HomeMy WebLinkAbout2021-11-08 City Council Agenda Packet1
City Council
Special Meeting
Monday, November 8, 2021
5:00 PM
Council Chamber & Virtual
AMENDED AGENDA
All amended agenda items will be listed in red
Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the
option to attend by teleconference/video conference or in person. To maximize public safety
while still maintaining transparency and public access, members of the public can choose to
participate from home or attend in person. Information on how the public may observe and
participate in the meeting is located at the end of the agenda.
HOW TO PARTICIPATE
VIRTUAL PARTICIPATION
CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238)
Meeting ID: 362 027 238 Phone:1(669)900-6833
The meeting will be broadcast on Cable TV Channel 26, live on YouTube at
https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media
Center at https://midpenmedia.org.
IN PERSON PARTICIPATION REQUIREMENT:
•Provide Proof of Vaccination or negative COVID-19 test (taken within 48
hours) and a photo ID
•Wear a mask at all times
•Maintain social distancing
•If you cannot or do not wish to comply, you can still participate virtually
TIME ESTIMATES
Time estimates are provided as part of the Council's effort to manage its time at
Council meetings. Listed times are estimates only and are subject to change
at any time, including while the meeting is in progress. The Council reserves
the right to use more or less time on any item, to change the order of items and/or
to continue items to another meeting. Particular items may be heard before or after
the time estimated on the agenda. This may occur in order to best manage the time
at a meeting or to adapt to the participation of the public.
PUBLIC COMMENTS
Public Comments will be accepted both in person and via Zoom meeting. All
requests to speak will be taken until 5 minutes after the staff’s presentation. Written
public comments can be submitted in advance to city.council@cityofpaloalto.org
and will be provided to the Council and available for inspection on the City’s
website. Please clearly indicate which agenda item you are referencing in your
email subject line.
HEARINGS REQUIRED BY LAW
2 Special Meeting November 8, 2021
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
Applicants and/or appellants may have up to ten minutes at the outset of the public
discussion to make their remarks and up to three minutes for concluding remarks
after other members of the public have spoken.
CALL TO ORDER
SPECIAL ORDERS OF THE DAY (5:00 - 5:25 PM)
1.Adoption of a Resolution Expressing Appreciation to Catherine
Bourquin Upon Her Retirement
2.Adoption of a Resolution Expressing Appreciation to Hector Sanchez
Upon His Retirement
3.Adoption of Resolution for Adrienne Moore Upon Her Retirement
4.Proclamation Honoring Law Enforcement Records and Support
Personnel Day - November 9, 2021 Item Removed
STUDY SESSION
5.Safe Routes to School Presentation Item Removed
AGENDA CHANGES, ADDITIONS AND DELETIONS
PUBLIC COMMENT (5:25 - 5:50 PM)
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of
Oral Communications period to 30 minutes.
CONSENT CALENDAR (5:50 - 6:00 PM)
Items will be voted on in one motion unless removed from the calendar by three Council Members.
6.Approve Minutes from October 25, 2021
7.Approval of a Funding Agreement with the Santa Clara Valley
Transportation Authority (VTA) for City of Palo Alto On-Demand Transit
Service to Provide $2M in Funding and Requiring $500,000 i n City
Matching Funds Over Two Years
8.Approval of the Asset Capitalization Audit Activity Report
9.SECOND READING: Adoption of an Ordinance Amending the City's
Fiscal Year (FY) 2022 Municipal Fee Schedule to Adjust the Affordable
Housing Commercial Impact Fee (FIRST READING: October 18, 2021
PASSED: 5-2, Cormack, Tanaka no) Item Removed
QA
3 Special Meeting November 8, 2021
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
10.SECOND READING: Adoption of an Ordinance to Extend the Temporary
Outdoor Encroachment Permit Program for Dining, Retail, and Other
Uses, Including the Parklet Pilot Program, until June 30, 2022 (FIRST
READING: October 18, 2021 PASSED: 5-2, DuBois, Kou no)
11.SECOND READING: Adoption of a Park Improvement Ordinance for
Renovations, Expansion and New Amenities at John Boulware Park as
Recommended by the Parks and Recreation Commission (FIRST
READING: October 18, 2021 PASSED: 7-0)
CITY MANAGER COMMENTS (6:00 - 6:20 PM)
ACTION ITEMS
Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials,
Unfinished Business and Council Matters.
12.Public Hearing: Consider Adoption of Two Ordinances Implementing
the Objective Standards Project, Including:1) New Chapter 18.24,
Objective Design Standards, to Replace Existing Context-Based Design
Criteria; 2) Modifications to Affordable Housing (AH) and Workforce
Housing (WH) Overlay Districts to Eliminate the Legislative Process; 3)
Expansion of Affordable Housing (AH) and Housing Incentive Program
(HIP) to PTOD-Eligible Properties; 4) Changes to Remove
Inconsistencies and Redundancies, and Streamline Project Review
Throughout Title 18 Chapters (6:20 - 7:20 PM) CONTINUED FROM
OCTOBER 25, 2021
13.Discuss Updates and Recommend Further Refinement of Potential
Revenue Generating Local Ballot Measures, and Review Draft Initial
Polling Outline (7:20 - 8:30 pm)
14.Review and Recommend Renter Protection Policies for Development
and Implementation (8:30 -10:30 PM)
AA1. Selection of Applicants to Interview for the Architectural Review Board,
Historic Resources Board, Parks and Recreation Commission, and
Planning and Transportation Commission (10:30 - 11:00 PM)
COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
Members of the public may not speak to the item(s)
ADJOURNMENT
INFORMATION REPORTS
Information reports are provided for informational purposes only to the Council and the public but are not listed for
action during this meeting’s agenda.
Public Comment
Public Comment
Public Comment
Presentation
Presentation
Presentation
4 Special Meeting November 8, 2021
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
15.Investment Activity Report for the First Quarter, Fiscal Year 2022
16.Palo Alto Fire Department Semiannual Performance Report for the
Second Half of Fiscal Year 2021
AGENDA AMENDMENTS
Items that have been added/modified from the original publication of the agenda are liste d below. Any
corresponding materials are appended to the end of the initial packet. If full items have been added to the Agenda,
they will be denoted with a number staring with AA, meaning Amended Agenda item .
4.Proclamation Honoring Law Enforcement Records and Support
Personnel Day - November 9, 2021 Item Removed
5.Safe Routes to School Presentation Item Removed
9.SECOND READING: Adoption of an Ordinance Amending the City's
Fiscal Year (FY) 2022 Municipal Fee Schedule to Adjust the Affordable
Housing Commercial Impact Fee (FIRST READING: October 18, 2021
PASSED: 5-2, Cormack, Tanaka no) Item Removed
AA1. Selection of Applicants to Interview for the Architectural Review Board,
Historic Resources Board, Parks and Recreation Commission, and
Planning and Transportation Commission
OTHER INFORMATION
Standing Committee Meetings
Policy & Services Committee November 9, 2021
Public Letters to Council
Schedule of Meetings
Public Comment
5 Special Meeting November 8, 2021
Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for
public inspection at www.CityofPaloAlto.org.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via
email, teleconference, or by phone.
1. Written public comments may be submitted by email to
city.council@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to
access a Zoom-based meeting. Please read the following instructions
carefully.
A. You may download the Zoom client or connect to the meeting in-
browser. If using your browser, make sure you are using a current,
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers
including Internet Explorer.
B. You may be asked to enter an email address and name. We request
that you identify yourself by name as this will be visible online and will
be used to notify you that it is your turn to speak.
C. When you wish to speak on an Agenda Item, click on “raise hand.” The
Clerk will activate and unmute speakers in turn. Speakers will be
notified shortly before they are called to speak.
D. When called, please limit your remarks to the time limit allotted.
E. A timer will be shown on the computer to help keep track of your
comments.
3. Spoken public comments using a smart phone will be accepted through
the teleconference meeting. To address the Council, download the Zoom
application onto your phone from the Apple App Store or Google Play Store
and enter the Meeting ID below. Please follow the instructions B-E above.
4. Spoken public comments using a phone use the telephone number listed
below. When you wish to speak on an agenda item hit *9 on your phone so
we know that you wish to speak. You will be asked to provide your first and
last name before addressing the Council. You will be advised how long you
have to speak. When called please limit your remarks to the agenda item and
time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833
City of Palo Alto (ID # 13673)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: Adoption of a Resolution Expressing Appreciation to Catherine
Bourquin Upon Her Retirement
From: City Manager
Lead Department: Community Services
Attachments:
• Attachment1.a: Catherine Bourquin Resolution
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Resolution
EXPRESSING APPRECIATION TO
CATHERINE BOURQUIN UPON HER RETIREMENT
WHEREAS, Catherine Bourquin began her career with the City of Palo Alto on July 23, 1990, and
has enthusiastically served the citizens of Palo Alto for over three decades working in the Community
Services Department; and
WHEREAS, Catherine Bourquin thoughtfully and carefully supported the management of the Open Space,
Parks, and Golf Division’s budget and purchasing processes; and
WHEREAS, Catherine Bourquin supported the Parks and Recreation Commission for over 10 years; and
WHEREAS, Catherine Bourquin successfully managed and nurtured the City of Palo Alto’s Community
Garden Program and helped expand the garden program to five community gardens with over 420 garden plots; and
WHEREAS, Catherine Bourquin partnered with the Palo Alto Garden club to build and sustain monarch butterfly
stations in the community gardens, and managed multiple Eagle Scout projects that helped enhance the
community gardens; and
WHEREAS, Catherine Bourquin consistently received compliments from residents and City staff for
providing excellent customer service, and is recognized by her peers and City staff for being professional,
hardworking, dependable, caring, and for being a team player with a positive attitude.
NOW, THEREFORE, LET IT BE RESOLVED, that the Council of the City of Palo Alto hereby gratefully
records and extends its sincere appreciation to Catherine Bourquin for her dedication and excellent service
rendered to the City, that the City Council of the City of Palo Alto recognizes Catherine Bourquin for her
tireless and enthusiastic commitment to the people of Palo Alto and thanks her for her 31 years of dedicated
service on their behalf.
INTRODUCED AND PASSED:
November 8, 2021
ATTEST: APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:
City Manager City Attorney
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City of Palo Alto (ID # 13670)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: Adoption of a Resolution Expressing Appreciation to Hector Sanchez
Upon His Retirement
From: City Manager
Lead Department: Community Services
Attachments:
• Attachment2.a: Hector Sanchez Resolution
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Resolution
EXPRESSING APPRECIATION TO HECTOR SANCHEZ
UPON HIS RETIREMENT
WHEREAS, Hector Sanchez for over 25 years has enthusiastically served the City of Palo Alto where he started
his career on March 13, 1996 as a Building Serviceperson at the Lucie Stern Community Center.
WHEREAS, Hector Sanchez has enhanced the quality of programs and services for the Community Services
Department by ensuring facilities were safe and clean, rooms were properly prepared and equipment functioned
properly.
WHEREAS, Hector Sanchez worked countless City-wide Special Events in his 25 years, providing
support, leadership and a great enthusiasm to our community.
WHEREAS, Hector Sanchez is recognized by his peers, City staff and the community for being professional,
dependable, and always ready to help. Hector serves as an exemplary role model and a team player. He is the
staff that many turned to when needing quick, timely solutions with minimal resources.
NOW, THEREFORE, LET IT BE RESOLVED, that the Council of the City of Palo Alto hereby gratefully
records and extends its sincere appreciation to Hector Sanchez for his dedication and excellent service rendered to
the City, that the City Council of the City of Palo Alto recognizes Hector Sanchez for his tireless and enthusiastic
commitment to the people of Palo Alto and thanks him for his 25 years of dedicated service on their behalf.
INTRODUCED AND PASSED:
November 8th, 2021
ATTEST: APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:
City Manager City Attorney
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City of Palo Alto (ID # 13607)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: Adoption of Resolution for Adrienne Moore Upon Her Retirement
From: City Manager
Lead Department: Police
Attachments:
• Attachment3.a: Attachment A - Honoring Adrienne Moore Retirement
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Resolution
EXPRESSING APPRECIATION TO
ADRIENNE MOORE UPON HER RETIREMENT
WHEREAS, Adrienne Moore served the City of Palo Alto and its citizens as a member of the Palo
Alto Police Department for 24 years, first becoming a Police Officer in 1997, then a Police Agent in 2000,
and ultimately a Police Sergeant in 2013; and
WHEREAS, Sergeant Moore began her law enforcement career as a Deputy Sheriff with the Stanford
Department of Public Safety in 1985, working on campus for 12 years before coming to the Palo Alto
Police Department; combined, this is a remarkable 36 years working as a sworn law enforcement officer .
She has worked on all shifts of the patrol schedule, and has worked in or supervised many specialty
assignments, to include designated rifle officer, firearms instructor, defensive tactics instructor, bicycle
patrol, special problems team, and several stints as a field training officer; and
WHEREAS, Sergeant Moore was a veteran detective, having worked many assignments in three
separate stints in the detective bureau since 1998 to include property crimes, hate crimes, sexual assaults
and child sexual abuse, robbery, and homicide, working on several notable cases and seeing them through
to successful prosecution; and
WHEREAS, Sergeant Moore has a tireless work ethic, one that drove her to always assist her fellow
Department members with any task and not stop until the job was completed thoroughly and correctly .
Sergeant Moore supported her coworkers with a high degree of professionalism and respect that is in
alignment with the mission of the Department; and
WHEREAS, Sergeant Moore was also cross-trained as a public safety dispatcher, and assisted in
dispatch on a fill-in basis for almost 12 years by answering 9-1-1 calls and other service calls for the public,
and dispatching police, fire, paramedics, utilities, public works, and animal control; and
WHEREAS, Sergeant Moore believed strongly in education and leadership, beginning with a
Bachelor of Arts in Liberal Arts from the University of California at Santa Barbara, continuing with
graduating from the prestigious Sherman Block Supervisory Leadership Institute for law enforcement
supervisors, and culminating in a Master of Science in Law Enforcement and Public Safety Leadershi p
from the University of San Diego, and she put all this training to good use as an acting lieutenant assigned
as a patrol Watch Commander; and
WHEREAS, Sergeant Moore deserves a long and happy retirement for all her years of dedicated service.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Palo Alto hereby
commends the outstanding public service of Sergeant Adrienne Moore and records its appreciation, as well
as the appreciation of the citizens of this community, upon her retirement.
INTRODUCED AND PASSED: October 28, 2021
ATTEST: APPROVED:
_________________________ ___________________________
City Clerk Mayor
APPROVED AS TO FORM:
_________________________ ___________________________
City Manager City Attorney
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City of Palo Alto (ID # 13717)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: Proclamation Honoring Law Enforcement Records and Support
Personnel Day - November 9, 2021
From: City Manager
Lead Department: Police
Attachments:
• Attachment4.a: Attachment A: Proclamation Honoring Law Enforcement Records
and Support Staff
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______________________________
Tom Dubois
Mayor
Proclamation
Law Enforcement Records and Support Personnel Day
November 9, 2021
WHEREAS, law enforcement agencies throughout the State depend upon law enforcement records and support
personnel to provide them with vital services; and
WHEREAS, law enforcement records and support personnel are crucial to helping law enforcement agencies
identify, pursue, capture and process suspected law breakers; and
WHEREAS, these professionals continually use their expertise and experience to assist in tracking felons,
maintaining criminal statistics and improving apprehension strategies; and
WHEREAS, the California Law Enforcement Association of Records Supervisors held its 48th Annual Training
and Technology Conference on October 25 through 28, 2021; and
WHEREAS, it is important to recognize the City of Palo Alto’s law enforcement records and support personnel
for their valuable contributions to our law enforcement system.
NOW, THEREFORE, I, Tom Dubois, Mayor of the City of Palo Alto on behalf of the entire City Council do
hereby proclaim November 9, 2021 as “Law Enforcement Records and Support Personnel Day”
Presented: November 8, 2021
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City of Palo Alto (ID # 13757)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: Safe Routes to School Annual Report 2020 -2021
From: City Manager
Lead Department: City Clerk
Recommendation
Staff recommends that the Council receive and hold a study session discussing the Annual
Report for the Safe Routes to School Partnership.
Executive Summary
The local Safe Routes to School (SRTS) Partnership between the City of Palo Alto, the Palo Alto
Unified School District (PAUSD), and the Palo Alto Council of PTAs (PTAC) works to reduce risk
to students en route to and from school, and to encourage more families to choose alternatives
to driving solo more often to promote healthy, sustainable school commutes. In May 2017, the
Palo Alto Safe Routes to School Partnership adopted its first Five-Year Work Plan. This report
and study session document the progress of the Safe Routes Partnership since then and provide
program updates for FY 2021. Due to the pandemic, the FY 2020 Annual Report and
attachments were transmitted to Council as an informational item in December 2020.
2020-21 Program Highlights
• City SRTS staff provided mainly online pedestrian and bicycle safety education to more
than 5942 students in 150 classrooms, for a total of 238,920 instructional minutes.
PAUSD supported this compulsory education with modifications to support social
distancing.
• Led by City SRTS staff, the SRTS Partnership worked collaboratively to partially or fully
complete more than 86 percent of Year 4 Work Plan Strategies.
• Upholding the SRTS commitment to equity, City SRTS Staff and PAUSD/PTA Safe Routes
partners collaborated with the Bay Area Outdoor Recreation Program (BORP) to support
a City-funded summer Adaptive Cycling Pilot event for 20 PAUSD exception al needs
students and parents. Additional equity-focused programs/activities included:
• Roughly 200 student bikes repaired during 5 secondary school bike repair events.
• 27 parent-facilitated holiday bike, helmet and lock donations.
• A City SRTS Staff-led Spanish online SRTS presentation to 30 PAUSD parents.
• A City SRTS Staff-led “Walk with Ruby Bridges” Black History Month suggested
activity list with 30 signups.
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• Other volunteer-led and organized events included:
• A 12-participant parent-supported family ice-cream ride.
• An 18-participant “Bike Everywhere Day” Family Ride.
• A 15-participant Gunn/Fletcher SRTS “Getting to High School” ride.
• 5 PTAC-supported secondary school Bike Repair events.
• Socially-distanced “Walk and Chalk Return to School” encouragement
events at seven campuses.
• Paly and Gunn student led recreational and bike-repair Bike Clubs.
• High School student representation at City School Transportation
Meetings.
• Council approval to move forward with the VTA-grant funded South Palo Alto Bikeways
project to enhance the Waverly Multi-Use Path, East Meadow Drive and Fabian Way.
• Charleston-Arastradero Bike Corridor Phase 2 Project completion.
• Office of Transportation 20mph speed limit sign installation around 27 schools.
Background
For more than 50 years, the City, PAUSD, and the PTA have maintained a child transportation
safety-focused collaboration in Palo Alto, meeting monthly as the City/School Traffic Safety
Committee (CSTSC). In 2006, this collaboration adopted a National Consensus Statement relyi ng
on a ‘5-E’ (Encouragement, Education, Engineering, Enforcement and Evaluation) injury
prevention framework to support safe, healthy and active school commutes. In 2016, the
Partnership adopted a sixth ‘E’ for Equity to align with national standards ensu ring that SRTS
Partners provide additional resources to support the needs of under -resourced or under-
represented families. Additionally, the SRTS Partnership approved a “Five-Year Work Plan.”
While Five-Year Work Plan objectives remain somewhat fixed from year to year, the strategies
to achieve the goals change each year, based on priorities set by program partners (Refer to
Attachment A for the 5-Year Work Plan). Five-Year Work Plan goals and strategies depend on
the Safe Routes to School Partnership’s f unding and capacity and may be subject to change as
demand dictates.
In 2020, at the recommendation of the Safe Routes to School National Partnership, the term
“Enforcement” was replaced with the term “Engagement” to support a more community-
focused approach to supporting transportation safety and compliance with existing regulations.
Discussion
COVID-19 Impacts
Prior to the onset of the pandemic, most yearly SRTS mode share data reflected linear positive
growth, warranting the creation of innovative, progressive programming strategies to sustain
these trends.
In light of pandemic-related mental and physical health and safety considerations 2020 -21 SRTS
efforts to integrate daily physical activity into student schedules, foster independence and
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academic achievement, reduce traffic congestion and pollution around schools, and promote
healthy social and emotional stress reduction and coping skills were more relevant than ever.
When it became clear that 2019-20 school closures would present transportation challenges
well into 2020-21, the Partnership pivoted to prioritize the transportation safety needs of more
vulnerable student populations that faced disproportionate pandemic-related impacts, as
highlighted by the Safe Routes to School National Partnership in Attachment C. These
challenges provided a unique opportunity to further integrate equity and inclusion into SRTS
education, encouragement, engagement, engineering program priorities. In addition to the
outcomes shared in the 2020-21 program highlights, a recently drafted Equity and Inclusion
Action Plan will help the Partnership advance strategic equity goals to maximize impact and
support continued program growth. The plan will be reported out on as a part of next year’s
Council Report.
Proposed Pandemic-impacted City budget cuts prompted PTA Parent Transportation Safety
Representatives to successfully advocate to restore school crossing guard program funding.
Although the PAPD Traffic Team funding was not restored, remaining officers continued mak ing
themselves available to support schools during arrival and dismissal times, when feasible. This
year’s funding gaps also led City SRTS Staff to provide direct education to PAUSD students,
where those programs are typically contracted out to regional pedestrian and bike educators.
In doing so, staff achieved the outcomes captured in the 2020-21 Program Highlights, amidst
navigating the complexities of halved teaching time, quarantined classrooms, differing levels of
student and parent mastery with the Zoom platform and scheduling and accommodating all
synchronous, asynchronous, distance, hybrid and mixed grade learning cohorts.
On-campus social distancing restrictions warranted the cancellation of yearly in -person 8th
Grade Getting to High School events, the 6th Grade PTA-supported Back to School Bike Safety
event, the 90-minute blacktop portion of the Third Grade “Bicycle Life Skills Bike Rodeo” and
the PTA-supported “Bike Palo Alto” education and encouragement event. Online classroom -
based pedestrian and bike safety lessons were provided in place of these programs, and the
Bike Rodeo blacktop activity was converted into an opt-in summer class. Staff anticipate
resuming regular in-class Bike Rodeos in Spring 2022 and are hopeful PTA partners will
resurrect Bike Palo Alto as an in-person event next year.
Pandemic-related factors significantly elevated the number of SRTS-related community safety
requests at the beginning of the 2021-22 school year. More than 168 direct and online SRTS-
related program assistance inquiries were issued, and as City and District partners collaborate
to catch up on these requests, resources and staff capacity are stretched. Parent partners and
community members have been patient waiting for responses to their requests and some
parent Transportation Safety Representatives volunteers have even pitched in to provide
assistance in responding to concerns voiced by their school communities.
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Possible factors generating an elevated number of SRTS-related community safety requests
include:
• Traffic congestion and poor driver/bicyclist behavior exacerbated by:
o A year of work-from-home and distance learning policies disrupting normal
traffic patterns;
o The closure of some school entry points to align with PAUSD social distancing
protocols;
o A cohort of distance learning and Kindergarten families that may have missed a
year of active transportation messaging and on-foot or bike practice;
o A move toward car-based event programming to accommodate social distancing
guidelines to minimize the risk of COVID transmission;
o An elevated number of Spare the Air Alerts due to wildfire increases and other
poor air quality events;
o Delayed, missed, abbreviated or less interactive 2020 -21 SRTS educational
programs impacted by truncated teaching schedules and policies limiting the
presence of adult educators on campus.
• Staff and volunteer capacity limitations including:
o Implications of constrained City financial resources, resulting in adjusting staffing
resources to accommodate special grant activities, dimin ishing capacity for
general program coordination;
o Labor shortages in key support roles including: crossing guards, bus drivers and
police officers
o Turnover of existing, tenured staffing, resulting in delays in hardscape and signal
modification projects due to recruiting and training activities.
o Overcommitted parent volunteers, several of whom resigned from their roles
due to distance learning choices and personal family challenges related to
navigating the pandemic.
Preliminary data suggests that the aforementioned factors have resulted in 2021-22 declines in
active transportation mode share. As conditions normalize, a return to the average 1% year -
over-year mode-share growth experienced in pre-pandemic years is anticipated (See
Attachment B for 2019 travel mode data). 2022-23 academic year strategies in the Five-Year
Plan will focus on achieving this goal. A comprehensive table of 2020-21 SRTS activities
organized by the Six Es is provided below.
Table 1:
Safe Routes to School Program Activities, 2020-2021
DATE ACTIVITY PARTNERS (IN ORDER
OF LEADERSHIP)
DESCRIPTION OUTCOMES
ENCOURAGEMENT
Bi-Monthly City School
Transportation
Safety Committee
Meetings
CPA SRTS, PTA, Palo
Alto Police
Department, PAUSD,
Community
Community
Meetings
• 6 2-hour meetings
• Approx. 130
participants total,
or 21 participants
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DATE ACTIVITY PARTNERS (IN ORDER
OF LEADERSHIP)
DESCRIPTION OUTCOMES
Participants per meeting
Bi-Monthly City School
Transportation
Safety Committee
Planning Meetings
CPA SRTS, PTA, PAPD,
PAUSD,
Agenda-setting
meetings to
support CSTSC
• 5 1-hour meetings
10/15-11/01/20 Fall Walk & Chalk
School Reopening
Events
PTA, PAUSD, CPA
SRTS
Green
transportation
encouragement
events to
support the
return to school
• 7 School-based
events
1/20/20 Ruby Bridges Winter
Walk and Roll
Activities
CPA SRTS, Youth for
Community Service
An online
Google form
highlighting
various options
and activities
• Outreach to more
than 50
community
members
• 30 Participants
11/19/20 PAUSD Family
Engagement
Specialist Event
PAUSD, PTA, CPA SRTS Online Zoom
Q&A-based
parent event
• 34 Participants
6/29/21 Silicon Valley Bike
Coalition Annual
Bike Summit
CPA SRTS, SVBC Participation
in a panel of 3
presenters
sharing active
transportation
best practices
• 5-minute “Palo
Alto Safe Routes to
School: “Pandemic
Edition”
presentation
EDUCATION
Ongoing Spare the Air Youth
Meetings
Metropolitan
Transportation
Commission, City,
Regional Providers
Sharing best
practices in SRTS
programs across
the Bay Area
• 4 quarterly
meetings
August-
November
2020
Sixth-Eighth Grade
Back to School
Bicycle Safety
Lesson
PAUSD, CPA SRTS Bicycle safety
online
education
provided to all
PAUSD 6-8
grade students
• 14 1-hour
presentations
• 950 students
March-May
2021
Bicycle Life
Skills Lesson
CPA SRTS, PAUSD 1 30-45-minute
online bicycle
safety lesson for
all PAUSD 3rd
graders
• Supported 744
students
3/1-5/1/21 K-2 Pedestrian
Safety Lesson
CPA SRTS, PAUSD
30-minute
online
pedestrian
• Supported 2003
students
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DATE ACTIVITY PARTNERS (IN ORDER
OF LEADERSHIP)
DESCRIPTION OUTCOMES
safety education
classroom
lessons
4/1-6/1/21 Fifth Grade Bicycle
Safety Refresher
CPA SRTS, PAUSD 45-minute
grade-based
online bike
safety
education
• Supported 787
students
8/1-11/1/20 Grades 6-8 Bike
Safety Lessons via
EdPuzzle
CPA SRTS, PAUSD
Gradewide
assembly-based
bike safety
education for
grades 6-8
• Supported 2420
students
6/1/21 Middle School Bike
Skills
WheelKids Bicycle
Club
CPA SRTS
Adjusted for
COVID
• Six 4.5- hour
classes
• 77 students
• Approx. 77
parents
ENGINEERING
Ongoing 2012 Bicycle +
Pedestrian
Transportation
Plan Projects
Transportation staff,
Public Works staff
Improvements
identified by the
community to
enhance walking
and bicycling
• Ongoing design
feedback
• CSTSC input
Ongoing South Palo Alto
Bikeway Support
Transportation and
Public Works staff
Projects on
school routes
arising from
VERBS grant
analysis and
from PAUSD or
PTA requests
• Ongoing design
feedback
• CSTSC input
• Education/
outreach
assistance
Ongoing Palo Alto 311
Service Requests
CPA SRTS Requests for
improvements
on school routes
submitted by
the community
• 11 completed
requests
Ongoing Pedestrian and
Bicycle Advisory
Committee (PABAC)
Support
CPA SRTS Monthly reports
of SRTS
activities and
collision data
shared with
PABAC advisory
committee
• 12 summary
reports
at monthly PABAC
meetings
ENGAGEMENT/ENFORCEMENT*
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DATE ACTIVITY PARTNERS (IN ORDER
OF LEADERSHIP)
DESCRIPTION OUTCOMES
Ongoing Monthly Collision
Reporting
PAPD Juvenile bicycle
and pedestrian
collision data
shared monthly
with Safe
Routes/Transpo
rtation staff
• 103 Collisions
Ongoing Traffic Law
Enforcement
PAPD Juvenile bicycle
and pedestrian
traffic citations
shared monthly
with Safe
Routes/Transpo
rtation staff
• 270 Juvenile
Citations/Warnings
Ongoing Bikes
Registered on Bike
Index
Bike Index, CPA SRTS,
PAPD
• 1142 total bicycles
registered since
2019
• 5 bikes recovered
Ongoing Juvenile
Traffic Safety
Diversion
Program
PAPD, Traffic
Safe
Communities Network
of Santa Clara County
Traffic School
for youth with
on-bike
citations
• 1 Juvenile
diversion class.
Approx. 45
students and 30
parents
Ongoing Adult Crossing
Guards
PAPD Crossing guards
for elementary
and middle
school students
at qualifying
intersections
• 29 Crossing
Guards
EVALUATION
Ongoing SRTS Data Providers
Network
Regional Meetings
Santa Clara Dept. of
Public Health, City
Sharing of
County
resources and
best practices
• 4 2-hour Meetings
7/1/20-11/1/20 SRTS Parent Tally CPA Assessment
Survey gauging
parent support
for active school
commutes
• 481 Responses
EQUITY
Ongoing Local Equity
Presentations
and Meetings
CPA SRTS, City
Manager’s Office
PAUSD VTP
Parent meeting
and Youth for
Community
Service Ruby
• 2 45-minute
presentations
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DATE ACTIVITY PARTNERS (IN ORDER
OF LEADERSHIP)
DESCRIPTION OUTCOMES
Bridges
Presentation
Ongoing Bike, Helmet and
Bike Light
Giveaways
CPA, Stanford,
BikesBridge
Ongoing
coordination
• 25 bike helmets
shared with PAPD
• Approx. 27 parent
volunteer-
facilitated bike,
bike light and lock
donations
Ongoing Materials
Translation
CPA SRTS Translation of
SRTS
Communication
materials into
Spanish
• 2 translations
12/1/2020-
5/1/2021
Bike Repair
VeloFix, PTA, CPA
SRTS
Free school-
based bicycle
repair clinics
funded through
the City of Palo
Alto. Extra
repair costs
funded by PTA.
• 200 bikes repaired
at secondary
schools
• 40 student bikes
given away via
Gunn ReCycles
Source: Office of Transportation, October 2021
Program Evaluation
As shown in Table 2, the 2020-21 education programs reached approximately 5,942 students or
roughly the same number of students educated in a normal year, but at about half the number
of instructional minutes in alignment with the PAUSD modified teaching schedule.
Table 2: 2020-2021 Safe Routes to School Core Education Program Reach
PROGRAM NUMBER OF LESSONS/
ASSEMBLIES/DOWNLOADS
NUMBER OF PAUSD
STUDENTS TAUGHT
K-2 Pedestrian Safety Digital Download 385 385
K-2 Grade compulsory online Pedestrian
Safety for Distance Learning and Hybrid
Cohort A and Cohort B Classrooms
110 2,003
3rd Grade compulsory online lessons for
Distance Learning and Hybrid Classrooms
22 744
3rd Grade Socially Distanced Bike Rodeo* 3 100
5th Grade compulsory online Bike Safety
Refresher Distance Learning and Hybrid/In
Person Classrooms
23 787
6-8 grade compulsory online "Back to School
Bike Safety Education" Lessons
N/A 2,420
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Summer Exceptional Needs Adaptive Cycling
Event*
25
Total for Core Education Programs 50 5,942
Source: Office of Transportation, October 2021
* Denotes in-person activity, all other classes were held online
In addition to post-program surveys of teachers, administrators, and volunteers, the
Partnership collects yearly data to estimate levels of school commute alternative mode use. In a
typical year, a table sharing the outcomes of bike counts and travel mode tallies would be
included in this presentation. However, since the 2020 -21 school year was a statistical outlier
from previous years, it was impossible to incorporate meaningful data into longitudinal
analyses. Data collection has resumed for the 2021-22 school year, and results will be reported
out during the 2021-22 Annual Report out to the City Council. 2019-2020 school year data is
shared in the Attachment B.
Some data gathering efforts moved forward in 2020-21, including the administration of an
elementary school parent travel tally. Data validity was compromised by only 481 out of 4,056,
or 12% of parents responding to survey completion requests. This also led to an over -
representation of one particular school population (Ohlone) in the survey results by a margin of
almost 2:1. Future efforts to improve parent response results may include intensifying a
collaboration with PAUSD’s Office of Educational Technology, supporting regional efforts to add
parent school commute questions to the California Healthy Kids Survey, providing additional
resources to incentivize voluntary survey completion, or using staff time/possible grant funding
to promote more effective outreach.
While limited conclusions can be drawn from this data, it was noteworthy that the number one
response (41%) to what accommodations might influence parents who do not currently permit
their children to walk or bike to school to consider doing so was “greater access to protected
pathways.” This could be a significant data point as the City builds out school-focused
engineering projects and plans. Further analysis of a larger sample size to confirm the validity of
this data point is warranted.
Table 3: If your child(ren) do not walk or bike to s chool regularly, what treatments/actions
might encourage you to reconsider allowing them to do so? Check all that apply.
SCHOOL TYPE
#
RESPONDENTS
% OF
RESPONDENTS
More protected pathways 173 41.4%
Ensuring my child has a better understanding of the rules of the
road when walking/bicycling 120 28.7%
Ensuring my child becomes a more proficient bicyclist 117 28%
Waiting until my child gets older 107 25.6%
More school crossing guards to help student pedestrians cross at a
particular intersection 96 23%
Not applicable, my child(ren) walk or bike to school 96 23%
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A trusted student/adult to walk/bike to school with my child 84 20.1%
A walking school bus or bicycle train organized by the school along a
particular route to/from school 72 17.2%
Changes to transportation infrastructure to help moderate vehicle
speeds along certain routes 65 16.6%
Changes to my work schedule or location 69 16.1%
Changing the speed of traffic along the school route 44 10.5%
A bicycle that will help me/my child cover longer distances more
quickly, such as an electric bicycle 32 7.7%
A working bicycle for me/my child 26 6.2%
None of these things would lead me to reconsider 21 5%
Source: Office of Transportation, December 2020
Additional metrics evaluated educator and parent opinions of the revised K-8 online curriculum.
Findings indicated that approximately 80% of educators favor in -person, hands-on lessons.
Lastly, transportation injury data requests and inquiries continue to be hindered by limited staff
capacity to define the data set, as well as incorporate variables such as chronic under -reporting
of pedestrian and bicyclists crashes, the lack of available solo bike crash data, challenges
measuring the severity of collisions and more.
Adopted SRTS Objectives, 2018-2022
The 2019-20 Five-Year Work Plan as reviewed and accepted at the April 19, 2019, City
School Transportation Safety Committee (CSTSC) continued serving as a roadmap for the
program’s development, as the need for staff to triage pandemic impacts d elayed the Team’s
capacity to achieve Year 4 strategies for achieving program goals to grow and strengthen
community-wide support through the SRTS Six E's model for safe, active, healthy, and
sustainable school commutes via the seven key Five-Year Plan objectives. Detailed Year 1-4 Safe
Routes to School Partnership yearly and ongoing strategies are shared in Attachment A.
1. Adopt and institutionalize key SRTS practices and policies across the Partnership and
gather best practices from elsewhere
2. Provide, continue, and enhance school- and community-based SRTS education
programs, materials, and communications
3. Expand and enhance SRTS events, encouragement programs, and materials to
communicate the value of SRTS to parents, students, and the community
4. Gather data to assess and improve SRTS program outcomes
5. Engineer routes to school to develop more safe and efficient networks for families
choosing active transportation
6. Increase awareness and engagement between City Departments and the community
to advance awareness of the SRTS mission, goals, and strategies
7. Commit to an equitable distribution of SRTS resources to encourage broad SRTS
community participation
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2020-21 City/PAUSD/PTA Safe Routes to School Partnership 5 Year Plan Year 4 Strategies
Year 4 Strategies Fully Completed
S-1 Including Youth as the Fourth Partner of the PA SRTS Partnership
S-2 Enhance SRTS online educational materials and resource library
Enhance High School youth outreach
S-3 Pilot one Winter Walk and Roll event
Conduct two local family cycling events
S-4 Complete Year 3 Strategy to distribute a PAUSD parent survey
Develop a behavior change-focused SRTS infographic
S-7 Increase SRTS outreach to students with special needs and other disabilities by conducting a
minimum of one SRTS presentation
Year 4 Strategies Partly Completed
S-1 Hold two PAUSD/City/PTA Partnership meetings to reinitiate PAUSD SRTS policy
implementation and renew Partnership Consensus Statement
S-3 Ensure updated, standardized SRTS language is included in all PAUSD websites and
parent handbooks
S-6 Ensure that relevant transportation concept plans, updated Pedestrian Bicycle Plans
and proposed community engagement strategies are reviewed by the CTSTSC
S-7 Complete Year 3 Strategy to Work with PAUSD Family Engagement Specialists to develop an
Equity Action Plan
Year 4 Strategies Not Completed (mainly due to pandemic-related social distancing barriers)
S-5 Complete two site assessments
S-6 Work with the Community Services Department to administer a bicycle facility Needs
Assessment i.e. “Safe Routes to Parks”
Summary
Percentage of Year 4 Strategies Completed: 57%
Percentage of Year 4 Strategies Fully or Partly Completed: 86%
Percentage of Year 4 Strategies Not Completed: 14%
Policy Implications
This program is consistent with key transportation goals in the City’s Comprehensive Plan 2030,
including creating a sustainable transportation system, reducing congestion, and providing a
safe environment for all road users. Specific policies and programs include:
• Policy T-1.16: Promote personal transportation vehicles as an alternative to cars (e.g.
bicycles, skateboards, roller blades) to get to work, school, shopping, recreational
facilities and transit stops.
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• Program T-1.16.4: Participate in local and regional encouragement events such as
Palo Alto Walk and Rolls, Bike to Work Day, and Bike Palo Alto! that encourage a
culture of bicycling and walking as alternative to single-occupant vehicle trips.
• Policy T1.19: Provide facilities that encourage and support bicycling and walking.
• Program T1.19.2: Prioritize investment for enhanced pedestrian access and bicycle
use within Palo Alto and to/from surrounding communities, including by
incorporating improvements from related city plans, for example the 2012 Palo Alto
Bicycle + Pedestrian Transportation Plan and the Parks, Trails & Open Space master
Plan, as amended, into the Capital Improvements Program.
• Policy T-2.7: Work with the PAUSD to resolve traffic congestion issues associated
with student drop-off and pick-up. Address pedestrian and bicycle access, circulation
and related issues such as coordinating bell schedules on City rights-of-way adjacent
to schools and on PAUSD property.
• Program T6.1.1: Follow the principles of the Safe Routes to Schools program to
implement traffic safety measures that focus on safe routes to work, shopping,
downtown, community services, parks, and schools including all designated school
commute corridors.
• Program T6.1.2: Develop, distribute, and aggressively promote maps and apps
showing safe routes to work, shopping, community services, parks and schools
within Palo Alto in collaboration with stakeholders, including PAUSD, major
employers, TMA's, local businesses and community organizations.
• Policy T-6.2: Pursue the goal of zero severe injuries and roadway fatalities on Palo
Alto city streets.
• Policy T-6.4: Continue the Safe Routes to School partnership with PAUSD and the
Palo Alto Council of PTAs.
• Policy T-6.5: Support PAUSD adoption of standard Safe Routes to School policies and
regulations that address the five E's of education, encouragement, enforcement,
engineering and evaluation.
• Program T6.6.2: Continue to provide educational programs for children and adults,
in partnership with community-based educational organizations, to promote safe
walking and the safe use of bicycles, including the City-sponsored bicycle education
programs in the public schools and the bicycle traffic school program for juveniles.
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• Program T6.6.3: Work with PAUSD and employers to promote roadway safety for all
users, including motorized alternatives to cars and bikes such as mopeds and e-
bikes, through educational programs for children and adults.
Timeline
The Safe Routes to School Partnership supports an ongoing, year-round program which includes
both engineering and programmatic elements. A timeline of recently completed and upcoming
infrastructure projects that reduce risk to students is included in Table 5.
Table 5: SRTS Infrastructure Project Timelines
PROJECT
SCHOOL ROUTES TO
BE IMPROVED
COMPLETION DATE OR
FUTURE CONSTRUCTION
START
Churchill Avenue Enhanced Bikeway,
Phase 0
Palo Alto HS Completed April 2016
Cowper Street at Coleridge Avenue High-
visibility Crosswalks
Walter Hays Completed April 2016
Georgia Ave High-visibility Crosswalk and
Curb Extension
Fletcher MS
Gunn HS
Completed Summer 2016
Los Robles Avenue Bikeway
Enhancements
Briones
Fletcher MS
Gunn HS
Completed Summer 2016
Park Boulevard Bicycle Boulevard Early
Implementation (Stanford Avenue to
Cambridge Avenue)
Greene MS
Palo Alto HS
Completed Summer 2016
Middlefield Road and North California
Avenue Complete Street Project
Greene MS
Palo Alto HS
Completed Fall 2016
Garland Drive Sharrows Greene MS Completed Winter 2017
Overcrossing/Undercrossing
Improvements
Greene MS
Palo Alto HS
Completed August 2017
Arastradero Road at Donald Drive Spot
Safety Improvements
Fletcher MS Completed September 2017
Cowper Street at Coleridge Avenue Traffic
Circle Trial
Walter Hays Completed September 2017
Colorado Avenue at Sandra Place Spot
Safety Improvements
Ohlone Completed July 2018
Channing Avenue and St Francis Drive
Enhanced Bikeway
Duveneck Completed Summer 2018
Ross Road Bicycle Boulevard El Carmelo
Ohlone
Palo Verde
Greene MS
Gunn HS
Palo Alto HS
Completed November 2019;
Adjustments November
2020
Additional minor concrete
work will be done late 2021
Amarillo Avenue-Moreno Avenue Bicycle
Boulevard
El Carmelo
Ohlone
Completed November 2019;
Adjustments November
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PROJECT
SCHOOL ROUTES TO
BE IMPROVED
COMPLETION DATE OR
FUTURE CONSTRUCTION
START
Palo Verde 2020
Charleston-Arastradero Corridor Project
Phase 1 and 2
Barron Park
Briones
Hoover
Fairmeadow
JLS MS
Fletcher MS
Gunn HS
November 2020
Charleston-Arastradero Corridor Project
Phase 3
Barron Park
Briones
Hoover
Fairmeadow
JLS MS
Fletcher MS
Gunn HS
Construction started Oct.
2021
Churchill Avenue Enhanced Bikeway,
Phase 1
Palo Alto HS Construction starts Spring
2022
Churchill Avenue Highway-Railroad
Crossing Safety Improvement Project
Palo Alto HS Spring 2022
East Meadow Drive and Fabian Way
Enhanced Bikeway (as part of South Palo
Alto Bikeways Project)
Fairmeadow
Hoover
Palo Verde
JLS MS
Gunn HS
Estimated construction start
Spring 2023
Bryant Street Bicycle Boulevard Extension
(East Meadow Drive to San Antonio Road)
Fairmeadow
Hoover
JLS MS
Gunn HS
TBD via a new public
outreach process for NTSBB*
projects
Bryant Street Bicycle Boulevard Upgrade
(Menlo Park City Limits to East Meadow
Road)
Addison
El Carmelo
JLS MS
Greene MS
Palo Alto HS
Gunn HS
TBD via a new public
outreach process for NTSBB*
projects
Louis Road-Montrose Avenue Bicycle
Boulevard
Fairmeadow
JLS MS
Gunn HS
TBD via a new public
outreach process for NTSBB*
projects
Maybell Avenue Bicycle Boulevard Briones
Fletcher MS
Gunn HS
TBD via a new public
outreach process for NTSBB*
projects
Park Boulevard-Wilkie Way Bicycle
Boulevard
Barron Park
Briones
Fletcher MS
Gunn HS
TBD via a new public
outreach process for NTSBB*
projects
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PROJECT
SCHOOL ROUTES TO
BE IMPROVED
COMPLETION DATE OR
FUTURE CONSTRUCTION
START
Stanford Avenue Bicycle Boulevard Barron Park Briones
Fletcher MS
Gunn HS
TBD via a new public
outreach process for NTSBB*
projects
Source: Office of Transportation, October 2021
*NTSBB: Neighborhood Traffic Safety and Bicycle Boulevard Project
Resource Impacts
The 2019-20 Safe Routes to School (PL-00026) capital budget was $104,000. Staff consisted of
two (2) full-time coordinators for a total of two (2) FTEs (full time equivalent). This capital
improvement project (CIP) allows for strategic investments in school route safety
infrastructure, such as crosswalks, pedestrian flashing beacons, imp roved signage, and street
markings.
Safe Routes to School infrastructure projects are financed through a variety of means, including
the Safe Routes to School (PL-00026), Bicycle and Pedestrian Transportation Plan
Implementation (PL-04010), and Street Maintenance (PE-86070) CIPs as well as through several
grant programs.
Stakeholder Engagement
The Safe Routes to School Partnership is a collaborative program. According to the International
Association of Public Participation (IAP2), collaborative programs allow for "partnership with
members of the public to identify problems and develop solutions." The program is supported
by bi-monthly City/School Transportation Safety Committee meetings, a Five -Year Plan that is
developed and adopted by SRTS stakeholders to further the mission of the Partnership, and
yearly reports to the City/School Liaison Committee and City Council. Safe Routes staff work
directly with PTA and PAUSD leaders as well as with other stakeholders in the community to
further the Partnership's goals.
Environmental Review
This agenda item is informational only and is not a “project” requiring review under the
California Environmental Quality Act (CEQA).
Attachments:
• Attachment5.a: Attachment A: SRTS Partnership Year 4 of 5 Year Plan 2021
• Attachment5.b: Attachment B: 2019-2020 SRTS Bike Count and Travel Tally Data
• Attachment5.c: Attachment C: 2021 National SRTS Back To School Factsheet
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O-1 O-2 O-3 O-4 O-5 O-6 O-7
Adopt and institutionalize
key SRTS practices and
policies across the
Partnership and gather best
practices from elsewhere
Provide, continue
and enhance school
and community-
based SRTS
education
programs, materials
and
communications
Expand and enhance
SRTS events and
encouragement
programs and
materials to
communicate the
value of SRTS to
parents, students and
the community
Gather data to assess
and improve SRTS
program outcomes
Engineer routes
to school to
develop a more
safe and
efficient
network for
families
choosing active
transportation
Increase awareness &
engagement between City
Departments and the
community to advance
awareness of the SRTS mission,
goals & strategies
Commit to an equitable
distribution of SRTS resources
to encourage broad SRTS
community participation
S-1 S-2 S-3 S-4 S-5 S-6 S-7
Work toward PAUSD SRTS
policy adoption
Build out two
Stanford service
learning education,
evaluation &
enforcement
projects
Expand Youth for
Environmental
Sustainability Conf.
Participation
Develop SRTS Public
Service
Announcements
Increase Spanish and
Mandarin materials
Develop SRTS
educational posters
Participate in
countywide SRTS data
pilot
Integrate Statewide
Traffic System
(SWITRS) data into
SRTS
Pilot online travel
tally
Complete two
site
assessments
and update
Walk and Roll
Maps
Update City Comprehensive
Plan policies
This goal was not developed
S-1 S-2 S-3 S-4 S-5 S-6 S-7
Develop a PAUSD SRTS
policy to sustain ongoing
commitment from PAUSD
Explore optional
and compulsory
SRTS high school
education
programs
Develop a
communications plan
outline
Develop a public list
of carpooling
resources
Develop a PAUSD
parent survey to
evaluate participant
demographics and
identify challenges to
more active
transportation
Complete two
site
assessments
with updated
Walk and Roll
Maps for Palo
Verde and Gunn
H.S.
Create an enforcement
strategy
to reflect changing staffing
levels by shifting traffic
enforcement role to patrol
officers
Conduct a bike repair class
with student input
Promote safer routes for East
Palo Alto PAUSD student
bicyclists
S-1 S-2 S-3 S-4 S-5 S-6 S-7
Develop school report cards
summarizing travel mode
split, SR2S activities
undertaken, and the level
of green travel status
Implement optional
and compulsory
SRTS high
education
programs
Develop fact-based
and consistent Safe
Routes to School
messages that can be
used on social media
Administer a PAUSD
parent survey to
evaluate participant
demographics and
identify challenges to
more active
transportation
Complete two
site
assessments
with updated
Walk and Roll
Maps for Palo
Verde and Gunn
H.S.
Work with PAPD/City to
promote the Bike Index
Registry as a means of
preventing bike theft and
create a workflow at PAPD to
include Bike Index checks on all
recovered bikes
Work with PAUSD Family
Engagement Specialists to
develop an Equity Action Plan
to support underrepresented
and under-resourced
communities
S-1 S-2 S-3 S-4 S-5 S-6 S-7
Hold two PAUSD/City/PTA
Partnership meetings to re-
initiate PAUSD SRTS policy
implementation and renew
Partnership Consensus
Statement
Include Youth as the Fourth
Partner of the PA SRTS
Partnership
Enhance High
School youth
outreach
Enhance SRTS
online educational
materials and
resource library
Ensure updated,
standardized SRTS
language is included in
all PAUSD websites
and
parent handbooks
Pilot one Winter Walk
and Roll event
Conduct two local
family cycling events
Complete Year 3
Strategy to distribute
a PAUSD parent
survey
Develop a behavior
change-focused SRTS
infographic
Complete two
site
assessments
Work with the Community
Services Department to
administer a bicycle facility
needs
assessment ie. “Safe Routes to
Parks”
Ensure that relevent
transportation concept plans,
updated Pedestrian Bicycle
Plans and proposed community
engagement strategies are
reviewed by the CTSTSC
Complete Year 3 Strategy to
Work with PAUSD Family
Engagement Specialists to
develop an Equity Action Plan
Increase SRTS outreach to
students with special needs
and other disabilities by
conducting a minimum of one
SRTS presentation
Safe Routes to School Five Year Work Plan (Last edit: 10/16/21)
*Contingent on safe routes to school funding/capacity and subject to change as demand dictates.
Mission
Goal
To grow and strengthen community-wide support through the SRTS 6 E's (Education, Encouragement, Engineering, Engagement, Evaluation, and Equity) model
for safe, active, healthy, sustainable, school commutes.
Long-Term Objectives* (O)
Year Four Strategies (S) Items Listed in Bold = Completed Activities
Year Three Strategies (S) Items Listed in Bold = Completed Activities
Year Two Strategies (S) Items Listed in Bold = Completed Activities
Year One Strategies (S) Items Listed in Bold = Completed Activities
To enhance and sustain the City/PAUSD/PTA/Youth community partnership to reduce risk to students en route to and from school, and to encourage more
families to choose healthy, active, sustainable alternatives to driving solo more often.
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Objective 1: Adopt and institutionalize key SRTS practices and policies across the Partnership and gather best practices from elsewhere
S-1. Support Safe Routes to School Transportation Safety Representatives at each school site
S-2. PTA inspires action and educates potential leaders about public process, governance and SRTS Advocacy
S-3. Support increased uniform patrol presence to encourage and enforce compliance with existing laws
S-4. Maintain the City School Traffic Safety Committee (CSTSC) as a forum to further the SRTS Partnership's mission, goals & strategies
S-5. Improve communication of SRTS Consensus Statement and other policies, including PAUSD Building for Excellence Requirements, Palo
Objective 2: Provide, expand and enhance school and community-based SRTS education programs and materials
S-1. Cultivate a community of parents and others to build a network of skilled leaders for education and advocacy
S-2. Support active transportation events during the year by setting up information tables, assisting families with route planning and
responding to infrastructure concerns
S-3. Maintain K-2 in-class educational offerings and optimize the program to match students capabilities, support educational best practices
and incorporate infrastructure updates
S-4. Maintain 3rd grade Bicycle Life Skills in-class Curriculum and optimize program to match student capabilities, support best practices and
incorportate infrastructure updates
S-5. Maintain 5th grade in-class educational offerings and optimize the program to match studnets capabilities, support best practices and
incorporate infrastructure updates
S-6. Maintain 6th grade in-class educational offerings and optimize programs to match student capabilities, support best practices and
f d Objective 3: Expand & enhance encourgagement programs to communicate the value of SRTS to parents & the community
S-3. Support Bike to Work Day
S-4. Support City participation in Bike Palo Alto as communicated by the City Manager's Office
S-5. Communicate program activities and successes to the broader community
S-6. Use Walk and Roll Maps and "Safety Tips for Peds/Bikes/Drivers" as part of messaging
S-7. Employ purposeful incentives to support SRTS partcipation
S-8. Communicate the value of bicycling, walking, transit and sharing rides
S-9. Enhance website functionality and user experience
S-10. Support parent education, including Back to School Nights, spring information nights for rising 5th, 6th, and 7th graders and providing
SRTS information in Back to School packets
S-11. Develop a communication plan outline for crisis communications
Objective 4: Gather data to assess and improve SRTS program outcomes
S-1. Incorporate traffic and engineering data into mode split and modal share assessments
S-2. Explain the purpose of data collection to PAUSD administrators and share the data
S-3. Conduct yearly online travel tallies for PAUSD grades K-12
S-4. Conduct yearly bike counts
S-5. Manage local and administrative data requests
Objective 5: Engineer routes to school to develop a more safe and efficient network for families choosing active transportation
S-1. Assist with bicycle infrastructure design review to inform the planning process
S-2. Design and provide materials and education about new infrastructure improvements
S-3. Advovate as a Partnership for the rapid implementation of bike network, bike boulevards, bike racks, arterial projects and bicycle plans
S-4. Respond to Safe Routes to School -related Palo Alto 311 request
S-5. Conduct community site visits
S-6. Provide crossing guard management, including assessing needs, developing contracts and replying to public feedback
S-7. Develop material to support new engineering/infrastructure treatments
Objective 6: Deepen awareness & engagement across City Department & among community reps to advance & institutionalize SRTS
S-1. Support the build-out of the City of Palo Alto Bicycle and Pedestrian Transportation Plan
S-2. Provide students and families with transit system information and offer guidance of proposed transit changes
S-3. Model walking, biking, carpool, and transit through daily transportation decisions
S-4. Assist with plans to develop a more efficient roadway network for families choosing active transportation
S-5. Collaborate with local agencies, including public works, utilities, law enforcement and district officials to support motorist, pedestrians,
and bicyclists
Objective 7: Commit an equitable distribution of SRTS resources to encourage broad SRTS community participation
S-1. Develop Spanish and Chinese language materials
S-2. Promote a "no-guilt approach" to encourage participation via all transportation modes
S-3. Support free service, such as bike repair, helmet and bike light distribution and compulsory education to ensure that under-resourcesd
students can access important safety resources in a way that does not stigmatize them
S-4. Ensure ongoing awarness regarding the geopgrahic distribution of SRTS staff time and resources among Palo Alto regions and across
Safe Routes to School 5-Year Work Plan Ongoing Strategies
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Attachment B – 2019-2020 SRTS Bike Count and Travel Tally Data
2019-2020 alternative mode share/shift, calculated by using bike rack counts and classroom
travel tallies are conducted each fall. Bike rack counts are administered by PTA volunteers
calculating the number of parked bikes at their school. More detailed SRTS data can be found in
Attachment C.
2019 Parked Bicycle Counts at PAUSD Schools
School Type 2019 Parked
Bikes
% Biking % pt. + or – since 2016-17
Elementary 759 16% 0
Middle 1,674 63% +13
High 2,102 51% +10
Total 4,535 39% +8
Source: Office of Transportation, December 2019
Classroom travel tallies are administered by teachers through a show of student hands. In 2016-
17, new online data gathering methods for the classroom travel tally helped expand the
program’s capacity to conduct travel tallies at the secondary level. The City has a goal of reaching
a mean district response rate of 70%. The mean tally response rate was 49% in the first year of
this effort; this year the mean district response rate was 68%. Table 4 shows the travel mode
percentages aggregated by school type for the current school year.
2019 PAUSD Classroom Tally of Mode to School
Walk
Scooter
Skate
(%)
Bike
(%)
Carpool
(%)
Transit
(%)
Drive
(%)
Resp.
Rate
(%)
Alt.
Transp.
Mode
(%)
Alt. Mode Shift
+ or – since
2016-17
(%)
Elem. 25 16 6 3 50 80 50 +3
Middle 13 57 8 2 20 84 80 +3
High 9 54 6 6 24 61 75 +6
Average 15 42 7 4 31 75 68 +4
Source: Office of Transportation, December 2019
Data Interpretation
Weather variations, date of data collection, absenteeism, classroom tally participation rates,
school-based special events, volunteer-based calculation errors, and whether bicycles are left in
the rack or removed during the school day impact the validity of these results.
Importantly, the small mode shift changes across all school levels are well within the norm of
data fluctuations and suggest sustained levels of alternative mode use at a rate that is more than
twice the national average. Nevertheless, the relatively high use of the family car for school
5.b
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commutes of two miles or less, particularly at the elementary level, continues to represent a
growth area for the program. For this reason, the SRTS Partnership will seek to:
• Sustain active mode share numbers; and
• Provide bicycle, pedestrian and driver safety education to accommodate the buildout of
infrastructure appropriate for such high levels of alternative transportation.
Classroom travel tallies are administered by teachers through a show of student hands. In 2016-
17, new online data gathering methods for the classroom travel tally helped expand the
program’s capacity to conduct travel tallies at the secondary level. The City has a goal of reaching
a mean district response rate of 70%. The mean tally response rate was 49% in the first year of
this effort; this year the mean district response rate was 68%. Table 4 shows the travel mode
percentages aggregated by school type for the current school year.
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www.saferoutespartnership.org | Facebook.com/saferoutespartnership | Twitter @SafeRoutesNow2021 1
COVID-19 Has Taken a Toll on
Our Communities and Our Kids
During the pandemic, kids lost access to places and
activities (both in and out of school) where they could
find social connections and physical activity. This
took a serious toll, especially on the most vulnerable
populations. For everyone, the sustained periods of
stress and fear brought on by the pandemic have
contributed to a collective and individual trauma.
Keeping that in mind, it makes sense that moving into
a new school year may be challenging and everyone
involved will require more supportthan they did pre-
pandemic.
The Health and Academic Impacts of
Isolation and Remote Learning
Learning loss has been a growing concern as students
learning remotely have struggled to stay engaged in a
virtual classroom, but there is also significant concern
around physical and mental health because of students’
isolation. This is particularly acute for the many families
coping with significant stress levels during the pandemic,
from fear of contracting and recovering from the virus to
financial, housing, and food insecurities.
• Parents of students learning remotely or in hybrid
models were more likely than parents of students
learning in-person to report that their children
experienced decreased physical activity, time spent
outdoors, time with friends, and worsened mental or
emotional health.1
• Nearly three-quarters of parents polled in a national
survey shared that they were concerned about their
children’s learning loss during the pandemic due to
virtual learning.2 That same poll showed that the
vast majority of parents in the United States are
concerned about the toll remote learning has taken
on their children’s physical and mental wellbeing.3
Why Safe Routes to School is an Essential
Part of Reopening: Talking Points for Safe
Routes Back to School 2021
During the pandemic, students, families, schools, and other community members have dealt
with fear, isolation, and endless attempts to be creative in challenging situations. Now, we
are faced with a new challenge: dealing with the chaos of returning to “normal.” As schools
re-open, there will be a plethora of daunting challenges. Below is an outline of some of the
challenges that have either surfaced because of or were exacerbated by the pandemic and
talking points to outline how Safe Routes to School can provide the tools to address some of
those concerns. While Safe Routes to School cannot solve every problem, it can address some
significant health and safety challenges while enabling easier access to community destinations
and resources that fill other gaps. With thoughtfulness and creativity, we can help communities
thrive in this period of transition.
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Disparate Impacts by Race and
Socioeconomic Status
The pandemic and movements for racial justice in 2020
have underscored racial and economic disparities that
were decades in the making.
• In 2020, anti-Asian hate crimes increased by 150
percent in the nation’s largest cities.4
• The pandemic disproportionately impacted the
mental, physical, and economic health of low-
income communities and Black, Indigenous, and
people of color communities.
ºBlack, Indigenous, and people of color workers
are more likely to be employed in frontline or
essential fields, which were required to continue
going to work in conditions that placed them at
high risk for exposure to COVID-19.5
ºThese same workers are also much more likely
to have pre-existing health conditions, lack
health insurance, and lack access to health
care.6
ºBlack, Native, and Latinx Americans are also
more likely to live in dense, multi-generational
housing, further increasing the risk of exposure
to their communities.7
• As families of color and families with lower incomes
face disparate health and economic hardships
during COVID-19, children of color and children of
families with lower incomes are impacted by those
challenges. Children of color have disproportionately
experienced learning loss, challenges with the digital
divide, food insecurity, and housing instability during
the pandemic.8
• The movements for racial justice this year
highlighted racial profiling and over-policing in
Black communities that have been happening for
decades. For example, in a study from Minneapolis,
Minnesota, Black cyclists made up almost half
of the incident or arrest reports associated with
being stopped for a bicycling citation, despite
making up only 18 percent of the total Minneapolis
population. The report warns that inequitable law
enforcement actions may impede efforts to diversify
the demographics of bike riders and bike advocates
because of fear of targeted policing.9
A Spike in Traffic Danger
With fewer people driving, roads that were designed for
cars to move quickly facilitated higher speeds and more
fatal crashes.
• Even though people were driving less during the
pandemic, the number of traffic fatalities did not
drop at the same rate, causing deaths per mile to
jump by 30 percent.10
• Traffic crashes were more severe because people
were speeding on the emptier roads.11
• Speeding is a serious concern for road users outside
of cars, and particularly for Black, Indigenous, and
people of color communities, who are more likely to
live in areas lacking safe, quality walking and biking
infrastructure.12, 13
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How Walking, Rolling, and Safe
Routes to School Can Help
As schools return to in-person learning, students,
families, and school districts will be facing significant
challenges. Safe Routes to School may not be able
to address every one of those challenges, but it can
provide tools to help support students and their families
as schools reopen. Below is a collection of talking points
to outline how Safe Routes to School programming
can help students and families safely and affordably
navigate their neighborhoods, improve physical and
mental health, boost academic performance, cut costs,
and build community connections. Even as federal,
state, and local guidance changes, Safe Routes to
School activities such as walking school buses are
easy to adapt to different health and safety guidelines.
Thoughtful programming, tailored to the local context
with a focus on the most vulnerable families, can help
people thrive as our communities reopen.
Improved Physical Health
Safe Routes to School supports increased physical
activity, helps students and their families form healthy
habits that can last a lifetime, and decreases the risk of
chronic disease and obesity.
• In a study of adolescents, 100% of the students
who walked both to and from school met the
recommended levels of 60 or more minutes
of moderate to vigorous physical activity on
weekdays.14
• Walking and rolling to daily destinations, like school,
provide an opportunity for physical activity outside
of school time, augmenting physical education
in school. Walking one mile to and from school
each day is two-thirds of the recommended sixty
minutes of physical activity a day. Children who
walk to school have higher levels of physical activity
throughout the day.15, 16
Improved Social/Emotional Health
During the pandemic, many families were coping with
significant stress levels, from fear of contracting and
recovering from the virus, financial, housing, and food
insecurities, to dealing with grief, and trauma. After
the struggle of isolation, physical activity and social
connection can help kids and their families reach better
social and emotional wellbeing.
• Physical activity, movement, and play can be
productive ways of combating stressors. Physical
activity and physical education can support
students’ social and emotional learning, including
managing emotions, establishing relationships, and
feeling empathy for others.17
• Students can build stronger friendships and
relationships through walking and biking together.
Based on a CDC evaluation of 145 informants from
184 walking school bus programs from 2017 to
2018, every additional walking school bus trip per
week was related to a 21 percent increase in the
odds of experiencing less bullying.18
• Increasing the number of interactions with families
and neighbors by walking and rolling through
neighborhoods can build and reinforce positive
social connections.
Lower Transportation and Health Care
Costs for School Districts and Families
Walking and biking are low-cost options for students to
get to and from school, reducing the amount of money
needed to purchase and maintain personal and school
vehicles.
• Transportation is the second-highest household
expense in the United States. In 2019, Americans
spent an average of $10,742 to purchase, fuel, and
insure their vehicles.19
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ºIn 2016, an average of 13 percent of household
expenditures went to transportation. However,
for people with incomes in the bottom 20% of
the U.S., one-third of their expenditures when
to transportation costs. People making less
money are hardest hit by a lack of affordable
transportation options.20
• Safe Routes to School programs can significantly
reduce the cost of bussing for school systems.
American school districts currently spend $100
million to $500 million annually to bus children for
just one or two miles due to hazardous conditions.
Improving walking conditions near schools could
reduce this cost substantially, by decreasing the
need for school bus service for students who live
close enough to walk or bike to and from school.21
ºApproximately 55 percent of children are bused
to school, and we spend $21.5 billion nationally
each year on school bus transportation, an
average of $854 per child transported per
year.22
• Safer options for commuting to school can save
people from the emotional and financial cost of
injuries and fatalities. In New York City, the total
cost of implementing SRTS was just over $10
million, but it produced estimated cost reductions
of $221 million by reducing costs associated with
injury, lifelong disability, and death.23
Reduced Student Tardiness and
Absences
Lack of transportation options can be a barrier to getting
to school on time or at all, especially for students in
communities where there is no option other than to walk
or bike to school.
• A Walking School Bus study in Springfield,
Massachusetts showed that students participating
in the program had a better attendance rate
(approximately 2 percent) than their peers. One
student who was tardy or absent 22 days in the
2010-11 school was not late or absent once after
joining the program.24
• Based on a CDC evaluation of 145 informants from
184 walking school bus programs from 2017 to
2018, every additional walking school bus trip per
was related to a 23 percent increase in the odds of
experiencing a reduction in tardiness.25
Reduced Traffic Congestion and
Improved Air Quality
Traffic congestion, particularly at school arrival and
dismissal, is not only inefficient but it’s also dangerous
for kids and bad for air quality as cars sit idling. By
boosting the number of children walking and bicycling,
Safe Routes to School projects reduce traffic congestion
and improve air quality which can reduce asthma
attacks
• In 2009, school travel by private vehicle accounted
for 10 to 14 percent of all automobile trips made
during morning rush hour.26
• While distance to school is the most commonly
reported barrier to walking and bicycling, private
vehicles still account for half of school trips between
1/4 and 1/2 mile—a distance easily covered on foot
or bike.27, 28
• Children exposed to traffic pollution are more likely
to have asthma, permanent lung deficits, and a
higher risk of heart and lung problems as adults.29
• Over the last 25 years, among children ages 5 to
14, there has been a 74 percent increase in asthma
cases.30 In addition, 14 million days of school are
missed every year due to asthma.31
• One-third of schools are located in “air pollution
danger zones.”32
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Improved Academic Performance
Student health has been linked to academic
performance. Walking and/or rolling to school can help
ensure students arrive ready to learn.
• One study found that after walking on a treadmill for
20 minutes, children responded to test questions
with greater accuracy and had more brain activity
than children who had been sitting. Children also
completed learning tasks faster and more accurately
following physical activity.33
• Physically fit children have larger hippocampal
volume and basal ganglia, brain components both
connected with learning.34
• Sixth- and ninth-grade students with high fitness
scored significantly better on math and social
studies tests compared with less fit students, even
after controlling for socioeconomic status.35
• When children get physical activity before class, they
are more focused on their tasks. Data shows that
this is particularly beneficial for children who have
the most trouble paying attention and those with
attention deficit disorders.36
Increased Safety from Personal and
Traffic Violence
Safe Routes to School programming can help ensure
that walking, rolling, and biking can be a safe and
enjoyable choice, not just a necessary risk for those who
have no other options.
• Increasing the number of people using the streets,
better lighting, and better street design can increase
individual sense of safety as well as decrease actual
criminal activity. Data shows that the safer that
people feel in their neighborhood, the more time
they spend walking.37
• Groups of children walking or biking together
along with one or more adults can provide a safe
space to practice new routes or modes of active
transportation.
• Safe Routes to School programming can help
prepare children to safely respond to bullying or
harassment.
• Safe Routes to School programming can increase
safety on the routes to school without increasing
police presence, especially in Black communities
that experience over-policing and racial profiling.
Conclusion
As schools reopen, Safe Routes to School programming
will be an essential part of ensuring children and their
families have access to the resources they need and a
valuable tool for ensuring the health and safety of school
communities. For many, active transportation can be a
welcome addition for the physical, social, and mental
health benefits, while for other kids and their families,
walking and rolling are their only options. Let’s make
sure that regardless of how people choose to move
through their neighborhoods, they are safe doing so.
References
1 Verlenden JV, Pampati S, Rasberry CN, et al. Association of Children’s Mode of School Instruction with Child and Parent Experiences
and Well-Being During the COVID-19 Pandemic – COVID Experiences Survey, United States, October 8–November 13, 2020. MMWR
Morb Mortal Wkly Rep 2021;70:369–376. DOI: http://dx.doi.org/10.15585/mmwr.mm7011a1external icon
2 Roberts, Nicole. “After Nearly a Year of Remote Learning Parent’s Fears Grow About Physical Health.” Forbes. Forbes Magazine,
January 11, 2021. https://www.forbes.com/sites/nicoleroberts/2021/01/11/after-nearly-a-year-of-remote-learning-parents-fears-grow-
about-physical-health/?sh=5460b7a8428b.
3 Ibid.
4 Center for the Study of Hate & Extremism at California State University, San Bernardino. (2020). Anti-Asian Hate Crime Reported to
Police in America’s Largest Cities: 2020. https://www.csusb.edu/sites/default/files/FACT%20SHEET-%20Anti-Asian%20Hate%20
2020%203.2.21.pdf
5 Why COVID-19 Has Hit Black, Indigenous, and People of Color Hardest. DoSomething.org. Accessed April 8, 2021. https://www.
dosomething.org/us/articles/why-covid-19-has-hit-black-indigenous-and-people-of-color-hardest.
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www.saferoutespartnership.org | Facebook.com/saferoutespartnership | Twitter @SafeRoutesNow2021 6
6 Ibid.
7 Ibid.
8 Mitchell, Faith. COVID-19’s Disproportionate Effects on Children of Color Will Challenge the Next Generation. Urban Institute, August 17,
2020. https://www.urban.org/urban-wire/covid-19s-disproportionate-effects-children-color-will-challenge-next-generation
9 Hoffman, Melody, Kmiecik, Anneka. Bicycle Citations and Related Arrests in Minneapolis 2009-2015. MPLS Bicycle Coalition, October 2016.
https://d3n8a8pro7vhmx.cloudfront.net/mplsbike/pages/3970/attachments/original/1476137957/MBC_Police_Citations_Report_Final2_small.
pdf?1476137957
10 National Center for Statistics and Analysis. (2020, December). Early estimates of motor vehicle traffic fatalities and fatality rate by sub-
categories through June 2020 (Crash•Stats Brief Statistical Summary. Report No. DOT HS 813 054). National Highway Traffic Safety
Administration. https://crashstats.nhtsa.dot.gov/Api/Public/ViewPublication/813054.
11 CTDOT and State Police Launch Please Do Not Speed Initiative. Connecticut Department of Transportation. (2020, May 8). https://
portal.ct.gov/DOT/News-from-the-Connecticut-Department-of-Transportation/2020/CTDOT-and-State-Police-Launch-Please-Do-Not-
Speed-Initiative.
12 Dangerous by Design 2021. Smart Growth America, March 2021. https://smartgrowthamerica.org/wp-content/uploads/2021/03/
Dangerous-By-Design-2021-update.pdf.
13 Thrun E, Chriqui JF, Slater SJ, Barker DC, and Chaloupka FJ. “Using Local Land Use Laws to Facilitate Physical Activity.” Bridging
the Gap, Health Policy Center, Institute for Health Research and Policy, University of Illinois at Chicago, March 2012. http://www.
bridgingthegapresearch.org/_asset/5q86hg/btg_land_use_pa_FINAL_03-09-12.pdf.
14 Alexander, Leslie M., Inchley, Jo, Todd, Joanna, Currie, Dorothy, Cooper, Ashley R., and Currie, Candace. “The Broader Impact of
Walking to School Among Adolescents: Seven Day Accelerometry Based Study”. British Medical Journal. 331 (2005): 1061-1062.
15 Alexander et al., The broader impact of walking to school among adolescents. BMJonline.
16 Cooper et al., Commuting to school: Are children who walk more physically active? Amer Journal of Preventative Medicine 2003: 25 (4)
17 “School Physical Education and Physical Activity Policies Can Support the Social and Emotional Climate and Learning.” Centers for
Disease Control and Prevention. Accessed May 12, 2021. https://www.cdc.gov/healthyschools/323219-A_FS_SchoolPE_PA-032621-
FINAL_1.pdf.
18 Carlson, J. A., Steel C, Bejarano CM, Beauchamp MT, Davis AM, Sallis JF, et al. (2020). Walking School Bus Programs: Implementation
Factors, Implementation Outcomes, and Student Outcomes, 2017-2018. Preventing Chronic Disease. Retrieved from https://www.cdc.
gov/pcd/issues/2020/20_0061.htm
19 Consumer Expenditures--2019. (2020, September 9). https://www.bls.gov/news.release/cesan.nr0.htm.
20 The High Cost of Transportation in the United States. Institute for Transportation and Development Policy. (2019, May 23). https://www.
itdp.org/2019/05/23/high-cost-transportation-united-states/.
21 McDonald NC, Steiner RL, Palmer WM, Bullock, AN, Sisiopiku, VP, Lytle BF. Costs of school transportation: quantifying the fiscal
impacts of encouraging walking and bicycling for school travel. Transportation. 2014; doi:10.1007/s11116-014-9569-7.
22 Digest of Education Statistics, 2010. Tables 184, 186 and 187. Washington, DC: U.S. Department of Education, National Center for
Education Statistics, 2011.
23 Muennig PA, Epstein M, Li G, DiMaggio C. The cost-effectiveness of New York City’s Safe Routes to School Program. Am J Public
Health. 2014;104(7):1294-1299.
24 Attendance Works. “Springfield: Walking School Bus - Attendance Works.” Accessed August 22, 2016. http://www.attendanceworks.
org/what-works/springfield-walking-school-bus/.
25 Carlson, J. A., Steel C, Bejarano CM, Beauchamp MT, Davis AM, Sallis JF, et al. (2020). Walking School Bus Programs: Implementation
Factors, Implementation Outcomes, and Student Outcomes, 2017-2018. Preventing Chronic Disease. Retrieved from https://www.cdc.
gov/pcd/issues/2020/20_0061.htm
26 McDonald N., Brown A., Marchetti L., Pedroso M. (2011). U.S. School Travel 2009: An Assessment of Trends. American Journal of
Preventive Medicine, 41(2), 146-151.
27 U.S. Centers for Disease Control and Prevention, Morbidity and Mortality Weekly Report September 30, 2005, “Barriers to Children
Walking to or from School, United States 2004.” Available at www.cdc.gov/mm wr/preview/mmwrhtml/mm5438a2.htm.
28 Federal Highway Administration, National Household Travel Survey 2001; NHTS Brief on Travel to School, January 2008.
29 Gauderman, W. J., E. Avol, F. Lurmann, N. Kuenzli, F. Gilliland, J. Peters and R. McConnell, “Childhood Asthma and Exposure to Traffic
and Nitrogen Dioxide,” Epidemiology, Volume 16, No. 6, November 2005. AND Gauderman, W.J., H. Vora, R. McConnell, K. Berhane,
F. Gilliland, D. Thomas, F. Lurmann, E. Avol, N. Kunzli, M. Jerrett, and J. Peters, “Effect of exposure to traffic on lung development from
10 to 18 years of age: a cohort study,” The Lancet, Volume 368, February 2007.
30 Centers for Disease Control and Prevention. Surveillance for Asthma—United States, 1960-1995: CDC Surveillance Summaries, April
24, 1998. MMWR Morbidity and Mortality Weekly Report, Vol. 47 (SS-1), 1998, pp. 1-27.
31 Centers for Disease Control and Prevention. Healthy Youth! Health Topics: Asthma. Available at http://www.cdc.gov/HealthyYouth/
asthma/index.htm.
32 Appatova, A. S., Ryan, P., LeMasters, G., Grinshpun, S. “Proximal exposure of public schools and students to major roadways: a
nationwide US survey,” Journal of Environmental Planning and Management, Volume 51, Issue 5, 2008.
33 Hillman CH, Pontifex MB, Raine LB, Castelli DM, Hall EE, Kramer AF. The effect of acute treadmill walking on cognitive control and
academic achievement in preadolescent children. Neuroscience. 2009;159(3):1044-1054. doi:10.1016/j.neuroscience.2009.01.057
34 Castelli, D.M., Glowacki, E., Barcelona, J.M., Calvert, H.G., & Hwang, J. (2015). Active Education: Growing Evidence on Physical
Activity and Academic Performance. [Research brief.] Active Living Research. http://activelivingresearch.org/sites/default/files/ALR_Brief_
ActiveEducation_Jan2015.pdf
35 Coe, D. P., Peterson, T., Blair, C., Schutten, M. C., & Peddie, H. (2013). Physical fitness, academic achievement, and socioeconomic
status in school-aged youth. Journal of School Health, 83(7), 500–507. https://www.ncbi.nlm.nih.gov/pubmed/23782093.
36 Taylor, A., Novo, D., & Foreman, D. (2019). An Exercise Program Designed for Children with Attention Deficit/Hyperactivity Disorder
for Use in School Physical Education: Feasibility and Utility. Healthcare (Basel, Switzerland), 7(3), 102. https://doi.org/10.3390/
healthcare7030102
37 Foster, S., Hooper, P., Knuiman, M. et al. Safe RESIDential Environments? A longitudinal analysis of the influence of crime-related safety
on walking. International Journal of Behavioral Nutrition and Physical Activity 13, 22 (2016). https://doi.org/10.1186/s12966-016-
0343-4
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City of Palo Alto (ID # 13713)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: Approve Minutes from October 25, 2021
From: City Manager
Lead Department: City Clerk
Recommendation
Staff recommends Council to review and approve the draft minutes as presented.
Attachments:
• Attachment6.a: 20211025amCCs
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DRAFT ACTION MINUTES
Page 1 of 4
City Council
Special Meeting
October 25, 2021
Virtual Only
The City Council of the City of Palo Alto met on this date in virtual
teleconference at 5:01 P.M.
Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka
Absent: None
Study Session
1. 1033 Amarillo Avenue (21PLN-00212): Request for Pre-screening of a
Proposal by APIC Amarillo Avenue LLC for Zoning Code Text
Amendments to Allow for the Subdivision of one 20,787 sf Single-
family Residential (R-1) Zoned Parcel into Four Parcels, as well as
Demolition of Four Residential Units to Develop Eight Dwelling units
(Four Main residences and Four ADUs). Environmental Assessment:
Not a Project. Zoning District: R-1.
NO ACTION TAKEN
2. 660 University Ave [21PLN-00199]: Request for a Planned Home
Zoning Pre-screening by KSH Architects, to Combine Three Parcels
(511 Byron St, 660 University Ave, 680 University Ave/500 Middlefield
Rd), Demolish Existing Buildings (9,215 SF Office) and Construct a
Four Story Mixed-Use Building with Ground Floor Office (9,115 SF) and
Multi-Family Residential (70 units) and a Two Level Below-Grade
Parking Garage. Environmental Assessment: Not a Project; any
Subsequent Formal Application Would be Subject to CEQA Review.
Zoning District: RM-20 (Low Density Multiple-Family Residence
District).
NO ACTION TAKEN
City Council took a break at 7:37 A.M. and returned at 7:47 P.M.
Agenda Changes, Additions and Deletions
None
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DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 10/25/2021
Consent Calendar
Council Member Kou left the meeting at 8:05 P.M.
MOTION: Council Member Cormack moved, seconded by Vice Mayor Burt
to approve Agenda Item Numbers 3-4.
3. Approval of Minutes From the September 27, 2021 City Council
Meeting.
4. Approval of Contract Number C21181509 with SCS Field Services in an
Amount Not to Exceed $370,809 to Provide Landfill Gas Monitoring and
Reporting Services for a Period of Three Years.
MOTION PASSED: 6-0, Kou absent
Action Items
5. Discuss the Preliminary Q1 FY 2022 Financial Status and Approve the
following: 1) FY 2022 Budget Amendments in Various Funds, 2)
Amendment to the Utilities Management and Professional Association
of Palo Alto Salary Schedule, and 3) Amendments to the FY 2022 Table
of Organization to Add 4.00 FTE Positions.
Council Member Kou returned at 8:19 P.M.
MOTION: Mayor DuBois moved, seconded by Council Member Cormack to:
A. Approve a Budget Amendment Ordinance for Fiscal Year 2022 in
various funds, as identified in Attachment A (requires 2/3 super
majority approval, or 5 affirmative votes);
B. Approve an amendment to the Utilities Management and Professional
Association of Palo Alto (UMPAPA) Salary Schedule to increase the
Utility Safety Officer classification salary in alignment with market
rates in Attachment B;
C. Approve amendments to the FY 2022 Table of Organization in
Attachment C consistent with the budget amendments in Attachment
A;
D. Review and accept this preliminary financial status report for the first
quarter of FY 2022; and
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Sp. City Council Meeting
Draft Action Minutes: 10/25/2021
E. Direct Staff to further develop recommendations in specific areas and
return to City Council for action, including for one FTE Code
Enforcement Officer position with the expectation to return to City
Council prior to the mid-year budget review.
MOTION SPLIT FOR THE PURPOSE OF VOTING
PART A OF MOTION PASSED: 6-1, Tanaka no
PARTS B-E OF MOTION PASSED: 7-0
MOTION: Mayor DuBois moved, seconded by Council Member Cormack to
move Item 7 to be heard on the November 8, 2021 City Council meeting.
MOTION PASSED: 7-0
6. Direction to Engage the Sobrato Organization Regarding Future Uses of
the 340 Portage/3200 Park site; Alternatively, Adopt a Formal
Interpretation of PAMC Section 18.70.070(b)(2)(E). Environmental
Analysis: Not a Project In Accordance With CEQA Guidelines.
MOTION: Council Member Filseth moved, seconded by Council Member
Cormack to:
A. Postpone formal interpretation of Palo Alto Municipal Code (PAMC)
section 18.70.070(b)(2)(E) for four months, and;
B. Direct Staff to begin conversations with representatives of the Sobrato
Organization, possibly involving a Council ad hoc committee, and
return to the Council within that same time period with a
recommendation on whether or not to continue discussion on a
possible negotiated agreement with the property owner for the future
redevelopment of the property located at 3200 Park/340 Portage/Olive
Avenue.
MOTION PASSED: 6-1, DuBois no
7. Public Hearing: Consider Adoption of Two Ordinances Implementing
the Objective Standards Project, Including:1) New Chapter 18.24,
Objective Design Standards, to Replace Existing Context-Based Design
Criteria; 2) Modifications to Affordable Housing (AH) and Workforce
Housing (WH) Overlay Districts to Eliminate the Legislative Process; 3)
Expansion of Affordable Housing (AH) and Housing Incentive Program
(HIP) to PTOD-Eligible Properties; 4) Changes to Remove
Inconsistencies and Redundancies, and Streamline Project Review
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DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 10/25/2021
Throughout Title 18 Chapters. CONTINUED FROM OCTOBER 4,
2021.(This item is to be heard on the November 8, 2021 City Council
Meeting)
Adjournment: The meeting was adjourned at 11:10 P.M.
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City of Palo Alto (ID # 13589)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: Approval of a Funding Agreement with the Santa Clara Valley
Transportation Authority (VTA) for City of Palo Alto On -Demand Transit
Service to Provide $2M in Funding and Requiring $500,000 in City Matching
Funds Over Two Years
From: City Manager
Lead Department: Transportation Department
Recommendation
Staff recommends that Council approve and authorize the City Manager to execute a Funding
Agreement (attached) with the Santa Clara Valley Transportation Authority (VTA) for City of
Palo Alto On-Demand Transit Service. The Agreement will provide up to $2 million in funding
and the City will be required to match up to $500,000 (or 20% of the actual project cost) over
two years.
Background
The VTA Board of Directors adopted the 2016 Measure B Transit Operations Program Category
Guidelines at their October 5, 2017 meeting. One of the Tran sit Operations subcategories funds
candidate projects and programs that support innovative transit service models to address
first/last-mile connections.
The 2016 Measure B Program office released the Innovative Transit Service Models Competitive
Grant call-for-projects on October 5, 2020, making available $6.0 million for distribution. The
City of Palo Alto applied for a grant on December 3, 2020, to implement an On-Demand Transit
Service. The grant application was in alignment with the August 14, 2017 council motion to
approve the Palo Alto Transit Vision Plan while directing staff to incorporate flex transit model s
and seek Measure B funds.1
Discussion
VTA awarded $2,000,000 to the City of Palo Alto for the On -Demand Transit Service project as
proposed in the grant application. The On-Demand service will provide flexible routes and
flexible schedule transit service within most of the city. Pick-up and drop-off locations will be
virtually positioned within an acceptable walking distance with the help of a web application.
1 August 14, 2017 Staff Report and Action Minutes
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Door-to-door service will also be available for riders who may require extra assistance. The
attached funding agreement with VTA (Attachment A) is required for the City to obtain
Measure B Transit Operations Program Funds. The service parameters are also attached within
the funding agreement (Attachment A) starting on page 11.
Timeline
Upon execution of the funding agreement, the city will prepare a nd publish the Request for
Proposal (RFP) document in Fall 2021 to hire an on-demand shuttle service provider. Staff will
return to the Council in Winter 2021 for final On-Demand Transit service contract approval with
the selected vendor. Staff are targeting initiation of the service by August 1, 2022 or earlier.
Resource Impact
The approval of the funding agreement with VTA is required to receive up to $2.0 million in
Measure B Innovative Transit Service Models Program funding. The total cost of the project is
estimated to be $2.5 million. The $0.5 million in remaining project expenses is the 20%
minimum matching contribution that the City is required to make under the grant award
contract.
Staff will return to Council in Winter 2021, after a RFP is conducted, to award the contract for
On-Demand Transit Service as well as recognize the grant revenue and appropriate expense
funding for the service. The City will request reimbursement of funds for the eligible costs, and
the agreement specifies that reimbursement occurs no more than monthly.
At this time, it is assumed that the City’s matching obligation will be funded through a $160,000
In-Kind Contribution and $340,000 in fare collection. The In-Kind Contribution will be covered
by City staff’s time to oversee the implementation and maintenance of the On-Demand Transit
Service. Staff has estimated that the program could generate approximately $500,000 over the
two-year service period; however, there is a risk that the program will not generate anticipated
utilization and fare revenue. Staff will monitor program performance, and if fare collection is
not projected to meet estimates, the City can decide to terminate the funding agreement or
return to Council to request a City funded grant match at any time during the agreement
period.
Policy Implications
Participation in the Measure B funding agreement is supported by the following City of Palo
Alto Comprehensive Plan 2030 policies and programs:
Policy T-1.1: Take a comprehensive approach to reducing single-occupant vehicle trips by
involving those who live, work and shop in Palo Alto in developing strategies that make it easier
and more convenient not to drive.
Policy T-1.6: Encourage innovation and expanded transit access to regional destinations, mult i-
modal transit stations, employment centers and commercial centers, including those within
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Palo Alto through the use of efficient public and/or private transit options such as rideshare
services, on-demand local shuttles and other first/last mile connections.
Program T1.6.1: Collaborate with transit providers, including Caltrain, bus operators and
rideshare companies, to develop first/last mile connection strategies that boost the use of
transit and shuttle service for local errands and commuting.
Policy T-1.13: Encourage services that complement and enhance the transportation options
available to help Palo Alto residents and employees make first/last mile connections and travel
within the city for daily needs without using a single -occupancy vehicle, including shuttle, taxi
and ridesharing services.
Program T1.13.1: Investigate a pilot program to subsidize a taxi, rideshare or transit program
for Palo Altans to get to/from downtown, including offering education and incentives to
encourage users.
Stakeholder Engagement
The directive to explore flexible transit models came from Council on August 14, 2017,
following the 2015-17 Transit Vision Planning Process that included two meetings with 35
members of the public and 1,981 community survey responses. Flex transit models were
discussed in the Transit Vision Plan. Before starting an on-demand service, the selected vendor
will be required to conduct community outreach to support the successful launch of the
project.
Environmental Review
The program is not considered a project under CEQA because it has no potential for resulting in
either a direct or reasonably foreseeable indirect change in the environment. If the program is
found to be a project under CEQA, the action being considered is exempt from envir onmental
review pursuant to CEQA Guidelines Section 15061(b)(3) in that the activity is covered by the
general rule that CEQA applies only to projects which have the potential for causing a
significant effect on the environment. The program, which proposes no physical changes and
would support transit ridership, thereby reducing greenhouse gas emissions, would have no or
only a de minimis impact on the environment. In the alternative, the program is exempt from
further review under CEQA Guidelines Sections 15301 and 15308 as 1) it could indirectly result
in the operation or permitting of existing public facilities involving negligible or no expansion of
existing or former use and 2) consists of actions taken by the City to assure the maintenance,
restoration, enhancement, or protection of the environment.
Attachment
• Attachment A 2016 Measure B On-Demand Transit Operations Funding Program
Agreement
Attachments:
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• Attachment7.a: Attachment A: 2016 Measure
B_Innovative_Transit_PA_OnDemand_Agreement
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FUNDING AGREEMENT
BETWEEN
CITY OF PALO ALTO
AND
SANTA CLARA VALLEY TRANSPORTATION AUTHORITY
FOR
CITY OF PALO ALTO ON-DEMAND SERVICE
THIS AGREEMENT (“AGREEMENT”) is between the CITY OF PALO ALTO, referred to herein as “CITY”, and
the SANTA CLARA VALLEY TRANSPORTATION AUTHORITY, referred to herein as “VTA”. Hereinafter, CITY
and VTA may be individually referred to as “PARTY” or collectively referred to as “PARTIES”.
I. RECITALS
1. Whereas, on June 24, 2016, the VTA Board of Directors adopted a resolution to place a ballot measure
before the voters of Santa Clara County in November 2016 to authorize a one-half of one percent
retail transaction and use tax (“2016 MEASURE B”) for 30 years for nine transportation-related
program categories; and
2. Whereas, on November 8, 2016, the voters of Santa Clara County enacted 2016 MEASURE B for 30
years to pay for the nine transportation-related program categories; and
3. Whereas, the duration of 2016 MEASURE B will be 30 years from the initial year of collection,
beginning April 1, 2017, and continuing through March 31, 2047; and
4. Whereas, on October 5, 2017, the VTA Board of Directors established the 2016 Measure B Program
(“PROGRAM”) and adopted the 2016 Measure B Program Category Guidelines; and
5. Whereas, the PROGRAM includes a Transit Operations program category (“TRANSIT OPS CATEGORY”)
to increase ridership, improve efficiency, enhance mobility services for seniors and disabled, and
improve affordability for the underserved and vulnerable constituencies in the county; and
6. Whereas, the TRANSIT OPS CATEGORY consists of three sub-categories, including an Innovative
Transit Service Models Competitive Grant Program (“INNOVATIVE TRANSIT PROGRAM”); and
7. Whereas, on December 5, 2019 the VTA Board of Directors adopted the INNOVATIVE TRANSIT
PROGRAM criteria; and
8. Whereas, on October 5, 2020 the Fiscal Year (“FY”) 2020 (July 1, 2020 to June 30, 2021) to Fiscal Year
2021 (July 1, 2021 to June 30, 2022) INNOVATIVE TRANSIT PROGRAM call for projects was released;
and
9. Whereas, on March 4, 2021 the VTA Board of Directors approved the project list for the INNOVATIVE
TRANSIT PROGRAM; and
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10. Whereas, City of Palo Alto On-Demand Service is an eligible project on the VTA Board of Directors
approved project list for the INNOVATIVE TRANSIT PROGRAM; and
11. Whereas, VTA and CITY desire to specify herein the terms and conditions under which the
INNOVATIVE TRANSIT PROGRAM funds will be administered to CITY by VTA as directed by the VTA
Board of Directors.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the PARTIES agree as follows:
II. AGREEMENT
1. PROJECT DESCRIPTION
For the City of Palo Alto On-Demand Service project, the CITY will provide, manage, and coordinate
the operation of the transportation services (the “PROJECT”) to public during the term of this
AGREEMENT. The PROJECT should be provided in accordance with the service area and parameters,
attached hereto and incorporated herein as Attachment A.
2. TERM OF AGREEMENT
The term of this AGREEMENT will commence on the Effective Date (as defined in the signature block
below) and continue through the earlier of: (i) two years after the Effective Date, (ii) completion of
the PROJECT, (iii) cancellation of the PROJECT, or (iv) termination of this AGREEMENT pursuant to
the terms herein.
3. COST OF PROJECT
Total cost of the PROJECT (“TOTAL PROJECT COST”) is estimated not to exceed $2,500,000. TOTAL
PROJECT COST means the total cumulative dollar amount actually incurred and expended toward the
PROJECT by all PARTIES involved, as measure at the completion or termination of the PROJECT.
4. FINANCIAL CONTRIBUTION TO COST OF PROJECT
a. VTA’s Financial Contribution for PROJECT. VTA will contribute an amount not to exceed
$2,000,000 of INNOVATIVE TRANSIT PROGRAM funds to be used by CITY for completion of the
PROJECT. All funds will be available on a reimbursement basis only, pursuant to the terms and
conditions set forth herein.
b. CITY’s Financial Contribution for PROJECT. CITY is solely responsible for all funds CITY has
expended toward the PROJECT prior to March 4, 2021, and CITY must not seek reimbursement
from VTA for such costs.
c. Additional Funds. Any additional funds required to complete the PROJECT will be CITY’s sole
responsibility.
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d. PROJECT Savings. If the PROJECT is anticipated to be delivered under budget, INNOVATIVE
TRANSIT PROGRAM funds will be reduced in proportion to CITY’s Financial Contribution to
PROJECT.
e. In all circumstances, regardless of the TOTAL PROJECT COST, CITY is responsible for contributing
a minimum of 20% of the TOTAL PROJECT COST.
5. ELIGIBLE USE OF FUNDS
Only ELIGIBLE COSTS (as defined herein) directly related to the PROJECT costs incurred by CITY after
March 4, 2021, will be eligible for reimbursement.
VTA will only reimburse CITY for actual costs directly related to the PROJECT (“ELIGIBLE COSTS”).
ELIGIBLE COSTS are costs that: (i) are directly related to the planning, operation, and administration
of the PROJECT; and (ii) were incurred in compliance with all applicable 2016 Measure B Program
requirements.
6. CITY’S ROLE
a. Tasks. CITY will be the sponsor and implementing agency for the PROJECT. In its role as sponsor
and implementing agency under this AGREEMENT, CITY must perform and/or be responsible for
the following tasks:
i. Serve as project manager to provide, manage, and coordinate the operation of
PROJECT in accordance with service parameters in Attachment A.
ii. Perform all procurement actions necessary for PROJECT, including but not limited to
advertising the work via a public solicitation, opening bids in response to the public
solicitation, awarding a contract, approving contract documents, and administering
the awarded contract in accordance with all applicable laws, regulations, and codes,
including but not limited to the California Public Contract Code and the California
Labor Code.
iii. Begin PROJECT service operation within one (1) year of the Effective Date of this
AGREEMENT.
iv. Obtain all necessary permits and certifications for PROJECT.
v. Keep VTA apprised of potential changes that may affect PROJECT operations.
vi. Conduct standard close-out activities for the PROJECT, including but not limited to
performing final accounting review and reviewing all contractual requirements.
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b. Other PROJECT Management Duties. CITY must:
i. Submit a project management plan (“PMP”) to VTA in accordance with the PMP
template in Attachment B within thirty (30) business days of the Effective Date of this
AGREEMENT. The PMP must be in writing and must include information regarding
service scope, staffing plan, cost, schedule, and contracting plan.
ii. Actively monitor actual PROJECT expenditures to ensure that the 2016 MEASURE B
funds are used to pay only for ELIGIBLE COSTS (as defined in Section 5).
iii. Provide VTA with written quarterly progress reports (“PROGRESS REPORTS”) (as
supplied by VTA to CITY) on the PROJECT, including but not limited to updates on
PROJECT expenditures, any changes in scope and schedule, PROJECT status, monthly
PROJECT performance such as ridership, total miles, total hours, fare collection and
any other information VTA may require for inclusion in the progress updates.
iv. Submit the PROJECT’s final report (“FINAL REPORT”) to VTA. This FINAL REPORT must
be in writing and must include information regarding final PROJECT costs, total
ridership, total revenue miles and total revenue hours, fare collection, along with any
other information VTA may require for inclusion in the FINAL REPORT.
v. CITY will make staff available to present on the PROJECT at VTA committees as
needed.
7. VTA’S ROLE
VTA will review PROJECT’s PMP, PROGRESS REPORTS and FINAL REPORT, and provide oversight
of the PROJECT to ensure PROJECT compliance with the 2016 Measure B Program Category
Guidelines.
8. CITY’S OBLIGATIONS
CITY must:
a. Ensure that all 2016 MEASURE B funds are expended on only allowable INNOVATIVE TRANSIT
PROGRAM expenditures as described above in Section 5. ELIGIBLE USE OF FUNDS.
b. Begin request for reimbursement of ELIGIBLE COSTS (see Section 5. ELIGIBLE USE OF FUNDS)
from VTA within one (1) year of the Effective Date of this AGREEMENT.
c. Submit to VTA all records including contractors’ invoices, miscellaneous invoices, and force
account charges as substantiation for invoices submitted to VTA for reimbursement
hereunder.
d. Maintain financial records, books, documents, papers, accounting records, and other
evidence pertaining to costs related to this AGREEMENT for five (5) years. CITY shall make
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such records available to VTA upon VTA’s written request for review and audit purposes.
Financial audits will be performed at VTA’s sole discretion.
e. Submit invoices to VTA at vta.accountspayable@vta.org, no more frequently than monthly,
for reimbursement of ELIGIBLE COSTS (see Section 5. ELIGIBLE USE OF FUNDS). CITY must
submit invoices within one year of the date CITY incurs the cost submitted on the invoice for
reimbursement (unless otherwise approved by VTA in writing).
9. VTA’S OBLIGATIONS
VTA will remit the amount due to the CITY under an invoice within thirty (30) calendar days of
receipt of a complete and proper, fully documented invoice complying with the requirements
set forth herein.
10. MODIFICATION TO PROJECT SERVICE
CITY must inform VTA, in writing, of any minor modifications to PROJECT service, including, but
not limited to removal of any proposed pick up/drop off locations and schedule adjustments
within a one-hour window that do not impact frequency or service or service area changes.
CITY must inform VTA, in writing, of potential major modifications to PROJECT, including but not
limited to extended or reduced service hours of more than 30 minutes and changes in service
areas.
11. INDEMNIFICATION
Neither VTA nor any officer or employee thereof will be responsible for any damage or liability
arising out of or relating to CITY’s acts or omissions under or in connection with any work,
authority, or jurisdiction associated with this AGREEMENT. Pursuant to California Government
Code §895.4, CITY must fully defend, indemnify, and save harmless VTA from all suits or actions
of every name, kind, and description arising from an injury (as defined by California Government
Code §810.8) relating to CITY’s acts or omissions under or in connection with any work,
authority, or jurisdiction delegated to CITY under this AGREEMENT. This provision will survive
the termination or expiration of this AGREEMENT.
12. INSURANCE
At all times during this AGREEMENT, CITY must comply with the insurance requirements and
specifications of Attachment C attached hereto, and herein incorporated by reference.
13. ADDITIONAL INSURED AND INDEMNITY PROVISION
In any agreement executed between the CITY and a third party for purposes related in any way
to the subject matter of this AGREEMENT (“Third Party Contract”), the CITY must require that
VTA be named as (i) Additional insureds on a primary and non-contributory basis with
Separation of Insureds and Waiver of Subrogation on all policies of insurance, except when not
applicable required in the Third Party Contract and (ii) indemnified parties in any indemnity
provision contained in the Third Party Contract. Third Party Contracts must contain insurance
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requirements with coverages at least as broad as, and limits at least as great as, the
requirements of Attachment C in this AGREEMENT.
14. PUBLIC WORKS
If the CITY awards a contract to a third party for the performance of a public work (as defined in
California Labor Code Section 1720 through 1720.6) (a “Public Works Contract”) in connection
with this AGREEMENT, the CITY must comply, and must require such third party to comply, with
the requirements of California Labor Code Section 1720 et seq. If the Public Works Contract is
funded in whole or in part with federal funds, the CITY must also comply, and must require such
third party to also comply, with the requirements of the Davis Bacon Act (40 U.S.C. Sections 3141-
3144 and 3146-3148).
15. COMPLIANCE WITH APPLICABLE LAW
In the execution of the PROJECT and performance of its responsibilities set forth herein, CITY and
any contractor or subcontractors must comply with all applicable requirements of state, federal,
and local law. CITY and any contractor or subcontractors must comply with any applicable laws,
regulations, and/or guidelines relating to COVID-19, including, but not limited to, Centers for
Disease Control and Prevention (CDC) guidelines and Santa Clara County Department of Public
Health orders and/or guidelines.
16. COMPLIANCE WITH WAGE AND HOUR LAWS
CITY and any contractor or subcontractors they employ to perform work of the PROJECT under
this AGREEMENT, must comply with all applicable federal, state, and local wage and hour laws.
Applicable laws may include, but are not limited to, the Federal Fair Labor Standards Act, the
California Labor Code, and any local Minimum Wage Ordinance or Living Wage Ordinance.
17. COMPLIANCE WITH 2016 MEASURE B REQUIRMENTS
In its performance under this AGREEMENT, CITY must comply with, and must ensure PROJECT
compliance with all 2016 MEASURE B requirements set forth in the 2016 Measure B Program
Category Guidelines for the TRANSIT OPS CATEGORY as identified in Attachment D, attached
hereto.
18. TERMINATION
Each of the PARTIES may at any time terminate this AGREEMENT by giving ten (10) business
days' written notice of such termination to other PARTY. Notice must identify the effective date
of such cancellation and must be provided in accordance with the terms and conditions of this
AGREEMENT.
In the event of termination as set forth herein, CITY must submit its final invoice to VTA within
thirty (30) calendar days of the effective date of termination solely for ELIGIBLE COSTS incurred
by CITY prior to the effective date of the termination (see Section 5. ELIGIBLE USE OF FUNDS).
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19. AUDIT AND RECORDS
a. CITY must maintain, and shall require their contractors to maintain, in accordance with
generally accepted accounting principles and practices, complete books, accounts, records
and data pertaining to services performed under this AGREEMENT, including the costs of
contract administration. Such documentation must be supported by properly executed
payrolls, invoices, contracts, and vouchers evidencing in detail the nature and propriety of
any charges and must be sufficient to allow a proper audit of services. All checks, payrolls,
invoices, contracts and other accounting documents pertaining in whole or in part to the
services must be clearly identified and readily accessible.
b. For the duration of the AGREEMENT, and for a period of five (5) years after final payment,
VTA shall have access during normal business hours to any books, accounts, records, data,
and other relevant documents that are pertinent to this AGREEMENT for audits,
examinations, excerpts, and transactions and copies thereof must be furnished upon request.
20. NOTICES
All notices required or permitted under this AGREEMENT must be in writing, will be effective five (5)
days after being sent by personal service or certified mail, or forty-eight (48) hours after being sent
by electronic mail to the individuals at the addresses set forth below, or to such other address which
may be specified in writing by the PARTIES hereto.
VTA:
Marcella Rensi
Deputy Director, Grants & Allocations
Santa Clara Valley Transportation Authority
3331 N First Street
San Jose, CA 95134
Email: marcella.rensi@vta.org
CITY:
Philip Kamhi
Chief Transportation Official
City of Palo Alto
250 Hamilton Avenue
Palo Alto, CA, 94301
Email: Philip.Kamhi@CityofPaloAlto.org
Written notification to the other PARTY must be provided, in advance, for changes in the name or
address of the individuals identified above.
21. GENERAL TERMS AND CONDITIONS
a. Headings. The subject headings of the articles and paragraphs in this AGREEMENT are
included for convenience only and will not affect the construction or interpretation of any of
its provisions.
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b. Construction and Interpretation of Agreement. This AGREEMENT, and each of its provisions,
terms and conditions, has been reached as a result of negotiations between the PARTIES.
Accordingly, each PARTY expressly acknowledges and agrees that (i) this AGREEMENT will not
be deemed to have been authored, prepared, or drafted by any particular PARTY and (ii) the
rule of construction to the effect that ambiguities are to be resolved against the drafting party
will not be employed in the interpretation of this AGREEMENT or in the resolution of disputes.
c. Amendment. No alteration or variation of the terms of this AGREEMENT will be valid unless
made in writing and signed by both of the PARTIES hereto, and no oral understanding or
agreement not incorporated herein will be binding on any of the PARTIES hereto.
d. Entire Agreement. This AGREEMENT contains the entire understanding between VTA and
CITY relating to the subject matter hereof. This AGREEMENT supersedes any and all other
agreements which may have existed between the PARTIES, whether oral or written, relating
to the subject matter hereof. This AGREEMENT is binding upon each PARTY, their legal
representatives, and successors for the duration of the AGREEMENT.
e. Representation and Warranty of Authority. Each PARTY to this AGREEMENT represents and
warrants that each person whose signature appears hereon has been duly authorized and has
the full authority to execute this AGREEMENT on behalf of the entity that is a party to this
AGREEMENT.
f. No Waiver. The failure of either PARTY to insist upon the strict performance of any of the
terms, covenants and conditions of this AGREEMENT will not be deemed a waiver of any right
or remedy that either PARTY may have, and will not be deemed a waiver of either PARTY’s
right to require strict performance of all of the terms, covenants, and conditions hereunder.
g. Dispute Resolution. If a question or allegation arises regarding (i) interpretation of this
AGREEMENT or its performance, or (ii) the alleged failure of a PARTY to perform, the PARTY
raising the question or making the allegation shall give written notice thereof to the other
PARTY. The PARTIES shall promptly meet in an effort to resolve the issues raised. If the
PARTIES fail to resolve the issues raised, alternative forms of dispute resolution, including
mediation, may be pursued by mutual agreement. It is the intent of the PARTIES to the
greatest extent possible to avoid litigation as a method of dispute resolution.
h. Severability. If any of the provisions of this AGREEMENT (or portions or applications thereof)
are held to be unenforceable or invalid by any court of competent jurisdiction, VTA and CITY
shall negotiate an equitable adjustment in the provisions this AGREEMENT with a view toward
effecting the purpose of this AGREEMENT, and the validity and enforceability of the remaining
provisions or portions or applications thereof will not be affected thereby.
i. Governing Law. The laws of the State of California will govern this AGREEMENT, as well as
any claim that might arise between CITY and VTA, without regard to conflict of law provisions.
j. Venue. Any lawsuit or legal action arising from this AGREEMENT must be commenced and
prosecuted in the courts of Santa Clara County, California. CITY agrees to submit to the
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personal jurisdiction of the courts located in Santa Clara County, California for the purpose of
litigating all such claims.
k. Attribution to VTA. CITY must include attribution to VTA that indicates PROJECT was funded
by 2016 Measure B Funds. This provision applies to any project or publication that was funded
in part or in whole by 2016 Measure B Funds. Acceptable forms of attribution include 2016
Measure B’s branding on project-related documents, construction signs, public information
materials, and any other applicable documents. VTA will provide 2016 Measure B branding
to CITY.
l. Non-discrimination. The PARTIES and any contractors performing services on behalf of the
PARTIES (“Contractors”) will not unlawfully discriminate or permit discrimination, harass, or
allow harassment against any person or group of persons because of race, color, religious
creed, national origin, ancestry, age (over 40), sex, gender, gender identity, gender
expression, sexual orientation, marital status, pregnancy, childbirth or related conditions,
medical condition (including cancer), mental disability, physical disability (including HIV and
AIDS), genetic information, or military and veteran’s status, or in any manner prohibited by
federal, state, or local laws. In addition, the PARTIES and Contractors shall not unlawfully deny
any of their employees family care leave or discriminate against such employees on the basis
of having to use family care leave. The PARTIES and Contractors must ensure that the
evaluation and treatment of their employees and applicants for employment is free of such
discrimination and harassment.
m. Relationship of the PARTIES. It is understood that this is an AGREEMENT by and between
independent parties and does not create the relationship of agent, servant, employee,
partnership, joint venture or association, or any other relationship other than that of
independent contractor.
Signatures of PARTIES on following page.
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IN WITNESS WHEREOF, the PARTIES have executed this AGREEMENT as of the last date set forth below
(“Effective Date”).
Santa Clara Valley City of Palo Alto
Transportation Authority
Carolyn M. Gonot Ed Shikada
General Manager/CEO City Manager
Date Date
Approved:
Philip Kamhi
Chief Transportation Official
Approved as to Form: Approved as to Form:
Shannon Smyth-Mendoza
Sr. Assistant Counsel for VTA
Tim Shimizu
Deputy City Attorney
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ATTACHMENT A
Service Parameters
The proposed on-demand service provides flexible routes and flexible scheduling. Pick-up and
drop-off locations will be virtually positioned within an acceptable walking distance, usually ¼-
mile of a rider-defined start or end point.
1. Service Span: Service runs Monday through Friday between 8:00am and 6:00pm, with limited
service to Stanford Research Park (SRP) during weekday lunch hours between 11:00am and
2:00pm.
2. Service Coverage & Routes: Service coverage spans from the city limit from north to south and
from W. Bayshore Road on the east to Foothill Expressway/Junipero Serra Boulevard on the
west, as shown in Figure 1. Door-to-door service is available for riders who may require extra
assistance.
3. Infrastructure: Service will include up to 10 vehicles and at least one wheelchair-accessible
vehicle. Service will ensure that most vehicles accommodate bicycles on board.
4. Fare: $3.5 regular fares and $1 for disabled, low-income, or youth population. The proposed on-
demand service offers riders one-month free at sign up.
5. Online App: Mobile applications provided to show real-time travel data and estimated time of
arrival (ETA) information.
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Figure 1: Service Coverage
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ATTACHMENT B
Project Management Plan Template
Submitted by: Contact for this PMP.
First submittal date:
Revision version & date:
PART A – PROJECT INFORMATION
1. Project Name:
2. Project Sponsor:
3. Partnering Agencies: <List all project partners>
4. Date
5. Project Description:
a. Service type
b. Service area, route & stops
c. Service span
d. Vehicles
<Note any accommodation of wheelchair users and bikes>
e. Scheduling
<Note any technology, website, online applications for the user and operators>
f. Fare collection
<Describe how you plan to collect fares>
6. Project team
(Identify project staff/team/partner roles and responsibilities as applicable)
a. Project Manager
<The PM must be a Member Agency staff. Please identify email/phone and VTA will
contact the PM for any project or PMP questions.>
b. Procurement manager
c. Operations
d. Coordinator
e. Safety and Training
f. Marketing/outreach
g. Others
Attach a project organization chart.
PART B – FINANCIAL MANAGEMENT
1. Total project cost estimate:
a. Capital cost
b. Operating cost
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2. Source of Funds
(Identify 2016 Measure B fund and non-2016 Measure B fund sources)
PART C – PROJECT IMPLEMENTATION & MANAGEMENT
1. Project schedule
<Modify the following schedule table as needed.>
Project Milestone Month/Year
Release RFP for service provider/operator
Develop contract
Award/Execute contract
Recruit project staff
Conduct project outreach and marketing
Start-up operation (if applicable)
Full operation
2. Training and qualifications of project staff and operators
3. Agreements
<Identify any existing/anticipated agreements and provide date of execution & expiration>
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ATTACHMENT C
Insurance Requirements
CITY’S ATTENTION IS DIRECTED TO THE INSURANCE REQUIREMENTS BELOW. IT IS HIGHLY
RECOMMENDED THAT CITY CONFER WITH THEIR INSURANCE CARRIERS OR BROKERS IN ADVANCE OF
PROPOSAL SUBMISSION TO DETERMINE THE AVAILABILITY OF INSURANCE CERTIFICATES AND
ENDORSEMENTS REQUIRED BY THIS CONTRACT.
INSURANCE
Without limiting City’s obligation to indemnify and hold harmless VTA, City must procure and maintain
for the duration of the Contract insurance against claims for injuries to persons or damages to
property which may arise from or in connection with the performance of the Work hereunder by City,
its agents, representatives, or employees, or subcontractors. The cost of such insurance must be
included in Contract price. In the event of any material change in the Contract Scope of Services, VTA
reserves the right to change the insurance requirements set forth herein. City must furnish complete
copies of all insurance policies, within three (3) business days of any request for such by VTA.
A. Liability and Workers’ Compensation Insurance
1. Minimum Scope of Coverage
Coverage must be at least as broad as:
a. Insurance Services Office General Liability coverage (“occurrence” form CG 0001),
including Products/Completed Operations Liability. General Liability insurance written on
a “claims made” basis is not acceptable.
b. Insurance Services Office Business Auto Coverage, Insurance Services Office form number
CA 0001, covering Automobile Liability, code 1 “any auto.” Auto Liability written on a
“claims-made” basis is not acceptable.
c. Workers’ Compensation insurance as required by the Labor Code of the State of
California, and Employer’s Liability insurance.
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d. Professional Liability, including limited contractual liability coverage, covering liability
arising out of any negligent act, error, mistake or omission in the performance of City’s
services under this Agreement. This coverage must be continuously maintained for a
minimum of two (2) years following completion of this Agreement. This coverage may be
written on a “claims made” basis, if so, please see special provisions in Section B.
e. Cyber Liability (including privacy liability and network security coverage).
2. Minimum Limits of Insurance
City must maintain limits no less than:
a. General Liability $10,000,000 limit per occurrence for bodily injury, personal injury, and
property damage. If a General Liability or other form with a general aggregate limit is
used, either the general aggregate limit must apply separately to this project/location or
the general aggregate limit must be twice the required occurrence limit. This requirement
may be satisfied by a combination of General Liability with Excess or Umbrella.
Umbrella/Excess policies must feature inception and expiration dates concurrent with the
underlying General Liability policy, “Follow Form” coverage, and a “Drop Down”
provision.
b. Automobile Liability (including umbrella/excess liability): $10,000,000 limit per accident
for bodily injury and property damage. This requirement may be satisfied by a
combination of Auto Liability with Excess or Umbrella. Umbrella/Excess policies must
feature inception and expiration dates concurrent with the underlying auto liability policy,
“Follow Form” coverage, and a “Drop Down” provision.
c. Workers’ Compensation and Employer’s Liability: Statutory Workers’ Compensation
limits and Employer’s Liability limits of $1,000,000 per accident.
d. Professional Liability: $2,000,000 each occurrence/aggregate minimum limit per claim.
This requirement may be satisfied by a combination of Professional Liability with Excess
or Umbrella. Umbrella/Excess policies must feature inception and expiration dates
concurrent with the underlying professional liability policy, “Follow Form” coverage, and
a “Drop Down” provision.
e. Cyber Liability: $1,000,000 per occurrence.
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3. Self-Insured Retention
The certificate of insurance must disclose the actual amount of any deductible or self-insured
retention, or lack thereof, for all coverages required herein. Any self-insured retention or
deductible in excess of $250,000 must be declared to and approved by VTA. If City is a
governmental authority such as a state, municipality or special district, self-insurance is
permitted. To apply for approval for a level of retention or deductible in excess of $250,000,
City must provide a current financial report including balance sheets and income statements
for the past three years, so that VTA can assess City’s ability to pay claims falling within the
self-insured retention or deductible. Upon review of the financial report, if deemed necessary
by VTA in its sole discretion, VTA may elect one of the following options: to accept the existing
self-insured retention or deductible; require the insurer to reduce or eliminate the self-
insured retention or deductible as respects VTA, its directors, officers, officials, employees
and volunteers; or to require City to procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses. Applicable costs resulting
therefrom will be borne solely by City. City may request execution of a nondisclosure
agreement prior to submission of financial reports.
B. Claims Made Provisions (not applicable to General Liability or Auto Liability)
Claims-made coverage is never acceptable for General Liability or Auto Liability. Claims-made may
be considered for Professional, Environmental/Pollution, or Cyber Liability. If coverage is written
on a claims-made basis, the Certificate of Insurance must clearly state so. In addition to all other
coverage requirements, such policy must provide that:
1. The policy must be in effect as of the date of this Agreement and the retroactive date
must be no later than the date of this Agreement.
2. If any policy is not renewed or the retroactive date of such policy is to be changed, City
must obtain or cause to be obtained the broadest extended reporting period coverage
available in the commercial insurance market. This extended reporting provision must
cover at least two (2) years.
3. No prior acts exclusion may be added to the policy during the contract period.
4. The policy allows for reporting of circumstances or incidents that might give rise to future
claims.
C. Other Provisions
The policies must contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability
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a. VTA, its directors, officers, officials, employees and volunteers are to be named as
additional insureds as respects: liability arising out of activities performed by or on behalf
of City, including VTA’s general supervision of City; products and completed operations of
City and its subcontractors; premises owned, occupied or used by City; or automobiles
owned, leased, hired or borrowed by City. The coverage must contain no special
limitations on the scope of protection afforded to VTA, its directors, officers, officials,
employees, or volunteers. Additional Insured endorsements must provide coverage at
least as broad as afforded by the combination of ISO CG 20 10 10 01 and CG 20 37 10 01.
b. Any failure to comply with reporting provisions of the policies may not affect coverage
provided to VTA, its directors, officers, officials, employees, or volunteers.
c. City’s insurance must apply separately to each insured against whom claim is made or suit
is brought, except with respect to the limits of the insurer’s liability.
d. The General Liability General Aggregate limit must apply per project, not per policy.
e. Products/Completed Operations Liability coverage must be maintained for a minimum of
two (2) years following completion of this Contract.
2. All Coverages
a. The insurer must agree to waive all rights of subrogation against VTA, its directors,
officers, officials, employees, and volunteers for losses arising from work performed by
City and its subcontractors for VTA.
b. City’s insurance coverage must be primary insurance as respects VTA, its directors,
officers, officials, employees, and volunteers. Self-insurance or insurance that may be
maintained by VTA, its directors, officers, officials, employees, or volunteers may apply
only as excess to City’s insurance. City’s insurance must not seek contribution from
VTA’s insurance program.
3. Other insurance provisions
a. The Certificate must disclose the actual amounts of all deductibles or self-insured
retentions.
b. If any coverage forms or endorsements required by this Contract are updated by their
publishers, whether they be the insurance carrier(s), the Insurance Services office, or the
American Association of Insurance Services, during the duration of this Contract, VTA
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reserves the rights to require City to procure said coverage forms or endorsements using
the updated versions upon the next renewal cycle.
D. Acceptability of Insurers
Insurance and bonds must be placed with insurers with an A.M. Best’s rating of no less than A VII
(financial strength rating of no less than A and financial size category of no less than VII), unless
specific prior written approval has been granted by VTA.
E. Certificates of Insurance
City must furnish VTA with a Certificate of Insurance. The certificates for each insurance policy are
to be signed by an authorized representative of that insurer. The certificates must be issued on a
standard ACORD Form. City must instruct their insurance broker/agent to submit all insurance
certificates and required notices electronically in PDF format to Insurance.certificates@vta.org.
All endorsements must be attached to the ACORD certificate in a single PDF document.
The certificates must (1) identify the insurers, the types of insurance, the insurance limits, the
deductibles, and the policy term, (2) include copies of all the actual policy endorsements required
above, and (3) in the “Certificate Holder” box include:
Santa Clara Valley Transportation Authority (“VTA”)
3331 North First Street
San Jose, CA 95134-1906
In the Description of Operations/Locations/Vehicles/Special Items Box, the VTA Contract number
must appear, the list of policies scheduled as underlying on the Umbrella/Excess policy must be
listed, Certificate Holder must be named as additional insured, and Waiver of Subrogation must
be indicated as endorsed to all policies as stated in the Contract Documents.
It is a condition precedent to award of this Contract that all insurance certificates and
endorsements be received and approved by VTA before Contract execution. No work may be
performed until insurance is in full compliance. VTA reserves the rights to require complete,
certified copies of all required insurance policies, at any time.
If City receives notice that any of the insurance policies required by this Exhibit may be cancelled
or coverage reduced for any reason whatsoever, City must immediately provide written notice to
VTA that such insurance policy required by this Exhibit is canceled or coverage is reduced.
F. Maintenance of Insurance
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If City fails to maintain insurance as required herein, VTA, at its option, may suspend payment for
work performed and/or may order City to suspend work at City’s expense until a new policy of
insurance is in effect.
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ATTACHMENT D
Transit Operations Program Guidelines
(Adopted by VTA Board of Directors on October 5, 2017)
Definition from Resolution No. 2016.06.17
The revenue from this program category will provide additional funds specifically for bus
operations to serve vulnerable, underserved, and transit dependent populations throughout the
county. The goals of the program category are to increase ridership, improve efficiency,
enhance mobility services for seniors and disabled, and improve affordability for the
underserved and vulnerable constituencies in the county. As VTA considers modifications to bus
operations and routes to improve ridership and efficiencies, these funds may also be utilized to
maintain and expand service to the most underserved and vulnerable populations. The funds
may be used to increase core bus route service frequencies, extending hours of operations to
early morning, evenings and weekends to improve mobility, safe access and affordability to
residents that rely on bus service for critical transportation mobility needs. Attachment D
describes the list of Candidate Projects and Programs.
Total Funding
• $500 million in 2017 dollars.
Distribution
• VTA anticipates that allocations will be programmed based upon the total allocation for
the Transit Operations Program contained in 2016 Measure B divided by the number of
years in the measure.
• Future allocations will vary depending upon the amount of sales tax revenue collected.
• The Transit Operations Program Area funding will be allocated for the following four
programs identified in 2016 Measure B Attachment D:
o Enhance Frequent Core Bus Network by increasing core bus route service
frequencies, and expanding or adding additional evening, late night and weekend
service.
o Expand mobility services and affordable fare programs for seniors, disabled,
students and low-income riders.
o Support new/innovative transit service models to address first/last mile
connections and transit services for the transit dependent, vulnerable
populations and paratransit users that is safe and accountable.
o Improve amenities at bus stops to increase safety, security and access with
lighting and access improvements.
The proposed allocations for the four categories are as follows:
2016 Measure B Transit Operations Program Area
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Area Funding Allocation (Proposed)
Frequent Core Bus Network 73%
Innovative Mobility Models & Programs 8%
Fare Programs 15%
Bus Stop Amenities 4%
Implementation
For FY18 & FY19 Budget Allocation:
• The Enhanced Frequent Core Bus Network will directly fund VTA’s core bus network of
services increasing core bus route service frequencies, and expanding or adding
evening, late night and weekend service.
• The Fare Programs will fund the Transit Assistance Program (TAP) and reduced fares for
youth.
• The Innovative Transit Models Program will support goals to address first/last mile
connections. Strategies may include competitive grant programs to help fund services
operated by local jurisdictions, utilize excess paratransit capacity, and other programs
that encourage investments in local service.
• The Bus Stop Amenities Program will directly fund improvements at VTA’s bus stops.
The bus stop improvements will be prioritized based on VTA’s Transit Passenger
Environment Plan and ongoing maintenance needs.
Six to 12 months into the implementation of the Next Network, staff will have ridership
data available to evaluate potential increases to the ridership hours where we see higher
demand for service. To meet our commitment as expressed in 2016 Measure B and in
collaboration with the public, VTA will make increased investments in service hours in the
system focusing on those areas where we see the greatest demand by transit dependent
populations.
VTA will consider the potential for further reducing the fares for seniors and youth with a
requested goal of free rides.
Criteria
• Only projects and programs currently listed on 2016 Measure B Attachment D
are eligible.
Requirements
• For potential competitive grants for the Innovative Transit Models Program:
o Reporting requirements will be detailed in agreements executed with VTA
for project funding.
o All applications must include a delivery schedule.
o Funds will be available on a reimbursement basis.
• VTA Complete Streets reporting requirements will be required for all capital
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improvements projects.
• All collateral material will be required to display a 2016 Measure B logo.
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City of Palo Alto (ID # 13678)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: Approval of the Asset Capitalization Audit Activity Report
From: City Manager
Lead Department: City Auditor
Recommendation
The Policy and Services Committee, City Auditor, and Staff recommend that the City
Council approve the Asset Capitalization Review report.
Executive Summary
Baker Tilly, in its capacity serving as the Office of the City Auditor, performed a review
of asset capitalization practices focusing on construction in progress in accordance with
the FY2021 Audit Plan approved by City Council.
Through the audit activity, the Office of the City Auditor identified four (4)
recommendations. The Administrative Services Department concurred with each finding
and has drafted action plans for each item.
The Policy and Services Committee recommended that City Council approve the report
at the August 8, 2021 meeting (ID: 13461). At the meeting, the City Auditor presented
the report (presentation), and the motion passed on a 3-0 vote (video and action
minutes).
The Office of City Auditor will perform periodic follow up procedures to validate that
corrective actions have been implemented.
Background
In FY2020, the City of Palo Alto recorded a $12.6M adjustment to the $142.1M
construction in progress balance (out of $596.3M capital assets as of 6/30/2020) for
governmental activities to correct improperly capitalized expenses in the construction in
progress account. The adjustment was made to write off the expenses that should have
been reported as part of Public Works functional expenses in the year the costs were
incurred but instead reported as capital assets in prior years. This adjustment was
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City of Palo Alto Page 2
identified by staff and discussed during the Finance Committee meeting on December
1, 2020.
The Office of the City Auditor included an audit activity related to the adjustment in
theFY2021 Audit Plan approved by City Council. The objectives of this review were to:
1) Identify the cause of the $12.6M capital asset adjustment made during FY2020
by evaluating the process to record and report the costs associated with CIP.
2) Determine whether adequate controls are in place to ensure that costs
associated with CIP are properly categorized and recorded in accordance with
the accounting policy and relevant accounting standards.
Discussion
The attached report summarizes the analysis, audit findings, and recommendations.
The Policy and Services Committee recommended that City Council approve the report
at the August 8, 2021 meeting (ID: 13461). At the meeting, the City Auditor presented
the report (presentation), and the motion passed on a 3-0 vote (video and action
minutes).
Timeline, Resource Impact, Policy Implications (If Applicable)
The timeline for implementation of corrective action plans is identified within the
attached report. All corrective actions are scheduled to be implemented by FY 2023.
Stakeholder Engagement
The Office of the City Auditor worked primarily with the Administrative Services
Department, and engaged with additional stakeholders, including the City Manager ’s
Office and Office of the City Attorney, as necessary.
Environmental Review
Environmental review is not applicable to this activity.
Attachments:
• Attachment8.a: Asset Management - Legislative Doc City Council
• Attachment8.b: OCA - Asset Capitalization Review (FINAL DRAFT - Council)
• Attachment8.c: City Manager Response to BT Audit Capitalization
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Recommendation
The City Auditor recommends that City Council consider the following actions:
1) Accept the Asset Capitalization Review report and corresponding
recommendations for improvement; and
2) Consent to the Asset Capitalization Review report.
Executive Summary
Baker Tilly, in its capacity serving as the Office of the City Auditor, performed a review
of asset capitalization practices focusing on construction in progress in accordance with
the FY2021 Audit Plan approved by City Council.
Through the audit activity, the Office of the City Auditor identified four (4)
recommendations. The Administrative Services Department concurred with each
finding and has drafted action plans for each item.
The Office of City Auditor will perform periodic follow up procedures to validate that
corrective actions have been implemented.
Background
In FY2020, the City of Palo Alto recorded a $12.6M adjustment to the
$142.1M construction in progress balance (out of $596.3M capital assets as of
6/30/2020) for governmental activities to correct improperly capitalized expenses in
the construction in progress account. The adjustment was made to write off the
expenses that should have been reported as part of Public Works functional expenses in
the year the costs were incurred but instead reported as capital assets in prior years.
This adjustment was identified by staff and discussed during the Finance Committee
meeting on December 1, 2020.
The Office of the City Auditor included an audit activity related to the adjustment in
the FY2021 Audit Plan approved by City Council. The objectives of this review were to:
1) Identify the cause of the $12.6M capital asset adjustment made during
FY2020 by evaluating the process to record and report the costs associated with
CIP.
2) Determine whether adequate controls are in place to ensure that costs
associated with CIP are properly categorized and recorded in accordance with the
accounting policy and relevant accounting standards.
Discussion
The attached report summarizes the analysis, audit findings, and recommendations.
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Timeline, Resource Impact, Policy Implications
The timeline for implementation of corrective action plans is identified within the
attached report. All corrective actions are scheduled to be implemented by FY 2023
Stakeholder Engagement
The Office of the City Auditor worked primarily with the Administrative Services
Department, and engaged with additional stakeholders, including the City Managers
Office and Office of the City Attorney, as necessary.
Environmental Review
Environmental review is not applicable to this activity.
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1
City of Palo Alto
Office of the City Auditor
Asset Capitalization Review –
Construction In Progress
October 21, 2021
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2
Executive Summary
Purpose of the Audit
Baker Tilly, in its capacity serving as the Office of the City Auditor, performed a review of asset capitalization
focusing on construction in progress (CIP) in accordance with the FY2021 Audit Plan approved by City
Council. The objectives of this review were to:
1) Identify the cause of the $12.6M capital asset adjustment made during FY2020 by evaluating the process
to record and report the costs associated with CIP
2) Determine whether adequate controls are in place to ensure that costs associated with CIP are properly
categorized and recorded in accordance with the accounting policy and relevant accounting standards
Report Highlights
Finding: Description of Finding
(Page 9) The cause of the $12.6M adjustment, initiated by City staff, made to the CIP account in
FY2020, which was to remove improperly capitalized costs, was due to staff’s
incomplete execution of a periodic review and correction of the costs in the CIP
account, a key internal control, in previous years.
The following current CPI processing practices cause difficulties in executing a
periodic review of the costs effectively:
Capital projects are set up using work breakdown structure (WBS) elements to
track Design and Construction tasks, not to track capitalizable and non-
capitalizable costs separately.
All costs are settled to the CIP account on a monthly basis whether or not
costs are capitalizable. Some projects are described as recurring maintenance
and repair projects for which all costs are expenses and should be settled to
cost centers (expense), not to the CIP account (capitalizable costs).
The Fixed Asset Policy is outdated and does not provide a robust CIP policies
and procedures including the criteria for categorizing project costs and the
required actions by various responsible parties for initiating and tracking the
project costs for proper capitalization in the SAP system.
Key Recommendations
Create capital projects in the SAP system in a manner that WBS elements are
set up to keep track of capitalizable and non-capitalizable costs separately. Non-
capitalizable costs should be settled to cost centers.
Formalize a periodic review of the CIP account by establishing and following a
review schedule, documenting a review, and requiring a supervisory review
and approval.
Implement a mechanism to receive the status of the project completion and
assets placed in service from the responsible departments in a timely manner.
Periodically review the fixed asset policies and enhance the CIP section in the
policies to provide guidance regarding the CIP process to the accounting team
and the responsible parties such as the Office of Management and Budget,
Business Analysts, and project managers.
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Table of Contents
Executive Summary ........................................................................................................................................................... 2
Purpose of the Audit ..................................................................................................................................................... 2
Report Highlights ........................................................................................................................................................... 2
Introduction ......................................................................................................................................................................... 4
Objective ........................................................................................................................................................................... 4
Background ..................................................................................................................................................................... 4
Process Overview .......................................................................................................................................................... 5
Scope ................................................................................................................................................................................. 6
Methodology .................................................................................................................................................................... 6
Compliance Statement .................................................................................................................................................. 6
FY2020 $12.6M Adjustment ......................................................................................................................................... 7
Audit Results ....................................................................................................................................................................... 9
Finding .............................................................................................................................................................................. 9
Recommendation ......................................................................................................................................................... 10
Appendix ............................................................................................................................................................................ 11
Appendix A: Page 72 of FY2020 Comprehensive Annual Financial Report ................................................. 11
Appendix B: CIP processes for Governmental Fund/Internal Service Fund and Enterprise Fund ........ 12
Appendix C: Management Response ..................................................................................................................... 14
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Introduction
Objective The purpose of this review was to:
1) Identify the cause of the $12.6M capital asset adjustment made during
FY2020 by evaluating the process to record and report the costs associated
with construction in progress (CIP)
2) Determine whether adequate controls are in place to ensure that costs
associated with CIP are properly categorized and recorded in accordance
with the accounting policy and relevant accounting standards
Background Approximately 110 projects had activities during FY2020 and/or had balances as
of the end of FY2020 in the CIP account for governmental activities. These
projects are included in the current or prior years’ Adopted Capital Budget that
provides the details such as project descriptions and completion schedules.
In FY2020, City of Palo Alto (the City) recorded a $12.6M adjustment to the
$142.1M CIP balance (out of $596.3M capital assets as of 6/30/2020) (Appendix
A) for governmental activities to correct the improperly capitalized expenses in
the CIP account. The adjustment was made to write off the expenses that should
have been reported as part of Public Works functional expenses in the year the
costs were incurred but instead reported as capital assets in prior years. This
adjustment was discussed during the Finance Committee meeting on December
1, 2020.
The CIP account consists of the costs of construction projects undertaken but
not yet completed. It is reported as nondepreciable capital assets and includes
costs such as direct labor costs, overhead allocations, materials, and other costs
incurred in placing an asset in service. Once an asset is in service, the
associated CIP costs are reclassified to the appropriate assets such as buildings,
and then the costs of an asset are expensed over the life of an asset through
depreciation. On the other hand, the costs for maintenance and repair projects to
retain the current condition and value rather than adding value or extending the
useful life of assets are expensed as incurred.
As shown in the Table 1, the CIP account balances have been increasing over
the years, especially from 2018 to 2019.
Excerpts from City of Palo Alto Fixed Asset Policy
Construction-in-Progress
Construction-in-Progress (CIP) consists of construction projects subject to
capitalization.
Maintenance
Maintenance expenses keep assets in normal operating condition and do not
extend the life of the asset beyond the expected useful life determined at
acquisition. Therefore, maintenance costs are expensed and not capitalized.
8.b
Packet Pg. 79
5
Table 1: CIP Balances – Governmental Fund / Internal Service Fund
As of 6/30/2015 6/30/2016 6/30/2017 6/30/2018 6/30/2019 6/30/2020
Balance $ 39,333K $ 46,527K $ 62,661K $ 69,343K $ 104,465K $ 139,365K
Source: City of Palo Alto Comprehensive Annual Financial Report
Process Overview The accounting team is responsible for processing capital asset transactions in
the SAP system while Office of Management Budget is responsible for initially
setting up a project in the SAP system based on the annual adopted budget.
In the SAP system, the City tracks projects costs using work breakdown
structure (WBS) elements. Each project can have multiple WBS elements to
allow project tasks to be organized into a hierarchy to track capitalizable and
non-capitalizable costs separately (Figure 1). The costs on a WBS element can
be allocated (or “settled”) periodically to either cost centers (for non-capitalizable
costs) or the CIP account (for capitalizable costs) using a Settlement Rule.
The flowchart in Appendix B shows the current CIP process for Governmental
Fund and Internal Service Fund. The City currently uses WBS elements to track
the costs for Design and Construction tasks separately. Costs (timecards and
invoices) are entered in the SAP Financial Accounting module with a WBS
number and then posted in the SAP Project System module. On a monthly basis,
a Sr. accountant runs a settlement rule to settle costs to the CIP account in the
SAP Asset Accounting module.
The key controls in tracking and recording the project costs in the CIP acco unt
are:
Periodically reviewing the costs recorded in the CIP cost centers (SAP
Financial module) to ensure that a project identifier (i.e. WBS) is recorded for
each cost
Periodically reviewing the costs recorded for the CIP projects (SAP Project
module) to ensure that (1) non-capitalizable costs are removed from the CIP
account and settled to appropriate cost centers no later than the end of the
fiscal year and (2) capitalizable costs are reclassified to fixed assets as soon
as assets are placed in service
A mechanism to identify the completed projects and assets placed in service
Figure 1: Project WBS Structure (Example)
Capital
Project
WBS
Level 1
WBS
Level 2
WBS
Level 3
WBS
Level 3
WBS
Level 2
WBS
Level 3
Settle to Cost Center
(Non-capitalizable)
Settle to CIP (Capitalizable)
8.b
Packet Pg. 80
6
1 Government auditing standards require an external peer review at least once every three (3) years. The last peer review of the Palo
Alto Office of the City Auditor was conducted in 2017. The Palo Alto City Council approved a contract from October 2020 through
June 2022 with Baker Tilly US, LLP (Baker Tilly) and appointed Kyle O’Rourke, Senior Consulting Manager in Baker Tilly's Public Sector
practice, as City Auditor. Given the transition in the City Audit office, a peer review was not conducted in 2020 and will be conducted
in the second year of Baker Tilly’s contract.
Scope The Baker Tilly team focused on the processes and controls encompassing
costs recorded in the CIP account for governmental activities. We reviewed the
details of the CIP costs and projects adjusted in FY2020. We also interviewed
the accountants, Office of Management and Budget personnel, and
Departmental and Software Business Analysts.
Methodology The Baker Tilly team performed the following procedures to understand the
nature of the adjusted costs and projects and the circumstance of the
adjustment:
Reviewed the FY2020 $12.6M CIP adjustment worksheet listing project
names, cost details, and adjustments
Reviewed the project information in FY2016 – FY2021 Adopted Capital
Budget documents
Interviewed the accountants who identified and processed the adjustments
We also performed the following procedures to assess the process and internal
controls in place to track and record the cost associated with CIP:
Reviewed the fixed asset policies
Interviewed the accountants to discuss the process and internal controls in
place
Reviewed the documents evidencing the key controls in place
Interviewed an SAP Function Business Analyst to learn the basic SAP system
configuration
Interviewed the Office of Management Budget personnel to understand the
project setup in the SAP system
Reviewed the best practices by discussing with the subject matter expert at
Baker Tilly and by researching various fixed asset policies
Compliance
Statement
This audit activity was conducted from March 2021 to May 2021 in accordance
with generally accepted government auditing standards, except for the
requirement of an external peer review1. Those standards require that we plan
and perform the audit to obtain sufficient, appropriate evidence to provide a
reasonable basis for our findings and conclusions based on our audit objectives.
We believe that the evidence obtained provides a reasonable basis for our
findings and conclusions based on our audit objectives.
The Office of the City Auditor greatly appreciates the support of the Administrative
Services Department in conducting this audit activity.
Thank you!
8.b
Packet Pg. 81
7
Detailed Analysis
FY2020 $12.6M
Adjustment
The Baker Tilly team reviewed the costs and projects adjusted in the CIP account in
FY2020 and interviewed the accountants who identified and processed the
adjustments to understand the nature and circumstances of the adjustments.
The FY2020 CIP adjustment was part of the concentrated effort of CIP account
review that started in FY2019. The accountants made some adjustments in FY2019
($2.5M) and continued their efforts in FY2020, which resulted in the $12.6M
adjustment. They expect their CIP account review to be up to date in FY2021.
Summarized in the table on the next page is the information obtained from the
FY2020 CIP worksheet and schedule, Adopted Capital Budget documents, and the
fixed asset accountants. We learned that:
The adjustments were made for 21 projects.
All costs remaining in the CIP account were written off by the FY2020
adjustment for 17 projects, as those costs were non-capitalizable (Column F). It
was noted that many project names indicate repair and maintenance for which
costs are to be expensed (i.e. non-capitalizable costs).
Out of 21 projects, 13 projects were recurring projects (Column D) for which the
types of costs (capitalizable and non-capitalizable) can be predictable to
determine how the costs should be settled.
The older expenses included in the FY2020 CIP balances were incurred in
FY2010 through FY2018 (Column E) and totaled approximately $8.3M.
The capitalizable costs totaling $473K for four (4) projects were reclassified to
fixed assets in FY2020 (Column F), but some of them were completed or
purchased in FY2012, FY2013, or FY2014.
o The identified fixed assets included:
Public Art
Software, machine, and installation service that improved parking
Newly installed streetlights
Building automation
o The costs that were written off included:
Temporary public art
Consultant
Study/Survey
Design
Payroll
Miscellaneous costs
Supplies and materials related to repairs and maintenance
8.b
Packet Pg. 82
8
Table 2: Summary of $12.6M Adjustment by Project
A
Project
Number
B
Description
C
Prior year expenses
written off in FY2020
D
Scheduled Project End
Date
E
Costs recorded in CIP in:
F
Nature of Adjustments
AC-14001 Baylands Facility & Exhibit Improvements (53,738) FY2019 FY2017 - FY2019 Removed all costs recorded in CIP
AC-86017 Art In Public Places (82,589) Recurring FY2019 In addition to the written-off costs, there were
FY2019 costs moved to fixed assets
OS-00001 Open Space Trails & Amenities (286,674) Recurring FY2019 & FY2020 Removed all costs recorded in CIP
OS-09001 Off-Road Pathway Resurfacing and Repair (493,062) Recurring FY2010 - FY2020 Removed all costs recorded in CIP
PE-09003 City Facility Parking Lot Maintenance (1,066,648) Recurring FY2014 - FY2019 Removed all costs recorded in CIP
PE-15020 Civic Center Waterproofing Study (54,493) Spring 2021 FY2016 - FY2019 Removed all costs recorded in CIP
PE-15028 Baylands Levee Improvements (503,097) Fall 2017 FY2015, 2016, 2019 Removed all costs recorded in CIP
PE-17002 CIP City Hall Floor 3 Remodel (22,355) Fall 2018 FY2019 Removed all costs recorded in CIP
PE-17006 Baylands Flood Protection Levee Improvement (266,666) Fall 2021 FY2018 & FY2019 Removed all costs recorded in CIP
PE-17008 CIP City Hall Floor 4 Remodel (533,727) Winter 2018 FY2017 - FY2020 Removed all costs recorded in CIP
PE-17009 CIP City Hall Floor 5 Remodel (562,410) Fall 2017 FY2017 - FY2020 Removed all costs recorded in CIP
PE-18002 High St Parking Garage Waterproofing & Repairs (31,728) Spring 2021 FY2018 - FY2020 Removed all costs recorded in CIP
PF-00006 Roofing Replacement (996,598) Recurring FY2018 - FY2020 Removed all costs recorded in CIP
PF-02022 Interior Finishes Construction (75,238) Recurring FY2019 & FY2020 Removed all costs recorded in CIP
PF-15005 Emergency Facility Improvements (146,408) Recurring FY2015 - FY2017 Removed all costs recorded in CIP
PG-09002 Parks & Open Space Emergency Repairs (812,793) Recurring FY2012 - FY2020 Removed all costs recorded in CIP
PL-12000 Transportation and Parking Improvements (2,405,358) Recurring FY2012 - FY2020 In addition to the written-off costs, there were
FY2012-18 costs moved to fixed assets
PO-05054 Street Lights Improvements (534,469) Recurring FY2012 - FY2020 In addition to the written-off costs, there were
FY2017 costs moved to fixed assets
PO-12001 Curb & Gutter Repairs (1,561,525) Recurring FY2012 - FY2020 Removed all costs recorded in CIP
CB-16002 Cubberley Roof Replacments (1,794,232) Recurring FY2017 - FY2020 Removed all costs recorded in CIP
CB-17001 Cubberley Repairs (327,830) Recurring FY2018 - FY2020 In addition to the written-off costs, there were
FY2018 costs moved to fixed assets
TOTAL ADJUSTMENTS (12,611,640)
8.b
Packet Pg. 83
9
Audit Results
Finding The cause of the $12.6M adjustment made to the CIP account in FY2020 to remove
improperly capitalized costs was incomplete execution of a key internal control, a
periodic review and correction of the costs in the CIP account, in previous years .
The accountants initiated a detailed review of the costs in the CIP account in
FY2019 when they noticed the increase in the CIP account balance and continued
their concentrated efforts in FY2020. Their review identified that the costs recorded
in previous years (FY2010 through FY2019) had to be written off ($12.6M) or were
supposed to be reclassified to the appropriate assets in previous years ($473K).
This demonstrates that a periodic review of costs for CIP projects (a key internal
control) to mitigate a risk of improperly reporting capital assets in the City’s
government-wide financial statements was not performed. Otherwise, these costs
would have been properly reported as expenses in the year the costs were incurred
or as other capital asset items when an asset was placed in service. Additionally,
the assets could not be depreciated until they were reclassified from the CIP
account.
According to the City’s Fixed Asset Policy, the costs in the CIP account should be
reclassified to the appropriate assets upon the earlier occurrence of substantial
completion, occupancy, or when the asset is placed into service, and maintenance
costs are expensed and not capitalized. The Governmental Accounting Standards
Board (GASB) Statement 34 requires that capital assets be depreciated over their
estimated useful lives.
The following current practices appear to cause difficulties in executing a periodic
review of the costs in the CIP account effectively:
The Office of Management Budget sets up Capital projects using WBS elements
to track Design and Construction tasks for a budgeting and departmental
planning purposes, not to track capitalizable and non-capitalizable costs
separately for an accounting purposes. As a result, both types of costs are
included in one WBS element. This process requires more efforts to review
costs to ensure proper classification. It was noted that Enterprise Fund uses a
work order system in which operation work orders are settled to cost centers
and expensed and capital service orders are used for capitalizable costs and
settled to the CIP account.
All costs are settled to the CIP account on a monthly basis whether or not costs
are capitalizable. Some projects are described as recurring maintenance and
repair projects for which all costs are expenses (unless a repair project evolves
into a project requiring capitalization), and therefore, they should be settled to
cost centers, not to the CIP account. As a result, there are more costs to be
reviewed and removed in the CIP account than necessary.
Fixed Asset Policies have not been reviewed and updated since 2012. There
are two Fixed Asset Policies: Fixed Asset Policy for General Fund and Internal
Service Fund is dated March 2012; Enterprise Fixed Asset Policy is dated March
2014. The Fixed Asset Policy for General Fund and Internal Service Fund
8.b
Packet Pg. 84
10
includes only a paragraph for CIP regarding the requirements for a periodic
review and timely recording of fixed assets. It does not provide a robust CIP
policies and procedures including the criteria for categorizing project costs and
the required actions by various responsible parties for initiating and tracking the
project costs for proper capitalization in the SAP system. It was noted that only
the Enterprise Fixed Asset Policy requires periodic submission of a capitalization
and retirement form from the departments.
Recommendation The City should strengthen the internal controls over CIP to ensure that capital
project costs are properly recorded and reported by implementing the following:
1. Capital projects should be created in the SAP system in a manner that WBS
elements are set up to keep track of capitalizable and non-capitalizable costs
separately. Non-capitalizable costs should be settled to cost centers. The
accounting team should work with the Office of Management and Budget
personnel and Business Analysts to define the criteria and procedures and to
maximize the use of the SAP functionality to improve the efficiency and
effectiveness of the process. As the City is planning to improve the SAP
functionality in FY2022, the accounting team should take this opportunity to
ensure the SAP system will be configured to meet their needs.
2. The costs recorded in the CIP account should be reviewed periodically to
ensure expenses are removed and costs for the completed assets are
reclassified in a timely manner. To ensure that this key control works effectively
after the concentrated efforts end in FY2021, the accounting team should
formalize the process by establishing and following a review schedule,
documenting a review, and requiring a supervisory review and approval.
3. The accounting team should implement a mechanism to receive the status of
the project completion and assets placed in service from the responsible
departments in a timely manner. Although a fixed asset accountant reviews the
annual and mid-year budget documents and occasionally reach out to the
departments, this internal control should be formalized and performed more
effectively to ensure that the costs are reclassified to assets and start
depreciation (if applicable) in a timely manner.
4. The accounting management should enhance the CIP section in the policies to
provide guidance regarding the CIP process to the accounting team and the
responsible parties such as the Office of Management and Budget, Business
Analysts, and project managers. The CIP policies and procedures should
include the requirement for project setup, a periodic review of project costs,
monitoring and reporting the project completion status, and so on. Additionally,
the accounting management should evaluate and update the fixed asset policies
periodically to ensure that requirements are appropriate for the current process,
system used, and accounting standards. According to Government Finance
Officers Association, this should be done no less than once every three years
based on a predetermined schedule.
8.b
Packet Pg. 85
11
Appendix
Appendix A: Page 72 of FY2020 Comprehensive Annual Financial Report
8.b
Packet Pg. 86
12
Appendix B: CIP processes for Governmental Fund/Internal Service Fund and Enterprise Fund
Construction in Progress - Governmental Fund/Internal Service Funds
Of
f
i
c
e
o
f
M
a
n
a
g
e
m
e
n
t
a
n
d
B
u
d
g
e
t
Fi
x
e
d
A
s
s
e
t
A
c
c
o
u
n
t
a
n
t
(Go
v
e
r
n
m
e
n
t
a
l
&
In
t
e
r
n
a
l
S
e
r
v
i
c
e
F
u
n
d
s
)
Fi
x
e
d
A
s
s
e
t
Ac
c
o
u
n
t
i
n
g
S
u
p
e
r
v
i
s
o
r
Pa
y
r
o
l
l
&
AP SAP FI
Capital Project Fund 471/472
- Capital outlay
- CIP CC #
- Exp AC #
SAP PS
Data with WBS #
in SAP-FI gets
posted
Run Settlement
Rules
Adopted Capital
Budget
Questica
New project
with dummy
project code
Timecards
- WBS #
Invoice or JE
- WBS #
- CIP CC #
- Exp AC #
SAP PS
Create new project
- system-generated project
code
- WBS #
- Cost Center
SAP FI-AA
Capital Project Fund 471/472
- Construction in Progress
Costs to be
expensed?
SAP FI-AA
Create Fixed Asset and
then retire the asset
immediately
Yes
Run ZPSR01
Detail report
Populate
spreadsheet
CIP471 N-5
RollForward
Quarterly
Review all costs
posted in each
CIP#
Project
Completed?
Month-end
Define
Settlement Rules
Month-end
Run GD13 (CIP
Cost Center)
Report
Review CIP
projects with CIP
cost centers for
missing WBS#
Note corrective
actions, if any, in
the spreadsheet
Review the
spreadsheet
Process
transactions for
correction
No
SAP FI-AA
- Create new Fixed Asset #
- Move CIP to Fixed Assets
Yes
Approve the
corrective
actions
No Action
Necessary
Year-end
labor costs allocation
process (True-up )
Adjustment
needed?
Yes
No
SAP-FI
Initiate a journal
entry
SAP-FI
Review and post a
journal entry
Monthly
CAT 7 – payroll costs
are processed 8th
week after the end of
each month
Year-end
Reconciliation of
Fixed Assets and
Capital Outlay
External
Auditor
Budgeting
process
Fixed Asset
Policy
March/April
Mid-year Budget
Review Report
Occasionally
Check with
departments for
completed projects
Run ZPSR01
Budget vs
Actual Report
End of posting
process
Review the
spreadsheet
Schedule
N-10
No Action
Necessary No
Run ZFIR43
Profit & Loss
Report
SAP-PS
Project
System
SAP-FI
Financial
Accounting
SAP-FI-AA
Asset
Accounting
Key Control Need
Improvement
WBS elements are not set up to separate
capitalizable costs and non-capitalizable costs
Capitalizable costs and non-capitalizable costs are
mixed in a WBS element
Therefore, all costs are settled to CIP So many to be reviewed
by one accountant
Manual approval – signature on hard copies, e-
mail, comments in spreadsheet, meetings
Current year s non-capitalizable costs are not settled
to Cost Center
[But, this is the way to correct prior year costs]
Dated March 2012
Has not been reviewed/updated
8.b
Packet Pg. 87
13
Construction in Progress - Enterprise Funds
OM
B
Fi
x
e
d
A
s
s
e
t
A
c
c
o
u
n
t
a
n
t
(En
t
e
r
p
r
i
s
e
F
u
n
d
s
)
Fi
x
e
d
A
s
s
e
t
Ac
c
o
u
n
t
i
n
g
Su
p
e
r
v
i
s
o
r
Pa
y
r
o
l
l
&
AP
Ut
i
l
i
t
y
D
e
p
a
r
t
m
e
n
t
SAP FI
Funds 522,523,524,527,533
- Capital outlay
- CIP CC #
- Exp AC #
SAP PS
Data with ORD# in
SAP-FI gets posted
Month-end
Run Settlement
Rules
Adopted Capital
Budget
Questica
New project
with dummy
project code
Timecards
- ORD #
Invoice or JE
- ORD #
- CIP CC #
- Exp AC #
SAP PS
- system-generated project
code
- WBS# or ORD#
- Cost Center
SAP FI-AA
Utility Funds
- Construction in Progress
(Acct 56030)
Run ZPSR01
Detail report
Populate
RollForard
spreadsheet
called Resume
Quarterly
Reconcile G/L and
FA Module
Project
Completed?
Create
Settlement Rules
Review the
spreadsheet and
reports
SAP FI-AA
- Create new Fixed Asset #
- Move CIP to Fixed Assets
Yes
No Action
Necessary
No
Bi-weekly
Charge
Payroll to
ORD
Work Order
# 5xxxxxxx
Service Order
# 4xxxxxxx
Run GD13 report
for Construction In
Progress (Acct 56030)
Enterprise
Summary Input
Sheet Form
Reach out to the
department for
clarification
Enterprise Fixed
Asset
Capitalization &
Retirement Form
Quarterly
Funds
522,524,527
Utility Project
Coordinator
completes a form
Quarterly
Funds 523,533
Electrical Engineer
completes a form
Budgeting
process
Create new
project in SAP
Create Orders
in SAP
Enterprise Fixed
Asset Policy
Monthly
JE
processing
Weekly
Invoice
processing
Monthly
Review CIP
projects with CIP
cost centers for
missing WBS# &
ORD#
Adjustment
needed?Yes
SAP-FI
Initiate a journal
entry
SAP-FI
Review and post a
journal entry
No Action
Necessary
No
Utility
Construction in
Progress
Account Report
End of posting
process
Enterprise Fixed
Asset
Capitalization &
Retirement Form
Annually
Funds
525,526,528
Fund Manager
completes a form
As needed
Funds 530
Fund Manager
completes a form
Enterprise
Summary Input
Sheet Form
Occasionally
Check with Fund
Manager via e-mail
for completed
projects
SAP-PS
Project
System
SAP-FI
Financial
Accounting
SAP-FI-AA
Asset
Accounting
Key Control Need
Improvement
Public Works Funds (525,526,528,530) use only WBS
Utility Funds (522,523,524,527,533) use both WBS and Orders
Documents are maintained in the shared drive.
Supervisor may ask questions but does not
document approval
Will settle to cost
center = Exepense
Will settle to
Construction in
Progress = Asset
Dated March 2014
Has not been reviewed/updated
8.b
Packet Pg. 88
14
Appendix C: Management Response
Recommendation Responsible
Department(s)
Agree, Partially Agree, or Do Not Agree and
Target Date and Corrective Action Plan
To be completed 6 months after Council acceptance and
every 6 months thereafter until all recommendations
are implemented
Current Status Implementation Update and
Expected Completion Date
Finding: The costs in the CIP account were not reviewed and corrected in a timely manner in previous years
1. Capital projects should be created in the
SAP system in a manner that WBS elements
are set up to keep track of capitalizable and
non-capitalizable costs separately. Non-
capitalizable costs should be settled to cost
centers. The Accounting team should work
with the Office of Management and Budget
personnel and Department and System
Analysts to define the criteria and procedures
and to maximize the use of the SAP
functionality to improve the efficiency and
effectiveness of the process. As the City is
planning to improve the SAP functionality in
FY2022, the accounting team should take this
opportunity to ensure the SAP system will be
configured to meet their needs.
Administrative
Services
Concurrence: The administration concurs
with this recommendation.
Target Date: FY 2023
Action Plan:
With the Administrative Services
Department as the lead, staff will work
across the stakeholders including
accounting, budget, engineering, and
departmental teams on the recommended
changes to clearly identify capitalizable and
noncapitalizable costs. Staff implemented a
new structure for WBS codes within the past
five years to apply additional clarity in use,
which has taught the organization that
changes such as these are both multi-system
changes and business practice changes.
Therefore, the core stakeholder group will
evaluate what is feasible to streamline the
process and to fully maximize functionality.
Accounting guidelines will serve as the
authoritative source for when a project is
capitalizable or non-capitalizable which will
be included in the fixed policies and
procedures.
8.b
Packet Pg. 89
15
Recommendation Responsible
Department(s)
Agree, Partially Agree, or Do Not Agree and
Target Date and Corrective Action Plan
To be completed 6 months after Council acceptance and
every 6 months thereafter until all recommendations
are implemented
Current Status Implementation Update and
Expected Completion Date
2. The costs recorded in the CIP account
should be reviewed periodically to ensure
expenses are removed and costs for the
completed assets are reclassified in a timely
manner. To ensure that this key control
works effectively after the concentrated
efforts end in FY2021, the accounting team
should formalize the process by establishing
and following a review schedule,
documenting a review, and requiring a
supervisory review and approval.
Administrative
Services
Concurrence: The administration concurs
with this recommendation.
Target Date: FY 2022 Q2
Action Plan:
As noted in the audit, staff completed a
concentrated effort of cleanups and reviews
in FY 2019 and FY 2020 and has identified
projects of which the nature of expenses are
recurring maintenance and repair projects.
In FY 2021, staff has already implemented a
second and final historical review and clean-
up effort with a process moving forward of
review quarterly at minimum. In FY 2022,
these projects will be directly settled into
cost centers.
In the absence of a software system change
as discussed in recommendation 1, the at
minimum quarterly manual review by the
accounting team will review the CIP projects
including a supervisory approval.
In Progress Staff has already
implemented a monthly
manual review process in FY
2022, and will ensure full
supervisory review as part of
the first Q1 financial close
scheduled to end September
30, 2021, and completion by
December 31, 2021.
3. The fixed asset accounting team should
implement a mechanism to receive the
status of the project completion and assets
placed in service from the responsible
departments in a timely manner. Although a
fixed asset accountant reviews the annual
and mid-year budget documents and
Administrative
Services
Concurrence: The administration concurs
with this recommendation.
Target Date: FY 2022 Q3
Action Plan:
The Accounting Team will establish a
business process for departments to follow
including a standardized form, instructions,
8.b
Packet Pg. 90
16
occasionally reach out to the departments,
this internal control should be formalized
and performed more effectively to ensure
that the costs are reclassified to assets and
start depreciation (if applicable) in a timely
manner.
and training for departments to utilize to
ensure timely reporting of project
completion status.
4. The accounting management should
enhance the CIP section in the policies to
provide guidance regarding the CIP process
to the accounting team and the responsible
parties such as the Office of Management
and Budget, Business Analysts, and project
managers. The CIP policies and procedures
should include the requirement for project
setup, a periodic review of project costs,
monitoring and reporting the project
completion status, and so on. Additionally,
the accounting management should
evaluate and update the fixed asset policies
periodically to ensure that requirements are
appropriate for the current process, system
used, and accounting standards. According
to Government Finance Officers Association,
this should be done no less than once every
three years based on a predetermined
schedule.
Administrative
Services
Concurrence: The administration concurs
with this recommendation.
Target Date: FY 2022 Q3/Q4
Action Plan:
The Accounting team will review and update
the CIP policies and procedures to the
extent necessary and practical to clarify and
implement these standards. It is expected
that this update will include documentation
of several the other action plans outlined in
this audit as well. The City attempts to
routinely update internal policies and
procedures, though due to limited resources
and competing priorities this is not always
completely in a timely manner. As part of
annual operating procedures, staff will work
to complete this review more routinely as
resources allow.
8.b
Packet Pg. 91
Memorandum
DATE: August 5, 2021
TO: Kyle O’Rourke, City Auditor
FROM: Kiely Nose, Administrative Services Director/Chief Financial Officer
CC: Ed Shikada, City Manager
SUBJECT: City Manager Response to Asset Capitalization Audit Report
The City of Palo Alto Administrative Services Department appreciates the City Auditor’s work in
preparation of this audit and acknowledges that the audit has identified recommendations which are
addressed in the appendix. In FY 2020, staff identified a gap in accounting internal practices in how
capital expenses were categorized and capitalized or not in financial reporting. A historical review was
undertaken with the largest correction brought forward as part of the FY 2020 Annual Comprehensive
Financial Report (ACFR) with continued work to finish review in FY 2021. This review was coordinated
with the City’s independent auditors, Macias, Gini, and O’Connell (MGO) throughout this review process
and year end reporting.
Baker Tilly reviewed the process that staff had identified for correction and improvement and has
assisted staff in providing a basis for ongoing correction of the gap in the future. Workflow
documentation included in this audit will ensure the continuity of operations despite challenges in staff
resources including loss of capacity and institutional knowledge. The appendix states the action steps for
each recommendation and staff expect to work on these during the coming fiscal year within existing
resources. Progress on implementation will be routinely reported after the City Council accepts the
audit report until all recommendations are addressed.
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City of Palo Alto (ID # 13722)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: SECOND READING: Adoption of an Ordinance Amending the City's Fiscal
Year (FY) 2022 Municipal Fee Schedule to Adjust the Affordable Housing
Commercial Impact Fee (FIRST READING: October 18, 2021 PASSED: 5 -2,
Cormack, Tanaka no)
From: City Manager
Lead Department: City Clerk
This was heard by the City Council on October 18, 2021 for a first reading and was approved 5 -
2, Cormack, Tanaka no. No changes were made to the Ordinance; it is now before you for a
second reading.
Attachments:
• Attachment9.a: Attachment A: Ordinance Amending FY 2022 Municipal Fee
Schedule, Housing Impact Fee for Non-Residential Projects
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Ordinance No. ____
Ordinance of the Council of the City of Palo Alto Amending the Fiscal Year 2022
Municipal Fee Schedule to Update the Housing Impact Fee for Non-Residential
Projects.
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. Findings and declarations. The City Council finds and declares as follows:
A. To ensure that future development projects mitigate their impact on the need for
affordable housing in Palo Alto, and to ensure that any adopted housing impact fees for non-
residential development do not exceed the actual affordable housing impacts attributable to the
development projects to which the fees relate, the City Council received and considered a report
from Strategic Economics and Vernazza Wolfe Associates dated November 2015 and entitled
"Commercial Linkage Fee Nexus Study," (the “Nexus Study”) and the findings of the Nexus Study
are incorporated into this Ordinance by this reference.
B. The Nexus Study used generally accepted and appropriate methodology to
determine the maximum amount needed to fully mitigate the burdens created by nonresidential
and mixed-use development on the need for affordable housing and establish that there is a
reasonable relationship between the need for affordable housing and impacts of development
for which a fee is charged, and that there is also a reasonable relationship between the impact
fee’s use and the type of development for which the fee is charged.
C. In October 2021, the City Council received and considered a study prepared by
Strategic Economics dated September 2021 and entitled “Commercial Linkage Fee Update,
Financial Feasibility Analysis.” This study analyzed economic returns and the likelihood of non-
residential development at various fee levels not exceeding the actual affordable housing
impacts identified in the Nexus Study.
D. The City Council now desires to update its housing impact fees for certain
nonresidential and mixed-use development projects as authorized by Palo Alto Municipal Code
Chapter 16.65, which fees do not exceed the justified fees needed to mitigate the actual
affordable housing impacts attributable to the development projects to which the fees relate, as
determined by the Nexus Study.
E. At least ten days prior to the date this ordinance is being heard, data was made
available to the public indicating the amount of cost, or estimated cost, required to provide the
service for which the fee or service charge is levied and the revenue sources anticipated to
provide the service, including general fund revenues, in accordance with Government Code
Section 66019.
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F. At least fourteen days prior to the date this ordinance is being heard, notice was
provided to any persons or organizations who had requested notice, in accordance with
Government Code Sections 66004 and 66019.
G. Notice of the hearing on the proposed fees was published twice in the manner set
forth in Government Code Section 6062a as required by Government Code Sections 66004 and
66018.
SECTION 2. The Council of the City of Palo Alto amends the Fiscal Year 2022 Municipal Fee
Schedule by adopting the Housing Impact Fees for Non-Residential development, as set forth in
Exhibit “A” and incorporated here by reference.
SECTION 3. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any
reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction,
such decision shall not affect the validity of the remaining portions of this Ordinance. The City
Council hereby declares that it would have passed this Ordinance and each and every section,
subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard
to whether any portion of the ordinance would be subsequently declared invalid or
unconstitutional.
SECTION 4. The Council finds that the adoption of this ordinance is exempt from the provisions
of the California Environmental Quality Act pursuant to CEQA Guideline section 15305 because
the adjustment of a fee represents only a minor change in land use regulations and section
15061(b)(3) because it can be seen with certainty that the minor adjustments herein will not have
a significant effect on the environment.
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SECTION 5. As an amendment to the City’s budget, this ordinance shall be effective upon
adoption pursuant to Palo Alto Municipal Code Section 2.04.330, subdivision (a)(3); however, the
updated fees be effective no sooner than 60 days from the date of adoption, pursuant to
California Government Code Section 66017.
INTRODUCED and PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
NOT PARTICIPATING:
ATTEST:
____________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________
Assistant City Attorney City Manager
____________________________
Director of Planning & Development
Services
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EXHIBIT A
Fiscal Year 2022 Municipal Fee Schedule
Planning and Development Services Fees
Impact & In-Lieu Fees
Office/R&D Hotel/Retail/Other
Housing Impact Fee Non-
Residential
$65.80 per sq. ft. Office/R&D $23.11 per sq. ft. Hotel,
Retail, Other Non-residential
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City of Palo Alto (ID # 13721)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 11/8/2021
City of Palo Alto Page 1
Summary Title: SECOND READING: Legislation to Extend Outdoor
Dining/Retail Encroachment Permits (incl. Parklets)
Title: SECOND READING: Adoption of an Ordinance to Extend the Temporary
Outdoor Encroachment Permit Program for Dining, Retail, and Other Uses,
Including the Parklet Pilot Program, until June 30, 2022 (FIRST READING:
October 18, 2021 PASSED: 5 -2, DuBois, Kou no)
From: City Manager
Lead Department: City Clerk
This was heard by the City Council on October 18, 2021 for a first reading and was appr oved 5-
2, DuBois, Kou no. No changes were made to the Ordinance; it is now before you for a second
reading.
Attachments:
Attachment10.a: Attachment A – Interim Ordinance Continuing Outdoor Use
Encroachment Permits, Including for Parklets, Sidewalks, and St reets, Through June 2022
(PDF)
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Ordinance No. _____
Interim Ordinance of the Council of the City of Palo Alto Temporarily Continuing
the Expansion of Outdoor Dining, Retail and Other Activities on Public and
Private Property and Relaxing Regulations Regarding Onsite Parking, On-Sale of
Alcohol, Design/Architectural Review, Permit Fees, and Alcohol Consumption in
Public Places, All to Facilitate Such Outdoor Use
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. Findings and Declarations. The City Council finds and declares as follows:
A. On June 23, 2020, the City Council adopted Ordinance 5500, an emergency ordinance, in
response to COVID-19 and its effects on local businesses. At that time and since then,
county and state regulations related to COVID-19 have limited or curtailed many indoor
activities, including dining, bars, retail, performances, and other recreational uses.
B. In June 2021, the City Council adopted Ordinance 5526, which amended and re-stated
Ordinance 5500 on a non-emergency basis (among other changes). Ordinance 5526 will
sunset on December 31, 2021 unless amended by the City Council.
C. Through this Ordinance, the City Council desires to amend and restate Ordinance 5526
with a new sunset date of June 30, 2022 to allow the provisions of that ordinance to
continue.
SECTION 2. City Manager Authorization
The City Manager or his or her designee(s) may promulgate guidelines and implementing
regulations for the uses and programs described in this Ordinance as long as such regulations do
not conflict with this Ordinance.
SECTION 3. Fee Waivers for Encroachment Permits and Parking Space Closures
A. The permit fees set forth in the Municipal Fee Schedule are temporarily waived for
applications for encroachment permits under Palo Alto Municipal Code Section 12.12.010
and Section 12.12.020, as modified by this Ordinance, to place structures and equipment
in the public right-of-way (including closed streets and sidewalks) for purposes of outdoor
dining and outdoor retail sales and display of wares.
B. The parking space closure fee in the Municipal Fee Schedule collected by the Department
of Planning and Development Services is temporarily waived for the use of a parking
space(s) on-street or in a parking lot for purposes of outdoor dining and outdoor retail
sales and display of wares as authorized through an encroachment permit, license, or
agreement with the City.
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SECTION 4. Modified Review Process for Commercial Sidewalk Encroachment Permits
Notwithstanding contrary provisions of PAMC Section 12.12.020, permits may be granted for
commercial sidewalk encroachments for outdoor retail sales and display areas and outdoor
eating areas. Permits for these purposes shall not be required to undergo and complete design
review by the Planning Department described in subsection (d) of Section 12.12.020. Except as
expressly modified herein, the provisions of Section 12.12.020 shall apply to commercial sidewalk
encroachments.
SECTION 5. Eating and Drinking Establishments
Eating establishments, and drinking establishments may temporarily relocate some or all of their
existing indoor seating capacity to outdoor seating capacity, as follows:
A. Location. Outdoor eating areas may be placed in one or more of the following areas:
1. Public streets temporarily closed by the City of Palo Alto, through issuance of an
encroachment permit under PAMC Section 12.12.010;
2. Sidewalks through issuance of an encroachment permit under PAMC Section
12.12.020, as modified by Section 4 of this Ordinance;
3. In on-street parking spaces approved for use as temporary parklets, in accordance
with the Pilot Parklet Demonstration Project as first approved by Council Resolution
No. 9909 and continued by subsequent resolutions;
4. Surface parking lots that currently provide required onsite parking for the
eating/drinking establishment, through issuance of an approval by the Director of
Planning, or his or her designee, as described in subsections C and D of this Section,
below;
5. Other outdoor areas on the eating/drinking establishment site not originally
permitted for outdoor seating in the establishment’s approved site plan or planning
entitlement (such as landscaped areas), through issuance of an approval by the
Director of Planning, or his or her designee, in accordance with subsections C and D
of this Section, below; and
6. In other areas that the Council identifies by resolution or ordinance.
B. Use of Private Parking Lots – Temporary Reduction of Parking Requirements.
1. Notwithstanding the parking requirements applicable to eating/drinking
establishments in Title 18 (Zoning) of the PAMC or in individual planning entitlements
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or approvals for eating/drinking establishments, an eating/drinking establishment
may place outdoor eating areas in its parking lot, so long as at least half of the parking
spaces on the subject site remain available for use by vehicles. If the establishment’s
parking lot has ten or fewer parking spaces, up to 100 percent of the parking lot may
be used for outdoor eating, subject to review and approval of the Planning Director
or his or her designee.
2. Notwithstanding the parking requirements applicable to shopping centers and their
tenant businesses in Title 18 (Zoning) of the PAMC or in individual planning
entitlements or approvals for shopping centers or their tenant businesses, a shopping
center with an eating/drinking establishment tenant(s) may place outdoor eating
areas for such tenant business(es) in the shopping center parking lot, so long as at
least half of the parking spaces on the subject site remain available for use by vehicles.
C. Application. An application in a form approved by the Director of Planning shall be
submitted to the Planning and Development Services Department to relocate some or all
of an eating/drinking establishment’s permitted indoor restaurant seating to outdoor
seating in privately-owned areas on the eating/drinking establishment site not originally
permitted for outdoor eating. The Director of Planning is authorized to establish
submittal requirements and procedures. Temporary Use Permits (TUP) under PAMC
Section 18.42.050 may be utilized for this purpose. A TUP issued for this purpose may be
valid for a specified period longer than 45 days, notwithstanding subsection (d) of Section
18.42.050. The Planning Director may extend a TUP issued prior to the effective date of
this Ordinance to be valid beyond 45 days.
D. Seating Layout Review. A Seating Layout Review is required to relocate some or all of an
eating/drinking establishment’s permitted indoor seating to outdoor seating in privately-
owned areas on the eating/drinking establishment site not originally permitted for
outdoor eating. The Seating Layout Review shall be conducted by a transportation
planner, planner, and/or fire inspector who will review and either approve or require
modifications to the proposed outdoor seating layout based on the following criteria:
1. Seating layout does not create a safety risk and adequate pedestrian and vehicular
separation is maintained, including with movable barriers as appropriate where
outdoor seating is to be placed in parking lots or on-street parking spaces.
2. Seating layout accommodates appropriate vehicle and pedestrian circulation and
maintains adequate paths of travel and complies with accessibility requirements
of the Americans with Disabilities Act.
3. Any tents must comply with fire codes and Palo Alto Fire Department issued
standards for tents, and safety standards set forth by the National Fire Protection
Association for fire-resistant tents and must include an affixed manufacturer’s
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label stating the tent meets NFPA requirements. A State Fire Marshal seal on the
tent or a certificate is needed to prove treatment.
4. Any heaters must comply with fire codes.
5. An adequate and visible barrier is placed that clearly separates the retail area from
the parking area and provides sufficient protection for patrons. Adequacy shall be
defined in standards and guidelines issued by the Director of Planning.
6. Other requirements established in the standards and guidelines issued by the
Director of Planning.
E. Fee. No fee will be charged for submittal and review of the Application and for conducting
a Seating Layout Review.
F. Occupancy. Total seating occupancy (including all indoor and outdoor seating) shall not
exceed the overall occupancy for which the restaurant is permitted.
G. Alcohol Service. Establishments that are allowed by the City to serve alcohol for onsite
consumption by issuance of a conditional use permit (“CUP”) as required by PAMC Section
18.42.090 or as a legal nonconforming use, and that both have an on-sale license from
the Department of Alcoholic Beverage Control (“ABC”) and are duly authorized by ABC to
serve alcohol in outdoor areas, shall be allowed to serve alcohol for onsite consumption
in such outdoor areas, notwithstanding any prohibition on outdoor alcohol service or
consumption in the PAMC or planning entitlement issued under Title 18 (Zoning) of the
PAMC. During the effective period of this Ordinance, establishments that meet the
preceding requirements may expand their footprint to outdoor areas without an
amendment of the CUP, notwithstanding PAMC Section 18.42.090(c). Outdoor alcohol
service shall be in full compliance with ABC regulations, as amended.
H. No Architectural Review. Notwithstanding PAMC Sections 18.77.077 and 18.76.020,
architectural review shall not be required for proposed outdoor eating areas or signage
related to such areas during the effective period of this Ordinance.
SECTION 6. Retail Establishments
Retail establishments may temporarily relocate some or all of their existing customer-accessible
square footage to outdoor spaces as follows:
A. Location. Outdoor retail sales and display areas and outdoor eating areas may be placed
in one or more of the following areas:
1. Public streets temporarily closed by the City of Palo Alto, through issuance of an
encroachment permit under PAMC Section 12.12.010;
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2. Sidewalks through issuance of an encroachment permit under PAMC Section
12.12.020, as modified by Section 4 of this Ordinance;
3. Surface parking lots that currently provide required onsite parking for the retail
establishment, through issuance of an approval by the Director of Planning, or his or
her designee, as described in subsections C and D of this Section, below;
4. Other outdoor areas on the retail establishment site not originally permitted for retail
sales and display or dining in the retail establishment’s approved site plan or planning
entitlement (such as landscaped areas), through issuance of an approval by the
Director of Planning or his or her designee in accordance with subsections C and D of
this Section, below; and
5. In other areas that the Council identifies by resolution or ordinance.
B. Use of Private Parking Lots – Temporary Reduction of Parking Requirements.
1. Notwithstanding the parking requirements applicable to retail establishments in Title
18 (Zoning) of the PAMC or in individual planning entitlements or approvals for retail
establishments, a retail establishment may conduct outdoor retail sales and display
and may place outdoor eating areas in its parking lot, so long as at least half of the
parking spaces on the subject site remain available for use by vehicles. If the
establishment’s parking lot has ten or fewer parking spaces, up to 100 percent of the
parking lot may be used for outdoor dining/retail, subject to review and approval of
the Planning Director or his or her designee.
2. Notwithstanding the parking requirements applicable to shopping centers and their
tenant businesses in Title 18 (Zoning) of the PAMC or in individual planning
entitlements or approvals for shopping centers or their tenant businesses, a shopping
center with a retail establishment tenant(s) may place outdoor retail sales and display
areas and outdoor eating areas for such tenant business(es) in the shopping center
parking lot, so long as at least half of the parking spaces on the subject site remain
available for use by vehicles.
C. Application. An application in a form approved by the Director of Planning shall be
submitted to the Planning and Development Services Department to relocate some or all
of a retail establishment’s customer-accessible square footage to outdoor retail sales and
display in privately-owned areas on the retail establishment site not originally permitted
for outdoor retail sales and display. The Director of Planning is authorized to establish
submittal requirements and procedures. Temporary Use Permits (TUP) under PAMC
Section 18.42.050 may be utilized for this purpose. A TUP issued for this purpose may be
valid for a specified period longer than 45 days, notwithstanding subsection (d) of Section
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18.42.050. The Planning Director may extend a TUP issued prior to the effective date of
this Ordinance to be valid beyond 45 days.
D. Merchandise or Seating Layout Review. A Layout Review is required to relocate some or
all of an retail establishment’s permitted indoor customer-accessible square footage to
privately-owned areas on the retail establishment site not originally permitted for retail.
The Layout Review shall be conducted by a transportation planner, planner, and/or fire
inspector who will review and either approve or require modifications to the proposed
retail layout based on the following criteria:
1. The placement of the merchandise, displays, or other items does not create a safety
risk and adequate pedestrian and vehicular separation is maintained, including with
movable barriers as appropriate where outdoor seating is to be placed in parking lots
or on-street parking spaces.
2. The layout accommodates appropriate vehicle and pedestrian circulation and
maintains adequate paths of travel and complies with accessibility requirements of
the Americans with Disabilities Act.
3. Any tents must comply with fire codes and Palo Alto Fire Department issued standards
for tents, and safety standards set forth by the National Fire Protection Association
for fire-resistant tents and must include an affixed manufacturer’s label stating the
tent meets NFPA requirements. A State Fire Marshal seal on the tent or a certificate
is needed to prove treatment.
4. Any heaters must comply with fire codes.
5. An adequate and visible barrier is placed that clearly separates the retail area from
the parking area and provides sufficient protection for patrons. Adequacy shall be
defined in standards and guidelines issued by the Director of Planning.
6. Other requirements established in the standards and guidelines issued by the Director
of Planning.
E. Fee. No fee will be charged for submittal and review of the Application and for conducting
a Layout Review.
F. No Architectural Review. Notwithstanding PAMC Sections 18.77.077 and 18.76.020,
architectural review shall not be required for proposed outdoor retail areas or signage
related to such areas during the effective period of this Ordinance.
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SECTION 7. Compliance with Other Regulations, Orders and Approvals
The uses of public and private property allowed in this Ordinance shall be conducted in
compliance with any applicable state or county mandate (including executive orders and health
orders), this Ordinance, Resolution No. 9909 and its successors, and all other local and state
regulations, orders, and approvals, as applicable (collectively, “Applicable Law”). Any approval,
allowance or permit to conduct such temporary outdoor use(s) shall be subject to revocation by
the issuing City official if the use is conducted in violation of Applicable Law, or poses a threat to
public health, safety or welfare.
SECTION 8. No Vested Rights
The outdoor uses of public and private property allowed in this Ordinance are temporary and
shall be terminated upon the earlier of the date stated in the applicable permit/approval or the
expiration of this interim Ordinance, unless earlier revoked by the City Manager or other
authorized official (or their designee) or terminated by action of the City Council. The City may
discontinue one or more, or all, of the allowed outdoor uses at any time if the City Manager or
designee determines that the public health, safety or welfare warrant such action. Nothing in
this Ordinance shall establish a vested right.
SECTION 9. Suspension of Prohibition on Alcohol Consumption in Lytton Plaza and Cogswell
Plaza
Notwithstanding PAMC Sections 22.04.330 and 22.04.331, the City Manager is authorized to
suspend the prohibition on consumption of alcoholic beverages in the parking lots adjacent to
Lytton Plaza and Cogswell Plaza.
SECTION 10. Use of City Parking Lots for Reopening Activities
A. The City Manager, or his or her designee (“City Manager”), is authorized to permit
outdoor dining, retail and other activities necessary to facilitate the reopening of
businesses, in public parking lots owned by the City, subject to the City Manager’s
adoption of rules, regulations, guidelines, and standards for such use (“Regulations”), and
publication of such Regulations on the City’s website. Use of parking lots, or portions
thereof, by a business shall require a license or other agreement, including an agreement
to indemnify and hold harmless the City, and provision of insurance.
B. The City Manager is authorized to waive any fee in the Municipal Fee Schedule associated
with the temporary use of parking areas for the purposes identified in Section A above.
C. Notwithstanding PAMC Section 9.04.020, the City Manager is authorized to suspend the
prohibition on consumption of alcoholic beverages in any City owned parking lot.
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SECTION 11. Personal Services, Indoor Recreation and Other Uses
The authorized outdoor uses of public and private spaces authorized in this Ordinance may be
applied to personal services, indoor recreation and other uses. Prior to authorizing these
additional activities to occur, the City Manager, or his or her designee (“City Manager”), shall
adopt rules, regulations, guidelines, and standards for these uses, and publish them on the City’s
website.
SECTION 12. Severability
If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to
be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision
shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby
declares that it would have passed this Ordinance and each and every section, subsection,
sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether
any portion of the Ordinance would be subsequently declared invalid or unconstitutional.
SECTION 13. Environmental Review
The Council finds that the Ordinance is categorically exempt from CEQA under CEQA Guidelines
Sections 15301 (existing facilities) and 15304(e) (minor temporary use of land having negligible
or no permanent effects on the environment).
SECTION 14. Effective Date
This Ordinance shall be effective 31 days after adoption and shall remain in effect until June 30,
2022 unless otherwise modified, repealed or extended by the City Council.
SECTION 15. Uncodified
This Ordinance shall not be codified.
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SECTION 16. Supercedes Ordinance 5526.
As of the effective date of this Ordinance, this Ordinance shall supercede Ordinance 5526, and
any conflict shall be resolved in favor of this Ordinance.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
NOT PARTICIPATING:
ATTEST:
____________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________
Deputy City Attorney City Manager
____________________________
Director of Public Works
____________________________
Director of Planning & Development
Services
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City of Palo Alto (ID # 13720)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: SECOND READING: Adoption of a Park Improvement Ordinance for
Renovations, Expansion and New Amenities at John Boulware Park as
Recommended by the Parks and Recreation Commission (FIRST READING:
October 18, 2021 PASSED: 7 -0)
From: City Manager
Lead D epartment: City Clerk
This was heard by the City Council on October 18, 2021 for a first reading and was approved
unanimously on a 7-0 vote. No changes were made to the Ordinance; it is now before you for a
second reading.
Attachments:
• Attachment11.a: Attachment A - Boulware Park PIO REVISED
• Attachment11.b: Attachment B - Boulware Park Plan
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ORDINANCE NO.
Ordinance of the Council of the City of Palo Alto
Approving and Adopting a Plan for Facility
Improvements at John Boulware Park
The Council of the City of Palo Alto does ORDAIN as follows:
SECTION 1. Findings and Improvements. The City Council finds and declares that:
(a) Article VIII of the Charter of the City of Palo Alto and section 22.08.005 of
the Palo Alto Municipal Code require that, before any substantial building, construction,
reconstruction or development is commenced or approved, upon or with respect to any land
held by the City for park purposes, the Council shall first cause to be prepared and by ordinance
approve and adopt a plan therefor.
(b) John Boulware Park (the “Park”) is dedicated to park purposes. (See
Municipal Code section 22.08.030.)
(c) The City intends to authorize the renovation of John Boulware Park.
(d) The plan of improvements shall comprise as follows:
(1) Asphalt basketball court with bermed grass seating area
(2) Pre‐fabricated 2 stall unisex restroom building
(3) Street Improvements along Lambert Avenue including:
i. Addition of 8 head in parking stalls (current 4 parallel)
ii. Addition of 2 head in accessible stalls
iii. Drive access to Matadero Creek maintenance gate
iv. New street tree planting and irrigation
(4) Picnic area
(5) Bocce ball court and bench seating
(6) Dog park area
(7) Open grass area
(8) Asphalt and decomposed granite loop pathway around the park
(9) 6‐12 year‐old children’s playground area with perimeter fencing
(10) 2‐5 year‐old children’s playground area with perimeter fencing
(11) ADA and Crosswalk improvements on Fernando Avenue
(12) The incorporation of a portion of Ash Street into the overall park area
(13) Create a Cul‐de‐sac turn around and drop off at the end of Chestnut Ave.
(14) New site furnishings including:
i. Benches
ii. Accessible picnic tables
iii. Trash receptacles
iv. Shade structure
v. Drinking fountains
vi. Bike Racks
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(15) Low flow Irrigation system
(16) Native planting
(17) Infiltration planters and associated drainage
(18) Park area lighting
(19) New fencing along the residential edges of the park
(e) Exhibit A depicts the expected implementation of the plan of improvements.
(f) The plan of improvements described above is consistent with park,
playground, recreation, and conservation purposes.
(g) The City Council desires to approve the plan of improvements described
above.
SECTION 2. The City Council hereby approves the plan of improvements described in
Section 1 above.
SECTION 3. The City Council finds that this ordinance falls under the California
Environmental Quality Act (CEQA) exemptions found in Title 14 California Code of Regulations
Section 15301 (Existing Facilities), Section 15302 (Replacement or Reconstruction), Section
15303 (New Construction of Small Facilities or Structures), and Section 15311 (Accessory
Structures).
//
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NOT YET ADOPTED
3
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SECTION 4. This ordinance shall be effective on the thirty‐first day after the date of
its adoption.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
Deputy City Attorney City Manager
Director of Community Services
____________________________
Director of Public Works
Director of Administrative Services
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NOT YET ADOPTED
4
Exhibit A
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Basketball Court
6' Vine Covered Fence----�• r,n
(8) New Head-In Parking & (2) Accessible Stalls
Nalive Tree Shaded
Picnic�cG�:!efa���---:;;�-ll�l!,,J',.�/;�-:!4g (1) Regulalion Bocce --"""T=-,,i-;,..p Court (90' x 13'). Alt. Creek Mainlenance Access---...., Bio-Filtration Planter-----i�,,..�k.l
Existing Creek Access-----...... Ramp
Boulware Park, Palo Alto
Bermed Grass Seating
Double Gate Dog Park Ent,y
Fenced Dog Park .25 Acre (Mulch) wilh Native Tree Stand
CITY OF PALO ALTO
.::::;:�:.,,/,1-4+.l---,,l--+---Fenced Tot Loi (2--6 yrs.) &Childrens Playground (6-12 yrs.)
11.b
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City of Palo Alto (ID # 13714)
City Council Staff Report
Report Type: Action Items Meeting Date: 11/8/2021
City of Palo Alto Page 1
Summary Title: Council Review of Objective Standards
Title: Public Hearing: Consider Adoption of Two Ordinances Implementing
the Objective Standards Project, Including:1) New Chapter 18.24, Objective
Design Standards, to Replace Existing Context -Based Design Criteria; 2)
Modifications to Affordable Housing (AH) and Workforce Housing (WH)
Overlay Districts to Eliminate the Legislative Process; 3) Expansion of
Affordable Housing (AH) and Housing Incentive Program (HIP) to PTOD -
Eligible Properties; 4) Changes to Remove Inconsistencies and Redundancies,
and Streamline Project Review Throughout Title 18 Chapters (7:25 - 8:30 PM)
CONTINUED FROM OCTOBER 25, 2021
From: City Manager
Lead Department: Planning and Development Services
THIS PROJECT WAS CONTINUED FROM OCTOBER 4, 2021 and OCTOBER 25, 2021.
At the first hearing, Council discussed Section 1 (Objective Design Standards) and
4 (minor Code changes and streamlined process) of the staff report. In this
hearing, we will discuss Section 2 (legislative changes) and Section 3 (expansion of
Housing Incentive Program, HIP).
To save paper and reduce confusion over packet page numbers, staff will reuse
the October 4th staff report for this hearing. Click link - https://bit.ly/OS100421.
The Objective Standards staff report starts on page 293.
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City of Palo Alto (ID # 13687)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: Discuss Updates and Recommend Further Refinement of Potential
Revenue Generating Local Ballot Measures, and Review Draft Initial Polling
Outline (8:30 - 9:30 pm)
From: City Manager
Lead Department: Administrative Services
RECOMMENDATION
The Finance Committee and staff recommend that the City Council:
A. Direct staff to model a business license tax at monthly rates of $0.05 to $0.20 per square
foot, with a preference for no sunset and an annual escalator, and with thresholds for
square footage size and possible exemptions for retail;
i. Discuss and provide direction on any additional industry exemptions for further
staff analysis;
B. Direct staff to model two methods to replace the General Fund Equity Transfer (GFET) at
risk in the Green case:
i. Seek voter approval in modifying the 2009 GFET formula to transfer a
percentage of gas utility gross revenues;
ii. Distribute the change across gas and electric as an increase in the percentage of
Utility Users Tax (UUT); and
C. Direct staff to incorporate the Finance Committee’s feedback regarding the polling
topics (Attachment A) and to execute the initial round of polling and Finance Committee
recommends delegation of review of polls to the Committee, pending availability to stay
on the workplan timeline. Polling should include but not limited to:
i. Evaluating support for a business tax and characteristics of it
ii. Evaluating willingness to support confirmation/replacement of the General Fund
Equity Transfer equity gas transfer; and
iii. Opinion and ranking of funding priorities such as services, infrastructure, and
climate action
EXECUTIVE SUMMARY
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This report continues the City Council and Finance Committee’s discussion and work to explore
the development of a potential revenue generating local measure for the November 2022
ballot, through iterative conversations with the Finance Committee and City Council.
This report seeks to obtain direction from the City Council to direct the Finance Committee, as
the public body of the potential revenue generating local ballot measure, and staf f to further
refine the square footage business license tax by identifying possible industry exemptions for
further staff analysis, for the City Council to consider possible exemptions for retail, and to
direct staff to revise the business license tax model by calculating monthly rates per square
foot. In addition to the work for the business license tax, information is provided in the October
19th staff report (CMR 13648) to discuss and direct that staff model two methods to replace the
gas GFET. Lastly, the Finance Committee provided feedback on staff’s proposed approach to
polling but sought additional feedback from the full Council on some topics, such as the uses of
revenue and types of exemptions to poll. See the “Draft Initial Polling Outline” section below.
Following direction to Council, staff will return to the Finance Committee to delibe rate on
updates and refinements of the square footage tax, utility tax, and polling.
Attachment B of this report is information presented to the Finance Committee in the October
19th meeting (CMR 13648). This CMR includes attachments that contain detailed discussion of
the following:
• Square footage tax (Attachment A, CMR 13468):
▪ Updated tax models, including revised revenue targets
▪ Comparison of a parcel tax and business license tax
• Utility on-bill tax refined calculations and discussion of options (Attachment B, CMR
13468)
• Draft initial polling outline for the Committee’s discussion and feedback (Attachment C,
CMR 13468)
• Summary of Prior Work on Potential Revenue Generating Ballot Measures (Attachment
D, CMR 13468)
BACKGROUND
The City’s efforts in advancing fiscal sustainability efforts have grown over the past decade. In
2019, several actions and plans were specifically outlined in the Fiscal Sustainability Workplan.
The goal of the workplan was to continue to make proactive progress towards fiscal
sustainability to maintain the quality of life that the City of Palo Alto supports through its
services. Elements of the workplan included proactive funding contributions for the City’s long -
term pension and other post-employment benefits (OPEB) and strategies to structurally balance
and contain cost in the City’s General Fund on an ongoing basis.
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The economic impacts of the COVID-19 pandemic, and efforts to contain and mitigate the
spread of the virus resulted in a $40 million General Fund gap between revenues and expenses
in the FY 2021 Adopted Budget. This gap was balanced through significant service reductions
throughout the organization, concessions from the City’s labor groups, as well as substantive
reductions in the City’s capital investments, impacting catch-up and keep-up costs and funding
of new projects. Significant service reductions taken in FY 2021 persist this year due to both the
current impacts of the pending litigation, the recovery period of the pandemic. In addition, the
City faces significant unmet needs in areas such as affordable housing and transportation,
including but not limited to a significant capital investments in the railroad Caltrain train/grade
crossings. This report represents the next step of discussions with the Finance Committee and
City Council regarding a potential revenue generating ballot measure(s) to balance the financial
needs of the City.
In March 2020, the City Council, considering the uncertain economic impacts of the pandemic,
paused efforts to explore a revenue generating ballot measure. Resumption of this review was
later outlined in the Community and Economic Recovery Workplan and Council Priority in 2021.
On June 15, 2021, the Finance Committee reviewed the Workplan for the November 2022 Local
Ballot Measure(s) and Affordable Housing Funding Referral (CMR 12299), where the Finance
Committee recommended that the City Council:
• Approve the Ballot Measure Workplan, with a focus on development of a business tax
and a utility use-based tax,
• Refinement of estimates, evaluation of a stakeholder outreach plan and polling, and
• Additional information regarding affordable house.
These Finance Committee recommendations were considered by the City Council in their
August 16, 2021 meeting (CMR 12381). Consistent with past practice, the City Council directed
the Finance Committee be the main deliberative body for the development of the potential
revenue generating ballot measure and, through an iterative process outlined in the Ballot
Measure Workplan, that updates will be taken to the City Council for review through June 2022.
The Summary of Prior Work on Potential Revenue Generating Ballot Measures is included in
this attachment. At this meeting, the City Council approved the Ballot Measure Workplan for
the November 2022 General Election and directed the Finance Committee:
• Pursue a business tax and the preference of a square footage-based tax;
• Continue exploration of a utility use-based tax and options to incorporate revenue on
climate adaptability
• Refine estimates and continue evaluation of potential tax measures, and
• The Finance Committee to discuss and develop initial polling to inform future
exploration.
On the September 21, 2021 Finance Committee meeting (CMR 13469), the Committee directed
staff to continue this exploration by returning to the Committee with refined modeling and
additional information. The Finance Committee moved to directed staff to:
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A. Continue to evaluate a business tax based on square footage with a potential
protection/deference to small retail and services with a view towards simplicity in
administration ($10-$40 million dollars per year), with no sunset, an annual escalator,
and consider a minimum threshold of square footage
B. Model a on-bill charge increase in gas to restore the amount at risk from the Green
litigation
C. Polling should include:
i. Support for a business tax and characteristics of it
ii. Willingness to support an equity gas transfer
iii. Opinion and ranking of funding priorities such as services, infrastructure, and
climate action
D. Delegate review of the polls to the Finance Committee, pending ability to stay on the
timeline
E. Direct staff to communicate the Finance Committee’s preferences of the sunset and the
annual escalator to the Council.
Staff returned to the Finance Committee on October 19, 2021 (CMR 13648) with analysis
requested by the Finance Committee, along with additional key information to facilitate the
discussion for items A, B, and C of the Finance Committee’s motion. These components are
included in the above referenced staff report:
• Square footage tax (Attachment A, CMR 13468):
▪ Updated tax models, including revised revenue targets
▪ Comparison of a parcel tax and business license tax
• Utility on-bill tax refined calculations and discussion of options (Attachment B, CMR
13468)
• Draft initial polling outline for the Committee’s discussion and feedback (Attachment C,
CMR 13468)
• Summary of Prior Work on Potential Revenue Generating Ballot Measures (Attachment
D, CMR 13468)
The Finance Committee’s October 19th motion is detailed in the Recommendation section of
this report.
DISCUSSION & ANALYSIS
Exploration by the City Council and the Finance Committee of a potential revenue generating
ballot measure(s) continues and two discussions with the Finance Committee, the designated
body that provides structured public feedback, discussion, and recommendations throughout
the process, occurred in the Committee’s September 21 (CMR 13514) and October 19, 2021
(CMR 13468) meetings.
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Square Footage Tax
The Finance Committee was presented with preliminary modeling and analysis targeted at non -
residential square footage occupied in the City as a basis for a tax, with a revenue target range
of $10 to $40 million. The two tax methodologies for this unit of measure, a parcel tax and a
business license tax, carry a variety of advantages and potential chal lenges or trade-offs for
consideration. Staff’s analysis utilized data from the City’s property tax consultant, Coren and
Cone (an HdL Company), that was derived from the County of Santa Clara’s assessed value
information for the purposes of the annual property tax roll. The September 21st staff report
discussed the inherent limitations of this data for purposes of modeling a business license tax,
including the lack of building square footage information for some of the City’s major
landowners since the purpose of this data is focused on land assessed value rather than
building square footage.
In the September 21st meeting, the Finance Committee directed staff to continue to evaluate
the square footage tax by exploring potential protections/deference for small retail and
services within the City. In addition to this direction, staff has researched the key features of
two types of tax based on non-residential square footage. Relevant information is summarized
in Table A1: Comparison of a Parcel Tax and Business Tax in Attachment A of (CMR 13468).
There are key differences between these tax methods in two areas: voter approval threshold
and tax base/mandatory exclusions. Under a parcel tax, the requirements regarding who may
be taxed may pose administrative challenges and are a major policy consideration, as this tax
impacts the voter population at large and also the ability to institute a tax with a view towards
simplicity.
In addition to this comparison, staff provided revised calculations of revenue generated by a
square footage tax. During earlier conversations with the City Council and Finance Committee
regarding development of a potential business tax, there was significant interest, and direction,
by the City Council to exempt small businesses. The impact of excluding properties less than
20,000 square feet, which account for approximately 21.1 percent of total square footage area,
is presented in Table A2. Excluding businesses that occupy more than 20,000 square feet results
in an approximately 26 percentage point increase in the annual flat rate compared to a tax rate
applied to all square footage. Based on the model, for example, for square footage of
properties with taxable value, the annual rate for business that occupies 30,000 square feet
would increase from $1.67 per square foot to $2.11 per square foot.
Table A2 also presents a comparison between total square footage in the City and only taxable
square footage, per the data set. The calculation using only taxable square footage results in a
4.7 percentage point increase in the annual flat tax rate. In addition, in its September 21 st
meeting, the Committee directed staff to broaden the revenue target range (previously $10 to
$30 million) by increasing the high end of the range to $40 million. Based on the Finance
Committee’s direction, staff has modeled a variety of scenarios that include the Finance
Committee revised revenue range target. The Finance Committee recommends the below
model be revised to calculate monthly rates of $0.05 to $0.20 per square foot, with thresholds
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for square footage size and possible exemptions for retail. Should the City Council support this
recommendation, staff intends to return to the Finance Committee in December with revised
analysis. It is expected that these current rates identified are minimum levels, and once
additional modeling for variables such as exemptions and leakage assumptions are included,
that in order to generate these revenue targets, rate per square foot will increase.
Table A2: Annual Flat Rate per Square Foot by Small, Medium and Large Footage
Medium
30,000 Square Feet
Large
100,000 Square Feet
Types of Businesses Office buildings, retail, specialty
shopping centers, service stations
International Hotel Brands,
manufacturing
Total Square Footage in
City, excluding less than
20,000 sf (Table A3)
$10 M Annual Fee: $15,125
Tax Rate: $0.50/SF
Annual Fee: $50,420
Tax Rate: $0.50/SF
$20 M Annual Fee: $30,250
Tax Rate: $1.01/SF
Annual Fee: $101,840
Tax Rate: $1.01/SF
$30 M Annual Fee: $45,380
Tax Rate: $1.51/SF
Annual Fee: $151,260
Tax Rate: $1.51/SF
$40 M Annual Fee: $60,505
Tax Rate: $2.02/SF
Annual Fee: $201,680
Tax Rate: $2.02/SF
Square footage of
properties with taxable
value, excluding less than
20,000 sf (Table A4)
$10 M Annual Fee: $15,840
Tax Rate: $0.53/SF
Annual Fee: $52,800
Tax Rate: $0.53/SF
$20 M Annual Fee: $31,680
Tax Rate: $1.06/SF
Annual Fee: $105,600
Tax Rate: $1.06/SF
$30.M Annual Fee: $37,530
Tax Rate: $1.58/SF
Annual Fee: $158,400
Tax Rate: $1.58/SF
$40.M Annual Fee: $63,390
Tax Rate: $2.11/SF
Annual Fee: $211,300
Tax Rate: $2.11/SF
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Additional discussion of the above comparison and the revised calculations of a parcel tax and a
business tax can be found in Attachment A of CMR 13468.
Utility On-Bill Tax
In the August 16, 2021 City Council meeting, the City Council directed staff to focus pursuit of a
utility use-based tax to replace revenues at risk due to the Green case and explore the option to
incorporate revenue to support the City’s climate adaptability initiative. Significant detail on the
options can be found in Attachment B. This attachment discusses two utility tax options,
modeled to replace the current gas GFET. Under either option, the current gas GFET would end
and potentially be replaced by:
1. Increasing or expanding the City’s UUT(s) codified in chapter 2.35 of the City’s municipal
code, which would continue to appear as a line item on utility bills, or
2. Modifying the 2009 GFET formula to transfer a percentage of gas utility gross revenues.
Under this option, the transfer could be displayed as a separate percentage of retail
service charges (as a separate line item on utility bills) or it could be embedded in utility
rates.
For additional details, please see Attachment B of CMR 13468. For context when reviewing
utility tax options, the City’s FY 2022 Adopted Budget includes $9.7 million for UUT assessed on
utility usage and the City’s current UUT rate is 5 percent. GFET revenues from the gas utility in
the FY 2022 Adopted Budget were $1.8 million.
Draft Initial Polling Outline
Staff has engaged with Fairbank, Maslin, Maullin, Metz & Associates (FM3) to design the draft
outline for initial polling, expected to be conducted in December 2021. The draft outline
(Attachment C, CMR 13468) that was reviewed by the Finance Committee on October 21 st
includes questions to determine the support for a business tax and the characteristics of it; the
willingness to support a utility tax; and questions that test the ranking of funding priorities, with
services, infrastructure, and climate action as focus points. In its discussion on October 21st, the
Finance Committee provided the following comments regarding the draft outline of initial
polling:
• Seek guidance from the full Council on how potential uses of the tax revenues are
framed in the poll.
• Seek feedback from the full Council regarding potential business tax exemptions to poll
• Structuring the poll to solicit feedback for both the business tax and a parcel tax; using
split polling is an option
• Poll voter sentiment around a utility tax, including:
▪ Polling voter reaction to a measure that just replaces gas GFET funds at risk due
to the Green case
▪ Polling whether to frame the measure as a transfer of a percentage of gas utility
gross revenues or a separate on-bill utility tax on gas and electric bills
▪ Polling voter reaction to adding funding for climate action to the utility tax
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• General feedback and refinements of test ballot arguments, how to frame the tax rate,
and considerations of how to frame topics, including feedback on terms such as
“changing character of the community,” “infrastructure,” and “affordable housing.”
Attachment A of this staff report includes the Finance Committee’s feedback on the draft initial
poll outline. Staff has compiled a list of feedback and questions from the Finance Committee to
consider in the draft initial poll outline for the City Council’s consideration. For reference, the
results of the initial poll conducted in January 2020 can be found in CMR 11019. Areas to be
considered as part of this initial poll include:
1. How to describe the potential uses of funds in the polling, such as:
a. Maintaining the City's ability to fund basic City services
b. Restore City services cut during the pandemic-related economic downturn, such
as library hours, recreational services, and police and fire services
c. Investing in community-owned assets like roads, community centers, libraries,
parks, and public safety facilities
d. Funding affordable housing
e. Funding extraordinary community investment needs, such as Caltrain grade
separations
2. Whether to survey opinion on both a parcel tax and a business license tax, or just a
business license tax.
3. Which types of exemptions to include in a business license tax. Previously discussed:
a. An exemption for businesses under a square footage threshold. The threshold
could be unspecified in the first round of polling and become more specific in the
second round.
b. An exemption for retail.
c. An exemption for for-profit medical and educational facilities (non-profit
facilities are mandated to be exempted by the California Revenue and Tax Code).
d. Delegation of creation of exemptions to the City Council, so long as tax rates
were not increased as a result.
In the September 21, 2021 Finance Committee meeting, the Committee passed the motion to
seek direction from the City Council to delegate review of polls to the Finance Committee,
pending ability to stay on the ballot measure workplan timeline. For ease of reference, below
outlines the governance aspect (initially referred to in CMR 12299 that went to City Council on
August 16, CMR 12381) of this project.
Finance Committee: would serve as the public body to review periodic progress reports,
allowing for structured public discussion and the provision of feedback and recommendations
on the review and development of a potential revenue-generating local ballot measure. Staff
will manage, review, and synthesize work done in-house and by external consultants and
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incorporate stakeholder feedback into regular progress reports to the Finance Committee.
Ultimately, the Finance Committee would recommend their preferred potential revenue
generating local ballot measure(s) to the City Council for further action.
City Council: would serve as the governing body for policy direction at key decision points. This
includes direction to conduct polling, approval of alternatives to be evaluated, and de cisions on
what should be placed on the November 2022 ballot.
In considering this recommendation from the Finance Committee, staff have outlined the
following variables for City Council consideration regarding the discussion of delegation to the
Finance Committee:
• Review poll outlines and provide feedback to the City’s opinion research consultant
• Review results of polls and direct staff to refine potential ballot measure(s)
•
• Recommend to the City Council key decisions regarding ballot measure as a result of poll
results
Conclusion & Next Steps
It is also important to recognize the compressed timeline to bring a ballot measure forward for
the November 2022 general election. Further narrowing the focus of the potential revenue
generating ballot measure is critical so that staff can continue advancing the Ballot Measure
Workplan that was approved by Council in August. Specifically, consideration by the City
Council of the Finance Committee’s recommended tax model for a square footage measured
business license tax that includes thresholds, possible exemptions for retail and any additional
industry exemptions for further staff analysis.
In addition, consideration by the City Council of the Finance Committee’s direction to staff to
model two methods for utility tax. The second, distribute the change across gas and electric as
an increase in the percentage of Utility Users Tax (UUT). The first, seeking voter approval in
modifying the GFET formula to transfer a percentage of gas utility gross revenue.
Finally, in regard to initial polling, in its September 21 st meeting, the Finance Committee
recommended that the City Council consider that review of polls be delegated to the Finance
Committee, pending availability to stay on the ballot measure workplan timeline. In addition, in
the October 21st meeting, the Finance Committee recommended that the City Council
incorporate the Finance Committee’s feedback regarding the polling topics and to execute the
initial round of polling.
The below table recaps the Ballot Measure Workplan, as approved by the City Council in
August.
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Table 1: Ballot Measure Workplan Timeline
November 2021
Council:
- Confirm potential revenue-generating proposals, including refined
modeling and analysis
- Direction to complete initial polling and initial stakeholder outreach
December 2021
Finance Committee:
- Consideration of additional refinements and updates
Council/Committee (TBD):
- Review results of initial poll, timing to be December-February
January to
April 2022
Finance and Council:
- Provide iterative policy decisions and direction based on staff work
related to stakeholder outreach, polling, and draft legal documents
- Second refined round of polling to be reviewed by Finance and Council
Decision on revenue-generating ballot measure(s) to pursue
May to June 2022
Council:
- Final Approval of November 2022 Ballot Measures, including ballot
measure language
August 2022
Language submitted to Santa Clara County Registrar of Voters
November 2022
Election
Consultant support is required to augment staff on topics such as research, modeling and
analysis, polling, and stakeholder outreach and eventually drafting ballot measure and
ordinance language. Staff expects to return to the City Council for an appropriation request of
these funds and approval of consultant contracts, as needed (discussed in the Fiscal/Resource
Impact Section).
FISCAL/RESOURCE IMPACT
Implementation of this workplan to develop a revenue generating local ballot measure will
require significant resources that include internal staff, consultant expertise, as well as
stakeholder engagement. Resource needs will scale proportionately based on the ballot
measure option and the complexity of the measure that the Finance Committee and City
Council direct staff to pursue. Therefore, it is important that the scope of the potential ballot
measure(s) be clearly defined and effectively narrowed for staff to deploy the appropriate
resources to successfully progress through the workplan.
Overall, the City’s reduction in workforce has impacted services and operations in the past two
fiscal years. It is expected that this initiative will require an equivalent of approximately two full
time dedicated staff positions and will have an impact on other projects. In addition, support
will be required from outside consultants and engagement with internal stakeholders in key
departments. The City Council appropriated funding for this activity as part of the FY 2022
Preliminary 1st Quarter. Contracts will be brought forward for approval as appropriate.
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STAKEHOLDER ENGAGEMENT
The Ballot Measure Workplan integrates stakeholder engagement through constituent polling
and stakeholder outreach. Staff, throughout the process and from previous conversations, has
solicited input and feedback with the Finance Committee, the City Council, residents, and the
business community. Based on the Ballot Measure Workplan, staff plans to seek the City
Council’s direction to complete initial polling and initial stakeholder outreach. The City has
engaged with Fairbank, Maslin, Maullin, Metz & Associates (FM3) to develop the draft initial
polling outline. The stakeholder outreach strategy has yet to be finalized, as staff is engaging
with several revenue measure strategy and communications consulting firms.
ENVIRONMENTAL REVIEW
This activity is not a project under California Environmental Quality Act (CEQA) as defined in
CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or
reasonably foreseeable indirect physical change in the environment.
Attachments:
• Attachment13.a: Attachment A: Revised Draft Initial Poll Outline
• Attachment13.b: Attachment B: CMR 13648 Finance Committee October 19 Ballot
Measure Update and Refinements
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ATTACHMENT A
12100 Wilshire Boulevard, Suite 350 | Los Angeles, CA 90025
Phone: (310) 828-1183 | Fax: (310) 453-6562
1999 Harrison St., Suite 2020 | Oakland, CA 94612
Phone: (510) 451-9521 | Fax: (510) 451-0384
TO City of Palo Alto Staff and Council
FROM Dave Metz and Miranda Everitt
FM3 Research
RE: Updated Ballot Measure Survey Outline
DATE October 27, 2021
This memo outlines our recommended approach for the Palo Alto ballot measure structure survey, anticipating a
potential business tax measure in November 2022. This survey is structured to update baseline attitudes about
City government and issues of concern by re-asking about those topics in the same we have in prior years. It then
moves into design of a potential business tax measure: asking about general support for additional revenue, then
about potential mechanisms, project priorities for new funding, and preferences on measure structure. Voters
will also hear an exchange of pros and cons, modeling in brief the impact of "yes" and "no" campaigns. They will
also be briefly asked about a measure dealing with an equity transfer from the utility fund.
1. Survey introduction
2. Cell or landline, safety check
3. Right direction/wrong track (tracking to prior years)
4. Job rating - Palo Alto city government (tracking to prior years)
5. Approval rating on specific aspects of City management (tracking most to prior years)
a. Maintaining infrastructure
b. Managing budget/finances
c. Affordable housing
d. Using tax dollars efficiently
e. Transportation
6. Need for additional funding (tracking to prior years)
7. Need for additional funding to maintain and improve infrastructure (tracking to prior years)
8. Problem seriousness battery (tracking most to prior years)
a. Parking
b. Affordable housing and housing costs
c. Cost of living
d. The impacts of the coronavirus (economic and public health, or more general)
e. Climate change
f. Wildfire and/or smoke/air pollution
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g. Waste and inefficiency in local government
h. Condition of the local economy
i. Crime
j. Unhoused population / Homelessness
k. Traffic
l. Growth and development
m. Local tax rates
n. Airplane noise
o. Caltrain electrification/crossings
9. General support for or opposition to a business tax – rotating the order in which they are heard first
a. Parcel tax
b. Business license tax
10. Open-ended question on reason for support/opposition
11. General support for or opposition to GFET measure – rotating two approaches
a. Affirming the existing practice of transferring a portion of utility revenues to the City’s General
Fund to pay for other City services
b. Creating a climate fund to support new and existing City efforts to fight climate change
12. Stepping back, reasons the City may place a tax increase on the ballot. Would you support or oppose a
City tax increase if it went to …?
a. Maintaining the City's ability to fund basic City services
b. Restore City services cut during the pandemic-related economic downturn, such as library hours,
recreational services, and police and fire services
c. Investing in community-owned assets like roads, community centers, libraries, parks, and public
safety facilities
d. Funding affordable housing
e. Funding extraordinary community investment needs, such as Caltrain grade separations
13. Importance of potential projects/priorities, with variations in wording (tracking many to prior years)
a. Infrastructure
b. Streets/roads
c. Traffic congestion and parking
d. Access for people with disabilities
e. Unhoused / Homelessness
f. Operating hours for park, recreation, and community facilities
g. Caltrain electrification/crossings
h. Police and fire services
i. Library services
j. Shuttle programs
k. Sustainability and climate action plan goals
14. Support for or opposition to business tax components
a. Rate
13.a
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b. Tax structure, e.g. parcel tax or business tax
c. How it is calculated, e.g. square footage, number of employees or payroll
d. Potential exemptions
i. Beneath a certain square footage
ii. Retail
iii. For-profit medical and educational facilities
iv. Delegation of creation of exemptions to City Council
e. Sunset or length
f. CPI and escalators
15. Arguments in support of a measure, such as:
a. Fairness
b. Specific uses of the tax
c. Need for stability in funding
d. Loss of services without new funding
e. Scale of tax (e.g. 1% of commercial rent)
f. Comparison to other cities nearby
16. Re-vote
17. Arguments opposing a measure, such as:
a. Too many taxes/cost of living
b. Potential for government waste/mismanagement
c. Hurts local businesses during economic recovery from COVID
18. Final vote
19. Demographics
a. Work in Palo Alto
b. Own a business in Palo Alto
c. Education
d. Ethnicity/race
e. Income
f. Gender
20. Voter file information (will not need to ask this)
a. Party
b. Age
c. Past election participation
13.a
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City of Palo Alto (ID # 13648)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 10/19/2021
City of Palo Alto Page 1
Title: Discuss Updates and Recommend Further Refinement of Potential
Revenue Generating Local Ballot Measures, and Review Draft Initial Polling
Outline
From: City Manager
Lead Department: Administrative Services
RECOMMENDATION
Staff recommends that the Finance Committee:
A. Review the refined calculations of a potential tax on non-residential square footage and
recommend that the City Council direct staff for further refinement of a potential
business tax, including the following tax structure components:
1. Tax method of the square footage tax (i.e. parcel or business tax), considering
simplicity in administration of the tax
2. Exemptions by City Council policy
3. Taxation level as a dollar value or percent of General Fund
4. Rate structure (i.e. flat or tiered)
5. Other tax attributes, such as general or specific tax, annual escalator, sunset
clause, or minimum threshold of square footage
B. Review the refined calculations of a potential utility on-bill tax for gas usage and
consider potential exemptions by City Council policy, the taxation level, rate structure,
and other tax attributes
C. Review and refine draft outline of initial polling and that the City Council direct staff to
proceed with initial polling.
EXECUTIVE SUMMARY
This report continues the Finance Committee’s discussion and work to explore the
development of a potential revenue generating local measure for the November 2022 ballot
and seeks to identify and refine structure and components of a potential business tax ballot
measure and/or utility on-bill tax, through iterative conversations with the Finance Committee
and City Council. The City’s current financial condition, elevated by economic impacts of the
pandemic and the City’s utility transfer litigation, is the impetus for restarting this conversation.
The City of Palo Alto has continuously worked towards fiscal sustainability over the past decade
through several actions, and most recently outlined in the Community and Economic Recovery
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workplan and City Council Priority in 2021, includes exploration of a revenue generating local
tax measure as a component. The economic impacts and uncertainty of the novel coronavirus
pandemic resulted in a $40 million gap between revenues and expenses in the General Fund
that were bridged through significant reductions and cost containment measures. At the onset
of the pandemic, the City Council decided to pause efforts in exploration of a ballot measure.
In addition, in FY 2021 a local court held that a portion of the City’s annual transfer from the gas
and electric utilities could no longer lawfully continue, absent voter approval. The results of the
lawsuit will have important implications for the City, as well as other municipal utilities and
cities in California. On September 20, 2021, the City Council voted to appeal the trial court’s
decision in this class action lawsuit.
This report contains key information that will facilitate this discussion by providing, per the
Finance Committee’s direction:
• Square footage tax (Attachment A):
▪ Updated tax models, including revised revenue targets
▪ Legal framework around a square footage-based parcel tax and business tax
• Utility on-bill tax refined calculations and discussion of options (Attachment B)
• Draft initial polling outline for the Committee’s discussion and feedback (Attachment C)
• Summary of Prior Work on Potential Revenue Generating Ballot Measures (Attachment
D)
BACKGROUND
The City’s efforts in advancing fiscal sustainability have grown over the past decade. In 2019,
several actions and plans were specifically outlined in the Fi scal Sustainability Workplan. The
goal of the workplan was to continue to make proactive progress towards fiscal sustainability to
maintain the quality of life that the City of Palo Alto supports through its services. Elements of
the workplan included proactive funding contributions for the City’s long-term pension and
other post-employment benefits (OPEB) and strategies to structurally balance and contain cost
in the City’s General Fund on an ongoing basis.
The economic impacts of the COVID-19 pandemic, and efforts to contain and mitigate the
spread of the virus resulted in a $40 million General Fund gap between revenues and expenses
in the FY 2021 Adopted Budget. This gap was balanced through significant service reductions
throughout the organization, concessions from the City’s labor groups, as well as substantive
reductions in the City’s capital investments, impacting catch-up and keep-up costs and funding
of new projects. In FY 2022, the Adopted Budget was adjusted for both the current impacts of
the pending litigation, the recovery period of the pandemic, and reliance on a one-time funding
bridge to delay further service reductions beyond those approved in the FY 2021 Adopted
Budget. Significant service reductions taken in FY 2021 persist this year and on an ongoing basis
unless revenue levels can be brought in alignment with expense levels. This report represents
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the next step of discussions with the Finance Committee and City Council regarding a potential
revenue generating ballot measure to balance the structural financial needs of the City.
In March 2020, the City Council, considering the uncertain economic impacts of the pandemic,
paused efforts to explore a revenue generating ballot measure. Resumption of this review was
later outlined in the Community and Economic Recovery Workplan and Council Priority in 2021.
On June 15, 2021, the Finance Committee reviewed the Workplan for the November 2022 Local
Ballot Measure(s) and Affordable Housing Funding Referral (CMR 12299), where the Finance
Committee recommended that the City Council:
▪ Approve the Ballot Measure Workplan, with a focus on development of a business tax
and a utility use-based tax,
▪ Refinement of estimates, evaluation of a stakeholder outreach plan and polling, and
▪ Additional information regarding affordable housing.
These Finance Committee recommendations were considered by the City Council in their
August 16, 2021 meeting (CMR 12381). Consistent with past practice, the City Council directed
the Finance Committee be the main deliberative body for the development of the potential
revenue generating ballot measure and, through an iterative process outlined in the Ballot
Measure Workplan, that updates will be taken to the City Council for review through June 2022.
The Summary of Prior Work on Potential Revenue Generating Ballot Measures is included in
this attachment. At this meeting, the City Council approved the Ballot Measure Workplan for
the November 2022 General Election and directed the Finance Committee:
▪ Pursue a business tax and the preference of a square footage-based tax;
▪ Continue exploration of a utility use-based tax and options to incorporate revenue on
climate adaptability
▪ Refine estimates and continue evaluation of potential tax measures, and
▪ The Finance Committee to discuss and develop initial polling to inform future
exploration.
In the September 21, 2021 Finance Committee meeting, the Committee directed staff to
continue this exploration by returning to the Committee with refined modeling and additional
information. The Finance Committee’s motion is as follows:
MOTION: Council Member Filseth moved, seconded by Chair Cormack to recommend the
City Council direct staff to:
A. Continue to evaluate a business tax based on square footage with a potential
protection/deference to small retail and services with a view towards simplicity in
administration ($10-$40 million dollars per year), with no sunset, an annual
escalator, and consider a minimum threshold of square footage
B. Model a Utility Users Tax increase in gas to restore the amount at risk from the
Green litigation
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C. Polling should include:
a. Support for a business tax and characteristics of it
b. Willingness to support an equity gas transfer
c. Opinion and ranking of funding priorities such as services, infrastructure, and
climate action
D. Delegate review of the polls to the Finance Committee, pending ability to stay on the
timeline
E. Direct staff to communicate the Finance Committee’s preferences of the sunset and
the annual escalator to the Council.
MOTION PASSED: 3-0
This report contains key information that will facilitate this discussion for items A, B, and C of
the Finance Committee’s motion, by providing:
• Square footage tax (Attachment A):
▪ Updated tax models, including revised revenue targets
▪ Legal parameters around a square footage-based parcel tax and business tax
• Utility on-bill tax refined calculations and discussion of options (Attachment B)
• Draft initial polling outline for the Committee’s discussion and feedback (Attachment C)
• Summary of Prior Work on Potential Revenue Generating Ballot Measures (Attachment
D)
DISCUSSION & ANALYSIS
The Discussion & Analysis section of this report outlines key components for the Finance
Committee’s discussion regarding a square footage tax, using either a parcel tax or business
license tax methodology; additional information for a utility on-bill tax; and a draft outline of
the initial polling. In addition, each of these topics is furthe r discussed in the attachments of
this report, which are referenced within each title below.
The City Council directed staff to further explore a potential revenue generating local tax
measure as a means of generating additional revenue from businesses operating within the
City, with the preference of using non-residential (i.e. commercial) square footage occupancy as
the unit of measure for such a tax. In addition, the City Council directed staff to explore a
potential utility on-bill tax, and review options to support climate adaptability goals. This is the
second planned discussion with the Finance Committee regarding potential revenue generating
local tax measures for the November 2022 election. This report continues this discussion and
outlines staff’s completed research and analysis since the September 21, 2021 Finance
Committee (CMR 13514) and summarizes implications of each tax base. This direction was
further refined by the Finance Committee on September 21, 2011, where the Committee
directed staff to model a utility on-bill tax to restore the amount at risk from the Utility Transfer
Litigation.
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Square Footage Tax (Attachment A)
A discussion of procedural requirements, approval thresholds and exemptions for a Parcel Tax
(non-residential) and Business Tax (measured by square footage occupied) is at Attachment A.
Modeling and Analysis
The key component of the square footage tax is determination of the tax method: parcel tax or
business license tax. Calculations using data from the City’s property tax consultant, Coren and
Cone (an HdL Company) were presented to the Finance Committee in the September 21, 2021
meeting. As in the discussion on September 21st, staff considers the 20,000 square foot
threshold to be a baseline for small retail and services that may also include other
neighborhood amenities (i.e. grocery stores, restaurants). Since the data from Coren and Cone
are from the County of Santa Clara and is used for property tax analysis, inherent limitation of
data, including category and classes, and lack of information on building square footage,
preclude precise revenue outcomes; it is important to acknowledge that these models are
calculations using parcel data. In addition, revenue targets modeled below will shrink as the
City Council selects exemptions and further refinements.
Table A2: Annual Flat Rate per Square Foot by Small, Medium, and Large Footage below models
a flat square footage tax for businesses that occupy more than 20,000 square feet; Table A2 can
be found in its complete form in Attachment A.
Table A2: Annual Flat Rate per Square Foot by Small, Medium, and
Large Footage
Medium
30,000 Square Feet
Large
100,000 Square Feet
Types of Businesses Office buildings, retail,
specialty shopping
centers, service stations
International Hotel
Brands, manufacturing
Total Square
Footage in City,
excluding less
than 20,000 sf
(Table A3)
$10 M Annual Fee: $15,125
Tax Rate: $0.50/SF
Annual Fee: $50,420
Tax Rate: $0.50/SF
$20 M Annual Fee: $30,250
Tax Rate: $1.01/SF
Annual Fee: $101,840
Tax Rate: $1.01/SF
$30 M Annual Fee: $45,380
Tax Rate: $1.51/SF
Annual Fee: $151,260
Tax Rate: $1.51/SF
$40 M Annual Fee: $60,505
Tax Rate: $2.02/SF
Annual Fee: $201,680
Tax Rate: $2.02/SF
Square footage of
properties with
taxable value,
excluding less
than 20,000 sf
(Table A4)
$10 M Annual Fee: $15,840
Tax Rate: $0.53/SF
Annual Fee: $52,800
Tax Rate: $0.53/SF
$20 M Annual Fee: $31,680
Tax Rate: $1.06/SF
Annual Fee: $105,600
Tax Rate: $1.06/SF
$30.M Annual Fee: $37,530
Tax Rate: $1.58/SF
Annual Fee: $158,400
Tax Rate: $1.58/SF
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Table A2: Annual Flat Rate per Square Foot by Small, Medium, and
Large Footage
Medium
30,000 Square Feet
Large
100,000 Square Feet
$40.M Annual Fee: $63,390
Tax Rate: $2.11/SF
Annual Fee: $211,300
Tax Rate: $2.11/SF
A key component that is detailed in Attachment A is that the impact of excluding properties
that occupy less than 20,000 square feet, approximately 21.1 percent of total square footage
area. Excluding businesses that occupy more than 20,000 square feet results in a 26.8
percentage point increase in the annual flat rate. In addition, Table A2 also presents a
comparison between total square footage in the City and only taxable square footage, per the
data set. The calculation using only taxable square footage increases the annual flat tax rate by
4.7 percent points.
Utility On-Bill Tax (Attachment B)
In the August 16, 2021 City Council meeting, the City Council directed staff to focus pursuit of a
utility use-based tax and explore the option to incorporate revenue to support the City’s climate
adaptability initiative. The City’s FY 2022 Adopted Budget includes $9.7 million for UUT assessed on
utility usage and the City’s current UUT rate is 5 percent. Significant detail on the options can be
found in Attachment B. This attachment discusses two utility tax options, modeled to replace the
current gas GFET. Under either option, the current gas GFET would end and potentially be replaced
by:
1) Increasing or expanding the City’s UUT(s) codified in chapter 2.35 of the City’s municipal
code, which would continue to appear as a line item on utility bills, and
2) Modifying the 2009 GFET formula to transfer a percentage of gas utility gross revenues.
Under this option, the transfer could be displayed as a separate percentage of retail service
charges (as a separate line item on utility bills) or it could be embedded in utility rates.
For additional details, please see Attachment B.
Draft Initial Polling Outline (Attachment C)
Staff has engaged with Fairbank, Maslin, Maullin, Metz & Associates (FM3) to design the draft
outline for initial polling, expected to be conducted in December 2021. The draft outline
includes questions to determine the support for a business tax and the charact eristics of it; the
willingness to support a utility tax; and questions that test the ranking of funding priorities, with
services, infrastructure, and climate action as focus points. The results of the initial poll
conducted in January 2020 can be found in CMR 11019.
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Conclusion & Next Steps
It is also important to recognize the compressed timel ine to bring a ballot measure forward for
the November 2022 general election. Further narrowing the focus of the potential revenue
generating ballot measure is critical so that staff can continue advancing the Ballot Measure
Workplan that was approved by Council in August. Specifically, providing direction on the tax
method (parcel tax or business license tax), the desired revenue range that this tax is estimated
to generate, and the Finance Committee’s direction on the proposed rate for gas utility use -
based tax to restore the amount at risk under the Green litigation.
This report outlines staff’s further research regarding the legal framework surrounding a
business license tax using square footage as the unit of measure. Upheld case law regarding the
parcel tax method requires that the parcel tax be applied to the entire area that is voting on the
measure, which would include residential properties. Options to minimize impact on non -
commercial properties include creating a tiered tax that assesses a nominal amount on non-
commercial parcels or to institute a separate rebate program that would “refund” residential
property owners, as well as any classes/categories designated by the City Council (i.e. small
retail and service businesses). The scope and resources to implement a rebate program and yet
to be determined. A rebate program would be considerations under the “Administrability” and
“Economic Benefits” components of the EASE Framework where the cost of administration and
compliance of the tax may be higher and the efficiency of the tax may be lower, due to the
potential complexities of a rebate program and need for residents and protected
classes/categories must apply for a rebate. Despite these potential challenges, a parcel tax can
be assessed on properties that are exempted from ad valorem property tax, including religious,
educations, charitable institutions, hospitals, and non-profits entities. Based on work
performed by the City’s consultant, Matrix Consulting Group, in 2019, the City’s largest
employers are in the professional services, healthcare, and social assistance (CMR 10445).
While the employee headcount data has most likely changed since pre -pandemic levels, parcel
data indicates that the property owners with large footprints within the City may fall into
categories that a parcel tax can be legally assessed.
A business license tax has the flexibility to be a general tax, with simple majority passage, or a
special tax, with 2/3 approval passage. The City has broad discretion in creating different
categories and classes or taxation, variable rates within these categories/classes, or can exempt
specific categories/classes, as long as there is a reasonable basis and/or rationale tied with
these choices. A business license tax using square footage as the unit of measure would be
assessed on the square footage that is being used by the business, therefore there the potential
for “square footage leakage” is higher than a parcel tax. For example, in an office complex with
a variety of businesses, only the square feet occupied by the business is taxed; common areas
such as hallways or a parking lot would not be included in the calculation of the business license
tax. Finally, banks and financial institutions, non-profit entities, including medical and
educational, are exempt from a business license tax. A key consideration with this legal
exemption is although the landowner may be a non-profit entity, the business license tax is
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driven by the type of business activity that is conducted in the space, rather than the taxable
status of the landowner.
The below table recaps the Ballot Measure Workplan, as approved by the City Council in
August.
Consultant support is required to augment staff on topics such as research, modeling and
analysis, polling, and stakeholder outreach and eventually drafting ballot measure and
ordinance language. Staff expects to return to the City Council for an appropr iation request of
these funds and approval of consultant contracts, as needed (discussed in the Fiscal/Resource
Impact Section).
FISCAL/RESOURCE IMPACT
Implementation of this workplan to develop a revenue generating local ballot measure will
require significant resources that include internal staff, consultant expertise, as well as
Table 1: Ballot Measure Workplan Timeline
October 2021
Finance:
Accept refined revenue estimates
Discuss and provide guidance and initial polling and stakeholder outreach
Council:
Discuss roles of Councilmembers, Community Leaders, and Advocates
November 2021
Council:
Confirm potential revenue-generating proposals, including revised revenue
estimates
Direction to complete initial polling and initial stakeholder outreach
December 2021
Council:
Decision on revenue-generating ballot measure(s) to pursue
January to
April 2022
Finance and Council:
Provide iterative policy decisions and direction based on staff work related
to stakeholder outreach, polling, and draft legal documents
Second refined round of polling to be reviewed by Finance and Council
May to June 2022
Council:
Final Approval of November 2022 Ballot Measures, including ballot
measure language
August 2022
Language submitted to Santa Clara County Registrar of Voters
November 2022
Election
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stakeholder engagement. Resource needs will scale proportionately based on the ballot
measure option and the complexity of the measure that the Finance Committee and City
Council direct staff to pursue. Therefore, it is important that the scope of the potential ballot
measure(s) be clearly defined and effectively narrowed for staff to deploy the appropriate
resources to successfully progress through the workplan.
Overall, the City’s reduction in workforce has impacted services and operations in the past two
fiscal years. It is expected that this initiative will require an equivalent of approximately two full
time dedicated staff positions and will have an impact on other projects. In addition, support
will be required from outside consultants and engagement with internal stakeholders in key
departments. Staff will return to the City Council for appropriation of funds and approval of
consultant contracts, as appropriate.
STAKEHOLDER ENGAGEMENT
The Ballot Measure Workplan integrates stakeholder engagement through constituent polling
and stakeholder outreach. Staff, throughout the process and from previous conversations, has
solicited input and feedback with the Finance Committee, the City Council, residents, and the
business community. Based on the Ballot Measure Workplan, staff plans to seek the City
Council’s direction to complete initial polling and initial stakeholder outreach. The City has
engaged with Fairbank, Maslin, Maullin, Metz & Associates (FM3) to develop the draft initial
polling outline. The stakeholder outreach strategy has yet to be finalized, as staff is engaging
with several revenue measure strategy and communications consulting firms.
ENVIRONMENTAL REVIEW
This activity is not a project under California Environmental Quality Act (CEQA) as defined in
CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or
reasonably foreseeable indirect physical change in the environment.
.
Attachments:
• Attachment A: Preliminary Square Footage Ballot Measure Options
• Attachment B: Preliminary Utility Ballot Measure Options
• Attachment C: Draft Initial Poll Outline
• Attachment D: Summary of Prior Work on Potential Revenue Generating Ballot
Measures
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ATTACHMENT A
Attachment A - 1
Preliminary Square Footage Ballot Measure Options
Through the City of Palo Alto’s conversations exploring a potential business tax, the City Council
directed staff to pursue a business tax with the priority of square footage as the basis for such a
tax. To date, the City Council has not yet chosen the underlying tax method (i.e. parcel tax or
business tax measured by square footage occupied), and there are material differences to
different approaches including a different threshold for voter passage and legal guidelines and
issues involving each tax method. These specific questions are discussed in detail in this
attachment, along with refined tax modeling, as directed by the Finance Committee in the
September 21, 2021 meeting. This attachment includes:
• Procedural requirements for parcel taxes and business taxes
• Policy exemption options that consider deference to small businesses based on a
minimum threshold of square footage,
• Revised tax model with an updated range of revenue targets ($10-$40 million per year)
on non-residential square footage,
• Preliminary calculations that show what revenue a potential tax on non-residential
square footage could generate in different scenarios
Two Forms of Tax Based on Non-Residential Square Footage: Non-Residential Parcel Tax and
Business Tax Measured by Square Footage Occupied
Staff has researched the key features of two types of tax based on non-residential square
footage. Relevant information is summarized in Table A1: Comparison of a Parcel Tax and
Business Tax and discussed below. Both tax methodologies have a fair amount of flexibility in
use of revenues. However, there are key differences between these tax methods in two areas:
voter approval threshold and tax base/mandatory exclusions. Under a parcel tax, the
requirements regarding who may be taxed may pose administrative challenges and is a major
policy consideration, as this tax impacts the voter population at large and also the ability to
institute a tax with a view towards simplicity.
Table A1: Comparison of Parcel Tax and a Business Tax
Parcel Tax
(Non-Residential Properties)
Business License Tax, Measured
by Square Footage Occupied
Voter Approval
Requirement
Requires 2/3 approval,
considered to be a special tax
City may elect either:
General Tax, simple majority
approval – if proceeds are for
general City purposes; or
Special Tax, 2/3 approval – if
proceeds are committed to a
defined purpose
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ATTACHMENT A
Attachment A - 2
Table A1: Comparison of Parcel Tax and a Business Tax
Parcel Tax
(Non-Residential Properties)
Business License Tax, Measured
by Square Footage Occupied
Requirements Regarding
Who May be Taxed
Traditional parcel taxes apply to
all parcels within a jurisdiction
(though rates may vary by
property type). At least one
jurisdiction has adopted a
parcel tax that applies to a
particular property type with
the jurisdiction. Staff will
provide further information to
Council on this issue.
City has broad discretion to
define the entities to be taxed,
provided that the tax is applied
to business activity carried on
within the jurisdiction. The City
may apply the tax by type or
size of locally-present business
activity, may create different
categories of taxation, may vary
rates between categories, or
exempt categories, so long as
there is some reasonable and
rational basis for the categories
and distinctions.
Requirements Regarding
Use of Proceeds
Parcel taxes are by definition
special taxes, meaning that
proceeds are dedicated to a
defined purpose. The City has
discretion to define the purpose
narrowly (such as a single
service line) or broadly (listing a
wide variety of City programs
and services)
The City may choose a general
tax, which means proceeds are
available for any City purpose
(with the option that the City
Council may indicate by
ordinance its intention
regarding use of the proceeds),
or a special tax, which must be
dedicated to a defined purpose.
Mandatory Exemptions Applies broadly. Property tax
exemptions in the California
Constitution for religious,
educational, and charitable
institutions; hospitals; and non-
profits entities, are limited to ad
valorem taxes and do not apply
to locally-adopted parcel taxes.
Statutory tax exemptions for
banks and financial
corporations do not apply to
property taxes, including locally-
adopted parcel taxes.
Banks and financial
corporations are exempt from
this type of local tax (Cal. Rev. &
Tax. Code §23182); non-profit
entities, including medical and
educational institutions, are
also exempt (Cal. Rev. & Tax.
Code § 7284.1)
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ATTACHMENT A
Attachment A - 3
Parcel Tax
Since it is a tax on a property, a parcel tax must be considered as a special tax and requires 2/3
voter approval. Definition of the use of revenue can be scaled to be very narrow, listing one or
two lines of service or capital investment needs, or very broad, listing many lines of service and
general capital investment needs. Constitutional exemption from ad valorem property tax for
religious, educational, charitable institutions, hospitals, and non-profit entities, does not apply
to a parcel tax. Statutory exemption from local taxation for banks and financial corporations
also does not apply to a parcel tax.
Traditional parcel taxes apply broadly to parcels within the jurisdiction, though rates may vary
by property type. Recently, at least one jurisdiction has adopted a parcel tax that applies only to
certain commercial parcels within the jurisdiction. Staff will provide further confidential advice
on this issue.
Parcel categories and descriptions (driven by “use codes”) provide a limited range of categories,
therefore the ability to craft specific policy exemptions is finite. A second, more broad option
that considers potential protection/deference to small retail and services, would be the
development of separate business support program that could assist small retail and services
that lease commercial space and may be exposed to landlords who pass on the tax. This option
requires further exploration by staff, including potential structure, guidelines, and process and
budgetary resources required to administrate the program. These resources would be scaled
based on the complexity of the program.
Unlike a business license tax, a parcel tax would apply to religious, educational, charitable
institutions, hospitals, and non-profits; the ad valorem property tax exemptions permitted to
these entities do not apply to a parcel tax. Banks and financial corporations would also be
subject to a parcel tax.
Business License Tax
Although the more common business tax unit of measure is the gross re ceipts method, a
business tax using square footage of the business is allowed under California law. The California
Government Code and the Business Professions Code, authorize local governments, including
charter cities, to impose a business license tax based on a unit of measure that fairly reflects
the proportion of the taxed activity carried on within the taxing jurisdiction. An example of a
nearby municipal agency that assesses a business license tax based on the square footage unit
of measure is the City of Cupertino. A business license tax can be structured as a general tax,
requiring a simple majority for passage, or a special tax, requiring 2/3 majority approval for
passage. This distinction is based on whether revenues generated from the tax will be used for
general government purposes or will be restricted in any way, which would designate the tax as
a special tax.
Unlike a parcel tax, banks and financial institutions and non-profit entities, including medical
and educational institutions, are exempt from a business license tax. Compared to a parcel tax,
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ATTACHMENT A
Attachment A - 4
the business license tax methodology provides more flexibility and broad discretion to create
different categories of entities to be taxed, provided that there is some reasonable and rational
basis for these categories and distinctions. For example, if the Council wishes to exempt small
retail and service businesses, the ballot measure language would include language defining
these categories and classes. This approach poses substantially less administrative burden in
assessing the tax.
Revised Calculations of Revenue Generated by a Square Footage Tax
Based on available data detailed later in this report, non-residential square footage varies
between the total 25.140 million square feet of non-residential space in the City of Palo Alto
(Table A3) and 24.003 million square feet for properties with taxable value (Table A4). The
calculation of taxable square footage likely reflects the available square footage for a business
tax and models the annual rates necessary to reach different revenue targets identified by the
City Council, before any exemptions are assumed. It is critical to understand that these very
calculations that are modeled using parcel data and are driven by property owner data and
categories designated by the County of Santa Clara, therefore the categories described in staff’s
models does not necessarily correlate to the business activity performed in the space.
These models are derived from simple mathematical calculations from parcel data as described.
Rates and impacts will change based on the methodology selected (parcel tax versus business
tax) and any policy exemptions that are selected by the City Council. Should the City Council
choose to include additional exceptions under the business license tax methodology rate, an
adjusted increase by a corresponding amount would be required to capture the desired level of
revenue. If a parcel tax is selected, the option to protect certain business categories would be
implemented via a separate business support program, as described earlier in this attachment.
During earlier conversations with the City Council and Finance Committee regarding
development of a potential business tax, there was significant interest, and direction, by the
City Council to exempt small businesses. The impact of excluding properties less than 20,000
square feet, which account for approximately 21.1 percent of total square footage area, is
presented in Table A2. Excluding businesses that occupy more than 20,000 square feet results
in a 26.8 percentage point increase in the annual flat rate compared to a tax rate applied to all
square footage.
In addition, Table A2 also presents a comparison between total square footage in the City and
only taxable square footage, per the data set. The calculation using only taxable square footage
results in a 4.7 percentage point increase in the annual flat tax rate.
Based on the Finance Committee’s direction, staff has modeled a variety of scenarios that
include the Finance Committee revised revenue range target, $10-$40 million in tax revenue
annually.
ATTACHMENT B 13.b
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ATTACHMENT A
Attachment A - 5
Table A2: Annual Flat Rate per Square Foot by Small, Medium and Large Footage
Small
2,500 Square Feet
Medium
30,000 Square Feet
Large
100,000 Square Feet
Types of Businesses Cafes/coffee shops, small
local/neighborhood
businesses and shops,
small commercial
Office buildings, retail,
specialty shopping
centers, service stations
International Hotel
Brands, manufacturing
Total Square
Footage in City
(Table A3)
$10 M Annual Fee: $995
Tax Rate: $0.40/SF
Annual Fee: $11,940
Tax Rate: $0.40/SF
Annual Fee: $39,800
Tax Rate: $0.40/SF
$20 M Annual Fee: $1,990
Tax Rate: $0.80/SF
Annual Fee: $23,880
Tax Rate: $0.80/SF
Annual Fee: $79,600
Tax Rate: $0.80/SF
$30 M Annual Fee: $2,985
Tax Rate: $1.20/SF
Annual Fee: $35,820
Tax Rate: $1.20/SF
Annual Fee: $119,400
Tax Rate: $1.20/SF
$40 M Annual Fee: $3,980
Tax Rate: $1.60/SF
Annual Fee: $47,735
Tax Rate: $1.60/SF
Annual Fee: $159,110
Tax Rate: $1.60/SF
Square footage of
properties with
taxable value
(Table A4)
$10 M Annual Fee: $1,045
Tax Rate: $0.42/SF
Annual Fee: $12,50
Tax Rate: $0.42/SF
Annual Fee: $41,660
Tax Rate: $0.42/SF
$20 M Annual Fee: $2,085
Tax Rate: $0.83/SF
Annual Fee: $24,995
Tax Rate: $0.83/SF
Annual Fee: $83,320
Tax Rate: $0.83/SF
$30 M Annual Fee: $3,125
Tax Rate: $1.25/SF
Annual Fee: $37,495
Tax Rate: $1.25/SF
Annual Fee: $124,980
Tax Rate: $1.25/SF
$40 M Annual Fee: $4,165
Tax Rate: $1.67/SF
Annual Fee: $49,995
Tax Rate: $1.67/SF
Annual Fee: $166,645
Tax Rate: $1.67/SF
Total Square
Footage in City,
excluding less
than 20,000 sf
(Table A3)
$10 M N/A Annual Fee: $15,125
Tax Rate: $0.50/SF
Annual Fee: $50,420
Tax Rate: $0.50/SF
$20 M N/A Annual Fee: $30,250
Tax Rate: $1.01/SF
Annual Fee: $101,840
Tax Rate: $1.01/SF
$30 M N/A Annual Fee: $45,380
Tax Rate: $1.51/SF
Annual Fee: $151,260
Tax Rate: $1.51/SF
$40 M N/A Annual Fee: $60,505
Tax Rate: $2.02/SF
Annual Fee: $201,680
Tax Rate: $2.02/SF
Square footage of
properties with
taxable value,
excluding less
than 20,000 sf
(Table A4)
$10 M N/A Annual Fee: $15,840
Tax Rate: $0.53/SF
Annual Fee: $52,800
Tax Rate: $0.53/SF
$20 M N/A Annual Fee: $31,680
Tax Rate: $1.06/SF
Annual Fee: $105,600
Tax Rate: $1.06/SF
$30.M N/A Annual Fee: $37,530
Tax Rate: $1.58/SF
Annual Fee: $158,400
Tax Rate: $1.58/SF
$40.M N/A Annual Fee: $63,390
Tax Rate: $2.11/SF
Annual Fee: $211,300
Tax Rate: $2.11/SF
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ATTACHMENT A
Attachment A - 6
As in the legal framework section of this attachment, a business tax would have necessary
exemptions by state and federal statue and would therefore shrink the available square footage
that a tax could be assessed on, resulting in corresponding increases to the rates. In addition,
parcel data is limited to categories designated by the County of Santa Clara and does not
necessarily correlate to the type of business activity that is conducted on the property.
Review of Available Square Footage Data
Through conversations with the City’s property tax consultant, Coren and Cone (an HdL
company), the City procured parcel information for properties within the City of Palo Alto. This
includes a breakdown of the categorization of the parcel, such as commercial or industrial, as
well as the taxable valuation of the property, parcel square footage, and building square
footage. The data set is generally consistent with information previously presented to the City
Council as part of CMR 10445, which detailed approximately 25.8 million square feet of non-
residential space available for rent in the City of Palo Alto.
Although this data set is generally consistent with the information previously presented to the
City Council, staff has identified gaps in the data set. Notably, 746 of 20,933 parcels (or
approximately 3.5 percent) did not include building square footage data. For example, many of
Stanford’s properties do not list a building square footage, including both the new 824,000
square foot hospital finished in November 2019 and the 521,000 square foot Lucille Packard
Children’s Hospital completed in 2017. The preliminary tables and calculations in this report will
be further refined as the process continues and the conversation narrows and focuses. Staff will
be able to prioritize resolving gaps in the data consistent with City Council ’s direction on next
steps. Given the lack of information on building square footage from various parcels – including
many owned by Stanford - the differences between the base calculation and the exclusion of
those with a taxable assessed value of zero is likely lower than it will be in later calculations.
ATTACHMENT B 13.b
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ATTACHMENT A
Attachment A - 7
Table A3: Total Square Footage by Size by Category
Size Commercial
Govt.
Owned Industrial Inst. Misc. Rec. Vacant
Grand
Total
% of
Total
Running
%
1 -2,000 163,025 - 2,910 6,436 784 1,980 28,485 203,620 0.8%
2,001 - 5,000 886,416 - 119,663 6,539 - 13,563 39,257 1,065,438 4.2% 5.0%
5,001 - 8,000 905,355 - 138,249 6,420 - 21,126 6,112 1,077,262 4.3% 9.3%
8,001 - 12,000 926,898 10,120 226,735 11,392 11,786 - - 1,186,931 4.7% 14.1%
12,001 - 16,000 639,260 29,112 202,324 27,791 - 29,042 - 927,529 3.7% 17.7%
16,001 - 20,000 664,726 - 181,080 - - - - 845,806 3.4% 21.1%
20,001 - 40,000 1,991,079 - 499,571 23,276 - 153,046 - 2,666,972 10.6% 31.7%
40,001 - 75,000 1,971,313 - 677,243 109,528 - - - 2,758,084 11.0% 42.7%
75,001 - 100,000 1,234,293 75,045 859,708 - - - - 2,169,046 8.6% 51.3%
100,001 - 200,000 3,579,181 - 262,125 - - - - 3,841,306 15.3% 66.6%
200,001 - 300,000 1,977,847 - 628,724 - - - - 2,606,571 10.4% 77.0%
300,001 - 500,000 458,842 - 1,047,936 - - - - 1,506,778 6.0% 83.0%
500,001 - 750,000 675,100 - 1,169,927 - - - - 1,845,027 7.3% 90.3%
750,000 – 1.5 M 1,395,540 - 1,043,988 - - - - 2,439,528 9.7% 100.0%
Total 17,468,875 114,277 7,060,183 191,382 12,570 218,757 73,854 25,139,898
% of Total 69.5% 0.5% 28.1% 0.8% 0.1% 0.9% 0.3%
ATTACHMENT B 13.b
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ATTACHMENT A
Attachment A - 8
Table A4: Square Footage by Size by Category – Only Properties with Taxable Value
Size Commercial
Govt.
Owned Industrial Inst. Misc. Rec. Vacant
Grand
Total
% of
Total
Running
%
1 -2,000 163,025 - 2,910 2,508 784 1,980 28,485 199,692 0.8%
2,001 - 5,000 870,322 - 119,663 - - 10,514 39,257 1,039,756 4.3% 5.2%
5,001 - 8,000 880,358 - 138,249 - - 21,126 6,112 1,045,845 4.4% 9.5%
8,001 - 12,000 889,309 10,120 226,735 - 11,786 - - 1,137,950 4.7% 14.3%
12,001 - 16,000 600,507 14,640 202,324 27,791 - 29,042 - 874,304 3.6% 17.9%
16,001 - 20,000 594,262 - 181,080 - - - - 775,342 3.2% 21.1%
20,001 - 40,000 1,884,014 - 499,571 23,276 - 90,546 - 2,497,407 10.4% 31.5%
40,001 - 75,000 1,929,883 - 604,547 59,820 - - - 2,594,250 10.8% 42.3%
75,001 - 100,000 1,234,293 - 687,008 - - - - 1,921,301 8.0% 50.4%
100,001 - 200,000 3,459,198 - 262,125 - - - - 3,721,323 15.5% 65.9%
200,001 - 300,000 1,977,847 - 427,029 - - - - 2,404,876 10.0% 75.9%
300,001 - 500,000 458,842 - 1,047,936 - - - - 1,506,778 6.3% 82.2%
500,001 - 750,000 675,100 - 1,169,927 - - - - 1,845,027 7.7% 89.8%
750,000 – 1.5 M 1,395,540 - 1,043,988 - - - - 2,439,528 10.2% 100.0%
Total 17,012,500 24,760 6,613,092 113,395 12,570 153,208 73,854 24,003,379
% of Total 70.9% 0.1% 27.6% 0.5% 0.1% 0.6% 0.3%
ATTACHMENT B 13.b
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ATTACHMENT B
Attachment B - 1
Preliminary Utility Ballot Measure Options
The City Council has directed staff, through the City of Palo Alto’s conversations exploring a
potential business tax, to pursue a utility users tax (UUT) and to explore the option to generate
revenue to support the City’s climate adaptability goals. This attachment transmits analysis
related to a potential ballot measure to further the Finance Committee and City Council’s
conversations on this issue. In addition to potentially increasing the City’s utility users tax,
currently set at 5 percent, there are a variety of alternatives that the Finance Committee and
City Council can consider in structuring such a tax, each of which relate to the broader question
of whether and how to modify or replace the Council-adopted General Fund Equity Transfer
(GFET) methodology.
At the September 21, 2021 Finance Committee meeting, the Committee directed staff to model
a UUT increase applied to retail gas service charges to restore the amount at risk in the Green v
City of Palo Alto, a class action lawsuit which challenged the City’s gas and electric rates under
Proposition 26. In Green, the trial court judge found that the City’s electric rates are valid, but
the City’s gas rates include an element of tax requiring voter approval under California’s
Proposition 26 because they are set at a level sufficient to fund an annual transfer of
approximately $7.7 million to the City’s General Fund. Last month, City Council authorized an
appeal to seek guidance from the Court of Appeal on a variety of legal questions that will
impact Palo Alto and, potentially, municipal utilities across California.
The GFET is included in the City’s utility rate model as an expense. With respect to electricity,
the utility generates sufficient revenue from sources other than rate payers to pay for the GFET.
Therefore, the electric GFET does not impact rates. With respect to gas, the GFET impacts the
utility rate. The Green litigation has shifted the City’s FY 2022 financial balancing strategy and
has potentially significant, long-term budgetary impacts to the City’s General Fund. If the gas
GFET is excluded from Palo Alto’s utility rate model, based on the FY 2022 Adopted Budget,
approximately $7.4 million would no longer be transferred to the General Fund and would
remain with the City’s gas enterprise, reducing gas rates. Finance Committee and City Council
direction is needed on whether to seek to recover for the General Fund an equivalent amount,
or some portion of the total, via a modified voter-approved GFET, an increase or expansion of
the current 5 percent UUT, or some combination of both.
This attachment discusses two utility tax options, modeled to replace the current gas GFET.
Under either option, the current gas GFET would end and potentially be replaced by:
1) Increasing or expanding the City’s UUT(s) codified in chapter 2.35 of the City’s municipal
code, which would continue to appear as a line item on utility bills, and
2) Modifying the 2009 GFET formula to transfer a percentage of gas utility gross revenues.
Under this option, the transfer could be displayed as a separate percentage of retail
service charges (as a separate line item on utility bills) or it could be embedded in utility
rates.
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ATTACHMENT B
Attachment B - 2
This attachment also includes discussion of the following topics that were included in CMR
13514, Attachment B. Staff has included once again for ease of reference:
• Climate adaptability options that includes impact on current rates and estimated
generated revenue to support this initiative;
• General Fund Equity Transfer Methodology
• Review of EASE framework as it pertains to utility users tax;
• Utility user tax rates for cities in Santa Clara County and San Mateo County.
Potential Modifications to the City’s Gas Utility Users Tax, Chapter 2.35 of the Municipal Code
UUTs are very common across California, with the vast majority structured to create general
fund revenue with majority voter approval. Roughly half of California residents and businesses
pay a UUT. Enacted in 1987, the City’s UUTs are applied to electricity, water and gas usage as
well as telephone service. The tax rate applied to utilities is five percent.
Replacing the amount of the gas GFET, approximately $7.7 million annually (based on staff’s
forecast beyond this budget year), would result in a 32 percent gas UUT rate, made up of a 27
percent tax to replace the gas GFET plus the current 5 percent rate. Staff estimates that for
every 1 percent increase to the gas UUT rate, an additional $284,000 in UUT revenue would be
generated. This calculation is based on estimated sales activity and utility rates in the FY 2022
Adopted Budget.
If the $7.7 million was collected via the gas, electric, and water UUTs, the resulting rate would
be 9 percent, an addition of 4 percent over the current 5 percent rate. Additionally, if the
amount was collected from all of the City’s utilities (gas, electric, water, wastewater, refuse,
storm drain, and fiber), the resulting UUT rate would be 7 percent, a two percent increase over
the current UUT rate.
Table B1: Modification to City’s Utility Users Taxes (Based on FY 2022 Budget and Rates)
Gas Gas, Electric,
Water
Gas, Electric,
Water,
Wastewater,
Refuse, Storm,
Fiber
Estimated UUT 32% 9% 7%
Additional Revenue Generated
by each 1% UUT change
$284,000 $1,910,000 $2,475,000
Under this approach, the amount of gas GFET currently collected via the City’s gas utility rates
would end, resulting in a lower average gas bill. Table B2 outlines the decrease for residential
and commercial gas customers, based on rates that are effective December 2020. The average
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ATTACHMENT B
Attachment B - 3
monthly gas residential bill would decrease from $45 to $37, which is 30 percent lower than
PG&E’s rates.
Table B2: Gas Residential and Commercial Monthly Bill Comparisons
Type
Usage
level
(therms)
Palo Alto PG&E $
Difference
%
Difference
Palo Alto
Excluding
Gas GFET
$
Difference
%
Difference
Residential Median** $45 $53 ($8) -14% $37 ($16) -30%
Commercial 500 $685 $718 ($33) -5% $562 ($156) -22%
Commercial 5000 $5,986 $6,831 ($845) -12% $4,909 ($1,922) -28%
Commercial 10000 $11,875 $12,045 ($170) -1% $9,738 ($2,308) -19%
Commercial 50000 $59,005 $51,419 $7,586 15% $48,384 ($3,035) -6%
If the City opts to increase the water UUT or impose a new UUT for wastewater or storm drain
services, there is some risk of legal challenge. Recently, plaintiffs challenged the City of Long
Beach’s 12 percent tax on its water and wastewater utilities, claiming that UUTs on services
other than electric and gas are either invalid, or require 2/3 voter approval, as special taxes
based on an incident of property ownership (here, on utility services).1 Fees for gas and electric
service, however, are exempt from the California constitution’s definition of property-related
fee, and Long Beach’s gas UUT was not part of this challenge.2
Long Beach is currently appealing this litigation, and if Long Beach loses its appeal, the result
could produce a split of authority at the appellate level which would require Supreme Court
review to resolve.3 While it seems unlikely that a court would strike the legal foundation for
hundreds of existing UUTs statewide, the City Attorney’s office is monitoring this case closely.
This case is just one example of the variety of legal theories and voter initiatives being
advanced in this area of municipal finance law.4
Potential Voter Approval of Percentage of Gross Utility Revenues
Another option is to leave the current UUT intact and seek voter approval to simplify the 2009
GFET methodology to impose a flat tax on gross utility revenues. The flat tax could be displayed
separately on the customer’s bill or be embedded in rates. Collecting the projected annual $7.7
million gas transfer via this method would reduce gas utility rates (as shown in Table B2) and
add a gross gas revenues tax of approximately 24 percent. Embedding the amount of the tax
1 The challenge was premised on language in Article XIII D, section 3 of the California Constitution, added by
Proposition 218 in 1996, which lists 4 types of valid taxes, assessments and fees, including special taxes receiving a
2/3 vote, and “fees or charges for property related services”.
2 See Article XIII D, section 3 of the California Constitution: “For purposes of this article, fees for the provision of
electrical or gas service shall not be deemed charges or fees imposed as an incident of property ownership.”
3 Kimball, et. al. v. City of Long Beach (Case No. B305134, appeal pending).
4 On October 1, 2021, a Sacramento law firm submitted a proposed ballot measure to the Secretary of State, the
“Taxpayer Protection and Government Accountability Act”, which could bar the use of utility rate proceeds for
general fund purposes, even with voter approval. The measure could invalidate some voter-approved taxes
imposed after Oct 1, 2021 but prior to the measure’s effective date.
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ATTACHMENT B
Attachment B - 4
within the utility’s cost of providing service would not require a change in utility rates and is
consistent with how the GFET is collected now. Both options would require voter approval.
Several other cities with municipal utilities, including Burbank, Colton, Pasadena and
Sacramento, structure their annual utility transfers as a percentage of gross revenues , which is
then covered by utility revenues as a cost of providing service . Cities have been challenged
over this practice, and this area of the law remains in flux. However, California’s Court of
Appeal recently upheld Sacramento and Pasadena’s voter-approved general fund transfer
taxes, which were structured as an 11 percent and 12 percent tax, respectively, on the gross
revenues of Sacramento’s and Pasadena’s city-operated utility enterprises.5 Each of these
taxes are embedded in the cost of providing utility services, and are not identified as a separate
line item on the customer’s utility bills.
Climate Adaptability Funding Options
In the August 16, 2021 City Council meeting, the City Council directed staff to focus pursuit of a
utility use-based tax and explore the option to incorporate revenue to support the City’s
climate adaptability initiative. The City’s FY 2022 Adopted Budget includes $9.7 million for UUTs
assessed on utility usage for electric, gas, and water; the City’s current UUT rate is 5 percent.
Staff estimates that a 1 percent increase to the UUT rate, for both gas and electric, is estimated
to yield an additional $2 million in UUT revenue in the General Fund , while a 1 percent increase
in the gas utility only is estimated to yield $284,000. These calculations are based on sales
activity and utility rates in the FY 2022 Adopted Budget. To illustrate, if the desired total UUT
revenue is $30 million, a $20 million increase above the FY 2022 Adopted Budget, then the UUT
rate, if applied to gas, electric, and water, would be approximately 15 percent, an additional 10
percent on top of the current 5 percent rate.
Furthermore, based on the City’s Sustainability and Climate Action Plan (S/CAP) and the plan’s
goal to reduce natural gas usage, in applying the EASE Framework, the long-term stability of
this revenue source decreases over time. Staff has included Chart B1, Forecast Gas
Consumption, that was included in the Gas Utility Financial Plan (CMR 12240). This chart is a
baseline forecast used for utility rate modeling and does not include reductions resulting from
S/CAP key actions (i.e. approximately a 7 percent decrease from 2020 to 2030), which would
further reduce revenue generated from a potential ballot measure. Further analysis by staff
would have to be done to calculate the potential estimated impacts of the City’s S/CAP goals in
reducing use of natural gas and the impacts to potential utility tax to recover the amount of the
gas GFET.
5 Wyatt v. City of Sacramento, (2021) 60 Cal.App.5th 373; Komesar v. City of Pasadena (2021, Case No. B314666).
ATTACHMENT B 13.b
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ATTACHMENT B
Attachment B - 5
Review of the Equity, Administrability, Stability, and Economic Benefits (EASE) framework for
a Utility Based Tax
The City Council and Finance Committee have used the EASE framework as the main means of
evaluating potential tax ballot measures. A review of the EASE frameworks for both the UUT
and tax on utility gross revenues is presented in Table B1 below.
Table B3. EASE Framework for Utility Users Tax
Utility Users Tax Tax on Utility Gross Revenues
Equity Utility Users Tax is a flat rate tax
imposed on the charges made for
metered utility and charges for
service (includes customer charges,
service charges, standby charges,
charges for temporary services,
demand charges, and annual and
monthly charges.
This tax is considered a proportional
tax, a tax that takes the same
percentage from all groups, since the
flat tax rate is assessed based on the
customer bill, the amount of tax paid
by a customer directly correlates to
the amount of utility commodity that
is used.
This tax can be a flat rate assessed
on gross utility revenues (includes
customer charges, service charges,
standby charges, charges for
temporary services, demand
charges, and annual and monthly
charges.
Similar to the UUT, this tax is
considered a proportional tax, a tax
that takes the same percentage
from all groups, since the flat tax
rate is assessed based on the
customer bill, the amount of tax
paid by a customer directly
correlates to the amount of utility
commodity that is used.
Administrability This tax is administrated through the City’s Utility Billing system and appears
monthly on customer bills. The cost for administrating this tax is assumed
in the City’s Utility Department budget and is supported internally by City
staff.
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ATTACHMENT B
Attachment B - 6
Table B3. EASE Framework for Utility Users Tax
Stability The City’s Sustainability and Climate Action Plan outlines a variety of work
plan items that makes progress towards reducing the City’s carbon impacts,
greenhouse gas emissions, and resource consumption. Changes in resource
consumption, particularly for gas will have a direct impact on the amount
of UUT revenue collected by the City in the long term. The City’s
Sustainability and Climate Action Plan (S/CAP) update project includes a
draft Three-Year Workplan that focuses on reducing use of natural gas that
will impact the ability to generate revenues to restore the amount at risk
from the Green litigation.
In addition to the long-term reduction of gas use, month to month gas
commodity costs and usage vary and although the market price of gas has
dropped over the past decade, these variables may have a long-term
stability of this tax revenue source if applied to gas utility usage. See below
charts, excerpted from the Gas Utility Plan that was presented to the City
Council in April 2021 (CMR 12240, Gas Utility Financial Plan)
Economic
Benefits
This tax may deter certain business industries that have heavy resource
consumption (i.e. industrial, manufacturing). Weighing this impact against
the overall lower utility rates, specifically if utility rates are adjusted
downward for the General Fund Equity Transfer, will offset this impact.
Payment of the tax for customers is incorporated into the customer’s
monthly bill; the seamless administration of this tax minimizes disruption
for the taxpayer.
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ATTACHMENT B
Attachment B - 7
Chart B1: Forecast Gas Consumption
Chart B2: Gas Commodity Rates from July 2012 through January 2021
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ATTACHMENT B
Attachment B - 8
Utility User Tax Rates for Cities in Santa Clara County and San Mateo County
The Utility User Tax rates for cities in San Mateo County and Santa Clara County are listed in Table
B4, A comparison of Local Utility User Tax Rates obtained from the California State Controller.
Average UUT rates in the region fall between 2 percent (City of Sunnyvale) and 6.5 percent (City
of Pacifica). The City’s 5 percent rate falls within the overall average of the region.
Table B4. Comparison of Local Utility User Tax Rates
Electric Gas
Residential Commercial Residential Commercial
San Mateo County
Daly City 5.0% 5.0% 5.0% 5.0%
East Palo Alto 5.0% 5.0% 5.0% 5.0%
Menlo Park 3.5% 3.5% 3.5% 3.5%
Pacifica 6.5% 6.5% 6.5% 6.5%
Portola Valley 4.5% 4.5% 4.5% 4.5%
Redwood City 5.0% 5.0% 5.0% 5.0%
Electric Gas
Residential Commercial Residential Commercial
Santa Clara County
Cupertino 2.4% 2.4% 2.4% 2.4%
Gilroy 5.0% 5.0% 5.0% 5.0%
Los Altos 3.5% 3.5% 3.5% 3.5%
Mountain View 3.0% 3.0% 3.0% 3.0%
Palo Alto 5.0% 5.0% 5.0% 5.0%
San Jose 5.0% 5.0% 5.0% 5.0%
Sunnyvale 2.0% 2.0% 2.0% 2.0%
Source: California State Controller, Cities Annual Reports
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ATTACHMENT B
Attachment B - 9
In addition to the information discussed earlier in this staff report, below is staff’s research of several pertinent utility tax measures in
California, including the ballot questions, rate, and passage rate s.
City Ballot Question Ballot
Measure Rate Date Approved?
City of Anaheim Shall Section 1221 of the Anaheim City Charter
regarding water and electric rates be amended to:
update language regarding financial reserves,
reaffirm and authorize the transfer of money to the
City's general fund to support general City services,
remove unnecessary language that duplicates a
requirement of the California Constitution, and
authorize programs to assist non-residential and
residential customers?
Measure N Rates shall be sufficient to pay basic
expenses, as well as (Sec 1221(e)):
4% of operating revenue earned by
water and electric utilities during
prior fiscal year.
Sec 1221 also put ratepayer
discounts and customer assistance
programs in the Charter, to be paid
from rates.
Nov. 2014 Defeated.
No: 50.1%
Yes: 49.9%
City of Banning To allow approximately $2,325,000 annually for
unrestricted general revenue purposes such as
police, fire, paramedics, parks, and senior services
while stabilizing electric utility rates, shall an
ordinance be adopted authorizing a transfer not to
exceed 7.5% of annual electric utility gross revenues
to the City's General Fund until December 1, 2021
and 5.5% thereafter, for unlimited duration, and
establishing a rate freeze for 3 years, except as
needed for financial emergency or bond covenants?
Measure P Transfer 7.5% of annual electric
utility gross revenues to General
fund until Dec. 1, 2021, and 5.5%
thereafter, and setting a rate freeze
for 3 years, except for emergencies.
Nov. 2018 Defeated.
No: 51.29%
Yes: 48.71%
City of Burbank To maintain essential City services/infrastructure like
police, fire, parks, libraries, streets and street
lighting, shall the measure be adopted amending the
City of Burbank Charter to continue the past practice
of transferring not more than 7% of Burbank Water
and Power’s gross annual sales of electricity, paid by
retail electric rate payers, providing approximately
$12.5 million annually to the City’s General Fund
until ended by voters, with all money spent to
benefit Burbank residents?
Measure T 7% of gross annual electricity sales
paid by retail rate payers, as a
separate line item on the bill or
embedded within rates and applied
retroactively to 2016/17 fiscal year.
June 5, 2018. Approved.
Yes: 81.1%
No: 18.9%
ATTACHMENT B 13.b
Packet Pg. 154
ATTACHMENT B
Attachment B - 10
City Ballot Question Ballot
Measure Rate Date Approved?
City of Colton To add approximately $4,800,000 in funding annually
for general city services such as police, fire,
paramedics, parks, libraries and senior services while
stabilizing electric utility rates; shall an ordinance be
adopted authorizing a transfer not to exceed 20% of
annual electric utility gross revenues to the City’s
General Fund reverting back to a 12.39% maximum
on June 30, 2021, and establishing a freeze on
electric utility rates for 5 years, except in cases of
financial emergency?
Measure D 20% of Electric Utility’s prior year
gross revenues for 5 years.
June 2016 Approved.
Yes: 76.2%
No: 23.8%
City of Pasadena Shall the measure maintaining 911 response, fire,
paramedic, public health, senior and homeless
services, street repairs, and other services by
amending the City Charter to continue collecting in
electric rates and maintain the longstanding transfer,
limited to 12% gross revenue, providing $18,000,000
annually to Pasadena's General Fund that does not
increase taxes or utility rates until ended by voters,
requiring financial audits with all funds locally
controlled benefitting Pasadena residents, be
adopted?
Measure P
12% of gross revenue of electric
utility.
Nov. 3 2020 Approved:
Yes: 83.57%
Challenged in Komesar v. City of
Pasadena, upheld.
City of Sacramento In order to comply with Prop 218 . .. shall the City of
Sacramento replace its current in-lieu franchise and
property tax fees on water, sewer, drainage and
garbage with a general tax which will not result in
any changes to existing city utility rates??
Measure I Tax of 11 percent on gross revenues
from user fees & charges imposed
by city enterprises providing water,
sewer, storm drainage, & solid
waste services
June 1998 Approved:
Yes: 54.4%
Challenged in Wyatt v. City of
Sacramento, upheld.
ATTACHMENT B 13.b
Packet Pg. 155
ATTACHMENT C
12100 Wilshire Boulevard, Suite 350 | Los Angeles, CA 90025
Phone: (310) 828-1183 | Fax: (310) 453-6562
1999 Harrison St., Suite 2020 | Oakland, CA 94612
Phone: (510) 451-9521 | Fax: (510) 451-0384
TO City of Palo Alto Staff and Council
FROM Dave Metz and Miranda Everitt
FM3 Research
RE: Ballot Measure Survey Outline
DATE October 8, 2021
This memo outlines our recommended approach for the Palo Alto ballot measure structure survey, anticipating a
potential business tax measure in November 2022. This survey is structured to update baseline attitudes about
City government and issues of concern by re-asking about those topics in the same we have in prior years. It then
moves into design of a potential business tax measure: asking about general support for additional revenue, then
about potential mechanisms, project priorities for new funding, and preferences on measure structure. Voters
will also hear an exchange of pros and cons, modeling in brief the impact of "yes" and "no" campaigns. They will
also be briefly asked about a measure dealing with an equity transfer from the utility fund.
• Survey introduction
• Cell or landline, safety check
• Right direction/wrong track (tracking to prior years)
• Job rating - Palo Alto city government (tracking to prior years)
• Approval rating on specific aspects of City management (tracking most to prior years)
• Maintaining infrastructure
• Managing budget/finances
• Affordable housing
• Using tax dollars efficiently
• Transportation
• Need for additional funding (tracking to prior years)
• Need for additional funding to maintain and improve infrastructure (tracking to prior years)
• Problem seriousness battery (tracking most to prior years)
• Parking
• Affordable housing and housing costs
• Cost of living
• The impacts of the coronavirus (economic and public health, or more general)
• Climate change
ATTACHMENT B 13.b
Packet Pg. 156
ATTACHMENT C
Page 2
• Wildfire and/or smoke/air pollution
• Waste and inefficiency in local government
• Condition of the local economy
• Crime
• Unhoused population / Homelessness
• Traffic
• Growth and development
• Local tax rates
• Changing character of the community
• Airplane noise
• Caltrain electrification/crossings
• General support for or opposition to a business tax -- either split sampling or rotating
• Parcel tax
• Business license tax
• Open-ended question on reason for support/opposition
• Importance of potential projects/priorities, with variations in wording (tracking many to prior years)
• Infrastructure
• Streets/roads
• Traffic congestion and parking
• Access for people with disabilities
• Affordable housing
• Unhoused / Homelessness
• Operating hours for park, recreation, and community facilities
• Caltrain electrification/crossings
• Police and fire services
• Library services
• Shuttle programs
• Sustainability and climate action plan goals
• Should authority be delegated to City Council to decide on components such as length and exemptions?
• Support for or opposition to business tax components
• Rate
• Tax structure, e.g. parcel tax or business tax
• How it is calculated, e.g. square footage, number of employees or payroll
• Potential exemptions
• Sunset or length
• CPI and escalators
ATTACHMENT B 13.b
Packet Pg. 157
ATTACHMENT C
Page 3
• Arguments in support of a measure, such as:
• Fairness
• Specific uses of the tax
• Need for stability in funding
• Re-vote
• Arguments opposing a measure, such as:
• Too many taxes/cost of living
• Potential for government waste/mismanagement
• Hurts local businesses during economic recovery from COVID
• Final vote
• General support for or opposition to a utility tax - either split sampling or rotating
• Assessed on gas, electric, and water usage
• Assessed on only gas usage
• Demographics
• Work in Palo Alto
• Own a business in Palo Alto
• Education
• Ethnicity
• Income
• Gender
• Voter file information (will not need to ask this)
• Party
• Age
• Past election participation
ATTACHMENT B 13.b
Packet Pg. 158
ATTACHMENT D
Attachment D - 1
Summary of Prior Work on
Potential Revenue Generating Ballot Measures
The City of Palo Alto has been discussing its options for potential revenue-generating ballot
measures through 2019 and 2020. This work was suspended at City Council direction in March
2020 in order to marshal available resources to manage through the COVID-19 pandemic. A
brief timeline of the CMRs and discussions with the Finance Committee and the City C ouncil
since April of 2019, when staff was formally directed to begin working on this project by the
City Council, is included below for additional context. The date, the forum of the meeting
(Finance Committee or City Council), the summary title, and the CMR number are included for
ease of reference.
Timeline
4/22/2019 City Council, “2019 Fiscal Sustainability Workplan”, CMR 10267
4/22/2019 City Council, “Approve Workplan for a Potential Revenue Generated Ballot
Measure”, CMR 10261
6/18/2019 Finance Committee, “Review, Comment, and Accept Preliminary Revenue Estimates
for Consideration of a Ballot Measure”, CMR 10392
8/20/2019 Finance Committee, “Evaluation and Discussion of Potential Revenue Generating
Ballot Measures”, CMR 10445
9/16/2019 City Council, “Evaluation and Discussion of Potential Revenue Generating Ballot
Measures and Budget Amendment”, CMR 10615
10/1/2019 Finance Committee, “Revised Workplan for Consideration of a Ballot Measure”, CMR
10712
10/15/2019 Finance Committee, “Stakeholder Outreach, Initial Polling, and Discussion of a
Potential Ballot Measure”, CMR 10743
11/4/2019 City Council, “Potential Ballot Measure Polling/Outreach, Contract, Solicitation
Exemption and Budget Amendment”, CMR 10792
12/2/2019 City Council, “Structure and Scenarios of Initial Round of Polling for a Potential Local
Tax Measure”, CMR 10891
12/17/2019 Finance Committee, “Consideration, Evaluation, and Discussion of a Revenue
Generating Local Tax Ballot Measure, Review of Refined Modeling, Analysis, Tax Structure and
Recommendation to the City Council”, CMR 10655
ATTACHMENT B 13.b
Packet Pg. 159
ATTACHMENT D
Attachment D - 2
1/27/2020 City Council, “Update, Consideration, and Potential Direction on Possible Local Tax
Measure for 2020 Election”, CMR 11019
3/23/20 City Council, “Consideration of Analysis, Public Outreach, and Refined Polling and
Further Direction on a Potential Local Business Tax Ballot Measure for 2020 Election”, CMR
11161
3/23/20 City Council, “Consideration of Analysis, Public Outreach, and Refined Polling and
Further Direction on a Potential Local Business Tax Ballot Measure for 2020 Election”, At-Places
Memorandum
6/15/2021, Finance Committee Staff Report, “Recommend the City Council Approve the
Workplan for Pursuit of a Revenue-Generating Local Ballot Measure for the November 2022
General Election; Review and Potential Guidance to Staff on Affordable Housing Funding as
Referred by the Council”, CMR 12299
8/16/2021 City Council, “Approve the Workplan for Development of a Revenue-Generating
Local Ballot Measure for the November 2022 General Election; Review and Potential Guidance
to Staff on Affordable Housing Funds as Referred by the City Council”, CMR 12381
9/21/2021 Finance Committee Staff Report, “Discuss Updates and a Recomme nded Further
Refinement of Potential Revenue Generating Local Ballot Measures,” CMR 13514
ATTACHMENT B 13.b
Packet Pg. 160
City of Palo Alto (ID # 12371)
City Council Staff Report
Report Type: Action Items Meeting Date: 11/8/2021
City of Palo Alto Page 1
Summary Title: Renter Protection Policy Package Recommendations
Title: Review and Recommend Renter Protection Policies for Development
and Implementation (9:30 -11:30 PM)
From: City Manager
Lead Department: Planning and Development Services
Recommendation:
Staff recommends that Council consider the recommendations of the Planning and
Transportation Commission (PTC) and the Human Relations Commission (HRC) and identify the
renter protection policies that should be prioritized and further developed for possible
implementation.
Executive Summary:
This report summarizes nine renter protection policies and associated recommendations from
the PTC and HRC. These policies include:
1. Rental Survey Program 6. Fair Chance Ordinance
2. Expand Tenant Relocation Assistance 7. Right to Counsel
3. Eviction Reduction Program 8. Tenant/Community Opportunity to Purchase
Act (TOPA/COPA) 4. Anti Rent-Gouging Policy
5. Security Deposit Limit 9. Proactive Rental Inspection
The report also provides data on the existing renter profile for the City and existing local and
state renter protections (both limited term and permanent) to offer a full picture of the current
renter and policy landscape.
Each policy highlighted in this report requires further research and devel opment. Based on
Council’s interests to advance any of the strategies in this report, staff will provide a timeline
and identify initial resource or funding needs required for policy implementation. Staff’s ability
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to complete any ordinance will depend on the number of strategies selected by Council with
consideration to other ongoing or pending Council policy initiatives.
Background:
The City Council directed staff to research and propose policies and programs to protect and
stabilize Palo Alto renters. In 2017, a Colleagues’ Memorandum1 highlighted the importance of
protecting renters and continuing to create renter protection policies that help keep renters
housed. The subsequent eviction of many renters when a downtown building converted to a
hotel further heightened the need for renter protections and led to Council action. Subsequent
discussions and Colleagues Memorandum2 followed in 2018, emphasizing City Council’s desire
to work on the issues of housing affordability through renter protections.
To support the pursuit of renter protection policies and respond to the memoranda, the City
applied for and was awarded a “Challenge Grant” from the Partnership for the Bay’s Future.
Through the Challenge Grant the City has been able to create a profile of P alo Alto renters and
research renter protection policies that would benefit Palo Altans.
Staff introduced some of these concepts to the PTC in September 2020 in a Study Session 3 and
the Human Relations Commission in February 20214 to start the policy dialogue and obtain
feedback. Staff returned to the PTC (April 20215) and HRC (August and September 20216) with
the policies cited above for formal recommendation. This report reflects the recommendations
of the PTC, the HRC, and staff.
Renter Profile
This section provides an overview of the renter profile in the city. For more detail, please see
the previously referenced September 2020 PTC Study Session report.
1 2017 Colleagues Memorandum: https://www.cityofpaloalto.org/civicax/filebank/documents/61406
2 2018 Colleagues Memorandum:
https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=65189.46&BlobID=66602
3 PTC Study Session Staff Report, 09/30/2020: https://www.cityofpaloalto.org/civicax/filebank/documents/78563
4 HRC Report, 02/11/21: https://beta.cityofpaloalto.org/files/assets/public/agendas -minutes-reports/agendas-
minutes/human-relations-commission/2021/02-11-21-hrc-agenda-renter-protection-report-02.11.21-003.pdf
5 PTC Staff Report, 04/28/21: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-
reports/agendas-minutes/planning-and-transportation-commission/2021/ptc-4.28-renter-protection.pdf
6 HRC Report, 09/23/2021: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-
minutes/human-relations-commission/2021/09-23-21-agenda-item-1-hrc-renter-prioritization-continuation-
09.23.21-full-report.pdf
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According to American Community Survey data7 there are 11,764 rental units in Palo Alto,
which comprises 46% of the existing housing stock in Palo Alto. Table 1 and Figure 1 provide
graphic interpretation of the data.
Table 1: Palo Alto Rental Housing Stock by Type
Single
Family
Detached
Single
Family
Attached
Duplex
Triplex
and
Fourplex
Small
Apartment
(5 to 9
units)
Medium
Size
Apartment
(10 to 19
units)
Medium
Size
Apartment
(20 to 49
units)
Large
Apartment
Complex
(50+ units)
Total
Number
of Units 3,234 489 294 1,002 1,362 1,228 1,579 2,576 11,764
% of
Total
Units
27.49% 4.16% 2.50% 8.52% 11.58% 10.44% 13.42% 21.90% 100.00%
Source: 2018: American Community Survey 5-Year Estimate Subject Table
Of the 11,764 rental units, approximately 1,696 are deed restricted affordable housing units.
This is equivalent to 14% of the rental units, which means that 86% of the rental units are
market rate units. According to RentCafe.com as of October 5, 2021, the average rent across all
unit types in Palo Alto went up 5% from 2020 and is currently $3,648 when averaged across all
unit types.
7 ACS Data:
https://data.census.gov/cedsci/table?q=tenure%20by%20income%20palo%20alto,%20ca&t=Income%20%28Hous
eholds,%20Families,%20Individuals%29%3AOwner%2FRenter%20%28Tenure%29&g=0400000US06_1600000US06
55282&tid=ACSST5Y2018.S2503
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Figure 1: Rental Housing Units in Palo Alto by Building Type
Household incomes for renter households span a large range and can be seen in Figure 2. Of
note, is that 27% of renter households earn less than $50,000 a year.
Figure 2: Renter Households by Income Tier
Households that spend a larger share of income on rent have limited resources for other needs
(including saving), are more financially insecure, and therefore at greater risk for eviction if
their income is disrupted. The term “cost burdened” applies when a household spends more
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than 30% of its gross income on housing costs. Table 2 shows the percentage of renter
households that are cost burdened in Palo Alto. As shown in Table 2, a greater proportion of
low-income households are cost burdened. While overall only about 37% of renter households
are cost burdened, a super majority of each income group below $74,999 is cost burdened.
Table 2: Renter Household Units Within Income Tiers8
Income Level
Number of
Units
Percent of
Total Renter
Units
Cost
Burdened
Units
Percent of Cost
Burdened Units
in Income Tier
Less than $20,000 1,344 11.4% 1,135 84.45%
$20,000 to $34,999 752 6.4% 672 89.36%
$35,000 to $49,999 600 5.1% 449 74.83%
$50,000 to $74,999 1,319 11.2% 968 73.39%
$75,000 or more 6,958 59.1% 1,185 17.03%
Zero or Negative Income 369 3.1%
No Cash Rent 422 3.8%
TOTAL UNITS 11,764 100% 4,409 37.48%
Discussion:
Policy Context
Over the last few decades, lower-income households have been priced out of core Bay Area
communities. Moving farther away, they can face long commutes (contributing to traffic
congestion), are disconnected from community networks and resources. Local commun ities
suffer as well. For example, local businesses cannot find and retain workers.
A significant percentage of Palo Alto lower-income households are rent-burdened; they are
more likely to have to choose between paying rent over food or medical needs. Wh en tenants
consistently make these choices, the community suffers. In this context, cities can pursue public
policies that increase renter stability. By increasing tenant protections for the most vulnerable
households, the City creates greater opportunity for community stability.
The Partnership for the Bay’s Future recommends a three-prong approach to reversing these
trends and ensuring that all can thrive in the Bay Area. The approach recommends (1)
producing more deed-restricted units that are available to lower-income families; (2) preserving
8 Source: American Community Survey
Denotes More than 50% of Units are Cost Burdened
Denotes Less than 50% of Units are Cost Burdened
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existing affordable housing by ensuring covenants do not expire, keeping homes in good repair,
and ensuring households have needed subsidies; and (3) providing protection for renters so
that they are able to stay in their homes. This multifaceted approach is often referred to as the
“3Ps”, creating a shorthand for “production, preservation, and protections.”
The policy recommendations were developed within this greater context and policy framework.
By tapping into the 3P’s framework, Palo Alto joins other Bay Area jurisdictions in developing
and implementing housing policies that stabilize communities and provide greater housing
stability—which is essential for a healthy life.
Existing Renter Protections
Some local and state renter protections currently exist and serve as the foundation for
proposed enhancements. See Attachment A for an overview of permanent protections
currently in place in Palo Alto and several applicable recent State bills.
Potential Renter Protection Policies
While protections do exist at both the state and local level, additional protections could give
the local renter community a greater sense of stability. Staff analyzed nine renter protection
policies, listed and described below in Table 3.
The report aims to focus the policy discussion around the needs of lower income renters and
households of color, staying mindful that both tenants and landlords will be impacted. As such,
these policies have been ranked in order of feasibility and therefore priority. See Table 3 for a
breakdown of the policies staff analyzed, their impacts, and potential next steps.
Table 3: Summary of Analyzed Policies and Next Steps
Policy Brief Description Impact to Tenants Next Steps to Enact
1 Rental Survey
Program
Annual survey
gathering data on
all rental housing
units.
Would provide data
on rental units of
all kinds, creating a
foundation for
future policy and
implementing
current policy.
Determine information in
survey and platform for
data collection and
management. City could
establish a fee to support
the cost of administering
the survey. A penalty for
non-compliance could be
levied.
2 Expand Tenant
Relocation
Assistance
Apply existing
tenant relocation
assistance
framework to
more rental units.
If the policy is
expanded to more
units, more tenants
have assistance if
they are forced to
City would establish the
ordinance and notify
owners and occupants. If
a landlord does not
comply, the tenant must
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Policy Brief Description Impact to Tenants Next Steps to Enact
leave through a no-
fault eviction.
pursue the matter civilly.
3 Eviction Reduction
Program
Expand existing
state legislation
to protect more
households. Rules
provide specific
causes for when
tenants can be
evicted.
If the policy is
expanded, more
tenants will be
covered by a
framework that
outlines what
constitutes a fair
eviction.
City would draft a local
ordinance to cover the
gap in state law and If a
landlord does not comply,
the tenant must pursue
the matter civilly.
4 Rent Stabilization Expand existing
state legislation
regarding a rent
increase cap to
include more
households.
More tenants will
be protected
through limitations
on rent increases
through an
expansion of
eligibility.
City would draft a local
ordinance to cover the
gap in state law and If a
landlord does not comply,
the tenant must pursue
the matter civilly.
5 Security Deposit
Limit
Limit the amount
charged for
security deposits
to less than two
times (State limit)
the monthly rent.
Helps lessen the
size of obstacles to
entry for low-
income
households.
City would establish the
ordinance and notify all its
existence. If a landlord
does not comply, the
tenant must pursue the
matter civilly.
6 Fair Chance
Ordinance
Limit the ability
to ask applicants
about criminal
history.
This ordinance will
create more
stability for
households
disproportionately
impacted by
incarceration.
City would draft an
ordinance indicating at
what point in the rental
application review
process the landlords can
ask applicants about
criminal history.
7 Right to Counsel Provides tenants
with legal
assistance in
housing-related
cases.
Tenants
experiencing
housing instability
will feel more
empowered and
potentially stay
housed more often.
Identify ways to support
the proposed Santa Clara
County Housing Court and
AB1487.
8 Tenant/Community
Opportunity to
Purchase Act
Provides certain
organizations
notice of
Tenants at risk of
being displaced
through the sale of
None Recommended
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Policy Brief Description Impact to Tenants Next Steps to Enact
(TOPA/COPA) intended sale of
rented property.
May provide a
specific time
period during
which the tenants
and/or
organization have
the opportunity
to purchase the
property.
a building are
provided with
another option to
stay in their home.
9 Proactive Rental
Inspection
Commits code
enforcement staff
to routinely
inspect rental
housing
inventory.
Tenants protected
from living in
substandard
housing.
None Recommended
Policy Implementation & Enforcement
All of the policy proposals raise questions of implementation and enforcement. The City must
decide how to implement and enforce any proposed ordinances. The options for
implementation and enforcement are summarized as follows:
1. Active Implementation and Enforcement – The City could fund staff or consultants to
proactively administer programs and ensure compliance with local ordinances; in cases of
non-compliance, fines could be levied. An example of this type of implementation and
enforcement would be the Rental Survey program. City staff would correspond with all
landlords, requesting them to complete the annual survey, and charging the appropriate
fees, and levying fines against landlords who did not comply.
2. Active Education and Private Enforcement - In response to other policies, the City may
implement the ordinance by noticing passage of the ordinance, conducting pro -active and
regular tenant and landlord education, and providing information on the City’s website.
Alleged violations of the ordinance, however, would be left to private enforcement. That
may include referral under the City’s mediation program or the parties may need to seek
redress from the court system.
For example, if the City lowered the amount a landlord can charge for a security deposit,
the City would notify all landlords and tenants of the new rule taking effect. When,
however, a tenant faced a landlord willfully violating that ordinance, the matter could be
addressed during mediation or as a civil matter through the court system. Ideally, through
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advance education, the landlord would understand the action is unlawful and not pursue it.
Of course, that will not always be the case.
3. Build Resources to Support Active Implementation and Enforcement - The City may want to
assemble greater resources to respond to complaints of violation of local ordinances. Such
resources could be financially supported by fees charged to rental property owners that
cover the cost implementing and enforcing the City’s tenant protection ordinances. While
the City may wish to pursue this, due to the pandemic, the recession, and budgetary
challenges, this enforcement program may need to be built up over time.
If the City wants to ensure compliance with laws, this type of program must be developed,
funded, and appropriately staffed. For illustrative purposes, the City of Mountain View’s
program began with a $115 per unit fee to fund four positions, which oversee the
implementation and enforcement of the rental survey and other city-specific rental policies.
Phasing
To the extent Council supports any of the highlighted renter policies and seeks implementation,
staff recommends new programs and ordinances be phased in over time, which is another
reason for the prioritization that has been outlined in Table 3. While staff recommend
development of a series of ordinances, staff also recommend phasing their passage. Each policy
requires additional specificity and outreach in the development of a draf t ordinance.
Policy Analysis
Staff researched renter protection polices in the Bay Area to get a sense of where jurisdictions
were focusing their policy work. Based on reviewing the City’s current policies, trends in other
cities, and the expertise of PolicyLink, staff focused on the nine policies reflected in this report.
These policies are based on existing laws at the local, county, state, and national levels. There
are many other policies that the City could consider, but the identified programs begin to
address some of the key renter protections and provides a starting point for developing a more
robust program for the City.
For each policy discussed below, information is provided about what other jurisdictions are
doing. For a full summary of all jurisdictions and policies, see Attachment B.
1. Rental Survey Program – PTC recommends that the Council consider the Rental Survey
program the highest priority, that the Survey cost should be covered by the City and that
staff should work with the PTC in development of the program. HRC recommends that the
Council consider the rental survey program and that this the highest priority.
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Palo Alto established a basic rental property registration (Rental Survey) in 2002 that is cited in
PAMC Section 9.72.050.9 As stated in the code, the registry would collect basic information
about the owner and contact information. While the Office of Human Services still manages the
program, they have not reached out to local landlords or verified the information collected in
recent years due to workload constraints and as such has only had minimal participation by
property owners. As seen in Table 4, a variety of cities throughout California have adopted rent
registration programs.
Staff propose an expanded annual Rental Survey program. In addition to the information
outlined in the PAMC, staff recommends the survey also collect rental rates, rent increases,
evictions filed on the property, the size of the unit, and the length of the current tenancy. The
survey will provide detailed local data to better understand the profile of local renters.
Table 4: Rental Survey Cities
City Population Dedicated
Staff
Mandatory
Participation
(Yes/No)
Fee Only Rent
Controlled
Units
Alameda, CA 78,522 No No Yes No
Berkeley, CA 120,926 Yes Yes Yes No
Concord, CA 129,183 No No Yes No
East Palo Alto, CA 28,155 Yes Yes Yes Yes
Los Angeles, CA 3,909,535 Yes No Yes No
Mountain View, CA 82,379 Yes Yes Yes Yes
Oakland, CA 433,031 Yes Yes Yes No
San Francisco, CA 802,235 Yes Yes No Yes
San Jose, CA 1,002,000 Yes Yes Yes No
Santa Cruz, CA 64,608 No No Yes Yes
Santa Monica, CA 91,577 Yes Yes Yes No
Implementing a more robust Rental Survey program would provide the foundation for enacting
other rental protection measures. Through the Survey, the City can also observe trends and
identify areas of challenge where policy intervention may be needed. Furthermore, if the City
9 9.72.050 Property registration.
(a) The landlord of each residential rental property within the city shall register the unit or units with the city,
regardless of whether the residential rental property is listed in Section 9.72.030. The registration shall
include the name and mailing address of the owner or owners of the property, as well as the name, mailing
address and contact telephone number of the person having the legal au thority to effectively resolve
disputes arising under this chapter.
(b) For the sole purpose of reimbursing the city of Palo Alto for the reasonable costs of maintaining property
registration records and related administrative systems, the owner or manager of each residential rental
unit to which this chapter applies shall pay a fee in an amount to be set by the Palo Alto city council.
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decided to enforce local regulations more actively, the Rental Survey could provide valuable
information to aid enforcement staff.
For example, state law, AB1482, establishes eviction limitations and a rent increase cap.
Currently, without a survey program, the City cannot determine if landlords are in compliance
with AB1482; there is no year-after-year data to reference.
Ideally, the Rental Survey would impact both landlords and tenants positively. The City can be
an honest broker of data that is available to the tenants and landlords alike. Through this
information, tenant and/or landlord groups can propose new policies and or improvements.
Landlords may be required to pay an annual fee, which increases their costs. Fees for these
programs in most cities are minor, though could accumulate for large property owners. Some
landlords and some tenants indicated that they might be concerned about disclosing certain
information, as was mentioned during community outreach. The City would want to take care
in collecting and distributing data, to balance the needs for gathering and providing data with
privacy. Other cities have navigated this balance by randomizing some public data and not
providing potentially identifying public data.
Implementation of the Rental Survey program is expected to impact all Palo Alto renters, as
units of all kinds are subject to registry—from single family homes and accessory dwelling units
to large apartment complexes. One way to ease the impact on property owners is to phase in
adoption of the survey over time, impacting larger properties first, followed by smaller
properties. When discussing implementation of this program, several other jurisdictions and
property owners mentioned the difficulty for small properties to implement and extra
assistance may also be necessary for those smaller properties.
PTC Motion & Deliberation: PTC recommends that the Council consider the Rental Survey
program the highest priority, that the Survey cost should be covered by the City and that staff
should work with the PTC in development of the program.
The PTC voted unanimously to support staff’s recommendation, noting that this was the policy
that should be the highest priority. Other discussion revolved around who would pay for the
implementation and enforcement of this program. Some commissioners supported the City
funding this program through budget appropriations because the data gathered with this
program would be essential to policy makers.
HRC Motion & Deliberation: The HRC voted unanimously to support staff’s recommendation,
similarly noting that this policy should be considered the highest priority. Other discussion
revolved around this policy finally being able to show the community what the full extent of
renters’ difficulties are.
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Staff wish to note that without dedicated funding —either from fees or another source—this
program cannot be implemented and it cannot be sustained.
2. Expand Tenant Relocation Assistance – PTC recommends that the Relocation Assistance
requirement should not expand to apply based on property size but based on a non-income-
based metric to serve cost-burdened households. HRC recommends expanding tenant
relocation assistance and that pursuit of this policy should be done after or in tandem with
the rental survey program.
In 2018, Palo Alto established requirements for Tenant Relocation Assistance (TRA) for no-fault
evictions (PAMC Section 9.68.03510). For historical information regarding the passage of the
ordinance, please see the 2018 report11 from the City Attorney’s Office. Tenant Relocation
Assistance (TRA) applies to properties that contain 50 or more rental units when those units are
being demolished or significantly remodeled. The tenants, being displaced, must be provided
monetary assistance from the property owner. The amount of assistance is based on unit size
with additional compensation given for households with seniors/children/disabled members, as
follows:
Unit Type Assistance Amount
0 bedrooms $7,000
1 bedroom $9,000
2 bedrooms $13,000
3 or more bedrooms $17,000
As can be seen in Table 5, many cities require relocation assistance through a variety of
standards and eligibility criteria. All cities below require relocation assistance for all rental units,
regardless of how many units are at a property. Typically, any long-term tenants at risk of
displacement from their homes due to removal from the rental market are awarded some help
for being evicted through no fault of their own.
Table 5: Cities with Tenant Relocation Assistance
City Population Tenant Relocation
Assistance
Payment
Berkeley, CA 120,926 x Based on relocation duration
Concord, CA 129,183 x 2x Monthly Rent or $5,000
Mountain View, CA 82,379 x Based on eligibility criteria
10 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-55262
11 https://www.cityofpaloalto.org/civicax/filebank/documents/66507
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Oakland, CA 433,031 x Based on eligibility criteria
San Francisco, CA 802,235 x Based on eligibility criteria
San Jose, CA 1,002,000 x Based on eligibility criteria
Santa Cruz, CA 64,608 x 2x or 3x Monthly Rent
Santa Monica, CA 91,577 x Based on Unit Size/Eligibility
In Palo Alto, properties with 50 or more rental units equates to 22% of the rental housing units,
leaving the majority of renter households ineligible for assistance. Outside of the Hotel
President, the TRA has not been triggered. With the City’s anticipated Regional Housing Needs
Assessment (RHNA) target of over 6,000 homes, more redevelopment is likely. To the extent
redevelopment occurs on occupied housing units, it could displace tenants.
To broaden relocation assistance, the City can lower the units per property threshold. The three
options below can be considered for implementation, each one expands the TRA protections
above what is in place today:
a. Three Units or More - Lowering the number of units in a property to three means 66%
of the rental housing stock would be covered by TRA. The three-unit threshold has
significance for the unit count for local planning and zoning purposes, as the City defines
a multi-family property as one with three units or more. This is the threshold for when
Below Market Rate housing requirements are required and does not include accessory
dwelling units or junior accessory dwelling units.
b. Five Units or More - Amending the number to five units per property means that 57% of
the rental housing stock is covered. This is the threshold where properties are
considered “commercial” by financing institutions.
c. 10 Units or More - Changing the number to 10 units per property means 45% of the
rental housing stock is covered. This includes medium and large apartments.
Please note, in the 2018 Colleagues Memorandum, Council specifically identified five or more
units as a potential starting place for expansion of the TRA.
A drawback to lowering the TRA threshold would be an extra cost to developers and landlords
in Palo Alto. While the TRA only applies at the time of the no-fault eviction, property owners
could increase monthly rental rates to provide reserves in case. The TRA provision could also
deter redevelopment of occupied housing units; which has advantages and disadvantages.
The program would help any displaced tenants relocate, helping with moving expenses,
security deposits, and other costs. Depending on their income, the displaced household may
not be able to relocate in Palo Alto. It should be noted that, under SB 330, tenants displaced
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from their housing for the construction of new housing, do have some rights to return and
relocation payments. The rental rates, however, may increase if they return to the redeveloped
project.
PTC Motion & Deliberation: Consider expanding relocation assistance based on a metric that
serves cost-burdened households and taking other measures to prevent displacement.
The PTC expressed concerns about the unintended consequences of tenant relocation
assistance and whether everyone needed them. It was also mentioned that subjecting all
property owners, regardless of the size of th eir property, to the same level of requirements
may not be fair as the impact of the pandemic may be felt differently between small and large
landlords.
The PTC wanted to focus relocation assistance on cost -burdened households and requested
staff to identify a metric—that was not income—that could achieve this. In short, instead of
focusing on the number of units, the PTC wants the policy to reach all cost -burdened
households no matter the size of the rental property they live in. The PTC was concerned th at
an income-based metric would deter landlords from renting to lower -income and cost-
burdened households. At least one commissioner suggested using rents below a certain
threshold as a metric, under the theory that units with higher rents are less likely to contain
cost-burdened households.
Staff and community partner, Silicon Valley at Home, researched the feasibility of establishing a
metric for providing assistance to cost burdened renters that is not based on income. This is
difficult because cost-burden is a function of income and rent.12 Staff suggest providing tenants
with some basic level of assistance across property types but allow for additional assistance to
be made to those in greater levels of need. This approach is one way to provide more
assistance when appropriate. For example, at the time of the eviction, a household could verify
it is cost-burdened and receive additional support.
See Attachment C for potential metrics that could be considered to determine tenant
relocation assistance.
HRC Motion & Deliberation: The HRC voted unanimously to support expansion of tenant
relocation assistance, based on the income metrics and the cost burden to the tenants, noting
that this policy should be considered the second priority.
12 See Attachment C
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The discussion revolved around this policy being difficult to pursue while the City is
simultaneously in the Housing Element process, designed to encourage development, as the
costs to the developers may have a dampening effect on their desire to develop in Palo Alto.
3. Eviction Reduction Program PTC recommends extending framework for fair evictions to
tenants in buildings built within the last 15 years and tenants in units for less than a year
who are not currently protected by the statewide renter protection law (AB1482). The HRC
recommends extending protections to buildings built within the last 15 years, tenants who
have lived in a unit for less than a year, and single-family homes not owned by corporations.
The HRC also recommends considering this policy the third priority.
AB1482 outlines the lawful reasons for evictions in California. These reasons are referred to as
“just cause” protections and are broken up into two groups, “at -fault” and “no-fault” evictions.
The 11 “at-fault” reasons and four “no-fault” reasons can be found in Attachment D as well as
in the full text of the bill here.13 AB1482 currently applied to Palo Alto tenants. Because the
jurisdictions in Table 6 have just cause protections in place, AB1482 is less impactful and they
have no reason to pursue a “patch” to AB1482. AB1482 provides some protections for tenants
until 2030 when the bill sunsets. Not all tenants, however, are protected. Renters of the
following units are not covered:
a. Rental units in properties built within the last 15 years
b. Rental units occupied by renters that moved in less than a year ago
c. Single family homes that are not owned by a corporation
d. Renters who live in a duplex and the other unit is owner-occupied
During the State deliberations of AB1482, the above listed exemption had different rationales
provided by different stakeholders. The exemption of projects built in the last 15 years was
intended to prevent dampening of housing development. Exempting owners renting a unit on
their property (duplex) was intended to provide flexibility if the selected tenant was not a good
match. And, the exemption for single family homes not owned by corporations was intended to
provide more flexibility for small property owners. These exemptions were developed as a way
of establishing a statewide minimum that communities could then build upon and customize
with stronger protections that suited the needs of individual communities.
Staff recommends focusing on closing the gaps in coverage of AB1482 through a local
ordinance. The Council may direct that all, some, or none of the gaps be closed. By extending
coverage of AB1482 to include rental units in properties built within the last 15 years or in units
less than a year, individuals in newer units or with shorter term tenancies would have the same
protections that the rest of the rental market have. However, extending these protections
would allow landlords to only evict individuals in certain cases. Table 6 illustrates that many Bay
13 https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201920200AB1482
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Area jurisdictions and similar cities have local just cause and ordinances which supersede state
law and may cover portions of the previously mentioned gaps.
Table 6: Cities with Renter Protections in Excess of AB1482
City Population AB1482
Patch
Just
Cause
Alameda, CA 78,522 x
Berkeley, CA 120,926 x
Concord, CA 129,183 x x
Mountain View, CA 82,379 x
Oakland, CA 433,031 x
San Francisco, CA 802,235 x
San Jose, CA 1,002,000 x
Santa Monica, CA 91,577 x
Specifically, staff suggest considering having the provisions apply to properties built in the last
15 years and to renters who have lived in a unit less than one year. The passage of either or
both solutions requires drafting a new ordinance that su pplements state law.
The passage of a local ordinance that covers all or some of the above-named groups could
expand protections to more tenants but restricts more property owners’ actions. Surveyed local
property owners and managers felt that these protections could impact how much time is
spent managing the day-to-day operations at a property level, costing them more money. This
can include incurring further costs, which is difficult to imagine in this current economic time.
However, Palo Altans have indicated their desire for greater equity in their community and this
is one way in which that could be better achieved.
PTC Motion & Deliberation: PTC recommends extending framework for fair evictions to tenants
in buildings built within the last 15 years and tenants in units for less than a year who are not
currently protected by the statewide renter protection law (AB1482).
The PTC unanimously agreed that creating a patch to cover all the loopholes in AB1482 was
unnecessary, particularly regarding single-family homes not owned by a corporation or
duplexes where the other unit was owner-occupied.
The majority felt that protecting tenants in properties built within the last 15 years and tenants
in their units for less than a year should be pursued, thou gh the commission was split on that
decision. Concerns regarding the necessity of such an ordinance were voiced by those
dissenting due to existing local protections and the newness of state legislation.
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HRC Motion & Deliberation: The HRC voted unanimously to extend protections to buildings
built within the last 15 years, tenants who have lived in a unit for less than a year, and single -
family homes not owned by corporations. HRC supported staff’s recommendation that this be
considered the third priority. Other discussion revolved around the importance of this policy
and the stabilizing effects it could have on the community.
4. Anti-Price-Gouging Policy14 – PTC does not recommend extending rent increase limits to
housing units not protected by the statewide anti-gouging law (AB1482). The HRC voted
unanimously to extend rent increase to all of the categories not included in AB1482 and
that this policy should be considered the fourth priority.
California has a statewide cap on how much rents can increase from year to year. This cap was
passed as part of AB1482. The law states that rent cannot increase more than 5% plus inflation
annually, and that added together the increase cannot be more than 10% annually. For context,
an allowable increase could be between $182 and $365 on the average rent of $3,648. This
policy stabilizes the rent for households of all incomes. Policylink’s 2019 Report entitled Our
Homes, Our Future15 claimed that price control “…increases the housing stability of tenants
while decreasing the risk of displacement, eviction, and frequent moves.” Given the number of
Palo Alto residents that are rent burdened, the risk of displacement and eviction is high.
According to the Center for Community Innovation and Urban Displacement Project’s policy
brief16 with ECONorthwest, AB1482’s anti-price-gouging policy allows for above market-growth,
which is a much less constricted rental increase than rent control.
Table 7: Cities with Renter Protections in Excess of AB1482
City Population AB1482 Patch Rent Control
Alameda, CA 78,522 x
Berkeley, CA 120,926 x
Concord, CA 129,183 x x
Mountain View, CA 82,379 x
Oakland, CA 433,031 x
San Francisco, CA 802,235 x
San Jose, CA 1,002,000 x
Santa Monica, CA 91,577 x
14 At the PTC discussion in April 2021, this policy recommendation was referred to as a rent stabilization
mechanism, but Anti-Price-Gouging is a more accurate representation of the policy’s intent and the current name
reflects that.
15 https://www.policylink.org/sites/default/files/OurHomesOurFuture_Web_08-02-19.pdf
16 https://www.urbandisplacement.org/sites/default/files/images/svcf_rentcontrol_policybrief_2021.pdf
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Examining similar cities and neighboring jurisdictions, staff find that many have rent control
protections. Rent control (sometimes referred to as “rent stabilization”) typically has stricter
rent increase limits that AB1482. Given the statewide stabilization in effect until 2030, and th e
considerable effort required to establish local rent stabilization policies, staff recommend not
pursuing a separate Palo Alto rent stabilization policy.
The anti-gouging measures of AB1482 apply to most rental units in Palo Alto. The law, however,
does not apply to:
a. Rental units in properties built within the last 15 years
b. Rental units occupied by renters that moved in less than a year ago
c. Single family homes that are not owned by a corporation
d. Renters who live in a duplex and the other unit is owner-occupied
Staff does recommend focusing on closing the gaps in coverage of AB1482 through a local
ordinance. The Council may wish to recommend that all gaps be closed, or that certain gaps be
closed. The following outlines the pros and cons of extending AB14 82 rent increase caps to the
different unit types.
• Rental units in properties built within the last 15 years – Some argue that the
development pipeline of new housing units could be slowed if new housing units are
subject to the rent increase cap. The cap , however, does not prevent new housing rental
rates from being set at market rates and increasing each year. To the degree that a cap
could harm new housing development, the City should be cautious. More research with
the local development community would be conducted if the Council support expanding
rent cap increases to these units.
• Rental units occupied by renters that moved in less than a year ago – Some argue that
AB1482 not applying within the first year provides an opportunity for the property
owner and the tenant to see if they are a good fit. Under AB1482, a tenant can still be
evicted for breaching the lease; so theoretically, if the tenant is violating the terms of
the lease, the landlord can pursue eviction. Likewise, the rent can be set at ma rket rates
and increase annually, with limits. It’s difficult to see a strong downside to extending
rent increase protection to these tenants.
• Single family homes that are not owned by a corporation – This exception assumes
that many single-family homes being rented are “mom and pop” operations; an owner
who is not using real estate as their primary income. They are assumed to be small in
scale (the number of units owned is small) and less sophisticated than corporations or
other business enterprises. Perhaps it’s a person who owned a home, bought a new
home, and decided to rent their previous home. There can be merit to not burdening
these landlords with more rules and diminishing their flexibility. In Palo Alto, however,
27% of rental units are single family homes. More research would be needed to detail
ownership by individuals vs. corporations. If rented single family homes are not subject
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to a rent cap increase, a number of Palo Alto renters will continue to face rent increases
of any amount.
• Renters who live in a duplex and the other unit is owner-occupied – Similar to the
above topic, these units were carved out of AB1482 in order to provide owner
occupants with more flexibility in who lives next door. The close proximity of the
landlord and tenant may present a special case where such flexibility is warranted. It
could be argued that this also applies to Accessory Dwelling Units (ADU), that is
properties with a primary home and a detached or attached ADU.
PTC Motion & Deliberation: PTC does not recommend extending rent increase limits to housing
units not protected by the statewide anti-gouging law (AB1482).
The PTC did not support expanding the anti -rent-gouging policy to any additional households at
this time. They felt that the rent caps were still too new to understand the impacts on the city.
Some commissioners were willing to say that because they recommended extending the just
cause protections of AB1482 to the two groups staff recommended, it should follow that they
support this effort as well. The majority, however, did not support this.
HRC Motion & Deliberation: The HRC voted unanimously to support extending rent increase to
all of the categories not included in AB1482.
The HRC believed strongly in extending a rent increase cap to a ll of the excluded parties and
properties, also noting that this policy should be considered the fourth priority. Other
discussion revolved around the need to do more to protect more tenants, resulting in the
addition of single-family home and owner-occupied duplexes to staff’s recommendation.
5. Security Deposit Limit (3P: Protection)- PTC recommends limiting security deposits to 1.5x
the rent. The HRC made the same recommendation as PTC, noting that this policy should be
considered the fifth priority.
Limiting the amount a landlord can charge for a security deposit is an effective way to easily
lower the cost of entry for households. High security deposits can be a significant obstacle for
lower-income renter households. California Civil Code 1940.5 and 1950.517 state that a landlord
cannot charge more than two times the rent for an unfurnished unit and three times the rent
for a furnished unit as a security deposit. Two times the average Palo Alto rent ($3,648), on top
of the first month’s rent is $10,944 just to be able to rent an average unit in Palo Alto. This
amount is unattainable for many households.
17https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=CIV&division=3.&title=5.&part=4.&ch
apter=2.&article=
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A security deposit limit would significantly impact many low-income renter households. As has
been shown repeatedly, low-income renter households are disproportionately people of color
and this could help provide some protection and stability for those households, a s well as help
the City meet its racial equity goals. When discussed with a collection of property managers and
owners, it was mentioned that utilizing the security deposit as a tenant’s last month’s rent in
lieu of paying rent was a fairly common practice by tenants. Decreasing the security deposit by
a half month recognizes that practice, gives an owner a buffer and lessens the amount that a
tenant is expected to pay to gain entry to a unit.
Returning to the example, limiting the security deposit to 1.5 x the rent would reduce the
required deposit $7,296 to $5,5472 for the average unfinished unit. While no similar legislation
is being explored in other Bay Area jurisdictions that staff is aware of, many states have laws
that cap security deposits at one month’s rent.
Table 8: State Law Compared to Cities with Stricter Limits
City Population
Security
Deposit
Limit
Tiered
Returned
with
Interest
CALIFORNIA STATE LAW 2x x
Burlington, VT 42,545 1x x
Durham, NC 269,702 1/1.5/2x x
Washington, DC 692,683 1x
There are several different ways to pursue limiting a security deposit, as shown in Table 8
above. Nationally, security deposit law ranges from no limit to as low as one month’s rent.
While no local jurisdictions have decided to pursue a security deposit limit, many other states
and municipalities have.
PTC Motion & Deliberation: PTC recommends that Council consider limiting security deposits to
1.5x the rent.
The PTC believed that high rents meant large security deposits, which could act as a barrier for
lower income households. As a way to help lower income households navigate the Palo Alto
market, the PTC recommended that the Council consider limiting security deposits to 1.5x the
rent, though not everyone was in agreement that this particular action would realistically help.
HRC Motion & Deliberation: The HRC voted unanimously to support the PTC’s recommendation.
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The HRC noted that this policy should be considered the fifth priority. Other discussion revolved
around a desire to decrease the number further but disliking the idea of leaving landlords with
nothing if a tenant left early.
6. Fair Chance Ordinance - PTC recommends limiting landlords’ ability to inquire about an
applicant’s criminal history and direct staff to seek Council recommendation regarding when
in the lease-up process inquiries would be acceptable. HRC recommends supporting the
PTC’s recommendation, and that this be considered the sixth priority.
Fair Chance ordinances prohibit landlords from having criminal history be a part of the
marketing, application, lease up, or vacating process. Fair Chance ordinances are gaining in
popularity regionally, having passed in San Francisco, Oakland and Berkeley within the past few
years. The Just Cities’ Policy Comparison Chart18 (Attachment E) shows that Oakland and
Berkeley have recently passed Fair Chance Ordinances that b asically do not allow a landlord to
discriminate against a tenant based on their criminal history. These are considered best practice
ordinances in this area. To see some of the most frequently asked questions addressed
regarding Fair Chance, please see this page by the Fair Chance Housing Coalition19.
Table 9: Cities with Fair Chance Housing Policies
City Population Fair Chance
Ordinance
Can Check
Lifetime Sex
Offender List
Fines Per
Violation
Berkeley, CA 120,926 x X Up to $10,000
Oakland, CA 433,031 x X Up to $1,000
San Francisco, CA 802,235 x
Palo Alto is committed to pursuing racial equity and ensuring renter protection policies advance
racial equity. Considering that incarceration disproportiona tely impacts members of the Black,
Indigenous, People of Color (BIPOC) community, a fair chance ordinance could help address
racial equity goals and renter protection goals.
As is seen in Attachment E, there are several different places in the rental pro cess where
discrimination against formerly incarcerated individuals occurs. Passing a Fair Chance ordinance
does not mean that a landlord cannot make choices about who to offer housing to, but simply
requires reviewing each applicant and can be customized to best suit the community. For
example, Berkeley and Oakland exempt single family homes and allow for specific background
18https://static1.squarespace.com/static/5d3a3edf4508ff00014b406f/t/5fd 168448ba64b78df48a6f7/1607559237
612/JustCities_FCH_PolicyComparisonChart.pdf
19 https://fairchance4all.org/faq
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checks like the State’s Lifetime Sex Offender list. Likewise, some communities “ban the box” on
the initial application but allow checks after a tenant passes initial screening.
The topic of incarceration and/or a tenant’s criminal history is a sensitive one. As landlords and
property managers are risk averse, removing access to this information may be seen to increase
their risk. However, the assumption that past behavior can invariably predict future behavior
can perpetuate discriminatory behavior.
PTC Motion & Deliberation: PTC recommends limiting landlords’ ability to inquire about an
applicant’s criminal history. Staff seek Council recommendation regarding when in the lease-up
process inquiries would be acceptable.
The PTC believed very strongly in the importance of this policy. Commissioners who voted
against the policy, who were not in the majority, did so because they believe d that other
legislation applied or they were not convinced that recommending following a specific city’s
example was the best option.
HRC Motion & Deliberation: The HRC unanimously supported the PTC’s recommendation.
The HRC noted that this policy should be considered the sixth priority. Other discussion
revolved around whether this policy should be higher on the list of priorities, due to how
impactful it could be for some tenants, but eventually came to agree with staff’s
recommendation with regard to prioritization. The HRC was very interested in moving this
policy forward.
7. Right to Counsel (3P: Protection) - PTC recommends that the City (1) endorse the concept of
Right to Counsel, (2) advocate to the County—to the Courts and Supervisor—that an eviction
court be established, and (3) support legislative efforts to fund Right to Counsel (AB1487 ).
HRC recommends the City support the PTC’s recommendation and that this be considered
the seventh priority.
Right to counsel is when a jurisdiction provides legal assistance to tenants so that they have
help navigating the legal system for evictions.
Table 10: Cities with Right to Counsel
City Population Right to
Counsel
Statewide
New Haven, CT 130, 331 x x
San Francisco, CA 802,235 x
Seattle, WA 724,205 x x
Washington, DC 692,683 x
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Across the nation, there are efforts to provide tenants facing eviction with legal assistance or
representation. Efforts are underway in smaller cities like Toledo, Ohio, and larger cities like San
Francisco. Some states have even gone so far as to pass Right to Counsel at the state level, like
Washington and Maryland.
Right to counsel can help tenants maintain their housing. A 2015 report from the Permanent
Commission on Access to Justice20 found that 98% of tenants attempting to address any legal
issues regarding their housing had no legal representation whatsoever. According to a 2019
article published by the Center for American Progress21, “[w]ithout representation, the majority
of tenants lose their cases and ultimately face evictions.”
Circumstances have become increasingly more difficult for many tenants since 2019 and now
lawyers are deeply concerned about what will occur once eviction moratoria expire. The
National Housing Law Project22 said 85 out of 100 legal aid and civil rights attorneys surveyed
across 38 states believed that a dramatic surge in eviction cases would occur and they had no
idea how they would deal with them. Essen tially, Right to Counsel guarantees tenants legal
representation. This is important for tenants who cannot afford their own legal representation.
The establishment of a local Right to Counsel program would be cost prohibitive for the City.
The Center for American Progress wrote about San Francisco’s No Eviction Without
Representation Act that resulted in the appropriation of $5.8 million by Mayor Breed to start up
these efforts. In the same report, Newark, NJ, expected that annual costs for serving rente rs
within 200% of the poverty limit would be approximately one million dollars.
While the establishment of Right to Counsel programs can be expensive, there are some local
resources available. Stanford Law School, local law offices, Law Foundation of Sil icon Valley and
Community Legal Services of East Palo Alto (CLESPA) all have programs to help people with a
legal defense. However, many people do not know these resources exist or how to access
them. A significant part of implementation of this kind of program would depend on the
network of existing services providers, providing outreach and education about those services
and finding the places where more assistance needs to be provided.
A new approach to this service is being considered by the City of S an Jose and Santa Clara
County. They have been working in partnership with legal service providers to establish a
Housing Court that could provide renters with a trained legal advocate. A collaborative
approach could be a workable solution to provide needed legal services.
20 http://ww2.nycourts.gov/sites/default/files/document/files/2018-04/2015_Access_to_Justice-Report-V5.pdf
21 https://www.americanprogress.org/issues/poverty/reports/2019/10/02/475263/right-counsel-right-fighting-
chance/
22 https://www.nhlp.org/wp-content/uploads/Evictions-Survey-Results-2020.pdf
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Initially, AB1487 was a spot bill that would have created funding for establishing local right to
counsel programs and passed the Assembly and Senate. However, in early October 2021,
AB1487 was vetoed at the Governor’s desk. Therefore, Staff is amending their recommendation
so that the recommendations regarding a Right to Counsel policy will focus on supporting local
and county level, rather than state-level, opportunities.
PTC Motion & Deliberation: PTC recommends that the City (1) endorse the concept of Right to
Counsel, (2) advocate to the County—to the Courts and Supervisor—that an eviction court be
established, and (3) support legislative efforts to fund Right to Counsel (AB1487).
The PTC was unanimously interested in following staff’s recommendation on this, though they
did add that outreach should also be done at local law schools and law firms to build a network
of potential providers.
HRC Motion & Deliberation: The HRC unanimously supported the PTC’s recommendation.
The HRC noted that this policy should be considered the seventh priority. Other discussion
revolved around the need to network resources together and perform adequate outreach
about existing resources.
8. Tenant or Community Opportunity to Purchase Act (TOPA/COPA) - PTC recommends that
the City not move forward with this policy at this time. Additionally, PTC voted to request
Council to direct staff to pursue other means for displacement at time of property sale. HRC
recommends that the City not move forward with this policy at this time.
Tenant Opportunity to Purchase Act (TOPA) and Community Opportunity to Purchase Act
(COPA) are both programs that provide the tenants within multifamily rental housing properties
advance notice that the landlord is trying to sell the building. Advance notice is given to those
tenants so that they can secure resources to purchase the building from the property owner
instead of having the property owner put the building on the open market.
TOPA/COPA ordinances are being explored by several Bay Area jurisdictions as a means of
stabilizing the community. However, because large amounts of capital are needed to purchase
and Palo Alto property prices are high, staff does not recommend that the City pursue a TOPA
or COPA ordinance at this time. An opportunity-to-purchase ordinance does not address the
most urgent needs of the community and would detract from development of other policies.
PTC Motion & Deliberation: PTC recommends that the City not move forward with this policy at
this time. Additionally, PTC voted to request Council to direct staff to pursue other means for
displacement at time of property sale.
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The PTC was very interested in this idea, though they did understand that resources are limited.
While the PTC agreed with staff that pursuing TOPA currently was not the best use of time, they
also asked Council consider directing staff to pursue other means of preventing displacement at
the point of sale, which may or may not include giving a period of time of notice that a sal e is
going to occur.
HRC Motion & Deliberation: The HRC recommended to not move forward with this policy.
Other discussion revolved around the policy being a nice idea, but harder to put into practice
due to the high purchase prices in Palo Alto.
9. Proactive Rental Inspection Program - PTC recommends that the City not move forward with
this policy at this time. HRC supports PTC’s recommendation to not move forward with this
policy at this time.
Proactive rental inspection programs are another powerful renter protection tool being
explored by neighboring jurisdictions. A proactive rental inspection program would mean that
building inspectors routinely visiting the entire rental housing inventory to make sure that the
units are safe and legal. Traditionally, proactive rental inspection programs have the most
impact in jurisdictions where rental housing units may be substandard.
Given the City’s limited available resources in the code enforcement program, staff does not
recommend pursuing this policy at this time. Instead, staff recommends ensuring that tenants
are aware of how they can report code violations to the City if their landlords are not
responsive.
PTC Motion & Deliberation: PTC recommends that the City not move forward with this policy at
this time.
The PTC agreed with staff’s recommendation about this policy and unanimously recommended
that Council not consider it.
HRC Motion & Deliberation: The HRC voted to support staff and the PTC’s recommendation not
to consider this policy.
Other discussion revolved around whether a policy such as this would actually impact people
who provide substandard housing.
Summary of Key Issues:
Staff is seeking Council direction on nine renter protection policies with regards to:
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A. Which policies are supported;
B. What specific directives/parameters should staff focus on in the policy development; and
C. Establish priority of individual policies for the work program.
Renter protection policies:
1. Rental Survey Program 6. Fair Chance Ordinance
2. Expand Tenant Relocation Assistance 7. Right to Counsel
3. Eviction Reduction Program 8. Tenant/Community Opportunity to Purchase
Act (TOPA/COPA) 4. Anti Rent-Gouging Policy
5. Security Deposit Limit 9. Proactive Rental Inspection
Policy Implications:
The proposed policy development is a result of the 2017 and 2018 Council Colleagues memos
directing staff to research and propose polices to support renters. Renter protections is
generally consisent with overaching goals in the Comprehensive Plan/Housing Element to
provide adequate housing for all.
Resource Impacts:
Resource impacts associated with development of policies and associated implementation
requirements will require additional analysis. Staff has provided in the discussion of each policy
above the general resource implications and challenges for development.
Timeline:
Upon direction from City Council, staff will begin development of the policies. Staff will
subsequently work with the PTC and other appropriate bodies to draft ordinances reflecting
Council direction. Staff anticipates returning to the PTC in Spring 2022 with draft ordinances for
review.
In addition, the Planning and Development Services Department continues to find ways to
gather qualitative information from local Palo Alto renters to bette r understand the challenges
they face. It is worth noting that the percentage of renters in Palo Alto (i.e. 46%) surprises
people because renter voices are not routinely heard at community engagement events. A
significant undertaking for this program is to strengthen the connection between the City and
its renters, allowing the renters to understand that their needs and desires are considered.
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Stakeholder Engagement:
Staff conducted outreach with the Palo Alto renter population in a variety of differen t settings.
Staff acted as a liaison in conversations with the Palo Alto Renter Association (PARA), created
several webinars to engage the public and educate them about laws that applied specifically to
the renter population. Staff also created three webin ars in partnership with local providers in
order to decrease the barriers to access, showing renters who to reach out to in times of need.
Ultimately, all of these webinars and information are cataloged on the City’s online Renter
Resource Portal23.
Staff conducted interviews with property owners, both market rate and below market rate,
property managers, and tenants to gather feedback on the proposed policies. Multiple forms of
outreach were done over the phone and via email, which can be seen in Attachme nt F While
centering on the needs of the most vulnerable is essential, staff wants to engage with all
stakeholders in the policy creation process. Members of the public will also be able to comment
on these policies during the related public hearings.
As staff moves to the next phase of policy research and development, a concentrated outreach
effort will be conducted to reach a more diverse group in the community to have increased
representation and engagement in the policy development.
Environmental Review:
This discussion is not a project under the California Environmental Quality Act.
23 https://www.cityofpaloalto.org/Departments/Planning-Development-Services/Long-Range-Planning/Renter-
Resources
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Attachments:
Attachment14.a: Attachment A: Existing Renter Protections (DOCX)
Attachment14.b: Attachment B: Overview of Comparable California Cities with Renter
Protections (DOCX)
Attachment14.c: Attachment C: Potential Metrics for Tenant Relocation Assistance
(DOCX)
Attachment14.d: Attachment D: Just Cause Reasons (DOCX)
Attachment14.e: Attachment E: Just Cities Policy Comparison (PDF)
Attachment14.f: Attachment F: Challenge Grant Outreach Efforts (DOCX)
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ATTACHMENT A
Existing Renter Protections
Some local and state renter protections currently exist and serve as the foundation for proposed
enhancements. The following are permanent protections currently in place in Palo Alto.
• One-Year Lease Requirement - The one-year lease requirement has been in place since
1981 and requires a landlord to offer a tenant a lease with a minimum term of one year
in writing (Palo Alto Municipal Code (PAMC) Chapter 9.68).
• Mediation Program - The Palo Alto Mediation Program has been in place since 2002 and
requires landlords and tenants to participate in the conciliation and mediation of rental
housing disputes (PAMC Chapter 9.72).
• Tenant Relocation Assistance - Tenant Relocation Assistance is a more recent protection,
passed in 2018, for tenants in properties with 50+ units that are part of a no-fault eviction
(PAMC Chapter 9.68). The required assistance includes a flat fee for tenants being evicted,
based on the unit size.
There are several recent State bills that apply to renters. The following renter protections apply:
• AB8389 (State Housing Law) – AB838 requires jurisdictions to investigate any claims that
are made about substandard housing. This legislation will not expire.
• AB97810 (Mobile Home Park Rent Caps) – AB978 adapts the previously passed AB1482’s
rent cap and applies it to mobile home parks in two incorporated cities, lowering the rent
cap to 3%. This legislation will expire on January 1, 2030.
• AB148211 (Tenant Protection Act of 2019) - AB1482 requires a landlord to have a “just
cause” to terminate a tenancy and caps annual rent increases at 5% plus the local rate of
inflation as an anti-rent-gouging mechanism. This legislation will expire on January 1,
2030.
• AB148712 (Legal Services Trust Fund Commission) – AB1487 establishes an income-
limited legal fund that will help distribute grants to legal organizations so that they can
prevent homelessness by providing a variety of housing related services. This legislation
passed through the Assembly and Senate, but must still be signed by the Governor before
October 10, 2021, to become law.
• SB33013 (The Housing Crisis Act of 2019) - SB330 predominantly concerns streamlining
the housing development process. In addition, there are tenant relocation benefits and
right of first refusal protections in the law. This legislation will expire on January 1, 2025.
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ATTACHMENT B
Overview of Comparable California Cities* with Renter Protections
City Name Population
Rental
Survey
Tenant
Relo-
cation
Just
Cause
Eviction
Rent
Control
1482
Patch
Fair
Chance
Security
Deposit
Limit
Right to
Counsel
TOPA
/
COPA
Proactive
Rental
Inspection
Palo Alto 64,403 x
City of Alameda 78,522 x x x
Berkeley 120,926 x x x x x *
Concord 129,183 x x x x
East Palo Alto 28,155 x x x x *
Mountain View 82,379 x x x x
Oakland 433,031 x x x x x *
Redwood City 76,815 x x
San Francisco 802,235 x x x x x x x
San Jose 1,002,000 x x x x * *
Santa Cruz 64,608 x x x
Santa Monica 91,577 x x x x
This attachment provides a statewide overview of what similar local cities have adopted. Of note is that while Menlo Park is a similar neighb oring city, no renter
protections exist and therefore the city is not included. Jurisdictions that received a Challenge Grant fell ow and support the 3Ps approach are highlighted in orange.
X represents a current ordinance
* represents currently in pursuit or consideration
Though not in the Bay Area, Santa Monica, California, is a comparable city with substantial renter protection s.
Challenge Grant Jurisdiction
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ATTACHMENT C
Potential Metrics for Determining Tenant Relocation Assistance
• Use of Other Assistance Programs
o Individuals participating in other income-subsidizing programs such as Medicaid, SNAP,
or other programs could provide proof of participation in said programs, which could
illustrate a need.
o Requiring proof of participation in income-subsidizing programs does not necessarily
mean an individual is rent-burdened, though they would most likely be low income
households.
• Pinpointing a Rent that Rent-burdened Tenants Typically Pay
o Pinpointing this rent without a rental survey to verify information would be difficult
o Creating a rent based on a maximum occupancy for a unit size and using one third of
that household size’s income (an affordable rent according to HUD) could create an
approximate number, but it would most likely not speak to every situation.
Unit Size HUD
Occupancy
Limit
Santa Clara County Area
Median Income (AMI)
for Occupancy Limit
Affordable
Monthly Rent
(AMI/36)
Studio 2 $70,800.00 $1967.00
1-Bedroom 3 $106,200.00 $2950.00
2-Bedroom 4 $141,600.00 $3934.00
3-Bedroom 5 $177,000.00 $4917.00
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ATTACHMENT D
Reasons for “Just Cause” Evictions
The following is an excerpt from TenantProtections.org that outlines the Tenant Protection Act
(AB1482). Under the Tenant Protection Act, eligible renters are protected from unjust evictions.
This means a landlord must have a valid reason for eviction as outlined below:
At-Fault Evictions:
1. Failure to pay rent.
2. Breach of a material term of a lease that continues after a written notice of the right to
cure. The written notice must provide at least three days to cure. If the tenant does not
cure, then a non-curable notice of termination may be served.
3. Maintaining, committing, or permitting a nuisance.
4. Destruction of property or creating a nuisance.
5. Failure to sign a lease with similar terms after the expiration of a lease.
6. Criminal activity on the property, or criminal activity or criminal threat directed at an owner
or manager of the property.
7. Assigning and subletting in violation of the lease.
8. Refusal to provide the owner access to the unit.
9. Using the premises for an illegal purpose.
10. Failure of a licensee, agent or employee of the landlord to vacate after termination of the
relationship.
11. Failure of a tenant to deliver possession after the tenant gives a notice to move out or after
the landlord and tenant agree in writing that the tenant will vacate.
No- Fault Evictions:
1. Owner or relative move in only where the original lease or a new lease allows for an owner
or relative to move in. The eviction must be done by an owner or the owner’s spouse,
domestic partner, children, grandchildren, parents, or grandparents. The original lease or
new lease must reserve the right to move in an owner or the owner’s spouse, domestic
partner, children, grandchildren, parents, or grandparents.
2. Withdrawal of the unit from the rental market
3. Where a city or county agency requires the unit to be vacated due to uninhabitable
conditions.
4. Intent to demolish or substantially remodel a unit. “Substantially remodel” means the
replacement or substantial modification of any structural, electrical, plumbing or
mechanical system that requires a permit, or the abatement of hazardous material,
including lead, mold or asbestos that cannot be reasonably accomplished in a safe manner
with the tenant in the unit and that requires the tenant to vacate for more than thirty days.
Cosmetic improvements alone, including painting, decorating, and minor repairs, do not
qualify, nor does any work that can be done safely with the tenant in the unit.
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Comparison of National North Star
Fair Chance Housing Laws
______________________________________________________________________________________________________________________
As part of a national reckoning with the profound injustice and senselessness of US mass incarceration policies, criminal justice reforms have occurred at the federal, state, and local levels.
However, when people who have “done their time”, including those for wrongful convictions, return home they are met with extreme and discriminatory barriers that prevent them from
accessing basic support needed to successfully reintegrate back into society.
A growing number of jurisdictions across the nation have been addressing these injustices including through the passage of Fair Chance Housing laws that seek to remove barriers to housing
for people with a criminal record. However, there are only a few policies that we consider north star policies. Only the cities of Seattle, Berkeley, and Oakland have passed policies that
completely do away with relying on criminal background checks, at all stages of the rental process, on all forms of housing. Why use a tool of the criminal background check that has no proven
correlation between one’s criminal history and success as a future tenant, especially when it has been proven to be extremely unreliable and discriminatory? The commonsense and racially
just response would be what these three cities have enacted. In addition, we consider the Portland policy to be a north star policy because when faced with State preemption issues that
prevented them from enacting a similar policy, instead of giving up, Portland government and formerly incarcerated leaders worked together to craft a problem-solving policy. Here’s a
comparison of the main policy terms.
ATTACHMENT E 14.e
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Comparison of National North Star Fair Chance Housing Laws
Policy Term Seattle Portland Berkeley Oakland
Links
Link to Ordinance
Link to FAQ
Link to Ordinance
Link to FAQ
Link to Ordinance
Link to Ordinance
Link to FAQ for Formerly Incarcerated People
Link to FAQ for Housing Providers
What the
Ordinance Does
Prohibits housing providers from
asking about and using criminal history
and checks in rental housing
advertising, applications, or
decision-making.
Criminal background checks are still allowed,
but the Ordinance prohibits discrimination on
the basis of criminal history
Prohibits housing providers from asking
about and using criminal history and checks
in rental housing advertising, applications,
or decision-making.
Prohibits housing providers from asking
about and using criminal history and checks
in rental housing advertising, applications, or
decision-making.
Public Policy
Rationale
Focus on racial justice and addressing
racial inequities in the criminal justice
system, as well as the direct link
between stable housing and successful
reintegration.
Focus on racial justice, and eliminating
screening barriers that prevent people’s right
to housing.
Focused on homeless prevention. There’s a
California State pre-emption on local
anti-discrimination policies.
Focused on homeless prevention. There’s a
California State pre-emption on local
anti-discrimination policies.
Housing Type
Explicitly
Covered
All Housing Units- Including Private,
Section 8 or other Federal Housing
Authority, and affordable housing units
(including those operated by
nonprofits)
All housing units- Including Private and Section
8 housing units.
All housing units- Including Private, Section
8 or other Federal Housing Authority, and
affordable housing units (including those
operated by nonprofits)
All housing units- Including Private, Section 8
or other Federal Housing Authority, and
affordable housing units (including those
operated by nonprofits)
Housing Type
Explicitly
Exempted
●Single family home where owner
occupies part of the home
●Accessory Dwelling Units where
the owner resides on the same lot
●Units shared with a Landlord,
roommate, or a sub-lessor using the
unit as a primary residence
●Accessory Dwelling Units where the
owner resides on the same lot
●Duplexes where the owner occupies
the second unit as a principal
residence
●Non-profit housing
●Units not rented to, or advertised for
rental to the general public
●Single-family homes, duplexes,
triplexes, and Accessory Dwelling Units
where the owner occupies one of the
units or bedrooms as a principal
residence
●Tenants who seek to add a co-tenant or
a roommate
●Single-family homes, duplexes, triplexes,
and Accessory Dwelling Units where the
owner occupies one of the units or
bedrooms as a principal residence
●Tenants who seek to add a co-tenant or a
roommate
Advertisement,
Housing
Application &
Review process
Removes any requirement to disclose
any Conviction History unless it’s for a
“legitimate business reason”
Option 1: Low-barrier (lookback period)
●Denial only for misdemeanor offences
that occurred within the past 3 years
Prohibits advertisement, applications, and
review process that would require
disclosure of criminal history
Prohibits advertisement, applications, and
review process that would require disclosure
of criminal history
ATTACHMENT E 14.e
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Comparison of National North Star Fair Chance Housing Laws
and felony offenses that occurred
within the past 7 years
Option 2: Individualized assessment model
●Landlords can set the criteria they
choose if they disagree with the
low-barrier criteria, but must provide
information to the applicant about
what they were denied for, the specific
business interest reason the landlord
has determined as basis for mandate
automatic exclusion, and allow
applicants opportunity to provide
mitigating evidence
Landlords are not able to deny applicants on
the basis of arrests that did not result in
conviction; participation/completion of a
deferral of judgement program; convictions
that have been judicially dismissed, expunged,
voided or invalidated; conviction for a crime
that is no longer illegal in the state of Oregon;
or convictions issues through the juvenile
justice system.
When would the
Background
Check be
Allowed/What
kind of
Background
Check is Allowed
Landlord can check to see if applicant’s
on the Sex Offenders Registry per
county, statewide, or national sex
offender registry
HUD funded housing subject to HUD
regulations that mandate automatic
exclusion if applicant is subject to
lifetime sex offender registration
and/or convicted of meth
manufacture/production on federally
assisted housing
Under the low-barrier option, background
checks may be conducted for Misdemeanor
offenses that occurred within the past 3 years
and felony offenses that occurred within the
past 7 years
Landlords can set the criteria they choose if
they disagree with the low-barrier criteria, but
must provide information to the applicant
about what they were denied for, the specific
business interest reason the landlord has
determined as basis for mandated automatic
exclusion, and allow applicants opportunity to
provide mitigating evidence
Housing providers may check the State’s
Lifetime Sex Offender List, but must first
make a conditional housing offer, receive
the written consent of an applicant to
check, and allow the applicant the chance to
provide rebutting or mitigating information
If required by federal or state law, HUD
funded units may conduct limited
background checks. HUD funded housing
subject to federal regulations that mandate
automatic exclusion if applicant is subject to
lifetime sex offender registration and/or
convicted of meth manufacture/production
Housing providers may check the State’s
Lifetime Sex Offender List, but must first
make a conditional housing offer, receive the
written consent of an applicant to check, and
allow the applicant the chance to provide
rebutting or mitigating information
If required by federal or state law, HUD
funded units may conduct limited
background checks. HUD funded housing
subject to federal regulations that mandate
automatic exclusion if applicant is subject to
lifetime sex offender registration and/or
convicted of meth manufacture/production
ATTACHMENT E 14.e
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Comparison of National North Star Fair Chance Housing Laws
HUD funded housing subject to HUD
regulations that mandate automatic exclusion
if applicant is subject to lifetime sex offender
registration and/or convicted of meth
manufacture/production on federally assisted
housing
on HUD funded housing. However, these
housing providers must seek written
consent from the applicant, provide the
applicant with a copy of the background
check, and provide the applicant a chance
to submit rebutting or mitigating
information.
on HUD funded housing. However, these
housing providers must seek written consent
from the applicant, provide the applicant
with a copy of the background check, and
provide the applicant a chance to submit
rebutting or mitigating information.
Does the City
have a First in
Time rental
requirement
policy?
Yes Yes No No
Allowable
Disqualification
of Applicant
If on Sex Offenders registry for adult
conviction and there’s a “legitimate
business interest” where there must be
“reliable evidence” of a nexus between
resident or property safety in light of:
●Nature & severity of conviction
●Number & types of conviction
●Time lapsed from conviction date
●Age at time of conviction
●Evidence of good tenant history
before and/or after conviction
●Any supplemental info re
rehabilitation, good conduct, and
additional info from applicant
●Misdemeanor and felony offenses that
occurred within the lookback periods.
Applicants denied for criminal history
have an automatic right to appeal and
provide supplemental evidence.
●Applicant is on the State’s Lifetime Sex
Offender Registry
●For HUD funded units, applicant has
been convicted for manufacturing
methamphetamine on the premises of
federally assisted housing
●Applicant is on the State’s Lifetime Sex
Offender Registry
●For HUD funded units, applicant has
been convicted for manufacturing
methamphetamine on the premises of
federally assisted housing
Administrative
Complaint
Process
File complaint with Director of Seattle
Office for Civil Rights. Applicant can
appeal Director’s decision to the
Seattle Human Rights Commission
Civil Penalties are no more than:
●$11,000 if the respondent has
not been determined to have
committed any prior violation
●$27,500 if the respondent has
been determined to have
N/A
File a complaint with the City of Berkeley.
Close family members may file a complaint
on behalf of their formerly incarcerated
family member(s), even if they do not
reside in the unit that their family member
lives in or is seeking to move into. Close
family members include a spouse, domestic
partners, parents, children, siblings,
grandparents, grandchildren.
File a complaint with the City of Oakland.
Housing providers can be fined for up to
$1,000 per violation.
ATTACHMENT E 14.e
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Comparison of National North Star Fair Chance Housing Laws
committed one other violation
during the five-year period
ending on the date of the filing
of this charge
●$55,000 if the respondent has
been determined to have
committed two or more
violations during the 7 year
period ending on the date of
the filing of this charge
Housing providers can be fined at least
$1,000 and up to $10,000 for each violation
Additional civil penalties of up to $5,000 per
violation committed against a person who is
disabled within the meaning of California
Government Code section 12926 et seq., or
is aged sixty-five (65) or over.
Right of
Individuals to
Sue to Enforce
No Yes Yes Yes
Landlord
Retaliation
Protection
Explicitly covered Explicitly covered Explicitly covered
Limits to
Financial
Screening
Criteria
No
Yes- Limits the income to rent ratio to 2.5
times the rent for units with a monthly rent
amount below 80% of Median Family Income
(MFI), and to 2 times the rent amount for units
with a monthly rent above 80% MFI
Applicants with multiple adults in the
household can choose who is legally
responsible for the rent and only those they
choose can be screened for income.
Under the low-barrier screening criteria,
landlords agree not to reject applicants for
insufficient credit history, or having a credit
score of 500 or higher.
No No
ATTACHMENT E 14.e
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ATTACHMENT F
Challenge Grant Outreach Efforts
There are 11,764 rental units in Palo Alto, according to ACS data. When doing outreach in the
community, many different approached were taken by staff:
Contact Medium
• City Newsletter
• City Website
• Email
• Partner Networks
• Phone Calls
• Service Providers
• Social Media
• Word-of-Mouth
Direct Contact
o 9,992 landlords of multifamily housing
identified by partnering with Palo Alto
Utilities
▪ 92 individual emails sent
o 18 interviews conducted
▪ Service Providers
• 2 Non-Profit Developers
• 2 Case Managers
▪ Property Managers
• Properties with 1-5 Units:
2
• Properties with 6-49
Units: 4
• Properties with 50+
Units: 2
▪ Property Owners
• Properties with 1-5 Units:
1
• Properties with 6-49
Units:1
• Properties with 50+
Units: 4
Indirect Contact
o Webinars
▪ 3 on Eviction Moratoriums
▪ 1 on Affordable Housing
o Renter Resource Portal
o Partner Communication
▪ LifeMoves
▪ Alta Housing
▪ Project Sentinel
▪ Palo Alto Renters’ Association
Comparable Cities Interviewed
• Berkeley
• Concord
• East Palo Alto
• Menlo Park
• Mountain View
• Redwood City
• San Jose
• Santa Cruz
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City of Palo Alto (ID # 13442)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: Investment Activity Report for the First Quarter, Fiscal Year 2022
From: City Manager
Lead Department: Administrative Services
Background
The City’s Investment Policy requires that staff report to Council quarterly on the City’s
portfolio composition and performance compared to the Council -adopted policy; discuss
overall compliance with the City’s Investment Policy; and provide recommendations, if any, for
policy changes. In addition, staff provides a detailed list of all securities and report s on the
City’s ability to meet expenditure requirements over the next six months. This report is to
inform Council of the City’s investment portfolio performance as of the first quarter ending
September 30, 2021 and to disclose staff’s cash flow projections for the next six months.
Discussion
The City’s investment portfolio is summarized in Graph 1 and detailed in the Investments by
Fund Report (Attachment B). The Investments by Fund Report groups the portfolio’s securities
by investment type and includes details of the investment issuer, date of maturity, current
market value, the book and face (par) value, and the weighted average maturity of each type of
investment and of the entire portfolio.
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The par value of the City’s portfolio is $542.3 million; in comparison, last quarter it was $579.1
million. The $36.8 million portfolio decline since the last quarter results from timing of cas h
flows from the prepayment of the City’s Fiscal Year 2022 Unfunded Accrued Liability (UAL)
pension cost for active employees to the Public Employers’ Retirement System (PERS) totaling
$38.3 million and lower revenue receipts compared to historical levels. By prepaying PERS
instead of making payments with each payroll period, the City expects savings of $1.32 million
in PERS payments; however, this savings will be partially offset by the loss of approximately
$256 thousand in interest income in the City’s portfolio. The net citywide savings of prepaying
the UAL cost is $1.1 million. The saving is a consequence of PERS’ ability to earn interest earlier
and at a higher rate than the City’s portfolio could realize. Without this prepayment, after
factoring in $8.8 million in UAL payments that would have been made in the first quarter, the
portfolio would have decreased by $7.4 million. This is due to key revenues (e.g. sale, transient
occupancy, utility user taxes, etc.) still being below pre -Covid-19 levels though they have begun
a steady recovery that started in the prior quarter.
The portfolio consists of $29.3 million in liquid accounts and $513.0 million in various
investment types as detailed in the following Table 1. The investment policy requires that at
least $50 million be maintained in securities maturing in less than two years. The portfolio
includes $123.4 million in investments maturing in less than two years, comprising 22.8 percent
of the City’s investment portfolio. In addition, the Investment Po licy allows up to 30 percent of
the portfolio to be invested in securities with maturities beyond five years; actual at the end of
the second quarter is 29.1 percent of the portfolio.
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The current market value of the portfolio is 101.1 percent of the bo ok value. The market value
of securities fluctuates, depending on how interest rates perform. When interest rates
decrease, the market value of the securities in the City’s portfolio will likely increase; likewise,
when interest rates increase, the market value of the securities will likely decrease.
Understanding and showing market values is not only a reporting requirement, but essential to
knowing the principal risks in actively buying and selling securities. It is important to note,
however, that the City’s practice is to buy and hold investments until they mature so changes in
market price do not affect the City’s investment principal. The market valuation is provided by
Union Bank of California, which is the City’s safekeeping agent. The average l ife to maturity of
the investment portfolio is 4.21 years compared to 3.94 years last quarter.
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Investments Made During the First Quarter
During the first quarter, $29.9 million of securities with an average yield of 2.1 percent
matured. During the same period, per the following Table 2, securities totaling $35.6 million
with an average yield of 1.0 percent were purchased. The expectation is, as interest rates slowly
rise, the City’s portfolio’s average yield will plateau and/or rise as it did in the fi rst quarter. In
the two years prior to the first quarter, the portfolio’s interest rate has been steadily declining
due to the declining interest rate environment. The City’s short-term money market and
pool account decreased by $42.6 million compared to t he fourth quarter of Fiscal Year 2021.
Staff continually monitors the City’s short-term cash flow needs and adjusts liquid funds to
meet them. Most of this decline is due to the anticipated prepayment of the City’s Fiscal Year
2022 Unfunded Accrued Liability (UAL) pension cost of $38.3 million for active employees to the
Public Employers’ Retirement System (PERS) in July 2021.
Availability of Funds for the Next Six Months
Normally, the flow of revenues from the City’s utility billings and General Fund sources is
enough to provide funds for ongoing expenditures in those respective funds. Projections
indicate receipts will be $271.0 million and expenditures will be $248.0 million over the next six
months, indicating an overall growth in the portfolio of $23.0 million. The steady revenue
recovery that began the prior quarter and continues in the report’s (firs) quarter will contribute
to this growth.
As of September 30, 2021, the City had $29.3 million deposited in the Local Agency Investment
Fund (LAIF) and a money market account that could be withdrawn on a daily basis. In addition,
investments totaling $27.2 million will mature between October 1, 2021 and March 31, 2022.
Based on the above and staff’s revenue and expenditure forecast for the next six mo nths, staff
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is confident that the City will have sufficient funds or liquidity to meet expenditure
requirements for the next six months.
Compliance with City Investment Policy
During the first quarter, staff complied with all aspects of the investment pol icy. Attachment C
lists the major restrictions in the City’s investment policy compared with the portfolio’s actual
performance.
Investment Yields
Interest income on an accrual basis for the first quarter was $2.2 million. As of September 30,
2021, the yield to maturity of the City’s portfolio was 1.61 percent; in the prior quarter it was
1.58 percent. In the first quarter, LAIF’s average yield was 0.22 percent while the average yield
on the two-year and five-year Treasury bonds was approximately 0.23 percent and 0.80
percent, respectively. The interest rates on new investments have slowly began to rise, as a
result, the portfolio’s yields have plateaued and is expected to remain at this level or slowly
rise. Historically, the City’s portfolio yield has outperformed the two-year and five-year
Treasury bond rates and did so again starting over two years ago; this is an expected
occurrence during economic downturns. As the City’s laddered portfolio investments mature in
the next year or two, funds are expected to be reinvested, in both lower and higher yielding
securities compared to the yield on the matured investments. Graph 2 shows the City’s yields
and interest earnings for the past 20+ years.
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5.79%
4.19%City of Palo Alto
4.41%
2.91%
1.93%1.61%
2 Yr. Treasury
0.23%
5-Yr. Treasury
0.80%
LAIF
0.22%
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
$5.0
0%
1%
2%
3%
4%
5%
6%
Int. Earnings (Millions)Yields
Fiscal Year Quarters
Graph 2: Yields and Interest Earnings
City’s portfolio duration is 4.21 years.
Yield Trends
The Federal Open Market Committee (FOMC), for the 14th consecutive meeting or since March
2020, held the federal funds rate near zero (0 percent to 0.25 percent) at its September 2021
meeting and stated they will continue “promoting its maximum employment and price stability
goals”. Toward this end, their statement had three material changes from their prior meeting.
First, the outlook that the areas of the economy hardest hit by COVID-19 was improved with
the characterization that those areas "remain weak but have shown improvement" was
upgraded to "have shown improvement but have not yet fully recovered." Second, their
statement noted that the economy is now less dependent on the course of the COVID-19
pandemic. Third, and most relevant, they updated the economy's progress on achieving the
threshold of making "substantial further progress" before slowing the pace of asset purchases.
The FOMC’s asset purchase program is intended to provide enough liquidity in the market as to
keep the federal funds rate low. The wind down by mid-2022 of this program is expected at
which point the path will be clear for a rate hike.
Funds Held by the City or Managed Under Contract
Attachment A is a consolidated report of all City investment funds, including those not held
directly in the investment portfolio. These include cash in the City’s regular bank account with
US Bank and Wells Fargo. A description of the City’s banking relationships can be found in City
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Council Staff Report ID # 7858 and ID # 11402. The bond proceeds, reserves, and debt se rvice
payments being held by the City’s fiscal agents are subject to the requirements of the
underlying debt indenture. The trustees for the bond funds are U.S. Bank and California Asset
Management Program (CAMP). Bond funds with U.S. Bank are invested in federal agency and
money market mutual funds that consist exclusively of U.S. Treasury securities. Bond funds in
CAMP are invested in banker’s acceptance notes, certificates of deposit, commercial paper,
federal agency securities, and repurchase agreement s. The most recent data on funds held by
the fiscal agent is as of September 30, 2021.
In January 2017, the City established a Section 115 Irrevocable Trust (Public Agencies Post -
Employment Benefits Trust) administered by Public Agency Retirement Services (PARS). This
fund is not governed by the City’s Investment Policy; however, it is discussed in this report for
administrative ease. It is the City’s intent to prefund pension costs and began to address the
Net Pension Liabilities (NPL) as calculated by Governmental Accounting Standards Board
Pronouncement No. 68 (GASB 68). The Section 115 Trust offered by PARS has five portfolios
from which to choose in making investments of City funds. The City has selected the
“Moderately Conservative” portfolio which is the second most conservative. Additional
information on this trust can be found in City Council Staff Report ID # 7553. Through
September 30, 2021, principal investment contributions of $32.3 million have grown to $37
million and the net return for one and three year has been 8.81 percent and 7.20 percent.
Fiscal Impact
This is an information report.
Environmental Review
This information report is not a project under th e California Environmental Quality Act;
therefore, an environmental review is not required.
Attachments:
• Attachment15.a: Attachment A Consolidated Report of Cash Management
• Attachment15.b: Attachment B Investment Portfolio
• Attachment15.c: Attachment C Investment Policy Compliance
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Book Value Market Value
City Investment Portfolio (see Attachment B)549,257,339$ 555,642,238$
Other Funds Held by the City
Cash with Wells Fargo Bank 476,554 476,554
(includes general and imprest accounts)
Cash with US Bank 1,446,277 1,446,277
(includes general and imprest accounts)
Petty/Working Cash 12,478 12,478
Total - Other Funds Held By City 1,935,309 1,935,309
Funds Under Management of Third Party Trustees *
Debt Service Proceeds
US Bank Trust Services **
1999 Utility Revenue Bonds
Debt Service Fund 2 2
2009 Water Revenue Bonds (Build America Bonds)
Debt Service and Reserve Funds 2,551,040 2,551,040
2010 General Obligation (Library) Bond
Debt Service and Escrow Funds 2,961,467 2,961,467
2011 Utility Revenue Refunding Bonds
Debt Service and Reserve Funds 789,019 789,019
2012 University Ave. Parking Refunding Bonds
Reserve and Escrow Funds 1,704,897 1,704,897
2018 Capital Improvement (Golf Course & 2002B COP Refinance)
(Taxable- Green Bond) Certificates of Participation
Debt Service and Cost of Issuance Funds 17,995 17,995
2019 California Avenue Parking Garage Certificates of Participation
(Tax-Exempt and Taxable Bonds)
Construction and Cost of Issuance Funds 16,090 16,090
2021 Public Safety Building Certificates of Participation
Construction Debt Svc, Capitalized Interest, and Cost of Issuan 91,174,262 91,174,262
California Asset Management Program (CAMP) ***
2012 University Ave. Parking Refunding Bonds
Reserve Fund 2,705,677 2,705,677
2013 General Obligation (Library) Bond
Reserve Fund 598,819 598,819
Public Agencies Post-Employment Benefits Trust ****
Public Agency Retirement Services (PARS) as of 05/31/21 36,961,521 36,961,521
Total Under Trustee Management 139,480,789 139,480,789
GRAND TOTAL 690,673,437$ 697,058,337$
* These funds are subject to the requirements of the underlying debt indenture.
** U.S. Bank investments are in money market mutual funds that exclusively invest in U.S. Treasury securities.
*** CAMP investments are in money market mutual fund which invest in bankers acceptance, certificate of deposit,
commercial paper, federal agency securities, and repurchase agreements.
**** PARS investments are in moderately conservative index plus funds
Attachment A
First Quarter, Fiscal Year 2021-22
(Unaudited)
Consolidated Report of Cash Management
City of Palo Alto Cash and Investments
15.a
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City of Palo Alto City of Palo Alto
Administration Svcs. Dept.
250 Hamilton Ave., 4th Floor
Palo Alto, CA 94301
(650)329-2362
September 30, 2021
Fund ALL - Portfolio Listings
Investments by Fund
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket ValueCUSIPInvestment # Issuer
Purchase
Date Book Value
YTM
360
YTM
365
LAIF & Fidelity Cash Accounts
Fidelity Investments158 4,161,826.00SYS158 10.01007/01/2018 4,161,826.00 0.009 0.0104,161,826.00
Local Agency Investment Fund159 25,179,243.93SYS159 10.21007/01/2018 25,181,333.05 0.207 0.21025,179,243.93
Subtotal and Average 29,341,069.93 29,341,069.93 29,343,159.05 0.179 0.182 1
Negotiable Certificates of Deposits
Comenity Capital Bank1959 NCD 245,000.0020033AM86 10/30/2023 7593.45010/30/2018 260,586.90 3.404 3.451245,000.00
American Federal Bank1476 NCD 245,000.0002600ADE4 09/30/2022 3642.45009/30/2015 250,737.90 2.418 2.451245,000.00
Allegiance Bank - Texas1844 NCD 245,000.0001748DAW6 09/29/2022 3632.05009/29/2017 249,745.65 2.022 2.051245,000.00
Alpine Bank1525 NCD 245,000.0002082CBG4 08/16/2023 6842.40002/16/2016 245,712.95 2.367 2.400245,000.00
American Eagle Bank2124 NCD 249,000.0002554BCN9 05/23/2022 2342.10009/27/2019 252,251.94 1.869 1.895249,318.09
Aneca Federal Credit Union2298 NCD 249,000.00034577AN6 03/20/2025 1,2661.10003/20/2020 252,443.67 1.085 1.100249,000.00
American State Bank OSCE1805 NCD 245,000.00029733BX9 05/30/2024 9722.30005/30/2017 256,333.70 2.270 2.301245,000.00
American Express Centurion Bk1986 NCD 245,000.0002589AA28 12/04/2023 7943.55012/04/2018 261,655.10 3.501 3.550245,000.00
Banner Capital Bank2453 NCD 249,000.0006654HAA6 11/28/2025 1,5190.45011/27/2020 245,528.94 0.493 0.500248,482.44
Bank of Wisconsin Dells2455 NCD 249,000.00065847EH4 07/28/2025 1,3961.05011/23/2020 251,983.02 0.542 0.549253,699.88
Texas Exchange Bank2346 NCD 249,000.0088241THJ2 06/13/2025 1,3511.00006/02/2020 249,204.18 0.986 1.000249,000.00
Bank West1472 NCD 245,000.00063615AX6 09/16/2022 3502.25009/16/2015 250,056.80 2.220 2.251245,000.00
Apex Bank1693 NCD 245,000.0003753XAN0 09/30/2022 3641.70009/30/2016 248,900.40 1.676 1.700245,000.00
Century Next Bank2074 NCD 245,000.00156634AY3 08/30/2024 1,0641.70008/30/2019 252,612.15 1.678 1.701245,000.00
BankUnited NA2474 NCD 249,000.00066519QC6 01/22/2026 1,5740.55001/22/2021 246,084.21 0.592 0.600248,463.41
BMO Harris Bank2480 NCD 249,000.0005600XBX7 10/27/2028 2,5831.00001/27/2021 243,081.27 1.019 1.034248,431.83
BMW Bank of North America2448 NCD 249,000.0005580AXU3 11/20/2025 1,5110.50011/20/2020 246,119.07 0.493 0.500249,000.00
BankFirst1767 NCD 245,000.0006644QAA9 04/13/2022 1942.00004/13/2017 247,501.45 1.973 2.001245,000.00
Balboa Thrift & Loan1984 NCD 245,000.0005765LAW7 11/30/2022 4253.25011/30/2018 253,851.85 3.207 3.252245,000.00
Citigroup1950 NCD 245,000.0017312QJ67 04/22/2023 5683.00004/24/2018 255,520.30245,000.00
Encore Bank2343 NCD 249,000.0029260MBH7 05/21/2027 2,0581.15005/21/2020 251,156.34 1.134 1.150249,000.00
Commercial Bank - Alma1772 NCD 245,000.00201282HM5 04/21/2022 2022.05004/21/2017 247,677.85 2.023 2.051245,000.00
First Carolina Bank2389 NCD 248,000.0031944MBB0 08/20/2025 1,4190.45008/20/2020 245,254.64 0.444 0.450248,000.00
Celtic Bank2063 NCD 245,000.0015118RRH2 08/30/2024 1,0641.85008/30/2019 253,675.45 1.826 1.852245,000.00
Central State Bank1538 NCD 245,000.0015524EAA2 02/16/2022 1381.70002/16/2016 246,479.80 1.678 1.701245,000.00
Central State Bank IOWA2324 NCD 249,000.0015523RCP9 03/27/2025 1,2731.00003/27/2020 251,587.11 1.189 1.206247,264.09
Portfolio CPA
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Report Ver. 7.3.11
Attachment B15.b
Packet Pg. 207
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 2
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
First Iowa State Bank1840 NCD 245,000.00320636AC7 01/31/2022 1221.90007/31/2017 246,482.25 1.876 1.902245,000.00
Choice Bank - Oshkosh WI1884 NCD 245,000.0017037VBT8 12/29/2022 4542.35012/29/2017 251,651.75 2.317 2.350245,000.00
Cinfed Fed Credtit Union Bank2504 NCD 249,000.0017248MAC1 03/04/2027 1,9800.65003/04/2021 244,483.14 0.691 0.701248,324.94
Citadel Federal Credit Union2267 NCD 245,000.0017286TAG0 02/27/2025 1,2451.65002/27/2020 252,913.50 1.668 1.691244,666.09
Citizens State Bank1541 NCD 250,000.0017670BAQ1 02/17/2023 5041.75002/19/2016 255,332.50 1.727 1.751250,000.00
Commercial Savings Bank1868 NCD 245,000.00202291AD2 10/18/2022 3822.10010/18/2017 250,088.65 2.071 2.100245,000.00
Enerbank USA2215 NCD 245,000.0029278TMR8 01/29/2025 1,2161.80001/29/2020 254,016.00 1.779 1.803245,000.00
City National Bk of Metropolis1791 NCD 245,000.0017801GBQ1 05/16/2022 2272.00005/15/2017 247,947.35 1.972 2.000245,000.00
Capital One Bank USA NA2089 NCD 245,000.0014042TCP0 09/05/2024 1,0701.90009/05/2019 254,025.80 1.873 1.900245,000.00
Commerce State Bank1797 NCD 245,000.0020070PJA6 05/23/2022 2342.00005/22/2017 248,040.45 1.972 2.000245,000.00
Community State Bank, IA1471 NCD 245,000.0020404MAN1 09/12/2022 3462.25009/11/2015 250,002.90 2.224 2.255245,000.00
Crescent Bank & Trust2296 NCD 248,000.00225645DN7 03/20/2025 1,2661.10003/20/2020 251,429.84 1.085 1.100248,000.00
Country Club Bank2477 NCD 249,000.00222327AD0 01/29/2030 3,0421.10001/29/2021 242,680.38 1.154 1.170247,617.36
Discover Bank / Delaware1956 NCD 245,000.00254673VJ2 10/24/2023 7533.35010/24/2018 259,949.90 3.304 3.350245,000.00
Dollar Bank FSB1756 NCD 245,000.0025665QAV7 03/08/2022 1582.05003/08/2017 247,109.45 2.021 2.050245,000.00
Eaglemark Savings Bank2545 NCD 249,000.0027004PBV4 07/07/2026 1,7400.85007/07/2021 247,969.14 0.919 0.932248,050.91
Eagle Bank2040 NCD 245,000.0027002YEL6 04/28/2023 5742.65004/30/2019 254,256.10 2.615 2.651245,000.00
Exchange State Bank2383 NCD 250,000.00301485AM0 03/31/2025 1,2771.00007/08/2020 250,192.50 0.986 1.000250,000.00
Farmers & Merchant State Bank2486 NCD 249,000.00308682BM4 02/12/2029 2,6911.00002/12/2021 242,590.74 1.037 1.052248,082.74
Flagstar Bank FSB2414 NCD 249,000.0033847E4E4 09/30/2024 1,0950.40009/30/2020 247,152.42 0.394 0.400249,000.00
FirstBank Puerto Rico1768 NCD 245,000.0033767A2C4 04/07/2022 1882.10004/07/2017 247,548.00 2.072 2.101245,000.00
Poppy Bank2285 NCD 249,000.0073319FAF6 03/18/2025 1,2641.10003/18/2020 252,441.18 1.085 1.100249,000.00
First Federal S&L Bank1626 NCD 245,000.0032018YAW8 06/22/2023 6291.80006/22/2016 251,788.95 1.776 1.800245,000.00
1st Financial Bank2390 NCD 248,000.0032022RNT0 08/19/2025 1,4180.45008/19/2020 245,259.60 0.444 0.450248,000.00
First Farmers Bank & Trust2076 NCD 245,000.00320165JK0 09/04/2024 1,0691.75009/04/2019 252,960.05 1.727 1.751245,000.00
First Internet Bank1834 NCD 245,000.0032056GCQ1 07/14/2022 2862.05007/14/2017 248,812.20 2.023 2.051245,000.00
Farmers Insurance Group CU2479 NCD 249,000.0030960QAK3 01/27/2026 1,5790.50001/27/2021 245,509.02 0.543 0.550248,461.70
First Eagle National Bank1400 NCD 245,000.0032008JAG8 10/15/2021 142.45010/17/2014 245,264.60 2.416 2.449245,000.00
First Oklahoma Bank2451 NCD 249,000.00335857CK2 11/30/2026 1,8860.65011/30/2020 244,677.36 0.691 0.701248,356.99
Rollstone Bank & Trust2462 NCD 249,000.0077579AEE2 12/30/2027 2,2810.75012/30/2020 244,042.41 0.775 0.786248,444.47
Farmers & Merchant Bank1735 NCD 245,000.0030781TBD9 01/18/2022 1092.05001/18/2017 246,460.20 2.021 2.050245,000.00
First National Bank of America2465 NCD 249,000.0032110YRQ0 12/31/2026 1,9170.60012/31/2020 243,977.67 0.625 0.633248,564.28
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Report Ver. 7.3.11
15.b
Packet Pg. 208
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 3
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
FNB Bank Inc.1863 NCD 245,000.00330459CB2 10/13/2023 7422.25010/13/2017 254,319.80 2.220 2.251245,000.00
Franklin Synergy Bank1771 NCD 103,000.0035471TCV2 01/31/2022 1222.00004/04/2017 103,658.17 1.972 1.999103,000.00
First Northeast Bank1779 NCD 245,000.0033583FAA0 10/19/2022 3832.10004/19/2017 250,103.35 2.072 2.101245,000.00
First State Bank - Dequeen1824 NCD 245,000.00336460CH1 04/29/2022 2102.00006/30/2017 247,729.30 1.973 2.000245,000.00
First Technology Federal Credi1955 NCD 245,000.0033715LCM0 10/17/2023 7463.40010/17/2018 260,099.35 3.355 3.401245,000.00
First Community Credit Union2554 NCD 249,000.0031986JAD3 02/26/2027 1,9740.85007/28/2021 247,117.56 0.892 0.905248,276.81
Firstier Bank2061 NCD 245,000.0033766LAJ7 08/23/2024 1,0571.95008/23/2019 254,351.65 1.925 1.952245,000.00
First Kentucky Bank1856 NCD 245,000.0032065TAW1 10/06/2022 3702.10010/06/2017 249,951.45 2.072 2.101245,000.00
First Western Bank & Trust1770 NCD 245,000.0033749VAM0 04/07/2022 1882.00004/07/2017 247,420.60 1.973 2.001245,000.00
Gesa Credit Union2456 NCD 249,000.0037424PAC8 11/30/2027 2,2510.80011/30/2020 245,282.43 0.825 0.836248,451.78
Great Plains Bank1865 NCD 245,000.0039115UBB8 07/25/2022 2972.00010/25/2017 248,851.40 1.972 2.000245,000.00
Grant County Bank West V.2042 NCD 245,000.00387625AA4 05/08/2024 9502.55005/08/2019 257,759.60 2.513 2.548245,000.00
Goldman Sachs Bank USA / NY1951 NCD 245,000.0038148PJ81 05/09/2023 5853.15005/09/2018 256,365.55 3.106 3.150245,000.00
Haddon Savings Bank2447 NCD 207,000.00404730DA8 10/20/2025 1,4800.35011/16/2020 203,588.64 0.527 0.535205,467.35
Bank Hapoalim BM2457 NCD 249,000.0006251A2Q2 12/15/2025 1,5360.50012/14/2020 245,899.95 0.543 0.550248,476.65
Investors Community Bank1765 NCD 245,000.0046147USQ4 09/23/2022 3572.20003/24/2017 250,047.00 2.172 2.202245,000.00
Industrial & Com Bk of China1773 NCD 245,000.0045581EAC5 04/12/2022 1932.15004/12/2017 247,685.20 2.121 2.151245,000.00
Inst. for Sav in Newburyport2556 NCD 249,000.0045780PAQ8 07/29/2026 1,7620.90007/29/2021 248,372.52 0.888 0.900249,000.00
Jonesboro State Bank2452 NCD 249,000.0048040PJL0 11/26/2027 2,2470.75011/27/2020 244,610.13 0.790 0.801248,233.56
Kansas State Bank Manhattan1798 NCD 245,000.0050116CAX7 05/31/2024 9732.50005/31/2017 257,627.30 2.465 2.500245,000.00
Knox TVA Empl Credit Union2140 NCD 248,000.00499724AF9 10/31/2023 7603.35010/24/2019 263,259.44 2.210 2.241253,469.51
Lakeside Bank1686 NCD 245,000.0051210SLR6 09/18/2023 7171.80009/16/2016 245,889.35 1.775 1.800245,000.00
Legacy Bank & Trust Company2469 NCD 249,000.0052470QAN4 12/21/2028 2,6380.85012/30/2020 240,260.10 0.889 0.901248,098.03
Legends Bank1533 NCD 245,000.0052465JGM3 02/11/2022 1331.70002/12/2016 247,033.50 1.678 1.701245,000.00
Bank Leumi USA NY2335 NCD 249,000.00063248KR8 03/31/2023 5461.45003/31/2020 253,544.25 1.430 1.449249,000.00
Malaga Bank FSB2402 NCD 249,000.0056102AAQ9 06/30/2025 1,3680.40008/31/2020 246,007.02 0.394 0.400249,000.00
Marathon Savings Bank1818 NCD 245,000.0056585YAA8 06/28/2022 2702.05006/28/2017 248,608.85 2.023 2.051245,000.00
MB Financial Bank NA1730 NCD 245,000.0055266CUF1 01/13/2022 1042.10001/13/2017 246,401.40 2.072 2.101245,000.00
Mercantile Bank of Michigan1793 NCD 245,000.0058740XZF0 05/12/2022 2232.10005/12/2017 248,055.15 2.071 2.100245,000.00
Mechanics Coop Bank1803 NCD 245,000.00583626AC0 05/26/2022 2372.05005/26/2017 248,162.95 2.023 2.051245,000.00
Medallion Bank - Salt Lake2010 NCD 245,000.0058404DDB4 01/03/2024 8243.30001/10/2019 260,751.05 3.254 3.299245,000.00
Landmark Community Bank2123 NCD 249,000.0051507LBU7 06/27/2022 2692.35009/27/2019 253,210.59 1.868 1.894249,813.91
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 209
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 4
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
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365
Negotiable Certificates of Deposits
Merchants State Bank2059 NCD 245,000.00589227AG2 08/30/2024 1,0641.80008/30/2019 253,322.65 1.775 1.800245,000.00
Merchants National Bank OH1534 NCD 245,000.00588806AV1 02/17/2022 1391.80002/17/2016 247,053.10 1.776 1.801245,000.00
Mid-Missouri Bank1806 NCD 245,000.0059541KBL0 06/10/2022 2522.05006/12/2017 248,371.20 2.023 2.051245,000.00
Minwest Bank MV2478 NCD 249,000.0060425SJQ3 01/29/2029 2,6771.00001/28/2021 242,635.56 1.024 1.039248,315.87
Maine Savings Credit Union2144 NCD 245,000.00560507AN5 11/08/2024 1,1341.90011/08/2019 254,332.05 1.875 1.902245,000.00
Mainstreet Bank2038 NCD 245,000.0056065GAG3 04/26/2024 9382.60004/26/2019 257,970.30 2.567 2.602245,000.00
Mountain America FD Credit Uni2202 NCD 249,000.0062384RAC0 11/08/2022 4032.30001/08/2020 254,956.08 1.928 1.955249,921.06
Morgan Stanley Bank NA1890 NCD 245,000.0061747MF63 01/11/2023 4672.65001/11/2018 252,771.40 2.613 2.650245,000.00
Morgan Stanley Bank NA1993 NCD 245,000.0061760ASZ3 12/06/2023 7963.55012/06/2018 261,689.40 3.501 3.550245,000.00
Municipal Trust and Savings1800 NCD 245,000.00625925AP7 05/02/2024 9442.35005/22/2017 256,448.85 2.317 2.349245,000.00
Nebraska State Bank & Trust1466 NCD 245,000.0063969ABL7 08/26/2022 3292.25008/26/2015 250,794.25 2.220 2.251245,000.00
Numerica Credit Union1991 NCD 245,000.0067054NAN3 11/28/2023 7883.55011/28/2018 261,547.30 3.503 3.551245,000.00
South Ottumwa Savings Bank1851 NCD 245,000.00839145AA7 09/29/2022 3632.05009/29/2017 249,745.65 2.022 2.051245,000.00
Ottawa Savings Bank1892 NCD 245,000.0068956HAC7 01/19/2023 4752.40001/19/2018 252,060.90 2.368 2.401245,000.00
Pacific Western Bank2420 NCD 249,000.0069506YSA8 09/30/2025 1,4600.45009/30/2020 246,059.31 0.443 0.450249,000.00
Pathfinder Bank2429 NCD 249,000.0070320KAR2 10/14/2025 1,4740.50010/13/2020 246,432.81 0.533 0.540248,598.22
People's Bank2468 NCD 249,000.00710665GD6 12/31/2029 3,0130.90012/30/2020 238,975.26 0.967 0.981247,402.78
Ponce De Leon Federal Bank1795 NCD 245,000.00732333AH2 05/26/2022 2372.10005/26/2017 248,241.35 2.072 2.101245,000.00
Pentagon Fed Cred Union2565 NCD 249,000.0070962LAE2 09/01/2026 1,7960.85009/01/2021 247,488.57 0.889 0.901248,387.73
Preferred Bank LA California2047 NCD 245,000.00740367HP5 08/16/2024 1,0502.00008/16/2019 254,677.50 1.972 2.000245,000.00
Parkside Financial Bank1833 NCD 245,000.0070147ACE2 03/15/2023 5302.10007/19/2017 251,666.45 2.072 2.101245,000.00
Pony Express Bank2488 NCD 249,000.00732770BJ0 02/25/2030 3,0691.00002/24/2021 240,573.84 1.055 1.070247,605.51
Providence Bank1445 NCD 245,000.00743738BQ8 02/25/2022 1472.10002/26/2015 247,545.55 2.072 2.101245,000.00
Rayond James Bank NA2188 NCD 245,000.0075472RAU5 12/30/2024 1,1861.85012/30/2019 254,278.15 1.824 1.850245,000.00
Sallie Mae Bank2102 NCD 245,000.007954504D4 09/18/2024 1,0831.90009/18/2019 254,060.10 1.873 1.900245,000.00
State Bank of India2403 NCD 249,000.00856285UJ8 09/04/2025 1,4340.50009/04/2020 246,661.89 0.493 0.500249,000.00
Stifel Bank & Trust1953 NCD 245,000.0086063QAK1 05/15/2023 5912.95005/15/2018 255,657.50 2.911 2.951245,000.00
San Francisco Credit Union2297 NCD 249,000.0079772FAF3 03/27/2025 1,2731.10003/27/2020 252,446.16 1.085 1.100249,000.00
Summit Community Bank1888 NCD 245,000.0086604XMN3 01/26/2022 1172.25001/26/2018 246,697.85 2.220 2.251245,000.00
Sunwest Bank2491 NCD 249,000.0086804DCQ9 02/17/2028 2,3300.80002/17/2021 243,982.65 0.861 0.873247,865.08
Somerset Trust Company Bank1616 NCD 245,000.00835104BL3 06/12/2023 6191.80006/10/2016 251,708.10 1.776 1.800245,000.00
Bank of New England1704 NCD 245,000.00063847AW7 10/19/2021 181.50010/19/2016 245,173.95 1.480 1.500245,000.00
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 210
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 5
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
Slovak Savings Bank1872 NCD 245,000.0083158TAA0 10/20/2022 3842.10010/20/2017 250,113.15 2.072 2.101245,000.00
Security Bank1777 NCD 245,000.00814107AQ1 04/19/2022 2002.00004/19/2017 247,582.30 1.973 2.001245,000.00
Southwest Financial Fed. Credi2333 NCD 249,000.0084485EAG2 03/28/2024 9091.15003/31/2020 252,981.51 1.134 1.150249,000.00
Synchrony Bank2563 NCD 249,000.0087165FZN7 08/20/2026 1,7840.90008/20/2021 248,188.26 0.887 0.900249,000.00
Texas Bank Henderson2464 NCD 249,000.00882214AA7 12/23/2025 1,5440.45012/23/2020 245,030.94 0.483 0.490248,578.91
Third Federal Savings and Loan2157 NCD 245,000.0088413QCK2 11/25/2024 1,1511.95011/25/2019 254,812.25 1.923 1.950245,000.00
Crossfirst Bank of Leawood1804 NCD 245,000.0022766ABF1 06/09/2023 6162.15006/09/2017 252,712.60 2.121 2.151245,000.00
Toyota Financial Savings Bank2551 NCD 249,000.0089235MLC3 07/15/2026 1,7480.95007/15/2021 249,067.23 0.936 0.950249,000.00
Traverse City State Bank1820 NCD 245,000.00894333FF5 06/28/2022 2702.00006/28/2017 248,530.45 1.972 2.000245,000.00
UBS Bank USA1815 NCD 250,000.0090348JBR0 01/20/2022 1112.25006/15/2017 251,642.50 2.219 2.249250,000.00
United Community Bank GA1749 NCD 245,000.0090984P5A9 03/01/2022 1512.05003/01/2017 247,016.35 2.021 2.050245,000.00
Uinta Bank1639 NCD 245,000.00903572BC8 12/26/2023 8161.70006/24/2016 253,315.30 1.676 1.700245,000.00
Greenstate Credit Union2552 NCD 249,000.0039573LBM9 07/21/2026 1,7540.95007/21/2021 249,022.41 0.937 0.950249,000.00
USAlliance Federal Credit Unio2325 NCD 249,000.0090352RAU9 03/31/2025 1,2771.15003/31/2020 249,231.57 1.154 1.170248,825.86
USF Federal Credit Union2546 NCD 249,000.0090353EAR4 07/15/2031 3,5741.75007/15/2021 250,172.79 1.801 1.826247,294.23
Vystar Credit Union2136 NCD 245,000.0092891CCE0 12/11/2023 8013.65010/18/2019 262,301.90 2.170 2.200252,448.24
Washington Federal2049 NCD 245,000.00938828BJ8 08/23/2024 1,0572.05008/23/2019 255,054.80 2.024 2.052245,000.00
Western State Bank2342 NCD 248,000.0095960NKE6 11/13/2025 1,5041.05005/13/2020 250,713.12 1.035 1.050248,000.00
Washington First Bank1745 NCD 245,000.00940727AH3 02/23/2022 1452.05002/23/2017 246,935.50 2.021 2.050245,000.00
Wyoming Bank & Trust2446 NCD 249,000.0098321PAJ9 11/28/2025 1,5190.50011/27/2020 246,049.35 0.515 0.522248,689.47
Woodford State Bank1459 NCD 245,000.00979424AA6 07/29/2022 3012.35008/12/2015 250,247.90 2.317 2.349245,000.00
Washington County Bank1842 NCD 245,000.0093754PAN7 05/11/2022 2222.05008/11/2017 247,954.70 2.021 2.050245,000.00
Subtotal and Average 35,314,449.78 35,318,000.00 35,829,525.80 1.688 1.712 964
Corporate Medium Term Bonds
Apple, Inc.2082 MTN 550,000.00037833AK6 05/03/2023 5792.40008/29/2019 567,809.00 1.726 1.750555,474.61
Apple, Inc.2323 MTN 750,000.00037833AY6 02/09/2022 1312.15003/19/2020 755,430.00 1.583 1.605751,424.47
Apple, Inc.2401 MTN 1,500,000.00037833DF4 01/13/2025 1,2002.75008/28/2020 1,588,680.00 0.620 0.6281,602,885.78
Apple, Inc.2489 MTN 700,000.00037833EB2 02/08/2026 1,5910.70002/08/2021 692,769.00 0.684 0.694700,175.25
Alphabet (Google) Inc.2507 MTN 200,000.0002079KAH0 08/15/2025 1,4140.45003/01/2021 197,540.00 0.668 0.678198,263.51
Johnson & Johnson2466 MTN 2,000,000.00478160CN2 09/01/2025 1,4310.55012/23/2020 1,982,780.00 0.479 0.4862,004,939.43
Johnson & Johnson2508 MTN 2,000,000.00478160BY9 03/01/2026 1,6122.45003/01/2021 2,129,460.00 0.812 0.8232,133,588.09
Johnson & Johnson2509 MTN 1,000,000.00478160BY9 03/01/2026 1,6122.45003/01/2021 1,064,730.00 0.812 0.8241,066,776.92
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 211
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 6
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Corporate Medium Term Bonds
Microsoft Corporation1878 MTN 100,000.00594918BW3 02/06/2022 1282.40012/11/2017 100,559.00 2.292 2.324100,024.83
Microsoft Corporation2212 MTN 1,800,000.00594918BX1 02/06/2024 8582.87501/22/2020 1,894,338.00 1.727 1.7511,843,830.74
Microsoft Corporation2450 MTN 2,920,000.00594918BJ2 11/03/2025 1,4943.12511/18/2020 3,165,630.40 0.572 0.5803,204,237.67
Microsoft Corporation2506 MTN 180,000.00594918BJ2 11/03/2025 1,4943.12503/01/2021 195,141.60 0.753 0.763196,144.51
Stanford University2046 MTN 2,000,000.00525555AB4 02/01/2024 8536.87505/14/2019 2,286,900.00 2.367 2.4002,154,222.98
Stanford University2182 MTN 1,000,000.00525555AB4 02/01/2024 8536.87512/12/2019 1,143,450.00 1.934 1.9601,109,600.54
Yale University2376 MTN 2,000,000.0098459LAA1 04/15/2025 1,2920.87307/01/2020 2,007,100.00 0.616 0.6252,016,937.40
Yale University2511 MTN 3,000,000.0098459LAA1 04/15/2025 1,2920.87303/01/2021 3,010,650.00 0.638 0.6463,023,179.25
Subtotal and Average 22,661,705.98 21,700,000.00 22,782,967.00 1.021 1.035 1,223
Federal Agency Bonds
Apple, Inc.2053 MTN 1,500,000.00037833CU2 05/11/2024 9532.85008/06/2019 1,582,845.00 1.998 2.0251,529,597.67
Federal Agricultural Mortgage1130 1,500,000.0031315PPX1 07/05/2022 2772.20012/13/2012 1,524,240.00 1.930 1.9571,502,518.18
Federal Agricultural Mortgage1134 750,000.0031315PB32 11/21/2022 4162.00012/19/2012 765,750.00 2.081 2.110749,155.49
Federal Agricultural Mortgage1137 1,500,000.0031315PUE7 12/27/2022 4522.18001/04/2013 1,537,170.00 2.165 2.1961,499,733.55
Federal Agricultural Mortgage1141 1,500,000.0031315PUE7 12/27/2022 4522.18001/08/2013 1,537,170.00 2.195 2.2251,499,243.20
Federal Agricultural Mortgage1144 1,500,000.0031315PUE7 12/27/2022 4522.18001/23/2013 1,537,170.00 2.111 2.1411,500,647.66
Federal Agricultural Mortgage1147 2,595,000.0031315PUE7 12/27/2022 4522.18001/28/2013 2,659,304.10 2.199 2.2292,593,563.42
Federal Agricultural Mortgage1279 1,250,000.0031315PPX1 07/05/2022 2772.20004/23/2014 1,270,200.00 2.889 2.9301,243,863.62
Federal Agricultural Mortgage1428 404,000.0031315PL23 03/27/2024 9083.33001/09/2015 433,059.72 2.540 2.575410,709.47
Federal Agricultural Mortgage1433 1,604,000.0031315PD89 06/12/2023 6192.61001/22/2015 1,668,577.04 2.269 2.3011,611,606.05
Federal Agricultural Mortgage1447 1,450,000.0031315PD89 06/12/2023 6192.61002/09/2015 1,508,377.00 2.377 2.4101,454,428.27
Federal Agricultural Mortgage1452 1,000,000.003130H0AJ2 03/01/2022 1512.15003/05/2015 1,008,540.00 2.120 2.1501,000,000.00
Federal Agricultural Mortgage1576 1,000,000.0031315PZS1 01/24/2023 4802.13004/06/2016 1,025,440.00 1.839 1.8641,003,253.61
Federal Agricultural Mortgage1580 474,000.0031315PEM7 08/04/2025 1,4034.35004/08/2016 538,535.10 2.296 2.328506,919.69
Federal Agricultural Mortgage1595 1,500,000.0031315P2J7 05/01/2024 9433.30004/21/2016 1,609,755.00 2.084 2.1121,542,101.00
Federal Agricultural Mortgage1604 1,500,000.0031315P2J7 05/01/2024 9433.30004/26/2016 1,609,755.00 2.159 2.1891,539,253.41
Federal Agricultural Mortgage1617 500,000.0031315PUE7 12/27/2022 4522.18005/26/2016 512,390.00 1.844 1.870501,794.53
Federal Agricultural Mortgage1665 2,000,000.003132X0BH3 07/15/2022 2872.38007/25/2016 2,036,340.00 1.499 1.5202,012,921.34
Federal Agricultural Mortgage1710 1,500,000.0031315PRA9 02/03/2026 1,5864.81010/18/2016 1,751,685.00 2.131 2.1601,655,429.51
Federal Agricultural Mortgage1755 1,000,000.003132X0PX3 02/23/2022 1452.10002/23/2017 1,008,010.00 2.034 2.0631,000,137.66
Federal Agricultural Mortgage1758 1,500,000.003132X0PX3 02/23/2022 1452.10003/02/2017 1,512,015.00 2.085 2.1141,499,916.75
Federal Agricultural Mortgage1769 1,500,000.003132X0RS2 04/06/2022 1872.07504/06/2017 1,515,315.00 2.046 2.0751,500,000.00
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 212
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 7
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
Federal Agricultural Mortgage1788 1,000,000.003132X0NZ0 01/03/2022 942.10005/04/2017 1,005,140.00 1.938 1.9651,000,327.67
Federal Agricultural Mortgage1817 1,000,000.0031315PPX1 07/05/2022 2772.20006/14/2017 1,016,160.00 1.908 1.9341,001,913.94
Federal Agricultural Mortgage1830 1,500,000.003132X0UA7 06/29/2022 2711.88006/29/2017 1,520,175.00 1.903 1.9301,499,468.47
Federal Agricultural Mortgage1831 1,000,000.003132X0UA7 06/29/2022 2711.88006/29/2017 1,013,450.00 1.923 1.949999,505.84
Federal Agricultural Mortgage1867 1,000,000.003132X0WL1 08/23/2024 1,0572.25010/06/2017 1,049,530.00 2.332 2.365996,937.52
Federal Agricultural Mortgage1877 1,500,000.003132X0ZZ7 12/12/2022 4372.26012/12/2017 1,537,575.00 2.229 2.2601,500,000.00
Federal Agricultural Mortgage1893 1,000,000.003130H0AU7 08/01/2024 1,0352.62501/09/2018 1,059,460.00 2.546 2.5811,001,118.46
Federal Agricultural Mortgage1901 1,500,000.003130H0AU7 08/01/2024 1,0352.62501/11/2018 1,589,190.00 2.623 2.6601,498,637.65
Federal Agricultural Mortgage1912 2,000,000.003132X0G39 01/30/2023 4862.50001/30/2018 2,061,280.00 2.472 2.5071,999,819.04
Federal Agricultural Mortgage1915 1,500,000.003132X0G39 01/30/2023 4862.50001/30/2018 1,545,960.00 2.481 2.5151,499,703.82
Federal Agricultural Mortgage1921 2,000,000.003132X0G39 01/30/2023 4862.50001/31/2018 2,061,280.00 2.556 2.5921,997,714.64
Federal Agricultural Mortgage1924 1,100,000.0031315PZS1 01/24/2023 4802.13002/08/2018 1,127,984.00 2.578 2.6141,093,474.40
Federal Agricultural Mortgage1928 1,500,000.003132X0H87 02/22/2023 5092.60002/22/2018 1,549,920.00 2.564 2.6001,500,000.00
Federal Agricultural Mortgage1936 1,500,000.003132X0L33 02/21/2023 5082.77002/23/2018 1,553,370.00 2.732 2.7701,500,000.00
Federal Agricultural Mortgage1999 549,000.0031315P4B2 01/30/2024 8513.46012/14/2018 588,105.27 3.018 3.060553,697.19
Federal Agricultural Mortgage2034 1,000,000.0031422BEJ5 04/09/2024 9212.35004/09/2019 1,048,030.00 2.365 2.398998,854.91
Federal Agricultural Mortgage2035 678,000.0031315PCY3 11/20/2024 1,1465.25004/08/2019 776,215.08 2.420 2.454733,206.39
Federal Agricultural Mortgage2098 550,000.0031315PEM7 08/04/2025 1,4034.35009/09/2019 624,882.50 1.659 1.683603,424.12
Federal Agricultural Mortgage2301 1,569,000.0031315PB99 11/19/2027 2,2402.85003/11/2020 1,722,134.40 1.050 1.0641,733,515.42
Federal Agricultural Mortgage2340 Call 2,000,000.0031422BZS2 05/13/2030 3,1461.50005/13/2020 1,973,020.00 1.479 1.5002,000,000.00
Federal Agricultural Mortgage2366 Call 1,750,000.0031422BF54 06/24/2030 3,1881.40006/24/2020 1,716,050.00 1.380 1.4001,750,000.00
Federal Agricultural Mortgage2367 Call 2,000,000.0031422BF54 06/24/2030 3,1881.40006/24/2020 1,961,200.00 1.380 1.4002,000,000.00
Federal Agricultural Mortgage2381 Call 1,500,000.0031422BH78 07/08/2030 3,2021.40007/08/2020 1,470,480.00 1.380 1.4001,500,000.00
Federal Agricultural Mortgage2425 Call 2,000,000.0031422BX54 09/27/2030 3,2831.30010/08/2020 1,944,380.00 1.286 1.3042,000,000.00
Federal Agricultural Mortgage2435 Call 2,000,000.0031422BZ45 10/21/2030 3,3071.28010/21/2020 1,941,440.00 1.262 1.2802,000,000.00
Federal Agricultural Mortgage2439 Call 2,000,000.0031422B2E9 10/29/2030 3,3151.34010/29/2020 1,948,080.00 1.321 1.3402,000,000.00
Federal Agricultural Mortgage2449 1,500,000.0031422B3D0 11/20/2030 3,3371.15011/20/2020 1,444,410.00 1.134 1.1501,500,000.00
Federal Agricultural Mortgage2458 Call 1,500,000.0031422B4A5 12/11/2030 3,3581.30012/11/2020 1,462,545.00 1.282 1.3001,500,000.00
Federal Agricultural Mortgage2459 Call 2,000,000.0031422B3W8 12/16/2030 3,3631.45012/16/2020 1,961,400.00 1.430 1.4502,000,000.00
Federal Agricultural Mortgage2461 1,000,000.0031422B3D0 11/20/2030 3,3371.15012/09/2020 962,940.00 1.144 1.160999,081.54
Federal Agricultural Mortgage2471 1,500,000.0031422B6K1 01/15/2026 1,5670.48001/15/2021 1,476,750.00 0.493 0.5001,498,713.33
Federal Agricultural Mortgage2473 Call 1,500,000.0031422B6A3 01/15/2031 3,3931.29001/15/2021 1,453,410.00 1.319 1.3381,493,730.00
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 213
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 8
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
Federal Agricultural Mortgage2484 Call 1,000,000.0031422B7E4 01/28/2031 3,4061.32001/28/2021 970,430.00 1.301 1.3201,000,000.00
Federal Agricultural Mortgage2496 Call 1,500,000.0031422XAW2 02/25/2031 3,4341.53002/25/2021 1,471,740.00 1.509 1.5301,500,000.00
Federal Agricultural Mortgage2513 1,000,000.0031422XCB6 03/04/2031 3,4411.47003/04/2021 980,680.00 1.581 1.602988,463.80
Federal Agricultural Mortgage2519 1,500,000.0031422XDX7 03/27/2026 1,6380.83003/29/2021 1,496,025.00 0.828 0.8401,499,325.92
Federal Agricultural Mortgage2524 1,500,000.0031422XDX7 03/27/2026 1,6380.83003/31/2021 1,496,025.00 0.913 0.9261,493,656.57
Federal Agricultural Mortgage2527 Call 1,500,000.0031422XEE8 04/07/2031 3,4752.07004/07/2021 1,504,245.00 2.074 2.1031,495,935.00
Federal Agricultural Mortgage2529 2,000,000.0031422XEL2 04/13/2028 2,3861.37504/15/2021 2,011,520.00 1.311 1.3302,005,585.77
Federal Agricultural Mortgage2530 1,500,000.0031422XFJ6 04/29/2031 3,4971.66004/29/2021 1,503,015.00 1.627 1.6501,501,293.00
Federal Agricultural Mortgage2533 1,500,000.0031422XDX7 03/27/2026 1,6380.83005/20/2021 1,496,025.00 0.864 0.8761,496,971.04
Federal Agricultural Mortgage2540 255,000.0031422XDX7 03/27/2026 1,6380.83006/08/2021 254,324.25 0.820 0.831254,980.46
Federal Farm Credit Bank .1241 500,000.003133ECRH9 06/06/2023 6132.45001/09/2014 518,405.00 3.383 3.430493,010.44
Federal Farm Credit Bank .1526 625,000.003133EAA65 07/26/2023 6632.12501/27/2016 645,837.50 2.024 2.052625,764.45
Federal Farm Credit Bank .1563 500,000.0031331XSS2 03/14/2022 1645.16003/17/2016 511,565.00 1.876 1.902506,938.31
Federal Farm Credit Bank .1593 250,000.003133EC4L5 11/23/2021 531.61004/21/2016 250,550.00 1.558 1.580250,010.27
Federal Farm Credit Bank .1596 1,000,000.003133ECPF5 05/13/2022 2241.87504/21/2016 1,011,130.00 1.578 1.6001,001,609.55
Federal Farm Credit Bank .1615 1,000,000.003133EC7D0 12/13/2024 1,1692.12505/13/2016 1,047,410.00 1.930 1.9561,004,928.62
Federal Farm Credit Bank .1659 500,000.0031331XSS2 03/14/2022 1645.16007/08/2016 511,565.00 1.215 1.232508,561.88
Federal Farm Credit Bank .1782 500,000.0031331XHX3 12/21/2021 815.05004/12/2017 505,510.00 1.884 1.910503,321.04
Federal Farm Credit Bank .1787 900,000.003133EEVD9 03/25/2024 9062.30005/04/2017 941,058.00 2.274 2.306899,867.04
Federal Farm Credit Bank .1822 500,000.003133EDWX6 10/07/2024 1,1022.91006/21/2017 534,760.00 2.143 2.172510,225.19
Federal Farm Credit Bank .1843 445,000.003133ED6R8 11/07/2022 4022.93009/14/2017 458,763.85 1.870 1.896449,794.93
Federal Farm Credit Bank .1885 600,000.003133EC2B9 11/09/2021 391.70012/29/2017 601,020.00 2.161 2.191599,703.11
Federal Farm Credit Bank .1932 1,500,000.003133EJDE6 02/16/2023 5032.57002/16/2018 1,549,185.00 2.605 2.6421,498,617.43
Federal Farm Credit Bank .2016 500,000.003133EEG79 09/07/2023 7062.15001/15/2019 517,675.00 2.656 2.693495,087.41
Federal Farm Credit Bank .2017 650,000.003133EC2C7 11/09/2023 7692.13001/15/2019 674,180.00 2.662 2.699642,731.96
Federal Farm Credit Bank .2226 Call 1,000,000.003133ELJU9 01/27/2026 1,5791.98001/29/2020 1,004,980.00 1.955 1.982999,891.84
Federal Farm Credit Bank .2314 1,000,000.003133EAG44 08/03/2026 1,7672.63003/13/2020 1,078,840.00 1.089 1.1041,071,073.60
Federal Farm Credit Bank .2371 Call 1,500,000.003133ELQ31 07/01/2030 3,1951.33007/01/2020 1,463,175.00 1.311 1.3301,500,000.00
Federal Farm Credit Bank .2372 Call 1,500,000.003133ELQ31 07/01/2030 3,1951.33007/01/2020 1,463,175.00 1.311 1.3301,500,000.00
Federal Farm Credit Bank .2391 Call 1,500,000.003133EL3H5 08/12/2025 1,4110.57008/12/2020 1,489,530.00 0.587 0.5951,498,551.04
Federal Farm Credit Bank .2406 Call 1,500,000.003133EL4W1 08/25/2025 1,4240.61009/03/2020 1,489,575.00 0.611 0.6201,499,412.39
Federal Farm Credit Bank .2408 Call 1,500,000.003133EL4W1 08/25/2025 1,4240.61009/10/2020 1,489,575.00 0.611 0.6201,499,410.08
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 214
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 9
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
Federal Farm Credit Bank .2416 Call 1,500,000.003133EL7K4 09/16/2025 1,4460.55009/22/2020 1,486,920.00 0.542 0.5491,500,000.00
Federal Farm Credit Bank .2417 Call 1,500,000.003133EMBH4 09/29/2025 1,4590.53009/29/2020 1,477,980.00 0.522 0.5301,500,000.00
Federal Farm Credit Bank .2423 Call 1,500,000.003133EMBJ0 09/29/2025 1,4590.53009/29/2020 1,487,955.00 0.537 0.5451,499,101.25
Federal Farm Credit Bank .2427 Call 2,000,000.003133EMAZ5 06/24/2030 3,1881.25010/01/2020 1,936,200.00 1.246 1.2631,997,756.92
Federal Farm Credit Bank .2442 Call 1,500,000.003133EMFG2 11/04/2030 3,3211.37011/04/2020 1,448,865.00 1.351 1.3701,500,000.00
Federal Farm Credit Bank .2443 Call 1,500,000.003133EMFG2 11/04/2030 3,3211.37011/04/2020 1,448,865.00 1.351 1.3701,500,000.00
Federal Farm Credit Bank .2472 Call 1,500,000.003133EMNB4 01/14/2031 3,3921.38001/14/2021 1,470,900.00 1.361 1.3801,500,000.00
Federal Farm Credit Bank .2525 Call 1,500,000.003133EMRE4 02/18/2031 3,4271.42004/01/2021 1,478,145.00 1.834 1.8591,443,677.11
Federal Farm Credit Bank .2538 Call 1,000,000.003133EMUG5 03/24/2031 3,4611.98005/27/2021 1,005,300.00 1.887 1.9131,005,683.51
Federal Home Loan Bank1041 1,500,000.00313378LA7 02/25/2022 1472.33003/20/2012 1,513,545.00 2.298 2.3301,500,000.00
Federal Home Loan Bank1156 1,315,000.003133XHRJ3 12/10/2021 705.00002/25/2013 1,327,321.55 1.825 1.8501,322,294.06
Federal Home Loan Bank1577 1,500,000.003130A7Q73 12/08/2021 681.53004/08/2016 1,503,870.00 1.450 1.4701,500,159.42
Federal Home Loan Bank1649 250,000.003130A0EN6 12/10/2021 702.87506/28/2016 251,337.50 1.232 1.249250,750.53
Federal Home Loan Bank1699 500,000.003133827E7 02/06/2023 4932.13010/05/2016 513,075.00 1.578 1.600503,380.75
Federal Home Loan Bank1727 1,000,000.003130AABG2 11/29/2021 591.87512/16/2016 1,002,930.00 2.168 2.198999,506.33
Federal Home Loan Bank1763 1,910,000.003133XHRJ3 12/10/2021 705.00003/10/2017 1,927,896.70 2.150 2.1801,919,754.00
Federal Home Loan Bank1780 1,000,000.00313378CR0 03/11/2022 1612.25004/12/2017 1,009,600.00 1.903 1.9301,001,348.56
Federal Home Loan Bank1886 1,000,000.003130A3VC5 12/08/2023 7982.25001/03/2018 1,041,120.00 2.359 2.392997,110.03
Federal Home Loan Bank1896 1,000,000.003130A3DL5 09/08/2023 7072.37501/09/2018 1,040,330.00 2.376 2.409999,382.13
Federal Home Loan Bank1903 500,000.003130ADEV0 01/17/2023 4732.38001/18/2018 514,330.00 2.385 2.418499,766.87
Federal Home Loan Bank1996 Call 1,000,000.003130AFG84 11/29/2028 2,6163.87512/06/2018 1,006,080.00 3.823 3.876999,928.25
Federal Home Loan Bank2347 Call 1,500,000.003130AJMF3 11/28/2028 2,6151.32005/28/2020 1,489,230.00 1.301 1.3201,500,000.00
Federal Home Loan Bank2358 Call 1,000,000.003130AJP78 06/11/2029 2,8101.40006/11/2020 985,560.00 1.380 1.4001,000,000.00
Federal Home Loan Bank2361 Call 1,000,000.003130AJP78 06/11/2029 2,8101.40006/11/2020 985,560.00 1.427 1.447996,580.25
Federal Home Loan Bank2368 Call 900,000.003130AJR76 06/29/2029 2,8281.25006/29/2020 883,233.00 1.232 1.250900,000.00
Federal Home Loan Bank2369 Call 1,500,000.003130AJRG6 06/24/2030 3,1881.36006/24/2020 1,468,890.00 1.341 1.3601,500,000.00
Federal Home Loan Bank2375 Call 1,500,000.003130AJSR1 07/09/2030 3,2031.39007/09/2020 1,465,755.00 1.370 1.3901,500,000.00
Federal Home Loan Bank2377 Call 1,500,000.003130AJSR1 07/09/2030 3,2031.39007/09/2020 1,465,755.00 1.370 1.3901,500,000.00
Federal Home Loan Bank2384 Call 1,500,000.003130AJSR1 07/09/2030 3,2031.39007/09/2020 1,465,755.00 1.382 1.4011,498,552.58
Federal Home Loan Bank2395 Call 1,500,000.003130AJZ36 08/27/2025 1,4260.60008/27/2020 1,486,710.00 0.611 0.6201,498,828.33
Federal Home Loan Bank2399 Call 1,500,000.003130AJZ36 08/27/2025 1,4260.60008/27/2020 1,486,710.00 0.611 0.6201,498,828.33
Federal Home Loan Bank2405 Call 1,500,000.003130AK3Z7 09/29/2025 1,4590.57009/29/2020 1,489,470.00 0.582 0.5901,498,801.67
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 215
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 10
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
Federal Home Loan Bank2411 Call 1,180,000.003130AJZ36 08/27/2025 1,4260.60009/16/2020 1,169,545.20 0.591 0.5991,180,000.00
Federal Home Loan Bank2419 Call 1,500,000.003130AKAZ91 09/29/2025 1,4590.52009/29/2020 1,487,565.00 0.512 0.5201,500,000.00
Federal Home Loan Bank2445 Call 1,200,000.003130AJQS1 06/25/2030 3,1891.35011/04/2020 1,173,936.00 1.334 1.3531,199,652.18
Federal Home Loan Bank2475 Call 1,500,000.003130AKQN9 01/09/2031 3,3871.40001/28/2021 1,462,830.00 1.380 1.4001,500,000.00
Federal Home Loan Bank2476 Call 1,500,000.003130AKQV1 01/28/2031 3,4061.40001/28/2021 1,462,125.00 1.380 1.4001,500,000.00
Federal Home Loan Bank2485 Call 1,500,000.003130AKVH6 02/10/2031 3,4191.35002/10/2021 1,464,300.00 1.331 1.3501,500,000.00
Federal Home Loan Bank2490 Call 2,000,000.003130AKYB6 02/18/2031 3,4271.40002/18/2021 1,948,420.00 1.380 1.4002,000,000.00
Federal Home Loan Bank2494 Call 1,500,000.003130AL2J2 02/26/2031 3,4351.50002/26/2021 1,469,430.00 1.479 1.5001,500,000.00
Federal Home Loan Bank2500 Call 1,500,000.003130ALF66 02/25/2031 3,4341.62502/25/2021 1,485,600.00 1.602 1.6251,500,000.00
Federal Home Loan Bank2520 Call 1,925,000.003130ALF33 03/16/2026 1,6270.75003/25/2021 1,913,315.25 0.853 0.8651,915,339.53
Fed. Home Loan Mortgage Corp.1273 2,000,000.003134G45T1 12/10/2021 702.00004/10/2014 2,007,140.00 2.564 2.6001,997,926.00
Fed. Home Loan Mortgage Corp.1277 1,000,000.003134G45T1 12/10/2021 702.00004/22/2014 1,003,570.00 2.643 2.680998,827.90
Fed. Home Loan Mortgage Corp.2345 Call 455,000.003134GVUA4 05/18/2028 2,4211.20005/18/2020 450,909.55 1.183 1.200455,000.00
Fed. Home Loan Mortgage Corp.2370 Call 1,500,000.003134GV3B2 06/28/2030 3,1921.40006/30/2020 1,467,345.00 1.380 1.4001,500,000.00
Fed. Home Loan Mortgage Corp.2373 Call 1,500,000.003134GV3U0 06/29/2029 2,8281.25006/29/2020 1,459,500.00 1.232 1.2501,500,000.00
Fed. Home Loan Mortgage Corp.2379 Call 1,500,000.003134GV4E5 12/29/2028 2,6461.20007/01/2020 1,474,815.00 1.183 1.1991,500,000.00
Fed. Home Loan Mortgage Corp.2380 Call 1,500,000.003134GV5D6 01/08/2029 2,6561.20007/08/2020 1,464,840.00 1.183 1.2001,500,000.00
Fed. Home Loan Mortgage Corp.2382 Call 1,500,000.003134GV5A2 07/15/2030 3,2091.37507/15/2020 1,464,510.00 1.356 1.3751,500,000.00
Fed. Home Loan Mortgage Corp.2386 Call 1,500,000.003134GV7L6 07/29/2030 3,2231.35007/29/2020 1,460,640.00 1.331 1.3501,500,000.00
Fed. Home Loan Mortgage Corp.2387 Call 1,500,000.003134GV7L6 07/29/2030 3,2231.35007/29/2020 1,460,640.00 1.331 1.3501,500,000.00
Fed. Home Loan Mortgage Corp.2396 Call 1,000,000.003134GWNC6 08/19/2025 1,4180.62508/20/2020 992,500.00 0.616 0.6251,000,000.00
Fed. Home Loan Mortgage Corp.2400 Call 1,500,000.003134GWC53 09/15/2025 1,4450.65009/15/2020 1,488,675.00 0.641 0.6501,500,000.00
Fed. Home Loan Mortgage Corp.2404 Call 1,447,000.003134GWA55 09/09/2025 1,4390.65009/09/2020 1,441,298.82 0.641 0.6501,447,000.00
Fed. Home Loan Mortgage Corp.2407 Call 1,500,000.003134GWD52 09/02/2025 1,4320.68009/04/2020 1,491,825.00 0.670 0.6791,500,000.00
Fed. Home Loan Mortgage Corp.2409 Call 1,500,000.003134GWP75 09/23/2025 1,4530.62509/23/2020 1,486,650.00 0.616 0.6251,500,000.00
Fed. Home Loan Mortgage Corp.2410 Call 1,000,000.003134GWP75 09/23/2025 1,4530.62509/23/2020 991,100.00 0.616 0.6251,000,000.00
Fed. Home Loan Mortgage Corp.2418 Call 1,500,000.003134GWVV5 10/15/2025 1,4750.50010/15/2020 1,478,385.00 0.493 0.5001,500,000.00
Fed. Home Loan Mortgage Corp.2421 Call 2,000,000.003134GWW93 09/30/2025 1,4600.55009/30/2020 1,976,800.00 0.542 0.5502,000,000.00
Fed. Home Loan Mortgage Corp.2422 Call 1,500,000.003134GWW93 09/30/2025 1,4600.55009/30/2020 1,482,600.00 0.542 0.5501,500,000.00
Fed. Home Loan Mortgage Corp.2424 Call 1,500,000.003134GWXK7 09/30/2025 1,4600.55009/30/2020 1,482,600.00 0.542 0.5501,500,000.00
Fed. Home Loan Mortgage Corp.2426 Call 1,500,000.003134GWXX9 10/15/2025 1,4750.55010/15/2020 1,482,045.00 0.542 0.5501,500,000.00
Fed. Home Loan Mortgage Corp.2428 Call 1,500,000.003134GWY26 10/08/2025 1,4680.57010/08/2020 1,483,320.00 0.562 0.5701,500,000.00
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 216
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 11
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
Fed. Home Loan Mortgage Corp.2430 Call 1,500,000.003134GWYZ3 10/28/2025 1,4880.53010/28/2020 1,479,945.00 0.522 0.5301,500,000.00
Fed. Home Loan Mortgage Corp.2431 Call 1,500,000.003134GWZ33 10/22/2030 3,3081.25010/22/2020 1,446,945.00 1.232 1.2501,500,000.00
Fed. Home Loan Mortgage Corp.2432 Call 1,500,000.003134GWZL3 10/29/2025 1,4890.57010/29/2020 1,482,345.00 0.562 0.5701,500,000.00
Fed. Home Loan Mortgage Corp.2433 Call 2,000,000.003134GW3T1 10/28/2030 3,3141.40010/28/2020 1,950,260.00 1.380 1.4002,000,000.00
Fed. Home Loan Mortgage Corp.2434 Call 1,500,000.003134GW3H7 10/29/2025 1,4890.61010/29/2020 1,485,045.00 0.601 0.6101,500,000.00
Fed. Home Loan Mortgage Corp.2436 Call 2,000,000.003134GWZZ2 10/28/2030 3,3141.30010/28/2020 1,934,700.00 1.282 1.3002,000,000.00
Fed. Home Loan Mortgage Corp.2437 Call 750,000.003134GW3Z7 10/28/2025 1,4880.60010/28/2020 742,072.50 0.591 0.600750,000.00
Fed. Home Loan Mortgage Corp.2438 Call 1,500,000.003134GW3X2 10/27/2025 1,4870.62510/27/2020 1,485,480.00 0.616 0.6251,500,000.00
Fed. Home Loan Mortgage Corp.2440 Call 1,500,000.003134GW6N1 11/05/2030 3,3221.40011/05/2020 1,462,260.00 1.380 1.4001,500,000.00
Fed. Home Loan Mortgage Corp.2444 Call 1,500,000.003134GW6N1 11/05/2030 3,3221.40011/05/2020 1,462,260.00 1.380 1.4001,500,000.00
Federal National Mortgage Asso1715 500,000.0031364CCC0 04/30/2026 1,6727.12511/10/2016 639,470.00 2.367 2.400596,280.37
Federal National Mortgage Asso1883 500,000.003136G05L1 08/26/2022 3292.00012/29/2017 508,705.00 2.238 2.270498,848.45
Federal National Mortgage Asso1894 1,000,000.003135G0T78 10/05/2022 3692.00001/09/2018 1,019,300.00 2.288 2.320996,948.89
Federal National Mortgage Asso1904 1,000,000.003135G0T78 10/05/2022 3692.00001/19/2018 1,019,300.00 2.409 2.443995,790.01
Federal National Mortgage Asso1926 1,500,000.003135G0T94 01/19/2023 4752.37502/08/2018 1,542,435.00 2.574 2.6101,495,725.42
Federal National Mortgage Asso2392 Call 1,000,000.003136G4R62 08/28/2025 1,4270.62508/28/2020 995,370.00 0.616 0.6251,000,000.00
Federal National Mortgage Asso2393 Call 1,000,000.003136G4S87 08/27/2025 1,4260.65008/27/2020 995,770.00 0.641 0.6501,000,000.00
Federal National Mortgage Asso2394 Call 1,500,000.003136G4Q97 08/27/2025 1,4260.65008/27/2020 1,493,655.00 0.641 0.6501,500,000.00
Federal National Mortgage Asso2397 Call 1,500,000.003136G4V59 08/27/2025 1,4260.62508/27/2020 1,492,890.00 0.616 0.6251,500,000.00
Federal National Mortgage Asso2412 Call 1,500,000.003136G44G5 09/22/2025 1,4520.51509/22/2020 1,488,795.00 0.507 0.5151,500,000.00
Federal National Mortgage Asso2413 Call 1,500,000.003136G43L5 09/30/2025 1,4600.55009/30/2020 1,490,730.00 0.542 0.5501,500,000.00
Federal National Mortgage Asso2415 Call 1,500,000.003136G44L4 09/25/2025 1,4550.60009/25/2020 1,491,135.00 0.591 0.6001,500,000.00
Federal National Mortgage Asso2460 2,000,000.003135G05Q2 08/05/2030 3,2300.87512/07/2020 1,882,700.00 1.139 1.1551,953,256.17
Federal National Mortgage Asso2463 Call 1,500,000.003135GAAS0 12/23/2030 3,3701.40012/23/2020 1,463,475.00 1.380 1.4001,500,000.00
Federal National Mortgage Asso2467 Call 1,000,000.003135G06Q1 12/30/2025 1,5510.64012/30/2020 993,660.00 0.597 0.6051,001,435.56
San Mateo Foster City SCH Dist2153 MUN 1,360,000.00799017WD6 09/01/2028 2,5272.23711/07/2019 1,427,782.40 2.447 2.4801,339,515.16
Tennessee Valley Authority1133 1,010,000.00880591EN8 08/15/2022 3181.87512/14/2012 1,025,604.50 1.893 1.9201,009,638.76
Tennessee Valley Authority1508 1,000,000.00880591CJ9 11/01/2025 1,4926.75011/20/2015 1,237,070.00 2.807 2.8461,137,956.69
Tennessee Valley Authority1519 750,000.00880591ER9 09/15/2024 1,0802.87501/15/2016 801,195.00 2.564 2.600755,419.75
Tennessee Valley Authority1589 775,000.00880591CJ9 11/01/2025 1,4926.75004/18/2016 958,729.25 2.337 2.370898,406.03
Tennessee Valley Authority1703 1,490,000.00880591EN8 08/15/2022 3181.87510/07/2016 1,513,020.50 1.538 1.5601,493,895.13
Tennessee Valley Authority1714 1,250,000.00880591CJ9 11/01/2025 1,4926.75011/10/2016 1,546,337.50 2.317 2.3501,451,414.11
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 217
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 12
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Subtotal and Average 237,503,827.56 236,415,000.00 237,811,493.03 1.505 1.526 1,777
Treasury Securities (Notes)
U.S. Treasury1761 TB 1,500,000.00912828J43 02/28/2022 1501.75003/09/2017 1,510,545.00 2.071 2.1001,497,962.27
U.S. Treasury1866 TB 1,500,000.00912828L57 09/30/2022 3641.75010/06/2017 1,524,960.00 1.914 1.9411,497,290.10
U.S. Treasury1898 TB 1,500,000.00912828P38 01/31/2023 4871.75001/11/2018 1,531,635.00 2.308 2.3401,488,927.74
U.S. Treasury1905 TB 1,500,000.00912828N30 12/31/2022 4562.12501/22/2018 1,536,915.00 2.387 2.4201,496,907.91
U.S. Treasury1923 TB 1,500,000.00912828P38 01/31/2023 4871.75002/05/2018 1,531,635.00 2.560 2.5961,484,222.24
U.S. Treasury1925 TB 1,000,000.00912828P38 01/31/2023 4871.75002/08/2018 1,021,090.00 2.487 2.521990,383.64
U.S. Treasury1929 TB 1,000,000.00912828P79 02/28/2023 5151.50002/09/2018 1,018,830.00 2.534 2.570985,931.43
U.S. Treasury1934 TB 1,000,000.00912828P79 02/28/2023 5151.50002/15/2018 1,018,830.00 2.601 2.638985,062.20
U.S. Treasury2505 TB 1,500,000.0091282CBC4 12/31/2025 1,5520.37502/26/2021 1,469,760.00 0.731 0.7421,477,067.42
U.S. Treasury2516 TB 1,500,000.0091282CBQ3 02/28/2026 1,6110.50003/09/2021 1,474,695.00 0.819 0.8311,478,574.68
U.S. Treasury2587 TB 1,500,000.0091282CCP4 07/31/2026 1,7640.62509/24/2021 1,475,970.00 0.888 0.9011,480,469.50
Subtotal and Average 14,862,799.13 15,000,000.00 15,114,865.00 1.878 1.904 786
Municipal Bonds
Acalanes Union High School Dis2334 MUN 485,000.00004284ZY4 08/01/2022 3042.90003/25/2020 496,062.85 1.677 1.700489,729.61
County of Alameda2173 MUN 290,000.00010878AS5 08/01/2026 1,7654.00012/05/2019 330,341.90 2.139 2.168313,776.85
Alameda County Joint Pws Auth.2005 MUN 505,000.00010831DS1 06/01/2025 1,3393.36512/24/2018 547,712.90 3.175 3.220507,402.29
Alameda County Joint Pws Auth.2566 MUN 110,000.00010831DT9 06/01/2026 1,7043.39508/13/2021 120,637.00 0.925 0.938122,289.99
Antelope Valley Community Coll1790 MUN 220,000.0003667PFL1 08/01/2022 3042.60805/09/2017 224,433.00 2.266 2.298220,528.49
Antelope Valley Community Coll2069 MUN 500,000.0003667PFN7 08/01/2024 1,0353.02608/16/2019 533,620.00 1.876 1.902515,120.00
State of Arkansas1913 MUN 320,000.00041042ZW5 06/01/2022 2432.87501/26/2018 325,536.00 2.486 2.520320,710.96
Bay Area Toll Authority2558 MUN 1,750,000.00072024XC1 04/01/2026 1,6431.07907/26/2021 1,746,465.00 0.739 0.7501,775,405.64
Burlingame School District1548 MUN 470,000.00121457EQ4 08/01/2025 1,4006.23802/24/2016 526,700.80 3.557 3.606509,877.17
Burbank Unified School Distri.2570 MUN 1,000,000.0012082SDN1 08/01/2026 1,7651.36708/30/2021 1,010,320.00 0.947 0.9601,019,158.67
Cabrillo Community College Dis2119 MUN 2,000,000.00127109QD1 08/01/2027 2,1302.38510/08/2019 2,070,380.00 2.342 2.3752,000,000.00
Carlsbad Unified School Dist .1857 MUN 305,000.00142665DJ4 08/01/2026 1,7655.23409/27/2017 356,935.40 2.850 2.890335,291.90
Chabot-Las Positas CCD2564 MUN 285,000.0015722TJR3 08/01/2026 1,7651.08008/16/2021 283,845.75 0.897 0.910287,283.64
Chabot-Las Positas CCD2589 MUN 125,000.0015722TJQ5 08/01/2025 1,4000.88009/29/2021 124,841.25 0.897 0.910124,857.71
Calleguas Municipal Water Dist2544 MUN 550,000.0013124MCE3 07/01/2029 2,8301.86507/01/2021 554,999.50 1.425 1.445566,847.53
Cerritos Community College Dis1876 MUN 55,000.00156792GW7 08/01/2022 3042.97111/30/2017 56,203.40 2.416 2.45055,224.09
Contra Costa Community College2103 MUN 400,000.00212204JJ1 08/01/2028 2,4962.21309/12/2019 419,092.00 2.071 2.100402,799.12
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 218
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
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Fund ALL - Portfolio Listings
Investments by Fund Page 13
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
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Municipal Bonds
Contra Costa Community College2120 MUN 990,000.00212204JK8 08/01/2029 2,8612.26309/20/2019 1,036,916.10 2.505 2.539971,115.45
Contra Costa Community College2244 MUN 1,500,000.00212204JK8 08/01/2029 2,8612.26302/07/2020 1,571,085.00 2.100 2.1301,514,075.22
Contra Costa Community College2291 MUN 320,000.00212204JF9 08/01/2025 1,4001.91803/09/2020 333,401.60 1.128 1.143329,184.46
Contra Costa Community College2555 MUN 1,000,000.00212204LM1 08/01/2026 1,7651.30008/02/2021 1,010,950.00 0.764 0.7751,024,837.80
State of Delaware1952 MUN 1,500,000.002463807H6 07/01/2022 2733.50005/03/2018 1,537,485.00 2.927 2.9671,505,585.65
Fremon Union High School Distr1646 MUN 525,000.00357172VA0 02/01/2026 1,5846.08006/28/2016 612,013.50 2.994 3.035585,482.19
Fullerton School District1916 MUN 995,000.00359819DN6 08/01/2026 1,7653.16002/14/2018 1,082,898.30 3.028 3.070998,778.52
Fullerton School District1917 MUN 750,000.00359819DM8 08/01/2025 1,4003.04002/14/2018 805,695.00 2.959 3.000751,016.90
Fullerton School District2085 MUN 365,000.00359819DN6 08/01/2026 1,7653.16008/29/2019 397,244.10 1.913 1.940385,046.94
State of Georgia1613 MUN 500,000.00373384RU2 10/01/2022 3653.57005/17/2016 516,850.00 1.878 1.904507,827.72
State of Georgia1645 MUN 365,000.00373384W69 02/01/2023 4883.25006/27/2016 379,636.50 1.898 1.925371,027.20
State of Georgia1666 MUN 1,825,000.003733844V5 02/01/2025 1,2192.37507/29/2016 1,926,196.25 1.972 1.9991,845,877.24
State of Georgia1691 MUN 385,000.00373384RU2 10/01/2022 3653.57009/26/2016 397,974.50 1.630 1.653392,009.38
State of Georgia1775 MUN 250,000.00373384RX6 10/01/2025 1,4614.00004/10/2017 280,500.00 2.739 2.777260,829.50
State of Georgia1919 MUN 1,095,000.00373384RY4 10/01/2026 1,8264.31001/26/2018 1,264,637.40 2.979 3.0201,156,699.73
State of Georgia1945 MUN 200,000.00373384RY4 10/01/2026 1,8264.31003/19/2018 230,984.00 3.204 3.248209,186.22
State of Georgia1962 MUN 390,000.00373384SP2 10/01/2023 7303.74010/25/2018 416,098.80 3.093 3.136394,330.58
State of Georgia1967 MUN 350,000.00373385BU6 02/01/2027 1,9492.72010/31/2018 377,601.00 3.412 3.460338,064.65
State of Georgia1980 MUN 1,200,000.00373384PB6 11/01/2027 2,2225.01411/30/2018 1,456,512.00 3.649 3.7001,281,041.59
State of Georgia2086 MUN 1,500,000.00373384RV0 10/01/2023 7303.72008/29/2019 1,599,780.00 1.749 1.7741,556,061.68
State of Georgia2229 MUN 425,000.00373384RY4 10/01/2026 1,8264.31001/31/2020 490,841.00 1.837 1.863473,666.46
State of Georgia2332 MUN 1,000,000.00373384RW8 10/01/2024 1,0963.82003/23/2020 1,094,000.00 1.889 1.9151,054,441.96
City of Glendora2109 MUN 1,345,000.00378612AL9 06/01/2028 2,4352.26509/16/2019 1,395,760.30 2.318 2.3501,338,121.84
City of Glendora2137 MUN 400,000.00378612AL9 06/01/2028 2,4352.26510/02/2019 415,096.00 2.194 2.225400,960.31
City of Glendora2590 MUN 1,365,000.00378612AJ4 06/01/2026 1,7042.10809/29/2021 1,419,094.95 1.075 1.0901,428,042.55
State of Hawaii1685 MUN 1,045,000.00419792DA1 10/01/2026 1,8263.15010/19/2016 1,126,698.10 2.431 2.4651,076,544.30
State of Hawaii1852 MUN 225,000.00419791YP7 02/01/2022 1234.80009/21/2017 228,332.25 2.071 2.100226,924.91
State of Hawaii1944 MUN 1,000,000.00419792NH5 10/01/2022 3651.92103/20/2018 1,016,470.00 2.584 2.620993,446.72
State of Hawaii1946 MUN 355,000.00419791YP7 02/01/2022 1234.80003/21/2018 360,257.55 2.761 2.800357,227.46
State of Hawaii1947 MUN 1,500,000.00419792NH5 10/01/2022 3651.92103/29/2018 1,524,705.00 2.663 2.7001,489,063.50
State of Hawaii1961 MUN 250,000.00419791YS1 02/01/2025 1,2195.23010/25/2018 285,420.00 3.363 3.410263,543.88
State of Hawaii1981 MUN 500,000.00419791YV4 02/01/2028 2,3145.48011/30/2018 615,665.00 3.687 3.739546,290.70
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 219
September 30, 2021
Par Value
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Investments by Fund Page 14
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Municipal Bonds
State of Hawaii1995 MUN 800,000.00419791YT9 02/01/2026 1,5845.33012/06/2018 941,072.00 3.304 3.350860,563.14
State of Hawaii2019 MUN 750,000.00419792NH5 10/01/2022 3651.92101/17/2019 762,352.50 2.613 2.650744,820.61
City of Huntington Beach2560 MUN 1,000,000.00446201AE5 06/15/2026 1,7181.34408/12/2021 999,270.00 0.909 0.9211,019,369.72
City of Huntington Beach2562 MUN 1,000,000.00446201AE5 06/15/2026 1,7181.34408/13/2021 999,270.00 0.927 0.9391,018,534.81
City of Los Angeles1748 MUN 1,000,000.00544351KS7 09/01/2023 7002.64002/14/2017 1,042,640.00 2.784 2.8231,000,521.09
City of Los Angeles1879 MUN 1,090,000.00544351KR9 09/01/2022 3352.44012/11/2017 1,112,148.80 2.355 2.3881,090,484.54
City of Los Angeles1969 MUN 295,000.00544351NP0 09/01/2026 1,7963.30011/02/2018 324,677.00 3.530 3.579291,478.87
City of Los Angeles2008 MUN 1,000,000.00544351MS5 09/01/2026 1,7963.50001/07/2019 1,110,110.00 3.077 3.1191,016,485.29
City of Los Angeles2200 MUN 840,000.00544351NQ8 09/01/2027 2,1613.40001/06/2020 933,878.40 2.360 2.393885,460.62
City of Los Angeles2213 MUN 985,000.00544351LQ0 09/01/2029 2,8923.05001/22/2020 1,061,022.30 2.413 2.4461,026,690.79
City of Los Angeles2283 MUN 1,000,000.00544351KV0 09/01/2026 1,7963.15003/05/2020 1,093,470.00 1.519 1.5411,075,005.27
Los Angeles Community College2487 MUN 1,000,000.0054438CYN6 08/01/2030 3,2261.80601/28/2021 992,570.00 1.432 1.4521,029,110.19
Los Angeles Community College2592 MUN 250,000.0054438CYL0 08/01/2026 1,7651.17409/30/2021 251,116.86 1.064 1.078251,116.86
Los Angeles Dept. of WTR & PWR1949 MUN 1,500,000.00544495VX9 07/01/2027 2,0995.51603/29/2018 1,836,465.00 3.254 3.3001,663,487.76
Los Angeles Dept. of WTR & PWR1965 MUN 425,000.00544495VX9 07/01/2027 2,0995.51610/29/2018 520,331.75 3.600 3.650463,771.56
Los Angeles Dept. of WTR & PWR1975 MUN 300,000.00544525NW4 07/01/2022 2735.18111/07/2018 311,004.00 3.166 3.210304,150.48
State of Massachusetts2227 MUN 250,000.0057582PUT5 05/01/2029 2,7694.91001/30/2020 304,350.00 2.331 2.363293,136.21
State of Massachusetts2543 MUN 1,000,000.0057582PUT5 05/01/2029 2,7694.91007/01/2021 1,217,400.00 1.484 1.5051,243,095.85
State of Maryland1689 MUN 485,000.005741925C0 03/01/2022 1514.30009/16/2016 493,351.70 1.534 1.555490,308.71
State of Maryland1762 MUN 1,000,000.00574193NC8 03/15/2022 1652.25003/22/2017 1,009,370.00 2.219 2.2501,000,000.00
State of Maryland1943 MUN 1,280,000.005741925D8 03/01/2023 5164.40003/20/2018 1,355,712.00 2.633 2.6701,309,198.23
State of Maryland1958 MUN 1,690,000.005741926L9 08/01/2024 1,0354.20010/19/2018 1,862,616.60 3.413 3.4611,721,787.68
State of Maryland2184 MUN 500,000.005741926N5 08/01/2025 1,4004.35012/16/2019 566,450.00 2.089 2.118540,105.19
State of Maryland2581 MUN 245,000.005741926N5 08/01/2025 1,4004.35009/23/2021 277,560.50 0.690 0.700278,758.85
State of Maryland - Dept/Trans2134 MUN 1,000,000.00574204WH2 06/15/2023 6224.45010/15/2019 1,069,400.00 1.893 1.9201,041,463.61
State of Michigan2002 MUN 825,000.005946108C4 05/15/2026 1,6873.85012/21/2018 842,061.00 3.452 3.500836,651.28
Menlo Park City School Dist.2104 MUN 1,000,000.00586840ND8 07/01/2027 2,0992.21410/08/2019 1,045,200.00 2.183 2.2141,000,000.00
Marin Community College Dist.1858 MUN 500,000.0056781RGU5 08/01/2027 2,1303.27209/28/2017 554,045.00 2.791 2.830511,175.70
Marin Community College Dist.1973 MUN 120,000.0056781RGT8 08/01/2026 1,7653.17211/05/2018 131,791.20 3.452 3.500118,342.94
Marin Community College Dist.2084 MUN 250,000.0056781RJL2 08/01/2027 2,1303.33008/29/2019 277,832.50 1.874 1.900269,273.32
Marin Community College Dist.2287 MUN 310,000.0056781RJJ7 08/01/2025 1,4005.00003/06/2020 358,263.90 1.193 1.210353,466.24
Marin Community College Dist.2495 MUN 1,000,000.0056781RKH9 08/01/2030 3,2261.45102/25/2021 970,660.00 1.431 1.4511,000,000.00
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 220
September 30, 2021
Par Value
Days To
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Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 15
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
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365
Municipal Bonds
Marin Community College Dist.2499 MUN 710,000.0056781RKH9 08/01/2030 3,2261.45102/25/2021 689,168.60 1.470 1.490707,673.06
Marin Community College Dist.2568 MUN 1,000,000.0056781RKU0 08/01/2026 1,7650.89309/14/2021 991,390.00 0.880 0.8931,000,000.00
Marin Community College Dist.2588 MUN 285,000.0056781RKD8 08/01/2026 1,7650.67909/29/2021 279,687.60 1.025 1.040280,160.56
Mt. San Antonio Community Coll1489 MUN 1,335,000.00623040GX4 08/01/2023 6694.10310/26/2015 1,428,223.05 2.490 2.5251,369,862.56
Mt. San Antonio Community Coll2208 MUN 230,000.00623040KQ4 08/01/2029 2,8612.56902/04/2020 245,354.80 2.533 2.569230,000.00
State of Mississippi1968 MUN 1,500,000.00605581LM7 11/01/2026 1,8573.75111/07/2018 1,688,010.00 3.377 3.4241,521,576.04
State of Mississippi1972 MUN 500,000.00605581LM7 11/01/2026 1,8573.75111/07/2018 562,670.00 3.401 3.449506,634.86
State of Mississippi2087 MUN 750,000.00605581HL4 12/01/2024 1,1572.98708/30/2019 802,665.00 1.745 1.770777,476.65
State of Mississippi2090 MUN 500,000.00605581HL4 12/01/2024 1,1572.98709/04/2019 535,110.00 1.783 1.807517,731.32
State of Mississippi2096 MUN 150,000.006055805W5 11/01/2025 1,4924.68109/09/2019 172,236.00 1.888 1.914165,956.34
State of Mississippi2189 MUN 250,000.006055805V7 11/01/2024 1,1274.51112/19/2019 278,822.50 2.079 2.108267,513.23
State of Mississippi2329 MUN 1,000,000.00605581LJ4 11/01/2023 7613.40803/20/2020 1,061,603.33 1.626 1.6491,035,376.99
City of Napa Solid Waste2055 MUN 595,000.00630337AL7 08/01/2024 1,0352.20008/08/2019 615,491.80 1.968 1.996598,256.21
New York St Envrnmntl Facs2007 MUN 450,000.0064985HWS2 07/15/2024 1,0182.12001/04/2019 466,677.00 2.860 2.900441,013.92
New York State Urban Dev Corp.2097 MUN 700,000.006500357D4 03/15/2026 1,6263.07009/09/2019 756,028.00 2.071 2.100728,132.22
New York State Envrnmntl Corp1933 MUN 2,000,000.0064986DEE1 06/15/2022 2572.43802/15/2018 2,028,960.00 2.624 2.6611,997,041.49
New York State Envrnmntl Corp2022 MUN 1,000,000.00649791CN8 03/01/2023 5164.69001/22/2019 1,060,590.00 2.752 2.7911,025,241.38
New York State Envrnmntl Corp2024 MUN 1,000,000.00649791CN8 03/01/2023 5164.69002/08/2019 1,060,590.00 2.751 2.7901,025,273.41
New York State Envrnmntl Corp2146 MUN 1,500,000.00649791PQ7 02/15/2025 1,2332.12010/31/2019 1,563,285.00 2.063 2.0911,501,405.18
New York State Envrnmntl Corp2224 MUN 580,000.00649791PS3 02/15/2027 1,9632.36001/30/2020 610,363.00 1.933 1.960591,584.47
New York State Envrnmntl Corp2575 MUN 1,500,000.00649791PR5 02/15/2026 1,5982.26009/13/2021 1,573,365.00 0.794 0.8051,593,550.18
City of Oakland2293 MUN 1,500,000.00672240WY0 01/15/2030 3,0282.11003/09/2020 1,536,840.00 1.436 1.4561,575,382.61
City of Oakland2307 MUN 1,500,000.00672240WY0 01/15/2030 3,0282.11003/13/2020 1,536,840.00 1.638 1.6611,551,293.29
City of Oakland2313 MUN 1,080,000.00672240WY0 01/15/2030 3,0282.11003/16/2020 1,106,524.80 2.247 2.2791,066,422.50
City of Oakland2316 MUN 1,500,000.00672240WX2 01/15/2029 2,6632.07003/16/2020 1,540,245.00 2.151 2.1811,488,856.87
Ohlone Community College Distr2165 MUN 600,000.00677765GY9 08/01/2027 2,1302.23711/22/2019 628,452.00 2.271 2.303597,879.52
Ohlone Community College Distr2175 MUN 280,000.00677765GY9 08/01/2027 2,1302.23712/06/2019 293,277.60 2.327 2.360278,168.77
Ohlone Community College Distr2179 MUN 970,000.00677765HA0 08/01/2029 2,8612.33712/11/2019 1,013,213.50 2.382 2.415964,718.39
Ohlone Community College Distr2341 MUN 1,185,000.00677765GZ6 08/01/2028 2,4962.28705/08/2020 1,238,585.70 1.849 1.8751,215,744.81
State of Ohio1688 MUN 800,000.00677522JB1 05/01/2023 5772.11009/13/2016 822,008.00 1.764 1.788803,819.10
State of Ohio1742 MUN 2,000,000.00677522JB1 05/01/2023 5772.11001/31/2017 2,055,020.00 2.485 2.5201,988,047.73
State of Ohio1832 MUN 900,000.006775207G7 04/01/2024 9134.97106/30/2017 997,191.00 2.416 2.450951,971.95
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 221
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 16
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
State of Ohio2308 MUN 500,000.00677521CT1 09/01/2026 1,7965.26203/13/2020 596,150.00 1.710 1.734581,687.63
Orange Cnty Water District2578 MUN 315,000.0068442CCY0 08/15/2025 1,4142.09509/16/2021 327,754.35 0.690 0.700331,754.12
Orchard School District1910 MUN 200,000.00685585FD8 08/01/2027 2,1303.12501/25/2018 212,444.00 3.208 3.253198,753.26
State of Oregon1682 MUN 570,000.0068609BGH4 05/01/2022 2122.50008/29/2016 577,695.00 1.528 1.550573,011.84
State of Oregon1974 MUN 500,000.0068607LXQ5 06/01/2027 2,0695.89211/06/2018 598,525.00 3.516 3.565548,221.95
State of Oregon2003 MUN 300,000.0068608USE7 08/01/2025 1,4002.87712/21/2018 313,977.00 3.156 3.200296,672.34
State of Oregon2015 MUN 445,000.0068607LXQ5 06/01/2027 2,0695.89201/16/2019 532,687.25 3.537 3.587494,807.06
State of Oregon2223 MUN 570,000.0068609TDT2 05/01/2024 9433.22701/30/2020 609,438.30 1.641 1.664592,118.08
State of Oregon2230 MUN 495,000.0068607LXQ5 06/01/2027 2,0695.89201/31/2020 592,539.75 2.583 2.619578,002.50
State of Oregon2266 MUN 1,000,000.0068607LXQ5 06/01/2027 2,0695.89202/24/2020 1,197,050.00 2.482 2.5171,173,731.30
State of Oregon2310 MUN 350,000.0068609BXT9 05/01/2027 2,0383.08003/13/2020 384,338.50 1.302 1.320382,683.10
State of Oregon2378 MUN 355,000.0068609TVS4 06/01/2030 3,1651.67207/02/2020 353,558.70 1.433 1.452361,256.43
State of Oregon2542 MUN 870,000.0068608KA24 08/01/2030 3,2265.33207/01/2021 1,086,464.70 1.943 1.9701,105,425.82
State of Oregon2549 MUN 1,225,000.0068609TU30 08/01/2028 2,4961.48407/08/2021 1,232,852.25 1.134 1.1501,251,769.55
State of Oregon2584 MUN 265,000.0068609TT81 08/01/2025 1,4000.80309/24/2021 264,891.35 0.690 0.700266,028.28
City of Pacifica2138 MUN 1,015,000.0069511AAS3 06/01/2025 1,3392.56310/23/2019 1,067,932.25 2.469 2.5031,017,024.97
City of Pacifica2139 MUN 580,000.0069511AAT1 06/01/2026 1,7042.66310/23/2019 613,959.00 2.611 2.647580,368.78
Pasadena CA Public Finance Aut1985 MUN 665,000.00702274CP4 12/01/2023 7913.43812/06/2018 706,216.70 3.205 3.250667,479.36
Pasadena CA Public Finance Aut2573 MUN 120,000.0070227RBM1 05/01/2026 1,6731.98409/09/2021 123,132.00 0.903 0.915125,742.24
Redondo Beach Unified School D2388 MUN 750,000.00757710UE6 08/01/2030 3,2261.66008/06/2020 740,122.50 1.439 1.459762,366.18
State of Rhode Island2192 MUN 260,000.0076222RYN6 01/15/2025 1,2022.00012/20/2019 270,558.60 2.231 2.262259,633.97
State of Rhode Island2219 MUN 1,500,000.0076222RXB3 04/01/2028 2,3743.25001/27/2020 1,663,665.00 2.077 2.1061,601,890.15
State of Rhode Island2239 MUN 550,000.0076222RXB3 04/01/2028 2,3743.25002/06/2020 610,010.50 1.990 2.018590,399.08
Rancho Santiago Comm College D2522 MUN 450,000.00752147HH4 09/01/2024 1,0660.63403/29/2021 451,062.00 0.625 0.633450,000.00
Redwood City School District2130 MUN 1,000,000.00757889EH9 08/01/2027 2,1302.28410/16/2019 1,046,600.00 2.252 2.2841,000,000.00
Redwood City School District2253 MUN 1,095,000.00757889EG1 08/01/2026 1,7652.15902/13/2020 1,140,595.80 1.727 1.7511,115,321.56
Santa Barbara Unified School D2385 MUN 490,000.00801315KU5 08/01/2029 2,8611.65307/21/2020 486,687.60 1.483 1.504495,310.36
San Bernardino Cmty College Di2166 MUN 1,500,000.00796720NC0 08/01/2028 2,4962.59012/12/2019 1,595,130.00 2.554 2.5901,500,000.00
San Bernardino Cmty College Di2365 MUN 2,000,000.00796720NV8 08/01/2029 2,8611.84807/07/2020 2,006,120.00 1.822 1.8482,000,000.00
County of Santa Clara1897 MUN 1,340,000.00801546PH9 08/01/2023 6692.50001/11/2018 1,395,248.20 2.436 2.4701,340,680.99
County of Santa Clara1899 MUN 1,460,000.00801546PJ5 08/01/2024 1,0352.68001/12/2018 1,549,118.40 2.643 2.6801,460,000.00
Santa Clarita Community Colleg2557 MUN 1,250,000.00801686TF3 08/01/2026 1,7651.14608/02/2021 1,258,187.50 0.742 0.7521,273,430.52
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 222
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 17
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
Santa Clara Valley Water Dist.2181 MUN 1,555,000.0080168ACV7 06/01/2028 2,4352.43412/12/2019 1,634,196.15 2.416 2.4501,553,494.47
Santa Cruz County Capital Fin.1906 MUN 465,000.0080181PCT2 06/01/2024 9742.50001/25/2018 487,385.10 2.968 3.010459,278.43
Santa Cruz County Capital Fin.1907 MUN 465,000.0080181PCU9 06/01/2025 1,3392.75001/25/2018 493,392.90 3.008 3.050460,441.73
Santa Cruz County Capital Fin.1908 MUN 470,000.0080181PCV7 06/01/2026 1,7043.00001/25/2018 506,410.90 3.107 3.150467,427.20
Santa Cruz County Capital Fin.1909 MUN 275,000.0080181PCW5 06/01/2027 2,0693.00001/25/2018 296,400.50 3.205 3.250271,953.19
San Diego Community College Di2550 MUN 255,000.00797272QS3 08/01/2027 2,1302.40707/09/2021 270,685.05 1.007 1.021274,940.14
San Diego Cnty Wtr Authority2580 MUN 875,000.00797412DN0 05/01/2026 1,6730.97109/17/2021 870,248.75 0.887 0.900877,776.44
San Dieguito Union High Sch Di2536 MUN 430,000.00797508JW9 08/01/2026 1,7651.07406/09/2021 428,740.10 1.059 1.074430,000.00
San Dieguito Union High Sch Di2537 MUN 435,000.00797508JX7 08/01/2027 2,1301.37206/09/2021 435,126.15 1.353 1.372435,000.00
Sequoia Union High School Dist2320 MUN 400,000.00817409N35 07/01/2025 1,3691.73503/18/2020 414,000.00 1.381 1.400404,823.96
Sequoia Union High School Dist2531 MUN 250,000.00817409N76 07/01/2029 2,8302.10304/30/2021 259,142.50 1.658 1.681257,589.26
City & County of San Francisco1441 MUN 360,000.00797646NL6 06/15/2022 2574.95002/09/2015 371,581.20 2.416 2.450365,777.72
City & County of San Francisco1509 MUN 1,000,000.00797646NC6 06/15/2025 1,3535.45011/27/2015 1,159,760.00 3.067 3.1101,074,514.65
City & County of San Francisco1711 MUN 2,105,000.00797646T48 06/15/2025 1,3532.29011/01/2016 2,202,208.90 2.219 2.2492,107,804.45
City & County of San Francisco1712 MUN 245,000.00797646T55 06/15/2026 1,7182.39011/01/2016 256,973.15 2.376 2.410244,792.72
City & County of San Francisco1839 MUN 230,000.00797646T48 06/15/2025 1,3532.29007/14/2017 240,621.40 2.682 2.720226,720.87
City & County of San Francisco2014 MUN 1,420,000.00797646ND4 06/15/2026 1,7185.60001/16/2019 1,698,050.20 3.304 3.3501,552,116.64
City & County of San Francisco2148 MUN 1,120,000.007976466C5 06/15/2029 2,8142.10010/31/2019 1,147,137.60 2.337 2.3691,099,254.58
San Francisco Cmnty Facs Dist1937 MUN 680,000.0079772EBC2 09/01/2027 2,1613.25003/02/2018 738,962.80 3.451 3.499671,530.37
San Francisco Cmnty Facs Dist2132 MUN 350,000.0079772ECL1 09/01/2029 2,8923.64810/11/2019 392,196.00 2.398 2.431379,777.67
San Francisco Cmnty Facs Dist2309 MUN 130,000.0079772ECJ6 09/01/2027 2,1613.46803/13/2020 142,858.30 1.577 1.599143,487.32
San Francisco Cmnty Facs Dist2571 MUN 300,000.0079772ECF4 09/01/2024 1,0663.10808/30/2021 318,774.00 0.741 0.752320,353.03
SF Bay Area Rapid Transit Dist2029 MUN 200,000.00797669XW3 07/01/2023 6382.62102/25/2019 207,864.00 2.672 2.710199,706.32
SF Bay Area Rapid Transit Dist2572 MUN 500,000.00797669ZJ0 07/01/2024 1,0041.97109/08/2021 518,195.00 0.419 0.425521,101.60
Sierra Joint Com. College Dist2501 MUN 585,000.00826239GD1 08/01/2029 2,8611.44503/09/2021 574,288.65 1.425 1.445585,000.00
Sierra Joint Com. College Dist2535 MUN 500,000.00826239GD1 08/01/2029 2,8611.44505/27/2021 490,845.00 1.461 1.481498,658.97
San Jose Evergreen Cmnty Colll1966 MUN 315,000.00798189PK6 09/01/2027 2,1613.72810/29/2018 353,467.80 3.676 3.727315,000.00
San Jose Evergreen Cmnty Colll2105 MUN 500,000.00798189QA7 08/01/2028 2,4962.35010/01/2019 527,300.00 2.317 2.350500,000.00
San Jose Unified School Dist.1435 MUN 580,000.00798186C83 08/01/2023 6692.50001/29/2015 603,263.80 2.663 2.700578,111.00
San Jose Unified School Dist.2518 MUN 1,000,000.00798186N81 08/01/2025 1,4000.55803/15/2021 991,130.00 0.739 0.750992,767.26
Santa Monica Cmnty College Dis2025 MUN 215,000.00802385QW7 08/01/2022 3042.90802/19/2019 219,846.10 2.714 2.752215,267.45
Santa Monica Cmnty College Dis2091 MUN 315,000.00802385RC0 08/01/2028 2,4963.47209/05/2019 354,167.10 1.972 2.000343,888.35
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 223
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 18
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
Santa Monica Cmnty College Dis2481 MUN 570,000.00802385RV8 08/01/2030 3,2261.69601/22/2021 565,542.60 1.499 1.520578,221.29
Santa Monica Cmnty College Dis2482 MUN 600,000.00802385RT3 08/01/2028 2,4961.49601/22/2021 598,092.00 1.085 1.100615,542.78
Santa Monica-Malibu USD2561 MUN 650,000.00802498VW2 07/01/2026 1,7340.98908/12/2021 647,608.00 0.877 0.890652,982.54
San Mateo Cnty Comm. College D2521 MUN 2,000,000.00799038NP5 09/01/2024 1,0660.50004/14/2021 1,992,960.00 0.444 0.4502,002,881.68
San Mateo Cnty Comm. College D2523 MUN 1,500,000.00799038NP5 09/01/2024 1,0660.50004/14/2021 1,494,720.00 0.444 0.4501,502,161.26
San Mateo Foster City SCH Dist1902 MUN 1,000,000.00799017UW6 09/01/2025 1,4312.69901/16/2018 1,069,180.00 2.786 2.825995,577.38
San Mateo Foster City SCH Dist1940 MUN 1,000,000.00799017UW6 09/01/2025 1,4312.69903/09/2018 1,069,180.00 2.959 3.000989,503.57
San Mateo Foster City SCH Dist2178 MUN 1,565,000.00799017VM7 09/01/2028 2,5272.54212/11/2019 1,674,237.00 2.311 2.3431,584,273.27
San Mateo Foster City SCH Dist2567 MUN 500,000.00799017XW3 09/01/2026 1,7960.92509/21/2021 496,205.00 0.912 0.925500,000.00
San Mateo Foster City SCH Dist2585 MUN 175,000.00799055QV3 08/01/2026 1,7651.79909/27/2021 179,761.75 0.897 0.910182,338.38
San Mateo Foster City SCH Dist2591 MUN 1,320,000.00799055ME5 08/01/2026 1,7656.00009/29/2021 1,533,906.00 2.297 2.3291,540,186.91
Solano Cnty Community Clg Dist2176 MUN 1,150,000.0083412PFQ0 08/01/2028 2,4962.71712/09/2019 1,228,487.50 2.462 2.4961,165,481.32
Sonoma Cnty Jr. College Distr.2577 MUN 155,000.00835569GT5 08/01/2026 1,7652.44709/15/2021 164,434.85 0.843 0.855166,655.77
South Pasadena Unified School1914 MUN 180,000.00839278JM1 08/01/2027 2,1303.00002/15/2018 195,773.40 3.057 3.100179,094.23
South Pasadena Unified School2161 MUN 370,000.00839278KC1 08/01/2029 2,8615.00012/12/2019 458,922.10 2.598 2.634430,203.79
South Pasadena Unified School2162 MUN 250,000.00839278KB3 08/01/2028 2,4965.00012/12/2019 304,832.50 2.549 2.584286,773.40
South Pasadena Unified School2163 MUN 145,000.00839278KA5 08/01/2027 2,1305.00012/12/2019 173,859.35 2.500 2.534163,852.64
South Pasadena Unified School2164 MUN 390,000.00839278JZ2 08/01/2026 1,7655.00012/12/2019 458,936.40 2.378 2.411434,840.43
San Rafael City High Sch Distr2150 MUN 1,755,000.00799289MR1 08/01/2024 1,0351.96511/13/2019 1,818,934.65 1.938 1.9651,755,000.00
Sunnyvale Elementary Sch Distr2100 MUN 135,000.00867578UT1 09/01/2028 2,5272.19009/19/2019 140,319.00 2.157 2.187135,000.00
Sunnyvale Elementary Sch Distr2101 MUN 135,000.00867578US3 09/01/2027 2,1612.09009/19/2019 140,100.30 2.061 2.090135,000.00
Tracy Unified School District2493 MUN 500,000.00892404CN2 08/01/2029 2,8611.64402/08/2021 487,265.00 1.437 1.457506,853.72
Temecula Valley Unified School2539 MUN 250,000.0087970GPS0 08/01/2028 2,4961.50306/16/2021 247,712.50 1.482 1.503250,000.00
Temecula Valley Unified School2569 MUN 355,000.0087970GPQ4 08/01/2026 1,7651.05108/27/2021 351,428.70 0.887 0.900357,527.90
State of Tennessee1673 MUN 1,000,000.00880541XY8 08/01/2026 1,7652.11608/25/2016 1,049,700.00 1.923 1.9501,007,254.87
State of Tennessee1674 MUN 1,650,000.00880541XX0 08/01/2025 1,4002.06608/25/2016 1,727,005.50 1.893 1.9201,658,438.61
State of Tennessee1676 MUN 700,000.00880541XX0 08/01/2025 1,4002.06608/25/2016 732,669.00 1.893 1.920703,580.02
State of Tennessee2001 MUN 205,000.00880541QU4 08/01/2024 1,0353.72812/20/2018 223,228.60 2.860 2.900209,405.48
State of Texas1482 MUN 920,000.00882723PP8 10/01/2021 02.58910/14/2015 920,000.00 1.864 1.890920,000.00
State of Texas1708 MUN 110,000.00882722VJ7 04/01/2022 1823.67310/19/2016 111,933.80 1.825 1.850110,949.43
State of Texas1855 MUN 250,000.00882723EN5 08/01/2025 1,4003.83209/22/2017 256,820.00 2.747 2.785258,945.12
State of Texas2195 MUN 1,500,000.008827237P8 10/01/2025 1,4613.05112/23/2019 1,627,275.00 1.975 2.0031,559,062.18
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 224
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 19
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
State of Texas2225 MUN 940,000.008827237T0 10/01/2029 2,9223.52101/30/2020 1,061,777.00 2.191 2.2211,027,492.10
State of Texas2255 MUN 1,265,000.008827237T0 10/01/2029 2,9223.52102/14/2020 1,428,880.75 2.192 2.2221,382,692.07
State of Texas2311 MUN 250,000.008827237N3 10/01/2024 1,0962.89903/16/2020 267,227.50 1.231 1.248261,998.90
State of Texas2541 MUN 245,000.008827235K1 10/01/2025 1,4612.92206/30/2021 264,553.45 0.641 0.650266,923.84
State of Texas2548 MUN 1,000,000.00882724RF6 10/01/2030 3,2872.42607/02/2021 1,065,360.00 1.480 1.5011,077,442.72
University of California2077 MUN 1,500,000.0091412GQG3 05/15/2025 1,3223.05008/26/2019 1,616,415.00 1.930 1.9571,555,868.07
University of California2095 MUN 1,000,000.0091412GQG3 05/15/2025 1,3223.05009/09/2019 1,077,610.00 1.797 1.8211,042,064.52
State of Utah1731 MUN 450,000.00917542QR6 07/01/2024 1,0044.55401/04/2017 480,019.50 2.904 2.944467,752.27
State of Utah2306 MUN 1,500,000.00917542QV7 07/01/2025 1,3693.53903/13/2020 1,586,160.00 1.948 1.9751,583,090.80
State of Washington1672 MUN 250,000.0093974DHW1 08/01/2022 3042.74008/08/2016 255,310.00 1.504 1.524252,407.71
State of Washington1721 MUN 515,000.0093974CPH7 08/01/2022 3044.63612/05/2016 533,982.90 2.465 2.500523,496.74
State of Washington1802 MUN 485,000.0093974CRC6 08/01/2024 1,0354.66905/23/2017 539,601.30 2.416 2.450512,795.34
State of Washington2196 MUN 500,000.0093974CRC6 08/01/2024 1,0354.66912/24/2019 556,290.00 1.978 2.005535,866.20
State of Wisconsin2547 MUN 2,000,000.0097705MNU5 05/01/2031 3,4992.45107/02/2021 2,122,960.00 1.553 1.5752,154,962.42
State of Wisconsin2574 MUN 1,500,000.0097705MNP6 05/01/2026 1,6732.08909/09/2021 1,571,970.00 0.739 0.7501,590,296.05
State of Wisconsin2576 MUN 1,000,000.0097705MNP6 05/01/2026 1,6732.08909/13/2021 1,047,980.00 0.769 0.7801,058,798.56
Subtotal and Average 174,339,701.38 169,220,000.00 179,627,936.44 2.079 2.108 1,700
Supranationals (World Bank) Bonds
Inter-American Dev. Bank1978 IADB 1,500,000.004581X0CZ9 09/14/2022 3481.75011/09/2018 1,522,200.00 3.106 3.1501,481,289.29
Inter-American Dev. Bank2528 IADB 2,000,000.004581X0DV7 04/20/2026 1,6620.87504/20/2021 1,992,200.00 0.910 0.9231,995,720.39
Inter-American Dev. Bank2586 IADB 2,000,000.0045818WDH6 06/17/2026 1,7200.80009/27/2021 1,992,240.00 0.914 0.9271,988,298.14
Intl Bk Recon & Development1976 IBRD 1,500,000.00459056LD7 01/19/2023 4757.62511/08/2018 1,643,265.00 3.111 3.1551,581,010.82
Intl Bk Recon & Development1982 IBRD 1,000,000.00459058GL1 09/27/2023 7263.00011/27/2018 1,052,720.00 3.018 3.060998,888.11
Intl Bk Recon & Development2470 IBRD 1,500,000.00459058JL8 10/28/2025 1,4880.50001/08/2021 1,479,975.00 0.480 0.4871,500,760.64
Intl Bk Recon & Development2492 IBRD 1,500,000.00459058JS3 02/10/2026 1,5930.65002/10/2021 1,477,800.00 0.641 0.6501,500,000.00
Intl Bk Recon & Development2497 IBRD 1,500,000.0045905U5Y6 02/18/2026 1,6010.60002/18/2021 1,472,445.00 0.591 0.6001,500,000.00
Intl Bk Recon & Development2498 IBRD 1,500,000.00459058JL8 10/28/2025 1,4880.50002/18/2021 1,479,975.00 0.591 0.6001,493,980.53
Intl Bk Recon & Development2510 IBRD 1,500,000.00459058JL8 10/28/2025 1,4880.50003/01/2021 1,479,975.00 0.787 0.7981,482,141.44
Intl Bk Recon & Development2534 IBRD 1,500,000.00459058JS3 02/10/2026 1,5930.65005/26/2021 1,477,800.00 0.833 0.8451,487,525.34
Intl Bk Recon & Development2553 IBRD 1,500,000.00459058JS3 02/10/2026 1,5930.65007/15/2021 1,477,800.00 0.839 0.8511,487,123.71
Intl Bk Recon & Development2559 IBRD 1,500,000.00459058JS3 02/10/2026 1,5930.65008/12/2021 1,477,800.00 0.871 0.8831,485,086.26
International Finance Corp.2217 IFC 1,266,000.0045950VNR3 01/15/2025 1,2021.62501/27/2020 1,254,492.06 2.186 2.2161,266,000.00
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 225
September 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 20
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Supranationals (World Bank) Bonds
International Finance Corp.2441 IFC 1,000,000.0045950VPE0 10/15/2025 1,4750.25010/30/2020 979,270.00 0.497 0.5041,000,000.00
International Finance Corp.2454 IFC 1,500,000.0045950VPH3 11/15/2025 1,5060.25011/30/2020 1,472,220.00 0.683 0.6921,500,000.00
International Finance Corp.2483 IFC 1,500,000.0045950VPJ9 01/15/2026 1,5670.58001/25/2021 1,469,445.00 0.501 0.5081,504,528.49
International Finance Corp.2502 IFC 1,500,000.0045950VPJ9 01/15/2026 1,5670.58002/11/2021 1,469,445.00 0.522 0.5301,503,159.37
International Finance Corp.2503 IFC 1,500,000.0045950VPS9 02/26/2026 1,6090.50002/26/2021 1,479,165.00 0.616 0.6251,491,884.92
International Finance Corp.2514 IFC 2,000,000.0045950VPT7 03/15/2026 1,6260.50003/15/2021 1,988,220.00 0.808 0.8192,000,000.00
International Finance Corp.2515 IFC 1,500,000.0045950VPU4 03/23/2026 1,6340.75003/23/2021 1,499,115.00 0.746 0.7571,499,516.40
International Finance Corp.2517 IFC 2,000,000.0045950VPU4 03/23/2026 1,6340.75003/23/2021 1,998,820.00 0.887 0.9001,986,871.16
International Finance Corp.2532 IFC 1,500,000.0045950VPY6 05/15/2026 1,6870.50005/28/2021 1,495,905.00 1.006 1.0201,500,000.00
Subtotal and Average 35,233,785.01 35,266,000.00 35,132,292.06 1.060 1.074 1,451
Total Investments and Average 549,257,338.77 542,260,069.93 555,642,238.38 1.590 1.612 1,535
Portfolio CPA
AP
Run Date: 10/18/2021 - 02:43 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
15.b
Packet Pg. 226
1 General Investment Guidelines:Full Compliance
a) The max. stated final maturity of individual securities in the portfolio should be 10 years.
b) A max. of 30 percent of the par value of the portfolio shall be invested in securities with maturities 29.1%
beyond 5 years.
c) The City shall maintain a minimum of one month's cash needs in short term investments.
d) At least $50 million shall be maintained in securities maturing in less than 2 years.
Plus two managed pool accounts which provide instant liquidity:
- Local Agency Investment Fund (LAIF) - maximum investment limit is $75 million $25.2 million
- Fidelity Investments $4.2 million
e) Should market value of the portfolio fall below 95 percent of the book value, report this fact within a 101.15%
reasonable time to the City Council and evaluate if there are risk of holding securities to maturity.
d) Commitments to purchase securities newly introduced on the market shall be made no more than
three (3) working days before pricing.
f) Whenever possible, the City will obtain three or more quotations on the purchase or sale of
comparable securities (excludes new issues, LAIF, City of Palo Alto bonds, money market
accounts, and mutual funds).
2 U.S. Government Securities:Full Compliance
a) There is no limit on purchase of these securities.
b) Securities will not exceed 10 years maturity.
3 U.S. Government Agency Securities:Full Compliance
a) There is no limit on purchase of these securities except for:
Callable and Multi-step-up securities provided that:
- The potential call dates are known at the time of purchase;
- the interest rates at which they "step-up" are known at the time of purchase; and
- the entire face value of the security is redeemed at the call date.
- No more than 25 percent of the par value of portfolio.24.17%
b) Securities will not exceed 10 years maturity.
4 California State, California Local Government Agencies, and other United States State Bonds:Full Compliance
a)Having at time of investment a minimum Double A (AA/Aa2) rating as provided by a nationally
recognized rating service (e.g., Moody’s, Fitch, and/or Standard and Poor’s).
b)May not exceed 40 percent of the par value of the portfolio.31.46%
5 Certificates of Deposit (CD):Full Compliance
a) May not exceed 20 percent of the par value of the portfolio;None Held
b) No more than 10 percent of the par value of the portfolio in collateralized CDs in any institution.
c) Purchase collateralized deposits only from federally insured large banks that are rated by
a nationally recognized rating agency (e.g. Moody's, Fitch, and/or Standard & Poor's).
d) For non-rated banks, deposit should be limited to amounts federally insured (FDIC)
e) Rollovers are not permitted without specific instruction from authorized City staff.
6 Banker's Acceptance Notes (BA):Full Compliance
a) No more than 30 percent of the par value of the portfolio.None Held
b) Not to exceed 180 days maturity.
c) No more than $5 million with any one institution.
$123.4 million
2.77%
Attachment C
Investment Policy Compliance
As of September 30, 2021
Investment Policy Requirements
Compliance
Check / Actual
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Attachment C
Investment Policy Compliance
As of September 30, 2021
Investment Policy Requirements
Compliance
Check / Actual
7 Commercial Paper:Full Compliance
a) No more than 15 percent of the par value of the portfolio.None Held
b) Having highest letter or numerical rating from a nationally recognized rating service.
c) Not to exceed 270 days maturity.
d) No more than $3 million or 10 percent of the outstanding commercial paper of any one institution,
whichever is lesser.
8 Short-Term Repurchase Agreement (REPO):Full Compliance
a) Not to exceed 1 year.None Held
b) Market value of securities that underlay a repurchase agreement shall be valued at 102 percent or
greater of the funds borrowed against those securities.
9 Money Market Deposit Accounts Full Compliance
a) Liquid bank accounts which seek to maintain a net asset value of $1.00.
10 Mutual Funds:Full Compliance
a) No more than 20 percent of the par value of the portfolio.None Held
b) No more than 10 percent of the par value with any one institution.
11 Negotiable Certificates of Deposit (NCD):Full Compliance
a) No more than 20 percent of the par value of the portfolio.6.51%
b) No more than $5 million in any one institution.Federally Insured
12 Medium-Term Corporate Notes:Full Compliance
a) No more than 10 percent of the par value of the portfolio.4.28%
b) Not to exceed 5 years maturity.
c) Securities eligible for investment shall have a minimum rating of AA or Aa2 from a nationally
recognized rating service.
d) No more than $5 million of the par value may be invested in securities of any single issuer, other
than the U.S. Government, its agencies and instrumentality.
e) If securities owned by the City are downgraded by either rating agencies to a level below AA it
shall be the City's policy to review the credit situation and make a determination as to whether
to sell or retain such securities.
13 Supranational Organizations Securities:Full Compliance
a) Securities will not exceed 5 years maturity
b) No more than 20 percent of the par value of the portfolio.6.51%
c) No more than 10 percent in any one institution.
d) Securities eligible for investment shall have a minimum rating of AA or Aa2 from a nationally
recognized rating service.
14 Prohibited Investments:
a) Reverse Repurchase Agreements
b) Derivatives as defined in Appendix B of the Investment Policy
15 All securities shall be delivered to the City's safekeeping custodian, and held in the name of the
City, with the exception of :
- Certificates of Deposit, Mutual Funds, and Local Agency Investment Fund (LAIF)
Full Compliance
None Held
Full Compliance
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City of Palo Alto (ID # 13642)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: Palo Alto Fire Department Semiannual Performance Report for the
Second Half of Fiscal Year 2021
From: City Manager
Lead Department: Fire
Recommendation
Staff recommends the City Council review the Second Palo Alto Fire Department Semi-
Annual Performance Report for Fiscal Year 2021.
Background and Discussion
In Fiscal Year 2015 the Palo Alto Fire Department (PAFD) identified performance
reporting as a key initiative and began reporting on key performance measures
quarterly. In Fiscal Year 2018 the Department began submitting reports twice each
year.
The report provides overall calls for service information, as well as more detailed
information on the key service areas, including Emergency Medical Services, Fire
Suppression, Rescue and Hazardous Materials Response, and Fire Prevention. The
report also provides information on mutual and automatic aid with our regional public
safety partners and internal workforce planning efforts.
Performance measures include the following:
• Calls for Service: This data provides information on the final outcome of all
emergency response calls. The data is tracked in the Fire Department’s Record
Management System, and uses standardized call type codes, which are defined
by the National Fire Incident Reporting System (NFIRS). The report includes
overall call volume by primary category, and a detailed listing of call type in the
service type sections.
• Response Times: The time that an alert is received from the emergency
dispatchers to the arrival of the fire resources at the scene of the emergency.
This information is tracked in the Computer Aided Dispatch (CAD) System, and
the performance goals, or service levels, are set by Council in accordance with
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City of Palo Alto Page 2
county and national standards.
• Ambulance Transports: The report provides the number of ambulatory transports
to hospitals or other medical care facilities, and the proportion of Emergency
Medical Calls that included transports. This information is tracked in the Fire
Department’s Emergency Medical Record Management System.
• Fire Containment: This measures the proportion of building and structure fires
that are contained to the area or room of origin within Palo Alto and Stanford
Campus.
• Mutual and Automatic Aid: This includes the number and proportion of all
incidents that the PAFD provided aid to neighboring communities, as well as the
aid received from neighboring Fire Departments. This information is tracked in
the CAD System.
• Permits: This provides the total count of facility, electric vehicle, and solar
permits issued by the Fire Prevention Bureau. This information is currently
tracked in the Development Center’s Records Management System.
• Inspections: A count of the total number of Hazardous Materials and State
Mandated inspections is provided. In addition, an estimated number of
inspections to be completed for the year is also provided to assess overall
workload performance to date.
• Fire and Life Safety Plans Reviewed: This provides a total count of all plans
reviewed, as well as the proportion of plans that were reviewed within the time
guidelines.
• Vacancies and Off-Line Employees: This section provides the total number of
budgeted full-time equivalent shift personnel, current vacancies, and employees
that are off-line due to workers compensation or light duty. This information is
obtained from the Fire Department’s Staffing and Scheduling System (TeleStaff),
as well as the City’s Personnel Management System.
• Succession Planning Metrics: This provides the number and proportion of shift
personnel that are eligible to retire, or will be eligible within the next five years.
This information is tracked in the City’s Personnel Management System. This
report also provides the total number of hours that shift personnel spent in an
acting capacity. Personnel serving in an acting capacity are a key component of
the Department’s overall succession planning efforts. Acting capacity allows
firefighters to learn the responsibilities of higher ranks with guidance from senior
officers. This information is tracked in TeleStaff.
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City of Palo Alto Page 3
• Training hours: The total number of training hours completed by all shift
personnel is provided, as well as the average number of hours per each shift
personnel on staff. This information is tracked in the Fire Department’s Record
Management System. Local, State and Federal mandates require fire personnel
to train a minimum of 20 hours per month.
Attachments:
• Attachment16.a: ATTACHMENT A_Coverletter
• Attachment16.b: ATTACHMENT B_Semi Annual Performance Report FY20.2 FINAL
• Attachment16.c: ATTACHMENT C_EMS Customer Report FY21P2_
• Attachment16.d: ATTACHMENT C_Kudos
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City of Palo Alto
Fire Department
Honorable Councilmembers,
Enclosed is the performance report for the second half of Fiscal Year 2021, and we have continued to
see the change in our service demands from the Coronavirus pandemic persist.
The fiscal crisis caused by the Coronavirus Pandemic required the department to eliminate eight sworn
Firefighter positions in Operations and Fire Prevention. With a collaborative effort from the City and
Council, we were able to create these eliminations through attrition. Seven of those positions were
vacated in the previous reporting period, and the last remaining position was vacated in April 2021.
The Fire Department browned out Fire Station 2 as a result of these resource reductions and positions
eliminations, during this report period Fire Station 2 was closed ninety-four percent (94%) of the time.
The Department is currently testing an innovative alternative deployment model that includes a two-
position squad that enables the Department to have an active unit at every station with reduced
staffing.
This time period also involved one of the largest hazardous materials incidents in the City: on May 6th, a
failed sensor in the generator plant pump at the Veterans Affairs Palo Alto Health Care System's Palo
Alto campus caused a diesel fuel spill contaminating a 600-foot section of Matadero creek. The
Department continues to work with Veteran’s Affairs Office to inspect the site and ensure clean up and
restoration requirements have been met.
Sincerely,
Geo Blackshire
Fire Chief
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Palo Alto Fire Department Second
Semi-Annual Performance Report
Fiscal Year 20 21
Highlights
➢ Reduction in call volume from previous year due to Coronavirus Pandemic Shelter in Place
persisted
➢ EMS Incidents accounted for 62% of all calls, totaling 2180
➢ Response time goals for EMS and Fire calls were met
➢ Fire containment goals were not met
➢ 4% increase in fire incidents
➢ 13% increase in service calls
➢ The Fire Prevention Bureau completed zero State Mandated inspections and, on time reviews
fell to 67% due to reduced staffing
Fire Station 2 Brown Out
In response to the economic recession brought on by the Coronavirus pandemic, 5.0 FTE Line
Firefighter positions were frozen, and Fire Station 2 (College Terrace) was browned-out. A brown-out
is when a fire station is temporarily shut down. When fire suppression personnel take leave from a
shift, i.e., sick leave, vacation, etc. the engine/ambulance is temporarily taken out of service to
compensate for budget shortfalls instead of filling that vacancy with overtime personnel. Fire Station 2
is browned-out every weekday from 8:00 PM to 8:00 AM and on weekends. The table below shows the
number of days in each month that Station 2 was shut down for this reporting period.
Month Count of Days Percentage
January 30 97%
February 27.5 98%
March 27 87%
April 26 87%
May 29.5 95%
June 29.5 98%
6 Month Total 169.5 94%
When Fire Station 2 is browned-out, response times into this district are increased as fire engines and
ambulances from other districts are the first-due responding units for emergencies in Station 2’s
response area.
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PAFD FY21 Bi-Annual Performance Report
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Calls for Service
The Palo Alto Fire Department (PAFD) responded to a total of 3,531 calls for service in the second six-
month period of Fiscal Year 2021. The calls include responses within Palo Alto, Stanford, and
neighboring cities to provide Auto and Mutual Aid. Approximately eighty-seven percent (87%) of calls
are generated from Palo Alto, eleven percent (11%) from Stanford, and the remainder from
neighboring cities or requests for regional fire deployment.
The majority of calls were for Rescue and Emergency Medical Services, making up sixty-two percent
(62%) of the responses. Table 1 below shows the main categories of the calls to which PAFD
responded. Calls are classified based on the actual event occurred, rather than the initial call request.
Call Type FY20
JAN-JUN
FY21
JAN-JUN
Rescue and Emergency Medical Services Incidents 2,237 2,180
Good Intent 561 512
False Alarm and False Call 405 406
Service Call 267 301
Fire 69 72
Hazardous Condition, No Fire 64 57
Grand Total 3,603 3,531
Good Intent and False Alarm calls make up the second largest types of responses. Most calls for service
that may be a true threat of fire, gas or other emergency hazard are actually found to be something
else after Firefighters investigate the situation. These calls are coded as Good Intent calls. As well,
many fire alarm activations are from causes other than fire or emergency hazard. These situations are
categorized as False Alarm calls.
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PAFD FY21 Bi-Annual Performance Report
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Emergency Medical Services and Rescue
Emergency Medical Service (EMS) is the primary service that the Palo Alto Fire Department provides to
Palo Alto and Stanford. The Palo Alto Fire Department is the only Fire Department in the County that
runs its own ambulance and transport services.
Of the 2,237 Emergency Medical Service calls the PAFD responded to in the second period of Fiscal
Year 2021, the overwhelming majority were for medical, trauma and cardiac emergencies that did not
involve a vehicle accident.
Rescue and EMS Performance Measures FY20
JAN-JUN
FY21
JAN-JUN
Emergency Medical Service Incident 2,201 2,148
Extrication, Rescue 26 22
Rescue or EMS Standby 10 4
Lock-In 0 6
Water and Ice-Related Rescue 0
Total 2,237 2,180
Transports
Number of Transports 1,530 1,617
Percent of EMS Calls resulting in transport 68% 74%
Response Times
Percent of first responder arriving on scene to EMS calls
within 8 minutes
92% 93%
Percent of paramedic responder arriving on scene to
EMS calls within 12 minutes
99%
99%
Average response time for first responder arriving on
scene to EMS calls
5:25 5:19
This period reflects a decrease to the number of Rescue and EMS Incident calls. The number of
transports increased, thus the proportion of calls resulting in a transport increased at seventy-four
percent (74%) of all Rescue and EMS calls.
Response Time Goal Met: At least 90% of first responder arriving on scene to EMS calls within
eight minutes.
This period the PAFD first responder arrived on scene to EMS calls within eight minutes, ninety-three
percent (93%) of the time.
Response Time Goal Met: At least 99% of paramedic responder arriving on scene to EMS calls
within 12 minutes.
This period, the PAFD paramedic responders arrived on scene to EMS calls within 12 minutes ninety-
nine percent (99%) of the time.
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PAFD FY21 Bi-Annual Performance Report
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Fire Suppression
Very few of the potential fire calls coming into dispatch turn out to be a real fire once PAFD
investigates the scene and cause of the concerning elements. The total of calls this period was seventy-
two (72) whereas fifty-eight (58) calls where fire was present originated from Palo Alto. Nine (9),
occurred in Stanford. There were nine (9) building fires that the Department responded to in Palo Alto
and the fire was contained to the room of origin in three of those fires. Here are the descriptions of the
significant fires for this period:
1/5/21: 400 block of Bryant Ave. Garage fire in Sublevel A, possible homeless encampment.
2/18/21: 100 Block of Seal Ave. Structure Fire in Garage, fire was contained to Garage area.
3/3/21: 3500 Block of Deer Creek. Battery Fire and subsequent Hazardous Materials Event
3/26/21: 300 Block of Everett. Structure Fire House Fire in Carport with minimal extension into other areas.
4/16/21: Foothills Expressway. Vehicle Rollover with patient extrication required.
5/6/21: 3800 Block of Miranda. Diesel spill, clean up and investigation ongoing.
5/14/21: 3300 Block of Hillview. Hazardous Materials incident with Chemical smell. Multiple entries in full
hazardous materials protective equipment. No contamination found.
6/5/21: 3100 Block of Flowers. Structure Fire. Fire isolated to room of origin.
Fire Suppression Measures
FY20
JAN-JUN
FY21
JAN-JUN
Structure Fire 17 29
Outside rubbish fire 21 17
Natural vegetation on fire 14 11
Fire, Other 10 9
Mobile property (vehicle) fire 3 4
Special outside fire 4 2
Total 69 72
Response Times
Percent of first responder arriving on scene to Fire
calls within 8 minutes 87% 90%
Average response time for first responder arriving on
scene to Fire calls 5:43 5:37
Fire Containment
Percent of building and structure fires contained to
the room or area of origin 50% 33%
Response Time Goal Met: At least 90% of first responder arriving on scene to Fire calls within
eight minutes.
This period the PAFD first responder arrived on scene to Fire calls within eight minutes was ninety
(90%) of the time.
Fire Containment Goal Not Met: At least 90% of building and structure fires contained to the
room or area of origin.
This period there were five building or structure fires within Palo Alto or Stanford, of which thirty-three
percent (33%) were contained to the room or area of origin. Crews arrived on scene in under 8 minutes
for all but two incidents. The maximum response time was 8 minutes and 32 seconds.
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PAFD FY21 Bi-Annual Performance Report
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Hazardous Materials
The Fire Department responded to a total of sixty-four (64) emergencies related to hazardous
materials. The two primary categories of calls continue to be for Spills and Leaks or Electrical Problems,
making up sixty-four percent (64%) of all Hazardous Materials calls this period.
Hazardous Materials Response Measures FY20
JAN-JUN
FY21
JAN-JUN
Combustible/Flammable spills and leaks 24 22
Electrical wiring/Equipment problem 17 16
Hazardous Condition, Other 10 5
Chemical release, reaction, or toxic condition 8 5
Accident, potential accident 3 4
Biological hazard 1 5
Attempted burning, illegal action 1 0
Total 64 57
Response Times
Average response time for first responder arriving on
scene to Rescue & Hazardous Materials calls 7:03 6:07
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PAFD FY21 Bi-Annual Performance Report
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Mutual and Automatic Aid
The Fire Department previously held automatic aid agreements with five regional Fire Departments,
including Mountain View, Menlo Park, Woodside, Cal Fire, and Santa Clara County Fire. At the request
of the City of Mountain View, the automatic aid agreement was modified at the beginning of January
2018 resulting in a significant decrease in the number of calls compared to the prior fiscal year. The
Palo Alto Fire Department continues to advocate for the closest unit response and collects objective
data to support improved services to all of our communities under the previous automatic aid
agreement.
Santa Clara County Fire received the highest amount of aid from the Department this period
accounting for fifty-eight percent (58%) of all mutual and auto aid provided. The Department required
thirty-one percent (31%) more Aid from other jurisdictions this period compared to the prior year, with
the majority received from Mountain View with a total of thirty-six (36) incidents.
Mutual Aid Performances FY20
JAN-JUN
FY21
JAN-JUN
Mutual and Auto Aid Provided
Agency
Santa Clara County Fire 33 51
Mountain View Fire 15 16
Menlo Park Fire 4 3
San Jose 0 1
San Mateo City 1 -
San Mateo County 2 -
Morgan Hill 1 -
Gilroy 1 -
All Mutual and Auto Aid
Provided 57 71
Mutual and Auto Aid Received
Agency
Mountain View Fire 36 13
Menlo Park Fire 16 5
Woodside Fire 10 5
Santa Clara County Fire 1 2
All Mutual and Auto Aid Received 63 25
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PAFD FY21 Bi-Annual Performance Report
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Fire Prevention
The Fire Prevention Bureau ensures compliance with the local and State Fire Codes for the safety of
occupants and protection of property. Fire Inspectors perform fire sprinkler and fire alarm plan checks,
permitting, and field inspections with the goal of ensuring all construction complies with local and
national codes.
This period saw a significant decrease in the number of permits, inspections and plans reviewed on
time due to staffing reductions and vacancies. One-third of Fire Inspectors were eliminated as part of
the budget reductions resulting from the economic impact of the Coronavirus pandemic in Fiscal Year
2021. With reduced resources, the Bureau has seen a sharp decrease in the number of fire and life
safety plan reviews completed on time – almost one-third of plans are being reviewed late.
In addition to delays in plan reviews, the Bureau has not been able to conduct any annual State
Mandate or State Regulated Inspections this year. All State Mandated inspections reported have been
completed by engine crews on shift.
Prevention Bureau Performance Measures FY20
JAN-JUN
FY21
JAN-JUN
Permits
Fire Permits Issued 160 98
Sprinkler Permits Issued 103 92
Solar Permits Issued 62 130
Electric Vehicle Permits Issued* - -
Inspections
Fire Inspections 3,758 3,511
Hazardous Material (HazMat) Inspections Completed 44 51
Number of HazMat Facilities Inspections for the year 716 716
Percent of Hazardous Material Facilities Inspections Complete 6% 7%
State Mandated Inspections Completed 41 153
Number of State Mandated Inspections for the year 535 532
Percent of State Mandated Facilities Inspections Complete 8% 29%
Fire and Life Safety Plan Review
Plans Reviewed 716 813
Percent of Reviews Completed On-Time 97% 67%
*The data collection system is currently malfunctioning and not capturing Electric Vehicle Permit statistics, when
this is resolved the Department will update reports retroactively.
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PAFD FY21 Bi-Annual Performance Report
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Workforce Planning
The Department operated daily emergency response operations with a total of 78.00 FTE suppression
personnel for the second period of FY21. This includes three battalions of crews that staff six fire
stations in the City and Stanford 24 hours each day. Over the last period, the Department has operated
with 2 positions vacant due to separations and retirements. The Department continues to struggle with
rising injury rates with 8 personnel out on lightduty or leave. This creates a total of 10.0 FTE positions
that required backfill with overtime.
The Training Division shows an increase in training hours, however, this is due to a change in
methodology for capturing training hours. Crews conducted wildland fire drills, rope rescue, required
EMS trainings, and specialized trainings on COVID procedures during this period.
Vacancies and Off-Line Employees FY21 JAN-JUN
Classification Budgeted
FTE Vacancies
Off-Line Employees
(Workers
Comp/Light Duty)
Personnel
On Line
Percent of
Personnel
On Line
Battalion Chief 3.0 0.0 0.0 3.0 100%
Fire Captain 20.0 0.0 3.0 17.0 85%
Fire Apparatus
Operator
& Fire Fighters
55.0 2.0 5.0 48.0 87%
TOTAL 78.0 2.0 8.0 68.0 87%
Succession Planning FY20
JAN-JUN
FY21
JAN-JUN
Personnel
Number of Shift Staff Currently Eligible to Retire 23 17
Number of Shift Staff Eligible to Retire in Five Years 15 15
Percent of all Shift Staff Eligible to Retire within Five Years 44% 41%
Number of Acting Battalion Chief Hours 0 324
Number of Acting Captain Hours 2,451 1,890
Number of Acting Apparatus Operator Hours 12,992 9,273
Training
Hours of Training Completed 10,960 17,706
Average Hours Per Line Personnel 132 227
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City of Palo Alto (ID # 13754)
City Council Staff Report
Meeting Date: 11/8/2021
City of Palo Alto Page 1
Title: Selection of Applicants to Interview for the Architectural Review Board,
Historic Resources Board, Parks and Recreation Commission, and Planning
and Transportation Commission
From: City Manager
Recommended Motion
Staff recommends that Council consider the following motion:
Recommendation
Staff recommends that Council <<Enter Recommendation here>>
Executive Summary
<<Enter Executive Summary here>>
Background
<<Enter Background here>>
Discussion
<<Enter Discussion here>>
Timeline, Resource Impact, Policy Implications (If Applicable)
Stakeholder Engagement
Environmental Review
<<Enter Environmental Review here>>
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Schedule of Meetings
Published October 28, 2021
This is a courtesy notice only. Meeting dates, times, and locations are subject to change. Almost all Palo Alto
Council and some Standing Committee meetings are cablecast live on Channel 26. If there happens to be
concurrent meetings, one meeting will be broadcast on Channel 29.
Until further notice, all meetings except City Council Meetings will be held virtually.
City Council Meetings will be held in-person and virtually starting November 1st.
Persons with disabilities who require auxiliary aids or services in using City facilities or programs, or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may
contact: ADA Coordinator, City of Palo Alto, 650-329-2550 (voice) or 329-1199 (TDD), ada@cityofpaloalto.org. Listening assistive devices are available in the Council Chambers. Sign language interpreters will be
provided upon request with 72 hours advance notice. Please advise the City Clerk's Office (650-329-2571) of meetings or changes by 3:00 p.m. on Wednesdays for inclusion in the following week’s schedule.
10/28/2021
MONDAY, NOVEMBER 1
Sp. City Council Meeting, 5 p.m.
TUESDAY, NOVEMBER 2
Sp. Finance Committee Meeting, 6 p.m.
WEDNESDAY, NOVEMBER 3
Sp. Utilities Advisory Commission Meeting, 5 p.m.
THURSDAY, NOVEMBER 4
Architectural Review Board Meeting, 8:30 a.m.
Sp. Public Art Commission Meeting, 6 p.m.
MONDAY, NOVEMBER 8
Sp. City Council Meeting, 5 p.m.
TUESDAY, NOVEMBER 9
Sp. Policy & Services Committee Meeting, 6 p.m.
WEDNESDAY, NOVEMBER 10
Planning & Transportation Commission Meeting, 6 p.m.
MONDAY, NOVEMBER 15
Sp. City Council Meeting, 5 p.m.
TUESDAY, NOVEMBER 16
Sp. Finance Committee Meeting, 6 p.m. (CANCELLED)
WEDNESDAY, NOVEMBER 17
Sp. Parks & Recreation Commission Meeting, 7 p.m.
THURSDAY, NOVEMBER 18
City/School Liaison Committee Meeting, 8:30 a.m.
Architectural Review Board Meeting, 8:30 a.m.
Sp. Human Relations Commission Meeting, 6 p.m.
Public Art Commission Meeting, 7 p.m.
MONDAY, NOVEMBER 22 (CANCELLED DUE TO HOLIDAY)
City Council Meeting, 6 p.m.
WEDNESDAY, NOVEMBER 24
Planning & Transportation Commission Meeting, 6 p.m.
TUESDAY, NOVEMBER 30
Sp. Finance Committee Meeting, 6 p.m.
a
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City of Palo Alto (ID # 13566)
Office of the City Clerk
City Council CAO Report
Meeting Date: 11/8/2021
Title: Select Applicants to Interview for the Architectural Review Board,
Historic Resources Board, Parks and Recreation Commission, and Planning and
Transportation Commission
From: Lesley Milton, City Clerk
Recommendation
Direct Staff to schedule interviews with selected applicants for scheduled
vacancies on the Architectural Review Board, the Historic Resources Board,
the Parks and Recreation Commission, and the Planning and Transportation
Commission.
Discussion
Boards and Commissions are established as advisory bodies to the City
Council, made up of community volunteers that provide essential feedback
on matters of importance to the community. The City Clerk’s office
advertises for vacancies twice per year after which the Council considers the
applications, interviews desired candidates, and makes recommendations
for appointment for the open positions.
For the Fall 2021 Recruitment effort, a total of 36 qualified applications
have been submitted during the extended recruitment period.
• 10 applicants for the Architectural Review Board (ARB),
• 2 applicants for the Historic Resources Board (HRB),
• 15 applicants for the Parks and Recreation Commission (PRC) and
• 9 applicants the Planning and Transportation Commission (PTC).
During the last several recruitments, the City Council has elected to
interview all qualified applicants for respective Boards and Commissions.
With a record number of applications, it is at the discretion of the Council to
determine if they wish to continue the past practice, interview all
candidates, or select identify and provide direction on a select cohort of
applicants to continue to the interview processes.
Staff is requesting the City Council select the candidates to be interviewed
Packet Pg. 267
Page 2
for:
• Three (3) positions on the Architectural Review Board, with terms ending
2024.
• One (1) unexpired position on the Historic Resources Board, with a term
ending December 15, 2022.
• Four (4) positions on the Parks and Recreation Commission, with three
terms ending December 15, 2024 and one unexpired term ending
December 15, 2022.
• Two (2) positions on the Planning and Transportation Commission, with
terms ending December 15, 2025.
Interviews of the selected candidates will be scheduled during a Special City
Council meeting on November 16, 2021 staring at 5:00 PM. If necessary,
additional interviews will take place during the November 29, 2021 Special
City Council Meeting. Appointments are anticipated to be presented for
approval at the December 13, 2021 Meeting.
Membership Requirements
Each Board or Commission has different requirements for appointment such
as mandatory residency, specialized training, or professional service in a
specified area. For each of the Board or Commission with current vacancies,
the requirements are listed below as well as the applicants for each.
Planning and Transportation Commission: Two positions
Terms ending December 14, 2025
• Palo Alto Residency
(PAMC 2.20.010)
• APPLICANTS:
1. Bryna Chang (Incumbent)
2. Leonard Ely
3. Kathryn Jordan
4. Arthur Keller
5. Chunming Niu
6. Keith Reckdahl
7. Stephanie Safdi
8. Nisar Shaikh
9. Brigham Wilson
Architectural Review Board: Three positions
Terms ending December 15, 2024
• At least three members must be architects, landscape architects,
building designers or other design professionals. (Two positions
fulfilled, one vacant)
Packet Pg. 268
Page 3
• No Palo Alto residency requirement
(PAMC 2.21.010)
• APPLICANTS:
1. Peter Baltay (Incumbent)
2. Valerie Driscoll
3. David L Hirsch (Incumbent)
4. Yujin Jeon
5. Kathryn Jordan
6. Alexander Lew (Incumbent)
7. Manix Patel
8. Brigham Wilson
9. Jim Xiao
10. Bin Zhou
Historic Resources Board: One position (unexpired)
terms ending December 15, 2022
• Demonstrated interest in and knowledge of history, architecture or
historic preservation.
• One member shall be an owner/occupant of a category 1 or 2 historic
structure, or of a structure in a historic district; (Fulfilled)
• Three members shall be architects, landscape architects, building
designers or other design professionals (Fulfilled)
• At least one member shall possess academic education or practical
experience in history or a related field. (Fulfilled)
(PAMC 2.27.010)
• APPLICANTS:
1. Valerie Driscoll
2. Alisa Eagleston-Cieslewicz
Parks and Recreation Commission: Three positions
Terms ending December 15, 2024 and one unexpired term ending
December 15, 2022
• Each member of the commission shall have a demonstrated interest
in parks, open space and recreation matters.
• Palo Alto Residency
(PAMC 2.25.010)
• APPLICANTS:
1. Martin Annie Carl
2. Anne Warner Cribbs (Incumbent)
3. Claire Elliott
4. Nellis L. Freeman, Jr.
5. Jeff Greenfield (Incumbent)
6. Haejin Ahn Kang
Packet Pg. 269
Page 4
7. Eve Klein
8. Shani Kleinhaus
9. Joy Oche
10. Rich Pearson
11. Tim Persyn
12. Andie Reed
13. Thomas Rota
14. Simran Sandhu
15. Mark Bennett Weiss
Public Outreach
The Fall 2021 Boards and Commission recruitment invited applications
September 16, 2021 through October 26, 2021 through the new online
application process. Palo Alto Municipal Code 2.16.060 requires public
notification regarding vacancies of the Commissions as follows, “The City
Clerk shall exercise their discretion in choosing the method of
advertisement that will most effectively reach potential candidates.” Based
on the September 14, 2021 Policy & Services Committee meeting report
(available here) regarding Board and Commission Member demographics
and community representation the City Clerk’s office expanded recruitment
efforts through additional means to “most effectively reach potential
candidates”.
This recruitment was advertised through various methods including paid
print advisements in The Palo Alto Weekly and the Daily Post; via the City’s
website and social media channels; in physical locations of the Palo Alto
Libraries and Community Centers; and distributed by e-mail and through
established distribution lists to community based organizations, individuals
and City subscription based notification lists.
ATTACHMENTS:
• Attachmenta: Attachment A: Architectural Review Board (ARB) Applicants (PDF)
• Attachmentb: Attachment B: Historic Resources Board (HRB) Applicants (PDF)
• Attachmentc: Attachment C: Parks and Recreation Commission (PRC) Applicants (PDF)
• Attachmentd: Attachment D: Planning and Transportation Commission (PTC) Applicants
(PDF)
Packet Pg. 270
Archictectural Review Board Application
Name Peter Ba ltay
Address
City -
Postal Code -
Cell Phone
Home Phone
Email Address
Are you a Palo Alto resident? No
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of, a company doing business in
Palo Alto which you believe is likely to:
1. Engage in business with the City;
2. Provide products or services for City
projects; or
a
Packet Pg. 271
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Architectural Review Board?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
information and request that the
following contact information:
Peter Baltay Page 2
No
Emai l from the Cit y
I g ive perm ission for t he C ity of Palo Alto to post
to the City's website the attached Board and
Comm iss ion Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Pa lo
A lto C ity Clerk.
a
Packet Pg. 272
Alte rnate Contact Information
Pe rsonal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employ ment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations , including dates and
any offices held.
(1311 characters max)
Application Questions
1. Why are you interested in serving on
the Architectural Review Board and what
experience would you bring to the
position?
(1449 characters max)
2. Please describe an issue that recently
came before the Board that is of particular
interest to you and describe why you are
interested in it.
(1449 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
Peter Baltay Page 3
Experienced loca l architect based in Palo Alto.
MArch-Un iversity of Wash ington
MS C ivi l Eng ineering-Columbia University
CA Licensed Arch itect C26413
CA Licensed Contractor B655625
Member A IA
TOPOS Arch itects
Arch itect
Current Employer
Active member of the Palo Alto professional
architectura l commun ity.
Two term Pa lo A lto ARB incumbent.
Previous Redwood City ARB member
Previous San Mateo County Design Review Board
member
Previous youth soccer coach/club officer
A strong Arch itectura l Rev iew Board can help enhance the quality
of the built env ironment in Pa lo A lto through focused and
d iscerning des ign rev iews. A sensitive Arch itectural Rev iew Board
l istens to all, and makes sure all are heard, before making
recommendations. An active Arch itectura l Rev iew Board takes
part in the democratic process , vo icing clearly reasoned opin ions,
then ab ides by the w ill of the majority. I believe I bring these
va lues to the Architectural Review Board. I volunteer my time to
help the commun ity that is my profess iona l home .
An appl icant proposed removing the houses from
severa l ind iv idua l and adjoining properties,
effective ly creating a large compound. Whi le not
d irectly proh ib ited by the zoning ordinance, such
redeve lopment is contrary to the Palo Alto
Comprehensive Plan . In recommend ing den ial of
the application, the Arch itectura l Review Board
pushed beyond the admin istrative comfort level of
the plann ing staff to enforce an important and
basic princ ip le -the character of our res identia l
neighborhoods must be preserved.Experienced
loca l arch itect based in Pa lo Alto.
MArch-Un iversity of Wash ington
MS C ivi l Eng ineering-Columbia University
a
Packet Pg. 273
3. If you are appointed, what specific
goals would you l ike to see the
Architectural Review Board achieve, and
how would you help in the process?
(1587 characters max)
4. Please identify a project (or projects)
that you find to be examples of good
architecture, and explain why. You may
include samples, identify project
addresses, or provide li n ks.
(1035 characters max)
5. Architectural Review Boa rd Members
work with the documents listed below. If
you have experience with any of these
documents, please describe that
experience. Experience with these
documents is not requ ired for selection,
but will help you better understand the
work of the board.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Californ ia Environment al Qua l ity Act
Permit Streaml ing Act Density Bonus Law
Secretary of the Interior's St anda rds
Downtown Urban Design Guidel ines (1993)
Other documents listed on th is website as
well.
If you'd like to provide any additional
documents, please upload below.
CA Licensed Arch it ect C264 13
CA Licensed Cont ractor B655625
Member AIA
T he A rchitectu ral Rev iew Board m u st cont inually str ive to p rov ide
clear and consistent rev iews of development app licat ions. We
must firm ly uphold our codes, pol ic ies and design st anda rds wh ile
ensuri ng tha t appl icant s and the publ ic rece ive an i mpart ial review
based on reasoned facts and professiona l experience. We must
support our opin ions w ith clear statements that are eas ily
unde rstood and provide d irect gu idance to m inimize inefficiency
and repeated reviews.
Garden Cou rt Hote l-Wave rl ey St reet. A large
bu ild ing t hat successfu lly breaks down its mass
w ith a pleasan t outdoor street level cafe and
active and a pedest rian friendly hotel entrance.
Fire stat ion at Newell and Embarcadero. A
modern bu ilding wi t h mate rials and techno logy of
o ur t ime, yet respectfu l of the adj acent park,
honoring the redwood t ree in front and w ith a
posit ive c iv ic p resence.
I have am fami liar wi t h these documents through my p rofessional
work and des ign rev iews on the A rchitectu ral Review Board. I
have been act ive in he lp ing craft updates to t he ADU o rdinances
for t he zoning code and the new Objective Design Standards for
res idential development.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boa rds and Comm issions
Handbook.
Peter Ba ltay Page 4
a
Packet Pg. 274
Signature Peter Ba ltay
Date Completed 10/20/202 1
Peter Baltay Page 5
a
Packet Pg. 275
Archictectural Review Board Application
Name Va le rie Dri scoll
Address
City -
Postal Code -
Cell Phone
Home Phone
Email Address
Are you a Palo Alto resident? No
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of, a company doing business in
Palo Alto which you believe is likely to:
1. Engage in business with the City;
2. Provide products or services for City
projects; or
a
Packet Pg. 276
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Architectural Review Board?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
information and request that the
following contact information:
Valerie Driscoll Page 2
No
Other: I was connected to Pa lo A lto C ity Hall meetings and
d iscovered the opening when I l ived t here.
I reques t that the City of Pa lo A lto redact my
home address, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application prior to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat the
following contact information below:
a
Packet Pg. 277
Alte rnate Contact Information
Pe rsonal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employm ent Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations , including dates and
any offices held.
(1311 characters max)
Application Questions
1. Why are you interest ed in serving on
t he Architectural Review Board and what
experience would you bring to the
position?
(1449 characters max)
2 . Please describe an issue that recently
came before the Board that is of particular
interest to you and describe why you are
interested in it.
(1449 characters max)
Archived v ideo meetings are ava ilable
from the Midpen Media Center.
Valerie Driscoll Page 3
Attendance of C ity Meetings in San Jose, Palo
A lto, regard ing reven ues, traffic issues , all topics
relat ed to fu nctions of the C ity. 15 p lus years of
education and work experience in busi ness w ith
some invest igation work, some experience w ith
an Architectu re company and some Hi-Tech
relat ed work. Please see resume, it is brief and
very informat ive.
Not currently employed
Cu rrrently not work ing
Current Employer
The Democratic Party meetings until I moved and
then Cov id 19 hit. I have attended t he C ity Hall
meet ings in Pa lo A lto and San Jose for many
years w ith a strong interest.
I am interested because I have experience w ith work in
Architectu ral company and have taken course work wh ich relates
to this interes t, my stu d ies have been in management and
b usiness w ith some experience as well attend ing meet ings w ith
the C ity Counci l, especially when I lived in Pa lo Al to. It is best to
rev iew my res u me for more.
Iss ues related t o housing concerns and revenues
as well as J. Pau l Project and traffic concerns,
progress in C ity Management p lans for the c ity.
There are numerous interests , too many to list
here, but this g ives you enough . All of t hese
concerns and how they affect revenues, the
population , growth re lated issues, and how the
c ity can manage its resources to fulfill it's plans
for proj ects and wa tch ing those proj ects being
p lanned, the obstacles to being able to fu lfill what
the C ity can do and the problems it may cause in
traffic and c ity renovations, changes, benefits and
challenges to its res idents, (wh ich are numerous)
are all of interest, includ ing how to house the
homeless and make improvements and to
a
Packet Pg. 278
3. If you are appointed, what specific
goals would you like to see the
Architectural Review Board achieve, and
how would you help in the process?
(1587 characters max)
4. Please identify a project (or projects)
that you find to be examples of good
architecture, and explain why. You may
include samples, identify project
addresses, or provide links.
(1035 characters max)
5. Architectural Review Boa rd Members
work with the documents listed below. If
you have experience with any of these
documents, please describe that
experience. Experience with these
documents is not requ ired for selection,
but will help you better understand the
work of the board.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Californ ia Environment al Qua l ity Act
Permit Streaml ing Act Density Bonus Law
Secretary of the Interior's St anda rds
Downtown Urban Design Guidel ines (1993)
Valerie Driscoll Page 4
preserve wha t is dear to the Cit y and its History
and Arch itecture as well wh ich is part of the
overall beauty and charm of this un ique C ity.
There are many issues, I have not been able to
att end meet ings in q uite sometime, therefore I
cannot speak to a recent iss ue. These are the
ones I recall viv idly and they all interest me. Th is
is my best answer. Thank yo u .Attendance of C ity
Meet ings in San Jose, Pa lo A lto, regarding
revenues, traffic issues , all topics related to
functions of the C ity. 15 plu s years of education
and work experience in bus iness wi t h some
i nvest igat ion work, some experience w ith an
Architectu re company and some Hi-Tech related
work. Please see res u me, it is brief and very
i nformative.
To work w ith and maintain the standards that are what t he City
wants and how to ach ieve parity with its financial goa ls and
possib il it ies. T he codes and statutes as well as the plans and ideas
would have to be rev iewed obviously to get some sense as to
where the C ity wants to go now. It has been awh ile. I'm not sure
how much th ings have changed and their goa ls, frankly. I am
i nterested to learn .
I don't know at present. I have been too busy and
Covid 19 and concerns have taken too much
t ime, w ith all the societa l changes. The J. Paul
project was a great but projects invo lv ing
architecture I have not c urrently seen . I have not
been able to come to t he meetings, obviously. I
am interest ed to learn.
Thank you .
Downtown Urban Design Gu idelines 1993, deta il ing the u rban
guidel ines for improving the downtown areas. I recall meetings
about lots of these types of ideas and pot entia l p lans, and this
i nteres ts me in many ways. The designs , the plans for the c it y. It is
fun and excit i ng and functional , well planned. How financially it
cou ld be achieved is an interesting process to be part of, in its
d iversity. T hat is my best answer. T hank you
a
Packet Pg. 279
Other documents listed on this website as
well.
If you'd like to provide any additional
documents, please upload below.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature Va le rie Driscoll
Date Completed 10/21/202 1
Valerie Driscoll Page 5
a
Packet Pg. 280
Valerie M. Driscoll
Career Objective: To work in your Parks and Recreation Division Commission.
San Jose City Democratic Party meetings until March 2020.
City of Palo Alto; City Hall of San Jose and Santa Clara County Meetings
involvement: Revenues; Transportation; Traffic; City/County Social Development;
Housing; Zoning; City/County Planning and Development; Budget. Palo Alto City
Hall: Being considered for position with City Hall: Their Historic Reesources Board
position with City Council, which has been left open for me to interview for.
Internship: Investigations- Atlas Investigations, San Jose, CA: Administrative
Assistant to Owner, and database, computer input Skip Traces and Background Checks;
Filing misc. duties 12/2010-1/2011. I am a graduate of the Global School of Investigations
of Massachusetts and California.
Offered Investigations position paid or volunteer by well-known Civil, Criminal/
Bankruptcy attorney with fine reputation, well known by the Sheriff’s Dept. San
Jose CA: Thomas Salcicia. Two weeks later he died. It was a shock to the legal
community and to the Sheriff’s Dept. June 2016.
Healthcare- Breathe California, e.g. (American Lung Association) 501 C3: Teaching,
database management, article writing, general office and internet, some marketing
consulting regarding advertising, phones and accounts updating, processing.12/ 2010-
01/2011.
Sociology- Counseling Internship Trained by Licensed Social Worker to Counsel
Mentally Ill clients: Agency: ACT, San Jose: 2009-2010.
Political Campaign Support to David Cortese, Santa Clara Supervisor: 2010-2011.
Asked to run for office while volunteering with Alza Corporation/
2 terms: Voter Registration, Sunnyvale and San Jose.
Santa Clara County Recreation/Transportation: Dept. Land and Water
Preservation;
Public Meetings: Transportation; Traffic Meetings;
League of Women Voters.
Author of Economics Book Guide, regarding City/ County Governance and the
Economy of Silicon Valley and the United States.
Safety and Emergency Preparedness Representative with the City of Palo Alto
Home Owner’s Community.
Work Experience:
Oil Transport Company, San Jose, CA: 08/1993-09/1993: Accountant Mgr. Auditor
A/P, A/R database files, with auditing, checking year-to-date totals, and
Bookkeeping office administration: Job-Costing; W-2’s, Payroll assistant:
Microsoft Word, Excel, PowerPoint, QuickBooks and Peachtree software.
Education was sought fulltime in Business; Psychology: Liberal studies, as well as
greater opportunity work experiences, the goal: To find a company with a more
a
Packet Pg. 281
defined succession plan, studied Psychology and Business.
Cisco/Lucent: 04/1993-08/1993: AP/AR Assistant to Management
Accounts/administration: Saved the company 1 million dollars before they became
Cisco, negotiated contracts with Working with Account vendors; Tracking;
Correspondence; Team environment; multi-tasking; bookkeeping, databases and
hardcopy, files, full service. Seeking permanent position with succession plan
because company position was transitional.
Goodman Ball Defense (Missiles), Mountain View, CA: 04/1992-04/1993 Jr.
Accountant: Duties included: Assistance with payroll related functions; Use of
Peachtree software; AP/AR in purchasing and records; Job-costing; Organization
of Logs; Fixed Asset Accounting, database files; Year-to-date files; W-2s; Double
Entry bookkeeping Data base files and hard copy; Journals, ledger input (On
Financial forms). H.R. duties were carried out. There were cutbacks in Defense
during that time/better offer toward a hope for a company with a better succession
plan.
Paid Internship and Job: Law Offices, Palo Alto, CA 12/1991-04/1992: Intern Law
Administration: Civil, Criminal and Probate: Agency type of practice on Park
Blvd. behind Superior Court. Court documents and prep for court, many.
San Mateo Apartment Complex Management: 09/1991-12/1991: Administrative
Assistant to Management, some bookkeeping; Correspondence; Team; assisting
with tenant types of issues, maintenance. Continued education, relocated, higher
education was available and opportunities to train. Career sought, better succession
plan. Transitioning during this time to Silicon Valley training, schools, relocation to
Silicon Valley.
Education: Associates Degree: West Valley College, Saratoga, CA 9/2000-6/2003
Liberal Studies/Paralegal:2000-2003; Fort Hays State University/Global School of
Investigations, MA/CA, graduate: 2009-2010;
Quick Learning School: San Jose, CA: A. Pre-licensing: Insurance: Health and B.
Code and Ethics Certificate: 4/24/2010-5/15/2010- 52 hours total, completed.
Palo Alto, San Jose City Government meetings: 2010-2015 also: Formerly San
Mateo College, San Mateo County 1980-1990.
Tech with Comp USA until Accounting position available in addition to work at
College of San Mateo: drafting, and work later in Silicon Valley with an Architect
on Blueprints and plans for building: 1982-1983 (nothing permanent available).
Healthcare, Oil industry, Bio Tech, and Non-profit 501 C3, as well, Apartment
Complex Admin. Property Manager Assistant: Strong literacy in Microsoft
Word/Windows: Excel Spreadsheets, some charts; Power Point, Outlook,
QuickBooks, Peachtree software. Was a p/t tech. with Computer USA,
built computer systems hardware computers with Stanford University
Engineers: Worked with Hardware/software- 1986; Windows XP; Windows7;
Windows 10; Explorer 9, 10; Programming and Networks skills, and html, Java;
QC in computers manufacturing; Accounts management of database; DOS;
Perl, C++; PeopleSoft. San Mateo: College of San Mateo 80-89.
a
Packet Pg. 282
Archictectural Review Board Application
Name David L Hi rsch
Address
City -
Postal Code -
Cell Phone -
Home Phone -
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
Ca lifornia state law requires
board/commission members to file a
disclosure of financial inter ests (Fair Political
Practices Commission, Conflict of Interest,
Fo r m 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or di r ector of, a company doing business i n
Palo Alto which you bel ieve is likely to:
1. Engage i n business with the City;
a
Packet Pg. 283
2. Provide products or services for C ity
pr ojects; or
3. Be affected by deci sions of th is Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Architectural Review Board?
• Community Group
• Emai l from the City
• Pa lo Alto Weekly
• Da ily Post
• C ity Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
Ca liforn ia Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet w ithout first
obta ining the written permi ss ion of that
individua l." This consent form will not be
redacted and will be attached to the
Appl ication and posted to the C ity's website.
For the full code, review the Cal ifornia
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
information and request that the
following contact information:
David L Hi rsc h Page 2
No
Email from the Cit y.C ity Websi te
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
a
Packet Pg. 284
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration .
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
David L Hirsch Page 3
--Harvard College BA 1957; The Cooper Union
(Architectu re) 1963-1966
Harvard Graduate School of Design MArch 1966-
68; Reg . Arch. 1973 NY State
Sr. Urban Designer, Mayor's Off. of
Developement; Fo unding Principa l, Urban
Arch itectura l Initiatives (UAI) 1996-2017
N/A; Ret ired from UAI
Arch itect
Last Employer
From 1970-2012 I was a resident of Brooklyn, NY
and active in the neighborhood of Park Slope, as
a member of t he loca l Civic Council. I helped in
the application to the Landmarks Commission to
obtain approva l for the neighborhood and initiated
several neighborhood environmenta l
i mprovements.
In Palo Alto I volunteered to assist t he selected
Consultant to organ ize t he recent Cubberley
Study w ith a series of commun ity meetings.
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Application Questions
1. Why are you interested in serving on
the Architectural Review Board and what
experience would you bring to the
position?
(1449 characters max)
2. Please describe an issue that recently
came before the Board that is of particular
interest to you and describe why you are
interested in it.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
David L Hirsch Page 4
I wou ld be p leased to continue as an ARB mem ber with the
p urpose of he lping to gu ide the qua lity of the bui lt environment of
Pa lo Al to. I also have an interest in becom ing more pro-active i n
p roposing alternative o pportu nit ies where feas ible and reasonable
to some of the crit ica l issues fac ing Pa lo Al to. We are a city tha t
searches fo r rational progress whi le delighting in creative,
sometimes conscientious expressions, sym bo lized by our unique
Black Lives Matt er street paint ing or t he shoes of fallen heroes on
our p ublic plaza.
I have part ic ipated w ith fellow board members i n reach i ng a
consensus on many projects , and, I bel ieve , im proved in one way
or another. It is often a search for t he essence of proj ects wh ich
sometimes is expressed by the presenter, but sometimes
unrea lized . Very often it is a question of the re lation to the context,
massing, proportions, sca le, the coord i nation of materials, or the
i ncorporat ion of the na tura l envi ronmen t. Or all of these together,
as defined in t he six ARB Find ings.
It is import ant to have partic ipa t ed in all aspects of architectu re to
be able to be an effective critic: to have begun wi t h the blank
sheet of paper and w ith a descri bed program and to have followed
p rojects through the construction phase to occupancy.
I feel that I am well qual ified to serve on t he ARB because of my
persona l experiences as an arch itect, an urban designer and
someone who has three years on the ARB .
Clearly the most consequential and controversial
project t his pas t year was the Cast illej a's new
campu s plan . The ARB Board agreed that the
Kellogg side of the campus bu ilding was an
overwhelm i ng ly long elevation and required
changes t o create segmented modulations t o
reduce the impact. My rejected proposal was to
d iv ide the mass in two sections to allow a major
entry t hat wou ld lead through to the center
court yard. As an intended drop off location this
seemed a reasonable idea.I t could be one more
entry to alleviat e ot her campus access locations
and, at the same t ime sign ificantly reduce the
extreme length of the facade. It is crit ica l to note
that projects of this scope and import ance must
be shared w ith the ARB at the early schematic
phase and even at other prelim inary phases in
order to address th is kind of iss ue before the
program is so advanced that it becomes a
commit ment. At that point we are on ly discussing
superficial iss ues.
One of our ARB Findings is "to create an i nt erna l
sense of order and des irable environment for
occupants, v isitors and the general commun ity". I
note the re luctance to cons ider th is requ irement
by our board and that to focus exclusively on
exterior considerations led to our u nfortunate
acceptance of a leve l of classrooms completely
below grade, the res u lt of zon ing ru les and li mi ted
design obj ectives. We must ins ist that natu ral l ight
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3. If you are appointed, what specific
goals would you like to see the
Architectural Review Board achieve, and
how wou ld you help in the process?
(1587 characters max)
4. Please identify a project (or projects)
that you find to be examples of good
architecture, and explain why. You may
include samples, identify project
addresses, or provide links.
(1035 characters max)
5. Architectural Review Board Members
work with the documents listed below. If
you have experience with any of these
documents, p lease describe that
experience. Experience with these
documents is not required for selection,
but will help you better understand the
work of the board.
(1173 characters max)
Pa lo A lto 2030 Comprehensive Plan (2017)
David L Hirsch Page 5
is equ itably d ist ributed , an envi ronmen tal
req u iremen t.Harvard College BA 1957; The
Cooper Un ion (Arch itecture) 1963-1966
Harvard Graduate School of Design MArch 1966-
68; Reg . Arch. 1973 NY State
Sr. Urban Des igner, Mayor's Off. of
Developement; Fo und ing Principa l, Urban
Arch itectura l Init iatives (UA I) 1996-2017
I believe it is important that the Counc il exam i nes the many
capa b ilities of its selected advisors to real ize the best
opportun ities to shape the inev itable change.
I am enthusiastic about the recent suggested possibi lit y that the
ARB and PTC will have a joint meeting t o discuss common goals. I
hope that the resu lt of t his meet ing would be to consider t he
opportun ity to influence a broader study of transportation,
p lann ing and arch itectura l considerations. We m ight call these
potential deve lopments 'urban design creations'. As a sample of
th is kind of project, consider the concept for the Ham i lton Parking
Lot at the corner of Hami lton Avenue and Wave rl y St reet that
Peter Ba ltay and I are proposing. As a policy proposa l, to deve lop
the c ity 's parki ng lots, t he merger of the two reviewing agencies is
a crit ica l connection: the architectural program is important and
the parking and ot her transportation and plann i ng issues are
equally critica l. And both must conjoin to be appropriate and
complete proposa ls. Peter and I hope tha t our work to date m ight
translate into one or two projects t hat might be started now
through the RFP process. It is possib le for t he C ity to select
deve lopers util izing a program sim ilar to t he one we have
described in our schemat ic plans. Bu t for this to be sca led up to a
larger impact on the c ity's general growt h, it needs the combined
coordination and ana lys is of both the ARB and PTC in
collaboration and coord inated w ith the Plann ing and
Transportat ion Depart ments.
See illustrations attached below.
Each proj ect presented to the ARB is described by the Plann ing
Depa rtment wi t h the re levant elements of the Comp Plan and
Zon ing Resolution , i nd ica ting whether they merit approva l. Much
of the Comp Plan and s ignificant parts of the Zon ing are based on
i nsights of community values. Th is d istingu ishes them from many
other strictly objective , mathematically described codes. I have
found t hese Pa lo A lto social and aesthetic va lues, although
subj ective, to be mostly very reasonable and compelling.
I am the on ly member of the ARB who voted aga inst the new
Zon ing because it is my conten t ion t hat it is inappropriate to
create, as required by the State, overly specific regulations based
on arbitrarily determ ined d imensions as a substitute for these
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Zoning Code
El Camino Real Design Guidelines
El Camino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
California Environmental Quality Act
Permit Streamling Act Density Bonus Law
Secretary of the Interior's Standards
Downtown Urban Design Guidelines (1993)
Other documents listed on this website as
well.
If you'd like to provide any additional
documents, please upload below.
Please confirm that you have read the
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature
Date Completed
David L Hirsch Page 6
subj ective princip les. Some aspects of the Comp p lan shou ld be
rev ised. However, t he subst itu t ion of the proposed obj ective
replacement imposes unnecessary l imit at ions on submitters and
is blind to the State's obvious intention to radically up-zone
development for a s ignificant increase in FA R and the e lim ination
of loca l height lim itations.
I am aware of these ot her documents and have studied them as
needed.
7\5857 40\ARB Photos.pdf [SCANNED, FILE
SAFE]
Yes
David L Hi rsch
10/10/2021
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Ar chitect: Henry H obso n Ri chard so n
Land sc ape : Frederi ck La w Olm sted
Th e p re -e min ent A rchi tect and Landscape A rchitect o f t he mi d -19t h
Ce ntu ry des ig n ed t he m ain quad o f Sta nfo rd. I ad mire t he m ass ive
rust icated sto newo rk fac;ade and arch es, t he ove rh ang in g red t il ed
roof, t he co nt in u ity o f t he co lo nn ades, t he deeply recessed w in dows,
t he o rt hogonal p lannin g w it h m o nu m enta l ent ri es. Th e ent ir e
co m p lex is a co n siste nt use o f t hese e le me nts.
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Ar chite ct: Pei Cobb and Freed
Th ese two sy mm et ri ca l bu il d in gs are o n ax is to t he p rev ious
p h otog rap h, a co nt in uat io n o f t he ca m pus g ri d. Th ey m ain ta in t he
related cam pus sca le, but t he fl at sto ne arcn es are a m ode rn , m o re
de li cate ly sca led des ig n. Th e se co nd fl oo r is sepa rated fr o m t he
g rou nd fl oor co lo nn ade, defin ed arou nd t he ent ire pe rim ete r w it h a
setba ck o f co nt in uous w in dows w it h a repeat o f t he red t il e deep ly
ove rh ang in g roof fl oat in g above. Th e large lin ea r st reet lin ed pa lm s
are a d ram at ic re lat io n to t he lowe r bu il d in gs and a repetit io n o f t hi s
pat h -definin g f eatu re.
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Architect: Norman Foster
My f avo ri te new Sta nfo rd ca m pus bu il d in g is t he Bio -X. I lik e t h e way
it sweeps arou nd t he two sides o f a cou rtya rd w it h a ll o f t he
labo rato ri es f acin g in wa rd w it h fl oo r to ceilin g g lass, revea lin g t he
f as cin at in g inn er work spaces w it h all o f t h eir co m p lex appa ratus and
study areas. Pe rim ete r wa lkways hu ng fr o m t h e roof see ms so
app rop ri ate f o r Ca lifo rni a weat he r w it h an ope n b ri dge co nn ect in g
t he two sides o f t h e courtya rd. A cc ess to t he cent ra ll y lo cated ope n,
dec k leve l eat in g areas is co nve ni ent. Th e ent ir e bu il d in g be n efi ts
fr o m t he free fl ow o f air t hrough out. Th e roof foll ows t he cu rv in g
shape o f t he bu il d in g but fl oats fr ee o f t h e lowe r fl oors, a d ram at ic
departu re fro m t he no rm .
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Ar chitect: Po lshek and Partner s
Bes ides t he add it io n to t he Ca nte r, t he su cc esso r firm co nt in ued at
Sta nfo rd w it h t he Bin g and t he A n de rso n . It is notab le how t he new
w in g atta ch es co mfo rtab ly to t he o ctago nal rea r p roj ect io n o f t he
o ri g in al bu il d in g, but does so in its own m ode rni st, cubist sty le,
sy m bolic o f t he co nte m po rary art o f t he new w in g.
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·;~ .' .. ~ <(,_ __ _
Ar chite ct: Jose ph Bell omo
Th e o ffic e st ru ctu res at Unive rsity at A lm a ar e a se ri es o f raw co ncr ete,
g lass a n d exp ressed fl oo r slab f o rm s w it h a f ac;ade ove rl ay o f m eta l
scr ee nin g. Th e two bu il d in gs ar e des ig ned as sepa r ate m asses w it h
t he two -story o ne o n Uni ve rsity and t he ta ll e r st ru ctu re o n t he A lm a
co rn e r. A passage betwee n t he two co nn ects to H ig h St reet. I t hink
t he m ass in g des ig n deci sio ns we re caref u ll y co nside red, espe ci a ll y t he
de ci sio n to d iv ide t he fo rm s in to sepa r ate e le m ents and t he use o f t he
scr ee nin g as a u ni fy in g a nd softe nin g e le m ent. Th e asse m b lage fi ts
t he sh ape o f t h e site and t he passage as an u r ba n gestu re is n otab le.
a
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I
Architects: (Original) Pedro de Lemas
(Later structures) Birge Clark and others.
Th e ico ni c b lock o f Ra m o na St reet neve r ceases to in t rigue m e. Lig ht
p lays o n all t he va r ied f o r m s creat in g a spec ial effect. By hav in g a
sin g le stucco pa lette w it h a ge ne ral co nfo r m an ce to no n -sta nda rd
w in dows and va ried f o rm s all ows t he e nt ire b loc k to appea r to be o ne
exp ress io n alt houg h it was deve loped at d ifferent t im es and f o r
d iffere nt uses.
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Ar chitect: Unkn ow n
Th e H iz as hi mu lt ip le hous in g bu il d in g o n Lytto n nea r M iddlefi eld,
t houg h wa rn at t he edges, is a hi dde n ge m . I ad mi re t he way it p lays
w it h t h e shapes of t he res ide nc es, wa lkways and sta ir towe rs to fo rm a
co nsiste nt exp ress io n . I t hink it is notable t hat t he des ig n ers we re
caref u l to incl ude t he co mm o n use o f t he ope n courtya rd in te rio r
spa ce and to se lect ve ry app ropriate p lant in gs as shad in g devic es t hat
are f u ll -g row n now. Because t he bu il d in g is elevated fr o m t h e st reet,
t he be low g rade ga rage is fill ed w it h natu ral li g ht, a p leasa nt
departu re fro m bu il d in gs w it h pa r kin g in t h e cell ar.
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Ar chit ec t: Da vid L. Hir sc h
A h ouse o n a limited sized lot w it h ease m ent setba ck requ ir em e nts
uses ho ri zo nta l z inc f aced su rfaces , exposed stee l and g lass bays and
cl er esto ry fr am es w it h a co nt r ast in g b ri g ht co lo red stu cc o wa ll and
so ft, natu ra l g rasses and co ncrete slabs t hat mirro r t he reced in g
patte rn , and subt ly lead to a g lass encl osed lobby e nt ranc e.
a
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Archictectural Review Board Application
Name Yuj i n Jeon
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? No
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of, a company doing business in
Palo Alto which you believe is likely to:
1. Engage in business with the City;
2. Provide products or services for City
projects; or
a
Packet Pg. 297
3. Be affected by deci sions of th is Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Architectural Review Board?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
Ca lifornia Govern ment Code Section
6254.2 1 states, in part, "No state or local
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written per mi ssion of that
individual." This consent fo r m w ill not be
r edacted and w i ll be attached to the
Application and posted to the City's website.
Fo r the full code, rev iew the California
Government Code Section 6254.21.
Read the code, and check only O NE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
information and request that the
following contact information:
Yujin Jeon Page 2
No
Emai l from the Cit y
I request that the City of Pa lo A lto reda ct my
home add ress, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application p ri or to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat t he
following contact informat ion below:
a
Packet Pg. 298
Alte rnate Contact Information
Pe rsonal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employm ent Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations , including dates and
any offices held.
(1311 characters max)
Application Questions
1. Why are you interested in serving on
the Architectural Review Board and what
experience would you bring to the
position?
(1449 characters max)
2 . Please describe an issue that recently
came before the Board that is of particular
interest to you and describe why you are
interested in it.
(1449 characters max)
Archived video meetings are ava ilable
from the Midpen Media Center.
Yujin Jeon Page 3
-
I have 25 years experience as a commercial and
res idential archit ectu ral designer. Currently I'm
president of Jeon Des ign. I've worked at severa l
large arch itecture firms includ ing VBN Arch itects
as Design D irector, MBH Arch itect as Senior
Des igner, and M ichael Willis Arch itect as Senior
Des igner. I graduated from FIDM studying interior
design .
Jeon Design
President/CEO/Arch itectura l Designer
Current Employer
Th is is a great opportun ity to have my firs t chance
to work w ith such a great c ity as Pa lo A lto. I
worked w ith many people i n the planning
department, David Chung, Brian Jones, and Val
Perez-lbardolasa as I d id work on the Sweet
Maple resta urant proj ect on Un iversity Ave.
Everyone was wonderfu l to work w ith as I
completed my construction documents.
Pa lo Al to is one of my dream cit ies to live in at some point in my
l ife . Be ing a creative designer I wou ld like to have the opportunity
to contribute to making this city beautiful through design . It would
be an honor to be a part of t his team and I wou ld enjoy meeting so
many different people that are making a living here. I worked on
many different large commercia l proj ects such as m ixed -use
b uild ings i n San Francisco and also worked on many well-known
res tauran t projects. PF Chang in t he Stanford shopping center,
Sweet Maple on Un ivers ity Ave as examples. I have a lso helped
deve lop some large mu lti fam ily homes and sing le private high-
end custom homes in locations all over the Bay Area , Beverly
Hi lls, and Shanghai.
Cu rrently I am attending many design rev iews
w ith our home projects in many d ifferent c ities. I
am always interested to hear other people's ideas
and t he ir perspective other t han my own. I wou ld
a lso love to learn wha t the c ity's perspective is on
the process. I love to learn, share ideas, and help
and meet other people.
I have 25 years experience as a commercial and
res idential archit ectu ral designer. Currently I'm
a
Packet Pg. 299
3. If you are appointed, what specific
goals would you like to see the
Architectural Review Board achieve, and
how would you help in the process?
(1587 characters max)
4. Please identify a project (or projects)
that you find to be examples of good
architecture, and explain why. You may
include samples, identify project
addresses, or provide links.
(1035 characters max)
5. Architectural Review Boa rd Members
work with the documents listed below. If
you have experience with any of these
documents, please describe that
experience. Experience with these
documents is not requ ired for selection,
but will help you better understand the
work of the board.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Californ ia Environmental Qua l ity Act
Permit Streaml ing Act Density Bonus Law
Secretary of the Interior's Standa rds
Downtown Urban Design Guidel ines (1993)
Yuj in Jeon Page 4
president of Jeon Des ign. I've worked at several
large arch itecture firms includ ing VBN Architects
as Design Director, MBH Architect as Senior
Des igner, and M ichael Willis Arch itect as Senior
Des igner. I graduated from FIDM studying interior
design .
I wou ld like to see many more LEED certified proj ects as th is is
i mportant to me for our futu re . Instead of thinking of single
p rojects look at them from a large r perspective and how we can
create more functiona lity, beauty, and vibrant commun ity.
I th in k good architecture is ha rmon ious design,
i ns ide and outside. Design and plans in order to
make human meet with natu re . As a designer, we
p rov ide spaces to make a happy and meaningfu l
place for everyone. I th in k t he most beau t iful
architecture is Pan theon in Rome because it is
the oldest concrete dome and most innovative
design . Structurally, t here is not hi ng, 30' diameter
opening on the cei ling in the pa rt t hat requ ires
the most rei nforceme nt. Th is is an innovative and
iconic bu ilding.
Sequence is one of most im portant elements in
architecture. A story w it h a flow, a narrative tha t is
created by successive small events t ha t are
re lated to each other. Ando Tadao is my favorite
architect because his architecture has sequence.
It is like watching a movie w ith a climax.
I've reviewed portions of t he Downtown urban design guide.
My business website is at
j eondesign.com
a
Packet Pg. 300
Other documents listed on this website as
well.
If you'd like to provide any additional
documents, please upload below.
Please confirm that you have read the
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature
Date Completed
Yujin Jeon Page 5
20\5857 40\Yuj in Jeon REFERENCES .pdf
[SCANNED, FILE SAFE]
Yes
Yu j in Jeon
10/25/2021
a
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R E F E R E N C E S
All contact info is available upon request
Jeondesign.com
Yujin lead the Milpitas BART station’s interior design while with VBN Architects. This station
consisted of a prominent public concourse, underground platforms and public art. In addition to
poetically and precisely guiding the interior materials colors, finishes and placement, Yujin also
coordinate the overall interiors theme with the artists so that the final outcome is a harmonious
balance of colors, textures and forms all assembled to delight the travelling public. In addition,
she and I had the opportunity to successfully collaborate on several interior design projects
including law offices, schools and college buildings. Working with Yujin is a treat of a lifetime
and I have been seeking opportunities to work with her again. Her energy, joy and creativity are
an asset to every project lucky enough to have her contribution.
Eli Naor
CEO VBN Architects
Yujin genuinely considers this project as her own. She, herself, negotiates the best possible deals
with suppliers and contractors. She really goes above and beyond. All transactions are very
transparent. She also has vast experience dealing with city officials in obtaining necessary
permits. She won't give up until all issues are resolved. There were a few scares from building
inspectors but she diligently took care of them in a very timely manner. I strongly encourage
you to call me if you have any questions.
Jiyeon Choi, Sweet Maple Restaurant owner
Palo Alto, CA
Yujin is quite simply the most talented individual that I have ever had the pleasure to meet.
Yujin combines masterful design with flawless execution to create incredible, sophisticated
works of art. Her vision, talent and driven personality are simply beyond compare and her work
must be seen to be believed. I highly recommend Yujin for your client’s design projects - large
and small”.
Kathy Vendel
Walnut Creek, CA
From start to finish, Yujin and her team have been absolutely amazing to work with. Yujin
helped us with an ADU project that posed many challenges due to its location on a steep slope.
She patiently and creatively helped us work through all the challenges, and we were very
pleased with the final results. Not only is Yujin a top-notch architect and excellent at what she
does, but she is also just an incredible person - reliable, patient, generous, kind, excellent
communicator, and a great advocate for her clients. We feel so fortunate to have found Yujin,
and highly recommend her services to anyone!
Michelle Chun
Lafayette, CA
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We can’t thank you enough for your time and professionalism.
You were extremely helpful in transforming our home into a space that reflects both of our
styles. With great ease you offered insight and solutions to our designs needs while keeping our
budget in mind. You kept us involved throughout the process discussing everything; you
remained so patient with every meeting, and kept us focused.
When we get it photographed, we will definitely get you images for your portfolio!
Val Perez-Ibardolasa
I know Yujin since 2004. She designed several of my real estate development projects. Yujin is
very talented. She knows how to transform a developer vision into a magnificent turnkey project.
She is sophisticated, creative, dedicated and trustworthy. She treats each project like it’s her
own. Yujin is a solution-oriented thinker that deliver a top-notch product. I will definitely bring
her on to my next real estate development project.
Adi Cohen, Developer
San Francisco, CA
Yujin is the best. She made the changes in our restaurant done in a timely and smart manner. I
highly recommend her for her insight and ideas that are not only smart but cost effective.
Parry Tong
Postino Restaurant Owner
Lafayette, CA
Yujin is extremely talented; she is passionate and diligent about her work. Her clients’ trust is
her highest priority. She often tells us “I am friends with all my clients” and we have
appreciated her genuine caring for us and our daughter. She has met every single deadline she
or we have set, usually early. She has meticulously designed and redesigned in order to get it
“just right” for us and our family and lifestyle, while making extremely helpful suggestions to us
along the way. She has been very, very generous with her time and patient with us. Her artistic
vision, her detailed design work, her knowledge of code, and direct collaboration with the City
of Orinda, resulted in a design that moved very quickly through city and county review
processes.
We couldn’t be more pleased with her work to date and fully trust that she will work
productively with our contractor to help get us into our new beautifully-designed home with as
few disruptions as possible and within budget.
We have been so pleased with her work and would be happy to answer any specific questions
you may have for us about our experience working with (Yujin) Jeon Design.
Peter Weis and Laura Ryder
Orinda, CA
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"Jeon Design is a completely professional firm. Always keeps appointments, always available to
consult via phone, email, or in person. Tremendous time saving attributes when time is indeed
money. I let Yujin be in charge of the construction as the Construction Admin. The best decision I
have made. She watches every detail, saves cost without sacrificing the quality, she deals with
surprises which are inevitable in any demolition/rebuild project.
Yujin is professional, passionate, hard working, pleasant, trustworthy, and an honest designer.
Her work is worth much more than her fee. I have already decided to work with her on our next
project. She will definitely deliver results more than you expect."
Steven Choi, Sweet Maple Restaurant Owner
San Francisco, CA
Jeon Design is the rare design firm we’re all looking for because they treat every project like it’s
their own project. Because their services are including Architecture but also interior design and
ar, all the important part of project are taken into account during project. They area there from
step one to the last step and beyond, thinking together with us about our goals and how to
achieve them. Jeon Design is a key factor to the success of our restaurant, taking “EVERY”
aspect into regards during the full process!
Merijn Terheggen, Restaurant Owner
Spicy I am Restaurant Owner Almeda, CA
Jeon Design has finished a Design for a 20,000 sq. ft French Villa Custom Home in China. Yujin
work shows exceptional details to the quality of the design, with luxury material selection to
represent an authentic French living style. The interior space design has enhanced the
originality of the French style from the exterior architectural design; and bring it to the final
touch of the decoration details throughout the mansion. She has outstanding professional
knowledge and design creativity with passion and dignity.
Sindy Shi, Associate Architect, Dahlin Group
Pleasanton, CA
We have had the privilege to work with Yujin of Jeon Design for our complete Eichler home
remodel project. Yujin embraced the modifications needed to fit today's lifestyles with energy,
imagination and expertise. Yujin is constantly committed to her clients' full satisfaction and
works painstakingly hard to achieve it. Yujin has the unique ability to make you feel as if you are
the most important client she has and her enthusiasm for design is infectious. And when Yujin
says she will save you money on her project, believe it - she will! Thanks to her help, we have
turned our dreams of living modern into a reality. Thank you, Yujin!
Michael & Christianna Cohen
Walnut Creek, CA
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I would like to recommend Yujin Jeon of Jeon Designs. Her website is: www.jeondesign.com
I worked with Yujin on my investment property in the East Bay. Yujin was the architect /
designer for the project. She has an eye for design. She is also detail oriented, very professional
and provides the best solutions for redesigning the property. She stayed within the timeframe
and budget allocated for the project and still provided the best customer service and quality of
materials to make the home look outstanding. I have received many compliments on the design
and layout of the property from many potential buyers. The house sold in less than two weeks
on the market.
I will be working with her on other future projects.
Angie McCulloch
Orinda, CA
That is such a good experience and happy time to work with you at my home project. You have
shown a deep and sensible comprehension of what designs I had been dreaming of for my new
home. You are extremely talented at reading my mental pictures of what I had hoped for. You
totally changed the style I had in my mind to a much better, more beautiful, modern and
functional design that I had ever dreamed or imagined. Therefore, I highly recommend your
capabilities as a first choice Home Designer. I am confident in your abilities to work far beyond
to increase the future value of my home. If your client would like ask me about you, don't
hesitate to call me. Thanks again for your hard working.
Jack and Susan Chu
Orinda, CA
Yujin was an absolute delight to work with! I finally took the plunge and decided to remodel my
bathroom. Yujin transformed my ugly, outdated bathroom into an amazing spa-like bathroom
that even fit my budget. I really appreciated how Yujin was always accessible when I needed her.
She had amazing insight and a great deal of skill. She came to the table with concrete, detailed
plans for action, lined up contractors, shopped for furniture and accessories, and monitored the
efforts of various contractors and deliveries. Yujin was very picky and insistent on getting things
right and the contractors always worked extra hard for me because they wanted her future
business. I would highly recommend Yujin for any type of remodeling project.
Jill Hudson
Orinda, CA
We were so happy with our decision to hire Yujin to help create a vision for our home.
She has a beautiful sense of style that drew us in from the beginning. She worked closely with
my husband and I to help determine the best types of materials, colors, layout, etc - from the
standpoint of both design and functionality. We were thrilled with the final plans, which
included updates to our kitchen, living room, family room and bathrooms. Yujin is focused,
dedicated to her projects and has extreme attention to detail. We are excited to implement the
plans as we know they will help turn our home into our dream home. Thank you, Yujin!
Michelle Yoshinaka,
Lafayette, CA
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I recently worked with Jeon Design on a bathroom remodel. Initially I was overwhelmed with
the project, but once I started working with Yujin I realized that her expertise and great taste
was exactly what I was looking for. One thing that I really appreciated about Yujin was that she
didn’t dictate a design to me at the outset, but rather listened to what I knew I wanted and
helped me extrapolate my ideas and desires into areas of decoration and design that would not
have occurred to me on my own.
I’m extremely pleased with the outcome of my bathroom remodel and if I ever have to leave
this house, I won’t hesitate to call Yujin again. I have already referred several friends and
neighbors to Yujin and wouldn’t hesitate to do so again.
Rodney
Walnut Creek, CA
An open letter to a prospective client of Yujin Jeon or Jeon Designs:
I worked with Yujin Jeon on a two bathrooms remodel project in my
residence. Both bathrooms - we only have two - were known “eventual upgrades” for us
when we purchased our home, but the master bath developed a major issue and suddenly the
bathrooms became top priority.
Because of the suddenness, I hadn’t been studying magazines and going to tile places for
months - I was a blank slate as far as my plans and goals for the two spaces. Yujin met my
husband and myself after work one evening and walked through the place and asked us some
good questions, and bounced some ideas off of us about what we liked, what we wished for
(more and discreet storage) and how long we planned to own the home, and our budget and
our timeline. She also asked about how much we wanted to be involved in the design decisions.
The next thing we knew, she had a proposal, some samples (tile, paint colors, pictures of
hardware, etc.), and several fantastic ideas - not only about wonderful things we could do, but
also about how we could save money in places we didn’t need to spend more, and how we
could stretch our dollars on a few items that we’d really love. She also had thought through
how a family of four could realistically remodel two bathrooms in parallel while always having a
commode and a shower in service. Yujin’s brilliant design, patient and genial demeanor, and
eye for ways to meaningfully stretch our budget were perfect for us. As a working mom herself,
she also fully appreciated the logistical challenges of conducting a remodel in a two career, two
parent, two child family. Very quickly, I came to have an absolute trust in Yujin’s
recommendations.
I can recommend Yujin and Jeon Designs without reservation. I would be very happy to talk
further with any prospective client. My cell number is 415-215-0785, or you can email me at
Cathy O’Sullivan
Walnut Creek, CA
Yujin provided excellent design service and guided me through the whole renovation process. She
integrates her client’s preferences and also provides technical expertise such as ADU
requirements and timelines. I can not say enough about Jeon Design.
Betty Hong
Oakland, CA
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I’ve had a long-standing relationship with Yujin working with her as a colleague. I completely
trusted her and her taste which is why we didn’t hesitate to have her work on our home
addition and remodeling project. Yujin is extremity talented and has a fabulous eye for what
works. She brings the work on time, is organized professional, and always suggests ways to save
money without jeopardizing the quality. We highly recommend her Thank you Yujin!!!
Niran Amir
Tiburon, CA
Yujin, you're a wonderful person to work with, and I love the space you have created!
Can't wait to see how it will turn out when it's complete. THANK YOU Yujin!!!
Toon Ong
Walnut Creek, CA
Jeon Design dedication to our project as if it was her own home. Between work and kids we are
so busy so having Yujin as involved in our project is a huge help. She also took the time to
educate us and help us define our own taste and ideas. Yujin is one of the most honest,
hardworking, dependable professionals that we have ever worked with. We highly recommend
her talents as an interior designer and architect!
Daniel
Tiburon, CA
I’ve had a long-standing relationship with Yujin working with her as a colleague. I completely
trusted her and her taste which is why we didn’t hesitate to have her work on our home
addition and remodeling project. Yujin is extremity talented and has a fabulous eye for what
works. She brings the work on time, is organized professional, and always suggests ways to save
money without jeopardizing the quality. We highly recommend her Thank you Yujin!!!
Niran Amir
Tiburon, CA
What a joy it is walking into my newly remodeled bathroom! I can't believe it was created, out
of the space, what was already here! You have the creative ability to make beautiful
surroundings out of ordinary rooms! Your vision, collaboration, passion & enthusiasm for your
work, is reflected in the satisfaction of your clients. Thank You, I'm so very Happy with my new
bathroom.
Sarah
Alameda, CA
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We can’t thank you enough for your time and professionalism. You were extremely helpful in
transforming our home into a space that reflects both of our styles. With great ease you offered
insight and solutions to our designs needs while keeping our budget in mind. You kept us
involved throughout the process discussing everything; you remained so patient with every
meeting, and kept us focused. When we get it photographed, we will definitely get you images
for your portfolio!
Val
Oakland Hill, CA
*I just wanted to say thank you again for all of your hard work and assistance with our bathroom
remodel. You have opened our eyes on the possibilities and made the process smooth and easy.
Here is my phone number which you can pass along as a reference for future clients. Thank
you!
Nick Gregor
Oakland, CA
"Yujin is so delightful to work with. She is creative, efficient, savvy, and has excellent sense of
design. She helps make our home exceptionally beautiful and very functional."
Bophany Huot
San Francisco, CA
Yujin transformed our drab space into one of the most iconic offices in the startup industry. She
created a beautiful workstation and fully equipped kitchen space that perfectly reflects our
company's DNA and creative culture. Typical reactions we get from guests: "Beautiful",
"Amazing", and my personal favorite: "Wow!" Yujin also wonderfully executed a 4x12' rustic
dining table, the centerpiece of our space, and got creative to make it within our budget.
Conrad Chu
Munchery CEO, Co-founder | San Francisco, CA
Her remarkable ideas never fails our expectation. In addition, Yujin has a kind and bright
personality.
The most important, she delivers projects on time and on budget, and her follow up skills really
make her stand out. I took great pleasure in watching my place changed. Now we can enjoy the
feelings of warmth and relaxation she has created at our clinic. Thanks, Yujin!
Dr. Olivia Lee
San Leandro, CA
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We are lucky to have Yujin to design for remodeling project my house. Her professionalism is
focused on space programming, function, the selection of materials, coloring, very artistic,
efficient, time saving construction, plus her Fungsui knowledge. Especially Kitchen!!! We showed
our friends, they LOVE!
Yvonne and Sang Bak Lee
Orinda, CA
Yujin is great! I am very satisfied with the result of her work. Working with her was a pleasant
experience. Yujin is very professional and flexible. She is full of great ideas and very attentive to
the details of her work. I would definitely ask for her help again on my next project.
Katan Nantashiri
Livermore, CA
"I am writing this letter on behalf of Yujin Jeon, Jeon Design. We have worked with Yujin for
many years, she is very professional, talented and a joy to collaborate with on small and large
projects. Yujin knows her job very well and is always our first choice when a designer is needed.
I highly recommend Yujin and Jeon Design.
Jennifer E. Thompson
PolicyLink
Director of Human Resources, Administration and Operations
Oakland, CA
"I love your design, and I love you! I think this is one of my best choices - hiring you to design our
house. I will definitely refer you as well as give you more projects in the future. You made my
day. I'm very happy now!"
Eva Chang
Shanghai, China
Yujin really listened to my needs and brought surprising elements into my office. My office
looks fantastic! She has an incredibly rich interior design background and is extremely talented
when it comes to creating beautiful interiors! Yujin’s design is very professional, prompt,
creative, and accommodating. I have gotten many compliments on my office and I would highly
recommend using Yujin’s design without hesitation.
Dr. Chris Yi
San Leandro, CA
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Yujin and the team at Jeon Design have worked on two engagements for our organization. Yujin
has jumped in to meet us where we are and help shape our vision. She works with us as a true
partner and is patient, flexible, and creative in helping us develop and refine ideas for what will
help us achieve our goals with the space we have. Yujin also has a terrific resource pool for
materials and supplies that she leverages to maximize and stretch limited resources. She also
exerts leadership and steps back and listens at just the right time for each, throughout the
design process. Jeon Design goes the extra mile at every step."
Lauren Webster, Poliylink CFO
Oakland, CA
Thank you for your tremendous help in our restaurant project. Without your enthusiasm, diligence
and hard work we wouldn’t have been able to get the permit during the COVID-19. Excellent work!
I would highly recommend Yujin from Jeon Design. If you are looking for a professional work.
James Maneepairojn
Blackwood Restaurant
San Francisco, CA
Game changer!!! We signed a new lease to relocate a furniture store (What A Room) and felt like
we had decent idea of how we wanted the space to look from our previous store’s layout.
However, we connected with Yujin through a referral just to see what we might be missing and to
get a few more ideas. As soon as we met with Yujin, there was no doubt that we needed her and I
am completely glad we didn’t let ourselves do the designing because what she did for us is 1000x
better. She masterfully put together materials, colors and finishes, but the main thing was create
a unique concept that fit our business. Yujin really took our business to the next level. Outside of
design, what is equally awesome is her willingness to share connections and resources. This was
also truly invaluable as we found one of a kind decor pieces and amazing deals left and right.
Simply put, we are very thankful for the experience and the result is a game changer!
Steven Lam
What a room owner
San Jose, CA
Yujin at Jeon Design is a delight to work with! At the recommendation of a friend, we hired her
to redesign our small French bistro after a fire. From the start, we were won over by her
professionalism, creativity and design expertise. I must admit, we are not the easiest customers
to work with, and we had very particular ideas about the design we hoped to achieve. Yujin
worked tirelessly to deliver multiple iterations of our vision within a very short timeframe,
always with a smile on her face! You are too wonderful for words!!!! And we are the lucky ones
to have found you!
Jerome and Megan Meloni, Restaurant owner
San Francisco, CA
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We had a fantastic experience working with Yujin from Jeon Design. She is passionate about
creating the perfect design for her clients. At the same time, she is extremely professional and
responsive, making sure that our project progressed appropriately versus our expectations. Five
stars!
Jame Kim
Orinda, CA
Yujin worked with us for a short period of time on our office space in Oakland, CA. During this
time, she displayed a high degree of integrity, responsibility and creativity. She provided
invaluable guidance in regard to color schemes, design layout, furniture selection, lighting and
accessories and attention to details which made our office space so special. She took something
ordinary and made it so unique.
We can’t thank Yujin enough for all the work she has done for us. It was such a pleasure working
with her. She was always friendly with an outgoing attitude which she easily maintained while
remaining solution and design focused. She has great communication, listening and
organizational skills which kept us on time. We truly appreciate all these qualities from Yujin,
especially listening to us and working hard to understand our needs.
In summary, Yujin works speaks for itself and its truly AMAZING. We would strongly recommend
Yujin to handle your interior design.
Radhika Fox and Linda Le,
US Water Alliance
Oakland, CA
Yujin is so professional, detail oriented and on the ball. Very impressed with her service and the
quick results. Highly recommend.
Stewart Beatty
Executive Chef. Postino Restaurant, Lafayette
Yujin is very professional and talented. She designed our furniture store and delivered in timely
manner. The interior of our store look more amazing than ever. Yujin is also very considerate; she
put effort and check in with us once in a while to see if we need any assistance. Can't find this
kind of service all the time!
Quynh Le
Furniture Shop
San Jose
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Yujin was absolutely phenomenal! I own a restaurant and was looking to open up a second
location. Since I originally bought my restaurant, I really had no idea how to build new one from
scratch. I was very lost and confused, but Yujin was very helpful in guiding me through the
process. Her attention to detail, work ethic, and vision are second to none. Since she is the
designer and has an architect background, she in very knowledgeable on all aspects of the
process which was incredibly helpful for a first timer like me. Also she has amazing positive
energy and an absolute pleasure to be around!
Huy Quach Restaurant Owner
San Jose, CA
If you are looking for an Architectural Designer, I highly recommend Yujin at Jeon Design. She not
only has deep expertise in complete renovations, ADUs, new construction and additions - but she
is also very knowledgeable with navigating the permitting process and knows the Lamorinda area
very well.
We recently finished phase 1 of our remodel and will shortly begin the larger phase 2, which
includes an addition and complete re-design of our home. Yujin is amazing to work with. She is
incredibly talented, professional and committed. She takes the time to listen to her client needs
and genuinely cares about building the right relationships. Her enthusiasm and passion for her
work is contagious.
Lina Lee
Orinda, CA
We feel lucky to have Yujin as our architect designer for our restaurant. She’s very professional,
responsive, stylish and genuine designer. Her work is not only amazing well designed but also
functional for operation. She always listen her clients needs and pay attention every details to
ensure the project will be satisfied. You won’t be disappointed if you’re looking for trustworthy
company,
I would 100% recommend Jeon design.
Jiew Sky Restaurant owner
Palo Alto, CA
We’ve worked with a number of designer/ architects without finding a really good one that
satisfies us 100%. Yujin listens and completely understands what I want this restaurant to look
and feel like and what images I want to project to customers. She considers what kinds of food,
potential customers, neighborhoods, and budget before coming up with the best design
possible. Yujin has a very keen artistic talent and is very much aware of the most up-to-date
trends in materials, textures, and colors of restaurant design. We are so happy we chose Yujin
to help us design a look for our new office. She listened to what our CEO’s thoughts were
regarding our style and what we were looking for and designed it perfectly. Giving us a beautiful
natural organic look for our lobby and a fun atmosphere for an employee Conference
Room. She was easy and fun to work with and went way beyond what is usually expected of a
designer. She even went shopping for us trying to save us money. I would not hesitate at all to
recommend her to anyone.
Jane Sutton, Moxie Inc.
Sunnyvale, CA
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Archictectural Review Board Application
Name Kat hryn Jordan
Address
City -
Postal Code -
Cell Phone -
Home Phone -
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of, a company doing business in
Palo Alto which you believe is likely to:
1. Engage in business with the City;
2. Provide products or services for City
projects; or
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3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Architectural Review Board?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
information and request that the
following contact information:
Kathryn Jordan Page 2
Yes
Community Group
I reques t that the City of Pa lo A lto reda ct my
home address, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application prior to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat the
following contact information below:
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Alte rnate Contact Information
Pe rsonal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employ ment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations , including dates and
any offices held.
(1311 characters max)
Application Questions
1. Why are you interested in serving on
the Architectural Review Board and what
experience would you bring to the
position?
(1449 characters max)
2. Please describe an issue that recently
came before the Board that is of particular
interest to you and describe why you are
interested in it.
(1449 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
3 . If you are appointed, what specific
goals would you like to see the
Architectural Review Board achieve, and
how wou ld you help in the process?
(1587 characters max)
Kat h ryn Jordan Page 3
-
BA, Pol it ica l Science, Stanford University
MSM , GSB, Stanford Universi ty
N/A
N/A
Last Employer
I currently serve on the C ity's Housing Element
Working Group. I am c urrently the President of
the Pa lo A lto Plaza HOA, a mixed use, mu ltifami ly
complex in downtown Pa lo Al t o. I have served as
Paren t network Cha ir i n the Paly PTSA, and
volunteered at bot h Du veneck e lementary schoo l
and Jordan M iddle School. I've coached AYSO
soccer.
Because I am interested in the housing and commercial
deve lopment with in the C ity of Palo A lto.
The expansion of Castilleja. I'm interested in th is
issue because its expansion may greatly affect
both traffic on a ma i n Pa lo Alto thoroughfare,
Embarcadero Road, and a resident ial
neighborhood, depending upon how th is proj ect
is ult ima tely configured. The size of the student
enrollment w ill also figure into the s ize of the
project.BA, Pol it ica l Science, Stanford Univers ity
MSM , GSB, Stanford Universi ty
Maintain the character of the communit y of Palo A lto. I wou ld
help by g iv ing my time and atten tion to help ing gu ide change and
deve lopment with in the C ity of Palo A lto.
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4 . Please identify a project (or projects)
t hat you fi nd to be exa m p l es of good
arc hi tecture, and explain why. You m ay
include sam ples, identify project
add resses, o r p rovide li n ks.
(1035 characters max)
5 . Architectural Review Board Mem ber s
work with the documents listed below. If
you have experi ence w it h any of t h ese
documents, please descr ibe t h at
experi e nce. Experi ence w it h these
documents i s not requ ired for selection,
but will hel p you better understand the
work of t h e board.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Californ ia Environmenta l Qua l ity Act
Permit Streaml ing Act Density Bonus Law
Secretary of the Interior's Standa rds
Downtown Urban Design Guidel ines (1993)
Other documents listed on th is website as
wel l.
If you'd like to provide any additional
documents, please upload below.
My neighbor's house at 109 Wa lter Hays Drive. I
th ink the home fits nicely on its lot and w ith in the
existing neighborhood, whi le at the same t ime
projecting a more s leek and modern exterior.
Yes , I bui lt a home in Pa lo Al to, so I am fam iliar with the Zoning
Code. I have also read almost all of the Comprehensive Plan . I
am fam iliar w ith the pu rpose of CEQA and how it app lies to
deve lopment.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boa rds and Comm issions
Handbook.
Signature Ka t hryn Jordan
Date Completed 10/25/2021
Kathryn Jordan Page 4
a
Packet Pg. 316
Archictectural Review Board Application
Name A lexander Lew
Address -
City
Postal Code -
Cell Phone -
Home Phone -
Email Address
Are you a Palo Alto resident? No
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of, a company doing business in
Palo Alto which you believe is likely to:
1. Engage in business with the City;
2. Provide products or services for City
projects; or
a
Packet Pg. 317
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Architectural Review Board?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
information and request that the
following contact information:
Alexander Lew Page 2
Yes
Emai l from the Cit y
I request that the City of Pa lo A lto reda ct my
home add ress, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application p ri or to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat t he
following contact informat ion below:
a
Packet Pg. 318
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration .
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Alexander Lew Page 3
250 Hami lton Ave, Palo A lto, CA
Author/Illustrator of a book about the first parks ,
p lazas, and promenades i n Europe.
Des igner of residentia l proj ects in Pa lo Alto,
Men lo Park, and Atherton.
Associate at Solomon Arch itecture in San
Francisco. Projects i nclude: 220 units of
affordable housi ng in an award winn ing New
Urbanist village in Seattle , 325 m icro stud ios at
Stanford , and 6 townhouses in Prospect, a New
Urbanist town in Colorado.
Columbia Univers ity, Master of Arch itecture.
Washington Univers ity, Bachelor of Arts with
major in arch itecture.
Passed all NCARB exams.
Self employed
Draftsman
Current Employer
Pa lo Alto Arch itectura l Review Board member.
(May 2008 -present).
Western Wheelers Bicycle Club in Palo A lto.
Board member, r ide coord inator, and ride leader
(2003 -present).
Attend lectures at S PUR (San Francisco Plann ing
Urban Research). Ongoing.
Attend lectures at CNPS-SCV (Ca lifornia Native
Plant Society). Ongoing.
Attend annual tours by the Berkeley Arch itectura l
Heritage Assoc iation . Ongoing.
Attend annual tours by the A IA San Francisco.
Attend annual tours by the Pasadena Heritage.
Attend tours by the Garden Conservancy.
Ongoing .
Vo lunteer at special events for Bike Palo A lto,
Grassroots Ecology, and Over the Hill Gang.
a
Packet Pg. 319
Application Questions
1. Why are you interested in serving on
the Architectural Review Board and what
experience would you bring to the
position?
(1449 characters max)
2. Please describe an issue that recently
came before the Board that is of particular
interest to you and describe why you are
interested in it.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
3. If you are appointed, what specific
goals would you like to see the
Architectural Review Board achieve, and
how would you help in the process?
(1587 characters max)
Alexander Lew Page 4
I am apply ing because few applications have been received to
date. I am fi nish ing my fourth term (p lus an ini tial partial term).
understand that term li mi ts wi ll come into effect soon . I can help
make the t rans ition to t he proposed Objective Standards for SB35
projects. I am experienced w ith design ing mu ltifami ly hous ing ,
New Urban ist subd ivisions , the City's zoning ordinance, and
Comprehensive Plan . I also research the arch itectural and
p lann ing history of Pa lo A lto and other cities.
A project that is covered u nder SB330 came to
the ARB recent ly. Th is project uses the exist ing
zon ing, but on ly objective criteria can be used if a
denial a recommended. The project is ongoing,
so I can't go into the specifics. I can say tha t
many of the words that I want to use to review t he
project are subjective. Many of the current
Con text Based Criteria are subj ective . In add it ion ,
the ne ighbors are expecting more than the
m inimum prescriptive requ irements of the code.
Privacy, screen ing, shad ing, height, and
compatibil ity are a lways issues. Managing
expectations w ith t he d ifferent standards of SB
35, SB 330, PHZ, and the standard zoning is
going to be a challenge.
I am research ing and i ll ustrating how great public
p laces ach ieved compat ibi lity under completely
d ifferent polit ical systems and societ ies. I am
i nteres ted in it because I know how d ifficult it is to
effect change at the urban scale.Author/Il lus trator
of a book abou t the first parks, plazas, and
promenades in Europe.
Des igner of resident ia l proj ects in Pa lo Al to,
Men lo Park, and Atherton.
Associate at Solomon Arch itecture in San
Francisco. Projects include: 220 units of
affordable housing in an award winn ing New
Urbanist village in Sea ttle , 325 micro stud ios at
Stanford , and 6 townhouses in Prospect, a New
Urbanist town in Colorado.
Columbia Univers ity, Master of Arch itecture.
Washington Univers ity, Bachelor of Arts with
major in arch itecture.
Passed all NCARB exams.
I wou ld like to ut ilize hybrid meetings with teleconferencing if it is
permitted . Attendance at ARB meetings has not decl i ned during
the pandem ic. Also, appl icants have said t hat they prefer the
conven ience. As a viewer for other meetings, I find it eas ier to
wa tch and part ic ipa te than the cable-stream . The ARB cou ld
better communicate its mot ions by writ ing them on screen as the
City Council does.
In review ing the Boards & Comm iss ions Handbook, I t hink the
ARB members cou ld be more formal in addressing each other. It
has been a little more casual than the C ity Council. In some
years, board members have interru pt ed each other, resu lt i ng in
a
Packet Pg. 320
4. Please identify a project (or projects)
that you find to be examples of good
architecture, and explain why. You may
include samples, identify project
addresses, or provide links.
(1035 characters max)
5. Architectural Review Boa rd Members
work with the documents listed below. If
you have experience with any of these
documents, please describe that
experience. Experience with these
documents is not requ ired for selection,
but will help you better understand the
work of the board.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Californ ia Environmenta l Qua l ity Act
Permit Streaml ing Act Density Bonus Law
Secretary of the Interior's Standards
Downtown Urban Design Guidel ines (1993)
Other documents listed on th is website as
well.
If you'd like to provide any additional
documents, please upload below.
Alexander Lew Page 5
portions of the verbatim m inutes un i ntellig ib le. The cha i r should
set and maintain the standard .
University Avenue in Pa lo A lto. I have attached 2
s ite p lans: one from 1895 and one from 1924. I
drew them usi ng fi re insurance maps, parcel
maps, and archive photos.
The 1895 plan indicates an unremarkable
archit ectu ral beg inn ing: irregu lar bu i ld ings, no
s idewa lks, no street t rees, and uncertain future
for the native oaks. On ly 2 of the bui ld ings shown
remain today. C ivic spirit is evident in a
commun ity bu ilt 2 room school house at t he
former Wa lgreens corner as well as a reading
room/meeting hall at the Apple Store s ite.
The 1924 plan shows a thriv ing ma in street that
has established a strong arch itectura l cont ext. It
was a pivotal year becau se the Ci t y Counci l
decided to extend commercial uses from
Waver ley St reet to Webster St reet, an established
res idential area. T he residential area contained
severa l Victorian mansions and a 10 unit
mu ltifam ily project. Was it the right decision? It
allowed for growt h for over 100 years.
I am fami liar wi th all of these documents.
11\585740\20211025-University-1895.pdf
[SCANNED, FILE SAFE]
11\585740\20211025-University-1924.pdf
[SCANNED, FILE SAFE]
a
Packet Pg. 321
11\585740\2021 -ARB -applicat ion-awa rds.pdf
[SCANNED, FILE SAFE]
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature A lexande r Lew
Date Completed 10/26/2021
Alexander Lew Page 6
a
Packet Pg. 322
Recent ARB projects that have won awards:
Fire Station No. 3
Shah Kawaski
2020 AIA Silicon Valley Honor Award
2555 Park
Heather Young and Brick Architecture
2020 AIA Silicon Valley Merit Award
636 Waverley
David Kleiman, Paula Shaviv, and Hayes Group
2018 AIA Silicon Valley Merit Award
2021 Andersen Windows Award
611 Cowper
Hayes Group
2018 AIA San Mateo County Merit Award
Mayfield Place affordable housing
David Baker & Partners Architects
2018 AIA Silicon Valley Citation
2018 PCBC Merit Award for affordable housing 30-60 units/acre
a
Packet Pg. 323
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Packet Pg. 325
Archictectural Review Board Application
Name Manix Pa tel
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices Yes
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of, a company doing business in
Palo Alto which you believe is likely to:
1. Engage in business with the City;
2. Provide products or services for City
projects; or
a
Packet Pg. 326
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Architectural Review Board?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
information and request that the
following contact information:
Manix Patel Page 2
Yes
Email from the Cit y
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
a
Packet Pg. 327
Alte rnate Contact Information
Pe rsonal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employ ment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations , including dates and
any offices held.
(1311 characters max)
Application Questions
1. Why are you interested in serving on
the Architectural Review Board and what
experience would you bring to the
position?
(1449 characters max)
2. Please describe an issue that recently
came before the Board that is of particular
interest to you and describe why you are
interested in it.
(1449 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
3 . If you are appointed, what specific
goals would you like to see the
Architectural Review Board achieve, and
how wou ld you help in the process?
(1587 characters max)
Manix Patel Page 3
Bachelor of Arch itecture from Cal Poly Pomona -
Class of '98
20+ years of experience in Arch.
20+ years of experience in the Hospital ity
Industry
Owner (Berbeda Place Palo A lto)
Carrasco & Associates Arch itects, Inc.
Project Arch itect
Current Employer
NA
I can bring a new thought process to t he ARB by using my 20+
years experience in Architecture and the Hospita lity Industry.
I live and breathe ECR therefore am in terested in
anything and everything that affects El Camino
Real. All proj ects are import ant.Bachelor of
Architecture from Ca l Po ly Pomona -Class of '98
20+ years of experience in Arch.
20+ years of experience in the Hospital ity
Industry
Owner (Berbeda Place Palo A lto)
I wou ld like to he lp the current ARB members in reviewing and
respond ing to the housing and hotel projects bei ng presen ted for
approval by keeping in mind t he existing commun it ies, through
carefu l ana lysis, creative al ternatives , etc.
a
Packet Pg. 328
4 . Please identify a project (or projects)
t hat you fi nd to be exa m p l es of good
arc hi tecture, and explain why. You m ay
include sam ples, identify project
add resses, o r p rovide li n ks.
(1035 characters max)
5 . Architectural Review Board Mem ber s
work with the documents listed below. If
you have experi ence w it h any of t h ese
documents, please descr ibe t h at
experi e nce. Experi ence w it h these
documents i s not requ ired for selection,
but will hel p you better understand the
work of t h e board.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Californ ia Environmenta l Qua l ity Act
Permit Streaml ing Act Density Bonus Law
Secretary of the Interior's Standa rds
Downtown Urban Design Guidel ines (1993)
Other documents listed on th is website as
wel l.
If you'd like to provide any additional
documents, please upload below.
636 Ham ilton Ave. Pa lo Alto
I was wa it i ng for years and years when an
Architect would propose a concrete and glass
st ructu re and was rea lly excited to see th is.
Zon ing Code
El Camino Rea l Design Guidelines
Comprehensive Plan
CEQA
Secretary of t he Interior's Standards
By complet ing numerous projects w ith Carrasco & Associates
Architects I have experience i n t he above listed guidelines.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boa rds and Comm issions
Handbook.
Signature Manix Pa tel
Date Completed 10/26/2021
Manix Pate l Page 4
a
Packet Pg. 329
Archictectural Review Board Application
Name Brigham Wilson
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of, a company doing business in
Palo Alto which you believe is likely to:
1. Engage in business with the City;
2. Provide products or services for City
projects; or
a
Packet Pg. 330
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Architectural Review Board?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
information and request that the
following contact information:
Brigham Wilson Page 2
No
Community Group,Emai l from the City
I reques t that the City of Pa lo A lto reda ct my
home address, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application prior to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat the
following contact information below:
a
Packet Pg. 331
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. Why are you interested in serving on
the Architectural Review Board and what
experience would you bring to the
position?
(1449 characters max)
Brigham Wilson Page 3
I am a passionate student of residential
architecture and c ity planning. For t he past 5
years, I have closely followed our city's plans and
pol ic ies to balance increasing our housing supply
whi le maintaining the character and desirabil ity of
our development. My train ing has been a decade
of self-study of the relevant text books and
thought-pieces on land use, urban design, and
construction.
Google
Program Manager
Current Employer
Member and Cha ir of the Library Advisory
Comm ission (2017-2020)
Pa lo Alto Po lice Depa rt ment C it izen Po lice
Academy participant (2017)
Community Gardener at Johnson Park (2018-
Present)
Member of Stanford Congregation of The Church
of Jesus Christ of Latter-day Saints (20 16-2020)
Membersh ip Clerk and Organist for The Church
of Jesus Christ of Latter-day Saints near
M iddlefield and E. Charleston (2020-2021)
I am interested in serving on the Architectural Review Board
because the design of our c ity is impor tan t, I have the knowledge
for suburban architecture, and I have the passion for c ivic
oversight and comm ittee workings. As Palo A lto continues to
grow, keeping a ba lance between new construction and
renovations along with our his tory and character is integral to our
persona l ity as a community. I follow proposed resident ial,
commercial, and landscape proposals in our county and analyze
thei r merits environmental impact, impact on housing supply,
meeting residentia l and commercial needs, open space
conservation , and visua l appeal. Hav ing been on t he Library
Advisory Commission and chairing it for one year, I understand
how to collaborate with City Counci l, rev iew and decide on
proposals, and request and respond to input from fe llow citizens.
a
Packet Pg. 332
2. Please describe an issue that recently
came before the Board that is of particular
interest to you and describe why you are
interested in it.
(1449 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
3. If you are appointed, what specific
goals would you like to see the
Architectural Review Board achieve, and
how wou ld you help in the process?
(1587 characters max)
4. Please identify a project (or projects)
that you find to be examples of good
architecture, and explain why. You may
include samples, identify project
addresses, or provide links.
(1035 characters max)
Brigham Wilson Page 4
On Thursday, 10/7/2021 , the board rev iewed a
proposal to allow for external changes at the
reta il/commercial site at 2585 E Bayshore Rd. I
ride my bike past this bui lding every day on the
way to and from work and am aware of its un ique
location in our city and the environmenta l
concerns being so close to the wetland area . I
was excited about the proposal because it was
going to change asphalt areas to landscap ing ,
create bike parking where there wasn 't (wh ich
encourages non-car transpor tation), upgrade the
exterior to a more modern look, and continue the
retail preservat ion wa iver. I enjoy read ing and
ana lyzing these proposals t hat balance so many
different characteristics of design, landscaping,
zoning, and commercial interests.I am a
passionate student of resident ial architecture and
city planning. Fo r the past 5 years, I have closely
followed our city's plans and policies to ba lance
i ncreasing our housing supply whi le mainta ining
the character and desirability of our development.
My t ra ining has been a decade of self-study of t he
relevant text books and thought-pieces on land
use, urban design , and construction .
Wh ile serving on t he Arch itectura l Review Board I wou ld help
create the mandated 6,086 units by 2031 in a manner that
preserves the character of each neighborhood. We wou ld
i ncrease density where it is most appropriate aesthetically and
focus on parcels that are underused or vacant or near major
transit centers. As a non-homeowner but 5+ year resident, I would
be a more impart ia l collaborative partner, able to balance the
needs of t he many stakeholders involved in these discussions
while being loyal and driven to find the optimal outcome.
The ha lf-closed streets on t he south bank of the
Sortedams S0 in
Copenhagen(https://goo.gl/maps/ceadXETWQCv
yKUFT6). These row houses provide for a safe
open area for chi ldren to play, privacy i n an
i ncreased density zone, charming character, and
sufficient parki ng wh ile encourag i ng other
methods of t ravel. Palo A lto has small apartment
complexes and many single-fam ily homes , but
has too few row house developments tha t would
provide increased units whi le also conserving a
charm ing pedestrian environment.
Charles Street in Beacon Hill in Boston
(https://bit.ly/3pvslBK). Provides a delightfu l
walkable retai l in add ition to above-store-level
residential un its. Palo A lto has premium shopping
i n the Town and Country Ma ll , Stanford Mall, and
University Ave , Midtown , and Cal Ave that could
benefit from increased residential un its that could
i ncrease retai l patronage w it hout requ iring much
more parking i nfrastructure. We can leverage the
a
Packet Pg. 333
5. Architectural Review Board Mem bers
work with the docume nts listed below. If
you have ex perience with any of these
documents, please describe that
experience. Ex perience w it h these
documents is not requ ired for selection,
b ut will help you better un derstand the
work of t h e board .
(1173 c haracters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Californ ia Environment al Qua l ity Act
Permit Streaml ing Act Density Bonus Law
Secretary of the Interior's St anda rds
Downtown Urban Design Guidel ines (1993)
Other documents listed on th is website as
well.
If you'd like to provide any additional
documents, please upload below.
a lready higher density areas to preserve the
s ingle-fami ly zoned areas.
When I was on the Library Adv isory Comm iss ion , I read the Pa lo
A lto 2030 Comprehens ive Plan (2017) to ensure t hat our
recommendations aligned w ith t he long -term v ision of the c ity.
I have looked at some of the other documents to beg in to become
fam il iar with them , but will study each of them fu rther upon my
being selected to serve on the Arch itectura l Rev iew Board so that
I know t he regulations and requirements necessary.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boa rds and Comm issions
Han d book.
Signature Brigham Wilson
Date Completed 10/24/2021
Brigham W ilson Page 5
a
Packet Pg. 334
Archictectural Review Board Application
Name J im Xiao
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of, a company doing business in
Palo Alto which you believe is likely to:
1. Engage in business with the City;
2. Provide products or services for City
projects; or
a
Packet Pg. 335
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Architectural Review Board?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
information and request that the
following contact information:
Jim Xiao Page 2
No
Other: ema il inv itation
I reques t that the City of Pa lo A lto reda ct my
home address, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application prior to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat the
following contact information below:
a
Packet Pg. 336
Alte rnate Contact Information
Pe rsonal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employm ent Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations , including dates and
any offices held.
(1311 characters max)
Application Questions
1. Why are you interest ed in serving on
t he Architectural Review Board and what
experience would you bring to the
position?
(1449 characters max)
2. Please describe an issue that recently
came before the Board that is of particular
interest to you and describe why you are
interested in it.
(1449 characters max)
Archived v ideo meetings are ava ilable
from the Midpen Media Center.
Jim Xiao Page 3
-
CSLB licensed general contractor si nce 2019
combined w ith prior experience has been active
i n design ing, development for 8 years. fin ished
severa l proj ects in Palo A lto, San Jose and
Cu pertino. very fam iliar w ith t he new code of Pa lo
A lto on green bu ild ing tier 1, 2 and ADU code.
20 years as software professional after leaving the
Ph.D education from LSU in computer science.
svden
bu ilder and CEO
Current Employer
member of church comm ittee for chu rch
search ing committee of CCIC-Sunnyva le, in t he
process of searching, screen ing property, dual
d iligence and working close ly with c ity regard ing
permitting and code requ irement.
the ARB is part icularly important not on ly to main tain the core
commun ity va lue of Pa lo A lto, but also w ill help to steer the long
term v ision of c ity's p lanning wh ich wou ld be fundamenta l key of a
v ibrant and bus iness-fami ly friendly neigh bor.
SB-9, SB10, SB8 along w ith ADU code, green
bu ild ing requ irements are going to totally reshape
Pa lo Al to, would be important for all c it izen to be
ass isted, get informed and comfortable for the
new change.CSLB l icensed general contractor
s ince 2019 combined w ith prior experience has
been active in designing, development for 8
years. fi nished several projects in Pa lo A lto, San
Jose and Cupertino. very fami liar with the new
code of Palo A lto on green bu ilding t ier 1, 2 and
ADU code.
20 years as software professional after leaving the
Ph.D education from LSU in computer science.
a
Packet Pg. 337
3. If you are appointed, what specific
goals would you like to see the
Architectural Review Board achieve, and
how would you help in the process?
(1587 characters max)
4. Please identify a project (or projects)
that you find to be examples of good
architecture, and explain why. You may
include samples, identify project
addresses, or provide li n ks.
(1035 characters max)
5. Architectural Review Boa rd Members
work with the documents listed below. If
you have experience with any of these
documents, please describe that
experience. Experience with these
documents is not requ ired for selection,
but will help you better understand the
work of the board.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Californ ia Environmenta l Qua l ity Act
Permit Streaml ing Act Density Bonus Law
Secretary of the Interior's St anda rds
Downtown Urban Design Guidel ines (1993)
Other documents listed on th is website as
well.
If you'd like to provide any additional
documents, please upload below.
Hel p current homeowners to be prot ected to keep the o ld
neighborhood they like, the same t i me to upgrade, adapt to the
new SB-9, SB10 , SB8 along w ith ADU code, green bu ilding
requ irement s. So Pa lo A lto w ill also be a welcom ing city to the
young professionals and new fam ilies/
1031 Embarcadero Dr, 94303, w ith the great
suggest ion from Bud Stammer, th is is one of the
first batch of project adopted:
ADU code,
green bu ild ing tier 2 for ma in bui ld ing
green bu ild ing tier 2 for ADU . also EV ready, t it le
24 compliant, and Tes la roof ready.
In t he past 3 years has been working very closely wi t h p lann ing
department, bu ild i ng department , publ ic works and inspection
team . very fami ly wi t h Zon ing code. Des ign guidel ine and working
knowledge of Permit Streaml ine Act and interior's standard .
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boa rds and Comm issions
Handbook.
Signature J im Xiao
Date Completed 10/25/2021
Ji m Xiao Page 4
a
Packet Pg. 338
Archictectural Review Board Application
Name b in zhou
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of, a company doing business in
Palo Alto which you believe is likely to:
1. Engage in business with the City;
2. Provide products or services for City
projects; or
a
Packet Pg. 339
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Architectural Review Board?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
information and request that the
following contact information:
bin zhou Page 2
No
Emai l from the Cit y
I request that the City of Pa lo A lto reda ct my
home add ress, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application p ri or to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat t he
following contact informat ion below:
a
Packet Pg. 340
Alte rnate Contact Information
Pe rsonal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employm ent Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations , including dates and
any offices held.
(1311 characters max)
Application Questions
1. Why are you interested in serving on
t he Architectural Review Board and what
experience would you bring to the
position?
(1449 characters max)
2 . Please describe an issue that recently
came before the Board that is of particular
interest to you and describe why you are
interested in it.
(1449 characters max)
Archived v ideo meetings are ava ilable
from the Midpen Media Center.
3 . If you are appointed, what specific
goals would you like to see the
Architectural Review Board achieve, and
how wou ld you help in the process?
(1587 characters max)
bi n zhou Page 3
I am general contractor and architectu re . I know
the detai l of contruction. As res ident of palo alto, I
wou ld like to contribute my professional
knowledge to make better pa lo alto.
Dowell const ruction & development Inc
Project manager
Current Employer
I am volunteer of bond-comm itt ee memeber of
cupertino school d istrict and work on to review
d istr ict projects and improvement to make bett er
cupertino schools. I like to work for community
and ne ighborhood and would like to commit my
service term if I am honored .
I have construction knowledge and experience. And I am des ign
and construction profess iona l. I love to work for commu nity and
neighborhood. I love to cont ribute my va lues to city and
commun ity.
As the pa rt of c ity growth, more and more home
i mprovement are going on. I can see severa l
st reet is getting better look and att ractive . I can
cont ribu te my knowledge and professiona l skills
to make the streets better.I am genera l contractor
and arch itecture. I know the detail of contruction.
As res ident of palo alto, I wou ld like to contri bute
my professiona l knowledge to make better pa lo
a lto.
I wou ld like to he lp committee and c ity counc il to outl ine the
Architectura l guidel ine and promote t he guidel ine to all city
res ident s. I would he lp all res idents to make clear choice when
they are th inking to do new construction, adding and remode l.
And also make our cit y p lann ing and bu ild ing work easier.
a
Packet Pg. 341
4 . Please identify a project (or projects)
that you find to be examples of good
architecture, and explain why. You may
include sam ples, identify project
addresses, or provide links.
(1035 characters max)
5 . Architectural Review Board Mem bers
work with the documents listed below. If
you have experience with any of these
documents, please describe that
experience. Experience w ith these
documents is not required for selection,
but will help you better understand the
work of the board.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Californ ia Environmenta l Qua l ity Act
Permit Streaml ing Act Density Bonus Law
Secretary of the Interior's Standa rds
Downtown Urban Design Guidel ines (1993)
Other documents listed on th is website as
wel l.
If you'd like to provide any additional
documents, please upload below.
18283 Baylor Ave, SARATOGA, CA 95070 is a
good sample project for sing le story home
i mprovement. it looks clean and moden . But it
won't change too much structure and not over
heigh to damage privancy. A lso t he project is
green compared w ith full demolish and huge
st ructure changes.
I have understing and read El Cam ino Rea l Des ign Gu ide li nes,
bu ild ing code. I have bu ild ing home experience in pa lo a lto. I love
to work w ith ot her members and cont ribute my value.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boa rds and Comm issions
Handbook.
Signature b in zhou
Date Completed 10/25/2021
bin zhou Page 4
a
Packet Pg. 342
Historic Resources Board Application
Name Va le rie Dri scoll
Address
City -
Postal Code -
Cell Phone
Home Phone
Email Address
Are you a Palo Alto resident? No
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of, a company doing business in
Palo Alto which you believe is likely to:
1. Engage in business with the City;
2. Provide products or services for City
projects; or
b
Packet Pg. 343
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Historic Resources Board?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
information and request that the
following contact information:
Valerie Driscoll Page 2
No
Other: clerk and manager's offices
I reques t that the City of Pa lo A lto reda ct my
home address, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application prior to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat the
following contact information below:
b
Packet Pg. 344
Alte rnate Contact Information
Pe rsonal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employ ment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations , including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Historic Resources
Board that is compatible with your
experience and of specific interest to you,
and why?
(1518 characters max)
2. Please describe an issue that recently
came before the Board that is of particular
interest to you and describe why you are
interested in it.
(1380 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
3. If appointed, what specific goals wou ld
you like to see the Historic Resources
Board achieve, and why? How would you
suggest accomplishing this?
(1725 characters max)
Valerie Driscoll Page 3
see resume and other application sen t
None
None
Last Employer
See resume and other applicat ion
see resume and other appl ication
see resume and other appl ication
see resume and ot her applicat ion forgot to add resume ....
b
Packet Pg. 345
4 . Please identify a project or projects that
you find to be exam ples of good historic
architecture, and explain why. You may
attach sam ples, identify project
addresses, or provide links. If you attach
sam ples, Staff may request that you bring
h ard copy print outs to t h e interviews.
(1380 characters max)
5 . H istoric Resources Board Members
work with the documents listed below. If
you have experience w ith any of these
documents, please describe that
experience. Experience w ith these
documents is not requ ired for selection.
(1104 characters max)
Palo Alto Comprehensive Plan Land Use
Element (2017)
Palo Alto Municipal Code Chapter 16.49
Secretary of the Interiors Standards for the
Treatment of Historic Properties (2017)
California Environmental Quality Act
The Professorville Historic District Design
Guidelines (2016)
Other documents listed on this website as
well.
If you'd like to provide any additional
documents, please upload below.
Please confirm that you have read the
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature
Date Completed
Valerie Driscoll Page 4
See resume and othe r applicat ion
see resume and ot her appl icat io n
4\5857 4 0\HR B -Driscoll Va lerie -for merge -for
merge.docx [SCANNED, FILE SAFE]
Yes
Vale rie Driscoll
10/21/202 1
b
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CITY OF PALO ALTO. CA
CITY CLEHK'S OFFICE
fil CTTY 01· PALO ALTO, CA
~ Cl I Y l.L.l.:RK'~ OHIU: u.;
~ 17 Apr 05 j 3:47 pm
Personal I nformation 18 NOV 26 AH IQ: 25
Name: val eri e Madeline Ori scoll
Addres
Cell Phone:
H . ·_' _____________________ _
E-mail :
Are you a Palo Alto Res ident? __ Yes _X_ No
Do you have any relatives or members of your household who are employed by the City of Palo Alto . who
are currently serving on the City Counci l, or Who are Commissioners or Board Members?
Yes_X_No
Are you available and committed to complete the term applied for? _x_ yes __ No
California st ate law and the City's Conflict of Interest Code LINK require appointed board and
commission members to file a detailed disclosure of their financial in terests, Fair Political Practices
Commission, Conflict of Interest. Form 700.
Do you have an investment in, or do you serve as a n officer or director of, a company doing business in
Palo A lto which you believe is likely to;
1) engage in business with the City,
2) provide products or services for City projects, or
3) be affected by decisions of the board or commission you are applying for? __ Yes _x_ No
Excluding your principal residence , do you own real property in Pa lo Alto? __ Yes _x_ No
How did you learn at:>out this vacancy?
__ Commun ity Group
__ Email from City Clerk
__ Palo Alto Weekly
__ Daily Post
__ City Webs ite
__ Flyer
Other: I expressed an interest in your department and to volunteer then applied w resume
List relevant education, training, experience, certificates of training , licenses, or professional
registration:
Accountancy Management; PowerPoint; universi ty and Jr. college trained; Trainer of
personnel in accountancy business and 501C3 affiliation/ trainer, categories of
education and service: Business and Law trai ned , specifically: Paralegal studies and
general business training as well; accountancy and H.R. -15 yrs. of experience;
Investigative training and work in the community, l ocally: San Jose; Law Office work
traini ng and repo rts/legal spec i fic: Palo Alto: Dept.: to criminal, civil and Probate ,
city budge,: concerns and meetings at1:ended at Palo Alto city Hall as wel l; social
Politi cal campaign assisting to incumbent David Cortese, supervisor Board of
Supervisors: Santa Clara county/ San Jose, and Voter Registration volunteer for more
than one term: Santa Clara county; Alza Corporation Meetings for women's wages; League
of women voters meetings ; Insurance Training with Quick Learning school: cert.
Historic Resources Board Applicati on
Valerie Driscoll 1 of 5
b
Packet Pg. 347
Employment
Present or Last Employer Internship: Atlas Investigations
Occupation : Assistant to Investigator/owner
Describe your involvement in community activities, volunteer and civic organizations:
L€ague of Women Voters; Voter Registration; campaign for David Cortese assisting him to
office 2011; American Lund Association trainer/Financial memberships and records
person, writing in office done there for them, internally--Administrative, community
progress/ads related, assisting with consulting re: market ideas for better marketing.
Attended meetings with Palo Alto City council budget concerns and member to safety and
Emergency preparedness and ongoing concerns for city safety. Civil Attorney: offered a
volunteer assisting position, conc~rning review of regulatory concerns in the
community. Greater interest in council assisting with city of Palo Alto.
Experience in Defense; Hi-Tech; oil Industry; Author of Book on general Economics;
Business consulting volunteer-Stanford,
1. What is it about the Historic Resources Board that is compatible with your experience. and
of specific interest to you, and why?
The type of skills sought for the position, and familiarity with budgets, cities,
regulations, laws, safety concerns, and council processes; familiarity with Economics,
statistics, city concerns related to budget and overall concerns for progress, and
city developmen,t and management; community involvement. Please see resume.
Valerie Driscoll
Historic Resources Board Application
2 ofS
b
Packet Pg. 348
2. Please describe an issue that recently came before the Board that is of particular interest
to you and describe why you are interested in it. If you have never been to a Board
meeting you can view an archived video from the Midpen Media Center: LINK
eudget revenues and development associated With general budget fiscal management of the
city and projects associated with budget fiscal reports and budget review and
allocation for city projects and improvement.
3. If appointed, what specific goals would you like to see the Historic Resources Board
achieve, and why? How would you suggest accomplishing this?
To achieve better management of revenues and projects given proper budget allocation
for best overall management of the city, allowing also for growth and safety concerns
for the city.
Valerie Driscoll
Historic Resources Board Application
3 ofS
b
Packet Pg. 349
4. Please identify a project or projects that you find to be examples of good historic
architecture, and explain why. You may attach samples, identify project addresses, or
provide l inks. If you attach samples, Staff may request that you bring hard copy print outs
to the interviews.
J Paul Project while it was in development. The concept is very interesting, although
I don't have any affiliation with anyone on that team.
S. Historic Resources Board Members work with the documents listed below. If you have
experience with any of these documents, please describe that experience. Experience with
these documents is not required for selection.
Pa lo Alto Cornprehens1ve Pl an Land Use El ement LINK
Palo Alto Mun1clpal Code Chapter 16 .49 LINK
Secretary of the Interiors Standards for:
Preserving , Rehab1htating , Restoring , and Reconstructing Historic Buildings LINK
California Environmental Quality Act LINK
Please see resume.
Valerie Dri s col l
Historic Resources Board Application
4 of 5
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Consent to P u b lish Pe r sonal I nforma t ion o n the City of Palo Alto Website
California Governme nt Code Section 6254.21 states, in part,
ess or telephone number of any elected or appo i nted
official on the Internet
This consen t form w ill not be redacted and will be attached
The full code can be read he r e : LINK
Read the code, and che ck o nly ONE option be low:
X
I give permission for the City of Palo Alto to
Commission Appl i cation intact. I have read and understand my rights under Government Code
Sect ion 6254.2 1. I may revoke this permission at any time by providing written notice to the
Palo Alto City Cle rk.
OR
I request that the City of Palo Alto redact my home address, phone numbers, and email address
from the attached Board and Commission Application
providing the following alternate information and request that they use the following contact
information i nstead .
Address:
__ Ho
The phone number/ address can be non-public and different than the address collected on page one.
~ OocuS,gl\•d by
Vo.U,¥it-Vns~tL
Signature: &49135T~tlo1'04F4 D t 8/31/2016 ae: _____ _
(O ptional) Add itional Attachmentls)
If you would l ike to submit a resume, work sample, etc. along with yo ur
Applicatio n, Check this box x and cl
Valerie Driscoll
Historic Resources Board Application
S of S
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Valerie M. Driscoll
Career Objective: To work in your Parks and Recreation Division Commission.
San Jose City Democratic Party meetings until March 2020.
City of Palo Alto; City Hall of San Jose and Santa Clara County Meetings
involvement: Revenues; Transportation; Traffic; City/County Social Development;
Housing; Zoning; City/County Planning and Development; Budget. Palo Alto City
Hall: Being considered for position with City Hall: Their Historic Reesources Board
position with City Council, which has been left open for me to interview for.
Internship: Investigations- Atlas Investigations, San Jose, CA: Administrative
Assistant to Owner, and database, computer input Skip Traces and Background Checks;
Filing misc. duties 12/2010-1/2011. I am a graduate of the Global School of Investigations
of Massachusetts and California.
Offered Investigations position paid or volunteer by well-known Civil, Criminal/
Bankruptcy attorney with fine reputation, well known by the Sheriff’s Dept. San
Jose CA: Thomas Salcicia. Two weeks later he died. It was a shock to the legal
community and to the Sheriff’s Dept. June 2016.
Healthcare- Breathe California, e.g. (American Lung Association) 501 C3: Teaching,
database management, article writing, general office and internet, some marketing
consulting regarding advertising, phones and accounts updating, processing.12/ 2010-
01/2011.
Sociology- Counseling Internship Trained by Licensed Social Worker to Counsel
Mentally Ill clients: Agency: ACT, San Jose: 2009-2010.
Political Campaign Support to David Cortese, Santa Clara Supervisor: 2010-2011.
Asked to run for office while volunteering with Alza Corporation/
2 terms: Voter Registration, Sunnyvale and San Jose.
Santa Clara County Recreation/Transportation: Dept. Land and Water
Preservation;
Public Meetings: Transportation; Traffic Meetings;
League of Women Voters.
Author of Economics Book Guide, regarding City/ County Governance and the
Economy of Silicon Valley and the United States.
Safety and Emergency Preparedness Representative with the City of Palo Alto
Home Owner’s Community.
Work Experience:
Oil Transport Company, San Jose, CA: 08/1993-09/1993: Accountant Mgr. Auditor
A/P, A/R database files, with auditing, checking year-to-date totals, and
Bookkeeping office administration: Job-Costing; W-2’s, Payroll assistant:
Microsoft Word, Excel, PowerPoint, QuickBooks and Peachtree software.
Education was sought fulltime in Business; Psychology: Liberal studies, as well as
greater opportunity work experiences, the goal: To find a company with a more
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defined succession plan, studied Psychology and Business.
Cisco/Lucent: 04/1993-08/1993: AP/AR Assistant to Management
Accounts/administration: Saved the company 1 million dollars before they became
Cisco, negotiated contracts with Working with Account vendors; Tracking;
Correspondence; Team environment; multi-tasking; bookkeeping, databases and
hardcopy, files, full service. Seeking permanent position with succession plan
because company position was transitional.
Goodman Ball Defense (Missiles), Mountain View, CA: 04/1992-04/1993 Jr.
Accountant: Duties included: Assistance with payroll related functions; Use of
Peachtree software; AP/AR in purchasing and records; Job-costing; Organization
of Logs; Fixed Asset Accounting, database files; Year-to-date files; W-2s; Double
Entry bookkeeping Data base files and hard copy; Journals, ledger input (On
Financial forms). H.R. duties were carried out. There were cutbacks in Defense
during that time/better offer toward a hope for a company with a better succession
plan.
Paid Internship and Job: Law Offices, Palo Alto, CA 12/1991-04/1992: Intern Law
Administration: Civil, Criminal and Probate: Agency type of practice on Park
Blvd. behind Superior Court. Court documents and prep for court, many.
San Mateo Apartment Complex Management: 09/1991-12/1991: Administrative
Assistant to Management, some bookkeeping; Correspondence; Team; assisting
with tenant types of issues, maintenance. Continued education, relocated, higher
education was available and opportunities to train. Career sought, better succession
plan. Transitioning during this time to Silicon Valley training, schools, relocation to
Silicon Valley.
Education: Associates Degree: West Valley College, Saratoga, CA 9/2000-6/2003
Liberal Studies/Paralegal:2000-2003; Fort Hays State University/Global School of
Investigations, MA/CA, graduate: 2009-2010;
Quick Learning School: San Jose, CA: A. Pre-licensing: Insurance: Health and B.
Code and Ethics Certificate: 4/24/2010-5/15/2010- 52 hours total, completed.
Palo Alto, San Jose City Government meetings: 2010-2015 also: Formerly San
Mateo College, San Mateo County 1980-1990.
Tech with Comp USA until Accounting position available in addition to work at
College of San Mateo: drafting, and work later in Silicon Valley with an Architect
on Blueprints and plans for building: 1982-1983 (nothing permanent available).
Healthcare, Oil industry, Bio Tech, and Non-profit 501 C3, as well, Apartment
Complex Admin. Property Manager Assistant: Strong literacy in Microsoft
Word/Windows: Excel Spreadsheets, some charts; Power Point, Outlook,
QuickBooks, Peachtree software. Was a p/t tech. with Computer USA,
built computer systems hardware computers with Stanford University
Engineers: Worked with Hardware/software- 1986; Windows XP; Windows7;
Windows 10; Explorer 9, 10; Programming and Networks skills, and html, Java;
QC in computers manufacturing; Accounts management of database; DOS;
Perl, C++; PeopleSoft. San Mateo: College of San Mateo 80-89.
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Historic Resources Board Application
Name Al isa Eag leston-C ieslewicz
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
Ca lifornia state law requires
board/commission members to file a
disclosure of financ ial inter ests (Fair Political
Practices Commission, Conflict of Interest,
Fo r m 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or di rector of, a company doing business i n
Palo Alto which you bel ieve is likely to:
1. Engage i n business with the City;
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2. Provide products or services for C ity
pr ojects; or
3. Be affected by deci sions of th is Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Historic Resources Board?
• Community Group
• Emai l from the City
• Pa lo Alto Weekly
• Da ily Post
• C ity Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
Ca liforn ia Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet w ithout first
obta ining the written permi ss ion of that
individua l." This consent form will not be
redacted and will be attached to the
Appl ication and posted to the C ity's website.
For the full code, review the Cal ifornia
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
information and request that the
following contact information:
Al isa Eag leston -Cieslewicz Page 2
No
Ot her: Word of mouth
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
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Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration .
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Al isa Eag leston-Cieslewicz Page 3
I am the Conservator for SFO Museum , the
museum at San Francisco In ternationa l Airport,
where I oversee the care of the museum's
permanent collection, exhibit s programs , and
public art at the airport. Prev io usly, I held
posit ions at the Fine Arts Museums of San
Francisco and Metropol itan Museum of Art. I am
a Professiona l Associate of the American Institute
for Conservation.
I hold a BA in Art History w ith a M inor in
Archaeology from Stanford Univers ity. I earned an
MA in Art History wi t h an Advanced Certificate in
Conservation from New York University's Institute
of Fine Arts. I also hold an MBA from the Haas S
SFO Museum, San Francisco Internationa l A irport, the C ity and
County of San Francisco
Art Conservator
Current Employer
Western Assoc iation for Art Conservation ,
Reg ional Reporter, 2010-present. I compile news
updates from the Nort hern Ca l iforn ia reg ion for
the newsletter.
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Application Questions
1. What is it about the Historic Resources
Board that is compatible with your
experience and of specific interest to you,
and why?
(1518 characters max)
2. Please describe an issue that recently
came before the Board that is of particular
interest to you and describe why you are
interested in it.
(1380 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
3. If appointed, what specific goals would
you like to see the Historic Resources
Board achieve, and why? How would you
suggest accomplishing this?
Al isa Eag leston-Cieslewicz Page 4
My career has focused on t he p reservation of art and historica l
a rtifacts , and I think that the experience I have ga ined
professionally wou ld be high ly appl icable to the work of t he
Historic Resources Board. I am a museum-based art conservator
w ith a specialization in three-dimensional objects. I think tha t
many of the activities in my da ily professiona l practice are very
relevant to th is position, including writt en and photographic
documentation of works , understanding of object l ife -cycles, and
ba lancing trade-offs between object use and preservation . In my
da ily work at SFO Museum, I am high ly involved in the
construction and comm ission ing of new museu m spaces wi t hin
the airport, and I have developed a general working knowledge of
construction plans and project workfl ow.
In addit ion to working on art and historica l objects i n a museum
sett ing, I have worked on both ancient and h ist orical
archaeolog ical sites. I also have experience as a consu ltant on
archit ectu ral proj ects, where I have worked on items including
original woodwork, bu ilt-in furni tu re , and stonework.
On a personal level, I find historic arch itecture and historic sites
extremely interesting and I see them as a va lua ble commun ity
resource. I tremendously enj oy walking in historic d istricts and
v isiting museums, historic homes, and arch itectura l si tes.
The recent d iscuss ions about t he Fry's
Electron ics s ite are interesting to me. The
eva luation of t his bu ilding is a good example of
the intersection between deve lopment and
historic preservation and the mult itude of
decisions and options that are inherent in
identifying and preserving historic resources.
Because of my professiona l experience, I have a
particu lar interest in the characteriza t ion and
description of t he historic va lue of bui ld ings. The
process of determ ining what makes a bu ilding
s ignificant, from association w ith events, a
person , or arch itectura l style , is ana logous to how
it is somet imes necessary to define the scope of
what characterizes an artwork. I found the Page
& Turnbull Historic Reso urce Eva luation of the
Fry's s ite to be qu ite interesting, as it discussed
the sign ificance of t he Fry's site as res id ing in its
construction as a cannery bu ilding and not in its
archit ectu ra l design.
I see t his characteriza t ion process as part icula rl y
crit ica l and informative because the t ype and
scope of the designation informs the next st eps
for the propert y and provides g uidance for wha t
m ight be possible for the si te going forward.
I noticed tha t t he Board recently discussed the status of the M ills
Act in Pa lo Al to. I th ink it is interesting that Pa lo Al to does not
currently have a mechan ism for property owners to app ly for a
M ills Act contract, particu larly given how many ext raord inary
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(1725 characters max)
4. Please identify a project or projects that
you find to be examples of good historic
architecture, and explain why. You may
attach samples, identify project
addresses, or provide links. If you attach
samples, Staff may request that you bring
hard copy print outs to the interviews.
(1380 characters max)
5. H istoric Resources Board Members
work with the documents listed below. If
you have experience with any of these
documents, p lease describe that
experience. Experience with these
documents is not required for selection.
(1104 characters max)
Alisa Eag leston-Cieslewicz Page 5
archit ectu ral resources are present in the c ity. Developing an
updated M ills Act policy appears to be an import ant goal and it
sounds as t hough t he Board has already made headway on th is.
Wh ile I recogn ize that there may be some revenue concerns and
potential trade-offs associated wi th M ills Act contracts, I th ink it is
i mportant to have an establ ished mechan ism for property owners
to engage with the city in this way. I wou ld be interes ted in
looking at M ills Act programs in ot her c it ies tha t have been
successfu l and also in having conversations w ith stakeholders
w ith in Pa lo A lto t o hel p inform the development of a program
here.
It also seems that recent changes to deve lopment laws at the
state leve l may impact and in teract wi th historic resources
preservat ion. Whi le the exact scope of this may be somewhat of
an open question at th is point, I think it is important for the HRS to
remain aware of how these sta te -wide changes i mpact resources
i n Pa lo Al to and to be prepared to address impacts as necessary.
One of the wonderful things about Palo A lto is the
sheer amount of good historic arch itecture t hat is
present throughout the city. I think that it's hard
to d iscuss architectu re in Pa lo Al to w ithout
mention ing the work of arch itect B irge Clark and
deve loper Joseph Eich ler. The Norris House at
1247 Cowper St. is an outstanding example of
Birge C lark's work in the Spanish Co lonia l Reviva l
sty le. The ironwork and light on the entrance
gate are part icularly stri king and t he PAST award
that t he home won in 2004 is a testament to its
thoughtfu l preservation. Its history as the
Newman Center, affil iated w ith the Ca tholic
Community at Stanford, is also an interesting
characteristic of t he bu ild ing tha t extends beyond
its iconic architectu re and speaks to the often
fascinating and complex use histories of
s ignificant build ings.
The designat ion of t he Greenmeadow Eichler
neighborhood on the Na t iona l Reg ister of Historic
Places is a wonderfu l acknowledgment of the
contributions of mid-century architecture to Pa lo
A lto's landscape and t o the overall story of
Ca liforn ia 's growth and history. The property at
4042 Ben Lomond is an excellent example of
sensit ive preservat ion of m id-century res idential
archit ecture that was honored w ith a PAST award
i n 2007.
I am a fam iliar wi th the Secretary of the Interior's Standards for
the Trea tment of Historic Properties as the res u lt of my
professional experience. T hese standards are often relevan t to
historic house and historic site museums.
As an owner and resident of a Category 2 historic home in
Professorville, I have fam iliarized myse lf w ith the Professorville
Historic District Des ign Gu ide lines.
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Palo Alto Comprehensive Plan Land Use
Element (2017)
Palo Alto Municipal Code Chapter 16.49
Secretary of the Interiors Standards for the
Treatment of Historic Properties (2017)
California Environmental Quality Act
The Professorville Historic District Design
Guidelines (2016)
Other documents listed on this website as
well.
If you'd like to provide any additional
documents, please upload below.
Please confirm that you have read the
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature
Date Completed
Alisa Eagleston-Cieslewicz Page 6
3\5857 40\Eag leston-C ies lewicz Resume 2021.pdf
[SCANNED, FILE SAFE]
Yes
A lisa Eagleston-Cieslewicz
10/21/202 1
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ALISA EAGLESTON-CIESLEWICZ
EDUCATION The University of California Berkeley, CA
MBA, 2016.
New York University New York, NY
MA in Art History and Advanced Certificate in Conservation, 2008.
Stanford University Stanford, CA
BA with Honors and Distinction in Art History, minor in Archaeology, 2004.
EXPERIENCE
2008-present
2008-2013
SFO Museum: San Francisco, CA
SFO Museum Conservator (from 2014), Assistant Conservator (2008-2013)
• Leads department and oversees all aspects of conservation for forty annual
exhibits, over one hundred permanent in-terminal artworks, and thousands of
objects in the permanent collection.
• Performs conservation documentation and treatment in support of exhibits,
loans, and permanent collection maintenance, which typically involves over 500
objects annually.
• Oversaw all conservation-related elements of the construction of a new museum
building at SFO. Provided design specifications for new conservation laboratory,
conducted product and materials research in support of construction team, and
served as conservation point of contact with design-build contractors.
• Works with construction, architecture, and facilities teams to build and
commission museum-quality HVAC and lighting systems in newly-built galleries.
• Monitors climate and light levels in twenty in-terminal galleries and in SFO
Museum facility. Implements the integrated pest management policy and
conducts regular pest monitoring. Assesses installations for seismic safety.
• Developed and oversees a conservation internship position that provides part-
time, funded training in conservation for an advanced pre-program student.
• Created and implemented a museum-wide onboarding training curriculum in art
handling and condition assessment. Delivers quarterly training sessions on art
handling to museum staff.
• Hires and manages project-based and contractual conservators.
• Developed and implemented occupational safety protocols to address heavy metal
hazards in museum collection. Created fire safety plan and procedures to safely
display flammable works in SFO terminals.
• Creates annual department budget and prepares budget documentation
according to San Francisco city procedures.
The Fine Arts Museums of San Francisco San Francisco, CA
Assistant Conservator
• Performed conservation treatment, examination, documentation, and technical
analysis on objects in the permanent collection.
• Prepared documentation and display requirements for outgoing loans.
• Conducted all conservation aspects of installations and deinstallations.
• Carried out climate and light monitoring. Developed ongoing collection
maintenance plans.
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ALISA EAGLESTON-CIESLEWICZ
2008-2016 Eagleston-Cieslewicz Art Conservation San Carlos, CA
Founder and Principal Conservator
• Founded and served as principal conservator for a private conservation practice
that provided examination, treatment, documentation, and survey services to
collectors and institutional clients.
• Oversaw all aspects of financial management and business development.
2007-2008
Summers
2004-2007
The Metropolitan Museum of Art New York, NY
Conservation Assistant and Intern
• Examined, documented and treated objects from the Asian, European Sculpture
and Decorative Arts, Greek and Roman, Islamic, and Oceanic collections.
• Carried out technical studies of artworks, including on proposed acquisitions.
Graduate Level Internships at the Fine Arts Museums of San Francisco, the Dyckman
Farmhouse Museum, Ransick-Gat Fine Art Services, and the archaeological excavations
at Aphrodisias, Turkey.
Undergraduate
2000-2004
Student curator for Finding Sellaio exhibit at Cantor Center, Conservation intern at
Cantor Center, Student representative for Panel on Outdoor Art at Stanford University,
Member of Cantor Center Outdoor Sculpture Crew, Student conservator at Stanford
University Excavations in Monte Polizzo, Sicily.
PUBLICATIONS
AND
LECTURES
Invited Lecturer, University of San Francisco, Museum Studies Graduate Program
• Has delivered four lectures annually since 2012
• Curriculum covers museum environmental standards and monitoring,
conservation of three-dimensional objects, identification and conservation of
plastics, and ethical considerations in the conservation of modern and cultural
materials.
“Protecting Art in Public Spaces: Working in an In-Airport Museum,” Case-Study
Presentation at the California Association of Museums Conference, February 2019.
“The Ongoing Care of Artworks in Airports,” American Association of Airport Executives
Arts in the Airport Conference, 2014.
“The Conservation of a Baining Headdress.” ANAGPIC Conference Proceedings, 2007.
Published online at
http://www.ischool.utexas.edu/~anagpic/2007pdf/2007ANAGPIC_Eagleston.pdf
“The Virgin, Child, and Saint John: Resolving the Contested Attribution of a Renaissance
Panel Painting Through Information Obtained During the Conservation Process,”
Stanford University Senior Honors Thesis. Excerpts published in the Cantor Arts Center
Journal, Volume 3, 2002-2003.
ADDITIONAL Awards: Professional Associate of the American Institute for Conservation, Phi Beta
Kappa (Stanford University), Cap and Gown Women’s Honor Society (Stanford
University), Lila Acheson Wallace Fellowship (New York University), Hagop Kevorkian
Fellowship in Conservation (New York University).
Languages: Proficient in Spanish and Italian. Able to read German. Basic Ancient
Greek.
Skills: Microsoft Office Suite, FileMaker, Past Perfect, Adobe Photoshop, general studio
photography techniques, certified scissor lift and boom lift operator.
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Parks and Recreation Commission
Application
Name Ann ie Carl
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to :
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Packet Pg. 362
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Annie Carl Page 2
No
Community Group
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
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information and request th at the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employ m e nt Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Parks and
Recreation Comm ission t hat is compatible
w ith your experience and of specific
interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
3. If appo inted, what specific goals wou ld
you like to see the Parks and Recreation
Commission ach ieve, and why? How
wou ld you suggest accomplishing this?
An n ie Ca rl Page 3
B.A Journa lism ; Pu blisher; Horse Breeder; UC
Master Gardener; Living C lassroom Docent ;
A ctive Member of the Pa lo Alto Garden C lub;
Garden Lia ison of the Ri nconada Comm unity
Garden since 2016. Fluent in Portuguese, Engl ish,
Spanish and French.
Horse Magazine (Brazil)
Garden Li a ison and UC Master Gardener
Last Em ployer
Garden Li aison of the Ri nconada Comm unity
Garden since 2016; Li v ing Classroom docent
s ince 2015 ; A ctive member of the Garden C lub of
Pa lo Al to s ince 2017; UC Master Gardener s ince
2019 and vol u nteer at Gamble Garden and
Canopy.
I have 6 yea rs of experience work ing with the communit y gardens
i n Pa lo Al to. Th is is the area that I am fami liar w ith and love w ith all
my heart. I'm also interested in help ing out wi t h the yo uth
p rograms, park ma intenance, p lant ing trees, bui ld ing more na t ive
gardens and homeless people.
I was hearing the meeting (09/22) and they were
d iscussing about renovating the ska te park. I t hink
th is is a very posit ive project and need attention . I
loved to hear the kids speak ing about their
experience on ska te boarding. Such a gem!
Loved it.
A lso on the same meeting they were talking about
the possibility of creating a commun ity garden at
Cameron Park. Tha t is another interes t of m ine
where I could help.
I t hink if the C ity decide to renew the skate park or bu ild a new
community garden , I wou ld like to see t he Parks and Recreation
Commiss ion help ing to design a sustainable and ecolog ically
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(1656 cha racters max)
4 . Park s and Recreation C ommission
Me m bers w ork w it h the docum e nts l isted
below. If you have experience with any of
t hese docum e nts, p l ease descr ibe that
ex peri e nce. Ex perie nce w it h these
docum ents i s not requ ired for selectio n .
(4 83 characters max)
Parks, Trails, Natural Open Spaces, &
Recrea t ion Mas ter Plan (2017)
Pa lo Alto Comprehensive Pl an
(2017): Community Services and Faci lities
Element & Natural Environment Element
Baylands Master Plan (2008)
Park Ded ication Ordinance (Municipal
Code)
Bicycle -Pedest rian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Comm itt ee
Report (2013)
Concordia Master Plan (2019)
If you'd like to provide any additional
documents, please upload below.
friend ly environment in bot h of it. There are many ways to help
w ith t his, bringing up resea rch or invit ing speake rs , etc.
(I'm fam il ia r w ith the comm unity garden new
g uidel ines and rules t hat I he lped to crea te it).
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Comm issions
Handbook.
Signature An ni e Carl
Date Completed 10/26/2021
Annie Carl Page 4
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Parks and Recreation Commission
Application
Name Anne Warner Cribbs
Address
City -
Postal Code -
Cell Phone -
Home Phone -
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
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Packet Pg. 366
1. Engage i n business with the City;
2. Provide products or services for City
pr oj ects; or
3. Be affected by deci sions of th is Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Wee kly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
Ca lifornia Govern ment Code Section
6254.2 1 states, in part, "No state or local
agency shall post the home address or
telephone nu m ber of any elected or
appointed official on the Internet without first
obtaining the written per mi ssion of that
individual." This consent fo r m w ill not be
r edacted and w i ll be attached to the
Application and posted to the City's website.
Fo r the full code, rev iew the California
Government Code Section 6254.21.
Read the code, and check only O NE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Anne Warner Cribbs Page 2
No
Email from the Cit y
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
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information and request th at the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employ m e nt Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Parks and
Recreation Commission that is compatible
w ith your experience and of specific
interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
Anne Warner Cribbs Page 3
Stanford BA Po l itical Science
Past employee Ci ty of Palo Alto Recrea t ion
Departme nt -1985 -1991
Pa rtner Cavalli and Cribbs Advertising & Publ ic
Re la tions 1991 -1998
Co-founder American Basketball League -1995 -
1999
Bay Area Senior Games 2007 -present
Bay Area Sports Organ izing Committee (BASOC )
CEO
Current Employer
Rotary Palo A lto 2/2021 member
Northern Cal ifornia Olympic and Para lympic
Alumn i Associat ion -1984 to prese nt, now
president emeritus
San Jose Sports Authori ty -1991 to prese nt ,
director, chair, vice chair
Ca lifornia Senior Games Associa tion -Chair -
2008 -present
Rich May Foundat ion 2007 -present
I am inte rested in continu ing to develop a communit y
market ing/fundra isi ng plan to help fund CIP plans where needed ,
and to investigate recreation opportunities in both programs and
faci lities l ike a city gym, the Fi rs t Tee Golf addition and t he skate
park.
I have experience raising fu nds and am convinced that our
community has the capacity to fund projects at th is t i me when the
city is experiencing a budget crisis and lacks staff resources. I
have k now ledge and experience with many sports and
understand t he value of healthy lifes t yles and fi tness opportun it ies
for our commu nity.
1. It was importan t to me to open Foothill Park to
all in o ur region . Now I am i nteres ted in ensur ing
the Future of Foothill Na tu re Prese rve, with a
potential expanded docent program in
partnership w ith commun ity colleges and
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(1449 cha r acters max)
A r c hi ved vid eo meeti ngs are ava il able
fro m t he Midpen Media Center.
3. If appointed, what specific goals would
you like to see the Par ks and Recreatio n
Commi ssion achieve, and w hy? How
would you su ggest accomplishi ng t hi s?
(1656 c haracters max)
4. Park s a nd Recreation Commission
Me m bers work w it h the docu ments li sted
below. If you have experience with any of
t hese docum e nts, p l ease descri be that
experi ence. Ex perience w it h t hese
d ocuments i s not requ ired for selectio n .
(4 83 characters max)
Parks, Trails, Natural Open Spaces, &
Recreation Master Plan (2017)
Palo Alto Comprehensive Plan
(20 17): Community Services and Facilities
Element & Natural Environment Element
Baylands Master Plan (2008)
Park Dedication Ordinance (Municipal
Code)
Bicycle -Pedestrian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Committee
Report (2013)
Concordia Master Plan (2019)
If you'd like to provide any additional
documents, please upload below.
ensuri ng funds are ava ila b le to ma i ntain Foot hill
Park.
2 . Respond i ng to communit y groups -Tenn is and
Pickleball to ensure access to court s and adding
l ighted cou rts to increase ava ilability to all p layers.
Maxim izi ng a c u lture of partnersh ip between the City staff, t he
counci l and the communit y to ach ieve Recreation and Park goa ls-
new programs to reflect changing popu lations , additiona l park
land and fa c il ities ..
Shorten ing the t ime necessary for the comm ission and
commun ity t o ach ieve goa ls.
Parks, Trai ls, Na tu ral Open Spaces & Recrea t ion
Master Plan
Community Services and Faci lities Element &
Park Ded ication Ord inance
Yo uth Mast er plan
Concord ia Master Plan
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature Anne Warner Cribbs
Date Completed 10/16/2021
Anne Warner Cribbs Page 4
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Parks and Recreation Commission
Application
Name Claire Ell iott
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to :
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Packet Pg. 370
1. Engage i n business w ith the City;
2. Provide products or services for C ity
pr oj ects; or
3. Be affected by deci sions of th is Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Emai l from the City
• Pa lo Alto Wee kly
• Da ily Post
• C ity Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
Ca liforn ia Govern ment Code Section
6254.2 1 states, in part, "No state or loca l
agency shall post the home address or
telephone nu m ber of any elected or
appointed official on the Internet w ithout first
obta ining the written per mi ss ion of that
individua l." This consent fo r m w ill not be
r edacted and w i ll be attached to the
Appl ication and posted to the C ity's website.
Fo r the full code, rev iew the Cal ifornia
Government Code Section 6254.21.
Read the code, and check only O NE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Claire Elliott Page 2
No
Othe r: A current comm iss ione r (Jeff Greenfi eld )
I request that the City of Pa lo A lto reda ct my
home add ress, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application p ri or to post ing to the
City's websit e. I am prov id i ng the following
a lternate information and request t hat t he
following contact informat ion below:
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information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Claire Elliott Page 3
-
Education:
• B.S. in biology from Ca l Po ly, San Lu is
Obispo,
• 1 yr. limnology program, University of
Uppsa la, Sweden
• M .S. in Environmental Engineeri ng and
Science, Stanford
Experience:
• 6 years w ith the US Environmental
Protection Agency
• 6 years w ith two consu lting compan ies
(Uribe and EOA ,)
• 3 years w ith the C it y of Pa lo A lto
(RWQCP),
• 3 years teach ing environmental education
at Hidden Villa,
• 3 years developing and manag ing
volunteer programs for the Stevens and
Permanente Creek Watershed Council.
• 15 years invo lv ing the commun ity i n
stewarding local ecosystems w ith Grassroots
Ecology
Grassroots Ecology
Senior Ecologist
Current Employer
I am an alumna of the Leadership M idpen insula
class of 2000. I have been on the Fish and Game
Comm iss ions for both Santa Clara and San Mateo
Counties and was appointed to Pa lo Alto's Storm
Wa ter Blue Ribbon Comm ittee, helping deve lop
recommendations for new fees to manage storm
wa ter. For many years, I contr ibuted to the
schoo ls my ch ildren attended in Palo A lto. For
examp le , as a parent at Ohlone Elementary
School, in the late 90s, I applied for and received
funding to install a native plant garden to provide
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Application Questions
1. What is it about the Parks and
Recreation Commission that is compatible
w ith your experience and of specific
interest to you, and why?
(1449 characters max)
2 . Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
Claire Elliott Page 4
outdoor learn ing opportunities for students. I am
a docent at Stanford 's Jaspe r Ridge Biolog ica l
Preserve.
For 20 years, I have been employed by nonprofit
organ izations wo rking in local commun ities, fi rst
at Hidden Villa and the Stevens and Permanente
Creek Watershed Council. Lastly, for the last 15
years I have wo rked w ith Grassroots Ecology
(AKA Acterra Stewardship.) My work has
i ncluded manag ing volunteers at parks and
p reserves including El Pa lo A lto and Hop ki ns
Pa rk, and En id Pearson Arastradero Preserve. I
a lso implemented a "Green ing Urban Watershed"
p roject involving volunteers to i nstall
demonstration stormwater capture projects.
These included ra i n barre ls and/or gardens at
An imal Services , Gamble Garden and Sol and
Hoove r Parks .
I am particularly i nterested in restori ng natu re in our parks and
usi ng our parkland to better manage storm water resou rces. I am
a lso i nterested in making parks accessible to all and provid ing for
human needs such as rest rooms. My grown kids were involved in
sports as ch ildren, so I am fam iliar w it h issues like turf
management of soccer fi e lds. As a resident of the Ventura
neighborhood and have attended many meetings and g iven i nput
on the Maste r Plan for Boulware Park.
For 3 years, I worked part t ime for the RWQC P in Palo A lto. One
responsib ility was monito ring for impacts from the d iversion of
wastewater to the Em ily Re nzel Marsh . I managed volunteer
b irde rs and Paly students mon itoring plant and an imal life and the
qua lity of Matadero Creek water and sediments. In my current
position, I manage volunteers to restore vegetation, install and
mai nta in storm water features i n parks and open space preserves.
I have been the pri mary instructor for 5 annua l Ca lifornia
Natura list Prog ram class, certifying over 100 Ca lifornia Natura lists.
For 3 years, we enjoyed the use of the Baylands Interpretive
Center for the even ing classes. Fie ld trips were to the Baylands,
Arastradero, Footh ill s and other loca l preserves. Tow le Camp at
Footh ills Park is a wonderfu l resource we used for overn ight trips.
In spring of 2019, I was awakened predawn by a serenade of great
horned owls i n t he trees d i rectly over my head .
Opening Foot hills Park to no n-residents is
something that I have hoped to see happen since
I moved to the area . I strongly bel ieve that publ ic
lands should be shared w ith the publ ic and not
j ust residents of a s ingle c ity. I have enjoyed so
many other c ity parks and prese rves despite not
l iv ing i n t hose commun it ies. I do be lieve in setting
l im its to t he number of v isitors and regulating t he
use of t he land. I understand it was challeng ing
w ith a law su it forcing the c ity's ha nd and rea lize
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3. If appointed, what specific goals would
you like to see the Parks and Recreation
Commission achieve, and why? How
would you suggest accomplishing t his?
(1656 characters max)
4. Parks and Recreation Commission
Members work with the documents listed
below. If you have experience with any of
these documents, please describe that
experience. Experience with t hese
documents is not requ ired for selection.
(483 characters max)
Parks, Trails, Natural Open Spaces, &
Recrea t ion Mas ter Plan (2017)
Pa lo Alto Comprehensive Plan
(2017): Community Services and Faci lities
Element & Natural Environment Element
Baylands Master Plan (2008)
Park Ded ication Ordinance (Municipal
Code)
Bicycle -Pedest rian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Comm ittee
Report (2013)
Concordia Master Plan (2019)
If you'd like to provide any additional
documents, please upload below.
Claire Elliott Page 5
that t he t iming was bad d ue to the pandem ic , and
that staff shortages that make t he regulations
harder to enforce. But I am very happy it has
finally happened.
I wou ld like to see an increased focus on managing t he vegetat ion
i n parks to support w ildl ife. I have part nered w ith Juanita Sa lisbury
on establ ish ing poll ina tor corridors and would li ke to see more
park land devoted to these. I also wou ld like to see progress in our
parks made toward the San Francisco Es tu ary l nstitute's goal of
"reoak ing Silicon Valley." Both of these goa ls cou ld be rea lized by
overtime by max im izing t he use of native p lants when t here is the
need to revegetate due to plant death or damage. The goa ls cou ld
be real ized more quickly through ra ising funds to focus on these
types of projects.
I wou ld also like to see more rain gardens and other ra in
catchment proj ects in our parks to help meet the goa ls of
"slowing, spread i ng and s inking" ra in into aqu ifers. There are
many opportu nit ies when add ing or mod ifying landscapes in t he
c ity to change stormwater flow pa tterns to allow ru noff to irrigate
p lan ts and soak into the ground raising the grou ndwa ter table
support ing tree hea lth especially in drought years.
Ot her proj ects I would like to support include add ing more
bathrooms to parks. I a lso am a bicycle rider (both road and
mounta in bi ke) and am interested in forward ing a goa l of more
b ike parking and paths in Palo A lto.
Over the years I have lived in Pa lo Al to, I have
commented on draft rev isions to the
Comprehens ive p lan , The Baylands Mas ter Plan,
and t wo re lated plans not ment ioned: t he Urban
Forest Master Plan and the Footh ills Fire
Management p lan. I have not reviewe
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Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Comm issions
Handbook.
Signature C lai re Elliot t
Date Completed 10/25/2021
Claire Elliott Page 6
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Parks and Recreation Commission
Application
Name Nell is L. Freeman, J r.
Address
City -
Postal Code -
Cell Phone -
Home Phone -
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of, a company doing business in
Palo Alto which you believe is likely to:
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Packet Pg. 376
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Nellis L. Freeman, Jr. Page 2
Yes
Ot her: Anne Cribbs asked that I subm it my application.
I g ive perm ission for t he C ity of Palo Alto to post
to the City's website the attached Board and
Comm iss ion Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Pa lo
A lto C ity Clerk.
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information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Ne ll is L. Freeman, Jr. Page 3
I have over 30 years i n technology and proj ect
management. I have held senior management
posit ions as Chief Information Officer and
Director of Tech nology at several prom inent law
firms in the Bay Area and Southern Ca l iforn ia. I
am also a ret ired member of the U. S. Navy,
having served twenty years.
I have an MBA and am a Sen ior Lectu re r at Notre
Dame da Namu r University (NONU ), located in
Belmont , CA. I teach both online and in -person
classes in the School of Business & Management.
Boa rds: University Clu b of Pa lo Alto and member
of t he Fitness committee. Membe r of the Project
Management Association (PMA).
Wilson Sonsin i Goodrich & Rosa ti PC
Project Manager
Current Employer
I am not c ur re ntly a member of any volunteer
organizations, but I have been seeking more
i nvolvement w it h civic activi t ies and vol u nteering
since my semi -retirement.
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Application Questions
1. What is it about the Parks and
Recreation Commission that is compatible
with your experience and of specific
interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
3. If appointed, what specific goals would
you like to see the Parks and Recreation
Commission achieve, and why? How
would you suggest accomplishing this?
(1656 characters max)
4. Parks and Recreation Commission
Members work with the documents listed
below. If you have experience with any of
these documents, please describe that
experience. Experience with these
documents is not required for selection.
(483 characters max)
Pa rks. Trails, Natural Open Spaces, &
Recreation Master Plan (2017)
Pa lo Alto Comprehensive Plan
(2017): Community Services and Faci lities
Element & Natural Environment Element
Baylands Master Plan (2008)
Nellis L. Freema n, Jr. Page 4
Since mov ing to Palo A lto, I have used parks rel ig iously, and I
want to be more of a cont ribu tor to keeping our parks in shape for
our fam il ies and fu ture residents of Pa lo Alto. I have two grown
adu lt chi ldren, and we, as a fami ly, took full advantage of the
parks, from swimming , picnicking to tenn is. I am very in terested
i n working w ith compan ies to establish relat ionsh ips related to
serving underserved commun ities in Pa lo A lto . One of decid ing
factors for my fam ily selecting Palo A lto as a home when we
moved from Southern Ca liforn ia was the school system and the
number of parks ava ilable to fam il ies. My fam ily took full
advantage of parks, whet her for fami ly events or team sporting
events. I be lieve tha t my project management experience and my
goa l to g ive back to others who do not have the opport unism of
others in Pa lo A lto wou ld be my way of giv ing back. I also feel tha t
my experience in yo uth sport s, both as a referee and as a parent,
when my k ids participated in soccer, tenn is, etc. My own
experience as an avid racquetball and pickleball p layer wou ld
contribute to be ing an active , invo lved member of the Palo A lto
Parks and Recrea t ion comm itt ee.
In t he September meeting, I was very interested
i n the vendor rest rictions tha t were d iscussed
regarding ensur ing that the safety of vendors and
the publ ic were taken into cons ideration. I was
i mpressed in t he amount of thought and effort put
i nto ensuring tha t the objectives of the report
were clearly understood.
I wou ld like to see that the Parks and Recreation Comm iss ion
cont inue to manage the activ ities of the Open Space, Parks and
Golf Division, and the Recrea t ion Division of t he
Community Services Depart ments effective ly so that fami lies feel
safe to enjoy the vario us recreationa l fac il it ies of the c ity. I th ink
the Comm iss ion does an excellent j ob of keeping the publ ic aware
of the mu lt ip les changes and valu ing the input received from the
publ ic sector. I want the Comm iss ion to stay abreast of new
recreat iona l sport s that cou ld add to our parks to encourage
furt her use by the publ ic.
A lthough I am fam iliar with some of the
documents listed above, I do not have direct
experience provid i ng input to any of these
documents.
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Park Ded ication Ordinance (Municipal
Code}
Bicycle -Pedestrian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Comm ittee
Report (2013}
Concordia Master Plan (2019}
If you'd like to provide any additional
documents, please upload below.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Comm issions
Handbook.
Signature Nell is L. Freeman, J r.
Date Completed 10/17/2021
Nellis L. Freema n, Jr. Page 5
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Parks and Recreation Commission
Application
Name Jeff Greenfield
Address
City -
Postal Code -
Cell Phone -
Home Phone -
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to :
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Packet Pg. 381
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Jeff Greenfield Page 2
No
Ot her: current incumbent
I g ive perm ission for t he C ity of Palo Alto to post
to the City's website the attached Board and
Comm iss ion Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Pa lo
A lto C ity Clerk.
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information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Jeff Greenfield Page 3
• Canopy Tra in ing: Tree Plant i ng Leader, Tree
Pru ni ng Leader
• Soccer Certification : Uni ted States Soccer
Federat ion (USSF) Level 8 Referee; American
Yo uth Soccer Organization (AYSO) Nationa l
Referee , Advanced Coach
• Educat ion: BS Engineering, Harvey Mudd
College
Ericsson
retired v ideo engineer
Last Employer
Cu rre nt Community Ro les:
• Palo A lto Parks & Recreat ion Commission -5
years (Cha ir -1 year, Vice Chair 3 years)
• Canopy Advisory Board -tree protection
ordinance rev iew, tech nical tools assistance
(mobi le t ree mappi ng & surveying; tree selection,
tree database), tree prun i ng and p lanting, Young
Tree Care Survey, Great Oak Cou nt surveying.
• Soccer Referee: college, adult, h igh school,
youth
• Palo A lto Adult Soccer League (PMSL)
Advisory Board, past board mem ber (15 years)
i nclud i ng two 3-year terms as President
Cu rre nt Recreat ion Activi t ies: hik ing , soccer,
b icycl i ng , t ree care and identification , gardening
Previous Community Volunteer Ro les:
• Gunn High School: Safe Rou tes to School and
other assorted volun teer roles
• Fa irmeadow Elementary PTA Board Mem ber -
Si te Council Re p resentative
• Various volunteer roles at Fa irmeadow
Elementary, JLS Middle, and Gunn High Schools
• Sout h Waver ley Street Speed Humps Co-
organizer
• AYSO Soccer Coach
• PASC Tea m Manage r
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Application Questions
1. What is it about the Parks and
Recreation Commission that is compatible
with your experience and of specific
interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
3. If appointed, what specific goals would
you like to see the Parks and Recreation
Commission achieve, and why? How
would you suggest accomplishing this?
(1656 characters max)
4. Parks and Recreation Commission
Members work with the documents listed
below. If you have experience with any of
Jeff Greenfield Page 4
• YMCA Youth Basket ball Coach
Pa lo Al to has been my home for the past twenty-three years and
my w ife and I have ra ised our two daughters here. My fami ly has
been fortunate to appreciate and enjoy the many wonderfu l
resources and services that our commun ity offers and we have a
track record of contribut ing w ithin our commun ity.
My persona l interests are well encapsulated w ithin the "umbrella "
of Parks and Recreation. These pass ions include soccer, hiking,
trees and p lants, biking, and general environmenta lism and
susta inabi lity.
Over the pas t five years as a Parks and Recreation Commiss ioner,
I've served in a leadersh ip role on a broad range of issues al igned
w ith the Parks & Rec Master Plan.
Baylands Tide Gate Structure Repa ir Project.
Th is is an i nt erest ing project, managed and
financed by Valley Wa ter, w ith PRC serving a
l ia ison ro le to communicate concerns of ou r loca l
commun ity and work to find compromises to best
meet the needs of all st akeholders.
• Identify and nu rture fund ing sources for Master Plan proj ects.
We have a comprehens ive aspirational docu ment t o guide our
overall effort, but we need to identify financial resources to make
these p lans a rea lity. Working w ith commun ity part ners to
i mprove public awareness and out reach , and prioritizing low cost
projects are ways to make progress.
• Continue moving forward w ith education /outreach programs and
i nfrastructure i mprovements at Foothills Nature Preserve by
continuing ongoing work wi t h commun ity stakeholders and staff,
and strateg ically increasing outreach to add itional partner
organizations.
• Serve as a publ ic forum for commun ity urban canopy ma tters by
following through w ith a joi nt i nit iat ive st arted two years ago by
PRC and Urban Forestry, and recen tly d irected by C it y Counci l.
• Im prove synt hetic and na tura l p laying fi eld q uality throughout our
commun ity. Work w ith staff and commun ity stakeholders to
address current complex problems at El Cam ino Park and
Mayfield/St anford Soccer Complex.
• Increase dedicated parklands w ithin our commu nity to meet our
Master Plan goa ls. Review opportunit ies , considering
deve lopment plans, ava ilable parce ls, and proximit y to other
nearby parks.
• Environmental stewardship and susta inable best practices for
our open spaces and parks. We mu st protect the cherished
na tura l j ewels of our city as outlined in the Master Plan.
As a PRC member t he pas t five years, I am very
fam il iar w ith all of these document s.
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Packet Pg. 384
t hese docume nts, p l ease descri be that
ex peri e nce. Ex peri e nce w ith these
d ocuments i s not requ ired for selection.
(4 83 characters max)
Parks, Trails, Natural Open Spaces, &
Recrea t ion Master Plan (2017)
Pa lo Alto Comprehensive Pl an
(20 17): Community Services and Faci lities
Element & Natural Environment Element
Baylands Master Plan (2008)
Park Ded ication Ordinance (Municipal
Code)
Bicycle -Pedest rian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Comm ittee
Report (2013)
Concordia Master Plan (2019)
If you'd like to provide any additional
documents, please upload below.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Comm issions
Handbook.
Signature Jeff Greenfield
Date Completed 10/25/2021
Jeff Greenfield Page 5
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Parks and Recreation Commission
Application
Name Haej in Ahn Kang
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
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Packet Pg. 386
1. Engage i n business with the City;
2. Provide products or services for City
pr oj ects; or
3. Be affected by deci sions of th is Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Wee kly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
Ca lifornia Govern ment Code Section
6254.2 1 states, in part, "No state or local
agency shall post the home address or
telephone nu m ber of any elected or
appointed official on the Internet without first
obtaining the written per mi ssion of that
individual." This consent fo r m w ill not be
r edacted and w i ll be attached to the
Application and posted to the City's website.
Fo r the full code, rev iew the California
Government Code Section 6254.21.
Read the code, and check only O NE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Haejin Ahn Kang Page 2
No
Pa lo Al to Weekly
I reques t that the City of Pa lo A lto reda ct my
home address, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application prior to post ing to the
City's websit e. I am prov id i ng the following
a lternate information and request t hat the
following contact information below:
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Packet Pg. 387
information and request th at the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Parks and
Recreation Commission that is compatible
w ith your experience and of specific
interest to you, and why?
(1449 characters max)
2 . Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
3 . If appointed, what specific goals would
you like to see the Parks and Recreation
Commission achieve, and why? How
would you suggest accomplishing this?
(1656 characters max)
Haejin Ahn Kang Page 3
-
I'm working as a pharmac ist more than 20 yea rs
and interested in many poss ible workshops
re lat ed.
Wa lgreens
Pha r macist
Current Employer
Hel pi ng commun ity immunization at senior homes
i n Pa lo Al to.
Make ou r parks clean and beautifu l. A lso we can create hea lthy
activi t ies for res ident s.
No many interesting activit ies offered.
To make some activities people want to jo in.
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4 . Parks and Recreation Commission N/A
Members work w ith the documents l isted
below. If you have experience with any of
these documents, please describe that
experience. Experience w ith these
documents is not required for selection.
(483 characters max)
Parks, Trails, Natural Open Spaces, &
Recrea t ion Mas ter Plan (2017)
Pa lo Alto Comprehensive Plan
(2017): Community Services and Faci lities
Element & Natural Environment Element
Baylands Master Plan (2008)
Park Ded ication Ordinance (Municipal
Code)
Bicycle -Pedest rian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Comm itt ee
Report (2013)
Concordia Master Plan (2019)
If you'd like to provide any additional
documents, please upload below.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Comm issions
Handbook.
Signature Haej in A hn Kang
Date Completed 10/11 /202 1
Haej in Ahn Kang Page 4
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Parks and Recreation Commission
Application
Name Eve Kle in
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to :
c
Packet Pg. 390
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Eve Klein Page 2
No
Other: facebook
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
c
Packet Pg. 391
information and request th at the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Parks and
Recreation Commission t hat is compatible
w ith your experience and of specific
interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived v ideo meetings are ava ilable
from the Midpen Media Center.
Eve Klei n Page 3
Currently licensed (in CA) and certified as
speech-language pa tho logist t hrough American
Speech Language and Hearing Association) also
hold credentials as a low vision therapist
(Academy for Certifi ca tion of Rehabi litation and
Education Professiona ls) and assistive technology
professional (Rehabil itation Eng ineering Society
of North America). I hold a bachelors degree from
UC Dav is and a masters degree from
Northwestern Universit y
VA Pa lo A lto Hea lth Care Sys tem
Director, Bl ind Rehabi litat ion Serv ices, VA Pa lo
A lto
Current Employer
member of Congregation Etz Chay im in Palo Alto ,
Pa lo Al to YMCA and JCC , Palo res ident since
1999.
I am a frequent user of open spaces/recreation spaces in Pa lo
A lto, including hik ing regularly in open spaces , uti liz ing b ike
access ib ility (I am a long t ime b icycle comm uter), city parks, and
Pa lo Al to library. As a parent of college age ch ildren, I have also
made use of other community resources, such as Palo A lto yo uth
programming. Profess ionally, I have dedicated much of my l ife
working for accessib lity and greater independence for i nd ividua ls
w ith d isabilit ies. I be lieve my expertise in t his area could he lp
make a contribution to the Parks and Recreation commission.
I love to hike and frequent Footh ills Park on
Sunday mornings, as well as other open spaces
on the pen insu la. I feel that Footh ills park is a
particu lar jewe l on the peninsu la and was very
i nteres ted in the decision to open it to non-Pa lo
A lto residents. Even during norma l (non-
pandemic) times, I fel t it shou ld be access ible to
all, and especially d ur ing the pandem ic , when so
many ind ividua ls and fam ilies were seeking to
connect wi th na ture locally.
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3. If appointed, what specific goals would
you like to see the Pa r ks and Recreatio n
Commi ssion achieve, and w hy? How
would you su ggest accomplishi ng this?
(1656 c haracters max)
4. Park s a nd Recreation Commission
Me m be r s work w it h the docum ents l isted
below. If you have experience with any of
t hese docum e nts, p l ease descr ibe that
experi ence. Ex peri e nce w it h these
documents i s not requ ired for selectio n .
(483 characters max)
Parks, Trails, Natural Open Spaces, &
Recreat ion Mas ter Plan (2017)
Pa lo Alto Comprehensive Pl an
(20 17): Community Services and Faci lities
Element & Natural Environment Element
Baylands Mast er Plan (2008)
Park Ded ication Ordinance (Municipal
Code)
Bicycle -Pedest rian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Comm it t ee
Report (2013)
Concordia Master Plan (2019)
If you'd like to provide any additional
documents, please upload below.
I wou ld be i nter ested in inc reas ing t he ge ne ral i nter est in outdoor
activities in Pa lo Alto -o ne way to accompl ish t his wou ld be to
i ncrease t he social med ia p resence , would also suggest i mp rov ing
s ig nage in ar eas around Palo A lto parks t o poi nt out d iffe r ent
w ild life and other feat ures.
I do not have ex peri ence w ith these document s.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Comm issions
Handbook.
Signature Eve Kle in
Date Completed 10/24/202 1
Eve Klein Page 4
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Parks and Recreation Commission
Application
Name shani kle inhaus
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to :
c
Packet Pg. 394
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
shani kleinhaus Page 2
No
Emai l from the Cit y
I request that the City of Pa lo A lto redact my
home add ress, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application p ri or to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat t he
following contact informat ion below:
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Packet Pg. 395
information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
shan i kle inhau s Page 3
I have a Ph .D. in Eco logy from U.C. Davis (1994)
and over 20-yea r expe ri ence in plann i ng and
i mplementat ions of park and open space effo rts
i n Ca liforn ia and overseas.
San ta C la ra Valley Audubon Soc iety I CBRE
Environmental Advocate I Ecology advisor
Current Employer
As a resident of Pa lo A lto, I have engaged in
many plann ing efforts the c ity:
-Appoi nt ed by C ity Counci l to the C it izen
Adv isory Committee for t he Palo A lto
Compre hensive Plan Update (2017)
-Contributing commun ity membe r and /or
stakeholder:
---Parks, Tra ils, Natura l Open Space &
Recrea tion Maste r Plan (2017)
---Urban Fores t Master Plan (2019)
---Baylands Comprehensive Management Plan
(2019 -in p rocess)
As t he Env ironmen tal Advocat e for Santa C lara
Va ll ey A udubon Society:
-I am a stake ho lder (representing Santa Clara
Va ll ey A udubon Society) for t he Sa lt Po nd
Rest orat ion Proj ect (ongoing).
-I previously served as a Count y Fish and Wi ld life
Comm iss ioner
-ser ved as an appointed stakeho lder on t he
Cupertino Parks Maste r Plan (20 18-20 19) and
A ctivate Sa n Jose (20 19).
In Palo A lto and other c ities, I p rovided verba l and
w ritten public com me nts o n park desig n, w ildl ife
habitat a nd connectivity, re -w ilding urban
landscapes, and g reen streets , cont ributing to
master p la nn ing efforts.
I am a volunteer wit h t he S ierra C lub
Co nservation Com m it t ee (o ngoi ng)
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Application Questions
1. What is it about the Parks and
Recreation Commission that is compatible
with your experience and of specific
interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
3. If appointed, what specific goals would
you like to see the Parks and Recreation
Commission achieve, and why? How
would you suggest accomplishing this?
(1656 characters max)
4. Parks and Recreation Commission
Members work with the documents listed
below. If you have experience with any of
these documents, please describe that
experience. Experience with these
documents is not required for selection.
(483 characters max)
Pa rks, Trails, Natural Open Spaces, &
Recreation Master Plan (2017)
shan i kleinhaus Page 4
In t he past (200-2011) have served as a board
member of Housing Cho ices . a group that helps
secure hous ing for developmentally d isabled
adu lts.
Pa lo Al to is blessed w ith parks that embrace na ture from the Bay
to the hills. We have nature preserves as well as well -loved urban
parks, commun ity centers and commun ity gardens. It is the Parks
and Recreation comm ittee 's responsib ility to advise staff in t he
deve lopment of equitable and d iverse cultural and recrea t iona l
opportun ities to residents and v isitors wh ile at t he same time
allowing na ture and w ild life to thrive . I am interested in the t he
i mplementation of the Parks Master Plan and ba lancing of
i nvest ment s in ma intenance, renovations, habitat restoration,
programming and capita l improvement for parks . tra ils, natural
open space and recrea t ion faci lities in Pa lo Alto. I am also
i nteres ted in the areas of overlap w ith other c ity arms . espec ially
i n areas where sea level rise or fire t hreaten our parks and our
public resources.
I have part icipated and cont ributed to master plann ing efforts in
Pa lo Al to and in all, h ighl ighted the importance of nature, w ild life
and biod iversity to our c ity and beyond. Wh ile I th ink my
experience is of va lue on a broad scope of the comm iss ion's work,
I am especially interested in working with our communit y,
commissioners and staff to real ize biod iversiry goa ls.
10/26 Comm ission meeting , Update on the Status
of Measure E Area at Byxbee Park
I am interested in t he re -dedicat ion of the 10-
acres of Byxbee Park. Measure E unded icated
parkland for the purpose of bu ilding a compost
fac ility, wh ich turned ou t to be infeasible. Cov id
has shown us that people are drawn to our parks
to relax, to enj oy the views, and to exerc ise . I
hope the comm ission recommends re-dedicat ion
of the 10 acres to Council.
For increasing habitat value and biodiversit y in our urban parks , I
wou ld like to work w ith the comm iss ion and staff on na t ive p lan t
se lection, interactions with the Urban Forest and canopy.
I am interested in working wi t h staff on improv ing lighting in parks
to ensure safet y and m ini mize impacts to hea lth and the
environment.
At Foothills park, I bel ieve we need a strong volunteer tra in ing
programs to steward and safeguard sensitive species and
habitat s.
Parks, Trai ls, Na tural Open Spaces, & Recrea t ion
Master Plan (2017) -yes , I participated and
provided comments as t he plan was developed.
Pa lo Al to Comprehensive Plan (2017):
Community Services and Faci lities Element &
Na tura l Env ironment Elemen t -I wa
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Palo Alto Comprehensive Pl an
(2017): Community Services and Facilities
Element & Natural Environment Element
Baylands Master Plan (2008)
Park Dedication Ordinance (Municipal
Code}
Bicycle -Pedestrian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Committee
Report (2013}
Concordia Master Plan (2019}
If you'd like to provide any additional
documents, please upload below.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature s hani kle inhaus
Date Completed 10/26/2021
shani kleinhaus Page 5
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Parks and Recreation Commission
Application
Name Joy Oche
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
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Packet Pg. 399
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Joy Oche Page 2
No
Pa lo Al to Weekly
I reques t that the City of Pa lo A lto reda ct my
home address, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application prior to post ing to the
City's websit e. I am prov id i ng the following
a lternate information and request t hat the
following contact information below:
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information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Joy Oche Page 3
Re levant educat ion:
-Harvard Business School Executive Edu cation ,
La u nching New Ventures Certifica te
-Newcast leUn iversity, Un ited Kingdom: Master of
Science, Environmenta l Eng ineering Distinction
-Federa l Un iversity of Technology, Minna:
Bachelor of Eng ineering , Chem ica l Eng ineering
Honors
Tra ining
-John Maxwell Leadersh ip Certification
-Project Management PMP, PRINCE2 , PMI -ACP,
CSM , M icrosoftOfficeSpec ia list
-ISi Envision, LEED -GA Sust ainabi lity
Professiona l, Certified Ambassador for Fitwe l
Bui ld ing. >12 years related professiona l UK, USA
& Su b-saharan work experience in pub lic and
private sector.
Rose International
Project Manager for Apple Recycling Operations
Current Employer
My older son p lays competit ive soccer for Pa lo
A lto Soccer team and as a sing le mom, I am
actively involve d in attend ing all his games. I
attend as many webinars as I can organ ized by
comm unity libraries. Enrolled my son in academic
writ ing and also considering playing tenn is. I use
the commun ity park by my home often . I also
fac ilitate a dai ly leadersh ip Bible group study for
young people. I'm active in my loca l church and
would love to let my l ittle sh ine in my commun ity
and be more help ful and a blessing.Before now, I
identified a gap and co-fou nded a non profit
organ ization in Africa , for yo ung people to learn
l ife s kills , eth ics and values.
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Application Questions
1. What is it about the Parks and
Recreation Commission that is compatible
with your experience and of specific
interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
3. If appointed, what specific goals would
you like to see the Parks and Recreation
Commission achieve, and why? How
would you suggest accomplishing this?
(1656 characters max)
4. Parks and Recreation Commission
Members work with the documents listed
below. If you have experience with any of
these documents, please describe that
experience. Experience with these
documents is not required for selection.
(483 characters max)
Parks, Trails, Natural Open Spaces, &
Recreation Master Plan (2017)
Pa lo Alto Comprehensive Plan
(2017): Community Services and Faci lities
Element & Natural Environment Element
Baylands Master Plan (2008)
Park Ded ication Ordinance (Municipal
Code)
Bicycle -Pedestrian Transpor tation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Comm ittee
Report (2013)
Concordia Master Plan (2019)
Joy Oc he Page 4
The oppo rtunit y to use my relevant ski ll s, experience and wa rm
pe rsona lity t o serve and g ive back to a commun ity and
neig hborhood that has helped me stay sa fe. As a woman of color
and survivor of domestic v iolence it matte rs to me that my k ids
and I are safe and I would love to use t he opportun ity to volunteer
and be a b less ing by support ing a hea lt hy community and
p ro moting high qua l ity pa rks and recreation services. A lso be a
voice for people l ike me.
Sustai nab ility: It is a subject matte r t ha t I am
pass ionate abou t and would be g lad to use the
opportun it y to p ro mote and advance i n ou r c it y.
I wou ld like t o see t he Pa rks and Rec rea t ion Comm ission achieve
the ff:
-Encou rage web based and safe face-to-face personal mental
and wellbeing programs fo r people w it hout extended fami lies in
the commun it y, despite the pandem ic .
-Include more d ive rse and inclus ive prog rams t ha t encou rage
appreciation of c u ltu re.
-Provide hi gh leve l ma intenance and management of c it y owned
p roperties and faci lit ies.
-Bridge t he gap and promote values and et hics , maximizing
Seniors passing on w ise counsel and men torship ba ton to
younger ones.
I do not have experience w ith the documents
l isted but I wi ll defi nitely read them and be fam iliar
w ith them.
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If you'd like to provide any additional
documents, please upload below.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature Joy Oche
Date Completed 10/19/2021
Joy Oche Page 5
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Parks and Recreation Commission
Application
Name Rich Pea r son
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
c
Packet Pg. 404
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Rich Pearson Page 2
No
Email from the Cit y
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
c
Packet Pg. 405
information and request th at the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Parks and
Recreation Commission t hat is compatible
w ith your experience and of specific
interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
Ric h Pearson Page 3
B.S. University of Ca liforn ia, Berkeley
MBA, Haas School of Business
Pa lo Al to Unified School D istr ict
Part t ime instructiona l a ide
Current Employer
Vo lu nteer Teacher's A ide, All Students Matter
(2019 -present)
Board of Directors, Pa lo Al to Pickleball Club
(2019 -present)
Board of Directors, University of Ca liforn ia
Berkeley Men's Rugby team (2016 -present)
YMCA Boys Basketball Coach (2012-2013)
Pa lo Al to Litt le League Baseball Coach (2010-
2014)
Pa lo Al to NJB G irls Basketball Coach (2009-2011)
Having lived in Palo Alto for 16 years , my fam i ly has thorough ly
enjoyed the access to open spaces and parks tha t the c ity
p rovides. My interest is ensu ring that future generations of Pa lo
A lto residents have access to the same q uality of resources t hat
my fami ly d id.
I'm spec ifically interested in exploring how the c ity can tap into
p rivate su pport to ma intain and upgrade its fac ilit ies in the context
of challeng ing budget limi tations. Pr ior to my t ime as an
i nstructiona l aide at Duveneck Elementary school, I was a
market ing execut ive at various successful startu ps wh ich req u ired
me to make continuous tradeoffs and come up crea tive solu t ions.
I believe that experience, combined w ith my communicat ion skills
w ill make me a va lued asset to the Commission.
As a part-time instructional aide w ith the Palo A lto
School District and a volunteer teacher's ass istant
w ith All Students Ma tter, I am very interested in
the plann ing and implementation of the
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Packet Pg. 406
(1449 characters max)
Archived video meetings are available
from t he Midpen Media Center.
3. If appointed, what specific goals would
you like to see the Parks and Recreation
Commission achieve, and why? How
would you suggest accomplishing t his?
(1656 characters max)
4. Parks and Recreation Commission
Members work with the documents listed
below. If you have experience with any of
these documents, please describe that
experience. Experience with t hese
docu ments is not requ ired for selection.
(483 characters max)
Parks, Trails, Natural Open Spaces, &
Recreation Master Plan (2017)
Pa lo Alto Comprehensive Plan
(2017): Community Services and Facilities
Element & Natural Environment Element
Baylands Master Plan (2008)
Park Dedication Ordinance (Municipal
Code)
Bicycle -Pedestrian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Committee
Report (2013)
Concordia Master Plan (2019)
If you'd like to provide any additional
documents, please upload below.
redeve lopment plan for Cubberly Commun ity
Cen ter. The decisions about Cubberly have the
potential to impact Pa lo Al to l ife for may
generations, and I wou ld like to he lp ensure its
redeve lopment is a success, serving various
commun it ies in the city.
Creat ing new sus tai na b le , wo rl d-class facilit ies through the
Baylands Ath letic Cen ter Expansion is a goa l that I be lieve the
Comm iss ion can ach ieve. I bel ieve a transparent process that
engages various stakeho lder groups and sets clear goa ls tha t are
w idely commu nicated is the bes t approach. I have extens ive
experience fie ld ing and eva luating market research and be lieve
that input shou ld be taken from a variety of sources. I a lso
bel ieve, to a degreee, there is a place for private investmentment
i n these fac ilit ies to make t hem world-class.
I have read and followed the Cubberly Advisory
Committee Report but am by no means an expert
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature Rich Pearson
Date Completed 10/23/2021
Rich Pearson Page 4
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Parks and Recreation Commission
Application
Name Tim Pe rsyn
Address
City -
Postal Code -
Cell Phone -
Home Phone -
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
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Packet Pg. 408
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Tim Persyn Page 2
No
Email from the Cit y
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
c
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information and request th at the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Parks and
Recreation Commission that is compatible
w ith your experience and of specific
interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived v ideo meetings are ava ilable
from the Midpen Media Center.
3 . If appointed, what specific goals wou ld
you like to see the Parks and Recreation
Tim Persyn Page 3
I don't have spec ific experience or train ing w ith
parks and recrea tion . I va lue Palo A lto's parks and
frequently v isit them .
Labcorp
Project Manager
Current Employer
I've been a Pa lo Al to res ident for 7 years. I've
spent time th is year volunteering w ith Pa lo Al to
Forward . In pa rticu lar, I've attended the cit y's
housing element meetings , w ith the primary
concern of supporting the development of
affordable housing . My interest in the city has
grown, and I'd li ke to cont inue my engagement by
serving on a comm iss ion.
As the city works to achieve its affordable hous ing goa ls, it's a lso
i mportant tha t it mainta i n a good qua lity of life . Parks are a great
way to bu ild commun ity.
I was interested by an issue that came before the
c ity cou nci l. There was d iscuss ion about the
development of the Ven tura neighborhood. Some
comm unity members a expressed concern to
develop parks in the neighborhood, which has
been underserved in that area . I support both the
deve lopment of affordable homes and parks for
that commun ity.
I wan t to see the development of Pa lo A lto neighborhoods that
offer both afforda b le homes for fam ilies and that continue t he
strong Palo A lto tradition of great parks and recreation.
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Commi ssion achieve, a nd w hy? How
would you su ggest accomplishi ng t hi s?
(1656 c haracters max)
4. Pa rks a nd Recreation Commi ssion
Me m ber s work w it h the docum e nts l isted
below. If you have experience with any of
t hese docum e nts, p l ease descri be that
ex peri e nce. Ex perience w it h t hese
d ocuments i s not requ ired for selection.
(4 83 characters max)
Parks. Trails, Natural Open Spaces, &
Recrea t ion Mas ter Plan (2017)
Palo Alto Comprehensive Plan
(20 17): Community Services and Faci lities
Element & Natural Environment Element
Baylands Master Plan (2008)
Park Ded ication Ordinance (Municipal
Code)
Bicycle -Pedest rian Transportation Plan
(2012)
Youth Master Plan (2003}
Cubberley Community Advisory Comm itt ee
Report (2013)
Concordia Master Plan (2019)
If you'd like to provide any additional
documents, please upload below.
I don't yet have much experience wi t h these
documents , but I look forward to learn ing more.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Comm issions
Handbook.
Signature Tim Persyn
Date Completed 10/25/2021
Tim Persyn Page 4
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Parks and Recreation Commission
Application
Name And ie Reed
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
c
Packet Pg. 412
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Andie Reed Page 2
No
City Website
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
c
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information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Andie Reed Page 3
Re t ired CPA (s ince 2018), BA, MS: worked in
large and reg iona l pub lic accou nt ing firms in SF
before runn ing my own practice for t he last 23
years.
Sa t on Publ ic Access Working Group for M id-Pen
Reg ional Open Space District in 2019.
Ran non-profit organ izat ion and bu ilt a dog park in
Grass Valley in 2011 .
Treasurer of non -profi t dance club/convention in
SF for 6 years.
Previously worked for CA Arts Counci l faci litating
the Arts in Publ ic Places program. Owned a
res tauran t/bar in Sacramento.
retired CPA
accountant
Last Employer
Involved with neighbors the past 5 years,
organ izing meetings w ith decision-makers and
stakeholders, rev iewing p lann ing documents, EIR,
and arch itectura l plans; research ing code and
meeting wi t h c ity officials to understand the
parameters of an impactfu l bu i lding expansion in
o ur neighborhood.
In attend ing count less boards, comm iss ions and
C ity Council meetings, I have been i mpressed by
the hard work of the dedicated volunteers on
boards and commissions who d ig in and share
their t i me, energy and sk ills for the benefit of the
comm un ity, wh ich inspires me t o give back.
President of a non-profit organization "Dogs Run
Free of Nevada County", writ ing the business plan
and faci litat ing getting an off-leash dog park bu ilt
w ith priva te funds on public propert y in Grass
Valley. A lso in Grass Valley, organ ized a dance
club, set up classes and weekly activities and
encouraged publ ic partic i pation .
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Application Questions
1. What is it about the Parks and
Recreation Commission that is compatible
with your experience and of specific
interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
3. If appointed, what specific goals would
you like to see the Parks and Recreation
Commission achieve, and why? How
would you suggest accomplishing this?
(1656 characters max)
Andie Reed Page 4
In 2019, I was appoi nted to si t on a public access
working group for M id-Pen Reg iona l Open Space
Dist rict , t re kking through La Honda Creek
preserve, d igging t hrough documents, listening at
public hearings, and negot iati ng wit h fellow board
members to come up w it h a recommendat ion for
feasibi lit y t ha t fo und consensus w ith stakeholders
regarding safety, conservation and pub lic use
priorities.
Because I am an avid user of Palo Al to's parks and preserves, t he
opportun ity to participate in advising on p lann ing and pol icy
matters relating to open space is very meaningfu l to me. I hike at
Footh ills, ru n at Baylands, take zumba ou tdoors at Mitchell, and go
with my dog to various parks. My fam il iarity w ith stakeholders and
community volu nteer groups would be a bonus in gathering input
for changes t hat are often difficu lt when tough decisions need to
get made. I respect city officials' professional expertise and also
understand t he PRC is charged wi t h doing the research to
understand t he big picture in order to inform and implement cit y
counci l members' v ision.
The Parks and Rec commissioners worked w it h
city staff and t he pickleball community t o get
permanent courts at M itchell Park. Ma ny of us
had been involved in purchasing and storing ne ts
and getting to t he courts early to set them up in
the tennis cou rt s t ha t were generally unused in
the mornings. Th is fast-growing sport needed
permanent space. The PRC's goal was to allow
the most users the rights t o t he faci lities w ithout
unduly lim it ing any one grou p, wh ich requ ired the
combined efforts of the PRC , city staff and
resident s to get it done. Today, t he court s at
M itchell Park are extrememly popu la r.
Although Pa lo Al to is full of tall trees, lush greenery and open
spaces , the rece nt state leg islat ion reminds us that these
att ribut es need to be preserved by plan, not by accident. Open
space is important to the well -bei ng of the c ity and its residents as
well as the environment; I would li ke to see more of it included in
the upcoming housing plann ing.
Another it em (that might be in t he works) in terms of general use
is more representation for off-leash dog parks. I was i n agreement
that Ramos Park was really too small to burden with an activity
that separates part of t he greenland from all users. Greer's "dog
run" is dated; a la rger space, maybe achieved by rearrangi ng the
sidewa lk to w iden it, would go a long way to make it work better.
I'm interested i n t he adjacent skateboard park, having listened to
many stakeholders at meetings. Aga in, al t hough t he existing one
may have been t op-notch some years ago, it is outdat ed and we
need to provide th is very popular sport wi t h a good playing field
so skaters don't have to leave town to skateboard in a challenging
and safe environment.
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4 . Parks and Recreation Commission
Members work w ith the documents l isted
below. If you have experience with any of
these documents, please describe that
experience. Experience w ith these
documents is not required for selection.
(483 characters max)
Parks, Trails, Natural Open Spaces, &
Recreat ion Mas ter Plan (2017)
Pa lo Alto Comprehensive Plan
(2017): Community Services and Faci lities
Element & Natural Environment Element
Baylands Mast er Plan (2008)
Park Ded ication Ordinance (Municipal
Code)
Bicycle -Pedest rian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Comm it t ee
Report (2013)
Concordia Master Plan (2019)
If you'd like to provide any additional
documents, please upload below.
Yes , I have spent some t ime wi t h many of these
documents.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Comm issions
Handbook.
Signature And ie Reed
Date Completed 09/24/2021
Andie Reed Page 5
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Parks and Recreation Commission
Application
Name Thomas Rota
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
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1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Thomas Rota Page 2
No
Email from the Cit y
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
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information and request th at the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Parks and
Recreation Commission that is compatible
w ith your experience and of specific
interest to you, and why?
(1449 characters max)
2 . Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
3 . If appointed, what specific goals would
you like to see the Parks and Recreation
Commission achieve, and why? How
would you suggest accomplishing this?
(1656 characters max)
Thomas Rota Page 3
Finance MBA
CFO of private and publ ic companies
F V Management, Inc
Consultant
Current Employer
Ham Radio Volunteer
Passionate about parks, campg rounds,
Keep ing them in good cond it ion.
Footh ill Park
No senior fee d iscounts
Stri ve for better park funding and expansion.
Don't know enough about government works to suggest way
forward. Would be in "learn mode" at fi rst.
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4 . Parks and Recreation Commission
Members work w ith the documents l isted
below. If you have experience with any of
these documents, please describe that
experience. Experience w ith these
documents is not required for selection.
(483 characters max)
Parks, Trails, Natural Open Spaces, &
Recreat ion Mas ter Plan (2017)
Pa lo Alto Comprehensive Plan
(2017): Community Services and Faci lities
Element & Natural Environment Element
Baylands Mast er Plan (2008)
Park Ded ication Ordinance (Municipal
Code)
Bicycle -Pedest rian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Comm it t ee
Report (2013)
Concordia Master Plan (2019)
If you'd like to provide any additional
documents, please upload below.
No experi ence
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Comm issions
Handbook.
Signature Thomas Rota
Date Completed 11/22/2021
Thomas Rota Page 4
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Parks and Recreation Commission
Application
Name Simran Sandhu
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
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Packet Pg. 421
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Simran Sandhu Page 2
No
City Website
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
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Packet Pg. 422
information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Simran Sandhu Page 3
I am currently in my fi na l year of obta ining my
Bachelor 's degree in Ph ilosophy, Po lit ics, and Law
from the Un iversit y of Southern Cal ifornia . I
received a f ull tuition me ri t scholarsh ip and was
accepted into the Themat ic Option Honors
Program, an intens ive alternative to the standard
general education requ irements. I am also a
Na tiona l Merit Scholar, a member of the A lpha
Lambda Del ta Nationa l Honors Society, and have
been placed on the USC Dean's List every
semester. Prior to my unde rgraduate stud ies, I
att ended Castillej a Schoo l in Pa lo A lto.
University of Southern Ca liforn ia
Student
Current Employer
Throughout my t i me in high school (2016-2018), I
se rved extensively on the Pa lo Alto Yo uth
Counci l, working w ith the Pa lo Al to City Counc il
to represent the voice of Pa lo Alto youth in city
leg islat ion. In add it ion , I worked w ith my fellow
counci l members to coord inate and execute city-
w ide events to fos ter communit y among Pa lo A lto
c it izens, and hosted programs at Pa lo A lto high
schoo ls aimed at developing the leadersh ip,
organ izationa l, and t ime-management sk ills of
loca l high schoo l students. Furthermore, th is year
(Jan 2021-Ju ly 2021) I served in two d ifferent
congressional offices in t he U.S . Hou se of
Represen tatives , where, among many other
d uties, I sign ifican tly increased constituent
engagement by creating, hosting, moderating,
and ma intaining a month ly Const ituent
Information Session webinar program on behalf of
the congress iona l offices. The format for the
program that I designed for constituents is still
being used by the offices today, even after I have
returned to my academic studies. I am very
passionate about commun ity engagement i n all of
these arenas, includ ing at USC where I write,
record, and edit b i-weekly episodes for the Dai ly
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Application Questions
1. What is it about the Parks and
Recreation Commission that is compatible
with your experience and of specific
interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
Simra n Sandh u Page 4
Troj an's Genera l Education podcast to drive
comm unity engagement and raise awareness of
campu s activities and services ava i lable to
stu dents.
During my t ime in t he U.S. House of Rep resentatives, I regu larly
advised t he congressman and staff members on planning and
pol icy ma tters rela ting to the goals of our office and congressional
distr ict. I and ot her legislative st aff members reviewed legislative
proposals daily that wou ld affect our d istrict and constituents.
Addit ionally, we communicated daily wi t h consti tuents by
telephone, emai l, posta l mail, and onl ine about their concerns
regarding our d istrict and any ot her input they had. It was (and still
is) very impor tant to me tha t community input is taken with the
highest consideration . The j ob of publ ic servants is to serve the
people. This was t he m indset tha t I applied to my service in
Congress, and I am looking forward to applying this m indset to the
Pa rks and Rec rea t ion Commission in my home city of Palo A lto. I
am very excited to apply my legis lative and pol icy experience to
an area that I am ext remely passionate about: parks, open space,
and recreation activities. Since I can remember, I have been an
o utdoor enthusiast. You will certainly find me outdoors every day
of the year! In fact, I am writing th is having j ust returned from a
bike ride at ou r beautifu l Baylands Nature Prese rve. Throughout
my ch ildhood, I have enjoyed Pa lo Al to 's parks and open spaces
i mmensely, and I care deeply about ensuring that our parks and
recreat ional areas are accessible and open for everyone to enj oy
and participate in equally.
An issue that recently came before the
Comm ission t hat is of particular inte rest to me is
the open ing of Foothills Park to the general
public. I am aware that the open ing of Foothills
park t o the general public had been a topic of
discussion for many years, and I have rece nt ly
wa tched t he early discussions tha t the Parks and
Recreat ion Commission had in 2018 about
opening the park to non-res idents, as well as the
vot e t hat the Parks and Recreat ion Commission
had in November 2019 to recom mend tha t City
Council adopt a pilot program to open Footh ills
Pa rk to t he pu blic. I am extremely passionate
about equal access t o the outdoors for all people,
and I remember being very excited a few years
ago when I read about these steps tha t were
being taken to work towards rec rea t ional eq uali t y
and accessi bility. Of cou rse, when t he City
Council voted to open the park to everyone last
year, I was overj oyed, because I knew that th is
process had been in the making for a long t ime,
and I knew how import ant it was t hat we share the
environment with everyone, regard less of
residency status. Even though I am a Pa lo Alto
resident and cou ld legally always access the park,
I care immensely about issues of accessibil ity to
parks and recrea tion spaces. Nature belongs to
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3. If appointed, what specific goals would
you like to see the Pa r ks and Recreation
Commission achieve, and why? How
would you suggest accomplishing this?
(1656 characters max)
4. Parks and Recreation Commission
Members work with the documents listed
below. If you have experience with any of
these documents, please describe that
experience. Experience with t hese
documents is not requ ired for selection.
(483 characters max)
Parks. Trails, Natural Open Spaces, &
Recreat ion Mas ter Plan (2017)
Pa lo Alto Comprehensive Plan
(2017): Community Services and Faci lities
Element & Natural Environment Element
Baylands Mast er Plan (2008)
Park Ded ication Ordinance (Municipal
Code)
Bicycle -Pedest rian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Comm it t ee
Report (2013)
Concordia Master Plan (2019}
If you'd like to provide any additional
documents, please upload below.
Simran Sandhu Page 5
all of us, and it is my m iss ion to ensure tha t the
world stays this way. I am very excited to work on
th is effort beginn i ng in my own hometown.
I t hink it is very important that the Parks and Recreation
Commission have representation of young people in Pa lo A lto. I
truly be lieve that fresh perspectives almost a lways y ield better,
more inclus ive and more innovative resul ts in a team effort. I
bel ieve that a broader understanding of t he recrea t iona l activ it ies
and interests of all Pa lo Al to res idents wou ld provide the
commission with much deeper ins ight as to the ways in wh ich our
res ident s wou ld l ike to recreate, as well as the barriers t hat many
people may face regarding access to parks, open space and
recreat ion activ it ies. As someone who has received great j oy over
the years from Palo A lto's parks and open spaces , I know how
i mportant it is to ensure that everybody has fair and equ al access
to nature, someth ing that historically has not always been the
case. I am extreme ly passionate about bridging the inequa lity t hat
is unfortunat ely prevalent i n the outdoors and recreation spaces,
and I bel ieve that bringing young peop le into the conversation
about these issues is the best way to come together to produce
fresh and innovat ive solutions to ex isting problems. I wou ld love to
see a Pa lo Al t o in wh ich fam il ies from all backgrounds and all
wa lks of life can come t ogether and enj oy nature's greatest g ift,
and I truly bel ieve that increased representation in the parks and
recreat ion spaces can on ly be accomplished through increased
representation on comm iss ions l ike the Parks and Recreation
Commiss ion, so that a broader range of voices and perspectives
are heard and implemented to effect rea l and las ting change.
No, I do not yet have experience w ith these
documents, but I have now read them all and am
looki ng forward to learn i ng about them more!
33\5857 40\S imran Sandhu Congress Letter of
Recommendation.pdf [SCANNED, FILE SAFE]
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33\5857 40\Simran Sandhu USC Lett ers of
Recommendation.pdf [SCANNED, FILE SAFE]
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature Simran Sandhu
Date Completed 10/26/2021
Simran Sandhu Page 6
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DARRELL ISSA
50TH D ISTRICT , C ALIFORNIA
To Whom It May Concern:
<ttongress of tbe Wntteb ~tates
J!,ouse of ll\epresentatibes
mtasfJington, t»<! 20515-0550
May 28, 2021
It is my pleasure to provide my highest recommendation for Simran Sandhu.
2300 RAYBURN HOUSE OFFICE BUILDING
WASH INGTON , D C 20515
(202) 225-5672
Simran worked as a congressional intern in my Washington, D.C. office from February to May of 2021.
Simran began as an unpaid intern, but soon was offered a paid position due to her excellent performance. In
addition to maintaining constituent correspondence by postal mail, telephone, and e-mail, she helped craft
letters to constituents. She also performed critical, time sensitive research for staff members, drafted legislative
memos, made recommendations on event attendance, and trained fellow interns .
When the need arose, Simran used her exceptional communication and writing s kills to step into a press
role. She took on a range of press and media-related responsibilities, including press releases, social media
posts, coordination of filming and clipping of footage, news clips, and she organized and maintained the press
contact database. Simran's vital contributions in this area benefitted our office and our press and
communications team.
Simran 's greatest and perhaps most impactful achievement in our office was her creation of our monthly
Constituent Infonnation Session webinar program. She fonnatted, hosted, and moderated these highly
successful and well-received live webinars. We intend to continue using her structure and system for our future
webinars, after she returns to continue her honors education at the University of Southern California.
Simran was not only an integral member of our team, but a natural leader. Her strong work ethic,
collaboration, and ingenuity made her a pleasure to work with and a true asset in the office. No doubt, other
organizations will benefit from her efforts as well. With questions, please contact Hans Bjontegard at 619-905-
7668.
Sincerely,
Member of Congress
PRINTED ON RECYCLED PAPER
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CHAMBERS OF
EDWARD J. DAV ILA
UNITED STATES DISTRICT .JUDGE
To: Whom It May Concern
Re: Ms. Simran Sandhu
Dear Sir/Madam ,
UNITED STATES DISTRICT COURT
NORT HERN DISTR ICT OF CALIFO R NIA
UNITED STATES COURTHOUSE
280 SOUTH FIRST STREET
SAN JOSE . CALIFORN IA 951 1 3
August 9, 20 16
I write to you offering my highest recommendation for Ms. Simran Sandhu , who worked in my
chambers as an extern in the summer of 2016.
f met Simran through a career day program offered through Castilleja School. In speaking with
her she expressed her interest in the law and our justice system. I was immediately impressed
with her curiosity and her desire to pruticipate in our legal system such that I offered her a
positio1_1 as an extern for the summer in my chambers . I regularly have extems work in my
chambers in the summer; most are second or third year law students, on occasion co ll ege seniors
and only rarely high school students. Simran came to chambers and fully participated in our
»7ork. Though she lacked the legal education and training of her colleague externs she prov ided . .
valuable assistance to them in their research and preparation. Si1man assisted me in preparing
trial binders for cases, collecting and organizing documents for hearings and managing files for
our hearing calendars .
Simran took on her assignments with enthusiasm and her curiosity propelled her interest and
research. Simran participated in our chambers conferences with all our law clerks and externs
regarding upcoming cases and she sat with the clerks in court during the proceedings . She
pmticipated in our post hearing debriefings and readily offered her thoughts and observations
about the cases and the parties presentations . Her contributions were insightful and expressed
comprehension of principals expected of a first year law student.
Simran is very bright; she works hard and possesses a great respect for the law and its
intersection with society . She is thoughtful, thinks c learly, and shares her ideas with enthusiasm .
She was a joy to have in chan1bers . I enthusiastically recommend her to you without reservation .
Sm-®] 2t ~
Edward J. Davila
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THEMATIC OPTION HONORS PROGRAM
University of Southern California
3616 Trousdale Parkway, Room 410, Los Angeles, California 90089 • Tel: 213 740 2961 • www.usc.edu/thematicoption
February 3, 2019
To Whom It May Concern,
I am pleased to provide this recommendation for Simran Sandhu. Simran was a standout student
in my fall 2018 honors writing seminar. The seminar, CORE 111, is part of the University of
Southern California’s Thematic Option Honors Program—an interdisciplinary general education
program designed to provide a liberal arts-based education to the university’s brightest incoming
students. Specifically, CORE 111 teaches writing and critical thinking skills through the analysis
of classic literary and philosophical texts such as King Lear, Thoreau’s Civil Disobedience, Notes
from Underground, and To the Lighthouse. It’s a uniquely demanding curriculum that asks
students to challenge long-held assumptions and learn to reason and write in new ways.
Simran is precisely the kind of student for whom an intensive program such as Thematic Option was
designed. She enthusiastically embraced the myriad challenges offered her by CORE 111; in the
process, she showed significant growth as a reader, writer , and thinker, ultimately producing some of the
strongest papers in the class. While many honors students are initially resistant to moving away from the
kinds of thinking and writing that served them so well in high school, Simran entered my class eager to
challenge her pre-existing ideas and learn new ways of approaching challenging literary texts. She was
consistently one of my most focused and hardest working students, producing multiple drafts of each of
her papers and enthusiastically seeking out feedback on how she could improve as a critical thinker and
writer. Unlike some students who care only about receiving a high grade, Simran demonstrated a true
desire to learn and grow throughout the semester. I believe this unusual dedication—combined with her
impressive mental acuity and maturity—will make her a valuable addition to any organization.
In her interactions with me, Simran has shown a sincere commitment to academic excellence and a
continuous love of learning. Even amongst her honors-student peers, Simran stands out for her
curiosity, creativity, and exceptional work ethic. She is also a genuine pleasure to work with. I
hope you will give her the highest consideration. Please feel free to contact me with any additional
questions.
Sincerely,
Trisha Tucker, Ph.D.
Assistant Professor (Teaching) of Writing
Head of Writing Instruction
Thematic Option Honors Program
USC Dornsife
Dana and David Dornsife
College of Letters, Arts and Sciences
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Parks and Recreation Commission
Application
Name Mark Bennett We iss
Address 169 Brya nt St
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
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Packet Pg. 430
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Parks and Recreation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Mark Bennett Weiss Page 2
Yes
Email from the Cit y
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
c
Packet Pg. 431
information and request th at the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration .
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Parks and
Recreation Commission that is compatible
w ith your experience and of specific
interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it.
(1449 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
Mark Bennett Weiss Page 3
Gunn High class of 1982
Dartmouth College class of 1986
Earthwise Productions & Art ist Mgmt
Concert promoter/ artist manager
Current Employer
After 12 years, since fall 2009 e lection and thru
numerous cycles of e lections and board
recru itment, Pa lo Al to leadership finally in
September acknowledged my effort s: Mayor Tom
Dubois and C lerk sent a certificate regard ing my
role in "Together Aga in Palo A lto". I produced 15
concerts at Lytt on Plaza, Cogswell Plaza , M itchell
Park bowl and on Cal i Ave. The entirety of my
appl ication for th is board is, separately, a whi te
paper or memoir on The First Amendment and
o ur parks. Thank you for your consideration . Mark
We iss
See attached
See attached
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3. If appointed, what specific goals would
you like to see the Pa r ks and Recreatio n
Commi ssion achieve, and w hy? How
would you su ggest accomplishi ng this?
(1656 c haracters max)
4. Park s a nd Recreation Commission
Me m be r s work w it h the docum ents l isted
below. If you have experience with any of
t hese docum e nts, p l ease descr ibe that
experi ence. Ex peri e nce w it h these
documents i s not requ ired for selectio n .
(483 characters max)
Parks, Trails, Natural Open Spaces, &
Recreat ion Mas ter Plan (2017)
Pa lo Alto Comprehensive Pl an
(20 17): Community Services and Faci lities
Element & Natural Environment Element
Baylands Mast er Plan (2008)
Park Ded ication Ordinance (Municipal
Code)
Bicycle -Pedest rian Transportation Plan
(2012)
Youth Master Plan (2003)
Cubberley Community Advisory Comm it t ee
Report (2013)
Concordia Master Plan (2019)
If you'd like to provide any additional
documents, please upload below.
See attached
See attached
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Comm issions
Handbook.
Signature Mark Bennett We iss
Date Completed 10/18/2021
Mark Bennett Weiss Page 4
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REGARDING FIRST AMENDMENT AND A PROPOS OF MY
APPLICATION FOR PARKS AND REC COMMISSION
I put on 15 concerts recently at Lytton Plaza, Cogwsell Plaza,
Mitchell Park and on Cali Ave — but not at King Plaza City Hall —
and we need a restart on what is the First Amendment. Briefly,
myself and my neighbors and really all Americans or all peoples in
America or hereabouts, Ohlone historic land, can gather where we
please, say what we want and sing, dance or plug in amplifiers.
Within noise limits. But we do not need permits. Leadership —
which is elected council, appointed commissioners and paid staff
— including public safety thank you for your service — do not
grant us rights, our rights are inalienable. A permit, like at
Cogswell Plaza, for Diunna Greenleaf pop up blues concert, last
week, would be if I as the promoter wished to exclude my
neighbor, as a modified and modern type of sharing and turns-
taking. We did not need and did not get a permit. But oddly, staff
and certain powerful special interests, and I am just guessing its
the guy who built, owns or has office at the former GateHouse
Funeral Home, said we could not use their power. Hello? We are
speaking. Speak friend and enter or get the #^@% out!
There was also a Christian religious worship at City Hall during
the Covid chaos which does not explain why City Hall apparently
does not understand "No Establishment Clause" and "separation
of church and state". It was not legal for police or staff to issue a
parking permit or any permit for the proselytizing for a particular
religious prophet or figure. I have a tape audio and some photos
of the entirety.
Sincerely,
Mark Weiss
American, since 1964
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Palo Altan, since 2004
community leader since 1976 -- Terman Junior High site council,
student body president et cetera
169 Bryant - I am not afraid to publish my address
-30-
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Planning and Transportation Commission
Application
Name Bryna Chang
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
d
Packet Pg. 436
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Planning and Transportation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Bryna Chang Page 2
No
Ot he r: Cu rrently serve on PTC
I request that the City of Pa lo A lto redact my
home add ress, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application p ri or to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat t he
following contact informat ion below:
d
Packet Pg. 437
information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Bryna Chang Page 3
Cu rrent PTC Commissioner
MBA 2003, St anford Graduate School of
Bu siness , Stanford Un iversity
BS Biology, 1997, Stanford University
I have strong skills in strategy, operations , and
teamwork. Most recently, I lectured at the
Stanford Graduate School of Bus iness on
"Innovation and Problem Solving" and "Critica l
Ana lytical T hinking." Earlie r, I ran the MBA
Program Office at Stanford, where I managed the
strategy and operat ions of one of the top MBA
programs in t he US; I also spent time directing
the Stanford Publ ic Management Progra m. I have
past experience in internet product management
and management consulting.
Stanford University (Graduate School of Business)
Lectu rer
Last Employer
I have been a dedicated volunteer w ith Palo A lto
Schools for many years:
Gunn High School S ite Counci l, 2020 -present
JLS Middle School PTA Executive Board, Auditor,
2021 -present
JLS Middle School S ite Counci l, 2018 -2021
JLS Middle School PTA Executive Board, VP
Community Service, 2019 -2021
JLS Middle School PTA Executive Board, VP
Membership, 2017-2019
PAUSD Parent Advisory Group to the Elementary
Re por t Card/Progress Re port Committee, 2013-
2015
Hoover Elementary Site Counci l Chair, 2012-2013
Hoover Elementary Site Counci l, 2011-2013,
2014-2016
Hoover Elementary Green Team parent leader,
2014-2019
Hoover Elementary Room Paren t, 2010-2019
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Application Questions
1. What is it about the Planning and
Transportation Commission that is
compatible with your experience and of
specific interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it. If you have
never been to a Commission meeting, you
can view archived videos from the Midpen
Media Center.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
Bryna Chang Page 4
Hoover Elementary Proje ct Cornerstone ABC
Reader (social emotiona l learning/anti-bu llying),
2014-2018
In add ition , I have worked w ith a number of
commun ity organ izations:
Si licon Valley Boychoir Board of D irectors, 2015 -
2021 (Treas u rer, 2018 -2021; President 2016-
2018)
Greenmeadow Commun ity Associat ion swim
team head data comm itt ee, 2020 -present
Pa lo Al to Litt le League team manager/coach,
2014
I have watched Pa lo A lto change over the last 40 years, in some
ways for the better, and in some ways wh ich I w ish were d ifferen t.
I grew up here and attended Nixon , JLS , and Gunn. Fourteen
years ago, after living in Menlo Park fo r a few years, my husband
and I chose to move back to Palo A lto because we va lued the
commun ity chara cter and c it y serv ices tha t make Pa lo Alto
d ifferent from surround ing c it ies and a wonderfu l place to live.
Because I rolled off of some of my larger community
commit ments las t spring, I am now hoping to engage more deeply
i n this city tha t has g iven so much to me and my fam ily.
Years ago, I fi rst started th ink ing about transportation and
p lann ing in the context of t he impact on t raffic on our
neigh borhoods and the abi lit y of our kids to get safe ly to and from
schoo l, especially along Cha rl est on , where as a traffic safe ty
volunteer fo r Hoover Elementary, I'd wi t ness close calls between
kids and commuters on a da ily basis. I participated in some of the
Charleston corridor p lann ing meet ings. I real ized ou r c ity's
population doubled duri ng the day, and learned about the
housing/jobs im balance, someth ing that our c ity inadvertently
created over the course of many years.
Since many new housing developments seem likely to be bu ilt in
the southern ha lf of Pa lo A lto, I'm particularly interested in
re p resenting south Pa lo A lto neighborhoods as we work on
address ing housing and other issues.
In my short t ime on the PTC, t wo of the issues
that have been of the greatest interest to me are:
South Palo A lto Bikeways Project: T his project
i mpacts a bike , pedestr ian , and car thoroughfare
that my fam ily trave ls da ily, and is a crit ica l route
for students trave li ng to and from school for the
southern hal f of Palo A lto. I was grat ified to be
able to share both t he school and resident
perspectives in a way t hat hopefu lly helped
change the ou tcome of the proj ect. Long before I
knew the proj ect wou ld come to the PTC, I
worked w ith the JLS princi pal and PTA to
i ncrease commun ity input and v isib il ity; on the
PTC , I was gratefu l I had add it iona l context from
many years on the JLS Si te Council and PTA.
Having on -the-grou nd experience bi king , driving,
and walking also made it much easier to pull out
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3. If appointed, what specific goals would
you like to see the Planning and
Transportation Commission achieve, and
why? How would you suggest
accomplishing this?
(1587 characters max)
4. Planning and Transportation
Commission Members work with the
documents listed below. If you have
experience with any of these documents,
please describe that experience.
Experience with these documents is not
required for selection.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
City Chart er
Californ ia Environment al Qua l ity Act
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Baylands Mast er Plan (2008)
Bryna Ch ang Page 5
sal ient poi nts from some of the traffic stud ies to
g ive feedback t o t he proj ect team . It is always
tough t o ba lance mu ltiple stakeho lder needs, but I
hope my fami liarity wi th the streets in question
helped me bett er understand t he issues and
represent all res ident v iewpoints.
Medica l office at Town & Country: This item
m ight have led to long -term changes w ith
unintended consequences at a beloved Pa lo Al to
reta il center. The small amount of research I did
on retail hea lth underscored for me that t he C ity
needs to consult experts for much-needed data
so we can make thoughtful and hol ist ic updates to
o ur retai l strategy.
1. To conduct c ity business fairly and efficient ly wh ile
i ncorporat ing a wider range of vo ices in Pa lo A lto. I'm hoping to
provide a condu it for t he Asian commun ity to get involved, since I
have so many relationsh ips from the days I was a Hoover parent
(Hoover is over 80% Asian or South Asian).
Re lated to the firs t issue, I'd l ike to see greater involvement of
fam il ies w ith school-age ch ildren in decisions tha t the PTC makes.
These fo lks are often too busy t o pay attention to issues beyond
the schools, and yet from talk ing to them, I know they are
i nterested. Anyt hing that affects Pa lo Alto a lso affects the qual ity
of life for Pa lo Alto fam ilies, and yet many times, fami lies are
unaware. We can generate awareness by p lugging into the Palo
A lto Council of PTAs (PTAC).
To continue bu ilding connections between the City and PAUSD
when it comes to planning and transportation. Plann ing and
transportation issues impact our schools, and schools impact our
p lann ing and t ransportation . The simplest example is t he schoo l
comm ute, but there are land use questions as well, such as wi t h
Cubberley. I'd do this by reaching out to the School Board (I have
a lready been working w ith PAUSD Board Member Jesse
Ladom i rak), D istr ict Office, and school si t es, as appropriate.
I read the Comprehensive Plan cover to cover in
preparation for joining t he PTC earl ier t his year. I
a lso partic ipate in commun ity su rveys lead ing up
to the development of the Comp Plan.
The rest of my experience wi t h these documents
has been in referencing them as appropriate in
preparation for it ems that came before the PTC
over the last few months I've been a
commissioner. For example, I've referenced pa rts
of the Zoning Code several times (e .g., when
Town & Coun try requested t he inclusion of
medica l office space), and I referenced the SOFA
p lan when preparing for a parce l map change
appl ication in the SOFA area that came before the
PTC.
d
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If you'd like to provide any additional
documents, please upload below.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature Bryna C hang
Date Completed 10/09/2021
Bryna Chang Page 6
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Planning and Transportation Commission
Application
Name Leona rd Ely
Address
City -
Postal Code -
Cell Phone -
Home Phone -
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council ,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices Yes
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to :
d
Packet Pg. 442
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Planning and Transportation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Leonard Ely Page 2
Yes
Email from the Cit y
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
d
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information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Planning and
Transportation Commission that is
compatible with your experience and of
specific interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it. If you have
never been to a Commission meeting, you
can view archived videos from the Midpen
Media Center.
(1449 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
Leo nard Ely Page 3
Liv ing in Pa lo A lto for 71 years. BS in Business
Admin istration. Ca l iforn ia Real Estate Sales
Person Lice nse. Leadershi p Pa lo Alto
Re nau lt & Hand ley
Real Es tat e Sales person
Current Employer
Class of 1989 Leade rship Palo A lto, Stevenson
Hou se President, Abi lity Pa th Boa rd Member, Pa lo
Alto Fa mi ly Y Board Member, Pa lo Alto Red Cross
Boa rd Membe r, Palo A lto Jun ior Museu m and Zoo
Boa rd. Currently on t he MOAH Board and the
Pa lo Al to Community Fund
As a member of the Palo Alto community for 71 years I believe
that I can bring a long term prospective to the Plann ing and
Transportation Commission
The ongoing need for housing, the ADU process,
density and height limits.
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3 . If appoin ted, what specific goals would
you li ke to see the Plan ning and
Tran sportation Com mission achieve, and
w hy? How would you suggest
accompli shing this?
(1587 c haracters max)
4. Pla nn ing and Tran sportat ion
Commi ssion M embers work with t h e
d ocuments listed below. If you have
ex peri e nce w it h any of t h ese docu ments,
p lease descr ibe that ex peri ence.
Ex peri ence w it h t hese d ocuments i s not
r e quired for sel ection.
(1 173 c har acters max)
Palo Alto 2030 Comprehensive Plan (2017)
Zoning Code
City Charter
California Environmental Quality Act
El Camino Real Design Guidelines
El Camino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Baylands Master Plan (2008)
If you'd like to provide any additional
documents, please upload below.
I wou ld like to see the City adopt an approach that better supports
both the short term and long term, inevitable, growt h of Pa lo Alto.
As a Rea l Estate Broker I am aware of all of these
documents, especially Zoning, but am far from an
expert on them.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature Leonard Ely
Date Completed 10/22/2021
Leonard Ely Page 4
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Planning and Transportation Commission
Application
Name Kat hryn Jordan
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
d
Packet Pg. 446
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Planning and Transportation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Kat h ryn Jordan Page 2
Yes
Ot her: friend
I reques t that the City of Pa lo Alto redact my
home address, phone numbers, and ema il
address from the attached Board and
Comm ission Application prior to post ing to the
City's websit e. I am provid i ng the following
alternate information and request t hat the
following contact information below:
d
Packet Pg. 447
information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Plan ning and
Transportation Commission that is
compatible with your experience a n d of
specific interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it. If you have
never been to a Commission meeting, you
can view archived videos from the Midpen
Media Center.
(1449 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
Kat h ryn Jordan Page 3
C ity address
City number
BA Pol it ica l Science, Stanford University
MSM, Stanford University
N/A
N/A
Current Employer
I am currently serving on the C ity's Hou sing
Element Work ing Group.
I have served as Parent Network co cha i r w ith the
PTSA at PAHS, as a coach w ith AYSO, served as
a volunteer in many capacities at Duveneck
Elementary School and also Jordan (now Greene)
MS. I also serve as the President of the Pa lo Alt o
Plaza HOA.
I am a resident of Pa lo Al to; I a lso serve as the President of the
HOA of a mult i fami ly, mixed use complex in downtown Palo Alt o.
I am a parent of a school age ch ild in PAUSD. I am much invested
i n the commun ity, and I am very much interested in how land will
be used in Pa lo A lto.
The proposed Casti lleja expansion wh ich came
before the PTC and C ity Counci l comes to m ind.
I am interested in it as I l ive adj acent to
Embarcadero Road , and the expansion wou ld
greatly affect traffic along Embarcadero Road for
a lengthy period of t ime. Also, I'm interested in
the proj ect because of t he history of Castillej a; it s
use permit as it applies to the enrolled # of
students, and also b/c of Castillej a's prior history
of be ing a g irl's board ing school located in a
res idential neighborhood. Its plans to expand its
student enrollment are also of interest.
d
Packet Pg. 448
3 . If appointed, what specific goals would
you like to see the Planning and
Transportation Commission achieve, and
why? How would you suggest
accomplishing this?
(1587 characters max)
4 . Planning and Transportation
Commission M embers work with t h e
d ocuments listed below. If you have
ex perience w it h any of t h ese docu ments,
please descr ibe that ex perience.
Ex perience w it h t hese d ocuments is not
r e quired for sel ection.
(1173 c har acters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
City Charter
Californ ia Environment al Qua l ity Act
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Baylands Mast er Plan (2008)
If you'd like to provide any additional
documents, please upload below.
I wou ld like to see t he PTC preserve Palo A lto's community feel,
while accommodating change and development over t ime, and at
the same t ime respecting residents' priva te property righ t s.
We bui lt a home in Pa lo Alto, and I became well
acquainted w ith the zoning code during that t i me.
I also have read th rough quite a bit of the City's
Comp p lan, in preparation for applying to be on
the PTC. I have read about CEQA and
understand t he purpose of the Act, and its
relat ion to development projects.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boa rds and Comm issions
Handbook.
Signature Ka t hryn Jordan
Date Completed 10/23/2021
Kathryn Jordan Page 4
d
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Planning and Transportation Commission
Application
Name Arthur Kell er
Address
City -
Postal Code -
Cell Phone -
Home Phone -
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
d
Packet Pg. 450
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Planning and Transportation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Arthur Keller Page 2
No
Community Group,Emai l from the City,C ity Webs ite
I reques t that the City of Pa lo A lto redact my
home address, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application prior to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat the
following contact information below:
d
Packet Pg. 451
information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Arthur Keller Page 3
Ph.D. in dat a science, Comput e r Science Dept.,
Stanford Universit y
M inerva Consu lting
Consultan t
Current Employer
Plann ing and Transportation Commiss ion for the
City of Palo A lto, 2006-2014, Vice Cha i r, 2013-
2014
Co-Cha ir, (Comprehens ive Plan ) C it izens
Adv isory Committee, Ci t y of Pa lo A lto, 2015-2017
Member, Ho u sing Element Worki ng Group, C it y of
Pa lo A lto, 2021-p resent
Member, Environment and Wa ter Reso u rces
Comm ittee, Santa Clara Valley Wate r D istr ict,
2015-p resent , Vice Cha i r 2018-2019, Cha ir 2020 ,
Vice Cha ir 2021-present , (C hair, Cl imate Change
M it igat ion Wo r king G roup , 2017-p resent)
Founde r of Adobe Meadow Ne ighborhood
Association , 2005
Gunn PTSA Pu bl ic Transi t Coord inator, 2008-
p resent
Gunn High School Faci lities St eering Commit tee,
2009-2014
Member, IEEE Standa rds Working G roup, Vot ing
Syst ems Electron ic Da ta Int erchange, 2004-2015 ,
Past Cha ir 20 13-2015 , Cha ir 2010-2013, Vice
Cha ir 2009-20 10
Member, IEEE Compute r Societ y Standards
Activ it ies Board , 20 10-2013
O hl one Elementary School, Palo A lt o , CA, Site
Counci l, 2001 -2003, Student D irectory Cha ir and
Emai l Moderator, 2001 -2004, D irect Appea l C hai r,
2001 -2002
d
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Application Questions
1. What is it about the Planning and
Transportation Commission that is
compatible with your experience and of
specific interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it. If you have
never been to a Commission meeting, you
can view archived videos from the Midpen
Media Center.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
3. If appointed, what specific goals would
you like to see the Planning and
Transportation Commission achieve, and
why? How would you suggest
accomplishing this?
(1587 characters max)
4. Planning and Transportation
Commission Members work with the
documents listed below. If you have
experience with any of these documents,
please describe that experience.
Experience with these documents is not
required for selection.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
City Chart er
Californ ia Environment al Qua l ity Act
El Cam ino Real Design Gu idel i nes
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Baylands Mast er Plan (2008)
Arthur Keller Page 4
My experiences on the Plann i ng and Tr ansportation Commiss ion
and on the Comprehensive Plan C it izen Advisory Committee w i ll
be of va lue on the PTC. I currently serve on the Housing Element
Worki ng Group.
I was i nstrumenta l in init iati ng the bicycle-pedestrian bridge over
101 at Adobe Creek by getti ng the C ity Council to put a feasib ilty
study i n the C IP budget in 20 1 0. After many years, it is fi nally
nearing completion .
I got the C ity Council to partic ipate in the SAFER Bay project in
2014 as part of the C IP review. W ithout this project, the feasi bility
study wou ld not have been completed i n June 2019 and the A rmy
Corps of Eng ineer s wou ld not be engag ing in their study currently
of this important project to reduce tidal flood risk for over 2000
homes and other key infrastructure in Pa lo A lto.
On September 30 , 2020, the PTC consider ed
Renta l Housing Protection in a study session . The
C ity has not enacted the Pa lmer fi x. The C ity has
not p roduced low-income housing i n p roportion
to the need. With the i ncrease in land prices , it
w ill be that much har der fo r low-income hous ing
deve lopers to compete for the land .
I wou ld like the PTC to achieve an i ncrease of low-income housing
production thr ough land use and zon ing. Fo r example ,
opportunit ies exi st in rezon ing unused office uses to housi ng
uses.
I was co-cha ir of the committee that author ed the
current Pa lo A lto Comprehens ive Plan. I am
fam il iar w ith the others documents from be ing on
the PTC.
d
Packet Pg. 453
If you'd like to provide any additional
documents, please upload below.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature Art hur Ke ll er
Date Completed 09/23/2021
Arthur Keller Page 5
d
Packet Pg. 454
Planning and Transportation Commission
Application
Name Chunming Niu
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
d
Packet Pg. 455
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Planning and Transportation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Chunming Niu Page 2
No
Email from the Cit y
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
d
Packet Pg. 456
information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Planning and
Transportation Commission that is
compatible with your experience and of
specific interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it. If you have
never been to a Commission meeting, you
can view archived videos from the Midpen
Media Center.
(1449 characters max)
Chunming Niu Page 3
PhD in Chem istry from Brown U
Postdoctora l train ing at Harvard and Colu mbia U
Professor at Xian Jiaotong University
(Ch ina) ,2012-2019
VP of R&D at Un idym, 2008-2012
Director of Chemistry at Nanosys, 2001 -2007
Senior Scientist at Hyperion Catalysis, 1993-2000
Inventor/co-inventor of 86 Issued US patents,
coauthored more than 150 peer reviewed
publications, more than 18000 Google c itation .
none
Re tired scientist
Last Employer
Member of ACS , AAAS, and MRS
1) involved in a couple of start ups , enj oyed planning, setting
everyth ing up from scratch
2) C ity has changed a lot since I moved here in 2003, very much
concern the c it y's future development wh ich w ill have adverse
effect on qual ity of l ife for all of us l iving in th e c ity.
Small cell tower on the top of ut i lity poles.
Look and noise
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Packet Pg. 457
Archived video meetings are ava ilable
from t he Midpen Media Center.
3. If appointed, what specific goals would
you like to see the Planning and
Transportation Com mission achieve, and
w hy? How would you suggest
accomplishing this?
(1587 characters max)
4. Pla nn ing and Tra n sportation
Commission Members work with t h e
documents listed below. If you have
experience w it h any of t h ese docu ments,
please descr ibe that ex perience.
Ex perie nce w it h these documents is not
r eq u ired for se l ection.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
City Chart er
Californ ia Environment al Qua l ity Act
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Baylands Mast er Plan (2008)
If you'd like to provide any additional
documents, please upload below.
Future development -In steps w ith A l age, i mproving business
envir onment and quality of l iving
Internet service into c ity ut ility service
New ar eas for business park
Ra ise k-12 educat ion nationa l ranki ng
None
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boa rds and Comm issions
Handbook.
Signature Chu nmi ng Niu
Date Completed 10/23/2021
Ch unming Niu Page 4
d
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Planning and Transportation Commission
Application
Name Ke ith Reckdah l
Address
City -
Postal Code -
Cell Phone -
Home Phone -
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to :
d
Packet Pg. 459
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Planning and Transportation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Ke ith Reckda hl Page 2
No
Emai l from the Cit y
I request that the City of Pa lo A lto redact my
home add ress, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application p ri or to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat t he
following contact informat ion below:
d
Packet Pg. 460
information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Ke ith Reckda hl Page 3
B.S. Mecha nica l Engineering, University of
M in nesota
M .S., Ph .D. Mechanical Eng inee ri ng , Stanford
University
Lockheed Mart in Space
Engineer
Current Employer
Pa lo Al to Parks & Recreat ion Commission
(Februa ry 2013 -Presen t)
Pa lo Al to Hous ing Element Work ing Group (April
2021 -Present)
Pa lo Al to North Ventura Coordinated Area Plan
(April 2018 -June 2021)
Pa lo Al to Expanded Commun ity Advisory Panel
(June 2019 -Apri l 2021)
d
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Application Questions
1. What is it about the Planning and
Transportation Commission that is
compatible with your experience and of
specific interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it. If you have
never been to a Commission meeting, you
can view archived videos from the Midpen
Media Center.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
3. If appointed, what specific goals would
you like to see the Planning and
Transportation Commission achieve, and
why? How would you suggest
accomplishing this?
(1587 characters max)
Keith Reckdahl Page 4
My experience on the NVCAP and Housing Element working
group showed me tha t housing is Palo A lto's b iggest challenge.
To address ou r jobs/housing imba lance, we should increase
height and density in locations where it is appropriate, but also
respect the impacts that new development can have on
surround ing neighborhoods. Add it ionally, we also must prov ide
these new residents w ith the same qua lity of life as the rest of Pa lo
A lto, wh ich includes nearby parks and conven ient bike/ped
connections.
We cannot let ou r new hous ing consist entirely of m icro-un its. We
must determine how to ensure that new housing produces a
variet y of un it sizes --appropriate for s ingles, cou ples, and fam ilies.
Larger un it s perhaps cou ld be encouraged by adj usting zon ing
requ irements for some parcels or by offering FAR bonuses for
producing a variety of u nits with in a development. Bu t such
i ncentives must be carefully des igned to avo id unintended
consequences.
Pa lo Al to's des irabi lity is a mixed b lessing, as its expensive
housing produces a monocu lture of professiona ls. Find ing room in
our community for low-wage workers not on ly improves the lives
of those workers, but also improves our commun ity. Furthermore,
housing subsid ies for teachers, uti lity workers, and first
responders are returned in the form of increased productiv ity and
i mproved avai labi lit y for work. The biggest challenge to below-
market housing is creating fu nding sources.
As a member of the NVCAP work ing grou p, I was
very interested in t he PTC meet ings involving the
NVCAP alternatives. Since the SOFA area p lan
successfully created a large amount of housing in
a l ivab le ne ighborhood, simi lar resu lts were
expected from the NVCAP process. However, t he
lack of a single landowner made NVCAP more
challeng ing, with the res ulting NVCAP design
becom ing more aspirat iona l than SOFA's
i mplementable plan. The North Ventura area w ill
requ ire add itional p lann i ng, but it hopefully will
a lso produce a l ivable ne ighborhood sim ilar to
SOFA.
1. The PTC and Counci l need t o eva lua te t he Housing Element
update and determine the zon ing changes or other programs
needed to ensure that the proposed hous ing sites are actually
developed .
2 . The C ity must study how to mit igate the traffic that w ill be
produced by our new housing. Wh ile i ncreasing mass transit use
is important, the C ity shuttle had l im ited success and the City
does not cont ro l t he freq uency of VTA service. The C it y shou ld
study various i ncentives for increasing use of public transit,
comparing their cost and effectiveness. Add it ionally, the C ity
needs to study how to increase bike/pedestrian t ransportation .
Ensuri ng pleasan t and safe b ike/ped routes reduces car traffic,
reduces pollution and carbon em iss ions, and improves res idents'
physica l and mental well-being.
d
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4 . Planning and Transportation
Commission Members work with the
documents listed below. If you have
experience w ith any of these documents,
please describe that experience.
Experience w ith these documents is not
required for selection.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
City Chart er
Californ ia Environmental Qua l ity Act
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA} I (2000} and II (2003} Plans
Baylands Master Plan (2008}
If you'd like to provide any additional
documents, please upload below.
3. Pa lo Al to 's reta il businesses have been stretched by internet
compet it ion and COVID-19. The City needs a thoughtfu l response
to retai l vacancies and reduced sa les-tax reven ues. Respond ing
too qu ickly may preven t the free market from reducing t he high
rents that drove away some bus inesses, but ignoring secu lar reta il
trends may prevent our reta il s ites from evolv ing towards new
markets. Th is w ill requ ire collecting hard data on different types of
reta il, retai l-like, and medica l establ ishmen ts in order to
understand c ustomer volume for each category and also what
establ ishment types complement nearby establishments and
wh ich have cus tomers who are un like ly to v isit nearby businesses.
I am fam i liar wi th CEQA and Baylands Master
Plan from my work on the Parks Master Plan . My
work on NVCAP and Housing Element has
fam il iarized me wi th the other documents,
particu larly t he Comprehens ive Plan and Zon ing
Code.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Comm issions
Handbook.
Signature Ke ith Reckdah l
Date Completed 10/25/2021
Keith Reckdahl Page 5
d
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Planning and Transportation Commission
Application
Name Stephan ie Safdi
Address
City -
Postal Code -
Cell Phone -
Home Phone -
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
d
Packet Pg. 464
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Planning and Transportation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Stephanie Safdi Page 2
No
Emai l from the Cit y
I request that the City of Pa lo A lto redact my
home add ress, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application p ri or to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat t he
following contact informat ion below:
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information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Stephanie Safdi Page 3
I am a land use and environmental lawyer
l icensed to practice in Ca liforn ia. I received my
law degree and Maste rs in Envi ronmental Mgmt
from Ya le in 2013, Masters i n Ph ilosophy from
Cambridge University UK in 2006 , and B.A. from
Ha rvard College in 2005. I clerked on t he federa l
circuit and district courts and was an
environ me nta l law fellow at Shute, M iha ly &
Weinberger. From 2018 t hroug h t his August, I was
Deputy County Counsel for County of Santa
Clara , where I advised the Planning De pt. and
Consumer & Enviro nmental Protection Agency. I
am now a lecturer and clin ical supervising
attorney at Stanford La w School.
Stanford University
Attorney/ C li nical Supervising Attorney and
Lectu rer in Law
Current Employer
During my tenure at County of Santa Clara , I
served as an elected un ion board mem ber for the
County Counsel Attorneys Association from 2020
through 2021 . In addition to my core publ ic
service work, I was a leader in the County's
emergency responses to COVID -19 and the SCU
Lightn ing Complex Fi res. I served as General
Counsel for the County Emergency Operations
Center from Fe brua ry 2020 through September
2020 and advised on wi ldfire cleanup and
remediation from September 2020 through
August 2021 . I have volunteered for get-out-the-
vote prog rams during each maj or politica l cycle
since moving to Ca l iforn ia i n 2015 and am an
active volunteer and co-op instructor at my
daughter's daycare (Chi ldren Center of t he
Stanford Community). I volunteered with Seattle
Inspi ri ng Connections Outdoors (and outdoor
experiential education program for ur ban youth)
from 2013 th roug h 2015. I was Co-President of
the Ya le Enviro nmenta l Law Association from
2010-2011 and Board Member from 2011 -2013
and American Constitu t ion Society Co-President
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Application Questions
1. What is it about the Planning and
Transportation Commission that is
compatible with your experience and of
specific interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it. If you have
never been to a Commission meeting, you
can view archived videos from the Midpen
Media Center.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
Stephanie Safdi Page 4
from 2010-2011 , among other volunteer posit ions
and offi ces.
I have been practicing in Ca lifornia land use and env ironmental
law for most of t he past decade, engaged in legal and pol icy
questions arou nd hous ing, planning and development,
i nclusionary zon ing, conservation , transport ation planning, and
environment al reviews. I now teach law students to practice in
these areas at Stanford Law Schoo l and previously adv ised
County depart ments in the lega l and policy dimensions of land
use decisions. As a resident of Palo A lto since 2018, I have been
an invested follower of application cycles and commun ity debates
around and policy discussions of projects that have come before
the Plann ing Commission and C ity Council, though my prior role
w ith the County limited my abil ity t o partic ipate d irectly in the
administrat ive process due to confl icts. As a young parent, I am
personally invested in affordabi lit y and accessi bi lity of our c ity;
and as an environmental and admin istrative law practit ioner, I am
personally and professionally invested in sound and inclusive
administrative processes , c iv ic partic ipation i n agency
decisionmaking , informed pub lic d iscourse, and thorough and
t imely rev iews of proposed actions. I aspire to be a partner in
these processes by serving on the Comm ission and helping to
guide t he complicated land use pol icy decisions before t he C ity.
On June 30, 2021, the Comm ission considered
Staff's proposed set of changes to its existing
ADU Ord inance intended to help meet the C ity's
lack of affordable housing supply by incentiv izing
the construction of deed-restr icted ADUs. After a
five-hou r publ ic meeting, t he Commiss ion agreed
to recommend advancing severa l measures tha t
would help stream line and faci litate the affordable
ADU appl ication and perm it t ing process --l ike
conso lidating approva ls and removing certain
permitting fees --but was divided on the more
substantive proposa ls, like increases to ADU
per/parcel floor area allowances and permit t ing
an additiona l ons ite ADU. The issue showcases
d ifficult interactions of stat e and loca l law. For
i nstance, state law has exempted m inisterial
approvals of ADUs from CEQA, imposes
s ignificant li mits on local d iscretion in ADU
zon ing , and prov ides certain statutory ADU
construction entitlements to homeowners, wh ile
leaving discretion to loca l agencies to go above
the statutory m i nimum allowances and t o govern
construction and design features for publ ic safe ty.
ADU construction has emerged as one of the
bright spots in t he City's tack ling of housing
supply issues , thou gh there is a significant ways
to go to ensure t hat ADUs are tru ly meeting loca l
housing needs by fac il itating residency in the cit y
of people and fam ilies who serve the community
but cannot afford the price tag to live here.
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3. If appointed, what specific goals would
you like to see the Planning and
Transportation Commission achieve, and
why? How would you suggest
accomplishing this?
(1587 characters max)
4. Planning and Transportation
Commission Members work with the
documents listed below. If you have
experience with any of these documents,
please describe that experience.
Experience with these documents is not
required for selection.
(1173 characters max)
Palo Alto 2030 Comprehensive Plan (2017)
Zoning Code
City Charter
California Environmental Quality Act
El Camino Real Design Guidelines
El Camino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Baylands Master Plan (2008)
If you'd like to provide any additional
documents, please upload below.
(1) I wou ld l ike to see the Comm iss ion tackle expanding transit-
oriented housing supply and, in particular, increasing affordable
housing . Not on ly are these obj ectives State-leg islated , but they
are foundationa l to qua lity of life for C ity residents and workers. As
Stanford facu lty, my husband and I have subsidized access to
housing and childcare. Most do not, and we have watched ou r
non-Stanford friends leave Pa lo A lto neighborhoods in droves due
to lack of access to fam ily-friend ly ren tal units and right-s ized ,
access ib le homes. Likew ise, our daycare has st ruggled wi t h
teacher retention due largely to cos ts of living and commute times
for teachers who cannot reside where t hey work. These
experiences are pervasive and challeng ing and need to be
tackled head-on to create a city that works for everyone. (2) I
would like to see the C ity more aggressively tackle sa fe and
access ib le public transit, bike infrast ructure, and public EV
charg ing infrastructure. These issues are at the heart of mun ic ipal
cl i ma te mit igation opportun it ies and responsib il it ies. Pr iorit iz ing
th is infrastructure also creates a more worker and fami ly-friend ly
urban environment and bu ilds out our collective spaces w ith an
eye toward the needs of the future. As one of many residents
d ismayed by recent acc idents bet ween cars and cycl ing school
ch ildren, I also see focusing on b ike corridor sa fety as centra l to
l ivab ility and important for public responsiveness. (3) I wou ld like
to focus on p lann ing for permanent wa lking streets, and like civ ic
spaces , that serve businesses and bu ild commun ity.
Ca liforn ia Environmenta l Q uality Act (CEQA): I am
an experienced CEQA practit ioner, having
defended publ ic agencies in CEQA challenges,
represented plaintiffs in CEQA lawsu its, and
advised County departments and other public
agencies on CEQA comp liance. I also teach
CEQA at Stanford Law School.
Pa lo Al to Code and Charter: I interacted w ith
various provisions wh ile practicing at County of
San ta C lara . I am likewise very fam iliar with the
County Code.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Stephanie Safdi Page S
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Signature Stephan ie Safdi
Date Completed 10/26/2021
Stephanie Safdi Page 6
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Planning and Transportation Commission
Application
Name Nisa r Sha ikh
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to:
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Packet Pg. 470
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Planning and Transportation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Nisar Shaikh Page 2
No
Email from the Cit y
I g ive perm ission for t he City of Palo Alto to post
to the City's website the attached Board and
Comm ission Application i ntact. I have read and
understand my rights under Government Code
Section 6254.21. I may revoke this permission at
any t ime by providing written notice t o the Palo
Alto City Clerk.
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information and request that the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses,
and professional registration.
(621 characters max)
Employment Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities, volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Planning and
Transportation Commission that is
compatible with your experience and of
specific interest to you, and why?
(1449 characters max)
2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it. If you have
never been to a Commission meeting, you
can view archived videos from the Midpen
Media Center.
(1449 characters max)
Archived v ideo meetings are available
from the Midpen Media Center.
Nisar Shaikh Page 3
PhD Mechan ical Eng ineering
Re tired, En trepreneu r, professor.
Retired, AlcanzarSolar
Eng ineer, teacher
Last Employer
Vo lu nteer as tutor for loca l after school program,
habitat for hu man ity,abroad for environmenta l
work in Peru and educationa l in ind ia.
Variet y of eng ineering practice of 45 years included included
transportation related i nterest. No direct involvemen t.
Various traffic issues , i nclud ing impact on housi ng
p lann ings.
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3. If appointed, what specific goals would
you like to see the Planning and
Transportation Commission achieve, and
why? How would you suggest
accomplishing this?
(1587 characters max)
4. Planning and Transportation
Commission Members work with the
documents listed below. If you have
experience with any of these documents,
please describe that experience.
Experience with these documents is not
required for selection.
(1173 characters max)
Palo Alto 2030 Comprehensive Plan (2017)
Zoning Code
City Charter
California Environmental Quality Act
El Camino Real Design Guidelines
El Camino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA) I (2000) and II (2003) Plans
Baylands Master Plan (2008)
If you'd like to provide any additional
documents, please upload below.
Safety and envi ron mental cons iderations in meeting needs of
tra nsportation and m obility.
Genera l inte rest as a res ident , nothi ng deep o r
s pecifi c. 20 years of cont i nuous living in Pa lo Alto
a nd genera l inte rest in community act ivities.
Please confirm that you have read the No
Boards and Commissions Handbook.
View the Boards and Commissions
Handbook.
Signature Nisa r Sha ikh
Date Completed 10/25/2021
Nisar Shaikh Page 4
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Planning and Transportation Commission
Application
Name Brigham Wilson
Address
City -
Postal Code -
Cell Phone -
Home Phone
Email Address
Are you a Palo Alto resident? Yes
Do you have any relatives or members No
of your household who are employed
by the City of Palo Alto, who are
currently serving on the City Council,
or who are Commissioners or Board
Members?
Are you available and committed to Yes
complete the term applied for?
Fair Political Practices No
California state law requires
board/commission members to file a
disclosure of financial interests (Fair Political
Practices Commission, Conflict of Interest,
Form 700).
Do you/your spouse have an investment in,
or do you or your spouse serve as an officer
or director of. a company doing business in
Palo Alto which you believe is likely to :
d
Packet Pg. 474
1. Engage in business with the City;
2. Provide products or services for City
projects; or
3. Be affected by decisions of this Board or
Commission?
Excluding your principal residence, do
you or your spouse own real property
in Palo Alto?
How did you learn about the vacancy
on the Planning and Transportation
Commission?
• Community Group
• Email from the City
• Palo Alto Weekly
• Daily Post
• City Website
• Flyer
• Other
Consent to Publish Personal
Information on the City of Palo Alto
Website
California Government Code Section
6254.21 states, in part, "No state or loca l
agency shall post the home address or
telephone number of any elected or
appointed official on the Internet without first
obtaining the written permission of that
individua l." This consent form will not be
redacted and will be attached to the
Application and posted to the City's website.
For the full code, review the California
Government Code Section 6254.21.
Read the code, and check only ONE option
below:
• I give permission for the City of
Palo Alto to post to the City's
website the attached Board and
Commission Application intact. I
have read and understand my
rights under Government Code
Section 6254.21. I may revoke this
permission at any time by
providing written notice to the
Palo Alto City Clerk.
• I request that the City of Palo Alto
redact my home address, phone
numbers, and email address from
the attached Board and
Commission Application prior to
posting to the City's website. I am
providing the following alternate
Brigham Wilson Page 2
No
Community Group,Emai l from the City,C ity Webs ite
I reques t that the City of Pa lo A lto redact my
home address, phone numbers, and ema il
address from the attached Board and
Comm iss ion Application prior to post ing to the
City's websit e. I am provid i ng the following
a lternate information and request t hat the
following contact information below:
d
Packet Pg. 475
information and request th at the
following contact information:
Alternate Contact Information
Personal and Job Experience
Please list your relevant education, training,
experience, certificates of training, licenses ,
and professional registration .
(621 characters max)
Employ m e nt Information
Company/Employer Name
Occupation
Is your Company/Employer your
current one or last?
Please describe your involvement in
community activities , volunteer and
civic organizations, including dates and
any offices held.
(1311 characters max)
Application Questions
1. What is it about the Planning and
Transportation Commission that is
compatible w ith your experience and of
specific interest to you, and why?
(1449 characters max)
Brigham Wilson Page 3
I am a passionate student of c ity p lann ing. For t he
past 5 years, I have closely followed ou r c ity's
p lans and policies t o ba lance increas ing o ur
housing supply whi le ma i ntaining the character
and des irability of our development. My tra ining
has been a decade of se lf-study of the relevan t
text books and thought-pieces on land use, urban
design, and construction.
Google
Program Manager
Current Employer
Member and Cha ir of the Library Adv isory
Comm iss ion (2017-2020)
Pa lo Al to Po lice Depart ment C it izen Pol ice
Academy pa rtic ipant (2017)
Community Gardener at Johnson Park (2018-
Present)
Member of Stanford Congregation of T he Church
of Jesus Christ of Latter-day Sa ints (2016-2020)
Membership Clerk and Organ ist for The Church
of Jesus Christ of Latter-day Saints near
M iddlefi e ld and E. Cha rl eston (2020-2021)
I love city planning and transportat ion log ist ics. I am interested in
serving on the Planning and Transportation Commission because
the des ign of our city is important, I have the knowledge for urban
design, and I have t he passion for c ivic overs ight and committee
workings. As Pa lo Al to continues to grow, keeping a balance
between new construction and renovations a long w ith ou r history
and character is integra l to our persona lity as a community. I
follow proposed res idential , commercial, and landsca pe proposa ls
i n our county and ana lyze their merits environmental impact,
i mpact on hous ing supply, meet ing res idential and commercial
needs, open space conservation , and v isual appea l. Hav ing been
on the Library Advisory Comm iss ion and chairing it for one year, I
understand how to collaborate w ith C ity Counci l, review and
decide on p roposals, and request and respond to input from
fellow c it izens.
d
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2. Please describe an issue that recently
came before the Commission that is of
particular interest to you and describe
why you are interested in it. If you have
never been to a Commission meeting, you
can view archived videos from the Midpen
Media Center.
(1449 characters max)
Archived video meetings are available
from the Midpen Media Center.
3. If appointed, what specific goals would
you like to see the Planning and
Transportation Commission achieve, and
why? How would you suggest
accomplishing this?
(1587 characters max)
4. Planning and Transportation
Commission Members work with the
documents listed below. If you have
experience with any of these documents,
please describe that experience.
Experience with these documents is not
required for selection.
(1173 characters max)
Pa lo Alto 2030 Comprehensive Plan (2017)
Zoning Code
City Chart er
Californ ia Environmenta l Qua l ity Act
El Cam ino Real Design Gu idel ines
El Cam ino Real Master Plan Study (2007)
Area Plans such as the South of Forest
Avenue (SOFA} I (2000} and II (2003} Plans
Baylands Master Plan (2008)
If you'd like to provide any additional
documents, please upload below.
On June 30th of th is year, the Comm iss ion
d iscussed how to encourage the affordability of
Accessory Dwell i ng Un its (ADUs). Th is is an
i mportant issue because our city needs to create
more than 6 thousand housing un its in the next
decade and that is going to be hard. ADUs will be
a useful tool for homeowners to leverage existing
c ity infrastructure to accommodate new residents
w ithout a sign ificant negative impact on the
character of our neighborhood appearance ,
parking, or traffic. There are other solutions we
need to exp lore and implement, including vacant
lot use, mixed-use res idential units above existing
retai l, and new construction . I love the pass ion of
the stakeholders involved , the complexity of the
i nterests, and the need for rea l action that both
helps solve the reg iona l housing scarc ity whi le
preserving what makes Palo A lto one of the best
c it ies in the world to l ive i n.
Wh ile serving on the Plann ing and Transportation Comm iss ion I
wou ld help create the mandated 6,086 un its by 2031 in a manner
that preserves the character of each neighborhood. We wou ld
i ncrease density where it is most appropriate aesthetically and
focus on parcels that are underused or vacant or near major
transit centers. As a non-homeowner but 5+ year resident, I would
be a more impartia l collaborative partner, able to ba lance the
needs of the many stakeholders involved in these discussions
wh ile be ing loya l and driven to find the optimal outcome.
When I was on the Library Adv isory Commission ,
I read the Pa lo A lto 2030 Comprehensive Plan
(2017) to ensure that our recommendations
a ligned with the long-term vision of the city.
I have looked at some of the other documents to
beg in to become fami liar with them, but w ill study
each of them further upon my being selected to
serve on the Arch itectura l Rev iew Board so that I
know the regu lations and requ irements
necessary.
Please confirm that you have read the Yes
Boards and Commissions Handbook.
Brigham W ilson Page 4
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View the Boards and Commissions
Handbook.
Signature
Date Completed
Brigham Wilson Page 5
Brigham Wilson
10/24/2021
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