HomeMy WebLinkAbout2021-08-09 City Council Agenda Packet
City Council
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Monday, August 9, 2021
Special Meeting
5:00 PM
REVISED AGENDA
***BY VIRTUAL TELECONFERENCE ONLY***
CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833
Pursuant to the provisions of California Governor’s Executive Order N-29-20, issued on March 17, 2020, to
prevent the spread of Covid-19, this meeting will be held by virtual teleconference only, with no physical
location. The meeting will be broadcast on Cable TV Channel 26, live on YouTube at
https://www.youtube.com/c/cityofpaloalto, and Midpen Media Center at https://midpenmedia.org. Members of
the public who wish to participate by computer or phone can find the instructions at the end of this agenda.
To ensure participation in a particular item, we suggest calling in or connecting online 15 minutes before the item
you wish to speak on.
PUBLIC COMMENT
Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the
presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker
request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to
discussion of the item. You are not required to give your name on the speaker card in order to speak to the
Council, but it is very helpful. Public comment may be addressed to the full City Council via email at
City.Council@cityofpaloalto.org.
TIME ESTIMATES
Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times
are estimates only and are subject to change at any time, including while the meeting is in progress. The Council
reserves the right to use more or less time on any item, to change the order of items and/or to continue items to
another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur
in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure
participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item
is called.
HEARINGS REQUIRED BY LAW
Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their
remarks and up to three minutes for concluding remarks after other members of the public have spoken.
Call to Order
Special Orders of the Day
Closed Session 5:00-6:00 PM
Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker.
1. CONFERENCE WITH LABOR NEGOTIATORS
City Designated Representatives: City Manager and his designees Pursuant to Merit
System Rules and Regulations (Ed Shikada, Rumi Portillo, Molly Stump, Kiely Nose, Bob
Jonsen, Geo Blackshire, Dean Batchelor, Nick Raisch)
2 August 9, 2021
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
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DURING NORMAL BUSINESS HOURS.
Employee Organizations: Service Employees International Union, (SEIU) Local 521;
Service Employees International Union, (SEIU) Local 521, Hourly Unit; Palo Alto Police
Officers Association (PAPOA); Palo Alto Fire Chiefs’ Association (FCA) and Employee
Organization: International Association of Fire Fighters (IAFF), Local 1319; Palo Alto
Police Manager’s Association (PAPMA); Utilities Management and Professional
Association of Palo Alto (UMPAPA);
Authority: Government Code Section 54957.6(a)
Agenda Changes, Additions and Deletions
Oral Communications 6:00-6:15 PM
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of
Oral Communications period to 30 minutes.
Minutes Approval
2.Approval of Action Minutes for the June 14, 21 and 22, 2021 City
Council Meetings
Consent Calendar 6:15-6:20 PM
Items will be voted on in one motion unless removed from the calendar by three Council Members.
3.Approval of a Design-Build Contract With INDECT USA CORPORATION
in the Amount of $2,241,310; and Authorization for the City Manager
to Negotiate and Execute Change Orders up to a Not-to-Exceed
Amount of $224,131 for the Downtown Automated Parking Guidance
System Design-Build Project, Capital Improvement Program Project
PL-15002
4.Approve an Agreement Between the City of Palo Alto and the City of
East Palo Alto for a Limited Emergency Water Supply Intertie
5.QUASI-JUDICIAL. 505 E Charleston Road [21PLN-00068]: Appeal of
Director's Approval of a Safe Parking Permit Application. Approved by
the Director of Planning and Development Services on May 12, 2021.
Environmental Assessment: Exempt per CEQA Guidelines Section
15301 (Existing Facilities). Zoning District: Single-Family Residential
(R-1)
6.Adoption of a Resolution Establishing Fiscal Year (FY) 2022 Secured
and Unsecured Property Tax Levy for the City of Palo Alto’s General
Obligation Bond Indebtedness (2008 Measure N - Library General
Obligation Bonds)
Q&A
Q&A
3 August 9, 2021
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7.Endorse and Authorize the Mayor to Sign a Joint Letter to the Valley
Transportation Authority (VTA) From the Cities of Mountain View, Palo
Alto, and Sunnyvale Recommending a Measure B Funding Allocation
for Grade Separations
8.Adoption of a Resolution Vacating Public Utility Easement at 3500
Louis Road
9.Approve the Housing Element Working Group Alternate Replacement
and Modify Protocols for Participation for Alternates During Working
Group Meetings
10.SECOND READING: Adoption of an Ordinance Establishing Board and
Commission Term Limits, Consolidating Appointments to April of Each
Year, and Codifying the Human Relations Commission's Existing Role
of Recommending Grant Funding (FIRST READING: June 21, 2021
PASSED: 6-1 Cormack no)
City Manager Comments
Action Items
Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials,
Unfinished Business and Council Matters.
6:40-7:20 PM
11.PUBLIC HEARING/PROPOSITION 218: Adoption of two Resolutions: 1)
Adopting the Fiscal Year (FY) 2022 Wastewater Collection Utility
Financial Plan and Amending the Wastewater Collection Utility Reserve
Management Practices; 2) Amending Utility Rate Schedules S-1
(Residential Wastewater Collection and Disposal), S-2 (Commercial
Wastewater Collection and Disposal), S-6 (Restaurant Wastewater
Collection and Disposal) and S-7 (Commercial Wastewater Collection
and Disposal – Industrial Discharger)
6:20-9:20 PM
12.Review South Palo Alto Bikeways Phase 1 Community Feedback and
Concept Plan Alternatives, and Approve Preferred Concept Plan
9:20-10:30 PM
13.Adoption of a Resolution Endorsing the Santa Clara County Community
Plan to End Homelessness 2020-25 and Discussion and Direction on
Strategies for Services for Unhoused Palo Alto Residents, Including
Direction Regarding Application for Project Homekey Program for an
Emergency Shelter in a Portion of the Former Los Altos Treatment
Memo
Presentation
Presentation
Presentation
Memo
4 August 9, 2021
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Plant (LATP) Site and Direction Related to Other Resources for
Unhoused Palo Altans
10:30- 10:45 PM
14. Designation of Voting Delegate and Alternate for the Cal Cities 2021
Annual Conference to be Held September 22-24, 2021 in Sacramento
10:45-11:00 PM
15. Approval of the Appointment of Gayathri Kanth as Director of Libraries
and Darren Numoto Director of Information Technology/Chief
Information Officer
Council Member Questions, Comments and Announcements
Members of the public may not speak to the item(s)
Adjournment
AMERICANS WITH DISABILITY ACT (ADA)
Persons with disabilities who require auxiliary aids or services in using City facilities,
services or programs or who would like information on the City’s compliance with the
Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24
hours in advance.
5 August 9, 2021
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
Additional Information
Supplemental Information
Informational Report
City of Palo Alto Investment Activity Report for the Fourth Quarter,
Fiscal Year 2021
City Council Recess Summary Report
Standing Committee Meetings
Policy & Services Committee Meeting August 10, 2021 at 7:00 PM
Schedule of Meetings
Schedule of Meetings
Public Letters to Council
Public Letters to Council
Set 1 – 6/23/21 Thru 6/30/21
Set 2 – 6/23/21 Thru 6/30/21
Set 3 – 6/30/21 Thru 7/7/21
Set 4 – 6/30/21 Thru 7/7/21
Set 5 – 6/30/21 Thru 7/7/21
Set 6 – 7/14/21 Thru 7/21/21
Set 7 – 7/21/21 Thru 7/28/21
Set 8 - 6/09/21 Thru 6/16/21
Set 9 - 6/16-21 Thru 6/23/21
Set 10 - 6/16/21 Thru 6/23/21
Set 11 - 6/16/21 Thru 6/23/21
Set 12 - 6/16/21 Thru 6/13/21
6 August 9, 2021
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via
email, teleconference, or by phone.
1. Written public comments may be submitted by email to
city.council@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to
access a Zoom-based meeting. Please read the following instructions
carefully.
A. You may download the Zoom client or connect to the meeting in-
browser. If using your browser, make sure you are using a current,
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers
including Internet Explorer.
B. You may be asked to enter an email address and name. We request
that you identify yourself by name as this will be visible online and will
be used to notify you that it is your turn to speak.
C. When you wish to speak on an Agenda Item, click on “raise hand.” The
Clerk will activate and unmute speakers in turn. Speakers will be
notified shortly before they are called to speak.
D. When called, please limit your remarks to the time limit allotted.
E. A timer will be shown on the computer to help keep track of your
comments.
3. Spoken public comments using a smart phone will be accepted through
the teleconference meeting. To address the Council, download the Zoom
application onto your phone from the Apple App Store or Google Play Store
and enter the Meeting ID below. Please follow the instructions B-E above.
4. Spoken public comments using a phone use the telephone number listed
below. When you wish to speak on an agenda item hit *9 on your phone so
we know that you wish to speak. You will be asked to provide your first and
last name before addressing the Council. You will be advised how long you
have to speak. When called please limit your remarks to the agenda item and
time limit allotted.
CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833
CITY OF PALO ALTO OFFICE OF THE CITY CLERK
August 9, 2021
The Honorable City Council
Palo Alto, California
Approval of Action Minutes for the June 14, 21 and 22, 2021 City
Council Meetings
Staff is requesting Council review and approve the attached Action Minutes.
ATTACHMENTS:
• Attachment A: 06-14-21 CCM DRAFT Action Minutes (PDF)
• Attachment B: 06-21-21 CCM DRAFT Action Minutes (PDF)
• Attachment C: 06-22-21 CCM DRAFT Action Minutes (PDF)
Department Head: Lesley Milton, City Clerk
CITY OF
PALO
ALTO
Page 2
CITY COUNCIL
DRAFT ACTION MINUTES
Page 1 of 4
Special Meeting
June 14, 2021
The City Council of the City of Palo Alto met on this date in virtual
teleconference at 5:02 P.M.
Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka
Absent:
Agenda Changes, Additions and Deletions
None
Minutes Approval
1. Approval of Action Minutes for the June 1, 2021 City Council Meeting.
MOTION: Council Member Kou moved, seconded by Vice Mayor Burt to
approve the Action Minutes for the June 1, 2021 City Council Meeting.
MOTION PASSED: 7-0
Consent Calendar
MOTION: Council Member Cormack moved, seconded by Council Member
Filseth to approve Agenda Item Numbers 2-6.
2. Approval of: 1) Construction Contract With Azulworks, Inc., in the
Amount of $2,667,054 for the Palo Alto Fiscal Year 2021 Street
Resurfacing Project (Capital Improvement Program Projects PE-86070,
PE-09003, PE-21004, PO-12001, PO-89003, PL-04010, PL-05030, and
OS-09001); 2) Authorization for the City Manager or his Designee to
Negotiate and Execute Related Change Orders to the Contract With
Azulworks, Inc. for Additional but Unforeseen Work That may Develop
During the Project, Not-to-Exceed $266,706; and 3) Budget
Amendments in the Capital Improvement Fund.
3. Approval of Contract Amendments to Extend Three Public-private
Partnership Agreements Between the City of Palo Alto and
TheatreWorks, Palo Alto Players, and West Bay Opera for the use of
the Lucie Stern Community Theatre for an Additional Year.
CITY OF
PALO
ALTO
DRAFT ACTION MINUTES
Page 2 of 4
Sp. City Council Meeting
Draft Action Minutes: 06/14/2021
4. Resolution 9966 Entitled, “Resolution of the Council of the City of Palo
Alto to Enter Into a Cooperative Implementation Agreement With the
California Department of Transportation for the Embarcadero Trash
Capture Device Project.”
5. Approval of Amendment Number 1 to Contract Number C19173445
With Charles Sowers Studios, LLC to Extend the Term of the Contract
Through December 31, 2021 for the Fabrication and Installation of
Artwork at the Junior Museum and Zoo.
6. Accept the Fiscal Year (FY) 2021 Third Quarter Financial Status Report
and Approve the FY 2021 Budget Amendment in the General Fund.
MOTION PASSED: 7-0
Council took a break at 5:24 P.M. and returned at 5:36 P.M.
Action Items
7. Approval of Amendment Number One to Contract Number S20178065
With the OIR Group for Independent Police Auditing Services to
Expand the Scope of Services and Increase the Contract Amount by
$32,500 for a Total Not-to-Exceed Amount of $107,500.
MOTION: Mayor DuBois moved, seconded by Council Member Kou to
approve and authorize the Clerk to execute Amendment Number One to the
contract with the Office of Independent Review (OIR Group) for independent
police auditing (IPA) services to expand the Scope of Services and increase
the contract amount by $32,500 for a total not-to-exceed amount of
$107,500; including the following changes to the Scope of Services:
A. Add to Section 2 - Taser Deployment and Other Reviews: “The
Department will promptly notify the CONSULTANT of all administrative
use of force reports where a baton, chemical agent, TASER, less-lethal
projectile, canine, or firearm is used. In addition, The Department will
promptly notify the CONSULTANT of all other cases where a subject’s
injuries require treatment beyond minor medical care in the field;”
B. Add “point a gun,” in addition to using a gun, to an action that is
reported to the Auditor; and
C. Add to Section 3 that published reports will note items that are pulled
from the report for further work and provide a short description of the
item(s).
MOTION PASSED: 7-0
DRAFT ACTION MINUTES
Page 3 of 4
Sp. City Council Meeting
Draft Action Minutes: 06/14/2021
8. Request for City Council Interpretation Pursuant to Palo Alto Municipal
Code Section 18.01.025 Related to Nonconforming Uses at the 340
Portage/3200 Park Site. Environmental Analysis: City Council Direction
Regarding Interpretation of the Existing Code is not a Project, as
Defined in Public Resources Code 21065.
MOTION: Vice Mayor Burt moved, seconded by Council Member Kou to
extend by 1 year from now the period of non-occupancy of retail without a
violation of the terms of the balance of the commercial use agreement for
the greater Fry’s site area.
Council took a break at 7:58 P.M. and returned at 8:19 P.M.
MOTION WITHDRAWN BY THE MAKER
MOTION: Vice Mayor Burt moved, seconded by Council Member Cormack to
end this Public Hearing, take no action, and direct Staff to bring back a new
item in August.
MOTION PASSED: 6-1 Kou no
9. PUBLIC HEARING: Recommendation on the Preferred Plan Alternative
for the North Ventura Coordinated Area Plan (NVCAP). The Planning
and Transportation Commission and Staff Recommend the City Council
Review the NVCAP Alternatives and Select Alternative Number 3B as
the Preferred Alternative.
Public Hearing opened at 8:56 P.M.
Public Hearing closed at 9:45 P.M.
MOTION: Mayor DuBois moved, seconded by Vice Mayor Burt to end this
Agenda Item, take no action, and direct Staff to bring back a new item in
early Fall based on the input and discussion with Council this evening.
MOTION PASSED: 7-0
Adjournment: The meeting was adjourned at 11:27 P.M. in honor of Penny
Nelson.
DRAFT ACTION MINUTES
Page 4 of 4
Sp. City Council Meeting
Draft Action Minutes: 06/14/2021
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal
Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared
in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in
accordance with Ordinance No. 5423, the City Council found action minutes
and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are
available on the City’s website.
CITY COUNCIL
DRAFT ACTION MINUTES
Page 1 of 10
Special Meeting
June 21, 2021
The City Council of the City of Palo Alto met on this date in virtual
teleconference at 5:01 P.M.
Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka
Absent:
Special Orders of the Day
1. Presentation by the Palo Alto Art Foundation.
NO ACTION TAKEN
2. Resolution 9967 Entitled, “Resolution of the Council of the City of Palo
Alto Expressing Appreciation to Beth Minor Upon her Retirement.”
Mayor DuBois read the resolution into the record.
MOTION: Mayor DuBois moved, seconded by Vice Mayor Burt to adopt a
Resolution Expressing Appreciation to Beth Minor Upon her Retirement.
MOTION PASSED: 7-0
Agenda Changes, Additions and Deletions
None.
Minutes Approval
3. Approval of Action Minutes for the June 7, 2021 City Council Meeting.
MOTION: Council Member Cormack moved, seconded Mayor DuBois to
approve the Action Minutes for the June 7, 2021 City Council Meeting.
MOTION PASSED: 7-0
Council took a break at 5:48 P.M. and returned at 6:00 P.M.
AT THIS TIME THE COUNCIL WILL CONVENE TO A REGULAR MEETING
CITY OF
PALO
ALTO
DRAFT ACTION MINUTES
Page 2 of 10
Sp. City Council Meeting
Draft Action Minutes: 06/21/2021
Consent Calendar
Council Member Cormack registered a no vote on Agenda Item Number 18.
Council Member Kou registered a no vote on Agenda Item Number 19.
Council Member Tanaka registered a no vote on Agenda Item Number 16.
MOTION: Mayor DuBois moved, seconded by Council Member Stone to
approve Agenda Item Numbers 4-21.
4. Adoption of the Fiscal Year 2022 Investment Policy.
5. Approval to Utilize California Department of Technology CALNET
Cellular Voice and Data Services Contract (C4-CVD-19-001-03) With
Cellco Partnership D/B/A Verizon Wireless Through May 22, 2023 and
Including Possible Extension Through May 22, 2027, With an
Anticipated Cost of $350,000 Annually; CALNET Data Networks and
Communications Services Contract (C4 -DNCS-19-001-40) With AT&T
Corporation Through June 30, 2025 and Including Possible Extension
Through June 30, 2028; CALNET Legacy Telecommunications Voice
and Data Services Contract (C4-LEG-12-10-TS-01) With AT&T
Corporation Through January 2, 2026 and Including Possible Extension
Through January 2, 2029; and CALNET Cellular Voice and Data
Services Contract (C4-CVD-19-001-04) With AT&T Mobility Through
June 30, 2023 and Including Possible Extension Through June 30,
2027, With an Anticipated Cost of $300,000 Annually.
6. Approval of Contract Amendment Number 3 to Contract Number
C15159248 With Geodesy, to Extend the Term for Three-years Ending
June 30, 2024, and add $535,000 for a new Not-to-Exceed Amount of
$1,930,000, for Geographic Information Systems (GIS) Maintenance,
Support, Consulting and Department-specific GIS Data Support
Services.
7. Approval of Contract Amendment Number 1 to Contract Number
C19174715 With Swatt Miers Architects, Inc in the Amount of $89,000
for the Animal Shelter Renovation, Capital Improvement Program
Project, PE-19002.
8. Approve and Authorize the City Manager or Designee to Execute
Amendment Number 9 With McCandless Limited LLC for a Three-year
Lease Renewal at 1005 and 1007 Elwell Court Ending August 2024.
DRAFT ACTION MINUTES
Page 3 of 10
Sp. City Council Meeting
Draft Action Minutes: 06/21/2021
9. Approval of Amendment Number 1 to Contract Number C19173980
With Rincon Consultants, Inc. in the Amount of $27,045 for a Total
Not-to-Exceed Amount of $170,497 and Extend the Term to January
31, 2022, for Preparation of an Initial Study of the Mitigated Negative
Declaration for the Cubberley Concept Plan.
10. Approval of two Blanket Purchase Orders With Bound Tree Medical,
LLC and Life-Assist for the Purchase of Medical Supplies and Services
Not-to-Exceed $132,000 per Year, for a Total Not-to-Exceed Amount
of $660,000 for up to Five years.
11. Resolution 9968 Entitled, “Resolution of the Council of the City of Palo
Alto Making Required Findings to Continue Palo Alto's Participation in
the Santa Clara County Abandoned Vehicle Abatement Service
Authority (AVASA) Program for a Fourth 10-year Term and Continue
Collection of a $1 Fee to Fund the Authority.”
12. Approval of Amendment Number 2 to Contract Number C20176363
With Magellan Advisors, LLC, for: 1) a Detailed Engineering Design of
the new Fiber Backbone Expansion and Fiber-to-the-Home; 2) to
Increase Compensation for a Total Not-to-Exceed Amount of
$2,914,331; and 3) Approval of a Budget Amendment in Fiscal Year
2021 for the Fiber Optics Fund.
13. Approval of Contract Number C21181223A With Integrated Design
360, LLC and Approval of Contract Number C21181223B With Integral
Group Holdings, LLC for a Shared Not-to-Exceed Amount of $750,000,
to Provide Sustainability Services for Green Building, Energy Reach
Code, and the Sustainability Climate Action Plan for a Term of Three -
years Through June 2024.
14. Approval of Construction Contract Number C21181691 With Best
Contracting Services, Inc in the Amount of $1,710,000; and
Authorization for the City Manager to Negotiate and Execute Change
Orders up to a Not-to-Exceed Amount of $171,000 for the Municipal
Service Center A, B, & C Roof Replacement Project, Capital
Improvement Program Project PF-17000.
15. Approval of a Lease Amendment Between 285 Hamilton LLC and the
City of Palo Alto for the Premises Located at 285 Hamilton Avenue for
a 48-month Term at a Starting Base Rent of $43,890 per Month and
Increasing 3 Percent Annually.
16. Approval of Contract Amendment Number 1 to Contract Number
C18169712 With OB Sports Golf Management (Baylands) LLC for a
DRAFT ACTION MINUTES
Page 4 of 10
Sp. City Council Meeting
Draft Action Minutes: 06/21/2021
Period of Three-years for a Not-to-Exceed Increase Amount of
$8,878,721 for the Management of Golf Course Operations at the
Baylands Golf Links; and Approval of Contract Amendment Number 1
to Contract Number C18171872 With OB Sports Golf Management
(Baylands), LLC for a Period of Three-years for Restaurant Licensing to
Provide Food and Beverage Services.
17. Staff Recommends the City Council Approve the Board and
Commission 2021-2022 Work Plans.
18. Adoption of an Ordinance Establishing Board and Commission Term
Limits, Consolidating Appointments to March of Each Year, and
Codifying the Human Relations Commission's Existing Role of
Recommending Grant Funding; and Resolution 9969 Entitled,
“Resolution of the Council of the City of Palo Alto Establishing Term
Limits for the Storm Water Management Oversight Committee.”
19. Interim Ordinance 5526 Entitled, “Ordinance of the Council of the City
of Palo Alto Temporarily Continuing the Expansion of Outdoor Dining,
Retail and Other Activities on Public and Private Property and Relaxing
Regulations Regarding Onsite Parking, On-site Sale of Alcohol,
Design/Architectural Review, Permit Fees, and Alcohol Consumption in
Public Places, All to Facilitate Such Outdoor use (FIRST READING: June
7, 2021 PASSED: 5-2 DuBois, Kou no).”
20. Resolution 9970 Entitled, “Resolution of the Council of the City of Palo
Alto Determining the City's Proposition 4 Appropriations Limit (GANN
Limit) for Fiscal Year 2022.”
21. Approval of Five 5.5 Year Contracts, Number C21179265A-E for
Regional Water Quality Control Plant (RWQCP) On-call Construction
Management and Inspection Services With: 1) MNS Engineers, Inc.; 2)
CDM Smith; 3) Carollo Engineers; 4) Tanner Pacific, Inc.; and 5) MCK
Americas Inc. for a Total Not-to-Exceed Amount of $1 per Contract;
Approval and Authorization of the City Manager or Their Designees to
Select one Consultant for Construction Management Services for the
Primary Sedimentation Tanks Rehabilitation and Equipment Room
Electrical Upgrade Project (WQ-14003) at the Regional Water Quality
Control Plant.
MOTION PASSED FOR AGENDA ITEMS 4-15, 17, AND 20-21: 7-0
MOTION PASSED FOR AGENDA ITEM 16: 6-1 Tanaka no
MOTION PASSED FOR AGENDA ITEM 18: 6-1 Cormack no
DRAFT ACTION MINUTES
Page 5 of 10
Sp. City Council Meeting
Draft Action Minutes: 06/21/2021
MOTION PASSED FOR AGENDA ITEM 19: 6-1 Kou no
Action Items
21A. Approval of an Employment Agreement and Appointment of Lesley
Milton to the Position of City Clerk at an Annual Salary of $175,000.
MOTION: Vice Mayor Burt moved, seconded by Council Member Kou to
approve the Employment Agreement and Appointment of Lesley Milton to
the Position of City Clerk at an Annual Salary of $175,000.
MOTION PASSED: 7-0
Mayor DuBois announced Agenda Items 22 and 23 will be heard together.
22. PUBLIC HEARING: Ordinance 5528 Entitled, “Ordinance of the Council
of the City of Palo Alto for Fiscal Year 2022, Including Operating and
Capital Budgets and Municipal Fee Schedule;” and Adoption of a
Revised Compensation Plan for Management and Professional
Employees.
23. Adoption of six Resolutions: 1) Resolution 9971 Entitled, “Resolution of
the Council of the City of Palo Alto Approving the Fiscal Year (FY) 2022
Electric Utility Financial Plan, Including Proposed Reserve Transfers,
and Amending Utility Rate Schedules E-EEC-1, E-NSE-1, E-2-G, E-4-G
and E-7-G;” 2) Resolution 9972 Entitled, “Resolution of the Council of
the City of Palo Alto Amending Utility Rate Schedule E-HRA;”
3) Resolution 9973 Entitled, “Resolution of the Council of the City of
Palo Alto Approving the FY 2022 Gas Utility Financial Plan, Including
Proposed Transfers, Amending the Gas Utility Reserve Management
Practices, and Adopting a Gas Rate Increase by Amending Utility Rate
Schedules G-1, G-2, G-3 and G-10;” 4) Resolution 9974 Entitled,
“Resolution of the Council of the City of Palo Alto Approving the FY
2022 Water Utility Financial Plan and Reserve Transfer;” 5) Resolution
9975 Entitled, “Resolution of the Council of the City of Palo Alto
Amending Utility Rate Schedule D-1 Increasing the Storm Water
Management Fee by 2.0 Percent per Month per Equivalent Residential
Unit for FY 2022;” and 6) Resolution 9976 Entitled, “Resolution of the
Council of the City of Palo Alto Amending Utility Rate Schedules EDF-1
and EDF-2 to Increase Dark Fiber Rates 2.0 Percent.”
Public Hearing opened at 6:46 P.M.
Public Hearing closed at 6:53 P.M.
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MOTION: Vice Mayor Burt moved, seconded by Mayor DuBois to:
A. Adopt the Fiscal Year (FY) 2022 Budget Ordinance, which includes:
a. City Manager’s FY 2022 Proposed Operating and Capital Budgets,
previously released on April 30, 2021 and presented at the May
3rd City Council Meeting;
b. Amendments to the City Manager’s FY 2022 Proposed Operating
Budget;
c. Amendments to the City Manager’s FY 2022 Proposed Capital
Budget;
d. Allocated Charge Amendments to the City Manager’s FY 2022
Proposed Operating and Capital;
e. FY 2022 City Table of Organization;
f. FY 2022 Municipal Fee Changes;
g. In the General Fund budget, amend as follows:
i. Increase the appropriation for the Community Services
Department expenses by $25,000 for the Know Your
Neighbors Grant Program;
ii. Decrease the appropriation for the Non-Departmental
section expenses City Council Recovery Reserve by
$25,000; and
B. Accept the FY 2022 – 2026 Capital Improvement Plan; and
C. Adopt the attached cover letter altering the Management and
Professional Personnel and Council Appointees Compensation Plan for
one Fiscal Year (FY 2022) and extending it to June 30, 2022; and
D. Approve the tentative funding plan for the ROTH building rehabilitation
project and direct Staff to return to Council with refined level of impact
fee fund eligibility based on actual construction cost & facility usage in
consultation with the Palo Alto Museum; and
E. Approve and adopt the following Utility Financial Plans and Rate
Resolutions:
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a. Approving the FY 2022 Electric Utility Financial Plan, including
reserve transfers, and amending Utility Rate Schedules E-EEC-1,
E-NSE-1, E-2-G, E-4-G and E-7-G;
b. Amending Utility Rate Schedule E-HRA;
c. Approving the FY 2022 Gas Utility Financial Plan, including
reserve transfers, amending the Gas Utility Reserve Management
Practices, and adopting a Gas Rate Increase by Amending Utility
Rate Schedules G-1, G-2, G-3 and G-10;
d. Approving the FY 2022 Water Utility Financial Plan, and r eserve
transfer;
e. Amending Utility Rate Schedules EDF-1 and EDF-2 to increase
Dark Fiber Rates 2.0 percent;
f. Amending Utility Rate Schedule D-1 increasing the Storm Water
Management Fee by 2.0 percent per month per Equivalent
Residential Unit for FY 2022; and
F. Direct Staff to return after the summer recess with:
a. A systematic communication plan to provide customers with rate
histories, trends, and competitive standing compared to other
jurisdictions and forward to the Utilities Advisory Commission for
review and recommendation;
b. The evaluation of the Electric Bill Utility reliability history and
comparative performance to other jurisdictions to the extent that
is available and forward to the Utilities Advisory Commission for
review and recommendation; and
G. Direct Staff to evaluate debt financing for Fire Station 4 and moving
forward the construction date.
MOTION PASSED: 4-3 Cormack, Filseth, Tanaka no
24. Approve and Authorize the City Manager or Their Designee to Execute
a Seven-year License Agreement With two Five-year Renewal Options
and Monthly Rent Payments of $2,100 Between the City and Tesla,
Inc. for a 19-stall Tesla Supercharging Station in the Bryant/Lytton
Garage at 445 Bryant Street; Review and Provide Direction on a Draft
Administrative Policy on Unsolicited Proposals.
MOTION: Vice Mayor Burt moved, seconded by Council Member Stone to:
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A. Approve and authorize the City Manager, or their designee, to sign a
license agreement, with Tesla, Inc. to install and operate a 19-stall
Tesla Supercharging Station within a portion of the city-owned
Bryant/Lytton Garage located at 445 Bryant Street for an initial term
of seven years, with two options to extend for five years each, and a
monthly rent of $2,100;
B. Delegate authority to the City Manager, or their designe e, to execute
on behalf of the City, any documents necessary to administer the
agreement; and
C. Review the attached framework regarding Unsolicited Proposals for
Use of City Property and provide direction to Staff:
a. Direct Staff to add to Procedure 5 in the Unsolicited Proposals
Attachment, “…or if the proposal raises a policy issue”.
MOTION PASSED: 7-0
Council took a break at 8:39 P.M and returned at 8:50 P.M.
25. Colleagues Memo Regarding the Palo Alto Museum (Roth Building)
From Council Members Kou and Stone, and Vice Mayor Burt.
MOTION: Council Member Kou moved, seconded by Vice Mayor Burt to:
A. Direct Staff to issue a lease between the City and the Palo Alto
Museum (PAM) which would allow for donor and restricted funds for
the rehabilitation pursuant to the Secretary of the Interior's Standards
and County grants to be released for construction of Phase 1 (Phase 1
is the rehabilitation and build out of the facility to make it suitable for
occupancy also known as a “warm shell” estimated at $10.5 million);
B. Release the amended Lease Agreement to the PAM for timely review
and finalization; and
C. Commit to a partnership with the PAM for the rehabilitation of the Roth
Building and for mutual long-term success of the project.
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to change Motion, Part A, “Direct Staff to
negotiate a lease” and “for the Roth Building”.
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to remove from the Motion, Part A, “…pursuant to
the Secretary of the Interior's Standards and County grants to be released
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for construction of Phase 1 (Phase 1 is the rehabilitation and build out of the
facility to make it suitable for occupancy also known as a “warm shell”
estimated at $10.5 million)”.
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to add to Motion, Part A, “…long-term lease”.
MOTION AS AMENDED: Council Member Kou moved, seconded by Vice
Mayor Burt to:
A. Direct Staff to negotiate a long-term lease between the City and the
Palo Alto Museum (PAM) for the Roth Building, which would allow for
donor and restricted funds for the rehabilitation;
B. Release the amended Lease Agreement to the PAM for timely review
and finalization; and
C. Commit to a partnership with the PAM for the rehabilitation of the Roth
Building and for mutual long-term success of the project.
MOTION AS AMENDED SPLIT FOR THE PURPOSE OF VOTING
MOTION AS AMENDED FOR PARTS A AND B PASSED: 6-1 Tanaka no
MOTION AS AMENDED FOR PART C PASSED: 4-3 Cormack, Filseth,
Tanaka no
26. Colleagues Memo on Affordable Housing Commercial Impact Fees
From Council Members Filseth and Kou.
MOTION: Council Member Filseth moved, seconded by Council Member Kou
to direct Staff to conduct a feasibility study and target returning to Council in
early October.
MOTION PASSED: 6-1 Tanaka no
Adjournment: The meeting was adjourned at 10:19 P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal
Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared
DRAFT ACTION MINUTES
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Draft Action Minutes: 06/21/2021
in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in
accordance with Ordinance No. 5423, the City Council found action minutes
and the video/audio recordings of Council proceedings to be the offici al
records of both Council and committee proceedings. These recordings are
available on the City’s website.
CITY COUNCIL
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Special Meeting
June 22, 2021
The City Council of the City of Palo Alto met on this date in virtual
teleconference at 5:03 P.M.
Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka
Absent:
Agenda Changes, Additions and Deletions
None
Consent Calendar
Council Member Tanaka registered a no vote on Agenda Item Numbers 2
and 5.
MOTION: Vice Mayor Burt moved, seconded by Council Member Cormack
to approve Agenda Item Numbers 1-5.
1. Approval of Construction Contract Number C21178601A With
Azulworks, Inc. in the Amount of $1,954,900; Authorization for the
City Manager to Negotiate and Execute Change Orders up to a Not-to-
Exceed Amount of $195,490 for the Rinconada Park Improvement
Project, Capital Improvement Program Project PE-08001; and Approval
of Budget Amendments in the Stormwater Management Fund and the
Capital Improvement Fund.
2. Approval of a Lease Agreement With BioScience Properties for the
Regional Water Quality Control Plant Workspace at 1900 Embarcadero
Road in the Estimated Total Amount of $1.73 Million for a Period of
Five-years; and Approval of a Fiscal Year 2022 Budget Amendment in
the Wastewater Treatment Fund.
3. Approval of: 1) Construction Contract With O'Grady Paving, Inc. in the
Amount of $6,688,253 and Authorization for the City Manager to
Negotiate and Execute Change Orders up to a Not-to-Exceed Amount
of $668,825; 2) Contract Amendment Number 4 to Contract
C14150694 With Mark Thomas and Company in the Amount of
$27,136; and 3) Resolution 9977 Entitled, “Resolution of the Council of
the City of Palo Alto for Senate Bill 1, the Road Repair and
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Accountability Act for Fiscal Year 2022, Providing the Project List for
the Charleston-Arastradero Corridor Project – Phase 3, Capital
Improvement Program Project (CIP) PE-13011.”
4. Approval of Contract Number C21181431 With Palo Alto Housing
Corporation (PAHC) Housing Services, LLC for a Not-to-Exceed Amount
of $316,236 to Provide Administration and Consulting Services for the
City’s Below Market Rate Housing Program for a Term of Two-years
Through June 2023; and Approve a Fiscal Year 2022 Budget
Amendment in the Residential Housing Fund.
5. Approval of: 1) Contract Amendment Number Four to Contract Number
C12142825 With NV5, Inc in an Amount Not-to-Exceed $527,146 to
Incorporate the Approved California Department of Transportation
(Caltrans) Additional Budget Request for the Newell Road/San
Francisquito Creek Bridge Replacement Project, Capital Improvement
Program (CIP) Project PE-12011, and to Extend the Contract Through
December 31, 2024; 2) a Cooperation Agreement With the City of East
Palo Alto; and 3) a Budget Amendment in the Capital Improvement
Fund
MOTION PASSED FOR AGENDA ITEMS 2 AND 5: 6-1 Tanaka no
MOTION PASSED FOR AGENDA ITEM 1, 3, 4: 7-0
City Manager Comments
None
Action Items
6. Consideration of Rescinding the City’s Local Emergency Proclamation;
Adopt Emergency Ordinance 5527 Entitled, “Ordinance of the Council
of the City of Palo Alto to Continue the Uplift Local Encroachment
Permit Program, Including Temporary Parklets;” and Discuss and
Provide Direction on Street Closures Under the Uplift Local Streets
Program.
MOTION: Mayor DuBois moved, seconded by Council Member XX to:
A. End the City’s Local Emergency on July 1, 2021;
B. Pass the Emergency Ordinance to continue the Permit Encroachment
Program;
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C. Support the City Manager’s suggestion to open the downtown area on
July 6, 2021, and California Avenue on September 7, 2021; and
D. Allocate $50,000 to the Chamber of Commerce to engage with all
businesses for cross-promotional activities and small events from
current year COVID funds.
MOTION FAILED DUE TO THE LACK OF A SECOND
MOTION: Council Member Kou moved, seconded by Council Member
Tanaka to:
A. End the City’s Local Emergency on July 1, 2021;
B. Pass the Emergency Ordinance to continue the Permit Encroachment
Program;
C. Support the City Manager’s suggestion to maintain the closure of the
downtown area and California Avenue until September 30, 2021, and
to open Ramona Street for one-way traffic while keeping the
encroachments of the cafes;
D. Allocate $50,000 to the Chamber of Commerce to engage with all
businesses for cross-promotional activities and small events from
current year COVID funds; and
E. Direct Staff to collect sales data of willing businesses.
AMENDMENT: Vice Mayor Burt moved, seconded by Council Member
Tanaka to continue with the current closure for Ramona Street as a half-
closed configuration.
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to remove the beginning of the Motion Part C,
“Support the City Manager’s suggestion to maintain…”
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to add onto Motion Part C, “...and review the next
actions of the closures of California Avenue and University Avenue after
Council Summer break.”
AMENDMENT PASSED: 5-2 DuBois, Kou no
AMENDMENT: Vice Mayor Burt moved, seconded by Council Member
Cormack to add to the Motion as a proposed Part F:
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F. Direct Staff to include in its workplan a streetscape design to pursue
design expertise from the local AIA Chapter or others, and to include
an evaluation of potential sites for permanent performance stages in
downtown.
INCORPORATED INTO THE AMENDMENT WITH THE CONSENT OF THE
MAKER AND SECONDER to add to the end the Amendment,
“…performance stages on California Avenue and other potential areas such
as downtown...”
MOTION: Mayor DuBois moved, seconded by Vice Mayor Burt to continue
this item to the end of the meeting.
MOTION PASSED: 4-3 Cormack, Filseth, Tanaka no
COUNCIL CONTINUED THIS ITEM AND RETURNED TO IT AT 11:50
P.M.
INCORPORATED INTO THE AMENDMENT WITH THE CONSENT OF THE
MAKER AND SECONDER to change the Amendment to read, “…for
streetscape design on California Avenue to pursue design expertise...”
AMENDMENT AS AMENDED: Vice Mayor Burt moved, seconded by Council
Member Cormack to add onto the Motion as a proposed Part F:
F. Direct Staff to include in its workplan a streetscape design on
California Avenue to pursue design expertise from the local AIA
Chapter or others, and to include an evaluation of potential sites for
permanent performance stages in other potential areas such as
downtown.
AMENDMENT AS AMENDED PASSED: 4-2 Filseth, Kou no, DuBois absent,
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to add to the Motion Part C, “…direct Staff to
reroute pedestrians onto the sidewalk of University Avenue…”
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to add to the Motion Part F, “…have Staff return
with a process recommendation to pursue a pro-bono design expertise such
as AIA, ARB or others…”
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER: to restate Motion Part E as, “Direct Staff to
provide available data attempting to distinguish impacts on closed streets
versus non-closed streets of willing businesses;”
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INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER: to add to the end of Motion Part E, “…to the
extent allowed legally;”
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER: to update the beginning of Motion Part E as,
“Direct Staff to provide an analysis—to the extent the available data allows—
…”
MOTION AS AMENDED: Council Member Kou moved, seconded by Council
Member Tanaka to:
A. End the City’s Local Emergency on July 1, 2021;
B. Pass the Emergency Ordinance to continue the Permit Encroachment
Program;
C. Continue with the closure of the downtown area and California Avenue
until September 30, 2021, continue with the current closure for
Ramona Street as a half-closed configuration, direct Staff to reroute
pedestrians onto the sidewalk of University Avenue, and review the
next actions of the closures of California Avenue and University
Avenue after Council Summer break;
D. Allocate $50,000 to Chamber of Commerce to engage with all
businesses for cross-promotional activities and small events from
current year COVID funds;
E. Direct Staff to provide an analysis—to the extent the available data
allows—in order to distinguish impacts on closed streets versus non-
closed streets of willing businesses to the extent allowed legally; and
F. Direct Staff to include in its workplan for streetscape design on
California Avenue, have Staff return with a process recommendation to
pursue a pro-bono design expertise such as AIA, ARB or others, and to
include an evaluation of potential sites for permanent performance
stages in other potential areas such as downtown.
MOTION AS AMENDED PASSED: 6-0 DuBois absent
7. Review of the Policy & Services Committee's Recommendation on
State Legislative Advocacy; Discussion and Direction on Potential
Alterations to the City's State Legislative Advocacy Program and
Related Actions.
MOTION: Mayor DuBois moved, seconded by Council Member Stone to:
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A. Continue with Strategy Option Number 3 (Strategic Weighing in on
Issues of Interest to the City);
B. Support the 4 police bills (SB2, SB 16, AB 26, AB 718) as
recommended by Staff; and
C. Ask Staff to evaluate whether we should support Energy Innovation
and Carbon Dividend Act under existing legislative guidelines and if so
prepare a letter of support.
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER: to add onto the Motion as Part D:
D. Direct Staff and Lobbyist to provide a forensic memorandum of a
limited number (less than 25) of bills as legislative updates with the
consultation of different City departments.
MOTION AS AMENDED: Mayor DuBois moved, seconded by Council
Member Stone to:
A. Continue with Strategy Option #3 (Strategic Weighing in on Issues of
Interest to the City);
B. Support the 4 police bills (SB2, SB 16, AB 26, AB 718) as
recommended by Staff;
C. Ask Staff to evaluate whether we should support Energy Innovation
and Carbon Dividend Act under existing legislative guidelines and if so
prepare a letter of support; and
D. Direct Staff and Lobbyist to provide a forensic memorandum of a
limited number (less than 25) of bills as legislative updates with the
consultation of different City departments.
MOTION AS AMENDED PASSED: 7-0
8. PUBLIC HEARING / QUASI-JUDICIAL. 250 Hamilton Avenue [20PLN-
00118]: Appeal of Director's Approval of Three Wireless
Communication Facilities (Verizon Cluster 4) by Verizon to be Placed
Adjacent to 853 and 1221 Middlefield Road and 850 Webster Street.
Environmental Assessment: Exempt From the Provisions of California
Environmental Quality Act (CEQA) per Section 15303 (New
Construction and Conversion of Small Structures) and 15311
(Accessory Structures).
Public Hearing opened at 9:13 P.M.
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Public Hearing closed at 9:53 P.M.
MOTION: Council Member Kou moved, seconded by Council Member Stone
to uphold the appeal denying the WCF Nodes based on:
A. Procedural noticing requirements due to misleading notices to
residents and the omission of notices to certain residents; and
B. Compliance Grounds due to not meeting the City’s objective and
design standards, specifically the single shroud and an inadequate
screening.
SUBSTITUTE MOTION: Council Member Cormack moved, seconded by
Council Member Filseth to deny the appeal and uphold the initial Director’s
Determination and that the screening is provided by trees that have foliage
throughout the year, and the applicant is to conduct additional outreach to
residents of Channing House including participation exception.
INCORPORATED INTO THE SUBSTITUTE MOTION WITH THE
CONSENT OF THE MAKER AND SECONDER: to remove, ”…and the
screening is provided by trees that have foliage throughout the year…”
INCORPORATED INTO THE SUBSTITUTE MOTION WITH THE
CONSENT OF THE MAKER AND SECONDER: to add “…on Nodes 061 and
205, extend the shot clock through a tolling agreement for 45 days on Node
204, and require…”
SUBSTITUTE MOTION AS AMENDED: Council Member Cormack moved,
seconded by Council Member Filseth to:
A. Deny the appeal and uphold the initial Director’s Determination on
Nodes 061 and 205;
B. Extend the shot clock through a tolling agreement for 45 days on Node
204; and
C. Require that the applicant conducts additional outreach to residents of
Channing House including participation.
SUBSTITUTE MOTION PASSED: 4-2 DuBois absent, Kou, Stone no
Council took a break at 11:41 P.M. and returned at 11:50 P.M.
Adjournment: The meeting was adjourned at 12:23 A.M. in honor of
Talanoa Tuifua, or “Ms. Noa” as most knew her by, who passed last week, an
Administrative Services Department employee for over 20 years.
DRAFT ACTION MINUTES
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Draft Action Minutes: 06/22/2021
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal
Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared
in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in
accordance with Ordinance No. 5423, the City Council found action minutes
and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are
available on the City’s website.
City of Palo Alto (ID # 11680)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: Downtown Automated Parking Guidance System Design -Build
Contract
Title: Approval of a Design -Build Contract With INDECT USA CORPORATION in
the Amount of $2,241,310; and Authorization for the City Manager to
Negotiate and Execute Change Order s up to a Not-to-Exceed Amount of
$224,131 for the Downtown Automated Parking Guidance System Design -
Build Project, Capital Improvement Program Project PL -15002
From: City Manager
Lead Department: Public Works
Recommendation
Staff recommends that the City Council:
1. Approve and authorize the City Manager or their designee to execute the design-build
contract with INDECT USA CORPORATION (INDECT) (Contract No. C21180632) in the not-to-
exceed amount of $2,241,310 for Downtown Automated Parking Guidance System Design-
Build Project (PL-15002); and
2. Authorize the City Manager or their designee to negotiate and execute one or more change
orders to the contract with INDECT for related additional, but unforeseen work that may
develop during the project, the total value of which shall not exceed $224,131.
Background
The Downtown Automated Parking Guidance Systems, Acce ss Controls & Revenue Collection
Equipment, Capital Improvement Program (CIP) project (PL-15002) provides funding to address
infrastructure and capital improvements for City-owned parking facilities. This includes design
and installation of a new downtown parking guidance system.
In June 2014, City Council adopted the 2014 Council Infrastructure Plan that prioritized and
provided a funding plan for projects including the Public Safety Building and the California
Avenue Parking Garage. Council approved adding the Downtown Automated Parking Guidance
System, Access Controls & Revenue Collection Equipment project (PL-15002) to the 2014
Council Infrastructure Plan as part of the Fiscal Year 2020 Capital Budget. Staff reached out to
CITY OF
PALO
ALTO
City of Palo Alto Page 2
subject matter experts (Watry Design Inc. and Dixon Resources Unlimited) on the parking
guidance system technologies, and it was recommended that the City should pursue the same
camera-based technology -installed at the new California Avenue Parking Garage (PE-18000).
The new California Avenue Parking Garage, located at 350 Sherman, includes a parking
guidance system and electronic wayfinding signage to provide drivers with an enhanced parking
experience. The parking garage is four levels above ground, two levels below ground, and
provides approximately 636 parking spaces. The INDECT parking guidance system specified for
the garage features ceiling mounted multi-function camera sensors. Each sensor can capture,
monitor, and show the status of up to six parking spaces (three per each s ide of the parking
aisle). Integrated LED indicators in the sensor casing display space availability and the type of
parking permitted. The sensors can provide detailed parking reports, audits, and performance
analysis to help the Office of Transportation continually enhance parking efficiency. The system
also provides custom signage and a customizable mobile application. The parking guidance
system includes license plate recognition capabilities that can be enabled later. INDECT can also
provide remote monitoring and maintenance services.
Staff visited two parking garages at the City of Walnut Creek and the City of Berkeley for a
system assessment and demo on the capabilities of INDECT's system. The visited facilities are
primarily concerned with infrastructure and operating practices for a multi-level parking
structure. The INDECT parking guidance system in use appeared to be functioning at a high level
and met the City’s standards and desired functions. Based on recommendations from subject
matter experts and staff’s research, the INDECT parking guidance system has all the capabilities
that the City of Palo Alto’s Office of Transportation requires to modernize the City’s Parking
Program.
In July 2020, the City Manager approved a standardization exemptio n from competitive
solicitation requirements under PAMC Section 2.30.360(e) (for standardization of equipment
per PAMC 2.30.900) for the INDECT parking guidance system to have a standard system for use
across City-owned parking garages.
Discussion
Staff developed a scope of services for a design-build project with assistance from the Office of
Transportation and Dixon Resources Unlimited, a consulting firm with expertise in this area. By
involving a single design-build entity, the goal is to reduce change order and schedule risk as
the design-build team and construction contractor work together to provide a design -build
outcome within the City’s constructability and budget parameters. The Design -Build delivery
method is recommended instead of the traditional Design-Bid-Build method for this project, as
the design and construction processes in the Design -Build approach offer greater integration
across these phases. In Design-Bid-Build, each phase of design, bid and construction is
implemented separately, whereas in Design-Build, the phases can overlap to help ensure quick
delivery. The scope of the recommended Design-Build project consists of design, procurement,
fabrication, installation, testing, and implementation, including furnishing all material,
City of Palo Alto Page 3
equipment, labor, and supervision for a new fully operational parking guidance system. The
scope also includes digital wayfinding signage.
Under this proposed Design-Build contract, the contractor will design and install automated
parking guidance systems at downtown area parking garages. The scope includes preliminary
design submittals, construction documents, permitting through the Utilities Department for
electrical and fiber connections, and purchase and installation of all supplies, materials and
equipment to provide a turn-key system. Additionally, staff intends to enter into a separate
contract with INDECT for ongoing service, maintenance, and online hosting of the parking
guidance system software for the three garages included in this design-build contract, and for
the California Avenue Parking Garage. Staff will return to Council for approval of the ongoing
services contract.
Summary of Solicitation Process
In November 2020, the City released a design-build request for proposal (RFP 180632) through
PlanetBids for six parking garages and received one proposal from INDECT.
Proposed Length of Project 12 months
Number of Consultants Contacted 34
Number of Builder Exchanges 8
Number of Websites 1 (PlanetBids)
Number of Days to Respond 35 days
Number of Proposals Received 1
Responding Companies INDECT USA
Proposed Fee Range $2,696,910
The design-build contract includes the following downtown area parking garages:
• Garage S/L (Bryant/Lytton) – 445 Bryant Street
• Garage CW (Cowper Webster) – 520 Webster Street
• Garage R (Alma/High) – 528 High Street
Due to financial constraints in the project budget, t hese three garages are prioritized because
of their size and use of hourly and permit parking. The intention is for the remaining garage,
Civic Center garage, to be completed in a future phase.
Timeline
Once the design-build contract with INDECT is approved, the Notice to Proceed will be issued.
Staff anticipates the design-build process to take approximately six (6) months.
City of Palo Alto Page 4
Resource Impact
Funding for this design-build contract is available in the Fiscal Year 2021 Capital Improvement
Program Downtown Automated Parking Guidance Systems project (PL-15002). Not included in
this design-build contract is the ongoing annual cost for INDECT’s service, maintenance, and
online hosting of the parking guidance system software, the amount of which is anticipated to
be approximately $175,000 annually (excluding City of Palo Alto Utilities fiber fees). Staff will
return to Council for approval of the ongoing services contract. Staff expects that the ongoing
services contract will be paid for by the respective parking funds.
Policy Implications
In September 2020, City Council approved the surveillance policy and use of a parking guidance
system for future installations at other City-owned parking garages (SR #11359).
This project is in conformance with the City of Palo Alto’s Comprehensive Plan and does not
represent any changes to existing policies.
Stakeholder Engagement
As part of the outreach for the California Avenue Parking Garage project, parking guidance
systems were discussed as being part of the scope for garage projects.
Environmental Review
This project is categorically exempt under CEQA Section 15301 for minor alteration of existing
public structures.
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Kang, Danielle
From:Rice, Danille
Sent:Friday, August 6, 2021 3:46 PM
To:Council Agenda Email; Council, City
Cc:Executive Leadership Team; ORG - Clerk's Office
Subject:Council Consent Agenda Questions for August 9: Item 3 and 5
Dear Mayor and Council Members:
On behalf of City Manager Ed Shikada, please find below the staff responses to inquiries
made by Councilmembers in regard to the Monday, August 9 Council Meeting consent
agenda. Staff responses are below.
Item 3: Downtown Automated Parking Guidance System Design‐Build Contract
Item 5: 505 E Charleston: Appeal of Safe Parking Approval
Item 3: Downtown Automated Parking Guidance System Design‐Build Contract
(Councilmember Tanaka)
1. Have constituents expressed concern for the confusion or ineffectiveness of the
current parking garage systems?
Yes, Palo Alto residents and visitors have voiced frustration with the lack of parking
guidance in our most heavily trafficked districts. The new guidance system will
provide advanced indicators on parking availability and direct drivers to available
spaces, with the intent of improving the City’s ability to manage parking and assist
drivers into unused parking spaces.
2. Has the current parking garage system caused danger or harm in any way to a
member of the community?
Currently, only the new California Avenue Parking Garage has a parking guidance
system. Management of parking in the other garages has not caused any danger or
harm to the public.
3. What would be the benefit of the suggested customizable mobile application?
As the general public steadily adopts mobile services, offering an application to
visitors is essential in our desire to provide premier customer service and support
the local economy. In addition, utilizing mobile applications provides accurate, up‐
to‐date parking information for many who often overlook parking while in transit.
4. Why was the ongoing service of INDECT not included in this proposal? Is it
necessary for this system to function?
Service and maintenance are required for INDECT’s Parking Guidance System to
function properly. Office of Transportation is preparing an ongoing service and
maintenance contract, including specialized software and hardware maintenance
requirements. The contract will be a services contract independent of the design‐
build construction contract, and it is appropriate to enter into this contract at the
time the new Parking Guidance Systems are placed into service.
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Item 5: 505 E Charleston: Appeal of Safe Parking Approval
A few Councilmembers reached out to staff with questions regarding the pending
appeal on the consent calendar (Item 5). Principally there is interest in
understanding whether a condition can be imposed on the safe parking approval
to require background checks on individuals participating in the safe parking
program.
Response: The City Council has the authority to require background checks for
participants of the safe parking program as a condition of approval. However, as the
staff report indicates, the funding partner for the safe parking program, Santa Clara
County, does not support their contractors conducting background checks at
temporary shelters unless required by law. The County asserts that background
checks are inconsistent with their supportive housing goals and that such practice
may discourage homeless individuals from participating in the program.
Move Mountain View is the County’s contractor and operator of the proposed safe
parking facility. Move Mountain View has expressed a willingness to update its
application forms to require safe parking participants to self‐report if they are on
parole or probation and if there are any legal restrictions on where they are allowed
to live. Notably, this effort to mitigate some area resident concerns was not
supported by the appellant and is not incorporated into the tentative approval
letter. To impose this requirement or add a condition for background checks on the
subject safe parking application would require the Council to pull this item off
consent and take action at a future noticed public hearing. Moreover, the City
Council would need to establish screening criteria to identify the category of
convictions and the period of time that would preclude participation in the safe
parking program. For instance, Council could establish criteria that exclude from
consideration any conviction that is more than 5 years old for a non‐violent offense,
such as shoplifting. If required, Move Mountain View would likely contract with a
third party to conduct the background checks consistent with the Council’s criteria.
If background checks are required, it is unknown if the funding partner would
accept this condition or whether the operator or property owner would continue to
support the safe parking application.
Thank you.
Danille Rice
Executive Assistant to the City Manager
(650) 329‐2105 | danille.rice@cityofpaloalto.org
www.cityofpaloalto.org
From:Shikada, Ed
To:Cormack, Alison; Filseth, Eric (external); Greer Stone; Greg Tanaka; Kou, Lydia; Pat Burt (pat@patburt.org); Tom
DuBois (external)
Cc:Milton, Lesley; Lait, Jonathan; Stump, Molly; Jonsen, Robert; Gaines, Chantal
Subject:Councilmember Question Regarding Agenda Item #5
Date:Monday, August 9, 2021 3:34:49 PM
Attachments:FairHousingCriminalHistoryFAQ_ENG.pdf
image002.png
image001.png
Good Afternoon Mayor DuBois and City Council.
A question has come up regarding whether screening procedures are in place to ensure a sex
offender does not locate at the subject safe parking facility due to its proximity to area schools and
adjacency to Magical Bridge Playground.
Residency restrictions may be imposed by the courts or the California Department of Corrections
and Rehabilitation on certain high-risk offenders as a condition of probation or parole. In addition,
Megan’s Law requires persons convicted of certain sex offenses to self-report and register with the
local Police Department when taking up residency within a particular jurisdiction. Megan’s Law does
not automatically impose residency restrictions on those who must register; such restrictions are
imposed on a case-by-case basis as a term of probation or parole. When registered, the Police verify
compliance with the law and update the state Department of Justice, which administers the Megan's
Law website. Those who are required to register under Megan’s Law must typically update their
residency status with law enforcement annually, and also within five working days of a change in
address. Those who are transient must register with local law enforcement every thirty days. (PC
290.011).
The City’s housing programs do not require criminal background checks at this time. With respect to
the safe parking program (including the subject application on Council’s calendar tonight), criminal
background checks are discouraged by Santa Clara County and are not performed by Move
Mountain View.
In California, criminal background checks may be lawfully conducted under certain circumstances.
The state Department of Fair Employment and Housing has established regulations regarding when
checks may be done and how they must be performed. A copy of the DFEH’s FAQ on this subject is
attached.
If three or more City Council members would like to impose such a requirement, the appeal item
should be pulled from the consent calendar and scheduled for a future public hearing.
Respectfully,
--Ed
Ed Shikada
City Manager
250 Hamilton Avenue
Palo Alto, CA 94301
(650) 329-2280
ed.shikada@cityofpaloalto.org
THE DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
THE MISSION OF THE DEPARTMENT OF FAIR EMPLOYMENT
AND HOUSING IS TO PROTECT THE PEOPLE OF CALIFORNIA
FROM UNLAWFUL DISCRIMINATION IN EMPLOYMENT,
HOUSING AND PUBLIC ACCOMMODATIONS, AND FROM
THE PERPETRATION OF ACTS OF HATE VIOLENCE AND
HUMAN TRAFFICKING.
Fair Housing And Criminal History
The Fair Employment and Housing Act prohibits discrimination against tenants or homeowners based on various protected characteristics, such as race, national origin, ancestry, disability, sexual orientation, marital status, and gender identity.
Housing providers sometimes check whether a person has a criminal history when making a housing decision, such as whether to rent to an individual. While providers have legitimate interests in screening potential tenants to determine if they can fulfill their obligations as tenants, individuals with criminal histories face barriers to housing even when their history bears no relationship to their ability to be responsible tenants.
New regulations from the Department of Fair Employment and Housing (DFEH) address when and how housing providers may lawfully consider criminal histories, in order to protect against unlawful discrimination. DFEH is providing this guidance concerning the use of criminal history by providers or operators of housing.
Which California laws apply to the use of criminal history by housing providers?
California’s Fair Employment and Housing Act (FEHA) protects people from housing discrimination based on protected characteristics including race, color, national origin, religion, disability, gender, gender identity, familial status, veteran/military status, sexual orientation, and source of income. Most housing providers are also covered by the Unruh Act, which prohibits discrimination on the basis of immigration status, citizenship, and primary language, among others. Having a criminal history is not in itself a protected characteristic under FEHA or the Unruh Act. However, regulations that went into effect on January 1, 2020 implement FEHA with respect to the use of criminal history in housing (California Code of Regulations, Title 2, Sections 12264-12271).
When does a housing provider violate California law if they consider someone’s criminal history?
A housing provider’s policy or practice regarding criminal history will violate California law when it has an unjustified discriminatory effect on members of a protected class, even when the provider had no intent to discriminate. In California as in the rest of the nation, African Americans, Hispanics (or Latinos), and certain other groups face higher rates of arrest, conviction, and incarceration than the general population. The use of criminal history information in housing decisions can therefore have a disproportionate negative affect on these protected groups.
In addition, a housing provider’s policy or practice regarding criminal history will violate California law if it constitutes intentional discrimination on the basis of a protected characteristic. For example, it is unlawful for housing providers to: use criminal history screenings to intentionally exclude individuals because of their race, only run criminal history screenings on certain racial groups, or treat individuals in different racial groups differently based on comparable criminal history information.
Additional information relevant to this question are provided in the FAQs below and the regulations.
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PAGE 1 OF 4 APRIL 30, 2020 / DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
Fair Housing And Criminal History
Who must comply with California’s fair housing laws?
• Landlords
• Property management companies
• Homeowners associations
• Public housing authorities
• Real estate agents
• Home sellers
• Property insurers
• Builders
• Mortgage lenders
• Tenant screening companies
• Consumer reporting agencies
• Others
Can a housing provider advertise or indicate a blanket ban against applicants with criminal records?
No. Housing providers cannot make any statement indicating a blanket ban on renting to anyone with a criminal record. The law prohibits advertisements, screening policies (oral or written), or statements with blanket bans such as “No Felons” or “We Don’t Allow Criminals Here.” However, it is not unlawful for a housing provider to advertise or state that it will run a lawful criminal history check.
May a housing provider lawfully check an applicant’s criminal history?
Yes. Generally, a housing provider may check the criminal history of an applicant, although there are some types of criminal history information that providers may not seek or consider (see FAQ 6 below). If a housing provider intends to deny someone housing (or otherwise take an adverse action against someone) it must be based on a past criminal conviction. And, the law requires the provider to follow certain guidelines, which are set forth in the regulations (see FAQ 7 below). Most importantly, the conviction the provider is concerned about must be a “directly-related conviction.” This means a criminal conviction that has a direct and specific negative bearing on a substantial, legitimate, and nondiscriminatory interest or purpose of the housing provider, such as the safety of other residents, the housing provider’s employees, or the property.
In determining whether a criminal conviction is directly-related, a housing provider should consider the nature and severity of the crime and the amount of time that has passed since the criminal conduct occurred. For example, a ten-year-old misdemeanor conviction for a driving offense would not likely be directly-related to fulfilling financial obligations because there is no rational relationship between the violation and the identified business interest. In contrast, a recent criminal conviction for residential arson could be directly-related to the risk that an individual may injure other residents or property because there is a rational relationship between recently committing residential arson and injuring residents or property.
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PAGE 2 OF 4 APRIL 30, 2020 / DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
Fair Housing And Criminal History
6 What types of criminal history information are a housing provider prohibited from considering?
It is unlawful for a housing provider to seek or consider the following:
• Arrests that did not lead to a conviction;
• Information indicating that an individual has been questioned, apprehended, taken into custody, detained, or held for investigation by law enforcement;
• Infractions;
• Referral to or participation in a pre-trial or post-trial diversion program or a deferred entry of judgment program, unless the applicant offered this information as mitigating information (see FAQ 8 below);
• Criminal convictions that have been sealed, dismissed, expunged, or otherwise rendered legally inoperative, unless the applicant offered this information as mitigating information (see FAQ 8 below); or
• Adjudications or matters processed in the juvenile justice system, unless pursuant to an applicable court order or unless the applicant offered this information as mitigating information (see FAQ 8 below).
If a housing provider would like to consider criminal history information (aside from the prohibited information detailed in FAQ 6 above), what should the provider’s policy or practice look like?
A housing provider may consider certain criminal history, but the provider’s policy or practice should:
• Be narrowly tailored and focus on whether any criminal conviction is “directly- related” (see FAQ 5 above);
• Provide an opportunity for applicants to present individualized, mitigating information either in writing or in person if the housing provider is concerned about an applicant’s past conviction;
• Provide written notice of the opportunity to all applicants to present mitigating information if a housing provider is concerned about a past conviction;
• Consider the factual accuracy of the criminal history information of the applicant, meaning the background report does not contain outdated, incorrect, or falsified information or information that is erroneously attributed to the individual being considered;
• Delay seeking, considering, or using a third-party report of criminal history information until after an individual’s financial and other qualifications are verified;
• Provide a copy or description of the criminal history background check policy to an applicant upon request; and
• Consider mitigating information in determining whether to rent to an applicant with a past criminal conviction.
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PAGE 3 OF 4 APRIL 30, 2020 / DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
Fair Housing And Criminal History
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What is mitigating information?
Housing providers should consider mitigating information when considering an applicant’s criminal history. Mitigating information means credible information about the applicant that suggests that the applicant is not likely to pose a demonstrable risk to the health and safety of others, the property, or other substantial, legitimate, and non-discriminatory interest or purpose of the housing provider. Mitigating information must be credible information that a reasonable person would believe is true based on the source and content of the information.
Mitigation information includes but is not limited to:
• The age of the individual when the criminal conduct occurred;
• The amount of time that has passed since the date of conviction;
• Whether the conduct arose as a result of a disability;
• Whether the conduct arose from status as a survivor of domestic violence;
• Whether the individual has maintained a good tenant history before and/or after the conviction;
• Whether there is evidence of rehabilitation efforts, including satisfactory compliance with all terms and conditions of parole and/or probation; successful completion of parole, probation, mandatory supervision, or post release community supervision; and
• Other conduct demonstrating rehabilitation, such as maintenance of steady employment.
May a housing provider rely on third parties to perform criminal history checks?
Yes. However, it is not a defense for a housing provider to have relied on a third party’s criminal history report if the use of the criminal history violates fair housing laws, and such third parties are also subject to California’s fair housing laws. Housing providers that rely on criminal histories prepared by third parties, such as consumer reporting agencies, may wish to seek from the third party details on any criminal records discovered so that the housing provider can make a lawful, individualized assessment. Furthermore, other laws limit the extent to which consumer reporting agencies can report such information.
It is unlawful for these agencies to report records of an applicant’s arrest, indictment, information, misdemeanor complaint, or conviction of a crime that, from the date of disposition, release, or parole, are more than seven years old (California Civil Code section 1785.13).
Where can I obtain more information?
Please see our website at www.dfeh.ca.gov for more information and resources.
PAGE 4 OF 4 APRIL 30, 2020 / DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
City of Palo Alto (ID # 12251)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: East Palo Alto Water Intertie Agreement
Title: Approve an Agreement Between the City of Palo Alto and the City of
East Palo Alto for a Limited Emergency Water Supply Intertie
From: City Manager
Lead Department: Utilities
Recommendation
Staff recommends that the City Council approve and authorize the City Manager or their designee
to execute an intertie agreement with the City of East Palo Alto to provide limited water supply
due to an emergency, disaster or other temporary service disruptio n, via temporarily
reconnecting the Original Intertie located at Woodland Avenue and University Avenue in the
City of East Palo Alto.
Background
The City of Palo Alto (CPA) and the City of East Palo Alto (EPA) are neighboring cities that share
a boundary and a namesake. Each City has its own water system to provide water service to its
customers. CPA has an Individual Supply Guarantee (ISG), a contractual right to purchase water
from San Francisco’s Hetch Hetchy water system, of about 17 million gallon s per day (MGD).
Therefore, CPA historically had greater access to water, compared to EPA’s ISG of about 2 MGD.
On May 15, 2018, the Cities executed an agreement to transfer a portion of CPA’s ISG, 0.5
MGD, to EPA (Staff Report #9041). In supporting this decision, council members reflected on
building a spirit of cooperation between the two cities. In keeping with that goal, an additional
action has been proposed: reestablishing an intertie connection between the two cities’ water
systems, so that the cities can transfer water to each other in an emergency, disaster, or other
temporary service disruption.
An intertie is an interconnection permitting passage of a commodity between two or more
utility systems. There is an existing intertie connection (Original Intertie) at the intersection of
Woodland Avenue and University Avenue in EPA. However, this intertie was disconnected
about 20 years ago and never re-connected. Until a New Intertie is operable, the parties have
agreed to permit EPA to temporarily connect at the Original Intertie, until EPA builds a New
Intertie at a location agreed upon with CPA.
CITY OF
PALO
ALTO
City of Palo Alto Page 2
Discussion
Project Description
In the next 6-12 months, EPA will reconnect the Original Intertie at their cost. They will install a
new meter vault and appurtenances as shown in the Interie Details (Linked Document) of the
Intertie Agreement. Complying with CPA construction standards, EPA will handle all design,
construction, environmental review and permitting. CPA will own a gate valve, valve padlock,
and flow meter in the meter vault, allowing CPA staff to open and shut the connection as
needed and to track the volume of water transferred to EPA so that EPA can reimburse CPA for
the wholesale cost of actual water used. CPA and EPA will share the maintenance costs of the
vault equally.
By the end of 2025, EPA will design and construct the New Intertie, on University Avenue east
of Crescent Drive (the location shown in the Map of the Intertie Agreement) (Linked
Document). EPA will handle all design, construction, environmental review and permitting. CPA
staff will have the opportunity to review the design (Linked Document) to ensure the New
Intertie will comply with CPA construction standards. The vault design will include flow meters
for CPA and EPA, allowing for transfer of water in either direction. Before the New Intertie is
constructed, CPA and EPA will amend the terms of the Intertie Agreement to reflect the use and
operation of the New Intertie and the decommissioning of the Original. CPA will be responsible
for its pipes up to the New Intertie location, and EPA will be responsible for their pipes between
the New Intertie and Original Intertie.
Bid Process
There is no bid process for this project, as there is no construction work for CPA to perform.
EPA will reconnect the Original Intertie at their own expense. They will also install the New
Intertie by the end of 2025 at their own expense. EPA will be responsible for the bid processes
on both projects.
Resource Impact
This Intertie Agreement has minimal financial impacts, as CPA will not be performing any new
construction work. CPA will take on new maintenance costs for a 6” gate valve, a valve padlock,
and a 6” flow meter, as well as 50% of the costs of maintaining a new 36” x 60” vault, to be
constructed by EPA. CPA will also keep maintenance responsibility for about 40 linear feet of 6”
cast iron pipe between water valve 1815 and the New Intertie location, while EPA will keep
maintenance responsibility for about 167 linear feet of 6” cast iron pipe between the New
Intertie and Original Intertie locations. The frequency of maintenance for the CPA intertie
facilities will be on an annual basis and cost less than $600 per year. See the Map of the Intertie
Agreement (Linked Document).
Policy Implications
Per the Intertie Agreement, Section 1. Interconnection Location, the Original Intertie “shall
operate only when CPA is capable of providing supplemental water above and beyond that
City of Palo Alto Page 3
which is required to service its needs,” and such water shall be “supplemental water for a
limited period of time due to an emergency, disaster, or other temporary service disruption to
[EPA’s] customers.” In the following clause, Section 2. Water Supply is for a Limited Purpose
Only, the agreement states that “nothing herein shall be deemed to constitute a dedication of
the water supply of either Party to service the territory of the other Party or to constitute a
commitment to supply water to the other Party as a regular customer.” Given these provisions,
the reconnection of an intertie with EPA does not interfere with CPA’s ability to serve its
customers, since no commitment is made to provide water when CPA does not have water to
spare. CPA will still be able to meet California Water Board ’s Division of Drinking Water
recommended emergency water storage volume of 8 hours of maximum day water demand
while maintaining firefighting reserves.
In addition, reestablishing the intertie with EPA follows through on the “good neighbor” intent
of intercity cooperation supported by council members who voted on March 7, 2018, to
transfer 0.5 MGD of CPA’s individual supply guarantee to EPA. EPA does not have many tank
reservoirs for water storage, so use of an intertie may also reduce EPA’s need to pump
groundwater during an emergency. This could also help CPA, since groundwater pumping in
EPA could reduce emergency groundwater supplies in CPA and contribute to saltwater intrusion
into CPA’s groundwater.
Stakeholder Engagement
As part of the work on the 2018 Transfer of Individual Supply Guarantee agreement, the
following collaboration was noted in the minutes of the May 7, 2018 CPA City Council meeting:
“Discussions between the EPA and Palo Alt o city managers have identified a number of public
benefits that would accrue through a 0.5 MGD transfer and additional collaboration between
the two cities. In addition to the social and economic benefit to EPA from appropriate
development and EPA’s limited groundwater use, staffs from EPA and Palo Alto are continuing
to work on ensuring infrastructure spanning the two cities also supports compatible uses.” At
that City Council meeting, council members, members of the public, and the EPA mayor had the
opportunity to speak about their opinions on cooperation between CPA and EPA in the area of
water supply. This Intertie Agreement follows from the earlier Transfer of Individual Supply
Guarantee agreement, by updating the water “infrastructure spanning the two cities”. The
concern raised in that 2018 council meeting regarding: ‘giving away a valuable water right
without compensation’ does not apply to the Intertie Agreement, since Palo Alto’s water
allocation does not change, and any water transferred through the intertie from CPA to EPA
must be paid for by EPA.
Environmental Review
The Council’s approval of this Intertie Agreement does not require the City to conduct
California Environmental Quality Act (CEQA) review, since it does not meet the definition of a
“project” under section 21065 of the CA Public Resources Code, nor does it involve any
construction on the part of CPA. Under Section 3 of the Intertie Agreement, Reactivation of
Original Intertie Connection, EPA will “conduct the environmental review and obtain all
City of Palo Alto Page 4
necessary permits and approvals” for the Original Intertie work. EPA’s approval of the Intertie
Agreements will likely be categorically exempt from CEQA review under CEQA Guidelines
section 15401 (repair, maintenance or minor alteration of existing facilities).
Attachments:
• Attachment A: Agreement
AGREEMENT BETWEEN THE CITY OF PALO ALTO
AND THE CITY OF EAST PALO ALTO FOR
LIMITED EMERGENCY WATER SUPPLY INTERTIE
THIS AGREEMENT is made as ofthis ____ day of ____ 20_
("Effective Date"), by and between the City of Palo Alto, California, a chartered California
municipal corporation with its primary business address at 250 Hamilton Avenue, Palo Alto
California 94301 ("PA") and the City of East Palo Alto, a general law California municipal
corporation with its primary business address at 2415 University Avenue, Second Floor, East Palo
Alto, California 94303 ("EPA"). PA and EPA may be referred to individually as a "Party" or
collectively as the "Parties" or the "Parties to this Agreement."
6055444
RECITALS
1. The Parties provide water service to their respective, adjacent service areas in Palo
Alto and East Palo Alto; and
2. On May 15, 2018, the Parities executed an Agreement for the Permanent Transfer of
a Portion of an Individual Supply Guarantee from the City of Palo Alto to the City of
East Palo; and
3. Each Party has its own water supply and under usual and ordinary operating
conditions neither Party would have occasion to purchase water from the other Party;
and
4. An intertie exists between the Parties' water distribution systems on Woodland
Avenue in East Palo Alto, at the intersection of University Avenue and Woodland
Avenue and shown on the attached map (Exhibit 1) as "Original lntertie", but that
intertie has been disconnected since approximately 2000 and has not been used since;
and
5. In the next 6 to 12 months, East Palo Alto plans to temporarily reconnect the Original
lntertie at its cost, to be available for use until the New lntertie is connected; and
6. By December 31, 2025, East Palo Alto intends to design, purchase, and construct a
new interconnection farther south, on University Avenue, (the "New lntertie")
approximately 167' south of the Original lntertie (shown on the attached map, Exhibit
1, and in detail on Exhibit 2), and the Parties anticipate that they will amend this
Agreement to reflect the use and operation of the New lntertie at the appropriate
time; and
7. The Parties determined it to be in the public interest to arrange for a connection
between their water distribution systems so that PA will have the ability to provide
EPA with water in an emergency or if water is otherwise unavailable; and
8. While the Parties agree that construction of an interconnection at the New Intertie
location is preferable, due to the age and condition of approximately 167' of cast iron
pipe under East Palo Alto's control that runs from the Original Intertie to the proposed
New Intertie, Palo Alto is willing to allow a temporary interconnection at the Original
Intertie, until East Palo Alto constructs the New Intertie, so long as the conditions
stated within this Agreement are met; and
9. The Parties desire to enter into an agreement to establish the terms and conditions
for the construction, maintenance, and use of the Original Intertie.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. Interconnection Location. The Original Intertie is generally described as follows
and is shown on the attached map (Exhibit 1). The Original Intertie is located on the south side
of Woodland Avenue to the west of the intersection with University Avenue and is anticipated
to be activated in 2021. The Original Intertie will include the following facilities, which are shown
in detail on Exhibit 2: a 6" flow meter, meter vault, flushing pipes, traffic rated cover, check valve
and gate valves.
In the event EPA requires supplemental water for a limited period of time due to an
emergency, disaster or other temporary service disruption to its customers, EPA may request
supplemental water from PA via the Original Intertie pursuant to Section 5 of this Agreement.
When the Original Intertie is activated, it shall operate only when PA is capable of providing
supplemental water above and beyond that which is required to service its needs.
2. Water Supply is for a Limited Purpose Only. Nothing herein shall be deemed to
constitute a dedication of the water supply of either Party to service the territory of the other
Party or to constitute a commitment to supply water to the other Party as a regular customer.
3. Reactivation of Original Intertie Connection. EPA will assume primary
responsibility for the design, purchase of necessary materials, and construction required to
reactivate the Original Intertie. More specifically, EPA will complete the following tasks:
A. Prepare contract specifications and drawings of the Original Intertie,
consistent with current PA Utility Standards; and
B. Conduct the environmental review and obtain all necessary permits and
approvals; and
C. Solicit bids, evaluate bids, and award the design and construction contract to
the lowest responsible and responsive bidder; and
6055444 2
D. Perform inspection and construction oversight; and
E. Test and accept the completed work, and provide final 'as-built' documents to
PA.
EPA will pay for all costs pertaining to the design, materials purchase, and construction of
the Original lntertie, and will share all contract specifications, drawings, bid solicitations and
proposals with PA for PA's review and approval before finalizing them. EPA will connect the
Original lntertie to the PA distribution system in accordance with PA standard specifications and
to EPA's distribution system in accordance with EPA standard specifications. Upon completion
of construction, EPA shall transfer ownership of the Original lntertie gate valve, lock, and meter,
shown as item 1 and 2 on Exhibit 2, to PA. EPA will retain ownership of the facilities up to the
EPA side of the Original lntertie meter, including the meter vault.
4.
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Maintenance of Original lntertie.
A. PA Responsibility. Once the Original lntertie is completed to the satisfaction of
both Parties,
a. PA, at its sole cost, will be responsible for maintaining and repairing
the pipelines, 611 gate valve padlock, and 611 flow meter as shown
on Exhibit 2 as Items 1 and 2 at the Original lntertie location, up to
the New lntertie location, except for the 167' of pipeline shown on
the attached map (Exhibit 1) in green.
b. The cost of maintaining and repairing the vault will be shared
equally (50% each) between EPA and PA. EPA will pay PA its share
for the cost for maintenance and repair of the vault as costs are
incurred by PA. PA will provide EPA with written documentation of
actual costs incurred that describes all materials purchased and
services provided, including the persons providing the services and
their hourly rates. EPA will pay fifty percent (50%) of the approved
invoice within sixty (60) days from the date of receipt of the invoice.
B. EPA Responsibility.
a. EPA, at its sole cost, will be responsible for maintaining and
repairing all pipelines, valves, and related water system
appurtenances on the Original lntertie, including the meter box,
except for the 6" gate valve, padlock and 6" flow meter (shown on
Exhibit 2 as Items 1 and 2). EPA will be responsible for the 167'
portion of the main located within both EPA and Palo Alto between
the Original lntertie and the New lntertie, which is shown on the
attached map {Exhibit 1) in green.
3
5. Sale of Water.
A. Manner of Request for Water. EPA ("Requester") may request to obtain water
from the PA ("Supplier"), which may provide water to the Requester to the
extent Supplier has water available in view of its circumstances and demands
at that time as determined by the Supplier, in its sole discretion. The Requester
will provide the Supplier with a written request for water with as much
advance notice as possible. Verbal requests for water may be permitted if
necessary, in emergencies only, and must be documented with a written
request within 2 business days. Requests for water shall be delivered to the
addressees listed in Section 19 of this Agreement.
B. Obligation to Supply Water is Limited. The obligation to supply water
hereunder is limited (1) to surplus water above and beyond that required to
service the needs of the Supplier 1s regular customers as determined by the
Supplier in its sole discretion, and (2) to a reasonable period of time to alleviate
the emergency or other temporary service disruption situation. Any sale of
water under this Agreement shall not be considered to be a dedication of
water to either Party for growth or other purposes, or an authorization of a
permanent expansion of either Party's water service area. The Supplier shall
provide verbal or written agreement to the Requester prior to the delivery of
water under this Agreement, and representatives of PA and EPA will be
present during the commencement and cessation of delivery of water. At no
time will the Requester operate the Supplier's water system appurtenances,
such as valves, regulators, or hydrants.
C. Monitoring and Metering. The amount of water provided by one Party to the
other will be monitored, metered, and documented. Metered volumes of
water provided by the Supplier shall count toward the Requester's volume of
water used for purposes of reporting to the San Francisco Public Utilities
Commission (SFPUC), the State Water Resources Control Board (SWRCB), the
Bay Area Water Supply and Conservation Agency (BAWSCA), or any other
public agency or regulatory body. Metered volumes of water provided by the
Supplier shall not be construed to increase or otherwise affect the Requester's
Individual Supply Guarantee under Section 3.02 of the Water Supply
Agreement executed by both Parties in July 2009, or the Agreement for the
Permanent Transfer of a portion of a Portion of an Individual Supply Guarantee
from the City of Palo Alto to the City of East Palo Alto executed by both Parties
in 2018. The Requester will be responsible for compliance with any reporting
requirements required by Section 3.07(8){2) of the Water Supply Agreement
that may be triggered by any sale of water under this Agreement.
6. Compensation for Water Usage. The Requester will compensate the Supplier at
the wholesale rate charged to the Supplier at the time of the delivery of the water by the San
Francisco Public Utilities Commission. Charges will be made only for months in which water is
605.5444 4
actually delivered and such payment will be made within thirty (60) sixty days after receipt of an
invoice. Meter readings will be made by and at the convenience of the Supplier. The amount of
water delivered shall be estimated using mutually agreeable methods, if conditions do not permit
metered measurement. Water supplied pursuant to this Agreement shall be accessed only
through the Original Intertie.
7. Failure to Supply Water. Neither Party shall be responsible for damages for any
failure to supply water or for interruption of the supply provided via the Original Intertie.
Notwithstanding the prior sentence, the Parties understand and agree that EPA remains solely
responsible for the 167' of main currently under EPA's control that runs from the Original Intertie
to the proposed New Intertie. If PA determines that the condition of the 167' of main is causing
water quality problems or damaging PA's water distribution system integrity, PA may, in its sole
discretion, close Valve W1815 (shown on Exhibit 1) to protect the integrity of its water system.
8. Access to Original Intertie Location. The representatives of the Parties shall at all
times have access to the Original Intertie for the purpose of reading meter registration and/or
examining the meter and valve at the Original Intertie location to ascertain whether or not they
are in good condition.
9. Compliance with Laws and Duty of Care.
A. Each Party will have responsibility for obtaining and maintaining all permits
and preparing reports or plans as necessary to comply with current or future
applicable local, state or federal regulations for the construction, repair and
replacement of the facilities that each Party is responsible for maintaining as
set forth in this Agreement.
B. Each Party shall exercise reasonable care in the performance of its obligations
and rights under this Agreement to ensure that the other Party's facilities and
operations are not impaired or damaged. If any occurrence or condition during
operation or maintenance of the Original Intertie threatens the physical
integrity or operational capacity of either Party's separate facilities, the
affected Party may stop operation or maintenance of the Original intertie in
question and/or take any action that the affected Party deems necessary to
protect its own separate facilities. The affected Party will give Notice to the
other Party of any actions taken pursuant to this Section immediately.
10. Records. The Parties shall maintain accurate and complete records of the
maintenance and use of the Original Intertie and shall make those records available to the other
Party upon request. Each Party shall maintain records of all its costs with respect to its activities
under this Agreement and make those records available to the other Party. The Parties shall
retain such records for three (3) years after the termination of this Agreement.
11. Term. This Agreement shall begin on the date set forth in the first paragraph of
this Agreement and will terminate if EPA has not completed the New Intertie by December 31,
2025. Either Party may terminate this Agreement for default by the other Party, if the defaulting
6055444 5
Party fails to cure the default within ninety (90) days from the date of the notice of the default,
or such longer period as may be agreed to by both Parties.
12. Non -Completion Payment. If EPA has not completed the New Intertie by
December 31, 2025, EPA agrees to pay PA's costs to disconnect the pipeline at valve W1815,
shown on Exhibit 1, within thirty (30) days after receipt of an invoice from PA. This clause will
survive termination of this Agreement.
13. Quantity or Quality of Water. Neither EPA nor PA make any representation or
warranty of any kind regarding the quantity, quality, or pressure of water available at any time
through the Original Intertie, except that the water provided will be in full compliance with
California Department of Health drinking water requirements. It is the responsibility of the
Requestor to verify the quality of water entering their system and to ensure that the interaction
of the water sources does not cause water quality issues.
14. Indemnity.
A. Indemnification of PA: To the extent permitted by law, EPA agrees to protect,
defend, hold harmless and indemnify PA, its City Council, commissions,
officers, employees, volunteers and agents from and against any claim, injury,
liability, loss, cost, and/or expense or damage, including all costs and
reasonable attorney's fees in providing a defense to any claim arising
therefrom, for which PA shall become liable arising from EPA's negligent,
reckless or wrongful acts, errors, or omissions with respect to or in any way
connected with the maintenance, assistance and services performed by EPA
pursuant to this Agreement, except for claims, liabilities and damages caused
by PA's sole negligence or willful misconduct.
B. Indemnification of EPA: To the extent permitted by law, PA agrees to protect,
defend, hold harmless and indemnify EPA, its City Council, commissions,
officers, employees, volunteers and agents from and against any claim, injury,
liability, loss, cost, and/or expense or damage, including all costs and
reasonable attorney's fees in providing a defense to any claim arising
therefrom, for which EPA shall become liable arising from PA's negligent,
reckless or wrongful acts, errors, or omissions with respect to or in any way
connected with the maintenance, assistance and services performed by PA
pursuant to this Agreement, except for claims, liabilities and damages caused
by EPA's sole negligence or willful misconduct.
15. Assignments and Successors in Interest. PA and EPA bind themselves, their
partners, successors, assigns, executors, and administrators to all covenants of this Agreement.
Except as otherwise set forth in this Agreement, no interest in this Agreement or any of the work
provided for under this Agreement shall be assigned or transferred, either voluntarily or by
operation of law, without the prior written approval of PA and EPA.
6055444 6
16. Integrated Document -Totality of Agreement. This Agreement embodies the
agreement between PA and EPA and its terms and conditions. No other understanding,
agreements, or conversations, or otherwise, with any officer, agent, or employee of PA or EPA
prior to execution of this Agreement shall affect or modify any of the terms or obligations
contained in any documents comprising this Agreement, any such verbal agreement shall be
considered as unofficial information and in no way binding upon PA or EPA.
17. No Third-Party Beneficiary. This Agreement shall not be construed to be an
agreement for the benefit of any third party or parties and no third party or parties shall have any
claim or right of action under this Agreement for any cause whatsoever .
18. Captions . The captions of the various sections, paragraphs and subparagraphs of
this Agreement are for convenience only and shall not be considered or referred to in resolving
questions or interpretation.
19 . Amendments . This Agreement may be changed only by a written amendment
signed by both of the Parties .
20. Notice. Any notice required or permitted to be given by this Agreement shall be in
writing, de.livered personally or deposited in the United States mail, first class postage prepaid,
addressed as follows:
If to PA:
If to EPA:
City of Palo Alto
3201 East Bayshore Frontage Road
Palo Alto, CA 94303
Attention: Water-Gas-Wastewater Operations Manager, or
Water Transmission Supervisor, 650-496-6932
City of East Palo Alto
2415 University Avenue, 2nd Floor
East Palo Alto, CA 94303
Attention: Public Works Director
Either Party by notice given as described above may change the address to which notice shall
thereafter be delivered.
IN WITNESS WHEREOF, the Parties have executed this Agreement by their duly authorized
representatives as of the day and year first above w r itten .
CITY OF PALO ALTO CITY OF EAST PALO AL TO
Assistant City Manager
~~-ni a
ityM anager
6055 44 4 7
APPROVED AS TO FORM:
ATTEST
Assistant City Attorney City Attorney
6055444 8
City of Palo Alto (ID # 12386)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: 505 E Charleston: Appeal of Safe Parking Approval
Title: QUASI -JUDICIAL. 505 E Charleston Road [21PLN -00068]: Appeal of
Director's Approval of a Safe Parking Permit Application. Approved by the
Director of Planning and Development Services o n May 12, 2021.
Environmental Assessment: Exempt per CEQA Guidelines Section 15301
(Existing Facilities). Zoning District: Single -Family Residential (R -1)
From: City Manager
Lead Department: Planning and Development Services
Recommendation:
Staff recommends that Council deny the appeal request and uphold the Director’s Decision to
approve a Safe Parking Permit at 505 E. Charleston, the Unitarian Universalist Church of Palo
Alto.
Executive Summary
On June 11, 2021 the Planning and Development Services Department received a timely
request for an appeal to the Safe Parking Permit application , 21PLN-00068 at 505 E. Charleston,
the Unitarian Universalist Church of Palo Alto. The Appellant is asking for “background checks”
to be required for participants in the Safe Parking Program. However, accepting this request
would conflict with the County of Santa Clara’s “housing first” policy approach to addressing
homelessness. Therefore, Staff recommends that Council deny the appeal request and uphold
the Director’s Decision to approve the project.
Background:
City Council approved the Safe Parking ordinance in January of 20201, which is now Palo Alto
Municipal Code 18.42.160. The global COVID-19 pandemic began shortly thereafter, dampening
interest in the program. Between November 2020 and June 2021, four congregations applied
1 Link to January 13, 2021 Staff Report: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-
reports/reports/city-manager-reports-cmrs/year-archive/2020/safe-parking-10789.pdf
City of Palo Alto Page 2
for Safe Parking Permits. Of the four, (1) one has been approved and is in operation; (2) one is
on hold by the applicant’s choice; (3) one is currently under review; and (4) the last is the
subject of this appeal.
Project Description
On March 10, 2021, the Unitarian Universalist Church of Palo Alto (UUCPA) submitted an
application for a Safe Parking Permit. The permit allows for four (4) passenger vehicles to park
onsite during the hours of 6:00 pm to 7:30 am. The Safe Parking Lot shall be operated by MOVE
Mountain View (MOVE MV), as per the agreement dated December 15, 2020 (Attachment D).
Required Findings
A Safe Parking Permit application is required to meet the following Findings:
1. The proposed safe parking use complies with the standards listed PAMC 18.42.160(f), as
follows:
a. Qualifying site. Safe parking may be allowed on a parcel with an existing, legal
church or religious institution use.
b. Number of vehicles. At no time shall more than 4 vehicles be used for safe
parking.
c. Hours of operation. A safe parking use may only occur between the hours of
6:00 p.m. and 8:00 a.m.
d. Noise. Audio, video, generator, or other amplified sound that is audible outside
the vehicles parked in the safe parking program is prohibited.
e. Shelter in vehicles. All persons receiving safe parking shall shelter within the
vehicles. No person shall be housed in tents, lean -tos, or other temporary
facilities.
f. Required facilities. Accessible restroom facilities, including a toilet and
handwashing sink, shall be available to persons utilizing the site for safe parking
at all times during the hours of operation. These facilities may be the existing
onsite facilities or mobile facilities brought onsite on a temporary basis to serve
persons utilizing safe parking.
g. Contact information. The following emergency contact information shall be
posted on site in a place readily visible to persons utilizing safe parking: (i) a
contact phone number for the safe parking program operator; (ii) the police non-
emergency phone number; and (iii) 911. The safe parking program operator
shall be available at all hours of operation at the posted phone number and shall
be the first contact for non-emergency matters.
h. Connection to county case management system. The safe parking use shall be
managed and operated by a safe parking program operator that participates in
the federal Homeless Management Information System with Santa Clara County
or other county.
i. Safe, clean, orderly premises. The safe parking area and other onsite areas
City of Palo Alto Page 3
accessed by persons utilizing safe parking shall be maintained in a safe, clean and
orderly condition and manner.
j. Compliance with laws. The safe parking use shall be operated in a manner that is
fully in conformance with all state and local laws including regulations and
permit requirements.
2. The proposed safe parking use at the location requested will not adversely affect the
health, safety, or welfare of persons residing or working in the surrounding area.
3. The proposed site is adequate in size and shape to accommodate the safe parking use.
Director’s Approval
The project was tentatively approved with conditions on May 12, 2021, subject to a 14-day
appeal period (Attachment A). Per PAMC 18.42.160(d)(2)(ii), notice was sent to all owners and
residents of property within 600 feet of the subject property. As a courtesy, the Planning and
Development Services Department arranged community meetings for neighbors to learn more
about the project and provide feedback in an organized manner, in addition to responding to
typical email and phone inquiries.
The two community meetings were held on Zoom on May 19th and May 25th. A third meeting
was held between UUCPA and Stevenson House on June 1st. The safe parking program
operator, MOVE MV, and City staff also attended this additional meeting. Due to timing of the
June 1st meeting, staff extended the appeal period to June 11, 2021.
Stevenson House, located at 455 E Charleston Road, directly abuts the UUCPA property.
Stevenson House is an affordable, independent housing community for low -income seniors.
Stevenson House residents, Board members, and UUCPA discussed various topics of concern
and developed a draft neighbor agreement. While no final agreement was reached, the
applicant incorporated some of the agreed items into their proposal. Those are reflected in the
draft revised conditions of approval (Attachment F) and site plan (Attachment E) for the permit.
These additional items include relocating the portable toilet facilities to the side of the parking
lot further from Stevenson House, specifying MOVE MV’s existing policy regarding lot monitor
checks, and allowing participants to return to the parking lot during the day to access the free
meal provided by La Comida.
Discussion:
The Board of Stevenson House filed a timely appeal on June 11, 2021. The appellant requests
that MOVE MV add “background checks” to their application process for participants in the
program, as further described in the appeal request letter, Attachment B.
At the time of this report, the applicant is not requiring background checks for participants. The
safe parking operator, MOVE MV, is funded by Santa Clara County to operate this safe parking
City of Palo Alto Page 4
lot. Santa Clara County does not support their contractors in conducting background checks at
temporary shelters unless required by law.
The County Executive’s staff further explained that the County applies a “housing first”
approach to the supportive housing system. The supportive housing system includes
homelessness prevention services, temporary shelter programs, and supportive housing
programs.
Housing first is an evidence-based practice and a growing body of evidence demonstrates:
• Tenants can move into housing faster than programs offering a more traditional
approach.
• Tenants stay housed longer and more with more stability than in other programs.
• Over 90% of tenants can retain housing stability.
• In general, tenants using housing first programs access services more often, have a
greater sense of choice and autonomy, and are far less costly to public systems than
tenants of other programs.
Temporary shelter programs, including Safe Parking, are intended to meet residents’ urgent
basic needs. Applying a housing first approach to temporary shelter programs means that the
County works with its contractors and partners to ensure that temporary shelter programs
operate with as few barriers to entry as possible (i.e., low barrier shelters). Participating in a
temporary shelter program can make other services (e.g., case management, medical services)
more accessible and help residents obtain permanent housing more quickly.
To support the health and safety of participants, staff, and community members, temporary
shelter programs focus on providing services, addressing behaviors, and/or having resources in
place to respond to unanticipated events. A program’s staffing mix and level are calibrated for
the size of the program, its operational needs, and its setting. This overarching approach is
consistent with recommendations from the U.S. Department of Housing and Urban
Development, the State’s Housing and Community Development Department, the County’s
Lived Experience Advisory Board, and the County’s community of providers. The program’s
relationship with local law enforcement also plays a role in supporting both the participants and
the local community in feeling safe.
The County stated that background checks are inconsistent with the housing first policy, as
supported by HUD, as it would discourage homeless individuals from participating in the
program and obtaining permanent housing. Therefore, the County does not support their
contractors in conducting background checks.
Due to the above policies, the applicant is not able to conduct background checks on
participants.
City of Palo Alto Page 5
UUCPA and the appellant have discussed options for compromise. MOVE MV has offered to
modify their application forms to address the appellant’s concern. The application forms could
include the opportunity for participants to self-report 1) if they are on parole or probation, and
2) if there are any legal restrictions on where they are allowed to reside. This approach is
supported by the County. The appellant has not accepted this option.
Stakeholder Engagement:
Notices of the tentative decision were provided in accordance with the Municipal Code. In
addition to the community meetings described above, s taff has been in regular communication
with the applicant and appellant. Applicant and appellant have been advised of this item being
scheduled on the agenda and opportunities to provide public input.
Environmental Review:
This project is exempt from CEQA per Section 15301 (Existing Facilities).
Attachments:
Attachment A: Director's Tentative Approval
Attachment B: Appeal Letter
Attachment C: Applicant's Project Description
Attachment D: Applicant's Agreement with MOVE Mountain View
Attachment E: Project Plans
Attachment F: Draft Revised Approval Letter
Attached: Findings and Conditions of Approval
May 12, 2021
Christopher Kan
505 E Charleston Road
Palo Alto, CA 94303
Ckan91@gmail.com
Subject: 505 E Charleston Road, 21PLN-00068, Safe Parking
Dear Mr. Kan:
The Safe Parking application for the project referenced below was conditionally approved by
planning staff on behalf of the Director of Planning and Development Services, as it was found
to meet the applicable Findings set forth in Palo Alto Municipal Code (PAMC) Section
18.42.160(d).
PROJECT: Request for a Safe Parking Program permit to allow overnight parking of up to four
(4) vehicles as incidental to the existing religious institution. Environmental Assessment:
Exempt per CEQA Section 15301 (Existing Facilities). Zoning District: R-1 (7,000).
This Director’s decision shall become final fourteen (14) calendar days from the postmark date
of this mailing (or on the next business day if it falls on a weekend or holiday) unless a written
appeal is filed with the City Clerk pursuant to PAMC Section 18.42.160(d)(3). If a hearing is not
requested, the use may begin on the fifteenth (15) day after the post date of this letter. The
project approval shall be effective for eighteen months and may be extended as noted in the
conditions of approval. Application for renewal must be made prior to expiration.
If you have any questions regarding this determination, please do not hesitate to contact me at
emily.foley@cityofpaloalto.org.
Sincerely,
Emily Foley, AICP
Project Planner
DocuSign Envelope ID: FAE5A304-2C0E-44B7-AB35-D7C70AED3260
21PLN-00068
FINDINGS FOR APPROVAL:
As set forth in PAMC 18.42.160(d), The director has found the subject safe parking permit is in
conformance with the following findings:
1. The proposed safe parking use complies with the standards listed in subsection (f) of this
Section 18.42.160.
2. The proposed safe parking use at the location requested will not adversely affect the
health, safety, or welfare of persons residing or working in the surrounding area.
3. The proposed site is adequate in size and shape to accommodate the safe parking use.
The approval of this project shall be subject to the following conditions of approval.
CONDITIONS OF APPROVAL:
Planning Division
1. CONFORMANCE WITH PLANS. Safe Parking Operations shall conform to the approved
plans entitled, "C2_505ECharlston_PLAN.pdf,” and project description entitled,
“C2_505ECharlston_DOC” submitted electronically on March 26, 2021 and on file with the
Planning Department, 250 Hamilton Avenue, Palo Alto, California except as modified by
these conditions of approval.
2. QUALIFYING SITE. Safe parking must be operated with an existing, legal church or religious
institution use.
3. NUMBER OF VEHICLES. At no time shall more than four (4) vehicles be used for safe
parking.
4. HOURS OF OPERATION. A safe parking use may only occur between the hours of 6:00 pm
and 8:00 am.
5. NOISE. Audio, video, generator, or other amplified sound that is audible outside the
vehicles parked in the safe parking program is prohibited.
6. IDLING OF VEHICLES. Additional idling is allowed if necessary to provide heat to an
occupied vehicle if the outside ambient temperature is below 40 degrees Fahrenheit, or
idling is necessary to provide cooling to an occupied vehicle if the outside temperat ure is
more than 85 degrees Fahrenheit.
7. SHELTER IN VEHICLES. All persons receiving safe parking shall shelter within the vehicles.
No person shall be housed in tents, lean-tos, or other temporary facilities.
8. REQUIRED FACILITIES. Accessible restroom facilities, including a toilet and handwashing
sink, shall be available to persons utilizing the site for safe parking at all times during the
DocuSign Envelope ID: FAE5A304-2C0E-44B7-AB35-D7C70AED3260
21PLN-00068
hours of operation. These facilities may be the existing onsite facilities or mobile facilities
brought onsite on a temporary basis to serve persons utilizing safe parking.
9. CONTACT INFORMATION. The following emergency contact information shall be posted on
site in a place readily visible to persons utilizing safe parking: (i) a contact phone number
for the safe parking program operator; (ii) the police non-emergency phone number; (iii)
911, (iv) a representative for the church, and (v) a representative for the City of Palo Alto
(i.e. the Assistant Director of Planning and Development Services). The safe parking
program operator shall be available at all hours of operation at the posted phone number
and shall be the first contact for non-emergency matters.
10. CONNECTION TO COUNTY CASE MANGEMENT SYSTEM. The safe parking use shall be
managed and operated by a safe parking program operator that participates in the federal
Homeless Management Information System with Santa Clara County or other county.
11. SAFE, CLEAN, ORDERLY PREMISES. The safe parking area and other onsite areas accessed
by persons utilizing safe parking shall be maintained in a safe, clean and orderly condition
and manner. Litter shall be picked up on a regular basis.
12. COMPLIANCE WITH LAWS. The safe parking use shall be operated in a manner that is fully
in conformance with all state and local laws including regulations and permit requirements.
13. ACCESS FOR EMERGENCY RESPONSE. Access for Emergency Response vehicles shall be
maintained at all times, to the satisfaction of the Fire Department.
14. INDEMNITY: To the extent permitted by law, the Applicant shall indemnify and hold
harmless the City, its City Council, its officers, employees and agents (the “indemnified
parties”) from and against any claim, action, or proceeding brought by a third party against
the indemnified parties and the applicant to attack, set aside or void, any permit or
approval authorized hereby for the Project, including (without limitation) reimbursing the
City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City
may, in its sole discretion, elect to defend any such action with attorneys of its own choice.
15. PERMIT EXPIRATION. The project approval shall be valid for a period of eighteen month
from the original date of approval, unless suspended or revoked sooner as set forth in the
PAMC. In the event the use has not commenced within the time limit specified above, the
approval shall expire and be of no further force or effect. In no event shall a permit be valid
beyond the expiration date of interim Ordinance No. 5490.
16. PERMIT EXPIRATION EXTENSION. If the director does not find any violation of the permit
conditions or PAMC Section 18.42.160 during the initial 90-day period, the permit shall be
automatically extended for up to an additional 270 calendar days.
DocuSign Envelope ID: FAE5A304-2C0E-44B7-AB35-D7C70AED3260
21PLN-00068
17. PERMIT EXPIRATION RENEWAL. If the director does not find any violation of the permit
conditions or PAMC Section 18.42.160 during the 270-day extension period, the permit
shall be renewed and be valid for a period of up to one year or the expiration of this
interim Ordinance No. 5490, whichever is earlier. This renewal shall take the form of an
Over-the-counter (OTC) permit and be reviewed by the Director of Planning or his
designee.
DocuSign Envelope ID: FAE5A304-2C0E-44B7-AB35-D7C70AED3260
June 11, 2021
To Whom It May Concern:
This is a letter to appeal the Unitarian Universalist Church of Palo Alto’s (UUCPA’s) Safe
Parking Program (SPP) permit application, filed by Grace H. Mah on behalf of the Stevenson House
Board of Directors and residents.
Stevenson House is a low-income senior housing project with 160 residents at 455 E Charleston
Road, Palo Alto, CA 94306. Stevenson House is next door to UUCPA, separated by Adobe Creek, and
within 600 feet of the location designated for the SPP. The concerns stated in this letter are shared by
residents of Stevenson House and the Stevenson House Board of Directors.
BACKGROUND
Stevenson House Board President Grace Mah first became aware of the City’s Director’s tentative
approval of UUCPA’s SPP permit on May 13, 2021. A community zoom meeting was scheduled for May
19, 2021. The meeting notice was not mailed to Stevenson House, nor the two neighboring schools,
Hoover Elementary School and Challenger School. In anticipation of participating in the meeting,
Stevenson House scrambled to have residents and board members attend the zoom meeting, and
President Mah contacted the headmaster at Challenger School and the principal at Hoover Elementary.
Unfortunately, the original mailing list for the May 19 meeting notice was sent to the wrong mailing
addresses, so another mailing was made on May 18 with a new community zoom meeting set for May 25,
2021.
Stevenson House residents, board members, and staff members of John Stewart Company
(Stevenson House’s property management company) attended the two zoom meetings on May 19 and
May 25 and expressed their concerns about the SPP program, mainly in regard to safety for the residents,
community neighbors, and children in the immediate vicinity who walk to school in the neighborhood. A
question came up of whether criminal background checks would be conducted, and screening would be
done to exclude violent felons and sexual offenders from the SPP program at UUCPA. This question was
referred to Move Mountain View, and the Palo Alto City Planning Department representatives at both
May 19 and May 25 meetings.
Although the May 25 community zoom meeting was arranged with Mandarin translation for the
Stevenson House residents, and held in a Stevenson House meeting room to facilitate 45 resident
participants, that was the first time the residents were informed about the SPP program, and the zoom
audio and meeting format were difficult for our residents to understand the background and full scope of
the program.
UUCPA and Move Mountain View representatives offered to attend an in-person community
meeting hosted at Stevenson House outdoors on the lawn on June 1, 2021. Residents were given time to
absorb the information from the recording and presentation of the zoom meetings and about 40 residents
and some community members expressed concerns and asked questions about the SPP program in
general and UUCPA’s planned program. Again, safety concerns were of highest priority for the residents
and the question of criminal background checks was asked again but not definitively answered.
A meeting was held with UUCPA to discuss a neighborhood agreement which would take into
consideration a number of Stevenson House residents’ concerns, and the agreement addressed placement
of the outdoor toilet, confirmation of security checks every evening, and access to the La Comida lunch
program to vehicle dwellers. The agreement did not include a requirement for criminal background
checks because UUCPA and Move Mountain View were going to get confirmation from the Santa Clara
County Office of Supportive Housing on background checks.
The appeal deadline was postponed to June 11, 2021, and there is still no answer regarding the
legality of criminal background checks for vehicle dwellers applying to the SPP program.
While the Stevenson House residents and Board Members support the efforts to help the less
fortunate in our area, this lack of criminal background checks is of serious concern and seems to be
inconsistent with the best practices established by other, successful SPP programs. While we promote the
compassionate goals of helping those in need, we still need to ensure that any proposed SPP can be
implemented in a responsible way and in a way that is safe for the community and vehicle dwellers
themselves.
SPP DOES NOT SCREEN FOR CONVICTED SEX OFFENDERS OR INDIVIDUALS
CONVICTED OF RECENT, VIOLENT FELONIES
Move MV has stated that it will not check to see if applicants are convicted sex offenders or have
recently committed a violent felony.
Failure to screen for sex offenders or recent violent felons is inconsistent with the best practices
set by other cities. See examples from other SPP programs across Santa Clara County and the State:
1. Cupertino (guidelines suggest screening by experienced service provider, including Megan’s law
check)1;
2. Culver City (the only people eligible for the program are “[i]ndividuals who are 18 years and
older, [drive] an operational vehicle, and [complete and pass] a background check”)2;
3. Fullerton (“[a]ll participants will be required to pass a background check to be eligible to enter
the program. Registered sex offenders, a history of criminal arrests, or a conviction for a violent
crime are disqualifiers for the program… Each participant will be vetted by the City of Fullerton
and Fullerton PD”)3;
4. Los Angeles (the SafeParking LA website states that “[a]ll adults are also screened in the
National Sex Offender database”)4;
5. Monterey (participants must be alcohol and drug free, free of police warrants, and the program
will not accept applicants with severe mental illness)5;
6. Morgan Hill (applicants are vetted through the Morgan Hill PD and must pass a background
check)6;
1 Safe Parking Guidelines provided by the Winter Faith program.
2 https://www.culvercity.org/Services/Housing-Health-Human-Services/Safe-Park-Program
3 https://www.cityoffullerton.com/documents/Safe%20Parking%20FAQ.pdf
4 https://www.safeparkingla.org
5 http://www.onestarfishsafeparking.org/program-requirements.html
6 FOCUS Program: http://ca-morganhill.civicplus.com/DocumentCenter/View/23469/Focus-Safe-Parking-
Program_PDNewsletter_Fall2017.
7. Redwood City/San Jose (Life Moves excludes violent felons and sex offenders)7;
8. San Diego ("[a]ll adults are run through the Megan’s Law database and the National Sex
Offender Registry. They are also asked if they have been convicted of a violent crime which
disqualifies them for enrollment." Also, "[the operator’s] case managers will work with the
Sheriff’s Department...”)8;
9. San Luis Obispo (background check required)9;
10. Santa Barbara (City of Lompoc) (resolution of the City Council requires that “participants shall
submit to a criminal history background check)10;
11. Santa Cruz (the Safe Spaces Parking Program will “[d]etermine criminal background to exclude
those that have a record for sexual predation, violent crime or criminal behavior associated with
substance abuse.”)11; and
12. Walnut Creek (background checks for violent crimes, sexual assaults or open warrants by the
police).12
In fact, the Homeless Policy Research Institute released a study of safe parking programs and
noted that “[m]ost programs… screen out sex offenders and recent violent felons using a background
check system” (emphasis added).13 Much like landlords presently conduct background checks for their
prospective tenants, these other programs recognize the importance of screening.
John Stewart Company, Stevenson House’s property manager, screens all of our housing
applicants at Stevenson House. John Stewart Company’s management reports that housing
providers are not prohibited from running criminal background checks in Santa Clara County.
7 https://www.211ca.org/detail/?idServiceAtLocation=211santacl-
70563584&location=santa%20cruz%20county%20ca&user=
8 https://www.jfssd.org/our-services/adults-families/safe-parking-program/safe-parking-north-county/
9 This is required by ordinance. https://www.slocity.org/home/showdocument?id=2540
10 https://www.cityoflompoc.com/home/showpublisheddocument?id=27025 (Section I.D(2)).
11 https://www.afcsantacruz.org/safespaces-program.html (under procedures link)
12 https://trinitycenterwc.org/wp-content/uploads/2019/08/Safe-Parking-Program-Description.pdf. This program appears to
currently be on pause, possibly due to funding, but was operational for nine months.
13 https://socialinnovation.usc.edu/wp-content/uploads/2018/12/Safe-Parking-Literature-Review.pdf
The new FEHA law just prohibits providers from issuing blanket bans for criminal records and limits
allowable denial to crimes that could have a direct impact on the community, such as violent crimes,
sexual offenses, etc. I’ve attached an FAQ regarding this law for reference as Appendix A.
Such a requirement would not be onerous. In order to participate in the SPP program, the Guests
must have a valid license, car insurance and registration. Thus, applicants to the program should already
have the documentation required in order to apply.
Additionally, the ultimate goal of the program is to transition participants to stable housing and
find a job. A quote from a 2018 Mercury News article about Move MV/Lots of Love states that "[t]he
goal is not to merely give them a safe space, but to get them out of their vehicles and into permanent
homes. Everyone who participates will have to sign up for housing and demonstrate they are serious
about the task."14 Participants also need to show a willingness to work with case workers to find
permanent housing. Accordingly, the Palo Alto SPP program should be finding participants who are
willing to provide the information for a background check, as it demonstrates "seriousness about the task"
and is an indicator of greater likelihood of their success in the program. This is especially true since
background checks will often be required by landlords and employers as participants work to transition to
more permanent housing (see, e.g., a survey by HR.com shows 96% of employers require background
checks).15
Further, as UUCPA, along with a significant number of nearby churches who are participating in
the SPP, are in close proximity to a number of homes with young children, local elementary schools and
parks, the failure to check for sex offenders is of particular concern and may adversely affect the health
and safety of the surrounding area.
The City of Palo Alto and Move Mountain View are essentially gathering a group of unscreened
individuals, placing a large number of them in close proximity to each other (and to residential
14 https://www.mercurynews.com/2018/06/12/mountain-view-nonprofit-kicking-off-2-year-trial-to-get-car-dwellers-off-
streets/
15 https://www.hr.com/en/resources/free_research_white_papers/hrcom -background-screening-june-2019-
research_jwvmqi89.html
homes/schools), and not safeguarding the community by running criminal background checks of these
vehicle dwellers.
The community members are entitled to a proactive approach to safety, with criminal background
screening provided before problems occur.
CONCLUSION
For the reasons detailed above, the Stevenson House Board of Directors respectfully request that
the approval of the UUCPA SPP program be revoked.
We note that if criminal background checks are included in the vetting process, we would
withdraw this appeal and support the UUCPA SPP permit and program.
Sincerely,
Grace H. Mah
Stevenson House Board President
APPENDIX A
Fair Housing and Criminal History FAQ, Department of Fair Employment and Housing, April 30, 2020
THE DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
THE MISSION OF THE DEPARTMENT OF FAIR EMPLOYMENT
AND HOUSING IS TO PROTECT THE PEOPLE OF CALIFORNIA
FROM UNLAWFUL DISCRIMINATION IN EMPLOYMENT,
HOUSING AND PUBLIC ACCOMMODATIONS, AND FROM
THE PERPETRATION OF ACTS OF HATE VIOLENCE AND
HUMAN TRAFFICKING.
Fair Housing And Criminal History
The Fair Employment and Housing Act prohibits discrimination against tenants or homeowners based on various protected characteristics, such as race, national origin, ancestry, disability, sexual orientation, marital status, and gender identity.
Housing providers sometimes check whether a person has a criminal history when making a housing decision, such as whether to rent to an individual. While providers have legitimate interests in screening potential tenants to determine if they can fulfill their obligations as tenants, individuals with criminal histories face barriers to housing even when their history bears no relationship to their ability to be responsible tenants.
New regulations from the Department of Fair Employment and Housing (DFEH) address when and how housing providers may lawfully consider criminal histories, in order to protect against unlawful discrimination. DFEH is providing this guidance concerning the use of criminal history by providers or operators of housing.
Which California laws apply to the use of criminal history by housing providers?
California’s Fair Employment and Housing Act (FEHA) protects people from housing discrimination based on protected characteristics including race, color, national origin, religion, disability, gender, gender identity, familial status, veteran/military status, sexual orientation, and source of income. Most housing providers are also covered by the Unruh Act, which prohibits discrimination on the basis of immigration status, citizenship, and primary language, among others. Having a criminal history is not in itself a protected characteristic under FEHA or the Unruh Act. However, regulations that went into effect on January 1, 2020 implement FEHA with respect to the use of criminal history in housing (California Code of Regulations, Title 2, Sections 12264-12271).
When does a housing provider violate California law if they consider someone’s criminal history?
A housing provider’s policy or practice regarding criminal history will violate California law when it has an unjustified discriminatory effect on members of a protected class, even when the provider had no intent to discriminate. In California as in the rest of the nation, African Americans, Hispanics (or Latinos), and certain other groups face higher rates of arrest, conviction, and incarceration than the general population. The use of criminal history information in housing decisions can therefore have a disproportionate negative affect on these protected groups.
In addition, a housing provider’s policy or practice regarding criminal history will violate California law if it constitutes intentional discrimination on the basis of a protected characteristic. For example, it is unlawful for housing providers to: use criminal history screenings to intentionally exclude individuals because of their race, only run criminal history screenings on certain racial groups, or treat individuals in different racial groups differently based on comparable criminal history information.
Additional information relevant to this question are provided in the FAQs below and the regulations.
1
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PAGE 1 OF 4 APRIL 30, 2020 / DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
Fair Housing And Criminal History
Who must comply with California’s fair housing laws?
• Landlords
• Property management companies
• Homeowners associations
• Public housing authorities
• Real estate agents
• Home sellers
• Property insurers
• Builders
• Mortgage lenders
• Tenant screening companies
• Consumer reporting agencies
• Others
Can a housing provider advertise or indicate a blanket ban against applicants with criminal records?
No. Housing providers cannot make any statement indicating a blanket ban on renting to anyone with a criminal record. The law prohibits advertisements, screening policies (oral or written), or statements with blanket bans such as “No Felons” or “We Don’t Allow Criminals Here.” However, it is not unlawful for a housing provider to advertise or state that it will run a lawful criminal history check.
May a housing provider lawfully check an applicant’s criminal history?
Yes. Generally, a housing provider may check the criminal history of an applicant, although there are some types of criminal history information that providers may not seek or consider (see FAQ 6 below). If a housing provider intends to deny someone housing (or otherwise take an adverse action against someone) it must be based on a past criminal conviction. And, the law requires the provider to follow certain guidelines, which are set forth in the regulations (see FAQ 7 below). Most importantly, the conviction the provider is concerned about must be a “directly-related conviction.” This means a criminal conviction that has a direct and specific negative bearing on a substantial, legitimate, and nondiscriminatory interest or purpose of the housing provider, such as the safety of other residents, the housing provider’s employees, or the property.
In determining whether a criminal conviction is directly-related, a housing provider should consider the nature and severity of the crime and the amount of time that has passed since the criminal conduct occurred. For example, a ten-year-old misdemeanor conviction for a driving offense would not likely be directly-related to fulfilling financial obligations because there is no rational relationship between the violation and the identified business interest. In contrast, a recent criminal conviction for residential arson could be directly-related to the risk that an individual may injure other residents or property because there is a rational relationship between recently committing residential arson and injuring residents or property.
3
4
5
PAGE 2 OF 4 APRIL 30, 2020 / DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
Fair Housing And Criminal History
6 What types of criminal history information are a housing provider prohibited from considering?
It is unlawful for a housing provider to seek or consider the following:
• Arrests that did not lead to a conviction;
• Information indicating that an individual has been questioned, apprehended, taken into custody, detained, or held for investigation by law enforcement;
• Infractions;
• Referral to or participation in a pre-trial or post-trial diversion program or a deferred entry of judgment program, unless the applicant offered this information as mitigating information (see FAQ 8 below);
• Criminal convictions that have been sealed, dismissed, expunged, or otherwise rendered legally inoperative, unless the applicant offered this information as mitigating information (see FAQ 8 below); or
• Adjudications or matters processed in the juvenile justice system, unless pursuant to an applicable court order or unless the applicant offered this information as mitigating information (see FAQ 8 below).
If a housing provider would like to consider criminal history information (aside from the prohibited information detailed in FAQ 6 above), what should the provider’s policy or practice look like?
A housing provider may consider certain criminal history, but the provider’s policy or practice should:
• Be narrowly tailored and focus on whether any criminal conviction is “directly- related” (see FAQ 5 above);
• Provide an opportunity for applicants to present individualized, mitigating information either in writing or in person if the housing provider is concerned about an applicant’s past conviction;
• Provide written notice of the opportunity to all applicants to present mitigating information if a housing provider is concerned about a past conviction;
• Consider the factual accuracy of the criminal history information of the applicant, meaning the background report does not contain outdated, incorrect, or falsified information or information that is erroneously attributed to the individual being considered;
• Delay seeking, considering, or using a third-party report of criminal history information until after an individual’s financial and other qualifications are verified;
• Provide a copy or description of the criminal history background check policy to an applicant upon request; and
• Consider mitigating information in determining whether to rent to an applicant with a past criminal conviction.
7
PAGE 3 OF 4 APRIL 30, 2020 / DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
Fair Housing And Criminal History
8
9
What is mitigating information?
Housing providers should consider mitigating information when considering an applicant’s criminal history. Mitigating information means credible information about the applicant that suggests that the applicant is not likely to pose a demonstrable risk to the health and safety of others, the property, or other substantial, legitimate, and non-discriminatory interest or purpose of the housing provider. Mitigating information must be credible information that a reasonable person would believe is true based on the source and content of the information.
Mitigation information includes but is not limited to:
• The age of the individual when the criminal conduct occurred;
• The amount of time that has passed since the date of conviction;
• Whether the conduct arose as a result of a disability;
• Whether the conduct arose from status as a survivor of domestic violence;
• Whether the individual has maintained a good tenant history before and/or after the conviction;
• Whether there is evidence of rehabilitation efforts, including satisfactory compliance with all terms and conditions of parole and/or probation; successful completion of parole, probation, mandatory supervision, or post release community supervision; and
• Other conduct demonstrating rehabilitation, such as maintenance of steady employment.
May a housing provider rely on third parties to perform criminal history checks?
Yes. However, it is not a defense for a housing provider to have relied on a third party’s criminal history report if the use of the criminal history violates fair housing laws, and such third parties are also subject to California’s fair housing laws. Housing providers that rely on criminal histories prepared by third parties, such as consumer reporting agencies, may wish to seek from the third party details on any criminal records discovered so that the housing provider can make a lawful, individualized assessment. Furthermore, other laws limit the extent to which consumer reporting agencies can report such information.
It is unlawful for these agencies to report records of an applicant’s arrest, indictment, information, misdemeanor complaint, or conviction of a crime that, from the date of disposition, release, or parole, are more than seven years old (California Civil Code section 1785.13).
Where can I obtain more information?
Please see our website at www.dfeh.ca.gov for more information and resources.
PAGE 4 OF 4 APRIL 30, 2020 / DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
February 17, 2021
Dear City of Palo Alto Planning Department,
We at the Unitarian Universalist Church of Palo Alto (UUCPA) are writing to apply for a Safe
Parking program permit. We have signed a contract with the operator Move MV. We will
comply with all requirements set forth in PAMC §18.42.160. We intend to operate the program
from 6 PM to 7:30 AM. Please see below for emergency contacts for the program.
Thank you for your consideration,
Christopher Kan
UUCPA Safe Parking Chair
Emergency Contacts:
Move MV Office
650-861-0181
Move MV Lot Monitor
650-935-1141
Christopher Kan
UUCPA Safe Parking Chair
626-840-0088
UUCPA Office
650-494-0541
MOVE Mountain View
Safe Parking Program
Program Provide: Agreement
AZL.
This agreement is made on this t e7ay of December 2020 by and between The Unitarian
Universalist Church of Palo Alto (UUCPA) ("HOST") ) and Move Mountain View ('Move MV").
California non-profit corporatism (collectively "the PARTIES -1.
HOST agrt c:s Io provide all parking spaces ovemirtl ^n its parking tot Icxxiter<f a: b05 East I Char'eston i-a:a:i, Palo
Alto. Liftiornia ,-n then ixtder tandng that the use of hear parking spaces WV he utdcf the marit er; nt of Move
MV. The vehicle; osvrrer;-lrxxxit,zrt?s are known herein enas-.
HOS-i agree to txotc;:.1 tl:v privacy at Clients parking in the F(OSTS Lot by aticring to The requirements ot eiar:
t1IPAAregulations. Compliarve includes not sharing GUEST names, images or any &ritifyir.•p -. lcrratiorz put dy.
HOST I agit-nos that Move My w 1 bo suit ly rE:, f'oririble for cog) mnnagerrrent, cocrdinah:1n, rnana nr, i rsec r d
r gistr >ttirin, Ord the ring of GUEST issucs'>erile they aro using the overnight parking rpa:ace at HOST'S 1 of and
will supply s of to : erzoe this: prey.
1OS t agrees to arerd orientation 10 earn how to serve are Irte act w_Ih t1w iems pear to clpx:ninq the HOST tot
t IQS1 agroos that it- y may cellat:c t ate with Move MV in opportenit:e:: rut ti's HC.,S 1 b provide additional i�4stanc
to tic (lent!: of Mote hrili. Fcr c o tir lily of care Move MV stiatt guide nd manage these aiiiaborations. Gifts of fead,
hotel vouchers, clothing, etc. iil be colleted a; Move MY offices :rid distibuted 10 the Clients.
HOS I .-afire ; that prcxiram concerns oil the fart of The HO : i s#hail *,e directed to the Move MV Prorirarri Director and:
,r Opcations M; eager. I4ost acmes that Move MV will be the scie marrage-r el the (31.1FST services Pluwjed by Move
I4OSE i;iret s that they shall nril take tappiicatlo'rs for Ra; rkirrg Ict E.pac s This Iasi( is reserved c rictr for Move MV
Move MY :green: la provtdu Lot Monitrr(r) t l �;aput i^t: and mirrlairr the Site Parking Program at the HOSTS. Lot
Move MVP agues to provide Case ivlartagerrxart!.
Mn.'r. M unes: to prov;,d= at le;,, ! S7 OK 111 in Insu-artce arid will supply oertficalu ref average to I40ST.
!CST and MOVE ?,ter'
1. Term_ T ho term of this Agree nient tat! o •-rte }:x.i on the date that the last racy &y signature is affixed (the
Ffiective Dater, and snail continue until 1.)mombcr. 7021, unlcs:.; uitr 0r prey terminates the Aires ant �=
provided bereiin.
Site Specific Agreements: In addition to the feigns sot fcr'h harm, the: Pd? T +LS will exixute the Site Terri
SFeet attached hemeto as Exhibit A thal MI set forth cite. acfoements with r:::>7xd to the uze of llOST's site
The terms of the Site TerTil S ieixmay induce Exrurs ot operation. v-chd o type , client demographics, site-
ocific rule, and other la -ms to which the Parties agree. Site specific agreements are rnc: wrper ate herein by
referer.,-c: aid may only be amended in writing, subjee.:o other i lkx:al regt; reinr?n'.^-. of HOS 1
;s. Permits its only Upon E Move of Written Agreement with Clients: a.e MV ►�;'.I i,� ue permits to
r M to
authorized Clie :t:: as pF avAed in the Site term Sheet and will cry i _.,: permits Clients whom Wove
MV ►,ati a. wnirten agreement to ttr the Designated Space for overnight parking.: ere written ogre"7ent
between n Move kV and Orients will at a minimum contain t; -e fc*owing oand: irx'r
A No drugs, mallow °, rrr aicxtioI Toy be contained in the vehicle Cf consumed nn the HOST
property.
a_ No firearms or weapons ins of pry kind are eerrri:►ed
No cooking Of toed preparation may ne performed outside of Clients' vertu••
D. All trash, including hunan waste, mist be disocsed el properly at anoihe: lcx:afion and not cn the
property of the l- OSi. 1-xow►ravor. if at its election 11051 provrc;es a trash andrx recYcielg recepJarlu fo'
Use by C 1ierrts, Ih>o o receptacles may be used as indicakyi.
f . No music may he praycxi :h4. cal be neard cx- ourrouneng .accwalka and propsrii &
F. Par rir'g IS; 1imi1cd is the program houra and days as 1,731 forth in the vile Term cheat
The CUES waist pa: se.:= -s• a =rent drivers iirc:risco, vehicle rc stratior: incur ?GC for the
vehicle that will he pa r:'cd in :he L:e5r,inated race. Move MV will keep a rx,py of all thtr�e
documents in Its
t I. Vehkie may only :x: crxupied by deFigrizted ctienzo and approved reginterec: hcu:>c:r:-old member
Additinn4 L.tiregistcred coo pr..r71 are nc' allowed.
i. Vehicles must park at least 'A mile aaa? from the lot (luring non operating liars.
J. Clients rm.14 er.xr ly with at applicable focal, stater and fcdera laves nzries, and regulations.
K. A parent cr guardi i must supervise child:on at ail tirr►e :.
f . ere lo rules will :emit in termination from the program and expulsion from the 1 O
property.
M. Cttents and F,yti nhcic mernbets waive any Telocaiun htncfrfs and riohls to tenancy
f:. C en;_ may n:,t 'cc. c•..l_ide
(.•; t.D •s c. nC') .'lr
r"ddit on terms to effectuate tee paovafionu contained Aiihan the r�etrant :lilt: 1 rm : i :i 'Hill be in:ieriad in t o
Witten Agrccmert t•,A n Move MV and Clients.
4. Authorized Vehicles Only: NI:we MV vrilf use real able efforts to er .re that only one vehicle owner ov tt•e
CUES! is p kid in the Desicnated Spy during program hours. Move MV will supply th'o GUEST, who is
auihoti.uc2i to use Lire UeNgr:arrxl Spy e. a 'permit' to be displayed in the GUESI's vehicle window
3_ Removal of Vehicles: Subject to tt-x3 California 'vehicle rode, upon notification by HOSI. MOVE kilt/ .tip
remove any 'yen e parked on rno properly after 7 CO am (or other cb ng time centairJed within the Site ier :
Sheer), including but not limiter! lo .r: atandorted and rrxiperablo vehicle. Upon notification by HOST, MOVE
MV v spry rclr•ove wry vehicle that is awned hy a CIJi-S f t1i packed :any', fieic on the :o1 c'hcr than in a
C osignalec Spam: ;a: rd any un .~accred vohi o parked on the pre{:t)rta'. To this &rd_ i-IOSi agrees lc allow
MOVE MV to :,ast t'ie lot with tcrvtrrrrpound warning which are iegally required before removing vehicle -Y.
from the lo~
6. Indemnification: t b:SVF MV a l eetermd. indemnity and brit; ha doss HOST, its officer::, ayt:rts and
crrc,}oyoes ire. :pry and of claims, den: ifs, daT ages, costs, expert (Including reasr,riable attorney's fees),
.rdgmer.,,.: �t or lahikties arising cut of ci: rrage or injury c:ansc d by a GUEST on a adjacent to I tOSi property. except
those claims, demands, damages, x,sts, expenses, judgments or tiabi ifies resulting from the grass negligence or
willful misolnduc: of HOST, its emp oyees, tagenl % or rcprc ntAi'res. MOVi: 41V provide a'C xlificate of
Liabiiity In;:ur.anr f naming the HOST a:> art ai ditional insured to hOS i. MOVE tAl dial notify HOSI immediately
ri the: tw&'. it :I any .-;ccidt;nt, damage or irl .try irrzing oUt of or in :x.)nneCtOn'a'ih this: Ai rcernnrrt
MOVIt )AV ::Ii notify HOST immediately in the event ot any accident, damage 0 ir5ury 3 is:: j out of or in
cennecton this Artr€ omen:.
7. Compliance with Laws: 'MOVE t fv'vrill comply :vitti ,all app}icable laws, s:taturtc , o'dinances, mks and rrag.riathons
rel ling to the vt}EST's use of the Designated SpaCc.
8_ Condition of Property and Improvements: HOST rri*cis no representations a warrantes regarding the
suitability of the De -signaled d Spaces for otienight sleeping or regarding conditions of me improvements in the
pa irparg,ing lot cwrn(7i by the fi'OS f.
9. Alterations: MOVE MV may rot ;hoar a make irrprrj'loniums to the Designated Space or tree parking lot M hrt:l
the express written awroval of HOST.
10. Governing Law: fr :i .Ajrt:sm nt is govemcd by the laws of the State of C i4ornia
11. Whale Agreement This agree r nl inducing the Site Term Sheet attached as Extubit A. r. nst tctcs the entre
a7_ rc-e—eitt terweeri the F'a1ies related to th ux. a; the De ignalxi Sp+x^.e and supci des all prior written and
representations, promises or understandings belv.e.an the parties .elated thereto
12_ Amendments: Any arritxxirnenfs to this Agreement must be in wilting and executed by both part es.
13 Severability: If army provi ion of this hgrocrnent is invalid cr unenforocable with respect to any party, th
remair>:ter of this Agreement or the application of Stich provision to pers:ins other tt-an ttwrz.le a-; to whGrn it it: held
invalid cc unenloroc;atie, will riot be affected and each pro.. isron of this Agreement viii bo va rd and enforceable to the
fullest ci.tttit pcermittr by law.
14. Termination: ThisAorecrnernt may he terminated by either party in i citing with 3U Jays' notice. iIOST will altaw
urn io 60 days to ni er c ients lo other available Safe Parking Lots.
15. No Waiver i ne voiver tr either party of 4-Yy term, covenant, :.-,grs taunt or aoric lint contained in th.zs
A,get- meat s aIi not be decided to be wa! vrr of any ;:;:`i cqucnt breast of the cr a -:y voter term, OOveri art,
:-xrrr,•txiicYt or conditicn tnrrtairx;J in this Agreement.
1b. Temporary Residency The patio* htxvtQ ;knowiec ge and agree that CliertW aro tempt tar/ Lis (x%t' oast
:hr11 have no rights to perrnancnt rutidoncy and/or relocation rights as a aisult of using the Designated Sp the
site. MOVE MV : mill defend, inde' r_ fy ;,rid: tarter harmless : IOST, I:: nl=trx-.ra , Xonts and rxriplayoes from any and aII
cis demands, darrnage , costs, expanses (nc u fincj reasonable attorneys fees), judgraeaits or tiabditier arirry cut
of :y andhhl tenancy anti/or rctocanon clams or Clients arising from cx:uupa icy on the t lOST's site.
HOST rnd i tt;.'o WI have e;iecti e! Itz Agrrernerlt a5; of the list date SIB %nrth txsiu*.
HOST
a; ft tlra (.1 ii;PA Pz,arti President
bec . Z' z 0
MOVE MV
By .' �. 'L,� ar>�7r:ti, ,..44,4,1. z)
(Signature, i tile]
1=( / a ' 7
Date • _
EXHIBIT A: SITE TERM SFREET
OF OWNER: l_nrversalrst Church of Salo Alto fUUCPA j
ADDRESS: tri_ _ast C aricYcr Road
Palo Alto, CA 943D
Number of Spaces and Hours or Operation:
Surje 1 to the to -ms et :h.:.4,,Areement, MOVE MV desanated clients may use
4 ckg.ii tnaie.d pakiny hcI'uu n the how,: of 6prn PST and 7.33am PST, 7 days per weeii for
cne-night paicina. This ohedulc may Dri amended based on oilio needs of the 1.10ST.
t• Permitted Vehicles: I •= T r sLc r allowed vehidla t p s.
Ver..•_b_ tv:.+..:s are:
Pa:,scrtsic:r Cars,
Pickup frucks and
Vans.
Aikk
hl [ IM
Clients: HOST T may specify Clients (gender and age:) parmitied to use the facility. Lxar,Oes ac worrm.:n
only, families with children etc.
Olicnts permitIod to ca., far�tily arc.
No grtnrier or age restrictions.
Other Site• Specific Agreements
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Attached: Findings and Conditions of Approval
August 9, 2021
Christopher Kan
505 E Charleston Road
Palo Alto, CA 94303
Ckan91@gmail.com
Subject: 505 E Charleston Road, 21PLN-00068, Safe Parking - REVISED
Dear Mr. Kan:
The Safe Parking application for the project referenced below was conditionally approved by
planning staff on behalf of the Director of Planning and Development Services, as it was found
to meet the applicable Findings set forth in Palo Alto Municipal Code (PAMC) Section
18.42.160(d).
PROJECT: Request for a Safe Parking Program permit to allow overnight parking of up to four
(4) vehicles as incidental to the existing religious institution. Environmental Assessment:
Exempt per CEQA Section 15301 (Existing Facilities). Zoning District: R-1 (7,000).
This Director’s decision shall become final fourteen (14) calendar days from the postmark date
of this mailing (or on the next business day if it falls on a weekend or holiday) unless a written
appeal is filed with the City Clerk pursuant to PAMC Section 18.42.160(d)(3). If a hearing is not
requested, the use may begin on the fifteenth (15) day after the post date of this letter. The
project approval shall be effective for eighteen months and may be extended as noted in the
conditions of approval. Application for renewal must be made prior to expiration.
If you have any questions regarding this determination, please do not hesitate to contact me at
emily.foley@cityofpaloalto.org.
Sincerely,
Emily Foley, AICP
Project Planner
21PLN-00068
FINDINGS FOR APPROVAL:
As set forth in PAMC 18.42.160(d), The director has found the subject safe parking permit is in
conformance with the following findings:
1. The proposed safe parking use complies with the standards listed in subsection (f) of this
Section 18.42.160.
2. The proposed safe parking use at the location requested will not adversely affect the
health, safety, or welfare of persons residing or working in the surrounding area.
3. The proposed site is adequate in size and shape to accommodate the safe parking use.
The approval of this project shall be subject to the following conditions of approval.
CONDITIONS OF APPROVAL:
Planning Division
1. CONFORMANCE WITH PLANS. Safe Parking Operations shall conform to the approved
plans entitled, "C2_505ECharlston_PLAN.pdf,” and project description entitled,
“C2_505ECharlston_DOC” submitted electronically on March 26, 2021 and on file with the
Planning Department, 250 Hamilton Avenue, Palo Alto, California except as modified by
these conditions of approval.
2. QUALIFYING SITE. Safe parking must be operated with an existing, legal church or religious
institution use.
3. NUMBER OF VEHICLES. At no time shall more than four (4) vehicles be used for safe
parking.
4. HOURS OF OPERATION. A safe parking use may only occur between the hours of 6:00 pm
and 8:00 am.
5. NOISE. Audio, video, generator, or other amplified sound that is audible outside the
vehicles parked in the safe parking program is prohibited.
6. IDLING OF VEHICLES. Additional idling is allowed if necessary to provide heat to an
occupied vehicle if the outside ambient temperature is below 40 degrees Fahrenheit, or
idling is necessary to provide cooling to an occupied vehicle if the outside temperat ure is
more than 85 degrees Fahrenheit.
7. SHELTER IN VEHICLES. All persons receiving safe parking shall shelter within the vehicles.
No person shall be housed in tents, lean-tos, or other temporary facilities.
8. REQUIRED FACILITIES. Accessible restroom facilities, including a toilet and handwashing
sink, shall be available to persons utilizing the site for safe parking at all times during the
21PLN-00068
hours of operation. These facilities may be the existing onsite facilities or mobile facilities
brought onsite on a temporary basis to serve persons utilizing safe parking.
9. CONTACT INFORMATION. The following emergency contact information shall be posted on
site in a place readily visible to persons utilizing safe parking: (i) a contact phone number
for the safe parking program operator; (ii) the police non-emergency phone number; (iii)
911, (iv) a representative for the church, and (v) a representative for the City of Palo Alto
(i.e. the Assistant Director of Planning and Development Services). The safe parking
program operator shall be available at all hours of operation at the posted phone number
and shall be the first contact for non-emergency matters.
10. CONNECTION TO COUNTY CASE MANGEMENT SYSTEM. The safe parking use shall be
managed and operated by a safe parking program operator that participates in the federal
Homeless Management Information System with Santa Clara County or other county.
11. SAFE, CLEAN, ORDERLY PREMISES. The safe parking area and other onsite areas accessed
by persons utilizing safe parking shall be maintained in a safe, clean and orderly condition
and manner. Litter shall be picked up on a regular basis.
12. COMPLIANCE WITH LAWS. The safe parking use shall be operated in a manner that is fully
in conformance with all state and local laws including regulations and permit requirements.
13. ACCESS FOR EMERGENCY RESPONSE. Access for Emergency Response vehicles shall be
maintained at all times, to the satisfaction of the Fire Department.
14. INDEMNITY: To the extent permitted by law, the Applicant shall indemnify and hold
harmless the City, its City Council, its officers, employees and agents (the “indemnified
parties”) from and against any claim, action, or proceeding brought by a third party against
the indemnified parties and the applicant to attack, set aside or void, any permit or
approval authorized hereby for the Project, including (without limitation) reimbursing the
City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City
may, in its sole discretion, elect to defend any such action with attorneys of its own choice.
15. PERMIT EXPIRATION. The project approval shall be valid for a period of eighteen month
from the original date of approval, unless suspended or revoked sooner as set forth in the
PAMC. In the event the use has not commenced within the time limit specified above, the
approval shall expire and be of no further force or effect. In no event shall a permit be valid
beyond the expiration date of interim Ordinance No. 5490.
16. PERMIT EXPIRATION EXTENSION. If the director does not find any violation of the permit
conditions or PAMC Section 18.42.160 during the initial 90-day period, the permit shall be
automatically extended for up to an additional 270 calendar days.
21PLN-00068
17. PERMIT EXPIRATION RENEWAL. If the director does not find any violation of the permit
conditions or PAMC Section 18.42.160 during the 270-day extension period, the permit
shall be renewed and be valid for a period of up to one year or the expiration of this
interim Ordinance No. 5490, whichever is earlier. This renewal shall take the form of an
Over-the-counter (OTC) permit and be reviewed by the Director of Planning or his
designee.
Neighbor Agreement Conditions
The following conditions have been voluntarily agreed upon between the neighbors and the
Unitarian Universalist Church of Palo Alto, and as modified by the City to ensure
implementation:
18. LOT MONITORS. Move MV shall ensure that a lot monitor checks in at least three times per
evening while the program is operating. These check ins will happen when clients arrive in
the evening, in the middle of the night, and when clients leave in the morning.
19. MEALS AT LA COMIDA. Safe parking guests are allowed to access meal services from La
Comida at Stevenson House. Safe parking guests will be advised on the operating hours of
the La Comida program and will be allowed to park during the day at UUCPA to access
meals. The time shall not exceed a window between 30 mins before and 30 min after the
operating hours of the La Comida program.
1
Kang, Danielle
From:Rice, Danille
Sent:Friday, August 6, 2021 3:46 PM
To:Council Agenda Email; Council, City
Cc:Executive Leadership Team; ORG - Clerk's Office
Subject:Council Consent Agenda Questions for August 9: Item 3 and 5
Dear Mayor and Council Members:
On behalf of City Manager Ed Shikada, please find below the staff responses to inquiries
made by Councilmembers in regard to the Monday, August 9 Council Meeting consent
agenda. Staff responses are below.
Item 3: Downtown Automated Parking Guidance System Design‐Build Contract
Item 5: 505 E Charleston: Appeal of Safe Parking Approval
Item 3: Downtown Automated Parking Guidance System Design‐Build Contract
(Councilmember Tanaka)
1. Have constituents expressed concern for the confusion or ineffectiveness of the
current parking garage systems?
Yes, Palo Alto residents and visitors have voiced frustration with the lack of parking
guidance in our most heavily trafficked districts. The new guidance system will
provide advanced indicators on parking availability and direct drivers to available
spaces, with the intent of improving the City’s ability to manage parking and assist
drivers into unused parking spaces.
2. Has the current parking garage system caused danger or harm in any way to a
member of the community?
Currently, only the new California Avenue Parking Garage has a parking guidance
system. Management of parking in the other garages has not caused any danger or
harm to the public.
3. What would be the benefit of the suggested customizable mobile application?
As the general public steadily adopts mobile services, offering an application to
visitors is essential in our desire to provide premier customer service and support
the local economy. In addition, utilizing mobile applications provides accurate, up‐
to‐date parking information for many who often overlook parking while in transit.
4. Why was the ongoing service of INDECT not included in this proposal? Is it
necessary for this system to function?
Service and maintenance are required for INDECT’s Parking Guidance System to
function properly. Office of Transportation is preparing an ongoing service and
maintenance contract, including specialized software and hardware maintenance
requirements. The contract will be a services contract independent of the design‐
build construction contract, and it is appropriate to enter into this contract at the
time the new Parking Guidance Systems are placed into service.
2
Item 5: 505 E Charleston: Appeal of Safe Parking Approval
A few Councilmembers reached out to staff with questions regarding the pending
appeal on the consent calendar (Item 5). Principally there is interest in
understanding whether a condition can be imposed on the safe parking approval
to require background checks on individuals participating in the safe parking
program.
Response: The City Council has the authority to require background checks for
participants of the safe parking program as a condition of approval. However, as the
staff report indicates, the funding partner for the safe parking program, Santa Clara
County, does not support their contractors conducting background checks at
temporary shelters unless required by law. The County asserts that background
checks are inconsistent with their supportive housing goals and that such practice
may discourage homeless individuals from participating in the program.
Move Mountain View is the County’s contractor and operator of the proposed safe
parking facility. Move Mountain View has expressed a willingness to update its
application forms to require safe parking participants to self‐report if they are on
parole or probation and if there are any legal restrictions on where they are allowed
to live. Notably, this effort to mitigate some area resident concerns was not
supported by the appellant and is not incorporated into the tentative approval
letter. To impose this requirement or add a condition for background checks on the
subject safe parking application would require the Council to pull this item off
consent and take action at a future noticed public hearing. Moreover, the City
Council would need to establish screening criteria to identify the category of
convictions and the period of time that would preclude participation in the safe
parking program. For instance, Council could establish criteria that exclude from
consideration any conviction that is more than 5 years old for a non‐violent offense,
such as shoplifting. If required, Move Mountain View would likely contract with a
third party to conduct the background checks consistent with the Council’s criteria.
If background checks are required, it is unknown if the funding partner would
accept this condition or whether the operator or property owner would continue to
support the safe parking application.
Thank you.
Danille Rice
Executive Assistant to the City Manager
(650) 329‐2105 | danille.rice@cityofpaloalto.org
www.cityofpaloalto.org
From:Shikada, Ed
To:Cormack, Alison; Filseth, Eric (external); Greer Stone; Greg Tanaka; Kou, Lydia; Pat Burt (pat@patburt.org); Tom
DuBois (external)
Cc:Milton, Lesley; Lait, Jonathan; Stump, Molly; Jonsen, Robert; Gaines, Chantal
Subject:Councilmember Question Regarding Agenda Item #5
Date:Monday, August 9, 2021 3:34:49 PM
Attachments:FairHousingCriminalHistoryFAQ_ENG.pdf
image002.png
image001.png
Good Afternoon Mayor DuBois and City Council.
A question has come up regarding whether screening procedures are in place to ensure a sex
offender does not locate at the subject safe parking facility due to its proximity to area schools and
adjacency to Magical Bridge Playground.
Residency restrictions may be imposed by the courts or the California Department of Corrections
and Rehabilitation on certain high-risk offenders as a condition of probation or parole. In addition,
Megan’s Law requires persons convicted of certain sex offenses to self-report and register with the
local Police Department when taking up residency within a particular jurisdiction. Megan’s Law does
not automatically impose residency restrictions on those who must register; such restrictions are
imposed on a case-by-case basis as a term of probation or parole. When registered, the Police verify
compliance with the law and update the state Department of Justice, which administers the Megan's
Law website. Those who are required to register under Megan’s Law must typically update their
residency status with law enforcement annually, and also within five working days of a change in
address. Those who are transient must register with local law enforcement every thirty days. (PC
290.011).
The City’s housing programs do not require criminal background checks at this time. With respect to
the safe parking program (including the subject application on Council’s calendar tonight), criminal
background checks are discouraged by Santa Clara County and are not performed by Move
Mountain View.
In California, criminal background checks may be lawfully conducted under certain circumstances.
The state Department of Fair Employment and Housing has established regulations regarding when
checks may be done and how they must be performed. A copy of the DFEH’s FAQ on this subject is
attached.
If three or more City Council members would like to impose such a requirement, the appeal item
should be pulled from the consent calendar and scheduled for a future public hearing.
Respectfully,
--Ed
Ed Shikada
City Manager
250 Hamilton Avenue
Palo Alto, CA 94301
(650) 329-2280
ed.shikada@cityofpaloalto.org
THE DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
THE MISSION OF THE DEPARTMENT OF FAIR EMPLOYMENT
AND HOUSING IS TO PROTECT THE PEOPLE OF CALIFORNIA
FROM UNLAWFUL DISCRIMINATION IN EMPLOYMENT,
HOUSING AND PUBLIC ACCOMMODATIONS, AND FROM
THE PERPETRATION OF ACTS OF HATE VIOLENCE AND
HUMAN TRAFFICKING.
Fair Housing And Criminal History
The Fair Employment and Housing Act prohibits discrimination against tenants or homeowners based on various protected characteristics, such as race, national origin, ancestry, disability, sexual orientation, marital status, and gender identity.
Housing providers sometimes check whether a person has a criminal history when making a housing decision, such as whether to rent to an individual. While providers have legitimate interests in screening potential tenants to determine if they can fulfill their obligations as tenants, individuals with criminal histories face barriers to housing even when their history bears no relationship to their ability to be responsible tenants.
New regulations from the Department of Fair Employment and Housing (DFEH) address when and how housing providers may lawfully consider criminal histories, in order to protect against unlawful discrimination. DFEH is providing this guidance concerning the use of criminal history by providers or operators of housing.
Which California laws apply to the use of criminal history by housing providers?
California’s Fair Employment and Housing Act (FEHA) protects people from housing discrimination based on protected characteristics including race, color, national origin, religion, disability, gender, gender identity, familial status, veteran/military status, sexual orientation, and source of income. Most housing providers are also covered by the Unruh Act, which prohibits discrimination on the basis of immigration status, citizenship, and primary language, among others. Having a criminal history is not in itself a protected characteristic under FEHA or the Unruh Act. However, regulations that went into effect on January 1, 2020 implement FEHA with respect to the use of criminal history in housing (California Code of Regulations, Title 2, Sections 12264-12271).
When does a housing provider violate California law if they consider someone’s criminal history?
A housing provider’s policy or practice regarding criminal history will violate California law when it has an unjustified discriminatory effect on members of a protected class, even when the provider had no intent to discriminate. In California as in the rest of the nation, African Americans, Hispanics (or Latinos), and certain other groups face higher rates of arrest, conviction, and incarceration than the general population. The use of criminal history information in housing decisions can therefore have a disproportionate negative affect on these protected groups.
In addition, a housing provider’s policy or practice regarding criminal history will violate California law if it constitutes intentional discrimination on the basis of a protected characteristic. For example, it is unlawful for housing providers to: use criminal history screenings to intentionally exclude individuals because of their race, only run criminal history screenings on certain racial groups, or treat individuals in different racial groups differently based on comparable criminal history information.
Additional information relevant to this question are provided in the FAQs below and the regulations.
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PAGE 1 OF 4 APRIL 30, 2020 / DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
Fair Housing And Criminal History
Who must comply with California’s fair housing laws?
• Landlords
• Property management companies
• Homeowners associations
• Public housing authorities
• Real estate agents
• Home sellers
• Property insurers
• Builders
• Mortgage lenders
• Tenant screening companies
• Consumer reporting agencies
• Others
Can a housing provider advertise or indicate a blanket ban against applicants with criminal records?
No. Housing providers cannot make any statement indicating a blanket ban on renting to anyone with a criminal record. The law prohibits advertisements, screening policies (oral or written), or statements with blanket bans such as “No Felons” or “We Don’t Allow Criminals Here.” However, it is not unlawful for a housing provider to advertise or state that it will run a lawful criminal history check.
May a housing provider lawfully check an applicant’s criminal history?
Yes. Generally, a housing provider may check the criminal history of an applicant, although there are some types of criminal history information that providers may not seek or consider (see FAQ 6 below). If a housing provider intends to deny someone housing (or otherwise take an adverse action against someone) it must be based on a past criminal conviction. And, the law requires the provider to follow certain guidelines, which are set forth in the regulations (see FAQ 7 below). Most importantly, the conviction the provider is concerned about must be a “directly-related conviction.” This means a criminal conviction that has a direct and specific negative bearing on a substantial, legitimate, and nondiscriminatory interest or purpose of the housing provider, such as the safety of other residents, the housing provider’s employees, or the property.
In determining whether a criminal conviction is directly-related, a housing provider should consider the nature and severity of the crime and the amount of time that has passed since the criminal conduct occurred. For example, a ten-year-old misdemeanor conviction for a driving offense would not likely be directly-related to fulfilling financial obligations because there is no rational relationship between the violation and the identified business interest. In contrast, a recent criminal conviction for residential arson could be directly-related to the risk that an individual may injure other residents or property because there is a rational relationship between recently committing residential arson and injuring residents or property.
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PAGE 2 OF 4 APRIL 30, 2020 / DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
Fair Housing And Criminal History
6 What types of criminal history information are a housing provider prohibited from considering?
It is unlawful for a housing provider to seek or consider the following:
• Arrests that did not lead to a conviction;
• Information indicating that an individual has been questioned, apprehended, taken into custody, detained, or held for investigation by law enforcement;
• Infractions;
• Referral to or participation in a pre-trial or post-trial diversion program or a deferred entry of judgment program, unless the applicant offered this information as mitigating information (see FAQ 8 below);
• Criminal convictions that have been sealed, dismissed, expunged, or otherwise rendered legally inoperative, unless the applicant offered this information as mitigating information (see FAQ 8 below); or
• Adjudications or matters processed in the juvenile justice system, unless pursuant to an applicable court order or unless the applicant offered this information as mitigating information (see FAQ 8 below).
If a housing provider would like to consider criminal history information (aside from the prohibited information detailed in FAQ 6 above), what should the provider’s policy or practice look like?
A housing provider may consider certain criminal history, but the provider’s policy or practice should:
• Be narrowly tailored and focus on whether any criminal conviction is “directly- related” (see FAQ 5 above);
• Provide an opportunity for applicants to present individualized, mitigating information either in writing or in person if the housing provider is concerned about an applicant’s past conviction;
• Provide written notice of the opportunity to all applicants to present mitigating information if a housing provider is concerned about a past conviction;
• Consider the factual accuracy of the criminal history information of the applicant, meaning the background report does not contain outdated, incorrect, or falsified information or information that is erroneously attributed to the individual being considered;
• Delay seeking, considering, or using a third-party report of criminal history information until after an individual’s financial and other qualifications are verified;
• Provide a copy or description of the criminal history background check policy to an applicant upon request; and
• Consider mitigating information in determining whether to rent to an applicant with a past criminal conviction.
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PAGE 3 OF 4 APRIL 30, 2020 / DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
Fair Housing And Criminal History
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What is mitigating information?
Housing providers should consider mitigating information when considering an applicant’s criminal history. Mitigating information means credible information about the applicant that suggests that the applicant is not likely to pose a demonstrable risk to the health and safety of others, the property, or other substantial, legitimate, and non-discriminatory interest or purpose of the housing provider. Mitigating information must be credible information that a reasonable person would believe is true based on the source and content of the information.
Mitigation information includes but is not limited to:
• The age of the individual when the criminal conduct occurred;
• The amount of time that has passed since the date of conviction;
• Whether the conduct arose as a result of a disability;
• Whether the conduct arose from status as a survivor of domestic violence;
• Whether the individual has maintained a good tenant history before and/or after the conviction;
• Whether there is evidence of rehabilitation efforts, including satisfactory compliance with all terms and conditions of parole and/or probation; successful completion of parole, probation, mandatory supervision, or post release community supervision; and
• Other conduct demonstrating rehabilitation, such as maintenance of steady employment.
May a housing provider rely on third parties to perform criminal history checks?
Yes. However, it is not a defense for a housing provider to have relied on a third party’s criminal history report if the use of the criminal history violates fair housing laws, and such third parties are also subject to California’s fair housing laws. Housing providers that rely on criminal histories prepared by third parties, such as consumer reporting agencies, may wish to seek from the third party details on any criminal records discovered so that the housing provider can make a lawful, individualized assessment. Furthermore, other laws limit the extent to which consumer reporting agencies can report such information.
It is unlawful for these agencies to report records of an applicant’s arrest, indictment, information, misdemeanor complaint, or conviction of a crime that, from the date of disposition, release, or parole, are more than seven years old (California Civil Code section 1785.13).
Where can I obtain more information?
Please see our website at www.dfeh.ca.gov for more information and resources.
PAGE 4 OF 4 APRIL 30, 2020 / DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
City of Palo Alto (ID # 12390)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: Establishing Library GO Bond Tax Levy for FY 2022
Title: Adoption of a Resolution Establishing Fiscal Year (FY) 2022 Secured and
Unsecured Property Tax Levy for the City of Palo Alto’s General Obligation
Bond Indebtedness (2008 Measure N - Library General Obligation Bonds)
From: City Manager
Lead Department: Administrative Services
Recommendation
Adopt a resolution (Attachments A) approving the establishment of the Fiscal Year (FY) 2022
property tax levy of $9.26 per $100,000 in Assessed Value (AV) for the secured and utility tax
roll and $9.56 per $100,000 in AV for the unsecured tax roll for the City of Palo Alto's Measure
N General Obligation (GO) Bond Library Bonds (First and Second Series).
Background
On November 4, 2008, City voters passed Measure N which gave the City authority to issue a
maximum amount of $76 million of General Obligation bonds (the "Bonds") for capital
improvements to the Mitchell Park, Downtown, and Rinconada (formerly Main) libraries and to
construct the Mitchell Park community center. The City successfully sold the Bonds in two
series to provide $76 million in funds for the design and construction costs. Both Standard and
Poor's (S&P) and Moody's awarded their highest credit ratings, Triple A, to both series of Bonds
which they affirmed by Standard and Poor’s and Moody’s in March 2021.
On March 1, 2016, Council approved the decommissioning of the Library Bond Oversight
Committee and accepted a financial report showing approximately $3.0 million in project
savings (CMR: 6632). In addition, bond premium of $3.1 million could be used to redeem
and/or defease bonds. On June 6, 2016, Council authorized the use of $6.1 million of the Serie s
2010A & 2013A General Obligation (Measure N) Bonds to defease and/or retire a portion of
outstanding bonds and to pay associated redemption costs (CMR: 6993). To maximize savings
to property owners the longest bonds were paid off; total savings of $11 million were realized
which includes $4.9 million in interest savings over time. Of the $11 million, $5.4 million will be
saved through FY 2040 while $5.6 million will be saved from FY 2041 through FY 2044.
As of July 1, 2021, principal amount of $57 million is outstanding on the Bonds.
City of Palo Alto Page 2
Discussion
Debt service payments on these Bonds are paid through ad valorem taxes on all taxable land
and improvements (both secured and unsecured assessment roll) within the City. Staff is
seeking Council approval of the attached resolution (Attachment A) which authorizes the
placement of an ad valorem property tax levy in the amount of $0.00926 per $100 or $9.26 per
$100,000 in AV for the secured tax roll; and $0.00956 per $100 or $9.56 per $100,000 in AV for
the unsecured tax roll. In comparison, prior year’s secured and unsecured tax levy was $9.56
and $10.62 respectively, per $100,000 of AV.
The assessment rate for FY 2022 is decreasing for both the secured and unsecured property
taxes. The rate decreases are attributable to the rise in the AV for properties throughout Palo
Alto by 3.8 percent, an increase of $1.6 billion. In addition, the rise in AV during FY 2022, due to
property sales and new construction, resulted in excess collections which further reduced the
FY 2022 annual assessment.
As for the unsecured property taxes, per the County of Santa Clara’s methodology, the prior
year’s secured tax rate becomes this year’s unsecured tax rate; as a result, this rate won’t
benefit from the coming year’s Assessed Value increase until FY 2023.
With the new assessment for FY 2022, a house with an assessed value of $1.0 million, for
example, would see an annual assessment of $92.60 on their property tax bill. In comparison,
in FY 2021, a $1.0 million home had an assessment of $95.60.
Resource Impact
The bond issuances result in a 2022 calendar year debt service expenditure of approximately
$4.5 million and Council approval of the attached resolution will result in ad valorem tax levy
revenue of $4.1 million with the $0.4 million difference attributable to available funds on hand.
Again, secured and unsecured property owners will see a levy of $9.26 and $9.56, respectively,
per $100,000 of AV on their FY 2022 property tax statement.
Stakeholder Engagement
This levy was reviewed and approved the voters in Palo Alto as part of the November 2008
election.
Environmental Review
There is no environmental review required for this report.
Attachments:
• Attachment A: Resolution Establishing FY 2022 Property Tax Levy with Exhibit A
Attachment A
Not Yet Approved
1
Resolution No.
Resolution of the Council of the City of Palo Alto Establishing Fiscal Year
2022 Property Tax Levy of $9.26 Per $100,000 of Secured and $9.56 Per
$100,000 of Unsecured Assessed Valuations for the City’s General
Obligation Bond Indebtedness
(Measure N Library Projects)
R E C I T A L S
A. At the City of Palo Alto’s (“City”) general election held on November 4, 2008,
more than two‐thirds of voters approved Measure N, authorizing the issuance of general
obligation bonds in the amount not to exceed $76,000,000 (the “Authorization”) to fund
construction of a new Mitchell Park Library and Community center and renovation and
improvements to Downtown and Main libraries.
B. Pursuant to the Authorization, the City issued two series (Series 2010A and
2013A) of general obligation bonds in June 2010 and June 2013 that yielded $75.8 million
for project needs.
C. The City is obligated to levy ad valorem taxes on all property within the City
subject to taxation by the City, without limitation on rate or amount (except with respect
to certain personal property which is taxed at limited rates), for the payment of the debt
service on the Bonds.
D. The City is obligated to direct the County of Santa Clara to collect such ad
valorem taxes in such amounts and at such times as is necessary to ensure the timely
payment of debt service on the Bonds.
E. The amount of the annual ad valorem tax levied by the City to repay the
Bonds is determined by the relationship between the assessed valuation of taxable
property in the City and the amount of debt service due on the bonds.
The Council of the City of Palo Alto RESOLVES as follows:
SECTION 1. Pursuant to the Authorization, an ad valorem property tax is hereby
established to be levied on all land and improvements in the City of Palo Alto during Fiscal
Year 2022 in the amount of $0.00926 per $100 in assessed value for the secured and utility
tax roll and $0.00956 per $100 in assessed value for the unsecured tax roll based on the
calculations set forth in the attached Exhibit "A".
SECTION 2. The City’s Director of Administrative Services shall cause a certified
copy of this Resolution to be delivered to the Auditor of the County of Santa Clara for entry
in the assessment book of the respective sums in dollars and cents, to be paid as
established by this Resolution.
Attachment A
Not Yet Approved
2
SECTION 3. The Council finds that this is not a project under the California
Environmental Quality Act and, therefore, no environmental impact assessment is
necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
Assistant City Attorney City Manager
Director of Administrative Services
A) Assessed Valuations (AV)
1 ) 2021-22 Taxable Secured Assessed Valuation (AV) 41,750,869,968$
2 ) 2021-22 Taxable Unsecured AV 2,232,482,077$
3 ) Less: Estimated Delinquency 0.00% -$
4 ) Net Taxable Unsecured AV 2,232,482,077$
5 ) Total Assessed Valuation (AV)43,983,352,045$
B) Tax Levy Requirement
5 ) 2021-22 Debt Service Payments
6 ) 2010 GO Bonds - February 1,2022 962,846.88$
7 ) 2010 GO Bonds - August 1, 2022 2,412,846.88 3,375,694
8 ) 2013 GO Bonds - February 1,2022 304,225.00$
9 ) 2013 GO Bonds - August 1, 2022 789,225.00 1,093,450.00
10 ) Total Calendar Year 2022 Debt Service Payments 4,469,143.76
11 ) Excess Funds on Hand Applied Toward Debt Service (400,000.00)
12 ) Sub-total 4,069,143.76
13 ) Santa Clara County Administration Fee (0.25% of Principal & Interest) 10,172.86
14 )Total 2021-22 Annual Debt Service Requirement 4,079,316.62
C) Secured and Unsecured Tax Rate
15 )2021-22 Unsecured Tax Rate per $100 of Unsecured AV (Prior Year's Secured Tax Rate) 0.00956$
16 )2021-22 Unsecured Tax Rate per $100,000 of Unsecured AV 9.56$
17 ) 2021-22 Estimated Revenue from Unsecured AV (line 4 divide by 100 times by line 12) 213,425.29$
18 ) 2021-22 Estimated Revenue from Secured AV (line 11 minus line 13) 3,865,891.33
19 ) Total 2021-22 Annual Debt Service Requirement 4,079,316.62$
20 )2021-22 Secured Tax Rate per $100 of Secured AV (line 14 divided by line 1*100) 0.00926$
21 )2021-22 Secured Tax Rate per $100,000 of Secured AV (line 14 divided by line 1 times 100,000) 9.26$
Exhibit A
City of Palo Alto
General Obligation (GO) Bonds, Election of 2008, Series 2010 and 2013
Tax Rate Calculation Based on 2021-22 Assessed Values
City of Palo Alto (ID # 12395)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 8/9/2021
City of Palo Alto Page 1
Council Priority: Grade Separations
Summary Title: VTA Measure B Funding Joint Letter on Grade Separations
Title: Endorse and Authorize the Mayor to Sign a Joint Letter to the Valley
Transportation Authority (VTA) From the Cities of Mountain View, Palo Alt o,
and Sunnyvale Recommending a Measure B Funding Allocation for Grade
Separations
From: City Manager
Lead Department: Transportation Department
Recommendation
Staff recommends that the City Council approve and authorize the Mayor to sign the joint letter
from the three cities of Palo Alto, Mountain View, and Sunnyvale to Valley Transportation
Authority (VTA) recommending allocation of Measure B funding for grade separations along the
Caltrans Corridor.
Background
In 2016, Santa Clara County voters approved Measure B, a 30-year, half-cent countywide sales
tax to enhance transit, highways, expressways, and active transportation. This measure includes
an estimated $700 million (in 2017 dollars) of program tax revenues to fund grade separation
projects along the Caltrain corridor in the cities of Palo Alto, Mountain View, and Sunnyvale,
separating the Caltrain tracks from roadways to provide increased safety benefits for drivers,
bicyclists, and pedestrians and also reduce congestion at the intersections. The funding of
projects provided through this tax measure is managed by the Valley Transportation Authority
(VTA). The program that funds grade separations in this measure currently does not have any
set basis for allocating such funds.
Discussion
There are a total of ten (10) existing at-grade crossings along the Caltrain Joint Powers Board
owned corridor within Santa Clara County. Two (2) of the crossings are in the city of San Jose.
The other eight (8) crossings are within the cities of Palo Alto, Mountain View, and Sunnyvale;
the break-down is that Palo Alto has four (4), Mountain View has two (2), and Sunnyvale has
two (2) crossings.
City of Palo Alto Page 2
Staff from Palo Alto, Mountain View, and Sunnyvale have been meeting regularly to share
information, discuss strategies for funding, and discuss mutually beneficial ways to allocate the
Measure B Grade Separation funds. Each city is working within their communities to determine
the preferred concepts that are the right fit for them.
Staff from the three cities are proposing that allocation of the Measure B funding to be based
proportionally on the number of the existing at-grade locations in each jurisdiction and
recommends the following allocation strategy:
• Funds are allocated by City as opposed to by location as fol lows:
• City of Palo Alto: 50% of funds
• City of Mountain View: 25% of funds
• City of Sunnyvale: 25% of funds
• No ranking or criteria to be applied to each location
• Each City will determine how to distribute funding among their locations.
The City of Sunnyvale obtained approval from the City Council on July 27, 2021 and the City of
Mountain View is ready to sign this joint letter. The next step will include processing this
request through VTA for their consideration and acceptance of the proposed funding allocation
agreement for the life of the current 2016 Measure B Caltrain Grade Separation Program.
Resource Impact
The staff recommendation to send this joint letter to VTA does not result in any direct resource
impact at this time.
Funding for planned evaluation of grade separation alternatives is programmed in the FY 2022
Adopted Capital Budget Railroad Grade Separation and Safety Improvements project (PL-
17001). Funding for future years is subject to City Council approval through the annual budget
process. Historically, the Capital Improvement Fund supports this project through funding
sources such as SB1 (the State’s Road Repair and Accountability Act), other State/Federal
funding for transportation, Measure B, or through General Fund support. Measure B has a
dedicated portion of funding component for grade separations that is the major source of
funding for this project.
Environmental Review
The proposed recommendation in this report does not constitute a project in accordance with
the California Environmental Quality Act (CEQA) and is therefore not subject to environmental
review.
The proposed action is part of financial planning efforts for a possible future action, which has
not been approved, adopted, or funded and is therefore exempt from the C EQA. The future
decision to approve project construction would be subject to CEQA and require the preparation
City of Palo Alto Page 3
of an environmental analysis. Environmental review and design for the grade separation project
will be performed in the subsequent steps of the project development.
Attachments:
• Attachment A: Letter to VTA_Measure B Share Proposal
Page 1 of 2
August 9, 2021
Carolyn Gonot
General Manager and CEO
Santa Clara Valley Transportation Authority (VTA)
3331 North First Street
San Jose, CA 95134
Re: 2016 Measure B Grade Separation Funding Allocation Proposal
Dear Ms. Gonot,
In 2016, Santa Clara County voters approved Measure B, a sales tax measure intended to
generate funding for various transportation projects throughout Santa Clara County, including
improving safety at Caltrain crossings through grade separations. Measure B is anticipated to
generate $700 million in 2017 dollars over 30 years for the Grade Separations category. Projects
in this category provide increased safety benefits for drivers, bicyclists, and pedestrians and
reduce congestion at the railroad crossings. This funding is intended to aid in the design and
construction of grade separation projects in the cities of Sunnyvale, Mountain View, and Palo
Alto along the Caltrain corridor.
There are ten existing at-grade crossings along the Caltrain/Joint Powers Board owned corridor
within Santa Clara County, eight of which are within the cities of Sunnyvale, Mountain View,
and Palo Alto combined. The City of Sunnyvale has two existing at-grade locations, Mountain
View has two existing at-grade locations, and Palo Alto has four existing at-grade locations. All
three cities are in various stages of planning of grade separations for all locations and are
committed to constructing their grade separations within their jurisdictions.
In the spirit of collaboration and equity, staff from all three cities have been meeting regularly to
share information, discuss strategies for funding, and discuss mutually beneficial ways to
allocate the Measure B Grade Separation funds. City Managers, Public Works Directors, and
Office of Transportation Directors have been actively involved in these conversations.
Page 2 of 2
The three cities have developed and agree to the following proposal for allocation of the
Measure B funding:
• Funds be allocated by City as opposed to by location as follows:
o City of Palo Alto: 50% of funds
o City of Mountain View: 25% of funds
o City of Sunnyvale: 25% of funds
• No ranking or criteria to be applied to each location
• Each City will determine how to distribute funding between their locations.
The Cities of Sunnyvale, Mountain View, and Palo Alto have collectively come to this
agreement and respectfully request that VTA accept this allocation plan for the life of the
current 2016 Measure B Grade Separation fund. We look forward to working with VTA on its
biannual budgeting process to identify more specifically when funds are needed as each city
continues with its planning and environmental review process.
Sincerely,
Larry Klein
Mayor, City of Sunnyvale
Ellen Kamei
Mayor, City of Mountain View
Tom DuBois
Mayor, City of Palo Alto
CC: Jane Shinn, 2016 Measure B Program Manager
Deborah Dagang, Chief Planning & Programming Officer
City of Palo Alto (ID # 12405)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: Easement Vacation at 3500 Louis Road
Title: Adoption of a Resolution Vacating Public Utility Easement at 3500 Louis
Road
From: City Manager
Lead Department: Administrative Services
Recommendation
Staff recommends that the City Council adopt the attached resolution summarily
vacating a 5-foot wide Public Utilities Easement (PUE) at 3500 Louis Road, Palo Alto,
CA.
Discussion
The owner of the property at 3500 Louis Road has requested that the City vacate a 5-
foot-wide public utility easement (PUE), filed of record in the Office of Recorder of the
County of Santa Clara, on April 30, 1957, in the Book 81 at page 21. No utilities have
ever been installed by the City in the PUE area, and after review, City staff has
determined that the area would not be used for this purpose. Therefore, this PUE is no
longer necessary for any future public purpose. City Utilities, Public Works, and Planning
departments have all reviewed the proposal to vacate the PUE and concur with the
vacation. Therefore, the PUE may be vacated in accordance with the summary
proceeding authorized in Section 8333 of the California Streets and Highways Code.
Resource Impact
The easement vacation processing fee of $1,726 as set forth in the Municipal Fee
Schedule of FY 2021 has been paid by the property owner.
Policy Implications
The recommendation does not represent any change to City policies. The Planning
Department has determined that the vacation of this easment is in conformity with the
Palo Alto Comprehensive Plan.
Environmental Review
The proposed summary vacation of the public utilities easement is categorically exempt
City of Palo Alto Page 2
from review under the California Environmental Quality Act (CEQA) pursuant to Title 14
California Code of Regulations Section 15305 as a minor alteration in land use
limitations.
Attachments:
• Attachment A: Easement – 3500 Louis Road Vacation Resolution
1
Recorded at no charge in
accordance with Streets &
Highways Code Section 8325
at the request of and
when recorded return to:
CITY OF PALO ALTO/REAL ESTATE
250 Hamilton Avenue
P.O. BOX 10250
PALO ALTO, CA 94303 ________________________________________________________________
SPACE ABOVE LINE FOR RECORDER’S USE
A.P. No.: 127-45-001
Project: Vacation of Easement
3500 Louis Road
S U M M A R Y V A C A T I O N
RESOLUTION NO. _____
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO
ALTO SUMMARILY VACATING PUBLIC SERVICE EASEMENT
WHEREAS, Chapter 4 of the Public Streets, Highways and
Service Easements Vacation Law, commencing with Streets and
Highways Code section 8330, provides for summary vacation of
streets and public service easements; and
WHEREAS, the 5-foot wide public utility easement located
at 3500 Louis Road was accepted by the City of Palo Alto and
recorded in the Office of the Santa Clara County Clerk-Recorder
on April 30, 1957 as Recording No. 1334252, in Book 81, on page
21; and
WHEREAS, the northwesterly 5-feet wide utilities
easement has never been used and there are no utilities or
public improvements located within the 5-feet easement area to
be vacated; and
WHEREAS, Section 8333 of the Streets and Highways Code
authorizes the City Council to summarily vacate public service
utilities easements when the easement has never been used, which
are no longer necessary when the easements have been superseded
by relocation, and no other public facilities are located within
Attachment A
2
the easements; and
WHEREAS, the City council intends to summarily vacate
the Public Service Easement for Utilities as more particularly
described herein in Exhibit “A” attached to this resolution and
depicted on the plat map attached as Exhibit “B” to this
resolution; and
NOW, THEREFORE, the City Council does hereby RESOLVE as
follows:
SECTION 1. This vacation is made under the authority of
California Streets and Highways Code Chapter 4 of part 3 of
Division 9, commencing at Section 8330 et. seq.
1. The Public Service Easement described herein on Exhibit “A”
and depicted on the plat map attached as Exhibit “B” has
never been used; and
2. No public facilities are located within the said Public
Service Easement; and
3. The public convenience and necessity do not require
reservation of any portion of this easement; and
4. The Council has considered the Palo Alto Comprehensive Plan
and ratifies the determination of the Planning Department
that the vacation of the public service easement is in
conformity with the Palo Alto Comprehensive Plan.
SECTION 2. Based upon the findings made in Section 1 of
this Resolution and the provisions of Section 8333 of the
Streets and Highways Code, the City Council does hereby order
that the public service easement as shown on the attached map
shall be and hereby is summarily vacated.
SECTION 3. The Administrative Services Department
staff, acting by and through the Real Property Manager, is
hereby directed to record at the Santa Clara County Clerk-
Recorder’s Office a certified copy of this Resolution, including
the Map.
SECTION 4. The public service easement for utilities
described in Exhibit “A” and depicted in the plat map attached
as Exhibit “B” will no longer constitute public service easement
from and after the date of recordation of the documents
identified in Section 3 of this Resolution.
SECTION 5. The Council finds that the summary vacation
of the public service easement is exempt from review under the
3
California Environmental Act pursuant to Title 14 California
Code of Regulations section 15305 as a minor alteration in land
use limitations.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST: APPROVED:
__________________________ ______________________________
City Clerk Mayor
APPROVED AS TO FORM:
__________________________ ______________________________
City Attorney or designee City Manager
______________________________
Director of Administrative
Services
EXHIBIT A
LEGAL DESCRIPTION
PUBLIC UTILITY EASEMENT TO BE VACATED
APN 127-45-001
PARCEL A
All that certain parcel of land and lying within the City of Palo Alto, County of Santa Clara, State
of California, being a portion of Lot 1 as shown upon that certain Map of "Tract No. 1921" filed
for record in the Office of the Recorder of the County of Santa Clara, State of California on April
30, 1957 in Book 81 of Maps, Page 21, described as follows:
BEGINNING at the most Northerly corner of said Lot 1;
Thence along the northwesterly line of said Lot 1 South 50°23'00" West 108.52 feet to the
southwesterly corner of said Lot 1;
Thence along the southwesterly line of said Lot 1 South 52°00'00" East 5.12 feet;
Thence parallel to the northwesterly line of said Lot 1, and distant 5.00 feet at right angles North
50°23'00" East 108.52 feet, to the northeasterly line of said Lot 1;
Thence along said northeasterly line of Lot 1, North 52°00'00" West 5.12 feet to the POINT OF
BEGINNING.
Parcel A contains 543 square feet., more or less.
Parcel A is shown on attached map Exhibit "B" and made a part hereof.
End of Description
This description was prepared by me or under my direction in conformance with the Land
Surveyor's Act.
Osuna Engirpgering, In
ortirio O. Osuna
PLS 8921
LAN
PORFIRIO
OSCAR OSUNA
No, 8921
cxp. 9-30-22
LOUIS ROAD
CL OF DRY CREEK
PER R1
POINT OF
BEGINNING
(POB)
N52°0 00'W 15. 1 R2
LOT 11
TRACT NO. 3220
AREA: 1603 SF
ts-15.0',
N39°37'00'W
15.00' (R2)
15.0'
1
N
0
"Po o
L
0 o 0
0
ND fn
N N
0 0
Lc z
/ 5.0'
P•Li•E
PER
R1
10 30
N52°00'00'W R1
CL OF ORIGINAL
50' WIDE ROW
0
LC
(NI
N52°00'00'W 75.72'
70.60'
N52°00'00'W 5.12'
PARCEL A
PUE TO BE VACATED
AREA: 543 SF
LOT 1
TRACT 1921
AREA: 9,260 SF OR 0.213 ACRES
APN 127-45-001
S52°00'00"E 5.12'
1
50
0 20 40
GRAPHIC SCALE
1" = 20'
93.87'
N52°00'00'W 98.99'
ABREVIATIONS
POB POINT OF BEGINNING
S38°00'00'W 106.00'
PTN
PUE
R#
ROW
SF
PORTION
PUBLIC UTILITY EASEMENT
REFERENCE NO.
RIGHT OF WAY
SQUARE FEET
REFERENCES:
R1 TRACT NO. 1921 81-M-21
R2 TRACT NO. 3220 149-M-25
0 p � LAN
PORFIRIO
OSCAR OSUNA
No. 8921
Exp. 9-30-22
EXHIBIT 6
PUBLIC UTILITY EASEMENT
TO BE VACATED
PALO ALTO, CALIFORNIA
DATE: 7/09/21
SCALE: 1 "=20'
DRAWN BY: 0.0.
CHECKED BY:
JOB NO.: 2056
OSUNAENGINEERING, INC.
6920 SANTA TERESA BLVD., #206
SAN JOSE, ALIFORNIA 95119
PH. ) 721-2100
4"'"°"r PLS NO. 8921
PORFIRIO OSCAR OSUNA
7/10/2021
Parcel Map Check Report
Parcel Map Check Report
Client:
Client
Client Company
Address 1
Date: 7/10/2021 12:26:52 AM
Prepared by:
Preparer
Osnna Engineering
6920 Santa Teresa Blvd
Parcel Name: EASEMENT -LOT MINUS EASEMNT - LOT 1 NET ( MINUS PUE)
Description:
Process segment order counterclockwise: False
Enable mapcheck across chord: False
North:4,879.6979' East:4,933.0790'
Segment# 1: Line
Course: N 50°23'00" E
North: 4,948.8955'
Segment# 2: Line
Course: S 52°00'00" E
North: 4,905.4298'
Segment# 3: Line
Course: S 38°00'00" W
North: 4,821.9007'
Segment# 4: Line
Course: N 52°00'00" W
North: 4,879.6928'
Perimeter: 379.00'
Error Closure: 0.0053
Error North : -0.00513
Precision 1: 71,507.55
Length: 108.52'
East: 5,016.6750'
Length: 70.60'
East: 5,072.3086'
Length: 106.00'
East: 5,007.0484'
Length: 93.87'
East: 4,933.0779'
Area: 0.200Acre
Course: S 12°41'43" W
East: -0.00115
Parcel Name: EASEMENT -LOT MINUS EASEMNT - PUE TO BE VACATED
Description:
Process segment order counterclockwise: False
Enable mapcheck across chord: False
North:4,882.8496' East:4,929.0451'
Segment# 1: Line
Course: N 50°23'00" E
Length: 108.52'
file://nas/NAS/OE TEAM/PROJECTS/Job 2056 - 3500 Louis Rd Palo Alto - ABODU/Docs/Parcel Map Check Report 7-09-21.html
1/3
7/10/2021
North: 4,952.0471'
Parcel Map Check Report
East: 5,012.6411'
Segment# 2: Line
Course: S 52°00'00" E
North: 4,948.8949'
Segment# 3: Line
Course: S 50°23'00" W
North: 4,879.6974'
Segment# 4: Line
Course: N 52°00'00" W
North: 4,882.8496'
Perimeter: 227.29'
Error Closure: 0.0000
Error North : 0.00000
Precision 1: 227,280,000.00
Length: 5.12'
East: 5,016.6757'
Length: 108.52'
East: 4,933.0797'
Length: 5.12'
East: 4,929.0451'
Area: 0.012Acre
Course: N 0°00'00" E
East: 0.00000
Parcel Name: LOTS - LOT 1
Description:
Process segment order counterclockwise: False
Enable mapcheck across chord: False
North:4,821.9032'
Segment# 1: Line
Course: N 52°00'00" W
North: 4,882.8475'
Segment# 2: Line
Course: N 50°23'00" E
North: 4,952.0451'
Segment# 3: Line
Course: S 52°00'00" E
North: 4,905.4272'
Segment# 4: Line
Course: S 38°00'00" W
North: 4,821.8981'
Perimeter: 389.24'
Error Closure: 0.0053
East:5,007.0529'
Length: 98.99'
East: 4,929.0477'
Length: 108.52'
East: 5,012.6437'
Length: 75.72'
East: 5,072.3119'
Length: 106.00'
East: 5,007.0517'
Area: 0.213Acre
Course: S 12°41'43" W
file://nas/NAS/OE TEAM/PROJECTS/Job 2056 - 3500 Louis Rd Palo Alto - ABODU/Docs/Parcel Map Check Report 7-09-21.html
2/3
7/10/2021 Parcel Map Check Report
Error North : -0.00513 East: -0.00115
Precision 1: 73,439.62
file://nasINAS/OE TEAM/PROJECTS/Job 2056 - 3500 Louis Rd Palo Alto - ABODU/Docs/Parcel Map Check Report 7-09-21.html 3/3
City of Palo Alto (ID # 13412)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: Housing Element WG Alternate Replacement
Title: Approve the Housing Element Working Group Alternate Replacement
and Modify Protocols for Participation for Alternates During Working Group
Meetings
From: City Manager
Lead Department: Planning and Development Services
Recommendation:
Staff recommends that the City Council:
1.Replace Housing Element Working Group alternate member Dina Bartello with Gregg
Johnson; and
2.Revise Working Group protocol to allow alternates to participate during Working Group
discussion.
Background:
On February 1, 2021, the City Council approved the formation of the Housing Element Working
Group (Working Group) of 15 members with two alternates. The primary role of the Working
Group is to identify potential housing sites and prepare initial housing policies and programs for
the 2023-31 Housing Element update.1 Members of the Working Group were appointed on
April 5, 2021, with the City Council specifically appointing a representative of the unhoused
community as an alternate member on the Working Group2. At its May 10 meeting, the roles of
the Working Group, including responsibilities of the alternate member s, were presented to the
Council.3
1 Council Report, 01/19/2021: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-
reports/reports/city-manager-reports-cmrs/2021/id-11871.pdf
2 Council Report, 04/05/2021: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-
reports/reports/city-manager-reports-cmrs/2021/id-12030.pdf
3 Council Report, 05/10/2021: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-
reports/reports/city-manager-reports-cmrs/2021/id-12116.pdf
City of Palo Alto Page 2
For more information on the Housing Element update process, please review the Council report
noted in Footnote 3 below.
Discussion:
During the deliberations on the formation of the Working Group, the City Council specifically
sought to include a person representing the unhoused community. The Council selected Dina
Bartello, who was with Project WeHope, as an alternate for the Working Group. Prior to the
first Working Group meeting, Ms. Bartello was no longer reachable. Staff reached out to the
individual and to the organization and discovered that she was no longer employed by Proj ect
WeHope. Efforts were made to contact Ms. Bartello via email, telephone and through her
former employer to see if she was still interested in participating with the Working Group ; but
Ms. Bartello never responded. Staff sought input from the Housing Ele ment Ad Hoc Committee
on how to approach a replacement.
In addition, at the May 10 City Council meeting, staff proposed that alternates on the Working
Group be able to speak during the public comment periods of the meetings but would not be
allowed to participate in the Working Group discussions. However, if an alternate is only
allowed to participate during public comment, and if the alternate is a representative of the
unhoused community, it would limit the voice of that community. Therefore, staff suggests it
would serve the Housing Element update process better to revise this protocol and allow
alternates to participate during Working Group discussion. Please note that alternates would
continue as non-voting members of the Working Group.
Housing Element Ad Hoc Committee Deliberations
At its June 17, 2021 Housing Element Ad Hoc Committee (Committee), staff requested input
from the Committee about whether to replace Ms. Bartello with another person and if the
Committee was also interested in revising the protocol of alternates. Staff provided redacted
applications of three other Working Group applicants representing the unhoused community
for consideration (Attachment A). Prior to the June 17 meeting, staff reached out to the three
applicants to determine if they were still interested in serving on the Working Group; two
replied in the affirmative.
The Committee deliberated extensively regarding the two interested applicants. One applicant
serves on Downtown Streets Teams, while the other applicant had personally experienced
homelessness. The discussion focused on whether a person with organizational/professional
experience or a person with personal experience was better suited for the alternate role in the
Working Group. The Committee unanimously chose the applicant, Mr. Gregg Johnson, who has
lived experience.
After choosing to replace the alternate, the Committee also recommended changing the
protocol to allow alternates to participate in Working Group discussions. This would provide
City of Palo Alto Page 3
greater participation from the unhoused representative.
Summary of Key Issues:
The key issues staff is requesting feedback on are:
1.Should the vacant Housing Element Working Group alternate position be filled? And, if
so:
a.Support the Ad Hoc recommendation for selecting Mr. Gregg Johnson, or
b.Consider other applicants?
2.Should alternates be allowed to participate in the Working Group meeting discussions?
Policy Implications:
The State mandates the public participation of all segments of the community as part of the
Housing Element update. Not replacing the alternate would leave the Working Group without
unhoused community representation, which could be perceived as not meeting the State
requirements.
Timeline:
The Working Group has been meeting without a unhoused community rep resentative. As the
Working Group has started their meetings, it is essential to have the alternate selected as
quickly as possible so that they may provide their input earlier in the update process.
Environmental Impacts:
This item is not considered a project.
Attachments:
Attachment A: Unhoused Advocates Applications (Redacted)
ATTACHMENT B
UNHOUSED COMMUNITY ADVOCATES
REDACTED APPLICATIONS
Housing Element Update Working Group Application
65 / 252
Q1
Name
Chuck Jagoda
Q2
Mailing Address
Address
City
Q3
Phone Number
Q4
Email Address
Q5
Are you a Palo Alto Resident?
No
Q6
Do you rent or own your home?
Rent
#22#22
COMPLETECOMPLETE
Collector:Collector: HEWorking Group HEWorking Group (Web Link)(Web Link)
Started:Started: Sunday, February 21, 2021 11:44:38 AMSunday, February 21, 2021 11:44:38 AM
Last Modified:Last Modified: Sunday, February 21, 2021 12:17:42 PMSunday, February 21, 2021 12:17:42 PM
Time Spent:Time Spent: 00:33:0400:33:04
IP Address:IP Address: 73.158.217.15073.158.217.150
Page 1: Applications are due by 5 pm, March 5, 2021
H ousing Element Update Working Group Applic ation
66 / 252
Q7
Please state the name of y our em ploy er. If unem ploy ed or retired, s ay "none"
none
Q8
What is the addres s of your com pany /business ?
NA
Q9
What is your age?
70+
Q10
Are you or do you hav e any relatives or m embers of y our
household who are em ploy ed by the City of Palo Alto,
s erving on the City Council, or are Board M embers or
Comm issioners?
No
Q11
If y es, whic h departm ent or body ?
NA
Q12
Are you generally available and c omm itted to attend one
m onthly evening meeting, from 5:30 pm - 8:30 pm,
between May 2021 to October 2022?
Yes
Q13
Please chec k all that apply to you or y our organiz ation?
Service Provider,
Stakeholder Group,
Underrepresented Comm unity (limited English
proficiency, persons of color, youth, etc.)
,
Special needs com munity (persons with disabi lities,
single parent households)
,
Senior (62+),
Neighborhood Organizati on/Association,
Other (please s pec ify ):
teac her, writer, hous ing/homeles s ac tiv ist
H ousing Element Update Working Group Applic ation
67 / 252
Q14
Please state the s pec ific groups or affiliations for the boxes you c hec k ed in Question 13.
Downtown Streets Team, Women's Int ernational League of Peace and Freedom, Alternativ e Housing Committee, Heart + Home, North
County Year Round Shelter
Q15
Please briefly indic ate any education or ex perienc e y ou hav e in the fields of housing and c omm unity dev elopm ent,
housing finance or dev elopm ent, social serv ices , urban planning and land use, or other relevant fields . (Please limit y our
res pons e to a m ax imum of 250 words )
Community Development f or Youth (y outh work er), Parkside Studios (SVLE) organiz er, St op The Ban (Palo Alto, 2013). Student of
Land Trusts, Alternat ive Hous ing (tipi, yurt, domes, etc .), c ommunity organiz ing, Strike Leader 1970 National Student Strik e Over
Cambodian Inv asion. Teacher of various s ubjec ts (Latin, Sp Ed, Computer Lit erac y, Bas ic Literacy, Remedial Math, Adult Comput er
LIterac y, etc.) I n 2014 I wrote a 5000 word c omment to a Mercury artic le on people who died of expos ure in Palo Alto which helped
s tart dis c uss ions leading t o a replac ement of the Armory Shelter in Sunnyvale. I am a free lanc e cas e worker of homeless people and
organiz e fellow tenants at Park s ide St udios . I believe strongly in Land Trusts and YIMBYism.
Q16
Please des c ribe y our involv ement/ex perienc e in com munity ac tivities , volunteer work , civ ic organiz ations , and how you
have c onnec ted with others in the com munity. (Pleas e lim it your res ponse to a max imum of 250 words)
Please s ee above. I enc ounter homeless people on the street and try to help t hem. I help people wit h housing, shelter, and acc essing
v arious s ervic es. I organize tenants in my assis t ed-housing apartment hous e. I was Director of Cus t omer Serv ices for a program to
giv e smartphones to homeless f olks . I was a y outh worker who got some family therapy serv ic es and ran a coffee house program and
other programs for y outh. I 've taught on all levels : K through grad s chool. I write lett ers to the editor.
Q17
Why are you interested in s erving on the Housing Element Update Working Group? (Pleas e lim it your res pons e to a
m axim um of 250 words )
I believ e the v iews of homeles s people are not heard, ignored, and refus ed at civic meetings. If Tim's kind invitation and my
part icipat ion c ould c hange that overwhelming tradition and c onsequent forced ignorance--- I'd be mos t grateful.
Q18
How did you learn about the Work ing Group form ation?
(c heck all that apply)
Personal Contact,
Other (please s pec ify ):
It's been in the POST and spok en about at Saturday's
WILPF meeting.
Q19
OPTIONAL: Pleas e upload any docum ents if des ired,
s uch as res ume, CV, or other information
Respondent skipped this question
Housing Element Update Working Group Application
83 / 252
Q1
Name
Gregg Johnson
Q2
Mailing Address
Address
City
Q3
Phone Number
Q4
Email Address
Q5
Are you a Palo Alto Resident?
Yes
Q6
Do you rent or own your home?
Other (please specify):
Shelter
#28#28
COMPLETECOMPLETE
Collector:Collector: HEWorking Group HEWorking Group (Web Link)(Web Link)
Started:Started: Wednesday, February 24, 2021 12:12:44 PMWednesday, February 24, 2021 12:12:44 PM
Last Modified:Last Modified: Wednesday, February 24, 2021 12:29:12 PMWednesday, February 24, 2021 12:29:12 PM
Time Spent:Time Spent: 00:16:2700:16:27
IP Address:IP Address: 98.33.100.1098.33.100.10
Page 1: Applications are due by 5 pm, March 5, 2021
H ousing Element Update Working Group Applic ation
84 / 252
Q7
Please state the name of y our em ploy er. If unem ploy ed or retired, s ay "none"
None
Q8
What is the addres s of your com pany /business ?
NA
Q9
What is your age?
56-70
Q10
Are you or do you hav e any relatives or m embers of y our
household who are em ploy ed by the City of Palo Alto,
s erving on the City Council, or are Board M embers or
Comm issioners?
No
Q11
If y es, whic h departm ent or body ?
Respondent skipped this question
Q12
Are you generally available and c omm itted to attend one
m onthly evening meeting, from 5:30 pm - 8:30 pm,
between May 2021 to October 2022?
Yes
Q13
Please chec k all that apply to you or y our organiz ation?
Senior (62+),
Other (please s pec ify ):
uns heltered (underrepresented)
Q14
Please state the s pec ific groups or affiliations for the boxes you c hec k ed in Question 13.
NA
H ousing Element Update Working Group Applic ation
85 / 252
Q15
Please briefly indic ate any education or ex perienc e y ou hav e in the fields of housing and c omm unity dev elopm ent,
housing finance or dev elopm ent, social serv ices , urban planning and land use, or other relevant fields . (Please limit y our
res pons e to a m ax imum of 250 words )
As a senior c it izen who has worked full time and experienc ed homeles s ness , i hav e firs t hand k nowledge of the diffic ulties
ex perienced within low-inc ome hous ing proc ess
Q16
Please des c ribe y our involv ement/ex perienc e in com munity ac tivities , volunteer work , civ ic organiz ations , and how you
have c onnec ted with others in the com munity. (Pleas e lim it your res ponse to a max imum of 250 words)
Limited involv ement , connected through s ecurity job and dis cus s ions with public while at work
Q17
Why are you interested in s erving on the Housing Element Update Working Group? (Pleas e lim it your res pons e to a
m axim um of 250 words )
to give back and s hare ex periences in hous ing as well as help in c reating solut ions t o housing c risis
Q18
How did you learn about the Work ing Group form ation?
(c heck all that apply)
Personal Contact,
Other (please s pec ify ):
LifeMov es staff
Q19
OPTIONAL: Pleas e upload any docum ents if des ired,
s uch as res ume, CV, or other information
Respondent skipped this question
Housing Element Update Working Group Application
127 / 252
Q1
Name
Alexis Crews-Holloway
Q2
Mailing Address
Address
City
Q3
Phone Number
Q4
Email Address
Q5
Are you a Palo Alto Resident?
No
Q6
Do you rent or own your home?
Rent
#42#42
COMPLETECOMPLETE
Collector:Collector: HEWorking Group HEWorking Group (Web Link)(Web Link)
Started:Started: Monday, March 01, 2021 12:53:52 PMMonday, March 01, 2021 12:53:52 PM
Last Modified:Last Modified: Monday, March 01, 2021 6:00:39 PMMonday, March 01, 2021 6:00:39 PM
Time Spent:Time Spent: 05:06:4705:06:47
IP Address:IP Address: 98.35.205.1698.35.205.16
Page 1: Applications are due by 5 pm, March 5, 2021
H ousing Element Update Working Group Applic ation
128 / 252
Q7
Please state the name of y our em ploy er. If unem ploy ed or retired, s ay "none"
Downtown Streets Team - Palo Alto
Q8
What is the addres s of your com pany /business ?
Headquarters : 1671 The Alameda, Suite 306, San Jos e, CA 95126
Q9
What is your age?
18-25
Q10
Are you or do you hav e any relatives or m embers of y our
household who are em ploy ed by the City of Palo Alto,
s erving on the City Council, or are Board M embers or
Comm issioners?
No
Q11
If y es, whic h departm ent or body ?
N/A
Q12
Are you generally available and c omm itted to attend one
m onthly evening meeting, from 5:30 pm - 8:30 pm,
between May 2021 to October 2022?
Yes
Q13
Please chec k all that apply to you or y our organiz ation?
Service Provider,
Underrepresented Comm unity (limited English
proficiency, persons of color, youth, etc.)
,
Special needs com munity (persons with disabi lities,
single parent households)
,
Senior (62+),
Environmental ,
Other (please s pec ify ):
Homeles s Serv ices
H ousing Element Update Working Group Applic ation
129 / 252
Q14
Please state the s pec ific groups or affiliations for the boxes you c hec k ed in Question 13.
Unhous ed, at-risk, and v ulnerable communit y members in the Palo Alto area. Many are s eniors (55+) and/or dis abled. Our Team
Members prov ide v aluable serv ices to the City of Palo Alto by keeping the downtown streets c lean and litter-free 7 day s/week, and our
Downtown Food Clos et provides food sec urity to t hos e in need.
Q15
Please briefly indic ate any education or ex perienc e y ou hav e in the fields of housing and c omm unity dev elopm ent,
housing finance or dev elopm ent, social serv ices , urban planning and land use, or other relevant fields . (Please limit y our
res pons e to a m ax imum of 250 words )
I have a BA in Criminology & J ustic e Studies from Humboldt State Univ ersity. I grew up in Palo Alto (attended Palo Alt o High) and
hav e worked as the Cas e Manager for Downtown Street s Team in Palo Alto s ince Augus t of 2019. In my position as Case Manager, I
hav e provided indiv idualiz ed c as e management and advocac y for 30+ unhous ed and at-ris k Team Members (clients). I hav e ass is ted
my Team Members in obtaining shelter, public benefits , medical benefits , free trans portation, v it al doc uments, c ell phones, glass es,
bank ac c ounts , and muc h more. I connec t clients to c ommunity resourc es and ident ify housing solutions to meet the needs of my
Team Members. Prior to COVID, I c onduc ted weekly outreac h to unhous ed c ommunity members, inc luding street outreach.
Q16
Please des c ribe y our involv ement/ex perienc e in com munity ac tivities , volunteer work , civ ic organiz ations , and how you
have c onnec ted with others in the com munity. (Pleas e lim it your res ponse to a max imum of 250 words)
In my position as Case Manager with Downt own Streets Team, I have learned first-hand how important building c ommunity networks,
engaging in c ommunity ac tivities and volunt eer work, and c reating partnerships are in working c ollaborativ ely towards s ocial and
ec onomic jus tice. One of my favorite parts of my job has been to infiltrat e the exis ting c ommunity net work s and t o cult ivate my own
part ners hips with c ommunity members and local agenc ies to better serv e my Team Members . I hav e joined serv ice provider
net work ing groups lik e Minka Van Der Zwaag's Palo Alt o Homeles s Serv ices Committee (f ormerly Palo Alto Homeles s Senior
Committee) and Nort h County Alternat ive Servic es (NCAS). I am also the Co-Chair of Service Provider Net work (SPN) for Santa Clara
County and the Vic e Pres ident of the Board for Heart and Home Collaborativ e, seas onal women's shelter in Palo Alto. I n addition, I join
the regular City and Count y serv ice provider calls (Mink a's Non-profit Check-in Calls and County EOC Bi-weekly Homeless Serv ic es
and hous ing phone c all). Lastly, I am a Court Appointed Friend and Adv ocate (CAFA) Mentor for Fres h Lifelines f or Youth (FLY)
Program, and my mentee is a wonderf ul y outh at Palo Alto High. I f eel v ery well connec ted to the Palo Alto community and striv e to
provide the best represent ation and advoc acy for all of our unhous ed and at-ris k c ommunity members .
H ousing Element Update Working Group Applic ation
130 / 252
Q17
Why are you interested in s erving on the Housing Element Update Working Group? (Pleas e lim it your res pons e to a
m axim um of 250 words )
I am well-vers ed in the s hortcomings of affordable hous ing in the Palo Alto area both professionally and personally. Profess ionally, I
s truggle t o find loc al appropriate hous ing s olutions for v ery low-inc ome and unhous ed individuals - minimum inc ome requirements are
often too high f or my Team Members t o meet (ex : needing to mak e 2-2.5x rent /$1,000+ per month to qualify for a unit t hat c osts $500
or less), whic h disqualifies them from "affordable" hous ing. Personally, I was pushed out of Palo Alto when my family c ould no longer
afford to live in this c ity. As someone who advoc ates for our unhoused, vulnerable, and at -risk c ommunity members daily, I could bring
a unique pers pectiv e to the Housing Element Update Working Group. While I am no longer a Palo Alto res ident, I feel more c onnected
to t he Palo Alto communit y now than ever before. Inc luding a loc al serv ice provider like myself, with demonstrated ex perienc e in
c ommunity net work ing, s ocial s ervic es, and volunteer work , in this group would help to provide greater representation f or our mos t
v ulnerable populations. I hope to hav e the opportunity t o part icipate in this group. Please f ind my res ume at tached and feel f ree to
c onnec t with me on Link edIn. Thank y ou for your cons ideration!
Q18
How did you learn about the Work ing Group form ation?
(c heck all that apply)
Em ail from the City,
Personal Contact
Q19
OPTIONAL: Pleas e upload any docum ents if des ired, suc h as resum e, CV, or other inform ation
Alexis Resum e updated 3.1.21.pdf (221KB)
City of Palo Alto (ID # 13431)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: SECOND READING: Adoption of an Ordinance Establishing
Board and Commission Term Limits
Title: SECOND READING: Adoption of an Ordinance Establishing Board and
Commission Term Limits, Consolidating Appointments to April of Each Year,
and Codif ying the Human Relations Commission's Existing Role of
Recommending Grant Funding (FIRST READING: June 21, 2021 PASSED: 6 -1
Cormack no)
From: City Manager
Lead Department: City Clerk
This ordinance was first heard by the City Council on June 21, 2021 and is now back for
the second reading. There were no changes to the ordinance and it passed 6 -1 with
Council Member Cormack voting no.
Attachments:
• Attachment A: BCC Ordinance
*NOT YET APPROVED*
1
229_20210615_ts24
Ordinance No. _____
Ordinance of the Council of the City of Palo Alto Amending Sections of Title 2
(Administrative Code) of the Palo Alto Municipal Code to Consolidate the
Appointment of Members to Boards and Commissions to April of Each Year;
Establish Term Limits to Boards and Commissions; and Codify Existing Duties of
the Human Relations Commission
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. Findings and declarations. The City Council finds and declares as follows:
A. The City has several statutory boards and commissions. See Palo Alto Municipal Code
Chapters 2.18 et seq.;
B. Existing PAMC section 2.16.070 requires that the City Council make regularly-scheduled
appointments to boards and commissions in December and May of each year. Each
board or commission is assigned to one of those months;
C. The City Council intends to consolidate all board and commission appointments occur by
the beginning of April;
D. The City Council intends to impose term limits to members of boards and commissions;
and
E. The City Council intends to codify the Human Relations Commission’s existing duties of
making grant recommendations under various grant programs.
SECTION 2. Section 2.16.070 (Schedule of appointments) of Chapter 2.16 (Boards and
Commissions Generally) of Title 2 (Administrative Code) is hereby amended as follows
(additions are in underline, deletions are in strikethrough):
2.16.070 Schedule of appointments.
(a) The City Council shall review applications to fill vacancies in the following boards and
commissions in May April of each year:
(1) Human Relations Commission (Chapter 2.22)
(2) Public Art Commission (Chapter 2.18)
(3) Utilities Advisory Commission (Chapter 2.23)
(4) Architectural Review Board (Chapter 2.21)
(5) Historic Resources Board (Chapter 2.27)
(6) Parks and Recreation Commission (Chapter 2.25)
(7) Planning and Transportation Commission (Chapter 2.20)
(b) The City Council shall review applications to fill vacancies in the following boards and
commissions in December of each year:
(1) Architectural Review Board (Chapter 2.21)
(2) Historic Resources Board (Chapter 2.27)
(3) Parks and Recreation Commission (Chapter 2.25)
*NOT YET APPROVED*
2
229_20210615_ts24
(4) Planning and Transportation Commission (Chapter 2.20)
(cb) The City Council shall fill vacancies in all other boards and commissions in April May or
December of each year, or at another time, at its discretion.
(dc) The City Council may fill mid-term vacancies during the next regularly scheduled
recruitment for the board or commission or may hold a special recruitment, at its discretion.
Special recruitments shall be subject to the requirements of Section 2.16.060.
SECTION 3. Chapter 2.16 (Boards and Commissions Generally) is hereby amended to add new
Section 2.16.080 (Term limits) as follows:
2.16.080 Term limits.
Effective January 1, 2022, no person may serve more than three consecutive terms of office as
a member of the same board or commission. This section shall apply to the boards and
commissions listed in section 2.16.070(a), except for the Planning and Transportation
Commission, in which no person may serve more than two consecutive terms of office as a
member of the same board or commission.
(a) For the purposes of this section, a member will be considered to have served a term of
office if he or she serves more than half of a standard term. For boards and commissions
with three-year terms, half of the term shall be 18 months. For boards and commissions
with four-year terms, half of the term shall be two years.
(b) A member’s service that began on or before January 1, 2022 shall count under the
provisions of this section only for those members who served for at least one day on a
board or commission between January 1, 2021 and January 1, 2022. Notwithstanding
the previous sentence, members of boards and commissions serving as of January 1,
2022 shall be permitted to complete their term.
(c) A member who has served three consecutive terms of office (or two consecutive terms
of office for the Planning and Transportation Commission) may remain as a member of
the same board or commission for up to six months past the end of the term if no
replacement is appointed or until a replacement is appointed, whichever comes first.
(d) A member who has served three consecutive terms of office (or two consecutive terms
of office for the Planning and Transportation Commission) shall not be appointed to the
same board or commission within one year of the last date of service.
SECTION 4. Section 2.18.040 (Term of office) of Chapter 2.18 (Public Art Commission) is hereby
amended as follows:
2.18.040 Term of office.
Terms of office on the Public Art Commission shall be three years. Commission appointments
shall be staggered so that three (3) members are appointed in 2018 and every three years
thereafter, and four (4) members are appointed in 2017 and every three years thereafter.
Effective January 1, 2016, terms of office due to expire on April 30 of each year shall be
extended to expire on May 31 of the same year, and thereafter terms Terms of office shall
commence on the first day of June. Effective January 1, 2022, terms of office due to expire on
*NOT YET APPROVED*
3
229_20210615_ts24
May 31 of each year shall be extended to expire on the March 31 of the following year, and
thereafter terms of office shall commence on April 1. If a successor is unavailable, a member
may remain in office until his or her successor is appointed, subject to the limits in section
2.16.080.
SECTION 5. Section 2.20.020 (Term of office) of Chapter 2.20 (Planning and Transportation
Commission) is hereby amended as follows:
2.20.020 Term of office.
Terms of office on the Planning and Transportation Commission shall be four years. Effective
January 1, 2016, terms of office due to expire on October 31 of each year shall be extended to
expire on December 15 of the same year, and thereafter terms of office shall commence on the
sixteenth day of December Effective January 1, 2022, terms of office due to expire on
December 15 of each year shall be extended to expire on March 31 of the following year, and
thereafter terms of office shall commence on April 1. If a successor is unavailable, a member
may remain in office until his or her successor is appointed., subject to the limits in section
2.16.080.
SECTION 6. Section 2.21.025 (Term of office) of Chapter 2.21 (Architectural Review Board) is
hereby amended as follows:
2.21.025 Term of office.
Terms of office on the Architectural Review Board shall be three years. Effective January 1,
2016, the terms of office due to expire on October 31 of each year shall be extended to expire
on December 15 of the same year, and thereafter terms of office shall commence on the
sixteenth day of December. Effective January 1, 2022, terms of office due to expire on
December 15 of each year shall be extended to expire on March 31 of the following year, and
thereafter terms of office shall commence on April 1. If a successor is unavailable, a member
may remain in office until his or her successor is appointed., subject to the limits in section
2.16.080.
SECTION 7. Section 2.22.020 (Term of office) of Chapter 2.22 (Human Relations Commission) is
hereby amended as follows:
2.22.020 Term of office.
Terms of office on the Human Relations Commission shall be three years. Effective January 1,
2016, terms of office due to expire on April 30 of each year shall be extended to expire on May
31 of the same year, and thereafter termsTerms of office shall commence on the first day of
June. Effective January 1, 2022, terms of office due to expire on May 31 of each year shall be
extended to expire on the March 31 of the following year, and thereafter terms of office shall
commence on April 1. If a successor is unavailable, a member may remain in office until his or
her successor is appointed., subject to the limits in section 2.16.080.
*NOT YET APPROVED*
4
229_20210615_ts24
SECTION 8. Section 2.23.030 (Term of office) of Chapter 2.23 (Utilities Advisory Commission) is
hereby amended as follows:
2.23.030 Term of office.
Terms of office on the Utilities Advisory Commission shall be three years. Effective January 1,
2016, terms of office due to expire on April 30 of each year shall be extended to expire on May
31 of the same year, and thereafter termsTerms of office shall commence on the first day of
June. Effective January 1, 2022, terms of office due to expire on May 31 of each year shall be
extended to expire on the March 31 of the following year, and thereafter terms of office shall
commence on April 1. Commission appointments shall be staggered so that in each three-year
cycle, two members are appointed one year, two members are appointed the next year, and
three members are appointed the next year. If a successor is unavailable, a member may
remain in office until his or her successor is appointed., subject to the limits in section 2.16.080.
SECTION 9. Section 2.25.030 (Term of office) of Chapter 2.25 (Parks and Recreation
Commission) is hereby amended as follows:
2.25.030 Term of office.
Terms of office on the parks and recreation commission shall be three years. Commission
appointments shall be staggered so that in each three-year cycle three members are appointed
to serve during the first year, four members are appointed to serve during the second year, and
no members are appointed to serve during the third year. Effective January 1, 2016, terms of
office due to expire on October 31 of each year shall be lengthened to expire on December 15
of the same year, and thereafter terms of office shall commence on the sixteenth day of
December. Effective January 1, 2022, terms of office due to expire on December 15 of each
year shall be extended to expire on March 31 of the following year, and thereafter terms of
office shall commence on April 1. If a successor is unavailable, a member may remain in office
until his or her successor is appointed., subject to the limits in section 2.16.080.
SECTION 10. Section 2.27.020 (Term of office) of Chapter 2.27 (Historic Resources Board) is
hereby amended as follows:
2.27.020 Term of office.
Terms of office on the Historic Resources Board shall be three years. Terms shall be staggered
so that three positions are refilled one year, and four positions are refilled two years later.
Effective January 1, 2016, terms of office due to expire on October 31 of each year shall be
extended to expire on December 15 of the same year, and thereafter terms of office shall
commence on the sixteenth day of December. Effective January 1, 2022, terms of office due to
expire on December 15 of each year shall be extended to expire on March 31 of the following
year, and thereafter terms of office shall commence on April 1. If a successor is unavailable, a
member may remain in office until his or her successor is appointed., subject to the limits in
section 2.16.080.
*NOT YET APPROVED*
5
229_20210615_ts24
SECTION 11. Section 2.22.060 (Authority) of Chapter 2.22 (Human Relations Commission) is
hereby amended to add new subsection (g) as follows:
2.22.060 Authority.
Upon making a finding pursuant to Section 2.22.050(a), the commission may act as follows:
(a) To foster public awareness and understanding of human relations problems by any
means of disseminating information including, but not limited to, educational programs and
printed and electronic media;
(b) To facilitate resolution of problems or improvement of conditions within the jurisdiction
of the commission by encouragement, persuasion and mediation and by pointing out private or
public agencies which might provide assistance;
(c) To make such studies which, in the judgment of the commission, might aid in affecting
matters within the jurisdiction of the commission;
(d) To recommend local legislation or other action to the council and to encourage the
council to support or oppose state or federal legislation or regulation relating to matters within
the jurisdiction of the commission;
(e) To coordinate programs of the commission with similar programs by private and public
agencies and organizations; and
(f) To recommend or oppose legislation other than that of the city, provided that the city
council has not taken an official position with respect to such legislation, and provided further
that any communication, whether oral or written, from the commission concerning such
legislation clearly indicates that such recommendation or opposition is that of the commission
and is not necessarily that of the city council.; and
(g) To recommend grantees under the Human Services Resource Allocation Process,
Community Development Block Grant, and Emerging Needs Fund.
SECTION 12. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any
reason held to be invalid or unconstitutional by a decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining portions of this
Ordinance. The City Council hereby declares that it would have passed this Ordinance and each
and every section, subsection, sentence, clause, or phrase not declared invalid or
unconstitutional without regard to whether any portion of the Ordinance would be
subsequently declared invalid or unconstitutional.
SECTION 13. The Council finds that adoption of this Ordinance is exempt from the California
Environmental Quality Act as it is not a “project” within the meaning of CEQA.
//
//
//
//
*NOT YET APPROVED*
6
229_20210615_ts24
SECTION 14. This Ordinance shall be effective on January 1, 2022.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
NOT PARTICIPATING:
ATTEST:
____________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________
Deputy City Attorney City Manager
____________________________
City Clerk
____________________________
Chief Transportation Official
____________________________
Director of Community Services
____________________________
Director of Planning and Development
Services
____________________________
Director of Public Works
____________________________
Director of Utilities
1 of 1
TO: HONORABLE CITY COUNCIL
FROM: MOLLY STUMP, CITY ATTORNEY
DATE: AUGUST 9, 2021
SUBJECT: AGENDA ITEM NUMBER 10- TITLE: SECOND READING: Adoption of an
Ordinance Establishing Board and Commission Term Limits, Consolidating
Appointments to April of Each Year, and Codifying the Human Relations
Commission's Existing Role of Recommending Grant Funding (FIRST READING:
June 21, 2021 PASSED: 6-1 Cormack no)
The original ordinance published with the City Council Agenda for August 9, 2021 restated
outdated code language in sections 2.18.040 and 2.22.020. Ordinance 5503 amended those
sections but had not yet been codified when this ordinance was drafted. The attached
ordinance contains the correct, up-to-date text of those sections, which outlines the staggering
schedule of the members of the Public Art Commission and the Human Relations Commission.
The attached ordinance does not result in any changes to the existing staggering schedule, nor
does it have any substantive changes from the version Council approved on first read in June
2021.
The attached ordinance replaces the version originally published with the City Council’s August
9, 2021 agenda.
_______________________
Molly Stump
City Attorney
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Ordinance No. _____
Ordinance of the Council of the City of Palo Alto Amending Sections of Title 2
(Administrative Code) of the Palo Alto Municipal Code to Consolidate the
Appointment of Members to Boards and Commissions to April of Each Year;
Establish Term Limits to Boards and Commissions; and Codify Existing Duties of
the Human Relations Commission
The Council of the City of Palo Alto ORDAINS as follows:
SECTION 1. Findings and declarations. The City Council finds and declares as follows:
A. The City has several statutory boards and commissions. See Palo Alto Municipal Code
Chapters 2.18 et seq.;
B. Existing PAMC section 2.16.070 requires that the City Council make regularly‐scheduled
appointments to boards and commissions in December and May of each year. Each
board or commission is assigned to one of those months;
C. The City Council intends to consolidate all board and commission appointments occur by
the beginning of April;
D. The City Council intends to impose term limits to members of boards and commissions;
and
E. The City Council intends to codify the Human Relations Commission’s existing duties of
making grant recommendations under various grant programs.
SECTION 2. Section 2.16.070 (Schedule of appointments) of Chapter 2.16 (Boards and
Commissions Generally) of Title 2 (Administrative Code) is hereby amended as follows
(additions are in underline, deletions are in strikethrough):
2.16.070 Schedule of appointments.
(a) The City Council shall review applications to fill vacancies in the following boards and
commissions in May April of each year:
(1) Human Relations Commission (Chapter 2.22)
(2) Public Art Commission (Chapter 2.18)
(3) Utilities Advisory Commission (Chapter 2.23)
(4) Architectural Review Board (Chapter 2.21)
(5) Historic Resources Board (Chapter 2.27)
(6) Parks and Recreation Commission (Chapter 2.25)
(7) Planning and Transportation Commission (Chapter 2.20)
(b) The City Council shall review applications to fill vacancies in the following boards and
commissions in December of each year:
(1) Architectural Review Board (Chapter 2.21)
(2) Historic Resources Board (Chapter 2.27)
(3) Parks and Recreation Commission (Chapter 2.25)
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(4) Planning and Transportation Commission (Chapter 2.20)
(cb) The City Council shall fill vacancies in all other boards and commissions in April May or
December of each year, or at another time, at its discretion.
(dc) The City Council may fill mid‐term vacancies during the next regularly scheduled
recruitment for the board or commission or may hold a special recruitment, at its discretion.
Special recruitments shall be subject to the requirements of Section 2.16.060.
SECTION 3. Chapter 2.16 (Boards and Commissions Generally) is hereby amended to add new
Section 2.16.080 (Term limits) as follows:
2.16.080 Term limits.
Effective January 1, 2022, no person may serve more than three consecutive terms of office as
a member of the same board or commission. This section shall apply to the boards and
commissions listed in section 2.16.070(a), except for the Planning and Transportation
Commission, in which no person may serve more than two consecutive terms of office as a
member of the same board or commission.
(a) For the purposes of this section, a member will be considered to have served a term of
office if he or she serves more than half of a standard term. For boards and commissions
with three‐year terms, half of the term shall be 18 months. For boards and commissions
with four‐year terms, half of the term shall be two years.
(b) A member’s service that began on or before January 1, 2022 shall count under the
provisions of this section only for those members who served for at least one day on a
board or commission between January 1, 2021 and January 1, 2022. Notwithstanding
the previous sentence, members of boards and commissions serving as of January 1,
2022 shall be permitted to complete their term.
(c) A member who has served three consecutive terms of office (or two consecutive terms
of office for the Planning and Transportation Commission) may remain as a member of
the same board or commission for up to six months past the end of the term if no
replacement is appointed or until a replacement is appointed, whichever comes first.
(d) A member who has served three consecutive terms of office (or two consecutive terms
of office for the Planning and Transportation Commission) shall not be appointed to the
same board or commission within one year of the last date of service.
SECTION 4. Section 2.18.040 (Term of office) of Chapter 2.18 (Public Art Commission) is hereby
amended as follows:
2.18.040 Term of office.
Terms of office on the Public Art Commission shall be three years. Commission appointments
shall be staggered so that three (3) members are appointed in 2018 and every three years
thereafter, one (1) member is appointed in 2019 and every three years thereafter, and one (1)
member is appointed in 2020 and every three years thereafter. Terms of office shall commence
on the first day of June and end on the last day of May. Effective January 1, 2022, terms of
office due to expire on May 31 of each year shall be extended to expire on the March 31 of the
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following year, and thereafter terms of office shall commence on April 1. If a successor is
unavailable, a member may remain in office until his or her successor is appointed, subject to
the limits in section 2.16.080.
SECTION 5. Section 2.20.020 (Term of office) of Chapter 2.20 (Planning and Transportation
Commission) is hereby amended as follows:
2.20.020 Term of office.
Terms of office on the Planning and Transportation Commission shall be four years. Effective
January 1, 2016, terms of office due to expire on October 31 of each year shall be extended to
expire on December 15 of the same year, and thereafter terms of office shall commence on the
sixteenth day of December Effective January 1, 2022, terms of office due to expire on
December 15 of each year shall be extended to expire on March 31 of the following year, and
thereafter terms of office shall commence on April 1. If a successor is unavailable, a member
may remain in office until his or her successor is appointed., subject to the limits in section
2.16.080.
SECTION 6. Section 2.21.025 (Term of office) of Chapter 2.21 (Architectural Review Board) is
hereby amended as follows:
2.21.025 Term of office.
Terms of office on the Architectural Review Board shall be three years. Effective January 1,
2016, the terms of office due to expire on October 31 of each year shall be extended to expire
on December 15 of the same year, and thereafter terms of office shall commence on the
sixteenth day of December. Effective January 1, 2022, terms of office due to expire on
December 15 of each year shall be extended to expire on March 31 of the following year, and
thereafter terms of office shall commence on April 1. If a successor is unavailable, a member
may remain in office until his or her successor is appointed., subject to the limits in section
2.16.080.
SECTION 7. Section 2.22.020 (Term of office) of Chapter 2.22 (Human Relations Commission) is
hereby amended as follows:
2.22.020 Term of office.
Terms of office on the Human Relations Commission shall be three years. Commission
appointments shall be staggered so that two (2) members are appointed in 2018 and every
three years thereafter, two (2) members are appointed in 2019 and every three years
thereafter, and one (1) member is appointed in 2020 and every three years thereafter. Terms of
office shall commence on the first day of June and end on the last day of May. Effective January
1, 2022, terms of office due to expire on May 31 of each year shall be extended to expire on the
March 31 of the following year, and thereafter terms of office shall commence on April 1. If a
successor is unavailable, a member may remain in office until his or her successor is appointed.,
subject to the limits in section 2.16.080.
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SECTION 8. Section 2.23.030 (Term of office) of Chapter 2.23 (Utilities Advisory Commission) is
hereby amended as follows:
2.23.030 Term of office.
Terms of office on the Utilities Advisory Commission shall be three years. Effective January 1,
2016, terms of office due to expire on April 30 of each year shall be extended to expire on May
31 of the same year, and thereafter termsTerms of office shall commence on the first day of
June. Effective January 1, 2022, terms of office due to expire on May 31 of each year shall be
extended to expire on the March 31 of the following year, and thereafter terms of office shall
commence on April 1. Commission appointments shall be staggered so that in each three‐year
cycle, two members are appointed one year, two members are appointed the next year, and
three members are appointed the next year. If a successor is unavailable, a member may
remain in office until his or her successor is appointed., subject to the limits in section 2.16.080.
SECTION 9. Section 2.25.030 (Term of office) of Chapter 2.25 (Parks and Recreation
Commission) is hereby amended as follows:
2.25.030 Term of office.
Terms of office on the parks and recreation commission shall be three years. Commission
appointments shall be staggered so that in each three‐year cycle three members are appointed
to serve during the first year, four members are appointed to serve during the second year, and
no members are appointed to serve during the third year. Effective January 1, 2016, terms of
office due to expire on October 31 of each year shall be lengthened to expire on December 15
of the same year, and thereafter terms of office shall commence on the sixteenth day of
December. Effective January 1, 2022, terms of office due to expire on December 15 of each
year shall be extended to expire on March 31 of the following year, and thereafter terms of
office shall commence on April 1. If a successor is unavailable, a member may remain in office
until his or her successor is appointed., subject to the limits in section 2.16.080.
SECTION 10. Section 2.27.020 (Term of office) of Chapter 2.27 (Historic Resources Board) is
hereby amended as follows:
2.27.020 Term of office.
Terms of office on the Historic Resources Board shall be three years. Terms shall be staggered
so that three positions are refilled one year, and four positions are refilled two years later.
Effective January 1, 2016, terms of office due to expire on October 31 of each year shall be
extended to expire on December 15 of the same year, and thereafter terms of office shall
commence on the sixteenth day of December. Effective January 1, 2022, terms of office due to
expire on December 15 of each year shall be extended to expire on March 31 of the following
year, and thereafter terms of office shall commence on April 1. If a successor is unavailable, a
member may remain in office until his or her successor is appointed., subject to the limits in
section 2.16.080.
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SECTION 11. Section 2.22.060 (Authority) of Chapter 2.22 (Human Relations Commission) is
hereby amended to add new subsection (g) as follows:
2.22.060 Authority.
Upon making a finding pursuant to Section 2.22.050(a), the commission may act as follows:
(a) To foster public awareness and understanding of human relations problems by any
means of disseminating information including, but not limited to, educational programs and
printed and electronic media;
(b) To facilitate resolution of problems or improvement of conditions within the jurisdiction
of the commission by encouragement, persuasion and mediation and by pointing out private or
public agencies which might provide assistance;
(c) To make such studies which, in the judgment of the commission, might aid in affecting
matters within the jurisdiction of the commission;
(d) To recommend local legislation or other action to the council and to encourage the
council to support or oppose state or federal legislation or regulation relating to matters within
the jurisdiction of the commission;
(e) To coordinate programs of the commission with similar programs by private and public
agencies and organizations; and
(f) To recommend or oppose legislation other than that of the city, provided that the city
council has not taken an official position with respect to such legislation, and provided further
that any communication, whether oral or written, from the commission concerning such
legislation clearly indicates that such recommendation or opposition is that of the commission
and is not necessarily that of the city council.; and
(g) To recommend grantees under the Human Services Resource Allocation Process,
Community Development Block Grant, and Emerging Needs Fund.
SECTION 12. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any
reason held to be invalid or unconstitutional by a decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining portions of this
Ordinance. The City Council hereby declares that it would have passed this Ordinance and each
and every section, subsection, sentence, clause, or phrase not declared invalid or
unconstitutional without regard to whether any portion of the Ordinance would be
subsequently declared invalid or unconstitutional.
SECTION 13. The Council finds that adoption of this Ordinance is exempt from the California
Environmental Quality Act as it is not a “project” within the meaning of CEQA.
//
//
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SECTION 14. This Ordinance shall be effective on January 1, 2022.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
NOT PARTICIPATING:
ATTEST:
____________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________
Deputy City Attorney City Manager
____________________________
City Clerk
____________________________
Chief Transportation Official
____________________________
Director of Community Services
____________________________
Director of Planning and Development
Services
____________________________
Director of Public Works
____________________________
Director of Utilities
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City of Palo Alto (ID # 12378)
City Council Staff Report
Report Type: Action Items Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: FY 2022 Wastewater Rates
Title: PUBLIC HEARING/PROPOSITION 218: Adoption of two Resolutions: 1)
Adopting the Fiscal Year (FY) 2022 Wastewater Collection Utility Financial
Plan and Amending the Wastewater Collection Utility Reserve Management
Practices; 2) Amending Utility Rate Schedules S -1 (Residential Wastewater
Collection and Disposal), S -2 (Commercial Wastewater Collection and
Disposal), S -6 (Restaurant Wastewater Collection and Disposal) and S -7
(Commercial Wastewater Collection and Dis posal – Industrial Discharger)
From: City Manager
Lead Department: Utilities
Recommendation
Staff and the Finance Committee recommend that the City Council adopt the following
Resolutions:
a. The Fiscal Year (FY) 2022 Wastewater Collection Utility Financial Plan, and Amending the
Wastewater Collection Utility Reserve Management Practices (Attachment A);
b. Amending Utility Rate Schedules S-1 (Residential Wastewater Collection and Disposal),
S-2 (Commercial Wastewater Collection and Disposal), S-6 (Restaurant Wastewater City
of Palo Alto Page 2 Collection and Disposal) and S-7 (Commercial Wastewater Collection
and Disposal – Industrial Discharger) (Attachment B);
Executive Summary
From February through April 2021, the Utilities Advisory Commission (UAC) and Finance
Committee reviewed various rate changes recommended by staff for Fiscal Year 2022. This
report summarizes the meetings that occurred, including all staff recommendations , for the
wastewater collection utility. Estimates for retail revenue impacts are included in the FY 2022
budget assumptions. This report outlines the actions requested, transmits the resolution s from
these reviews, and requests City Council approval and adoption. Approval of this item would
result in the finalized rates for FY 2022, beginning September 1, 2021.
Utilities staff presented to the UAC on February 3, 2021 and the Finance Committee on April 6,
2021 a recommendation that Council adopt two resolutions:
CITY OF
PALO
ALTO
City of Palo Alto Page 2
1. Approving the FY 2022 Wastewater Collection Utility Financial Plan;
2. Amending the Wastewater Collection Utility Reserve Management Practices;
3. Approving the following transfers:
a. Up to $2,200,000 in FY 2021 from the Operations Reserve to the Capital
Improvements Projects Reserve;
b. Up to $4,350,000 in FY 2022 from the Operations Reserve to the Capital
Improvements Projects Reserve.
4. Approving a 3% overall revenue increase by amending Utility Rate Schedules S-1, S-2, S-
6 and S-7. (Linked Document)
In FY 2022, the increase in revenues corresponds to an average residential rate increase of
4.7%, an average commercial rate increase of 1.5% and a rate decrease for restaurant
customers of 2.1%. Raftelis Financial Consultants, Inc. reviewed and updated the Wastewa ter
Collection cost of service study and made recommendations that are incorporated into the
attached Financial Plan to ensure costs are equitably allocated to each customer class; the
report is titled “City of Palo Alto 2021 Wastewater COS Report” (Linked Document).
Background
Over the past 10 years the 15 industrial customers that used to be served by the Wastewater
Collection Utility have either left the system, moved industrial operations out of Palo Alto, or
are now considered commercial customers rather than industrial due to changes in operations.
With the flow changes of those customers and other changes in the non-residential flows,
residential customers have increased their relative percentage of wastewater flows while non -
residential customers have decreased their relative contributions to wastewater flo ws. During
the same time period, Palo Alto’s wastewater has also become more concentrated as water
conservation has occurred system-wide. These changed usage patterns and concentration
changes together with updated costs reflect the current cost of Wastewater Collection service.
As required by Article XIIID of the State Constitution (added by Proposition 218), the City mailed
a Notice of Public Hearing to property owners and customers on June 16, 2021 regarding the
proposed wastewater collection rate changes. This notice informed the public that the
proposed rate changes would be considered for Council adoption at a Public Hearing on August
9, 2021 at 6 pm. All residents and interested persons may submit written or oral testimony at
the hearing, and may also submit written protests to any or all of the proposed rate increases.
Council may consider and adopt the proposed wastewater rates unless written protests are
filed by a majority of the affected customers. Any approved wastewater collection rate changes
will become effective September 1, 2021. The Public Hearing at which Council will consider
adoption of the proposed wastewater collection rates must be opened on August 9th as stated
in the notice, but may be continued, if needed.
Discussion
From February through April 2021, the Utilities Advisory Commission and Finance Committee
City of Palo Alto Page 3
received and reviewed various utility financial plans, transfer requests, and rate changes
recommended by staff. This report outlines the actions requested, transmits the resoluti ons
from these reviews, and requests City Council approval and adoption regarding the FY 2022
wastewater collection financial plan and rates.
Attached to this report are several documents, referenced throughout the recommendation
language and the report. In addition, this report also includes links to the City’s website for all
the staff reports presented throughout the review process to the Utilities Advisory Commission,
Finance Committee, and City Council.
Staff and the Finance Committee recommend that the City Council approve the Utility financial
plan, reserve management practices and rate changes listed below.
Proposed Rate Changes and Financial Plan
The FY 2022 Wastewater Collection Utility Financial Plan (Linked Document) includes
projections of the utility’s costs and revenues through FY 2026. The Wastewater Collection
Utility has two main costs: the costs of operating the collection system and Palo Alto’s share of
the cost of running the Regional Water Quality Control Plant (RWQCP)1. Both cost components
have been increasing and are expected to continue to increase. A 3% overall revenue increase is
needed in FY 2022 and FY 2023 and staff projects overall revenue increases of approximately
5% annually through FY 2026 to cover current and projected costs.
The RWQCP has been in operation since 1934. Aging equipment, new regulatory requirements,
and the movement to full sustainability will require rehabilitation, replacement, and new
processes. Palo Alto has seen increases in operational costs in recent years, and debt service for
the plant is expected to increase substantially in coming years as a major rehabilitation and
replacement plan adopted in 2012 (Long Range Facilities Plan) is implemented. Rehabilitation
and replacement of plant equipment that has been in use for over 40 years is necessary to
ensure the city can provide wastewater treatment safely and in compliance with regulatory
requirements.
Collection system costs are also increasing, though n ot as much as treatment costs. This is
primarily driven by increases in collection system capital costs: the cost of underground
construction to replace aging sewer mains has nearly doubled since 2008. The Wastewater
Collection utility undertakes a larger main replacement project every other year with the next
project occurring in FY 2022. Undertaking a larger main replacement project every other year
allows staff to continue replacing wastewater mains that are in poor condition while easing
scheduling difficulties for inspection coverage due to shared staffing across water, wastewater,
1 The costs associated with the RWQCP are shared among Palo Alto and the par tner agencies (Stanford, East Palo
Alto Sanitary District, Los Altos Hills, Lost Altos, and Mountain View) based on wastewater flows and the
composition of the wastewater each agency sends to the treatment plant. Palo Alto’s share varies from year to
year, but is roughly one third of the total cost.
City of Palo Alto Page 4
gas and large development services projects. Other operational costs have also increased (e.g.
salaries and benefits and overhead), but more slowly than treatment and collec tion
infrastructure-related costs.
Staff also proposes modifications to the Wastewater Collection Utility Reserves Management
practices (Linked Document). These changes will synchronize the reserve guidelines with the
staggered main replacement schedule, as well as the capital program contributions to the CIP
Reserve. In addition, the changes outline what actions staff must take if CIP Reserves are in
excess of the maximum level. The new maximum and minimum CIP Reserve guideline levels as
well as the funding plans are described in d etail in the attached Financial Plan.
This year, Raftelis Financial Consultants, Inc. completed a Cost of Service and Rate Study titled
“City of Palo Alto 2021 Wastewater COS Report” (Linked Document). This study recommends
adjustments to ensure costs are equitably allocated to each customer class. The rates
presented in Table 1 below and in the attached Financial Plan incorporate the results and
recommendations of the study.
The cost-of-service study was updated to reflect actual winter (January – March) water usage
patterns from associated water accounts (data reflects pre-COVID usage). Over the past 10 years
the 15 industrial customers that used to be served by the Wastewater Collection Utility have
either left the system, moved industrial operations out of Palo Alto, or are now considered
City of Palo Alto Page 5
commercial customers rather than industrial due to changes in operations. Those customers
accounted for approximately 11% of the estimated wastewater flows. With the flow changes of
those customers and other changes in the non-residential flows, residential customers have
increased their relative percentage of wastewater flows while non -residential customers have
decreased their relative contributions to wastewater flows. This is a primary reason for the
increases in rates for residential customers relative to commercial customers. The restaurant
customer class pays for 5% of the total revenue both at current and proposed rates (see Table 2
below). However, because the customer class is so small, the approximately $14,000 drop in
revenue required leads to a 1.4% decrease in customer class revenue and a 2.1% decrease in
restaurant rates.
The analysis also recommended removing the minimum charge for commercial and restaurant
customer classes, as the volumetric charge is an equitable way to capture the variability in
sewer usage among non-residential customers. Commercial customers will be billed
volumetrically based on average water usage for the months of January, February, and March,
applied through the year starting in the following July.2 New commercial customers without an
applicable usage history will be conservatively presumed to have a usage of 4.8 ccf per month,
the estimated residential wastewater flow per equivalent dwelling unit, until a water usage
history is established. Restaurant customers’ volumetric charge will be based each month on
metered water use during the prior metered-read period.
Meanwhile, over the past 10 years, Palo Alto’s wastewater has become more concentrated as
water conservation has occurred system-wide. These changed usage patterns and concentration
changes together with updated costs reflect the current cost of Wastewater Collection service.
Based upon the analysis, the relative changes to customer class groups are shown in Table 2
below:
Table 2: Revenue Allocation by Customer Class in FY 2022
Customer Class
Customer Class Revenue
Difference
Customer
Class
Percentage of
Total Revenue
at Current
Rates
Customer
Class
Percentage of
Total Revenue
at Cost of
Service
Average Rate
Impact %
(from Table 1)
At Current
Rates
At Cost of
Service
Residential (S-1) $12,924,319 $13,531,403 4.7% 63% 64% 4.7%
Commercial (S-2) $6,482,022 $6,467,761 (0.2%) 32% 31% 1.5%
Restaurant (S-6) $1,031,313 $1,017,018 (1.4%) 5% 5% (2.1%)
Industrial (S-7) $0 $0 $0 0% 0% 0%
TOTAL $20,437,654 $21,016,183 2.8% 100% 100% -
As a result of the COS update together with the overall revenue increase of 3%, residential
customers (S-1) will see a 4.7% rate increase (on average), Commercial (S-2) a 1.5% rate
2 This is done since the rainy and cool winter months are the period when water use is well correlated to sewer
use, and when fluctuations in water use due to landscape needs is minimized.
City of Palo Alto Page 6
increase, and Restaurant (S-6) a 2.1% rate decrease. Individual customer impacts will vary for
non-residential customers depending on usage. Note that although there is a rate increase of
1.5% for commercial customers, overall revenue from this class decreases by 0.2%. This is due
to the elimination of the minimum charge.
Stakeholder Engagement
On June 16, 2021, the City mailed a Notice of Public Hearing for Proposed Wastewater Rate
Changes to all residents and bill payers in the City of Palo Alto. A copy of this letter is included
on the City’s website at www.CityofPaloAlto.org/RatesOverview. Proposed rate changes will be
considered by the City Council at a public hearing to be held: Monday, August 9, 2021 at 6:00
pm.
Pursuant to the provisions of California Governor’s Executive Order N‐29‐20, issued on March
17, 2020, to prevent the spread of Covid‐19, this meeting will be held by virtual teleconference
only, with no physical location. To participate please use the following link:
https://www.cityofpaloalto.org/Departments/City‐Clerk/City‐Council‐Agendas‐and‐Minutes
and click on “Join Zoom Meeting” or call 1(669) 900‐6833.
The City welcomes your feedback at the hearing. All residents and other interested persons are
invited to submit written or oral testimony at this hearing. You may also submit a written
protest against any or all of the proposed charges outlined above. If you choose to submit a
written protest, the City must receive your signed, written protest prior to the close of the
public input portion of the public hearing on August 9, 2021.
Customer protests must include the City of Palo Alto Utilities account number(s) or street
address(es). Protests by property owners must include the Assessor’s Parcel Number(s) or
street address(es) of the parcelsfor which protests are submitted. You may mail written
protests in advance to: City Clerk, 250 Hamilton Avenue, Palo Alto, California 94301
Except for protests submitted during the public hearing, protests cannot be submitted
electronically. If you wish to submit a protest during the public hearing, please announce over
Zoom your intent to do so, and staff will give you instructions. All written protests must be
received by the City Clerk no later than the close of the public input portion of the public
hearing.
The City Clerk will follow the guidelines for the submission and tabulation of protests adopted
by the City Council on May 12, 2008 as Resolution No. 8815. If written protests are filed by a
majority of the affected wastewater customers or with respect to a majority of the parcels
subject to the proposed rates, the wastewater rate increase will not be imposed.
Committee and Commission Review
The UAC reviewed preliminary financial forecasts for the Electric, Gas, Water and Wastewater
City of Palo Alto Page 7
Collection utilities at its December 2, 2020 meeting (Staff Report #116493), and the Finance
Committee reviewed the same preliminary forecasts at its February 16, 2021 meeting (Staff
Report #118644).
The UAC reviewed staff’s final recommendations for the Wastewater Collection utility at its
February 3, 2021 meeting (Staff Report #118825). The Wastewater Collection recommendation
was passed unanimously by the UAC (7-0).
The Finance Committee reviewed staff’s proposals for the following utilities at its April 6, 2021
meeting, which were all passed unanimously (3-0):
a. Wastewater Collection (Staff Report #118866)
b. Electric (Staff Report #118877)
c. Gas (Staff Report #118888)
d. Water (Staff Report #118899)
Timeline
After the August 9 Public Hearing is opened and testimony from members of the public, City
Council will close the hearing and take action. Unless written protests are filed by a majority of
affected wastewater collection customers, Council may vote on the proposed rate actions. If
approved, the wastewater collection rates would become effective September 1, 2021.
Resource Impact
Effective on September 1, the projected normal year revenues for the Wastewater Collection
Utility will increase by roughly 3%, or approximately a $512,000 increase in revenues for FY
2022. This amount is less than the previously projected normal year revenue increase of
approximately $612,000 reflected in the FY 2022 Adopted budget. However, the $100,000
difference in revenue will be less than half of one percent of overall revenue ($20,600,000) so
no budget adjustment is necessary at this time.
3 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/utilities-advisory-
commission/archived-agenda-and-minutes/agendas-and-minutes-2020/12-02-2020-special/id-11649-item-no-
3.pdf
4 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports-
cmrs/current-year/2021/id-11864.pdf
5 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/utilities-advisory-
commission/archived-agenda-and-minutes/agendas-and-minutes-2021/02-03-2021-special/id-11882-item-no-
1.pdf
6 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports-
cmrs/current-year/2021/id-11886.pdf
7 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports-
cmrs/current-year/2021/id-11887.pdf
8 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports-
cmrs/current-year/2021/id-11888.pdf
9 https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports-
cmrs/current-year/2021/id-11889.pdf
City of Palo Alto Page 8
The Financial Plan and rate trajectories presented for the Wastewater Collection fund are
projected to keep Operating Reserves within the minimum and maximum guideline levels over
the entire forecast period.
Policy Implications
Policy Implications related to the proposed Wastewater Collection rate actions are detailed
fully in the linked Finance Committee reports.
Environmental Review
Adoption of the attached Financial Plan and budgeted transfers does not meet the California
Environmental Quality Act’s definition of a project, pursuant to Public Resources Code Section
21065 and CEQA Guidelines Section 15378(b)(4) and (5), because it is a governmental fiscal and
administrative activity which will not cause a direct or indirect physical change in the
environment. Adoption of the proposed wastewater collection rates to meet operating
expenses, purchase supplies and materials, meet financial reserve needs and obtain funds for
capital improvements necessary to maintain service is not subject to the California
Environmental Quality Act (CEQA), pursuant to California Public Resources Code Sec.
21080(b)(8) and Title 14 of the California Code of Regulations Sec. 15273(a). After reviewing the
staff report and all attachments presented to Council, the Council incorporates these
documents herein and finds that sufficient evidence has been presented setting forth with
specificity the basis for this claim of CEQA exemption.
Attachments:
• Attachment A: Resolution Wastewater Financial Plan, Reserve Management Practices
• Attachment B: Resolution Approving FY 2022 Wastewater Rates
Attachment A
6055473
* NOT YET APPROVED *
Resolution No.__________
Resolution of the Council of the City of Palo Alto Approving the FY 2022
Wastewater Collection Utility Financial Plan and Amending the Wastewater
Collection Utility Reserves Management Practices
R E C I T A L S
A.Each year the City of Palo Alto (“City”) assesses the financial position of its utilities with
the goal of ensuring adequate revenue to fund operations. This includes making long-
term projections of market conditions, the physical condition of the system, and other
factors that could affect utility costs, and setting rates adequate to recover these costs.
It does this with the goal of providing safe, reliable, and sustainable utility services at
competitive rates. The City adopts Financial Plans to summarize these projections.
B.The City uses reserves to protect against contingencies and to manage other aspects of
its operations, and regularly assesses the adequacy of these reserves and the
management practices governing their operation. The status of utility reserves and their
management practices are included in Reserves Management Practices attached to and
made a part of the Financial Plans.
The Council of the City of Palo Alto does hereby RESOLVE, as follows:
SECTION 1. The Council hereby adopts the FY 2022 Wastewater Collection Utility Financial
Plan.
SECTION 2. The Council hereby approves the following transfers as described in the FY 2022
Wastewater Collection Utility Financial Plan:
a.Up to $2,200,000 in FY 2021 from the Operations Reserve to the
Capital Improvements Projects Reserve; and
b.Up to $4,350,000 in FY 2022 from the Operations Reserve to the
Capital Improvements Projects Reserve. Annual capital program
contributions beyond FY 2022 will be approved by Resolution
annually.
SECTION 3. The Council hereby approves the amendments to the Wastewater Collection
Utility Reserves Management Practices as shown in Attachment D.
//
//
Attachment A
6055473
//
SECTION 4. The Council finds that the adoption of this resolution does not meet the
California Environmental Quality Act’s definition of a project under Public Resources Code
Section 21065 and CEQA Guidelines Section 15378(b)(5), because it is an administrative
governmental activity which will not cause a direct or indirect physical change in the
environment, and therefore, no environmental review is required.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
________________________________ ________________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
________________________________ ________________________________
Assistant City Attorney City Manager
________________________________
Director of Utilities
________________________________
Director of Administrative Services
Attachment B
* NOT YET APPROVED *
6055474
Resolution No. _________
Resolution of the Council of the City of Palo Alto Adjusting
Wastewater Rates by Amending Rate Schedules S-1 (Residential
Wastewater Collection and Disposal), S-2 (Commercial Wastewater
Collection and Disposal), S-6 (Restaurant Wastewater Collection and
Disposal) and S-7 (Commercial Wastewater Collection and Disposal –
Industrial Discharger)
R E C I T A L S
A. Pursuant to Chapter 12.20.010 of the Palo Alto Municipal Code, the Council of
the City of Palo Alto may by resolution adopt rules and regulations governing utility services,
fees and charges.
B. On August 9, 2021, the City Council held a full and fair public hearing regarding
the proposed rate increase and considered all protests against the proposals.
C. As required by Article XIII D, Section 6 of the California Constitution and
applicable law, notice of the August 9, 2021 public hearing was mailed to all City of Palo Alto
Utilities wastewater customers by June 16, 2021.
D. The City Clerk has tabulated the total number of written protests presented by
the close of the public hearing, and determined that it was less than fifty percent (50%) of the
total number of customers and property owners subject to the proposed wastewater rate
amendments, therefore a majority protest does not exist against the proposal.
The Council of the City of Palo Alto does hereby RESOLVE as follows:
SECTION 1. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility
Rate Schedule S-1 (Residential Wastewater Collection and Disposal) is hereby amended to read
as attached and incorporated. Utility Rate Schedule S-1, as amended, shall become effective
September 1, 2021.
SECTION 2. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility
Rate Schedule S-2 (Commercial Wastewater Collection and Disposal) is hereby amended to read
as attached and incorporated. Utility Rate Schedule S-2, as amended, shall become effective
September 1, 2021.
SECTION 3. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility
Rate Schedule S-6 (Restaurant Wastewater Collection and Disposal) is hereby amended to read
as attached and incorporated. Utility Rate Schedule S-6, as amended, shall become effective
September 1, 2021.
Attachment B
* NOT YET APPROVED *
6055474
SECTION 4. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility
Rate Schedule S-7 (Commercial Wastewater Collection and Disposal – Industrial Discharger) is
hereby amended to read as attached and incorporated. Utility Rate Schedule S-7, as amended,
shall become effective September 1, 2021.
SECTION 5. The Council finds that the revenue derived from the wastewater rates
approved by this resolution do not exceed the funds required to provide wastewater service,
and the revenue derived from the adoption of this resolution shall be used only for the
purposes set forth in Article VII, Section 2, of the Charter of the City of Palo Alto.
SECTION 6. The Council finds that the fees and charges adopted by this resolution
are charges imposed for a specific government service or product provided directly to the payor
that are not provided to those not charged, and do not exceed the reasonable costs to the City
of providing the service or product.
//
//
//
//
//
//
//
//
//
//
//
//
//
//
//
Attachment B
* NOT YET APPROVED *
6055474
//
SECTION 7. The Council finds that the adoption of this resolution changing wastewater
collection rates to meet operating expenses, purchase supplies and materials, meet financial
reserve needs and obtain funds for capital improvements necessary to maintain service is not
subject to the California Environmental Quality Act (CEQA), pursuant to California Public
Resources Code Sec. 21080(b)(8) and Title 14 of the California Code of Regulations Sec. 15273(a).
After reviewing the staff report and all attachments presented to Council, the Council
incorporates these documents herein and finds that sufficient evidence has been presented
setting forth with specificity the basis for this claim of CEQA exemption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
___________________________ ___________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
___________________________ ___________________________
Assistant City Attorney City Manager
___________________________
Director of Utilities
___________________________
Director of Administrative Services
City of Palo Alto (ID # 12323)
City Council Staff Report
Report Type: Action Items Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: South Palo Alto Bikeways
Title: Review South Palo Alto Bikeways Phase 1 Community Feedback and
Concept Plan Alternatives, and Approve Preferred Concept Plan
From: City Manager
Lead Department: Transportation Department
Recommendation
Staff recommends that the City Council:
1. Receive a presentation on the South Palo Alto Bikeways project phase 1 community
engagement summary and initial concept plan alternatives;
2. Approve the preferred concept plan for the following project segments:
a. Waverely Multi-Use Path Alternative 2 Widen Towards Either Side
b. Fabian Way – Protected bicycle lanes on both sides
c. E. Meadow Drive Segment 1 between E. Meadow Circle and Fabian Way –
Standard bicycle lanes on both sides
d. E. Meadow Drive Segment 2 between Alma Street and Waverley Street –
Protected bicycle lanes on both sides
e. E. Meadow Drive Segment 3 between Waverley Street and Middlefield Road –
Protected bicycle lane on one side with buffered bicycle lane on the other side
f. E. Meadow Drive Segment 4 between Middlefield Road and E. Meadow Circle –
Traffic calming and bicycle lane visibility treatments, including travel lane width
reduction from 11 to 10 feet
Executive Summary
The purpose of the report and discussion is to summarize the initial community engagement
phase of the South Palo Alto Bikeways Project and receive direction on whether the project
should be continued. If Council recommends further pursuit of this project, staff recommend
Council support the preferred concept identified by the community engagement process.
The South Palo Alto Bikeways project proposes bicycle facility improvements for the Waverley
Multi-Use Path on Palo Alto Unified School District (PAUSD) land, Fabian Way, and East
Meadow Drive. This project invests in the city’s bicycle network to provide safer infrastructure
City of Palo Alto Page 2
for students commuting to school via bicycle and encourages mode shift to reduce greenhouse
gas (GHG) emissions. The project was awarded federal funds for construction and must receive
all Caltrans approval to initiate the construction phase by January 2023. Staff re-engaged
Council and Planning and Transportation Commission (PTC) on this project in January 2021
about the community engagement approach. Subsequently, staff brought on -board the City’s
on-call consultant to begin the first phase of engagement.
The original grant scope committed the City to delivery of protected bikeways along Fabian
Way and E. Meadow Drive. After conversations with the Santa Clara Valley Transportation
Authority (VTA), the City was asked to deliver at a minimum a protected bikeway along Fabian
Way or E. Meadow Drive and a scope as close as possible to protected bikeways along any
corridor without a continuous protected bikeway. A main goal of the first phase of community
engagement was to assess community support for protected bikeways.
Overall, the community wishes to see the Waverley Multi-Use Path widened towards either
side of the existing path. There is general support for protected bikeways along Fabian Way, E.
Meadow Drive between Alma Street and Waverley Street, and E. Meadow Drive between
Waverley Street and Middlefield Road.
Based on community feedback, staff identified challenges and additional considerations for E.
Meadow Drive. Specifically, concerns were raised about reduced parking for residents along E.
Meadow Drive east of Middlefield Road. A few community suggestions implied that the existing
conditions be retained here, with parking on both sides of the street. However, existing right -
of-way does not allow for buffered/protected bikeways and retention of parking on both sides
of the street. Preserving the existing conditions along E. Meadow Drive east of Middlefield Road
will exclude any protection or separation from vehicle lanes.
PTC action on July 14, 2021 recommended all preferred concept segments to the City Council
with two requests regarding E. Meadow Drive Segment 4. PTC recommended 1) a revised
solution which omits or mitigates the proposed loss of estimated 80 parking spaces necessary
for public parking for parks, ADU, and other residents and 2) that staff continue to negotiate
with VTA to maintain the grant funding with these changes in the .58 -mile segment.
VTA staff welcomes discussion and collaboration to work out the complexities for this segment
but emphasize that retaining the existing conditions along E. Meadow Drive beyond Middlefield
Road considerably diverges from the original grant scope. Conversations with VTA staff after
the July 14th PTC direction resulted in some flexibility to the grant scope allowable by VTA for
Segment 4. To provide safety benefits on this segment, VTA may accept traffic calming and
bicycle lane visibility treatments in lieu of protected or buffered bicycle lanes and the parking
lane reduction.
Based on the PTC recommendation and community feedback, City staff propose the following
potential treatments for E. Meadow Drive Segment 4 to be considered for community
City of Palo Alto Page 3
engagement and feasibility, including but not limited to: travel lane width reduction from 11 to
10 feet wide, green paint at the start of the bike lanes on each block, mid-block bike lane
stencils, and additional traffic calming treatments, if feasible. If there is community support for
these alternative treatments, staff are confident that VTA will allow the City to reta in the grant
funds for the project.
Background
The South Palo Alto Bikeways project proposes bicycle facility improvements for the Waverley
Multi-Use Path on Palo Alto Unified School District (PAUSD) land between East Meadow Drive
and East Charleston Road, Fabian Way from E. Meadow Drive to E. Charleston Road, and East
Meadow Drive from Alma Street to Fabian Way. The project was awarded federal funds from
the Vehicle Emissions Reductions Based at Schools (VERBS) program, a subprogram of the One
Bay Area Grant 2 (OBAG 2) program for construction, and the project must receive all Caltrans
approval to initiate the construction phase by January 2023.
Image 1: Project Map
Since the grant award, planning for this project was on hold because of challenges with staffing
resources. Earlier this year in January, staff reengaged Council and PTC on this project. Staff
shared details about the community engagement approach and requested funding to move
forward with the first phase of community engagement. The staff report for Council Action on
January 25, 2021 can be found here: CMR 11757,
<https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-
manager-reports-cmrs/2021/id-11757.pdf>.
In March 2021, staff brought on-board the City’s on-call consultant, Fehr & Peers, to begin work
for this project. A summary of tasks included:
City of Palo Alto Page 4
• Collecting new peak hour turning movement counts and new 48-hour automated tube
counts at selected roadway segments.
• Developing initial concept plan alternatives for all three corridors to aid in soliciting
feedback.
• Creating marketing and social media materials including translation into Spanish and
Chinese.
• Leading and presenting at 7 events including, 4 webinars with simultaneous translation
into Spanish, 2 meetings with standing advisory committees, and 1 meeting with school
communities.
• Revising initial concept plan alternatives into a preferred concept plan based on public
comments.
Reflecting on lessons learned from the Neighborhood Transportation Safety and Bicycle
Boulevards (NTSBB) project, the goals of the first phase of community engagement included:
• Informing the community about grant-required project components
• Educating the community on different types of bicycle facilities and especially how
buffered and protected bikeways could operate along Fabian Way and E. Meadow Drive
• Consulting on design ideas along the Waverley Multi-Use Path
• Developing initial concept plan alternatives to depict potential improvements and solicit
feedback
• Returning to Council with a preferred concept plan
The pandemic has highlighted digital methods for engaging large numbers of pe ople. It has also
underscored the need to reach out to and support those who are on the other side of the digital
divide, who may not speak or read English, or whose jobs make it difficult for them to
participate in meetings or events. As such, based on pandemic restrictions and budget realities,
a variety of methods were used to expand the project’s reach. More details on the first phase of
community engagement can be found in the Stakeholder Engagement section below.
Discussion
The South Palo Alto Bikeways project reduces risk to growing numbers of student bicyclists and
aligns with City policies regarding climate change and sustainability. The project proposes
improvements to three corridors: the Waverley Multi-Use Path, Fabian Way, and E. Meadow
Drive. This project will improve the bicycle facilities adjacent to the new Highway 101
Pedestrian and Bike Bridge and Adobe Creek Reach Trail, parks, housing, public schools, private
pre-schools, the Oshman Family Jewish Community Center (JCC), and Kehillah High School. The
project will reduce risks to the users of these facilities by increasing the distance between
bicycle riders and moving or parked vehicles via protected or buffered bicycle lanes.
By adding protected or buffered bicycle lanes adjacent to the South Palo Alto destinations
mentioned above, this project furthers Council-approved plans and sustainability goals. It builds
City of Palo Alto Page 5
out part of the 2012 Bicycle and Pedestrian Transportation Plan and aligns with the
Comprehensive Plan and adopted sustainability and climate action goals by encouraging mode
shift via improved infrastructure to reduce greenhouse gas emissions.
Separated Bicycle Facility Considerations
It must be noted that buffered or protected bicycle lanes require more room than standard
bicycle lanes. Given Palo Alto’s street widths, reapportionment of street space is required if staff
are to carry out the City’s adopted transportation plans and meet Council environmental goals.
Parking removal and lane reductions will be at the core of project decision-making if Council
desires future installations of buffered or protected facilities in pursuit of Council’s climate
action targets.
The original grant scope committed the City to delivery of protected bikeways along both
Fabian Way and E. Meadow Drive. After conversations with the Santa Clara Valley
Transportation Authority (VTA), the City must deliver at a minimum a protected bikeway along
Fabian Way or E. Meadow Drive but must deliver a scope as close as possible to protected
bikeways along any corridor without a continuous protected bikeway. A goal of the first phase
of community engagement was to share initial concept plan alternatives that reflect how
buffered and protected bikeways could operate along Fabian Way and E. Meadow Drive.
Recent School Bicycling Trends
The City’s transportation plan implementation efforts are bearing fruit, showing that
transportation programs and infrastructure changes are supporting increased bicycling. With
consistent investments in the bicycle network and collaboration of the Safe Routes to School
(SRTS) Partnership, the City has seen recent student biking numbers grow at around 1% per year
across the district, with 2019 counts showing that over half of all PAUSD middle and high school
students commuted to school via bicycle.
The student catchment areas for Fairmeadow and Hoover Elementary Schools, JLS Middle
School, and Gunn High School are served by this project. Table 1 shows Fall 2019 bicycle parking
counts for these and all PAUSD middle and high schools. Images 2 and 3 below display historic
bicycle counts at PAUSD middle schools and high schools. These data do not include students
who arrive at school on foot. Most schools in the U.S. see single-digit rates for walking and biking
combined.1
1 Everett Jones S, Sliwa S. School Factors Associated With the Percentage of Students Who Walk or Bike to School,
School Health Policies and Practices Study, 2014. Prev Chronic Dis 2016;13:150573. DOI:
http://dx.doi.org/10.5888/pcd13.150573 .
City of Palo Alto Page 6
Table 1: Selected 2019 Bicycle Parking Counts
School Name Parked Bikes School Enrollment % Biking
Project-Adjacent Elementary Schools
Fairmeadow 102 437 23%
Hoover 28 391 7%
All Middle Schools
JLS 760 1,084 70%
Greene 637 952 67%
Fletcher 277 638 43%
Total 1,674 2,674 63%
All High Schools
Gunn 982 1,981 50%
Paly 1,120 2,163 52%
Total 2,102 4,144 51%
All PAUSD Schools
All Schools 4,535 11,586 39%
Source: Data gathered by PTA volunteers in Fall 2019 and compiled by City of Palo Alto SRTS
staff.
Image 2: PAUSD Middle School Historic Bike Counts (%), 1985 - 2019
Source: Data gathered by PTA volunteers and compiled by City of Palo Alto SRTS staff.
City of Palo Alto Page 7
Image 3: PAUSD High School Historic Bike Counts (%), 1985 - 2019
Source: Data gathered by PTA volunteers and compiled by City of Palo Alto SRTS staff.
Even higher biking and walking rates among students may occur this fall and beyond as late -start
bell times for middle school (8:30 am) and high school (9:00 am) may no longer align with th e
schedules of parents driving to work. Investing in appropriately sized infrastructure that provides
more separation between those on bicycles and moving or parked vehicles will be key to
accommodating and safeguarding larger peak bicycle flows and helping more families and
residents choose bicycling for school and other trips in Palo Alto.
Sustainability and Climate Action Considerations
In addition to the City’s high student bicycle mode share, City data and studies by others point to
the need for the kinds of separated bicycle facilities that this project proposes. The City is
currently updating its Sustainability & Climate Action Plan (S/CAP). The analysis from this effort
reveals that the transportation sector represents the City of Palo Alto’s largest source of
greenhouse gas (GHG) emissions. Image 4 is a graphical representation of the City’s GHG
emission profile. In order to shrink the transportation sector’s contributions to climate change,
the City will need to find ways to decrease resident and visitor reliance on internal combustion
engines.
City of Palo Alto Page 8
Image 4: Palo Alto 2019 GHG Emissions by Sector
Source: Palo Alto 2019 GHG Inventory, AECOM.
Worldwide, cities seeking to reduce greenhouse gas emissions via mode shift are planning for
separated facilities such as buffered or protected bike lanes (and protected intersections) as
these facilities attract more riders who would otherwise view biking as too dangerous.
Significantly, strategies to convert vehicle trips to active forms of travel, such as bicycling or
walking (also known as mode shift), are relatively low-cost, efficient, and equitable compared to
strategies aimed at electrification of vehicle trips.2 The Intergovernmental Panel on Climate
Change (IPCC) has highlighted the provision of separate cycling facilities along heavily traveled
roads and intersections, including traffic calming of residential neighborhoods as key approaches
to increase bicycle mode share.3
2 Litman, Todd, Win-Win Transportation Emission Reduction Strategies: Smart Transportation Strategies Can
Reduce Pollution and Provide Other Important Economic, Social and Environmental Benefits, Victoria Transport
Policy Institute, 22 April 2021
3 Sims R., R. Schaeffer, F. Creutzig, X. Cruz-Núñez, M. D’Agosto, D. Dimitriu, M.J. Figueroa Meza, L. Fulton, S.
Kobayashi, O. Lah, A. McKinnon, P. Newman, M. Ouyang, J.J. Schauer, D. Sperling, and G. Tiwari, 2014: Transport.
In: Climate Change 2014: Mitigation of Climate Change. Contribution of Working Group III to the Fifth Assessment
Report of the Intergovernmental Panel on Climate Change [Edenhofer, O., R. Pichs -Madruga, Y. Sokona, E.
Farahani, S. Kadner, K. Seyboth, A. Adler, I. Baum, S. Brunner, P. Eickemeier, B. Kriemann, J. Savolainen, S.
Schlömer, C. von Stechow, T. Zwickel and J.C. Minx (eds.)]. Cambridge University Press, Cambridge, United
Kingdom and New York, NY, USA.
City of Palo Alto Page 9
Adding more support for separate facilities, the Federal Highway Administration (FHWA)
Separated Bike Lane Planning and Design Guide states:
Separated bike lanes can appeal to a broad range of people and in doing so contribute
to increases in bicycling volumes and rates. A June 2014 National Institute for
Transportation and Communities report entitled "Lessons from the Green Lanes:
Evaluating Protected Bike Lanes in the U.S.." observed that ridership on all facilities
increased after the installation of separated facilities. Survey data showed that 10% of
current riders switched from other modes and that over a quarter of riders are
bicycling more in general because of the separated bike lanes. This report is available
at: http://trec.pdx.edu/research/project/583
<https://www.fhwa.dot.gov/exit.cfm?link=http://trec.pdx.edu/research/project/583>.
As part of a connected bicycle network, separated bike lanes can:
• Provide a more comfortable experience for less-skilled riders;
• Improve access to destinations such as schools, jobs, health care facilities,
and essential services;
• Enhance access to public transportation, for example by helping to solve the
first/last mile challenge;
• Improve access to employment opportunities, especially for those without
[or with limited] access to a private automobile; and
• Provide a linkage between regional trail systems.
Finally, separated facilities support the safety of pedestrians by reducing crossing distances and
reducing the number of sidewalk riders.
Project Segment Considerations
Improvements to the Waverley Multi-Use Path will include widening the path where feasible to
accommodate high flows and varying speeds of bicyclists and pedestrians. Repaving and
regrading will also be considered to help mitigate uneven surfaces. Improvements to the
Waverley Multi-Use Path are limited by available right-of-way as well as by existing elements
surrounding the path such as fire hydrants and protected trees. Another goal of the first phase
of community engagement was to present potential design ideas for this path that proposed
little to no physical impacts to surrounding elements. Staff is conducting continuous
conversations on construction feasibility with PAUSD, the Fire Department, and arborists to
determine if path bottlenecks at fire hydrants and selected tree locations can be addressed.
To enhance bicyclist visibility and safety and respond to the grant requirements and community
feedback, potential changes along Fabian Way may require reconfiguration of travel lanes while
standardizing bicycle and parking lane widths. This project proposes travel lane reduction to
provide protected bike lanes on Fabian, which has the highest observed speeds of the on-road
segments of this project.
City of Palo Alto Page 10
Community feedback documented that the existing condition on E. Meadow Drive is sub-optimal
for the peak flows of cyclists and pedestrians using the street. The parking lanes on E. Meadow
Drive are of non-standard width, so parked vehicles either extend onto the sidewalks via rolled
curbs or into the bike lanes, where opening car doors pose further risk to those on bikes. This
project proposes removing a parking lane on E. Meadow Drive in order to right-size the
remaining parking lane and bicycle facilities, prioritizing the safety of everyone who uses the
street.
School Circulation Considerations on E. Meadow
Near JLS Middle School, Fairmeadow Elementary School, and Mitchell Park, the concept plan
alternative would install a buffered bike lane on E. Meadow Dr. on the residential side of the
street (preserving curb parking adjacent to housing) and create a protected bikeway along the
school/park side by removing approximately 34 parking spaces between Waverley St. and
Mitchell Park driveway. The 19 angled parking spaces along the Fairmeadow school frontage
would remain accessible to both Fairmeadow and JLS users as the 15-minute offset between
the schools’ bell times will be preserved, with Fairmeadow commencing at 8:15am and JLS
starting at 8:30am. Both schools have loading zones for students arriving by car, with Mitchell
Park serving as the sanctioned historical overflow loading zone for all three schools adjacent to
the park. Bike parking on the JLS campus accommodates over 800 students, and the City's Safe
Routes to School staff partner with PAUSD staff to increase campus bike parking as the number
of students who bike continues to grow.
1. Preferred Concept Plan and Next Steps
To provide transparency into how the bikeway concepts evolved into the proposed preferred
concept plan, initial concept plan alternative drawings are available in Attachment C.
Based on community feedback, staff developed a Preferred Concept Plan that minimizes
parking removal and responds to the grant scope requirement of protect bikeways. The full
Preferred Concept Plan drawing is available in Attachment E. Below are brief descriptions of key
elements proposed for each corridor and next action steps. Note that the staff
recommendation for Segment 4 has changed based on PTC direction and follow-up with VTA.
See the Planning and Transportation Commission Action section for details.
1.1. Waverley Multi-Use Path Preferred Alternative – Alternative 2 Widen Towards Either
Side:
• Widen the path towards the tree-lined grassy strip and/or school buildings
where feasible and replace the existing fence with other types of separations
(e.g. concrete curbs, bollards, lower fences, or artistic fences aligned with the
school setting)
• Next steps:
o Perform focused community engagement around the desired types of
separation
City of Palo Alto Page 11
o Coordinate with PAUSD and the Fire Department to closely examine
locations for widening that would address bottlenecks due to existing trees
and fire hydrants
Image: View of Waverley Multi-Use Path Alternative 2
with concrete curbs looking towards E. Charleston
Road
1.2. Fabian Way Preferred Alternative – Alternative 2 Protected Bicycle Lanes on Both Sides:
• 6’ protected bicycle lane in both directions with 3’ separation (e.g. concrete
curbs or bollards) from parked and moving vehicles
• Existing parking on the east side (JCC side) will be preserved and will serve as a
barrier between the vehicle lane and bicycle lane
• 1 existing vehicle lane in each direction will be removed with a new two-way left-
turn lane will be added
• Next steps:
o Conduct detailed traffic and parking studies
o Perform focused community engagement around on-street parking provision
and the need to accommodate safe passage for young/novice bicyclists.
o Consider removal of the substandard midblock crossing on Fabian Way
between E. Charleston Road and Federation Way
o Explore design options to provide safer left-turns for bicyclists on Fabian Way
into the Oshman Family Jewish Community Center and onto E. Meadow
Drive
o Implement temporary treatments as appropriate
Image: Section view of Fabian Way Alternative 2
looking towards W. Bayshore Road
City of Palo Alto Page 12
1.3. E. Meadow Drive Preferred Alternative:
Given the different widths and purposes in different blocks along E. Meadow Drive, E.
Meadow Drive has been separated into segments.
Image 5: E. Meadow Drive Segments
1.3.1. Segment 1 between E. Meadow Circle and Fabian Way – Alternative 2 Standard
Bicycle Lanes on Both Sides:
• 6’ standard bicycle lane in both directions with no separation
• Existing parking lane on the north side (W. Bayshore Road side) will be preserved
• Next steps:
o Explore design options to provide safer left-turns for bicyclists on E. Meadow
Drive onto the Adobe Creek Reach Trail
o Implement temporary treatments as appropriate
Image: Section view of E. Meadow Drive
Segment 1
looking towards E. Meadow Circle
1.3.2. Segment 2 between Alma Street and Waverley Street – Protected Bicycle Lanes on
Both Sides:
• 6’ protected bicycle lane in both directions with 3’ physical separation (e.g.
concrete curbs or bollards) from parked and moving vehicles
• Existing parking on the north side (residential side) will be removed
• Existing parking on the south side (school side) will be preserved and will serve
as a barrier between the vehicle lane and bicycle lane
• 1 new left-turn lane in each direction onto Waverley Street will be added
City of Palo Alto Page 13
Image: Section view of E. Meadow Drive Segment 2
looking towards W. Bayshore Road
1.3.3. Segment 3 between Waverley Street and Middlefield Road – Protected Bicycle
Lane on One Side with Buffered Bicycle Lane on the Other Side:
• 6’ buffered bicycle lane on the north side (residential side) with 3’ painted
buffer between vehicle lane and bicycle lane
• 6’ protected bicycle lane on the south side (school side) with 3’ physical
separation (e.g. concrete curbs or bollards) from moving vehicles
• Existing parking on the north side will be preserved
• Existing parking (approximately 39 spaces) on the south side will be removed
• 1 new left-turn lane in each direction onto Waverley Street will be added
Image: Section view of E. Meadow Drive
Segment 3
looking towards W. Bayshore Road
1.4. Segment 4 between Middlefield Road and E. Meadow Circle – Buffered Bicycle Lane on
Both Sides*:
• 6’ buffered bicycle lane in both directions with 3’ painted buffer between vehicle
and bicycle lanes
• Existing parking on the north side (residential side) will be preserved
• Existing parking (approximately 80 spaces) on the south side (park side) will be
removed
City of Palo Alto Page 14
Image: Section view of E. Meadow Drive
Segment 4 looking towards W. Bayshore. Road
*Note that the staff recommendation for Segment 4 has changed based on PTC direction and
follow-up with VTA. See the Planning and Transportation Commission Action section below.
2. Fabian Way Gap Closure
The Fabian Way project corridor will close an infrastructure gap for bicyclists connecting
between E. Charleston Road and Fabian Way. The addition of these bicycle facilities will
complement the development of the Charleston Arastradero project. If Council decides to
terminate the South Palo Alto Bikeways project, staff plans on returning with a
recommendation to provide safer bicycle facilities around the intersection of E. Charleston
Road and Fabian Way.
3. E. Meadow Drive Challenges and Considerations
Community feedback gathered so far indicates that some stakeholders oppose the parking lane
removal on E. Meadow Drive, particularly east of Middlefield Road. The staff recommendation
has been changed per PTC direction and follow-up with VTA to retain parking on Segment 4 and
provide traffic calming and visibility improvements. If the City cannot provide buffered or
protected bike lanes including the new traffic calming treatments to fulfill the terms of the
grant, the City may need to consider discontinuing the project.
Based on community feedback through the online survey, 53% of the participants indicated a
preference for protected bikeways, 24% for buffered bicycle lanes, and 23% either didn’t
express a preference or a preference for an option not presented. Protected bikeways were
more desired between Alma Street and Middlefield Road compared to Middlefield Road and E.
Meadow Circle.
While survey results reflect general support for protected bikeways, there are concerns for the
loss of parking, particularly between Middlefield Road and E. Meadow Circle. Some community
suggestions implied that the existing conditions be retained here, which ex cludes any
protection or separation from vehicle lanes.
The original grant scope committed the City to deliver protected bikeways along Fabian Way
and E. Meadow Drive. Prior to the June 14th PTC meeting, staff presented to VTA the
community’s desire to maintain existing conditions between Middlefield Road and E. Meadow
Circle. VTA staff understood that a continuous protected bikeway along E. Meadow Drive is
City of Palo Alto Page 15
challenging. VTA requested the City deliver a scope as close as possible to protected bikeways
on E. Meadow Drive but maintained that retaining the existing conditions between Middlefield
Road and E. Meadow Circle considerably diverges from the original grant scope and could put
the grant funding in jeopardy. After the June 14th PTC meeting, the staff recommendation for
Segment 4 changed based on PTC direction and follow-up with VTA. See the Planning and
Transportation Commission Action section below.
4. Qualitative Traffic Evaluation
A Qualitative Traffic Evaluation was performed to understand existing traffic conditions and
land use context. If the project moves forward, more detailed traffic analysis will be performed
on the preferred concept plan. A robust Traffic Impact Analysis is not neceesary during this
preliminary phase because the Waverley Multi-Use Path is an off-street facility and vehicle lane
removals are not proposed along E. Meadow Drive.
One of the initial concept alternatives for Fabian Way does propose removal of one existing
vehicle lane in each direction with addition of a new two-way left-turn vehicle lane. However,
as part of the Charleston-Arastradero Road Corridor project, the planned elimination of the
dual right turns from E. Charleston Road traveling west onto Fabian Way suggests that there is
likely little need for two northbound lanes on Fabian Way. The capacity needed southbound on
Fabian Way is mainly at the intersection turning onto E. Charleston Road, which will be
maintained. Since there were limited historic data on the three project segments, daily
weekday vehicle speed and volume counts, as well as weekday AM and PM peak-period
intersection turning movement counts were collected in April 2021. Note that this data was
collected during the ongoing COVID-19 pandemic. The Qualitative Traffic Evaluation
Memorandum is available in Attachment A.
Daily weekday vehicle speed and volume from 48-hour counts were collected at the following
locations:
1. Meadow Drive between Alma Street and Waverley Street
2. Meadow Drive between Waverley Street and Middlefield Road
3. Meadow Drive between Middlefield Road and Ross Road
4. Meadow Drive between Ross Road and East Meadow Circle
5. Fabian Way between East Meadow Drive and Federation Way
6. Fabian Way between Federation Way and East Charleston Road
Weekday AM and PM peak-period intersection turning movement counts were collected at the
following locations:
1. Waverley Street / East Meadow Drive
2. Middlefield Road / East Meadow Drive
3. East Meadow Circle / East Meadow Drive
4. Fabian Way / East Meadow Drive
City of Palo Alto Page 16
4.1. Waverley Multi-Use Path:
• Existing Conditions: The Waverley Multi-Use Path on PAUSD property is currently
situated between a tree-lined grassy strip and vehicle access lanes and parking lots
beside Hoover Elementary School and Jane Lathrop Stanford Middle School. The
path paved section is approximately 8’ wide as measured from edge of the
pavement to the chain-link fence. Class 1 pathway standards recommend a 12’
minimum path width free of vertical obstructions.
Additionally, there are three fire hydrants along the path which create pinchpoints
on the path. The existing chain-link fence is at handlebar height which causes safety
concerns if bicyclists are riding too close to the fence. Replacing the existing chain-
link fence with something shorter will greatly improve bicyclists’ experience.
• Existing Trees: According to the Preliminary Arborist Report completed by PAUSD’s
arborists, there are 28 trees along the path, and rouly 15 would potentially be
significantly impacted due to construction disturbances associated with replacing
the pavement. The Prelimnary Arborist Report is available in Attachment B.
The existing path is bumpy with uneven surfaces due to cracking and tree root
intrusion. Along with obstacles such as overgrown vegetation and chain-link fence
interfering with bicycle handle bars, falls and collisions for students bicycling here
are common.
Photo: View of existing Waverley Multi-Use
Path and
broken chain-link fence
Photo: View of existing Waverley Multi-Use
Path and
outgrown vegetation
4.2. Fabian Way:
• Existing Conditions: Fabian Way currently has two vehicle lanes in each direction
with a bicycle lane heading southbound toward E. Charleston Road, and a shared
bicycle/parking lane northbound toward W. Bayshore Road. The shared northbound
facility causes dooring exposure for bicyclists, and large vehicles parked along Fabian
Way also result in relatively little space available for bicyclists.
• April 2021 Roadway Volumes: Average weekday daily traffic volumes are
approximately 5,500 vehicles per day (vpd) between E. Charleston Road and
City of Palo Alto Page 17
Federation Way, and 4,000 vpd between Federation Way and E. Meadow Drive.
• April 2021 Intersection Volumes: Observations indicate that peak period demand for
vehicles turning from Fabian onto E. Charleston Road is high, resulting in queuing
and delays. Vehicles turning left from Fabian Way into driveways also cause backups
due to blockages of the left lane.
• April 2021 Vehicle Speeds: The 85th percentile vehicle speed along the study corridor
is between 38 mph and 42 mph, exceeding the 35 mph posted speed limit. Image 6
shows the relationship between vehicle travel speeds and pedestrian injuries.
Image 6: Vehicle Travel Speeds and Pedestrian Injuries
Source: SFMTA Vision Zero Action Plan.
• May 2021 Bicycle and Pedestiran Activities: Staff conducted peak hour bicycle and
pedestrian counts on Fabian Way at the end of May. An average of 31 bicyclists and
pedestrians were counted during the AM peak and an average of 20 bicyclists and
pedestrians were counted during the PM peak at Fabian Way adjacent to the mid -
block crossing nearest to Charleston Road. The number of bicyclists was generally
half the number of pedestrians counted. Anecdotal reports indicate that parents
generally discourage students’ use of Fabian Way for walking or biking trips due to
roadway widths, traffic volumes, and vehicle speeds.
• Bicycle and Pedestrian Collisions: According to data extracted between 2015 to 2020
from the Transportation Injury Mapping System (TIMS), there were 5 collisions
involving bicycles and 1 collision involving pedestrians along Fabian Way. Of these 6
collisions, there were 4 with visible injuries and 2 with complaint of pain.
City of Palo Alto Page 18
• On-Street Parking: On-street parking is used by a mix of residential, office, and
school users at different times of the day. Large vehicles also park along Fabian Way
at times and package/freight delivery services have been observed using the parking
lane as loading/unloading space.
Photo: View of Fabian Way southbound bicycle
lane
Photo: View of Fabian Way northbound shared
bicycle/parking lane
4.3. E. Meadow Drive:
• Existing Conditions: E. Meadow Drive currently has one vehicular travel lane and one
bicycle lane in each direction with parking on each side. The parking lane abuts on
the bicycle lane and causes dooring exposure for bicyclists, and large vehicles parked
along E. Meadow Drive also result in relatively little space available for bicyclists.
o Rolled curb parking along a non-standard-width parking lane on E. Meadow
Drive presents a significant challenge for pedestirans and bicyclists. It often
causes crowding which forces bicyclists to steer into the vehicle lane or onto
the sidewalk. Additionally, vehicles maneuvering around left turning vehicles
swerve into the bicycle lanes during peak student bicycling traffic hours. This
driving behavior causes major concerns for student safety.
• April 2021 Roadway Volumes: Average weekday daily traffic volumes vary along the
corridor with approximately 5,000 vehicles per day (vpd) between Alma Street and
Middlefield Road and 700 vpd between Ross Road and E. Meadow Circle. Historic
2016 daily traffic volumes were approximately 7,100 vpd between Alma Street and
Middlefield Road, and 3,100 vpd between Louis Road and F abian Way.
• April 2021 Intersection Volumes: Observations indicate that major intersections
along the corridor operate without lengthy delays or queuing outside of the busiest
portions of weekday peak periods. Historic 2018 intersection volumes were notabl y
higher, with overall peak period entering volumes as much as double those in April
2021.
City of Palo Alto Page 19
• April 2021 Vehicle Speeds: The 85th percentile vehicle speed along the study corridor
is between 30 mph and 35 mph, exceeding the 25 mph posted speed limit.
• April 2021 Bicycle and Pedestiran Activities: Approximately 20 bicycles and
pedestrians were counted during the AM peak and 32 during the PM peak at E.
Meadow Drive and Waverley Street, 7 during the AM peak and 22 during the PM
peak at E. Meadow Drive and Middlefield Road, and 1 during the AM peak and 3
during the PM peak at E. Meadow Drive and E. Meadow Circle. Historic 2018
intersection counts at E. Meadow Drive and Middlefield Road indicate that active
transportation volumes were notably higher, with hundreds of bicyclists traveling
along E. Meadow Drive during school peaks.
• Bicycle and Pedestrian Collisions: According to data extracted between 2015 to 2020
from TIMS, there were 13 collisions involving bicycles and 3 collisions involving
pedestrians along E. Meadow Drive. Of these 16 collisions, there was 1 serverely
injuried, 10 with visible injuries, and 5 with complaint of pain.
• On-Street Parking: On-street parking is freqently occupied adjacent to residences,
schools, and parks that directly front E. Meadow Drive. On-street parking is less
frequently occupied between Alma Street and Waverley Street where most
properties front cross streets. Non-standard parking lane widths cause parked
vehicles to encroach upon the sidewalks or the bicycle lanes.
Photo: View of E. Meadow Drive parking,
bicycle, and vehicle lanes
Photo: View of a large vehicle parked at a
rolled curb along E. Meadow Drive
5. Community Feedback on Initial Concept Plan Alternatives
5.1. Outreach Methods
The various outreach methods used had different participation rates. Together, the efforts
reached a variety of stakeholders who provided input to the project and helped refine the
concepts.
City of Palo Alto Page 20
A main goal of the first phase of community engagement was to assess community support
for protected bikeways. Community engagement methods used for this project, detailed in
the Stakeholder Engagement section of this report, included a project website, online
survey, email blasts, doorhangers, mailers, posters, flyers, webinars held in English and
Spanish, and online meetings with school stakeholders, the City/School Transportation
Safety Committee (CSTSC), and the Pedestrian and Bicycle Advisory Committee (PABAC).
Printed materials were presented in English, Spanish, and Chinese . The City’s social media
channels (Facebook, Instagram, Twitter, NextDoor) as well as the Coronavirus report
conveyed multiple messages about the project.
To reach a broad audience, as well as to provide a more convenient way for the community
to participate, an online survey available in three different languages was launched on the
project webpage from May 13, 2021 to May 31, 2021. The survey provided a brief
education about different types of bikeways and clickable links to initial concept plan
alternatives. Given that the grant requires the project at a minimum to deliver one
protected bikeway along Fabian Way or E. Meadow Drive, and a scope as close as possible
to protected bikeways along any corridor without a continuous protected bikeway, the
bottom line question was to define where along Fabian Way and E. Meadow Drive the
community would support protected bikeways. As such, the survey was crafted to
determine community support for protected bikeways with clickable links to initial concept
plan alternatives. While some respondents were excited to dive into the details of the
online survey and mapping exercise, others suggested alternative ways to help illustrate the
dense material (e.g. via the creation of short videos).
5.2. Survey Findings
A total of 258 responses were received. In general, there is support for protected bikeways
along Fabian Way, E. Meadow Drive between Alma Street and Waverley Street, and E.
Meadow Drive between Waverley Street and Middlefield Road. Below are highlights of the
survey results. A detailed summary of the survey results is available in Attachment D.
• 94% of survey respondents live in Palo Alto
• 68% of households have students under 18 years of age that bike to and from school
• 58% of survey respondents supported Fabian Way Alternative 2 Protected Bicycle
Lanes, which includes removal of one existing vehicle lane in each direction with
addition of a new two-way left-turn lane
• 53% of survey respondents supported E. Meadow Drive Alternative 2 Protected
Bicycle Lanes, which includes removal of parking on the north side (residential side)
with addition of one new left-turn lane in each direction onto Waverley Street
• 66% of survey respondents supported Waverley Multi-Use Path Alternative 2, which
includes widening of the path towards the tree -lined grassy strip and/or school
buildings where feasbile, and relocating the chain-link fence to accommodate the
new path alignment
• Survey feedback reflects the following themes:
City of Palo Alto Page 21
o Concerns about visilibity with parking protected bike lanes along Fabian Way
and E. Meadow Drive
o Bicycling is particularly difficult at school arrival and dismissal times
o Concerns about reduced parking along E. Meadow Drive
o Requests for a lower fence along the Waverley Multi-Use Path
o Concerns about potential tree removal along the Waverley Multi-Use Path
Image 7: Survey Results for Q5, “On which corridor would you prefer to see protected
bikeways?”
5.3. Ad Hoc Resident-Organized Meeting
On July 9, a resident-organized meeting was held at Ramos Park, attended by over 30
neighborhood residents and City staff. A variety of concerns w as raised about the project
including concerns about the outreach process, the project rationale, and the reduction in
parking supply and convenience. There was also location -specific feedback about the
change in parking availability along the Ramos Park frontage and the poten tial for increased
vehicle and bicycle interaction during the tightly clustered morning commute should
parking be retained only on the north side of the street . Attachment F lists the themes
raised at this meeting and staff responses where applicable.
5.4. Future Outreach Considerations:
As resources and public health orders allow, future community engagement for this and
other OOT projects should include additional funding and flexibility to change engagement
activities in response to community requests and needs. For example, while staff time and
resources were invested in simultaneous Spanish translations of webinars, it was not
City of Palo Alto Page 22
apparent that Spanish-speakers availed themselves of this feature. Future community
engagement could offer live Chinese translation to test effectiveness in increasing
participation by members of the Chinese community.
Overall, webinar attendance, particularly by parents at local schools, was lower than
expected. However, parent participation in the online survey was more robust. The
timeframe of this first phase of engagement also restricted school-based engagement
opportunities as end-of-year school activities conflicted with project events. If this project is
approved to move forward, more creative and in-person outreach methods should be used
in the next phase to gather more feedback from the school communities affected by this
project.
Planning and Transportation Commission Action and Subsequent VTA Grant Scope Changes
PTC action on July 14, 2021 recommended all preferred concept segments to the City Council
with two requests regarding E. Meadow Drive Segment 4. PTC recommended 1) a revised
solution which omits or mitigates the proposed loss of estimated 80 parking spaces necessary
for public parking for parks, ADU, and other residents and 2) that staff continue to negotiate
with VTA to maintain the grant funding with these changes in the .58-mile segment.
Throughout this initial phase of the planning process, VTA staff have welcomed discussion and
collaboration to work out the complexities for this segment but emphasize d that retaining the
existing conditions along E. Meadow Drive beyond Middlefield Road considerably diverges from
the original grant scope. Discussions with VTA staff after the July 14 th PTC meeting resulted in
some flexibility in the grant scope allowable by VTA for Segment 4 and a request by VTA that
the City consider improvements to the connection between this project and the Highway 101
Pedestrian/Bike Bridge.
To provide safety and emissions benefits on Segment 4, VTA may accept traffic calming and
bicycle lane visibility treatments in lieu of protected or buffered bicycle lanes and the parking
lane reduction. Based on the PTC recommendation and community feedback, City staff propose
the following potential treatments for E. Meadow Drive Segment 4 to be considered for
community engagement and feasibility, including but not limited to: travel lane width reduction
(reduce from 11 to 10 feet wide), green paint at the start of the bike lanes on each block, mid -
block bike lane stencils, and additional traffic calming treatments, if feasible. If there is
community support for these alternative treatments, staff are confident that VTA will allow the
City to retain the grant funds for the project.
Regarding access to the new bridge, City staff informed VTA that future phases of this project
are expected to explore treatments to be added to E. Meadow at the entrance of the Adobe
Creek Reach Trail in order to enhance safety and visibility of trail and bridge users.
Policy Implications
City of Palo Alto Page 23
The South Palo Alto Bikeways Project is consistent with the following goals, policies, and
programs in the Comprehensive Plan 2030 Transportation Element:
Goal T-1: Create a sustainable transportation system, complimented by a mix of land uses, that
emphasizes walking, bicycling, use of public transport ation and other methods to reduce GHG
emissions and the use of single occupancy motor vehicles.
Policy T-1.1: Take a comprehensive approach to reducing single-occupant vehicle trips
by involving those who live, work and shop in Palo Alto in developing strategies that
make it easier and more convenient not to drive.
Policy T-1.3: Reduce GHG and pollutant emissions associated with transportation by
reducing VMT and per-mile emissions through increasing transit options, supporting
biking and walking, and through the use of zero-emission vehicle technologies to meet
City and State goals for GHG reductions by 2030.
Goal T-2: Decrease delay, congestion, and VMT with a priority on our worst intersections and
our peak commute times, including school traffic.
Goal T-3: Maintain an efficient roadway network for all users.
Policy T-3.5: When constructing or modifying roadways, plan for use of the roadway by
all users.
Program T3.5.1: Continue to use best practices in roadway design that are consistent
with complete streets principles and the Urban Forest Master Plan, focusing on bicycle
and pedestrian safety and multi-modal uses. Consider opportunities to incorporate best
practices from the National Association of City Transportation Officials guidelines for
urban streets and bikeways tailored to the Palo Alto context.
Policy T-3.14: Continue to prioritize the safety of school children in street modification
projects that affect school travel routes, including during construction.
Goal T-6: Provide a safe environment for motorists, pedestrians, and bicyclists on Palo Alto
streets.
Policy T-6.1: Continue to make safety the first priority of citywide transportation
planning. Prioritize pedestrian, bicycle, and automobile safety over motor vehicle level
of service at intersections and motor vehicle parking.
Policy T-6.4: Continue the Safe Routes to School partnership with PAUSD and the Palo
Alto Council of PTAs.
City of Palo Alto Page 24
Policy T-6.6: Use engineering, enforcement and educational tools to improve safety for
all users on City roadways.
Additionally, the South Palo Alto Bikeways Project is consistent with the following top
recommended projects in the Bicycle & Pedestrian Transportation Plan 2012:
BB-3 Bryant Street Bicycle Boulevard: Wayfinding signs and pavement markings south of Bryant
Street. Spot improvements for additional safety and comfort, including Churchill/Coleridge
Avenue spot improvement and arterial crossing enhancements at University Avenue, Meadow
Drive (consider beacon or signal), Charleston Road, and San Antonio Road at Nita Drive into
Mountain View.
BK-7 Meadow St / El Camino Way / Los Robles Enhanced Bikeway: Potential cycletrack
redesign or enhanced striping and signage of existing bike lanes between La Donna and
Meadow Street along Los Robles/El Camino Way; Enhanced striping and signage, including
intersection through-markings, for existing Meadow Street bike lanes from El Camino Way to
Fabian Way.
BK-9 Fabian Way Enhanced Bikeway: Potential cycle track or enhanced striping and signage of
existing substandard (time restricted) bike lanes to improve safety and access to Adobe Creek
Highway 101 crossing, Charleston bike lanes to San Antonio Road
TR-2 Adobe Creek Reach Trail: Upgrade the existing Santa Clara Valley Water District (SCVWD)
maintenance road to a Class I trail facility from W. Bayshore Road at Adobe Creek to E. Meadow
Drive. This trail would help connect the existing Benjamin Lefkowitz underpass and future
potential overcrossing.
Resource Impact
Staff is still evaluating total project costs. If additional funding is necessary, a request will be
brought forward for Council approval.
There were no costs developed along with the Preferred Concept Plan. Once Council directs
staff to move forward with the project, staff will return with estimated de sign costs in the
Plans, Specifications, and Estimates (PS&E) contract award for Council’s consideration.
Estimated construction costs will be provided as a part of the Plans, Specifications, and
Estimates (PS&E) at 100% design final deliverable package.
Funding is found in the FY2022 Adopted Capital Improvement Budget for Safe Routes to School
(PL-00026). This includes the VERBS construction-only grant of $919,000 and a local match of
$781,000.
Council approved by a two-third vote on January 25, 2021, to increase the Safe Routes to School
project (PL-00026) expense appropriation by $110,000 through action item Status Report on the
City of Palo Alto Page 25
South Palo Alto Bikeways Project Funded by the VERBS Grant; Approval of the Community
Engagement Plan; and Approval of Budget Amendments in the Capital Improvement Fund
Projects Safe Routes to School PL-00026 and El Camino Real Pedestrian Safety and Streetscape
Project PL-18000 (CMR# 11757). This funding was used in Spring 2021 on the project’s first
phase of community engagement, development of initial concept plan alternatives, and revision
into a preferred concept plan by Transportation’s on call-consultant Fehr & Peers.
As a part of the same staff report to Council, staff noted that the Project was awarded a grant of
$919,000 with a local match of $480,000 by the VERBS program to cover a total project cost of
$1.4M. The grant is for construction only, while the match would cover design, environmental
clearance, or community engagement costs. It must be noted that the total project cost of
$1.4M was calculated in 2016, and accounting for inflation, the project budget has increased to
approximately $1.7M, which increased the City’s local match to $781,000 in 2020 according to
the Public Works Department estimate. The grant construction funding remains the same at
$919,000.
While a partial appropriation of the City’s local match in the amount of $110,000 was approved
at the Council meeting on January 25, 2021, the remaining local match of $671,000 was
approved as part of the recommendations in CMR# 11872. Mid-Year Review the FY 2021 Mid-
Year Budget Review and Approve Budget Amendments in Various Funds; Provide Direction on
(a) Potential Rent Forgiveness Programs for City Tenants and (b) Waiver of th e Business Registry
Certificate and Downtown Business Improvement District Fees on March 1, 2021. This budget
amendment in the Capital Improvement Fund for the Safe Routes to School project (PL-00026)
was offset by closing the El Camino Real Pedestrian Safety and Streetscape project (PL-18000).
Timeline
With direction from Council to move forward with the project, staff anticipates soliciting a
preferred consultant to perform the required environmental assessments. A separate request
for proposals (RFP) process is anticipated to bring on-board a contractor team to complete
Plans, Specifications, and Estimates (PS&E) at 100% design.
As a federally funded project, the City is required to submit a Preliminary Environmental Study
form twelve months prior to the project’s obligation deadline on January 31, 2023. In order to
meet this deadline in January of 2022, the appropriate environmental assessments would need
to begin before award of the PS&E contract. Therefore, a clear project description is needed by
September of 2021.
Below are major milestones for the South Palo Alto Bikeways project:
• August 2021 - Request for proposals for PS&E
• September 2021 - CEQA and NEPA preparation
• November 2021 - Council award of the PS&E contract
• Winter 2021/2022 - Community engagement
City of Palo Alto Page 26
• Late-Spring 2022 - Council approval of project, CEQA, and NEPA determination
• Summer 2022 - Community engagement
• Fall 2022 - Obtain E-76 and community engagement
• Early 2023 - Project obligation and community engagement
Stakeholder Engagement
The South Palo Alto Bikeways project phase 1 community engagement strives to identify,
inform, and provide opportunities to interact with the community about the project
background, existing conditions, and potential improvements. Key stakeholders include:
• City departments
• City Advisory Committees
• City community facilities including Cubberley Center users, Mitchell Park Library and
Community Center users, and Mitchell Park field users
• Palo Alto Unified School District staff and school board
• Palo Alto Neighborhood Associations
• Nearby residents
• Nearby businesses
• Nearby schools including school staff, parents, students, and Parents Teachers
Associations
• Advocacy groups including Canopy, Carbon Free Palo Alto, Palo Alto Forward, and Silicon
Valley Bicycle Coalition
• Non-profit organizations including Ability Path, Avenidas, Magical Bridge Foundation,
Palo Alto Community Child Care, and Youth Community Service
• Stanford University
• Santa Clara Valley Transportation Authority
A variety of materials and methods were deployed in May and June 2021. A detailed list of
engagement efforts can be found in Table 2 below.
Table 2: Phase 1 Community Engagement Materials and Methods
Material/Event Distribution Date/Event
Date Brief Description
Project Webpage
(English)
April 28, 2021 - Present • To provide the most up to date
information including project
requirements, event recordings, and
next steps
• Approx. 743 viewed
Email Blasts
(English)
Throughout • To inform the community about
different options to provide feedback
and encourage participation in Facebook Posts
(English)
April 28, 2021, May 12,
2021, and May 24, 2021
City of Palo Alto Page 27
Material/Event Distribution Date/Event
Date Brief Description
Instagram Posts
(English)
April 28, 2021, May 12,
2021, and May 24, 2021
upcoming events
• Mailers: Approx. 3500 were sent to
properties within 1000 ft of the
project corridors
• Doorhangers: Approx. 150 were hung
at properties that fronted the project
corridors
• Flyers: Approx. 300 were dropped at
Mitchell Park Library and Community
Center, JCC, and businesses
• Posters: Approx. 15 were posted on
store fronts
Twitter Posts
(English)
April 28, 2021, May 12,
2021, and May 24, 2021
NextDoor Posts
(English)
April 28, 2021 and May 20,
2021
Mailers
(English, Spanish,
Chinese)
May 3, 2021
Doorhangers
(English, Spanish,
Chinese)
May 3, 2021
Flyers
(English, Spanish,
Chinese)
May 3, 2021
Posters
(English, Spanish,
Chinese)
May 3, 2021
Online Survey
(English, Spanish,
Chinese)
May 13, 2021 – May 31,
2021
• To provide a convenient and
accessible platform for participants to
learn about the project and provide
feedback
• 258 responded
Introductory Webinar
(English, Spanish)
May 13, 2021, 6:30pm –
7:30pm
• To introduce the project as well as all
project engagement activities
• 31 attended
• Approx. 57 viewed on YouTube in
English
School Communities
Meeting
(English)
May 19, 2021, 5:00pm –
6:00pm
• A focused meeting with school
communities’ representatives to
understand how to better design for
their needs
• 7 attended
City of Palo Alto Page 28
Material/Event Distribution Date/Event
Date Brief Description
City School
Transportation Safety
Committee Meeting
(English)
May 20, 2021, 10:00am –
11:00am
• A focused meeting with school
communities’ representatives to
understand how to better design for
their needs
• 4 attended
Virtual Route Tour #1
Webinar
(English, Spanish)
May 22, 2021, 11:00am –
12:30pm
• To guide participants through the
project corridors and provide
explanation of potential
improvements
• 10 attended
• Approx. 45 viewed on YouTube in
English
• Approx. 11 viewed on YouTube in
Spanish
Virtual Route Tour #2
Webinar
(English, Spanish)
May 27, 2021, 6:30pm –
8:00pm
• To guide participants through the
project corridors and provide
explanation of potential
improvements
• 13 attended
• Approx. 23 viewed on YouTube in
English
• Approx. 6 viewed on YouTube in
Spanish
Pedestrian and
Bicycle Advisory
Committee Meeting
(English)
June 1, 2021, 6:30pm –
8:00pm
• A focused meeting with our
pedestrian and bicycle citizen experts
to discuss potential improvements
• Approx. 16 attended
Engagement
Summary Webinar
(English, Spanish)
June 22, 2021, 6:30pm –
8:00pm
• To share community feedback
received through previous events and
the online survey
• 15 attended
• Approx. 6 viewed on YouTube in
English
• Approx. 5 viewed on YouTube in
Spanish
* Note: Total number of attendees exclude staff and consultant attendance.
City of Palo Alto Page 29
Image: Snapshot of project doorhanger
Image: Snapshot of project poster
Image: Snapshot of project Twitter post
Image: Snapshot of project Facebook post
Environmental Review
No environmental review is necessary at this time for discussion of the preferred concept plan
and recommendation of the preferred concept plan to Council.
If Council directs staff to move forward with the project, the project is subject to the
requirements of the California Environmental Quality Act (CEQA) and the National
Environmental Policy Act (NEPA).
City of Palo Alto (ID # 13453)
City Council Staff Report
Report Type: Action Items Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: Unhoused Services, Emergency Shelter, and Endorsement of
SCC Community Plan to End Homelessness
Title: Adoption of a Resolution Endorsing the Santa Clara County Community
Plan to End Homelessness 2020 -25 and Discussion and Direction on
Strategies for Services for Unhoused Palo Alto Residents, Including Direction
Regarding Application for Project Homekey Program for an Emergency
Shelter in a Portion of the Former Los Altos Treatment Plant (LATP) Site and
Direction Related to Other Resources f or Unhoused Palo Altans
From: City Manager
Lead Department: City Manager
Recommendation
Staff recommends that the City Council adopt a resolution endorsing the Santa Clara County
“Community Plan to End Homelessness 2020-25” (Attachment A) and provide direction on
strategies for services for unhoused Palo Alto residents, including the following:
1. Support for advancing an application for the Project Homekey Program for an
emergency shelter in a portion of the Former Los Altos Treatment Plant (LATP) site with
specific steps as described in this report.
2. Support staff to return to City Council for policy discussions related to elements which
will be included in a permanent Safe Parking Ordinance.
3. Take the necessary actions to allocate additional resources to support a Street Outreach
Worker and a Special Enforcement Team (SET) for additional support to Unhoused Palo
Altans.
Background
Previously, in 2014, the Santa Clara County Continuum of Care (CoC), in partnership with
Destination: Home, developed the 2015-2020 Community Plan to End Homelessness, creating a
five-year countywide roadmap that identified innovative strategies and set goals to create new
housing opportunities. The CoC is a collaborative created by a broad group of stakeholders led
by the County Office of Supportive Housing to coordinate housing and services funding for
homeless individuals. The CoC is intended to address homelessness in a comprehensive way
and to access state and federal funding. The Community Plan to End Homelessness, which is
CITY OF
PALO
ALTO
City of Palo Alto Page 2
driven and adopted by the Santa Clara County Continuum of Care, is a prerequisite for receiving
CoC funding from the U.S. Department of Housing and Urban Development (HUD).
In June 2019, and consistent with the timeframe for the 2015-2020 Community Plan, efforts
began to develop the next five-year plan – the 2020-2025 Community Plan to End
Homelessness (“Community Plan”). Santa Clara County and Destination: Home implemented a
community engagement process that involved various stakeholders, including people who have
experienced homelessness, subject matter experts, community members and organizations,
nonprofit service providers, and public agencies. Community feedback was sought to identify
challenges in the homeless system of care and to collect innovativ e ideas on how to reduce and
end homelessness countywide.
As the plan was being updated, the coronavirus pandemic of 2020 further exacerbated
homelessness. This highlighted the urgency to create a comprehensive response plan for
unhoused individuals and families, as well as our residents who are at risk of homelessness.
According to the 2019 Santa Clara County Point-in-Time count, there are 9,706 individuals
experiencing homelessness on any given night in Santa Clara County. Families with children,
seniors, individuals with disabilities, veterans, youth, and young adults are all represented in
the county’s diverse unhoused population. More than 80% of these individuals are unsheltered
- sleeping outside, in cars, or other places not meant for human habitation. The 2019 Point-in-
Time count identified 313 individuals experiencing homelessness in Palo Alto. More information
about this is provided in the Discussion Section below.
The 2020-2025 Community Plan builds upon the previous plan and organizes strate gies from
the community engagement process into three main strategic areas:
Strategy 1: Address the root causes of homelessness through system and policy change.
Strategy 2: Expand homelessness prevention and housing programs to meet the need .
Strategy 3: Improve quality of life for unsheltered individuals and create healthy
neighborhoods for all.
These strategies form the basic framework of the Community Plan. In August 2020, the Santa
Clara County Board of Supervisors endorsed the Community Plan and supported working in
partnership with stakeholders to implement the plan. The Community Plan is included here as
Attachment B. Achieving the goals and advancing the strategies in the plan will require broad
collaboration across sectors and communities.
On April 5, 2021, the City Council conducted a Study Session (CMR #12133) related to services
for unhoused neighbors in Palo Alto. At the Study Session, the City Council had an interest in
staff returning to the City Council for the City Council to endorse the Santa Clara County
Community Plan as well as to discuss other services related to unhoused residents in Palo Alto.
Discussion
City of Palo Alto Page 3
During the April 5, 2021 Study Session about services for unhoused residents of Palo Alto, the
City Council asked for the following follow-up information:
- Specifics on the Palo Alto 2019 Point in Time Count: The City Council asked staff for
additional information about the Palo Alto Point in Time count from 2019 to better
understand the type of dwellings that unhoused Palo Altans live in. The tables below
provide that information.
Table 1: 2019 Point in Time Count for Palo Alto
Staying in
Shelters
Street/Vehicle/
Tent*
School
District/COE TOTAL
Palo Alto city 14 292 7 313
* (more detail in Table 2)
For context, the City of Mountain View total unhoused was 606, Sunnyvale was 624, and Los
Altos was 76 for the 2019 Point in Time Count.
Table 2: More Specifics on 2019 Point in Time Street/Vehicle/Tent Dwellings (n=292)
Dwelling Type
Palo
Alto city
Street/Outside-
Street Tent Building Car RV Van Total
46 3 4 40 157 42 292
16% 1% 1% 14% 54% 14% 100%
Source: Santa Clara County
- Which State and Local laws are used by the Police Department for enforcement
purposes related to the 72-hour parking rule?
The primary local ordinance addressing 72-hour parking is §10.36.030 of the Palo Alto
Municipal Code (PAMC). The California Vehicle Code (VC), specifically §22651(k), allows
law enforcement to tow and store a vehicle that is violating a local 72-hour parking
ordinance. Depending on the circumstances, other sections of state and local law may
also apply. (See VC §22523(a), which prohibits any person from abandoning a vehicle
upon any roadway, and PAMC §10.34 et seq., which prevents abandoned, wrecked,
dismantled, or inoperative vehicles on the roadway.)
The City Council also expressed interest in the following:
- Endorsement of the Community Plan
- A framework/plan related to homelessness services including a gap analysis, survey
information from Stanford, and a permanent Safe Parking Ordinance
- Consideration of additional Human Services Resource Allocation Process (HSRAP) funds
(Note, this was done in the FY 2022 Adopted Budget and the application process is
underway).
- Research Project Homekey and consider hotel/motel and other potential sites
City of Palo Alto Page 4
- Work with Santa Clara County related to unhoused services
- Research organizations which provide street outreach services
Community Plan to End Homelessness 2020-2025
The Santa Clara County Community Plan to End Homelessness 2020 -2025 (Community Plan)
reflects the voices of over 8,000 individuals across the County, and provides stakeholders with a
common agenda to drive a large collective impact. Many of the Community Plan strategies align
with existing City-funded programs as described in the April 5 study session report (CMR
#12133). The Community Plan provides a county-level roadmap to address homelessness and
its root causes, with local jurisdictions tailoring the roadmap to meet local needs. On August 25,
2020, the Board of Supervisors of Santa Clara County endorsed the Community Plan.
Endorsement of the new Community Plan provides the City with the County’s framework to
keep implementing urgent strategies to address the homelessness crisis. As of the Santa Clara
County Unhoused Task Force meeting in June 2021, most cities in Santa Clara County have
already endorsed the plan.
The county-wide plan, which serves as the roadmap for ending homelessness in Santa Clara
County, calls for bold strategies and partnerships to address homelessness. The plan builds on
the collective efforts of the past five years, during which more than 14,000 people have been
housed in Santa Clara County and the number of supportive housing units and temporary
shelter beds have doubled. A new homelessness prevention system was also launched, now
serving more than 1,000 households a year.
The County has observed that despite this progress, homelessness continues to grow. For every
homeless family or individual connected to housing in the county, between two and three more
are experiencing homelessness for the very first time. This is fueled by a number of systemic
factors which have only been compounded by the novel coronavirus (COVID-19) pandemic,
placing ever-more pressure on the nearly 10,000 individuals currently experiencing
homelessness and the tens-of-thousands more at risk of falling into homelessness.
The Community Plan sets aggressive targets designed to reverse the current growth in
homelessness and bring the County one step closer to the collective goal of eliminating
homelessness in Santa Clara County. The Community Plan is built with individual jurisdictions in
mind to assist in meeting the larger goals. The Community Plan states that by 2025, the County
will:
• House 20,000 people through the supportive housing system;
• Expand the Homelessness Prevention System and other early interventions to serve
2,500 people per year;
• Achieve a 30 percent reduction in annual inflow of people becoming homeless; and
• Double temporary housing and shelter capacity to reduce the number of people
sleeping outside.
City of Palo Alto Page 5
This plan also includes explicit goals and strategies to address the racial inequities present
among unhoused people and families and track progress toward reducing disparities. The
Community Plan is attached here (Attachment B) and available online at:
https://housingtoolkit.sccgov.org/sites/g/files/exjcpb501/files/CommunityPlan_202 0.pdf.
Attachment A is a draft resolution endorsing the Community Plan for the Council’s
consideration. Similar resolutions have been passed by other cities in the County over the past
10-12 months.
In addition to the endorsement of the Community Plan , Palo Alto continues to provide services
for unhoused neighbors in town. Many of the existing services align with the Community Plan,
especially in Strategy 3 of the Community Plan. City staff, in conversation with Destination:
Home, the Santa Clara County Office of Supportive Housing, and the Housing Authority, has
worked with Homebase, on an outline of a local Implementation Framework draft . The City
Council can review the draft, which includes next steps for Palo Alto in implementing local
initiatives related to the Community Plan strategies. This information is summarized below and
includes information about Project Homekey and encampments.
Draft Implementation Framework
The City of Palo Alto has been providing many services related to unhoused neigh bors for years
as summarized in the April 5, 2021 Study Session Report (CMR #12133). Those services fall
within the three strategies of the Community Plan, with many in Strategy 3 related to “quality
of life services for unhoused residents.” As the City pursues endorsement of the Community
Plan, and given the City Council interests shared during the April 5 Study Session, staff
recommends that Council consider the following next steps while also continuing education for
the whole community about issues facing the unhoused Palo Alto population.
In addition to endorsing the Community Plan, move forward with a short-term (1-2
year) framework for unhoused services with these goals and sub-actions:
1. Achieve a 20% reduction in unsheltered homelessness in Palo Alto
a. Apply for Project Homekey (information later in report) (related to
Community Plan 1.3C and 3.1D Objectives within Strategies 1 and 3).
b. Pursue a permanent Safe Parking Program.
2. Provide tailored support to unhoused Palo Altans
a. Consider adding back a Special Enforcement Team within the Palo Alto
Police Department. Also consider funding a non-sworn street outreach
worker through collaborating with local partners. Both resources, the SET
and the street outreach worker would support unhoused Palo Altans
(related to Community Plan 3.4C and 3.2C Objectives within Strategy 3).
Both approaches represent the mix of strategies needed to meet the
needs of unhoused Palo Altans.
City of Palo Alto Page 6
3. Increase affordable housing development (This is a City Council priority for 2021
and links to the Community Plan) (related to Community Plan Strategy 1).
At this time, there is no one dedicated staff person or team at the City assigned to work on this
issue and the work outlined as part of this community plan. Work to -date has been done
irregularly as needs have required. See more information on this in the Resource Impact section
of the report.
More background information on Project Homekey:
Program overview: Project Homekey is a program, funded by the State of California
Department of Housing and Community Development intended to provide grant funding to
eligible applicants (such as municipalities) and facilitate a partnership with the State to quickly
acquire, rehabilitate, or master lease a variety of housing types. Once developed, these projects
provide interim or permanent housing options for persons experiencing homelessness and who
are also at risk of health concerns.
In the first round of Project Homekey (2020), the deadline was tight with very a short
turnaround, and the funds were highly focused on providing emergency shelter options given
the COVID-19 pandemic. The specific guidelines for the 2021 Homekey program have not yet
been released, but staff anticipates the Notice of Funding Availability (NOFA) to be issued in
September. Accompanying legislation to the Homekey funding allowed for certain California
Environmental Quality Act (CEQA) exemptions for some Homekey projects.
LifeMoves partnered with the City of Mountain View to do a Project Homekey Project in 2020.
Information about that project is available in Attachment C. The City of Mountain View and
LifeMoves worked together to get the site identified, the application done, and to figure out
the ongoing operating costs.
Local Context: Staff has explored options related to this program and have summary
information below for the City Council to review. If the City Council would like staff to continue
to pursue this program, the City Council would need to provide that formal direction to staff as
described below.
Location information: Specific, identified sites are essential to competitive Homekey
applications and to successful programs. If the City is awarded funds, the site must be known
and shovel ready; if successful, the City must be prepared to support permitting, construction,
renovation, or other activities needed to ensure the property can serve unhoused persons. At
the April 5, 2021 Study Session on Unhoused Services, the City Council expressed interest in the
Project Homekey Program, should funding become available through the State budget. The City
Council mentioned an interest in any hotels or motels that might be inte rested in selling their
property to the City for this program. Staff reached out to hotels and motels and received very
limited interest. The hotels that responded with interest noted high dollar per door costs
City of Palo Alto Page 7
associated with the sale of the properties. The few properties that did respond are located
along the El Camino Real corridor. Staff is sensitive to established neighborhoods and is trying
to understand the possible scope that the City Council is interested in pursuing if approaching a
Project Homekey application.
Staff also researched City-owned land to see if any potential sites could be suitable for this
purpose. In accordance with state law, the 2017 Comprehensive Plan identifies where
emergency shelters can be located within the City. The Compre hensive Plan states that an
emergency shelter could be located east of Highway 101. Staff further examined a portion of
the City of Palo Alto-owned “Former Los Altos Treatment Plant” (LATP)1 site and continues to
look into it.
The decision tree for the Homekey Application is as follows:
1. Interest in applying for the program?
2. Identify the site: if public, no acquisition needed; if private, follow up closed session
discussions would be necessary to determine the site, price, and terms. If a private site
is desired and it is west of Highway 101, the City Council would also have to consider
zoning text amendments needed to allow for the emergency shelter at any location
west of Highway 101.
3. Identify a local partner to do the application with; they would also serve as the site
operator upon it being built.
4. Estimate all project and operating costs. Determine funding sources.
5. City Council agreement on the full application package for the program.
Information about the LATP site:
The LATP site, was previously a treatment facility for the City of Los Altos. The site includes
three different parts: Area A, Area B, and Area C. The northern third of the site, known as Area
A, is approximately 4 acres of conservation land. This section is isolated from the rest of the
FLATP by a berm and fence. The middle third of the site, known as Area B, is approximately 6.64
acres and the location of the former treatment plant. The treatment plant included an
operations building, water tank, and series of treatment ponds. Several of the former
treatment ponds have since been identified as jurisdictional wetlands. The operations building
has been deconstructed, among other changes. The southern third of the site, known as Area C,
is approximately 2.62 acres. This area is currently used as a contractor rental storage/staging
yard related to the bike bridge project and as Green Waste storage yard and transfer site, the
City’s refuse collector. In the map below, the red 1.16-acre area is the relevant land plot of
interest for a Project Homekey site.
1 Though so named, the water treatment plant is no longer active and portions of the former facility have been
demolished. It is owned by the City of Palo Alto.
City of Palo Alto Page 8
Map of LATP Site
LifeMoves has provided some very high-level costing information related to potential options at
the LATP site. A summary slide is shown below and also included in Attachment C. An example
of the funding structure and number of beds for the LATP site can be seen below as an example
of what is possible through the Homekey program in such a site in Palo Alto.
City of Palo Alto Page 9
Project Homekey Next Steps:
If the City Council would like to pursue a Project Homekey application, s taff seeks City Council
authorization for the following next steps:
- Direction on the site to pursue for Project Homekey (either a portion of the City-owned
LATP site or direction to follow up with the City Council regarding private property
locations)
- Direction on partnership with a nonprofit partner for the application. Staff recommends
LifeMoves as the nonprofit partner due to their experience with this process in a nearby
municipality. The Housing Authority expressed interest to assist if needed as well.
- Agreement to pursue zoning changes necessary to allow for an emergency shelter at the
LATP site.
- Direction to staff to identify funding sources and to include that information in the
return report to the City Council.
- Return to City Council in September with suff icient time to make an application; at that
time, include all application details including the explanation of all costs.
Safe Parking Program Permanent Ordinance Next Steps:
3.1.A: Build new partnerships to host emergency shelter, safe places to park and access services,
and sanctioned encampments that are not swept and include hygiene and supportive services .
and
3.1.D: Ensure that all families with children under 18 years old who are unhoused have access to
emergency shelter or temporary housing.
Homekey: get Scenarios (exc . Land)
(All costs are assumptions based on sliding-scale funding under Homekey 1.0)
100-180 doors -Interim
100%-150% impa ct i n 1t yea r
Capital Costs
• $10M -$22M
• $100k/door-$120k/door
Capital Funding
• $10M project up to 100% by Homekey
• $22M project up to 90% by Homekey
• $20M Homekey
• $2M gap funding
Operational
• $2 .SM -$4M per year
• State/Public/Other
Interim/Permanent
Capital Costs/Funding
• Mixed -use Project
• Opens up new funding opportunities
• Requires further exploration
Operational
• TBC
• State/Publ i c/Other
Revenue
• TBC
• Opens new revenue streams
City of Palo Alto Page 10
Potential Next Step: Bring the Safe Parking Program to City Council for direction on
policy issues that should be included in a permanent ordinance, including:
- Consideration of if any background checks could be included in the program and
for what types of past criminal actions (e.g., violent felons and sex offenders).
- Consideration of geographical distribution of safe parking programs.
- Expansion of the program into private parking lots or for more vehicles per lot.
- Any other programmatic elements based on the process and program to date.
Existing and Proposed City-Supported Initiatives for Unhoused Palo Altans
These initiatives are also summarized in the April 5, 2021 Study Session. They are organized
below by the Community Plan strategy to which they relate. Subsequent to this section is
additional information on other ideas for Palo Alto related to unhoused Palo Altans in
connection the Community Plan that could be considered in the medium -term as part of the
local framework for unhoused services. Of note for the short and medium term, the City can do
many initiatives related to the Community Plan but there is no obligation that the City make
actions related to every objective in the Community Plan.
Community Plan Strategy 1: Address the Root Causes of Homelessness Through System and
Policy Change
1.1E: Advocate for the State and the Federal government to increase funding and access to
safety net services.
Existing Palo Alto Effort: The City, through the contract with the state advocates,
Townsend Public Affairs, advocates to the State for funding that can support local
counties, Continuums of Care, and local governments.
1.4B: Strengthen local rent control and tenant protections
Existing Palo Alto Effort: Due to the pandemic, the State, County, and the City all
adopted eviction protections to keep people housed. In June 2021, the City advocated
to the State to further extend the eviction moratorium to keep Palo Alto renters housed.
The moratorium now ends on September 30, 2021.
Ongoing Palo Alto Effort: The City is part of the “Challenge Grant” program of the
Partnership for the Bay’s Future. Through this program the City has a Fellow researching
tenant protections. The City Council will consider a suite of potential policies this
fall/winter.
1.4C: Provide legal assistance to ensure that individuals and families most severely impacted by
the lack of affordable housing, namely people of color, have equal access to housing.
Existing Palo Alto Effort: Community Development Block Grant (CDBG) FY 2020-21
funding includes funds to Project Sentinel (fair housing services to improve
understanding of residents and housing providers rights or obligations).
City of Palo Alto Page 11
1.5C: Provide training, internships, and mentorships to help people who are unhoused or at risk
of homelessness to obtain access to living wage jobs.
Existing Palo Alto Effort: CDBG FY 2020-21 funding includes funds to Downtown Streets
Workforce Development Program. Of note: due to COVID, finding low-wage job-training
opportunities for unhoused persons is more challenging than before.
Community Plan Strategy 2: Expand Homelessness Prevention and Housing Programs to Meet
the Need
2.1.A: Expand the supportive housing system to provide housing and services to help 20,000
unhoused people secure stable, permanent housing. Expansion would target: 7,000 people
housed in PSH programs; 10,000 people housed through RRH programs; 3,000 people housed
through Housing Problem Solving and other short-term or one-time assistance.
Existing Palo Alto Effort: Assistance to help homeless and low-income individuals secure
housing (LifeMoves, Silicon Valley Independent Living Center).
2.1.B: Develop programs tailored to the needs to specific populations of people experiencing
homelessness, including: youth and young adults, older adults (55+) and seniors, families with
children, adults (ages 25-54) without children.
Existing Palo Alto Effort: CDBG FY 2020-21 funding includes to Catholic Charities
(advocate for the rights of seniors and disabled residents in long term care f acilities in
Palo Alto), Silicon Valley Independent Living Center (assistance to low-income Palo
Altans with disabilities, veterans and older adults to secure affordable, accessible
housing), YWCA of Silicon Valley (domestic violence services).
2.2.A: Expand the Homelessness Prevention System to prevent homelessness for an additional
7,000 households who are at risk by providing targeted financial assistance and supportive
services
Existing City-Supported Initiatives: The City has supported such relief programs by
allocating CDBG funding towards these efforts. Both state and federal relief programs
are providing some rental assistance to address the scale of assistance needed in
response to COVID-19. There are local and the State rental assistance programs
available to local residents during the COVID pandemic. LifeMoves - Opportunity Center
is designated by the County as the Emergency Assistance Network Agency for financial
assistance for Palo Alto. The City used CARES Act funds on this.
2.2.B: Provide targeted financial resources to prevent homelessness and eviction for severely
rent-burdened residents living in existing affordable units.
Existing City-Supported Initiatives: Emergency rent and utility funding assistance
(LifeMoves, Silicon Valley Independent Living Center, YWCA of Silicon Valley).
City of Palo Alto Page 12
Community Plan Strategy 3: Improve quality of life for unsheltered individuals and create
healthy neighborhoods for all
3.1.A: Build new partnerships to host emergency shelter, safe places to park and access s ervices,
and sanctioned encampments that are not swept and include hygiene and supportive services
and
3.1.D: Ensure that all families with children under 18 years old who are unhoused have access to
emergency shelter or temporary housing.
Existing City-Supported Initiatives: There are two shelter options in Palo Alto, and both
are rotating shelters without a fixed place of operations. Both had capacity limits due to
COVID restrictions. Most shelters are concentrated in South County. The rotating shelter
program is supported by LifeMoves -- Hotel de Zink (year-round) and Heart & Home
Collaborative (seasonal). The Heart & Home Collaborative is a seasonal (winter) rotating
shelter program for women in local congregations run by Heart & Home Collaborative
and operates under the same permitting framework as Hotel de Zink.
Palo Alto also passed a Safe Parking Pilot Ordinance which allows for overnight for
households dwelling in vehicles. The program allows for congregations to apply for a
permit for up to 4 vehicles per congregation. The program includes access to restrooms,
showers, connection to services. To date: 1 permit approved; 1 permit tentatively
approved and under appeal; 2 permits in review.
The City also has a safe parking program on Geng Road that is run by Santa Clara
County. It serves up to 12 vehicles.
3.2.A: Increase access to basic hygiene resources, including bathrooms, showers, and laundry.
Existing City-Supported Initiatives: Support of mobile shower and laundry services in
South Palo Alto for the unhoused (We Hope). Funding for unhoused support is geared
towards things like shower/laundry services. LifeMoves also provides shower and
laundry services at its Encina Ave. site.
3.2.D: Provide opportunities for people who have lived experience of homelessness to provide
peer-to-peer support.
Existing City-Supported Initiatives: Provide comprehensive support services for
homeless/unemployed to secure employment. In addition, stipends to support
unhoused individuals providing peer to peer outreach and staffing at the Downtown
Food Closet (Downtown Streets Team).
Funding for unhoused support is geared towards things like food and school supplies for
homeless children. Services and support to families living in Recreational Vehicles
City of Palo Alto Page 13
including school materials, computer equipment, and other essential supplies such as
PPE, cleaning supplies, gas cards, food, etc. (Karat School Project, Kafenia Peace
Collective). Some of the funding was one-time grants.
3.3.C: Increase access to mental health treatment for people who are unhoused and struggling
with mental illness.
Existing City-Supported Initiatives: Purchases of equipment to enable telehealth and
compliance with HIPAA records retention for the unhoused and low income (Peninsula
HealthCare Connections).
3.4.A: Increase outreach to city and County staff and business and neighborhood associations
about available resources to assist people who are unhoused.
Existing City-Supported Initiatives: City staff collaborate with Stanford External Relations
to convene City, County, Palo Alto USA, non-profit, Stanford, and philanthropic
stakeholders to discuss status and support for RV dwellers living along El Camino. The
group has focused on understanding and meeting the needs of families, the new safe
parking efforts, sharing news and resources, and developing a survey to learn more
about families' needs.
3.4.C: Increase coordination between agencies engaging people living in encampments to
ensure consistent and humane approaches to encampment resolution.
Existing City-Supported Initiatives: Palo Alto seeks to address encampments in town
with compassion and humane approaches to encampment resolution. The Palo Alto
Police Department routinely offers connection to social services and available resources
for unhoused residents (living in vehicles and in public places), in collaboration with the
Community Services Department.
In the past, the City has had Special Enforcement Teams (SET) in the Police Department
since the mid-1990s to be a flexible team to address issues throughout Palo Alto and to
assist with connecting people with the services needed. They often built relationships
with unhoused residents throughout the city and focused on the health and safety of
downtown and commercial cores. The pre-pandemic SET staffing levels (Fiscal Year 2020
Adopted Budget) were two police officers. These officers effectively mitigated issues
often without any enforcement actions necessary. SET staff was frozen in FY 2021, then
eliminated in mid-year FY 2021.
3.4.D: Create a referral system where unhoused residents can access information and services,
such as available temporary housing and homeless services.
Existing City-Supported Initiatives: City partnerships include Destination: Home (a
public-private partnership that uses collective impact strategies to accomplish its
mission of ending homelessness in Santa Clara County), Downtown Street Team (job
training, leadership skills development, peer-to-peer outreach efforts, case
management, job opportunities, Downtown Food Closet), Heart & Home (seasonal
City of Palo Alto Page 14
rotating homeless shelter for women at local congregations), Karat School Project
(services and support to families living in RVs e.g., school materials, PPE, cleaning
supplies, gas cards, food), LifeMoves (financial assistance, food, shelter, case
management, Opportunity Services Center), OSH, Peninsula HealthCare Connections
(medical clinic at Opportunity Services Center), WeHOPE (shelter, food, job training
based in EPA).
3.5.B: Work with community organizations, cities, County agencies, and neighborhood
associations to ensure that public spaces such as parks, libraries, and community centers remain
clean, well-maintained, and welcoming to all.
Existing City-Supported Initiatives: Stanford collaborated with Karat School Project and
partners on a community clean-up of the El Camino corridor which included some
families who had moved to the Geng Road safe parking location. This collaboration
continues. Stanford is working with the Karat school to survey vehicle dwellers on El
Camino Real. The survey project had some delays.
Potential New Initiatives/Next Steps that the City could Consider:
There are other actions the City Council could take related to services for the unhoused in Palo
Alto. Some of those other ideas are short term and some are medium term items. And some of
the items link to other programs already in progress (such as the mental health alternative
response program). Staff did not include these in the top priority recommendations above but
still wanted to include them in the report as other initiatives the City could consider at some
point for work related to services for the unhoused. The information below summarizes those
programs.
Community Plan Strategy 1:
1.3C: Prioritize development of housing for extremely low-income individuals and families
making 30% of AMI or less and set joint targets.
Potential Next Step: Through the Housing Element Update, examine the existing housing
stock in Palo Alto to understand how the existing housing aligns with the wide variety of
housing needs in Palo Alto; from emergency housing to transitional housing to
permanent affordable housing for different income groups.
1.6.C: Create a county-wide education campaign that increases awareness of the causes and
impacts of homelessness and ongoing efforts to end homelessness.
Potential Next Step: Partner with Destination: Home and Direct the Human Relations
Commission (HRC) to create and deploy a community-wide education campaign that
increases awareness among the general Palo Alto population around unhoused
residents in Palo Alto and some of the root causes and ongoing efforts to end
homelessness. Can link to other community organizations as well.
City of Palo Alto Page 15
Community Plan Strategy 2:
2.2.A: Expand the Homelessness Prevention System to prevent homelessness for an additional
7,000 households who are at risk by providing targeted financial assistance and supportive
services
Potential Next Step: In reviewing the Human Relations Commission (HRC)
recommendations for HSRAP funds, consider the programs related to rental assistance
as homelessness prevention.
Community Plan Strategy 3:
3.2.C: Increase the number of street outreach staff and case managers working in
encampments.
Potential Next Step: An outreach case worker could provide services to other vulnerable
populations who regularly use public spaces such as parks, libraries, and community
centers. At present, the City does not have any organization under contract specifically
to perform this function on behalf of the City. Current funding for unhoused support is
geared towards things like case management. This would require additional funding and
potential partnership options with other agencies for funding.
3.3.A: Increase the number of mobile crisis teams with clinical staff, and ex pand their hours, to
support individuals experiencing severe mental health and substance use crises.
Potential Next Step: Continue participation in the implementation of the Santa Clara
County Community Mobile Response (CMR) program which will have a north county
location. Also, continue to implement the Psychological Emergency Response Team
(PERT) program for Palo Alto in partnership with Santa Clara County. Involve partners
such as Momentum for Mental Health, Project Safety Net, etc. as appropriate.
3.3.C: Increase access to mental health treatment for people who are unhoused and struggling
with mental illness.
Potential Next Step: Perform a program evaluation or gap analysis of programs funded
by HSRAP and CDBG funds. This could identify if the City is best utilizing existing funding
and meeting the highest priority needs for unhoused residents in Palo Alto. This would
require additional funding.
3.4.C: Increase coordination between agencies engaging people living in encampments to
ensure consistent and humane approaches to encampment resolution.
In the past, the City has had Special Enforcement Teams (SET) in the Police Department
since the mid-1990s to be a flexible team to address issues throughout Palo Alto and to
connect people with the services needed. They often built relationships with unhoused
residents throughout the city and focused on the health and safety of downtown and
commercial cores. The pre-pandemic SET staffing levels (Fiscal Year 2020 Adopted
City of Palo Alto Page 16
Budget) were two police officers. These officers effectively mitigated issues often
without any enforcement actions necessary. SET staff was frozen in FY 2021, then
eliminated in mid-year FY 2021.
Potential Next Step: The City could consider bringing back the SET as one part of the
outreach for unhoused residents living in encampments in Palo Alto. The City could also
consider an additional contract with a nonprofit partner as an additional street outreach
worker that is also assigned to Palo Alto. Between the 2-officer SET, the outreach
worker, and the upcoming clinician assigned to Palo Alto through the Psychiatric
Emergency Response Team (PERT) program, Palo Alto will be able to better meet this
quality-of-life tenant of the Community Plan to ensure for the most consistent and
humane approaches to encampments. These programs have budget implications with
each officer FTE costing $200,000-225,000, thus a total of $400,000-$450,000 for the 2-
officer SET. A nonprofit outreach worker could cost between $75,000 and $200,000
according to quotes.
Resource Impact
Endorsement of the Community Plan aligns Palo Alto with other communities in Santa Clara
County taking bold actions to address the very serious issue of homelessness in the region. The
specific timeline and resource impacts depend on the actions taken by the City Council based
on staff recommendations in this memorandum.
Specifically within Palo Alto, there continues to be constrained resources and intermittent
support of these intiatives to date from a strategic point of view based on redu ctions in
resources approved over the recent years, additional funding will be required to address the
services and programs outlined in this report. For context, below is a summary of some of the
resource allocations the City has previously deployed followed by recommended immediate
steps for the City Council’s consideration and direction to staff to implement in order to
support the desired strategies and address near term challenges.
Current Resource Allocations
Police staffing levels to address the unh oused population in the City has varied since inception
in the mid-90’s. There are two initiatives in the Police Department to address the unhoused:
Special Enforcement Team (SET) and the new Psychiatric Emergency Response Team (PERT).
• Special Enforcement Team (SET)
o Focus is health and safety of downtown and commercial cores and outreach for
the unhoused population that inhabit vehicles, streets, and/or parking facilities.
o Pre-pandemic staffing levels (FY 2020) were two Police Officers; this staffing level
effectively mitigated these issues prior to enforcement actions being taken.
o SET staff was frozen and eliminated in FY 2021. A potential staffing model in FY
2022 is to use overtime to address the unhoused population in the City.;
however, additional overtime funding would be needed for this.
• Psychiatric Emergency Response Team (PERT)
City of Palo Alto Page 17
o Focus is to address mental health issues though partnership with Police
Department; this program overlaps with work done in the community to address
the unhoused population.
o Expected to be online by late September/early October.
o The Police Department is dedicating one sworn position (expected to be an
office redeployed from patrol, resulting in potential overtime impacts to backfill)
at minimum, depending on how many County staff are deployed to Palo Alto.
In addition to the Police Department, funding has been dedicated to LiveMoves ($82,000)
through the HSRAP process, with the focus to provide food services for the unhoused and very
low income residents at the Opportunity Service Center (near Town & Country) through the
Breaking Bread Program. Additional as needed resources are deployed in a number of teams
including Public Works, Planning and Development Services, Fire, Community Services Human
Services staff, and the City Manager’s Office to address issues as they arise and work on longer
term planning such as the housing element.
Recommended Resource Adjustments
In the immediate, staff recommends the City Council consider providing direction to staff to
bring the actions necessary to allocate funding from the Budget Uncertainty Reserve (City
Council FY 2022 set-aside, currently at $425,000) and the Stanford University Medical Center
Fund: Community Health and Safety (currently estimated at $1.2 million) to fund the followi ng
needs.
• Additional overtime funding for re-establishing the SET team in FY 2022 through use of
overtime resources, until and unless a new program, or full-time officer resources
become available. (1.0 Officer = approximately $225,000/year)
• Additional funding for engagement resources for a non-profit outreach worker.
(estimated between $75,000 and $200,000)
• Additional funding for a program evaluation or gap analysis of programs funded by
HSRAP and CDBG funds to assist the City in identifying if allocation of existing funding is
meeting the highest priority needs for unhoused residents in Palo Alto.
Lastly, depending on the City Council’s desired strategy, support will be required to manage and
oversee the implementation of services and programs. To-date, staff throughout the
organization have been addressing efforts on an as needed basis. In order to ensure timeliness,
consistency, and success of crafting and implementing a cohesive strategy, focused resources
will be required. As staff work through the pr ioritized workplan, further actions will be brought
forward as appropriate, however, direction to implement these would assist in addressing
immediate needs while positioning for the future refinement of the workplan. A component of
implementation would require staff to take the appropriate actions to meet required steps as
outlined in the development agreement for use of Stanford University Medical Center Funds.
Stakeholder Engagement
Many stakeholders were engaged in the Community Plan development process. The
Community Plan reflects the voices of over 8,000 individuals reached across the County, and
City of Palo Alto Page 18
provides stakeholders with a common agenda that will result in large collective impact. As the
City of Palo Alto moves forward on elements identified in the Framework above, the City will
incorporate community engagement as logical throughout the process.
Environmental Review
This report and policy discussion is not a project that requires environmental review. Based on
Council’s direction, staff will evaluate whether environmental review is needed for specific
projects or programs that the City is interested in pursuing.
Attachments:
• Attachment A: Resolution Endorsing the County Plan to End Homelessness
• Attachment B: 2020-2025 SCC Community Plan to End Homelessness
• Attachment C: LifeMoves Homekey Information (Aug 2021)
*NOT YET APPROVED*
1
Resolution No.___
Resolution of the City Council of the City of Palo Alto Endorsing the
Santa Clara County Community Plan to End Homelessness 2020-25
R E C I T A L S
WHEREAS, nearly five years ago, the Community Plan to End Homelessness in Santa
Clara County 2015-2020 was adopted, with partners working collectively to, among other
efforts, help households resolve their homelessness, increase the number of supportive
housing units in Santa Clara County, increase temporary housing and emergency shelter
capacity, and launch a new homelessness prevention system; and
WHEREAS, the Community Plan, which was driven by and adopted by the Santa Clara
County (County) Continuum of Care (CoC), is a planning requirement placed by the United
States Department of Housing and Urban Development on CoC funding that provides a county-
level roadmap to address homelessness and its root causes, with local jurisdictions tailoring the
roadmap to meet local needs; and
WHEREAS, despite the substantial progress made in creating an innovative, coordinated,
and more comprehensive supportive housing system, the housing crisis continues to grow
nationally and locally; in 2019 about 313 people found themselves homeless in Palo Alto, and
the challenges in ending homelessness are compounded by the COVID-19 pandemic and its
impacts on the economy and local budgets; and
WHEREAS, in June 2019, the County, Destination: Home, and other cities and non-
profits, embarked on strategic planning and an extensive community engagement process to
develop a new five-year Community Plan 2020-25; and
WHEREAS, during the development of the new Community Plan, community feedback
was sought to identify successes and challenges in the homeless system of care, and to collect
innovative and inspiring ideas about how to address homelessness generally countywide, and
specifically for certain subgroups such as youth and families; and
WHEREAS, this work resulted in the development of 14 strategies that fall into three
focus areas: (1) Address the root causes of homelessness through system and policy change; (2)
Expand homelessness prevention and housing programs to meet the need; and (3) Improve
quality of life for unsheltered individuals and create healthy neighborhoods for all; and
WHEREAS, many of the Community Plan strategies are items that the City of Palo Alto
regularly advances, some of which have been newly implemented given the urgent and ongoing
COVID-19 pandemic; and
Attachment A
*NOT YET APPROVED*
2
WHEREAS, the Community Plan provides stakeholders with a common agenda that, if
followed, will result in large collective impact, and endorsement of the new Community Plan
will provide the City the certainty to keep implementing urgent strategies to address the
homelessness crisis;
WHEREAS, supporting the Community Plan does not commit the City of Palo Alto to any
one component but rather encourages the implementation of strategies and funding for
programs to proactively house and serve the homeless, relative to the resources available in
Palo Alto and subject to City Council approval; and
WHEREAS, the City Council’s support of the Community Plan would continue to advance
the goal of developing regional strategies in collaboration with other jurisdictions and agencies
to end and prevent homelessness by creating permanent housing solutions and enhancing
existing service systems;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Palo Alto endorse
the Santa Clara Community Plan to End Homelessness 2020-25.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST: APPROVED:
_____________________________ _____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
_____________________________ _____________________________
City Attorney City Manager
2020–20252020–2025
COMMUNITY PLAN
TO END HOMELESSNESS
SANTA CLARA COUNTYSANTA CLARA COUNTY
Attachment B
Acknowledgements
The Community Plan Steering Committee would like to thank the many community stakeholders,
people with lived experience of homelessness, and organizations for their participation in the
process to update the plan and their valuable input.
For a full list of organizations that participated in the process, see page 14.
Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 1
Table of Contents
Introduction
Our Homelessness Crisis
Ending Homelessness in Santa Clara County
The Strategies
Strategy 1: Address the Root Causes of
Homelessness Through System and Policy Change
Strategy 2: Expand Homelessness Prevention and
Housing Programs to Meet the Need
Strategy 3: Improve Quality of Life for Unsheltered
Individuals and Create Healthy Neighborhoods for All
Thank you!
2
4
6
10
11
13
14
16
2 | Santa Clara County Community Plan to End Homelessnes: 2020–2025
Helped 8,884 households resolve their homelessness, representing 14,132 people
Doubled the number of supportive
housing units in Santa Clara County
Doubled our temporary housing
and emergency shelter capacity
Launched a new
homelessness
prevention system
that now serves
about 1,000 households annually
Led a community-wide
campaign that has successfully
housed more than 1,600 veterans
and engaged nearly 800 private landlords
in the effort
Voters approved $950 million to develop
affordable housing through the 2016 Measure A
Affordable Housing Bond and raised another
$100 million in private contributions to support
the implementation of the community plan
Supportive Housing System Progress 2015-2019
Thanks to the collective efforts of partners throughout the community,
over the past five years, we have done the following:
In 2015, the community came together to create a roadmap for ending homelessness in Santa
Clara County. This plan— which was centered around a collective impact response and the
proven Housing First model—set an ambitious goal to create 6,000 new housing opportunities
and identified innovative strategies and programs for reducing homelessness.
Introduction
Introduction
•••••••••••••••••••••• •••••••••••••••••••••• •••••••••••••••••••••• ••••••••••••••••••••••
•••••••••••• •••••••••••• •••••••••••• •••••••••••• •••••••••••• •••••••••••• ······o •••••• •••••• I •••••• ••••••
Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 3
Introduction
Despite our progress creating a supportive housing system that assists thousands of homeless
individuals and families each year, the crisis continues to grow. The systemic factors driving
homelessness in our community— from the failed policies at the local, state, and national level
to the extreme lack of housing options that are affordable for low-income residents—remain
stronger than ever and are pushing more of our neighbors onto the streets every day.
These challenges have been compounded by the novel coronavirus (COVID-19) pandemic that
arrived in our community as this plan was in development, making implementation of many of
these strategies even more urgent. This public health crisis has ground our local economy to a halt,
leaving many more households on the brink of homelessness due to job loss, lack of childcare,
and economic uncertainty. The pandemic has also required a massive and immediate response
by our crisis response system to quickly ramp up shelter capacity, increase access to hygiene
services for people living outside, and protect those people experiencing homelessness who
are particularly vulnerable. As a result, as this plan goes into effect, we anticipate there will be
many more people experiencing or at risk of homelessness who will need immediate support,
which will require our community to continue to be flexible and innovative in our responses to
homelessness.
To truly end homelessness in Santa Clara County, we must summon the collective will and
resources to not only respond to the current crisis and scale our successful housing strategies,
but also address and eliminate the root causes of homelessness in our community.
Community Plan Steering Committee Members
Ky Le, Co-Chair
Jennifer Loving, Co-Chair
Jan Bernstein Chargin
Louis Chicoine
Erin Connor
Katherine Harasz
Miguel Marquez
Jacky Morales-Ferrand
Joel John Roberts
Claudine Sipili
Leland Wilcox
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1 Applied Survey Research, “Santa Clara County Homeless Census & Survey Comprehensive Report 2019.” 2019.
https://www.sccgov.org/sites/osh/ContinuumofCare/ReportsandPublications/Pages/HomelessnessCensusandSurvey.aspx
2 Public Policy Institute of California, “Income Inequality in California.” 2020. https://www.ppic.org/publication/income-inequality-in-california/
3 Bay Area Equity Atlas, “Earned income growth for full-time wage and salary workers: Santa Clara County, CA, 2000–2015.”
https://bayareaequityatlas.org/indicators/income-growth#/?geo=04000000000006085
4 | Santa Clara County Community Plan to End Homelessnes: 2020–2025
Our Homelessness Crisis
According to the 2019 Point-in-Time count, there are 9,706 individuals experiencing homelessness
on any given night in Santa Clara County.1 Families with children, seniors, individuals with
disabilities, veterans, youth and young adults are all represented in the county’s diverse homeless
population. More than 80% of these individuals are unsheltered—sleeping outside, in cars, or
other places not meant for human habitation. We expect that these numbers will increase over
the coming months as the full impact of the COVID-19 pandemic is felt.
The gap between the rich and the poor in our community, combined with the lack of housing
development particularly at the lowest income levels, is fueling the homelessness crisis. According
to the Public Policy Institute of California, families at the highest income levels in the Bay Area
(the 90th percentile) have more than 12 times the income of families at the bottom (the 10th
percentile).2 Those at the bottom rung of the economic ladder have also not shared in the
region’s significant economic growth. Between 2000 and 2015 in Santa Clara County, workers
with earnings in the 10th percentile saw their income decline by 12%.3
This income inequality has been further exacerbated by the economic slowdown caused by the
COVID-19 pandemic as many low-income households living paycheck-to-paycheck struggle to
make rent and pay for other basic needs.
Our Homelessness Crisis
-20%
-10%
0%
10%
20%
-12%-10%
2%
10%12%
10th
percentile
0 to Extremely Low-Income Threshold
0 to 50% of AMI
0 to 80% of AMI
0 to 100% of AMI
20th
percentile 50th
percentile 80th
percentile 90th
percentile
Earned income growth for full-time wage and salary workers
Santa Clara County, CA: 2000-2015
Affordable & Available Rental Homes “Per 100 Renter Households”
San Jose Metropolitan Area: 2018
0 20 40 60 80 100
34
8046
94
Black/African Americans
0%
5%
10%
15%
20%16.9%
2.5%
Homeless
Population
General
Population
Bl
a
c
k
/
A
f
r
i
c
a
n
A
m
e
r
i
c
a
n
s
American Indian/Alaskan Natives
<1%
Am
e
r
i
c
a
n
I
n
d
i
a
n
/
N
a
t
i
v
e
A
l
a
s
k
a
n
s
Homeless
Population
General
Population
0%1%2%3%4%5%6%7%8%7.4%
Hi
s
p
a
n
i
c
/
L
a
t
i
n
x
Hispanic/Latinx
0%
10%
20%
30%
40%
50%
Homeless
Population
General
Population
43.7%
27%
4 National Low-Income Housing Coalition, “The Gap: A Shortage of Affordable Homes.” 2020.
https://reports.nlihc.org/sites/default/files/gap/Gap-Report_2020.pdf
Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 5
Our Homelessness Crisis
In addition, longstanding and structural racial inequities continue to affect who becomes homeless
in our community. A recent report commissioned by Destination: Home found that people of
color are dramatically more likely than their white counterparts to become homeless in Santa
Clara County, and that poverty alone cannot explain disparities in homelessness. For example:
While the brunt of this crisis is borne by our unhoused neighbors, we know its impacts are felt
much more broadly. Our neighborhoods, first responders, businesses, and environment are also
suffering the consequences of our region’s severe homelessness crisis.
Even worse, the problem continues to grow as more people are slipping into homelessness
than ever before—the result of growing income inequality, gentrification and displacement,
rising housing costs, an extreme housing shortage, and a lack of sufficient safety net services to
adequately care for the most vulnerable in our community. In fact, for every homeless family or
individual we connect to housing, between two and three more are experiencing homelessness
for the very first time.
If this trend continues, in addition to the nearly 10,000 individuals currently experiencing
homelessness, another 20,000 are at-risk of falling into homelessness over the next five years—far
more than our supportive housing system currently has the capacity to serve.
-20%-10%0%10%20%-12%-10%2%10%12%10th
percentile
0 to Extremely Low-Income Threshold
0 to 50% of AMI
0 to 80% of AMI
0 to 100% of AMI
20th
percentile 50th
percentile 80th
percentile 90th
percentileEarned income growth for full-time wage and salary workers Santa Clara County, CA: 2000-2015
Affordable & Available Rental Homes “Per 100 Renter Households”
San Jose Metropolitan Area: 2018
0 20 40 60 80 100
34
8046
94
Black/African Americans
0%
5%
10%
15%
20%16.9%
2.5%
Homeless
Population
General
Population
Bl
a
c
k
/
A
f
r
i
c
a
n
A
m
e
r
i
c
a
n
s
American Indian/Alaskan Natives
<1%
Am
e
r
i
c
a
n
I
n
d
i
a
n
/
N
a
t
i
v
e
A
l
a
s
k
a
n
s
Homeless
Population
General
Population
0%1%2%3%4%5%6%7%8%7.4%
Hi
s
p
a
n
i
c
/
L
a
t
i
n
x
Hispanic/Latinx
0%
10%
20%
30%
40%
50%
Homeless
Population
General
Population
43.7%
27%
-20%
-10%0%10%20%-12%-10%2%10%12%
10th
percentile
0 to Extremely Low-Income Threshold
0 to 50% of AMI
0 to 80% of AMI
0 to 100% of AMI
20th
percentile 50th
percentile 80th
percentile 90th
percentile
Earned income growth for full-time wage and salary workers Santa Clara County, CA: 2000-2015
Affordable & Available Rental Homes “Per 100 Renter Households”
San Jose Metropolitan Area: 2018
0 20 40 60 80 100
34
8046
94
Black/African Americans
0%
5%
10%
15%
20%16.9%
2.5%
Homeless
Population
General
Population
Bl
a
c
k
/
A
f
r
i
c
a
n
A
m
e
r
i
c
a
n
s
American Indian/Alaskan Natives
<1%
Am
e
r
i
c
a
n
I
n
d
i
a
n
/
N
a
t
i
v
e
A
l
a
s
k
a
n
s
Homeless
Population
General
Population
0%1%2%3%4%5%6%7%8%7.4%
Hi
s
p
a
n
i
c
/
L
a
t
i
n
x
Hispanic/Latinx
0%
10%
20%
30%
40%
50%
Homeless
Population
General
Population
43.7%
27%
Compounding the impacts of this inequality is the fact that housing costs are higher than ever
and housing that is affordable to the lowest-income families is not being produced. In fact, the
National Low-Income Housing Coalition’s most recent report, The Gap: A Shortage of Affordable
Homes, found that in 2018 there were only 34 affordable and available units for every 100
extremely low-income renter households in the San Jose metro area.4
6 | Ending Homelessness
Ending Homelessness in Santa Clara County
Photo of Villas on the Park. Courtesy of Dahlin Group Architecture Planning and Mark Davidson Photography
Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 7
Solving this crisis is one of the great moral challenges facing us. It will require tremen-
dous effort, new partnerships, and even bolder strategies—and it will require the entire
community to be a part of the solution.
We must take immediate actions that can improve the quality of life for the huge number
of unsheltered residents in our community. We must increase shelter capacity and increase
interim housing options, and we must expand services to meet their basic health and
safety needs.
We need to significantly scale our housing development and programs to meet the
growing need in our community. This includes building many thousands more supportive
housing units, expanding our homelessness prevention strategies, and enhancing the
way our supportive housing system serves those in need.
Most importantly, we will never end homelessness in our community if we do not attack
the systemic root causes that continually push more of our neighbors into homelessness.
As a result, we must address inequitable land use and housing policy to allow every
jurisdiction to achieve their Regional Housing Needs Allocation goals for very low and
extremely low-income housing production. We must ensure every resident who is able to
work can access living wage employment and we must reverse decades-long structural
inequities that have driven people of color and other vulnerable residents onto the streets.
None of this will be easy or cheap. In fact, just meeting the affordable housing needs
of our community would require several billion dollars. But we cannot accept a future
in which thousands of our neighbors are forced to live outside. Every member of our
community deserves a safe and stable home—and it is our collective responsibility to
make this vision a reality.
Ending Homelessness
in Santa Clara County
As we implement the strategies in this plan, we will raise
the voices of people with lived experience and share power
with our unhoused and recently-housed neighbors. We will
focus on policies and programs that reduce racial inequity,
in an effort to reverse the disproportionately high rates of
people of color who are unhoused.
Ending Homelessness in Santa Clara County
8 | Santa Clara County Community Plan to End Homelessnes: 2020–2025
Our Plan
The 2020–2025 Community Plan to End Homelessness will serve as our
roadmap for ending homelessness in Santa Clara County and is organized
around three main strategies:
Our Plan
The strategies included in this plan are grounded in evidence-based practices, lessons learned
over the past five years, and robust conversation and input from more than 8,000 members of
our community; including people with lived experience of homelessness, subject matter experts,
key stakeholders, and community members.
In addition, this plan sets aggressive targets designed to reverse the current growth in home-
lessness we are experiencing and bring us one step closer to our collective goal of eliminating
homelessness in our community.
Address the root causes of homelessness through system and policy change
Expand homelessness prevention and housing programs to meet the need
Improve quality of life for unsheltered individuals and create healthy neighborhoods for all
STRATEGY 1 STRATEGY 2 STRATEGY 3
Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 9
Our Plan
Our Targets
*The reduction in annual inflow target was based on annual inflow prior to the COVID-19 pandemic.
This target will be reevaluated once the longer term impacts of COVID-19 are known.
By 2025, we will:
Achieve a 30% reduction in annual
inflow of people becoming homeless*
Expand the Homelessness Prevention System
and other early interventions to serve 2,500 people per year
House 20,000 people through
the supportive housing system
Double temporary housing and shelter capacity to
reduce the number of people sleeping outside
Address the racial inequities present among
unhoused people and families and track progress toward
reducing disparities
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10 | Santa Clara County Community Plan to End Homelessnes: 2020–2025
Reaching these ambitious goals will require a
collaborative community response based on proven,
evidence-based strategies to end homelessness as well
as innovative approaches that maximize the resources
available.
The strategies are organized under three areas of focus
that make up the basic framework for the plan.
The Strategies
The Strategies
To end homelessness in our community, we must address its root causes. This plan sets a five-year
goal of reducing new unhoused individuals and families in a given year by 30%. The strategies below
are targeted to address the entrenched economic and societal causes of homelessness through
transformational systemic and policy change. The system we live in has created social, economic,
and racial disparities and it will take monumental shifts in policies and priorities to make effective
change. While eliminating these disparities across our community will take more than the five years
covered by this plan, we can make substantial progress towards this important goal by implementing
the strategies below.
Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 11
The Strategies
STRATEGY 1
Address the Root Causes of Homelessness
Through System and Policy Change
Ensure that people accessing safety net services have
the support they need to obtain and maintain housing.
Ensure that people involved in the criminal
justice system do not become homeless.
1
2
Adopt housing screening and
referral processes for individuals
and families accessing safety
net services.
Support households with
incarcerated family members to
prevent homelessness.
Expand housing resources available to
Medi-Cal recipients accessing services in
the Specialty Mental Health System.
Expand housing
programs for families
involved in the child
welfare system.
Expand existing and develop new housing and workforce development
programs to successfully reintegrate people leaving probation, parole,
jails, and prisons into the community.
Advocate for the state and the federal
government to increase funding and
access to safety net services.
Expand and diversify housing
programs for foster youth to meet
their long-term housing needs, so no
foster youth become homeless.
A
A
D
B
B
E
C
12 | Santa Clara County Community Plan to End Homelessnes: 2020–2025
Create the conditions to develop enough affordable
housing to meet the need in our community.
Protect residents from evictions, displacement,
and housing discrimination.
Ensure all residents who are able to work
have access to living wage employment.
Expand public and private sector support
for ending and preventing homelessness.
3
4
5
6
Work with cities to change local
land use and housing policy to allow
for development of more affordable
housing and help reverse housing
disparities that have negatively
impacted people of color.
Adopt and
implement
new fair
housing plans
for the region.
Support efforts
to increase the
minimum wage
to a living wage in
Santa Clara County.
Increase community
engagement and
support for affordable
and supportive housing
development throughout
the county.
Advocate for
flexible funding
that can speed
up and create
more affordable
housing.
Identify
underutilized land
across the county to
be used for dense
affordable housing
development.
Strengthen local rent
control and tenant
protections.
Partner with corporations
to create living wage job
opportunities for people
who are unhoused or at
risk of homelessness.
Provide leadership
opportunities for people
with lived experience of
homelessness to shape how
we address homelessness in
our community.
Prioritize development
of housing for extremely
low-income individuals
and families making 30%
of Area Median Income or
less and set joint targets.
Provide legal assistance to ensure that
individuals and families most severely
impacted by the lack of affordable
housing, namely people of color, have
equal access to housing.
Provide training, internships,
and mentorships to help
people who are unhoused or at
risk of homelessness to obtain
access to living wage jobs.
Create a county-wide education campaign that increases
awareness of the causes and impacts of homelessness and
ongoing efforts to end homelessness.
Create a fund to
preserve both
naturally affordable
and income-restricted
affordable housing.
Invest in social
enterprises that train
and employ people who
are unhoused or at risk
of homelessness.
A
A
A
A
DB
B
B
B
C
C
C
C
D
D
STRATEGY 1 Address the Root Causes of Homelessness Through System and Policy Change
(Continued)
The Strategies
~=======----==------1 iL __ _
Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 13
While Strategy 1 aims to close the gaps in our social safety net and address the other systemic
causes of homelessness, we know that there will be some people over the next five years who will
still become unhoused due to a severe shortage of affordable and accessible housing. To end
homelessness, we will need to continue to build capacity to provide a broad array of housing and
services over the next five years.
The Strategies
STRATEGY 2
Expand Homelessness Prevention and
Housing Programs to Meet the Need
Increase the capacity of supportive housing
programs for people experiencing homelessness. 1
Expand the supportive housing system to provide housing
and services to help 20,000 unhoused people secure stable,
permanent housing. Expansion would target the following:
• 7,000 people housed in Permanent Supportive Housing
programs that provide long-term support.
• 10,000 people housed through Rapid Rehousing
programs that provide short- and medium-term support.
• 3,000 people housed through Housing Problem Solving
and other short-term or one-time assistance.
Develop programs tailored to the
needs of specific populations of people
experiencing homelessness, including:
• Youth and young adults
• Older adults (55+) and seniors
• Families with children
• Adults (ages 25 to 54) without children
A B
Provide a broad range of supports
to prevent homelessness.2
Expand the Homelessness Prevention System to prevent
homelessness for an additional 7,000 households who are at risk
by providing targeted financial assistance and supportive services.
Provide targeted financial resources to prevent
homelessness and eviction for severely rent-
burdened residents living in existing affordable units.
A B
Create a state-of-the-art
supportive housing system.3
Center the voices of people
who have lived experience
of homelessness, especially
people of color, in the
policy and program design
decisions of the supportive
housing system.
Increase access
to supportive
housing programs
for people of color
by addressing
racial bias in our
system.
Invest in professional
development and
competitive pay to
attract and retain
a highly qualified
workforce of homeless
service provider staff.
Incentivize hiring of
people who have
lived experience of
homelessness to reflect
the client population—
especially people of color
and LGBTQI+ persons.
A DBC
___ Ii __ _
14 | Santa Clara County Community Plan to End Homelessnes: 2020–2025
The first two strategies of the plan seek to end and prevent homelessness for as many people as possible
over the next five years. However, the reality is that many people will remain unhoused due to an extreme
housing crisis and increasing income inequality. To address this immediate crisis in our community and
ensure healthy neighborhoods for all, we must begin by doubling our temporary housing and shelter
capacity to serve 2,000 additional households each night and increase investment in health, safety and other
basic services to better meet the needs of people living in unsheltered conditions and build connections to
housing programs and safety net services offered throughout the county.
STRATEGY 3
Improve Quality of Life for Unsheltered Individuals
and Create Healthy Neighborhoods for All
Double the number of year-round temporary housing beds and offer a
variety of welcoming temporary housing options throughout the county.1
Build new partnerships to host emergency
shelter, safe places to park and access services,
and sanctioned encampments that are not swept
and include hygiene and supportive services.
Ensure that all families with children under 18
years old who are unhoused have access to
emergency shelter or temporary housing.
Provide opportunities
for people who have
lived experience of
homelessness to provide
peer-to-peer support.
Reduce barriers to shelter such as allowing
for pets, storage of personal items,
greater privacy, longer stays, and provide
higher levels of safety for residents.
Provide more public services in
neighborhoods hosting emergency
shelter or temporary housing programs.
Expand hours at
new and existing
shelters to remain
open during the day.
Increase the number of
street outreach staff and
case managers working
in encampments.
A
D
D
B
E
C
C
Increase street outreach, hygiene services, and transportation
options to match the needs of unsheltered residents. 2
Increase access to basic
hygiene resources,
including bathrooms,
showers, and laundry
Increase the number of free
public transit passes and
other transportation options
for people who are unhoused
to access services.
A B
Increase mental health and
substance use services.3
Increase the number of mobile
crisis teams with clinical staff,
and expand their hours, to
support individuals experiencing
severe mental health and
substance use crises.
Develop a plan to
eliminate service access
and treatment gaps
for unsheltered people
struggling with chronic
and severe mental illness.
Increase the number
of beds available for
substance use treatment
and provide the follow-up
supportive services needed
to prevent relapses.
Increase access to
mental health treat-
ment for people
who are unhoused
and struggling with
mental illness.
A DBC
The Strategies
.______I ._____i _
• Share data across safety net, criminal justice, and housing
systems to better predict and target households who are
experiencing homelessness or at risk of homelessness.
• Better utilize data collected in the homeless system of care
and across County departments to know what is working
well, what programs need improvement, and to identify
inequities in the system.
• Provide demographic data, including race and ethnicity,
in all reports on homelessness to highlight and address
inequities.
• Create accessible dashboards that show our progress and
hold our systems accountable.
• Provide trauma-informed care and racial equity/anti-racism
training to all staff working with people experiencing
homelessness.
• Increase access to services, including providing system
navigation resources and training to all staff working with
people experiencing homelessness.
• Align racial equity work in the homelessness sector with
other racial equity initiatives in Santa Clara County.
• Expand partnerships with corporations, philanthropic
institutions, and individual donors to secure private funding
to reduce and prevent homelessness.
• Align and coordinate with other community efforts to
address homelessness, such as the Homelessness Task
Force.
Process Improvements Across Strategies 1, 2, and 3
Throughout our work, we must continue to expand coordination between systems, increase the use of data
to improve programs, and increase training opportunities for all partners, including:
Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 15
The Strategies
STRATEGY 3 Improve Quality of Life for Unsheltered Individuals and Create Healthy
Neighborhoods for All (Continued)
Engage a cross-section of community partners
to address the needs of unsheltered residents.
Ensure that community spaces are safe and
welcoming for housed and unhoused residents.
4
5
Increase outreach to
city and County staff
and business and
neighborhood associations
about available resources
to assist people who are
unhoused.
Partner with new private sector, community-based,
and faith-based organizations to create safe and
welcoming community spaces in every community for
unhoused people to access services during the day.
Engage the private
sector to contribute
funding to support
health and safety
services and shelter
for people who are
unhoused.
Work with community organizations, cities, County agencies,
and neighborhood associations to ensure that public spaces
such as parks, libraries, and community centers remain clean,
well-maintained, and welcoming to all.
Increase coordination
between agencies
engaging people living
in encampments to
ensure consistent and
humane approaches to
encampment resolution.
Create a referral system
where unhoused
residents can access
information and services,
such as available
temporary housing and
homeless services.
A
A
B
B
C D
16 | Santa Clara County Community Plan to End Homelessnes: 2020–2025
Thank You!
The Community Plan Steering Committee would like to thank the following agencies and staff
who participated in the Community Plan Work Group to gather community input and update
the community plan:
The Steering Committee and Work Group would like to thank the many people who are currently
or formerly unhoused who shared their input and experiences to inform the community plan,
including the following:
The Steering Committee and Work Group would like to thank the following community stake-
holders, agencies, and organizations for participating in the process:
• County of Santa Clara: Jackie MacLean, Hilary
Barroga, Kathryn Kaminski, Hilary Armstrong
• City of San José: Sarah Zárate, Ragan Henninger
• Destination: Home: Ray Bramson, David Low
• City of Morgan Hill: Rebecca Garcia
• City of Mountain View: Wayne Chen
• LifeMoves: Bruce Ives
• Sacred Heart Community Service: Erin Stanton
• Community Solutions: Erin O’Brien
• Lived Experience Advisory Board
• Sacred Heart’s Survivors of the Streets
• HomeFirst Sunnyvale Shelter’s Client Collaborative
• Clients/residents from Hope’s Corner, Bill Wilson
Center, New Haven Inn, and Second Street Studios
• Abode Services
• Alta Vista High School
• Amigos de Guadalupe
• Anthem Blue Cross
• Bill Wilson Center
• Bitfocus
• Catholic Charities of Santa Clara County
• Charities Housing
• Cisco
• Cities Association of Santa Clara County
• City Team
• City of Cupertino
• City of Morgan Hill
• City of Mountain View
• City of Palo Alto
• City of San José
• City of Milpitas
• City of Santa Clara
• Community Services Agency
• Community Solutions
• County of Santa Clara:
o Behavioral Health Services
o Office of the District Attorney
o Probation Department
o Public Defender Office
o Public Health Department
o Reentry Services
o Santa Clara Valley Medical Center
o Social Services Agency
o Office of Supportive Housing
o Office of Equity and Social Justice
o Offices of Supervisors Cindy Chavez, Dave
Cortese, Susan Ellenberg, Joe Simitian, and
Mike Wasserman
o Valley Homeless Healthcare Program
• David and Lucile Packard Foundation
• Destination: Home
• Dependency Advocacy Center
Thank You!
Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 17
• Downtown Business Association
• Downtown Streets Team
• EAH Housing
• East Side Union High School District
• Family Supportive Housing
• First Community Housing
• Gilroy Compassion Center
• HomeFirst
• Housing Trust Silicon Valley
• Humane Society of Silicon Valley
• Hunger at Home
• Kaiser Permanente
• Kids in Common
• Law Foundation of Silicon Valley
• LifeMoves
• LinkedIn
• Los Altos Community Foundation
• Mental Health Systems
• Next Door Solutions
• On Lok
• PATH
• Razing the Bar
• Resources for Community Development
• Santa Clara County City Managers Association
• Santa Clara County Housing Authority
• Santa Clara County Office of Education
• Santa Clara County Domestic Violence Advocacy
Consortium
• Santa Clara Family Health Plan
• Sacred Heart Community Service
• Salvation Army
• Silicon Valley Community Foundation
• Silicon Valley Council of Nonprofits
• Silicon Valley at Home
• Silicon Valley Independent Living Center
• Silicon Valley Organization
• South Bay Coalition to End Human Trafficking
• Spectrum Equity
• St. Joseph Family Center
• Sunnyvale Community Services
• The Health Trust
• United Way Bay Area
• U.S. Department of Veterans Affairs
• West Valley Community Services
• YWCA of Silicon Valley
Thank You!
Expedited Delivery Demo to Completion (6 months)
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Attachment C
LifeMoves Leghorn homeless
Mountain View, CA
t:::] Fri, Nov 20th, 2020 11 :02 AM j 54° F LI:] Change View
LifeMoves Leghorn homeless
Mountain View, CA
t:::] Sun, Apr 18th, 2021 11 :05 AM
·. ·'jt-.
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j 61° F
2 LIFEMOVES | BREAKING THE CYCLE OF HOMELESSNESS2
Proof Point: Homekey 1.0 | LifeMoves Mountain View
•1 Acre
•100 doors | 124 beds
•30% supportive services space
•Cost: $170K/door (including land)
•Time: 6 months from HCD commit
•Impact: serve ~350 clients in first year and scaling to 1,750 over 5 years
•Non-congregant
80 Single Units
8 Units for Couples
Dog Kennels
/
Din i ng Area
Chi l dren's
Playground
-
Community Cl assroom
Case Ma nagement off· ices
Onsite Nurse
12 Family Units with
bathrooms and h s owers
3 LIFEMOVES | BREAKING THE CYCLE OF HOMELESSNESS
Homekey 2.0:
Cost Efficient •Rapid Timeline
Flexible Deployment •Immediate Impact
SITE FLEXIBILITY
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(All costs are assumptions based on sliding-scale funding under Homekey 1.0)
100-180 doors –Interim
100% -150% impact in 1st year
Capital Costs
•$10M -$22M
•$100k/door -$120k/door
Capital Funding
•$10M project up to 100% by Homekey
•$22M project up to 90% by Homekey
•$20M Homekey
•$2M gap funding
Operational
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•State/Public/Other
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6 LIFEMOVES | BREAKING THE CYCLE OF HOMELESSNESS
Beautiful, Modern,
Flexible Design
1 of 2
TO: HONORABLE CITY COUNCIL
FROM: BRAD EGGLESTON, DIRECTOR OF PUBLIC WORKS
DATE: AUGUST 9, 2021
SUBJECT: AGENDA ITEM NUMBER 13 - TITLE: ADOPTION OF A RESOLUTION ENDORSING
THE SANTA CLARA COUNTY COMMUNITY PLAN TO END HOMELESSNESS 2020-
25 AND DISCUSSION AND DIRECTION ON STRATEGIES FOR SERVICES FOR
UNHOUSED PALO ALTO RESIDENTS, INCLUDING DIRECTION REGARDING
APPLICATION FOR PROJECT HOMEKEY PROGRAM FOR AN EMERGENCY
SHELTER IN A PORTION OF THE FORMER LOS ALTOS TREATMENT PLANT (LATP)
SITE AND DIRECTION RELATED TO OTHER RESOURCES FOR UNHOUSED PALO
ALTANS
The following information provides greater detail about the use of 1.16 acres of Area C by
GreenWaste of Palo Alto (GWPA) and the potential use of Area B by Valley Water at the Los
Altos Treatment Plant site adjacent to the potential Project Homekey site:
GreenWaste of Palo Alto use of Area C
Time of day site is used – operationally, GWPA arrives on site as early as 4am. This allows them
to prepare for commercial bin pull outs and container exchanges, roll-off trucks picking-up
debris boxes, and containers being wiped down or set up (add lids and wheels) to drop off to
customers.
Space for charging stations and electric trucks – there is currently 1 charging station being used
onsite by GWPA; however, the plan is to have 7 electric charging stations. Staff has been
working with PG&E as well as Utilities Electric staff on expanding the electric connection onsite
and determining options and costs.
Container storage – the site is used for the storage of a variety of collection containers including
debris boxes that are used at construction and deconstruction sites, commercial collection
containers and some wheeled carts.
Extra space is needed within the site for maneuvering containers – some space is also needed
for the large roll-off vehicles to steer and load the containers
13
DocuSign Envelope ID: 986D9A9F-B1FC-455E-9BE3-2284FBC36BA0
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Hub for deconstruction – the site is used as a weighing station for smaller deconstruction
containers and consolidation of deconstruction materials into larger debris boxes that are then
transported to the processing facilities. There is currently minimal use for deconstruction
purposes because of the pandemic and lower numbers of projects, but the demand is starting to
slowly grow and more of the area is expected to be used as staging for deconstruction in the
next few months.
Trailer – used for GWPA supervisors, some drivers and for their outreach staff when they are in
the field and conducting work in Palo Alto
Safety – GWPA drivers are able to go into the yard for emergencies to check collection vehicles.
It is a safe, out of the way area to assess vehicle and container situations.
The site enables GWPA to provide quick turnaround requests on containers, which saves time,
costs, and greenhouse gas emissions since the site is so close.
Potential Valley Water use of Area B
In accordance with the terms of the 2019 Partnership Agreement between City of Palo Alto,
City of Mountain View, and Valley Water to Advance Resilient Water Reuse Programs in Santa
Clara County (Report #10627), Valley Water is currently assessing the feasibility of locating a
regional water purification facility on Area B of the Los Altos Treatment Plant site. Staff is
working with Valley Water on preliminary draft terms for a potential lease agreement for the
site. If completed, the regional water purification facility would treat 9 million gallons per day of
Regional Water Quality Control Plant effluent provided to Valley Water under the terms of the
Agreement. The environmental review and permitting process is complex and may include
mitigation for wetlands in Area B. Valley Water wants to expedite the process in response to
the current drought, but completion of a potential facility would still be several years away.
_______________________ _________________________
Brad Eggleston Ed Shikada
Director of Public Works City Manager
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Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
Vanessa.Silva@CityofPaloAlto.org
IP Address: 199.33.32.254
Record Tracking
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Holder: Vanessa Silva
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Brad Eggleston
Brad.Eggleston@CityofPaloAlto.org
Director of Public Works
City of Palo Alto
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Ed Shikada
Ed.Shikada@CityofPaloAlto.org
Ed Shikada, City Manager
City of Palo Alto
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City of Palo Alto (ID # 13452)
City Council Staff Report
Report Type: Action Items Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: 2021 Cal Cities Conference Delegates
Title: Designation of Voting Delegate and Alternate for the Cal Cities 2021
Annual Conference to be Held September 22 -24, 2021 in Sacramento
From: City Manager
Lead Department: City Clerk
Recommended Motion
Staff recommends that Council consider the following motion: Approve ______ as the
voting delegate and _______ as alternates for the 2021 Cal Cities Annual Conference to
be held September 22-24, 2021 in Sacramento, CA.
Recommendation
The City Council should designate the voting delegate, and alternate voting delegates
for the 2021 League of California Cities Annual Conference.
Background
The League of California Cities 2021 Annual Conference is scheduled for September 22-
24, 2021 in Sacramento, CA. An important part of the Annual Conference is the Annual
Business Meeting scheduled for Friday, September 24, 2021. At this meeting, the Cal
Cities membership considers and acts on resolutions that establish Cal Cities policy. The
resolutions will be agendized for Council consideration prior to the conference.
In order to vote at the Annual Business Meeting, the City Council must designate a
voting delegate and could appoint up to two alternate voting delegates. At this time
Council Members Cormack, Kou, Burt and Dubois have agreed to attend the
conference.
Attached please find correspondence received from the League of California Cities.
Attachments:
• Attachment A: League of CA Cities - Designaion of Voting Delegates
OLEAGU
F CALiFORNTA
ITIES
Council Action Advised by August 31, 2021
June 16, 2021
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo — September 22-24, 2021
Cal Cities 2021 Annual Conference & Expo is scheduled for September 22-24, 2021 in
Sacramento. An important part of the Annual Conference is the Annual Business Meeting (during
General Assembly) on Friday, September 24. At this meeting, Cal Cities membership considers
and acts on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting
delegate. Your city may also appoint up to two alternate voting delegates, one of whom may
vote if the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to Cal Cities office
no later than Wednesday, September 15. This will allow us time to establish voting
delegate/alternate records prior to the conference.
Please note: Our number one priority will continue to be the health and safety of participants.
We are working closely with the Sacramento Convention Center to ensure that important
protocols and cleaning procedures continue, and if necessary, are strengthened. Attendees can
anticipate updates as the conference approaches.
• Action by Council Required. Consistent with Cal Cities bylaws, a city's voting
delegate and up to two alternates must be designated by the city council. When
completing the attached Voting Delegate form, please attach either a copy of the council
resolution that reflects the council action taken, or have your city clerk or mayor sign the
form affirming that the names provided are those selected by the city council. Please
note that designating the voting delegate and alternates must be done by city council
action and cannot be accomplished by individual action of the manor or city manager
alone.
• Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference;
they may register for Friday only. Conference registration will open mid -June at
www.cacities.orq. In order to cast a vote, at least one voter must be present at the
Business Meeting and in possession of the voting delegate card. Voting delegates and
alternates need to pick up their conference badges before signing in and picking up the
voting delegate card at the Voting Delegate Desk. This will enable them to receive the
special sticker on their name badges that will admit them into the voting area during the
Business Meeting.
• Transferring Voting Card to Non -Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates, but
1400 K Street, Suite 400, Sacramento, CA 95814-3916 1 www.cacities.org 1 (916) 658-8200
only between the voting delegate and alternates. If the voting delegate and alternates
find themselves unable to attend the Business Meeting, they may not transfer the voting
card to another city official.
• Seating Protocol during General Assembly. At the Business Meeting, individuals with
the voting card will sit in a separate area. Admission to this area will be limited to those
individuals with a special sticker on their name badge identifying them as a voting delegate
or alternate. If the voting delegate and alternates wish to sit together, they must sign in at
the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Sacramento
Convention Center, will be open at the following times: Wednesday, September 22, 8:00 a.m. —
6:00 p.m.; Thursday, September 23, 7:00 a.m. — 4:00 p.m.; and Friday, September 24, 7:30 a.m.-
11:30 a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but
will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo. Please
share these procedures and this memo with your council and especially with the individuals that
your council designates as your city's voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to
the League's office by Wednesday, September 15. If you have questions, please call Darla
Yacub at (916) 658-8254.
Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
1400 K Street, Suite 400, Sacramento, CA 95814-3916 1 www.cacities.org 1 (916) 658-8200
�,� LEAGUE
' ` OF CALIFORNIA
CITIES
Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to
Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city
council may designate a voting delegate and up to two alternates; these individuals are
identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may
pick up the city's voting card at the Voting Delegate Desk in the conference registration
area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates), and who have picked up their city's voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting
card and be registered with the Credentials Committee. The voting card may be transferred
freely between the voting delegate and alternates, but may not be transferred to another city
official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card
will sit in a designated area. Admission will be limited to those individuals with a special
sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
1400 K Street, Suite 400, Sacramento, CA 95814-3916 j www.cacities.org j (916) 658-8200
LEAGUE
CITIES
CITY:
2021 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Wednesday, September 15, 2021.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the
Annual Conference Registration Area. Your city council may designate one voting delegate and up
to two alternates.
To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be
designated by your city council. Please attach the council resolution as proof of designation. As an alternative,
the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the
council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting.
Admission to this designated area will be limited to individuals (voting delegates and alternates) who are
identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting
Delegate Desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE
Name: Name:
Title: Title:
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR
ATTEST: I affirm that the information provided reflects action by the city council to designate the
voting delegate and alternate(s).
Name:
Email
Mayor or City Clerk Date Phone
(circle one) (signature)
Please complete and return by Wednesday, September 15, 2021 to:
Darla Yacub, Assistant to the Administrative Services Director
E-mail: dyacub@cacities.org
Phone: (916) 658-8254
1400 K Street, Suite 400, Sacramento, CA 95814-3916 1 www.cacities.org 1 (916) 658-8200
City of Palo Alto (ID # 13472)
City Council Staff Report
Report Type: Action Items Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: Department Director Appointments
Title: Approval of the Appointment of Gayathri Kanth as Director of Libraries
and Darren Numoto Director of Information Technology/Chief Information
Officer
From: City Manager
Lead Department: Human Resources
Recommendation
The City Manager recommends that Council approve the appointments of (1) Gayathri Kanth as
Director, Libraries; and (2) Darren Numoto as Director, Information Technology/Chief
Information Officer. This motion at this open meeting in which this action will be taken is in
accordance with Government Code section 54953.
Background
The Palo Alto Charter and Municipal Code establish the City Manager as the appointing
authority for all officers, department directors, and employees under the Cit y Manager’s
control. The Charter and Municipal Code additionally specify that appointments of department
heads are subject to the approval of the Council. As such, the City Manager is requesting that
Council approve his selections to the positions of Director, Libraries and Director, Information
Technology/Chief Information Officer. These positions became vacant as a result of an internal
promotion and a retirement.
Discussion
The City Manager requests approval of appointments to the following director positions1:
• Gayathri Kanth to Director, Libraries; and
• Darren Numoto to Director, Information Technology/Chief Information Officer
1 Department Director responsibilities are specified in Palo Alto Municipal Code as follows: 2.08.230 Libraries and
2.08.240 Information Technology.
City of Palo Alto Page 2
Gayathri Kanth and Darren Numoto have each been serving as Interim Directors during the last
three years when these Director positions became vacant. The recruitment process for these
vacancies was initiated and in progress however due to the pandemic and County Order to
minimize in-person meetings, the recruitment processes were placed on hold. In the meantime,
Gayathri and Darren have proven their ability to successfully fulfill higher level duties. The City
Manager’s selections are based upon each employee’s efficacy, excellent managerial abilities,
quality work product, and alignment to City values and principles.
Regarding these promotional appointments:
• Gayathri Kanth joined the City of Palo Alto in April 2016 and has served as the Assistant
Director of Libraries since her start date. Gayathri was asked to serve as Interim Director
of Libraries in October 2019. She has more than 20 years of experience in library
administration and services, previously serving as a Community Librarian, leading the
Cupertino and Saratoga libraries. Gayathri earned a Master of Library & Information
Science degree from San Jose State University.
• Darren Numoto joined the City of Palo Alto in July 2014 and was hired as an IT
Operations Manager. In December 2018, Darren started serving as Interim Information
Technology Director when the Director position became vacant. Darren has 25+ years of
experience in building and supporting IT infrastructure and technology, including at
3Com Corporation and a variety of startups.
These promotions are a testament to the strong culture of professional development and
succession planning in the Palo Alto workforce and provide stability and continuity in leadership
and strategic direction for their departments at a critical point in recovery from the safety,
health and fiscal challenges caused by the Pandemic.
The appointee salaries are as follows:
Salary Upon
Appointment
Maximum Salary for
the Position
Libraries Director –
Gayathri Kanth
$214,000 $239,200
Director, Information
Technology/Chief Information
Officer - Darren Numoto
$210,000 $264,118
Resource Impact
Each of these positions is included in the current FY 2022 Budget. Therefore, no budget
modifications or additional funding are necessary.
City of Palo Alto (ID # 12391)
City Council Staff Report
Report Type: Informational Report Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: Investment Activity Report
Title: City of Palo Alto Investment Activity Report for the Fourth Quarter,
Fiscal Year 2021
From: City Manager
Lead Department: Administrative Services
Background
The City’s Investment Policy requires that staff report to Council quarterly on the City’s
portfolio composition and performance compared to the Council -adopted policy; discuss
overall compliance with the City’s Investment Policy; and provide recommendations, if any, for
policy changes. In addition, staff provides a detailed list of all securities and report on the City’s
ability to meet expenditure requirements over the next six months . This report is to inform
Council of the City’s investment portfolio performance as of the fourth quarter ending June 30,
2021 and to disclose staff’s cash flow projections for the next six months.
Discussion
The City’s investment portfolio is summarized in Graph 1 and detailed in the Investments by
Fund Report (Attachment B). The Investments by Fund Report groups the portfolio’s securities
by investment type and includes details of the investment issuer, date of maturity, current
market value, the book and face (par) value, and the weighted average maturity of each type of
investment and of the entire portfolio.
City of Palo Alto Page 2
Due to rounding, the above graph's percentage total is less than 100 percent.
The par value of the City’s portfolio is $579.1 million; in comparison, last quarter it was $553.9
million. The $25.2 million portfolio growth since the last quarter results from timing of cash
flows, increased cash flow due to the rebound of the local economy, and federal aid.
Contributing factors include $11.2 million drawdown from bond construction funds for the past
expenditures for the Public Safety Building, property taxes receipts including Excess ERAF
(Educational Revenue Augmentation Funds) and bond assessments, and receipt of half, totaling
$6.9 million, of the City’s allocated aid from the U.S. Government’s American Rescue Plan Act
(ARPA); all of this is partially offset by an extra pay period cost in the fourth quarter compared
to the third quarter.
The portfolio consists of $71.9 million in liquid accounts and $507.2 million in various
investment types as detailed in the following Table 1. The investment policy requires that at
least $50 million be maintained in securities maturing in less than two years. The portfolio
includes $135.8 million in investments maturing in less than two years, comprising 23.5 percent
of the City’s investment portfolio. In addition, the Investment Policy allows up to 30 percent of
the portfolio to be invested in securities with maturities beyond five years; actual at the end of
the second quarter is 28.6 percent of the portfolio.
City of Palo Alto Page 3
Table 1:
Up to 1
Year
1 to 2
Years
2 to 3
Years
3 to 5
Years
Over
5 Years
Portfolio
Total *
% of
Portfolio
U.S. Treasury 1.5$ 9.0$ -$ 3.0$ -$ 13.5$ 2.3%
U.S. Agency Bonds 23.3 39.2 9.6 73.9 96.8 242.8 41.9%
U.S. Municipal/ State Bonds 26.2 14.6 9.7 44.6 65.3 160.4 27.8%
Negotiable Certificates of Deposits (NCD)10.2 7.3 4.7 9.6 3.7 35.5 6.1%
U.S. Corporate Bonds 0.9 0.6 6.3 15.4 - 23.2 4.0%
Supranational Organizations Bonds - 3.0 1.0 27.8 - 31.8 5.5%
Liquid Accounts (LAIF & Fidelity)71.9 - - - - 71.9 12.4%
Grand Total 134.0$ 73.7$ 31.3$ 174.3$ 165.8$ 579.1$ 100%
% of Portfolio 23.1%12.7%5.4%30.1%28.6%100.0%
* $64.3 million or 11.1 percent are in investments that support Environmental, Social, and Governace (ESG) Activities
(aka "Green", local banks, and Supranational Bonds)
Maturities - Par Value (millions)
Investment Type
The current market value of the portfolio is 101.5 percent of the book value. The market value
of securities fluctuates, depending on how interest rates perform. When interest rates
decrease, the market value of the securities in the City’s portfolio will likely increase; likewise,
when interest rates increase, the market value of the securities will likely decrease.
Understanding and showing market values is not only a reporting requirement, but essential to
knowing the principal risks in actively buying and selling securities. It is important to note,
however, that the City’s practice is to buy and hold investments until they mature so changes in
market price do not affect the City’s investment principal. The market valuation is provided by
Union Bank of California, which is the City’s safekeeping agent. The average life to maturity of
the investment portfolio is 3.94 years compared to 4.10 years last quarter.
Investments Made During the Fourth Quarter
During the fourth quarter, $16.6 million of securities with an average yield of 2.1 percent
matured. During the same period, per the following Table 2, securities totaling $20.9 million
with an average yield of 1.2 percent were purchased. The expectation is interest rates and the
City’s portfolio’s average yield will further decline. The City’s short -term money market and
pool account increased by $21.0 million compared to the third quarter. Staff continually
monitors the City’s short-term cash flow needs and adjusts liquid funds to meet them. Liquidity
was increased in anticipation of making the prepayment of the City’s Fiscal Year 2022 Unfunded
Accrued Liability (UAL) pension cost of $38.3 million for active employees to the Public
Employers’ Retirement System (PERS) in July 2021.
City of Palo Alto Page 4
Table 2:
Up to 1
Year
1 to 2
Years
2 to 3
Years
3 to 5
Years
Over
5 Years
Portfolio
Total *
% of
Purchase
U.S. Treasury -$ -$ -$ -$ -$ -$ 0.0%
U.S. Agency Bonds - - - 1.8 8.5 10.3 49.5%
U.S. Municipal/ State Bonds - - - 3.7 1.8 5.5 26.4%
Negotiable Certificates of Deposits (NCD)- - - - - - 0.0%
U.S. Corporate Bonds - - - - - - 0.0%
Supranational Organizations Bonds - - - 5.0 - 5.0 24.0%
Grand Total -$ -$ -$ 10.5$ 10.3$ 20.8$ 100%
% of Purchase 0.0%0.0%0.0%50.5%49.6%100.1%
* $5.6 million or 26.7 percent are in investments that support Environmental, Social, and Governace (ESG) Activities
(aka "Green", local banks, and Supranational Bonds)
Investment Type
2021 Q4 Security Purchases - Par Value (millions)
Availability of Funds for the Next Six Months
Normally, the flow of revenues from the City’s utility billings and General Fund sources is
enough to provide funds for ongoing expenditures in those respective fund s. Projections
indicate receipts will be $278.1 million and expenditures will be $285.9 million over the next six
months, indicating an overall decline in the portfolio of $7.8 million.
The expected decline is attributable to pre-paying a portion of the Fiscal Year 2022 Public
Employers’ Retirement System’s (PERS) employer contribution of $38.3 million, representing
the City’s unfunded accrued liability (UAL) lump-sum payment for FY 2022. By prepaying PERS
instead of making payments with each payroll period, the City is expected to save $1.3 million
in pension expense by pre-paying the UAL; however, the savings will be offset by the loss of
approximately $0.2 million in interest income in the City’s investment portfolio. This result in
net citywide savings of $1.1 million because of PERS’ expected ability to earn interest earlier
and at a higher rate than the City could realize. Without this prepayment, the portfolio’s
expected increase would be $21 million.
As of June 30, 2021, the City had $71.9 million deposited in the Local Agency Investment Fund
(LAIF) and a money market account that could be withdrawn on a daily basis. In addition,
investments totaling $32.0 million will mature between April 1, 2021 and September 30, 2021.
Based on the above and staff’s revenue and expenditure forecast for the next six months, staff
is confident that the City will have sufficient funds or liquidity to meet expenditure
requirements for the next six months.
Compliance with City Investment Policy
During the fourth quarter, staff complied with all aspects of the investment policy. Attachment
C lists the major restrictions in the City’s investment policy compared with the portfolio’s actual
performance.
City of Palo Alto Page 5
Investment Yields
Interest income on an accrual basis for the fourth quarter was $2.3 million. As of June 30, 2021,
the yield to maturity of the City’s portfolio was 1.58 percent. In the fourth quarter, LAIF’s
average yield was 0.32 percent while the average yield on the two-year and five-year Treasury
bonds was approximately 0.17 percent and 0.84 percent, respectively. Though interest rates
have slowly began to rise, the decrease in the portfolio’s yields is expected to continue.
Historically, the City’s portfolio yield has outperformed the two-year and five-year Treasury
bond rates and did so again starting two years ago; this is an expected occurrence during
economic downturns. As the City’s laddered portfolio investments mature in the next year or
two, funds are expected to be reinvested, mostly in lower yielding securi ties compared to the
yield on the matured investments. Graph 2 shows the City’s yields and interest earnings for the
past 19+ years.
5.79%
4.19%City of Palo Alto
4.41%
2.91%
1.93%1.58%
2 Yr. Treasury
0.17%
5-Yr. Treasury
0.84%
LAIF
0.32%
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
$5.0
0%
1%
2%
3%
4%
5%
6%
Int. Earnings (Millions)Yields
Fiscal Year Quarters
Graph 2: Yields and Interest Earnings
City’s portfolio duration is 3.94 years.
Yield Trends
The Federal Open Market Committee (FOMC), for the tenth consecutiv e meeting, held the
federal funds rate near zero (0 percent to 0.25 percent) at its June 2021 meeting and expects to
do increases by the end of 2023. While the policy substantially remained the same, their tone
reflected a change, they stated "Progress on vaccinations has reduced the spread of COVID-19
in the United States." and "Progress on vaccinations will likely continue to reduce the effects of
City of Palo Alto Page 6
the public health crisis on the economy." The FOMC acknowledged economic activity and
employment have strengthened. The FOMC is confident the recent inflation surge is transitory
and is committed to “promoting its maximum employment and price stability goals.” Due to the
resurgence of COVID-19 cases locally and Santa Clara County’s recent health and safety
guidance, staff will continue to monitor these trends, along with any impacts they may have on
the economy at a macro level.
Funds Held by the City or Managed Under Contract
Attachment A is a consolidated report of all City investment funds, including those not held
directly in the investment portfolio. These include cash in the City’s regular bank account with
US Bank and Wells Fargo. A description of the City’s banking relationships can be found in City
Council Staff Report ID # 7858 and ID # 11402. The bond proceeds, reserves, and debt service
payments being held by the City’s fiscal agents are subject to the requirements of the
underlying debt indenture. The trustees for the bond funds are U.S. Bank and California Asset
Management Program (CAMP). Bond funds with U.S. Bank are i nvested in federal agency and
money market mutual funds that consist exclusively of U.S. Treasury securities. Bond funds in
CAMP are invested in banker’s acceptance notes, certificates of deposit, commercial paper,
federal agency securities, and repurchase agreements. The most recent data on funds held by
the fiscal agent is as of June 30, 2021.
In January 2017, the City established a Section 115 Irrevocable Trust (Public Agencies Post -
Employment Benefits Trust) administered by Public Agency Retirement Services (PARS). This
fund is not governed by the City’s Investment Policy; however, it is discussed in this report for
administrative ease. It is the City’s intent to prefund pension costs and began to address the
Net Pension Liabilities (NPL) as calculated by Governmental Accounting Standards Board
Pronouncement No. 68 (GASB 68). The Section 115 Trust offered by PARS has five portfolios
from which to choose in making investments of City funds. The City has selected the
“Moderately Conservative” portfolio which is the second most conservative. Additional
information on this trust can be found in City Council Staff Report ID # 7553. Through June 30,
2021, principal investment contributions of $32.3 million have grown to $37.1 million and the
net return for one and three year has been 11.55 percent and 7.82 percent.
Fiscal Impact
This is an information report.
Environmental Review
This information report is not a project under the California Environmental Quality Act;
therefore, an environmental review is not required.
Attachments:
• Attachment A Consolidated Report of Cash Management
• Attachment B Investment Portfolio
• Attachment C Investment Policy Compliance
Book Value Market Value
City Investment Portfolio (see Attachment B)585,031,769$ 593,830,371$
Other Funds Held by the City
Cash with Wells Fargo Bank 905,971 905,971
(includes general and imprest accounts)
Cash with US Bank 2,252,201 2,252,201
(includes general and imprest accounts)
Petty/Working Cash 11,927 11,927
Total - Other Funds Held By City 3,170,099 3,170,099
Funds Under Management of Third Party Trustees *
Debt Service Proceeds
US Bank Trust Services **
1995 Utility Revenue Bonds
Debt Service Fund 2 2
2009 Water Revenue Bonds (Build America Bonds)
Debt Service and Reserve Funds 2,551,014 2,551,014
2010 General Obligation (Library) Bond
Debt Service and Escrow Funds 2,995,020 2,995,020
2011 Utility Revenue Refunding Bonds
Debt Service and Reserve Funds 789,007 789,007
2012 University Ave. Parking Refunding Bonds
Reserve and Escrow Funds 1,732,082 1,732,082
2018 Capital Improvement (Golf Course & 2002B COP Refinance)
(Taxable- Green Bond) Certificates of Participation
Debt Service and Cost of Issuance Funds 17,995 17,995
2019 California Avenue Parking Garage Certificates of Participation
(Tax-Exempt and Taxable Bonds)
Construction and Cost of Issuance Funds 16,087 16,087
2021 Public Safety Building Certificates of Participation
Construction Debt Svc, Capitalized Interest, and Cost of Issua 95,542,577 95,542,577
California Asset Management Program (CAMP) ***
2012 University Ave. Parking Refunding Bonds
Reserve Fund 2,705,329 2,705,329
2013 General Obligation (Library) Bond
Reserve Fund 598,742 598,742
Public Agencies Post-Employment Benefits Trust ****
Public Agency Retirement Services (PARS) 37,089,037 37,089,037
Total Under Trustee Management 144,036,892 144,036,892
GRAND TOTAL 732,238,761$ 741,037,362$
* These funds are subject to the requirements of the underlying debt indenture.
** U.S. Bank investments are in money market mutual funds that exclusively invest in U.S. Treasury securities.
*** CAMP investments are in money market mutual f und which invest in bankers acceptance, certificate of deposit,
commercial paper, federal agency securities, and repurchase agreements.
**** PARS investments are in moderately conservative index plus f unds
Attachment A
Fourth Quarter, Fiscal Year 2020-21
(Unaudited)
Consolidated Report of Cash Management
City of Palo Alto Cash and Investments
City of Palo Alto City of Palo Alto
Administration Svcs. Dept.
250 Hamilton Ave., 4th Floor
Palo Alto, CA 94301
(650)329-2362
June 30, 2021
Fund ALL - Portfolio Listings
Investments by Fund
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket ValueCUSIPInvestment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
LAIF & Fidelity Cash Accounts
Fidelity Investments158 4,511,715.72SYS158 10.01007/01/2018 4,511,715.72 0.009 0.0104,511,715.72
Local Agency Investment Fund159 67,388,099.81SYS159 10.30007/01/2018 67,473,672.79 0.295 0.30067,388,099.81
Subtotal and Average 71,899,815.53 71,899,815.53 71,985,388.51 0.278 0.282 1
Negotiable Certificates of Deposits
Comenity Capital Bank1959 NCD 245,000.0020033AM86 10/30/2023 8513.45010/30/2018 263,237.80 3.404 3.451245,000.00
American Federal Bank1476 NCD 245,000.0002600ADE4 09/30/2022 4562.45009/30/2015 252,107.45 2.418 2.451245,000.00
Allegiance Bank - Texas1844 NCD 245,000.0001748DAW6 09/29/2022 4552.05009/29/2017 250,872.65 2.022 2.051245,000.00
Alpine Bank1525 NCD 245,000.0002082CBG4 08/16/2023 7762.40002/16/2016 245,727.65 2.367 2.400245,000.00
American Eagle Bank2124 NCD 249,000.0002554BCN9 05/23/2022 3262.10009/27/2019 253,514.37 1.869 1.895249,443.15
American National Bank1766 NCD 245,000.0002772JAC4 08/04/2021 342.05004/04/2017 245,463.05 2.023 2.051245,000.00
Aneca Federal Credit Union2298 NCD 249,000.00034577AN6 03/20/2025 1,3581.10003/20/2020 255,254.88 1.085 1.100249,000.00
American State Bank OSCE1805 NCD 245,000.00029733BX9 05/30/2024 1,0642.30005/30/2017 259,214.90 2.270 2.301245,000.00
American Express Centurion Bk1986 NCD 245,000.0002589AA28 12/04/2023 8863.55012/04/2018 264,548.55 3.501 3.550245,000.00
Banner Capital Bank2453 NCD 249,000.0006654HAA6 11/28/2025 1,6110.45011/27/2020 247,010.49 0.493 0.500248,451.10
Bank of Wisconsin Dells2455 NCD 249,000.00065847EH4 07/28/2025 1,4881.05011/23/2020 254,590.05 0.542 0.549254,009.61
Texas Exchange Bank2346 NCD 249,000.0088241THJ2 06/13/2025 1,4431.00006/02/2020 249,209.16 0.986 1.000249,000.00
Bank West1472 NCD 245,000.00063615AX6 09/16/2022 4422.25009/16/2015 251,308.75 2.220 2.251245,000.00
Apex Bank1693 NCD 245,000.0003753XAN0 09/30/2022 4561.70009/30/2016 249,814.25 1.676 1.700245,000.00
Century Next Bank2074 NCD 245,000.00156634AY3 08/30/2024 1,1561.70008/30/2019 255,532.55 1.678 1.701245,000.00
BankUnited NA2474 NCD 249,000.00066519QC6 01/22/2026 1,6660.55001/22/2021 247,381.50 0.592 0.600248,432.05
BMO Harris Bank2480 NCD 249,000.0005600XBX7 10/27/2028 2,6751.00001/27/2021 244,687.32 1.019 1.034248,411.59
BMW Bank of North America2448 NCD 249,000.0005580AXU3 11/20/2025 1,6030.50011/20/2020 247,665.36 0.493 0.500249,000.00
Beneficial Bank1680 NCD 245,000.0008173QBR6 09/13/2021 741.50009/12/2016 245,725.20 1.479 1.500245,000.00
BankFirst1767 NCD 245,000.0006644QAA9 04/13/2022 2862.00004/13/2017 248,731.35 1.973 2.001245,000.00
Balboa Thrift & Loan1984 NCD 245,000.0005765LAW7 11/30/2022 5173.25011/30/2018 255,750.60 3.207 3.252245,000.00
Citigroup1950 NCD 245,000.0017312QJ67 04/22/2023 6603.00004/24/2018 257,465.60245,000.00
Encore Bank2343 NCD 249,000.0029260MBH7 05/21/2027 2,1501.15005/21/2020 252,227.04 1.134 1.150249,000.00
Commercial Bank - Alma1772 NCD 245,000.00201282HM5 04/21/2022 2942.05004/21/2017 248,929.80 2.023 2.051245,000.00
First Carolina Bank2389 NCD 248,000.0031944MBB0 08/20/2025 1,5110.45008/20/2020 247,293.20 0.444 0.450248,000.00
Celtic Bank2063 NCD 245,000.0015118RRH2 08/30/2024 1,1561.85008/30/2019 256,691.40 1.826 1.852245,000.00
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 2
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
Central State Bank1538 NCD 245,000.0015524EAA2 02/16/2022 2301.70002/16/2016 247,533.30 1.678 1.701245,000.00
Central State Bank IOWA2324 NCD 249,000.0015523RCP9 03/27/2025 1,3651.00003/27/2020 254,336.07 1.189 1.206247,138.64
First Iowa State Bank1840 NCD 245,000.00320636AC7 01/31/2022 2141.90007/31/2017 247,653.35 1.876 1.902245,000.00
Choice Bank - Oshkosh WI1884 NCD 245,000.0017037VBT8 12/29/2022 5462.35012/29/2017 253,026.20 2.317 2.350245,000.00
Cinfed Fed Credtit Union Bank2504 NCD 249,000.0017248MAC1 03/04/2027 2,0720.65003/04/2021 245,389.50 0.691 0.701248,293.57
Citizens Deposit Bank1677 NCD 245,000.0017453FBP6 08/24/2021 541.40008/24/2016 245,524.30 1.380 1.400245,000.00
Citadel Federal Credit Union2267 NCD 245,000.0017286TAG0 02/27/2025 1,3371.65002/27/2020 256,022.55 1.668 1.691244,641.42
Citizens State Bank1541 NCD 250,000.0017670BAQ1 02/17/2023 5961.75002/19/2016 256,412.50 1.727 1.751250,000.00
Commercial Savings Bank1868 NCD 245,000.00202291AD2 10/18/2022 4742.10010/18/2017 251,281.80 2.071 2.100245,000.00
Enerbank USA2215 NCD 245,000.0029278TMR8 01/29/2025 1,3081.80001/29/2020 257,210.80 1.779 1.803245,000.00
City National Bk of Metropolis1791 NCD 245,000.0017801GBQ1 05/16/2022 3192.00005/15/2017 249,138.05 1.972 2.000245,000.00
Capital One Bank USA NA2089 NCD 245,000.0014042TCP0 09/05/2024 1,1621.90009/05/2019 257,112.80 1.873 1.900245,000.00
Commerce State Bank1797 NCD 245,000.0020070PJA6 05/23/2022 3262.00005/22/2017 249,221.35 1.972 2.000245,000.00
Community State Bank, IA1471 NCD 245,000.0020404MAN1 09/12/2022 4382.25009/11/2015 251,254.85 2.224 2.255245,000.00
Crescent Bank & Trust2296 NCD 248,000.00225645DN7 03/20/2025 1,3581.10003/20/2020 254,229.76 1.085 1.100248,000.00
Country Club Bank2477 NCD 249,000.00222327AD0 01/29/2030 3,1341.10001/29/2021 240,491.67 1.154 1.170247,575.54
Discover Bank / Delaware1956 NCD 245,000.00254673VJ2 10/24/2023 8453.35010/24/2018 262,561.60 3.304 3.350245,000.00
Dollar Bank FSB1756 NCD 245,000.0025665QAV7 03/08/2022 2502.05003/08/2017 248,395.70 2.021 2.050245,000.00
Eagle Bank2040 NCD 245,000.0027002YEL6 04/28/2023 6662.65004/30/2019 255,956.40 2.615 2.651245,000.00
Exchange State Bank2383 NCD 250,000.00301485AM0 03/31/2025 1,3691.00007/08/2020 250,197.50 0.986 1.000250,000.00
Farmers & Merchant State Bank2486 NCD 249,000.00308682BM4 02/12/2029 2,7831.00002/12/2021 243,728.67 1.037 1.052248,051.38
Flagstar Bank FSB2414 NCD 249,000.0033847E4E4 09/30/2024 1,1870.40009/30/2020 249,410.85 0.394 0.400249,000.00
FirstBank Puerto Rico1768 NCD 245,000.0033767A2C4 04/07/2022 2802.10004/07/2017 248,846.50 2.072 2.101245,000.00
Poppy Bank2285 NCD 249,000.0073319FAF6 03/18/2025 1,3561.10003/18/2020 255,252.39 1.085 1.100249,000.00
First Federal S&L Bank1626 NCD 245,000.0032018YAW8 06/22/2023 7211.80006/22/2016 253,119.30 1.776 1.800245,000.00
1st Financial Bank2390 NCD 248,000.0032022RNT0 08/19/2025 1,5100.45008/19/2020 247,303.12 0.444 0.450248,000.00
First Farmers Bank & Trust2076 NCD 245,000.00320165JK0 09/04/2024 1,1611.75009/04/2019 255,931.90 1.727 1.751245,000.00
First Internet Bank1834 NCD 245,000.0032056GCQ1 07/14/2022 3782.05007/14/2017 249,963.70 2.023 2.051245,000.00
Farmers Insurance Group CU2479 NCD 249,000.0030960QAK3 01/27/2026 1,6710.50001/27/2021 246,749.04 0.543 0.550248,430.34
First Eagle National Bank1400 NCD 245,000.0032008JAG8 10/15/2021 1062.45010/17/2014 246,923.25 2.416 2.449245,000.00
First Oklahoma Bank2451 NCD 249,000.00335857CK2 11/30/2026 1,9780.65011/30/2020 245,733.12 0.691 0.701248,325.62
Rollstone Bank & Trust2462 NCD 249,000.0077579AEE2 12/30/2027 2,3730.75012/30/2020 244,069.80 0.775 0.786248,422.07
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 3
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
Farmers & Merchant Bank1735 NCD 245,000.0030781TBD9 01/18/2022 2012.05001/18/2017 247,692.55 2.021 2.050245,000.00
First National Bank of America2465 NCD 249,000.0032110YRQ0 12/31/2026 2,0090.60012/31/2020 244,953.75 0.625 0.633248,543.37
FNB Bank Inc.1863 NCD 245,000.00330459CB2 10/13/2023 8342.25010/13/2017 256,169.55 2.220 2.251245,000.00
The FNB of Mcgregor1480 NCD 245,000.0032112UBW0 09/30/2021 912.00010/01/2015 246,195.60 1.972 1.999245,000.00
Franklin Synergy Bank1771 NCD 103,000.0035471TCV2 01/31/2022 2142.00004/04/2017 104,176.26 1.972 1.999103,000.00
First Neighbor Bank, NA1469 NCD 245,000.0033581VAF6 09/03/2021 642.40009/03/2015 246,085.35 2.367 2.400245,000.00
First Northeast Bank1779 NCD 245,000.0033583FAA0 10/19/2022 4752.10004/19/2017 251,269.55 2.072 2.101245,000.00
First State Bank - Dequeen1824 NCD 245,000.00336460CH1 04/29/2022 3022.00006/30/2017 248,942.05 1.973 2.000245,000.00
First Technology Federal Credi1955 NCD 245,000.0033715LCM0 10/17/2023 8383.40010/17/2018 262,671.85 3.355 3.401245,000.00
Firstier Bank2061 NCD 245,000.0033766LAJ7 08/23/2024 1,1491.95008/23/2019 257,399.45 1.925 1.952245,000.00
First Kentucky Bank1856 NCD 245,000.0032065TAW1 10/06/2022 4622.10010/06/2017 251,110.30 2.072 2.101245,000.00
First Western Bank & Trust1770 NCD 245,000.0033749VAM0 04/07/2022 2802.00004/07/2017 248,657.85 1.973 2.001245,000.00
Gesa Credit Union2456 NCD 249,000.0037424PAC8 11/30/2027 2,3430.80011/30/2020 245,242.59 0.825 0.836248,429.38
Great Plains Bank1865 NCD 245,000.0039115UBB8 07/25/2022 3892.00010/25/2017 249,968.60 1.972 2.000245,000.00
Grant County Bank West V.2042 NCD 245,000.00387625AA4 05/08/2024 1,0422.55005/08/2019 260,682.45 2.513 2.548245,000.00
Goldman Sachs Bank USA / NY1951 NCD 245,000.0038148PJ81 05/09/2023 6773.15005/09/2018 258,428.45 3.106 3.150245,000.00
Haddon Savings Bank2447 NCD 207,000.00404730DA8 10/20/2025 1,5720.35011/16/2020 204,898.95 0.527 0.535205,372.08
Bank Hapoalim BM2457 NCD 249,000.0006251A2Q2 12/15/2025 1,6280.50012/14/2020 247,336.68 0.543 0.550248,445.30
Investors Community Bank1765 NCD 245,000.0046147USQ4 09/23/2022 4492.20003/24/2017 251,267.10 2.172 2.202245,000.00
Industrial & Com Bk of China1773 NCD 245,000.0045581EAC5 04/12/2022 2852.15004/12/2017 249,008.20 2.121 2.151245,000.00
Inst. for Sav in Newburyport1455 NCD 245,000.0045780PAN5 07/30/2021 292.30007/31/2015 245,490.00 2.269 2.301245,000.00
Jonesboro State Bank2452 NCD 249,000.0048040PJL0 11/26/2027 2,3390.75011/27/2020 244,530.45 0.790 0.801248,202.18
Kansas State Bank Manhattan1798 NCD 245,000.0050116CAX7 05/31/2024 1,0652.50005/31/2017 260,635.90 2.465 2.500245,000.00
Keesler Federal Credit Union2027 NCD 245,000.0049254FAP1 08/30/2021 603.05002/28/2019 246,225.00 3.008 3.050245,000.00
Knox TVA Empl Credit Union2140 NCD 248,000.00499724AF9 10/31/2023 8523.35010/24/2019 265,883.28 2.210 2.241254,131.61
Lakeside Bank1686 NCD 245,000.0051210SLR6 09/18/2023 8091.80009/16/2016 245,911.40 1.775 1.800245,000.00
Legacy Bank & Trust Company2469 NCD 249,000.0052470QAN4 12/21/2028 2,7300.85012/30/2020 241,537.47 0.889 0.901248,066.57
Legends Bank1533 NCD 245,000.0052465JGM3 02/11/2022 2251.70002/12/2016 248,493.70 1.678 1.701245,000.00
Live Oak Banking Company1671 NCD 245,000.00538036CH5 08/19/2021 491.40008/19/2016 245,470.40 1.381 1.400245,000.00
Luana Savings Bank1367 NCD 245,000.00549103QA0 09/07/2021 682.25009/05/2014 246,033.90 2.219 2.250245,000.00
Bank Leumi USA NY2335 NCD 249,000.00063248KR8 03/31/2023 6381.45003/31/2020 254,485.47 1.430 1.449249,000.00
Malaga Bank FSB2402 NCD 249,000.0056102AAQ9 06/30/2025 1,4600.40008/31/2020 248,387.46 0.394 0.400249,000.00
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 4
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
Marathon Savings Bank1818 NCD 245,000.0056585YAA8 06/28/2022 3622.05006/28/2017 249,765.25 2.023 2.051245,000.00
MB Financial Bank NA1730 NCD 245,000.0055266CUF1 01/13/2022 1962.10001/13/2017 247,690.10 2.072 2.101245,000.00
Mercantile Bank of Michigan1793 NCD 245,000.0058740XZF0 05/12/2022 3152.10005/12/2017 249,341.40 2.071 2.100245,000.00
Mechanics Coop Bank1803 NCD 245,000.00583626AC0 05/26/2022 3292.05005/26/2017 249,370.80 2.023 2.051245,000.00
Medallion Bank - Salt Lake2010 NCD 245,000.0058404DDB4 01/03/2024 9163.30001/10/2019 263,561.20 3.254 3.299245,000.00
Landmark Community Bank2123 NCD 249,000.0051507LBU7 06/27/2022 3612.35009/27/2019 254,570.13 1.868 1.894250,092.28
Merchants State Bank2059 NCD 245,000.00589227AG2 08/30/2024 1,1561.80008/30/2019 256,296.95 1.775 1.800245,000.00
Merchants National Bank OH1534 NCD 245,000.00588806AV1 02/17/2022 2311.80002/17/2016 248,476.55 1.776 1.801245,000.00
Mid-Missouri Bank1806 NCD 245,000.0059541KBL0 06/10/2022 3442.05006/12/2017 249,557.00 2.023 2.051245,000.00
Minwest Bank MV2478 NCD 249,000.0060425SJQ3 01/29/2029 2,7691.00001/28/2021 243,833.25 1.024 1.039248,292.36
Maine Savings Credit Union2144 NCD 245,000.00560507AN5 11/08/2024 1,2261.90011/08/2019 257,539.10 1.875 1.902245,000.00
Mainstreet Bank2038 NCD 245,000.0056065GAG3 04/26/2024 1,0302.60004/26/2019 260,863.75 2.567 2.602245,000.00
Mountain America FD Credit Uni2202 NCD 249,000.0062384RAC0 11/08/2022 4952.30001/08/2020 256,280.76 1.928 1.955250,131.33
Morgan Stanley Bank NA1890 NCD 245,000.0061747MF63 01/11/2023 5592.65001/11/2018 254,307.55 2.613 2.650245,000.00
Morgan Stanley Bank NA1993 NCD 245,000.0061760ASZ3 12/06/2023 8883.55012/06/2018 264,590.20 3.501 3.550245,000.00
Municipal Trust and Savings1800 NCD 245,000.00625925AP7 05/02/2024 1,0362.35005/22/2017 259,217.35 2.317 2.349245,000.00
Nebraska State Bank & Trust1466 NCD 245,000.0063969ABL7 08/26/2022 4212.25008/26/2015 252,335.30 2.220 2.251245,000.00
Numerica Credit Union1991 NCD 245,000.0067054NAN3 11/28/2023 8803.55011/28/2018 264,367.25 3.503 3.551245,000.00
South Ottumwa Savings Bank1851 NCD 245,000.00839145AA7 09/29/2022 4552.05009/29/2017 250,872.65 2.022 2.051245,000.00
Ottawa Savings Bank1892 NCD 245,000.0068956HAC7 01/19/2023 5672.40001/19/2018 253,484.35 2.368 2.401245,000.00
Pacific Western Bank2420 NCD 249,000.0069506YSA8 09/30/2025 1,5520.45009/30/2020 247,784.88 0.443 0.450249,000.00
Pathfinder Bank2429 NCD 249,000.0070320KAR2 10/14/2025 1,5660.50010/13/2020 248,138.46 0.533 0.540248,573.14
People's Bank2468 NCD 249,000.00710665GD6 12/31/2029 3,1050.90012/30/2020 237,062.94 0.967 0.981247,354.01
Ponce De Leon Federal Bank1795 NCD 245,000.00732333AH2 05/26/2022 3292.10005/26/2017 249,481.05 2.072 2.101245,000.00
Preferred Bank LA California2047 NCD 245,000.00740367HP5 08/16/2024 1,1422.00008/16/2019 257,727.75 1.972 2.000245,000.00
Parkside Financial Bank1833 NCD 245,000.0070147ACE2 03/15/2023 6222.10007/19/2017 252,969.85 2.072 2.101245,000.00
Pony Express Bank2488 NCD 249,000.00732770BJ0 02/25/2030 3,1611.00002/24/2021 237,999.18 1.055 1.070247,563.71
Providence Bank1445 NCD 245,000.00743738BQ8 02/25/2022 2392.10002/26/2015 249,194.40 2.072 2.101245,000.00
Rayond James Bank NA2188 NCD 245,000.0075472RAU5 12/30/2024 1,2781.85012/30/2019 257,521.95 1.824 1.850245,000.00
Sallie Mae Bank2102 NCD 245,000.007954504D4 09/18/2024 1,1751.90009/18/2019 257,205.90 1.873 1.900245,000.00
State Bank of India2403 NCD 249,000.00856285UJ8 09/04/2025 1,5260.50009/04/2020 248,621.52 0.493 0.500249,000.00
Stifel Bank & Trust1953 NCD 245,000.0086063QAK1 05/15/2023 6832.95005/15/2018 257,568.50 2.911 2.951245,000.00
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 5
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Negotiable Certificates of Deposits
San Francisco Credit Union2297 NCD 249,000.0079772FAF3 03/27/2025 1,3651.10003/27/2020 255,259.86 1.085 1.100249,000.00
Summit Community Bank1888 NCD 245,000.0086604XMN3 01/26/2022 2092.25001/26/2018 248,082.10 2.220 2.251245,000.00
Sunwest Bank2491 NCD 249,000.0086804DCQ9 02/17/2028 2,4220.80002/17/2021 244,209.24 0.861 0.873247,820.27
Somerset Trust Company Bank1616 NCD 245,000.00835104BL3 06/12/2023 7111.80006/10/2016 253,023.75 1.776 1.800245,000.00
Bank of New England1704 NCD 245,000.00063847AW7 10/19/2021 1101.50010/19/2016 246,038.80 1.480 1.500245,000.00
Slovak Savings Bank1872 NCD 245,000.0083158TAA0 10/20/2022 4762.10010/20/2017 251,281.80 2.072 2.101245,000.00
Security Bank1777 NCD 245,000.00814107AQ1 04/19/2022 2922.00004/19/2017 248,804.85 1.973 2.001245,000.00
Southwest Financial Fed. Credi2333 NCD 249,000.0084485EAG2 03/28/2024 1,0011.15003/31/2020 254,861.46 1.134 1.150249,000.00
Texas Bank Henderson2464 NCD 249,000.00882214AA7 12/23/2025 1,6360.45012/23/2020 246,385.50 0.483 0.490248,553.82
Third Federal Savings and Loan2157 NCD 245,000.0088413QCK2 11/25/2024 1,2431.95011/25/2019 258,090.35 1.923 1.950245,000.00
Crossfirst Bank of Leawood1804 NCD 245,000.0022766ABF1 06/09/2023 7082.15006/09/2017 254,172.80 2.121 2.151245,000.00
Traverse City State Bank1820 NCD 245,000.00894333FF5 06/28/2022 3622.00006/28/2017 249,681.95 1.972 2.000245,000.00
UBS Bank USA1815 NCD 250,000.0090348JBR0 01/20/2022 2032.25006/15/2017 253,052.50 2.219 2.249250,000.00
United Community Bank GA1749 NCD 245,000.0090984P5A9 03/01/2022 2432.05003/01/2017 248,300.15 2.021 2.050245,000.00
Uinta Bank1639 NCD 245,000.00903572BC8 12/26/2023 9081.70006/24/2016 255,292.45 1.676 1.700245,000.00
USAlliance Federal Credit Unio2325 NCD 249,000.0090352RAU9 03/31/2025 1,3691.15003/31/2020 249,236.55 1.154 1.170248,813.32
Vystar Credit Union2136 NCD 245,000.0092891CCE0 12/11/2023 8933.65010/18/2019 265,237.00 2.170 2.200253,303.72
Washington Federal2049 NCD 245,000.00938828BJ8 08/23/2024 1,1492.05008/23/2019 258,166.30 2.024 2.052245,000.00
Western State Bank2342 NCD 248,000.0095960NKE6 11/13/2025 1,5961.05005/13/2020 252,642.56 1.035 1.050248,000.00
Washington First Bank1745 NCD 245,000.00940727AH3 02/23/2022 2372.05002/23/2017 248,180.10 2.021 2.050245,000.00
Wyoming Bank & Trust2446 NCD 249,000.0098321PAJ9 11/28/2025 1,6110.50011/27/2020 247,563.27 0.515 0.522248,670.66
Woodford State Bank1459 NCD 245,000.00979424AA6 07/29/2022 3932.35008/12/2015 251,764.45 2.317 2.349245,000.00
Washington County Bank1842 NCD 245,000.0093754PAN7 05/11/2022 3142.05008/11/2017 249,182.15 2.021 2.050245,000.00
Subtotal and Average 35,532,985.19 35,531,000.00 36,271,285.38 1.746 1.770 935
Corporate Medium Term Bonds
Apple, Inc.2082 MTN 550,000.00037833AK6 05/03/2023 6712.40008/29/2019 570,834.00 1.726 1.750556,336.00
Apple, Inc.2323 MTN 750,000.00037833AY6 02/09/2022 2232.15003/19/2020 758,947.50 1.583 1.605752,426.05
Apple, Inc.2401 MTN 1,500,000.00037833DF4 01/13/2025 1,2922.75008/28/2020 1,603,575.00 0.620 0.6281,610,719.73
Apple, Inc.2489 MTN 700,000.00037833EB2 02/08/2026 1,6830.70002/08/2021 691,831.00 0.684 0.694700,185.32
Alphabet (Google) Inc.2507 MTN 200,000.0002079KAH0 08/15/2025 1,5060.45003/01/2021 198,044.00 0.668 0.678198,151.40
Johnson & Johnson2466 MTN 2,000,000.00478160CN2 09/01/2025 1,5230.55012/23/2020 1,981,140.00 0.479 0.4862,005,254.71
Johnson & Johnson2508 MTN 2,000,000.00478160BY9 03/01/2026 1,7042.45003/01/2021 2,131,740.00 0.812 0.8232,141,149.68
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 6
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Corporate Medium Term Bonds
Johnson & Johnson2509 MTN 1,000,000.00478160BY9 03/01/2026 1,7042.45003/01/2021 1,065,870.00 0.812 0.8241,070,556.74
Microsoft Corporation1878 MTN 100,000.00594918BW3 02/06/2022 2202.40012/11/2017 101,181.00 2.292 2.324100,042.71
Microsoft Corporation2212 MTN 1,800,000.00594918BX1 02/06/2024 9502.87501/22/2020 1,903,536.00 1.727 1.7511,848,499.11
Microsoft Corporation2450 MTN 2,920,000.00594918BJ2 11/03/2025 1,5863.12511/18/2020 3,185,603.20 0.572 0.5803,221,616.34
Microsoft Corporation2506 MTN 180,000.00594918BJ2 11/03/2025 1,5863.12503/01/2021 196,372.80 0.753 0.763197,131.61
Stanford University2046 MTN 2,000,000.00525555AB4 02/01/2024 9456.87505/14/2019 2,320,140.00 2.367 2.4002,175,253.39
Stanford University2182 MTN 1,000,000.00525555AB4 02/01/2024 9456.87512/12/2019 1,160,070.00 1.934 1.9601,121,343.45
Yale University2376 MTN 2,000,000.0098459LAA1 04/15/2025 1,3840.87307/01/2020 2,012,060.00 0.616 0.6252,018,133.92
Yale University2511 MTN 3,000,000.0098459LAA1 04/15/2025 1,3840.87303/01/2021 3,018,090.00 0.638 0.6463,024,816.71
Subtotal and Average 22,741,616.87 21,700,000.00 22,899,034.50 1.022 1.036 1,315
Federal Agency Bonds
Apple, Inc.2053 MTN 1,500,000.00037833CU2 05/11/2024 1,0452.85008/06/2019 1,591,920.00 1.998 2.0251,532,431.49
Federal Agricultural Mortgage1130 1,500,000.0031315PPX1 07/05/2022 3692.20012/13/2012 1,531,350.00 1.930 1.9571,503,345.32
Federal Agricultural Mortgage1134 750,000.0031315PB32 11/21/2022 5082.00012/19/2012 768,900.00 2.081 2.110748,970.11
Federal Agricultural Mortgage1137 1,500,000.0031315PUE7 12/27/2022 5442.18001/04/2013 1,544,250.00 2.165 2.1961,499,679.79
Federal Agricultural Mortgage1141 1,500,000.0031315PUE7 12/27/2022 5442.18001/08/2013 1,544,250.00 2.195 2.2251,499,090.49
Federal Agricultural Mortgage1144 1,500,000.0031315PUE7 12/27/2022 5442.18001/23/2013 1,544,250.00 2.111 2.1411,500,778.35
Federal Agricultural Mortgage1147 2,595,000.0031315PUE7 12/27/2022 5442.18001/28/2013 2,671,552.50 2.199 2.2292,593,273.53
Federal Agricultural Mortgage1279 1,250,000.0031315PPX1 07/05/2022 3692.20004/23/2014 1,276,125.00 2.889 2.9301,241,848.02
Federal Agricultural Mortgage1428 404,000.0031315PL23 03/27/2024 1,0003.33001/09/2015 436,077.60 2.540 2.575411,383.41
Federal Agricultural Mortgage1433 1,604,000.0031315PD89 06/12/2023 7112.61001/22/2015 1,677,286.76 2.269 2.3011,612,726.42
Federal Agricultural Mortgage1447 1,450,000.0031315PD89 06/12/2023 7112.61002/09/2015 1,516,250.50 2.377 2.4101,455,080.56
Federal Agricultural Mortgage1452 1,000,000.003130H0AJ2 03/01/2022 2432.15003/05/2015 1,013,770.00 2.120 2.1501,000,000.00
Federal Agricultural Mortgage1576 1,000,000.0031315PZS1 01/24/2023 5722.13004/06/2016 1,030,040.00 1.839 1.8641,003,872.69
Federal Agricultural Mortgage1580 474,000.0031315PEM7 08/04/2025 1,4954.35004/08/2016 542,796.36 2.296 2.328509,061.97
Federal Agricultural Mortgage1595 1,500,000.0031315P2J7 05/01/2024 1,0353.30004/21/2016 1,619,595.00 2.084 2.1121,546,175.29
Federal Agricultural Mortgage1604 1,500,000.0031315P2J7 05/01/2024 1,0353.30004/26/2016 1,619,595.00 2.159 2.1891,543,052.13
Federal Agricultural Mortgage1617 500,000.0031315PUE7 12/27/2022 5442.18005/26/2016 514,750.00 1.844 1.870502,156.66
Federal Agricultural Mortgage1665 2,000,000.003132X0BH3 07/15/2022 3792.38007/25/2016 2,046,620.00 1.499 1.5202,017,016.13
Federal Agricultural Mortgage1710 1,500,000.0031315PRA9 02/03/2026 1,6784.81010/18/2016 1,767,525.00 2.131 2.1601,664,385.11
Federal Agricultural Mortgage1755 1,000,000.003132X0PX3 02/23/2022 2372.10002/23/2017 1,013,000.00 2.034 2.0631,000,224.91
Federal Agricultural Mortgage1758 1,500,000.003132X0PX3 02/23/2022 2372.10003/02/2017 1,519,500.00 2.085 2.1141,499,863.99
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 7
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
Federal Agricultural Mortgage1769 1,500,000.003132X0RS2 04/06/2022 2792.07504/06/2017 1,522,725.00 2.046 2.0751,500,000.00
Federal Agricultural Mortgage1788 1,000,000.003132X0NZ0 01/03/2022 1862.10005/04/2017 1,010,350.00 1.938 1.9651,000,648.22
Federal Agricultural Mortgage1817 1,000,000.0031315PPX1 07/05/2022 3692.20006/14/2017 1,020,900.00 1.908 1.9341,002,542.60
Federal Agricultural Mortgage1830 1,500,000.003132X0UA7 06/29/2022 3631.88006/29/2017 1,526,160.00 1.903 1.9301,499,289.97
Federal Agricultural Mortgage1831 1,000,000.003132X0UA7 06/29/2022 3631.88006/29/2017 1,017,440.00 1.923 1.949999,339.89
Federal Agricultural Mortgage1867 1,000,000.003132X0WL1 08/23/2024 1,1492.25010/06/2017 1,053,370.00 2.332 2.365996,673.01
Federal Agricultural Mortgage1877 1,500,000.003132X0ZZ7 12/12/2022 5292.26012/12/2017 1,544,865.00 2.229 2.2601,500,000.00
Federal Agricultural Mortgage1893 1,000,000.003130H0AU7 08/01/2024 1,1272.62501/09/2018 1,064,210.00 2.546 2.5811,001,217.15
Federal Agricultural Mortgage1901 1,500,000.003130H0AU7 08/01/2024 1,1272.62501/11/2018 1,596,315.00 2.623 2.6601,498,517.44
Federal Agricultural Mortgage1912 2,000,000.003132X0G39 01/30/2023 5782.50001/30/2018 2,072,320.00 2.472 2.5071,999,785.04
Federal Agricultural Mortgage1915 1,500,000.003132X0G39 01/30/2023 5782.50001/30/2018 1,554,240.00 2.481 2.5151,499,648.17
Federal Agricultural Mortgage1921 2,000,000.003132X0G39 01/30/2023 5782.50001/31/2018 2,072,320.00 2.556 2.5921,997,285.24
Federal Agricultural Mortgage1924 1,100,000.0031315PZS1 01/24/2023 5722.13002/08/2018 1,133,044.00 2.578 2.6141,092,232.74
Federal Agricultural Mortgage1928 1,500,000.003132X0H87 02/22/2023 6012.60002/22/2018 1,558,575.00 2.564 2.6001,500,000.00
Federal Agricultural Mortgage1936 1,500,000.003132X0L33 02/21/2023 6002.77002/23/2018 1,562,655.00 2.732 2.7701,500,000.00
Federal Agricultural Mortgage1999 549,000.0031315P4B2 01/30/2024 9433.46012/14/2018 592,854.12 3.018 3.060554,201.06
Federal Agricultural Mortgage2034 1,000,000.0031422BEJ5 04/09/2024 1,0132.35004/09/2019 1,052,320.00 2.365 2.398998,741.41
Federal Agricultural Mortgage2035 678,000.0031315PCY3 11/20/2024 1,2385.25004/08/2019 783,774.78 2.420 2.454737,607.26
Federal Agricultural Mortgage2098 550,000.0031315PEM7 08/04/2025 1,4954.35009/09/2019 629,827.00 1.659 1.683606,900.74
Federal Agricultural Mortgage2301 1,569,000.0031315PB99 11/19/2027 2,3322.85003/11/2020 1,744,524.03 1.050 1.0641,740,221.21
Federal Agricultural Mortgage2340 Call 2,000,000.0031422BZS2 05/13/2030 3,2381.50005/13/2020 1,988,420.00 1.479 1.5002,000,000.00
Federal Agricultural Mortgage2366 Call 1,750,000.0031422BF54 06/24/2030 3,2801.40006/24/2020 1,723,960.00 1.380 1.4001,750,000.00
Federal Agricultural Mortgage2367 Call 2,000,000.0031422BF54 06/24/2030 3,2801.40006/24/2020 1,970,240.00 1.380 1.4002,000,000.00
Federal Agricultural Mortgage2381 Call 1,500,000.0031422BH78 07/08/2030 3,2941.40007/08/2020 1,477,245.00 1.380 1.4001,500,000.00
Federal Agricultural Mortgage2425 Call 2,000,000.0031422BX54 09/27/2030 3,3751.30010/08/2020 1,949,180.00 1.286 1.3042,000,000.00
Federal Agricultural Mortgage2435 Call 2,000,000.0031422BZ45 10/21/2030 3,3991.28010/21/2020 1,944,600.00 1.262 1.2802,000,000.00
Federal Agricultural Mortgage2439 Call 2,000,000.0031422B2E9 10/29/2030 3,4071.34010/29/2020 1,954,560.00 1.321 1.3402,000,000.00
Federal Agricultural Mortgage2449 1,500,000.0031422B3D0 11/20/2030 3,4291.15011/20/2020 1,471,425.00 1.134 1.1501,500,000.00
Federal Agricultural Mortgage2458 Call 1,500,000.0031422B4A5 12/11/2030 3,4501.30012/11/2020 1,459,215.00 1.282 1.3001,500,000.00
Federal Agricultural Mortgage2459 Call 2,000,000.0031422B3W8 12/16/2030 3,4551.45012/16/2020 1,971,600.00 1.430 1.4502,000,000.00
Federal Agricultural Mortgage2461 1,000,000.0031422B3D0 11/20/2030 3,4291.15012/09/2020 980,950.00 1.144 1.160999,056.41
Federal Agricultural Mortgage2471 1,500,000.0031422B6K1 01/15/2026 1,6590.48001/15/2021 1,476,690.00 0.493 0.5001,498,638.33
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 8
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
Federal Agricultural Mortgage2473 Call 1,500,000.0031422B6A3 01/15/2031 3,4851.29001/15/2021 1,456,635.00 1.319 1.3381,493,561.25
Federal Agricultural Mortgage2484 Call 1,000,000.0031422B7E4 01/28/2031 3,4981.32001/28/2021 973,410.00 1.301 1.3201,000,000.00
Federal Agricultural Mortgage2496 Call 1,500,000.0031422XAW2 02/25/2031 3,5261.53002/25/2021 1,487,790.00 1.509 1.5301,500,000.00
Federal Agricultural Mortgage2513 1,000,000.0031422XCB6 03/04/2031 3,5331.47003/04/2021 1,006,450.00 1.581 1.602988,157.80
Federal Agricultural Mortgage2519 1,500,000.0031422XDX7 03/27/2026 1,7300.83003/29/2021 1,497,390.00 0.828 0.8401,499,288.38
Federal Agricultural Mortgage2524 1,500,000.0031422XDX7 03/27/2026 1,7300.83003/31/2021 1,497,390.00 0.913 0.9261,493,303.29
Federal Agricultural Mortgage2527 Call 1,500,000.0031422XEE8 04/07/2031 3,5672.07004/07/2021 1,501,740.00 2.074 2.1031,495,605.00
Federal Agricultural Mortgage2529 2,000,000.0031422XEL2 04/13/2028 2,4781.37504/15/2021 2,038,780.00 1.311 1.3302,005,799.51
Federal Agricultural Mortgage2530 1,500,000.0031422XFJ6 04/29/2031 3,5891.66004/29/2021 1,533,540.00 1.627 1.6501,501,326.75
Federal Agricultural Mortgage2533 1,500,000.0031422XDX7 03/27/2026 1,7300.83005/20/2021 1,497,390.00 0.864 0.8761,496,802.35
Federal Agricultural Mortgage2540 255,000.0031422XDX7 03/27/2026 1,7300.83006/08/2021 254,556.30 0.820 0.831254,979.37
Federal Farm Credit Bank .1241 500,000.003133ECRH9 06/06/2023 7052.45001/09/2014 521,095.00 3.383 3.430491,970.67
Federal Farm Credit Bank .1526 625,000.003133EAA65 07/26/2023 7552.12501/27/2016 648,656.25 2.024 2.052625,869.49
Federal Farm Credit Bank .1563 500,000.0031331XSS2 03/14/2022 2565.16003/17/2016 517,750.00 1.876 1.902510,769.27
Federal Farm Credit Bank .1593 250,000.003133EC4L5 11/23/2021 1451.61004/21/2016 251,522.50 1.558 1.580250,028.05
Federal Farm Credit Bank .1596 1,000,000.003133ECPF5 05/13/2022 3161.87504/21/2016 1,015,200.00 1.578 1.6001,002,262.07
Federal Farm Credit Bank .1615 1,000,000.003133EC7D0 12/13/2024 1,2612.12505/13/2016 1,053,150.00 1.930 1.9561,005,313.67
Federal Farm Credit Bank .1659 500,000.0031331XSS2 03/14/2022 2565.16007/08/2016 517,750.00 1.215 1.232513,289.30
Federal Farm Credit Bank .1782 500,000.0031331XHX3 12/21/2021 1735.05004/12/2017 511,890.00 1.884 1.910507,057.21
Federal Farm Credit Bank .1787 900,000.003133EEVD9 03/25/2024 9982.30005/04/2017 946,197.00 2.274 2.306899,853.65
Federal Farm Credit Bank .1822 500,000.003133EDWX6 10/07/2024 1,1942.91006/21/2017 538,500.00 2.143 2.172511,072.58
Federal Farm Credit Bank .1843 445,000.003133ED6R8 11/07/2022 4942.93009/14/2017 461,780.95 1.870 1.896450,884.69
Federal Farm Credit Bank .1885 600,000.003133EC2B9 11/09/2021 1311.70012/29/2017 603,528.00 2.161 2.191598,999.94
Federal Farm Credit Bank .1932 1,500,000.003133EJDE6 02/16/2023 5952.57002/16/2018 1,558,140.00 2.605 2.6421,498,366.05
Federal Farm Credit Bank .2016 500,000.003133EEG79 09/07/2023 7982.15001/15/2019 519,990.00 2.656 2.693494,452.17
Federal Farm Credit Bank .2017 650,000.003133EC2C7 11/09/2023 8612.13001/15/2019 677,222.00 2.662 2.699641,869.01
Federal Farm Credit Bank .2226 Call 1,000,000.003133ELJU9 01/27/2026 1,6711.98001/29/2020 1,010,610.00 1.955 1.982999,885.59
Federal Farm Credit Bank .2259 Call 1,350,000.003133EKVQ6 07/19/2024 1,1142.04002/19/2020 1,351,255.50 1.868 1.8941,355,714.78
Federal Farm Credit Bank .2289 Call 1,500,000.003133ELSD7 03/11/2030 3,1751.85003/11/2020 1,500,045.00 1.824 1.8501,500,000.00
Federal Farm Credit Bank .2292 Call 1,500,000.003133ELSD7 03/11/2030 3,1751.85003/11/2020 1,500,045.00 1.824 1.8501,500,000.00
Federal Farm Credit Bank .2314 1,000,000.003133EAG44 08/03/2026 1,8592.63003/13/2020 1,085,210.00 1.089 1.1041,074,745.60
Federal Farm Credit Bank .2351 Call 1,000,000.003133ELSD7 03/11/2030 3,1751.85005/20/2020 1,000,030.00 1.749 1.7731,006,045.48
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 9
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
Federal Farm Credit Bank .2371 Call 1,500,000.003133ELQ31 07/01/2030 3,2871.33007/01/2020 1,468,770.00 1.311 1.3301,500,000.00
Federal Farm Credit Bank .2372 Call 1,500,000.003133ELQ31 07/01/2030 3,2871.33007/01/2020 1,468,770.00 1.311 1.3301,500,000.00
Federal Farm Credit Bank .2391 Call 1,500,000.003133EL3H5 08/12/2025 1,5030.57008/12/2020 1,473,450.00 0.587 0.5951,498,457.29
Federal Farm Credit Bank .2406 Call 1,500,000.003133EL4W1 08/25/2025 1,5160.61009/03/2020 1,474,020.00 0.611 0.6201,499,374.72
Federal Farm Credit Bank .2408 Call 1,500,000.003133EL4W1 08/25/2025 1,5160.61009/10/2020 1,474,020.00 0.611 0.6201,499,372.27
Federal Farm Credit Bank .2416 Call 1,500,000.003133EL7K4 09/16/2025 1,5380.55009/22/2020 1,488,900.00 0.542 0.5491,500,000.00
Federal Farm Credit Bank .2417 Call 1,500,000.003133EMBH4 09/29/2025 1,5510.53009/29/2020 1,485,240.00 0.522 0.5301,500,000.00
Federal Farm Credit Bank .2423 Call 1,500,000.003133EMBJ0 09/29/2025 1,5510.53009/29/2020 1,486,020.00 0.537 0.5451,499,045.00
Federal Farm Credit Bank .2427 Call 2,000,000.003133EMAZ5 06/24/2030 3,2801.25010/01/2020 1,942,140.00 1.246 1.2631,997,692.69
Federal Farm Credit Bank .2442 Call 1,500,000.003133EMFG2 11/04/2030 3,4131.37011/04/2020 1,469,625.00 1.351 1.3701,500,000.00
Federal Farm Credit Bank .2443 Call 1,500,000.003133EMFG2 11/04/2030 3,4131.37011/04/2020 1,469,625.00 1.351 1.3701,500,000.00
Federal Farm Credit Bank .2472 Call 1,500,000.003133EMNB4 01/14/2031 3,4841.38001/14/2021 1,468,560.00 1.361 1.3801,500,000.00
Federal Farm Credit Bank .2525 Call 1,500,000.003133EMRE4 02/18/2031 3,5191.42004/01/2021 1,475,175.00 1.834 1.8591,442,176.05
Federal Farm Credit Bank .2526 Call 1,000,000.003133EMUY6 04/01/2031 3,5612.09004/01/2021 1,000,010.00 2.077 2.106998,537.50
Federal Farm Credit Bank .2538 Call 1,000,000.003133EMUG5 03/24/2031 3,5531.98005/27/2021 1,004,950.00 1.887 1.9131,005,833.38
Federal Home Loan Bank1041 1,500,000.00313378LA7 02/25/2022 2392.33003/20/2012 1,521,795.00 2.298 2.3301,500,000.00
Federal Home Loan Bank1156 1,315,000.003133XHRJ3 12/10/2021 1625.00002/25/2013 1,343,864.25 1.825 1.8501,331,808.06
Federal Home Loan Bank1577 1,500,000.003130A7Q73 12/08/2021 1601.53004/08/2016 1,509,615.00 1.450 1.4701,500,373.57
Federal Home Loan Bank1649 250,000.003130A0EN6 12/10/2021 1622.87506/28/2016 253,110.00 1.232 1.249251,729.49
Federal Home Loan Bank1699 500,000.003133827E7 02/06/2023 5852.13010/05/2016 515,295.00 1.578 1.600504,008.11
Federal Home Loan Bank1727 1,000,000.003130AABG2 11/29/2021 1511.87512/16/2016 1,007,490.00 2.168 2.198998,740.30
Federal Home Loan Bank1763 1,910,000.003133XHRJ3 12/10/2021 1625.00003/10/2017 1,951,924.50 2.150 2.1801,932,476.61
Federal Home Loan Bank1780 1,000,000.00313378CR0 03/11/2022 2532.25004/12/2017 1,015,140.00 1.903 1.9301,002,107.12
Federal Home Loan Bank1886 1,000,000.003130A3VC5 12/08/2023 8902.25001/03/2018 1,045,620.00 2.359 2.392996,779.54
Federal Home Loan Bank1896 1,000,000.003130A3DL5 09/08/2023 7992.37501/09/2018 1,045,290.00 2.376 2.409999,302.35
Federal Home Loan Bank1903 500,000.003130ADEV0 01/17/2023 5652.38001/18/2018 516,875.00 2.385 2.418499,721.85
Federal Home Loan Bank1996 Call 1,000,000.003130AFG84 11/29/2028 2,7083.87512/06/2018 1,014,810.00 3.823 3.876999,925.74
Federal Home Loan Bank2347 Call 1,500,000.003130AJMF3 11/28/2028 2,7071.32005/28/2020 1,490,640.00 1.301 1.3201,500,000.00
Federal Home Loan Bank2358 Call 1,000,000.003130AJP78 06/11/2029 2,9021.40006/11/2020 986,150.00 1.380 1.4001,000,000.00
Federal Home Loan Bank2361 Call 1,000,000.003130AJP78 06/11/2029 2,9021.40006/11/2020 986,150.00 1.427 1.447996,469.14
Federal Home Loan Bank2368 Call 900,000.003130AJR76 06/29/2029 2,9201.25006/29/2020 884,466.00 1.232 1.250900,000.00
Federal Home Loan Bank2369 Call 1,500,000.003130AJRG6 06/24/2030 3,2801.36006/24/2020 1,462,830.00 1.341 1.3601,500,000.00
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 10
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
Federal Home Loan Bank2375 Call 1,500,000.003130AJSR1 07/09/2030 3,2951.39007/09/2020 1,468,650.00 1.370 1.3901,500,000.00
Federal Home Loan Bank2377 Call 1,500,000.003130AJSR1 07/09/2030 3,2951.39007/09/2020 1,468,650.00 1.370 1.3901,500,000.00
Federal Home Loan Bank2384 Call 1,500,000.003130AJSR1 07/09/2030 3,2951.39007/09/2020 1,468,650.00 1.382 1.4011,498,511.33
Federal Home Loan Bank2395 Call 1,500,000.003130AJZ36 08/27/2025 1,5180.60008/27/2020 1,486,440.00 0.611 0.6201,498,753.33
Federal Home Loan Bank2399 Call 1,500,000.003130AJZ36 08/27/2025 1,5180.60008/27/2020 1,486,440.00 0.611 0.6201,498,753.33
Federal Home Loan Bank2405 Call 1,500,000.003130AK3Z7 09/29/2025 1,5510.57009/29/2020 1,486,650.00 0.582 0.5901,498,726.67
Federal Home Loan Bank2411 Call 1,180,000.003130AJZ36 08/27/2025 1,5180.60009/16/2020 1,169,332.80 0.591 0.5991,180,000.00
Federal Home Loan Bank2419 Call 1,500,000.003130AKAZ91 09/29/2025 1,5510.52009/29/2020 1,477,140.00 0.512 0.5201,500,000.00
Federal Home Loan Bank2445 Call 1,200,000.003130AJQS1 06/25/2030 3,2811.35011/04/2020 1,177,752.00 1.334 1.3531,199,642.22
Federal Home Loan Bank2475 Call 1,500,000.003130AKQN9 01/09/2031 3,4791.40001/28/2021 1,469,100.00 1.380 1.4001,500,000.00
Federal Home Loan Bank2476 Call 1,500,000.003130AKQV1 01/28/2031 3,4981.40001/28/2021 1,468,830.00 1.380 1.4001,500,000.00
Federal Home Loan Bank2485 Call 1,500,000.003130AKVH6 02/10/2031 3,5111.35002/10/2021 1,465,740.00 1.331 1.3501,500,000.00
Federal Home Loan Bank2490 Call 2,000,000.003130AKYB6 02/18/2031 3,5191.40002/18/2021 1,958,060.00 1.380 1.4002,000,000.00
Federal Home Loan Bank2494 Call 1,500,000.003130AL2J2 02/26/2031 3,5271.50002/26/2021 1,475,445.00 1.479 1.5001,500,000.00
Federal Home Loan Bank2500 Call 1,500,000.003130ALF66 02/25/2031 3,5261.62502/25/2021 1,499,580.00 1.602 1.6251,500,000.00
Federal Home Loan Bank2512 Call 1,500,000.003130ALJH8 03/10/2031 3,5392.00003/10/2021 1,500,015.00 1.972 2.0001,500,000.00
Federal Home Loan Bank2520 Call 1,925,000.003130ALF33 03/16/2026 1,7190.75003/25/2021 1,913,681.00 0.853 0.8651,914,797.82
Fed. Home Loan Mortgage Corp.1273 2,000,000.003134G45T1 12/10/2021 1622.00004/10/2014 2,017,152.00 2.564 2.6001,995,220.78
Fed. Home Loan Mortgage Corp.1277 1,000,000.003134G45T1 12/10/2021 1622.00004/22/2014 1,008,576.00 2.643 2.680997,299.08
Fed. Home Loan Mortgage Corp.2345 Call 455,000.003134GVUA4 05/18/2028 2,5131.20005/18/2020 450,854.95 1.183 1.200455,000.00
Fed. Home Loan Mortgage Corp.2370 Call 1,500,000.003134GV3B2 06/28/2030 3,2841.40006/30/2020 1,470,270.00 1.380 1.4001,500,000.00
Fed. Home Loan Mortgage Corp.2373 Call 1,500,000.003134GV3U0 06/29/2029 2,9201.25006/29/2020 1,462,920.00 1.232 1.2501,500,000.00
Fed. Home Loan Mortgage Corp.2379 Call 1,500,000.003134GV4E5 12/29/2028 2,7381.20007/01/2020 1,477,200.00 1.183 1.1991,500,000.00
Fed. Home Loan Mortgage Corp.2380 Call 1,500,000.003134GV5D6 01/08/2029 2,7481.20007/08/2020 1,467,405.00 1.183 1.2001,500,000.00
Fed. Home Loan Mortgage Corp.2382 Call 1,500,000.003134GV5A2 07/15/2030 3,3011.37507/15/2020 1,467,825.00 1.356 1.3751,500,000.00
Fed. Home Loan Mortgage Corp.2386 Call 1,500,000.003134GV7L6 07/29/2030 3,3151.35007/29/2020 1,464,270.00 1.331 1.3501,500,000.00
Fed. Home Loan Mortgage Corp.2387 Call 1,500,000.003134GV7L6 07/29/2030 3,3151.35007/29/2020 1,464,270.00 1.331 1.3501,500,000.00
Fed. Home Loan Mortgage Corp.2396 Call 1,000,000.003134GWNC6 08/19/2025 1,5100.62508/20/2020 993,920.00 0.616 0.6251,000,000.00
Fed. Home Loan Mortgage Corp.2400 Call 1,500,000.003134GWC53 09/15/2025 1,5370.65009/15/2020 1,490,670.00 0.641 0.6501,500,000.00
Fed. Home Loan Mortgage Corp.2404 Call 1,447,000.003134GWA55 09/09/2025 1,5310.65009/09/2020 1,436,538.19 0.641 0.6501,447,000.00
Fed. Home Loan Mortgage Corp.2407 Call 1,500,000.003134GWD52 09/02/2025 1,5240.68009/04/2020 1,494,975.00 0.670 0.6791,500,000.00
Fed. Home Loan Mortgage Corp.2409 Call 1,500,000.003134GWP75 09/23/2025 1,5450.62509/23/2020 1,487,520.00 0.616 0.6251,500,000.00
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 11
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
Fed. Home Loan Mortgage Corp.2410 Call 1,000,000.003134GWP75 09/23/2025 1,5450.62509/23/2020 991,680.00 0.616 0.6251,000,000.00
Fed. Home Loan Mortgage Corp.2418 Call 1,500,000.003134GWVV5 10/15/2025 1,5670.50010/15/2020 1,480,995.00 0.493 0.5001,500,000.00
Fed. Home Loan Mortgage Corp.2421 Call 2,000,000.003134GWW93 09/30/2025 1,5520.55009/30/2020 1,979,280.00 0.542 0.5502,000,000.00
Fed. Home Loan Mortgage Corp.2422 Call 1,500,000.003134GWW93 09/30/2025 1,5520.55009/30/2020 1,484,460.00 0.542 0.5501,500,000.00
Fed. Home Loan Mortgage Corp.2424 Call 1,500,000.003134GWXK7 09/30/2025 1,5520.55009/30/2020 1,484,460.00 0.542 0.5501,500,000.00
Fed. Home Loan Mortgage Corp.2426 Call 1,500,000.003134GWXX9 10/15/2025 1,5670.55010/15/2020 1,481,580.00 0.542 0.5501,500,000.00
Fed. Home Loan Mortgage Corp.2428 Call 1,500,000.003134GWY26 10/08/2025 1,5600.57010/08/2020 1,483,035.00 0.562 0.5701,500,000.00
Fed. Home Loan Mortgage Corp.2430 Call 1,500,000.003134GWYZ3 10/28/2025 1,5800.53010/28/2020 1,480,305.00 0.522 0.5301,500,000.00
Fed. Home Loan Mortgage Corp.2431 Call 1,500,000.003134GWZ33 10/22/2030 3,4001.25010/22/2020 1,452,225.00 1.232 1.2501,500,000.00
Fed. Home Loan Mortgage Corp.2432 Call 1,500,000.003134GWZL3 10/29/2025 1,5810.57010/29/2020 1,481,955.00 0.562 0.5701,500,000.00
Fed. Home Loan Mortgage Corp.2433 Call 2,000,000.003134GW3T1 10/28/2030 3,4061.40010/28/2020 1,955,020.00 1.380 1.4002,000,000.00
Fed. Home Loan Mortgage Corp.2434 Call 1,500,000.003134GW3H7 10/29/2025 1,5810.61010/29/2020 1,483,890.00 0.601 0.6101,500,000.00
Fed. Home Loan Mortgage Corp.2436 Call 2,000,000.003134GWZZ2 10/28/2030 3,4061.30010/28/2020 1,933,060.00 1.282 1.3002,000,000.00
Fed. Home Loan Mortgage Corp.2437 Call 750,000.003134GW3Z7 10/28/2025 1,5800.60010/28/2020 743,182.50 0.591 0.600750,000.00
Fed. Home Loan Mortgage Corp.2438 Call 1,500,000.003134GW3X2 10/27/2025 1,5790.62510/27/2020 1,485,195.00 0.616 0.6251,500,000.00
Fed. Home Loan Mortgage Corp.2440 Call 1,500,000.003134GW6N1 11/05/2030 3,4141.40011/05/2020 1,465,965.00 1.380 1.4001,500,000.00
Fed. Home Loan Mortgage Corp.2444 Call 1,500,000.003134GW6N1 11/05/2030 3,4141.40011/05/2020 1,465,965.00 1.380 1.4001,500,000.00
Federal National Mortgage Asso1715 500,000.0031364CCC0 04/30/2026 1,7647.12511/10/2016 647,000.00 2.367 2.400601,535.21
Federal National Mortgage Asso1883 500,000.003136G05L1 08/26/2022 4212.00012/29/2017 510,445.00 2.238 2.270498,529.56
Federal National Mortgage Asso1894 1,000,000.003135G0T78 10/05/2022 4612.00001/09/2018 1,023,020.00 2.288 2.320996,194.49
Federal National Mortgage Asso1904 1,000,000.003135G0T78 10/05/2022 4612.00001/19/2018 1,023,020.00 2.409 2.443994,749.07
Federal National Mortgage Asso1926 1,500,000.003135G0T94 01/19/2023 5672.37502/08/2018 1,550,715.00 2.574 2.6101,494,903.39
Federal National Mortgage Asso2392 Call 1,000,000.003136G4R62 08/28/2025 1,5190.62508/28/2020 993,490.00 0.616 0.6251,000,000.00
Federal National Mortgage Asso2393 Call 1,000,000.003136G4S87 08/27/2025 1,5180.65008/27/2020 994,270.00 0.641 0.6501,000,000.00
Federal National Mortgage Asso2394 Call 1,500,000.003136G4Q97 08/27/2025 1,5180.65008/27/2020 1,491,795.00 0.641 0.6501,500,000.00
Federal National Mortgage Asso2397 Call 1,500,000.003136G4V59 08/27/2025 1,5180.62508/27/2020 1,490,250.00 0.616 0.6251,500,000.00
Federal National Mortgage Asso2412 Call 1,500,000.003136G44G5 09/22/2025 1,5440.51509/22/2020 1,482,345.00 0.507 0.5151,500,000.00
Federal National Mortgage Asso2413 Call 1,500,000.003136G43L5 09/30/2025 1,5520.55009/30/2020 1,484,010.00 0.542 0.5501,500,000.00
Federal National Mortgage Asso2415 Call 1,500,000.003136G44L4 09/25/2025 1,5470.60009/25/2020 1,487,640.00 0.591 0.6001,500,000.00
Federal National Mortgage Asso2460 2,000,000.003135G05Q2 08/05/2030 3,3220.87512/07/2020 1,893,640.00 1.139 1.1551,951,934.89
Federal National Mortgage Asso2463 Call 1,500,000.003135GAAS0 12/23/2030 3,4621.40012/23/2020 1,479,690.00 1.380 1.4001,500,000.00
Federal National Mortgage Asso2467 Call 1,000,000.003135G06Q1 12/30/2025 1,6430.64012/30/2020 990,470.00 0.597 0.6051,001,520.06
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 12
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Federal Agency Bonds
San Mateo Union High School Dt2153 MUN 1,360,000.00799017WD6 09/01/2028 2,6192.23711/07/2019 1,419,500.00 2.447 2.4801,338,774.74
Tennessee Valley Authority1133 1,010,000.00880591EN8 08/15/2022 4101.87512/14/2012 1,029,735.40 1.893 1.9201,009,535.22
Tennessee Valley Authority1508 1,000,000.00880591CJ9 11/01/2025 1,5846.75011/20/2015 1,252,570.00 2.807 2.8461,146,403.02
Tennessee Valley Authority1519 750,000.00880591ER9 09/15/2024 1,1722.87501/15/2016 805,680.00 2.564 2.600755,878.19
Tennessee Valley Authority1589 775,000.00880591CJ9 11/01/2025 1,5846.75004/18/2016 970,741.75 2.337 2.370905,961.50
Tennessee Valley Authority1703 1,490,000.00880591EN8 08/15/2022 4101.87510/07/2016 1,519,114.60 1.538 1.5601,495,011.57
Tennessee Valley Authority1714 1,250,000.00880591CJ9 11/01/2025 1,5846.75011/10/2016 1,565,712.50 2.317 2.3501,463,745.59
Subtotal and Average 245,466,547.07 244,265,000.00 246,536,884.59 1.518 1.539 1,903
Treasury Securities (Notes)
U.S. Treasury1761 TB 1,500,000.00912828J43 02/28/2022 2421.75003/09/2017 1,516,755.00 2.071 2.1001,496,712.46
U.S. Treasury1866 TB 1,500,000.00912828L57 09/30/2022 4561.75010/06/2017 1,530,180.00 1.914 1.9411,496,605.18
U.S. Treasury1898 TB 1,500,000.00912828P38 01/31/2023 5791.75001/11/2018 1,536,735.00 2.308 2.3401,486,836.06
U.S. Treasury1905 TB 1,500,000.00912828N30 12/31/2022 5482.12501/22/2018 1,543,590.00 2.387 2.4201,495,862.06
U.S. Treasury1923 TB 1,500,000.00912828P38 01/31/2023 5791.75002/05/2018 1,536,735.00 2.560 2.5961,481,241.64
U.S. Treasury1925 TB 1,000,000.00912828P38 01/31/2023 5791.75002/08/2018 1,024,490.00 2.487 2.521988,567.00
U.S. Treasury1929 TB 1,000,000.00912828P79 02/28/2023 6071.50002/09/2018 1,021,520.00 2.534 2.570983,418.21
U.S. Treasury1934 TB 1,000,000.00912828P79 02/28/2023 6071.50002/15/2018 1,021,520.00 2.601 2.638982,393.70
U.S. Treasury2505 TB 1,500,000.0091282CBC4 12/31/2025 1,6440.37502/26/2021 1,471,590.00 0.731 0.7421,475,708.02
U.S. Treasury2516 TB 1,500,000.0091282CBQ3 02/28/2026 1,7030.50003/09/2021 1,477,260.00 0.819 0.8311,477,351.13
Subtotal and Average 13,364,695.46 13,500,000.00 13,680,375.00 1.987 2.015 769
Municipal Bonds
Acalanes Union High School Dis1494 MUN 1,000,000.00004284B38 08/01/2021 312.38110/30/2015 1,001,600.00 2.120 2.1501,000,179.91
Acalanes Union High School Dis2334 MUN 485,000.00004284ZY4 08/01/2022 3962.90003/25/2020 497,973.75 1.677 1.700491,148.49
County of Alameda2173 MUN 290,000.00010878AS5 08/01/2026 1,8574.00012/05/2019 330,797.20 2.139 2.168315,006.69
Alameda County Joint Pws Auth.2005 MUN 505,000.00010831DS1 06/01/2025 1,4313.36512/24/2018 553,278.00 3.175 3.220507,566.08
Antelope Valley Community Coll1790 MUN 220,000.0003667PFL1 08/01/2022 3962.60805/09/2017 225,676.00 2.266 2.298220,687.04
Antelope Valley Community Coll2069 MUN 500,000.0003667PFN7 08/01/2024 1,1273.02608/16/2019 536,075.00 1.876 1.902516,454.12
State of Arkansas1913 MUN 320,000.00041042ZW5 06/01/2022 3352.87501/26/2018 327,651.20 2.486 2.520320,980.13
Burlingame School District1548 MUN 585,000.00121457EQ4 08/01/2025 1,4926.23802/24/2016 647,577.45 3.557 3.606637,896.03
Cabrillo Community College Dis2119 MUN 2,000,000.00127109QD1 08/01/2027 2,2222.38510/08/2019 2,080,320.00 2.342 2.3752,000,000.00
Carlsbad Unified School Dist .1547 MUN 300,000.00142665DH8 08/01/2021 314.58402/24/2016 301,011.00 2.130 2.159300,579.46
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 13
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
Carlsbad Unified School Dist .1556 MUN 1,250,000.00142665DH8 08/01/2021 314.58403/04/2016 1,254,212.50 2.138 2.1681,252,403.05
Carlsbad Unified School Dist .1753 MUN 350,000.00142665DH8 08/01/2021 314.58402/17/2017 351,179.50 2.317 2.350350,626.98
Carlsbad Unified School Dist .1857 MUN 305,000.00142665DJ4 08/01/2026 1,8575.23409/27/2017 360,476.45 2.850 2.890336,858.73
Cerritos Community College Dis1523 MUN 500,000.00156792GV9 08/01/2021 312.78101/27/2016 501,010.00 2.012 2.040500,290.55
Cerritos Community College Dis1876 MUN 55,000.00156792GW7 08/01/2022 3962.97111/30/2017 56,562.00 2.416 2.45055,291.32
Contra Costa Community College2103 MUN 400,000.00212204JJ1 08/01/2028 2,5882.21309/12/2019 421,904.00 2.071 2.100402,901.53
Contra Costa Community College2120 MUN 990,000.00212204JK8 08/01/2029 2,9532.26309/20/2019 1,044,865.80 2.505 2.539970,512.75
Contra Costa Community College2244 MUN 1,500,000.00212204JK8 08/01/2029 2,9532.26302/07/2020 1,583,130.00 2.100 2.1301,514,524.43
Contra Costa Community College2291 MUN 320,000.00212204JF9 08/01/2025 1,4921.91803/09/2020 334,467.20 1.128 1.143329,783.45
State of Delaware1952 MUN 1,500,000.002463807H6 07/01/2022 3653.50005/03/2018 1,550,220.00 2.927 2.9671,507,447.53
Fremon Union High School Distr1646 MUN 525,000.00357172VA0 02/01/2026 1,6766.08006/28/2016 619,437.00 2.994 3.035588,971.55
Fullerton School District1916 MUN 995,000.00359819DN6 08/01/2026 1,8573.16002/14/2018 1,090,231.45 3.028 3.070998,973.96
Fullerton School District1917 MUN 750,000.00359819DM8 08/01/2025 1,4923.04002/14/2018 810,405.00 2.959 3.000751,083.22
Fullerton School District2085 MUN 365,000.00359819DN6 08/01/2026 1,8573.16008/29/2019 399,934.15 1.913 1.940386,083.85
State of Georgia1613 MUN 500,000.00373384RU2 10/01/2022 4573.57005/17/2016 520,880.00 1.878 1.904509,784.66
State of Georgia1645 MUN 365,000.00373384W69 02/01/2023 5803.25006/27/2016 381,906.80 1.898 1.925372,157.31
State of Georgia1666 MUN 1,825,000.003733844V5 02/01/2025 1,3112.37507/29/2016 1,937,219.25 1.972 1.9991,847,443.03
State of Georgia1691 MUN 385,000.00373384RU2 10/01/2022 4573.57009/26/2016 401,077.60 1.630 1.653393,761.73
State of Georgia1775 MUN 250,000.00373384RX6 10/01/2025 1,5534.00004/10/2017 283,290.00 2.739 2.777261,506.34
State of Georgia1919 MUN 1,095,000.00373384RY4 10/01/2026 1,9184.31001/26/2018 1,275,280.80 2.979 3.0201,159,808.37
State of Georgia1945 MUN 200,000.00373384RY4 10/01/2026 1,9184.31003/19/2018 232,928.00 3.204 3.248209,649.05
State of Georgia1962 MUN 390,000.00373384SP2 10/01/2023 8223.74010/25/2018 419,105.70 3.093 3.136394,871.90
State of Georgia1967 MUN 350,000.00373385BU6 02/01/2027 2,0412.72010/31/2018 381,832.50 3.412 3.460337,505.18
State of Georgia1980 MUN 1,200,000.00373384PB6 11/01/2027 2,3145.01411/30/2018 1,466,784.00 3.649 3.7001,284,372.07
State of Georgia2086 MUN 1,500,000.00373384RV0 10/01/2023 8223.72008/29/2019 1,611,270.00 1.749 1.7741,563,069.40
State of Georgia2229 MUN 425,000.00373384RY4 10/01/2026 1,9184.31001/31/2020 494,972.00 1.837 1.863476,118.44
State of Georgia2332 MUN 1,000,000.00373384RW8 10/01/2024 1,1883.82003/23/2020 1,101,600.00 1.889 1.9151,059,011.91
City of Glendora2109 MUN 1,345,000.00378612AL9 06/01/2028 2,5272.26509/16/2019 1,394,711.20 2.318 2.3501,337,863.91
City of Glendora2137 MUN 400,000.00378612AL9 06/01/2028 2,5272.26510/02/2019 414,784.00 2.194 2.225400,996.32
State of Hawaii1685 MUN 1,045,000.00419792DA1 10/01/2026 1,9183.15010/19/2016 1,136,625.60 2.431 2.4651,078,121.51
State of Hawaii1852 MUN 225,000.00419791YP7 02/01/2022 2154.80009/21/2017 231,007.50 2.071 2.100228,368.59
State of Hawaii1944 MUN 1,000,000.00419792NH5 10/01/2022 4571.92103/20/2018 1,020,980.00 2.584 2.620991,808.40
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 14
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
State of Hawaii1946 MUN 355,000.00419791YP7 02/01/2022 2154.80003/21/2018 364,478.50 2.761 2.800358,898.05
State of Hawaii1947 MUN 1,500,000.00419792NH5 10/01/2022 4571.92103/29/2018 1,531,470.00 2.663 2.7001,486,329.38
State of Hawaii1961 MUN 250,000.00419791YS1 02/01/2025 1,3115.23010/25/2018 288,867.50 3.363 3.410264,559.67
State of Hawaii1981 MUN 500,000.00419791YV4 02/01/2028 2,4065.48011/30/2018 626,790.00 3.687 3.739548,117.96
State of Hawaii1995 MUN 800,000.00419791YT9 02/01/2026 1,6765.33012/06/2018 953,000.00 3.304 3.350864,057.17
State of Hawaii2019 MUN 750,000.00419792NH5 10/01/2022 4571.92101/17/2019 765,735.00 2.613 2.650743,525.77
City of Los Angeles1748 MUN 1,000,000.00544351KS7 09/01/2023 7922.64002/14/2017 1,046,380.00 2.784 2.8231,000,589.05
City of Los Angeles1879 MUN 1,090,000.00544351KR9 09/01/2022 4272.44012/11/2017 1,116,890.30 2.355 2.3881,090,616.68
City of Los Angeles1969 MUN 295,000.00544351NP0 09/01/2026 1,8883.30011/02/2018 325,172.60 3.530 3.579291,299.83
City of Los Angeles2008 MUN 1,000,000.00544351MS5 09/01/2026 1,8883.50001/07/2019 1,112,250.00 3.077 3.1191,017,323.53
City of Los Angeles2200 MUN 840,000.00544351NQ8 09/01/2027 2,2533.40001/06/2020 937,734.00 2.360 2.393887,381.49
City of Los Angeles2213 MUN 985,000.00544351LQ0 09/01/2029 2,9843.05001/22/2020 1,067,414.95 2.413 2.4461,028,007.34
City of Los Angeles2283 MUN 1,000,000.00544351KV0 09/01/2026 1,8883.15003/05/2020 1,094,800.00 1.519 1.5411,078,819.09
Los Angeles Community College2487 MUN 1,000,000.0054438CYN6 08/01/2030 3,3181.80601/28/2021 1,002,710.00 1.432 1.4521,029,940.36
Los Angeles Dept. of WTR & PWR1949 MUN 1,500,000.00544495VX9 07/01/2027 2,1915.51603/29/2018 1,855,665.00 3.254 3.3001,670,595.92
Los Angeles Dept. of WTR & PWR1965 MUN 425,000.00544495VX9 07/01/2027 2,1915.51610/29/2018 525,771.75 3.600 3.650465,457.28
Los Angeles Dept. of WTR & PWR1975 MUN 300,000.00544525NW4 07/01/2022 3655.18111/07/2018 314,697.00 3.166 3.210305,533.97
State of Massachusetts2227 MUN 250,000.0057582PUT5 05/01/2029 2,8614.91001/30/2020 308,242.50 2.331 2.363294,558.29
State of Maryland1689 MUN 485,000.005741925C0 03/01/2022 2434.30009/16/2016 498,230.80 1.534 1.555493,493.94
State of Maryland1762 MUN 1,000,000.00574193NC8 03/15/2022 2572.25003/22/2017 1,015,050.00 2.219 2.2501,000,000.00
State of Maryland1943 MUN 1,280,000.005741925D8 03/01/2023 6084.40003/20/2018 1,367,808.00 2.633 2.6701,314,350.86
State of Maryland1958 MUN 1,690,000.005741926L9 08/01/2024 1,1274.20010/19/2018 1,872,351.00 3.413 3.4611,724,613.25
State of Maryland2184 MUN 500,000.005741926N5 08/01/2025 1,4924.35012/16/2019 571,555.00 2.089 2.118542,720.74
State of Maryland - Dept/Trans2134 MUN 1,000,000.00574204WH2 06/15/2023 7144.45010/15/2019 1,077,960.00 1.893 1.9201,047,541.33
State of Michigan2002 MUN 825,000.005946108C4 05/15/2026 1,7793.85012/21/2018 849,015.75 3.452 3.500837,281.46
Menlo Park City School Dist.2104 MUN 1,000,000.00586840ND8 07/01/2027 2,1912.21410/08/2019 1,050,650.00 2.183 2.2141,000,000.00
Mtn. View-Whisman School Dist.1348 MUN 500,000.0062451FFK1 08/01/2021 312.97307/24/2014 501,145.00 2.893 2.933500,083.93
Marin Community College Dist.1858 MUN 500,000.0056781RGU5 08/01/2027 2,2223.27209/28/2017 557,550.00 2.791 2.830511,654.66
Marin Community College Dist.1973 MUN 120,000.0056781RGT8 08/01/2026 1,8573.17211/05/2018 132,366.00 3.452 3.500118,257.23
Marin Community College Dist.2084 MUN 250,000.0056781RJL2 08/01/2027 2,2223.33008/29/2019 279,620.00 1.874 1.900270,099.32
Marin Community College Dist.2287 MUN 310,000.0056781RJJ7 08/01/2025 1,4925.00003/06/2020 361,354.60 1.193 1.210356,300.99
Marin Community College Dist.2495 MUN 1,000,000.0056781RKH9 08/01/2030 3,3181.45102/25/2021 972,360.00 1.431 1.4511,000,000.00
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 15
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
Marin Community College Dist.2499 MUN 710,000.0056781RKH9 08/01/2030 3,3181.45102/25/2021 690,375.60 1.470 1.490707,607.20
Mt. San Antonio Community Coll1489 MUN 1,335,000.00623040GX4 08/01/2023 7614.10310/26/2015 1,436,633.55 2.490 2.5251,374,616.54
Mt. San Antonio Community Coll2208 MUN 230,000.00623040KQ4 08/01/2029 2,9532.56902/04/2020 249,720.20 2.533 2.569230,000.00
State of Mississippi1968 MUN 1,500,000.00605581LM7 11/01/2026 1,9493.75111/07/2018 1,704,420.00 3.377 3.4241,522,637.16
State of Mississippi1972 MUN 500,000.00605581LM7 11/01/2026 1,9493.75111/07/2018 568,140.00 3.401 3.449506,961.17
State of Mississippi2087 MUN 750,000.00605581HL4 12/01/2024 1,2492.98708/30/2019 808,582.50 1.745 1.770779,645.86
State of Mississippi2090 MUN 500,000.00605581HL4 12/01/2024 1,2492.98709/04/2019 539,055.00 1.783 1.807519,131.16
State of Mississippi2096 MUN 150,000.006055805W5 11/01/2025 1,5844.68109/09/2019 174,228.00 1.888 1.914166,933.26
State of Mississippi2189 MUN 250,000.006055805V7 11/01/2024 1,2194.51112/19/2019 281,740.00 2.079 2.108268,933.22
State of Mississippi2329 MUN 1,000,000.00605581LJ4 11/01/2023 8533.40803/20/2020 1,069,480.00 1.626 1.6491,039,653.85
City of Napa Solid Waste2055 MUN 595,000.00630337AL7 08/01/2024 1,1272.20008/08/2019 617,413.65 1.968 1.996598,543.52
New York St Envrnmntl Facs2007 MUN 450,000.0064985HWS2 07/15/2024 1,1102.12001/04/2019 468,243.00 2.860 2.900440,208.40
New York State Urban Dev Corp.2097 MUN 700,000.006500357D4 03/15/2026 1,7183.07009/09/2019 762,125.00 2.071 2.100729,710.71
New York State Envrnmntl Corp1933 MUN 2,000,000.0064986DEE1 06/15/2022 3492.43802/15/2018 2,039,380.00 2.624 2.6611,995,982.42
New York State Envrnmntl Corp2022 MUN 1,000,000.00649791CN8 03/01/2023 6084.69001/22/2019 1,071,330.00 2.752 2.7911,029,695.74
New York State Envrnmntl Corp2024 MUN 1,000,000.00649791CN8 03/01/2023 6084.69002/08/2019 1,071,330.00 2.751 2.7901,029,733.42
New York State Envrnmntl Corp2146 MUN 1,500,000.00649791PQ7 02/15/2025 1,3252.12010/31/2019 1,574,115.00 2.063 2.0911,501,509.35
New York State Envrnmntl Corp2224 MUN 580,000.00649791PS3 02/15/2027 2,0552.36001/30/2020 618,541.00 1.933 1.960592,123.56
City of Oakland2293 MUN 1,500,000.00672240WY0 01/15/2030 3,1202.11003/09/2020 1,572,255.00 1.436 1.4561,577,656.21
City of Oakland2307 MUN 1,500,000.00672240WY0 01/15/2030 3,1202.11003/13/2020 1,572,255.00 1.638 1.6611,552,840.34
City of Oakland2313 MUN 1,080,000.00672240WY0 01/15/2030 3,1202.11003/16/2020 1,132,023.60 2.247 2.2791,066,013.00
City of Oakland2316 MUN 1,500,000.00672240WX2 01/15/2029 2,7552.07003/16/2020 1,562,820.00 2.151 2.1811,488,474.68
Ohlone Community College Distr2165 MUN 600,000.00677765GY9 08/01/2027 2,2222.23711/22/2019 635,034.00 2.271 2.303597,788.65
Ohlone Community College Distr2175 MUN 280,000.00677765GY9 08/01/2027 2,2222.23712/06/2019 296,349.20 2.327 2.360278,090.29
Ohlone Community College Distr2179 MUN 970,000.00677765HA0 08/01/2029 2,9532.33712/11/2019 1,021,633.10 2.382 2.415964,549.83
Ohlone Community College Distr2341 MUN 1,185,000.00677765GZ6 08/01/2028 2,5882.28705/08/2020 1,254,144.75 1.849 1.8751,216,869.62
State of Ohio1688 MUN 800,000.00677522JB1 05/01/2023 6692.11009/13/2016 826,576.00 1.764 1.788804,422.11
State of Ohio1742 MUN 2,000,000.00677522JB1 05/01/2023 6692.11001/31/2017 2,066,440.00 2.485 2.5201,986,160.53
State of Ohio1832 MUN 900,000.006775207G7 04/01/2024 1,0054.97106/30/2017 1,009,593.00 2.416 2.450957,169.14
State of Ohio2308 MUN 500,000.00677521CT1 09/01/2026 1,8885.26203/13/2020 606,185.00 1.710 1.734585,841.24
Orchard School District1910 MUN 200,000.00685585FD8 08/01/2027 2,2223.12501/25/2018 213,742.00 3.208 3.253198,699.41
State of Oregon1682 MUN 570,000.0068609BGH4 05/01/2022 3042.50008/29/2016 581,303.10 1.528 1.550574,302.63
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 16
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
State of Oregon1974 MUN 500,000.0068607LXQ5 06/01/2027 2,1615.89211/06/2018 604,240.00 3.516 3.565550,349.39
State of Oregon2003 MUN 300,000.0068608USE7 08/01/2025 1,4922.87712/21/2018 315,804.00 3.156 3.200296,455.32
State of Oregon2015 MUN 445,000.0068607LXQ5 06/01/2027 2,1615.89201/16/2019 537,773.60 3.537 3.587497,004.43
State of Oregon2223 MUN 570,000.0068609TDT2 05/01/2024 1,0353.22701/30/2020 613,793.10 1.641 1.664594,258.54
State of Oregon2230 MUN 495,000.0068607LXQ5 06/01/2027 2,1615.89201/31/2020 598,197.60 2.583 2.619581,664.37
State of Oregon2266 MUN 1,000,000.0068607LXQ5 06/01/2027 2,1615.89202/24/2020 1,208,480.00 2.482 2.5171,181,395.91
State of Oregon2310 MUN 350,000.0068609BXT9 05/01/2027 2,1303.08003/13/2020 387,299.50 1.302 1.320384,158.50
State of Oregon2378 MUN 355,000.0068609TVS4 06/01/2030 3,2571.67207/02/2020 357,069.65 1.433 1.452361,436.91
City of Pacifica2138 MUN 1,015,000.0069511AAS3 06/01/2025 1,4312.56310/23/2019 1,072,733.20 2.469 2.5031,017,163.04
City of Pacifica2139 MUN 580,000.0069511AAT1 06/01/2026 1,7962.66310/23/2019 617,253.40 2.611 2.647580,388.54
Pasadena CA Public Finance Aut1985 MUN 665,000.00702274CP4 12/01/2023 8833.43812/06/2018 707,712.95 3.205 3.250667,765.44
Palo Alto Unified School Dist.1192 MUN 2,000,000.00697379UE3 08/01/2021 312.44105/10/2013 2,003,640.00 2.031 2.0602,000,580.95
Palo Alto Unified School Dist.1193 MUN 1,800,000.00697379UE3 08/01/2021 312.44105/13/2013 1,803,276.00 2.031 2.0601,800,522.84
Palo Alto Unified School Dist.1195 MUN 1,990,000.00697379UE3 08/01/2021 312.44105/15/2013 1,993,621.80 2.051 2.0801,990,547.32
Palo Alto Unified School Dist.1437 MUN 200,000.00697379UE3 08/01/2021 312.44101/27/2015 200,364.00 2.041 2.070200,057.54
Palo Alto Unified School Dist.1610 MUN 1,000,000.00697379UE3 08/01/2021 312.44105/12/2016 1,001,820.00 1.528 1.5501,000,710.32
Redondo Beach Unified School D2388 MUN 750,000.00757710UE6 08/01/2030 3,3181.66008/06/2020 744,855.00 1.439 1.459762,716.16
State of Rhode Island2192 MUN 260,000.0076222RYN6 01/15/2025 1,2942.00012/20/2019 271,544.00 2.231 2.262259,606.14
State of Rhode Island2219 MUN 1,500,000.0076222RXB3 04/01/2028 2,4663.25001/27/2020 1,682,895.00 2.077 2.1061,605,809.00
State of Rhode Island2239 MUN 550,000.0076222RXB3 04/01/2028 2,4663.25002/06/2020 617,061.50 1.990 2.018591,952.89
Rancho Santiago Comm College D2522 MUN 450,000.00752147HH4 09/01/2024 1,1580.63403/29/2021 449,568.00 0.625 0.633450,000.00
Redwood City School District2130 MUN 1,000,000.00757889EH9 08/01/2027 2,2222.28410/16/2019 1,052,120.00 2.252 2.2841,000,000.00
Redwood City School District2253 MUN 1,095,000.00757889EG1 08/01/2026 1,8572.15902/13/2020 1,145,950.35 1.727 1.7511,116,372.68
Santa Barbara Unified School D2385 MUN 490,000.00801315KU5 08/01/2029 2,9531.65307/21/2020 488,593.70 1.483 1.504495,479.84
San Bernardino Cmty College Di2166 MUN 1,500,000.00796720NC0 08/01/2028 2,5882.59012/12/2019 1,612,785.00 2.554 2.5901,500,000.00
San Bernardino Cmty College Di2365 MUN 2,000,000.00796720NV8 08/01/2029 2,9531.84807/07/2020 2,032,700.00 1.822 1.8482,000,000.00
County of Santa Clara1897 MUN 1,340,000.00801546PH9 08/01/2023 7612.50001/11/2018 1,393,305.20 2.436 2.4701,340,773.85
County of Santa Clara1899 MUN 1,460,000.00801546PJ5 08/01/2024 1,1272.68001/12/2018 1,540,781.80 2.643 2.6801,460,000.00
Santa Clara Valley Water Dist.2181 MUN 1,555,000.0080168ACV7 06/01/2028 2,5272.43412/12/2019 1,643,106.30 2.416 2.4501,553,438.01
Santa Cruz County Capital Fin.1906 MUN 465,000.0080181PCT2 06/01/2024 1,0662.50001/25/2018 486,631.80 2.968 3.010458,742.03
Santa Cruz County Capital Fin.1907 MUN 465,000.0080181PCU9 06/01/2025 1,4312.75001/25/2018 495,141.30 3.008 3.050460,130.94
Santa Cruz County Capital Fin.1908 MUN 470,000.0080181PCV7 06/01/2026 1,7963.00001/25/2018 507,703.40 3.107 3.150467,272.83
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 17
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
Santa Cruz County Capital Fin.1909 MUN 275,000.0080181PCW5 06/01/2027 2,1613.00001/25/2018 289,822.50 3.205 3.250271,805.76
San Dieguito Union High Sch Di2536 MUN 430,000.00797508JW9 08/01/2026 1,8571.07406/09/2021 431,745.80 1.059 1.074430,000.00
San Dieguito Union High Sch Di2537 MUN 435,000.00797508JX7 08/01/2027 2,2221.37206/09/2021 439,702.35 1.353 1.372435,000.00
Sequoia Union High School Dist2320 MUN 400,000.00817409N35 07/01/2025 1,4611.73503/18/2020 414,328.00 1.381 1.400405,145.56
Sequoia Union High School Dist2531 MUN 250,000.00817409N76 07/01/2029 2,9222.10304/30/2021 259,712.50 1.658 1.681257,834.07
City & County of San Francisco1441 MUN 360,000.00797646NL6 06/15/2022 3494.95002/09/2015 375,786.00 2.416 2.450367,824.95
City & County of San Francisco1509 MUN 1,000,000.00797646NC6 06/15/2025 1,4455.45011/27/2015 1,173,170.00 3.067 3.1101,079,541.87
City & County of San Francisco1711 MUN 2,105,000.00797646T48 06/15/2025 1,4452.29011/01/2016 2,211,365.65 2.219 2.2492,107,993.66
City & County of San Francisco1712 MUN 245,000.00797646T55 06/15/2026 1,8102.39011/01/2016 258,279.00 2.376 2.410244,781.71
City & County of San Francisco1839 MUN 230,000.00797646T48 06/15/2025 1,4452.29007/14/2017 241,621.90 2.682 2.720226,499.64
City & County of San Francisco2014 MUN 1,420,000.00797646ND4 06/15/2026 1,8105.60001/16/2019 1,714,451.20 3.304 3.3501,559,135.82
City & County of San Francisco2148 MUN 1,120,000.007976466C5 06/15/2029 2,9062.10010/31/2019 1,152,211.20 2.337 2.3691,098,581.51
San Francisco Cmnty Facs Dist1937 MUN 680,000.0079772EBC2 09/01/2027 2,2533.25003/02/2018 743,858.80 3.451 3.499671,169.80
San Francisco Cmnty Facs Dist2132 MUN 350,000.0079772ECL1 09/01/2029 2,9843.64810/11/2019 396,392.50 2.398 2.431380,724.96
San Francisco Cmnty Facs Dist2309 MUN 130,000.0079772ECJ6 09/01/2027 2,2533.46803/13/2020 143,863.20 1.577 1.599144,061.51
SF Bay Area Rapid Transit Dist1938 MUN 2,100,000.00797669XU7 07/01/2021 02.38703/07/2018 2,100,000.00 2.494 2.5282,100,000.00
SF Bay Area Rapid Transit Dist1939 MUN 1,500,000.00797669XU7 07/01/2021 02.38703/07/2018 1,500,000.00 2.497 2.5311,500,000.00
SF Bay Area Rapid Transit Dist2018 MUN 875,000.00797669XU7 07/01/2021 02.38701/17/2019 875,000.00 2.544 2.579875,000.00
SF Bay Area Rapid Transit Dist2029 MUN 200,000.00797669XW3 07/01/2023 7302.62102/25/2019 208,724.00 2.672 2.710199,664.37
Sierra Joint Com. College Dist2501 MUN 585,000.00826239GD1 08/01/2029 2,9531.44503/09/2021 576,347.85 1.425 1.445585,000.00
Sierra Joint Com. College Dist2535 MUN 500,000.00826239GD1 08/01/2029 2,9531.44505/27/2021 492,605.00 1.461 1.481498,616.17
San Jose Evergreen Cmnty Colll1966 MUN 315,000.00798189PK6 09/01/2027 2,2533.72810/29/2018 356,416.20 3.676 3.727315,000.00
San Jose Evergreen Cmnty Colll2105 MUN 500,000.00798189QA7 08/01/2028 2,5882.35010/01/2019 529,210.00 2.317 2.350500,000.00
San Jose Unified School Dist.1435 MUN 580,000.00798186C83 08/01/2023 7612.50001/29/2015 605,653.40 2.663 2.700577,853.41
San Jose Unified School Dist.2518 MUN 1,000,000.00798186N81 08/01/2025 1,4920.55803/15/2021 988,720.00 0.739 0.750992,295.56
Santa Monica Cmnty College Dis2025 MUN 215,000.00802385QW7 08/01/2022 3962.90802/19/2019 221,338.20 2.714 2.752215,347.69
Santa Monica Cmnty College Dis2091 MUN 315,000.00802385RC0 08/01/2028 2,5883.47209/05/2019 356,400.45 1.972 2.000344,945.24
Santa Monica Cmnty College Dis2481 MUN 570,000.00802385RV8 08/01/2030 3,3181.69601/22/2021 569,709.30 1.499 1.520578,455.75
Santa Monica Cmnty College Dis2482 MUN 600,000.00802385RT3 08/01/2028 2,5881.49601/22/2021 599,520.00 1.085 1.100616,115.67
San Mateo Cnty Comm. College D2521 MUN 2,000,000.00799038NP5 09/01/2024 1,1580.50004/14/2021 1,992,820.00 0.444 0.4502,003,128.68
San Mateo Cnty Comm. College D2523 MUN 1,500,000.00799038NP5 09/01/2024 1,1580.50004/14/2021 1,494,615.00 0.444 0.4501,502,346.51
San Mateo Union High School Dt1518 MUN 180,000.00799017KV9 09/01/2021 622.72001/19/2016 180,754.20 2.046 2.075180,181.66
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 18
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
San Mateo Union High School Dt1902 MUN 1,000,000.00799017UW6 09/01/2025 1,5232.69901/16/2018 1,067,960.00 2.786 2.825995,295.08
San Mateo Union High School Dt1940 MUN 1,000,000.00799017UW6 09/01/2025 1,5232.69903/09/2018 1,067,960.00 2.959 3.000988,833.58
San Mateo Union High School Dt2178 MUN 1,565,000.00799017VM7 09/01/2028 2,6192.54212/11/2019 1,665,660.80 2.311 2.3431,584,969.90
Solano Cnty Community Clg Dist2176 MUN 1,150,000.0083412PFQ0 08/01/2028 2,5882.71712/09/2019 1,216,044.50 2.462 2.4961,166,047.71
South Pasadena Unified School1914 MUN 180,000.00839278JM1 08/01/2027 2,2223.00002/15/2018 197,091.00 3.057 3.100179,055.10
South Pasadena Unified School2161 MUN 370,000.00839278KC1 08/01/2029 2,9535.00012/12/2019 463,369.50 2.598 2.634432,125.19
South Pasadena Unified School2162 MUN 250,000.00839278KB3 08/01/2028 2,5885.00012/12/2019 307,852.50 2.549 2.584288,118.77
South Pasadena Unified School2163 MUN 145,000.00839278KA5 08/01/2027 2,2225.00012/12/2019 175,632.70 2.500 2.534164,660.61
South Pasadena Unified School2164 MUN 390,000.00839278JZ2 08/01/2026 1,8575.00012/12/2019 463,639.80 2.378 2.411437,159.77
San Rafael City High Sch Distr2150 MUN 1,755,000.00799289MR1 08/01/2024 1,1271.96511/13/2019 1,819,478.70 1.938 1.9651,755,000.00
Sunnyvale Elementary Sch Distr2100 MUN 135,000.00867578UT1 09/01/2028 2,6192.19009/19/2019 141,037.20 2.157 2.187135,000.00
Sunnyvale Elementary Sch Distr2101 MUN 135,000.00867578US3 09/01/2027 2,2532.09009/19/2019 140,794.20 2.061 2.090135,000.00
Tracy Unified School District2493 MUN 500,000.00892404CN2 08/01/2029 2,9531.64402/08/2021 488,830.00 1.437 1.457507,072.45
Temecula Valley Unified School2539 MUN 250,000.0087970GPS0 08/01/2028 2,5881.50306/16/2021 249,582.50 1.482 1.503250,000.00
State of Tennessee1673 MUN 1,000,000.00880541XY8 08/01/2026 1,8572.11608/25/2016 1,054,030.00 1.923 1.9501,007,630.12
State of Tennessee1674 MUN 1,650,000.00880541XX0 08/01/2025 1,4922.06608/25/2016 1,731,658.50 1.893 1.9201,658,993.15
State of Tennessee1676 MUN 700,000.00880541XX0 08/01/2025 1,4922.06608/25/2016 734,643.00 1.893 1.920703,815.28
State of Tennessee2001 MUN 205,000.00880541QU4 08/01/2024 1,1273.72812/20/2018 224,436.05 2.860 2.900209,794.20
State of Texas1482 MUN 920,000.00882723PP8 10/01/2021 922.58910/14/2015 925,556.80 1.864 1.890921,513.31
State of Texas1708 MUN 110,000.00882722VJ7 04/01/2022 2743.67310/19/2016 112,818.20 1.825 1.850111,424.15
State of Texas1855 MUN 250,000.00882723EN5 08/01/2025 1,4923.83209/22/2017 258,495.00 2.747 2.785259,528.50
State of Texas2195 MUN 1,500,000.008827237P8 10/01/2025 1,5533.05112/23/2019 1,637,790.00 1.975 2.0031,562,753.56
State of Texas2225 MUN 940,000.008827237T0 10/01/2029 3,0143.52101/30/2020 1,073,075.80 2.191 2.2211,030,226.23
State of Texas2255 MUN 1,265,000.008827237T0 10/01/2029 3,0143.52102/14/2020 1,444,086.05 2.192 2.2221,386,369.95
State of Texas2311 MUN 250,000.008827237N3 10/01/2024 1,1882.89903/16/2020 267,930.00 1.231 1.248262,998.81
State of Texas2541 MUN 245,000.008827235K1 10/01/2025 1,5532.92206/30/2021 266,408.10 0.641 0.650268,294.08
University of California2077 MUN 1,500,000.0091412GQG3 05/15/2025 1,4143.05008/26/2019 1,623,210.00 1.930 1.9571,559,724.00
University of California2095 MUN 1,000,000.0091412GQG3 05/15/2025 1,4143.05009/09/2019 1,082,140.00 1.797 1.8211,044,967.74
State of Utah1731 MUN 610,000.00917542QR6 07/01/2024 1,0964.55401/04/2017 646,044.90 2.904 2.944636,251.85
State of Utah1990 MUN 1,000,000.00917542QU9 07/01/2021 03.36911/29/2018 1,000,000.00 2.959 3.0001,000,000.00
State of Utah2306 MUN 1,500,000.00917542QV7 07/01/2025 1,4613.53903/13/2020 1,600,860.00 1.948 1.9751,588,630.19
State of Washington1672 MUN 250,000.0093974DHW1 08/01/2022 3962.74008/08/2016 256,890.00 1.504 1.524253,136.36
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
June 30, 2021
Par Value
Days To
Maturity
Maturity
Date
Current
RateMarket Value
Fund ALL - Portfolio Listings
Investments by Fund Page 19
CUSIP Investment #Issuer
Purchase
Date Book Value
YTM
360
YTM
365
Municipal Bonds
State of Washington1721 MUN 515,000.0093974CPH7 08/01/2022 3964.63612/05/2016 539,900.25 2.465 2.500526,045.76
State of Washington1778 MUN 1,500,000.0093974CPG9 08/01/2021 314.58604/12/2017 1,505,385.00 2.081 2.1101,502,942.87
State of Washington1802 MUN 485,000.0093974CRC6 08/01/2024 1,1274.66905/23/2017 545,047.85 2.416 2.450515,247.86
State of Washington2196 MUN 500,000.0093974CRC6 08/01/2024 1,1274.66912/24/2019 561,905.00 1.978 2.005539,030.87
Subtotal and Average 164,245,443.99 160,445,000.00 170,665,750.35 2.270 2.302 1,537
Supranationals (World Bank) Bonds
Inter-American Dev. Bank1978 IADB 1,500,000.004581X0CZ9 09/14/2022 4401.75011/09/2018 1,528,170.00 3.106 3.1501,476,379.77
Inter-American Dev. Bank2528 IADB 2,000,000.004581X0DV7 04/20/2026 1,7540.87504/20/2021 1,999,820.00 0.910 0.9231,995,485.39
Intl Bk Recon & Development1976 IBRD 1,500,000.00459056LD7 01/19/2023 5677.62511/08/2018 1,670,535.00 3.111 3.1551,596,589.82
Intl Bk Recon & Development1982 IBRD 1,000,000.00459058GL1 09/27/2023 8183.00011/27/2018 1,058,290.00 3.018 3.060998,748.35
Intl Bk Recon & Development2106 IFC 1,500,000.0045950VNF9 09/20/2024 1,1771.70009/20/2019 1,503,180.00 1.676 1.7001,500,000.00
Intl Bk Recon & Development2470 IBRD 1,500,000.00459058JL8 10/28/2025 1,5800.50001/08/2021 1,481,535.00 0.480 0.4871,500,807.30
Intl Bk Recon & Development2492 IBRD 1,500,000.00459058JS3 02/10/2026 1,6850.65002/10/2021 1,483,335.00 0.641 0.6501,500,000.00
Intl Bk Recon & Development2497 IBRD 1,500,000.0045905U5Y6 02/18/2026 1,6930.60002/18/2021 1,476,945.00 0.591 0.6001,500,000.00
Intl Bk Recon & Development2498 IBRD 1,500,000.00459058JL8 10/28/2025 1,5800.50002/18/2021 1,481,535.00 0.591 0.6001,493,611.23
Intl Bk Recon & Development2510 IBRD 1,500,000.00459058JL8 10/28/2025 1,5800.50003/01/2021 1,481,535.00 0.787 0.7981,481,045.82
Intl Bk Recon & Development2534 IBRD 1,500,000.00459058JS3 02/10/2026 1,6850.65005/26/2021 1,483,335.00 0.833 0.8451,486,809.77
International Finance Corp.2217 IFC 1,266,000.0045950VNR3 01/15/2025 1,2941.62501/27/2020 1,269,747.36 2.186 2.2161,266,000.00
International Finance Corp.2441 IFC 1,000,000.0045950VPE0 10/15/2025 1,5670.25010/30/2020 981,600.00 0.497 0.5041,000,000.00
International Finance Corp.2454 IFC 1,500,000.0045950VPH3 11/15/2025 1,5980.25011/30/2020 1,479,150.00 0.683 0.6921,500,000.00
International Finance Corp.2483 IFC 1,500,000.0045950VPJ9 01/15/2026 1,6590.58001/25/2021 1,473,510.00 0.501 0.5081,504,792.46
International Finance Corp.2502 IFC 1,500,000.0045950VPJ9 01/15/2026 1,6590.58002/11/2021 1,473,510.00 0.522 0.5301,503,343.53
International Finance Corp.2503 IFC 1,500,000.0045950VPS9 02/26/2026 1,7010.50002/26/2021 1,480,035.00 0.616 0.6251,491,424.13
International Finance Corp.2514 IFC 2,000,000.0045950VPT7 03/15/2026 1,7180.50003/15/2021 1,985,000.00 0.808 0.8192,000,000.00
International Finance Corp.2515 IFC 1,500,000.0045950VPU4 03/23/2026 1,7260.75003/23/2021 1,501,350.00 0.746 0.7571,499,489.40
International Finance Corp.2517 IFC 2,000,000.0045950VPU4 03/23/2026 1,7260.75003/23/2021 2,001,800.00 0.887 0.9001,986,138.16
International Finance Corp.2532 IFC 1,500,000.0045950VPY6 05/15/2026 1,7790.50005/28/2021 1,497,735.00 1.006 1.0201,500,000.00
Subtotal and Average 31,780,665.13 31,766,000.00 31,791,652.36 1.118 1.133 1,495
Total Investments and Average 585,031,769.24 579,106,815.53 593,830,370.69 1.560 1.582 1,437
Portfolio CPA
AP
Run Date: 07/05/2021 - 01:53 FI (PRF_FI) 7.3.11
Report Ver. 7.3.11
1 General Investment Guidelines:
a) The max. stated final maturity of individual securities in the portfolio should be 10 years.Full Compliance
b) A max. of 30 percent of the par value of the portfolio shall be invested in securities with maturities
beyond 5 years.28.6%
c) The City shall maintain a minimum of one month's cash needs in short term investments.Full Compliance
d) At least $50 million shall be maintained in securities maturing in less than 2 years.
Plus two managed pool accounts which provide instant liquidity:
- Local Agency Investment Fund (LAIF) - maximum investment limit i $75 million $67.4 million
- Fidelity Investments $4.5 million
e) Should market value of the portfolio fall below 95 percent of the book value, report this fact within a
reasonable time to the City Council and evaluate if there are risk of holding securities to maturity.101.50%
d) Commitments to purchase securities newly introduced on the market shall be made no more than
three (3) working days before pricing.Full Compliance
f) Whenever possible, the City will obtain three or more quotations on the purchase or sale of
comparable securities (excludes new issues, LAIF, City of Palo Alto bonds, money market
accounts, and mutual funds).Full Compliance
2 U.S. Government Securities:Full Compliance
a) There is no limit on purchase of these securities.
b) Securities will not exceed 10 years maturity.
3 U.S. Government Agency Securities:Full Compliance
a) There is no limit on purchase of these securities except for:
Callable and Multi-step-up securities provided that:
- The potential call dates are known at the time of purchase;
- the interest rates at which they "step-up" are known at the time of purchase; and
- the entire face value of the security is redeemed at the call date.
- No more than 25 percent of the par value of portfolio.24.00%
b) Securities will not exceed 10 years maturity.
4 California State, California Local Government Agencies, and other United States State Bonds:Full Compliance
a)Having at time of investment a minimum Double A (AA/Aa2) rating as provided by a nationally
recognized rating service (e.g., Moody’s, Fitch, and/or Standard and Poor’s).
b)May not exceed 40 percent of the par value of the portfolio.27.70%
5 Certificates of Deposit (CD):Full Compliance
a) May not exceed 20 percent of the par value of the portfolio;None Held
b) No more than 10 percent of the par value of the portfolio in collateralized CDs in any institution.
c) Purchase collateralized deposits only from federally insured large banks that are rated by
a nationally recognized rating agency (e.g. Moody's, Fitch, and/or Standard & Poor's).
d) For non-rated banks, deposit should be limited to amounts federally insured (FDIC)
e) Rollovers are not permitted without specific instruction from authorized City staff.
6 Banker's Acceptance Notes (BA):Full Compliance
a) No more than 30 percent of the par value of the portfolio.None Held
b) Not to exceed 180 days maturity.
c) No more than $5 million with any one institution.
$135.8 million
2.33%
Attachment C
Investment Policy Compliance
As of June 30, 2021
Investment Policy Requirements
Compliance
Check / Actual
Attachment C
Investment Policy Compliance
As of June 30, 2021
Investment Policy Requirements
Compliance
Check / Actual
7 Commercial Paper:Full Compliance
a) No more than 15 percent of the par value of the portfolio.None Held
b) Having highest letter or numerical rating from a nationally recognized rating service.
c) Not to exceed 270 days maturity.
d) No more than $3 million or 10 percent of the outstanding commercial paper of any one institution,
whichever is lesser.
8 Short-Term Repurchase Agreement (REPO):Full Compliance
a) Not to exceed 1 year.None Held
b) Market value of securities that underlay a repurchase agreement shall be valued at 102 percent or
greater of the funds borrowed against those securities.
9 Money Market Deposit Accounts Full Compliance
a) Liquid bank accounts which seek to maintain a net asset value of $1.00.
10 Mutual Funds:Full Compliance
a) No more than 20 percent of the par value of the portfolio.None Held
b) No more than 10 percent of the par value with any one institution.
11 Negotiable Certificates of Deposit (NCD):Full Compliance
a) No more than 20 percent of the par value of the portfolio.6.13%
b) No more than $5 million in any one institution.Federally Insured
12 Medium-Term Corporate Notes:Full Compliance
a) No more than 10 percent of the par value of the portfolio.4.01%
b) Not to exceed 5 years maturity.
c) Securities eligible for investment shall have a minimum rating of AA or Aa2 from a nationally
recognized rating service.
d) No more than $5 million of the par value may be invested in securities of any single issuer, other
than the U.S. Government, its agencies and instrumentality.
e) If securities owned by the City are downgraded by either rating agencies to a level below AA it
shall be the City's policy to review the credit situation and make a determination as to whether
to sell or retain such securities.
13 Supranational Organizations Securities:Full Compliance
a) Securities will not exceed 5 years maturity
b) No more than 20 percent of the par value of the portfolio.5.49%
c) No more than 10 percent in any one institution.
d) Securities eligible for investment shall have a minimum rating of AA or Aa2 from a nationally
recognized rating service.
14 Prohibited Investments:
a) Reverse Repurchase Agreements
b) Derivatives as defined in Appendix B of the Investment Policy
15 All securities shall be delivered to the City's safekeeping custodian, and held in the name of the
City, with the exception of :
- Certificates of Deposit, Mutual Funds, and Local Agency Investment Fund (LAIF)
Full Compliance
None Held
Full Compliance
City of Palo Alto (ID # 13474)
City Council Staff Report
Report Type: Informational Report Meeting Date: 8/9/2021
City of Palo Alto Page 1
Summary Title: City Council Recess Summary Report
Title: City Council Recess Summary Report
From: City Manager
Lead Department: City Manager
DISCUSSION
The following informational report provides a brief update on activities accomplished during
the City Council’s July recess. The updates are organized by department. While the summary is
not an exhaustive list of staff activities, it seeks to inform the City Council and the broader
community about items completed since the last City Council meeting of the f iscal year or
recent efforts underway. The report is transmitted with the August 9 City Council meeting
packet.
City Manager’s Office
Tracking $11M in Community Project Funding Applications
On July 16, 2021, Representative Anna Eshoo announced she was successful in securing $5
million for local projects in Palo Alto, including $2 million for the mental health alternative
response pilot program and $3 million to renovate Palo Alto Museum's historic Roth Building.
The funds still need approval by the US House and Senate but they continue to advance. Plus,
Senator Alex Padilla has posted his earmark requests that he sent to the Senate Appropriations
Committee for the Transportation, Housing, and Urban Development Subcommittee. His
requests included $6 million towards the Palo Alto Fire Station No. 4 renovation project. All
funds are not yet guaranteed until approved by both the US House and Senate. But if
approved, in total, with $2 million for mental health services, $3 millio n for the Palo Alto
Museum, and $6 million for Fire Station No. 4, Palo Alto could receive $11 million for local
projects. Read more here.
Continued Progress on Race and Equity Framework
The City Manager’s Office continues to move forward several efforts focused on Race and
Equity, including a series of community engagement opportunities. The approaches range from
panel discussions, Q and A sessions, speaker series, and public forums, to digital conversations
through a social media campaign and online forum over the next several months. A recent blog
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post outlines a comprehensive update on Council directives and actions and recent community
events and engagement activities.
A brief description of related programs and events are listed below:
• Palo Alto Public Art Open Call For Artists: Dr. Martin Luther King Jr. & Coretta Scott King
Artist Residency (King Residency) — Sunday, August 8, 11:59 p.m. deadline
The Palo Alto Public Art Program is inviting individual artists, collectives, and keystone
community leaders/artist partnerships experienced in creative community engagement and
outreach, to apply to be part of the first two rounds of King Art ist Residencies for the Palo
Alto Public Art Program. The selected artist or team will be asked to engage the community
in conversations about equity, inclusion, and belonging in Palo Alto, resulting in a final
artwork that will be displayed on Dr. Martin Luther King Jr. and Coretta Scott King Plaza in
front of City Hall for a period of 6 months to one year. This opportunity is open to
individuals over the age of 18 and residing in Santa Clara, San Mateo, Alameda, Contra
Costa, Santa Cruz and San Francisco counties. We strongly encourage artists who are Black,
Indigenous, and People of Color to apply.
• The Black Index – Runs through August 14
The Palo Alto Art Center is holding an exhibition titled The Black Index through August 14.
Featuring the work of Dennis Delgado, Alicia Henry, Kenyatta A.C. Hinkle, Titus Kaphar,
Whitfield Lovell, and Lava Thomas, the exhibit built upon the traditio n of Black self-
representation as an antidote to colonialist images. Curated by Bridget R. Cooks, Associate
Professor at the Department of African American Studies and the Department of Art His tory
at the University of California Irvine, the exhibit features a wide range of art by Black artists,
conversations featuring the artists about the role of artistic representation in
acknowledging, honoring and celebrating Black women, as well as poetry reading and
thematic overviews of the displayed art.
• Black American Art History: People, Places, and Things — Friday, August 13 at 5 p.m.
In these free virtual Friday evening presentations, The Black Index exhibition curator Bridget
R. Cooks will offer a thematic overview of art by Black American artists from the nineteenth
to the twenty-first centuries. Discover new favorite artists, styles, and stories in these
engaging sessions. Register for the session.
• Palo Alto Public Library Reconnect With Your Community: HP Laptop Donation Drive —
Accepting Donations through August 31
The Palo Alto City Library has partnered with HP to repurpose use d Windows laptops (Dell,
HP, Microsoft, etc.) and donate them to local community partners who work with
underserved students and families. HP will safely wipe the data on donated laptops using
their HP Refresh software. Learn more about this program.
• 7-Day Equity Book List for Children
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Spend 7 days with your children reading books on racial equity and anti-racism. Palo Alto
City libraries provides a curated collection and discussion question for each day. Check out
each days’ curated program: Day 1, Day 2, Day 3, Day 4, Day 5, Day 6, Day 7. Want to go the
extra mile? Form a book club and work with some friends! There’s no due date and no
grades. There are books, videos, questions and opportunities for deeper connections and
understandings.
• All books on these lists can be found in PAUSD elementary school libraries in print or digital
format, or at the Palo Alto City Library. This list was curated in partnership with the Palo
Alto Unified School District and connected to the 21-Day Racial Equity Habit Building
Challenge conducted in February this year. The Palo Alto City Library also offers reading lists
for adults, teens and kids.
Community Services Department
Delivered Full Summer Camp Season
The Community Services Department launched virtual and in-person summer camps in June,
with in-person camps being the most popular in July. Camps include music, dance and theatre,
art, science, and sports/recreation.
Special interest camps are also offered, such as LEGO, STEM and cooking camps. Mayor DuBois
made a special appearance on July 23 at Kidizens’ camp, where kidizens build their own small-
scale cities with LEGOs and learn their decisions have real impact on others. The camp ers built
their own versions of cities including police stations, schools, grocery stores, fire stations and
more. They were eager to show Mayor DuBois where his house would be in their cities and
enjoyed hearing about the Mayor's duties. They were also ve ry excited to hear about the
details of the new police headquarters coming in 2023. All in-person camps are following
masking, social distancing and hygiene guidelines. Each camp had a limited number of campers
and many camps that are traditionally held inside, were moved outside.
Restored Special events
CSD brought back several events in July, offering a space for the community to come together.
Although the annual Fourth of July Chili Cook-Off wasn’t possible, there was a community
celebration featuring live music and games to honor the holiday. The Twilight Summer Concert
Series kicked-off its season on July 17, drawing over 1,500 people to Rinconada Park to hear the
Sun Kings. The next concert is August 14 at Rinconada Park.
Summer Hot Dog Productions returned to the Children’s Theatre to produce The Berenstain
Bears – A Country Musical, which opened on July 21 and runs through August 8. Shows are
Wednesday through Sunday at 6:30 p.m.
Public Art continues to brighten community spirit: ArtLift Microgrants continue to fund
uplifting temporary art projects and experiences in Palo Alto’s commercial areas and
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neighborhoods. Several new projects are currently on display through September, such as
the Free Little Art Gallery of Palo Alto, Game of Cones, and Love Not Hate. All ArtLift projects
and their locations can be found here.
In association with The Black Index Exhibition, the Art Center offered two virtual conversations
about Black artists. These included an overview of art by Black American artists from the
nineteenth to the twenty-first centuries, and a conversation about Black creativity, artistic
inspiration, and the importance of mentorship. The Black Index Exhibition is on display through
August 14.
Office of Emergency Services
In addition to substantial activities related to the ongoing pandemic, OES continues its "all
hazards" mission, supporting planning, response, and mitigation activities across a wide range
of planned events, public safety incidents, and regional planning and coordination efforts.
Received New Solar Generator Trailer
OES is pleased to announce that it has taken delivery of the new Solar Generator Trailer (SGT)—
a large solar array and battery system, capable of powering the Mobile Emergency Operations
Center (MEOC) indefinitely, reducing our carbon footprint as well as our vulnerability and
exposure to fuel supply chain risks. OES has also continued important work on the topic of
wildland fire and foothills safety. This staff report provides some background information. A
study session with City Council is pending.
Fire Department
Continued Oversight of Matadero Creek
The Fire Department continues to oversee mitigation of a May 6 diesel oil spill consider the
incident at Matadero Creek to be stable. Soil remediation continues on the VA property while
regular monitoring of the creek at 16 locations indicates that Matadero Creek is largely
remediated with no observed impacts to fish or wildlife. The sampling data continue to show
that the boom system is continuing to keep the residual contained. All work is being condu cted
to ensure that wildlife remain protected throughout the remediation.
The Palo Alto Fire Department remains in Unified Command, which means the Palo Alto Fire
Department Hazmat Bureau is working as a cohesive unit through all phases of this incident
with the VA Palo Alto Health Care System, City of Palo Alto Stormwater staff, California
Department of Fish and Wildlife, the San Francisco Regional Water Board, the Santa Clara Valley
Water District and 3rd party remediation and environmental scientist experts.
Representatives from regulatory agencies continue to meet to review all aspects of the
incident, including cause of the release, continued containment of the diesel and remediation
of the soil and water. Action plans continue to evolve based on monitoring results and expert
City of Palo Alto Page 5
recommendations. See the latest blog post here.
Organized Wildfire Preparedness Community Meeting
The Palo Alto Fire Department is hosting a Wildfire Preparedness Community Meeting August
19 from 6:30 p.m. to 8 p.m. The team will review the basic steps reduce the impacts of wildfires
to property, and how to plan for a potential evacuati on and re-entry. Participants can meet
with local agency representatives, ask questions, and get better informed. Register for this
meeting here.
Administrative Services Department
Transitioned Fiscal Year Activities
Over the past 6 weeks, ASD staff have been hard at work transitioning from one fiscal year to a
new fiscal year, it is the “New Years” for financial staff. Staff completed the normal review of
contracts and revenues and expenses to begin the annual comprehensive financial report for FY
2021 and begin the FY 2022 fiscal year in the newly upgraded enterprise resource planning
system (ERP) and ensured continuity of business. Staff has also completed other year-end
activities like the annual inventory of both warehouses at the Municipal Services Center and
Regional Water Quality Control Plant (RWQCP) requiring the physical count of inventory with
no material discrepancies and implementation of employment contract for payroll processing.
Other Administrative Activities
Other staff activities included implementing programs approved by the City Council in June
such as the City’s Tenant Rent Relief program and waiver of the Business R egistry and
Downtown Business Improvement District fees as well as further scoping of and drafting
economic development services in preparation for Council review upon return from summer
break. A new process for submitting Utility User taxes (UUT) and Tran sient Occupancy Taxes
(TOT) has been coordinated and implemented allowing for online submittal as of August 2021
for July tax remittance. Divisions across the department have worked to prepare for and
implement changes in operations for the City’s continued reactivation, most notably the walk-in
window hours Tuesday-Thursday to assist the community in administerial transactions.
Human Resources Department
As a result of continued fiscal challenges and actions approved as part of the FY 2022 adopted
budget, HR staff completed position reductions and layoffs, and focused on filling high priority
and specialized vacancies. Staff also partnered with Community Services to hire and onboard
employees for summer camps.
Responded to Rapidly Changing COVID-19 Requirements
A significant amount of staff’s time and resources were dedicated to monitoring, reporting and
ensuring safe work practices related to COVID-19, including assisting with the administration of
employee and community testing.
City of Palo Alto Page 6
Advanced Confirming Appointments of New Directors for Library and Information Technology
The City Council will consider confirming the appointments of new Director of Library Services
Gayathri Kanth and Director of IT Darren Numoto—both of whom served as interim directors
with great leadership during the pandemic—at the August 9 meeting. Recruitment for these
vacancies were conducted prior to the pandemic. However, final appointments were put on
hold due to a COVID-19-related hiring freeze. Read the full release here.
Library Department
During Council recess, the Library accomplished the following:
Advanced Grants
• With a $20,000 grant from the California State Library, the Library created a successful
set of “Read Together Storytime” kits, aiming to promote equality and inclusion in the
community.
• With a grant fund from the Pacific Library Partners, the Library partnered with Space
Cookies, a community robotic team of the Girl Scout of America, to start building a
harvesting robot.
Events and Activities
• Little Ones Storytime in the Secret Garden started in mid-July at the Children’s Library.
This is the Library’s first in-person, outdoor event that has attracted up to 60+ children
and caregivers.
• The 2021 Summer Reading Program launched on July 1, with over 1300 signups. This
year’s theme of “Reconnect With Your Community,” provided various events and
challenges for the summer.
• Library staff have been participating in a California State Library training program on
cultivating racial equity and inclusion .
Upcoming Months:
• The Library is planning on reopening College Terrace and Downtown Libraries late-
August, and expanding hours at Mitchell Park and Rinconada in mid/late -September;
Full reopening will happen once the library is able to hire staff to fill vacant positions.
• The Library will be setting up video streaming for the community to view the harvestin g
robot in action this fall.
• The Library is working on offering lockers and vending machines for 24/7 access to
reserved library items and popular materials later this fiscal year.
City of Palo Alto Page 7
Office of Transportation
Prepared Safe Routes to Schools (SRTS)
The Office of Transportation team coordinated an Adaptive Cycling event for PAUSD
Exceptional Needs elementary school students on June 30th. In addition, the team took
delivery of the Mobile Information Kiosk E-bike (MIKE), a new tool for SRTS outreach. All
secondary schools will have Back to School events with free bike repair, Bike Index registration,
helmet checks, and safety information. Also, for middle schools, SRTS will conduct bike
orientations for incoming 6th graders.
Engaged Community on South Palo Alto Bikeways
Staff made progress in the project evaluation phase through a Community Engagement
Summary webinar on June 22, 2021. Staff brought an initial Preferred Concept Plan to PTC on
July 14, 2021. The South Palo Alto Bikeways concepts will be reviewed at City Council on
August 9, 2021.
Supported the Pedestrian and Bicycle Advisory Committee (PABAC)
PABAC held a joint Mountain View Bicycle and Pedestrian Advisory Committee (MV BPAC) and
Palo Alto PABAC meeting on June 30.
Managed Parking
Parking staff have been manually managing permit issuance while our new permit vendor
system is ramping up and operating. Staff are developing new plans and policies for parking
programs which will be brought to Council in Fall. Parking enforcement (ticketing) has been
paused in all commercial and residential parking districts since March 2020 due to the
pandemic. Enforcement will resume on October 1, 2021 in all commercial and residential
parking districts. Vehicles without valid permits will receive warning notice s only, but no
tickets/citations through September 30, 2021.
Implemented School Zone Speed Limit Project
The installation of the School Zone Speed Limit of 20-miles-per-hour is currently in progress to
comply with updated state law, and the City’s municipal code requirements establishing speed
zones in Palo Alto.
Advanced Crescent Park Neighborhood Traffic Calming Project
The design of the Traffic Calming pilot improvement project in the Crescent Park
neighborhood is complete. Staff is preparing for the installation of improvements including
bicycle lane protection on University Avenue & W Crescent Drive, curb extension and related
improvements at Southwood Drive & East Crescent Drive, and traffic circle pilot at Hamilton
Avenue, Center Drive & Southwood Drive. This project was reviewed by City Council at its
November 19, 2020 meeting (item # 11603).
City of Palo Alto Page 8
Continued Alma Street & Churchill Avenue Safety Improvements Project
Staff is continuing to work towards the design of the safety improvements at the railroad
crossings of Alma Street & Churchill Avenue. The project includes pre-signal, sidewalk
modification, resurfacing, signing, striping, and modifications to the traffic signal. This project is
separate and independent from the ongoing rail grade separation conversations, and addresses
more immediate safety concerns at this crossing. Council approved the concept plan in May
2021 and the design is expected to be complete by December 2021. Construction is
anticipated to begin in Summer of 2022.
Continued Connecting Palo Alto - Grade Separation Projects along Caltrain Corridor
With the completion of the XCAP review of grade separation alternatives and preparation of
the final report, a City Council study session was held on March 23, 2021. After the review of
the XCAP report and considering the XCAP recommendation, the City Council on April 26, 2 021,
removed the two tunnel alternatives 1) South Palo Alto Tunnel (Passenger and Freight) 2) South
Palo Alto Tunnel (With At-Grade Freight) from further consideration for grade separation.
Upcoming discussions with the City Council are tentatively scheduled for:
• Summer 2021: Council review of the Charleston/Meadow alternatives still under
consideration, then provide direction on additional studies/next phase of the project.
This is currently scheduled for August 23, 2021 City Council meeting.
• Fall 2021: Council review of the Churchill alternatives still under consideration, then
provide direction on additional studies/next phase of the project.
• Fall 2021/Winter 2022: Council to reconvene the Rail Committee and discuss financial
considerations.
In addition, Staff from the three cities of Sunnyvale, Mountainview, and Palo Alto reached an
agreement for allocation of the Measure B funding to be based proportionally on the number
of the existing at-grade locations in each jurisdiction, which will lead to 50% of such funding to
be allocated to the City of Palo Alto. A joint letter regarding this will be before Council for
review and approval on August 9, 2021.
Other Projects Currently in Design
• San Antonio/Charleston Road Improvement Project
• Churchill Avenue Enhanced Bikeway Project
Ongoing Work
Transportation Planning staff have been conducting development reviews and providing
continued support for Housing Element Working Group meetings, S/CAP Implementation
Planning, and Uplift Local coordination. Engineering staff have reviewed Traffic Control Plan for
Encroachment permits, Public Works Projects, and Utility Projects. And staff have been
reviewing and responding to 311 requests. OOT Administration has been working on contract
City of Palo Alto Page 9
management, developing new Requests for Proposals (RFPs), encumbering funds for contracts,
and conducting revenue forecasting necessary for various staff reports.
Planning and Development Services Department
Submitted RHNA Appeal
On July 9, PDS, in collaboration with the City Attorney’s Office, filed an appeal of the City’s
Regional Housing Needs Allocation. The appeal was filed with the Association of Bay Area
Governments. The City have the opportunity to testify for its appeal at a noticed and scheduled
hearing.
Responded to Plan Bay Area Draft EIR
Staff drafted, and the Mayor reviewed and signed, a comment letter regarding the Draft
Environmental Impact Report for the Plan Bay Area 2050. This comment letter outlined
concerns the City has as well as proposed policies the City supports.
Continued Reactivation
PDS is preparing to welcome customers in-person at the Development Center. We are also
adjusting our operations to a hybrid format, which includes a mix of virtual and in -person
services, as well as virtual and in-person staff collaboration. Activities included: adjusting
schedules, preparing workspaces and public spaces for access; developing procedures and
protocols to minimize COVID-19 spread while providing in person services; and the soft-opening
of the Development Center and 5th Floor of City Hall.
Online & In- Person Appointment Booking Software
PDS staff tested and launched online booking system for in-person and virtual appointments.
These features enhance connection between customers and staff.
Supported Safe Parking Applications and Outreach
Staff met with the Highway Church in Palo Alto to review the progress and operations of the
safe parking site. At the time of the meeting, the congregation was not hosting any participants.
The two participants the congregation had hosted were able to secure transitional housing. The
congregation looks forward to hosting more households in the future. As a reminder, the
congregation only serves those living in passenger vehicles; no RVs are served here.
Boards & Commissions
The Planning and Transportation Commission and Architectural Review Board held noticed
meetings to process applications, review policies, and review plans—such as potential plans for
enhancing Palo Alto’s bike network.
Supported Housing Element Working Group
The Housing Element Working Group held its monthly meeting in July. The Working Group
continues to seek ways to meet the housing needs of Palo Altans and meet state requirements.
City of Palo Alto Page 10
Continued Electric Vehicle, Electric Vehicle Servicing Eq uipment, Electric Solar Storage
Permitting Improvements
The Department continues to collaborate with permitting partners—especially the Fire
Department and Utilities—to increase the efficiency and predictability of processing permit
applications and inspections. Together, the City has made great strides in ensuring applications
are reviewed on time and that any issues are resolved with customers as quickly as possible.
The Department continues to lead efforts in developing a comprehensive checklist as well as
reviewing current practices to identify efficiencies.
Held Objective Standards Outreach Meeting
The Department held a community outreach meeting to discuss proposed Objective Standards.
The PTC recommended the City hold this meeting in response to public comments regarding a
proposed change in the code. The meeting was well attended and helped illuminate an area
that needs more refinement before being brought forward for Council consideration. The
Objective Standards staff report and draft ordinance have been adjusted and will be brought to
City Council in late August.
Police Department
Reinitiated Recruiting/Hiring
The police department is very excited to have posted job openings in early July 2021 for entry
level/academy graduate/and lateral police officers. We currently have five officer positions
unfilled, with more retirements forthcoming. We have reinvigorated our recruiting team to
locate the best possible candidates to serve this community.
Addressed Downtown/Unhoused Issues
In response to community concerns and safety issues occurring in the downtown corridor, the
Police Department has engaged in high visibility foot and bike patrols to address unhoused
persons living in public garages and other illegal activity . Additionally, in conjunction with
Public Works, the Police Department has implemented an ongoing maintenance strategy
addressing unhoused and transient issues in our garages and downtown. This involves posting
for the removal of any debris, garbage or unclaimed property and starts a 48-hour time-period
allowing for the voluntary removal of any personal property prior to any unclaimed property
being removed.
While the Police Department has taken a services-led approach in addressing these issues, we
have also been prepared to take enforcement action with those who are illegally lodging and
refusing to comply with the law. During July, the garages were cleared through compliance and
no one was arrested or issued a citation. The department will continue this ongoing
maintenance strategy to address unhoused and transient issues, with public safety being our
highest priority. The department and its City partners will also continue to address downtown
and transient issues identified through various channels necessitating additional outreach or
City of Palo Alto Page 11
action.
Lastly, we are excited with the County’s recent hiring of a mental health clinician , who will be
assigned to the Police Department and work in conjunction with a sworn officer to form the
PERT (Psychological Emergency Response Team) team. The PERT team’s primary responsibility
will be addressing people in mental crisis and the department anticipates using this team in
support of addressing downtown/unhoused issues.
Collaborated with Stanford SPARQ
After many months of planning, Dr. Rebecca Hetey and her team of researchers from Stanford
SPARQ were at the Police Department to conduct a survey of sworn personnel between July
25 and July 28. The survey covered a spectrum of contemporary law enforcement issues, both
nationally and specific to Palo Alto. Moving forward, the feedback and data from the survey will
be compiled and used to improve relationships and trust within the department and the Palo
Alto community.
Public Works Services Department
Progress with Highway 101 Bike Bridge and Public Safety Building Projects
Significant progress has been made over the last couple of months on the Highway 101 Bike
Bridge and the Public Safety Building projects. Some key milestones for the bridge include
installation of the final bridge truss, completion of reinforcing steel and concrete deck
placement over the steel trusses. It also included pavement of the Adobe Creek Reach Trail, and
completion of the east approach landing, irrigation, landscaping and miscellaneous electrical
and light work. For the Public Safety Building, the off-site utility work is nearly complete, job
site trailers have been installed, and the installation of the perimeter shoring system has
started. Like the California Avenue Garage project, the impermeable perimeter shoring system
is designed to dramatically reduce the need for groundwater dewatering.
Other Construction Projects
Prior to Council’s break, construction contracts for a number of important projects were
approved. These projects are going through the process of obtaining bonds and insurance,
contract execution, and notice to proceed issuance, and are either already started or beginning
shortly. The projects include Charleston/Arastradero Corridor Phase 3, Rinconada Park
Improvements, Civic Center Fire/Life Safety Improvements, Municipal Service Center Roofs
Replacement, FY2021 Street Resurfacing, and RWQCP Primary Sedimentation Tank
Rehabilitation.
Sustainability and Climate Action Plan Progress
The Sustainability Leadership Team continues to move forward several efforts focused on the
Sustainability and Climate Acton Plan (S/CAP) Update. Staff is preparing for the first
Sustainability and Climate Action Plan Ad Hoc Committee Meeting on August 12.
The Sustainability and Climate Action Plan Ad Hoc Committee was formed by City Council on
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April 19, 2021 to guide the development, implementation, and communication of the S/CAP.
This new City Council Ad Hoc committee will complement the work of the City Council and staff
on our sustainability and climate action efforts. Monthly in-depth discussion on various topics
of the S/CAP are planned.
EV Overnight Charging
Starting August 1, 2021, Public Works started removing the $2 per hour overstay fee at over
100 City-owned charging stations to allow for overnight (5 p.m. – 8 a.m.) parking and
charging. This change will make it easier to drive electric by providing more convenient access
to charging for Downtown and California Avenue area residents who may not have access to
charging at home. The current $0.23 per kWh charge will remain in effect, but after the car is
fully charged, there will no longer be an overstay fee. Allowing residents to charge their electric
vehicles overnight at City-owned charging stations contributes to the City’s overall efforts
around sustainability and reducing greenhouse gas emissions.
Completed Roadside Vegetation Clearance/Fire Prevention
Public Works staff in the Operations and Urban Forestry Sections combined efforts to conduct
roadside vegetation clearance activities in the foothills area. Eight weeks of roadside
vegetation clearance work was completed in early July. Grasses, trees, and brush were
cleared 10 feet back from the road edge where possible for fire prevention along approximately
six miles of roadway. Roads cleared included Page Mill Road, Los Trancos Road, and Arastradero
Road.
East Meadow Circle Google Project
The sidewalk improvements as part of the 1015 East Meadow Circle Google pro ject are now
complete. Improvements were made to the street tree planting area along the entire project
length. In total, 35 new street trees were planted. Tree species planted included native oaks,
redbuds, and arbutus. Street tree planting areas were expanded by installing seven new areas
of Silva Cells, providing a root corridor under the sidewalk and enlarging the available root zone
for these planting sites. Soil improvement was made by adding amendments to the planting
sites and approximately 100 linear feet of new sidewalk was installed along with two new bio -
retention basins for storm water collection.
Conducted Homeless Outreach and Clean Up in City Parking Garages
The Public Works and Police departments increased their efforts during the month of July to
provide homeless outreach and cleanup of City parking garages. The Police Department along
with various other homeless support organizations/agencies connected with unhoused
individuals living in City garages to offer shelter and other service needs. The impact of
encampments in City parking garages include blocking parking stalls, blocking stairwells,
vandalism, as well as fire, health and safety issues due to trash, debris, improperly stored food,
and biohazards. To mitigate the impacts of illegal encampments in parking garages and to the
community, Police provided advance notice of abandoned property/debris removal by tagging
property scheduled for removal. In many cases, individuals were given extra time to separate
City of Palo Alto Page 13
items they wanted to keep and take with them from what they wanted disposed of as Public
Works crews waited. Efforts continue to monitor the garages for illegal encampments, repair
vandalism damage, and maintain them in a safe and clean condition.
Utilities Department
Advanced Modifications to Utilities Programs
Approximately half of the Utilities department staff have returned to work and half of the staff
continue to work remotely. All of Operations, Engineering and Meter Reading staff are
physically reporting to work to carry out field maintenance and operations projects and
respond to emergency service calls.
When the County lifted restrictions on construction activities, some energy efficiency projects
resumed this summer, including commercial energy efficiency projects, solar installations and
EV charger installations. Visits inside occupied residential dwellings and small/medium
businesses are being modified to accommodate the Covid -19 protocols. The City instituted
moratoriums on disconnections for non-payment, late payment fees, and full-bill payment
requirements for City of Palo Alto Utilities residential, small/medium businesses and
commercial customers. Customers can make partial payments, without penalty, and without
risk of disconnection for non-payment. The total of missed payments (except late fees, which
will be waived in their entirety) will continue to be owed, but customers will be eligible for an
extended payment plan of up to 36 months.
Saving Energy and Water
Utilities launched an outreach campaign with energy and water efficiency tips to help keep bills
low while people are working and studying from home. A new “Summer Sustainability for Kids”
e-newsletter series aims to educate younger Palo Alto community members and provide family-
friendly activities for children as they spend more time at home this summer.
Monitored Water Supply Conditions
Valley Water recently mailed letter to elected officials regarding their Board’s declaration of a
water shortage emergency and adoption of a 15% mandatory water use red uction. In mid-June,
the Santa Clara County Board of Supervisors adopted a resolution declaring a proclamation of
local emergency related to extreme drought conditions. As we have shared in past updates, the
City if Palo Alto’s water supplier, the San Fran cisco Public Utilities Commission (SFPUC), remains
in a better water supply position and is still asking its wholesale customers to voluntarily
conserve water and try to keep a summer water use to 2019 levels. There are currently no
mandatory water use restrictions or drought surcharges in effect at this time for Palo Alto,
which currently has permanent water waste restrictions in line with Valley Water’s
recommendation. Staff are continuing outreach about “Making Water Conservation a California
Way of Life” at all times. Visit cityofpaloalto.org/utilityprograms and watersavings.org.
Utilities Projects Progress
City of Palo Alto Page 14
Each year Utilities performs a routine inspection of the gas distribution system to check for
leaks, and contractors are currently walking residential areas for this inspection. Staff are
replacing utility poles in various areas of t he city. The construction of the Corte Madero
Reservoir is underway and set to be completed by March 2022. In an effort to prepare for the
upcoming AMI project, staff have changed out more than 500 gas meters.
STAKEHOLDER ENGAGEMENT
Communications Team
During recess, the Communications team drafted and/or coordinated important content
updates to keep the community aware of—and encourage engagement in—City initiatives:
Blog Posts on Medium
• June 29, 2021 – Summer Fun in Palo Alto - Medium
• July 14, 2021 – Wildfire Season is Here…Are You Ready? - Medium
• July 28, 2021 – Palo Alto’s Race and Equity Efforts: One Year Later - Medium
• July 29, 2021 – Library Continues Phased Reopening Plans - Medium
News Articles posted to City Website
• July 1, 2021 - City Receives $16M to Help Design & Build a Salt Removal Facility – City of
Palo Alto, CA
• July 6, 2021 - Upcoming Closures to East/West Bayshore for Bridge Project – City of Palo
Alto, CA
• July 8, 2021 - Update on CinéArts Closing at Palo Alto Square – City of Palo Alto, CA
• July 16, 2021 - County Recommends Masking Indoors for Everyone – City of Palo Alto,
CA
• July 19, 2021 - Matadero Creek/VA Palo Alto Health Care Diesel Spill Community Update
– City of Palo Alto, CA
• July 20, 2021 - City-owned EV Chargers Available Overnight Without Overstay Fees – City
of Palo Alto, CA
• July 26, 2021 - City Invites Public to Share Opinions on Future Housing – City of Palo
Alto, CA
• July 28, 2021 - Highway 101 Pedestrian/Bicycle Bridge Update – City of Palo Alto, CA
• July 29, 2021 - Current Water Conditions and How You Can Help Conserve Water – City
of Palo Alto, CA
News Releases
• July 1, 2021 – City of Palo Alto Announces Phased Expanded Hours and Services for
Summer
• July 29, 2021 – City of Palo Alto Rolls Out Second Phase of Expanded Hours and Services
on August 2
ENVIRONMENTAL REVIEW
This report is not subject to environmental review.