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HomeMy WebLinkAbout2023-08-07 City Council Agenda PacketCITY COUNCIL Regular Meeting Monday, August 07, 2023 Council Chambers & Hybrid 5:30 PM Amended Agenda Amended agenda items appear below in Red Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN   (https://cityofpaloalto.zoom.us/j/362027238)    Meeting ID: 362 027 238    Phone:1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the  Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. CALL TO ORDER SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM) 1.Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo Alto Sister City Tsuchiura, Japan CLOSED SESSION (5:50 ‐ 7:35 PM) 2.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’ Association (FCA); Authority: Government Code Section 54957.6 (a) 3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from Swinerton Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc. (BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section 54956.9(d)(3) Title Updated STUDY SESSION (7:35 ‐ 8:35 PM) 4.4075 El Camino Real (23PLN‐00391): Request for Prescreening of a Proposal to Modify an Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units, Including an Increase in the FAR, Lot Coverage, Density, and Height Within the Daylight Plane. Environmental Assessment: Not a Project. The Formal Application Will be Subject to California Environmental Quality Act (CEQA) Review. AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (8:35 ‐ 8:50 PM) Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. CONSENT CALENDAR (8:50 ‐ 8:55 PM) Items will be voted in one motion unless removed from the calendar by three Council Members. 5.Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings 6.PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) and Section 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter 9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required for Renters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQA Guidelines Section 15061(b)(3). 7.Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for General Obligation Bonds (Measure N Libraries) 8.Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) Housing Services, LLC for a Not‐to Exceed Amount of $356,556 to Provide Administration and Consulting Services for the City’s Below Market Rate Housing Program for a Term of Two‐years through June 2025 and Approve an FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund. CEQA Action: Agreements are not subject to CEQA. 9.Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for the Continued Work on the Housing Element Update, and Approval of a FY 2024 Budget Amendment in the General Fund for the Reappropriation of funds from FY 2023 to FY 2024. Environmental Review: Agreements are not subject to CEQA. 10.Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) (C24187696) in an Amount Not‐to‐Exceed $778,275 over 5 years and one month period ending June 30, 2028 to provide Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not a project. Supplemental Report added 11.Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of the Trench Alternative at the Meadow Drive and Charleston Road Crossing as Recommended by the Rail Committee; CEQA status – categorically exempt per Regulation 15262. 12.Approval of FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund for the Reappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue Loan Agreement; CEQA – Not a Project 13.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban. Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7‐0) 14.Approval of a General Services Contract with All City Management Services in an Amount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services; and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required); CEQA status ‐ not a project. CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM) BREAK ACTION ITEMS (Item 15: 9:10 ‐ 9:30 PM, Item 16: 9:30 ‐ 10:30 PM, Item 17: 10:30 ‐ 11:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters. 15.PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report and Ordering Abatement Costs to be a Special Assessment on the Properties Specified in the Report 16.Approval of Castilleja School's Transportation Demand Management Plan Document for a Previously Approved Redevelopment Project at 1310 Bryant Street. Environmental Analysis: The City Council Previously Certified a Final Environmental Impact Report for this Project. 17.Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual 2023 Conference, to be held September 20‐22, 2023 in Sacramento, CA COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS Members of the public may not speak to the item(s). ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda. 18.Investment Activity Report for the Fourth Quarter, Fiscal Year 2023 OTHER INFORMATION Standing Committee Meetings Policy & Services Committee Meeting August 8, 2023 Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from Swinerton Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc. (BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section 54956.9(d)(3) Title Updated 10.Supplemental Report – Amendment to Agenda Item 10 on the consent calendar for the City Council Meeting on August 7, 2023 regarding Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) for Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not a project. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 362‐027‐238   Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 1 Regular Meeting August 07, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCILRegular MeetingMonday, August 07, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Themeeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN   (https://cityofpaloalto.zoom.us/j/362027238)   Meeting ID: 362 027 238    Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the  Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. CALL TO ORDER SPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM) 1.Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo Alto Sister City Tsuchiura, Japan CLOSED SESSION (5:50 ‐ 7:35 PM) 2.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’ Association (FCA); Authority: Government Code Section 54957.6 (a) 3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from Swinerton Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc. (BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section 54956.9(d)(3) Title Updated STUDY SESSION (7:35 ‐ 8:35 PM) 4.4075 El Camino Real (23PLN‐00391): Request for Prescreening of a Proposal to Modify an Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units, Including an Increase in the FAR, Lot Coverage, Density, and Height Within the Daylight Plane. Environmental Assessment: Not a Project. The Formal Application Will be Subject to California Environmental Quality Act (CEQA) Review. AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (8:35 ‐ 8:50 PM) Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. CONSENT CALENDAR (8:50 ‐ 8:55 PM) Items will be voted in one motion unless removed from the calendar by three Council Members. 5.Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings 6.PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) and Section 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter 9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required for Renters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQA Guidelines Section 15061(b)(3). 7.Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for General Obligation Bonds (Measure N Libraries) 8.Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) Housing Services, LLC for a Not‐to Exceed Amount of $356,556 to Provide Administration and Consulting Services for the City’s Below Market Rate Housing Program for a Term of Two‐years through June 2025 and Approve an FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund. CEQA Action: Agreements are not subject to CEQA. 9.Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for the Continued Work on the Housing Element Update, and Approval of a FY 2024 Budget Amendment in the General Fund for the Reappropriation of funds from FY 2023 to FY 2024. Environmental Review: Agreements are not subject to CEQA. 10.Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) (C24187696) in an Amount Not‐to‐Exceed $778,275 over 5 years and one month period ending June 30, 2028 to provide Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not a project. Supplemental Report added 11.Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of the Trench Alternative at the Meadow Drive and Charleston Road Crossing as Recommended by the Rail Committee; CEQA status – categorically exempt per Regulation 15262. 12.Approval of FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund for the Reappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue Loan Agreement; CEQA – Not a Project 13.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban. Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7‐0) 14.Approval of a General Services Contract with All City Management Services in an Amount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services; and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required); CEQA status ‐ not a project. CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM) BREAK ACTION ITEMS (Item 15: 9:10 ‐ 9:30 PM, Item 16: 9:30 ‐ 10:30 PM, Item 17: 10:30 ‐ 11:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters. 15.PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report and Ordering Abatement Costs to be a Special Assessment on the Properties Specified in the Report 16.Approval of Castilleja School's Transportation Demand Management Plan Document for a Previously Approved Redevelopment Project at 1310 Bryant Street. Environmental Analysis: The City Council Previously Certified a Final Environmental Impact Report for this Project. 17.Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual 2023 Conference, to be held September 20‐22, 2023 in Sacramento, CA COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS Members of the public may not speak to the item(s). ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda. 18.Investment Activity Report for the Fourth Quarter, Fiscal Year 2023 OTHER INFORMATION Standing Committee Meetings Policy & Services Committee Meeting August 8, 2023 Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from Swinerton Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc. (BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section 54956.9(d)(3) Title Updated 10.Supplemental Report – Amendment to Agenda Item 10 on the consent calendar for the City Council Meeting on August 7, 2023 regarding Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) for Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not a project. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 362‐027‐238   Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  2 Regular Meeting August 07, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCILRegular MeetingMonday, August 07, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Themeeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN   (https://cityofpaloalto.zoom.us/j/362027238)   Meeting ID: 362 027 238    Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the  Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo AltoSister City Tsuchiura, JapanCLOSED SESSION (5:50 ‐ 7:35 PM)2.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: CityManager and his Designees Pursuant to Merit System Rules and Regulations (EdShikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) EmployeeOrganization: Service Employees International Union, (SEIU) Local 521, UtilitiesManagement and Professional Association of Palo Alto (UMPAPA), Palo Alto PeaceOfficers’ Association (PAPOA), Palo Alto Police Management Association (PMA),International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’Association (FCA); Authority: Government Code Section 54957.6 (a)3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to PublicContract Code 9204 related to construction of the Public Safety Building from SwinertonBuilders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSACompliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section54956.9(d)(3) Title UpdatedSTUDY SESSION (7:35 ‐ 8:35 PM)4.4075 El Camino Real (23PLN‐00391): Request for Prescreening of a Proposal to Modifyan Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units,Including an Increase in the FAR, Lot Coverage, Density, and Height Within the DaylightPlane. Environmental Assessment: Not a Project. The Formal Application Will be Subjectto California Environmental Quality Act (CEQA) Review. AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (8:35 ‐ 8:50 PM) Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. CONSENT CALENDAR (8:50 ‐ 8:55 PM) Items will be voted in one motion unless removed from the calendar by three Council Members. 5.Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings 6.PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) and Section 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter 9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required for Renters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQA Guidelines Section 15061(b)(3). 7.Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for General Obligation Bonds (Measure N Libraries) 8.Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) Housing Services, LLC for a Not‐to Exceed Amount of $356,556 to Provide Administration and Consulting Services for the City’s Below Market Rate Housing Program for a Term of Two‐years through June 2025 and Approve an FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund. CEQA Action: Agreements are not subject to CEQA. 9.Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for the Continued Work on the Housing Element Update, and Approval of a FY 2024 Budget Amendment in the General Fund for the Reappropriation of funds from FY 2023 to FY 2024. Environmental Review: Agreements are not subject to CEQA. 10.Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) (C24187696) in an Amount Not‐to‐Exceed $778,275 over 5 years and one month period ending June 30, 2028 to provide Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not a project. Supplemental Report added 11.Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of the Trench Alternative at the Meadow Drive and Charleston Road Crossing as Recommended by the Rail Committee; CEQA status – categorically exempt per Regulation 15262. 12.Approval of FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund for the Reappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue Loan Agreement; CEQA – Not a Project 13.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban. Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7‐0) 14.Approval of a General Services Contract with All City Management Services in an Amount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services; and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required); CEQA status ‐ not a project. CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM) BREAK ACTION ITEMS (Item 15: 9:10 ‐ 9:30 PM, Item 16: 9:30 ‐ 10:30 PM, Item 17: 10:30 ‐ 11:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters. 15.PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report and Ordering Abatement Costs to be a Special Assessment on the Properties Specified in the Report 16.Approval of Castilleja School's Transportation Demand Management Plan Document for a Previously Approved Redevelopment Project at 1310 Bryant Street. Environmental Analysis: The City Council Previously Certified a Final Environmental Impact Report for this Project. 17.Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual 2023 Conference, to be held September 20‐22, 2023 in Sacramento, CA COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS Members of the public may not speak to the item(s). ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda. 18.Investment Activity Report for the Fourth Quarter, Fiscal Year 2023 OTHER INFORMATION Standing Committee Meetings Policy & Services Committee Meeting August 8, 2023 Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from Swinerton Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc. (BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section 54956.9(d)(3) Title Updated 10.Supplemental Report – Amendment to Agenda Item 10 on the consent calendar for the City Council Meeting on August 7, 2023 regarding Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) for Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not a project. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 362‐027‐238   Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  3 Regular Meeting August 07, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCILRegular MeetingMonday, August 07, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Themeeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN   (https://cityofpaloalto.zoom.us/j/362027238)   Meeting ID: 362 027 238    Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the  Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo AltoSister City Tsuchiura, JapanCLOSED SESSION (5:50 ‐ 7:35 PM)2.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: CityManager and his Designees Pursuant to Merit System Rules and Regulations (EdShikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) EmployeeOrganization: Service Employees International Union, (SEIU) Local 521, UtilitiesManagement and Professional Association of Palo Alto (UMPAPA), Palo Alto PeaceOfficers’ Association (PAPOA), Palo Alto Police Management Association (PMA),International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’Association (FCA); Authority: Government Code Section 54957.6 (a)3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to PublicContract Code 9204 related to construction of the Public Safety Building from SwinertonBuilders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSACompliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section54956.9(d)(3) Title UpdatedSTUDY SESSION (7:35 ‐ 8:35 PM)4.4075 El Camino Real (23PLN‐00391): Request for Prescreening of a Proposal to Modifyan Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units,Including an Increase in the FAR, Lot Coverage, Density, and Height Within the DaylightPlane. Environmental Assessment: Not a Project. The Formal Application Will be Subjectto California Environmental Quality Act (CEQA) Review.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:35 ‐ 8:50 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.CONSENT CALENDAR (8:50 ‐ 8:55 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings6.PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) andSection 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required forRenters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQAGuidelines Section 15061(b)(3).7.Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for GeneralObligation Bonds (Measure N Libraries)8.Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) HousingServices, LLC for a Not‐to Exceed Amount of $356,556 to Provide Administration andConsulting Services for the City’s Below Market Rate Housing Program for a Term ofTwo‐years through June 2025 and Approve an FY 2024 Budget Amendment in theResidential Housing In‐Lieu Fund. CEQA Action: Agreements are not subject to CEQA.9.Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for theContinued Work on the Housing Element Update, and Approval of a FY 2024 BudgetAmendment in the General Fund for the Reappropriation of funds from FY 2023 to FY2024. Environmental Review: Agreements are not subject to CEQA.10.Approval and Authorization of the City Manager to Execute a Contract with AlliedUniversal Technology Services (AUTS) (C24187696) in an Amount Not‐to‐Exceed$778,275 over 5 years and one month period ending June 30, 2028 to provide IntrusionDetection System (IDS) monitoring and notification services. CEQA status ‐ not aproject. Supplemental Report added11.Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of theTrench Alternative at the Meadow Drive and Charleston Road Crossing asRecommended by the Rail Committee; CEQA status – categorically exempt perRegulation 15262.12.Approval of FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund for theReappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue LoanAgreement; CEQA – Not a Project 13.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban. Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7‐0) 14.Approval of a General Services Contract with All City Management Services in an Amount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services; and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required); CEQA status ‐ not a project. CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM) BREAK ACTION ITEMS (Item 15: 9:10 ‐ 9:30 PM, Item 16: 9:30 ‐ 10:30 PM, Item 17: 10:30 ‐ 11:00 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters. 15.PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report and Ordering Abatement Costs to be a Special Assessment on the Properties Specified in the Report 16.Approval of Castilleja School's Transportation Demand Management Plan Document for a Previously Approved Redevelopment Project at 1310 Bryant Street. Environmental Analysis: The City Council Previously Certified a Final Environmental Impact Report for this Project. 17.Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual 2023 Conference, to be held September 20‐22, 2023 in Sacramento, CA COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS Members of the public may not speak to the item(s). ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting’s agenda. 18.Investment Activity Report for the Fourth Quarter, Fiscal Year 2023 OTHER INFORMATION Standing Committee Meetings Policy & Services Committee Meeting August 8, 2023 Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from Swinerton Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc. (BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section 54956.9(d)(3) Title Updated 10.Supplemental Report – Amendment to Agenda Item 10 on the consent calendar for the City Council Meeting on August 7, 2023 regarding Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) for Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not a project. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 362‐027‐238   Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  4 Regular Meeting August 07, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCILRegular MeetingMonday, August 07, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Themeeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN   (https://cityofpaloalto.zoom.us/j/362027238)   Meeting ID: 362 027 238    Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the  Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo AltoSister City Tsuchiura, JapanCLOSED SESSION (5:50 ‐ 7:35 PM)2.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: CityManager and his Designees Pursuant to Merit System Rules and Regulations (EdShikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) EmployeeOrganization: Service Employees International Union, (SEIU) Local 521, UtilitiesManagement and Professional Association of Palo Alto (UMPAPA), Palo Alto PeaceOfficers’ Association (PAPOA), Palo Alto Police Management Association (PMA),International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’Association (FCA); Authority: Government Code Section 54957.6 (a)3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to PublicContract Code 9204 related to construction of the Public Safety Building from SwinertonBuilders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSACompliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section54956.9(d)(3) Title UpdatedSTUDY SESSION (7:35 ‐ 8:35 PM)4.4075 El Camino Real (23PLN‐00391): Request for Prescreening of a Proposal to Modifyan Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units,Including an Increase in the FAR, Lot Coverage, Density, and Height Within the DaylightPlane. Environmental Assessment: Not a Project. The Formal Application Will be Subjectto California Environmental Quality Act (CEQA) Review.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:35 ‐ 8:50 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.CONSENT CALENDAR (8:50 ‐ 8:55 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings6.PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) andSection 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required forRenters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQAGuidelines Section 15061(b)(3).7.Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for GeneralObligation Bonds (Measure N Libraries)8.Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) HousingServices, LLC for a Not‐to Exceed Amount of $356,556 to Provide Administration andConsulting Services for the City’s Below Market Rate Housing Program for a Term ofTwo‐years through June 2025 and Approve an FY 2024 Budget Amendment in theResidential Housing In‐Lieu Fund. CEQA Action: Agreements are not subject to CEQA.9.Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for theContinued Work on the Housing Element Update, and Approval of a FY 2024 BudgetAmendment in the General Fund for the Reappropriation of funds from FY 2023 to FY2024. Environmental Review: Agreements are not subject to CEQA.10.Approval and Authorization of the City Manager to Execute a Contract with AlliedUniversal Technology Services (AUTS) (C24187696) in an Amount Not‐to‐Exceed$778,275 over 5 years and one month period ending June 30, 2028 to provide IntrusionDetection System (IDS) monitoring and notification services. CEQA status ‐ not aproject. Supplemental Report added11.Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of theTrench Alternative at the Meadow Drive and Charleston Road Crossing asRecommended by the Rail Committee; CEQA status – categorically exempt perRegulation 15262.12.Approval of FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund for theReappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue LoanAgreement; CEQA – Not a Project13.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC)Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative PenaltySchedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban.Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQAGuidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7‐0)14.Approval of a General Services Contract with All City Management Services in anAmount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services;and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required);CEQA status ‐ not a project.CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)BREAKACTION ITEMS (Item 15: 9:10 ‐ 9:30 PM, Item 16: 9:30 ‐ 10:30 PM, Item 17: 10:30 ‐ 11:00 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.15.PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report andOrdering Abatement Costs to be a Special Assessment on the Properties Specified in theReport16.Approval of Castilleja School's Transportation Demand Management Plan Document fora Previously Approved Redevelopment Project at 1310 Bryant Street. EnvironmentalAnalysis: The City Council Previously Certified a Final Environmental Impact Report forthis Project.17.Designation of Voting Delegate and Alternate(s) for the League of California CitiesAnnual 2023 Conference, to be held September 20‐22, 2023 in Sacramento, CACOUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTSMembers of the public may not speak to the item(s).ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.18.Investment Activity Report for the Fourth Quarter, Fiscal Year 2023 OTHER INFORMATION Standing Committee Meetings Policy & Services Committee Meeting August 8, 2023 Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS 3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to Public Contract Code 9204 related to construction of the Public Safety Building from Swinerton Builders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSA Compliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc. (BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section 54956.9(d)(3) Title Updated 10.Supplemental Report – Amendment to Agenda Item 10 on the consent calendar for the City Council Meeting on August 7, 2023 regarding Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) for Intrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not a project. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 362‐027‐238   Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  5 Regular Meeting August 07, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection CITY COUNCILRegular MeetingMonday, August 07, 2023Council Chambers & Hybrid5:30 PMAmended AgendaAmended agenda items appear below in RedPalo Alto City Council meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Themeeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN   (https://cityofpaloalto.zoom.us/j/362027238)   Meeting ID: 362 027 238    Phone:1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the  Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Council reserves the right to use more or less time on any item, tochange the order of items and/or to continue items to another meeting. Particular items may beheard before or after the time estimated on the agenda. This may occur in order to best managethe time at a meeting or to adapt to the participation of the public.CALL TO ORDERSPECIAL ORDERS OF THE DAY (5:30 ‐ 5:50 PM)1.Neighbors Abroad and Chris Cummings Presentation on Recent Activities with Palo AltoSister City Tsuchiura, JapanCLOSED SESSION (5:50 ‐ 7:35 PM)2.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: CityManager and his Designees Pursuant to Merit System Rules and Regulations (EdShikada, Kiely Nose, Sandra Blanch, Tori Anthony, and Molly Stump) EmployeeOrganization: Service Employees International Union, (SEIU) Local 521, UtilitiesManagement and Professional Association of Palo Alto (UMPAPA), Palo Alto PeaceOfficers’ Association (PAPOA), Palo Alto Police Management Association (PMA),International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’Association (FCA); Authority: Government Code Section 54957.6 (a)3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to PublicContract Code 9204 related to construction of the Public Safety Building from SwinertonBuilders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSACompliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section54956.9(d)(3) Title UpdatedSTUDY SESSION (7:35 ‐ 8:35 PM)4.4075 El Camino Real (23PLN‐00391): Request for Prescreening of a Proposal to Modifyan Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units,Including an Increase in the FAR, Lot Coverage, Density, and Height Within the DaylightPlane. Environmental Assessment: Not a Project. The Formal Application Will be Subjectto California Environmental Quality Act (CEQA) Review.AGENDA CHANGES, ADDITIONS AND DELETIONSPUBLIC COMMENT (8:35 ‐ 8:50 PM)Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of OralCommunications period to 30 minutes.CONSENT CALENDAR (8:50 ‐ 8:55 PM)Items will be voted in one motion unless removed from the calendar by three Council Members.5.Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings6.PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) andSection 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required forRenters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQAGuidelines Section 15061(b)(3).7.Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for GeneralObligation Bonds (Measure N Libraries)8.Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) HousingServices, LLC for a Not‐to Exceed Amount of $356,556 to Provide Administration andConsulting Services for the City’s Below Market Rate Housing Program for a Term ofTwo‐years through June 2025 and Approve an FY 2024 Budget Amendment in theResidential Housing In‐Lieu Fund. CEQA Action: Agreements are not subject to CEQA.9.Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for theContinued Work on the Housing Element Update, and Approval of a FY 2024 BudgetAmendment in the General Fund for the Reappropriation of funds from FY 2023 to FY2024. Environmental Review: Agreements are not subject to CEQA.10.Approval and Authorization of the City Manager to Execute a Contract with AlliedUniversal Technology Services (AUTS) (C24187696) in an Amount Not‐to‐Exceed$778,275 over 5 years and one month period ending June 30, 2028 to provide IntrusionDetection System (IDS) monitoring and notification services. CEQA status ‐ not aproject. Supplemental Report added11.Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of theTrench Alternative at the Meadow Drive and Charleston Road Crossing asRecommended by the Rail Committee; CEQA status – categorically exempt perRegulation 15262.12.Approval of FY 2024 Budget Amendment in the Residential Housing In‐Lieu Fund for theReappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue LoanAgreement; CEQA – Not a Project13.SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC)Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative PenaltySchedule Related to Enforcement of the City’s Gas‐Powered Leaf Blower Ban.Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQAGuidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7‐0)14.Approval of a General Services Contract with All City Management Services in anAmount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services;and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required);CEQA status ‐ not a project.CITY MANAGER COMMENTS (8:55 ‐ 9:10 PM)BREAKACTION ITEMS (Item 15: 9:10 ‐ 9:30 PM, Item 16: 9:30 ‐ 10:30 PM, Item 17: 10:30 ‐ 11:00 PM)Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, UnfinishedBusiness and Council Matters.15.PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report andOrdering Abatement Costs to be a Special Assessment on the Properties Specified in theReport16.Approval of Castilleja School's Transportation Demand Management Plan Document fora Previously Approved Redevelopment Project at 1310 Bryant Street. EnvironmentalAnalysis: The City Council Previously Certified a Final Environmental Impact Report forthis Project.17.Designation of Voting Delegate and Alternate(s) for the League of California CitiesAnnual 2023 Conference, to be held September 20‐22, 2023 in Sacramento, CACOUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTSMembers of the public may not speak to the item(s).ADJOURNMENTINFORMATION REPORTSInformation reports are provided for informational purposes only to the Council and the public but are not listed for actionduring this meeting’s agenda.18.Investment Activity Report for the Fourth Quarter, Fiscal Year 2023OTHER INFORMATIONStanding Committee MeetingsPolicy & Services Committee Meeting August 8, 2023Public Comment LettersSchedule of MeetingsAMENDED AGENDA ITEMS3.CONFERENCE WITH CITY ATTORNEY‐POTENTIAL LITIGATION Claims pursuant to PublicContract Code 9204 related to construction of the Public Safety Building from SwinertonBuilders; Pacific Structures, Inc.; Commercial Controls Corporation; Walters & Wolf; WSACompliance, LLC; Helix Construction Company; Broadway Mechanical Contractors, Inc.(BMC); Sandis; and Northern Services, Inc.Authority: Government Code Section54956.9(d)(3) Title Updated10.Supplemental Report – Amendment to Agenda Item 10 on the consent calendar for theCity Council Meeting on August 7, 2023 regarding Approval and Authorization of the CityManager to Execute a Contract with Allied Universal Technology Services (AUTS) forIntrusion Detection System (IDS) monitoring and notification services. CEQA status ‐ not a project. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.org. 2. For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3. Spoken public comments using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 362‐027‐238   Phone: 1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  6 Regular Meeting August 07, 2023 Materials submitted to the Board after distribution of the agenda packet are available for public inspection City Council Staff Report From: City Manager Report Type: STUDY SESSION Lead Department: Planning and Development Services Meeting Date: August 7, 2023 Report #:2306-1664 TITLE 4075 El Camino Real (23PLN-00391): Request for Prescreening of a Proposal to Modify an Existing Planned Community (PC) to Allow 14 Additional Senior Convalescent Units, Including an Increase in the FAR, Lot Coverage, Density, and Height Within the Daylight Plane. Environmental Assessment: Not a Project. The Formal Application Will be Subject to California Environmental Quality Act (CEQA) Review. RECOMMENDATION Staff recommends that Council conduct a prescreening and provide informal comments regarding the applicant’s request to add 14 additional units to 4075 El Camino Way (Palo Alto Commons). Comments provided during the prescreening process are not binding on the City nor the applicant. EXECUTIVE SUMMARY This prescreening is a request by the applicant to amend the existing Planned Community (PC) zone by creating a new PC with revised development standards to accommodate the proposal. The project site consists of two Senior Living communities, Avant providing 44 Independent Living units and approved in 2011 (PC 5116), and Palo Alto Commons, providing 121 Assisted Convalescent units and approved in 1987 (PC 3775). The existing Palo Alto Commons building is three stories tall and tapers down to two and one stories closest to the adjacent single-family (R-1) neighborhood. This project proposes adding 14 additional convalescent units to Palo Alto Commons by building on top of the existing footprint, adding second and in some locations third stories to the “step backs”, and a two-story single unit-sized ground floor addition. The total height of the building would not increase from the existing, however, it would protrude into the daylight plane. The project would require a formal rezoning application consistent with Palo Alto Municipal Code (PAMC), Zoning Regulations, Chapter 18.38 to allow for a Development Plan with encroachment into the R-1 daylight plane and an increase in lot coverage, FAR, and density. These convalescent units are not considered housing units towards the Regional Housing Needs Assessment (RHNA) allocation, but do provide an important service to the community. BACKGROUND Project Description A location map of the proposed site is included in Attachment A. The preliminary schematic drawings, included in Attachment D, are conceptual, as is appropriate at this stage of project consideration. As shown in these schematic drawings, the applicant is proposing to add a 300 sf ground floor addition with Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 1  Packet Pg. 7 of 285  a height of two stories, increasing the height in one location from one story to two stories, increasing the height in three locations from one story to three stories, and increasing the height in five locations from two stories to three stories. These parts of the building currently modulation the height next to single-story residences and keep the building outside of the daylight plane. The proposed additions will encroach into the daylight plane by approximately 6-12 ft depending on the location. No additional parking spaces are proposed for the 14 units. Surrounding Uses ANALYSIS Comprehensive Plan Compliance Policy L-1.3 Infill development in the urban service area should be compatible with its surroundings and the overall scale and character of the city to ensure a compact, efficient development pattern Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 2  Packet Pg. 8 of 285  Policy L-1.6 Encourage land uses that address the needs of the community and manage change and development to benefit the community Policy L-2.8 When considering infill redevelopment, work to minimize displacement of existing residents. Policy L-2.9 Facilitate reuse of existing buildings The proposed project may be in conflict with these policies: Policy L-6.8 Support existing regulations that preserve exposure to natural light for single-family residences. Zoning Compliance – Planned Community The proposed changes would need to be considered as new development standards under the Planned Community. The building setbacks would not need to be changed The maximum building height would not need to be changed The density and provided units would need to increase by 14 units The daylight plane could be adjusted to allow the proposed encroachments adjacent to single- family uses The parking ratio would effectively need to be reduced, as no additional spaces are being proposed for the new units. Multi-Modal Access & Parking The project is located close to high-frequency transit, including the Valley Transit Authority 22 bus line (El Camino and El Camino Way stop) but not close to any of the CalTrain stations. This project has not yet been analyzed for consistency with the City’s Bicycle and Pedestrian Transportation Plan and other transportation policies such as Council’s Local Transportation Impact Analysis Policy adopted on June 15, 2019 (CMR 11256). This analysis would be conducted as a part of any formal application and reviewed by the Office of Transportation. No infrastructure or right of way improvements are anticipated with this project. No new parking spaces are being proposed with this project. Typically 14 new convalescent units would require one (1) space per 2.5 beds, or six (6) new parking spaces but the existing parking included extra spaces and the proposed beds are still in compliance with the Zoning Code requirements. POLICY IMPLICATIONS Pre-screenings are intended to solicit early feedback on proposed projects and, like all study sessions, cannot result in any formal action. Therefore, informal comments from Councilmembers would not impact policy. That said, there is interest among other builders and property owners to learn of the Council’s initial reaction to the subject request, which may influence the filing of future prescreening requests. Zoning Code Section 18.38 for Planned Communities (PC) requires a public benefit. In 2020, Council determined that future PC (aka PHZ) projects must meet two initial qualifying criteria: 1) provide 20% of the total units as affordable housing selected from a prescribed menu of options, and 2) provide housing units that meet or exceed the demand generated by any net new jobs. In this case, the project is not proposing any particular level of affordability, and the expansion may also create new jobs. Also, given Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 3  Packet Pg. 9 of 285  the lack of individual cooking facilities, these new convalescent units cannot be counted towards the Regional Housing Needs Allocation (RHNA). STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW NEXT STEPS ATTACHMENTS APPROVED BY: Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 4  Packet Pg. 10 of 285  24 24 24 24 24 24 24 Comfort_Inn Goodwill_Industries The Barclay Apartments Camino Court Apts Building 1 Palo Alto _Commons B2 B1 B3 B4 0.0' 105.0' 66.3'138.3' '135.' 50.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 141.1' 93.4' 138.3' 24.9' 27.6' 41.3' 39.3' 80.0' 66.3' 105.0' 105.0' 66.3' 105.0' 66.3' 105.0' 66.2' 105.0' 66.3'17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.7' 11.8' 63.6' 848.4' 163.2' 223.7' 150.5' 4.9'32.5' 40.0' 17.1' 63.9' 11.8' 63.6' 848.4' 163.2' 223.7' 150.4' 4.9'32.5' 40.0' 17.1' 63.9' 11.8' 63.6' 848.4' 163.2' 223.7' 150.4' 4.9'32.5' 40.0' 17.1' 32.2' 31.6' 11.8' 63.6' 848.4' 163.2' 223.7' 150.4' 4.9'32.5' 40.0' 17.1' 63.9' 11.8' 63.6' 848.4' 163.2' 223.7' 150.4' 4.9'32.5' 40.0' 17.1' 31.5' 32.3' 11.8' 63.6' 848.4' 163.2' 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125.7' 42.1' 109.5' 141.1' 65.0' 75.0'125.7' 43.0' 105.2' 30.0' 105.1' 30.0' 7.4'11.1'12.6'15.9' 46.6' 37.7' 48.6' 105.1' 105.2' 30.0' 105.3' 30.0' 105.3' 30.0' 105.3'105.3' 40.0' 81.7' 54.0' 83.0' 15.9' 12 . 6 ' 11.1' 9.4' 0.0' 44.0' 83.0' 44.0' 83.0' 38.0' 83.0' 38.0' 83.0' 44.0' 83.0' .' 0' 105.0' 13.0' 35.0' 8.1'9.2' 45.0' 10.0'16.9' 16.7' 77.0' 23.0' 11.4'14.9' 96.5' 48.0' 105.0' 78.0' 26.0' 59.5' 14.9' 31.0' 49.0' 19.0'15.0' 43.0' 15.0'19.0' 49.0' 24.0' 64.0' 24.0' 72.0' 24.0' 72.0' 24.0' 72.0' 13.0' 10.0' 5.0' 64.0' 30.0' 105.0' 30.0' 105.0' 30.0' 105.0' 30.0' 105.0' 30.0' 105.0' 30.0' 105.0' 52.0' 11.9' 45.0' 9.2'8.1' 35.1' 17.6' 83.0' 44.0' 83.0' 44.0' 83.0' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 146.0' 32.4' 53.9' 134.7' 7.3'.7'5.5' 35.9' 37.9' 150.9 16 78 120 20.2 58.3' 1.8' 99.5' 60.0' 100.0' 40.0' 100.0' 39.5' 100.0' 208.9'150.4' 449 91.0 161.1' 6.0' 44.4' 146.0' 54.1' 171.8' 50.3' 161.1' 40.0' 13.0' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 11.9' 209.1' 133.0' 18.0'3.0' 158.9' 25.7' 16.4' 25.0' 134.7' 43.2' 2.9' 183.1' 16.0' 150.3' 263.3' 72.1' 225.2' 138.1' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 40.0' 115.0'40.0' 115.0'62.5' 130.0' 95.8' 4.2' 131.5' 27.8' 72.3' 131.5' 62.2' 147.9' 64.0' 381.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 381.4' 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161.2' 90.9' 282.0' 76.0'120.8' 76.0'120.8' 44.5' 87.0' 44.5' 87.0' 46.5' 87.0' 46.5' 87.0' 45.5' 87.0' 45.5' 87.0' 45.5' 87.0' 45.5' 87.0' 100.0' 87.0' 100.0' 87.0' 50.0' 183.0' 50.0' 183.0' 70.0' 178.0' 70.0' 178.0' 177.9' 46.5' 178.0' 46.5' 50.0' 178.0' 50.0' 178.0' 100.0' 60.0' 100.0' 60.0' 120.0' 50.0' 120.0' 50.0' 120.0' 50.0' 120.0' 50.0' 50.0' 120.0' 50.0' 120.0' 120.0' 50.0' 120.0' 50.0' 120.0' 50.0' 120.0' 50.0' 120.0' 50.0' 120.0' 50.0' 50.0' 99.9' 50.9' 119.8' 30.9' 31.4' 109.3' 52.5'89.2' 31.4' 32.4' 113.9' 50.0' 109.3' 50.3' 119.5' 50.0' 113.9' 6.0' 44.4' 119.6' 52.1' 119.5' 52.1' 119.7' 50.0' 119.6' 50.0' 119.8' 50.0' 119.7' 50.0'120.0' 52.1' 120.0' 52.1' 50.1' 100.7' 50.0' 103.9' 50.0' 100.7' 50.0' 100.7' 50.0' 100.7' 50.0' 100.7' 50.0' 183.1' 50.0' 182.9' 50.0' 183.0' 50.0' 183.1' 50.0' 183.0' 50.0' 183.1' 50.0' 183.0' 50.0' 183.0' 1.6'1.3' 30.7' 26.8' 100.0' 60.0' 105.0' 145.3' 160.0' 120.1' 70.0' 12.2'73.1' 50.3' 53.5' .8'.1' 30.7' 2.8' 50.0' 50.3' 140.6' 53.3' 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120.0' 50.0' 120.0' 50.0' 100.0' 31.4' 30.9' 120.0' 50.9' 51.4' 203.0' 51.8' 203.0' 51.4' 203.0' 51.8' 203.0' 51.4' 203.0' 51.8' 203.0' 50.1' 103.9' 50.0' 107.1' 50.1' 107.1' 50.0' 110.3'25.0' 25.0' 100.0' 50.0' 100.2' 50.0' 100.2' 50.0' 101.9' 31.4' 39.4' 109.2' 56.0'91.5' 50.1' 110.3' 50.0' 113.5' 50.1' 113.5' 50.0' 116.7' 50.1' 101.9' 50.1' 102.0' 50.2' 102.0' 50.1' 103.8' 50.4' 103.8' 50.1' 107.3' ' 107.3' 50.1' 112.5' 112.5' 50.1' 50.0' 109.2' 50.2' 113.7' 50.0' 113.7' 50.2' 118.1' 50.0' 118.1' 50.2' 122.6' 0.0' 122.6' 12.0' 38.2' 126.5'126.5' 50.1' 128.12 50.0' .0' 381.4' 220.0' 269.1' 220.4' 268.9' 142.6' 162.6' 177.4' 19.6'18.8' 145.9' 67.8' 34.8' 67.9' 34.9'67.7' 22.8' 67.8' 22.8' 22.8' 67.7' 22.8' 67.7' 22.7' 67.6' 22.8' 67.6'67.6' 34.8' 67.5' 34.8' 67.6' 22.8' 67.7' 22.8' 70.3' 31.1'57.3' 20.4' 18.1' 22.7' 70.3' 22.8' 70.3' 22.8' 70.3' 22.8' 70.3' 22.8' 70.3' 22.8' 70.4' 22.8' 82.9' 24.7' 92.9' 24.7' 92.9' 22.8' 102.9' 13.9' 102.9' 21.8' 3.1'16.0' 26.7' 99.0' 117.2' 3.1' 16.0' 26.7' 43.6' 255.8' 21.0' 9.5'14.3' 6.4' 16.6' .8' 15.7' 15.7' 17.2' 1.7' 11.0' 3.8' 16.3' 20.5' 2.2'6.5'5.6'1.3' 133.0' 20.4' 57.3' 20.0' 160.7' 20.0' 57.4' 20.4' 145.8' 4.0'2.2' 8.1' 61.9' 16.7' 40.9' 69.5' 22.7' 70.4' 22.8' 70.4' 5.6'1.3' 23.9' 70.4' 26.5' 31.6' 4.2' 31.9' 31.6' 62.2' 9.5' 14.3' 6.4' 16.6' 73.7' 4.2' 31.9' 73.7' .8' 15.7' 15.7' 17.2' 1.7' 11.1' 3.8' 16.3' 20.5' 2.2' 6.5' 27.1' 70.4' 14.1' 20.4' 57.4' 22.7' 70.4' 22.7' 70.4' 22.7' 70.4' 22.8' 70.4' 22.7' 70.4' 22.7' 70.4' 22.8' 70.4' 22.7' 70.4' 22.7' 70.4' 22.8' 70.4' 27.1' 70.4' 18.0'4.0' 2.2'8.1' 61.9' 29.4' 69.5' 27.1' 81.4' 22.7' 81.4' 11.5'7.9' 9.9' 82.9' 107.1' 30.3' 45.0' 8.5'37.0'10.0' 5.0' 64.0' 48.0' 8.0' 69.0'38.7' 12.6' 81.2' 85.8' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 148.0' 66.3' 1 381.5' 347.0' 115.0' 40.0' 17.6'19.4' 115.3' 97.8' 72.1' 47.6' 120.0' 50.0' 120.0' 98.6' 98.4'98.4' 98.5' 56.6' 63.0' 56.9' 63.0' 178.0' 50.0' 178.0' 98.4' 93.0' 93.0' 98.5'98.5'85.0' 98.5'85.0' 60.0' 120.0' 60.0' 67.3' 60.5' 119.9' 120.0' 75.9' 30. 56.0' 245.0' 245.0' 90.0' 90.0' 57.2'52.0' 11.0' 35.5' 24.0' 20.7' 7.9' 48.6' 48.6' 7.9' 20.7'31.6' 20.5' 8.0'8.0' 53.2' 53.2' 20.5'31.2' 20.0' 20.0' 9.1'9.1' 58.0' 58.0' 31.5' 31.4' 31.0' 20.3' 20.3' 8.4'8.4' 59.7' 59.7' 31.8' 31.2' 30.9' 31.9' 21.3' 21.3' 21.0' 21.0' 75.3' 7.8'7.8' 9.8'9.8' 55.6' 55.6' 47.1' 47.1'30.9' 26.5' 16.1'16.7'4.8' 117.2' 30.0' 39.3' 92.2' 81.8' 89.0' 89.0' 89.0' 81.8' 36.5' 53.7' 53.7' 42.4' 30.8' 30.4' 24.4'24.4' 6.8' 6.8' 54.0' 54.0' 31.2' 5.6'5.6' 26.0' 26.0' 54.9' 54.9' 87.5' 54.5' 54.5' 27.9' 32.8' 31.1' 32.5'24.8' 24.8' 24.0' 24.0' 7.2' 7.2' 6.8'6.8' 18.8' 11.4' 5.2' 45.0' 8.5'8.0' 54.4'10.0' 11.9' 68.9' 49.2' 47.7' 119.2' 107.1' 388.0' 392.6' 392.6' 100.0' 128.0' 24.5' 357.0' 179.5' 29.8' 179.3' 357.7' 519.6' 59.6 0.8 326.1 21.5' 4121 4131 4141 674 4168 4134 4102 4071 4061 618 4121 4133 5 4020 598 3945 40254023 4021 575 573 569 4041 548 4181 4171 4146 4141 4161 4159 4157 4113 4111 4073 4101 4104 4117 4119 4127 4131 451 453 455 457 459 461 463 4079 4069 4065 4059 4082 4085 4060 4072 4076 4080 4084 4054 4040 4075 404 432 4204125 4131 484 486 488 4139 4110 487 4104 477 303 315 270 290 301 310 4115 410 7 3950 3940 3943 393 383 420 281 263 225 150 250 270 4039 4040 4043 4042 4055 4050 4056 4032 221 229 483 487 456 550 552554 594 596 568580 510514 518 526 530 534 538542 546 550 554 558 562 561 4109 4129 4102 502506 3990 4128 3999 473 475 3998 4129 4112 4157 4044 4025 405 4106 4108 4060 522 4199 4070 4145 617 675 4161 043 567 4054 4062 4080 4094 4091407540614055 4031 4040 4050 3981 460 478 4037 4045 41554153 4151 4143 491 4115 465 467 469 471 4109 4121 4119 4117 4115 4111 4020 4030 360 380 4085 4091 4073 370 4149 330 320 325 315 320 321 319 317 4103 350 401 363 343 323380 360 340 320 300 310 3996 4022 390 4059 4065 4060 4071 4079 4080 4070 4068 301 303 4032 4042 4052 4062 4072 330 4021 4033 407 5 407 9 408 1 408 5 409 3 409 542 522 502 410 430 470 473 480 407 417 427 437 457 450 475 477 556558 560562 564 566 570 572574 576 578 582 584586 588590 592 557 553 549 545 541 537 533 529 525 521 4101 4105 4117 4121 4125 4126 4110 4113 412241184114 577 4106 520 415 421 425 4100 4102 4135 4100 405 4062 4068 504 506508 510512 514516 524 526 528 544 546 548 550 SECOND STREET MACLANE WILKIE WAY WEST MEADOW DRIVE VICTORIA PLACE EL CAMINO WAY EL CAMINO REAL CAMINO CT EL CAMINO WAY AY WEST MEADOW DRIVE JAMES ROAD MACL RIVATE) E) E VISTA AVENUE WISTERIA LANE VILLA VISTA (PRIVATE) PARK BOULEVARD BARCL DRISCOLL PLACE VERDOSA DRIVE JACOBS COURT (PRIVATE) EL CAM INO REAL EL CAMINO REAL EL CAMINO REAL RM-20 PF RM-20 RM-30 930 RM-30 R-1 CN PC-5116 PC-4511 RM-30 RM-20 RM-40 PC- RM-20 R-1(7 R-2 Ventura Community Center Tennis Court KEYS SCHOOL MIDDLE CAMPUS This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend Special Setback Frontages Park School abc Building Roof Outline Underlying Lot Line abc Easement abc Lot Dimensions Zone Districts abc Zone District Labels City Jurisdictional Limits: Palo Alto City Boundary Tree Current Features 0' 142' Attachment A Location Map 4075 El Camino Way CITY OF PALO ALTO I NC O R P O R A TED CALIFORNIA P a l o A l t o T h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto ekallas, 2023-06-19 17:05:28 Location Map (Basic) (\\cc-maps\Encompass\Admin\Personal\Planning.mdb) Item 4 Attachment A - Location Map        Item 4: Staff Report Pg. 5  Packet Pg. 11 of 285  ATTACHMENT B 4075 El Camino Way, 22PLN-00391 Table 1: COMPARISON WITH CHAPTER 18.16 (CN DISTRICT) AND EXISTING PCs (5116, 3775) Exclusively Non-residential Development Standards Regulation Required CN Existing (PC 5116 and PC 3775) Proposed Site Area, width and depth None 110,642 sf Irregularly shaped 110,642 sf Irregularly shaped Minimum Front Yard (El Camino Way) 0-10 feet to create an 8-12 foot effective sidewalk width (1), (2), (8) 14.5 ft 14.5 ft Rear Yard 10 feet abutting residential districts 10 ft 10 ft Interior Side Yard None N/A left 8 ft other sides N/A left 8 ft other sides Street Side Yard (W. Meadow Drive) 20 feet (2)20 ft 20 ft Build-to-lines 50% of frontage built to setback on El Camino Way 33% of side street built to setback on W. Meadow Drive (7) Approximately 7.5 ft (2.3%) built to front setback Approx. 7.5 ft plus 2 corners (8.2%) built to street side setback Approximately 7.5 ft (2.3%) built to front setback Approx. 7.5 ft plus 2 corners (8.2%) built to street side setback Max. Site Coverage 50% (55,321 sf)46.5% (51,478 sf)46.8% (51,800 sf) Max. Building Height 25 ft and 2 stories 32 ft 5 in 32 ft 5 in New addition max height 28 ft Max. Floor Area Ratio (FAR)0.5:1 (55,321 sf) residential 0.4:1 (44,257 sf) non- residential 0.9:1 (99,578 sf) total 0.43:1 (47,500 sf) residential 0.76:1 (84,490 sf) non- residential (convalescent) 1.19:1 (131,984 sf) total 0.43:1 (47,500 sf) residential 0.82:1 (90,377 sf) non-residential (convalescent) 1.25:1 (137,887 sf) total Daylight Plane for lot lines abutting one or more residential zone districts other than an RM-40 or PC Zone R-1 rear yard is 45 degrees at 16 ft (6) Complies See plan set sheet A4.3 for proposed daylight plane protrusions. (1) No parking or loading space, whether required or optional, shall be located in the first 10 feet adjoining the street property line of any required yard. (2) Any minimum front, street side, or interior yard shall be planted and maintained as a landscaped screen excluding areas required for access to the site. A solid wall or fence between 5 and 8 feet in height shall be constructed along any common interior lot line.. (6) The initial height and slope shall be identical to those of the most restrictive residential zone abutting the site line in question. (7) 25 foot driveway access permitted regardless of frontage, build-to requirement does not apply to CC district. (8) A 12 foot sidewalk width is required along El Camino Real frontage Item 4 Attachment B - Zoning Comparison Table        Item 4: Staff Report Pg. 6  Packet Pg. 12 of 285  Table 2: CONFORMANCE WITH CHAPTER 18.52 (Off-Street Parking and Loading) Type Required Existing PC Proposed Vehicle Parking 0.75 per Senior Housing Unit (33 spaces) 1 per 2.5 beds Convalescent Facilities (55 spaces) 41 spaces Senior Housing 55 spaces Convalescent Facilities 41 spaces Senior Housing 55 spaces Convalescent Facilities Complies Bicycle Parking None per Senior Housing Unit 1 per 25 beds Convalescent Facilities (2 LT) None None Loading Space 1 loading space for 10,000-99,999 sf. 2 required for 100,000- 199,999 sf. Not specified on plans, to be checked in formal submittal Not specified on plans, to be checked in formal submittal Item 4 Attachment B - Zoning Comparison Table        Item 4: Staff Report Pg. 7  Packet Pg. 13 of 285  Palo Alto Commons The goal of this project is to add 14 new units in a similar style to the existing building. The additional units are proposed to be built mainly above the existing building with only a minor expansion to building footprint. The new units are to be of a similar size and layout to the existing units. Item 4 Attachment C - Applicant's Project Description        Item 4: Staff Report Pg. 8  Packet Pg. 14 of 285  If you need assistance reviewing the above documents, please contact the Project Planner or call the Planner-on-Duty at 650-617-3117 or email planner@cityofpaloalto.org Project Plans In order to reduce paper consumption, a limited number of hard copy project plans are provided to Council members for their review. The same plans are available to the public, at all hours of the day, via the following online resources. Directions to review Project plans online: 1. Go to: bit.ly/PApendingprojects 2. Scroll down to find “4075 El Camino” and click the address link 3. Click on “Tell me more about 4075 El Camino Way” 4. On this project-specific webpage you will find a link to the project plans and other important information Direct Link to Project Webpage: https://www.cityofpaloalto.org/Departments/Planning-Development-Services/Current- Planning/Projects/4075-El-Camino-Way Item 4 Attachment D - Project Plans        Item 4: Staff Report Pg. 9  Packet Pg. 15 of 285  From:seanshari To:Foley, Emily Subject:Re: 4075 El Camino Way - The Commons Expansion Date:Saturday, May 6, 2023 12:05:40 PM Hello Emily, We have had some time to review the plans and to imagine the changes when viewed from our backyard. We are opposed to this development as planned. The building will go from 1 to 3 stories 12 feet from our backyard fence. Plus, on top of the third story I already see HVAC equipment, which may be relocated above the third story nearest our fence. Also, I don’t see how they keep the trees alive after cutting them to accommodate the construction. I remember a large tree in the courtyard that blocked our view of third story units. It is gone (died?) without any replacement planted. In short, they want to expand to 3 stories on all of the existing footprint. If we understand the plans correctly, the North sides are adjacent to Wilkie Way residences. They appear to be large areas of square footage expansion. The original development was approved “as-is” to minimize the negative impact on the Wilkie Way residents. It is upsetting to imagine the changes to our quality of life, and our property values, should the expansion go through as planned. Regards, Sean and Shari McDaniel > On Apr 25, 2023, at 7:22 PM, seanshari <seanshari@comcast.net> wrote: > Thanks for your efforts! > > Sean > >> On Apr 25, 2023, at 5:03 PM, Foley, Emily <Emily.Foley@cityofpaloalto.org> wrote: >> >> Hi Sean, >> >> The direct webpage with the plans is now available: https://www.cityofpaloalto.org/News-Articles/Planning-and- Development-Services/4075-El-Camino-Way. In the future, this webpage will also be updated with public hearing information. >> >> Thanks, >> Emily >> >> >> >> Emily Foley, AICP >> Planner >> Planning and Development Services Department >> (650) 617-3125 | emily.foley@cityofpaloalto.org >> www.cityofpaloalto.org >> >> >> Item 4 Attachment E - Public Comments        Item 4: Staff Report Pg. 10  Packet Pg. 16 of 285  >> Parcel Report | Palo Alto Zoning Code | Online Permitting System | Planning Forms & Applications | Planning Applications Mapped >> >> >> -----Original Message----- >> From: Family <seanshari@comcast.net> >> Sent: Tuesday, April 25, 2023 2:32 PM >> To: Foley, Emily <Emily.Foley@CityofPaloAlto.org> >> Subject: 4075 El Camino Way - The Commons Expansion >> >> CAUTION: This email originated from outside of the organization. Be cautious of opening attachments and clicking on links. >> ________________________________ >> >> Hello Emily, >> >> I used the QR code to access the Pending Projects section on the Planning and Development website. I don’t see the address listed for project plans. I infer that means that they have not submitted plans yet. Is that correct? Did I miss something? >> >> Thank you, >> Sean McDaniel >> 4060 Wilkie Way Item 4 Attachment E - Public Comments        Item 4: Staff Report Pg. 11  Packet Pg. 17 of 285  From:Family To:Foley, Emily Subject:Re: Palo Alto Commons Expansion Objection Date:Thursday, April 20, 2023 9:22:07 AM Hi Emily, Thank you for your thoughtful response. Sean On Apr 19, 2023, at 4:43 PM, Foley, Emily <Emily.Foley@cityofpaloalto.org> wrote:  Hi Sean, All “stepped” portions of the building, including the portion closest to you, will be increasing to a flat height of 3 stories. I also wanted to take a moment to mention that this project is considered major and will have multiple public hearings. It will need recommendations for approval from the Architectural Review Board and Planning Commission before potentially receiving Council approval. Council may also have a study session to consider the application prior to ARB and PTC. I’m happy to answer any additional questions about this, but my intent is to assure you that you and the neighbors will have many opportunities to provide comments. Thanks, Emily <image002.png>Emily Foley, AICP Planner Planning and Development Services Department (650) 617-3125 | emily.foley@cityofpaloalto.org www.cityofpaloalto.org <image003.png> Parcel Report | Palo Alto Zoning Code | Online Permitting System | Planning Forms & Applications | Planning Applications Mapped Item 4 Attachment E - Public Comments        Item 4: Staff Report Pg. 12  Packet Pg. 18 of 285  From: seanshari <seanshari@comcast.net> Sent: Wednesday, April 19, 2023 10:07 AM To: Foley, Emily <Emily.Foley@CityofPaloAlto.org> Subject: Re: Palo Alto Commons Expansion Objection Good morning Emily, We went by the front of the building last evening , and I have attached a photo of the sign. It’s pretty small. I wouldn’t have noticed it if you hadn’t mentioned it. I’m sorry I wasn’t clearer on my question to you. We have a one floor portion of the building 10 or 12 feet away from our fence and backyard (4060 Wilkie Way). Would the Commons be adding an additional story there? Would they be adding two stories there? I scanned the QR code and will explore information at that website too. Thank you, Sean McDaniel On Apr 18, 2023, at 1:45 PM, Foley, Emily <Emily.Foley@cityofpaloalto.org> wrote:  Hi Sean, Yes, please feel free to share my contact information with any interested parties. There is supposed to be a sign viewable from the street in front of the building, please let me know if this is no longer the case. The sign should have a description of the project and my contact information. In terms of the exact setback, one of my comments from my initial review was that the setbacks were not dimensioned. However, I can confirm that there is no ground floor addition facing your side, some existing 1 story and 2 story parts of the building will become 3 story, no taller than the 3 story portions of the existing building. Thanks, Emily <image001.png>Emily Foley, AICP Item 4 Attachment E - Public Comments        Item 4: Staff Report Pg. 13  Packet Pg. 19 of 285  Planner Planning and Development Services Department (650) 617-3125 | emily.foley@cityofpaloalto.org www.cityofpaloalto.org <image003.png> Parcel Report | Palo Alto Zoning Code | Online Permitting System | Planning Forms & Applications | Planning Applications Mapped From: Family <seanshari@comcast.net> Sent: Tuesday, April 18, 2023 12:16 PM To: Foley, Emily <Emily.Foley@CityofPaloAlto.org> Subject: Re: Palo Alto Commons Expansion Objection Hi Emily, First of all, thank you for your response and creating a communication link. We reside at 4060 Wilkie Way. If I understand the letter correctly, one of the additions will be 10 to 12” away from our back fence. Can you confirm that? We would like to understand the scope of the project, so that we can give our input. We have reservations, but we also are open to fully understanding the impacts before passing judgement. Please advise us of resources available to us regarding this proposed expansion. A little background: I grew up in our home. We purchased it from my mother in 1994. So, I have recollections of the original development of the Commons. The stepped rise of the building floors away from the fence line was part of the initial approval. They have been neighbors for about 30 years (?). Never have they reached out before this expansion plan. I have spoken to my immediate neighbors and would like to share your contact information. May I text your email address to them? Thank you again for your outreach. Regards, Sean McDaniel Item 4 Attachment E - Public Comments        Item 4: Staff Report Pg. 14  Packet Pg. 20 of 285  On Apr 17, 2023, at 4:12 PM, Foley, Emily <Emily.Foley@cityofpaloalto.org> wrote:  Hi Sean and Sharareh, As Robin said, I am the Project Planner for the proposed expansion at Palo Alto Commons. I have received your comments in the prior email and noted your concerns. Please let me know if you have any further comments, questions, or would like to discuss the project further. At this time, we have not yet established a schedule for public hearings, but this project will include public hearings throughout the entitlement process. Thanks, Emily <image001.png>Emily Foley, AICP Planner Planning and Development Services Department (650) 617-3125 | emily.foley@cityofpaloalto.org www.cityofpaloalto.org <image004.png> Parcel Report | Palo Alto Zoning Code | Online Permitting System | Planning Forms & Applications | Planning Applications Mapped From: Building <Building@CityofPaloAlto.org> Sent: Monday, April 17, 2023 8:45 AM To: Family <seanshari@comcast.net> Cc: Foley, Emily <Emily.Foley@CityofPaloAlto.org> Subject: RE: Palo Alto Commons Expansion Objection Item 4 Attachment E - Public Comments        Item 4: Staff Report Pg. 15  Packet Pg. 21 of 285  You don't often get email from seanshari@comcast.net. Learn why this is important Good morning Mr. & Mrs. McDaniel, I am forwarding your email to Emily Foley, included. Emily – please reply to the email below. Building does not need to be included in your correspondence. Thank you, <image002.png>Robin Ellner Administrative Associate III Planning and Development Department (650) 329-2603 | robin.ellner@cityofpaloalto.org www.cityofpaloalto.org <image006.png> From: Family <seanshari@comcast.net> Sent: Wednesday, March 29, 2023 12:16 PM To: Building <Building@CityofPaloAlto.org> Subject: Palo Alto Commons Expansion Objection CAUTION: This email originated from outside ofthe organization. Be cautious of openingattachments and clicking on links. Hello Planning Department, Attached find a letter we received from the Executive Director of the Palo Alto Commons. We are writing because the letter indicates that Palo Alto Commons is working with the City of Palo Alto Planning Staff. I would like have the contact information for the staff member with whom they are working. I believe the Palo Alto Commons (WellQuest Living) is a profit-based business, so I am skeptical of their communications about the impact of any expansion. Item 4 Attachment E - Public Comments        Item 4: Staff Report Pg. 16  Packet Pg. 22 of 285  In general, we object to additions or expansion to the building just over the fence from our backyard. I disagree with their assertion that there will be no direct impact to our visual field. We also have other objections including but not limited to sound echoing off of the building, sounds from the building operation, home values, and privacy. For now, we are not sure of our rights and want to establish a communication line outside of communicating with Palo Alto Commons. Thank you for your time and consideration. Sincerely, Sean and Sharareh McDaniel Freedom is Within You. Item 4 Attachment E - Public Comments        Item 4: Staff Report Pg. 17  Packet Pg. 23 of 285  City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: August 7, 2023 Report #:2306-1686 TITLE Approval of Minutes from June 12, 2023 and June 19, 2023 Meetings RECOMMENDATION That the minutes be reviewed and approved. ATTACHMENTS Attachment A: June 12, 2023 Draft Action Minutes Attachment B: June 19, 2023 Draft Action Minutes APPROVED BY: Mahealani Ah Yun Item 5 Item 5 Staff Report        Item 5: Staff Report Pg. 1  Packet Pg. 24 of 285  CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Special Meeting June 12, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Kiely Nose, Sandra Blanch, Tori Anthony, Molly Stump, and Jennifer Fine) Employee Organization: Service Employees International Union, (SEIU) Local 521, Utilities Management and Professional Association of Palo Alto (UMPAPA), Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire Fighters (IAFF) local 1319, Palo Alto Fire Chiefs’ Association (FCA); Authority: Government Code Section 54957.6 (a) Item removed from Agenda REMOVED FROM AGENDA Special Orders of the Day 2. Proclamation honoring AACI (Asian Americans for Community Involvement) NO ACTION Study Session 3. Bi-Annual Discussion with the Independent Police Auditor NO ACTION Item 5 Attachment A - June 12, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 2  Packet Pg. 25 of 285  DRAFT ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Draft Action Minutes: 06/12/2023 Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 7-8. Mayor Kou registered a no vote on Agenda Item Number 6. MOTION: Council Member Lythcott-Haims moved, seconded by Council Member Veenker to approve Agenda Item Numbers 4-12. MOTION PASSED 4-5, 9-12: 7-0 MOTION PASSED 6: 6-1, Kou no MOTION PASSED 7-8: 6-1, Tanaka no 4. Approval of Three Contract Amendments to Citywide Landscaping Services Contracts to extend the terms to September 30, 2023 and Increase Compensation as Follows: (1) Amendment No. 1 to Contract with BrightView Landscape Services, Inc. (C18170810A) with an increase of $305,606; (2) Amendment No. 1 to Contract with Gachina Landscape Management, Inc. (C18170810B) with an increase of $19,972; and (3) Amendment No. 2 to Contract with Grassroots Ecology (C18170810C) with an increase of $15,520; CEQA Status – Categorically Exempt 15301 and 15304. 5. Authorize Amendment No. 2 to Contract No. C20175537 with Kennedy Jenks Consultants, Inc. to extend the term of the contract for the Primary Outfall Line Project (WQ-19002) through December 31, 2027 6. Approve the Grade Separation Evaluation Criteria For Evaluating Alternatives Under Consideration for Grade Separation Projects. CEQA status – Categorically exempt under CEQA Guidelines section 15262 7. Adoption of Memorandum of Agreement with Utility Management and Professional Association of Palo Alto (UMPAPA) effective upon adoption through June 30, 2025, and Adopt revised Management and Professional salary schedule; CEQA Status - Not a project 8. Approval of a Purchase of Panasonic ToughBook Replacement Equipment for Police and Fire in the amount of $422,007 with Datec Incorporated Utilitizing an NCPA Cooperative Agreement; and Approval of a Purchase of Replacement CradlePoint Modems with DiscountCell, Incorporated for Police and Fire in the Amount of $168,801 Utilizing a NASPO Cooperative Agreement; and a Budget Amendment in the Information Technology Fund; CEQA Status—not a project 9. Approval of Office of City Auditor Electronic Payment Process and Controls Audit Report; CEQA Status – Not a Project Item 5 Attachment A - June 12, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 3  Packet Pg. 26 of 285  DRAFT ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Draft Action Minutes: 06/12/2023 10. SECOND READING: Adoption of a Permanent Ordinance Amending Titles 18 and 21 to Implement State Housing Legislation from the 2021 Legislative Session, Including SB 9. Environmental Analysis: Exempt from Environmental Analysis under CEQA Guidelines Section 15061(b)(3) and Government Code Sections 66411.7(n) and 65852.21(j). The Planning and Transportation Commission (PTC) has recommended Council adopt the ordinance. (FIRST READING: May 22, 2023 PASSED 7-0) 11. Approval of a Protocol for Council Member Co-Hosting of Neighborhood Town Hall Meetings 12. Approval of 2023-2024 Boards, Commissions and Commission Committees Work Plans: A. Architectural Review Board B. Historic Resources Board C. Park and Recreation Commission D. Planning and Transportation Commission E. Public Art Commission F. Stormwater Management Oversight Committee G. Utilities Advisory Commission Action Items 13. Direction on Operating Model for Palo Alto Animal Shelter, Which May Include: Negotiating A New Agreement with Pets In Need; Moving to In-House Service Delivery; and/or Issuing a New Request For Proposals. CEQA Review – Not a Project MOTION: Council Member Lauing moved, seconded by Council Member Tanaka to direct staff to negotiate an agreement with Pets In Need (PIN) and bring back to Council in August with the following amendments and review: 1. No Trap/Neuter/Return (TNR) changes, through language such as: “Both parties will work together to develop a transparent and humane feral cat program reflective of municipal best practices and the impact on public health and wildlife, and that maintains the current practice where PIN does not release feral cats or cause them to be released.” 2. Review on the number of surgeries 3. Higher revenue opportunities Item 5 Attachment A - June 12, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 4  Packet Pg. 27 of 285  DRAFT ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Draft Action Minutes: 06/12/2023 4. Consider a possible 3-year contract 5. Level of service and termination clause 6. Reporting and oversight 7. Spayed and neutered metrics MOTION PASSED: 7-0 14. Approval of Homekey Lease Agreement with LifeMoves for use of 1237 San Antonio Road for a term of nine years and Revenue Agreement with Santa Clara County to enable the County to execute an operating agreement with LifeMoves for interim housing operations MOTION: Council Member Burt moved, seconded by Vice Mayor Stone to call the question (limit the debate). MOTION PASSED: 6-1, Tanaka no MOTION: Council Member Veenker moved, seconded by Council Member Lauing to: A. Approve a Homekey Lease Agreement with LifeMoves for use of 1237 San Antonio Road for a term of nine years, and; B. Approve a Revenue Agreement with Santa Clara County to enable the County to execute an operating agreement with LifeMoves for interim housing operations, and; C. Consideration of Tier 2 reinstatements deferred until June 19th when the Council is reviewing FY24 budget MOTION PASSED: 6-1, Tanaka no Adjournment: The meeting was adjourned at 12:10 A.M. Item 5 Attachment A - June 12, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 5  Packet Pg. 28 of 285  DRAFT ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Draft Action Minutes: 06/12/2023 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Item 5 Attachment A - June 12, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 6  Packet Pg. 29 of 285  CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 9 Special Meeting June 19, 2023 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Kou, Lauing, Lythcott-Haims, Stone, Tanaka, Veenker Present Remotely: Absent: Special Orders of the Day 1. Proclamation Honoring Juneteenth 2023 Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 9, 17, 18, 27. MOTION: Vice Mayor Stone moved, seconded by Council Member Lythcott-Haims to approve Agenda Item Numbers 2-27. MOTION PASSED 2-8, 10-16, 19-26: 7-0 MOTION PASSED 9, 17, 18, 27: 6-1, Tanaka no Item 5 Attachment B - June 19, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 7  Packet Pg. 30 of 285  DRAFT ACTION MINUTES Page 2 of 9 Sp. City Council Meeting Draft Action Minutes: 06/19/2023 2. Approval of Minutes from May 22, 2023 and June 5, 2023 Meetings 3. Approval of a Purchase Order with The Public Restroom Company in the Amount of $369,749 to Provide and Install a Modular Restroom Building at the Cubberley Community Center Fields for the Cubberley Field Restroom Capital Project (CB-17002); CEQA status – exempt under CEQA Guidelines Section 15303 4. Approval of Construction Contract Number C23187877 with Casey Construction, Inc. in the amount of $410,604, Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $41,060, and approval of a FY 2023 Budget Amendment in the Stormwater Management Fund for the Trash Capture Device Installation Project, Capital Improvement Program Project SD-22002; CEQA status – exempt under CEQA Guideline Section 15303. 5. Utilities Advisory Commission Recommends Adoption of the 2023 Annual Water Shortage Assessment Report 6. Grant of Easements to City of Mountain View for the City of Mountain View’s Phase 2 San Antonio Area Sewer Main Improvements Project. CEQA Status – Exempt Under CEQA Guidelines Section 15378(b)(5). 7. Approval of Construction Contract with OBS Engineering, Inc. (#C23187759) in the Amount of $4,199,222 and Authorization for the City Manager to Negotiate and Execute Change Orders up to a Not-to-Exceed Amount of $419,922 for the Boulware Park Improvements project (PE-17005) and Green Stormwater Infrastructure project (SD- 22001); and Approval of FY 2023 Budget Amendments in the Park Development Impact Fee, Stormwater Management, and Capital Improvement Funds; CEQA status—exempt under CEQA Guidelines sections 15301 (existing facilities), 15302 (replacement or reconstruction), 15303 (small structures), and 15311 (accessory structures) 8. Approval of the Conceptual Plan for Quiet Zone at Palo Alto Avenue/Alma Street Rail Crossing and Direct Staff to Proceed with Design and Construction of the Project. CEQA status – categorically exempt (Regulation 15301). 9. Approval of: (1) a Purchase Order with Pivot Interiors Inc. in the Amount of $756,021 and (2) a Purchase Order with One Workplace in the Amount of $480,229 for the Public Safety Building Capital Project (PE-15001); CEQA: Environmental Impact Report for the Public Safety Building and New California Avenue Area Parking Garage (Resolution No. 9772) 10. Approval of a one-year General Services contract with Stephen Ciari Plumbing and Heating, Inc. for Backflow Prevention Devices Testing, Repair, and Certification Services and Approval of a FY 2023 Budget Amendment in the General Fund; CEQA Status – Categorically Exempt 15301 and 15302 Item 5 Attachment B - June 19, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 8  Packet Pg. 31 of 285  DRAFT ACTION MINUTES Page 3 of 9 Sp. City Council Meeting Draft Action Minutes: 06/19/2023 11. Approval of Amendment No. 1 with South Bay Regional Public Safety Training Consortium (Contract No S23187799) for Fire Academy and Other Training Services extended through 12/31/2023 and increasing the total compensation by $114,370 for a total contract amount not to exceed $199,000. CEQA status: not a project. 12. Approval of the Fiscal Year 2024 Investment Policy 13. City Council Appointment of the Castilleja Neighborhood Committee in Accordance With Condition Number 33 Contained in Record of Land Use Action 2022-22 Authorizing Redevelopment of Private School at 1310 Bryant Street (Castilleja School). Environmental Assessment: Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(b)(3). 14. Authorization for the City Manager to Negotiate and Execute a Memorandum of Understanding and Funding Agreement with Peninsula Corridor Joint Powers Board (Caltrain) and the City of Menlo Park Regarding Emergency Repairs to the North Bank of the San Francisquito Creek 15. Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related to Enforcement of the City’s Gas-Powered Leaf Blower Ban. Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3). 16. Approval of a Purchase Order with Aviat Networks in the Amount of $438,907 for Radio Communication Systems for the New Public Safety Building Capital Project (PE-15001), including $399,007 for Basic Services and $39,900 for Additional Services; CEQA: Environmental Impact Report for the PSB and New California Avenue Area Parking Garage (Resolution No. 9772) 17. Authorization to Execute Amendment to Legal Services Contract S22184420 with Rankin Stock Heaberlin Oneal to Increase Amount by $150,000 for Total Not-to-Exceed Amount of $225,000 and to Extend the Term to January 2025; CEQA Status – Not a Project 18. Approval of Contract with VOX Network Solutions (C23187554) to Procure Services to Upgrade the City’s Phone System and a Three-Year Support Term for a Total Amount Not- To-Exceed $504,107; CEQA Status—not a project 19. Approval and authorization to execute contract Amendment No. 2 with the OIR Group for an additional two-year period and an additional $105,000 for a new not-to-exceed amount of $212,500 for independent police auditing services with a new expiration date of January 1, 2025. 20. Approval of Amendment Number 3 to the Agreement With Palo Alto Unified School District (PAUSD) for PAUSD Athletic Field Brokering and Maintenance Cost-sharing to Extend the Term to June 30, 2024, with an Optional Extension for an Additional Six Months; CEQA status – categorically exempt (Regulation 15301). Item 5 Attachment B - June 19, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 9  Packet Pg. 32 of 285  DRAFT ACTION MINUTES Page 4 of 9 Sp. City Council Meeting Draft Action Minutes: 06/19/2023 21. Approval of the 2023-2024 Human Relations Commission Work Plan; CEQA Status – Not a Project 22. Approval of Office of City Auditor Remote and Flexible Work Study Report; CEQA Status – Not a Project 23. Approval of Office of City Auditor Task Order Change - 04.16 ALPR Technology Contract Management; CEQA Status – Not a Project 24. Approval of Office of City Auditor Task Order Change - 04.19 Disaster Recovery Preparedness; CEQA Status – Not a Project 25. Approval of Office of City Auditor Task Order Change - FY23-01 Citywide Risk Assessment & FY23-02 Annual Audit Plan; CEQA Status – Not a Project 26. SECOND READING: Adoption of an Ordinance Amending Section 2.04.010 (Regular Meeting) of Chapter 2.04 (Council Organization and Procedure) of the Palo Alto Municipal Code to Change the City Council Meeting Start Time from Six p.m. to Five- Thirty p.m. (FIRST READING: June 5, 2023 PASSED 7-0) 27. SECOND READING: Adoption of an Ordinance Amending Section Palo Alto Municipal Code Chapter 9.68, Rental Housing Stabilization, to Clarify the Definitions of At-Fault and No- Fault Just Cause for Evictions, Extend Just Cause Eviction Protections and Tenant Relocation Assistance to More Rental Units in Palo Alto than Offered by State Law, and Adopt a Security Deposit Limit for Unfurnished Rental Units in Palo Alto. Environmental Assessment: Exempt under CEQA Guidelines Section 15061(b)(3). (FIRST READING: June 5, 2023 PASSED 6-1) City Manager Comments Ed Shikada, City Manager Action Items 28. PUBLIC HEARING: Finance Committee Recommends Adoption of Four Resolutions: 1) Approving the Fiscal Year 2024 Wastewater Collection Utility Financial Plan, Proposed Reserve Transfers, and Increasing Wastewater Rates by Amending Wastewater Collection Rate Schedules S-1, S-2, S-6 and S-7; 2) Approving the Fiscal Year 2024 Water Utility Financial Plan, Proposed Reserve Transfers, and Increasing Water Rates by Amending Water Rate Schedules W-1, W-2, W-3, W-4, and W-7; 3) Amending Utility Rate Schedules EDF-1 and EDF-2, to Increase Dark Fiber Rates by 4.9 Percent and amending Rate Schedule EDF-3 to make technical revisions with no rate change; and 4) Amending Utility Rate Schedule D-1 Increasing the Storm Water Management Fee by 4.9 Percent per Month per Item 5 Attachment B - June 19, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 10  Packet Pg. 33 of 285  DRAFT ACTION MINUTES Page 5 of 9 Sp. City Council Meeting Draft Action Minutes: 06/19/2023 Equivalent Residential Unit for FY 2024; and CEQA Status: Not a project under CEQA Guidelines Section 15378(b)(4) and (5) and exempt under Public Resources Code Sec. 21080(b)(8) and CEQA Guidelines Section 15273(a) Public Hearing opened at 7:11 P.M. MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION: Council Member Burt moved, seconded by Council Member Lauing to adopt the following for the Wastewater Collection Utility, a Resolution: a. Approving the Fiscal Year 2024 Wastewater Collection Financial Plan, including a 9% wastewater rate increase; and b. Approving a transfer of up to $3.178 million from the Capital Improvement Projects Reserve to the Operations Reserve in FY 2023; and c. Approving a transfer of up to $342 thousand from the Rate Stabilization Reserve to the Operations Reserve in FY 2023; and d. Increasing the Wastewater Collection Utility Rates via the Amendment of Rate Schedules S-1 (Residential Wastewater Collection and Disposal), S-2 (Commercial Wastewater Collection and Disposal), S-6 (Restaurant Wastewater Collection and Disposal) and S-7 (Commercial Wastewater Collection and Disposal – Industrial Discharger) MOTION PASSED: 6-1, Tanaka no MOTION: Council Member Burt moved, seconded by Council Member Lauing to adopt the following for the Water Utility, a Resolution: e. Approving the FY 2024 Water Utility Financial Plan, including a 2% water distribution rate increase; and f. Approving a transfer of up to $3.746 million from the Capital Improvement Program (CIP) Reserve to the Operations Reserve in FY 2023; and g. Approving a transfer of up to $3.0 million from the Rate Stabilization Reserve to the Operations Reserve in FY 2023; and h. Increasing Water Utility Rates via the Amendment of Rate Schedules W-1 (General Residential Water service), W-2 (Water Service from Fire Hydrants), W3 (Fire Item 5 Attachment B - June 19, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 11  Packet Pg. 34 of 285  DRAFT ACTION MINUTES Page 6 of 9 Sp. City Council Meeting Draft Action Minutes: 06/19/2023 Service Connections), W-4 (Residential Master-Metered and General Non- Residential Water Service), and W-7 (Non-Residential Irrigation Water Service) MOTION PASSED: 7-0 MOTION: Mayor Kou moved, seconded by Council Member Burt to adopt the following: 1. A Resolution Amending Utility Rate Schedules EDF-1 and EDF-2 to increase Dark Fiber Rates 4.9 percent, and amending Schedule EDF-3 to reflect minor edits with no rate change; 2. A Resolution Amending Utility Rate Schedule D-1 increasing the Storm Water Management Fee by 4.9 percent consistent with the applicable Consumer Price Index. MOTION PASSED: 7-0 Public Hearing closed at 7:22 P.M. 29. PUBLIC HEARING: Adoption of the Budget Ordinance for Fiscal Year 2024, Including the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule; Acceptance of Updates to the Capital Improvement Plan, and Acceptance of Updates to the Salary Schedule for the Management and Professionals Group; CEQA Status – Not a Project Public Hearing opened at 7:23 P.M. MOTION: Council Member Burt moved, seconded by Council Member Lythcott-Haims to: 1. Adopt the Fiscal Year 2024 Budget Ordinance which includes the Operating and Capital Budgets, Table of Organization, and Municipal Fee Schedule, as amended by actions outlined in this report; and 2. Accept the FY 2024-2028 Capital Improvement Plan as amended by the actions outlined in this report; and 3. Adopt the amended salary schedule for the Management, Professionals and Confidential Group; and 4. Refer staff follow-up on the below items recommended by the Finance Committee: a. HSRAP Funding Item 5 Attachment B - June 19, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 12  Packet Pg. 35 of 285  DRAFT ACTION MINUTES Page 7 of 9 Sp. City Council Meeting Draft Action Minutes: 06/19/2023 b. Eucalyptus Tree Removal Study MOTION PASSED: 6-1, Tanaka no Public Hearing closed at 8:35 P.M. Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 33, 36, 38. MOTION: Mayor Kou moved, seconded by Council Member Burt to approve Agenda Item Numbers 30-40. MOTION PASSED 30-32, 34-35, 37, 39-40: 7-0 MOTION PASSED 33, 36, 38: 6-1, Tanaka no 30. Adoption of a Resolution Proposing the Appropriations Limit for Fiscal Year 2024 31. Approval of an Agreement Between Santa Clara Valley Water District and the City of Palo Alto for Administration and Funding of Water Conservation and Stormwater Rebate Programs and Advanced Metering Infrastructure for a Total Not-To-Exceed Amount of $1,575,000 Over a Seven-Year Term Ending June 30, 2030 (This is not a project and therefore is exempt from California Environmental Quality Act (CEQA)) 32. Approval of a Blanket Purchase Order with Graniterock Company for the purchase of Sand, Rock, and Cutback-Cold Mix Asphalt Materials for the Public Works and Utilities Departments for a three-year term ending June 30, 2026; CEQA – Not a ProjectX 33. Approval of Contract No. C23187298A with MuniServices, LLC for Tax and Fee Consulting Services in a Total Not-To-Exceed Amount of $1,161,550 Over a Five-Year Term and Contract No. C23187298B with HdL Coren & Cone for Property Tax Consulting Services in a Total Not-To-Exceed Amount of $111,800 Over a Five-Year Term; CEQA Status – Not a Project 34. Approval of Professional Services Contract with Kittelson & Associates for a Not-to-Exceed Amount of $333,945 for the Bicycle and Pedestrian Transportation Plan Update 35. Approve and Authorize the City Manager to Execute a Grant Agreement with the Federal Highway Administration (FHWA) to Develop the Palo Alto Safe Streets for All (SS4A) Action Plan by Receiving $160,000 in Federal Funds and Requiring $40,000 in City Matching Funds over Two Years and Approve a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA status – not a project. Item 5 Attachment B - June 19, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 13  Packet Pg. 36 of 285  DRAFT ACTION MINUTES Page 8 of 9 Sp. City Council Meeting Draft Action Minutes: 06/19/2023 36. Approval of Contract Number C23187284 with Michael Baker International (MBI) for a Not-to Exceed Amount of $211,310 to Provide Administration and Consulting Services for the City’s Community Development Block Grant (CDBG) Program for a Term of Two-years Through June 2025 37. Approval of Amendment No. 1 to the Lease Agreement between the Palo Alto Unified School District (PAUSD) (Landlord) and the City of Palo Alto (Tenant) for Extended Day Care Spaces for an Initial 12-Month Term, Rent Not to Exceed $707,676 per Year; CEQA Status – Not a Project 38. Approval of a Professional Services Agreement (Contract No. C23184669A) with LifeMoves for the provision of Homeless Outreach Services in an Amount Not to Exceed of $460,000 for a term of two years; CEQA status – not a project. 39. Acceptance of an Outdoor Environmental Education Facilities Grant from the California Department of Parks and Recreation in the amount of One Hundred and Sixty-Two Thousand Dollars ($162,000) for Signage and Exhibits at the Palo Alto Baylands Nature Preserve, Approval of Deed Restrictions in the Baylands, and Approval of a FY 2024 Budget Amendment in the Capital Improvement Fund; CEQA – categorically exempt (Regulation 15311). 40. Approval of Contract with Downtown Streets Team, Inc. (C23188369) for a Total Not-to- Exceed Amount of $168,340 for Fiscal Year 2024 for Workforce Development Services: Environmental Assessment: Exempt in Accordance with CEQA Guidelines Section 15061(b)(3). Study Session 41. Tree Protection Ordinance Year One Implementation Update NO ACTION Action Items AA1. Colleagues Memo: Approval of a “Friendship City” Program MOTION: Council Member Burt moved, seconded by Council Member Stone to refer the Colleagues Memo for Approval of a “Friendship City” Program to Policy and Services Committee for further discussion and to review the staffing impacts of this program. Item 5 Attachment B - June 19, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 14  Packet Pg. 37 of 285  DRAFT ACTION MINUTES Page 9 of 9 Sp. City Council Meeting Draft Action Minutes: 06/19/2023 MOTION PASSED: 6-1, Tanaka no Adjournment: The meeting was adjourned at 10:57 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Item 5 Attachment B - June 19, 2023 Draft Action Minutes        Item 5: Staff Report Pg. 15  Packet Pg. 38 of 285  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Planning and Development Services Meeting Date: August 7, 2023 Report #:2306-1620 TITLE PUBLIC HEARING: Adoption of an Ordinance Amending Section 9.68.010 (Purpose) and Section 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter 9.68, Rental Housing Stabilization, to Reduce the Minimum Time Period Required for Renters to Qualify for Just Cause Eviction Protections. CEQA status—exempt under CEQA Guidelines Section 15061(b)(3). RECOMMENDATION Staff recommends that the City Council adopt the attached Ordinance (Attachment A) amending Section 9.68.010 (Purpose) and Section 9.68.040 (Just Cause Evictions Required) in Palo Alto Municipal Code Chapter 9.68, Rental Housing Stabilization, to reduce the minimum time period required for renters to qualify for just cause eviction protections. BACKGROUND On June 5, 2023, the City Council introduced Ordinance No. 55891 to extend just cause eviction protections to more rental units in Palo Alto when compared with state law and to establish a security deposit limit for unfurnished rental units. Additionally, Council directed staff to return in August 2023 on the Consent calendar with an ordinance that halves the minimum time period for renters to qualify for just cause eviction protections; City Council directed reducing the timeframe for which a renter must lawfully and continuously occupy a rental unit from twelve (12) months to six (6) months. City Council also directed halving other rental unit occupancy timeframe exemption periods when a new adult renter(s) is added to existing rental unit leases. For additional details and discussion, please see the June 5, 2023 Council report and the June 5, 2023 Council meeting minutes.2 1 Ordinance No. 5589 -Ordinance of the Council of the City of Palo Alto Amending Chapter 9.68 (Rental Housing Stabilization) to Clarify the Definitions of At-Fault and No-Fault Just Cause for Evictions, Extend Just Cause Eviction Protections to More Rental Units in Palo Alto than Offered by State Law, and to Enact a Security Deposit Limit for Unfurnished Rental Units in Palo Alto, Introduced June 5, 2023, Passed June 19, 2023: https://recordsportal.paloalto.gov/Weblink/DocView.aspx?id=48257&dbid=0&repo=PaloAlto 2 City Council Report, 06/05/2023 (Item #13): https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12530. Item 6 Item 6 Staff Report Item 6: Staff Report Pg. 1 Packet Pg. 39 of 285  ANALYSIS For renters covered by the Palo Alto just cause eviction protection ordinance, these local eviction protections require landlords to: •Terminate tenancies only for “just cause,” which could be either “at fault,” usually when the renter is in non-compliance with their rental agreement, or “no fault,” when the reason is justifiable but not within the renter’s control, •Give renters notice of their right to just cause evictions in the future, •State the specific just cause reason justifying an eviction in a termination notice sent to a renter, •Provide renters with the opportunity to cure a curable lease violation prior to issuing a termination notice, and •Provide financial relocation assistance or a rent waiver to renters in cases of a “no fault” just cause termination. As directed by City Council on June 5, 2023, staff prepared a draft ordinance (Attachment A) that reduces the rental unit occupancy timeframe for renters to qualify for Palo Alto’s just cause eviction protections. The draft ordinance (Attachment A) amends Palo Alto’s recently adopted just cause eviction protection ordinance to reduce the minimum time period required for renters to qualify for just cause eviction protections from twelve (12) months to six (6) months for Palo Alto renters. The minimum time period is also halved for instances when a new adult renter(s) is added to existing rental unit leases. This reduced timeframe recognizes the potential for housing instability in the event of a no-fault eviction, including the initial outlay of overall move-in costs, especially for cost-burdened renters. The minor code amendments are limited to PAMC Sections 9.68.010 and 9.68.040(b) and (d). Palo Alto’s just cause eviction protections remain more protective than those in state law enacted through California Assembly Bill 1842 (2019), the Tenant Protection Act, because more Palo Alto rental circumstances qualify for eviction protections than those outlined in state law. TIMELINE If City Council takes action to approve the draft ordinance (Attachment A), the second reading is tentatively scheduled for August 21, 2023. The ordinance would become effective 30 days after the second reading, tentatively September 20, 2023. FISCAL/RESOURCE IMPACT The draft ordinance was prepared using existing City staffing resources. No additional staff or budget resources are necessary to adopt and codify the ordinance. If adopted, staff would conduct community outreach regarding the new regulatory requirements for landlords and protections for tenants; this too could be absorbed in the department’s budget. As previously reported, City staff would not be involved in the enforcement of this ordinance. If the City Council were interested in directing staff to enforce this or other local renter protection ordinances, additional fiscal impact analysis would be required. It is anticipated city enforcement Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 2  Packet Pg. 40 of 285  would substantially impact the City’s Code Enforcement program, require additional managerial support in Planning, and have significant resource impacts to the City Attorney’s office. POLICY IMPLICATIONS STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 3  Packet Pg. 41 of 285  Not Yet Approved 1 9 8 9 Ordinance No. _____ The Council of the City of Palo Alto ORDAINS as follows: th Cycle Housing Element policies and programs; and Item 6 Attachment A - Draft Ordinance        Item 6: Staff Report Pg. 4  Packet Pg. 42 of 285  Not Yet Approved 230803 sm 010 2 extend state eviction protections to properties built and receiving occupancy within the last fifteen (15) years, but does not include rental units occupied less than a year or single family homes not owned by a corporation or renters who live in a duplex when one unit is owner occupied, L. On February 9, 2023, the Human Relations Commission held a public meeting to discuss the effectiveness of existing renter protections in Palo Alto and recommended that the City Council adopt the extensions described by the City Council on November 29, 2021 in addition to several other extensions, M. On June 5, 2023, the City Council directed staff to draft an ordinance that further extends just cause eviction protections by reducing the occupancy timeframe for Palo Alto renters to qualify for eviction protections when compared with the timeframe outlined in California Assembly Bill 1482 (2019), N. On August 7, 2023, the city found that the ordinance was not in conflict with and was more protective than California Assembly Bill 1482 (2019) in regard to the number of rental units and rental circumstances receiving eviction protections and relocation assistance, and, in some circumstances, in regard to the Tenant Relocation Assistance (TRA) dollar amount required if a tenant received a no-fault just cause eviction, and because the ordinance is permanent and does not contain the California Assembly Bill 1482 (2019) automatic sunset in 2030, O. On June 5, 2023, the City Council directed staff to draft an ordinance that further extends just cause eviction protections by reducing the occupancy timeframe for Palo Alto renters to qualify for eviction protections when compared with the timeframe outlined in California Assembly Bill 1482 (2019), P. The City Council finds and determines that this amendment to the ordinance codified in Palo Alto Municipal Code Chapter 9.68 (Rental Housing Stabilization) is adopted pursuant to the city’s authority to protect the public health, safety, and welfare. SECTION 2. Subdivision (b) of Section 9.68.010 (Purpose) of Palo Alto Municipal Code Chapter 9.68 (Rental Housing Stabilization) in Title 9 (Public Peace, Morals and Safety) is hereby amended to read as follows (new text underlined and deletions struck-through): 9.68.010. Purpose. (a) It is found and declared that there is a growing shortage of, but increasing demand for, housing in the city of Palo Alto. Such shortage and increased demand, coupled with increasing inflation, have placed substantial pressure on those residents of Palo Alto seeking rental housing. This council finds that renters are entitled to a contractual relationship with a landlord that offers some assurance of stability and fair treatment under the terms of a written lease to Item 6 Attachment A - Draft Ordinance        Item 6: Staff Report Pg. 5  Packet Pg. 43 of 285  Not Yet Approved 230803 sm 010 3 minimize displacement of renters into a rental housing market which affords them few and expensive options. (b) Council further finds that the provisions of California Assembly Bill 1482 (2019), as codified and later expanded in the Civil Code of the state of California, offers important protections from instability and displacement to renters. The provisions of that bill as they relate to eviction reduction are restated and expanded below, to make the protections permanent in the city of Palo Alto, to and extend them to renters living in qualified residential rental units that received a certificate of occupancy within the last fifteen years, and to reduce the minimum occupancy time period for renters to qualify for eviction protections. SECTION 3. Subdivision (b) and (d) of Section 9.68.040 (Just Cause Evictions Required) of Palo Alto Municipal Code Chapter 9.68 (Rental Housing Stabilization) of Title 9 (Public Peace, Morals and Safety) is hereby amended as follows (new text underlined and deletions struck- through): 9.68.040. Just-cause evictions required. (a) Applicability to residential rental units. This section shall apply to all residential rental units, except not any of the following: […] (b) Protection for renters. Notwithstanding any other law, after a renter has continuously and lawfully occupied a residential rental unit for 12 6 months, the landlord of the residential rental unit shall not terminate the tenancy without just cause, which shall be stated with specificity in the written notice to terminate tenancy. If any additional adult renters are added to the lease before an existing renter has continuously and lawfully occupied the residential rental unit for 24 12 months, then this subdivision shall only apply if either of the following are satisfied: (1) All of the renters have continuously and lawfully occupied the residential rental unit for 12 6 months or more. (2) One or more renters have continuously and lawfully occupied the residential rental unit for 24 12 months or more. […] (d) Notice. A landlord subject to this section shall provide notice to the tenant renter, which may take the form of a lease provision or an addendum to a lease, and which shall include the following, in no less than 12-point type: “California law limits the amount your rent can be increased. See Section 1947.12 of the Civil Code for more information. Local law also provides that after all of the Item 6 Attachment A - Draft Ordinance        Item 6: Staff Report Pg. 6  Packet Pg. 44 of 285  Not Yet Approved 230803 sm 010 4 tenants renters have continuously and lawfully occupied the property for 12 6 months or more or at least one of the tenants renters has continuously and lawfully occupied the property for 24 12 months or more, a landlord must provide a statement of cause in any notice to terminate a tenancy. See Chapter 9.68 of the Palo Alto Municipal Code for more information.” […] SECTION 4. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 5. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. SECTION 6. This ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney City Manager Item 6 Attachment A - Draft Ordinance        Item 6: Staff Report Pg. 7  Packet Pg. 45 of 285  Not Yet Approved 230803 sm 010 5 ____________________________ Director of Planning and Development Services ____________________________ Director of Community Services ____________________________ Director of Administrative Services Item 6 Attachment A - Draft Ordinance        Item 6: Staff Report Pg. 8  Packet Pg. 46 of 285  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Administrative Services Meeting Date: August 7, 2023 Report #:2305-1449 TITLE Adoption of a Resolution Establishing Fiscal Year 2024 Property Tax Levy for General Obligation Bonds (Measure N Libraries) RECOMMENDATION Staff recommends that the City Council approve a resolution approving the establishment of the Fiscal Year 2024 property tax levy of $8.07 per $100,000 in Assessed Value for the secured and utility tax roll and $8.16 per $100,000 in AV for the unsecured tax roll for the City of Palo Alto's Measure N General Obligation Bond Library Bonds. EXECUTIVE SUMMARY In 2008, Palo Alto voters passed Measure N which gave the City authority to issue a maximum amount of $76 million of General Obligation bonds (the "Bonds") for capital improvements (libraries). Annually, a property tax levy sufficient to pay debt service on the Bonds must be approved by the City Council and submitted to the County of Santa Clara for collection with the property taxes. BACKGROUND On November 4, 2008, City voters passed Measure N which gave the City authority to issue a maximum amount of $76 million of General Obligation bonds (the "Bonds") for capital improvements to the Mitchell Park, Downtown, and Rinconada (formerly Main) libraries and to construct the Mitchell Park Community Center. The City successfully sold the Bonds in two series to provide $76 million in funds for the design and construction costs. Both Standard and Poor's and Moody's awarded their highest credit ratings, Triple A, to both series of Bonds which was affirmed by Standard and Poor’s in May 2022 and Moody’s in November 2022. On March 1, 2016, Council approved the decommissioning of the Library Bond Oversight Committee and accepted a financial report showing approximately $3.0 million in project savings (CMR: 6632)1. In addition, bond premium of $3.1 million could be used to redeem and/or defease 1 City Council, March 21, 2016, CMR 6632: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes- reports/reports/city-manager-reports-cmrs/year-archive/2016/6632-mini-packet.pdf Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 1  Packet Pg. 47 of 285  bonds. On June 6, 2016, Council authorized the use of $6.1 million of the Series 2010A & 2013A General Obligation (Measure N) Bonds to defease and/or retire a portion of outstanding bonds and to pay associated redemption costs (CMR: 6993)2. To maximize savings to property owners the longest bonds were paid off; total savings of $11 million were realized which includes $4.9 million in interest savings over time. Of the $11 million, $5.4 million will be saved through FY 2040 while $5.6 million will be saved from FY 2041 through FY 2044. 3. The Series 2010A was refinanced as a tax-exempt bonds and Series 2013A was partially refinanced as taxable bonds. The tax reform bill passed by Congress and signed into law on December 22, 2017 prohibits the issuance of tax-exempt advance refunding bonds during the (ten-year) call protection period. The call protection period has passed on the Series 2010A Bonds, but it has not passed for the Series 2013A Bonds. The portions of the Series 2013A bonds or $2.1 million in principal, that had realized savings were refinance. In total, a net present value savings of $4.5 million or 10.6 percent was realized. The cash savings is $6.4 million and average annual debt service savings over 18 years is $356 thousand. There are three General Obligation Bonds outstanding, the portion of the tax-exempt Series 2013A bonds that were not refinanced, the tax-exempt Series 2022A bonds that refinanced the Series 2010A bonds, and the taxable Series 2022B bonds that partially refinanced the Series 2013A bonds. Standard and Poor's affirmed their highest credit ratings, Triple A, to both the issuer or City of Palo Alto’s General Fund credit rating and the long-term rating on the City’s General Obligation Bonds outstanding in May 2022. ANALYSIS 2 City Council, June 6, 2016, CMR 6993: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes- reports/reports/city-manager-reports-cmrs/year-archive/2016/6993.pdf 3 City Council, May 2, 2022, CMR 13438: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes- reports/agendas-minutes/city-council-agendas-minutes/2022/20220502/20220502pccsmamended-linked.pdf Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 2  Packet Pg. 48 of 285  payments due to the lower interest rate realized due to the June 2022 refinancing. In addition, the rise in AV during FY 2024, due to property sales and new construction, resulted in excess collections which further reduced the FY 2024 annual assessment. FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 3  Packet Pg. 49 of 285  Attachment A  Not Yet Approved  1      Resolution No.     Resolution of the Council of the City of Palo Alto Establishing Fiscal Year  2024 Property Tax Levy of $8.07 Per $100,000 of Secured and $8.16 Per  $100,000 of Unsecured Assessed Valuations for the City’s General  Obligation Bond Indebtedness   (Measure N Library Projects)      R E C I T A L S    A. At the City of Palo Alto’s (“City”) general election held on November 4, 2008,  more than two‐thirds of voters approved Measure N, authorizing the issuance of general  obligation bonds in the amount not to exceed $76,000,000 (the “Authorization”) to fund  construction of a new Mitchell Park Library and Community center and renovation and  improvements to Downtown and Main libraries.    B. Pursuant to the Authorization, the City issued two series (Series 2010A and  2013A) of general obligation bonds in June 2010 and June 2013 that yielded $75.8 million  for project needs. In June 2022, the Series 2010A was refinanced with a tax‐exempt Series  2022A and the Series 2013A was partially refinanced with a taxable Series 2022B. As a  result, there are three general obligation bonds series outstanding, the Series 2013A  portion that wasn’t refinanced and the refinanced Series 2022A and 2022B bonds.    C. The City is obligated to levy ad valorem taxes on all property within the City  subject to taxation by the City, without limitation on rate or amount (except with respect  to certain personal property which is taxed at limited rates), for the payment of the debt  service on the Bonds.    D. The City is obligated to direct the County of Santa Clara to collect such ad  valorem taxes in such amounts and at such times as is necessary to ensure the timely  payment of debt service on the Bonds.    E. The amount of the annual ad valorem tax levied by the City to repay the  Bonds is determined by the relationship between the assessed valuation of taxable  property in the City and the amount of debt service due on the bonds.    The Council of the City of Palo Alto RESOLVES as follows:    SECTION 1. Pursuant to the Authorization, an ad valorem property tax is hereby  established to be levied on all land and improvements in the City of Palo Alto during Fiscal  Year 2024 in the amount of $0.00807 per $100 in assessed value for the secured and  utility tax roll and $0.00816 per $100 in assessed value for the unsecured tax roll based  Item 7 Attachment A - Resolution Establishing FY 2023-24 Property Tax Levy        Item 7: Staff Report Pg. 4  Packet Pg. 50 of 285  Attachment A  Not Yet Approved  2      on the calculations set forth in the attached Exhibit "A".    SECTION 2. The City’s Director of Administrative Services shall cause a certified  copy of this Resolution to be delivered to the Auditor of the County of Santa Clara for entry  in the assessment book of the respective sums in dollars and cents, to be paid as  established by this Resolution.    SECTION 3. The Council finds that this is not a project under the California  Environmental Quality Act and, therefore, no environmental impact assessment is  necessary.    INTRODUCED AND PASSED:    AYES:    NOES:    ABSENT:    ABSTENTIONS:      ATTEST:        City Clerk Mayor    APPROVED AS TO FORM: APPROVED:          Assistant City Attorney City Manager          Director of Administrative Services  Item 7 Attachment A - Resolution Establishing FY 2023-24 Property Tax Levy        Item 7: Staff Report Pg. 5  Packet Pg. 51 of 285  A) Assessed Valuations (AV 1 ) 2023-24 Taxable Secured Assessed Valuation (AV) 47,091,331,443$ 2 ) 2023-24 Taxable Unsecured A 2,331,457,64$ 3 ) Less: Estimated Delinquenc 0.00% -$ 4 ) Net Taxable Unsecured AV 2,331,457,644$ 5 ) Total Assessed Valuation (AV)49,422,789,087$ B) Tax Levy Requiremen 5 ) 2024 Calendar Year Debt Service Payments 2013 (Tax-Exempt) GO Bonds - February 1,2024 224,550.00$ 2013 (Tax-Exempt) GO Bonds - August 1, 2024 749,550.00 974,100.00 6 ) 2022A (Tax-Exempt) GO Bonds - February 1,2024 833,250.00$ 7 ) 2022A (Tax-Exempt) GO Bonds - August 1, 2024 2,213,250.00 3,046,500.00 8 ) 2022B (Taxable) GO Bonds - February 1,2024 42,200.00$ 9 ) 2022B (Taxable) GO Bonds - August 1, 2024 42,200.00 84,400.00 10 ) Total Calendar Year 2024 Debt Service Payments 4,105,000.00 11 ) Excess Funds on Hand Applied Toward Debt Service (125,000.00) 12 ) Sub-total 3,980,000.00 13 ) Santa Clara County Administration Fee (0.25% of Principal & Interest) 9,950.00 14 )Total 2023-24 Annual Debt Service Requirement 3,989,950.00 ecure an nsecure ax ate 15 )2023-24 Unsecured Tax Rate per $100 of Unsecured AV (Prior Year's Secured Tax Rate) 0.00816$ 16 )2023-24 Unsecured Tax Rate per $100,000 of Unsecured AV 8.16$ 17 ) 2023-24 Estimated Revenue from Unsecured AV (line 4 divide by 100 times by line 12) 190,246.94$ 18 ) 2023-24 Estimated Revenue from Secured AV (line 11 minus line 13) 3,799,703.06 19 ) Total 2023-24 Annual Debt Service Requirement 3,989,950.00$ 20 )2023-24 Secured Tax Rate per $100 of Secured AV (line 14 divided by line 1*100) 0.00807$ 21 )2023-24 Secured Tax Rate per $100,000 of Secured AV (line 14 divided by line 1 times 100,000) 8.07$ Exhibit City of Palo Alto General Obligation (GO) Bonds, Election of 2008, Series 2013, 2022A and 2022B Tax Rate Calculation Based on 2023-24 Assessed Values Item 7 Attachment B - Exhibit A General Obligation Bonds, Election of 2008, Series 2013, 2022A, & 2022B Tax Rate Calculation Based on 2023-24 AV        Item 7: Staff Report Pg. 6  Packet Pg. 52 of 285  1 8 6 7 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Planning and Development Services Meeting Date: August 7, 2023 Report #:2303-1122 TITLE Approval of Contract Number C23187501 With Palo Alto Housing Corp (PAHC) Housing Services, LLC for a Not-to Exceed Amount of $356,556 to Provide Administration and Consulting Services for the City’s Below Market Rate Housing Program for a Term of Two-years through June 2025 and Approve an FY 2024 Budget Amendment in the Residential Housing In-Lieu Fund. CEQA Action: Agreements are not subject to CEQA. RECOMMENDATION Staff recommends that the City Council: 1. Approve and authorize the City Manager or their designee to execute Contract No. C23187501 with PAHC Housing Services, LLC for a not-to exceed of $356,556 to provide administration and consulting services for the City’s Below Market Rate Housing Program for a term of two-years through June 2025; and 2. Amend the Fiscal Year 2024 Budget Appropriation in the Residential Housing In-Lieu Fund (requires a supermajority, 2/3 approval) by: a. Increasing the Planning and Development Services contract services appropriation in the amount of $33,278; and b. Decreasing the Ending Fund Balance in the amount of $33,278. EXECUTIVE SUMMARY The City of Palo Alto released a Request for Proposals (RFP) for administration of the City’s Below Market Rate (BMR) housing program in February 2023. A proposal from one qualified bidder, PAHC Housing Services, LLC performing business as Alta Housing (“Alta”) formerly known as Palo Alto Housing Corporation was received. Staff recommends the City Council enter a two-year contract with Alta Housing for $356,556. BACKGROUND Palo Alto adopted one of the nation's first inclusionary zoning policies. It required that all residential development include ten percent of the units as BMR units. In 1972, the policy Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 1  Packet Pg. 53 of 285  1 8 6 7 required a mix of cost and type of housing in residential planned unit developments. In 1973, the City Council expanded the policy to all new residential developments. In 1974, anticipating the sale of BMR units in several developments, the City contracted with Alta to administer the City's BMR Program, which includes managing the re-sale of BMR ownership units and occupancy of BMR rental units. Since the inception of the program in 1974, the BMR administration has been funded by the Residential Housing Fund. •Administering the sale and re-sale of new and existing BMR owner units; •Maintaining the home purchase waiting list; •Monitoring occupancy of BMR ownership units; •Conducting annual income certifications of BMR rental units; and •Addressing special issues related to the program. ANALYSIS Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 2  Packet Pg. 54 of 285  1 8 6 7 seller, lender, and escrow; and explaining the requirements of the BMR deed restrictions. Alta has maintained a database of all units and kept statistics on the number and characteristics of the households served by the program. POLICY IMPLICATIONS FISCAL/RESOURCE IMPACT Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 3  Packet Pg. 55 of 285  1 8 6 7 The Fiscal Year 2024 Adopted Budget, includes $145,000 for this service. At the time of budget development, the request for proposals was underway and therefore, the total cost of services was not included in the budget process. The Alta Housing proposal has a figure of $178,278 per year for a two-year total of $356,556. For reference, the prior contract for BMR administration was $156,117 for FY 2022 and $160,019 for FY 2023 for a total of $316,136. The proposed contract represents a 12.8% increase for the total contract for services through FY 2025. This increase can be partially tied to increased staff time needed for BMR sales that have entered into probate and the general trend of increased costs. STAKEHOLDER ENGAGEMENT Table 1: Summary of Request for Proposal Proposal Description Proposed Length of Project Number of Vendors Notified Number of Proposal Packages Downloaded Total Days to Respond to Proposal Pre-Proposal Meeting Pre-Proposal Meeting Date Number of Proposals Received Proposal Price Range Public Link to Solicitation ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 4  Packet Pg. 56 of 285  Professional Services Rev. Dec.15, 2020 Page 1 of 22 CITY OF PALO ALTO CONTRACT NO. C23187501 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PALO ALTO AND PAHC HOUSING SERVICES, LLC This Agreement for Professional Services (this “Agreement”) is entered into as of the 19th day of May, 2023 (the “Effective Date”), by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and PAHC Housing Services, LLC, a California Non-Profit “” RECITALS qualified firm to provide administrative services for the City’s “Project”) and desires to engage a consultant to “Services” entitled “SCOPE OF SERVICES” SECTION 1. SCOPE OF SERVICES. DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 5  Packet Pg. 57 of 285  Professional Services Rev. Dec.15, 2020 Page 2 of 22 CITY, as needed, with a Task Order assigned and approved by CITY’s Project Manager, as identified in Section 13 (Project Management). Each Task Order shall be in substantially the same form as Exhibit A-1 entitled “PROFESSIONAL SERVICES TASK ORDER”. Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement. Compensation for on-call Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates set forth in Exhibit C-1, or a negotiated lump sum. To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY’s Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter-signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total compensation due to CONSULTANT for all Task Orders issued under this Agreement shall not exceed the amount of compensation set forth in Section 4. CONSULTANT shall only be compensated for on-call Services performed under an authorized Task Order and only up to the maximum compensation amount set forth in Section 4. Performance of and payment for any on-call Services are subject to all requirements and restrictions in this Agreement. SECTION 2. TERM. The term of this Agreement shall be from the date of its full execution through June 30, 2025 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement. SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of Services under this Agreement. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit B, entitled “SCHEDULE OF PERFORMANCE”. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the CONSULTANT. CITY’s agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT. SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed Three Hundred Fifty- Six Thousand, Five Hundred Fifty-Six Dollars and Ten Cents ($356,556.10). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly invoices to the CITY describing the Services performed and the applicable charges (including, if applicable, an identification of personnel who performed the Services, hours worked, hourly rates, and reimbursable expenses), based upon Exhibit C or, as applicable, CONSULTANT’s schedule of rates set forth in Exhibit C-1. If applicable, the invoice shall also describe the percentage of DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 6  Packet Pg. 58 of 285  Professional Services Rev. Dec.15, 2020 Page 3 of 22 completion of each task. The information in CONSULTANT’s invoices shall be subject to verification by CITY. CONSULTANT shall send all invoices to CITY’s Project Manager at the address specified in Section 13 (Project Management) below. CITY will generally process and pay invoices within thirty (30) days of receipt of an acceptable invoice. SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All Services shall be performed by CONSULTANT or under CONSULTANT’s supervision. CONSULTANT represents that it, its employees and subcontractors, if any, possess the professional and technical personnel necessary to perform the Services required by this Agreement and that the personnel have sufficient skill and experience to perform the Services assigned to them. CONSULTANT represents that it, its employees and subcontractors, if any, have and shall maintain during the term of this Agreement all licenses, permits, qualifications, insurance and approvals of whatever nature that are legally required to perform the Services. All Services to be furnished by CONSULTANT under this Agreement shall meet the professional standard and quality that prevail among professionals in the same discipline and of similar knowledge and skill engaged in related work throughout California under the same or similar circumstances. SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner the Project or the performance of the Services or those engaged to perform Services under this Agreement, as amended from time to time. CONSULTANT shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the Services. SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs, including, but not limited to, increases in the cost of Services, arising from or caused by CONSULTANT’s errors and omissions, including, but not limited to, the costs of corrections such errors and omissions, any change order markup costs, or costs arising from delay caused by the errors and omissions or unreasonable delay in correcting the errors and omissions. SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works project, CONSULTANT shall submit estimates of probable construction costs at each phase of design submittal. If the total estimated construction cost at any submittal exceeds the CITY’s stated construction budget by ten percent (10%) or more, CONSULTANT shall make recommendations to CITY for aligning the Project design with the budget, incorporate CITY approved recommendations, and revise the design to meet the Project budget, at no additional cost to CITY. SECTION 10. INDEPENDENT CONTRACTOR. CONSULTANT acknowledges and agrees that CONSULTANT and any agent or employee of CONSULTANT will act as and shall be deemed at all times to be an independent contractor and shall be wholly responsible for the manner in which CONSULTANT performs the Services requested by CITY under this Agreement. CONSULTANT and any agent or employee of CONSULTANT will not have employee status with CITY, nor be entitled to participate in any plans, arrangements, or distributions by CITY pertaining to or in connection with any retirement, health or other benefits that CITY may offer its employees. CONSULTANT will be responsible for all obligations and payments, whether imposed by federal, state or local law, including, but not limited to, FICA, income tax DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 7  Packet Pg. 59 of 285  Professional Services Rev. Dec.15, 2020 Page 4 of 22 withholdings, workers’ compensation, unemployment compensation, insurance, and other similar responsibilities related to CONSULTANT’s performance of the Services, or any agent or employee of CONSULTANT providing same. Nothing in this Agreement shall be construed as creating an employment or agency relationship between CITY and CONSULTANT or any agent or employee of CONSULTANT. Any terms in this Agreement referring to direction from CITY shall be construed as providing for direction as to policy and the result of CONSULTANT’s provision of the Services only, and not as to the means by which such a result is obtained. SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or transfer any interest in this Agreement nor the performance of any of CONSULTANT’s obligations hereunder without the prior written approval of the City Manager. Any purported assignment made without the prior written approval of the City Manager will be void and without effect. Subject to the foregoing, the covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators and assignees of the parties. SECTION 12. SUBCONTRACTING. Option A: No Subcontractor: CONSULTANT shall not subcontract any portion of the Services to be performed under this Agreement without the prior written authorization of the City Manager or designee. In the event CONSULTANT does subcontract any portion of the work to be performed under this Agreement, CONSULTANT shall be fully responsible for all acts and omissions of subcontractors. Option B: Subcontracts Authorized: Notwithstanding Section 11 (Assignment) above, CITY agrees that subcontractors may be used to complete the Services. The subcontractors authorized by CITY to perform work on this Project are: CONSULTANT shall be responsible for directing the work of any subcontractors and for any compensation due to subcontractors. CITY assumes no responsibility whatsoever concerning compensation of subcontractors. CONSULTANT shall be fully responsible to CITY for all acts and omissions of subcontractors. CONSULTANT shall change or add subcontractors only with the prior written approval of the City Manager or designee. SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign Sheryl Klein as the CONSULTANT’s Project Manager to have supervisory responsibility for the performance, progress, and execution of the Services and represent CONSULTANT during the day -to-day performance of the Services. If circumstances cause the substitution of the CONSULTANT’s Project Manager or any other of CONSULTANT’s key personnel for any reason, the appointment of a substitute Project Manager and the assignment of any key new or replacement personnel will be subject to the prior written approval of the CITY’s Project Manager. CONSULTANT, at CITY’s request, shall promptly remove CONSULTANT personnel who CITY finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property. CITY’s Project Manager is Tim Wong, Planning and Development Department, Long Range DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 8  Packet Pg. 60 of 285  Professional Services Rev. Dec.15, 2020 Page 5 of 22 Planning Division, 350 Hamilton Avenue, Palo Alto, CA, 94301, Telephone: 650-329-2493 . CITY’s Project Manager will be CONSULTANT’s point of contact with respect to performance, progress and execution of the Services. CITY may designate an alternate Project Manager from time to time. SECTION 14. OWNERSHIP OF MATERIALS. All work product, including without limitation, all writings, drawings, studies, sketches, photographs, plans, reports, specifications, Non-proprietary computations and models, recordings, data, documents, and other materials and copyright interests SECTION 15. AUDITS. ’ SECTION 16. INDEMNITY. CITY, its Council members, officers, employees and agents (each an “Indemnified Party”) from ’s fees, experts fees, court costs and disbursements (“Claims”) acceptance of CONSULTANT’s DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 9  Packet Pg. 61 of 285  Professional Services Rev. Dec.15, 2020 Page 6 of 22 SECTION 17. WAIVERS. No waiver of a condition or nonperformance of an obligation under this Agreement is effective unless it is in writing in accordance with Section 29.4 of this Agreement. No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted shall apply solely to the specific instance expressly stated. No single or partial exercise of any right or remedy will preclude any other or further exercise of any right or remedy. SECTION 18. INSURANCE. 18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit D, entitled “INSURANCE REQUIREMENTS”. CONSULTANT and its contractors, if any, shall obtain a policy endorsement naming CITY as an additional insured under any general liability or automobile policy or policies. 18.2. All insurance coverage required hereunder shall be provided through carriers with AM Best’s Key Rating Guide ratings of A-:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming CITY as an additional insured under such policies as required above. 18.3. Certificates evidencing such insurance shall be filed with CITY concurrently with the execution of this Agreement. The certificates will be subject to the approval of CITY’s Risk Manager and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Purchasing Manager thirty (30) days’ prior written notice of the cancellation or modification. If the insurer cancels or modifies the insurance and provides less than thirty (30) days’ notice to CONSULTANT, CONSULTANT shall provide the Purchasing Manager written notice of the cancellation or modification within two (2) business days of the CONSULTANT’s receipt of such notice. CONSULTANT shall be responsible for ensuring that current certificates evidencing the insurance are provided to CITY’s Chief Procurement Officer during the entire term of this Agreement. 18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT’s liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including such damage, injury, or loss arising after the Agreement is terminated or the term has expired. SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES. 19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. If CONSULTANT fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided under this Agreement DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 10  Packet Pg. 62 of 285  Professional Services Rev. Dec.15, 2020 Page 7 of 22 or at law, the City Manager may terminate this Agreement sooner upon written notice of termination. Upon receipt of any notice of suspension or termination, CONSULTANT will discontinue its performance of the Services on the effective date in the notice of suspension or termination. 19.2. In event of suspension or termination, CONSULTANT will deliver to the City Manager on or before the effective date in the notice of suspension or termination, any and all work product, as detailed in Section 14 (Ownership of Materials), whether or not completed, prepared by CONSULTANT or its contractors, if any, in the performance of this Agreement. Such work product is the property of CITY, as detailed in Section 14 (Ownership of Materials). 19.3. In event of suspension or termination, CONSULTANT will be paid for the Services rendered and work products delivered to CITY in accordance with the Scope of Services up to the effective date in the notice of suspension or termination; provided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT’s Services provided in material conformity with this Agreement as such determination is made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 17, 19.2, 19.3, 19.4, 20, 25, 27, 28, 29 and 30. 19.4. No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement, unless made in accordance with Section 17 (Waivers). SECTION 20. NOTICES. All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: To CITY: Office of the City Clerk City of Palo Alto Post Office Box 10250 Palo Alto, CA 94303 With a copy to the Purchasing Manager To CONSULTANT: Attention of the Project Manager at the address of CONSULTANT recited on the first page of this Agreement. CONSULTANT shall provide written notice to CITY of any change of address. SECTION 21. CONFLICT OF INTEREST. 21.1. In executing this Agreement, CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services. DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 11  Packet Pg. 63 of 285  Professional Services Rev. Dec.15, 2020 Page 8 of 22 21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subcontractors or other persons or parties having such an interest. CONSULTANT certifies that no person who has or will have any financial interest under this Agreement is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California, as amended from time to time. CONSULTANT agrees to notify CITY if any conflict arises. 21.3. If the CONSULTANT meets the definition of a “Consultant” as defined by the Regulations of the Fair Political Practices Commission, CONSULTANT will file the appropriate financial disclosure documents required by the Palo Alto Municipal Code and the Political Reform Act of 1974, as amended from time to time. SECTION 22. NONDISCRIMINATION; COMPLIANCE WITH ADA. 22.1. As set forth in Palo Alto Municipal Code Section 2.30.510, as amended from time to time, CONSULTANT certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to that person’s race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. CONSULTANT acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. 22.2. CONSULTANT understands and agrees that pursuant to the Americans Disabilities Act (“ADA”), programs, services and other activities provided by a public entity to the public, whether directly or through a contractor or subcontractor, are required to be accessible to the disabled public. CONSULTANT will provide the Services specified in this Agreement in a manner that complies with the ADA and any other applicable federal, state and local disability rights laws and regulations, as amended from time to time. CONSULTANT will not discriminate against persons with disabilities in the provision of services, benefits or activities provided under this Agreement. SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY’s Environmentally Preferred Purchasing policies which are available at CITY’s Purchasing Department, hereby incorporated by reference and as amended from time to time. CONSULTANT shall comply with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste Program. Zero Waste best practices include, first, minimizing and reducing waste; second, reusing waste; and, third, recycling or composting waste. In particular, CONSULTANT shall comply with the following Zero Waste requirements: (a) All printed materials provided by CONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double-sided and printed on a minimum of 30% or greater post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post-consumer material and printed with vegetable-based inks. DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 12  Packet Pg. 64 of 285  Professional Services Rev. Dec.15, 2020 Page 9 of 22 (b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Department’s office. (c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY, for reuse or recycling. CONSULTANT shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed. SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE. CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code Section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code Section 4.62.060. SECTION 25. NON-APPROPRIATION. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code, as amended from time to time. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This Section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement. SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS. 26.1. This Project is not subject to prevailing wages and related requirements. CONSULTANT is not required to pay prevailing wages and meet related requirements under the California Labor Code and California Code of Regulations in the performance and implementation of the Project if the contract: (1) is not a public works contract; (2) is for a public works construction project of $25,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j); or (3) is for a public works alteration, demolition, repair, or maintenance project of $15,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j). SECTION 27. CLAIMS PROCEDURE FOR “9204 PUBLIC WORKS PROJECTS”. For purposes of this Section 27, a “9204 Public Works Project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (Cal. Pub. Cont. Code § 9204.) Per California Public Contract Code Section 9204, for Public Works Projects, certain claims procedures shall apply, as set forth in Exhibit F, entitled “Claims for Public Contract Code Section 9204 Public Works Projects”. DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 13  Packet Pg. 65 of 285  Professional Services Rev. Dec.15, 2020 Page 10 of 22 This Project is not a 9204 Public Works Project. SECTION 28. CONFIDENTIAL INFORMATION. 28.1. In the performance of this Agreement, CONSULTANT may have access to CITY’s Confidential Information (defined below). CONSULTANT will hold Confidential Information in strict confidence, not disclose it to any third party, and will use it only for the performance of its obligations to CITY under this Agreement and for no other purpose. CONSULTANT will maintain reasonable and appropriate administrative, technical and physical safeguards to ensure the security, confidentiality and integrity of the Confidential Information. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to its employees, agents and subcontractors, if any, to the extent they have a need to know in order to perform CONSULTANT’s obligations to CITY under this Agreement and for no other purpose, provided that the CONSULTANT informs them of, and requires them to follow, the confidentiality and security obligations of this Agreement. 28.2. “Confidential Information” means all data, information (including without limitation “Personal Information” about a California resident as defined in Civil Code Section 1798 et seq., as amended from time to time) and materials, in any form or media, tangible or intangible, provided or otherwise made available to CONSULTANT by CITY, directly or indirectly, pursuant to this Agreement. Confidential Information excludes information that CONSULTANT can show by appropriate documentation: (i) was publicly known at the time it was provided or has subsequently become publicly known other than by a breach of this Agreement; (ii) was rightfully in CONSULTANT’s possession free of any obligation of confidence prior to receipt of Confidential Information; (iii) is rightfully obtained by CONSULTANT from a third party without breach of any confidentiality obligation; (iv) is independently developed by employees of CONSULTANT without any use of or access to the Confidential Information; or (v) CONSULTANT has written consent to disclose signed by an authorized representative of CITY. 28.3. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to the extent required by order of a court of competent jurisdiction or governmental body, provided that CONSULTANT will notify CITY in writing of such order immediately upon receipt and prior to any such disclosure (unless CONSULTANT is prohibited by law from doing so), to give CITY an opportunity to oppose or otherwise respond to such order. 28.4. CONSULTANT will notify City promptly upon learning of any breach in the security of its systems or unauthorized disclosure of, or access to, Confidential Information in its possession or control, and if such Confidential Information consists of Personal Information, CONSULTANT will provide information to CITY sufficient to meet the notice requirements of Civil Code Section 1798 et seq., as applicable, as amended from time to time. 28.5. Prior to or upon termination or expiration of this Agreement, CONSULTANT will honor any request from the CITY to return or securely destroy all copies of Confidential Information. All Confidential Information is and will remain the property of the CITY and nothing contained in this Agreement grants or confers any rights to such Confidential Information on CONSULTANT. DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 14  Packet Pg. 66 of 285  Professional Services Rev. Dec.15, 2020 Page 11 of 22 28.6. If selected in Section 30 (Exhibits), this Agreement is also subject to the terms and conditions of the Information Privacy Policy and Cybersecurity Terms and Conditions. SECTION 29. MISCELLANEOUS PROVISIONS. 29.1. This Agreement will be governed by California law, without regard to its conflict of law provisions. 29.2. In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Santa Clara, State of California. 29.3. The prevailing party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys’ fees expended in connection with that action. The prevailing party shall be entitled to recover an amount equal to the fair market value of legal services provided by attorneys employed by it as well as any attorneys’ fees paid to third parties. 29.4. This Agreement, including all exhibits, constitutes the entire and integrated agreement between the parties with respect to the subject matter of this Agreement, and supersedes all prior agreements, negotiations, representations, statements and undertakings, either oral or written. This Agreement may be amended only by a written instrument, which is signed by the authorized representatives of the parties and approved as required under Palo Alto Municipal Code, as amended from time to time. 29.5. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the unaffected provisions of this Agreement will remain in full force and effect. 29.6. In the event of a conflict between the terms of this Agreement and the exhibits hereto (per Section 30) or CONSULTANT’s proposal (if any), the Agreement shall control. In the event of a conflict between the exhibits hereto and CONSULTANT’s proposal (if any), the exhibits shall control. 29.7. The provisions of all checked boxes in this Agreement shall apply to this Agreement; the provisions of any unchecked boxes shall not apply to this Agreement. 29.8. All section headings contained in this Agreement are for convenience and reference only and are not intended to define or limit the scope of any provision of this Agreement. 29.9. This Agreement may be signed in multiple counterparts, which, when executed by the authorized representatives of the parties, shall together constitute a single binding agreement. SECTION 30. EXHIBITS. Each of the following exhibits, if the check box for such exhibit is selected below, is hereby attached and incorporated into this Agreement by reference as though fully set forth herein: DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 15  Packet Pg. 67 of 285  Professional Services Rev. Dec.15, 2020 Page 12 of 22 EXHIBIT A: SCOPE OF SERVICES EXHIBIT A-1 PROFESSIONAL SERVICES TASK ORDER EXHIBIT B: SCHEDULE OF PERFORMANCE EXHIBIT C: COMPENSATION EXHIBIT C-1: SCHEDULE OF RATES EXHIBIT D: INSURANCE REQUIREMENTS EXHIBIT E: DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS EXHIBIT F: CLAIMS FOR PUBLIC CONTRACT CODE SECTION 9204 PUBLIC WORKS PROJECTS EXHIBIT G: INFORMATION PRIVACY POLICY EXHIBIT H: CYBERSECURITY TERMS AND CONDITIONS THIS AGREEMENT IS NOT COMPLETE UNLESS ALL SELECTED EXHIBITS ARE ATTACHED. DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 16  Packet Pg. 68 of 285  Professional Services Rev. Dec.15, 2020 Page 13 of 22 CONTRACT No. C23187501 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement as of the date first above written. ____________________________ City Manager APPROVED AS TO FORM: __________________________ City Attorney or designee PAHC HOUSING SERVICES, LLC By: Name: Title: By: Name: Title: DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E M. Garcia CFO President & CEO Randy Tsuda Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 17  Packet Pg. 69 of 285  Professional Services Rev. Dec.15, 2020 Page 14 of 22 EXHIBIT A SCOPE OF SERVICES CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”. CONSULTANT shall provide professional services for the City’s Below Market Rate (BMR) housing program in compliance with policy, guidelines, applicable deed restrictions, BMR Program Procedures Manual and in a manner which increases affordable housing opportunities for low- and moderate-income households. The CONSULTANT shall manage program outreach, ownership, rental, and the Stanford West BMR unit programs within the policy framework set forth by the City and act with independent judgement to ensure deliverables are met in accordance with the terms of this exhibit. TASK 1 - PROGRAM OUTREACH: CONSULTANT shall handle all questions and comments through CONSULTANT’S office. CONSULTANT’S BMR assistant and Program Administrator are to be available to take phone calls, e-mails, and walk-ins Monday through Friday from 8:00 a.m. to 5:00 p.m. CONSULTANT shall do program marketing and outreach via CONSULTANT’S search-engine optimized program information on CONSULTANT’S website, posting flyers at local community centers, libraries, and affordable housing communities as well as to other local affordable housing providers to spread the word about the programs offered by the CONSULTANT. TASK 2 - OWNERSHIP PROGRAM: 1. Maintain all applicant information and perform an annual update to ensure applicants are still interested and/or qualified for the BMR program and to assist in managing the size of the waiting list. 2. Provide a list of primary lender contacts, serve as an intermediary between the buyer and lender to make sure the buyer understands all costs and details associated with the loan and if needed, point the buyer towards other subordinate loans to assist with the purchase. CONSULTANT shall also actively look to add new lenders to the BMR lender list. 3. Use the most current version of the California Association of Realtors (CAR) purchase forms for use of each BMR sale. CONSULTANT shall coordinate the review, explanation, and signing of the Purchase Agreement. CONSULTANT shall coordinate with the escrow company to send over all signed documents and escrow instructions. CONSULTANT shall assist in holding open houses and ordering necessary inspections. CONSULTANT shall stay in contact with escrow officer throughout the escrow period to ensure the sale closes on time. Copies of all closing documents to be sent to the CONSULTANT’S office after closing and filed in the respective BMR owner’s file. 4. Committing to promoting longevity of the BMR housing inventory shall make every effort to ensure BMR owners’ compliance by maintaining consistent contact with relevant HOA’s and to investigate every complaint and/or concern received regarding a BMR owner potentially being in violation of the Deed Restrictions, e.g., renting out a portion of or their entire home. 5. Troubleshoot homeownership problems that arise with BMR owners that may endanger the BMR Purchase stock. CONSULTANT shall have an open-door policy to encourage BMR owners and renters to seek assistance on any situation which may jeopardize their home. CONSULTANT shall reach out to Alta Housing Resident Services Department for referrals and/or resources to assist owners with various services. DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 18  Packet Pg. 70 of 285  Professional Services Rev. Dec.15, 2020 Page 15 of 22 6. Work with a local HUD approved housing agency to provide a bi-annual workshop in Palo Alto, covering topics ranging from program eligibility requirements to loan financing. The workshop is offered at no charge to attendees. A prospective buyer must have attended a workshop to be eligible to purchase a BMR home. CONSULTANT shall be present at every seminar to meet applicants and to answer program questions. 7. Mail a letter out annually to each BMR owner requiring copies of documentation verifying primary owner-occupancy. Documentation includes utility bills, pay stubs, tax returns and property tax bills. 8. Work closely with the CITY to formalize a screening and eligibility process whereby BMR owners facing financial hardship due to unforeseen special assessments could get assistance from the CITY. CONSULTANT shall interview the BMR owner, obtain all relevant income vs. expense documents to prove hardship and either refers the BMR owner to the CITY for approval or denial of the request based on written criteria. 9. Work closely with CITY to assist with creation of and assessment of new BMR Agreements for upcoming housing developments. CONSULTANT shall be involved prior to Regulatory/Development Agreements are signed, CONSULTANT shall review and provide feedback on the language to ensure the Agreements are understandable from the perspective of implementation. 10. Assist the CITY in the growth of the BMR Purchase program by acquisition and rehabilitation of BMR units and properties. 11. Coordinate with CITY staff in the implementation of any BMR Ordinance revisions. 12. Provide advice, consultation, and assistance to CITY staff in negotiations of BMR agreements for new housing developments. 13. Coordinate the process of evaluation, negotiation and financing related to the acquisition and rehabilitation, if necessary, of off-site units or properties contributed under the BMR program. 14. Maintain records and statistics as required by CITY, specifically; a. Annual statistics about the BMR ownership and rental units and the households served; and a. A permanent database and record of all ownership units placed in the program and statistics about current BMR owners, and all households served over the life of the program, including maintenance of files on each BMR owner unit and retention of copies of the actual recorded deed restrictions for the ownership units; and a. Contact information for current BMR owners with mailing labels and, when available, telephone numbers and e-mail addresses. 15. Conduct bi-annual workshops for BMR owners about estate planning. The workshops will include information about what is a living trust, the potential benefits, and the process of putting their residence in a living trust. TASK 3 - RENTAL PROGRAM: 1. Work closely with applicants who are next in line for BMR rental units, not including Stanford West Apartments, to answer questions about the property and help gather all necessary documentation for income verification. Applications are approved once all verifications and background checks have been received, income and asset calculations are complete, and a determination is made regarding a household’s eligibility. Applicants who do not meet the eligibility criteria are sent denial letters with an option to appeal within 14 days. 2. Send out notices to all BMR tenants approximately 90 days in advance of the effective date, schedules re-certification interviews, obtains relevant income and asset documents, completes income calculations, and determines continued eligibility by the process described above. Tenants DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 19  Packet Pg. 71 of 285  Professional Services Rev. Dec.15, 2020 Page 16 of 22 who are deemed over income are notified that they have 90 days to either move out of the unit or start paying market rate rent. CONSULTANT shall notify site managers of the results of the tenant recertification immediately following the completion of the calculations. 3. Review and approve all new BMR rental move-in files prior to occupation of a BMR unit. Annually monitor all BMR rental units to ensure that all BMR rental obligations are being met at each property and that the rents do not exceed the maximum allowable for each respective unit. 4. Maintain contact with site staff and provide on-going training with property managers at BMR properties to ensure compliance with the CITYs BMR program. 5. AH staff calculates annual rent increases based on CPI and provides Developers & BMR site staff with updated move in income limits and rents based on published HCD Income limits. TASK 4 – STANFORD WEST BMR UNITS 1. Continue to provide on-going training to site managers and staff to ensure compliance with the CITYs BMR program. 2. Receive quarterly reports from site managers and reviews best practices at the site level as it relates to waitlist management and tenant selection to ensure compliance with the BMR program. 3. Perform initial certification reviews, re-certification interviews, obtain relevant income and asset documents, complete income calculations and determine continued eligibility of all BMR units to assure compliance with the BMR program. DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 20  Packet Pg. 72 of 285  Professional Services Rev. Dec.15, 2020 Page 17 of 22 DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 21  Packet Pg. 73 of 285  Professional Services Rev. Dec.15, 2020 Page 18 of 22 EXHIBIT B SCHEDULE OF PERFORMANCE CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY. TASKS SCHEDULE TASK 1 - PROGRAM OUTREACH Daily/Ongoing TASK 2 - OWNERSHIP PROGRAM Daily/Ongoing TASK 3 - RENTAL PROGRAM Daily/Ongoing TASK 4 – STANFORD WEST BMR UNITS Daily/Ongoing DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 22  Packet Pg. 74 of 285  Professional Services Rev. Dec.15, 2020 Page 19 of 22 (Version 1 - use for task-based compensation) EXHIBIT C COMPENSATION CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed budget amount for each task set forth below. CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY. TASKS Fiscal Year 2024 AMOUNT Fiscal Year 2025 AMOUNT TASK 1 - PROGRAM OUTREACH $23,532.70 $23,532.70 TASK 2 - OWNERSHIP PROGRAM $37,081.83 $37,081.83 TASK 3 - RENTAL PROGRAM $85,573.46 $85,573.46 TASK 4 – STANFORD WEST BMR UNITS $32,090.05 $32,090.05 Sub-total for Services Reimbursable Expenses Total Compensation $178,278.05 $178,278.05 Total Not to Exceed (Fiscal Years 2024 + 2025) $356,556.10 REIMBURSABLE EXPENSES CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder. Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: NONE up to the not-to-exceed amount of: $0.00. DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 23  Packet Pg. 75 of 285  Professional Services Rev. Dec.15, 2020 Page 20 of 22 EXHIBIT C-1 SCHEDULE OF RATES CONSULTANT’s schedule of rates is as follows: POSITION RATE President & CEO $300/hour Chief Financial Officer $165/hour Program Director $175/hour BMR Administrator/Manager $135/hour Accounts Payable/Staff Accountant $100/hour Program Assistant $95/hour DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 24  Packet Pg. 76 of 285  Professional Services Rev. Dec.15, 2020 Page 21 of 22 EXHIBIT D INSURANCE REQUIREMENTS CONSULTANTS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS AS SPECIFIED HEREIN. REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS EACH OCCURRENCE AGGREGATE YES YES WORKER’S COMPENSATION EMPLOYER’S LIABILITY STATUTORY STATUTORY STATUTORY STATUTORY YES GENERAL LIABILITY, INCLUDING PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL LIABILITY BODILY INJURY PROPERTY DAMAGE BODILY INJURY & PROPERTY DAMAGE COMBINED. $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES AUTOMOBILE LIABILITY, INCLUDING ALL OWNED, HIRED, NON-OWNED BODILY INJURY - EACH PERSON - EACH OCCURRENCE PROPERTY DAMAGE BODILY INJURY AND PROPERTY DAMAGE, COMBINED $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES PROFESSIONAL LIABILITY, INCLUDING, ERRORS AND OMISSIONS, MALPRACTICE (WHEN APPLICABLE), AND NEGLIGENT PERFORMANCE ALL DAMAGES $1,000,000 YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONSULTANT, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONSULTANT AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I. INSURANCE COVERAGE MUST INCLUDE: A. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONSULTANT’S AGREEMENT TO INDEMNIFY CITY. II. THE CONSULTANT MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING URL: HTTPS://WWW.PLANETBIDS.COM/PORTAL/PORTAL.CFM?COMPANYID=25569 III. ENDORSEMENT PROVISIONS WITH RESPECT TO THE INSURANCE AFFORDED TO ADDITIONAL INSUREDS: A. PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 25  Packet Pg. 77 of 285  Professional Services Rev. Dec.15, 2020 Page 22 of 22 B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION 1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO AT THE FOLLOWING URL: HTTPS://WWW.PLANETBIDS.COM/PORTAL/PORTAL.CFM?COMPANYID=25569 OR HTTP://WWW.CITYOFPALOALTO.ORG/GOV/DEPTS/ASD/PLANET_BIDS_HOW_TO.ASP DocuSign Envelope ID: A9FE9E25-2D34-4D62-9870-414B43BDB04E Item 8 Attachment A - Palo Alto Housing Corp (PAHC) Housing Services BMR Contract, C23187501        Item 8: Staff Report Pg. 26  Packet Pg. 78 of 285  2 1 3 7 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Planning and Development Services Meeting Date: August 7, 2023 Report #:2305-1406 TITLE Approve Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. for the Continued Work on the Housing Element Update, and Approval of a FY 2024 Budget Amendment in the General Fund for the Reappropriation of funds from FY 2023 to FY 2024. Environmental Review: Agreements are not subject to CEQA. RECOMMENDATION Staff recommends that Council: 1. Approve and authorize the City Manager or his designee to execute Amendment No. 1 to Contract C21181034 with Rincon Consultants, Inc. (Attachment A), amending the scope of services, increasing maximum compensation in the amount of $168,776 for a total not to exceed amount of $796,769. 2. Amend the FY 2024 Budget Appropriation for the General Fund by (2/3 approval needed): a. Increasing the contract expense appropriation in the Planning and Development Services Department by $168,776; and b. Decreasing the Budget Stabilization Reserve by $168,776. EXECUTIVE SUMMARY Staff is requesting an amendment to Contract C21181034 with Rincon Consultants, Inc. On April 12, 2021, the City Council approved a $627,993 contract with Rincon Consultants, Inc. to prepare the City’s 2023-31 Housing Element1. The proposed amendment increases the scope of work and contract capacity for additional unanticipated work. The amendment would be for additional expenses for: •Extra public and City meetings; •Responding to additional State requirements; 1 April 12, 2021 Staff Report: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes- reports/reports/city-manager-reports-cmrs/year-archive/2021/id-11928.pdf Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 1  Packet Pg. 79 of 285  2 1 3 7 •Accelerated adoption schedule; •Additional Housing Element review; and •A potential 3rd round of Housing and Community Development HCD review. The attached contract amendment identifies specific tasks, deliverables and timelines to complete the project. Funding approved in FY 2023 for this work is recommended to be reappropriated early to FY 2024 to award the contract without impacting other work planned for FY 2024. BACKGROUND Since 1969, the State has required all local jurisdictions to adequately plan to meet the housing needs of everyone in the community. Each jurisdiction must update their Housing Element every eight years. The 5th cycle planning period of 2015-23 recently expired. The City is in the process of updating its Housing Element for the 6th cycle planning period of 2023-31. The deadline to have a compliant Housing Element was January 31, 2023. The procurement process for the initial contract began on November 30, 2020 when a request for formal proposals (RFP) was posted on PlanetBids Vendor Portal. The solicitation period was held for 24 days, with proposals due on December 23, 2020. The City received two proposals, which were evaluated by Planning and Development Services and the City Attorney’s Office. Specific focus was placed on each firm’s expertise of the housing element process, environmental review and understanding of Palo Alto specific concerns. One round of interviews was conducted and Rincon Consultants, Inc. (Rincon) was subsequently selected. On April 12, 2021, the City Council approved the original contract with Rincon Consultants, Inc. to prepare the City’s 2023-31 Housing Element2. The amount of the contract, including all sub- consultants, was set at a “not to exceed” of $627,994. Funding was provided from the City general fund and other State grants. This contract amendment was unable to be processed in FY 2023 due to negotiations with Rincon, department workload priorities, timing of contract administration and year-end citywide financial closing processes; therefore, the funding for this contract amendment needs to be reappropriated to FY 2024 in order to allow the work to continue without impacting other work planned in FY 2024. ANALYSIS With a significant number of new requirements implemented for 6th cycle Housing Elements, the preparation of the 2023-31 Housing Element has been more complex and elaborate than any 2 April 12, 2021 Staff Report: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes- reports/reports/city-manager-reports-cmrs/year-archive/2021/id-11928.pdf Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 2  Packet Pg. 80 of 285  2 1 3 7 previous Housing Element. The amendment will allow for the continuity of work and expansion of scope to include the following: Extra Public and Staff Meetings Additional HCD Requirements Aggressive Adoption Schedule Additional HCD Review FISCAL/RESOURCE IMPACT Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 3  Packet Pg. 81 of 285  2 1 3 7 STAKEHOLDER ENGAGEMENT City staff have updated City Council, commissioners and the community at public meetings where the Housing Element was discussed, including the compressed timeline for completion. Approval of this contract amendment is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. The City approved an Addendum to the Comprehensive Plan Final Environmental Impact Report (2017) for the Housing Element update and associated tasks. Attachment A: Rincon Contract, C21181034 Amendment No.1 : Jonathan Lait, Planning and Development Services Director Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 4  Packet Pg. 82 of 285  Vers.: Aug. 5, 2019 Page 1 of 31 AMENDMENT NO. 1 TO CONTRACT NO. C21181034 BETWEEN THE CITY OF PALO ALTO AND RINCON CONSULTANTS, INC. This Amendment No. 1 (this “Amendment”) to Contract No. C21181034 (the “Contract” as defined below) is entered into as of June 6, 2023, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and RINCON CONSULTANTS, INC., a California corporation, located at 180 N. Ashwood Avenue, Ventura, CA 93003 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of Housing Element Update, associated rezoning actions and required California Environmental Quality Act (CEQA) review, as detailed therein. B. The Parties now wish to amend the Contract in order to increase compensation by One Hundred Sixty Eight Thousand and Seven Hundred Seventy Six Dollars ($168,776) for adding Scope of Services including Additional Services; changing total compensation value from Six Hundred Twenty Seven Thousand Nine Hundred Ninety Three Dollars ($627,993) to maximum total value of Seven Hundred Ninety Six Thousand and Seven Hundred Sixty Nine Dollars ($796,769). NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C21181034 between CONSULTANT and CITY, dated April 5, 2021. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4 “NOT TO EXCEED COMPENSATION” of the Contract is hereby amended to read as follows: “The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed Six Hundred Seventy Six Thousand and Seven Hundred Sixty Dollars ($676,760) . The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 5  Packet Pg. 83 of 285  Vers.: Aug. 5, 2019 Page 2 of 31 Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. Optional Additional Services Provision (This provision applies only if checked and a not-to-exceed compensation amount for Additional Services is allocated below under this Section 4.) In addition to the not-to-exceed compensation specified above, CITY has set aside the not-to-exceed compensation amount of One Hundred Four Thousand Six Hundred Sixty-Five Dollars ($104,665.00) as a Twenty Percent (20%) of total cost contingency for the performance of Additional Services (as defined below) in the original contract. As part of Amendment No. 1, CITY is adding Fifteen Thousand Three Hundred Forty-Three ($15,343). The total compensation for performance of the Services, Additional Services and any reimbursable expenses specified in Exhibit C, shall not exceed One Hundred Twenty Thousand and Eight Dollars ($120,008) as detailed in Exhibit C. “Additional Services” means any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit A. CITY may elect to, but is not required to, authorize Additional Services up to the maximum amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall provide Additional Services only by advanced, written authorization from CITY as detailed in this Section. Additional Services, if any, shall be authorized by CITY with a Task Order assigned and authorized by CITY’s Project Manager, as identified in Section 13 (Project Management). Each Task Order shall be in substantially the same form as Exhibit A-1, entitled “PROFESSIONAL SERVICES TASK ORDER”. Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement. Compensation for Additional Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates set forth in Exhibit C-1, or a negotiated lump sum. To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY’s Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter-signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total compensation to CONSULTANT for all Task Orders authorized under this Agreement shall not exceed the amount of compensation set forth for Additional Services in this Section 4. CONSULTANT shall only be compensated for Additional Services performed under an authorized Task Order and only up to the maximum amount of compensation set forth for Additional Services in this Section 4. Performance of and payment for any Additional Services are subject to all requirements and restrictions in this Agreement.” DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 6  Packet Pg. 84 of 285  Vers.: Aug. 5, 2019 Page 3 of 31 SECTION3. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “A” entitled “SCOPE OF SERVICES”, AMENDED, REPLACES PREVIOUS. b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCES”, AMENDED, REPLACES PREVIOUS. c. Exhibit “C” entitled “COMPENSATION”, AMENDED, REPLACES PREVIOUS. d. Exhibit “C-1” entitled “SCHEDULE OF RATES”, AMENDED, REPLACES PREVIOUS. SECTION4. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION5. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 7  Packet Pg. 85 of 285  Vers.: Aug. 5, 2019 Page 4 of 31 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or Designee (Contract over $25k) RINCON CONSULTANTS, INC. Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments:  EXHIBIT A: SCOPE OF SERVICES, AMENDMENT. NO. 1 (AMENDED, REPLACES PREVIOUS)  EXHIBIT B: SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS)  EXHIBIT C: COMPENSATION, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS)  EXHIBIT C-1: SCHEDULE OF RATES, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Richard Daulton Principal/Secretary Abe Leider Principal Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 8  Packet Pg. 86 of 285  Vers.: Aug. 5, 2019 Page 5 of 31 EXHIBIT A SCOPE OF SERVICES, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”. A. Community Engagement Plan Task A.1 Kickoff Meeting and Community Engagement Plan Kick Off Meeting Upon authorization to proceed, Rincon will facilitate a kickoff meeting and city tour, if desired, with City of Palo Alto staff. The purpose of the kickoff meeting is to discuss data needs and initial community issues and opportunities, set project expectations, and explain our proposed approach to the various components of the work program. The kickoff meeting is envisioned as a two-hour event followed by a citywide tour, if desired. Following the kickoff meeting, and conducted in a way deemed safe per COVID-19 conditions at the time of project initiation, the Rincon/VTA team and City Staff will tour the city in individual vehicles to explore key underutilized, vacant, and opportunity areas of focus as part of the Housing Element Update. The citywide tour is envisioned as a half-day (four hours) event, with COVID-compliant procedures if the team leaves the vehicles at any time during the tour. Community Engagement Plan Through our work in Palo Alto and updating Housing Elements for other cities, Rincon understands that public engagement will be at the forefront during the Housing Element Update. We strive to reach all community members using a variety of virtual and non-virtual methods through the languages they are most comfortable using, and work closely with local community groups, organizations, staff, and officials who know Palo Alto best. The Rincon/VTA team will kick COVID-19 and Community Engagement Due to the ongoing COVID-19 pandemic, we realize that the form of community engagement and participation such as public meetings, workshops, and community events is currently limited. Our team has become experienced at creating innovative, COVID- compliant outreach strategies that meet the needs of each specific community. We are currently working on several projects that have transitioned to Zoom or Microsoft Teams virtual platforms for public meetings and interviews with great success. We have also re- imagined how to solicit community feedback, transitioning several large outreach events to completely virtual platforms. These have included interactive online exercises, educational and informational videos, GIS participatory mapping techniques, live webinars with Q&A sessions, and visual preference surveys. Once in-person meetings are allowed, we can abide by County Public Health Guidelines and facilitate small group meetings. These could take place over two days and adhere to social distancing requirements. We will work with City staff to finalize our approach to facilitating community outreach and are dedicated to ensuring an inclusive process for all. DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 9  Packet Pg. 87 of 285  Vers.: Aug. 5, 2019 Page 6 of 31 off the community engagement effort by developing a Community Engagement Plan to educate, inform, and gain meaningful input from a broad and diverse range of groups and populations in Palo Alto. Community engagement will focus on the community at-large, directly affected stakeholders including property owners, businesses, residents and interest groups, and civic decision-makers. This effort will be designed to effectively build collaborative interest and identify common values and goals in the project direction, given the diverse group of local stakeholders, and to bring new participants into the conversation. Deliverable Community Engagement Plan Task A.2 Community Workshops and Working Group Meetings Community Workshops The Rincon/VTA team will assist City staff in preparing for and conducting up to five community workshops to discuss the Housing Element Update at key points in the process. Two public workshops will be hosted near the beginning of the project initiation to introduce the community to the Housing Element update process and its goals and to inform the public how to be involved throughout the project. The remaining three public engagement workshops will be organized around themes. This approach targets notification efforts to specific stakeholder groups interested in the specific themes and helps alleviate any fatigue or schedule conflicts that stakeholders and community members may feel with in-person participation. In light of the ongoing COVID-19 health crisis, HCD has stated that it is acceptable for much of the public engagement to occur online, although multiple engagement opportunities are anticipated. The Rincon/VTA team has therefore budgeted for participation in virtual workshops. The Rincon/VTA team will prepare all materials for the workshops and will serve as workshop facilitators. Deliverables Materials and presentations for up to five Community Workshops, including PowerPoint presentations. Working Group Meetings The Rincon/VTA team will facilitate a citizen/stakeholder working group to help gather community input during the Housing Element update process. At least one Rincon team member will attend and contribute to up to 15 working group meetings beginning in mid-2021 and continuing through fall of 2022. We will work with the City and working group to create each meeting’s agenda and we will maintain meeting minutes with roll call, discussion topics, and action items documented for each meeting. Meeting minutes will be provided to the City Project Team within two business days following each meeting. Additional responsibilities will include:  Facilitating all HEAC meetings; Ms. Acosta will serve as the lead facilitator and primary point of contact for all working group communication and questions, with Brenna Weatherby and Veronica Tam attending as needed;  Developing agendas with City Project Team and distributing agendas to members before each meeting;  Preparing required memos and staff reports for each meeting;  Preparing materials, e.g. PowerPoint presentations, handouts, etc., needed for each working group meeting;  Delivering presentations to the working group; DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 10  Packet Pg. 88 of 285  Vers.: Aug. 5, 2019 Page 7 of 31  Maintaining the working group roster and contact information; and  Coordinating with the City Project Team to invite community groups (e.g., HOAs, service organizations, developers, business organizations) to participate in relevant working group meetings, as applicable. Deliverables Materials (varied) for Working Group meetings Task A.3 Public Meetings The Rincon/VTA team has budgeted for participation in six public meetings on the project. The Rincon/VTA team anticipates two Planning and Transportation Commission and four City Council meetings. We anticipate these meetings will be a combination of study sessions and public hearings to inform decisionmakers about the housing element process, discuss site selection strategies and challenges, and to present the Draft and Final Housing Element and CEQA review findings and recommendations. The RFP acknowledges the potential for additional City subcommittee meetings. Rincon/VTA team attendance at these meetings will be billed on a time and materials basis at current rates, as shown in our cost sheet and rates. The cost of our attendance at subcommittee meetings will vary depending on the level of consultant team involvement and the topic at hand. A per meeting cost is anticipated to range from $1,200 to $2,500. Deliverables  Materials/presentations for Public Hearings, including PowerPoint presentations and printed exhibits. We have assumed $2,000 for printing costs associated with these materials, which will not be billed in the event of virtual public hearings. Task A.4 Other Outreach Webpage Development and Maintenance As part of the Community Engagement Strategy, the Rincon/VTA team will collaborate with the City Project Team to provide content for an interactive, informational webpage for the Housing Element Update and online public input survey. The webpage will enable community members and stakeholders to participate in an online survey, offer suggestions, exchange ideas, and learn about city-wide housing issues. Stakeholder Email List The Rincon/VTA team will assist the City in maintaining a tracking matrix to be created and updated by City staff throughout the project to document interested parties, affected audiences, and areas of community interest. Rincon will collect points of contact, mailing addresses, and emails of groups and agencies likely to be interested or affected by the Housing Element Update at public events and online engagement platforms for the City to include in the matrix and in the mailing list. Neighborhood and Pop-Up Outreach Rincon will participate up to three neighborhood or “pop-up events”, COVID-19 considerations allowing. These events will “piggyback” on standing events or meetings, such Farmers Market events, back-to- school nights, sport league opening days, or cultural celebrations. Locations will be focused on gaining discussion and participation from areas or members of the community DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 11  Packet Pg. 89 of 285  Vers.: Aug. 5, 2019 Page 8 of 31 who commonly have engagement or equity concerns such as LGBTQ+, underserved communities, and environmental justice communities. Roadshow Material Rincon can prepare one set of “roadshow” materials that can be used by City staff and partner organizations at neighborhood meetings or pop-up outreach. These will be in the form of two activity posters, one set of handouts, contact information flyers, and associated activity materials to encourage community engagement and input. Rincon assumes the City will be responsible for all printing and distribution of materials. Deliverables  Webpage initial language and update language  Digital and printed neighborhood and pop-up materials  Digital roadshow materials Information Flyer Materials will be designed for posting at pre-determined locations to generate interest in the Housing Element Update. These could take the form of a flyer or postcard that the City will be responsible for posting. The Rincon/VTA team will provide data and information but has assumed that the City and Santa Clara County Planning Collaborative (SCCPC) will be responsible for development of informational materials and all printing costs. Deliverables Language for informational flyer in Word format Task A.5 Online Engagement Over the past decade, communication through online and social media has transformed how information is both disseminated and received by the public. These online media tools are powerful, cost-effective and increasingly becoming the expected norm for how information is communicated. For the Palo Alto Housing Element Update, a variety of tech tools can replicate and supplement the core outreach methods used in the traditional General Plan workshops. Components of online engagement are proposed to include:  Participatory Mapping Exercises and Tools. Participatory mapping exercises are a type of survey that allows participants to view, comment, and prioritize specific topics. Participatory mapping exercises can allow community members to identify and rank current housing conditions, identify and rank potential opportunity sites, and rate potential methods for implementing affordable housing, design standards, and policy changes to reduce barriers to housing.  Story Maps: Vision, Issues, and Priorities. Story maps are an educational tool to help guide the viewer through the history, purpose, and process and easily provide information in a spatial format. Story Maps are clearly organized, visually appealing, and easy to use and allow us to tell the story of Palo Alto and its community and residents. Each story map should focus on a specific topic and contain a variety of content necessary to help educate stakeholders about the Housing Element. The Rincon/VTA team will design an online story map that educates and informs residents and stakeholders about the housing history, conditions, and potential future in Palo Alto. DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 12  Packet Pg. 90 of 285  Vers.: Aug. 5, 2019 Page 9 of 31  Online Survey. Knowing that many residents lead busy lives and may not be able to set aside time or have the ability to attend a virtual workshop, the Rincon/VTA team will design and disseminate a survey that will allow people to participate on their own time and in their own way. The Rincon/VTA team will draft the survey and revise questions based on staff feedback. Staff will be responsible for advertising the survey’s availability through the City’s other communication channels. Following its closing, an accompanying summary report will be created with numerical breakdowns of responses, charts and graphs where applicable, and narrative descriptions of the qualitative results.  Social Media. A strategy will be developed for sharing project information through social media outlets such as Facebook, NextDoor, and Twitter. Language and images will be provided at key points in the process to the City for managing content through existing City accounts (up to four social media pushes are anticipated).  Email Blasts. In concert with social media efforts, content for email blasts will be prepared to keep the community engaged and informed at key point in the process. Rincon will prepare content for up to four email blasts, which the City will send through established email listservs or newsletters. Deliverables  Survey questions and online survey  Social media language  Email blast content B. Housing Element Review and Assessment Task B.1 Document Review Rincon will review all readily available resources including various codes, standards, and policies maintained by the Planning Department, the Comprehensive Plan Elements and 2017 Final EIR, all Area Plans and studies, the 2020-2025 Draft Consolidated Plan (Community Development Block Grant program), Eichler Design Guidelines, Single Story Overlay regulations, and housing services documents. Additional information will be provided by the City upon award of contract, including the City’s updated site inventory and development status information and city GIS data layers. We also anticipate the use of regional planning documents such as the Association of Bay Area Governments (ABAG) Comprehensive Economic Development Strategy for the San Francisco Bay Area, 2011 Bay Area Hazard Mitigation Plan, the Metropolitan Transportation Commission Plan Bay Area 2050 plans, the Santa Clara County 2020-2025 Consolidated Plan and Assessment of Fair Housing, and ABAG housing information, including the Regional Housing Needs Assessment (RHNA) for the Housing Element Cycle, when finalized. Any additional data or document needs will be assessed and discussed with the city to determine how the information is best accessed and/or shared. Task B.2 Review and Evaluation of Current Housing Element As an initial task to the Housing Element update, and following the kickoff meeting, we will review and evaluate the 2015-2023 Housing Element. Specifically, we will:  Discuss the effectiveness and continued appropriateness of current housing programs and policies  Evaluate the City’s progress in meeting current goals DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 13  Packet Pg. 91 of 285  Vers.: Aug. 5, 2019 Page 10 of 31  Identify any barriers to achieving identified goals  Review compliance with new State laws  Identify potential revisions to existing programs We will start by evaluating the City’s latest Housing Element Annual Progress Report (APR). We will interview staff and compile additional information to provide an assessment of the continued appropriateness of existing programs and whether new programs should be added to address emerging trends and issues. Upon completion of this review, we will provide a memo summarizing our findings and a draft outline for the Housing Element Update. Deliverable  Assessment Memorandum to include details on our review of the 2015-2023 Housing Element C. Housing Element Task C.1 Housing Resources and Opportunities The Rincon/VTA team will compile a list of housing resources and opportunities for inclusion in the Draft Housing Element. The Housing Resources and Opportunities section will include a description of the City’s 2023-2031 RHNA from ABAG. This analysis will examine the resources and opportunities available for the development, rehabilitation, and preservation of housing, which we have assumed will be provided by City staff or SCCPC, and shall include the following:  Units Approved, Built, or Under Construction  Adequacy of Public Facilities and Services  Inventory of Financial and Administrative Resources available to support housing resources  Energy Conservation Opportunities Deliverable  None – information to be wrapped into Housing Element Task C.2 Housing Constraints The Rincon/VTA team will identify potential governmental and non-governmental constraints to housing production, including environmental and infrastructural constraints. This analysis will contain a review of factors that may potentially constrain the development, improvement, and preservation of housing in Palo Alto. Factors to be reviewed include market, governmental, environmental, and infrastructural constraints. New Housing Element laws also require the assessment of non-governmental constraints, including NIMBYism, lending practices, shortage of labor, and other economic factors. Where constraints exist, the Rincon/VTA team will identify and develop housing programs that can assist in the removal of constraints, where feasible. For each program, the Rincon/VTA team will identify potential funding sources, the lead agency or City division responsible for implementation, objectives, and timeframes. Deliverable  Analysis of governmental constraints (to be wrapped into Housing Element)  List of Housing Programs for inclusion in Housing Element Update Task C.3 Housing Inventory of Sites Analysis DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 14  Packet Pg. 92 of 285  Vers.: Aug. 5, 2019 Page 11 of 31 ABAG’s Illustrative RHNA Allocation for the 6th cycle is 10,058 units. Based on this allocation, the Housing Element update will require efforts to identify sites with sufficient capacity for the RHNA, taking into consideration the following adequate site requirements under new Housing Element laws:  No net loss of capacity when sites are developed  Continued ability to meet the RHNA by income group  Stringent standards for assessing feasibility when reusing vacant and underutilized sites that have previously been included in the 5th cycle Housing Element  Demonstrated trends of development Per Addendum No. 1, we understand that ABAG is developing a site selection tool to assist jurisdictions as they prepare their parcel-specific sites inventory. We assume this tool will be available to the for use in the development of the Palo Alto sites inventory. Using this tool, a parcel-specific sites inventory will be developed and opportunities for lot consolidation will be identified. We will prepare an “adequate sites analysis” showing the relationship between the City’s RHNA and the dwelling unit capacity, availability of potential housing sites based on zoning, infrastructure, and General Plan policies, requirements, and limitations. It is important to note that AB 1397 (Adequate Sites) and SB 166 (No Net Loss) impose stringent requirements on the sites inventory for RHNA. Given the City’s development pattern, it is anticipated that most sites identified in the sites inventory will have an existing use and improvements and will be smaller than one-half acre. These sites may also have been used in a previous housing element cycle. In order to include these sites in the sites inventory, additional justification is required and may need to include:  Lot consolidation potential  Feasibility of development on smaller sites  Impediments for residential development on non-vacant sites  Recent development on similar sites  Substantial evidence the existing use is likely to be discontinued within the planning period Following the analysis of available sites, a sites inventory will be prepared using HCD’s current inventory worksheet format and template. The Rincon/VTA team will work closely with staff and HCD to provide an expanded analysis of the sites inventory. Deliverables  Draft Sites Inventory and Review of Sites for Suitability/Adequacy for RHNA Task C.4 Housing Needs Assessment The Rincon/VTA team will prepare a complete housing assessment and needs analysis consistent with State Housing Element law and HCD’s Completeness Review Checklist. The Needs Analysis will be comprehensively updated with the most recent American Community Survey (ACS) and housing market data. The Needs Analysis will contain the topics listed below to satisfy Government Code Section 65583(a) requirements:  Demographics, Income, and Employment Trends. This section includes information on the population growth trends, along with income distribution and employment trends. DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 15  Packet Pg. 93 of 285  Vers.: Aug. 5, 2019 Page 12 of 31  Household Characteristics. This section will also discuss household characteristics such has size, tenure, composition, and overcrowding conditions that may impact housing needs.  Housing Stock Characteristics. This section will be an analysis of the condition of the existing housing stock as well as cost and affordability, including discussions on cost burden (overpayment).  Affirmatively Furthering Fair Housing. This section will discuss new Housing Element law, which requires jurisdictions to examine barriers to fair housing and ensure housing programs are implemented in a manner to affirmatively further fair housing.  Residential Building Permit Activity. This section will discuss residential building permit trends for single-family and multi-family products, building code regulations, fees, and permit and processing procedures. We will also analyze constraints on housing for persons with disabilities, as well as the city’s current permitting procedures for emergency shelters, transitional and supportive housing, and single-room occupancy units.  Analysis of Special Housing Needs. The Rincon team will update the analysis of housing needs for special needs populations, including senior households, persons with disabilities, large families, single female-headed households, low-and very-low-income households, and the homeless.  At-Risk Housing (Assisted Unit) Analysis. This task will include an analysis of existing assisted housing developments that are eligible to change from low income housing to market rate over the next ten years (i.e., at-risk housing). This analysis will cover units that are deed-restricted as low income housing as a result of public assistance, density bonus requirements, and inclusionary housing program. Deliverable  Housing Needs Analysis Task C.5 Goals, Policies, and Implementing Programs Based upon the analyses and research conducted in the previous tasks, the Rincon/VTA team will develop programs and policies to guide implementation of the Housing Element over the next eight years. Housing goals, policies, and quantified objectives will focus on the production, conservation, maintenance, preservation, and improvement of housing. For each program included in the Housing Element, we will establish the timeframe for implementation, specific objectives, funding sources, and responsible agencies. All goals, policies and programs will be incorporated into the Housing Element. Deliverables  None – information to be included in Housing Element D. Refine VTA Travel Demand Model The City of Palo Alto Travel Demand Model (PATDM), which is a refinement of VTA’s Countywide Model (VTATDM), was calibrated and validated in 2013 against 2010 travel data based on ABAG Projections 2013 (P’13). In the fall of 2019, ABAG and the VTA developed new sets of land use data based on ABAG’s Projections 2017 (P’17). Review of the year 2015 local and regional land use assumptions show significant differences, not only future year (2040) projections but also for the 2015 base year. Existing 2015 land use assumptions from P’17 are more accurate than the DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 16  Packet Pg. 94 of 285  Vers.: Aug. 5, 2019 Page 13 of 31 P’13 since the P’13 was a land use forecast while the P’17 land uses are based on actual historical data. In addition, the United States Census Bureau recently released the 2011-2015 journey to work data from the American Community Survey and MTC compiled transit ridership data from household and on-board surveys and developed a database of regional transit trips by submode and by mode of access for the Bay Area Region. Based on these data, VTA updated the VTATDM. This update involved recalibrating the distribution and mode choice models and performing a “soft” model validation based on a very limited set of traffic counts and transit ridership data. While the VTATDM was validated at the County level, the validation effort concentrated on the regional facilities such as freeways major arterials. Updating the PATDM involves using the VTATDM and focus on refining the model’s capability of producing accurate travel patterns in the larger Palo Alto area. This model refinement includes the following tasks: Task D. 1 Land Use Data With input from the jurisdiction in Santa Clara County, the VTA recently developed a year 2015 land use data set that is generally consistent with the ABAG P’17. For the purpose of this scope of work, it is assumed that VTA’s 2015 land use assumption for the region, including the City of Palo Alto, will be the basis for the model update. Task D.2 Review Trip Distribution and Mode Choice Models In recent years, more current travel data has become available. The US Census Bureau released county to county journey to work data and workers per household by auto ownership data from the American Community Survey. These data were used to recalibrate the home-based work trip distribution model. For the non-work trip purposes, the 2013 California Household Travel Survey was used as the bases for calibration the distribution models. MTC’s 2015 Regional Transit Survey and daily transit ridership for the major transit operators were used to calibrate the mode choice models. Hexagon will review the calibration results to ensure that the model accurately reflects observes travel patterns. If necessary, Hexagon will adjust the model. In order to maintain consistency with the travel patterns from the VTA model, Hexagon may need to recalibrate the distribution and mode choice models. Hexagon will request the calibration files from the VTA and recalibrate these models if necessary. Task D.3 Highway Model Validation Model validation will use generally accepted validation criteria:  The volumes on all roadway links for which counts are available should be within 10 percent of the counts. DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 17  Packet Pg. 95 of 285  Vers.: Aug. 5, 2019 Page 14 of 31  At least 75 percent of the roadway links for which counts are available should be within the maximum desirable deviation, which ranges from approximately 15 to 68 percent depending on total volume.  The model-wide coefficient of determination (R2) should be greater than 0.77.  The correlation coefficient between the actual ground counts and the estimated traffic volumes should be greater than 88 percent.  The Root Mean Square Error (RMSE) should not exceed 40 percent. Task D.4 Transit Model Validation The PATDM model will be validated against observed transit ridership. The transit validation will focus on comparing systemwide estimated ridership by mode (Caltrain, VTA Express Bus and VTA Local Bus and Marguerite, if daily boarding counts are made available) and daily boardings at the Palo Alto Caltrain Station. The target for transit systemwide validation is to be within 10% of the counts. However, larger differences are expected at the route level. Task D.5 Model Validation Documentation A memorandum will be prepared to document the input assumptions and results of the model update. The results will be presented in tabular form with comparisons of 2015 model volumes and existing traffic counts. Data to be provided by the City Although we have 2013 and 2014 traffic counts in the Palo Alto, additional traffic counts are needed to validate the model. It is our understanding that the City does have traffic counts from traffic studies conducted in the past five years. When available, the City will provide daily roadway segment counts and peak hour intersection turning movements counts. Counts should have been taken on weekdays between 2015 and 2019. E. Updates to Other Comprehensive Plan Elements Task E.1 Comprehensive Plan Amendments Based on the evaluation of the current Comprehensive Plan, issues and opportunities identified as part of the legislative analysis, and in conjunction with the Housing Element Update, we will prepare revisions to existing goals, policies, and actions, as appropriate and propose new goals, policies, and actions, as appropriate. This effort will focus on refinements and updates to address key policy topics and new state mandates and guidelines. If determined necessary, Rincon will update the Circulation Element of the Comprehensive Plan with information provided by Hexagon. The Circulation Element will describe the existing DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 18  Packet Pg. 96 of 285  Vers.: Aug. 5, 2019 Page 15 of 31 transportation system and its physical and operational characteristics within the City of Palo Alto. The plan will include a description of the various transportation systems serving the city, existing level of service conditions at intersections and numerous freeway segments, truck routes, travel patterns based on forecasts developed with the TFM, transit ridership on the rail and bus systems and bicycle travel. The circulation element will also include transportation related goals, policies and programs to address future transportation needs for residents, visitors and businesses. Any necessary amendments to the goals and policies for the Comprehensive Plan will be the responsibility of Rincon with input from Hexagon. Rincon will utilize the City’s existing format, layout, and style to create an amended Comprehensive Plan. Rincon will edit Comprehensive Plan Elements as Word files in track changes before converting the document to another format. If Word files are not available, Rincon will work with the City to establish the best method for these amendments. Rincon anticipates up to two rounds of review of the Comprehensive Plan amendments. Each draft will be submitted electronically only and we will address one set of compiled, tracked changes from the City. The Comprehensive Plan table of contents (including figures, tables, and charts), glossary, and index will be updated as appropriate to reflect changes made throughout the document. Deliverables  Administrative Draft of updated Comprehensive Plan (electronic delivery)  Draft Comprehensive Plan (electronic delivery)  Final Comprehensive Plan (electronic delivery) F. Zoning Code Amendments Task F.1 Rezoning Following preparation of the Administrative Draft Housing Element, the Rincon/VTA team will prepare a list of municipal code sections that will need to be amended to maintain consistency with updated Housing Element programs and identified Comprehensive Plan amendments. Changes to the municipal code will need to address the development of new residential zones or any re-zoning or upzoning that are required in order to accommodate the City’s RHNA allocation. The list will prioritize changes to Title 18, Zoning, with those that would result in the most widespread housing development potential prioritized over changes that would not have as much impact. Deliverable  List of Impacted Code Sections Task F.2 Draft Ordinance The Rincon/VTA team will support staff in their preparation of draft ordinance language to reflect the required updates to the Palo Alto Municipal Code. Staff will be expected to provide any draft DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 19  Packet Pg. 97 of 285  Vers.: Aug. 5, 2019 Page 16 of 31 ordinance language, edits, and comments to Rincon staff in Microsoft Word format with a single set of consolidated comments. Rincon will then deliver suggested edits on the revised Draft Ordinance language in tracked changes to the City. Deliverable  Draft Ordinance Language Edits G. Environmental Document We understand that Palo Alto would like to prepare a supplement to the 2030 Comprehensive Plan Update EIR, certified in 2017, rather than a subsequent or new EIR. In accordance with Section 15164 of the CEQA Guidelines, a lead agency may prepare a supplement to a previously certified EIR if some changes or additions are necessary, but none of the conditions described in Section 15162 calling for preparation of a subsequent EIR have occurred. Our approach in preparing the Supplemental EIR is to develop a user-friendly document that identifies potentially new CEQA impacts that need to be addressed, including Wildfire and Energy, and to address transportation impacts using Vehicle Miles Traveled (VMT) as a significance criterion replacing the traditional Level of Service (LOS) standard (requirement beginning in July of 2020). To the greatest extent feasible, Rincon will utilize the analysis contained within the previously certified 2030 Comprehensive Update EIR as the basis for the supplemental analysis, allowing for the assessment of issue areas where there has been minimal change or where existing mitigation still addresses the potential impacts, thereby reducing costs for the city. Task G.1 Environmental Assessments In conjunction with the Initial Adequate Sites Inventory (Task C.3) and in support of the project’s CEQA compliance requirements, Rincon will conduct focused assessments of the following environmental topics of concern. The analyses described herein will be summarized in the corresponding IS and/or Supplemental EIR section and separate technical reports will not be prepared (except for the traffic impact analysis). All data used in the technical analyses will be included as appendices to the primary environmental document. Air Quality Rincon will conduct air quality analyses for proposed project to determine if the predicted emissions during construction or operation of development envisioned under the Housing Element, Comprehensive Plan, and Zoning Code updates would result in significant impacts beyond those assessed in the 2030 Comprehensive Plan Update EIR. Construction emissions estimates would be generated from generalized construction data developed in conjunction with the city. Mobile source emissions will be estimated based primarily on trip generation data from traffic reports prepared for the GPU. The California Emissions Estimator Model (CalEEMod) will be used to estimate emissions of criteria pollutants associated with the project. Rincon will use the California Department of Transportation’s (Caltrans) Transportation Project-Level Carbon DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 20  Packet Pg. 98 of 285  Vers.: Aug. 5, 2019 Page 17 of 31 Monoxide Protocol methodology to determine if project traffic may result in local carbon monoxide hotspots. It is not anticipated a detailed hot spot analysis would be required. The analysis will address the project’s conformance with the Bay Area Air Quality Management District Air Quality Strategy and/or the State Implementation Plan. The analysis will also determine if the project will expose any sensitive receptors to substantial pollutant concentrations or create objectionable odors. Biological Resources A Rincon biologist will review the city's RHNA allocation and city-supplied data, the initial "first- pass" of potentially adequate sites inventory for biological resource constraints, and biological resource data including but not limited to query of relevant databases such as California Natural Diversity Database and National Wetlands Inventory, for information pertaining to biological resources occurring in the city. Based on this review, Rincon will prepare a map indicating areas with low, medium or high biological constraints. The analysis will prioritize those biological constraints that could result in high mitigation costs or but will identify all potential biological resource constraints. Rincon will provide an overview of the type and extent of additional studies that may be needed to adequately examine future project effects; typical avoidance measures and compensatory mitigation that may be required to address impacts to biological resources; and responsible resource/regulatory agencies with jurisdictional authority for each specific resource identified. Cultural Resources Evaluation Rincon will prepare a programmatic cultural resources analysis to address potential impacts to archaeological and historic built environment resources. The cultural resources analysis will review historic resources and archaeological resources within the potential housing locations and the potential impacts to those resources as a result of the project. The study will include research on the prehistory and history of Palo Alto, as well as a review of historic maps, aerial photographs and data included in the California Historic Resources Inventory. Rincon assumes that no fieldwork or project level analyses will be required. Rincon will discuss the existing geologic setting, determine the paleontological sensitivity of geologic units within the Plan area, identify potential impacts to paleontological resources from development within the Plan area, discuss significance thresholds, and propose mitigation to avoid or mitigate impacts to scientifically significant paleontological resources. No formal museum records search will be performed, and the analysis will consist of an online search of available fossil locality records, review of existing geologic maps, and a review of primary literature regarding fossiliferous geologic units within the Plan area and region. Greenhouse Gases Rincon will conduct GHG analyses for proposed plans to determine if the predicted emissions during construction or operation of development proposed under proposed Housing Element Update, and the Comprehensive Plan and Zoning Code updates would result in substantial increase in GHG emissions beyond those assessed in the 2015 FEIR. Projected construction DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 21  Packet Pg. 99 of 285  Vers.: Aug. 5, 2019 Page 18 of 31 emissions would be generated from construction data developed with the city as part of the air quality analysis scope. Mobile source emissions will be estimated based primarily on trip generation data from traffic reports for proposed plans. CalEEMod will be used to estimate GHG emissions associated with the proposed Housing Element, Comprehensive Plan, and Zoning Code updates. The GHG analysis will also address the project’s conformance with the City of Palo Alto Climate Action Plan, including the City’s Climate Action Plan Ordinances. Noise and Vibration Rincon will conduct an noise and vibration analysis to determine if the predicted noise levels during construction or operation of land uses under the proposed Housing Element, Comprehensive Plan, and Zoning Code updates would exceed applicable city noise standards or result in impacts not already assessed in the 2017 FEIR. As part of the analysis, Rincon will perform long- and short-term field measurements at various potential housing sites within a plan area and at locations with receptors that may be affected by noise resulting from future developments and to document the existing noise environment. Project construction noise impacts would be generated from construction data (e.g., assumed duration of construction, phasing, types of equipment to be used, number of construction workers, etc.) developed in conjunction with the city. Construction traffic noise levels affecting existing land uses will be modeled to determine the potential traffic noise increases. The analysis of long-term operational noise impacts associated with the future development will include noise increases generated by vehicle traffic on area roadways and noise from typical onsite noise sources, e.g. mechanical ventilation. Rincon will calculate traffic noise levels based existing, existing plus project, and cumulative plus project scenarios of forecasted traffic volumes as identified in traffic reports. Rincon will use this information to determine if increases to roadway noise levels would adversely affect existing or future land uses along affected roadways. On-site noise sources will be evaluated based on typical requirements for mechanical ventilation based on building size and other published noise reference data for activities. Transportation/Traffic Hexagon Transportation Consultants, Inc. will prepare a traffic impact analysis to assess the effects of the Housing Element Update compared to the current General Plan Housing Element conditions. The effects of increased traffic due to housing density increase or rezoning at selected locations will be assessed. The document will be a supplement to the General Plan and Climate Action Plan Final EIR, certified in 2015. The evaluation of the Housing Element will be based upon the City’s transportation policy. The City’s CEQA transportation policies require an evaluation of potential impacts related to vehicle- miles traveled (VMT) criteria. In addition, the effects of the plan on travel mode split, the percentage of travelers using a particular type of mode of travel or number of trips, intersection DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 22  Packet Pg. 100 of 285  Vers.: Aug. 5, 2019 Page 19 of 31 levels of service and other performance measures evaluated in the existing Comprehensive Plan will also be evaluated for informational purposes to better understand the transportation-related outcomes associated with the plan. However, the determination of project impacts per CEQA requirements will be based solely VMT. The transportation analysis will consist of an evaluation of the effects of the housing development plan for Palo Alto on the citywide transportation system through the year 2031. The existing Comprehensive Plan and its certified EIR included the planned development growth levels adopted in the Comprehensive Plan. Therefore, this traffic analysis will utilize the Comprehensive Plan land use data as the basis from which land use adjustments for the proposed Comprehensive Plan are made. Furthermore, the Palo Alto travel forecasting model (TFM) used for the completion of the existing Comprehensive Plan will be used for this traffic analysis, and VMT calculations will include the latest (ABAG Projections 2017) land use assumptions. Forecasts and traffic analyses will be based on year 2031 conditions and include the following project scenarios:  Existing Comprehensive Plan which includes the adopted land use plan and assumed transportation system.  Evaluation of up to three alternative project land use plans that include the approximately 10,000 housing units per the Regional Housing Needs Allocation  Evaluation of the preferred land use plan Develop Forecasts for the Existing Comprehensive Plan. The City’s Travel Demand Forecast model includes the roadway network in the project area that is representative of Year 2030. The 2030 roadway network will be reviewed and adjustments made to reflect the roadway network to ensure that improvements identified as part of the adopted Comprehensive Plan roadway network are included. In addition, the review will identify adjustments that must be made to reflect any planned roadway adjustments and improvement projects that were not included in the Comprehensive Plan. Hexagon will run the travel forecasting model and develop year 2030 travel forecast for the existing Comprehensive Plan. Develop Year 2030 Travel Forecast for the Proposed Plan. Land use input data for the proposed plan, which will include 10,000 or more housing units in Palo Alto will be provided by City staff or Rincon. The data need to be provided for each traffic analysis zone in Palo Alto. Hexagon will update the land use data base to reflect the housing allocation of the plan and run the model to develop forecast for the proposed Comprehensive Plan. Performance Statistics. Consistent with SB 743, VMT will be used as the metric to evaluate significant transportation impacts. The assessment of VMT impacts will be based on the process and criteria documented in the SB 743 Implementation Decisions for Palo Alto, dated July 1, 2020. A Vehicle Miles Traveled (VMT) will be prepared and Hexagon will work with City staff to DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 23  Packet Pg. 101 of 285  Vers.: Aug. 5, 2019 Page 20 of 31 determine project adjustments necessary to mitigate any identified project impacts to VMT. Other performance statistics that were used in the current Comprehensive Plan will be summarized and analyzed. Deliverables  Technical Memorandums  Transportation Analysis Task G.2 Notice of Preparation (NOP) and Scoping Meeting Pursuant to CEQA Guidelines Section 15163(c), a Supplemental EIR shall be given the same kind of notice and public review as is given to a draft EIR under CEQA Guidelines Section 15087. The NOP is intended to alert other public agencies about the undertaking, and to solicit their input on the scope of the Draft Supplemental EIR. Rincon will submit a final PDF copy of the NOP to city staff for posting on its website and for distribution to public agencies. It is assumed that the city will distribute the NOP using the city’s distribution list. Rincon will be responsible for filing the NOP with the Santa Clara County Clerk and State Clearinghouse/OPR. As required by CEQA, the NOP will circulate to responsible and trustee agencies for 30 days. During the 30-day NOP review process, Rincon will facilite a public scoping meeting to inform the public on the environmental issues they should expect to see addressed in the EIR as well as gather public input. Rincon will make a brief presentation on the Housing Element, Comprehensive Plan, and Zoning Code updates, and environmental review process, then record relevant public comments received. These comments will be summarized in the Supplemental EIR. Rincon assumes that the city will be responsible for notifying and consulting with local tribes pursuant to SB 18 and AB 52 requirements. Rincon can assist with that process by preparing materials and instructions for tribal noticing. Deliverables  NOP for posting on website  SB 18 and AB 52 Noticing Materials Task G.3 Preparation of a 15162 Initial Study The Initial Study will evaluate each of the CEQA environmental issue areas using a modified CEQA Appendix G environmental checklist in accordance with CEQA Guidelines Section 15162. The IS analysis will also include a comprehensive review of the certified EIR mitigation measures. The purpose of the IS will be to determine the extent to which the environmental impacts associated with the proposed Housing Element, Comprehensive Plan, and Zoning Code updates were adequately addressed in the original EIR. This process will determine whether a Supplemental EIR is the appropriate document as assumed, and which CEQA environmental topics may need to be focused on for supplemental analysis. DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 24  Packet Pg. 102 of 285  Vers.: Aug. 5, 2019 Page 21 of 31 Rincon will incorporate information from any relevant and available technical studies to assist in addressing checklist issues. Where appropriate, impacts will be quantified in relation to established thresholds of significance. A determination of significance will be made for each issue area and mitigation measures will be provided as necessary for identified significant effects. Although each topic will be discussed in appropriate detail in the IS, we anticipate that key issue areas for the project will include topics found to be potential significant in the 2017 EIR. These topics include air quality and transportation. We will also assess potential impacts related to new CEQA topics including Energy and Wildfire. Deliverable  Initial Study (electronic delivery) Task G.4 Administrative Draft Supplemental EIR The supplement to a certified EIR only needs to contain the information necessary to make the previous EIR adequate for the project as revised. Therefore, the format of the Administrative Draft Supplemental EIR will follow that of a focused EIR, concentrating on only those topics found to require minor additions or changes as a result of the proposed Housing Element, Comprehensive Plan, and Zoning Code updates. Our general report structure will include all the required sections of an EIR: Introduction; Executive Summary; Project Description and Environmental Setting; Analysis, Impacts, and Mitigation Measures; Alternatives Analysis; Cumulative Impacts; and Other CEQA Sections. The number of impacts to be analyzed and the depth of analysis will be a function of the IS conclusions, responses to the NOP, and staff direction based on current needs, and those still adequately addressed by the current EIR. New potential impacts will be identified, and mitigation measures will be prepared or modified to reduce significant impacts to a less-than- significant level, when feasible. For each potentially significant impact identified, the team will develop, in coordination with city staff and the broader consultant team, General Plan goals and/or policies to avoid or reduce identified impacts as self- mitigating policies. New or modified mitigation measures will be developed only if self-mitigating policies are determined not feasible or reasonable. The alternatives analysis will focus on reexamining the 2017 EIR alternatives and revise the alternatives and associated analysis only as necessary based on the changes from the Housing Element, Comprehensive Plan, and Zoning Code updates. Hexagon will be responsible for preparing the transportation analysis for use in the SEIR for the Housing Element and subsequent Comprehensive Plan Amendments. In addition to existing conditions, the transportation section will analyze traffic conditions of the existing and the proposed Comprehensive Plan. Traffic analysis will include analysis of freeway segments, interchanges, study intersections, transit ridership, and bicycle and pedestrian usage. Consistent with SB 743, VMT will be used as the metric to evaluate significant transportation impacts. The assessment of VMT impacts will be based on the process and criteria documented in SB 743 Implementation Decisions for Palo Alto, dated July 1, 2020. DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 25  Packet Pg. 103 of 285  Vers.: Aug. 5, 2019 Page 22 of 31 Following internal city staff comments on the Administrative Draft Supplemental EIR (up to two rounds of review), the team will incorporate appropriate revisions to the Administrative Draft Supplemental EIR and prepare a Screencheck Draft Supplemental EIR for final internal review. All submissions of the Administrative Draft Supplement EIR will be provided in an editable, electronic Word format only. We assume all comments and revision requests will be submitted in a compiled and tracked changes Word format. Deliverables  Administrative Draft Supplemental EIR (electronic delivery)  Screencheck Draft Supplemental EIR (electronic delivery) Task G.5 Draft Supplemental EIR Upon authorization from city staff, the team will prepare the Public Review Draft Supplemental EIR for public circulation and distribute the Draft Supplemental EIR to the State Clearinghouse, responsible agencies, and interested agencies, organizations, and persons as part of the 45-day public circulation and review period per CEQA regulations. Rincon will provide digital versions (PDF and Word) of the Supplemental EIR (including appendices) for city use. Task G.6 Final Supplemental EIR Following public review, the team will prepare draft Responses to Comments. As part of preparing the responses, we will use the bi-weekly conference calls to discuss comment responses. Following internal comments on the draft responses, the team will prepare the final Responses to Comments. Concurrent with the preparation of Responses to Comments, Rincon will prepare a Mitigation Monitoring and Reporting Plan (MMRP) to be included in the Final Supplemental EIR. The team will prepare the Final Supplemental EIR after receipt of all written comments received during the review period. The Final Supplemental EIR will consist of the comments, responses, and corrections to the Draft Supplemental EIR, if any are warranted and be subject to up two rounds of review. Rincon will prepare a Screencheck Final Supplemental EIR for one round of internal city staff review and confirmation. The city will be responsible for submitting the Notice of Determination (NOD) to the County Clerk per CEQA regulations. Rincon assumes that no more than 72 hours of professional time will be required to respond to public comments on the Draft EIR. Rincon will provide digital versions (PDF and Word) and 15 printed copies of the Supplemental EIR (including appendices) for city use. Pursuant to CEQA Guidelines Section 15163(e), when the City Council ultimately decides whether to approve the project, they will need to consider the 2017 EIR as revised by the Supplemental EIR. Findings under Section 15091 will need to be made for each significant effect shown in the 2017 EIR as revised. Our Scope of Work does not include assistance with the preparation of Findings of Fact. This task can be added with written authorization of a change in scope and in accordance with our standard fee schedule. DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 26  Packet Pg. 104 of 285  Vers.: Aug. 5, 2019 Page 23 of 31 Deliverables  Responses to Comments (electronic delivery)  MMRP (electronic delivery)  Final Supplemental EIR (electronic delivery) H. Prepare and Finalize Housing Element Task H.1 Administrative Draft Housing Element We will prepare the Administrative Draft Housing Element based on analysis, research, and comments/discussions from the previous tasks. Our timeline and budget assume one round of review by City staff. The document will be provided in Word and PDF versions. Deliverable  Administrative Draft of the Housing Element Update (electronic delivery) Task H.2 Public Review Draft Housing Element We will incorporate staff comments to formulate the Public Review Draft to be reviewed by City decision makers prior to submitting to HCD for review. We will work with City staff to compile a list of stakeholders and agencies/organizations to receive notification of the availability of the Draft Housing Element. Deliverable  Public Review Draft of the Housing Element Update (electronic delivery) Amendment No. 1 - Task H.2.1 - Draft Housing Element for HCD Submittal (New) CONSULTANT will incorporate comments received from Veronica Tam and Associates, Inc. (VTA) following an internal screen check, and comments received from the public following the 30-day public review period to formulate City of Palo Alto Housing Element Update the Draft Housing Element. CONSULTANT understands that public comments are anticipated to be extensive, and that the City has requested an expedited schedule with a submittal date of December 23, 2022. Deliverables  Draft of the Housing Element Update (electronic delivery)  Hard copy of the Housing Element Update to be mailed (via USPS) to HCD Task H.3 Final Draft Housing Element Following HCD review, the Rincon/VTA team will incorporate any comments to formulate the Final Housing Element prior to City Council adoption. Deliverables DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 27  Packet Pg. 105 of 285  Vers.: Aug. 5, 2019 Page 24 of 31  Final Adopted Housing Element Update (electronic delivery)  All background and base data, including any GIS maps and digital data files Task H.4 HCD Certification HCD review of the Draft Housing Element is mandatory. During the review, we will work to address all HCD comments and will communicate with HCD and facilitate review of the revisions via revised pages. All revisions made to the Draft Housing Element will be shown as tracked changes. The goal is to secure a Finding of Substantial Compliance on the Draft Element before proceeding to adoption. This way, final certification will be contingent upon adopting the Housing Element as revised and reviewed by HCD and the City would avoid adopting a Housing Element that does not completely meet HCD requirements and needing to repeat the review and adoption process again. Throughout the HCD review process, the Rincon/VTA team will maintain contact with HCD staff via email and phone calls regarding the City’s progress, key issues to be addressed, and alternative approaches to compliance. After adoption, the Housing Element must be submitted to HCD for its final review within 90 days. Deliverables  Cover letter summarizing changes  Final Housing Element for certification Amendment No. 1 - Task H.4 - HCD Review #1 (Addition) HCD review of the Draft Housing Element is mandatory. Following the review, CONSULTANT will work to address HCD comments and will communicate with HCD and facilitate review of the revisions. This task includes edits following preliminary review by HCD (comment table titled “Received Dec 23”) and additional edits following receipt of a formal HCD comment letter (anticipated late March 2023). All revisions made to the Draft Housing Element will be shown as tracked changes. The goal is to secure a Finding of Substantial Compliance on the Draft Element before proceeding to adoption. This way, final certification will be contingent upon adopting the Housing Element as revised and reviewed by HCD and the City would avoid adopting a Housing Element that does not completely meet HCD requirements and needing to repeat the review and adoption process again. That said, based on CONSULTANT’s recent experience with housing element updates in the 6th cycle, we anticipate that 2-3 rounds of review will be required. Throughout the HCD review process, the CONSULTANT and VTA team will maintain contact with HCD staff via email and phone calls regarding the CITY’s progress, key issues to be addressed, and alternative approaches to compliance. This task includes two hours of virtual meetings with CITY staff to address comments that require local knowledge and CITY feedback. The CONSULTANT team will coordinate with HCD staff for clarification and guidance as needed. Please note that the Housing Element will need to be available to the public for 7 days prior to sending to HCD for additional review. Deliverables  Cover letter summarizing changes, to be included as part of resubmittal package DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 28  Packet Pg. 106 of 285  Vers.: Aug. 5, 2019 Page 25 of 31  Housing Element for resubmittal to HCD (CONSULTANT will resubmit electronically but assumes the CITY will be responsible for the printing of any hard copies and mailing to HCD) Amendment No. 1 - Task H.5 - Adoption of Housing Element Update (New) CONSULTANT will attend five public hearings, to adopt the Housing Element. If desired, CONSULTANT will make a presentation summarizing HCD’s comments and proposed revisions. For budgeting purposes, we have assumed virtual attendance at all meetings. CONSULTANT attend additional meetings or hearings in accordance with approved fee schedule within the Not to Exceed authority of contract. CONSULTANT will with CITY to use contingency or cost savings from other tasks. After adoption, the Housing Element must be submitted to HCD for review within 30 days. Deliverables  Attendance and presentation support at five public hearings Amendment No. 1 - Task H.6 - HCD Review #2 (New) Following HCD’s review of the Adopted Housing Element, CONSULTANT will work to address HCD comments, will communicate with HCD, and will facilitate review of the revisions. All revisions made to the Draft Housing Element will be shown as tracked changes. Throughout the HCD review process, the CONSULTANT and VTA team will maintain contact with HCD staff via email and phone calls regarding the CITY’s progress, key issues to be addressed, and alternative approaches to compliance. This task includes two hours of virtual meetings with CITY staff to address comments that require local knowledge and CITY feedback. CONSULTANT will coordinate with HCD staff for clarification and guidance as needed. Deliverables  Cover letter summarizing changes, to be included as part of resubmittal package  Housing Element for resubmittal to HCD (CONSULTANT will resubmit electronically but assumes the CITY will be responsible for the printing of any hard copies and mailing to HCD) Amendment No. 1 - Task H.7 - HCD Review #3 (New) Following HCD’s review of the Adopted Housing Element, we will work to address HCD comments, will communicate with HCD, and will facilitate review of the revisions. All revisions made to the Draft Housing Element will be shown as tracked changes. Throughout the HCD review process, the CONSULTANT and VTA team will maintain contact with HCD staff via email and phone calls regarding the CITY’s progress, key issues to be addressed, and alternative approaches to compliance. This task includes two hours of virtual meetings with CITY staff to address comments that require local knowledge and CITY feedback. CONSULTANT will coordinate with HCD staff for clarification and guidance as needed. Deliverables  Cover letter summarizing changes, to be included as part of resubmittal package  Housing Element for resubmittal to HCD (Rincon will resubmit electronically but assumes the City will be responsible for the printing of any hard copies and mailing to HCD) DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 29  Packet Pg. 107 of 285  Vers.: Aug. 5, 2019 Page 26 of 31 I. Project Management Project Management Ms. Acosta will serve as the main point of contact with the City and track the project schedule and budget to ensure that we stay within their respective parameters. As Project Manager, she will regularly communicate with the City via telephone and email and will proactively identify any potential issues that arise. If issues arise that may affect the project schedule or budget, Rincon will immediately communicate this to the City and determine a mutually agreeable course of action for resolution. The Project Manager and the Principal in Charge will help ensure quality control by reviewing all work products before they are sent to the City. As part of this assignment, Ms. Acosta and/or our Housing Team lead, Ms. Weatherby, will participate in and/or conduct bi-weekly check-in conference calls with City staff, and pertinent consultant team members as needed, to review project statuses, milestones, and project needs and concerns. We have found such meetings to be essential in ensuring timely project execution. Through these regular check-in calls, we will proactively identify project issues, immediately bring those issues to the attention of city staff, identify potential solutions, and coordinate with city staff as to the best course of action. Topics at these meetings may include any aspect of the project, e.g. public outreach, housing inventory assessment, document preparation, and CEQA. Amendment No. 1 - Project Management The extended process and lengthened project schedule have required more project management and administrative time than included in our original City of Palo Alto and previously amended budget. The typical time needed to track the project and related issues and coordinate with City staff and internally increases commensurate with the overall project timeline. The original schedule assumed a project completion date of March 2023. The extended schedule will result in the need for additional project management services over an estimated 9-month period. Amendment No. 1 - Task J: Add Services: Housing Element Review (New) SUBCONSULTANT, VTA, to review HCD comment letters sent to other Santa Clara County jurisdictions and conduct and analysis and propose changes to the CITY’s draft Housing Element with the intent to minimize the number of HCD correction comments to Palo Alto’s Housing Element. CITY anticipates a review of the AFHH and programs will be prioritized and VTA would provide direct edits where feasible and engage City staff where input is needed to implement policy changes. Prepare an AFHH matrix, if needed. DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 30  Packet Pg. 108 of 285  Vers.: Aug. 5, 2019 Page 27 of 31 EXHIBIT B SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (“NTP”) from the CITY. Milestones Status 1. TASK A: COMMUNITY ENGAGEMENT PROGRAM DEVELOPMENT Task A.1 Kick off Mtg and Community Engagement Plan Task A.2 Community Workshops and Working Group Meetings Task A.3 Public Meetings Task A.4 Other Outreach Task A.5 Online Engagement Completed Completed Completed Completed Ongoing 2. TASK B: HOUSING ELEMENT REVIEW AND ASSESSMENT Task B.1 Document Review Task B.2 Review and Evaluation of Current Housing Element Completed Completed 3. TASK C: HOUSING ELEMENT COMPONENTS Task C.1 Housing Resources and Opportunities Task C.2 Housing Constraints Task C.3 Housing Inventory of Sites Analysis Task C.4 Housing Needs Assessment Task C.5 Goals, Policies, and Implementing Programs Completed Completed Completed Completed Completed 4. TASK D: REFINE VTA TRAFFIC DEMAND MODEL Completed 5. TASK E: UPDATES TO OTHER COMPREHENSIVE PLAN ELEMENTS Task E.1 Recommendations Memo Task E.2 Comprehensive Plan Amendments Completed Completed 6. TASK F: ZONING CODE AMENDMENTS Task F.1 Rezoning Task F.2 Draft Ordinance Completed Completed 7. TASK G: ENVIRONMENTAL REVIEW Task G.1 Environmental Assessments Task G.2 Notice of Preparation and Scoping Meeting Task G.3 Preparation of a 15162 Initial Study Task G.4 Administrative Draft Supplemental EIR Task G.5 Draft Supplemental EIR Completed Completed Completed Completed Completed DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 31  Packet Pg. 109 of 285  Vers.: Aug. 5, 2019 Page 28 of 31 Task G.6 Final Supplemental EIR Preparation (contingent on comments received) Completed 8. TASK H: PREPARE UPDATES FOR HCD REVIEW AND CERTIFICATION Task H.1 Administrative Draft Housing Element Task H.2 Public Review Draft Housing Element Task H.2.1 - Draft Housing Element for HCD Submittal (Amendment No. 1) Task H.3 Final Draft Housing Element Task H.4 HCD Certification (Amendment No. 1) Task H.5 - Adoption of Housing Element Update (Amendment No. 1) Task H.6 - HCD Review #2 (Amendment No. 1) Task H.7 - HCD Review #3 (Amendment No. 1) Completed Completed Completed Ongoing Ongoing Ongoing Ongoing Ongoing 9. Task I. Program Management Ongoing 10. TASK J: Add Services: Housing Element Review Completed Optional Schedule of Performance Provision for On-Call or Additional Services Agreements. (This provision only applies if checked and only applies to on-call agreements per Section 1 or agreements with Additional Services per Section 4.) The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on-call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement. DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 32  Packet Pg. 110 of 285  Vers.: Aug. 5, 2019 Page 29 of 31 EXHIBIT C COMPENSATION, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed budget amount for each task set forth below. CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY. BUDGET SCHEDULE TASKS NOT TO EXCEED AMOUNT Task A: Community Engagement Program $85,868 Task B: Housing Element Review and Assessment $10,993 Task C: Housing Element $101,208 Task D: Refine VTA Traffic Demand Model $23,670 Task E: Updates to Other Comprehensive Plan Elements $21,038 Task F: Zoning Code Amendments $19,044 Task G: Environmental Documents $186,845 Task H: Prepare and Finalize Housing Element $43,747 Task I: Project Management $30,914 Sub-total of Services (Tasks A-I): $523,327 Sub-total for Reimbursable Expenses: $0 Total for Services and Reimbursable Expenses* $523,327 Additional Services (if any, per Section 4) $104,665 Maximum Total Compensation $627,993 DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 33  Packet Pg. 111 of 285  Vers.: Aug. 5, 2019 Page 30 of 31 Amendment No. 1 (Amended Task H thru J) Task H.2.1 - Draft Housing Element for HCD Submittal $23,837 Task H.4 - HCD Review #1 $26,510 Task H.5 - Adoption of Housing Element Update $7,121 Task H.6 - HCD Review #2 $20,039 Task H.7 - HCD Review #3 $11,908 Task I - Project Management $32,965 Task J – Housing Element Review $11,204 Subtotal (Rincon) $133,584 Veronica Tam and Associates, Inc. (subconsultant – direct expense) $19,849 Amendment No. 1 Subtotal (Rincon + VTA) $153,433 Additional Services (10% Contingency) $15,343 Amendment No. 1 Services & Additional Services Subtotal $168,776 Original Contract Services & Reimbursable Subtotal Compensation $523,327 Original Contract Additional Service Subtotal $104,665 New Maximum Total Compensation $796,768 DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 34  Packet Pg. 112 of 285  Vers.: Aug. 5, 2019 Page 31 of 31 EXHIBIT C-1 SCHEDULE OF RATES, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CONSULTANT’s schedule of rates is as follows: POSITION HOURLY RATE Principal I $202.40 Director I $202.40 Senior Supervisor II $188.60 Senior Professional II $175.00 Senior Professional I $147.20 Professional IV $145.00 Professional III $119.60 GIS/CADD Specialist II $115.00 Production Specialist $88.00 DocuSign Envelope ID: 0A2E9658-80EF-4336-AFCC-7A2956D8A50B Item 9 Attachment A - Rincon Consultants, C21181034 Amendment No. 1        Item 9: Staff Report Pg. 35  Packet Pg. 113 of 285  2 1 4 6 City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Office of Emergency Services Meeting Date: August 7, 2023 Report #:2305-1415 TITLE Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) (C24187696) in an Amount Not-to-Exceed $778,275 over 5 years and one month period ending June 30, 2028 to provide Intrusion Detection System (IDS) monitoring and notification services. CEQA status - not a project. RECOMMENDATION Staff recommends that Council approve and authorize the City Manager or their designee to execute a contract with Allied Universal Technology Services (AUTS) in an Amount Not-to- Exceed $778,275 for the period June 2, 2023 – June 30, 2028, to provide IDS monitoring and notification services. BACKGROUND In June 2018 the City of Palo Alto contracted with G4S (Contract number C18172456) to provide remote video monitoring of the four at-grade rail crossings in the City limits and to make notifications to public safety agencies when established criteria were observed. The current contract period ended on June 1, 2023. ANALYSIS The IDS became operational in September 2018 and has been in use since that time to monitor the four Caltrain at-grade crossings. This followed more than three years of monitoring efforts initially by volunteers then staffed by contracted staffing at roughly $xxx annually, which proved problematic for multiple reasons. The four Caltrain rail crossings include Palo Alto Avenue, Churchill Avenue, W. Meadow Drive, and W. Charleston Road. Each crossing has six cameras with a combination of fixed, thermal and PTZ (pan, tilt, zoom) with the capability of viewing objects up to 1,000 feet in both north and south directions in variable light and weather conditions, and covers the area of the crossing and intersection with Alma Street. City fiber provides the backhaul of video imagery to a server system in the Palo Alto City Hall that is also used by the vendor at a remote monitoring center. A notification protocol is followed by the monitoring center operator to make Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 1  Packet Pg. 114 of 285  2 1 4 6 appropriate notifications to local public safety agencies when specific criteria are met (unsafe conditions). The City of Palo Alto City Council approved the IDS system in June 2017 when they authorized the design and construction of the CalTrain Corridor Video Management System Installation capital project (PE-18001). (CMR Staff Report #8065)1. In December 2019, G4S rebranded post-merger under the name Allied Universal Technology Services. Starting in fiscal year 2021 OES began reporting on the number of annual reported incidents within the Caltrain right of way. Data was recorded starting in FY 2020, the table below is an output of published metrics in FY2020-2022. This measure provides the number of incidents reported to by the third party under contract. FY 2020 FY2021 FY2022 ￿FY23 Annual Incidents ￿25 Subsequent to the bid process, OES staff reached out to potential bidders that did not submit proposals to inquire as to why they decided not to participate. No responses were received. 1 City of Palo Alto Staff Report #8065 at https://www.cityofpaloalto.org/files/assets/public/agendas-minutes- reports/reports/city-manager-reports-cmrs/year-archive/2017/id-8065-caltrain.pdf Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 2  Packet Pg. 115 of 285  2 1 4 6 Intrusion Detection System (IDS) monitoring and notification services. Proposed Length of Project 5 years Number of Bids Mailed to Contractors 6 Number of Websites 1 (City’s eprocurement portal, PlanetBids) Total Days to Respond to Bid 21 Optional Pre-Bid Meeting May 20, 2021 at 9:30 A.M. # of Company Attendees at Pre-Bid Meeting 3 Number of Bids Received:1 Bid Price Range $778,275 The five-year cost in this agreement (61 months) is for $778,275. The previous 5-year contract (60 months) was awarded to G4S at a cost of $600,000 which did not include any annual increase in contract cost during the term. This agreement differs as costs increase each year as detailed in Exhibit C of the contract, and it includes an additional month of services to align with the City’s fiscal year. This cost escalation is in line with standard inflation expectations. FISCAL/RESOURCE IMPACT The total five-year and one month cost of the contract is $778,275. The first-year amount of $144,040 is anticipated to be available in the OES operating budget in Fiscal Year 2024 pending the City Council adoption of the FY 2024 Operating budget, scheduled for June 19, 2023. Future year funding is subject to Council approval as part of the annual budget process. STAKEHOLDER ENGAGEMENT No stakeholder engagement was conducted for this contracting action. OES involved members of the Police and Utilities departments in the RFP evaluation. ENVIRONMENTAL REVIEW The recommendation in this report does not constitute a project requiring review under the California Environmental Quality Act (CEQA) since there is no potential for a direct or reasonably foreseeable indirect physical change in the environment. Council’s prior approval of the IDS system was determined exempt from CEQA review under Class 1 of the CEQA guidelines as repair, maintenance, and/or minor alteration of existing facilities. ATTACHMENTS Attachment A: Allied Universal Technology Services Contract C24187696 APPROVED BY: Ken Dueker, Director Office of Emergency Services Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 3  Packet Pg. 116 of 285  Professional Services Rev. Dec.15, 2020 CITY OF PALO ALTO CONTRACT NO. C24187696 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PALO ALTO AND UNIVERSAL PROTECTION SECURITY SYSTEMS LP dba ALLIED UNIVERSAL TECHNOLOGY SERVICES This Agreement for Professional Services (this “Agreement”) is entered into as of the 2nd day of June, 2023 (the “Effective Date”), by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and UNIVERSAL PROTECTION SECURITY SYSTEMS dba ALLIED UNIVERSAL TECHNOLOGY SERVICES , a California Limited Partnership, located at 2301 Armstrong Street, Suite 101, Livermore, CA 94551 (“CONSULTANT”). The following recitals are a substantive portion of this Agreement and are fully incorporated herein by this reference: RECITALS A.CITY intends to issue a contract to monitor video intrusion detection system at four Caltrain rail crossings (“Project”) and desires to engage a consultant to provide 24-hour remote monitoring and notification services in connection with the Project (the “Services”, as detailed more fully in Exhibit A). B.CONSULTANT represents that it, its employees and subconsultants, if any, possess the necessary professional expertise, qualifications, and capability, and all required licenses and/or certifications to provide the Services. C.CITY, in reliance on these representations, desires to engage CONSULTANT to provide the Services as more fully described in Exhibit A, entitled “SCOPE OF SERVICES”. NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, in this Agreement, the parties agree as follows: SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described in Exhibit A in accordance with the terms and conditions contained in this Agreement. The performance of all Services shall be to the reasonable satisfaction of CITY. SECTION 2. TERM. The term of this Agreement shall be from the effective date shown above through June 30, 2028 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement. SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of Services under this Agreement. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit B, entitled “SCHEDULE OF PERFORMANCE”. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 4  Packet Pg. 117 of 285  Professional Services Rev. Dec.15, 2020 timely manner based upon the circumstances and direction communicated to the CONSULTANT. CITY’s agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT. SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed Seven Hundred Seventy Eight Thousand Two Hundred Seventy Five Dollars and Thirty-Three Cents ($778,275.33). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly invoices to the CITY describing the Services performed and the applicable charges (including, if applicable, an identification of personnel who performed the Services, hours worked, hourly rates, and reimbursable expenses), based upon Exhibit C or, as applicable, CONSULTANT’s schedule of rates set forth in Exhibit C-1. If applicable, the invoice shall also describe the percentage of completion of each task. The information in CONSULTANT’s invoices shall be subject to verification by CITY. CONSULTANT shall send all invoices to CITY’s Project Manager at the address specified in Section 13 (Project Management) below. CITY will generally process and pay invoices within thirty (30) days of receipt of an acceptable invoice. SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All Services shall be performed by CONSULTANT or under CONSULTANT’s supervision. CONSULTANT represents that it, its employees and subcontractors, if any, possess the professional and technical personnel necessary to perform the Services required by this Agreement and that the personnel have sufficient skill and experience to perform the Services assigned to them. CONSULTANT represents that it, its employees and subcontractors, if any, have and shall maintain during the term of this Agreement all licenses, permits, qualifications, insurance and approvals of whatever nature that are legally required to perform the Services. All Services to be furnished by CONSULTANT under this Agreement shall meet the professional standard and quality that prevail among professionals in the same discipline and of similar knowledge and skill engaged in related work throughout California under the same or similar circumstances. SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner the Project or the performance of the Services or those engaged to perform Services under this Agreement, as amended from time to time. CONSULTANT shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the Services. SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs, including, but not limited to, increases in the cost of Services, arising from or caused by CONSULTANT’s errors and omissions, including, but not limited to, the costs of corrections such errors and omissions, any change order markup costs, or costs arising from delay caused by the errors and omissions or unreasonable delay in correcting the errors and omissions. DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 5  Packet Pg. 118 of 285  Professional Services Rev. Dec.15, 2020 SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works project, CONSULTANT shall submit estimates of probable construction costs at each phase of design submittal. If the total estimated construction cost at any submittal exceeds the CITY’s stated construction budget by ten percent (10%) or more, CONSULTANT shall make recommendations to CITY for aligning the Project design with the budget, incorporate CITY approved recommendations, and revise the design to meet the Project budget, at no additional cost to CITY. SECTION 10. INDEPENDENT CONTRACTOR. CONSULTANT acknowledges and agrees that CONSULTANT and any agent or employee of CONSULTANT will act as and shall be deemed at all times to be an independent contractor and shall be wholly responsible for the manner in which CONSULTANT performs the Services requested by CITY under this Agreement. CONSULTANT and any agent or employee of CONSULTANT will not have employee status with CITY, nor be entitled to participate in any plans, arrangements, or distributions by CITY pertaining to or in connection with any retirement, health or other benefits that CITY may offer its employees. CONSULTANT will be responsible for all obligations and payments, whether imposed by federal, state or local law, including, but not limited to, FICA, income tax withholdings, workers’ compensation, unemployment compensation, insurance, and other similar responsibilities related to CONSULTANT’s performance of the Services, or any agent or employee of CONSULTANT providing same. Nothing in this Agreement shall be construed as creating an employment or agency relationship between CITY and CONSULTANT or any agent or employee of CONSULTANT. Any terms in this Agreement referring to direction from CITY shall be construed as providing for direction as to policy and the result of CONSULTANT’s provision of the Services only, and not as to the means by which such a result is obtained. SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or transfer any interest in this Agreement nor the performance of any of CONSULTANT’s obligations hereunder without the prior written approval of the City Manager. Any purported assignment made without the prior written approval of the City Manager will be void and without effect. Subject to the foregoing, the covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators and assignees of the parties. SECTION 12. SUBCONTRACTING. Option A: No Subcontractor: CONSULTANT shall not subcontract any portion of the Services to be performed under this Agreement without the prior written authorization of the City Manager or designee. In the event CONSULTANT does subcontract any portion of the work to be performed under this Agreement, CONSULTANT shall be fully responsible for all acts and omissions of subcontractors. Option B: Subcontracts Authorized: Notwithstanding Section 11 (Assignment) above, CITY agrees that subcontractors may be used to complete the Services. The subcontractors authorized by CITY to perform work on this Project are: CONSULTANT shall be responsible for directing the work of any subcontractors and for any DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 6  Packet Pg. 119 of 285  Professional Services Rev. Dec.15, 2020 compensation due to subcontractors. CITY assumes no responsibility whatsoever concerning compensation of subcontractors. CONSULTANT shall be fully responsible to CITY for all acts and omissions of subcontractors. CONSULTANT shall change or add subcontractors only with the prior written approval of the City Manager or designee. SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign Eric Hinderliter as the CONSULTANT’s Project Manager to have supervisory responsibility for the performance, progress, and execution of the Services and represent CONSULTANT during the day-to-day performance of the Services. If circumstances cause the substitution of the CONSULTANT’s Project Manager or any other of CONSULTANT’s key personnel for any reason, the appointment of a substitute Project Manager and the assignment of any key new or replacement personnel will be subject to the prior written approval of the CITY’s Project Manager. CONSULTANT, at CITY’s request, shall promptly remove CONSULTANT personnel who CITY finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property. CITY’s Project Manager is Nathan Rainey, Police Department, Office of Emergency Services Division, 250 Hamilton Ave., Palo Alto, CA, 94301, Telephone: (650) 617-3197, Email: Nathaniel.Rainey@CityofPaloAlto.org. CITY’s Project Manager will be CONSULTANT’s point of contact with respect to performance, progress and execution of the Services. CITY may designate an alternate Project Manager from time to time. SECTION 14. OWNERSHIP OF MATERIALS. All work product, including without limitation, all writings, drawings, studies, sketches, photographs, plans, reports, specifications, computations, models, recordings, data, documents, and other materials and copyright interests developed under this Agreement, in any form or media, shall be and remain the exclusive property of CITY without restriction or limitation upon their use. CONSULTANT agrees that all copyrights which arise from creation of the work product pursuant to this Agreement are vested in CITY, and CONSULTANT hereby waives and relinquishes all claims to copyright or other intellectual property rights in favor of CITY. Neither CONSULTANT nor its subcontractors, if any, shall make any of such work product available to any individual or organization without the prior written approval of the City Manager or designee. CONSULTANT makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the Scope of Services. SECTION 15. AUDITS. CONSULTANT agrees to permit CITY and its authorized representatives to audit, at any reasonable time during the term of this Agreement and for four (4) years from the date of final payment, CONSULTANT’s records pertaining to matters covered by this Agreement, including without limitation records demonstrating compliance with the requirements of Section 10 (Independent Contractor). CONSULTANT further agrees to maintain and retain accurate books and records in accordance with generally accepted accounting principles for at least four (4) years after the expiration or earlier termination of this Agreement or the completion of any audit hereunder, whichever is later. SECTION 16. INDEMNITY. 16.1. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 7  Packet Pg. 120 of 285  Professional Services Rev. Dec.15, 2020 “Indemnified Party”) from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney’s fees, experts fees, court costs and disbursements (“Claims”) resulting from, arising out of or in any manner related to performance or nonperformance by CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. 16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to require CONSULTANT to indemnify an Indemnified Party from a Claim arising from the active negligence or willful misconduct of an Indemnified Party that is not contributed to by any act of, or by any omission to perform a duty imposed by law or agreement by, CONSULTANT, its officers, employees, agents or contractors under this Agreement. 16.3. The acceptance of CONSULTANT’s Services and duties by CITY shall not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall survive the expiration or early termination of this Agreement. SECTION 16.A. LIMITATION OF LIABILITY. 16.A.1. LIMITATION OF LIABILITY OF CONSULTANT. NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, IN NO EVENT SHALL CONSULTANT BE LIABLE TO CITY, REGARDLESS OF WHETHER ANY CLAIM IS BASED ON CONTRACT OR TORT, FOR SPECIAL, CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES OR FOR ANY LOSS OF PROFIT OR LOSS OF BUSINESS BY CITY, EVEN IF CONSULTANT HAS BEEN ADVISED OF THE POSSIBILITY OF ANY SUCH POTENTIAL CLAIM, LOSS OR DAMAGE. EXCEPT AS PROVIDED IN THE IMMEDIATELY FOLLOWING SENTENCE, IN NO EVENT SHALL THE TOTAL AGGREGATE LIABILITY UNDER THIS AGREEMENT OF CONSULTANT TO CITY EXCEED THE DOLLAR AMOUNT PROVIDED FOR IN SECTION 4 (“NOT TO EXCEED COMPENSATION”) OF THIS AGREEMENT. CONSULTANT'S LIABILITY LIMIT SET FORTH HEREIN SHALL NOT APPLY TO (1) DAMAGES CAUSED BY CONSULTANT'S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, (2) CONSULTANT'S OBLIGATIONS TO INDEMNIFY AND DEFEND CITY PURSUANT TO SECTION 16 (“INDEMNIFICATION”) OF THIS AGREEMENT, (3) LIMIT CLAIMS OR GENERAL DAMAGES THAT FALL WITHIN THE INSURANCE COVERAGE OF THIS AGREEMENT, (4) STATUTORY DAMAGES, AND (5) WRONGFUL DEATH CAUSED BY CONSULTANT. 16.A.2. LIMITATION OF LIABILITY OF CITY. CITY’S PAYMENT OBLIGATIONS UNDER THIS AGREEMENT SHALL BE LIMITED TO THE PAYMENT OF THE COMPENSATION PROVIDED FOR IN SECTION 4 (“NOT TO EXCEED COMPENSATION”) OF THIS AGREEMENT. NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, IN NO EVENT SHALL CITY BE LIABLE, REGARDLESS OF WHETHER ANY CLAIM IS BASED ON CONTRACT OR TORT, FOR ANY SPECIAL, CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES, INCLUDING, BUT NOT LIMITED TO, LOST PROFITS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR THE SERVICES PERFORMED IN CONNECTION WITH THIS AGREEMENT. SECTION 17. WAIVERS. No waiver of a condition or nonperformance of an obligation under DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 8  Packet Pg. 121 of 285  Professional Services Rev. Dec.15, 2020 this Agreement is effective unless it is in writing in accordance with Section 29.4 of this Agreement. No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted shall apply solely to the specific instance expressly stated. No single or partial exercise of any right or remedy will preclude any other or further exercise of any right or remedy. SECTION 18. INSURANCE. 18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit D, entitled “INSURANCE REQUIREMENTS”. CONSULTANT and its contractors, if any, shall obtain a policy endorsement naming CITY as an additional insured under any general liability or automobile policy or policies. 18.2. All insurance coverage required hereunder shall be provided through carriers with AM Best’s Key Rating Guide ratings of A-:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming CITY as an additional insured under such policies as required above. 18.3. Certificates evidencing such insurance shall be filed with CITY concurrently with the execution of this Agreement. The certificates will be subject to the approval of CITY’s Risk Manager and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Purchasing Manager thirty (30) days’ prior written notice of the cancellation or modification. If the insurer cancels or modifies the insurance and provides less than thirty (30) days’ notice to CONSULTANT, CONSULTANT shall provide the Purchasing Manager written notice of the cancellation or modification within two (2) business days of the CONSULTANT’s receipt of such notice. CONSULTANT shall be responsible for ensuring that current certificates evidencing the insurance are provided to CITY’s Chief Procurement Officer during the entire term of this Agreement. 18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT’s liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including such damage, injury, or loss arising after the Agreement is terminated or the term has expired. SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES. 19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. If CONSULTANT fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided under this Agreement or at law, the City Manager may terminate this Agreement sooner upon written notice of termination. Upon receipt of any notice of suspension or termination, CONSULTANT will DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 9  Packet Pg. 122 of 285  Professional Services Rev. Dec.15, 2020 discontinue its performance of the Services on the effective date in the notice of suspension or termination. 19.2. CONSULTANT may terminate this Agreement or suspend its performance of the Services by giving thirty (30) days prior written notice thereof to CITY, but only in the event of a substantial failure of performance by CITY. 19.3. In event of suspension or termination, CONSULTANT will deliver to the City Manager on or before the effective date in the notice of suspension or termination, any and all work product, as detailed in Section 14 (Ownership of Materials), whether or not completed, prepared by CONSULTANT or its contractors, if any, in the performance of this Agreement. Such work product is the property of CITY, as detailed in Section 14 (Ownership of Materials). 19.4. In event of suspension or termination, CONSULTANT will be paid for the Services rendered and work products delivered to CITY in accordance with the Scope of Services up to the effective date in the notice of suspension or termination; provided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT’s Services provided in material conformity with this Agreement as such determination is made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 16.A, 17, 19.3, 19.4, 19.5, 20, 25, 27, 28, 29 and 30. 19.5. No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement, unless made in accordance with Section 17 (Waivers). SECTION 20. NOTICES. All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: To CITY: Office of the City Clerk City of Palo Alto Post Office Box 10250 Palo Alto, CA 94303 With a copy to the Purchasing Manager To CONSULTANT: Attention of the Project Manager at the address of CONSULTANT recited on the first page of this Agreement. CONSULTANT shall provide written notice to CITY of any change of address. SECTION 21. CONFLICT OF INTEREST. 21.1. In executing this Agreement, CONSULTANT covenants that it presently DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 10  Packet Pg. 123 of 285  Professional Services Rev. Dec.15, 2020 has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services. 21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subcontractors or other persons or parties having such an interest. CONSULTANT certifies that no person who has or will have any financial interest under this Agreement is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California, as amended from time to time. CONSULTANT agrees to notify CITY if any conflict arises. 21.3. If the CONSULTANT meets the definition of a “Consultant” as defined by the Regulations of the Fair Political Practices Commission, CONSULTANT will file the appropriate financial disclosure documents required by the Palo Alto Municipal Code and the Political Reform Act of 1974, as amended from time to time. SECTION 22. NONDISCRIMINATION; COMPLIANCE WITH ADA. 22.1. As set forth in Palo Alto Municipal Code Section 2.30.510, as amended from time to time, CONSULTANT certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to that person’s race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. CONSULTANT acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. 22.2. CONSULTANT understands and agrees that pursuant to the Americans Disabilities Act (“ADA”), programs, services and other activities provided by a public entity to the public, whether directly or through a contractor or subcontractor, are required to be accessible to the disabled public. CONSULTANT will provide the Services specified in this Agreement in a manner that complies with the ADA and any other applicable federal, state and local disability rights laws and regulations, as amended from time to time. CONSULTANT will not discriminate against persons with disabilities in the provision of services, benefits or activities provided under this Agreement. SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY’s Environmentally Preferred Purchasing policies which are available at CITY’s Purchasing Department, hereby incorporated by reference and as amended from time to time. CONSULTANT shall comply with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste Program. Zero Waste best practices include, first, minimizing and reducing waste; second, reusing waste; and, third, recycling or composting waste. In particular, CONSULTANT shall comply with the following Zero Waste requirements: (a) All printed materials provided by CONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double-sided and printed on a minimum of 30% or greater DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 11  Packet Pg. 124 of 285  Professional Services Rev. Dec.15, 2020 post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post-consumer material and printed with vegetable-based inks. (b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Department’s office. (c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY, for reuse or recycling. CONSULTANT shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed. SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE. CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code Section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code Section 4.62.060. SECTION 25. NON-APPROPRIATION. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code, as amended from time to time. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This Section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement. SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS. 26.1. This Project is not subject to prevailing wages and related requirements. CONSULTANT is not required to pay prevailing wages and meet related requirements under the California Labor Code and California Code of Regulations in the performance and implementation of the Project if the contract: (1) is not a public works contract; (2) is for a public works construction project of $25,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j); or (3) is for a public works alteration, demolition, repair, or maintenance project of $15,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j). SECTION 27. CLAIMS PROCEDURE FOR “9204 PUBLIC WORKS PROJECTS”. For purposes of this Section 27, a “9204 Public Works Project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (Cal. Pub. Cont. Code § 9204.) Per California Public Contract Code Section 9204, for Public Works Projects, certain claims procedures shall apply, as set forth in DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 12  Packet Pg. 125 of 285  Professional Services Rev. Dec.15, 2020 Exhibit F, entitled “Claims for Public Contract Code Section 9204 Public Works Projects”. This Project is not a 9204 Public Works Project. SECTION 28. CONFIDENTIAL INFORMATION. 28.1. In the performance of this Agreement, CONSULTANT may have access to CITY’s Confidential Information (defined below). CONSULTANT will hold Confidential Information in strict confidence, not disclose it to any third party, and will use it only for the performance of its obligations to CITY under this Agreement and for no other purpose. CONSULTANT will maintain reasonable and appropriate administrative, technical and physical safeguards to ensure the security, confidentiality and integrity of the Confidential Information. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to its employees, agents and subcontractors, if any, to the extent they have a need to know in order to perform CONSULTANT’s obligations to CITY under this Agreement and for no other purpose, provided that the CONSULTANT informs them of, and requires them to follow, the confidentiality and security obligations of this Agreement. 28.2. “Confidential Information” means all data, information (including without limitation “Personal Information” about a California resident as defined in Civil Code Section 1798 et seq., as amended from time to time) and materials, in any form or media, tangible or intangible, provided or otherwise made available to CONSULTANT by CITY, directly or indirectly, pursuant to this Agreement. Confidential Information excludes information that CONSULTANT can show by appropriate documentation: (i) was publicly known at the time it was provided or has subsequently become publicly known other than by a breach of this Agreement; (ii) was rightfully in CONSULTANT’s possession free of any obligation of confidence prior to receipt of Confidential Information; (iii) is rightfully obtained by CONSULTANT from a third party without breach of any confidentiality obligation; (iv) is independently developed by employees of CONSULTANT without any use of or access to the Confidential Information; or (v) CONSULTANT has written consent to disclose signed by an authorized representative of CITY. 28.3. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to the extent required by order of a court of competent jurisdiction or governmental body, provided that CONSULTANT will notify CITY in writing of such order immediately upon receipt and prior to any such disclosure (unless CONSULTANT is prohibited by law from doing so), to give CITY an opportunity to oppose or otherwise respond to such order. 28.4. CONSULTANT will notify City promptly upon learning of any breach in the security of its systems or unauthorized disclosure of, or access to, Confidential Information in its possession or control, and if such Confidential Information consists of Personal Information, CONSULTANT will provide information to CITY sufficient to meet the notice requirements of Civil Code Section 1798 et seq., as applicable, as amended from time to time. 28.5. Prior to or upon termination or expiration of this Agreement, CONSULTANT will honor any request from the CITY to return or securely destroy all copies of Confidential Information. All Confidential Information is and will remain the property of the CITY and nothing contained in this Agreement grants or confers any rights to such Confidential DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 13  Packet Pg. 126 of 285  Professional Services Rev. Dec.15, 2020 Information on CONSULTANT. 28.6. If selected in Section 30 (Exhibits), this Agreement is also subject to the terms and conditions of the Information Privacy Policy and Cybersecurity Terms and Conditions. SECTION 29. MISCELLANEOUS PROVISIONS. 29.1. This Agreement will be governed by California law, without regard to its conflict of law provisions. 29.2. In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Santa Clara, State of California. 29.3. The prevailing party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys’ fees expended in connection with that action. The prevailing party shall be entitled to recover an amount equal to the fair market value of legal services provided by attorneys employed by it as well as any attorneys’ fees paid to third parties. 29.4. This Agreement, including all exhibits, constitutes the entire and integrated agreement between the parties with respect to the subject matter of this Agreement, and supersedes all prior agreements, negotiations, representations, statements and undertakings, either oral or written. This Agreement may be amended only by a written instrument, which is signed by the authorized representatives of the parties and approved as required under Palo Alto Municipal Code, as amended from time to time. 29.5. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the unaffected provisions of this Agreement will remain in full force and effect. 29.6. In the event of a conflict between the terms of this Agreement and the exhibits hereto (per Section 30) or CONSULTANT’s proposal (if any), the Agreement shall control. In the event of a conflict between the exhibits hereto and CONSULTANT’s proposal (if any), the exhibits shall control. 29.7. The provisions of all checked boxes in this Agreement shall apply to this Agreement; the provisions of any unchecked boxes shall not apply to this Agreement. 29.8. All section headings contained in this Agreement are for convenience and reference only and are not intended to define or limit the scope of any provision of this Agreement. 29.9. This Agreement may be signed in multiple counterparts, which, when executed by the authorized representatives of the parties, shall together constitute a single binding agreement. SECTION 30. EXHIBITS. Each of the following exhibits, if the check box for such exhibit is selected below, is hereby attached and incorporated into this Agreement by reference as though fully set forth herein: DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 14  Packet Pg. 127 of 285  Professional Services Rev. Dec.15, 2020 EXHIBIT A: SCOPE OF SERVICES EXHIBIT C: COMPENSATION EXHIBIT D: INSURANCE REQUIREMENTS EXHIBIT E: INFORMATION PRIVACY POLICY EXHIBIT F: CYBERSECURITY TERMS AND CONDITIONS THIS AGREEMENT IS NOT COMPLETE UNLESS ALL SELECTED EXHIBITS ARE ATTACHED. DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 15  Packet Pg. 128 of 285  Professional Services Rev. Dec.15, 2020 CONTRACT NO. C24187696 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee UNIVERSAL PROTECTION SECURITY SYSTEMS LP dba ALLIED UNIVERSAL TECHNOLOGY SERVICES Officer 1 By: Name: Title: Officer 2 By: Name: DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 President Carey Boethel David Buckman EVP and General Counsel Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 16  Packet Pg. 129 of 285  Professional Services Rev. Dec.15, 2020 EXHIBIT A SCOPE OF SERVICES CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”. 1.0 PROJECT OVERVIEW Consultant will provide software, to be run on City servers, to provide 24-hour remote monitoring of the video Intrusion Detection System (IDS) at four Peninsula Corridor Joint Powers Board (PCJPB)/Caltrain Corridor crossings in City. The four Caltrain rail crossings include Palo Alto Avenue, Churchill Avenue, W. Meadow Drive and W. Charleston Road. Each crossing has six cameras with a combination of fixed, thermal and PTZ (pan, tilt, zoom) with the capability of viewing objects up to 1,000 feet in both north and south directions in variable light and weather conditions, and also covers the area of the crossing and intersection with Alma Street. The Consultant’s software will allow the City to operate the video IDS installed by Consultant in order enable monitoring of the rail crossings as detailed herein, and Consultant will provide video monitoring services as detailed herein. This system currently uses an Avigilon software system for local monitoring. 2.0 GOVERNING STANDARDS AND CODES During the monitoring of this project, Consultant shall comply with the following standards and codes: All applicable Local and State codes, regulations, rules and ordinances; City’s Information Privacy Policy, SaaS Security Privacy Terms and Conditions, and Video Management System (VMS) Policies (each of which is hereby attached and incorporated into this Agreement by reference as though fully set forth herein); and City’s Confidential Incident Notification Protocol administered by the Office of Emergency Services and the Police Department. 2.1 MONITORING SERVICES Consultant shall provide highly qualified technical resources with substantial experience in field configuration, SureView Immix programming, IT/communications, video analytics configuration, incident management as well as event monitoring and response. Consultant shall: Provide continuous monitoring services of the four PCIPB/Caltrain Corridor crossings in Palo Alto for sixty one months, with monitoring provided twenty-four hours a day, 7 days a week. Utilize the existing Avigilon analytics event generated alerts validated from the MaRC. Take action as described in the Incident Notification Protocol. Utilize the Immix platform and adhere to current reporting standards and requirements. Notify the City of any power failures, connectivity issues or other problems with the system. Provide timely incident reports when required to the City of Palo Alto Office of Emergency Services. Maintain a UL listed and CASS five diamond certification Intelligent Security Operations Center (ISOC) during the term of this Agreement. DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 17  Packet Pg. 130 of 285  Professional Services Rev. Dec.15, 2020 Engage the City’s Office of Emergency Services and the Police Department as appropriate to improve system performance. 2.2 Monitoring Assumptions The City shall supply and maintain the internet service provider (ISP) network. The “network” is the ISP portion network owned or operated on behalf of the City that extends from City Hall to the outbound port on the border router and includes all redundant internet connectivity, bandwidth, routers, cabling and switches. Avigilon & Flir software integration to SureView Immix is current and stable. 2.3 Theory of Operation Camera field of view images will be streamed to and recorded using the City’s in-house local Avigilon network video recording processes and storage system. The cameras are fitted with software designed to interface with the Avigilon ACC VMS such that rules may be created to identify certain conditions which might be indicative of persons at risk of being harmed by passing trains. The analytic rules will create an alert event, and when an event is triggered by the analytics, the Allied Universal Monitoring and Response Center (MaRC), will receive an alarm event showing the circumstances in real time. Once validated as a positive alarm, the monitoring center agent will take action as described in the Incident Notification Protocol. This may include the use of the public address (PA) speaker system. The Avigilon multi-sensor analytic cameras overlooking the intersections and the wide-angle and Long Range FLIR thermal cameras looking north and south along the Caltrain right-of-way will drive the analytic alarm event triggers 2.4 Incident Report and Analytic Responsibilities Allied Universal will use its event processing automation system, Immix as the foundation platform to provide the City with the level of surveillance services required to fulfill the scope of work. A web portal which has been set up for the City provides constant access to view incident review incident types and outcomes. An incident report will be created on all incidents meeting the criteria provided by the City of Palo Alto and agreed to by Allied Universal. The report shall contain still photos and a comprehensive audit trail of all actions related to the incident. Reports are generated through the use of the security automation platform. Incident reports shall be created immediately following an incident and available via the web portal. Additional information shall be added to the report as the monitoring center receives additional information. Customer reporting shall be available on the security platform to meet the City’s preferences. A database of incidents shall be compiled to allow the City the ability to identify trends and optimize the safety and security programs. 2.5 Terms and Definitions DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 18  Packet Pg. 131 of 285  Professional Services Rev. Dec.15, 2020 1. “Beneficial Use” means substantial availability of the Monitoring Services, except for minor adjustments and corrections. 2. “In-Service Date” means the date on which Beneficial Use is available to the City. 3. “Listed Event(s)” means the specific scenarios that direct AUTS response to alarm events that are listed in this Scope of Work. 4. “Monitoring Facility” means AUTS’ location(s) (including those of its subcontractors) which receive City’s data, images, videos and/or signals. 5. “Services” means the services (including software used in the performance of the services) provided to City as detailed in this Agreement. 6. “System” means the “24-hour remote monitored video Intrusion Detection System (IDS) at four PCJPB/Caltrain Corridor crossings in City.” i. After the In-Service Date, City agrees to (a) not to make any change which impair or to otherwise affect the transmission of data, images, videos, and/or signals from the System to the Monitoring Facility; (b) to repair; service and/or to assure the proper operation of any other property, equipment, system, or device of City associated with or connected to the System; (c) to provide necessary electrical power at the sites; (d) provide necessary network services for the sites; (e) to regularly test and set the System, understanding that the sensitivity and area of coverage of space protection devices may change, that the Monitoring Facility is unable to detect such changes unless the City notifies AUTS in writing and accordingly, and that tests in the area(s) of such coverage area necessary to ensure adequate System operation; (f) to not interfere with the effectiveness of the transmission of data, images, videos, and/or signals to the Monitoring Facility and/or the recording of images and/or videos by the System; (g) to secure, at its own cost and expense, whatever permission or licenses are necessary from the authorities having jurisdiction (including Utility companies) to transmit data, images, videos, and signals from the System to the Monitoring Facility and otherwise receive Services; and (h) to use the System properly and to follow associated instructions. ii. The City acknowledges and agrees that AUTS may record images, videos, wire and oral transmissions or communications in connection with AUTS’ performance of the Services and the City hereby authorizes and consents (on behalf of itself and its employees, agents and other representatives) to AUTS intercepting, recording, retrieving, reviewing, copying disclosing and otherwise using the contents of all telephone, video, wire, oral, electronic and other forms of transmission or communications to which the City and its employees, agents and other representatives are parties in each case solely in connection with AUTS’ performance of the Services under this Agreement. iii.AUTS shall monitor data, images, videos and signals in accordance with this scope of work. If the Monitoring Facility receives an alarm signal, image and/or video from the System that qualifies as a Listed Event (as defined below), AUTS shall respond as set forth below to the Listed Event within a reasonable period of time under the circumstances. AUTS may, in its discretion, verify any data, DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 19  Packet Pg. 132 of 285  Professional Services Rev. Dec.15, 2020 alarm signal, image or video by telephone or otherwise before notifying emergency personnel. Contractor has no obligation to respond to any signals and/or subjective interpretations of images or videos received by the Monitoring Facility which are not Listed Events or to take any actions which are not expressly set forth in this scope. iv. City acknowledges that the data, images, videos, and signals from the System are transmitted to the Monitoring Facility using the City and/or third-party equipment, regular telephone or network services and internet service which are wholly beyond the control of AUTS. City acknowledges and agrees that images, videos and signals transmitted by the System will not be received by the Monitoring Facility during any disruption, interference, malfunction, or other non-performance of any such equipment and/or services. City acknowledges and agrees that AUTS shall bear no responsibility or liability for any actual or claimed damages incurred as a direct or indirect result of such outages of such applications, equipment, and/or services not caused by the fault of AUTS. v. Under no circumstance shall AUTS be liable for any fees assessed with respect to the occurrence of any false alarm not caused by AUTS. vi.AUTS does not represent or warrant that the monitoring services shall prevent any loss by burglary, holdup, fire or otherwise, or that the services shall in all cases provide the protection for which they are intended. vii. The City shall provide AUTS reasonable access to the sites and the System in order to perform the Services, including, by way of example, testing, servicing and monitoring of any equipment or components. Monitoring Services – Service Level Agreements: “Listed Event(s)” means the specific scenarios that direct G4S response to alarm events that are listed in the Scope of Work. Monitoring Service is required along with Remote Monitoring Center for access to other services. Required availability for these Monitoring Services if 95% percent uptime, not counting planned maintenance time. The 95% percent availability metric will be measured by a rolling six-month period. Reports of availability “uptime” will be sent on a quarterly basis to the Project Manager. 3.0 Kick-off Meeting Vendor shall hold a “start of service period” meeting to review contract documents, confirm system and network design, confirm monitoring services and notification protocols, and other items requiring immediate attention. Prior to the kickoff, vendor will coordinate with the City on the agenda and logistics for this meeting. DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 20  Packet Pg. 133 of 285  Professional Services Rev. Dec.15, 2020 EXHIBIT C COMPENSATION CITY agrees to compensate CONSULTANT for Services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Exhibit C-1 up to the not to exceed budget amount for each task set forth below. CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below, provided that the total compensation for the Services, including any specified reimbursable expenses, and the total compensation for Additional Services (if any, per Section 4 of the Agreement) do not exceed the amounts set forth in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY. BUDGET SCHEDULE NOT TO EXCEED AMOUNT Task 1 ((Monitoring Year 1)) $144,040 Task 2 (Monitoring Year 2) $148,356.00 Task 3 (Monitoring Year 3) $152,828.00 Task 4 (Monitoring Year 4) $157,404.00 Task 5 (Monitoring Year 5+ last month) $175,647.33 Sub-total for Services $778,275.33 Reimbursable Expenses (if any) $0 Total for Services and Reimbursable Expenses $778,275.33 Additional Services (if any, per Section 4) $0 Maximum Total Compensation $ DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 21  Packet Pg. 134 of 285  Professional Services Rev. Dec.15, 2020 REIMBURSABLE EXPENSES CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder. Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: NONE up to the not-to-exceed amount of: $0.00. A. Travel outside the San Francisco Bay Area, including transportation and meals, if specified as reimbursable, will be reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of travel and meal expenses. All requests for reimbursement of expenses, if any are specified as reimbursable under this section, shall be accompanied by appropriate backup documentation and information. DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 22  Packet Pg. 135 of 285  Professional Services Rev. Dec.15, 2020 EXHIBIT D INSURANCE REQUIREMENTS CONSULTANTS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS AS SPECIFIED HEREIN. REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS EACH OCCURRENCE AGGREGATE YES YES WORKER’S COMPENSATION EMPLOYER’S LIABILITY STATUTORY STATUTORY STATUTORY STATUTORY YES GENERAL LIABILITY, INCLUDING PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL LIABILITY BODILY INJURY PROPERTY DAMAGE BODILY INJURY & PROPERTY DAMAGE COMBINED. $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 NON-OWNED PROPERTY DAMAGE $1,000,000 $1,000,000 YES PROFESSIONAL LIABILITY, INCLUDING, ERRORS AND OMISSIONS, MALPRACTICE (WHEN APPLICABLE), AND NEGLIGENT PERFORMANCE ALL DAMAGES $1,000,000 YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONSULTANT, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONSULTANT AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I.INSURANCE COVERAGE MUST INCLUDE: A.A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONSULTANT’S AGREEMENT TO INDEMNIFY CITY. II.THE CONSULTANT MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING URL: HTTPS://WWW.PLANETBIDS.COM/PORTAL/PORTAL.CFM?COMPANYID=25569 III.ENDORSEMENT PROVISIONS WITH RESPECT TO THE INSURANCE AFFORDED TO ADDITIONAL INSUREDS: A.PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 23  Packet Pg. 136 of 285  Professional Services Rev. Dec.15, 2020 B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C.NOTICE OF CANCELLATION 1.IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2.IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO AT THE FOLLOWING URL: HTTPS://WWW.PLANETBIDS.COM/PORTAL/PORTAL.CFM?COMPANYID=25569 OR HTTP://WWW.CITYOFPALOALTO.ORG/GOV/DEPTS/ASD/PLANET_BIDS_HOW_TO.ASP DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 24  Packet Pg. 137 of 285  POLICY AND PROCEDURES 1-XX/ITD Revised: July 2017 EXHIBIT E INFORMATION PRIVACY POLICY POLICY STATEMENT The City of Palo Alto (the “City”) strives to promote and sustain a superior quality of life for persons in Palo Alto. In promoting the quality of life of these persons, it is the policy of the City, consistent with the provisions of the California Public Records Act, California Government Code §§6250 – 6270, to take appropriate measures to safeguard the security and privacy of the personal (including, without limitation, financial) information of persons, collected in the ordinary course and scope of conducting the City’s business as a local government agency. These measures are generally observed by federal, state and local authorities and reflected in federal and California laws, the City’s rules and regulations, and industry best practices, including, without limitation, the provisions of California Civil Code §§ 1798.3(a), 1798.24, 1798.79.8(b), 1798.80(e), 1798.81.5, 1798.82(e), 1798.83(e)(7), and 1798.92(c). Though some of these provisions do not apply to local government agencies like the City, the City will conduct business in a manner which promotes the privacy of personal information, as reflected in federal and California laws. The objective of this Policy is to describe the City’s data security goals and objectives, to ensure the ongoing protection of the Personal Information, Personally Identifiable Information, Protected Critical Infrastructure Information and Personally Identifying Information of persons doing business with the City and receiving services from the City or a third party under contract to the City to provide services. The terms “Personal Information,” “Protected Critical Infrastructure Information”, “Personally Identifiable Information” and “Personally Identifying Information” (collectively, the “Information”) are defined in the California Civil Code sections, referred to above, and are incorporated in this Policy by reference. PURPOSE The City, acting in its governmental and proprietary capacities, collects the Information pertaining to persons who do business with or receive services from the City. The Information is collected by a variety of means, including, without limitation, from persons applying to receive services provided by the City, persons accessing the City’s website, and persons who access other information portals maintained by the City’s staff and/or authorized third-party contractors. The City is committed to protecting the privacy and security of the Information collected by the City. The City acknowledges federal and California laws, policies, rules, regulations and procedures, Page 1 of 8 DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 25  Packet Pg. 138 of 285  POLICY AND PROCEDURES 1-XX/ITD Revised: July 2017 Page 2 of 8 and industry best practices are dedicated to ensuring the Information is collected, stored and utilized in compliance with applicable laws. The goals and objectives of the Policy are: (a) a safe, productive, and inoffensive work environment for all users having access to the City’s applications and databases; (b) the appropriate maintenance and security of database information assets owned by, or entrusted to, the City; (c) the controlled access and security of the Information provided to the City’s staff and third party contractors; and (d) faithful compliance with legal and regulatory requirements. SCOPE The Policy will guide the City’s staff and, indirectly, third party contractors, which are by contract required to protect the confidentiality and privacy of the Information of the persons whose personal information data are intended to be covered by the Policy and which will be advised by City staff to conform their performances to the Policy should they enjoy conditional access to that information. CONSEQUENCES The City’s employees shall comply with the Policy in the execution of their official duties to the extent their work implicates access to the Information referred to in this Policy. A failure to comply may result in employment and/or legal consequences. EXCEPTIONS In the event that a City employee cannot fully comply with one or more element(s) described in this Policy, the employee may request an exception by submitting Security Exception Request. The exception request will be reviewed and administered by the City’s Information Security Manager (the “ISM”). The employee, with the approval of his or her supervisor, will provide any additional information as may be requested by the ISM. The ISM will conduct a risk assessment of the requested exception in accordance with guidelines approved by the City’s Chief Information Officer (“CIO”) and approved as to form by the City Attorney. The Policy’s guidelines will include at a minimum: purpose, source, collection, storage, access, retention, usage, and protection of the Information identified in the request. The ISM will consult with the CIO to approve or deny the exception request. After due consideration is given to the request, the exception request disposition will be communicated, in writing, to the City employee and his or her supervisor. The approval of any request may be subject to countermeasures establis hed by the CIO, acting by the ISM. MUNICIPAL ORDINANCE This Policy will supersede any City policy, rule, regulation or procedure regarding information privacy. DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 26  Packet Pg. 139 of 285  POLICY AND PROCEDURES 1-XX/ITD Revised: July 2017 Page 3 of 8 RESPONSIBILITIES OF CITY STAFF A.RESPONSIBILITY OF CIO AND ISM The CIO, acting by the ISM, will establish an information security management framework to initiate and coordinate the implementation of information security measures by the City’s government. The City’s employees, in particular, software application use rs and database users, and, indirectly, third party contractors under contract to the City to provide services, shall by guided by this Policy in the performance of their job responsibilities. The ISM will be responsible for: (a) developing and updating the Policy, (b) enforcing compliance with and the effectiveness of the Policy; (c) the development of privacy standards that will manifest the Policy in detailed, auditable technical requirements, which will be designed and maintained by the persons respon sible for the City’s IT environments; (d) assisting the City’s staff in evaluating security and privacy incidents that arise in regard to potential violations of the Policy; (e) reviewing and approving department-specific policies and procedures which fall under the purview of this Policy; and (f) reviewing Non -Disclosure Agreements (NDAs) signed by third party contractors, which will provide services, including, without limitation, local or ‘cloud-based’ software services to the City. B.RESPONSIBILITY OF INFORMATION SECURITY STEERING COMMITTEE The Information Security Steering Committee (the “ISSC”), which is comprised of the City’s employees, drawn from the various City departments, will provide the primary direction, prioritization and approval for all information security efforts, including key information security and privacy risks, programs, initiatives and activities. The ISSC will provide input to the information security and privacy strategic planning processes to ensure that information security risks are adequately considered, assessed and addressed at the appropriate City department level. C.RESPONSIBILITY OF USERS All authorized users of the Information will be responsible for complying with information privacy processes and technologies within the scope of responsibility of each user. D.RESPONSIBILITY OF INFORMATION TECHNOLOGY (IT) MANAGERS The City’s IT Managers, who are responsible for internal, external, direct and indirect connections to the City’s networks, will be responsible for configurin g, maintaining and securing the City’s IT networks in compliance with the City’s information security and privacy DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 27  Packet Pg. 140 of 285  POLICY AND PROCEDURES 1-XX/ITD Revised: July 2017 Page 4 of 8 policies. They are also responsible for timely internal reporting of events that may have compromised network, system or data security. E.RESPONSIBILITY OF AUTHORIZATION COORDINATION The ISM will ensure that the City’s employees secure the execution of Non -Disclosure Agreements (NDA), whenever access to the Information will be granted to third party contractors, in conjunction with the Software as a Service (SaaS) Security and Privacy Terms and Conditions. An NDA must be executed prior to the sharing of the Information of persons covered by this Policy with third party contractors. The City’s approach to managing information security and its implementation (i.e. objectives, policies, processes, and procedures for information security) will be reviewed independently by the ISM at planned intervals, or whenever significant changes to security implementation have occurred. The CIO, acting by the ISM, will review and recommend changes to the Policy annually, or as appropriate, commencing from the date of its adoption. GENERAL PROCEDURE FOR INFORMATION PRIVACY A.OVERVIEW The Policy applies to activities that involve the use of the City’s information assets, namely, the Information of persons doing business with the City or receiving services from the City, which are owned by, or entrusted to, the City and will be made available to the City’s employees and third party contractors under contract to the City to provide Software as a Service consulting services. These activities include, without limitation, accessing the Internet, using e-mail, accessing the City’s intranet or other networks, systems, or devices. The term “information assets” also includes the personal information of the City’s employees and any other related organizations while those assets are under the City’s control. Security measures will be designed, implemented, and maintained to ensure that only authorized persons will enjoy access to the information assets. The City’s staff will act to protect its information assets from theft, damage, loss, compromise, and inappropriate disclosure or alteration. The City will plan, design, implement and maintain information management systems, networks and processes in order to assure the appropriate confidentiality, integrity, and availability of its information assets to the City’s employees and authorized third parties. B.PERSONAL INFORMATION AND CHOICE Except as permitted or provided by applicable laws, the City will not share the Information of any person doing business with the City, or receiving services from the City, in violation of this Policy, unless that person has consented to the City’s sharing of such information during DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 28  Packet Pg. 141 of 285  POLICY AND PROCEDURES 1-XX/ITD Revised: July 2017 Page 5 of 8 the conduct of the City’s business as a local government agency with third parties under contract to the City to provide services. C.METHODS OF COLLECTION OF PERSONAL INFORMATION The City may gather the Information from a variety of sources and resources, provided that the collection of such information is both necessary and appropriate in order for the City to conduct business as a local government agency in its governmental and proprietary capacities. That information may be gathered at service windows and contact centers as well as at web sites, by mobile applications, and with other technologies, wherever the City may interact with persons who need to share such formation in order to secure the City’s services. The City’s staff will inform the persons whose Information are covered by this Policy that the City’s web site may use “cookies” to customize the browsing experience with the City of Palo Alto web site. The City will note that a cookie contains unique inf ormation that a web site can use to track, among others, the Internet Protocol address of the computer used to access the City’s web sites, the identification of the browser software and operating systems used, the date and time a user accessed the site, and the Internet address of the website from which the user linked to the City’s web sites. Cookies created on the user’s computer by using the City’s web site do not contain the Information, and thus do not compromise the user’s privacy or security. Users can refuse the cookies or delete the cookie files from their computers by using any of the widely available methods. If the user chooses not to accept a cookie on his or her computer, it will not prevent or prohibit the user from gaining access to or using the City’s sites. D.UTILITIES SERVICE In the provision of utility services to persons located within Palo Alto, the City of Palo Alto Utilities Department (“CPAU”) will collect the Information in order to initiate and manage utility services to customers. To the extent the management of that information is not specifically addressed in the Utilities Rules and Regulations or other ordinances, rules, regulations or procedures, this Policy will apply; provided, however, any such Rules and Regulations must conform to this Policy, unless otherwise directed or approved by the Council. This includes the sharing of CPAU-collected Information with other City departments except as may be required by law. Businesses and residents with standard utility meters and/or having non-metered monthly services will have secure access through a CPAU website to their Information, including, without limitation, their monthly utility usage and billing data. In addition to their regular monthly utilities billing, businesses and residents with non-standard or experimental electric, water or natural gas meters may have their usage and/or billing data provided to them through non-City electronic portals at different intervals than with the standard monthly billing. DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 29  Packet Pg. 142 of 285  POLICY AND PROCEDURES 1-XX/ITD Revised: July 2017 Page 6 of 8 Businesses and residents with such non-standard or experimental metering will have their Information covered by the same privacy protections and personal information exchange rules applicable to Information under applicable federal and California laws. E.PUBLIC DISCLOSURE The Information that is collected by the City in the ordinary course and scope of conducting its business could be incorporated in a public record that may be subject to inspection and copying by the public, unless such information is exempt from disclosure to the public by California law. F.ACCESS TO PERSONAL INFORMATION The City will take reasonable steps to verify a person’s identity before the City will grant anyone online access to that person’s Information. Each City department that collects Information will afford access to affected persons who can review and update that information at reasonable times. G.SECURITY, CONFIDENTIALITY AND NON-DISCLOSURE Except as otherwise provided by applicable law or this Policy, the City will treat the Information of persons covered by this Policy as confidential and will not disclose it, or permit it to be disclosed, to third parties without the express written consent of the person affected. The City will develop and maintain reasonable controls that are designed to protect the confidentiality and security of the Information of persons covered by this Policy. The City may authorize the City’s employee and or third party contractors to access and/or use the Information of persons who do business with the City or receiv e services from the City. In those instances, the City will require the City’s employee and/or the third party contractors to agree to use such Information only in furtherance of City-related business and in accordance with the Policy. If the City becomes aware of a breach, or has reasonable grounds to believe that a security breach has occurred, with respect to the Information of a person, the City will notify the affected person of such breach in accordance with applicable laws. The notice of breach wil l include the date(s) or estimated date(s) of the known or suspected breach, the nature of the Information that is the subject of the breach, and the proposed action to be taken or the responsive action taken by the City. H.DATA RETENTION / INFORMATION RETENTION DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 30  Packet Pg. 143 of 285  POLICY AND PROCEDURES 1-XX/ITD Revised: July 2017 Page 7 of 8 The City will store and secure all Information for a period of time as may be required by law, or if no period is established by law, for seven (7) years, and thereafter such information will be scheduled for destruction. I.SOFTWARE AS A SERVICE (SAAS) OVERSIGHT The City may engage third party contractors and vendors to provide software application and database services, commonly known as Software-as-a-Service (SaaS). In order to assure the privacy and security of the Information of those who do bu siness with the City and those who received services from the City, as a condition of selling goods and/or services to the City, the SaaS services provider and its subcontractors, if any, including any IT infrastructure services provider, shall design, install, provide, and maintain a secure IT environment, while it performs such services and/or furnishes goods to the City, to the extent any scope of work or services implicates the confidentiality and privacy of the Information. These requirements include information security directives pertaining to: (a) the IT infrastructure, by which the services are provided to the City, including connection to the City's IT systems; (b) the SaaS services provider’s operations and maintenance processes needed to support the IT environment, including disaster recovery and business continuity planning; and (c) the IT infrastructure performance monitoring services to ensure a secure and reliable environment and service availability to the City. The term “IT infrastructure” refers to the integrated framework, including, without limitation, data centers, computers, and database management devices, upon which digital networks operate. Prior to entering into an agreement to provide services to the City, the City’s staff will require the SaaS services provider to complete and submit an Information Security and Privacy Questionnaire. In the event that the SaaS services provider reasonably determines that it cannot fulfill the information security requirements during the course of providing services, the City will require the SaaS services provider to promptly inform the ISM. J.FAIR AND ACCURATE CREDIT TRANSACTION ACT OF 2003 CPAU will require utility customers to provide their Information in order for the City to initiate and manage utility services to them. Federal regulations, implementing the Fair and Accurate Credit Transactions Act of 2003 (Public Law 108-159), including the Red Flag Rules, require that CPAU, as a “covered financial institution or creditor” which provides services in advance of payment and which can affect consumer credit, develop and implement procedures for an identity theft program for new and existing accounts to detect, prevent, respond and mitigate potential identity theft of its customers’ Information. DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 31  Packet Pg. 144 of 285  POLICY AND PROCEDURES 1-XX/ITD Revised: July 2017 Page 8 of 8 CPAU procedures for potential identity theft will be reviewed independently by the ISM annually or whenever significant changes to security implementation have occurred. The ISM will recommend changes to CPAU identity theft procedures, or as appropriat e, so as to conform to this Policy. There are California laws which are applicable to identity theft; they are set forth in California Civil Code § 1798.92. NOTE: Questions regarding this policy should be referred to the Information Technology Department, as appropriate. DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 32  Packet Pg. 145 of 285  City of Palo Alto Information Security Document Version: V3.0 Doc: InfoSec 110 Page 1 of 3 EXHIBIT F CYBERSECURITY TERMS AND CONDITIONS In order to assure the privacy and security of the personal information of the City's customers and people who do business with the City, including, without limitation, vendors, utility customers, library patrons, and other individuals and companies, who are required to share such information with the City, as a condition of receiving services from the City or selling goods and services to the City, including, without limitation, the Software as a Service services provider (the "Consultant") and its subcontractors, if any, including, without limitation, any Information Technology ("IT") infrastructure services provider, shall design, install, provide, and maintain a secure IT environment, described below, while it renders and performs the Services and furnishes goods, if any, described in the Statement of Work, Exhibit B, to the extent any scope of work implicates the confidentiality and privacy of the personal information of the C ity's customers. The Consultant shall fulfill the data and information sec urity requirements (the "Requirements") set forth in Part A below. A "secure IT environment" includes (a) the IT infrastructure, by which the Services are provided to the City, including connection to the City's IT systems; (b) the Consultant 's o perations and maintenance processes needed to support the environment, including disaster recovery and business continuity planning; and (c) the IT infrastructure performance monitoring services to ensure a secure and reliable environment and service availability to the City. "IT infrastructure" refers to the integrated framework, including, without limitation, data centers, computers, and database management devices, upon which digital networks operate. In the event that, after the Effective Date, the Consultant reasonably determines that it cannot fulfill the Requirements, the Consultant shall promptly inform the City of its determination and submit, in writing, one or more alternate countermeasure options to the Requirements (the "Alternate Requirements" as set forth in Part B), which may be accepted or rejected in the reasonable satisfaction of the Information Security Manager (the "ISM"). Part A. Requirements: The Consultant shall at all times during the term of any contract between the City and the Consultant: (a)Appoint or designate an employee, preferably an executive officer, as the security liaison to the City with respect to the Services to be performed under this Agreement. (b)Comply with the City's Information Privacy Policy: (c) Have adopted and implemented information security and privacy policies that are documented, are accessible to the City, and conform to ISO 27001/2 – Information Security Management Systems (ISMS) Standards. See the following: http://www.iso.org/iso/home/store/catalogue_tc/catalogue_detail.htm?csnumber=42103 http://www.iso.org/iso/iso_catalogue/catalogue_tc/catalogue_detail.htm?csnumber=50297 (d)Conduct routine data and information security compliance training of its personnel that is appropriate to their role. (e)Develop and maintain detailed documentation of the IT infrastructure, including software versions and patch levels. (f)Develop an independently verifiable process, consistent with industry standards, for performing professional and criminal background checks of its employees that (1) would permit verification of employees' personal identity and employment status, and (2) would enable the immediate denial of access to the City's confidential data and information by any of its employees who no DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 33  Packet Pg. 146 of 285  City of Palo Alto Information Security Document Version: V3.0 Doc: InfoSec 110 Page 2 of 3 longer would require access to that information or who are terminated. (g) Provide a list of IT infrastructure components in order to verify whether the Consultant has met or has failed to meet any objective terms and conditions. (h) Implement access accountability (identification and authentication) architecture and support role-based access control ("RBAC") and segregation of duties ("SoD") mechanisms for all personnel, systems, and Software used to provide the Services. "RBAC" refers to a computer systems security approach to restricting access only to authorized users. "SoD" is an approach that would require more than one individual to complete a security task in order to promote the detection and prevention of fraud and errors. (i) Assist the City in undertaking annually an assessment to assure that: (1) all elements of the Services' environment design and deployment are known to the City, and (2) it has implemented measures in accordance with industry best practices applicable to secure coding and secure IT architecture. (j) Provide and maintain secure intersystem communication paths that would ensure the confidentiality, integrity, and availability of the City's information. (k) Deploy and maintain IT system upgrades, patches and configurations conforming to current patch and/or release levels by not later than one (1) week after its date of release. Emergency security patches must be installed within 24 hours after its date of release. (l) Provide for the timely detection of, response to, and the reporting of security incidents, including on-going incident monitoring with logging. (m) Notify the City within one (1) hour of detecting a security incident that results in the unauthorized access to or the misuse of the City's confidential data and information. (n) Inform the City that any third party service provider(s) meet(s) all of the Requirements. (o) Perform security self-audits on a regular basis and not less frequently than on a quarterly basis, and provide the required summary reports of those self-audits to the ISM on the annual anniversary date or any other date agreed to by the Parties. (p) Accommodate, as practicable, and upon reasonable prior notice by the City, the City's performance of random site security audits at the Consultant's site(s), including the site(s) of a third-party service provider(s), as applicable. The scope of these audits will extend to the Consultant's and its third-party service provider(s)' awareness of security policies and practices, systems configurations, access authentication and authorization, and incident detection and response. (q) Cooperate with the City to ensure that to the extent required by applicable laws, rules and regulations, and the Confidential Information will be accessible only by the Consultant and any authorized third-party service provider's personnel. (r) Perform regular, reliable secured backups of all data needed to maximize the availability of the Services. Adequately encrypt the City of Palo Alto's data, during the operational process, hosted at rest, and the backup stage at the Vendors' environment (including Vendor's contracting organization's environment). (s) Maintain records relating to the Services for a period of three (3) years after the expiration or earlier termination of this Agreement and in a mutually agreeable storage medium. Within thirty (30) days after the effective date of expiration or earlier termination of this Agreement, all of those records relating to the performance of the Services shall be provided to the ISM. (t) Maintain the Confidential Information in accordance with applicable federal, state, and local data and information privacy laws, rules, and regulations. (u) Encrypt the Confidential Information before delivering the same by electronic mail to the City and or any authorized recipient. (v) Provide Network Layer IP filtering services to allow access only from the City of Palo Alto's IP address to the Vendor environment (primarily hosted for the City of Palo Alto). (w) Offer a robust disaster recovery and business continuity (DR-BCP) solutions to the City for the systems and services the Vendor provides to the City. DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 34  Packet Pg. 147 of 285  City of Palo Alto Information Security Document Version: V3.0 Doc: InfoSec 110 Page 3 of 3 (x) Provide and support Single Sign-on (SSO) and Multifactor Authentication (MFA) solutions for authentication and authorization services from the "City's environment to the Vendor's environment," and Vendor's environment to the Vendor's cloud services/hosted environment." The Vendor shall allow two employees of the City to have superuser and super-admin access to the Vendor's IT environment, and a cloud-hosted IT environment belongs to the City. (y) Unless otherwise addressed in the Agreement, shall not hold the City liable for any direct, indirect or punitive damages whatsoever including, without limitation, damages for loss of use, data or profits, arising out of or in any way connected with the City's IT environment, including, without limitation, IT infrastructure communications. (z) The Vendor must provide evidence of valid cyber liability insurance policy per the City’s EXHIBIT “D” INSURANCE REQUIREMENTS. Part B. Alternate Requirements: DocuSign Envelope ID: 39347347-1DCC-4710-A725-EDC386DA65F9 Item 10 Attachment A - Allied Universal Technology Services Contract C24187696        Item 10: Staff Report Pg. 35  Packet Pg. 148 of 285  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Transportation Meeting Date: August 7, 2023 Report #:2306-1687 TITLE Direction to Evaluate with Caltrain the Viaduct Alternative and Defer Review of the Trench Alternative at the Meadow Drive and Charleston Road Crossing as Recommended by the Rail Committee; CEQA status – categorically exempt per Regulation 15262. RECOMMENDATION Rail Committee recommends that City Council directs staff to work with Caltrain under the Caltrain Service Agreement1 to evaluate the Viaduct Alternative and defer review of the Trench Alternative at the Meadow Drive and Charleston Road crossing. EXECUTIVE SUMMARY The Rail Committee unanimously supported recommending including the Viaduct Alternative and deferring the Trench Alternative at the Meadow Drive and Charleston Road Crossings for further evaluation through Caltrain’s review process. Therefore, this agenda item seeks the City Council's approval. During the Rail Committee review of the Underpass Alternatives at the three crossings of Churchill Avenue, Meadow Drive and Charleston Road, the Pedestrian and Bicycle Advisory Committee (PABAC), Palo Alto Unified School District (PAUSD), and community members expressed concerns about bicycle and pedestrian connectivity and requested to reconsider the Viaduct Alternative. The Rail Committee discussed the alternatives in consideration at the June 20, 2023, meeting and recommended to consider an additional review of the Viaduct Alternative for the Meadow Drive and Charleston Road crossings. The City has recently executed an agreement with Caltrain to provide technical input on the conceptual designs of the rail grade separations of the Connecting Palo Alto Grade Separation Project which includes Trench, Hybrid, and Underpass Alternatives for the Meadow Drive and Charleston Road crossings. 1 https://cityofpaloalto.primegov.com/Portal/viewer?id=1491&type=2 Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 1  Packet Pg. 149 of 285  BACKGROUND & ANALYSIS After receiving the final report from Expanded Community Advisory Panel (XCAP) on March 23, 2021 (CMR 117972), Staff presented a detailed review of Meadow Drive and Charleston Road crossing alternatives on August 23, 2021 (CMR 134353) and presented details on Churchill Avenue crossing alternatives for grade separation on November 1 & 29, 2021 (CMR 135434) & (CMR 13746 5) At these meetings, the Council eliminated the Viaduct Alternative and selected the Partial Underpass Alternative as a preferred alternative for Churchill Avenue with Closure Alternative as backup. For Meadow Drive and Charleston Road crossing, the Council narrowed the alternatives in consideration to three alternatives, namely Hybrid, Trench, and Underpass after eliminating the Viaduct Alternative. The City Council also directed staff to perform additional studies. These studies included work to refine underpass alternatives with input from PAUSD, PABAC, and Stanford to address current shortcomings and to conduct additional outreach. On May 23, 2022 (CMR 143416) the City Council authorized an amendment with the consultant to perform these additional tasks. Staff with the support of the City’s consultant scheduled separate meetings with the stakeholders to seek their input and feedback on partial underpass alternatives. Staff and Consultant attended several stakeholders’ meetings and made presentations with a detailed review of the alternatives to seek feedback and comments from Stanford staff, PABAC, PAUSD Staff, CSTSC, and local design engineers involved in the original design of underpass alternatives. Viaduct Alternative Two Rail Committee study sessions were conducted on October 19, 2022 (CMR 148137) and November 18, 2022 (CMR 149048) to seek additional community feedback and the Rail Committee’s review. During these study sessions and other Rail Committee meetings, the 2 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports- cmrs/year-archive/2021/id-11797.pdf 3 Item 6, Action Items; https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas- minutes/city-council-agendas-minutes/2021/08-august/20210823/20210823pccsm-revised-linked.pdf 4 Item 15, Action Items; https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas- minutes/city-council-agendas-minutes/2021/11-november/20211101pccs-amended.pdf 5 Item 11, Action Items; https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas- minutes/city-council-agendas-minutes/2021/11-november/20211129/20211129pccs.pdf 6 Item 11, Consent Items; https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas- minutes/city-council-agendas-minutes/2021/11-november/20211129/20211129pccs.pdf 7 Item 2, Study Session; https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=8985&compileOutputType= 1 8 Item 2, Study Sessions https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=8998&compileOutputType= 1 Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 2  Packet Pg. 150 of 285  members of PABAC, PAUSD, and the community members expressed concerns about bicycle and pedestrian connectivity and requested to reconsider the Viaduct Alternative for the Rail Committee’s review and evaluation and recommendation to Council. 9), and April 26, 2023 (Staff Report 2303-119910), the Rail Committee reviewed the evaluation criteria, which led to a recommendation with additional measures to be included in the Council Adopted Evaluation Criteria. The revised Evaluation Criteria were approved by the Rail Committee and City Council. The additional measures in the evaluation criteria include reviewing impacts such as connectedness, corridor travel times, pedestrian and bicycle circulation during and after construction, traffic inducement, sustainability, sea-level rise, utility relocation, long-term maintenance costs, and visual and privacy considerations along the corridor. As a result of these additional measures, there was a desire from the community and the Rail Committee to revisit other alternatives in consideration. 11), meeting and recommended considering an additional review before recommending to the council for consideration of Viaduct Alternative. 9 Item 1, Action Items; https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=11344 10 Item 2, Action Items; https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=11350 11 Item 1 Action Items; https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=11362 Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 3  Packet Pg. 151 of 285  Additionally, the service agreement between City and Caltrain was executed on May 22, 2023 (CMR 2304-123712) for Caltrain to provide technical input on the conceptual designs and review project documents in compliance with Caltrain standards for alternatives in consideration of rail grade separations at these crossings. As Caltrain staff proceeds with their technical review, staff aims to ensure that their assessment aligns with the consideration of alternatives. Also, consultant support will be needed to review additional measures included in the Council Adopted Evaluation Criteria. FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW 12 Item 6, Consent Items; https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=12654 Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 4  Packet Pg. 152 of 285  ATTACHMENTS APPROVED BY: Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 5  Packet Pg. 153 of 285  LOMA VERDE AVE EL VERANO AVE CHARLESTO N RD Alma St Park Blvd Park Blvd EMERSON ST M EADOW DR LIDERO DR TENNNESEE LN FERNE AVE LUNDY LANE G REENM EADO W W AY FERNE CT BEN LOMOND DR LEGEND: 0 GRAPHIC SCALE 100 100 200 CHARLESTON RD Landmark Creek Right Of Way Caltrain Ground Level Existing PRELIMINARY FOR DISCUSSION PURPOSES ONLY NOVEMBER 28, 2018 Curtner Ave Ventura Ave BARRO N CREEK ADOBE CREEK 20.5' MEADOW DR 20.5' 0 20 40 60 80 MEADOW DR 0 20 40 60 80 ELEV A TIO N (ft) 120+00 125+00 130+00 135+00 140+00 145+00 150+00 155+00 160+00 165+00 170+00 175+00 180+00115+00110+00105+00 Tracks Existing Profile Viaduct Track AERIAL VIEW (PLAN) ELEVATION VIEW (PROFILE) Bridge Track New Permanent Groundwater Meadow Drive and Charleston Road - Plan and Profile - Viaduct Outlet Grocery Robles Park 0.086% Barron Creek 0.3% -1.4% Adobe Creek -0.031%1.0% CALTRAIN RIGHT OF WAY (WEST) CALTRAIN RIGHT OF WAY (EAST) DURING CONSTRUCTIONCONSTRUCTION BEGIN CONSTRUCTION END ELEV 61.80 TOP OF RAIL ELEV 55.45 TOP OF RAIL EXISTING TRACKS TO REMAIN OPERATIONAL AND REMOVED AT END OF CONSTRUCTION ROADWAY ROADWAY VIADUCT PROFILE TRACKS ON VIADUCT PROPOSED NEW APPROXIMATE GROUNDWATER ELEVATION Church Methodist United St Andrew's CITY LIMIT PALO ALTO Item 11 Attachment A - Viaduct Alternative Plan, Profile, and Renderings at Meadow Drive and Charleston Road        Item 11: Staff Report Pg. 6  Packet Pg. 154 of 285  PRELIMINARY FOR DISCUSSION PURPOSES ONLY (Roadway At Grade, Railroad Fully Elevated) Walnut Creek BART Station Viaduct Railroad Grade Separation Examples BART Viaduct, El Cerrito, CA BART Viaduct at distance, El Cerrito, CA Link Light Rail, East Marginal Way, Seattle, WA Item 11 Attachment A - Viaduct Alternative Plan, Profile, and Renderings at Meadow Drive and Charleston Road        Item 11: Staff Report Pg. 7  Packet Pg. 155 of 285  (Roadway At Grade, Railroad Fully Elevated) (Typical Between Meadow Dr & Charleston Rd) Example Section - Viaduct - Looking North (Typical End Sections) Example Section - Retained Fill - Looking North (Typical Between Meadow Dr and Charleston Rd) Track Level View - Looking North Typical Property West of Tracks Backyard View - Looking East Meadow Drive Intersection Proposed Viaduct Solution Overview - Looking South West Charleston Road Intersection Ground Level View - Looking South West Viaduct Railroad Grade Separation Sections & Renderings PRELIMINARY FOR DISCUSSION PURPOSES ONLY Item 11 Attachment A - Viaduct Alternative Plan, Profile, and Renderings at Meadow Drive and Charleston Road        Item 11: Staff Report Pg. 8  Packet Pg. 156 of 285  August 4, 2020 1 of 2 Meadow-Charleston Viaduct RAIL FACT SHEETS About the Viaduct For the viaduct alternative, the railroad tracks will be elevated on a structure over Meadow Drive and Charleston Road. The new electrified railroad tracks will be built between the existing railroad tracks and Alma Street (east side) and will begin rising north of Loma Verde Avenue, remain elevated over Meadow Drive and Charleston Road, and return to the existing elevation south of Ferne Avenue. The roadways at Meadow Drive and Charleston Road will remain at their existing grade and have a similar configuration to what exists today, with the addition of Class II buffered bike lanes on Charleston Road. This addition will require expanding the width of the road to maintain bike lanes through the underpass of the railroad and to accommodate the new column supporting the railroad structure. By the numbers •Railroad track is designed for 110 mph. •Meadow Drive and Charleston Road are designed for 25 mph. •Maximum grade on railroad is 1.4%. •Maximum grade on roadway is 5%. •Travel lane widths are 10-12 feet. •Bike lane widths are 5-6 feet. •Construction period is approximately 2 years. Engineering Challenges •A non-standard grade of 1.4% will be required on the tracks. Caltrain’s preferred grade maximum is 1%. For more Rail Fact Sheets visit: https://connectingpaloalto.com/ fact sheets/ Cost Breakdown Roadway & Railroad Items $72M to $90M Structure Items $155M to $194M Right-of-way & Utilities $18M to $22M Support Costs $80M to $100M Escalation to 2025 dollars $75M to $94M TOTAL PROJECT COSTS $400M to $500M Preliminary and subject to change. Maintenance costs and relocation of fiber optic lines not included. Neighborhood Considerations •During construction, Meadow Drive and Charleston Road will be closed intermittently at night and on weekends. •During construction, Alma Street will have narrow lanes for the portions north of Meadow Drive and south of Charleston Road. •Vertical clearance of the railroad over Meadow Drive and Charleston Road will be 15.5 feet. •The railroad tracks will be approximately 20 feet above the existing street between Meadow Drive and Charleston Road. •With grade separations at Meadow Drive and Charleston Road the traffic at nearby intersections is expected to improve. Proposed Viaduct Aerial View - Looking South Meadow Drive Intersection Proposed Backyard View - Looking East Typical Property West of Tracks Proposed Ground Level View - Looking East Charleston Road Intersection Caulfield to Dandenong Viaduct - Australia Item 11 Attachment B - Fact Sheets for Viaduct at Meadow Drive and Charleston Road        Item 11: Staff Report Pg. 9  Packet Pg. 157 of 285  New Permanent Track Existing Track Viaduct Track ProfileExisting Ground LevelCaltrain Right-of-Way Creek BridgeRoadway Groundwater DISTANCE (ft)500 FT. (TYP)Viaduct StructureRetained Fill Retained Fill LO M A V E R D E A V E EMERSON ST ALMA ST LUNDY LANE BEN LOMOND DR FERNE CT FE R N E A V E CH A R L E S T O N R D PARK BLVD 0.09%0.09% Approximate Groundwater Elevation Barron Creek Adobe Creek Viaduct Track Profile Meadow Dr Charleston Rd 1.0% 0.3%-1.4% -0.03% PARK BLVD EL V E R A N O A V E Ba r r o n C r e e k Ba r r o n C r e e k Ado b e C r e e k ME A D O W D R LID E R O D R LEGEND Ve r t i c a l Horizontal 10 1 Viaduct StructureViaduct Structure 2 of 2August 4, 2020 • Meadow-Charleston Viaduct Fact Sheets •For more renderings, plans and animations visit: https://connectingpaloalto.com/renderings-plans-and-animations/ EXISTING TRACK EXISTING TRACK EXISTING TRACK EXISTING TRACK CCLL CCLL TRACKTRACKCCLL TRACKTRACKCCLL PERMANENT TRACKPERMANENT TRACK EXISTING TRACKS (TO REMAIN OPEN DURING CONSTRUCTION) EXISTING TRACKS (TO REMAIN OPEN DURING CONSTRUCTION) ALMA STREETALMA STREET EXISTING GROUND EXISTING GROUND 8' EXISTING FENCE 8' EXISTING FENCE 6' SOUND WALL BARRIER 6' SOUND WALL BARRIER CONCRETE BOX GIRDERCONCRETE BOX GIRDER CABLE DUCTCABLE DUCT CONCRETE COLUMNCONCRETE COLUMN OVERHEAD CONTACT SYSTEM 30 FT. HIGH MAX OVERHEAD CONTACT SYSTEM 30 FT. HIGH MAX OVERHEAD CONTACT SYSTEM 30 FT. HIGH MAX OVERHEAD CONTACT SYSTEM 30 FT. HIGH MAX 18 FT.18 FT. 100 FT. CALTRAIN RIGHT-OF-WAY100 FT. CALTRAIN RIGHT-OF-WAY 20 FT. MAX20 FT. MAX 20 FT. TO NEAREST HOME 20 FT. TO NEAREST HOME ALMA STREET (WIDTH REDUCED 1 FT.) ALMA STREET (WIDTH REDUCED 1 FT.) EXISTING BACKYARD FENCE EXISTING BACKYARD FENCE Evaluation with City Council-Adopted Criteria Finance with feasible funding sources (Order of magnitude cost) The viaduct would require substantial local funding resources more than the hybrid alternative, but less than the trench and tunnel alternatives. Reduce rail noise and vibration Train horn noise and warning bells will be eliminated with the replacement of the at-grade crossings with grade separations. Utilizing EMU trains instead of diesel engines will also reduce noise. Six-foot high parapet sound barriers will help reduce propulsion and wheel/rail noise. There would be significant reduction to vibration levels at nearby receptors. Minimize visual changes along the corridor Railroad tracks will be approximately 20 feet above grade. Landscaping with trees will be incorporated for screening where feasible. Maintain access to neighborhoods, parks, and schools along the corridor, while reducing regional traffic on neighborhood streets No diversion of regional traffic with construction of grade separations. Minimize right-of-way acquisition (Private property only) No acquisition of private properties is required. Minimize disruption and duration of construction The viaduct will have minimal road closures (nights/weekends only). Construction would last for approximately 2 years. Facilitate movement across the corridor for all modes of transportation Meadow Drive and Charleston Road will be grade separated from the railroad for all modes and will remain open. Viaduct provides opportunities for additional crossings for all modes. Reduce delay and congestion for vehicular traffic at rail crossings With construction of the grade separation, the railroad crossing gates and warning lights at Meadow Drive and Charleston Road will be removed. Thus, the traffic will not be interrupted by the railroad crossing gates. Provide clear, safe routes for pedestrians and cyclists crossing the rail corridor, separate from vehicles Pedestrians/cyclists will be separated from train traffic only. Bike lanes will be added to Meadow Drive and Charleston Road intersections. Additional pedestrian/ cyclist separations routes can be explore on the next phase of design. Support continued rail operations and Caltrain service improvements New railroad tracks can be built without a temporary track, and a crossover track located north of the San Antonio Caltrain Station will be relocated.Example Section - Viaduct - Looking North (Typical Between Meadow Drive & Charleston Road) Concept Plan and Profile Item 11 Attachment B - Fact Sheets for Viaduct at Meadow Drive and Charleston Road        Item 11: Staff Report Pg. 10  Packet Pg. 158 of 285  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Planning and Development Services Meeting Date: August 7, 2023 Report #:2306-1724 TITLE Approval of FY 2024 Budget Amendment in the Residential Housing In-Lieu Fund for the Reappropriation of $3.0 million from FY 2023 to FY 2024 for 231 Grant Avenue Loan Agreement; CEQA – Not a Project RECOMMENDATION Staff recommends that Council amend the FY 2024 Budget Appropriation for the Residential Housing In-Lieu Fund by (2/3 approval needed): a. Increasing the Grants and Subsidies expense appropriation in the amount of $3,000,000; and b. Decreasing the Ending Fund Balance in the amount of $3,000,000. CEQA review: Loans are not subject to CEQA review. EXECUTIVE SUMMARY On February 7, 2022, the City Council approved a loan for the proposed residential development at 231 Grant Avenue. The City is partnering with the County of Santa Clara in the development of a 110-unit residential development. These units will be primarily for teachers and other school district employees from participating school districts in Santa Clara and San Mateo counties. The County of Santa Clara owns the project site and is the lead agency in the development of the project. The City funds will be used for construction. Escrow closed for the Construction loan on June 30, 2023 and the developer will need the City funds in August 2023. This action will make the funds available in the correct fiscal year. BACKGROUND Two years ago, the City Council adopted a Housing Work Plan, which staff prepared in response to a City Council Colleagues’ Memorandum. The Colleagues’ Memorandum stated the desire for zoning updates to encourage diverse housing near jobs, transit, and services. The memo Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 1  Packet Pg. 159 of 285  presented several specific concepts, many of which were also identified in the City’s Housing Element (adopted November 20141) and the updated Comprehensive Plan (adopted November 13, 20172). The Housing Work Plan identified specific policies and other actions staff should take in order to address the housing need of Palo Altans, including a policy supporting creation of affordable housing for City and School District employees. 3On January 11, 2022, the Santa Clara County Board of Supervisors certified the Final Environmental Impact Report and approved the project. ANALYSIS 1 November 10, 2014 City of Palo Alto Housing Element: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports- cmrs/year-archive/2014/id-5191.pdf 2 November 13, 2017 Comprehensive Plan Update: https://www.cityofpaloalto.org/files/assets/public/agendas- minutes-reports/reports/city-manager-reports-cmrs/year-archive/2017/8395.pdf 3 June 25, 2018 City of Palo Alto City Council Action Minutes: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/city-council- agendas-minutes/00-archive/2018/06-25-18-action-minutes.pdf Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 2  Packet Pg. 160 of 285  fall to fund balance, and therefore this action draws on fund balance to encumber funds for this contract; the impacts have already been incorporated into projections and discussion of available fund balance in the Residential Housing In-Lieu Fund. FISCAL/RESOURCE IMPACT ENVIRONMENTAL REVIEW APPROVED BY: Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 3  Packet Pg. 161 of 285  City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: August 7, 2023 Report #:2306-1711 TITLE SECOND READING: Adopt an Ordinance Amending Palo Alto Municipal Code (PAMC) Section 9.10.060 (f) and Adoption of a Resolution to Modify the Administrative Penalty Schedule Related to Enforcement of the City’s Gas-Powered Leaf Blower Ban. Environmental Analysis: Not Subject to CEQA Review in Accordance with CEQA Guidelines 15061(b)(3). (FIRST READING: June 19, 2023 PASSED 7-0) BACKGROUND This was heard by the City Council on June 19, 2023 for a first reading and was approved 7-0. No changes were made to the Ordinance; it is now before you for a second reading. ATTACHMENTS Attachment A: Ordinance Amending PAMC 9.10.060(f) Related to Leaf Blowers APPROVED BY: Mahealani Ah Yun, Interim City Clerk Item 13 Item 13 Staff Report        Item 13: Staff Report Pg. 1  Packet Pg. 162 of 285  *NOT YET APPROVED* 1 271_20230602_ts24 Ordinance No. _____ Ordinance of the Council of the City of Palo Alto Amending Palo Alto Municipal Code Section 9.10.060(f) to Expand Liability for the Use of Gas-Powered Leaf Blowers and to Exempt Enforcement from Mandatory Warning Provisions. The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and declarations. The City Council finds and declares as follows: 1. The use of gas-powered leaf blowers generates noise and air pollution, which can have a negative effect on the quality-of-life for residents. 2. In 2021, the State of California approved AB 1346, which is intended to regulate “Small off-road engines (SORE), which are used primarily in lawn and garden equipment.” The California Legislature found that the NOx and ROG emissions from SORE “were higher than emissions from light-duty passenger cars” in 2020. The Legislature also found that “zero- emission equivalents to all SORE equipment” already exist. 3. The City currently prohibits the operation of leaf blowers powered by internal combustion engines in residential zones. 4. The City Council now desires to prohibit property owners (and those in control of real property) from allowing gardeners or any other person to use a gas-powered leaf blower on their property. 5. The City Council also desires to allow staff to issue citations without offering a five- business day warning period as generally required by PAMC section 1.12.030(c). 6. The City Council also desires to conform the code to current City practices by deleting a requirement for commercial leaf blower operators to be certificated by the Chief of Police. SECTION 2. Section 9.10.060(f) of the Palo Alto Municipal Code is hereby amended as follows (new text underlined, deleted text in strikethrough): (f) Leaf Blowers. (1) No person shall operate any leaf blower which does not bear an affixed manufacturer's label indicating the model number of the leaf blower and designating a noise level not in excess of sixty-five dBA when measured from a distance of fifty feet utilizing American National Standard Institute methodology. Any leaf blower which bears such a manufacturer's label shall be presumed to comply with any noise level limit of this chapter provided that it is operated with all mufflers and full extension tubes supplied by the manufacturer for that leaf blower. No person shall operate any leaf blower without attachment of all mufflers and full extension tubes supplied by the manufacturer for that leaf blower. (2) No person shall operate; cause operation of; or allow operation of a leaf blower on property a person owns, has control of, or is a tenant of; (including but not limited to a leaf blower Item 13 Attachment A - Ordinance Amending PAMC 9.10.060(f) Related to Leaf Blowers        Item 13: Staff Report Pg. 2  Packet Pg. 163 of 285  *NOT YET APPROVED* 2 271_20230602_ts24 operator, leaf blower operator’s employer, property owner, property manager, tenant, or other person authorizing or employing the use of a leaf blower on their property) as follows: (A) No person shall operate any leaf blowers within Within a residential zone (as defined by Title 18) except during the following hours: nine a.m. and five p.m. Monday through Friday and ten a.m. and four p.m. Saturday. ; (B) No person shall operate any leaf blower wWithin any non-residential zone except during the following hours: eight a.m. and six p.m. Monday through Friday, and ten a.m. to four p.m. Saturday. ; (C) No person shall operate any leaf blowers oOn Sundays and holidays. ; or (D) Within any residential zone, at any time, No person shall operate, aany leaf blower powered by an internal combustion engine or any leaf blower powered by a generator powered by an internal combustion engine within any residential zone after July 1, 2005. Commercial operators of leaf blowers are prohibited from operating any leaf blower within the city if they do not prominently display a certificate approved by the Chief of Police verifying that the operator has been trained to operate leaf blowers according to standards adopted by the Chief of Police. (3) In addition to all authorizations and restrictions otherwise provided in this chapter, public streets, sidewalks, and parking lots in business districts and at the Municipal Golf Course and all city parks may be cleaned between 4:00 a.m. and 8:00 a.m. using leaf blowers which bear an affixed manufacturer's label indicating the model number of the leaf blower and designating a noise level not in excess of sixty-five dBA when measured from a distance of fifty feet utilizing American National Standard Institute methodology. (4) Enforcement of this subsection (f) is exempt from PAMC section 1.12.030(c). SECTION 3. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional. SECTION 4. The Council finds that adoption of this Ordinance is not a “project” within the meaning of CEQA. // // // // Item 13 Attachment A - Ordinance Amending PAMC 9.10.060(f) Related to Leaf Blowers        Item 13: Staff Report Pg. 3  Packet Pg. 164 of 285  *NOT YET APPROVED* 3 271_20230602_ts24 SECTION 5. This Ordinance shall be effective on the thirty-first date after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: NOT PARTICIPATING: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ Assistant City Attorney City Manager ____________________________ Director of Planning and Development Services Item 13 Attachment A - Ordinance Amending PAMC 9.10.060(f) Related to Leaf Blowers        Item 13: Staff Report Pg. 4  Packet Pg. 165 of 285  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Police Meeting Date: August 7, 2023 Report #:2307-1797 TITLE Approval of a General Services Contract with All City Management Services in an Amount not to Exceed $3,920,865 Over a Five Year Term, for Crossing Guard Services; and Approval of a FY 2024 Budget Amendment in the General Fund (2/3 vote required); CEQA status - not a project. RECOMMENDATION Staff recommends that Council: 1. Approve and authorize the City Manager, or their designee, to execute contract C24187853, for a five-year term of August 7, 2023 through August 31, 2028, with All City Management Services, Inc., in the amount of $3,920,865 for Crossing Guard Services; and 2. Amend the Fiscal Year 2024 budget appropriation for the General Fund (requires a 2/3rd vote) by: a. Increasing the Police Department contract expense appropriation by $168,660; and b. Decreasing the Budget Stabilization Reserve by $168,660. EXECUTIVE SUMMARY A request for proposal for Crossing Guard services was issued in anticipation of the current contract end date in July 2023. One vendor responded, All City Management Services, Inc.; the same vendor that is currently serving most of the cities and school districts in the region. The City is seeking to continue the Crossing Guard program by All City Management at the same limited locations throughout the City as the current contract provides for. This is a five-year contract with annual increases, on average the annual cost is $784,000 during the contract term. BACKGROUND The City has historically provided for Crossing Guards for children going to and from school campuses at a number of intersections throughout the City. The Palo Alto Unified School District (PAUSD) has not financially contributed to the provision of services. The City Schools Liaison Committee is exploring the interagency collaborations between the City and PAUSD and this one Item 14 Item 14 Staff Report        Item 14: Staff Report Pg. 1  Packet Pg. 166 of 285  of the services that may be reviewed. The locations to be serviced are determined by Office of Transportation (OOT) via traffic and pedestrian count data collected and evaluated against the City’s crossing guard warrants. Guidelines for school crossing guards were adopted and approved by Council in April 1993 (CMR: 173:93)1. Those guidelines are incorporated into the current Contract Scope of Work (Exhibit A) and include minimum candidate hiring standards and safety guidelines around appearance and behavior while performing the duties of crossing guard. The current contract expired July 31, 2023 and was initially adopted by City Council on the consent agenda on June 25, 2018 for a not-to-exceed amount of $3,096,7792. The previous contract actual expenses fell below the authorized spending level due to shelter in place restrictions during the term. However, should all services have been rendered, the 10% contingency would have been used to accommodate and maintain appropriate minimum wage adjustments in compliance with the City municipal code. ANALYSIS Proposal Description Crossing Guard Services Proposed Length of Project: Number of Vendors Notified: Number of Proposal Packages Downloaded: Total Days to Respond to Proposal: Pre-Proposal Meeting: 1 CMR 173:93 from April 1993 was not available to reference at the time of this writing. 2 City Council Meeting 6/25/2018 Approval of 5-yr Crossing Guard contract with All Cities Management https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=2395&compileOutputType= 1 Item 14 Item 14 Staff Report        Item 14: Staff Report Pg. 2  Packet Pg. 167 of 285  Proposal Description Crossing Guard Services Number of Proposals Received: 1 Proposal Price Range: $3,920,779 Public Link to Solicitation: https://pbsystem.planetbids.com/portal/ 25569/bo/bo-detail/104800 Staff has reviewed the submitted bid and recommends that the proposal of $3,920,865, submitted by All City Management Services, Inc., be awarded according to the attached contract. No change order amount was included. The need for a change order is not anticipated and staff will seek a future contract amendment should it be required. For reference, 2018 records indicate the previous bid process received three bids from All City Management Services, Inc., American Guard Service., Inc, and Universal Security Company with All City Management Services, Inc. being awarded. For the current process, staff reached out to other providers seeking to understand why they did not submit a response to this procurement process. Although not all responded, the responses received included feedback such as a need to provide 8 hour shifts (as opposed to the specified split shifts for morning and afternoon in the recommended contract and RFP). A change in the scope such as this to encourage a broader response is not recommended as the level of service exceeds current services and would increase the overall cost for service delivery due to increased hours. Alternatively, some agencies have opted to staff these roles with the hiring of City employees, this is not recommended as the resources needed to direct hire employees, manage the program, and the administration associated with insources this services would not be a cost effective delivery model. Contract Cost Increases The prior five-year contract was initially for a not-to-exceed amount of $3,096,779 which included a 10% contingency. No amendments were required throughout the term of the contract. This new contract, for a similar scope of work, is increasing $824,086 (27%) over the next five-years. The cost increase for the new contract can be partially attributed to an increase in labor rate (example: 2022 to 2023 increased $25.25/hour to $30.47/hour), as well as other business operating costs. This new contract does not account for unforeseen adjustments such as changes to the number of locations serviced or hours serviced. Staff will return to Council with amendments if needed. FISCAL/RESOURCE IMPACT The FY 2024 Adopted Operating Budget approved $615,938 for the Police Department Traffic Division for Crossing Guard services. Staff recommends increasing the Fiscal Year 2024 Police Department Traffic Division operating budget by $168,660 ($615,513 to $784,173) and decreasing the Budget Stabilization Reserve (BSR) by the same amount. The BSR is expected to remain at or above the Council target of 18.5% but within its target range of up to 20% of Item 14 Item 14 Staff Report        Item 14: Staff Report Pg. 3  Packet Pg. 168 of 285  General Fund expenses. Subsequent years of the contract are subject to appropriation of funds by the City Council through the annual budget process STAKEHOLDER ENGAGEMENT 3 OOT and the Police Department develop the standards, and the Police Department monitors the contract with assistance from OOT. Should additional guards be needed for unforeseen circumstances, the City can ask for a cost sharing agreement with the PAUSD to account for additional funding needs. ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: 3Palo Alto Crossing Guard Warrant: https://www.cityofpaloalto.org/civicax/filebank/documents/55662 Item 14 Item 14 Staff Report        Item 14: Staff Report Pg. 4  Packet Pg. 169 of 285  Professional Services Rev. Dec.15, 2020 Page 1 of 19 CITY OF PALO ALTO CONTRACT NO. C24187853 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PALO ALTO AND ALL CITY MANAGEMENT SERVICES, INC This Agreement for Professional Services (this “Agreement”) is entered into as of the 7th day of August, 2023 (the “Effective Date”), by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and ALL CITY MANAGEMENT SERVICES, INC., a California, located at 10440 Pioneer Blvd., Suite 5, Santa Fe Springs, CA 90670 (“CONSULTANT”). The following recitals are a substantive portion of this Agreement and are fully incorporated herein by this reference: RECITALS A. CITY intends to award a contract (the “Project”) and desires to engage a consultant to provide and perform crossing guard services, training in connection with the Project (the “Services”, as detailed more fully in Exhibit A). B. CONSULTANT represents that it, its employees and subconsultants, if any, possess the necessary professional expertise, qualifications, and capability, and all required licenses and/or certifications to provide the Services. C. CITY, in reliance on these representations, desires to engage CONSULTANT to provide the Services as more fully described in Exhibit A, entitled “SCOPE OF SERVICES”. NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, in this Agreement, the parties agree as follows: SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described in Exhibit A in accordance with the terms and conditions contained in this Agreement. The performance of all Services shall be to the reasonable satisfaction of CITY. SECTION 2. TERM. The term of this Agreement shall be from the date of its full execution through August 31, 2028 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement. SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of Services under this Agreement. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit A. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the CONSULTANT. CITY’s agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT. DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 5  Packet Pg. 170 of 285  Professional Services Rev. Dec.15, 2020 Page 2 of 19 SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled “COMPENSATION,” including any reimbursable expenses specified therein, and the maximum total compensation shall not exceed Three Million Nine Hundred Twenty Thousand Eight Hundred Sixty-Four Dollars and Sixty-Four cents ($3,920,864.64). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled “SCHEDULE OF RATES.” Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly invoices to the CITY describing the Services performed and the applicable charges (including, if applicable, an identification of personnel who performed the Services, hours worked, hourly rates, and reimbursable expenses), based upon Exhibit C or, as applicable, CONSULTANT’s schedule of rates set forth in Exhibit C-1. If applicable, the invoice shall also describe the percentage of completion of each task. The information in CONSULTANT’s invoices shall be subject to verification by CITY. CONSULTANT shall send all invoices to CITY’s Project Manager at the address specified in Section 13 (Project Management) below. CITY will generally process and pay invoices within thirty (30) days of receipt of an acceptable invoice. SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All Services shall be performed by CONSULTANT or under CONSULTANT’s supervision. CONSULTANT represents that it, its employees and subcontractors, if any, possess the professional and technical personnel necessary to perform the Services required by this Agreement and that the personnel have sufficient skill and experience to perform the Services assigned to them. CONSULTANT represents that it, its employees and subcontractors, if any, have and shall maintain during the term of this Agreement all licenses, permits, qualifications, insurance and approvals of whatever nature that are legally required to perform the Services. All Services to be furnished by CONSULTANT under this Agreement shall meet the professional standard and quality that prevail among professionals in the same discipline and of similar knowledge and skill engaged in related work throughout California under the same or similar circumstances. SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner the Project or the performance of the Services or those engaged to perform Services under this Agreement, as amended from time to time. CONSULTANT shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the Services. SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs, including, but not limited to, increases in the cost of Services, arising from or caused by CONSULTANT’s errors and omissions, including, but not limited to, the costs of corrections such errors and omissions, any change order markup costs, or costs arising from delay caused by the errors and omissions or unreasonable delay in correcting the errors and omissions. SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works project, CONSULTANT shall submit estimates of probable construction costs at each phase of DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 6  Packet Pg. 171 of 285  Professional Services Rev. Dec.15, 2020 Page 3 of 19 design submittal. If the total estimated construction cost at any submittal exceeds the CITY’s stated construction budget by ten percent (10%) or more, CONSULTANT shall make recommendations to CITY for aligning the Project design with the budget, incorporate CITY approved recommendations, and revise the design to meet the Project budget, at no additional cost to CITY. SECTION 10. INDEPENDENT CONTRACTOR. CONSULTANT acknowledges and agrees that CONSULTANT and any agent or employee of CONSULTANT will act as and shall be deemed at all times to be an independent contractor and shall be wholly responsible for the manner in which CONSULTANT performs the Services requested by CITY under this Agreement. CONSULTANT and any agent or employee of CONSULTANT will not have employee status with CITY, nor be entitled to participate in any plans, arrangements, or distributions by CITY pertaining to or in connection with any retirement, health or other benefits that CITY may offer its employees. CONSULTANT will be responsible for all obligations and payments, whether imposed by federal, state or local law, including, but not limited to, FICA, income tax withholdings, workers’ compensation, unemployment compensation, insurance, and other similar responsibilities related to CONSULTANT’s performance of the Services, or any agent or employee of CONSULTANT providing same. Nothing in this Agreement shall be construed as creating an employment or agency relationship between CITY and CONSULTANT or any agent or employee of CONSULTANT. Any terms in this Agreement referring to direction from CITY shall be construed as providing for direction as to policy and the result of CONSULTANT’s provision of the Services only, and not as to the means by which such a result is obtained. SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or transfer any interest in this Agreement nor the performance of any of CONSULTANT’s obligations hereunder without the prior written approval of the City Manager. Any purported assignment made without the prior written approval of the City Manager will be void and without effect. Subject to the foregoing, the covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators and assignees of the parties. SECTION 12. SUBCONTRACTING. Option A: No Subcontractor: CONSULTANT shall not subcontract any portion of the Services to be performed under this Agreement without the prior written authorization of the City Manager or designee. In the event CONSULTANT does subcontract any portion of the work to be performed under this Agreement, CONSULTANT shall be fully responsible for all acts and omissions of subcontractors. CONSULTANT shall be responsible for directing the work of any subcontractors and for any compensation due to subcontractors. CITY assumes no responsibility whatsoever concerning compensation of subcontractors. CONSULTANT shall be fully responsible to CITY for all acts and omissions of subcontractors. CONSULTANT shall change or add subcontractors only with the prior written approval of the City Manager or designee. SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign David Mecusker as the CONSULTANT’s Project Manager to have supervisory responsibility for the performance, DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 7  Packet Pg. 172 of 285  Professional Services Rev. Dec.15, 2020 Page 4 of 19 progress, and execution of the Services and represent CONSULTANT during the day-to-day performance of the Services. If circumstances cause the substitution of the CONSULTANT’s Project Manager or any other of CONSULTANT’s key personnel for any reason, the appointment of a substitute Project Manager and the assignment of any key new or replacement personnel will be subject to the prior written approval of the CITY’s Project Manager. CONSULTANT, at CITY’s request, shall promptly remove CONSULTANT personnel who CITY finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property. CITY’s Project Manager is Ben Becchetti, Police Department, Telephone: (650) 329-2232, Email: Benjamin.Becchetti@CityofPaloAlto.org. CITY’s Project Manager will be CONSULTANT’s point of contact with respect to performance, progress and execution of the Services. CITY may designate an alternate Project Manager from time to time. SECTION 14. OWNERSHIP OF MATERIALS. All work product, including without limitation, all writings, drawings, studies, sketches, photographs, plans, reports, specifications, computations, models, recordings, data, documents, and other materials and copyright interests developed under this Agreement, in any form or media, shall be and remain the exclusive property of CITY without restriction or limitation upon their use. CONSULTANT agrees that all copyrights which arise from creation of the work product pursuant to this Agreement are vested in CITY, and CONSULTANT hereby waives and relinquishes all claims to copyright or other intellectual property rights in favor of CITY. Neither CONSULTANT nor its subcontractors, if any, shall make any of such work product available to any individual or organization without the prior written approval of the City Manager or designee. CONSULTANT makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the Scope of Services. SECTION 15. AUDITS. CONSULTANT agrees to permit CITY and its authorized representatives to audit, at any reasonable time during the term of this Agreement and for four (4) years from the date of final payment, CONSULTANT’s records pertaining to matters covered by this Agreement, including without limitation records demonstrating compliance with the requirements of Section 10 (Independent Contractor). CONSULTANT further agrees to maintain and retain accurate books and records in accordance with generally accepted accounting principles for at least four (4) years after the expiration or earlier termination of this Agreement or the completion of any audit hereunder, whichever is later. SECTION 16. INDEMNITY. 16.1. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an “Indemnified Party”) from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney’s fees, experts fees, court costs and disbursements (“Claims”) resulting from, arising out of or in any manner related to performance or nonperformance by CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. 16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 8  Packet Pg. 173 of 285  Professional Services Rev. Dec.15, 2020 Page 5 of 19 require CONSULTANT to indemnify an Indemnified Party from a Claim arising from the active negligence or willful misconduct of an Indemnified Party that is not contributed to by any act of, or by any omission to perform a duty imposed by law or agreement by, CONSULTANT, its officers, employees, agents or contractors under this Agreement. 16.3. The acceptance of CONSULTANT’s Services and duties by CITY shall not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall survive the expiration or early termination of this Agreement. SECTION 17. WAIVERS. No waiver of a condition or nonperformance of an obligation under this Agreement is effective unless it is in writing in accordance with Section 29.4 of this Agreement. No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted shall apply solely to the specific instance expressly stated. No single or partial exercise of any right or remedy will preclude any other or further exercise of any right or remedy. SECTION 18. INSURANCE. 18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit D, entitled “INSURANCE REQUIREMENTS”. CONSULTANT and its contractors, if any, shall obtain a policy endorsement naming CITY as an additional insured under any general liability or automobile policy or policies. 18.2. All insurance coverage required hereunder shall be provided through carriers with AM Best’s Key Rating Guide ratings of A-:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming CITY as an additional insured under such policies as required above. 18.3. Certificates evidencing such insurance shall be filed with CITY concurrently with the execution of this Agreement. The certificates will be subject to the approval of CITY’s Risk Manager and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Purchasing Manager thirty (30) days’ prior written notice of the cancellation or modification. If the insurer cancels or modifies the insurance and provides less than thirty (30) days’ notice to CONSULTANT, CONSULTANT shall provide the Purchasing Manager written notice of the cancellation or modification within two (2) business days of the CONSULTANT’s receipt of such notice. CONSULTANT shall be responsible for ensuring that current certificates evidencing the insurance are provided to CITY’s Chief Procurement Officer during the entire term of this Agreement. 18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT’s liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 9  Packet Pg. 174 of 285  Professional Services Rev. Dec.15, 2020 Page 6 of 19 such damage, injury, or loss arising after the Agreement is terminated or the term has expired. SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES. 19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. If CONSULTANT fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided under this Agreement or at law, the City Manager may terminate this Agreement sooner upon written notice of termination. Upon receipt of any notice of suspension or termination, CONSULTANT will discontinue its performance of the Services on the effective date in the notice of suspension or termination. 19.2. In event of suspension or termination, CONSULTANT will deliver to the City Manager on or before the effective date in the notice of suspension or termination, any and all work product, as detailed in Section 14 (Ownership of Materials), whether or not completed, prepared by CONSULTANT or its contractors, if any, in the performance of this Agreement. Such work product is the property of CITY, as detailed in Section 14 (Ownership of Materials). 19.3. In event of suspension or termination, CONSULTANT will be paid for the Services rendered and work products delivered to CITY in accordance with the Scope of Services up to the effective date in the notice of suspension or termination; provided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT’s Services provided in material conformity with this Agreement as such determination is made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 17, 19.2, 19.3, 19.4, 20, 25, 27, 28, 29 and 30. 19.4. No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement, unless made in accordance with Section 17 (Waivers). SECTION 20. NOTICES. All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: To CITY: Office of the City Clerk City of Palo Alto Post Office Box 10250 Palo Alto, CA 94303 With a copy to the Purchasing Manager To CONSULTANT: Attention of the Project Manager at the address of CONSULTANT recited on the first page of this Agreement. DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 10  Packet Pg. 175 of 285  Professional Services Rev. Dec.15, 2020 Page 7 of 19 CONSULTANT shall provide written notice to CITY of any change of address. SECTION 21. CONFLICT OF INTEREST. 21.1. In executing this Agreement, CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services. 21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subcontractors or other persons or parties having such an interest. CONSULTANT certifies that no person who has or will have any financial interest under this Agreement is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California, as amended from time to time. CONSULTANT agrees to notify CITY if any conflict arises. 21.3. If the CONSULTANT meets the definition of a “Consultant” as defined by the Regulations of the Fair Political Practices Commission, CONSULTANT will file the appropriate financial disclosure documents required by the Palo Alto Municipal Code and the Political Reform Act of 1974, as amended from time to time. SECTION 22. NONDISCRIMINATION; COMPLIANCE WITH ADA. 22.1. As set forth in Palo Alto Municipal Code Section 2.30.510, as amended from time to time, CONSULTANT certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to that person’s race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. CONSULTANT acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. 22.2. CONSULTANT understands and agrees that pursuant to the Americans Disabilities Act (“ADA”), programs, services and other activities provided by a public entity to the public, whether directly or through a contractor or subcontractor, are required to be accessible to the disabled public. CONSULTANT will provide the Services specified in this Agreement in a manner that complies with the ADA and any other applicable federal, state and local disability rights laws and regulations, as amended from time to time. CONSULTANT will not discriminate against persons with disabilities in the provision of services, benefits or activities provided under this Agreement. SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY’s Environmentally Preferred Purchasing policies which are available at CITY’s Purchasing Department, hereby incorporated by reference and as amended from time to time. CONSULTANT shall comply with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste Program. Zero Waste best practices include, first, minimizing and reducing waste; second, reusing waste; and, DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 11  Packet Pg. 176 of 285  Professional Services Rev. Dec.15, 2020 Page 8 of 19 third, recycling or composting waste. In particular, CONSULTANT shall comply with the following Zero Waste requirements: (a) All printed materials provided by CONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double-sided and printed on a minimum of 30% or greater post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post-consumer material and printed with vegetable-based inks. (b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Department’s office. (c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY, for reuse or recycling. CONSULTANT shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed. SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE. CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code Section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code Section 4.62.060. SECTION 25. NON-APPROPRIATION. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code, as amended from time to time. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This Section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement. SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS. 26.1. This Project is not subject to prevailing wages and related requirements. CONSULTANT is not required to pay prevailing wages and meet related requirements under the California Labor Code and California Code of Regulations in the performance and implementation of the Project if the contract: (1) is not a public works contract; (2) is for a public works construction project of $25,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j); or (3) is for a public works alteration, demolition, repair, or maintenance project of $15,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j). DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 12  Packet Pg. 177 of 285  Professional Services Rev. Dec.15, 2020 Page 9 of 19 SECTION 27. CLAIMS PROCEDURE FOR “9204 PUBLIC WORKS PROJECTS”. For purposes of this Section 27, a “9204 Public Works Project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (Cal. Pub. Cont. Code § 9204.) Per California Public Contract Code Section 9204, for Public Works Projects, certain claims procedures shall apply, as set forth in Exhibit F, entitled “Claims for Public Contract Code Section 9204 Public Works Projects”. This Project is not a 9204 Public Works Project. SECTION 28. CONFIDENTIAL INFORMATION. 28.1. In the performance of this Agreement, CONSULTANT may have access to CITY’s Confidential Information (defined below). CONSULTANT will hold Confidential Information in strict confidence, not disclose it to any third party, and will use it only for the performance of its obligations to CITY under this Agreement and for no other purpose. CONSULTANT will maintain reasonable and appropriate administrative, technical and physical safeguards to ensure the security, confidentiality and integrity of the Confidential Information. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to its employees, agents and subcontractors, if any, to the extent they have a need to know in order to perform CONSULTANT’s obligations to CITY under this Agreement and for no other purpose, provided that the CONSULTANT informs them of, and requires them to follow, the confidentiality and security obligations of this Agreement. 28.2. “Confidential Information” means all data, information (including without limitation “Personal Information” about a California resident as defined in Civil Code Section 1798 et seq., as amended from time to time) and materials, in any form or media, tangible or intangible, provided or otherwise made available to CONSULTANT by CITY, directly or indirectly, pursuant to this Agreement. Confidential Information excludes information that CONSULTANT can show by appropriate documentation: (i) was publicly known at the time it was provided or has subsequently become publicly known other than by a breach of this Agreement; (ii) was rightfully in CONSULTANT’s possession free of any obligation of confidence prior to receipt of Confidential Information; (iii) is rightfully obtained by CONSULTANT from a third party without breach of any confidentiality obligation; (iv) is independently developed by employees of CONSULTANT without any use of or access to the Confidential Information; or (v) CONSULTANT has written consent to disclose signed by an authorized representative of CITY. 28.3. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to the extent required by order of a court of competent jurisdiction or governmental body, provided that CONSULTANT will notify CITY in writing of such order immediately upon receipt and prior to any such disclosure (unless CONSULTANT is prohibited by law from doing so), to give CITY an opportunity to oppose or otherwise respond to such order. 28.4. CONSULTANT will notify City promptly upon learning of any breach in the security of its systems or unauthorized disclosure of, or access to, Confidential Information in its possession or control, and if such Confidential Information consists of Personal Information, CONSULTANT will provide information to CITY sufficient to meet the notice requirements of DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 13  Packet Pg. 178 of 285  Professional Services Rev. Dec.15, 2020 Page 10 of 19 Civil Code Section 1798 et seq., as applicable, as amended from time to time. 28.5. Prior to or upon termination or expiration of this Agreement, CONSULTANT will honor any request from the CITY to return or securely destroy all copies of Confidential Information. All Confidential Information is and will remain the property of the CITY and nothing contained in this Agreement grants or confers any rights to such Confidential Information on CONSULTANT. 28.6. If selected in Section 30 (Exhibits), this Agreement is also subject to the terms and conditions of the Information Privacy Policy and Cybersecurity Terms and Conditions. SECTION 29. MISCELLANEOUS PROVISIONS. 29.1. This Agreement will be governed by California law, without regard to its conflict of law provisions. 29.2. In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Santa Clara, State of California. 29.3. The prevailing party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys’ fees expended in connection with that action. The prevailing party shall be entitled to recover an amount equal to the fair market value of legal services provided by attorneys employed by it as well as any attorneys’ fees paid to third parties. 29.4. This Agreement, including all exhibits, constitutes the entire and integrated agreement between the parties with respect to the subject matter of this Agreement, and supersedes all prior agreements, negotiations, representations, statements and undertakings, either oral or written. This Agreement may be amended only by a written instrument, which is signed by the authorized representatives of the parties and approved as required under Palo Alto Municipal Code, as amended from time to time. 29.5. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the unaffected provisions of this Agreement will remain in full force and effect. 29.6. In the event of a conflict between the terms of this Agreement and the exhibits hereto (per Section 30) or CONSULTANT’s proposal (if any), the Agreement shall control. In the event of a conflict between the exhibits hereto and CONSULTANT’s proposal (if any), the exhibits shall control. 29.7. The provisions of all checked boxes in this Agreement shall apply to this Agreement; the provisions of any unchecked boxes shall not apply to this Agreement. 29.8. All section headings contained in this Agreement are for convenience and reference only and are not intended to define or limit the scope of any provision of this Agreement. DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 14  Packet Pg. 179 of 285  Professional Services Rev. Dec.15, 2020 Page 11 of 19 29.9. This Agreement may be signed in multiple counterparts, which, when executed by the authorized representatives of the parties, shall together constitute a single binding agreement. SECTION 30. EXHIBITS. Each of the following exhibits, if the check box for such exhibit is selected below, is hereby attached and incorporated into this Agreement by reference as though fully set forth herein: EXHIBIT A: SCOPE OF SERVICES EXHIBIT C: COMPENSATION EXHIBIT C-1: SCHEDULE OF RATES EXHIBIT D: INSURANCE REQUIREMENTS THIS AGREEMENT IS NOT COMPLETE UNLESS ALL SELECTED EXHIBITS ARE ATTACHED. DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 15  Packet Pg. 180 of 285  Professional Services Rev. Dec.15, 2020 Page 12 of 19 CONTRACT NO. C24187853 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement as of the date first above written. CITY OF PALO ALTO ____________________________ City Manager APPROVED AS TO FORM: __________________________ City Attorney or designee ALL CITY MANAGEMENT SERVICES By:_________________________________ Name:_______________________________ Title: _______________________________ By:_________________________________ Name:_______________________________ Title: _______________________________ DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 President Baron Farwell Secretary Demetra Farwell Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 16  Packet Pg. 181 of 285  Professional Services Rev. Dec.15, 2020 Page 13 of 19 EXHIBIT A SCOPE OF SERVICES CONSULTANT shall provide the Services detailed in this Exhibit A, entitled “SCOPE OF SERVICES”. 1. CONSULTANT Shall Provide or Perform the following: a. Provide crossing guard services at each location listed on “Crossing Guard Locations” on the days and during specific hours designated by the City b. Coordinate any location and schedule changes directly with the City c. Provide payroll and workers’ compensation coverage for all guards d. Provide training to all new hires e. Maintain a sufficient number of alternate guards and guarantee crossing coverage for absent or sick guards f. Supply all necessary equipment including signs, traffic vests, whistles and raincoats g. Submit invoices to the City of Palo Alto on a monthly basis for the number of hours worked by crossing guards during the previous month h. Maintain quarterly contact with the Police Department representative for quality assurance of the program 2. Crossing Guard Locations, Days and Hours: a. CONSULTANT shall be responsible for providing crossing guard services during the normal school year session and the summer school session. The normal schoolyear session is composed of 180 school days per year. The summer school session is composed of 19 school days per year. The exact dates that schools are in session are published and coordinated by the Palo Alto Unified School District. The most accurate calendar for verifying in-session days is on the School District’s website. b. CONSULTANT will provide crossing guard services on all days that school is in session, at the designated locations, during the designated hours. Currently, there are 30 (+/-1) intersections that require a crossing guard during the normal school year. The City will typically require crossing guards at 12 intersections during the Summer school session. The School District changes the summer school locations from year to year which will require the City to change the summer school crossing guard locations. The City of Palo Alto will notify the CONSULTANT in advance for summer school locations and times. c . The City reserves the right to add, delete or revise the crossing guard locations and times, provided that CONSULTANT is given 30 days written notification of any proposed changes. 3. CONSULTANT Shall Maintain the Following Minimum Standards for Crossing Guards: a. Must have a minimum of an eighth-grade education b. Be able to read, write and speak English c. Be a minimum of 18 years old d. Not have any felony convictions, misdemeanor convictions involving crimes against children, or convictions involving any violent crime e. Not be a registered sex offender or narcotics offender f. Demonstrate the following abilities and characteristics; DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 17  Packet Pg. 182 of 285  Professional Services Rev. Dec.15, 2020 Page 14 of 19 g. Minimum of average intelligence h. Good physical condition, including sight and hearing i. Mental alertness j. Neat appearance k. Good character l. Dependability m. Sense of responsibility for the safety of children n. Good verbal communication skills o. Familiarity with traffic rules and regulations 4. Appearance & Behavior a. Crossing Guards will not hold anything in their hands while working, except for their issued stop sign. An example of this would be the Crossing Guard’s cellphone. b. Crossing guards will use appropriate language and refrain from using profanity. c. Crossing Guards must at all times display visible picture identification showing they are an employee of the CONSULTANT d. Crossing Guards shall wear acceptable attire at all times which may be periodically subject to review by the City e. Crossing Guards shall wear their traffic vests at all times while performing crossing duties 5. CONSULTANT’s Supervisors Shall Perform the Following Duties: a. A local area supervisor shall be available at all times to see that guard activities are taking place at required locations and times. b. The supervisor shall assign schedules, monitor and supervise crossing guards when necessary and have a vehicle to travel to work sites. c. The supervisor shall visit each school site once a month. d. The supervisor must be available to the City returning phone calls as soon as possible but in all cases within 30 minutes. e. The supervisor must be available to respond to problems and/ or complaints. f. In addition to the minimum standards set forth above, the supervisor must have a minimum of a high school education and a valid California driver’s g. As requested, the area supervisor will provide pedestrian and bike counts for intersections. 6. Absent Crossing Guards a. CONSULTANT will maintain standard procedures that require crossing guards to notify the area supervisor if they will be tardy or absent for their shift. b. When crossing guards are absent, it is the responsibility of CONSULTANT and the area supervisor to staff the location with alternate personnel. c. The area supervisor shall immediately notify the Traffic Supervisor if there will be any delay or absence in providing intersection coverage. 7. Training and Orientation a. Training and orientation shall be provided prior to deploying any crossing guards. b. All training and orientation procedures shall be subject to the approval of the City of Palo Alto. DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 18  Packet Pg. 183 of 285  Professional Services Rev. Dec.15, 2020 Page 15 of 19 8. Crossing Guard Locations El Camino / W.Charleston Margarita Ave Robles Ave Ave Coulombe Dr 08:30 08:30 08:30 03:30 02:20 03:30 St Dr Ct DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 19  Packet Pg. 184 of 285  Professional Services Rev. Dec.15, 2020 Page 16 of 19 EXHIBIT C COMPENSATION CITY agrees to compensate CONSULTANT for the Services performed in accordance with the terms and conditions of this Agreement, including Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4 of the Agreement), based on the hourly rate schedule attached as Exhibit C-1. The compensation to be paid to CONSULTANT under this Agreement for all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), shall not exceed the amount(s) stated in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY. REIMBURSABLE EXPENSES CONSULTANT’S ordinary business expenses, such as administrative, overhead, administrative support time/overtime, information systems, software and hardware, photocopying, telecommunications (telephone, internet), in-house printing, insurance and other ordinary business expenses, are included within the scope of payment for Services and are not reimbursable expenses hereunder. Reimbursable expenses, if any are specified as reimbursable under this section, will be reimbursed at actual cost. The expenses (by type, e.g. travel) for which CONSULTANT will be reimbursed are: NONE up to the not-to-exceed amount of: $0.00. All requests for reimbursement of expenses, if any are specified as reimbursable under this section, shall be accompanied by appropriate backup documentation and information. DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 20  Packet Pg. 185 of 285  Professional Services Rev. Dec.15, 2020 Page 17 of 19 EXHIBIT C-1 SCHEDULE OF RATES CONSULTANT’s schedule of rates is as follows: Year Number of CG Number of Days Hours/Day Hourly Rate Total 2023-2024 31 180 4 $30.47 $680,090.40 2024 12 19 4 $30.47 $27,788.64 $32.10 $716,472.00 2025 12 19 4 $32.10 $29,275.20 $33.73 $752,853.60 Summer $33.73 $30,761.76 $35.39 $789,904.80 Summer $35.39 $32,275.68 Summer $37.08 $33,816.96 DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 21  Packet Pg. 186 of 285  Professional Services Rev. Dec.15, 2020 Page 18 of 19 EXHIBIT D INSURANCE REQUIREMENTS CONSULTANTS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS AS SPECIFIED HEREIN. REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS EACH OCCURRENCE AGGREGATE YES YES WORKER’S COMPENSATION EMPLOYER’S LIABILITY STATUTORY STATUTORY STATUTORY STATUTORY YES GENERAL LIABILITY, INCLUDING PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL LIABILITY BODILY INJURY PROPERTY DAMAGE BODILY INJURY & PROPERTY DAMAGE COMBINED. $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES AUTOMOBILE LIABILITY, INCLUDING ALL OWNED, HIRED, NON-OWNED BODILY INJURY - EACH PERSON - EACH OCCURRENCE PROPERTY DAMAGE BODILY INJURY AND PROPERTY DAMAGE, COMBINED $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 Not Required Approved to remove from risk. YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONSULTANT, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONSULTANT AND ITS SUBCONSUL COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I. INSURANCE COVERAGE MUST INCLUDE: A. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONSULTANT’S AGREEMENT TO INDEMNIFY CITY. II. ENDORSEMENT PROVISIONS WITH RESPECT TO THE INSURANCE AFFORDED TO ADDITIONAL INSUREDS: A. PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 22  Packet Pg. 187 of 285  Professional Services Rev. Dec.15, 2020 Page 19 of 19 THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION 1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO AT THE FOLLOWING URL: HTTP://WWW.CITYOFPALOALTO.ORG/GOV/DEPTS/ASD/PLANET_BIDS_HOW_TO.ASP DocuSign Envelope ID: 24C042ED-6308-48F5-A34E-7E45F996D2F2 Item 14 Attachment A - All City Management Services Contract, C24187853        Item 14: Staff Report Pg. 23  Packet Pg. 188 of 285  City Council Staff Report From: City Manager Report Type: ACTION ITEMS Lead Department: Fire Meeting Date: August 7, 2023 Report #:2307-1755 TITLE PUBLIC HEARING: Adoption of Resolution Confirming the Weed Abatement Report and Ordering Abatement Costs to be a Special Assessment on the Properties Specified in the Report RECOMMENDATION Staff recommends Council (1) Hold a public hearing to hear and consider objections from affected property owners of proposed assessments related to completed weed abatement work, and (2) Adopt a resolution confirming the report and ordering abatement costs to be a special assessment on the properties specified in the report (Attachment A). BACKGROUND/ ANALYSIS The Weed Abatement Division of Santa Clara County Agriculture and Environmental Management administers the contract for weed abatement within the City of Palo Alto, in accordance with an agreement established on April 18, 1977, between the City and County. On December 19, 2022, in accordance with Palo Alto Municipal Code Chapter 8.08, the City Council declared weeds to be a nuisance and ordered that the nuisance be abated. A public hearing was held on February 27, 2023, to consider objections to the proposed destruction or removal of the weeds. No objections were noted. Once the above steps had been taken, the County Weed Abatement Division instructed its contractor to abate weeds on City and private properties within Palo Alto. That work has now been completed. Property owners were notified the first week in January 2023 that weeds were to be abated by April 30, 2023, either by the owners or by the County. If the property owners chose to have the County abate the weeds, the abatement charges would be levied against the respective properties as an assessment by the County Assessor. The County has since informed the property owners of the costs for destroying and removing the weeds. The City Clerk has published the required notice of this hearing in the Palo Alto Weekly. The cost Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 1  Packet Pg. 189 of 285  report by the County Weed Abatement Division has been posted on the City Hall Plaza bulletin board for ten (10) days prior to this hearing. FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 2  Packet Pg. 190 of 285  *NOT YET APPROVED* 1 Resolution No. Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein R E C I T A L S A. The Council of the City of Palo Alto has heretofore declared weeds growing on certain properties within the City to be a public nuisance by Resolution No. 10087, dated December 19, 2022 and B. The Council on February 27th, 2023, held a public hearing for objections to the proposed destruction and removal of weeds at the properties indicated in the County’s list for weed abatement. C. The Fire Chief, through his Administrator, the Weed Abatement Division of Santa Clara County Department of Agriculture and Environmental Management, has caused to be abated the weeds on the properties described in the County’s list for weed abatement; and D. The Fire Chief, through his Administrator, the Weed Abatement Division of Santa Clara County Department of Agriculture and Environmental Management, has filed his report and assessment list for weed abatement as provided by law and a hearing has been duly set and noticed, for objections to said report and assessment list and for confirmation; and E. The Council has duly considered the report and assessment list and any objections thereto. NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows: SECTION 1. The report and assessment list is in all respects complete and correct and is hereby confirmed. The amounts of the cost for abating the nuisance are confirmed and those remaining unpaid, as shown on Exhibit “A” attached hereto and incorporated herein, shall constitute special assessments against the respective parcels of land and are a lien on the property for the amount of the respective assessment. SECTION 2. All written or oral protests or objections to said report and assessment list are overruled or denied. SECTION 3. The unpaid assessments shown on Exhibit “A” shall be entered upon the 2023-2024 tax roll against the parcels of land and shall be collected at the same time and in the same manner as general City taxes, subject to the same interest and penalties, and subject to the same procedure and sale in case of delinquency. All laws and ordinances applicable to the levy, collection, and enforcement of City taxes are hereby made applicable to this special assessment. // Item 15 Attachment A - Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein        Item 15: Staff Report Pg. 3  Packet Pg. 191 of 285  *NOT YET APPROVED* 2 SECTION 4. Santa Clara County has determined the weed abatement program to be categorically exempt from CEQA pursuant to CEQA Guidelines Section 15308. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: Assistant City Attorney City Manager Fire Chief Director of Administrative Services Item 15 Attachment A - Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein        Item 15: Staff Report Pg. 4  Packet Pg. 192 of 285  TRA 2023 WEED ABATEMENT PROGRAM UNINCORPORATED COUNTY OF SANTA CLARA ASSESSMENT REPORT Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A 931 Clara Dr PALO ALTO 94303-4002 6001Miao, Nina Yanti $611.00Edgewood16051003-12-002 136 Lois Ln PALO ALTO 94303-2904 6001Hobson, Scott A Trustee $92.00Lois1362003-38-044 170 Iris Wy PALO ALTO 94303-3036 6001Xia, Fan And Zhou, Yuan $92.00Iris1703003-41-008 782 Greer Rd PALO ALTO 94303-3022 6001Deng, Jingjing And Jiang, Lijun $92.00Greer7824003-41-065 506 Eisenhower St DAVIS 95616 6001Haley Philip H Trustee & Et Al $92.00Channing19385003-42-039 1071 Embarcadero Rd PALO ALTO 94303-3149 6001Kothary, Nishita N And Shah, Niraj A $611.00Embarcadero10716003-42-055 2385 St Francis Dr PALO ALTO 94303-3136 6001Zadik, Yair And Linda $92.00St Francis23857 003-48-021 2075 Louis Rd PALO ALTO 94303-3452 6001Keller, Jeffrey R $611.00Louis20758003-50-021 707 Elm St 221 SAN CARLOS 94070 6001Pillsbury, Helen B Trustee $92.00El Cajon9469 003-52-057 268 Castro St MOUNTAIN VIEW 94041-1204 6001Choi, Ben Chung-ming Trustee & Et $92.00Embarcadero86410003-56-002 855 El Camino Real Ste 13a Palo Alto 94301-2326 6001Agrawal, Parag And Agarwala,$92.00Southampton74211003-59-041 260 Byron St PALO ALTO 94301 6001Liveright Michael $611.00Byron26012120-02-030 555 Byron St Unit 105 PALO ALTO 94301-1303 6001L S & Co Partnership $1,714.08Embarcadero65513120-08-023 P O Box 156 SOUTH DOS PALOS 93665 6001Koda, Ross K Trustee $92.00Ramona73314120-27-063 4102 Sutherland Dr PALO ALTO 94303-4730 6012Yurchenco, James R $611.00Sutherland410215127-16-005 3951 Sutherland Dr PALO ALTO 94303-4726 6012Chan, Allan Fukwah And Lam,$92.00Sutherland395116127-17-014 3640 Lupine Av PALO ALTO 94303-4431 6001Luu, Jane And Ng, David M $92.00Lupine364017127-21-140 2657 Kipling St PALO ALTO 94306 6001Ramchandran, Asish And Kavitha $92.00Colorado45418132-08-105 863 Warren Way PALO ALTO 94303 6001Tanphaichitr, Saksiri M And Bellers,$92.00Colorado46419132-08-115 Page 1Report Date: 7/11/2023 (List Sorted by APN) Item 15 Attachment A - Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein        Item 15: Staff Report Pg. 5  Packet Pg. 193 of 285  TRA 2023 WEED ABATEMENT PROGRAM UNINCORPORATED COUNTY OF SANTA CLARA ASSESSMENT REPORT Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A 3120 Cowper St PALO ALTO 94306-3001 6001Valentine, Mary E $611.00Cowper312020132-20-155 3533 Ramona St PALO ALTO 94306-3549 6001Tang, Dexter Chihung Trustee & Et $92.00Ramona353321132-22-097 936 California Av N PALO ALTO 94303-3405 6001Kaposhilin, Nicholas Trustee $611.00Bryant354122132-23-033 Po Box 5358 SAN MATEO 94402-0358 6001Leung, John Ka Yu And Joanna $92.00Roosevelt8423132-23-055 4039 Scripps Av PALO ALTO 94306-4535 6001Liu, Jenkuei Trustee & Et Al $92.00Roosevelt7624132-23-059 4285 Puerta Del Sol CAMINO 95709 6001Brickley, Helen C Trustee $92.00El Dorado17925 132-25-021 2876 Emerson St PALO ALTO 94306-2350 6001Hsu, Yen-fen Trustee $92.00Emerson287626132-26-006 2886 Emerson St PALO ALTO 94306-2350 6001Narayana, Sharath Keshava And $92.00Emerson288627132-26-007 11 Roosevelt Cl PALO ALTO 94306-4217 6001Qi, Feng And Chen, Cheng-na $92.00Roosevelt1128132-29-014 34 Roosevelt Cl PALO ALTO 94306-4216 6001Lyons, Charles P Trustee & Et Al $92.00Roosevelt3429132-29-061 18 Roosevelt Cir PALO ALTO 94306 6001Bernstein Amir D Trustee $92.00Roosevelt1830132-29-069 3780 Wright Pl PALO ALTO 94306-4262 6001Axelrod, Herbert And Fumiko $92.00Wright378031132-30-017 3830 Carlson Cir PALO ALTO 94306 6001Cheng Jing Et Al $1,116.00Carlson383032132-30-058 1700 Space Park Dr SANTA CLARA 95054 6001Linda Allen $92.00No Situs33 132-33-060 26880 Aliso Viejo Py Ste 100 ALISO VIEJO 92656 6001Sf21g Llc $92.00Matadero22034132-34-025 3675 Park Bl PALO ALTO 94306-2853 6001Basler, Joshua R $92.00Park367535132-34-045 3605 Park Bl PALO ALTO 94306-2853 6001Pan, Nancy And Lee, Benson $92.00Park360536132-34-050 180 Park Sharon Dr SAN JOSE 95136-2535 6001Mahal, Jaswinder $92.00Park356137132-34-052 3024 Ross Rd PALO ALTO 94303-4102 6001Chase Wilton Llc $92.00Wilton21038132-35-012 Page 2Report Date: 7/11/2023 (List Sorted by APN) Item 15 Attachment A - Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein        Item 15: Staff Report Pg. 6  Packet Pg. 194 of 285  TRA 2023 WEED ABATEMENT PROGRAM UNINCORPORATED COUNTY OF SANTA CLARA ASSESSMENT REPORT Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A 443 Wilton Av PALO ALTO 94306-2859 6001Atashband, Bahram $92.00Wilton44339132-35-027 215 Wilton Av PALO ALTO 94306-2855 6001Godshall, Kelvin V Et Al $92.00Wilton21540132-35-042 530 Emerson St Ste 150 PALO ALTO 94301 6001Whpv Alta Locale Llc $92.00El Camino Real275541 132-36-084 415 Fernando Av PALO ALTO 94306-2820 6001Brown, Jonathan S And Miriam M $92.00Fernando41542132-39-038 389 Matadero Av PALO ALTO 94306-2833 6001Mahany, Gary W And Kemp, Susan A $92.00Matadero38943132-40-053 33345 7th St UNION CITY 94587 6001Zhu, Li And Wan, Fanny Trustee $92.00Park403244132-43-025 3130 Ramona St PALO ALTO 94306-2922 6001Ding, Zhimin And Zhu, Xinyi $92.00Ramona313045132-48-033 613 Stanford Av PALO ALTO 94306-1412 6001Baumann, John R $92.00Stanford61346137-01-059 33206 Falcon Dr FREMONT 94555 6001Liang, Ke $92.00Yale215047137-01-134 335 Panoramic Wy BERKELEY 94704 6001Culpepper, Benjamin J $92.00Wellesley232148137-02-024 3028 Scott Blvd Unit C SANTA CLARA 95054 60011080capa Llc $611.00College108249137-03-036 1289 College Av PALO ALTO 94306-1345 6001Stanford Jewish Center Inc $92.00Oberlin201750137-03-047 2276 Harvard St PALO ALTO 94306 6001Bussey Jason M And Sachiko $92.00Harvard227651137-05-016 2195 Columbia St PALO ALTO 94306 6001Edelman Andrea Trustee $92.00Columbia219552137-06-036 1380 Miravalle Av LOS ALTOS 94024-5744 6022Kss Investment Llc $92.00El Camino Real370053 137-11-078 3793 La Donna Av PALO ALTO 94306-3151 6059Mehta, Bijal And Pallavi Trustee $611.00La Donna379354 137-12-016 721 Barron Av PALO ALTO 94306 6059Ashworth, Darren M And Imane Z $92.00Barron72155137-13-042 788 Los Robles Av PALO ALTO 94306-3159 6059Bloomquist, Lynda L Trustee $611.00Los Robles78856 137-13-112 6 Atherton Oaks Ln ATHERTON 94027 6022Juan, Chung-chiung And Su Chen $611.00El Camino Real414657 137-24-034 Page 3Report Date: 7/11/2023 (List Sorted by APN) Item 15 Attachment A - Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein        Item 15: Staff Report Pg. 7  Packet Pg. 195 of 285  TRA 2023 WEED ABATEMENT PROGRAM UNINCORPORATED COUNTY OF SANTA CLARA ASSESSMENT REPORT Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A 4130 Donald Dr PALO ALTO 94306-3822 6022Hsi, Hsing-hui $92.00Donald413058137-27-086 26 Euclid Av N PASADENA 91101 6055Leland Stanford Jr Univ The Bd $611.00Hillview346059142-16-059 300 Pasteur Dr STANFORD 94305-5132 6055Leland Stanford Jr Univ Bd $92.00Arastradero105060142-16-060 150 Portola Rd PORTOLA VALLEY 94025 6055Leland Stanford Jr Univ Board $611.00Deer Creek349561 142-16-062 415 Broadway St 3rd Flr REDWOOD CITY 94063 6055Leland Stanford Jr Univ The Bd Of $611.00Deer Creek062 142-16-064 12832 Frontrunner Bl S Ste DRAPER 84020 6055Leland Stanford Jr University Board $611.00Deer Creek350063 142-16-066 4208 Ruthelma Av PALO ALTO 94306-4109 6001Shiu, Boon W And Choi, Keehyun $92.00Ruthelma420864148-02-002 4206 Darlington Ct PALO ALTO 94306-4129 6001Ferreira, Kavitha And Joao Carlos $92.00Darlington420665148-03-037 11515 Arroyo Oaks Dr. Los Altos Hills 94024-6551 6001Bordia, Anupam And Surbhi $92.00Park420166148-03-060 444 Del Medio Av MOUNTAIN VIEW 94040-1161 6057Karupasamy, Karthikeyan Trustee &$92.00Silva433867148-12-013 4388 Silva Ct PALO ALTO 94306-4422 6057Yin, Jun And Duanmu, Lan $92.00Silva438868148-12-028 3516 Bajamont Wy CARMICHAEL 95608 6022Stone, Virginia A And Bradley K $92.00Arastradero63369167-06-016 639 Arastradero Rd PALO ALTO 94306-3838 6022New Atlantis Llc $92.00Arastradero63970167-06-063 12 Star Wy MOUNTAIN VIEW 94040 6001Bachrach, Sylvia Rashmi Trustee &$92.00Oak Hill417971 175-01-025 12 Starr Wy MOUNTAIN VIEW 94040 6001Bachrach, Sylvia R Trustee $92.00Oak Hill416972 175-01-026 1306 Daphne Dr SAN JOSE 95129-3806 6001Jalilian, Mohammad $92.00Mesa84973175-01-037 515 Flower St S Floor 25 LOS ANGELES 90071 6001Weakland, Alan Trustee & Et Al $92.00Manuela424374175-02-053 Po Box 60065 PALO ALTO 94306 6020Smithwick Alton D And Ursula L $3,975.50Old Trace410375 175-20-078 5209 Watusi Bnd Austin 78732-4403 6020Joshi, Vivek Trustee & Et Al $92.00Mockingbird89076175-20-082 Page 4Report Date: 7/11/2023 (List Sorted by APN) Item 15 Attachment A - Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein        Item 15: Staff Report Pg. 8  Packet Pg. 196 of 285  TRA 2023 WEED ABATEMENT PROGRAM UNINCORPORATED COUNTY OF SANTA CLARA ASSESSMENT REPORT Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A 609 Arboleda Dr LOS ALTOS 94024 6020Waters, Christopher J Trustee & Et $92.00Old Adobe418677 175-20-092 4150 Old Adobe Rd PALO ALTO 94306-3726 6020Hao, Hsieh T And Ming C Trustee $92.00Old Adobe415078 175-20-105 3790 El Camino Real 176 PALO ALTO 94306 6020Vilkin, Peter D Trustee $92.00Old Adobe415579 175-20-110 3000 Alexis Dr PALO ALTO 94304-1303 6039Palo Alto Hills Golf And Country $92.00Alexis300080182-35-035 3130 Alexis Dr PALO ALTO 94304-1305 6039Von Clemm, Peter F And Jennifer J $92.00Alexis313081182-43-024 966 Laurel Glen Dr PALO ALTO 94304-1322 6039Jacobsen, Ruth E Trustee $92.00Laurel Glen96682 182-43-038 951 Laurel Glen Dr PALO ALTO 94304-1323 6039Bogerty, Sharon D $92.00Laurel Glen95183 182-49-004 979 Kings Road Quarry Bay Hong 6039Yeh Knoll Holding Inc A Barbados $92.00Laurel Glen93084 182-54-006 $22,042.58TOTAL Page 5Report Date: 7/11/2023 (List Sorted by APN) Item 15 Attachment A - Resolution Confirming Weed Abatement Report and Ordering Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein        Item 15: Staff Report Pg. 9  Packet Pg. 197 of 285  2 2 9 5 City Council Staff Report From: City Manager Report Type: ACTION ITEMS Lead Department: Planning and Development Services Meeting Date: August 7, 2023 Report #:2306-1673 TITLE Approval of Castilleja School's Transportation Demand Management Plan Document for a Previously Approved Redevelopment Project at 1310 Bryant Street. Environmental Analysis: The City Council Previously Certified a Final Environmental Impact Report for this Project. RECOMMENDATION Approve the transportation demand management plan as consistent with the conditions of approval for the Castilleja School redevelopment project. BACKGROUND On June 6, 2022, the City Council approved various discretionary land use entitlements and one legislative text amendment to the zoning code to allow Castilleja School redevelop and expand student enrollment, subject to certain findings and conditions of approval. These actions are memorialized in the City Council adopted record of land use action, or RLUA, which is available online.1 Condition number 20 in the RLUA required the applicant to prepare a final version of the complete transportation demand management plan, or TDMP. TDM provisions for the project were previously approved by the City Council and included components from the following documents: •Castilleja’s prior TDMP;2 •An enhanced TDMP prepared by transportation consultant Nelson\Nygaard for Castilleja;3 1 City Council approved record of land use action, dated June 6, 2022: https://www.cityofpaloalto.org/files/f65eb77d-4d17-41a6-8158-44f1df3b649f/Casti-Signed-ROLUA-and- Exhibit.pdf. 2 This is summarized in the Nelson\Nygaard memo (next footnote) 3 Nelson\Nygaard enhanced TDMP, dated June 9, 2016: https://www.cityofpaloalto.org/files/assets/public/planning-amp-development-services/current- planning/uploads-for-website/castilleja-eir-appendices-b3-through-b7.pdf. Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 1  Packet Pg. 198 of 285  2 2 9 5 •A supplemental, or draft, TDMP previously prepared by the applicant and updated in 20214 •Mitigation measure 7A from the mitigation and monitoring report included in the City’s prepared final environmental impact report;5 •Other conditions of approval from the RLUA, notably conditions 20 – 26; and, •The City Council’s motion from June 6, 2022.6 Since the various TDMP provisions were distributed in different source documents, the City Council required a single source compilation that is cohesive, well-organized and indexed. The final form document is subject to the City Council’s approval. The City Council’s action to approve the document affirms that the TDMP incorporates all relevant transportation-related conditions of approval. Importantly, the TDMP is intended to summarize key requirements and implementation measures, but the RLUA and supporting documents, such as the mitigation monitoring and reporting program, are the official records that govern the TDMP and Castilleja School’s operations. In this regard, as the Council has already taken a final action on the project, this review does not present the City Council with an opportunity to add new requirements that were not previously included in the source documents. If, however, the City Council believes the TDMP failed to accurately describe a previously approved requirement or is ambiguous, direction can be given to address clerical errors in the document. While the City Council previously indicated that this TDMP could be placed on the Council’s consent calendar for approval, at the request of the Mayor and Vice Mayor in coordination with the City Manager, it was decided this item was more appropriate as an action item to receive public comment and Council deliberation. ANALYSIS The TDMP, included with this report as Attachment A, was prepared by Castilleja School. It was reviewed by City staff in Planning and Development Services and the Office of Transportation. These two City departments will be responsible for ensuring compliance with various components of the TDMP and the RLUA. The document identifies performance standards, data collection methodology and reporting requirements, mitigation strategies, fees for City monitoring, information on enforcement and 4 Applicant’s draft TDMP from 2021: https://www.cityofpaloalto.org/files/assets/public/planning-amp- development-services/new-development-projects/1310-bryant-street/castilleja-tdm-operations-manual-updated- 2021.pdf. 5 Project FEIR Mitigation Monitoring and Reporting Program: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/city-council- agendas-minutes/2022/20220523/20220523pccsm-revised.pdf#page=292. 6 City Council action minutes from June 6, 2022: https://www.cityofpaloalto.org/files/assets/public/agendas- minutes-reports/agendas-minutes/city-council-agendas-minutes/2022/20220606/20220606smccsmct.pdf Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 2  Packet Pg. 199 of 285  2 2 9 5 addressing violations, and general oversight. Appendices to the TDMP include all other relevant parking and transportation-related conditions of approval from the RLUA and a TDMP operations guide and program manual that would be shared with enrolled students and their parents. FISCAL/RESOURCE IMPACTS STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 3  Packet Pg. 200 of 285  2 2 9 5 ATTACHMENTS APPROVED BY Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 4  Packet Pg. 201 of 285  Women Learning. Women Leading. 1310 Bryant Street Palo Alto, CA 94301 (650) 328–3160 castilleja.org Castilleja School Final Transportation Demand Management Plan December 2, 2022 Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 5  Packet Pg. 202 of 285  2 Women Learning. Women Leading. Table of Contents 1. Introduction ............................................................................................................... 3 2. Performance Standards ........................................................................................ 4 3. Data Collection Methodology .............................................................................. 4 4. Reporting .................................................................................................................... 5 5. Required Mitigation Strategies .......................................................................... 9 6. Fees for City Monitoring ..................................................................................... 14 7. Violations and Enforcement .............................................................................. 14 8. Oversight ................................................................................................................... 17 Appendix A: Transportation and Parking Related COA’s and Mitigation Measures ................................................................................................................................. 20 Appendix B: Castilleja School 2022-23 TDM Operations Guide & Program Manual ............................................................................................................................... 22 Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 6  Packet Pg. 203 of 285  3 Women Learning. Women Leading. Castilleja School Final Transportation Demand Management Plan 1. Introduction. Castilleja School is an independent school for girls in grades six through twelve, located in Palo Alto, California. Castilleja is the only non-sectarian all-girls middle and high school in the San Francisco Bay Area. It seeks to expand enrollment gradually as facilities are redeveloped for increased safety, sustainability, and programmatic space. In connection with the School’s Conditional Use Permit (“CUP”), an entitlement permit approved in the City of Palo Alto Record of Land Use Action, dated June 6, 2022 (“RLUA”), the School is held to an average daily trip (ADT) standard of less than 1,198 and an AM peak trip standard of less than 383, to avoid traffic impacts. This Transportation Demand Management Plan (“TDMP”) includes vehicle trip strategies to assist in complying with these trip thresholds. In addition, successful TDM outcomes generally serve to reduce parking demand and minimize school- related disruptions and intrusions into the nearby residential neighborhoods. As required by Conditional of Approval (“COA”) 20, this TDMP “compiles all applicable transportation-related requirements of the Record of Land Use Action into a cohesive, well-organized and indexed document.” The intent of the plan is to reduce vehicle trips to, and parking demand at, the school. This plan will also serve as a publicly available resource to inform interested residents of the School’s transportation-related expectations and requirements. For reference purposes, attached as Appendix A is a matrix which provides all traffic and parking related COA’s and Mitigation Measures. Per COA 21, the TDMP incorporates various requirements from several source documents, summarized as follows: ● The School’s transportation demand management plan on file with the City of Palo Alto; ● All applicable Mitigation Measures from the Certified Final EIR1, particularly Mitigation Measures 4a and 7a; ● All applicable conditions included in this Record of Land Use Action; ● Applicable sections of the Palo Alto Municipal Code regarding TDM programs, monitoring, reporting and penalties; and 1 Per COA 27, “to the extent that there is any inconsistency between [a] COA and Mitigation Measures, the more restrictive conditions shall govern.” In most instances throughout this TDMP, the COA’s are more stringent than the Mitigation Measures and will control. Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 7  Packet Pg. 204 of 285  4 Women Learning. Women Leading. ●The TDM supplement submitted by the applicant and prepared by the transportation firm Nelson Nygaard, dated June 17, 2019, which includes updated monitoring report requirements and introduces new TDM strategies. (COA 21 e) This TDMP summarizes the transportation performance measures and criteria set forth in the RLUA. In addition it will provide the implementation strategies to effectuate the intent of the TDMP, in order to ensure compliance. In the event the TDMP is inconsistent with the conditions of approval, mitigation measures or Council’s motion approving the project, the latter shall prevail. The specific sub- sections of the TDMP include the following: ●Performance Standards ●Data Collection Methodology ●Reporting ●Required Mitigation Strategies ●Fees for City Monitoring ●Violations and Enforcement ●Future Oversight Additionally, each academic year, the school intends to draft a TDM Operations Guide and Program Manual to ensure compliance with the TDMP. See Appendix B for the 2022-23 TDM Operations Guide and Program Manual. Castilleja is committed to implementing this TDMP in order to comply with the RLUA. 2. Performance Standards.As required by the City Council in its June 6, 2022 motion, Castilleja School agrees to only use onsite and street parking along the perimeter of the school building for all parking. Castilleja can also utilize satellite parking. Castilleja School is responsible for no parking and no drop offs in unauthorized streets or areas and monitoring streets around the school for student parking and drop off compliance. As mandated by COA 22, Castilleja School is held to the following trip performance standards: ●School’s ●School’s ● ○ ○ Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 8  Packet Pg. 205 of 285  5 Women Learning. Women Leading. ○ Non-school days ○ Summer School shall be separately reported and not averaged with the academic year 3. Data Collection Methodology. ● The School shall install permanent vehicle counter devices at the entrance/exit of all drop off locations on campus, surface parking lots, and the subterranean garage to: ○ count the number of vehicle trips arriving to the campus and exiting each day (COA 22 e); and ○ calculate Average Daily Trip (ADT) and AM Peak Trip Counts (COA 22 b, 22 d). ● For both ADT and AM Peak Trip counts the following exclusions will apply: (COA 24 b ii and 34 c) ○ Construction trips ○ Special and Major Events dates ○ Non-school days ● ADT and AM Peak Trip Counts while summer school is in session will be reported separately and not averaged with the academic year (COA 24 b ii) ● The School shall install temporary vehicle counter devices in the public right of way at locations (Emerson, Bryant, and Kellogg) determined by the Director for each TDM monitoring report. ○ Data shall be collected for no less than seven consecutive days, determined by the Director, for each reporting period. (COA 22g) (COA 24 b iv) (COA 31) ○ The data collected by the counters shall be: ■ included in the TDM monitoring reports, and ■ used for ongoing monitoring and not to determine a violation of the CUP ○ The data collected from the temporary counter devices may inform future action regarding possible adjustments to the TDM plan. (COA 22 g) ○ After 15 years of monitoring, the Planning and Transportation Commission shall review whether this condition is still necessary. (COA 31) ● The School will preserve permanent vehicle counter data electronically for a period not less than three years. (COA 22 e) ● The vehicle counting devices shall be kept in working order. Malfunctioning devices shall be promptly fixed. (COA 22 e) 4. Reporting. TDMP monitoring reports shall be prepared by the School and submitted to the Director of Planning and Development Services three times per academic year until: Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 9  Packet Pg. 206 of 285  6 Women Learning. Women Leading. ● the school has reached maximum enrollment, or within 5 students below maximum enrollment, for two consecutive years, and ● has consistently met the average peak hour and average daily trip rate standards. (COA 23, MM 7a) Until the school reaches the maximum enrollment and has consistently met the trip standards, the reports will be provided to the City according to the following schedule (COA 23 a): Start of Monitoring Period End of Monitoring Period Due Date July October December 15 November February April 15 March June August 15 Once the school reaches maximum enrollment for two consecutive years and has consistently met the trip standards, only two monitoring reports per academic year shall be required. (COA 23) The monitoring reports shall be provided to the City according to the following schedule (COA 23 b): Start of Monitoring Period End of Monitoring Period Due Date July December February 1 January June August 1 After 15 years of monitoring, the Planning and Transportation Commission shall review whether COA 23, summarized above, is still necessary. Monitoring Report Requirements: ● Describe all monitoring report requirements, including TDM Plan goals and performance measure targets and data collected. (COA 24 a) ● A simplified, easy to read compliance review matrix (COA 24 q) ● The following data and metrics: ○ Driveway volume counts by 15-minute increments (COA 24 b i) ○ Average weekday AM peak trips and average weekday daily trips for the monitoring period, excluding construction trips, Special Event and Major Event dates and non-school days; summer school shall be separately reported and not averaged with the academic Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 10  Packet Pg. 207 of 285  7 Women Learning. Women Leading. year. (COA 24 b ii) ○ Total average daily weekday trips and AM weekday peak trips during the week that the campus frontage street segments are evaluated by the City (COA 24 b iii) ○ The average daily weekday traffic volumes on the campus frontage City street segments (except Embarcadero) – raw data provided to the City according to the reporting schedule (COA 24 b iv) ○ The dates and number of times the average weekday daily trips and/or AM weekday peak trips exceeded AM weekday peak and/or ADT exceedance threshold, including any special, limited circumstances such as trips during construction. (COA 24 b v) ○ Rates of use of alternative transportation (% of mode split between bicycle, pedestrian, shuttles, etc.). (COA 24 b vi) ○ Parking conditions (number of spaces within the garage used, number of spaces within surface lots used, extent (counts) of on-street parking adjacent to the school and in the expanded parking study area). (COA 24 b vii) ○ Bicycle parking counts (supply and demand) and dates, times, & attendance of bicycle repair clinics. (COA 24 b viii) ○ Student drop-off/pick-up location counts and percentages by driveway and target distribution percentages. (COA 24 b ix, COA 22 j) ○ An electronically transmitted appendix to the report containing the raw data from the driveway counting devices for the monitoring period. (COA 24 b x) ○ information on compliance with parking and drop-off requirements, including parking or drop-off in the surrounding neighborhood. (COA 24 f) ○ Drop-off lane discharge rates, and the average and maximum lengths of ingress and egress queues in the four 15-minute increments prior to the first bell and the 15-minute increment following that bell. (MM 7a) ● The following descriptions of methodology: ○ How and where counts were conducted including any off-site data collected by an independent traffic engineering company. (COA 24 c) ○ Installation, calibration methods, function and proposed maintenance of permanent traffic counting devices. (COA 24 d) ○ How records of traffic counts are to be preserved electronically (COA 24 d) Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 11  Packet Pg. 208 of 285  8 Women Learning. Women Leading. ○ Frequency of posting of traffic count data to the School’s website for accessibility to City officials and the public. (COA 24 d) ○ Detailed explanation of the pick-up and drop-off process as well as target pick-up/drop-off distribution percentages. (COA 24 e) ○ Provide a map of each parking study area, and description of methodology employed to capture off-campus parking. (COA 24 i) ● The following descriptions of monitoring and safety operations: ○ The number of daily (while school is in session) onsite traffic attendants (COA 24 g) ○ Use of traffic safety warning devices. (COA 24 h) ○ On and off campus Parking Management Strategies, Traffic Circulation Management Strategies and Event Traffic Procedures. (COA 24 j) ○ Traffic Monitor Staff are required to report any excessive vehicle queues, safety concerns, or other concerns or recommendations to improve safety and circulation to the administration. (MM 7a) ● The following descriptions of TDM Strategies ○ Identify scope and breadth of TDM measures utilized. (COA 24 k) ○ Other programs provided by the school. (COA 24 l) ● The following additional information: ○ The number of enrolled students for the period covered by the report. (COA 24 m) ○ List the dates of special events that occurred in the period covered by the report, including times, attendance, and parking/traffic management efforts and results. (COA 24 n) ○ Copies of mailings to families regarding the parking/traffic/pick-up/drop off policy, including traffic management for special events. (COA 24 o) ○ List of disciplinary consequences for students and parents who do not cooperate with the parking requirements. (COA 24 p) ○ Traffic Monitor Staff reports and Castilleja’s response to each shall be summarized in the traffic monitoring reports. (MM 7a) ○ The School shall provide real time driveway counter data to the City, as directed by the Planning Director or the Office of Transportation. (COA 24 r) Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 12  Packet Pg. 209 of 285  9 Women Learning. Women Leading. Enrollment: ● Prior to March 1st each year, the school will provide the Director of Planning and Development Services a letter from an independent auditor attesting to the number of students enrolled at the school, at the time of the audit, for the academic year. (COA 5) ● Prior to exceeding an enrollment of 450 students a traffic consultant will provide verification that at least 40% (+/-2%) of its students reside within a 5 mile radius of the campus. (COA 4 c, 22) Such verification will respect the privacy of the students. Major and Special Event Reporting: - Castilleja will post on their website and report to the city all Major and special events annually. (COA 21 a) 5. Required Mitigation Strategies. Transportation Mode Mitigations: ● Develop a comprehensive incentive program for faculty, staff, and students for carpooling and using alternative means of transportation. (COA 25 a xxi, 21 a). Each academic year, the school will publish a TDM Operations Guide and Program Manual with the specific incentives selected from the menu of mitigation strategies which will include programs for faculty, staff and students. ● Provide roundtrip shuttle service to Caltrain stations for students and employees, with no less than two round-trips to Caltrain station for each schedule. (COA 22 h) ● Communicate shuttle schedules to volunteers coming to campus for committee meetings. (COA 25 a xviii) ● Juniors are not allowed to drive to school, except that the School may make up to 5 exceptions at any given time. (COA 22 m) Parking Mitigations: ● School-related parking exclusively on campus, at designated off-site lots, and on the School side of adjacent streets. (COA 22 k, 25 a vi) ● Develop guidelines for use of satellite parking. The school will use best efforts to secure satellite parking from year to year and if/when secured, the school will provide further details in the annually published TDM Operations Guide and Program Manual. For any satellite parking that is beyond walking distance, the school will provide shuttles . (COA 22 o) ● Castilleja to experiment with an assigned parking program with designated areas for certain types of parking (i.e. student, employee, visitor). (COA 25 a xiii) ● Designated Visitor Parking Zone in the Administration Building lot. (COA 25 a xiv) ○ When visitors check in at the Administration Building they will be Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 13  Packet Pg. 210 of 285  10 Women Learning. Women Leading. asked where they are parked and redirected to the visitor's zones if necessary. (COA 25 a xiv) ● Parking plans for School committee meetings which bring volunteers to the campus. (COA 25 a xviii) ● Castilleja School agrees to be excluded from any future residential parking permit program. (RPP) Program. (COA 22 k) Operations Related Mitigations: ● At the beginning of each semester, Castilleja shall register all student cars, distribute I.D. tags, and review the traffic and parking policies with student drivers. (COA 25 a x) ● At the beginning of every school year, Castilleja shall set aside scheduled time for all faculty and staff to register their cars, receive an I.D. tag and review the traffic and parking policies. (COA 25 a ix) ● Traffic entering or exiting the project site driveways on Bryant Street shall be restricted to right-turns. (MM 7a) ● Routinely monitor and reassess drop-off/pick-up assignments to balance traffic flows. (COA 22 j) ○ If vehicle queues are causing spillover into the public right of way on Bryant Street, Castilleja will modify the drop-off procedures and TDM program to include greater staggering of bell schedules or other strategies that would decrease vehicle trips or otherwise spread out the number of peak hour vehicle trips accessing the underground garage. (MM 7a 15) ● Parking Monitoring. ○ Once per day, School personnel shall monitor parking onsite and on surrounding public streets. (COA 25 a v)(COA 25 a vi) ○ Offenders shall be instructed to move their car and where to park.(COA 25 a v) (COA 25 a vi) ○ Monitors are responsible for traffic control, enforcing no parking/drop-offs in unauthorized streets/areas, and monitoring of streets around school for student parking or drop-offs. (COA 22 l) ● Traffic Monitoring. ○ Provide traffic monitors during peak drop-off, pick-up and for some special events. (COA 25 a iv, 22 l) ○ Monitors to educate students and parents and enforce the circulation related conditions of approval to keep surrounding streets clear of congestion. (COA 25 a iv) ○ Traffic monitor responsibilities: ■ wear a highly visible safety vest. (COA25 a iv) ■ direct vehicle and pedestrian movements into, within, and exiting the garage. (MM 7a) ■ direct cars to maintain a constant flow of traffic to avoid queueing on public streets (COA 25 a ii) Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 14  Packet Pg. 211 of 285  11 Women Learning. Women Leading. ● Other. ■ instructed parents to move out of the driveway if their daughter is not at the pick-up location and others are waiting. (COA 25 a xx, MM 7a) ■ report any excessive vehicle queues, safety concerns, or other concerns or recommendations to improve safety and circulation to the administration. (MM 7a) ○ The School’s adjacent Emerson Street residential properties shall not be used for any School related purpose, including but not limited to, additional parking, deliveries or student pick-up or drop-off. (COA 13) ○ The School will coordinate with the Director of Planning and Development Services and the Chief Transportation Official to identify a traffic safety warning device to be used at the garage exit that will not generate excessive noise audible at neighboring residential properties to the greatest extent feasible. (COA 12 c) ○ Following the construction of the Academic Building, all deliveries and bus pick- ups and drop-offs shall be accomplished within designated pick-up/drop-off areas on campus. (COA 10) Communication & Education Mitigations: ● Continuous education of staff, students, and families regarding the importance of an efficient and safe student drop-off operation to prevent excessive queuing in the garage. (MM 7a, COA 19) ● The School shall update its transportation and parking handbook/portal and distribute it annually to the parents of enrolled students in advance of the upcoming academic year. The handbook must contain all of the requirements in COA 25 a including the following information: (COA 25, 19) ○ Updated parking/traffic/pick-up/drop-off policy. (COA 25 a) ○ Parents shall be instructed not to double-park on street nor drop-off or pick up students in undesignated areas. (COA 25 a i) ○ Except for exiting the parking garage onto Emerson, parents shall be instructed not to make left turns in or out of driveways at peak times. Signs shall be posted to indicate these turning rules (COA 25 a iii) ○ Castilleja students and parents shall be instructed to park exclusively either on campus, at designated off-site lots made available for School use, or on the School side of adjacent streets where parking is permitted. (COA 25 a vi) ○ Disciplinary consequences for students and parents who do not cooperate with the parking requirements. (COA 25 a vii) ● The Parent/Student Handbook shall be incorporated into the Castilleja School long range planning efforts and made part of the Board Policies and Procedures Manual. (COA 25) ● There must be a bi-annual communication to parents reminding them of the Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 15  Packet Pg. 212 of 285  12 Women Learning. Women Leading. importance/purpose of the School’s TDM strategies. (COA 21 a) ● Castilleja shall continue its major transportation campaign with families to emphasize carpools and use of Castilleja buses and shuttles, Caltrain and other alternative means of transportation. Every Castilleja family shall receive information promoting carpooling and providing information to facilitate car/vanpooling in their immediate geographic area. (COA 25 a xii) ● Regular newsletters to parents will include a TDM section with any relevant updates to the TDM Policy or event parking requirements. (COA 25 a & MM 7a) ● Committee Meetings (COA 25 a xviii): ○ At the beginning of School committee meetings, a reminder of parking policies shall be announced to all attendees. ○ Anyone not following the policy shall be requested to move their car. ○ When meeting notices are sent to committee members, a parking reminder and shuttle schedule shall be included. ● Provide bicycle safety education for students, parents, and staff to encourage students and staff to ride bicycles to and from school (MM 7a 16) ● Host school-wide bicycle encouragement events (such as competitions, incentives, and other fun events) to support biking, walking, carpooling, and transit use. (MM 7a 17, Nyguard June 17, 2019) ● The transportation demand management program monitoring reports will be posted to the School’s website. (COA 16 d) ● The School will have a dedicated phone number and email address to be answered by someone affiliated with the School who will immediately respond to complaints regarding noise, special events, athletic competitions, traffic and parking or other neighborhood disturbances. (COA 17) ○ Communication regarding this phone number, email address, and a link to these COA’s, will be sent to all property owners and tenants within 600 feet of the School at the start of each academic year. (COA 17) Summer Camp Mitigations: ● Drop- off and pick-up shall be conducted on-site. (COA 25 a xix) ● Castilleja personnel shall facilitate getting campers into vehicles and ensure all policies are followed. (COA 25 a xix) ● Castilleja shall give all summer camp families written instructions for a drop- off/pick-up procedure at the beginning of each camp session.(COA 25 a xix). ● Director of Summer Camp responsible for enforcing policies with parents. (COA 25 a xix) Major and Special Event Parking Mitigation Measures: (COA 6 j) Castilleja will adhere to the following parking mitigation measures for our Major and Special Events. Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 16  Packet Pg. 213 of 285  13 Women Learning. Women Leading. Major Event Mitigation (500+ guests per COA 6) ● Provide appropriate parking and shuttle service to CalTrain. (COA 25 a xvii) ● The CalTrain shuttle schedule and parking plan shall be included with other event information and shared with potential attendees. (COA 22 I, 25 a xvi, a xvii) ● For certain events as needed, make every effort to arrange off-site parking with nearby parking lots and provide shuttle service to the parking locations. The availability of these lots is dependent on events and cooperation from lot owners. (COA 25 a xvii) ● Maximize on-site parking and use tandem parking and assisted or valet parking whenever feasible. (COA 25 a xvi) ● Provide traffic monitors and direct as much traffic as possible onto the school site, using tandem parking, and assisted or valet parking, allowing students to use all lots after hours, using the day-time loading zones for parking, and utilizing all resources to minimize impact to street parking. (COA 25 a xvii) ● Use traffic monitors to make sure that all vehicles park legally and safely when parking on the street. (COA 25 a xvi) Special Event Mitigation (51-500 guests per COA 6) ● Special Event provisions in TDM plan shall apply to special events (COA 22 i) ● Provide roundtrip shuttle service for all special events to encourage attendees to use transit or a park and ride service. (COA 22 i) ● The CalTrain shuttle pick-up/drop-off locations and schedule, and parking plan shall be included with other event information and shared with potential attendees . (COA 22 i) ● Use Spieker Field for overflow parking as needed. (COA 25 a xi) ● A parking plan must be identified and listed on the event list provided to the City and posted to the website. (COA 6 i) Per MM 4a Castilleja will follow parking mitigation measures related to major and special events per the following table: (COA 6 h, i) Time of Day No of Guests Parking Plan Monitors ** Shuttle Service Instructional Hours* 50-80 X Instructional Hours >80 X X X Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 17  Packet Pg. 214 of 285  14 Women Learning. Women Leading. Outside Instructional Hours >160 X X X *Instructional hours= 7:00 a.m. - 6:00 p.m. ** Seven traffic monitors required for all events with more than 75 guests. • Castilleja will continue to refine its calendaring process to plan school functions so special events with more than 100 attendees coming to campus do not fall on consecutive nights or weekends. (COA 25 a xv). 6. Fees for City Monitoring. Before the start of each academic year and upon receipt of an invoice from the City, , the School shall fund the City’s installation of temporary vehicle traffic counter devices t. (COA 31) In addition, within 30 days of receipt of an invoice from the City: - Castilleja will deposit $15,000 with the City of Palo Alto to cover all City costs associated with periodic review of the school’s compliance with these conditions of approval. - The deposit amount shall be replenished within 30 days after receiving notice from the City that the deposit balance is $5,000 or less. (COA 30) 7. Violations and Enforcement. As more specifically outlined in COA 28, a violation of any term of the RLUA is a violation of the Palo Alto Municipal Code and the City has the right to initiate civil and/or criminal enforcement and/or abatement proceedings, or after notice and public hearing, revoke the approvals set forth in the RLUA or alter the COA’s/mitigation measures. In addition, in the event of a violation, the City may take appropriate enforcement actions, including but not limited to the imposition of administrative financial penalties. (COA 28) The City may require Castilleja to suspend enrollment increases or reduce maximum enrollment if it finds the school in violation of any conditions of approval, including but not limited to the approved transportation demand management plan, anticipated student drop off distribution, or environmental mitigation measures, subject to the following criteria (COA 29) Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 18  Packet Pg. 215 of 285  15 Women Learning. Women Leading. After the initial notice of violations Castilleja has 45 days to take corrective action and demonstrate compliance to avoid a suspension in enrollment Any determination to reduce or suspend increases in enrollment from the Director of Planning and Development Services Must be made within 60 days of the initial notice An appeal to a determination to reduce or suspend increases in enrollment May be appealed in writing within 14 days and would be subject to applicable fees A final determination* to suspend increases to or reduce enrollment made after the start of the academic year and prior to March 1 Shall apply to the next academic year regardless of whether the School has remedied any violations that were the cause of the suspended enrollment. Violations of ADT and AM Peak Trip thresholds May also be enforced according to Mitigation measure 7a and COA 4 (Enrollment) and COA 34 (summarized below) *The term final determination used in this context includes the time to process an appeal, if filed. Between CUP approval and attainment of enrollment of 535 students (5 students below maximum enrollment of 540 students), for 2 consecutive years, any violation of the AM Peak or ADT thresholds will be subject to the following schedule: (COA 34 a) Violation Consequence 1st report showing Average AM Peak (383) or ADT (1198) thresholds exceeded Add an additional TDM measure as determined by Castilleja 2nd consecutive report showing Average AM Peak (383) or ADT (1198) threshold exceeded Add an additional TDM measure as determined by the Director of Planning and Development Services in consultation with the Chief Transportation Official and Castilleja Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 19  Packet Pg. 216 of 285  16 Women Learning. Women Leading. 3rd consecutive (and for each consecutive violation thereafter) report showing Average AM Peak (383) or ADT (1198) threshold exceeded Reduce enrollment by at least 5 students or more as reasonably determined necessary by the Director of Planning and Development Services in consultation with Chief Transportation Official to ensure attainment in the next admissions cycle Following attainment of the maximum enrollment or within 5 students below maximum enrollment, for two consecutive years, violation of the average AM Peak or ADT thresholds provided in Condition #22 shall be subject to the following schedule: (COA 34 b) Violation Consequence 1st report showing Average AM Peak (383) or ADT (1198) thresholds exceeded Additional TDM measures shall be required as determined by the Director of Planning and Development Services in consultation with the Chief Transportation Official. 2nd consecutive report showing Average AM Peak (383) or ADT (1198) threshold exceeded Additional TDM measures shall be required as determined by the Director of Planning and Development Services in consultation with the Chief Transportation Official. 3rd consecutive (and for each consecutive violation thereafter) report showing Average AM Peak (383) or ADT (1198) threshold exceeded Reduce enrollment by at least five (5) students or more as reasonably determined necessary by the Director of Planning and Development Services in consultation with Chief Transportation Official to ensure attainment in the next admission cycle. If one report in a calendar year (February or August) showing average AM Peak (383) or ADT (1198) threshold exceeded and one or two reports in the next calendar year showing an exceedance of the same thresholds Implement more intensive TDM measures as determined by the Director of Planning and Development Services in consultation with the Chief Transportation Official. If one report in a calendar year (February or August) showing average AM Peak (383) or ADT (1198) threshold exceeded and three consecutive reports in the next two calendar Reduce enrollment by up to 5% in the next admission cycle or by up to 10% over the next two admission cycles combined as reasonably determined by Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 20  Packet Pg. 217 of 285  17 Women Learning. Women Leading. years (February, August, February) showing an exceedance of the same thresholds the Director of Planning and Development Services in consultation with Chief Transportation Official to ensure attainment of the AM Peak Hour and ADT standards Restoration of Student Enrollment. (COA 34 b v) To restore student enrollment: ● Castilleja must demonstrate compliance with AM Peak and ADT thresholds for three consecutive reporting periods. ● Upon successful compliance, the Director of Planning and Development Services will determine the restoration schedule. ● The increase in enrollment shall not exceed the lesser of 25 students or the total number of reduced student enrollment. ● Following the restoration of enrollment, Castilleja’s enrollment increases can continue with 25 students per year. Driveway Device Counter Maintenance. • A device that is out of order or provides inaccurate data for more than 10 consecutive days shall be considered a violation of condition COA 22 e. (COA 22 e) If Castilleja is in violation of trip rate standards, it may implement some or all of the following measures sufficient to attain the peak hour and trip rate standards. (MM 7a) ○ Late afternoon shuttle departures ○ Off-site drop-off/pick-up area ○ Expanded carpool/trip planning program ○ Additional off-site parking ○ Parking/Carpool Incentives program for employees ○ Alternative transportation information ○ Bike tune-up day and on-site repair stations ○ Guaranteed Ride Home Program ○ On-Site car or bike sharing program ○ Provide transit passes ○ Mandatory ridesharing 8. Oversight. Planning and Transportation Commission Oversight. After 15 years of monitoring: ● The Planning and Transportation Commission will review whether temporary vehicle devices in the public right of way are still necessary. (COA 31) Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 21  Packet Pg. 218 of 285  18 Women Learning. Women Leading. ● The Planning and Transportation Commission will review whether the TDM Monitoring report is still necessary. (COA 23) Director of Planning and Development Oversight. ● After implementation of the TDMP, the Director of Planning and Development Services may, based on empirical data or other information that would reasonably impact the effectiveness of the TDMP, determine that one or more of the TDM strategies has become infeasible or ineffective. Upon such determination, the School shall propose an alternative measure(s) in consultation with the Director to achieve the intended performance of the replaced strategy or strategies. (COA 25) ● From time to time, the City may require supplemental traffic counts or studies to be funded by the School to assess and possibly redistribute student drop- off/pick-up to further limit impacts on surrounding streets. (COA 26) Neighborhood Committee Requirements & Oversight. (COA 33) ● The City Council shall appoint a 3-person Neighborhood Committee that shall have advisory responsibility to review TDM reports and TDM plan performance. ● The Neighborhood Committee will convene within 30 days of submission of a TDM report and as needed to review other issues within its purview. ● The Neighborhood Committee will provide any recommendations to the planning and Development Services Director within 14 days of meeting. ■ If the Committee is unable to convene or provide a recommendation within the timelines above, the Planning and Development Services Director may act without the recommendations of the Committee. ■ Meetings of the Neighborhood Committee shall be subject to the Brown Act. ● The Neighborhood Committee members shall live within 500 feet of the school and serve two year terms. Castilleja Oversight for the Transportation Demand Management Plan. (COA 25 a viii) • Oversight for the Transportation Demand Management Plan shall be the responsibility of the Head of School • Other staff may be assigned responsibilities regarding the daily operations and enforcement of the plan. • At the beginning of each year Castilleja will provide the neighbors and the City with a list of individual contacts with emails and phone numbers of the staff members assigned this Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 22  Packet Pg. 219 of 285  19 Women Learning. Women Leading. responsibility. (COA 17) • A log will be kept of all communication and expressed concerns which are received and the School staff will review the log for trends and respond to remedy any problems. • Neighbors who feel their concern was not properly responded to, can contact the number the School publishes for complaints. Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 23  Packet Pg. 220 of 285  20 Women Learning. Women Leading. Appendix A: Transportation and Parking Related COA’s and Mitigation Measures Transportation Demand Management Plan Condition of Approval (COA) or Mitigation Measure (MM) Introduction COA 20, 21 COA 21 e COA 27 Performance Standards ADT and AM Peak Standards COA 22 a, c Exclusions COA 24 b ii COA 34 c Data Collection Methodology Permanent Vehicle Counter Devices COA 22 b, d, e Summer School Trip Counts COA 24 b ii Temporary Vehicle Counter Devices COA 22 g COA 31 COA 24 b iv Preservation of Permanent Vehicle Counter Data COA 22 e Maintenance of Vehicle Counting Devices COA 22 e TDM Reporting Monitoring Periods and Deadlines COA 23 a,b Reporting Requirements COA 24 a,b, f, g, q MM 7a COA 22 j Methodology COA 24 c - f COA 24 i Monitoring and Safety Operations COA 24 g, h, j MM 7a TDM Strategies COA 24 k, l Additional TDM Reporting Requirements COA 24 m - p, r MM 7a Reporting Enrollment COA 22 n COA 4 c COA 5 Special Event Reporting COA 21 a Required Mitigation Strategies Comprehensive Incentive Program COA 25 a xxi COA 21 a Roundtrip Caltrain Shuttle Service COA 22 h Committee Meetings Parking COA 25 a xviii Juniors Driving to Campus COA 22 m Campus Parking Guidelines COA 22 k COA 25 a vi Satellite Parking Guidelines COA 22 o Assigned Parking Program COA 25 a xiii Designated Visitor Parking COA 25 a xiv COA a xviii Exclusion From Future Residential Parking Permit Programs COA 22 k Car Registration COA 25 a ix COA 25 a x Balancing Drop-off and Pick-up COA 22 j MM 7a - 15 Daily Parking Monitoring COA 25 a v, vi COA 22 l MM 7a Limited Turning MM 7a COA 25 a iv Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 24  Packet Pg. 221 of 285  21 Women Learning. Women Leading. All Deliveries and Buses at Designated Areas on Campus COA 10 Parking Monitor Responsibilities COA 25 a v, vi COE 25 a i,xx MM 7a, COA 22 l Traffic Monitor Responsibilities MM 7a, COA 22 l COA 25 a ii-iv, vi COA 25 a xx Use of Adjacent Housing Properties COA 13 Safety Warning Device COA 12 c Communications and Education Parking and Traffic Rules COA 25 a i-iii MM 7a COA 25 a vi, vii Schoolwide Bicycle Encouragement Events MM 7a - 16, 17 Student Parent/Guardian Handbook COA 25, 25 a COA 19 Student Parent/Guardian School TDM Communications COA 25 a, a xii COA 24 o COA 21 a Posting of the Monitoring Reports to the Website COA 16 d Dedicated Phone Number and Email and Communication to Neighbors COA 17 Event Mitigations Major Event Parking COA 25 a xvi, xvii COA 6 a Special Event Parking MM 4a, 7a COA 22 i, 25 a xi COA 6 h-j Special Event Caltrain Shuttle COA 22 i COA 25 a xviii Special Event Calendar Process COA 25 a xv Summer Camp Summer Camp Parking COA 25 a xix Fees for City Monitoring Fees for City Monitoring COA 30 COA 31 Violations and Enforcement Violations and Enforcement COA 28 COA 29 COA 34 a, b Restoration of Enrollment COA 34 b v Vehicle Counting Devices Monitoring COA 22 e Potential Additional TDM MM 7a Oversight Planning and Transportation Commission COA 31 COA 23 Director of Planning and Development Services COA 25 COA 26 Neighborhood Committee COA 33 Castilleja School COA 25 a viii COA 17 COA 25 Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 25  Packet Pg. 222 of 285  22 Women Learning. Women Leading. Appendix B: Castilleja School 2022-23 TDM Operations Guide & Program Manual Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 26  Packet Pg. 223 of 285  Castilleja School 2022-23 Transportation Demand Management Operations Guide & Program Manual An annual consolidation of Castilleja School TDM mitigation practices & requirements Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 27  Packet Pg. 224 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 1 TDM CONDITIONS OF APPROVAL and MM REQUIREMENTS This Castilleja 2022-23 Transportation Demand Management (TDM) Operations Guide and Program Manual (“Operations Guide”) enumerates all aspects of the School’s TDM program for the 2022-23 school year. This Operations Guide was developed in the context of the City of Palo Record of Land Use Action (“RLUA”) dated June 8, 2022 and the Final TDM Plan required by the Conditions of Approval and the Mitigation Measures. [Note: A reference summary of TDM related Conditions of Approval (COA’s) and the Mitigation Measures is provided in Table A, attached to this Operation Guide]. OVERVIEW OF TDM PROGRAMS & OPERATIONS MANAGEMENT This Operations Guide provides an overview of the planned mitigation strategies for the 2022- 23 academic year to achieve our AM peak trip threshold of 383 trips and our Average Daily Trip (ADT) threshold of 1198. It contains appropriate measures and elements consistent with other Palo Alto, Santa Clara County, and regional commute programs, as well as the required COA’s and Mitigation Measures required by the RLUA. The goal is that by implementing the strategies listed in this Operations Guide, Castilleja will successfully reduce trip counts and impact to the neighborhood. The Operations Guide is categorized in the following sections: I. Modes of Transportation II. Communication and Education III. Traffic and Parking Management IV. School Operations V. Monitoring and Reporting Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 28  Packet Pg. 225 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 2 Modes of Transportation CARPOOLING Castilleja actively encourages carpooling for employees, students, and parents/guardians. For employees, we offer cash incentives to those who commute with two or more in a car not in the same family. For students and parents/guardians we have programs in place to support the matching of families. In addition, Castilleja offers carpoolers in electric vehicles priority in using chargers in the employee parking lot. • Student Carpool Facilitation: Castilleja’s student carpool matching efforts include a parent representative who contacts households that live near an active carpool or live near other homes to help foster a carpool arrangement between these families. Parents looking for a carpool match can fill out the online form located on our website. A member of our parent community uses the survey results to help facilitate carpool matching. • Carpool Facilitator Parties: Castilleja will organize small, informal carpool matching parties in neighborhoods where a high concentration of families live at the start of every school year. • Employee Carpool Facilitation: Castilleja has a spreadsheet for employees on the Employee Transportation Portal for employees wishing to find a carpool partner. WALKING AND BIKING Castilleja actively encourages walking and biking to school for both students and employees that live within a 2-mile radius of campus. For employees we offer a cash incentive for walking or biking to school. For employees and students, we provide on-site bike repair equipment and conduct bike safety and maintenance clinics. • Bicycle and Pedestrian Connections: Bicycling and walking are an alternative to the private automobile. They are also zero-emission modes of transport and, therefore, every trip converted from a car to a bike or walk helps our air quality. Castilleja supports and encourages biking and walking programs. Our new campus will incorporate bicycle lanes and paths to promote bike commuting and walking. Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 29  Packet Pg. 226 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 3 • Bicycle Parking: Castilleja provides more than 100 secure bicycle facilities which is currently more than enough bike parking for all of our students and employees who wish to commute to Castilleja by bicycle. For our campus remodel Castilleja plans to install 140 Class II secure bicycle parking facilities for bicycle commuters. Castilleja counts bicycle parking daily. As the demand for bicycle facilities expands, Castilleja will add more racks to accommodate the growing number of bicycle commuters. • Bicycle Repair Fix It Station: Castilleja has a bicycle Fix-it station in the maintenance office. The bike Fix-it station includes an air compressor and a bike repair kit. We have staff that will assist any students or employees that need help with maintaining their bike. • Bicycle Tune Up Day: Castilleja hosts two free events during the school year with a local bicycle shop or mobile service to provide free bicycle mini-tune-up or maintenance checks for all students, faculty, and staff. Tune-up events help promote the Bike-to- School Days campaign. • Bicycle Safety Education: Castilleja hosts a bicycle safety education class taught by staff or a local bicycle advocacy organization twice per year. The bike safety workshop will review bike riding basics, family biking tips, and general bike mechanics. • On-Campus Bikeshare: Castilleja currently has two school-owned bicycles for employees to use for lunchtime recreation or daytime errands. Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 30  Packet Pg. 227 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 4 • Walking or Biking to Campus Guidelines: Castilleja provides safe route mapping for biking and walking to school to students and employees. According to WalkScore.com, Castilleja rates a 72 out of 100 as a "very walkable" location. Shown below are guidelines for walking or biking to campus. BIKING AND WALKING SAFE ROUTES MAP TRANSIT, VAN, AND SHUTTLES. • Free School Bus and Van Service: Castilleja offers free school bus and van service from Burlingame, San Mateo, Woodside, Portola Valley, the Los Altos region, East Palo Alto, and Menlo Park. This free service is available to students and employees. The school bus routes are listed on the Castilleja transportation resource portal, Castilleja.org/transportation-portal. • Caltrain Shuttle Van: Castilleja operates three to four last-mile van pick-up services for students and employees traveling to and from school via Caltrain. The van picks students and employees up at the Palo Alto University Avenue Caltrain Station in the morning and provides return service to the station after school. The Caltrain shuttle schedule can be found on our transportation portal Castilleja.org/transportation-portal. Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 31  Packet Pg. 228 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 5 • Student Parent/Guardian Incentive Program: We currently offer our school bus/van and shuttle services free of charge to our students and employees. We will continue to monitor our current routes and look for opportunities to add routes as needed. Communication and Education CASTILLEJA TDM RESOURCE PORTAL WEBPAGE • Castilleja Commuter Resource Webpage (Portal): Castilleja maintains web pages containing transportation resources and policy information for parents/guardians, students, and employees. Traffic reduction is a priority for the school. All school community members must abide by the school's TDM plan, posted on the Employee, and Parent/Guardian portals. The portals include instructions regarding all parking, car registration, and traffic circulation guidelines and the expectations that students, parents, and employees make every effort to reduce their transportation impact. • Employee Portal TDM Webpage: Our employee transportation and parking TDM webpage contains some of the following information: o Parking requirements for employees who bring a car to campus o Information about our loaner bicycles o TDM pledge and trip reduction policy o Describes our 2022/23 employee incentive program o Links to: Bus/Van/Shuttle Schedules and Vehicle Registration • Parent/Guardian Portal Transportation Webpage: Our parent/guardian transportation portal page contains some of the following information: o Traffic and trip reduction policy o Parking guidelines o Who can drive to campus (Seniors only) o Our van/bus shuttle program and links to the schedule o Link to our vehicle registration form STUDENT PARENT TDM COMMUNICATIONS • Student TDM Communications: At the start of each semester Castilleja will remind Seniors that they must register all cars that will be driven to campus and review the traffic and parking policies. Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 32  Packet Pg. 229 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 6 • Student Parent/Guardian School TDM Communications: Castilleja sends out letters, emails, flyers, and our weekly newsletter communications to inform students and parents/guardians of the following: o Upcoming commuter fairs o Commuter policies o Transportation & free bus/shuttle services o Parking updates and information o Annual survey’s o School traffic TDM requirements o Alternative options to consider such as biking, walking, carpooling or using the free bus/shuttle service • Student Parent Traffic Reduction Policy: At the start of each school year and the second semester families receive communication about the importance of limiting the school’s traffic impact on the surrounding neighborhood through transportation marketing materials, the handbook, and our TDM Transportation portal page. All students and parents are encouraged to carpool, ride Caltrain, and use the school’s buses and shuttles. Students who live near campus are encouraged to walk or ride a bike to school. • Student Parent Handbook TDM Information: At the start of each school year students and parents/guardians are provided a handbook with our traffic rules and consequences for non-compliance. All students and parents/guardians are required to sign a form attesting that they have received and read the handbook. CASTILLEJA NEWS TRANSPORTATION SECTION NEWSLETTER • Castilleja's Weekly Newsletter: CastiNews is Castilleja’s weekly newsletter and includes information about events, parking, and traffic minimization. CastiNews goes to all students, parents/guardians and employees and includes a transportation and parking section. This section is used to provide traffic and parking updates for special events or any general updates as needed. Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 33  Packet Pg. 230 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 7 Traffic and Parking Management PARKING RESTRICTIONS • Restrict Student Driving and Parking on Campus: Juniors are prohibited from driving and parking on or around campus however 5 exceptions to this rule are allowed at any given time for students that have extenuating circumstances. • Campus Parking: Students, parents/guardians, visitors and employees are informed that they may only park on campus, in the schools remote lots, and on the school side of the street around campus. • Designated Student and Employee Parking Program: The school has created dedicated student parking in the senior lot and employee parking in the Kellogg/Emmerson lot. In addition, Castilleja has reserved EV Parking for employees that carpool and drive an Electric Vehicle. All visitors to campus are instructed to use the Admin Lot. • Visitor Parking Lot: The area in front of the Administration Building has been designated as the visitor parking zone. All visitors to campus are instructed to use this parking lot. OFF-CAMPUS PARKING • Remote Parking Facilities: Castilleja currently leases 25 parking spaces at First Presbyterian Church for use by employees allowing them to park and walk to campus. Castilleja also currently leases 15 parking spaces at University AME Zion Church for students and employees. There is a shuttle that runs between the church and the school in the morning and multiple times in the afternoon. • Rules for parking at the off-campus lots: First Presbyterian Church ❖ Parking is allowed 6:30 a.m. - 6:00 p.m. ❖ No moving your car to campus during the school day ❖ Be respectful of the neighborhood: Keep quite when returning to your car. Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 34  Packet Pg. 231 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 8 AME Zion Church ❖ Parking is allowed 6:00 a.m. – 8:00 p.m. ❖ Sign up the day before to schedule shuttle service ❖ Be respectful of the neighborhood: Keep quite when returning to your car or waiting for the shuttle. SPECIAL EVENT PARKING MANAGEMENT • Special Event Parking and Traffic Management: Castilleja will review the parking and traffic requirements for each special event included in our special event list provided to the City at the start of the school year. Castilleja will implement our special event parking management mitigation measures (listed below) for events that fall into the following categories, 1. Major Events 2. Special Events taking place 8:30 a.m. - 2:30 p.m., with greater than 100 guests 3. Special Event taking place outside of instructional hours with greater than 160 guests • Special Event Parking Mitigation Measures: ✓ Provide traffic monitors to make sure that all vehicles park legally and safely. ✓ Provide shuttles to Caltrain and publish the shuttle schedule in Casti News. ✓ Make every effort to arrange off-site parking with nearby parking lots and provide shuttle service to and from the parking locations. The availability of these off-site parking locations will be communicated to attendees via Casti News Transportation section. ✓ Use the athletic field for overflow parking when needed. A nighttime and weekend supervisor lives in housing near the school to supervise traffic and parking during evening and weekend events. The employee is also on call should an unforeseen disruption occur. Below is an event parking map. Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 35  Packet Pg. 232 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 9 • Parking for School Committee Meetings: For school committee meetings Castilleja will coordinate a parking plan and shuttle schedule. The parking plan and shuttle schedule will be communicated included in committee member communications. At the start of these meetings leaders will be instructed to remind guests of our parking policies and ask guests that are not parked in an approved location to move their cars. SUMMER CAMP PARKING AND TRAFFIC MANAGEMENT • Summer Camp Parking Mitigation Measures: Summer camp drop-off and pick-up will be conducted on campus. Camp employees will facilitate getting campers into vehicles and ensure all parking/traffic policies are being followed. It will be the responsibility of the Director of Summer Camp to enforce the policies with parents. TRAFFIC RULES, ENFORCEMENT, MONITORING AND MANAGEMENT • Daily Traffic Management: Castilleja uses school employees and security guards to help enforce all of our traffic rules. Castilleja traffic monitors will be identified by wearing a highly visible safety vest. During peak traffic times in the morning and afternoon Castilleja uses a total of eight attendants to enforce the following rules and safety measures: Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 36  Packet Pg. 233 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 10 o Right turn only rule into and out of campus driveways and parking lots o Make sure cars do not back up on Kellogg, Bryant, Emerson or Embarcadero o No double parking in the neighborhood o No drop-off/pick-up of students outside of approved drop-off locations o No blocking the neighbor driveways at any time. o Maintain traffic flow in driveways. Drivers are directed to circle the block and return if their student is not at the pick-up location. o Monitor the exit onto Bryant street to assure that the bike route is kept safe upon exiting. • Traffic Monitor Training: At the beginning of the school year school traffic monitors are trained on the above procedures as well as being instructed to report any excessive vehicle queues, safety concerns, or other concerns or recommendations to improve safety and circulation. • Daily Onsite and Surrounding Public Street Parking Oversight: At least once per day traffic attendants will monitor parking onsite and on surrounding public streets. Any offenders are notified to move their car and added to our viol ation list for follow up if necessary. • Student Drop-off and Pick Up Distribution: Castilleja has multiple drop-off and pick up locations. Morning drop-offs and afternoon pick-ups are positioned in separate locations depending on grade level, carpool, and multi grade level families. Families who carpool use the priority loading area in the Employee Lot located by the pool. Castilleja attempts to distribute a portion of users at drop-off/pick-up areas (43% Bryant St, 30% Kellogg Ave, and 27% Bryant St. onto Emerson St.) to manage peak-hour traffic more efficiently. Castilleja will routinely monitor and reassess the drop-off/pick-up assignments to balance traffic flow and mitigate any back up onto the surrounding streets. School Operations Transportation Coordinators: Castilleja has designated two staff members to support the school's transportation facilities and programs. One staff person has a primary responsibility to oversee and manage transportation programs for the school. A second staff member aids and supports the transportation coordinator. Vehicle Registration and Permitting: Vehicle registration and permitting are required for all students, parents/guardians, and employees. The Transportation Portal, under the Vehicle Registration link, completes the registration process. Upon registration a parking sticker is issued which must be affixed to the lower right-hand corner of the car’s windshield. Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 37  Packet Pg. 234 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 11 EMPLOYEE TDM POLICY • Start of School Year Employee TDM Communication: At the start of each school year Castilleja sets aside time for employees to register their cars, receive their I.D. tags and review the traffic and parking policies. • Employee TDM Handbook: At the beginning of each school year, all Castilleja employees receive an Employee Policy Handbook. The handbook contains a section that describes the TDM rules employees are expected to follow to comply with the TDM related COA’s and Mitigation Measures. All employees are encouraged to walk, ride a bike, carpool, take the train, or use the various Castilleja shuttles to campus and abide by all transportation demand programs outlined in the Transportation Section of our Employee Portal and Employee Handbook. • Employee TDM Reduction Pledge – Mandatory Participation: For the 2022-23 school year we are asking all employees to commit to doing one of the following, at least four times a week: 1. Commute by means other than a car (walk, bike, take the train, or use Castilleja van/bus transportation) 2. Carpool with two or more non-family members 3. Park in one of the remote parking lots Employees who cannot fulfill one of the options above at least four days a week, are required to sign up to help with traffic duty on days when they need to park on campus. • Employee TDM Commitment Survey: All employees are sent a survey at the beginning of the school year and asked to identify which of the above options they plan to commit to. When employees check-in to our school’s computer system each morning they are asked a survey question regarding their mode of transportation for that day. We use this information to monitor TDM compliance and to calculate incentives for using alternative forms of transportation. • New Employee TDM Orientation Packet: As new employees arrive at Castilleja, they are supplied with a TDM Orientation Packet. This packet covers commuting to campus, preferred transport modes, commuting by car limitations, TDM monitoring and participation, and the importance of the TDM Requirements. • Employee Transit Benefits: Employees can elect Commuter Transit benefits. Castilleja will provide employees up to $92.50 per pay period (maximum of $185 a month) towards their commute costs when they use public transportation to commute to and from Castilleja at least 4 days a week. Funds will be issued directly to a debit card Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 38  Packet Pg. 235 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 12 by our administrator, HRPro and spending deemed to be commuter funds would be limited to the purchase of a Clipper Card, or SamTrans or BART passes or transit parking. • Employee Incentive Program: Castilleja actively encourages carpooling and alternative means of transportation to school. Employees earn $2.50 for each day they bike, walk, park remotely, carpool, or take public transportation. Employees must record their daily mode of transportation via the VisitU app. We use this data to calculate our TDM incentives and for TDM Plan Reporting. • Employee TDM Expense Reimbursement: Employees are eligible for a $50 annual employee reimbursement to defray the cost of their TDM compliance. The reimbursement covers bike tires, inner tubes, rain boots, helmets, bike gear, bike tune- ups, transit costs, walking shoes, or fuel costs for carpool or vanpools. Monitoring and Reporting • Permanent Vehicle Counter Devices: Castilleja installed permanent vehicle counter devices at the entrances and exits of drop-off locations, surface parking lots, and garages. Castilleja will monitor the number of vehicle trips to and from campus during the peak morning hours. • Temporary Vehicle Counter Devices: From time to time, Castilleja will install temporary vehicle counter devices in the public right of way at locations determined by the City Planning Director. • Annual Student Travel Mode Assessment Transportation Survey: Annually, Castilleja will conduct an online survey of students and parents to understand better commute patterns and programs that might encourage them not to drive alone to campus. The findings of each survey will help inform the selection of strategies that may have the most significant impact on reducing future vehicle trips to campus and parking demand. The academic year-end Castilleja TDM Monitoring Report will include the annual student (parent and employee) travel mode survey data. • City Costs Associated with Annual Compliance Review: Castilleja will deposit $15,000 with the city to cover all city costs associated with the annual review of the school's compliance report. • Monitoring Report: Compiled TDM and travel data will generate a descriptive monitoring report for the City, according to the below chart. However, only the academic year-end monitoring report will include the annual student, parent, and employee commuter survey and mode-use survey data. Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 39  Packet Pg. 236 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 13 Appendix A: Transportation and Parking Related COA’s and Mitigation Measures Transportation Demand Management Plan Condition of Approval (COA) or Mitigation Measure (MM) Introduction COA 20, 21 COA 21 e COA 27 Performance Standards ADT and AM Peak Standards COA 22 a, c Exclusions COA 24 b ii COA 34 c Data Collection Methodology Permanent Vehicle Counter Devices COA 22 b, d, e Summer School Trip Counts COA 24 b ii Temporary Vehicle Counter Devices COA 22 g COA 31 COA 24 b iv Preservation of Permanent Vehicle Counter Data COA 22 e Maintenance of Vehicle Counting Devices COA 22 e TDM Reporting Monitoring Periods and Deadlines COA 23 a,b Reporting Requirements COA 24 a,b, f, g, q MM 7a COA 22 j Methodology COA 24 c - f COA 24 i Monitoring and Safety Operations COA 24 g, h, j MM 7a TDM Strategies COA 24 k, l Additional TDM Reporting Requirements COA 24 m - p, r MM 7a Reporting Enrollment COA 22 n COA 4 c COA 5 Special Event Reporting COA 21 a Required Mitigation Strategies Comprehensive Incentive Program COA 25 a xxi COA 21 a Roundtrip Caltrain Shuttle Service COA 22 h Committee Meetings Parking COA 25 a xviii Juniors Driving to Campus COA 22 m Campus Parking Guidelines COA 22 k COA 25 a vi Satellite Parking Guidelines COA 22 o Assigned Parking Program COA 25 a xiii Designated Visitor Parking COA 25 a xiv COA a xviii Exclusion From Future Residential Parking Permit Programs COA 22 k Car Registration COA 25 a ix COA 25 a x Balancing Drop-off and Pick-up COA 22 j MM 7a - 15 Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 40  Packet Pg. 237 of 285  Castilleja School —2022-23 TDM Operations Guide and Program Manual P a g e 14 Daily Parking Monitoring COA 25 a v, vi COA 22 l MM 7a Limited Turning MM 7a COA 25 a iv All Deliveries and Buses at Designated Areas on Campus COA 10 Parking Monitor Responsibilities COA 25 a v, vi COE 25 a i,xx MM 7a, COA 22 l Traffic Monitor Responsibilities MM 7a, COA 22 l COA 25 a ii-iv, vi COA 25 a xx Use of Adjacent Housing Properties COA 13 Safety Warning Device COA 12 c Communications and Education Parking and Traffic Rules COA 25 a i-iii MM 7a COA 25 a vi, vii Schoolwide Bicycle Encouragement Events MM 7a - 16, 17 Student Parent/Guardian Handbook COA 25, 25 a COA 19 Student Parent/Guardian School TDM Communications COA 25 a, a xii COA 24 o COA 21 a Posting of the Monitoring Reports to the Website COA 16 d Dedicated Phone Number and Email and Communication to Neighbors COA 17 Event Mitigations Major Event Parking COA 25 a xvi, xvii COA 6 a Special Event Parking MM 4a, 7a COA 22 i, 25 a xi COA 6 h-j Special Event Caltrain Shuttle COA 22 i COA 25 a xviii Special Event Calendar Process COA 25 a xv Summer Camp Summer Camp Parking COA 25 a xix Fees for City Monitoring Fees for City Monitoring COA 30 COA 31 Violations and Enforcement Violations and Enforcement COA 28 COA 29 COA 34 a, b Restoration of Enrollment COA 34 b v Vehicle Counting Devices Monitoring COA 22 e Potential Additional TDM MM 7a Oversight Planning and Transportation Commission COA 31 COA 23 Director of Planning and Development Services COA 25 COA 26 Neighborhood Committee COA 33 Castilleja School COA 25 a viii COA 17 COA 25 Item 16 Attachment A - Castilleja School's Transportation Demand Management Plan        Item 16: Staff Report Pg. 41  Packet Pg. 238 of 285  Item No. 17. Page 1 of 2 CITY COUNCIL Council Appointed Officer Report Report Type: ACTION ITEMS From: Mahea Ah Yun, Interim City Clerk Meeting Date: August 7, 2023 Report #:2307-1787 TITLE Designation of Voting Delegate and Alternate(s) for the League of California Cities Annual 2023 Conference, to be held September 20-22, 2023 in Sacramento, CA RECOMMENDATION The City Council should consider attendees Mayor Kou, Council Member Veenker, or Council Member Burt and designate a voting delegate and two alternate voting delegates for the 2023 League of California Cities Annual Conference. BACKGROUND The League’s 2023 Annual Conference is scheduled for September 20-22, 2023 in Sacramento. Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy. Taking place on Friday, September 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. The appointed voting delegate plays an important role during the General Assembly by representing our city and voting on resolutions. To cast a vote during the General Assembly, the City Council must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official. In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate and appoint up to two alternate voting delegates. At this time, Mayor Kou, Council Member Veenker, and Council Member Burt have expressed interest in attending. Please find attached correspondence received from the League of California Cities. Item 17 Item 17 Staff Report        Item 17: Staff Report Pg. 1  Packet Pg. 239 of 285  Item No. 17. Page 2 of 2 FISCAL/RESOURCE IMPACT ATTACHMENTS Item 17 Item 17 Staff Report        Item 17: Staff Report Pg. 2  Packet Pg. 240 of 285  1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023 TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy. Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions. To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official. Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28. New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre- conference communications with voting delegates. Please view Cal Cities’ event and meeting policy in advance of the conference. Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. Council Action Advised by August 28, 2023 Item 17 Attachment A - 2023 Voting Delegate Packet        Item 17: Staff Report Pg. 3  Packet Pg. 241 of 285  Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website. For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly. Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official. Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate. The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times: Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at zseals@calcities.org. Attachments: • General Assembly Voting Guidelines • Voting Delegate/Alternate Form • Information Sheet: Cal Cities Resolutions and the General Assembly Item 17 Attachment A - 2023 Voting Delegate Packet        Item 17: Staff Report Pg. 4  Packet Pg. 242 of 285  1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines 1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy. 2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate. 6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate. 7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly. Item 17 Attachment A - 2023 Voting Delegate Packet        Item 17: Staff Report Pg. 5  Packet Pg. 243 of 285  CITY: ________________________________________ 2023 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to Cal Cities office by Monday, August 28, 2023. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk. 1. VOTING DELEGATE Name: Title: 2. VOTING DELEGATE - ALTERNATE Name: Title: Email: _______________________________ Email: ______________________________ 3. VOTING DELEGATE - ALTERNATE Name: Title: Email: _____________________________ ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature) Please complete and email this form to votingdelegates@calcities.org by Monday, August 28, 2023. Item 17 Attachment A - 2023 Voting Delegate Packet        Item 17: Staff Report Pg. 6  Packet Pg. 244 of 285  Sixty days before the Annual Conference and Expo, Cal Cities members may submit policy proposals on issues of importance to cities. The resolution must have the concurrence of at least five additional member cities or individual members. How it works: Cal Cities Resolutions and the General Assembly General Assembly General Resolutions Policy Committees Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control. The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works. The petitioned resolution is an alternate method to introduce policy proposals during the annual conference. The petition must be signed by voting delegates from 10% of member cities, and submitted to the Cal Cities President at least 24 hours before the beginning of the General Assembly. Petitioned Resolutions The Cal Cities President assigns general resolutions to policy committees where members review, debate, and recommend positions for each policy proposal. Recommendations are forwarded to the Resolutions Committee. Who’s who The Resolutions Committee includes representatives from each Cal Cities diversity caucus, regional division, municipal department, policy committee, as well as individuals appointed by the Cal Cities president. Voting delegates are appointed by each member city; every city has one voting delegate. The General Assembly is a meeting of the collective body of all voting delegates — one from every member city. Seven Policy Committees meet throughout the year to review and recommend positions to take on bills and regulatory proposals. Policy committees include members from each Cal Cities diversity caucus, regional division, municipal department, as well as individuals appointed by the Cal Cities president. During the General Assembly, voting delegates debate and consider general and petitioned resolutions forwarded by the Resolutions Committee. Potential Cal Cities bylaws amendments are also considered at this meeting. Cal Cities policy development is a member-informed process, grounded in the voices and experiences of city officials throughout the state. For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo Resolutions Committee The Resolutions Committee considers all resolutions. General Resolutions approved1 by either a policy committee or the Resolutions Committee are next considered by the General Assembly. General resolutions not approved, or referred for further study by both a policy committee and the Resolutions Committee do not go the General Assembly. All Petitioned Resolutions are considered by the General Assembly, unless disqualified.2 • Voting delegates will receive increased communications to prepare them for their role during the General Assembly. • The General Assembly will take place earlier to allow more time for debate and discussion. • Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions. What’s new in 2023? During the Annual Conference and Expo 1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). Item 17 Attachment A - 2023 Voting Delegate Packet        Item 17: Staff Report Pg. 7  Packet Pg. 245 of 285  City Council Staff Report From: City Manager Report Type: INFORMATION REPORTS Lead Department: Administrative Services Meeting Date: August 7, 2023 Report #:2307-1783 TITLE Investment Activity Report for the Fourth Quarter, Fiscal Year 2023 EXECUTIVE SUMMARY The City’s Investment Policy1 (Policy) requires that staff report to Council quarterly on the City’s portfolio composition and 1performance compared to the Council-adopted Policy; discuss overall compliance with the City’s Investment Policy; and provide recommendations, if any, for Policy changes. In addition, staff provides a detailed list of all securities and reports on the City’s ability to meet expenditure requirements over the next six months. This report is to inform Council of the City’s investment portfolio performance as of the fourth quarter ending June 30, 2023 and to disclose staff’s cash flow projections for the next six months. The portfolio details, activities, and performance are discussed below, and additional information is provided in the attachments. The report includes a discussion of the sale of investments prior to maturity, which occurred in July 2023 to potentially mitigate higher than expected cash flow needs under a worst-case projection model; sale of the securities resulted in a principal gain of $42,405. During the fourth quarter staff complied with all aspects of the Investment Policy. Staff expect that the City will have sufficient funds or liquidity to meet expenditure requirements for the next six months. ANALYSIS The City’s investment portfolio is summarized in Graph 1 and detailed in the Investments by Fund Report (Attachment B). The Investments by Fund Report groups the portfolio’s securities by investment type and includes details of the investment issuer, date of maturity, current market value, the book and face (par) value, and the weighted average maturity of each type of investment and of the entire portfolio. 1 City of Palo Alto website, Administrative Services Department, Money Management & Treasury:https://www.cityofpaloalto.org/files/assets/public/administrative-services/investment-policies/adopted- investment-policy-2022-23.pdf Item 18 Item 18 Staff Report        Item 18: Staff Report Pg. 1  Packet Pg. 246 of 285  Due to rounding, the above graph's percentage total is greater than 100 percent. The par value of the City’s portfolio is $623.2 million; in comparison, last quarter it was $599.6 million. The $23.6 million portfolio growth since the last quarter results from expected and typical timing of cash flows and a legal resolution relating to the City’s Electric Utility. The federal government (via Bureau of Reclamation) agreed and refunded Palo Alto $23.9 million for overcharging on electricity for hydroelectric power for 28 years. Other factors include property tax receipts including Excess ERAF (Education Revenue Augmentation Funds) totaling $28.8 million. These sources are partially offset by higher expenditures like Wastewater Treatment primary sedimentation tank Rehabilitation & equipment room electrical upgrade and secondary treatment upgrades projects. Though some of these expenditures are reimbursed by loans such as from the State Revolving Loan Funds, there is a timing difference when the funds are spent and when loan reimbursements are received. This timing difference is expected to impact and constrain the City’s cash position and will be monitored closely as capital work continues to increase at the Wastewater Treatment Plant. The portfolio consists of $49.6 million in liquid accounts and $573.6 million in various investment types as detailed in the following Table 1. The Investment Policy requires that at least $50 million be maintained in securities maturing in less than two years. The portfolio includes $109.0 million in investments maturing in less than two years, comprising 17.5% of the City’s investment portfolio. In addition, the Investment Policy allows up to 30% of the portfolio to be invested in securities with maturities beyond five years; actual at the end of the second quarter is 28.1% of the portfolio. U 1 U 3 U M 3 N 7 U 4 S 7 L 8 G I -$ ( Item 18 Item 18 Staff Report        Item 18: Staff Report Pg. 2  Packet Pg. 247 of 285  The current market value of the portfolio is 91.9% of the book value. The market value of securities fluctuates, depending on how interest rates perform. When interest rates decrease, the market value of the securities in the City’s portfolio will likely increase; likewise, when interest rates increase, the market value of the securities will likely decrease. Understanding and showing market values is not only a reporting requirement, but essential to knowing the principal risks in actively buying and selling securities. The City’s practice is to buy and hold investments until they mature so changes in market price do not typically impact the City’s investment principal. Should the City find necessity to sell securities prior to maturity, such as in July 2023, securities are analyzed to ensure the City mitigates or eliminate any loss to the portfolio as a result of securities sold. As a result, there is minimal risk of principal loss due to the declining market value. The market valuation is provided by U.S. Bank, which is the City’s safekeeping agent. The average life to maturity of the investment portfolio is 3.57 years compared to 3.80 years last quarter. The Investment Policy states “Should the ratio of the market value of the portfolio to the book value of the portfolio fall below 95%, the Administrative Services Department will report this fact to the City Council within a reasonable time frame and evaluate whether there is any risk of holding any of the securities to maturity.” In the prior four quarters the market value fell below 95%; it was 93.5% in the fourth quarter of fiscal year 2022 (CMR 139982), 89.7% in the first (CMR 2 City Council, August 8, 2022 Item #9, CMR 13998: https://www.cityofpaloalto.org/files/assets/public/agendas- minutes-reports/agendas-minutes/city-council-agendas-minutes/2022/20220808/20220808pccsm-amended-rev- final1.pdf#page=134 Item 18 Item 18 Staff Report        Item 18: Staff Report Pg. 3  Packet Pg. 248 of 285  140013), 90.7% in the second (CMR 2301-08654), and 89.6% in the third quarters of fiscal year 2023 (CMR 2212-05205). 3 City Council, November 7, 2022 Item #13, CMR 14001: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/city-council- agendas-minutes/2022/20221107/20221107pccsm-amended-linked-q.a-2.pdf#page=188 4 City Council, February 13, 2023, Item #10, CMR 2301-0865: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=1073 5 City Council, May 8, 2023, Item # 9, CMR 2212-0520: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=11197 Item 18 Item 18 Staff Report        Item 18: Staff Report Pg. 4  Packet Pg. 249 of 285  Availability of Funds for the Next Six Months Normally, the flow of revenues from the City’s utility billings and General Fund sources is enough to provide funds for ongoing expenditures in those respective funds. Projections indicate that for the City’s cashflow, an overall decline in the portfolio of $26.1 million is expected over the coming six months due to routine business activities. This reflects expected receipts of $330.3 million and expenditures of $356.4 million over the next six months. The expected decline in the portfolio is attributable to pre-paying a portion of the Fiscal Year 2024 Public Employers’ Retirement System’s (PERS) employer contribution of $41.6 million, representing the City’s unfunded accrued liability (UAL) lump-sum prepayment for FY 2024. By prepaying PERS instead of making payments with each payroll period, the City is expected to save $1.4 million in pension expense; the savings will be offset by the loss of approximately $0.8 million in interest income in the City’s investment portfolio. This results in net citywide savings of $0.6 million because PERS has the ability to earn interest earlier and at a higher rate than the City could realize. This prepayment is made annually, however, had this prepayment not been made there would have been a $15.4 million increase in the portfolio. As of June 30, 2023, the City had $49.6 million deposited in the Local Agency Investment Fund (LAIF) and a money market account that could be withdrawn on a daily basis. Though as of writing of this report (July 20th), after the large payments discussed above, the $49.6 million has declined to $22.5 million which includes $7.2 million is investment securities sold prior to maturity. In addition, investments totaling $24.7 million will mature between July 1, 2023 and December 31, 2023. Based on the above, staff expect that the City will have sufficient funds or liquidity to meet expenditure requirements for the next six months. Item 18 Item 18 Staff Report        Item 18: Staff Report Pg. 5  Packet Pg. 250 of 285  Sale of Investments Prior to Maturity (July 2023) %; in the prior quarter it was 2.18%. In the fourth quarter, LAIF’s average yield was 3.01% while the average yield on the two-year and five-year Treasury bonds was approximately 4.26% and 3.69%, respectively. In comparison, in the prior quarter LAIF had 2.63% yield and the two-year and five-year Treasury bonds yields were higher at 4.35% and 3.80%. Item 18 Item 18 Staff Report        Item 18: Staff Report Pg. 6  Packet Pg. 251 of 285  laddered portfolio investments mature in the next year or two, funds will continue to be reinvested and trends will follow the economic patterns. Graph 2 shows the City’s yields and interest earnings for the past 21+ years. City’s portfolio duration is 3.57 years. 5 5 4 4 C 2 1 1 1 1 2 3 1 0 0 2 4 4 4 4 4 1 5-Y 2 2 0 3 4 3 1 5 0 L 1 2 3 $ $ $ $ $ $ $ $ $ $ $ 0 0 1 1 2 2 3 3 4 4 5 5 6 IY F G Y Item 18 Item 18 Staff Report        Item 18: Staff Report Pg. 7  Packet Pg. 252 of 285  Graph 3: U.S. Inflation Rate The annual inflation rate in the U.S. slowed to 3% in June 2023, the lowest since March 2021 which is below market forecasts. Item 18 Item 18 Staff Report        Item 18: Staff Report Pg. 8  Packet Pg. 253 of 285  Graph 4: U.S. Unemployment Rate The unemployment rate in the U.S. edged down to 3.6% in June 2023. The jobless rate has fluctuated between 3.4 percent and 3.7 percent since March 2022, indicating a consistently tight labor market. Item 18 Item 18 Staff Report        Item 18: Staff Report Pg. 9  Packet Pg. 254 of 285  Graph 5: U.S. Gross Domestic Product (GDP) Annual Growth Rate The Gross Domestic Product (GDP) in the United States growth accelerated to 1.8 percent year- on-year during the first (calendar) quarter of 2023, up from 0.9 percent in the previous period. Funds Held by the City or Managed Under Contract is a consolidated report of all City investment funds, including those not held directly in the investment portfolio. These include cash in the City’s regular bank account with US Bank and Wells Fargo. A description of the City’s banking relationships can be found in City Council Staff Report ID # 78586 and ID # 114027. The bond proceeds, reserves, and debt service payments being held by the City’s fiscal agents are subject to the requirements of the underlying debt indenture. The trustees for the bond funds are U.S. Bank and California Asset Management Program (CAMP). Bond funds with U.S. Bank are invested in federal agency and money market mutual funds that consist exclusively of U.S. Treasury securities. Bond funds in CAMP are invested in banker’s acceptance notes, certificates of deposit, commercial paper, federal agency securities, and repurchase agreements. The most recent data on funds held by the fiscal agent is as of June 30, 2023. In January 2017, the City established a Section 115 Irrevocable Trust (Public Agencies Post- Employment Benefits Trust) administered by Public Agency Retirement Services (PARS). This 6 City Council, April 11, 2017, under “Additional Information”, CMR 7858: 7 City Council, September 21, 2020 Item #2, CMR 11402: Item 18 Item 18 Staff Report        Item 18: Staff Report Pg. 10  Packet Pg. 255 of 285  fund is not governed by the City’s Investment Policy; however, it is discussed in this report to present the full picture of the City’s investments. It is the City’s intent to prefund pension costs and began to address the Net Pension Liabilities (NPL) as calculated by Governmental Accounting Standards Board Pronouncement No. 68 (GASB 68). The Section 115 Trust offered by PARS has five portfolios from which to choose in making investments of City funds. The City has revised the selected portfolio from “Moderately Conservative” the second most conservative, to “Balanced” a slightly more aggressive asset mix, in alignment with the City Council direction in January 2023. The City Council adopted revisions to the Long Term Liabilities Policy (formerly Pension Policy) including this change in asset allocation. This change has been implemented with the City’s provider. Additional information on this trust can be found in City Council Staff Report ID # 75538. Through June 30, 2023, principal investment contributions of $54.4 million made over time since May 2017, has increased to $58.4 million or by $4.0 million and the net return for one and five years has been 3.6% and 3.8% respectively. Since inception, $4.5 million net earnings have been realized with $0.5 million in administrative expenses. FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: 8 City Council, January 23, 2017 Item #5, CMR 7553: Item 18 Item 18 Staff Report        Item 18: Staff Report Pg. 11  Packet Pg. 256 of 285  Book Value Market Value Cit Investment Portfolio (see Attachment B)621,016,760$ 570,690,716$ Other Funds Held b the Cit Cash with Wells Fargo Bank 315,319 315,319 (includes general and imprest accounts) Cash with US Bank 906,507 906,507 Total - Other Funds Held By City 1,221,826 1,221,826 Funds Under Mana ement of Third Part Trustees * Debt Service Proceeds US Bank Trust Services ** 1999 Utility Revenue Bonds Debt Service Fun 1,790 1,790 2009 Water Revenue Bonds (Build America Bonds) Debt Service and Reserve Funds 2,503,316 2,503,316 2010 & 2013 General Obligation (Library) Bon Debt Service and Escrow Funds 2,859,483 2,859,483 2011 Utility Revenue Refunding Bonds Debt Service and Reserve Funds 687,697 687,697 2013 General Obligation (Library) Bon Escrow Funds 2,427,926 2,427,926 2018 Capital Improvement (Golf Course & 2002B COP Refinance) (Taxable- Green Bond) Certificates of Participatio Debt Service and Cost of Issuance Funds 331 331 2019 California Avenue Parking Garage Certificates of Participation (Tax-Exempt and Taxable Bonds) Construction and Cost of Issuance Funds 1,321 1,321 2021 Public Safety Building Certificates of Participation Construction Debt Svc, Capitalized Interest, and Cost of Issua 12,571,705 12,571,705 2022A & B General Obligation (Library) Bon Cost of Issuance Funds 4,344 4,344 California Asset Management Program (CAMP) *** 2012 University Ave. Parking Refunding Bonds Reserve Fun 2,821,062 2,821,062 2013 General Obligation (Library) Bon Reserve Fun 261,131 261,131 Public Agencies Post-Employment Benefits Trust **** Public Agency Retirement Services (PARS) 58,353,819 58,353,819 Total Under Trustee Management 82,493,924 82,493,924 GRAND TOTAL 704,732,510$ 654,406,466$ * These funds are subject to the requirements of the underlying debt indenture. ** U.S. Bank investments are in money market mutual funds that exclusively invest in U.S. Treasury securities. *** CAMP investments are in money market mutual fund which invest in bankers acceptance, certificate of deposit, commercial paper, federal agency securities, and repurchase agreements. **** PARS investments are in moderately conservative index plus funds Attachment A Fourth Quarter, Fiscal Year 2022-23 (Unaudited) Consolidated Report of Cash Management City of Palo Alto Cash and Investments Item 18 Attachment A - Consolidated Report of Cash Management        Item 18: Staff Report Pg. 12  Packet Pg. 257 of 285  City of Palo Alto City of Palo Alto Administration Svcs. Dept. 250 Hamilton Ave., 4th Floor Palo Alto, CA 94301 (650)329-2362 June 30, 2023 Fund ALL - Portfolio Listings Investments by Fund Par Value Days To Maturity Maturity Date Current RateMarket ValueCUSIPInvestment # Issuer Purchase Date Book Value YTM 360 YTM 365 LAIF & Fidelity Cash Accounts Fidelity Investments158 18,773,237.04SYS158 14.98007/01/2020 18,773,237.04 4.911 4.98018,773,237.04 Local Agency Investment Fund159 30,793,152.72SYS159 13.26007/01/2020 30,377,763.22 3.215 3.26030,793,152.72 Subtotal and Average 49,566,389.76 49,566,389.76 49,151,000.26 3.858 3.911 1 Negotiable Certificates of Deposits Achieve Federal Credit Union2831 NCD 249,000.0000453NAA9 02/17/2026 9624.65002/17/2023 244,386.03 4.589 4.653249,000.00 Affinity Plus Fed Credit Union2773 NCD 249,000.0000833AAB6 12/27/2023 1795.10012/27/2022 248,758.47 5.029 5.099249,000.00 Alaska USA Federal CU2850 NCD 249,000.00011852AK6 03/22/2028 1,7264.85003/22/2023 244,490.61 4.789 4.855249,000.00 Alliant Credit Union2781 NCD 249,000.0001882MAB8 12/30/2027 1,6434.95012/30/2022 245,568.78 4.884 4.952249,000.00 Alpine Bank1525 NCD 245,000.0002082CBG4 08/16/2023 462.40002/16/2016 244,115.55 2.367 2.400245,000.00 Amalgamated Fin Corp Bank2867 NCD 249,000.00022663BS6 04/14/2028 1,7495.00004/14/2023 245,730.63 4.937 5.005249,000.00 Aneca Federal Credit Union2298 NCD 249,000.00034577AN6 03/20/2025 6281.10003/20/2020 231,281.16 1.085 1.100249,000.00 A+ Federal Creit Union2806 NCD 249,000.0000224TAL0 01/27/2025 5764.70001/27/2023 246,198.75 4.641 4.705249,000.00 Arsenal Credit Union2801 NCD 249,000.0004288LAA6 01/21/2025 5705.10001/20/2023 247,722.63 5.030 5.100249,000.00 American State Bank OSCE1805 NCD 245,000.00029733BX9 05/30/2024 3342.30005/30/2017 238,115.50 2.270 2.301245,000.00 Austin Telco Fed. Credit Union2732 NCD 249,000.00052392CC9 11/27/2026 1,2455.05011/28/2022 246,544.86 4.984 5.053249,000.00 American Express Centurion Bk2729 NCD 249,000.0002589AEG3 11/16/2027 1,5995.00011/16/2022 246,084.21 4.931 5.000249,000.00 Banner Capital Bank2453 NCD 249,000.0006654HAA6 11/28/2025 8810.45011/27/2020 221,129.43 0.493 0.500248,699.82 Bank of Wisconsin Dells2455 NCD 249,000.00065847EH4 07/28/2025 7581.05011/23/2020 227,670.66 0.542 0.549251,551.94 Baxter Credit Union2730 NCD 249,000.0007181JAU8 11/23/2026 1,2415.00011/22/2022 246,158.91 4.940 5.009249,000.00 Beal Bank - Plano, TX2668 NCD 249,000.0007371AYT4 02/24/2027 1,3342.05003/02/2022 221,998.44 2.053 2.081248,726.24 Texas Exchange Bank2346 NCD 249,000.0088241THJ2 06/13/2025 7131.00006/02/2020 228,641.76 0.986 1.000249,000.00 Century Next Bank2074 NCD 245,000.00156634AY3 08/30/2024 4261.70008/30/2019 234,553.20 1.678 1.701245,000.00 BankUnited NA2474 NCD 249,000.00066519QC6 01/22/2026 9360.55001/22/2021 220,250.46 0.592 0.600248,680.91 Blue Foundry Bank2755 NCD 249,000.0009549TAB1 03/19/2024 2624.70012/19/2022 247,867.05 4.633 4.697249,000.00 BMO Harris Bank2480 NCD 249,000.0005600XBX7 10/27/2028 1,9451.00001/27/2021 200,332.95 1.019 1.034248,572.17 BMW Bank of North America2448 NCD 249,000.0005580AXU3 11/20/2025 8730.50011/20/2020 221,841.57 0.493 0.500249,000.00 Bank of Old Monroe2899 NCD 249,000.00064236BQ4 05/24/2028 1,7895.00005/24/2023 246,143.97 4.937 5.006249,000.00 BOKF NA Bank2876 NCD 249,000.0005572YGM8 04/26/2027 1,3954.95004/26/2023 245,758.02 4.886 4.953249,000.00 Bankwell Bank2908 NCD 249,000.0006654BFE6 05/27/2025 6965.20005/24/2023 247,991.55 5.132 5.203249,000.00 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment BItem 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 13  Packet Pg. 258 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 2 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Negotiable Certificates of Deposits Bank of Baroda2898 NCD 249,000.0006063HQL0 11/15/2024 5035.05005/15/2023 247,642.95249,000.00 Bridgewater Bank Bloom MN2900 NCD 249,000.00108622NQ0 05/26/2028 1,7915.00005/26/2023 246,146.46 4.937 5.006249,000.00 Beal Bank USA - Las Vegas, NV2669 NCD 249,000.0007371CH69 02/24/2027 1,3342.05003/02/2022 221,998.44 2.053 2.081248,726.24 California Credit Union2772 NCD 249,000.00130162AN0 12/27/2023 1795.00012/27/2022 248,472.12 4.931 5.000249,000.00 Encore Bank2343 NCD 249,000.0029260MBH7 05/21/2027 1,4201.15005/21/2020 212,501.58 1.134 1.150249,000.00 CBC Federal Credit Union Bank2878 NCD 249,000.0012481GAS6 11/22/2023 1440.50004/14/2023 244,283.94 4.932 5.000244,689.20 First Carolina Bank2389 NCD 248,000.0031944MBB0 08/20/2025 7810.45008/20/2020 223,172.72 0.444 0.450248,000.00 Celtic Bank2063 NCD 245,000.0015118RRH2 08/30/2024 4261.85008/30/2019 234,967.25 1.826 1.852245,000.00 Central State Bank IOWA2324 NCD 249,000.0015523RCP9 03/27/2025 6351.00003/27/2020 230,683.56 1.189 1.206248,134.09 Centris Fed Credit Union Bank2903 NCD 249,000.0015634VAA0 11/25/2024 5135.15005/24/2023 248,663.85 5.079 5.150249,000.00 City Federal Credit Union2785 NCD 249,000.0017783PAH4 01/18/2024 2014.90001/18/2023 248,444.73 4.834 4.901249,000.00 CIBM Bank2904 NCD 249,000.0012545JBB0 05/17/2028 1,7825.00005/17/2023 246,146.46 4.937 5.006249,000.00 Cinfed Fed Credtit Union Bank2504 NCD 249,000.0017248MAC1 03/04/2027 1,3420.65003/04/2021 210,038.97 0.691 0.701248,542.46 Citadel Federal Credit Union2267 NCD 245,000.0017286TAG0 02/27/2025 6071.65002/27/2020 230,302.45 1.668 1.691244,837.20 Clearpath Federal Credit Union2881 NCD 249,000.0018507MAA9 04/28/2025 6675.15004/26/2023 247,784.88 5.086 5.157249,000.00 Comerica Bank Texas2856 NCD 249,000.00200339FB0 09/30/2024 4575.25003/30/2023 248,327.70 5.179 5.251249,000.00 Enerbank USA2215 NCD 245,000.0029278TMR8 01/29/2025 5781.80001/29/2020 231,478.45 1.779 1.803245,000.00 Connexus Credit Union2643 NCD 249,000.0020825WAR1 12/23/2026 1,2711.25012/23/2021 216,537.87 1.273 1.291248,653.36 Capital One Bank USA NA2089 NCD 245,000.0014042TCP0 09/05/2024 4321.90009/05/2019 235,075.05 1.873 1.900245,000.00 Capital One Bank USA NA2609 NCD 249,000.0014042RQB0 11/17/2026 1,2351.10011/17/2021 216,455.70 1.084 1.100249,000.00 Communitywide Fed. Cr. Union2756 NCD 249,000.0020416TAW2 06/21/2024 3565.00012/21/2022 247,889.46 4.935 5.004249,000.00 Cooper Choice Network CU2834 NCD 249,000.0021686QAE9 02/23/2024 2375.10002/23/2023 248,631.48 5.029 5.099249,000.00 Corning Federal Credit Union2860 NCD 249,000.0021933PAA0 04/04/2024 2785.35004/04/2023 248,977.59 5.281 5.354249,000.00 County Schools FCU2695 NCD 249,000.0022258JAB7 09/27/2027 1,5494.40009/30/2022 240,419.46 4.341 4.402249,000.00 Covantage Credit Union2901 NCD 249,000.0022282XAA8 02/20/2024 2345.25005/19/2023 248,873.01 5.178 5.250249,000.00 Crescent Bank & Trust2296 NCD 248,000.00225645DN7 03/20/2025 6281.10003/20/2020 230,352.32 1.085 1.100248,000.00 Cross River Bank2875 NCD 249,000.00227563CF8 04/14/2026 1,0185.10004/14/2023 247,085.19 5.033 5.103249,000.00 Carter Federal Credit Union2870 NCD 249,000.0014622LAK8 04/25/2025 6644.75004/25/2023 246,066.78 4.688 4.753249,000.00 Cental Valley Community Bank2862 NCD 249,000.0015568PAK2 03/31/2027 1,3695.30003/31/2023 248,663.85 5.231 5.304249,000.00 Country Club Bank2477 NCD 249,000.00222327AD0 01/29/2030 2,4041.10001/29/2021 192,793.23 1.154 1.170247,907.34 City National Bank2809 NCD 249,000.00178180GV1 01/27/2025 5764.50001/25/2023 245,479.14 4.438 4.500249,000.00 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 14  Packet Pg. 259 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 3 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Negotiable Certificates of Deposits Decorah Bank Trust Company2690 NCD 249,000.00243594AR9 09/23/2027 1,5453.70009/23/2022 233,664.09 3.651 3.701249,000.00 Delta Natl Bank & TR2670 NCD 249,000.0024773RCR4 02/25/2027 1,3352.00003/09/2022 221,572.65 1.975 2.003249,000.00 Discover Bank / Delaware1956 NCD 245,000.00254673VJ2 10/24/2023 1153.35010/24/2018 243,461.40 3.304 3.350245,000.00 The District Fed Cr Union2778 NCD 249,000.0088340AAA9 12/23/2024 5415.15012/22/2022 247,944.24 5.079 5.150249,000.00 Eagle Cmty Credit Union2770 NCD 249,000.0026948GAF1 12/26/2023 1785.00012/23/2022 248,638.95 4.932 5.000249,000.00 Eaglemark Savings Bank2545 NCD 249,000.0027004PBV4 07/07/2026 1,1020.85007/07/2021 217,830.18 0.919 0.932248,398.91 Enterprise Bank2897 NCD 249,000.0029367RMN3 05/19/2028 1,7844.25005/19/2023 238,019.10 4.196 4.255249,000.00 Farmers & Merchant State Bank2486 NCD 249,000.00308682BM4 02/12/2029 2,0531.00002/12/2021 198,228.90 1.037 1.052248,300.21 Flagstar Bank FSB2414 NCD 249,000.0033847E4E4 09/30/2024 4570.40009/30/2020 233,885.70 0.394 0.400249,000.00 First Bank of the Lake2877 NCD 249,000.0031925YAE2 04/25/2028 1,7604.90004/25/2023 245,083.23 4.838 4.905249,000.00 Poppy Bank2285 NCD 249,000.0073319FAF6 03/18/2025 6261.10003/18/2020 231,335.94 1.085 1.100249,000.00 First-Citizens Bank2907 NCD 249,000.00319477AV7 05/19/2025 6885.15005/19/2023 247,772.43249,000.00 1st Financial Bank2390 NCD 248,000.0032022RNT0 08/19/2025 7800.45008/19/2020 223,204.96 0.444 0.450248,000.00 First Farmers Bank & Trust2076 NCD 245,000.00320165JK0 09/04/2024 4311.75009/04/2019 234,621.80 1.727 1.751245,000.00 Farmers Insurance Group CU2479 NCD 249,000.0030960QAK3 01/27/2026 9410.50001/27/2021 219,682.74 0.543 0.550248,679.20 First Class Community CU2759 NCD 249,000.0031976UAA6 12/16/2024 5345.05012/16/2022 247,598.13 4.985 5.054249,000.00 First Source Federal Cr Union2812 NCD 249,000.0033651FAF6 01/31/2024 2144.85001/31/2023 248,327.70 4.781 4.847249,000.00 First Oklahoma Bank2451 NCD 249,000.00335857CK2 11/30/2026 1,2480.65011/30/2020 212,411.94 0.691 0.701248,574.51 Farmers &Merchants Bank2644 NCD 249,000.00307811DM8 01/22/2030 2,3971.60001/14/2022 199,927.08 1.630 1.653248,185.18 First National Bank of America2465 NCD 249,000.0032110YRQ0 12/31/2026 1,2790.60012/31/2020 211,224.21 0.625 0.633248,709.29 FNB Bank Inc.1863 NCD 245,000.00330459CB2 10/13/2023 1042.25010/13/2017 242,883.20 2.220 2.251245,000.00 Freedom First Fed CU Bank2868 NCD 249,000.0035638CAE9 10/15/2024 4724.85004/14/2023 247,095.15 4.783 4.850249,000.00 Freedom Bank of Virginia2858 NCD 249,000.0035633MCZ3 03/30/2028 1,7345.40003/30/2023 248,982.57 5.326 5.400249,000.00 First Foundation Bank2861 NCD 249,000.0032026UG83 12/30/2024 5485.00003/31/2023 247,388.97 4.931 5.000249,000.00 First Technology Federal Credi2845 NCD 249,000.0033715LET3 09/24/2024 4515.35003/24/2023 248,648.91 5.300 5.374249,000.00 First Community Credit Union2554 NCD 249,000.0031986JAD3 02/26/2027 1,3360.85007/28/2021 211,866.63 0.892 0.905248,510.55 Firstier Bank2061 NCD 245,000.0033766LAJ7 08/23/2024 4191.95008/23/2019 235,420.50 1.925 1.952245,000.00 Gesa Credit Union2456 NCD 249,000.0037424PAC8 11/30/2027 1,6130.80011/30/2020 204,971.82 0.825 0.836248,607.16 Grant County Bank West V.2042 NCD 245,000.00387625AA4 05/08/2024 3122.55005/08/2019 239,156.75 2.513 2.548245,000.00 Grow Financial Fed CU2846 NCD 249,000.0039981MAC6 03/25/2024 2685.35003/24/2023 249,002.49 5.276 5.350249,000.00 Greenwood Muni Fed Cr Union2811 NCD 249,000.0039729LAC5 10/27/2023 1184.75001/27/2023 248,559.27 4.688 4.753249,000.00 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 15  Packet Pg. 260 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 4 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Negotiable Certificates of Deposits Greenwood Credit Union2725 NCD 249,000.00397129AJ6 05/28/2024 3324.95011/28/2022 247,924.32 4.877 4.945249,000.00 Haddon Savings Bank2447 NCD 207,000.00404730DA8 10/20/2025 8420.35011/16/2020 184,511.52 0.491 0.498206,128.05 Bank Hapoalim BM2457 NCD 249,000.0006251A2Q2 12/15/2025 8980.50012/14/2020 221,114.49 0.543 0.550248,694.03 Harborstone Credit Union2776 NCD 249,000.0041166MAF2 03/27/2024 2705.10012/27/2022 248,546.82 5.027 5.097249,000.00 Huntington National Bank2891 NCD 249,000.00446438SB0 05/05/2025 6744.80005/05/2023 246,248.55 4.734 4.800249,000.00 Healthcare Systems FCU2816 NCD 249,000.0042228LAM3 02/01/2027 1,3114.25001/30/2023 240,053.43 4.193 4.251249,000.00 IC Federal Credit Union2743 NCD 249,000.0044931EAD3 06/10/2024 3455.00012/09/2022 247,959.18 4.931 5.000249,000.00 INS Bank2757 NCD 249,000.0045776NFE1 12/14/2027 1,6274.90012/14/2022 245,167.89 4.835 4.902249,000.00 Insight Credit Union2836 NCD 249,000.0045791JAC0 02/27/2025 6075.10002/27/2023 247,667.85 5.036 5.105249,000.00 Interstate Credit Union2771 NCD 249,000.00460807AB6 12/26/2023 1785.00012/23/2022 248,638.95 4.932 5.000249,000.00 Inst. for Sav in Newburyport2556 NCD 249,000.0045780PAQ8 07/29/2026 1,1240.90007/29/2021 217,309.77 0.888 0.900249,000.00 Jonesboro State Bank2452 NCD 249,000.0048040PJL0 11/26/2027 1,6090.75011/27/2020 204,563.46 0.790 0.801248,451.18 Kansas State Bank Manhattan1798 NCD 245,000.0050116CAX7 05/31/2024 3352.50005/31/2017 238,551.60 2.465 2.500245,000.00 Kembra Financial Credit Union2731 NCD 249,000.0048836LAV4 11/25/2024 5135.15011/23/2022 247,969.14 5.083 5.154249,000.00 Key Bank2885 NCD 249,000.0049306SK54 05/01/2024 3055.00004/28/2023 248,173.32 4.931 5.000249,000.00 Knox TVA Empl Credit Union2140 NCD 248,000.00499724AF9 10/31/2023 1223.35010/24/2019 246,392.96 2.210 2.241248,878.00 Valley Strong Credit Union2748 NCD 249,000.00920133AJ4 12/13/2024 5315.10012/14/2022 247,769.94 5.038 5.108249,000.00 Lafayette Federal Credit Union2879 NCD 249,000.0050625LBG7 05/27/2025 6963.10004/14/2023 238,524.57 4.931 5.000240,455.71 Lakeside Bank1686 NCD 245,000.0051210SLR6 09/18/2023 791.80009/16/2016 243,167.40 1.775 1.800245,000.00 Legacy Bank & Trust Company2469 NCD 249,000.0052470QAN4 12/21/2028 2,0000.85012/30/2020 197,372.34 0.889 0.901248,316.17 Local Gov't Fed. Credit Union2823 NCD 249,000.0053955LAB3 02/12/2024 2264.90002/10/2023 248,357.58 4.830 4.897249,000.00 Liberty Federal Credit Union2741 NCD 249,000.0053052LAD1 12/05/2023 1575.00012/05/2022 248,683.77 4.931 5.000249,000.00 Liberty First Credit Union2803 NCD 249,000.00530520AC9 01/27/2026 9414.50001/27/2023 243,574.29 4.442 4.503249,000.00 Live Oak Banking Company2599 NCD 249,000.00538036SS4 10/18/2027 1,5701.10010/18/2021 208,823.85 1.135 1.151248,464.72 Machias Savings Bank2819 NCD 249,000.00554479EK7 08/09/2024 4054.60002/09/2023 246,659.40 4.532 4.595249,000.00 Malaga Bank FSB2402 NCD 249,000.0056102AAQ9 06/30/2025 7300.40008/31/2020 225,327.57 0.394 0.400249,000.00 Meritrust Federal Credit Union2672 NCD 249,000.0059001PAP4 03/10/2026 9830.55003/07/2022 220,863.00 1.904 1.930240,097.10 Medallion Bank - Salt Lake2010 NCD 245,000.0058404DDB4 01/03/2024 1863.30001/10/2019 242,542.65 3.254 3.299245,000.00 Merchants State Bank2059 NCD 245,000.00589227AG2 08/30/2024 4261.80008/30/2019 234,932.95 1.775 1.800245,000.00 Merrick Bank2610 NCD 249,000.0059013KPS9 05/19/2026 1,0531.10011/19/2021 220,432.23 1.152 1.168248,520.96 Minwest Bank MV2478 NCD 249,000.0060425SJQ3 01/29/2029 2,0391.00001/28/2021 198,415.65 1.024 1.039248,478.91 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 16  Packet Pg. 261 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 5 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Negotiable Certificates of Deposits Maine Savings Credit Union2144 NCD 245,000.00560507AN5 11/08/2024 4961.90011/08/2019 233,627.10 1.875 1.902245,000.00 Mainstreet Bank2038 NCD 245,000.0056065GAG3 04/26/2024 3002.60004/26/2019 239,509.55 2.567 2.602245,000.00 Mountain America FD Credit Uni2719 NCD 249,000.0062384RAR7 05/09/2025 6784.85011/09/2022 246,457.71 4.825 4.892248,814.89 Morgan Stanley Bank NA2815 NCD 249,000.0061690UY20 02/02/2026 9474.25002/02/2023 242,102.70 4.191 4.250249,000.00 Morgan Stanley Bank NA2849 NCD 249,000.0061768EQV8 03/24/2025 6325.25003/23/2023 248,215.65 5.178 5.250249,000.00 Municipal Trust and Savings1800 NCD 245,000.00625925AP7 05/02/2024 3062.35005/22/2017 238,882.35 2.317 2.349245,000.00 Nano Banc2896 NCD 249,000.0063008MAW1 05/17/2028 1,7824.90005/17/2023 245,075.76 4.838 4.905249,000.00 New Brunswick Postal FCU2760 NCD 249,000.00642858AA2 12/15/2025 8985.00012/14/2022 246,659.40 4.931 5.000249,000.00 Customers Bank2848 NCD 249,000.0023204HNL8 09/23/2024 4505.30003/22/2023 248,482.08 5.227 5.300249,000.00 Nicolet National Bank2906 NCB 249,000.00654062LK2 12/02/2024 5205.15005/30/2023 247,956.69 5.082 5.153249,000.00 Northeast Community Bank2854 NCD 249,000.00664122AS7 03/28/2028 1,7325.45003/28/2023 248,972.61 5.375 5.450249,000.00 New Valley Bank & Trust2872 NCD 249,000.0064907LAN3 06/17/2025 7175.00004/17/2023 247,052.82 4.939 5.007249,000.00 Numerica Credit Union1991 NCD 245,000.0067054NAN3 11/28/2023 1503.55011/28/2018 243,260.50 3.503 3.551245,000.00 Oahu Fed Credit Union Bank2905 NCD 249,000.0067117NAA6 11/18/2024 5065.15005/16/2023 247,981.59 5.082 5.153249,000.00 Oklahomas Credit Union2751 NCD 249,000.0067886WAD9 12/16/2024 5345.00012/14/2022 247,416.36 4.938 5.006249,000.00 Oregon State Credit Union2765 NCD 249,000.0068609EAC5 03/21/2024 2645.05012/21/2022 248,474.61 4.978 5.047249,000.00 Pacific Western Bank2420 NCD 249,000.0069506YSA8 09/30/2025 8220.45009/30/2020 223,076.61 0.443 0.450249,000.00 Parkside Credit Union2825 NCD 249,000.0070146NAA5 02/21/2024 2355.00002/21/2023 248,479.59 4.930 4.999249,000.00 Pathfinder Bank2429 NCD 249,000.0070320KAR2 10/14/2025 8360.50010/13/2020 222,718.05 0.533 0.540248,772.12 People's Bank2468 NCD 249,000.00710665GD6 12/31/2029 2,3750.90012/30/2020 190,631.91 0.967 0.981247,740.99 Ponce De Leon Federal Bank2686 NCD 249,000.00732329BD8 09/15/2027 1,5373.50009/15/2022 232,040.61 3.453 3.501249,000.00 Pentagon Fed Cred Union2565 NCD 249,000.0070962LAE2 09/01/2026 1,1580.85009/01/2021 216,156.90 0.889 0.901248,605.23 Preferred Bank LA California2047 NCD 245,000.00740367HP5 08/16/2024 4122.00008/16/2019 235,709.60 1.972 2.000245,000.00 Pacific Alliance Bank2852 NCD 249,000.00693963AE0 03/27/2025 6355.15003/27/2023 247,817.25 5.087 5.157249,000.00 Pitney Bowes Bank, Inc.2873 NCD 249,000.00724468AC7 04/13/2028 1,7484.35004/14/2023 239,266.59 4.290 4.350249,000.00 People Bank / Coldwater OH2853 NCD 249,000.00710275AD0 03/30/2027 1,3684.80003/30/2023 244,440.81 4.735 4.800249,000.00 Pony Express Bank2488 NCD 249,000.00732770BJ0 02/25/2030 2,4311.00002/24/2021 191,388.87 1.055 1.070247,895.40 Premier Community Bank2895 NCD 249,000.0074048CAT9 06/14/2027 1,4444.90005/12/2023 245,755.53 4.838 4.905249,000.00 People's Security Bank & Trust2863 NCD 249,000.00712303BF2 03/30/2028 1,7345.45003/30/2023 249,012.45 5.377 5.452249,000.00 Public Service Credit Union2796 NCD 249,000.00744562AS8 01/20/2028 1,6644.75001/20/2023 243,574.29 4.687 4.752249,000.00 Raiz Federal Credit Union2798 NCD 249,000.0075102EAC2 07/25/2024 3904.90001/25/2023 247,506.00 4.828 4.895249,000.00 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 17  Packet Pg. 262 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 6 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Negotiable Certificates of Deposits RiverBank2892 NCD 249,000.0076857RCF9 05/12/2028 1,7774.95005/12/2023 245,613.60 4.888 4.955249,000.00 Rayond James Bank NA2188 NCD 245,000.0075472RAU5 12/30/2024 5481.85012/30/2019 232,296.75 1.824 1.850245,000.00 Rogue Credit Union2717 NCD 249,000.0077535MAC7 11/10/2025 8634.90011/09/2022 246,756.51 4.868 4.935248,804.11 Sallie Mae Bank2102 NCD 245,000.007954504D4 09/18/2024 4451.90009/18/2019 234,788.40 1.873 1.900245,000.00 Sawyer Savings Bank2710 NCD 249,000.00805508BT4 10/28/2027 1,5804.90010/28/2022 245,140.50 4.877 4.945248,569.09 State Bank of India2403 NCD 249,000.00856285UJ8 09/04/2025 7960.50009/04/2020 224,104.98 0.493 0.500249,000.00 Southern Bank2882 NCD 249,000.0084229LBV3 04/28/2028 1,7634.00004/28/2023 235,556.49 3.945 4.000249,000.00 Charles Schwab Bank2799 NCD 249,000.0015987UAJ7 01/18/2024 2014.65001/19/2023 247,951.71 4.586 4.650249,000.00 Select Bank Forest VA2857 NCD 249,000.0081618LAE7 03/31/2028 1,7355.40003/31/2023 248,128.50 5.332 5.406249,000.00 San Francisco Credit Union2297 NCD 249,000.0079772FAF3 03/27/2025 6351.10003/27/2020 231,096.90 1.085 1.100249,000.00 Sharonview Fed Credit Union2718 NCD 249,000.00819866BR4 10/31/2025 8535.00010/31/2022 246,754.02 4.966 5.035248,806.21 Signature Federal Credit Union2804 NCD 249,000.0082671DAB3 01/31/2028 1,6754.40001/31/2023 239,988.69 4.341 4.401249,000.00 Synovus Bank2886 NCD 249,000.0087164DVY3 07/29/2024 3945.00004/28/2023 247,757.49 4.945 5.013249,000.00 Sunwest Bank2491 NCD 249,000.0086804DCQ9 02/17/2028 1,6920.80002/17/2021 203,203.92 0.861 0.873248,175.85 Space Age Federal Credit Union2807 NCD 249,000.0084611JAB9 01/26/2024 2095.05001/27/2023 248,624.01 4.985 5.054249,000.00 SPCO Credit Union2827 NCD 249,000.0078472EAC8 02/28/2028 1,7034.35002/27/2023 239,383.62 4.290 4.349249,000.00 First Source Bank2754 NCD 249,000.0033646CNJ9 06/16/2028 1,8125.05012/16/2022 246,699.24 4.980 5.050249,000.00 Southeast Bank2821 NCD 249,000.0084133PFL7 02/06/2025 5864.55002/06/2023 245,611.11 4.487 4.550249,000.00 ST Lawrence Federal CU2728 NCD 249,000.00791125AB3 11/22/2023 1444.95011/22/2022 248,661.36 4.881 4.949249,000.00 Southwest Financial Fed. Credi2333 NCD 249,000.0084485EAG2 03/28/2024 2711.15003/31/2020 241,380.60 1.134 1.150249,000.00 Southwest Heritage Cr. Union2890 NCD 249,000.0084503PAD2 05/10/2024 3145.10005/12/2023 248,347.62 5.031 5.101249,000.00 Synchrony Bank2563 NCD 249,000.0087165FZN7 08/20/2026 1,1460.90008/20/2021 217,085.67 0.887 0.900249,000.00 Technology Credit Union2797 NCD 249,000.0087868YAH6 07/21/2025 7515.10001/19/2023 247,463.67 5.031 5.100249,000.00 Texas Bank Henderson2464 NCD 249,000.00882214AA7 12/23/2025 9060.45012/23/2020 220,242.99 0.483 0.490248,752.91 Third Federal Savings and Loan2157 NCD 245,000.0088413QCK2 11/25/2024 5131.95011/25/2019 233,472.75 1.923 1.950245,000.00 Toyota Financial Savings Bank2551 NCD 249,000.0089235MLC3 07/15/2026 1,1100.95007/15/2021 218,318.22 0.936 0.950249,000.00 Trustone Fin. Credit Union2745 NCD 249,000.0089841MAM9 12/14/2023 1665.00012/14/2022 248,663.85 4.931 5.000249,000.00 Texas Trust Credit Union Bank2869 NCD 200,000.0088283MBR4 10/12/2023 1030.45004/06/2023 197,278.00 5.183 5.255197,329.63 Ufirst Federal Credit Union2832 NCD 249,000.00902684AB5 08/25/2025 7864.85002/24/2023 246,136.50 4.787 4.854249,000.00 Uinta Bank1639 NCD 245,000.00903572BC8 12/26/2023 1781.70006/24/2016 241,018.75 1.676 1.700245,000.00 Umassfive College Fed Cr Union2742 NCD 249,000.0090407LAD5 03/08/2024 2514.95012/09/2022 247,994.04 4.879 4.947249,000.00 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 18  Packet Pg. 263 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 7 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Negotiable Certificates of Deposits Uncle Credit Union2786 NCD 249,000.0090307LAA2 01/17/2024 2004.85001/17/2023 248,379.99 4.783 4.849249,000.00 United Heritage Credit Union2711 NCD 249,000.0091334AAC7 04/28/2025 6674.60010/28/2022 245,401.95 4.539 4.602249,000.00 Greenstate Credit Union2552 NCD 249,000.0039573LBM9 07/21/2026 1,1160.95007/21/2021 217,857.57 0.937 0.950249,000.00 USAlliance Federal Credit Unio2325 NCD 249,000.0090352RAU9 03/31/2025 6391.15003/31/2020 231,403.17 1.155 1.171248,912.86 USF Federal Credit Union2546 NCD 249,000.0090353EAR4 07/15/2031 2,9361.75007/15/2021 193,121.91 1.801 1.826247,598.73 Vystar Credit Union2136 NCD 245,000.0092891CCE0 12/11/2023 1633.65010/18/2019 243,218.85 2.170 2.200246,515.68 Washington Federal2049 NCD 245,000.00938828BJ8 08/23/2024 4192.05008/23/2019 235,692.45 2.024 2.052245,000.00 Wahoo State Bank2894 NCD 249,000.00930584AC1 08/15/2024 4115.00005/15/2023 247,712.67 4.950 5.019249,000.00 Washington State Emp CU2780 NCD 249,000.00939769AC9 12/29/2023 1815.00012/29/2022 248,633.97 4.931 4.999249,000.00 Western State Bank2342 NCD 248,000.0095960NKE6 11/13/2025 8661.05005/13/2020 224,157.28 1.035 1.050248,000.00 Wells Fargo Bank2843 NCD 249,000.00949764AF1 03/17/2025 6255.25003/17/2023 248,235.57 5.185 5.257249,000.00 Wyoming Bank & Trust2446 NCD 249,000.0098321PAJ9 11/28/2025 8810.50011/27/2020 221,415.78 0.515 0.522248,819.89 Workers Fed Credit Union2749 NCD 249,000.0098138MAX8 12/14/2027 1,6275.10012/14/2022 247,142.46 5.032 5.102249,000.00 West Town Bank and Trust2855 NCD 249,000.00956310BM7 03/28/2028 1,7325.45003/28/2023 249,107.07 5.381 5.456249,000.00 Subtotal and Average 48,063,284.40 48,102,000.00 45,813,047.55 3.295 3.341 871 Corporate Medium Term Bonds Apple, Inc.2053 MTN 1,500,000.00037833CU2 05/11/2024 3152.85008/06/2019 1,467,660.00 1.998 2.0251,509,760.93 Apple, Inc.2401 MTN 1,500,000.00037833DF4 01/13/2025 5622.75008/28/2020 1,446,285.00 0.620 0.6281,548,048.18 Apple, Inc.2489 MTN 700,000.00037833EB2 02/08/2026 9530.70002/08/2021 631,029.00 0.684 0.694700,104.79 Apple, Inc.2667 MTN 750,000.00037833CJ7 02/09/2027 1,3193.35002/23/2022 720,195.00 2.115 2.145779,289.65 Alphabet (Google) Inc.2507 MTN 200,000.0002079KAH0 08/15/2025 7760.45003/01/2021 183,094.00 0.668 0.678199,048.30 Alphabet (Google) Inc.2675 MTN 1,000,000.0002079KAC1 08/15/2026 1,1411.99803/14/2022 925,580.00 2.197 2.228993,189.59 Alphabet (Google) Inc.2689 MTN 1,000,000.0002079KAJ6 08/15/2027 1,5060.80009/14/2022 865,730.00 3.442 3.489898,911.70 Alphabet (Google) Inc.2837 MTN 2,800,000.0002079KAJ6 08/15/2027 1,5060.80002/15/2023 2,424,044.00 3.964 4.0202,463,095.36 Johnson & Johnson2466 MTN 2,000,000.00478160CN2 09/01/2025 7930.55012/23/2020 1,827,940.00 0.479 0.4862,002,732.45 Johnson & Johnson2508 MTN 2,000,000.00478160BY9 03/01/2026 9742.45003/01/2021 1,888,820.00 0.812 0.8232,080,656.96 Johnson & Johnson2509 MTN 1,000,000.00478160BY9 03/01/2026 9742.45003/01/2021 944,410.00 0.812 0.8241,040,318.14 Microsoft Corporation2212 MTN 1,800,000.00594918BX1 02/06/2024 2202.87501/22/2020 1,772,784.00 1.727 1.7511,811,152.20 Microsoft Corporation2450 MTN 2,920,000.00594918BJ2 11/03/2025 8563.12511/18/2020 2,810,762.80 0.572 0.5803,082,587.04 Microsoft Corporation2506 MTN 180,000.00594918BJ2 11/03/2025 8563.12503/01/2021 173,266.20 0.753 0.763189,234.84 Stanford University2182 MTN 1,000,000.00525555AB4 02/01/2024 2156.87512/12/2019 1,009,000.00 1.934 1.9601,027,400.13 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 19  Packet Pg. 264 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 8 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Corporate Medium Term Bonds Stanford University2648 MTN 1,500,000.0085440KAC8 06/01/2027 1,4311.28901/07/2022 1,320,735.00 1.479 1.5001,488,130.99 Stanford University2658 MTN 500,000.0085440KAC8 06/01/2027 1,4311.28902/01/2022 440,245.00 1.849 1.875489,125.24 Stanford University2709 MTN 1,530,000.0085440KAC8 06/01/2027 1,4311.28910/19/2022 1,347,149.70 4.487 4.5501,355,503.66 Stanford University2761 MTN 450,000.0085440KAC8 06/01/2027 1,4311.28912/12/2022 396,220.50 4.142 4.200403,660.74 Yale University2376 MTN 2,000,000.0098459LAA1 04/15/2025 6540.87307/01/2020 1,852,860.00 0.616 0.6252,008,561.76 Yale University2511 MTN 3,000,000.0098459LAA1 04/15/2025 6540.87303/01/2021 2,779,290.00 0.638 0.6463,011,716.98 Subtotal and Average 29,082,229.63 29,330,000.00 27,227,100.20 1.576 1.597 896 Federal Agency Bonds Federal Agricultural Mortgage1428 404,000.0031315PL23 03/27/2024 2703.33001/09/2015 397,414.80 2.540 2.575405,991.87 Federal Agricultural Mortgage1580 474,000.0031315PEM7 08/04/2025 7654.35004/08/2016 469,354.80 2.296 2.328491,923.74 Federal Agricultural Mortgage1595 1,500,000.0031315P2J7 05/01/2024 3053.30004/21/2016 1,472,430.00 2.084 2.1121,513,580.97 Federal Agricultural Mortgage1604 1,500,000.0031315P2J7 05/01/2024 3053.30004/26/2016 1,472,430.00 2.159 2.1891,512,662.39 Federal Agricultural Mortgage1710 1,500,000.0031315PRA9 02/03/2026 9484.81010/18/2016 1,505,820.00 2.131 2.1601,592,740.27 Federal Agricultural Mortgage1867 1,000,000.003132X0WL1 08/23/2024 4192.25010/06/2017 965,010.00 2.332 2.365998,789.12 Federal Agricultural Mortgage1893 1,000,000.003130H0AU7 08/01/2024 3972.62501/09/2018 970,350.00 2.546 2.5811,000,427.65 Federal Agricultural Mortgage1901 1,500,000.003130H0AU7 08/01/2024 3972.62501/11/2018 1,455,525.00 2.623 2.6601,499,479.10 Federal Agricultural Mortgage1999 549,000.0031315P4B2 01/30/2024 2133.46012/14/2018 542,417.49 3.018 3.060550,170.10 Federal Agricultural Mortgage2034 1,000,000.0031422BEJ5 04/09/2024 2832.35004/09/2019 975,710.00 2.365 2.398999,649.41 Federal Agricultural Mortgage2035 678,000.0031315PCY3 11/20/2024 5085.25004/08/2019 677,755.92 2.420 2.454702,400.34 Federal Agricultural Mortgage2098 550,000.0031315PEM7 08/04/2025 7654.35009/09/2019 544,610.00 1.659 1.683579,087.75 Federal Agricultural Mortgage2301 1,569,000.0031315PB99 11/19/2027 1,6022.85003/11/2020 1,474,844.31 1.050 1.0641,686,574.88 Federal Agricultural Mortgage2340 Call 2,000,000.0031422BZS2 05/13/2030 2,5081.50005/13/2020 1,649,020.00 1.479 1.5002,000,000.00 Federal Agricultural Mortgage2366 Call 1,750,000.0031422BF54 06/24/2030 2,5501.40006/24/2020 1,426,390.00 1.380 1.4001,750,000.00 Federal Agricultural Mortgage2367 Call 2,000,000.0031422BF54 06/24/2030 2,5501.40006/24/2020 1,630,160.00 1.380 1.4002,000,000.00 Federal Agricultural Mortgage2381 Call 1,500,000.0031422BH78 07/08/2030 2,5641.40007/08/2020 1,222,665.00 1.380 1.4001,500,000.00 Federal Agricultural Mortgage2425 Call 2,000,000.0031422BX54 09/27/2030 2,6451.30010/08/2020 1,610,480.00 1.286 1.3042,000,000.00 Federal Agricultural Mortgage2435 Call 2,000,000.0031422BZ45 10/21/2030 2,6691.28010/21/2020 1,605,240.00 1.262 1.2802,000,000.00 Federal Agricultural Mortgage2439 Call 2,000,000.0031422B2E9 10/29/2030 2,6771.34010/29/2020 1,611,420.00 1.321 1.3402,000,000.00 Federal Agricultural Mortgage2449 1,500,000.0031422B3D0 11/20/2030 2,6991.15011/20/2020 1,211,715.00 1.134 1.1501,500,000.00 Federal Agricultural Mortgage2458 Call 1,500,000.0031422B4A5 12/11/2030 2,7201.30012/11/2020 1,197,975.00 1.282 1.3001,500,000.00 Federal Agricultural Mortgage2459 Call 2,000,000.0031422B3W8 12/16/2030 2,7251.45012/16/2020 1,614,680.00 1.430 1.4502,000,000.00 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 20  Packet Pg. 265 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 9 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Federal Agency Bonds Federal Agricultural Mortgage2461 1,000,000.0031422B3D0 11/20/2030 2,6991.15012/09/2020 807,810.00 1.144 1.160999,257.47 Federal Agricultural Mortgage2471 1,500,000.0031422B6K1 01/15/2026 9290.48001/15/2021 1,352,055.00 0.493 0.5001,499,238.33 Federal Agricultural Mortgage2473 Call 1,500,000.0031422B6A3 01/15/2031 2,7551.29001/15/2021 1,193,835.00 1.319 1.3381,494,911.25 Federal Agricultural Mortgage2484 Call 1,000,000.0031422B7E4 01/28/2031 2,7681.32001/28/2021 796,940.00 1.301 1.3201,000,000.00 Federal Agricultural Mortgage2496 Call 1,500,000.0031422XAW2 02/25/2031 2,7961.53002/25/2021 1,212,105.00 1.509 1.5301,500,000.00 Federal Agricultural Mortgage2513 1,000,000.0031422XCB6 03/04/2031 2,8031.47003/04/2021 822,300.00 1.581 1.602990,605.80 Federal Agricultural Mortgage2519 1,500,000.0031422XDX7 03/27/2026 1,0000.83003/29/2021 1,356,975.00 0.828 0.8401,499,588.71 Federal Agricultural Mortgage2524 1,500,000.0031422XDX7 03/27/2026 1,0000.83003/31/2021 1,356,975.00 0.913 0.9261,496,129.57 Federal Agricultural Mortgage2527 Call 1,500,000.0031422XEE8 04/07/2031 2,8372.07004/07/2021 1,257,810.00 2.074 2.1031,496,730.00 Federal Agricultural Mortgage2529 2,000,000.0031422XEL2 04/13/2028 1,7481.37504/15/2021 1,747,900.00 1.311 1.3302,004,089.58 Federal Agricultural Mortgage2530 1,500,000.0031422XFJ6 04/29/2031 2,8591.66004/29/2021 1,217,565.00 1.627 1.6501,501,056.75 Federal Agricultural Mortgage2533 1,500,000.0031422XDX7 03/27/2026 1,0000.83005/20/2021 1,356,975.00 0.864 0.8761,498,151.88 Federal Agricultural Mortgage2540 255,000.0031422XDX7 03/27/2026 1,0000.83006/08/2021 230,685.75 0.820 0.831254,988.08 Federal Agricultural Mortgage2593 1,000,000.0031422XNM0 10/05/2026 1,1921.05010/05/2021 898,540.00 1.035 1.0501,000,000.00 Federal Agricultural Mortgage2621 1,000,000.0031422XPS5 11/17/2026 1,2351.15011/17/2021 899,070.00 1.272 1.290995,419.73 Federal Agricultural Mortgage2625 1,000,000.0031422XQM7 12/01/2026 1,2491.32012/01/2021 903,610.00 1.301 1.3201,000,000.00 Federal Agricultural Mortgage2634 1,500,000.0031422XRK0 01/04/2027 1,2831.32001/04/2022 1,352,955.00 1.301 1.3201,500,000.00 Federal Agricultural Mortgage2640 Call 1,500,000.0031422XRY0 12/29/2031 3,1032.15012/29/2021 1,247,625.00 2.120 2.1501,500,000.00 Federal Agricultural Mortgage2714 1,500,000.0031422XN32 10/24/2023 1154.72010/24/2022 1,496,535.00 4.655 4.7201,500,000.00 Federal Farm Credit Bank .1526 625,000.003133EAA65 07/26/2023 252.12501/27/2016 623,693.75 2.024 2.052625,029.18 Federal Farm Credit Bank .1615 1,000,000.003133EC7D0 12/13/2024 5312.12505/13/2016 958,040.00 1.930 1.9561,002,233.28 Federal Farm Credit Bank .1787 900,000.003133EEVD9 03/25/2024 2682.30005/04/2017 880,398.00 2.274 2.306899,960.74 Federal Farm Credit Bank .1822 500,000.003133EDWX6 10/07/2024 4642.91006/21/2017 484,830.00 2.143 2.172504,293.45 Federal Farm Credit Bank .2016 500,000.003133EEG79 09/07/2023 682.15001/15/2019 496,935.00 2.656 2.693499,534.15 Federal Farm Credit Bank .2017 650,000.003133EC2C7 11/09/2023 1312.13001/15/2019 642,687.50 2.662 2.699648,772.68 Federal Farm Credit Bank .2314 1,000,000.003133EAG44 08/03/2026 1,1292.63003/13/2020 945,720.00 1.089 1.1041,045,369.60 Federal Farm Credit Bank .2371 Call 1,500,000.003133ELQ31 07/01/2030 2,5571.33007/01/2020 1,217,220.00 1.311 1.3301,500,000.00 Federal Farm Credit Bank .2372 Call 1,500,000.003133ELQ31 07/01/2030 2,5571.33007/01/2020 1,217,220.00 1.311 1.3301,500,000.00 Federal Farm Credit Bank .2391 Call 1,500,000.003133EL3H5 08/12/2025 7730.57008/12/2020 1,368,885.00 0.587 0.5951,499,207.29 Federal Farm Credit Bank .2406 Call 1,500,000.003133EL4W1 08/25/2025 7860.61009/03/2020 1,368,345.00 0.611 0.6201,499,676.06 Federal Farm Credit Bank .2408 Call 1,500,000.003133EL4W1 08/25/2025 7860.61009/10/2020 1,368,345.00 0.611 0.6201,499,674.79 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 21  Packet Pg. 266 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 10 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Federal Agency Bonds Federal Farm Credit Bank .2416 Call 1,500,000.003133EL7K4 09/16/2025 8080.55009/22/2020 1,363,995.00 0.542 0.5491,500,000.00 Federal Farm Credit Bank .2417 Call 1,500,000.003133EMBH4 09/29/2025 8210.53009/29/2020 1,361,760.00 0.522 0.5301,500,000.00 Federal Farm Credit Bank .2423 Call 1,500,000.003133EMBJ0 09/29/2025 8210.53009/29/2020 1,361,760.00 0.537 0.5451,499,495.00 Federal Farm Credit Bank .2427 Call 2,000,000.003133EMAZ5 06/24/2030 2,5501.25010/01/2020 1,612,960.00 1.246 1.2631,998,206.54 Federal Farm Credit Bank .2442 Call 1,500,000.003133EMFG2 11/04/2030 2,6831.37011/04/2020 1,208,715.00 1.351 1.3701,500,000.00 Federal Farm Credit Bank .2443 Call 1,500,000.003133EMFG2 11/04/2030 2,6831.37011/04/2020 1,208,715.00 1.351 1.3701,500,000.00 Federal Farm Credit Bank .2472 Call 1,500,000.003133EMNB4 01/14/2031 2,7541.38001/14/2021 1,202,085.00 1.361 1.3801,500,000.00 Federal Farm Credit Bank .2525 Call 1,500,000.003133EMRE4 02/18/2031 2,7891.42004/01/2021 1,202,610.00 1.834 1.8591,454,184.49 Federal Farm Credit Bank .2538 Call 1,000,000.003133EMUG5 03/24/2031 2,8231.98005/27/2021 833,780.00 1.887 1.9131,004,634.40 Federal Farm Credit Bank .2789 Call 1,500,000.003133EN5S5 01/10/2033 3,4815.90001/10/2023 1,482,045.00 5.819 5.9001,500,000.00 Federal Farm Credit Bank .2865 Call 1,000,000.003133EPFB6 04/12/2032 3,2085.84004/12/2023 985,800.00 5.760 5.8401,000,000.00 Federal Farm Credit Bank .2880 Call 1,000,000.003133EPFB6 04/12/2032 3,2085.84004/14/2023 985,800.00 5.759 5.8391,000,000.00 Federal Farm Credit Bank .2884 Call 1,000,000.003133EPHA6 04/28/2031 2,8585.80004/28/2023 994,410.00 5.720 5.8001,000,000.00 Federal Farm Credit Bank .2887 Call 1,000,000.003133EPHA6 04/28/2031 2,8585.80004/28/2023 994,410.00 5.720 5.8001,000,000.00 Federal Farm Credit Bank .2888 Call 2,000,000.003133EPHJ7 04/28/2033 3,5896.08004/28/2023 1,981,620.00 5.996 6.0802,000,000.00 Federal Home Loan Bank1886 1,000,000.003130A3VC5 12/08/2023 1602.25001/03/2018 986,280.00 2.359 2.392999,423.48 Federal Home Loan Bank1896 1,000,000.003130A3DL5 09/08/2023 692.37501/09/2018 994,240.00 2.376 2.409999,940.61 Federal Home Loan Bank2347 Call 1,500,000.003130AJMF3 11/28/2028 1,9771.32005/28/2020 1,277,850.00 1.301 1.3201,500,000.00 Federal Home Loan Bank2358 Call 1,000,000.003130AJP78 06/11/2029 2,1721.40006/11/2020 845,130.00 1.380 1.4001,000,000.00 Federal Home Loan Bank2361 Call 1,000,000.003130AJP78 06/11/2029 2,1721.40006/11/2020 845,130.00 1.427 1.447997,358.02 Federal Home Loan Bank2368 Call 900,000.003130AJR76 06/29/2029 2,1901.25006/29/2020 753,048.00 1.232 1.250900,000.00 Federal Home Loan Bank2369 Call 1,500,000.003130AJRG6 06/24/2030 2,5501.36006/24/2020 1,219,125.00 1.341 1.3601,500,000.00 Federal Home Loan Bank2375 Call 1,500,000.003130AJSR1 07/09/2030 2,5651.39007/09/2020 1,221,645.00 1.370 1.3901,500,000.00 Federal Home Loan Bank2377 Call 1,500,000.003130AJSR1 07/09/2030 2,5651.39007/09/2020 1,221,645.00 1.370 1.3901,500,000.00 Federal Home Loan Bank2384 Call 1,500,000.003130AJSR1 07/09/2030 2,5651.39007/09/2020 1,221,645.00 1.382 1.4011,498,841.33 Federal Home Loan Bank2395 Call 1,500,000.003130AJZ36 08/27/2025 7880.60008/27/2020 1,367,775.00 0.611 0.6201,499,353.33 Federal Home Loan Bank2399 Call 1,500,000.003130AJZ36 08/27/2025 7880.60008/27/2020 1,367,775.00 0.611 0.6201,499,353.33 Federal Home Loan Bank2405 Call 1,500,000.003130AK3Z7 09/29/2025 8210.57009/29/2020 1,363,020.00 0.582 0.5901,499,326.67 Federal Home Loan Bank2411 Call 1,180,000.003130AJZ36 08/27/2025 7880.60009/16/2020 1,075,983.00 0.591 0.5991,180,000.00 Federal Home Loan Bank2419 Call 1,500,000.003130AKAZ91 09/29/2025 8210.52009/29/2020 1,361,445.00 0.512 0.5201,500,000.00 Federal Home Loan Bank2445 Call 1,200,000.003130AJQS1 06/25/2030 2,5511.35011/04/2020 959,988.00 1.334 1.3531,199,721.87 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 22  Packet Pg. 267 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 11 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Federal Agency Bonds Federal Home Loan Bank2475 Call 1,500,000.003130AKQN9 01/09/2031 2,7491.40001/28/2021 1,204,350.00 1.380 1.4001,500,000.00 Federal Home Loan Bank2476 Call 1,500,000.003130AKQV1 01/28/2031 2,7681.40001/28/2021 1,202,685.00 1.380 1.4001,500,000.00 Federal Home Loan Bank2485 Call 1,500,000.003130AKVH6 02/10/2031 2,7811.35002/10/2021 1,196,895.00 1.331 1.3501,500,000.00 Federal Home Loan Bank2490 Call 2,000,000.003130AKYB6 02/18/2031 2,7891.40002/18/2021 1,601,040.00 1.380 1.4002,000,000.00 Federal Home Loan Bank2494 Call 1,500,000.003130AL2J2 02/26/2031 2,7971.50002/26/2021 1,209,270.00 1.479 1.5001,500,000.00 Federal Home Loan Bank2500 Call 1,500,000.003130ALF66 02/25/2031 2,7961.62502/25/2021 1,205,745.00 1.602 1.6251,500,000.00 Federal Home Loan Bank2520 Call 1,925,000.003130ALF33 03/16/2026 9890.75003/25/2021 1,712,364.50 0.853 0.8651,919,131.49 Federal Home Loan Bank2607 Call 1,000,000.003130APPJ8 11/04/2031 3,0482.00011/04/2021 824,530.00 1.972 2.0001,000,000.00 Federal Home Loan Bank2613 Call 1,000,000.003130APV77 12/10/2026 1,2581.50012/10/2021 905,160.00 1.479 1.5001,000,000.00 Federal Home Loan Bank2616 Call 1,000,000.003130APW84 12/03/2026 1,2511.50012/03/2021 905,090.00 1.479 1.5001,000,000.00 Federal Home Loan Bank2618 Call 1,000,000.003130APXD2 12/17/2026 1,2651.55012/17/2021 905,890.00 1.528 1.5501,000,000.00 Federal Home Loan Bank2619 Call 1,000,000.003130APWY7 12/07/2026 1,2551.35012/07/2021 900,440.00 1.331 1.3501,000,000.00 Federal Home Loan Bank2620 Call 1,000,000.003130APXT7 12/17/2026 1,2651.60012/17/2021 907,390.00 1.578 1.6001,000,000.00 Federal Home Loan Bank2659 Call 1,000,000.003130AQSM6 02/25/2027 1,3352.05002/25/2022 916,000.00 2.021 2.0501,000,000.00 Federal Home Loan Bank2662 Call 1,000,000.003130AQX65 03/04/2027 1,3422.25003/04/2022 922,920.00 2.219 2.2501,000,000.00 Federal Home Loan Bank2663 Call 1,000,000.003130AQYA5 02/24/2027 1,3342.25002/28/2022 922,120.00 2.219 2.2501,000,000.00 Federal Home Loan Bank2664 Call 1,500,000.003130AQYG2 02/25/2027 1,3352.50002/28/2022 1,394,040.00 2.470 2.5041,500,000.00 Federal Home Loan Bank2665 Call 1,000,000.003130AQZD8 02/25/2027 1,3352.62502/25/2022 932,890.00 2.589 2.6251,000,000.00 Federal Home Loan Bank2703 1,500,000.003130ATKJ5 03/08/2024 2514.37510/14/2022 1,484,595.00 4.400 4.4611,499,159.76 Federal Home Loan Bank2737 1,500,000.003130ATYM3 11/22/2023 1444.87511/22/2022 1,494,810.00 4.838 4.9061,499,823.75 Federal Home Loan Bank2787 1,500,000.003130AUFY5 01/05/2024 1884.75001/05/2023 1,495,575.00 4.790 4.8561,499,210.33 Federal Home Loan Bank2794 Call 1,094,594.593130AUJJ4 01/27/2028 1,6715.55501/30/2023 1,083,966.08 5.479 5.5551,094,594.59 Federal Home Loan Bank2802 Call 1,500,000.003130AULM4 01/26/2033 3,4975.62001/26/2023 1,473,900.00 5.543 5.6201,500,000.00 Federal Home Loan Bank2824 1,000,000.003130AUU28 02/08/2024 2225.00002/08/2023 995,640.00 4.931 5.0001,000,000.00 Federal Home Loan Bank2844 500,000.003130AVCN0 03/13/2024 2565.37503/13/2023 499,535.00 5.311 5.385499,965.00 Federal Home Loan Bank2902 Call 1,000,000.003130AVYF3 05/24/2033 3,6156.00005/24/2023 990,210.00 5.917 6.0001,000,000.00 Fed. Home Loan Mortgage Corp.2345 Call 455,000.003134GVUA4 05/18/2028 1,7831.20005/18/2020 391,677.65 1.183 1.200455,000.00 Fed. Home Loan Mortgage Corp.2370 Call 1,500,000.003134GV3B2 06/28/2030 2,5541.40006/30/2020 1,222,215.00 1.380 1.4001,500,000.00 Fed. Home Loan Mortgage Corp.2373 Call 1,500,000.003134GV3U0 06/29/2029 2,1901.25006/29/2020 1,255,110.00 1.232 1.2501,500,000.00 Fed. Home Loan Mortgage Corp.2379 Call 1,500,000.003134GV4E5 12/29/2028 2,0081.20007/01/2020 1,263,225.00 1.183 1.1991,500,000.00 Fed. Home Loan Mortgage Corp.2380 Call 1,500,000.003134GV5D6 01/08/2029 2,0181.20007/08/2020 1,265,025.00 1.183 1.2001,500,000.00 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 23  Packet Pg. 268 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 12 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Federal Agency Bonds Fed. Home Loan Mortgage Corp.2382 Call 1,500,000.003134GV5A2 07/15/2030 2,5711.37507/15/2020 1,219,815.00 1.356 1.3751,500,000.00 Fed. Home Loan Mortgage Corp.2386 Call 1,500,000.003134GV7L6 07/29/2030 2,5851.35007/29/2020 1,216,395.00 1.331 1.3501,500,000.00 Fed. Home Loan Mortgage Corp.2387 Call 1,500,000.003134GV7L6 07/29/2030 2,5851.35007/29/2020 1,216,395.00 1.331 1.3501,500,000.00 Fed. Home Loan Mortgage Corp.2396 Call 1,000,000.003134GWNC6 08/19/2025 7800.62508/20/2020 913,100.00 0.616 0.6251,000,000.00 Fed. Home Loan Mortgage Corp.2400 Call 1,500,000.003134GWC53 09/15/2025 8070.65009/15/2020 1,367,220.00 0.641 0.6501,500,000.00 Fed. Home Loan Mortgage Corp.2404 Call 1,447,000.003134GWA55 09/09/2025 8010.65009/09/2020 1,319,649.53 0.641 0.6501,447,000.00 Fed. Home Loan Mortgage Corp.2407 Call 1,500,000.003134GWD52 09/02/2025 7940.68009/04/2020 1,369,755.00 0.670 0.6791,500,000.00 Fed. Home Loan Mortgage Corp.2409 Call 1,500,000.003134GWP75 09/23/2025 8150.62509/23/2020 1,365,465.00 0.616 0.6251,500,000.00 Fed. Home Loan Mortgage Corp.2410 Call 1,000,000.003134GWP75 09/23/2025 8150.62509/23/2020 910,310.00 0.616 0.6251,000,000.00 Fed. Home Loan Mortgage Corp.2418 Call 1,500,000.003134GWVV5 10/15/2025 8370.50010/15/2020 1,367,790.00 0.493 0.5001,500,000.00 Fed. Home Loan Mortgage Corp.2421 Call 2,000,000.003134GWW93 09/30/2025 8220.55009/30/2020 1,816,360.00 0.542 0.5502,000,000.00 Fed. Home Loan Mortgage Corp.2422 Call 1,500,000.003134GWW93 09/30/2025 8220.55009/30/2020 1,362,270.00 0.542 0.5501,500,000.00 Fed. Home Loan Mortgage Corp.2424 Call 1,500,000.003134GWXK7 09/30/2025 8220.55009/30/2020 1,362,270.00 0.542 0.5501,500,000.00 Fed. Home Loan Mortgage Corp.2426 Call 1,500,000.003134GWXX9 10/15/2025 8370.55010/15/2020 1,360,830.00 0.542 0.5501,500,000.00 Fed. Home Loan Mortgage Corp.2428 Call 1,500,000.003134GWY26 10/08/2025 8300.57010/08/2020 1,362,360.00 0.562 0.5701,500,000.00 Fed. Home Loan Mortgage Corp.2430 Call 1,500,000.003134GWYZ3 10/28/2025 8500.53010/28/2020 1,358,565.00 0.522 0.5301,500,000.00 Fed. Home Loan Mortgage Corp.2431 Call 1,500,000.003134GWZ33 10/22/2030 2,6701.25010/22/2020 1,201,125.00 1.232 1.2501,500,000.00 Fed. Home Loan Mortgage Corp.2432 Call 1,500,000.003134GWZL3 10/29/2025 8510.57010/29/2020 1,359,735.00 0.562 0.5701,500,000.00 Fed. Home Loan Mortgage Corp.2433 Call 2,000,000.003134GW3T1 10/28/2030 2,6761.40010/28/2020 1,599,480.00 1.380 1.4002,000,000.00 Fed. Home Loan Mortgage Corp.2434 Call 1,500,000.003134GW3H7 10/29/2025 8510.61010/29/2020 1,355,970.00 0.601 0.6101,500,000.00 Fed. Home Loan Mortgage Corp.2436 Call 2,000,000.003134GWZZ2 10/28/2030 2,6761.30010/28/2020 1,606,720.00 1.282 1.3002,000,000.00 Fed. Home Loan Mortgage Corp.2437 Call 750,000.003134GW3Z7 10/28/2025 8500.60010/28/2020 680,415.00 0.591 0.600750,000.00 Fed. Home Loan Mortgage Corp.2438 Call 1,500,000.003134GW3X2 10/27/2025 8490.62510/27/2020 1,361,775.00 0.616 0.6251,500,000.00 Fed. Home Loan Mortgage Corp.2440 Call 1,500,000.003134GW6N1 11/05/2030 2,6841.40011/05/2020 1,211,325.00 1.380 1.4001,500,000.00 Fed. Home Loan Mortgage Corp.2444 Call 1,500,000.003134GW6N1 11/05/2030 2,6841.40011/05/2020 1,211,325.00 1.380 1.4001,500,000.00 Federal National Mortgage Asso1715 500,000.0031364CCC0 04/30/2026 1,0347.12511/10/2016 532,670.00 2.367 2.400559,496.48 Federal National Mortgage Asso2392 Call 1,000,000.003136G4R62 08/28/2025 7890.62508/28/2020 912,270.00 0.616 0.6251,000,000.00 Federal National Mortgage Asso2393 Call 1,000,000.003136G4S87 08/27/2025 7880.65008/27/2020 910,520.00 0.641 0.6501,000,000.00 Federal National Mortgage Asso2394 Call 1,500,000.003136G4Q97 08/27/2025 7880.65008/27/2020 1,362,540.00 0.641 0.6501,500,000.00 Federal National Mortgage Asso2397 Call 1,500,000.003136G4V59 08/27/2025 7880.62508/27/2020 1,368,540.00 0.616 0.6251,500,000.00 Federal National Mortgage Asso2412 Call 1,500,000.003136G44G5 09/22/2025 8140.51509/22/2020 1,362,120.00 0.507 0.5151,500,000.00 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 24  Packet Pg. 269 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 13 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Federal Agency Bonds Federal National Mortgage Asso2413 Call 1,500,000.003136G43L5 09/30/2025 8220.55009/30/2020 1,362,270.00 0.542 0.5501,500,000.00 Federal National Mortgage Asso2415 Call 1,500,000.003136G44L4 09/25/2025 8170.60009/25/2020 1,364,445.00 0.591 0.6001,500,000.00 Federal National Mortgage Asso2460 2,000,000.003135G05Q2 08/05/2030 2,5920.87512/07/2020 1,607,680.00 1.139 1.1551,962,505.11 Federal National Mortgage Asso2463 Call 1,500,000.003135GAAS0 12/23/2030 2,7321.40012/23/2020 1,205,895.00 1.380 1.4001,500,000.00 Federal National Mortgage Asso2467 Call 1,000,000.003135G06Q1 12/30/2025 9130.64012/30/2020 902,890.00 0.597 0.6051,000,844.06 Federal National Mortgage Asso2808 1,500,000.003135G05G4 07/10/2023 90.25001/20/2023 1,498,650.00 4.688 4.7531,498,348.24 Tennessee Valley Authority1508 1,000,000.00880591CJ9 11/01/2025 8546.75011/20/2015 1,050,380.00 2.807 2.8461,078,832.39 Tennessee Valley Authority1519 750,000.00880591ER9 09/15/2024 4422.87501/15/2016 727,342.50 2.564 2.600752,210.69 Tennessee Valley Authority1589 775,000.00880591CJ9 11/01/2025 8546.75004/18/2016 814,044.50 2.337 2.370845,517.73 Tennessee Valley Authority1714 1,250,000.00880591CJ9 11/01/2025 8546.75011/10/2016 1,312,975.00 2.317 2.3501,365,093.78 Subtotal and Average 207,193,968.43 206,630,594.59 183,102,146.08 1.671 1.694 1,677 Treasury Securities (Notes) U.S. Treasury2505 TB 1,500,000.0091282CBC4 12/31/2025 9140.37502/26/2021 1,352,055.00 0.731 0.7421,486,494.60 U.S. Treasury2516 TB 1,500,000.0091282CBQ3 02/28/2026 9730.50003/09/2021 1,347,420.00 0.819 0.8311,487,059.69 U.S. Treasury2587 TB 1,500,000.0091282CCP4 07/31/2026 1,1260.62509/24/2021 1,336,350.00 0.888 0.9011,487,533.25 U.S. Treasury2701 TB 1,000,000.0091282CFN6 09/30/2024 4574.25010/07/2022 986,880.00 4.142 4.1991,000,591.76 U.S. Treasury2740 TB 1,500,000.0091282CER8 05/31/2024 3352.50011/23/2022 1,460,925.00 4.636 4.7001,471,104.84 Subtotal and Average 6,932,784.14 7,000,000.00 6,483,630.00 2.105 2.134 783 Treasury Discounts -Amortizing U.S. Treasury2874 TB 1,000,000.00912797GF8 08/08/2023 384.84004/11/2023 994,870.00 4.987 5.056994,891.11 Subtotal and Average 994,891.11 1,000,000.00 994,870.00 4.987 5.056 38 Municipal Bonds County of Alameda2173 MUN 290,000.00010878AS5 08/01/2026 1,1274.00012/05/2019 282,906.60 2.139 2.168305,167.99 County of Alameda2691 MUN 1,500,000.00010878BK1 08/01/2031 2,9533.69909/21/2022 1,408,665.00 4.281 4.3401,435,989.12 Alameda County Joint Pws Auth.2005 MUN 505,000.00010831DS1 06/01/2025 7013.36512/24/2018 487,067.45 3.175 3.220506,255.74 Alameda County Joint Pws Auth.2566 MUN 110,000.00010831DT9 06/01/2026 1,0663.39508/13/2021 105,254.60 0.925 0.938117,688.46 State of Alabama2835 MUN 1,000,000.00010411CT1 11/01/2026 1,2193.45002/15/2023 957,880.00 4.142 4.200977,032.93 Antelope Valley Community Coll2069 MUN 500,000.0003667PFN7 08/01/2024 3973.02608/16/2019 487,600.00 1.876 1.902505,781.18 Antelope Valley Community Coll2694 MUN 1,080,000.0003667PHJ4 08/01/2029 2,2231.66109/23/2022 898,214.40 4.389 4.450923,530.71 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 25  Packet Pg. 270 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 14 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Municipal Bonds Antelope Valley Community Coll2705 MUN 300,000.0003667PGA4 08/01/2031 2,9532.33810/17/2022 248,337.00 5.128 5.200244,844.28 Antelope Valley Community Coll2727 MUN 335,000.0003667PFZ0 08/01/2030 2,5882.21811/10/2022 281,172.20 5.640 5.719271,022.96 Antelope Valley Community Coll2784 MUN 675,000.0003667PHL9 08/01/2031 2,9531.86101/05/2023 537,549.75 4.911 4.980537,833.48 Bay Area Toll Authority2558 MUN 1,750,000.00072024XC1 04/01/2026 1,0051.07907/26/2021 1,571,622.50 0.739 0.7501,765,525.67 Berkeley Unified School Dist.2817 MUN 250,000.00084154G49 08/01/2031 2,9531.85601/26/2023 202,665.00 4.524 4.586204,735.97 Beverly Hills Public Fing Auth2612 MUN 350,000.00088006KA8 06/01/2026 1,0661.14711/15/2021 313,964.00 1.183 1.200349,474.36 Beverly Hills Public Fing Auth2680 MUN 490,000.00088006KB6 06/01/2027 1,4311.32704/01/2022 430,469.90 2.810 2.850462,995.47 Beverly Hills Unified Sch Dist2682 MUN 920,000.00088023PL4 08/01/2026 1,1272.70004/13/2022 862,509.20 2.644 2.681920,514.56 Burlingame School District1548 MUN 355,000.00121457EQ4 08/01/2025 7626.23802/24/2016 358,635.20 3.557 3.606371,393.88 City of Buena Park2734 MUN 685,000.00119174AJ9 07/01/2030 2,5571.88211/18/2022 558,651.75 5.076 5.147556,809.35 Burbank Unified School Distri.2570 MUN 1,000,000.0012082SDN1 08/01/2026 1,1271.36708/30/2021 901,790.00 0.947 0.9601,012,221.91 Cabrillo Community College Dis2119 MUN 2,000,000.00127109QD1 08/01/2027 1,4922.38510/08/2019 1,819,540.00 2.342 2.3752,000,000.00 Carlsbad Unified School Dist .1857 MUN 305,000.00142665DJ4 08/01/2026 1,1275.23409/27/2017 307,726.70 2.850 2.890324,324.14 CA Infrastructure -Econ Dev Bk2666 MUN 210,000.0013034AL73 10/01/2026 1,1881.03502/16/2022 186,614.40 2.224 2.254202,134.65 CA Infrastructure -Econ Dev Bk2893 MUN 500,000.0013034AL99 10/01/2028 1,9191.46605/08/2023 427,960.00 3.728 3.780445,508.08 CA ST Dept of WTR Resources2633 MUN 180,000.0013067WRC8 12/01/2025 8840.79012/13/2021 162,729.00 1.301 1.320177,760.66 CA ST Dept of WTR Resources2645 MUN 300,000.0013067WRD6 12/01/2026 1,2490.92012/23/2021 263,319.00 1.430 1.450294,774.23 Chabot-Las Positas CCD2564 MUN 285,000.0015722TJR3 08/01/2026 1,1271.08008/16/2021 253,801.05 0.897 0.910286,456.81 Chabot-Las Positas CCD2589 MUN 125,000.0015722TJQ5 08/01/2025 7620.88009/29/2021 114,312.50 0.897 0.910124,922.67 Chabot-Las Positas CCD2764 MUN 770,000.0015722TJV4 08/01/2030 2,5881.79012/14/2022 634,549.30 5.069 5.140620,403.74 Chabot-Las Positas CCD2830 MUN 205,000.0015722TJS1 08/01/2027 1,4921.28702/13/2023 178,622.65 4.296 4.356181,879.63 Chabot-Las Positas CCD2842 MUN 1,000,000.0015722TJQ5 08/01/2025 7620.88003/07/2023 914,500.00 4.783 4.850922,795.14 Chaffey Community Clg District2698 MUN 300,000.00157432KL8 06/01/2030 2,5272.32910/06/2022 258,510.00 4.931 5.000254,404.53 Chaffey Community Clg District2712 MUN 500,000.00157432KK0 06/01/2029 2,1622.22910/21/2022 436,960.00 5.216 5.289424,425.27 City of Chula Vista2653 MUN 1,000,000.0017131RAU0 06/01/2026 1,0660.84001/10/2022 878,680.00 1.676 1.700975,925.05 Calleguas Municipal Water Dist2544 MUN 550,000.0013124MCE3 07/01/2029 2,1921.86507/01/2021 468,149.00 1.425 1.445563,043.25 Calleguas Municipal Water Dist2646 MUN 600,000.0013124MCB9 07/01/2026 1,0961.09712/27/2021 536,034.00 1.233 1.250597,326.60 Calleguas Municipal Water Dist2791 MUN 170,000.0013124MCB9 07/01/2026 1,0961.09701/09/2023 151,876.30 4.625 4.690153,270.70 Campbell Union High Sch Dist2753 MUN 500,000.00134159A77 08/01/2029 2,2231.47212/07/2022 416,795.00 4.714 4.780414,659.52 Corona-Norco Unified School Di2704 MUN 700,000.00219766QU9 09/01/2030 2,6192.11410/14/2022 576,072.00 5.178 5.250572,491.43 City of Corona2601 MUN 500,000.0021969AAJ1 05/01/2030 2,4962.24210/14/2021 426,400.00 2.052 2.081505,012.74 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 26  Packet Pg. 271 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 15 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Municipal Bonds Contra Costa Community College2103 MUN 400,000.00212204JJ1 08/01/2028 1,8582.21309/12/2019 354,908.00 2.071 2.100402,082.28 Contra Costa Community College2120 MUN 990,000.00212204JK8 08/01/2029 2,2232.26309/20/2019 861,468.30 2.505 2.539975,334.34 Contra Costa Community College2244 MUN 1,500,000.00212204JK8 08/01/2029 2,2232.26302/07/2020 1,305,255.00 2.100 2.1301,510,930.76 Contra Costa Community College2291 MUN 320,000.00212204JF9 08/01/2025 7621.91803/09/2020 299,078.40 1.128 1.143324,991.56 Contra Costa Community College2555 MUN 1,000,000.00212204LM1 08/01/2026 1,1271.30008/02/2021 896,720.00 0.764 0.7751,015,844.80 Desert Community Clg Dist2611 MUN 200,000.00250375JX1 08/01/2027 1,4921.16911/12/2021 173,066.00 1.479 1.500197,416.97 Desert Community Clg Dist2738 MUN 200,000.00250375LA8 08/01/2027 1,4923.00011/23/2022 186,448.00 4.965 5.034185,357.48 Desert Sands Unif Sch District2635 MUN 880,000.00250433UA5 08/01/2026 1,1271.98212/16/2021 802,498.40 1.390 1.410894,965.87 City of El Segundo2696 MUN 935,000.00284035AK8 07/01/2031 2,9222.26709/29/2022 760,201.75 5.118 5.190761,035.89 Federal Farm Credit Bank .2829 500,000.003133EPAF2 02/08/2024 2224.75002/10/2023 497,530.00 4.833 4.900499,560.54 Federal Home Loan Bank2833 1,180,000.00313383YJ4 09/08/2023 693.37502/14/2023 1,175,480.60 4.932 5.0011,176,512.06 Fremon Union High School Distr1646 MUN 510,000.00357172VA0 02/01/2026 9466.08006/28/2016 519,108.60 2.994 3.035545,026.50 Fremon Union High School Distr2595 MUN 235,000.00357172C52 08/01/2031 2,9532.02010/01/2021 190,293.60 1.825 1.851237,915.06 Foothill-De Anza Comm Clg Dist2699 MUN 1,230,000.00345102PF8 08/01/2024 3970.57510/06/2022 1,167,183.90 4.241 4.3001,182,733.07 Foothill-De Anza Comm Clg Dist2818 MUN 540,000.00345102PG6 08/01/2025 7620.90601/27/2023 496,087.20 4.172 4.230504,871.63 Fullerton School District1916 MUN 995,000.00359819DN6 08/01/2026 1,1273.16002/14/2018 944,364.45 3.028 3.070997,410.43 Fullerton School District1917 MUN 750,000.00359819DM8 08/01/2025 7623.04002/14/2018 717,127.50 2.959 3.000750,552.66 Fullerton School District2085 MUN 365,000.00359819DN6 08/01/2026 1,1273.16008/29/2019 346,425.15 1.913 1.940377,788.56 State of Georgia1666 MUN 1,825,000.003733844V5 02/01/2025 5812.37507/29/2016 1,742,637.75 1.972 1.9991,834,916.69 State of Georgia1775 MUN 250,000.00373384RX6 10/01/2025 8234.00004/10/2017 243,430.00 2.739 2.777256,091.59 State of Georgia1919 MUN 1,095,000.00373384RY4 10/01/2026 1,1884.31001/26/2018 1,073,811.75 2.979 3.0201,135,142.00 State of Georgia1945 MUN 200,000.00373384RY4 10/01/2026 1,1884.31003/19/2018 196,130.00 3.204 3.248205,976.58 State of Georgia1962 MUN 390,000.00373384SP2 10/01/2023 923.74010/25/2018 388,151.40 3.093 3.136390,541.32 State of Georgia1967 MUN 350,000.00373385BU6 02/01/2027 1,3112.72010/31/2018 326,158.00 3.412 3.460341,980.93 State of Georgia2086 MUN 1,500,000.00373384RV0 10/01/2023 923.72008/29/2019 1,492,830.00 1.749 1.7741,507,007.71 State of Georgia2229 MUN 425,000.00373384RY4 10/01/2026 1,1884.31001/31/2020 416,776.25 1.837 1.863456,662.52 State of Georgia2332 MUN 1,000,000.00373384RW8 10/01/2024 4583.82003/23/2020 978,860.00 1.889 1.9151,022,750.38 City of Glendora2109 MUN 1,345,000.00378612AL9 06/01/2028 1,7972.26509/16/2019 1,195,126.65 2.318 2.3501,339,927.36 City of Glendora2137 MUN 400,000.00378612AL9 06/01/2028 1,7972.26510/02/2019 355,428.00 2.194 2.225400,708.23 City of Glendora2590 MUN 1,365,000.00378612AJ4 06/01/2026 1,0662.10809/29/2021 1,255,704.45 1.075 1.0901,404,401.59 Glendale Unified School Dist.2697 MUN 400,000.00378460ZC6 09/01/2031 2,9841.84209/30/2022 323,224.00 4.941 5.010317,354.05 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 27  Packet Pg. 272 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 16 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Municipal Bonds Glendale Unified School Dist.2739 MUN 535,000.00378460A74 09/01/2027 1,5231.11311/25/2022 462,443.30 4.686 4.751463,141.78 Grossmont-Cuyamaca Cmnty Clg D2721 MUN 450,000.00399267HH9 08/01/2027 1,4921.48211/02/2022 396,382.50 5.227 5.300388,672.87 State of Hawaii1685 MUN 1,045,000.00419792DA1 10/01/2026 1,1883.15010/19/2016 994,035.35 2.431 2.4651,065,503.79 State of Hawaii1961 MUN 250,000.00419791YS1 02/01/2025 5815.23010/25/2018 249,690.00 3.363 3.410256,433.34 State of Hawaii1995 MUN 800,000.00419791YT9 02/01/2026 9465.33012/06/2018 806,640.00 3.304 3.350836,104.95 State of Hawaii2820 MUN 700,000.00419792F92 08/01/2025 7621.03301/30/2023 644,028.00 4.172 4.230656,193.67 City of Huntington Beach2560 MUN 1,000,000.00446201AE5 06/15/2026 1,0801.34408/12/2021 892,340.00 0.909 0.9211,012,166.10 City of Huntington Beach2562 MUN 1,000,000.00446201AE5 06/15/2026 1,0801.34408/13/2021 892,340.00 0.927 0.9391,011,641.70 City of Huntington Beach2790 MUN 805,000.00446216HN6 05/01/2029 2,1311.73101/09/2023 679,403.90 4.931 5.000674,707.99 City of Huntington Beach2840 MUN 175,000.00446201AE5 06/15/2026 1,0801.34403/03/2023 156,159.50 5.340 5.414155,942.07 Liberty Union High Sch Distr2768 MUN 530,000.00530319SP8 08/01/2028 1,8581.48412/15/2022 453,446.80 4.614 4.678455,079.29 City of La Habra2660 MUN 500,000.00503433AK0 08/01/2031 2,9532.67302/07/2022 421,940.00 2.638 2.675499,914.76 Los Altos Elementary Sch Distr2681 MUN 500,000.00544290JH3 10/01/2024 4581.00003/24/2022 472,905.00 2.522 2.557490,615.49 City of Los Angeles1748 MUN 1,000,000.00544351KS7 09/01/2023 622.64002/14/2017 995,080.00 2.784 2.8231,000,045.31 City of Los Angeles1969 MUN 295,000.00544351NP0 09/01/2026 1,1583.30011/02/2018 280,751.50 3.530 3.579292,732.15 City of Los Angeles2008 MUN 1,000,000.00544351MS5 09/01/2026 1,1583.50001/07/2019 957,470.00 3.077 3.1191,010,617.65 City of Los Angeles2200 MUN 840,000.00544351NQ8 09/01/2027 1,5233.40001/06/2020 795,614.40 2.360 2.393872,014.52 City of Los Angeles2213 MUN 985,000.00544351LQ0 09/01/2029 2,2543.05001/22/2020 895,571.85 2.413 2.4461,017,474.93 City of Los Angeles2283 MUN 1,000,000.00544351KV0 09/01/2026 1,1583.15003/05/2020 947,370.00 1.519 1.5411,048,308.48 City of Los Angeles2692 MUN 1,000,000.00544351QX0 09/01/2032 3,3504.40009/28/2022 971,970.00 4.346 4.406999,538.20 City of Los Angeles2783 MUN 300,000.00544351MR7 09/01/2025 7933.45012/23/2022 288,456.00 4.724 4.790291,904.28 City of Los Angeles2800 MUN 310,000.00544351KT5 09/01/2024 4282.84001/17/2023 300,151.30 4.290 4.350304,774.16 Los Angeles Community College2487 MUN 1,000,000.0054438CYN6 08/01/2030 2,5881.80601/28/2021 835,190.00 1.432 1.4521,023,353.12 Los Angeles Community College2592 MUN 250,000.0054438CYL0 08/01/2026 1,1271.17409/30/2021 221,980.00 1.064 1.078250,712.48 Los Angeles Community College2614 MUN 1,500,000.0054438CYL0 08/01/2026 1,1271.17411/15/2021 1,331,880.00 1.233 1.2501,496,583.61 Los Angeles Community College2642 MUN 275,000.0054438CYL0 08/01/2026 1,1271.17412/21/2021 244,178.00 1.282 1.300273,964.72 Los Angeles Community College2871 MUN 1,000,000.0054438CMS8 08/01/2029 2,2237.53004/10/2023 1,115,550.00 4.615 4.6801,148,536.20 Los Angeles Cnty Met Tran Auth2641 MUN 1,000,000.005447122K7 06/01/2025 7015.13012/21/2021 997,840.00 1.085 1.1001,075,694.63 Los Angeles Dept. of WTR & PWR1949 MUN 1,500,000.00544495VX9 07/01/2027 1,4615.51603/29/2018 1,532,610.00 3.254 3.3001,613,730.61 Los Angeles Dept. of WTR & PWR1965 MUN 425,000.00544495VX9 07/01/2027 1,4615.51610/29/2018 434,239.50 3.600 3.650451,971.52 State of Massachusetts2227 MUN 250,000.0057582PUT5 05/01/2029 2,1314.91001/30/2020 248,965.00 2.331 2.363283,181.70 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 28  Packet Pg. 273 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 17 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Municipal Bonds State of Massachusetts2543 MUN 1,000,000.0057582PUT5 05/01/2029 2,1314.91007/01/2021 995,860.00 1.484 1.5051,186,996.81 State of Massachusetts2684 MUN 1,000,000.0057582PUS7 05/01/2027 1,4004.76004/05/2022 991,310.00 2.968 3.0101,061,759.91 State of Maryland2184 MUN 500,000.005741926N5 08/01/2025 7624.35012/16/2019 493,840.00 2.089 2.118521,796.30 State of Maryland2581 MUN 245,000.005741926N5 08/01/2025 7624.35009/23/2021 241,981.60 0.690 0.700263,347.20 State of Michigan2002 MUN 825,000.005946108C4 05/15/2026 1,0493.85012/21/2018 796,290.00 3.452 3.500832,240.04 Milpitas Unified School Distr2746 MUN 630,000.00601670ML3 08/01/2028 1,8581.45112/02/2022 539,361.90 4.802 4.869535,236.61 City of Manhattan Beach2647 MUN 650,000.00562784AM0 01/01/2032 3,1062.34101/05/2022 537,413.50 2.129 2.159658,130.78 Menlo Park City School Dist.2104 MUN 1,000,000.00586840ND8 07/01/2027 1,4612.21410/08/2019 911,240.00 2.183 2.2141,000,000.00 Mtn. View-Whisman School Dist.2708 MUN 1,135,000.0062451FJE1 09/01/2026 1,1581.89310/19/2022 1,037,809.95 4.487 4.5501,048,303.12 Marin Community College Dist.1858 MUN 500,000.0056781RGU5 08/01/2027 1,4923.27209/28/2017 472,860.00 2.791 2.830507,822.99 Marin Community College Dist.1973 MUN 120,000.0056781RGT8 08/01/2026 1,1273.17211/05/2018 114,097.20 3.452 3.500118,942.91 Marin Community College Dist.2084 MUN 250,000.0056781RJL2 08/01/2027 1,4923.33008/29/2019 236,962.50 1.874 1.900263,491.32 Marin Community College Dist.2287 MUN 310,000.0056781RJJ7 08/01/2025 7625.00003/06/2020 308,546.10 1.193 1.210333,622.96 Marin Community College Dist.2495 MUN 1,000,000.0056781RKH9 08/01/2030 2,5881.45102/25/2021 806,570.00 1.431 1.4511,000,000.00 Marin Community College Dist.2499 MUN 710,000.0056781RKH9 08/01/2030 2,5881.45102/25/2021 572,664.70 1.470 1.490708,134.05 Marin Community College Dist.2568 MUN 1,000,000.0056781RKU0 08/01/2026 1,1270.89309/14/2021 886,570.00 0.880 0.8931,000,000.00 Marin Community College Dist.2588 MUN 285,000.0056781RKD8 08/01/2026 1,1270.67909/29/2021 250,953.90 1.025 1.040281,912.77 Mt. San Antonio Community Coll1489 MUN 1,335,000.00623040GX4 08/01/2023 314.10310/26/2015 1,333,317.90 2.490 2.5251,336,584.66 Mt. San Antonio Community Coll2208 MUN 230,000.00623040KQ4 08/01/2029 2,2232.56902/04/2020 204,150.30 2.533 2.569230,000.00 Mt. San Antonio Community Coll2661 MUN 785,000.00623040KX9 08/01/2030 2,5882.64902/07/2022 687,016.30 2.173 2.203807,495.11 State of Mississippi1968 MUN 1,500,000.00605581LM7 11/01/2026 1,2193.75111/07/2018 1,454,100.00 3.377 3.4241,514,148.23 State of Mississippi1972 MUN 500,000.00605581LM7 11/01/2026 1,2193.75111/07/2018 484,700.00 3.401 3.449504,350.73 State of Mississippi2087 MUN 750,000.00605581HL4 12/01/2024 5192.98708/30/2019 724,387.50 1.745 1.770762,292.19 State of Mississippi2090 MUN 500,000.00605581HL4 12/01/2024 5192.98709/04/2019 482,925.00 1.783 1.807507,932.43 State of Mississippi2096 MUN 150,000.006055805W5 11/01/2025 8544.68109/09/2019 148,806.00 1.888 1.914159,117.91 State of Mississippi2189 MUN 250,000.006055805V7 11/01/2024 4894.51112/19/2019 247,120.00 2.079 2.108257,573.29 State of Mississippi2329 MUN 1,000,000.00605581LJ4 11/01/2023 1233.40803/20/2020 993,190.00 1.626 1.6491,005,717.96 State of Mississippi2626 MUN 1,000,000.00605581QR1 10/01/2031 3,0142.11712/09/2021 826,830.00 1.992 2.0201,007,214.78 State of Mississippi2629 MUN 250,000.00605581LL9 11/01/2025 8543.64612/06/2021 242,410.00 1.080 1.095264,526.62 State of Mississippi2713 MUN 1,000,000.00605581FF9 10/01/2032 3,3803.72910/21/2022 926,450.00 4.961 5.030910,964.36 City of Napa Solid Waste2055 MUN 595,000.00630337AL7 08/01/2024 3972.20008/08/2019 573,466.95 1.968 1.996596,245.02 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 29  Packet Pg. 274 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 18 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Municipal Bonds New York St Envrnmntl Facs2007 MUN 450,000.0064985HWS2 07/15/2024 3802.12001/04/2019 433,750.50 2.860 2.900446,652.60 New York State Urban Dev Corp.2097 MUN 700,000.006500357D4 03/15/2026 9883.07009/09/2019 664,314.00 2.071 2.100717,082.78 New York State Urban Dev Corp.2683 MUN 1,000,000.00650036AV8 03/15/2027 1,3531.49603/28/2022 885,540.00 2.777 2.816954,635.04 New York State Envrnmntl Corp2146 MUN 1,500,000.00649791PQ7 02/15/2025 5952.12010/31/2019 1,425,090.00 2.063 2.0911,500,675.97 New York State Envrnmntl Corp2224 MUN 580,000.00649791PS3 02/15/2027 1,3252.36001/30/2020 533,576.80 1.933 1.960587,810.83 New York State Envrnmntl Corp2575 MUN 1,500,000.00649791PR5 02/15/2026 9602.26009/13/2021 1,398,585.00 0.794 0.8051,556,106.33 New York State Envrnmntl Corp2677 MUN 1,000,000.00649791PS3 02/15/2027 1,3252.36003/16/2022 919,960.00 2.325 2.3581,000,058.97 New York State Envrnmntl Corp2678 MUN 1,000,000.00649791PS3 02/15/2027 1,3252.36003/21/2022 919,960.00 2.367 2.400998,625.03 City of Oakland2293 MUN 1,500,000.00672240WY0 01/15/2030 2,3902.11003/09/2020 1,283,925.00 1.436 1.4561,559,467.38 City of Oakland2307 MUN 1,500,000.00672240WY0 01/15/2030 2,3902.11003/13/2020 1,283,925.00 1.638 1.6611,540,463.94 City of Oakland2313 MUN 1,080,000.00672240WY0 01/15/2030 2,3902.11003/16/2020 924,426.00 2.247 2.2791,069,289.07 City of Oakland2316 MUN 1,500,000.00672240WX2 01/15/2029 2,0252.07003/16/2020 1,310,280.00 2.151 2.1811,491,532.24 City of Oakland Pension2630 MUN 450,000.00672319CF5 12/15/2025 8984.67612/06/2021 444,303.00 1.562 1.584482,966.61 Ohlone Community College Distr2165 MUN 600,000.00677765GY9 08/01/2027 1,4922.23711/22/2019 545,316.00 2.271 2.303598,515.67 Ohlone Community College Distr2175 MUN 280,000.00677765GY9 08/01/2027 1,4922.23712/06/2019 254,480.80 2.327 2.360278,718.14 Ohlone Community College Distr2179 MUN 970,000.00677765HA0 08/01/2029 2,2232.33712/11/2019 850,166.20 2.382 2.415965,898.33 Ohlone Community College Distr2341 MUN 1,185,000.00677765GZ6 08/01/2028 1,8582.28705/08/2020 1,058,797.50 1.849 1.8751,207,871.14 State of Ohio1832 MUN 900,000.006775207G7 04/01/2024 2754.97106/30/2017 895,860.00 2.416 2.450915,591.58 State of Ohio2308 MUN 500,000.00677521CT1 09/01/2026 1,1585.26203/13/2020 505,810.00 1.710 1.734552,612.37 City of Ontario (Pub Fin Auth)2847 MUN 600,000.00683050BW7 08/01/2026 1,1271.44003/17/2023 540,402.00 4.339 4.400549,611.12 Orange Cnty Water District2578 MUN 315,000.0068442CCY0 08/15/2025 7762.09509/16/2021 295,756.65 0.690 0.700324,182.31 Orchard School District1910 MUN 200,000.00685585FD8 08/01/2027 1,4923.12501/25/2018 193,374.00 3.208 3.253199,126.70 State of Oregon1974 MUN 500,000.0068607LXQ5 06/01/2027 1,4315.89211/06/2018 509,955.00 3.516 3.565533,329.88 State of Oregon2015 MUN 445,000.0068607LXQ5 06/01/2027 1,4315.89201/16/2019 453,859.95 3.537 3.587479,425.47 State of Oregon2223 MUN 570,000.0068609TDT2 05/01/2024 3053.22701/30/2020 559,352.40 1.641 1.664577,134.87 State of Oregon2230 MUN 495,000.0068607LXQ5 06/01/2027 1,4315.89201/31/2020 504,855.45 2.583 2.619552,369.37 State of Oregon2266 MUN 1,000,000.0068607LXQ5 06/01/2027 1,4315.89202/24/2020 1,019,910.00 2.482 2.5171,120,078.98 State of Oregon2310 MUN 350,000.0068609BXT9 05/01/2027 1,4003.08003/13/2020 330,235.50 1.302 1.320372,451.59 State of Oregon2378 MUN 355,000.0068609TVS4 06/01/2030 2,5271.67207/02/2020 293,776.70 1.433 1.452359,993.12 State of Oregon2542 MUN 870,000.0068608KA24 08/01/2030 2,5885.33207/01/2021 906,531.30 1.943 1.9701,058,784.85 State of Oregon2549 MUN 1,225,000.0068609TU30 08/01/2028 1,8581.48407/08/2021 1,047,558.75 1.134 1.1501,244,913.93 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 30  Packet Pg. 275 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 19 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Municipal Bonds State of Oregon2584 MUN 265,000.0068609TT81 08/01/2025 7620.80309/24/2021 241,899.95 0.690 0.700265,558.85 State of Oregon2624 MUN 250,000.0068609TZT8 08/01/2026 1,1270.98411/19/2021 221,902.50 1.292 1.310247,569.41 State of Oregon2627 MUN 900,000.0068609T3M8 11/01/2031 3,0452.03711/26/2021 740,664.00 2.020 2.048899,184.34 State of Oregon2679 MUN 1,000,000.0068607LXQ5 06/01/2027 1,4315.89204/01/2022 1,019,910.00 3.259 3.3041,092,430.81 Oxnard Union High School Distr2859 MUN 500,000.00692039QX1 08/01/2027 1,4921.51203/23/2023 438,085.00 4.458 4.520444,804.69 City of Pacifica2138 MUN 1,015,000.0069511AAS3 06/01/2025 7012.56310/23/2019 959,144.55 2.469 2.5031,016,058.51 City of Pacifica2139 MUN 580,000.0069511AAT1 06/01/2026 1,0662.66310/23/2019 539,179.60 2.611 2.647580,230.49 Pasadena CA Public Finance Aut1985 MUN 665,000.00702274CP4 12/01/2023 1533.43812/06/2018 659,440.60 3.205 3.250665,476.80 Pasadena CA Public Finance Aut2573 MUN 120,000.0070227RBM1 05/01/2026 1,0351.98409/09/2021 110,176.80 0.903 0.915123,549.75 Pasadena CA Public Finance Aut2615 MUN 550,000.00702274CS8 12/01/2026 1,2493.50012/01/2021 524,463.50 1.380 1.400587,981.72 Palo Alto Unified School Dist.2838 MUN 1,500,000.00697379TV7 07/01/2027 1,4615.86202/17/2023 1,546,500.00 4.698 4.7641,558,748.16 Palo Alto Unified School Dist.2839 MUN 1,500,000.00697379TV7 07/01/2027 1,4615.86202/21/2023 1,546,500.00 4.683 4.7481,559,613.25 Palo Alto Unified School Dist.2841 MUN 1,480,000.00697379TV7 07/01/2027 1,4615.86203/06/2023 1,525,880.00 4.941 5.0101,524,734.64 Polomar Community Clge Distri2582 MUN 1,000,000.00697511FU2 08/01/2026 1,1271.03110/13/2021 890,200.00 1.016 1.0311,000,000.00 Polomar Community Clge Distri2676 MUN 335,000.00697511FD0 08/01/2026 1,1271.19903/15/2022 299,804.90 2.288 2.320324,047.41 Rancho Water Dist. Fin. Auth.2889 MUN 600,000.00752111HE7 08/01/2030 2,5885.12505/03/2023 618,648.00 4.284 4.344628,159.51 Redondo Beach Unified School D2388 MUN 750,000.00757710UE6 08/01/2030 2,5881.66008/06/2020 605,550.00 1.439 1.459759,916.27 Redondo Beach Unified School D2763 MUN 715,000.00757710UE6 08/01/2030 2,5881.66012/14/2022 577,291.00 4.783 4.850581,286.15 City of Redondo Beach2724 MUN 725,000.00757696AX7 05/01/2031 2,8612.19111/07/2022 584,176.00 5.917 6.000557,383.13 State of Rhode Island2192 MUN 260,000.0076222RYN6 01/15/2025 5642.00012/20/2019 247,475.80 2.231 2.262259,828.73 State of Rhode Island2219 MUN 1,500,000.0076222RXB3 04/01/2028 1,7363.25001/27/2020 1,414,845.00 2.077 2.1061,574,458.19 State of Rhode Island2239 MUN 550,000.0076222RXB3 04/01/2028 1,7363.25002/06/2020 518,776.50 1.990 2.018579,522.41 Riverside Cmnty College Distt.2596 MUN 1,365,000.0076886PJP9 08/01/2026 1,1271.12410/04/2021 1,211,887.95 1.006 1.0201,369,256.73 Riverside Cmnty College Distt.2733 MUN 560,000.0076886PJS3 08/01/2029 2,2231.78511/17/2022 469,352.80 5.022 5.092465,550.94 Rancho Santiago Comm College D2522 MUN 450,000.00752147HH4 09/01/2024 4280.63403/29/2021 425,007.00 0.625 0.633450,000.00 Rancho Santiago Comm College D2805 MUN 635,000.00752147HK7 09/01/2026 1,1580.95601/19/2023 562,565.55 4.164 4.222574,675.00 Redwood City School District2130 MUN 1,000,000.00757889EH9 08/01/2027 1,4922.28410/16/2019 910,580.00 2.252 2.2841,000,000.00 Redwood City School District2253 MUN 1,095,000.00757889EG1 08/01/2026 1,1272.15902/13/2020 1,009,874.70 1.727 1.7511,107,963.76 City of Santa Ana2603 MUN 175,000.00801139AE6 08/01/2026 1,1271.17610/18/2021 154,257.25 1.223 1.240174,665.16 City of Santa Ana2747 MUN 1,250,000.00801139AF3 08/01/2027 1,4921.46512/02/2022 1,078,400.00 5.178 5.2501,080,542.88 Santa Barbara Unified School D2385 MUN 490,000.00801315KU5 08/01/2029 2,2231.65307/21/2020 411,938.10 1.483 1.504494,124.01 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 31  Packet Pg. 276 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 20 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Municipal Bonds San Bernardino Cmty College Di2166 MUN 1,500,000.00796720NC0 08/01/2028 1,8582.59012/12/2019 1,362,465.00 2.554 2.5901,500,000.00 San Bernardino Cmty College Di2365 MUN 2,000,000.00796720NV8 08/01/2029 2,2231.84807/07/2020 1,706,560.00 1.822 1.8482,000,000.00 San Bernardino Cmty College Di2723 MUN 500,000.00796720NF3 08/01/2031 2,9532.84011/04/2022 439,600.00 5.482 5.558413,888.23 County of Santa Clara1897 MUN 1,340,000.00801546PH9 08/01/2023 312.50001/11/2018 1,336,877.80 2.436 2.4701,340,030.95 County of Santa Clara1899 MUN 1,460,000.00801546PJ5 08/01/2024 3972.68001/12/2018 1,415,513.80 2.643 2.6801,460,000.00 Santa Clarita Community Colleg2557 MUN 1,250,000.00801686TF3 08/01/2026 1,1271.14608/02/2021 1,117,137.50 0.742 0.7521,264,947.05 Santa Clara Vly Transportation2750 MUN 455,000.0080168NHY8 04/01/2030 2,4661.62212/05/2022 373,791.60 5.030 5.100366,770.30 Santa Clara Valley Water Dist.2181 MUN 1,555,000.0080168ACV7 06/01/2028 1,7972.43412/12/2019 1,405,751.10 2.416 2.4501,553,889.67 Santa Clara Valley Water Dist.2793 MUN 1,000,000.0080168FPC4 06/01/2030 2,5271.63401/12/2023 821,120.00 4.418 4.480833,950.06 Santa Cruz County Capital Fin.1906 MUN 465,000.0080181PCT2 06/01/2024 3362.50001/25/2018 452,007.90 2.968 3.010463,033.21 Santa Cruz County Capital Fin.1907 MUN 465,000.0080181PCU9 06/01/2025 7012.75001/25/2018 441,364.05 3.008 3.050462,617.27 Santa Cruz County Capital Fin.1908 MUN 470,000.0080181PCV7 06/01/2026 1,0663.00001/25/2018 441,616.70 3.107 3.150468,199.04 Santa Cruz County Capital Fin.1909 MUN 280,000.0080181PCW5 06/01/2027 1,4313.00001/25/2018 259,940.80 3.205 3.250277,648.32 Santa Cruz MET Transit Dist.2671 MUN 1,000,000.00801747AF3 08/01/2027 1,4922.47003/03/2022 915,650.00 2.030 2.0581,015,816.84 San Diego Unified Sch District2602 MUN 1,000,000.00797356DL3 07/01/2031 2,9221.98410/21/2021 820,760.00 1.824 1.8501,009,762.29 San Diego Unified Sch District2606 MUN 900,000.00797356DL3 07/01/2031 2,9221.98410/23/2021 738,684.00 2.024 2.053895,541.28 San Diego Unified Sch District2617 MUN 270,000.00797356DH2 07/01/2028 1,8271.59911/17/2021 229,967.10 1.712 1.736268,257.01 San Diego Unified Sch District2693 MUN 260,000.00797356DF6 07/01/2026 1,0961.20109/23/2022 233,360.40 4.053 4.110239,173.66 San Diego Unified Sch District2767 MUN 1,000,000.00797356DH2 07/01/2028 1,8271.59912/16/2022 851,730.00 4.241 4.300880,956.39 San Diego Community College Di2550 MUN 255,000.00797272QS3 08/01/2027 1,4922.40707/09/2021 234,862.65 1.007 1.021268,958.09 San Diego Community College Di2639 MUN 1,980,000.00797272RN3 08/01/2026 1,1271.44512/28/2021 1,796,770.80 1.193 1.2101,993,907.43 San Diego Community College Di2651 MUN 500,000.00797272RT0 08/01/2031 2,9532.11301/10/2022 419,900.00 2.120 2.150498,651.13 San Diego Regl Trans Commissio2632 MUN 200,000.00797400MR6 04/01/2026 1,0051.03612/08/2021 179,822.00 1.292 1.310198,537.49 San Diego Cnty Wtr Authority2580 MUN 875,000.00797412DN0 05/01/2026 1,0350.97109/17/2021 784,630.00 0.887 0.900876,716.35 San Diego Cnty Wtr Authority2600 MUN 210,000.00797412DM2 05/01/2025 6700.74310/08/2021 193,657.80 0.838 0.850209,594.89 San Diego Cnty Wtr Authority2604 MUN 250,000.00797412DN0 05/01/2026 1,0350.97110/20/2021 224,180.00 1.134 1.150248,766.43 San Diego Cnty Wtr Authority2623 MUN 750,000.00797412DN0 05/01/2026 1,0350.97111/19/2021 672,540.00 1.282 1.300743,223.88 San Diego Cnty Wtr Authority2688 MUN 1,275,000.00797412DQ3 05/01/2028 1,7661.33109/12/2022 1,094,052.00 3.945 4.0001,129,020.73 San Diego Cnty Wtr Authority2716 MUN 225,000.00797412DR1 05/01/2029 2,1311.43110/24/2022 188,448.75 5.079 5.150183,978.87 San Diego Cnty Wtr Authority2722 MUN 320,000.00797412DS9 05/01/2030 2,4961.53111/03/2022 262,262.40 5.207 5.280253,015.06 City of San Diego Water Fin. A2788 MUN 505,000.0079730CJQ8 08/01/2031 2,9532.28301/06/2023 426,780.55 4.835 4.902418,541.87 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 32  Packet Pg. 277 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 21 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Municipal Bonds San Dieguito Union High Sch Di2536 MUN 430,000.00797508JW9 08/01/2026 1,1271.07406/09/2021 383,422.40 1.059 1.074430,000.00 San Dieguito Union High Sch Di2537 MUN 435,000.00797508JX7 08/01/2027 1,4921.37206/09/2021 381,120.90 1.353 1.372435,000.00 San Dieguito Union High Sch Di2674 MUN 435,000.00797508HF8 08/01/2026 1,1271.86003/11/2022 397,516.05 2.070 2.099431,950.10 Sequoia Union High School Dist2320 MUN 400,000.00817409N35 07/01/2025 7311.73503/18/2020 372,928.00 1.381 1.400402,572.78 Sequoia Union High School Dist2531 MUN 250,000.00817409N76 07/01/2029 2,1922.10304/30/2021 215,272.50 1.658 1.681255,875.55 City & County of San Francisco1509 MUN 1,000,000.00797646NC6 06/15/2025 7155.45011/27/2015 995,730.00 3.067 3.1101,039,324.07 City & County of San Francisco1711 MUN 2,105,000.00797646T48 06/15/2025 7152.29011/01/2016 1,977,373.85 2.219 2.2492,106,480.01 City & County of San Francisco1712 MUN 245,000.00797646T55 06/15/2026 1,0802.39011/01/2016 226,576.00 2.376 2.410244,869.81 City & County of San Francisco1839 MUN 230,000.00797646T48 06/15/2025 7152.29007/14/2017 216,055.10 2.682 2.720228,269.48 City & County of San Francisco2014 MUN 1,420,000.00797646ND4 06/15/2026 1,0805.60001/16/2019 1,429,741.20 3.304 3.3501,502,982.35 City & County of San Francisco2148 MUN 1,120,000.007976466C5 06/15/2029 2,1762.10010/31/2019 982,822.40 2.337 2.3691,103,966.05 City & County of San Francisco2762 MUN 575,000.007976466F8 06/15/2032 3,2722.35012/14/2022 482,948.25 4.744 4.810474,273.80 City & County of San Francisco2864 MUN 1,000,000.0079773KKQ6 06/15/2025 7156.00004/11/2023 1,015,990.00 4.146 4.2031,033,233.47 City & County of San Francisco2883 MUN 500,000.0079773KKT0 06/15/2028 1,8116.00004/21/2023 530,935.00 4.273 4.332536,699.98 San Francisco Cmnty Facs Dist1937 MUN 680,000.0079772EBC2 09/01/2027 1,5233.25003/02/2018 636,364.40 3.451 3.499674,030.89 San Francisco Cmnty Facs Dist2132 MUN 350,000.0079772ECL1 09/01/2029 2,2543.64810/11/2019 326,431.00 2.398 2.431373,208.46 San Francisco Cmnty Facs Dist2309 MUN 130,000.0079772ECJ6 09/01/2027 1,5233.46803/13/2020 122,709.60 1.577 1.599139,505.41 San Francisco Cmnty Facs Dist2571 MUN 300,000.0079772ECF4 09/01/2024 4283.10808/30/2021 291,096.00 0.741 0.752308,171.76 San Francisco Cmnty Facs Dist2608 MUN 575,000.0079772EDY2 09/01/2031 2,9842.59111/03/2021 485,472.50 2.305 2.337585,598.85 San Francisco Cmnty Facs Dist2628 MUN 1,295,000.0079772EDA4 09/01/2026 1,1582.23611/29/2021 1,186,997.00 1.425 1.4451,326,226.77 SF Bay Area Rapid Transit Dist2029 MUN 200,000.00797669XW3 07/01/2023 02.62102/25/2019 200,000.00 2.672 2.710200,000.00 SF Bay Area Rapid Transit Dist2572 MUN 500,000.00797669ZJ0 07/01/2024 3661.97109/08/2021 481,965.00 0.419 0.425507,692.41 SF Bay Area Rapid Transit Dist2636 MUN 480,000.00797669ZR2 07/01/2031 2,9222.76812/16/2021 414,422.40 1.846 1.872511,372.42 SF Bay Area Rapid Transit Dist2638 MUN 600,000.00797669XW3 07/01/2023 02.62112/20/2021 600,000.00 0.572 0.580600,000.00 SF Bay Area Rapid Transit Dist2766 MUN 405,000.00797669ZR2 07/01/2031 2,9222.76812/15/2022 349,668.90 4.832 4.899349,087.67 Sierra Joint Com. College Dist2501 MUN 585,000.00826239GD1 08/01/2029 2,2231.44503/09/2021 485,438.85 1.425 1.445585,000.00 Sierra Joint Com. College Dist2535 MUN 500,000.00826239GD1 08/01/2029 2,2231.44505/27/2021 414,905.00 1.461 1.481498,958.56 Silicon Valley Clean Water2828 MUN 245,000.0082707BDP1 08/01/2027 1,4921.38002/10/2023 213,894.80 4.301 4.361218,173.18 San Juan Unified School Dist2707 MUN 545,000.00798306WQ5 08/01/2026 1,1271.20110/17/2022 487,197.30 4.586 4.650492,408.38 City of San Jose2656 MUN 350,000.00798135E96 09/01/2026 1,1582.50001/28/2022 325,689.00 1.686 1.710358,383.10 San Jose Financing Authority2622 MUN 345,000.00798153NF5 06/01/2026 1,0661.31111/18/2021 310,472.40 1.459 1.480343,360.67 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 33  Packet Pg. 278 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 22 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Municipal Bonds San Jose Evergreen Cmnty Colll1966 MUN 315,000.00798189PK6 09/01/2027 1,5233.72810/29/2018 304,157.70 3.676 3.727315,000.00 San Jose Evergreen Cmnty Colll2105 MUN 500,000.00798189QA7 08/01/2028 1,8582.35010/01/2019 449,840.00 2.317 2.350500,000.00 San Jose Unified School Dist.1435 MUN 580,000.00798186C83 08/01/2023 312.50001/29/2015 578,648.60 2.663 2.700579,914.14 San Jose Unified School Dist.2518 MUN 1,000,000.00798186N81 08/01/2025 7620.55803/15/2021 910,090.00 0.739 0.750996,069.16 San Jose Unified School Dist.2700 MUN 990,000.00798186P30 08/01/2028 1,8581.22410/07/2022 838,737.90 4.487 4.550844,363.20 San Jose Unified School Dist.2774 MUN 850,000.00798186P22 08/01/2027 1,4921.01412/21/2022 735,003.50 4.341 4.401744,620.48 Santa Maria JT Union High Sch2706 MUN 455,000.00802309NY6 08/01/2026 1,1271.50810/17/2022 409,231.55 4.586 4.650414,999.60 Santa Monica Cmnty College Dis2091 MUN 315,000.00802385RC0 08/01/2028 1,8583.47209/05/2019 297,180.45 1.972 2.000336,490.11 Santa Monica Cmnty College Dis2481 MUN 570,000.00802385RV8 08/01/2030 2,5881.69601/22/2021 466,545.00 1.499 1.520576,595.38 Santa Monica Cmnty College Dis2482 MUN 600,000.00802385RT3 08/01/2028 1,8581.49601/22/2021 513,168.00 1.085 1.100611,569.90 Santa Monica Cmnty College Dis2810 MUN 850,000.00802385RS5 08/01/2027 1,4921.24401/23/2023 739,296.00 3.965 4.020762,688.50 Santa Monica-Malibu USD2561 MUN 650,000.00802498VW2 07/01/2026 1,0960.98908/12/2021 580,443.50 0.877 0.890651,883.71 Santa Monica-Malibu USD2637 MUN 215,000.00802498ZA6 08/01/2026 1,1270.84912/20/2021 190,629.75 1.193 1.210212,678.16 Santa Monica-Malibu USD2752 MUN 865,000.00802498WA9 07/01/2030 2,5571.51012/07/2022 704,654.95 4.862 4.930693,880.90 Santa Monica-Malibu USD2792 MUN 825,000.00802498ZF5 08/01/2031 2,9531.62401/09/2023 658,473.75 4.694 4.760654,859.89 San Mateo Cnty Comm. College D2521 MUN 2,000,000.00799038NP5 09/01/2024 4280.50004/14/2021 1,887,020.00 0.444 0.4502,001,152.67 San Mateo Cnty Comm. College D2523 MUN 1,500,000.00799038NP5 09/01/2024 4280.50004/14/2021 1,415,265.00 0.444 0.4501,500,864.50 San Mateo Foster City SCH Dist1902 MUN 1,000,000.00799017UW6 09/01/2025 7932.69901/16/2018 951,300.00 2.786 2.825997,553.44 San Mateo Foster City SCH Dist1940 MUN 1,000,000.00799017UW6 09/01/2025 7932.69903/09/2018 951,300.00 2.959 3.000994,193.46 San Mateo Foster City SCH Dist2153 MUN 1,360,000.00799017WD6 09/01/2028 1,8892.23711/07/2019 1,214,520.80 2.447 2.4801,344,686.26 San Mateo Foster City SCH Dist2178 MUN 1,565,000.00799017VM7 09/01/2028 1,8892.54212/11/2019 1,419,282.85 2.311 2.3431,579,396.90 San Mateo Foster City SCH Dist2567 MUN 500,000.00799017XW3 09/01/2026 1,1580.92509/21/2021 443,865.00 0.912 0.925500,000.00 San Mateo Foster City SCH Dist2585 MUN 175,000.00799055QV3 08/01/2026 1,1271.79909/27/2021 159,853.75 0.897 0.910179,681.38 San Mateo Foster City SCH Dist2591 MUN 1,260,000.00799055ME5 08/01/2026 1,1276.00009/29/2021 1,286,699.40 2.297 2.3291,394,079.33 San Mateo Foster City SCH Dist2782 MUN 425,000.00799017WE4 09/01/2029 2,2542.33712/22/2022 373,961.75 4.685 4.750371,347.00 Solano Cnty Community Clg Dist2176 MUN 1,150,000.0083412PFQ0 08/01/2028 1,8582.71712/09/2019 1,036,552.50 2.462 2.4961,161,516.59 Solano Cnty Community Clg Dist2579 MUN 750,000.0083412PHQ8 08/01/2026 1,1271.02510/06/2021 662,805.00 1.011 1.025750,000.00 Solano Cnty Community Clg Dist2583 MUN 200,000.0083412PGZ9 08/01/2026 1,1271.02510/06/2021 176,748.00 0.887 0.900200,751.09 Solano Cnty Community Clg Dist2594 MUN 390,000.0083412PHE5 08/01/2031 2,9531.86110/06/2021 310,584.30 1.948 1.975386,725.32 Solano Cnty Community Clg Dist2597 MUN 750,000.0083412PHU9 08/01/2030 2,5881.76110/06/2021 608,850.00 1.834 1.860745,163.03 Solano Cnty Community Clg Dist2598 MUN 825,000.0083412PHW5 08/01/2031 2,9531.86110/06/2021 657,005.25 1.879 1.905822,316.05 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 34  Packet Pg. 279 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 23 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Municipal Bonds Solano Cnty Community Clg Dist2649 MUN 350,000.0083412PHB1 08/01/2028 1,8581.47901/07/2022 296,240.00 1.775 1.800344,632.70 Solano Cnty Community Clg Dist2702 MUN 315,000.0083412PFT4 08/01/2031 2,9532.86710/11/2022 271,731.60 5.079 5.150268,719.30 Sonoma Cnty Jr. College Distr.2577 MUN 155,000.00835569GT5 08/01/2026 1,1272.44709/15/2021 143,999.65 0.843 0.855162,435.58 South Pasadena Unified School1914 MUN 180,000.00839278JM1 08/01/2027 1,4923.00002/15/2018 168,627.60 3.057 3.100179,365.53 South Pasadena Unified School2161 MUN 370,000.00839278KC1 08/01/2029 2,2235.00012/12/2019 375,812.70 2.598 2.634416,754.01 South Pasadena Unified School2162 MUN 250,000.00839278KB3 08/01/2028 1,8585.00012/12/2019 253,690.00 2.549 2.584277,355.82 South Pasadena Unified School2163 MUN 145,000.00839278KA5 08/01/2027 1,4925.00012/12/2019 146,465.95 2.500 2.534158,196.85 South Pasadena Unified School2164 MUN 390,000.00839278JZ2 08/01/2026 1,1275.00012/12/2019 390,912.60 2.378 2.411418,605.10 San Rafael City High Sch Distr2150 MUN 1,755,000.00799289MR1 08/01/2024 3971.96511/13/2019 1,691,820.00 1.938 1.9651,755,000.00 San Ramon Vly Unif Sch Dist.2605 MUN 1,500,000.007994082K4 08/01/2030 2,5881.91411/03/2021 1,263,390.00 1.805 1.8301,508,189.49 San Ramon Vly Unif Sch Dist.2813 MUN 935,000.00799408Z93 08/01/2026 1,1271.03401/26/2023 836,366.85 4.044 4.100853,448.78 Sunnyvale Elementary Sch Distr2100 MUN 135,000.00867578UT1 09/01/2028 1,8892.19009/19/2019 119,812.50 2.157 2.187135,000.00 Sunnyvale Elementary Sch Distr2101 MUN 135,000.00867578US3 09/01/2027 1,5232.09009/19/2019 121,753.80 2.061 2.090135,000.00 Tracy Unified School District2493 MUN 500,000.00892404CN2 08/01/2029 2,2231.64402/08/2021 422,395.00 1.437 1.457505,322.57 Temecula Valley Unified School2539 MUN 250,000.0087970GPS0 08/01/2028 1,8581.50306/16/2021 212,575.00 1.482 1.503250,000.00 Temecula Valley Unified School2569 MUN 355,000.0087970GPQ4 08/01/2026 1,1271.05108/27/2021 314,636.50 0.887 0.900356,612.63 State of Tennessee1673 MUN 1,000,000.00880541XY8 08/01/2026 1,1272.11608/25/2016 926,760.00 1.923 1.9501,004,628.10 State of Tennessee1674 MUN 1,650,000.00880541XX0 08/01/2025 7622.06608/25/2016 1,554,498.00 1.893 1.9201,654,593.02 State of Tennessee1676 MUN 700,000.00880541XX0 08/01/2025 7622.06608/25/2016 659,484.00 1.893 1.920701,948.55 State of Tennessee2001 MUN 205,000.00880541QU4 08/01/2024 3973.72812/20/2018 201,400.20 2.860 2.900206,684.45 City of Torrance JT PWRS Fin A2795 MUN 445,000.00891371BB1 06/01/2032 3,2582.63701/12/2023 369,924.05 5.001 5.070368,906.19 Tustin Unif Sch Dist Facs Impt2715 MUN 650,000.00901072LD8 08/01/2027 1,4921.14510/24/2022 557,544.00 4.783 4.850563,125.74 Tustin Unif Sch Dist Facs Impt2720 MUN 295,000.00901072MB1 08/01/2031 2,9531.75410/31/2022 232,002.75 5.543 5.620222,950.16 Tustin Unif Sch Dist Facs Impt2758 MUN 205,000.00901072MB1 08/01/2031 2,9531.75412/09/2022 161,222.25 4.843 4.910162,787.19 Tustin Unif Sch Dist Facs Impt2814 MUN 500,000.00901072LX4 08/01/2027 1,4921.14501/26/2023 428,880.00 4.098 4.155444,483.75 State of Texas2195 MUN 1,500,000.008827237P8 10/01/2025 8233.05112/23/2019 1,435,155.00 1.975 2.0031,533,222.47 State of Texas2225 MUN 940,000.008827237T0 10/01/2029 2,2843.52101/30/2020 882,970.20 2.191 2.2211,008,353.20 State of Texas2255 MUN 1,265,000.008827237T0 10/01/2029 2,2843.52102/14/2020 1,188,252.45 2.192 2.2221,356,946.93 State of Texas2311 MUN 250,000.008827237N3 10/01/2024 4582.89903/16/2020 242,405.00 1.231 1.248254,999.54 State of Texas2541 MUN 245,000.008827235K1 10/01/2025 8232.92206/30/2021 234,246.95 0.641 0.650257,332.16 State of Texas2548 MUN 1,000,000.00882724RF6 10/01/2030 2,6492.42607/02/2021 869,210.00 1.480 1.5011,062,384.41 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 35  Packet Pg. 280 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 24 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Municipal Bonds State of Texas2631 MUN 500,000.00882723A90 10/01/2025 8232.83112/07/2021 475,785.00 1.030 1.045519,642.79 University of California2077 MUN 1,500,000.0091412GQG3 05/15/2025 6843.05008/26/2019 1,439,250.00 1.930 1.9571,528,876.60 University of California2095 MUN 1,000,000.0091412GQG3 05/15/2025 6843.05009/09/2019 959,500.00 1.797 1.8211,021,741.94 University of California2685 MUN 440,000.0091412HGF4 05/15/2027 1,4141.31604/05/2022 390,117.20 3.028 3.070412,532.14 University of California2866 MUN 230,000.0091412HJN4 05/15/2027 1,4141.27204/05/2023 201,480.00 4.311 4.371204,978.64 State of Utah1731 MUN 285,000.00917542QR6 07/01/2024 3664.55401/04/2017 282,534.75 2.904 2.944289,088.40 State of Utah2306 MUN 1,101,100.00917542QV7 07/01/2025 7313.53903/13/2020 1,080,002.92 1.948 1.9751,133,630.23 Vacaville Unified School Distr2726 MUN 250,000.00918608UR9 08/01/2030 2,5881.73911/10/2022 204,470.00 5.513 5.590195,222.22 State of Washington1802 MUN 485,000.0093974CRC6 08/01/2024 3974.66905/23/2017 480,727.15 2.416 2.450495,627.63 State of Washington2196 MUN 500,000.0093974CRC6 08/01/2024 3974.66912/24/2019 495,595.00 1.978 2.005513,713.55 State of Wisconsin2547 MUN 2,000,000.0097705MNU5 05/01/2031 2,8612.45107/02/2021 1,714,240.00 1.553 1.5752,126,664.93 State of Wisconsin2574 MUN 1,500,000.0097705MNP6 05/01/2026 1,0352.08909/09/2021 1,394,340.00 0.739 0.7501,555,819.38 State of Wisconsin2576 MUN 1,000,000.0097705MNP6 05/01/2026 1,0352.08909/13/2021 929,560.00 0.769 0.7801,036,348.20 State of Wisconsin 22822 MUN 865,000.00977100AC0 05/01/2026 1,0355.70001/30/2023 871,435.60 5.039 5.109878,125.25 Yosemite Community College Dis2657 MUN 1,000,000.00987388GX7 08/01/2027 1,4922.08202/17/2022 909,070.00 2.053 2.0821,000,000.00 Yosemite Community College Dis2687 MUN 500,000.00987388GX7 08/01/2027 1,4922.08209/02/2022 454,535.00 3.846 3.900466,511.59 Subtotal and Average 235,380,200.94 237,096,100.00 217,658,954.27 2.502 2.536 1,456 Supranationals (World Bank) Bonds Inter-American Dev. Bank2528 IADB 2,000,000.004581X0DV7 04/20/2026 1,0240.87504/20/2021 1,804,220.00 0.910 0.9231,997,365.39 Inter-American Dev. Bank2586 IADB 2,000,000.0045818WDH6 06/17/2026 1,0820.80009/27/2021 1,786,400.00 0.914 0.9271,992,644.94 Inter-American Dev. Bank2652 IADB 1,000,000.004581X0EB0 01/13/2027 1,2921.50001/13/2022 902,110.00 1.504 1.525999,137.87 Inter-American Dev. Bank2655 IADB 1,000,000.004581X0EB0 01/13/2027 1,2921.50001/14/2022 902,110.00 1.518 1.540998,642.45 Intl Bk Recon & Development1982 IBRD 1,000,000.00459058GL1 09/27/2023 883.00011/27/2018 994,270.00 3.018 3.060999,866.45 Intl Bk Recon & Development2470 IBRD 1,500,000.00459058JL8 10/28/2025 8500.50001/08/2021 1,361,460.00 0.480 0.4871,500,433.98 Intl Bk Recon & Development2492 IBRD 1,500,000.00459058JS3 02/10/2026 9550.65002/10/2021 1,340,130.00 0.641 0.6501,500,000.00 Intl Bk Recon & Development2497 IBRD 1,500,000.0045905U5Y6 02/18/2026 9630.60002/18/2021 1,336,665.00 0.591 0.6001,500,000.00 Intl Bk Recon & Development2498 IBRD 1,500,000.00459058JL8 10/28/2025 8500.50002/18/2021 1,361,460.00 0.591 0.6001,496,565.58 Intl Bk Recon & Development2510 IBRD 1,500,000.00459058JL8 10/28/2025 8500.50003/01/2021 1,361,460.00 0.787 0.7981,489,810.76 Intl Bk Recon & Development2534 IBRD 1,500,000.00459058JS3 02/10/2026 9550.65005/26/2021 1,340,130.00 0.833 0.8451,492,534.28 Intl Bk Recon & Development2553 IBRD 1,500,000.00459058JS3 02/10/2026 9550.65007/15/2021 1,340,130.00 0.839 0.8511,492,293.92 Intl Bk Recon & Development2559 IBRD 1,500,000.00459058JS3 02/10/2026 9550.65008/12/2021 1,340,130.00 0.871 0.8831,491,074.57 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 36  Packet Pg. 281 of 285  June 30, 2023 Par Value Days To Maturity Maturity Date Current RateMarket Value Fund ALL - Portfolio Listings Investments by Fund Page 25 CUSIP Investment #Issuer Purchase Date Book Value YTM 360 YTM 365 Supranationals (World Bank) Bonds Intl Bk Recon & Development2650 IBRD 1,000,000.0045906M2L4 02/24/2026 9690.65001/07/2022 891,850.00 1.368 1.387981,093.81 Intl Bk Recon & Development2673 IBRD 1,000,000.0045906M2Z3 03/17/2025 6252.05003/17/2022 948,270.00 2.107 2.136998,574.07 Intl Bk Recon & Development2735 IBRD 2,000,000.0045906M3K5 09/30/2027 1,5524.50011/22/2022 1,965,178.00 4.684 4.7491,981,193.65 Intl Bk Recon & Development2736 IBRD 1,000,000.0045906M2L4 02/24/2026 9690.65011/23/2022 891,850.00 4.480 4.542905,188.30 Intl Bk Recon & Development2744 IBRD 1,500,000.0045906M3K5 09/30/2027 1,5524.50012/01/2022 1,473,883.50 4.681 4.7461,486,020.07 Intl Bk Recon & Development2775 IBRD 1,000,000.00459058JN4 11/24/2027 1,6070.75012/21/2022 858,590.00 3.807 3.860876,533.14 Intl Bk Recon & Development2779 IBRD 1,500,000.00459058JT1 02/10/2027 1,3200.85012/22/2022 1,318,215.00 4.241 4.3001,330,568.23 Intl Bk Recon & Development2826 IBRD 1,500,000.00459058JT1 02/10/2027 1,3200.85002/10/2023 1,318,215.00 4.310 4.3701,326,921.78 International Finance Corp.2441 IFC 1,000,000.0045950VPE0 10/15/2025 8370.35010/30/2020 876,460.00 0.306 0.3101,000,000.00 International Finance Corp.2454 IFC 1,500,000.0045950VPH3 11/15/2025 8680.35011/30/2020 1,365,360.00 0.296 0.3001,500,000.00 International Finance Corp.2483 IFC 1,500,000.0045950VPJ9 01/15/2026 9290.58001/25/2021 1,346,295.00 0.501 0.5081,502,680.73 International Finance Corp.2502 IFC 1,500,000.0045950VPJ9 01/15/2026 9290.58002/11/2021 1,346,295.00 0.522 0.5301,501,870.25 International Finance Corp.2503 IFC 1,500,000.0045950VPS9 02/26/2026 9710.50002/26/2021 1,339,410.00 0.616 0.6251,495,110.47 International Finance Corp.2514 IFC 2,000,000.0045950VPT7 03/15/2026 9880.50003/15/2021 1,760,740.00 0.808 0.8192,000,000.00 International Finance Corp.2515 IFC 1,500,000.0045950VPU4 03/23/2026 9960.75003/23/2021 1,346,100.00 0.746 0.7571,499,705.40 International Finance Corp.2517 IFC 2,000,000.0045950VPU4 03/23/2026 9960.75003/23/2021 1,794,800.00 0.887 0.9001,992,002.16 International Finance Corp.2532 IFC 1,500,000.0045950VPY6 05/15/2026 1,0490.75005/28/2021 1,362,570.00 0.642 0.6511,500,000.00 International Finance Corp.2654 IFC 1,000,000.0045950KCX6 10/08/2026 1,1950.75001/12/2022 885,210.00 1.518 1.540975,179.28 Subtotal and Average 43,803,011.53 44,500,000.00 40,259,966.50 1.523 1.544 1,030 Total Investments and Average 621,016,759.94 623,225,084.35 570,690,714.86 2.281 2.313 1,302 Portfolio CPA AP Run Date: 07/12/2023 - 20:31 FI (PRF_FI) 7.3.11 Report Ver. 7.3.11 Item 18 Attachment B - Investment Portfolio        Item 18: Staff Report Pg. 37  Packet Pg. 282 of 285  1 General Investment Guidelines:Full Compliance a) The max. stated final maturity of individual securities in the portfolio should be 10 years. ) A max. of 30 percent of the par value of the portfolio shall be invested in securities with maturities 28.1% beyond 5 years. c) The City shall maintain a minimum of one month's cash needs in short term investments. d) At least $50 million shall be maintained in securities maturing in less than 2 years. Plus two managed pool accounts which provide instant liquidity: - Local Agency Investment Fund (LAIF) - maximum investment limit is $75 million $30.8 million - Fidelity Investments $18.8 million e) Should market value of the portfolio fall below 95 percent of the book value, report this fact within a 91.9% reasonable time to the City Council and evaluate if there are risk of holding securities to maturity. d) Commitments to purchase securities newly introduced on the market shall be made no more than three (3) working days before pricing. f) Whenever possible, the City will obtain three or more quotations on the purchase or sale of comparable securities (excludes new issues, LAIF, City of Palo Alto bonds, money market accounts, and mutual funds). 2 U.S. Government Securities:Full Compliance a) There is no limit on purchase of these securities. ) Securities will not exceed 10 years maturity. 3 U.S. Government Agency Securities:Full Compliance a) There is no limit on purchase of these securities except for: Callable and Multi-step-up securities provided that: - The potential call dates are known at the time of purchase; - the interest rates at which they "step-up" are known at the time of purchase; and - the entire face value of the security is redeemed at the call date. - No more than 25 percent of the par value of portfolio.24.58% b) Securities will not exceed 10 years maturity. 4 California State, California Local Government Agencies, and other United States State Bonds:Full Compliance a)Having at time of investment a minimum Double A (AA/Aa2) rating as provided by a nationally recognized rating service (e.g., Moody’s, Fitch, and/or Standard and Poor’s). )May not exceed 40 percen of the par value of the portfolio.37.77% 5 Certificates of Deposit (CD):Full Compliance a)May not exceed 20 percent of the par value of the portfolio;None Held b)No more than 10 percent of the par value of the portfolio in collateralized CDs in any institution. c) Purchase collateralized deposits only from federally insured large banks that are rated by a nationally recognized rating agency (e.g. Moody's, Fitch, and/or Standard & Poor's). d) For non-rated banks, deposit should be limited to amounts federally insured (FDIC) e) Rollovers are not permitted without specific instruction from authorized City staff. 6 Banker's Acceptance Notes (BA):Full Compliance a)No more than 30 percent of the par value of the portfolio.None Held b) Not to exceed 180 days maturity. c) No more than $5 million with any one institution. Attachment C Investment Policy Compliance As of June 30, 2023 Investment Policy Requirements Compliance Check / Actual $109 million 1.28% Item 18 Attachment C - Investment Policy Compliance        Item 18: Staff Report Pg. 38  Packet Pg. 283 of 285  Attachment C Investment Policy Compliance As of June 30, 2023 Investment Policy Requirements Compliance Check / Actual 7 Commercial Paper:Full Compliance a)No more than 15 percent of the par value of the portfolio.None Held b) Having highest letter or numerical rating from a nationally recognized rating service. c) Not to exceed 270 days maturity. d)No more than $3 million or 10 percent of the outstanding commercial paper of any one institution, whichever is lesser. 8 Short-Term Repurchase Agreement (REPO):Full Compliance a) Not to exceed 1 year.None Held b) Market value of securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities. 9 Money Market Deposit Accounts Full Compliance a) Liquid bank accounts which seek to maintain a net asset value of $1.00. 10 Mutual Funds:Full Compliance a)No more than 20 percent of the par value of the portfolio.None Held b)No more than 10 percent of the par value with any one institution. 11 Negotiable Certificates of Deposit (NCD):Full Compliance a)No more than 20 percent of the par value of the portfolio.7.72% b) No more than $5 million in any one institution.Federally Insured 12 Medium-Term Corporate Notes:Full Compliance a)No more than 10 percent of the par value of the portfolio.4.70% b) Not to exceed 5 years maturity. c) Securities eligible for investment shall have a minimum rating of AA or Aa2 from a nationally recognized rating service. d) No more than $5 million of the par value may be invested in securities of any single issuer, other than the U.S. Government, its agencies and instrumentality. e) If securities owned by the City are downgraded by either rating agencies to a level below AA it shall be the City's policy to review the credit situation and make a determination as to whether to sell or retain such securities. 13 Supranational Organizations Securities:Full Compliance a) Securities will not exceed 5 years maturity b)No more than 20 percent of the par value of the portfolio.7.14% c)No more than 10 percent in any one institution.Full Compliance d) Securities eligible for investment shall have a minimum rating of AA or Aa2 from a nationally recognized rating service. 14 Prohibited Investments: a) Reverse Repurchase Agreements b) Derivatives as defined in Appendix B of the Investment Policy 15 All securities shall be delivered to the City's safekeeping custodian, and held in the name of the City, with the exception of : - Certificates of Deposit, Mutual Funds, and Local Agency Investment Fund (LAIF) Full Compliance None Held Full Compliance Item 18 Attachment C - Investment Policy Compliance        Item 18: Staff Report Pg. 39  Packet Pg. 284 of 285  Item No. 10. Page 1 of 1 City Council Supplemental Report From: Ken Dueker, Director Office of Emergency Services Meeting Date: August 7, 2023 Report #:2308-1881 TITLE Amendment to Agenda Item 10 on the consent calendar for the City Council Meeting on August 7, 2023 regarding Approval and Authorization of the City Manager to Execute a Contract with Allied Universal Technology Services (AUTS) for Intrusion Detection System (IDS) monitoring and notification services. CEQA status - not a project. RECOMMENDATION Staff recommends that Council approve and authorize the City Manager or their designee to execute a contract with Allied Universal Technology Services (AUTS) in an Amount Not-to- Exceed $144,040 for the period of June 2, 2023 – June 30, 2024, to provide IDS monitoring and notification services. BACKGROUND After the agenda was published for the August 7, 2023 Council meeting, staff recommends a change to the contract terms with AUTS as follows: 1. The term of the contract is for one year, expiring on June 30, 2024. 2. The not-to-exceed compensation for the contract is $144,040. The remaining contract terms are unchanged. Staff is currently working with the vendor to revise the terms to reflect a 1-year contract term. A new contract will be placed at places at the August 7 Council Meeting. During the year, staff plans to evaluate with the Council this system, its goals, and the Council priorities to support this technology. ATTACHMENTS None. APPROVED BY: Ken Dueker, Director Office of Emergency Services Item 10 Item 10 Supplemental Report        Item 10: Staff Report Pg. 1  Packet Pg. 285 of 285