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Home My WebLink About2023-12-14 City Schools Liaison Committee AgendaCITY OF PALO ALTO & PALO ALTO UNIFIED SCHOOL DISTRICT City Schools Liaison Committee Special Meeting Thursday, December 14, 2023 8:30 AM Community Meeting Room & Hybrid 250 Hamilton Ave, Palo Alto Amended Agenda Amended agenda items appear below in RED Board Member Dharap Remote Call In Location: Flat No. 201, Plot No. 8, Bahar Green Park Society Aundh, Pune 411007 Maharashtra, India City School Liaison Committee meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast live on Zoom and YouTube at https://www.youtube.com/c/cityofpaloalto. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/86280460108) Meeting ID: 862 8046 0108 Phone:1‐669‐900‐6833 PUBLIC COMMENTS Public Comments will be accepted both in person and via Zoom meeting. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to city.clerk@cityofpaloalto.org and will be provided to the board. Please clearly indicate which agenda item you are referencing in your email subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the City Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. CALL TO ORDER REVIEW AND RECOMMENDATIONS A.Open Forum/Public Communications B.Approval of Minutes C.City and District Reports D.Report out from the Subcommittee related to the Collaborations between the City and PAUSD Supplemental Report added E.Future Business ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.clerk@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Committee, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted.A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Committee, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Committee. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 862 8046 0108 Phone:1‐669‐900‐6833 1 Special Meeting December 14, 2023 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. CITY OF PALO ALTO & PALO ALTO UNIFIED SCHOOL DISTRICT City Schools Liaison CommitteeSpecial MeetingThursday, December 14, 20238:30 AMCommunity Meeting Room & Hybrid250 Hamilton Ave, Palo AltoAmended AgendaAmended agenda items appear below in REDBoard Member Dharap Remote Call In Location:Flat No. 201, Plot No. 8, BaharGreen Park SocietyAundh, Pune 411007Maharashtra, IndiaCity School Liaison Committee meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate inthe meeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. The meeting will be broadcast live on Zoom and YouTubeat https://www.youtube.com/c/cityofpaloalto.VIRTUAL PARTICIPATION CLICK HERE TO JOIN(https://cityofpaloalto.zoom.us/j/86280460108) Meeting ID: 862 8046 0108 Phone:1‐669‐900‐6833 PUBLIC COMMENTSPublic Comments will be accepted both in person and via Zoom meeting. All requests to speakwill be taken until 5 minutes after the staff’s presentation. Written public comments can besubmitted in advance to city.clerk@cityofpaloalto.org and will be provided to the board. Pleaseclearly indicate which agenda item you are referencing in your email subject line. PowerPoints,videos, or other media to be presented during public comment are accepted only by email tocity.clerk@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the City Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. CALL TO ORDER REVIEW AND RECOMMENDATIONS A.Open Forum/Public Communications B.Approval of Minutes C.City and District Reports D.Report out from the Subcommittee related to the Collaborations between the City and PAUSD Supplemental Report added E.Future Business ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.clerk@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Committee, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted.A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Committee, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Committee. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 862 8046 0108 Phone:1‐669‐900‐6833 2 Special Meeting December 14, 2023 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. CITY OF PALO ALTO & PALO ALTO UNIFIED SCHOOL DISTRICT City Schools Liaison CommitteeSpecial MeetingThursday, December 14, 20238:30 AMCommunity Meeting Room & Hybrid250 Hamilton Ave, Palo AltoAmended AgendaAmended agenda items appear below in REDBoard Member Dharap Remote Call In Location:Flat No. 201, Plot No. 8, BaharGreen Park SocietyAundh, Pune 411007Maharashtra, IndiaCity School Liaison Committee meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate inthe meeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. The meeting will be broadcast live on Zoom and YouTubeat https://www.youtube.com/c/cityofpaloalto.VIRTUAL PARTICIPATION CLICK HERE TO JOIN(https://cityofpaloalto.zoom.us/j/86280460108) Meeting ID: 862 8046 0108 Phone:1‐669‐900‐6833 PUBLIC COMMENTSPublic Comments will be accepted both in person and via Zoom meeting. All requests to speakwill be taken until 5 minutes after the staff’s presentation. Written public comments can besubmitted in advance to city.clerk@cityofpaloalto.org and will be provided to the board. Pleaseclearly indicate which agenda item you are referencing in your email subject line. PowerPoints,videos, or other media to be presented during public comment are accepted only by email tocity.clerk@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the CityClerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.CALL TO ORDERREVIEW AND RECOMMENDATIONSA.Open Forum/Public CommunicationsB.Approval of MinutesC.City and District ReportsD.Report out from the Subcommittee related to the Collaborations between the City andPAUSD Supplemental Report addedE.Future Business ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.clerk@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Committee, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted.A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Committee, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Committee. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 862 8046 0108 Phone:1‐669‐900‐6833 3 Special Meeting December 14, 2023 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. Page 1 of 2 City School Liaison Committee Regular Meeting Action Minutes: 11/16/23 Regular Meeting November 16, 2023 The City-School Liaison Committee of the City of Palo Alto met on this date in the Community Meeting Room at 8:43 A.M. Present: City of Palo Alto Representatives Julie Lythcott-Haims, Chair Pat Burt, Council Member Ed Shikada, City Manager Chantal Cotton-Gaines, Deputy City Manager Palo Alto Unified School District Representatives Shounak Dharap, Board Member Don Austin, Superintendent Absent: Todd Collins, Board Member CALL TO ORDER Chair Julie Lythcott-Haims called the meeting to order at 8:43 A.M. REVIEW AND RECOMMENDATIONS A. Open Forum/Public Communications B. Approval of Minutes MOTION: Council Member Burt moved, seconded by School Board Member Dharap to approve minutes from the October 19, 2023, meeting. MOTION PASSED: 3-0-1 (Collins absent) C. City and District Reports No action taken. D. Suppor�ng Youth Mental Health through Greater Career Opportuni�es No ac�on taken. E. Future Business City/School Liaison Committee Meeting Action Minutes Item B Attachment A - November 16, 2023 Action Minutes Packet Pg. 4 of 12 Page 2 of 2 City School Liaison Committee Regular Meeting Action Minutes: 11/16/23 No action taken. ADJOURNMENT The meeting was adjourned at 9:25 A.M. Item B Attachment A - November 16, 2023 Action Minutes Packet Pg. 5 of 12 Page 1 of 4 City School Liaison Committee Regular Meeting Summary Minutes: 11/16/2023 Regular Meeting November 16, 2023 The City-School Liaison Committee of the City of Palo Alto met on this date in the Community Meeting Room at 8:43 A.M. Present: City of Palo Alto Representatives Julie Lythcott-Haims, Chair Pat Burt, Council Member Ed Shikada, City Manager Chantal Cotton-Gaines, Deputy City Manager Palo Alto Unified School District Representatives Shounak Dharap, Board Member Don Austin, Superintendent Absent: Todd Collins, Board Member CALL TO ORDER Chair Lythcott-Haims declared that the meeting would start late and as soon as there was a quorum. She called the meeting to order at 8:43. Administrative Associate III Christine Prior called roll and announced there was a quorum. REVIEW AND RECOMMENDATIONS A. Open Forum/Public Communications Public Comments Ken Horowitz discussed road safety, and he was concerned about students and bicyclists with the time change and inadequate lighting. He hoped there would be more bicycle education for students. He suggested children be encouraged to walk more than bicycle. B. Approval of Minutes MOTION: Council Member Burt moved, seconded by School Board Member Dharap to approve minutes from the October 19, 2023, meeting. MOTION PASSED: 3-0-1 (Collins absent) City/School Liaison Committee Summary Meeting Minutes Item B Attachment B - November 16, 2023 Summary Minutes Packet Pg. 6 of 12 Page 2 of 4 City School Liaison Committee Regular Meeting Summary Minutes: 11/16/2023 C. City and District Reports City Manager Ed Shikada noted that there had been a storm preparedness workshop last night. He discussed additional catch basins having been installed that should decrease the potential for flooding at Duveneck Elementary School. The Comprehensive Bicycle and Pedestrian Transportation Plan was ongoing. Transportation staff was in the midst of gaining public input related to the Safe Systems Approach Safe Systems Action Plan, and there would be additional public engagement opportunities, and it would be brought back to City Council. Regarding Cubberley, the City was organizing with the Ad Hoc Committee and hoped to be in touch with the school district shortly to begin the next round of discussions. Council Member Burt discussed the decline in biking to school, and he thought there should be a reconvening to discuss risks being faced. He addressed bicycle safety training, especially for teens. Though it was not his default, he indicated there may need to be greater safety enforcement by the City, and he mentioned spot enforcement. Chair Lythcott-Haims specified who was on the Cubberley Ad Hoc. Superintendent Don Austin voiced that the Ad Hoc was ready. He wondered if the City should provide lights to bicyclists for their bikes. He stated that the PAUSD Board partnership with Foothill had been considerably strengthened. He thought there was going to be a partnership with Foothill regarding alternative education pathways for students. He discussed high school being considered a preparation for college, and he thought there should instead be a college experience created at the college for students who wanted to attend college. There would be some upcoming presentations concerning Foothill and recruiting efforts around that program. Board Member Shounak Dharap explained the meaning of supporting all students versus supporting every student, and he remarked that the partnership with Foothill would bring them closer to supporting every student. He discussed opportunities that the alternative pathway could provide to interested students. Council Member Burt shared Superintendent Austin and Board Member Dharap’s thoughts. He asked if the Foothill campus was the location. He mentioned that he had been attempting to pursue greater transit access to Foothill College, etc., through VTA. He would welcome a collaboration for that. Superintendent Austin confirmed that the Foothill campus was the location. Concerning greater transit access to Foothill College, he indicated that they would purchase passes for students if there was a direct route. Public Comments There were no requests to speak. Item B Attachment B - November 16, 2023 Summary Minutes Packet Pg. 7 of 12 Page 3 of 4 City School Liaison Committee Regular Meeting Summary Minutes: 11/16/2023 D. Supporting Youth Mental Health through Greater Career Opportunities Chair Lythcott-Haims applauded the District for strengthening the partnership with Foothill. She spoke of alternative education paths possibly returning a stronger baseline of mental health and wellness. She addressed the past Explorers Program and youth working with the Fire Department for a career pathway, and when she had spoken with the Fire Chief and some of his team about this, they described the strength of those programs and indicated that it would be great if the City restored resources associated with that concept. She spoke of the artist Molly Tuttle and winning a Grammy for the song “Crooked Tree,” which she indicated was a beautiful metaphor. She suggested there be an expo/conference to bring awareness of the opportunity for an assortment of jobs, careers, and trades. Board Member Shounak Dharap loved the idea of an expo/conference, and he thought it would take the idea of a job fair and elevate it to a celebration of community. He suggested it not be just for PAUSD students but for parents and community members who did not attend PAUSD. Council Member Burt supported the idea. He noted that skilled construction trades were high- paying, in-demand career paths that were needed in the community. He recalled the Explorer Scout troops being in collaboration with the Public Safety departments, and he thought the Explorer posts should be revisited and that there be outreach to the Scout Council. Public Comments There were no requests to speak. Chair Lythcott-Haims suggested as next steps, once there was a set of notes of this discussion, that the Superintendent and the City Manager let their staff know that the City and the School District were thinking of collaborating concerning a conference or a festival, which she thought could be done this spring. She asked that a team of two or three be assembled to work on it, which she offered to participate in, and she asked those on the Committee interested in participating to indicate such. Board Member Dharap acknowledged that that sounded actionable. E. Future Business Chair Lythcott-Haims asked if there was a plan for forming an unofficial committee to follow up on the relationship with Beverly Hills. Council Member Burt replied that they were scheduled to meet in a couple weeks regarding the relationship with Beverly Hills. He noted that there would be an annual update report for Safe Routes to School in the spring. He did not know if there should be a discussion separate from the annual report related to ways to add dimensions, reinvigorate, or support it more fully. Item B Attachment B - November 16, 2023 Summary Minutes Packet Pg. 8 of 12 Page 4 of 4 City School Liaison Committee Regular Meeting Summary Minutes: 11/16/2023 City Manager Ed Shikada replied that that planning efforts were ongoing and there would be opportunities for such discussions. He thought it was part and parcel of bicycle and pedestrian traffic safety. The Rail Committee would be discussing the plans on December 19, and Council should receive an update soon after the first of the year. Council Member Burt thought that would address the physical part of it but not the behavioral part. City Manager Shikada commented that there would be an update on the Safe Systems planning effort later in the evening, which would include shared responsibility of users and the physical space. The report would be distributed to Council, and he suggested it also be distributed to the City/School Liaison Committee and the School District representatives to lay a foundation for the next conversation. Chair Lythcott-Haims requested that a discussion of that item be added to the December 14 meeting if there was time to address it. She was concerned that the Committee was to be reconstituted, and she did not know how that would affect the progress that had been made. Board Member Shounak Dharap explained how they reconstructed on their end so there would be continuity. He explained that it was likely that he would remain on the Committee. Council Member Burt added that greater continuity could be explored if needed. ADJOURNMENT The meeting was adjourned at 9:25 A.M. Item B Attachment B - November 16, 2023 Summary Minutes Packet Pg. 9 of 12 3 6 5 9 City/Schools Liaison Committee Supplemental Report From: Todd Collins and Pat Burt Meeting Date: December 14, 2023 Item Number: D TITLE City-Schools Collaborations Memo – Report out from the Subcommittee related to the Collaborations between the City and PAUSD SUBJECT: City/School Strategic Collaborations Throughout their history, PAUSD and the City have developed a range of programs and services to serve the needs of Palo Alto youth and families. Many of those efforts have been coordinated between the agencies while others have been performed independently. Despite the many existing programs, the relationship has been more piecemeal than coordinated in recent decades. A more strategic approach would likely benefit both bodies, as well as serving better the youth and families of our community. After reviewing models of master city/school collaboration we recommend that, rather than working toward a master agreement, we should develop a master list of existing programs where we currently collaborate or coordinate, or that present synergies between the bodies. This master list can serve to review those areas more strategically to leverage resources or to identify additional unmet needs so that we can better explore how to work together to meet those needs. In addition, this framework can serve discussions with Stanford University, Los Altos Hills, and private schools in Palo Alto to better collaborate on youth needs in Palo Alto or PAUSD. If the City/School Liaison Committee agrees with this approach, the Committee can recommend adoption of the framework to their respective bodies. ATTACHMENT A – exiting programs Item D Item D Supplemental Report Packet Pg. 10 of 12 3 6 5 9 Transportation and Planning: - Safe Student travel o Safe Routes to School ▪City program management, education, contracts ▪School facility use ▪Ongoing support from the District ▪Parent engagement – City /School Traffic Safety Liaison Committee ▪Grade Separation issues ▪Bike Infrastructure, including the Bicycle and Pedestrian Transportation Plan o Crossing Guards o Transit. Former shuttle buses and current PALink, Stanford’s Marguerite system. - Bike/ped capital investments o Pedestrian and bicycle improvements (e.g., Bicycle and Pedestrian Master Plan, SRTS, City Capital Improvement Plan) o Caltrain grade separations Sustainability and Climate Change. - PAUSD sustainability initiatives - Sustainable Schools Committee -Microgrids/Solar sites -Palo Alto Sustainability and Climate Action Plan (SCAP) Diversity, Equity, and Inclusion Programs -Collaboration with East Palo Alto Development -Locations of new family-oriented housing growth to school locations -Unhoused families – transitional and permanent housing -Teacher and PAUSD classified worker housing projects Youth Mental Health: - Project Safety Net and PSN partners - District programs and resources - County resources including the ALCOVE center Teen Leadership Programs: - Palo Alto Youth Council and Teen Advisory Board - Other programming for teens at community centers and libraries - PAUSD programs - Youth Community Service (YCS) Item D Item D Supplemental Report Packet Pg. 11 of 12 3 6 5 9 Sports and Recreation: - School playing fields, gyms, pools, and other sport facilities - Teen concerts - Middle school athletics - All-inclusive “Magical Bridge” playgrounds Libraries and Community Services - Libraries o City/school partnerships (e.g., sharing Summer Reading Program materials at schools) o Career services o Student Library ID as City Library Card partnership o Youth centers at city libraries - Community Centers o Cubberley Community Center (e.g. MakeX maker space) o Mitchell Community Center (Drop-in Teen Center) - Art Programs – 10-21+ years o Youth Art Exhibit at Art Center o Project Look – Partnership for Art Center School Tour Program o Cultural Kaleidoscope Program – Art Center artists in classroom art instruction o Dance in Schools – dance programming in schools o Teen Arts Council o Children’s Theatre – Outreach and Theatre in elementary schools o Street music - Junior Museum and Zoo – science education Childcare and Early Education o Palo Alto Community Child Care o Other early education and child care programs Safety - Emergency services and preparedness - Police. Former School Resource Officers (onsite officers, safety trainings, etc.). Ongoing communication with schools and District (special events, investigations, major case support, etc.) Community Partners - Non-profit partners - Private schools - Private sector partners - Stanford University. Office of Community Engagement and other collaborations. Item D Item D Supplemental Report Packet Pg. 12 of 12