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HomeMy WebLinkAbout2021-05-03 City Council Agenda PacketCITY OF PALO ALTO City Council REVISED Monday, May 3, 2021 Special Meeting 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available on the City's Website the Thursday 11 days preceding the meeting. ***BY VIRTUAL TELECONFERENCE ONLY*** CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833 Pursuant to the provisions of California Governor's Executive Order N-29-20, issued on March 17, 2020, to prevent the spread of Covid-19, this meeting will be held by virtual teleconference only, with no physical location. The meeting will be broadcast on Cable TV Channel 26, live on YouTube at https://www.youtube.com/c/cityofpaloalto, and Midpen Media Center at https://midpenmedia.orq. Members of the public who wish to participate by computer or phone can find the instructions at the end of this agenda. To ensure participation in a particular item, we suggest calling in or connecting online 15 minutes before the item you wish to speak on. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. Public comment may be addressed to the full City Council via email at Citv.CouncilCa citvofpaloalto.orq. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. HEARINGS REOUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Special Orders of the Day 5:00-5:30 PM 1. Adoption of a Resolution Expressing Appreciation to Margaret Zittle Upon Her Retirement Public 2. Adoption of a Resolution Expressing Appreciation to Phil Bobel Upon Comment His Retirement 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION ON THE CITY'S WEBSITE. Agenda Changes, Additions and Deletions Oral Communications 5:30-5:45 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 5:45-5:50 PM 3. Approval of Action Minutes for the April 12, 2021 City Council Meeting Consent Calendar 5:50-5:55 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 4. Q&A Approval of Amendment Number 3 to Contract Number C16162262 With Biggs Cardosa Associates, Inc. to Extend the Term of the Contract Through December 31, 2021, at no Added Cost to the City, for Continued Construction Support Services for the Highway 101 Pedestrian/Bicycle Overpass Project (PE -11011) 5. Staff and the Utilities Advisory Commission Recommend the City Council Approve the City's 10 Year Energy Efficiency Goals for 2022-2031 6. Approval of Contract Number C21180722 With Brad Horak Consulting in an Amount Not -to -Exceed $250,000 to Provide Wireless Consulting Services in Support of Palo Alto Public Safety for a Five-year Term Through April 11, 2026 7. Adoption of an Updated Salary Schedule for Water, Gas, and Wastewater Inspectors Represented by Service Employees International Union (SEIU) 521 in Compliance With the Arbitration Award Public 8. Comment Review and Approve Fiscal Year 2021 Capital Project Budget Reductions of $2.5 Million; and Approve a Budget Amendment in the Capital Improvement Fund 9. Request for Authorization to Amend the Existing Legal Service Agreement With the Law Firm of Colantuono, Highsmith & Whatley, PC (Contract S17167696) to Increase the Contract Amount by an Additional $45,000, for a new Not -to -Exceed Amount of $385,000 City Manager Comments 5:55-6:05 PM 2 May 3, 2021 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION ON THE CITY'S WEBSITE. Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 6:05-8:30 PM Public 10. Planning and Transportation Commission Recommend Review of two Comment Concept Plan Alternatives for Improvements to the Alma Street and Churchill Avenue Intersection; and Direct Staff to Complete Final Presentation Design Plans, Environmental Analysis, Specifications, and Estimates for Construction for Alternative 2 8:30-9:30 PM 11. PUBLIC HEARING: Adoption of the Community Development Block Grant (CDBG) Funds for the Fiscal Year (FY) 2021-22 Annual Action Presentation Plan; and Adoption of a Resolution Approving the use of CDBG Funds for FY 2021-22 Public Study Session Comment 12. Fiscal Year 2022 Proposed Budget Overview 9:30-10:30 PM City Manager Budget Transmittal Presentation 2022 Proposed Operating Budget 2022 Proposed Capital Budget Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City's compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 3 May 3, 2021 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION ON THE CITY'S WEBSITE. Additional Information Informational Report City of Palo Alto Investment Activity Report for the Third Quarter, Fiscal Year 2021 Informational Report on the Fiscal Year 2020 Demand Side Management Update on Community and Economic Recovery Workplan Standing Committee Meetings Sp. Finance Committee Meeting Schedule of Meetings Schedule of Meetings Public Letters to Council Set 1 Set 2 May 4, 2021 at 2:00 PM Set 3 Set 4 4 May 3, 2021 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION ON THE CITY'S WEBSITE. Public Comment Instructions Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.council@cityofpaloalto.orq. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom -based meeting. Please read the following instructions carefully. A. You may download the Zoom client or connect to the meeting in - browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. B. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. C. When you wish to speak on an Agenda Item, click on "raise hand." The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. D. When called, please limit your remarks to the time limit allotted. E. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B -E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833 5 May 3, 2021 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION ON THE CITY'S WEBSITE. CVTY 0 PALO ALTO City of Palo Alto (ID # 12229) City Council Staff Report Report Type: Special Orders of the Day Meeting Date: 5/3/2021 Summary Title: Resolution for Margaret Zittle Retirement Title: Adoption of a Resolution Expressing Appreciation to Margaret Zittle Upon Her Retirement From: City Manager Lead Department: City Clerk Attachments: • Attachment A: Margaret Zittle Resolution City of Palo Alto Page 1 EXPRESSING APPRECIATION TO MARGARET ZITTLE UPON HER RETIREMENT WHEREAS, Margaret Zittle began her career with the City of Palo Alto on March 27, 1989, and has been exemplary throughout her 32 -year tenure; she started her career working long hours in the Administrative Services Department's Finance Division preparing the Budget Book and other critical documents; and WHEREAS, on October 27, 1992, Margaret was promoted into the Public Works Department, ultimately becoming an Industrial Waste Inspector with broad responsibilities from managing a series of Water Pollution Prevention programs to outreach to school children; and WHEREAS, Margaret developed and managed the City's inaugural Clean Bay Business Program for Vehicle Service and Repair businesses for 25 years which was the first of its kind in California providing positive incentives for businesses that fully complied with Water Pollution Prevention requirements; and WHEREAS, Margaret designed a changing array of incentives from newspaper announcements, window stickers, and plaques to fun snacks and useful automotive items for the Clean Bay Business program and helped other cities develop similar programs; and WHEREAS, Margaret was instrumental in developing pollution prevention programs for other categories of businesses including dental offices for which she presented at regional Pollution Prevention conferences. Margaret managed the production and tracking of permit issuance, compliance checking, and enforcement which culminated in extensive and accurate Annual Reports which always received high marks from State and Federal oversight agencies; and WHEREAS, Margaret consistently received compliments from the businesses she regulated for providing excellent customer service and positive incentives. She was recognized by her peers and City staff for being professional, hardworking, dependable, caring, and for being a team player with a positive attitude, and became the most knowledgeable person in the office on Permit, Enforcement and Billing procedures. NOW, THEREFORE, LET IT BE RESOLVED, that the Council of the City of Palo Alto hereby gratefully records and extends its sincere appreciation to Margaret Zittle for her dedication and excellent service rendered to the City. INTRODUCED AND PASSED: May 3, 2021 ATTEST: APPROVED: City Clerk Mayor APPROVED AS TO FORM: City Manager City Attorney CITY OF PALO ALTO City of Palo Alto (ID # 12204) City Council Staff Report Report Type: Special Orders of the Day Meeting Date: 5/3/2021 Summary Title: Resolution for Phil Bobel Retirement Title: Adoption of a Resolution Expressing Appreciation to Phil Bobel Upon His Retirement From: City Manager Lead Department: Public Works Attachments: • Attachment A: Phil Bobel Resolution City of Palo Alto Page 1 RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO EXPRESSING APPRECIATION TO PHIL BOBEL UPON HIS RETIREMENT WHEREAS, Phil Bobel has enthusiastically and deftly served the citizens of Palo Alto for more than three decades as a committed, innovative, and positive leader who developed successful programs that improve the health of Palo Alto creeks and San Francisco Bay; and WHEREAS, Phil Bobel launched Palo Alto's award -winning Regional Water Quality Control Plant Pre-treatment and Source Control Programs which led to substantial reduction in silver, copper, mercury, pesticides, plastics, and other pollutants; and WHEREAS, Phil Bobel initiated many first -of -kind pollution prevention programs in the State of California including the Clean Bay Business Program, the Our World Our Water Program, the Brake Pad Partnership, and among the first local ordinances that reduce plastic bag and plastic foam pollution; and WHEREAS, Phil Bobel has served as a sustainability leader and visionary with skilled expertise in facilitating community discussion and implementing climate protection, Zero Waste, and other environmental protection programs; WHEREAS, Phil Bobel continues to serve as an exceptional mentor, teacher, and source of inspiration to many staff, aspiring environmental professionals, and community members. NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Palo Alto hereby recognizes Phil Bobel for his tireless and enthusiastic commitment to the people of Palo Alto and thanks him for his dedicated service on their behalf. INTRODUCED AND PASSED: May 3, 2021 ATTEST: APPROVED: City Clerk Mayor APPROVED AS TO FORM: City Manager City Attorney CITY OF PALO ALTO CITY OF PALO ALTO OFFICE OF THE CITY CLERK May 3, 2021 The Honorable City Council Attention: Finance Committee Palo Alto, California Approval of Action Minutes for the April 12, 2021 City Council Meeting Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS: • Attachment A: 04-12-21 CCM DRAFT Action Minutes (PDF) Department Head: Beth Minor, City Clerk Page 2 CITY OF PALO ALT O CITY COUNCIL MEETING DRAFT ACTION MINUTES Special Meeting April 12, 2021 The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:30 P.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: Minutes Approval 1. Approval of Action Minutes for the March 29, 2021 City Council Meeting. MOTION: Vice Mayor Burt moved, seconded by Council Member Cormack to approve the Action Minutes for the March 29, 2021 City Council Meeting. MOTION PASSED: 7-0 Consent Calendar • Council Member Cormack registered a no vote on Agenda Item Number 9. Council Member Tanaka registered a no vote on Agenda Item Numbers 7 and 9. MOTION: Mayor DuBois moved, seconded by Council Member Kou to approve Agenda Item Numbers 2-9. 2. Approval of a Professional Services Contract With Rincon Consulting in the Amount of $627,994 for the Preparation of the City's 2023-2031 Housing Element Update. 3. Approval of Contract Number C21178632A With Graham Construction, Inc. in the Amount of $986,614; and Authorization for the City Manager to Negotiate and Execute Related Change Orders With Graham Construction, Inc. for a Not -to -Exceed Amount of $98,662, for a Total Not -to -Exceed Amount of $1,085,276 for the Fiscal Year (FY) 2021 Streets Preventive Maintenance Project, Capital Improvement Program Projects (PE -86070 and PO -11001). Page 1 of 8 DRAFT ACTION MINUTES 4. Resolution 9948 Entitled, "Resolution of the Council of the City of Palo Alto for the Santa Clara County Historical Heritage Grant Program Authorizing the Application and Receipt of Grant Funds by the City of Palo Alto for the Roth Building (300 Homer Avenue) Roof and Frescoes Rehabilitation." 5. Approval of Contract Number C21181207 With F. D. Thomas, Inc. in the Total Amount of $282,632 to Construct the Sludge Blending Tank Recoating Project at the Regional Water Quality Control Plant - Capital Improvement Program Project (WQ-19002); and Authorization for the City Manager to Negotiate and Execute Change Orders Not -to -Exceed $28,263. 6. Approval of Amendment Number 2 to Contract Number CC16161769 With Macias, Gini, & O'Connell for External Audit Services to Extend the Term for One-year and add $175,000 for a new Total Not -to - Exceed Amount of $1,050,569. 7. Finance Committee and Staff Recommend the City Council Review and Affirm Current Practices Outlined in the City Council Procedures and Protocols for Contract Approval on City Council Agendas. 8. Finance Committee and Staff Recommend the City Council Review the Fiscal Year 2021 and Prior Finance Committee Referrals Update and Accept the Committee's Current Status Report; and Direct the Finance Committee to Review Long-term Financial Trends for Public Safety. 9. Ordinance 5517 Entitled, "Ordinance of the Council of the City of Palo Alto Amending Palo Alto Municipal Code (PAMC) Title 18 (Zoning), Chapters 18.04 (Definitions), 18.16 (Neighborhood, Community, and Service Commercial (CN, CC and CS) Districts), 18.18 (Downtown Commercial (CD) Districts) and 18.30 (A) and (C) -Retail and Ground Floor Combining Districts. Environmental Review: Exempt Under California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) (FIRST READING: March 8, 2021 PASSED: 5-2 Cormack, Tanaka no)." MOTION PASSED FOR AGENDA ITEM NUMBERS 2-6, 8: 7-0 MOTION PASSED FOR AGENDA ITEM NUMBER 7: 6-1 Tanaka no MOTION PASSED FOR AGENDA ITEM NUMBER 9: 5-2 Cormack, Tanaka no Page 2 of 8 Sp. City Council Meeting Draft Action Minutes: 04/12/2021 DRAFT ACTION MINUTES Action Items 10. PUBLIC HEARING: Finance Committee Recommends the City Council Approve the Park, Community Center, and Library Development Impact Fee Justification Study and Adjustments to the Park, Community Center, and Library Development Impact Fees; Adopt the Ordinance Updating the Park Land In -lieu fee; and Direct Staff to Implement the Impact Fee Updates With the Fiscal Year 2022 Budget (Continued From March 8, 2021). Public Hearing opened at 6:20 P.M. Public Hearing closed at 6:27 P.M. MOTION: Vice Mayor Burt moved, seconded by Council Member Kou to: A. Review and Accept the Park, Community Center, and Library Development Impact Fee Justification Study and select and approve updated fee levels based on study recommendations to update the City's Park, Community Center, and Library Impact Fee Program; B. Direct Staff to implement the approved fee levels as part of the Fiscal Year 2022 budget process; C. Adopt an Ordinance to update the fair market value per acre of land for the Park Land in Lieu Fee in PAMC section 21.50.070; and D. Direct the Finance Committee and Parks and Recreation Commission to review the fee structures next Fiscal Year with a focus on: i. Updated land acquisition costs; ii . The differentiating fee structure for retail space versus office space; iii. An update on office density; iv. Recommendation from the Finance Committee on the frequency these schedules should be updated; and v. Recommendations on if there should be changes between multi and single-family fee structures. Page 3 of 8 Sp. City Council Meeting Draft Action Minutes: 04/12/2021 DRAFT ACTION MINUTES AMENDMENT: Council Member Cormack moved, seconded by Council Member Tanaka to implement these changes over two years rather than immediately. AMENDMENT FAILED: 2-5 Burt, DuBois, Filseth, Kou, Stone no INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER, "Direct Staff to evaluate a reduction in fees for new multi -family housing construction for projects that would exceed required percentages of Below Market Rate units" (New Part D.vi.). MOTION AS AMENDED: Vice Mayor Burt moved, seconded by Council Member Kou to: A. Review and Accept the Park, Community Center, and Library Development Impact Fee Justification Study and select and approve updated fee levels based on study recommendations to update the City's Park, Community Center, and Library Impact Fee Program; B. Direct Staff to implement the approved fee levels as part of the Fiscal Year 2022 budget process; C. Adopt an Ordinance to update the fair market value per acre of land for the Park Land in Lieu Fee in PAMC section 21.50.070; and D. Direct the Finance Committee and Parks and Recreation Commission to review the fee structures next Fiscal Year with a focus on: Updated land acquisition costs; i i . The differentiating fee structure for retail space versus office space; An update on office density; iv. Recommendation from the Finance Committee on the frequency these schedules should be updated; v. Recommendations on if there should be changes between multi and single-family fee structures; and vi. Direct Staff to evaluate a reduction in fees for new multi -family housing construction for projects that would exceed required percentages of Below Market Rate units. MOTION SPLIT FOR THE PURPOSE OF VOTING Page 4 of 8 Sp. City Council Meeting Draft Action Minutes: 04/12/2021 DRAFT ACTION MINUTES MOTION AS AMENDED FOR PARTS A -C PASSED: 6-1 Tanaka no MOTION AS AMENDED FOR PART D PASSED: 5-2 Cormack, Tanaka no Council took a break at 7:39 P.M. an returned at 7:51 P.M. 11. Update on the City's Planned Community (Planned Home Zoning - PHZ) Application Process and Possible Council Direction for Changes Related to its Implementation, Criteria and Applicability Citywide. MOTION: Vice Mayor Burt moved, seconded by Council Member Stone to: A. Continue accepting Planned Home Zoning (PHZ) applications with the following program adjustments: i. Clarify that the PHZ has been intended to only apply to Housing Incentive Program (HIP) areas, other commercial districts and zone districts allowing higher density housing, excluding areas east of U.S. Route 101; ii . Provide parameters for what is meant by "moderate adjustments to base zoning for PHZ projects"; and iii. Clarify that the PHZ must be predominantly housing with only a minority component for office development; B. Changes that we would want to do, preceding the results of the housing element, that are outside the PHZ specifically: Adjustments to commercial zoning to further incentivize housing and disincentivize office development including, but not limited to, the Community Commercial (2) Subdistrict; ii . Review changes to the designation of R-1 Zoning to reflect the current zoning allowances for two Accessory Dwelling Units per parcel; and Look at ways to streamline the prescreening process; and C. Direct Staff to propose changes through the Housing Element work to amend the Housing Incentive Program, or other development regulations, to promote greater housing production and eliminate the need for the PHZ application process; Page 5 of 8 Sp. City Council Meeting Draft Action Minutes: 04/12/2021 DRAFT ACTION MINUTES Review what affordable multi -family housing would be appropriate on large parcels occupied by faith institutions, depending on their context and current zoning; ii . Review zoning changes and incentives within the Stanford Research and greater Stanford Shopping Center area that would result in significant housing with supporting services; iii. Review whether any industrial zoned areas are appropriate for housing; and iv. Review not allowing high density housing east of U.S. Route 101. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER, "PHZ is prohibited in R-1, R-2, and RE zoning, except for projects that have already been prescreened" (New Part A.iv.). INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER, "Allow PHZ in light industrial areas so long as it is not an incompatible use" (New Part A.v.). INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER, to add to the Motion Part A.iv., "except for projects that have already been prescreened". MOTION AS AMENDED: Vice Mayor Burt moved, seconded by Council Member Stone to: A. Continue accepting Planned Home Zoning (PHZ) applications with the following program adjustments: Clarify that the PHZ has been intended to only apply to Housing Incentive Program (HIP) areas, other commercial districts and zone districts allowing higher density housing, excluding areas east of U.S. Route 101; ii . Provide parameters for what is meant by "moderate adjustments to base zoning for PHZ projects"; Clarify that the PHZ must be predominantly housing with only a minority component for office development; iv. PHZ is prohibited in R-1, R-2, and RE zoning, except for projects that have already been prescreened; and Page 6 of 8 Sp. City Council Meeting Draft Action Minutes: 04/12/2021 DRAFT ACTION MINUTES v. Allow PHZ in light industrial areas so long as it is not an incompatible use; B. Changes that we would want to do, preceding the results of the housing element, that are outside the PHZ specifically: Adjustments to commercial zoning to further incentivize housing and disincentivize office development including, but not limited to, the Community Commercial (2) Subdistrict; i i . Review changes to the designation of R-1 Zoning to reflect the current zoning allowances for two Accessory Dwelling Units per parcel; Look at ways to streamline the prescreening process; and C. Direct Staff to propose changes through the Housing Element work to amend the Housing Incentive Program, or other development regulations, to promote greater housing production and eliminate the need for the PHZ application process; Review what affordable multi -family housing would be appropriate on large parcels occupied by faith institutions, depending on their context and current zoning; ii . Review zoning changes and incentives within the Stanford Research and greater Stanford Shopping Center area that would result in significant housing with supporting services; Review whether any industrial zoned areas are appropriate for housing; and iv. Review not allowing high density housing east of U.S. Route 101. MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION AS AMENDED FOR PART A PASSED: 5-2 Cormack, Tanaka no MOTION AS AMENDED FOR PARTS B AND C PASSED: 4-3 Cormack, Filseth, Tanaka no 12. Colleagues' Memo Regarding Referral to the Parks and Recreation Committee of a new Skate Park (Continued From March 15, 2021). MOTION: Council Member Cormack moved, seconded by Council Member Tanaka to refer this proposal to the Parks and Recreation Commission to Page 7 of 8 Sp. City Council Meeting Draft Action Minutes: 04/12/2021 DRAFT ACTION MINUTES evaluate the need for a skatepark, identify a suitable location, and prioritize a skatepark facility within the Parks, Trails, Natural Open Space and Recreation Master Plan. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 11:32 P.M. Page 8 of 8 Sp. City Council Meeting Draft Action Minutes: 04/12/2021 CITY OE PALO ALTO City of Palo Alto (ID # 11798) City Council Staff Report Report Type: Consent Calendar Meeting Date: 5/3/2021 Summary Title: Approval of Highway 101 Bike Bridge Design Contract Amendment Title: Approval of Amendment Number 3 to Contract Number C16162262 With Biggs Cardosa Associates, Inc., to Extend the Term of the Contract Through December 31, 2021, at no Added Cost to the City, for Continued Construction Support Services for the Highway 101 Pedestrian/Bicycle Overpass Project (PE -11011) From: City Manager Lead Department: Public Works Recommendation Staff recommends that Council approve and authorize the City Manager or his designee to execute Amendment No. 3 to Contract No. C16162262 with Biggs Cardosa Associates, Inc. (Attachment A), to extend the term of the contract through December 31, 2021 to continue construction support services for the Highway 101 Pedestrian/Bicycle Overpass Project (CIP PE - 11011) at no additional cost to the City. Background and Discussion The Highway 101 Pedestrian/Bicycle Overpass Project (Project) includes construction of a new year-round, grade -separated, shared bicycle and pedestrian crossing over Highway 101 and construction of the Adobe Creek Reach Trail. On May 23, 2016, Council approved a design contract with Biggs Cardosa Associates, Inc. (BCA) to provide design and engineering services (Staff Report ID# 6578). The design contract was amended to provide final design and right-of-way services in December 2017 (Amendment No. 1, Staff Report ID# 8659) and to provide construction support services in June 2019 (Amendment No. 2, Staff Report ID# 10339). The contract term ends on May 11, 2021. On November 18, 2019, Council approved a construction contract with Granite Construction Company (Staff Report ID# 10646). Construction began in January 2020 and is anticipated to be completed by summer 2021. City of Palo Alto Page 1 Since the project construction is in progress, BCA's construction support services will need to continue through the duration of construction. The contract term extension through December 31, 2021 will provide this continued support at no added cost to the City. Resource Impact There are no financial impacts associated with the recommendation in this report for the contract term extension per Amendment No. 3. Stakeholder Engagement Stakeholder coordination and engagement was not required for approval of Contract Amendment No. 3. Policy Implications The project is consistent with the City's Comprehensive Plan goals, policies, and programs. Timeline The project construction is anticipated to be completed by summer 2021. The next significant milestone, placement of the two bridge sections across West and East Bayshore Roads, is scheduled for the nights of April 29 and April 30, weather permitting. The third bridge section across Highway 101 that will require full freeway closure is pending transport permit approval by Caltrans. The construction support services will continue through the duration of construction and will include preparation of as -built drawings after the construction is complete. Environmental Review No environmental review is necessary for approval of the Contract Amendment No. 3. Attachments: • Attachment A: Contract Amendment No. 3 City of Palo Alto Page 2 DocuSign Envelope ID: 5451787A-803D-4701-AC10-474E78C9286A Attachment A AMENDMENT NO. 3 TO CONTRACT NO. C16162262 BETWEEN THE CITY OF PALO ALTO AND BIGGS CARDOSA ASSOCIATES, INC. This Amendment No. 3 (this "Amendment") to Contract No. C16162262 (the "Contract" as defined below) is entered into as of April 12, 2021, by and between the CITY OF PALO ALTO, a California chartered municipal corporation ("CITY"), and BIGGS CARDOSA ASSOCIATES, INC. a California corporation, located at 865 The Alameda, San Jose, CA 95126, ("Consultant"). CITY and CONSULTANT are referred to collectively as the "Parties" in this Amendment. RECITALS A. The Contract (as defined below) was entered into by and between the Parties for the provision of Phase 1 design services for the Highway 101 Pedestrian and Bicycle Overpass Project, including environmental assessment and coordination, and engineering, landscape and architectural design development to up to 65% design, as detailed therein. B. The Contract was amended by Amendment No.1 to extend the term of the Contract through December 31, 2020 and add Phase 2 services to complete final design and PS&E, as detailed therein. C. The Contract was amended by Amendment No.2 to add Phase 3 bidding and construction support services and extend the term of the through May 11, 2021, as detailed therein. D. The Parties now wish to amend the Contract in order to extend the term through December 31, 2021, at no added cost to the CITY, to complete construction support services for the project, as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term "Contract" shall mean Contract No. C16162262 between CONSULTANT and CITY, dated May 23, 2016, as amended by: Amendment No.1, dated December 11, 2017, and Amendment No.2, dated June 24, 2019. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. Vers.: Aug. 5, 2019 Page 1 of 5 DocuSign Envelope ID: 5451787A-803D-4701-AC10-474E78C9286A SECTION 2. Section 2, "TERM," of the Contract is hereby amended to read as follows: "The term of this Agreement shall be from the date of its full execution through completion of the services in accordance with the Schedule of Performance attached at Exhibit "B", but in no event later than December 31, 2021, unless terminated earlier pursuant to Section 19 of this Agreement." SECTION 3. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit "B" entitled "SCHEDULE OF PERFORMANCE, AMENDMENT NO. 3", AMENDED, REPLACES PREVIOUS. SECTION 4. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 5. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Vers.: Aug. 5, 2019 Page 2 of 5 DocuSign Envelope ID: 5451787A-803D-4701-AC10-474E78C9286A SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO BIGGS CARDOSA ASSOCIATES, INC. City Manager APPROVED AS TO FORM: City Attorney or designee Officer 1 By: Name: stephen Biggs, President Title: p-DocuSigned by: 144 President Officer 2 (RequireduSrgford�orp. or LLC) ;`Doc 'nre1 • yw'^••'' ci By: Name: Title: A2D4GCACcrr347r... Roy schnabel Principal/VP Attachments: Exhibit "B" entitled "SCHEDULE OF PERFORMANCE, AMENDMENT No. 3" (AMENDED -REPLACES PREVIOUS) Vers.: Aug. 5, 2019 Page 3 of 5 DocuSign Envelope ID: 5451787A-803D-4701-AC10-474E78C9286A EXHIBIT B SCHEDULE OF PERFORMANCE, AMENDMENT NO. 3 (AMENDED- REPLACES PREVIOUS) CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the project managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed. PHASE 1— DESIGN DEVELOPMENT AND CALTRANS PA&ED Milestones No. of Weeks Completion from Phase 1 NTP 1. Task 1. Preliminary Design 98 weeks 2. Task 2. Caltrans Approval Document 98 weeks 3. Task 3. PS&E (65%) 98 weeks PHASE 2 — FINAL DESIGN AND PS&E (CONTRACT AMENDMENT NO. 1) Milestones No. of Weeks Completion from Phase 2 NTP 4. Task 4. Phase 2 Project Management and Coordination 52 weeks 5. Task 5. Final PS&E (90% and 100%) 52 weeks 6. Task 6. Adobe Creek Reach Trail and East Meadow Drive 52 weeks Improvements (Continued on the next page.) Vers.: Aug. 5, 2019 Page 4 of 5 DocuSign Envelope ID: 5451787A-803D-4701-AC10-474E78C9286A PHASE 3 — BIDDING AND CONSTRUCTION SUPPORT (CONTRACT AMENDMENT NO. 3 — AMENDING AND REPLACING THE REVISIONS MADE BY CONTRACT AMENDMENT NO. 2) Milestones No. of Weeks Completion from Phase 3 NTP 7. Task 7. Bid Phase Services 95 weeks 8. Task 8. Construction Phase Services 128 weeks Vers.: Aug. 5, 2019 Page 5 of 5 PALO ALTO City of Palo Alto (ID # 12068) City Council Staff Report Report Type: Consent Calendar Meeting Date: 5/3/2021 Summary Title: Updated 10 Year Energy Efficiency Goals Title: Staff and the Utilities Advisory Commission Recommend the City Council Approve the City's 10 Year Energy Efficiency Goals for 2022-2031 From: City Manager Lead Department: Utilities Recommendation Staff and the Utilities Advisory Commission (UAC) recommend approval of the proposed annual and cumulative Electric Efficiency Goals for the period 2022 to 2031 as shown in the table below. Executive Summary Palo Alto has long recognized cost-effective energy efficiency (EE) as the highest priority energy resource, given that EE typically displaces relatively expensive electricity generation, lowers energy bills for customers, and contributes to economic development and job creation. As required by state legislation, the City adopted its first set of 10 -year energy efficiency goals in April 2007, and updated these goals in 2010, 2012, and 2017. EE savings that can be counted towards these goals are restricted to those savings directly attributable to utility programs that are funded by a mandated public benefits charge (2.85% of electric retail revenue). EE upgrades that customers undertake without participating in utility programs as well as EE savings achieved through federal and state appliance and building standards currently cannot be counted towards the City's EE goals. The savings reported here and targeted by these goals represent a subset of the actual energy efficiency upgrades taking place in Palo Alto. Over the past decade, building and appliance efficiency standards have become increasingly stringent. As federal and state efficiency standards increase, the energy savings attributable to utility programs decline. For this current EE goals update, staff proposes annual EE savings targets of 0.5% in 2022, increasing to 0.75% in 2026, then 0.8% in 2029 and holding stable through 2031, with a cumulative 10 -year EE savings of 4.4% of the City's projected electric load. These targets reflect gradual recovery of savings from the City's existing programs to their pre -economic downturn City of Palo Alto Page 1 levels, plus the launch of new programs focused on behavioral -based savings and conservation voltage reduction once Advanced Metering Infrastructure (AMI) is in place. Summary Table: Annual Electric Energy Efficiency Goals "/o or total uty customer usage reauction Electric (%) Electric MWh 2022 0.50% 4,300 2023 0.50% 4,500 2024 0.55% 4,900 2025 0.60% 5,300 2026 0.75% 6,600 2027 0.75% 6,600 2028 0.75% 6,500 2029 0.80% 6,900 2030 0.80% 6,900 2031 0.80% 6,900 Cumulative' 10 -year EE Goal 4.40% 37,940 Staff expects that the programs implemented to achieve these EE goals will need to be coordinated with new programs established as part of the S/CAP. Since EE programs and electrification programs serve the same groups of customers and impact energy use, they should be delivered in coordination rather than separately. Some EE programs (particularly those that improve the building envelope) complement electrification programs (e.g. heat pump space heating programs are more efficient when building envelope improvements are made). Staff will evaluate how to coordinate these programs as it completes public review of the S/CAP and develops near -term program implementation plans. Background Council adopted the City's first 10 -year electric EE goals in April 2007. These goals targeted a cumulative reduction in the City's electric usage of 3.5% by 2017. The goals met the state legislative requirements established by AB 2021 (2006) requiring publicly owned electric utilities to adopt annual electric efficiency savings goals over a 10 -year period, with the first set Cumulative EE savings are not equal to the sum of the annual incremental goals due to the differences in how long the electricity savings persist for different measures and different types of EE savings. For example, new hardware upgrades contribute savings over their expected lifetimes, perhaps 15 years, whereas electricity savings from changing thermostat set -points are assumed to contribute savings over a much shorter period of time. City of Palo Alto Page 2 of goals due by June 1, 2007 and every three years thereafter. These EE goals were used for the City of Palo Alto Utilities' (CPAU's) resource planning as well as for EE program budget planning. In May 2010 City Council updated the 10 -year EE goals to reduce cumulative electric load by 7.2% between 2011 and 2020. The most recent set of 10 -year EE goals was adopted by City Council in March 2017, with cumulative 10 -year electric savings of 5.7% between 2018 and 2027. AB 2227 (2012) changed the triennial energy efficiency target -setting schedule to a quadrennial schedule, beginning March 15, 2013 and every fourth year thereafter. The next EE goals update is due to be submitted to the California Energy Commission by March 15, 2021. Figure 1 provides a summary of the annual EE goals and achievements since Fiscal Year (FY) 2011. The figure shows that actual CPAU EE achievements meet or exceed goals for most years. City of Palo Alto Page 3 Figure 1. Electric Efficiency Goals and Achievements for 2011-2020.2 1.4% - 1.2% - 1.0% 0.8% - 0.6% 0.4% - 0.2% 0.0% Percentages represent EE savings =Actual Savings #2008 - 2017 Goals X2011- 2020 Goals 42014 - 2023 Goals (2018 - 2027 Goals use .41 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 In 2015 California passed a landmark piece of energy legislation called Senate Bill 350 (SB-350) the "Clean Energy and Pollution Reduction Act of 2015". SB 350 reinforces California's position as a leader in clean energy and greenhouse gas reduction and codified Governor Brown's ambitious "50/50/50" plan to procure 50% of electricity from renewable resources, reduce petroleum use by 50%, and double building efficiency in both electric and natural gas end uses 2 The sharp drop in savings in 2020 were lower than the goal as a result of delays in launching the direct install EE program targeting small to medium businesses and the home energy reports, challenges related to Covid-19 that have stopped or delayed projects, and overall load decline. Actual savings in 2018 and 2019 are calculated using a net to gross ratio of 0.85 to compare goals using identical underlying assumptions. Demand side management reports for these same years used an average net to gross ratio of 0.65 and as a result do not align with the actual savings shown in this graph. The net to gross ratio represents an estimate of the proportion of participants in a utility -run program who would have installed efficiency measures even without the utility -run program. A net to gross ratio of 0.85 means that 85% of program participants reduced consumption primarily as a result of their participation in the utility program, and would not have reduced consumption if the program had not been available. City of Palo Alto Page 4 by 2030. The statute lists a variety of programs to achieve the doubling of efficiency savings, including: 1) appliance and building standards; 2) utility programs that offer financial incentives, rebates, technical assistance and support to customers to increase EE; 3) programs that achieve EE savings through operational, behavioral and retro commissioning activities; and 4) programs that save energy in final end uses through reducing distribution feeder voltage (i.e. conservation voltage reduction). In 2017, City Council adopted ambitious 10 -year EE goals for 2018 to 2027, approximately 30% higher than the previous efficiency goals, and a corresponding 30% increase in efficiency spending. Given the declines in electricity sales since 2017 and large load declines from COVID, maintaining these higher reach goals is not being proposed for this goal cycle. Electrification measures may be able to count towards either gas energy efficiency or electric energy efficiency, but since staff is still evaluating this, these measures were not included in the EE goals. Currently staff counts electrification toward gas EE goals rather than electric, but this may change. Electrification and emissions reduction goals are also included in the S/CAP, however. Discussion CPAU has offered energy efficiency programs since the 1970s. Its Long-term Electric Acquisition Plan (LEAP), approved by City Council in March 2007 and last updated in 2018 as the Electric Integrated Resource Plan (EIRP), affirmed cost-effective energy efficiency as the highest priority resource, with the goal of reducing average customer bills. The portfolio of EE programs has evolved over time. Originally the programs focused on rebates for customers administered by CPAU staff, but now they include a combination of rebates and programs administered by third parties that provide EE audit and turnkey EE services to customers. Some of the notable programs in recent years include a comprehensive home efficiency audit and retrofit program that targets low income and multi -family residences, a new construction assistance program for commercial customers to increase building efficiency, and third party administered programs that offer turnkey efficiency services to businesses. Palo Alto also has an ongoing Program for Emerging Technologies to evaluate, test and implement innovative emerging technologies that could help customers manage or reduce energy and water use. Besides utility rebate programs, Palo Alto continues pursuing energy savings through its local building code. In December 2019, City Council adopted an Energy Reach Code which requires additional energy efficiency savings beyond California's Title 24 building energy standards for non-residential mixed -fuel new construction projects'. The City's Energy Reach Code has been in place since 2008 and has continued to evolve with California's building standards (Title 24). As a reach code specific to only the City of Palo Alto, energy savings from this code are savings that may be counted towards these EE goals. 3 Under Palo Alto's current Energy Reach Code, additional efficiencies are not required of non-residential all - electric new construction projects. City of Palo Alto Page 5 From a supply resource planning perspective, CPAU has incorporated both historic EE savings as well as forecast EE savings (from Council -approved EE goals) when forecasting the aggregate customer loads for a 10 -year planning period. Energy efficiency related savings impacted directly by utility programs over the past 10 years is estimated at 6.7% of 2020 loads, i.e. without such programs, Palo Alto's electrical loads would have been 6.7% (64,500 MWh) higher in 2020. Proposed Electric Efficiency Goals Staff proposes new annual electric EE targets at 0.5% of forecast electric load beginning in FY 2022, increasing to 0.75% in FY 2026 when the conservation voltage reduction program can be implemented. These proposed goals reflect staff's anticipation that savings levels will take time to recover following the economic downturn. In addition, a few programs are in the process of transitioning to new vendors, and this will also contribute to the trend of increasing savings over time. The proposed goals are based on the results of a EE potential model that takes into account planned program offerings, expenditures, market saturation of energy efficient technologies, load forecast, and a planned conservation voltage reduction program following the city-wide deployment of Advanced Metering Infrastructure (AMI).Overall, these goals are similar to the annual electric EE targets adopted in 2012 (see Figure 2). The goals adopted in 2017 were based on an aggressive scenario that assumed an increase of 30% staffing and incentives as well as a growing electric load over time. With load decline, the 2017 goals are no longer economical and goals have been adjusted to reflect this change. Figure 3. Historic EE Savings and Proposed Annual Electric EE Goals on an Energy Basis. shows the actual historical EE savings and the proposed 2022 to 2031 EE goals. Further, the City's energy efficiency potential model estimates a market potential lower than the adopted 2012 and 2017 goals and a smaller market potential with more stringent codes and standards4. Staff believes these goals are aggressive, but are achievable targets given low-cost energy efficiency technologies are approaching market saturation, so the market potential is declining. These proposed goals are also projected to be cost-effective based on both the model projections and past EE program costs. Savings from EE can be reported on a net basis, meaning they exclude energy impacts from free -riders (program participants who would have installed EE even without incentives), or on a gross basis, meaning they include impacts from program participants that are free -riders. The goals in Figure 4 are based on "net" EE savings rather than "gross" EE savings.' This means they do not include the energy savings that would have occurred in the absence of utility incentives, and therefore most accurately reflect the EE savings attributable to CPAU's programs. CPAU also excludes savings attributable to the state's building and appliance standards. In order to 4 EE savings attributed to state mandated codes and standards are excluded from the EE potential for CPAU, and therefore also cannot count toward meeting its EE goals. 5 The 2022 — 2031 Goals assumes free -ridership at the measure level using an average net -to -gross (NTG) ratio of 0.85 except for low income and conservation voltage reduction programs, where the assume is 1.0 (no free ridership). The NTG ratios are based on California statewide evaluation studies and are documented in Database of Energy Efficiency Results (DEER). Generally, mature, low-cost technologies tend to have higher free -ridership. City of Palo Alto Page 6 allow comparison with other utilities that set goals on a gross basis, the proposed annual goals in Figure 2 are shown as proposed (on a net basis without including codes and standards), as well as on a gross basis. Figure 2. Comparison of Proposed 2017 Electric EE goals and 2012 Electric EE Goals. 1.0% 0.9% - 0.8% - 0.7% 0.6% 0.5% 0.4% 0.3% 0.2% 0.1% 0.0% '0 ♦ ♦ ♦ ♦ ♦ 0. —4-2022 - 2031 Goals (Gross) X2022 - 2031 Goals —LI— 2018 - 2027 Go a Is 2014 - 2023 Goals Percentages represent EE savings relative to Toad ^,6 e ,19 , ,1D ,1h ,�(o csi,'\ ' ,tip -,52, ti City of Palo Alto Page 7 Below, Figure 3. Historic EE Savings and Proposed Annual Electric EE Goals on an Energy Basis. shows the reported EE savings as well as the proposed annual electric EE goals expressed in MWh. The big jump in 2012's reported savings was due to the completion of a significant EE project at a large commercial site, which is unlikely to be replicable. The sharp drop in savings in 2020 were lower than the goal as a result of delays in launching the direct install EE program targeting small to medium businesses, and the home energy report program, challenges related to Covid-19 that have stopped or delayed projects, and overall load decline. Impacts of the economic recession are expected to continue into 2021 with a gradual rebound beginning in 2022. Figure 3. Historic EE Savings and Proposed Annual Electric EE Goals on an Energy Basis. MWh 12,500 10,000 7,500 5,000 2,500 0 Actual Savings 1 I 1 i III 2022 to 2031 Goals 1111111 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2014 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 On a cumulative basis, the total EE savings from the proposed 2022 to 2031 targets represent 4.4% of the forecasted electric load in 2031. The cumulative impact of the annual targets for this 10 -year period is shown in Figure 4. Importantly, some EE savings have a longer -lasting effect than others, as different EE measures have different useful lifetimes. Measure life for City of Palo Alto Page 8 Light Emitting Diode (LED) bulbs can be up to 12 years, whereas behavioral savings last only last a few years. Due to the differences in EE savings persistence, the cumulative EE impact over the 10 -year period is not equal to the sum of the annual EE goals for the 10 years. Figure 4. Proposed 2022-2031 Cumulative Electric EE Goals. Cumulative Net Market Potential by Sector All Sectors Energy Potential (MWh) and % of Sales 40,000 35,000 30 000 25,000 20.000 2 15,000 10,000 5,000 0 2022 2023 2024 2025 2tl26 2027 2028. 2029 2030 2031 Res Cumulative Market Potential CVR Potential If Claimed) Nun -Res Cumulative Market Potential -Total Cumulative Potential as a % of Total Sales 5.0% 4.5% 4.0% 3.5% 3,0% LO% 0.5% 00% Strategies for Achieving the Proposed EE Goals Achieving these EE goals will require the aggressive deployment of both new and existing programs, especially developing program approaches to reach previously under -served sections of the energy efficiency market potential. While the proposed EE goals may appear small relative to past goals and the historical savings, the proposed goals will require excellent program execution and successful AMI implementation prior to launching a conservation voltage reduction program. In the past, staff has held a training seminar for facilities managers called Building Operator Certification. This training, if offered again, could help tap into potential energy efficiency savings for large commercial and industrial customers. Staff is in the process of soliciting third party program proposals targeting energy efficiency savings in the commercial and industrial (C&I) sectors. C&I programs have generated the majority of energy efficiency savings over time, so successful execution of these programs is critical to the success of reaching these goals. City of Palo Alto Page 9 Further, staff is in the process of launching Home Energy Reports to drive additional residential energy savings. This program launch has been delayed due to resource and technology constraints. Getting this program in place by 2022 will be critical to reaching the goals. In addition, once the City implements an Advanced Metering Infrastructure (AMI) backbone of a smart -grid system, staff plans to start a conservation voltage reduction program using the AMI infrastructure on its 68 primary feeders. Potential savings from this program are estimated to be up to 1% of the City's annual electricity load and are targeted to start in 2026. These plans are subject to Council consideration and approval. Staff is also investigating a demand reduction pilot, which could potentially contribute EE savings from smart devices like thermostats and other behind -the -meter technologies. This evolution of CPAU's EE portfolio is consistent with the general consensus among utilities that new approaches are needed to reach increasingly aggressive EE targets as traditional EE programs approach market saturation limitations. Projected Electric EE Program Costs Funding for EE programs comes from a mandated Public Benefit (PB)6 surcharge of 2.85% of the electric utility bill for all customers. To meet the proposed EE goals, staff estimates an annual EE budget of $1.9M to $2.4M per year from 2022 to 2031. This projected EE program budget is anticipated to be funded roughly 65% by the annual PB collections. Figure 5 shows the actual electric EE program expenditures for FY 2008 through FY 2019, estimates for FY20 and FY21, and the estimated annual EE budget between 2022 and 2031. 6 Locally owned municipal utilities like CPAU must collect Public Benefits funds as required by section 385 of the Public Utilities Code, to be used on cost-effective energy efficiency and conservation, low income programs, investments in renewable energy resources and technologies, and research and development. City of Palo Alto Page 10 Figure 5. Actual and Projected Electric EE Program Costs. Millions $4.5 - $35 $3.0 $2.5 $2.0 $1.5 01.0 $0.5 u 2 e mtesl0i-2E1 2008 2000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2929 2030 2031 Retail Rate & Average Customer Bill Impact of the Proposed Electric EE Goals EE programs impact retail rates in two ways. First, a lower electric load means that fixed costs (capital investments and fixed operating costs to run the electric utility) must be distributed over a lower electric sales volume, thereby increasing the average electric retail rate. Second, the use of funds to support EE programs increases the revenue requirements for the electric utility. Overall, these proposed goals are estimated to amount to a cumulative increase in the retail rate of approximately 3.5% by the year 2031. The majority of this retail rate increase is due to the cumulative load reduction from the proposed 10 -year EE goals. Increased charging of electric vehicles, electrification of natural gas appliances, and other electric load growth could mitigate the retail rate impact of the EE programs. While rates increase, total bills are expected to be reduced over the lifetime of the EE savings. Timeline, Resource Impact, Policy Implications City of Palo Alto Page 11 This report contains preliminary estimates of the costs of achieving the proposed electric EE goals. The detailed budget plan and staffing needs to meet the annual EE goals will be part of the annual City budgeting process. The annual budget will present the costs for both internally administered, as well as contractor supported, efficiency programs. Adoption of the proposed electric 10 -year EE goals will replace the 2017 10 -year electric EE goals and will inform the EE program planning and load forecasting for the next four years. These goals will also be included in the Electric Utility Integrated Resource Plan, and the City's Sustainability Implementation Plan. The proposed 2022 - 2031 electric EE goals are consistent with the Utilities Strategic Plan, and the City's S/CAP. Stakeholder Engagement Energy efficiency is included as a key action for the Sustainability and Climate Action Plan (S/CAP), and stakeholder engagement has taken place as part of the development of that plan. Staff does not typically do stakeholder outreach in developing plans but does assess market potential of various programs and discusses available efficiency measures with industry experts. Outreach related to specific efficiency programs includes direct engagement with key account customers, monthly newsletters, home efficiency advisor phone support, utility bill inserts, online webinars and workshops and social media posts. Many of the City's existing energy efficiency programs will likely need to be modified and greatly expanded so they can be integrated with and aligned with new S/CAP programs. The details of these programs are not yet determined and require some coordination with community review efforts being established by Council as part of the S/CAP. Commission Review The UAC reviewed these proposed goals at its March 3, 2021 meeting (UAC Report and Presentation #11789) and unanimously recommended that the City Council approve them. Commissioners asked questions about specific programs, including the Conservation Voltage Regulation and Home Energy Reports programs. There were Commissioner comments about ensuring electrification was considered in customer programs planning and that resources for efficiency were balanced against the need for resources for electrification. There was also a comment that staff should consider the impact of potential changes in the way office work is managed given increasing remote work. Environmental Review The UAC's recommendation that Council approve the 2021 10 -year electric EE goals does not require California Environmental Quality Act review, because the plan does not meet the definition of a project under Public Resources Code Section 21065 and CEQA Guidelines Section 15378(b)(5), as an administrative governmental activity which will not cause a direct or indirect physical change in the environment. City of Palo Alto Page 12 CVTY 0 PALO ALTO City of Palo Alto (ID # 12093) City Council Staff Report Report Type: Consent Calendar Meeting Date: 5/3/2021 Summary Title: Contract Approval for Wireless Consulting Professional Services Title: Approval of Contract Number C21180722 With Brad Horak Consulting in an Amount Not -to -Exceed $250,000 to Provide Wireless Consulting Services in Support of Palo Alto Public Safety for a Five-year Term Through April 11, 2026 From: City Manager Lead Department: Office of Emergency Services Recommendation Staff recommends that the City Council approve and authorize the City Manager or his designee to execute a contract with Brad Horak Consulting in an amount not to exceed $250,000 over a 5 -year period, through April 11, 2026, to provide wireless and mobile network communications consulting services to enhance Public Safety capabilities that enable emergency response and recovery applications. Background Since 2014, the City's Office of Emergency Services (OES) has utilized professional services contracts where specialized skills and expertise are required for certain public safety wireless applications. Utilizing professional services contracts and partnering with the City's Information Technology Department, public safety departments are able to maintain reliable telecommunications capabilities. In 2016, the City awarded a sole source contract, S16163447, to Brad Horak Consulting, initially a three-year, $60,000 contract. The City issued two amendments: amendment 1 (Staff Report #9090) which increased the total contract value by $40,000 and the contract term by two years; and amendment 2 (Staff Report #10943) which increased the contract value by an additional $40,000. The current contract, as amended, is set to expire in April 2021 in a total amount not to exceed $140,000 over a five-year term. OES has increased the funding for this contract from previous years. Some increases in this contract are a result of our reduced staffing; OES has a frozen staff position that has a strong technology focus. Also, there are a number of new city initiatives in flight where we are anticipating a need for more services: Fiber to the home as it involves a City of Palo Alto Page 1 public safety wireless capability; wildfire protection — Foothills Fire Early Warning System; construction of the public safety building and the expansion of the public safety 4.9 GHz wireless system. Examples of the specialized work included under this services contract are: 1. Review and analysis of the Fiber to the Home planning and integration of a wireless public safety network 2. Analysis of communications infrastructure at Dahl Reservoir and a recommendation for resilience measures 3. Configuration and installation of wireless routing equipment in public safety vehicles 4. Network design and configuration of microwave links for point to point communications 5. Remote Interoperable Software configuration and installation for public safety interoperable communications capabilities. Discussion As technology continues to advance, emergency response capabilities must advance at the same pace. FirstNet, 5G, advanced software, artificial intelligence, networking peripherals, and interoperable communications and a host of other advances requires specialized consultants who can assist with the implementation of these types of technologies. Brad Horak Consulting is an expert in public safety wireless and telecommunications trends, practices, and implementations, with a very strong track record with the City. Competitive Solicitation Process On 15 December 2020, the City issued a Request for Proposals (RFP) for wireless consulting services under RFP 180722. A pre -proposal teleconference was conducted on December 21, 2020 with two potential bidders in attendance: Brad Horak Consulting and AT&T Wireless Services. Brad Horak Consulting provided the only proposal to the City under this RFP. Given the prior successful performance and experience with the City, the City selected Brad Horak Consulting even though it was a single bidder response. This service provider will accomplish the contract requirements through planned and on -call work authorizations received from OES and in support of public safety requirements. Examples of work included in these services • Transition legacy LTE mobile devices to 4G/5G mobile devices • Expand the 4.9 GHz communications infrastructure for public safety operations • Make improvements to land mobile radio architecture and interoperable communications • Troubleshoot wireless system faults and implement corrections The City has been pleased with the work of this service provider and appreciates the City of Palo Alto Page 2 specialized expertise as an augmentation to public safety network implementation. Furthermore, as Council directs OES to explore improved means of early wildfire detection and related potential projects, the service provider's experience and expertise may be drawn upon to assist with these city priorities. Interfacing with the City's Utilities Department with regard to fiber optics and joint OES efforts such as the Utilities Wildfire Mitigation Plan are additional areas of support. The provider is located in Palo Alto, enabling quick response and flexibility in assignments where needed, such as assisting with OES field operations. Alternatively, if this contract was not approved as recommended, certain critical telecommunications systems for emergency response and recovery would not be able to be maintained. City IT and other staff resources are insufficient to handle such specialized equipment, which is why OES has contracted for outside resources. Resource Impact The total cost of the contract is $250,000 over a five year term, at approximately $50,000 annually. Sufficient funding is available in the Office of Emergency Services FY 2021 Adopted budget to support this contract. Ongoing funding needs will be included in future budget cycles and are subject to City Council approval. Policy Implications The recommendations in this report do not represent a change in City policies. Stakeholder Engagement The Office of Emergency Services coordinates extensively with city departments in the implementation of wireless technologies including the Information Technology Department; Technical Services Division, Palo Alto Police Department; and Public Works Department. Environmental Review The recommendation in this report does not constitute a project requiring review under the California Environmental Quality Act (CEQA). Attachments: • Attachment A: C21180722 Brad Horak Consulting Contract City of Palo Alto Page 3 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 CITY OF PALO ALTO CONTRACT NO. C21180722 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PALO ALTO AND BRAD HORAK CONSULTING This Agreement for Professional Services (this "Agreement") is entered into as of the 12th day of April, 2021 (the "Effective Date"), by and between the CITY OF PALO ALTO, a California chartered municipal corporation ("CITY"), and BRAD HORAK CONSULTING, a sole proprietor, located at P.O. Box 60700, Palo Alto, CA 94306 ("CONSULTANT"). The following recitals are a substantive portion of this Agreement and are fully incorporated herein by this reference: RECITALS A. CITY intends to enhance its emergency and public safety wireless and communication network for Office of Emergency Services (OES) Wireless and Mobile Network in coordination with other Public Safety depaitinents (the "Project") and desires to engage a consultant on an as - needed and on -call basis in connection with the Project (the "Services", as detailed more fully in Exhibit A). B. CONSULTANT represents that it, its employees and subconsultants, if any, possess the necessary professional expertise, qualifications, and capability, and all required licenses and/or certifications to provide the Services. C. CITY, in reliance on these representations, desires to engage CONSULTANT to provide the Services as more fully described in Exhibit A, entitled "SCOPE OF SERVICES". NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, in this Agreement, the parties agree as follows: SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described in Exhibit A in accordance with the terms and conditions contained in this Agreement. The performance of all Services shall be to the reasonable satisfaction of CITY. ® Optional On -Call Provision (This provision only applies if checked and only applies to on -call agreements.) CITY may elect to, but is not required to, authorize on -call Services up to the maximum compensation amount set forth in Section 4 (Not to Exceed Compensation). CONSULTANT shall provide on -call Services only by advanced, written authorization from CITY as detailed in this Section. On -call Services, if any, shall be authorized by CITY, as needed, with a Task Order assigned and approved by CITY's Project Manager, as identified in Section 13 (Project Management). Each Task Order shall be in substantially the same form as Exhibit A-1 entitled "PROFESSIONAL SERVICES TASK ORDER". City of Palo Alto Contract No. C21180722 Page 1 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 Each Task Order shall contain a specific scope of services, schedule of performance and maximum compensation amount, in accordance with the provisions of this Agreement. Compensation for on -call Services shall be specified by CITY in the Task Order, based on whichever is lowest: the compensation structure set forth in Exhibit C, the hourly rates set forth in Exhibit C-1, or a negotiated lump sum. To accept a Task Order, CONSULTANT shall sign the Task Order and return it to CITY's Project Manager within the time specified by the Project Manager, and upon authorization by CITY (defined as counter -signature by the CITY Project Manager), the fully executed Task Order shall become part of this Agreement. The cumulative total compensation due to CONSULTANT for all Task Orders issued under this Agreement shall not exceed the amount of compensation set forth in Section 4. CONSULTANT shall only be compensated for on -call Services performed under an authorized Task Order and only up to the maximum compensation amount set forth in Section 4. Performance of and payment for any on -call Services are subject to all requirements and restrictions in this Agreement. SECTION 2. TERM. The term of this Agreement shall be from the date of its full execution through April 11, 2026 unless terminated earlier pursuant to Section 19 (Termination) of this Agreement. SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of Services under this Agreement. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit B, entitled "SCHEDULE OF PERFORMANCE". Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the CONSULTANT. CITY' s agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT. SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services shall be based on the compensation structure detailed in Exhibit C, entitled "COMPENSATION," including any reimbursable expenses specified therein, and the maximum total compensation annually shall not exceed Fifty Thousand Dollars ($50,000) for a total five year term not exceeding Two Hundred Fifty Thousand Dollars ($250,000). The hourly schedule of rates, if applicable, is set out in Exhibit C-1, entitled "SCHEDULE OF RATES." Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation set forth in this Section 4 shall be at no cost to the CITY. SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly invoices to the CITY describing the Services performed and the applicable charges (including, if applicable, an identification of personnel who performed the Services, hours worked, hourly rates, and reimbursable expenses), based upon Exhibit C or, as applicable, CONSULTANT's schedule of rates set forth in Exhibit C-1. If applicable, the invoice shall also describe the percentage of completion of each task. The information in CONSULTANT's invoices shall be subject to verification by CITY. CONSULTANT shall send all invoices to CITY's Project Manager at the address specified in Section 13 (Project Management) below. CITY will generally process and City of Palo Alto Contract No. C21180722 Page 2 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 pay invoices within thirty (30) days of receipt of an acceptable invoice. SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All Services shall be performed by CONSULTANT or under CONSULTANT's supervision. CONSULTANT represents that it, its employees and subcontractors, if any, possess the professional and technical personnel necessary to perform the Services required by this Agreement and that the personnel have sufficient skill and experience to perform the Services assigned to them. CONSULTANT represents that it, its employees and subcontractors, if any, have and shall maintain during the term of this Agreement all licenses, permits, qualifications, insurance and approvals of whatever nature that are legally required to perform the Services. All Services to be furnished by CONSULTANT under this Agreement shall meet the professional standard and quality that prevail among professionals in the same discipline and of similar knowledge and skill engaged in related work throughout California under the same or similar circumstances. SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner the Project or the performance of the Services or those engaged to perform Services under this Agreement, as amended from time to time. CONSULTANT shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the Services. SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs, including, but not limited to, increases in the cost of Services, arising from or caused by CONSULTANT's errors and omissions, including, but not limited to, the costs of corrections such errors and omissions, any change order markup costs, or costs arising from delay caused by the errors and omissions or unreasonable delay in correcting the errors and omissions. SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works project, CONSULTANT shall submit estimates of probable construction costs at each phase of design submittal. If the total estimated construction cost at any submittal exceeds the CITY's stated construction budget by ten percent (10%) or more, CONSULTANT shall make recommendations to CITY for aligning the Project design with the budget, incorporate CITY approved recommendations, and revise the design to meet the Project budget, at no additional cost to CITY. SECTION 10. INDEPENDENT CONTRACTOR. CONSULTANT acknowledges and agrees that CONSULTANT and any agent or employee of CONSULTANT will act as and shall be deemed at all times to be an independent contractor and shall be wholly responsible for the manner in which CONSULTANT performs the Services requested by CITY under this Agreement. CONSULTANT and any agent or employee of CONSULTANT will not have employee status with CITY, nor be entitled to participate in any plans, arrangements, or distributions by CITY pertaining to or in connection with any retirement, health or other benefits that CITY may offer its employees. CONSULTANT will be responsible for all obligations and payments, whether imposed by federal, state or local law, including, but not limited to, FICA, income tax withholdings, workers' compensation, unemployment compensation, insurance, and other similar responsibilities related to CONSULTANT's performance of the Services, or any agent or employee of CONSULTANT providing same. Nothing in this Agreement shall be construed as City of Palo Alto Contract No. C21180722 Page 3 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 creating an employment or agency relationship between CITY and CONSULTANT or any agent or employee of CONSULTANT. Any terms in this Agreement referring to direction from CITY shall be construed as providing for direction as to policy and the result of CONSULTANT's provision of the Services only, and not as to the means by which such a result is obtained. SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or transfer any interest in this Agreement nor the performance of any of CONSULTANT's obligations hereunder without the prior written approval of the City Manager. Any purported assignment made without the prior written approval of the City Manager will be void and without effect. Subject to the foregoing, the covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators and assignees of the parties. SECTION 12. SUBCONTRACTING. CONSULTANT shall not subcontract any portion of the Services to be performed under this Agreement without the prior written authorization of the City Manager or designee. In the event CONSULTANT does subcontract any portion of the work to be performed under this Agreement, CONSULTANT shall be fully responsible for all acts and omissions of subcontractors. SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign Brad Horak as the CONSULTANT's Project Manager to have supervisory responsibility for the performance, progress, and execution of the Services and represent CONSULTANT during the day-to-day performance of the Services. If circumstances cause the substitution of the CONSULTANT's Project Manager or any other of CONSULTANT's key personnel for any reason, the appointment of a substitute Project Manager and the assignment of any key new or replacement personnel will be subject to the prior written approval of the CITY's Project Manager. CONSULTANT, at CITY's request, shall promptly remove CONSULTANT personnel who CITY finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property. CITY's Project Manager is Nathan Rainey, Office of Emergency Services Department, 250 Hamilton Ave, Palo Alto, CA, 94303, Telephone: (650) 617-3197. CITY's Project Manager will be CONSULTANT's point of contact with respect to performance, progress and execution of the Services. CITY may designate an alternate Project Manager from time to time. SECTION 14. OWNERSHIP OF MATERIALS. All work product, including without limitation, all writings, drawings, studies, sketches, photographs, plans, reports, specifications, computations, models, recordings, data, documents, and other materials and copyright interests developed under this Agreement, in any form or media, shall be and remain the exclusive property of CITY without restriction or limitation upon their use. CONSULTANT agrees that all copyrights which arise from creation of the work product pursuant to this Agreement are vested in CITY, and CONSULTANT hereby waives and relinquishes all claims to copyright or other intellectual property rights in favor of CITY. Neither CONSULTANT nor its subcontractors, if any, shall make any of such work product available to any individual or organization without the prior written approval of the City Manager or designee. CONSULTANT makes no representation of the City of Palo Alto Contract No. C21180722 Page 4 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 suitability of the work product for use in or application to circumstances not contemplated by the Scope of Services. SECTION 15. AUDITS. CONSULTANT agrees to permit CITY and its authorized representatives to audit, at any reasonable time during the term of this Agreement and for four (4) years from the date of final payment, CONSULTANT' s records pertaining to matters covered by this Agreement, including without limitation records demonstrating compliance with the requirements of Section 10 (Independent Contractor). CONSULTANT further agrees to maintain and retain accurate books and records in accordance with generally accepted accounting principles for at least four (4) years after the expiration or earlier termination of this Agreement or the completion of any audit hereunder, whichever is later. SECTION 16. INDEMNITY. 16.1. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an "Indemnified Party") from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney's fees, experts fees, court costs and disbursements ("Claims") resulting from, arising out of or in any manner related to performance or nonperformance by CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. 16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to require CONSULTANT to indemnify an Indemnified Party from a Claim arising from the active negligence or willful misconduct of an Indemnified Party that is not contributed to by any act of, or by any omission to perform a duty imposed by law or agreement by, CONSULTANT, its officers, employees, agents or contractors under this Agreement. 16.3. The acceptance of CONSULTANT's Services and duties by CITY shall not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall survive the expiration or early termination of this Agreement. SECTION 17. WAIVERS. No waiver of a condition or nonperformance of an obligation under this Agreement is effective unless it is in writing in accordance with Section 29.4 of this Agreement. No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted shall apply solely to the specific instance expressly stated. No single or partial exercise of any right or remedy will preclude any other or further exercise of any right or remedy. SECTION 18. INSURANCE. 18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit D, entitled "INSURANCE REQUIREMENTS". CONSULTANT and its contractors, if any, shall obtain a policy endorsement naming CITY as an additional insured under any general liability or automobile policy or policies. City of Palo Alto Contract No. C21180722 Page 5 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 18.2. All insurance coverage required hereunder shall be provided through carriers with AM Best's Key Rating Guide ratings of A -:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming CITY as an additional insured under such policies as required above. 18.3. Certificates evidencing such insurance shall be filed with CITY concurrently with the execution of this Agreement. The certificates will be subject to the approval of CITY' s Risk Manager and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Purchasing Manager thirty (30) days' prior written notice of the cancellation or modification. If the insurer cancels or modifies the insurance and provides less than thirty (30) days' notice to CONSULTANT, CONSULTANT shall provide the Purchasing Manager written notice of the cancellation or modification within two (2) business days of the CONSULTANT's receipt of such notice. CONSULTANT shall be responsible for ensuring that current certificates evidencing the insurance are provided to CITY's Chief Procurement Officer during the entire term of this Agreement. 18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT's liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including such damage, injury, or loss arising after the Agreement is terminated or the term has expired. SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES. 19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. If CONSULTANT fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided under this Agreement or at law, the City Manager may terminate this Agreement sooner upon written notice of termination. Upon receipt of any notice of suspension or termination, CONSULTANT will discontinue its performance of the Services on the effective date in the notice of suspension or termination. 19.2. CONSULTANT may terminate this Agreement or suspend its performance of the Services by giving thirty (30) days prior written notice thereof to CITY, but only in the event c€a substantial failure of performance by CITY. 19.3. In event of suspension or termination, CONSULTANT will deliver to the City Manager on or before the effective date in the notice of suspension or termination, any and all work product, as detailed in Section 14 (Ownership of Materials), whether or not completed, prepared by CONSULTANT or its contractors, if any, in the performance of this Agreement. Such work product is the property of CITY, as detailed in Section 14 (Ownership of Materials). City of Palo Alto Contract No. C21180722 Page 6 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 19.4. In event of suspension or termination, CONSULTANT will be paid for the Services rendered and work products delivered to CITY in accordance with the Scope of Services up to the effective date in the notice of suspension or termination; provided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT's Services provided in material conformity with this Agreement as such determination is made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 17, 19.3, 19.4, 19.5, 20, 25, 27, 28, 29 and 30. 19.5. No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement, unless made in accordance with Section 17 (Waivers). SECTION 20. NOTICES. All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: To CITY: Office of the City Clerk City of Palo Alto Post Office Box 10250 Palo Alto, CA 94303 With a copy to the Purchasing Manager To CONSULTANT: Attention of the Project Manager at the address of CONSULTANT recited on the first page of this Agreement. CONSULTANT shall provide written notice to CITY of any change of address. SECTION 21. CONFLICT OF INTEREST. 21.1. In executing this Agreement, CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services. 21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subcontractors or other persons or parties having such an interest. CONSULTANT certifies that no person who has or will have any financial interest under this Agreement is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California, as amended from time to time. CONSULTANT agrees to notify CITY if any conflict arises. 21.3. If the CONSULTANT meets the definition of a "Consultant" as defined by City of Palo Alto Contract No. C21180722 Page 7 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 the Regulations of the Fair Political Practices Commission, CONSULTANT will file the appropriate financial disclosure documents required by the Palo Alto Municipal Code and the Political Reform Act of 1974, as amended from time to time. SECTION 22. NONDISCRIMINATION; COMPLIANCE WITH ADA. 22.1. As set forth in Palo Alto Municipal Code Section 2.30.510, as amended from time to time, CONSULTANT certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to that person's race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. CONSULTANT acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. 22.2. CONSULTANT understands and agrees that pursuant to the Americans Disabilities Act ("ADA"), programs, services and other activities provided by a public entity to the public, whether directly or through a contractor or subcontractor, are required to be accessible to the disabled public. CONSULTANT will provide the Services specified in this Agreement in a manner that complies with the ADA and any other applicable federal, state and local disability rights laws and regulations, as amended from time to time. CONSULTANT will not discriminate against persons with disabilities in the provision of services, benefits or activities provided under this Agreement. SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY's Environmentally Preferred Purchasing policies which are available at CITY's Purchasing Department, hereby incorporated by reference and as amended from time to time. CONSULTANT shall comply with waste reduction, reuse, recycling and disposal requirements of CITY's Zero Waste Program. Zero Waste best practices include, first, minimizing and reducing waste; second, reusing waste; and, third, recycling or composting waste. In particular, CONSULTANT shall comply with the following Zero Waste requirements: (a) All printed materials provided by CONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double -sided and printed on a minimum of 30% or greater post -consumer content paper, unless otherwise approved by CITY's Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post -consumer material and printed with vegetable -based inks. (b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY's Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Department's office. (c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY, for reuse or recycling. CONSULTANT shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed. City of Palo Alto Contract No. C21180722 Page 8 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE. CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code Section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code Section 4.62.060. SECTION 25. NON -APPROPRIATION. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code, as amended from time to time. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This Section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement. SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS. This Project is not subject to prevailing wages and related requirements. CONSULTANT is not required to pay prevailing wages and meet related requirements under the California Labor Code and California Code of Regulations in the performance and implementation of the Project if the contract: (1) is not a public works contract; (2) is for a public works construction project of $25,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j); or (3) is for a public works alteration, demolition, repair, or maintenance project of $15,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j). SECTION 27. CLAIMS PROCEDURE FOR "9204 PUBLIC WORKS PROJECTS". For purposes of this Section 27, a "9204 Public Works Project" means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (Cal. Pub. Cont. Code § 9204.) Per California Public Contract Code Section 9204, for Public Works Projects, certain claims procedures shall apply, as set forth in Exhibit F, entitled "Claims for Public Contract Code Section 9204 Public Works Projects". This Project is not a 9204 Public Works Project. SECTION 28. CONFIDENTIAL INFORMATION. 28.1. In the performance of this Agreement, CONSULTANT may have access to CITY's Confidential Information (defined below). CONSULTANT will hold Confidential Information in strict confidence, not disclose it to any third party, and will use it only for the City of Palo Alto Contract No. C21180722 Page 9 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 performance of its obligations to CITY under this Agreement and for no other purpose. CONSULTANT will maintain reasonable and appropriate administrative, technical and physical safeguards to ensure the security, confidentiality and integrity of the Confidential Information. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to its employees, agents and subcontractors, if any, to the extent they have a need to know in order to perform CONSULTANT's obligations to CITY under this Agreement and for no other purpose, provided that the CONSULTANT informs them of, and requires them to follow, the confidentiality and security obligations of this Agreement. 28.2. "Confidential Information" means all data, information (including without limitation "Personal Information" about a California resident as defined in Civil Code Section 1798 et seq., as amended from time to time) and materials, in any form or media, tangible or intangible, provided or otherwise made available to CONSULTANT by CITY, directly or indirectly, pursuant to this Agreement. Confidential Information excludes information that CONSULTANT can show by appropriate documentation: (i) was publicly known at the time it was provided or has subsequently become publicly known other than by a breach of this Agreement; (ii) was rightfully in CONSULTANT's possession free of any obligation of confidence prior to receipt of Confidential Information; (iii) is rightfully obtained by CONSULTANT from a third party without breach of any confidentiality obligation; (iv) is independently developed by employees of CONSULTANT without any use of or access to the Confidential Information; or (v) CONSULTANT has written consent to disclose signed by an authorized representative of CITY. 28.3. Notwithstanding the foregoing, CONSULTANT may disclose Confidential Information to the extent required by order of a court of competent jurisdiction or governmental body, provided that CONSULTANT will notify CITY in writing of such order immediately upon receipt and prior to any such disclosure (unless CONSULTANT is prohibited by law from doing so), to give CITY an opportunity to oppose or otherwise respond to such order. 28.4. CONSULTANT will notify City promptly upon learning of any breach in the security of its systems or unauthorized disclosure of, or access to, Confidential Information in its possession or control, and if such Confidential Information consists of Personal Information, CONSULTANT will provide information to CITY sufficient to meet the notice requirements of Civil Code Section 1798 et seq., as applicable, as amended from time to time. 28.5. Prior to or upon termination or expiration of this Agreement, CONSULTANT will honor any request from the CITY to return or securely destroy all copies of Confidential Information. All Confidential Information is and will remain the property of the CITY and nothing contained in this Agreement grants or confers any rights to such Confidential Information on CONSULTANT. 28.6. If selected in Section 30 (Exhibits), this Agreement is also subject to the terms and conditions of the Information Privacy Policy and Cybersecurity Terms and Conditions. SECTION 29. MISCELLANEOUS PROVISIONS. 29.1. This Agreement will be governed by California law, without regard to its City of Palo Alto Contract No. C21180722 Page 10 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 conflict of law provisions. 29.2. In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Santa Clara, State of California. 29.3. The prevailing party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys' fees expended in connection with that action. The prevailing party shall be entitled to recover an amount equal to the fair market value of legal services provided by attorneys employed by it as well as any attorneys' fees paid to third parties. 29.4. This Agreement, including all exhibits, constitutes the entire and integrated agreement between the parties with respect to the subject matter of this Agreement, and supersedes all prior agreements, negotiations, representations, statements and undertakings, either oral or written. This Agreement may be amended only by a written instrument, which is signed by the authorized representatives of the parties and approved as required under Palo Alto Municipal Code, as amended from time to time. 29.5. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the unaffected provisions of this Agreement will remain in full force and effect. 29.6. In the event of a conflict between the terms of this Agreement and the exhibits hereto (per Section 30) or CONSULTANT's proposal (if any), the Agreement shall control. In the event of a conflict between the exhibits hereto and CONSULTANT's proposal (if any), the exhibits shall control. 29.7. The provisions of all checked boxes in this Agreement shall apply to this Agreement; the provisions of any unchecked boxes shall not apply to this Agreement. 29.8. All section headings contained in this Agreement are for convenience and reference only and are not intended to define or limit the scope of any provision of this Agreement. 29.9. This Agreement may be signed in multiple counterparts, which, when executed by the authorized representatives of the parties, shall together constitute a single binding agreement. SECTION 30. EXHIBITS. Each of the following exhibits, if the check box for such exhibit is selected below, is hereby attached and incorporated into this Agreement by reference as though fully set forth herein: ® EXHIBIT A: SCOPE OF SERVICES ® EXHIBIT A-1 PROFESSIONAL SERVICES TASK ORDER ® EXHIBIT B: SCHEDULE OF PERFORMANCE ® EXHIBIT C: COMPENSATION EXHIBIT C-1: SCHEDULE OF RATES ® EXHIBIT D: INSURANCE REQUIREMENTS City of Palo Alto Contract No. C21180722 Page 11 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 THIS AGREEMENT IS NOT COMPLETE UNLESS ALL SELECTED EXHIBITS ARE ATTACHED. CONTRACT No. C21180722 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement as of the date first above written. CITY OF PALO ALTO BRAD HORAK CONSULTING ,-DocuSigned by: City Manager APPROVED AS TO FORM: City Attorney or designee Officer 1By: ',al fkbrat Name: B if7463 ft6415 Title: Sr. Consultant City of Palo Alto Contract No. C21180722 Page 12 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 EXHIBIT A SCOPE OF SERVICES CONSULTANT shall provide the Services detailed in this Exhibit A, entitled "SCOPE OF SERVICES". Consultant shall provide the following consulting services to the City of Palo Alto's Office of Emergency Services (OES), in coordination with other Public Safety departments, on an as- needed/on-call basis: 1) Public Safety Wireless Networks: review vendors and network architecture for mobile and fixed sites, including 4.9GHz and other frequencies and network protocols (WiMax, etc.) a) Provide recommendations in the use of wireless technologies for the public safety vehicle fleet and if necessary fixed facilities; conduct related research, evaluate systems and determine network configurations to assist in the implementation of such recommendations. b) Oversees the monitoring and functioning of applicable hardware, software, telephone, and/or other related items; assist in troubleshooting and restoration of services when necessary. 2) Emergency data network resilience: evaluate existing networks and interoperability with microwave, satellite, fiber, and other connectivity, both internal to the City as well as to the Internet and other agencies. a) Provide recommendations in the implementation of fiber installation to the Monte Bello fixed site, as well as to be planned fiber nodes. b) Maintain awareness of satellite communications providers, the capability of satellite services of the Mobile EOC, and advise of necessary modifications. 3) Public Safety Answering Point (PSAP) 911 Center connectivity: a) Evaluate options for improving network resilience among PSAPs in the northern Santa Clara County area. b) Advise on feasibility/represent public safety interests in terms of wireless planning being conducted by City / Regional organizations. 4. Provide radio communications support for OES and the Palo Alto Police Department. Assist city staff in maintaining radio systems and providing communications technician assistance during public safety deployments on an ad hoc basis. City of Palo Alto Contract No. C21180722 Page 13 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 a) Programs radios with the appropriate frequencies. Must be competent to configure radios on regional digital systems. b) Works with the Police Department, Fire Department and the Office of Emergency Services to update lists of radio frequencies both within the City of Palo Alto (CPA) and other jurisdictions that could be utilized by CPA personnel. c) May be requested to support field operations, the Emergency Operations Center or other planned or unplanned events or emergencies. d) Coordinates with and maintains knowledge of national and regional interoperability best practices as well as evolving communications technologies and systems. City of Palo Alto Contract No. C21180722 Page 14 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 EXHIBIT A-1 PROFESSIONAL SERVICES TASK ORDER CONSULTANT shall perform the Services detailed below in accordance with all the terms and conditions of the Agreement referenced in Item lA below. All exhibits referenced in Item 8 are incorporated into this Task Order by this reference. CONSULTANT shall furnish the necessary facilities, professional, technical and supporting personnel required by this Task Order as described below. CONTRACT NO. OR PURCHASE ORDER REQUISITION NO. (AS APPLICABLE) 1A. MASTER AGREEMENT NO. (MAYBE SAME AS CONTRACT/P.0. NO. ABOVE): 1B. TASK ORDER NO.: 2. CONSULTANT NAME: 3. PERIOD OF PERFORMANCE: START: COMPLETION: 4 TOTAL TASK ORDER PRICE: $ BALANCE REMAINING IN MASTER AGREEMENT/CONTRACT $ 5. BUDGET CODE COST CENTER COST ELEMENT WBS/CIP PHASE 6. CITY PROJECT MANAGER'S NAME & DEPARTMENT: 7. DESCRIPTION OF SCOPE OF SERVICES (Attachment A) MUST INCLUDE: • SERVICES AND DELIVERABLES TO BE PROVIDED • SCHEDULE OF PERFORMANCE • MAXIMUM COMPENSATION AMOUNT AND RATE SCHEDULE (as applicable) • REIMBURSABLE EXPENSES, if any (with "not to exceed" amount) 8. ATTACHMENTS: A: Task Order Scope of Services B (if any): I hereby authorize the performance of the work described in this Task Order. I hereby acknowledge receipt and acceptance of this Task Order and warrant that I have authority to sign on behalf of Consultant. APPROVED: APPROVED: CITY OF PALO ALTO COMPANY NAME: BY: BY: Name Name Title Title Date Date City of Palo Alto Contract No. C21180722 Page 15 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 EXHIBIT B SCHEDULE OF PERFORMANCE CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the Project Managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed ("NTP") from the CITY. ® Optional Schedule of Performance Provision for On -Call or Additional Services Agreements. (This provision only applies if checked and only applies to on -call agreements per Section 1 or agreements with Additional Services per Section 4.) The schedule of performance shall be as provided in the approved Task Order, as detailed in Section 1 (Scope of Services) in the case of on -call Services, or as detailed in Section 4 in the case of Additional Services, provided in all cases that the schedule of performance shall fall within the term as provided in Section 2 (Term) of this Agreement. City of Palo Alto Contract No. C21180722 Page 16 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 EXHIBIT C COMPENSATION CITY agrees to compensate CONSULTANT for the Services performed in accordance with the terms and conditions of this Agreement, including Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4 of the Agreement), based on the hourly rate schedule attached as Exhibit C-1. The compensation to be paid to CONSULTANT under this Agreement for all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), shall not exceed the amount(s) stated in Section 4 of this Agreement. CONSULTANT agrees to complete all Services, any specified reimbursable expenses, and Additional Services (if any, per Section 4), within this/these amount(s). Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth in this Agreement shall be at no cost to the CITY. City of Palo Alto Contract No. C21180722 Page 17 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 EXHIBIT C-1 SCHEDULE OF RATES CONSULTANT's schedule of rates is as follows: Senior Consultant at $160.00 per hour City of Palo Alto Contract No. C21180722 Page 18 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 EXHIBIT D INSURANCE REQUIREMENTS CONSULTANTS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST'S KEY RATING OF A -:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY'S INSURANCE REQUIREMENTS AS SPECIFIED HEREIN. REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS EACH OCCURRENCE AGGREGATE YES YES WORKER'S COMPENSATION EMPLOYER'S LIABILITY STATUTORY STATUTORY STATUTORY STATUTORY YES GENERAL LIABILITY, INCLUDING BODILY INJURY $1,000,000 $1,000,000 PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET PROPERTY DAMAGE $1,000,000 $1,000,000 CONTRACTUAL, AND FIRE LEGAL BODILY INJURY & PROPERTY $1,000,000 $1,000,000 LIABILITY DAMAGE COMBINED. BODILY INJURY $1,000,000 $1,000,000 - EACH PERSON $1,000,000 $1,000,000 YES AUTOMOBILE LIABILITY, EACH OCCURRENCE $1,000,000 $1,000,000 INCLUDING ALL OWNED, HIRED, NON -OWNED PROPERTY DAMAGE $1,000,000 $1,000,000 BODILY INJURY AND PROPERTY $1,000,000 $1,000,000 DAMAGE, COMBINED YES PROFESSIONAL LIABILITY, INCLUDING, ERRORS AND OMISSIONS, MALPRACTICE (WHEN ALL DAMAGES $1,000,000 APPLICABLE), AND NEGLIGENT PERFORMANCE YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONSULTANT, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONSULTANT AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS' COMPENSATION, EMPLOYER'S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I. INSURANCE COVERAGE MUST INCLUDE: A. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONSULTANT'S AGREEMENT TO INDEMNIFY CITY. H. THE CONSULTANT MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING URL: HTTPS://WWW.PLANETBIDS.COM/PORTAL/PORTAL.CFM?COMPANYID=25569 III. ENDORSEMENT PROVISIONS WITH RESPECT TO THE INSURANCE AFFORDED TO ADDITIONAL INSUREDS: A. PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE City of Palo Alto Contract No. C21180722 Page 19 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 DocuSign Envelope ID: E2C6B835-A8D6-4A92-B98D-C17B15CB6B72 ADDITIONAL INSUREDS. B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION 1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO AT THE FOLLOWING URL: HTTPS://W W W.PLANETBIDS.COM/PORTAL/PORTAL.CFM?COMPANYID=25569 OR HTTP://WWW.CITYOFPALOALTO.ORG/GOV/DEPTS/ASD/PLANET BIDS HOW TO.ASP City of Palo Alto Contract No. C21180722 Page 20 of 20 Professional Services Agreement Form Rev. Dec. 15, 2020 Docu Certificate Of Completion Envelope Id: E2C6B835A8D64A92B98DC17B15CB6B72 Subject: Please DocuSign: C21180722 Brad Horak Consulting. final_CAO.pdf Source Envelope: Document Pages: 20 Signatures: 1 Certificate Pages: 2 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Status: Completed Envelope Originator: Renee Howard 250 Hamilton Ave Palo Alto , CA 94301 renee.howard@cityofpaloalto.org IP Address: 199.33.32.254 Record Tracking Status: Original 4/5/2021 3:52:46 PM Security Appliance Status: Connected Storage Appliance Status: Connected Holder: Renee Howard renee.howard@cityofpaloalto.org Pool: StateLocal Pool: City of Palo Alto Location: DocuSign Location: DocuSign Signer Events Signature Timestamp Brad Horak brad@horak.org Consultant Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign �DocuSigned by: bral Nrat "-CC7F473F6836415... Signature Adoption: Pre -selected Style Using IP Address: 76.226.64.233 Sent: 4/5/2021 4:10:00 PM Viewed: 4/5/2021 8:29:03 PM Signed: 4/6/2021 10:42:19 AM In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Nathaniel Rainey nathaniel.rainey@cityofpaloalto.org Emergency Services Coordinator City of Palo Alto Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign COPIED Sent: 4/6/2021 10:42:20 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Certified Delivered Hashed/Encrypted Security Checked 4/5/2021 4:10:00 PM 4/5/2021 8:29:03 PM Envelope Summary Events Status Timestamps Signing Complete Security Checked 4/6/2021 10:42:19 AM Completed Security Checked 4/6/2021 10:42:20 AM Payment Events Status Timestamps CVTY 0 PALO ALTO City of Palo Alto (ID # 12156) City Council Staff Report Report Type: Consent Calendar Meeting Date: 5/3/2021 Summary Title: Adoption of Updated Salary Schedule for Water Gas Wastewater Inspectors Title: Adoption of Updated Salary Schedule for Water Gas Wastewater Inspectors Represented by Service Employees International Union (SEIU) 521 in Compliance With Arbitration Award From: City Manager Lead Department: Human Resources Recommendation Staff recommends that Council adopt a revised salary schedule for Water -Gas - Wastewater Field Inspector Classification represented by SEIU local 521 in accordance with Arbitrator Nancy Hutt's decision dated January 28, 2021. Discussion On October 10, 2016 four City employees holding the classification of Inspector Field Services requested reevaluation of their job classification pursuant to a provision in Article VII, Section 5 of the MOA between the City of Palo Alto and SEIU local 521 that provides for reclassification of jobs when there are "significant permanent changes in job content or significant discrepancies between job content and classification description. This request was initially reviewed and denied by the City. On June 29, 2017 SEIU local 521 submitted a formal grievance appealing the decision. In cases of reclassification, appeals are moved directly to arbitration skipping the traditional steps of the grievance procedure. Arbitrator Nancy Hutt was chosen by the parties after striking names of arbitrators from a list provided by State Mediation and Conciliation Services. Arbitrator Hutt conducted three days of hearings on July 21, 2018, October 23, 2018, and February 13, 2019. Arbitrator Hutt issued her first award related to this case on August 15, 2019. In Arbitrator Hutt's award dated August 15, 2019, the parties are directed to reclassify the four employees in question from Inspector Field Services job classification to a new Water -Gas -Wastewater specific inspection classification. The parties are directed to meet and confer in good faith over this new job classification and to negotiate an appropriate salary as the arbitrator did not feel enough evidence was presented to City of Palo Alto Page 1 make a salary determination at that time. After 12 months of negotiations the parties reached mutual agreement over a new job classification however were unable to reach agreement over the appropriate salary for this position. Arbitrator Hutt retained jurisdiction over this matter for any future interpretation of her award. The parties requested Arbitrator Hutt review the proposals from both sides and provide a ruling on salary for the new classification. On January 28, 2021 Arbitrator Hutt determined that a 10% salary increase shall be awarded to the new classification effective October 10, 2016, when the original reclassification request was submitted. It is important to note that the City and SEIU 521 are parties to an existing Memorandum of Agreement which resolves contract disputes through final and binding arbitration. The decisions of selected arbitrators are not appealable. Resource Impact Arbitrator Hutt's award result in 55 months of back pay in wages to impacted employees. Each employee shall be eligible for roughly $44,000 in base wages for a total of roughly $180,000. All impacted employees are located within the Water -Gas - Wastewater divisions and these funds will be drawn from the specific fund their time is allocated. These funds have sufficient savings to support this request and no additional funding is required. The impacted positions will be reclassified as part of the FY 2022 budget process to the new job classification including amendments to the Table of Organization. Attachments: • Attachment A- SEIU Salary Schedule 2019 - 2021 03.15.2021 - 576 WGW UTL FLD INSPC • Attachment B- SEIU Salary Schedule_updated on 03.15.2021 - 576 WGW UTL FLD INSPC • Attachment C- Water Gas Wastewater JD Signed • Attachment D- Arbitrator Hutt OPINION and AWARD 8.15.2019 • Attachment E- Arbitrator Hutt SUPPLEMENTAL AWARD 1.28.2021 City of Palo Alto Page 2 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 1 $ 24.62 1 $ 25.48 1 $ 26.24 206 Non -Exempt Acct Assistant 2 $ 25.91 2 $ 26.82 2 $ 27.62 3 $ 27.27 3 $ 28.23 3 $ 29.07 4 $ 28.70 4 $ 29.71 4 $ 30.60 5 $ 30.21 $ 5,236 $ 62,837 5 $ 31.27 $ 5,420 $ 65,042 5 $ 32.21 $ 5,583 $ 66,997 204 Non -Exempt Acct Spec 1 $ 28.76 1 $ 29.78 1 $ 30.67 2 $ 30.27 2 $ 31.34 2 $ 32.28 3 $ 31.86 3 $ 32.98 3 $ 33.97 4 $ 33.53 4 $ 34.71 4 $ 35.75 5 $ 35.29 $ 6,117 I $ 73,403 5 $ 36.53 $ 6,332 I $ 75,982 5 $ 37.63 $ 6,523 $ 78,270 207 Non -Exempt Acct Spec -Lead 1 $ 30.79 1 $ 31.88 1 $ 32.84 2 $ 32.41 2 $ 33.55 2 $ 34.56 3 $ 34.11 3 $ 35.31 3 $ 36.37 4 $ 35.90 4 $ 37.16 4 $ 38.28 5 $ 37.78 $ 6,549 I $ 78,582 5 $ 39.11 $ 6,779 I $ 81,349 5 $ 40.29 $ 6,984 $ 83,803 294 Non -Exempt Administrative Associate I 1 $ 26.53 1 $ 27.44 1 $ 28.29 2 $ 27.92 2 $ 28.88 2 $ 29.77 3 $ 29.38 3 $ 30.40 3 $ 31.33 4 $ 30.92 4 $ 32.00 4 $ 32.97 5 $ 32.54 $ 5,640 I $ 67,683 5 $ 33.68 $ 5,838 I $ 70,054 5 $ 34.70 $ 6,015 I $ 72,176 295 Non -Exempt Administrative Associate II 1 $ 28.82 1 $ 29.83 1 $ 30.71 2 $ 30.33 2 $ 31.39 2 $ 32.32 3 $ 31.92 3 $ 33.04 3 $ 34.02 4 $ 33.59 4 $ 34.77 4 $ 35.81 5 $ 35.35 $ 6,127 $ 73,528 5 $ 36.59 $ 6,342 $ 76,107 5 $ 37.69 $ 6,533 $ 78,395 296 Non -Exempt Administrative Associate I I I 1 $ 30.87 1 $ 31.95 1 $ 32.92 2 $ 32.49 2 $ 33.63 2 $ 34.65 3 $ 34.20 3 $ 35.40 3 $ 36.47 4 $ 36.00 4 $ 37.26 4 $ 38.38 5 $ 37.89 $ 6,568 I $ 78,811 5 $ 39.22 $ 6,798 I $ 81,578 5 $ 40.40 $ 7,003 I $ 84,032 276 Non -Exempt Animal Control Off 1 $ 27.27 1 $ 28.24 1 $ 29.08 2 $ 28.70 2 $ 29.72 2 $ 30.61 3 $ 30.21 3 $ 31.28 3 $ 32.22 4 $ 31.80 4 $ 32.92 4 $ 33.91 5 $ 33.47 $ 5,801 $ 69,618 5 $ 34.65 $ 6,006 $ 72,072 5 $ 35.69 $ 6,186 $ 74,235 312 Non -Exempt Animal Control Off - L 1 $ 29.18 1 $ 30.21 1 $ 31.13 2 $ 30.71 2 $ 31.79 2 $ 32.76 3 $ 32.32 3 $ 33.46 3 $ 34.48 4 $ 34.02 4 $ 35.22 4 $ 36.29 5 $ 35.81 $ 6,207 $ 74,485 5 $ 37.07 $ 6,425 $ 77,106 5 $ 38.19 $ 6,620 $ 79,435 263 Non -Exempt Animal Services Spec 1 $ 26.90 1 $ 27.84 1 $ 28.69 2 $ 28.31 2 $ 29.30 2 $ 30.19 3 $ 29.79 3 $ 30.84 3 $ 31.77 4 $ 31.35 4 $ 32.46 4 $ 33.44 5 $ 33.00 $ 5,720 I $ 68,640 5 $ 34.16 $ 5,921 I $ 71,053 5 $ 35.19 $ 6,100 I $ 73,195 275 Non -Exempt Animal Services Spec II 1 $ 29.66 1 $ 30.70 1 $ 31.63 2 $ 31.22 2 $ 32.31 2 $ 33.29 3 $ 32.86 3 $ 34.01 3 $ 35.04 4 $ 34.58 4 $ 35.80 4 $ 36.88 5 $ 36.40 $ 6,309 I $ 75,712 5 $ 37.68 $ 6,531 I $ 78,374 5 $ 38.82 $ 6,729 I $ 80,746 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 244 Non -Exempt Assoc Buyer 1 $ 34.84 1 $ 36.07 1 $ 37.16 2 $ 36.67 2 $ 37.96 2 $ 39.11 3 $ 38.60 3 $ 39.95 3 $ 41.16 4 $ 40.63 4 $ 42.05 4 $ 43.32 5 $ 42.76 $ 7,412 I $ 88,941 5 $ 44.26 $ 7,672 I $ 92,061 5 $ 45.59 $ 7,902 T $ 94,827 333 Non -Exempt Assoc Engineer 1 $ 45.83 1 $ 47.44 1 $ 48.87 2 $ 48.24 2 $ 49.93 2 $ 51.44 3 $ 50.77 3 $ 52.55 3 $ 54.14 4 $ 53.44 4 $ 55.31 4 $ 56.98 5 $ 56.25 $ 9,750 I $ 117,000 5 $ 58.22 $ 10,091 I $ 121,098 5 $ 59.97 $ 10,395 I $ 124,738 353 Non -Exempt Assoc Planner 1 $ 40.07 1 $ 41.47 1 $ 42.71 2 $ 42.17 2 $ 43.65 2 $ 44.95 3 $ 44.38 3 $ 45.94 3 $ 47.31 $ 46.71 4 $ 48.35 4 $ 49.80 $ 49.16 $ 8,521 $ 102,253 5 $ 50.89 $ 8,821 $ 105,851 5 $ 52.42 $ 9,086 $ 109,034 247 Non -Exempt Assoc Power Engr 1 $ 48.80 1 $ 50.52 1 $ 52.02 2 $ 51.36 2 $ 53.17 2 $ 54.75 3 $ 54.06 3 $ 55.96 3 $ 57.63 4 $ 56.90 4 $ 58.90 4 $ 60.66 5 $ 59.89 $ 10,381 I $ 124,571 5 $ 61.99 $ 10,745 I $ 128,939 5 $ 63.85 $ 11,067 I $ 132,808 269 Non -Exempt Assoc Res Planner 1 $ 44.46 1 $ 46.01 1 $ 47.40 2 $ 46.79 2 $ 48.43 2 $ 49.89 3 $ 49.25 3 $ 50.97 3 $ 52.51 4 $ 51.84 4 $ 53.65 4 $ 55.27 5 $ 54.56 $ 9,457 $ 113,485 5 $ 56.47 $ 9,788 $ 117,458 5 $ 58.17 $ 10,083 $ 120,994 330 Non -Exempt Asst Engineer 1 $ 41.52 1 $ 42.97 1 $ 44.27 2 $ 43.70 2 $ 45.23 2 $ 46.59 3 $ 45.99 3 $ 47.61 3 $ 49.04 4 $ 48.41 4 $ 50.11 4 $ 51.62 5 $ 50.95 $ 8,831 I $ 105,976 5 $ 52.74 $ 9,142 I $ 109,699 5 $ 54.33 $ 9,417 I $ 113,006 256 Non -Exempt Asst Power Engr 1 $ 44.07 1 $ 45.62 1 $ 46.98 2 $ 46.38 2 $ 48.02 2 $ 49.45 3 $ 48.82 3 $ 50.54 3 $ 52.05 4 $ 51.38 4 $ 53.19 4 $ 54.78 5 $ 54.08 $ 9,374 $ 112,486 5 $ 55.98 $ 9,703 $ 116,438 5 $ 57.66 $ 9,994 $ 119,933 268 Non -Exempt Asst Res Planner 1 $ 40.13 1 $ 41.55 1 $ 42.79 2 $ 42.24 2 $ 43.73 2 $ 45.04 3 $ 44.46 3 $ 46.03 3 $ 47.41 4 $ 46.80 4 $ 48.45 4 $ 49.90 5 $ 49.26 $ 8,538 $ 102,461 5 $ 50.99 $ 8,838 $ 106,059 5 $ 52.52 $ 9,103 $ 109,242 299 Non -Exempt Bldg Inspector 1 $ 40.44 1 $ 41.86 1 $ 43.13 2 $ 42.56 2 $ 44.06 2 $ 45.39 3 $ 44.80 3 $ 46.37 3 $ 47.77 4 $ 47.15 4 $ 48.81 4 $ 50.28 5 $ 49.63 $ 8,603 I $ 103,230 5 $ 51.37 $ 8,904 I $ 106,850 5 $ 52.92 $ 9,173 I $ 110,074 300 Non -Exempt Bldg Inspector Spec 1 $ 43.18 1 $ 44.69 1 $ 46.03 2 $ 45.45 2 $ 47.04 2 $ 48.45 3 $ 47.84 3 $ 49.51 3 $ 51.00 4 $ 50.35 4 $ 52.11 4 $ 53.68 5 $ 52.99 $ 9,185 I $ 110,219 5 $ 54.85 $ 9,507 I $ 114,088 5 $ 56.50 $ 9,793 I $ 117,520 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 370 Non -Exempt Bldg Serviceperson 1 $ 23.73 1 $ 24.55 1 $ 25.29 2 $ 24.97 2 $ 25.84 2 $ 26.62 3 $ 26.28 3 $ 27.20 3 $ 28.02 $ 27.66 4 $ 28.63 4 $ 29.49 $ 29.11 $ 5,046 $ 60,549 5 $ 30.13 $ 5,223 $ 62,670 5 $ 31.04 $ 5,380 $ 64,563 371 Non -Exempt Bldg Serviceperson-L 1 $ 25.40 1 $ 26.29 1 $ 27.08 2 $ 26.73 2 $ 27.67 2 $ 28.50 3 $ 28.13 3 $ 29.12 3 $ 30.00 4 $ 29.61 4 $ 30.65 4 $ 31.57 5 $ 31.16 $ 5,401 I $ 64,813 5 $ 32.26 $ 5,592 I $ 67,101 5 $ 33.23 $ 5,760 I $ 69,118 355 Non -Exempt Bldg/Plg Technician 1 $ 32.49 1 $ 33.63 1 $ 34.65 2 $ 34.20 2 $ 35.39 2 $ 36.47 3 $ 35.99 3 $ 37.25 3 $ 38.38 4 $ 37.88 4 $ 39.21 4 $ 40.39 5 $ 39.87 $ 6,911 $ 82,930 5 $ 41.27 $ 7,153 $ 85,842 5 $ 42.51 $ 7,368 $ 88,421 340 Non -Exempt Business Analyst 1 $ 57.06 1 $ 59.07 1 $ 60.84 2 $ 60.06 2 $ 62.17 2 $ 64.04 3 $ 63.22 3 $ 65.44 3 $ 67.41 4 $ 66.54 4 $ 68.88 4 $ 70.95 5 $ 70.04 $ 12,140 I $ 145,683 5 $ 72.50 $ 12,567 I $ 150,800 5 $ 74.68 $ 12,945 I $ 155,334 3400 Non -Exempt Business Analyst - S 1 $ 57.06 1 $ 59.07 1 $ 60.84 2 $ 60.06 2 $ 62.17 2 $ 64.04 3 $ 63.22 3 $ 65.44 3 $ 67.41 4 $ 66.54 4 $ 68.88 4 $ 70.95 5 $ 70.04 $ 12,140 $ 145,683 5 $ 72.50 $ 12,567 $ 150,800 5 $ 74.68 $ 12,945 $ 155,334 212 Non -Exempt Buyer 1 $ 38.37 1 $ 39.71 1 $ 40.90 2 $ 40.38 2 $ 41.80 2 $ 43.05 3 $ 42.50 3 $ 43.99 3 $ 45.31 4 $ 44.73 4 $ 46.30 4 $ 47.69 5 $ 47.08 $ 8,161 I $ 97,926 5 $ 48.73 $ 8,447 I $ 101,358 5 $ 50.20 $ 8,701 I $ 104,416 464 Non -Exempt Cathodic Protection Tech Assistant 1 $ 39.17 1 $ 40.55 1 $ 41.77 2 $ 41.23 2 $ 42.68 2 $ 43.96 3 $ 43.39 3 $ 44.92 3 $ 46.27 4 $ 45.67 4 $ 47.28 4 $ 48.70 5 $ 48.07 $ 8,332 $ 99,986 5 $ 49.76 $ 8,625 $ 103,501 5 $ 51.26 $ 8,885 $ 106,621 536 Non -Exempt Cathodic Tech 1 $ 48.07 1 $ 49.76 1 $ 51.27 2 $ 50.59 2 $ 52.37 2 $ 53.96 3 $ 53.25 3 $ 55.12 3 $ 56.79 4 $ 56.05 4 $ 58.02 4 $ 59.77 5 $ 59.00 $ 10,227 I $ 122,720 5 $ 61.07 $ 10,585 I $ 127,026 5 $ 62.91 $ 10,904 I $ 130,853 208 Non -Exempt CDBG Coordinator 1 $ 42.81 1 $ 44.31 1 $ 45.64 2 $ 45.06 2 $ 46.64 2 $ 48.04 3 $ 47.43 3 $ 49.09 3 $ 50.56 4 $ 49.92 4 $ 51.67 4 $ 53.22 5 $ 52.54 $ 9,107 $ 109,283 5 $ 54.38 $ 9,426 $ 113,110 5 $ 56.02 $ 9,710 $ 116,522 408 Non -Exempt Cement Finisher 1 $ 34.93 1 $ 36.16 1 $ 37.24 2 $ 36.76 2 $ 38.06 2 $ 39.20 3 $ 38.69 3 $ 40.06 3 $ 41.26 4 $ 40.72 4 $ 42.16 4 $ 43.43 5 $ 42.86 $ 7,429 I $ 89,149 5 $ 44.37 $ 7,691 I $ 92,290 5 $ 45.71 $ 7,923 I $ 95,077 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 409 Non -Exempt Cement Finisher Lead 1 $ 37.37 1 $ 38.67 1 $ 39.84 2 $ 39.33 2 $ 40.70 2 $ 41.93 3 $ 41.39 3 $ 42.84 3 $ 44.13 $ 43.56 4 $ 45.09 4 $ 46.45 $ 45.85 $ 7,947 $ 95,368 5 $ 47.46 $ 8,226 $ 98,717 5 $ 48.89 $ 8,474 $ 101,691 502 Non -Exempt Chemist 1 $ 38.90 1 $ 40.26 1 $ 41.48 2 $ 40.94 2 $ 42.37 2 $ 43.66 3 $ 43.09 3 $ 44.60 3 $ 45.95 4 $ 45.35 4 $ 46.94 4 $ 48.36 5 $ 47.73 $ 8,273 I $ 99,278 5 $ 49.41 $ 8,564 I $ 102,773 5 $ 50.90 $ 8,823 I $ 105,872 239 Non -Exempt Chf Inspec WGW 1 $ 43.27 1 $ 44.78 1 $ 46.13 2 $ 45.54 2 $ 47.13 2 $ 48.55 3 $ 47.93 3 $ 49.61 3 $ 51.10 4 $ 50.45 4 $ 52.22 4 $ 53.78 5 $ 53.10 $ 9,204 $ 110,448 5 $ 54.96 $ 9,526 $ 114,317 5 $ 56.61 $ 9,812 $ 117,749 301 Non -Exempt Code Enforcement Off 1 $ 38.85 1 $ 40.22 1 $ 41.42 2 $ 40.89 2 $ 42.33 2 $ 43.60 3 $ 43.04 3 $ 44.55 3 $ 45.89 4 $ 45.30 4 $ 46.89 4 $ 48.30 5 $ 47.68 $ 8,265 I $ 99,174 5 $ 49.35 $ 8,554 I $ 102,648 5 $ 50.84 $ 8,812 I $ 105,747 560 Non -Exempt Code Enforcement Off - L 1 $ 41.55 1 $ 43.02 1 $ 44.31 2 $ 43.73 2 $ 45.28 2 $ 46.64 3 $ 46.03 3 $ 47.66 3 $ 49.09 4 $ 48.45 4 $ 50.16 4 $ 51.67 5 $ 51.00 $ 8,840 $ 106,080 5 $ 52.79 $ 9,150 $ 109,803 5 $ 54.38 $ 9,426 $ 113,110 306 Non -Exempt Comm Tech 1 $ 39.80 1 $ 41.20 1 $ 42.43 2 $ 41.89 2 $ 43.36 2 $ 44.66 3 $ 44.09 3 $ 45.64 3 $ 47.01 4 $ 46.41 4 $ 48.04 4 $ 49.48 5 $ 48.85 $ 8,467 I $ 101,608 5 $ 50.56 $ 8,764 I $ 105,165 5 $ 52.08 $ 9,027 I $ 108,326 702 Non -Exempt Community Sery Offcr 1 $ 29.67 1 $ 30.72 1 $ 31.65 2 $ 31.23 2 $ 32.33 2 $ 33.31 3 $ 32.87 3 $ 34.03 3 $ 35.06 4 $ 34.60 4 $ 35.82 4 $ 36.90 5 $ 36.42 $ 6,313 $ 75,754 5 $ 37.70 $ 6,535 $ 78,416 5 $ 38.84 $ 6,732 $ 80,787 320 Non -Exempt Community Service Officer - Lead 1 $ 31.74 1 $ 32.86 1 $ 33.84 2 $ 33.41 2 $ 34.58 2 $ 35.62 3 $ 35.16 3 $ 36.40 3 $ 37.49 4 $ 37.01 4 $ 38.31 4 $ 39.46 5 $ 38.95 $ 6,751 I $ 81,016 5 $ 40.32 $ 6,989I $ 83,866 5 $ 41.53 $ 7,199I $ 86,382 341 Non -Exempt Coor Trans Sys Mgmt 1 $ 40.95 1 $ 42.37 1 $ 43.67 2 $ 43.10 2 $ 44.60 2 $ 45.96 3 $ 45.36 3 $ 46.94 3 $ 48.37 4 $ 47.74 4 $ 49.41 4 $ 50.91 5 $ 50.25 $ 8,710 $ 104,520 5 $ 52.01 $ 9,015 $ 108,181 5 $ 53.58 $ 9,287 $ 111,446 3410 Non -Exempt Coor Trans Sys Mgmt - S 1 $ 40.95 1 $ 42.37 1 $ 43.67 2 $ 43.10 2 $ 44.60 2 $ 45.96 3 $ 45.36 3 $ 46.94 3 $ 48.37 4 $ 47.74 4 $ 49.41 4 $ 50.91 5 $ 50.25 $ 8,710 I $ 104,520 5 $ 52.01 $ 9,015 I $ 108,181 5 $ 53.58 $ 9,287 I $ 111,446 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 255 Non -Exempt Coord Library Prog 1 $ 37.16 1 $ 38.45 1 $ 39.61 2 $ 39.11 2 $ 40.47 2 $ 41.69 3 $ 41.16 3 $ 42.60 3 $ 43.88 4 $ 43.32 4 $ 44.84 4 $ 46.18 5 $ 45.59 $ 7,902 $ 94,827 5 $ 47.19 $ 8,180 I $ 98,155 5 $ 48.61 S 8,426 $ 101,109 342 Non -Exempt Coord Pub Wks Proj 1 $ 38.91 1 $ 40.27 1 $ 41.49 2 $ 40.95 2 $ 42.38 2 $ 43.67 3 $ 43.10 3 $ 44.61 3 $ 45.96 4 $ 45.36 4 $ 46.95 4 $ 48.37 5 $ 47.74 $ 8,275 $ 99,299 5 $ 49.42 $ 8,566 $ 102,794 5 $ 50.91 $ 8,824 $ 105,893 317 Non -Exempt Coord Rec Prog 1 $ 33.42 1 $ 34.59 1 $ 35.64 2 $ 35.17 2 $ 36.41 2 $ 37.51 3 $ 37.02 3 $ 38.32 3 $ 39.48 4 $ 38.96 4 $ 40.33 4 $ 41.55 5 $ 41.01 $ 7,108 $ 85,301 5 $ 42.45 $ 7,358 $ 88,296 5 $ 43.73 $ 7,580 $ 90,958 344 Non -Exempt Coord Utility Proj 1 $ 42.02 1 $ 43.50 1 $ 44.80 2 $ 44.23 2 $ 45.78 2 $ 47.15 3 $ 46.55 3 $ 48.18 3 $ 49.63 4 $ 48.99 4 $ 50.71 4 $ 52.24 5 $ 51.56 $ 8,937 I $ 107,245 5 $ 53.37 $ 9,251 I $ 111,010 5 $ 54.98 $ 9,530 $ 114,358 3440 Non -Exempt Coord Utility Proj - S 1 $ 42.02 1 $ 43.50 1 $ 44.80 2 $ 44.23 2 $ 45.78 2 $ 47.15 3 $ 46.55 3 $ 48.18 3 $ 49.63 4 $ 48.99 4 $ 50.71 4 $ 52.24 5 $ 51.56 $ 8,937 I $ 107,245 5 $ 53.37 $ 9,251 I $ 111,010 5 $ 54.98 $ 9,530 I $ 114,358 242 Non -Exempt Coord Zero Waste 1 $ 37.35 1 $ 38.65 1 $ 39.82 2 $ 39.31 2 $ 40.68 2 $ 41.91 3 $ 41.37 3 $ 42.82 3 $ 44.11 4 $ 43.54 4 $ 45.07 4 $ 46.43 5 $ 45.83 $ 7,944 I $ 95,326 5 $ 47.44 $ 8,223 I $ 98,675 5 $ 48.87 $ 8,471 I $ 101,650 205 Non -Exempt Court Liaison Officer 1 $ 38.62 1 $ 39.97 1 $ 41.18 2 $ 40.65 2 $ 42.07 2 $ 43.34 3 $ 42.78 3 $ 44.28 3 $ 45.62 4 $ 45.03 4 $ 46.61 4 $ 48.02 5 $ 47.40 $ 8,216 $ 98,592 5 $ 49.06 $ 8,504 $ 102,045 5 $ 50.54 $ 8,760 $ 105,123 214 Non -Exempt Crime Analyst 1 $ 38.62 1 $ 39.97 1 $ 41.18 2 $ 40.65 2 $ 42.07 2 $ 43.34 3 $ 42.78 3 $ 44.28 3 $ 45.62 4 $ 45.03 4 $ 46.61 4 $ 48.02 5 $ 47.40 $ 8,216 I $ 98,592 5 $ 49.06 $ 8,504 I $ 102,045 5 $ 50.54 $ 8,760 I $ 105,123 415 Non -Exempt Cust Sry Specialist -L 1 $ 33.58 1 $ 34.75 1 $ 35.79 2 $ 35.34 2 $ 36.57 2 $ 37.67 3 $ 37.19 3 $ 38.49 3 $ 39.65 4 $ 39.14 4 $ 40.51 4 $ 41.73 5 $ 41.19 $ 7,140 $ 85,675 5 $ 42.64 $ 7,391 $ 88,691 5 $ 43.92 $ 7,613 $ 91,354 218 Non -Exempt CUSt Svc Represent 1 $ 28.54 1 $ 29.55 1 $ 30.44 2 $ 30.04 2 $ 31.10 2 $ 32.04 3 $ 31.62 3 $ 32.73 3 $ 33.72 4 $ 33.28 4 $ 34.45 4 $ 35.49 5 $ 35.03 $ 6,072 I $ 72,862 5 $ 36.26 $ 6,285 I $ 75,421 5 $ 37.35 $ 6,474 I $ 77,688 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 217 Non -Exempt CUSt Svc Spec 1 $ 31.39 1 $ 32.49 1 $ 33.46 2 $ 33.04 2 $ 34.20 2 $ 35.22 3 $ 34.77 3 $ 35.99 3 $ 37.07 $ 36.60 4 $ 37.88 4 $ 39.02 $ 38.52 $ 6,677 $ 80,122 5 $ 39.87 $ 6,911 $ 82,930 5 $ 41.07 $ 7,119 $ 85,426 260 Non -Exempt Desktop Technician 1 $ 34.21 1 $ 35.40 1 $ 36.48 2 $ 36.01 2 $ 37.26 2 $ 38.39 3 $ 37.90 3 $ 39.22 3 $ 40.41 4 $ 39.89 4 $ 41.28 4 $ 42.53 5 $ 41.98 $ 7,277 I $ 87,318 5 $ 43.45 $ 7,531 I $ 90,376 5 $ 44.76 $ 7,758 I $ 93,101 514 Non -Exempt Development Project Coordinator 1 1 $ 31.07 1 $ 32.16 1 $ 33.13 2 $ 32.70 2 $ 33.85 2 $ 34.87 3 $ 34.42 3 $ 35.63 3 $ 36.70 4 $ 36.23 4 $ 37.50 4 $ 38.63 5 $ 38.13 $ 6,609 $ 79,310 5 $ 39.47 $ 6,841 $ 82,098 5 $ 40.66 $ 7,048 $ 84,573 515 Non -Exempt Development Project Coordinator 11 1 $ 35.31 1 $ 36.53 1 $ 37.64 2 $ 37.16 2 $ 38.45 2 $ 39.62 3 $ 39.11 3 $ 40.47 3 $ 41.70 4 $ 41.16 4 $ 42.60 4 $ 43.89 5 $ 43.32 $ 7,509 I $ 90,106 5 $ 44.84 $ 7,772 I $ 93,267 5 $ 46.19 $ 8,006 I $ 96,075 516 Non -Exempt Development Project Coordinator 111 1 $ 38.94 1 $ 40.30 1 $ 41.52 2 $ 40.98 2 $ 42.42 2 $ 43.70 3 $ 43.13 3 $ 44.65 3 $ 45.99 4 $ 45.40 4 $ 46.99 4 $ 48.41 5 $ 47.78 $ 8,282 $ 99,382 5 $ 49.46 $ 8,573 $ 102,877 5 $ 50.95 $ 8,831 $ 105,976 533 Non -Exempt Elec Asst I 1 $ 33.39 1 $ 34.55 1 $ 35.59 2 $ 35.14 2 $ 36.36 2 $ 37.46 3 $ 36.98 3 $ 38.27 3 $ 39.43 4 $ 38.92 4 $ 40.28 4 $ 41.50 5 $ 40.96 $ 7,100 I $ 85,197 5 $ 42.40 $ 7,349 I $ 88,192 5 $ 43.68 $ 7,571 1 $ 90,854 267 Non -Exempt Elec Undgd Inspec 1 $ 42.04 1 $ 43.51 1 $ 44.83 2 $ 44.25 2 $ 45.80 2 $ 47.18 3 $ 46.57 3 $ 48.21 3 $ 49.66 4 $ 49.02 4 $ 50.74 4 $ 52.27 5 $ 51.60 $ 8,944 $ 107,328 5 $ 53.41 $ 9,258 $ 111,093 5 $ 55.02 $ 9,537 $ 114,442 345 Non -Exempt Electric Project Engineer 1 $ 58.47 1 $ 60.51 1 $ 62.32 2 $ 61.54 2 $ 63.69 2 $ 65.60 3 $ 64.77 3 $ 67.04 3 $ 69.05 4 $ 68.17 4 $ 70.56 4 $ 72.68 5 $ 71.75 $ 12,437 I $ 149,240 5 $ 74.27 $ 12,873 I $ 154,482 5 $ 76.50 $ 13,260 I $ 159,120 3450 Non -Exempt Electric Project Engineer - S 1 $ 58.47 1 $ 60.51 1 $ 62.32 2 $ 61.54 2 $ 63.69 2 $ 65.60 3 $ 64.77 3 $ 67.04 3 $ 69.05 4 $ 68.17 4 $ 70.56 4 $ 72.68 5 $ 71.75 $ 12,437 $ 149,240 5 $ 74.27 $ 12,873 $ 154,482 5 $ 76.50 $ 13,260 $ 159,120 292 Non -Exempt Electric Underground Inspector - Lead 1 $ 44.96 1 $ 46.55 1 $ 47.94 2 $ 47.32 2 $ 48.99 2 $ 50.46 3 $ 49.81 3 $ 51.56 3 $ 53.11 4 $ 52.43 4 $ 54.27 4 $ 55.90 5 $ 55.18 $ 9,565 1 $ 114,774 5 $ 57.12 $ 9,901 1 $ 118,810 5 $ 58.84 $ 10,199 I $ 122,387 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 527 Non -Exempt Electrical Equipment Tech 1 $ 42.97 1 $ 44.48 1 $ 45.81 2 $ 45.23 2 $ 46.82 2 $ 48.22 3 $ 47.61 3 $ 49.28 3 $ 50.75 $ 50.11 $ 51.87 4 $ 53.42 5 $ 52.74 $ 9,142 $ 109,699 5 $ 54.59 $ 9,462 $ 113,547 5 $ 56.23 $ 9,747 $ 116,958 530 Non -Exempt Electrician 1 $ 41.11 1 $ 42.55 1 $ 43.84 2 $ 43.27 2 $ 44.78 2 $ 46.14 3 $ 45.54 3 $ 47.13 3 $ 48.56 4 $ 47.93 4 $ 49.61 4 $ 51.11 5 $ 50.45 $ 8,745 1 $ 104,936 5 $ 52.22 $ 9,051 1 $ 108,618 5 $ 53.79 $ 9,324 I $ 111,883 529 Non -Exempt Electrician-Appren 1 $ 38.92 1 $ 40.28 1 $ 41.50 2 $ 40.96 2 $ 42.39 2 $ 43.68 3 $ 43.11 3 $ 44.62 3 $ 45.97 4 $ 45.37 4 $ 46.96 4 $ 48.38 5 $ 47.75 $ 8,277 I $ 99,320 5 $ 49.43 $ 8,568 I $ 102,814 5 $ 50.92 $ 8,826 I $ 105,914 535 Non -Exempt Electrician -Lead 1 $ 44.02 1 $ 45.57 1 $ 46.93 2 $ 46.33 2 $ 47.96 2 $ 49.40 3 $ 48.76 3 $ 50.48 3 $ 51.99 4 $ 51.32 4 $ 53.13 4 $ 54.72 5 $ 54.02 $ 9,363 1 $ 112,362 5 $ 55.92 $ 9,693 I $ 116,314 5 $ 57.60 $ 9,984 I $ 119,808 399 Non -Exempt Emergency Med Svs Data Specialist 1 $ 30.87 1 $ 31.95 1 $ 32.92 2 $ 32.49 2 $ 33.63 2 $ 34.65 3 $ 34.20 3 $ 35.40 3 $ 36.47 4 $ 36.00 4 $ 37.26 4 $ 38.38 5 $ 37.89 $ 6,568 $ 78,811 5 $ 39.22 $ 6,798 $ 81,578 5 $ 40.40 $ 7,003 $ 84,032 311 Non -Exempt Eng Tech 1 1 $ 29.98 1 $ 31.03 1 $ 31.95 2 $ 31.55 2 $ 32.66 2 $ 33.63 3 $ 33.21 3 $ 34.37 3 $ 35.40 4 $ 34.95 4 $ 36.17 4 $ 37.26 5 $ 36.78 $ 6,375 1 $ 76,502 5 $ 38.07 $ 6,599 I $ 79,186 5 $ 39.22 $ 6,798 1 $ 81,578 332 Non -Exempt Engineer 1 $ 51.63 1 $ 53.43 1 $ 55.05 2 $ 54.34 2 $ 56.24 2 $ 57.94 3 $ 57.19 3 $ 59.20 3 $ 60.98 4 $ 60.20 4 $ 62.31 4 $ 64.18 5 $ 63.36 $ 10,982 $ 131,789 5 $ 65.58 $ 11,367 $ 136,406 5 $ 67.55 $ 11,709 $ 140,504 323 Non -Exempt Engr Tech 11 1 $ 32.43 1 $ 33.58 1 $ 34.58 2 $ 34.13 2 $ 35.34 2 $ 36.39 3 $ 35.92 3 $ 37.19 3 $ 38.30 4 $ 37.81 4 $ 39.14 4 $ 40.31 5 $ 39.79 $ 6,8971 $ 82,763 5 $ 41.19 $ 7,1401 $ 85,675 5 $ 42.43 $ 7,355 I $ 88,254 319 Non -Exempt Engr Tech 1 1 1 1 $ 36.21 1 $ 37.48 1 $ 38.61 2 $ 38.11 2 $ 39.45 2 $ 40.64 3 $ 40.11 3 $ 41.52 3 $ 42.77 4 $ 42.22 4 $ 43.70 4 $ 45.02 5 $ 44.44 $ 7,703 $ 92,435 5 $ 46.00 $ 7,973 $ 95,680 5 $ 47.38 $ 8,213 $ 98,550 257 Non -Exempt Environmental Spec 1 $ 42.58 1 $ 44.08 1 $ 45.41 2 $ 44.82 2 $ 46.39 2 $ 47.79 3 $ 47.17 3 $ 48.83 3 $ 50.30 4 $ 49.65 4 $ 51.39 4 $ 52.94 5 $ 52.26 $ 9,058 1 $ 108,701 5 $ 54.09 $ 9,376 1 $ 112,507 5 $ 55.72 $ 9,658 I $ 115,898 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 211 Non -Exempt Equip Maint Sery Per 1 $ 26.03 1 $ 26.94 1 $ 27.76 2 $ 27.40 2 $ 28.35 2 $ 29.22 3 $ 28.84 3 $ 29.84 3 $ 30.75 4 $ 30.35 4 $ 31.41 4 $ 32.36 5 $ 31.94 $ 5,536 I $ 66A35 5 $ 33.06 $ 5,730 I $ 68,765 5 $ 34.06 $ 5,904 T $ 70,845 396 Non -Exempt Equip Operator 1 $ 32.14 1 $ 33.27 1 $ 34.29 2 $ 33.83 2 $ 35.02 2 $ 36.09 3 $ 35.61 3 $ 36.86 3 $ 37.98 4 $ 37.48 4 $ 38.80 4 $ 39.97 5 $ 39.45 $ 6,838 I $ 82,056 5 $ 40.84 $ 7,079 I $ 84,947 5 $ 42.07 $ 7,292 I $ 87,506 397 Non -Exempt Equip Operator - Lead 1 $ 34.39 1 $ 35.60 1 $ 36.67 2 $ 36.20 2 $ 37.47 2 $ 38.60 3 $ 38.10 3 $ 39.44 3 $ 40.63 $ 40.10 4 $ 41.51 4 $ 42.76 $ 42.21 $ 7,316 $ 87,797 5 $ 43.69 $ 7,573 $ 90,875 5 $ 45.01 $ 7,802 $ 93,621 250 Non -Exempt Equip Parts Tech 1 $ 27.92 1 $ 28.88 1 $ 29.77 2 $ 29.38 2 $ 30.40 2 $ 31.33 3 $ 30.92 3 $ 32.00 3 $ 32.97 4 $ 32.54 4 $ 33.68 4 $ 34.70 5 $ 34.25 $ 5,937 I $ 71,240 5 $ 35.45 $ 6,145 I $ 73,736 5 $ 36.52 $ 6,330 I $ 75,962 203 Non -Exempt Facilities Asst 1 $ 26.79 1 $ 27.74 1 $ 28.58 2 $ 28.20 2 $ 29.20 2 $ 30.08 3 $ 29.68 3 $ 30.73 3 $ 31.66 4 $ 31.24 4 $ 32.34 4 $ 33.32 5 $ 32.88 $ 5,699 $ 68,390 5 $ 34.04 $ 5,900 $ 70,803 5 $ 35.07 $ 6,079 $ 72,946 374 Non -Exempt Facilities Carpenter 1 $ 34.93 1 $ 36.16 1 $ 37.24 2 $ 36.76 2 $ 38.06 2 $ 39.20 3 $ 38.69 3 $ 40.06 3 $ 41.26 4 $ 40.72 4 $ 42.16 4 $ 43.43 5 $ 42.86 $ 7,429 I $ 89,149 5 $ 44.37 $ 7,691 I $ 92,290 5 $ 45.71 $ 7,923 1 $ 95,077 375 Non -Exempt Facilities Elect 1 $ 34.07 1 $ 35.27 1 $ 36.33 2 $ 35.86 2 $ 37.12 2 $ 38.24 3 $ 37.74 3 $ 39.07 3 $ 40.25 4 $ 39.72 4 $ 41.12 4 $ 42.36 5 $ 41.81 $ 7,247 $ 86,965 5 $ 43.28 $ 7,502 $ 90,022 5 $ 44.58 $ 7,727 $ 92,726 373 Non -Exempt Facilities Maint-L 1 $ 45.12 1 $ 46.70 1 $ 48.09 2 $ 47.49 2 $ 49.15 2 $ 50.62 3 $ 49.98 3 $ 51.73 3 $ 53.28 4 $ 52.61 4 $ 54.45 4 $ 56.08 5 $ 55.37 $ 9,597 I $ 115,170 5 $ 57.31 $ 9,934 I $ 119,205 5 $ 59.03 $ 10,232 I $ 122,782 377 Non -Exempt Facilities Painter 1 $ 34.93 1 $ 36.16 1 $ 37.24 2 $ 36.76 2 $ 38.06 2 $ 39.20 3 $ 38.69 3 $ 40.06 3 $ 41.26 4 $ 40.72 4 $ 42.16 4 $ 43.43 5 $ 42.86 $ 7,429 $ 89,149 5 $ 44.37 $ 7,691 $ 92,290 5 $ 45.71 $ 7,923 $ 95,077 376 Non -Exempt Facilities Tech 1 $ 36.31 1 $ 37.58 1 $ 38.72 2 $ 38.22 2 $ 39.55 2 $ 40.75 3 $ 40.23 3 $ 41.63 3 $ 42.89 4 $ 42.34 4 $ 43.82 4 $ 45.14 5 $ 44.56 $ 7,724 I $ 92,685 5 $ 46.12 $ 7,994 I $ 95,930 5 $ 47.51 $ 8,235 I $ 98,821 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 462 Non -Exempt Field Service Pers WGW 1 $ 32.57 1 $ 33.71 1 $ 34.72 2 $ 34.28 2 $ 35.48 2 $ 36.54 3 $ 36.08 3 $ 37.34 3 $ 38.46 4 $ 37.97 4 $ 39.30 4 $ 40.48 5 $ 39.96 $ 6,926 $ 83,117 5 $ 41.36 $ 7,169 $ 86,029 5 $ 42.61 $ 7,386 $ 88,629 383 Non -Exempt Fleet Svcs Coord 1 $ 33.25 1 $ 34.40 1 $ 35.44 2 $ 34.99 2 $ 36.21 2 $ 37.30 3 $ 36.83 3 $ 38.11 3 $ 39.26 4 $ 38.76 4 $ 40.11 4 $ 41.32 5 $ 40.79 $ 7,070 I $ 84,843 5 $ 42.22 $ 7,318 I $ 87,818 5 $ 43.49 $ 7,538 I $ 90,459 419 Non -Exempt Assistant Gas Measurement and Control Technician 1 $ 37.05 1 $ 38.37 1 $ 39.52 2 $ 39.00 2 $ 40.38 2 $ 41.60 3 $ 41.05 3 $ 42.50 3 $ 43.78 4 $ 43.21 4 $ 44.73 4 $ 46.08 5 $ 45.48 $ 7,883 I $ 94,598 5 $ 47.08 $ 8,161 I $ 97,926 5 $ 48.50 $ 8,407 I $ 100,880 418 Non -Exempt Gas Measurement and Control Technician 1 $ 38.93 1 $ 40.28 1 $ 41.51 2 $ 40.97 2 $ 42.40 2 $ 43.69 3 $ 43.12 3 $ 44.63 3 $ 45.98 4 $ 45.38 4 $ 46.97 4 $ 48.39 5 $ 47.76 $ 8,278 I $ 99,341 5 $ 49.44 $ 8,570 I $ 102,835 5 $ 50.93 $ 8,828 I $ 105,934 417 Non -Exempt Assistant Gas and Water Measurement and Control Technician 1 $ 38.93 1 $ 40.28 1 $ 41.51 2 $ 40.97 2 $ 42.40 2 $ 43.69 3 $ 43.12 3 $ 44.63 3 $ 45.98 4 $ 45.38 4 $ 46.97 4 $ 48.39 5 $ 47.76 $ 8,278 $ 99,341 5 $ 49.44 $ 8,570 $ 102,835 5 $ 50.93 $ 8,828 $ 105,934 416 Non -Exempt Gas and Water Measurement and Control Technician 1 $ 40.87 1 $ 42.31 1 $ 43.57 2 $ 43.02 2 $ 44.53 2 $ 45.86 3 $ 45.28 3 $ 46.87 3 $ 48.27 4 $ 47.66 4 $ 49.33 4 $ 50.81 5 $ 50.16 $ 8,694 I $ 104,333 5 $ 51.92 $ 8,999 I $ 107,994 5 $ 53.48 $ 9,270 I $ 111,238 398 Non -Exempt Geographic Inform Syst Specialist 1 $ 47.90 1 $ 49.59 1 $ 51.09 2 $ 50.42 2 $ 52.19 2 $ 53.77 3 $ 53.07 3 $ 54.93 3 $ 56.59 4 $ 55.86 4 $ 57.82 4 $ 59.56 5 $ 58.80 $ 10,192 $ 122,304 5 $ 60.86 $ 10,549 $ 126,589 5 $ 62.69 $ 10,866 $ 130,395 390 Non -Exempt Heavy Equip Oper 1 $ 38.47 1 $ 39.83 1 $ 41.03 2 $ 40.49 2 $ 41.92 2 $ 43.18 3 $ 42.62 3 $ 44.12 3 $ 45.45 4 $ 44.86 4 $ 46.44 4 $ 47.84 5 $ 47.22 $ 8,185 $ 98,218 5 $ 48.88 $ 8,473 $ 101,670 5 $ 50.35 $ 8,727 I $ 104,728 391 Non -Exempt Heavy Equip Oper-L 1 $ 41.16 1 $ 42.59 1 $ 43.87 2 $ 43.32 2 $ 44.83 2 $ 46.17 3 $ 45.59 3 $ 47.18 3 $ 48.60 4 $ 47.98 4 $ 49.66 4 $ 51.15 5 $ 50.50 $ 8,753 I $ 105,040 5 $ 52.27 $ 9,060 I $ 108,722 5 $ 53.84 $ 9,332 I $ 111,987 571 Non -Exempt Electric Heavy Equip Oper 1 $ 39.92 1 $ 41.33 1 $ 42.56 2 $ 42.02 2 $ 43.50 2 $ 44.80 3 $ 44.23 3 $ 45.78 3 $ 47.15 4 $ 46.55 4 $ 48.18 4 $ 49.63 5 $ 48.99 $ 8,492 I $ 101,899 5 $ 50.71 $ 8,790 I $ 105,477 5 $ 52.24 $ 9,055 I $ 108,659 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 572 Non -Exempt WGW Heavy Equip Oper 1 $ 38.73 1 $ 40.09 1 $ 41.29 2 $ 40.76 2 $ 42.19 2 $ 43.46 3 $ 42.90 3 $ 44.41 3 $ 45.74 $ 45.15 4 $ 46.74 4 $ 48.14 $ 47.52 $ 8,237 $ 98,842 5 $ 49.19 $ 8,526 $ 102,315 5 $ 50.67 $ 8,783 $ 105,394 389 Non -Exempt HEO/Installer Repairer 1 $ 40.35 1 $ 41.77 1 $ 43.02 2 $ 42.47 2 $ 43.96 2 $ 45.28 3 $ 44.70 3 $ 46.27 3 $ 47.66 4 $ 47.05 4 $ 48.70 4 $ 50.16 5 $ 49.52 $ 8,583 I $ 103,002 5 $ 51.26 $ 8,885 I $ 106,621 5 $ 52.80 $ 9,152 I $ 109,824 508 Non -Exempt Ind Waste Inspec 1 $ 35.78 1 $ 37.04 1 $ 38.15 2 $ 37.66 2 $ 38.98 2 $ 40.15 3 $ 39.64 3 $ 41.03 3 $ 42.26 4 $ 41.72 4 $ 43.18 4 $ 44.48 5 $ 43.91 $ 7,611 $ 91,333 5 $ 45.45 $ 7,878 $ 94,536 5 $ 46.82 $ 8,115 $ 97,386 258 Non -Exempt Ind Waste Invtgtr 1 $ 40.20 1 $ 41.61 1 $ 42.86 2 $ 42.31 2 $ 43.79 2 $ 45.11 3 $ 44.53 3 $ 46.09 3 $ 47.48 4 $ 46.87 4 $ 48.51 4 $ 49.97 5 $ 49.33 $ 8,551 I $ 102,606 5 $ 51.06 $ 8,850 I $ 106,205 5 $ 52.60 $ 9,117 I $ 109,408 365 Non -Exempt Industrial Waste Technician 1 $ 32.30 1 $ 33.44 1 $ 34.45 2 $ 34.00 2 $ 35.19 2 $ 36.26 3 $ 35.78 3 $ 37.04 3 $ 38.16 4 $ 37.66 4 $ 38.98 4 $ 40.16 5 $ 39.64 $ 6,871 $ 82,451 5 $ 41.03 $ 7,112 $ 85,342 5 $ 42.27 $ 7,327 $ 87,922 227 Non -Exempt Inspector, Field Svc 1 $ 39.07 1 $ 40.44 1 $ 41.65 2 $ 41.12 2 $ 42.56 2 $ 43.84 3 $ 43.28 3 $ 44.79 3 $ 46.14 4 $ 45.55 4 $ 47.14 4 $ 48.56 5 $ 47.94 $ 8,310 I $ 99,715 5 $ 49.62 $ 8,601 I $ 103,210 5 $ 51.11 $ 8,859 1 $ 106,309 308 Non -Exempt Instrum Elec 1 $ 38.77 1 $ 40.13 1 $ 41.34 2 $ 40.81 2 $ 42.24 2 $ 43.51 3 $ 42.95 3 $ 44.46 3 $ 45.79 4 $ 45.21 4 $ 46.79 4 $ 48.20 5 $ 47.58 $ 8,247 $ 98,966 5 $ 49.25 $ 8,537 $ 102,440 5 $ 50.73 $ 8,793 $ 105,518 293 Non -Exempt Educator 1 $ 29.89 1 $ 30.95 1 $ 31.88 2 $ 31.46 2 $ 32.57 2 $ 33.55 3 $ 33.11 3 $ 34.28 3 $ 35.31 4 $ 34.85 4 $ 36.08 4 $ 37.16 5 $ 36.68 $ 6,358 I $ 76,294 5 $ 37.97 $ 6,581 I $ 78,978 5 $ 39.11 $ 6,779 I $ 81,349 503 Non -Exempt Laboratory Tech Wqc 1 $ 34.80 1 $ 36.02 1 $ 37.10 2 $ 36.63 2 $ 37.91 2 $ 39.05 3 $ 38.55 3 $ 39.90 3 $ 41.10 4 $ 40.57 4 $ 41.99 4 $ 43.26 5 $ 42.70 $ 7,401 $ 88,816 5 $ 44.20 $ 7,661 $ 91,936 5 $ 45.53 $ 7,892 $ 94,702 413 Non -Exempt Landfill Technician 1 $ 39.48 1 $ 40.86 1 $ 42.09 2 $ 41.55 2 $ 43.01 2 $ 44.30 3 $ 43.73 3 $ 45.27 3 $ 46.63 4 $ 46.03 4 $ 47.65 4 $ 49.08 5 $ 48.45 $ 8,398 1 $ 100,776 5 $ 50.15 $ 8,693 1 $ 104,312 5 $ 51.66 $ 8,954 1 $ 107,453 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 254 Non -Exempt Librarian 1 $ 30.00 1 $ 31.05 1 $ 31.98 2 $ 31.57 2 $ 32.68 2 $ 33.66 3 $ 33.23 3 $ 34.39 3 $ 35.43 4 $ 34.97 4 $ 36.20 4 $ 37.29 5 $ 36.81 $ 6,380 $ 76,565 5 $ 38.10 $ 6,604 $ 79,248 5 $ 39.25 S 6,803 $ 81,640 252 Non -Exempt Library Associate 1 $ 26.96 1 $ 27.91 1 $ 28.74 2 $ 28.37 2 $ 29.37 2 $ 30.25 3 $ 29.86 3 $ 30.91 3 $ 31.84 4 $ 31.43 4 $ 32.53 4 $ 33.51 5 $ 33.08 $ 5,734 I $ 68,806 5 $ 34.24 $ 5,935 I $ 71,219 5 $ 35.27 $ 6,113 I $ 73,362 253 Non -Exempt Library Specialist 1 $ 25.50 1 $ 26.41 1 $ 27.20 2 $ 26.84 2 $ 27.79 2 $ 28.63 3 $ 28.25 3 $ 29.25 3 $ 30.13 4 $ 29.73 4 $ 30.78 4 $ 31.71 5 $ 31.29 $ 5,424I $ 65,083 5 $ 32.39 $ 5,614 I $ 67,371 5 $ 33.37 $ 5,784 I $ 69,410 541 Non -Exempt Lineper/Cable Spl 1 $ 57.84 1 $ 59.86 1 $ 61.67 2 $ 60.88 2 $ 63.01 2 $ 64.91 3 $ 64.08 3 $ 66.32 3 $ 68.32 4 $ 67.45 4 $ 69.81 4 $ 71.91 5 $ 70.99 $ 12,305 I $ 147,659 5 $ 73.48 $ 12,737 I $ 152,838 5 $ 75.69 $ 13,120 $ 157,435 542 Non -Exempt Lineper/Cable Spl-L 1 $ 61.91 1 $ 64.06 1 $ 65.99 2 $ 65.16 2 $ 67.43 2 $ 69.46 3 $ 68.58 3 $ 70.97 3 $ 73.11 4 $ 72.18 4 $ 74.70 4 $ 76.95 5 $ 75.97 $ 13,168 $ 158,018 5 $ 78.63 $ 13,629 $ 163,550 5 $ 80.99 $ 14,038 $ 168,459 531 Non -Exempt Lineperson/Cable Spl-T 1 $ 55.09 1 $ 57.03 1 $ 58.73 2 $ 57.98 2 $ 60.03 2 $ 61.82 3 $ 61.03 3 $ 63.18 3 $ 65.07 4 $ 64.24 4 $ 66.50 4 $ 68.49 5 $ 67.62 $ 11,721 I $ 140,650 5 $ 69.99 $ 12,132 I $ 145,579 5 $ 72.09 $ 12,496 I $ 149,947 532 Non -Exempt Lineperson/Cable Spl-TL 1 $ 58.91 1 $ 60.99 1 $ 62.82 2 $ 62.01 2 $ 64.19 2 $ 66.12 3 $ 65.27 3 $ 67.56 3 $ 69.59 4 $ 68.70 4 $ 71.11 4 $ 73.25 5 $ 72.31 $ 12,534 $ 150,405 5 $ 74.85 $ 12,974 $ 155,688 5 $ 77.10 $ 13,364 $ 160,368 528 Non -Exempt Lnper/Cbl Spl-Appren 1 $ 49.69 1 $ 51.44 1 $ 52.98 2 $ 52.30 2 $ 54.14 2 $ 55.76 3 $ 55.05 3 $ 56.98 3 $ 58.69 4 $ 57.94 4 $ 59.97 4 $ 61.77 5 $ 60.98 $ 10,570 $ 126,838 5 $ 63.12 $ 10,941 $ 131,290 5 $ 65.02 $ 11,270 I $ 135,242 213 Non -Exempt Mailing Svcs Spec 1 $ 22.57 1 $ 23.36 1 $ 24.06 2 $ 23.75 2 $ 24.58 2 $ 25.32 3 $ 25.00 3 $ 25.87 3 $ 26.65 4 $ 26.31 4 $ 27.23 4 $ 28.05 5 $ 27.69 $ 4,800 I $ 57,595 5 $ 28.66 $ 4,968 I $ 59,613 5 $ 29.52 $ 5,117 I $ 61,402 291 Non -Exempt Maintenance Mechanic -Welding 1 $ 39.14 1 $ 40.51 1 $ 41.73 2 $ 41.19 2 $ 42.64 2 $ 43.92 3 $ 43.35 3 $ 44.88 3 $ 46.23 4 $ 45.63 4 $ 47.24 4 $ 48.66 5 $ 48.03 $ 8,325 I $ 99,902 5 $ 49.72 $ 8,618 I $ 103,418 5 $ 51.22 $ 8,878 I $ 106,538 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 346 Non -Exempt Management Assistant 1 $ 33.56 1 $ 34.73 1 $ 35.77 2 $ 35.32 2 $ 36.55 2 $ 37.65 3 $ 37.17 3 $ 38.47 3 $ 39.63 $ 39.12 4 $ 40.49 4 $ 41.71 $ 41.17 $ 7,136 $ 85,634 5 $ 42.62 $ 7,387 $ 88,650 5 $ 43.90 $ 7,609 $ 91,312 3460 Non -Exempt Management Assistant - S 1 $ 33.56 1 $ 34.73 1 $ 35.77 2 $ 35.32 2 $ 36.55 2 $ 37.65 3 $ 37.17 3 $ 38.47 3 $ 39.63 4 $ 39.12 4 $ 40.49 4 $ 41.71 5 $ 41.17 $ 7,136 I $ 85,634 5 $ 42.62 $ 7,387 I $ 88,650 5 $ 43.90 $ 7,609 I $ 91,312 216 Non -Exempt Marketing Eng 1 $ 51.63 1 $ 53.43 1 $ 55.05 2 $ 54.34 2 $ 56.24 2 $ 57.94 3 $ 57.19 3 $ 59.20 3 $ 60.98 4 $ 60.20 4 $ 62.31 4 $ 64.18 5 $ 63.36 $ 10,982 I $ 131,789 5 $ 65.58 $ 11,367 I $ 136,406 5 $ 67.55 $ 11,709 I $ 140,504 241 Non -Exempt Meter Reader 1 $ 26.82 1 $ 27.77 1 $ 28.61 2 $ 28.23 2 $ 29.23 2 $ 30.11 3 $ 29.71 3 $ 30.76 3 $ 31.69 4 $ 31.27 4 $ 32.37 4 $ 33.35 5 $ 32.91 $ 5,704 I $ 68,453 5 $ 34.07 $ 5,905 I $ 70,866 5 $ 35.10 $ 6,084 I $ 73,008 240 Non -Exempt Meter Reader -Lead 1 $ 28.70 1 $ 29.71 1 $ 30.61 2 $ 30.21 2 $ 31.27 2 $ 32.22 3 $ 31.79 3 $ 32.91 3 $ 33.91 4 $ 33.46 4 $ 34.64 4 $ 35.69 5 $ 35.22 $ 6,105 $ 73,258 5 $ 36.46 $ 6,320 $ 75,837 5 $ 37.56 $ 6,510 $ 78,125 369 Non -Exempt Meter Shop Lead 1 $ 33.22 1 $ 34.39 1 $ 35.41 2 $ 34.96 2 $ 36.19 2 $ 37.27 3 $ 36.80 3 $ 38.09 3 $ 39.23 4 $ 38.73 4 $ 40.09 4 $ 41.29 5 $ 40.76 $ 7,065 1 $ 84,781 5 $ 42.19 $ 7,313 I $ 87,755 5 $ 43.46 $ 7,533 I $ 90,397 552 Non -Exempt Metering Technician 1 $ 50.11 1 $ 51.87 1 $ 53.43 2 $ 52.74 2 $ 54.59 2 $ 56.24 3 $ 55.51 3 $ 57.46 3 $ 59.19 4 $ 58.43 4 $ 60.48 4 $ 62.30 5 $ 61.50 $ 10,660 $ 127,920 5 $ 63.66 $ 11,034 $ 132,413 5 $ 65.57 $ 11,365 $ 136,386 553 Non -Exempt Metering Technician - Lead 1 $ 53.62 1 $ 55.51 1 $ 57.19 2 $ 56.44 2 $ 58.43 2 $ 60.19 3 $ 59.41 3 $ 61.50 3 $ 63.35 4 $ 62.53 4 $ 64.73 4 $ 66.68 5 $ 65.82 $ 11,409 I $ 136,906 5 $ 68.13 $ 11,809 I $ 141,710 5 $ 70.18 $ 12,165 I $ 145,974 384 Non -Exempt Mobile Service Tech 1 $ 38.73 1 $ 40.09 1 $ 41.29 2 $ 40.76 2 $ 42.19 2 $ 43.46 3 $ 42.90 3 $ 44.41 3 $ 45.74 4 $ 45.15 4 $ 46.74 4 $ 48.14 5 $ 47.52 $ 8,237 $ 98,842 5 $ 49.19 $ 8,526 $ 102,315 5 $ 50.67 $ 8,783 $ 105,394 381 Non -Exempt Motor Equip Mech-L 1 $ 39.46 1 $ 40.85 1 $ 42.07 2 $ 41.53 2 $ 42.99 2 $ 44.28 3 $ 43.71 3 $ 45.25 3 $ 46.61 4 $ 46.01 4 $ 47.63 4 $ 49.06 5 $ 48.43 $ 8,395 1 $ 100,734 5 $ 50.13 $ 8,689 1 $ 104,270 5 $ 51.64 $ 8,951 I $ 107,411 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 286 Non -Exempt Motor Equipment Mechanic! 1 $ 34.17 1 $ 35.36 1 $ 36.44 2 $ 35.96 2 $ 37.22 2 $ 38.35 3 $ 37.85 3 $ 39.17 3 $ 40.36 4 $ 39.84 4 $ 41.23 4 $ 42.48 5 $ 41.93 $ 7,268 $ 87,214 5 $ 43.40 $ 7,523 I $ 90,272 5 $ 44.71 S 7,750 $ 92,997 287 Non -Exempt Motor Equipment Mechanic 11 1 $ 36.88 1 $ 38.19 1 $ 39.33 2 $ 38.82 2 $ 40.19 2 $ 41.40 3 $ 40.86 3 $ 42.30 3 $ 43.57 4 $ 43.01 4 $ 44.52 4 $ 45.86 5 $ 45.27 $ 7,847 $ 94,162 5 $ 46.86 $ 8,122 $ 97,469 5 $ 48.27 $ 8,367 $ 100,402 230 Non -Exempt Offset Equip Op 1 $ 25.59 1 $ 26.49 1 $ 27.28 2 $ 26.93 2 $ 27.88 2 $ 28.71 3 $ 28.34 3 $ 29.34 3 $ 30.22 4 $ 29.83 4 $ 30.88 4 $ 31.81 5 $ 31.40 $ 5,443 $ 65,312 5 $ 32.50 $ 5,633 $ 67,600 5 $ 33.48 $ 5,803 $ 69,638 543 Non -Exempt Overhead Underground Troubleman 1 $ 60.76 1 $ 62.89 1 $ 64.78 2 $ 63.95 2 $ 66.19 2 $ 68.18 3 $ 67.31 3 $ 69.67 3 $ 71.76 4 $ 70.85 4 $ 73.33 4 $ 75.53 5 $ 74.57 $ 12,925 I $ 155,106 5 $ 77.18 $ 13,378 I $ 160,534 5 $ 79.50 $ 13,780 I $ 165,360 452 Non -Exempt Park Maint - Lead 1 $ 32.93 1 $ 34.10 1 $ 35.13 2 $ 34.66 2 $ 35.89 2 $ 36.97 3 $ 36.48 3 $ 37.77 3 $ 38.91 4 $ 38.40 4 $ 39.75 4 $ 40.95 5 $ 40.42 $ 7,006 $ 84,074 5 $ 41.84 $ 7,252 $ 87,027 5 $ 43.10 $ 7,471 $ 89,648 451 Non -Exempt Park Maint Person 1 $ 28.42 1 $ 29.43 1 $ 30.32 2 $ 29.91 2 $ 30.97 2 $ 31.91 3 $ 31.48 3 $ 32.59 3 $ 33.58 4 $ 33.13 4 $ 34.30 4 $ 35.34 5 $ 34.87 $ 6,044 I $ 72,530 5 $ 36.10 $ 6,257 I $ 75,088 5 $ 37.19 $ 6,446 I $ 77,355 281 Non -Exempt Park Ranger 1 $ 32.26 1 $ 33.40 1 $ 34.39 2 $ 33.95 2 $ 35.15 2 $ 36.19 3 $ 35.73 3 $ 36.99 3 $ 38.09 4 $ 37.61 4 $ 38.93 4 $ 40.09 5 $ 39.58 $ 6,861 1 $ 82,326 5 $ 40.97 $ 7,101 I $ 85,218 5 $ 42.20 $ 7,315 I $ 87,776 570 Non -Exempt Parking Operations Lead 1 $ 50.27 1 $ 52.03 1 $ 53.60 2 $ 52.91 2 $ 54.76 2 $ 56.42 3 $ 55.69 3 $ 57.64 3 $ 59.38 4 $ 58.62 4 $ 60.67 4 $ 62.50 5 $ 61.70 $ 10,695 I $ 128,336 5 $ 63.86 $ 11,069 I $ 132,829 5 $ 65.78 $ 11,402 I $ 136,822 460 Non -Exempt Parks/Golf Crew -Lead 1 $ 30.92 1 $ 32.00 1 $ 32.96 2 $ 32.54 2 $ 33.68 2 $ 34.69 3 $ 34.25 3 $ 35.45 3 $ 36.51 4 $ 36.05 4 $ 37.31 4 $ 38.43 5 $ 37.94 $ 6,576 $ 78,915 5 $ 39.27 $ 6,807 $ 81,682 5 $ 40.45 $ 7,011 $ 84,136 348 Non -Exempt Payroll Analyst 1 $ 34.30 1 $ 35.51 1 $ 36.56 2 $ 36.10 2 $ 37.37 2 $ 38.48 3 $ 37.99 3 $ 39.33 3 $ 40.50 4 $ 39.98 4 $ 41.39 4 $ 42.63 5 $ 42.08 $ 7,294 I $ 87,526 5 $ 43.56 $ 7,550 I $ 90,605 5 $ 44.87 $ 7,777 I $ 93,330 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 3480 Non -Exempt Payroll Analyst - S 1 $ 34.30 1 $ 35.51 1 $ 36.56 2 $ 36.10 2 $ 37.37 2 $ 38.48 3 $ 37.99 3 $ 39.33 3 $ 40.50 $ 39.98 4 $ 41.39 4 $ 42.63 $ 42.08 $ 7,294 $ 87,526 5 $ 43.56 $ 7,550 $ 90,605 5 $ 44.87 $ 7,777 $ 93,330 352 Non -Exempt Planner 1 $ 42.81 1 $ 44.31 1 $ 45.64 2 $ 45.06 2 $ 46.64 2 $ 48.04 3 $ 47.43 3 $ 49.09 3 $ 50.56 4 $ 49.92 4 $ 51.67 4 $ 53.22 5 $ 52.54 $ 9,107 I $ 109,283 5 $ 54.38 $ 9,426 I $ 113,110 5 $ 56.02 $ 9,710 I $ 116,522 347 Non -Exempt Planning Arborist 1 $ 47.31 1 $ 48.97 1 $ 50.44 2 $ 49.79 2 $ 51.54 2 $ 53.09 3 $ 52.41 3 $ 54.25 3 $ 55.88 4 $ 55.16 4 $ 57.10 4 $ 58.82 5 $ 58.06 $ 10,064 $ 120,765 5 $ 60.10 $ 10,417 $ 125,008 5 $ 61.91 $ 10,731 $ 128,773 3470 Non -Exempt Planning Arborist - S 1 $ 47.31 1 $ 48.97 1 $ 50.44 2 $ 49.79 2 $ 51.54 2 $ 53.09 3 $ 52.41 3 $ 54.25 3 $ 55.88 4 $ 55.16 4 $ 57.10 4 $ 58.82 5 $ 58.06 $ 10,064 I $ 120,765 5 $ 60.10 $ 10,417 I $ 125,008 5 $ 61.91 $ 10,731 I $ 128,773 304 Non -Exempt Plans Check Engr 1 $ 50.14 1 $ 51.89 1 $ 53.45 2 $ 52.77 2 $ 54.62 2 $ 56.26 3 $ 55.54 3 $ 57.49 3 $ 59.22 4 $ 58.46 4 $ 60.51 4 $ 62.33 5 $ 61.53 $ 10,665 I $ 127,982 5 $ 63.69 $ 11,040 I $ 132,475 5 $ 65.61 $ 11,372 I $ 136,469 513 Non -Exempt Plans Examiner 1 $ 41.04 1 $ 42.49 1 $ 43.76 2 $ 43.20 2 $ 44.72 2 $ 46.06 3 $ 45.47 3 $ 47.07 3 $ 48.48 4 $ 47.86 4 $ 49.54 4 $ 51.03 5 $ 50.37 $ 8,731 1 $ 104,770 5 $ 52.14 $ 9,038 I $ 108,451 5 $ 53.71 $ 9,310 I $ 111,717 517 Non -Exempt Plant Mechanic 1 $ 37.95 1 $ 39.28 1 $ 40.46 2 $ 39.94 2 $ 41.34 2 $ 42.58 3 $ 42.04 3 $ 43.51 3 $ 44.82 4 $ 44.25 4 $ 45.79 4 $ 47.17 5 $ 46.57 $ 8,072 $ 96,866 5 $ 48.20 $ 8,355 $ 100,256 5 $ 49.65 $ 8,606 $ 103,272 321 Non -Exempt Police Records Specialist - Lead 1 $ 30.73 1 $ 31.80 1 $ 32.76 2 $ 32.34 2 $ 33.47 2 $ 34.48 3 $ 34.04 3 $ 35.23 3 $ 36.29 4 $ 35.83 4 $ 37.08 4 $ 38.20 5 $ 37.71 $ 6,536 I $ 78,437 5 $ 39.03 $ 6,765 I $ 81,182 5 $ 40.21 $ 6,970 I $ 83,637 313 Non -Exempt Police Records Specialist 1 1 $ 27.29 1 $ 28.26 1 $ 29.11 2 $ 28.72 2 $ 29.74 2 $ 30.64 3 $ 30.23 3 $ 31.30 3 $ 32.25 4 $ 31.82 4 $ 32.94 4 $ 33.94 5 $ 33.49 $ 5,805 $ 69,659 5 $ 34.67 $ 6,009 $ 72,114 5 $ 35.72 $ 6,191 $ 74,298 314 Non -Exempt Police Records Specialist 11 1 $ 28.71 1 $ 29.73 1 $ 30.63 2 $ 30.22 2 $ 31.29 2 $ 32.24 3 $ 31.81 3 $ 32.93 3 $ 33.93 4 $ 33.48 4 $ 34.66 4 $ 35.71 5 $ 35.24 $ 6,108 I $ 73,299 5 $ 36.48 $ 6,323 I $ 75,878 5 $ 37.58 $ 6,514 I $ 78,166 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 246 Non -Exempt Power Engr 1 $ 55.11 1 $ 57.04 1 $ 58.77 2 $ 58.01 2 $ 60.04 2 $ 61.86 3 $ 61.06 3 $ 63.20 3 $ 65.11 $ 64.27 $ 66.52 4 $ 68.53 5 $ 67.65 $ 11,726 $ 140,712 5 $ 70.02 $ 12,137 $ 145,642 5 $ 72.13 $ 12,503 $ 150,030 270 Non -Exempt Prod Arts/Sci Prog 1 $ 36.24 1 $ 37.51 1 $ 38.63 2 $ 38.14 2 $ 39.48 2 $ 40.66 3 $ 40.14 3 $ 41.55 3 $ 42.80 4 $ 42.25 4 $ 43.73 4 $ 45.05 5 $ 44.47 $ 7,708 I $ 92,498 5 $ 46.03 $ 7,979 I $ 95,742 5 $ 47.42 $ 8,219 I $ 98,634 232 Non -Exempt Prog-Analyst 1 $ 46.11 1 $ 47.72 1 $ 49.16 2 $ 48.53 2 $ 50.23 2 $ 51.74 3 $ 51.08 3 $ 52.87 3 $ 54.46 4 $ 53.76 4 $ 55.65 4 $ 57.32 5 $ 56.58 $ 9,807 $ 117,686 5 $ 58.57 $ 10,152 $ 121,826 5 $ 60.33 $ 10,457 $ 125,486 265 Non -Exempt Program Assistant 1 $ 27.56 1 $ 28.52 1 $ 29.40 2 $ 29.01 2 $ 30.02 2 $ 30.94 3 $ 30.53 3 $ 31.60 3 $ 32.56 4 $ 32.13 4 $ 33.26 4 $ 34.27 5 $ 33.82 $ 5,862 I $ 70,346 5 $ 35.01 $ 6,068 I $ 72,821 5 $ 36.07 $ 6,252 I $ 75,026 302 Non -Exempt Program Assistant! 1 $ 29.24 1 $ 30.26 1 $ 31.17 2 $ 30.77 2 $ 31.85 2 $ 32.81 3 $ 32.38 3 $ 33.52 3 $ 34.53 4 $ 34.08 4 $ 35.28 4 $ 36.34 5 $ 35.87 $ 6,217 $ 74,610 5 $ 37.13 $ 6,436 $ 77,230 5 $ 38.25 $ 6,630 $ 79,560 303 Non -Exempt Program Assistant 11 1 $ 31.41 1 $ 32.51 1 $ 33.49 2 $ 33.06 2 $ 34.22 2 $ 35.25 3 $ 34.80 3 $ 36.02 3 $ 37.10 4 $ 36.63 4 $ 37.91 4 $ 39.05 5 $ 38.55 $ 6,682 I $ 80,184 5 $ 39.90 $ 6,916 I $ 82,992 5 $ 41.10 $ 7,124 I $ 85,488 368 Non -Exempt Program Coordinator 1 $ 31.28 1 $ 32.38 1 $ 33.36 2 $ 32.92 2 $ 34.08 2 $ 35.11 3 $ 34.65 3 $ 35.87 3 $ 36.95 4 $ 36.47 4 $ 37.75 4 $ 38.89 5 $ 38.38 $ 6,653 I $ 79,830 5 $ 39.73 $ 6,887 I $ 82,638 5 $ 40.93 $ 7,095 I $ 85,134 349 Non -Exempt Project Engineer 1 $ 55.57 1 $ 57.51 1 $ 59.23 2 $ 58.49 2 $ 60.53 2 $ 62.34 3 $ 61.56 3 $ 63.71 3 $ 65.62 4 $ 64.79 4 $ 67.06 4 $ 69.07 5 $ 68.19 $ 11,820 I $ 141,835 5 $ 70.58 $ 12,234 I $ 146,806 5 $ 72.70 $ 12,601 I $ 151,216 3490 Non -Exempt Project Engineer - S 1 $ 55.57 1 $ 57.51 1 $ 59.23 2 $ 58.49 2 $ 60.53 2 $ 62.34 3 $ 61.56 3 $ 63.71 3 $ 65.62 4 $ 64.79 4 $ 67.06 4 $ 69.07 5 $ 68.19 $ 11,820 $ 141,835 5 $ 70.58 $ 12,234 $ 146,806 5 $ 72.70 $ 12,601 $ 151,216 209 Non -Exempt Property Evid Tech 1 $ 29.70 1 $ 30.75 1 $ 31.68 2 $ 31.26 2 $ 32.36 2 $ 33.34 3 $ 32.90 3 $ 34.06 3 $ 35.09 4 $ 34.63 4 $ 35.85 4 $ 36.93 5 $ 36.45 $ 6,318 I $ 75,816 5 $ 37.73 $ 6,540 I $ 78,478 5 $ 38.87 $ 6,737 I $ 80,850 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 262 Non -Exempt Resource Planner 1 $ 52.74 1 $ 54.58 1 $ 56.23 2 $ 55.51 2 $ 57.45 2 $ 59.18 3 $ 58.43 3 $ 60.47 3 $ 62.29 4 $ 61.50 4 $ 63.65 4 $ 65.56 $ 64.73 $ 11,220 $ 134,638 5 $ 67.00 $ 11,613 $ 139,360 5 $ 69.01 $ 11,962 $ 143,541 366 Non -Exempt Restoration Lead 1 $ 41.44 1 $ 42.90 1 $ 44.19 2 $ 43.62 2 $ 45.16 2 $ 46.52 3 $ 45.92 3 $ 47.54 3 $ 48.97 4 $ 48.34 4 $ 50.04 4 $ 51.55 5 $ 50.88 $ 8,819 I $ 105,830 5 $ 52.67 $ 9,129 I $ 109,554 5 $ 54.26 $ 9,405 I $ 112,861 554 Non -Exempt SCADA Technologist 1 $ 56.04 1 $ 57.99 1 $ 59.74 2 $ 58.98 2 $ 61.04 2 $ 62.88 3 $ 62.08 3 $ 64.25 3 $ 66.18 4 $ 65.34 4 $ 67.63 4 $ 69.66 5 $ 68.77 $ 11,920 I $ 143,042 5 $ 71.18 $ 12,338 I $ 148,054 5 $ 73.32 $ 12,709 I $ 152,506 385 Non -Exempt Senior Fleet Services Coordinator 1 $ 38.19 1 $ 39.53 1 $ 40.72 2 $ 40.19 2 $ 41.61 2 $ 42.86 3 $ 42.30 3 $ 43.79 3 $ 45.11 4 $ 44.52 4 $ 46.09 4 $ 47.48 5 $ 46.86 $ 8,122 I $ 97,469 5 $ 48.51 $ 8,408 I $ 100,901 5 $ 49.97 $ 8,661 I $ 103,938 461 Non -Exempt Sprinkler Sys Repr 1 $ 28.88 1 $ 29.91 1 $ 30.81 2 $ 30.40 2 $ 31.48 2 $ 32.43 3 $ 32.00 3 $ 33.13 3 $ 34.13 4 $ 33.68 4 $ 34.87 4 $ 35.92 5 $ 35.45 $ 6,145 I $ 73,736 5 $ 36.70 $ 6,361 I $ 76,336 5 $ 37.81 $ 6,5541 $ 78,645 360 Non -Exempt Sr Buyer 1 $ 40.28 1 $ 41.70 1 $ 42.95 2 $ 42.39 2 $ 43.89 2 $ 45.21 3 $ 44.62 3 $ 46.19 3 $ 47.58 4 $ 46.96 4 $ 48.62 4 $ 50.08 5 $ 49.43 $ 8,568 I $ 102,814 5 $ 51.17 $ 8,869 I $ 106,434 5 $ 52.71 $ 9,136 I $ 109,637 3600 Non -Exempt Sr Buyer - S 1 $ 40.28 1 $ 41.70 1 $ 42.95 2 $ 42.39 2 $ 43.89 2 $ 45.21 3 $ 44.62 3 $ 46.19 3 $ 47.58 4 $ 46.96 4 $ 48.62 4 $ 50.08 5 $ 49.43 $ 8,568 $ 109,637 224 Non -Exempt Sr Chemist 1 $ 43.21 1 $ 44.73 1 $ 46.07 2 $ 45.48 2 $ 47.08 2 $ 48.49 3 $ 47.87 3 $ 49.55 3 $ 51.04 4 $ 50.38 4 $ 52.15 4 $ 53.72 5 $ 53.03 $ 9,192 I $ 110,302 5 $ 54.89 $ 9,514 I $ 114,171 5 $ 56.54 $ 9,800 I $ 117,603 544 Non -Exempt Sr Industrial Waste Investigator 1 $ 45.98 1 $ 47.59 1 $ 49.03 2 $ 48.39 2 $ 50.09 2 $ 51.61 3 $ 50.93 3 $ 52.72 3 $ 54.32 4 $ 53.61 4 $ 55.49 4 $ 57.17 5 $ 56.43 $ 9,781 $ 117,374 5 $ 58.41 $ 10,124 $ 121,493 5 $ 60.17 $ 10,429 $ 125,154 512 Non -Exempt Sr Instrum Elect 1 $ 42.35 1 $ 43.83 1 $ 45.13 2 $ 44.57 2 $ 46.13 2 $ 47.50 3 $ 46.91 3 $ 48.55 3 $ 50.00 4 $ 49.37 4 $ 51.10 4 $ 52.63 5 $ 51.96 $ 9,006 I $ 108,077 5 $ 53.78 $ 9,322 I $ 111,862 5 $ 55.40 $ 9,603 I $ 115,232 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 251 Non -Exempt Sr Librarian 1 $ 34.06 1 $ 35.26 1 $ 36.32 2 $ 35.85 2 $ 37.11 2 $ 38.23 3 $ 37.73 3 $ 39.06 3 $ 40.24 $ 39.71 4 $ 41.11 4 $ 42.35 $ 41.80 $ 7,245 $ 86,944 5 $ 43.27 $ 7,500 $ 90,002 5 $ 44.57 $ 7,725 $ 92,706 504 Non -Exempt Sr. Mech 1 $ 41.63 1 $ 43.09 1 $ 44.39 2 $ 43.82 2 $ 45.35 2 $ 46.72 3 $ 46.12 3 $ 47.73 3 $ 49.17 4 $ 48.54 4 $ 50.24 4 $ 51.75 5 $ 51.09 $ 8,856 I $ 106,267 5 $ 52.88 $ 9,166 I $ 109,990 5 $ 54.47 $ 9,441 I $ 113,298 361 Non -Exempt Sr Mkt Analyst 1 $ 48.39 1 $ 50.09 1 $ 51.61 2 $ 50.93 2 $ 52.72 2 $ 54.32 3 $ 53.61 3 $ 55.49 3 $ 57.17 4 $ 56.43 4 $ 58.41 4 $ 60.17 5 $ 59.40 $ 10,296 $ 123,552 5 $ 61.48 $ 10,657 $ 127,878 5 $ 63.33 $ 10,977 $ 131,726 3610 Non -Exempt Sr Mkt Analyst - S 1 $ 48.39 1 $ 50.09 1 $ 51.61 2 $ 50.93 2 $ 52.72 2 $ 54.32 3 $ 53.61 3 $ 55.49 3 $ 57.17 4 $ 56.43 4 $ 58.41 4 $ 60.17 5 $ 59.40 $ 10,296 I $ 123,552 5 $ 61.48 $ 10,657 I $ 127,878 5 $ 63.33 $ 10,977 I $ 131,726 506 Non -Exempt Sr Operator Wqc 1 $ 43.30 1 $ 44.81 1 $ 46.15 2 $ 45.57 2 $ 47.16 2 $ 48.57 3 $ 47.96 3 $ 49.64 3 $ 51.12 4 $ 50.48 4 $ 52.25 4 $ 53.81 5 $ 53.13 $ 9,209 $ 110,510 5 $ 54.99 $ 9,532 $ 114,379 5 $ 56.64 $ 9,818 $ 117,811 318 Non -Exempt Sr Planner 1 $ 49.46 1 $ 51.19 1 $ 52.73 2 $ 52.06 2 $ 53.88 2 $ 55.50 3 $ 54.79 3 $ 56.71 3 $ 58.42 4 $ 57.67 4 $ 59.69 4 $ 61.49 5 $ 60.70 $ 10,521 1 $ 126,256 5 $ 62.83 $ 10,891 I $ 130,686 5 $ 64.72 $ 11,218 I $ 134,618 280 Non -Exempt Sr Ranger 1 $ 35.68 1 $ 36.93 1 $ 38.04 2 $ 37.55 2 $ 38.87 2 $ 40.04 3 $ 39.52 3 $ 40.91 3 $ 42.14 4 $ 41.60 4 $ 43.06 4 $ 44.35 5 $ 43.78 $ 7,589 $ 91,062 5 $ 45.32 $ 7,855 $ 94,266 5 $ 46.68 $ 8,091 $ 97,094 261 Non -Exempt Sr Util Field Svc Rep 1 $ 42.57 1 $ 44.07 1 $ 45.40 2 $ 44.81 2 $ 46.38 2 $ 47.78 3 $ 47.16 3 $ 48.82 3 $ 50.29 4 $ 49.64 4 $ 51.38 4 $ 52.93 5 $ 52.25 $ 9,057 I $ 108,680 5 $ 54.08 $ 9,374 I $ 112,486 5 $ 55.71 $ 9,656 I $ 115,877 501 Non -Exempt Sr Water Sys Oper 1 $ 41.26 1 $ 42.71 1 $ 44.00 2 $ 43.43 2 $ 44.95 2 $ 46.31 3 $ 45.71 3 $ 47.31 3 $ 48.74 4 $ 48.11 4 $ 49.80 4 $ 51.30 5 $ 50.64 $ 8,778 $ 105,331 5 $ 52.42 $ 9,086 $ 109,034 5 $ 54.00 $ 9,360 $ 112,320 405 Non -Exempt St Maint Asst 1 $ 26.97 1 $ 27.92 1 $ 28.75 2 $ 28.38 2 $ 29.38 2 $ 30.26 3 $ 29.87 3 $ 30.92 3 $ 31.85 4 $ 31.44 4 $ 32.54 4 $ 33.52 5 $ 33.09 $ 5,736 1 $ 68,827 5 $ 34.25 $ 5,937 1 $ 71,240 5 $ 35.28 $ 6,115 I $ 73,382 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 392 Non -Exempt St Sweeper Op 1 $ 32.10 1 $ 33.22 1 $ 34.22 2 $ 33.78 2 $ 34.96 2 $ 36.02 3 $ 35.55 3 $ 36.80 3 $ 37.91 4 $ 37.42 4 $ 38.73 4 $ 39.90 5 $ 39.38 $ 6,826 $ 81,910 5 $ 40.76 $ 7,065 $ 84,781 5 $ 41.99 $ 7,278 $ 87,339 248 Non -Exempt Storekeeper 1 $ 29.21 1 $ 30.23 1 $ 31.15 2 $ 30.74 2 $ 31.82 2 $ 32.78 3 $ 32.35 3 $ 33.49 3 $ 34.50 4 $ 34.05 4 $ 35.25 4 $ 36.31 5 $ 35.84 $ 6,212 I $ 74,547 5 $ 37.10 $ 6,431 I $ 77,168 5 $ 38.22 $ 6,625 I $ 79,498 288 Non -Exempt Storekeeper -L 1 $ 31.26 1 $ 32.36 1 $ 33.34 2 $ 32.90 2 $ 34.06 2 $ 35.09 3 $ 34.63 3 $ 35.85 3 $ 36.93 4 $ 36.45 4 $ 37.73 4 $ 38.87 5 $ 38.36 $ 6,649 I $ 79,789 5 $ 39.71 $ 6,883 I $ 82,597 5 $ 40.91 $ 7,091 I $ 85,093 545 Non -Exempt Street Light, Traffic Signal and Fiber -Apprentice 1 $ 45.36 1 $ 46.94 1 $ 48.37 2 $ 47.74 2 $ 49.41 2 $ 50.91 3 $ 50.25 3 $ 52.01 3 $ 53.58 4 $ 52.89 4 $ 54.74 4 $ 56.39 5 $ 55.67 $ 9,649 I $ 115,794 5 $ 57.62 $ 9,987 I $ 119,850 5 $ 59.35 $ 10,287 $ 123,448 547 Non -Exempt Street Light, Traffic Signal and Fiber - Lead 1 $ 51.29 1 $ 53.09 1 $ 54.70 2 $ 53.98 2 $ 55.88 2 $ 57.57 3 $ 56.82 3 $ 58.82 3 $ 60.59 4 $ 59.81 4 $ 61.91 4 $ 63.77 5 $ 62.95 $ 10,911 $ 130,936 5 $ 65.16 $ 11,294 $ 135,533 5 $ 67.12 $ 11,634 $ 139,610 546 Non -Exempt Street Light, Traffic Signal and Fiber Technician 1 $ 47.92 1 $ 49.60 1 $ 51.10 2 $ 50.44 2 $ 52.21 2 $ 53.78 3 $ 53.09 3 $ 54.95 3 $ 56.61 4 $ 55.88 4 $ 57.84 4 $ 59.58 5 $ 58.82 $ 10,195 I $ 122,346 5 $ 60.88 $ 10,553 I $ 126,630 5 $ 62.71 $ 10,870 I $ 130,437 549 Non -Exempt Substation Electrician 1 $ 52.30 1 $ 54.13 1 $ 55.75 2 $ 55.05 2 $ 56.97 2 $ 58.68 3 $ 57.94 3 $ 59.96 3 $ 61.76 4 $ 60.98 4 $ 63.11 4 $ 65.01 5 $ 64.18 $ 11,125 $ 133,494 5 $ 66.43 $ 11,515 $ 138,174 5 $ 68.43 $ 11,861 $ 142,334 548 Non -Exempt Substation Electrician - Apprentice 1 $ 49.50 1 $ 51.24 1 $ 52.78 2 $ 52.10 2 $ 53.93 2 $ 55.55 3 $ 54.84 3 $ 56.76 3 $ 58.47 4 $ 57.72 4 $ 59.74 4 $ 61.54 5 $ 60.75 $ 10,530 I $ 126,360 5 $ 62.88 $ 10,899 I $ 130,790 5 $ 64.77 $ 11,227 I $ 134,722 550 Non -Exempt Substation Electrician - Lead 1 $ 55.95 1 $ 57.92 1 $ 59.66 2 $ 58.89 2 $ 60.96 2 $ 62.79 3 $ 61.98 3 $ 64.16 3 $ 66.09 4 $ 65.24 4 $ 67.53 4 $ 69.56 5 $ 68.67 $ 11,903 $ 142,834 5 $ 71.08 $ 12,321 $ 147,846 5 $ 73.22 $ 12,691 $ 152,298 326 Non -Exempt Surveying Asst 1 $ 36.34 1 $ 37.62 1 $ 38.76 2 $ 38.25 2 $ 39.59 2 $ 40.79 3 $ 40.26 3 $ 41.67 3 $ 42.93 4 $ 42.37 4 $ 43.86 4 $ 45.18 5 $ 44.59 $ 7,729 I $ 92,747 5 $ 46.16 $ 8,001 I $ 96,013 5 $ 47.55 $ 8,242 I $ 98,904 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 325 Non -Exempt Surveyor, Public Wks 1 $ 39.53 1 $ 40.92 1 $ 42.16 2 $ 41.61 2 $ 43.07 2 $ 44.37 3 $ 43.80 3 $ 45.33 3 $ 46.70 $ 46.10 4 $ 47.71 4 $ 49.15 $ 48.52 $ 8,410 $ 100,922 5 $ 50.22 $ 8,705 $ 104,458 5 $ 51.73 $ 8,967 $ 107,598 362 Non -Exempt Technologist 1 $ 57.06 1 $ 59.07 1 $ 60.84 2 $ 60.06 2 $ 62.17 2 $ 64.04 3 $ 63.22 3 $ 65.44 3 $ 67.41 4 $ 66.54 4 $ 68.88 4 $ 70.95 5 $ 70.04 $ 12,140 I $ 145,683 5 $ 72.50 $ 12,567 I $ 150,800 5 $ 74.68 $ 12,945 I $ 155,334 3620 Non -Exempt Technologist - S 1 $ 57.06 1 $ 59.07 1 $ 60.84 2 $ 60.06 2 $ 62.17 2 $ 64.04 3 $ 63.22 3 $ 65.44 3 $ 67.41 4 $ 66.54 4 $ 68.88 4 $ 70.95 5 $ 70.04 $ 12,140 I $ 145,683 5 $ 72.50 $ 12,567 I $ 150,800 5 $ 74.68 $ 12,945 I $ 155,334 229 Non -Exempt Theater Specialist 1 $ 38.76 1 $ 40.10 1 $ 41.32 2 $ 40.79 2 $ 42.21 2 $ 43.49 3 $ 42.93 3 $ 44.43 3 $ 45.77 4 $ 45.18 4 $ 46.76 4 $ 48.17 5 $ 47.55 $ 8,242 I $ 98,904 5 $ 49.22 $ 8,531 I $ 102,378 5 $ 50.70 $ 8,788 I $ 105,456 406 Non -Exempt Traf Cont Maint 1 1 $ 31.56 1 $ 32.67 1 $ 33.64 2 $ 33.22 2 $ 34.38 2 $ 35.41 3 $ 34.96 3 $ 36.18 3 $ 37.27 4 $ 36.79 4 $ 38.08 4 $ 39.23 5 $ 38.72 $ 6,711 $ 80,538 5 $ 40.08 $ 6,947 $ 83,366 5 $ 41.29 $ 7,157 $ 85,883 412 Non -Exempt Traf Cont Maint li 1 $ 29.23 1 $ 30.25 1 $ 31.16 2 $ 30.76 2 $ 31.84 2 $ 32.80 3 $ 32.37 3 $ 33.51 3 $ 34.52 4 $ 34.07 4 $ 35.27 4 $ 36.33 5 $ 35.86 $ 6,216 I $ 74,589 5 $ 37.12 $ 6,434 1 $ 77,210 5 $ 38.24 $ 6,628 I $ 79,539 407 Non -Exempt Traf Cont Maint-L 1 $ 33.77 1 $ 34.96 1 $ 36.02 2 $ 35.54 2 $ 36.80 2 $ 37.91 3 $ 37.41 3 $ 38.73 3 $ 39.90 4 $ 39.37 4 $ 40.76 4 $ 41.99 5 $ 41.44 $ 7,183 $ 86,195 5 $ 42.90 $ 7,436 $ 89,232 5 $ 44.19 $ 7,660 $ 91,915 575 Non -Exempt Traffic Engineering Lead 1 $ 58.47 1 $ 60.51 1 $ 62.32 2 $ 61.54 2 $ 63.69 2 $ 65.60 3 $ 64.77 3 $ 67.04 3 $ 69.05 4 $ 68.17 4 $ 70.56 4 $ 72.68 5 $ 71.75 $ 12,437 I $ 149,240 5 $ 74.27 $ 12,873 I $ 154,482 5 $ 76.50 $ 13,260 I $ 159,120 435 Non -Exempt Tree Maint Asst 1 $ 27.76 1 $ 28.73 1 $ 29.61 2 $ 29.22 2 $ 30.24 2 $ 31.16 3 $ 30.75 3 $ 31.83 3 $ 32.79 4 $ 32.36 4 $ 33.50 4 $ 34.51 5 $ 34.06 $ 5,904 $ 70,845 5 $ 35.26 $ 6,112 $ 73,341 5 $ 36.32 $ 6,295 $ 75,546 434 Non -Exempt Tree Maintenance Specialist 1 $ 32.39 1 $ 33.53 1 $ 34.54 2 $ 34.09 2 $ 35.29 2 $ 36.35 3 $ 35.88 3 $ 37.14 3 $ 38.26 4 $ 37.76 4 $ 39.09 4 $ 40.27 5 $ 39.74 $ 6,888 I $ 82,659 5 $ 41.14 $ 7,131 I $ 85,571 5 $ 42.38 $ 7,346 I $ 88,150 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 430 Non -Exempt Tree Trim/Ln Clr 1 $ 31.90 1 $ 33.01 1 $ 34.00 2 $ 33.57 2 $ 34.74 2 $ 35.78 3 $ 35.33 3 $ 36.56 3 $ 37.66 4 $ 37.18 4 $ 38.48 4 $ 39.64 5 $ 39.13 $ 6,783 $ 81,390 5 $ 40.50 $ 7,020 I $ 84,240 5 $ 41.72 S 7,231 $ 86,778 431 Non -Exempt Tree Trim/Ln Cfr-L 1 $ 34.11 1 $ 35.31 1 $ 36.36 2 $ 35.90 2 $ 37.16 2 $ 38.27 3 $ 37.78 3 $ 39.11 3 $ 40.28 4 $ 39.76 4 $ 41.16 4 $ 42.39 5 $ 41.85 $ 7,254 $ 87,048 5 $ 43.32 $ 7,509 $ 90,106 5 $ 44.62 $ 7,734 $ 92,810 432 Non -Exempt Tree Trm/Ln CIr Asst 1 $ 30.04 1 $ 31.11 1 $ 32.05 2 $ 31.62 2 $ 32.74 2 $ 33.73 3 $ 33.28 3 $ 34.46 3 $ 35.50 4 $ 35.03 4 $ 36.27 4 $ 37.36 5 $ 36.87 $ 6,391 $ 76,690 5 $ 38.17 $ 6,616 $ 79,394 5 $ 39.32 $ 6,815 $ 81,786 223 Non -Exempt Util Acctg Tech 1 $ 31.07 1 $ 32.16 1 $ 33.13 2 $ 32.70 2 $ 33.85 2 $ 34.87 3 $ 34.42 3 $ 35.63 3 $ 36.70 4 $ 36.23 4 $ 37.50 4 $ 38.63 5 $ 38.13 $ 6,609 $ 79,310 5 $ 39.47 $ 6,841 $ 82,098 5 $ 40.66 $ 7,048 I $ 84,573 272 Non -Exempt Util Comp Tech 1 $ 57.84 1 $ 59.86 1 $ 61.67 2 $ 60.88 2 $ 63.01 2 $ 64.91 3 $ 64.08 3 $ 66.32 3 $ 68.32 4 $ 67.45 4 $ 69.81 4 $ 71.91 5 $ 70.99 $ 12,305 I $ 147,659 5 $ 73.48 $ 12,737 I $ 152,838 5 $ 75.69 $ 13,120 $ 157,435 273 Non -Exempt Util Comp Tech -L 1 $ 61.91 1 $ 64.06 1 $ 65.99 2 $ 65.16 2 $ 67.43 2 $ 69.46 3 $ 68.58 3 $ 70.97 3 $ 73.11 4 $ 72.18 4 $ 74.70 4 $ 76.95 5 $ 75.97 $ 13,168 $ 158,018 5 $ 78.63 $ 13,629 $ 163,550 5 $ 80.99 $ 14,038 $ 168,459 219 Non -Exempt Util Credit/Col Spec 1 $ 37.01 1 $ 38.30 1 $ 39.46 2 $ 38.95 2 $ 40.31 2 $ 41.53 3 $ 41.00 3 $ 42.43 3 $ 43.71 4 $ 43.15 4 $ 44.66 4 $ 46.01 5 $ 45.42 $ 7,873 $ 94,474 5 $ 47.01 $ 8,148 I $ 97,781 5 $ 48.43 $ 8,395 I $ 100,734 310 Non -Exempt Util Engr Estimator 1 $ 48.54 1 $ 50.24 1 $ 51.75 2 $ 51.09 2 $ 52.88 2 $ 54.47 3 $ 53.77 3 $ 55.66 3 $ 57.33 4 $ 56.60 4 $ 58.58 4 $ 60.34 5 $ 59.57 $ 10,325 $ 123,906 5 $ 61.66 $ 10,688 $ 128,253 5 $ 63.51 $ 11,008 $ 132,101 486 Non -Exempt Util Fld Svcs Rep 1 $ 39.81 1 $ 41.22 1 $ 42.45 2 $ 41.90 2 $ 43.38 2 $ 44.68 3 $ 44.10 3 $ 45.66 3 $ 47.03 4 $ 46.42 4 $ 48.06 4 $ 49.50 5 $ 48.86 $ 8,469 I $ 101,629 5 $ 50.58 $ 8,767 I $ 105,206 5 $ 52.10 $ 9,031 I $ 108,368 480 Non -Exempt Util Install/Rep 1 $ 38.82 1 $ 40.19 1 $ 41.39 2 $ 40.86 2 $ 42.30 2 $ 43.56 3 $ 43.01 3 $ 44.52 3 $ 45.85 4 $ 45.27 4 $ 46.86 4 $ 48.26 5 $ 47.65 $ 8,259 I $ 99,112 5 $ 49.32 $ 8,549 I $ 102,586 5 $ 50.80 $ 8,805 I $ 105,664 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 481 Non -Exempt Util Install/Rep Ast 1 $ 32.92 1 $ 34.08 1 $ 35.11 2 $ 34.65 2 $ 35.87 2 $ 36.95 3 $ 36.47 3 $ 37.75 3 $ 38.89 $ 38.38 4 $ 39.73 4 $ 40.93 $ 40.40 $ 7,003 $ 84,032 5 $ 41.82 $ 7,249 $ 86,986 5 $ 43.08 $ 7,467 $ 89,606 479 Non -Exempt Util Install/Rep-L 1 $ 42.37 1 $ 43.85 1 $ 45.16 2 $ 44.59 2 $ 46.15 2 $ 47.53 3 $ 46.93 3 $ 48.57 3 $ 50.03 4 $ 49.40 4 $ 51.12 4 $ 52.66 5 $ 51.99 $ 9,012 I $ 108,139 5 $ 53.81 $ 9,327 I $ 111,925 5 $ 55.43 $ 9,608 I $ 115,294 363 Non -Exempt Util Key Acct Rep 1 $ 44.11 1 $ 45.66 1 $ 47.04 2 $ 46.43 2 $ 48.06 2 $ 49.51 3 $ 48.87 3 $ 50.58 3 $ 52.11 4 $ 51.44 4 $ 53.24 4 $ 54.85 5 $ 54.14 $ 9,384 $ 112,611 5 $ 56.04 $ 9,714 $ 116,563 5 $ 57.73 $ 10,007 $ 120,078 3630 Non -Exempt Util Key Acct Rep -S 1 $ 44.11 1 $ 45.66 1 $ 47.04 2 $ 46.43 2 $ 48.06 2 $ 49.51 3 $ 48.87 3 $ 50.58 3 $ 52.11 4 $ 51.44 4 $ 53.24 4 $ 54.85 5 $ 54.14 $ 9,384 I $ 112,611 5 $ 56.04 $ 9,714 I $ 116,563 5 $ 57.73 $ 10,007 I $ 120,078 271 Non -Exempt Util Locator 1 $ 38.38 1 $ 39.71 1 $ 40.91 2 $ 40.39 2 $ 41.80 2 $ 43.06 3 $ 42.51 3 $ 44.00 3 $ 45.32 4 $ 44.74 4 $ 46.31 4 $ 47.70 5 $ 47.09 $ 8,162 $ 97,947 5 $ 48.74 $ 8,448 $ 101,379 5 $ 50.21 $ 8,703 $ 104,437 215 Non -Exempt Sustainability Programs Administrator 1 $ 42.61 1 $ 44.11 1 $ 45.43 2 $ 44.85 2 $ 46.43 2 $ 47.82 3 $ 47.21 3 $ 48.87 3 $ 50.34 4 $ 49.69 4 $ 51.44 4 $ 52.99 5 $ 52.31 $ 9,067 I $ 108,805 5 $ 54.15 $ 9,386 I $ 112,632 5 $ 55.78 $ 9,669 I $ 116,022 233 Non -Exempt Util Rate Analyst 1 $ 41.11 1 $ 42.55 1 $ 43.84 2 $ 43.27 2 $ 44.78 2 $ 46.14 3 $ 45.54 3 $ 47.13 3 $ 48.56 4 $ 47.93 4 $ 49.61 4 $ 51.11 5 $ 50.45 $ 8,745 $ 104,936 5 $ 52.22 $ 9,051 $ 108,618 5 $ 53.79 $ 9,324 $ 111,883 307 Non -Exempt Util Syst Oper 1 $ 64.77 1 $ 67.04 1 $ 69.05 2 $ 68.17 2 $ 70.56 2 $ 72.68 3 $ 71.75 3 $ 74.27 3 $ 76.50 4 $ 75.52 4 $ 78.17 4 $ 80.52 5 $ 79.49 $ 13,778 I $ 165,339 5 $ 82.28 $ 14,262 I $ 171,142 5 $ 84.75 $ 14,690 I $ 176,280 322 Non -Exempt Util Syst Oper in Training 1 $ 61.53 1 $ 63.68 1 $ 65.59 2 $ 64.76 2 $ 67.03 2 $ 69.04 3 $ 68.16 3 $ 70.55 3 $ 72.67 4 $ 71.74 4 $ 74.26 4 $ 76.49 5 $ 75.51 $ 13,088 $ 167,461 284 Non -Exempt Utilities Engineer Estimator Lead 1 $ 51.93 1 $ 53.76 1 $ 55.37 2 $ 54.66 2 $ 56.58 2 $ 58.28 3 $ 57.53 3 $ 59.55 3 $ 61.34 4 $ 60.55 4 $ 62.68 4 $ 64.56 5 $ 63.73 $ 11,047 I $ 132,558 5 $ 65.97 $ 11,435 I $ 137,218 5 $ 67.95 $ 11,778 I $ 141,336 It: Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly I Annual Step Rate Monthly I Annual Step Rate Monthly I Annual 290 Non -Exempt Utl Install Repair Lead -Welding Cert 1 $ 43.34 1 $ 44.87 1 $ 46.22 2 $ 45.62 2 $ 47.23 2 $ 48.65 3 $ 48.02 3 $ 49.71 3 $ 51.21 4 $ 50.54 4 $ 52.32 4 $ 53.90 5 $ 53.20 $ 9,221 $ 110,656 5 $ 55.07 $ 9,545 $ 114,546 5 $ 56.73 $ 9,833 $ 117,998 289 Non -Exempt Utl Install Repair -Welding Cert 1 $ 40.35 1 $ 41.77 1 $ 43.02 2 $ 42.47 2 $ 43.96 2 $ 45.28 3 $ 44.70 3 $ 46.27 3 $ 47.66 4 $ 47.05 4 $ 48.70 4 $ 50.16 5 $ 49.52 $ 8,583 I $ 103,002 5 $ 51.26 $ 8,885 I $ 106,621 5 $ 52.80 $ 9,152 I $ 109,824 274 Non -Exempt Volunteer Coord 1 $ 32.89 1 $ 34.05 1 $ 35.07 2 $ 34.62 2 $ 35.84 2 $ 36.91 3 $ 36.44 3 $ 37.72 3 $ 38.85 4 $ 38.35 4 $ 39.70 4 $ 40.89 5 $ 40.36 $ 6,996 $ 83,949 5 $ 41.78 $ 7,242 $ 86,902 5 $ 43.04 $ 7,460 $ 89,523 482 Non -Exempt Water Meter Rep Asst 1 $ 27.29 1 $ 28.26 1 $ 29.11 2 $ 28.72 2 $ 29.74 2 $ 30.64 3 $ 30.23 3 $ 31.30 3 $ 32.25 4 $ 31.82 4 $ 32.94 4 $ 33.94 5 $ 33.49 $ 5,805 I $ 69,659 5 $ 34.67 $ 6,009 I $ 72,114 5 $ 35.72 $ 6,191 I $ 74,298 484 Non -Exempt Water Meter Repair 1 $ 30.22 1 $ 31.29 1 $ 32.24 2 $ 31.81 2 $ 32.93 2 $ 33.93 3 $ 33.48 3 $ 34.66 3 $ 35.71 4 $ 35.24 4 $ 36.48 4 $ 37.58 5 $ 37.09 $ 6,429 $ 77,147 5 $ 38.39 $ 6,654 $ 79,851 5 $ 39.55 $ 6,855 $ 82,264 499 Non -Exempt Water Sys Oper 1 1 $ 31.85 1 $ 32.96 1 $ 33.96 2 $ 33.52 2 $ 34.69 2 $ 35.74 3 $ 35.28 3 $ 36.51 3 $ 37.62 4 $ 37.13 4 $ 38.43 4 $ 39.59 5 $ 39.08 $ 6,774 $ 81,286 5 $ 40.45 $ 7,011 $ 84,136 5 $ 41.67 $ 7,223 $ 86,674 507 Non -Exempt Water Sys Oper II 1 $ 36.37 1 $ 37.65 1 $ 38.78 2 $ 38.28 2 $ 39.63 2 $ 40.82 3 $ 40.29 3 $ 41.71 3 $ 42.96 4 $ 42.41 4 $ 43.90 4 $ 45.22 5 $ 44.64 $ 7,738 I $ 92,851 5 $ 46.21 $ 8,010 I $ 96,117 5 $ 47.60 $ 8,251 I $ 99,008 500 Non -Exempt WQC Plt Oper 1 1 $ 33.41 1 $ 34.58 1 $ 35.63 2 $ 35.16 2 $ 36.40 2 $ 37.50 3 $ 37.01 3 $ 38.31 3 $ 39.47 4 $ 38.95 4 $ 40.32 4 $ 41.54 5 $ 41.00 $ 7,107 $ 85,280 5 $ 42.44 $ 7,356 $ 88,275 5 $ 43.72 $ 7,578 $ 90,938 509 Non -Exempt WQC Plt Oper II 1 $ 38.17 1 $ 39.51 1 $ 40.69 2 $ 40.17 2 $ 41.58 2 $ 42.83 3 $ 42.28 3 $ 43.76 3 $ 45.08 4 $ 44.50 4 $ 46.06 4 $ 47.45 5 $ 46.84 $ 8,119 I $ 97,427 5 $ 48.48 $ 8,403 I $ 100,838 5 $ 49.94 $ 8,656 I $ 103,875 510 Non -Exempt WQC Plt Oper Trn 1 $ 29.43 1 $ 30.46 1 $ 31.38 2 $ 30.97 2 $ 32.06 2 $ 33.03 3 $ 32.59 3 $ 33.74 3 $ 34.76 4 $ 34.30 4 $ 35.51 4 $ 36.58 5 $ 36.10 $ 6,257 1 $ 75,088 5 $ 37.37 $ 6,477 1 $ 77,730 5 $ 38.50 $ 6,673 I $ 80,080 01 Service Employees International Union (SEIU) PALO Salary Schedule ALTO Job Code FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 226 Non -Exempt Wtr Mtr Crs Cn Tec 1 $ 31.01 1 $ 32.11 1 $ 33.07 2 $ 32.64 2 $ 33.79 2 $ 34.81 3 $ 34.35 3 $ 35.56 3 $ 36.64 4 $ 36.15 4 $ 37.43 4 $ 38.56 5 $ 38.05 $ 6,595 $ 79,144 5 $ 39.39 $ 6,828 $ 81,931 5 $ 40.58 $ 7,034 $ 84,406 315 Non -Exempt Public Safety Dispatcher - Lead 1 $ 46.69 1 $ 48.33 1 $ 49.78 2 $ 49.14 2 $ 50.87 2 $ 52.39 3 $ 51.72 3 $ 53.54 3 $ 55.14 4 $ 54.44 4 $ 56.35 4 $ 58.04 5 $ 57.30 $ 9,932 I $ 119,184 5 $ 59.31 $ 10,280 I $ 123,365 5 $ 61.09 $ 10,589 I $ 127,067 6 $ 58.74 Longevity Steps 6 $ 60.80 Longevity Steps 6 $ 62.62 Longevity Steps 7 $ 60.21 7 $ 62.32 7 $ 64.19 298 Non -Exempt Public Safety Dispatcher I 1 $ 39.52 1 $ 40.90 1 $ 42.13 2 $ 41.59 2 $ 43.05 2 $ 44.34 3 $ 43.77 3 $ 45.31 3 $ 46.67 4 $ 46.07 4 $ 47.69 4 $ 49.12 5 $ 48.49 $ 8,405 I $ 100,859 5 $ 50.19 $ 8,700 I $ 104,395 5 $ 51.70 $ 8,961 I $ 107,536 6 $ 49.71 Longevity Steps 6 $ 51.45 Longevity Steps 6 $ 53.00 Longevity Steps 7 $ 50.96 7 $ 52.74 7 $ 54.33 316 Non -Exempt Public Safety Dispatcher II 1 $ 41.61 1 $ 43.07 1 $ 44.37 2 $ 43.80 2 $ 45.33 2 $ 46.70 3 $ 46.10 3 $ 47.71 3 $ 49.15 4 $ 48.52 4 $ 50.22 4 $ 51.73 5 $ 51.07 $ 8,852 I $ 106,226 5 $ 52.86 $ 9,162 I $ 109,949 5 $ 54.45 $ 9,438 I $ 113,256 6 $ 52.35 Longevity Steps 6 $ 54.19 Longevity Steps 6 $ 55.82 Longevity Steps 7 $ 53.66 7 $ 55.55 7 $ 57.22 576 Non -Exempt Inspector, WGW Utilities Field 1 $ 42.97 1 $ 44.49 1 $ 45.82 2 $ 45.23 2 $ 46.83 2 $ 48.23 3 $ 47.61 3 $ 49.29 3 $ 50.77 4 $ 50.12 4 $ 51.88 4 $ 53.44 5 $ 52.76 $ 9,145 $ 109,741 5 $ 54.61 $ 9,466 $ 113,589 5 $ 56.25 $ 9,750 $ 117,000 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FYI7 Salary Schedule Job Code FLSA Job Title Steps 4/16/201617009: 016) 12/10/201617026 2016) 7/08/2017(7715: 017) 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rare Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 206 non-exempt Account Assistant 1 52092 521.56 52196 $22.21 $22.21 2 522.02 522.69 522.69 523.38 $23.38 3 523.18 523.88 523.88 $24.61 524.61 4 52840 525.14 525.14 $25.90 $25.90 5 52568 54,451.20 553,414.40 $26.46 54,586.40 $55,036.80 526.46 34,586.40 555,036.80 $27.26 54,725.07 556,700.80 $27.26 54,725.07 $56,700.80 204 non-exempt Acct Spec 1 53444 525.18 525.18 $25.94 $25.94 2 525.73 526.51 526.51 52731 $27.31 3 527.08 52790 52790 528.75 $28.75 4 528.51 529.37 52937 530.26 530.26 5 530.01 55,201.73 562,420.80 530.92 55.35947 564,313.60 53092 55,359.47 $64,31360 $31.85 $5,520.67 566,248.00 531.85 $5,520.67 $66,248.00 207 non-exempt Acct Spec -Lead 1 $26.05 52696 52696 $27.77 $27.77 2 527.53 528.38 52838 529.23 529.23 3 52898 529.87 52337 $30.77 $30.77 4 530.51 531.44 53144 $32.39 $32.39 5 532.12 $5,567.47 566,809.60 $33.09 55,735.60 568,827.20 533.09 55,73560 468,82720 534.09 55,908.93 570,907.20 534.09 55,908.93 570,907.20 294 non-exempt Administrative Associate 1 1 524.05 52481 524.84 $25.60 $25.60 2 525.32 026.12 526.15 526.95 526.95 3 52665 527.49 52753. $28.37 $28.37 4 528.05 528.94 52898 529.86 529.86 5 529.53 $5,118.53 061,422.40 530.46 55,27973 563,356.80 530.51 $5,268.40 $63,460.80 $31.43 $5,447.87 565,374.40 $31.43 $5,447.87 565,374.40 295 non-exempt Administrative Associate 11 1 526.14 326.97 527.00 $27.82 $27.82 2 527.52 528.39 528.42 $29.28 $29.28 3 528,97 52988 52992 530.82 $30.82 4 530.49 531.45 531.49 532.44 $32.44 5 532.09 35,562.27 566,747.20 533.10 55,737.33 168.848.00 533.15 $5,746,00 568,952.00 534.15 55,919.33 $71,032.00 534.15. 55,919.33 $71,032.00 296 non-exempt Administrative Associate 1 1 1 1 128.03 52890 $28.94 $29.81 529.81 2 529.50 830.42 53046 531.38 $31.38 3 531.05 332.02 53206 533.03 533.03 4 532.68 533.71 $33.75 $34.77 $34.77 5 534.40 55,962.67 571,552.00 335.48 56,149.87 573,798.40 535.53 46,158.53 873,902.40 536.60 56,344.00 576,128.00 536.60 56,344.00 576,128.00 277 non-exempt Animal Attendant 1 02302 523.78 $73.86 $24.58 $24.58 2 524.23 525.03 525.12 525.87 $25.87 3 $25.51 506.35 526.44 $27.23 $27.23 4 526.85 327.74 52763 528.66 $28.56 5 528.26 $4,898.40 $58,780.80 029.20 55,061.33 360,736.00 52929 35,076.93 $60,923.20 530.17 $5,229.47 $62,753.60 $30.17 $5,229.47 $62,753.60 276 non-exempt Animal Control Off 1 52466 825.49 52556 $26.32 $26.32 2 $25.96 526.82 526.90 527.71 $27.71 3 $7733 504.23 52832 529.17 $29.17 4 528.77 529.72 52981 530.71 $30.71 5 530.28 $5,248.53 $60,982.40 331.28 55,401.67 565,062.40 53138 55,439.20 069,270.40 $32.33 55,603.87 567,246.40 $32.33 55,603.87 $67,246.40 312 non-exempt Animal Control Off - L 1 52639 52737 $2735 528.18 $28.18 2 527.78 42820 528.79 529.66 529.66 3 52924 530.21 53031 $31.22 $31.22 4 530.78 531,80 531.90 532.86 $32.86 5 532.40 35,616.00 567,392.00 333.47 55,80147 569,617.60 533.58 55,820.53 569,846.40 534.59 55,995.60 571,947.20 $34.59 $5,995.60 $71,947.20 263 non-exempt Animal Services Spec 1 534.32 525.13 $2520 $25.97 $25.97 2 525.60 526.45 526.53 $27.34 $27.34 3 $2695 527.84 52)93 528.78 $28.78 4 52837 429.31 52940 530.29 $30.29 5 529.86 45,175.73 $62,108.80 530.85 $5.347.33 564,168.00 53095 55,364.67 $14,376.00 $31.88 $5,525.87 566,310.40 531.88 $5,525.87 566,310.40 275 non-exempt Animal Services Spec 11 1 $2682 52771 $2780 $28.63 $28.63 2 $28.23 529.17 52926 530.14 530.14 3 52972 530.70 53030 $31.73 $31.73 4 531.28 53232 532.42 533.40 $33.40 5 $32.93 55,707.87 568,49440 $34.02 55,89680 570,761,60 534.13 55,915.87 570,990.40 535.16 $6,094.40 573,132.80 535.16 56,094.40 573,132.80 244 non-exempt Assoc Buyer 1 53132 53008 53230 $33.27 $3327 2 532.97 533.98 534.00 535.02 $35.02 3 $3471 53377 53839 $36.86 $36.86 4 536.54 537.65 537.67 538.80 538.80 5 538.46 56,666.40 $79,996.80 $39.63 56,669.20 532,43040 539.65 $6,872.67 562,472.00 $40.84 $7,078.93 584,947.20 $40.84 57,078.93 $84,947.20 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FY17 Salary Schedule lob Code FLSA Job Title Steps 4/16/201617709:016) 12/10/201697263016) 7/08/2017(0015:017) 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Bate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 333 non-exempt Assoc Engineer 1 538.74 540.10 043.29 $41.50 $41.50 2 540.79 542.21 54241 543.68 543.68 3 54194 044.43 54464 $45.98 545.98 4 545.20 546.77 $46.99 548.40 548.40 5 547.58 58,247.20 598,96640 549.23 08,533.20 5102,398.40 54946 58,573.07 $102,876.80 550.95 58,831.33 5105,976.00 550.95 58,831.33 5105,976.00 353 non-exempt Assoc Planner 1 53594 53718 $3745 538.68 538.68 2 537.83 $39.24 539.53 540.72 $40.72 3 53992 54131 $41.61 542.86 $42.86 4 541.92 543.48 $43.60 545.12 545.12 5 544.13 57,649.20 $91,790.40 545.77 57,933.47 595,201.60 546.10 57,990.67 595,886.00 547.49 58,231.60 598,779.20 $47.49 58,231.60 598,779.20 247 non-exempt Assoc Power Engr 1 04125 042.59 542.89 544.18 544.18 2 543.42 $4494 545.15 $46.50 546.50 3 545,71 $47.30 34733 $48.95 $48.95 4 548.12 $49.79 550.03 551.53 $51.53 5 050.65 50,779.33 5105,352.00 $52.41 59,08440 5109,012.80 $52.66 59,127.73 $109,532.00 554.24 59,401.60 5112,819.20 554.24 59,401.60 5112,819.20 269 non-exempt Assoc Res Planner 1 539.78 540.97 540.97 $42.20 542.20 2 541.87 043.13 543.13 544.42 $44.42 3 544.07 04540 $45.40 $46.76 $46.76 4 546.39 547.79 $47.79 $49.22 $49.22 5 548.83 50,463.87 5101,566.40 550.30 58,71867 5104,624.00 550.30 $8,718.67 $104,624.00 551.81 58,980.40 5107,764.80 551.81 58,980.40 $107,764.80 330 non-exempt AS58 Engineer 1 03510 53631 536.49 $37.59 $37.59 2 535.95 538.23 $3841 539.57 539.57 3 53889 540.24 540.43 $41.65 $41.65 4 540.94 04236 542.56 543.84 $43.84 5 543.09 07,468.93 589,627.20 $44.59 57,72893 592,747.20 54480 57,765.33 593,18400 546.15 $7,999.33 595,992.00 $46.15 $7,999.33 595,992.00 256 non-exempt Asst Power Engr 1 $3725 $38.53 03072 539.89 $39.89 2 $3951 540.57 540.76 541.99 $41.99 3 54127 542.70 542.91 $44.20 544.20 4 543.44 $44.95 545.17 546.53 $46.53 5 $45.73 $7,926.53 $95,118.40 047.32 08,202.13 590,425.60 547.55 58,242.00 598,904.00 548.98 58,489.87 5101,878.40 $48.98 $8,489.87 5101,878.40 268 non-exempt Asst Res Planner 1 53591 $3698 $3638 538.10 538.10 2 $37.80 538.93 538.93 540.11 540.11 3 539.79 $40.98 54098 $42.22 $42.22 4 $41.88 543.14 543.14 54-4.44 544.44 5 54400 57,640.53 591,686.40 $45.41 57,871.07 594,452.80 545.41 57,871.07 594,452.80 546.78 58,108.53 597,302.40 $46.78. 58,108.53 $97,302.40 299 non-exempt Bldg Inspector 1 53549 $37.03 59731 539.05 $39.05 2 537.7 $39.29 539.91 541.11 541.11 3 039.55 $4136 54201 543.27 $43.27 4 54163 $43.54 544.22 545.55 $45.55 5 543.82 57,595.47 591,145.60 545.83 57.943.87 995,32640 54655 58,068.67 $96,82400 $47.95 $8,311.33 599,736.00 547.95 $8,311.33 $99,736.00 300 non-exempt Bldg Inspector Spec 1 538.10 539.84 04048 $41.70 $41.70 2 540.11 541.94 54201 543.89 543.89 3 542.21 044.15 40485 546.20 546.20 4 54444 54647 $4721 548.63 548.63 5 $4678 58,108.53 597,302.40 548.93 58,47947 5101,753.60 549.69 58,612.93 5103,355.20 551.19 58,872.93 5106,475.20 551.19 58,872.93 5106,475.20 370 non-exempt Bldg Serviceperson 1 $21.10 $2198 04024 $22.90 $22.90 2 522.21 $23.14 523.41 524.10 $24.10 3 52338 $2436 524.64 $25.37 525.37 4 02461 025.64 52594 526.71 526.71 5 525.91 54,491.07 553,892.80 026.99 $4,678.27 556,139.20 527.30 54,732.00 556,78400 528.12 $4,874.13 558,489.60 $28.12 54,874.13 558,489.60 371 non-exempt Bldg Serviceperson-L 1 $02.09 513.54 523.80 524.52 $24.52 2 523.78 024.78 02505 $25.81 $25.81 3 525.03 526.08 52637 527.17 527.17 4 526.38 027.45 527.76 528.60 528.60 5 527.74 34,808.27 557,699.20 $28.89 05,007.60 060,091.10 $2912 55,064.80 560,777.60 530.10 55,217.33 $62,608.00 530.10 55,217.33 $62,608.00 355 non-exempt Bldg/Plg Technician 1 019.10 530.24 030.45 $31.37 $31.37 2 53069 $3143 53245 533.02 $33.02 3 531.31 533.51 533.74 534.76 $34.76 4 53401 035.27 03852 $36.59 $36.59 5 535.80 56,205.33 574,46400 037.13 06,435.87 577,230.40 537.39 56,480.93 577,771.20 538.52 56,676.80 580,121.60 538.52 56,676.80 580,121.60 2 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FY17 Salary Schedule lob Code FLSA Job Title Steps 4/16/201618809:016) 12/10/20161#8262016) 7/08/201718815:0171 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 340 non-exempt Business Analyst 1 54982 $51.62 55304 $54.63 $54.63 2 551.39 55134 555.83 557.51 557.51 3 55409 $57.20 558.77 $60.54 $60.54 4 sss.94 56021 $61.86 563.73 $63.73 5 559.94 610,389.60 5124,675.20 563.38 510,98587 0131,850.40 565.12 511,287.47 5135,44960 567.08 511,627.20 5139,526.40 567.00 511,627.20 $139,526.40 3400 non-exempt Business Analyst - 5 1 548.82 551.62 553.04 554.63 $54.63 2 551.39 55434 55583 $57.51 557.51 3 554.09 557.20 55877 560.54 $60.54 4 556.94 560.20 56186 $63.73 563.73 5 55994 510,389.60 5124,675.20 56338 510,985.87 5131,830.40 565.12 511,287.47 5135,449.60 $67.08 511,627,20 5139,526.40 $67.08 511,627,20 5139,526.40 212 non-exempt Buyer 1 534.49 535.54 53536 $36.61 536.61 2 536.30 637.41 53743 $38.54 $38.54 3 538.21 539.38 53940 540.57 $40.57 4 540.22 545.45 54147 $42.71 542.71 5 54234 57,33893 588,067.20 $43.63 $7,562.53 590,75940 54365 $7.566.00 690,792.00 544.96 $7,793.07 $93,516.80 544.96 57,793.07 $93,516.80 464 non-exempt Cathodic Protection Tech Asnt 1 533.56 $35.49 636.47 $37.57 $37.57 2 53533 $37.36 53839 539.55 $39.55 3 537.19 539.33 540.41 541.63 541.63 4 535.15 541.40 54254 543.82 $43.82 5 54421 57,143.07 585,71680 54358 57,55387 59964640 54478 57,76187 $93,14240 546.13 57,995.87 595,950.40 $46.13 $7,995.87 $95,950.40 536 non-exempt Cathodic Tech 1 54121 343.59 544.77 546.12 $46.12 2 549.38 545.88 647.13 548.55 548.55 3 545.66 $48.29 $4961 551.10 $51.10 4 54806 550.83 55222 553.79 $53.79 5 55059 58,76893 5105,227.20 55350 59,27333 5111,280.00 55497 59,528.13 5114,337.60 $56.62 $9,814.13 $117,769.60 556.62 59,814.13 5117,769.60 208 non-exempt CDBG Coordinator 1 538.43 539.85 $40.15 541.34 541.34 2 640.45 $4195 54226 543.52 $43.52 3 542.59 544.16 54448 545.81 545.81 4 54482 546.48 64682 548.22 548.22 5 647.18 68,177.87 698,134.40 548.93 58.481.20 5101,77440 54928 58,541.87 5102,50240 550.76 $8,798.40 $105,580.80 550.76 $8,798.40 5105,580.80 408 non-exempt Cement Finisher 1 630.11 531.85 132.75 $33.73 $33.73 2 531.69 53353 534.47 $35.50 535.50 3 533.36 535.29 $36.28 537.37 $37.37 4 535.12 537.15 538.19 539.34 539.34 5 536.97 56,408.13 576,897.60 53911 56,77907 581,348.80 54020 56,968.00 583,616.00 $41.41 57,177.73 $86,132.80 541.41 57,177.73 $86,132.80 409 non-exempt Cement Finisher Lead 1 $32.21 534.08 535.03 536.08 536.08 2 53391 53587 53687 537.98 537.98 3 635.69 537.76 53881 539.98 $39.98 4 537.57 53975 54085 $42.08 542.08 5 53955 $6,555.33 582,254.00 54184 57,2529 $87.027.20 543.00 57,45333 589,44900 544.29 $7,676.93 592,123.20 $44.29 57,676.93 $92,123.20 502 non-exempt Chemist 1 535.11 536.20 $3621 537.30 $37.30 2 53696 538.10 538.12 $39.26 539.26 3 53890 540.10 540.13 541.33 $41.33 4 54095 542.21 54224 $43.51 $43.51 5 543.10 67,470.67 689,648.00 544.43 57,701.20 592,414.40 544.46 67,706.40 092,47680 $45.80 $7,938.67 $95,264.00 545.80 57,938.67 $95,264.00 239 non-exempt Chf Inspec WGW 1 538.18 539.94 540.56 541.79 $41.79 2 540.19 542:04 54269 $43.99 $43.99 3 54231 544.25 544.94 546.30 $46.30 4 $44.54 54658 54731 $48.74 $48.74 5 546.88 58,125.87 597,510.40 $4903 58,498.53 5101,98241 54980 58,63200 5103,584.00 551.30 58,892.00 $106,704.00 $51.30 58,892.00 5106,704.00 301 non-exempt Code Enforcement Off 1 534.29 535.85 53641 537.52 537.52 2 536:09 $37.74 53833 $39.49 $39.49 3 537.99 539.73 548.35 541.57 $41.57 4 $39.99 541.82 542.47 $43.76 $43.76 5 54209 57,295.60 587,54720 $44.02 57,63013 591,56160 544.71 57,749.73 692,99680 546.06 $7,983.73 $95,804.80 546.06 $7,983.73 $95,804.80 560 non-exempt Code Enforcement Off - L 1 536.68 $38.36 638:96 540.14 540.14 2 538.61 54938 541.01 542.25 $42.25 3 54064 542.80 $43.17 544.47 544.47 4 54278 344.74 54644 546.81 546.81 5 54503 57.805.20 593,66240 547.09 58,16/9 $97,94720 54783 $8,290.53 599,485.40 549.27 58,540.13 $102,481.60 549.27 $8,540.13 5102,481.60 3 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FY17 Salary Schedule Job Code FLSA Job Title Steps 4/16/0016 WP00, 016) 12/10/2016 0026 2016) 7/00/20171PP13: 0171 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 306 non-exempt Comm Tech 1 53592 53699 53699 $38.11 538.11 2 $37.81 $38.94 53894 540.12 540.12 3 53980 54099 540.99 $42.23 542.23 4 541.89 543.15 543.15 544.45 $4445 5 544.09 57,642.7 591,707.20 $4542 57,872.80 534,47360 54542 57,872.80 594,473.60 546.79 58,110.27 597,323.20 546.79 58,110.27 597,323.20 702 non-exempt Community Sery Offcr 1 526.09 527.33 52282 $28.65 $28.65 2 527.46 528.7 529.28 530.16 $30.16 3 $2890 530.28 53022 $31.75 $31.75 4 530.42 53187 53244 533.42 533.42 5 532.02 55,550.13 566,601.60 533.55 55,815.33 509,784.00 534.15 $5,919.33 571,032.00 535.18 $6,097.87 $73,174.40 $35.18 56,097.87 573,174.40 320 non-exempt Community Service Officer - Lead 1 52280 529.24 529.75 530.65 $30.65 2 529.36 530.78 53132 $32.26 $32.26 3 53091 53240 53297 533.96 533.96 4 532.54 534.10 534.70 535.75 $35.75 5 534.25 35,936.67 571,240,00 $35.89 56,220.93 $74,651..20 53653 56,331..87 575,98240 $37.63 56,522.53 578,270.40 537.63 56,522.53 578,270.40 341 non-exempt Coor Trans Sys Mgmt 1 $36.60 538.04 538.38 $39.54 539.54 2 538.53 540.04 540.40 541.62 $41.62 3 540.56 5.35 54253 $43.81 543.81 4 542.69 54437 544.7 $46.12 546.12 5 544.94 57,789.60 593,475.20 $46.70 58,094.67 597,136.00 547.13 58,169.20 598,030.40 548.55 58,415.33 5100,984.00 548.55 58,415.33 $100,984.00 3410 non-exempt Coor Trans Sys Mgmt - 3 1 $36,60 538:04 53838 539.54 $39.54 2 538.53 540.04 54040 541.62 $41.62 3 040,56 54215 54253 $43.81 543.81 4 54263 544.37 544.77 546.12 $46.12 5 544.94 57,789.60 593,475.20 546,70 58,094.67 597,136.00 547.13 58,169.20 598,030.40 548.55 $8,415.33 5100,984.00 $48.55 58,415.33 5100,984.00 255 non-exempt Coord Library Prog 1 53324 534.43 53462 $35.66 $35,66 2 534.99 536.24 53644 537.54 $37.54 3 $36.83 538.15 53836 539.52 $39.52 4 53877 540.16 54038 541.60 $41.60 5 540.81 57,073.73 584,884.80 542.27 57,30680 587,921.60 542.51 57,368.40 588,42020 $43.79 57,590.27 591,083.20 $43.79 $7,590.27 591,083.20 342 non-exempt Coord Pub Wks Proj 1 534,78 536.14 536,46 537.56 $37.56 2 53661 538.04 538:38 539.54 539.54 3 53254 540.04 540.40 $41.62 541.62 4 540,57 $42.15 54153 543.81 $43.81 5 542.70 57,401.33 588,816.00 544.37 57,630.80 502,209.60 544.77 57,760.13 593,12100 546.12 57,994.13 595,929.60 $46.12 57,994.13 $95,929.60 317 non-exempt Coord Rec Prog 1 52908 531.04 53137. $32.27 $32.27 2 53145 532.67 53247 533.97 $33.97 3 53310 53439 53471 535.76 $35.76 4 534.84 536.20 53654 537.64 537.64 5 536.67 56,356.13 576,27300 538.11 56,605.73 579,268.80 538.46 56,666.40 579,996.80 $39.62 $6,867.47 582,409.60 $39.62 $6,867.47 582,409,60 344 non-exempt Coord Utility Proj 1 $3296 53902 53938 $40.57 $40.57 2 539.53 541.07 54145 542.70 542.70 3 54161 543.23 543:63 $44.95 $44.95 4 543.80 545.51 545.93 547.32 $47.32 5 546.11 57,992.40 595,908.80 $47.91 58,30440 599,652.80 54835 58,380.67 5000,568.00 549.81 58,633.73 5103,604.80 549.81 58,633.73 5103,604.80 3440 non-exempt Coord Utility Proj-5 1 53755 539.02 53938 $40.57 540.57 2 539.53 $41.07 541.45 542.70 542.70 3 54061 543.23 543.63 $44.95 544.95 4 543.80 545.51 54593 547.32 547.32 5 546.11 5799240 595,908.80 $47.91 58,30040 599,652.80 548.35 $8,380.67 5100,56800 549.81 $8,633.73 5103,604.80 $49.81 58,633.73 $103,604.80 242 non-exempt Coord Zero Waste 1 533,39 534,70 53502 536.07 $36.07 2 535.15 536.53 $36.86 $37.97 $37.97 3 53200 538.45 53820 539.97 539.97 4 538.95 540.47 540.84 542.07 542.07 5 541.00 57,106.67 585,280,00 $42.60 57,384.00 588,608.00 542.99 $7,451..60 589,419.20 544.28 57,675.20 592,102.40 544.28 $7,675.20 $92,102.40 205 non-exempt Court Liaison Officer 1 53395 53558 53620 $37.30 537.30 2 535.74 537.45 538.11 539.26 $39.26 3 53202 53942 540.12 541.33 $41.33 4 53960 $41.49 54223 $43.50 $43.50 5 54160 57,224.53 586,694.40 543.67 57,50947 590,833.60 544.45 57,704.67 592,456.00 $45.79 57,936.93 595,243.20 545.79 57,936.93 595,243.20 4 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FYI7 Salary Schedule Job Code FLSA Job Title Steps 4/16/201611109: 016) 12/10/20160126 2016) 7/08/2017 11115: 0171 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rote Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 214 non-exempt Crime Analyst 1 53395 535.58 536.20 $37.30 537.30 2 $35.74 537.45 538.11 539.26 539.26 3 537.62 53942 540.12 $41.33 541.33 4 539.60 $4149 642.23 543.50 543.50 5 $4168 57,224.53 589,69340 $43.67 57,569.47 590,83360 54445 57,704.67 592,456.00 545.79 57,936.93 $95,243.20 545.79 57,936.93 595,243.20 415 non-exempt Cust Sry Specialist -L 1 530.55 53847 63147 $32.40 532.40 2 532.16 533.13 533.13 534.11 $34.11 3 53385 534,87 53487 $35.91 535.91 4 $35.63 $36.70 536.70 537.80 537.80 5 537.50 56,500.00 $7$000.00 538.63 56,695.87 580,35040 53863 86,593.87 580,350.40 539.79 56,896.93 582,763.20 $39.79 56,896.93 582,763.20 218 non-exempt Lust Svc Represent 1 58596 526,76 526,26 527.56 $27.56 2 52735 528.17 528.17 $29.01 $29.01 3 $26,75 529,65 529.65 $30.54 $30.54 4 530.30 031.21 531.21 532.15 $32.15 5 531.89 35,527.60 566,331.20 $32.85 55,694.00 558,328.00 532,85 85,69400 868,328.00 $33.84 55,865.60 $70,387.20 533.84 $5,865.60 570,387.20 217 non-exempt CuSt Svc Spec 1 538.56 52947 529.81 530.31 530.31 2 $30.06 530.96 53096 531.90 $31.90 3 53964 538.59 53259 533.58 533.58 4 533.31 $34.31 53431 $35.35 $35.35. 5 53806 36,077.07 572,924.80 $36.12 56,260.80 575,12960 536.12 86,260.80 575,129.60 537.21 56,449.73 577,396.80 537.21 56,449.73 577,396.80 260 non-exempt Desktop Technician 1 63113 53206 532.06 $33.03 $33.03 2 53277 833.75 533.75 534.77 $34.77 3 534.49 53553 63553. $36.60 536.60 4 53631 $37.40 537.40 538.53 $38.53 5 53822 56,624.80 579,497.60 $39.37 56.824.13 591,889.60 53937 $6,824.13 581889.60 540.56 $7,03040 584,364.80 $40.56 $7,030.40 $84,364.80 514 non-exempt Development Project Coord I 1 52142 528.67 529.13 $30.01 530.01 2 628.86 $30.18 53066 531.59 $31.59 3 530.38 531.77 532.27 $33.25 $33.25 4 531.98 $33.44 533.97 535.00 $35.00 5 $33.66 55,834.40 870,01280 $35.20 56,10133 573216.00 535.76 56,198.40 574,380.80 536.84 56,385.60 576,627.20 $36.84 $6,385.60 576,627.20 515 non-exempt Development Project Coord II 1 63us 53259 533.10 534.09 534.09 2 532.79 534.30 534.84 535.88 535.88 3 53452 536.10 636:67 $37.77 $37.77 4 $3634 838.00 53860 539.76 $39.76 5 53825 $6,630.00 $79,56000 540.00 56,933.33 583,200,00 540.63 87,04253 584,510.40 541.85 57,254.00 587,048.00 $41.85 $7,254.00 $87,048.00 516 non-exempt Development Project Coord III 1 594.36 53593 53650 $37.60 $37.60 2 $36.17 837.82 53842 539.58 $39.58 3 53807 53961 540.44 541.66 $41.66 4 $40.07 54190 54257 543.85 543.85 5 542.18 $7,311.20 867,734.40 $44.11 $7,645.73 591,748.80 544.81 $7,767.07 $93,204.80 $46.16 $8,001.07 596,012.80 546.16 58,001.07 596,012.80 533 non-exempt Elec Asst I 1 $27.09 528.22 $2853 $29.39 $29.39 2 $2852 $29.70 53003 530.94 530.94 3 93002 531.26 53167 $32.57 $32.57 4 531.60 832.90 533.27 534.28 $34.28 5 $3326 $5,765.07 $69,180.80 $34.63 56,002.53 $72,030.40 535.02 $6,070.13 572,841.60 536.08 56,253.87 575,046.40 536.08 56,253.87 575,046.40 267 non-exempt Elec Undgd Inspec 1 533.84 535.39 53594 $37.03 537.03 2 53562 537.25 537.83 538.98 $38.98 3 $37.89 539.21 53982 $41.03 $41.03 4 $39.46 541.27 54192 543.19 543.19 5 54154 57,200.27 386,903.20 $43.44 57,529.60 590,355.20 544.13 $7,649.20 $91,790.40 545.46 $7,879.73 594,556.80 $45.46 57,879.73 594,556.80 345 non-exempt Electric Project Engineer 1 549.43 55115 55039 552.93 $52.93 2 552.03 $53.84 $54.09 $55.72 $55.72 3 654.77 556.67 55694 $58.65 558.65 4 557.65 559.65 559.94 561.74 $61.74 5 560.58 510,517.87 5126,21440 562.79 510,683.60 5130,60320 563.09 510,935.60 5131,227.20 $64.99 511,264.93 5135,179.20 564.99 511,264.93 $135,179.20 3450 non-exempt Electric Project Engineer- S 1 $49.43 561.15 65139 $52.93 552.93 2 $52.03 553.64 554.09 555.72 $55.72 3 55477 556.67 55694 558.65 558.65 4 55765 $59.65 55994 $61.74 $61.74 5 66068 610,517.87 5126,214.40 562.79 510,88360 5130,603.20 56309 510,935.60 5131,22720 564.99 $11,264.93 5135,179.20 $64.99 $11,264.93 5135,179.20 5 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FYI7 Salary Schedule lob Code FLSA Job Title Steps 4/16/2016(0009:016) 12/10/201610P262016) 7/08/2017(8815:017) 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 292 non-exempt Electric Underground Inspct- Lead 1 $3620 $37.64 $36.44 $39.60 $39.60 2 538.10 $39.83 54046 541.68 541.68 3 500.6o 541.93 54239 $43.87 $43.87 4 542.21 544.14 $44.83 $46.18 $46.18 5 544.43 57,701.20 532,41440 545.46 58,05307 596,636.80 547.19 $8,179,60 $98,15520 $48.61 $8,425.73 $101,108.80 $48.61 58,425.73 $101,108.80 527 non-exempt Electrical Equipment Tech 1 534.61 536.19 53674 $37.84 $37.84 2 $36.43 538.09 53867 $39.83 $39.83 3 538.35 $40.09 54071 $41.93 $41.93 4 540.37 542.20 542.83 544.14 544.14 5 54249 57,364.93 $88,373.20 54442 $7,69947 592,393.60 545.10 $7,817.33 533,806.00 $46.46 $8,053.07 596,636.80 $46.46 $8,053.07 596,636.80 530 non-exempt Electrician 1 $3623 $37.72 538.14 $39.28 $39.28 2 538.14 539.70 $40.08 $41.35 $41.35. 3 540.15 54179 54226 $43.53 $43.53 4 542.26 $43.39 544.40 $45.82 $45.82 5 544.48 57,709.87 $92,51840 546.31 58,00007 596,324.80 546.82 58,115.47 $97,385.60 $48.23 $8,359.87 $100,318.40 $48.23 $8,359.87 $100,318.40 529 non-exempt Electrician-Appren 1 53430 53520 536.10 $37.18 $37.18 2 536.10 537.58 538.00 539.14 $39.14 3 53600 539.56 54000 541.20 541.20 4 54202 54164 $42.12 $43.37 $43.37 5 540.00 57,297.33 587,568.00 543.83 57,597.7.0 591,16640 544.32 57,682.13 590,185.60 $45.65 57,912.67 594,952.00 $45.65 57,912.67 $94,952.00 535 non-exempt Electrician -Lead 1 538.79 54038 54083 $42.07 $42.07 2 54083 542.51 542.98 $44.28 $44.28 3 $42.98 544.75 54524 $46.61 $46.61 4 543.24 54710 54762 549.06 $49.06 5 547.62 58,254.13 599,043.60 $49.58 58,59387 5103,126.40 550.13 58,689.20 5104,270.40 551.64 $8,950.93 $107,411.20 $51.64 $8,950.93 $107,411.20 399 non-exempt Emergency Med Sys Data Spc 1 52803 528.90 52894 $29.81 $29.81 2 529.50 53042 53046 531.38 $31.38 3 $3105 53202 532.06 $33.03 $33.03 4 532.68 533.71 53375 534.77 $34.77 5 53440 $5,962.67 371,552.00 53548 56,149.80 573,798.40 535.53 56,158.53 573,902.42 $36.60 56,344.00 576,128.00 $36.60 $6,344.00 $76,128.00 311 non-exempt Eng Tech l 1 526.50 527.69 528.09 $28.94 $28.94 2 527.69 529.15 $2907 530.46 530.46 3 529.36 530.66 531.13 $32.06 $32.06 4 530.90 532.29 532.77 533.75 $33.75 5 532.53 55,638.53 567,662.40 $33.99 55,831.60 570,699.20 534.49 55,978.27 571739.20 $35.53 56,158.53 573,902.40 $35.53 $6,158.53 $73,902.40 332 non-exempt Engineer 1 54364 545.17 54537 546.74 $46.74 2 545.94 547.55 54776 $49.20 $49.20 3 54636 55005 55007 551.79 $51.79 4 550.91 552.68 552.92 $54.52 $54.52 5 053.59 59,288.93 $111,467.20 555.45 59,611.33 $115,336.00 55571 39,656.40 5115,876.80 $57.39 $9,947.60 5119,371.20 557.39 $9,947.60 5119,371.20 323 non-exempt Engr Tech 11 1 $2667 52995 530.40 $31.31 $31.31 2 530.18 53153 53200 532.96 532.96 3 53177 53379 533:66 $34.69 $34.69 4 53344 534.94 53545 $36.52 $36.52 5 535.20 56,101.33 573,216.00 536.78 56,37520 576,502.40 53732 56,468.80 577,62500 $38.44 56,662.93 579,955.20 $38.44 56,662.93 $79,955.20 319 non-exempt Engr Tech 111 1 532.02 533.45 53394 $34.96 $34.96 2 533.70 535.21 533.73 $36.80 $36.80 3 $35.47 537.06 537.61 $38.74 $38.74 4 537.34 539.01 53959 540.78 540.78 5 539.30 56,812.00 581,744.00 $41.06 57,11707 505,404.80 541.67 57,222.80 586,673.60 $42.93 $7,441.20 589,294.40 $42.93 $7,441.20 589,294.40 257 non-exempt Environmental Spec 1 537.67 539.35 53992 $41.13 $41.13 2 539.65 541.42 542.02 $43.29 $43.29 3 541.74 543.60 544.23 $45.57 $45.57 4 543.94 $45.89 546.56 $47.97 547.97 5 546.25 08,016.67 $96,200.00 548.31 58,373.73 5100,48480 549.01 58,495.07 5101,940.80 $50.49 $8,751.60 $105,019.20 $50.49 $8,751.60 $105,019.20 211 non-exempt Equip Maint Seth Per 1 522.62 52336 52383 $24.54 $24.54 2 50331 524.80 525.08 525.83 $25.83 3 52306 526.10 526.40 $27.19 $27.19 4 526.38 507.40 527.79 $28.62 $28.62 5 527.77 54,81347 557,761.60 528.30 55,012.80 560,15360 52925 55,07000 560,840.00 $30.13 55,222.53 562,670.40 $30.13 55,222.53 $62,670.40 6 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FYI7 Salary Schedule lob Code FLSA Job Title Steps 4/16/2016 WPM 016) 12/10/201610026 2016) 7/08/20171PP15: 0171 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 396 non-exempt Equip Operator 1 $2781 529.37 530.13 $31.04 531.04 2 52927 $30.92 531.72 532.67 532.67 3 53081 53255 53359 534.39 $34.39 4 532.43 53426 535.15 536.20 $36.20 5 $34.14 $5,917.60 $71,01110 $36.06 56,250.40 $75;004.80 537.00 $6,413.33 $76,960.00 538.11 56,605.73 579,268.80 538.11 56,605.73 579,268.80 397 non-exempt Equip Operator - Lead 1 529.75 531.43 53224 $33.21 533.21 2 531.32 533.08 533.94 534.96 $34.96 3 $3297 534.82 53573. $36.80 $36.80 4 $3470 $36.65 537.61 538.74 538.74 5 $36.53 56,331.87 575,982.40 53458 56,687.20 $80,246.40 $39.59 $6,862.27 $82,347.20 540.78 $7,068.53 584,822.40 $40.78 57,068.53 584,822.40 250 non-exempt Equip Parts Tech 1 5z431 525.04 575.04 525.81 $25.81 2 52559 $26.36 $2636 527.17 $27.17 3 52694 527.75 52775 $28.60 $28.60 4 52836 529.21 $29.21 530.10 $30.10 5 529.85 $5,174.00 562,088.00 $30.75 55,330.00 563,96000 530.75 55,33000 $63,960.00 $31.68 55,491.20 $65,894.40 531.68 55,491.20 565,894.40 203 non-exempt Facilities Asst 1 523.09 524.44 525.12 $25.87 $25.87 2 52431 525.73 126.44 527.23 $27.23 3 5z5.59 527.08 527.83 $28.66 528.66 4 526.94 528.50 $2929 530.17 $30.17 5 $28.36 54,915.73 558,988.80 530.00 55,200.00 562,400.00 530.83 55,343.87 564,126.40 531.76 55,505.07 566,060.80 531.76 55,505.07 566,060.80 374 non-exempt Facilities Carpenter 1 $3011 531.89 532.75 $33.73 $33.73 2 531.69 533.53 53447 535.50 535.50 3 $3336 535.29 536.28 $37.37 $37.37 4 535.12 53715 538.19 539.34 $39.34 5 536.97 $6,408.13 576,897.60 539.11 54.77907 $81,348.90 54020 $6,968.00 583,616.00 541.41 $7,177.73 586,132.80 $41.41 57,177.73 $86,132.80 375 non-exempt Facilities Elect 1 53002 53126 53161 532.56 532.56 2 531.60 532.90 533.27 534.27 $34.27 3 593.26 534.63 53552 $36.07 536.07 4 535.01 536.43 53686 537.97 $37.97 5 536.85 56,387.33 576,64800 538.37 56,650.80 579,809.60 53880 56,735.33 580,704.00 539.97 56,928.13 583,137.60 $39.97 $6,928.13 $83,137.60 373 non-exempt Facilities Maint-L 1 53890 541,35 54229 543.58 $43.58 2 $40.95 543.32 544.52 545.87 545.87 3 543.11 545.60 546.86 $48.28 548.28 4 54838 548.00 $4933 550.82 $50.82 5 547.77 50,280.13 599,381.60 $50.53 58,758.53 5105,102.40 551.53 39,00120 5108,014.40 553.49 59,271.60 5111,259.20 $53.49 $9,271.60 5111,259.20 377 non-exempt Facilities Painter 1 530.11 531.85 532,75 $33.73 533.73 2 531.49 533.53 534.47 535.50 535.50 3 53336 535.29 53628 537.37 $37.37 4 535.12 537.15 538.19 539.34 539.34 5 536.97 $6,408.13 576,897.60 $39.11 56,97907 581,348.80 540:20 56,968.00 $83,616.00 $41.41 $7,177.73 586,132.80 541.41 $7,177.73 $86,132.80 376 non-exempt Facilities Tech 1 $3237 53379 534.04 535.07 $35.07 2 $34.28 535.57 535.83 536.92 536.92 3 53608 537.44 537.72 538.86 -538.86 4 $3738 $39.41 539.70 540.90 = 540.90 5 $3938 $6,929.87 583,15840 $41.48 541.79 543.05 543.05 57,462.00 589,544.00 462 non-exempt Field Service Pers WGW 1 527.89 52951 53031 $31.23 $31.23 2 $29.36 531.06 $31.91 532.87 $32.87 3 $3091 532.69 53359 $34.60 534.60 4 $32.54 53441 13536 536.42 $36.42 5 534.25 55,936.67 571,240.00 536.22 56,278.13 578,337.60 537.22 56,45147 577,41740 538.34 $6,645.60 579,747.20 $38.34 56,645.60 579,747.20 383 non-exempt Fleet Svcs Coord 1 52897 529.84 529.84 530.73 $30.73 2 530.49 531.41 03141 $32.35 $32.35. 3 532.09 53306 53306 $34.05 534.05 4 533.78 534.80 534.80 535.84 $35.84 5 53556 $6,163.73 $73,964.80 $38.63 56,349.00 576,190.40 $36.53 56,349.20 576,190.40 $37.73 56,539.87 $78,478.40 537.73 $6,539.87 $78,478.40 419 non-exempt Asnt Gas Measurement and Control Tech 1 53039 532.14 53450 $35.55 $35.55 2 $31.99 533.83 13632 537.42 $37.42 3 533.67 53461 53823 539.39 $39.39 4 $30.44 $37.48 $40.24 $41.46 $41.46 5 537.31 56,467.07 577,604.80 $39.45 56,83800 $82,05600 542.36 57,146.53 585,758.40 543.64 57,564.27 590,771.20 543.64 57,564.27 590,771.20 7 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FY17 Salary Schedule Job Code FLSA Job Title Steps 4/16/201607709:016) 10/80/2016177068086) 7/08/2037(7715:017) 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 418 non-exempt Gas Measurement and Control Tech 1 53191 53374 53624 $37.33 537.33 2 533.59 535.52 538.15 539.29 539.29 3 335.36 53739 540.16 $41.36 541.36 4 537.22 $3936 542.27 543.54 543.54 5 $39.18 56,791.20 581,49440 $41.43 57,181.20 586,174.40 544.49 57,505.33 590,064.00 545.83 57,943.87 595,326.40 545.83 57,943.87 595,326.40 417 non-exempt Assistant Gas and Water Measurement and Control Tech 1 53131 53374 53624 537.33 537.33 2 $33.59 535.52 538.15 539.29 $39.29 3 53536. 537.39 540.16 $41.36 541.36 4 $37.22 539.36 54227 543.54 543.54 5 539.18 56,791.20 581,494.40 341.43 57,181.20 586,174.40 544.49 37,505.33 590,094.00 545.83 $7,943.87 595,326.40 $45.83 57,943.87 595,326.40 416 non-exempt Gas and Water Measurement and Control Tech 1 530.39 332.14 53825 539.20 $39.20 2 531.99 533.83 540.05 $41.26 $41.26 3 533.67 535.61 54216 $43.43 543.43 4 335.44 537.48 $44.38 545.72 545.72 5 537.31 36,467.07 577,604.80 539.45 56,638.00 582,056.00 546.72 38,098.13 397,177.60 548.13 58,342.53 5100,110.40 548.13 $8,342.53 5100,110.40 420 non-exempt Gas and Water Measurement and Control Technician Lead 1 53039 532.14 540.72 $41.94 541.94 2 $31.99 53323 $42.86 544.15 $44.15 3 533.67 335.61 545.12 $46.47 $46.47 4 535.44 537.48 54749 $48.92 $48.92 5 537.31 56,467.07 577,604.80 539.45 56,83800 582,05600 54999 58,664.93 5103,979.20 551.50 58,926.67 5107,120.00 551.50 58,926.67 $107,120.00 398 non-exempt Geographic Inform Syst Specialist 1 54098 54334 54453 $45.88 545.88 2 543.14 545.62 54687 $48.29 $48.29 3 545.41 542.02 54934 $50.83 550.83 4 547.80 550.55 55194 553.50 $53.50 5 55032 58,722.13 5104,665.60 553.21 $9,00307 5110,676.80 55467 59,476.13 5113,713.60 556.32 $9,762.13 5117,145.60 $56.32 $9,762.13 5117,145.60 390 non-exempt Heavy Equip Oper 1 53149 533.26 534.13 535.15 535.15 2 533.15 535.01 535.93 537.00 $37.00 3 534.89 53685 53782 $38.95 $38.95 4 $3673 538.79 53981 541.00 $41.00 5 538.66 56,701.07 580,412.80 54083 57,077.20 584,926.40 541.90 57,262.67 587,15200 $43.16 57,481.07 589,772.80 $43.16 $7,481.07 589,772.80 391 non-exempt Heavy Equip Oper-L 1 533.68 535.58 33620 537.60 $37.60 2 535.45 53745 538:42 539.58 539.58 3 53732 539.42 54044 541.66 541.66 4 53928 541.49 54257 $43.85 543.85 5 541.35 37,167.33 586,008.00 $43.67 57,56947 590,833.60 544.81 37,76707 593,204.80 546.16 58,001.07 596,012.80 $46.16 58,001.07 $96,012.80 389 non-exempt HEO/Installer Repairer 1 334.58 53628 337.57 538.70 $38.70 2 53640 $38.50 539.55 540.74 540.74 3 53832 540.53 54163 542.88 $42.88 4 $40.34 542.66 54342 545.14 545.14 5 54246 57,359.73 588,316.80 544.90 57.782.67 593,392.00 546.13 37,995.87 595,950.40 $47.52 $8,236.80 598,841.60 547.52 $8,236.80 598,841.60 508 non-exempt Ind Waste Inspec 1 53165 53306 533.54 $34.56 $34.56 2 $33.32 594.80 53530 536.38 536.38 3 33507 536.63 33716 538.29 $38.29 4 53642 $38.56 539.12 540.30 540.30 5 538.86 56,735.73 580,828.80 540.59 57,035.60 584,427.20 541.18 57,137.87 585,654.40 542.42 57,352.80 588,233.60 542.42 57,352.80 588,233.60 258 non-exempt Ind Waste Invtgtr 1 535.58 53715 53269 538.83 538.83 2 337.45 539.10 $3967 540.87 540.87 3 53942 54116 54071 $43.02 $43.02 4 541.49 543.33 54396 545.28 545.28 5 54367 37,569.47 390,833.60 $45.61 57905.73 394,868.80 546.27 38,020.13 596,24160 547.66 $8,261.07 599,132.80 $47.66 58,261.07 599,132.80 365 non-exempt Industrial Waste Technician 1 52858 329.85 33027 531.19 $31.19 2 $30.08 531.42 531.86 $32.83 $32.83 3 531.66 53307 53324 534.56 534.56 4 $33.33 534.81 $35.31 536.38 $36.38 5 535.08 36,080.53 572,966.40 536.64 56,350.93 576,21130 $37.17 06,442.80 377,313.60 $38.29 56,636.93 $79,643.20 538.29 $6,636.93 579,643.20 227 non-exempt Inspector, Field Svc 1 534.47 53605 53661 $37.72 537.72 2 $36.28 537.95 538.54 539.70 $39.70 3 536.19 33995 540.57 541.79 $41.79 4 540.20 542.05 542.71 $43.99 $43.99 5 $42.32 57,335.47 588,025.60 544.26 57,671.73 592,060.80 54496 57,793.07 393,516.80 546.31 58,027.07 596,324.80 546.31 58,027.07 596,324.80 8 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FY17 Salary Schedule lob Code FLSA Job Title Steps 4/16/201610089: 016) 12/10/201610726 2016) 7/08/201712015: 0171 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 308 non-exempt Instrum Elec 1 534.16 535.57 53596 $37.05 $37.05 2 535.96 537.44 537.85 539.00 539.00 3 53385 539.41 539.84 541.05 $41.05 4 $39.84 $4149 $41.94 $43.21 543.21 5 541.94 $7,269.60 $87,235.20 $43.66 $7,567.73 590,81380 544.15 57,65247 591,832.00 545.48 $7,883.20 594,598.40 545.48 57,883.20 594,598.40 293 non-exempt Junior Museum & Zoo Educator 1 526.71 527.76 52802 $28.86 528.86 2 528.12 529.22 529.49 530.38 $30.38 3 52930 53075 531 o4 $31.98 $31.98 4 531.18 $32.38 $3247 533.66 533.66 5 $32.80 55,685.33 568,224.00 534.08 55.907.20 570,886.40 534.39 $5,960.93 57153120 535.43 56,141.20 573,694.40 $35.43 56,141.20 573,694.40 503 non-exempt Laboratory Tech Wqc 1 531.40 532.37 532.40 533.36 $33.36 2 533.05 534.07 534.10 $35.12 $35.12 3 534.79 53546 535.89 536.97 536.97 4 536.62 537.75 537.78 538.92 $38.92 5 538.55 $6,682.00 580,184.00 539.74 56,88827 582,659.20 539.77 $6,893.47 882,721.60 $40.97 57,101.47 $85,217.60 540.97 57,101.47 585,217.60 413 non-exempt Landfill Technician 1 534.91 536.47 53701 $38.13 $38.13 2 536.75 $38.39 53896 540.14 540.14 3 53848 540.41 541.01 542.25 542.25 4 540.72 542.54 543.17 $44.47 $44.47 5 542.86 57.429.07 589,14480 544.78 57,761.87 593,142.40 545.44 57,876.27 594,515.20 546.81 58,113.73 $97,364.80 546.81 58,113,73 $97,364.80 254 non-exempt Librarian 1 526.84 527.80 52796 528.79 528.79 2 528.25 529.26 529:43 $30.31 $30.31 3 529.74 530.80 530.98 $31.91 $31.91 4 53130 53242 53860 533.59 $33.59 5 53295 55,711.33 568,536.00 534.13 55,915.47 570,990.40 53433 55,950.53 571,406.40 $35.36 56,129.07 573,548.80 535.36 $6,129.07 $73,548.80 252 non-exempt Library Associate 1 524.52 525.27 525.27 526.03 526.03 2 52581 526.60 52670 $27.40 527.40 3 527.17 528.00 52800 528.84 528.84 4 52860 529.47 529:47 $30.36 $30.36 5 530.11 55,289.07 562,62480 531.02 55,376.80 56452160 53802 55,376.80 504,52060 531.96 $5,539.73 $66,476.80 $31.96 $5,539.73 $66,476.80 253 non-exempt Library Specialist 1 $23.20 823.90 52390 $24.62 524.62 2 52442 525.16 525.16 $25.92 $25.92 3 525.71 526.48 526.48 527.28 $27.28 4 527.06 527.87 52387 $28.72 $28.72 5 52848 54,936.53 509,238.40 529.34 59,08560 561,027.20 52934 55,085.60 56102320 $30.23 55,239.87 $62,878.40 $30.23 55,239.87 $62,878.40 541 non-exempt Lineper/Cable Spl 1 542.81 544.75 545.45 546.83 546.83 2 545.06 54366 54384 $49.29 $49.29 3 547.43 549.59 55036 $51.88 $51.88 4 549.93 55320 55301 554.61 $54.61 5 $52.56 59,110.40 5109,324.80 55495 59,524.67 5804,29400 555.80 59.672.00 5116,06400 557.48 $9,963.20 5119,558.40 $57.48 $9,963.20 5119,558.40 542 non-exempt Lineper/Cable Spl-L 1 54582 547.90 54863 550.09 $50.09 2 $48.23 550.42 I 551.19 $52.73 $52.73 3 550.77 553.07 553.88 555.51 $55.51 4 553.44 55586 556.77 $58.43 $58.43 5 $56.25 59,750.00 5117,000.00 558.80 510,192.00 5122,304.00 $59:71 510,349.73 5124,19680 $61.51 510,661.73 5127,940.80 561.51 510,661.73 $127,940.80 531 non-exempt Llneperson/Cable Spl-T 1 $40.78 542.63 54319 544.59 $44.59 2 54293 544.87 54517 546.94 $46.94 3 545.19 547.23 547.97 549.41 $49.41 4 54357 549.72 550.49 $52.01 552.01 5 55007 58,678.80 5104,145.6055/34 59,0707 5108,867.20 55335 59,212.67 5110,552.00$54.75 59,490,00 $113,880.00 $54.75 59,490,00 $113,880.00 532 non-exempt Lineperson/Cable Spl-TL 1 54361 545.59 54630 547.69 547.69 2 54591 547.99 54874 $50.20 $50.20 3 54833 550.52 55130 552.84 $52.84 4 550.87 553.18 55400 $55.62 $55.62 5 55155 59,282.00 5111,38400 555.98 59.703 20 5116,43840 556.84 59,852.7 5118,22320 $58.55 510,148,67 5121,784.00 558.55 510,148.67 $121,784.00 528 non-exempt Lnper/Cbl Spl-Appren 1 536.77 538:45 53904 $40.21 540.21 2 53831 540.47 541.09 $42.33 $42.33 3 540.75 542.60 54325 544.56 544.56 4 54289 54484 54553 $46.90 $46.90 5 54515 57,826.00 593,912.00 $40,20 58,181.33 598,176,00 547.93 58,30787 599,694.40 $49.37 $8,557.47 5102,689,60 549.37 $8,557.47 5102,689.60 9 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FY17 Salary Schedule Job Code FLSA Job Title Steps 4/16/201618809: 016) 22/10/2016IPP26 2016) 7/08/2017(PP15: 017) 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rare Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 213 non-exempt Mailing Svcs Spec 1 500.48 52112 521.16 $21.78 $21.78 2 $21.56 522.23 52247 $22.93 $22.93 3 52269 52340 52344 $24.14 $24.14 4 523.88 524.63 524.7 $25.41 $25.41 5 $25.14 54,357.60 552,291.20 525.93 54,494.53 553,934.40 $25.97 54,501.47 554,017.0 $26.75 $4,636.67 $55,640.00 $26.75 $4,636.67 $55,640.00 291 non-exempt Maintenance Mechanic -Welding 1 533.53 535.46 $36.44 $37.54 $37.54 2 $35.29 037.33 $38.36 $39.52 $39.52 3 537.15 539.29 54038 $41.60 $41.60 4 $39.11 541.36 54250 $43.79 $43.79 5 541.17 57,136.13 585,633.60 $43.54 $7,546.93 $90,563.20 $44.74 $7,754.93 093,059.20 $46.09 $7,988.93 $95,867.20 $46.09 $7,988.93 $95,867.20 346 non-exempt Management Assistant 1 530.44 53140 531.45 532.40 $32.40 2 $32.04 033.05 $33.11 $34.10 $34.10 3 53333 534.79 534.85 $35.89 $35.89 4 535.50 036.62 53668 $37.78 $37.78 5 $37.37 $6,423.47 $77,729.60 $38.55 56,682.00 $80,184.00 $38.61 06,692.40 090,308.80 $39.77 $6,893.47 $82,721.60 $39.77 $6,893.47 $82,721.60 3460 non-exempt Management Assistant - S 1 530.44 53140 53145 $32.40 $32.40 2 532.04 $33.05 $33.11 $34.10 $34.10 3 $33.73 334.79 534.85 535.89 $35.89 4 $35.50 036.62 $36.68 $37.78 $37.78 5 53737 56,477.47 577,729.60 $38.55 $6,682.00 580,184.00 $38.61 36,692.40 390,308.80 $39.77 $6,893.47 $82,721.60 $39.77 $6,893.47 $82,721.60 216 non-exempt Marketing Eng 1 543.64 54E17 54537 $46.74 $46.74 2 54534 $47.55 54716 $49.20 $49.20 3 54836 560.05 $50.27 $51.79 $51.79 4 $50.91 552.68 05292 $54.52 $54.52 5 553.59 59,288.93 3111,467.20 55545 59,611.33 $115,336.00 555.71 59,656.40 5115,876.80 $57.39 $9,947.60 $119,371.20 $57.39 $9,947.60 $119,371.20 241 non-exempt Meter Reader 1 52431 525.09 52E14 $25.90 $25.90 2 525.59 52641 52646 $27.26 $27.26 3 52694 52780 $2205 $28.69 $28.69 4 52836 529.26 52932 $30.20 $30.20 5 $29.85 05,174.00 562,08800 33080 55,318.00 564,064.00 53036 35,349.07 564,188.80 $31.79 $5,510.27 $66,123.20 $31.79 $5,510.27 $66,123.20 240 non-exempt Meter Reader -Lead 1 52661 526.84 32689 $27.71 $27.71 2 527.38 528.25 528:31 $29.17 $29.17 3 57882 529.74 52990 $30.70 $30.70 4 53034 03131 53137 $32.32 $32.32 5 531.94 55,536.27 596,435.20 532.96 65,713.07 568,556.80 533.02 55,723.47 568,681.60 $34.02 $5,896.80 $70,761.60 $34.02 $5,896.80 $70,761.60 369 non-exempt Meter Shop Lead 1 529.29 530.64 53114 $32.07 $32.07 2 $30.83 032.25 53218 533.76 $33.76 3 53245 53395 53450 $35.54 $35.54 4 534.16 535.74 53632 537.41 537.41 5 535.96 06,233.07 374,796.80 037.62 56.52080 578,249.60 $38.23 56,626.53 079,51840 $39.38 $6,825.87 581,910.40 $39.38 $6,825.87 581,910.40 552 non-exempt Metering Technician 1 54036 54219 542.85 $44.14 544.14 2 $42.48 54441 545.10 546.46 546.46 3 544,72 546.75 54747 548.90 $48.90 4 54767 54921 $49.87 551.47 $51.47 5 549.55 58,588.67 5103,064.00 551.80 58,37867 0107,74400 552.60 $9,117.33 $109,408.00 554.18 $9,391.20 $112,694.40 554.18 59,391.20 5112,694.40 553 non-exempt Metering Technician - Lead 1 543.20 545.16 545.87 $47.23 547.23 2 $45.47 $47.54 048.28 549.72 $49.72 3 547.86. 55004 55082 $52.34 552.34 4 $50.38 $52.67 05349 555.09 555.09 5 553.03 59,191.87 5130,302.40 055.44 59,609.60 0115,315.20 556.30 59,758.67 $117,104.00 557.99 510,051.60 5120,619.20 $57.99 510,051.60 5120,619.20 384 non-exempt Mobile Service Tech 1 534.41 535.44 535.44 536.52 $36.52 2 $36.22 037.31 $3731 $38.44 $38.44 3 538.13 535.7 53327 $40.46 540.46 4 $40.14 541.34 04134 542.59 $42.59 5 $42.25 37,323.33 087,880.00 $43.52 $7,543.47 590,521..60 $4352 07,543.47 590,521.60 544.83 57,770.53 $93,246.40 544.83 57,770.53 $93,246.40 381 non-exempt Motor Equip Mech-L 1 535.06 536.11 536.11 $37.21 $37.21 2 536.91 538.01 $38.01 539.17 $39.17 3 538.8s 540.01 54921 541.23 $41.23 4 540.89 $42.12 $42.12 $43.40 $43.40 5 54304 $7,460.27 589,523.20 $44.34 57,685.60 $92,227.20 54434 $7,685.60 532,227.20 545.68 57,917.87 595,014.40 545.68 57,917.87 595,014.40 10 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FYI7 Salary Schedule Job Code FLSA Job Title Steps 4/16/201618809: 016) 12/10/201618726 2016) 7/08/201718815: 0171 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 286 non-exempt Motor Equipment Mechanic I 1 53036 531.27 531.27 $32.21 532.21 2 $31.96 532.92 53232 533.91 533.91 3 $3364 534.65 434:65 535.69 $35.69 4 $3541 536.47 53647 $37.57 $37.57 5 $37.77 56,460.13 577,52140 $38.39 58,654.27 $79,851.20 53839 56,654.27 479,85120 539.55 56,855.33 582,264.00 539.55 56,855.33 582,264.00 287 non-exempt Motor Equipment Mechanic 11 1 532.78 533.76 533.76 $34.78 $34.78 2 534.30 535.54 533.54 536.61 $36.61 3 53632 53741 53741 $38.54 538.54 4 538.23 539.38 53938 540.57 540.57 5 $40.24 56,974.93 383,699.20 $41.45 57,184.67 586,216.00 541.45 57,184.67 456,216.00 542.70 $7,401.33 $88,816.00 $42.70 57,401.33 588,816.00 230 non-exempt Offset Equip Op 1 523.22 523.34 523.98 $24.70 $24.70 2 524.44 525.20 52524 $26.00 $26.00 3 525.73 52653 526.57 $27.37 527.37 4 527.08 527.93 527.97 528.81 528.81 5 528.50 54,940.00 $59,280.00 529.40 55,096.00 561,152.00 52944 55,10293 $61,235.20 $30.33 55,257.20 $63,086.40 530.33 $5,257.20 563,086.40 543 non-exempt Overhead Underground Troubleman 1 54438 547.03 547.75 $49.18 $49.18 2 547.35 549.50 590.28 551.77 $51.77 3 549.84 552.10 $5231 554.49 $54.49 4 592.46 554.84 555.69 $57.36 $57.36 5 595.02 $9,57147 5114,897.60 557.73 510,006.53 5120,078.40 558.62 510,160.80 5121,929.60 560.38 $10,465.87 $125,590.40 $60.38 510,465.87 5125,590.40 452 non-exempt Park Maint - Lead 1 570.79 530.78 53488 $31.82 $31.82 2 $3136 532.40 53230 533.49 $33.49 3 533.01 53411 434.. $35.25 535.25 4 534.75 539.90 536.01 537.10 $37.10 5 536.98 36,340.53 576,086.40 537.79 56.550.27 578,603.20 537.91 56,571.07 578,852.80 539.05 $6,768.67 $81,224.00 539.05 $6,768.67 581,224.00 451 non-exempt Park Maint Person 1 525.70 525.55 57664 $27.45 527.45 2 527.03 527.95 52804 528.89 528.89 3 528.47 529.42 579.32 $30.41 530.41 4 509.97 330.97 53107 532.01 $32.01 5 531.95 35,468.67 565,624.00 530.60 55,650,67 567,808.00 53670 45,668.00 468,016.00 $33.69 55,839.60 570,075.20 $33.69 $5,839.60 $70,075.20 281 non-exempt Park Ranger 1 52879 529.66 52966 $30.55 $30.55 2 530.30 031.22 53122 532.16 532.16 3 53159 532.86 432.86 533.85 $33.85 4 $33.57 534.59 53459 $35.63 $35.63 5 535.34 56,125.60 573,50730 $36.41 56,311.07 575,732.80 536.41 56,311.07 575,732.80 537.51 56,501.73 578,020.80 $37.51 56,501.73 $78,020.80 570 non-exempt Parking Operations Lead 1 $44.70 44631 64714 $48.55 548.55 2 546.53 $48:79 54962 $51.11 $51.11 3 54898 55132 55273 553.80 $53.80 4 591.56 354.00 554.98 556.63 556.63 5 59477 39,406.80 5112,881.60 $56.86 59,855.73 4118,26880 59787 410,030.80 5120,36960 $59.61 $10,332.40 5123,988,80 $59.61 510,332.40 5123,988.80 460 non-exempt Parks/Golf Crew -Lead 1 $2796 52830 52898 529.86 529.86 2 $29.43 53040 53050 531.43 531.43 3 53038 53242 542.00 $33.08 $33.08 4 53261 533:70 533.80 $34.82 $34.82 5 534.33 45,950.53 571,406.40 539.47 56,148.13 573,777,60 53558 46,167.20 374,006.40 536.65 56,352.67 576,232.00 $36.65 56,352.67 576,232.00 348 non-exempt Payroll Analyst 1 52915 530.03 53003 $30.93 $30.93 2 530.68 531.61 53161 532.56 $32.56 3 532.29 533.27 $33.27 $34.27 $34.27 4 533.99 539.02 53502 536.07 536.07 5 535.78 $6,201.87 574,422.40 536.86 56,38907 576,668.80 536.86 $6,389.07 $76,668.80 537.97 $6,581.47 578,977.60 $37.97 56,581.47 578,977.60 3480 non-exempt Payroll Analyst - 5 1 29.15 530.03 530.03 530.93 $30.93 2 30,68 53161 53161 $32.56 $32.56 3 32.29 533.27 53327 $34.27 $34.27 4 33.99 535.02 535.02 536.07 $36.07 5 35.78 36,201.87 474,402.40 $36.86 $6,38907 576,668.80 336.86 56,389.07 576,668.80 $37.97 56,581.47 $78,977.60 537.97 56,581.47 578,977.60 352 non-exempt Planner 1 438.43 53985 540.15 $41.34 541.34 2 540.45 541.99 54226 543.52 $43.52 3 543.58 544.16 544.48 545.81 545.81 4 544.82 $46.48 546.82 $48.22 $48.22 5 547.18 48,177.87 598,134.40 548.93 58,481.00 4101,77440 54928 48,541.87 5102,502.40 $50.76 58,798.40 $105,580.80 $50.76 58,798.40 $105,580.80 11 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FY17 Salary Schedule lob Code FLSA Job Title Steps 4/16/201618709:016) 12/10/2016 0826 2016) 7/08/201718815: 0171 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rare Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 347 non-exempt Planning Arborist 1 54176 $43.66 54435 $45.70 545.70 2 $43.96 545.96 546.68 548.10 548.10 3 546.27 $4838 54914 $50.63 $50.63 4 548.70 350.93 55173 553.29 $53.29 5 $5126 58,885.07 5106,600.80 553.61 $9,09240 5111,508.80 55445 59,438.00 $113,256.00 556.09 $9,722.27 5116,667.20 556.09 59,722.27 5116,667.20 3470 non-exempt Planning Arborist - 5 1 54176 $43,66 $44.55 545.70 545.70 2 543.96 $45.96 54668 548.10 548.10 3 546.27 $48.38 549.14 $50.63 550.63 4 54870 $50.93 55173 553.29 553.29 5 551.26 58,885.07 5106,600.80 553.61 59,29080 5111,508.80 554.45 $9,438.00 $113,256.00 556.09 $9,722.27 5116,667.20 $56.09 $9,722.27 $116,667.20 304 non-exempt Plans Check Engr 1 54238 54385 544.07 $45.39 545.39 2 544.61 $46.16 $4639 547.78 $47.78 3 546.96 54859 $4883 550.29 550.29 4 549.43 551.15 551.40 552.94 552.94 5 552.03 59,018.53 5108;202.40 $53.84 59,332.27 $111,987.20 $54.10 59,377.33 $110,508.00 $55.73 59,659.87 $115,918.40 555.73 $9,659.87 5115,918.40 513 non-exempt Plans Examiner 1 $36.22 53788 588.48 $39.63 $39.63 2 538.13 539.87 540.51 541.72 $41.72 3 540.14 141.97 54264 $43.92 $43.92 4 542.05 $44.14 54488 $46.23 $46.23 5 544.47 57,708.13 590,497.60 546.51 58,061.73 596,740.80 547.04 58,18827 598,059.20 548.66 58,434.40 5101,212.80 548.66 58,434.40 $101,212.80 517 non-exempt Plant Mechanic 1 534.53 $3538 53538 $36.64 $36.64 2 53635 537.45 53745 538.57 538.57 3 538.26 539.42 539,42 $40.60 540.60 4 540.07 541.49 541.49 542.74 $42.74 5 54239 57,347.60 588,171.20 $43.67 57,56947 590,833.60 54367 57,569,47 590,833.60 544.99 $7,798.27 $93,579.20 544.99 $7,798.27 $93,579.20 321 non-exempt Police Records Specialist - Lead 1 52700 52829 52879 $29.68 529.68 2 50840 529.78 53031 531.24 531.24 3 52992 53135 53191 $32.88 $32.88 4 531.49 533.00 $3359 534.61 $34.61 5 533.15 55,746.00 $68,952,00 534.74 56,071.60 572,259.00 53536 36,129.07 573,54680 $36.43 56,314.53 575,774.40 $36.43 56,314.53 $75,774.40 313 non-exempt Police Records Specialist 1 1 52398 52813 52537 526.34 $26.34 2 50534 526.45 526.92 527.73 527.73 3 5267 527.84 52834 529.19 529.19 4 507.97 329.31 50983 530.73 530.73 5 529.44 55,100.93 061,23520 $30.85 55,34733 564,168,00 531.40 05,442.67 565,310.00 532.35 55,607.33 567,288.00 $32.35 55,607.33 $67,288.00 314 non-exempt Police Records Specialist 11 1 525.23 526.43 52691 $27.72 $27.72 2 506.56 $27.84 508.33 529.18 $29.18 3 527.96 32030 529.82 530.72 530.72 4 529.43 330.84 53139 532.34 532.34 5 530.98 35,369.87 364,43640 330.46 55,62640 567,516.80 53304 05,706.93 368,723.20 $34.04 $5,900.27 570,803:20 534.04 55,900.27 $70,803,20 246 non-exempt Power Engr 1 54060 $4822 54845 $49.91 $49.91 2 549.05 350.76 55100 552.54 552.54 3 5703 $5343 553:68 $55.30 $55.30 4 05435 356.24 556.51 558.21 558.21 5 557.01 39,916.40 5118,996.80 359.20 510,061.33 $123,136,00 55948 310,309.87 5123,716.40 561.27 510,620.13 5127,441.60 561.27 510,620.13 5127,441.60 270 non-exempt Prod Arts/Sci Prog 1 53239 333,66 13397 $34.99 $34.99 2 034.09 035.43 53576 536.83 536.83 3 53388 337.29 537.64 $38.77 538.77 4 $3727 $39.25 539.62 540.81 540.81 5 539.76 36,891.73 382,70040 $41.32 57,162.13 585,945.60 34170 57,028.00 586,736.00 542.96 $7,446.40 589,356.80 $42.96 57,446.40 589,356.80 232 non-exempt Prog-Analyst 1 $39.44 041.71 54285 544.14 544,14 2 541.52 $43.91 545.11 $46.46 $46.46 3 543,71 546.22 $4048 $48.91 $48.91 4 546.01 548.65 549.98 551.48 551.48 5 548.43 38,394.53 5100,734.40 551.01 $8,876.40 5106,516.80 352.41 59,119.7 $109,428.80 554.19 59,392.93 5112,715.20 554.19 $9,392.93 5112,715.20 265 non-exempt Program Assistant 1 525.00 523,79 52582 $26.62 $26.62 2 $06.32 507.15 507.18 528.02 $28.02 3 522,70 528.58 52881 $29.49 $29,49 4 509.16 530.08 $30.12 $31.04 531.04 5 $30.69 35,319.60 363,835.00 331.66 55487.73 565,850.80 53171 55,49640 365,956.80 $32.67 55,662.80 567,953.60 532.67 55,662.80 567,953.60 12 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FY17 Salary Schedule Job Code Job Title Steps 4/16/8016 WP 019 WPM 12/10/20161#826 20161 7/08/20171##15: 0171 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rote Approx. Monthly Approx. anima! care Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 302 non-exempt Program Assistant 1 1 52691 $2733 02740 $28.22 $28.22 2 $27.91 528.79 $28.84 529.71 529.71 3 529.38 33031 53036 $31.27 $31.27 4 $30.93 431.91 $31.96 532.92 $32.92 5 $32.56 $5,643.73 $67,724.80 $33.59 05,82217 $69,867.20 $33.64 $5,830.93 569,97120 534.65 56,006.00 572,072.00 $34.65 56,006.00 572,072.00 303 non-exempt Program Assistant 11 1 52831 52341 029.44 530.33 530.33 2 $30.01 $30.96 530.99 531.93 $31.93 3 53199 532.53 532.62 $33.61 $33.61 4 $33.25 534.30 $3434 535.38 $35.38 5 $35.00 56,066.67 372,800.00 53010 06,257.33 575,088.00 536.15 46,266.00 $75,192.00 $37.24 56,454.93 577,459.20 $37.24 56,454.93 $77,459.20 368 non-exempt Program Coordinator 1 52796 529.06 52933 530.21 $30.21 2 529.43 $30.39 $30.87 $31.80 $31.80 3 53098 532.20 532.49 533.47 533.47 4 $32.61 533.89 534.20 535.23 $35.23 5 $34.33 35,950.53 $7140640 $35.67 56,18280 574,193.60 $36.00 $6,24000 $74,880.00 $37.08 $6,427.20 $77,126.40 $37.08 $6,427.20 $77,126.40 349 non-exempt Project Engineer 1 04699 048.62 548.83 550.30 550.30 2 $49.46 Ss1.1a 55140 552.95 $52.95 3 552.06 55387 054.11 555.74 $55.74 4 554.80 456.70 35696 $58.67 $58.67 5 55798 09,907.87 5119,974.40 $59.68 $10,344.53 0104,13440 $5996 $10,393.07 5124,716.80 $61.76 $10,705.07 $128,460.80 $61.76 510,705.07 $128,460.80 3490 non-exempt Project Engineer - 5 1 54699 548.62 04883 $50.30 $50.30 2 549.46 $51.18 05140 552.95 $52.95 3 $52.06 05387 054.01 $55.74 $55.74 4 554.80 $56.70 $5696 558.67 $58.67 5 557.68 $9,990.80 $119,974.40 559.68 $10,344.53 5104,134.40 $55.96 510,303.07 $124,716.80 561.76 510,705.07 $128,460.80 $61.76 510,705.07 5128,460.80 209 non-exempt PropertyEvid Tech 1 526.11 02735 54784 $28.68 528.68 2 50748 028.79 52930 530.19 $30.19 3 52893 $8031 03085 $31.78 $31.78 4 530.45 $31.90 $3247 533.45 $33.45 5 032.05 55,555.33 566,664.00 $33.58 55,800.53 568,846.40 $34.18 $5,924.53 $71,094.40 $35.21 56,103.07 573,236.80 $35.21 $6,103.07 $73,236.80 315 non-exempt Public Safety Dispatcher - Lead 1 540.54 04176 54176 $43.02 $43.02 2 54267 543.96 543.96 545.28 545.28 3 54492 446.7 546.27 547.66 $47.66 4 547.28 $48.71 548.70 550.17 $50.17 5 549.]7 58,62680 0003,54160 5517 $8,886.80 0006,64160 05127 58,886.80 0106,64100 552.81 59,153.73 5109,844.80 $52,81 $9,153.73 5109,844.80 6 551.02 552.56 05236 554.14 554.14 7 $52.29 $53,86 55386 555.48 $55.48 298 non-exempt Public Safety Dispatcher 1 1 $3430 03533 03573 536.40 $36.40 2 53610 537.19 537.19 538.32 m $38.32 3 03800 08905 539.15 $40.34 $40.34 4 540.00 $41.21 541.21 542.46 $42.46 5 54211 57,299.07 587,588.80 54338 07,509.00 090,230.40 54338 57,513.20 590,230.40 $44.69 57,746.27 592,955,20 544.69 57,746.27 592,955.20 6 543.17 54447 544.47 545.81 $45.81 7 $44.25 $45.58 54558 546.95 $46.95 316 non-exempt Public Safety Dispatcher 11 1 $3611 $37.21 $3701 538.33 $38.33 2 53841 539.17 539.17 540.35 ..N1 540.35 3 54001 $4123 541.23 $42.47 $42.47 4 $42.12 $4340 54340 544.71 $44.71 5 544.34 57,685.60 09277.20 545.68 0790787 095,014.40 04968 37,917.87 595,014.40 $47.06 58,157,07 597,884.80 $47.06 58,157.07 $97,884.80 6 545.44 54681 54681 548.22 $48.22 7 546.58 $47.98 547.98 549.42 $49.42 262 non-exempt Resource Planner 1 54119 048.61 040.61 550.07 $50.07 2 54967 551.17 $51.17 552.71 $52.71 3 55228 553.86 55386 $55.48 555.48 4 055.03 $56.69 $5669 558.40 $58.40 5 $57.93 010,041.20 0120,494.40 $59.67 $10,342.80 5124,113.60 $59.67 510,342.80 3124,113.60 $61.47 510,654.80 5127,857.60 $61.47 510,654.80 $127,857.60 366 non-exempt Restoration Lead 1 533.71 535.60 53635 $37.64 $37.64 2 $3548 437.47 $3847 $39.62 $39.62 3 03235 030.44 040.49 541.71 $41.71 4 53932 541.82 54262 543.90 543.90. 5 $4139 $7,174.27 $86,091.20 $43.71 $7,576.40 590,916.80 $44.86 47,775.73 $93,308.80 $46.21 $8,009.73 $96,116.80 $46.21 $8,009.73 $96,116.80 13 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FYI7 Salary Schedule Job Code FLSA Job Title Steps 4/16/2016(0809:016) 12/10/2028)80080016) 7/08/2017(2215:017) 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx, Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 554 non-exempt SCADA Technologist 1 54794 550.69 55708 $53.66 553.66 2 $50.46 $53.36 55482 556.48 556.48 3 559.00 556.17 557,71 559.45 559.45 4 555.92 559.13 560.75 562.58 $62.58 5 558.86 510,202.40 5122,428.80 $62.24 510,788.27 6129,459.20 563.95 511,08467 $133,016.00 565.87 511,417.47 5137,009.60 565.87 511,417.47 5137,009.60 385 non-exempt Senior Fleet Services Coordinator 1 533.27 534.27 534.27 535.29 535.29 2 535.02 536.07 536.07 537.15 $37.15 3 53696. 53297 53297 $39.11 539.11 4 538.80 539.97 $3997 541.17 541.17 5 540.84 57,078.93 584947.20 $42.07 57,29713 587,505.60 542.07 67,232.13 $87,505.60 543.34 $7,512.27 590,147.20 543.34 57,512.27 $90,147.20 461 non-exempt Sprinkler Sys Repr 1 52604 527.00 527.06 $27.89 $27.89 2 52752 528.42 528.51 $29.36 $29.36 3 52897 52992 53091 530.91 $30.91 4 $30.49 531.49 531.59 532.54 $32.54 5 532.09 $5,562.27 566747.20 533.15 $5,746.00 $68,952.00 $3325 55,783.33 569,160.00 534.25 55,936.67 $71,240.00 534.25. $5,936.67 571,240.00 360 non-exempt Sr Buyer 1 53487 535,93 535.93 $37.02 $37.02 2 536.70 63782 537.82 538.97 538.97 3 538.63 63981 539,81 $41.02 $41.02 4 540.66 $4190 $4191 543.18 $43.18 5 540.80 57,418.67 589024.00 544.10 57,644.00 $91,72800 544.12 67,64747 691,769.60 $45.45 57,878.00 594,536.00 545.45 57,878.00 594,536.00 3600 non-exempt Sr Buyer - S 1 $54.87 53593 53593 $37.02 $37.02 2 53670 53792 53782 538.97 $38.97 3 $38.63 53381 53981 $41.02 541.02 4 54086 541.90 54191 543.18 $43.18 5 54280 57118.67 589,024.00 $44.10 57,644.00 591,728.00 544.12 57,647.47 $91,769.60 545.45 57,878.00 594,536,00 $45.45 $7,878.00 $94,536.00 224 non-exempt Sr Chemist 1 $3902 54020 54073 $41.45 $41,45 2 541.07 54232 54235 543.63 543.63 3 543.23 54495 54458 $45.93 $45.93 4 545.50 546.89 546.93 548.35 $48.35 5 547.89 $8,300.93 599,611.20 54936 58,555.73 $102,668.80 54940 58,562.67 5102,752,00 $50.89 58,820.93 5105,851.20 550.89 $8,820.93 $105,851.20 544 non-exempt Sr Industrial Waste Investigator 1 53805 539.75 543.11 544.40 $44.40 2 540.05 541.84 54538 546.74 546.74 3 542.16 544.04 54777 $49.20 $49.20 4 544.38 546.36 $50.28 551.79 $51.79 5 54612 68,098.13 697,177.60 $48.80 58,458.67 5101,504,00 552.93 59,174.53 5110,094.40 554.52 59,450.13 5113,401.60 $54.52 59,450.13 5113,401.60 512 non-exempt Sr Instrum Elect 1 537.31 63833 539.17 540.46 $40.46 2 $39.77 54019 $41.34 542.59 542.59 3 54134 54304 543.52 544.83 $44.83 4 543.32 545.31 545.81 547.19 547.19 5 545.81 57940.40 $95,284.80 547.69 58.26627 599,195.20 548.72 58,358.13 $100,29760 $49.67 $8,609.47 5103,313.60 $49.67 $8,609.47 $103,313.60 251 non-exempt Sr Librarian 1 53048 531.57 531:73 $32.70 $32.70 2 532.08 533.23 $33.42 534.42 534.42 3 539.77 53498 533.18 $36.23 $36.23 4 535.55 53682 53703 538.14 538.14 5 537.42 56,486.13 $77,833.60 538.76 06,71840 $80,620.80 $38.98 56,756.53 $81,078.40 540.15 56,959.33 583,512.00 540.15 56,959.33 583,512.00 504 non-exempt Sr. Mech 1 53713 $3924 53993 $40.20 540.20 2 53948 540.25 541.08 542.32 $42.32 3 541.14 542.37 543.24 $44.55 544.55 4 $43.30 544.60 54532 546.89 546.89 5 545.58 57,900.53 694,806.40 $46.95 58,138.00 $97,656.00 $47.92 58,306.13 599,673.60 549.36 $8,555.73 5102,668.80 $49.36 58,555.73 $102,668.80 361 non-exempt Sr Mkt Analyst 1 543.30 544.60 544.60 $45.94 $45.94 2 $45.58 $4695 54695 $48.36 $48.36 3 547.98 54942 54942 550.91 $50.91 4 550.50 552.02 552.02 553.59 $53.59 5 553.16 $9,214.40 5110,572.80 $54.76 $9,491.73 $113,900.80 554.76 59,491.73 5113,90080 $56.41 59,777.73 5117,332.80 556.41 $9,777.73 5117,332.80 3610 non-exempt Sr Mkt Analyst - S 1 04330 544,60 54460 $45.94 545.94 2 54158 546.95 54695 548.36 $48.36 3 54798 54947 549,42 550.91 $50.91 4 55010 552.02 55242 $53.59 $53.59 5 $53.16 $9,214.40 5110,572.80 554.76 $9,491.73 6113,900.80 55476 69,491.73 $113,900.80 $56.41 $9,777.73 $117,332.80 556.41 59,777.73 5117,332.80 14 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FYI7 Salary Schedule lob Code FLSA Job Title Steps 8 9: 4/16/2016(80 016) 12/10/201618P26 2016) 7/08/201718815: 0171 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rare Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 506 non-exempt Sr Operator Wqc 1 53940 940.58 54096 $41.80 541.80 2 541,47 142.72 542.72 $44.00 $44.00 3 54365 544.97 54407 546.32 546.32 4 $45.95 $47.34 $47.34 548.76 548.76 5 548.37 $8,384.13 $100,609.60 349.83 58,637.20 3103,64640 549.83 58,637.20 5103,646.40 551.33 58,897.20 $106,766.40 551.33 58,897.20 5106,766.40 318 non-exempt Sr Planner 1 54439 $46.05 $4637 547.76 $47,76 2 546.73 548.47 548.81 $50.27 $50.27 3 549.19 55302 55138 $52.92 $52.92 4 55138 553.70 55428 555.71 $55.71. 5 554.51 $9,448.40 $113,380.80 556.53 59,798.53 5117,582.40 55603 59,867.87 5118,414.40 $58.64 510,164.27 5121,971.20 558.64 510,164.27 $121,971.20 280 non-exempt Sr Ranger 1 531.85 $32.81 53980 533.80 533.80 2 533.53 534.54 $3454 $35.58 $35.58 3 535.29 936.36 53636 537.45 537.45 4 537.15 538.27 538.27 $39.42 $39.42 5 539.10 $6,777.33 581,328.00 540.28 50,98187 583,782.40 34028 56,981.87 583,782.40 $41.49 57,191.60 $86,299.20 541.49 57,191.60 586,299.20 261 non-exempt Sr Util Field Svc Rep 1 336,49 53838 33964 $40.84 $40.84 2 53841 530.61 54173 542.99 $42.99 3 $40,43 54975 54303 $45.25 $45.25 4 542.56 545.00 $46.24 $47.63 $47.63 5 544.80 57,765.33 593,184.00 547.37 58,210.80 598,529.60 548.17 58,436.13 5101,233.60 550.14 $8,690.93 5104,291.20 550.14 58,690.93 $104,291.20 501 non-exempt Sr Water Sys Oper 1 $37.55 338.68 53868 $39.84 $39.84 2 539.53 $40,72 $4072 541.94 $41.94 3 540.61 54086 54986 $44.15 544.15 4 543.80 545.12 545.12 546.47 $46.47 5 546.10 37,990.67 $95,888.00 $4749 58,231.60 598,779.20 54749 $8,23160 598,779.20 548.92 $8,479.47 $101,753.60 548.92 $8,479.47 $101,753.60 405 non-exempt St Maint Asst 1 523.72 524.84 525,28 $26.04 $26.04 2 524.97 526.15 52661 527.41 $27.41 3 $26.28 527.53 52801 $28.85 528.85 4 527.66 $28.98 52948 530.37 $30.37 5 $29.12 55,047.47 360,569.60 530.50 55,28667 563,440.00 531.03 $5,378.53 $64,542.40 $31.97 55,541.47 566,497.60 $31.97 55,541.47 $66,497.60 392 non-exempt St Sweeper Op 1 527,76 59932 530.08 $30.98 $30.98 2 52952 330.86 531.66 532.61 532.61 3 530.76 532.48 53333 $34.33 $34.33 4 53238 $34.19 $35.08 536.14 536.14 5 534.08 55,907.20 370,886.40 $35.99 56,238.27 574,859.20 536.93 56,401.20 576,814.40 538.04 $6,593.60 579,123.20 538.04 $6,593.60 $79,123.20 248 non-exempt Storekeeper 1 52645 526.21 52921 $27.00 $27.00 2 526.79 327.59 527.59 $28.42 $28.42 3 52820 529,04 529.04 529.92 $29.92 4 52968 530.57 53057 531.49 531.49 5 53124 55,414.93 364,979.20 532.18 55,57787 566,934.40 532.18 55,577.87 $66,934.40 $33.15 $5,746.00 568,952.00 533.15 55,746.00 $68,952,00 288 non-exempt Storekeeper -L 1 $27.23 52805 52805 $28.90 $28.90 2 328,66 529.53 52953 530.42 530.42 3 530.17 531.08 531.08 532.02 $32.02 4 531.76 53772 53072 533.71 $33.71 5 $33,43 55,794.53 569,53440 $34.44 55,969.60 571,635.20 53444 55,96960 571,635.20 535.48 56,149.87 573,798.40 535.48 56,149.87 573,798.40 545 non-exempt Street Light, Traffic Signal and Fiber -Apprentice 1 53694 538.19 538.78 539.95 $39.95 2 538.46 $40.20 540.40 $42.05 $42.05 3 $40.48 54232 54207 544.26 $44.26 4 542,61 344.55 54523 546.59 546.59 5 544.85 57,774.00 693,288.00 546.89 58,127.60 597,531.20 547.61 58,252.40 $99,028.80 $49.04 $8,500.27 5102,003.20 $49.04 $8,500.27 $102,003.20 547 non-exempt Street Light, Traffic Signal and Fiber - Lead 1 540.31 543.19 543.85 545.18 545.18 2 543.48 545.46 $46.16 $47.56 $47.56 3 54527 $4785 $48.59 $50.06 550.06 4 548.18 550.37 551.15 $52.69 $52.69 5 550.72 38,791.47 $105.9760 $53.02 59,190.13 5110,281..60 55384 $9,332.27 5111,987.20 $55.46 59,613.07 $115,356.80 555.46 59,613.07 $115,356.80 546 non-exempt Street Light, Traffic Signal and Fiber Technician 1 53861 540.36 54097 $42.21 $42.21 2 54064 542.48 543.13 544.43 544.43 3 542.78 544.72 545.40 $46.77 $46.77 4 545.03 547.07 14779 $49.23 $49.23 5 547.40 38,216.00 598,592.00 $49.55 58,588.67 5103,06420 550.31 38,72090 5104,64400 $51.82 58,982.13 5107,785.60 551.82 58,982.13 5107,785.60 15 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FY17 Salary Schedule lob Code FLSA Job Title Steps 4/16/201615509:016) 12/10/2016155262016) 7/08/201715515:0171 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 549 non-exempt Substation Electrician 1 $42.11 $44.03 544.71 $46.05 546.05 2 $4433 546.35 54806 548.47 548.47 3 $4666 548,79 $4954 $51.02 $51.02 4 549.12 $51.36 552.15 553.71 $53.71 5 33401 $8,963.07 $107,556.80 554.06 $9,370.40 3112,444.80 554.89 $9,514.27 5114,17020 556.54 $9,800.27 $117,603.20 556.54 59,800.27 5117,603.20 548 non-exempt Substation Electrician -Apprentice 1 $3987 54168 $4232 $43.60 543.60 2 541.97 543.87 $44.55 545.89 $45.89 3 544.18 $46.18 $4689 $48.30 548.30 4 501.50 348.61 54936 550.84 550.84 5 548.95 $8,484.67 $101,816.00 351.17 $8,86947 $106,433.60 $51.96 $9,006.40 5108876.80 553.52 59,276.80 5111,321.60 553.52 59,276.80 $111,321.60 550 non-exempt Substation Electrician - Lead 1 54506 547.11 647,83 549.29 $49.29 2 $47.43 549.59 55035 551.88 $51.88 3 $49.93 552.20 55300 554.61 554.61 4 $52.56 354.95 $5579 557.48 $57.48 5 555.33 39,590.53 5115,08640 357.84 310,025.60 $120,307.20 558.73 510,179.87 $122,158.40 $60.50 510,486.67 5125,840.00 560.50 510,486.67 5125,840.00 326 non-exempt Surveying Asst 1 532.06 53353 63406 $35.09 535.09 2 $33.75 335,29 $35.85 536.94 $36.94 3 $35.53 337.15 537.74 538.88 $38.88 4 537.40 $39.11 539.73 $40.93 $40.93 5 $39.37 $6,824.13 $81,889.60 541.17 57,136.13 685,63360 541.82 37,248.80 366,985.60 543.08 57,467.20 589,606.40 543.08 57,467.20 589,606.40 325 non-exempt Surveyor, Public Wks 1 $34.89 536.48 63707 538.18 $38.18 2 53673 33840 53902 540.19 $40.19 3 $38.66 640.42 64107 $42.30 542.30 4 64069 542.55 $43.23 544.53 $44.53 5 $4283 $7,423.87 389,086.40 544,79 67,163.60 593,163.20 54550 37,886.67 594,640.00 546.87 $8,124.13 $97,489.60 546.87 $8,124.13 $97,489.60 362 non-exempt Technologist 1 54882 651.62 $53.04 $54.63 554.63 2 $5139 $54.34 15583 557.51 557.51 3 $5409 357.20 558,77 $60.54 $60.54 4 55694 560.21 $6186 563.73 $63.73 5 $5994 $10,389.60 5124,675.20 363.38 310,985.87 3131,83040 565.12 511287.47 $135,449,60 567.08 511,627.20 5139,526.40 $67.08 $11,627.20 $139,526.40 3620 non-exempt Technologist -5 1 548.82 351.62 153.04 554.63 $54.63 2 $51.39 554.34 555.83 557.51 557.51 3 55409 65720 $5677 $60.54 $60.54 4 $5694 560.21 56186 563.73 563.73 5 $59.94 $10,389.60 $124,675.20 563.38 510,985.87 3131,830.40 565.12 511,287.47 5135,449.60 567.08 $11,627.20 5139,526.40 $67.08 511,627.20 $139,526.40 229 non-exempt Theater Specialist 1 53465 53601 53633 537.42 $37.42 2 63647 337.90 638:24 539.39 $39.39 3 $3839 53989 64025 541.46 $41.46 4 540.41 541.99 54237 543.64 543.64 5 542.54 57,373.60 388,48330 344.20 $7,661.33 591,936.00 544.60 37,730.67 392,768.00 $45.94 $7,962.93 595,555.20 545.94 $7,962.93 $95,555,20 406 non-exempt Traf Cont Maint l 1 52776. 52908 52988 $30.47 $30.47 2 52922 330.61 031.14 532.07 532.07 3 530,76 53222 53278 533.76 $33.76 4 63238 333:92 534.50 535.54 $35.54 5 534.08 55,907.20 370,88640 $35.70 56,18800 $74,256.00 $3632 36,295.47 575,545.60 537.41 56,484.40 577,812.80 537.41 56,484.40 577,812.80 412 non-exempt Traf Cont Maint li 1 $25,70 526.92 $2739 528.22 528.22 2 $27.05 528.34 528.83 529.70 $29.70 3 528.47 529.83 53035 $31.26 531.26 4 529.97 331.40 $3195 532.91 532.91 5 $31.55 35,468.67 565,624.00 533.05 55.728.67 368,744.00 531.63 35,829.20 369,950.40 534.64 $6,004.27 572,051.20 534.64 56,004.27 572,051.20 407 non-exempt Traf Cont Maint-L 1 629,70 331.11 5316.9 532.60 $32.60 2 531.26 532.75 53332 $34.32 $34.32 3 $32,31 334.47 535.07 536.13 536.13 4 534.64 536.28 036.92 538.03 538.03 5 536.46 $6,319.73 375,836.80 538.19 66,619.60 579,435.20 $38.86 $6,733.73 380,828.80 $40.03 56,938.53 $83,262.40 540.03 56,938.53 583,262.40 575 non-exempt Traffic Engineering Lead 1 $49.43 55115 55139 $52.93 552.93 2 $52.03 353.84 554.09 555.72 $55.72 3 654,0 55667 55694 558.65 558.65 4 55765 559.65 $5994 $61.74 $61.74 5 66068 610,517.87 5126,214.40 362.79 310,88360 3130,603.20 $63.09 510,935.60 $131,200.20 564.99 $11,264.93 5135,179.20 $64.99 $11,264.93 5135,179.20 16 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FYI7 Salary Schedule lob Code FLSA Job Title Steps 4/16/20161PP09, 016) 12/10/201618006 2016) 7/08/20171PP35: 0171 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 435 non-exempt Tree Maint Asst 1 $2430 325.77 52601 $26.81 $26.81 2 526.10 $27.13 527.38 528.22 528.22 3 52747 528.56 52832 $29.70 $29.70 4 $28.92 330.06 530.34 531.26 $31.26 5 330.44 55,076.27 363,315.20 $31.64 55,484.07 565,811.00 53134 55,536.27 56603520 532.90 55,702.67 568,432.00 532.90 55,702.67 568,432.00 434 non-exempt Tree Maintenance Specialist 1 528.93 53000 53036 $31.27 531.27 2 530.45 531.65 530.96 532.92 532.92 3 $32.05 333.32 533.64 $34.65 534.65 4 53374 335.07 53541 536.47 536.47 5 535.50 36,156.80 373,881.60 536.92 56,39947 $76,793.60 537.27 35,460.13 $77,521.60 538.39 56,654.27 579,851.20 538.39 $6,654.27 $79,851.20 430 non-exempt Tree Trim/Ln Clr 1 $28.48 323.60 $29.89 530.78 $30.78 2 $29.98 531.16 53105 $32.40 $32.40 3 531.56 53230 533.12 534.11 $34.11 4 $33.22 534.63 534.86 535.91 $35.91 5 534.97 36,061.47 370,737.60 $36.35 50,300.67 575,608.00 336.69 56,359.60 076,315.20 $37.80 56,552.00 $78,624.00 537.80 $6,552.00 578,624.00 431 non-exempt Tree Trim/Ln Clr-L 1 530.46 33162 53198 32.94 $32.94 2 532.06 $33.34 533.66 534.67 $34.67 3 $33.75 335.09 535.43 536.49 $36.49 4 535.53 536.94 53709 $38.41 $38.41 5 $37.40 36,482.67 577992.00 338.88 $6,739.00 580,87040 53925 36,803.33 381,640.00 $40.43 57007.87 584,094.40 540.43 57,007.87 584,094.40 432 non-exempt Tree Trm/Ln Clr Asst 1 10634 52730 528.17 $29.01 529.01 2 528.25 529.37 52965 530.54 $30.54 3 529.74 33032 531.2 532.15 532.15 4 53131 $32.50 $32.85 533.84 533.84 5 532.96 35,713.07 $68,556.80 $34.26 $5,93840 371,260.80 53458 35,993.87 $71,926.40 535.62 $6,174.13 574,089.60 $35.62 56,174.13 574,089.60 223 non-exempt Util Acctg Tech 1 52621 52720 527.20 $28.03 $28.03 2 52280 $08.63 52863 $29.51 $29.51 3 $29.26 330.14 530.14 $31.06 $31.06 4 530.80 531.73 $3123 532.69 $32.69 5 53242 $5,619.47 567,433.60 53340 55,733.33 569,472.00 53320 35,789.33 369,37200 $34.41 55,964.40 571,572.80 $34.41 $5,964.40 571,572.80 272 non-exempt Util Comp Tech 1 141_31 54319 545.4.5 $46.83 546.83 2 543.48 54026 547.84 549.29 549.29 3 546.00 $47.85 55036 551.88 $51.88 4 548.18 $50.37 553.01 $54.61 $54.61 5 55022 38,791.47 5105,437.60 353.02 59,190.13 5110,281.60 555.80 39,670.00 $136,064.00 $57.48 $9,963.20 5119,558.40 $57.48. $9,963.20 5119,558.40 273 non-exempt Util Comp Tech -L 1 544.19 546.20 548 33 $50.09 $46.83 2 546.50 348:63 551.19 552.73 $49.29 3 54837 55119 59383 $55.51 $51.88 4 501.05 353.88 556.72 558.43 $54.61 5 55426 39,405.07 5112,86030 556.72 59,83167 3117,977.60 559.71 310,349.73 $124,196.80 $61.51 510,661.73 5127,940.80 $57.48 59,963.20 5119,558.40 219 non-exempt Util Credit/Col Spec 1 $3147 532.40 532.40 $33.38 $33.38 2 533.13 $34.31 534.11 535.14 535.14 3 53437 335.91 53531 $36.99 $36.99 4 536.70 33780 537.80 538.94 538.94 5 538,63 36,695.87 380,350.40 $39.79 56,896.93 582,763.20 539.79 36,896.93 382,76320 540.99 57,104.93 585,259.20 540.99 57,104.93 585,259.20 310 non-exempt Util Engr Estimator 1 54103 $40.35 54266 $43.95 543.95 2 543.19 544.68 54480 546.26 546.26 3 54526. 54703 54726 $48.69 548.69 4 547.85 349.51 54975 551.25 551.25 5 550.37 38,730.80 5104,769.60 352.10 59033.13 3108,409.60 552.37 59,077.47 5108,929.60 553.95 $9,351.33 5112,216.00 $53.95 $9,351.33 $112,216.00 486 non-exempt Util Fld Svcs Rep 1 534.12 536.09 53708 538.19 $38.19 2 535.92 537.99 539.03 $40.20 $40.20 3 53731 53939 54108 $42.32 542.32 4 539.80 $42.09 543.24 544.55 544.55 5 $41.89 37,060.93 387131.20 $44.30 57,678.67 592,144.00 54550 37,890.13 394,68160 $46.89 58,127.60 $97,531.20 546.89 $8,127.60 $97,531.20 480 non-exempt 361 Install/Rep 1 $33.27 335.18 536.15 $37.24 537.24 2 $35.02 337.03 538.05 539.20 $39.20 3 $36.86 33838 540.06 $41.26 $41.26 4 538.80 $41.03 542.16 $43.43 $43.43 5 540.84 37,078.93 584,947.20 323.19 57,28E27 589,835.20 544.38 37,690.53 390,310.40 $45.72 57,924.80 595,097.60 545.72 57,924.80 595,097.60 17 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FY17 Salary Schedule Job Code FLSA Job Title Steps 4/16/2016161709: 016) 12/10/201616026 2016) 7/08/201716615: 0171 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rare Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 481 non-exempt Util Install/Rep Ast 1 528.22 $23.84 530.66 $31.58 $31.58 2 02970 531.41 $3227 533.24 533.24 3 531.26 533.06 53397 534.99 $34.99 4 $32.91 $34.80 $3.076 536.83 536.83 5 $3464 56,004.27 572,051.20 $36.63 56,349.20 076,19030 $37.64 56,524.27 578,29120 538.77 56,720.13 580,641.60 $38.77 56,720.13 580,641.60 479 non-exempt Util Install/Rep-L 1 $36.31 538.39 13244 $40.64 $40.64 2 530.2 540.41 $4152 $42.78 542.78 3 $40.23 542.54 54371 $45.03 545.03 4 54235 $44.76 54601 547.40 547.40 5 544s6 57,727.20 592,726.40 $47.14 54,170.93 536,051.20 $4843 56,394.53 $100,734.40 $49.89 58,647.60 5103,771.20 $49.89 $8,647.60 $103,771.20 363 non-exempt Util Key Acct Rep 1 540.16 $4135 541.35 $42.61 $42.61 2 542.27 $43.53 $43.03 544.85 $44.85. 3 544.49 $45.82 $4582 547.21 547.21 4 $46.63 $48.23 $40.23 $49.69 549.69 5 54919 $9,54330 $102,52310 350.77 $8,800.13 5105201.60 050.00 56,800.13 $105,601.60 $52.30 59,065.33 5108,784.00 552.30 $9,065.33 $108,784.00 3630 non-exempt Util Key Acct Rep -5 1 $40.16 541.35 54135 $42.61 542.61 2 $42.27 543.53 143.63 544.85 $44.85 3 544.49 545.82 545.82 547.21 $47.21 4 546.83 $48.23 $48.23 $49.69 $49.69 5 $49.29 $6,543.60 $1.02,523.20 550.77 58,800.13 $105,60160 55077 58,800.13 $105,601.60 552.30 59,065.33 5108,784.00 552.30 59,065.33 5108,784.00 271 non-exempt Util Locator 1 $31.32 533.13 53403 $35.06 $35.06 2 $32.97 53427 53682 536.91 $36.91 3 $34.70 $36.70 $3711 $38.85 538.85 4 $36.53 538.63 139.69 540.89 $40.89 5 538..45 36,664.67 573,976.00 540.66 57,047.73 $84,072.80 $41.76 37,241.87 566,902.40 543.04 $7,460.27 $89,523.20 543.04 $7,460.27 $89,523.20 215 non-exempt Util Marketing Program Admin 1 538.15 53229 $3229 $40.48 541.16 Sustainability Programs Administrator* 2 $40.16 541.36 54136 542.61 543.33 *Title and Rates as of 10/10/2018 3 54227 54354 543.54 $44.85 $45.61 4 544.49 54583 54583 547.21 $48.01 5 $46.83 $8,117.20 597,406.40 $48.24 58,361.60 0100,339.20 $4824 38,361.60 $100,339.00 $49.69 58,612.93 5103,355.20 550.54 $8,760.27 $105,123.20 233 non-exempt Util Rate Analyst 1 03677 $37.88 53728 539.02 $39.02 2 538.1 539.87 53987 541.07 541.07 3 540.75 54197 54197 $43.23 $43.23 4 $42.89 $44.18 044.14 545.51 545.51 5 545.15 39,806.00 $93,910.00 $46.51 58,061.73 536,740.80 $46.51 36,061.73 596,740.60 547.91 58,304.40 599,652.80 $47.91 $8,304.40 $99,652.80 307 non-exempt Util Syst Oper 1 54094 050.11 55089 $52.42 $52.42 2 55046 $52.75 553.57 555.18 $55.18 3 55317 555.53 $5639 558.08 $58.08 4 555.92 558.45 55936 561.14 561.14 5 558.84 510,20240 5122428.80 56153 110,665.20 5127,982.40 562.48 010,40537 5129,954.00 $64.36 $11,155.73 5133,868:80 $64.36 $11,155.73 5133,868.80 322 non-exempt Util Syst Oper in Training 1 545.34 547.60 54835 $49.80 $49.80 2 547.94 550.11 59039 552.42 _ $52.42 3 55036 $5235 55357 555.18 555.18 4 553.12 055.53 556.39 558.08 $58.08 5 $55.92 $9,692.80 5116,31380 058.45 010,131.33 $121,576,00 $6936 510,289.07 $123,466.80 561.14 510,597.60 5127,171.20 561.14 510,597.60 5127,171.20 284 non-exempt Utilities Engineer Estimator Lead 1 54390 54641 $45.64 $47.02 $47.02 2 $46.01 $47.80 146.04 549.49 549.49 3 54864 55032 55057 $52.09 552.09 4 $51.20 552.97 55313 554.83 554.83 5 553.89 $9;340.93 $112,091.20 555.76 59,66507 5115,980.60 $56.03 $9,711.87 5116,54230 $57.72 510,004.80 $120,057.60 $57.72 510,004.80 $120,057.60 290 non-exempt Utl Install Repair Lead -Welding Cert 1 53015 539:09 54037 $41.59 $41.59 2 $39.11 $41.36 $4239 $43.78 $43.78 3 541.7 $4354 544.73 546.08 546.08 4 543.34 $46.63 $47.08 $48.50 548.50 5 54562 07,90737 594,889,60 048.24 58,361.60 $100,339.20 $4956 $6,590.40 $103,084.80 551.05 58,848.67 5106,184.00 551.05 $8,848.67 5106,184.00 289 non-exempt Utl Install Repair -Welding Cert 1 $34.58 53658 53757 $38.70 538.70 2 $36.40 536.50 53955 540.74 $40.74 3 43832 540.53 $0163 $42.88 $42.88 4 540.34 $42.66 $4382 545.14 _ 545.14 5 54236 07,359.73 088,316.80 544.90 57,782.67 593,392.00 546.13 57,995.87 595,950.40 547.52 58,236.80 598,841.60 547.52 58,236.80 598,841.60 18 Appendix A -2 To MOA Between City of Palo Alto and SEIU FY16/FYI7 Salary Schedule Job Code Job Title Steps 4/16/2016 IPP 016) (PPM 12/10/20161P9262016) 7/08/2017 (P915:0017) 12/9/2017 (PP26:2017) 10/10/2018 (PP26:2017) Rare Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual Rate Approx. Monthly Approx. Annual 278 non-exempt Veterinarian Tech 1 525.18 526.03 $26.12 $26.90 526.90 2 526.51 52740 527.49 528.32 528.32 3 $07.91 528.84 528.94 $29.81 $29.81 4 $29.38 $30.36 $30.46 $31.38 $31.38 5 $30.93 $5,361.20 564,33440 531.96 55,539.73 866,476.80 $32.06 $5,557.07 $66,684.80 533.03 55,725.20 568,702.40 533.03 55,725.20 568,702.40 274 non-exempt Volunteer Coord 1 52941 53055 53083 531.76 531.76 2 $30.95 532.16 532.45 533.43 $33.43 3 53259 533.85 534.16 $35.19 $35.19 4 $34.30 535.63 $3556 537.04 537.04 5 $35.10 56,257.33 575,088.00 537.51 56,50173 578,020.80 537.85 $6,560.67 578,728.00 538.99 56,758.27 $81,099.20 538.99 56,758.27 $81,099.20 482 non-exempt Water Meter Rep Asst 1 524.06 525.18 $2357 $26.34 $26.34 2 525.33 526.50 $2592 $27.73 $27.73 3 526.66 52709 52834 529.19 $29.19 4 $28.06 529.36 52983 530.73 $30.73 5 529.54 45,120.27 $61443.20 530.90 55,356.00 $64,273.00 53140 55,44167 $65,312.00 532.35 55,607.33 $67,288.00 $32.35. $5,607.33 567,288.00 484 non-exempt Water Meter Repair 1 $2685 52788 528.33 529.18 $29.18 2 $28.05 529.35 529.82 530.72 $30.72 3 $2953 53085 63139 532.34 $32.34 4 $31.08 532.52 $33.04 $34.04 534.04 5 $32.72 55,671.47 $68,057.60 $34.23 $5,933.00 571,198.40 $34.78 86,028.53 572,342.40 $35.83 56,210.53 574,526.40 535.83 56,210.53 574,526.40 499 non-exempt Water Sys Operl 1 528.98 52986 52986 $30.75 $30.75 2 530.50 531.43 $3143 532.37 $32.37 3 532,11 $33,08 53308 $34.07 $34.07 4 $33.80 534.82 $34.82 535.86 $35.86 5 535.58 $6,167.20 574,006.40 $36.65 56357.67 $76,23200 53665 $6,352.67 $76,23200 537.75 $6,543.33 578,520,00 537.75 $6,543.33 $78,520.00 507 non-exempt Water Sys Oper II 1 533.12 $34.11 534.11 $35.12 � 535.12 2 534.86 83590 535.90 536.97 $36.97 3 536,69 837.79 537,79 $38.92 $38.92 4 538.62 539,78 $39.78 540.97 $40.97 5 540.65 57,046.00 584,55100 $4187 57,25747 587,089.60 54187 57,257.47 $87,089,60 543.13 57,475.87 589,710.40 $43.13 57,475.87 $89,710.40 500 non-exempt WQC Plt Oper I 1 53041 53137. ;3137. $32.26 532.26 2 532.01 $32.97 53247 533.96 $33.96 3 53369 534.70 534.70 $35.75 $35.75 4 $35.46 $36.53 53653 $37.63 $37.63 5 537.33 $6,470.53 $77,646.40 $38.45 56,664.67 $79,976,00 538.45 56,664.67 $79,976.00 $39.61 56,865.73 582,388.80 $39.61 56,865.73 $82,388.80 509 non-exempt WQC Plt Oper II 1 53474 535,78 535.78 $36.86 $36.86 2 $36.57 $37.66 $3766 $38.80 538.80 3 538.49 $39.64 539.64 540.84 540,84 4 540.52 $41.73 541.73 542.99 542.99 5 942.65 $7,392.67 $88,712.00 $43.93 57.61453 591,37440 54393 $7,614.53 $91,374.40 $45.25 $7,843.33 594,120,00 $45.25 $7,843.33 $94,120,00 510 non-exempt WQC Plt Oper Trn 1 52577 52757 52757 $28.41 $28,41 2 528.18 529.02 $2902 529.90 529.90 3 52466 53055 53055 $31.47 $31.47 4 53122 532.16 $32.16 533.13 $33.13 5 $32.86 $5,695.73 568,348.80 $33.85 $5,867.33 $70,408.00 $33.85 $5,867.33 $70,408.00 534.87 56,044.13 572,529.60 534.87 56,044.13 $72,529.60 226 non-exempt Wtr Mir Crs Cn Ted 1 52734 $28,60 52907 $29.93 $29.93 2 528.78 530.10 $3060 531.51 $31.51 3 $30.29 531.68 532.21 $33.17 533.17 4 $31.88 533.35 53390 534.92 534.92 5 $3355 55,817.07 $69,804.80 535.11 56,085.73 $73,028.80 $35.68 86,184.53 $74,214.40 536.76 $6,371.73 576,460.80 $36.76 56,371.73 576,460.80 576 nonexempt Inspector, WGW Utilities Field" 1 $37.92 $39.67 540.31 541.52 541.52 *As of 10/10/2016 2 539.92 541.76 542.43 543.70 543.70 3 542.02 543.96 $44.66 546.00 546.00 4 544.23 546.27 547.01 548.42 548.42 5 546.56 58,070.40 $96,844.80 548.70 58,441.33 5101,296.00 $49.48 58,576.53 5102,918.40 $50.97 58,834.80 $106,017.60 550.97 58,834.80 5106,017.60 19 Class Title: Salary: DESCRIPTION: Reports To: Utilities Supervisor and/or Senior Engineer, or appropriate management level classification. Water -Gas -Wastewater Utilities Field Inspector Class Code: Supervises: Non -supervisory position 215/2e 67/& 6Afeei(kiii-orzr6-6') Purpose of Classification Under direction, assists the Utilities Water -Gas -Wastewater Engineering and Operations Divisions as assigned in performing work in materials testing and technical inspection of the construction, alteration, maintenance and repair of projects to ensure construction is in compliance with the approved plans and specifications. Exercises independent judgement while inspecting utilities projects and coordinates inspections with other departments and outside testing laboratories as required. Distinguishing Characteristics Water -Gas -Wastewater Utilities Field Inspector is a classification found in the Engineering and Operations Divisions of the Utilities Department and is assigned as an inspector on Utility work including capital improvement projects, commercial and residential development projects, and Operations installations, repair and maintenance projects. The Water -Gas -Wastewater Utilities Field Inspector position is a step towards a supervisory position in Water -Gas -Wastewater Utility Operations. ESSENTIAL DUTIES Essential and other important responsibilities and duties may include, but are not limited to, the following: • Inspects and monitors activities of City crews and/or contractors to ensure that work done is in compliance with project plans, specifications and Utility Standards. • Monitors project schedule and reports if work is not progressing per approved project schedule. • Reviews plans, contracts, utility standards, project submittals, and specifications for conformance to established standards for Utility projects. • Provides inspections for capital and maintenance work generated by the Water -Gas -Wastewater Operations and Engineering Division. • Inspects and monitors City, State, County, Special Districts, and private utility projects under construction that impact City utility facilities. • Consults with public and private engineers, contractors and sub -dividers regarding construction projects. • Assists in the tabulation of quantity of work completed, verifies Contractor's "Daily Extra Work Reports", and assists in review of Change Orders. • Reports contractor's conformance/non-conformance to applicable safety regulations as well as City and State standard specifications in a timely manner. • Assists in developing Utility specifications and standards • Recommends changes to work orders and Contract Field Orders. • Approves minor field contract changes. • Serves as a liaison with employees and external organizations; represents the City at a variety of meetings, public events, training sessions, on committees, and/or other related events. • Coordinates with inter -department and external testing laboratories as required. • Communicating construction issues effectively with Contractors, Engineering and Operations staff. • Maintains complete project files and records including the preparation of Daily Reports, record drawings, as-builts, and all other documentation as required. • Provide technical guidance and training to staff when requested. Related Functions: • Assists in coordinating materials testing. • Establishes and maintains working relations with City Departments, contractors, property owners and the general public. • Participates in surveying and locating of utilities when required. • Performs related duties and responsibilities as required • Provides safety inspections for Utilities, identifies and reacts to abnormal operating conditions (AOC) and monitors and coordinates all repairs. • May be assigned as fusion qualification tester. MINIMUM QUALIFICATIONS: The WGW Inspector position requires the sufficient education, training and/or work experience to demonstrate the following knowledge skills and abilities, which would typically be acquired through: • Two years of college in Engineering or Construction related field and three years' experience in utility construction, or • High school graduate or GED; and five years experience in utility construction. • When assigned to Utilities Water -Gas -Wastewater Operations only: Within 1 year of appointment, incumbent will be required to obtain Certified Nuclear Gauge Operator & Radiation Safety Officer Certification for soils and materials testing. Certification must be maintained annually by successfully completing a field test. • Within 6 months of appointment and maintained thereafter, incumbent will be trained and required to pass all Operator Qualification requirements prior to inspecting natural gas utility work. • Other City, State, or Federal required certification or training Special Requirements: • Possession of a valid California Driver's License. • Ability to pass DOT drug and alcohol testing. KNOWLEDGE, SKILLS, AND ABILITIES: • Knowledge of principles, practices, techniques, and terminology of inspection and civil engineering • Knowledge of water, gas, and wastewater: distribution systems, materials, installation and abandonment methods, and testing. • Knowledge of public works restoration standards. • Knowledge of surveying and construction methods, materials testing and equipment. • Ability to determine quality, materials, and workmanship through inspection, and to determine compliance with specifications. • Ability to maintain effective public relations with City crews, property owners, contractors, and other individuals and groups in the community. • Ability to write and prepare clear and concise field reports and record drawings for as-builts. • Ability to analyze situations and take the proper action. • Knowledge of bidding procedures and unit bid pricing. • Knowledge of utility installations and facilities. • Ability to understand engineering or landscape specifications and plans, inspect work in progress, and perform final inspection. • Ability to analyze and interpret data. • Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include walking, standing or sitting for extended periods of time and operating assigned equipment. • Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions. • Ability to operate assigned equipment. • Ability to make sound decisions in a manner consistent with the essential job functions. • Ability to direct contractor for cross bore performance and completion. • Ability to assume the role of incident commander in an emergency situations until relieved. • Incumbents will be trained while in the classification in the following areas including but not limited to: • Disinfection of Public Water Supply Training • Competent Person Training (Trench and Excavation). • Confined Space Training • Locating Equipment Training • Asbestos Cement Pipe Hazard Training • Hazardous Spill Training • Pipe Fusion Training • Fusion Inspector Training WORKING CONDITIONS / PHYSICAL REQUIREMENTS: Work in office and construction inspection site environments; exposure to dust and noise, hazardous conditions; some climbing, stooping, light lifting and inspecting in confined areas. 3D227 The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. CLASS SPEC TITLE 6: CLASS SPEC TITLE 7: OPINION and AWARD IN ARBITRATION PROCEEDINGS PURSUANT TO THE AGREEMENT BETWEEN THE PARTIES In the Matter of Controversy: SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 521 Union And CITY OF PALO ALTO Employer. Re: Lynn Krug on behalf of all Affected Field Inspectors - Reclassification Arbitrator Nancy Hutt APPEARANCES For the Union: KERIANNE R. STEELE WEINBERG, ROGER & ROSENFELD 1001 Marina Village Parkway, Suite 200 Alameda, California 94501 For the Employer: TIMOTHY SHIMIZU DEPUTY CITY ATTORNEY CITY OF PALO ALTO 250 Hamilton Avenue Palo Alto, California 94301 Award Date: August 15, 2019 INTRODUCTION This case involves a grievance filed by the SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 521(hereinafter the Union) against the CITY OF PALO ALTO (hereinafter City) under provisions of the Collective Bargaining Agreement. The undersigned Arbitrator was selected by the parties to resolve the contractual dispute. Lyn Krug, Grievant, requested reevaluation of her job pursuant to Article VII, Section 5, of the Dec. 1, 2015 — Dec. 31, 2018 Memorandum of Agreement (MOA). A grievance was submitted on June 29, 2017 on behalf of Krug and all affected employees in the classification. As the matter was not resolved, it proceeded to arbitration. A hearing was held in Palo Alto by Arbitrator Nancy Hutt over three days on July 31, 2018; October 23, 2018; and February 13, 2019. The parties had the opportunity to examine and cross-examine witnesses under oath, introduce relevant exhibits and argue the issues in dispute. A court reporter attended the hearing and subsequently prepared a verbatim transcript. Both parties submitted the matter with closing briefs. The decision of the Arbitrator is hereby issued. BACKGROUND On October 10, 2016, Grievant Linda Krug ("Grievant"), employed by the City of Palo Alto requested reevaluation of her job classification pursuant to a provision in Article VII, Section 5 of the MOA that provides for reclassification of jobs when there are "significant permanent changes in job content or significant discrepancies between job content and classification description." Krug was employed in the classification of "Inspector Field Services" ("Inspector").1 1 This decision refers to the classification of Field Service Inspector, as assigned to three distinct departments, by the assigned department (i.e., Utilities Inspector, Public Works Inspector, and Parks Inspector). 2 Employees in this classification are assigned across three departments (Utilities, Public Works and Parks). Krug is an inspector in the Utilities Department, along with three other employees who are affected by the reclassification request.2 Reclassification Krug requested on October 10, 2016 a reevaluation so that the classification of Field Services Inspector assigned to the Utilities Department would become a new classification separate from inspectors assigned to the Public Works and Parks Departments. Krug asserted that inspectors assigned to the Utilities Department are required to possess significantly greater knowledge, skills, and abilities than those set forth in the classification description for Field Services Inspectors. Krug further asserts that inspectors in Utilities are required to perform additional and more complex duties than those set forth in the classification description for Field Services Inspectors. As evidence of the discrepancies, Krug additionally asserts that Utilities Inspectors perform additional and more complex duties than inspectors in the Public Works and Parks Departments. As such, the Union seeks reclassification of Utilities Inspectors into a separate classification from the classification of Inspector Field Services, along with a concomitant increase in salary that aligns with the actual content of the Utilities Inspectors' jobs. The asserted disparity between the job content and classification description is a product, in part, of the fact that Palo Alto is the only city in the State of California that independently operates seven of its own distinct public utilities, making it a singularly unique municipality and municipal employer. (See Tr. Vol. III at 144:1-5.) Utilities inspectors are directly responsible for three utilities during construction projects: 2 Grievants Lynn Krug, Robert Justus, Andre Rodriguez, and Michael Haynes — the four affected employees — each provided believable testimony during the hearing of this matter. 3 water, gas, and wastewater. While inspectors do not have primary responsibility for the remaining four utilities, they are required to have basic working knowledge of them. In response to Krug's request for reevaluation the City conducted an investigation and analysis through Human Resources representative Irene Silipin. Silipin investigated the request by interviewing Krug for two hours, shadowing Krug in the field for a few hours, interviewing Krug's supervisor for an hour, and interviewing a former inspector, a department manager, the supervisor from Public Works, Denis Huegle, and the supervisor from Parks.3 Silipin additionally analyzed the inspector positions across all three departments, considering "the difficulty of work, responsibility of the employee, supervision required, supervision of others, minimum requirements, knowledge and experience necessary, and conditions under which the work is performed." (Ex. 3 at 32-33.) The Union was advised on June 16, 2017 the reclassification request was denied. Silipin concluded that reclassification was not justified: "Human Resources is not recommending approval of this reclassification request on the basis that there are no `significant discrepancies between job content and classification description'..." (Ex. 3 at 32-33.) Silipin determined that "there [were] not enough distinctions to separate the Utilities group from the other two groups." (Tr. Vol. III at 59:13-17.) Silipin characterized the interviews with supervisors from each of the three departments in similar terms, finding that the supervisor's descriptions of the job content of the inspectors in Utilities aligned with the classification description, with the exception of "just terminology updates" that the City is amenable to making. (Tr. Vol. III at 59:13-17.) Conversely, the Union, responsible for water, gas and waste water lines, identifies several duties of Utilities inspectors that are additional and more complex than those included in the 3 The name of the supervisor from the Parks Department is absent from the record in this matter. 4 classification description and that require additional training and skills to perform: producing accurate as -built drawings; negotiating and approving contract modifications; advising inspectors in Public Works and Parks Departments; certifying contractors in particular techniques; and advising senior engineers. The inspectors are also responsible for the transfer of potable water and must know the state regulations for transporting potable water and to protect it from contamination. Salary During the pendency of this arbitration, the City obtained a salary survey of comparable classifications used by other employers in the market. Nicholas Raisch, Employee Relations and Training Manager, commissioned a survey in 2018 from Ralph Anderson. (Tr. Vol. III at 96:1-7.) The survey included 19 employers: the 12 municipalities enumerated by the MOA; four municipalities added by the City because they operate their own utilities (Roseville, Burbank, and Anaheim (electric) and Long Beach (gas)); and three special districts requested by the Union (Santa Clara Valley Water District, East Bay MUD, and Alameda County Water District). The salary survey determined that the median maximum salary of comparable classifications in the 16 municipalities (not including the special districts) is approximately 1.3% above that paid by the City of Palo Alto. When the special districts are added to the calculation, the disparity becomes 2.21%. Raisch does not find that the 1.3% or 2.21% disparities between median maximum salaries warrants a salary increase. (Tr. Vol. III, at119:9-19.) Raisch does not believe that recruitment needs warrant an increase either, as the salary of the job classification is already a $103.00 monthly increase over the Journey Installer/Repairer position, which is the position that was previously held by a number of incumbents in the inspector position.4 In addition, 'The Inspector Field Services classification is not formally part of a series. (Tr. Vol. III at 139:14-16.) Utilities inspector Michael Haynes testified that he had involvement in the creation of the Inspector Field Services 5 one classification has had an intermittent vacancy, but others have stayed filled. (Tr. Vol. III at 119:20-120:18.) Silipin conceded that the Inspector Field Services positions was considered by the City as "hard -to -fill," although the City has not conducted any formal analysis to determine why. (Tr. Vol. III at 84:16-25.) Raisch conceded that if recruitment pools were insufficient, all of these factors in combination could support an increase in salary for inspectors, but one more modest than the 15% proposed by the Union. (Tr. Vol. III at 120:19-121:4.) The Union's 12.66% and 15% proposed salary increases derive from two distinct sources. 12.66% reflects the difference in salary of Utilities Inspector Haynes at the time of his selection for the inspector position, seven years ago. (Ex. No. 25.) The 15% proposal derives from testimony from Krug regarding a position opening at PG&E that she saw advertised at $53.00 per hour. (Tr. Vol. I at 163:20-164:2.) The Union is critical of the City's salary survey, citing factual inaccuracies, wide-ranging variables in classification descriptions from other employers, and the fact that none of the 12 cities set forth in the MOA operate their own utilities (and the job classifications therefore do not include duties specific to those of the City's inspectors in Utilities). (Union Br. at 17-18.) The Union urges comparison to the percent salary increase Michael Haynes received at the time he became an inspector; to employer PG&E (not included in the salary survey); and to the three special districts included in the survey, as the inspector classifications of those employers align more closely with the actual content of the Utilities inspectors' jobs. (Union Br. at 17.) classification, which was intended as a "promotion" from the Installer/Repairer positions and other positions. (Tr. Vol. II I at 149:22-150:8.) Substantial testimony at hearing established that employees historically considered the inspector position a promotion. (Tr. Vol. I at 149:5-24; 200:19-201:5; Vol. II at 121:18-25; 168:4-24.) Employee Relations and Training Manager, Raisch, in analyzing the compensation for the Inspector Field Services classification, testified that he considers relevant to the analysis the actual job progression from the Inspector/Repairer position to the Inspector Field Services position, notwithstanding that the position is not part of a formal job series. (Tr. Vol. III at 123:3-18.) 6 Relevant MOA Provisions ARTICLE VII - PAY RATES AND PRACTICES Section 5 - Reclassification Requests. (a) An employee or his/her representative may request in writing a re-evaluation of his/her job based on significant permanent changes in job content or significant discrepancies between job content and classification description. (b) If the employee or Union disagrees with the accuracy of the description of duties resulting from the study conducted pursuant to subsection (a) of this Section or with the wage range or steps assigned by the City as a result of the study, the employee or Union may, within ten (10) City business days of delivery of notice of such determination, appeal such decision under step IV of Article XIX, Grievance Procedure. (c) In a dispute under Section 4(a) or section 5(b) above, the arbitrator shall render his or her decision on the appropriate wage range or steps within twenty-one (21) days after the initial hearing date. The same time line will be observed for disputes over the accuracy of the revised classification description. The parties will notify the arbitrator of this deadline at the time of the arbitrator's selection. In reaching a decision on wage range and steps under Section 4(a) or 5(b) above, the arbitrator shall base his or her award on the factors traditionally taken into account in the establishment of compensation. When deciding a dispute over the accuracy of the revised classification description under section 5(b) above, the arbitrator shall identify the modifications of the pre-existing classification necessary to accurately reflect the permanent changes, if any, that have been implemented. Upon receipt of the arbitrator's award, the City shall implement the revised classification and wage range or steps as provided in the award except as provided under subsection 5(c) of this section below. Notwithstanding an arbitrator's award pursuant to any appeal process, the City retains the right to forego implementing the changes and the proposed changes shall revert to the status quo as it existed before those changes in duties occurred or were proposed. Section 7 - Total Compensation and Survey Database. 7 Management and the Union have agreed to a compensation survey database structure which identifies specific benchmark classifications for job families, classifications within the job families of each benchmark classification, survey agencies and survey classification matches. Survey Cities include: Alameda Hayward San Mateo Berkeley Mountain View Santa Clara Daly City Redwood City S. San Francisco Fremont San Jose Sunnyvale If the employer list will not permit the production of a survey report that includes data from at least four (4) employers that employ employees in a classification comparable to the classification surveyed by the City, neither party is precluded from bringing forward information on other employers in the relevant recruitment area that employ workers in a comparable classification so that data from at least five (5) surveyed employers will be included in the study, if feasible. Such employer may include any public or private employer. The database is intended to provide one source of information concerning how the compensation paid to employees in bargaining unit job classifications compares to that paid by other employers. The City will update the survey database and send the Union a copy six weeks before expiration of this agreement. This survey will be considered in connection with special adjustment proposals in successor agreement negotiations. By agreeing to a survey database, neither Union nor Management is under obligation to propose or agree to special adjustments. STIPULATED ISSUE Whether, pursuant to Article VII, Section 5 of the Memorandum of Agreement between the City of Palo Alto and SEIU Local 521, is a reclassification justified as to the Grievants in this case, and, if so, what shall the appropriate remedy be? 8 THE POSITIONS OF THE PARTIES Union The Union argues that Utilities Inspectors have a high degree of responsibility for water, gas, and wastewater during construction projects, and, as a result, they perform duties that are not performed by inspectors in Public Works and Parks and that are not specified in the classification description. Because these duties require additional training and skills to perform, the Utilities Inspectors are performing jobs that are more complex than those of Public Works and Parks Inspectors, and these discrepancies warrant a new classification and increase in salary for Utilities Inspectors. The Union also points to the historical de facto treatment of the Field Services Inspector classification as a promotion from the Installer/Repairer classification, and notes that the two classifications' rates of pay have not kept pace. Some inspectors who came to that position from Installer/Repairer would be earning a higher salary at present if they had remained in the Installer/Repairer position. The City has had difficulty retaining employees in one classification and considers the classification "hard -to -fill," but has not evaluated why that is so. Finally, the Union asserts that the City Human Resources Representative who conducted the job reevaluation, Irene Silipin, did not conduct an adequate investigation. Silipin demonstrated a lack of understanding of Krug's request and the City unreasonably denied the request. The Union requests the grievance be sustained and provide the remedy that follows: 1. Order the City to reclassify the grievants into a newly created position, as outlined in Union Exhibit 5, and 2. Order the City to immediately grant the grievants a 15% salary increase; or, in the alternative, a salary increase that the arbitrator deems just and proper in light of the internal and external comparisons the Union has presented as evidence. In either case, 9 the salary increase should be retroactive to October 16, 2016, the date that Krug first petitioned for reclassification. Employer The Employer argues that the Union failed to establish any significant changes or discrepancies between job content and the classification description, and that the classification did not have significant discrepancies between Utilities and the other two departments. The Employer also argues that the Union failed to offer sufficient evidence in support of its request for a 15% increase in salary. With respect to the classification request, the City contends that Human Resources representative, Irene Silipin, conducted a comprehensive investigation and analysis of the request that was broad in scope, including multiple interviews across all three departments and shadowing an employee in the field. Silipin's interviews with supervisors from all three departments where Field Services Inspectors are assigned yielded similar information: that the Field Services Inspector classification description was appropriately aligned with the job content of Field Services Inspectors working across the Public Works, Parks, and Utilities Departments, with the exception of "minor" differences. Silipin's investigation determined there were no significant discrepancies between job content for Utilities Inspectors and the Field Services Inspector classification description. The City's analysis of the proposed classification descriptions offered by Grievant Krug and later by the Union provides the foundation for its assertion that the Union has not established that there are new or changed duties not reflected in the current classification description. The City renews several evidentiary objections offered at hearing, to wit: The City objects to testimony offered by Lynn Krug and the three other Grievants regarding the job content of 10 inspectors in the Public Works and Parks Departments and regarding relative comparisons of the job content across all three departments. The City additionally asserts that because the Union did not offer testimony of any inspectors assigned to the Public Works and Parks Departments, and because the Union offered no witness assigned to the Parks Department, the Union is unable to substantiate its claims. With regard to the request for a salary increase, the City argues that the Union's proposed 15% salary increase is not supported by any evidence, emphasizing that the Union, pursuant to the terms of the MOA, could have offered evidence of comparable employers in the market, but did not. The MOA requires the benchmarking of the identified 12 comparator cities, although the MOA states that a salary survey is but one factor to be considered regarding compensation. The Union's proposed 15% salary increase is not based on comparison to any of the 12 specified comparator cities or any other employer's workplace. The salary survey demonstrates that the City of Palo Alto Field Services Inspectors' salary closely matches those of the peer cities and utility districts included in the survey. The median salary of classifications in the 16 cities is 1.31% higher than the City of Palo Alto. When the three utility districts are added, for a total of 19 employers, the median salary is 2.21% higher. Finally, the City asserts that the Union's offer of comparative evidence within the City of Palo Alto regarding the current salary for the classification of Field Services Inspector is not relevant to the matter, particularly as the salaries are a product of prior negotiation between the City and Union. The City requests the grievance be denied and dismissed. 11 DISCUSSION The Union bears the burden of proving by a preponderance of the evidence that the City of Palo Alto's denial of the reclassification request for Utilities Inspectors and an increase in salary for a newly created job classification of inspector in the Utilities department is justified pursuant to Article Vll, Section 5 (b) of the MOA. The Union has satisfied this burden. Analysis of the City's denial of the reclassification request begins with the terms of the MOA, which state that an employee or representative may request a reevaluation of their job where there are: 1. "[S]ignificant permanent changes in job content;" or 2. "[S]ignificant discrepancies between job content and classification description." (MOA Art. VII, Sec. 5(a).) The Union established significant discrepancies between the Utilities Inspector job content and the description of the Field Services Inspector classification, such that reclassification of the Utilities Inspector separate from the Field Services Inspector position is warranted. As above, the record supports that utility inspectors have additional training, produce accurate as -built drawings, negotiating and approving contract modifications, advising inspectors in Public Works and Parks Departments; certifying contractors in particular techniques; and advising senior engineers. The inspectors are also responsible for the transfer of potable water. The Inspectors must know the state regulations for transporting potable water and to protect it from contamination. In particular, the Union established that the Utilities Inspector classification requires significantly greater knowledge, skills, and abilities than set forth in the Field Services Inspector classification description, and that inspectors in Utilities are required to perform additional and more complex duties than those set forth in the classification description for Field Services Inspectors. 12 First, the Union established significant discrepancies between the requisite knowledge, skills, and abilities required for the Utilities Inspector position, as compared to the Field Services Inspector classification description. The City's hiring practices amplify the discrepancies. The Field Services Inspector classification description requires knowledge, skills, and abilities equivalent to a minimum of 2 years of relevant experience and 2 years of relevant college -level education, or 4 years of relevant experience in the absence of college -level education. (Ex. No. 4 at 2.) The Union asserts that Utilities Inspectors for the City of Palo Alto are expected to, and do, possess significantly more and unique experience and qualifications in utilities construction than required by the classification description. (Union Br. at 2.) As examples, Grievants Krug and Andre Rodriguez had 13 and 15 years of experience in utilities construction, respectively, when they were hired into the classification. The City's preference for highly experienced employees in this classification in the Utilities Department is similarly reflected in the 2018 job posting for a vacancy — issued while this matter was pending — in which the minimum educational and experiential qualifications remain the same, but the posting states that an "ideal" candidate has "over 10 years" of experience. (Ex. No. 24 at 1.) In addition, substantial testimony from inspectors in Utilities established that employees are required both to participate in continuing education and to obtain and maintain many certifications, both for their own knowledge and application, as well as for evaluating the work of contractors. (Tr. Vol. I at 109:18-110:10.) The Field Services Inspector classification description sets forth a requirement for only one certification for inspectors in Utilities, albeit one that requires annual re -testing (and it includes two for Parks and none for Public Works). (Ex. No. 4 at 2.) Supervisor of Public Works Inspectors, Denis Huegle, testified regarding the duties and skills that are required of inspectors in Public Works. Huegle testified that, other than flagging and traffic 13 control, Public Works Inspectors are not required to maintain certifications, nor are they required to undertake any training. (Tr. Vol. II at 179:25-180:11.)5 Second, the Union established significant discrepancies between the job content for Utilities Inspectors and the Field Services Inspector classification description. Utility Inspectors testified about the City's requirement that inspectors in Utilities be responsible for preparing "as-builts," or pencil -and -paper drawings of completed utilities construction that precisely record the location and details of the actual installation, including any deviation from the plans. (Tr. Vol. I at 85:9-23.) Production of the drawings is a significant responsibility, as the drawings record the location of underground utilities. (Tr. Vol. I at 56:11- 57:5.) Testimony established that inspectors assigned to Public Works do not produce such drawings and instead require contractors to produce the drawings themselves. (Tr. Vol. II at 187:6- 10.) Utilities Inspectors are responsible for advising other departments' inspectors about underground utility lines, including whether a line is "live" or "dead," or what kind of utility a line is — knowledge that Public Works inspectors are apparently not required to possess. (Tr. Vol. II at 25:19-25, 26:10-15.) Utilities inspectors also advise engineers who seek consult from inspectors in Utilities. (Tr. Vol. II at 23:16-24:9, 64:20-65:12, 139:5-18.) The classification description states that inspectors are responsible for recommending extra work requests from contractors for approval. Utilities Inspectors, as the individuals on the ground, Huegle, as a supervisor in the Public Works Department, has sufficient knowledge to offer testimony about the job content of inspectors assigned to that Department. The City interposed several evidentiary objections at hearing, based on lack of foundation, to testimony by Krug and the other three grievants about the content or requirements of the inspector classification in the Public Works and Parks Departments. The City's objections are well -taken. Krug and the three grievants properly offer testimony about matters relating to the job content in these other departments if they have personal knowledge. However, testimony that speculates about job content or offers relative comparisons of the job content of inspectors in the other two departments may not be admitted where it lacks foundation. This Decision and Award relies in no manner on testimony of the four grievants that lacks foundation. 14 are functionally making the determinations about approval of these requests. Utilities Inspectors must review the requests, verify that conditions support the request, negotiate details, and approve the requests. Krug cannot recall any instance in which her recommendation was not followed by the City. (Tr. Vol. I at 79:13-80:20.) Utilities Inspectors are designated Incident Commanders for the City in response to a gas emergency. (Tr. Vol. II at 51:22-53:8.) Their role as incident commanders is not reflected in the Field Services Inspector classification description. The Public Works supervisor was wholly unfamiliar with the concept of Incident Commanders. (Tr. Vol. II at 189:5-14.) Additionally, while Utilities Inspectors need some fundamental knowledge about the work of the Public Works and Parks Inspectors, and while they consult and advise those inspectors, the same is not true of Public Works and Park inspectors vis-a-vis Utilities. (Tr. Vol. I at 62:15-63:6.) Although Silipin asserted that all Field Services Inspectors are interchangeable, with reasonable training or field experience," (Ex. 3 at 32), she also admitted that has not been the case historically, as Public Works and Parks Inspectors have never been used to backfill vacant Utilities Inspector positions. (Tr. Vol. III at 82:17-83:1.) Importantly, the City produced no witness to rebut the testimony of the Utilities Inspectors or any other Union -offered witness. Finally, the Union asserts that Silipin failed to conduct an adequate reevaluation of the Utilities inspector position, citing several considerations: Silipin shadowed Krug on the job on a day that Krug advised Silipin did not adequately reflect Krug's job content. (Tr. Vol. I at 33:18- 34:19.) Silipin interviewed Krug for two hours and recognized that she needed more time with Krug, but did not recall Krug for an interview or interview other Utilities Inspectors, and she interviewed Krug's supervisor for one hour and is unable to articulate what "minor" differences he identified between the City's expectations for Krug (not the classification description) and 15 Krug's performance. (Ex. No. 3; Tr. Vol. III at 50:17-51:14.) Silipin oversimplified the nature of the duties of the inspector positions in the various depai luients, presenting them as disingenuously similar while glossing over or not enumerating fully the additional and distinct duties or job content of the Utilities Inspectors. The report additionally contains factual inaccuracies about the classification description itself. (Ex. 3 at 33.) Perhaps most telling, Silipin asserts that "duties have not been changed or been added to the Field Services Inspectors assigned to Utilities," but that "the job description was outdated and no longer reflected the correct scope of work to complete the essential functions of the job." (Tr. Vol. I at 61:8-18.) Putting aside the likely inconsistency inherent in those statements, Silipin's characterization that the classification description "no longer reflected the correct scope of work," supports the Union's assertions that Utilities Inspectors' job content includes significant discrepancies with the classification description. While it is neither appropriate or necessary to update a classification description every time there are changes, for example, in technology or work method, City of Palo Alto v. SEIU Local 521 (Maintenance Mechanics), p.11 (Nov. 5, 2015, Roose, Arb.), the discrepancies between the job content of the Field Services Inspectors assigned to the Utilities Department, however, are much more substantial and go directly to the scope of work and the essential functions of the position. The Union has satisfied its burden to establish a violation of the MOA by the City's denial of Krug's reclassification request. In particular, the Union established that the Utilities Inspector classification requires significantly greater knowledge, skills, and abilities than set forth in the Field Services Inspector classification description, and that inspectors in Utilities are required to perform additional and more complex duties than those set forth in the classification description 16 for Field Services Inspectors. The evidence to support a salary increase are the comparison charts produced by the Union. The Union spreadsheet of the relevant salary growing disparity schedules with the percentage of average increases is a more comprehensive version of the relevant salary growing disparity. In particular, the chart demonstrates a percent increase by position, particularly from 2012 through present. The tables and the testimony establish that in 2012 almost every other position included in the chart received a 12% salary increase. The various installer repair positions received a 12% raise, while the Field Services Inspectors received approximately 4%. [A few other positions received a 7% salary increase.] However, the record is void of any evidence from the City to explain the disproportion of the pay raise between the Installer Repair position (4%) and the Field Services Inspector position (12%). As such, the Union has substantiated that the City's failure to award inspectors in the Utilities Department a salary increase concomitant with reclassification violated the terms of the MOA.6 AWARD 1. The City violated the MOA with SEIU Local 521 in denying Lynn Krug's October 10, 2016 request for reclassification of her job classification as Inspector Field Services as assigned to the Utilities Department. 2. The City violated the MOA with SEIU Local 521 in failing to award a salary increase concomitant with reclassification to Lynn Krug and all affected employees in the job classification 6 The Union failed to substantiate a 15% salary increase based on the PG&E's advertisement for a same or similar position at $53.00 per hour. 17 of Inspector Field Services as assigned to the Utilities Department. 3. The City shall create a new classification that includes Field Services Inspectors assigned to the Utilities Department. The parties are ORDERED to meet and confer to create a description for the new classification. 4. The City shall establish a base pay level for the new classification for Field Services Inspectors assigned to the Utilities Department that is higher than the base pay of the classification of Field Services Inspectors and that takes into consideration the increased knowledge, skills, and abilities required for inspectors assigned to the Utilities Depaitinent as well as the additional and more complex duties that are included in the job content for inspectors in the Utilities Department. 5. The parties are ORDERED to meet and confer to establish a base pay level for the new classification. The record was not sufficient for me to establish an appropriate base pay level or a percentage increase in pay. 6. The City shall make whole Grievant Krug and the three affected employees in the classification of Field Services Inspector as assigned to the Utilities department following the June 29, 2017 grievance filed by the Union. 7. The Arbitrator retains jurisdiction of this matter for the purposes of implementation of the remedy ordered herein for 90 days. Nc ncy Hutt Nancy Hutt, Arbitrator DATED: August 15, 2019 San Francisco, CA 18 SUPPLEMENTAL AWARD IN ARBITRATION PROCEEDINGS PURSUANT TO THE AGREEMENT BETWEEN THE PARTIES In the Matter of Controversy: SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 521 Union, And CITY OF PALO ALTO Employer. Re: Lynn Krug on behalf of all Affected Field Inspectors — Reclassification Arbitrator Nancy Hutt APPEARANCES For the Union: Kerianne R. Steele Weinberg, Roger & Rosenfeld 1001 Marina Village Parkway, Suite 200 Alameda, California 94501 For the Employer: Gina M. Roccanova Attorney for Respondent City Of Palo Alto Award Date: January 28, 2021 BACKGROUND On August 15, 2019 I issued an Opinion & Award holding the City of Palo Alto's denial of the reclassification request for Utilities Inspectors and an increase in salary for a newly created job classification of Inspector in the Utilities Department is justified pursuant to Article VII. Section 5 (b) of the Memorandum of Agreement. As ordered in the Award, the parties created a new job classification and description of the duties and responsibilities for Field Services Inspectors assigned to Utilities. However, the parties were not successful reaching an agreement on the base pay — salary adjustment for the new classification. Having retained jurisdiction, the City and Union reached out to me and requested assistance in the establishment of a base pay level for the new classification that is higher than the base pay of the classification of Field Services Inspectors. During a conference call the parties were directed to provide argument in letter form to substantiate their final offers. An agreement was reached during the call that the parties would solely utilize the official record to demonstrate their respective offers. The Union requests the Arbitrator to order a prospective 12.5% base wage increase for the newly -created Water -Gas -Wastewater Utilities Field Inspector classification, effective immediately; and, a retroactive increase in the same amount for Grievants dating back to October 10, 2016. The City requests the Arbitrator increase the current Inspector Field Services salary by 8.4% to a new top step salary of $53.81 for the newly created WGW inspector classification. This would be retroactive to October 10, 2016. OPINION The Union and City previously surveyed the market of comparable communities to determine representative rates of pay to support their compensation offers. The Inspector Field Services position in the City of Palo Alto is responsible for water, gas and 2 wastewater utilities, while the comparable communities with a like position are responsible for two utilities. These studies or compilation of information generally determine the market value of a job, along with salary ranges. Following review of relevant exhibits, pertinent testimony in the transcripts and written arguments, I have determined the base pay for the position of Inspector Field Services shall increase by 10% retroactive to October 10, 2016. SUPPLEMENTAL AWARD1 A 10% increase in the base pay for the position of Inspector Field Services is warranted and appropriate. As agreed by the parties, the 10% increase in pay shall be retroactive to October 10, 2016. The retroactive pay shall be provided Grievants within 30 days of receipt of this Award. I retain jurisdiction for 90 days. Ncwtcy Hutt Nancy Hutt, Arbitrator San Francisco, CA 1 In reaching these findings and conclusions, all arguments and evidence, specifically those not mentioned in the text of this award, have been considered. 3 City of Palo Alto ALTO City Council Staff Report (ID # 12182) Report Type: Consent Calendar Meeting Date: 5/3/2021 Summary Title: FY 2021 Capital Project Budget Reductions Title: Review and Approve Fiscal Year 2021 Capital Project Budget Reductions of $2.5 Million and Approve a Budget Amendment in the Capital Improvement Fund From: City Manager Lead Department: Public Works Recommendation Staff recommends that Council approve the proposed additional $2.5 million reduction in Fiscal Year 2021 capital project budget, and amend the Fiscal Year 2021 Budget Appropriation for the Capital Improvement Fund (majority approval needed) by: a. Decreasing the Charleston/Arastradero Corridor Project (PE -13011) by $2,000,000; b. Decreasing the Street Maintenance Project (PE -86070) by $376,000; c. Decreasing the Thermoplastic Striping Project (PO -11011) by $15,500; d. Decreasing the Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. Project (PL -15002) by $150,000; and e. Increasing the Ending Fund Balance by $2,541,500. Background In Spring 2020, Council directed staff to assume a more conservative revenue estimate reflecting a loss of $39 million in General Fund tax revenues in the development of the Fiscal Year 2021 budget (CMR # 11315) from previously projected levels prior to the onset of the pandemic. At Council's direction, staff returned with service reductions to prioritize essential services to align expenses with lower revenue estimates. The development of the Fiscal Year 2021 Adopted Budget (CMR #11330) included a detailed review of capital projects against a set of key objectives and criteria for moving forward, and ensured that the City continued capital investments in its most critical infrastructure. These objectives included: • reducing carryover funding to "keep -up" spending on essential infrastructure rather than falling behind and requiring new funding sources or levels to "catch-up" in upcoming years; City of Palo Alto Page 1 • positioning shovel -ready projects to take advantage of favorable construction market pricing typical of a recession; • minimizing near -term funding of discretionary projects; and • ensuring a steady flow of projects to minimize peaks and valleys in project delivery staffing needs, as this would reduce efficiency and introduce bottlenecks in productivity. These objectives were included in the City Council's consideration of the City's Capital budget, which was adopted by the City Council in June 2020. The Fiscal Year 2021 Adopted Capital Budget for the Capital Improvement Fund is $174.4 million, including $102.8 million for the Public Safety Building project (PE -15001) and $71.6 million for all remaining Capital Improvement Fund projects. For comparison, the adopted budget for the Capital Improvement Fund was $86.1 million in Fiscal Year 2020. The FY 2021 Adopted Budget included an approved $15.5 million reduction in transfer from the General Fund to the CIP ($5.2 million loss in TOT, $10.3 million reduction in base transfer). Discussion On March 1, 2021, as part of the Fiscal Year 2021 Mid -Year Budget Review, Council discussed the list of Fiscal Year 2021 capital projects that were planned to have construction or design contracts approved by the end of the fiscal year (CMR # 11872). Council asked staff to return with additional information. On March 22, 2021 staff returned to Council with additional details regarding project status, critical elements and issues, restricted funding sources, time sensitivity, and potential for phasing options (CMR #12089). In addition to this additional information on projects staff expected to continue work on in FY 2021, staff identified projects that preliminarily are expected to be brought forward to achieve $2.7 million in FY 2021 savings. Council directed staff to further reduce the Fiscal Year 2021 Capital Budget by an additional $2.5 million. FY 2021 Capital Budget Additional $2.5 Million Reduction Table 1 is the list presented to Council on March 22, 2021 of projects with associated contracts that were anticipated to be approved this Fiscal Year. Columns have been added to show the proposed additional reductions to Fiscal Year 2021 capital projects, as well as whether each project is proceeding and may still have a contract approved before the end of Fiscal Year 2021, or whether it is now expected to be deferred to Fiscal Year 2022, resulting from Council's direction. It should be noted that due to the delay in City Council authorization to proceed with capital improvement program projects, work has not progressed since March 1, 2021 on many of those that were previously planned to have construction or design contracts approved by the end of the fiscal year. City of Palo Alto Page 2 Table 1: FY 2021 Capital Project Updates for Additional $2.5 million Reduction Project Number Project Title AC -18001 JMZ Renovation PE -08001 Rinconada Park Improvements PE -13011 Charleston/Arastradero Corridor Project PE -15020 Civic Center Waterproofing Study and Repairs PE -18004 PE -18016 PE -20002 PE -21003 PE -86070 P F-01003 * PO -11011 PF-16006 PF-17000 PG -14000* PG -14002* PL -15002 Fire Station 4 Replacement Civic Center Fire Life Safety Upgrades City Facilities Assessment and Record Plan Management System Magical Bridge Playground Rubber and Synthetic Turf Resurfacing Street Maintenance Building Systems Improvement Thermoplastic Striping Municipal Service Center Lighting, Mechanical, and Electrical Improvements Municipal Service Center A, B, & C Roof Replacement Ramos Park Improvements Cameron Park Improvements Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. FY 2021 Adjusted Budget 2,362,282 2,485,231 8,046,137 667,056 950,000 606,314 314,800 404,050 11,616,435 952,478 197,488 6,523,608 2,169, 800 209,000 217,800 2,726,860 FY 2021 Additional $2.5M Reduction (2,000,000) (376,000) (15,500) (150,000) Proceeding in FY 2021 V V V 1.1 V V V V Deferral to FY 2022 V V V V V V V Total Reduction (2,541,500) *Projects with contract amounts anticipated to be under the $250,000 threshold requiring Council approval. The majority of the additional $2.5 million reduction comes from deferring a portion of the final phase of the Charleston/Arastradero Corridor Project. Staff received bids on April 1, 2021 that were seven (7) percent over the engineer's estimate, requiring a budget amendment to add $950,000 to the project in Fiscal Year 2021 if the project continued as planned. Staff is proposing to split the remaining portions of the corridor into two additional phases (Phases 3 and 4) rather than complete the project in one final phase. Phase 3 would be Arastradero Road (Los Palos Road to El Camino Real) and Charleston Road (El Camino Real to Alma Street and City of Palo Alto Page 3 Hoover Elementary School to Charleston Court). Phase 3 would connect the completed Phases 1 and 2 and improve the El Camino Real and Middlefield Road intersections, which are the most critical remaining safety improvements of the overall project. Phase 4 would be Charleston Road (Charleston Court to San Antonio Road) and would complete the corridor project. Staff proposes to return $2.0 million in funding in Fiscal Year 2021. Funding for Phase 4 will be discussed as part of the FY 2022 budget process and 2022-2026 Capital Improvement Plan development, but will not be reflected in the proposed budget. Due to the Council engagement and evolution of staff's planning for the FY 2021 CIP reflected in this report, not all of the proposed changes are able to be included in the proposed budget, which must be finalized earlier than the timeframe of these recommendations. Upon approval of staff's recommendation, staff will bring forward a contract amendment for the consultant to split the plans into two separate bid packages and will rebid Phase 3 this summer. Additional projects proposed for budget reductions include Street Maintenance (PE -86070) and Thermoplastic Lane Marking and Striping (PO -11001) as discussed in the April 12, 2021 Streets Preventive Maintenance Contract report (CMR #12011), and the Downtown Automated Parking Guidance project (CIP PL -15002). Projects to Proceed in FY 2021 or Deferred to FY 2022 Table 1 also indicates whether each project is likely to have a contract approved in Fiscal Year 2021 or is now expected to be deferred to Fiscal Year 2022 due to the delays in procurement as the Fiscal Year 2021 capital budget has been reconsidered. Fire Station #4 design has been submitted for a Congressional Community Project "earmark", and the design contract award is proposed to be deferred for one year to align better with construction funding in Fiscal Years 2024 and 2025. For those projects reflected as expected to proceed in FY 2021, the status of the project as outlined in the March 22, 2021 staff report allows contracts to potentially be approved before the end of FY 2021. Resource Impact The budgets for the projects discussed in this report will be reduced by a total of $2,541,500 in order to reduce the Fiscal Year 2021 Capital Improvement Fund Budget by an additional $2.5 million, as directed by Council at the March 22, 2021 Council Meeting. The specific projects and reduction amounts are: • Charleston/Arastradero Corridor Project (PE -13011) by $2,000,000 • Street Maintenance Project (PE -86070) by $376,000 • Thermoplastic Striping Project (PO -11011) by $15,500 • Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. Project (PL -15002) by $150,000 Funding for deferred projects will be adjusted through the Fiscal Year 2022 reappropriation process as part of the review of FY 2022 Proposed Capital Budget. Stakeholder Engagement City of Palo Alto Page 4 Stakeholder engagement is conducted separately for each project. Environmental Review Each project discussed in this report performs environmental review as part of the project development process. City of Palo Alto Page 5 CITY OF PALO ALTO CITY OF PALO ALTO OFFICE OF THE CITY ATTORNEY May 3, 2021 The Honorable City Council Palo Alto, California Request for Authorization to Amend the Existing Legal Service Agreement With the Law Firm of Colantuono, Highsmith & Whatley, PC (Contract 517167696) to Increase the Contract Amount by an Additional $45,000 for a new Not -to -Exceed Amount of $385,000 Recommendation Staff recommends that the City Council approve and authorize an increase in the legal services agreement with the law firm of Colantuono, Highsmith & Whatley, PC for litigation defense in the case of Green v. City of Palo Alto, et al., Santa Clara Co. Sup. Ct. Case No. 16CV300760 (Contract S17167696), by an additional $45,000 for a total not to exceed amount of $385,000. Discussion In October 2016, the City retained Colantuono, Highsmith & Whatley, PC (Contract S17167696) to represent the City in the case of Miriam Green v. City of Palo Alto, et al., Santa Clara Superior Court Case No. 16CV300760. An additional $45,000 is needed to fund argument on Plainitffs' attorneys fees, an anticipated post -trial motion and finalization of the Superior Court judgment, expected to occur in the late summer. Resource Impact The additional cost for the City's contract for legal services with Colantuono, Highsmith & Whatley, PC of $45,000 will be absorbed in the City Attorney's budget. Environmental Review Amendment of legal services contracts is not a project requiring environmental review under the California Environmental Quality Act (CEQA). Department Head: Molly Stump, City Attorney CVTY 0 PALO ALTO City of Palo Alto (ID # 12062) City Council Staff Report Report Type: Action Items Meeting Date: 5/3/2021 Summary Title: Alma Street -Churchill Avenue Railroad Crossing Near -Term Section 130 Safety Improvement Project Title: Planning and Transportation Commission Recommend Review of two Concept Plan Alternatives for Improvements to the Alma Street and Churchill Avenue Intersection and Direct Staff to Complete Final Design Plans, Environmental Analysis, Specifications and Estimates for Construction for the Selected Alternative 2 From: City Manager Lead Department: Transportation Department Recommendation The Planning and Transportation Commission and staff recommend that Council approve concept plan Alternative 2 as the preferred alternative for the near -term safety improvements to the Alma Street and Churchill Avenue Railroad Crossing and direct staff to complete final design plans, environmental analysis, specifications and estimates for construction. Recommended Motion The City Council approves concept plan Alternative 2 as the preferred alternative for the near - term safety improvements to the Alma Street and Churchill Avenue Railroad Crossing and directs staff to complete final design plans, environmental analysis, specifications and estimates for construction. Executive Summary The California Department of Transportation Division of Rail, in cooperation with the Peninsula Corridor Joint Power Board (also known as Caltrain or JPB) and the City of Palo Alto, proposes a railroad crossing improvement project at Churchill Avenue in Palo Alto. The intersection was identified by California Public Utilities Commission (CPUC) for safety improvements as part of Section 130 federal funding for hazard elimination on the railroad crossing. In September 2020, City Council authorized a contract with BKF Engineers to prepare plan line concepts, final design plans, permits, and construction documents for improvements to the intersection of Alma Street and Churchill Avenue. The objectives of the project are to improve City of Palo Alto Page 1 the safety, efficiency, and experience of the intersection and rail crossing for pedestrians, bicyclists, and motorists. As per the scope of improvements listed in the Service Contract with Caltrans, BKF Engineers in consultation with City staff, developed two alternative concept plans as shown in Attachment B and as described below: • Alternative 1 includes installation of a traffic pre -signal, relocation of some traffic signals, replacement of the existing pedestrian crossing markings, reconstruction of pedestrian curb ramps, widening pedestrian sidewalks at the northeast and northwest corners of the intersection, additional bike lane markings at the east and west of the intersection, relocation of pedestrian emergency gates, extension of pedestrian railroad gate arm, and installation of additional concrete walkway area at the northwestern pedestrian railroad crossing. • Alternative 2 includes all of the improvements listed in Alternative 1 with the addition of the removal of the right turn only lane from southbound Alma to westbound Churchill, allowing for the construction of additional concrete pedestrian area at the northwest corner of the intersection, the construction of green infrastructure at the location of the existing right turn lane, and the increase in lane widths on Alma Street north of the intersection. The second through southbound lane will be converted to a shared through -right turn. At its March 31, 2021 meeting, the PTC reviewed and discussed the two concept plan alternatives for this project and recommended Alternative #2 as the preferred alternative by a vote of 6-0 (1 absent). Background The intersection of Alma Street and Churchill Avenue is situated in a key location due to its proximity to an active railroad, Palo Alto High School, and a separated bike path. This intersection has been an area of concern due to the high volumes of vehicular, bicycle, and pedestrian traffic that occurs predominantly around the morning and afternoon commutes as students are traveling to and from school. The intersection was identified for safety improvements for hazard elimination on the railroad crossing by the CPUC. The final recommendations of the CPUC Rail Crossing Engineering Section staff for purposes of itemizing the safety improvements for the above noted at -grade railroad crossing, was developed by a diagnostic team. The diagnostic team analyzed the existing situation with respect to vehicular travel, bicycle travel, pedestrian pathways, and rail traffic, and determined that the identified improvements will improve safety and that these improvements are 100% funded by the Section 130 Program. The Peninsula Corridor Joint Powers Board (JPB) and the City will be required to coordinate their respective work items. The Railway -Highway Crossings (Section 130) Program overseen by The US Department of Transportation Federal Highway Administration (FHWA) provides funds for the elimination of City of Palo Alto Page 2 hazards at railway -highway crossings. The Section 130 Program has been correlated with a significant decrease in collisions and fatalities at railway -highway grade crossings. The Section 130 program funds are eligible for projects at all public crossings including roadways, bike trails, and pedestrian paths. In August 2019, the California Department of Transportation's (Caltrans) Division of Rail and Mass Transportation executed a Service Contract No. 75LX335, with the City of Palo Alto. This was regarded as Notice to Proceed for the City to complete the work as outlined in the Service Contract. On September 28, 2020, the City Council authorized a contract with BKF Engineers for the Churchill Avenue and Alma Street Railroad Crossing Safety Improvement Plan, which includes preparation of concept plans, final design plans, and construction documents, for intersection improvements at Churchill avenue and Alma Road. Improvements include, but are not limited to, traffic signal modifications, sidewalk widening, high -visibility crosswalks, signing and striping, and pedestrian railroad crossing improvements. Concurrently with the above described City project, JPB is developing project plans for improvements within their right-of-way at this intersection. JPB and the City are coordinating the improvements at the intersection to ensure that each entity's respective work items are compatible. JPB will be responsible for the majority of the construction and improvements within their right of way, and the City will manage the construction and improvements within the City's right-of-way. Attachment F shows the City's and JPB's limits of work for each alternative concept plan. Discussion This report provides detailed information on the various stages of this work and the following section is organized as follows: • Initial conceptual design • Traffic study and the observed conditions • Proposed project improvements • Summary of community outrech and project coordination • Current design Based on the compilation of this data, the Planning and Transportation Commission (PTC) and staff recommend that Council approve concept plan Alternative 2 for near -term safety improvements to the Alma/Churchill railroad/train crossing. If approved, these near -term improvements do not preclude the City Council from taking separate longer -term actions as part of the railroad/train crossing grade separation initiatives that have been explored as part of the XCAP. City of Palo Alto Page 3 Initial Conceptual Design A diagnostic team comprising of staff from CPUC, Caltrans, JPB, and the City of Palo Alto developed the initial scope of work for the project as detailed in the City's contract with Caltrans. The specific scope of work is limited to: • Installation of a traffic signal pre -signal • Modification of existing traffic signals including o Relocating traffic signals o Replacing traffic signal poles and heads o Updating the phasing and timing of the intersection • Replacement of the existing pedestrian crossing markings • Reconstruction of pedestrian curb ramps • Widen pedestrian sidewalks at northeast and northwest corners of the intersection • Extension of pedestrian sidewalk gate mast arm • Relocation of pedestrian emergency access swing gate • Installation of concrete panels at the pedestrian railroad crossing • Install new street lighting • Relocation of utilities as necessary Using the scope of improvements outlined in the contract with Caltrans, BKF Engineers in consultation with City staff created a conceptual plan showing two alternatives (see Attachment A, January 12, 2021 Conceptual Plan Exhibit). Alternative 1 proposes: • Installation of a traffic signal pre -signal • Relocation of traffic signals • Replacement of the existing pedestrian crossing markings • Reconstruction of pedestrian curb ramps • Widened pedestrian sidewalks at the northeast and northwest corners of the intersection Alternative 2 proposes all the improvements of Alternative 1 with the addition of the removal of the right turn only lane from southbound Alma to westbound Churchill and changing the outer through lane to a through and right turn lane. The removal of the right turn lane results in: • The construction of additional pedestrian queuing space at the northwestern corner of the intersection • The reduction on the length of the pedestrian crosswalk from the northeastern corner to the northwestern corner • The ability to widen the existing vehicle lanes on Alma west of the intersection to meet City standards • The construction of green infrastructure in the location of the existing right -turn lane City of Palo Alto Page 4 Traffic Study Hexagon Transportation Consultants prepared a traffic analysis of Alma Street and Churchill Avenue intersection titled "Traffic Analysis of Potential Alma Street/Churchill Avenue Railroad Crossing Safety Improvements" in February 2021. This memo is included in this report as Attachment C. The memo analyzed the performance of the intersection in the existing condition, in the proposed alternative one condition, in the proposed alternative one condition with signal timing improvements, and in the proposed alternative two conditions with signal timing improvements. Observed Existing Traffic Conditions As part of the project concept development, Hexagon observed existing traffic conditions and utilized existing (pre -pandemic) data at the project study location, during AM and PM peak periods. They identified several operational issues, all of which are discussed below: AM Peak Hour • Long vehicular queues were observed for the northbound left -turn movement on Alma Street and westbound Churchill Avenue. • Vehicles in the northbound left -turn lane frequently extended out of the left -turn pocket, into the adjacent through lane, because of signal preemption and school traffic. • Palo Alto High School is located on the northwest quadrant of Alma Street and Churchill Avenue, and during the school peak hour, which starts around 8 AM, it was observed that vehicular queues from Palo Alto High School frequently extended up to Alma Street. As a result, during some cycles, the northbound left -turning vehicles could not turn on green. • After signal pre-emption, vehicles in the northbound left -turn lane have to wait for approximately two minutes before receiving a green signal. As a result, queues for the northbound left -turn movement frequently extended past Tennyson Avenue and did not clear in one signal cycle. • Vehicular queues on westbound Churchill frequently extended past Emerson Street. No turn lanes are provided on westbound Churchill Avenue. Although through traffic is restricted during the AM school peak hour, the right turning traffic must yield to a high number of bicycles and pedestrians crossing the north leg of this intersection, resulting in long vehicular queues. PM Peak Hour • Long vehicular queues were observed on eastbound Churchill Avenue. • Queues frequently extended past Madrono Avenue due to signal preemption. Vehicular queues on eastbound Churchill Avenue could not clear in one signal cycle. After School Peak Hour • Based on the traffic counts, long vehicular queues exist on eastbound Churchill Avenue, which extend onto Paly Road because of school traffic leaving the school. Paly Road provides access to Palo Alto High School. City of Palo Alto Page 5 Proposed Project Improvements The proposed railroad crossing improvements include the installation of a pre -signal on eastbound Churchill Avenue to prevent vehicles from queueing on the railroad tracks. The pre - signal would restrict vehicles from turning right on red and would potentially affect vehicular capacity at the Churchill/Alma intersection. The analysis of the installation of a pre -signal on eastbound Churchill Avenue showed that the delay for the eastbound approach would increase significantly during the analyzed time periods. However, with the implementation of improvements to the traffic signal operations, the analysis showed that the adverse effects to vehicular traffic from the pre -signal proposed railroad crossing safety improvements would be mitigated. Analysis of the alternative 2 concept that includes the elimination of the southbound right -turn lane on Alma Street in order to provide a larger waiting area for pedestrians and bicycles on the northwest corner of the Alma/Churchill Avenue intersection was performed. The analysis showed that this improvement would increase the delay for the southbound approach on Alma Street as the right -turns would occur from the outer through lane on Alma Street. However, with the implementation of the improvements to the traffic signal operations, the overall intersection delay during the peak hour periods would be lower than the delay in the baseline existing, and baseline electrification conditions. The table below, from the Traffic Analysis memo, summarizes AM, After School, and PM peak hour intersection delays and levels of service at the Alma/Churchill intersection under existing conditions and with the proposed safety improvements. Intersection Perak Hour i=xisting 1 Avg. Delay LOS Existing + Safety improvement 2 Avg. Delay LOS Existing + Safety + Signal Improvement 3 Avg. LOS Delay Existing + Safety + Signal Improve me nt + No Right -Turn Lane Avg. Delay LOS Alma Street and Churchill Avenue AM 88.51 F 96.13 F 55.9 E 63/6 E After 55,86 E 108,18 F School 54,17 b 56 65 E PM 67.15 91.06 61 2 Notes' Avg Delay = Average Delay in seconds; LOS = Lerel of Senica; assumed to operate during the w¢ckday AM and PM commute peak hours and a total or 2 !rants were assumrrd b operate dunng the school PM peak hour, 2 Safety rn prrowememe consists of relocation of the e1cp line on eeelbaund Churchill Avenue from east of the tracks to west of the tracks. The eastbound right -turn traffic would not be allowed to turn on red. 3 Analye is assumes relocation of the atop line an sasibaund Churchill Avenue to the west of the tracks and an overlap pleasing for the eastbound right - turn traffic. Also assumes modifications to the signal timings. that would allow a lag phasing for the northbound loll -turn movement err Alma Shoot, the eastbound ;phase to be called before the westbound phase on Churchill Aaenue, and increasing tree green time for the weattround approach. d Analysis includes elimination of the southbound right-tum lane on Alma to prewde a larger waiting space for pedestrians on the northwest comer of the intersect inn. City of Palo Alto Page 6 Collision Data Federal Railroad Administration (FRA) reported six collisions from January 2015 — January 2021. The FRA reporting tool only captures railroad crossing incidents reported by the railroad operator (Caltrain) to the FRA specific to the Churchill Ave Railroad Crossing only. These do not include any incidents that occurred within the intersection or local streets. Based on the traffic collisions report investigated by Palo Alto Police Department, Alma Street and Churchill Avenue intersection documented 30 collisions from 2016 to March 2020. Community Outreach and Project Coordination Various outreach and coordination meetings have been conducted to educate the community on project objectives, solicit site -specific feedback on existing issues, understand existing community concerns, and coordinate proposed improvements with entities that operate and oversee the nearby railroad facilities. Community Meeting #1 The first community meeting was held virtually on January 21, 2021 over Zoom; it was attended by 28 people. Residents living within 1000 feet radius of Alma/Churchill intersection were notified of this meeting through a postcard. An ad was also published in the local newspaper one month before the meeting date. Meeting details were also posted on City's social media sites such as Nextdoor and Facebook encouraging people to attend and/or send comments. The purpose of this virtual meeting was to introduce the project, present existing conditions, and receive feedback from the public on preliminary designs. A formal presentation of the project and two design alternatives was followed by a question -and -answer session during which attendees could share their questions and comments verbally or through the Q&A panel in Zoom. Polls were conducted to better understand how attendees currently use the intersection and which of the two preliminary designs they preferred. Staff received many constructive comments from the community. Most were related to specific bicycle and pedestrian improvements, safety, and overall connectivity. Below is a list of some of the concerns and questions that attendees expressed about the proposed project: • Some attendees were concerned that alternative 2 would prevent motorists from turning right from southbound Alma Street onto westbound Churchill Avenue. It was clarified that alternative 2 retains the ability for motorists to make a southbound right turn by providing a shared through/right turn lane. • Some attendees expressed concerns about the impacts of the Churchill Avenue pre - signal creating a traffic backup for eastbound Churchill Avenue to El Camino Real. It was noted that based on the traffic analysis, the net effect of the pre -signal in conjunction with various signal phasing and timing changes would be a significant potential decrease in overall delay at the intersection. • Attendees also had questions and comments regarding how the proposed changes will impact traffic within the intersection and along corridors adjacent to the intersection. City of Palo Alto Page 7 At the end of the presentation and Q&A, the attendees were polled as to which alternative they preferred. Of the response received, 6 attendees noted that they would prefer alternative 1, and 4 attendees noted that they would prefer alternative 2. A full summary of the community meeting held on January 21, 2021 prepared by Callander Associates is included in this report as Attachment D. Pedestrian and Bicycle Advisory Committee (PABAC) Meeting #1 At the February 2, 2021 virtual PABAC meeting, the project team presented this project to the committee followed by an opportunity for the committee members to share their questions and comments. In addition to the questions shared during the meeting, the committee was encouraged to submit any follow-up questions or comments via e-mail to staff. Staff received many constructive comments from the committee. Most were related to specific bicycle and pedestrian improvements, safety, and overall connectivity. Below is a list of some of the concerns and questions that attendees had about the proposed project: • Some attendees were concerned that there are difficulties for bikers coming from school to continue east on Churchill Avenue on the correct side of the street with the normal flow of traffic. • Some attendees noted bike marking improvements, and signal timing improvements found at other locations in Palo Alto as a means to provide safer movements for bicyclists and pedestrians through the intersection. • Attendees expressed gratitude that the proposed project is moving forward due to the high volume of pedestrian and bicyclists that use this intersection. A full summary of the PABAC meeting held on February 2, 2021 prepared by Callander Associates is included in this report as Attachment E. City School Traffic Safety Committee Meeting (CSTSC) #1 At the February 18, 2021 virtual CSTSC meeting, staff presented this project to the committee followed by an opportunity for the committee members to share their questions and comments. In addition to the questions shared during the meeting, the committee was encouraged to submit any follow-up questions or comments via e-mail to staff. Staff received one comment in support for the addition of traffic pre -signal for eastbound traffic on Churchill Avenue. This pre -signal would reduce the number of vehicles waiting on tracks between signal times as witnessed several times by this attendee. Another comment received was to extend the clearance time for the tracks by increasing the yellow phase for eastbound traffic on Churchill. City of Palo Alto Page 8 Palo Alto Unified School District (PAUSD) The two proposed concept plans were shared with the PAUSD staff. A PAUSD representative attended the Planning and Transportation Commission (PTC) meeting and provided comments as summarized in the PTC meeting information below. Planning and Transportation Commission (PTC) Meeting At its March 31, 2021 meeting, the PTC reviewed and discussed the two concept plan alternatives for this project and recommended Alternative #2 as the preferred alternative by a vote of 6-0 (1 absent). Here are the March 31 PTC meeting minutes. During the public comment period at the PTC, representative from PAUSD expressed concerns about the right turn lane elimination from southbound Alma to westbound Churchill as proposed in Alternative #2 and its potential impacts on school bus operations. In response to this concern, staff developed Attachment G showing turning movement for a 40 feet long school bus for both concept plans and under existing condition. For Alternative #2, staff is also proposing to increase the turning radii from 15 feet as currently proposed to 20 feet during final design to facilitate bus operations for the northwest corner of this intersection. The exhibits show that the project improves turning for buses compared to existing conditions. With the elimination of eastbound cars waiting between the tracks and Alma Street, buses will now have more turning area over the eastbound lanes and can more easily make right turns onto Churchill. Current Design Through input from the community, the stakeholders, and the City, the conceptual plan showing the two proposed alternatives were updated, see Attachment B - March 11, 2021 Conceptual Plan Exhibit. The design revisions are implemented in both alternatives, and they include: • The addition of green pavement markings within the intersection indicating the path that bicyclists should take through the intersection. • The addition of green -painted bike lanes on Churchill Avenue west of the intersection in both directions to delineate the bike lanes. • The addition of "Keep Clear" markings at the railroad crossing for vehicles traveling in both directions. • The extension of the pedestrian gate arm to 15' to allow for a wider pedestrian crossing area across the railroad. • The addition of a small concrete area at the location of the connection to the existing Embarcadero bike path to provide more connectivity from the bike path to the intersection crossing. • The widening of the curb ramp at the northwestern corner of the intersection to provide access to the pedestrian railroad crossing for a larger number of pedestrians. City of Palo Alto Page 9 Timeline Upon Council approval, staff will advise BKF Engineers to develop final design plans, specifications, and engineer's estimate based on the approved conceptual design. Staff will work closely with JPB, Caltrans, CPUC and Palo Alto High School during the final design phase. Per the contract between the City of Palo Alto and BKF Engineers and assuming approval of the current recommendation as part of this item, design work is scheduled to be completed by September 2021. Construction would be scheduled thereafter and expected to be completed by end of 2022. Resource Impact Funding for improvements to the Alma Street and Churchill Avenue intersection is provided through the approved Churchill Avenue/Alma Street Railroad Crossing Safety Improvements Capital Improvement Project PL -20000. This railroad crossing intersection was identified through the Federal Section 130 funds, a federally funded program administered by the states (Caltrans administers this is in California), for increasing safety at at -grade highway -rail crossings. As per the agreement between the City of Palo Alto and the California Department of Transportation (Caltrans) Division of Rail and Mass Transportation, Service Contract No. 75LX335, the City will receive federal funding through the Section 130 Grade Crossing Improvement Program on a reimbursement basis. The reimbursement amount of $3,996,000 is available for reimbursement from the Section 130 Program for all work to be completed as part of the project. The existing design contract with BKF Engineers is for $286,686. The preliminary cost estimates for construction of the project is $3.55 million. Previous estimates for the project came in at $4.5M. However, upon further refinement of the project, it was determined that the cost to design and construct changes to the intersection would be $3,996,000. The agreement the City has entered into with Caltrans provides the City with $3,996,000. The overall project budget is being aligned with funding sources from other agencies (Caltrans). However, the project will be competitively bid for procurement of the construction contract and the actual project cost will depend upon the bid proposals received for construction. Staff will return to Council with an updated cost upon the completion of final design and for the award of project construction. Funding for future years is subject to City Council approval through the annual budget process. Policy Implications Goals and policies from the Palo Alto 2030 Comprehensive Plan that are supported and advanced by the proposed improvements include: City of Palo Alto Page 10 Goal T-1 Create a sustainable transportation system, complemented by a mix of land uses, that emphasizes walking, bicycling, use of public transportation and other methods to reduce GHG emissions and the use of single -occupancy motor vehicles. Policy T-1.16 Promote personal transportation vehicles an alternative to cars (e.g. bicycles, skateboards, roller blades) to get to work, school, shopping, recreational facilities and transit stops. Policy T-1.18 Increase cooperation with surrounding communities and other agencies to establish and maintain off -roadway bicycle and pedestrian paths and trails that are integrated with creek, utility, railroad rights -of -way and green spaces in a manner that helps enhance and define the community and avoids environmental impacts. Policy T-1.19 Provide facilities that encourage and support bicycling and walking. Goal T-3 Maintain an efficient roadway network for all users. Policy T-3.2 Enhance connections to, from and between parks, community centers, recreation facilities, libraries and schools for all users Policy T-3.5 When constructing or modifying roadways, plan for use of the roadway by all users. Policy T-3.6 Consider pedestrians, bicyclists, e -bikes and motorcycles when designing road surfaces, curbs, crossings, signage, landscaping and sight lines. Policy T-3.14 Continue to prioritize the safety of school children in street modification projects that affect school travel routes, including during construction. Policy T-3.17 Until grade separation is completed, improve existing at -grade rail crossings to ensure the highest feasible level of safety along the corridor and provide additional safe, convenient crossings Goal T-6 Provide a safe environment for motorists, pedestrians and bicyclists on Palo Alto streets Policy T-6.1 Continue to make safety the first priority of citywide transportation planning. Prioritize pedestrian, bicycle and automobile safety over motor vehicle level of service at intersections and motor vehicle parking. City of Palo Alto Page 11 Policy T-6.3 Continue to work with Caltrain to increase safety at train crossings, including improving gate technology and signal coordination. Stakeholder Engagement Since October 2020, the design team has been conducting monthly stakeholder check -in meetings to give the pertinent stakeholders an update on the project's progress, and provide a forum for the design team, City, and stakeholders to discuss and coordinate the proposed improvements. The stakeholders that are involved with the monthly meeting include: • Design team - BKF Engineers, Hexagon Transportation Consultants, Callander Associates • The City of Palo Alto • Caltrans • The California Public Utilities Commission (CPUC) • Caltrain/JPB City staff has also been coordinating internally with another City project "Churchill Avenue Enhanced Bikeway project" which is currently underway and extends the bike path along Churchill Avenue from Castilleja Avenue/Paly Road to Stanford Perimeter Trail. In addition, the project includes safety improvements at the intersection of El Camino Real and Churchill Avenue and various improvements at intersections on Churchill Avenue from Castilleja Avenue to El Camino Real. Project limit for Churchill Avenue/Alma Street Railroad Crossing Safety Improvement project ends on Churchill Alma just east of Mariposa Avenue. Upon discussing with Caltrans during the stakeholder's meetings and explaining the potential gap in paving for one block (on Churchill from Castilleja Avenue to Mariposa Avenue), Caltrans has agreed to extend the paving limits on Churchill Avenue until just east of Castilleja Avenue as a part of this project to match with Enhanced Bikeway project. Environmental Review The project is a collaboration between Caltrans, City of Palo Alto, and Peninsula Corridor Joint Powers Board. Caltrans will be leading efforts in performing NEPA and City will perform the CEQA review. Attachments: • Attachment A: January 12, 2021 Conceptual Plan Exhibit • Attachment B: March 11, 2021 Conceptual Plan Exhibit • Attachment C: Traffic Analysis memo by Hexagon Transportation Consultants • Attachment D: 01/21/2021 Community Meeting Summary • Attachment E: 02/02/2021 PABAC Meeting Summary • Attachment F: City's and JPB's limits of work for each alternative concept plan • Attachment G: School Bus Turning Movement City of Palo Alto Page 12 OBKF Engineers s n X 0 0 5 0 0 X 0 0I 5 0 5 a 0 N m S X W z Z W 0 0 W 0 U m 0w 010. N 0. rn o N 0< I 0 Z W r z0 <0 0a ATTACHMENT A x x x x x x ODD INSTALL NEW GATE ARM CHURCHILL AVE xRE CA E TRAFFIC -SIG A ISTIN3 UTILITY POLE TO BE REMOVED I A EXISTING TRAFFIC SIGNAL TO REMAIk PROPOSED PRE-EMPTION TRAFFIC SIGNAL (NO MAST ARM) X H RELOCATED TRAFFIC SIGNAL EXISTING UTILITY POLE TO REMAIN RELOCATED TRAFFIC SIGNAL 0 u M PROPOSED PRE-EMPT TRATFIC SIGNAL (WITH MAST ARM) EXISTNq TRAFFIC SIGNAL TO REMAIN Z RELOCATED TRAFFIC SIGNAL ELECTRIC CABINET GRAPHIC SCALE 15 0 15 30 0 0 0 aj 0 Z W U I EE re NS: 00V0 1-e_4 ta O NWgai SW N 03 re ON OW LIM m■▪ 1 ENGINEERS. SURVEYORS. PLANNERS ALMA ST CHURCHILL AVE I— ✓ w > 1- Z O . cc W H ZQ W W F - > m • X a w • Z _ Q ZJ O a � J V � W F— N W c[ U WZ Zv O CALIFORNIA SANTA CLARA COUNTY PALO ALTO Sheet Number. FIG1 1 o 2 OBKF Engineers 0 a t W 0 QI 5 0 0 X W I 0 a m 5 0 5 0 0 0. N m X X Z W 0 U W 0 U 0 U F. m 0w 04O. N a 0, o N 0< I 0 Z W r z0 <0 00. ATTACHMENT A x x x x x x x -x x x x 0 �! x ODD E GREEN INFR,STRUCTURE ADDITIONAL CONC ETt AREA OR PEDE TRIAN QUEU NG XRE CA TRAFFIC -SIG A ISTIN UTILITY POLE 'TO BE REMOVED I A El INSTALL NEW GATE ARM CHURCHILL AVE EXISTING TRAFFIC SIGNAL TO REMAIk ❑ cj PROPOSED PRE-EMPTION TRAFFIC SIGNAL (NO MAST ARM) X PROFYOSED PI TRA (WITH RE -TEMPT TIC SIGNL MAST ARM) EXISTNq TRAFFIC SIGNAL TO REMAIN RELOCATED TRAFFIC SIGNAL EXISTING UTILITY POLE TO REMAIN RELOCATED TRAFFIC SIGNAL 0 u M Z RELOCATED TRAFFIC SIGNAL ELECTRIC CABINET GRAPHIC SCALE 15 0 15 30 0 0 0 aj 0 Z 1 a UTEcsiE 00mO10 Qy CO O N S W NN 3 K._.3 ON OW LIM ENGINEERS. SURVEYORS. PLANNERS ALMA ST CHURCHILL AVE z O Ii J - N ° W O < a ce II_ 1- ZJ W Q} z o W` > • m cc x awo • Z� az Z -J O H J ✓ Q W F- M a CC W WZ Z OO O O J 0 Sheet Number. FIG2 2 0, 2 ©BKF Engineers u yl 5 0 0 u 5 01 0 a 0 w zz 0 O 0 +1} m 0 -r 1- a MN O /1 •• YO O z W r z O <0 0 d ATTACHMENT B 5' WIDE GREEN PAINTED -BI x RELOCATED TRAFFIC SIGNAL ADDITIONAL CONCRETE AREA FOR PEDQSTI N QUEUING EXISTING UTILITY PO_E TO BE EMVE6 INSTALL N PROPOSED PRE-EMPTION TRAFFIC SIGNAL (NO MAST ARM) PROPOSED PRE-EMPTION TRAFFIC SIGNAL (WITH MAST ARM) EXISTING TRAFFIC SIGNAL TO REMAIN Y 41 1N0 ENLARGED CURB RAMP EXISTING TRAFFIC SIGNAL TO REMAIN Z RELOCATED TRAFFIC SIGNAL EXISTING UTILITY POLE TO REMAIN PROPOSED TRAFFIC SIGNAL PAINTED BIKE LANE RELOCATED TRAFFIC SIGNAL ELECTRIC CABINET GRAPHIC SCALE 15 0 15 30 ALMA ST CHURCHILL AVE z 0 LL J F -'-U V W > O Q Z CL W I- ~ Z < W Ho > m O Xa a 111 J U Q z Z JN O a H J � in 1- N a- ir W z Z V o J 0 J a Sheet Number: FIG1 1 or 2 O BKF Engineers ATTACHMENT B W yl 5 0 0 0 W NI 0 5 01 0 a 0 x 0 C L U 0 0) - OW o1- �o- a MN O /1 YO Z W r z O <0 Cr_ 0 a X X X GREEN INFRASTRUCTURE ADDITIONAL CONQRETE AREA FOR PEDQSTRIAN QUEUING RELOCATED TRAFFIC SIGNAL EXISTING UTILITY POLES TO BE REMOVED INSTALL NEW 15' GATE ARM A slig 5' WIDE GREEN PAINTED BIKE LANE CHURCHILL AVE /OD FD PROPOSED PRE-EMPTION TRAFFIC SIGNAL (NO MAST ARM) 1) x 1N0 7 MUNN ENLARGED CURB RAMP NENE EXISTING TRAFFIC SIGNAL TO REMAIN PROPOSED PRE-EMPTION TRAFFIC SIGNAL (WITH MAST ARM) - EXISTING TRAFFIC SIGNAL TO REMAIN Y —1 Z RELOCATED TRAFFIC SIGNAL EXISTING UTILITY POLE TO REMAIN PROPOSED TRAFFIC SIGNAL X --X 6' WIDE GREEN PAINTED BIKE LANE n RELOCATED TRAFFIC SIGNAL ELECTRIC CABINET GRAPHIC SCALE 15 0 15 30 ALMA ST CHURCHILL AVE INTERSECTION IMPROVEMENT PROJECT z 0 J Q N 0 w H Q Z CC w H J Q >- I Z I- o < XQ W o Za Q z 0 J Q D 1- 0 w Z 0 U 0 J 00 0 J 00 a 5 Sheet Number: FIG2 20F2 I4XAdON [AMSOTATION (HANES, INC. Memorandum Date: February 4, 2020 To: City of Palo Alto CC: Mr. Jason Mansfield, BKF Engineers From: Trisha Dudala Subject: Traffic Analysis of Potential Alma Street/Churchill Avenue Railroad Crossing Safety Improvements Summary The City of Palo Alto is proposing pedestrian safety improvements at the intersection of Alma Street and Churchill Avenue and the adjacent railroad crossing. Because it is adjacent to Palo Alto High School, the railroad crossing is used by hundreds of bicycles and many pedestrians during peak hours. In addition to widening the crosswalks and sidewalks at the intersection, the proposed railroad crossing improvements include the installation of a pre -signal on eastbound Churchill Avenue to prevent vehicles from queueing on the railroad tracks. The pre -signal would restrict vehicles from turning right on red and would potentially affect vehicular capacity at the Churchill/Alma intersection. The study looked at traffic impacts during three time periods - the weekday commute AM (7-9), after school (2-4), and commute PM (4-6) peak hours. It is during these hours that the intersection experiences the most traffic congestion. The analysis was conducted using the simulation software VISSIM by PTV Vision, which has the ability to analyze signal pre-emption. The traffic analysis was conducted under existing conditions and with Caltrain electrification, which would increase the frequency of trains through Palo Alto. The analysis of the installation of a pre -signal on eastbound Churchill Avenue showed that the delay for the eastbound approach would increase significantly during all three time periods. Improvements to the traffic signal operations, consisting of an overlap phase for the eastbound right -turns on Churchill, a lagging phase for the northbound left -turn on Alma, serving eastbound Churchill before westbound Churchill and allocating additional green time to Churchill Avenue were identified. With the implementation of these improvements, the analysis showed that the adverse effects to vehicular traffic from the proposed railroad crossing safety improvements would be mitigated. An optional improvement was analyzed that would require the elimination of the southbound right - turn lane on Alma Street in order to provide a larger waiting area for pedestrians and bicycles on the northwest corner of the Alma/Churchill Avenue intersection. The analysis showed that this improvement would increase the delay for the southbound approach on Alma Street as the right - turns would occur from the outer through lane on Alma Street. However, with the implementation of the identified improvements to the traffic signal operations, the overall intersection delay during the peak hour periods would be lower than the baseline existing and baseline electrification conditions. 4 North Second Street, Suite 400 • San Jose, California 95113 • phone 408.971.6100 • fax 408.971.6102 • www.hextrans.com Alma/Churchill Railroad Crossing Safety Improvements — Traffic Analysis February 4, 2020 Alma Street and Churchill Avenue Intersection — Traffic Analysis Existing Conditions Analysis The existing conditions analysis was conducted based on existing peak hour traffic volumes, existing lane geometries, existing signal timings, and the number of trains during the peak hours as described below. Existing Lane Geometry and Traffic Volumes Separate left turn lanes are provided on Alma Street in both the northbound and southbound directions to Churchill Avenue (see Figure 1). In addition, there is a southbound right turn lane on Alma Street to westbound Churchill Avenue (toward the high school). Eastbound Churchill Avenue has a separate right turn lane and a shared through/left turn lane at Alma Street. Westbound Churchill Avenue at Alma Street has one all -movement lane and another lane that allows on -street parking. Parking is prohibited from 7-8 AM, and through traffic is prohibited 7:45 to 8:30 AM Monday through Friday. The existing traffic signal operates with protected phasing for the northbound and southbound left -turns on Alma Street. Churchill Avenue operates with split phase signal timing, with the westbound approach being served before the eastbound approach. Due to shelter in place orders first issued in March 2020, most businesses and schools closed, and people started working at home to the extent possible. While some businesses have subsequently reopened subject to certain restrictions, traffic volumes continue to be substantially below pre- COVID conditions. Thus, to be conservative, this transportation analysis report is based on pre- COVID conditions. AM and PM peak hour turning movement counts for vehicles, pedestrians, and bicycles were conducted at the Alma/Churchill intersection in December 2018, and the after school peak hour counts were conducted in November 2017, when schools were in session. These counts are shown on Figure 1. As shown on Figure 1, a total of 2,592 vehicles and approximately 400 bicycles and pedestrians were counted during the AM peak hour, 2,523 vehicles and approximately 252 bicycles and pedestrians were counted during the after school peak hour, and a total of 3,312 vehicles and approximately 80 bicycles and pedestrians were counted during the PM peak hour. These counts were compared to more recent counts conducted in 2019 and 2020, and the 2017/2018 counts were found to be higher during the AM and PM peak hours. Therefore, the 2017/2018 counts were used for the analysis of the Alma/Churchill Avenue railroad crossing safety improvements. .. N EXA OM 2 Alma Street and Churchill Avenue Railroad Crossing Improvements Palo Alto High School AM Peak -Hour - 8AM to 9AM Palo Alto LEGEND = Pedestrians = Bicycles on Roadway = Bicycles on Crosswalk HEXAGON A PM Peak -Hour - 5PM to 6PM L jt. i o,S, 1 03 X04, .../ ,v 6 00 7777 VI r7 725 A / 90 After School Peak - 2:30PM to 3:30PM R N, i s�4bja `b Oco 63 0o 27 iaS' o� 8 9 dr!b �l 62 VI K- s N S8 J2 osa 9 `9Q 792 Ge a V cam • ^O0�/" Figure 1 Alma Street and Churchill Avenue Existing Lane Geometry and Traffic Volumes NORTH Not to scale Alma/Churchill Railroad Crossing Safety Improvements — Traffic Analysis February 4, 2020 Signal Timings The existing signal timing data at the Alma and Churchill intersection were obtained from the City of Palo Alto. Additional information regarding turn restrictions during certain time periods was obtained from field observations. The Alma and Churchill intersection currently operates at 150- second (2 1/2 minutes) and 180- second (3 minutes) cycle lengths during the AM and PM peak hours, respectively. Also, through traffic on westbound Churchill is prohibited (via signage installed at the intersection) during the morning school peak hour that occurs between 7:45 — 8:30 AM. Signal Pre-emption and Number of Trains As the Churchill Avenue railroad crossing is located only 25 feet to the west of Alma Street, the intersection of Alma Street and Churchill Avenue is equipped to receive a traffic preemption signal when there is a train detection. This is a special control mode in the traffic signal controller designed to start up and clear any vehicular traffic on the roadway approach crossing the railroad tracks. Before the train approaches the intersection, eastbound vehicular queues on Churchill Avenue between the railroad gate and Alma street are cleared. Only through traffic on Alma street, which does not conflict with the railroad movement, receives a green light for the duration of the train movement. A gate closure time of 45 seconds was assumed based on field observations. Based on the number of gate closures observed during the field visit, the existing conditions analysis assumed a total of 8 trains (4 northbound and 4 southbound) during each of the AM and PM peak hours. Based on the pre-COVID Caltrain schedule, there can be up to 10 trains in the AM and PM peak hours. Because the actual train spacing varies daily, the analysis assumed a constant time interval between consecutive trains, which calculates to one train every 7 % minutes. This represents average conditions. Occasionally trains arrive closer together, which creates longer delays, or more spread out, which creates shorter delays. Analysis of the after school peak hour assumed the operation of 2 trains (1 train in each direction) based on the Caltrain schedule. Field Observations AM Peak Hour During the AM peak, long vehicular queues were observed for the northbound left -turn movement on Alma Street and also on westbound Churchill Avenue. Vehicles in the northbound left -turn lane frequently extended out of the left -turn pocket, into the adjacent through lane, because of signal preemption and because of the school traffic. Palo Alto High School is located on the northwest quadrant of Alma Street and Churchill Avenue, and during the school peak hour, which starts around 8 AM, it was observed that vehicular queues from Palo Alto High School frequently extended up to Alma Street. As a result, during some cycles, the northbound left -turning vehicles could not turn on green. After pre-emption, vehicles in the north -bound left -turn lane have to wait for approximately two minutes before receiving a green signal. As a result, queues for the northbound left -turn movement frequently extended past Tennyson Avenue and did not clear in one signal cycle. Vehicular queues on westbound Churchill frequently extended past Emerson Street. No turn lanes are provided on westbound Churchill Avenue. Although through traffic is restricted during the AM school peak hour, the right turning traffic has to yield to a high number of bicycles and pedestrians crossing the north leg of this intersection, resulting in long vehicular queues. PM Peak Hour During the PM peak hour, long vehicular queues were observed on eastbound Churchill Avenue. Queues frequently extended past Madrono Avenue due to signal preemption. Vehicular queues on eastbound Churchill Avenue could not clear in one signal cycle. N LXA OM 4 Alma/Churchill Railroad Crossing Safety Improvements — Traffic Analysis February 4, 2020 After School Peak Hour Based on the traffic counts, long vehicular queues exist on eastbound Churchill Avenue, which extend onto Paly Road because of school traffic leaving the school. Paly Road provides access to Palo Alto High School. Proposed Safety Improvements The Alma/Churchill Avenue intersection is located immediately east of the crossing and there is enough storage space for only one vehicle between the intersection and the railroad tracks. This crossing experiences a large volume of bicycle and pedestrian traffic during the AM, after school and PM commute hours. Some of the proposed safety improvements include widening the existing crosswalks on the north leg and the east leg of the intersection, providing a larger waiting space in the northwest and northeast quadrants of the intersection by widening the sidewalks, and installing a pre -signal on eastbound Churchill Avenue (see Figure 2). The pre -signal would relocate the stop line for eastbound Churchill Avenue traffic to the west of the tracks and would prevent motorists from queueing within the train crossing area. The pre -signal would restrict right -turns on red for eastbound Churchill Avenue traffic. Analysis of the impact of the proposed railroad crossing improvements on existing traffic conditions at Alma Street and Churchill Avenue was conducted. Table 1 below summarizes AM, after school and PM peak hour intersection delays and levels of service at the Alma/Churchill intersection under existing conditions and with the proposed safety improvements. Table 1 Alma and Churchill Intersection Dela and Levels of Service — Existin Intersection Existing 1 Peak Avg. Hour Delay LOS Existing + Safety Improvement 2 Avg. Delay LOS Conditions Existing + Safety + Signal Improvement 3 Avg. LOS Delay Existing + Safety+ Signal Improvement + No Right -Turn Lane ° Avg. Delay LOS Alma Street and Churchill Avenue AM 88.51 F 96.13 F 55.9 E 63.76 E After 55.86 E 108.18 F 54.17 D 56.65 E School PM 67.15 E 91.06 F 59.53 E 61.23 E Notes: Avg Delay = Average Delay in seconds; LOS = Level of Service; assumed to operate during the weekday AM and PM commute peak hours and a total of 2 tranis were assumed to operate during the school PM peak hour. 2 Safety improvements consists of relocation of the stop line on eastbound Churchill Avenue from east of the tracks to west of the tracks. The eastbound right -turn traffic would not be allowed to turn on red. 3 Analysis assumes relocation of the stop line on eastbound Churchill Avenue to the west of the tracks and an overlap phasing for the eastbound right- tum traffic. Also assumes modifications to the signal timings that would allow a lag phasing for the northbound left-tum movement on Alma Street, the eastbound phase to be called before the westbound phase on Churchill Avenue, and increasing the green time for the westbound approach. ' Analysis includes elimination of the southbound right -turn lane on Alma to provide a larger waiting space for pedestrians on the northwest corner of the intersection. As shown in Table 1, under existing conditions, the Churchill/Alma Street intersection currently operates at LOS F during the AM peak hour and LOS E during the after school and commute PM peak hours. With the proposed railroad crossing improvements, which would include a pre -signal on eastbound Churchill Avenue, the analysis showed that the delay for the eastbound approach would N EXA OM 5 Alma Street and Churchill Avenue Railroad Crossing Improvements rn a 2 —J —X X—< 000 Widened Sidewalks New Curb Ramp CHURCHILL AVE OD PROPOSED PRE—EMPTION TRAFFIC SIGNAL (NO MAST ARM) Pre -Signal "No Right Turn on Red" HEXAGON 1 RELOCATE TRAFFIC SIGMA EXISTING UTILpT LEI TO REMI /EXISTING TRAF-I SIGAL1TO REM I ROPOSED PRF FM rN/d I12AFFI SIGNAL (WITH M ' ST RM) XIS N TRAFFIC SI NA T REMAIN 1 New Curb Ramps x / RELOCATED TRAFFIC SIGNAL EXISTING UTILITY POLE TO REMAIN RELOCATED TRAFFIC SIGNAL — x x X X RELOCATED TRAFFIC SIGNAL ELECTRIC CABINET New Crosswalks Figure 2 Proposed Railroad Crossing Improvements (Alternative 1) NORTH Not to Scale Alma/Churchill Railroad Crossing Safety Improvements — Traffic Analysis February 4, 2020 increase significantly and would cause the intersection to operate at LOS F during all three time periods with a higher average intersection delay. Traffic counts during all three time periods show a relatively high volume of right -turning traffic from eastbound Churchill to southbound Alma Street. Under existing conditions, a significant number of these vehicles turn right on red. The proposed pre -signal would restrict right turns on red and would cause vehicles to queue on eastbound Churchill Avenue. Tables 2, 3 and 4 show the queue delays for the through lanes and the turn lanes at the Alma/Churchill intersection during the AM peak, after school and PM peak hours. As shown in these tables, the proposed pre -signal would result in a significant increase in delays for the eastbound Churchill Traffic during all three time periods. Recommendation The following improvements/modifications to the traffic signal operations are recommended to reduce the overall intersection delay and vehicular queues on eastbound Churchill Avenue in conjunction with the proposed railroad crossing safety improvements: 1. Overlap Phasing for eastbound right -turns — Provide an overlap phase for the eastbound right -turns, which would allow the right -turn traffic to go concurrently with the northbound left -turn traffic on Alma Street. 2. Lagging Phase for northbound left -turns — Provide a lagging phase for the northbound left - turns on Alma Street, where the northbound left -turns are served after the northbound and southbound through traffic on Alma Street is served. 3. Churchill Phasing — To facilitate a continuous traffic flow for the eastbound right -turns on Churchill Avenue, the phase sequence in the traffic controller should be modified so that the eastbound phase is called before the westbound phase on Churchill Avenue. 4. Increase green time for Churchill Avenue — Calling the eastbound phase prior to the westbound phase would result in increased delays for the westbound Churchill traffic especially during the AM peak hour. To reduce delays for this approach, it is recommended that an additional 15 seconds of green time be allocated to this approach during the AM peak hour by reducing the green time for traffic on Alma Street. During after school, with a high number of vehicles making a right turn from eastbound Churchill to southbound Alma, it is recommended that an additional 10 seconds of green time be allocated to the eastbound approach by reducing the green time for traffic on Alma Street. The analysis showed that with the implementation of these improvements/modifications to the signal timing, the average intersection delays would be reduced to less than the delays under existing conditions. The intersection would operate at LOS E during the AM and PM commute hours and LOS D during the after school peak (see Table 1). The analysis showed that the delay for the eastbound traffic would reduce and traffic queues on Churchill Avenue would not extend up to El Camino Real during the after school and commute PM peak hours. Although the analysis showed that reducing the green time on Alma Street in order to allocate additional green time to Churchill Avenue would result in an increase in delays for the southbound traffic on Alma (see Tables 2, 3 and 4), the proposed improvements/modifications to the traffic signal operations in conjunction with the railroad crossing improvements would decrease the delays for the eastbound Churchill traffic significantly resulting in a lower average intersection delay compared to the baseline existing conditions. Optional Improvements In order to provide an even larger waiting space for pedestrians and bicyclists in the northwest quadrant, to the east of the tracks, Hexagon analyzed the option of eliminating the southbound N EXA OM 7 Alma/Churchill Railroad Crossing Safety Improvements — Traffic Analysis February 4, 2020 right -turn lane on Alma Street (see Figure 3). Traffic volumes for the southbound right -turn movement on Alma Street are relatively low, and due to the short storage length (approximately 100 feet), field observations showed that the turn pocket was frequently blocked by southbound through traffic on Alma during the PM peak hours. An analysis of elimination of the right -turn pocket showed that the average delay would increase under all three time periods. The increase in delay would be higher during the AM peak hour compared to the after school and commute PM peak periods, as the southbound right -turn volume is relatively higher during the AM peak hour (see Table 1). During preemption, when Alma Street through traffic receives a green light, a vehicle on southbound Alma wanting to turn right would block through traffic in the outer through lane. This would increase the delay for the southbound approach on Alma Street. However, compared to existing conditions, the overall intersection delay would be lower during the AM and PM peak hours and only marginally higher during the after school peak hour. Table 2 Alma and Churchill Intersection Queue Delays — Existing Conditions (AM Peak) AM Peak Hour - Queue Delay (seconds) Intersection Existing + Safety+ Existing + Existing + Signal Improvement Safety Safety+ Signal + No Right -Turn Lane Existin • 1 Improvement 2 Improvement 3 Lane' Alma Street and Churchill Avenue NBL 287 282 94 79 NBT 27 25 32 31 NBTR 27 25 33 33 WBLTR 379 393 75 72 SBL 136 141 186 201 SBT1 35 35 48 70 SBT2 38 38 53 98 SBR 14 15 27 EBLT 81 EBR 22 115 129 66 30 67 31 Notes: Avg Delay = Average Delay in seconds; LOS = Level of Service; XXX - Bold indicated Where queue delay exceeds 25% of the queue delay under baseline conditions. 1 Existing traffic conditions were analyzed based on pre COVID traffic volumes which reflect normal school operations. A total of 8 trains were assumed to operate during the weekday AM and PM commute peak hours and a total of 2 tranis were assumed to operate during the school PM peak hour. 2 Safety improvements consists of relocation of the stop line on eastbound Churchill Avenue from east of the tracks to west of the tracks. The eastbound right -turn traffic would not be allowed to turn on red. 3 Analysis assumes relocation of the stop line on eastbound Churchill Avenue to the west of the tracks and an overlap phasing for the eastbound right -turn traffic. Also assumes modifications to the signal timings that would allow a lag phasing for the northbound left -turn movement on Alma Street, the eastbound phase to be called before the westbound phase on Churchill Avenue, and increasing the green time for the westbound approach. ° Analysis includes elimination of the southbound right -turn lane on Alma to provide a larger waiting space for pedestrians on the northwest corner of the intersection. N EXA OM 8 Alma Street and Churchill Avenue Railroad Crossing Improvements New Curb Ramp x x Widened Sidewalks GREEN INFRFSTRUCTURE ADDITIONAL CONC Elf AREA FOR PEDE TRI N QUEUING RELOCATED TRAFFIC SIGNAL XIS7<ING UTILTY LE TO REM AIN EXISTING TRAFl-IC SIGNAL TO REMAIN CHURCHILL AVE 0 1 - to 4 J a o0 ..IHEXAGON PROPOSED PRE-EMPTION PRO TRAFFIC SIGNAL (NO MAST ARM) Pre -Signal "No Right Turn on Red" S P_RE-EMEA -TRAFFIC SIQN/L (WITH MAST ARM) LI SIXISTNC TRAFFIC NAL TO REMAIN I 1 New Curb Ramps RELOCATED TRAFFIC SIGNAL EXISTING UTILITY POLE TO REMAIN RELOCATED TRAFFIC SIGNAL x x c \I RELOCATED TRAFFIC SIGNAL ELECTRIC CABINET New Crosswalks Figure 3 Proposed Railroad Crossing Improvements (Alternative 2) NORTH Not to Seale Alma/Churchill Railroad Crossing Safety Improvements — Traffic Analysis February 4, 2020 Table 3 Alma and Churchill Intersection Queue Delays — Existing Conditions (After School) After School - Queue Delay (Seconds) Intersection Existing + Safety+ Existing + Existing + Signal Improvement Safety Safety+ Signal + No Right -Turn Lane Existing 1 Improvement 2 Improvement 3 Lane ° Alma Street and Churchill Avenue NBL 119 136 77 78 NBT 17 17 21 21 NBTR 17 19 24 23 WBLTR 86 83 91 92 SBL 146 142 184 183 SBT1 40 39 49 50 SBT2 42 41 52 62 SBR 21 22 32 EBLT 184 417 84 83 Notes: Avg Delay = Average Delay in seconds; LOS = Level of Service; XXX - Bold indicated Where queue delay exceeds 25% of the queue delay under baseline conditions. 1 Existing traffic conditions were analyzed based on pre COVID traffic volumes which reflect normal school operations. A total of 8 trains were assumed to operate during the weekday AM and PM commute peak hours and a total of 2 tranis were assumed to operate during the school PM peak hour. 2 Safety improvements consists of relocation of the stop line on eastbound Churchill Avenue from east of the tracks to west of the tracks. The eastbound right -turn traffic would not be allowed to turn on red. 3 Analysis assumes relocation of the stop line on eastbound Churchill Avenue to the west of the tracks and an overlap phasing for the eastbound right -turn traffic. Also assumes modifications to the signal timings that would allow a lag phasing for the northbound left -turn movement on Alma Street, the eastbound phase to be called before the westbound phase on Churchill Avenue, and increasing the green time for the westbound approach. 4 Analysis includes elimination of the southbound right -turn lane on Alma to provide a larger waiting space for pedestrians on the northwest corner of the intersection. N EXA Ohi 10 Alma/Churchill Railroad Crossing Safety Improvements — Traffic Analysis February 4, 2020 Table 4 Alma and Churchill Intersection Queue Delays — Existing Conditions (PM Peak) PM Peak Hour - Queue Delay (Seconds) Intersection Existing + Safety+ Existing + Existing + Signal Improvement Safety Safety+ Signal + No Right -Turn Lane Existing 1 Improvement 2 Improvement 3 Lane ° Alma Street and Churchill Avenue NBL 120 120 96 95 NBT 20 19 20 20 NBTR 20 19 20 20 WBLTR 101 101 106 106 SBL 157 157 206 210 SBT1 37 35 40 40 SBT2 38 37 42 50 SBR 26 26 29 EBLT 260 566 173 173 Notes: Avg Delay = Average Delay in seconds; LOS = Level of Service; XXX - Bold indicated Where queue delay exceeds 25% of the queue delay under baseline conditions. 1 Existing traffic conditions were analyzed based on pre COVID traffic volumes which reflect normal school operations. A total of 8 trains were assumed to operate during the weekday AM and PM commute peak hours and a total of 2 tranis were assumed to operate during the school PM peak hour. 2 Safety improvements consists of relocation of the stop line on eastbound Churchill Avenue from east of the tracks to west of the tracks. The eastbound right -turn traffic would not be allowed to turn on red. 3 Analysis assumes relocation of the stop line on eastbound Churchill Avenue to the west of the tracks and an overlap phasing for the eastbound right -turn traffic. Also assumes modifications to the signal timings that would allow a lag phasing for the northbound left -turn movement on Alma Street, the eastbound phase to be called before the westbound phase on Churchill Avenue, and increasing the green time for the westbound approach. 4 Analysis includes elimination of the southbound right -turn lane on Alma to provide a larger waiting space for pedestrians on the northwest corner of the intersection. Caltrain Electrification This analysis scenario describes the impact of electrification on existing traffic conditions and with the proposed railroad safety improvements at Alma Street and Churchill Avenue. As Caltrain begins to modernize, it is expected that the number of trains will increase from 8 trains to 12 trains during both the AM and PM peak hours (based on the Caltrain Electrification EIR). This calculates to one train every five minutes. During the after school peak hour, it is assumed that the number of trains will increase from 2 trains under existing conditions to 4 trains (2 trains in each direction) with the electrification. Table 5 below summarizes AM, after school, and commute PM peak hour intersection delays and levels of service at the Alma Street and Churchill Avenue intersection with electrification and with the proposed railroad safety improvements with Caltrain electrification. N EXA OM 11 Alma/Churchill Railroad Crossing Safety Improvements — Traffic Analysis February 4, 2020 Table 5 Alma and Churchill Intersection Delay and Levels of Service — Caltrain Electrification Conditions Intersection Electrification 1 Avg. Delay LOS Electrification + Safety Improvement 2 Avg. Delay LOS Electrification + Safety+ Signal Improvement 3 Avg. Delay LOS Electrification + Safety+ Signal Improvement + No Right -Turn Lane ° Avg. Delay LOS Alma Street and Churchill Avenue AM 127.33 F 148.31 F 60.36 E 65.52 E After 68.44 E 115.58 F School 55.53 E 57.79 E PM 92.78 F 103.96 F 86.16 F 86.48 F Notes: Avg Delay = Average Delay in seconds; LOS = Level of Service; 1 Elecrification conditions were analyzed with existing traffic N.clumes based on pre COVID conditions which reflect normal school operations. A total of 12 trains were assumed to operate during the weekday AM and PM commute peak hours and a total of 4 tranis were assumed to operate during the school PM peak hour. 2 Safety improvements consists of relocation of the stop line on eastbound Churchill Avenue from east of the tracks to west of the tracks. The eastbound right -turn traffic would not be allowed to turn on red. 3 Analysis assumes relocation of the stop line on eastbound Churchill Avenue to the west of the tracks and an overlap phasing for the eastbound right - turn traffic. Also assumes modifications to the signal timings that would allow a lag phasing for the northbound left-tum movement on Alma Street, the eastbound phase to be called before the westbound phase on Churchill Avenue, and increasing the green time for the westbound approach. Analysis includes elimination of the southbound right -turn lane on Alma to provide a larger waiting space for pedestrians on the northwest corner of the intersection. As shown in Table 5, the analysis showed that the average intersection delay would increase significantly with electrification and the intersection would operate at unacceptable LOS F during the AM and PM peak hours and LOS E during after school peak. With the proposed safety improvements that include a pre -signal on eastbound Churchill Avenue that would restrict right turns on red, the analysis showed that vehicular traffic operations would further degrade, and the intersection would operate at unacceptable LOS F during all three time periods. With the recommended signal timing improvements/modifications described above under existing conditions, the analysis showed that the adverse effects of the pre -signal would be fully mitigated, and the intersection traffic operations would improve to better than the baseline electrification conditions. Tables 6, 7 and 8 show the queue delays for the through lanes and the turn lanes at the Alma/Churchill intersection during the AM peak, after school and PM peak hours with electrification. Although the analysis showed that reducing the green time on Alma Street in order to allocate additional green time to Churchill Avenue would result in an increase in delays for the southbound traffic on Alma, the proposed improvements/modifications to the traffic signal operations in conjunction with the railroad crossing improvements would decrease the delays for the eastbound Churchill traffic significantly resulting in a lower average intersection delay compared to the baseline electrification conditions. N EXA OM 12 Alma/Churchill Railroad Crossing Safety Improvements — Traffic Analysis February 4, 2020 Table 6 Alma and Churchill Intersection Queue Delays — Electrification Conditions (AM Peak) AM Peak Hour - Queue Delay (seconds) Intersection Electrification + Electrification + Electrification + Safety + Signal Safety Safety+ Signal Improvement + No Lane Electrification 1 Improvement 2 Improvement 3 Right -Turn Lane 4 Alma Street and Churchill Avenue NBL 675 718 90 83 NBT 69 74 29 28 NBTR 71 76 30 30 WBLTR 422 418 136 130 SBL 147 147 198 199 SBT1 30 29 45 58 SBT2 33 31 50 79 SBR 13 14 26 EBLT 92 EBR 28 217 239 69 32 70 33 Notes: Avg Delay = Average Delay in seconds; LOS = Level of Service; XXX - Bold indicated Where queue delay exceeds 25% of the queue delay under baseline conditions. 1 Elecrification conditions were analyzed with existing traffic volumes based on pre COVID conditions which reflect normal school operations. A total of 12 trains were assumed to operate during the weekday AM and PM commute peak hours and a total of 4 tranis were assumed to operate during the school PM peak hour. 2 Safety improvements consists of relocation of the stop line on eastbound Churchill Avenue from east of the tracks to west of the tracks. The eastbound right -turn traffic would not be allowed to turn on red. 3 Analysis assumes relocation of the stop line on eastbound Churchill Avenue to the west of the tracks and an overlap phasing for the eastbound right -turn traffic. Also assumes modifications to the signal timings that would allow a lag phasing for the northbound left -turn movement on Alma Street, the eastbound phase to be called before the westbound phase on Churchill Avenue, and increasing the green time for the westbound approach. 4 Analysis includes elimination of the southbound right -turn lane on Alma to provide a larger waiting space for pedestrians on the northwest corner of the intersection. N LXA OM 13 Alma/Churchill Railroad Crossing Safety Improvements — Traffic Analysis February 4, 2020 Table 7 Alma and Churchill Intersection Queue Delays — Electrification Conditions (After School) After School - Queue Delay (Seconds) Intersection Electrification + Electrification + Electrification + Safety + Signal Safety Safety+ Signal Improvement + No Lane Electrification 1 Improvement 2 Improvement 3 Right -Turn Lane 4 Alma Street and Churchill Avenue NBL 168 185 83 83 NBT 18 17 20 20 NBTR 17 18 23 23 WBLTR 87 84 108 108 SBL 157 157 198 208 SBT1 38 38 47 49 SBT2 40 38 49 58 SBR 21 21 30 EBLT 260 EBR 184 474 485 89 58 87 56 Notes: Avg Delay = Average Delay in seconds; LOS = Level of Service; XXX - Bold indicated Where queue delay exceeds 25% of the queue delay under baseline conditions. 1 Elecrification conditions were analyzed with existing traffic volumes based on pre COVID conditions which reflect normal school operations. A total of 12 trains were assumed to operate during the weekday AM and PM commute peak hours and a total of 4 tranis were assumed to operate during the school PM peak hour. 2 Safety improvements consists of relocation of the stop line on eastbound Churchill Avenue from east of the tracks to west of the tracks. The eastbound right -turn traffic would not be allowed to turn on red. 3 Analysis assumes relocation of the stop line on eastbound Churchill Avenue to the west of the tracks and an overlap phasing for the eastbound right -turn traffic. Also assumes modifications to the signal timings that would allow a lag phasing for the northbound left -turn movement on Alma Street, the eastbound phase to be called before the westbound phase on Churchill Avenue, and increasing the green time for the westbound approach. 4 Analysis includes elimination of the southbound right -turn lane on Alma to provide a larger waiting space for pedestrians on the northwest corner of the intersection. N LXA OM 14 Alma/Churchill Railroad Crossing Safety Improvements — Traffic Analysis February 4, 2020 Table 8 Alma and Churchill Intersection Queue Delays — Electrification Conditions (PM Peak) PM Peak Hour - Queue Delay (Seconds) Intersection Electrification + Electrification + Electrification + Safety + Signal Safety Safety+ Signal Improvement + No Lane Electrification 1 Improvement 2 Improvement 3 Right -Turn Lane 4 Alma Street and Churchill Avenue NBL 187 187 100 99 NBT 18 17 16 16 NBTR 18 17 16 16 WBLTR 171 173 223 225 SBL 197 198 246 248 SBT1 34 32 31 30 SBT2 35 33 32 37 SBR 28 27 22 EBLT 572 EBR 487 902 938 495 459 478 441 Notes: Avg Delay = Average Delay in seconds; LOS = Level of Service; XXX - Bold indicated Where queue delay exceeds 25% of the queue delay under baseline conditions. 1 Elecrification conditions were analyzed with existing traffic volumes based on pre COVID conditions which reflect normal school operations. A total of 12 trains were assumed to operate during the weekday AM and PM commute peak hours and a total of 4 tranis were assumed to operate during the school PM peak hour. 2 Safety improvements consists of relocation of the stop line on eastbound Churchill Avenue from east of the tracks to west of the tracks. The eastbound right -turn traffic would not be allowed to turn on red. 3 Analysis assumes relocation of the stop line on eastbound Churchill Avenue to the west of the tracks and an overlap phasing for the eastbound right -turn traffic. Also assumes modifications to the signal timings that would allow a lag phasing for the northbound left -turn movement on Alma Street, the eastbound phase to be called before the westbound phase on Churchill Avenue, and increasing the green time for the westbound approach. 4 Analysis includes elimination of the southbound right -turn lane on Alma to provide a larger waiting space for pedestrians on the northwest corner of the intersection. Analysis of the optional improvement with electrification, which would require the elimination of the southbound right -turn lane on Alma Street in order to provide a larger waiting area for pedestrians and bicycles on the northwest corner of the Alma/Churchill Avenue intersection, showed that the average delay for the southbound approach on Alma Street would increase as all right turns would occur from the outer through lane on southbound Alma Street. However, with the implementation of the identified improvements/modifications to the traffic signal operations, the overall intersection delay during the three peak hour periods would be less than the average intersection delay under baseline electrification conditions. N EXA OM 15 February 8, 2021 Meeting Summary Alma/ Churchill Safety Improvements RE: Community Meeting #1 Date: January 21, 2021 Time: 6:30 p.m. to 7:45 p.m. Attendees: City of Palo Alto (City): Ruchika Aggarwal Philip Kamhi Rafael Rius Ripon Bhatia Sarah Wilson BKF Engineers (BKF): Jason Yee Jason Mansfield Jonathon Centofranchi www.callanderassociates.com Recreate Educate Live+Work Connect Sustain ruchika.aggarwal@cityofgaloalto.org philip.kamhi@cityofpaloalto.org rafael.rius@cityofpaloalto.orq ripon.bhatia@cityofpaloalto.org sarah.wilson@cityofpaloalto.org jyee@bkf.com jmansfield@bkf.com jentofranchi@bkf.com Hexagon Transportation Consultants (HT): Trisha Dudala tdudala@hextrans.com Callander Associates (CA): Marie Mai Melinda Wang mmai@callanderassociates.com mwang@callanderassociates.com Community Members: 28 total The purpose of this virtual meeting was to introduce the project, present existing conditions, and receive feedback from the public on preliminary designs. A formal presentation was followed by a question -and -answer session during which attendees could share their questions and comments verbally or through the Q&A panel in Zoom. Polls were conducted to better understand how attendees currently use the intersection and which of the two preliminary designs they preferred. Poll Results Summary Based on the results from Poll #1, nearly half of the respondents live within 3 blocks of the Alma Street /Churchill Avenue intersection. All of the respondents pass through this intersection, but only 1 /4th of respondents use the intersection specifically to get to school or work. Forty-seven percent (47%) of respondents typically use multiple modes of transportation when traveling through this intersection, 42% typically only drive through this intersection, and the remaining 11% typically only bike through this intersection. BURLINGAME 1633 Bayshore Highway, Suite 133 Burlingame, CA 94010 650.375.1313 GOLD RIVER 12150 Tributary Point Drive, Suite 140 Gold River, CA 95670 916.985.4366 2025 Gateway Place, Suite 285 San Jose, CA 95110 408.275.0565 Meeting Summary Alma / Churchill Safety Improvements RE: Community Meeting #1 January 21, 2021 Page 2 of 7 Results from Poll #2 indicate a slight preference for Concept #1, which proposes to retain the dedicated right -turn pocket on southbound Alma Street. Group Discussion Summary Attendees expressed a desire for pedestrian and bicycle safety improvements at this intersection. Some attendees were concerned that Concept 2 would prevent motorists from turning right from Alma Street southbound onto westbound Churchill Avenue. It was clarified that Concept 2 retains the ability for motorists to make a southbound right turn by providing a shared through/right turn lane. Some attendees expressed concerns about the impacts of the Churchill Avenue pre -signal creating a traffic backup for eastbound Churchill Avenue to El Camino Real. It was noted that based on the traffic analysis, the net effect of the pre - signal in conjunction with various signal phasing and timing changes would be a significant potential decrease in overall delay at the intersection. Attendees also had questions and comments regarding how the proposed changes will impact traffic within the intersection and along corridors adjacent to the intersection, documented below. Questions and Comments Received (responses in non -italicized text) Questions • Why is this project being considered if [the grade separation project] could completely change the Churchill crossing? What is the status of the grade separation project? o This project attempts to address some of the immediate safety concerns. The proposed improvements are considered interim and can be completed over the next two or so years. The XCAP grade separation project will address the overall circulation and multimodal challenges of this intersection in a more comprehensive way, but it will require more time and major funding. Council is in the process of reviewing alternatives. • Will Concept 2 remove the right -turn movement from southbound Alma Street to westbound Churchill Avenue? o Concept 2 will retain the ability for motorists to turn right from southbound Alma Street to westbound Churchill Avenue. The dedicated right -turn pocket would be removed, but motorists would be able to turn right using the proposed through/right turn lane. • How will the [pre -signal] on Churchill Avenue impact the traffic on El Camino Real (ECR)? Eliminating the right -turn on red option for eastbound Churchill Avenue to southbound Alma Street will cause significant back-up on Churchill Avenue. o The introduction of the pre -signal alone would result in a backup for motorists heading eastbound on Churchill Avenue. However, signal timing and phasing modifications are proposed in conjunction with the pre -signal to mitigate the adverse effects of the pre -signal. When the northbound left turn lane on Alma Street receives a green light, the eastbound right turn on Churchill Avenue will also receive a green. There will also be more green time allocated to eastbound Churchill Avenue. • What will happen to the current encroachment into the Caltrain right-of-way (ROW) with Concept 2? o Concept 2 will slightly reduce the existing 1' encroachment into Caltrain ROW. 20042_SUM_ComMtg# 1 © copyrighted 2021 Callander Associates Landscape Architecture, Inc. Meeting Summary Alma / Churchill Safety Improvements RE: Community Meeting #1 January 21, 2021 Page 3 of 7 • In the afternoon, if you are on Churchill Avenue heading west towards Stanford, each time a train passes the signal cycle restarts, giving right-of-way to motorists on Alma Street and motorists on Churchill Avenue may need to wait multiple cycles. Are there any proposed changes to the signal timing? o Signal timing modifications would reduce the green time on Alma Street and reallocate it to eastbound and westbound Churchill Avenue. The sequence of the signal phasing would not change in order to give priority to traffic on Alma Street where there is more congestion during commute hours. • Can we ban cars on Churchill Avenue from Emerson Street to Alma Street so that bicyclists may use the whole lane and add a traffic light at Alma Street and Lowell Avenue to address diverted traffic from Churchill Avenue? o The Churchill Avenue closure proposed in the XCAP grade separation project does not fully eliminate vehicular access to Churchill in order to retain access to adjacent residences. Multiple alternatives are being studied and the design is being further refined, but new concepts (such as full closure) are not being considered at this time. • Can a right turn lane be created in front of 25 Churchill Avenue or an entrance be provided off of ECR so that Palo Alto Unified School District traffic doesn't have to enter via Churchill Avenue? o A right turn lane and extension of a bike slot are proposed at the intersection of Churchill Avenue/ECR as a part of the Churchill Avenue Enhanced Bikeways Project, and the right turn lane would start just west of the 25 Churchill Avenue driveway. No new driveways or modifications to existing driveways are proposed. Comments • In Concept 2 when the railroad gates are down, a single car in the through right lane on southbound Alma Street will block one of the two through traffic lanes available. o Motorists headed south on Alma Street in the through/right lane would need to wait if there is a driver who wants to turn right and head onto westbound Churchill Avenue, but the existing through movement at peak hours already frequently blocks the right turn queue. With the proposed design, there is no anticipated delay during off peak hours when there are fewer cars. There is an overall reduced delay in the intersection as a whole with the proposed signal modifications. • Proposed enhancements to queue space do not address the morning back-up of bicyclists at location C and the afternoon movement from Poly HS towards location Z. o This project focuses on pedestrian improvements, and the future XCAP project will address bicycle circulation improvements. • Enforce the morning through restriction (Left Turn Only, 7:45 AM to 8:30AM) for westbound Churchill Avenue to southbound Alma Street. This would allow bicyclists to get to school more safely. o City staff has previously informed the Police Department of this issue and will notify them again. • Consider green bike lanes on Churchill Avenue to increase the visibility of (bicyclists and) bike lanes. 20042_SUM_ComMtg# 1 © copyrighted 2021 Callander Associates Landscape Architecture, Inc. Meeting Summary Alma / Churchill Safety Improvements RE: Community Meeting #1 January 21, 2021 Page 4 of 7 o The Churchill Avenue Enhanced Bikeway Project proposes green bike lanes at conflict points between the school entrance on Churchill Avenue to Alma Street. • Someone was killed on the tracks today. It would be worth the cost if the proposed improvements could have prevented the incident. o The Federal Railroad Administration (FRA) and Caltrans identified this crossing as one in need of safety improvements and the pre -signal is a specific feature identified to improve safety. The project and this community meeting are a part of the City's effort to improve the safety of this intersection. • The intersection needs to be improved because many pedestrians and bicyclists get caught in front of the railroad gates at the intersection. • Pause the XCAP grade separation project until after these adjustments are made. In support of this project. • Retain clear access from the intersection to the Embarcadero Bike Path. o This project does not propose any changes to access to the bike path. • Consider adding a signal (pedestrian hybrid beacon) or a crossing guard at the Churchill Avenue entrance to Poly HS to improve safety. Poll #1 Responses received for Poll #1: 19 1. Do you live near the intersection? Yes, within 3 blocks, on Alma or Churchill Yes, within 3 blocks of the intersection but not on Alma nor Churchill No, farther than 3 blocks / walking distance 2. Why do you typically pass through the Churchill/Alma intersection? (Multiple choice) to go to school to go to work to do other things (errands, leisure activities, etc) 45% 30% 25% 5% 2D% 100% 20042_SUM_ComMtg# 1 © copyrighted 2021 Callander Associates Landscape Architecture, Inc. Meeting Summary Alma / Churchill Safety Improvements RE: Community Meeting #1 January 21, 2021 Page 5 of 7 3. How do you typically travel through the intersection? (Multiple choice) ;:a k Jke dr Poll #2 Responses received for Poll #2: 10 1. Which option do you prefer? Concept 1 Concept 2 40% 35% 85% 5% 60% 40Gf rD Opportunities and Constraints Diagram EXISTING MULTI -USE PALO ALTO O PEDESTRIAN PATH, HIG CHOOL C' 15' WIDE yu %(, QP'� tetA XISTING RAILROAD - CROSSIARM idiaRESIDENCES= 25 LEGEND PROJECT LIMITS RAILROAD SAFETY GATE RAILROAD SAFETY BARRIER 0 11 FENCE CURB RAMP WITH TRUNCATED DOMES CURB RAMP WITHOUT TRUNCATED DOMES STREET LIGHT OPPORTUNITY TO IMPROVE PEDESTRIAN LIGHTING VEHICULAR TRAFFIC SIGNAL PEDESTRIAN ROUTE BICYCLE ROUTE —sff ry EXISTINGT RAILROAD' ,ROSS -ARM LIMITED QUEUING SPACE AVAILABLE EXISTING CROSSWA TYP. RESIDENCES 5 SIDEWALK ©' RESIDENCES 20042_SUM_ComMtg# 1 © copyrighted 2021 Callander Associates Landscape Architecture, Inc. Meeting Summary Alma / Churchill Safety Improvements RE: Community Meeting #1 January 21, 2021 Page 6 of 7 Preliminary Concept #1 71--- CHURCHILL AVENUE Preliminary Concept #2 20042_SUM_ComMtg# 1 © copyrighted 2021 Callander Associates Landscape Architecture, Inc. Meeting Summary Alma / Churchill Safety Improvements RE: Community Meeting #1 January 21, 2021 Page 7 of 7 The information above is Callander Associates' understanding of items discussed and decisions reached at the meeting. Callander Associates is proceeding with the project based on this understanding. Submitted by: Melinda Wang Callander Associates cc: All attendees 20042_SUM_ComMtg# 1 © copyrighted 2021 Callander Associates Landscape Architecture, Inc. February 19, 2021 Meeting Summary Alma/ Churchill Safety Improvements RE: PABAC Meeting #1 Date: February 2, 2021 Time: 6:15 p.m. to 8:00 p.m. Attendees: City of Palo Alto (City): Ruchika Aggarwal Rafael Rius Ripon Bhatia Joanna Chan Sylvia Star -Lack www.callanderassociates.com Recreate Educate Live+Work Connect Sustain ruchika.aagarwal@cityofpaloalto.org rafael.rius@cityofpaloalto.org ripon.bhatia@cityofpaloalto.org Joanna.chan@cityofpaloalto.org sylvia.star-lack@cityofpaloalto.org City of Palo Alto Pedestrian and Bicycle Advisory Committee (PABAC): Ken Joye Robert Neff Cedric de la Beaujardiere Cathy Durham Eric Nordman Rob Robinson Stephen Rock Art Liberman Kathy Durham Not present: Arnout Boelens, Nicole Zoeller Boelens, Bill Courington, Penny Ellson, Paul Goldstein, Jane Rothstein, Richard Swent, Alan Wachtel, Bill Zauman BKF Engineers (BKF): Jason Mansfield Jonathon Centofranchi jmansfield@bkf.com jcentofranchi@bkf.com Callander Associates (CA): Marie Mai mmai@callanderassociates.com The purpose of this virtual meeting was to introduce the project, present existing conditions, and receive feedback from the Pedestrian and Bicycle Advisory Committee (PABAC) on preliminary designs. A formal presentation was followed by an opportunity for PABAC members to share their questions and comments. Due to time constraints not every committee member was able to verbally share their feedback. Instead, they were encouraged to submit follow-up questions via e-mail to staff. Items noted below were discussed and/or decided upon in our meeting. BURLINGAME 1633 Bayshore Highway, Suite 133 Burlingame, CA 94010 650.375.1313 GOLD RIVER 12150 Tributary Point Drive, Suite 140 Gold River, CA 95670 916.985.4366 .1C ; E: 2025 Gateway Place, Suite 285 San Jose, CA 95110 408.275.0565 Meeting Summary Alma / Churchill Safety Improvements RE: PABAC Meeting #1 February 2, 2021 Page 2 of 3 Item 1. Can the connection between westbound Churchill Avenue to northbound Embarcadero trail/bike path be improved? Can the train horn frequency be reduced? 2. One person felt the "B to Z" bike movement is unsafe and not addressed, while another felt the opposite because of the very few cars and the larger volume of bicyclists 3. Bicyclists are uncomfortable or simply cannot make the Churchill crossing at Paly driveway/Castilleja Avenue because of the large volume of cars with many different turning movements. Response Opportunities to improve the path connection will be evaluated. The horn frequency is a federal requirement so cannot be changed. Noted Noted 4. The XCAP project is still a few years Noted away from being implemented, so these project improvements would be beneficial to the community. Committee member supported the concept with the stormwater component (ie. Concept 2). 5. Many students end up on the "wrong" side of Churchill Avenue when heading eastbound because they're coming from the Embarcadero bike path. Can a pedestrian/bike only or scramble phase be considered at this intersection? 6. Evaluate afternoon signal phasing to encourage "proper" bicycle circulation. Can the Y to Z crosswalk have priority over the B to C crosswalk? A scramble phase would cause significant delay because of the train pre-emption so would not be feasible at this intersection. Phasing will be evaluated. 7. Consider a bike box between the Bike box and other enhancements will be railway and Alma Street to give evaluated. bicyclists more space. 8. Consider restricting right turns on westbound Churchill Avenue during Right -turn restriction to be evaluated. 20042_SUM_PABACMtg# 1 .docx © copyrighted 2021 Calla nder Associates Landscape Architecture, Inc. Meeting Summary Alma / Churchill Safety Improvements RE: PABAC Meeting #1 February 2, 2021 Page 3 of 3 morning hours in addition to the existing morning through -restriction. 9. Will Caltrain fence locations be modified at locations A and B to align with the new crosswalk? 10. Committee member supports the larger queuing space, particularly as shown in Concept #2. Continue evaluating ways to improve pedestrian/bike circulation. Preliminary Concept #1 CALTRAIN TRACKS A CHURCHILL AVENUE ❑x 777-77 Fence locations will be evaluated. Preliminary Concept #2 CHURCHILL AVENUE CALTRAIN TRACKS The information above is Callander Associates' understanding of items discussed and decisions reached at the meeting. Callander Associates is proceeding with the project based on this understanding. Submitted by: Melinda Wang Callander Associates cc: All attendees 20042_SUM_PABACMtg# 1 .docx © copyrighted 2021 Callender Associates Landscape Architecture, Inc. DRAWING NAME: K:\2019\191912_Pal oAlto_ChurchillAve\ENG\EXHIBITS\Pr oposed_PIan.AIternat ives_Exhibit\Paving_Limits_Exhibit.dwg PLOT DATE: 03-11-21 PLOTTED BY: y eej 3/A. ZY *L4.UO, 10.X/ l( CENTER LINE OF ACCESSIBLE RAMP STA. 29+29.16, 48.05' R SIDEWALK TRENCH STA . 29 +29 .12, 62 .95' R END SIDE WALK STA. 29+41.12, 60.18' R 2' CURB PERFORA770N STA. 29+41.12, 62.98' R MATCH EX CURB END CURB STA. 29+41.72, 42.04' R \ STA. 29AT08,1111"9S4A CENTER LINE OF ACCESSIBLE RAMP OSTA. 29+65.35, 63 .04' R O MATCH EX CURB BEGIN CURB STA. 29+76 .86, 6307 " R 22 BEGIN SIDEWALK STA. 29+69.17, 56.32' R 20" TREE STA. 29+6535, 4518' R BC ® STA. 29+69.02, 31.59' R CENTER LINE OF ACCESSIBLE RAMP STA. 29+79.64, 21.35' R CENTER LINE OF ACCESSIBLE RAMP STA. 29+92.35, 18. 78' R EC STA 30+18.10, 28.86' R 22 END -SIDEWALK 1 STA. 30+18.09, 1818' R 0 MATCH EX. CURB END CURB MARIPOSA AVE \ \\ \ ��'�; \• II I1 I1 I1 II 1I BC STA . 29 +18.54 , 19 .35' L BEGIN FLUSH ACCESS STA. 29 +18.39, 29.14' L END AC PA774 STA. 29+2225, 37 .17' L MATC H EX . AC STA. 29+27.89, 37 .74' L END FLUSH ACCESS END CURB & SIDE WALKC^ STA . 29+2794 , 33.47' L /� EC STA. 29+66 .48 3715 BEGIN FLUSH ACCESS STA. 29+84.03, 37 .23' L END SIDEWALK & PATH 15, 18.77' L 4CCESS rir (+f'lltl !9Ilfll • 11.4.1: le.". e, I.. 11111.1M1111:1111i,1t11'11111 ••••• .• • • 11••11 ..,,e. e,ree ALMA ST saaaul6u3 3>i8 i Dote 3/10/2021 - ^ Scale AS SHOW N O 3 Design JC • Li / P Dro wn JC . m Approved JM Jo b No 20191912 No. ReWslons PALO ALTO ALMA ST CHURCHILL AVE INTERSECTION IMPRO VEMENT PROJECT CO NCEPTUAL PAVING LIMITS SANTA CLARA COUNTY CALIFORNIA 255 SHO RELINE DRIVE SUITE 200 REDWOOD CITY, CA 94065 (650) 482-6300 www.bkf.co m x PALO ALTO HIGH SCHOOL X�IC�C—X X e ❑ • • 13 Jg L BOL 0 0 0 S —BUS -40 AASHTO 2011 (US) GRAPHIC SCALE 20 0 20 I 00 • • 40 X • 'W/ 4.742 �uu ANIS vw'1v • 0 SSC • -R13' CHURCHILL AVENUE 0 0 40.00 7.00 20.00 S -BUS -40 feet Width : 8.00 Track : 8.00 Lock to Lock Time : 6.0 Steering Angle : 34.4 IT PS I; SCHOOL BUS TURNING MOVEMENT RAILROAD CROSSING SAFETY IMPROVEMENT PLAN - EXISTING ALMA STREET & CHURCHILL AVENUE APRIL 2021 41 1. PREPARED BY BKF ENGINEERS 255 SHORELINE DRIVE 4 SUITE 200 REDWOOD CITY, CA 94065 Ara (650) 482-6300 www.bkf.com JOB NO. 20191912 SHEET 1 OF 3 SHEETS TurningMovementdwg COPYRIGHT © 2021 BKF ENGINEERS PALO ALTO HIGH SCHOOL • • • T. L BOL OOP 0 S—BLJS-40 AASHTO 2011 (US) 0 GRAPHIC SCALE 20 0 20 • 40 0 P.//r7 4 co C s m n nnnn cz.e • o SSC • t MUNN c•) 0 • 40.00 7.00 20.00 S —BUS -40 feet Width : 8.00 Track : 8.00 Lock to Lock Time : 6.0 Steering Angle : 34.4 u CHURCHILL AV8IUE M 41 1. SCHOOL BUS TURNING MOVEMENT RAILROAD CROSSING SAFETY IMPROVEMENT PLAN - ALTERNATIVE 1 ALMA STREET & CHURCHILL AVENUE APRIL 2021 PREPARED BY BKF ENGINEERS 255 SHORELINE DRIVE SUITE 200 REDWOOD CITY, CA 94065 (650) 482-6300 www.bkf.com JOB NO. 20191912 SHEET 2 OF 3 SHEETS TurningMovement.dwg COPYRIGHT © 2021 BKF ENGINEERS GRAPHIC SCALE 20 0 20 • 40 0 1 to m n �n�n��[11 ll R20' Nam R20' cz.e MENEM • o SSC • t Min MUNN u 40.00 7.00 20.00 S —BUS -40 feet Width : 8.00 Track : 8.00 Lock to Lock Time : 6.0 Steering Angle : 34.4 M CHURCHILL AV8IUE Tr 41 1. SCHOOL BUS TURNING MOVEMENT RAILROAD CROSSING SAFETY IMPROVEMENT PLAN - ALTERNATIVE 2 ALMA STREET & CHURCHILL AVENUE APRIL 2021 PREPARED BY BKF ENGINEERS 255 SHORELINE DRIVE SUITE 200 REDWOOD CITY, CA 94065 (650) 482-6300 www.bkf.com JOB NO. 20191912 SHEET 3 OF 3 SHEETS TurningMovement.dwg COPYRIGHT © 2021 BKF ENGINEERS CVTY 0 PALO ALTO City of Palo Alto (ID # 12014) City Council Staff Report Report Type: Action Items Meeting Date: 5/3/2021 Summary Title: Fiscal Year 2021-22 CDBG Annual Action Plan Title: PUBLIC HEARING: Adoption of the Community Development Block Grant Funds (CDBG) Fiscal Year (FY) 2021-22 Annual Action Plan and Adoption of a Resolution Approving the use of CDBG Funds for FY 2021-22 From: City Manager Lead Department: Planning and Development Services Recommendation: The Human Relations Commission (HRC) and staff recommend City Council take the following actions: 1. Adopt the draft Fiscal Year 2021-22 Annual Action Plan (Attachment A) and the associated resolution (Attachment B) allocating Community Development Block Grant (CDBG) funding for Fiscal Year 2021-22; 2. Authorize the City Manager to execute the Fiscal Year 2021-2022 CDBG application to fund the Fiscal Year 2021-2022 Annual Action Plan and any other necessary documents concerning the application, and to otherwise bind the City with respect to the applications and commitment of funds; and 3. Authorize staff to submit the Fiscal Year 2021-2022 Annual Action Plan (Attachment A) to HUD by the May 15, 2021 deadline. Executive Summary: The City of Palo Alto receives funds annually from the U.S. Department of Housing and Urban Development (HUD) as an entitlement city under the Community Development Block Grant (CDBG) program. This report and attachments present the proposed funding allocations and uses of CDBG funds for the Fiscal Year (FY) 2021-22 CDBG funding cycle. City of Palo Alto Page 1 The City received nine applications for funding consideration. On March 11, 2021 the HRC reviewed these applications and recommended the funding allocations for each project as reflected in the draft Annual Action Plan (Attachment A). The Council is asked to review the draft FY2021-22 Annual Action Plan (AAP) and approve the recommended funding allocations identified in the document. Council's approval of the AAP is memorialized by the attached resolution. The City must submit its AAP no later than the May 15, 2021 to HUD. Background: The CDBG program, administered by HUD, provides annual grants on a formula basis to states, cities, and counties. These grants are allocated to develop viable urban communities by providing decent housing, a suitable living environment, and by expanding economic opportunities, principally for low- and moderate -income persons. The HUD regulations require all CDBG funded activities to meet one of the three national objectives listed below: 1. Benefit low -and very -low-income persons; 2. Aid in the prevention or elimination of slums or blight; or 3. Meet other community development needs having particular urgency or posing a serious and immediate threat to the health or welfare of the community. The Palo Alto CDBG program has primarily been focused on meeting the first objective of benefiting low- and very -low-income persons. The applications recommended for funding are consistent with this objective. For general information on the CDBG program, please visit: https://www.hudexchange.info/programs/cdbg-entitlement/. Consolidated Plan & Annual Action Plan HUD requirements include the preparation of a five-year strategic plan of action, referred to as a Consolidated Plan. This plan addresses priority housing and community development needs and sets goals for attaining identified objectives. Currently, Palo Alto's CDBG program is guided by the 2020-2025 Consolidated Planl adopted by Council in 2020. Every year, an Annual Action Plan is prepared to identify the specific projects to be funded by the CDBG program; these projects must further the implementation of the Consolidated Plan strategies. As Council reviews the proposed projects and recommends funding allocations, consistency with the Consolidated Plan goals is a primary consideration. Application Review Process The CDBG funding applications were made available on November 30, 2020. A notice of funding availability (NOFA) was published in the Palo Alto Weekly on November 30, 2020 with completed applications due by January 15, 2021. A mandatory pre -proposal conference was City of Palo Alto Page 2 conducted on December 14, 2020 to assist applicants with program regulations and project eligibility questions. The initial step in the application review process was the determination that the applications were compliant with HUD's eligible activities' and National Objectives.' This process involved staff reviewing the application materials and communicating with the applicant as needed to clarify details in the application. The qualified applications were reviewed on March 1, 2021 by the HRC Selection Committee who made the initial project funding recommendations to the full HRC. At the regularly scheduled public hearing on March 11, 2021, the HRC completed its review and made the funding recommendations reflected in the draft AAP for Council consideration. Once adopted, the AAP will be submitted to HUD as the last step in the process. Annual Action Plan Citizen Participation As per HUD's regulations and the City's adopted Citizen Participation PIan4, the City must ensure adequate citizen participation in the CDBG funding process. Prior to the submission of the AAP to HUD, the City must hold two public hearings; one hearing, followed by a 30 -day circulation and public comment period, followed by one more public hearing. The HRC meeting on March 11, 2021 served as the first public hearing and the City Council meeting scheduled on May 3, 2021 will serve as the second public hearing. After the presentation of the draft FY2021-22 AAP (Attachment A) to the HRC, the AAP was circulated for public review and comments for a required 30 -day period that began on March 15, 2021 and concluded on April 16, 2021. At the time of this report, staff did not receive any public comments on the draft AAP. HRC Review - Recommended Allocation for FY2021-22 The HRC ad hoc Selection Committee, comprised of two HRC members, met on March 1, 2021 to discuss the nine applications and make funding recommendations for the FY 2021-2022 CDBG funding cycle. On March 11, 2021, the HRC considered the funding recommendations of the HRC Selection Committee and reviewed the draft FY2021-22 AAP. The HRC discussed the funding allocations based on application completeness, program budget, availability of additional resources, the federal spending caps, and total available CDBG funds. 2 CDBG Matrix Codes: https://files.hudexchange.info/resources/documents/Matrix-Code-Definitions.pdf 3 CDBG National Objectives: https://www.hudexchange.info/sites/onecpd/assets/File/CDBG-National-Obiectives-Eligible-Activities-Chapter- 3.pdf 'Adopted Citizen Participation Plan 2020: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=51199.36&BIobID=79447 City of Palo Alto Page 3 The HRC inquired about the criteria that was used by the ad hoc Selection Committee for funding recommendations. Additionally, the HRC inquired about the program administration allocation and the responsible entity for monitoring the City's performance as far as the CDBG program administration is concerned. The HRC voted 5-0 to recommend to Council approval of the funding recommendations and adoption of the draft FY 2021-22 AAP. At the time of this report no minutes were available online but a video recording is available for viewing: https://youtu.be/byYMBDbWgjQ?t=534. Discussion: In 2020, the programs funded by CDBG grants continued to provide meaningful assistance to Palo Alto's most vulnerable community members. The majority of those served belonged to special needs populations: homeless, frail elderly, domestic violence victims, and severely disabled persons. As of December 31, 2020, the agencies funded in FY2020-21 provided services to several hundred special needs Palo Alto residents. Services provided include: • Complaint resolution in the Palo Alto Residential Care Facilities • Basic needs day services at the Opportunity Services Center • Counseling, therapy and legal services to victims of domestic violence and their children • Case management services to secure affordable housing for persons with disabilities • Permanent employment for five Downtown Streets Team program participants Additionally, through the CDBG CARES Act funds, as of December 31, 2020, 11 households were provided rental assistance to avoid eviction. In FY2020-21, Ravenswood Family Health Network, with the Palo Alto CDBG funds, purchased a mobile clinic. Through the purchase of the mobile clinic, the agency will provide vaccination services to at least 500 low income and/or uninsured residents of the community. After the pandemic, the mobile clinic will be utilized for additional seven years to provide healthcare and dental needs to the low income and vulnerable residents of Palo Alto. Funds Available for Allocation in FY2021-22 The City has a total of $738,920 to allocate in FY2021-22. This includes $528,961 announced as the City's CDBG entitlement on March 2, 2021, $73,910 from prior year resources, and $136,049 in estimated program income. The recommended allocations continue to address housing and the needs of housing -insecure individuals and households. CDBG Funding Categories and Funding Applications The CDBG program has five primary activity areas to allocate funds to: (1) Public Services, Planning and Administration, (2) Economic Development, (3) Housing Rehabilitation, and (4) Public Improvement, and (5) Facilities. Federal regulations limit the amount that can be spent on two categories: planning and administration and public services. No more than 20% of the City of Palo Alto Page 4 City's entitlement grant and estimated program income for the following year can be spent on planning and administration. Similarly, there is a maximum spending cap of 15% of the grant allocation and 15% of any program income received during the previous fiscal year on the public services category. The amount available to allocate in each of the activity area is summarized below. Table 1: CDBG Funding Categories and Allocation Amounts Funding Categories Allowed Allocation Public Services (15% cap) $80,101 Planning and Administration (20% cap) $133,002 Economic Development, Housing Rehabilitation, and Improvements and Facilities (un-capped) Public $525,817 Total Available for Allocation $738,920 Staff received a total of nine applications that are summarized in the Table 2 below. Detailed descriptions of the funding recommendations and agencies are provided in Attachments A and B. Please note that the City does have to apply for the administration funding to manage the program. Table 2: Summary of Applications and Funding Recommendations Agency/Program Name FY2021 Funding Request HRC Recommendation Public Services Palo Alto Housing Corp/SRO Resident Support $52,249 $24,535 Catholic Charities/ Ombudsman Program for the rights of seniors in long term care facilities. $10,000 $10,000 LifeMoves (formerly Inn Vision)/Opportunity Services Center $65,850 $31,545 Downtown Streets Team/Food Closet/Delivery $60,000 $0 Silicon Valley Independent Living Center/Housing and Emergency Services $28,826 $14,021 Public Services Total (Not to Exceed $80,101) $216,925 $80,101 Planning & Administration Project Sentinel/Fair Housing Services $33,698 $33,698 City of Palo Alto/CDBG Administration $90,000 $99,304 Planning & Administration Total (Not to Exceed $133,002) $127,480 $133,002 Economic Development City of Palo Alto Page 5 Agency/Program Name FY2021 Funding Request HRC Recommendation Downtown Streets Team/Workforce Development Program $336,000 $160,477 Economic Development Total $336,000 $160,477 Rehabilitation Rebuilding Together Peninsula/ Critical health and safety related home repair needs for low-income homeowners. $65,340 $65,340 Ravenswood Family Health Network/ Construction of ADA Ramp $425,000 $300,000 Rehabilitation Total $490,340 $365,340 GRAND TOTAL $738,920 Overall funding availability and federal spending caps limit how funds are distributed to various agencies. Applicants that require CDBG funding to maintain operations and provide services or one-time projects that significantly benefit underserved populations are prioritized over other requests when demand exceeds available funding. There are three new agencies seeking funding this year: Rebuilding Together Peninsula; Ravenswood Family Health Network; and Downtown Food Closet. In prior years the City funded Habitat for Humanity for rehabilitation services but logistical challenges related to the pandemic caused this agency to withdrawal its 2019 application and no new application was filed this year; Rebuilding Together Peninsula provides similar services. Ravenswood Family Health Network proposes a one-time project to reconstruct an accessible ramp served by low income patients with disabilities. The Downtown Streets Team food closet is not recommended for funding for two principal reasons. This agency is receiving funding under the economic development category and its operational support for both programs is provided by the same staff. Additionally, Second Harvest of Silicon Valley sponsors the food resources for this program and is not reliant on CBDG funds to support its program. A minor point but frustrating to the HRC subcommittee was that the Downtown Streets Team grant applications were lacking the quality preparation expected by staff and the subcommittee. All other funding was distributed in a manner to best serve the program recipients and the populations they serve. Policy Implications: All applications recommended for funding in FY2021-22 are consistent with the priorities established in the City's adopted 2020-2025 Consolidated Plan. City of Palo Alto Page 6 Resource Impact: As per HUD's regulations, up to 20% of the total CDBG funding can be used for the CDBG program administration. The City relies on the annual grant funding to pay for the staff that administers the CDBG program (i.e. one half-time City staff and consultant assistance). With the 2020 increase in CDBG funding, due to COVID-19 CARES Act, and the respective increase in program management, the City's administration allocation has not been sufficient to cover the cost for program administration. This shortfall places a burden on the general fund to cover the difference. Due to current and future City budget constraints, starting with FY2022-2023, Planning and Development Services (PDS) will request 100% of the allowable Planning and Administration allocation for the management of the CDBG program. Historically, several measures were taken to minimize any general fund impact for the administration of the CDBG Program. These included streamlining the program to reduce staffing needs and revised monitoring guidelines to improve program efficiency. In past years, PDS staff have been successful in ensuring that the program administration costs stay within the allocated administration funds and general funds are not used to leverage the program administration. However, it is important to note here that administrative funding covers the cost of 0.48 FTE hourly Staff Specialist, consultant costs, and other miscellaneous administration expenses such as newspaper notices. In the absence of the CDBG administrative funding, the City may not be able to administer the program and/or the administrative costs would require funding by the general funds. Stakeholder Engagement: The development of the AAP is significantly informed by public feedback. Therefore, outreach was conducted to encourage maximum stakeholder participation in the CDBG funding allocation process. At the March 11, 2021 HRC meeting, a public comment was provided regarding the program administration allocation to the City and a demand from Downtown Streets Team to release the report prepared as a result of an independent investigation on the harassment claims. Detailed explanation of stake holder engagement is provided in the Background sections "Application Review Process" and "Annual Action Plan Citizen Participation" of the report. Timeline: The funding recommendation made by the City Council will be incorporated into the FY2021-22 AAP. Subsequently, the adopted FY 2021-22 AAP will be submitted to HUD by the May 15, 2021 deadline. Environmental Review: City of Palo Alto Page 7 For purposes of the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA), budgeting by itself is not a project. Prior to commitment or release of funds for each of the proposed projects, staff will carry out the required environmental reviews or assessments and certify that the review procedures under CEQA, HUD and NEPA regulations have been satisfied for each project. Attachments: Attachment A - Draft Fiscal Year 2021-22 Annual Action Plan (PDF) Attachment B - Fiscal Year 2021-22 CDBG Resolution (DOCX) City of Palo Alto Page 8 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan CITY OF PALO ALTO r AlswaN FISCAL YEAR 2021-22 ANNUAL ACTION PLAN DRAFT PUBLIC COMMENT PERIOD March 15, 2021 — April 16, 2021 ADMINISTERED BY: PLANNING AND DEVELOPMENT SERVICES 1 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Table of Contents Executive Summary 2 AP -05 Executive Summary - 91.200(c), 91.220(b) 2 The Process 5 PR -05 Lead and Responsible Agencies - 91.200(b) 5 AP -10 Consultation - 91.100, 91.110, 91.200(b), 91.300(b), 91.215(1) and 91.315(1) 7 AP -12 Citizen Participation - 91.105, 91.115, 91.200(c) and 91.300(c) 17 Expected Resources 20 AP -15 Expected Resources - 91.420(b), 91.220(c)(1,2) 20 Annual Goals and Objectives 23 AP -20 Annual Goals and Objectives - 91.420, 91.220(c)(3)and(e) 23 AP -35 Projects - 91.420, 91.220(d) 25 AP -38 Project Summary 26 AP -50 Geographic Distribution - 91.420, 91.220(f) 32 P-75 Barriers to affordable housing -91.420, 91.220(j) 33 AP -85 Other Actions - 91.420, 91.220(k) 35 Program Specific Requirements 38 AP -90 Program Specific Requirements - 91.420, 91.220(1)(1,2,4) 38 Appendices Appendix A Appendix B Appendix C 1 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Executive Summary AP -05 Executive Summary - 91.200(c), 91.220(b) Introduction The City of Palo Alto (City) Fiscal Year (FY) 2021-22 One Year Action Plan contains the City's one- year plan to carry out housing and community development activities funded by Federal formula grant funds received from the U.S. Department of Housing and Urban Development (HUD), Community Development Block Grant (CDBG) program. This Action Plan covers the second of five program years covered by the City's 2020-2025 Consolidated Plan which was adopted by the Palo Alto City Council on June 15, 2020. The Department of Planning and Development Services is the lead agency for the Consolidated Plan and submits the Annual Action Plan for the City's CDBG program. HUD requires entitlement jurisdictions to submit an annual Action Plan to report the distribution of federal entitlement grant funds over the Consolidated Plan's five-year period identifying how funding allocations help meet the goals covered in the Consolidated Plan. A total of $738,920 is available for funding projects and programs during the 2021 Program Year. The City received $528,961 from the federal CDBG program, approximately $136,049 in program income and $73,910 in reallocated funds from previous years. The City's Action Plan covers the time period from July 1, 2021 to June 30, 2022, (HUD Program Year 2021). The City's FY 2021-22 Action Plan reports on the status of needs and outcomes the City expects to achieve in the coming year. All of the activities mentioned in this Action Plan are based on current priorities. By addressing these priorities, the City hopes to meet those objectives stated in the 2020-2025 Consolidated Plan. All the proposed projects and activities are intended to principally benefit residents of the City who have extremely low-, low- and moderate - income, and populations that have special needs, such as the elderly, disabled, and homeless. Summary of the objectives and outcomes identified in the Plan The City is part of the San Francisco Metropolitan Bay Area, located 35 miles south of San Francisco and 14 miles north of San Jose. The City is located within the County of Santa Clara, borders San Mateo County, and encompasses an area of approximately 26 square miles, one- third of which consists of open space. According to Quick facts data provided by the U.S. Census Bureaus 1 U.S. Census Bureau: https://www.census.gov/quickfacts/fact/table/paloaltocitycal ifornia,US/PST045219. 2 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan The City's total resident population is 65,364. The City has the most educated residents in the country and is one of the most expensive cities to live in. In Silicon Valley, the City is considered a central economic focal point and is home to over 9,483 businesses. The Action Plan provides a summary of how the City will utilizes its CDBG allocation to the meet the needs of the City's lower income population. According to the U.S. census data2, 6.1% of all residents within the City had incomes below the federal poverty level. Additionally, according to the 2019 Point in Time Homeless Census.' There are 299 unsheltered homeless individuals living within the City of Palo Alto. This number represents an increase of 17% from the 256 individuals that were counted in 2017. As mentioned previously, a total of $738,920 is available for funding projects and programs during FY2021-22. The City received $528,961 from the federal CDBG program, approximately $136,049 in program income and $73,910 in reallocated funds from previous years. Table 1, "Fiscal Year 2021 CDBG Budget" below summarizes the uses of the funds proposed during FY 2021-22. Table 1: Fiscal Year 2021 CDBG Budget Applicant Agency Allocation Public Services Palo Alto Housing Corporation - SRO Resident Supportive Services $24,535 Catholic Charities of Santa Clara County — Long Term Care Ombudsman $10,000 LifeMoves — Case Management at Opportunity Center $31,545 Silicon Valley Independent Living Center — Case Management Services $14,021 Sub -total $80,101 Planning and Administration Project Sentinel — Fair Housing Services $33,698 City of Palo Alto Administration $99,304 Sub -total $133,002 Economic Development Downtown Streets — Workforce Development Program $160,477 Sub -total $160,477 Public Facilities and Improvement Ravenswood Family Health Network - Construction of ADA ramp $300,000 Sub -total $300,000 Housing Rehabilitation 2 U.S. Census Bureau: https://www.census.gov/quickfacts/fact/table/paloaltocitycalifornia,US/PST045219. 3 South County Homeless Census and Survey Comprehensive Report: https://www.sccgov.org/sites/osh/Contin uu mofCare/Reportsand Publi cations/Documents/2015%20Sa nta%20Clara%20County%20H omeless%2 OCensus%20and%20Su rvey/2019%20SCC%20Homeless%20Census%20and%20Su rvey%20Report. pdf 3 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Rebuilding Together Peninsula — Safe at Home $65,340 Sub -total $65,340 Grand Total $738,920 Evaluation of past performance The City is responsible for ensuring compliance with all rules and regulations associated with the CDBG entitlement grant program. The City's Annual Action Plans and Consolidated Annual Performance and Evaluation Reports (CAPER) have provided many details about the goals, projects and programs completed by the City. A review of past CAPERs reveals a strong record of performance in the use of CDBG funds. For example, during the 2015-2020 Consolidated Plan period, 244 affordable rental units were rehabilitated, 130 jobs were created or retained, and nearly 2,600 households were assisted through public service activities for low- and moderate - income housing The City evaluates the performance of subrecipients on a semiannual basis. Subrecipients are required to submit semiannual progress reports, which include client data, performance objectives, as well as data on outcome measures. Prior to the start of the program year, program objectives are developed collaboratively by the subrecipient and the City, ensuring that they are aligned with the City's overall goals and strategies. The City utilizes the semiannual reports to review progress towards annual goals. Summary of citizen participation process and consultation process The City solicited input throughout the development of the FY 2021-22 Annual Action Plan. As required by HUD, the City provides multiple opportunities for public review and comment on the Action Plan and on any substantial amendments to it. Per the City's adopted Citizen Participation Plan, the City held a 30 -day public review comment period for the Action Plan. The City published notifications of upcoming public hearings and the 30 -day public review comment period in a local newspaper of general circulation, on the City's CDBG webpage and via email blasts to stake holders. The City held two advertised public hearings on March 11, 2021 and May 3, 2021. The Action Plan 30 -day public review period occurred from March 15, 2021 through April 16, 2021. Summary of public comments [To be updated after close of comment period] There were no public comments received during the public review period. Summary of comments or views not accepted and the reasons for not accepting them [To be updated after close of comment period] The City accepts and responds to all comments that are submitted. As mentioned above, no public comments were received regarding the FY 2021-22 Action Plan. Summary Please see above. 4 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan The Process PR -05 Lead and Responsible Agencies - 91.200(b) Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Table 2: Responsible Agencies Agency Role Name Department/Agency CDBG Administrator Palo Alto City of Palo Alto: Department of Planning and Development Services Narrative The City is the Lead and Responsible Agency for the United States Department of Housing and Urban Development's (HUD) entitlement programs in Palo Alto. The Department of Planning and Development Services is responsible for administering the City's CDBG program. The City joined the HOME Consortium in 2015 and receives federal HOME Investment Partnership (HOME) funds through the County. Entitlement jurisdictions receive entitlement funding (i.e., non-competitive, formula funds) from HUD. HUD requires the City to submit a five-year Consolidate Plan and Annual Action Plan to HUD listing priorities and strategies for the use of its federal funds. The Consolidate Plan helps local jurisdictions to assess their affordable housing and community development needs and market conditions to meet the housing and community development needs of its populations. As a part of the Consolidate Plan process for 2020-2025, the City collaborated with the County of Santa Clara(County) as the Urban County representing the Cities of Campbell, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, and Saratoga; the Cities of Cupertino, Gilroy, Mountain View, Sunnyvale, San Jose, and Santa Clara; and the Santa Clara County Housing Authority (SCCHA) to identify and prioritize housing and community development needs across the region, and to develop strategies to meet those needs. The FY 2021-22 Annual Action Plan represents the second year of CDBG funding of the 2020-2025 Consolidated Plan. 5 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Consolidated Plan Public Contact Information Erum Maqbool, CDBG Staff Specialist City of Palo Alto Department of Planning and Development Services 250 Hamilton Avenue, 5th Floor Palo Alto, CA 94301 E-mail: erum.maqbool@cityofpaloalto.org Phone: (650) 329-2660 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan AP -10 Consultation - 91.100, 91.110, 91.200(b), 91.300(b), 91.215(1) and 91.315(1) Introduction The Action Plan is a one-year plan which describes the eligible programs, projects and activities to be undertaken with funds expected during FY 2021-22 and their relationship to the priority housing, homeless and community development needs outlined in the 2020-25 Consolidated Plan. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)). During Fiscal Year 2021-22, the City will continue to work with non-profit organizations to provide programs and services for low-income households; private industry, including financial and housing development groups, to encourage the development of affordable housing opportunities regionally and within the City; and other local jurisdictions, including the County of Santa Clara, in carrying out and monitoring regional projects in a coordinated and cost-effective manner. The City will provide technical assistance to the public service agencies it funds with CDBG dollars and will continue to attend the biweekly Regional CDBG/Housing Coordinators meetings. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness The Santa Clara County Office of Supportive Housing is the administrator of the regional Continuum of Care (CoC). The City continuously coordinates with the Santa Clara County CoC to end and prevent homelessness in the County. City staff attends monthly meetings. The Santa Clara County CoC is a group comprising stakeholders throughout the County, including governmental agencies, homeless service and shelter providers, homeless population, housing advocates, affordable housing developers, and various private parties, including businesses and foundations. The City's representation on the CoC Board is its Human Services Manager. Members of the CoC meet monthly to plan CoC programs, identify gaps in homeless services, establish funding priorities, and pursue a systematic approach to addressing homelessness. City staff, as well as staff of other cities, meet and consult with the County's CoC staff during the bi-weekly countywide CDBG Coordinators Group meetings, and communicate more frequently via email and/or phone on joint efforts. The CoC is governed by the CoC Board, which takes a systems -change approach to preventing and ending homelessness. This same CoC Board is comprised of the same individuals who serve on the Destination: Home (Destination Home) Leadership Board. Destination Home is a public - private partnership that is committed to collective impact strategies to end chronic 7 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan homelessness. Destination Home is the governing body for the CoC and is responsible for implementing by-laws and operational protocols of the CoC. Regional efforts of the CoC include the development of The Community Plan to End Homelessness, which identifies strategies to address the needs of people experiencing homelessness in the County, including chronically homeless individuals and families, families with children, veterans, and unaccompanied youth. The plan also addresses the needs of persons at risk of homelessness. The CoC is now in the process of updating a new plan for the next five years and the City plans to participate in these efforts. Also, during the development of the 2020-25 ConPlan, the City consulted both the CoC and County Office of Supportive Housing for their expertise and experience for identifying community needs. Describe consultation with the Continuums) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS The City is not an ESG entitlement jurisdiction and therefore does not receive ESG funds. However, the City does administer federal grant programs that help homeless and low-income families in Santa Clara County. The City also helps fund and conduct the Point in Time (PIT) count, the biennial regional collaborative effort to count and survey people experiencing homelessness. The latest count and survey were conducted in January 2019. The data from the 2019 County of Santa Clara PIT count is used to plan, fund, and implement actions for reducing chronic homelessness and circumstances that bring about homelessness. The Santa Clara County Office of Supportive Services takes the role of Homeless Management Information System (HMIS) administration. The County, and its consultant Bitfocus, work jointly to operate and oversee HMIS. Both software and HMIS system administration are now provided by Bitfocus. Funding for HMIS in Santa Clara County comes from HUD, the County of Santa Clara, and the City of San Jose. The County's HMIS is used by many City service providers across the region to record information and report outcomes. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities 8 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Table 3: Agencies, Groups, Organizations Who Participated 1 Agency/Group/Organization Boys and Girls Clubs of Silicon Valley Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Consultation? Needs Assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended Santa Clara focus group meeting on 11/7/19 as part of the 2020-25 Consolidated Plan process 2 Agency/Group/Organization Healthier Kids Foundation Santa Clara County Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Consultation? Needs Assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended Santa Clara focus group meeting on 11/7/19 as part of the 2020-25 Consolidated Plan process 3 Agency/Group/Organization Community Services Agency Agency/Group/Organization Type Services -Elderly Persons What section of the Plan was addressed by Consultation? Needs Assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended stakeholder consultation conference call on 11/15/19 as part of the 2020-25 Consolidated Plan process 4 Agency/Group/Organization San Jose Conservation Corps Charter Agency/Group/Organization Type Services -Education What section of the Plan was addressed by Consultation? Needs Assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended Gilroy focus group meeting on 11/18/19 as part of the 2020-25 Consolidated Plan process 9 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan 5 Agency/Group/Organization CommUniverCity San Jose Agency/Group/Organization Type Services -Education What section of the Plan was addressed by Consultation? Needs assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended stakeholder consultation conference call on 11/25/19 and regional forum meeting in San Jose on 11/20/19 as part of the 2020-25 Consolidated Plan process. 6 Agency/Group/Organization The Health Trust Agency/Group/Organization Type Services -Persons with Disabilities Services -Persons with HIV/AIDS Services -Health What section of the Plan was addressed by Consultation? Needs Assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended stakeholder consultation on 11/21/19 as part of the 2020-25 Consolidated Plan process 7 Agency/Group/Organization Rebuilding Together, Silicon Valley Agency/Group/Organization Type Housing What section of the Plan was addressed by Consultation? Strategic plan and needs assessment How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended stakeholder consultation conference call on 11/21/19 and San Jose regional forum on 11/20/19 as part of the 2020-25 Consolidated Plan process 8 Agency/Group/Organization City of Cupertino Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Needs assessment and strategic plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted for consultation as a partner in addressing the needs of the County as part of the 2020-25 Consolidated Plan process 10 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan 9 Agency/Group/Organization City of Gilroy Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Needs assessment and strategic plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was consulted and provided emailed feedback as part of the 2020-25 Consolidated Plan process 10 Agency/Group/Organization City of Mountain View Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Needs assessment and strategic plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended regional forum meeting at Palo Alto on 11/7/19 as part of the 2020-25 Consolidated Plan process 11 Agency/Group/Organization Bill Wilson Center Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Consultation? Needs Assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended Santa Clara focus group meeting on 11/7/19, community meetings on 11/4/19 at Morgan Hill and 11/20/19 at Roosevelt as part of the 2020-25 Consolidated Plan process 12 Agency/Group/Organization Heart of the Valley Agency/Group/Organization Type Services -Elderly Persons What section of the Plan was addressed by Consultation? Needs Assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was consulted through interview questions. Agency provided emailed feedback as part of the 2020-25 Consolidated Plan process 11 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan 13 Agency/Group/Organization City of San Jose Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Needs assessment and strategic plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency was contacted for consultation as a partner in addressing the needs of the County as part of the 2020-25 Consolidated Plan process 14 Agency/Group/Organization City of Morgan Hill Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Needs assessment and strategic plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended regional forum meeting at Morgan Hill on 11/4/19 as part of the 2020-25 Consolidated Plan process 15 Agency/Group/Organization City of Sunnyvale Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Needs assessment and strategic plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended regional forum meeting at Palo Alto on 11/7/19 and provided emailed feedback as part of the 2020-25 Consolidated Plan process 16 Agency/Group/Organization Servant Partners Agency/Group/Organization Type Neighborhood Organization Neighborhood Organization What section of the Plan was addressed by Consultation? Needs Assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Attended community meeting on 11/13/19 at Hillview library as part of the 2020-25 Consolidated Plan process 12 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan 17 Agency/Group/Organization Senior Adults Legal Assistance (SALA) Agency/Group/Organization Type Service -Fair Housing Legal What section of the Plan was addressed by Consultation? Needs assessment and strategic plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended Palo Alto and San Jose public engagement meeting on 11/17/19 and 11/19/19, regional forum meeting on 11/4/19 at Morgan Hill and 11/7/19 at Palo Alto as part of the 2020-25 Consolidated Plan process 18 Agency/Group/Organization HomeFirst Agency/Group/Organization Type Services -homeless What section of the Plan was addressed by Consultation? Needs assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended regional forum meeting at Morgan Hill on 11/4/19 as part of the 2020-25 Consolidated Plan process 19 Agency/Group/Organization Santa Clara County Office of Supportive Housing Agency/Group/Organization Type Other government - County Continuum of Care What section of the Plan was addressed by Consultation? Needs assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended regional forum meeting at Morgan Hill on 11/4/19 and at Palo Alto on 11/7/19 as part of the 2020-25 Consolidated Plan process 20 Agency/Group/Organization City of Santa Clara Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Needs assessment and Strategic Plan 13 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended regional forum meeting at Morgan Hill on 11/4/19 and provided emailed feedback as part of the 2020-25 Consolidated Plan process 21 Agency/Group/Organization Vista Center for the Blind and Visually Impaired Agency/Group/Organization Type Services -Persons with Disabilities What section of the Plan was addressed by Consultation? Needs assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended stakeholder consultation on 12/9/19 as part of the 2020-25 Consolidated Plan process 22 Agency/Group/Organization Destination: Home Agency/Group/Organization Type Services -homeless What section of the Plan was addressed by Consultation? Needs assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended stakeholder consultation on 11/11/19 as part of the 2020-25 Consolidated Plan process 23 Agency/Group/Organization Community Solutions Agency/Group/Organization Type Services -Victims of Domestic Violence What section of the Plan was addressed by Consultation? Needs assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended the AFH and ConPlan joint meeting on 12/11/19 at the Gilroy Council Chambers as part of the 2020-25 Consolidated Plan process 24 Agency/Group/Organization St Mary Parish Agency/Group/Organization Type Neighborhood Organization Neighborhood Organization What section of the Plan was addressed by Consultation? Needs assessment and Strategic Plan 14 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency attended the AFH and ConPlan joint meeting on 12/11/19 at the Gilroy Council Chambers as part of the 2020-25 Consolidated Plan process 25 Agency/Group/Organization Community and Neighborhood Revitalization Committee - Gilroy Agency/Group/Organization Type Community Organization What section of the Plan was addressed by Consultation? Needs assessment and Strategic Plan How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Agency co -hosted the AFH and ConPlan joint meeting on 12/11/18 at the Gilroy Council Chambers as part of the 2020-25 Consolidated Plan process Identify any Agency Types not consulted and provide rationale for not consulting Not applicable. Other local/regional/state/federal planning efforts considered when preparing the Plan Table 4: Other Local / Regional / Federal Planning Efforts Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Regional Continuum of Care Council Identifies housing inventory count to facilitate the provision of housing services to those experiencing homelessness City of Palo Alto Housing Element (2015-2023) City of Palo Alto Identifies barriers to affordable housing, such as land - use controls, inefficiencies of the development review process, and strategies to alleviate such barriers 2012-2014 Comprehensive HIV Prevention and Care Plan Santa Clara County HIV Planning Council for Prevention and Care This plan provides a roadmap for the Santa Clara County HIV Planning Council for Prevention and Care to provide a comprehensive and compassionate system of HIV prevention and care services for the County. This effort aligns with the Strategic Plan's goal to support activities that strengthen neighborhoods through the provision of community services and public improvements 15 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? SCCHA Moving to Work Annual Plan Santa Clara County Housing Authority Addresses housing authority updates and strategies pertaining to public housing and vouchers Regional Housing Need Plan for San Francisco Bay Area Association of Bay Area Governments This plan analyzes the total regional housing need for the County and all of the Bay Area. This effort aligns with the Strategic Plan's goal to assist in the creation and preservation of affordable housing. Community Plan to End Homelessness in Santa Clara Destination: Home The Community Plan to End Homelessness in the County is a five-year plan to guide governmental actors, nonprofits, and other community members as they make decisions about funding, programs, priorities and needs. This effort aligns with the Strategic Plan's goal to support activities to end homelessness Palo Alto's Infrastructure: Catching Up, Keeping Up, and Moving Ahead City of Palo Alto Infrastructure Blue Ribbon Plan This plan details recommendations for infrastructure maintenance and replace, as well as identifies potential sources of funding. This effort aligns with the Strategic Plan's goal to support activities that strengthen neighborhoods through the provision of community services and public improvements City of Palo Alto Comprehensive Plan (2030) City of Palo Alto This plan is the primary tool for guiding future development in Palo Alto. It provides a guide for long - term choices and goals for the City future. This effort aligns with the Strategic Plan's goal to support activities that strengthen neighborhoods through the provision of community services and public improvements Narrative Please see above. 16 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan AP -12 Citizen Participation - 91.105, 91.115, 91.2OO(c) and 91.3OO(c) Summary of citizen participation process/Efforts made to broaden citizen participation. Summarize citizen participation process and how it impacted goal -setting The Planning and Development Services Department is the lead agency for overseeing the development of the Consolidated Plan and Action Plan. Per the City's adopted Citizen Participation Plan, the City is to allow a 30 -day public review and comment period for the Action Plan. The City has published notifications of upcoming public hearings and the 30 -day public review comment period in the local newspaper of general circulation, on its CDBG webpage and via email blasts. The City held two advertised public hearings on March 11, 2021 and May 3, 2021. The Action Plan 30 -day public review period occurred from March 15, 20121 through April 16, 2021. The City has not received any public comments to -date. Citizen Participation Outreach Table 5: Citizen Participation Outreach Mode of Outreach Target of Outreach Summary of response Summary of comments received Summary of comments not accepted/reason Public Hearing Nontargeted/ broad community Von The Human Relations Commission met March 11, 2021 to discuss FY2021- 22 funding funding allocations and review the draft FY2021-22 Annual Action Plan One member of the public provided comments on the funding allocation. Three membersthe members representing two funding applicants provided comments at the meeting. All comments were accepted. Public Hearing Nontargeted/ broad community The City Council met on May 3, 2021 to discuss the FY2021-22 funding allocations and adopt the draft FY2021-22 AAP Update After Meeting Update After Meeting 17 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Mode of Outreach Target of Outreach Summary of response Summary of comments received Summary of comments not accepted/reason Newspaper Ad Nontargeted/ broad community Notice of Public Hearing and Public Comment Period on the Draft AAP was published in the Daily Post on February 25, 2021. Update If Comments Received All comments were accepted. Newspaper Ad Nontargeted/ broad community Notice of Public Hearing and Public Comment Period on the Draft AAP was published in the Daily Post on March 6, 2021. Update If Comments Received All comments were accepted. Newspaper Ad Nontargeted/ broad community Notice of City Council Public Hearing was published in the Daily Post on April 19, 2021. Update If Comments Received All comments were accepted. Website Nontargeted/ broad community Draft AAP FY2021-22 posted at: https://www.city ofpaloalto.org/ci vicax/filebank/bl obdload.aspx?t= 58304.1&BIobID= 80620 Update If Comments Received Update If Comments Received 18 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Email Blast Nontargeted/ Notice of Public Update If Update If broad Hearing and Comments Comments community Public Comment Received Received Period on the Draft AAP was emailed to approximately 55 stakeholders. Email Blast Nontargeted/ Notice of City Update If Update If broad Council Public Comments Comments community Hearing was emailed to approximately 55 stakeholders. Received Received 19 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Expected Resources AP -15 Expected Resources - 91.420(b), 91.220(c)(1,2) Introduction In FY 2021-22, the City will allocate $738,920 to eligible activities that address the needs identified in the Consolidated Plan. It should be noted that while the HUD CDBG allocations are critical, the allocations are not sufficient to overcome barriers and address all needs that low- income individuals and families face in attaining self-sufficiency. The City will continue to leverage additional resources as described below to provide support and services to the populations in need within the community. The following section discusses the anticipated resources available during the next five years for community development activities. Anticipated Resources Table 6: Expected Resources — Priority Table Source of Funds Uses of Funds Expected Amount Available Year 2 Narrative Description Program: CDBG Annual $ Program Income: $ Prior Year: $ Total: $ Public - Federal Admin and Planning Economic Development Housing Public Improvement Public Services 528,961 136,049 73,910 738,920 CDBG funds will be used for the creation and preservation of affordable rental units, improvements in lower income neighborhoods, and public services that benefit low income and special needs households Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied Entitlement Funds Leverage, in the context of the CDBG and HOME Investment Partnerships Program (HOME), means bringing other local, state, and federal financial resources to maximize the reach and 20 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan impact of the City's HUD Programs. HUD, like many other federal agencies, encourages the recipients of federal monies to demonstrate that efforts are being made to strategically leverage additional funds in order to achieve greater results. The City joined the Santa Clara County's HOME Consortium in 2015 and does not receive federal HOME funds on an entitlement basis from HUD. The HOME Consortia consists of the cities of Cupertino, Gilroy, Palo Alto, and the Urban County. HOME funds can be used to fund eligible affordable housing projects for acquisition, construction and rehabilitation. Starting in FY 2015- 16 developers of affordable housing projects were eligible to competitively apply through an annual RFP process directly to the County for HOME funds to help subsidize affordable housing projects in Palo Alto. Applications will be directly submitted through the County's request for proposal process for available HOME funds. Certain nonprofit organizations known as Community Housing Development Organizations (CHDOs) may also apply for funding from State HCD for housing projects located within Palo Alto. The City received one HOME grant from 1992 HOME funding for the Barker Hotel project. Proceeds from HOME loan repayments must be deposited into a HOME Program Income Fund and used in accordance with the HOME program regulations. In addition, the County will only fund a project that has the local support of the City. If the City receives HOME dollars from its participation in the HOME consortium, the required 25 percent matching funds will be provided from the City's Affordable Housing Fund, which is comprised of two sub -funds: The Commercial Housing Fund and the Residential Housing Fund. To date, no projects within the City have been funded through the HOME Consortium. Moving forward, the City plans to increase outreach to developers in the City to provide additional information on the HOME Consortium and available funding. Other State and Federal Grant Programs In addition to the CDBG entitlement dollars, the federal government has several other funding programs for community development and affordable housing activities. These include: Section 8 Housing Choice Voucher Program, Section 202, Section 811, the Federal Home Loan Bank Affordable Housing Program (AHP), and others. It should be noted that in most cases the City would not be the applicant for these funding sources as many of these programs offer assistance to affordable housing developers rather than local jurisdictions. The State of California has recently passed approximately 20 bills with the intent of increasing or preserving affordable housing with the State. According to the Governor's State of the State address, bills that help increase housing production, both market -rate and affordable, will be a priority in 2020. The City will continue to track and look for opportunities to leverage State resources for the City. Local Housing and Community Development Sources Other local resources that support housing and community development programs include: 21 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan • Palo Alto Commercial Housing Fund, which is for the development of workforce units and paid by mitigation fees on commercial and industrial projects; and • Palo Alto Residential Housing Fund, which is for the development of below market rate (BMR) housing units and paid by miscellaneous funding sources. The City will continue to seek opportunities for projects that meet local bond requirements in order to bring additional resources to help the City's affordable housing shortage. If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City has no surplus public land. However, in 2019, the Governor Newsome signed Executive Order N-06-19 that ordered the California Department of General Services (DGS) and the California Department of Housing and Community Development (HCD) to identify and prioritize excess state-owned property and aggressively pursue sustainable, innovative, cost-effective housing projects. There is no excess state property in the City of Palo Alto. Discussion Please see information provided in previous sections. 22 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Annual Goals and Objectives AP -20 Annual Goals and Objectives - 91.420, 91.220(c)(3) and(e) Goals Summary Information Table 7: Goals Summary Goal Name Start End Category Area Needs Addressed Fund Goal Outcome Indicator Affordable Housing 2020 2025 Affordable Housing Citywide Affordable Housing CDBG: $65,340 Homeowner Housing Rehabilitated: 5 Household Housing Units Homelessness 2020 2025 Homeless Citywide Homelessness CDBG: $56,080 Public service activities other than Low/Moderate Income Housing Benefit: 161 Persons Assisted Strengthen Neighborhoods 2020 2025 Non- Homeless Special Needs Non -Housing Community Development Citywide Community Services and Public Improvements CDBG: $324,021 Public service activities other than Low/Moderate Income Housing Benefit: 2077 Persons Assisted Fair Housing 2020 2025 Non -Housing Community Development Citywide Fair Housing CDBG: $33,698 Public service activities other than Low/Moderate Income Housing Benefit: 15 Persons Assisted Economic Development 2020 2025 Non -Housing Community Development Citywide Economic Development CDBG: $160,477 Jobs created/retained: 14 Jobs 23 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Goal Descriptions 1 Goal Name Affordable Housing Goal Description Assist in the creation and preservation of affordable housing for low income and special needs households. 2 Goal Name Homelessness Goal Description Support activities to prevent and end homelessness, such as funding affordable housing opportunities, resource centers for homeless individuals, and support for tenants of single -room occupancy units. 3 Goal Name Strengthen Neighborhoods Goal Description Provide community services and public improvements to benefit low-income and special needs households. This includes assisting those with disabilities to transition from unstable housing to permanent housing, supporting residents of long-term care facilities, and supporting individuals experiencing domestic violence. 4 Goal Name Fair Housing Goal Description Promote fair housing choice by funding fair housing organizations to provide fair housing services, such as education, tenant -landlord mediation, and testing. 5 Goal Name Economic Development Goal Description Support economic development activities that promote employment growth and help lower -income people secure and maintain jobs. This includes funding nonprofits working toward developing the skills of low-income and homeless individuals. 24 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan AP -35 Projects - 91.420, 91.220(d) Introduction The Consolidated Plan goals below represent high priority needs for the City of Palo Alto (City) and serve as the basis for the strategic actions the City will use to meet these needs. The goals, listed in no particular order, are: 1. Assist in the creation and preservation of affordable housing for low income and special needs households. 2. Support activities to end homelessness. 3. Support activities that strengthen neighborhoods through the provision of community services and public improvements to benefit low income and special needs households. 4. Promote fair housing choice. 5. Expand economic opportunities for low income households. No. Project Name 1. Ravenswood Family Health Network - ADA Accessible Clinic Entrance and Exit at the MayView Palo Alto Clinic 2 Catholic Charities of Santa Clara County - Long Term Care Ombudsman 3. LifeMoves - Opportunity Services Center and Hotel De Zink (HDZ): Case Management 4 Palo Alto Housing Corporation - Single Room Occupancy (SRO) Support Services 5 Silicon Valley Independent Living Center- Housing and Emergency Services for Persons with Disabilities 6. Project Sentinel - Fair Housing Services 7. City of Palo Alto - Planning and Administration 8. Downtown Streets Inc. - Workforce Development Program. 9. Rebuilding Together Peninsula — Safe at Home Table 8: Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The City awards CDBG funding to projects and programs that will primarily benefit low-income, homeless and special needs households. The City operates on a two-year grant funding cycle for CDBG public service grants and a one-year cycle for CDBG capital housing rehabilitation and public facilities and improvement projects. Projects are only considered for funding within the Consolidated Plan period if they address the goals discussed above. 25 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan AP -38 Project Summary Project Summary Information 1 Project Name Ravenswood Family Health Network: ADA Accessible Clinic Entrance and Exit at the Palo Alto Clinic Target Area Citywide Goals Supported Strengthen Neighborhoods Needs Addressed Community Services and Public Improvements Funding CDBG: $300,000 Description This project will help in the creating a safe and accessible ADA entrance and exit to the Palo Alto Clinic at 270 Grant Ave, Palo Alto to allow for adequate social distancing to prevent the spread of COVID-19 as well as improve patients' access to the clinic. Target Date 6/30/2022 Estimate the number and type of families that will benefit from the proposed activities Approximately 2,000 Palo Alto residents will benefit from the proposed activity Location Description Citywide Planned Activities Project activities include removal of the existing ramp and replacement with an ADA accessible ramp and a stair option. Additionally, a motion sensor door will be installed to allow safe and easy access to the clinic. 2 Project Name Catholic Charities of Santa Clara County: Long Term Care Ombudsman Target Area Citywide Goals Supported Strengthen Neighborhoods Needs Addressed Community Services and Public Improvements Funding CDBG: $10,000 Description Long -Term Care Ombudsman Program. Eligible Activity (Matrix Code):05A. CDBG National Objective: 570.208(a)(2). CDBG Citation:570.201(e). Recipient Type: LMC Target Date 6/30/2022 26 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Estimate the number and type of families that will benefit from the proposed activities The program will provide advocacy and complaint investigation for 50 elderly residents of long-term care facilities in Palo Alto. Location Description Long-term care and skilled nursing facilities throughout the City. Planned Activities Regular contact with Palo Alto Residential Care Facilities to observe and monitor conditions of care. 3 Project Name LifeMoves - Opportunity Services Center and Hotel De Zink (HDZ): Case Management Target Area Citywide Goals Supported Homelessness Needs Addressed Homelessness Funding CDBG: $31,545 Description Opportunity Services Center Eligible Activity (Matrix Code):03TCDBG National Objective: 570.208(a)(2). CDBG Citation:570.201(e). Recipient Type: LMC Target Date 6/30/2021 Estimate the number and type of families that will benefit from the proposed activities 30 unduplicated individuals (homeless and/or very low income individuals per year) will receive case management services including assistance with housing/job searches, referrals and mentoring at the Opportunity Services Center and Hotel De Zink. Location Description 33 Encina Way, Palo Alto, CA 94301 Planned Activities Case management services will be provided to Opportunity Services Center and Hotel De Zink clients in locating housing and/or employment and be connected to benefits. 4 Project Name PAHC Management and Services Corporation Target Area Residents of Barker Hotel (25 units) and Alma Place (106 units) Goals Supported Homelessness Needs Addressed Homelessness Funding CDBG: $24,535 27 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Description SRO Resident Support Program. Eligible Activity (Matrix Code):05OCDBG National Objective:570.208(a)(2). CDBG Citation:570.201(e). Recipient Type: LMC Target Date 6/30/2022 Estimate the number and type of families that will benefit from the proposed activities Case management and support counseling services will be provided to residents of Barker Hotel and Alma Place Location Description 439 Emerson Street, Palo Alto, CA 94301 735 Alma Street Palo Alto, CA 94301 Planned Activities Palo Alto Housing Corporation engages a service coordinator to provide 40 hours weekly services to provide case management and support counseling services to residents at Alma Place and Barker Hotel to help them maintain housing stability. Activities include financial counseling, health maintenance, information and referral, problem solving, employment assistance, crisis intervention and case management. Both Alma Place and Barker Hotel are single -room occupancy facilities. 5 Project Name Silicon Valley Independent Living Center: Housing and Emergency Housing Services. Target Area Citywide Goals Supported Strengthen Neighborhoods Needs Addressed Community Services and Public Improvements Funding CDBG: $14,021 Description Housing and Emergency Housing Services. Eligible Activity (Matrix Code):05B. CDBG National Objective:570.208(a)(2). CDBG Citation:570.201(e). Recipient Type: LMC Target Date 6/30/2022 Estimate the number and type of families that will benefit from the proposed activities 27 unduplicated Palo Alto residents will benefit from one on one housing assistance. Location Description Citywide 28 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Planned Activities Silicon Valley Independent Living Center provides assistance for individuals with disabilities and their families to transition from homelessness, health care facilities, unstable or temporary housing to permanent affordable, accessible, integrated housing with emergency assistance, security deposits, rent, information, and referral, and other basic essentials. 6 Project Name Project Sentinel - Fair Housing Services Target Area Citywide Goals Supported Fair Housing Needs Addressed Fair Housing Funding CDBG: $33,698 Description Fair Housing Services. Eligible Activity (Matrix Code):21D. CDBG National Objective:570.208(a)(2). CDBG Citation: 570.206(c). Recipient Type: LMC Target Date 6/30/2022 Estimate the number and type of families that will benefit from the proposed activities 15 unduplicated individuals will be provided with fair housing services of complaint counseling, investigation and where appropriate enforcement referral. Location Description Citywide Planned Activities Project Sentinel will provide community education and outreach regarding fair housing law and practices, investigation, counseling and legal referral for victims of housing discrimination, and analyses for City staff and officials regarding fair housing practices. California and federal fair housing laws assure specific protected classes the right to be treated in terms of their individual merits and qualifications in seeking housing. Unfortunately, some people are not aware of the law or their rights. 7 Project Name City of Palo Alto - Planning and Administration Target Area Citywide Goals Supported Affordable Housing Homelessness Strengthen Neighborhoods Fair Housing Economic Development 29 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Needs Addressed Affordable Housing Homelessness Community Services and Public Improvements Fair Housing Economic Development Funding CDBG: $99,304 Description Planning and Administration: CDBG Citation: 570.206(a) Target Date 6/30/2022 Estimate the number and type of families that will benefit from the proposed activities The City will provide general administrative support to the CDBG program. Location Description Citywide Planned Activities Administer the Administrative costs for the overall management, coordination, and evaluation of the CDBG program, and the project delivery costs associated with bringing projects to completion. 8 Project Name Downtown Streets Inc. - Workforce Development Program. Target Area Citywide Goals Supported Economic Development Needs Addressed Economic Development Funding CDBG: $160,477 Description Workforce Development Program. Eligible Activity (Matrix Code): 05H.CDBG National Objective: 570.208(a)(2)(A). CDBG Citation: 570.204(a)(2). Recipient Type: LMC Target Date 6/30/2022 Estimate the number and type of families that will benefit from the proposed activities 14 unduplicated homeless and unemployed persons will be placed in jobs through job training/employment readiness classes and outreach to local employers. Location Description Citywide 30 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Planned Activities The Workforce Development Program will provide a transition from unemployment and homelessness to regular employment and housing through case management, job training, mentoring, housing, and transportation assistance. Downtown Streets Team will screen and prepare applicants and will use their community connections to provide training and job opportunities. 9 Project Name Rebuilding Together Peninsula — Safe at Home Target Area Citywide Goals Supported Affordable Housing Needs Addressed Affordable Housing Funding CDBG: $65,340 Description Preserves affordable housing by transforming homes through critical repairs and accessibility modifications, at no cost to the service recipient. The majority of the low-income homeowners served will be elderly seniors and/or people with disabilities, who are physically and financially unable to maintain safe living conditions for themselves and their families Target Date 6/30/2022 Estimate the number and type of families that will benefit from the proposed activities 5 households , ,..P11%,,N Location Description Citywide Planned Activities Provide home safety repairs, mobility and accessibility improvements for low- income households in Palo Alto with the primary consideration being the correction of safety hazards. 31 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan AP -50 Geographic Distribution - 91.420, 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City allocates CDBG funds to benefit low -moderate income (LMI) households and does not have target areas. Instead, the City focuses its services and capital improvements across the City as a whole. Geographic Distribution Table 9: Geographic Distribution Target Area Percentage of Funds Citywide 100% Rationale for the priorities for allocating investments geographically Not applicable. Discussion Please see discussion above. s 32 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan AP -75 Barriers to affordable housing -91.420, 91.22O(j) Introduction The incorporated and unincorporated jurisdictions within the County face barriers to affordable housing that are common throughout the Bay Area. High on the list of market barriers is the lack of developable land, which increases the cost of available lands and increases housing development costs. Local opposition is another common obstacle as many neighbors have strong reactions to infill and affordable housing developments. Their opposition is often based on misconceptions, such as a perceived increase in crime; erosion of property values; increase in parking and traffic congestion; and overwhelmed schools. However, to ensure a healthy economy the region must focus on strategies and investment that provide housing for much of the region's workforce — for example, sales clerks, secretaries, waiters, baristas, teachers, and health service workers — whose incomes significantly limit their housing choices. It should be noted that in a constrained housing supply market, when housing developments produce housing that is relatively affordable, higher income buyers and renters generally outbid lower income households. A home's final sale or rental price will typically exceed the projected sales or rental costs. Public subsidies are often needed to guarantee affordable homes for low and moderate income households. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment Palo Alto is addressing the barriers to affordable housing through: • Context -Based Design Codes: The City adopted form -based codes in 2006 to ensure and encourage residential development by following context -based design guidelines to incentivize increased density needs. • Density Bonus Ordinance: The City adopted a Density Bonus Ordinance in January 2014 to allow for bonuses of 20 to 35 percent, depending on the amount and type of affordable housing provided, the regulations also allow for exceptions to applicable zoning and other development standards, to further encourage development of affordable housing. • Below Market Rate (BMR) Housing Program: Established in 1974, the City's BMR requires developers to provide a certain percentage of units as BMR in every approved project of three units or more. The program originally required that for developments on sites of less than five acres, the developer must provide 15 percent of the total housing units as BMR housing units. If the site was larger than five acres, the developer was required to provide 20 percent of the units as BMR housing. The City of Palo Alto have historically used in -lieu fees and the use of development impact fees charged on new, market -rate housing and/or commercial development. The City updated its Commercial and Residential Impact Fee Nexus Studies and adopted two ordinances to 33 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan make changes to its BMR program and adopted a new fee structure. The ordinances became effective on June 19, 2017. • Fair Housing: The City provides funding to Project Sentinel. Project Sentinel provides expertise in fair housing law and tenant -landlord disputes. Services include information, referrals, community outreach and education. In addition, Project Sentinel resolve fair housing complaints via investigation, mediation, education and outreach to both property owners and tenants about fair housing policies. • Housing Implementation Ordinance (HIP): Effective May 2, 2019, this Ordinance adopted changes to the following zoning districts: Citywide — where multifamily uses are permitted, Multifamily Residential Districts (RM), Downtown (CD -C), California Avenue (CC ((2)), and El Camino Real (CS and CN). • Affordable Housing (AH) Combining District: In 2018, The City Council adopted the Affordable Housing Combining District to provide flexible development standards beyond the State Density Bonus Law to allow 100% affordable housing projects located in a commercial zoned area. • Workforce Housing (WH) Combining District: The City Council also adopted in 2018 the Workforce Housing Combining District to encourage the development of housing within half -mile of major fixed rail transit by modifying flexible development standards for the public facilities (PF) zoning district. Discussion Please see above. \kN. 34 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan AP -85 Other Actions - 91.420, 91.220(k) Introduction This section discusses the City's efforts in addressing the underserved needs, expanding and preserving affordable housing, reducing lead -based paint hazards, and developing institutional structure for delivering housing and community development activities. Actions planned to address obstacles to meeting underserved needs The diminishing amount of funds continues to be the most significant obstacle to addressing the needs of underserved populations. To address this, the City supplements its CDBG funding with other resources and funds, such as: • In FY2020-21, The City's Human Service Resource Allocation Process (HSRAP) provided $549,306 from the General Fund in support of human services. The HSRAP funds, in conjunction with the CDBG public service funds, are distributed to local non-profit agencies. Additionally, approximately $78,000 was provided to nonprofit organizations serving Palo Alto residents with short-term and/or urgent funding to address emergency, critical or emerging human services needs through the Emerging Needs Fund. • The Palo Alto Commercial Housing Fund is used primarily to increase the number of new affordable housing units for Palo Alto's work force. It is funded with mitigation fees required from developers of commercial and industrial projects. • The Palo Alto Residential Housing Fund is funded with mitigation fees provided under Palo Alto's BMR housing program from residential developers and money from other miscellaneous sources, such as proceeds from the sale or lease of City property. The Residential Housing Fund is used to assist new housing development or the acquisition, rehabilitation or the preservation of existing housing for affordable housing. • The City's Below Market Rate Emergency Fund was authorized in 2002 to provide funding on an ongoing basis for loans to BMR owners for special assessment loans and for rehabilitation and preservation of the City's stock of BMR ownership units. • HOME Program funds are available on an annual competitive basis through the State of California HOME program, and the County's HOME Consortium. • The Housing Authority of the County of Santa Clara (HACSC) administers the federal Section 8 program countywide. The program provides rental subsidies and develops affordable housing for low income households, seniors and persons with disabilities living within the County. Actions planned to foster and maintain affordable housing The City will foster and maintain affordable housing by continuing the following programs and ordinances: • The Below Market Rate Emergency Fund which provides funding on an ongoing basis for loans to BMR owners for special assessment loans and for rehabilitation and preservation of the City's stock of BMR ownership units. • The Commercial Housing Fund is used primarily to increase the number of new affordable housing units for Palo Alto's work force. 35 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan • The Residential Housing Fund is used to assist new housing development or the acquisition, rehabilitation or the preservation of existing housing for affordable housing. • The Density Bonus Ordinance adopted by the City Council in January 2014. The density bonus regulations allow for bonuses of 20 to 35 percent, depending on the amount and type of affordable housing provided. • The City's participation in the County's HOME Consortium will allow developers of affordable housing projects to be eligible to competitively apply through an annual RFP process directly to the County for HOME funds to help subsidize affordable housing projects in Palo Alto, including acquisition, construction and rehabilitation. Actions planned to reduce lead -based paint hazards The City's housing and CDBG staff provides information and referral to property owners, developers, and non-profit organizations rehabilitating older housing about lead -based paint (LBP) hazards. Any house to be rehabilitated with City financial assistance is required to be inspected for the existence of LBP and LBP hazards. The City will provide financial assistance for the abatement of LBP hazards in units rehabilitated with City funding. The City also requires that contractors are trained and certified in an effort to decrease the risk of potential use of LBP in new units. All development and rehabilitation projects must be evaluated according to HUD's Lead Safe Housing Rule 24 CFR Part 35. Actions planned to reduce the number of poverty -level families The City, in its continuing effort to reduce poverty, will prioritize funding agencies that provide direct assistance to the homeless and those in danger of becoming homeless. In FY 2021-2022, these programs will include the following: • LifeMoves provides basic necessities for persons who are homeless or at risk of becoming homeless. The Opportunity Services Center is a comprehensive, one -stop, multi -service, day drop -in center that provides critical services for homeless Palo Alto residents. Specifically, the facility provides showers, laundry, clothing, snacks, case management, and shelter/housing referral services. • Palo Alto Housing Corporation will provide counseling and supportive case management services for low-income residents of single -room occupancy facilities to help them maintain housing stability. Activities include financial counseling, health maintenance, information and referral, problem solving, employment assistance, crisis intervention, and case management. • Downtown Streets Team works to reduce homelessness through a "work first" model. Downtown Streets Team uses its community connections to provide training and job opportunities to homeless people, specifically in the downtown area. Actions planned to develop institutional structure The City is striving to improve intergovernmental and private sector cooperation to synergize efforts and resources and develop new revenues for community service needs and the production of affordable housing. Collaborative efforts include: 36 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan • Regular bi-weekly meetings between entitlement jurisdictions at the CDBG Coordinators Meeting and Regional Housing Working Group. • Joint jurisdiction Request for Proposals and project review committees. • Coordination on project management for projects funded by multiple jurisdictions. • HOME Consortium meetings between member jurisdictions for affordable housing projects. Actions planned to enhance coordination between public and private housing and social service agencies The City benefits from a strong jurisdiction and region -wide network of housing and community development partners, such as the County and the Continuum of Care. To improve intergovernmental and private sector cooperation, the City will continue to participate with other local jurisdictions and developers in sharing information and resources. In addition to the actions listed above, the City will continue to coordinate with the City's human services funding efforts to comprehensively address community needs. Discussion Please see discussions above. 37 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Program Specific Requirements AP -90 Program Specific Requirements - 91.420, 91.220(I)(1,2,4) Introduction The following provides additional information about the CDBG program income and program requirements. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 136,049 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float -funded activities 0 Total Program Income: 136,049 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00 Discussion Please see discussion above. 38 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan APPENDIX A PUBLIC COMMENTS Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan The Draft FY2021-22 Annual Action Plan was circulated for Public Comments and Review from March 15, 2021 through April 16, 2021. During the 30 days public comment and review period time, no comments were received Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan APPENDIX B PUBLIC HEARING NOTIFICATIONS 7 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Monday, November 30, 2020 Daily Post 5 OBITUARIES Richard J. Pollak, 95 Richard Pollak, a World War II vet- eran and an aeronautical and aerospace engineer from Los Altos, has died. He was 95. Pollak, who died on Nov. 16, was born in Milwaukee to Lillian Fried- lander Pollak and Joseph Pollak. During World War II he served in the U.S. Air Force in Burma and India as an engineer -gunner on B-25 bombers, flying 59 combat missions and receiv- ing the Distinguished Flying Cross. Pollak became an aeronautical and aerospace engineer after studying at Caltech and the University of Michi- gan. In the 1950s, he participated in pi- oneering work on "fly -by -wire" control systems for jet aircraft, working at Hon- eywell in Minneapolis and Northrup in Southern California. Pollak, who moved to Palo Alto in 1957, worked for most of his career at Lockheed in Sunnyvale on satellite sys- tems until his retirement in 1992. He was preceded in death by his wife, Anne Fishman Pollak; and sister, Joan Kan. Pollak is survived by daughters, Su- sanna Lea and Jody Pollak; son, Daniel Pollak; and granddaughters, Jasmin and Jenna Mould. Joel K. Straus, 73 Joel Keith Straus, a lawyer who lived in Mountain View, has died. He was 73. Straus, who died on Nov. 17, was born to Mollie and Jack Straus on Oct. 25, 1947, in Chicago. He received a history degree from UCLA and a law degree from UC-Hast- ings College of Law in San Francisco. Straus, who practiced family law for 40 years, served as president of the San Mateo County Bar Association and was a law professor at San Francisco State. Straus, who moved to Mountain View in 2013, was a member of Penin- sula Sinai Congregation in Foster City. He is survived by his wife, Linda Straus; son, Jonathan Straus (Ashley); daughter, Erica Rosen (David); grand- children, Ben Straus, Sam Straus, El- liott Rosen and Amalia Rosen; sister, Vivian Yahiro; sister-in-law, Joyce Rob- bins; and mother-in-law, Sybil Kuby. • Signage • Laminating • Training manuals • Disposable menus • Plastic "paper" • Consent forms • Catalogues • Promotional materials • Mounted posters • Home study materials • Newsletters • Member Directories • Memoirs • Memorial books • Thesis/Dissertations • Travel and photo books • Plans & blueprints WE'RE BACK, WE'LL HELP YOU COME BACK TOO Supplying printed materials for businesses ramping up and folks staying at home Copy Factory 3929 El Camino Real, Palo Alto • 650-856-2020 print@copyfactory.com • copyfactory.com Vincent has an Advanced Marketing Degree & Sol Over 2 Billion in Real Estate in Atherton, Woodside, Palo Alto, Los Altos Hills, Portola Valley & Menlo Park CaII for details how we can save you over $100,000 on any property over $5 million 20 Years in business in Menlo Park Vincent J. 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Lesti CSSC, RSP, MSSC President & CEO Lesti Structured Settlements, Inc. 745 Distel Dr., Ste. 114, Los Altos, CA 94022 (650) 903-4100 Lesti.com • Paul@Lesti.com Lic. #0654175 STOREWIDE SALE r Buy one, get second FREE* *Expires 11/30/20 Enjoy personal service & attention to detail, plenty of parking in front of our store, & in -home appointments. Why deal with long lines and risk getting infected with Covid at the mall? See us! CASSARA BROTHERS CLOTHIERS FULL MEN'S CLOTHIER, SINCE 1968 981 N. San Antonio Rd., Los Altos (650) 948-4335 •OPEN 7 DAYS A WEEK CITY OF PALO ALT O CITY OF PALO ALTO Notice of Funding Availability Fiscal Year 2021-22 & 2022-23 Community Development Block Grant Program Pre -Proposal Conference: Monday, December 14, 2020 at 11:00 a.m. Attendance at the conference is mandatory Applications Due: On or before 12:00 p.m. on Friday. January 15. 2021 Applications are now available for the City of Palo Alto's Community Development Block Grant (CDBG) Program for Fiscal Year 2021-22 (July 1, 2021 to June 30, 2022) & 2022- 23 (July 1, 2022 to June 30, 2023). The City is requesting proposals for eligible capital housing and public facilities rehabilitation projects, public service programs and economic development projects. The City may award and appropriate funds to one or more eligible projects in each funding category. Funds must be used to serve low -and/or moderate - income households located within the City of Palo Alto jurisdiction limits. The CDBG Program is directed toward expanding and maintaining the affordable housing supply; promoting housing opportunities and choices; maintaining and improving community facilities; increasing economic opportunities, accessibility, energy efficiency and sustainability; and providing supportive services specifically for persons of low and very low income. Targeted groups might include persons who are homeless, seniors, persons with disabilities, and other special needs groups. The following funding categories are on a one-year grant funding cycle (FY 21/22): 1. CDBG Capital Housing and Public Facilities Rehabilitation Projects (approx. $449,038. This amount is available for three funding categories: Housing Rehabilitation, Public Facilities Rehabilitation and Economic Development Category) The following funding categories are on a two-year grant funding cycle (FY 21/22, & 22/23): 1. CDBG Public Services (approx. $68,000) 2. CDBG Planning and Administration (approx. $117,000. The City of Palo Alto is one of the applicants for the administration of the CDBG program under this category) 3. CDBG Economic Development (approx. $449,038. This amount is available for three funding categories: Housing Rehabilitation, Public Facilities Rehabilitation and Economic Development Category) A mandatory Pre -Proposal Conference will be held on Monday, December 14, 2020, 11:00 a.m. - 12:00 p.m. The meeting will be held virtually through Microsoft Teams Meeting. For meetings details, see below: Call in (audio only) +1 650-761-6432,868348959# United States, San Jose Phone Conference ID: 868 348 959# To request link of the meeting or if you are unable to attend the meeting, please contact Erum Maqbool, CDBG Staff Specialist at 650-329-2660 or via email at erum.maqbool@ cityofpaloalto.org Applications are available online at: https://www.cityofpaloalto.org/gov/depts/pin/long_range_planning/community_ development_block_grantIdefault.asp. The estimated CDBG dollar amounts may change based upon the final allocations announced by the Department of Housing and Urban Development. Funding allocations are subject to City Council approval and may change as a result. The application period will open on Monday, November 30, 2020 and will end at 12:00 pm on Friday, January 15, 2021. For additional questions, please contact Erum Maqbool, CDBG Staff Specialist, at erum.maqbool@CityofPaloAlto.org. or 650.329.2660. Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs, or who would like information on the City's compliance with the Americans with Disabilities Act (ADA) of 1990, may contact: ADA Coordinator, City of Palo Alto, 650-329-2550 (Voice) or ada@cityofpaloalto.org Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan 30 Daily Post Thursday, February 25, 2021 "I'm Used to Being the Second Handyman You Call!" Broken Pipes • Electrical Installations On -the -Spot Repairs • Remodeling Projects Here's a confession: Most of the time, I'm phone call number #2. People call me after the first job seemed successful ... for a couple of days until something stops working. Normally, it's a quick fix that I'm happy to do. However, I do feel bad about the money you spent on that first call out. The next time you have a job around that house that needs doing, why not save yourself the first call? Contact "A Handyman in the Hills" at (650) 390-7411 A Los Altos local, serving the community for over 20 years CITY OF PALO ALTO NOTICE OF PUBLIC REVIEW PERIOD AND PUBLIC HEARINGS FOR THE FISCAL YEAR (FY) 2021-22 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN THE CITY OF PALO ALTO IS DEVELOPING ITS FY 2021-22 ANNUAL ACTION PLAN (AAP). THIS NOTICE PROVIDES A SCHEDULE OF PUBLIC HEARINGS AND OPPORTUNITIES FOR PUBLIC COMMENT. The Annual Action Plan identifies the City's housing and community development needs and provides a one-year action plan to demonstrate how the City will invest its CDBG grants in order to address those needs. The funded activities are intended to meet Palo Alto's affordable housing and community development objectives described in the 2020-2025 Consolidated Plan. The development of the AAP is significantly informed by public feedback. A 30 -day public review and comment period on the Draft 2021-22 Annual Action Plan for the allocation of FY2021-22 Community Development Block Grant (CDBG) funds, will begin on March 15, 2021 and end on April 16, 2021. If you would like to provide comments on the AAP, the City welcomes your attendance at any of the meetings listed in the schedule below. Additionally, comments may be provided by phone, regular mail (to CDBG Staff Specialist, Planning & Development Services, 250 Hamilton Ave, 5th Floor, Palo Alto, California 94301), or email via the contact information listed below for both English speakers and those with limited English proficiency. Electronic Copies of the Draft Annual Action Plan will be available on March 15, 2021, on the City's website: https://www.cityofpaloalto.org/gov/depts/pin/long_range_planning/community_ development_block_grant/default.asp CONTACT INFORMATION: For questions and/or comments regarding the AAP, please contact Erum Maqbool at 650-329-2660 or by emailing erum.maqbool@ cityofpaloalto.org PUBLIC HEARINGS: The City of Palo Alto Human Relations Commission will hold a virtual public hearing to review and take public comment on the draft FY2021-22 Annual Action Plan and Fiscal Year 2021 CDBG funding allocations recommended by the CDBG Human Relations Selection Committee on Thursday, March 11, 2021. The Public Hearing will be held at 7:00 p.m., or as soon as possible thereafter, via Virtual Teleconference. For Agenda, Meeting Link and additional information related to the meeting please visit: https://www.cityofpaloalto.org/gov/boards/hrc_bios/default.asp The Palo Alto City Council will hold a Public Hearing on Monday, May 3, 2021 to adopt the FY 2021-22 Annual Action Plan and the associated FY 2021 CDBG allocations. The Public Hearing will be held at 5:oop.m., or as soon as possible thereafter, via Virtual Teleconference. For Agenda, Meeting Link and additional information related to the meeting please visit: https://www.cityofpaloalto.org/gov/agendas/council/default.asp Persons with disabilities who require materials in an appropriate alternative format, auxiliary aids, or modifications to policies or procedures to access City meetings, programs, or services should contact the City's ADA Coordinator George Hoyt at 650- 329-2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations should be submitted as soon as possible but no later than 48 hours in advance of a scheduled meeting, program, or service. Springsteen's DUI charge tossed out The government dropped drunken driving and reckless driving charges against Bruce Springsteen yesterday stemming from an incident in New Jersey on Nov. 14, admitting that the rocker's blood -alcohol level was so low that it didn't warrant the charges. Springsteen pleaded guilty to a third charge, consuming alcohol in a closed area, the Gateway Nation al Recreation Area. Facing a judge and more than 100 onlookers in a video conference, Springsteen sat next to his lawyer and admitted he was aware it was illegal SPRINGSTEEN to consume alcohol at the park. "I had two small shots of tequila," Springsteen said in response to ques- tions from an assistant U.S. attorney. U.S. Magistrate Anthony Mautone fined Springsteen $500 for the offense, plus $40 in court fees. "I think I can pay that immediately, your honor," Springsteen told Mau - tone. DEPARDIEU RAPE CHARGE: The Paris prosecutor's office said that French actor Gerard Depardieu has been charged with rape and sexual assault after authorities revived an investigation that was initially dropped. The office said on Tuesday that Depardieu was not detained when he was handed the preliminary charges on Dec. 16. DEPARDIEU French media reports said the charges relate to allegations made by an actress in her 20s that date back to 2018. An initial inquiry against the star was dropped in 2019 because of lack of evidence, but was later revived. The woman reportedly alleged that Depardieu assaulted her on Aug. 7 and Aug. 13, 2018, at his home in Paris. The two met when Depardieu led a master class at her school. RUSH SPARKS FLAG DISPUTE: Palm Beach County defied Florida Gov. Ron DeSantis yesterday, refusing to lower its courthouse flags to half- staff in honor of the late conservative broadcaster LIMBAUGH Rush Limbaugh — a move that the governor's office called "petty." " "The lowering of flags should be a unifying gesture during solemn occasions, such as in remembrance of the young lives lost during the Park- land High School massacre," Palm Beach County Commissioner Melissa McKinlay tweeted. "Although Rush Limbaugh was a significant public fig- ure, he was also an incredibly divisive one who hurt many people with his words and actions." DeSantis' office issued a statement saying, "It is unfortunate that Palm Beach County would rather engage in petty politics than honor the death of one of their county's and state's most prominent residents and a Presidential Medal of Freedom recipient." SUDOKU Easy 9 2 5 4 1 3 a 6 7 8 3 6 7 5 2 4 1 9 7 4 1 a 6 9 3 5 2 2 1 4 5 3 8 9 7 6 6 7 9 1 2 4 5 3 3 5 8 9 7 6 1 2 4 4 6 2 3 8 5 7 9 1 5 9 7 2 4 1 6 8 3 1 8 3 6 9 7 2 4 5 Difficult 5 6 4 1 2 7 9 3 8 7 3 8 4 6 9 5 2 1 1 2 9 5 3 8 4 6 7 4 8 2 7 9 1 a 5 3 9 5 6 3 8 4 1 7 2 3 1 7 2 5 6 8 9 4 6 9 3 8 1 2 7 4 5 2 4 1 6 7 5 3 6 9 8 7 5 9 4 3 2 1 6 Puzzles on page 29 PLEASE SUPPORT LOCAL BUSINESS (OR IT WILL DISAPPEAR) FedExoffice 8 Viefaprh,t don't need your help. CopyFactory DIGITAL & OFFSET•COLOR•B&WBINDERY•POSTERS 3929 El Camino Real Palo Alto 650.856-2020• copyfactory.com 341 California Avenue PALO ALTO Call (650) 463-9616 or order via' DOOR DASH italicorestaurant.com • info@italicorestaurant.com Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan 26 Daily Post Saturday, March 6, 2021 CITY OF PALO ALTO City of Palo Alto Architectural Review Board Regular Meeting March 18, 2021 at 8:30am On Thursday March 18, 2021, at 8:30 AM the Architectural Review Board (ARB) will conduct a public hearing. Pursuant to the provisions of California Governor's Executive Order N-29-20, issued on March 17, 2020, to prevent the spread of COVID-19, this meeting will be held by virtual teleconference only, with no physical location. The meeting will be broadcast live on Cable TV and through Channel 26 of the Midpen Media Center at bit.ly/MidPenwatchnow. Members of the public may comment by sending an email to arb@cityofpaloalto.org or by attending the Zoom virtual meeting to give live comments. Instructions for the Zoom meeting, ARB agendas and staff reports can be found at bit.ly/paloaltoARB. Visit bit. ly/PApendingprojects to view project plans and details. Action Items 1. PUBLIC HEARING / QUASI-JUDICIAL. 4260 El Camino Real [19PLN-00142]: Consideration of a Minor Architectural Review to Allow for Facade Renovation to an Existing Structure. Scope of Work Includes Removing Existing Wood Siding and Replacing it With new Stucco and Metal Siding, new Paint and Metal Cable Railing Along all Stairways. Environmental Assessment: Exempt. Zoning District: CS (Service Commercial). For More Information Contact the Project Planner Emily Foley at emily. foley@cityofpaloalto.org. 2. ARB Review of Objective Standards CITY OF PALO ALTO REVISED NOTICE OF PUBLIC REVIEW PERIOD AND PUBLIC HEARINGS FOR THE FISCAL YEAR (FY) 2021-22 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN The City of Palo Alto is developing its FY 2021-22 Annual Action Plan (APP). This notice provides a schedule of public hearings and opportunities for public comment. The Annual Action Plan identifies the City's housing and community development needs and provides a one-year action plan to demonstrate how the City will invest its CDBG grants in order to address those needs. The funded activities are intended to meet Palo Alto's affordable housing and community development objectives described in the 2020- 2025 Consolidated Plan. The development of the AAP is significantly informed by public feedback. A 30 -day public review and comment period on the Draft 2021-22 Annual Action Plan for the allocation of FY2021-22 Community Development Block Grant (CDBG) funds, will begin on March 15, 2021 and end on April 16, 2021. If you would like to provide comments on the AAP, the City welcomes your attendance at any of the meetings listed in the schedule below. Additionally, comments may be provided by phone, regular mail (to CDBG Staff Specialist, Planning & Development Services, 250 Hamilton Ave, 5th Floor, Palo Alto, California 94301), or email via the contact information listed below for both English speakers and those with limited English proficiency. ELECTRONIC COPIES: Electronic Copies of the Draft Annual Action Plan will be available on March 15, 2021, on the City's website: https://www.cityofpaloalto.org/gov/depts/pin/long_range_planning/community_ development_block_grant/default.asp CONTACT INFORMATION: For questions and/or comments regarding the AAP, please contact Erum Maqbool at 650-329-2660 or by emailing erum.maqbool@ cityofpaloalto.org PUBLIC HEARINGS: The City of Palo Alto Human Relations Commission will hold a virtual public hearing to review and take public comment on the draft FY2021-22 Annual Action Plan and Fiscal Year 2021 CDBG funding allocations recommended by the CDBG Human Relations Selection Committee on Thursday, March 11, 2021. The Public Hearing will be held at 7-99 6:00 p.m., or as soon as possible thereafter, via Virtual Teleconference. For Agenda, Meeting Link and additional information related to the meeting please visit: https://www.cityofpaloalto.org/civicax/filebank/documents/80527 The Palo Alto City Council will hold a Public Hearing on Monday, May 3, 2021 to adopt the FY 2021-22 Annual Action Plan and the associated FY 2021 CDBG allocations. The Public Hearing will be held at 5:00 p.m., or as soon as possible thereafter, via Virtual Teleconference. For Agenda, Meeting Link and additional information related to the meeting please visit: https://www.cityofpaloalto.org/gov/agendas/council/default.asp Persons with disabilities who require materials in an appropriate alternative format, auxiliary aids, or modifications to policies or procedures to access City meetings, programs, or services should contact the City's ADA Coordinator George Hoyt at 650- 329-2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations should be submitted as soon as possible but no later than 48 hours in advance of a scheduled meeting, program, or service. Cage's fifth wife "National Treasure" actor Nicolas Cage has tied the knot a fifth time, marrying a woman less than half his age in Las Vegas, TMZ reported yesterday. The 56 -year -old Cage, who lives in Sin City, married Riko Shibata, 26, on Feb. 16 at the Wynn Hotel after he proposed to her over FaceTime in the summer while she was in Japan. The ceremony included readings of Walt Whitman poetry and Japanese RF CAGE haiku, according to the New York Post. Cage divorced his last wife, Erika Koi- ke, less than two years ago after they were married for just four days. In court documents, Cage said he "lacked un- derstanding of his actions in marrying (Koike) to the extent that he was incapable of agreeing to the marriage." He was previously married to Patri- cia Arquette, Lisa Marie Presley and Alice Kim. 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Most vehicles, some restrictions may apply, can't be combined with other discounts. 1. 1 1 1 1 1 1 1 1L Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan APPENDIX C CDBG APPLICATION FORMS Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan View Burden Statement OMB Number: 4040-0004 Expiration Date: 12/31/2022 Application for Federal Assistance SF -424 * 1. Type of Submission: Preapplication X Application Changed/Corrected Application * 2. Type New X Continuation Revision of Application: * If Revision, select appropriate letter(s): * Other (Specify): * 3. Date Received: 4. Applicant Identifier: 05/14/2021 5a. Federal Entity Identifier: 5b. Federal Award Identifier: B -21 -MC -06-0020 State Use Only: 6. Date Received by 7. State Application Identifier: State: 8. APPLICANT INFORMATION: * a. Legal Name: City of Palo Alto * b. Employer!Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS: 94-6000389C 0505207820000 d. Address: "Street!: Street2: *City: County/Parish: *State: Province: *Country: *Zip / Postal Code: 250 Hamilton Ave Palo Alto CA: California USA: UNITED STATES 94301-2531 e. Organizational Unit: Department Name: Division Name: Planning&Development Services Long Range Planning f. Name and contact information of person to be contacted on matters involving this application: * First Name: Prefix: Ms E rum Middle Name: * Last Name: Maqbool Suffix: Title: Organizational Affiliation: *Telephone Number: 65032 92660 Fax Number: *Email: erum.magbool@cityofpaloalto.org Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Application for Federal Assistance SF -424 * 9. Type of Applicant 1: Select Applicant Type: C: City or Township Government • Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: *Other (specify): * 10. Name of Federal Agency: U.S Department of Housing and Urban Development 11. Catalog of Federal Domestic Assistance Number: 14.218 CFDA Title: * 12. Funding Opportunity Number: * Title: 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): Add Attachment elete Attachment View Attachment * 15. Descriptive Title of Applicant's Project: The City of Palo Alto' Community Development Block Grant (CDBG)program for Fiscal Year 2021. Attach supporting documents as specified in agency instructions. Add Attachments I Delete Attachments View Attachments Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Application for Federal Assistance SF -424 16. Congressional Districts Of: * a. Applicant 14 th 1 * b. Program/Project 14th Attach an additional list of Program/Project Congressional Districts if needed. Add Attachment I Delete Attachment View Attachment 17. Proposed Project: *a. Start Date: 07/01/2021 *b. End Date: 06/30/2022 18. Estimated Funding ($): *a. Federal 528, 961.00 b. Applicant * c. State *d. Local *e. Other 73, 910.00 "f. Program Income 136, 049.001 *g. TOTAL 738,920.00 * 19. Is Application Subject to Review By a. This application was made available b. Program is subject to E.O. 12372 but XI c. Program is not covered by E.O. 12372. State Under Executive Order 12372 Process? to the State under the Executive Order 12372 Process for review on has not been selected by the State for review. * 20. Is the Applicant Delinquent On Any Yes X.1 No If "Yes", provide explanation and attach Federal Debt? (If "Yes," provide explanation in attachment.) 21. *By signing this application, I certify herein are true, complete and accurate comply with any resulting terms if I accept subject me to criminal, civil, or administrative x ** I AGREE ** The list of certifications and assurances, specific instructions. (1) to the statements contained in the list of certifications** and (2) that the statements to the best of my knowledge. I also provide the required assurances** and agree to an award. I am aware that any false, fictitious, or fraudulent statements or claims may penalties. (U.S. Code, Title 218, Section 1001) or an internet site where you may obtain this list, is contained in the announcement or agency Authorized Representative: Prefix: Mr . . * First Name: Ed Middle Name: * Last Name: Shikada Suffix: . *Title: city Manager * Telephone Number: 650-329-2280 Fax Number: *Email: Ed.Shikada@cityofpalcalto.org * Signature of Authorized Representative: * Date Signed: l Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan View Burden Statement ASSURANCES - CONSTRUCTION PROGRAMS OMB Number: 4040-0009 Expiration Date: 02/28/2022 Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0042), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant:, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure non- discrimination during the useful life of the project. 4. Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. Previous Edition Usable 8. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards of merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 9. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 10. Will comply with all Federal statutes relating to non- discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29) U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statue(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statue(s) which may apply to the application. Authorized for Local Reproduction Standard Form 424D (Rev. 7-97) Prescribed by OMB Circular A-102 Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan 11. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal and federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. WiII comply with the provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 13. WiII comply, as applicable, with the provisions of the Davis - Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333) regarding labor standards for federally -assisted construction subagreements. 14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 15. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91- 190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 16. WiII comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 17. WiII assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq). 18. WiII cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 19. WiII comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. 20. WiII comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub -recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE APPLICANT ORGANIZATION DATE SUBMITTED SF -424D (Rev. 7-97) Back Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing. Uniform Relocation Act and Anti -displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, (42 U.S.C. 4601-4655) and implementing regulations at 49 CFR Part 24. It has in effect and is following a residential anti -displacement and relocation assistance plan required under 24 CFR Part 42 in connection with any activity assisted with funding under the Community Development Block Grant or HOME programs. Anti -Lobbying --To the best of the jurisdiction's knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction --The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan --The housing activities to be undertaken with Community Development Block Grant, HOME, Emergency Solutions Grant, and Housing Opportunities for Persons With AIDS funds are consistent with the strategic plan in the jurisdiction's consolidated plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) and implementing regulations at 24 CFR Part 135. Signature of Authorized Official Title Date Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Specific Community Development Block Grant Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that that have been developed in accordance with the primary objective of the CDBG program (i.e., the development of viable urban communities, by providing decent housing and expanding economic opportunities, primarily for persons of low and moderate income) and requirements of 24 CFR Parts 91 and 570. Following a Plan -- It is following a current consolidated plan that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low- and moderate -income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include CDBG-assisted activities which the grantee certifies are designed to meet other community development needs having particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available (see Optional CDBG Certification). 2. Overall Benefit. The aggre gate use of CDBG funds, including Section 108 guaranteed loans, during program year(s) 202' [a period specified by the grantee of one, two, or three specific consecutive program years], shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period. 3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108 loan guaranteed funds, by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements fmanced by a source other than CDBG funds. In addition, in the case of properties owned and occupied by moderate -income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction. Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan Compliance with Anti -discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and the Fair Housing Act (42 U. S.C. 3601-3619) and implementing regulations. Lead -Based Paint -- Its activities concerning lead -based paint will comply with the requirements of 24 CFR Part 35, Subparts A, B, J, K and R. Compliance with Laws -- It will comply with applicable laws. Signature of Authorized Official Date Title Attachment A: Draft Fiscal Year 2021-22 Annual Action Plan APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING CERTIFICATION: Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Resolution No. XXXX Resolution of the Council of the City of Palo Alto Approving The Use of Community Development Block Grant Funds for Fiscal Year 2021-2022 A. On June 15, 2020, the Palo Alto City Council approved and adopted a document entitled "Consolidated Plan" which identified and established the Palo Alto housing and non -housing community development needs, objectives and priorities for the period July 1, 2020 to June 30, 2025. B. The Fiscal Year 2021-2022 Action Plan, the annual funding update to the Consolidated Plan, was subjected to public review and commentary during the period from March 15, 2021 through April 16, 2021. C. The potential uses of Community Development Block Grant (CDBG) funds were evaluated in light of the needs and objectives identified in the Consolidated Plan and reflected in the recommendations and comments of the Human Relations Commission Selection Committee, Human Relations Commission and other interested citizens. D. Under the CDBG program, the highest priority is given to activities which will benefit persons with low and moderate incomes. E. The City Council and the Human Relations Commission have held publicly noticed public hearings on the proposed uses of the CDBG funds for Fiscal Year 2021-2022. F. CDBG funds allocated to the City for Fiscal Year 2021-2022 are proposed to implement the programs described in this resolution. NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows: SECTION 1. The uses of CDBG funds for Fiscal Year 2021-2022 are hereby approved and authorized for the following programs: Name of Program Amount 1. Catholic Charities of Santa Clara County — Long Term Care Ombudsman Program. Advocate for the rights of seniors and disabled residents in long term care facilities. 2. LifeMoves — Opportunity Services Center. Provide case management services to Opportunity Services Center and Hotel De Zink clients in locating housing and/or employment and be connected to benefits. 3. Palo Alto Housing Corporation — SRO Resident Support. Provide in-house case management and counseling services to residents at Barker Hotel and Alma Place. $10,000 $31,545 $24,535 4. Silicon Valley Independent Living Center — Housing and Emergency Services. Provide case management services to low-income individuals with disabilities to secure affordable and accessible housing. 5. Project Sentinel — Fair Housing Services. Provide fair housing services including complaint investigation, counseling, advocacy and community education $14,021 $33,698 6. City of Palo Alto Department of Planning and $99,304 Development Services— CDBG Program Administration. 7. Downtown Streets — Workforce Development Program. $160,477 Provide comprehensive support services for homeless/ unemployed to secure employment. 8. Rebuilding Together Peninsula — Safe at Home. Provision of critical health and safety related home repair needs for low-income Palo Alto homeowners. 9. Ravenswood Family Health Network — ADA Compliant Ramp at 270 Grant Ave, Palo Alto. Construction of an accessible ADA ramp and a stair option at the MayView Palo Alto clinic to allow adequate social distancing and prevent the spread of COVID-19 and to improve patients' access to the clinic. $65,340 $300,000 TOTAL $738,920 SECTION 2. The total amount set forth under Section 1 of this resolution represents the proposed allocation of $528,961, in CDBG funds from the United States Department of Housing and Urban Development (HUD) for Fiscal Year 2021-2022, $136,049 in anticipated program income for Fiscal Year 2021-2022 from Palo Alto Housing Corporation, and a total of $73,910 in prior year resources (Charities $1,776, YWCA $835, Downtown Streets Team $45,050 and $26,249 in FY 2019-20 excess program income.) SECTION 3. The City staff is hereby authorized to submit the Fiscal Year 2021-2022 Annual Action Plan, update and appropriate application forms to HUD for the Fiscal Year 2021-2022 CDBG funds, and such money shall be spent as set forth in this resolution. The Mayor, City Manager and any other designated City staff or officials are hereby authorized to execute such application forms and any other necessary documents to secure these funds. The City Manager or designee is authorized to sign all necessary grant agreements with the program providers set forth in Section 1. SECTION 4. The funding amounts set forth in Section 1 of this resolution are based on final allocation amounts from the Federal Fiscal Year 2021-22 HUD appropriations; City Staff is authorized to adjust increasing or decreasing the funding amounts set forth herein as consistent with the adopted Citizen Participation Plan. SECTION 5. The City Council hereby finds that the Fiscal Year 2021-2022 CDBG program authorized under Section 1 of this resolution is not a project under the California Environmental Quality Act (CEQA). However, the Council further authorizes and directs City staff to prepare certifications that may be required, under CEQA and the National Environmental Policy Act (NEPA), for each project under the Fiscal Year 2021-2022 CDBG program prior to the release of funds for any such project. // // // // // INTRODUCED AND PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST: APPROVED: City Clerk Mayor APPROVED AS TO FORM: City Manager Sr. Assistant City Attorney Director of Planning and Development Services APPROVED AS TO CONTENT: CDBG Coordinator Director of Administrative Services RANSMITTAL LETTER April 30, 2021 To the Honorable Mayor and City Council 2022 Fiscal Year Proposed Operating & Capital Budget Transmittal Dear Mayor and Council Members: In accordance with the City Charter, I am presenting the City of Palo Alto's Fiscal Year 2022 Pro- posed Operating Budget and Fiscal Year 2022 Proposed Capital Budget along with the 2022-2026 Capital Improvement Plan (CIP). This Budget Message outlines a proposed budget balancing strategy that addresses the commu- nity's immediate service needs, while positioning Palo Alto to restore services and evolve as recov- ery takes shape. The proposed budgets are based on City Council direction to use the Long -Range Financial Forecast (LRFF) Scenario B for financial planning, which outlines a conservative financial balancing approach assuming an extended community recovery from the current pandemic over a three to five-year period. To be clear, the proposed Operating Budget and Capital Budget balancing strategies to address the City's continued fiscal challenges, following an extremely difficult year, are neither recommended nor sustainable for the fiscal health of Palo Alto in the long-term. The Proposed Budget reflects our current fiscal reality as a result of the ongoing, extended pandemic, related economic challenges and continued resource limitations. As the hopeful signs for recovery continue, this Proposed Bud- get positions Palo Alto well to respond quickly and adapt should more moderate growth occur than forecasted. However, the City's long-term fiscal health must be addressed through more sustainable approaches to address the community's service priorities into the future. The budget process pro- posed provides an opportunity to advance public discussions on how to most effectively resource services that have the greatest impact on the community. Reflections on A Challenging Year & Positioning to Pivot as Recovery Continues In reflecting over the past year and the variety of adversity and challenges that came with it, the work of the City is a true testament to our team's ability to remain nimble and think strategically when faced with navigating the challenges of the unknown and unexpected. This proposed budget CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET 111 TRANSMITTAL LETTER is another step of this adaptation; it begins the next phase of a conversation on how best to deliver ser- vices and ensure the priorities of the community are maintained through the allocation of constrained resources. The Proposed Budget also recommends a balancing strategy that positions the City well to add back reduced services quickly should recovery occur at a faster rate than assumed. These strategies are continually revisited and adjusted as new and updated information becomes available, addressing the con- straints and needs of today while planning for the future. The California Governor's most recent announcement that the current 'Blueprint for a Safer Economy' will be lifted on June 15, 2021 if specific metrics are reached, provides a milestone to entering a recovery phase, while working to ensure continued safety for all. As we approach this next year, with limited fiscal resources and limited staffing, it will be more important than ever to be nimble and continue to seek opportunities through community partnerships, explore changes in service delivery and work together to handle unex- pected challenges as they come. Council Directed Budget Approach & Difficult Service Reductions Proposed In February 2021, Council adopted the Long Range Financial Forecast (LRFF) and the financial balancing Scenario B for staff to use in development of this budget. This proposed budget assumes this conservative forecast and this budget does not assume restoration of the approximately $20 million in service level reductions experienced in the prior year that addressed the nearly $40 million loss in General Fund reve- nues. FY 2022 Long Range Financial Forecast Council Directed Financial Planning Scenario Adopted 2021 2022 2023 202. 2026 Total Revenue Total Expenditures $196,474 $196,532 1.8% $196,949 $203,322 5.6% $205,162 4.4% $217,846 7.1% $216,193 5.4% $229,681 5.4% $223,168 3.2% $238,974 4.0% $229,605 2.9% $247,163 3.4% Net One -Time Surplus/(Gap) ($475) ($6,790) ($12,684) ($13,488) 15,806) ($17,558) Cumulative Net Operating Margin (One -Time) ($6,790) ($5,894) ($804) ($2,318) ($1,752) Cumulative Net Operating Margin Assumes that the annual shortfalls are solved with ongoing solutions and annual surpluses are spent for ongoing expenditures. The operating budget totals $690.1 million and the capital budget totals $152.9 million in FY 2022 and $726.8 million over the five-year CIP. As required by the City Municipal Code, the Planning and Transporta- tion Commission (PTC) will review the 2022-2026 CIP in May 2021 to evaluate the program's compliance with the Comprehensive Plan adopted by City Council in November 2017. This proposed budget addresses near term fiscal issues to bridge us through a difficult time and, together with Community Economic IV • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET TRANSMITTAL LETTER Recovery work and other strategic workplan activities, positions the City to continue its agile approach and respond to the needs of the community through the recovery period. To balance the FY 2022 $13 million gap, the Proposed Budget includes $7.7 million in net service and capi- tal improvement investment reductions, $1.0 million use of program specific reserves (e.g. Development Center), an assumed $1.6 million in labor concessions, and use of $3.1 million in ARPA funds. The Proposed Budget includes difficult service reductions to address the budget gap including impacts to all areas of City service delivery, and more detail on specific impacts are noted below in Department Spe- cific Strategies. Budget Message Elements This Budget Message outlines the major Proposed Budget elements for the City Council's consideration including: - Lasting COVID-19 Pandemic Impacts - Fiscal Reality and Council Directed Budget Approach - Community Economic Recovery and Long -Term Financial Planning - City Council Priorities - Summary of Other Funds (including the FY 2022-2026 Capital Improvement Plan) - Budget Process and Key Dates - Acknowledgments Lasting COVID-19 Pandemic Impacts In March 2020, the onset of the novel coronavirus (COVID-19) pandemic came with strict health orders for the safety of all and resulted in a drastic drop in revenues, specifically in two of the top three taxes that make up more than 50 percent of the City's General Fund. The City of Palo Alto took swift, decisive, and difficult action to balance an approximately $40 million decline in FY 2021 revenues. This budget reflects a continuance of the significant service reductions taken in the first year of the pandemic and further aligns service levels with resources that continue to be dampened by the pandemic. It has been a year since the Santa Clara County Shelter -in -Place Order was issued and since that time the one constant has been uncertainty. Examples of how the community has managed through this uncer- tainty together with community testing, practicing safety guidelines, and getting the COVID-19 vaccine when eligible. These efforts will materialize in recovery through the easing of restrictions such as allowing more indoor and outdoor activities, increasing economic activity and tax revenue collections. During this period of shelter -in place orders, the City has supported significant efforts, furthering Race and Equity ini- tiatives, opening of Foothills Nature Preserve to everyone, launching the Uplift Local initiative, taking advantage of historic market conditions to advance capital projects, reopening City playgrounds after being closed for several months, and finalizing a Community and Economic Recovery work plan. • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET V TRANSMITTAL LETTER Fiscal Reality and Council Directed Budget Approach To balance the FY 2022 $13 million gap, the Proposed Budget includes $7.7 million in net service and capi- tal improvement investment reductions, $1.0 million use of program specific reserves (e.g. Development Center), an assumed $1.6 million in labor concessions, and use of $3.1 million in ARPA funds. The current budget gap is a combination of impacts resulting from the pandemic and pending litigation related to the City's Utility Transfer. Overall, the City's General Fund is estimated to collect $205.6 million in revenues and $205.6 million in expense, a balanced budget for FY 2022. These funding levels reflect an $8.6 million, or 4.4 percent, increase compared to the FY 2021 Adopted Budget due to the pending Utility Transfer litigation. The City's Capital Improvement Plan reflects a $152.9 million FY 2022 budget, and a $729.8 million plan over the 2022-2026 five-year CIP. Of this, the General Capital Improvement Fund reflects expected expenses of $51.5 million in the FY 2022 budget and $177.5 million over the five-year CIP. This year's budget continues the City Council's hard work accomplished in FY 2020 to address the loss of $39 million in revenue in the General Fund in FY 2021. It is important to note that in FY 2021, the organiza- tion experienced an overall reduction in service in the General Fund totaling $20 million as a result of the fiscal constraints experienced last year that are not restored in this proposed budget. Overall, including both FY 2021 and FY 2022, this reflects a net reduction of 104 full-time staff (equivalent of 96.0 FTE) and 129 part-time staff (equivalent of 31.04 FTE) resulting in a workforce of 938.85 FTE full-time positions and 75.28 FTE part-time positions. In the General Fund, full-time staffing is reduced from 574.43 FTE to 489.65 FTE (a reduction of 84.78 FTE) and part-time staffing is reduced from 81.31 FTE to 50.27 FTE (a reduction of 31.04 FTE). The proposed budget balancing strategy seeks to navigate through this difficult time by focusing limited resources on funding services with the greatest community impact, maintaining core City services, and managing vulnerabilities and risk associated with a shrinking organization. The balancing strategy also uses the opportunity of one-time Federal funding to mitigate further and more steep service reductions in the long-term. The Proposed Budget also outlines $4.3 million in additional "Tier 2" service reductions should the City be faced with additional economic uncertainties, not gain labor concessions, or should the Council choose to not use the ARPA funds to balance the budget or change current recommended balancing strategies. The General Fund Tier 2 Potential Additional Reductions outlined reflect service reductions that would have been necessary however, are potentially mitigated by the assumption of achieving labor concessions and use of ARPA funding. These "Tier 2," more severe reductions include full closure of facilities and/or elimination of programs, public safety personnel, long-range planning staff, in-house sidewalk repair/main- tenance, park and open space maintenance, reductions to human services contracts and grants, and fur- ther reductions of citywide administrative support, human resources, and more. These reductions reflect the most significant impacts such as limiting hours to two main libraries and no distribution of materials at any neighborhood libraries, the full closure of Fire Station 2, reductions in records and in investigation VI • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET TRANSMITTAL LETTER Police staffing, reduction of Art Center availability to Thursday -Sunday, and closure of the Children's The- ater. Below are overviews of the Citywide Strategies, both in the long-term and specific to this proposed bud- get, and Department Specific Strategies that bridge the base budget gap identified in the LRFF. Details of specific department proposals can be found in each department section of this document. While this Pro- posed Budget builds on reductions taken in prior year and also assumes significant service level reduc- tions, additional, more severe reductions totaling $4.3 million have been offset through one-time use of ARPA Funds and expected labor concessions. Citywide Strategies As noted above, the City's budget strategy addresses immediate City service needs, but is not a sustain- able fiscal strategy for the long-term to meet the needs of the community. From an operating budget standpoint, strategies include service reductions to address immediate resource limitations while hopeful that we can build back in future years. From a Capital infrastructure standpoint, the level of reductions seen and included in the Proposed Budget will require the City to play 'catch up' in future years. Overall, more sustainable budget approaches are needed as we look to recover from the pandemic such as increased use of non-profit partners to provide services, evaluating current core services and continued modernization of service delivery, and diversifying the City's revenue mix and/or increasing revenues to fund services. Citywide Cost Containment: Continuing a hiring freeze and freezing all nonessential travel, eliminating cur- rent vacancies and reducing future vacancies through attrition, and service reductions such as reduced walk-in office hours. The FY 2022 Proposed Budget includes potential labor concessions for the City's rep- resented groups which totals $2.5 million Citywide and $1.6 million in the General Fund. City General Capital Infrastructure Fund Transfer Suspension: The City's General Fund transfers total $9.7 in the Proposed Budget, a 67.7 percent decrease of over $30 million annually to the General Capital Improvement Fund prior to the economic impacts of the pandemic. The transfer to the City's General Cap- ital Fund consists of a baseline transfer ($2.6 million) as well as the allocation of Transient Occupancy Tax (TOT) receipts ($5.9 million) as designated by the City Council, and estimated interest earnings ($1.2 mil- lion). Losses in TOT revenues and an additional $2.4 million reduction in the General Fund base transfer to the Capital Improvement Fund impacts resulted in restructuring of how projects were previously pro- grammed in the five-year CIP. The 2022-2026 CIP prioritizes investments in essential capital investments, the Public Safety Building, 2014 City Council approved Infrastructure Plan projects, and various transporta- tion projects including grade separations. Use of American Rescue Program Act (ARPA) Funding: the newly signed American Rescue Plan Act of 2021 (ARPA) signed into law in March provides over $350 billion of relief funds to state and local govern- ments. This amount represents approximately one -fifth of the bill's total allocation and will be deployed to state and local government agencies in two distributions and use of these funds is broadly defined in the bill. As of the printing of this document, specific guidance for the State and Local Fiscal Recovery Fund • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET VII TRANSMITTAL LETTER component of ARPA, including metrics, requirements, and restrictions, is under development by the U.S. Department of the Treasury. The City expects to receive $12.5 million over two years. Of the first allocation of $6.25 million, this Proposed Budget recommends use of $3.1 million in ARPA funds to balance this FY 2022 budget, which has allowed the City to abate potential additional budget reduc- tions as outlined in General Fund Tier 2 Potential Reductions. In addition, it holds $3.2 million ARPA funds intended for Council / Finance Committee to use as options to adjust the proposed balancing strategy and/or to be available to address additional economic and labor concession uncertainties. It sets aside the remaining second year ARPA funds as formal guidance from the federal government on timing and restric- tions of funding remains pending and the likely need for these funds to assist in a two-year bridge in FY 2022 and FY 2023 as the economy recovers. The LRFF articulates an expected gap in revenues and expenses in FY 2023 and staff expects that at least a portion of these funds would be necessary to even maintain the current lowered service levels as we manage through the recovery. Guidelines for use of ARPA funds state that funds can be used to mitigate the fiscal effects stemming from the public health emergency including: - Assistance to households, small businesses and nonprofits, assistance to hard-hit industries like tourism, travel, and hospitality, Response to workers performing essential work during COVID-19, - The provision of government services to the extent of the reduction in revenue due to the pandemic in the most recent full fiscal year, and/or - Making necessary infrastructure investments Proactive Funding of Long -Term Liabilities: The City Council approved a proactive funding strategy to con- tribute to the City's Pension Trust Fund assuming a normal cost for contributions with a 6.2 percent dis- count rate. This resulted in additional annual contribution of $5.1 million in all funds, $3.1 million in the General Fund. Council adopted the Pension Funding Policy (City Manager's Report #11722) with a target goal of reaching a 90 percent funded status with CaIPERS in 15 years. The Proposed Budget addresses Council direction by including the necessary funding to follow this Pension Funding Policy as well as the continued proactive funding of the City's Other Post -Employment Benefits (OPEB) liabilities as well. Community & Economic Recovery Workplan: The focus areas of the adopted workplan are Managing Through the Pandemic, Community Wellness and Wellbeing, Business Support and City Priority Initiatives. The City's workplan includes further emergency resilience elements and exploration of a potential ballot measure to address long term funding needs. Current recommended projects have been prioritized based on both project readiness and short- and long-term impacts. Budget Stabilization Reserve (BSR): This FY 2022 Proposed Budget anticipates a BSR balance of $35.8 million, or 17.4 percent of General Fund expenses. This is below the City Council target level of 18.5 percent but within the targeted range of 15 percent to 20 percent of General Fund expenses. Department Specific Service Impacts Public Safety: Suspend specialized police units such as the traffic enforcement unit and investigation unit VIII • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET TRANSMITTAL LETTER to maintain minimal police patrol services and shift the priority of police services to focus on urgent calls and reduce the level of service and ability to respond to non -urgent calls for services. Limit coverage pro- vided by crossing guards at schools to high -traffic streets. Subsidize Animal Control operations for one- year through use of donations. Brown out Fire Station No. 2 where the station is staffed without mandatory call back. Elimination of system maintenance for the railroad train crossing intrusion detection system. Community & Library Services: Neighborhood library (Children's, Downtown, and College Terrace) closures with contactless distribution services. Full -service branches (Mitchell Park and Rinconada) open six days per week. Reduction in library programming. Reduction of operating hours and/ or closure, programming, and services for facilities such as the Art Center, the Baylands Interpretive Center, the Teen Center, and the Children's Theatre. Elimination of administrative support that will impact the level of service that program coordinators and managers can provide. Planning, Transportation & Infrastructure: Understanding that this could delay services in development review, reduction of current planning will result in extended application processing timelines and delays in permit issuance. Reduced bicycle program and increased response time to transportation related 311 notifi-cations due to reduction of traffic data services. Implementing license plate recognition for efficiencies in parking enforcement and initiating a paid parking program to increase revenues. Reduced facilities mainte-nance and repairs or replacement of street and traffic markings. Reduced capital plan investment via the General Fund annual base transfer. Citywide Internal Support, Administration, and Council Appointed Officers: Administrative support func- tions in 7 departments reduced and functions shifted to other department staff, resulting in service delays across the organization. Specific to Internal Support departments - Information Technology, Human Resources, and Administrative Services Departments as well as the Council and appointed officers (City Manager, City Attorney, City Auditor and City Clerk) - reductions in these areas in line with the changes in services, increasing timeframes for assistance and review in areas such as recruitments, procurements, and risk management. Technology solutions will be constrained to only essential contracts and systems and to support equipment needs. Once again, we must recognize that many of these budget balancing strategies are not sustainable over the long term. However, these, or similar solutions, are necessary to bridge the gap created by a steep eco-nomic downturn, contain costs, and support our economic recovery. Economic Recovery and Long -Term Financial Planning Work on Economic Recovery began in Fall 2020, prior to the City Council setting this priority in January. These efforts began with the "Uplift Local" initiative and convening a panel of experts to discuss national and local revenue trends, the future of workplaces, and initial reactions to staff's ongoing workplan. Through several conversations with the City Council in 2020 and 2021, the Community and Economic Recovery workplan was developed. This workplan identifies several recommended priority projects and work to connect the City Council's Priorities and ensure organization support and capacity to further these efforts in the coming year and beyond. The workplan emphasizes four key areas: Manage through the Pan- • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET IX TRANSMITTAL LETTER demic; Community Wellness and Welfare; Focused Business Support; and City Priority Initiatives. A sum- mary of the focus areas, including specific priority projects can be found here: City Manager's Report #12111 On February 8, 2020, the City Council approved the Long Range Financial Forecast (LRFF) (City Man- ager's Report #11954), the financial balancing scenario to be used in development of the FY 2022 budget, and the Budget Development Guidelines. At the time the LRFF was developed, it was found in reviewing a variety of economic resources that recovery will occur over a three to five-year period, with major tax rev- enues returning to pre-COVID levels in FY 2025. The Forecast did not assume restoration of service reduc- tions taken in FY 2021 and, if annual budget shortfalls are balanced through service reductions, this would result in approximately a cumulative 25 percent, or $56 million, overall budget reduction between FY 2021 and FY 2026. This balancing scenario resulted in an overall $6.8 million budget shortfall for FY 2022 and that Shelter -In -Place orders will be effective through spring/early summer. Recognizing that some of the necessary measures may not be sustainable in the long-term, the forecast assumes deferrals of some long- standing priorities to respond to the downturn and allow for an economic recovery before resuming. We must assume this may take years and hedge against the unknown duration of this downturn. This recovery is heavily reliant on resumption of travel to the region and return to pre-COVID level daytime population (e.g. return to in -person work for office and education employees). As of the production of this document, vaccines are being made more widely available and the County of Santa Clara has worked dili- gently to manage vaccine supply as the State moves to expand eligibility. In sharp comparison to this time last year, as society begins to adjust to loosened social constraints, we are working towards ensuring a safe environment for community activity. Looking forward, the City continues to face several pressures, not only from the global economic impacts of COVID-19, but also funding the growing costs of pension bene- fits, labor costs, and the current cost of living around Palo Alto; critical choices in balancing long-term financial impacts of pending litigation; and funding for the 2014 Council approved Infrastructure Plan proj- ects. City Council Priorities In January of this year, the City Council held a retreat and selected four priorities to focus on in this year. While recognizing the devastating economic impacts of the pandemic by identifying Economic Recovery as the top priority for 2021, the City Council continues its priority of affordable housing from 2020. The pri- orities include: - Economic Recovery - Housing for Social and Economic Balance - Social Justice - Climate Change - Protection and Adaptation For the City Council Retreat staff memo highlighting the results of the 2021 City Council Priorities Ranking Survey Responses, please go here: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/at-places-memo/01-30-21- ccm-at-places-memo-item-1.pdf X • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET TRANSMITTAL LETTER Summary of Other Funds The City's Enterprise and other funds, including the General Capital Fund reflect the priorities from the FY 2022 budget development with updates for FY 2022 rates and limited adjustments for the zero to minimal rate increases approved for FY 2022. The capital budgets have been updated for the current status and cost estimates of projects based on engineering designs and prioritize investments of limited resources, including deferral of some large projects beyond the five-year CIP. The City will continue to maintain ser- vices and facilities for the community and the region, such as Utilities, Palo Alto Airport, and Regional Water Quality Control Plant. FY 2022 financial plans for City's utilities are developed to provide sufficient funding to cover increasing expenses for commodities, replenish lower reserves, and to repair and replace the City's aging utility infrastructure and is expected to increase the average month utility bill by 1.4 per- cent. Parking permit prices are also recommended to decrease to pre -pandemic prices, except for resident permits which are recommended to remain at $50. The City's Capital Improvement Plan reflects a $152.9 million budget in FY 2022 and $726.8 million plan over the 2022-2026 five-year CIP. Major investments continue in the Regional Water Quality Control Plant capital program, with approximately 64 percent of the expenses reimbursed by five contributing partner agencies outside of the City of Palo Alto. The general Capital Improvement Fund is the largest single fund in the 2022-2026 CIP with $211.3 million planned for 71 projects. Responsible investments and essential infrastructure are prioritized in this budget and will be necessary as the uncertainty of economically sensi- tive TOT revenue remains. Staff proactively re-evaluated the FY 2021 capital project status and funding needs throughout the year in response to TOT revenue declines impacting General Fund capital investments. In addition, the City Council directed staff to find an additional $2.5 million in savings from the FY 2021 General Fund Capital Budget. The FY 2022 budget was developed accordingly, assuming an additional $2.5 million reduction in the base capital transfer from the General Fund. In total, transfers from the General Fund to the Capital Improve- ment Fund decreased in FY 2022 by $3.1 million, from $12.8 million to $9.7 million due to declines in TOT revenue and the $2.5 million reduction in the base capital transfer. Capital projects were reviewed with the following specific objectives: - Reduce carryover funding to "keep up" spending on essential infrastructure rather than fall behind and require new funding sources or levels to "catch up" in upcoming years; - Position shovel -ready projects to take advantage of the favorable construction market pricing typical of a recession; - Minimize near -term funding of discretionary projects; and, - Ensure a steady flow of projects that minimizes peaks and valleys in project delivery staffing needs, as this would reduce efficiency and introduce bottlenecks in productivity. Budget Process and Key Dates An important aspect of the budgeting process is dialogue. This proposed budget includes significant reductions in services to the community and opportunities to strategically position both the City's financial position, service offerings, and goals over the long-term. To engage with the community and the City • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET XI TRANSMITTAL LETTER Council, over the next several weeks we will conduct a series of public meetings to discuss the budget. In addition, staff is hosting an online survey to gain input and inform the City Council's budget deliberations involve the community in this dialog through Open Townhall, our online platform for community engage- ment. Key dates are listed below: - May 3: Budget Overview with City Council - May 4: Budget Overview with Finance Committee - May 6: Open Townhall and Community Survey - May 11-12: Budget Hearings with Finance Committee - May 17: Finance Committee Budget Overview with the City Council - May 25: Budget Wrap-up with Finance Committee - June 21: City Council Budget Adoption Acknowledgements I would like to thank the City Council for your leadership and our Executive Leadership Team and the entire staff of the City for providing outstanding services to our community. It is through the support of this team we have overcome the challenges faced last year, and through this resiliency, our experiences have pre- pared us for the challenges ahead. Together, we must take action to address issues in the near term to best position the organization for the long-term so that we can meet the needs of the community today and beyond. The Palo Alto community should be proud of your leadership and commitment to service. A budget document takes countless hours of teamwork, collaboration, and patience to produce. I would like to offer special thanks to Kiely Nose, our Interim Assistant City Manager and Chief Financial Officer and the dedicated Office of Management and Budget Team - Christine Paras, Paul Harper, Jessie Deschamps, Alexandra Harris, Sean Kilger, Oscar Murillo, Kayla Shapiro, Chaitali Paliwal, Steve Guagliardo, and Joshua Martinez. Completing this budget could not have been accomplished without the skill, dedication, and pro- fessionalism of this team. Their willingness to work through these unique circumstances and sacrifice countless hours are a testament to their commitment to this organization and to the community. I am also grateful to our Executive Leadership Team especially our Department Directors and Meghan Horrigan-Tay- lor our Chief Communications Officer who worked on the budget materials and the leadership they have demonstrated. There are too many to list here by name, but the budget could not have been produced without the senior/management analysts, division managers, administrative assistants, and others through- out the organization who helped produce this budget. Respectfully Submitted, Ed Shikada City Manager XII • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET PROPOSED CAPITAL BUDGET FISCAL YEAR 2022 CITY OF PALO ALTO CITY OF PALO ALTO RANSMITTAL LETTER April 30, 2021 To the Honorable Mayor and City Council 2022 Fiscal Year Proposed Operating & Capital Budget Transmittal Dear Mayor and Council Members: In accordance with the City Charter, I am presenting the City of Palo Alto's Fiscal Year 2022 Pro- posed Operating Budget and Fiscal Year 2022 Proposed Capital Budget along with the 2022-2026 Capital Improvement Plan (CIP). This Budget Message outlines a proposed budget balancing strategy that addresses the commu- nity's immediate service needs, while positioning Palo Alto to restore services and evolve as recov- ery takes shape. The proposed budgets are based on City Council direction to use the Long -Range Financial Forecast (LRFF) Scenario B for financial planning, which outlines a conservative financial balancing approach assuming an extended community recovery from the current pandemic over a three to five-year period. To be clear, the proposed Operating Budget and Capital Budget balancing strategies to address the City's continued fiscal challenges, following an extremely difficult year, are neither recommended nor sustainable for the fiscal health of Palo Alto in the long-term. The Proposed Budget reflects our current fiscal reality as a result of the ongoing, extended pandemic, related economic challenges and continued resource limitations. As the hopeful signs for recovery continue, this Proposed Bud- get positions Palo Alto well to respond quickly and adapt should more moderate growth occur than forecasted. However, the City's long-term fiscal health must be addressed through more sustainable approaches to address the community's service priorities into the future. The budget process pro- posed provides an opportunity to advance public discussions on how to most effectively resource services that have the greatest impact on the community. Reflections on A Challenging Year & Positioning to Pivot as Recovery Continues In reflecting over the past year and the variety of adversity and challenges that came with it, the work of the City is a true testament to our team's ability to remain nimble and think strategically when faced with navigating the challenges of the unknown and unexpected. This proposed budget CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET 111 TRANSMITTAL LETTER is another step of this adaptation; it begins the next phase of a conversation on how best to deliver ser- vices and ensure the priorities of the community are maintained through the allocation of constrained resources. The Proposed Budget also recommends a balancing strategy that positions the City well to add back reduced services quickly should recovery occur at a faster rate than assumed. These strategies are continually revisited and adjusted as new and updated information becomes available, addressing the con- straints and needs of today while planning for the future. The California Governor's most recent announcement that the current 'Blueprint for a Safer Economy' will be lifted on June 15, 2021 if specific metrics are reached, provides a milestone to entering a recovery phase, while working to ensure continued safety for all. As we approach this next year, with limited fiscal resources and limited staffing, it will be more important than ever to be nimble and continue to seek opportunities through community partnerships, explore changes in service delivery and work together to handle unex- pected challenges as they come. Council Directed Budget Approach & Difficult Service Reductions Proposed In February 2021, Council adopted the Long Range Financial Forecast (LRFF) and the financial balancing Scenario B for staff to use in development of this budget. This proposed budget assumes this conservative forecast and this budget does not assume restoration of the approximately $20 million in service level reductions experienced in the prior year that addressed the nearly $40 million loss in General Fund reve- nues. FY 2022 Long Range Financial Forecast Council Directed Financial Planning Scenario Adopted 2021 2022 2023 202. 2026 Total Revenue Total Expenditures $196,474 $196,532 1.8% $196,949 $203,322 5.6% $205,162 4.4% $217,846 7.1% $216,193 5.4% $229,681 5.4% $223,168 3.2% $238,974 4.0% $229,605 2.9% $247,163 3.4% Net One -Time Surplus/(Gap) ($475) ($6,790) ($12,684) ($13,488) 15,806) ($17,558) Cumulative Net Operating Margin (One -Time) ($6,790) ($5,894) ($804) ($2,318) ($1,752) Cumulative Net Operating Margin Assumes that the annual shortfalls are solved with ongoing solutions and annual surpluses are spent for ongoing expenditures. The operating budget totals $690.1 million and the capital budget totals $152.9 million in FY 2022 and $726.8 million over the five-year CIP. As required by the City Municipal Code, the Planning and Transporta- tion Commission (PTC) will review the 2022-2026 CIP in May 2021 to evaluate the program's compliance with the Comprehensive Plan adopted by City Council in November 2017. This proposed budget addresses near term fiscal issues to bridge us through a difficult time and, together with Community Economic IV • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET TRANSMITTAL LETTER Recovery work and other strategic workplan activities, positions the City to continue its agile approach and respond to the needs of the community through the recovery period. To balance the FY 2022 $13 million gap, the Proposed Budget includes $7.7 million in net service and capi- tal improvement investment reductions, $1.0 million use of program specific reserves (e.g. Development Center), an assumed $1.6 million in labor concessions, and use of $3.1 million in ARPA funds. The Proposed Budget includes difficult service reductions to address the budget gap including impacts to all areas of City service delivery, and more detail on specific impacts are noted below in Department Spe- cific Strategies. Budget Message Elements This Budget Message outlines the major Proposed Budget elements for the City Council's consideration including: - Lasting COVID-19 Pandemic Impacts - Fiscal Reality and Council Directed Budget Approach - Community Economic Recovery and Long -Term Financial Planning - City Council Priorities - Summary of Other Funds (including the FY 2022-2026 Capital Improvement Plan) - Budget Process and Key Dates - Acknowledgments Lasting COVID-19 Pandemic Impacts In March 2020, the onset of the novel coronavirus (COVID-19) pandemic came with strict health orders for the safety of all and resulted in a drastic drop in revenues, specifically in two of the top three taxes that make up more than 50 percent of the City's General Fund. The City of Palo Alto took swift, decisive, and difficult action to balance an approximately $40 million decline in FY 2021 revenues. This budget reflects a continuance of the significant service reductions taken in the first year of the pandemic and further aligns service levels with resources that continue to be dampened by the pandemic. It has been a year since the Santa Clara County Shelter -in -Place Order was issued and since that time the one constant has been uncertainty. Examples of how the community has managed through this uncer- tainty together with community testing, practicing safety guidelines, and getting the COVID-19 vaccine when eligible. These efforts will materialize in recovery through the easing of restrictions such as allowing more indoor and outdoor activities, increasing economic activity and tax revenue collections. During this period of shelter -in place orders, the City has supported significant efforts, furthering Race and Equity ini- tiatives, opening of Foothills Nature Preserve to everyone, launching the Uplift Local initiative, taking advantage of historic market conditions to advance capital projects, reopening City playgrounds after being closed for several months, and finalizing a Community and Economic Recovery work plan. • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET V TRANSMITTAL LETTER Fiscal Reality and Council Directed Budget Approach To balance the FY 2022 $13 million gap, the Proposed Budget includes $7.7 million in net service and capi- tal improvement investment reductions, $1.0 million use of program specific reserves (e.g. Development Center), an assumed $1.6 million in labor concessions, and use of $3.1 million in ARPA funds. The current budget gap is a combination of impacts resulting from the pandemic and pending litigation related to the City's Utility Transfer. Overall, the City's General Fund is estimated to collect $205.6 million in revenues and $205.6 million in expense, a balanced budget for FY 2022. These funding levels reflect an $8.6 million, or 4.4 percent, increase compared to the FY 2021 Adopted Budget due to the pending Utility Transfer litigation. The City's Capital Improvement Plan reflects a $152.9 million FY 2022 budget, and a $729.8 million plan over the 2022-2026 five-year CIP. Of this, the General Capital Improvement Fund reflects expected expenses of $51.5 million in the FY 2022 budget and $177.5 million over the five-year CIP. This year's budget continues the City Council's hard work accomplished in FY 2020 to address the loss of $39 million in revenue in the General Fund in FY 2021. It is important to note that in FY 2021, the organiza- tion experienced an overall reduction in service in the General Fund totaling $20 million as a result of the fiscal constraints experienced last year that are not restored in this proposed budget. Overall, including both FY 2021 and FY 2022, this reflects a net reduction of 104 full-time staff (equivalent of 96.0 FTE) and 129 part-time staff (equivalent of 31.04 FTE) resulting in a workforce of 938.85 FTE full-time positions and 75.28 FTE part-time positions. In the General Fund, full-time staffing is reduced from 574.43 FTE to 489.65 FTE (a reduction of 84.78 FTE) and part-time staffing is reduced from 81.31 FTE to 50.27 FTE (a reduction of 31.04 FTE). The proposed budget balancing strategy seeks to navigate through this difficult time by focusing limited resources on funding services with the greatest community impact, maintaining core City services, and managing vulnerabilities and risk associated with a shrinking organization. The balancing strategy also uses the opportunity of one-time Federal funding to mitigate further and more steep service reductions in the long-term. The Proposed Budget also outlines $4.3 million in additional "Tier 2" service reductions should the City be faced with additional economic uncertainties, not gain labor concessions, or should the Council choose to not use the ARPA funds to balance the budget or change current recommended balancing strategies. The General Fund Tier 2 Potential Additional Reductions outlined reflect service reductions that would have been necessary however, are potentially mitigated by the assumption of achieving labor concessions and use of ARPA funding. These "Tier 2," more severe reductions include full closure of facilities and/or elimination of programs, public safety personnel, long-range planning staff, in-house sidewalk repair/main- tenance, park and open space maintenance, reductions to human services contracts and grants, and fur- ther reductions of citywide administrative support, human resources, and more. These reductions reflect the most significant impacts such as limiting hours to two main libraries and no distribution of materials at any neighborhood libraries, the full closure of Fire Station 2, reductions in records and in investigation VI • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET TRANSMITTAL LETTER Police staffing, reduction of Art Center availability to Thursday -Sunday, and closure of the Children's The- ater. Below are overviews of the Citywide Strategies, both in the long-term and specific to this proposed bud- get, and Department Specific Strategies that bridge the base budget gap identified in the LRFF. Details of specific department proposals can be found in each department section of this document. While this Pro- posed Budget builds on reductions taken in prior year and also assumes significant service level reduc- tions, additional, more severe reductions totaling $4.3 million have been offset through one-time use of ARPA Funds and expected labor concessions. Citywide Strategies As noted above, the City's budget strategy addresses immediate City service needs, but is not a sustain- able fiscal strategy for the long-term to meet the needs of the community. From an operating budget standpoint, strategies include service reductions to address immediate resource limitations while hopeful that we can build back in future years. From a Capital infrastructure standpoint, the level of reductions seen and included in the Proposed Budget will require the City to play 'catch up' in future years. Overall, more sustainable budget approaches are needed as we look to recover from the pandemic such as increased use of non-profit partners to provide services, evaluating current core services and continued modernization of service delivery, and diversifying the City's revenue mix and/or increasing revenues to fund services. Citywide Cost Containment: Continuing a hiring freeze and freezing all nonessential travel, eliminating cur- rent vacancies and reducing future vacancies through attrition, and service reductions such as reduced walk-in office hours. The FY 2022 Proposed Budget includes potential labor concessions for the City's rep- resented groups which totals $2.5 million Citywide and $1.6 million in the General Fund. City General Capital Infrastructure Fund Transfer Suspension: The City's General Fund transfers total $9.7 in the Proposed Budget, a 67.7 percent decrease of over $30 million annually to the General Capital Improvement Fund prior to the economic impacts of the pandemic. The transfer to the City's General Cap- ital Fund consists of a baseline transfer ($2.6 million) as well as the allocation of Transient Occupancy Tax (TOT) receipts ($5.9 million) as designated by the City Council, and estimated interest earnings ($1.2 mil- lion). Losses in TOT revenues and an additional $2.4 million reduction in the General Fund base transfer to the Capital Improvement Fund impacts resulted in restructuring of how projects were previously pro- grammed in the five-year CIP. The 2022-2026 CIP prioritizes investments in essential capital investments, the Public Safety Building, 2014 City Council approved Infrastructure Plan projects, and various transporta- tion projects including grade separations. Use of American Rescue Program Act (ARPA) Funding: the newly signed American Rescue Plan Act of 2021 (ARPA) signed into law in March provides over $350 billion of relief funds to state and local govern- ments. This amount represents approximately one -fifth of the bill's total allocation and will be deployed to state and local government agencies in two distributions and use of these funds is broadly defined in the bill. As of the printing of this document, specific guidance for the State and Local Fiscal Recovery Fund • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET VII TRANSMITTAL LETTER component of ARPA, including metrics, requirements, and restrictions, is under development by the U.S. Department of the Treasury. The City expects to receive $12.5 million over two years. Of the first allocation of $6.25 million, this Proposed Budget recommends use of $3.1 million in ARPA funds to balance this FY 2022 budget, which has allowed the City to abate potential additional budget reduc- tions as outlined in General Fund Tier 2 Potential Reductions. In addition, it holds $3.2 million ARPA funds intended for Council / Finance Committee to use as options to adjust the proposed balancing strategy and/or to be available to address additional economic and labor concession uncertainties. It sets aside the remaining second year ARPA funds as formal guidance from the federal government on timing and restric- tions of funding remains pending and the likely need for these funds to assist in a two-year bridge in FY 2022 and FY 2023 as the economy recovers. The LRFF articulates an expected gap in revenues and expenses in FY 2023 and staff expects that at least a portion of these funds would be necessary to even maintain the current lowered service levels as we manage through the recovery. Guidelines for use of ARPA funds state that funds can be used to mitigate the fiscal effects stemming from the public health emergency including: - Assistance to households, small businesses and nonprofits, assistance to hard-hit industries like tourism, travel, and hospitality, Response to workers performing essential work during COVID-19, - The provision of government services to the extent of the reduction in revenue due to the pandemic in the most recent full fiscal year, and/or - Making necessary infrastructure investments Proactive Funding of Long -Term Liabilities: The City Council approved a proactive funding strategy to con- tribute to the City's Pension Trust Fund assuming a normal cost for contributions with a 6.2 percent dis- count rate. This resulted in additional annual contribution of $5.1 million in all funds, $3.1 million in the General Fund. Council adopted the Pension Funding Policy (City Manager's Report #11722) with a target goal of reaching a 90 percent funded status with CaIPERS in 15 years. The Proposed Budget addresses Council direction by including the necessary funding to follow this Pension Funding Policy as well as the continued proactive funding of the City's Other Post -Employment Benefits (OPEB) liabilities as well. Community & Economic Recovery Workplan: The focus areas of the adopted workplan are Managing Through the Pandemic, Community Wellness and Wellbeing, Business Support and City Priority Initiatives. The City's workplan includes further emergency resilience elements and exploration of a potential ballot measure to address long term funding needs. Current recommended projects have been prioritized based on both project readiness and short- and long-term impacts. Budget Stabilization Reserve (BSR): This FY 2022 Proposed Budget anticipates a BSR balance of $35.8 million, or 17.4 percent of General Fund expenses. This is below the City Council target level of 18.5 percent but within the targeted range of 15 percent to 20 percent of General Fund expenses. Department Specific Service Impacts Public Safety: Suspend specialized police units such as the traffic enforcement unit and investigation unit VIII • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET TRANSMITTAL LETTER to maintain minimal police patrol services and shift the priority of police services to focus on urgent calls and reduce the level of service and ability to respond to non -urgent calls for services. Limit coverage pro- vided by crossing guards at schools to high -traffic streets. Subsidize Animal Control operations for one- year through use of donations. Brown out Fire Station No. 2 where the station is staffed without mandatory call back. Elimination of system maintenance for the railroad train crossing intrusion detection system. Community & Library Services: Neighborhood library (Children's, Downtown, and College Terrace) closures with contactless distribution services. Full -service branches (Mitchell Park and Rinconada) open six days per week. Reduction in library programming. Reduction of operating hours and/ or closure, programming, and services for facilities such as the Art Center, the Baylands Interpretive Center, the Teen Center, and the Children's Theatre. Elimination of administrative support that will impact the level of service that program coordinators and managers can provide. Planning, Transportation & Infrastructure: Understanding that this could delay services in development review, reduction of current planning will result in extended application processing timelines and delays in permit issuance. Reduced bicycle program and increased response time to transportation related 311 notifi-cations due to reduction of traffic data services. Implementing license plate recognition for efficiencies in parking enforcement and initiating a paid parking program to increase revenues. Reduced facilities mainte-nance and repairs or replacement of street and traffic markings. Reduced capital plan investment via the General Fund annual base transfer. Citywide Internal Support, Administration, and Council Appointed Officers: Administrative support func- tions in 7 departments reduced and functions shifted to other department staff, resulting in service delays across the organization. Specific to Internal Support departments - Information Technology, Human Resources, and Administrative Services Departments as well as the Council and appointed officers (City Manager, City Attorney, City Auditor and City Clerk) - reductions in these areas in line with the changes in services, increasing timeframes for assistance and review in areas such as recruitments, procurements, and risk management. Technology solutions will be constrained to only essential contracts and systems and to support equipment needs. Once again, we must recognize that many of these budget balancing strategies are not sustainable over the long term. However, these, or similar solutions, are necessary to bridge the gap created by a steep eco-nomic downturn, contain costs, and support our economic recovery. Economic Recovery and Long -Term Financial Planning Work on Economic Recovery began in Fall 2020, prior to the City Council setting this priority in January. These efforts began with the "Uplift Local" initiative and convening a panel of experts to discuss national and local revenue trends, the future of workplaces, and initial reactions to staff's ongoing workplan. Through several conversations with the City Council in 2020 and 2021, the Community and Economic Recovery workplan was developed. This workplan identifies several recommended priority projects and work to connect the City Council's Priorities and ensure organization support and capacity to further these efforts in the coming year and beyond. The workplan emphasizes four key areas: Manage through the Pan- • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET IX TRANSMITTAL LETTER demic; Community Wellness and Welfare; Focused Business Support; and City Priority Initiatives. A sum- mary of the focus areas, including specific priority projects can be found here: City Manager's Report #12111 On February 8, 2020, the City Council approved the Long Range Financial Forecast (LRFF) (City Man- ager's Report #11954), the financial balancing scenario to be used in development of the FY 2022 budget, and the Budget Development Guidelines. At the time the LRFF was developed, it was found in reviewing a variety of economic resources that recovery will occur over a three to five-year period, with major tax rev- enues returning to pre-COVID levels in FY 2025. The Forecast did not assume restoration of service reduc- tions taken in FY 2021 and, if annual budget shortfalls are balanced through service reductions, this would result in approximately a cumulative 25 percent, or $56 million, overall budget reduction between FY 2021 and FY 2026. This balancing scenario resulted in an overall $6.8 million budget shortfall for FY 2022 and that Shelter -In -Place orders will be effective through spring/early summer. Recognizing that some of the necessary measures may not be sustainable in the long-term, the forecast assumes deferrals of some long- standing priorities to respond to the downturn and allow for an economic recovery before resuming. We must assume this may take years and hedge against the unknown duration of this downturn. This recovery is heavily reliant on resumption of travel to the region and return to pre-COVID level daytime population (e.g. return to in -person work for office and education employees). As of the production of this document, vaccines are being made more widely available and the County of Santa Clara has worked dili- gently to manage vaccine supply as the State moves to expand eligibility. In sharp comparison to this time last year, as society begins to adjust to loosened social constraints, we are working towards ensuring a safe environment for community activity. Looking forward, the City continues to face several pressures, not only from the global economic impacts of COVID-19, but also funding the growing costs of pension bene- fits, labor costs, and the current cost of living around Palo Alto; critical choices in balancing long-term financial impacts of pending litigation; and funding for the 2014 Council approved Infrastructure Plan proj- ects. City Council Priorities In January of this year, the City Council held a retreat and selected four priorities to focus on in this year. While recognizing the devastating economic impacts of the pandemic by identifying Economic Recovery as the top priority for 2021, the City Council continues its priority of affordable housing from 2020. The pri- orities include: - Economic Recovery - Housing for Social and Economic Balance - Social Justice - Climate Change - Protection and Adaptation For the City Council Retreat staff memo highlighting the results of the 2021 City Council Priorities Ranking Survey Responses, please go here: https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/at-places-memo/01-30-21- ccm-at-places-memo-item-1.pdf X • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET TRANSMITTAL LETTER Summary of Other Funds The City's Enterprise and other funds, including the General Capital Fund reflect the priorities from the FY 2022 budget development with updates for FY 2022 rates and limited adjustments for the zero to minimal rate increases approved for FY 2022. The capital budgets have been updated for the current status and cost estimates of projects based on engineering designs and prioritize investments of limited resources, including deferral of some large projects beyond the five-year CIP. The City will continue to maintain ser- vices and facilities for the community and the region, such as Utilities, Palo Alto Airport, and Regional Water Quality Control Plant. FY 2022 financial plans for City's utilities are developed to provide sufficient funding to cover increasing expenses for commodities, replenish lower reserves, and to repair and replace the City's aging utility infrastructure and is expected to increase the average month utility bill by 1.4 per- cent. Parking permit prices are also recommended to decrease to pre -pandemic prices, except for resident permits which are recommended to remain at $50. The City's Capital Improvement Plan reflects a $152.9 million budget in FY 2022 and $726.8 million plan over the 2022-2026 five-year CIP. Major investments continue in the Regional Water Quality Control Plant capital program, with approximately 64 percent of the expenses reimbursed by five contributing partner agencies outside of the City of Palo Alto. The general Capital Improvement Fund is the largest single fund in the 2022-2026 CIP with $211.3 million planned for 71 projects. Responsible investments and essential infrastructure are prioritized in this budget and will be necessary as the uncertainty of economically sensi- tive TOT revenue remains. Staff proactively re-evaluated the FY 2021 capital project status and funding needs throughout the year in response to TOT revenue declines impacting General Fund capital investments. In addition, the City Council directed staff to find an additional $2.5 million in savings from the FY 2021 General Fund Capital Budget. The FY 2022 budget was developed accordingly, assuming an additional $2.5 million reduction in the base capital transfer from the General Fund. In total, transfers from the General Fund to the Capital Improve- ment Fund decreased in FY 2022 by $3.1 million, from $12.8 million to $9.7 million due to declines in TOT revenue and the $2.5 million reduction in the base capital transfer. Capital projects were reviewed with the following specific objectives: - Reduce carryover funding to "keep up" spending on essential infrastructure rather than fall behind and require new funding sources or levels to "catch up" in upcoming years; - Position shovel -ready projects to take advantage of the favorable construction market pricing typical of a recession; - Minimize near -term funding of discretionary projects; and, - Ensure a steady flow of projects that minimizes peaks and valleys in project delivery staffing needs, as this would reduce efficiency and introduce bottlenecks in productivity. Budget Process and Key Dates An important aspect of the budgeting process is dialogue. This proposed budget includes significant reductions in services to the community and opportunities to strategically position both the City's financial position, service offerings, and goals over the long-term. To engage with the community and the City • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET XI TRANSMITTAL LETTER Council, over the next several weeks we will conduct a series of public meetings to discuss the budget. In addition, staff is hosting an online survey to gain input and inform the City Council's budget deliberations involve the community in this dialog through Open Townhall, our online platform for community engage- ment. Key dates are listed below: - May 3: Budget Overview with City Council - May 4: Budget Overview with Finance Committee - May 6: Open Townhall and Community Survey - May 11-12: Budget Hearings with Finance Committee - May 17: Finance Committee Budget Overview with the City Council - May 25: Budget Wrap-up with Finance Committee - June 21: City Council Budget Adoption Acknowledgements I would like to thank the City Council for your leadership and our Executive Leadership Team and the entire staff of the City for providing outstanding services to our community. It is through the support of this team we have overcome the challenges faced last year, and through this resiliency, our experiences have pre- pared us for the challenges ahead. Together, we must take action to address issues in the near term to best position the organization for the long-term so that we can meet the needs of the community today and beyond. The Palo Alto community should be proud of your leadership and commitment to service. A budget document takes countless hours of teamwork, collaboration, and patience to produce. I would like to offer special thanks to Kiely Nose, our Interim Assistant City Manager and Chief Financial Officer and the dedicated Office of Management and Budget Team - Christine Paras, Paul Harper, Jessie Deschamps, Alexandra Harris, Sean Kilger, Oscar Murillo, Kayla Shapiro, Chaitali Paliwal, Steve Guagliardo, and Joshua Martinez. Completing this budget could not have been accomplished without the skill, dedication, and pro- fessionalism of this team. Their willingness to work through these unique circumstances and sacrifice countless hours are a testament to their commitment to this organization and to the community. I am also grateful to our Executive Leadership Team especially our Department Directors and Meghan Horrigan-Tay- lor our Chief Communications Officer who worked on the budget materials and the leadership they have demonstrated. There are too many to list here by name, but the budget could not have been produced without the senior/management analysts, division managers, administrative assistants, and others through- out the organization who helped produce this budget. Respectfully Submitted, Ed Shikada City Manager XII • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED BUDGET APITAL IMPROVEMENT FUND The Capital Improvement Fund category includes two funds, the Capital Improvement Fund and the Cubberley Property Infrastructure Fund, forming the second largest section of the 2022-2026 CIP in terms of cost, and the highest volume of projects. At a cost of $211.3 million spread over 71 projects, the Capital Improvement Fund category is comprised of capital projects that do not directly benefit the Enterprise Funds, support technology improvements, or provide vehicle maintenance and replacement. Capital projects funded in the Capital Improvement Fund account for repairs to the City's roads, parks and open space, and most City facilities. The Cubberley Property Infrastructure Fund supports repair and renovation of facilities at the Cubberley Community Center. SOURCES OF FUNDING The Capital Improvement Fund is supported primarily through two categories of sources from the General Fund: a base amount and dedicated funding from Transient Occupancy Tax (TOT) revenue. The TOT revenue was designated by City Council policy to fund the Infrastructure Plan by voter - approved TOT rate increases totaling 3.5 percent, the first in 2014 and the second in 2018, and all TOT revenue from new hotels built after January 2015 are transferred annually to support capital investments. Beginning in FY 2013 and in a typical year, the base transfer is increased annually by an amount equal to the consumer price index (CPI). Prior to the impacts of the pandemic, the FY 2019 actual base transfer totaled $16.0 million and TOT revenues supporting capital investments totaled $8.7 million, bringing total transfers from the General Fund, including transfers from utility users taxes and interest income, to $27.0 million in FY 2019. However, the base transfer amount and TOT revenue have been impacted by the financial constraints of the General Fund and the economic impacts of COVID-19. As a result of the precipitous drop in major tax revenues, the FY 2021 Adopted Budget decreases General Fund resources towards capital investments by $14.2 or 52.6 percent, totaling $12.8 million ($4.8 million base and $6.6 million TOT revenues). In February 2020, the City Council adopted the Long Range Financial Forecast (LRFF) and the financial balancing scenario for staff to use in development of this budget. The LRFF assumes that the base transfer reduction taken in FY 2021 is not restored and based on financial constraints within the General Fund, the FY 2022 proposed balancing strategy assumes an additional $2.5 mil- lion reduction to the base transfer. In addition to this impact, as health and safety guidelines have continued to restrict travel, the TOT revenue transfer to support capital investments has been adjusted downward although this impact has been cushioned by two new hotels opening in 2021. Net TOT revenue allocated towards capital investments totals $5.9 million for FY 2022, a 10.6 per- cent decrease compared to $6.6 million in the FY 2021 Adopted Budget. Cumulatively, total General CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET XIII CAPITAL IMPROVEMENT FUND Fund support to the Capital Improvement Fund has decreased by $3.1 million or 24.2 percent from $12.8 million in FY 2021 Adopted to $9.7 million the FY 2022 Proposed Budget. The City will continue to revisit forecasts to mitigate the effects of a potential "new normal" while circum- stances continue to evolve, such as the availability of vaccines and travel restrictions lifted earlier in the year. The 2022-2026 Proposed CIP anticipates a three to five year economic recovery from the impacts of COVID-19, with major tax revenues returning to pre-COVID levels in FY 2025. Discussion of this can be found in the Community Economic Recovery and Long -Term Financial Planning section of the Transmittal Letter. Other major sources of funding for the Capital Improvement Fund include Certificates of Participation (COP) funding, grants from Federal, State, and other local agencies, and transfers from the Stanford Uni- versity Medical Center Development Agreement, the Gas Tax Fund, and various Impact Fee Funds and Parking District Funds. Further discussion of these revenue sources can be found in the Summary of CIP Program Revenue section of this document. The Cubberley Property Infrastructure Fund is funded solely through a transfer from the General Fund based on the November 2014 change to the lease with the Palo Alto Unified School District. The revised lease reallocated an ongoing annual $1.8 million "Covenant Not to Develop" payment that previously went to the school district to establish the Cubberley Property Infrastructure Fund and support infrastructure repair and renovation for the Cubberley Community Center. Due to significant service delivery impacts from COVID-19, a new lease agreement was negotiated with the Palo Alto Unified School District (PAUSD), which will change the space available at the Cubberley facility. However, operating and maintenance costs are expected to continue at current levels to be reimbursed by PAUSD for a portion of their share. EXPENDITURES The 2022-2026 CIP for the Capital Improvement Fund includes 68 projects at a cost of $177.5 million, with $51.5 million budgeted in FY 2022, out of which $31.7 million were from previously allocated funds reappro- priated from FY 2021 for projects continuing into FY 2022. These amounts reflect a $2.5 million reduction in project costs as directed by the City Council in the March 22, 2021 meeting (CMR #12089) and an addi- tional $2.5 million reduction in the base transfer as part of the FY 2022 Proposed Budget General Fund bal- ancing strategy. In addition to these decreases, totaling $5.0 million overall, to that the Infrastructure Reserve is balanced over the next five years, as part of development of the 2022-2026 Capital Plan, project costs totaling $2.7 million were reduced or deferred to years after 2026.. The impact from these reductions will contribute to a growing backlog of work for the City's infrastructure, and as labor and material costs continue to increase annually, it will become more costly to catch-up on deferred maintenance. The Capital Improvement Fund budget is divided into six categories: Buildings and Facilities, Department Technology Upgrades and Improvements, Parks and Open Space, Streets and Sidewalks, Traffic and Trans- portation, and Unallocated Salaries and Benefits. Additional details on each of these categories can be found in the Capital Project Fund Overview section for each of the categories. XIV • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL OVERVIEW FUND Beginning in the 2019-2023 CIP, staff budgeted the cost of staff salaries and benefits within the individual capital projects to more accurately plan and account for the total cost of projects. These costs had previ- ously been budgeted in a single capital project (AS -10000) in the capital fund to account for the salaries and benefits of all staff that work on capital projects. The inclusion of staff salaries and benefits in individ- ual project budgets can appear to increase the overall cost of the projects. In reality, the apparent increase is simply a shift of budget allocation from AS -10000 to the individual projects. The primary reasons for increased project costs are the significant construction cost escalation that has occurred in recent years and additions to the scope of certain projects. 2022-2026 CAPITAL IMPROVEMENT FUND EXPENDITURES BY CATEGORY $177.5 MILLION Buildings and Facilities_ $40.1M Administration $5.4M Traffic and Transportation $45.1M Department Technology Upgrades and Improvements $0.7M Parks and Open Space $33.7M ._ Streets and Sidewalks $52.5M INFRASTRUCTURE MANAGEMENT SYSTEM AND STATUS OF THE "CATCH-UP" BACKLOG A key recommendation of the IBRC report was the establishment of an Infrastructure Management System (IMS) that will maintain an inventory of the City's infrastructure and track and budget for "catch-up" and "keep -up" needs. The IMS has been implemented utilizing two software applications, Maintenance Connec- tion which is the repository for the infrastructure asset inventory information, and Questica, the City's bud- get system, which is used for long term capital planning. The combined use of both applications allows the City to plan and report on long term capital funding needs and deferred maintenance, or "catch-up" bal- • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET XV CAPITAL IMPROVEMENT FUND ances for both operating and capital maintenance. The initial asset inventory and capital planning informa- tion has been transferred to the IMS and reporting from the IMS began in FY 2019. The December 2011 IBRC Report identified a backlog of "catch-up" projects totaling $41.2 million. The 2022-2026 CIP includes a total of $17.8 million in catch-up projects, reducing the backlog amount to $23.4 million at the end of the five-year period as outlined in the table below. IBRC "Catch -Up" Backlog Status IBRC "CATCH-UP" CATEGOR IBRC FINAL REPORT "CATCH-UP" BACKLOG "CATCH-UP" AMOUNT FUNDED TO DATE OR INCLUDED IN THE CIP $7.7M FISCAL YEA 2022-2026 BACKLOG $0.0M Buildings $0.5M Cubberley Community Center* $6.9M $49.0M $0.0M Parks $14.4M $18.4M $0.0M Surface $14.9M $13.3M $0.0M ' 2 .4M *Needs to be adjusted per 2020 lease agreement The 2022-2026 Capital Improvement Program continues the minimal funding from FY 2021-2025 due to the ongoing pandemic. Reduction to ongoing keep up maintenance work, such as sidewalk repairs and street maintenance work will lead to increased catch-up work. Additional staff has not been adding new projects in response to the funding decreases. In November 2016, Santa Clara County passed Measure B, a 30 -year half -cent county wide sales tax to enhance transit, highways, expressways and active transportation (bicycles, pedestrians and complete streets). Measure B revenue for Palo Alto is anticipated to be $1.3 million annually and has been recom- mended to be split as follows: Railroad Grade Separation project (PL -17001), $0.5 million Street Maintenance (PE -86070), $0.5 million Traffic Signal and Intelligent Transportation System Upgrades project (PL -05030), $0.3 million Similarly, SB1 funding for Road Maintenance and Rehabilitation from the State of approximately $1.3 million annually is recommended to fund Street Maintenance (PE -86070). In FY 2022, there will be a one-time reallocation of SB1 funding from Street Maintenance (PE -86070) to fund Charleston/Arastradero (PE - 13011). In future years the addition of this funding to the City's street maintenance program could poten- tially allow some funds to be reallocated to other capital projects with City Council approval. XVI • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL OVERVIEW FUND CITY COUNCIL INFRASTRUCTURE PLAN In 2013 the City Council established the Council Infrastructure Committee and tasked the Committee with identifying a funding plan for infrastructure projects requiring funding above and beyond the base annual General Fund transfer to the Capital Improvement Fund. After meeting regularly for more than a year, the Committee arrived at a list of nine recommended projects and an associated funding plan, which was approved by the City Council in June 2014. At the time the plan was adopted, the total cost of Infrastruc- ture Plan projects was estimated at $125.8 million and does not include staff salaries and benefits. As part of the 2020-2024 CIP, a tenth project was approved to be added to the Infrastructure Plan: the Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equipment (PL -15002). Due to the City Council's decision to defer the New Downtown Parking Garage Project (PE -15007) in February 2019, PL -15002 will mitigate parking congestion in downtown while plans for the Downtown Garage are reevaluated. The updated total cost of the Infrastructure Plan after these changes totals, excluding staff salary and benefits, totals $136.6 million. In response to COVID-19, during the development of the 2021-2025 CIP, the City Council reviewed priorities among our most critical infrastructure projects to help balance the City's liabilities and investments while mitigating loss of time, effort, and money already invested. As a result of ongoing efforts to mitigate the impacts of COVID-19, during the development of the 2022-2026 CIP, the following IP projects were pushed out and deferred: • Fire Station 4 Replacement (PE -18004) pushed out from FY 2022 to FY 2024 • New Downtown Parking Garage (PE -15007) pushed out from FY 2022 to FY 2023 • Charleston/Arastradero Corridor Project (PE -13011) pushed out from FY 2021 to FY 2022 • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET XVII CAPITAL IMPROVEMENT FUND Based on known estimates and including the tenth project, the total cost of the Infrastructure Plan is cur- rently $258.5 million with $33.4 million (12.9 percent) programmed in the 2022-2026 CIP. These costs are detailed by project below: Project Name (Number) 2022-2026 CIP B get Total Project Budget Public Safety Building (PE -15001) $3.8M $117.0M California Avenue Parking Garage (PE -18000) $O.OM $50.1M Highway 101 Pedestrian/Bicycle Overpass (PE -11011) $0.1M $23.5M Charleston/Arastradero Corridor Project (PE -13011) $4.6M $17.4M Bicycle and Pedestrian Transportation Plan Implementation (PL -04010) $6.9M $16.8M Fire Station 4 Replacement (PE -18004) $10.1M $10.2M Fire Station 3 Replacement (PE -15003) $O.OM $10.5M Downtown Parking Garage (PE -15007) $5.5M $7.0M Byxbee Park Completion (PE -18006) $2.4M $3.2M Downtown Automated Parking Guidance Systems (PL 15002) $0.0M $2.7M T.t.I $33., M $25:.5M The IP relies on the two ballot measures approved by voters to increase the Transient Occupancy Tax (TOT) in November 2014 and November 2018 for a total 3.5 percent of TOT revenue which the City Council identified as a funding source to aid in infrastructure needs, including the Infrastructure Plan projects and the associated debt service payments from the COP issuances. The City Council also identified TOT fund- ing from new hotels built after January 2015 for infrastructure needs, and the 2022-2026 CIP includes TOT revenues from the opening of two new Marriott hotels in FY 2021. In March 2019, COPs were issued for the California Avenue Garage, with an annual debt service cost of $2.4 million annually. In April 2021, COPs were issued for the Public Safety Building, with an annual debt service cost starting at a prorated $1.5 mil- lion in FY 2023 and reaching $5.0 million annually, bringing the total annual debt service to $7.4 million by FY 2024. A portion of the TOT revenues will be allocated to pay for the debt service. In addition to the TOT funding, there are other funding sources dedicated towards IP projects. For more information regarding the funding sources per IP project, please see the individual project pages in this document. XVIII • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL OVERVIEW FUND Funding Source 2022-2026 IP Funding $0.0M Total Project Funding $144.0M Certificates of Participation (COP) Bond Proceeds Stanford University Medical Center (SUMC) Development Agreeement $10.9M $33.7M Grant Funding from Other Local Agencies $2.0M $12.7M Downtown Parking In -Lieu Fees $5.5M $6.8M Parks Dedication Fees $2.4M $2.8M SB1 Gas Tax Funding $1.3M $2.4M Reimbursement from Google $0.0M $1.OM Charleston/Arastradero Impact Fees $0.0M $0.8M Stormwater Management Fund $0.0M $0.7M Public Safety Facility Impact Fees $0.0M $0.5M T.t.l IM o All ten projects, except for the New Downtown Parking Garage Project (PE -15007), are scheduled to be complete within the 2022-2026 CIP. The Fire Station #3 Replacement project was awarded for construc- tion in FY 2018 and it was opened in Spring 2020. Construction on phases 1 and 2 of the Charleston/Aras- tradero Corridor (PE -13011) project were completed in early 2020. The final phases will be completed in the next few years. In addition, the California Avenue Garage (PE -18000) started construction in Spring 2019 and was completed in Fall 2020. A construction contract for the Highway 101 Pedestrian/Bicycle Overpass (PE -11011) was awarded in Fall 2019 with completion estimated for Summer 2021. The construction contract for the New Public Safety Building (PE -15001) was awarded in early 2021 with completion anticipated in Summer 2023. The Downtown Automated Parking Guidance Systems is anticipated to start design and construction in FY 2022. Additional information on the status of all of the IP projects can be found on the City's website: www.infrastructure.cityofpaloalto.org/. In addition to the Council Infrastructure Plan, there are a number of other significant potential capital proj- ects that have been identified as needs that do not have funding identified. While successful completion of the Council Infrastructure Plan has been identified as the highest infrastructure priority, the following are some other potential competing community asset projects: Animal Shelter replacement or renovation Bol Park Pathway Comprehensive Conservation Plan for Foothills Nature Preserve Junior Museum and Zoo rebuild (Phase II) Parks Master Plan implementation Roth Building • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET XIX CAPITAL IMPROVEMENT FUND To align with the City Council's Fiscal Sustainability priority and set aside funding for community asset project like these, a Reserve for Future Capital Needs will be established starting in FY 2022 at $2.4 million. This will enable a discussion to prioritize these projects and others that may rise in the years after the IP projects are complete before the funding is programmed into existing capital projects. NEW PROJECTS There is one new project in the Capital Improvement Fund for the 2022-2026 CIP under the category of Buildings and Facilities: • San Francisquito Creek Joint Powers Authority Ongoing Creek Projects (PE -22000): FY 2022: $0.1 million; 2022-2026 CIP: $0.4 million More information about this project can be found on their respective project pages under the Capital Improvement Fund section in this document. INFRASTRUCTURE RESERVE The ending fund balance in the Capital Improvement Fund is referred to as the Infrastructure Reserve (IR). The IR is used to provide cash flow for reimbursable grants, address unanticipated cost increases, and pro- vide funding for urgent and unanticipated projects. As seen in the Source and Use chart in the Capital Improvement Fund section of this document, the projected IR balance at the end of FY 2022 is estimated to be $10.7 million. Under normal circumstances, the five-year CIP assumes keeping the Infrastructure Plan COP funding at a debt to revenue ratio under 60 percent, and the ability to attain this ratio is largely assisted by the voter -approved additional 1.5 percent increase in TOT funding that Council directed towards funding infrastructure. However, as discussed at with the City Council on March 22, 2021 (CMR #12089), revenues decreased significantly in FY 2021 from the impact of COVID-19 and the development of the 2022-2026 CIP will continue to address the impacts from this by deferring capital investments and maximizing the use of available funding from outside sources, when possible, to maintain a positive IR through all five years of the 2022-2026 CIP. This strategy carries a measured amount of risk, such as slower than anticipated recovery of TOT funding, as well as potentially unforeseen urgent capital needs that may happen prior to the completion of the IP projects. It is important to note that City Council only approves the FY 2022 portion of the five-year CIP, so these assumptions and risks will continue to be evaluated throughout FY 2022 and considered as part of the development of the 2023- 2027 CIP. CUBBERLEY PROPERTY INFRASTRUCTURE FUND The 2022-2026 CIP includes funding for infrastructure improvements at the Cubberley Community Center in accordance with the November 2014 change to the lease with the Palo Alto Unified School District, which reallocated an annual $1.8 million "Covenant Not to Develop" payment benefiting the school district to infrastructure repair and renovation for the Cubberley Community Center. In partnership with the Palo Alto Unified School District (PAUSD) and the community, a Cubberley Concept Plan was developed for the Cubberley Community Center site. The California Environmental Quality Act (CEQA) analysis is in progress and must be completed prior to Plan adoption. The CEQA analysis was delayed due to changes in how traffic impacts are to be assessed, and because of a shift in staff priorities due to COVID. Once the Plan is XX • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL OVERVIEW FUND adopted, additional work will be required to align the Plan's priorities with the City Council's Direction for the site and the funding available to do the work. The 2022-2026 CIP for the Cubberley Community Center includes funding for emergency repairs at the site, scheduled roof replacements, and completion of the field restroom. The emergency repair and roof replacement work is needed to maintain safe building conditions for current use of the site. Completion of the field restroom will provide facilities near the fields that are heavily used for athletic events. On June 23, 2020 the City entered a new lease with PAUSD. Due to the negative impacts to the City's bud- get from the events surrounding COVID-19, and the request by PAUSD to retain portions of Cubberley, the new lease was negotiated to reduce the City's use of the premises and the corresponding cost. However, operating and maintenance costs will continue at current levels to be reimbursed by PAUSD for their share of costs. Estimated amounts for PAUSD's portion of Cubberley Roof Replacements have been pro- grammed into the 2022-2026 CIP. • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET XXI CITY OF PALO ALTO NTERPRISE AND NTERNAL SERVICE FUND ENTERPRISE FUND CAPITAL IMPROVEMENT PROJECTS Enterprise Funds account for financial activities that are associated with a broad range of municipal services. Each year a significant investment is made from the City's Enterprise Funds (Airport, Elec- tric, Fiber Optics, Gas, Stormwater Management, Wastewater Collection, Wastewater Treatment, and Water). In FY 2022, a total of $87.9 million will be allocated towards the capital program for the Enterprise Funds, with $488.7 million allocated over the five-year CIP, representing 70.2 percent of CIP expenditures for all funds. Of the $87.9 million allocated in FY 2022, $20.5 million was funding previously approved by the City Council, and recommended to be reappropriated from FY 2021 to FY 2022 for continuation of the projects. The Utilities Department manages the Electric, Water, Gas, Fiber Optics, and Wastewater Collection Funds, while the Public Works Department manages the Airport, Storm Drainage, and Wastewater Treatment Funds. Following is a brief discussion of the City's largest Enterprise Fund capital improvement programs. Additional information on each of these funds can be found in the fund summary sections of this document. 2022-2026 ENTERPRISE CIP PROJECTS BY FUND (83 TOTAL) $488.7 MILLION Electric Fund 32 Projects -- Airport Fun 6 Projects Water Fund 12 Projects Wastewater Treatment Fund 9 Projects 2 Projects Gas Fund 8 Projects Stormwater Management Fund 7 Projects Wastewater Collection Fund 7 Projects CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET XXIII ENTERPRISE AND INTERNAL SERVICE FUNDS Airport Fund The Airport receives most of its funding through grants from the Federal Aviation Administration (FAA) and the City is required to match ten percent of the award. A total of $7.5 million is allocated towards cap- ital infrastructure over the 2022-2026 CIP, with $0.9 million allocated in FY 2022. There is one new project programmed in the Airport Fund for the 2022-2026 CIP under the category of Airport Facilities: • Airport Temporary Office Buildings (AP -22001): FY 2022: $0.1 million; 2022-2026 CIP: $0.2 million More information about this project can be found on their respective project pages under the Airport Fund section in this document. Electric Fund Over the next several years, the Electric Utility will continue to execute its regular maintenance, repair and replacement plan for the distribution system, and also begin the rollout of advanced metering infrastruc- ture and various smart grid technologies. The 2022-2026 CIP projects include 4/12kV conversion, substa- tion physical security upgrades, deteriorated wood pole replacements, underground rebuilds, and distribution system upgrades. The City will also continue to monitor the growth of electric vehicle owner- ship and gas -to -electric fuel switching in Palo Alto for future planning purposes. In the next 10 to 20 years, these factors may create notable increases in electric consumption and result in various impacts to the electric distribution system. The initial analysis for various scenarios are being performed by the City in the context of the Sustainability and Climate Action Plan (S/CAP) development and implementation process. There is one new project programmed in the Electric Fund for the 2022-2026 CIP under the category of System Improvements: • Colorado Distribution Feeder Outlet Replacement (EL -22002): FY 2022: $0.4 million; 2022-2026 CIP: $0.4 million More information about this project can be found on their respective project pages under the Electric Fund section in this document. Fiber Fund The Fiber Network Rebuild project is temporarily on hold pending Council's direction for the City fiber net- work expansion plan and Fiber -to -the -Home (FTTH). The new proposed fiber backbone will provide high - capacity fiber to City departments (Utilities, Public Works, Office of Emergency Services, Transportation, Information Technology, and Community Services). The backbone will be routed through neighborhoods and business districts and provide new commercial dark fiber leasing opportunities and serve as a spring- board to FTTH. Water, Gas, and Wastewater Collection Program In FY 2020, Utilities implemented a new replacement schedule for gas, water, and wastewater main con- struction projects to limit these types of projects from occurring simultaneously. The coordinated schedule helped smooth out construction and inspection levels, distributing costs more evenly on a timeline instead of spiking when these projects occur simultaneously. In FY 2021, Capital workload was realigned for staff- ing resources shared commonly among the three utilities to help increase the operational efficiency among shared resources. Over the last several years prior to COVID-19, market conditions were at a peak with few XXIV • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ENTERPRISE AND INTERNAL SERVICE FUNDS bidders and higher prices on construction projects due to the increased demand for construction services. As a result, costs per foot for main replacement have increased substantially anywhere between 50% - 100% increase. The impact from COVID-19 resulted in a minor change with bids received coming in slightly lower than anticipated. In response to the impact from COVID-19, during the development of the 2021-2025 CIP, some of the larger projects planned in the previous five-year CIP were pushed out beyond the 2021-2025 timeframe to avoid rate increases affected by capital needs. Efforts to mitigate impact from COVID-19 by avoiding rate increases from capital needs were continued in the development of the 2022-2026 CIP, resulting in proj- ects kept at a minimal of replacement and emergency needs. Future WGW CIP investment may be lower than in the past if construction costs continue to increase with minimal rate increases. If these austerity measures continue in the next few years, it will be difficult to maintain the existing 40-50 year main replacement schedule. The City may need to consider alternative cost reduction and financing strategies, such as applying for bond financing to accelerate some of the large construction projects during a time of lower construction costs. Stormwater Management Fund The Stormwater Management Fee ballot measure was approved by voters in April 2017, providing funding for the Storm Drain Blue Ribbon Committee's recommendations for capital projects related to mainte- nance and upgrades to the City's storm water management system. The 2022-2026 Capital Improvement Program includes expenditures of $13.2 million, with $6.2 million allocated in FY 2022. With the passage of the 2017 Storm Water Management Fee ballot measure, 13 drainage improvement projects will be recom- mended over the next 14 years, five of which have been programmed in the 2020-2024 CIP, and the first was completed in FY 2021. There is one new project programmed in the Stormwater Management Fund for the 2022-2026 CIP under the category of System Rehabilitation: • Green Stormwater Infrastructure (SD -22001): FY 2022: $0.5 million; 2022-2026 CIP: $0.5 million More information about this project can be found on their respective project pages under the Stormwater Management Fund section in this document. Wastewater Treatment Fund The Wastewater Treatment Fund accounts for activities related to the replacement and rehabilitation of the Regional Water Quality Control Plant infrastructure. The 2022-2026 CIP includes expenditures of $257.4 million, with $30.7 million allocated in FY 2022. Approximately 64 percent of expenditures within this fund are reimbursed by five contributing partner agencies (Cities of Mountain View and Los Altos, Town of Los Altos Hills, Stanford University, and East Palo Alto Sanitary District). Many of the Plant's major systems are reaching the end of their useful life and new technology for systems such as advanced water purification, and secondary treatment upgrades are available and need to be integrated into the Plant while older sys- tems are phased out. Staff has been exploring funding options for low interest state revolving fund loans or revenue bonds to mitigate the costs to the City and partner agencies for these large infrastructure invest- ments. • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET XXV ENTERPRISE AND INTERNAL SERVICE .FUNDS INTERNAL SERVICE FUND CAPITAL IMPROVEMENT PROJECTS Internal Service Funds account for activity that provides goods or services to other funds, departments, or agencies within the City. Of the City's Internal Service Funds, the Technology Fund and Vehicle Replace- ment and Maintenance Fund have capital projects programmed in the 2022-2026 CIP. The 2022-2026 CIP expenditures in the Technology Fund totals $6.0 million, with $2.3 million allocated in FY 2022. The 2022- 2026 CIP expenditures in the Vehicle Replacement Fund totals $18.6 million, with $4.4 million allocated in FY 2022. To mitigate the impacts of COVID-19, reductions were made in internal services funds to reflect both service level adjustments as well as citywide adjustments to assist in the balancing of the General Fund. Technology Fund Technology Fund projects enhance service delivery to the community and to City staff through efficient and effective implementation of information technology solutions. Of the $5.1 million in funding for FY 2022, $1.1 million is recommended to be reappropriated from FY 2021 for continuation of the projects in FY 2022. Vehicle Replacement Fund Vehicle Replacement and Maintenance Projects provide funding for the maintenance and replacement of City vehicles and heavy equipment to ensure safe, reliable, and efficient use of resources. Of the $4.4 mil- lion in funding for FY 2022, $2.9 million is recommended to be reappropriated from FY 2021 for continua- tion of the projects in FY 2022. To maintain a regular replacement schedule efficiently, staff has been standardizing the process for determining the replacement value and timing. There is one new project pro- grammed for vehicle replacements scheduled in 2026 in the 2022-2026 CIP under the Vehicle and Equip- ment Replacement category, Scheduled Vehicle and Equipment Replacement -Fiscal Year 2026 (VR- 26000) with $3.4 million budgeted in FY2026. XXVI • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CITY OF PALO ALTO Fiscal Year 2022 Proposed Capital Budget City Council Tom DuBois, Mayor Pat Burt, Vice Mayor Alison Cormack Eric Filseth Lydia Kou Greer Stone Greg Tanaka Ed Shikada, City Manager Kiely Nose, Director of Administrative Services/Chief Financial Officer David Ramberg, Assistant Director of Administrative Services Christine Paras, Assistant Director of Administrative Services Paul Harper, Budget Manager, Office of Management and Budget Jessie Deschamps, Budget Manager, Office of Management and Budget Alison Cormack, Finance Committee Chair CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 1 CITY OF PALO ALTO TABLE OF CONTENTS PALO ALT ■ ALTO CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 3 CITY OF PALO ALTO ■ Overview Transmittal Letter I I I Capital Improvement Fund XIII Enterprise and Internal Service Funds XXIII 0 Introduction 11 Budget Acknowledgments 13 CIP Organizational Chart 14 The Budget Process and Document 15 Budget Award 23 m Financial Summary 25 Summary of CIP Program Revenue 27 Summary Information 33 Debt Policy and Obligations 43 Capital Fund Projects 51 Capital Improvement Fund 53 Administration 69 Capital Improvement Fund Administration 71 Buildings and Facilities 73 Americans With Disabilities Act Compliance 75 Building Systems Improvements 77 City Facility Parking Lot Maintenance 81 City Hall Space Planning 83 Civic Center Electrical Upgrade & EV Charger Installation 85 Facility Interior Finishes Replacement 87 Fire Station 4 Replacement 89 Library Automated Material Handling 91 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 93 New Downtown Parking Garage 95 New Public Safety Building 97 Performing Arts Venues Seat Replacement 101 Roofing Replacement 103 San Francisquito Creek Joint Powers Authority Ongoing Creek Projects 105 University Avenue Parking Improvements 107 Water, Gas, Wastewater Office Remodel 109 Department Technology Upgrades and Improvements 111 Automated External Defibrillator Replacement 113 Extrication Tool Replacement 115 Police Video Recording Systems Replacement 117 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 5 TABLE OF CONTENTS Parks and Open Space 119 Art In Public Spaces . 121 Athletic Courts Resurfacing 123 Baylands Levee Repair for Public Safety Access 125 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities 127 Bol Park Improvements 129 Boulware Park Improvements 131 Byxbee Park Completion 135 Dog Park Installation and Renovation 137 Foothills Park Dam Seepage Investigation and Repairs 139 Foothills Park Improvement Project 141 Golf Course Net and Artificial Turf Replacement 143 Heritage Park Site Amenities Replacement 145 Hoover Park Improvements 147 Johnson Park Renovation 149 Magical Bridge Playground Rubber and Synthetic Turf Resurfacing . . . . . . . . . . . . . .151 Mitchell Park Improvements 153 Off -Road Pathway Resurfacing And Repair 155 Open Space Lakes And Pond Maintenance 157 Open Space Trails and Amenities 159 Park and Open Space Emergency Repairs 161 Park Restroom Installation 163 Pearson Arastradero Improvement Project 165 Peers Park Improvements 167 Rinconada Park Improvements 169 Robles Park Improvements 173 Seale Park Improvements 175 Werry Park Playground Improvements 177 Streets and Sidewalks 179 City Bridge Improvements 181 Curb and Gutter Repairs 183 Newell Road/San Francisquito Creek Bridge Replacement 185 Sidewalk Repairs 189 Sign Reflectivity Upgrade 191 Street Lights Condition Assessment 193 Street Lights Improvements 195 Street Maintenance 197 Thermoplastic Lane Marking and Striping 201 Traffic and Transportation 203 Bicycle and Pedestrian Transportation Plan Implementation 205 Charleston/Arastradero Corridor Project 207 Churchill Avenue Enhanced Bikeway 211 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements 213 6 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET TABLE OF CONTENTS Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collec- tion Equip. 215 Emergency Vehicle Traffic Signal Preemption System Pilot 217 Highway 101 Pedestrian/Bicycle Overpass Project 219 Parking District Implementation 221 Quarry Road Improvements and Transit Center Access 223 Railroad Grade Separation and Safety Improvements 227 Safe Routes To School 229 Traffic Signal and Intelligent Transportation Systems 231 Transportation and Parking Improvements 233 Cubberley Property Infrastructure Fund 235 Buildings and Facilities 241 Cubberley Repairs 243 Cubberley Roof Replacements 245 Parks and Open Space 249 Cubberley Field Restroom 251 Enterprise Fund Projects 253 Airport Fund 255 Airport Apron, Runways, and Taxiways 261 Airfield Electrical Improvements 263 Airport Apron Reconstruction 265 Runway and Taxiway Reconstruction and Drainage Improvements 269 Airport Facilities 271 Airport Layout Plan 273 Airport Temporary Office Buildings 275 Automated Weather Observation System (AWOS) 277 Electric Fund 279 Customer Connections 287 Electric Customer Connections 289 System Improvements 291 115 kV Electric Intertie 293 Capacitor Bank Installation 295 Coleridge/Cowper/Tennyson 4/12kV Conversion 297 Colorado Distribution Feeder Outlet Replacement 299 Colorado Power Station Equipment Upgrades 301 Colorado Substation Site Improvements 303 Colorado/Hopkins System Improvement 305 Communications System Improvements 307 East Meadow Circles 4/12kV Conversion 309 Electric System Improvements 311 Electric Utility Geographic Information System 313 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 7 TABLE OF CONTENTS Foothills Rebuild (Fire Mitigation) 315 Hopkins Substation 4/12kV Conversion 319 Inter -substation Line Protection Relay 321 Rebuild Underground District 15 323 Rebuild Underground District 16 325 Rebuild Underground District 20 327 Rebuild Underground District 23 329 Rebuild Underground District 26 331 Rebuild Underground District 30 333 Reconfigure Quarry Feeders 335 SCADA System Upgrades 337 Smart Grid Technology Installation 339 Substation 60kV Breaker Replacement 343 Substation Facility Improvements 345 Substation Physical Security 347 Substation Protection Improvements 349 Underground System Rebuild 351 Wood Pole Replacement 353 Undergrounding Projects 355 Underground District 42 - Embarcadero Road, Emerson, Middlefield 357 Underground District 43 - Alma/Embarcadero 359 Fiber Optics Fund 361 Capacity Improvements 367 Fiber Optics Network - System Improvements 369 Customer Connections 371 Fiber Optics Customer Connections 373 Gas Fund 375 Customer Connections 381 Gas System, Customer Connections 383 Gas Main Replacements 385 Gas Main Replacement - Project 23 387 Gas Main Replacement - Project 24 389 Gas Main Replacement - Project 25 391 Gas Main Replacement - Project 26 393 System Improvements 395 Gas Distribution System Improvements 397 Gas Equipment and Tools 399 Gas Meters and Regulators 401 Stormwater Management Fund 403 Capacity Improvements 409 Corporation Way System Upgrades and Pump Station 411 East Meadow Drive System Upgrades 413 8 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET TABLE OF CONTENTS Louis Road System Upgrades 415 West Bayshore Road Pump Station 417 West Bayshore Road Trunk Line Improvements 419 System Improvements 421 Green Stormwater Infrastructure 423 System Rehabilitation 425 Storm Drainage System Replacement And Rehabilitation 427 Wastewater Collection Fund 429 Customer Connections 435 Sewer System, Customer Connections 437 System Improvements 439 Sewer Lateral/Manhole Rehabilitation and Replacement 441 Wastewater Collection System Rehabilitation/Augmentation Project 30 443 Wastewater Collection System Rehabilitation/Augmentation Project 31 445 Wastewater Collection System Rehabilitation/Augmentation Project 32 447 Wastewater General Equipment and Tools 449 Wastewater System Improvements 451 Wastewater Treatment Fund 453 Buildings and Facilities 459 New Laboratory And Environmental Services Building 461 Plant Master Plan 465 System Improvements 467 Advanced Water Purification Facility 469 Headworks Facility Replacement 473 Horizontal Levee Pilot 475 Outfall Line Construction 479 Plant Repair, Retrofit, and Equipment Replacement 481 Primary Sedimentation Tank Rehabilitation 483 Secondary Treatment Upgrades 485 Water Fund 487 Customer Connections 493 Water System Customer Connections 495 System Improvements 497 Water Distribution System Improvements 499 Water General Equipment/Tools 501 Water Meters 503 Water Recycling Facilities 505 Water Service and Hydrant Replacement 509 Water System Supply Improvements 511 Water Tank Seismic Upgrade and Rehabilitation 513 Water, Gas, Wastewater Utility GIS Data 515 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 9 TABLE OF CONTENTS Water Main Replacements 517 Water Main Replacement - Project 28 519 Water Main Replacement - Project 29 521 Water Main Replacement - Project 30 523 Internal Service Fund Projects 525 Technology Fund 527 Citywide Technology Upgrades and Improvements 533 City Council Chambers Upgrade 535 Enterprise Resource Planning Upgrade 539 Infrastructure Management System 543 Radio Infrastructure Replacement 545 Department Technology Upgrades and Improvements 547 Computer Aided Dispatch (CAD) Upgrade 549 Development Center Blueprint Technology Enhancements 551 Public Safety Records Management System (RMS) Replacement 555 Utilities Customer Bill System Improvements 557 Vehicle Replacement and Maintenance Fund 561 Vehicle and Equipment Replacement 567 Emergency Repair and Replacement 569 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 571 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 573 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 575 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 577 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 579 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 581 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2025 . . . . . . . . . . . . . 583 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2026 585 Supplemental Information 587 Glossary 589 Americans with Disabilities Act 592 Project Name Index 593 Project Number Index 597 10 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET INTRODUCTION c� PALO 1. ALTO CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 11 CITY OF PALO ALTO Budget Acknowledgments Department Budget Coordinators Community Services Lam Do Lindsay Wong Fire Amber Cameron Information Technology Sherrie Wong Library Giovanna Erkanat Office of Transportation Elizabeth Egli Chitra Moitra (Special Assistance) Police Eric Jensen Public Works Michelle Nelson Dinaa Alcocer (Special Assistance) Holly Boyd (Special Assistance) Loretta Olmos (Special Assistance) Jamie Perez (Special Assistance) Utilities Anna Vuong Dave Yuan (Special Assistance) Office of Management & Budget Staff Kiely Nose Christine Paras Paul Harper Alexandra Harris Jessie Deschamps Sean Kilger Oscar Murillo Chaitali Paliwal Kayla Shapiro Steve Guagliardo (Special Assistance) Capital Improvement Plan Review Committee Ed Shikada Brad Eggleston Kiely Nose Paul Harper Alexandra Harris BUDGET ACKNOWLEDGMENTS • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 13 Public Works Managed Projects CUBBERLEY-0.15 0.05 -Project Manager 0.10 -Senior Engineer STREETS - 5.55 0.25 -Administrative Associate III 0.12 -Assistant Director 1.00 -Associate Engineer 0.15 Coordinator Public Works Projects 0.68- Inspector, Field Services 0.30 -Management Analyst 1.20 -Project Engineer 0.15 -Project Manager 0.70 -Senior Engineer 0.45-Supv Inspector/Surveyor PW 0.55 -Surveyor PARKS AND LANDSCAPE - 3.22 0.25 -Administrative Associate 111 0.12 -Assistant Director 0.40 -Engineer 0.90-Lanscape Architect/Park Planner 0.20 -Management Analyst 0.40 -Project Engineer 0.15 -Project Manager 0.80 -Senior Engineer SIDEWALK - 3.74 0.12 -Assistant Director 0.74 -Cement Finisher -Lead 1.00 -Engineer 0.53 -Inspector, Field Services 0.50 -Manager Maintenance Operations 0.25 -Project Engineer 0.20 -Project Manager 0.20 -Senior Engineer 0.20-Supv Inspector/Surveyor PW STRUCTURES AND GROUNDS -8.87 0.50 -Administrative Assistant 0.30 -Administrative Associate III 0.36 -Assistant Director 0.70 -Engineer 0.50 -Engineering Technician III 0.10 -Facilities Manager 0.30 -Management Analyst 0.15 -Manager Maintenance Operations 4.32 -Project Engineer 0.20 -Project Manager 1.44 -Senior Engineer STORMWATER MANAGEMENT - 2.17 0.20 Administrative Associate III 0.80 -Engineer 0.10 -Management Analyst 0.65 -Project Engineer 0.30 -Senior Engineer 0.12 -Surveyor VEHICLE REPLACEMNT - 2.30 0.15 -Assistant Fleet Manager 0.25 -Fleet Manager 0.30 -Fleet Service Coordinator 0.50 -Management Assistant 0.10 -Motor Equipment Mechanic -Lead 0.50 -Motor Equipment Mechanic II 0.50 -Project Manager WASTEWATER TREATMENT -1.30 0.10 -Assistant Manager, WQCP 1.20 -Senior Engineer AIRPORT -0.75 0.25 -Facilities Technician 0.50 -Manager Maintenance Operations Total: 28.05 FTE Utilities Managed Projects 0.45 -Asst Director Util Engineering 0.10 -Cathodic Protection Tech. Asst 0.10 -Cathodic Technician 0.35 -Contracts Administrator 1.50 -Electric Assistant I 0.89 -Electric Heavy Equipment Operator 1.28 -Electric Project Engineer 1.37 -Electric Underground lnspector 0.18-Elec Underground Inspector -Lead 2.89 -Engineer 0.60 -Engineering Technician I I I 0.25 Gas and Water Meter Measurement Control Technician 2.52 -Heavy Equip Oper/Install Rep 1.70 -Inspector, Field Services 4.19-Lineperson/Cable Specialist 2.54-Lineperson/Cable Specialist -Lead 0.08 -Metering Technician 0.05 -Metering Technician -Lead 1.00-Overhead/Underground Troubleman 0.33 -Power Engineer 2.63 -Project Engineer 0.51-SCADA Technologist 4.12 -Senior Electrical Engineer 2.42 -Senior Engineer 0.30 -St Light/Traffic/Fiber Tech 0.20 -St Light/Traffic/Fiber-Lead 1.32 -Substation Electrician 0.56 -Substation Electrician -Lead 3.59 -Utility Engineer Estimator 0.66 -Utility Engineer Estimator -Lead 0.14 -Utility Install Repair -Lead - Welding Certified 0.54 -Utility Install Repair -Welding Certified 3.75 Utility Install/Repair 0.54 -Utility Install Repair Assistant 2.13 -Utility Install Repair -Lead 0.76 -Utility Locator 2.82 -Utility Supervisor 0.62 -Water Systems Operator II 1.42 WGW Heavy Equipment Operator Total: 51.40 FTE Office of Transportation Managed Projects 0.15 -Administrative Assistant 0.35 -Associate Planner 0.65 -Associate Engineer 0.30 -Chief Transportation Official 0.15 -Coordinator Public Works Projects 1.35 -Coordinator Transportation Systems 0.15 -Management Analyst 0.30 -Parking Operations -Lead 1.75 -Project Engineer 0.05 -Project Manager 0.80 Senior Engineer 0.80 -Senior Planner 0.60 -Traffic Engineering -Lead 0.45 -Transportation Planning Manager Total: 7.85 FTE Community Services Managed Projects 1.00 -Coordinator Public Works Projects Total:1.00 FTE Administrative Services Managed Projects 0.60 -Contracts Administrator 0.60 -Senior Management Analyst Total: 1.20 FTE FY 2022 POSITION TOTALS Administrative Services - 1.20 Community Services - 1.00 Office of Transportation - 7.85 Public Works - 28.05 Utilities - 51.40 Total Full -Time - 89.50 14 CIP ORGANIZATIONAL CHART • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Ca HE BUDGET PROCESS ND DOCUMENT aital Buc get and Five -Year Ca oital Im orovement Plan The annual capital budget and five-year Capital Improvement Plan (CIP) is a spending plan for the City's infrastructure needs, which is based on the City Council priorities listed below. The City Council approved multi -year funding plans, such as the infrastructure keep -up and catch-up plan recom- mended by the Infrastructure Blue Ribbon Commission (December 2011), as well as the City Council 2014 Infrastructure Plan (June 2014). The review of the capital budget and five-year CIP is structured around public hearings conducted prior to City Council adoption. City Council To o Priorities At the start of the City's budget process, the City Council determines its main priorities for the upcom- ing budget period. The priorities guide both budget development and department priority -setting. The public has the opportunity to provide input into this process as well as during the budget review by the Finance Committee and City Council. The following are the City Council's Top Priorities for 2021, adopted in January 2021: Economic Recovery • Housing for Social and Economic Balance Social Justice Climate Change - Protection and Adaption Bucget Preparation The City's annual budget process begins in September with the development of the base budget and concludes in August with the release of the adopted budget. The operating and capital budgets are developed on behalf of the City Manager, in consultation with senior management and the Director of Administrative Services, by the Administrative Services Department's Office of Management and Bud- get (OMB) utilizing the following main sources of information: The City Council's top priorities and other City Council directives, such as the 2014 Infrastructure Plan Organizational financial status and budgetary guidelines Service level and infrastructure prioritization, as identified by the City Manager and City Council Community input (e.g. Infrastructure Blue Ribbon Commission) The City's policies regarding land use and community design, transportation, housing, natural environment, business, and economics, as outlined in the Comprehensive Plan. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 15 THE BUDGET PROCESS AND DOCUMENT Ca aital Buc get Calendar SEPTEMBER The capital budget process begins with the preparation of the capital budget guidelines and calendar by the Administrative Services Department's Office of Management and Budget (OMB). The budget guidelines are then distributed to all departments. OCTOBER/NOVEMBER Departments review the prior year five-year CIP. Based on the previously outlined information sources, changes to the prior year budgets are developed by the respective departments managing the City's infrastructure assets: Utilities, Information Technology, Community Services, Public Works, Office of Transportation, and Administrative Services. Changes to the CIP might include: addition of new proj- ects, deletion of planned projects, reprioritization of planned projects, alternative funding strategies, and revision of project costs or timelines. Revisions of project costs reflect a review of potential vari- ables such as, but not limited to, revised construction estimates, annual Consumer Price Index (CPI) increases, and known contractual increased costs. DECEMBER/JANUARY Departments submit capital infrastructure funding requests to the OMB. For General Fund funded proj- ect requests, OMB, in conjunction with Public Works, prepares an initial prioritization of requests based on the previously outlined information sources for consideration by the General Fund CIP Review Com- mittee consisting of senior managers in Public Works, Community Services, Administrative Services, and the Office of Transportation. JANUARY/FEBRUARY The General Fund CIP Committee reviews the General Fund capital budget submissions to ensure that the proposed projects align with the City Council's Top Priorities and other City Council directives, can be funded with available resources, and are aligned in the five-year plan to maximize City resources. MARCH The City Manager reviews and makes final decisions on the proposed capital budget and five-year Cap- ital Improvement Program. APRIL/MAY Staff solicits input from the Planning and Transportation Commission on the proposed CIP, which reviews the CIP as it relates to the Comprehensive Plan. Comments from the PTC and staff response to comments from the PTC are reported during the public budget hearings. MAY/JUNE The City Manager releases and presents the proposed CIP to the City Council and posts the budget documents on the City's website. Through a series of public hearings the budget is discussed and amendments are proposed. Final adoption occurs at a public hearing in June. All changes made during the public hearings are incorporated into the adopted budget document, which is distributed to City libraries and posted on the City's website. 16 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Ca aital Project Criteria The following are criteria for qualification as a capital project: • Must have a minimum cost of $50,000 for each stand-alone unit or combined project. • Must have a useful life of at least five to seven years (the purchase or project will still be functioning and not be obsolete at least five to seven years after implementation). • Must extend the life of an existing asset or provide a new functional use for an existing asset for at least five years, for example extensive roof rehabilitations. These improvements are distinguished from ongoing maintenance work that may extend the life of the asset but is done on a routine basis. Project Prioritization Selection Criteria As part of developing the capital budget, staff must prioritize how to allocate limited resources over a variety of competing needs and demands. Projects and funding levels are prioritized utilizing several criteria, including: • City Council priorities; • Alignment with the City's Infrastructure Blue Ribbon Commission (IBRC) report and Infrastructure Plan; • Health and safety implications; • Historical spending levels; and • Certainty over the feasibility, scope, and level of resources required. In addition to the criteria outlined above, the prioritization of Enterprise Fund CIP projects is deter- mined by the department that manages the Enterprise Fund, and planned using several more factors such as the department's operational needs, funding availability, CIP strategic plan, oversight commit- tee direction, and specific City Council direction. Continuing Projects A change to the mechanism for previously approved projects that are continuing into the new fiscal year was approved during Fiscal Year 2015. Previously, unspent funding for capital projects carried for- ward automatically from one year to the next as long as funds were spent within a two-year period. In September 2014, the City Council approved an amendment to Municipal Code Section 2.28.090, elimi- nating the provision allowing for the reappropriations. Effective Fiscal Year 2016, City Council authori- zation is required for Capital funds to be carried forward from one fiscal year to the next. There are several opportunities for departments to request funds to be carried over from one fiscal year to the next. First, departments have the opportunity to request funds to be carried over from one year to the next through the budget process. By estimating lower than budgeted expenditures in the current year, funds not anticipated to be spent in the current year but still required for the completion of the project are reflected in the first year of the five-year CIP. The Fund Narrative for each fund indi- cates the total amount of reappropriations included in this budget. Additionally, as part of the year-end closing actions, anticipated to be brought forward for City Council approval in the Fall, all projects will be reviewed to determine if additional adjustments to reappropriations are required. Operating Budget Impact The City uses the life cycle costing principle in planning for capital projects. All costs associated with a capital project, including operations and maintenance, will be included in the operating budget at the THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 17 THE BUDGET PROCESS AND DOCUMENT time of release of the applicable annual operating budget. Where applicable, the CIP budget document identifies the amount of operating expense associated with the project. Changes to the Adopted Budget Administrative policies and the Palo Alto Municipal Code provide guidelines on budget transfers, the authorization necessary to implement transfers, and appropriations after the budget is adopted. Budget Amendment This is an adjustment to the total project appropriated amount which was not included in the original adopted budget. These supplemental appropriations are presented to City Council in an agenda report and must be approved by the City Council. Reasons for initiating a Budget Amendment include: • Recognizing unanticipated revenue, which was not projected in the budget, and appropriating related expenditure in the year received (requires 2/3 City Council approval) • Changes in scope of work • Higher than estimated costs • Adding new projects to the budget due to an urgent need or City Council direction Budgetary Basis The budget is prepared in accordance with Generally Accepted Accounting Principles. The budget for governmental funds has been prepared on a modified accrual basis. The modified accrual basis recog- nizes expenditures when the related fund liability is incurred. Revenues are recognized when they become both measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Fund Structure and Accounting Basis The accounts of the City are made up of funds that help organize and account for restricted resources. A fund is defined as a fiscal and accounting entity with a self -balancing set of accounts (comprised of assets, liabilities, fund equity, revenues, and expenditures), which are segregated for the purpose of car- rying out specific activities or attaining certain objectives in accordance with regulatory requirements. The City has the following fund type categories: Governmental Fund Types The Governmental Funds include the General, Special Revenue, Debt Service, and Capital Project Funds. Governmental Funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Proprietary Fund Types The Proprietary Funds, which include the Enterprise and Internal Service Funds, are used to account for the City's business -type activities. Proprietary funds are reported using the economic resources mea- surement focus and the full accrual basis of accounting. Revenues are recorded when earned, and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. 18 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Fiduciary Fund Types The Fiduciary Funds account for assets held by the City in trust or as an agent for various assessment and community facilities districts. The City budget process does not include fiduciary funds. Agency Fund Types The Agency Funds are custodial in nature and do not involve measurement of results of operations. The City maintains three agency funds. The City budget process does not include agency funds. Document Layout The Capital Budget document provides readers with cost estimates, methods of financing, and project schedules for the City of Palo Alto's CIP for the next five years as well as estimates for current year activity. The document is organized by fund with each fund section containing the following elements: • Capital Projects Fund Overview: A narrative for every fund is included in this document, which includes historical expenditure levels, budget comparisons to prior years, a summary of the infrastructure related to that particular fund, and a discussion of major capital projects grouped by category. Additionally, this section includes statistical information regarding the program such as miles of gas mains or number of vehicles in the City fleet. • Project Detail Pages: After each fund summary, the reader finds information for each capital project, both recurring and non -recurring projects. The project pages include information regarding the project completion schedules (initial and revised), descriptions, justifications, a summary of significant changes to the cost or schedule of a project, revenue and expense information by fiscal year, and operating budget impacts for each project. This allows for the total cost of a project to be detailed. The information in the project detail pages is discussed further below. • Project Maps: For the Adopted Capital Improvement Fund and the various Enterprise Funds, a map is included which shows the location of projects, for projects that have a singular defined location. At the end of the document, the reader will find a Glossary which defines frequently used terms. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 19 THE BUDGET PROCESS AND DOCUMENT Understanding the Details Project Numbering Sequence The project number contains seven characters. The first two are letters related to the managing depart- ment or fund. The next two digits relate to the fiscal year in which the project first received funding or was identified. The final three numbers are system -gener- ated. For example, with project PE -17006, the "PE" denotes Public Works Engineering, the "17" indicates FD Fiscal Year 2017 funding, and the "006" is the sequen- tial project number. The "Managing Department or Fund" table can be used as a reference for the two - character alpha portion of the project number. MANAGING DEPARTMENT OR FUND PROJECT CODE AC AP AS CB EL Project Information The project detail pages include the following infor- mation: • Fund - refers to the fund where the project is budgeted. • Category- describes the type of activity that the project aligns to within the fund. A table at the end of this section provides a summary of the categories assigned to the various funds. • Project Location- describes the location or area that will be improved as a result of the project. • Managing Department- refers to the department or office that is responsible for the delivery of the project. • IBRC Reference- refers to nomenclature devised by the Infrastructure Blue Ribbon Commission (IBRC) for certain General Fund projects; "keep - up" refers to projects which address the annual maintenance of existing infrastructure; "catch-up" refers to projects which address deferred maintenance FO GS LB OS PD PE PF PG PL PO SD TE VR WC WQ WS Arts & Culture Airport Fund Administrative Services Cubberley Fund Electric Fund Fire Department Fiber Optics Fund Gas Fund Library Open Space Police Department Public Works Engineering Public Works Facilities Parks & Golf Course City Manager/Office of Trans- portation Public Works Operations Stormwater Management Fund Technology Fund Vehicle Fund Wastewater Collection Fund Wastewater Treatment Fund Water Fund needs; "new" refers to projects which address needs not identified by "keep -up" or "catch-up." This category only applies to General Fund projects after the release of the Final IBRC report in 2011. • Initial/Revised Project Start/Completion- indicates what the initial schedule for the project was, as well as any subsequent changes. • Project Description- provides the scope of work for the project. • Project Justification- outlines the reasons why funding is required. • Supplemental Information- provides additional information that may enhance the project description and justification. 20 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT • Significant Changes- provides an explanation of the changes to the initial schedule or budget for a project. • Funding Sources Schedule- outlines the sources of funding for the project by fiscal year. Generally projects are not funded by a particular grant, fee, or transfer, but in instances where they are, these sources are indicated. In most cases, this section indicates the amount that the fund where the project is budgeted will contribute towards the project. This table also includes prior year revenues, a current year estimate, anticipated revenue beyond the five years of the CIP, and total revenue for the project. • Expenditure Schedule- outlines the projected costs, by year for each project. Costs are broken into phases, such as design and construction, to indicate how the funds will be spent each year. Where applicable,, salary and benefit estimates are included in the individual phases for a project, rather than reflected separately as in prior years. Salary and benefit costs are estimated for all five years of the CIP. In prior years, salary and benefit costs were reflected within the project for the first year of the CIP only. This table also includes prior year expenditures, a current year estimate, anticipated expenditures beyond the five years of the CIP, and the total cost of the project. • Operating Impacts- describes estimated annual maintenance and operating costs associated with the project. Efforts have been made to include the operating cost impacts wherever possible. Maintenance costs include utilities, equipment maintenance or service, facilities maintenance or service, grounds/landscape maintenance or service, custodial maintenance and others. • Relationship to Comprehensive Plan- indicates how the project furthers the implementation of the Comprehensive Plan, citing specific Comprehensive Plan policies and programs. In instances where a secondary relationship to the Comprehensive Plan exists, this is notated as well. • Potential Board/Commission Review- City Council -appointed advisory board, commission or ad hoc committee that has oversight responsibility on a project. A project may be reviewed by more than one board or commission. This body (bodies) provides the City Council input as to the merits of a project. • Environmental Impact Analysis- indicates the California Environmental Quality Act (CEQA) status of the project and LEED status, if applicable. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 21 CAPITAL FUNDS Capital Improvement Fund Buildings and Facilities . Department Technology Upgrades . Parks and Open Space . Streets and Sidewalks . Traffic and Transportation . Administration Cubberley Property Infrastructure Fund Buildings and Facilities Parks and Open Space ENTERPRISE FUNDS Airport Fund . Airport Apron, Runways, and Taxiways . Airport Facilities Electric Fund . Customer Connections . System Improvements Undergrounding Projects Fiber Optics Fund . Capacity Improvements . Customer Connections Gas Fund . Customer Connections . Gas Main Replacements . System Improvements Stormwater Management Fund Capacity Improvements System Rehabilitation Wastewater Collection Fund Customer Connections System Improvements Wastewater Treatment Fund Buildings and Facilities System Improvements Water Fund Customer Connections System Improvements Water Main Replacements INTERNAL SERVICE FUNDS Technology Fund . Citywide Technology Upgrades and Improvements . Department Technology Upgrades and Improvements Vehicle Replacement Fund Fleet Infrastructure Improvements Vehicle and Equipment Replacement 22 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET BUDGET AWARD CaCfornia Society of MunicipaCFinance Officers Certificate of Award Capital Budget Excellence Award Fiscal Year 2020-2021 Presented to the City of Palo Alto For meeting the criteria established to achieve the Capital Budget Excellence Award January 31, 2021 Marcus Pimentel CSMFO President iite40,1 Mptito Michael Manno, Chair Recognition Committee Dedicated Excellence in Municipal Financial Reporting JC: /...,ACS.. • ass BUDGET AWARD • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 23 CITY OF PALO ALTO FINANCIAL SUMMARY r ALTPALO ■ O CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 25 CITY OF PALO ALTO SUMMARY OF CIP ROGRAM REV NUE Summary of CIP Revenue Revenue Source ($000's) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total CIP 2022 2023 2024 2025 2026 2022-2026 Capital Improvement Funds Transfer from General Fund $ 11,595 $ 20,712 $ 26,457 $ 30,238 $ 34,077 $ 123,080 Debt Financing Gas Tax Impact Fees/In-Lieu Fees Federal, State, and Local Agencies Stanford University Medical Center Fund Transfer from Parking Funds Transfer from other Funds 2,724 5,138 8,335 3,237 115 2.393 2,724 6.126 17,574 357 2.724 895 1,765 5,569 297 2,724 395 1,765 4,075 102 2,724 895 2,550 13.622 13.449 31,990 12,880 115 3,149 TOTAL CAPITAL IMPROVEMENT FUNDS $ 33,538 $ 41,493 $ 37,707 $ 39,300 $ 40,247 $ 198,2135 Enterprise Funds Utility User Fees and Charges Debt Financing Federal, State, and Local Agencies Transfers from Other Funds 4.277 $ 4.305 $ 4.332 $ 4.361 $ 4,350 $ 21.624 19,905 145,705 20,900 43,607 230,117 624 312 433 3,998 420 5,787 323 332 342 353 362 1.712 TOTAL ENTERPRISE FUNDS $ 25,129 $ 150,654 $ 26,00B $ 9,111 $ 413,739 $ 259,240 Internal Services Funds Transfer from General Fund Transfer from Other Funds other Agencies $ 850 $ 2.126 $ 2.126 $ 2,126 $ 2,126 $ 9,354 754 1,584 1.545 1,545 1,445 6,874 104 104 TOTAL CAPITAL IMPROVEMENT PROGRAM $ 60,271 $ 201,961 $ 67,3136 $ 51,682 $ 92,557 $ 413,951 Transfer From General Fund Transfers from the General Fund to the Capital Improvement fund are primarily for repairs to the City's roads, parks and open space, and City facilities. The Capital Improvement Fund category includes two funds, the Capital Improvement Fund, and the Cubberley Property Infrastructure Fund. To support essential infrastructure, the Capital Improvement Fund receives an annual base General Fund transfer amount, and revenue from Transient Occupancy Tax (TOT). The two voter -approved increases to the Transient Occupancy Tax (TOT), November 2014 and Novem- ber 2018, totaling 3.5 percent of TOT revenue, were identified by the City Council as a funding source to support infrastructure needs. Revenue generated from TOT, including new hotels opened in Fiscal Year 2021, are transferred to support budgeted Infrastructure Plan proj- ects and expected debt financing to fund two of the Infrastructure Plan projects, the California Avenue Parking Garage and the new Public Safety Building. In response to the immediate impact of the COVID-19 pandemic, the General Fund transfers to the Capital Improvement Fund was reduced from a pre -pandemic estimate of $30.7 million to $11.6 million for FY 2021, necessitating a decrease to capital improvement expenses. In order CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 27 SUMMARY OF CIP PROGRAM REVENUE to balance liabilities while maintaining a responsible level of investment in the City's essential infrastructure, projects were reprioritized and deferred. Throughout FY 2021, the staff revisited the economic forecast with Council, resulting in the total General Fund transfer to the Capital Improvement Fund decreasing further from $11.6 million to $7.1 million for FY 2021. The City will continue to revisit forecasts to mitigate the effects of a potential "new normal" while circumstances continue to evolve, such as the avail- ability of vaccines and travel restrictions lifted earlier in the year. The 2022-2026 Proposed CIP anticipates a three to five year economic recovery from the impacts of COVID-19, with major tax revenues returning to pre-COVID levels in FY 2025. The General Fund transfer to the Capital Improvement Fund is $9.7 million, and the 2022-2026 CIP total General Fund transfers to the Capital Improvement Fund is $113.8 million. This figure includes the base General Fund transfer to the Capital Improvement Fund, revenue anticipated from the 3.5 percent of TOT, and estimated interest earnings in the Capital Improvement Fund of $1.2 million annually. The Cubberley Property Infrastructure Fund will continue to be supported by an annual $1.9 mil- lion transfer from the General Fund, approved by the City Council as part of the new Cubberley Lease Agreement (CMR #11460). Transfers from the General Fund to the Internal Service Funds are comprised mostly of funding for vehicle replacement costs in the Vehicle Replacements and Maintenance Fund. In reflection of current service delivery impacts from COVID-19, by limiting vehicle replacements to only regulatory or serious mainte- nance issues, transfers will remain at a decreased level of $0.9 million for FY 2022, returning to pre -pan- demic levels of approximately $2.1 million annually, starting in FY 2023. In the 2022-2026 CIP, the total General Fund transfer to the Vehicle Replacement and Maintenance fund is $9.4 million (averaging $1.9 mil- lion annually). Certificates of Participation/Debt Financinc The Infrastructure Plan (IP), as approved by the City Council in June 2014 (CMR #4889), relied upon a bor- rowing mechanism known as Certificates of Participation (COP) to fund a portion of the improvements outlined in the plan ($63.3 million). By pledging future revenues generated by voter -approved increases to the TOT (discussed in the Transfer from General Fund section), the City can finance, through issuance of debt, the cost of construction of IP projects such as the New California Avenue Area Parking Garage (PE - 18000) and a New Public Safety Building (PE -15001). In April 2020, bonds for the New Public Safety Build- ing were sold, generating $102.0 million in proceeds in FY 2021. This will bring the total for debt financed IP projects to $144.0 million with an estimated annual debt service cost of $7.4 million. In 2012, the Regional Water Quality Control Plant (RWQCP) created a Long -Range Facilities Plan to evalu- ate the infrastructure needs at the RWQCP with regards to future regulations, replacement and rehabilita- tion needs, site planning, and flow and load projections. Due to the large expense of the major projects included in the 2022-2026 CIP, the RWQCP will require debt financing of approximately $230.1 million. Staff received approval from the City Council to pursue revenue bonds for these projects (CMR #10011) and will return to Council once the debt financing mechanism, SRF, revenue bonds, or a blend of both is deter- mined. Gas Tax Fund The Gas Tax Fund accounts for revenues received from the State gas tax and Federal and State grants ear- marked for street improvements. Use of this fund is restricted to maintenance of the road network system of the City, including sidewalks. Transfers from the Gas Tax Fund supports the following CIP Projects: Street 28 • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET SUMMARY OF CIP PROGRAM REVENUE Maintenance (PE -86070) and Safe Routes to School (PL -00026). The passage of S.B. 1 for Road Mainte- nance and Rehabilitation provides an additional $1.3 million annually for street maintenance. This funding could assist with the City's street maintenance program, possibly allowing some funds to be reallocated to other capital projects with City Council approval. Development Impact Fees Development impact fees are collected from developers and provide funding for the City's infrastructure related to community centers, libraries, parks, public facilities, and transportation. The City Attorney pro- vides guidance on whether a project qualifies for funding. In the 2022-2026 CIP, three projects are sup- ported by Parks Impact Fees: Boulware Park (PE -17005), Dog Park Installation and Renovation (PG -18001), and Park Restroom Installation (PG -19000). Traffic Impact Fees are programmed to support the Traffic Sig- nal and Intelligent Transportation Systems project (PL -05030), which maintains traffic safety and improves roadway operations including the reduction of roadway congestion with traffic signal retiming projects. Funding from the Library Impact Fees is programmed to fund the Library Automated Material Handling project (LB -21000). Lastly, transfers from the Downtown Parking In -Lieu Fund to the Capital Improvement Fund, totaling $5.5 million to support the costs associated with the Downtown Parking Garage (PE -15007) project were deferred from FY 2022 to FY 2023 to align with project expenses. Fec eral, State, & Local Agencies The City partners with local agencies to provide support to certain capital projects. This revenue is typically provided as reimbursement grants or direct transfer payments. In Fiscal Year 2022, the City is expected to receive approximately $8.3 million from other agencies in support of projects in the Capital Improvement Fund, such as Chuchill Avenue/Alma Street Railroad Crossing Safety Improvements (PL -20000) and the Highway 101 Pedestrian/Bicycle Overpass Project (PE -11011). In the remaining years of the Capital Improve- ment Program (Fiscal Years 2023 through 2026), it is anticipated that the City will receive an additional $23.7 million in funds from other agencies for projects programmed in the Capital Improvement Fund including the Newell Road/San Francisquito Creek Bridge Replacement project (PE -12011). This revenue category also includes Measure B funding for transportation enhancements from the Santa Clara Valley Transportation Authority (VTA), which is programmed to fund costs associated with Railroad Grade Sepa- ration (PL -17001), Traffic Signal and Intelligent Transportation Systems (PL -05030), and Street Mainte- nance (PE -86070). In addition, approximately $5.8 million in funding from the Federal Aviation Administration is recorded in the Airport Fund, to support improvements at the Airport. Stanforc University Mec Agreement ical Center Development In 2011, a development agreement was established between the City of Palo Alto and the Stanford Univer- sity Medical Center Parties. The funds received by the City as a result of this development agreement rep- resent a significant portion of the funding for the Infrastructure Plan projects. Over the course of the 2022- 2026 CIP, transfers to the Capital Improvement Fund totaling $12.9 million are anticipated. This funding will support a variety of projects including the Bicycle and Pedestrian Transportation Implementation Plan (PL - 04010), the reconstruction of Fire Station #4 (PE -18004), the Quarry Road Improvements and Transit Cen- ter (PL -16000), and Railroad Grade Separation (PL -17000). For additional information about the develop- • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 29 SUMMARY OF CIP PROGRAM REVENUE ment agreement, please refer to the Special Revenue Funds section of the Fiscal Year 2022 Operating Budget document. Parking Funds Over the 2022-2026 CIP, $0.1 million is expected to be transferred from the City's parking funds for the Uni- versity Avenue Parking Improvements project (PF-14003). Funding for parking related capital investments beginning in FY 2023 and beyond is contingent upon continued availability of revenues generated from parking permits within the respective parking districts. Transfers From Enterprise Funds The City of Palo Alto has nine Enterprise Funds that are managed by the Public Works Department and the Utilities Department. The Airport Fund, Refuse Fund, Stormwater Management Fund, and Wastewater Treatment Fund are collectively referred to as the "Public Works Funds," while the Electric Fund, Fiber Optics Fund, Gas Fund, Water Fund, and Wastewater Collection Fund are collectively referred to as the "Utilities Funds." For further information, please refer to The Budget Process and Document section of this book. In instances where the Enterprise Funds would benefit from a General Fund or Internal Service Fund project, the Enterprise Funds are charged for their proportional share. Several examples are included in the 2022-2026 CIP; including MSC Lighting, Mechanical, and Electric Improvements (PF-16006); Facility Inte- rior Finishes Replacement (PF-02022); City Facility Parking Lot Maintenance (PE -09003); and Utilities Customer Bill System Improvements (TE-10001) projects. A portion of the cost of these projects will be split among the various Enterprise Funds according to the proportional use by the various funds. Enterprise Func s Utility ate Changes Enterprise Funds operate on a full cost recovery basis. Accordingly, all costs related to operations and cap- ital projects are recovered through utility rate charges. The Fiscal Year 2022 Operating Budget document contains a detailed discussion regarding the Fiscal Year 2022 utility rate increases. Transfers Within Enterprise Func s Most of the Enterprise Funds are supported by rates, and the revenue is used for specific services provided by each fund. When a capital project supports multiple Enterprise Funds, the fund that manages the proj- ect is reimbursed through transfers from other funds to ensure the project's costs are proportionally shared. An example of this type of project is the application of the Geographic Information System (GIS) (WS -02014) that benefits the Water, Gas and Wastewater Collection Funds. The Water Fund manages the GIS project, and the Gas and Wastewater Collection Funds reimburse the Water Fund for their share of the project cost. User Fees and Charges Certain CIP projects in the Enterprise Funds are supported by user fees. Included in this category are cer- tain charges to telecommunication and cable television companies pertaining to undergrounding projects. The list of projects funded by user fees and the description of each user fee are summarized in the table below. 30 • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2022-2026CIP Plan Revenues Enterprise Fund Project Name User Fee Description Electric Fund Electric Customer Connections Connection Fees (EL -89028) Electric Fund Underground Districts 42 & 43 Utility District Fees (EL -08001 & EL -11009) Electric Fund Wood Pole Replacement (EL- Telecommunication 19004) Rental Fees Fiber Optics Fund Gas Fund Wastewater Collection Fund Fiber Optic Customer Fiber Optic License Connections Fees (FO -10000) Gas System, Customer Connection Fees Connections (GS -80017) Sewer System. Customer Connections (WC -80020) Connection Fees $8,500,000 $600,000 Cover services for installation, transformers, meters for new customers, upgrading of existing customers and temporary service connection. For a list of other services refer to Utility Rate Schedule E- 15. Create Underground Utilities Districts and perform work on a general benefit basis under the provisions of Utility Rule 17. $750.000 Shared cost for telecommunication access to utility poles. $800,000 Cover installation of fiber optic infrastructure for new service connections. For a list of other services refer to Utility Rate Schedule EDF-1. $4,500,000 Cover services for distribution system extension, service connection, meter charges and relocation. For a list of other services refer to Utility Rate Schedule G-5. $2,250,000 Cover services for collection system extension, service connection. relocation of facilities and manholes. For a list of other services refer to Utility Rate Schedule 5-5. $4.824.300 Coiner services for distribution system extension, service connection, meter charges, capacity fees and fire hydrants. For a list of other services refer to Utility Rate Schedule W-5. Water Fund Water System. Customer Connections ('WS -80013) Connection Fees Stormwater v anagement Fee In April 2005, property owners approved an increase in the Storm Drainage Fee through a mail ballot pro- cess conducted in accordance with Proposition 218. Under the provisions of the 2005 ballot measure, the base rate of $13.05 was scheduled to sunset on June 1, 2017, reverting to the pre -election rate of $4.25. In an effort to reauthorize the fee through another ballot measure, staff worked with a City Manager - appointed Blue -Ribbon Committee to generate a recommendation for stormwater management funding beyond Fiscal Year 2017 and a joint committee/staff funding recommendation was presented to City Coun- cil in Spring 2016. In April 2017, the Stormwater Management Fee was approved by a majority of property owners via a ballot -by mail process, establishing a base rate of $13.65 per Equivalent Residential Unit (ERU) per month along with a provision that the City Council could increase the rate on an annual basis by the local inflation rate, as measured by the Consumer Price Index (CPI), or six percent, whichever is less. Under the provisions of the ballot measure, the fee is recommended to increase by 2.0 percent, based on the local CPI increase, to $15.34 per ERU for Fiscal Year 2022. Partner Agencies The Cities of Palo Alto, Mountain View, and Los Altos, along with the Town of Los Altos Hills, Stanford Uni- versity, and the East Palo Alto Sanitary District (the partners) participate jointly in the cost of maintaining and operating the City of Palo Alto Regional Water Quality Control Plant (RWQCP). The City of Palo Alto is the owner and the administrator of the RWQCP, and the partners reimburse the City for their share of the cost of capital projects programmed to maintain or upgrade the RWQCP facilities. • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 31 SUMMARY OF CIP PROGRAM REVENUE Internal Service Funds The General Fund, Capital Improvement Funds, and Enterprise Funds provide funding for their share of capital projects in the Internal Service Funds (ISF) through a cost allocation mechanism. Costs are allo- cated to the various funds based on proportional use of Vehicle Replacement and Technology related cap- ital projects. 32 • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Summary Information • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 33 CITY OF PALO ALTO 2022 CAPITAL BUDGET EXPENDITURES BY FUND - $152.9 MILLION Stormwater Management Fund $6.2M Gas Fund $5.8M Fiber Optics Fund $0.5M Electric Fund $23.3M Technology Fund $5.1M Vehicle Replacement & Maintenance Fund $4.8M Airport Fund $0.9M Wastewater Collection Fund $5.6M Cubberley Property Infrastructure Fund $1.2M Wastewater Treatment Fund $30.7M Water Fund $14.9M Capital Improvement Fund $53.9M • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 35 2022 CAPITAL BUDGET REVENUES BY SOURCE - $152.9 MILLION Transfer from General Fund Transfer from Parking Funds $0.1M Gas Tax Funds $2.7M Impact Fees/ In -Lieu Fees $5.1M Utility Fees and Charges $4.3M Transfer from Enterprise Funds $2.9M $12.4M Stanford University Medical Center $3.2M Revenue from Other Agencies $8.3M Transfer from Other Funds $0.5M Federal and State Grants $0.6M Debt Financing $19.9M Fund Balance/ Reserves $92.6M 36 • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2022-2026 CAPITAL IMPROVEMENT PLAN EXPENDITURES BY FUND $726.8 MILLION Cubberley Property Infrastructure Fund $5.4M Capital Improvement Fund $205.8M Technology Fund $6.0M Vehicle Replacement & Maintenance Fund $20.9M Fiber Optics Fund $2.3M Airport Fund $7.5M Stormwater Management Fdnd $13.2M Wastewater Collection Fund $20.1M $61.6M Electric Fund $91.2M Gas Fund $35.2M Wastewater Treatment Fund $257.4M • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 37 2022-2026 CAPITAL IMPROVEMENT PLAN REVENUES BY SOURCE $726.8 MILLION Transfer from General Fund $132.4M Transfer from Parking Funds $0.1M Gas Tax Funds $13.6M Impact Fees/ In - Lieu Fees $13.4M Utility Fees and Charges $21.6M Transfer from Enterprise Funds $11.0M Stanford University Medical Center $12.9M Transfer from Other Funds $0.7M Revenue from Other Federal and State Agencies Grants $24.2M $13.6M Debt Financing $230.1M Fund Balance/Reserves $253.0M 38 • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2022 CAPITAL IMPROVEMENT FUND EXPENDITURES BY CATEGORY $51.5 MILLION Buildings and Facilities $16.3M _ Administration $1.4M Department Technology Upgrades and Improvements $0.7M Parks and Open Space $9.8M Streets and Sidewalks $4.3M Traffic and Transportation $19.0M • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 39 2022 CAPITAL IMPROVEMENT FUND REVENUES BY SOURCE $51.5 MILLION Impact Fees/ In -Lieu Fees $5.1M Revenue from Other Agencies $8.3M Stanford University_ Medical Center $3.2M Transfer from Enterprise Funds $1.9M Transfer from Parking Funds $0.1M Gas Tax Funds $2.7M Federal and State Grants $0.0M Transfer from General Fund $9.7M Transfer from Other Funds $0.5M Fund Balance/ Reserve $19.9M 40 • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2022-2026 CAPITAL IMPROVEMENT FUND EXPENDITURES BY CATEGORY $177.5 MILLION Buildings and Facilities $40.2M Administration $5.4M Traffic and? Transportation $45.1M Department Technology Upgrades and Improvements $0.7M Parks and Open Space $33.7M _Streets and Sidewalks $52.5M • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 41 2022-2026 CAPITAL IMPROVEMENT FUND REVENUES BY SOURCE $177.5 MILLION Transfer from Other Funds $0.6M Transfer from Parkint Funds $0.1M Transfer from Enterprise Funds $2.5M Impact Fees/ In -Lieu Fees $13.4M Stanford University Medical Center $12.9M Revenue from Other Agencies $23.0M Federal and State Grants $7.9M Gas Tax Funds $13.6M Transfer from General Fund $103.4M 42 • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Summary of De at O al igations CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 43 Original Issue Balance June Balance June Current Amount 30, 2020 Retirements 30, 2021 Portion Governmental Activity Debt: Genera! Long Term Obligations: 2010A General Obligation Bonds 2.00-5.00%, due 08/01/2040 2013A General Obligation Bonds 2.00-5.00%, due 08/01/2041 2018 Capital Improvement Project and Refinancing Certificates of Participation 2.20-4.22%, due 11/1/2047 2019 California Avenue Parking Garage Certificates of Participation, Series A & 8 2.5-5%, due 11/1/2048 Add: Unamortized Premium 2021 Public Safety Building Certificates of Participation 2.125-5.00%, due 11/1/2050 55,305 43,295 1,330 41,965 1,395 20,695 15,480 450 15,030 465 8,970 8,755 185 8,570 190 37,370 36,995 630 36,365 645 101,505 7,980 101,505 351 7,629 101,505 351 Total Governmental Activity Debt $223,845 $214,010 $2,946 $211,064 $3,046 Business -type Activity Debt: Enterprise Long Term Obligations: Utility Revenue Bonds, 1999 Refunding, 3-25-5.25%, due 06/01/2024 2009 Series A, 1.80 - 4.65%, due 06/02/2035 2011 Series A, 3.00-4.00%, due 06/01/2026 Add: Unamoratized Premium Energy Tax Credit Bonds 2007 Series A 0%, due 12/15/2021 Less: Unamoratized Premiem State Water Resources Loan 2007, 0%, due 6/30/2029 2009, 2.6%, due 11/30/2030 2017, 1.8% due 3/30/2049 17,735 6,660 1,540 5,120 1,620 35,015 25,510 1,180 24,330 1,235 17,225 7,890 1,210 6,680 1,260 479 82 397 82 1,500 200 100 100 100 (11) (5) (6) 9,000 8,500 29,684 4,050 5,258 24,500 450 419 650 3,600 4,839 23,850 450 430 663 Total Business -type Activity Debt $118,6659 $74,536 $5,626 $68,910 $5,840 City of Palo Alto De at Policy The City of Palo Alto recognizes the need for spending a prudent amount every year for ongoing capital replacement and rehabilitation needs. An ongoing capital improvement plan is vital to ensuring the future viability of services. To achieve this priority, the City funds its regular and ongoing capital needs primarily on a "pay-as-you-go" basis. There are, however, special or extraordinary capital improvement projects, refi- nancing of existing debt, and purchase of major and multiple pieces of equipment in which it is appropriate to consider debt financing. The City's Debt Policy establishes the guidelines to support the decision -mak- ing process for issuing debt. DEBT POLICY GUIDELI\ES The City's Debt Policy provides guidelines for refinancing existing debt; detailing the responsibilities of City staff engaged in issuing debt; delineating the debt instruments or vehicles (e.g. General Obligation Bonds or Certificates of Participation) the City can utilize; and describing situations in which tax-exempt and tax- able debt can be used. The depth and breadth of the policy serve to guide current and future staff. Below are highlights of the Debt Policy guidelines for the use of debt and other financing. A. Debt may be judiciously used when some or all of the following conditions exist: 44 • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS • Estimated future revenue is sufficient to ensure the payment of annual debt service. • Other financing options have been explored and are not viable for the timely or economic acquisition or completion of a capital project. • A capital project is mandated by federal or state authorities with no other viable funding option available. • The capital project or asset lends itself to debt financing rather than pay-as-you-go funding based on the expected useful life of the project. • Debt will not be used to fund ongoing operating expenses of the City except for situations in which cash flow problems arise and the City may need to issue short-term Tax or Revenue Anticipation Notes. • Annual debt service shall not exceed 10 percent of annual operating expenses for the General Fund unless an exception is approved by City Council. For all other City funds annual debt service shall not exceed 15 percent of annual operating expenses unless an exception is approved by City Council. B. Minimize borrowing costs by: • Maximizing the use of existing resources for capital projects and equipment needs. • Issuing tax-exempt debt except in instances where IRS regulations require taxable bonds. • Striving to obtain the highest credit ratings possible. • Maintaining a competitive bid process on bond sales except for situations in which negotiated or private placement sales meet City objectives. In negotiated or private placement sales, City staff will work with its Municipal Advisor (aka Financial Advisor) to review proposed interest rates and proposed fees. Ensuring that the type of debt and debt structure developed ensure advantageous marketing of each issue. C. Linking debt to appropriate revenue sources and project users: When possible, tie project financing directly to users of a specific facility or use. Examples include renovation of the Golf Course where user fees can offset debt service or replacing gas mains where gas rates can be increased to cover debt expense. Debt financing in the Enterprise Funds so as to avoid significant spikes in user rates by smoothing out costs over time. In addition to capital projects, the City can finance essential equipment and vehicles. These assets range from public safety vehicles to utility equipment. The underlying asset must have a minimum useful life of three years. Short-term financings, including loans and capital lease purchase agreements, are executed to meet such needs. It has been the City's practice to fund these purchases with existing resources; however, debt financing flexibility for future needs remains an option. Also, the Chief Financial Officer or Director of Administrative Services, supported by Treasury Division, will periodically evaluate its existing debt and execute refinancing's when economically beneficial. A refinanc- ing may include the issuance of bonds to refund existing bonds or the issuance of bonds in order to refund other obligations. A net present value analysis, both in dollar and percentage terms, will be conducted to determine whether a re -financing is optimal. As a "rule of thumb," a minimum 3 percent net present value savings will be used as a basis to begin re -financing efforts. As with new debt, all refinancing's must be approved by City Council. In September 2016, the state legislature adopted Senate Bill (SB)1029 (Hertzberg), amending Government Code section 8855 to place additional reporting obligations on issuers of public debt, effective January 1, • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 45 DEBT POLICY AND OBLIGATIONS 2017. The amendments require an issuer to certify that they have adopted a debt policy concerning the use of debt and that the proposed debt issuance is consistent with that Policy. Though the City's Debt Policy prior to this legislation and practice substantially complied with the new requirements, minor updates to the Debt Policy were approved by the City Council in April 2017, to explicitly comply with SB 1029 require- ments. This statue also added additional reporting requirement to the California Debt and Investment Advisory Commission (CDIAC) such as the submission of annual report for any issue of debt. Legal Debt Limit Based upon the assessed valuation of $39.3 billion for the fiscal year ending June 30, 2020, the City is lim- ited to general obligation indebtedness of $1.5 billion per State law. As of June 30, 2020, the amount of debt applicable to the debt limit was $58.8 million, which is well below the City's legal debt limit. The debt limit is applicable to voter -approved general obligation (GO) bonds that have been approved in prior years to fund capital improvement projects to renovate and build out the City's libraries including the Mitchell Park Library and Community Center. DEBT OBLIGATIO\ DESCIPTIO\S 2010A AND 2013A GENERAL OBLIGATION (GO) BONDS On June 30, 2010, the City issued the first series of $55.3 million and on June 26, 2013 the second series of $20.6 million of GO bonds to finance costs for constructing a new Mitchell Park Library and Community Center, as well as substantial improvements to the Main Library and the Downtown Library. Principal pay- ments are due annually on August 1 and interest payments semi-annually on February 1 and August 1, from 2.0 percent to 5.0 percent, and are payable from property tax revenues. As of June 30, 2021, for the above 2010 and 2013 bonds, $41.9 million and $15.0 million principal and $20.3 million and $6.6 million interest will be the remaining debt service on the bonds with final payment occur- ring in Fiscal Year 2041 and Fiscal Year 2042, respectively. 2018 CAPITAL IMPROVEMENT ("GOLF COURSE") PROJECT AND 2002B ("CIVIC CENTER REFINANCING AND DOWNTOWN PARKING IMPROVEMENTS PROJECT") REFINANCING CERTIFICATES OF PARTICIPATION (COPS) On June 5, 2018, the City issued taxable (Green Bonds) COPs of $8.4 million for the renovation of Palo Alto's Municipal Golf Course and $0.6 million to refinance the 2002B COPs. Debt service payments are due semi-annually on May 1 and November 1. The 2018 Capital Improvement Project and 2002B refinancing COPs maturity dates and true interest costs are November 2047 and 4.14 percent and November 2022 and 3.11 percent, respectively. 2019 CALIFORNIA AVENUE PARKING GARAGE CERTIFICATES OF PARTICIPATION (COPS) On March 21, 2019, the City issued $26.8 million tax-exempt and $10.6 million taxable COPs for the con- struction of a six story (four above ground levels and two below ground levels) parking garage in the Cali- fornia Avenue Business District. The new garage replaced existing surface parking lots at two locations and provided 310 additional parking spaces, totaling 636 parking spaces in the new garage. Debt service payments on the $37.4 million COPs are due semi-annually on May 1 and November 1, with the first payment due on November 1, 2019. The COPs mature in FY 2049 and have a combined true interest 46 • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS cost (TIC) of 3.75 percent with the tax-exempt bonds' TIC being 3.52 percent and taxable bonds' TIC being 4.32 percent. 2021 PUBLIC SAFETY BUILDING CERTIFICATES OF PARTICIPATION (COPS) On April 7, 2021, the City issued $101.5 million tax-exempt COPs for the construction of a new Public Safety Building (PSB) to be built at 250 Sherman Avenue. The building is approximately 56,000 square feet and will house the Police Department, 911 Emergency Dispatch Center, the Emergency Operations Center, the Office of Emergency Services, the administration needs of the Fire Department, and include external sup- port spaces in the basement and operational yard. The PSB will include three levels above grade, two levels below grade, and a one -store operational accessory structure. The sale proceeds of the COPs, including bond premium, totals $108.0 million and will be used to construct the PSB and pay for issuance costs and capitalized interest incurred during construction of the building. Debt service payments on the COPs are due semi-annually on May 1 and November 1, with the first pay- ment expected to be due in FY 2023. The COPs mature in FY 2051 and have a combined TIC of 2.13 percent. 1995 UTILITY REVENUE BONDS, SERIES A On February 1,1995 the City issued Utility Revenue Bonds to finance certain extensions and improvements to the City's Storm Drainage and Surface Water systems. The bonds are special obligations of the City pay- able solely from and secured by a pledge of and lien upon the revenues derived by the City from the funds, services, and facilities of all Enterprise Funds except the Refuse Fund and the Fiber Optics Fund. Principal payments are payable annually on June 1, and interest payments semi-annually on June 1 and December 1. A $2.9 million 6.3 percent term bond is due June 1, 2020. In lieu of a reserve fund, the Bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. The pledge of future net revenues for the above funds ends upon repayment of the $0.6 million principal and $40,313 interest as the remaining debt service on the bonds as of June 30, 2019 with final payment occurring in Fiscal Year 2020. 1999 UTILITY REVENUE AND REFUNDING BONDS, SERIES A On June 1, 1999 the City issued Utility Revenue Bonds to refund the 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, and to finance rehabilitation of the Wastewater Treatment System's two sludge incinerators. The 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, were subsequently retired. The 1999 Bonds are special obligations of the City payable solely from and secured by a pledge of, and lien upon, certain net revenues derived by the City's sewer system and its storm and surface water system, the "Storm -water Management System". As of June 30, 2001, the 1999 Bonds had been allocated to and were repayable from net revenues of the follow- ing Enterprise Funds: Wastewater Collection (10.2 percent), Wastewater Treatment (64.6 percent) and Storm -water Management (25.2 percent). Principal payments are payable annually on June 1, and interest payments semi-annually on June 1 and December 1. In lieu of a reserve fund, the bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. The pledge of future net revenues for the above funds ends upon repayment of the $5.1 million principal and $0.4 million interest as the remaining debt service on the bonds as of June 30, 2021, with final pay- ment occurring in Fiscal Year 2024. • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 47 2009 WATER REVENUE BONDS, SERIES A On October 6, 2009, the City issued Water Revenue Bonds in the amount of $35.5 million to finance certain improvements to the City's Water utility system. Principal payments are due annually on June 1, and inter- est payments are due semi-annually on June 1 and December 1, from 1.8 percent to 6.0 percent. The final debt service payment will be made in 2035. When these bonds were issued they were designated as 'Direct Payment Build America Bonds' under the provisions of the American Recovery and Reinvestment Act of 2009 ('Build America Bonds'). The City expected to receive a cash subsidy payment from the United States Treasury equal to 35.0 percent of the interest payable on the 2009 bonds, however, due to the United States federal government budget (sequestration) cuts in calendar year 2013, the receipts declined to 32.5 percent in 2013 and were 33.3 percent in calendar year 2018. The lien on the 1995 Bonds on the net revenues is senior to the lien on net revenues securing the 2009 Bonds and the 2002 Bonds. The City received subsidy payments amounting to $0.5 million, which represents 33.3 percent of the two interest payments due on June 1 and December 1 annually. The pledge of future net revenues of the above funds ends upon repayment of the $24.3 million principal and $10.9 million interest as the remaining debt service on the bonds as of June 30, 2021 with final pay- ment occurring in Fiscal Year 2035. 2011 UTILITY REVENUE BONDS, SERIES A On September 22, 2011 the City issued Utility Revenue Bonds to refinance the 2002 Utility Revenue Bonds, which were issued for certain improvements to the City's Water and Natural Gas utility system. The refi- nancing resulted in net present value savings of 16.9 percent and cash savings over 15 years of $4.0 million. Principal payments are due annually on June 1, and interest payments are due semi-annually on June 1 and December 1 from 3.0 percent to 4.0 percent. The Revenue Bonds are secured by net revenues generated by the Water and Gas Funds. The pledge of future net revenues ends upon repayment of the $6.7 million principal and $0.6 million inter- est remaining debt service on the bonds as of June 30, 2021 with final payment occurring in Fiscal Year 2026. 2007 ELECTRIC SYSTEM CLEAN RENEWABLE ENERGY TAX CREDIT BONDS On November 1, 2007 the City issued $1.5 million of Electric Utility Clean Renewable Energy Tax Credit Bonds (CREBS), 2007 Series A, to finance the City's photovoltaic solar panel project. The bonds do not bear interest. In Lieu of receiving periodic interest payments, bondholders are allowed federal income tax credit in an amount equal to a credit rate for such CREBS multiplied by the outstanding principal amount of the CREBS owned by the bondholders. The bonds are payable solely from, and secured solely by, a pledge of the net revenues of the Electric system and other funds pledged therefore under the Indenture. The pledge of future Electric Fund net revenues ends upon repayment of the $0.1 million as the remaining debt service on the bonds as of June 30, 2021 with final payment occurring in Fiscal Year 2022. 2007 STATE WATER RESOURCES LOAN In October 2007, the City approved the $9.0 million loan agreement with State Water Resources Control Board (SWRCB) to finance the City's Mountain View/Moffett Area Reclaimed Water Pipeline Project. Under the terms of the contract, the City agreed to repay $9.0 million to the State in exchange for receiving $7.5 million in proceeds to be used to fund the project. The difference between the repayment obligation and proceeds amounts to $1.5 million and represents in -substance interest on the outstanding balance. Loan 48 • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS proceeds are drawn down as the project progresses and debt service payments commenced on June 30, 2010. Concurrently with the loan, the City entered into various other agreements including a cost sharing arrangement with the City of Mountain View. Pursuant to that agreement, the City of Mountain View agreed to finance a portion of the project with a $5.0 million loan repayable to the City. This loan has been recorded as 'Due from other government agencies' in the financial statements. The pledge of future net revenues of the above funds ends upon repayment of the $3.6 million principal and $0.6 million in -substance interest as the remaining debt service on the bonds as of June 30, 2021 with final payment occurring in Fiscal Year 2029. 2009 STATE WATER RESOURCES LOAN In October 2009, the City approved an $8.5 million loan agreement with the State Water Resources Con- trol Board (SWRCB) to finance the City's Ultraviolet Disinfection Project. As of June 30, 2011, the full loan in the amount of $8.5 million was drawn down and became outstanding. Interest in the amount of $96,000 was accrued and added to the outstanding balance. The pledge of future net revenues of the above funds ends upon repayment of the $4.8 million principal and $0.7 million interest as the remaining debt service on the bonds as of June 30, 2021 with final payment occurring in Fiscal Year 2031. 2017 STATE WATER RESOURCES LOAN In June 2017, the State Water Resources Control Board (SWRCB) and the City executed an agreement for an award up to $30.0 million at a rate of 1.8 percent, payable over 30 years, with the first annual installment due May 31, 2020 to finance the replacement of sewage sludge "bio-solids" incinerators at the City's Regional Water Quality Control Plant (RWQCP). In September 2017, due to the projected lower project costs, the agreement was amended to reduce the SWRCB loan amount to $29.7 million. Under the terms of the contract, a portion of the loan amount, $4.0 million, is a federally funded grant (by the U.S. Environ- mental Protection Agency). The new facility will dewater the bio-solids and allow the material to be loaded onto trucks and taken to a separate facility for further treatment. The RWQCP provides treatment and disposal for wastewater for Palo Alto, Mountain View, Los Altos, Los Altos Hills, East Palo Alto Sanitary District, and Stanford University. Though Palo Alto is the recipient of the loan, the City's agreement with the partner agencies obliges them to pay their proportionate share of the principal and interest of this loan. Palo Alto's share of the loan pay- ment is 38.2 percent with the partner agencies paying 61.8 percent. As of June 30, 2021, the City is antici- pated to incur and draw down $23.8 million of the project costs from the loan award. CREDIT RATING AGENCIES Credit rating is a critical component of strong municipal management. According to Moody's Investors Ser- vice, reserves are an important factor in the analysis of a municipality's fiscal health and, therefore, a juris- diction's fiscal policies should include a plan for maintaining reserves. Rating agencies view sound reserves favorably, thus improving a municipality's rating and its ability to obtain low-cost financing for important projects. The City is proud to report that both Moody's and Standard and Poor's (S&P) awarded their high- est credit ratings, Triple A, to the City's General Obligation Bonds for library and community center capital improvements in 2010 and 2013 and reaffirmed these ratings a few times, the last one being in March 2021 by Moody's and S&P. The COPS were also rated AA+ and Aa1 by both Moody's and S&P at this time. COPs are rated on a sliding scale, and this is the highest rating possible for these bonds. These ratings demon- strate that Palo Alto's prudent financial management and fiscal strength are viewed favorably by credit • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 49 DEBT POLICY AND OBLIGATIONS agencies. The four Utility bonds (1999, 2009, & 2011) that are rated also received S&P's highest credit rating of Triple A. Moody's has rated these Utility bonds with their second highest (Aa1) or third highest (Aa2) rat- ings. 50 • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL FUND PROJECTS PALO ALTO CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 51 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 53 APITAL IMPROVEMENT FUND Overview The Capital Improvements Fund, supported by the General Fund and grants and reimbursements from other agencies, accounts for general capital investments such as public safety and community facilities. This fund is equivalent to the General Fund Operating Budget; however, it is focused on capital invest- ments. Examples of projects accounted for within the Capital Improvement Fund include street mainte- nance, traffic signal and sidewalk modifications, park renovations, and improvements to libraries, community centers, and public safety facilities. For the entire Capital Improvement Fund, 68 projects are programmed over the 2022-2026 CIP, with a cumulative total cost of $177.5 million. Of this amount, $51.5 million is appropriated for FY 2022 which includes $31.7 million recommended to be reappropriated for the continuation of projects approved by the City Council in prior fiscal years. The budget for the Capi- tal Improvement Fund is divided into six categories: Buildings and Facilities, Department Technology Upgrades and Improvements, Parks and Open Space, Streets and Sidewalks, Traffic and Transportation, and Administration. The primary funding source for the Capital Improvement Fund is the annual transfer from the General Fund. In FY 2022, this transfer will be $9.7 million, which includes the annual base transfer of $2.6 million, the City Council approved Transient Occupancy Tax transfer of $5.9 million to support the City Council approved Infrastructure Plan, and estimated interest earnings of $1.2 million. Capital Improvement Fund Expenditures $200,000,000 $160,000,000 $120,000,000 $80,000,000 $40, 000,000 $0 11 It 1 FY 2018 Actuals FY 2020 Actuals FY 2022 FY 2024 FY 2026 Proposed Projected Projected 54 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND The Infrastructure Plan (IP), consists of ten top priority capital projects accounted for within the Capital Improvement Fund. The first nine were recommended by the Council Infrastructure Committee and approved by the Council in June 2014, with a tenth project, the Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equipment (PL -15002), approved and added as part of the 2020-2024 CIP. The Infrastructure Plan is estimated at $258.5 million, with $33.5 million programmed over the 2022-2026 CIP. The Infrastructure Plan includes the following projects: a new public safety building two fire station replacements the Charleston/Arastradero Corridor Improvements the Bicycle and Pedestrian Transportation Plan the Highway 101 Pedestrian/Bicycle Bridge a new parking garage in the downtown area a new garage in the California Avenue area the completion of Byxbee Park enhanced parking systems and revenue collections equipment in the Downtown area The Fire Station #3 Replacement project was the first of the IP projects to begin construction in FY 2018 and was completed in March 2020. The construction of the Charleston/Arastradero Corridor Project (phases 1 and 2) began in Summer 2018 and were completed in December 2019. The New California Ave- nue Area Parking Garage project began construction in FY 2019 and was completed in November 2020, and the Highway 101 Pedestrian/Bicycle Bridge construction started in January 2020 and will be com- pleted in Summer 2021. Buildings anc Facilities The Buildings and Facilities category includes projects to maintain the City's existing buildings and facilities as well as projects that provide funding for new facilities. Buildings and facilities include City Hall, other City staff office locations, community centers, libraries, theaters, fire stations, park restrooms, parking garages, and City -owned facilities leased to private parties. Projects to improve the Cubberley Community Center are included separately within the Cubberley Property Infrastructure Fund and discussed elsewhere in this document. The 2022-2026 CIP includes projects totaling $40.1 million in this category, with $16.3 million allocated in FY 2022. Of this amount, $9.9 million is recommended to be reappropriated for the continuation of projects approved by the City Council in prior fiscal years. The Buildings and Facilities category includes the following Council Infrastructure Plan projects: Public Safety Building, Fire Station #3 Replacement, Fire Station #4 Replacement, Downtown Parking Garage, and California Avenue Area Park- ing Garage. These projects account for $19.5 million in the 2022-2026 CIP or 58.2 percent of the remaining Infrastructure Plan costs. The total funding amount of $40.1 million for Building and Facilities over the 2022-2026 CIP represents approximately 22.6 percent of the total Capital Improvement Fund CIP Plan. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 55 Infrastructure Inventory - Summary of Buildings & Facilities CLASSIFICATION QUANTITY SQUARE FOOTAGE Civic Center & Municipal Services Center 2 157,593 Community Centers 3 68,752 Libraries 5 91,916 Fire Stations 6 25,847 Parking Garages 8 982,966 Recent Accomplishments • Completion of the California Avenue Parking Garage (PE -18000). • Began construction on the New Public Safety Building Project (PE -15001). 2022-2026 Capital Improvement Program Recurring Projects There are seven recurring projects in the Buildings and Facilities category: Americans With Disabilities Act Compliance (Fiscal Year 2022: $0.8 million, 5 -Year CIP: $2.8 million) Building Systems Improvements (Fiscal Year 2022: $0.5 million, 5 -Year CIP: $2.0 million) City Facility Parking Lot Maintenance (Fiscal Year 2022: $0.2 million, 5 -Year CIP: $0.7 million) Facility Interior Finishes Replacement (Fiscal Year 2022: $0.5 million, 5 -Year CIP: $2.3 million) Roofing Replacement (Fiscal Year 2022: $0.7 million, 5 -Year CIP: $3.0 million) San Francisquito Creek Joint Powers Authority Ongoing Creek Projects (Fiscal Year 2022: $0.1 million, 5 -Year CIP: $0.4 million) University Avenue Parking Improvements (Fiscal Year 2022 and 5 -Year CIP: $0.1 million) Activities planned for FY 2022 under these projects include City Hall fire pump control system, design for the new stationary generator at Fire Station #8, re -roofing at Lucie Stern Community Center and complet- ing the Lucie Stem Community Center interior remodel. Finally, the Americans with Disabilities Act Compli- ance project will begin to implement the updates recommended in the ADA Transition Plan. Non-Recur4rr 7r0 Construction of the Public Safety Building project will continue. Other significant activities planned for FY 2022 include completion the Municipal Service Center (MSC) Electrical and Mechanical Upgrade project. Additional funding provided in FY 2020 ($4.6 million), offset by additional reimbursement funding from Enterprise Funds, will allow the construction of the full scope for the MSC Electrical and Mechanical Upgrades project. 56 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Department Technology Upgrac Improvements es and This category includes projects to replace public safety related technology equipment based on its useful life and standard replacement schedule. In the 2022-2026 CIP there are three projects in this category, two for the Fire Department and one for the Police Department. The total funding amount of $0.7 million for Department Technology Upgrades and Improvements over the 2022-2026 CIP represents 0.4 percent of the total Capital Improvement Fund CIP Plan. 2022-2026 Capital Improvement Program Non-Recurrn All of the projects in this category are non -recurring projects, but the equipment will be programmed to be replaced on a regular schedule to ensure it is not used beyond its useful life. • Automated External Defibrillator Replacement (Fiscal Year 2022 and 5 -Year CIP: $0.2 million) • Extrication Tool Replacement (Fiscal Year 2022 and 5 -Year CIP: $0.3 million) • Police Video Recording Systems Replacement (Fiscal Year 2022 and 5 -Year CIP: $0.2 million) Parks and Open Space Maintenance, repair, and replacement of parks and open space amenities are managed jointly by the Com- munity Services and Public Works Departments. Generally, Community Services oversees smaller projects as well as recurring projects while Public Works Engineering Services facilitates major one-time projects. The 2022-2026 CIP includes funding totaling $33.7 million in this category, with $9.8 million allo- cated in FY 2022. Of this amount, $4.5 million is recommended to be reappropriated for the continuation of projects approved by the City Council in prior fiscal years. The Parks and Open Space category includes the Council Infrastructure Plan project for Byxbee Park Completion. This project accounts for $2.4 million in the 2022-2026 CIP or 7.2 percent of the remaining Infrastructure Plan costs. The total funding amount of $33.7 million for Parks and Open Space over the 2022-2026 CIP represents approximately 19.0 percent of the total Capital Improvement Fund CIP Plan. Infrastructure Inventory - Summary of Parks & 0 Den S oace QUANTITY Parks 32 City Open Space/Conservation Lands 4 Parks, Preserves, and Open Space Acreage 4,385 Picnic Areas 39 Athletic Fields 33 Recent Accomplishments • Conversion of the dry season overflow parking lot to year round use at Pearson Arastradero Preserve. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 57 CAPITAL IMPROVEMENT FUND • Repairs to surfacing of tennis courts and basketball court at Peers Park and resurfacing of basketball court at Briones Park. • Replacement of picnic tables and seating at Johnson Park and Hopkins Park. • Replacement of temporary fencing at El Camino Park's baseball field with permanent fencing. • Repair of rubber surfacing at Boulware Park playground. 2022-2026 Capital Improvement Program �.a�•�r^�•A*a Project There are nine recurring projects in the Parks and Open Space category: Art in Public Spaces (Fiscal Year 2022: $1.5 million, 5 -Year CIP: $2.7 million) Athletic Courts Resurfacing (Fiscal Year 2022: $0.1 million, 5 -Year CIP: $1.5 million) Benches, Signage, Fencing, Walkways, and Perimeter Landscaping (Fiscal Year 2022: $0.2 million, 5 - Year CIP: $1.3 million) Dog Park Installation (Fiscal Year 2022: $0.2 million, 5 -Year CIP $0.6 million) Off Road Pathway Resurfacing and Repair (Fiscal Year 2022: $0.1 million, 5 -Year CIP: $0.8 million) Open Space Lakes and Ponds (Fiscal Year 2022: $0.1 million, 5 -Year CIP: $0.4 million) Open Space Trails and Amenities (Fiscal Year 2022: $0.2 million, 5 -Year CIP: $1.3 million) Parks and Open Space Emergency Repairs (Fiscal Year 2022: $0.2 million, 5 -Year CIP: $1.6 million) Park Restroom Installation (Fiscal Year 2022: $0.5 million, 5 -Year CIP: $1.5 million) R' "` °curring Projects Significant projects in this category during the 2022-2026 CIP include improvements at various parks (Boulware, Johnson, Hoover, Rinconada). Other investments in open space areas are also included in the CIP plan, such as Golf Course Driving Range Net and Artificial Turf Replacement, and Byxbee Park Completion. Funding in the 2022-2026 CIP plan includes $2.4 million for the Byxbee Park Completion proj- ect, which is part of the Infrastructure Plan and mostly offset with funds from park dedication impact fees, to complete improvements to Byxbee Park. Streets and Sidewalks The Streets and Sidewalks category includes projects to maintain and repair the City's streets, sidewalks, bridges, streetlights, and other related infrastructure such as curb and gutter, medians, and thermoplastic lane markings. This category has seen significant funding increases in recent years in response to City Council goals and recommendations of the Infrastructure Blue Ribbon Commission (IBRC). The 2022- 2026 CIP includes funding totaling $52.5 million in this category, with $4.3 million allocated in FY 2022. In 2011, the City Council increased funding for the Street Maintenance program and set a goal of raising the citywide average Pavement Condition Index (PCI) score from 72 to 85 by 2021. A PCI score of 85 rep- resents "very good" to "excellent" pavement conditions and the goal was reached in 2018, three years ear- lier than the initial goal. The funding level for Sidewalk Repairs was also increased to allow the Sidewalks program to eliminate its accumulation of deferred maintenance or "catch-up" work and to achieve its 1986 goal of completing work in all 23 sidewalk "districts" by 2016. An assessment study for sidewalk repairs was completed in early 2019 and offers suggestions for establishing goals and priorities for the sidewalk repair 58 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND project moving forward. The increased funding for streets and sidewalk projects over the last decade allowed these goals to be met. It also allowed for reduced funding for FY 2021 and FY 2022 to meet cur- rent financial impacts and budgetary needs without greatly impacting programs. A slight reduction of the PCI score is anticipated over the next few years as a result of the funding reduction to these programs. The total funding amount of $52.5 million for Streets and Sidewalks represents approximately 29.6 percent of the total Capital Improvement Fund CIP Plan. Infrastructure Inventory - Summary of Streets anc Sicewalks CLASSIFICATION QUANTITY Streets maintained 471 lane miles Sidewalks maintained 7.5 million square feet Streetlights maintained 6,500 Bridges maintained 74 Recurring Projects There are seven recurring projects in the Streets and Sidewalks category: City Bridge Improvements (Fiscal Year 2022: $0.1 million, 5 -Year CIP: $0.9 million) Curb and Gutter Repairs (Fiscal Year 2022: $0.1 million, 5 -Year CIP: $0.7 million) Sidewalk Repairs (Fiscal Year 2022: $0.6 million, 5 -Year CIP: $7.2 million) Sign Reflectivity Upgrade (Fiscal Year 2022: $0.1 million, 5 -Year CIP: $0.4 million) Street Lights Improvements (Fiscal Year 2022: $0.1 million, 5 -Year CIP: $1.0 million) Street Maintenance (Fiscal Year 2022: $2.9 million, 5 -Year CIP: $26.7 million) Thermoplastic Lane Marking and Striping (Fiscal Year 2022: $0.1 million, 5 -Year CIP: $0.6 million) Activities for FY 2022 under these projects consist of ongoing planned repair activities, as well as provid- ing funding for unplanned needs that may arise. The Street Maintenance project will continue to implement its five-year plan in close coordination with Utilities and Transportation projects. With the Pavement Condi- tion Index (PCI) goal met in 2018, the annual Street Maintenance project budget will be reassessed to be funded at a level sufficient to maintain the new street conditions while continuing to focus on streets that have a PCI score of less than 60. The passage of SB1 for Road Maintenance and Rehabilitation provide an additional $1.3 million annually. This funding supplements and enhances the City's street maintenance pro- gram, allowing some funds to be reallocated to other capital projects with Council approval. Non -Recurring Projects While most Streets and Sidewalks work is completed through recurring projects, there are a couple non- recurring projects such as the Street Lights Condition Assessment project, which will compile an inventory of the City's entire lighting system to determine the best approach to prolong the life of the system; and the Newell Road/San Francisquito Creek Bridge Replacement, which will remove and replace the Newell Road bridge over San Francisquito Creek. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 59 CAPITAL IMPROVEMENT FUND Traffic and Transportation Projects in this category support the development and implementation of a sustainable transportation system, including walking, biking, ridesharing, transit, and other methods of non -single occupancy vehicle (SOV). Planning, design, and construction of Traffic and Transportation projects are managed jointly by the Office of Transportation and the Public Works Department. The 2022-2026 CIP includes funding totaling $45.1 million in this category, with $19.0 million allocated in FY 2022. Of this amount, $17.0 million is recom- mended to be reappropriated from FY 2021 for projects continuing into FY 2022. The Traffic and Transpor- tation category includes the following Council Infrastructure Plan projects: Bicycle and Pedestrian Transportation Plan Implementation project; Charleston/Arastradero Corridor project; Downtown Auto- mated Parking Guidance Systems, Access Controls & Revenue Collection Equipment project; and the High- way 101 Pedestrian/Bicycle Overpass project. These projects account for $11.6 million in the 2020-2026 CIP or 34.6% of the remaining Infrastructure Plan costs. The total funding amount of $45.1 million for Traffic and Transportation represents approximately 25.4 percent of the total Capital Improvement Fund CIP Plan. Recent Accomplishments • Completed 90% of construction on the Highway 101 Pedestrian/Bicycle Overpass project. 2022-2026 Capital Improvement Program Recurring Pr& cts There are five recurring projects within the Traffic and Transportation category. Bicycle and Pedestrian Transportation Plan Implementation (Fiscal Year 2022: $1.9 million, 5 -Year CIP: $6.9 million) Parking District Implementation (5 -Year CIP: $1.1 million) Safe Routes to Schools (Fiscal Year 2022: $0.9 million, 5 -Year CIP: $3.0 million) Traffic Signal and Intelligent Transportation Systems (Fiscal Year 2022: $1.0 million, 5 -Year CIP: $5.3 million) Transportation and Parking Improvements (Fiscal Year 2022: $0.5 million, 5 -Year CIP: $3.0 million) Together, these projects improve transportation and safety and implement the Palo Alto Bicycle and Pedestrian Plan, which represents the majority of funding within this category. The Bicycle and Pedestrian Transportation Plan Implementation project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking, and a citywide bicycle sharing system. This project is part of the Infrastructure Plan, and partially funded through transfers from the Stanford Uni- versity Medical Center Development Agreement Fund. Non -Recurring Projects Non -recurring projects within this category include parking, intersection, and street projects. These proj- ects account for discrete activities such as parking signage, parking wayfinding, intersection improve- ments, railroad grade separation, or projects outside of the Bicycle and Pedestrian Transportation Plan such as: Charleston/Arastradero Corridor Project (Fiscal Year 2022 and 5 -Year CIP: $4.6 million) Churchill Avenue Enhanced Bikeway (Fiscal Year 2022 and 5 -Year CIP: $3.3 million) Churchill Avenue/Alma Street Railroad Crossing (Fiscal Year 2022 and 5 -Year CIP: $4.4 million) 60 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND • Highway 101 Pedestrian/Bicycle Overpass Project (Fiscal Year 2022 and 5 -Year CIP: $0.1 million) • Quarry Road Improvements and Transit Center Access (5 -Year CIP: $1.7 million) • Railroad Grade Separation (Fiscal Year 2022: $2.3 million, 2022-2026 $11.7 million) Capital Improvement Fund Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total Beginning Fund Balance Infrastructure Reserve - Beginning Fund Balance 60,453,801 60,453,801 35,552,376 10,691,658 5,931,387 2,002,462 2,902,066 60,453,801 Reserve: Roth Building & Sea Scout Building TDRs 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 Reserve: Library Bond Proceeds 597,817 597,817 597,817 597,817 597,817 597,817 597,817 597,817 Reserve: Infrastructure Plan 22,664,913 22,664,913 0 0 0 0 0 22,664,913 Reserve: Debt Service 0 0 0 2,400,000 5,000,000 5,000,000 7,400,000 7,400,000 Total Beginning Fund Balance 88,862,618 88,862,618 41,296,279 18,835,561 16,675,291 12,746,365 16,045,970 88,862,618 General Fund Contributions Annual General Fund Capital Transfer 5,047,000 2,547,000 2,642,000 8,809,000 11,776,000 14,743,000 17,711,000 55,681,000 Transfer from General Fund - TOT Funding 2,090,000 2,090,000 5,899,000 8,849,000 11,628,000 12,442,000 13,312,000 52,130,000 Interest Income 1,189,600 1,189,600 1,189,600 1,189,600 1,189,600 1,189,600 1,189,600 5,948,000 Total General Fund Contributions 8,326,600 5,826,600 9,730,600 18,847,600 24,593,600 28,374,600 32,212,600 113,759,000 SOURCE OF FUNDS Bond Proceeds PE -15001 New Public Safety Building 102,000,000 102,000,000 0 0 0 0 0 0 Bond Proceeds Total 102,000,000 102,000,000 0 0 0 0 0 0 Revenue from Other Agencies FD -21000 Automated External Defibrillator Replacement 38,000 38,000 0 0 0 0 0 0 FD -20000 Cardiac Monitor Replacement 20,000 20,000 0 0 0 0 0 0 PL -20000 Churchill Avenue/Alma Street Railroad Crossing 4,500,000 54,000 3,996,000 0 0 0 0 3,996,000 Safety Improvements PE -17010 Civic Center Electrical Upgrade & EV Charger Installation 240,000 126,000 114,000 0 0 0 0 114,000 FD -22000 Extrication Tool Replacement 0 0 42,700 0 0 0 0 42,700 FD -14002 Fire Ringdown System Replacement 40,000 40,000 0 0 0 0 0 0 PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project 10,252,658 8,294,635 1,958,023 0 0 0 0 1,958,023 PL -17001 Railroad Grade Separation and Safety Improvements 2,500,000 2,500,000 500,000 1,000,000 1,000,000 1,000,000 1,000,000 4,500,000 PL -00026 Safe Routes To School 459,677 0 459,677 459,677 0 0 0 919,354 FD -20001 Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement 16,300 16,300 0 0 0 0 0 0 FD -18000 Self -Contained Breathing Apparatus (SCBA) 3,700 3,700 0 0 0 0 0 0 Replacement CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 61 Capital Improvement Fund(Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total PE -86070 Street Maintenance 2,672,171 2,672,171 965,000 465,000 465,000 465,000 465,000 2,825,000 PL -05030 Traffic Signal and Intelligent Transportation Systems 1,000,000 1,000,000 300,000 300,000 300,000 300,000 300,000 1,500,000 Revenue from Other Agencies Total 21,742,506 14,764,806 8,335,400 2,224,677 1,765,000 1,765,000 1,765,000 15,855,077 Revenue from the Federal Government AC -18001 JMZ Renovation 401,123 401,123 O 0 0 0 0 0 Revenue from the Federal Government Total 401,123 401,123 0 0 0 0 0 0 Revenue from the State of California PE -13011 Charleston/Arastradero Corridor Project 746,955 746,955 0 0 0 0 0 0 PE -12011 Newell Road/San Francisquito Creek Bridge Replacement 6,939,873 29,278 O 15,029,595 0 0 0 15,029,595 Revenue from the State of California Total 7,686,828 776,233 O 15,029,595 0 0 0 15,029,595 Transfer frm Gen. Gov't Fac. Impact Fee Fund PE -18016 Civic Center Fire Life Safety Upgrades 356,956 356,956 0 0 0 0 0 0 AC -18001 JMZ Renovation 217,162 217,162 0 0 0 0 0 0 Transfer frm Gen. Gov't Fac. Impact Fee Fund Total 574,118 574,118 0 0 0 0 0 0 Transfer frm New Pub. Fac. Impact Fee Fund PE -15001 New Public Safety Building 350,000 455,912 0 0 0 0 0 0 Transfer frm New Pub. Fac. Impact Fee Fund Total 350,000 455,912 0 0 0 0 0 0 Transfer from California Ave Parking Permit Fund PL -16002 Parking Management and System Implementation 138,000 76,183 0 0 0 0 0 0 Transfer from California Ave Parking Permit Fund Total 138,000 76,183 0 0 0 0 0 0 Transfer from Community Center Impact Fee Fund AC -18001 JMZ Renovation 125,498 125,498 0 0 0 0 0 0 PE -08001 Rinconada Park Improvements 2,399,529 2,073,846 0 0 0 0 0 0 Transfer from Community Center Impact Fee Fund Total 2,525,027 2,199,344 O 0 0 0 0 0 Transfer from Gas Tax Fund PE -13011 Charleston/Arastradero Corridor Project 0 0 1,300,000 0 0 0 0 1,300,000 PL -00026 Safe Routes To School 90,000 90,000 100,000 100,000 100,000 100,000 100,000 500,000 PE -86070 Street Maintenance 2,500,690 2,500,690 1,324,331 2,624,331 2,624,331 2,624,331 2,624,331 11,821,655 Transfer from Gas Tax Fund Total 2,590,690 2,590,690 2,724,331 2,724,331 2,724,331 2,724,331 2,724,331 13,621,655 Transfer from Library Development Impact Fee Fund LB -21000 Library Automated Material Handling 480,000 310,000 350,000 190,000 0 0 0 540,000 Transfer from Library Development Impact Fee Fund Total 480,000 310,000 350,000 190,000 0 0 0 540,000 Transfer from Parks Dedication Fund PE -17005 Boulware Park Improvements (merged with Birch 0 0 1,100,000 0 0 0 0 1,100,000 Street Project PE -19003) PE -18006 Byxbee Park Completion 2,400,000 0 2,400,000 0 0 0 0 2,400,000 62 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Capital Improvement Fund(Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total Transfer from Parks Dedication Fund Total 2,400,000 O 3,500,000 0 0 0 0 3,500,000 Transfer from Parks Development Impact Fee Fund PE -17005 Boulware Park Improvements (merged with Birch 0 0 400,000 0 0 0 0 400,000 Street Project PE -19003) PG -18001 Dog Park Installation and Renovation 150,000 0 150,000 O 150,000 0 150,000 450,000 PG -19000 Park Restroom Installation 350,000 6,561 343,439 O 350,000 0 350,000 1,043,439 Transfer from Parks Development Impact Fee Fund Total 500,000 6,561 893,439 0 500,000 0 500,000 1,893,439 Transfer from Refuse Fund PF-17000 Municipal Service Center A, B, & C Roof 10,250 10,250 0 0 0 0 0 0 Replacement PF-16006 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 27,000 O 27,000 0 0 0 0 27,000 Transfer from Refuse Fund Total 37,250 10,250 27,000 0 0 0 0 27,000 Transfer from Residential Parking Fund PL -16002 Parking Management and System Implementation 255,000 140,773 O 0 0 0 0 0 Transfer from Residential Parking Fund Total 255,000 140,773 0 0 0 0 0 0 Transfer from Stanford University Medical Ctr Fund PL -04010 Bicycle and Pedestrian Transportation Plan Implementation 1,200,000 413,304 1,986,696 O 0 0 0 1,986,696 PF-01003 Building Systems Improvements 500,000 500,000 0 0 0 0 0 0 PE -18004 Fire Station 4 Replacement 750,000 0 750,000 O 4,075,000 4,075,000 0 8,900,000 PE -15001 New Public Safety Building 800,000 800,000 O 0 0 0 0 0 PL -16000 Quarry Road Improvements and Transit Center 0 0 0 0 1,493,513 0 0 1,493,513 Access PL -17001 Railroad Grade Separation and Safety Improvements 500,000 500,000 500,000 O 0 0 0 500,000 PE -21004 University Avenue Streetscape Update 150,000 150,000 0 0 0 0 0 0 Transfer from Stanford University Medical Ctr Fund Total 3,900,000 2,363,304 3,236,696 O 5,568,513 4,075,000 0 12,880,209 Transfer from Traffic Impact Fee Fund PL -05030 Traffic Signal and Intelligent Transportation Systems 400,000 400,000 395,000 395,000 395,000 395,000 395,000 1,975,000 Transfer from Traffic Impact Fee Fund Total 400,000 400,000 395,000 395,000 395,000 395,000 395,000 1,975,000 Transfer from University Ave Parking In Lieu Fund PE -15007 New Downtown Parking Garage O 0 0 5,541,000 0 0 0 5,541,000 Transfer from University Ave Parking In Lieu Fund Total O 0 0 5,541,000 0 0 0 5,541,000 Transfer from University Ave Parking Permit Fund PL -16002 Parking Management and System Implementation 752,220 415,264 O 0 0 0 0 0 PF-14003 University Avenue Parking Improvements 443,000 147,900 115,000 O 0 0 0 115,000 Transfer from University Ave Parking Permit Fund Total 1,195,220 563,164 115,000 0 0 0 0 115,000 Transfer from Utilities Administration Fund CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 63 Capital Improvement Fund(Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total PF-01003 Building Systems Improvements 0 0 200,000 0 0 0 0 200,000 PE -09003 City Facility Parking Lot Maintenance 0 0 0 100,000 0 0 0 100,000 PF-02022 Facility Interior Finishes Replacement 169,000 0 0 256,577 296,921 0 0 553,498 PF 17000 Municipal Service Center A, B, & C Roof Replacement 369,000 369,000 0 0 0 0 0 0 PF-16006 Municipal Service Center Lighting, Mechanical, 972,000 0 972,000 0 0 0 0 972,000 and Electrical Improvements PE -19001 Water, Gas, Wastewater Office Remodel 654,000 0 654,000 0 0 0 0 654,000 Transfer from Utilities Administration Fund Total 2,164,000 369,000 1,826,000 356,577 296,921 0 0 2,479,498 Transfer from Vehicle Replacement and Maintenance PF-02022 Facility Interior Finishes Replacement 0 0 0 0 0 102,454 0 102,454 PF 17000 Municipal Service Center A, B, & C Roof Replacement 205,000 205,000 0 0 0 0 0 0 PF-16006 Municipal Service Center Lighting, Mechanical, 540,000 0 540,000 0 0 0 0 540,000 and Electrical Improvements Transfer from Vehicle Replacement and Maintenance Total 745,000 205,000 540,000 0 0 102,454 0 642,454 Total Sources 247,379,892 222,895,679 72,969,745 64,144,341 52,518,656 50,182,750 53,642,901 276,721,545 USE OF FUNDS Administration AS -10000 Capital Improvement Fund Administration 928,622 927,927 1,664,384 1,424,015 974,064 1,158,993 1,328,065 6,549,521 Administration Total 928,622 927,927 1,664,384 1,424,015 974,064 1,158,993 1,328,065 6,549,521 Buildings and Facilities PF-93009 Americans With Disabilities Act Compliance 528,770 92,144 832,326 379,300 480,200 581,800 549,700 2,823,326 PE -19002 Animal Shelter Renovation 2,143,713 2,143,713 0 0 0 0 0 0 PE -14018 Baylands Boardwalk Improvements 131,974 31,974 0 0 0 0 0 0 PF-01003 Building Systems Improvements 952,478 876,386 467,054 566,000 388,700 385,500 230,900 2,038,154 PE -20002 City Facilities Assessment and Record Plan Management System 314,800 314,800 0 0 0 0 0 0 PE -09003 City Facility Parking Lot Maintenance 619,811 499,181 235,000 505,800 0 0 0 740,800 PE -12017 City Hall First Floor Renovations 185,302 0 0 0 0 0 0 0 PE -17009 City Hall Floor 5 Remodel 24,801 24,801 0 0 0 0 0 0 PE -19000 City Hall Space Planning 631,700 56,700 626,200 0 0 0 0 626,200 PE -17010 Civic Center Electrical Upgrade & EV Charger Installation 846,386 449,527 432,259 0 0 0 0 432,259 PE -18016 Civic Center Fire Life Safety Upgrades 963,270 606,314 0 0 0 0 0 0 PE -15020 Civic Center Waterproofing Study and Repairs 667,056 667,056 0 0 0 0 0 0 PF-15005 Emergency Facilities Improvement 14,369 14,369 0 0 0 0 0 0 PF-02022 Facility Interior Finishes Replacement 874,923 512,923 472,100 438,079 622,900 506,600 245,896 2,285,575 FD -14002 Fire Ringdown System Replacement 30,436 30,436 0 0 0 0 0 0 PE -15003 Fire Station 3 Replacement 1,313,244 1,313,244 0 0 0 0 0 0 64 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Project Number CAPITAL IMPROVEMENT FUND Capital Improvement Fund(Continued) Project Title FY 2021 FY 2021 FY 2022 Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total 5 -Year PE -18004 Fire Station 4 Replacement 950,000 0 949,999 0 4,575,000 4,625,000 0 10,149,999 PE 18002 High and Bryant Street Garages Waterproofing and Repairs 198,196 46,273 0 0 0 AC -18001 JMZ Renovation 2,579,444 2,362,282 0 0 0 0 0 0 LB -21000 Library Automated Material Handling 536,400 366,400 427,600 266,300 0 0 O 693,900 PF 17000 Municipal Service Center A, B, & C Roof Replacement 2,169,800 2,169,800 0 0 0 0 0 0 PF-16006 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 6,523,607 662,913 6,382,994 0 0 0 O 6,382,994 PE -18000 New California Avenue Area Parking Garage 12,260,403 12,260,403 0 0 0 0 0 0 PE -15007 New Downtown Parking Garage 1,005,719 10,604 0 5,541,000 0 0 O 5,541,000 PE -15001 New Public Safety Building 105,765,920 104,660,008 3,400,000 400,000 0 0 O 3,800,000 PF-18000 Parking Lot J Elevator Modernization 81,016 81,016 0 0 0 0 0 0 AC -18000 Performing Arts Venues Seat Replacement 439,400 89,400 381,200 0 0 0 O 381,200 PF-00006 Roofing Replacement 312,692 192,692 692,800 443,929 962,276 0 912,396 3,011,401 PF-07011 Roth Building Maintenance 31,973 7,900 0 0 0 0 0 0 PE -22000 San Francisquito Creek Joint Powers Authority Ongoing Creek Projects 0 0 61,000 64,700 72,900 78,300 82,500 359,400 PF-14003 University Avenue Parking Improvements 462,400 167,300 125,200 0 0 0 O 125,200 PE -19001 Water, Gas, Wastewater Office Remodel 776,306 62,102 777,904 0 0 0 0 777,904 Buildings and Facilities Total 144,336,309 130,772,664 16,263,636 8,605,108 7,101,976 6,177,200 2,021,392 40,169,312 Department Technology Upgrades and Improvements FD -21000 Automated External Defibrillator Replacement 219,700 19,700 217,800 0 0 0 0 217,800 FD -20000 Cardiac Monitor Replacement 20,000 20,000 0 0 0 0 0 0 FD -22000 Extrication Tool Replacement 0 0 298,200 0 0 0 0 298,200 PD -20000 Police Video Recording Systems Replacement 114,400 114,400 193,200 0 0 0 O 193,200 FD -20001 Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement 94,500 94,500 0 0 0 0 0 0 FD -15000 Self -Contained Breathing Apparatus (SCBA) Replacement 4,817 4,817 0 0 0 0 0 0 Department Technology Upgrades and Improvements Total 453,417 253,417 709,200 0 0 0 O 709,200 Parks and Open Space AC -86017 Art In Public Spaces 2,079,976 792,369 1,508,784 401,890 356,727 317,050 107,030 2,691,481 PG -06001 Athletic Courts Resurfacing 288,635 288,635 138,840 297,900 330,800 355,800 378,220 1,501,560 PG 19001 Baylands Athletic Center 10.5 Acre Expansion Plan 139 139 0 0 0 0 0 0 PG -17000 Baylands Comprehensive Conservation Plan 60,503 60,503 0 0 0 0 0 0 OS -09002 Baylands Levee Repair for Public Safety Access 0 0 0 0 408,702 0 0 408,702 PG -06003 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities 281,419 173,393 191,000 245,800 272,800 293,500 311,800 1,314,900 PE -16000 Bol Park Improvements 0 0 0 0 746,300 0 O 746,300 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 65 Capital Improvement Fund (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total PE -17005 Boulware Park Improvements (merged with Birch Street Project PE -19003) 442,499 68,606 3,865,693 0 0 0 O 3,865,693 PE -18006 Byxbee Park Completion 2,881,146 500,000 2,381,146 0 0 0 O 2,381,146 PG -14002 Cameron Park Improvements 217,800 217,800 0 0 0 0 0 0 PG -18001 Dog Park Installation and Renovation 164,800 14,800 163,400 0 182,200 0 206,200 551,800 OS -18000 Foothills Park Boronda Lake Dock Replacement 230,700 230,700 0 0 0 0 0 0 PE -20000 Foothills Park Dam Seepage Investigation and 30,000 0 0 32,400 0 0 0 32,400 Repairs PE -21000 Foothills Park Improvement Project O 0 0 80,700 451,500 0 0 532,200 PG -18000 Golf Course Net and Artificial Turf Replacement 0 0 0 1,014,900 0 0 0 1,014,900 PG 13003 Golf Reconfiguration & Baylands Athletic Center Improvements 200,000 200,000 0 0 0 0 0 0 PG -21000 Heritage Park Site Amenities Replacement O 0 0 0 0 215,100 0 215,100 PE -18012 Hoover Park Improvements O 0 0 0 0 1,381,900 0 1,381,900 PE -21002 Johnson Park Renovation 0 0 0 0 452,300 1,837,700 0 2,290,000 PE -21003 Magical Bridge Playground Rubber and Synthetic 404,050 404,050 487,550 0 0 0 0 487,550 Turf Resurfacing PE -18010 Mitchell Park Improvements 0 0 0 376,000 1,195,095 0 0 1,571,095 OS -09001 Off -Road Pathway Resurfacing And Repair 297,593 297,593 142,500 151,500 167,500 180,200 192,000 833,700 OS -00002 Open Space Lakes And Pond Maintenance 144,500 144,500 62,600 66,200 73,300 78,900 84,000 365,000 OS -00001 Open Space Trails and Amenities 412,173 412,173 232,000 242,500 269,300 289,600 307,900 1,341,300 PG -09002 Park and Open Space Emergency Repairs 221,305 130,392 188,500 276,700 337,600 363,100 384,300 1,550,200 PG -19000 Park Restroom Installation 350,000 6,561 456,839 0 538,600 0 481,000 1,476,439 PE -21001 Pearson Arastradero Improvement Project 0 0 0 69,200 348,200 0 0 417,400 OS -18001 Pearson Arastradero Preserve Parking Lot Improvement 170,300 115,300 0 0 0 0 0 0 PG -14001 Peers Park Improvements O 0 0 0 315,500 0 0 315,500 PG -14000 Ramos Park Improvements 209,000 209,000 0 0 0 0 0 0 PE -08001 Rinconada Park Improvements 2,485,231 2,159,548 0 0 0 602,800 4,094,400 4,697,200 PE -18015 Robles Park Improvements O 0 0 1,038,700 0 0 1,038,700 PG -14003 Seale Park Improvements O 0 0 0 0 498,500 0 498,500 PG -22000 Werry Park Playground Improvements O 0 0 0 141,900 0 0 141,900 Parks and Open Space Total 11,571,769 6,426,062 9,818,852 3,255,690 7,627,024 6,414,150 6,546,850 33,662,566 Streets and Sidewalks PE -17004 California Avenue District Gateway Signs 142,886 142,886 0 0 0 0 0 0 PE -18001 Caffrain Corridor Video Management System Installation 78,398 57,971 0 0 0 0 0 0 PE -20001 City Bridge Improvements 94,400 94,400 143,400 368,400 199,100 214,300 0 925,200 PO -12001 Curb and Gutter Repairs 589,252 589,252 133,200 139,400 154,800 166,500 137,400 731,300 PE -12011 Newell Road/San Francisquito Creek Bridge Replacement 6,452,465 2,005,111 136,100 14,590,654 0 0 0 14,726,754 PO -89003 Sidewalk Repairs 915,116 501,707 622,599 1,487,499 1,641,400 1,742,400 1,717,900 7,211,798 66 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Project Number CAPITAL IMPROVEMENT FUND Capital Improvement Fund(Continued) Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total PO -11000 Sign Reflectivity Upgrade 178,920 128,920 69,800 73,900 81,800 88,000 68,700 382,200 PE -13014 Street Lights Condition Assessment 0 0 0 257,600 0 0 0 257,600 PO -05054 Street Lights Improvements 156,287 156,287 112,400 117,500 249,400 268,300 206,200 953,800 PE -86070 Street Maintenance 11,616,434 11,239,978 2,936,900 5,415,700 5,688,900 5,967,600 6,691,200 26,700,300 PO -11001 Thermoplastic Lane Marking and Striping 197,487 181,919 101,800 107,000 118,700 127,600 111,760 566,860 Streets and Sidewalks Total 20,421,645 15,098,431 4,256,199 22,557,653 8,134,100 8,574,700 8,933,160 52,455,812 Traffic and Transportation PL -04010 Bicycle and Pedestrian Transportation Plan Implementation 1,353,865 495,232 1,858,633 2,950,000 2,100,000 0 0 6,908,633 PE -13011 Charleston/Arastradero Corridor Project 7,687,600 1,087,600 4,600,000 0 0 0 0 4,600,000 PL -14000 Churchill Avenue Enhanced Bikeway 3,230,704 404,600 3,344,012 0 0 0 0 3,344,012 PL 20000 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements 5,036,200 747,200 4,352,100 0 0 0 0 4,352,100 Downtown Automated Parking Guidance PL -15002 Systems, Access Controls & Revenue Collection 2,726,860 2,576,860 0 0 0 0 0 0 Equip. PL -16001 Downtown Mobility and Safety Improvements 11,532 11,532 0 0 0 0 0 0 PL 18000 El Camino Real Pedestrian Safety and 447 447 0 0 0 0 0 0 Streetscape Project PL -19000 Emergency Vehicle Traffic Signal Preemption 197,500 171,100 28,800 0 0 0 0 28,800 System Pilot PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project 15,716,108 15,618,552 97,556 0 0 0 0 97,556 PL -15003 Parking District Implementation 0 0 0 227,400 258,400 284,500 299,604 1,069,904 PL -16002 Parking Management and System Implementation 1,190,600 677,600 0 0 0 0 0 0 PL -16000 Quarry Road Improvements and Transit Center 928,400 134,400 0 0 1,714,313 0 0 1,714,313 Access PL -17001 Railroad Grade Separation and Safety Improvements 5,053,827 1,111,694 2,338,833 2,422,700 2,020,700 2,089,400 2,854,790 11,726,423 PL -00026 Safe Routes To School 1,432,177 333,272 931,128 739,377 825,677 242,100 245,018 2,983,300 PL -05030 Traffic Signal and Intelligent Transportation Systems 1,604,010 1,604,010 980,450 911,950 1,042,500 1,146,400 1,197,292 5,278,592 PL -12000 Transportation and Parking Improvements 574,678 574,678 510,400 536,800 595,200 675,500 709,076 3,026,976 PE -21004 University Avenue Streetscape Update 150,000 150,000 0 0 0 0 0 0 Traffic and Transportation Total 46,894,509 25,698,778 19,041,912 7,788,227 8,556,790 4,437,900 5,305,780 45,130,609 Total Uses 224,442,766 179,013,734 51,529,306 43,399,744 32,156,769 26,569,354 23,885,082 177,540,255 Transfers to Other Funds Transfer to the Debt Service Fund (Cal Ave Garage) 2,380,000 2,380,000 2,380,000 2,375,000 2,370,000 2,365,000 2,365,000 11,855,000 Total Transfers to Other Funds 2,380,000 2,380,000 2,380,000 2,375,000 2,370,000 2,365,000 2,365,000 11,855,000 Debt Service CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 67 Capital Improvement Fund(Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total Certificates of Participation Debt Repayment (Public Safety Building) 0 0 0 1,463,356 5,008,338 5,008,838 5,008,713 16,489,244 Total Debt Service 0 0 0 1,463,356 5,008,338 5,008,838 5,008,713 16,489,244 Total Expenses 227,028,432 181,599,399 54,134,184 47,469,050 39,772,291 34,136,780 31,508,960 207,021,265 Reserves Reserve: Roth Building & Sea Scout Building TDRs 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 Reserve: Library Bond Proceeds 597,817 597,817 597,817 597,817 597,817 597,817 597,817 597,817 Reserve: Debt Service 0 0 2,400,000 5,000,000 5,000,000 7,400,000 7,400,000 27,200,000 Total Reserves 5,743,904 5,743,904 8,143,904 10,743,904 10,743,904 13,143,904 13,143,904 32,943,904 Total Ending Fund Balance 14,607,566 35,552,376 10,691,658 5,931,387 2,002,461 2,902,066 8,990,037 8,990,037 68 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Administration CAPITAL IMPROVEMENT FUND • ":=CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 69 CITY OF PALO ALTO APITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Unallocated Salaries and Benefits Project Location: N/A Managing Department: Administrative Services IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: AS -10000 Capital Management Team Capital Improvement Fund Administration Description This project provides funding for estimated administrative costs, including salaries and benefits costs of City staff assigned to manage the oversight of the General Fund Capital Improvement program. Justification Administrative costs are associated with the completion of CIP projects. As such, these costs are capitalized and are added to the total costs of projects. Supplemental Information 2019-2023 CIP: Salary and benefit expenses have been allocated to capital projects in all years of the CIP. In prior years, costs were allocated only in the first year of the CIP. Significant Changes Salaries and benefits have been included in CIP projects where appropriate and possible, in all fiscal years. The amounts included in this project represent salaries and benefits expense not associated with any particular project (for example, administration and oversight of the CIP process). As part of the annual year-end process, the annually incurred amount will be allocated to all projects in the Capital Improvement Fund, on a proportional basis, and any unused balance will be returned to the Infrastruc- ture Reserve. 71 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 765,117 764,382 1,439,507 1,193,066 736,879 965,404 1,077,900 5,412,756 0 N/A Total N/A 765,117 764,382 1,439,507 1,193,066 736,879 965,404 1,077,900 5,412,756 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other N/A 765,117 764,382 1,439,507 1,193,066 736,879 965,404 1,077,900 5,412,756 0 N/A Total N/A 765,117 764,382 1,439,507 1,193,066 736,879 965,404 1,077,900 5,412,756 0 N/A Operating Impact There are no operating or maintenance expenses associated with this project. 72 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Buildings and Facilities CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 73 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Palo Alto Airport Terminal, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PF-93009 Americans With Disabilities Act Compliance Description This project provides funding for accessibility upgrades to City facilities and equipment. It includes continued funding for improvements such as path of travel, restroom upgrades, drinking fountains, and counters. This funding will also be utilized for other CIP project design or construction phases where accessibility improve- ments are identified. Justification In order to comply with the Americans with Disabilities Act (ADA) of 1990 and related regulations, the City prepared a Transition Plan and Self -Evaluation Final Study that identified physical obstacles and described improvements to make facilities, programs, and services accessible. Implementation of this program is ongo- ing. Supplemental Information 2021-2025 CIP: Funding reduced pending Council approval of updated ADA Transition Plan. 2020-2024 CIP: Funding added to begin implementation of updated ADA Transition Plan that identified addi- tional needs for City facilities. Significant Changes The recently updated ADA Transition Plan, established a schedule for accessibility upgrades to City facilities. 75 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 528,770 N/A 528,770 92,144 832,326 379,300 480,200 581,800 549,700 2,823,326 92,144 832,326 379,300 480,200 581,800 549,700 2,823,326 0 0 N/A N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A N/A N/A 471,827 56,943 528,770 35,201 56,943 92,144 832,326 0 832,326 379,300 0 379,300 480,200 0 480,200 581,800 0 581,800 549,700 2,823,326 0 0 549,700 2,823,326 0 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.8 Potential Board/Commission Review: Historic Resources Board Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 76 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PF-01003 AC gas package unit Municipal Services Center Building C, January 2015 Building Systems Improvements Description This project provides funding for electrical, mechanical, plumbing, structural, and security upgrades as required at various City facilities. Upgrades may include main and emergency power sources, light fixtures, fire alarm systems, heating and ventilation equipment, Building Management System (BMS) controls, structural reinforcements or repair, security card access, and camera systems. Justification This project provides funding for system upgrades in facilities with systems that are overloaded or are no lon- ger efficient. Heating and air-conditioning units in many older buildings are at the end of their useful life and require replacement. BMS control systems in some facilities are outdated and have limited or no vendor sup- port. Structural systems have become damaged or fatigued due to heavier equipment requirements or increased loading. Increased security requirements for facilities and IT network systems require the need for the installation of card access and camera systems. This project also provides funding for replacement of unforeseen equipment failures. While upgrading equipment, staff selects the most energy efficient equipment, including premium efficiency motors, and incorporates the use of energy saving technologies such as variable frequency drives whenever possible. Supplemental Information 2022-2026 CIP: Staff vacancies have delayed all programmed projects by one year and UCC generator added to FY 2022 resulting in an increase of funding needed. Cost estimates for planned work have been adjusted for accuracy based on other similar recent bids received. 2021-2025 CIP: Funding was reduced as part of the Fiscal Year 2021 Capital Improvement Program budget strategy and all programmed projects have been delayed a year. 77 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND ■ 2020-2024 CIP: All programmed projects were pushed out a year since FY 2019 funding was needed for a new chiller located at City Hall. Significant Changes The Department of Public Works uses a computerized asset management tracking software to assist in identifying the maintenance and replacement needs addressed through this CIP. Projects identified for upcoming work include: Fiscal Year 2022: Replace City Hall fire pump control system. Complete the design drawings for a new sta- tionary generator for Fire Station #8 and replacement of a generator for UCC. Fiscal Year 2023: Replace BMS controls for Lucie Stern Community Theater mechanical systems. Replace fill media in the City Hall cooling tower. Install new stationary generator at Fire Station #8. Fiscal Year 2024: Replace electrical panel boards at Fire Station #5. Replace domestic water control system at City Hall. Fiscal Year 2025: Upgrade LED lighting in City parks. New Children's Pool boilers (4ea), roof top furnaces, exhaust fans, and dehumidifiers. Fiscal Year 2026: Replace electrical panel at the Golf Club House and Cafe. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP • Total Capital Improvement Fund N/A 452,478 376,386 267,054 566,000 388,700 385,500 230,900 1,838,154 0 N/A Transfer from Stanford University Medical Ctr Fund N/A 500,000 500,000 0 0 0 0 0 0 0 N/A Transfer from Utilities Administration Fund N/A 0 0 200,000 0 0 0 0 200,000 0 N/A Total N/A 952,478 876,386 467,054 566,000 388,700 385,500 230,900 2,038,154 O N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 952,478 876,386 467,054 566,000 388,700 385,500 230,900 2,038,154 O N/A Total N/A 952,478 876,386 467,054 566,000 388,700 385,500 230,900 2,038,154 O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. 78 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 79 CITY OF PALO ALTO APITAL IMPROVEMENT FUND Lucie Stern Parking Lot, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PE -09003 City Facility Parking Lot Maintenance Description This project provides funding for the repair, resurfacing, or reconstruction of parking lots and walkways at var- ious City facilities, including restriping and signage. Justification Uneven paved surfaces are a safety hazard and shorten the useful life of walkways and parking lots. Repairing the paved walkways and parking lots at various City facilities will eliminate these safety hazards and extend useful life. Supplemental Information 2021-2025 CIP: Funding was reduced as part of the Fiscal Year 2021 Capital Improvement Program budget strategy. Foothills Park parking lot work was moved to FY 2022 to coordinate with Foothills Park Roadway Paving Project. 2020-2022 CIP: Parking lots were inspected in October 2018 and cost estimates were updated based on current pavement conditions. 2018-2022 CIP: A $215,000 increase in FY 2018 funding is for the Midtown Shopping Center. Significant Changes Work programmed for this project includes parking lot resurfacing for the following locations: Fiscal Year 2021: Fire Station #8, and College Terrace Library pathways. Fiscal Year 2022: Foothills Park Parking Lot Fiscal Year 2023: Municipal Service Center, Municipal Service Center North Employee Lot. 81 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Fiscal Year 2024: No work planned. Fiscal Year 2025: No work planned. Fiscal Year 2026: No work planned. Funding will be offset by $0.1 million from the Utilities Enterprise Funds for the work in Fiscal Year 2023 at the Municipal Service Center (MSC). Func ing Sources Schec ule Funding Source • 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Transfer from Utilities Administration Fund Total N/A 619,811 499,181 235,000 405,800 N/A 0 0 0 100,000 N/A 619,811 499,181 235,000 505,800 0 0 0 Expenditure Schec ule 0 0 0 O 640,800 O 100,000 O 740,800 0 0 0 N/A N/A N/A Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 608,114 487,484 235,000 505,800 N/A 619,811 499,181 235,000 505,800 0 0 0 0 O 740,800 O 740,800 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: Worked performed under this project is typically categorically exempt from CEQA under Section 15301. 82 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND City Hall A Level Lobby Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Spring 2021 Revised Project Completion: Fall 2024 Project Number: PE -19000 City Hall Space Planning Description This project provides funding for space planning to determine future workgroup space needs and program- ming for the City Hall office building. Justification Upon completion of the new Public Safety Building in 2023, the Police wing of City Hall and the Fire Adminis- tration group on the 6th floor will move into the new building. The departure of these workgroups provides an opportunity to plan for the best use of the newly available City Hall space and to consider other potential improvements such as reconfiguration of the A level cafeteria space. Additionally, a potential opportunity has been identified to reduce the size of the Information Technology Department's 2nd floor data center and make the space available for other uses. Supplemental Information 2022-2026 CIP: Project start extended to spring 2021 to follow beginning of Public Safety Building construction phase. 2021-2025 CIP: Project extended to Fiscal Year 2021 as a result of staffing constraints and funding increased to reflect increased scope needed to study and plan for the space availability and needs at City Hall resulting from the completion of the Public Safety Building in Fiscal Year 2023. 2020-2024 CIP: Project completion extended to reflect staffing constraints and the revised expected comple- tion of the Public Safety Building. 83 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes The scope of this project includes the initial space planning and preliminary design of the improvements. Following completion of space planning and preliminary design, additional funding will be required to com- plete the design and construct renovations to the affected areas. Func ing Sources Sche c ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 631,700 56,700 626,200 O 631,700 56,700 626,200 Expenc 0 0 0 0 0 0 0 626,200 O 626,200 0 682,900 O 682,900 iture Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design Total O 631,700 56,700 626,200 O 631,700 56,700 626,200 0 0 0 0 0 O 575,000 O 626,200 O 631,700 O 682,900 Operating Impact Operating impacts of potential space uses will be assessed as part of the planning process. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 84 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Electrical System Access Door at City Hall Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue), Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Spring 2017 Revised Project Completion: Fall 2021 Project Number: PE -17010 Civic Center Electrical Upgrade & EV Charger Installation Description This project provides funding to replace the aging Civic Center electrical switchgear and motor control centers and to purchase and install approximately 43 new Level 2 Electric Vehicle (EV) charging stations at City park- ing garages, including the Civic Center garage. Justification The main electrical switch gear is over 40 years old and must be replaced and upgraded to ensure the reliabil- ity of electrical power at City Hall. Other parts of the electrical system have been recently upgraded, leaving this as one of the last remaining items. With increased ownership of electric vehicles, additional public spaces with EV chargers are needed. Funding in this project allows the City to leverage grants that substantially cover the costs of EV charger purchases and installation on a reimbursement basis. Supplemental Information 2022-2026 CIP: Project completion date extended to Fall 2021 due to delays in procuring design services. 2020-2024 CIP: In Fiscal Year 2018, an invitation for Design -Build proposals received no response. Staff began the process for a traditional Design -Bid Build approach. Timing of the project was extended to accommodate this approach and allow for a new window of opportunity to perform construction when City Hall can be closed for a brief time duration. Funding added to account for the complexity of construction and replacement of both motor control centers (MCC) on Levels A and 8. 2019-2023 CIP: Anticipated project completion date adjusted to reflect delays due to staff workload and avail- able options for scheduling a full shutdown of City Hall for construction work. 2018-2022 CIP: Project start was delayed due to staff workload. Staff plans to use Design -Build project delivery method for Civic Center switchgear and motor control center replacements. 85 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2017-2021 CIP: Project established. Significant Changes The funding for the electrical upgrade work ($0.35 million) has been moved from PE -18016, Civic Center Fire Life Safety Upgrades, to this new project, while approximately 90 percent of the EV charger costs are expected to be reimbursed by Bay Area Air Quality Management District grants. A portion of the grant reimbursement is deferred for three years to allow demonstration of compliance with grant usage criteria. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Totals' Capital Improvement Fund 114,741 606,386 323,527 318,259 O 0 0 0 318,259 O 756,527 Revenue from Other Agencies 20,000 240,000 126,000 114,000 O 0 0 0 114,000 O 260,000 Total 134,733 846,386 449,527 432,259 O 0 0 0 432,259 O 1,016,519 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 56,383 842,857 445,998 432,259 O 0 0 0 432,259 0 934,640 Design 78,350 3,529 3,529 0 0 0 0 0 0 0 81,879 Total 134,733 846,386 449,527 432,259 O 0 0 0 432,259 O 1,016,519 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quantified, adjust- ments will be brought forward in the future budget cycles, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 86 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Lucie Stern Community Center Ballroom Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PF-02022 Facility Interior Finishes Replacement Description This project provides funding for replacement or improvements to interior finishes such as flooring, walls, cab- inets, paint, lighting, ceiling tiles, soundproofing, fixed office furniture, doors, windows, and associated fire/life safety, mechanical, electrical, and plumbing code compliance requirements at various City facilities. Justification Interior finishes throughout City facilities are designated for replacement as part of an ongoing capital mainte- nance plan. Finishes are typically coordinated and upgraded as other renovation projects are undertaken. Supplemental Information 2022-2026 CIP: The project has been delayed due to staffing constraints. Projects programmed in FY 2021 -FY 2023 were pushed out to FY 2023 -FY 2025. The Children's Library carpet replacement was pushed out from FY 2020 to FY 2024. Funding was added to cover anticipated increases. 2021-2025 CIP: Funding was reduced as part of the FY 2021 Capital Improvement Program budget strategy, some work may be deferred to future years accordingly. 2020-2024 CIP: MSC Building C Lunchrooms and Hallways was moved to FY 2021 from FY 2022. The Golf Course Club House Restrooms, previously programmed in FY 2021, were completed as part of the Golf Course Reconfiguration project (PG -13003). 2019-2023 CIP: Elwell Court has moved from FY 2022 to FY 2019, Children's Library will be added for FY 2020, and MSC Building C will be moved to FY 2022. 2018-2022 CIP: MSC Building C Water -Gas -Wastewater, Lucie Stern Community Theatre will be replacing Municipal Services Center Building A, Parks Department and Stores in FY 2020. 87 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes Planned carpet replacement and other interior finishes projects include: Fiscal Year 2022: No projects proposed Fiscal Year 2023: MSC Building C Lunchrooms and Hallways Fiscal Year 2024: MSC Building C Locker Room Improvements and Children's Library Carpet Fiscal Year 2025: MSC Building B Shower and Locker Room Fiscal Year 2026: Lucie Stern Community Theater Kitchen Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 705,923 512,923 472,100 181,502 325,979 404,146 245,896 1,629,623 0 N/A Transfer from Utilities Administration Fund N/A 169,000 0 0 256,577 296,921 0 0 553,498 0 N/A Transfer from Vehicle Replacement and Maintenance N/A 0 0 0 0 0 102,454 0 102,454 0 N/A Total N/A 874,923 512,923 472,100 438,079 622,900 506,600 245,896 2,285,575 Expenciture Schedule 0 N/A Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 830,733 468,733 472,100 438,079 622,900 506,600 245,896 2,285,575 0 N/A Design N/A 44,190 44,190 0 0 0 0 0 0 0 NIA Total N/A 874,923 512,923 472,100 438,079 622,900 506,600 245,896 2,285,575 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 88 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fire Station #4, April 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3600 Middlefield Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Spring 2022 Revised Project Completion: Summer 2026 Project Number: PE -18004 Fire Station 4 Replacement Description This project provides funding to replace Fire Station #4 at the corner of Middlefield Road and East Meadow Drive. The replacement facility will be based on the prior Replacement Study and Needs Assessment prepared in 2005. Justification The current Fire Station #4 facility is operationally and technologically deficient. This project will provide a new facility built to essential services standards with a high likelihood of being fully operational after a major disas- ter such as a significant earthquake. Supplemental Information 2022-2026 CIP: Project start and end dates delayed; this reflects the revised project start date due to budget uncertainty and timing of the design contract award. 2021-2025 CIP: Project start and end dates delayed; this reflects the revised project start date following com- pletion of Fire Station 3 due to staff workload. 2020-2024 CIP: Project end date adjusted to reflect expected construction timeline based on construction starting in the beginning of FY 2021. 2019-2023 CIP: Project increased by $0.3 million and the timeline was pushed out to begin construction in FY 2021. 2018-2022 CIP: Timeline adjusted to reflect initial funding availability. Significant Changes The Fire Station #4 Replacement project is included in the Council Infrastructure Plan. 89 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET The cost estimate for this project has been adjusted from the amount derived during the Council Infra- structure Plan's development because older estimates were not escalated to the current year or to future years when construction would actually occur. Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 17,780 200,000 O 199,999 O 500,000 550,000 O 1,249,999 O 1,267,780 Transfer from Stanford University Medical Ctr Fund 0 750,000 O 750,000 0 4,075,000 4,075,000 O 8,900,000 O 8,900,000 Total 17,779 950,000 O 949,999 O 4,575,000 4,625,000 O 10,149,999 O 10,167,779 Expenditure Schedule Project Phase 1 Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 7,950 449,998 O 200,000 O 4,575,000 4,625,000 O 9,400,000 O 9,657,948 Design 9,829 500,002 O 749,999 0 0 0 O 749,999 O 509,831 Total 17,779 950,000 O 949,999 0 4,575,000 4,625,000 O 10,149,999 O 10,167,779 Operating Impact This project is anticipated to impact operating expenses in the future. Maintenance is estimated to increase by $9,200 in FY 2025 and increase by 3 percent annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 90 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Library Material Handling System Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Libraries: College Terrace. Children's, and Downtown Libraries. Managing Department: Library IBRC Reference: N/A Initial Project Start: Summer 2021 Initial Project Completion: Summer 2023 Revised Project Start: N/A Revised Project Completion: N/ Project Numbe Library Automated Material Handling Description The scope of this project is to provide the design and construction of three new Automated Material Handling (AMH) Systems for the College Terrace, Children's, and Downtown Libraries. AMH systems efficiently sort returned library materials based on the Radio Frequency Identification Devices (RFID) on the materials. This project has been approved for use of Library Impact Fees. Justification The Library has made a significant investment in RFID tagging of the entire collection. This project leverages that RFID investment to improve overall library system efficiency and improves the speed at which materials can be moved to shelves for library patrons hold requests. These machines speed materials processing by 200-400 percent. Each machine will reduce staff time needed for processing books (20 hours from 41 hours per week currently) which will increase staff efficiencies in the library. Increased automated handling of materials allows staff time to be freed up to focus on public projects (public programs, public services) and revenue generating projects (passport office, space rentals, grant writ- ing). Increased circulation in the past five years has increased the burden on staff while staff FTE have decreased. Supplemental Information 2022-2026 CIP: Implementation sequence changed so that Downtown Library will be installed second, and Col- lege Terrace will be installed last. Significant Changes The project is proposed to be spread over 3 years: Year 1 design of all three libraries and installation at Chil- dren's Library, Year 2 Downtown, Year 3 College Terrace. Staff capacity can handle implementing multiple 91 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET libraries at a time. Priority is Children's Library due to high number of returns (2nd highest circulation out of 5 libraries) and current number of staff needed there to respond to high circulation. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 56,400 56,400 77,600 76,300 0 0 0 153,900 0 210,300 Transfer from Library Development Impact Fee Fund O 480,000 310,000 350,000 190,000 0 0 0 540,000 0 850,000 Total O 536,400 366,400 427,600 266,300 0 0 0 693,900 0 1,060,300 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 456,400 286,400 427,600 266,300 0 0 0 693,900 0 980,300 Design O 80,000 80,000 0 0 0 0 0 0 0 80,000 Total O 536,400 366,400 427,600 266,300 0 0 0 693,900 0 1,060,300 Operating Impact The equipment will cause a slight increase in electric bills and does require annual equipment maintenance. Ongoing operating costs include annual maintenance of about $10,000 to $20,000 per machine which will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Secondary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Planning for Parks and Community Facilities Goal: C-4 Policy: C-4.4 Relationship to Comprehensive Plan Potential Board/Commission Review: Element: Governance Section: Public Participation Goal: G-1 Policy: G-1.2 Program: G1.2.4 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 92 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Municipal Services Center Building C, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2018 Revised Project Start: N/A Revised Project Completion: Spring 2022 Project Number: PF-16006 Municipal Service Center Lighting, Mechanical, and Electrical Improvements Description This project provides funding for the replacement of original mechanical and electrical systems and lighting installed in 1966 in the Municipal Service Center's (MSC) Buildings A, B, and C. The project also includes the renovation of office space and shop areas in Building C. Justification Lighting, mechanical, and electrical equipment at the MSC is outdated and inefficient. Various remodels have occurred in the administrative and shop areas adding load to the mechanical and electrical systems. The use of many areas has changed over the years without adequate upgrades to the building systems. The systems no longer support the current operation of this site. Supplemental Information 2022-2026 CIP: Project timeline extended due to project reprioritization. 2021-2025 CIP: Project timeline extended to reflect additional project redesign work to allow for more Electric Vehicle (EV) chargers and future electrification of the newer mechanical systems at the MSC. 2020-2024 CIP: Bids received were rejected due to budget exceedance. Funding added to account for severe construction cost escalation and partial redesign to provide additional infrastructure for future electrification of vehicle fleet. Project end date adjusted due to the redesign and rebidding required. 2019-2023 CIP: Project cost estimates indicate mechanical and electrical work in Building B require additional funding of $0.8 million. 2017-2021 CIP: Additional funding of $0.4 million added for Building C office space renovation. 93 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes The Refuse Fund, Vehicle Replacement and Maintenance Fund, and Utilities Administration Fund will reim- burse the Capital Improvement Fund for a portion of this project, as fund -related operations benefit from the building improvements. Func ing Sources Schecule Funding Source 1 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Transfer from Refuse Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Total 101,716 4,984,608 662,914 4,843,994 0 0 0 0 4,843,994 0 5,608,624 28,070 27,000 0 27,000 0 0 0 0 27,000 0 55,070 530,835 972,000 0 972,000 0 0 0 0 972,000 0 1,502,835 294,909 540,000 0 540,000 0 0 0 0 540,000 0 834,909 955,515 6,523,607 662,913 6,382,994 0 0 0 0 6,382,994 0 8,001,422 Expenc iture Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 445,574 6,523,319 662,625 6,382,994 509,941 288 288 0 955,515 6,523,607 662,913 6,382,994 0 0 0 0 0 0 0 0 0 O 6,382,994 O 0 O 6,382,994 O 7,491,193 O 510,229 O 8,001,422 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 94 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Hamilton Avenue/Waverley Street, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot D (Hamilton Avenue/ Waverley Street) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2018 Revised Project Start: Winter 2017 Revised Project Completion: Spring 2024 Project Number: PE -1500 New Downtown Parking Garage Description This project provides funding for a new public parking garage in the University Avenue commercial area at existing Parking Lot D at the corner of Hamilton Avenue and Waverley Street. The project will evaluate the fea- sibility of including retail and stacked parking as part of the new structure. Design and environmental consul- tant services will be needed, including the development of preliminary plans and cost estimates, and completion of the project's environmental review. Justification A new parking garage is part of a multi -pronged strategy to address excessive spillover parking from the Uni- versity Avenue commercial area into nearby residential neighborhoods. Supplemental Information 2022-2026 CIP: In continuation of the FY 2021 budget strategy, the design contract was canceled and funding was returned to the Capital Improvement Fund. 2021-2025 CIP: A part of the FY 2021 budget strategy all Capital Improvement Fund funding has been removed and only the downtown parking in -lieu fee funding remains for this project. Potential opportunities to use the remaining funding include public/private partnerships that may result in an increase in public parking spaces. 2020-2024 CIP: Funding for this project has been moved out per City Council direction in February 2019 to postpone the project until downtown parking initiatives are determined. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $29.1 million. 2018-2022 CIP: In December 2016, a design contract was awarded to Watry Design, Inc. Funding was included in FY 2017 for Phase I of the design work, including environmental review and design through design develop - 95 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ment. Additional funding is required in FY 2018 to complete the design and construction documents and in FY 2019 for construction administration and project close out. Significant Changes The New Downtown Parking Garage project is included in the City Council Infrastructure Plan. In Fiscal Year 2022, a transfer of $5.5 million from the University In -Lieu Parking Fund is scheduled to fund a portion of the construction of the new garage. The cost estimate for this project will likely need to be adjusted based on estimated construction costs in future years. Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years 5 Year CIP Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Beyond 5 Year CIP Total Capital Improvement Fund 140,309 1,005,720 10,605 0 0 0 0 0 0 0 150,914 Transfer from University 1300,000 0 0 Ave Parking In Lieu Fund , 0 5,541,000 0 0 0 5,541,000 0 6,841,000 Total 1,440,299 1,005,719 10,604 0 5,541,000 0 0 0 5,541,000 0 6,991,903 Expenditure Schedule Protect Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Total Beyond 5 Year CIP Total Construction 238,861 0 0 0 0 0 0 0 0 0 238,861 Design 1,201,438 1,005,719 10,604 0 5,541,000 0 0 0 5,541,000 0 6,753,042 Total 1,440,299 1,005,719 10,604 0 5,541,000 0 0 0 5,541,000 0 6,991,903 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and maintenance costs are estimated to be $94,000 in FY 2025 and increase 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Planning for Parks and Community Facilities Goal: C-4 Policy: C-4.2 Potential Board/Commission Review: Historic Resources Board Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to require a CEQA Environmental Impact Report. 96 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND New Public Safety Building Rendering Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot C-6 (250 Sherman Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2020 Revised Project Start: N/A Revised Project Completion: Summer 2023 Project Number: PE -15001 New Public Safety Building Description This project provides funding for the design and construction of a new Public Safety Building on Lot C-6 in the California Avenue commercial area. Design and environmental consultant services will be needed, including the development of preliminary plans, cost estimates and special studies as part of an Environmental Impact Report (EIR), and site evaluation for the approximately 44,500 square foot facility. The size and programming of the new facility were developed by the 2006 Blue Ribbon Task Force. Justification The current Police Department facility is structurally, operationally, and technologically deficient. This project will provide a new facility for the Police Department, Office of Emergency Services, the Emergency Operations Center, emergency dispatch, and Fire Department Administration. It will be built to essential services standards with a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information 2022-2026 CIP: The anticipated completion date has been revised to Summer 2023 due to delays in the bidding process primarily related to COVID-19. 2021-2025 CIP: The anticipated completion date has been revised to Spring 2023 to reflect the construction complexity needed to complete the building. 2020-2024 CIP: Project construction will begin after the new California Avenue Area Parking Garage is com- plete. Anticipated completion of the Public Safety Building is revised to Fall 2022. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $92.2 million. Construction funding and expenditures moved to FY 2020 due to design delays relating the Architectural Review Board (ARB) and EIR processes. Anticipated project completion also revised to summer 2021. 97 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2018-2022 CIP: Timeline adjusted to reflect sequential construction to follow the California Avenue Area Parking Garage (CIP PE -18000). Significant Changes The new Public Safety Building has been identified as the top priority project in the City Council Infrastruc- ture Plan. The majority of the expenses will be financed using Certificates of Participation with Transient Occupancy Tax (TOT) used to fund the debt service. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Bond Proceeds 0 102,000,000 102,000,000 0 0 O 102,000,000 Capital Improvement Fund 3,777,817 2,510,009 1,404,097 3,400,000 400,000 0 0 0 3,800,000 O 8,981,914 Transfer frm New Pub. Fac. Impact Fee Fund 0 455,912 455,912 0 0 0 0 0 0 0 455,912 Transfer from Stanford University Medical Ctr 4,800,000 800,000 800,000 0 0 0 0 0 0 0 5,600,000 Fund Total 8,577,803 105,765,920 104,660,008 3,400,000 400,000 0 0 0 3,800,000 0 117,037,811 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 383,335 102,204,931 101,099,019 3,400,000 400,000 0 0 0 3,800,000 105,282,354 Design 8,194,468 3,560,989 3,560,989 0 0 0 0 0 0 O 11,755,457 Total 8,577,803 105,765,920 104,660,008 3,400,000 400,000 0 0 0 3,800,000 0 117,037,811 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and maintenance costs are estimated to be $355,000 in FY 2024 and increase by 3 percent annually thereafter. 98 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Community Safety Goal: S-1 Policy: S-1.7 Program: S1.7.2 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project will require an environmental impact report, combined with the California Avenue Area Parking Garage Project, in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 99 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Children's Theatre, January 2016 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Children's Theatre, Community Theatre. and Cubberley Theatre Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2020 Revised Project Completion: Summer 202 Project Number: AC -18000 Performing Arts Venues Seat Replacement Description This project provides funding for the replacement of damaged or non-functioning seats at the City's three per- forming arts venues: Children's Theater, Community Theater, and Cubberley Theater. Justification The seats at the City's three theater sites are beyond their useful life and due for replacement based on their age and condition. Supplemental Information 2020-2024 CIP: Project scope changed from replacing damaged and non-functioning seats to replacing all seats and funding increased by $0.3 million. 2017-2021 CIP: Project established. Significant Changes Beginning July 1, 2019, the Resident Theater Companies that use the Lucie Stern Community Theater (West Bay Opera, Palo Alto Players, and Theaterworks), signed a contract with the City to collect a fee of $2.00 for each ticket sold for events with paid admission. This fee will be used to offset the costs of enhancements, upgrades, improvements, repairs, preservation, and new equipment and furnishings for the Lucie Stern Com- munity Theater. This seating upgrade project qualifies for use of this funding source and could be used to par- tially reimburse the costs for project. 101 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total O 439,400 89,400 381,200 O 439,400 89,400 381,200 0 0 0 0 0 0 O 381,200 O 381,200 O 470,600 O 470,600 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total O 439,400 89,400 381,200 O 439,400 89,400 381,200 0 0 0 0 0 0 0 381,200 O 381,200 0 470,600 O 470,600 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 102 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Fire Station 2, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PF-00006 Roofing Replacement Description This project provides funding for ongoing roofing maintenance at various City facilities including major repairs, rehabilitation, replacement, roof deck, drainage systems, and sheet metal repair/replacement. Roofs scheduled for replacement are based on an annual evaluation of their condition. Justification The Life expectancy of most roofs at City facilities is 20 to 25 years. There are facilities in the inventory with roof systems that are beyond or near their useful life. Supplemental Information 2022-2026 CIP: Project costs aligned to meet prevailing wage, with a small portion related to gutter/drain replacement for Lucie Stern Community Center. No roofs are currently being proposed in FY 2025, however there are roofs proposed in FY 2026. 2021-2025 CIP: Funding was reduced as part of the Fiscal Year 2021 Capital Improvement Program budget strategy. Baylands Athletic Center Snack Bar & Restrooms and Mitchell Park Tiny Tots Restroom added for FY21 and all other projects moved out a year. 2020-2024 CIP: Avenidas Senior Center moved to FY 2020 from FY 2021 and Lucie Stern Community Center 2019-2023 CIP: Mitchell Park Storage Pool Filter Facility and Arastradero Gate Way will replace the animal shel- ter in FY 2019. 2018-2022 CIP: Funding for Ventura Unit 3 has been moved from FY 2021 to 2018 due to its condition and the scheduled work on other Ventura units. The Avenidas Senior Center has been added to FY 2021. 103 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes Facilities scheduled for re -roofing are as follows: Fiscal Year 2022: Lucie Stern Community Center Fiscal Year 2023: Peers Park Club House and Lucie Stern Community Theater Flat Roof Fiscal Year 2024: Baylands Interpretive Center and Police Department Lower Roof Fiscal Year 2025: TBD Fiscal Year 2026: Foothills Park Equipment, Storage Building, and Maintenance Yard Roofs (3) Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 312,692 192,692 692,800 443,929 962,276 O 912,396 3,011,401 O N/A Total N/A 312,692 192,692 692,800 443,929 962,276 Expenc iture Schedule O 912,396 3,011,401 O N/A Project Phase Prior Years • FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction N/A 312,692 192,692 692,800 443,929 962,276 O 912,396 3,011,401 N/A Total N/A 312,692 192,692 692,800 443,929 962,276 O 912,396 3,011,401 O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Historic Resources Board Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 except for historic buildings. 104 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND San Francisquito Creek at Pope Chaucer Bridge, February 2017 Fund: Capital Improvement Fund Category: Buildings and Facilities Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurrin' Revised Project Start: N/A Revised Project Completion: N/ Project Number: PE -22000 San Francisquito Creek Joint Powers Authority Ongoing Creek Projects Description This project provides funding for studies and completion of the design for the San Francisquito Creek Joint Powers Authority (JPA) upstream project including channel widening and Continuing Authority Program Sec- tion 205 (CAP 205) study. Completion of the CAP 205 study will make the channel widening components eli- gible for federal funding and will help fund the construction of the upstream project and address elements of the JPA's comprehensive flood management program. Justification The City of Palo Alto is a contributing member of the JPA. Palo Alto's support, along with equal contributions from four other agencies, is used to complete projects that protect residents from flooding that could occur in San Francisquito Creek was to overtop. Supplemental Information 2022-2026 CIP: Project established during FY 2022. Func ing Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A O 0 61,000 64,700 72,900 78,300 82,500 359,400 O N/A Total N/A O 0 61,000 64,700 72,900 78,300 82,500 359,400 O N/A 105 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction N/A 0 0 61,000 64,700 72,900 78,300 82,500 359,400 0 N/A Total N/A 0 0 61,000 64,700 72,900 78,300 82,500 359,400 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Relationship to Comprehensive Plan Primary Connection Secondary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.8 Program: S2.8.4 Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: An EIR and was completed for the downstream and upstream projects Potential Board/Commission Review: Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Architectural Review Board 106 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Lot N, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PF-14003 University Avenue Parking Improvements Description This project provides funding for improvements in the University Avenue parking district including parking lot resurfacing; striping and signing; parking structure painting or staining; electrical system upgrades needed to support improved lighting; and security systems and/or other systems. Justification This project is intended to maintain the existing parking lots and garages in the University Avenue parking dis- trict to extend the useful life of the pavement surfaces and buildings. Supplemental Information 2019-2023 CIP: Parking Lot C resurfacing will be coordinated with the Avenidas project, With the exception of Lot C, all University Avenue parking district lots were resurfaced and no additional work is needed at this time. Significant Changes This project is dependent on the availability of funding in the University Avenue Parking Permit Fund. Fiscal Year 2021: FY21 funding intended to maintain the existing parking lots and garages in the University Ave- nue parking district as no work is currently planned. 107 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET L Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 19,400 19,400 10,200 0 O 10,200 0 N/A Transfer from University Ave Parking Permit Fund N/A 443,000 147,900 115,000 0 0 0 O 115,000 0 N/A Total N/A 462,400 167,300 125,200 0 0 0 0 125,200 0 N/A Ex oenc iture Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 462,400 167,300 125,200 0 0 0 O 125,200 0 NIA Total N/A 462,400 167,300 125,200 0 0 0 O 125,200 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Transportation Section: Parking Goal: T-5 Policy: T-5.9 Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 108 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Entryway to the Water, Gas, Wastewater Offices 1711011511S NOS OAR ®NNrs wior A OF fMENCCIOENT ME BEST PSEYIONS BECORO WAS SLNED S��r.�, Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: MSC Building C Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Fall 2020 Revised Project Completion: Summer 2022 Project Number: PE -19001 Water, Gas, Wastewater Office Remodel Description This project provides funding for minor renovations to the Utilities Water Gas Wastewater (WGW) office space at the Municipal Service Center (MSC). The current space no longer meets the operational needs of the department. This project will reconfigure the space so it is more efficient for department operations and replace aging furniture and finishes such as cubicle furniture, carpet, paint, and lighting. Enclosed offices may be demolished and relocated. Additionally, electrical, mechanical (HVAC), and fire systems work will be required. Justification The current office space configuration and furnishing have been in place for about 20 years. Reconfiguring the space will allow staff from the same work groups to be located together and next to their supervisors/manag- ers and create additional space and offices for new staff. The WGW kitchen/lunchroom size will be reduced to further allow for more office space. The project will also add a small reception/waiting area for visitors. Supplemental Information 2022-2026 CIP: Project timeline extended due to delays in procuring design services. 2021-2025 CIP: Project timeline extended to reflect coordination with the additional redesign work for PF- 16006, Municipal Service Center Lighting, Mechanical, and Electrical Improvements, and staffing workload con- straints. 2020-2024 CIP: Project timeline extended due to staffing constraints. 109 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET L Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Transfer from Utilities Administration Fund Total (35,612) 122,306 62,102 123,904 0 0 0 O 123,904 O 150,394 70,000 654,000 0 654,000 0 0 0 0 654,000 0 724,000 34,383 776,306 62,102 777,904 0 0 0 0 777,904 0 874,389 Ex oenc iture Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 7,391 26,992 34,383 776,304 62,100 777,904 0 0 0 776,306 62,102 777,904 0 0 0 0 0 0 0 0 0 O 777,904 O 0 O 777,904 O 847,395 0 26,994 O 874,389 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 110 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Department Technology Upgrades and Improvements CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 111 CITY OF PALO ALTO APITAL IMPROVEMENT FUND Y EMERGENCY DEFIBRILLATOR Automated External Defibrillator at City Hall Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2020 Initial Project Completion: Summer 2021 Revised Project Start: Winter 2020 Revised Project Completion: Summer 2022 Project Number: FD -21000 Automated External Defibrillator Replacement Description This project provides funding for the replacement of the entire compliment of Automated External Defibrilla- tors (AEDs) throughout City facilities and emergency response vehicles, which currently totals 93 AEDs. Justification The Fire Department maintains the Automated External Defibrillators (AEDs) throughout City facilities and emergency response vehicles. These devices allow for intervention during a cardiac arrest while awaiting first responders. The current AEDs were purchased in 2013, and the recommended replacement cycle is between 5-8 years. This project will replace all AEDs throughout City facilities. Supplemental Information 2022-2026 CIP: The City is in the RFP process and expects to award a contract to a vendor in Fall 2022. Func ing Sources Schecule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 0 181,700 (18,300) 217,800 0 0 0 0 217,800 0 199,500 Revenue from Other Agencies 0 38,000 38,000 0 0 0 0 0 0 0 38,000 Total 0 219,700 19,700 217,800 0 0 0 0 217,800 0 237,500 113 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 17,800 O 0 0 0 17,800 O 17,800 Other O 219,700 19,700 200,000 O 0 0 0 200,000 O 219,700 Total O 219,700 19,700 217,800 O 0 0 0 217,800 O 237,500 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 5-8 years. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-1.13 Program: S2.13.1 Environmental Impact Analysis: None Required 114 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Extrication tools stored on the fire engine Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2021 Initial Project Completion: Summer 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: FD -22000 Extrication Tool Replacement Description This project provides funding for the replacement of all extrication tools for the Fire Department. Extrication tools, also known as "Jaws of Life", are used to rescue victims of car accidents and other emergencies where the victims are trapped in confined spaces. Justification Extrication tools are used for large scale rescue incidents, such as car accidents. These tools allow first responders to cut through most materials in order to rescue patients. These tools require replacement every 8- 10 years. The current fleet was purchased in 2012. Func ing Sources Sche c ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Revenue from Other Agencies Total O 0 0 255,500 O 0 0 42,700 O 0 0 298,200 0 0 255,500 0 255,500 O 0 0 0 42,700 0 42,700 O 0 0 0 298,200 0 298,200 Expenditure Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 14,800 O 0 0 0 14,800 0 14,800 115 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET �.. I,Ir ` Expenditure Schedule 5 Year IPrior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other O 0 0 283,400 O 0 0 0 283,400 O 283,400 Total O 0 0 298,200 O 0 0 0 298,200 O 298,200 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 8-10 years. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-1.13 Environmental Impact Analysis: None Required 116 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Police In -Car Video System Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Palo Alto Police Department (275 Forest Ave) Managing Department: Police IBRC Reference: N/A Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: N/A Revised Project Completion: N/A Project Number: PD -20000 Police Video Recording Systems Replacement Description This project provides funding for the replacement of Palo Alto Police Department video recording systems used to record events in the field with in -car cameras as well as Body -Worn Cameras (BWC). The in -car cam- era technology was introduced in 2013 while BWCs were implemented in Fiscal Year 2019 after a one-year pilot program. In -car systems are fixed in the vehicles and include five cameras and BWCs operate on rechargeable batteries for up to six hours, secured to the officer's uniform. Images captured by in -car systems and BWCs are stored both locally and in the cloud on a secure platform. Justification The useful life is approximately five years for in -car systems and four years for BWCs. Public requests for more access to police video, particularly of "critical incidents", has increased with the passage of state laws that hold agencies accountable for a higher level of transparency. The adoption of these technologies, along with the desire of the public for more accountability, prioritizes the need for police departments to maintain video recording systems. While video does not replace a written report, video can be helpful for reconstructing an incident for both criminal investigations and internal investigations. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 37,442 114,400 114,400 193,200 0 193,200 0 345,042 Total 37,441 114,400 114,400 193,200 0 0 0 0 193,200 0 345,041 117 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Buda 5 -, ®: 5 Year CIP Beyond 5 023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 37,441 0 0 10,500 O 0 0 0 10,500 O 47,941 Other 0 114,400 114,400 182,700 O 0 0 0 182,700 O 297,100 Total 37,441 114,400 114,400 19 3, 200 O 0 0 0 193,200 0 345,041 Operating Impact Software licensing costs of approximately $23,000 are already budgeted in the Police Department's oper- ating budget. There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of five years for in -car systems and four years for Body -Worn Cameras. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Safety Section: Community Safety Goal: S-1 Policy: S-1.6 Program: S1.6.2 Environmental Impact Analysis: Not Applicable 118 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Parks and Open Space CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 119 CITY OF PALO ALTO APITAL IMPROVEMENT FUND Brilliance, by Joe O'Connell and Blessing Hancock Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: AC -86017 Art In Public Spaces Description This project provides funding for innovative public art for both interior and exterior public spaces in accor- dance with the City Council -approved Art in City Capital Improvement Projects ordinance. Justification This project places art in public buildings, plazas, gateways, parks, and other sites frequented by residents and visitors alike. It is expected that public art will enhance community pride and ownership in the City of Palo Alto. Public Art preserves the long-term viability of the built environment and helps set a standard for aesthetic variety and creativity in the community. Significant Changes The Art in City Capital Improvement Projects ordinance states that the City will budget one percent of its CIP budget for public art, with certain exceptions. A base level of funding in the amount of $50,000 is included each year, and a portion of this funding pays for staff to install and replace temporary and rotating art pieces around the City. Prior to Fiscal Year 2015, one percent for public art was included in the budget for each applicable project. Beginning in Fiscal Year 2015, public art funding is accounted for within this capital project. This change pro- vides a clearer picture of how much funding is available for public art, allows for the pooling of funds for more impactful projects, and ensures that the funds are preserved for public art. 121 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund N/A 2,079,976 792,369 1,508,784 401,890 356,727 317,050 107,030 2,691,481 0 N/A Total N/A 2,079,976 792,369 1,508,784 401,890 356,727 317,050 107,030 2,691,481 0 N/A Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction N/A 2,079,976 792,369 1,508,784 401,890 356,727 317,050 107,030 2,691,481 0 N/A Total N/A 2,079,976 792,369 1,508,784 401,890 356,727 317,050 107,030 2,691,481 0 N/A Operating Impact Annual funding in the amount of $30,000 for public art maintenance is allocated to the Community Ser- vices Department in the General Fund. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Parks and Gathering Places Goal: L-8 Policy: L-8-5 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Commercial Centers Goal: L-4 Policy: L-4.4 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Public Art Commission Architectural Review Board 122 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PG -06001 Rinconada Tennis Courts, February 2015 Athletic Courts Resurfacing Description This project provides funding for repair and resurfacing of various athletic courts such as tennis, pickleball, and basketball courts and gathering bowls in Palo Alto parks. Justification Athletic courts and gathering bowls in Palo Alto parks require ongoing repairs and resurfacing due to wear and tear. Resurfacing of courts will enhance the safety, quality, and condition of these athletic facilities. Supplemental Information 2020-2024 CIP: The project name was changed from Tennis and Basketball Court Resurfacing to broaden the scope of the project and include more types of athletic courts such as tennis, basketball, pickleball, and gath- ering bowls in Palo Alto parks. 2017-2021 CIP: Tennis courts at Cubberley Community Center have been removed from this project and now are covered in a separate project within the Cubberley Infrastructure Fund. Significant Changes Work to be completed under this project is scheduled as follows: Fiscal Year 2022: Hopkins Park tennis court repair or reconstruction. Ramos Park and Greer Park basketball courts resurfacing. Fiscal Year 2023: Scott Park basketball court repairs. Terman Park basketball court reconstruction. Fiscal Year 2024: Hoover Park, Johnson Park, and Seale Park basketball courts repair. Robles Park basketball court resurfacing. 123 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Fiscal Year 2025: Terman Park and Weisshaar Park tennis courts resurfacing. Mitchell Park handball court resurfacing. Fiscal Year 2026: Mitchell Park tennis courts and pickleball courts resurfacing. Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund N/A 288,635 288,635 138,840 297,900 330,800 355,800 378,220 1,501,560 0 N/A Total N/A 288,635 288,635 138,840 297,900 330,800 355,800 378,220 1,501,560 O N/A Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction N/A 288,635 288,635 138,840 297,900 330,800 355,800 378,220 1,501,560 O N/A Total N/A 288,635 288,635 138,840 297,900 330,800 355,800 378,220 1,501,560 O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission 124 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Baylands Levee, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Harbor Road near Baylands Nature Interpretive Center (2775 Embarcadero Road) Managing Department: Community Services IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Summer 2014 Revised Project Start: Summer 2024 Revised Project Completion: Summer 202 Project Number: OS -09002 Baylands Levee Repair for Public Safety Access Description This project provides funding to restore the width and height of the earthen flood levee between Harbor Road near the Baylands Interpretive Center and the perimeter levee of the airport to six inches above its original height. Justification This section of City -maintained levee has significantly subsided since it was built in the early 1960s. High winter tides now overflow the top of the levee, causing significant erosion along both edges of the levee. This levee is important not only for flood control of the Baylands, but also for emergency response by fire and paramedic vehicles for fires, plane crashes and rescue of injured trail users. The section of levee between the road and the Nature Center is essential for public access. Supplemental Information 2020-2024 CIP: Project funding has been pushed out to FY 2024 and is pending an updated cost estimate. 2019-2023 CIP: Project funding has been pushed out to FY 2021 and is pending an updated cost estimate. 2018-2022 CIP: Securing the regulatory permits remain delayed and now may require mitigation. 2016-2020 CIP: Project completion has been extended by 2 1/2 years due to delays in securing the regulatory permits needed to construct the project. Significant Changes Information from the Bay Conservation and Development Commission on sea level rise projections will be incorporated into the design of the restoration of the levee in order for the structure to function against 125 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET increasing tide levels. This project is pending a cost estimate update as regulatory agencies have informed staff this project will require mitigation. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 54,298 54,298 0 0 0 0 0 0 O 408,702 O 408,702 Expenditure Schedule 0 0 O 408,702 O 408,702 O 463,000 O 463,000 Project Phase 1 5 Year Prior FY 2021 FY 2021 mil CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 54,298 0 0 0 0 143,100 0 0 0 0 0 265,602 54,298 0 0 0 0 408,702 0 0 0 O 143,100 O 265,602 O 408,702 0 197,398 O 265,602 O 463,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Natural Environment San Francisquito Creek Joint Powers Section: Open Space Authority Goal: N-1 Policy: N-1.5 Program: N1.5.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 126 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Greer Park, January 2015 nd: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PG -06003 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities Description This project provides funding for the restoration and replacement of existing benches, signage, fencing, walk- ways, and landscaping at various City facilities. Justification Benches, signage, fencing, walkways, and perimeter landscaping at various sites are due for replacement or upgrade based on their age and/or condition. Supplemental Information 2020-2024 CIP: On -going project budget increased by $25,000 annually for a total of $0.2 million per year. Significant Changes Replacements will be evaluated and recommended by the Community Services Department on a per park basis with actual work dependent upon bid results. Func 'rig Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 281,419 173,393 191,000 245,800 272,800 293,500 311,800 1,314,900 0 N/A Total N/A 281,419 173,393 191,000 245,800 272,800 293,500 311,800 1,314,900 0 N/A 127 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction N/A 281,419 173,393 191,000 245,800 272,800 293,500 311,800 1,314,900 0 N/A Total N/A 281,419 173,393 191,000 245,800 272,800 293,500 311,800 1,314,900 0 N/A Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission 128 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Bol Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3590 Laguna Avenue Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2019 Initial Project Completion: Summer 2020 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2024 Project Number: PE -16000 Bol Park Improvements Description This project provides funding for safety renovations and accessibility improvements, including repairs to the decomposed granite pathways, park lighting, and replacement of the playground equipment. Irrigation renova- tions and turf restoration are also included in this project, as well as the replacement of site amenities. Justification The decomposed granite pathway need regrading and resurfacing. The children's playground equipment will reach its 20 years life expectancy by 2024 and will need replacement. Park lighting and other site amenities including benches, tables and trash receptacles are very old and need to be replaced. Supplemental Information 2021-2025 CIP: The playground replacement was added to the scope of the project as it will reach its 20 years life expectancy in 2024. 2020-2024 CIP: Project moved from Fiscal Year 2020 to Fiscal Year 2024 due to some interim improvements that were made, prolonging the remaining park structures to last until Fiscal Year 2024. This allows for work at other projects with more immediate needs. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 O 0 O 0 O 746,300 O 746,300 0 0 O 746,300 O 746,300 O 746,300 O 746,300 129 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 697,008 O 0 697,008 O 697,008 Design O 0 0 0 0 49,292 O 0 49,292 O 49,292 Total O 0 0 0 0 746,300 O 0 746,300 O 746,300 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 130 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Boulware Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 410 Fernando Avenue/3350 Birch Street Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Fall 2017 Initial Project Completion: Fall 2018 Revised Project Start: Spring 2020 Revised Project Completion: Summer 2022 ct Number: PE -17005 Boulware Park Improvements Description This project provides funding for improvements to the existing Boulware Park, conversion of the Birch Street property purchased by the City in Fiscal Year 2019 into a park facility, and connecting the existing park to the Birch Street property by removing Ash Street and reconfiguring Chestnut Avenue. The park improvements include development of the existing Boulware Park and Birch Street property into one park facility, installation of a new play structure, replacement of existing lighting, drinking fountains, benches, trash receptacles, rub- berized surfacing, accessibility upgrades, addition of a new restroom, new park facilities, and streets improve- ments. Justification The existing playground equipment, installed in 1993, is approaching the end of its useful life and needs to be replaced. In addition, light poles and site amenities, including drinking fountains, benches and trash/recycle receptacles are aged and need replacing. The City purchased an undeveloped lot from Pacific Bell Telephone Company in Fiscal Year 2019, located at 3350 Birch Street (previously PE -19003), across a public street from Boulware Park, to use as additional parkland in the Ventura neighborhood. This neighborhood is a densely populated area of the City with minimal parkland. Additionally, the Parks Master Plan, adopted in 2017, included a goal to add more open space in the Ventura Neighborhood. Supplemental Information 2022-2026 CIP: Funding for Birch Street Improvements (PE -19003) to be incorporated into the Boulware Park Improvements project (PE -17005) to develop both properties as one park facility. Additional funding is requested to include additional design features and streets improvements based on community input and design development. 131 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2021-2025 CIP: Depending on the funding and timeline for PE -19003, Birch Street Improvements, work to update the playground equipment may be coordinated with PE -19003, as the two properties are adjacent to each other. 2019-2023 CIP: Project construction funding moved to Fiscal Year 2020 to address workload plus project priorities. 2018-2022 CIP: Project shifted back to Fiscal Year 2018 following consideration of staff workload and park priorities. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. Significant Changes The City is conducting a community -based review process to develop a cohesive design to determine what new amenities will be added in the final design of the park. An Initial Study may be prepared to determine the impacts that may require the California Environmental Quality Act (CEQA) document. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 148,807 442,499 68,606 2,365,693 0 0 2,365,693 0 2,583,106 Transfer from Parks Dedication Fund 0 0 0 1,100,000 O 0 0 0 1,100,000 0 1,100,000 Transfer from Parks Development Impact Fee 0 0 0 400,000 0 0 0 0 400,000 0 400,000 Fund Total 148,802 442,499 68,606 3,865,693 O 0 0 0 3,865,693 0 4,083,101 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 1,066 442,499 68,606 3,865,693 O 0 0 0 3,865,693 0 3,935,365 Design 147,736 0 0 0 0 0 0 0 0 0 147,736 Total 148,802 442,499 68,606 3,865,693 O 0 0 0 3,865,693 0 4,083,101 Operating Impact There maintenance cost of this project will be approximately $45,000 annually and will need major renova- tions every 20 years after completion of this project to replace equipment and park amenities. 132 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 133 CITY OF PALO ALTO APITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2500 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Fall 2019 Revised Project Start: Fall 2021 Revised Project Completion: Spring 2023 Project Number: PE -18006 Byxbee Park, March 2015 Byxbee Park Completion Description This project provides funding for the remaining improvements to Byxbee Park per the conceptual plan devel- oped in the Baylands Comprehensive Conservation Plan. The conceptual plan calls for additional native plant- ing islands, park seating, interpretive signage, and an expanded parking lot. Justification While some improvements and amenities have already been provided through the Byxbee Park Trails Project, this project will revisit the vision for the entire park, and implement the plan for the final park. Design of the project will incorporate recommendations from the Baylands Comprehensive Conservation Plan Project. Supplemental Information 2022-2026 CIP: Project moved to Fiscal Year 2022 due to staffing constraints. 2020-2024 CIP: A majority of the funding, including the transfer from the Parks Dedication Fund, has been moved to Fiscal Year 2021 to coordinate with the Baylands Comprehensive Conservation Plan and the Byxbee Park Master Plan. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $3.6 million. 2018-2022 CIP: Funding has been moved to Fiscal Year 2019 to coordinate with the findings from the Baylands Comprehensive Conservation Plan project. Significant Changes The Byxbee Park Completion Project is included in the Council Infrastructure Plan. Funds for the project are provided by the Parks Development Impact Fee Fund. The Parks, Trails, Natural Open Space and Recreational 135 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Master Plan projects were reviewed and adjusted according to staff availability as well as community and IBRC needs. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund (31,808) 481,146 500,000 (18,854) O 0 0 0 (18,854) O 449,338 Transfer from Parks Dedication Fund 400,000 2,400,000 0 2,400,000 O 0 0 0 2,400,000 O 2,800,000 Total 368,189 2,881,146 500,000 2,381,146 O 0 0 0 2,381,146 O 3,249,335 Expenditure Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 368,189 2,881,146 500,000 2,381,146 0 0 0 0 2,381,146 0 3,249,335 Total 368,189 2,881,146 500,000 2,381,146 O 0 0 0 2,381,146 O 3,249,335 Operating Impact This project is anticipated to impact operating expenses in the future. Byxbee Park is maintained under a large parks maintenance contract which will be bid out for services. As these costs are quantified, adjust- ments will be brought forward in future budget cycles. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is anticipated to require an environmental assessment in accordance with CEQA guidelines. 136 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Mitchell Park Dog Run, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A oject Number: PG -18001 Dog Park Installation and Renovation Description This project provides funding for building dog parks at various City parks and facilities that currently do not have dog parks, as well as renovating existing dog parks. Justification The Parks, Trails, Natural Open Space, and Recreation Master Plan provides guidance on dog parks. The policy states that Palo Alto should actively pursue adding dedicated, fenced, dog parks in multiple neighborhoods, equitably distributed between North and South Palo Alto. The size of the dog parks will vary, but should strive to be at least 0.25 acres and each new dog park installation will require a Park Improvement Ordinance. When this project was established, Palo Alto had three dog parks at Mitchell Park, Hoover Park, and Greer Park. These dog parks were undersized and located only in the south side of the City. Funding from this proj- ect expanded the dog parks and provided a fourth dog park to serve the north side of the City, at Peers Park. Continued funding from this project allows additional dog parks to be built throughout Palo Alto. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 14,800 14,800 13,400 0 32,200 0 56,200 101,800 N/A Transfer from Parks Development Impact Fee Fund N/A 150,000 0 150,000 0 150,000 0 150,000 450,000 0 N/A Total N/A 164,800 14,800 163,400 0 182,200 0 206,200 551,800 0 N/A 137 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction Design Total N/A N/A 164,800 0 N/A 164,800 14,800 0 14,800 163,400 0 163,400 O 172,200 O 10,000 O 182,200 O 196,200 O 10,000 O 206,200 531,800 20,000 551,800 0 0 0 N/A N/A N/A Operating Impact Cleaning costs are approximately $2,000 per year per dog park, which are currently in the operating bud- get; however, the addition of more dog parks may cause this amount to increase. Additional funding needs will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Relationship to Comprehensive Plan Primary Connection Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission 138 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Foothills Park Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park (3300 Page Mill Road between Central and Moody) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2020 Initial Project Completion: Fall 2020 Revised Project Start: Summer 2023 Revised Project Completion: Fall 2023 Project Number: PE -20000 Foothills Park Dam Seepage Investigation and Repairs Description This project provides funding to study a location of historic seepage from the Foothills Park Dam at the sharp bend in the road on the face of the dam. The seepage is very minor, but it appears to be slowly worsening. The source of the seepage is suspected to be the trench backfill around the pipe that returns shallow groundwater to Boronda Lake. This project will locate and investigate the pipe and trench backfill material. If an engineered solution can be found, this project will also fund construction to slow or stop the seepage as part of a future 5 year CIP plan. The anticipated solution is excavation of a portion of the pipe and backfill with material that is more impervious to water transmissivity. Justification Foothills Park Dam is the key to maintaining the Boronda Lake recreational facility. It is a cherished gateway feature of the park. Supplemental Information 2022-2026 CIP: Project timeline moved out to coincide with work on Foothills Park Improvements PE -21000. 2021-2025 CIP: Project start and completion dates extended due to workload of other projects in progress. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 30,000 O 0 32,400 O 0 0 32,400 32,400 Total O 30,000 O 0 32,400 O 0 0 32,400 0 32,400 139 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 2,400 0 0 0 2,400 O 2,400 Design 0 30,000 0 0 30,000 0 0 0 30,000 O 30,000 Total O 30,000 0 0 32,400 0 0 0 32,400 O 32,400 Operating Impact This project is not anticipated to impact operating expenses as it is only to study seepage from the dam. Once a solution is determined, additional maintenance expenses may be incurred and will be brought for- ward as part of a future budget cycle. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 140 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Foothills Park Orchard Glen picnic area, January 2016 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park (3300 Page Mill Road between Central and Moody) Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2021 Initial Project Completion: Fall 2022 Revised Project Start: Fall 2023 Revised Project Completion: Summer 2024 Project Number: PE -21000 Foothills Park Improvement Project Description This project provides funding to replace the bridge to Sunfish Island, design and permitting to replace the footbridge in Los Trancos Valley, and to replace the grade control structures along Buckeye Creek. Justification The Sunfish Island Bridge (located at Boronda Lake) is in disrepair and needs to be replaced. The footbridge in Los Trancos Valley and grade control structures along Buckeye Creek are deteriorating and approaching the end of their useful life. If no action is taken, the footbridge and grade control structures will likely fail in the next 5-10 years. This would lead to severe erosion in several areas of Foothills Park, especially Wild Horse Valley where the existing utility corridors would be threatened. Supplemental Information 2021-2025 CIP: Project design and construction funding delayed from Fiscal Year 2021 to Fiscal Year 2023 for design and Fiscal Year 2024 for construction due to staffing constraints and other high priority projects. 2019-2023 CIP: The Los Trancos Valley footbridge and Buckeye Creek grade control structures replacement has been added to the scope of this project. Funding has been increased by $150,000 to address added scope. 2018-2022 CIP: Funding has been moved from Fiscal Year 2020 to Fiscal Year 2021 to coordinate with the find- ings from the Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Comprehensive Conserva- tion Plan project. Significant Changes Sunfish Island Bridge was built in the early 1960's and significant exterior wear and erosion have deteriorated the condition of this bridge as well as the Los Trancos Valley footbridge. The City recently completed a hydrol- ogy study of Buckeye Creek to provide recommendations to reduce erosion, sediment deposition, and flood - 141 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ing conditions in Foothills Park. The study recommended options to resolve the current erosion issues and to restore the creek channel, including replacement of the footbridge and grade control structures along Buckeye Creek. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total O 0 O 0 0 0 O 80,700 451,500 O 80,700 451,500 Expenditure Schedule 0 0 O 532,200 O 532,200 O 532,200 O 532,200 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 O 0 397,200 0 80,700 54,300 O 80,700 451,500 0 0 0 O 397,200 0 135,000 O 532,200 O 397,200 0 135,000 O 532,200 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 142 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Golf Course Net and Artificial Turf Capital Improvement Fund Category: Parks and Open Space Project Location: Palo Alto Municipal Golf Course (1875 Embarcadero Road) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Spring 2018 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2023 Project Number: PG -18000 Golf Course Net and Artificial Turf Replacement Description This project provides funding for the removal and replacement of golf course driving range netting and syn- thetic turf. Justification Based on age, condition, and useful life expectancy, replacement golf course driving range netting and syn- thetic turf will be needed. The golf course driving range is a popular facility, and is used as a teaching area. The facility is an important source of revenue to the City, and keeping it in a state of good repair will aid in main- taining this revenue stream. Supplemental Information 2021-2025 CIP: Project shifted from Fiscal Year 2022 to Fiscal Year 2023 due to a reprioritization of parks proj- ects. 2020-2024 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2022 due to a reprioritization of parks proj- ects. 2018-2022 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 due to a reprioritization of parks proj- ects. Significant Changes This project is pending a cost estimate update as current estimate was made in Fiscal Year 2013. 143 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund O 0 0 0 1,014,900 O 0 0 1,014,900 O 1,014,900 Total O 0 0 0 1,014,900 O 0 0 1,014,900 O 1,014,900 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 0 989,900 0 0 0 989,900 0 989,900 Design O 0 0 0 25,000 O 0 0 25,000 0 25,000 Total O 0 0 0 1,014,900 0 0 0 1,014,900 O 1,014,900 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission 144 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Heritage Park Bench, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 300 Homer Avenue (bounded by Waverley, Homer, and Bryant) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Summer 2022 Revised Project Start: Summer 2024 Revised Project Completion: Summer 2025 Project Number: PG -21000 Heritage Park Site Amenities Replacement Description The project provides funding for replacement of select walkways and all of the site amenities in Heritage Park including: benches, picnic tables, trash receptacles, playground arbor, bicycle racks and drinking fountain. Justification Installed in 2005, the current site amenities have reached the use expectancy and need replacement. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Supplemental Information 2021-2025 CIP: Project shifted from Fiscal Year 2022 to Fiscal Year 2025 due to a reprioritization of parks proj- ects. Func ing Sources Sche c ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 215,100 0 215,100 O 215,100 O 215,100 O 215,100 O 215,100 145 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 0 0 0 185,100 O 185,100 O 185,100 Design O 0 0 0 0 0 30,000 O 30,000 O 30,000 Total O 0 0 0 0 0 215,100 O 215,100 O 215,100 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission 146 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Hoover Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2901 Cowper Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2024 Revised Project Completion: Summer 2025 Project Number: PE -18012 Hoover Park Improvements Description This project provides funding for the replacement of the existing concrete walkway, playground, repairs to the existing decomposed granite walkway and replacement of site amenities, including playfield backstops, benches, drinking fountains, tables and trash receptacles. Also included are repairs to the existing brick wall surrounding the children's playground. Justification The concrete walkway and decomposed granite pathway are cracked and/or uneven, creating safety hazards. The playground was installed in 2005 and will reach the end of its useful life by 2025. The brick wall at the playground and other site amenities, including the playfield backstops, are old or damaged. Supplemental Information 2021-2025 CIP: Replacement of the children's playground and drinking fountains have been added to the scope of work and project shifted from Fiscal Year 2022 to Fiscal Year 2025 due to a reprioritization of parks proj- ects. 2020-2024 CIP: Project shifted from Fiscal Year 2022 to Fiscal Year 2023 due to a reprioritization of parks proj- ects. 2018-2022 CIP: The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and Infrastructure Blue Ribbon Commission (IBRC) needs. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Mas- ter Plan and a reprioritization of parks projects. 2016-2020 CIP: Project moved from 2018 to 2017 based on review of staff work load. 147 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 O 1,381,900 O 1,381,900 O 1,381,900 O 1,381,900 O 1,381,900 O 1,381,900 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 1,296,900 O 85,000 O 1,381,900 O 1,296,900 O 85,000 O 1,381,900 0 1,296,900 0 85,000 O 1,381,900 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 148 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Johnson Park Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 251 Waverley Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Spring 2021 Initial Project Completion: Winter 2022 Revised Project Start: Fall 2023 Revised Project Completion: Summer 2025 Project Number: PE -21002 Johnson Park Renovation Description This project provides funding for the renovation of existing park elements, including asphalt concrete and brick pathways, site furnishings, playground equipment and resurfacing, fencing, and improvements to irrigation and lighting. Justification Pathways and park amenities are in need of repair or improvements to maintain functionality. Supplemental Information 2021-2025 CIP: Design and construction costs increased to align with increased scope of work and project shifted from Fiscal Year 2021/2022 to Fiscal Year 2024/2025 due to reprioritization of parks projects. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total O 0 0 0 0 452,300 1,837,700 O 0 0 0 0 452,300 1,837,700 O 2,290,000 O 2,290,000 O 2,290,000 O 2,290,000 149 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 0 0 267,300 1,837,700 0 2,105,000 0 2,105,000 Design O 0 0 0 0 185,000 0 0 185,000 O 185,000 Total O 0 0 0 0 452,300 1,837,700 0 2,290,000 O 2,290,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 150 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Mitchell Park: 600 E Meadow Drive, Palo Alto, CA 94306 Managing Department: Community Services IBRC Reference: N/A Initial Project Start: Spring 2021 Initial Project Completion: Summer 2021 Revised Project Start: N/A Revised Project Completion: Spring 2022 Project Number: PE -2100 Magical Bridge Playground Magical Bridge Playground Rubber and Synthetic Turf Resurfacing Description This project provides funding for the replacement of all rubberized and synthetic turf surfacing in the play- ground and play equipment repairs and replacements. Justification The Magical Bridge Playground was opened to the public in March of 2015 and is the most heavily used play- ground in Palo Alto. Rubberized and synthetic surfacing has a life span of approximately 7 to 10 years depend- ing upon the sun exposure and use and will need replacement by 2021. Play equipment including, but not limited to, swings, climbing net and playhouse would also reach the end of their useful life and will need replacement and repair by 2022. Since its installation, portions of playground failed prematurely and required periodic closures for repairs. Significant Changes The City will work with internal and external stakeholders including the Friends of the Magical Bridge Play- ground to inform the community of the project schedule as the playground will need to be closed for a period of approximately two weeks to complete the work. Funding Sources Schedule Funding Sourc 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 404,050 404,050 487,550 O 0 0 487,550 O 891,600 Total O 404,050 404,050 487,550 O 0 0 0 487,550 O 891,600 151 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 344,050 344,050 487,550 O 0 0 0 487,550 0 831,600 Design O 60,000 60,000 0 0 0 0 0 0 0 60,000 Total O 404,050 404,050 487,550 O 0 0 0 487,550 0 891,600 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 152 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Mitchell Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 600 East Meadow Drive Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2024 umber: PE -18010 Kitchell Park Improvements Description This project provides funding for repair and replacement of equipment and amenities throughout Mitchell Park. The improvements include replacement of the playground equipment located along East Meadow Drive, renovation of the water -play element, repair of the covered wood walkway structure, replacement of play- ground and water play area fencing, and new rubberized surfacing. Also included are irrigation renovations, turf restoration and replacement of site amenities and decomposed granite pathways. Justification The playground equipment, water -play element, fencing, covered wood walkway structure, decomposed gran- ite pathways and site amenities have surpassed their expected life cycle. Repair and/or replacement is neces- sary. Loss of vegetation has been linked to poor irrigation. Supplemental Information 2020-2024 CIP: This project has been deferred due to staffing constraints. 2019-2023 CIP: This project has been deferred due to staffing constraints. 2018-2022 CIP: Design shifted from Fiscal Year 2021 to Fiscal Year 2020. 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, irrigation renovations, turf restoration and park amenities replacement were added to the project's scope with an additional budget allocation of $946,000. This additional work was scheduled for Fiscal Year 2020, and the project schedule was adjusted accordingly. 153 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes Design of the new playground equipment will include outreach to nearby schools that have provided input regarding the playground equipment in the past. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community needs and recommendations from the Infrastructure Blue Ribbon Committee (IBRC). Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 0 0 0 376,000 1,195,095 O 0 1,571,095 O 1,571,095 Total O 0 0 0 376,000 1,195,095 O 0 1,571,095 O 1,571,095 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 88,000 1,195,095 0 1,283,095 0 1,283,095 Design O 0 0 0 288,000 0 0 0 288,000 O 288,000 Total O 0 0 0 376,000 1,195,095 0 0 1,571,095 0 1,571,095 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project may require an environmental assessment in accordance with CEQA guidelines. 154 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Byxbee Park pole field, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: OS -09001 Off -Road Pathway Resurfacing And Repair Description This project provides funding for the maintenance of Palo Alto's 9 -miles of off -road paved trail system that is 35 years old and requires on -going, phased repairs. This project removes and replaces severely damaged sec- tions of asphalt, repairs, cracks and base failures, and resurfaces worn or uneven surfaces of off -road asphalt pathways and bicycle trails. Priority will be given to the repair of the most uneven sections of pathway. Staff uses surface assessment data prepared by Public Works Engineering and input from the public to prioritize repair or replacement projects. Justification This project is intended to maintain the existing system of off -road pathways and trails throughout Palo Alto in order to extend the useful like of pathway surfaces. The project will ensure safe, even and handicapped acces- sible surfaces for pedestrians, cyclists, and skaters. Repair of uneven trail surfaces will greatly reduce accidents. Supplemental Information 2021 -2025 CIP: Funding was reduced in FY 2021 as part of the Fiscal Year 2021 Capital Improvement Program budget balancing strategy. Available funding will be used to perform emergency maintenance and spot repairs on pathways. 2019 -2023 CIP: The Adobe Creek Reach Trail is a 600 foot long segment of the existing Santa Clara Valley Water District's maintenance road on the east side of Adobe Creek, between West Bayshore Road and East Meadow Drive. This trail will provide an off -road, more direct access to the Highway 101 Pedestrian and Bicycle Overpass. The project includes trail pavement, grading and drainage, and installation of safety railing and fenc- ing. 155 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2018 -2022 CIP: In accordance with the Funding Agreement for the project, a payment of approximately $170,000 will be made to the Joint Power Agreement (JPA) "Highway 101 to Bay Flood Control" project in FY 2018. The remaining balance will be used for off -road trail repairs. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 297,594 297,594 142,500 151,500 167,500 180,200 192,000 833,700 N/A 297,593 297,593 142,500 151,500 167,500 180,200 192,000 833,700 0 0 N/A N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A 280,532 280,532 142,500 151,500 167,500 180,200 192,000 833,700 N/A 17,000 17,000 0 0 0 0 0 0 N/A 297,593 297,593 142,500 151,500 167,500 180,200 192,000 833,700 0 0 N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 156 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Boronda Lake, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Boronda Lake (3300 Page Mill Road between Central and Moody) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: OS -00002 Open Space Lakes And Pond Maintenance Description This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat and recre- ational safety and to meet State Division of Safety of Dams requirements. The project funds annual harvesting of non-native pond weeds and cattails at Boronda Lake in Foothills Park. The project also funds maintenance of the Duck Pond aerator for improved water quality. Justification Pond weeds and cattails must be regularly removed from Boronda Lake to prevent non-native plants from dis- placing native plants that are essential to the survival of fish and foraging animals. This also will provide access for recreational fishing and boating safety. The State Division of Safety of Dams mandates cattail removal to maintain the Boronda Dam. The Baylands Duck Pond aeration system maintains water quality for wildlife. Supplemental Information 2016-2020 CIP: This project was converted to annual recurring status, rather than past practice of receiving additional funding every other year. The change addressed the changing needs of Boronda Lake. The aquatic weeds that are harvested need to be cleared more thoroughly every year. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 144,500 144,500 62,600 66,200 73,300 78,900 84,000 365,000 N/A Total N/A 144,500 144,500 62,600 66,200 73,300 78,900 84,000 365,000 0 N/A 157 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 144,500 144,500 62,600 66,200 73,300 78,900 84,000 365,000 0 N/A Total N/A 144,500 144,500 62,600 66,200 73,300 78,900 84,000 365,000 0 N/A Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 158 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Baylands Bench, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: OS -00001 Open Space Trails and Amenities Description This project provides funding to restore unpaved trails, fences, picnic areas, and campgrounds at Foothills Park, the Baylands, and the Pearson-Arastradero Nature Preserves. The project also provides habitat protec- tion by guiding park users towards areas dedicated for hiking, biking, and assembling. Benches, tables, foot- bridges, and fences that are at the end of their useful life will systematically be replaced. Justification Open Space trails require ongoing repair of natural erosion, storm damage, and control of aggressive plants, such as thistle and poison oak to ensure that facilities are safe, accessible, and maintained for recreational uses. These restoration projects are consistent with the Arastradero Preserve Trails Management Plan and the Foot- hills Park Trails Maintenance Plan. Supplemental Information 2017-2021 CIP: Additional $55,000 in funding added in Fiscal Year 2017 for one-time repairs of the Los Trancos Trail. Significant Changes Improvements to the trails within Pearson-Arastradero Preserve move trails away from environmentally sensi- tive areas and correct steeply sloped trails, thereby reducing erosion and providing better access to park users with disabilities. These restoration projects are consistent with the Arastradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. 159 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 412,174 412,174 232,000 242,500 269,300 289,600 307,900 1,341,300 N/A Total N/A 412,173 412,173 232,000 242,500 269,300 289,600 307,900 1,341,300 0 N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 412,173 412,173 232,000 242,500 269,300 289,600 307,900 1,341,300 0 N/A Total N/A 412,173 412,173 232,000 242,500 269,300 289,600 307,900 1,341,300 0 N/A Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 160 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Briones Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PG -09002 Park and Open Space Emergency Repairs Description This project provides funding for the replacement or extensive repair of playgrounds, play yard surfaces, wooden structures, park amenities, and play equipment in the event of storms, fire, vandalism or structural fail- ure. Justification This project allows for the replacement or repair of damaged equipment or play structures for the convenience of the public. Supplemental Information 2019-2023 CIP: Funding is gradually increasing from $75,000 to $0.2 million annually over the 5 year CIP. The project is used to address unpredicted issues like trails closed due to strong storm damage, failing infrastruc- ture that can be repaired (the Baylands Sailing Station), and premature failure of playground equipment and surfacing. Funding Sources Schedule Funding Sourc 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 221,305 130,392 188,500 276,700 337,600 363,100 384,300 1,550,200 0 N/A Total N/A 221,305 130,392 188,500 276,700 337,600 363,100 384,300 1,550,200 0 N/A 161 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction N/A 221,305 130,392 188,500 276,700 337,600 363,100 384,300 1,550,200 0 N/A Total N/A 221,305 130,392 188,500 276,700 337,600 363,100 384,300 1,550,200 0 N/A Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission 162 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PG -19000 Park Restroom, February 2017 Park Restroom Installation Description This project provides funding for installation of restrooms at City parks that currently do not have restroom facilities. The restrooms may be prefabricated and each installation will require a Park Improvement Ordinance. Justification Many parks in the City have no restroom facilities within the park boundaries. This project will provide for one park restroom installation every other year in parks that are approximately two acres or larger, have amenities that encourage visitors to stay in the park, have high level of use, and where there are no nearby public restrooms available. The Parks, Trails, Natural Open Space, and Recreation Master Plan provides guidance on potential restroom locations. Supplemental Information 2022-2026 CIP: Fiscal Year 2021 funding moved to Fiscal Year 2022 to coincide with other park projects. Fiscal Year 2022 funding moved to Fiscal Year 2024 for funding every other year. 2021-2025 CIP: Fiscal Year 2020 funding moved to Fiscal Year 2021 due to staffing constraints and other high priority projects. Fiscal Year 2021 funding moved to Fiscal Year 2022 to coincide with other park projects. 2020-2024 CIP: Fiscal Year 2019 funding moved to Fiscal Year 2020 as next restroom installation is being coor- dinated with other park renovation projects. Significant Changes Public outreach will occur as specific parks are considered for restroom installation. 163 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET L 5 Year CIP Beyond 5 Total Year CIP Total Funding Sources Schec ule Funding Source Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Capital Improvement Fund N/A 0 0 113,400 0 188,600 O 131,000 433,000 O N/A Transfer from Parks Development Impact Fee Fund N/A 350,000 6,561 343,439 0 350,000 O 350,000 1,043,439 0 N/A Total N/A 350,000 6,561 456,839 0 538,600 O 481,000 1,476,439 O N/A Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction N/A 350,000 6,561 456,839 0 508,600 0 451,000 1,416,439 0 N/A Design N/A 0 0 0 0 30,000 O 30,000 60,000 O N/A Total N/A 350,000 6,561 456,839 0 538,600 O 481,000 1,476,439 O N/A Operating Impact Cleaning costs are approximately $9,000 per year per restroom from the annual operating budget. With the addition of each park restroom, funding needs will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15303 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board 164 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1530 Arastradero Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Fall 2021 Revised Project Start: Fall 2022 Revised Project Completion: Fall 20 -_ Project Number: PE -21001 Pearson Arastradero Preserve Pearson Arastradero Improvement Project Description This project provides funds for replacing fencing, signs, gates, bridge decking, and making improvements to some of the seasonal trails to help reduce winter trail closures. Justification The fencing, signs, gates, and bridge decking have exceeded their useful lifespans, and need to be replaced. There are a number of seasonal trails that must be closed during the rainy season. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community needs and Infrastructure Blue Ribbon Committee recommendations. Supplemental Information 2020-2024 CIP: Project construction shifted from Fiscal Year 2021 to Fiscal Year 2023 due to a reprioritization of parks projects. 2018-2022 CIP: Design was advanced from Fiscal Year 2021 to Fiscal Year 2020. 2017-2021 CIP: Project established. Funding Sources Sche c ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 0 O 0 O 0 O 69,200 348,200 O 69,200 348,200 0 0 O 417,400 O 417,400 0 417,400 O 417,400 165 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 306,700 O 0 306,700 O 306,700 Design O 0 0 0 69,200 41,500 O 0 110,700 O 110,700 Total O 0 0 0 69,200 348,200 O 0 417,400 O 417,400 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 166 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Peers Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1899 Park Boulevard Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2024 Project Number: PG -14001 Peers Park Improvements Description This project provides funding for upgrades and renovations of the irrigation system and turf at Peers Park. The project will also replace the park benches and drinking fountains, resurface the basketball and tennis court playing surfaces, and repair court fencing. Justification The existing irrigation system, benches, and drinking fountains have exceeded their useful lives. Supplemental Information 2021-2025 CIP: Project shifted from Fiscal Year 2023 to Fiscal Year 2024 due to reprioritization of parks proj- ects. 2019-2023 CIP: Project shifted from Fiscal Year 2021 to Fiscal Year 2023 due to reprioritization of parks proj- ects. 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2021 due to reprioritization of parks proj- ects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Mas- ter Plan and a reprioritization of parks projects. 167 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund O 0 0 0 0 315,500 O 0 315,500 O 315,500 Total O 0 0 0 0 315,500 O 0 315,500 O 315,500 Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 0 0 315,500 0 0 315,500 0 315,500 Total O 0 0 0 0 315,500 O 0 315,500 O 315,500 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission 168 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Rinconada Park February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 777 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2019 Revised Project Completion: Spring 2025 Project Number: PE -08001 Rinconada Park Improvements Description Upon completion of the Rinconada Park Long Range Plan (LRP) adopted in 2017, funding was secured to begin these park improvements. Phase 1 improvements at Rinconada Park will be implemented in the western half of the park in fall 2021 and would include funding for upgrades to safety, site amenities, playground facili- ties, irrigation, drainage, and accessibility improvements. Phase 2 improvements would include renovation of the eastern half of the park by 2024 including pathway improvements; a new restroom facility; renovated and expanded group picnic areas; native and habitat plant- ing; irrigation improvements; ADA upgrades; directional signage, site furnishing; lighting, and green infrastruc- ture elements. According to the LRP, future improvement phases would include renovation to the arbor area, development around the electrical substation, and renovation to the pool area. Justification Rinconada Park has not been renovated for several decades with the pathways in poor condition and aging playgrounds and site amenities. The Rinconada Park Long Range Plan outlined new restroom and improve- ments related to deferred maintenance items at the park, such as installing wider pathways rather than repair- ing the existing pathways. Supplemental Information 2022-2026 CIP: Rinconada Park Phase 2 design is scheduled in Fiscal Year 2025 and construction in Fiscal Year 2026. 2021-2025 CIP: Rinconada Park Phase 2 design is scheduled in Fiscal Year 2024 and construction in Fiscal Year 2025. 169 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2020-2024 CIP: Funding moved from Fiscal Year 2019 to Fiscal Year 2020 to align with work being done in the JMZ Renovation project (AC -18001). 2019-2023 CIP: The project increased by $1.3 million to reconstruct the parking lot, update park signage, and renovate the playground and reconstruct the paths on the west end of the park. Funding from the Community Center Impact Fee Fund will be used for these items. 2018-2022 CIP: The project was delayed to coordinate with environmental assessments for the Junior Museum and Zoo (JMZ), Rinconada Park Long Range Plan and the Parks, Trails, Natural Open Space and Recreation Master Plan Parks (Master Plan), to be complete by Fiscal Year 2018. Park construction will be coordinated to follow the proposed JMZ rebuilding. $706,000 of the construction phase funding will be utilized for costs associated with relocation of the existing JMZ operation to Cubberley and permit & inspection fees needed for the JMZ rebuilding. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Council during budget approval process. 2016-2020 CIP: Project was delayed to await the completion of the Rinconada Park Long Range Plan and environmental review. Funding for construction was advanced from Fiscal Year 2018 to 2017 and combined with funding from Fiscal Year 2015 to implement a single phase project. The total budget has been reduced by $600,000 from the budget shown in the 2015-2019 CIP to focus on deferred maintenance items. Fund- ing to enhance the park will be considered as part of the funding needs for the entire City park system once the Rinconada Park Long Range Plan and the Parks Master Plan are completed. Significant Changes The City will conduct a community based design process to determine the final scope of work for Rinco- nada Park Phase 2 improvements. Phase 1 improvements will be implemented in fall 2020. Func ing Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 2,350,549 85,702 85,702 0 0 0 602,800 4.094,400 4,697,200 0 7,133,451 Transfer from Community Center Impact Fee Fund 0 2,399,529 2,073,846 0 0 0 0 0 0 0 2,073,846 Total 2,350,543 2,485,231 2,159,548 0 0 0 602,800 4,094,400 4,697,200 0 9,207,291 Expenditure Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 1,864,246 2,445,231 2,119,548 0 0 602,800 4,094,400 4,697,200 0 8,680,994 Design 486,297 40,000 40,000 0 0 0 0 0 0 526,297 Total 2,350,543 2,485,231 2,159,548 0 0 0 602,800 4,094,400 4,697,200 0 9,207,291 170 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Operating Impact There are no additional operating impacts anticipated from this project. Any other maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 171 CITY OF PALO ALTO APITAL IMPROVEMENT FUND Robles Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 4116 Park Boulevard Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2024 oject Number: PE -18015 Robles Park Improvements Description This project provides funding for the replacement of play equipment and resurfacing in two children's play- ground areas; repairs to a basketball court and adjacent concrete wall; and replacement of perimeter fencing, pathways and other site amenities. Irrigation renovations and turf restoration are also included in this project. Justification The playground areas, backstop, basketball court, concrete pathways and site amenities have surpassed their intended useful lives and are in need of replacement or repairs. Damaged and/or dead vegetation necessitates irrigation renovation as well as turf restoration. Supplemental Information 2021-2025 CIP: Design and construction for this project shifted to Fiscal Year 2024 due to reprioritization of parks projects. 2020-2024 CIP: Design and construction for this project was shifted to Fiscal Year 2022. 2018-2022 CIP: Design was shifted from Fiscal Year 2020 to Fiscal Year 2021. Construction was shifted from Fiscal Year 2020 to Fiscal Year 2022. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Mas- ter Plan and a reprioritization of parks projects. 2016-2020 CIP: Project schedule moved forward by one year based on review of staff workload and resources. Significant Changes The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and IBRC needs. 173 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 O 1,038,700 O 1,038,700 0 0 O 1,038,700 O 1,038,700 O 1,038,700 O 1,038,700 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 0 0 O 958,700 O 80,000 O 1,038,700 0 0 0 O 958,700 O 80,000 O 1,038,700 0 958,700 O 80,000 O 1,038,700 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 174 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3100 Stockton Place Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2018 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2024 Revised Project Completion: Summer 2025 Project Number: PG -14003 Seale Park, February 2015 Seale Park Improvements Description This project provides funding for upgrades and renovations for safety and accessibility improvements at Seale Park. The project will replace existing park amenities, picnic tables, and playground structures including a play- house and swings; refinish the playground perimeter fencing; and repair damaged decomposed granite and concrete pathways. Turf restoration and irrigation renovations will also be included as well as replacement of bollards at the park entrances, the park sign, and a small stone wall located in the middle of the park. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure com- pliance and address accessibility needs as well as safety issues. Drainage issues will be resolved with repairs to the damaged pathways. Irrigation renovations and turf restoration is required where existing areas are dam- aged or dead. Supplemental Information 2021-2025 CIP: Project shifted from Fiscal Year 2021 to Fiscal Year 2025 due to a reprioritization of parks proj- ects. 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2021 due to a reprioritization of parks proj- ects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Mas- ter Plan and a reprioritization of parks projects. 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, replacement of the playground structure has been added to the project's scope with an additional budget allocation of $209,000. 175 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund O 0 0 0 0 0 498,500 498,500 498,500 Total O 0 0 0 0 0 498,500 O 498,500 O 498,500 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 0 0 0 473,500 0 473,500 O 473,500 Design O 0 0 0 0 0 25,000 0 25,000 O 25,000 Total O 0 0 0 0 0 498,500 O 498,500 O 498,500 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission 176 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Werry Playground, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2100 Dartmouth Street between College and Stanford Avenues Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2021 Initial Project Completion: Spring 2022 Revised Project Start: Fall 2023 Revised Project Completion: Spring 2024 Project Number: PG -22000 Werry Park Playground Improvements Description This project provides funding for the replacement and ADA upgrades of the existing playground. The benches, tables, trash receptacles, bicycle rack and drinking fountain have reached the end of their useful life and need replacement as well. Perimeter landscaping will be replaced as part of this project. Justification Built in 2002, the existing playground equipment has reached its use expectancy with limited accessibility. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compli- ance and address accessibility needs as well as safety issues. Supplemental Information 2022-2026 CIP: Project shifted from FY 2022 to FY 2024 due to a reprioritization of parks projects. Func ing Sources Schecule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 0 0 0 141,900 0 0 141,900 O 141,900 Total O 0 0 0 0 141,900 0 0 141,900 O 141,900 177 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 0 0 131,900 O 0 131,900 O 131,900 Design O 0 0 0 0 10,000 O 0 10,000 O 10,000 Total O 0 0 0 0 141,900 O 0 141,900 O 141,900 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Relationship to Comprehensive Plan Primary Connection Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission 178 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Streets and Sidewalks CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 179 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Laguna Avenue Bridge Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A ct Number: PE -20001 City Bridge Improvements Description Through the structural bridge assessment study completed in 2017, a structural consulting firm inspected fifty City -owned bridges. A recurring inspection and repair program defined a bridge maintenance, repair, and improvement program over the next 5 years. This program will include on -going inspections to report physical changes to the structures, recommendations for work to be done, and additional information to meet func- tional and structural standards in accordance with industry standards. Recurring inspections may vary from 2 to 5 years depending on the age and structural conditions. Justification There are 110 bridges maintained by the City of Palo Alto and by local agencies. Of these, 80 are City -owned. There are 50 City -owned culvert and bridge structures that are inspected by the City and 30 City -owned structures inspected by Caltrans. The remaining 30 of 110 bridges are private (3) or owned by local agencies. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 94,400 94,400 143,400 368,400 199,100 214,300 O 925,200 O N/A Total N/A 94,400 94,400 143,400 368,400 199,100 214,300 O 925,200 O N/A 181 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 54,400 54,400 43,400 368,400 149,100 164,300 O 725,200 O N/A Design N/A 40,000 40,000 100,000 0 50,000 50,000 0 200,000 O N/A Total N/A 94,400 94,400 143,400 368,400 199,100 214,300 O 925,200 O N/A Operating Impact This project may impact operating expenses in the future as the bridges are assessed and maintenance costs are determined. As these costs are quantified, adjustments will be brought forward in future budgets as necessary. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Environmental Impact Analysis: This project is expected to have a possible Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 exemption from CEQA under Section 15301. Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board 182 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Byron Street (1200 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PO -12001 Curb and Gutter Repairs Description This project provides funding to repair curbs and gutters that have been uplifted by tree roots and allows for the installation of valley gutters in the Barron Park neighborhood to address ponding and poor drainage. Justification Ponding related to curb and gutter problems is a health hazard. Standing water can be a breeding ground for mosquitoes and encourage algae growth, becoming a hazard for bicyclists and pedestrians. The annual street maintenance project does not address these problems on small isolated sections of curb and gutter found on streets with good road surfaces. Supplemental Information 2020-2024 CIP: Additional funding in the amount of $150,000 for Fiscal Year 2020 to continue installing valley gutters as needed in the Barron Park neighborhood in coordination with Street Resurfacing Program work occurring in Barron Park. 2018-2022 CIP: Additional funding in the amount of $250,000 for Fiscal Year 2018 to install valley gutters as needed in the Barron Park neighborhood in coordination with Street Resurfacing Program work occurring in Barron Park. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 589,253 589,253 133,200 139,400 154,800 166,500 137,400 731,300 N/A 589,252 589,252 133,200 139,400 154,800 166,500 137,400 731,300 0 0 N/A N/A 183 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 585,579 585,579 127,296 132,814 154,800 166,500 137,400 718,810 0 N/A Design N/A 3,673 3,673 5,904 6,586 0 0 0 12,490 0 N/A Total N/A 589,252 589,252 133,200 139,400 154,800 166,500 137,400 731,300 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 184 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Newell Road Bridge, February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Newell Rd at San Francisquito Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Spring 2015 Revised Project Start: N/A Revised Project Completion: Winter 202 Project Number: PE -12011 Newell Road/San Francisquito Creek Bridge Replacement Description This project will provide funding to remove and replace the Newell Road bridge over San Francisquito Creek. Design considerations include a clear span over the creek to allow the channel to convey a flow consistent with the San Francisquito Creek Joint Powers Authority's (JPA) initial flood protection project located downstream, as well as bicycle and pedestrian traffic. Justification The existing bridge, constructed in 1911, acts as a flow restriction of San Francisquito Creek as its abutments encroach into the channel cross-section. Removal of the existing bridge is a necessary element of the San Francisquito Creek Joint Powers Authority (JPA) comprehensive flood management program. Additionally, the existing bridge does not have accommodations for pedestrians nor bicyclists. Supplemental Information 2022-2026 CIP: State funding has been approved for construction and project funding has been aligned accordingly, including a $125,000 increase for regulatory permits. Staff will explore amending the agreement with Caltrans and Valley Water to include the permitting fees. 2021-2025 CIP: The design and construction cost increases include additional scope of work for street con- forms, wall along adjacent properties, utility replacement and relocation, tree removal, landscape and in -creek restoration. 2020-2024 CIP: The project completion date has been revised to Winter 2022. This delay is a result of changes to Caltrans environmental assessment format and comments provided by others regarding the Draft Environ- mental Impact Report. 185 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2017-2021 CIP: The project completion date has been extended to Fall 2018 to account for the expanded environmental analysis and project permitting requirements. 2016-2020 CIP: Construction funding moved to Fiscal Year 2017 to reflect delays in securing State funding for environmental work. Timeline extended to reflect project duration through construction phase. 2015-2020 CIP: Construction funding moved to Fiscal Year 2016 to reflect the time needed to complete the additional CEQA work. Significant Changes Staff has secured grant funding from Caltrans Highway Bridge Program (HBP) for the design and environ- mental assessment/permitting of the project. HBP funds will likely be approved to pay for 88.53% of proj- ect construction costs. As the bridge links to East Palo Alto and is part of the JPAs comprehensive flood management plan, staff of all three agencies will coordinate closely on the design and public outreach ele- ments of this project. Due to community concern for traffic and the visual impacts of a replacement bridge, the scope of the project was expanded to include a CEQA Environmental Impact Report/NEPA Environmental Assessment (EIR/EA) process that will evaluate multiple project alternatives, addressing flood control, traffic, aesthet- ics, and other potential impacts of the project. The EIR was certified and the project was approved in June 2020. The cost estimate on this project will likely need to be reevaluated and adjusted since last done in 2015. The cost will likely increase due to escalation, project delays, and the need for more coordination with other agencies than initially anticipated. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 998,503 (487,407) 1,975,834 136,100 (438,941) 0 0 (302,841) O 2,671,496 Revenue from the State of California 360,343 6,939,873 29,278 0 15,029,595 O 0 0 15,029,595 0 15,419,216 Total 1,495,618 6,452,465 2,005,111 136,100 14,590,654 O 0 0 14,726,754 0 18,227,483 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 549,725 5,427,112 979,758 11,100 14, 590, 654 0 14,601,754 O 16,131,237 Design 945,893 1,025,353 1,025,353 125,000 0 O 0 0 125,000 0 2,096,246 Total 1,495,618 6,452,465 2,005,111 136,100 14,590,654 O 0 0 14,726,754 O 18,227,483 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. 186 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.8 Program: S2.8.4 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: An Environmental Impact Report and NEPA analysis are being completed for this project. Potential Board/Commission Review: Historic Resources Board Planning and Transportation Commission Architectural Review Board CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 187 CITY OF PALO ALTO APITAL IMPROVEMENT FUND Middlefield Road (1500 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PO -89003 Sidewalk Repairs Description This project provides funding for sidewalk repairs as part of an annual district -based rehabilitation program, alleviating the backlog of sidewalk repairs and enhancing pedestrian comfort and safety. Additionally, a side- walk program assessment to evaluate options for improving the City's Sidewalk Repair Program was com- pleted in Spring 2019 and provided suggestions for establishing goals and priorities related to repairs and replacements throughout the City. Justification The result of this project is better sidewalk conditions and a potential reduction in sidewalk -related injuries. Supplemental Information 2021-2025 CIP: Funding was reduced for Fiscal Year 2021 and Fiscal Year 2022 as part of the Fiscal Year 2021 Capital Improvement Program budget strategy. Remaining funding will be used to perform emergency mainte- nance and spot repairs. 2018-2022 CIP: Funding for this project has been reduced by $500k per year pending completion of the assessment study. Significant Changes There are 23 sidewalk districts throughout the City. The district program began in 1986 with a goal of complet- ing work in all 23 districts within 30 years. Work for all 23 districts was completed in early 2017 and the side- walk program assessment was completed in 2016. 189 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A N/A 915,119 501,710 622,600 1,487,500 1,641,400 1,742,400 1,717,900 7,211,800 915,116 501,707 622,599 1,487,499 1,641,400 1,742,400 1,717,900 7,211,798 0 0 N/A N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A N/A N/A 885,121 471,712 591,482 1,455,324 1,641,400 1,742,400 1,717,900 7,148,506 29,995 29,995 31,117 32,175 0 0 0 63,292 915,116 501,707 622,599 1,487,499 1,641,400 1,742,400 1,717,900 7,211,798 0 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 190 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Traffic sign, April 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PO -11000 Sign Reflectivity Upgrade Description This project provides funding for inventorying, upgrading, and maintaining all traffic signs owned by the City of Palo Alto in order to comply with new federal requirements for sign reflectivity standards. Justification The FHWA (Federal Highway Administration) passed regulations requiring minimum retroreflectivity levels for traffic signs. The new retroreflectivity regulations require regular annual sign inspections and replacement of signs not meeting the new minimum retroreflectivity standards. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 178,920 128,920 69,800 73,900 81,800 88,000 68,700 382,200 N/A Total N/A 178,920 128,920 69,800 73,900 81,800 88,000 68,700 382,200 O N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 178,920 128,920 69,800 73,900 81,800 88,000 68,700 382,200 0 N/A Total N/A 178,920 128,920 69,800 73,900 81,800 88,000 68,700 382,200 O N/A 191 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 192 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Streetlight, Guinda Street, November 2014 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2012 Initial Project Completion: Spring 2013 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2023 Project Number: PE -13014 Street Lights Condition Assessment Description This project provides funding to assess the condition of the streetlight system. The assessment will include an inventory of the entire lighting system, including age and condition of conduit, wiring, street light poles, foun- dations, luminaires, and lighting coverage. Determining the inspection, maintenance, repair, and rehabilitation necessary to prolong the life of the City's streetlight system is also included in this project. Justification There are over 6,000 streetlights in Palo Alto. In some areas, existing conduit is over 40 years old and in such poor condition that no repairs can be made. Streetlight systems are integral as they afford safe routes for motorists and pedestrians. An assessment is needed to evaluate the age and condition of each element of the streetlight system in order to plan cost-effective maintenance and replacement programs for the future. Supplemental Information 2021-2025 CIP: This project has been delayed to Fiscal Year 2023 due to staffing and budgetary priorities. 2020-2024 CIP: Due to other high priority projects, this project has been delayed until Summer 2019. 2019-2023 CIP: Due to other high priority projects, this project has been delayed until Spring 2018. 2018-2022 CIP: Due to other high priority projects, this project has been delayed until Summer 2017. 2017-2021 CIP: Due to other high priority projects, initiation of this project has been delayed until Spring 2016. Significant Changes The Infrastructure Blue Ribbon Commission recommended that a streetlight system assessment be conducted to determine the condition of and replacement program for the City's streetlight infrastructure. The assess - 193 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ment will also consider appropriate recommendations for streetlights determined to be historic, or in neighborhoods with unique streetlights. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 8,798 8,798 0 0 0 0 O 257,600 O 257,600 0 0 Expenditure Schedule 0 0 O 257,600 O 257,600 O 266,398 O 266,398 Project Phase 1 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design Total 8,798 O 0 8,798 O 0 0 257,600 O 257,600 0 0 0 0 257,600 O 257,600 0 266,398 O 266,398 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 194 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PO -05054 East Bayshore Road street lights, February 2015 Street Lights Improvements Description This project provides funding to replace street light poles, pole foundations, luminaires, and wiring as needed to restore or improve street lighting. Justification There are over 6,000 street lights in Palo Alto. In some areas existing concrete or cast iron street light poles are failing and no longer serviceable. Additionally, poles damaged due to accidents must be replaced immediately. Luminaires are replaced to improve lighting levels and therefore safety. The Electric Fund maintains the poles, luminaires, and circuits and installs new street lights as requested by the Public Works Department. Supplemental Information 2021-2025 CIP: Funding was reduced as part of the Fiscal Year 2021 Capital Improvement Program budget strategy. Available funding will be used to perform emergency maintenance and repairs as needed. Significant Changes The Street Lights Condition Assessment project (PE -13014) is expected to be completed in 2021 and will result in recommendations for replacement of street lights. Where desired, efforts to match existing streetlight design will be made. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 156,287 156,287 112,400 117,500 249,400 268,300 206,200 953,800 N/A 156,287 156,287 112,400 117,500 249,400 268,300 206,200 953,800 0 0 N/A N/A 195 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 156,287 156,287 112,400 117,500 249,400 268,300 206,200 953,800 0 N/A Total N/A 156,287 156,287 112,400 117,500 249,400 268,300 206,200 953,800 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 196 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Curtner Avenue (300 Block), February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PE -86070 Street Maintenance Description This project provides funding for annual resurfacing, slurry sealing, crack sealing, and reconstruction of various City streets. Justification The Pavement Maintenance Management System (PMMS) and Metropolitan Transportation Agency's Street - Saver software are used to identify streets requiring maintenance (based on the biennial Pavement Condition Index (PCI) survey of all City streets). City Council established a goal of achieving an average citywide PCI of 85, excellent pavement condition, by 2021 with no street below a PCI of 60. The citywide average PCI of 85 was achieved in December 2018. Supplemental Information 2021-2025 CIP: Funding was reduced for FY 2021 and FY 2022 as part of the Fiscal Year 2021 Capital Improve- ment Program budget strategy. Street resurfacing projects will have reduced scope, limiting the number of streets that can be resurfaced over the next two years. 2020-2024 CIP: The $0.9 million from the San Antonio/W. Bayshore Impact Fee Fund will be moved to the Traf- fic Signal and Intelligent Transportation Systems project (PL -05053) for traffic signal improvements at San Antonio and Charleston in FY 2020. 2019-2023 CIP: FY 2019 costs are offset by One Bay Area Grant (OBAG) Cycle 2 guaranteed funding and San Antonio/W.Bayshore Impact Fee Fund in the amount of $1.0 million and $0.9 million, respectively. The impact fee funding will be used to make improvements on the San Antonio/Charleston intersection and repave the San Antonio overpass. Funding increased by $1.2 million annually from Road Maintenance and Rehabilitation Account (RMRA - S.B.1 funding) from the State of California in FY 2020. 197 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND 2018-2022 CIP: The last phase of work on Alma Street (Rinconada Avenue to Palo Alto Avenue) is post- poned until FY 2018 to incorporate additional transportation improvements that are currently in design. Significant Changes Staff is supplementing the City's PMMS with Metropolitan Transportation Agency's StreetSaver software, whose modeling capabilities will be used to determine future funding levels to continue to work on streets with a PCI below 60 while still maintaining the citywide PCI average of 85. The list of streets to be included in this project will be prioritized and coordinated with Utilities Department projects and in the 2012 Bicycle and Pedestrian Transportation Plan. This project is partially funded by rev- enues from gas taxes and Santa Clara Valley Transportation Authority's Vehicle Registration Fee Program. Funding Sources Schecule Funding Sourc Prior FY 2021 FY 2021 Years 1 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund N/A 6,443,574 6,067,118 647,569 2,326,369 2,599,569 2,878,269 3,601,869 12,053,645 0 N/A Revenue from Other Agencies N/A 2,672,171 2,672,171 965,000 465,000 465,000 465,000 465,000 2,825,000 0 N/A Transfer from Gas Tax Fund N/A 2,500,690 2,500,690 1,324,331 2,624,331 2,624,331 2,624,331 2,624,331 11,821,655 0 N/A Total N/A 11,616,434 11,239,978 2,936,900 5,415,700 5,688,900 5,967,600 6,691,200 26,700,300 Expenditure Schedule 0 N/A Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction N/A 11,301,776 10,925,320 2,412,700 4,873,800 5,638,900 5,917,600 6,641,200 25,484,200 N/A Design N/A 314,658 314,658 524,200 541,900 50,000 50,000 50,000 1,216,100 0 N/A Total N/A 11,616,434 11,239,978 2,936,900 5,415,700 5,688,900 5,967,600 6,691,200 26,700,300 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. 198 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 199 CITY OF PALO ALTO APITAL IMPROVEMENT FUND Park and Oxford lane lines, February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PO -11001 Thermoplastic Lane Marking and Striping Description This project provides funding for thermoplastic pavement markings on paved roadways to provide guidance and information to motorists, bicyclists, and pedestrians. By 2010, most pavement markings had been con- verted from paint to thermoplastic. While thermoplastic is a durable, long lasting pavement marking, most streets will require a second or third application of thermoplastic during the pavement's useful lifespan. Justification Upgrading all street painting to thermoplastic has improved roadway safety for motorists, pedestrians, and bicyclists as the reflectivity and durability of thermoplastic exceeds that of paint. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 197,488 181,920 101,800 107,000 118,700 127,600 111,760 566,860 0 N/A Total N/A 197,487 181,919 101,800 107,000 118,700 127,600 111,760 566,860 O N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 197,487 181,919 101,800 107,000 118,700 127,600 111,760 566,860 O N/A Total N/A 197,487 181,919 101,800 107,000 118,700 127,600 111,760 566,860 O N/A 201 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 202 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Traffic and Transportation CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 203 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A • umber: PL -04010 Upgraded bike lanes on Charleston Road, an important school route Bicycle and Pedestrian Transportation Plan Implementation Description This project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking, and pedestrian improvements in accordance with the Palo Alto Bicycle and Pedestrian Transportation Plan, which was adopted by City Council in 2012. Justification Projects identified in the Palo Alto Bicycle and Pedestrian Transportation Plan, as well as bicycle parking facili- ties and bicycle/pedestrian project planning activities, will facilitate safer, traffic -calmed biking and walking routes and provide better commute alternatives. Supplemental Information 2022-2026 CIP: In February 2021, the Pedestrian and Bicycle Advisory Committee (PABAC) approved staff's recommended use of Transportation Development Act (TDA) Article I I I funding for the Bicycle and Pedestrian Transportation Plan update. In May 2021, staff will be seeking Council approval to use the TDA funding to update the Plan. 2021-2025 CIP: Funding for this project spread to Fiscal Year 2024 due to funding constraints as well as to allow time for further planning related to implementing a citywide bicycle and pedestrian plan. Starting Fiscal Year 2021, $1.0 million dollars is reduced from the project budget each fiscal year through Fiscal Year 2024 for a total reduction of $4.0 million dollars. 2020-2024 CIP: The Neighborhood Traffic Safety and Bicycle Boulevards Project - Phase 1 has been partially implemented. The rest of Phase 1 of the project has been paused for additional review and evaluation. Upon direction to move forward, the project will resume with increased community engagement. The schedule for the initiation of Phase 2 will be determined at a later date. 205 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes The elements installed as part of Phase 1 of this project include the implementation of improvements along Louis, Amarillo, Moreno, E. Meadow, and Ross. Improvements included widened sidewalks, roundabouts, a bicycle boulevard, and other traffic calming devices. The next phase of improvements is being re-evaluated and will take place over the next 5 years. Staff is pursuing the Bicycle and Pedestrian Transportation Plan update in Fiscal Year 2022. Func ing Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 153,866 81,929 (128,063) 2,950,000 2,100,000 O 0 4,921,937 0 N/A Transfer from Stanford University Medical Ctr Fund N/A 1,200,000 413,304 1,986,696 0 0 0 0 1,986,696 0 N/A Total N/A 1,353,865 495,232 1,858,633 2,950,000 2,100,000 O 0 6,908,633 0 N/A Expenc iture Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 1,273,595 414,962 1,858,633 2,950,000 2,100,000 O 0 6,908,633 N/A Design N/A 80,270 80,270 0 0 0 0 0 0 0 N/A Total N/A 1,353,865 495,232 1,858,633 2,950,000 2,100,000 O 0 6,908,633 0 N/A Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quantified, adjust- ments will be brought forward in future budgets, as necessary. There may be increased operating impacts due to ongoing maintenance of protected and separate bikeways. Certain types of bikeways may require special equipment or services to maintain them. The amount of impacts is unknown at this time. Relationship to Comprehensive Plan Primary Connection Secondary Connection Planning and Transportation Commission Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Program: T1.19.2 Relationship to Comprehensive Plan Potential Board/Commission Review: Element: Transportation Section: Streets Goal: T-3 Policy: T-3-5 Program: T3.5.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 206 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Charleston-Arastradero, Arastradero at Clemo, January 2013 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Charleston/Arastradero Corridor Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2013 Initial Project Completion: Summer 2016 Revised Project Start: Spring 2014 Revised Project Completion: Fall 2024 Project Number: PE -13011 Charleston/Arastradero Corridor Project Description This project provides funding for the reconfiguration of the Charleston/Arastradero corridor, including engi- neering design and construction of new landscaped median islands, bulb outs, enhanced bike lanes, new street trees, and lighting. During the design phase, opportunities for including "green infrastructure" features such as infiltration basins and porous hardscape surfaces were explored. The conceptual design and California Envi- ronmental Quality Act (CEQA) review for the entire corridor was completed in September 2015 and the National Environmental Protection Act (NEPA) was completed in October 2016. Final design for the corridor was completed in Fall 2017. Justification The project will result in enhanced travel safety, increased use of environmentally friendly travel alternatives, reduced motor vehicle congestion, and enhanced aesthetics on the Charleston-Arastradero Corridor. Con- struction will be addressed in phases due to grant funding deadlines starting with Arastradero Road (Clemo Avenue to Foothill Expressway) and Charleston Road (Middlefield Road to Alma Street). The last phase is Ara- stradero Road (Clemo Avenue to El Camino Real) and Charleston Road (El Camino Real to Alma Street and Middlefield Road to Fabian Way). Due to budget constraints the last phase will be split into two phases. Phase 3 is Arastradero Road (Clemo Avenue to El Camino Real) and Charleston Road (El Camino Real to Alma Street and Middlefield Road to Charleston Court). Phase 4 is Charleston Road (Charleston Court to San Antonio Road). Supplemental Information 2022-2026 CIP: Due to budget constraints, Phase 3 will be split into Phase 3 and Phase 4. Phase 3 will start con- struction in Fiscal Year 2022 and funding for Phase 4 will be discussed as part of the Fiscal Year 2022 budget process and 2022-2026 Capital Improvement Plan development. 207 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2021-2025 CIP: Due to a delay obtaining the Caltrans Encroachment permit, Phase 3 will start construction in late calendar year 2020. 2020-2024 CIP: Phase 1 and 2 are expected to be complete in Summer 2019. Phase 3 will start construction in August 2019 and is anticipated to be complete in Fiscal Year 2020. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $19.6 million. This project will be completed in three phases, and the first phase is anticipated to be awarded at the end of Fiscal Year 2018. 2018-2022 CIP: This project is expected to be constructed in phases. The first phase of construction is anticipated to begin in November 2017. 2016-2020 CIP: The project completion date has been extended to reflect the full funding of the project's estimated cost. Significant Changes The Charleston/Arastradero Corridor project was adopted by City Council in January 2003, and included in the City Council Infrastructure Plan in 2014. City Council approved the permanent retention of the new lane configurations on Charleston in 2008 and on Arastradero in 2012. Grant proceeds and funding from the State will be used to partially offset the costs of this project, includ- ing: a $0.50 million Caltrans Safe Routes to School (SR2S) grant, awarded in 2012; a $1.0 million Valley Transportation Authority - Vehicle Emissions Reductions Based at Schools (VERBS) grant, awarded in 2013; a $0.10 CalRecycle grant for rubberized asphalt pavement, awarded in 2017; and $1.20 million for Road Maintenance and Rehabilitation (S.B.1 funding) from the State of California. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 6,753,694 6,940,646 340,646 3,300,000 0 0 0 3,300,000 0 10,394,340 Revenue from the State of California 720,438 746,955 746,955 0 0 0 0 0 0 0 1,467,393 Transfer from Gas Tax Fund 1,170,237 0 0 1,300,000 0 0 0 0 1,300,000 0 2,470,237 Total 11,701,351 7,687,600 1,087,600 4,600,000 0 0 0 0 4,600,000 0 17,388,951 Expenc iture Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 9,098,914 7,680,505 1,080,505 4,600,000 0 0 0 0 4,600,000 0 14,779,419 Design 2,602,437 7,095 7,095 0 0 0 0 0 0 0 2,609,532 Total 11,701,351 7,687,600 1,087,600 4,600,000 0 0 0 0 4,600,000 0 17,388,951 208 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact Landscaping and irrigation maintenance is estimated to increase by $54,000 in Fiscal Year 2022 and by 3% annually thereafter. Tree trimming maintenance is estimated to be $20,000 per year. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.7 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.6 Program: T6.6.6 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: A Mitigated Negative Declaration was completed in 2004, with an addendum completed in September 2015 for CEQA. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 209 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Bicyclists on Churchill Ave, December 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: El Camino Real & Churchill Avenue Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Fall 2013 Initial Project Completion: Fall 2015 Revised Project Start: Summer 2019 Revised Project Completion: Winter 2023 Project Number: PL -14000 Churchill Avenue Enhanced Bikeway Description This project provides funding for the planning, design and construction of a shared -use path along the north side of Churchill Avenue between the existing shared -use path at Castilleja Avenue and the Stanford Perimeter Trail. It also includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated westbound right -turn lane. Justification As a priority project within the Palo Alto Bicycle and Pedestrian Transportation Plan, this project advances objective three, which develops a core network of shared paths, bikeways, and traffic -calmed streets that con- nect residential districts, schools, and parks. This project also proposes safety improvements at the Churchill Avenue and El Camino Real intersection. Supplemental Information 2022-2026 CIP: Staff is seeking the necessary easement from PAUSD in May 2021. Following this, completion of the design phase is anticipated by December 2021, and staff will initiate a Request for Proposal (RFP) as part of the construction phase of the project. 2020-2024 CIP: Project delays occurred mainly due to additional time needed for easement acquisitions. The project timeline has been adjusted to reflect those changes as well as allowing for more time for enhanced community engagement and Caltrans review. 2019-2023 CIP: Acquisition of necessary easements has been more time-consuming that was originally esti- mated. Project completion timeline has also been adjusted in light of project management staff departures and a focus on enhanced community engagement. 211 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2016-2020 CIP: Possible delays to this project could occur as the design goes through the Caltrans permit- ting process. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total (707,701) 3,230,704 404,600 3,344,012 292,296 3,230,704 404,600 3,344,012 0 0 0 0 Expenditure Schedule 0 0 O 3,344,012 O 3,344,012 O 3,040,911 O 4,040,908 Project Phase 1 5 Year Prior FY 2021 FY 2021 mil CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 285,656 3,230,704 404,600 3,344,012 6,640 0 0 0 292,296 3,230,704 404,600 3,344,012 0 0 0 0 0 0 0 0 0 0 3,344,012 O 0 O 3,344,012 0 4,034,268 O 6,640 O 4,040,908 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Secondary Connection Planning and Transportation Commission Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Relationship to Comprehensive Plan Potential Board/Commission Review: Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 212 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Churchill Avenue and Alma Street Managing Department: Office of Transportation IBRC Reference: N/A Initial Project Start: Fall 2019 Initial Project Completion: Summer 2021 Revised Project Start: N/A Revised Project Completion: Winter 2024 Project Number: PL -20000 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements: photo taken September 2018 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements Description This project provides funding for the design and construction of pedestrian and bicycle safety improvements west of Churchill Avenue and Alma Street intersection at the railroad at -grade crossing. Design includes, but is not limited to, traffic signal modifications, street lighting improvements, roadway resurfacing, sidewalk realign- ment and/or widening, drainage improvements, utility re -locations, signage and striping, and way -finding improvements. Justification The rail crossing at Alma Street and Churchill Avenue experiences a large amount of bicycle traffic for Palo Alto High School and Stanford during the morning and afternoon commute hours. It is difficult for the existing sidewalk and roadway intersection to accommodate the large number of pedestrians using this intersection. Capital improvements will help move the bicyclists and pedestrians safely through the crossing. Supplemental Information 2022-2026 CIP: The conceptual design, and design of the specific improvements will be completed in Fiscal Year 2021. Construction is anticipated to start in Fiscal Year 2022. Significant Changes In Fiscal Year 2019, this project was included in PL -17001, Railroad Grade Separation. Since the projects need to be tracked against different funding sources, the safety improvements at Churchill Avenue/Alma Street have been separated into this project. This crossing was identified through the Federal Section 130 funds, a federally funded program administered by the State, for increasing safety at at -grade highway -rail crossings. All con- struction and design costs are fully reimbursable by Section 130 funding from Caltrans. 213 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET L Funding Sources Schec ule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Revenue from Other Agencies Total O 536,200 O 4,500,000 O 5,036,200 693,200 356,100 54,000 3,996,000 747,200 4,352,100 Ex oenc 0 0 O 0 O 0 iture Schec ule 0 0 0 O 356,100 O 3,996,000 O 4,352,100 O 1,049,300 O 4,050,000 O 5,099,300 Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total O 4,536,200 O 500,000 O 5,036,200 247,200 4,352,100 500,000 0 747,200 4,352,100 0 0 0 0 0 0 0 0 0 O 4,352,100 O 0 O 4,352,100 O 4,599,300 0 500,000 O 5,099,300 Operating Impact There are no additional operating impacts anticipated from this project. Any minimal maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Program: T6.1.4 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project requires Environmental Impact Review 214 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Parking Facility Management System APITAL IMPROVEMENT FUND PARKING SPACES AVAILABLE LEVEL 1 in I + LEVEL 2 229' 4 LEVEL 3 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Summer 2020 Revised Project Start: N/A Revised Project Completion: Spring 2021 Project Number: PL -15002 Downtown Automated Parking Guidance Systems, Access Controls & Revenue Description This project provides funding to address infrastructure and capital improvements for parking facilities (Alma St., Bryant St., and Cowper/Webster garages). This project includes design and installation of new downtown parking guidance systems, access controls, and revenue collection equipment. Justification This project is identified in the City's Comprehensive Plan as a means to reduce congestion, minimize air qual- ity impacts from motorists, and provide live occupancy counts of open parking spaces. Supplemental Information 2022-2026 CIP: Bids for the APGS were received in winter of 2020 and project will go into construction in FY 2022. 2021-2025 CIP: Due to workload capacity constraints, this project was not started in Fiscal Year 2020 and will now be done solely in Fiscal Year 2021. 2020-2024 CIP: This project was delayed as part of the work to develop a more comprehensive downtown parking plan and is now scheduled to go out to bid in the summer of 2020. Implementation will span Fiscal Years 2020 and 2021. Significant Changes This Infrastructure Plan project facilitates parking congestion mitigation in downtown. 215 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 138,609 2,726,860 2,576,860 0 0 0 0 0 0 O 2,715,469 Total 138,609 2,726,860 2,576,860 0 0 0 0 0 0 O 2,715,469 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design 138,609 0 0 0 0 0 0 0 0 0 138,609 Total 138,609 2,726,860 2,576,860 0 0 0 0 0 0 O 2,715,469 Operating Impact The ongoing operating costs for cameras and other equipment will be quantified, and adjustments will be brought forward in the next budget cycle. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Transportation Section: Motor Vehicle and Bicycle Parking Goal: T-5 Policy: T-5.2 Program: T5.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 216 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fire Engine #6 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2019 Initial Project Completion: Summer 2020 Revised Project Start: N/A Revised Project Completion: Summer 2021 Project Number: PL -19000 Emergency Vehicle Traffic Signal Preemption System Pilot Description This project provides funding for the purchase and implementation of an emergency vehicle preemption sys- tem pilot project. The system will integrate with the City's current traffic signal management system and with the City's computer -aided emergency response dispatch system to provide safer and quicker response times for emergency vehicles. The new system will be able to adjust intersections along the route of an emergency vehicle, using priority signal operation well in advance of the arrival of the emergency vehicle. By the time the emergency vehicle reaches each intersection, it would potentially be relieved of traffic, allowing for safe and rapid progress. Justification This pilot project will test the effectiveness of the system to improve and expand the coordination between emergency response vehicles and traffic signal operations. Currently, a very limited number of intersections have the hardware to pre-empt signal operations to provide priority to emergency response vehicles. This pilot will provide central management and dispatch -based emergency vehicle pre-emption for 25 intersections throughout the City, to achieve faster response times and improve emergency services. Currently, the City uses a different traffic signal priority system at a very limited number of intersections. The cost per intersection is approximately the same, presuming the existing signal infrastructure (conduit, signal pole, and cabinet conditions) is in compatible condition, but to install it at more locations could require signifi- cant modifications to signals to retrofit and install the system. Supplemental Information 2021-2025 CIP: Additional funding ($60,000) needed to integrate the traffic preemption system with the City's computer aided dispatch (CAD) system. 217 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes This pilot project will provide pre-emption services at 25 intersections throughout the City to test the effectiveness on maintaining or improving emergency vehicle response times. Based on the effectiveness of the pilot, this project could be expanded to more intersections throughout the City in future Capital Budgets. Funding Sources Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Funding Source Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 475,222 197,500 171,100 28,800 486,422 197,500 171,100 28,800 0 0 0 0 0 0 O 28,800 O 28,800 O 675,122 O 686,322 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction Total 486,422 197,500 486,422 197,500 171,100 28,800 171,100 28,800 0 0 0 0 0 O 28,800 O 28,800 0 686,322 O 686,322 Operating Impact A three year maintenance contract is included as part of the project implementation. Any expansion to additional intersections or continuation of the pilot project beyond three years will be addressed as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.6 Program: T6.6.1 Environmental Impact Analysis: Not Applicable Relationship to Comprehensive Plan Potential Board/Commission Review: Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.7 Planning and Transportation Commission 218 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Bike path along E. Bayshore, Feb. 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Highway 101 Corridor North of San Antonio Rd. Interchange by Adobe Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2012 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2016 Revised Project Completion: Summer 202 Project Number: PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project Description This project provides funding for a new pedestrian/bicycle bridge across Highway 101 at Adobe Creek. Justification The Highway 101 Pedestrian/Bicycle Overpass project is a priority project in the City's Bicycle & Pedestrian Transportation Plan 2012, providing safe, year-round access across Highway 101 in South Palo Alto to the Bay - lands and regional employment centers. Supplemental Information 2021-2025 CIP: Budget increased to $22.9 million when the project was awarded for construction in November 2019. Additional funding of $1.5 million from Santa Clara County recognized to offset costs associated with this project. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $18.5 million. 2018-2022 CIP: The project budget has been increased by $1.0 million to include a contribution from Google toward the cost of the bridge. Additional design funding is budgeted in FY 2018. 2017-2021 CIP: The estimate for the project included in the prior budget document was $10 million. The City Council increased the total project budget to $13 million to account for construction cost escalation. The total project budget of $13 million includes a feasibility study, conceptual design, design competition, environmental assessment, and design costs. The $13 million figure does not include City staff time to support design and construction of the project 219 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Significant Changes The Highway 101 Pedestrian/Bicycle Overpass project is included in the Council Infrastructure Plan. The project will replace the existing seasonal Benjamin Lefkowitz Underpass. A Santa Clara County - Recre- ation Trails Program grant, awarded to the City in November 2012, will provide $4.0 million for the project. An additional $4.35 million will be provided by a grant from One Bay Area Grant (OBAG) Program Cycle 2. A contribution of $1.0 million from Google is also planned. Project design completed in early 2019. Caltrans granted Right -of -Way certification, encroachment permit, and Authorization of Proceed with construction (E-76) in Summer 2019. Project was issued for bids in Summer 2019 and Council awarded the construction contract in November 2019. Construction began in January 2019 and is anticipated to be completed by summer 2021. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 6,585,284 5,463,451 7,323,918 (1,860,467) 0 0 0 0 (1,860,467) 0 12,048,735 Revenue from Other Agencies 597,341 10,252,658 8,294,635 1,958,023 O 0 0 0 1,958,023 0 10,849,999 Total 7,182,616 15,716,108 15,618,552 97,556 O 0 0 0 97,556 0 22,898,724 Expenc iture Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 2,091,598 15,288,893 15,191,337 97,556 O 0 0 0 97,556 0 17,380,491 Design 5,091,018 427,215 427,215 0 0 0 0 0 0 5,51 8,233 Total 7,182,616 15,716,108 15,618,552 97,556 0 0 0 0 97,556 0 22,898,724 Operating Impact The operations and maintenance cost of the project is anticipated to be approximately $100,000 per year. Maintenance and repairs will be provided through a maintenance agreement between the City and Caltrans once construction is complete. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Program: T1.19.2 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project will require CEQA and NEPA environmental assessments. 220 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Parking Mitigation, March, 2019 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PL -15003 Parking District Implementation Description Due to City-wide economic impacts, this project is being suspended for the periods of Fiscal Year 2021 and Fiscal Year 2022. This project will fund the introduction of additional parking permit programs throughout the City. One aspect of this project is the City Council approved Residential Preferential Parking (RPP) ordinance to establish uniform procedures to implement RPP districts through the process outlined in the Municipal Code 10.50. Justification Implementing parking districts, including RPP, is a parking management strategy that regulates parking where it was previously unregulated. Parking management strategies are critical to maximizing the use of existing parking supply and prioritizing the "right space for the right use" concept. RPP prioritizes parking on residen- tial streets for residents and business who reside within the boundaries of the district. Supplemental Information 2021-2025 CIP: Due to City-wide economic impacts, this project is being suspended for the periods of Fiscal Year 2021 and Fiscal Year 2022. The name of this project was changed from Residential Preferential Parking to accommodate a broader parking district strategy. In addition this project was changed to a recurring project in anticipation of implementing future parking districts. 221 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A N/A 0 0 0 0 O 227,400 258,400 284,500 299,604 1,069,904 O 227,400 258,400 284,500 299,604 1,069,904 0 0 N/A N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A N/A N/A 0 0 0 0 0 0 0 172,800 202,200 226,600 239,967 841,567 0 54,600 56,200 57,900 59,637 228,337 O 227,400 258,400 284,500 299,604 1,069,904 0 0 0 N/A N/A N/A Operating Impact RPPs and other City parking programs are expected to have operating impacts to maintain the programs. The amounts of impact are not yet quantified and depend on the programs initiated. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Transportation Section: Motor Vehicle and Bicycle Parking Goal: T-5 Policy: T-5.1 Program: T5.11.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 222 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Quarry Road Multi -Use Path, December 2017 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Quarry Road between El Camino Real and Welch Road Managing Department: Office of Transportation IBRC Reference: Catch-up Initial Project Start: Winter 2016 Initial Project Completion: Spring 2017 Revised Project Start: N/A Revised Project Completion: Fall 2023 Project Number: PL -16000 Quarry Road Improvements and Transit Center Access Description This project provides funding for the planning, design and construction of bicycle and pedestrian improve- ments along Quarry Road between El Camino Real and Welch Road, including, but not limited to, upgraded bicycle lanes and crosswalks, innovative intersection treatments for bicyclists, and improved access to transit stops. Planning, design, and construction of new bicycle and pedestrian paths between the Palo Alto Transit Center bus depot and the intersection of Quarry Road and El Camino Real has been completed. Justification The August 2011 Development Agreement between Stanford Hospitals and Clinics, the Lucille Salter Packard Children's Hospital at Stanford, the Board of Trustees of the Leland Stanford Junior University and the City of Palo Alto obligates the City to design and construct enhancements of various pedestrian and bicycle connec- tions between the Palo Alto Intermodal Transit Center and the Stanford University Medical Center Campus (SUMC) and to also provide a connection from the future Everett Avenue area bicycle and pedestrian under - crossing to the now completed Quarry Road improvements. Stanford provided funds for these projects. New to this project is a transit improvement element. The Comprehensive Plan Update 2030 identified the need for a transit, bicycle, and pedestrian linkage between the Palo Alto Transit Center bus depot and the Quarry Road and El Camino Real intersection to improve bus transit connectivity and service efficiency. Supplemental Information 2022-2026 CIP: Funding for this project reduced by $3.2 million to align with the original pedestrian and bike path improvement scope of this project, as progress on the transit -way and Everett Avenue portions of the project are on hold while working through grade separation and other legal issues. 2021-2025 CIP: Funding for this project spread to Fiscal Year 2023 due to funding constraints and capital proj- ect prioritization. 223 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND 2020-2024 CIP: Project increased by $1.1 million to account for increased construction costs, and construc- tion moved to Fiscal Year 2022 to better align the workload with staff availability. 2019-2023 CIP: Changes include planning, design, and construction for a new bicycle, pedestrian, and tran- sitway between El Camino Real and Quarry Road and the Palo Alto Transit Center. The location, project characteristics, and funding source are consistent with the portion of the project already completed. 2018-2022 CIP: The construction of the Quarry Road improvements (signing and striping along Quarry Road) has been delayed due to underground (trenching) electrical work needed to be done by Stanford. The project delay will most likely increase the cost to complete construction due to increasing construction costs. Significant Changes This project is funded by the Stanford University Medical Center Development Agreement via transfer to the Capital Improvement Fund. Design and construction of the temporary bicycle and pedestrian Transit Center pathway was completed in Summer, 2017. The pathway is accented with seating, decorative light- ing, and new landscaping. Design and construction was also completed for bicycle and pedestrian improvements along the Quarry Road corridor between El Camino Real and Welch Road. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund (159,953) 928,400 134,400 0 0 220,800 0 220,800 0 195,247 Transfer from Stanford University Medical Ctr Fund 1,442,004 0 0 0 0 1,493,513 0 0 1,493,513 0 2,935,517 Total 1,282,046 928,400 134,400 0 0 1,714,313 0 0 1,714,313 0 3,130,759 Expenc iture Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 1,021,902 634,400 134,400 0 0 1,714,313 0 0 1,714,313 0 2,870,615 Design 260,144 294,000 0 0 0 0 0 0 0 0 260,144 Total 1,282,046 928,400 134,400 0 0 1,714,313 0 0 1,714,313 0 3,130,759 Operating Impact Street and landscaping maintenance costs are estimated to increase. As these costs are quantified, adjust- ments will be brought forward in future budgets, as necessary. 224 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-3 Policy: T-3-10 Program: T3.10.4 Environmental Impact Analysis: May Require Environmental Review Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 225 CITY OF PALO ALTO APITAL IMPROVEMENT FUND Caltrain Crossing at Charleston Road, July 2018 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Revised Project Start: N/A Revised Project Completion: Summer 2025 Project Number: PL -17001 Railroad Grade Separation and Safety Improvements Description This project, Connecting Palo Alto, is a community -based process to advance the railroad grade crossing circu- lation study and context sensitive solutions study envisioned by the City Council. It will also fund the prepara- tion of Project Study Report and environmental analysis that will be required for the City to realize its goals of advancing grade separations. Justification This project is essential to support the City Council work related to the Council rail grade separation priority. It provides engineering support, circulation studies, community engagement efforts, and other subsequent tasks needed to advance the City's goal of grade separating railroad crossings in Palo Alto. Supplemental Information 2021-2025 CIP: Funding of $1.0 million from the Stanford University Medical Center Fund programmed in this project, spread over Fiscal Years 2021 and 2022. $1.0 million of Measure B funding shifted to PO -86070, Street Maintenance. 2020-2024 CIP: Three new alternatives, Churchill, Meadow, and Charleston, were added in early 2020. Significant Changes Recent accomplishments include: - Development of conceptual plans for nine (9) alternatives identified for further review for rail grade crossings at Churchill Avenue, Meadow Drive and Charleston Road. - Successful engagement with community through Virtual Town Hall during the pandemic. - Deliberation of alternatives by Expanded Community Advisory Panel and completion of final report. 227 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET L Funding Sources Schec ule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 3,045,762 2,053,827 (1,888,306) 1,338,833 1,422,700 1,020,700 1,089,400 1,854,790 6,726,423 0 7,883,879 Revenue from Other Agencies O 2,500,000 2,500,000 500,000 1,000,000 1,000,000 1,000,000 1,000,000 4,500,000 0 7,000,000 Transfer from Stanford University Medical Ctr Fund O 500,000 500,000 500,000 0 0 0 0 500,000 0 1,000,000 Total 3,045,759 5,053,827 1,111,694 2,338,833 2,422,700 2,020,700 2,089,400 2,854,790 11,726,423 Expenditure Schec ule O 15,883,876 Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 40,637 4,260,625 344,237 2,313,088 2,422,700 2,020,700 2,089,400 2,854,790 11,700,678 0 12,085,552 Design 3,005,122 793,202 767,457 25,745 0 0 0 0 25,745 0 3,798,324 Total 3,045,759 5,053,827 1,111,694 2,338,833 2,422,700 2,020,700 2,089,400 2,854,790 11,726,423 O 15,883,876 Operating Impact Operating impacts will depend upon the grade separation alternative selected. As these costs are quanti- fied, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-15 Program: T3.15.1 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project includes the completion of the necessary environmental analysis. 228 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND Fletcher Students Using New Bike Box, April 2018 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Streets serving students, including "Walk and Roll Routes" for PAUSD Schools Managing Department: Office of Transportation IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PL -00026 Safe Routes To School Description This project provides funding for the City's Safe Routes to Schools program, including school commute plan- ning, education and encouragement activities, and capital improvements along local and collector streets that may be impacted by school commute activities. Typical capital improvements include traffic calming devices, enhanced crosswalks, and improved signage along suggested routes to school. In Fiscal Year 2022, updated school speed limit signage, traffic calming projects from prior years, and traffic studies will be pursued for locations in need of traffic calming and other safety countermeasures. Justification In collaboration with the Palo Alto Unified School District and Parent Teacher Associations, the City is leading the design and construction of capital improvements for suggested routes to school, helping to reduce risks to students and encouraging more families to use alternatives to driving. The award of a grant from the Santa Clara Valley Transportation Authority (VTA) is for construction that includes enhanced signage, striping and buffers on South Palo Alto bikeways. Construction is slated for Fiscal Year 2023. Significant Changes The City was awarded a Vehicle Emissions Reductions Based at Schools (VERBS) grant of $0.9 million for the South Palo Alto bikeway projects mentioned above. The local match is $0.8 million. Both amounts are included in the 2022-2026 CIP, and construction is scheduled for Fiscal Year 2023. 229 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year 1 Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 882,500 243,272 371,451 179,700 725,677 142,100 145,018 1,563,946 0 N/A Revenue from Other Agencies N/A 459,677 0 459,677 459,677 0 0 0 919,354 0 N/A Transfer from Gas Tax Fund N/A 90,000 90,000 100,000 100,000 100,000 100,000 100,000 500,000 0 N/A Total N/A 1,432,177 333,272 931,128 739,377 825,677 242,100 245,018 2,983,300 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 601,002 152,825 245,400 704,377 790,677 217,100 219,268 2,176,822 0 N/A Design N/A 831,175 180,447 685,728 35,000 35,000 25,000 25,750 806,478 0 N/A Total N/A 1,432,177 333,272 931,128 739,377 825,677 242,100 245,018 2,983,300 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Planning and Transportation Commission Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.4 Program: T6.4.2 Relationship to Comprehensive Plan Potential Board/Commission Review: Secondary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.16 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 230 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PL -05030 Installation of new traffic signal equipment at Embarcadero Road and Middlefield Road, April 2018 Traffic Signal and Intelligent Transportation Systems Description This project provides funding for the design, construction, and upgrades of traffic signals, traffic signal com- munications networks, signal performance/surveillance projects for transportation use, and maintenance of the City's traffic signal central management system. The project includes the replacement of traffic signal con- trollers/cabinets, video detection systems, and other field equipment. Justification Traffic signal upgrades are essential in maintaining traffic safety and improving roadway operations including the reduction of roadway congestion with traffic signal re -timing projects. To accomplish this, there is a need to add new traffic signal equipment at locations throughout the city. This project replaces or adds traffic signal controller inventory in the field with new controllers and expands the current central management system to allow for communications to all signalized intersections. The new controllers enable additional traffic signal timing strategies and improve the operations of the City's traffic signals. Supplemental Information 2020-2024 CIP: Although anticipated last fiscal year, this project will not include a new signal at Hamilton and Waverly since construction of a new downtown garage at that site is not proceeding at this time. An additional $900,000 from the San Antonio/West Bayshore Transportation Impact Fund has been added in Fiscal Year 2020 for traffic signal improvements at San Antonio and E. Charleston. Significant Changes Funding from this project contributes to implementation of detection upgrades, accessible pedestrian buttons, adaptive signal timing, flashing pedestrian beacons, and electronic speed feedback. 231 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 204,010 204,010 285,450 216,950 347,500 451,400 502,292 1,803,592 0 N/A Revenue from Other Agencies N/A 1,000,000 1,000,000 300,000 300,000 300,000 300,000 300,000 1,500,000 0 N/A Transfer from Traffic Impact Fee Fund N/A 400,000 400,000 395,000 395,000 395,000 395,000 395,000 1,975,000 0 N/A Total N/A 1,604,010 1,604,010 980,450 911,950 1,042,500 1,146,400 1,197,292 5,278,592 0 N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 1,542,210 1,542,210 916,750 846,350 974,900 1,076,800 1,125,604 4,940,404 0 N/A Design N/A 61,800 61,800 63,700 65,600 67,600 69,600 71,688 338,188 0 N/A Total N/A 1,604,010 1,604,010 980,450 911,950 1,042,500 1,146,400 1,197,292 5,278,592 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Traffic Delay and Congestion Goal: T-2 Policy: T-2.1 Program: T2.1.1 Relationship to Comprehensive Plan Potential Board/Commission Review: Secondary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-6 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. Planning and Transportation Commission 232 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET APITAL IMPROVEMENT FUND New Crosswalk at Colorado Ave and Sandra Place, June 2018 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PL -12000 Transportation and Parking Improvements Description This project provides funding for the implementation of traffic safety projects including miscellaneous road- way neighborhood traffic calming improvements, local traffic studies, response to 311 requests, and parking improvements. Justification Traffic calming is identified as a high priority in the adopted Transportation element of the Comprehensive Plan. Traffic studies and miscellaneous traffic calming improvements help to improve the quality of life for resi- dents and visitors. Throughout the year, staff receives ongoing improvement requests that would be funded through this CIP. Significant Changes A few of the recent accomplishments of this project include: - Installation of Middlefield North Safety improvements - Signing and striping improvements along Middlefield Road between Forest Avenue and Lowell Avenue - Addressed hundreds of Palo Alto 311 service requests submitted by constituents - Planning and design of the Crescent Park Traffic Calming project 233 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 574,679 574,679 510,400 536,800 595,200 675,500 709,076 3,026,976 N/A 574,678 574,678 510,400 536,800 595,200 675,500 709,076 3,026,976 0 0 N/A N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A 438,127 438,127 435,400 461,800 220,200 300,500 322,826 1,740,726 N/A 136,551 136,551 75,000 75,000 375,000 375,000 386,250 1,286,250 N/A 574,678 574,678 510,400 536,800 595,200 675,500 709,076 3,026,976 0 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Secondary Connection Planning and Transportation Commission Element: Transportation Section: Streets Goal: T-4 Policy: T-4.2 Program: T4.2.1 Relationship to Comprehensive Plan Potential Board/Commission Review: Element: Transportation Section: Road Safety Goal: T-6 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 234 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 235 UBBERLEY PROPERTY INFRASTRUCTURE FUND Overview The Cubberley Property Infrastructure Fund accounts for expenditures related to the maintenance and renovation of the Cubberley Community Center property, which was formerly Cubberley High School from 1955 to 1979. Due to budget constraints resulting from the passage of Proposition 13 and declining enroll- ment, the Palo Alto Unified School District (PAUSD) was forced to close and sell school properties, includ- ing Ellen Fletcher Middle School (formerly Terman Middle School), which the City of Palo Alto acquired, while PAUSD retained ownership of the Cubberley site. In 1989, the City and PAUSD entered into a lease agreement with the City providing annual revenue to PAUSD in exchange for 1) a lease of the 35 -acre Cub- berley site; 2) a Covenant Not to Develop for five other neighborhood school sites; and 3) an agreement that PAUSD provide space for extended day care at each of the eleven remaining elementary school sites. Cubberley Fund Capital Expenditures $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Proposed Projected Projected 236 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND In 2001, the City relinquished ownership of the Ellen Fletcher (formerly Terman) site in exchange for owner- ship of eight acres of the Cubberley site. After several lease extensions and amendments in the years fol- lowing, a restructured 5 -year lease agreement was finalized in 2014. As part of the 2014 lease agreement, the 1989 Covenant Not to Develop clause, which required the City to transfer $1.86 million to the school district, was eliminated and the funds were dedicated towards repairing, renovating and/or improving the Cubberley site, which is jointly owned by the City and PAUSD. On July 1, 2020 a new 54 -month lease began that reduced the amount of PAUSD building space leased by the City and included reimbursements from PAUSD for maintenance and repairs by the City. The budget for the Cubberley Property Infrastructure Fund is divided into two project categories: Build- ings and Facilities and Parks and Open Space. Additional categories may be established in future years once needs are identified through the Master Plan process. Facility Inventory CLASSIFICATION QUANTITY City -owned acres 8 PAUSD-owned acres 27 Total square footage of buildings 175,540 (94,402 City -owned) Parking spaces 750 (130 City -owned) Artist studios 22 Dance studios 3 Schools 2 Childcare facilities 2 Buildings and Facilities The Buildings and Facilities category accounts for the projects funded to maintain the facilities on the Cub- berley Community Center campus. Recent Accomplishments Completed Cubberley Building Management System. Completed roof repairs on several wings. Completed exterior building repairs and repaired damaged gutters. • Removed asbestos flooring and installed new flooring in some rental classrooms. • Addressed safety issues identified concerning asphalt, sidewalk, and trees. 2022-2026 Capital Improvement Program For the 2022-2026 Capital Improvement Program (CIP), $5.1 million is budgeted, with $0.9 million allo- cated in Fiscal Year 2022 for two projects in the Buildings and Facilities category. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 237 BBERLEY PROPERTY INFRASTRUCTURE FUND • Cubberley Roof Replacements (Fiscal Year 2022: $0.7 million; 5 -Year CIP: $4.5 million) • Cubberley Repairs (Fiscal Year 2022: $0.2 million; 5 -Year CIP: $0.6 million) Non -Recurring Projects • There are no non -recurring Building and Facilities projects in the 2022-2026 CIP. Parks and Open Space The Parks and Open Space category accounts for projects that maintain Cubberley outdoor space and facilities improvements. 2022-2026 Capital Improvement Program For the 2022-2026 CIP, $0.3 million is budgeted and allocated in Fiscal Year 2022 for one project in the Parks and Open Space category. Non -Recurring Projects • Cubberley Field Restrooms (Fiscal Year 2022 and 5 -Year CIP: $0.3 million) Cubberley Property Infrastructure Fund Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Revenue from Other Agencies CB -16002 Cubberley Roof Replacements 0 O 0 320,000 0 0 785,000 1,105,000 Revenue from Other Agencies Total 0 O 0 320,000 0 0 785,000 1,105,000 Transfer from the General Fund General Fund Annual Capital Transfer 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Transfer from the General Fund Total 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Total Sources 1,864,248 1,864,248 1,864,248 2,184,248 1,864,248 1,864,248 2,649,248 10,426,240 USE OF FUNDS Buildings and Facilities CB -19001 Cubberley Building Management Systems 350,000 350,000 0 0 0 0 0 0 CB -16001 Cubberley Community Center Master Plan 27,133 27,133 0 0 0 0 0 0 CB -17001 Cubberley Repairs 858,522 233,522 206,600 106,800 111,200 110,500 112,000 647,100 CB -16002 Cubberley Roof Replacements 985,455 985,455 686,500 912,800 1,030,000 1,002,000 819,000 4,450,300 Buildings and Facilities Total 2,221,110 1,596,110 893,100 1,019,600 1,141,200 1,112,500 931,000 5,097,400 238 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET {CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Property Infrastructure Fund(Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total Parks and Open Space CB -17002 Cubberley Field Restroom 338,851 4,064 334,787 0 0 0 0 334,787 CB -19000 Cubberley Track and Field Replacement 101,652 913 0 0 0 0 0 0 Parks and Open Space Total 440,503 4,977 334,787 0 0 0 0 334,787 Total Uses 2,661,613 1,601,087 1,227,887 1,019,600 1,141,200 1,112,500 931,000 5,432,187 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 239 CITY OF PALO ALTO Buildings and Facilities CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 241 CITY OF PALO ALTO UBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Pavement, 2016 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: CB -17001 Cubberley Repairs Description This project provides funding to make repairs and minor improvements at the Cubberley Community Center. Work completed under this project may include items such as painting, sidewalk repairs, breezeway pavement resurfacing, landscaping improvements, minor equipment replacement, and improvements to interior finishes. Justification This project allows minor improvements to occur that will address safety concerns, functionality of building systems, and aesthetics. Supplemental Information 2022-2026 CIP: Pavilion ceiling tile replacement, Theater lobby carpet replacement, and Wing M hallway floor rehabilitation remain major projects. 2021-2025 CIP: All projects pushed out one year due to staffing constraints. 2020-2024 CIP: Major projects for FY 2020 will include Pavilion ceiling tile replacement, Theater lobby carpet replacement, and Wing M hallway flooring and carpet replacement. 2019-2023 CIP: This project has shifted from non -recurring to recurring to address repairs needed annually throughout the property. Funding will continue to be allocated on an annual basis until completion of the Cub- berley Master Plan. 2017-2021 CIP: Project established. 243 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes Repairs in various parts of the facility are scheduled on a per year basis. Funding is programmed for exte- rior maintenance, repairs to concrete and asphalt, tree removals, and interior maintenance and repairs including heating and ventilation, radiant floor heating, lighting, and painting. Func ing Sources Schecule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Cubberley Property Infrastructure Fund N/A 858,522 233,522 206,600 106,800 111,200 110,500 112,000 647,100 O N/A Total N/A 858,522 233,522 206,600 106,800 111,200 110,500 112,000 647,100 Expenc O N/A iture Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Project Phase iv Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 858,522 233,522 206,600 106,800 111,200 110,500 112,000 647,100 O N/A Total N/A 858,522 233,522 206,600 106,800 111,200 110,500 112,000 647,100 O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 244 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET UBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Wing P, January 2015 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: CB -16002 Cubberley Roof Replacements Description This project provides funding for the replacement or restoration of failing roofs at the Cubberley Community Center. The Palo Alto Unified School District (PAUSD) reimburses the City for work completed on PAUSD owned buildings. Justification Most of the existing mineral cap roofs at Cubberley have exceeded their useful lives and are in poor condition. Rehabilitation is needed to prevent significant problems that may cause structural damage to buildings. In some cases, a more cost-effective roof restoration process is planned while in other cases a full replacement is necessary. A fluid, reinforced waterproofing system can be applied over the existing roof that also meets cur- rent cool roofing codes to optimize energy efficiency. Supplemental Information 2022-2026 CIP: Changes to scheduled roof replacement work noted below. Additional work results in an increased need in funding of approximately $2.4 million in this project over the 5 -year CIP compared to the 2021-2025 CIP. Approximately $1.1 million will be reimbursed by PAUSD. 2021-2025 CIP: Cubberley Wings H and D were moved to FY21 while Wings Tl and T2 were move to FY 2023. Wing A was added for FY25. 2020-2024 CIP: Cubberley Wings F and FH were postponed to FY 2020 from FY 2019 to prioritize Wings J and K from FY 2021 to FY 2019. 2016-2020 CIP: Project established in the Cubberley Property Infrastructure Fund. Funding was allocated in prior years for roofing replacements at Cubberley Community Center in the Capital Improvement Fund. Fund - 245 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND ing is now recommended in the Cubberley Property Infrastructure Fund for this purpose, consistent with the revised lease agreement with the Palo Alto Unified School District, approved by the City Council in 2014. Significant Changes Facilities scheduled for re -roofing with a fluid applied system or for major repairs are: Fiscal Year 2022: Cubberley Wing H (from FY 2021) Fiscal Year 2023: Cubberley Pavilion Flat Section and Wing I (added) Fiscal Year 2024: Cubberley Wings D (From FY 2021), C (added), and E (added) Fiscal Year 2025: Cubberley Wings T1 and T2 (both from FY 2023), Wings U (from FY 2024) and V (added) Fiscal Year 2026: Cubberley Wing A (from FY 2025) and B (added) Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Cubberley Property Infrastructure Fund N/A 985,456 985,456 686,500 592,800 1,030,000 1,002,000 34,000 3,345,300 0 N/A Revenue from Other Agencies N/A 0 0 0 320,000 0 0 785,000 1,105,000 0 N/A Total N/A 985,455 985,455 686,500 912,800 1,030,000 1,002,000 819,000 4,450,300 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 985,455 985,455 686,500 912,800 1,030,000 1,002,000 819,000 4,450,300 0 N/A Total N/A 985,455 985,455 686,500 912,800 1,030,000 1,002,000 819,000 4,450,300 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. 246 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Historic Resources Board Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 247 CITY OF PALO ALTO Parks and Open Space CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 249 CITY OF PALO ALTO Cubberley Fields, February 2016 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Revised Project Start: Fall 2019 Revised Project Completion: Winter 2022 Project Number: CB -17002 Cubberley Field Restroom Description This project provides the installation of a prefabricated restroom at the Cubberley Community Center Fields. Justification This project will provide a restroom facility for the Cubberley Community Center Fields to accommodate inten- sive sports league and recreational usage. The facility consists of soccer and softball fields as well as tennis courts and a running track. It is the City's largest field complex without a restroom. Supplemental Information 2022-2026 CIP: This project was delayed from being completed in Fiscal Year 2021 to Fiscal Year 2022 due to staffing constraints. 2021-2025 CIP: This project was delayed from being completed in Fiscal Year 2020 to Fiscal Year 2021 due to staffing constraints. 2020-2024 CIP: This project was delayed from being completed in Fiscal Year 2019 to Fiscal Year 2020 due to staffing constraints and issues purchasing the prefabricated restroom. 2019-2023 CIP: Funding has been increased by $150,000 due to the placement, associated utility connections, and updated cost estimates. 2017-2021 CIP: Project established. 251 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years 5 Year CIP Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Beyond 5 Year CIP Total Cubberley Property Infrastructure Fund 116,521 338,851 4,064 334,787 0 0 0 O 334,787 O 455,372 Total 116,516 338,851 4,064 334,787 0 0 0 O 334,787 O 455,367 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 13,589 335,900 1,113 334,787 0 0 0 0 334,787 0 349,489 Design 102,927 2,951 2,951 0 0 0 0 0 0 0 105,878 Total 116,516 338,851 4,064 334,787 0 0 0 O 334,787 O 455,367 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and maintenance costs are estimated to be $16,500 in Fiscal Year 2022 and increase by 3 percant annually thereafter. These costs will be included as part of the City's custodial contract Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible categorical exemption from CEQA under section 15301. 252 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ENTERPRISE FUND PROJECTS PAL O ALT.ALTO CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 253 CITY OF PALO ALTO AIRPORT FUND CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 255 AIRPORT FUND Overview The Airport Fund Capital Improvement Program (CIP) accounts for activities related to the construction and replacement of infrastructure necessary to operate and maintain the airport. The Palo Alto Airport (PAO) is a federally obligated airport, which receives federal funds for airport capital improvement projects based on Federal Aviation Administration (FAA) established grant assurances that airport operators must adhere to in order to receive funds. For detailed information on the maintenance and operations of the air- port, please refer to the Airport Fund section in the Operating Budget. The 2022-2026 CIP includes projects totaling $7.5 million with Fiscal Year 2022 projects totaling $0.9 million. The FAA provides grants to public agencies for the planning and development of public -use airports and started reimbursing up to 100 percent of the non -salary cost of eligible projects. Prior to FY 2021, FAA reimbursements were up to 90 percent for eligible projects. Staff intends to continue applying for FAA grants for eligible capital improvement projects to ensure a safe and well -maintained airport. Staff will also apply for state grant -matching opportunities when available. The budget for the Airport Fund CIP is divided into two categories: Airport Apron, Runways, and Taxiways and Airport Facilities. Airport Fund Capital Expenditures $20,000,000 $16,000,000 $12,000,000 $8,000,000 $4,000,000 $0 p ♦1 / 1 1 1 1 1 1 1 1 I ♦ 1 I• FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Proposed Projected Projected 256 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET AIRPORT FUND Airport A aron, Runways, and Taxiways The Airport Apron, Runways, and Taxiways category accounts for the design and construction of improve- ments and enhancements, which include pavement, lighting, drainage, and perimeter fencing. The Palo Alto Airport includes one runway of approximately 2,400 feet in length, one parallel taxiway of the same length, and four connector taxiways for entering and exiting the runway. In Fiscal Year 2015, staff con- ducted a survey to determine the pavement condition index (PCI) values for all airfield pavement. PCI val- ues are rated as follows: 80+ = very good or excellent, 70-79 = good, 60-69 = fair, 50-59 = at risk, 25-49 = poor, 0-24 = failed. Based on visual inspection, the average apron PCI value was 36, indicating the need for full pavement reconstruction. The apron score of 36 is anticipated to improve when the next PCI evaluation is conducted with the completion of the Airport Apron Reconstruction (AP -16000) project in FY 2022. The average PCI target range anticipated is a score between 75-80. Infrastructure Inventory - Summary of Air port Taxiways CLASSIFICATION DESCRIPTION Apron or Ramp 468 Tie -down spots Runway 1 2443 x 70 feet Taxiway 5 4 connector taxiways 1 parallel taxiway Rece:;-° -.N..nents • Completed the Facilities Electrical Improvement project for the 1901 Embarcadero Road office building. • Started construction and completed the first half of Phase I I I of the Airport Apron Reconstruction Project (AP -16000) utilizing an FAA grant reimbursement awarded for 100 percent of the eligible project costs. This is the final phase of the project. 2022-2026 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects There are three non -recurring projects scheduled in the 2022-2026 CIP: Airfield Electrical Improvements (5 -year CIP: $5.3 million) Airport Apron Layout Reconstruction (Fiscal Year 2022 and 5 -year CIP: $0.1 million) Runway and Taxiway Reconstruction and Drainage Improvements (5 -year CIP: $0.7 million) The FAA prioritized the Apron Reconstruction project to be completed before all other airport projects, deferring the Airfield Electrical Improvements project to Fiscal Year 2024 and the Runway and Taxiway AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 257 AIRPORT FUND Reconstruction and Drainage Improvements project to Fiscal Year 2026. In 2015, the FAA requested a Pavement Maintenance Management Plan (PMMP) to document conditions and prioritize future airport pavement projects. The completed PMMP showed all areas in disrepair, with the apron being most critical. In total, the Apron Reconstruction project will reconstruct 38 acres of pavement, and the final phase of construction costs and associated grant reimbursements for this multi -phased project is scheduled to be completed in Fiscal Year 2022. The Airport will proceed with the Airfield Electrical Improvement and Runway and Taxiway Reconstruction and Drainage Improvements projects provided the Airport receives FAA funding in subsequent fiscal years. These projects will upgrade the taxiway and runway lighting to new FAA standards and include LED lights to reduce electrical usage as well as complete lower priority repairs and drainage improvements not included in the Apron Reconstruction. Airport Facilities The Airport Facilities category accounts for buildings, security systems, parking lot and all other infrastruc- ture improvements. Prior to April 2017, Fixed Base Operators (FBO) leased spaces at the Airport and were responsible for the maintenance of their structures, with the exception of the terminal. In April 2017, the FBO leases expired and the City became responsible for the maintenance of these structures. Interim lease agreements between the City and existing businesses were executed with the understanding that agreements will be renegotiated based on the completion of the Airport Layout Plan project (AP - 21000). The Airport anticipates FAA grant funding for AP -21000 in Fiscal Year 2022. A new Airport Temporary Office Building project (AP -22001) will install and furnish modular buildings donated to the Airport by the Palo Alto Unified School District (PAUSD) to provide office space for airport staff as well as terminal space for the public. Infrastructure Inventory - Summary of Airport Facilities CLASSIFICATION DESCRIPTION Buildings 2 Offices Hangars 12 Medium Conventional Box Hangar Hangars 2 Large Conventional Box Hangar Hangars 45 Small Nested T -Hangar Hangars 3 Large Conventional Multi -Aircraft Hangar Trailers 2 Airport Terminal Building and Offices 2022-2026 Capital Improvement Program riecuu-ing rj0rojects There are no recurring projects scheduled at this time. 258 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET AIRPORT FUND Non -Recurring Projects There are three non -recurring projects during the 2022-2026 CIP: • Airport Layout Plan (Fiscal Year 2022 and 5 -Year CIP: $0.7 million) • Airport Temporary Office Buildings (Fiscal Year 2022: $0.1 million; 5 -year CIP: $0.2 million) • Automated Weather Observation System (AWOS) (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.6 million) The Airport Layout Plan is required by the FAA to ensure grant eligibility and will include an evaluation of the business and sustainability needs at the Airport to assess existing facilities and planned development, air traffic activity, noise contours, environmental documentation, sea -level rise adaptation, and 20 -year demand forecasts. The Airport Temporary Office Buildings project will install and refurbish existing modular buildings donated by the PAUSD and already on -site at the Airport. The site preparation, and a majority of utilities, are included in the Phase I I I Airport Apron Reconstruction project. Funding in this project will finalize installation of the buildings and the Furniture, Fixtures, & Equipment (FF&E) needed to provide adequate office space for airport staff as well as terminal space for the public. The AWOS will provide accurate airport specific weather advisory to pilots 24 hours a day. Currently, air- port weather is only provided by the Air Traffic Control Tower during operating hours. Airport Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Revenue from Other Agencies AP -16000 Airport Apron Reconstruction 331,605 331,605 O 0 0 0 0 0 Revenue from Other Agencies Total 331,605 331,605 O 0 0 0 0 0 Revenue from the Federal Government AP -19001 Airfield Electrical Improvements 0 0 0 0 433,350 3,997,800 0 4,431,150 AP -16000 Airport Apron Reconstruction 19,392,962 14,815,473 0 0 0 0 0 AP -21000 Airport Layout Ran 0 0 544,500 0 0 0 0 544,500 AP -19000 Automated Weather Observation System (AWOS) 0 0 79,200 311,850 0 0 0 391,050 AP -22000 Runway and Taxiway Reconstruction and 0 0 0 0 0 0 420,300 420,300 Drainage Improvements Revenue from the Federal Government Total 19,392,962 14,815,473 623,700 311,850 433,350 3,997,800 420,300 5,787,000 Total Sources 19,724,567 15,147,078 623,700 311,850 433,350 3,997,800 420,300 5,787,000 USE OF FUNDS Airport Apron, Runways, and Taxiways AP -19001 Airfield Electrical Improvements 0 0 0 0 640,500 4,626,000 0 5,266,500 AP -16000 Airport Apron Reconstruction 18,208,979 18,208,979 50,800 0 0 0 0 50,800 AP -22000 Runway and Taxiway Reconstruction and 0 0 0 0 0 0 653,100 653,100 Drainage Improvements AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 259 Airport (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total Airport Apron, Runways, and Taxiways Total 18,208,979 18,208,979 50,800 0 640,500 4,626,000 653,100 5,970,400 Airport Facilities AP -20000 Airport Facilities Electrical Improvements 146,467 146,467 0 0 0 0 0 0 AP -21000 Airport Layout Plan 0 0 711,500 30,000 0 0 0 741,500 AP -22001 Airport Temporary Office Buildings 0 0 60,000 121,000 0 0 0 181,000 AP -19000 Automated Weather Observation System (AWOS) 0 0 98,200 489,500 20,000 0 0 607,700 Airport Facilities Total 146,467 146,467 869,700 640,500 20,000 0 0 1,530,200 Total Uses 18,355,446 18,355,446 920,500 640,500 660,500 4,626,000 653,100 7,500,600 260 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Airport Apron, Runways, and Taxiways AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 261 CITY OF PALO ALTO Airfield Electrical, July 2017 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2019 Initial Project Completion: Summer 2020 Revised Project Start: Fall 2023 Revised Project Completion: Spring 2025 Project Number: AP -19001 Airfield Electrical Improvements Description This project provides funding for electrical and lighting improvements to the airfield. Justification The last known airfield electrical improvements were performed in 1993. Results of the electrical assessment conducted as part of the Airport Apron Reconstruction project will inform the necessary above ground electri- cal infrastructure needs including lighting, signage, and possible vault modifications. Supplemental Information 2021-2025 CIP: The FAA deferred grant funding for this project from Fiscal Year 2023 to Fiscal Year 2024. Funding was increased due to project design cost estimates. 2020-2024 CIP: This project was changed from four phases to three phases and moved up from Fiscal Year 2024 to Fiscal Year 2023, in conjunction with the Airport Apron Reconstruction project (AP -16000). The proj- ect was increased to anticipate extra costs that are likely to result from the Airport Layout Plan in order to meet FAA design standards such as costs for the emergency generator, vault building, runway end identifier lights (REIL), precision approach path indicator (PAPI) units, and windcone installation. 2019-2023 CIP: The FAA deferred grant funding for this project from Fiscal Year 2019 to Fiscal Year 2024 to complete the Airport Apron Reconstruction project (AP -16000). Significant Changes The design and construction of underground infrastructure being utilized will be completed in the Airport Apron Reconstruction project. LED lighting may be installed for greater efficiency and to comply with City sustainability goals. 263 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Airport Fund Revenue from the Federal Government Total 0 0 0 0 0 0 0 0 0 0 O 207,150 628,200 O 433,350 3,997,800 O 0 0 640,500 4,626,000 O 835,350 0 4,431,150 O 5,266,500 O 835,350 O 4,431,150 O 5,266,500 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 O 0 O 0 4,626,000 O 640,500 0 O 640,500 4,626,000 0 4,626,000 O 640,500 O 5,266,500 0 4,626,000 O 640,500 O 5,266,500 Operating Impact This project is anticipated to have operating expenses related to pavement maintenance. As these costs are quantified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. 264 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET IRPORT FUND Airport Apron, March 2019 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Spring 2020 Revised Project Start: N/A Revised Project Completion: Summer 2022 Project Number: AP -16000 Airport Apron Reconstruction Description This project provides funding for the design and reconstruction of the Palo Alto Airport apron in multiple phases within the existing footprint. Justification The pavement surfaces at the airport are failing and uneven and the need to reconstruct the aircraft parking apron is critical to airport safety. The City conducted a Pavement Management Study in Fiscal Year 2015 to determine the pavement condition index (PCI) and to assist in prioritization of pavement improvement proj- ects. The average apron PCI value from the study was 36, which indicated a need for full pavement reconstruc- tion. Supplemental Information 2021-2025 CIP: Additional funding was added for construction to offset inflation of material prices and scope changes to meet new FAA subgrade treatment standards. The FAA is funding 100 percent of eligible project costs to complete Phase I I I. 2020-2024 CIP: Funding for the Airport Apron Reconstruction project was scheduled in FY 2019 for Phase I I I in FY 2020 and Phase IV in FY 2021. Now, both phases of the project have been combined into Phase III, with the final year of construction in FY 2021. 2019-2023 CIP: The apron reconstruction costs substantially increased from the previous estimate of $18.0 mil- lion to $39.3 million. Budget estimates for the project increased to include all remaining phases of the project as well as reconstruction design changes, solar infrastructure, and construction escalation costs identified while constructing Phase I. 265 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2018-2022 CIP: Due to the findings of a geotechnical study, the subgrade requires more stabilization. The FAA recognizing the safety implications, has agreed to accelerate funding to expedite pavement correc- tions. Funding of $17.3 million added to the project to account for the multiple phases of this project over the 5 -year CIP. 2017-2021 CIP: Additional funding of $715,845 in Fiscal Year 2017 to complete Phase I. 2016-2020 CIP: Project established. Significant Changes This project is being implemented in multiple phases. Design commenced in FY 2016 and was completed in FY 2017. Construction began in FY 2018 and is expected to be complete in FY 2022. Construction of Phase I was completed in June 2018 and Phase II was completed in June 2020. FAA grants funded 90 percent of design and construction costs for Phases I and I I . Construction of Phase I I I is anticipated to begin in Fall 2020 and will receive 100 percent funding from the FAA for eligible project costs. Additionally, the FAA will use the average apron PCI information to prioritize the Palo Alto Airport against other airport applicants. Due to the condition of the airport infrastructure, staff anticipates the Palo Alto Airport will rank high in eligibility for grant funding of this project. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Airport Fund 644,795 (1,515,586) 3,061,903 50,800 0 0 0 0 50,800 0 3,757,498 Revenue from Other Agencies 0 331,605 331,605 0 0 0 0 0 0 0 331,605 Revenue from the Federal 23,091,644 19,392,962 14,815,473 0 0 0 0 0 0 0 37,907,117 Government Total 23,736,433 18,208,979 18,208,979 50,800 0 0 0 0 50,800 0 41,996,212 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 21,941,585 18,206,953 18,206,953 50,800 0 0 0 0 50,800 0 40,199,338 Design 1,794,848 2,026 2,026 0 0 0 0 0 0 0 1,796,874 Total 23,736,433 18,208,979 18,208,979 50,800 0 0 50,800 0 41,996,212 Operating Impact This project will have operating expenses related to pavement maintenance for asphalt slurry seal esti- mated every five years. As these costs are quantified, adjustments will be brought forward in future bud- gets, as necessary. 266 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 267 CITY OF PALO ALTO AIRPORT FUND Runway and Taxiway, July 2017 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2014 Initial Project Completion: Summer 201° Revised Project Start: Summer 2025 Revised Project Completion: Summer 2026 Project Number: AP -22000 Runway and Taxiway Reconstruction and Drainage Improvements Description This project will provide funding for the design and implementation of runway and taxiway reconstruction and drainage improvements for the Palo Alto Airport. Justification In 2015, the Airport Pavement Management Plan identified integrity deficiencies beyond the immediate safety concerns addressed in the Airport Apron Reconstruction project (AP -16000). This project will address the lower priority repairs and drainage improvements after the Airport Apron Reconstruction project is completed in Fall 2022. Supplemental Information 2021-2025 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2024 to Fiscal Year 2026. 2020-2024 CIP: This CIP is pending FAA grant funding in Fiscal Year 2024. 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2022 to Fiscal Year 2024 to complete the Airport Apron Reconstruction project (AP -16000). Funding Sources Schedule Funding Sourc 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Airport Fund 0 0 0 0 0 0 0 232,800 232,800 416,750 649,550 Revenue from the Federal Government 0 0 0 0 0 0 420,300 420,300 3,755,750 4,176,050 Total 0 0 0 0 0 0 653,100 653,100 4,172,500 4,825,600 269 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 0 0 0 0 0 3,606,000 3,606,000 Design 0 0 0 0 0 0 0 653,100 653,100 566,500 1,219,600 Total 0 0 0 0 0 0 0 653,100 653,100 4,172,500 4,825,600 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. 270 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Airport Facilities AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 271 CITY OF PALO ALTO AIRPORT FUND Airport Layout, March 2019 Airport Layout Plan Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2021 Initial Project Completion: Summer 2022 Revised Project Start: Summer 2021 Revised Project Completion: Spring 2022 Project Number: AP -21000 Description This project provides funding for an update to the Airport Layout Plan (ALP), including a narrative report and environmental study. Justification The ALP serves as a critical planning tool that depicts both existing facilities and planned development for an airport and is required by the FAA to ensure eligibility for the highest level of grant funding available for con- struction of safety and infrastructure improvements. A key objective of airport planning is to assure the effec- tive use of airport resources to satisfy aviation demand in a financially feasible manner. Additionally, the plan will include air traffic activity, noise contours, environmental documentation, and 20 -year demand forecasts. Supplemental Information 2021-2025 CIP: Funding increased due to revised engineer estimate. This project is dependent on FAA funding for Fiscal Year 2022. 2020-2024 CIP: Grant funding from the FAA was moved from Fiscal Year 2023 to Fiscal Year 2021. The antici- pated increases in cost includes additional scope to complete a required airspace study identified by the FAA. 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2021 to Fiscal Year 2023 to complete the Airport Apron Reconstruction project (AP -16000). 273 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Airport Fund Revenue from the Federal Government Total O 0 0 167,000 O 0 0 544,500 O 0 0 711,500 30,000 0 0 0 197,000 0 0 0 0 544,500 30,000 0 0 0 741,500 O 197,000 0 544,500 O 741,500 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design Total 0 0 0 0 0 711,500 0 711,500 30,000 30,000 0 0 0 0 0 741,500 0 741,500 0 741,500 O 741,500 Operating Impact This project is not anticipated to impact operating costs in the future. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Program: L10.1.2 Environmental Impact Analysis: Requires Environmental Review Planning and Transportation Commission Architectural Review Board 274 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Modular office buildings at the Palo Alto Airport Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2021 Initial Project Completion: Winter 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: AP -22001 Airport Temporary Office Buildings Description This project will provide funding for the installation and Furniture, Fixtures, & Equipment (FF&E) of existing temporary modular buildings at the airport to provide adequate office space for airport staff as well as termi- nal space for the public. Justification The current terminal at the airport does not provide adequate space for staff or the flying public. The airport has also experienced an increase in chartered flights that are not expected to wane. The Civil Air Patrol, Cali- fornia Disaster Airlift Relief Team, and Palo Alto Pilots Association will also use this space for their meetings. Additionally, these modular buildings would also provide additional office space for airport staff. This project would install and refurbish existing modular buildings already on -site at the airport. The site prepa- ration, and a majority of utilities, are included in the Phase I I I Airport Apron Reconstruction project (AP -16000) that will be completed Summer 2021. The funding in Fiscal Year 2022 will be used to place one of these buildings at the terminal to be used by staff and Airport visitors. The funding in Fiscal Year 2023 will be used to place the other two buildings to provide space for non-profit organizations that provide services at the Airport. Supplemental Information 2022-2026 CIP: Project established during FY 2022. Significant Changes The Airport will start the Sustainable Airport Comprehensive Plan in Fiscal Year 2022. This plan will guide the Airport's development over the next 20 years and will address permanent airport terminal needs to meet cur- rent and anticipated future demands of the Palo Alto Airport. 275 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Airport Fund 0 O 0 60,000 121,000 O 0 0 181,000 O 181,000 Total 0 O 0 60,000 121,000 O 0 0 181,000 O 181,000 Expenditure Schedule Project Phase 1 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total 0 0 0 0 O 60,000 121,000 O 60,000 121,000 0 0 0 0 O 181,000 O 181,000 0 181,000 O 181,000 Operating Impact This Project will have ongoing operating expenses related to the foundation and installation of the modular buildings. As these costs are quantified, adjustments will be brought forward in future budgets as neces- sary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under section 15301. 276 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET AIRPORT FUND Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2019 Initial Project Completion: Summer 202' Revised Project Start: Summer 2022 Revised Project Completion: Summer 2 Project Number: AP -19000 Automated Weather Observation System, July 2017 Automated Weather Observation System (AWOS) Description This project provides funding for a new weather information system to be installed at the Palo Alto Airport. Justification The FAA tower is staffed from 7:00am to 9:00pm and uses ceilometers, wind indicators, altimeters, and known distances to communicate weather and visibility to users. The new Automated Weather Observation System (AWOS) will provide users more information about weather conditions, feed all weather services, and give present weather 24 hours a day, 7 days a week. Providing users with accurate and up-to-date weather informa- tion is essential to the safe and economic operation of the airport. Supplemental Information 2021-2025 CIP: Project Funding was split between two phases. Phase I for design and Phase II for construction. 2020-2024 CIP: This project was moved from Fiscal Year 2024 to Fiscal Year 2022 by the FAA so that grant funding for 90 percent of the project cost will most likely be available. Design will begin in Fiscal Year 2022 and construction will begin in Fiscal Year 2023. 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2019 to Fiscal Year 2024 to complete the Airport Apron Reconstruction project (AP -16000). Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Airport Fund 0 0 0 19,000 177,650 20,000 0 0 216,650 0 216,650 277 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Revenue from the Federal Government 0 0 O 79,200 311,850 0 0 0 391,050 0 391,050 Total 0 0 O 98,200 489,500 20,000 0 O 607,700 O 607,700 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 0 489,500 20,000 0 0 509,500 O 509,500 Design 0 0 O 98,200 0 0 0 O 98,200 0 98,200 Total 0 0 O 98,200 489,500 20,000 0 O 607,700 O 607,700 Operating Impact This project is anticipated to have annual operating expenses related to maintenance and certification after project completion. These costs will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Environmental Impact Analysis: May Require Environmental Review Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board 278 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 279 Overview The City of Palo Alto is the only municipality in California that operates a full suite of City -owned utility ser- vices. The municipal electric power system began operation in 1900 and continues to provide safe, reliable, and cost effective electric service to residents and customers of Palo Alto. For the 2022-2026 Capital Improvement Program (CIP), approximately $91.2 million is projected, with $23.3 million budgeted in Fiscal Year 2022. Overall, a total of 49 projects are planned over the 5 -year CIP. Electric Fund Capital Expenditures $28,000,000 $24,000,000 $20,000,000 $16,000,000 $12,000,000 $8,000,000 $4,000,000 $0 FY 2018 Actuals ♦ •♦ ♦ • • • • FY 2020 Actuals FY 2022 Proposed FY 2024 Projected FY 2026 Projected 280 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND Major projects funded in the 2022-2026 CIP include Foothills System Rebuild ($2.0 million), 60kV Breaker Replacements ($4.5 million), Smart Grid Technology Installation ($17.0 million), Electric Customer Connec- tions ($13.5 million), total 4/12kV conversion projects ($6.2 million), Wood Pole Replacement ($6.3 million), Electric System Improvements ($12.6 million), and various underground system rebuild projects ($6.1 mil- lion). The budget for the Electric Fund CIP is categorized into three types of projects: Customer Connec- tions, System Improvements, and Undergrounding Projects. Infrastructure Inventory CLASSIFICATION QUANTITY Miles of 60kV sub transmission lines 19 miles Substations (w/300 MVA total capacity) 9 Traffic Signals (intersections) maintained 101 Streetlights maintained 7,033 Overhead Primary Distribution 116 miles Underground Primary Distribution 195 miles Overhead Secondary Distribution 93 miles Underground Secondary Distribution 78 miles Customer Connections As customers' electric power needs continually change due to equipment additions, new construction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the electric system must evolve to meet these needs. The Electric Customer Connections Project, which is the only project within this category ($2.7 million in Fiscal Year 2022, $13.5 million over the 2022-2026 CIP). Projects can range from new buildings associated with the Veterans Administration Hospital to residential electric panel upgrades. These projects allow for the completion of work required to meet the needs of customers who have applied for new or upgraded electric service, need temporary power for construction, or require other services. The Electric Fund pays for a portion of these projects, while remaining costs are supported by reimbursements from customers for project work performed by the City. Electric Engineering has received 16 applications for small cell attachments to Electric utility streetlight and wood poles. The Electric Utility has about 6,500 wood poles and 6,500 streetlight poles citywide, which are of interest to mobile phone companies. This trend of small cell applications is anticipated to rapidly increase in the next few years, which would increase both the workload and associated revenue in the Elec- tric Customer Connections project. Recent Accomplishm,%-its In Fiscal Year 2020, the Utilities Electric Division completed over 544 customer service projects with a total cost of $2.4 million and revenue of $1.7 million. Many projects are in progress with no major completions to report yet. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 281 2022-2026 Capital Improvement Program Recurring Projects Electric Customer Connections is a recurring project comprised of individual customer projects and bud- geted based on historical customer applications for service. System Improvements Key elements for ensuring reliable electric service to City of Palo Alto residents and customers include replacing electric system components before they reach their end of life; ensuring there is adequate capac- ity for the projected electric load; and installing protective equipment to minimize the impact of system problems. Projects in the System Improvements category allow for a variety of improvements, including the replacement/upgrade of old cables and equipment and bringing designs up to current standards, installation of protective equipment and switches, conversion of the electric system from 4,160 Volts (4kV) to 12,470 Volts (12kV), and installation of capacitors to improve efficiency. The 2022-2026 CIP includes total funding of $77.6 million in this category, with $20.6 million allocated in FY 2022. Significant projects in this category include Smart Grid Technology Installation ($17.0 million), 4/ 12kV conversion projects ($6.2 million), Electric System Improvements ($12.6 million), Wood Pole Replace- ments ($6.3 million), 60kV Circuit Breaker Replacements ($4.5 million), and various projects to rebuild underground districts and substation components. Recent Accomplishments Completed replacement for five of twenty-four 60kV circuit breakers. Replaced the security fences at Hanover and Hansen Way Substation. Completed installation of the new Station Service power supply for Colorado Power Station. • Completed the replacement of 85 wood utility poles. • Completed the Master Civil Plan for Colorado Power Station. Completed the electric facility relocation for the Facility Relocation for Caltrain Modernization Project. The relocation of CPAU's communication is 80 percent complete. 2022-2026 Capital Improvement Program Recurring Projects A total of $27.2 million is programmed for System Improvements recurring projects in the 2022-2026 CIP, with $5.1 million allocated in Fiscal Year 2022. Recurring projects in this category include the following: Communication System Improvements (Fiscal Year 2022: $0.2 million; 5 -Year CIP: $0.6 million) Electric Distribution System Improvements (Fiscal Year 2022: $2.6 million; 5 -Year CIP: $12.6 million) Electric Utility Geographic Information System (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $0.9 million) • SCADA System Upgrades (Fiscal Year 2022: $0.4 million; 5 -Year CIP: $1.2 million) • Substation Facility Improvements (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $1.5 million) Substation Protection Improvements (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $1.7 million) • Underground System Rebuild (Fiscal Year 2022: $0.4 million; 5 -Year CIP: $1.8 million) • Wood Pole Replacements (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $6.3 million) 282 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND Non -Recurring Projects A total of $51.2 million is allocated in the 2022-2026 CIP for non -recurring System Improvement projects. Significant projects include: Rebuild Underground Districts: (Fiscal Year 2022: $1.8 million; 5 -Year CIP: $6.1 million) • Colorado/Hopkins System Improvement: (5 -Year CIP: $0.6 million) • Smart Grid Technology: (Fiscal Year 2022: $7.0 million; 5 -Year CIP: $17.0 million) Foothills Distribution System Rebuild (Fiscal Year 2022: $2.0 million; 5 -year CIP: $2.0 million) Undergrounding Projects The City of Palo Alto began a program to underground overhead electric, telephone, and cable TV facilities in 1965 with a project along Oregon Expressway. Since that time, 47 Underground Districts have been formed. The undergrounding of electrical lines is a joint process between the City and AT&T, due to joint ownership of the poles, and Comcast, which leases pole space from AT&T. All three entities share in the cost of the installation of underground conduit and boxes necessary to enclose and protect wires and equipment. The City typically takes the lead in the design, bidding, and construction processes with AT&T and Comcast reimbursing the City for construction and administrative costs. Recent Accomplishments Underground District 46 - Completed the design of the substructure installation and began installation of underground cables to convert the portion of the overhead lines near the intersection of El Camino Real and Arastradero Road/West Charleston Road. Construction is scheduled to begin August 2021. Underground District 47 - All customers have completed the service conversions and connections to the underground system bound by Middlefield Road / Addision Avenue / Cowper Street / Homer Avenue. 2022-2026 Capital Improvement Program Non -Recurring Projects A total of $0.1 million is allocated in the 2022-2026 CIP for non -recurring Undergrounding projects, with projects starting design in FY 2026. Projects in this category include the following: • Underground District 42 ($0.05 million) • Underground District 43 ($0.05 million) Electric Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total TMSOURCE OF FUNDS Other EL -89028 Electric Customer Connections 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 8,500,000 EL -19004 Wood Pole Replacement 300,000 300,000 150,000 150,000 150,000 150,000 150,000 750,000 Other Total 2,000,000 2,000,000 1,850,000 1,850,000 1,850,000 1,850,000 1,850,000 9,250,000 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 283 ELECTRIC FUND Electric (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total Total Sources 2,000,000 2,000,000 1,850,000 1,850,000 1,850,000 1,850,000 1,850,000 9,250,000 USE OF FUNDS Customer Connections EL -89028 Electric Customer Connections 2,836,193 2,836,193 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 Customer Connections Total 2,836,193 2,836,193 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 System Improvements EL -06001 115 kV Electric Intertie 177,481 100,000 127,481 2,000,000 4,500,000 0 0 6,627,481 EL -16002 Capacitor Bank Installation 602,885 402,885 400,000 0 0 0 0 400,000 EL -14000 Coleridge/Cowper/Tennyson4/12kV Conversion 50,000 50,000 1,250,000 1,250,000 0 0 0 2,500,000 EL -22002 Colorado Distribution Feeder Outlet Replacement 0 0 400,000 0 0 0 0 400,000 EL -19001 Colorado Power Station Equipment Upgrades 1,016,383 1,016,383 200,000 4,300,000 900,000 400,000 0 5,800,000 EL -19002 Colorado Substation Site Improvements 699,448 699,448 150,000 340,000 0 0 0 490,000 EL -15000 Colorado/Hopkins System Improvement 0 0 0 0 0 50,000 500,000 550,000 EL -89031 Communications System Improvements 200,384 200,384 170,000 100,000 100,000 100,000 100,000 570,000 EL -17001 East Meadow Circles 4/12kV Conversion 100,000 100,000 700,000 500,000 500,000 0 0 1,700,000 EL -98003 Electric System Improvements 2,648,911 2,648,911 2,597,000 2,406,000 2,500,000 2,550,000 2,550,000 12,603,000 EL -02011 Electric Utility Geographic Information System 505,110 505,110 270,000 165,000 165,000 165,000 165,000 930,000 EL 17007 Facility Relocation for Caltrain Modernization Project 2,744,215 2,744,215 0 0 0 0 0 0 EL -21001 Foothills Rebuild (Fire Mitigation) 2,000,000 2,000,000 2,000,000 0 0 0 0 2,000,000 EL -20000 Hopkins Substation 4/12kV Conversion 0 0 50,000 120,000 0 640,000 1,200,000 2,010,000 EL -17005 Inter -substation Line Protection Relay 341,826 341,826 150,000 0 0 0 0 150,000 EL -11003 Rebuild Underground District 15 50,000 25,000 1,225,000 0 0 0 0 1,225,000 EL -13003 Rebuild Underground District 16 359,000 9,000 350,000 350,000 0 0 0 700,000 EL -14002 Rebuild Underground District 20 0 0 0 50,000 1,400,000 100,000 0 1,550,000 EL -17000 Rebuild Underground District 23 0 0 0 0 1,100,000 0 0 1,100,000 EL -10006 Rebuild Underground District 24 535,549 535,549 0 0 0 0 0 0 EL -19000 Rebuild Underground District 25 7,125 7,125 0 0 0 0 0 0 EL -16000 Rebuild Underground District 26 300,000 45,000 255,000 0 0 0 0 255,000 EL -19003 Rebuild Underground District30 0 0 0 50,000 1,200,000 0 0 1,250,000 EL -14005 Reconfigure Quarry Feeders 50,000 50,000 150,000 0 0 0 0 150,000 EL -02010 SCADA System Upgrades 289,894 289,894 399,999 185,000 220,000 225,000 185,000 1,214,999 EL -11014 Smart Grid Technology Installation 5,173,851 100,000 7,000,000 7,000,000 3,000,000 0 0 17,000,000 EL -17002 Substation 60kV Breaker Replacement 1,216,988 1,216,988 900,000 900,000 900,000 900,000 900,000 4,500,000 EL -89044 Substation Facility Improvements 802,398 802,398 450,000 400,000 200,000 200,000 200,000 1,450,000 EL -16003 Substation Physical Security 2,054,434 2,054,434 300,000 200,000 165,000 165,000 0 830,000 EL -89038 Substation Protection Improvements 708,538 708,538 480,000 300,000 300,000 300,000 300,000 1,680,000 EL -16001 Underground System Rebuild 349,999 349,999 349,999 349,999 350,000 350,000 350,000 1,749,998 284 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Electric (Continued) ELECTRIC FUND Project Number Project Title FY 2021 FY 2021 FY 2022 Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total 5 -Year EL -19004 Wood Pole Replacement 2,993,241 2,993,241 250,000 1,500,000 1,500,000 1,500,000 1,500,000 6,250,000 System Improvements Total 25,977,660 19,996,328 20,574,479 22,465,999 19,000,000 7,645,000 7,950,000 77,635,478 Undergrounding Projects EL -08001 Underground District 42 - Embarcadero Road, Emerson, Middlefield 0 0 0 0 0 O 50,000 50,000 EL -11009 Underground District 43 - Alma/Embarcadero 0 0 0 0 0 O 50,000 50,000 EL -12001 Underground District 46 - Charleston/EI Camino Real 1,033,811 1,033,811 0 0 0 0 0 0 EL -11010 Underground District 47 -Middlefield, Homer, Webster, Addison 120,000 120,000 0 0 0 0 0 0 Undergrounding Projects Total 1,153,811 1,153,811 0 0 0 O 100,000 100,000 Total Uses 29,967,664 23,986,332 23,274,479 25,165,999 21,700,000 10,345,000 10,750,000 91,235,478 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 285 CITY OF PALO ALTO Customer Connections ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 287 CITY OF PALO ALTO Fund: Electric Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -89028 Electric Troubleman installing an electric meter to provide service to a customer Electric Customer Connections Description This project allows for the installation of services, transformers, meters for new customers, upgrades of exist- ing services, temporary service connections, and overhead/underground extensions for new/existing custom- ers. Justification The project provides funding for installing electric services for new customer connections and the upgrading existing services. These are critical functions for providing electrical service to the City's customers. During a typical year, over 200 electric services are installed or upgraded in the City. Significant Changes Budget amounts requested for work covered by this project are based on historical expenditures and growth projections. The Electric Fund pays for a portion of this project while remaining costs are supported by reim- bursements from customers, telephone, and cable television companies for project work performed by the City. Func ing Sources Sche c ule Funding Source I 1 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund N/A 1,136,193 1,136,193 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 0 N/A Other N/A 1,700,000 1,700,000 1,700,000 1,700, 000 1,700,000 1,700,000 1,700,000 8,500,000 0 N/A Total N/A 2,836,193 2,836,193 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 0 N/A 289 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 2,836,193 2,836,193 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 0 N/A Total N/A 2,836,193 2,836,193 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 290 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET System Improvements ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 291 CITY OF PALO ALTO ELECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: National Accelerator Laboratory Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Fall 2015 Revised Project Start: N/A Revised Project Completion: Winter 2025 Project Number: EL -06001 Possible electric substation connection point to existing 60 kV system 115 kV Electric Intertie Description Funding for this project is used to perform technical feasibility studies to determine the general project requirements to establish another transmission line to the City of Palo Alto along a different transmission cor- ridor. The City's discussions with Stanford University and Stanford Linear Accelerator Laboratory (SLAC), on sharing interest and benefits in a new 230kV intertie have come to an end with the decision by Stanford to withdraw from the project. Staff is seeking funding for an alternative solution to provide a second transmission source to Palo Alto. Justification This transmission line will provide the City with an alternate source of power during emergencies, such as the plane crash in 2010 that impacted electric power to the entire City. Supplemental Information 2022-2026 CIP: Project renamed from 230kV Electric Intertie to 115kV Electric Intertie. The engineering staff is assessing the feasibility of an alternative 115kV interconnection from the south of the City, to be followed with a request submittal to the California Independent System Operator (CAISO). The budget reflects a rough cost estimate for the new connection. 2021-2025 CIP: Stanford had decided to withdraw from the project. Staff will evaluate alternative solutions with PG&E/CAISO that will require new/updated technical feasibility studies. 2019-2023 CIP: The City presented its findings to Stanford and SLAC/DOE and is waiting for a response from SLAC to determine whether this project will move forward. 293 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET LECTRIC FUND 2017-2021 CIP: Project completion has been moved out as discussions with Stanford and SLAC/DOE are ongoing and no agreement has been finalized. Cooperation between these two entities is necessary for this project to move forward. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 262,564 177,481 100,000 127,481 2,000,000 4,500,000 O 0 6,627,481 O 6,990,045 Total 262,559 177,481 100,000 127,481 2,000,000 4,500,000 O 0 6,627,481 O 6,990,040 Expenditure Schedule Project Phase • 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 210,049 0 0 0 2,000,000 4,500,000 0 6,500,000 O 6,710,049 Design 52,510 177,481 100,000 12 7, 481 0 0 0 0 127,481 O 279,991 Total 262,559 177,481 100,000 127,481 2,000,000 4,500,000 O 0 6,627,481 O 6,990,040 Operating Impact Projected net annual savings resulting from the interconnection fee reduction will be approximately $2.0 million based on projected energy purchases and the price difference between 115 kV and 230 kV service as lower voltage services are more expensive than higher voltage services. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 294 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Capacitor Bank ■ nd: Electric Fund Category: System Improvements Project Location: Electric Substation Managing Department: Utilities Initial Project Start: Fall 2014 Initial Project Completion: Spring 2016 Revised Project Start: Fall 2015 Revised Project Completion: Winter 2022 Project Number: EL -16002 Capacitor Bank Installation Description The City of Palo Alto is required to maintain a power factor greater than 0.95 at its main supply point as part of its agreement with the Northern California Power Association (NCPA). The power factor is the ratio of power drawn from the main supply and the power that it actually consumes. This project will install capacitor banks at electric substations and on distribution lines to ensure this requirement is met. Justification In recent years, the power factor, as measured at the service point from PG&E transmission lines, has dropped below the required 0.95 lagging amount. To raise the power factor to an amount above the required limit the Utilities Department will install up to 10 mega volt ampere reactive (MVAR) of capacitors at various locations on the electric system. With the installation of the capacitor bank, this project will increase the power factor to meet current requirements and maintain a sufficient power factor for the next seven years. Supplemental Information 2022-2026 CIP: Capacitor banks have been installed at Hanson Way, Hanover and Park Boulevard Substations. Installation of Capacitor Banks at Maybell Substation is expected to be completed by Winter 2021 to Spring 2022 time frame. 2021-2025 CIP: Funding will allow for completion of the capacity installations to comply with NCPA member requirements. Installation is expected to be completed by Winter 2021. 2020-2024 CIP: Capacitor banks will be installed at Hanover, Hansen Way, Maybell and Park Boulevard Substa- tions. Capacitor banks have been ordered, and installation is expected to be completed by fall 2019. 295 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2019-2023 CIP: Staff has performed an analysis on where capacitors are needed to provide MVAR support to the system. This project has become a lower priority due to a decrease in the system electric load and staff shortages that have elevated other projects above this one. 2017-2021 CIP: Shifting project priorities have delayed the completion of this project. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 247,563 602,885 402,885 400,000 0 0 0 0 400,000 0 1,050,448 Total 247,558 602,885 402,885 400,000 O 0 0 0 400,000 O 1,050,443 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 247,558 602,885 402,885 400,000 O 0 0 0 400,000 0 1,050,443 Total 247,558 602,885 402,885 400,000 O 0 0 0 400,000 O 1,050,443 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 296 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Fund: Electric Fund Category: System Improvements Project Location: Coleridge/Cowper/Tennyson area Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2019 Revised Project Completion: Winter 2023 Project Number: EL -14000 Overhead crews working on overhead lines Coleridge/Cowper/Tennyson 4/12kV Conversion Description This project will convert the primary electric distribution system in the Coleridge/Cowper/Tennyson area from 4kV to 12kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior conversions to 12kV in adjacent areas, this 4kV area needs to be converted to 12kV so that adequate circuit connections can be restored. This will allow customers to be switched from one circuit to another during normal or emergency conditions, improve operating flexibility of the system, and enhance service reliability to customers in this area. Converting to 12kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Supplemental Information 2022-2026 CIP: Construction budget has been programmed in Fiscal Years 2022 and 2023. Design for this proj- ect was completed in Fiscal Year 2021. 2021-2025 CIP: This project has been deferred due to lack of resources and projects with higher priorities. Fis- cal Year 2021 budget has been reduced to design only. The construction schedule and budget will be reviewed in the next budget cycle. This project converts the primary electric distribution system in the Coleridge/Cow- per/Tennyson area from 4kV to 12kV. This project is a precursor to work being planned for Colorado/Hopkins Substations. 2020-2024 CIP: The majority of the project funding is moving to FY 2020 to coordinate with other projects planned in conjunction with the Colorado/Hopkins System Improvements. 297 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2019-2023 CIP: This project is a precursor to work being planned for Colorado/Hopkins System Improve- ments (EL -15000). The purpose of this project converts the primary electric distribution system in the Coleridge/Cowper/Tennyson area from 4kV to 12kV. The start date has been pushed out to coordinate with other projects planned in conjunction with the Colorado/Hopkins System Improvements. Funding Sources Schedule Prior FY 2021 FY 2021 Funding SOurcAm Years 5 Year CIP Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Beyond 5 Year CIP Total' Electric Fund 111,879 50,000 50,000 1,250,000 1,250,000 O 0 0 2,500,000 O 2,661,879 Total 111,878 50,000 50,000 1,250,000 1,250,000 O 0 0 2,500,000 O 2,661,878 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 0 50,000 50,000 1,250,000 1,250,000 0 0 0 2,500,000 0 2,550,000 Design 111,878 0 0 0 0 0 0 0 0 0 111,878 Total 111,878 50,000 50,000 1,250,000 1,250,000 0 0 0 2,500,000 O 2,661,878 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 298 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND Replacing underground feeder. Fund: Electric Fund Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Summer 2021 Initial Project Completion: Spring 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -22002 Colorado Distribution Feeder Outlet Replacement Description Underground primary electric cables and equipment have a limited life span and need to be replaced before they fail and cause outages. This project includes the replacement and redesign of the distribution feeder cables and conduit duct bank from Colorado substation. Justification The underground cables and equipment installed prior to 1990 have an expected life of 30 years and now need to be replaced. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. Exposure to water reduces the life of the equipment and electrical con- nections and require the rebuilding of the facilities. In addition, some utility design standards have changed and improved since this original installation. New design standards will be implemented to improve the resil- iency and reliability of the feeder cables. Supplemental Information 2022-2026 CIP: Project established during Fiscal Year 2022. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund O 0 0 400,000 O 0 0 0 400,000 O 400,000 Total O 0 0 400,000 O 0 0 0 400,000 O 400,000 299 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 400,000 O 0 0 0 400,000 O 400,000 Total O 0 0 400,000 O 0 0 0 400,000 O 400,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 300 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Colorado Power Substation Fund: Electric Fund Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: N/A Revised Project Completion: Spring 2027 Project Number: EL -19001 Colorado Power Station Equipment Upgrades Description This project will replace aging major asset equipment at the Colorado Power Station. The Colorado Power Sta- tion is on the 115kV/60kV transmission side of the Colorado Substation, which transforms the electricity to a lower sub -transmission voltage that feeds the individual distribution stations around the city. Justification A project was created in 2015 to replace all the original primary and secondary bushings. With these preventa- tive maintenance and operating practices, the transformers life expectancy would be extended; however, the condition of the auxiliary equipment is not as good. The tanks and radiators are rusty and the paint is chalky and faded, lending to the breakdown of the steel. The transformers have many minor oil leaks around the radi- ator flanges, inspection covers and valve packings from old and compressed cork gaskets. The leaks are a potential environmental hazard if the oil migrates to the ground and into storm water. Additionally, wherever oil leaks out, water can seep in. This will eventually increase the moisture in the oil that could result in failure of the transformer. The temperature and level gauges show signs of long term UV exposure and the plastics have become brittle and cracked. However, in 2018 transformer bank #2 failed, and funds for refurbishment were redirected to the emergency replacement. When comparing the cost of refurbishment versus replacement, it was determined that refur- bishment was much more costly than replacement for this type of large electric substation equipment. Supplemental Information 2022-2026 CIP: The early replacement of transformer bank #3 has been deferred to Fiscal Year 2023. Engineer- ing staff will also study the potential retirement of transformer bank #1 as it reaches the end of its expected useful life. 301 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET LECTRIC. FUND 2021-2025 CIP: Due to the discoveries made during replacement of transformer #2, staff is assessing the need and timing of the replacement of transformer #3 and the associated 115kV circuit breaker GCB -3. Funding requested in Fiscal Year 2021 is considering the possibility of early replacement. 2020-2024 CIP: The replacement of aging peripheral equipment at the Colorado Power Station has been reassigned to replacing the failed COP -2 transformer. The unexpected cost of replacing the failed trans- former increased the project from $0.9 million to $2.5 million. The aging peripheral equipment will be dealt with in a future year. Func ing Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 3,199,070 1,016,384 1,016,384 200,000 4,300,000 900,000 400,000 0 5,800,000 0 10,015,454 Total 4,049,062 1,016,383 1,016,383 200,000 4,300,000 900,000 400,000 Expenc iture Schedule O 5,800,000 O 10,865,445 Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 4,049,062 1,016,383 1,016,383 200,000 4,300,000 900,000 400,000 O 5,800,000 O 10,865,445 Total 4,049,062 1,016,383 1,016,383 200,000 4,300,000 900,000 400,000 O 5,800,000 O 10,865,445 Operating Impact There are no additional operating impacts anticipated from this project. Normal maintenance costs that will be absorbed within the available maintenance schedule and annual budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.3 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 302 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Colorado Electric Substation Driveway Fund: Electric Fund Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Summer 2020 Revised Project Start: Fall 2021 Revised Project Completion: Spring 2023 Project Number: EL -19002 Colorado Substation Site Improvements Description This project will make modifications to the substation driveways, fence and oil containment to provide ade- quate ingress and egress for utility vehicles used for maintenance and repair and potentially build concrete barriers between transformers #1 and #3. Justification The Colorado Power Station site contains three large utility power transformers. It also houses the 60kV main bus that forms the backbone of the 60kV loop throughout the City. The transformers #1 and #3 are situated near each other that catastrophic failure of one transformer can damage the other. In addition to the existing electrical protection systems a barrier between the two transformers reduces the damage risk to these assets. Supplemental Information 2022-2026 CIP: A civil Master Plan is being developed site -wide to coordinate the many projects and upgrades at this busy site. 2021-2025 CIP: This is an ongoing project over several years to improve the accessibility in the substation for trucks and other machinery. Work will be planned in conjunction with work under EL -16003, Substation Physi- cal Security. 2019-2023 CIP: Project established. 303 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Electric Fund 116,624 699,448 699,448 150,000 340,000 0 0 0 490,000 O 1,306,072 Total 116,623 699,448 699,448 150,000 340,000 O 0 0 490,000 O 1,306,071 Expenditure Schedule Prior Project Phase Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 116,623 699,448 699,448 150,000 340,000 0 0 0 490,000 O 1,306,071 Total 116,623 699,448 699,448 150,000 340,000 O 0 0 490,000 O 1,306,071 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.11 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Architectural Review Board 304 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND Electric Substation Fund: Electric Fund Category: System Improvements Project Location: Hopkins and Colorodo Substations Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2025 Revised Project Completion: Summer 2028 Project Number: EL -15000 Colorado/Hopkins System Improvement Description This project will replace deteriorating equipment, which will increase system capacity and improve service reli- ability for the areas served by the Hopkins and Colorado substations and adjacent substations. Justification Transformers at both the Hopkins and Colorado Substations are near the end of their useful life, along with much of the other equipment at Hopkins. Hopkins is a 4kV substation and has no connections to other substa- tions, so there is no backup to serve customers should there be a catastrophic problem at that substation. Supplemental Information 2022-2026 CIP: This project has been deferred to start design in Fiscal Year 2025 to align with the completion of other work in the area to convert the 4kV distribution system to 12kV. Project reduced from $3.0 million to $0.6 million to account for design costs. 2021-2025 CIP: This project is contingent on completion of other work in the area to convert the 4kV distribu- tion system to 12kV. This project will replace deteriorating equipment which will increase system capacity and improve service reliability for the areas served by the Hopkins and Colorado substations and adjacent substa- tions. 2020-2024 CIP: The revised project total of $3.0 million includes the complete demolition of 4kV equipment at Hopkins Substation and rebuild with new 12kV equipment. The project is still in the planning phase and Staff will return to Council once the design is complete. 2019-2023 CIP: Staff has completed the initial cost/benefit analysis to assess various alternatives to meet distri- bution system needs and increased the budget accordingly. 305 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2018-2022 CIP: Revised load projections associated with new loads in the Stanford Hospital area and has necessitated adjustment to the project plans. Significant Changes Improvements are necessary to serve future electrical load projections and provide backup service to Hop- kins. This project will evaluate solutions to best solve the multitude of issues facing these substations, such as how best to accommodate the replacement of this equipment, how best to provide backup power to the Downtown University Avenue area, and how best to ensure adequate capacity for the area considering load increase around the Stanford Hospital area. Funding Sources Sche c ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 0 0 O 0 0 0 50,000 500,000 550,000 0 550,000 Total 0 0 O 0 0 0 50,000 500,000 550,000 O 550,000 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design O 0 0 0 0 0 50,000 500,000 550,000 0 550,000 Total O 0 0 0 0 0 50,000 500,000 550,000 O 550,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 306 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Traffic/Fiber technicians repairing the city fiber optic cables Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -89031 Communications System Improvements Description This project installs copper wire cable systems, high frequency coaxial cable, fiber optic cable, and related equipment to provide communications services for traffic signal coordination, telephone links, computer data transmission, and the Electric Supervisory Control and Data Acquisition (SCADA) system. Justification Installation of communication lines is essential for the provision of City services. The broadband system pro- vides communication between the Utility Control Center to substations and field equipment and between sub- station protection equipment. This annual project funds, as necessary, expansion of the system and replacement of deteriorating facilities. Funding Sources Schec ule Funding Source fi 1 w 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total N/A 200,384 200,384 170,000 100,000 100,000 100,000 100,000 570,000 N/A 200,384 200,384 170,000 100,000 100,000 100,000 100,000 570,000 Expenc iture Schec ule 0 0 N/A N/A Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A 177,884 177,884 N/A 22,500 22,500 N/A 200,384 200,384 170,000 100,000 100,000 100,000 100,000 570,000 0 0 0 0 0 0 170,000 100,000 100,000 100,000 100,000 570,000 0 0 0 N/A N/A N/A 307 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET LECTRIC FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302 308 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND Electric Linemen working on utility pole Fund: Electric Fund Category: System Improvements Project Location: East Charleston/Alma Street/East Meadow Drive/Middlefield Road area Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2021 Revised Project Completion Sprins 2024 East Meadow Circles 4/12kV Conversion Description This project will convert the primary electric distribution system in the East Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4kV to 12kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior 12kV conversions in adjacent areas, this 4kV area needs to be converted to 12kV so that adequate circuit connections can be restored. This will allow customers to be switched from one circuit to another during normal or emergency conditions, and improve operating flexibility of the system and service reliability to customers in this area. Converting to 12kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Supplemental Information 2022-2026 CIP: The project area has been spread into six different areas which reduces the complexity and impact to affected residences. Funding for this project has been spread over four years. 2021-2025 CIP: The project budget has been defunded as part of the Fiscal Year 2021 Capital Improvement Program budget strategy and funding in FY 2021 reduced to design only. Staff will review and schedule the construction funding in the upcoming 5 -year CIP plan. 2019-2023 CIP: The project converts the primary electric distribution system in the East Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4kV to 12kV. This project is in the preliminary stages of assessment for engineering design and is being reevaluated to determine the scope of work that should be involved. Issues with replacing the rear -easement facilities may dictate a change in direction of the project scope. Project funding has been decreased by $0.9 million and pushed out. 309 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET LECTRIC FUND 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 38,704 100,000 100,000 700,000 500,000 500,000 O 0 1,700,000 O 1,838,704 Total 38,701 100,000 100,000 700,000 500,000 500,000 O 0 1,700,000 O 1,838,701 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 795 100,000 100,000 700,000 500,000 500,000 O 0 1,700,000 O 1,800,795 Design 37,906 0 0 0 0 0 0 0 0 0 37,906 Total 38,701 100,000 100,000 700,000 500,000 500,000 O 0 1,700,000 O 1,838,701 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 310 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -98003 Electric crews working in an underground vault terminating cables Electric System Improvements Description This project provides funding, as needed, to improve the Electric Distribution System. Typical activities include: increasing system capacity for load growth, replacing deteriorated capital facilities, reconfiguring/adding to the system to improve service reliability, repairing and replacing storm damaged equipment, and making gen- eral improvements to the system. Justification Electric system service reliability and adequate system capacity are critical to providing a high level of service to customers in Palo Alto. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top-level service to City customers. Supplemental Information 2021-2025 CIP: Increased funding will be used to provide additional service reliability work and SF6 switch replacements. Significant Changes Other funding sources include reimbursements from the telephone company for work performed on their behalf by City staff. 311 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2•, 2 FY 2023 FY 2024 F 025 FY -•26 Total Year CIP Total Electric Fund N/A 2,648,913 2,648,913 2.597.000 2,406,000 2,500,000 2,550.000 2.550.000 12,603,000 0 N/A Total N/A 2,648,911 2,648,911 2,597,000 2,406,000 2,500,000 2,550,000 2,550,000 12,603,000 Expenditure Schedule 0 N/A Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 2,648,911 2,648,911 2,597,000 2,406,000 2,500,000 2,550,000 2,550,000 12,603,000 N/A Total N/A 2,648,911 2,648,911 2,597,000 2,406,000 2,500,000 2,550,000 2,550,000 12,603,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 312 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET View of City of Palo Alto GIS System Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -02011 Electric Utility Geographic Information System Description This project will enhance the citywide Geographical Information System (GIS). The primary emphasis will be to provide a compatible user interface and estimating software to edit and update data, which will reside in the citywide GIS. The project includes the migration of the existing electric and fiber networks to a unified map- ping solution compatible with the citywide GIS. Justification GIS has grown from being a set of special purpose computer applications to being an information tool that serves all segments of the City. Applications have been developed that make GIS information accessible to hundreds of users, which has greatly increased the value of the system. Funding in the CIP is for ongoing map- ping system modifications to facilitate technical requirements, external contractor system support, anticipated system upgrades, and to meet future needs and facilitate integration to the new citywide GIS. This could include recommendations for upgrade or replacement of existing systems. Supplemental Information 2022-2026 CIP: In FY 2022, the project budget has increased by $0.1 million to convert the electric information to the Esri Mapping platform. 2021-2025 CIP: In conjunction with the City effort to convert the city's GIS data from GIST (Geodesy) to an Esri Mapping platform, Electric Engineering will begin investigating the transition of the electric information to Esri. This transition will eventually support other utility applications, such as the Outage Management System, Sys- tem Restoration practices, customer notifications, and system modeling and analysis. 2020-2024 CIP: The City will move to a new GIS platform, Esri, in FY 2020. Annual funding will support Electric's portion of the implementation and ongoing support of the new GIS system. 313 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund N/A 505,110 505,110 270,000 165,000 165,000 165,000 165,000 930,000 0 N/A Total N/A 505,110 505,110 270,000 165,000 165,000 165,000 165,000 930,000 0 N/A Expenditure Schedule Prior Project Phase Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 505,110 505,110 270,000 165,000 165,000 165,000 165,000 930,000 N/A Total N/A 505,110 505,110 270,000 165,000 165,000 165,000 165,000 930,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 314 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Overhead electric lines in Foothills Park Fund: Electric Fund Category: System Improvements Project Location: Foothills Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Fall 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -21001 Foothills Rebuild (Fire Mitigation) Description Devastating wildfires throughout the State of California have prompted electric utilities throughout the state to identify areas within their jurisdiction that are susceptible to power -line ignited wildfires and to take steps to prevent their occurrence. This project proposes to rebuild the approximately 11 miles of overhead line, as nec- essary to mitigate the possibility of a wildfire due to overhead electric lines. This could include the utilization of more robust equipment or construction practices; rerouting to avoid vegetation and improve access for inspection and maintenance; or converting the overhead lines to underground where feasible. Justification At the direction of the California Public Utilities Commission (CPUC), all electric Utilities in the state of Califor- nia were required to review their service territories and determine areas that may be susceptible to wildfire that should be considered for inclusion on statewide Fire Threat Map. The City of Palo Alto Utilities (CPAU), with the assistance of a Fire Science Consultant, determined that the area within our service territory west of Interstate 280 had an "Elevated Risk" (categories: Moderate, Elevated, Extreme) of wildfire, requiring more stringent construction, inspection, and vegetation management requirements. Subsequent state legislation required all utilities to prepare Wildfire Mitigation Plans outlining the processes and procedures CPAU will undertake to mitigate the threat of wildfires associated with overhead electric lines and equipment. In 2011 CPAU hired a consultant to perform a hazard risk assessment to assess natural and man made hazard risks associated with Utilities department assets, focusing on risk exposure and financial respon- sibility. Of all of the hazards evaluated, wildfire due to wind and in the foothills posed the highest financial risk. 315 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Supplemental Information 2022-2026 CIP: Project is divided into small project. 800 feet of overhead line has been undergrounded. Staff will continue undergrounding areas in smaller sections and focus on areas based on the fire threat assessment study. 2021-2025 CIP: Project established. Significant Changes This project proposes to solicit a design/build contractor to rebuild/relocate/replace the over- head por- tions of CPAU electric system serving customers in the High Fire Threat areas of Palo Alto to reduce the probability of a wildfire caused by overhead electric facilities. CPAU will solicit bids from qualified engi- neering/construction contractors to design, engineer, and con- struct a 12kV electric distribution line to replace, reinforce, reroute, and in some places expand, the existing city -owned overhead electric and fiber optic lines in the Foothills in Palo Alto. Design and construction will be performed in several phases, starting with the upper portion of the 12 kV line, including a new fiber optic cable installation between two CPAU water reservoirs and working down the hill. The estimated cost of this project is assuming replacement of the existing overhead system with overhead facilities in the same locations. Relocation or undergrounding of the lines will increase this cost but the amount will not be known until we start a design process with the contractor. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund O 2,000,000 2,000,000 2,000,000 O 0 0 0 2,000,000 0 4,000,000 Total O 2,000,000 2,000,000 2,000,000 O 0 0 0 2,000,000 O 4,000,000 Expenditure Schedule Project P: ase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 2,000,000 2,000,000 2,000,000 0 0 2,000,000 0 4,000,000 Total O 2,000,000 2,000,000 2,000,000 O 0 0 0 2,000,000 O 4,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. 316 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Utilities Advisory Commission Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.13 Program: S1.3.1 Relationship to Comprehensive Plan Potential Board/Commission Review: Secondary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 317 CITY OF PALO ALTO Garland Drive Fund: Electric Fund Category: System Improvements Project Location: Louis/Oregon/Embarcadero/St Francis Managing Department: Utilities Initial Project Start: Fall 2019 Initial Project Completion: Spring 21 Revised Project Start: Spring 2022 Revised Project Completion: Fall 2026 Project Number: EL -20000 Hopkins Substation 4/12kV Conversion Description This project will fund the conversion of the distribution system connected to the Hopkins Substation from 4kV to 12kV. Justification The future conversion of the Hopkins Substation from 4kV to 12kV requires that all the areas currently served at 4kV from the Hopkins Substation be converted to 12kV. This project will improve operating flexibility of the system, service reliability, and back-up to customers in downtown and other adjacent areas. Supplemental Information 2022-2026 CIP: This project budget has been updated to align with the new project schedule. Engineering design will begin in Fiscal Years 2022 and 2023 for the seven phases. 2021-2025 CIP: This project has been deferred until related work in the area is completed. 2019-2023 CIP: Project established. Significant Changes This project will be completed in the following seven phases, (schedule subject to change): FY 2026 - 1) Louis/California/Middlefield/Moreno and 2) Louis/Oregon/Embarcadero/St. Francis FY 2027 - 3) St. Francis/Oregon/Amarillo/Louis; 4) Channing/Edgewood/Jackson/Greer; and 5) Charming/ Embarcadero/Newell/Greer FY 2028 - 6) Channing/Center/Dana and 7) Channing/Embarcadero/Melville/Newell 319 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 0 O 0 50,000 120,000 O 640,000 1,200,000 2,010,000 O 2,010,000 Total 0 O 0 50,000 120,000 O 640,000 1,200,000 2,010,000 O 2,010,000 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 15,679 120,000 O 640,000 1,200,000 1,975,679 O 1,975,679 Design 0 0 0 34,321 0 0 0 0 34,321 O 34,321 Total O 0 50,000 120,000 0 640,000 1,200,000 2,010,000 0 2,010,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 320 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET LECTRIC FUND Aging electric equipment Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2019 Revised Project Start: Winter 2019 Revised Project Completion: Summer 2022 Project Number: EL -17005 Inter -substation Line Protection Relay Description This project funds the replacement of existing wire relays with new microprocessor -based line differential pro- tective relays to protect the City's 60kV sub -transmission line sections and equipment from damage due to faults (i.e. short circuits) on the 60kV line sections. Justification The existing electro-mechanical wire differential relays are approaching the end of their useful life and rely on a copper pilot wire cable system running between each substation to maintain communication between the relay pairs located at the ends of each 60kV line section. These pilot wire cables have aged significantly and are the source of repeated failures due to corrosion in connections and splices, which cause open circuits, par- ticularly during the rainy season. During these periods of interrupted pilot wire communication, the existing pilot wire relays do not provide adequate back-up protection, putting the City at risk of an outage should a fault occur on the 60kV line section. Supplemental Information 2022-2026 CIP: Installation for five of the 13 line sections has been completed. Work will continue on the next highest priority sections with the expectation that approximately three line sections will be completed each year. Engineering and Operations are now working on design and installation of the relays at Adobe Creek and Colorado, Maybell and Park Boulevard, and Quarry and Park Boulevard substations. 2021-2025 CIP: Installation for three of the 13 line sections has been completed. Work will continue on the next highest priority sections with the expectation that approximately three line sections will be completed each year. This work requires the availability of fiber optic cable at each substation, which will be coordinated with the work undertaken to develop the Utilities Fiber Optic network. 321 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Electric Fund 2020-2024 CIP: Project title change from HCB Pilot Wire Replay Replacement to Inter -substation Line Pro- tection Relay. The scope and funding for the project have increased as staff has determined that replacing the entire 60kV protection system is the best way to ensure reliable service. 2019-2023 CIP: Staff completed the relay replacements between Quarry and Hopkins Substations, installa- tion of fiber optic communication cables between Colorado, Maybell, East Meadow and Adobe Creek Sub- stations, and is now working on installation of the relays at Maybell and East Meadow and placing them in service. 2017-2021 CIP: Project established. Funding Sources Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total' Total 329,222 341,826 341,826 150,000 329,204 341,826 341,826 150,000 0 0 0 0 0 0 O 150,000 O 150,000 O 821,048 O 821,030 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 244,088 308,483 308,483 150,000 85,116 33,343 33,343 0 329,204 341,826 341,826 150,000 O 0 0 0 150,000 O 0 0 0 0 O 0 0 0 150,000 0 702,571 O 118,459 O 821,030 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 322 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND Underground transformer and cable after years of service Fund: Electric Fund Category: System Improvements Project Location: Area bounded by Los Palos. Glenbrook. Pomona, and Arastradero Managing Department: Utilities Initial Project Start: Spring 2010 Initial Project Completion: Summer 2012 Revised Project Start: Spring 2018 Revised Project Completion: Winter 2022 Pr•'. IA Rebuild Underground District 15 Description This project will rebuild and replace the underground electric system in Underground District 15. The area is bounded by Los Palos, Glenbrook, Pomona, and Arastradero. Work will include the replacement of deterio- rated electrical cables, transformers and enclosures. Installation of new equipment will bring the electrical sys- tem up to current construction standards. Justification The underground system serving Underground District 15 was installed in 1973. The cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in winter. The water reduces the life of the equip- ment and electrical connections and requires the rebuilding of the facilities. Supplemental Information 2022-2026 CIP: The project expense budget reflects the cost estimate from the engineering design in Fiscal Year 2021. 2021-2025 CIP: The project has been delayed to facilitate a request from residents to place transformer below ground. Staff is working on the added cost to residents and will prepare an agreement. The project budget scope has been reduced to design engineering in Fiscal Year 2021 and construction tentatively planned for Fis- cal Year 2022. 2020-2024 CIP: Work on this project has been delayed due to public input regarding the design of the project. 2019-2023 CIP: This project rebuilds and replaces the underground electric system in Underground District 15, the area bounded by Los Palos, Glenbrook, Pomona, and Arastradero. This project is in the preliminary stages of assessment for engineering design and work will be coordinated with Rebuild Underground District 26 (EL - 323 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 16000) which is rebuilding the electric system along Arastradero Road. Work on this project has been delayed due to staffing shortages. 2017-2021 CIP: Shifting project priorities and the loss of Engineering staff have delayed the completion of this project. Funding Sources Sche c ule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 43,345 50,000 25,000 1,225,000 0 0 0 1,225,000 0 1,293,345 Total 43,337 50,000 25,000 1,225,000 Ex 0 en c O 0 0 0 1,225,000 O 1,293,337 iture Schec ule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 34,513 50,000 25,000 1,225,000 O 0 0 0 1,225,000 0 1,284,513 Design 8,824 0 0 0 0 0 0 0 0 0 8,824 Total 43,337 50,000 25,000 1,225,000 O 0 0 0 1,225,000 O 1,293,337 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 324 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Electric crews installing new underground cables Fund: Electric Fund Category: System Improvements Project Location: Louis Road between Greer Street and Loma Verde Avenue Managing Department: Utilities Initial Project Start: Winter 2016 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2019 Revised Project Completion: Winter 2023 Project Number: EL -13003 Rebuild Underground District 16 Description This project will rebuild and replace the underground electric system in Underground District 16. The area is located along Louis Road between Greer Street and Loma Verde Avenue. Work will include the replacement of deteriorated electrical cables, transformers, and enclosures. Installation of new equipment will bring the elec- trical system up to current construction standards. Justification The underground system serving Underground District 16 was installed in 1974, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Supplemental Information 2022-2026 CIP: Construction is planned for Fiscal Years 2022 and 2023. Engineering design was completed and the construction is to be done by the City's crew. 2021-2025 CIP: Construction is tentatively planned for Fiscal Year 2021. The project will be combined with the work in EL -11003 (Rebuild Underground District 15) and EL -16000 (Rebuild Underground District 26) in a sin- gle bid package to solicit a construction contractor. The project has been delayed to facilitate a request from residents to place transformer below ground related to project EL -11003. Staff is working on the added cost to residents and will prepare an agreement. 2020-2024 CIP: Work on this project has been delayed as Staff continues with the process of receiving public input regarding the design of the project. 325 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2019-2023 CIP: This project is in the preliminary stages of assessment for engineering design and work will be coordinated with Rebuild Underground District 26 (EL -16000), which is rebuilding the electric system along Arastradero Road. Funding has increased to reflect market prices and moved to FY 2019. Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total 26,338 359,000 26,335 359,000 9,000 350,000 350,000 9,000 350,000 350,000 0 0 Expenditure Schec ule 0 0 O 700,000 O 700,000 O 735,338 O 735,335 Project Phase Prior Years • FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 21,550 359,000 9,000 350,000 350,000 0 O 700,000 O 730,550 Design 4,785 0 0 0 0 0 0 0 0 0 4,785 Total 26,335 359,000 9,000 350,000 350,000 0 0 O 700,000 O 735,335 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 326 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Fund: Electric Fund Category: System Improvements Project Location: Channing Avenue; Center Street: Hamilton Avenue; and Lincoln Avenue Managing Department: Utilities Initial Project Start: Winter 2017 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2020 Revised Project Completion: Spring 2024 Project N AA e, e Utility Engineer planning out the next underground rebuild project Rebuild Underground District 20 Description This project will rebuild and replace the underground electric system in Underground District 20. Work will include the replacement of deteriorated electrical cables, transformers, and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 20 was installed in 1979, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water during winter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Supplemental Information 2022-2026 CIP: This project budget was updated to align to the new project schedule; with engineering design to start in Fiscal Year 2023 and construction in Fiscal Year 2024. 2021-2025 CIP: This project has been deferred to later years due to delays in completing related work in the area. 2019-2023 CIP: This project rebuilds and replaces the underground electric system in Underground District 20, the area bounded by Channing Avenue, Center Street, Hamilton Avenue, and Lincoln Avenue. This project is in the preliminary stages of assessment for engineering design. 327 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total 9,968 9,965 0 0 0 0 O 50,000 1,400,000 100,000 O 50,000 1,400,000 100,000 Expenditure Schedule O 1,550,000 O 1,550,000 O 1,559,968 O 1,559,965 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 7,974 0 0 0 0 1,400,000 100,000 1,991 0 0 0 50,000 0 0 9,965 0 0 0 50,000 1,400,000 100,000 O 1,500,000 O 50,000 O 1,507,974 O 51,991 O 1,550,000 0 1,559,965 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 328 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET LECTRIC FUND Electric underground cable vault Fund: Electric Fund Category: System Improvements Project Location: Hamilton Avenue, San Francisquito Creek, Southwood Drive and Chaucer Street Managing Department: Utilities Initial Project Start: Fall 2016 Initial Project Completion: Summer 2019 Revised Project Start: Spring 2021 Revised Project Completion: Spring 2024 Pro'. u Rebuild Underground District 23 Description This project will rebuild and replace the underground electric system in the area of the City bounded by Ham- ilton Avenue, San Francisquito Creek, Southwood Drive, and Chaucer Street. Work will include the replacement of deteriorated electrical cables, transformers, switches and enclosures. Justification The underground electric distribution system in the area bounded by Hamilton Avenue, San Francisquito Creek, Southwood Drive, and Chaucer Street was installed in 1983. Typical underground cable and equipment expected life is approximately 30 years in ideal conditions and now needs to be replaced. Installation of new equipment will bring the electrical system up to current construction standards. Supplemental Information 2021-2025 CIP: This project has been deferred to later years due to delays in completing related work in the area. 2020-2024 CIP: The budget has increased $0.6 million to account for increased substructure work and con- struction costs. 2019-2023 CIP: This project rebuilds and replaces the underground electric system in the area bounded by Chaucer Street, San Francisquito Creek, Hamilton Avenue, and Southwood Drive. This project is in the prelimi- nary stages of assessment for engineering design. 2017-2021 CIP: Project established. 329 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 0 O 0 0 1,100, 000 O 0 1,100,000 O 1,100,000 Total 0 O 0 0 0 1,100,000 O 0 1,100,000 O 1,100,000 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 0 1,100,000 O 0 1,100,000 O 1,100,000 Total 0 0 0 0 0 1,100,000 O 0 1,100,000 O 1,100,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 330 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Arastradero Road between El Camino Real and Hillview Avenue Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2016 Revised Project Start: Spring 2019 Revised Project Completion: Winter 2022 IA -.000 Arastradero Road (part of Underground District 26) Rebuild Underground District 26 Description This project will rebuild and replace the underground electric system in Underground District 26. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The electric system included in the scope of work of Underground District 26 was installed in 1984. Under- ground District 26 includes Arastradero Road between El Camino Real and Hillview Avenue. The cables are nearing the end of their expected life of 30 years and the fused switches that were installed at that time have operation issues and need to be replaced. In addition, most of the other equipment (transfomers, junctions, etc.) were installed in subsurface enclosures that have standing water, garden chemicals, oil, and other corro- sive materials that impact equipment life. Supplemental Information 2022-2026 CIP: In FY2022, the project scope includes replacing a 12kV electric feeder, MB -20, one of six distri- bution circuit connections at Maybell Substation. The project has been divided into four phases to facilitate the completion of this project without the need of outside contractors. This project will use improved protection devices to better sectionalize outages as well as pad mounted equipment for improved reliability and cost. 2021-2025 CIP: The project budget scope has been reduced to design engineering in Fiscal Year 2021 and con- struction tentatively planned for Fiscal Year 2022. The project will be combined with the work in EL -11003 (Rebuild Underground District 15) and EL -13003 (Rebuild Underground District 16) in a single bid package to solicit a construction contractor. The project has been delayed to facilitate a request from residents to place transformer below ground related to project EL -11003. Staff is working on the added cost to residents and will prepare an agreement. 331 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 12,452 300,000 45,000 255,000 0 0 0 O 255,000 O 312,452 Total 12,447 300,000 45,000 255,000 0 0 0 O 255,000 O 312,447 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 3,837 0 0 0 0 0 0 0 0 0 3,837 Design 8,610 300,000 45,000 255,000 0 0 0 O 255,000 O 308,610 Total 12,447 300,000 45,000 255,000 0 0 0 255,000 O 312,447 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 332 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Louis/California/Middlefield/Moreno Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Spring 2020 Revised Project Start: Spring 2020 Revised Project Completion: Winter 2024 Project Number: EL -19003 Underground Utilities Enclosure Rebuild Underground District 30 Description This project will rebuild and replace the underground electric system in the area of the City bounded by San Francisquito Creek, Edgewood Drive, Island Drive, Hamilton Avenue, Center Drive, Dana Avenue, Alester Ave- nue, and Jackson Drive. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Justification The underground electric distribution system in the area bounded by San Francisquito Creek, Edgewood Drive, Island Drive, Hamilton Avenue, Center Drive, Dana Avenue, Alester Avenue, and Jackson Drive was installed in 1987. Typical underground cable and equipment expected life is approximately 30 years in ideal conditions and now need to be replaced. Installation of new equipment will bring the electrical system up to current construc- tion standards. Rebuild of this area is being done ahead of other older underground areas to facilitate the 4/ 12kV conversions needed for changes at Hopkins Substation (EL -20000). Supplemental Information 2021-2025 CIP: This project is deferred to later years because of delays in completing related work in the area. 2020-2024 CIP: The budget has increased $0.3 million to account for increased substructure work and con- struction costs. 2019-2023 CIP: Project established 333 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET L Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 0 O 0 0 50,000 1,200,000 O 0 1,250,000 O 1,250,000 Total 0 O 0 0 50,000 1,200,000 O 0 1,250,000 O 1,250,000 Expenditure Schedule Project Phase 1 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total 0 0 0 0 0 0 O 50,000 1,200,000 O 50,000 1,200,000 0 0 O 1,250,000 O 1,250,000 O 1,250,000 O 1,250,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Natural Environment San Francisquito Creek Joint Powers Section: Energy Authority Goal: N-7 Utilities Advisory Commission Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 334 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND Substation crews installing underground facilities Fund: Electric Fund Category: System Improvements Project Location: Quarry Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Spring 2015 Revised Project Start: N/A Revised Project Completion: Fall 2022 Project Number: EL -14005 Reconfigure Quarry Feeders Description This project includes the reconfiguration of distribution circuits connections to substation transformers at Quarry Substation. The circuits will be more evenly divided between the four transformers at this substation to provide greater operating flexibility during outages. Justification Quarry Substation serves the Stanford Mall/Hospital area and the majority of the University Avenue downtown area. It has four substation transformers and ten circuits emanating from the substation to serve different areas. Two transformers have four circuits each while the remaining two (formerly at Alma Substation) have one circuit each. Load growth in the area requires the transfer of some of the circuits to the newly installed transformers to maintain operating flexibility and balance the load. If this work is not performed, outages that affect two of the transformers could be longer in duration, leading to customer dissatisfaction, business impact, and financial losses. Supplemental Information 2022-2026 CIP: Design has been completed. Construction is scheduled to be completed in Fiscal Year 2022. 2021-2025 CIP: This project has been reduced in scope to design only for Fiscal Year 2021. Staff will reschedule the construction portion in the next 5 -year CIP plan review. 2019-2023 CIP: The designs for this project are being adjusted to facilitate new electric loads proposed by Stanford Hospital and other significant projects in the area. The new design will incorporate work required to serve the new loads and will be constructed after the customer service work is completed. The project esti- mate and construction drawings are completed. The project has been delayed waiting for Stanford to com- 335 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET plete the installation of boxes and conduits to facilitate the work as part of the service to the new Stanford BioMedical Innovations building. Funding Sources Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Tot3Ii Electric Fund 592,061 50,000 50,000 150,000 O 0 0 0 150,000 0 792,061 Total 592,034 50,000 50,000 150,000 O 0 0 0 150,000 O 792,034 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 494,182 50,000 50,000 150,000 O 0 0 0 150,000 O 694,182 Design 97,852 0 0 0 0 0 0 0 0 0 97,852 Total 592,034 50,000 50,000 150,000 O 0 0 0 150,000 0 792,034 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 336 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND SCADA Technologist configuring SCADA software Fund: Electric Fund Category: System Improvements Project Location: SCADA System at Utility Control Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: Summer 2025 Project Number: EL -02010 SCADA System Upgrades Description This project will upgrade the Supervisory Control and Data Acquisition (SCADA) system hardware. The SCADA system is used to monitor and control critical assets of the City's Electric, Gas, and Water utility sys- tems from the Utility Control Center. Justification An upgrade to peripheral equipment is necessary each year to keep the hardware and software current in order to handle the ever-increasing demands on the system and maintain manufacturer/industry support. Supplemental Information 2022-2026 CIP: The annual expense budget has been aligned to cover increased costs of equipment and account for internal labor dedicated to these projects. 2021-2025 CIP: This is an annual budget to fund various upgrades to the SCADA system and peripheral equip- ment. Increases reflect the increased cost of equipment and support. 2020-2024 CIP: The increase in FY 2021 budget increase is to fund the purchase and installation of a demilita- rized zone (DMZ) to add an additional layer of security to the City's local area network (LAN). An external net- work node can access only what is exposed in the DMZ, while the rest of the organization's network is firewalled. The DMZ functions as a small, isolated network positioned between the Internet and the LAN which will allow the City extra time to detect and address breaches before they further penetrate into the internal networks. Significant Changes Annual budget amounts are for minor system upgrades/replacements. Full system upgrades are on a 3 to 4 year cycle. 337 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund N/A 289,895 289,895 400,000 185,000 220,000 225,000 185,000 1,215,000 0 N/A Total N/A 289,894 289,894 399,999 185,000 220,000 225,000 185,000 1,214,999 0 N/A Expenditure Schedule Prior Project Phase Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 289,894 289,894 399,999 185,000 220,000 225,000 185,000 1,214,999 N/A Total N/A 289,894 289,894 399,999 185,000 220,000 225,000 185,000 1,214,999 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 338 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET LECTRIC FUND Sample of energy use information that could be available to customers Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Fall 2016 Initial Project Completion: Fall 2022 Revised Project Start: Fall 2021 Revised Project Completion: Fall 2029 Project Number: EL -11014 Smart Grid Technology Installation Description This project will implement portions of the Smart Grid Road Map that can be cost effectively applied to the City's Electric, Gas, and Water utility systems resulting in operating cost savings, environmental benefits, plus an increased quality of life and productivity for the residents and businesses of Palo Alto. Justification The Smart Grid will help the City of Palo Alto achieve the following goals: energy conservation, carbon emis- sion reduction, efficient utilization of aging infrastructure, improved system reliability, integration of distributed energy resources, accommodation of battery charging demands, cost-effective commodity purchases, and meeting customer demands for information. Supplemental Information 2022-2026 CIP: Staff has evaluated the proposals and selected the vendors. The contracts are scheduled to go to Council in October 2021. 2021-2025 CIP: This project will implement portions of the Smart Grid Road Map that can be cost effectively applied to the City's electric, gas, and water utility systems, resulting in operating cost savings, environmental benefits, plus an increased quality of life and productivity for the residents and businesses of Palo Alto. Staff completed a Request for Proposal to solicit bids to evaluate the implementation of Smart Grid technologies in Palo Alto incorporating information gathered from completed pilot projects. 2020-2024 CIP: In December 2018, the City Council accepted the 'Smart Grid and Utilities Technology Imple- mentation Plan' that recommended the implementation of an Automated Metering Infrastructure (AMI) based smart grid system at an estimated cost of $19 million. 339 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND The cost is estimated to be borne by the Electric ($10.5 million), Gas ($3.4 million) and Water ($5.1 million) Funds. The actual project implementation is not expected to begin until 2023, upon the implementation of the customer information system upgrade project. It is also anticipated the funds from the Electric Special Projects (ESP) reserves will be used to cover the initial capital costs. The Gas and Water Funds will then repay the ESP reserve loan over 10 years at 3.5 percent interest with an annualized payment of $0.4 million and $0.6 million, respectively. 2019-2023 CIP: Project activities in 2019 include consultant development of system specifications in prepa- ration for an RFP to solicit contracts with meter data management systems and advanced metering infra- structure vendors for delivery in 2021 and 2022, respectively. Implementation will begin in 2021 once the upgrade of Utilities' Customer Information System is complete. Significant Changes This project could include aspects of data management system, smart metering, fiber optic infrastructure improvement, distribution system automation, outage management system, load management system, demand -side management system, leak and revenue protection, customer interface to energy usage, and customer equipment control. Func ing Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund (828,658) 5,173,851 100,000 7,000,000 7,000,000 3,000,000 0 0 17,000,000 (6,300,000) 9,971,342 Transfer from Gas Fund 436,334 0 0 0 0 0 0 0 0 2,400,000 2,836,334 Transfer from Water Fund 726,334 0 0 0 0 0 0 0 0 3,900,000 4,626,334 Total 514,003 5,173,851 100,000 7,000,000 7,000,000 3,000,000 0 0 17,000,000 0 17,614,003 Expenciture Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 432,148 5,173,851 100,000 7,000,000 7,000,000 3,000,000 0 0 17,000,000 0 17, 532,148 Design 81,855 0 0 0 0 0 0 0 0 0 81,855 Total 514,003 5,173,851 100,000 7,000,000 7,000,000 3,000,000 0 0 17,000,000 0 17,614,003 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. 340 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.5 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: P4 This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 341 CITY OF PALO ALTO High voltage circuit breakers nd: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Summer 2020 Revised Project Start: Summer 2020 Revised Project Completion: Summer 2028 Project Number: EL -17002 Substation 60kV Breaker Replacement Description This project funds the purchase and replacement of high voltage circuit breakers that interconnect the nine electric substations and two power switching stations. There are 23 circuit breakers reaching the end of their recommended reliable useful life expectancy and/or are now underrated for the use. Justification A recent 60kV circuit breaker study performed for the City of Palo Alto found that the interrupting current rat- ing of two of these circuit breakers on the system is not high enough to handle the expected maximum fault current level. Three other circuit breakers are marginal with respect to their interrupting current rating. Fifteen additional older oil circuit breakers are obsolete and have reached or are reaching the ends of their operable lives. One oil circuit breaker has experienced a non -catastrophic failure. Should there be a fault, it could result in a failure of any one of these twelve circuit breakers to operate properly, damaging the breaker and leading to a prolonged electric outage. These circuit breakers are integral and critical components of the electric utility transmission system. Supplemental Information 2022-2026 CIP: The project expense increased to account for additional breakers and an increase in material cost. Nine additional oil breakers were added to the replacement list. One of the primary reasons for an increase in material cost is due to the industry migrating away from using greenhouse gases in breaker insula- tion, such as sulfur hexafluoride (SF6), to dry air technology designed breakers. 2021-2025 CIP: This is an ongoing project over several years to replace 60 kV breakers at substations. The increased cost is to cover anticipated increases in material and installation cost. 343 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2020-2024 CIP: This project will be a 10 -year program replacing five breakers per year. The annual budget of $600,000 includes engineering consulting services, material, and construction. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total 345,661 1,216,988 1,216,988 900,000 900,000 900,000 900,000 900,000 4,500,000 345,649 1,216,988 1,216,988 900,000 900,000 900,000 900,000 900,000 4,500,000 O 6,062,649 O 6,062,637 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction Design Total 210,009 1,191,980 1,191,980 135,640 25,008 25,008 345,649 1,216,988 1,216,988 900,000 0 900,000 900,000 0 900,000 900,000 0 900,000 900,000 0 900,000 900,000 4,500,000 0 0 900,000 4,500,000 O 5,901,989 O 160,648 O 6,062,637 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 344 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Electric Substation transformer and bus structure L Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -89044 Substation Facility Improvements Description This project involves several improvements to each of the nine substation facilities in Palo Alto, improvement to the safety grounding grids, upgrading gravel for electrical isolation, replacement of various substation equipment, renovation of security fences and entry gates, paving of driveways and parking areas in substa- tions, upgrading of substation drainage systems, replacement of Remote Terminal Unit (RTU) equipment, bus voltage monitoring and local area network (LAN) connections, as well as other improvements. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Work com- pleted under this project helps to ensure reliable operation and electric service. Supplemental Information 2021-2025 CIP: Budget increase in Fiscal Year 2021 for grounding upgrades. Func ing Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 %;; 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total 802,400 802,400 450,000 400,000 200,000 N/A N/A 802,398 802,398 450,000 400,000 200,000 200,000 200,000 1,450,000 200,000 200,000 1,450,000 0 0 N/A N/A 345 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 762,398 762,398 450,000 400,000 200,000 200,000 200,000 1,450,000 0 N/A Total N/A 802,398 802,398 450,000 400,000 200,000 200,000 200,000 1,450,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 346 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Substation perimeter wall providing security for the enclosed equipment Electric Fund : System Improvements location: Colorado Substation : Utilities Initial' . x `ek et: Fall 2015 Initial ojec ompletion: Spring 2017 Revised Project Start: Fall 2018 Revised Project Completion: Winter 2025 Project Number: EL -16003 Substation Physical Security Description The electric substations are a key element of the Electric Distribution System used to provide electricity to res- idents and customers of Palo Alto. This project will evaluate options for protecting electric substations from outside vandalism and intrusion. If necessary, fences and other protections will be repaired. Security lighting will be designed and issued for construction. Justification The 2013 incident involving PG&E's Metcalf Substation in South San Jose has brought about increased security concerns regarding utility sites and systems. A severe disruption to one of Palo Alto's substations could result in outages of an extended period. The Utility Site Security Improvements project (EL -04012) which addresses the aspects of visual security such as digital cameras, was combined with this project. This project addresses the need for physical protection, now including digital cameras. Supplemental Information 2022-2026 CIP: Security lighting and cameras added to the project scope, but the total project budget remained the same. 2021-2025 CIP: This is an ongoing project over several years to improve security of electric substations. Project work will be coordinated with work proposed in EL -19002, Colorado Substation Site Improvements. Delayed and reappropriated 2020-2024 CIP: Project title changed from Substation Security to Substation Physical Security. The project bud- get has increased by $1.0 million to account for increased project scope at Colorado and Hansen Substations and construction cost escalation. 2019-2023 CIP: Project budget increased by $0.3 million to account for construction escalation. 347 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ■ 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this project. A consul- tant assessed and recommended security measures in 2017. Staff will review recommendations and issue bids for selected improvements. Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 315,788 2,054,434 2,054,434 300,000 200,000 165,000 165,000 O 830,000 3,200,222 Total 315,756 2,054,434 2,054,434 300,000 200,000 165,000 165,000 O 830,000 O 3,200,190 Expenditure Schedule Project Phase Prior Years • FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 195,728 2,025,093 2,025,093 300,000 200,000 165,000 165,000 O 830,000 O 3,050,821 Design 120,028 29,341 29,341 0 0 0 0 0 0 0 149,369 Total 315,756 2,054,434 2,054,434 300,000 200,000 165,000 165,000 O 830,000 O 3,200,190 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 348 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET LECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Electric Substations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -89038 Electric Substation used to distribute power to City of Palo Alto customers Substation Protection Improvements Description This project funds the purchase engineering, and installation of protective overcurrent relays, circuit breakers, high voltage fuses, and other equipment used at electric substations to protect the equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits) on the electric system. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Protective equipment is used to stop power flow when there are problems on the electric system. As the Electric Distribu- tion System becomes more complex and reliability more critical, maintenance of these systems is imperative. This project includes replacement of old protective devices and controls that have misoperated or no longer provide the level of functionality now required for more sophisticated and sensitive devices. Properly designed and operating protective systems are required to ensure public safety, reduce equipment damage, and mini- mize the impact of faults such as reduction in outage durations. Supplemental Information 2022-2026 CIP: Staff replaced a group of current transformers, and has completed design and installation of the relays and control systems at Maybell Substation. Staff replaced the Quarry Substation and Hanover Sub- station feeder relays. Staff is upgrading the transformer protection relays at Colorado Power Station. Staff is also evaluating the 60kV protection system due to recent changes in EL -19001. 349 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2020-2024 CIP: Staff completed the 60kV coordination study and is working on designs for replacement of current transformers that would be overloaded during faults. Staff is also working on the designs to replace the relays on the Maybell Substation feeders. Due to the size and complexity of this project, staff is in the process of procuring an Engineering Consultant to do the detailed design of the equipment layout and wir- ing. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Totaili Electric Fund N/A 708,539 708,539 480,000 300,000 300,000 300,000 300,000 1,680,000 O N/A Total N/A 708,538 708,538 480,000 300,000 300,000 300,000 300,000 1,680,000 O N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 708,538 708,538 480,000 300,000 300,000 300,000 300,000 1,680,000 O N/A Total N/A 708,538 708,538 480,000 300,000 300,000 300,000 300,000 1,680,000 O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 350 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Electric crews preparing to enter underground vault Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -16001 Underground System Rebuild Description Underground primary electric cables and equipment have a limited life span and need to be replaced before they fail and cause outages. This project will replace underground electric equipment in areas that were origi- nally installed underground instead of as a part of an Underground District. Work will include the replacement of deteriorated electrical cables, transformers, switches and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system cables and equipment installed prior to 1990 have an expected life of 30 years and now need to be replaced. In addition, most of the equipment and cables were installed in subsurface enclo- sures that have standing water in them in the winter. Exposure to water reduces the life of the equipment and electrical connections and require the rebuilding of the facilities. Utilities has specific projects to address rebuilding Underground Districts. This project will address replacing underground equipment that was installed originally as underground and not part of an Underground District. Supplemental Information 2021-2025 CIP: This is an annual budget to fund various projects to replace underground cable as the need is identified. Increases reflect the increased cost of materials and installation. 2020-2024 CIP: Staff is working to identify areas that are high priority for cable replacement based on the age of the existing cables. This currently includes areas in the Stanford Research Park, Arastradero Road, and along East Bayshore Road. 2019-2023 CIP: Shifting project priorities and staffing shortages have delayed identification and development of projects to replace underground facilities that fall under this project. 351 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2016-2021 CIP: Project established. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total N/A 350,000 350,000 350,000 350,000 350,000 350,000 350,000 1,750,000 N/A 349,999 349,999 349,999 349,999 350,000 350,000 350,000 1,749,998 0 0 N/A N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 349,999 N/A 349,999 349,999 349,999 349,999 350,000 350,000 350,000 1,749,998 349,999 349,999 349,999 350,000 350,000 350,000 1,749,998 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 352 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -19004 Aging pole that needs to be replaced. Wood Pole Replacement Description This project will fund the annual replacement of deteriorated wood poles. Justification Wood poles are used to support overhead utility lines throughout the City of Palo Alto. Though poles are inspected, tested, and treated to maintain their integrity, over time poles will deteriorate to the point that they are no longer safe for utility workers. Replacement of wood poles has been funded under the Electric System Improvement project (EL -98003); however, wood pole replacement competes with other system improvement and service reliability work for funding. A new specific project for pole replacement is being established to give pole replacement a higher priority, as poles are getting older, and to ensure proper funding is approved and allocated each year. Supplemental Information 2022-2026 CIP: This is an annual project to replace deteriorated poles. Due to the timing and execution of the contract, the poles assigned in Fiscal Year 2020 were completed at the start of Fiscal Year 2021. The bid pro- posal and contract to replace the next set of poles will extend into Fiscal Year 2022. The division does not have sufficient resources to manage an second wood pole project in the year. Funding in Fiscal Year 2022 has been reduced to align the budget with one set of wood pole replacements per year. 2021-2025 CIP: The increased costs are due to increases in cost of materials and construction labor. In June 2020, Council approved the contract for construction of this project, in conjunction with EL -17007 - Facility Relocation for Caltrain Modernization project and construction is expected to start in July 2020. 2020-2024 CIP: Project revenues updated to reflect estimated shared costs from AT&T for joint pole access. 2019-2023 CIP: Project established. 353 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund N/A 2,693,241 2,693,241 100,000 1,350,000 1,350,000 1,350,000 1,350,000 5,500,000 0 N/A Other N/A 300,000 300,000 150,000 150,000 150,000 150,000 150,000 750,000 0 N/A Total N/A 2,993,241 2,993,241 250,000 1,500,000 1,500,000 1,500,000 1,500,000 6,250,000 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 2,993,241 2,993,241 250,000 1,500,000 1,500,000 1,500,000 1,500,000 6,250,000 0 N/A Total N/A 2,993,241 2,993,241 250,000 1,500,000 1,500,000 1,500,000 1,500,000 6,250,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 354 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Undergrounding Projects ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 355 CITY OF PALO ALTO ELECTRIC FUND Intersection of Embarcadero Road and Waverley Street (part of Underground District 42) Fund: Electric Fund Category: Undergrounding Projects Managing Department: Utilities Initial Project Start: Spring 2017 Initial Project Completion: Spring 2019 Revised Project Start: Spring 2026 Revised Project Completion: Spring 20 Project Number: EL -0800 Underground District 42 - Embarcadero Road, Emerson, Middlefield Description This project will replace the existing overhead electrical distribution system with an underground system along Embarcadero between Emerson and Middlefield. This project involves creating an Underground Utilities Dis- trict and performing the work on a general benefit basis under the provisions of Utility Rule 17 which requires the Utility to bear the cost of the distribution system and the property owners to bear the cost of under - grounding their services. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trimming, and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets the California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Supplemental Information 2022-2026 CIP: This project has been deferred beyond the 5 -Year CIP, with design beginning in Fiscal Year 2026 due to lack of resources and higher priority projects. 2021-2025 CIP: This project has been deferred to lack of resources and higher priority projects. 2020-2024 CIP: Design and construction are being spread over two years. 357 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET L Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total 0 0 0 0 0 0 0 0 0 0 0 0 O 50,000 O 50,000 50,000 50,000 O 50,000 O 50,000 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 0 0 0 0 0 O 0 0 0 0 34,400 0 0 0 0 0 15,600 O 0 0 0 0 50,000 34,400 15,600 50,000 0 34,400 O 15,600 O 50,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to be categorically exempt from CEQA under Section 15301. 358 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ELECTRIC FUND Fund: Electric Fund Category: Undergrounding Projects Project Location: Alma, Addison, Bryant, and Melville Managing Department: Utilities Initial Project Start: Spring 2018 Initial Project Completion: Spring 2019 Revised Project Start: Spring 2026 Revised Project Completion: Spring 2027 Project Number: EL -11009 Alma Street at Embarcadero Road (part of Underground District 43) Underground District 43 - Alma/ Embarcadero Description This project will replace the existing overhead electrical distribution system with an underground system in the area bounded by Alma, Addison, Bryant, and Melville. This project involves creating an Underground Utilities District and performing the work on a general benefit basis under the provisions of Utility Rule 17, which requires the Utility to bear the cost of the distribution system and the property owners to bear the cost of undergrounding their services. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trimming, and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Supplemental Information 2022-2026 CIP: This project has been deferred beyond the 5 -Year CIP, with design beginning in Fiscal Year 2026 due to lack of resources and higher priority projects. 2021-2025 CIP: This project is deferred to later years to focus on higher priority work. 2020-2024 CIP: Design and construction work is being spread over two years. 359 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 0 O 0 0 0 50,000 50,000 O 50,000 Total 0 O 0 Project Phase 0 0 0 0 50,000 50,000 O 50,000 Expenditure Schedule Prior FY 2021 FY 2021 Years 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design O 0 0 0 0 50,000 50,000 50,000 Total 0 0 O 0 0 0 0 50,000 50,000 O 50,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 360 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET FIBER OPTICS FUND CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 361 Overview The City of Palo Alto is the only municipality in the State of California that operates a full suite of City - owned utility services. The most recent addition to this list of services provided to City of Palo Alto resi- dents and commercial customers is the licensing of dark fiber service connections on a dark optical fiber backbone network (fiber network), originally designed and built by the City in the mid to late 1990s. Fiber Optics Fund Capital Expenditures $2,000,000 $1,600, 000 $1,200,000 $800,000 $400,000 $0 1 1 1 1 1 1 I /% H/\\It 1II % % AIN,--•--- --iM--iM 1 1 1 o 1 1 I 1 FY 2018 Actuals FY 2020 FY 2022 FY 2024 FY 2026 Actuals Proposed Projected Projected 362 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET FIBER OPTICS FUND The City of Palo Alto is the only municipality in the State of California that operates a full suite of City - owned utility services. The most recent addition to this list of services provided to City of Palo Alto resi- dents and commercial customers is the licensing of dark fiber service connections on a dark optical fiber backbone network (fiber network), originally designed and built by the City in the mid to late 1990s. For the 2022-2026 Capital Improvement Program (CIP), expenditures of $2.3 million are programmed, with $0.5 million allocated in Fiscal Year 2022. Major projects funded in the 2022-2026 CIP include Fiber Optics Customer Connections ($1.3 million), and Fiber Network System Improvements ($1.0 million). The budget for the Fiber Optics CIP can be categorized into two types of projects: Capacity Improvements and Cus- tomer Connections. Infrastructure Inventory CLASSIFICATION QUANTITY Route Miles of Backbone Fiber Cable 55.4 Route Miles of Overhead Backbone Fiber Optic Cable 21.6 Route Miles of Underground Backbone Fiber Optic Cable 33.8 Capacity Im arovements With advances in various technologies dependent on high -bandwidth broadband connectivity, increases in online services and applications, and significant increases in data transmission over fiber optic networks, access to fiber optic cables is increasingly in demand. To ensure reliable fiber optic service to City of Palo Alto residents and commercial customers, network components such as fiber optic cables and splice cabi- nets need to be upgraded or added to increase capacity; replaced or protected from damage by animals; and rerouted away from hazardous conditions. Recent Accomplishments Created a work plan to facilitate improvements if the Palo Alto Foothills. The plan is focused on fire safety measures. Actions will include undergrounding fiber cables and moving existing cables, both aerial and underground, to reduce fire danger. Coordinated with Caltrain to optimize City fiber for safety and efficiency at key Alma St. Caltrain crossings. 2022-2026 Capital Improvement Program _4ecurring Projects There is one recurring project in the Capacity Improvements category in the 2022-2026 CIP: • Fiber Network System Improvements (Fiscal Year 2022: $0.2 million; 2022-2026 CIP: $1.0 million) FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 363 FIBER OPTICS FUND Non -Recurring Projects There are no non -recurring projects in the Capacity Improvements category with amounts in the 2022- 2026 CIP. The Fiber Network System Rebuild project is on hold pending Council's direction for City fiber network expansion and fiber -to -the -home. This project will rebuild portions of the network that have reached capacity and increase the network's capacity and ability to provide dark fiber optic service connections to all potential customers. Rebuilding portions of the fiber network includes installation of additional fiber optic cables in the Stanford Research Park area and replacement of several below ground splice closures with pad -mounted pedestals. Rebuild work originally scheduled for Fiscal Year 2022 included installing substructure and dark fiber for a new fiber path from Park Boulevard Substation to the Stanford Research Park area. Customer Connections The fiber network must evolve as customers continually change their fiber optic needs due to equipment additions, new construction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types. Projects in this category include work required to meet the needs of customers who have applied for new or upgraded dark fiber optic service connections. The connection costs associ- ated with new or upgraded connections are offset by non -recurring charges (NRC) to establish the con- nections and monthly recurring charges (MRC) or dark fiber license fees. Recent Accomplishments Fiber Engineering and Operations is working in tandem with Caltrain to improve the safety and reliability of both City Fiber and Caltrain's infrastructure. The work is primarily to enable Caltrain to electrify its trains. As a result, City fiber has raised the height of its fiber cables which creates an additional safety measure. Fiber in the Arastradero Road Area is being moved from the rear of the house lots to underground the street to enable access for maintenance and improvements. 2022-2026 Capital Improvement Program Recurrinq Projects There is one recurring project, Fiber Optics Customer Connections, in the Customer Connections category. In the 2022-2026 Capital Improvement Program, recurring funding in this project remains at approximately $0.3 million annually. This project provides funding for the installation of fiber optic infrastructure for new service connections. There are no non -recurring projects in this category. 364 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Project Title FIBER OPTICS FUND Fiber Optics Project Number FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Other FO -10000 Fiber Optics Customer Connections 200;000 200,000 200,000 200,000 200,000 200,000 0 800,000 Other Total 200,000 200,000 200,000 200,000 200,000 200,000 0 800,000 Total Sources 200,000 200,000 200,000 200,000 200,000 200,000 0 1,000,000 USE OF FUNDS Capacity Improvements FO -10001 Fiber Optics Network - System Improvements 436,716 436,716 200,000 200,000 200,000 200,000 200,000 1,000,000 FO -16000 Fiber Optics Network - System Rebuild 1,074,318 1,074,318 0 0 0 0 0 0 Capacity Improvements Total 1,511,034 1,511,034 200,000 200,000 200,000 200,000 200,000 1,000,000 Customer Connections FO -10000 Fiber Optics Customer Connections 249,998 249,999 250,000 250,000 250,000 250,000 250,000 1,250,000 Customer Connections Total 249,998 249,999 250,000 250,000 250,000 250,000 250,000 1,250,000 Total Uses 1,761,032 1,761,033 450,000 450,000 450,000 450,000 450,000 2,250,000 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 365 CITY OF PALO ALTO Capacity Improvements FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 367 CITY OF PALO ALTO FIBER OPTICS FUND Fiber optic crew installing new fiber optic cables Fund: Fiber Optics Fund Category: Capacity Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: FO -10001 Fiber Optics Network -System Improvements Description This project provides funding to improve reliability within the existing fiber network. Typical activities in this project include purchasing, upgrading, and installing fiber optic cables, conduits, and splice enclosures. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto by accelerat- ing the pace at which high -quality, low-cost, advanced telecommunications services are delivered to the resi- dents and businesses in Palo Alto. This occurs while limiting the negative impacts on Palo Alto's environment by using existing conduit and wood utility poles in the public rights -of -way. This also enables the Fiber Optics Fund to generate additional revenues through the enhanced use of its existing conduit and wood utility poles. Supplemental Information 2022-2026 CIP: Staff will postpone and combine the Montebello project with the Wildfire Mitigation Project to save costs on the substructure work. 2021-2025 CIP: Changed project title from Fiber Optic System Improvements to Fiber Optic Network - System Improvements. 2020-2024 CIP: The Fiber Optics Fund will build emergency water supply resiliency at Montebello reservoir to enable the Utilities Supervisory Control and Data Acquisition (SCADA) system to add full remote -control valves at the reservoir. Montebello is the only reservoir (of seven) remaining without available fiber service con- nections. Staff must manually turn on/off the valves which may be difficult after a major earthquake or unsafe during a wildfire or similar emergencies. In addition, intermittent loss of cellular and radio coverage in the foot- hills area where the reservoir is located may occur. This is a major impediment for emergency response calls. 369 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Finally, if fiber is available at Montebello Reservoir, Utilities can use this fiber for backhaul communication links for Advanced Metering Infrastructure (AMI) collectors to serve customers. Significant Changes The Fiber Optics Utility continues to add capacity improvements in the form of additional fiber in con- gested areas as well as areas of predicted growth. Func ing Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Fiber Optics Fund Total N/A 436,716 N/A 436,716 436,716 200,000 200,000 200,000 200,000 200,000 1,000,000 436,716 200,000 200,000 200,000 200,000 200,000 1,000,000 0 0 N/A N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 436,716 N/A 436,716 436,716 200,000 200,000 200,000 200,000 200,000 1,000,000 436,716 200,000 200,000 200,000 200,000 200,000 1,000,000 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Culture of Innovation and Business Diversity Goal: B-4 Policy: B-4.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 370 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Customer Connections FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 371 CITY OF PALO ALTO Technician installing new fiber optic cables Fund: Fiber Optics Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: FO -10000 Fiber Optics Customer Connections Description This project provides funding for the installation of fiber optic infrastructure for new service connections. Typ- ical activities in this project include: purchasing, upgrading, and installing fiber optic cables, conduits, and splice enclosures at customer sites. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto, accelerating the pace at which high -quality, low-cost, advanced telecommunications services are delivered to businesses while limiting the negative impacts on Palo Alto's environment by using existing conduits and wood utility poles rather than adding additional infrastructure to support the system. This project enables the Fiber Optics Fund to generate additional revenues through the enhanced use of its conduits and poles. Significant Changes The cost to the Fiber Optics Fund associated with new service connections and the City's cost of ownership are billed to the requesting parties. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Fiber Optics Fund Other N/A 50,000 50,000 50,000 50,000 50,000 50,000 250,000 450,000 N/A 200,000 200,000 200,000 200,000 200,000 200,000 0 800,000 0 0 N/A N/A Total N/A 249,998 249,999 250,000 250,000 250,000 250,000 250,000 1,250,000 0 N/A 373 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 249,998 249,999 250,000 250,000 250,000 250,000 250,000 1,250,000 0 N/A Total N/A 249,998 249,999 250,000 250,000 250,000 250,000 250,000 1,250,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Culture of Innovation and Business Diversity Goal: B-4 Policy: B-4.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 374 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET GAS FUND CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 375 Overview The City of Palo Alto is the only municipality in California that operates a full suite of City -owned utility ser- vices. The municipal natural gas distribution system began operation in 1917 and provides safe, reliable, and cost effective gas service to residents and customers of Palo Alto. For the 2022-2026 Capital Improvement Program (CIP), approximately $35.2 million is projected, with $5.8 million allocated in Fiscal Year 2022. Overall, a total of eight projects are planned for the 5 -year CIP. Gas Fund Capital Expendiures $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 vi 7• 1 / • / • ` , • • / / 8 • f • 1 • • V • / • • / / • • . •/ • • • • I / •8 / 1 • • ;1 la • • II / 1 FY 2018 Actuals FY 2020 Actuals FY 2022 Proposed FY 2024 Projected FY 2026 Projected 376 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET GAS FUND Major projects funded in the 2022-2026 CIP include Gas Main Replacements (cumulative total of $23.1 mil- lion), Gas System, Customer Connections ($5.8 million), and Gas Meters and Regulators ($3.5 million). The budget for the Gas Fund CIP can be categorized into three separate types of projects: Customer Connec- tions, Gas Main Replacements, and System Improvements. Infrastructure Inventory CLASSIFICATION QUANTITY Total miles of gas main distribution system 210.56 Total miles of gas service extension to residents and businesses 203.98 Number of gas receiving stations 4 Natural Gas System NUMBER OF SERVICES IN MILES OF SERVICES IN MATERIAL TYPE MILES OF MAINS IN SYSTEM SYSTEM SYSTEM (AVG 62'SERVICE) Steel 62.61 2,200 25.83 Plastic, PVC 33.68 705 8.28 Plastic, PE 114.23 14,362 168.64 Plastic, ABS 0.05 20 0.23 Plastic, Other 0.00 7 0.08 Other 0 77 0.90 TOTAL 210.58 17,371 203.98 Customer Connections As customers continually change their gas needs due to equipment additions, building expansions, build- ing remodels, and new building occupancy types, the gas system must evolve to meet these needs. The Gas System Customer Connections project, which is one of the largest recurring projects within the Gas Fund ($1.1 million in Fiscal Year 2022, $5.8 million over the 2022-2026 CIP), is accounted for within this cat- egory. This project allows for the completion of work required to meet the needs of customers who have applied for new or upgraded gas service. The Gas Fund pays for a portion of this project, while remaining costs are supported by reimbursements from customers for connection work performed by the City. Recent Accomp!lc!, r+ • In Fiscal Year 2020, the Utilities Gas Division completed approximately 110 customer service projects, at a cost of $0.5 million. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 377 2022-2026 Capital Improvement Program Recurring Proje A total of $5.8 million is programmed for Customer Connections recurring projects in the 2022-2026 CIP, with $1.1 million allocated in Fiscal Year 2022. Recurring projects in this category include the following: • Gas System, Customer Connections (Fiscal Year 2022: $1.1 million; 5 -Year CIP: $5.8 million) Gas Main Replacements The Gas Main Replacements (GMR) category accounts for the replacement of inadequately -sized and structurally deficient gas mains and services that are subject to corrosion or reaching the end of their expected life. The Utilities Department coordinates with the Public Works Department's street mainte- nance projects to minimize damage to the City's pavement and maximize cost efficiency. In the next five years, it is anticipated that approximately 90,000 linear feet of gas mains, or eight percent of the entire system, will be replaced. The 2022-2026 CIP includes $23.1 million in funding for projects within this cate- gory. Recent Accomplishments Finalized designs of the Gas Main Replacement 23 project within business districts to replace approximately 27,000 linear feet of natural gas mains and 350 natural gas service pipelines made of Polyvinyl Chloride (PVC) and Steel Black Wrap Pipe (BWP). 2022-2026 Capital Improvement Program GMR projects are included in the 2022-2026 CIP (Fiscal Year 2022: $7.0 million; 5 -Year CIP: $23.1 million). System Improvements To ensure reliable gas services for the City of Palo Alto residents and customers, gas infrastructure must be replaced upon reaching the end of its expected life. The System Improvements category includes three projects during the 2022-2026 CIP at a total cost of $6.3 million, with $1.6 million allocated in Fiscal Year 2022. Recent Accomplishments Completed replacement of approximately 109 natural gas services with pipeline material of Acrylonitrile Butadiene Styrene (ABS) or Tenite, at various locations within the City. Replaced multiple large diameter gas emergency valves that had active gas leaks. In CY2020, repaired 69 Grade 1, 2, and 3 leaks throughout the City. • Completed inspection of 408 of the 1,250 sanitary sewer laterals to be inspected in year one under the Phase II Crossbore Gas Safety Program. The Phase II Crossbore Gas Safety Program was terminated early due to the COVID-19 pandemic. • The Phase I I I Crossbore Gas Safety Program will start construction in March 2021 and will start where Phase project ended. The Phase I I I Crossbore Safety Program is to inspect existing sanitary sewer laterals for damages caused during the installation of natural gas main and service pipelines. 378 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2022-2026 Capital Improvement Program Recurring Projects There are three funded recurring projects in the System Improvements category in the 2022-2026 CIP: Gas Distribution System Improvements (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $2.5 million) Gas Equipment and Tools (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.3 million) Gas Meters and Regulators (Fiscal Year 2022: $1.0 million; 5 -Year CIP: $3.5 million) Non -Recurring Projects There are no non -recurring project in the System Improvements category in the 2022-2026 CIP. Please refer to the City of Palo Alto Utilities webpage to confirm project details: https://www.cityof- paloalto.org/Departments/Utilities/Utilities-Services-Safety/Utilities-Projects Gas Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total MIM SOURCE OF FUNDS mlm Other GS -80017 Gas System, Customer Connections 900,000 900,000 900,000 900,000 900,000 900,000 900,000 4,500,000 Other Total 900,000 900,000 900,000 900,000 900,000 900,000 900,000 4,500,000 Total Sources 900,000 900,000 900,000 900,000 900,000 900,000 900,000 4,500,000 USE OF FUNDS Customer Connections GS -80017 Gas System, Customer Connections 1,155,053 1,155,053 1,124,169 1,166,894 1,210,901 1,247,228 1,100,000 5,849,192 Customer Connections Total 1,155,053 1,155,053 1,124,169 1,166,894 1,210,901 1,247,228 1,100,000 5,849,192 Gas Main Replacements GS -12001 Gas Main Replacement - Project 22 70,000 70,000 0 0 0 0 0 0 GS -13001 Gas Main Replacement - Project 23 7,740,697 7,740,697 1,140,697 0 0 0 0 1,140,697 GS -14003 Gas Main Replacement - Project 24 0 0 2,000,000 7,000,000 0 0 0 9,000,000 GS -15000 Gas Main Replacement - Project 25 0 0 0 0 2,000,000 9,000,000 0 11,000,000 GS -16000 Gas Main Replacement - Project 26 0 0 0 0 0 0 2,000,000 2,000,000 Gas Main Replacements Total 7,810,697 7,810,697 3,140,697 7,000,000 2,000,000 9,000,000 2,000,000 23,140,697 System Improvements GS -18000 GaSABS/Tenite Replacement Project 1,149,062 1,149,062 0 0 0 0 0 0 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 379 Gas (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total GS -11002 Gas Distribution System Improvements 511,464 511,464 500,000 500,000 500,000 500,000 500,000 2,500,000 GS -13002 Gas Equipment and Tools 100,000 100,000 50,000 50,000 50,000 50,000 50,000 250,000 GS -80019 Gas Meters and Regulators 183,394 183,394 1,000,000 1,000,000 500,000 500,000 500,000 3,500,000 System Improvements Total 1,943,920 1,943,920 1,550,000 1,550,000 1,050,000 1,050,000 1,050,000 6,250,000 Total Uses 10,909,670 10,909,670 5,814,866 9,716,894 4,260,901 11,297,228 4,150,000 35,239,889 380 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Customer Connections GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 381 CITY OF PALO ALTO Gas System Fund: Gas Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: GS -80017 Gas System, Customer Connections Description This funding allows for the Gas Distribution System to be extended in order to provide gas service to new cus- tomers and augment service to customers with increased natural gas demands. Improvements include new mains, services, valves, regulators, meters, and accessories. Justification This project upgrades infrastructure to provide gas service connections to new customers, meet changes in existing customer service demands, and respond to changes in gas service requirements due to new develop- ment or redevelopment. This project is funded partially from reimbursements by customers. Supplemental Information 2021-2025 CIP: Funding was decreased slightly to reflect actual expenditures from prior years. 2015-2019 CIP: Project was retitled from Gas Systems Extensions. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund Other N/A 255,053 255,053 224,169 266,894 310,901 347,228 200,000 1,349,192 N/A 900,000 900,000 900,000 900,000 900,000 900,000 900,000 4,500,000 0 0 N/A N/A Total N/A 1,155,053 1,155,053 1,124,169 1,166,894 1,210,901 1,247,228 1,100,000 5,849,192 0 N/A 383 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 1,155,053 1,155,053 1,124,169 1,166,894 1,210,901 1,247,228 1,100,000 5,849,192 0 N/A Total N/A 1,155,053 1,155,053 1,124,169 1,166,894 1,210,901 1,247,228 1,100,000 5,849,192 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 384 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Gas Main Replacements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 385 CITY OF PALO ALTO GAS FUND Installation of new HDPE gas service main Fund: Gas Fund Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2022 Project Number: GS -13001 Gas Main Replacement -Project 23 Description This project replaces approximately 21,700 linear feet (which represents 1.8 percent of the City's Gas Distribu- tion System) of gas mains that may be leaking, inadequately -sized, and/or structurally deficient. These replacements are located on various streets in the Evergreen Park, Ventura, Midtown, College Terrace, Charles- ton Terrace, and Research Park neighborhoods. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire Gas Distribution System, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and ser- vices with ineffective corrosion protection, also known as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information 2022-2026 CIP: The design was completed during the summer and construction is scheduled to start in the winter of 2021. 2021-2025 CIP: In order to maintain Gas fund reserves within acceptable target levels, staff reduced the scope and budget of the project by 5,436 linear feet and approximately $3,000,000. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. Revised total project estimate to $11.0 million, an increase of 387 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Project Phase $3.8 million, due to higher construction costs. The project scope has also increased by 7,136 in linear foot- age. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: The construction is postponed to start in FY 2018 due to GMR 22 being delayed. Significant Changes The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC and steel facilities located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and loca- tions are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent proj- ect details. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund 211,174 7,740,697 7,740,697 1,140,697 0 0 0 0 1,140, 697 0 9,092,568 Total 211,172 7,740,697 7,740,697 1,140,697 O 0 0 Expenditure Schedule 0 1,140,697 O 9,092,566 5Year 4•rior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 107,967 7,648,047 7,648,047 1,140,697 O 0 0 0 1,140, 697 O 8,896,711 Design 103,205 92,650 92,650 0 0 0 0 0 0 0 195,855 Total 211,172 7,740,697 7,740,697 1,140,697 O 0 0 0 1,140,697 0 9,092,566 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 388 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Installation of new HDPE gas service main Fund: Gas Fund Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2022 Revised Project Completion: Fall 2023 Project Number: GS -14003 Gas Main Replacement -Project 24 Description This project replaces approximately 33,050 linear feet (which represents 2.9 percent of the City's Gas Distribu- tion System) of leaking, inadequately -sized, and structurally deficient gas mains and services located on vari- ous streets in neighborhoods of the Stanford Research Park, Green Acres, Charleston Terrace, and the Stanford Industrial business districts. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire Gas Distribution System, and considering risks ratings of the Dis- tribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and ser- vices with ineffective corrosion protection, also known as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information 2022-2026 CIP: To maintain the Gas fund reserve within acceptable target levels and keep rate increases low, the project budget for GMR 24 has decreased by $2.0 million. 2021-2025 CIP: Due to delays of GMR 23, construction for GMR 24 is being postponed to FY 2023. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. Revised total project estimate to $11.0 million, an increase of $3.8 million, due to higher construction costs. Project scope increased by 4,030 in linear footage. 389 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: Due to delays of GMR 22 and GMR 23, GMR 24 is being postponed to FY 2019. Significant Changes The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC and steel facilities, located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and loca- tions are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent proj- ect details. Funding Sources Schecule Funding Source 1 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund 0 0 0 2,000,000 7,000,000 O 0 0 9,000,000 0 9,000,000 Total O 0 Ex 0 2,000,000 7,000,000 O 0 oenditure Schedule 0 9,000,000 O 9,000,000 Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 0 7,000,000 0 0 7,000,000 O 7,000,000 Design 0 0 0 2,000,000 0 0 0 0 2,000,000 0 2,000,000 Total O 0 0 2,000,000 7,000,000 0 0 0 9,000,000 O 9,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 390 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET New gas service meter and regulating equipment Fund: Gas Fund Category: Gas Main Re lents Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2024 Revised Project Completion: Winter 2026 Project Number: GS -15000 Gas Main Replacement -Project 25 Description This project replaces approximately 31,260 linear feet (which represents 2.8 percent of the City's Gas Distribu- tion System) of leaking, inadequately -sized, and structurally deficient gas mains and services located on vari- ous streets in the neighborhoods of Palo Verde, Midtown, Evergreen, and Ventura. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire Gas Distri- bution System, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, also known in the industry as cathodic protection, located in business districts and steel mains and services with ineffective corrosion protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information 2021-2025 CIP: Due to delays of GMR 22, GMR 23, and GMR 24, GMR 25 postponed to FY 2024. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices are high. Revised total project estimate to $12.0 million, an increase of $3.8 million, due to higher construction costs. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: Project postponed to begin in FY 2020 due to GMR 22 being delayed. 391 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. Func ing Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund O 0 0 0 0 2,000,000 9,000,000 O 11,000,000 11,000,000 Total O 0 0 0 Expenc 0 2,000,000 9,000,000 iture Schec O 11,000,000 O 11,000,000 ule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction Design O O 0 0 0 0 0 0 0 979,800 6,229,500 0 1,020,200 2,770,500 O 7,209,300 O 3,790,700 O 7,209,300 O 3,790,700 Total O 0 0 0 0 2,000,000 9,000,000 O 11,000,000 0 11,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 392 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Gas Main Replacement - Project 26 Fund: Gas Fund Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2025 Revised Project Completion: Fall 2027 Project Number: GS -16000 Gas Main Replacement -Project 26 Description This project replaces approximately 13,471 linear feet (which represents 1.2 percent of the City's Gas Distribu- tion System) of leaking, inadequately -sized, and structurally deficient gas mains and services located on vari- ous streets in the University Park and Crescent Park neighborhoods. Staff identifies problematic mains/ services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and ser- vices with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information 2022-2026 CIP: Due to delays of GMR 22, GMR 23, GMR 24, and GMR 25, GMR 26 was postponed to Fiscal Year 2026. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: Due to delays of GMR 22 and GMR 23, this project is postponed to FY 2021. Significant Changes The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities located within business districts assigned the highest probability and conse- quences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to 393 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. Funding Sources Schedule Fundiing. source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total' Gas Fund O 0 0 0 0 0 0 2,000,000 2,000,000 0 2,000,000 Total O 0 0 0 0 0 0 2,000,000 2,000,000 O 2,000,000 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 0 0 1,000,000 1,000,000 O 1,000,000 Design O 0 0 0 0 0 0 1,000,000 1,000,000 0 1,000,000 Total O 0 0 0 0 0 0 2,000,000 2,000,000 0 2,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 394 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET System Improvements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 395 CITY OF PALO ALTO Gas system improvements Fund: Gas Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: GS -11002 Gas Distribution System Improvements Description This project provides funding as needed to improve the Gas Distribution System. Typical activities include: increasing distribution system capacity for load growth, replacing deteriorated capital facilities, re-configur- ing/adding to the system to improve service reliability, conducting research related to performance of the Gas Distribution System or its various components, and making general improvements to the system. Justification Gas Distribution System reliability and adequate capacity are critical to providing a high level of service to cus- tomers. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top- level service to City customers. Supplemental Information 2020-2024 CIP: Project funding increased in Fiscal Years 2020 to 2024 by $254,000 each year. This project has been consolidated with GS -03009 as the project activities are similar in nature. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Year Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund Total N/A 511,464 511,464 500,000 N/A 511,464 511,464 500,000 500,000 500,000 500,000 500,000 2,500,000 500,000 500,000 500,000 500,000 2,500,000 0 0 N/A N/A 397 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 511,464 511,464 500,000 500,000 500,000 500,000 500,000 2,500,000 0 N/A Total N/A 511,464 511,464 500,000 500,000 500,000 500,000 500,000 2,500,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 398 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET New HDPE gas pipe being fused prior to installation Fund: Gas Fund Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: GS -13002 Gas Equipment and Tools Description This project funds the purchase of polyethylene (PE) fusion equipment and tools, directional boring/locating equipment and tools, and general shop equipment and tools. Justification In order to safely operate and maintain a natural gas distribution system and support operating personnel safety and productivity, PE fusion, directional boring/locating, and general equipment and tools need to be upgraded on an annual basis. Supplemental Information 2022-2026 CIP: The project funding has been reduced to $50,000. 2019-2023 CIP: Project funding increased to include purchase of new tapping and stopping equipment for Operations. This equipment is required to safely interrupt the flow of gas without performing large shutdowns of service to customers. 2015-2019 CIP: Project was retitled from General Shop Equipment and Tools. Funding Sources Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund N/A 100,000 100,000 50,000 50,000 50,000 50,000 50,000 250,000 Total N/A 100,000 100,000 50,000 50,000 50,000 50,000 50,000 250,000 0 0 N/A N/A 399 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET =ai Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 100,000 100,000 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A Total N/A 100,000 100,000 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 400 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Gas Meters and Regulators Fund: Gas Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: GS -80019 Gas Meters and Regulators Description This project provides replacement of the existing meters and regulators at approximately 1,000 meter sets per year. Justification The meter replacement program ensures accuracy of gas consumption measurement, reduces possible reve- nue loss due to under -registering gas, and provides customers with accurate monthly bills. The program exchanges large meters (630 cubic feet per hour and larger) every 10 years and smaller meters every 17 to 20 years. Supplemental Information 2022-2026 CIP: The Advanced Metering Infrastructure (AMI) Project is expected to replace approximately 2,000 gas meters with meters that are compatible with a smart grid system to collect interval usage informa- tion remotely. After reviewing gas meter accuracy test results, staff determined that it is unnecessary to replace all meters that have been in service more than 30 years, because their reading accuracy was within plus or minus a 2 percent range. A small number of ultrasonic gas meters will be piloted and evaluated during the project. the remaining 22,000 meters will be assessed for their compatibility with the AMI smart grid and will either be retrofitted or replaced. 2021-2025 CIP: The Advanced Metering Infrastructure (AMI) Project is expected to replace up to 11,906 gas meters with meters that are compatible with a smart grid system to collect usage information remotely. The remaining 12,287 meters will be assessed for their compatibility with the AMI smart grid and will either be ret- rofitted or replaced. 401 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2020-2024 CIP: The number of meters replaced annually was updated from 2,000 to 1,000 meters and the annual funding has been reduced to $250,000 throughout the 2020-2024 CIP. The division has adjusted the replacement number and budget accordingly after reviewing their workload and available resources. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund Total N/A 183,395 183,395 1,000,000 1,000,000 500,000 500,000 500,000 3,500,000 N/A 183,394 183,394 1,000,000 1,000,000 500,000 500,000 500,000 3,500,000 0 N/A N/A Expenditure Schedule Project Phase • 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A N/A 183,394 183,394 1,000,000 1,000,000 500,000 500,000 500,000 3,500,000 183,394 183,394 1,000,000 1,000,000 500,000 500,000 500,000 3,500,000 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 402 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET STORMWATER MANAGEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 403 TORMWATER MANAGEMENT FUND Overview The Stormwater Management Fund Capital Improvement Program (CIP) accounts for activities related to the improvement of the City's storm drain system (including pipelines, manholes, catch basins, and pump stations). The 2022-2026 CIP includes projects totaling $13.2 million with Fiscal Year 2022 projects totaling $6.2 million. The budget for the Stormwater Management CIP is divided into three categories: Capacity Improvements (projects to upgrade the conveyance capacity of the storm drain system as a whole), System Rehabilitation (projects for the replacement and rehabilitation of the existing storm drain infrastructure), and System Improvements (projects to enhance the quality and efficacy of the storm drain system). Stormwater Management Fund Capital Expenditures $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 ss I FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Proposed Projected Projected 404 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Capacity Im crovements The Capacity Improvements category accounts for new or enhanced infrastructure added to the storm drain system, increasing its capacity to convey stormwater runoff to local creeks and San Francisco Bay. In Fiscal Year 2015, an update to the Storm Drain Master Plan resulted in the identification of $98.0 million in additional recommended storm drainage improvements, with $22.0 million identified as high -priority proj- ects. With the passage of the 2017 Storm Water Management Fee ballot measure, 13 drainage improve- ment projects will be recommended over the subsequent 13 years. Recent Accomplishments Awarded a construction contract and completed construction of the Loma Verde Trunk Line Improvements project (SD -19000), the first of the 13 high -priority projects included in the 2017 Storm Water Management Fee ballot measure. The project was completed on time and within budget in December 2020. Began design for three projects identified in the 2017 Storm Water Management Fee ballot measure: Corporation Way System Upgrades and Pump Station (SD -21000), West Bayshore Road Pump Station (SD -20000), and West Bayshore Road Trunk Line Improvements (SD -23000). 2022-2026 Capital Improvement Program F ecurriing Projects There are no recurring Capacity Improvement projects scheduled. Non -Recurring Projects There are five projects in this category during the 2022-2026 CIP: Corporation Way System Upgrades and Pump Station (Fiscal Year 2022: $3.4 million; 5 -Year CIP: $3.4 million) East Meadow Drive System Upgrades (5 -Year CIP: $0.8 million) Louis Road System Upgrades (5 -Year CIP: $1.8 million) West Bayshore Road Pump Station (Fiscal Year 2022: $0.4 million; 5 -Year CIP: $1.4 million) West Bayshore Road Trunk Line Improvements (5 -Year CIP: $2.4 million) The upgrade of pipes located under East Meadow Drive between East Meadow Circle and the Adobe Pump Station will reduce flooding in the area. The design and construction of the two new pump stations at Corporation Way and West Bayshore Road will reduce flooding where stormwater is discharged into Adobe Creek. System Improvements The System Improvements category accounts for the installation of features to improve and enhance the quality and efficacy of the current storm drain system. Funding is budgeted for system modifications needed to accommodate new operational requirements, such as the mandate in the Municipal Regional Stormwater Discharge Permit to incorporate trash capture devices into the storm drain system to reduce STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 405 STORMWATER MANAGEMENT FUND the amount of trash entering local creeks and San Francisco Bay and implementation of the Green Storm - water Infrastructure (GSI) Plan. 2022-2026 Capital Improvement Program Recurring Projects The 2022-2026 CIP includes funding for one project in this category: Green Stormwater Infrastructure (Fis- cal Year 2022: $0.5 million; 5 -Year CIP: $0.5 million), focused on the installation and integration of GSI fea- tures into other CIP projects to improve the quality of the City's storm drain system. [ e,".170 r1porri There are no non -recurring System Improvements projects scheduled. System Rehabilitation The System Rehabilitation category accounts for the replacement or rehabilitation of deteriorated compo- nents of the storm drain system. Funding is budgeted annually to replace or rehabilitate storm drain pipe- lines, manholes, catch basins, and pump station equipment. Recent Accomplishments • Awarded a construction contract and completed the rehabilitation associated with the Oregon Expressway Box Culvert project (SD -06101). The project was completed on time and within budget. Infrastructure Inventory CLASSIFICATION QUANTITY Storm drain pipelines 130 miles Catch Basins 3,000 Manholes 800 Stormwater pump stations 8 2022-2026 Capital Improvement Program Recurring Projects The 2022-2026 CIP includes funding for one project in this category: Storm Drain System Replacement and Rehabilitation (Fiscal Year 2022: $1.9 million; 5 -Year CIP: $3.1 million), focused on the replacement and rehabilitation of the existing storm drain pipelines, manholes, and catch basins. Non -Recurring Projects There are no non -recurring System Rehabilitation projects scheduled. 406 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Project Title STORMWATER MANAGEMENT FUND Stormwater Management Project Number FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total USE OF FUNDS Capacity Improvements SD -21000 Corporation Way System Upgrades and Pump 2,082,686 594,539 3,354,594 Station 0 0 0 3,354,594 SD -22000 East Meadow Drive System Upgrades 0 0 0 0 70,957 724,667 0 795,624 SD -19000 Loma Verde Avenue Trunk Line Improvements 2,325,947 2,325,947 0 0 0 0 0 0 SD -24000 Louis Road System Upgrades 0 0 0 0 0 292,377 1,492,700 1,785,077 SD -20000 West Bayshore Road Pump Station 393,539 393,539 438,400 916,990 0 0 0 1,355,390 SD -23000 West Bayshore Road Trunk Line Improvements 54,840 54,840 0 1,036,135 1,319,200 0 0 2,355,335 Capacity Improvements Total 4,857,012 3,368,865 3,792,994 1,953,125 1,390,157 1,017,044 1,492,700 9,646,020 System Improvements SD -22001 Green Stormwater Infrastructure 0 0 500,800 0 0 0 0 500,800 System Improvements Total 0 0 500,800 0 0 0 0 500,800 System Rehabilitation SD -06101 Storm Drainage System Replacement And Rehabilitation 2,443,967 847,110 1,881,757 590,600 630,000 0 0 3,102,357 System Rehabilitation Total 2,443,967 847,110 1,881,757 590,600 630,000 0 0 3,102,357 Total Uses 7,300,979 4,215,975 6,175,551 2,543,725 2,020,157 1,017,044 1,492,700 13,249,177 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 407 CITY OF PALO ALTO Capacity Improvements STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 409 CITY OF PALO ALTO E. Bayshore Road at Corporation Way, 2017 TORMWATER MANAGEMENT FUND Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: East Bayshore Road- from Corporation Way to Adobe Creek Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2021 Revised Project Completion: Winter 2022 Pr•' AA •.s0 Corporation Way System Upgrades and Pump Station Description This project provides funding for the design of a new small pump station with 25 cubic feet per second capac- ity and the upgrade of 700 linear feet of storm drain pipe to 30 -inch High Density Polyethylene. Justification The invert elevations of the existing storm drain lines are lower than the outfall and, as a result, this area is sub- ject to flooding problems. Adding a pump in advance of the outfall will eliminate the routine flooding along East Bayshore Road and upsizing the pipe from 21 inches will eliminate ponding and increase capacity to con- vey runoff from a 10 -year storm event. Due to hydraulics requirements, the pump station will be constructed before the storm drain line will be replaced. The pump station design was completed in Fiscal Year 2021, con- struction started in Fiscal Year 2021, and associated pipe upgrades are scheduled in Fiscal Year 2022 due to funding constraints. Supplemental Information 2021-2025 CIP: This project will be designed concurrently with West Bayshore Road Pump Station (SD - 20000), and construction will take place in FY 2021 and FY 2022. 2020-2024 CIP: Design and construction expenses were adjusted by 3% to account for escalation. 2019-2023 CIP: Previously split between Storm Drainage Pump Stations to Adobe Creek (SD -20000) and Storm Drainage System Upgrades -East Bayshore Road and East Meadow Drive (SD -22000), the scope of this project was combined in alignment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. 411 STORMWATER MANAGEMENT FUND • "= ITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET TORMWATER MANAGEMENT FUND Significant Changes This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 2. Corporation Way/E. Bayshore Road Pump Station to Adobe Creek. The need for this project was identified in Fiscal Year 2015 in the Storm Drain Mas- ter Plan dated June 2015. The funding amount is based on the engineer's cost estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. Func ing Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund 108 2,082,686 594,539 3,354,594 O 0 0 3,354,594 O 3,949,241 Total 108 2,082,686 594,539 3,354,594 Expenc O 0 0 0 3,354,594 O 3,949,241 iture Schedule Project Phase M- 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 1,699,147 211,000 3,354,594 O 0 0 0 3,354,594 O 3,565,594 Design 108 383,539 383,539 0 0 0 0 0 0 0 383,647 Total 108 2,082,686 594,539 3,354,594 0 0 0 3,354,594 0 3,949,241 Operating Impact This project is anticipated to impact operating expenses in the future with costs for electricity to serve the pump station; future routine inspections; and maintenance of the mechanical, electrical, and fiber operat- ing systems. As these costs are quantified, and if the department determines they cannot be absorbed within the available maintenance schedule and annual operating budget, adjustments will be brought for- ward in future budgets, as necessary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Storm Drain Oversight Committee Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. 412 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET STORMWATER MANAGEMENT FUND East Meadow Drive Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: East Meadow Drive from East Meadow Circle to Adobe Creek Pump Station Managing Department: Public Works Initial Project Start: Winter 2021 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2023 Revised Project Completion: Winter 2024 AA 0 East Meadow Drive System Upgrades Description This project provides funding for the upgrade of approximately 400 linear feet of 36 -inch pipe located in East Meadow Drive between East Meadow Circle and the Adobe Pump Station. Justification Upgrading this segment of pipe to 48 -inches will reduce flooding, contain runoff from a 10 -year storm event, and allow for upstream improvements at a later date. Along with the new pipelines, this project will also replace storm drain manholes, reconnect and/or install new inlets, and connect lines to the pump station. Supplemental Information 2021-2025 CIP: Due to limited funds, rising construction costs, and prioritization of other higher ranked proj- ects, the design of this project is scheduled for FY 2024 and construction for FY 2025. 2020-2024 CIP: Design and construction expenses were adjusted by 3% to account for escalation. 2019-2023 CIP: Previously incorporating two separate projects, the scope of this project was separated in align- ment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. SD -22000 was renamed East Meadow Drive System Upgrades from the previous title Storm Drainage System Upgrades - East Bayshore Road and East Meadow Drive in the 2018-2022 CIP. Significant Changes This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 7. East Meadow Drive to Adobe Creek Pump Station capacity upgrades. The need for this project was identified in Fiscal Year 2015 and ranked as highest priority on the Storm Drain Master Plan dated June 2015. The funding amount shown here is based on the engineer's 413 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET cost estimate prepared for the 2015 Storm Drain Master Plan, which references the 2014 Current Construc- tion Cost, Saylor Publications Inc. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund Total 0 0 0 0 0 0 0 0 O 70,957 724,667 O 70,957 724,667 O 795,624 O 795,624 O 795,624 O 795,624 Expenditure Schedule Project Phase 1 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total O 0 0 0 0 O 0 0 0 0 o o 0 0 0 0 724,667 70,957 0 70,957 724,667 0 724,667 O 70,957 O 795,624 0 724,667 O 70,957 O 795,624 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Storm Drain Oversight Committee Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. 414 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Intersection of Louis Road and Clara Drive Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: Louis Road from Sycamore Drive to Matadero Creek Managing Department: Public Works Initial Project Start: Fall 2023 Initial Project Completion: Winter 2024 Revised Project Start: N/A Revised Project Completion: Summer 2026 Projec IA -4000 Louis Road System Upgrades Description This project provides funding to install 1,100 linear feet of new high density polyethylene storm drain pipe, con- crete inlets and manholes northwest of Sycamore Drive to a new outfall with a flap -gate at Matadero Creek. Justification Installing new storm drain improvements will divert flows that currently drain into Colorado Avenue directly into Matadero Creek. In addition the proposed 72 -inch pipe will provide storage during the storm peak. This is recommended to alleviate flooding in the pipes northwest of Sycamore Drive and achieve a 10 -year level of service. Supplemental Information 2022-2026 CIP: Construction delayed due to staffing constraints and moved to FY 2025 and FY 2026. 2021-2025 CIP: Construction delayed due to staffing constraints and moved to FY 2025 and FY 2026. Design funding increased to add scope for surveying and potholing. Construction increased using 3% escalation. Significant Changes This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto resi- dents in April 2017. The need for this project was identified in Fiscal Year 2015 and this project ranked as high - priority on the Storm Drain Master Plan dated June 2015. This is the eleventh project on the Storm Drain Blue Ribbon Committee Recommended list that was described to voters. Once this project is complete, other upstream improvements along Louis Road can be scheduled. The funding amount shown is based on the engi- neer's estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc., and includes a 3% annual increase for escalation. 415 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund 0 0 0 0 0 O 292,377 1,492,700 1,785,077 0 1,785,077 Total 0 0 0 Expenc 0 0 O 292,377 1,492,700 1,785,077 O 1,785,077 iture Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 0 0 0 0 1,492,700 1,492,700 0 1,492,700 Design 0 0 0 0 0 O 292,377 0 292,377 0 292,377 Total 0 0 0 0 0 O 292,377 1,492,700 1,785,077 O 1,785,077 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Storm Drain Oversight Committee Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. 416 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Location of New West Bayshore Pump Station Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: West Bayshore Road at Adobe and Barron Creek junction Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Winter 2019 Revised Project Completion: Summer 2023 IA 5 SO West Bayshore Road Pump Station Description This project provides funding for the design and construction of a new small pump station with 15 cubic feet per second capacity. Justification The invert elevations of the existing storm drain lines are lower than the outfall. As such, this area is subject to flooding problems. Adding a pump in advance of the outfall would eliminate the routine flooding along West Bayshore Road. The pump station design was completed in Fiscal Year 2021, construction is scheduled to start in Fiscal Year 2022 and be completed in Fiscal Year 2023. Supplemental Information 2021-2025 CIP: This project will be designed concurrently with Corporation Way System Upgrades and Pump Station (SD -21000). However, due to limited funds these projects cannot be constructed in the same year. Since SD -21000 is ranked as the highest priority on the Storm Drain Master Plan, and due to limited funds, con- struction of SD -20000 is now scheduled for FY 2023. 2020-2024 CIP: Design and construction expenses were adjusted by 3% to account for escalation. 2019-2023 CIP: Previously incorporating two separate projects, the scope of this project was separated in align- ment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. SD -20000 was renamed West Bayshore Road Pump Station from the previous title Storm Drain Pump Sta- tions to Adobe Creek in the 2018-2022 CIP. Significant Changes This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 4. West Bayshore Road Pump Station to Adobe Creek. 417 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET The need for this project was identified in Fiscal Year 2015 and ranked as highest priority on the Storm Drain Master Plan dated June 2015. The funding amount shown here is based on the engineer's cost esti- mate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Say- lor Publications Inc. Funding Sources Schedule 5 Year 1 CIP Beyond 5 Funding Source Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund Total 46,344 393,539 393,539 438,400 916,990 46,343 393,539 393,539 438,400 916,990 0 0 Expenditure Schedule 0 0 O 1,355,390 O 1,355,390 0 1,795,273 O 1,795,272 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 517 0 0 438,400 916,990 45,826 393,539 393,539 0 0 46,343 393,539 393,539 438,400 916,990 0 0 0 0 0 0 O 1,355,390 O 0 O 1,355,390 0 1,355,907 O 439,365 O 1,795,272 Operating Impact This project is anticipated to impact operating expenses in the future with costs for electricity to serve the pump station; future routine inspections; and maintenance of the mechanical, electrical, and fiber operat- ing systems. As these costs are quantified, and if the department determines they cannot be absorbed within the available maintenance schedule and annual operating budget, adjustments will be brought for- ward in future budgets, as necessary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Storm Drain Oversight Committee Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. 418 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Prior FY 2021 FY 2021 •TORMWATER MANAGEMENT FUND Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: West Bayshore Road from Adobe Creek to Loma Verde Avenue Managing Department: Public Works Initial Project Start: Spring 2021 Initial Project Completion: Summer 2024 Revised Project Start: Winter 2019 Revised Project Completion: Summer 2024 IA • 0 West Bayshore Road, North of Adobe and Barron Creek confluence West Bayshore Road Trunk Line Improvements Description This project provides funding to upgrade 1,400 linear feet of storm drain pipe with 36 -inch High Density Poly- ethylene. Justification Upsizing the existing 15 -inch pipes will eliminate ponding and increase the capacity required to convey runoff from a 10 -year storm event along West Bayshore Road. Supplemental Information 2021-2025 CIP: This project is part of the same system as SD -20000 and SD -21000, so a consultant will ana- lyze and design the entire system up to and including the associated pump station. Design is scheduled to occur in FY 2021, but construction of SD -23000 will be delayed to FY 2023. Significant Changes This project is funded by the Storm Water Management Fee approved via ballot measure by Palo Alto voters in April 2017. The need for this project was identified in Fiscal Year 2015 and ranked as a high priority in the Storm Drain Master Plan dated June 2015. This is the third project on the Storm Drain Blue Ribbon Committee Rec- ommended list that was described to voters. The funding amount shown is based on the engineer's estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publi- cations Inc., and includes a 3% annual increase for escalation. 419 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund O 54,840 54,840 O 1,036,135 1,319,200 0 O 2,355,335 O 2,410,175 Total O 54,840 54,840 O 1,036,135 1,319,200 0 O 2,355,335 O 2,410,175 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 0 1,036,135 1,319,200 0 O 2,355,335 O 2,355,335 Design O 54,840 54,840 0 0 0 0 0 0 0 54,840 Total O 54,840 54,840 0 1,036,135 1,319,200 0 0 2,355,335 0 2,410,175 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Storm Drain Oversight Committee Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Program: N4.14.2 Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. 420 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET System Improvements STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 421 CITY OF PALO ALTO TORMWATER MANAGEMENT FUND Fund: Stormwater Management Fund Category: System Improvements Project Location: Various Managing Department: Public Works Initial Project Start: Fall 2021 Initial Project Completion: Summer 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: SD -22001 Bioretention measure at Rinconada Library that treats on -site stormwater runoff, 2014 Green Stormwater Infrastructure Description This project provides funding for Green Stormwater Infrastructure (GSI) projects and the integration of GSI features to be included in the design and implementation of planned CIP projects supported by other funds and in the future maintenance of the City's assets. GSI mimics the natural environment to slow, spread, sink, and filter storm runoff through native or engineered soils rather than discharging it directly into storm drain inlets. Elements include bioretention planters, rain gardens, tree wells, green roofs, pervious pavement, and rainwater harvesting (rain barrels and cisterns) to manage stormwater runoff. Justification The City is required to comply with the Municipal Regional Stormwater National Pollutant Discharge Elimina- tion System (NPDES) Permit, also known as the Municipal Regional Permit (MRP), which applies to municipali- ties and flood control agencies that discharge stormwater to the San Francisco Bay (Bay). Under the MRP and previous permits, new development and redevelopment projects on private and public property that exceed certain size thresholds have been required to mitigate stormwater quality impacts by incorporating site design, pollutant source control, and GSI measures. One of the requirements of the current MRP is to identify opportu- nities to proactively integrate GSI measures into streets, roads, parking lots, roofs, and other elements beyond the current threshold requirements. Implementing GSI projects and incorporating GSI features into the design of planned project sites throughout the City will reduce street flooding and capture pollution before it reaches the creeks or Bay by mimicking nat- ural environment to slow, spread, and sink storm runoff. Supplemental Information 2022-2026 CIP: Project established during FY 2022. 423 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes Fiscal Year 2022 planned projects include installation of bioretention along City streets and integration of GSI features in existing City parking lots to reduce stormwater runoff and associated pollutant transport in collaboration with the City of Santa Clara and matching grant funding through the Environmental Protec- tion Agency (EPA). Subsequent years' work plans will be defined and brought forward for approval through the annual budget development process. Func ing Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund O 0 0 500,800 O 0 0 500,800 O 500,800 Total O 0 0 500,800 Expenc O 0 0 0 500,800 O 500,800 iture Schedule Project Phase Prior Years — FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 300,000 O 0 0 0 300,000 O 300,000 Design O 0 0 200,800 0 0 0 0 200,800 0 200,800 Total O 0 0 500,800 O 0 0 0 500,800 O 500,800 Operating Impact This project is anticipated to impact operating expenses, such as maintenance costs, in the future. As these costs are quantified, and if the department determines they cannot be absorbed within the available main- tenance schedule and annual operating budget, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.10 Program: N4.10.1 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Program: N4.14.2 Environmental Impact Analysis: This project is exempt from CEQA under Section 15302. Potential Board/Commission Review: Parks and Recreation Commission Storm Drain Oversight Committee 424 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET System Rehabilitation STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 425 CITY OF PALO ALTO Storm Drain Repair & Rehabilitation TORMWATER MANAGEMENT FUND Fund: Stormwater Management Fund Category: System Rehabilitation Project Location: Various Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: SD -06101 Storm Drainage System Replacement And Rehabilitation Description This project provides funding for annual replacement and rehabilitation projects, identified by a previous con- dition assessment, to help maintain the integrity of the storm drain system, including the replacement or reha- bilitation of deteriorated storm drain pipes, manholes, and storm drain inlets. Justification The project implements the recommendations established by the 1993 Storm Drain Condition Assessment Report. The specific pipes and drainage structures selected for replacement and/or rehabilitation were deter- mined based on their 1993 condition score and recommendations by field maintenance staff. The pipelines and structures need to be replaced since they are approaching the end of their intended useful life. Supplemental Information 2022-2026 CIP: No funding programmed in Fiscal Year 2026 in order to retain funding for the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. 2021-2025 CIP: Reappropriated funding will be used to replace or rehabilitate broken pipes and catch basins identified in the last inspection. Additional funding will return to the storm drain fund to help support other Stormwater Management capital improvement program project increases. 2019-2023 CIP: Replace pipes within Page Mill ranked high priority and pipes within public utility easements associated with public infrastructure. Significant Changes The proposed improvements are feasible due to the passing of the Storm Water Management Fee ballot mea- sure. Several of the highest priority projects are located under Page Mill Road and will be coordinated as part of a resurfacing project. Pipe and structure replacements also include recommendations by field maintenance 427 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET staff who inspect structures during routine inlet and pipe cleaning, identifying broken segments or struc- tures. Lastly, if an existing storm drain line is located near or within another public improvement project, replacement may be warranted to extend useful life and/or avoid limited future access. Fiscal Year 2022: Replace or line low priority lines as identified by staff during the 2017 inspections. Fiscal Year 2023: Remove sediment and debris within the 6'x6' box culvert located above Oregon Express- way to improve flows. Fiscal Year 2024: Hire a consultant to design a cat -walk along Matadero Creek pump station trash rack to facilitate clean-up. Fiscal Year 2025: No work planned. Fiscal Year 2026: No work planned. Funding Sources Schedule 1 S Year Prior FY 2021 FY 2021 CIP Beyond 5 Funding Source Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund Total N/A 2,443,967 847,110 1,881,757 590,600 630,000 N/A 2,443,967 847,110 1,881,757 590,600 630,000 0 0 O 3,102,357 O 3,102,357 0 N/A N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 2,443,967 847,110 1,881,757 590,600 630,000 N/A 2,443,967 847,110 1,881,757 590,600 630,000 0 0 O 3,102,357 O 3,102,357 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Storm Drain Oversight Committee Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Environmental Impact Analysis: This project is exempt from CEQA under Section 15302. 428 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WASTEWATER COLLECTION FUND CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 429 ASTEWATER COLLECTION FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City -owned utility ser- vices. The municipal Wastewater Collection System began operation in 1898 and continues to provide safe, reliable, and cost effective services to residents and customers of Palo Alto. For the 2022-2026 Capital Improvement Program (CIP), approximately $20.1 million is projected, with $5.6 million allocated in Fiscal Year 2022. Overall, a total of eight projects are programmed for the 5 -year CIP. Wastewater Collection Fund Capital Expenditures $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 FY 2018 Actuals FY 2020 Actuals FY 2022 Proposed FY 2024 Projected ♦ ♦ FY 2026 Projected 430 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WASTEWATER COLLECTION FUND Major projects funded in the 2022-2026 CIP include Wastewater Collection System Rehabilitation/Aug- mentation projects (cumulative total of $11.0 million), Sewer Lateral/Manhole Rehabilitation and Replace- ment ($4.7 million), and Sewer System, Customer Connections ($2.2 million). The budget for the Wastewater Collection Fund CIP is categorized into two types of projects: Customer Connections and Sys- tem Improvements. In order to balance the Wastewater Collection Fund reserves and keep rate increases low, the wastewater main replacement projects have been reduced to keep expenditures in line with expected revenue. Infrastructure Inventory CLASSIFICATION QUANTITY Total miles of sanitary sewer lines 216 Total number of sanitary laterals 18,028 Customer Connections As customers continually change their wastewater needs due to equipment additions, new construction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the Wastewater Collection System must evolve to meet these needs. The Sewer System Customer Connections project is the only project within this category and includes work required to meet the needs of customers who have applied for new sewer laterals. The Wastewater Collection Fund pays for a portion of this project while remaining costs are supported by reimbursements from customers for project work performed by the City. Recent Accomplishments • In Fiscal Year 2020, the Utilities Wastewater Division completed over 54 customer service projects with a total cost of $0.3 million. 2022-2026 Capital Improvement Program Recurring Projects There is only one project within this category, the Sewer System, Customer Connections project, with fund- ing of $2.3 million over the 5 -year CIP. This project funds changes to customer connections and costs are partially offset by reimbursements from customers requesting the service. System Improvement To ensure reliable wastewater services for the City of Palo Alto residents and customers, infrastructure must be replaced upon reaching the end of its useful life. The infrastructure replacement program includes projects that will rehabilitate or replace deteriorated pipelines. In the next five years, it is estimated that approximately 22,000 linear feet of wastewater mains will be replaced. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 431 WASTEWATER COLLECTION FUND Recent Accomplishments Completed construction of Sanitary Sewer Replacement Project (SSR 28) Part B to replace approximately 7,655 feet of sewer pipes, 77 service laterals, and 12 manholes on Oregon Expressway and rehabilitate 2,000 linear feet of sewer main pipelines on lower Page Mill Road and Colorado Avenue. Completed design and solicitation package of Sanitary Sewer Replacement Project (SSR 29) to replace approximately 8,952 linear feet of sanitary sewer mains, as well as replacement and rehabilitation of 41 sewer manholes in the Charleston Meadows neighborhood. The existing clay pipe mains will be replaced with High Density Polyethylene pipe. In addition, 154 existing City -owned sewer service laterals and cleanouts will be replaced with new 4' and 6' service laterals and cleanouts. 2022-2026 Capital Improvement Program Recurrir•e, Projects A total of $6.9 million is programmed for System Improvement recurring projects in the 2022-2026 CIP, with $1.1 million allocated in Fiscal Year 2022. Recurring projects in this category include the following: Wastewater System Improvements (Fiscal Year 2022: $0.2 million; 5 -Year CIP: $1.9 million) Wastewater General Equipment and Tools (Fiscal Year 2022: $0.05 million; 5 -Year CIP: $0.3 million) Sewer Lateral/Manhole Rehabilitation and Replacement (Fiscal Year 2022: $0.8 million; 5 -Year CIP: $4.8 million) Non -Recurring Projects The majority of funding within this category is allocated towards Wastewater Collection System Rehabilita- tion/Augmentation Projects (cumulative total of $11.0 million). These projects implement high -priority reha- bilitation, augmentation, and lateral replacement work which reduces inflow of rainfall and groundwater into the collection system. The Utilities Department coordinates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiencies. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details: https://www.cityofpaloalto.org/Departments/Utilities Wastewater Collection Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Other WC -80020 Other Total Sewer System, Customer Connections 750,000 750,000 450,000 450,000 450,000 450,000 450,000 2,250,000 750,000 750,000 450,000 450,000 450,000 450,000 450,000 2,250,000 Total Sources 750,000 750,000 450,000 450,000 450,000 450,000 450,000 2,250,000 USE OF FUNDS Customer Connections WC -80020 Sewer System, Customer Connections 436,846 436,846 450,000 450,000 450,000 450,000 450,000 2,250,000 432 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Wastewater Collection (Continued) Project Number Customer Connections Total Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total 436,846 436,846 450,000 450,000 450,000 450,000 450,000 2,250,000 System Improvements WC 99013 Sewer Lateral/Manhole Rehabilitation and Replacement 876,000 876,000 800,000 1,325,000 850,000 875,500 900,000 4,750,500 WC -15001 Wastewater Collection System Rehabilitation/ Augmentation Project 28 692,890 692,890 0 0 0 0 0 0 WC -16001 Wastewater Collection System Rehabilitation/ Augmentation Project 29 3,809,820 3,809,820 0 0 0 0 0 0 WC 17001 Wastewater Collection System Rehabilitation/ Augmentation Project 30 480,000 130,000 4,130,000 0 0 0 0 4,130,000 WC -19001 Wastewater Collection System Rehabilitation/ Augmentation Project 31 0 0 0 0 1,650,000 3,550,000 0 5,200,000 WC -20000 Wastewater Collection System Rehabilitation/ 0 0 0 0 0 0 1,650,000 1,650,000 Augmentation Project 32 WC -13002 Wastewater General Equipment and Tools 212,893 212,893 50,000 50,000 50,000 50,000 50,000 250,000 WC -15002 Wastewater System Improvements 405,952 405,952 200,000 500,000 500,000 500,000 200,000 1,900,000 System Improvements Total 6,477,555 6,127,555 5,180,000 1,875,000 3,050,000 4,975,500 2,800,000 17,880,500 Total Uses 6,914,401 6,564,401 5,630,000 2,325,000 3,500,000 5,425,500 3,250,000 20,130,500 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 433 CITY OF PALO ALTO Customer Connections WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 435 CITY OF PALO ALTO WASTEWATER COLLECTION FUND Sewer System, Customer Connections Fund: Wastewater Collection Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WC -80020 Sewer System, Customer Connections Description This project provides for the installation of sewer lateral connections, additions of existing mains, and exten- sions of mains for new or existing customers. Justification It is necessary to provide sewer connections to serve new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non -plastic sewer service laterals become cracked and bro- ken by tree root intrusion, ground movement, and third party excavation damages requiring the laterals to be replaced. Supplemental Information 2022-2026 CIP: The annual revenues budgeted for this project has been decreased to align with actual cus- tomer connections experienced in prior years for this project. 2021-2025 CIP: The annual amount budgeted for this project has been decreased to align with actual costs experienced in prior years for this project. 2015-2019 CIP: This project was previously titled Sewer System Extension. As part of the Fiscal Year 2015 bud- get, it was retitled to more accurately reflect the work done with this funding. Significant Changes Other funding sources include customer connection and capacity fees for connecting to the Wastewater Col- lection System. Capacity fees are collected through connection charges to cover the proportionate cost of sys- tem improvements required to serve new customers. 437 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other N/A 750,000 750,000 450,000 450,000 450,000 450,000 450,000 2,250,000 0 N/A Wastewater Collection Fund N/A (313,154) (313,154) 0 0 0 0 0 0 0 N/A Total N/A 436,846 436,846 450,000 450,000 450,000 450,000 450,000 2,250,000 0 N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 436,846 436,846 450,000 450,000 450,000 450,000 450,000 2,250,000 0 N/A Total N/A 436,846 436,846 450,000 450,000 450,000 450,000 450,000 2,250,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 438 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET System Improvements WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 439 CITY OF PALO ALTO WASTEWATER COLLECTION FUND Sewer manhole base Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurrin• Revised Project Start: N/A Revised Project Completion: N/A Project Number: WC -99013 Sewer Lateral/Manhole Rehabilitation and Replacement Description This project will replace defective sewer laterals, cleanouts, and manholes; install backwater devices; and pur- chase equipment to support these activities in order to maintain the Wastewater Collection System. Informa- tion collected during routine annual maintenance activities is used to prioritize work. Defective laterals, for example, will be replaced to re-establish existing services, reduce maintenance expenses, and eliminate ground water intrusion. Backwater devices will be installed to reduce backflows of sewage. New manholes will be installed or rehabilitated to improve structural integrity. Justification The work will help reduce both the backflow of sewage onto private property and the City's treatment expenses. This project also cleans and takes videos of sewer collection mains and laterals as necessary. Supplemental Information 2022-2026 CIP: This budget was increased in alignment to anticipated work levels. 2021-2025 CIP: This budget was increased to accommodate anticipated construction cost escalation for the multi -year lateral replacement project. The bid result indicated that the contractor's cost is substantially higher than in-house cost, therefore WW Operations decided to perform the work themselves. Project costs will con- tinue to be evaluated throughout FY 2021 and considered as part of the development of the 2022-2026 CIP. 441 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Collection Fund N/A 876,000 876,000 800,000 1,325,000 850,000 875,500 900,000 4,750,500 N/A Total N/A 876,000 876,000 800,000 1,325,000 850,000 875,500 900,000 4,750,500 0 N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 876,000 876,000 800,000 1,325,000 850,000 875,500 900,000 4,750,500 0 N/A Total N/A 876,000 876,000 800,000 1,325,000 850,000 875,500 900,000 4,750,500 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 442 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2020 Revised Project Completion: Summer 2022 Project Number: WC -17001 Trenching for installation of High Density Polyethylene (HDPE) sewer main by open trench method Wastewater Collection System Rehabilitation/Augmentation Project 30 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and infiltration of groundwater into the collection system. The project replaces 8,778 linear feet (which represents 0.8 percent of the City's Wastewater Collection System) for various streets in the City, including Ventura, Research Park, Fairmeadow, and Midtown West neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of augmentation to handle growth and peak flows. The mains selected for replacement and/or rehabilitation are part of the asset management program recommended by the Master Plan Study. Supplemental Information 2022-2026 CIP: The main replacement scope and schedule has been adjusted to align with the Wastewater Fund financial plan. The project scope for Wastewater Collection Replacement Project 30 has been reduced to keep the rate increase low and reserves within guidelines. The overall project budget has been reduced from $6.2 million to $4.3 million. 2021-2025 CIP: The project scope for fiscal year 2021 has been reduced to design engineering and the budget was adjusted down by $0.7 million. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices 443 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET are high. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. The overall project budget has increased by $2.3 million to account for a reduction of 3,614 in linear feet and construction cost escalation. 2019-2023 CIP: Project budget has increased by $0.9 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in SSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2021. Significant Changes Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Collection Fund 42,316 480,000 130,000 4,130,000 O 0 0 0 4,130,000 O 4,302,316 Total 42,315 480,000 130,000 4,130,000 O 0 0 0 4,130,000 O 4,302,315 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 0 259,000 0 4,130,000 0 0 0 0 4,130,000 0 4,130,000 Design 42,315 221,000 130,000 0 0 0 0 0 0 0 172,315 Total 42,315 480,000 130,000 4,130,000 O 0 0 0 4,130,000 O 4,302,315 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 444 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WASTEWATER COLLECTION FUND Sewer Trench Line Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2025 Project Number: WC -19001 Wastewater Collection System Rehabilitation/Augmentation Project 31 Description This project funds the design and construction of high priority lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 10,474 linear feet (which represents 11 percent of the City's Wastewater Collection System) for various streets in the City, including Ventura, and Green Acres neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between departments. Justification The 2004 Collection System Master Plan (Master Plan Study) indicated certain facilities are in need of augmen- tation to handle growth and peak flows. The mains selected for replacement and/or rehabilitation are part of the asset management program recommended by the Master Plan Study. Supplemental Information 2022-2026 CIP: The main replacement scope and schedule has been adjusted to align with the Wastewater Fund financial plan. In an effort to keep rates low and reserves within guidelines, this project start in FY 2024 and the scope for Wastewater Collection Replacement Project 31. The overall project budget has been reduced from $6.9 million to $5,2 million. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. The overall project budget has increased by $2.3 million and decreased in linear footage by 12,109 to account for construction cost escalation. 445 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2019-2023 CIP: Project budget has increased by $1.0 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2022. Significant Changes Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Sources Schedule 5 Year CIP Beyond 5 Funding Source Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Collection Fund O 0 0 0 0 1,650,000 3,550,000 O 5,200,000 O 5,200,000 Total O 0 0 0 0 1,650,000 3,550,000 O 5,200,000 O 5,200,000 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Total Beyond 5 Year CIP Total Construction 0 0 0 0 0 1,444,000 3,550,000 0 4,994,000 0 4,994,000 Design O 0 0 0 0 206,000 0 0 206,000 O 206,000 Total O 0 0 0 0 1,650,000 3,550,000 O 5,200,000 O 5,200,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 446 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Prior FY 2021 FY 2021 Sewer Main Replacement Project using Pipe Bursting Method WASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2026 Revised Project Completion: Winter 2027 Project Number: WC -20000 Wastewater Collection System Rehabilitation/Augmentation Project 32 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and infiltration of groundwater into the collection system. The project replaces approximately 9,756 linear feet (which represents 1 percent of the City's Wastewater Collection System) for various streets in the City, including old Palo Alto and Barron Park neighborhoods. The project will be com- prised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of augmentation to handle growth and peak flows. The mains selected for replacement and/or rehabilitation are part of the asset management program recommended by the Master Plan Study. Supplemental Information 2022-2026 CIP: The main replacement scope and schedule has been adjusted to align with the Wastewater Fund financial plan. In an effort to keep rates low and reserves within guidelines, the project scope for Waste- water Collection Replacement Project 32. The overall project budget has been reduced from $7.2 million to $5.5 million. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. The overall project budget has increased by $2.3 million to account for construction cost escalation. 447 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2019-2023 CIP: Project budget has increased by $1.0 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2023. Significant Changes Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Sources Schedule 5 Year CIP Beyond 5 Funding Source Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Collection Fund O 0 0 0 0 1,650,000 1,650,000 3,850,000 5,500,000 Total O 0 0 0 0 0 Expenditure Schedule 0 1,650,000 1,650,000 3,850,000 5,500,000 Project Phase Prior Years 1 FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 0 0 0 0 1,650,000 1,650,000 3,850,000 5,500,000 Total O 0 0 0 0 0 0 1,650,000 1,650,000 3,850,000 5,500,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 448 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Prior FY 2021 FY 2021 WASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WC -13002 Equipment used to install fuse High Density Polyethylene (HDPE) pipe Wastewater General Equipment and Tools Description This funding allows for the acquisition of new fusion equipment and other associated tools. This equipment is used to fuse together pipe joints in the City's Wastewater Collection System. Justification As the equipment ages, the quality of the fusion joints begin to decline and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the instal- lation of the City's wastewater collection mains, along with the associated service standards and worker safety and productivity measures, equipment and tools require continuous upgrades. Supplemental Information 2021-2025 CIP: Project increased from $50,000 to $185,000 for Fiscal Year 2021. This funding enables the pur- chase of a new trailer flusher (pressure washer) and replacement of new closed-circuit television equipment. 2015-2019 CIP: Project was retitled from Wastewater Fusion and General Equipment/Tools. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Collection Fund N/A 212,893 212,893 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A Total N/A 212,893 212,893 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A 449 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 212,893 212,893 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A Total N/A 212,893 212,893 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 450 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WC -15002 Trenching for installation of High Density Polyethylene (HDPE) sewer main by directional drilling method Wastewater System Improvements Description This project provides funding as needed to improve the Wastewater Collection System. Typical activities include: increasing system capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management analysis and assessment, system inflow/infiltration analysis, and sanitary sewer overflow monitoring and reduction. Justification Wastewater Collection System reliability and adequate capacity are critical to providing a high level of service to customers. Mainline sewer backups and overflows into homes and businesses are costly and a health risk. Reducing the losses associated with these backup claims requires a continuous evaluation of system needs and making improvements to maintain a high level of service. Supplemental Information 2022-2026 CIP: This project budget increases in Fiscal Years 2023 through 2025 in anticipation of addressing small improvements to mains and laterals that will not be included in a main replacement project due to reduced scopes in those projects. The reduced scope in main replacements is due to keeping the fund reserves within guidelines and rate increases low. 2021-2025 CIP: This budget is lowered based on past expenditures. In the upcoming years, the proposed bud- get will be used to improve the system due to unexpected conditions, purchase and implement a new waste- water collection system maintenance software, conduct system assessment, etc. Currently acquiring a new asset management software platform to replace the current software used to man- age Wastewater Operations maintenance activities. All maintenance history, records, and attachments stored in the current database will be exported from cloud -based database and converted or migrated into the new 451 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET software system. The new wastewater management system will be used by Utilities Wastewater Opera- tions staff to generate work orders, schedule planned or unplanned maintenance work in order to help plan/prioritize pipeline capital improvement replacement. Funding Sources Schedule 5 Year 1 CIP Beyond 5 Funding Source Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Prior FY 2021 FY 2021 Wastewater Collection Fund Total N/A 405,952 N/A 405,952 405,952 200,000 500,000 500,000 500,000 200,000 1,900,000 405,952 200,000 500,000 500,000 500,000 200,000 1,900,000 Expenditure Schedule 0 N/A 0 N/A Project Phase Prior Years FY 2021 FY 2021 1 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A N/A N/A 200,000 205,952 405,952 200,000 205,952 405,952 200,000 0 200,000 500,000 0 500,000 500,000 0 500,000 500,000 0 500,000 200,000 1,900,000 0 0 200,000 1,900,000 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 452 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WASTEWATER TREATMENT FUND CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 453 ASTEWATER TREATMENT FUND Overview Activities related to the replacement, rehabilitation, optimization, and upgrading of the City's wastewater treatment plant infrastructure are accounted for in the Wastewater Treatment Fund. For detailed informa- tion on the maintenance and operation of the wastewater treatment plant, please refer to the Wastewater Treatment Fund section of the Operating Budget. As part of the 2022-2026 Capital Improvement Program (CIP), expenditures of $257.4 million are programmed with $30.7 million allocated in Fiscal Year 2022. The Wastewater Treatment Fund recovers its costs from the Palo Alto Wastewater Collection Fund, Stanford University, East Palo Alto Sanitary District, Mountain View, Los Altos, and Los Altos Hills based on each agency's expected share of the capacity. Each agency bills their respective sewer ratepayers for associated sewer and treatment costs as well as the Wastewater Treatment Fund's capital projects. Approximately 250,000 residents are served by the six agencies contributing sewage to the Regional Water Quality Con- trol Plant (RWQCP). Overall, a total of nine projects are programmed in the 2022-2026 CIP with the bud- get accounted for in two categories: Buildings and Facilities and System Improvements. Wastewater Treatment Fund Capital Expenditures $160,000,000 $140,000,000 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 1 • 1 • 1 • / • / • I • • FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Proposed Projected Projected 454 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WASTEWATER TREATMENT FUND The 2012 Long Range Facilities Plan evaluated the infrastructure needs of the RWQCP. It analyzed and made recommendations on future regulations, replacement and rehabilitation needed, site planning, and flow and load projections. Funding for the major projects included in the 2022-2026 CIP requires debt financing and approval by the partners, per the individual agreements between the City and each of the partners. Over the years, staff has met with partner agencies at the staff and board/council level to discuss major capital projects. It should be noted that a portion of the expenses for these projects are expected to be incurred after the five years included in the 2022-2026 CIP. Staff has applied for State Revolving Fund loans and has considered Water Infrastructure Finance and Innovation Act (WIFIA) loans and revenue bonds for these projects. Major projects planned include: Advanced Water Purification Facility (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $17.2 million) Headworks Facility Replacement (Fiscal Year 2022: $0.01 million; 5 -Year CIP: $49.1 million) New Laboratory and Environmental Services Building (Fiscal Year 2022: $2.6 million; 5 -year CIP: $23.8 million) Outfall Line Construction (Fiscal Year 2022: $10.6 million; 5 -Year CIP: $10.6 million) Primary Sedimentation Tank Rehabilitation (Fiscal Year 2022 and 5 -Year CIP: $6.2 million) Secondary Treatment Upgrades (Fiscal Year 2022: $1.5 million; 5 -Year CIP: $126.0 million) Minor CIP projects are funded through recurring payments to the City by the partner agencies, with the total dollar amount for the minor CIP projects capped by the partner agreements and adjusted annually for inflation. Minor projects are budgeted in Plant Repair, Retrofit, and Equipment Replacement (Fiscal Year 2022: $8.8 million; 5 -Year CIP: $23.2 million). Infrastructure Inventory Liquid Treatment Systems Preliminary, Primary, Secondary, and Tertiary Treat- ment, UV Disinfection, and Outfall Solids Treatment Systems Solids Handling Staff Buildings Staff Buildings and Support Systems Recycled Water Recycled Water Treatment Buildings and Facilities The Buildings and Facilities category accounts for projects that will improve or construct facilities that house equipment related to wastewater treatment at the RWQCP. During the 2022-2026 CIP, two projects are programmed in this category. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 455 2022-2026 Capital Improvement Program There are no recurring projects scheduled. Non -Recurring Projects There are two non -recurring projects in this category as part of the 2022-2026 CIP. New Laboratory and Environmental Services Building (Fiscal Year 2022: $2.6 million; 5 -Year CIP: $23.8 million). Plant Master Plan (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $0.5 million) System Improvements The System Improvements category accounts for all infrastructure and equipment related to the safe and efficient treatment of wastewater received at the RWQCP. Over the course of the 2022-2026 CIP, approxi- mately $233.1 million is allocated towards System Improvements projects, with $27.6 million allocated in Fiscal Year 2022. Recent Accomplishments • Commenced design of the Advanced Water Purification Facility. • Initiated construction of Primary Sedimentation Tank Rehabilitation. • Design is in process for Secondary Treatment Upgrades. • Completed the preliminary design of the Horizontal Levee Pilot system. 2022-2026 Capital Improvement Program kecurring Projects There is one recurring project in this category: Plant Repair, Retrofit, and Equipment Replacement (Fiscal Year 2022: $8.8 million; 5 -Year CIP: $23.2 million). This project provides funding for the assessment, repair, and retrofit of the concrete and metal structural condition of the plant; the replacement of necessary plant equipment to maintain treatment reliability and ancillary facilities to maintain existing infrastructure; and the replacement of large diameter flow meters built into the wastewater treatment system on sewers, pipes, and water lines. The United States Environmental Protection Agency mandates that funding is allo- cated for equipment replacement to ensure adequate wastewater treatment reliability. Non -Recurring Projects There are six non -recurring projects in this category: Advanced Water Purification Facility (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $17.2 million) Headworks Facility Replacement (Fiscal Year 2022: $0.01 million; 5 -Year CIP: $49.1 million) Horizontal Levee Pilot (Fiscal Year 2022: $0.1 million; 5 -Year CIP $0.8 million) Outfall Line Construction (Fiscal Year 2022: $10.6 million; 5 -Year CIP: $10.6 million) Primary Sedimentation Tank Rehabilitation (Fiscal Year 2022: $6.2 million; 5 -Year CIP: $6.2 million) Secondary Treatment Upgrades (Fiscal Year 2022: $1.5 million; 5 -Year CIP: $126.0 million) 456 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WASTEWATER TREATMENT FUND Wastewater Treatment Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Other WQ-19003 Advanced Water Purification Facility 3,000,000 2,999,990 183,000 16,830,000 0 0 0 17,013,000 WQ-16002 Headworks Facility Replacement 0 0 0 4,757,000 0 0 43,607,000 48,364,000 WQ-14002 New Laboratory And Environmental Services Building 2,060,000 0 2,510,000 0 20,900,000 0 0 23,410,000 WQ-19000 Outfall Line Construction 7,700,000 0 10,582,715 0 0 0 0 10,582,715 WQ-14003 Primary Sedimentation Tank Rehabilitation 13,102,000 12,502,000 5,130,000 0 0 0 0 5,130,000 WQ-19001 Secondary Treatment Upgrades 3,000,000 2,962,445 1,499,555 124,118,000 0 0 0 125,617,555 Other Total 28,862,000 18,464,435 19,905,270 145,705,000 20,900,000 0 43,607,000 230,117,270 Total Sources 28,862,000 18,464,435 19,905,270 145,705,000 20,900,000 0 43,607,000 230,117,270 USE OF FUNDS Buildings and Facilities WQ-14002 New Laboratory And Environmental Services 2,179,038 51,804 2,642,234 68,000 21,062,600 0 0 23,772,834 Building WQ-10001 Plant Master Plan 1,275,112 1,275,112 515,600 0 0 0 0 515,600 Buildings and Facilities Total 3,454,150 1,326,916 3,157,834 68,000 21,062,600 0 0 24,288,434 System Improvements WQ-19003 Advanced Water Purification Facility 2,999,990 2,999,990 330,900 16,885,700 0 0 0 17,216,600 WQ-16002 Headworks Facility Replacement 0 0 14,100 4,772,100 31,000 324,000 43,979,200 49,120,400 WQ-22001 Horizontal Levee Pilot 0 0 131,500 174,600 174,400 174,500 177,100 832,100 WQ-19000 Outfall Line Construction 7,775,000 75,000 10,593,115 0 0 0 0 10,593,115 WQ 19002 Plant Repair, Retrofit, and Equipment Replacement 10,384,739 4,950,780 8,791,959 3,448,900 3,578,300 3,675,300 3,726,500 23,220,959 WQ-14003 Primary Sedimentation Tank Rehabilitation 14,295,592 13,695,592 6,182,700 0 0 0 0 6,182,700 WQ-19001 Secondary Treatment Upgrades 2,068,085 2,030,530 1,537,255 124,318,200 120,300 0 0 125,975,755 System Improvements Total 37,523,406 23,751,892 27,581,529 149,599,500 3,904,000 4,173,800 47,882,800 233,141,629 Total Uses 40,977,556 25,078,808 30,739,363 149,667,500 24,966,600 4,173,800 47,882,800 257,430,063 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 457 CITY OF PALO ALTO Buildings and Facilities WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 459 CITY OF PALO ALTO WASTEWATER TREATMENT FUND Water Quality Control Plant Laboratory Fund: Wastewater Treatment Fund Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2015 Initial Project Completion: Fall 2021 Revised Project Start: Spring 2019 Revised Project Completion: Fall 2027 Project Number: WQ-14002 New Laboratory And Environmental Services Building Description This project provides funding for a new building that will consolidate staff and provide a larger updated lab. Justification The existing laboratory does not have adequate space for staff, instruments, chemical storage, and microbiol- ogy testing. Due to limited space, staff is currently located in four separate aging buildings, which house indus- trial pumps limiting the number of staff that can be assigned to each building. Supplemental Information 2022-2026 CIP: Full design will proceed following additional planning level analyses including evaluation of additional options, including potential lease or facility procurement options. If the project continues as planned, construction is projected to begin in Fiscal Year 2024. Funding for subsequent years has been consol- idated into the fiscal years that the design and construction contracts are anticipated to be awarded, Fiscal Years 2022 and 2024 respectively. 2021-2025 CIP: Construction has been delayed and projected to begin in Fiscal Year 2022. 2020-2024 CIP: Design contract slightly delayed and awarded in February 2019. 2019-2023 CIP: Design phase of the project is expected to start in Fall 2018. The City is exploring funding alter- natives for the project; therefore, the funding source is no longer stated as Revenue from the State of Califor- nia. 2018-2022 CIP: Partners approved repayment of the SRF design and planning loan, but securing the loan took longer than expected and there was uncertainty about availability of State funds. The City will explore alter- nate methods of funding such as a revenue bond. Project planning/design can commence once the funds are secured, but the timeline has been impacted. 461 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2017-2021 CIP: Approval by partner agencies was required for project approval and to guarantee repay- ment of any state loans. 2016-2020 CIP: Project budget in Fiscal Year 2016 now captures an additional $4.0 million more in Fiscal Year 2020 for final design and start of construction. Significant Changes This project was identified in the Long Range Facilities Plan accepted by City Council in 2012. Construction funding via a low interest state revolving fund loan (SRF) or a revenue bond will be pursued for this project, which is subject to approval from partner agencies (Stanford University, Mountain View, Los Altos, Los Altos Hills, and the East Palo Alto Sanitary District). Partners have already approved repayment of an SRF design and planning loan, while staff evaluate the revenue bond option as an alternative funding source. Func ing Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other 0 2,060,000 0 2,510,000 0 20,900,000 O 0 23,410,000 O 23,410,000 Wastewater Treatment Fund 324,421 119,038 51,804 132,234 68,000 162,600 O 0 362,834 O 739,059 Total 324,421 2,179,038 51,804 2,642,234 68,000 21,062,600 0 0 23,772,834 0 24,149,059 Expenditure Schedule Project Phase Construction 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total 0 0 0 0 21,062,600 O 0 21,062,600 0 21,062,600 Design Total 324,421 2,179,038 51,804 2,642,234 68,000 0 0 0 2,710,234 O 3,086,459 324,421 2,179,038 51,804 2,642,234 68,000 21,062,600 0 0 23,772,834 0 24,149,059 Operating Impact This project is anticipated to impact operating expenses in the future such as utilities, janitorial services, and alarm/security systems. Once the design, including features and square feet, is complete, costs will be quantified and adjustments will be brought forward in future budgets. 462 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: CEQA will be required. Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 463 CITY OF PALO ALTO ASTEWATER TREATMENT FUND Looking West from Fixed Film Reactors Fund: Wastewater Treatment Fund Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2009 Initial Project Completion: Summer 2012 Revised Project Start: N/A Revised Project Completion: Winter 2022 Project Number: WQ-10001 Plant Master Plan Description This project provides funding for the planning and program management of the Long Range Facilities Plan (LRFP) completed in 2012. Program management includes project definitions of long range capital projects, acquisition of funding for new large capital projects, preparation of City -issued design consultant Request for Proposal packages, and ancillary services related to plan implementation. Justification The long range facilities needed for a wastewater treatment plant primarily consist of replacing aging industrial facilities but also include plant process optimizations, new support infrastructure, and responsiveness to changing situations and regulations. Supplemental Information 2022-2026 CIP: The term of the Program Manager contract was extended to Fiscal Year 2023 to continue to support implementation of the LRFP due to delays in securing state revolving fund loans. 2019-2023 CIP: The term of the Program Manager contract is extended to Fiscal Year 2021 to continue to sup- port implementation of the LRFP. 2017-2021 CIP: The Plant is in the second year of the program manager contract and program implementation continues to be dependent upon securing state revolving fund loans. 2016-2020 CIP: After completion of the LRFP in 2012, a program manager was brought on board to support implementation of the master plan. About $0.6 million of the consultant's work was approved during Fiscal Year 2015, and the remainder was subject to approval of an additional $3.3 million in capital funding authoriza- tion in the Fiscal Year 2016 capital budget. 465 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Treatment Fund 1,950,142 1,275,113 1,275,113 515,600 0 O 515,600 O 3,740,855 Revenue from the State of California 1,773,037 0 0 0 0 0 0 0 0 0 1,773,037 Total 3,723,179 1,275,112 1,275,112 515,600 O 0 0 O 515,600 O 5,513,891 Ex oenc iture Schec ule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design 2,160, 927 1,275,112 1,275,112 515,600 0 0 0 O 515,600 O 3,951,639 Study 1,562,254 0 0 0 0 0 0 0 0 0 1,562,254 Total 3,723,179 1,275,112 1,275,112 515,600 O 0 0 O 515,600 O 5,513,891 Operating Impact There are no additional operating impacts anticipated from this project. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project may require environmental review. 466 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET System Improvements WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 467 CITY OF PALO ALTO Filtration system testing unit ASTEWATER TREATMENT FUND Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2018 Initial Project Completion: Spring 2021 Revised Project Start: Spring 2021 Revised Project Completion: Spring 2024 Project Number: WQ-19003 Advanced Water Purification Facility Description This project provides funding for an Advanced Water Purification Facility to further improve the quality of the tertiary -treated recycled water by microfiltration or ultrafiltration followed by reverse osmosis to reduce the level of total dissolved solids (TDS). Justification The Regional Water Quality Control Plant (RWQCP) currently provides tertiary -treated recycled water to per- mitted users in its service area, mostly for irrigation. The current recycled water delivered has a TDS level of 800-900 mg/L. City Council adopted a goal to reduce the TDS level to 600 mg/L in 2010. In 2015, City Council adopted an Environmental Impact Report for the Phase I I I Recycled Water Pipeline to South Palo Alto and Stanford Research Park, which specifically mentioned recycled water quality would be improved through addi- tional treatment at the RWQCP. In addition, there are approximately 40 potential recycled water users in the service area with their connection still pending until the RWQCP lowers the recycled water TDS level. Supplemental Information 2022-2026 CIP: Project was delayed due to the amount of time needed to bring the design engineer under con- tract. Project budget updated to align with original project cost estimate of $20.2 million, which may be further refined through the design process. Funding has been consolidated into Fiscal Years 2023 when a construc- tion contract is anticipated to be awarded. 2021-2025 CIP: Construction of project has been delayed and projected to begin in Fiscal Year 2022. 2020-2024 CIP: Project start delayed from Winter 2018 to Winter 2019 due to lack of funding as staff is still negotiating with the City of Mountain View and Valley Water to secure funding for this project. 469 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ASTEWATER TREATMENT FUND Significant Changes The RWQCP, in collaboration with Valley Water (formerly known as the Santa Clara Valley Water District) and the City of Mountain View, conducted an Advanced Water Purification System Feasibility Study. This study recommended microfiltration or ultrafiltration followed by reverse osmosis after comparing different water quality improvement options. The study also included evaluations of greenhouse gas emissions, stor- age requirements, facility sites, concentrate treatment options, and initial design and construction cost estimates. This project was also identified in the Long Range Facilities Plan accepted by City Council in 2012. Funding via contributions from Valley Water, the City of Mountain View, and other external sources such as a low interest state revolving fund loan or revenue bond will be pursued for this project. Funding Sources Schedule Funding So 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other 0 3,000,000 2,999,990 183,000 16,830,000 0 0 0 17,013,000 0 20,012,990 Wastewater Treatment Fund 0 (10) 0 147,900 55,700 0 0 0 203,600 0 203,600 Total O 2,999,990 2,999,990 330,900 16,885,700 0 0 0 17,216,600 0 20,216,590 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 Y 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 147,900 16,885,700 0 0 0 17,033,600 0 17,033,600 Design O 2,999,990 2,999,990 183,000 0 0 0 0 183,000 0 3,182,990 Total O 2,999,990 2,999,990 330,900 16,885,700 0 0 0 17,216,600 0 20,216,590 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quantified, adjust- ments will be brought forward in future budgets, as necessary. 470 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.17 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: An addendum to the existing EIR completed in 2015 for the expansion of the Palo Alto recycled water distribution system will be required. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 471 CITY OF PALO ALTO WASTEWATER TREATMENT FUND Headworks Facility Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2020 Initial Project Completion: Winter 2024 Revised Project Start: Winter 2022 Revised Project Completion: Summer 2027 Project Number: WQ-16002 Headworks Facility Replacement Description This project provides funding for replacing influent pumping, including the suction and discharge piping, pipe manifolds, valves, the electrical and controls system, screening equipment, grit handling equipment, the force main to the primaries and modifying headworks building, and yard piping. Justification This project was identified in the Long Range Facilities Plan (LRFP) report accepted by City Council in 2012. The existing headworks are at the end of their useful life and replacement is required for operational reliability of pumping the raw sewage from the influent sewers into the treatment plant. Supplemental Information 2022-2026 CIP: Project is delayed from Winter 2021 to Winter 2022 due to continued budget constraints, staff- ing resources, and construction logistics with other projects in progress. Project cost increased from the prior estimate of $35.2 million to account for anticipated future cost escalation/inflation. Funding for subsequent years has been consolidated into the fiscal years the design and construction contracts are anticipated to be awarded, Fiscal Years 2023 and 2026 respectively. 2021-2025 CIP: Project is delayed from Winter 2020 to Winter 2021 due to budget constraints, staffing resources, and construction logistics with other projects in progress. 2020-2024 CIP: Project start delayed from Summer 2019 to Winter 2020 due to budget constraints, staffing resources, and construction logistics with other projects in progress. 2019-2023 CIP: Staff is evaluating alternative funding options, therefore the funding source is no longer stated explicitly as Revenue from the State of California. 473 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2018-2022 CIP: Staff revised the Funding Sources Schedule and the Expenditure Schedule to better reflect the project timeline recommended in the LRFP, where design will take place from 2020 to 2022, with CEQA and construction to follow. Significant Changes Partner agencies' approval to repay design and construction loans is needed as a low interest state revolv- ing fund loan or a revenue bond will be pursued to fund the project. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other 0 0 0 4,757,000 0 43,607,000 48,364,000 0 48,364,000 Wastewater Treatment Fund 0 0 0 14,100 15,100 31,000 324,000 372,200 756,400 0 756,400 Total O 0 0 14,100 4,772,100 31,000 324,000 43,979,200 49,120,400 0 49,120,400 Expenditure Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 0 324,000 43,979,200 44,303,200 0 44,303,200 Design 0 0 0 14,100 4,772,100 31,000 0 0 4,817,200 0 4,817,200 Total O 0 0 14,100 4,772,100 31,000 324,000 43,979,200 49,120,400 49,120,400 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 474 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WASTEWATER TREATMENT FUND REGIOE 010 ER Schematic of a horizontal levee Horizontal Levee Pilot Fund: Wastewater Treatment Fund Category: System Improvements Project Location: Palo Alto Baylands Managing Department: Public Works Initial Project Start: Summer 2021 Initial Project Completion: Winter 2025 Revised Project Start: N/A Revised Project Completion: N/A Project Number: WQ-22001 Description This project consists of the design, permitting, and construction of a horizontal levee pilot system. The system will utilize treated wastewater to create a transitional brackish habitat on the Bayside of a future flood control levee located in the Palo Alto Baylands, adjacent to the City of Palo Alto's Regional Water Quality Control Plant (RWQCP). Information and data collected by this pilot system could support broader implementation of hori- zontal levees as green infrastructure components in larger flood control levee improvement projects within Palo Alto and beyond. Justification The City of Palo Alto is currently evaluating needed improvements to the existing flood control levees sur- rounding the City under project PE -17006. A horizontal levee is a green infrastructure alternative to the typical wave attenuation technologies (i.e., rip rap) used for flood control levees. Horizontal levees provide multiple benefits beyond traditional wave attenuation technologies including sea -level rise protection, habitat improve- ment, and polishing treatment for treated wastewater. However, because horizontal levees are an emerging technology, the City has been evaluating the feasibility of constructing a pilot system within the Baylands that would collect information and data. This site -specific information could support broader implementation of horizontal levees as green infrastructure components within the larger flood control levee improvement proj- ects. Ultimately, the pilot system itself would be integrated into the larger flood control levee system once built. Supplemental Information 2022-2026 CIP: Project established during FY 2022. 475 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ASTEWATER TREATMENT FUND Significant Changes City staff, in collaboration with the San Francisco Estuary Partnership (SFEP), are actively seeking grant funding to complete the design, permitting, and construction phases of the project. To date, the majority of the total planning and design costs (estimated at $1.38M) have been paid for by grants awarded to the SFEP. Grantees include the United Stated Environmental Protection Agency's Climate Ready Estuaries Pro- gram and the State Coastal Conservancy. The State Coastal Conservancy grant includes a local match requirement of $275,000 from the City; of that amount, $168,000 has been funded by the Wastewater Treatment Fund FY 2021 Operating Budget. The remaining amount of $107,000 is to be funded in FY 2022 through the establishment of this project. Currently, the project team has secured funding to get the proj- ect through 60% design, including initial permitting and environmental evaluations. The project team will continue to apply for grants to meet the funding needs of completing the design and construction in sub- sequent fiscal years. The project team anticipates continued funding from the City needed to meet local match requirements of any grants obtained for this project; estimates for funding beyond FY 2022 are place holders of local match requirements and will be adjusted as external funding is secured. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Treatment Fund 0 0 131,500 174,600 174,400 174,500 177,100 832,100 O 832,100 Total O 0 0 131,500 174,600 174,400 174,500 177,100 832,100 O 832,100 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 174,400 174,500 177,100 526,000 0 526,000 Design O 0 0 131,500 174,600 0 0 0 306,100 O 306,100 Total O 0 0 131,500 174,600 174,400 174,500 177,100 832,100 0 832,100 Operating Impact This project is anticipated to impact operating expenses in the future such as utilities. Once the design is complete, costs will be quantified and adjustments will be brought forward in future budgets. 476 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Climate Change and Climate Adaptation Goal: N-8 Policy: N-8.4 Program: N8.4.1 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Community Safety Goal: S-2 Policy: S-2.12 Program: S2.12.2 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a mitigated negative declaration or focused Environmental Impact Report. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 477 CITY OF PALO ALTO Outfall, Winter 2017 ASTEWATER TREATMENT FUND Fund: Wastewater Treatment Fund Category: System Improvements Project Location: Wastewater Treatment Plant and Palo Alto Airport Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Fall 2019 Revised Project Start: Summer 2021 Revised Project Completion: Summer 2025 IA • 1. Q-19000 Outfall Line Construction Description This project consists of the construction of a new parallel outfall pipe to convey final plant effluent to San Fran- cisco Bay. Justification Installation of a new outfall line is needed to address outfall age (built in 1964) and, more importantly, to address the outfall capacity in light of peak wet -weather flow, peak tide, and future sea level rise scenarios. The existing system of a 54 -inch outfall line and a 36 -inch legacy outfall line are inadequate to pass the Plant's peak wet -weather hydraulic flow capacity of 80 million gallons per day. Supplemental Information 2022-2026 CIP: Project is delayed to obtain a low -interest SRF loan and the additional review required in coor- dination with the Palo Alto Airport, the Federal Aviation Administration (FAA), and the US Army Corps of Engineers Levee Project. 2021-2025 CIP: Construction cost for the project is estimated to be increased by approximately $660,000 as staff finalized the SRF loan application. The SRF loan funding, including this budget increase, is being secured and finalized. 2020-2024 CIP: Project design was completed and construction has not begun due to permitting and finaliza- tion on the lease agreement with California State Lands Commission (CSLC). 2019-2023 CIP: Staff is evaluating alternative funding options, therefore the funding source is no longer stated explicitly as Revenue from the State of California. 479 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes This project was identified in the Long Range Facilities Plan report accepted by City Council in 2012. Con- struction funding via a low -interest state revolving fund loan will be pursued for this project, while staff evaluate revenue bond options as an alternative funding source. The existing 54 -inch outfall needs rehabilitation, which can only be completed after the new outfall is oper- ational. Rehabilitating the existing 54 -inch outfall will be a future project. Once rehabilitated, the 54 -inch outfall along with the new parallel outfall in this project are anticipated to work together to convey peak flows for another 50 or more years. The 36 -inch legacy line will be plugged and abandoned in place. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other Wastewater Treatment Fund Total O 7,700,000 0 75,000 O 7,775,000 0 10,582,715 0 0 0 0 10,582,715 0 10,582,715 75,000 10,400 0 0 0 0 10,400 0 85,400 75,000 10,593,115 0 0 0 0 10,593,115 0 10,668,115 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total O 7,775,000 O 7,775,000 75,000 10,593,115 75,000 10,593,115 0 0 0 0 0 0 0 10,593,115 0 10,593,115 0 10,668,115 0 10,668,115 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Secondary Connection Planning and Transportation Commission Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Relationship to Comprehensive Plan Potential Board/Commission Review: Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.2 Environmental Impact Analysis: This project had a mitigated negative declaration from CEQA under Section 15070. 480 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WASTEWATER TREATMENT FUND Old pumping plant Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WQ-19002 Plant Repair, Retrofit, and Equipment Replacement Description This project provides funding for the assessment, repair, and retrofit of the RWQCP's concrete and metal struc- tures; the replacement of necessary RWQCP equipment and ancillary facilities to maintain treatment reliability and existing infrastructure; and the replacement of large diameter flow meters built into the wastewater treat- ment system on sewers, pipes, and water lines. Tasks and funding previously budgeted in three separate maintenance related projects, WQ-80021, WQ- 80022, and WQ-04011, were consolidated and budgeted in this one recurring project. Justification Plant facilities are subject to many adverse conditions and plant equipment requires periodic replacement to maintain reliability. Concrete and metal structures are evaluated for evidence of damage caused by corrosion, weathering, age, and ground movement. Facilities with repair and retrofit deficiencies need to be repaired to good structural condition to ensure that the plant continues to operate safely and reliably. In addition, United States Environmental Protection Agency and State Water Resources Control Board regulations and permits require ongoing allocated funding for equipment replacement to ensure adequate treatment reliability. In addition to equipment physically located at the plant, there are 13 key magnetic flow meters throughout the collection system. Meters have an average life of ten years, however when the meter's reliability fails, the meter must be replaced immediately to continue accurate partner billing, process control, and regulatory reporting. Significant Changes Planned projects include replacement of equipment mechanisms for secondary clarifiers and sludge thicken- ers and replacement of wire, transformers, switches, and electrical components in the medium voltage electri- cal network. 481 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Treatment Fund N/A 10,384,742 4,950,783 8,791,959 3,448,900 3,578,300 3,675,300 3,726,500 23,220,959 0 N/A Total N/A 10,384,742 4,950,783 8,791,959 3,448,900 3,578,300 3,675,300 3,726,500 23,220,959 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 9,596,485 4,478,526 8,142,959 3,038,900 3,157,300 3,243,300 3,283,500 20,865,959 0 WA Design N/A 788,254 472,254 649,000 410,000 421,000 432,000 443,000 2,355,000 0 N/A Total N/A 10,384,739 4,950,780 8,791,959 3,448,900 3,578,300 3,675,300 3,726,500 23,220,959 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 482 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WASTEWATER TREATMENT FUND Primary Sedimentation Tank Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2014 Initial Project Completion: Fall 2019 Revised Project Start: Winter 2017 Revised Project Completion: Winter 2023 Project Number: WQ-14003 Primary Sedimentation Tank Rehabilitation Description This project provides funding for new protective coatings on each of the four concrete primary sedimentation tanks and replacement of worn rotating parts and aging power distribution equipment. The tanks, installed in 1972, are 220 feet long by 41 feet wide by 14 feet deep each and remove settleable solids and floatable grease with mechanical and electrical equipment. The new coating ensures steel reinforcing bars within the concrete are protected from corrosive sewer gases and extends the concrete's life for another 30 years. Justification Without recoating, the concrete will lose its structural integrity, gradually spalling and harming pumps, pipes, and treatment systems as a result. In a mild seismic event, weakened concrete could potentially collapse, endangering staff and the treatment system. Rehabilitation of the concrete slabs will extend the life of the tanks, preserving capital resources for other uses. Supplemental Information 2022-2026 CIP: Construction has been delayed moving the estimated completion to Winter 2023 due to time needed to finalize the Installment Sale Agreement for low -interest SRF loan and to re -bid the construction contract. 2021-2025 CIP: Construction has been delayed, moving the estimated completion to Fall 2022. SRF loan fund- ing is being secured and finalized. 2019-2023 CIP: Design started in January -March of 2018. The City is exploring funding alternatives; therefore, the funding source is no longer stated as Revenue from the State of California. 2018-2022 CIP: All partner agencies approved repayment of a planning/design loan. Securing the loan took longer than expected, and there is uncertainty about availability of State funds. The City will explore alternative 483 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WASTEWATER TREATMENT FUND methods of funding such as a revenue bond, but the project planning/design can commence once the funds are secured. Project timeline is impacted. 2017-2021 CIP: Approval by the partner agencies was required for project approval and to guarantee repayment of any state loans. Significant Changes This project was identified in the Long Range Facilities Plan report accepted by the City Council in 2012. Construction funding via a low -interest state revolving fund loan (SRF) will be pursued, which is subject to approval from the partner agencies. The partners already approved repayment of an SRF design and plan- ning loan, while staff evaluate a revenue bond as an alternative to an SRF for construction. Funding Sources Schecule Funding Source 1 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other 0 13,102,000 12,502,000 5,130,000 O 0 0 0 5,130,000 0 17,632,000 Wastewater Treatment Fund 738,255 1,193,593 1,193,593 1,052,700 O 0 0 0 1,052,700 0 2,984,548 Total 738,254 14,295,592 13,695,592 6,182,700 O 0 0 0 6,182,700 0 20,616,546 Expenditure Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 13,456,419 13,456,419 5,382,700 0 5,382,700 0 18,839,119 Design 738,254 839,173 239,173 800,000 O 0 0 0 800,000 0 1,777,427 Total 738,254 14,295,592 13,695,592 6,182,700 O 0 0 0 6,182,700 0 20,616,546 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 484 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Aeration basins ASTEWATER TREATMENT FUND Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Fall 2021 Revised Project Start: Fall 2018 Revised Project Completion: Spring 2026 Project Number: WQ-19001 Secondary Treatment Upgrades Description This project provides funding for upgrades to the Secondary Treatment process at the Regional Water Quality Control Plant. The existing Secondary Treatment process has two main components; the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process. This project includes the reconfiguration of the aeration basins, modification of the AS Process, and the elimination of the FFRs. The AS Aeration Basins will be subdivided with concrete walls creating different zones where different pollutants can be treated. Some of the zones will operate without oxygen, treating nitrogen and cutting the nitrogen in the treated wastewater by roughly half. The project will not only reduce organics and ammonia in the existing processes, it will also reduce total nitro- gen, the next pollutant being targeted for more stringent regulation. Justification The components of the Secondary Treatment process are between 33 and 49 years old and show extreme signs of wear and structural weakness. The rehabilitation of both the FFRs and the AS Process were identified in the Long Range Facilities Plan accepted by Council in 2012. In addition, regulatory agencies are developing new compliance and permit requirements for total nitrogen. A special study was completed in 2017, which pro- posed a complete Secondary Treatment process upgrade instead of individual rehabilitation projects. The completion of the upgrades will meet several objectives. Supplemental Information 2022-2026 CIP: Project cost increased to address sea level rise policy implications, new infrastructure needed to lower project life cycle cost, a larger standby power generator for unanticipated loads, and to meet code requirements. Project timeline delayed due to an anticipated longer duration to obtain state project financing and a design delay to evaluate technology improvements. Funding for subsequent years has been consoli- dated into the fiscal year that the design and construction contracts are anticipated to be awarded in. 485 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ASTEWATER TREATMENT FUND 2021-2025 CIP: Design cost has increased as the design progresses and pending completion of a feasibility assessment that aims at intensifying the treatment process, therefore construction of project has been delayed and projected to begin in Fiscal Year 2022. 2020-2024 CIP: Design phase began in October 2018. Project start delayed from Summer 2018 to Fall 2018 with project completion now estimated to be in Winter 2022. Significant Changes The project cost is estimated to be $30.6 million, which is less than the combined estimated cost for the FFRs, AS Aeration Basins rehabilitation, and large-scale Denitrification System (or other nutrients removal) projects. Funding Sources Schecule Funding Source Prior FY 2021 FY 2021 5 Year CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other 0 3,000,000 2,962,445 1,499,555 124,118,000 0 0 0 125,617,555 O 128,580,000 Wastewater Treatment Fund 945,893 (931,914) (931,914) 37,700 200,200 120,300 0 0 358,200 O 372,179 Total 945,892 2,068,085 2,030,530 1,537,255 124,318,200 120,300 0 0 125,975,755 0 128,952,177 Expenditure Schedule Project Phase Prior FY 2021 FY 2021 5 Year CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 37,700 124,318,200 120,300 0 124,476,200 O 124,476,200 Design 945,892 2,068,085 2,030,530 1,499,555 0 0 0 0 1,499,555 0 4,475,977 Total 945,892 2,068,085 2,030,530 1,537,255 124,318,200 120,300 0 0 125,975,755 0 128,952,177 Operating Impact This project is anticipated to impact operating expenses in the future, potentially by lowering utilities usage. As these costs are quantified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 486 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WATER FUND CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 487 Overview The City of Palo Alto is the only municipality in California that operates a full suite of City -owned utility ser- vices. The municipal Water Distribution System began operation in 1896 and continues to provide safe, reli- able, and cost-effective water service to residents and customers of Palo Alto. For the 2022-2026 Capital Improvement Program (CIP), approximately $61.6 million is projected, with $14.9 million allocated in Fiscal Year 2022. Overall, a total of 12 projects are planned for the 5 -year CIP. Water Fund Capital Expenditures 20,000,000 16,000,000 12,000,000 8,000,000 4,000,000 0 I • • • • 1 1 1 1 it P , ♦ ♦ • • ♦ 9 ♦ 9 ♦ 9 ♦ 9 FY 2018 Actuals FY 2020 Actuals FY 2022 Propose d FY 2024 Projected FY 2026 Projected 488 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WATER FUND Major projects funded in the 2022-2026 CIP include Water Main Replacements (cumulative total of $29.7 million), Water System Customer Connections ($4.7 million), Water Meters ($2.9 million) and Water, Gas, and Wastewater Utility GIS Data ($2.6 million). The budget for the Water Fund CIP is categorized into three types of projects: Customer Connections, System Improvements, and Water Main Replacements. Infrastructure Inventory Classification Quantity Miles of water main 235.84 Number of wells 1 active standby and 7 emergency standby Number of reservoirs 4 steel and 3 reinforced concrete Water Distribution System Main Materials MATERIAL TYPE TOTAL LENGTH PERCENT Asbestos Cement Pipe 131.00 mi 55.86% Concrete Cylinder Pipe 16.79 mi 7.12% Cast Iron Pipe 18.13 mi 7.69% Copper Pipe 0.28 mi 0.12% Ductile Iron Pipe 6.98 mi 2.96% Polyethylene 19.04 mi 8.08% Polyvinyl Chloride 42.36 mi 17.96% Steel 0.73 mi 0.31% Unknown Material 0.51 mi 0.21% Total: 235.84 mi Customer Connections As customers continually change their water needs due to equipment additions, new construction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the water sys- tem must evolve to meet these needs. The Water System Customer Connections is the only project in this category and includes work required to meet the needs of customers who have applied for new or upgraded water service. The Water Fund pays for a portion of this project, while remaining costs are sup- ported by reimbursements from customers for project work performed by the City. Recent 17-r _. • In Fiscal Year 2020 the Water Utility completed over 92 water service projects with a total cost of $0.9 million. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 489 2022-2026 Capital Improvement Program The Water System Customer Connections is the only project within this category. Over the course of the 2022-2026 CIP, $4.7 million is forecasted, with $0.9 million allocated in Fiscal Year 2022. System Improvements To ensure reliable water services for the City of Palo Alto's residents and customers, infrastructure must be replaced at the end of its expected life. The System Improvements category includes three projects as part of the 2022-2026 CIP at a total cost of $27.3 million, with $2.6 million allocated in Fiscal Year 2022. • Started construction on the new 1.5 million gallon Corte Madera water tank. • Completed the construction of the Mayfield Reservoir Vent and Crack Repair project. • Completed development of the Water Infrastructure Risk and Resilience Assessment document as required by America's Water Infrastructure Act of 2018 (AWIA '18), which requires community water systems serving 3,300 or more persons to conduct a risk and resilience assessment and develop an emergency response plan actively updated every five years. Developed the test procedure for collecting data to evaluate the condition of our aging Asbestos Cement Pipe (ACP). Continue to collect samples as they are removed from underground. The test result is tool to help determine the life expectancy of ACP pipes. 2022-2026 Capital Improvement Program A total of $11.3 million is programmed for System Improvement recurring projects during the 2022- 2026 CIP, with $2.1 million allocated in Fiscal Year 2022. Recurring projects in this category include the fol- lowing: Water Distribution System Improvements (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $1.5 million) Water Fusion and General Equipment/Tools (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.3 million) Water, Gas, Wastewater Utility GIS Data (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $2.6 million) Water Meters (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $2.9 million) Water Service Hydrant Replacement (Fiscal Year 2022: $0.4 million; 5 -Year CIP: $2.0 million) Water System Supply Improvements (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $2.0 million) Non -Recurring Projects A total of $16.0 million is programmed for non -recurring projects during the 2022-2026 CIP, with $0.5 million allocated in Fiscal Year 2022. Non -recurring projects in this category include the following: • Water Recycling Facilities (5 -year CIP: $0.4 million) • Water Tank Seismic Water System Upgrades (Fiscal Year 2022: $7.0 million; 5 -year CIP: $15.6 million) 490 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Water Main Replacements The Water Main Replacements category accounts for the replacement of inadequately sized and structur- ally deficient water mains. In the next five years, it is estimated that approximately 7,500 linear feet of water mains will be replaced. The annual linear feet replacement totals were reduced due to significant increases in labor and material costs. City staff has proposed a new replacement schedule of water & wastewater construction every even year and gas construction every odd year to reduce the amount of construction when prices are high and allow staff to focus on other priorities such as water tank replace- ment and cross -bore inspections. A recent study indicated that the City has already replaced many of the most leak -prone and deteriorated pipes from the past water main replacement projects 1 through 26. This study recommended replacing 13.5 miles of mains that are deteriorating or in liquefaction zones. Project 27 included 0.6 mile of seismically vul- nerable pipes and some deteriorating pipes. This will continue to be the trend for upcoming water main replacement projects. Recent Accomplishments • Started construction on the new 1.5 million gallon Corte Madera water tank. • Completed the construction of the Mayfield Reservoir Vent and Crack Repair project. • Completed development of the Water Infrastructure Risk and Resilience Assessment document as required by America's Water Infrastructure Act of 2018. America's Water Infrastructure Act of 2018 (AWIA '18) requires community water systems serving 3,300 or more persons to conduct a risk and resilience assessment and develop an emergency response plan that must be actively updated every five years. Developed the test procedure for collecting data to evaluate the condition of our aging Asbestos Cement Pipe (ACP). Continue to collect samples as they are removed from underground. The test result is tool to help determine the life expectancy of ACP pipes. 2022-2026 Capital Improvement Program The 2022-2026 CIP includes $29.7 million in funding for three non -recurring projects within this category, with $11.4 million appropriated for Fiscal Year 2022. The Utilities Department coordinates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maxi- mize cost efficiencies when replacing water mains. Water Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Other WS -80013 Water System Customer Connections 1,860,946 1,860,946 877,250 904,595 931,955 960,500 1,150,000 4,824,300 Other Total 1,860,946 1,860,946 877,250 904,595 931,955 960,500 1,150,000 4,824,300 Transfer from Gas Fund WS -02014 Water, Gas, Wastewater Utility GIS Data 156,621 156,621 161,320 166,160 171,143 176,266 181,000 855,889 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 491 Water (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total Transfer from Gas Fund Total 156,621 156,621 161,320 166,160 171,143 176,266 181,000 855,889 Transfer from Wastewater Collection Fund WS -02014 Water, Gas, Wastewater Utility GIS Data 156,621 156,621 161,320 166,160 171,143 176,267 181,000 855,890 Transfer from Wastewater Collection Fund Total 156,621 156,621 161,320 166,160 171,143 176,267 181,000 855,890 Total Sources 2,174,188 2,174,188 1,199,890 1,236,915 1,274,241 1,313,033 1,512,000 6,536,079 USE OF FUNDS Customer Connections WS -80013 Water System Customer Connections 922,365 922,365 877,250 904,595 931,955 960,500 989,000 4,663,300 Customer Connections Total 922,365 922,365 877,250 904,595 931,955 960,500 989,000 4,663,300 System Improvements WS -19000 Mayfield Reservoir Subgrade and Venting Repair 363,252 0 0 0 0 0 0 0 WS -11003 Water Distribution System Improvements 561,825 561,825 277,553 285,880 294,456 305,000 314,000 1,476,889 WS -13002 Water General Equipment/Tools 50,000 50,000 100,000 50,000 50,000 50,000 50,000 300,000 WS -80015 Water Meters 530,451 530,451 546,364 562,755 579,638 600,000 621,000 2,909,757 WS -07001 Water Recycling Facilities 391,020 391,020 0 0 391,020 0 0 391,020 WS -07000 Water Regulation Station Improvements 681,394 681,394 0 0 0 0 0 0 WS -80014 Water Service and Hydrant Replacement 400,000 400,000 400,000 400,000 400,000 412,000 424,000 2,036,000 WS -11004 Water System Supply Improvements 749,469 749,469 277,553 285,880 345,131 715,000 366,000 1,989,564 WS -09000 Water Tank Seismic Upgrade and Rehabilitation 7,080,313 7,080,313 500,000 7,000,000 500,000 600,000 7,000,000 15,600,000 WS -02014 Water, Gas, Wastewater Utility GIS Data 1,280,592 1,280,592 483,958 498,477 513,431 528,800 544,000 2,568,666 System Improvements Total 12,088,316 11,725,064 2,585,428 9,082,992 3,073,676 3,210,800 9,319,000 27,271,896 Water Main Replacements WS -13001 Water Main Replacement - Project 27 3,096,589 3,096,589 0 0 0 0 0 0 WS -14001 Water Main Replacement - Project 28 562,516 84,031 11,000,000 0 0 0 0 11,000,000 WS -15002 Water Main Replacement - Project 29 0 0 425,000 425,000 8,500,000 0 0 9,350,000 WS -16001 Water Main Replacement - Project 30 0 0 0 0 425,000 425,000 8,500,000 9,350,000 Water Main Replacements Total 3,659,105 3,180,620 11,425,000 425,000 8,925,000 425,000 8,500,000 29,700,000 Total Uses 16,669,786 15,828,049 14,887,678 10,412,587 12,930,631 4,596,300 18,808,000 61,635,196 492 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Customer Connections WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 493 CITY OF PALO ALTO Installation of 8" HDPE pipe by directional drilling method Fund: Water Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -80013 Water System Customer Connections Description This project allows for improvements that include new main extensions, valves, domestic services, meters on upgraded services, backflow devices, fire services, and fire hydrants. Justification System extensions are required to provide service to new customers and to serve existing customers request- ing expanded service. Supplemental Information 2022-2026 CIP: Project expense and revenues were adjust to align with prior year actuals and known planned new construction. 2015-2019 CIP: This project was previously titled Water System Extensions. As part of the Fiscal Year 2015 bud- get, it was re -titled to more accurately reflect the work done with this funding. Significant Changes Revenues appear to exceed expense budget due to the addition of capacity fees. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other N/A 1,860,946 1,860,946 877,250 904,595 931,955 960,500 1,150,000 4,824,300 N/A Water Fund N/A (938,581) (938,581) 0 0 0 0 (161,000) (161,000) 0 N/A Total N/A 922,365 922,365 877,250 904,595 931,955 960,500 989,000 4,663,300 0 N/A 495 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 922,365 922,365 877,250 904,595 931,955 960,500 989,000 4,663,300 0 N/A Total N/A 922,365 922,365 877,250 904,595 931,955 960,500 989,000 4,663,300 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 496 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET System Improvements WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 497 CITY OF PALO ALTO Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -11003 Installation of a new fire hydrant with FlowGuard fire hydrant check valve Water Distribution System Improvements Description This project provides funds to improve Water Distribution System deliverability and reliability. Typical activities include: installing restraining joints at critical pipelines and bridge crossings, increasing the size of inadequate facilities, system leakage surveys, network modeling, and fire flow studies or other system improvements as required. Justification Water Distribution System reliability and adequate capacity are critical to providing a high level of service to customers in Palo Alto. Continuous evaluation of system needs and making required improvements are neces- sary to maintain adequate quantities of quality water, that meets local, state, and federal safe drinking water standards. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total N/A 561,825 561,825 277,553 285,880 294,456 305,000 314,000 1,476,889 N/A 561,825 561,825 277,553 285,880 294,456 305,000 314,000 1,476,889 Expenditure Schedule 0 0 N/A N/A Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 555,601 555,601 277,553 285,880 294,456 305,000 314,000 1,476,889 0 N/A 499 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design N/A 6,224 6,224 0 0 0 0 0 0 0 N/A Total N/A 561,825 561,825 277,553 285,880 294,456 305,000 314,000 1,476,889 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 500 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 16" HDPE pipe being fused prior to installation Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -13002 Water General Equipment/Tools Description This funding allows for the acquisition of new equipment and tools, replacement of existing fusion equipment, and other associated tools and equipment to operate, maintain and construct the water distribution and trans- mission system. The fusion equipment is used to fuse together pipe joints in the City's Water Distribution Sys- tem. Justification As equipment ages, the quality of the fusion joints begins to decline, and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the installation of the City's water distribution mains, along with the associated service standards and worker safety and pro- ductivity measures, equipment and tools are required to be upgraded on an annual basis. Supplemental Information 2022-2026 CIP: The budget was increased for Fiscal Year 2022 to replace testing equipment at the sampling stations. 2015-2019 CIP: Project was retitled from Water Fusion and General Equipment/Tools. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Ye- • • -t Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total N/A 50,000 50,000 100,000 50,000 50,000 50,000 50,000 300,000 N/A 50,000 50,000 100,000 50,000 50,000 50,000 50,000 300,000 0 0 N/A N/A 501 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schec ule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 50,000 50,000 100,000 50,000 50,000 50,000 50,000 300,000 0 N/A Total N/A 50,000 50,000 100,000 50,000 50,000 50,000 50,000 300,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 502 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET L 5/8" Badger water meter Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -80015 Water Meters Description This funding allows for the purchase of meters for new customers, upgrading meters for current customers, installing meter bypasses, and replacing obsolete meters that are no longer repairable. This funding also allows for annual testing and calibration of select meters. Justification This project will maintain meter accuracy, reliability, and stock meter equipment and replacement parts. Meter replacements enhance information on system water volume; align the Utility's ten-year meter testing and replacement cycle in accordance with industry -standard best management practices; and provide accurate data for the Water Utility billing system. Supplemental Information 2021-2025 CIP: The Advanced Metering Infrastructure (AMI) Project is expected to replace up to 9,000 water meters to install meters that are compatible with a smart grid system to collect usage information remotely. The remaining meters will be assessed for their compatibility with the AMI smart grid and will either be retro- fitted or replaced. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund N/A 530,451 530,451 546,364 562,755 579,638 600.000 621,000 2,909,757 N/A Total N/A 530,451 530,451 546,364 562,755 579,638 600,000 621,000 2,909,757 0 N/A 503 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 530,451 530,451 546,364 562,755 579,638 600,000 621,000 2,909,757 0 N/A Total N/A 530,451 530,451 546,364 562,755 579,638 600,000 621,000 2,909,757 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 504 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Recycled water piping Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2011 Initial Project Completion: Spring 2015 Revised Project Start: N/A Revised Project Completion: Fall 2021 Project Number: WS -07001 Water Recycling Facilities Description This funding allows the City to hire a consultant to prepare a business plan, prepare a preliminary design, and secure funding options to expand the existing recycled water delivery system in the City. The pipeline will pri- marily serve the Stanford Research Park and provide an alternative supply source of 435,600 cubic feet per year, roughly 10 percent of Palo Alto's total water consumption in 2015. A key part of the proposed business plan will be evaluating potential alternative uses of the new pipeline to serve future needs in Direct Potable Reuse and Indirect Potable Reuse. This more detailed plan follows the successful completion and certification of the project's environmental impact report in September 2015. The next phase of the project is to evaluate the results of this business plan and other deliverables, and pending a satisfactory assessment, move forward with the full design work of the proposed expansion of the recycled water delivery system. Justification Palo Alto is aggressively pursuing all options to meet future water supply needs. Recycled water provides a stable, drought -proof supply of water that replaces the need to use Hetch Hetchy potable supplies for irriga- tion purposes and other non -potable uses in anticipation of extended periods of drought and mandatory potable water reduction imposed by the State. The City is taking an integrated approach to evaluating the most flexible and robust strategic plan for non -potable recycled water, shallow aquifer groundwater, deep aquifer groundwater, and Direct Potable Reuse and Indirect Potable Reuse. Supplemental Information 2022-2026 CIP: There are no planned expenditures for Utilities in Fiscal Years 2022 2023. Utilities contribution to this project will be reassessed in the next budget cycle or after the designs are complete. 2021-2025 CIP: On November 18, 2019, Council approved a Partnership Agreement that gives the Santa Clara Valley Water District (Valley Water) an option to acquire about half of the treated wastewater produced by the 505 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WATER FUND RWQCP. The Agreement addresses multiple objectives, including diverting treated wastewater discharge from the San Francisco Bay, increasing the use of treated wastewater from the RWQCP, and displacing potable imported water where appropriate and feasible. Construction funding is supported through RWQCP project WQ-19003. Delayed and reappropriated 2020-2024 CIP: The remaining build portion of this project will be implemented in the RWQCP's project WQ-19003, Advanced Water Purification Facility. 2018-2022 CIP: While staff has addressed many issues regarding a future recycled water project, including the completion and certification by the Council of the project's Environmental Impact Report (EIR), the replacement of high quality potable water with recycled water remains a concern for the landscape com- munity among others. Completion of the EIR was essential for securing Federal or State grant or loan fund- ing for the construction of the project, and now the City needs to reassess a more exhaustive number of potential end uses, assess customer demand, prepare a business plan, finish a preliminary design, and secure funding. Significant Changes On November 18, 2019, Council approved a Partnership Agreement that gives the Santa Clara Valley Water District (Valley Water) an option to acquire about half of the treated wastewater produced by the Regional Water Quality Control Plant (RWQCP). The Agreement addresses multiple objectives, including diverting treated wastewater discharge from the San Francisco Bay, increasing the use of treated wastewater from the RWQCP, and displacing potable imported water where appropriate and feasible. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Revenue from the Federal Government 111,013 0 0 0 0 0 0 0 0 0 111,013 Water Fund 350,666 391,020 391,020 0 0 391,020 0 0 391,020 0 1,132, 706 Total 461,674 391,020 391,020 0 0 391,020 0 0 391,020 0 1,243,714 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 370,265 391,020 391,020 0 0 391,020 0 0 391,020 0 1,152,305 Design 91,409 0 0 0 0 0 0 0 0 0 91,409 Total 461,674 391,020 391,020 0 391,020 0 0 391,020 0 1,243,714 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. 506 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 507 CITY OF PALO ALTO WATER FUND Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -80014 Newly installed fire hydrant service line and assembly on Greenwood Avenue Water Service and Hydrant Replacement Description This project replaces system control valves, deteriorated galvanized service lines, lead goosenecks, and fire hydrant valves and assemblies needed for Fire Department flow testing; upgrades fire hydrants in main replacement project areas; and replaces existing undersized or deteriorated copper water services. Upgrading hydrants and system control valves is consistent with fire protection policies. Justification In order to maintain a high water quality standard for Palo Alto's water supplies, it is necessary to replace old, lead, galvanized, and corroded copper water service lines. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total N/A 400,000 400,000 400,000 400,000 400,000 412,000 424,000 2,036,000 N/A 400,000 400,000 400,000 400,000 400,000 412,000 424,000 2,036,000 0 0 N/A N/A Expenditure Schedule Project Pha 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 400,000 400,000 400,000 400,000 400,000 412,000 424,000 2,036,000 0 N/A Total N/A 400,000 400,000 400,000 400,000 400,000 412,000 424,000 2,036,000 0 N/A 509 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 510 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -11004 Installation of 8" HDPE pipe and valve between two main connection points on El Camino Real at El Camino Way Water System Supply Improvements Description This project provides funding to improve the City's Water Distribution System, which connects facilities between the City's and the San Francisco Public Utility Commission's pipelines, emergency water wells within the City, pumping stations, and water reservoirs. Justification It is critical that the City has an adequate supply of water that meets federal and state drinking water require- ments. To meet these objectives, the City must continually evaluate the system and make improvements as needed. Supplemental Information 2021-2025 CIP: Supervisory control and data acquisition (SCADA) router and firewall components are in the process of being upgraded. Budget increases in Fiscal Years 2021 and 2025 are for upgrading the PLCs (Pro- grammable Logic Controllers (Computers) that control the equipment in the system. Significant Changes Typical activities performed under this project include: piping modifications, equipment replacements associ- ated with water delivery, Supervisory Control software upgrades, system modifications for water system qual- ity compliance, implementation of an asset management system, conditional assessment of the reliability of transmission mains, and security system installations. 511 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund N/A 749,469 749,469 277,553 285,880 345,131 715,000 366,000 1,989,564 0 N/A Total N/A 749,469 749,469 277,553 285,880 345,131 715,000 366,000 1,989,564 Expenditure Schedule 0 N/A Prior Project Phase Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 749,469 N/A 749,469 749,469 277,553 285,880 345,131 715,000 366,000 1,989,564 749,469 277,553 285,880 345,131 715,000 366,000 1,989,564 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 512 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Seismic Upgrade, Boronda Reservoir, December 2014 Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2014 Initial Project Completion: Winter 2017 Revised Project Start: Spring 2021 Revised Project Completion: Fall 2027 Project Number: WS -09000 Water Tank Seismic Upgrade and Rehabilitation Description This project will provide tank rehabilitation, seismic upgrades, and/or tank replacement structural reinforce- ment for the Corte Madera, Park, Boronda, and Dahl reservoirs in order to improve earthquake resistance in compliance with the American Society of Civil Engineers (ASCE 7) seismic codes. Work at the reservoir sites will also include the installation of: new seismic shut off valves between the reservoirs and valve vaults, new plug valves, piping and pipe supports in the valve vaults, and recoating of the interior and exterior reservoir walls. Justification Palo Alto's water tanks have no protection from water loss in a seismic event. If an earthquake causes a signif- icant water leak, various impacts such as loss of water for fire fighting purposes, loss of water storage for drinking, property damage from flooding or mudslides, and environmental damages could occur. The seismic protection systems will preserve potable water after a seismic event. Additionally, during the seismic upgrade of the Montebello reservoir the structural condition of the tank required significant repair, which is now antici- pated in the remaining three tanks constructed in a similar time period. Supplemental Information 2022-2026 CIP: The design and build contract was issued in Fiscal Year 2021. Although staff estimated $5.0 mil- lion to replace each reservoir, the bid proposals received pushed the costs to approximately $7.0 million. With anticipated work at Dahl and Park Reservoirs, which are structurally similar, an additional $3.0 million was added in Fiscal Year 2023 and $7.0 million in Fiscal Year 2026 to align with proposals received. 513 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2021-2025 CIP: The Corte Madera reservoir is in the process of being replaced using the Design -Build method. Construction is anticipated to start in Fiscal Year 2021. Staff is currently evaluating the plan for both Dahl and Park Reservoirs. These reservoirs will need to be replaced in the future at their current loca- tions or at a location that improves the reliability and resiliency of the system. The budget for Fiscal Year 2023 was increased to cover the replacement of Dahl Reservoir. Park Reservoir will follow in Fiscal Year 2026. 2019-2023 CIP: Project was retitled from "Seismic Water System Upgrade". Budget has also increased to account for scope changes and construction cost escalation. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total 3,631,067 7,080,313 7,080,313 500,000 7,000,000 500,000 600,000 7,000,000 15,600,000 3,631,052 7,080,313 7,080,313 500,000 7,000,000 500,000 600,000 7,000,000 15,600,000 Expenditure Schec ule O 26,311,380 O 26,311,365 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 2,904,852 7,080,313 7,080,313 500,000 7,000,000 500,000 600,000 7,000,000 15,600,000 726,200 0 0 0 0 0 0 0 0 3,631,052 7,080,313 7,080,313 500,000 7,000,000 500,000 600,000 7,000,000 15,600,000 O 25,585,165 O 726,200 O 26,311,365 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 514 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Fund: Water Fund Category: System Improvements Project Location: Software maintenance & update Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -02014 Staff collecting data for GIS system Water, Gas, Wastewater Utility GIS Data Description This project covers the annual maintenance and support contract to improve the ability for Utilities Depart- ment staff to use the Geographic Information System (GIS). As with other GIS activities, continuing the com- pletion of data -related tasks is the primary emphasis. Field personnel still need accurate paper maps in the field, therefore standard map books will be continue to be produced to meet their specific needs. Funding is also included to improve the GIS user interface to better serve the unique requirements of Utility Department users, as well as collecting GPS survey data to be used to update utility information in the GIS database to increase its accuracy. Justification The GIS program is used for interfacing with modeling software to perform engineering analysis and master planning, develop and prioritize cost-effective capital improvement designs, and asset management of the City's utility enterprise system to enhance the level of service to utility customers. Supplemental Information 2020-2024 CIP: The City will transition to a new GIS platform in FY 2020. Remaining FY 2019 funds are being reappropriated to fund the conversion activities required to bring the maps to the new platform. Func ing Sources Schec ule Funding Source 1 1 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Transfer from Gas Fund Transfer from Wastewater Collection Fund N/A 156,621 156,621 161,320 166,160 171,143 176,266 181,000 855,889 N/A 156,621 156,621 161,320 166,160 171,143 176,267 181,000 855,890 0 N/A N/A 515 WATER FUND • _TTY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funcing Sources Schec ule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total N/A 967,350 967,350 161,318 166,157 171,145 176,267 182,000 856,887 N/A 1,280,592 1,280,592 483,958 498,477 513,431 528,800 544,000 2,568,666 Expenditure Schec ule 0 0 N/A N/A Prior Project Phase Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 1,266,192 1,266,192 483,958 498,477 513,431 528,800 544,000 2,568,666 N/A 1,280,592 1,280,592 483,958 498,477 513,431 528,800 544,000 2,568,666 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Program: C1.3.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 516 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Water Main Replacements WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 517 CITY OF PALO ALTO New HDPE main connecting to side street with new valve Fund: Water Fund Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Summer 2020 Revised Project Completion: Spring 2022 Project Number: WS -14001 Water Main Replacement -Project 28 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2021 and 2022. Mains are selected by researching the maintenance history of the system and iden- tifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 18,500 linear feet (which represents 1.2 percent of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Crescent Par, Barron Park, and Charleston Meadows neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information 2022-2026 CIP: The project scope was increased to include 3,800 linear feet, to be installed in an Easement at Oak Creek Apartments, that was not completed on the WMR 27 project. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. The total project cost increased to $9.0 million to account for an additional 1,400 in linear feet and escalating construction costs. 2018-2022 CIP: Due to delays of WMR 26 and 27, the project design and construction will be delayed to Fiscal Years 2019 2020 respectively. 519 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes Each year the projects are re-evaluated and the highest priority is given to the most deteriorated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Util- ities webpage to confirm project details. Func ing Sources Sche c ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund 22,590 562,516 84,031 11,000,000 O 0 0 0 11,000,000 0 11,106,621 Total 22,589 562,516 84,031 11,000,000 O 0 Expenditure Schedule 0 0 11,000,000 O 11,106,620 Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 0 0 0 10,521,515 O 0 0 0 10,521,515 0 10,521,515 Design 22,589 562,516 84,031 478,485 O 0 0 0 0 0 585,105 Total 22,589 562,516 84,031 11,000,000 O 0 0 0 11,000,000 0 11,106,620 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 520 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 16" HDPE pipe ready to be installed by open trench method Fund: Water Fund Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2022 Revised Project Completion: Spring 20 Project Number: WS -15002 Water Main Replacement -Project 29 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2022 and 2024. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approxi- mately 10,000 linear feet (which represents 1.2 percent of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Evergreen Park, Ventura, and Midtown/Mid- town West neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information 2021-2025 CIP: After conducting a geotechnical study, the scope of this project did not require the funding previously budgeted, so the budget has been reduced. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. The total project linear footage increased by 1,475 and overall project cost increased to $9.4 million to account for escalating construction costs. 2018-2022 CIP: Due to delays of WMR 26, 27 and 28, the project design and construction will be postponed to Fiscal Years 2020 and 2021 respectively. 521 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes Each year the projects are re-evaluated and the highest priority is given to the most deteriorated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Util- ities webpage to confirm project details. Func ing Sources Sche c ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund 0 0 O 425,000 425,000 8,500,000 0 O 9,350,000 O 9,350,000 Total 0 0 0 425,000 425,000 8,500,000 0 O 9,350,000 O 9,350,000 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 0 0 0 0 0 8,500,000 0 0 8,500,000 O 8,500,000 Design 0 0 O 425,000 425,000 0 0 O 850,000 O 850,000 Total 0 0 O 425,000 425,000 8,500,000 0 0 9,350,000 O 9,350,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 522 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WATER FUND HDPE pipe waiting to be fused Fund: Water Fund Category: Water Main Replacements Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2024 Revised Project Completion: Spring 2026 Project Number: WS -16001 Water Main Replacement -Project 30 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2024 and 2026. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approxi- mately 10,000 linear feet (which represents 1.1 percent of the City's Water Distribution System) of mains and services on various streets within the City, including areas in Midtown/Midtown West, Palo Verde, and Green - meadow neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. The project increased by 2,600 linear footage and the overall cost increased to $9.4 million to account for escalating construction costs. 2018-2022 CIP: Due to delays of WMR 26 - 29, the project design and construction is postponed to Fiscal Years 2021 and 2022 respectively. 523 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes Each year the projects are re-evaluated and the highest priority is given to the most deteriorated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Util- ities webpage to confirm project details. Func ing Sources Sche c ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund 0 0 0 0 O 425,000 425,000 8,500,000 9,350,000 O 9,350,000 Total 0 0 0 0 O 425,000 425,000 8,500,000 9,350,000 O 9,350,000 Expenditure Schec ule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 0 0 0 0 0 0 0 8,500,000 8,500,000 O 8,500,000 Design 0 0 0 0 O 425,000 425,000 0 850,000 O 850,000 Total 0 0 0 0 0 425,000 425,000 8,500,000 9,350,000 O 9,350,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 524 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET INTERNAL SERVICE FUND PROJECTS Mg I <r, CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 525 CITY OF PALO ALTO TECHNOLOGY FUND CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 527 TECHNOLOGY FUND Overview The Technology Fund accounts for expenses associated with citywide Information Technology activities. Technology Fund capital projects enhance service delivery to the community and to City staff through the delivery and implementation of Information Technology infrastructure. It is important to note that all expenditures in the Technology Fund are reimbursed by transfers from the other City funds benefiting from the services and purchases incurred in the Technology Fund. Overall, a total of eight capital projects are programmed over the five-year Capital Improvement Program (CIP). The projects outlined in the capi- tal program represent only a small subset of the total number of technology projects delivered to the City, as most technology projects are funded through the operating budget and do not meet the criteria of a capital project. Please refer to the Information Technology Department section of the Operating Budget for additional information. The budget for the Technology Fund Capital Improvement Program is accounted for in two separate cate- gories: Citywide Technology Upgrades and Improvements, and Department Technology Upgrades and Improvements. Technology Fund Capital Expenditures $6,000,000 54,000,000 =- $2,000,000 0 FY 2018 Actuals / t / t / / t FY 2020 Actuals FY 2022 FY 2024 FY 2026 Proposed Projected Projected 528 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Citywide Technology U °grades anc Improvements The Citywide Technology Upgrades category includes projects that benefit multiple City departments. They tend to have a larger scope than projects for individual departments and thus entail more coordina- tion and complexity. For the 2022-2026 Capital Improvement Program, $4.1 million is allocated within this category, of this amount, $0.2 million will be reappropriated from Fiscal Year 2021 to complete projects already in process. Recent Accomplishments: Phase 1 implementation of the City's Enterprise Resource Planning (ERP) system upgrade has been completed. The City's Radio Infrastructure Replacement is near completion. Ongoing maintenance for the City's radios will be transitioned to the Police Department to administer for all City departments starting in Fiscal Year 2022. 2022-2026 Capital Improvement Program Recurring Projects: There are no recurring projects within this category. Non -Recurring Projects: Enterprise Resource Planning Upgrade: The original scope of this project was to upgrade the existing Enterprise Resource Planning (ERP) system and replace the existing Customer Information System (CIS) to better meet the City's needs. Phase 1 of the ERP replacement has been complete, phase 2 is planned for Fiscal Year 2022, and the CIS portion of the project is currently on hold (Fiscal Year 2022 and 5 -Year CIP: $2.0 million). • City Council Chambers Upgrade: This project will upgrade the necessary audio visual equipment in Council Chambers as the equipment in place now is unsupportable and outdated. This project will also bring the identified Americans with Disabilities Act (ADA) components to compliance (Fiscal Year 2022 and 5 -Year CIP: $1.8 million). • Radio Infrastructure Replacement: This project, which is funded by annual transfers from the General Fund and Utility Enterprise Funds as well as funding from Stanford, allows for the replacement of various items in the City's Public Safety infrastructure inventory. This project is slated to close in Fiscal Year 2022 and ongoing maintenance for the City's radios transitioned over to the Police Department to administer for all City departments (Fiscal Year 2022 and 5 -year CIP: $0.2 million). Infrastructure Management System: This project establishes an Enterprise Asset Management System (EAMS) to maintain an up-to-date inventory of the City's infrastructure, its catch-up and keep -up needs, and available funding (Fiscal Year 2022 and 5 -Year CIP: $0.03 million). TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 529 Department Technology Upgrac Improvements es and The Department Technology Upgrades and Improvements category includes projects that benefit one or a limited number of City departments. For the 2022-2026 Capital Improvement Program, $1.0 million is pro- grammed within this category, of this amount, $0.9 million will be reappropriated from Fiscal Year 2021 to complete projects already in process.. Recent Accomplishments: A new Records Management System for the Police Department has been selected and will be implemented in Fiscal Year 2022. • Continued technology enhancements at the Development Center to increase efficiency and effectiveness of the services offered including an Online Permitting System. • Integrated the MyCPAU customer portal to the City's upgraded cloud based SAP ERP system. 2022-2026 Capital Improvement Program The 2022-2026 CIP includes one recurring project within this category: Utilities Customer Bill System Improvements: This project allows for enhancements to the Utilities Billing system particularly in response to new legislative, regulatory, and security requirements. Other system enhancements may include third party or hosted services for bill printing and invoicing, customer self-service portal, and reporting capabilities. This project will continue to be recurring until the upgrade of the ERP and replacement of the Utilities Billing system is completed. After the systems are implemented, the project will be reevaluated to determine if recurring funding is required (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.4 million). Non -Recurring Projects: Computer Aided Dispatch (CAD) Upgrade: This upgrade is a Tri-City Consortium coordinated effort between Mountain View, Los Altos, and Palo Alto to upgrade the CAD current system that was replaced in Fiscal Year 2015 and is now at its end of life (5 -Year CIP: $0.7 million). • Public Safety Records Management System: This replacement of the Records Management System (RMS) is also a Tri-City Consortium project to replace the RMS and integrate with the CAD system (Fiscal Year 2022 and 5 -Year CIP: $0.6 million). • Development Center Blueprint Technology Enhancements: This project allows for the introduction of new technologies to support business processes and optimize customer service at the Development Center. Major enhancements to the existing Accela permitting system are included in this initiative (Fiscal Year 2022 and 5 -Year CIP: $0.2 million). 530 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 11= TECHNOLOGY FUND Technology Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDOI E Revenue from Other Agencies TE-23000 Computer Aided Dispatch (CAD) Upgrade 0 O 0 104,000 0 0 104,000 Revenue from Other Agencies Total O 0 0 104,000 0 0 0 104,000 Transfer from Airport Fund TE-19001 City Council Chambers Upgrade 0 O 500 0 0 0 0 500 Transfer from Airport Fund Total 0 0 500 0 0 0 0 500 Transfer from Print & Mail Fund TE-19001 City Council Chambers Upgrade 0 0 400 0 0 0 0 400 Transfer from Print & Mail Fund Total 0 0 400 0 0 0 0 400 Transfer from Refuse Fund TE-19001 City Council Chambers Upgrade 0 0 5,600 0 0 0 0 5,600 TE-10001 Utilities Customer Bill System Improvements 20,125 20,125 14,950 11,500 11,500 11,500 0 49,450 Transfer from Refuse Fund Total 20,125 20,125 20,550 11,500 11,500 11,500 0 55,050 Transfer From Stormwater Management Fund TE-19001 City Council Chambers Upgrade 0 O 2,500 0 0 0 0 2,500 TE-10001 Utilities Customer Bill System Improvements 4,550 4,550 3,380 2,600 2,600 2,600 0 11,180 Transfer From Stormwater Management Fund Total 4,550 4,550 5,880 2,600 2,600 2,600 0 13,680 Transfer from Utilities Administration Fund TE-19001 City Council Chambers Upgrade 0 O 19,500 0 O 0 0 19,500 TE-23000 Computer Aided Dispatch (CAD) Upgrade O 0 0 39,000 0 0 0 39,000 TE-10001 Utilities Customer Bill System Improvements 150,325 150,325 111,670 85,900 85,900 85,900 0 369,370 Transfer from Utilities Administration Fund Total 150,325 150,325 131,170 124,900 85,900 85,900 0 427,870 Transfer from Vehicle Replacement and Maintenance TE-19001 City Council Chambers Upgrade 0 0 3,500 0 0 0 0 3,500 Transfer from Vehicle Replacement and Maintenance Total 0 O 3,500 0 0 0 0 3,500 Transfer from Wastewater Treatment Fund TE-19001 City Council Chambers Upgrade 0 O 14,000 0 O 0 0 14,000 Transfer from Wastewater Treatment Fund Total 0 0 14,000 0 O 0 0 14,000 Total Sources 175,000 175,000 176,000 243,000 100,000 100,000 0 619,000 USE OF FUNDS Citywide Technology Upgrades and Improvements TE-19001 City Council Chambers Upgrade O 0 1,793,000 0 0 0 0 1,793,000 TE-19000 Enterprise Resource Planning Upgrade 1,628,263 1,628,263 2,029,000 0 0 0 0 2,029,000 TE-13004 Infrastructure Management System 94,191 64,231 29,960 0 0 0 0 29,960 TE-05000 Radio Infrastructure Replacement 259,922 60,785 199,137 0 0 0 0 199,137 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 531 Technology (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total Citywide Technology Upgrades and Improvements Total 1,982,376 1,753,279 4,051,097 0 0 0 0 4,051,097 Department Technology Upgrades and Improvements TE-23000 Computer Aided Dispatch (CAD) Upgrade 0 0 0 650,000 0 0 0 650,000 TE-12001 Development Center Blueprint Technology Enhancements 353,641 130,000 223,641 0 0 0 0 223,641 TE-21000 Public Safety Records Management System (RMS) Replacement 750,000 100,819 649,181 0 0 0 0 649,181 TE-10001 Utilities Customer Bill System Improvements 346,669 286,669 130,000 100,000 100,000 100,000 0 430,000 Department Technology Upgrades and Improvements Total 1,450,310 517,488 1,002,822 750,000 100,000 100,000 0 1,952,822 Total Uses 3,432,686 2,270,767 5,053,919 750,000 100,000 100,000 0 6,003,919 532 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Citywide Technology Upgrades and Improvements TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 533 CITY OF PALO ALTO TECHNOLOGY FUND City Council Chambers Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: City Hall Managing Department: Information Technology Initial Project Start: Summer 2019 Initial Project Completion: Summer 2022 Revised Project Start: N/A Revised Project Completion: Nt Project N IA • w 0 City Council Chambers Upgrade Description On December 17, 2018, the City Council approved upgrading the City Council Chambers without using a phased approach as recommended by the Finance Committee. Funding will be used to upgrade outdated electronic equipment that has become unsupportable in City Council Chambers. This will help address techni- cal issues and ensure compliance with Americans with Disabilities Act (ADA) requirements. This project will: - Replace and upgrade outdated audio/visual equipment to bring City Council Chambers in compliance with ADA requirements - Upgrade the City Council Chambers broadcast booth, overhead display equipment, and dais equipment (including a supportable voting system) - Bring the broadcast booth in the City Council Chambers in compliance with ADA and State regulations - Obtain adequate support, maintenance, and warranty for all equipment - Integrate the City Hall Lobby Video Wall, Community Meeting Room, and Council Conference Room with new City Council Chambers equipment to enable viewing and/or broadcasting Justification Most of the electronic equipment in the City Council Chambers is obsolete and unsupportable. The City's recent ADA transition plan update identified accessibility deficiencies in the City Council Chambers. The broadcast booth contains some equipment with expired warranties, unused equipment, and cabling that is not well managed. These issues pose potential hazards for the broadcasting operators. The broadcast booth also lacks back-up power supplies, which could hinder broadcasting and recording of the session. The rear pro- jected overhead display is not clear, presents dissimilar sizes, and can only display two inputs. These issues unnecessarily hinder the City Clerks' administrative function during Council meetings. The existing voting sys- 535 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET TECHNOLOGY FUND tem has been deemed unsupportable and unrepairable by electricians and could stop functioning at any time. The broadcast booth is not currently integrated with the upgraded equipment that has been installed in the Community Meeting Room, Council Conference Room, Flexible Training Room, and several library meeting rooms, which prevents the City from fully utilizing the new capabilities and functionality this upgraded equipment offers. Supplemental Information 2022-2026 CIP: Staff will resume working on the upgrade in Fiscal Year 2022 and will review/refine current scope. 2021-2025 CIP: This project will be temporarily on hold in the wake of COVID-19, which requires the scope of this project to be re -imagined for needs such as social distancing and virtual flexibility. The majority of funding for this project comes from restricted funds. Funding Sources Schedule Funding Sourc 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund (907,066) 0 0 1,747,000 0 0 O 1,747,000 0 839,934 Transfer from Airport Fund 9,200 0 0 500 0 0 0 O 500 0 9,700 Transfer from Print & Mail Fund 9,200 0 0 400 0 0 0 0 400 0 9,600 Transfer from Refuse Fund 55,100 0 0 5,600 0 0 0 0 5,600 0 60,700 Transfer From Stormwater Management 36,700 0 0 2,500 0 0 0 0 2,500 0 39,200 Fund Transfer from Utilities Administration Fund 587,500 0 0 19,500 0 0 0 0 19,500 0 607,000 Transfer from Vehicle Replacement and Maintenance 64,200 0 0 3,500 0 0 0 0 3,500 0 67,700 Transfer from Wastewater Treatment Fund 156,100 0 0 14,000 0 0 0 0 14,000 0 170,100 Total 10,934 0 0 1,793,000 0 0 0 0 1,793,000 0 1,803,934 Expenditure Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 10,806 0 1,793,000 0 0 0 O 1,793,000 0 1,803,806 Design 128 0 0 0 0 0 0 0 0 0 128 Total 10,934 0 0 1,793,000 0 0 0 0 1,793,000 0 1,803,934 Operating Impact Operating impacts have not been determined at this time. Estimates may become available after Request for Proposals are issued. 536 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 537 CITY OF PALO ALTO TECHNOLOGY FUND Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2018 Initial Project Completion: Summer 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Numb • •• New Financial System Enterprise Resource Planning Upgrade Description This project provides funding to upgrade the existing Enterprise Resource Planning (ERP) system and Cus- tomer Information System (CIS) to better meet the City's needs. Justification The City's existing ERP system, SAP, was selected in 2002 with the purpose of integrating various business processes and moving towards electronic Government (eGovernment). In Fiscal Year 2003, the implementa- tion of SAP's Enterprise Central Component (ECC 4.6C) core modules was completed and since then the City has used SAP to support Accounting, Finance, Purchasing, Project Management, Plant Maintenance, Budget- ing, Payroll, Human Resource Management, and Service Order Management functions. In 2009, the City com- pleted a major upgrade to SAP (ECC 6.0). The City also replaced the former utility billing system (Banner) with the implementation of SAP's Customer Relationship Management (CRM) Utilities Customer Electronic Services (also known as My Utilities Account customer portal) and Business Intelligence Systems (BI). Supplemental Information FY 2022-2026 CIP: The SAP upgrade has been completed (Phase 1). CIS remains on hold at this time. Remaining funds for Fiscal Year 2022 will be used for Phase 2 of the SAP upgrade. Staff will come back and request fund- ing for CIS as necessary. FY 2021-2025 CIP: The SAP upgrade is underway. The necessary licensing has been purchased for the contract with LSI, Inc to help the City upgrade the SAP system. Implementation for the SAP upgrade has started and is anticipated to be finished in FY 2021. However, the CIS upgrade will be temporarily on hold in the wake of COVID-19. Staff will further review the scope and current platform once the ERP upgrade has been completed. 539 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET TECHNOLOGY FUND FY 2020-2024 CIP: After thorough consideration, it was determined that an upgrade to the current SAP environment would be more appropriate than a complete system replacement at this time. The request for proposal (RFP) was therefore canceled on November 14th, 2018 and the vendors were notified of the can- cellation. An upgrade to the current SAP system will avoid the risks, costs, and management challenges associated with migration to a new ERP. The upgrade cost of the current SAP environment is estimated at $4.0 million, which includes Financial/ Human Resources system software and services, hardware, project staffing and other costs. The scope of this upgrade includes moving from the current SAP ECC 6.0 Enhancement Package (EHP) 2.0 to SAP ECC 6.0 EHP 8.0. The recurring annual SAP licensing cost for EHP 8.0 is estimated at $0.4 million. The annual licensing cost is approximately $0.6 million less annually when compared to a new ERP. The difference in cost to implement the upgrade versus a new ERP saves the City approximately $2.0 million. With this upgrade, the City will be able to benefit from a more user-friendly interface, mobile friendly work- flows and timesheets, and faster and easier access to necessary operational reports enabling data driven decisions. Staff can anticipate tight integration with key external solutions such as Geographic Information System (GIS) Spatial Mapping solution, Smart Water Metering Technologies, and SAP Business Intelligence and reporting solution. While it is expected that all major Financial and Human Resource functions will be maintained within this upgraded SAP, many business processes will see improvements or changes to increase efficiency and improved controls. Significant Changes Technology and business needs have changed dramatically since the current ERP solution was selected and implemented. The upgrade of the existing ERP is anticipated to address a number of issues currently facing the City, including the following: - The City is currently running an old version of SAP which does not support increasing demands in busi- ness and technology. - The City requires a system that is user friendly with faster response times for any add/modify needs. - The upgraded system will facilitate automation of additional business processes which are not supported in the current software. - The City anticipates improvements to quality and reliability of information that will enhance decision mak- ing and strengthen the reporting capacity of the City in a user-friendly manner. Funds currently recommended reflect only estimated costs. Once a vendor is selected, full system and implementation costs will be updated. Func ing Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Year CIP Total Technology Fund 1,292,735 1,628,263 1,628,263 2,029,000 O 0 0 0 2.029,000 0 4,949,998 Total 1,292,735 1,628,263 1,628,263 2,029,000 O 0 0 0 2,029,000 O 4,949,998 540 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET If Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 2,029,000 0 0 0 0 2,029,000 0 2,029,000 Design 1,292,735 1,628,263 1,628,263 0 0 0 0 0 0 0 2,920,998 Total 1,292,735 1,628,263 1,628,263 2,029,000 0 0 0 0 2,029,000 0 4,949,998 Operating Impact Annual licensing fees of $0.4 million began in FY 2021 for this project once phase 1 was complete. This was a base budget increase of approximately $0.1 million more than the previous licensing costs. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 541 CITY OF PALO ALTO Infrastructure Management System Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2013 Initial Project Completion: Summer 2014 Revised Project Start: N/A Revised Project Completion: Fall 2022 Projec Infrastructure Management System Description This project establishes an Enterprise Asset Management System (EAMS) to maintain an up-to-date inventory of the City's infrastructure, its catch-up and keep -up needs, and available funding. Such a management tool will support ongoing staff and Council attention to infrastructure budgeting, planning, and accountability. This system will be integrated with the programs the City now uses to manage infrastructure and finance. Justification As recommended by the Infrastructure Blue Ribbon Commission, an Infrastructure Management System (IMS) is needed to enable staff to monitor facility conditions, forecast maintenance needs, factor inflation, and assemble usage data. An IMS would provide decision makers with invaluable cost and funding data. Currently, the relevant information is not maintained within a single system. Several outside consultants, as well as the City Auditor (2008), have recommended that the City put in place such a system, widely used in industry and government and available commercially. Supplemental Information 2022-2026 CIP: Customization and configuration work was not able to be fully completed in FY 2021 due to the ongoing COVID-19 shelter in place. Funding to finalize the integration will be reappropriated to FY 2022 to complete the project. 2021-2025 CIP: Customization and configuration work was not able to be fully completed in FY 2020. Funding to finalize the integration will be reappropriated to FY 2021 to complete the project. 2020-2024 CIP: Additional work is required for the integrated Infrastructure Management System, such as fur- ther professional service hours required for customization and configuration for the two systems that have been identified as the integrated IMS. This CIP is anticipated to close at the end of Fiscal Year 2020. 543 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Significant Changes Based on the results of the needs assessment study, two software applications already in use by the City will be used to form an integrated IMS. One application will be used to maintain an asset inventory and to track maintenance and condition information, while the other will be used to schedule projected capital maintenance needs and to track catch-up and keep -up. Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 5 Year CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund 174,663 94,191 64,231 29,960 O 0 0 0 29,960 0 268,854 Total 174,663 94,191 64,231 29,960 O 0 0 0 29,960 O 268,854 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 174,663 94,191 64,231 29,960 O 0 0 0 29,960 O 268,854 Total 174,663 94,191 64,231 29,960 O 0 0 0 29,960 O 268,854 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.11 Program: L9.11.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 544 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET TECHNOLOGY FUND Public Safety Radios Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: Summer 2022 AA *S! Radio Infrastructure Replacement Description This project provides funding for the transition from the City's legacy analog radio system to the new Silicon Valley Regional Communications System (SVRCS). The City is participating with 14 other local agencies in an effort organized by the Silicon Valley Regional Interoperability Authority (SVRIA) to move to a countywide 700 Mhz radio communication system. This project provides funding for the City's share of establishing an interoperable radio communication system within the region and radios for all Palo Alto City users. Upon com- pletion of the project, the law enforcement, fire and rescue service, emergency medical response, and disaster recovery units within the participating agencies will be able to communicate via an integrated voice and data communications system. Justification Communications systems require continued replacement as infrastructure and equipment ages. Within the region, the communications systems have been fragmented. The new SVRCS will provide interoperable com- munications compliant with Department of Homeland Security communications guidelines. Supplemental Information 2022-2026 CIP: Migration of the remaining City radios is now complete. The remaining funding will be used to fund a tower for radio communications. 2021-2025 CIP: Migration of the remaining City radios was not able to be fully completed in FY 2020. Funding to finalize this work will be reappropriated to FY 2021 to complete the migration. 2020-2024 CIP: The infrastructure for the West Cell (location of multiple transmit/receive sites) is close to com- plete. The City has installed all of the required consoles and base stations. Public Works and Utilities migrated 545 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET to the new system in November of 2018 and Public Safety and the remaining City radio users will be on the new system in FY 2020. Significant Changes This recurring project is slated to close in Fiscal Year 2022 and ongoing maintenance for the City's radios will transition to the Police Department to administer for all City departments. Func ing Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund N/A 259,922 60,785 199,137 O 0 0 0 199,137 0 N/A Total N/A 259,922 60,785 199,137 O 0 0 0 199,137 O N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 259,922 60,785 199,137 O 0 0 0 199,137 O N/A Total N/A 259,922 60,785 199,137 O 0 0 0 199,137 O N/A Operating Impact City departments will fund the maintenance of their department's radios out of their respective depart- mental operating budgets. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 546 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Department Technology Upgrades and Improvements TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 547 CITY OF PALO ALTO Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Police Managing Department: Information Technology Initial Project Start: Spring 2022 Initial Project Completion: Spring 2023 Revised Project Start: N/A Revised Project Completion: N/A IA ae• Public Safety Dispatcher using the Computer Aided Dispatch system Computer Aided Dispatch (CAD) Upgrade Description This project provides funding for the upgrade of the Computer -Aided Dispatch (CAD) system that serves the city of Palo Alto public safety departments along with the departments responsible for Utilities, Public Works, Animal Control, Park Rangers, and Stanford DPS. The system is a combination of hardware, software, data- base, network devices and switches to facilitate the quick and accurate transfer of information from reporting parties to operators in the field. The system is interoperable with systems in the cities of Mountain View and Los Altos. Justification In 2013, the City Managers of Los Altos, Mountain View, and Palo Alto agreed to a broad initiative of sharing public safety technology as a method to conserve resources, improve response times, increase the resiliency and the redundancy of these critical systems, as well as to enhance interoperable communications between the three cities' first responders. Since that time, a system of coordination has been implemented with the cit- ies sharing in costs according to their level of participation, expertise, Full -Time Equivalent (FTE) support, use and resident population. The existing hardware for the systems resides in Mountain View but may be re- located. Originally the current vendor was selected in 2013 the project was principally completed in 2015. It is now at end of life as the vendor will no longer support the software, nor the operating platform, and the sys- tem will not integrate with current operating/network systems or platforms used throughout the cities. Supplemental Information 2022-2026 CIP: The project is in the specification phase and expected to go to RFP in Fiscal Year 2022 with implementation in Fiscal Year 2023. An operating agreement is currently being considered by all three cities, and the project is expected to be completed within 18 months of vendor selection. 549 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Revenue from Other Agencies 0 0 0 O 104,000 0 0 O 104,000 O 104,000 Technology Fund 0 0 0 O 507,000 0 0 O 507,000 O 507,000 Transfer from Utilities Administration Fund 0 0 0 0 39,000 0 0 0 39,000 0 39,000 Total 0 0 0 0 650,000 0 0 0 650,000 0 650,000 Expenditure Schedule Project Phase 1 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 650,000 0 0 O 650,000 0 650,000 Total 0 0 0 O 650,000 0 0 O 650,000 O 650,000 Operating Impact Annual licensing fees of $0.16 million will begin once the CAD system is upgraded, approximately $0.06 million more than the current licensing costs, which are $0.09 per year. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Community Safety Goal: S-1 Policy: S-1.9 Program: S1.9.1 Environmental Impact Analysis: Not Applicable 550 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2011 Initial Project Completion: Spring 2014 Revised Project Start: N/A Revised Project Completion Summer 2023 Development Center Development Center Blueprint Technology Enhancements Description This project will focus on installing an operating electronic permitting system, including the hardware, soft- ware, and training for system operations. Project funds may also be used to provide continued enhancement and integration with the City's permitting software, Accela. The Department, in collaboration with the City Manager's Office and Information Technology Department, may also utilize funds for new emerging technolo- gies, which increase customer service or improve service delivery. Justification This project falls under the scope of the Development Center Blueprint Project that was approved by the City Council in December of 2011 and will enhance the efficiency and effectiveness of the Planning and Develop- ment Services Department. Supplemental Information 2022-2026 CIP: The Department will complete an RFP in Fiscal Year 2022 to determine the best viable system for electronic document review. Additionally, there will be a potential transition to a new system as a result of the RFP with associated training and implementation costs. The Planning and Development Services Depart- ment will also transition to a new Geographic Information System (GIS) platform as part of a Fiscal Year 2022 citywide initiative. 2021-2025 CIP: Due to the reorganization of the Planning and Development Services Department and other high priority projects, this project has not been completed. The Department will continue working on the tran- sition to electronic plan review, including the hardware, software, and training for system operations as well as the implementation of a customer queuing system. 551 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET TECHNOLOGY FUND 2020-2024 CIP: The Department will continue working on transition to electronic plan review, including the hardware, software, and training for system operations as well as a customer queuing system. 2018-2022 CIP: The Department will focus on installing an operating electronic permitting system, including the hardware, software and training for system operations. Other projects in progress are the creation of web self-service and publications sites; development of permit -centric mobile apps; purchase of field ready hardware and associated data plans to support inspections; and creation of performance reports/metrics. Significant Changes This project has funded many software and customer service based enhancements, which include advances associated with the Department's core software system, Accela, through system upgrades, cus- tomized reporting tools, and customer service portals. A mobile application (app) was developed for scheduling building inspections and for inspectors to use in the field for reporting along with an electronic document management system to organize the filing of permits and plans. Remaining projects include implementation of a customer queuing system and electronic plan review. In Fiscal Year 2021, the Depart- ment deployed and transitioned to an online permit review system utilizing electronic document review. Without this system, the Planning and Development Services Department would not have the ability to provide continuity in service as part of the COVID-19 impacts. Func ing Sources Schec ule Funding Source s 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund Total 1,384,350 353,641 130,000 223,641 1,384,350 353,641 130,000 223,641 Expenc 0 0 0 0 iture Schec ule 0 0 O 223,641 O 223,641 O 1,737,991 O 1,737,991 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 1,353,201 31,149 1,384,350 353,641 0 353,641 130,000 223,641 0 130,000 223,641 0 0 0 0 O 0 0 223,641 O 0 0 0 O 0 0 223,641 O 1,706,842 0 31,149 O 1,737,991 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quantified, adjust- ments will be brought forward in future budgets, as necessary. 552 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 553 CITY OF PALO ALTO Folders of Police cases Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Police Department Managing Department: Information Technology Initial Project Start: Summer 2020 Initial Project Completion: Spring 2021 Revised Project Start: N/A Revised Project Completion: Fall 2021 AA Public Safety Records Management System (RMS) Replacement Description This project provides funding for the replacement of the Records Management System (RMS) utilized by the Police Department. This project will be implemented in conjunction with the cities of Mountain View and Los Altos. Justification This project provides law enforcement records database system upgrades to meet mandatory security, regula- tory, and governing requirements. This includes integrating with the current Computer Aided Dispatch (CAD) database and online reporting system. The system was last upgraded in 1999. Supplemental Information 2022-2026 CIP: The RMS project is anticipated to be completed in the Fall of 2021. The City is in contract with the vendor and anticipates completing contract signing, software installation, and training in Fiscal Year 2022. These milestones will total 75% of the contract total for the project. In addition, the City will be procuring the server hardware required for the project. 2021-2025 CIP: A new RMS has been selected and is in the contracting phase. Full implementation is antici- pated to be complete in FY 2021. Significant Changes This project was previously included in the Public Safety Computer Aided Dispatch (CAD) Replacement proj- ect (TE-09000), which consisted of two phases: Phase I, to replace the Computer Aided Dispatch system from 1999, and Phase I I , to replace the Records Management System (RMS). Phase I was completed in 2014; how- ever, phase II encountered delays due to vendor product development and limited resource management so RMS was separated into this project for better management and tracking. 555 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund O 750,000 100,819 649,181 O 0 0 649,181 O 750,000 Total O 750,000 100,819 649,181 O 0 0 0 649,181 O 750,000 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 750,000 100,819 649,181 O 0 0 0 649,181 O 750,000 Total O 750,000 100,819 649,181 O 0 0 0 649,181 O 750,000 Operating Impact This project is anticipated to impact operating expenses in the future. The current RMS annual costs are $33,000. The upgraded system would increase the annual cost by a range of $10,000 to $32,000 to a new annual cost ranging $43,000 to $65,000. The variability is dependent on how much Mountain View and Los Altos integrate the software into their current reporting infrastructure. Adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Program: C1.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 556 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET TECHNOLOGY FUND My Utilities Account (M UA) 50/ Utilities Customer Bill System Improvements Customer Relationship Management Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A A. AA S 1* Utilities Customer Bill System Improvements Description This project provides regulatory enhancements and improved security for the Utilities Billing system. Through the implementation of this recurring project the Utilities Department will be responsive to new legislation and legal requirements. Securing customer sensitive information and complying with Payment Card Industry (PCI) data security standards will continue to be a priority as well. Justification This project provides software system updates to meet mandatory security, regulatory, and governing require- ments. This includes reviewing the various Meter -to -Cash business processes, the MyCPAU online customer portal, reporting tools, bill print software, and the Customer Relationship Management (CRM) solution for the Utilities Billing system. The Enterprise Funds share proportionately in the costs of this project. Supplemental Information 2022-2026 CIP: The MYCPAU customer portal was integrated into the City's upgraded cloud based SAP ERP system in Fiscal Year 2021. For Fiscal Years 2022 through 2025, enhancements to MyCPAU continue including updates to portal pages/views and the integration to new third party energy efficiency portals. In addition, staff is planning for potential changes to the utilities invoice in order to accommodate upcoming programs (e.g. on -bill financing, ambulance subscription fee). Lastly, funds will be used for any critical billing system enhancements for legislation and regulatory requirements. 2021-2025 CIP: The customer portal went live to all customers in March 2020. In conjunction with the launch of MyCPAU, minor cosmetic enhancement to the utilities invoice were made including the update of the logo. Additional enhancements to the MyCPAU portal are planned for FY 2021 and FY 2022 including the integration of MyCPAU to the new third party energy efficiency portals. Funds will also be used for any critical billing sys- tem enhancements for legislation and regulatory requirements. 557 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET ECHNOLOGY FUND 2020-2024 CIP: Continuing replacement of the My Utilities Account (MUA) self-service customer portal, ini- tiated in Summer 2017, to provide new online services and functionality. The design and implementation of the portal have taken longer than initially anticipated and the portal is now expected to be fully operational in Summer 2019. 2019-2023 CIP: Enhancements to the new customer portal will continue to allow for enhancements to the bill print software and Utilities Billing system, particularly in response to new legislative, regulatory, and security requirements. 2018-2022 CIP: A replacement of the MUA self -customer service portal is scheduled to be completed by Summer 2018 and will provide new online self-services and functionality. Significant Changes During the FY 2016 budget cycle, the ongoing budget for system enhancements was removed in anticipa- tion of the City's Enterprise Resource Planning (ERP) system and Utilities Billing system implementations. Those projects have been delayed and as such, this project will continue to be recurring until the upgrade or replacements are complete. After the systems are implemented, the project will be reevaluated to deter- mine if recurring funding is required. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund N/A 171,669 111,669 0 0 0 0 0 0 0 N/A Transfer from Refuse Fund N/A 20,125 20,125 14,950 11,500 11,500 11,500 0 49,450 0 N/A Transfer From StormwaterManagement N/A 4,550 4,550 3,380 2,600 2,600 2,600 0 11,180 0 N/A Fund Transfer from Utilities Administration Fund N/A 150,325 150,325 111,670 85,900 85,900 85,900 0 369,370 0 N/A Total N/A 346,669 286,669 130,000 100,000 100,000 100,000 0 430,000 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design N/A 346,669 286,669 130,000 100,000 100,000 100,000 0 430,000 N/A Total N/A 346,669 286,669 130,000 100,000 100,000 100,000 0 430,000 0 N/A Operating Impact There are no net additional operating impacts anticipated from this project. The maintenance cost of this new customer portal is commensurate to the old utilities account portal system. 558 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt from CEQA under section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 559 CITY OF PALO ALTO VEHICLE REPLACEMENT AND MAINTENANCE FUND CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 561 EHICLE REPLACEMENT AND MAINTENANCE FUND Overview Activities related to the replacement, maintenance, and operations of the City's fleet and equipment are accounted for within the Vehicle Replacement and Maintenance Fund (VRF). The VRF Capital Improve- ment Program (CIP) accounts for activities related to the replacement of the City's fleet and equipment and infrastructure necessary to operate and maintain the fleet and equipment. For detailed information on the maintenance and operation of the fleet, please refer to the Vehicle Replacement and Maintenance Fund section of the Operating Budget. Over the 2022-2026 CIP, approximately 20.5 percent of the fleet is pro- grammed for replacement at a cost of $18.6 million, with $4.4 million allocated in Fiscal Year 2022. Of the $4.4 million, $2.9 million is recommended to be reappropriated for the continuation of projects approved by City Council in prior fiscal years. It is important to note that all expenditures in the fund are reimbursed by transfers from the funds benefiting from the services and purchases incurred in the fund. A total of nine capital projects are programmed over the five-year program. The budget for the VRF Capital Improvement Program is divided into two categories: Fleet Infrastructure Improvements and Vehicle and Equipment Replacement. Vehicle Fund Capital Expenditures $6,000,000 4,000,000 $2,000,000 0 1 FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Proposed Projected Projected 562 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET VEHICLE REPLACEMENT AND MAINTENANCE FUND Fleet Infrastructure Im arovements The Fleet Infrastructure Improvements category accounts for the repair or improvement of existing sys- tems or structures. Examples of projects previously funded in this category include fuel management soft- ware, diesel particulate filters required by Bay Area Air Quality Management District, and new fuel tanks. No projects are recommended in this category for the 2022-2026 CIP. Recent Accomplishments • Awarded a contract for cooperatively owned back-up generator and citywide generator on -going maintenance and repair services. • Awarded a contract for a fleet electrification and associated charging infrastructure assessment. • Continued evaluation and revision of rates to ensure cost -recovery is being achieved for Compressed Natural Gas (CNG), shop and commercial maintenance and repairs, and parts. Vehicle anc Equipment Replacement The Vehicle and Equipment Replacement Category accounts for the purchase, repair, and replacement of vehicles/equipment. Over the projected life of the vehicle/equipment, funds are collected in the Vehicle Fund from the department/fund that will utilize the asset so funding will be available to replace the asset when it has reached the end of its useful life. When a vehicle or piece of equipment is estimated to meet replacement criteria and has been reviewed and approved for replacement by the Fleet Review Committee, it is programmed into the Vehicle and Equipment Replacement CIP that corresponds to the year the useful life of the vehicle/equipment will expire. Key replacements in the 2022-2026 CIP include three ambulances ($1.3 million); four fire engines ($3.4 million); twenty marked patrol vehicles ($1.4 million); three tree chipper trucks ($0.7 million); one wildland unit ($0.6 million); and one fire air support unit ($0.5 million). Infrastructure Inventory TYPE/GROSSVEHICLE WEIGHT (GVW) NO ENGINE UNLEADED DIESEL CNG HYBRID ELECTRIC TRAILER TOTAL Sedans/SUVs 29 19 10 4 62 Police marked units 26 26 Motorcycles 4 4 Scooters 4 2 6 Truck/VanUnder 6k GVW 1 65 1 66 Truck/Van 6K -11K GVW 2 72 2 15 1 90 Trucks 11K -15K GVW 1 11 3 - - - - 14 Trucks 15K -26K GVW 1 5 17 - - - 22 Dump TruckUnder 11K GVW 1 17 17 - - - - 34 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 563 VEHICLE REPLACEMENT AND MAINTENANCE FUND Infrastructure Inventory TYPE/GROSS VEHICLE WEIGHT (GVW) T NO ENGINE UNLEADED DIESEL CNG HYBRID ELECTRIC TRAILER TOTAL Large Equip: Boom & crane trucks, aerials 15 15 Wildland patrol vehicles 3 Water truck 2 2 Fire safety 19 19 Sweepers 6 6 Backhoe, mowers, tractors, forklifts, roll- 3 52 - 8 59 122 ers, air compressors, chippers, trailers 1 Asphalt rollers, water pumps, spray rigs 1 2 - - 3 8 13 Generators, ditch witches, cable reelers 1 6 42 4 - - - 52 TOTAL 247 175 41 11 17 67 558 1 Vehicle classification aligned with recommended study results, shifting budgeted inventory within these categories 2 Budgeted inventory in this category shifted due to restricted availability of fuel types from the manufacturer Recent Accomplishments • Delivered 46 vehicles and 9 pieces of equipment in FY 2021 to maintain safe, reliable, and efficient use of resources. 2022-2026 Capital Improvement Program 4ecurring Projects The 2022-2026 CIP includes one recurring project, Emergency Repair and Replacement, providing $100,000 annually, plus salary and benefits for maintenance staff, to repair and/or replace emergency vehi- cles/equipment that sustain damage due to accidents or unpreventable failure. This project mitigates impact to service delivery that could occur if these vehicles experienced lengthy times out of service. Since the inception of this project in Fiscal Year 2015, it has funded 60 repairs on vehicles/equipment and 6 replacements. Non -Recurring Projects The 2022-2026 CIP includes eight projects, with $18.6 million allocated for vehicle and equipment replace- ments. All replacements are programmed for vehicles/equipment at the end of their useful life. Criteria for vehicles/equipment replacement include but are not limited to: utilization based on mileage or hours of operation, age, maintenance/repair records, and funding availability. As part of the replacement policy, and wherever possible, electric vehicles are considered first, then vehicles that use alternative fuels. 564 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET VEHICLE REPLACEMENT AND MAINTENANCE FUND Vehicle Project Number Project Title FY 2021 FY 2021 FY 2022 Budget Estimate Proposed FY 2023 FY 2024 FY 2025 FY 2026 Total 5 -Year SOURCE OF FUNDS Transfer from Public Services Donation Fund VR 21000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 55,055 55,055 0 0 0 0 0 Transfer from Public Services Donation Fund Total 55,055 55,055 0 0 0 0 0 0 Total Sources 55,055 55,055 0 0 0 0 0 USE OF FUNDS Vehicle and Equipment Replacement VR-15001 Emergency Repair and Replacement 113,000 81,302 114,000 116,000 118,000 120,000 122,000 590,000 VR 18000 Scheduled Vehicle and Equipment Replacement Fiscal Year 2018 654,896 654,896 0 0 0 0 0 0 VR-19000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 1,838,579 1,147,285 691,294 0 0 0 O 691,294 VR-20000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 3,273,310 1,749,507 1,523,803 0 0 0 O 1,523,803 VR-21000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 1,460,055 799,890 660,165 0 0 0 0 660,165 VR-22000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 O 0 1,377,000 0 0 0 O 1,377,000 VR-23000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 O 0 0 3,434,000 0 0 O 3,434,000 VR 24000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 O 0 0 0 3,492,000 0 0 3,492,000 VR-25000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2025 O 0 0 0 0 3,397,000 O 3,397,000 VR-26000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2026 O 0 0 0 0 0 3,409,000 3,409,000 Vehicle and Equipment Replacement Total 7,339,840 4,432,880 4,366,262 3,550,000 3,610,000 3,517,000 3,531,000 18,574,262 Total Uses 7,339,840 4,432,880 4,366,262 3,550,000 3,610,000 3,517,000 3,531,000 18,574,262 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 565 CITY OF PALO ALTO Vehicle and Equipment Replacement VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 567 CITY OF PALO ALTO VEHICLE REPLACEMENT AND MAINTENANCE FUND Marked Police & Fire Vehicle, February 2013 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: VR-15001 Emergency Repair and Replacement Description This project provides funding to replace or repair vehicles/equipment that sustain damage due to accidents or unpreventable failure. Justification Service levels are impacted when critical vehicles/equipment such as utility trucks and police sedans experi- ence lengthy down times. Therefore, when damage or failure occurs, these critical vehicles/equipment need to be replaced or repaired quickly to ensure uninterrupted service. In some cases, reserve vehicles/equipment exist; however, it is unrealistic to have a back-up for each vehicle and piece of equipment in the City. Func ing Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund Total N/A 113,000 81,302 114,000 116,000 118,000 120,000 122,000 590,000 N/A 113,000 81,302 114,000 116,000 118,000 120,000 122,000 590,000 0 0 N/A N/A Expenc iture Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other Total N/A 113,000 81,302 114,000 116,000 118,000 120,000 122,000 590,000 0 N/A N/A 113,000 81,302 114,000 116,000 118,000 120,000 122,000 590,000 0 N/A 569 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Potential Board/Commission Review: Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 570 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET VEHICLE REPLACEMENT AND MAINTENANCE FUND Ambulance, January 2011 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Spring 2020 Revised Project Start: N/A Revised Project Completion: Fall 2021 Project Number: VR-19000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2019. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information 2022-2026 CIP: All vehicles ordered; one remaining vehicle to be delivered and outfitted. 2021-2025 CIP: Two vehicles to be ordered; six vehicles to be delivered and outfitted; and one vehicle moved to FY 2022. 2020-2024 CIP: 36 vehicles/equipment were ordered, leaving a remaining five to be ordered; 14 vehicles/equip- ment were delivered and outfitted, leaving a remaining 27 to be delivered and outfitted. Project completion date extended to FY 2021. 2019-2023 CIP: Five trailers were deferred to a future year and nine vehicles were added to the list, including one forklift, one grappler, one marked Interceptor, one GMC Terrain Code 3, one F-250, two F -150s, and two sweepers. General Fund increased by $0.2 million. Enterprise Funds increased by $0.4 million. There was shift in vehicle fuel type due to restricted availability from manufactures on inventory for the 8 CNG F-150 pickups, and therefore they will be replaced with regular fueled pickups. 571 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 2018-2022 CIP: One patrol vehicle was removed from the Fiscal Year 2019 replacement list. Significant Changes Funding in this project allows for the following replacements: two ambulances; two Compressed Natural Gas (CNG) sedans; eight CNG pickups; eight gasoline pickups; seven patrol vehicles; two SUVs; two dump trucks; one patch truck; seven miscellaneous equipment units; and two sweepers. Of the 41 vehicles and pieces of equipment, 23 support the operations in the General Fund ($2.1 million) and 18 support the oper- ations of various Enterprise Funds ($1.3 million). Funding Sources Schecule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund Total 1,839,254 1,838,579 1,147,285 691,294 1,839,231 1,838,579 1,147,285 691,294 Expenc 0 0 0 0 iture Schedule 0 0 O 691,294 O 691,294 O 3,677,833 O 3,677,810 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other Total 1,839,231 1,838,579 1,147,285 691,294 1,839,231 1,838,579 1,147,285 691,294 O 0 0 O 0 0 O 691,294 O 691,294 O 3,677,810 O 3,677,810 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Potential Board/Commission Review: Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 572 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET EHICLE REPLACEMENT AND MAINTENANCE FUND Isuzu cab chasis with custom utility body, February 2014 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Spring 2021 Revised Project Start: N/A Revised Project Completion: Winter 2022 Project Number: VR-20000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2020. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information 2022-2026 CIP: One sedan was previously replaced and therefore removed from the list. All remaining vehicles on the list have been ordered; four vehicles still to be delivered and outfitted. 2021-2025 CIP: Seven vehicles to be ordered; twenty-six vehicles to be delivered and outfitted; and one vehicle removed from list. 2020-2024 CIP: The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Changes in the FY 2020 list include the addition of six vehicles and the removal of 12 vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 37 and an over- all funding increase of $31,000. 2019-2023 CIP: Five vehicles/pieces of equipment were removed including two sedans, one van, one generator, and one mower; while three were added including one F-150 and two F -350s with utility bodies. General Fund reduced by $0.3 million. Enterprise funds increased by $0.2 million. 573 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET EH_ICLE REPLACEMENT AND MAINTENANCE FUND Significant Changes Funding in this project allows for the following replacements: five sedans; one motorcycle; one marked patrol vehicle; 18 pickups; two vans; two dump trucks; one aerial truck; seven miscellaneous equipment units. Of the 37 vehicles and pieces of equipment, 25 support the operations in the General Fund ($1.5 mil- lion) and 12 support the operations of various Enterprise Funds ($1.8 million). Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund 195,688 3,273,310 1,749,507 1,523,803 O 0 0 0 1,523,803 0 3,468,998 Total 195,687 3,273,310 1,749,507 1,523,803 O 0 0 Expenditure Schedule 0 1,523,803 O 3,468,997 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other 195,687 3,273,310 1,749,507 1,523,803 O 0 0 1,523,803 0 3,468,997 Total 195,687 3,273,310 1,749,507 1,523,803 O 0 0 0 1,523,803 O 3,468,997 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 574 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET VEHICLE REPLACEMENT AND MAINTENANCE FUND Ford F-550 Saw Truck, March 2019 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Spring 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: VR-21000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2021 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2021. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information 2022-2026 CIP: Five vehicles were added to the list making a total of 30 vehicles, funding not increased; all vehicles on the list have been ordered; 19 vehicles still to be delivered and outfitted. 2021-2025 CIP: Program in Fiscal Years 2021 and 2022 was reduced as part of the Fiscal Year 2021 budget bal- ancing strategy. Vehicle replacement for FY 2021 is limited to vehicles or equipment that have regulatory requirements or serious maintenance issues. Contingency funding has been added in case vehicles or equip- ment exceed estimates. 2020-2024 CIP: The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Changes in the FY 2021 list include the addition of four vehicles and the removal of eight vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 34. 575 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET EHICLE REPLACEMENT AND MAINTENANCE FUND Significant Changes Funding in this project will allow for the replacement of 23 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2021. Of those vehicles, 11 support the operations of the General Fund ($0.7 mil- lion) and 12 support the operations of various Enterprise Funds ($0.55 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preced- ing replacement. Func ing Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Transfer from Public Services Donation Fund 0 55,055 55,055 0 0 0 0 0 0 55,055 Vehicle Replacement Fund 0 1,405,000 744,835 660,165 0 0 0 0 660,165 0 1,405,000 Total O 1,460,055 799,890 660,165 O 0 0 0 660,165 0 1,460,055 Expenditure Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other O 1,460,055 799,890 660,165 0 0 0 660,165 O 1,460,055 Total O 1,460,055 799,890 660,165 O 0 0 0 660,165 O 1,460,055 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 576 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET VEHICLE REPLACEMENT AND MAINTENANCE FUND Pierce Heavy Rescue Unit, February 2012 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2021 Initial Project Completion: Spring 2023 Revised Project Start: N/A Revised Project Completion: N/A Project Number: VR-22000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2022 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2022. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information 2022-2026 CIP: Fiscal Year 2022 list reduced to 18 vehicles and pieces of equipment in the amount of $1,377,000. 2021-2025 CIP: Funding for the Vehicle Replacement Fund Capital Improvement Program in Fiscal Years 2021- 2022 was reduced as part of the Fiscal Year 2021 budget balancing strategy. Vehicle replacement for FY 2022 is limited to vehicles or equipment that have regulatory requirements or serious maintenance issues. Contin- gency funding has been added in case vehicles or equipment exceed estimates. 2020-2024 CIP: Changes in the FY 2022 list include the addition of 11 vehicles and the removal of seven vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 43. Significant Changes Funding in this project will allow for the replacement of 15 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2022. Of those vehicles, six support the operations of the General Fund ($0.55 mil - 577 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET lion) and nine support the operations of various Enterprise Funds ($0.72 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years 5 Year CIP Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Beyond 5 Year CIP Total Vehicle Replacement Fund O 0 0 1,377,000 O 0 0 0 1,377,000 O 1,377,000 Total O 0 0 1,377,000 O 0 Expenditure Schedule 0 0 1,377,000 O 1,377,000 Project Phase 1 Prior FY 2021 FY 2021 Years 5 Year CIP Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Beyond 5 Year CIP Total Other O 0 0 1,377,000 O 0 0 1,377,000 0 1,377,000 Total O 0 0 1,377,000 O 0 0 0 1,377,000 O 1,377,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Potential Board/Commission Review: Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 578 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET EHICLE REPLACEMENT AND MAINTENANCE FUND Peterbilt Dump Truck, March 2018 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2022 Initial Project Completion: Spring 2024 Revised Project Start: N/A Revised Project Completion: N/A Project Number: VR-23000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2023. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Significant Changes Funding in this project will allow for the replacement of 30 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2023. Of those vehicles, 22 support the operations of the General Fund ($2.8 mil- lion) and eight support the operations of various Enterprise Funds ($0.6 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Funding Sources Schedule Funding Sourc=, 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund O 0 0 3,434,000 0 0 3,434,000 O 3,434,000 Total O 0 0 0 3,434,000 0 0 0 3,434,000 O 3,434,000 579 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other O 0 0 0 3,434,000 0 0 0 3,434,000 O 3,434,000 Total O 0 0 0 3,434,000 0 0 0 3,434,000 O 3,434,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 580 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET VEHICLE REPLACEMENT AND MAINTENANCE FUND Freightliner FL -70 Aerial, March 2019 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Managing Department: Public Works Initial Project Start: Summer 2023 Initial Project Completion: Spring 2024 Revised Project Start: N/A Project Number: VR-24000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2024 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2024. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information 2022-2026 CIP: Additional vehicles have been added to the replacement list for Fiscal Year 2024. This list will still evolve until the year prior to budget adoption. Changes in the FY 2024 list include the addition of twenty vehicles and the removal of 3 vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 29 and an overall funding increase of $1.1M. Significant Changes Funding in this project will allow for the replacement of 12 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2024. Of those vehicles, nine support the operations of the General Fund ($2.1 mil- lion) and three support the operations of various Enterprise Funds ($0.3 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. 581 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET VEHICLE REPLACEMENT AND MAINTENANCE FUND Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund Total 0 0 0 0 0 0 0 0 O 3,492,000 O 3,492,000 0 0 O 3,492,000 O 3,492,000 0 3,492,000 O 3,492,000 Expenditure Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other Total 0 0 0 0 0 0 0 0 O 3,492,000 O 3,492,000 0 0 O 3,492,000 O 3,492,000 0 3,492,000 O 3,492,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 582 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET EHICLE REPLACEMENT AND MAINTENANCE FUND Isuzu NPR with Utility Body Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Managing Department: Public Works Initial Project Start: Summer 2024 Initial Project Completion: Spring 2026 Revised Project Start: N/A Revised Project Completion: N/A Project Number: VR-25000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2025 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2025. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information 2022-2026 CIP: Additional vehicles have been added to the replacement list for Fiscal Year 2024. This list will still evolve until the year prior to budget adoption. Changes in the FY 2025 list include the addition of eleven vehicles and the removal of two vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 38 and an overall funding increase of $347,000. Significant Changes Funding in this project will allow for the replacement of 30 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2025. Of those vehicles, twenty-one support the operations of the General Fund ($2.0 million) and nine support the operations of various Enterprise Funds ($1.0 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. 583 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund Total 0 0 0 0 0 0 0 0 0 0 O 3,397,000 O 3,397,000 O 3,397,000 O 3,397,000 O 3,397,000 O 3,397,000 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other Total 0 0 0 0 0 0 0 0 0 0 O 3,397,000 O 3,397,000 0 3,397,000 O 3,397,000 0 3,397,000 O 3,397,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Fleet Review Committee Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Environmental Impact Analysis: Not Applicable 584 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET VEHICLE REPLACEMENT AND MAINTENANCE FUND Freightliner with Utility Body, March 2013 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 E. Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2025 Initial Project Completion: Spring 2027 Revised Project Start: N/A Revised Project Completion: N/A Project Number: VR-26000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2026 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2026. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information 2022-2026 CIP: Project established during Fiscal Year 2022. Significant Changes Funding in this project will allow for the replacement of 24 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2022. Of those vehicles, 19 support the operations of the General Fund ($2.8 mil- lion) and five support the operations of various Enterprise Funds ($0.67 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement 585 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund Total 0 0 0 0 0 0 0 0 0 0 0 0 O 3,409,000 3,409,000 O 3,409,000 3,409,000 O 3,409,000 O 3,409,000 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other Total 0 0 0 0 0 0 0 0 0 0 0 0 0 3,409,000 3,409,000 O 3,409,000 3,409,000 0 3,409,000 O 3,409,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Fleet Review Committee Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 586 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET SUPPLEMENTAL INFORMATION PALO ■ ALTO CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 587 CITY OF PALO ALTO Key Budget Terms Accrual Accounting: A method of accounting that recognizes expenses when incurred and revenues when earned rather than when payment is made or received. Adopted Budget: The budget that is approved and enacted by the City Council annually on before June 30th. Appropriation: The allocation of an expense budget for a particular projector program usually for a specific period of time. Balanced Budget: A balanced budget exists when total revenues are equal to, or greater than, total expenses. Bond: A debt investment in which an investor loans money to an entity (governmental or otherwise) that borrows the money for a defined period of time at a fixed interest rate to pay for a variety of projects. Budget Stabilization Reserve (BSR): The BSR was established as a prudent measure to maintain the City's fiscal stability in the event that unanticipated events reduce revenue or create obligations that significantly impact the current -year budget. Examples of such events include a downturn in the economy, a natural disaster or actions that may be taken by another governmental agency that reduce revenues and/or increase expenses for the City. Capital Budget: A plan of proposed capital outlays and the means of financing them for the current fiscal period. In a two-year budget, the second year of the Capital Improvement Program is adopted -in -concept. Capital Improvement Program (CIP): The City's plan for current and future projects related to the acquisition, expansion, or rehabilitation of buildings, equipment, parks, streets, and other public infrastructure. Capital Projects Fund: A fund created to account for all resources to be used for the construction or acquisition of designated fixed assets by a governmental unit except those financed by proprietary or fiduciary funds. City Manager's Report (CMR): Staff reports for City Council meetings as well as boards and commissions that are prepared by City staff and submitted through the City Manager's Office. Comprehensive Plan: The Palo Alto Comprehensive Plan contains the City's official policies on land use and com- munity design; transportation; natural environment; safety; community services and facilities; and business and economics. Its focus is on the physical form of the City and is applicable to both public and private properties. The Budget integrates the 2030 Comprehensive Plan into the budget process. Cost Accounting: The branch of accounting that provides for the assembling and recording of all the elements of cost incurred to accomplish a purpose, carry on an activity or operation, or complete a unit of work or a specific job. GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 589 GLOSSARY Enterprise Funds: Funds used to account for services that are provided to the public on a user charge basis, simi- lar to the operation of a commercial business. The City's enterprise funds include the gas, electric, water, fiber optics and wastewater collection and treatment funds. Fiduciary Fund: A fund used to account for assets held by the City acting in a fiduciary capacity for other individ- uals or entities. These funds are operated to carry out the specific actions required by the trust agreements, ordi- nances and other governing regulations. Fiscal Agent: A bank or other corporate fiduciary that performs the function of paying, on behalf of the govern- mental unit, or other debtor, interest on debt or principal of debt when due. Fiscal Year: A 12 -month period of time to which the annual budget applies and at the end of which a governmental unit determines its financial position and the results of operations. Palo Alto's fiscal year begins on July 1st and ends on June 30th. Fixed Assets: Assets such as land, structures and improvements, furniture and/or equipment that are expected to last and/or be used for more than one year. Full -Time Equivalent (FTE): Used to quantify staffing hours for permanent and temporary employees. A 1.00 FTE employee works full time; a 0.50 FTE employee works half-time. Fund Balance: An excess of the assets of a fund over its liabilities. General Fund: The primary fund used to account for the City's general purpose revenues such as sales, property, utility users and transient occupancy taxes. General Fund revenues typically pay for citywide services such as pub- lic safety, community development, recreation, libraries and parks. The General Fund is distinguished from Special Funds in that the latter are used to account for revenues that have restricted uses (e.g. gas tax funds that must be used for street maintenance or repair). Governmental Funds: A generic classification used to refer to all funds other than proprietary and fiduciary funds. Governmental funds include the general fund, capital fund, special revenue funds and debt service funds. Infrastructure Assets: Roads, bridges, curbs and gutters, streets, sidewalks, drainage systems, and lighting systems installed for the common good. Infrastructure Management Plan (IMP): A portion of the General Fund capital improvement program which focuses on rehabilitating the City's infrastructure. In 1998-99, an outside consultant on the City's infrastructure pre- pared a report known as the Adamson report. Within this report the City's infrastructure was cataloged and ranked based on when the infrastructure needed to be upgraded or replaced and the cost for each item. At that time, the City Council decided to establish a plan using the Adamson report as a guide for both timeline and cost. Internal Service Funds: These funds provide services to City departments and recover their costs through user charges. For example the Vehicle Replacement Fund is an Internal Service Fund managing the replacement and maintenance of the City fleet. Method of Accounting: The City's General Fund budget is developed using a modified accrual basis of accounting, with revenues being recorded when measurable and available, and expenditures recorded when the liability is 590 GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET GLOSSARY incurred. Enterprise Funds and Internal Service Funds are budgeted on a generally accepted accounting principles (GAAP) basis, which for Proprietary Funds is on a full accrual accounting basis. Operating Transfer: Amounts transferred between funds, not considered a revenue or expense. For example, legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended. Pay -As -You -Go -Basis: A term used to describe the financial policy of a governmental unit that finances all of its capital outlays from current revenues rather than by borrowing. Proposed Budget: The proposed budget is the preliminary version of the budget that is sent to the Finance Com- mittee and City Council by the City Manager. The proposed budget is reviewed by the Finance Committee and the City Council, updated with any changes, and then adopted by the City Council prior to the beginning of the next fiscal year. Proprietary Funds: A generic classification used to refer to all funds other than governmental funds or fiduciary funds. Proprietary funds include internal service funds and enterprise funds. Reimbursements: Inter -fund transactions that constitute reimbursements to a fund for expenditures or expenses initially made from it but that properly apply to another fund. For example, the Enterprise Funds reimburse the Technology Fund for CIP projects from which the Enterprise Funds benefit. Reserve: Represents the portion of fund balance set aside for financing future financing needs and addressing one-time emergency or unanticipated events. Revenues: Revenues include compensation received by the project for specific services to the public (external rev- enues), as well as revenues received from other funds (internal revenues). Special Revenue Funds: These funds account for the proceeds derived from specific revenue sources that are legally restricted to expenditures for specified purposes. The Street Improvement Fund (SIF) is a Special Revenue Fund that derives its funding from state gas tax revenues. Capital appropriations from the SIF must be spent on the construction and maintenance of the road network system of the City. GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 591 CITY OF PALO ALTO IN COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, THIS DOCUMENT MAY BE PROVIDED IN OTHER ACCESSIBLE FORMATS. For information contact: ADA Coordinator City of Palo Alto 285 Hamilton Ave (650) 329-2550 592 AMERICANS WITH DISABILITIES ACT • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Numerics Installation 85 115 kV Electric Intertie 293 A Advanced Water Purification Facility 469 Airfield Electrical Improvements 263 Airport Apron Reconstruction 265 Airport Layout Plan 273 Airport Temporary Office Buildings 275 Americans With Disabilities Act Compliance . 75 Art In Public Spaces 121 Athletic Courts Resurfacing 123 Automated External Defibrillator Replacement 113 Automated Weather Observation System (AWOS) 277 B Baylands Levee Repair for Public Safety Access 125 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities 127 Bicycle and Pedestrian Transportation Plan Implementation 205 Bol Park Improvements 129 Boulware Park Improvements 131 Boulware Park Improvements (merged with Birch Street Project PE -19003) 131 Building Systems Improvements 77 Byxbee Park Completion 135 C Capacitor Bank Installation 295 Capital Improvement Fund Administration 71 Charleston/Arastradero Corridor Project 207 Churchill Avenue Enhanced Bikeway 211 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements 213 City Bridge Improvements 181 City Council Chambers Upgrade 535 City Facility Parking Lot Maintenance 81 City Hall Space Planning 83 Civic Center Electrical Upgrade & EV Charger Coleridge/Cowper/Tennyson 4/12kV Conversion 297 Colorado Distribution Feeder Outlet Replacement 299 Colorado Power Station Equipment Upgrades 301 Colorado Substation Site Improvements 303 Colorado/Hopkins System Improvement 305 Communications System Improvements 307 Computer Aided Dispatch (CAD) Upgrade . . 549 Corporation Way System Upgrades and Pump Station 411 Cubberley Field Restroom 251 Cubberley Repairs 243 Cubberley Roof Replacements 245 Curb and Gutter Repairs 183 D Development Center Blueprint Technology Enhancements 551 Dog Park Installation and Renovation 137 Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. 215 E East Meadow Circles 4/12kV Conversion .309 East Meadow Drive System Upgrades . . . 413 289 311 Electric Customer Connections Electric System Improvements Electric Utility Geographic Information System 313 Emergency Repair and Replacement 569 Emergency Vehicle Traffic Signal Preemption System Pilot 217 Enterprise Resource Planning Upgrade 539 Extrication Tool Replacement 115 F Facility Interior Finishes Replacement . . . 87 Fiber Optics Customer Connections 373 Fiber Optics Network - System Improvements PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 593 369 Fire Station 4 Replacement 89 Foothills Park Dam Seepage Investigation and Repairs 139 Foothills Park Improvement Project 141 Foothills Rebuild (Fire Mitigation) 315 G Gas Distribution System Improvements 397 Gas Equipment and Tools 399 Gas Main Replacement - Project 23 387 Gas Main Replacement - Project 24 389 Gas Main Replacement - Project 25 391 Gas Main Replacement - Project 26 393 Gas Meters and Regulators 401 Gas System, Customer Connections 383 Golf Course Net and Artificial Turf Replacement 143 Green Stormwater Infrastructure 423 H Headworks Facility Replacement 473 Heritage Park Site Amenities Replacement .. 145 Highway 101 Pedestrian/Bicycle Overpass Project 219 Hoover Park Improvements 147 Hopkins Substation 4/12kV Conversion 319 Horizontal Levee Pilot 475 Infrastructure Management System 543 Inter -substation Line Protection Relay .321 J Johnson Park Renovation 149 L Library Automated Material Handling 91 Louis Road System Upgrades 415 M Magical Bridge Playground Rubber and Synthetic Turf Resurfacing 151 Mitchell Park Improvements 153 Municipal Service Center Lighting, Mechanical, and Electrical Improvements . 93 N New Downtown Parking Garage 95 New Laboratory And Environmental Services Building 461 New Public Safety Building 97 Newell Road/San Francisquito Creek Bridge Replacement 185 0 Off -Road Pathway Resurfacing And Repair . 155 Open Space Lakes And Pond Maintenance . . 157 Open Space Trails and Amenities 159 Outfall Line Construction 479 P Park and Open Space Emergency Repairs 161 Park Restroom Installation 163 Parking District Implementation 221 Pearson Arastradero Improvement Project .. 165 Peers Park Improvements 167 Performing Arts Venues Seat Replacement . 101 Plant Master Plan 465 Plant Repair, Retrofit, and Equipment Replacement 481 Police Video Recording Systems Replacement 117 Primary Sedimentation Tank Rehabilitation . 483 Public Safety Records Management System (RMS) Replacement 555 0 Quarry Road Improvements and Transit Center Access 223 R Radio Infrastructure Replacement 545 Railroad Grade Separation and Safety Improvements 227 Rebuild Underground District 15 323 Rebuild Underground District 16 325 Rebuild Underground District 20 327 Rebuild Underground District 23 329 Rebuild Underground District 26 331 Rebuild Underground District 30 333 Reconfigure Quarry Feeders 335 Rinconada Park Improvements 169 594 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET Robles Park Improvements 173 Roofing Replacement 103 Runway and Taxiway Reconstruction and Drainage Improvements 269 S Safe Routes To School 229 San Francisquito Creek Joint Powers Authority Ongoing Creek Projects 105 SCADA System Upgrades 337 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 571 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 573 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 575 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 577 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 579 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 581 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2025 583 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2026 585 Seale Park Improvements 175 Secondary Treatment Upgrades 485 Sewer Lateral/Manhole Rehabilitation and Replacement 441 Sewer System, Customer Connections 437 Sidewalk Repairs 189 Sign Reflectivity Upgrade 191 Smart Grid Technology Installation 339 Storm Drainage System Replacement And Rehabilitation 427 Street Lights Condition Assessment 193 Street Lights Improvements 195 Street Maintenance 197 Substation 60kV Breaker Replacement . 343 Substation Facility Improvements 345 Substation Physical Security 347 Substation Protection Improvements 349 T Thermoplastic Lane Marking and Striping 201 Traffic Signal and Intelligent Transportation Systems 231 Transportation and Parking Improvements .. 233 U Underground District 42 - Embarcadero Road, Emerson, Middlefield 357 Underground District 43 - Alma/ Embarcadero 359 Underground System Rebuild 351 University Avenue Parking Improvements 107 Utilities Customer Bill System Improvements 557 W Wastewater Collection System Rehabilitation/ Augmentation Project 30 443 Wastewater Collection System Rehabilitation/ Augmentation Project 31 445 Wastewater Collection System Rehabilitation/ Augmentation Project 32 447 Wastewater General Equipment and Tools .. 449 Wastewater System Improvements 451 Water Distribution System Improvements . . . 499 Water General Equipment/Tools 501 Water Main Replacement - Project 28 519 Water Main Replacement - Project 29 521 Water Main Replacement - Project 30 523 Water Meters 503 Water Recycling Facilities 505 Water Service and Hydrant Replacement 509 Water System Customer Connections 495 Water System Supply Improvements 511 Water Tank Seismic Upgrade and Rehabilitation 513 Water, Gas, Wastewater Office Remodel 109 Water, Gas, Wastewater Utility GIS Data 515 Werry Park Playground Improvements 177 West Bayshore Road Pump Station 417 West Bayshore Road Trunk Line Improvements 419 Wood Pole Replacement 353 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 595 ROJECT NAME INDEX 596 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET A AC -18000 101 AC -86017 121 AP -16000 265 AP -19000 277 AP -19001 263 AP -21000 273 AP -22000 269 AP -22001 275 AS -10000 71 C CB -16002 245 CB -17001 243 CB -17002 251 E EL -02010 337 EL -02011 313 EL -06001 293 EL -08001 357 EL -11003 323 EL -11009 359 EL -11014 339 EL -13003 325 EL -14000 297 EL -14002 327 EL -14005 335 EL -15000 305 EL -16000 331 EL -16001 351 EL -16002 295 EL -16003 347 EL -17000 329 EL -17001 309 EL -17002 343 EL -17005 321 EL -19001 301 EL -19002 303 EL -19003 333 EL -19004 353 EL -20000 319 EL -21001 315 EL -22002 299 EL -89028 289 EL -89031 307 EL -89038 349 EL -89044 345 EL -98003 311 F FD -21000 113 FD -22000 115 FO -10000 373 FO -10001 369 G GS -11002 397 GS -13001 387 GS -13002 399 GS -14003 389 GS -15000 391 GS -16000 393 GS -80017 383 GS -80019 401 L LB -21000 91 0 OS -00001 159 OS -00002 157 OS -09001 155 OS -09002 125 P PD -20000 117 PE -08001 169 PE -09003 81 PE -11011 219 PE -12011 185 PE -13011 207 PE -13014 193 PE -15001 97 PE -15007 95 PE -16000 129 PE -17005 131 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 597 PE -17010 85 SD -21000 411 PE -18004 89 SD -22000 413 PE -18006 135 SD -22001 423 PE -18010 153 SD -23000 419 PE -18012 147 SD -24000 415 PE -18015 173 PE -19000 83 T PE -19001 109 TE-05000 545 PE -20000 139 TE-10001 557 PE -20001 181 TE-12001 551 PE -21000 141 TE-13004 543 PE -21001 165 TE-19000 539 PE -21002 149 TE-19001 535 PE -21003 151 TE-21000 555 PE -22000 105 TE-23000 549 PE -86070 197 PF-00006 103 V PF-01003 77 PF-02022 87 VR-15001 569 PF-14003 107 VR-19000 571 PF-16006 93 VR-20000 573 PF-93009 75 VR-21000 575 PG -06001 123 VR-22000 577 PG -06003 127 VR-23000 579 PG -09002 161 VR-24000 581 PG -14001 167 VR-25000 583 PG -14003 175 VR-26000 585 PG -18000 143 PG -18001 137 W PG -19000 163 WC -13002 449 PG -21000 145 WC -15002 451 PG -22000 177 WC -17001 443 PL -00026 229 WC -19001 445 PL -04010 205 WC -20000 447 PL -05030 231 WC -80020 437 PL -12000 233 WC -99013 441 PL -14000 211 WQ-10001 465 PL -15002 215 WQ-14002 461 PL -15003 221 WQ-14003 483 PL -16000 223 WQ-16002 473 PL -17001 227 WQ-19000 479 PL -19000 217 WQ-19001 485 PL -20000 213 WQ-19002 481 PO -05054 195 WQ-19003 469 PO -11000 191 WQ-22001 475 PO -11001 201 WS -02014 515 PO -12001 183 WS -07001 505 PO -89003 189 WS -09000 513 WS -11003 499 S WS -11004 511 SD -06101 427 WS -13002 501 SD -20000 417 WS -14001 519 598 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET WS -15002 521 WS -16001 523 WS -80013 495 WS -80014 509 WS -80015 503 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2022 PROPOSED CAPITAL BUDGET 599 CITY OF PALO ALTO PALO ALTO Spanish explorers named the area for the tall, twin-trunked redwood tree they camped beneath in 1769. Palo Alto incorporated in 1894 and the State of California granted its first charter in 1909. The City has long been known for its innovative people and its exploration of ideas that have changed the world. In Palo Alto, our history has always been about the future. CITY OF PALO ALTO CITY OF PALO ALTO 250 HAMILTON AVENUE, PALO ALTO, CA 94301 P 650.329.2100 W CITYOFPALOALTO.ORG CVTY 0 PALO ALTO City of Palo Alto (ID # 11897) City Council Staff Report Report Type: Informational Report Meeting Date: 5/3/2021 Summary Title: Investment Activity Report Title: City of Palo Alto Investment Activity Report for the Third Quarter, Fiscal Year 2021 From: City Manager Lead Department: Administrative Services Background The City's investment policy requires that staff report to Council quarterly on the City's portfolio composition and performance compared to the Council -adopted policy; discuss overall compliance with the City's Investment Policy; and provide recommendations, if any, for policy changes. In addition, staff provides a detailed list of all securities and report on the City's ability to meet expenditure requirements over the next six months. This report is to inform Council of the City's investment portfolio performance as of the third quarter ending March 31, 2021 and to disclose staff's cash flow projections for the next six months. Discussion The City's investment portfolio is summarized in Graph 1 and detailed in the Investments by Fund Report (Attachment B). The Investments by Fund Report groups the portfolio's securities by investment type and includes details of the investment issuer, date of maturity, current market value, the book and face (par) value, and the weighted average maturity of each type of investment and of the entire portfolio. City of Palo Alto Page 1 The par value of the City's portfolio is $553.9 million; in comparison, last quarter it was $532.1 million. The $21.8 million portfolio growth since the last quarter results from timing of cash flows and receipt in development permit fees. Contributing factors include lower payroll costs in the third quarter due to an extra pay period in the second quarter, property taxes receipts, due to the prepayment of the City's Fiscal Year 2021 Unfunded Accrued Liability (UAL) pension cost for active employees to the Public Employers' Retirement System (PERS) totaling $33.5 million in July resulting in reduced bi-weekly payments for the third quarter totaling $7.7 million, and receipt of $6.1 million permit fees for Maybell housing development. The portfolio consists of $50.9 million in liquid accounts and $503.0 million in various investment types as detailed in the following Table 1. The investment policy requires that at least $50 million be maintained in securities maturing in less than two years. The portfolio includes $1415 million in investments maturing in less than two years, comprising 25.5 percent of the City's investment portfolio. In addition, the Investment Policy allows up to 30 percent of the portfolio to be invested in securities with maturities beyond five years; actual at the end of the second quarter is 28.8 percent of the portfolio. City of Palo Alto Page 2 Table 1: Investment Type Maturities - Par Value (millions) Portfolio Total * % of Portfolio Up to 1 Year 1 to 2 Years 2 to 3 Years 3 to 5 Years Over 5 Years U.S. Treasury $ 1.5 $ 9.0 $ - $ 3.0 $ - $ 13.5 2.4% U.S. Agency Bonds 21.8 40.6 9.2 76.4 87.4 235.4 42.5% U.S. Municipal/ State Bonds 26.5 16.2 11.8 39.2 68.4 162.1 ir 29.4% Negotiable Certificates of Deposits (NCD) 7.2 10.1 5.2 11.0 3.7 37.2 6.7% U.S. Corporate Bonds 5.6 - 5.4 17.0 - 28.0 5.1% Supranational Organizations Bonds - 3.0 1.0 22.8 - 26.8 4.8% Liquid Accounts (LAIF & Fidelity) 50.9 - - - - 50.9 9.2% Grand Total $113.5 $ 78.9 $ 32.6 $169.4 $159.5 $ 553.9 100% % of Portfolio 20.5% 14.2% 5.9% 30.6% 28.8% 100.0% * $64.8 million or 11.7 percent are in investments that support Environmental, Social, and Governace (ESG) Activities (aka "Green", local banks, and Supranational Bonds) The current market value of the portfolio is 101.1 percent of the book value. The market value of securities fluctuates, depending on how interest rates perform. When interest rates decrease, the market value of the securities in the City's portfolio will likely increase; likewise, when interest rates increase, the market value of the securities will likely decrease. Understanding and showing market values is not only a reporting requirement, but essential to knowing the principal risks in actively buying and selling securities. It is important to note, however, that the City's practice is to buy and hold investments until they mature so changes in market price do not affect the City's investment principal. The market valuation is provided by Union Bank of California, which is the City's safekeeping agent. The average life to maturity of the investment portfolio is 4.10 years compared to 3.90 years last quarter. Investments Made During the Third Quarter During the third quarter, $36.0 million of securities with an average yield of 2.1 percent matured. During the same period, per the following Table 2, securities totaling $60.2 million with an average yield of 1.0 percent were purchased. The expectation is interest rates and the City's portfolio's average yield will decline. The City's short-term money market and pool account decreased by $2.3 million compared to the second quarter. Staff continually monitors the City's short-term cash flow needs and adjusts liquid funds to meet them. City of Palo Alto Page 3 Table 2: Investment Type 2021 Q3 Security Purchases - Par Value (millions) % of Purchase Up to 1 Year 1 to 2 Years 2 to 3 Years 3 to 5 Years Over 5 Years Portfolio Total * U.S. Treasury $ - $ - $ - $ 3.0 $ - $ 3.00 5.0% U.S. Agency Bonds - - - 6.4 17.5 23.9 39.8% U.S. Municipal/ State Bonds - - - 1.5 4.9 6.4 10.6% Negotiable Certificates of Deposits (NCD) - - - 0.5 1.7 2.2 3.7% U.S. Corporate Bonds - - - 7.1 - 7.1 11.8% Supranational Organizations Bonds - - - 17.5 - 17.5 29.1% Grand Total $ - $ - $ - $ 36.0 $ 24.1 $ 60.1 100% % of Purchase 0.0% 0.0% 0.0% 59.9% 40.2% 100.1% * $18.2 million or30.4 percent are in investments that support Environmental, Social, and Governace (ESG) Activities (aka "Green", local banks, and Supranational Bonds) Availability of Funds for the Next Six Months Normally, the flow of revenues from the City's utility billings and General Fund sources is enough to provide funds for ongoing expenditures in those respective funds. Projections indicate receipts will be $268.1 million and expenditures will be $285.5 million over the next six months, indicating an overall decline in the portfolio of $17.4 million. The expected decline is attributable to pre -paying a portion of the Fiscal Year 2022 Public Employers' Retirement System's (PERS) employer contribution of $38.3 million, representing the City's unfunded accrued liability (UAL) lump -sum payment for FY 2022. By prepaying PERS instead of making payments with each payroll period, the City is expected to save $1.3 million in pension expense; however, the savings will be offset by the loss of approximately $0.2 million in interest income in the City's investment portfolio. This result in net citywide savings of $1.1 million because of PERS' expected ability to earn interest earlier and at a higher rate than the City could realize. Without this prepayment, the portfolio's expected increase would be $21 million. As of March 31, 2021, the City had $50.9 million deposited in the Local Agency Investment Fund (LAIF) and a money market account that could be withdrawn on a daily basis. In addition, investments totaling $35.3 million will mature between April 1, 2021 and September 30, 2021. Based on the above and staff's revenue and expenditure forecast for the next six months, staff is confident that the City will have sufficient funds or liquidity to meet expenditure requirements for the next six months. Compliance with City Investment Policy During the third quarter, staff complied with all aspects of the investment policy. Attachment C lists the major restrictions in the City's investment policy compared with the portfolio's actual performance. City of Palo Alto Page 4 a 4 a a a a a a a a a a a a a a a a a Investment Yields Interest income on an accrual basis for the third quarter was $2.3 million. As of March 31, 2021, the yield to maturity of the City's portfolio was 1.67 percent. In the third quarter, LAIF's average yield was 0.41 percent while the average yield on the two-year and five-year Treasury bonds was approximately 0.13 percent and 0.60 percent, respectively. Though interest rates have slowly began to rise, the decrease in the portfolio's yields is expected to continue. Historically, the City's portfolio yield has outperformed the two-year and five-year Treasury bond rates and did so again starting two years ago; this is an expected occurrence during economic downturns. As the City's laddered portfolio investments mature in the next year or two, funds are expected to be reinvested, mostly in lower yielding securities compared to the yield on the matured investments. Graph 2 shows the City's yields and interest earnings for the past 19+ years. Graph 2: Yields and Interest Earnings City of Palo Alto 1 Int. Earnings (Millions) o M 47? o`' o ti ti y a h (15 ti AI 03 N o ,1$" ' o "Ir ''43.V o eV ° '° ti" ti e° eL eV ,o ,c o Fiscal Year Quarters $5.0 $4.5 $4.0 $3.5 $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 $0.0 J City's portfolio duration is 4.10 years. Yield Trends The Federal Open Market Committee (FOMC), at its March 2021 meeting, held the federal funds rate near zero (0 percent to 0.25 percent) and expects to leave rates unchanged for the next several years (or until 2023). This isn't unprecedent since after the 2008 crisis FOMC left rates near zero for about seven years. Though the FOMC acknowledged economic City of Palo Alto Page 5 improvement, they reiterated COVID-19 pandemic's continued impacts. They cited the economic progress will significantly depend on the course of the virus and progress on vaccinations. The FOMC also made commitment to take actions that will achieve "inflation averages 2 percent over time and long-term inflation expectations remain well anchored at 2 percent", foster maximum employment, and support flow to credit to households and businesses. Funds Held by the City or Managed Under Contract Attachment A is a consolidated report of all City investment funds, including those not held directly in the investment portfolio. These include cash in the City's regular bank account with US Bank and Wells Fargo. A description of the City's banking relationships can be found in City Council Staff Report ID # 7858 and ID # 11402. The bond proceeds, reserves, and debt service payments being held by the City's fiscal agents are subject to the requirements of the underlying debt indenture. The trustees for the bond funds are U.S. Bank and California Asset Management Program (CAMP). Bond funds with U.S. Bank are invested in federal agency and money market mutual funds that consist exclusively of U.S. Treasury securities. Bond funds in CAMP are invested in banker's acceptance notes, certificates of deposit, commercial paper, federal agency securities, and repurchase agreements. The most recent data on funds held by the fiscal agent is as of March 31, 2021. In January 2017, the City established a Section 115 Irrevocable Trust (Public Agencies Post - Employment Benefits Trust) administered by Public Agency Retirement Services (PARS). This fund is not governed by the City's Investment Policy; however, it is discussed in this report for administrative ease. It is the City's intent to prefund pension costs and began to address the Net Pension Liabilities (NPL) as calculated by Governmental Accounting Standards Board Pronouncement No. 68 (GASB 68). The Section 115 Trust offered by PARS has five portfolios from which to choose in making investments of City funds. The City has selected the "Moderately Conservative" portfolio which is the second most conservative. Additional information on this trust can be found in City Council Staff Report ID # 7553. Through March 31, 2021, principal investment contributions of $29.8 million have grown to $33.5 million and the net return for one and three year has been 0.33 percent and 6.82 percent. Fiscal Impact This is an information report. Environmental Review This information report is not a project under the California Environmental Quality Act; therefore, an environmental review is not required. Attachments: • Attachment A: Consolidated Report of Cash Management • Attachment B: Investment Portfolio • Attachment C: Investment Policy Compliance City of Palo Alto Page 6 Attachment A Consolidated Report of Cash Management City of Palo Alto Cash and Investments Third Quarter, Fiscal Year 2020-21 (Unaudited) Book Value Market Value City Investment Portfolio (see Attachment B) $ 560,301,844 $ 566,294,237 Other Funds Held by the City Cash with Wells Fargo Bank 410,294 410,294 (includes general and imprest accounts) Cash with US Bank 2,215,787 2,215,787 (includes general and imprest accounts) Petty/Working Cash 12,478 12,478 Total - Other Funds Held By City Funds Under Management of Third Party Trustees * Debt Service Proceeds US Bank Trust Services ** 2,638,560 2,638,560 2009 Water Revenue Bonds (Build America Bonds) Debt Service and Reserve Funds 2,566,501 2,566,501 2010 General Obligation (Library) Bond Debt Service and Escrow Funds 2,995,020 2,995,020 2011 Utility Revenue Refunding Bonds Debt Service and Reserve Funds 1,336,702 1,336,702 2012 University Ave. Parking Refunding Bonds Reserve and Escrow Funds 1,732,082 1,732,082 2018 Capital Improvement (Golf Course & 2002B COP Refinance) (Taxable- Green Bond) Certificates of Participation Debt Service and Cost of Issuance Funds 17,995 17,995 2019 California Avenue Parking Garage Certificates of Participation (Tax -Exempt and Taxable Bonds) Construction and Cost of Issuance Funds 581,568 581,568 California Asset Management Program (CAMP) *** 2012 University Ave. Parking Refunding Bonds Reserve Fund 2,704,970 2,704,970 2013 General Obligation (Library) Bond Reserve Fund 598,662 598,662 Public Agencies Post -Employment Benefits Trust **** Public Agency Retirement Services (PARS) 33,485,647 33,485,647 Total Under Trustee Management GRAND TOTAL 46,019,147 $ 608,959,551 46,019,147 $ 614,951,944 * These funds are subject to the requirements of the underlying debt indenture. ** U.S. Bank investments are in money market mutual funds that exclusively invest in U.S. Treasury securities. *** CAMP investments are in money market mutual fund which invest in bankers acceptance, certificate of deposit, commercial paper, federal agency securities, and repurchase agreements. **** PARS investments are in moderately conservative index plus funds Attachment A -1 CUSIP Investment # Issuer Attachment B City of Palo Alto Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Date Book Value Par Value Current Market Value Rate City of Palo Alto Administration Svcs. Dept. 250 Hamilton Ave., 4th Floor Palo Alto, CA 94301 (650)329-2362 YTM YTM 360 365 Maturity Days To Date Maturity LAIF & Fidelity Cash Accounts SYS158 158 Fidelity Investments SYS159 159 Local Agency Investment Fund 07/01/2018 07/01/2018 Subtotal and Average 3,811,618.32 47,110,299.84 3,811,618.32 47,110,299.84 50,921,918.16 50,921,918.16 3,811,618.32 47,170,123.00 50,981,741.32 0.010 0.009 0.010 1 0.390 0.384 0.390 1 0,357 0.362 1 Negotiable 20033AM86 02600ADE4 01748DAW6 02082CBG4 02554BCN9 02772JAC4 034577AN6 029733BX9 02589AA28 06654HAA6 06610RAM1 065847EH4 88241THJ2 063615AX6 03753XAN0 156634AY3 066519QC6 05600XBX7 05580AXU3 08173QBR6 06644QAA9 05765LAW7 17312QJ67 29260MBH7 201282HM5 12480LDV6 Certificates of Deposits 1959 NCD 1476 NCD 1844 NCD 1525 NCD 2124 NCD 1766 NCD 2298 NCD 1805 NCD 1986 NCD 2453 NCD 1776 NCD 2455 NCD 2346 NCD 1472 NCD 1693 NCD 2074 NCD 2474 NCD 2480 NCD 2448 NCD 1680 NCD 1767 NCD 1984 NCD 1950 NCD 2343 NCD 1772 NCD 1571 NCD Run Date: 04/18/2021 - 02:37 Comenity Capital Bank American Federal Bank Allegiance Bank - Texas Alpine Bank American Eagle Bank American National Bank Aneca Federal Credit Union American State Bank OSCE American Express Centurion Bk Banner Capital Bank Bankers Bank Bank of Wisconsin Dells Texas Exchange Bank Bank West Apex Bank Century Next Bank BankUnited NA BMO Harris Bank BMW Bank of North America Beneficial Bank BankFirst Balboa Thrift & Loan Citigroup Encore Bank Commercial Bank - Alma CBC National Bank 10/30/2018 09/30/2015 09/29/2017 02/16/2016 09/27/2019 04/04/2017 03/20/2020 05/30/2017 12/04/2018 11/27/2020 04/19/2017 11/23/2020 06/02/2020 09/16/2015 09/30/2016 08/30/2019 01/22/2021 01/27/2021 11/20/2020 09/12/2016 04/13/2017 11/30/2018 04/24/2018 05/21/2020 04/21/2017 04/15/2016 245,000.00 245, 000.00 245,000.00 245,000.00 249,566.85 245,000.00 249,000.00 245,000.00 245,000.00 248,420.09 245,000.00 254,315.98 249,000.00 245,000.00 245,000.00 245,000.00 248,401.02 248,391.58 249,000.00 245,000.00 245,000.00 245,000.00 245,000.00 249,000.00 245,000.00 245,000.00 Attachment B - 1 245,000.00 245,000.00 245,000.00 245,000.00 249,000.00 245,000.00 249,000.00 245,000.00 245,000.00 249,000.00 245,000.00 249,000.00 249,000.00 245,000.00 245,000.00 245,000.00 249,000.00 249,000.00 249,000.00 245,000.00 245,000.00 245,000.00 245,000.00 249,000.00 245,000.00 245,000.00 265,185.55 253,538.25 252,056.00 245,708.05 254,707.08 246,685.60 254,853.99 260,062.60 266,479.15 245,743.08 245,240.10 253,576.62 249,206.67 252,609.70 250,784.45 255,843.70 246,228.63 241,866.15 246,422.85 246,599.85 249,836.30 257,700.80 259,305.55 249,326.19 250,066.60 245,147.00 3.450 2.450 2.050 2.400 2.100 2.050 1.100 2.300 3.550 0.450 1.900 1.050 1.000 2.250 1.700 1.700 0.550 1.000 0.500 1.500 2.000 3.250 3.000 1.150 2.050 1.500 3.404 2.418 2.022 2.367 1.869 2.023 1.085 2.270 3.501 0.493 1.875 0.542 0.986 2.220 1.676 1.678 0.592 1.019 0.493 1.479 1.973 3.207 1.134 2.023 1.479 3.451 2.451 2.051 2.400 1.895 2.051 1.100 2.301 3.550 0.500 1.901 0.549 1.000 2.251 1.700 1.701 0.600 1.034 0.500 1.500 2.001 3.252 1.150 2.051 1.500 10/30/2023 09/30/2022 09/29/2022 08/16/2023 05/23/2022 08/04/2021 03/20/2025 05/30/2024 12/04/2023 11/28/2025 04/19/2021 07/28/2025 06/13/2025 09/16/2022 09/30/2022 08/30/2024 01/22/2026 10/27/2028 11/20/2025 09/13/2021 04/13/2022 11/30/2022 04/22/2023 05/21/2027 04/21/2022 04/15/2021 942 547 546 867 417 125 1,449 1,155 977 1,702 18 1,579 1,534 533 547 1,247 1,757 2,766 1,694 165 377 608 751 2,241 385 14 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Current CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate YTM YTM 360 365 Page 2 Maturity Days To Date Maturity Negotiable Certificates of Deposits 31944MBB0 2389 NCD First Carolina Bank 08/20/2020 248,000.00 248,000.00 245,949.04 0.450 0.444 0.450 08/20/2025 1,602 15118RRH2 2063 NCD Celtic Bank 08/30/2019 245,000.00 245,000.00 257,090.75 1.850 1.826 1.852 08/30/2024 1,247 15524EAA2 1538 NCD Central State Bank 02/16/2016 245,000.00 245,000.00 248,491.25 1.700 1.678 1.701 02/16/2022 321 15523RCP9 2324 NCD Central State Bank IOWA 03/27/2020 247,014.55 249,000.00 253,860.48 1.000 1.189 1.206 03/27/2025 1,456 320636AC7 1840 NCD First Iowa State Bank 07/31/2017 245,000.00 245,000.00 248,733.80 1.900 1.876 1.902 01/31/2022 305 17037VBT8 1884 NCD Choice Bank - Oshkosh WI 12/29/2017 245,000.00 245,000.00 254,442.30 2.350 2.317 2.350 12/29/2022 637 17248MAC1 2504 NCD Cinfed Fed Credtit Union Bank 03/04/2021 248,262.55 249,000.00 242,834.76 0.650 0.691 0.701 03/04/2027 2,163 17453FBP6 1677 NCD Citizens Deposit Bank 08/24/2016 245,000.00 245,000.00 246,389.15 1.400 1.380 1.400 08/24/2021 145 17286TAG0 2267 NCD Citadel Federal Credit Union 02/27/2020 244,617.01 245,000.00 255,993.15 1.650 1.668 1.691 02/27/2025 1,428 17670BAQ1 1541 NCD Citizens State Bank 02/19/2016 250,000.00 250,000.00 257,520.00 1.750 1.727 1.751 02/17/2023 687 202291AD2 1868 NCD Commercial Savings Bank 10/18/2017 245,000.00 245,000.00 252,479.85 2.100 2.071 2.100 10/18/2022 565 29278TMR8 2215 NCD Enerbank USA 01/29/2020 245,000.00 245,000.00 257,316.15 1.800 1.779 1.803 01/29/2025 1,399 17801 GBQ1 1791 NCD City National Bk of Metropolis 05/15/2017 245,000.00 245,000.00 250,247.90 2.000 1.972 2.000 05/16/2022 410 14042TCP0 2089 NCD Capital One Bank USA NA 09/05/2019 245,000.00 245,000.00 257,548.90 1.900 1.873 1.900 09/05/2024 1,253 203507BA5 1627 NCD Community Bank Pasadena 06/16/2016 245,000.00 245,000.00 245,791.35 1.550 1.529 1.550 06/15/2021 75 20070PJA6 1797 NCD Commerce State Bank 05/22/2017 245,000.00 245,000.00 250,336.10 2.000 1.972 2.000 05/23/2022 417 20404MAN1 1471 NCD Community State Bank, IA 09/11/2015 245,000.00 245,000.00 252,555.80 2.250 2.224 2.255 09/12/2022 529 225645DN7 2296 NCD Crescent Bank & Trust 03/20/2020 248,000.00 248,000.00 253,830.48 1.100 1.085 1.100 03/20/2025 1,449 222327AD0 2477 NCD Country Club Bank 01/29/2021 247,534.18 249,000.00 238,340.31 1.100 1.154 1.170 01/29/2030 3,225 254673VJ2 1956 NCD Discover Bank / Delaware 10/24/2018 245,000.00 245,000.00 264,435.85 3.350 3.304 3.350 10/24/2023 936 25665QAV7 1756 NCD Dollar Bank FSB 03/08/2017 245,000.00 245,000.00 249,561.90 2.050 2.021 2.050 03/08/2022 341 27002YEL6 2040 NCD Eagle Bank 04/30/2019 245,000.00 245,000.00 257,600.35 2.650 2.615 2.651 04/28/2023 757 301485AM0 2383 NCD Exchange State Bank 07/08/2020 250,000.00 250,000.00 250,197.50 1.000 0.986 1.000 03/31/2025 1,460 308682BM4 2486 NCD Farmers & Merchant State Bank 02/12/2021 248,020.36 249,000.00 240,658.50 1.000 1.037 1.052 02/12/2029 2,874 33847E4E4 2414 NCD Flagstar Bank FSB 09/30/2020 249,000.00 249,000.00 248,895.42 0.400 0.394 0.400 09/30/2024 1,278 33767A2C4 1768 NCD FirstBank Puerto Rico 04/07/2017 245,000.00 245,000.00 250,012.70 2.100 2.072 2.101 04/07/2022 371 73319FAF6 2285 NCD Poppy Bank 03/18/2020 249,000.00 249,000.00 254,853.99 1.100 1.085 1.100 03/18/2025 1,447 32018YAW8 1626 NCD First Federal S&L Bank 06/22/2016 245,000.00 245,000.00 254,302.65 1.800 1.776 1.800 06/22/2023 812 32022RNT0 2390 NCD 1st Financial Bank 08/19/2020 248,000.00 248,000.00 245,961.44 0.450 0.444 0.450 08/19/2025 1,601 320165JK0 2076 NCD First Farmers Bank & Trust 09/04/2019 245,000.00 245,000.00 256,272.45 1.750 1.727 1.751 09/04/2024 1,252 32056GCQ1 1834 NCD First Internet Bank 07/14/2017 245,000.00 245,000.00 251,120.10 2.050 2.023 2.051 07/14/2022 469 30960QAK3 2479 NCD Farmers Insurance Group CU 01/27/2021 248,399.32 249,000.00 245,571.27 0.500 0.543 0.550 01/27/2026 1,762 Run Date: 04/18/2021 - 02:37 Attachment B - 2 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Current CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate YTM YTM 360 365 Page 3 Maturity Days To Date Maturity Negotiable Certificates of Deposits 32008JAG8 1400 NCD First Eagle National Bank 10/17/2014 245,000.00 245,000.00 248,501.05 2.450 2.416 2.449 10/15/2021 197 335857CK2 2451 NCD First Oklahoma Bank 11/30/2020 248,294.59 249,000.00 243,970.20 0.650 0.691 0.701 11/30/2026 2,069 77579AEE2 2462 NCD Rollstone Bank & Trust 12/30/2020 248,399.91 249,000.00 240,964.77 0.750 0.775 0.786 12/30/2027 2,464 30781TBD9 1735 NCD Farmers & Merchant Bank 01/18/2017 245,000.00 245,000.00 248,897.95 2.050 2.021 2.050 01/18/2022 292 32110YRQO 2465 NCD First National Bank of America 12/31/2020 248,522.68 249,000.00 242,914.44 0.600 0.625 0.633 12/31/2026 2,100 330459062 1863 NCD FNB Bank Inc. 10/13/2017 245,000.00 245,000.00 257,431.30 2.250 2.220 2.251 10/13/2023 925 32112UBW0 1480 NCD The FNB of Mcgregor 10/01/2015 245,000.00 245,000.00 247,383.85 2.000 1.972 1.999 09/30/2021 182 35471TCV2 1771 NCD Franklin Synergy Bank 04/04/2017 103,000.00 103,000.00 104,655.21 2.000 1.972 1.999 01/31/2022 305 33581VAF6 1469 NCD First Neighbor Bank, NA 09/03/2015 245,000.00 245,000.00 247,599.45 2.400 2.367 2.400 09/03/2021 155 33583FAA0 1779 NCD First Northeast Bank 04/19/2017 245,000.00 245,000.00 252,492.10 2.100 2.072 2.101 10/19/2022 566 3364600H1 1824 NCD First State Bank - Dequeen 06/30/2017 245,000.00 245,000.00 250,037.20 2.000 1.973 2.000 04/29/2022 393 33715LCM0 1955 NCD First Technology Federal Credi 10/17/2018 245,000.00 245,000.00 264,629.40 3.400 3.355 3.401 10/17/2023 929 33766LAJ7 2061 NCD Firstier Bank 08/23/2019 245,000.00 245,000.00 257,879.65 1.950 1.925 1.952 08/23/2024 1,240 32065TAW1 1856 NCD First Kentucky Bank 10/06/2017 245,000.00 245,000.00 252,327.95 2.100 2.072 2.101 10/06/2022 553 33749VAM0 1770 NCD First Western Bank & Trust 04/07/2017 245,000.00 245,000.00 249,762.80 2.000 1.973 2.001 04/07/2022 371 37424PAC8 2456 NCD Gesa Credit Union 11/30/2020 248,407.21 249,000.00 242,092.74 0.800 0.825 0.836 11/30/2027 2,434 39115UBB8 1865 NCD Great Plains Bank 10/25/2017 245,000.00 245,000.00 251,098.05 2.000 1.972 2.000 07/25/2022 480 387625AA4 2042 NCD Grant County Bank West V. 05/08/2019 245,000.00 245,000.00 261,755.55 2.550 2.513 2.548 05/08/2024 1,133 38148PJ81 1951 NCD Goldman Sachs Bank USA / NY 05/09/2018 245,000.00 245,000.00 260,332.10 3.150 3.106 3.150 05/09/2023 768 404730DA8 2447 NCD Haddon Savings Bank 11/16/2020 205,277.84 207,000.00 203,772.87 0.350 0.527 0.535 10/20/2025 1,663 06251A2Q2 2457 NCD Bank Hapoalim BM 12/14/2020 248,414.30 249,000.00 246,116.58 0.500 0.543 0.550 12/15/2025 1,719 46147USQ4 1765 NCD Investors Community Bank 03/24/2017 245,000.00 245,000.00 252,541.10 2.200 2.172 2.202 09/23/2022 540 45581EAC5 1773 NCD Industrial & Com Bk of China 04/12/2017 245,000.00 245,000.00 250,203.80 2.150 2.121 2.151 04/12/2022 376 45780PAN5 1455 NCD Inst. for Sav in Newburyport 07/31/2015 245,000.00 245,000.00 246,960.00 2.300 2.269 2.301 07/30/2021 120 48040PJL0 2452 NCD Jonesboro State Bank 11/27/2020 248,171.14 249,000.00 241,350.72 0.750 0.790 0.801 11/26/2027 2,430 50116CAX7 1798 NCD Kansas State Bank Manhattan 05/31/2017 245,000.00 245,000.00 261,615.90 2.500 2.465 2.500 05/31/2024 1,156 49254FAP1 2027 NCD Keesler Federal Credit Union 02/28/2019 245,000.00 245,000.00 248,060.05 3.050 3.008 3.050 08/30/2021 151 499724AF9 2140 NCD Knox TVA Empl Credit Union 10/24/2019 254,786.52 248,000.00 267,812.72 3.350 2.210 2.241 10/31/2023 943 51210SLR6 1686 NCD Lakeside Bank 09/16/2016 245,000.00 245,000.00 245,894.25 1.800 1.775 1.800 09/18/2023 900 52470QAN4 2469 NCD Legacy Bank & Trust Company 12/30/2020 248,035.46 249,000.00 238,519.59 0.850 0.889 0.901 12/21/2028 2,821 52465JGM3 1533 NCD Legends Bank 02/12/2016 245,000.00 245,000.00 249,865.70 1.700 1.678 1.701 02/11/2022 316 53803601-15 1671 NCD Live Oak Banking Company 08/19/2016 245,000.00 245,000.00 246,332.80 1.400 1.381 1.400 08/19/2021 140 Run Date: 04/18/2021 - 02:37 Attachment B - 3 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Current CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate YTM YTM 360 365 Page 4 Maturity Days To Date Maturity Negotiable Certificates of Deposits 5491030A0 1367 NCD Luana Savings Bank 09/05/2014 245,000.00 245,000.00 247,391.20 2.250 2.219 2.250 09/07/2021 159 063248KR8 2335 NCD Bank Leumi USA NY 03/31/2020 249,000.00 249,000.00 255,449.10 1.450 1.430 1.449 03/31/2023 729 56102AAQ9 2402 NCD Malaga Bank FSB 08/31/2020 249,000.00 249,000.00 246,980.61 0.400 0.394 0.400 06/30/2025 1,551 56585YAA8 1818 NCD Marathon Savings Bank 06/28/2017 245,000.00 245,000.00 250,919.20 2.050 2.023 2.051 06/28/2022 453 55266CUF1 1730 NCD MB Financial Bank NA 01/13/2017 245,000.00 245,000.00 248,917.55 2.100 2.072 2.101 01/13/2022 287 58740XZF0 1793 NCD Mercantile Bank of Michigan 05/12/2017 245,000.00 245,000.00 250,470.85 2.100 2.071 2.100 05/12/2022 406 583626AC0 1803 NCD Mechanics Coop Bank 05/26/2017 245,000.00 245,000.00 250,512.50 2.050 2.023 2.051 05/26/2022 420 58404DDB4 2010 NCD Medallion Bank- Salt Lake 01/10/2019 245,000.00 245,000.00 265,339.90 3.300 3.254 3.299 01/03/2024 1,007 51507LBU7 2123 NCD Landmark Community Bank 09/27/2019 250,367.62 249,000.00 255,929.67 2.350 1.868 1.894 06/27/2022 452 589227AG2 2059 NCD Merchants State Bank 08/30/2019 245,000.00 245,000.00 256,684.05 1.800 1.775 1.800 08/30/2024 1,247 588806AV1 1534 NCD Merchants National Bank OH 02/17/2016 245,000.00 245,000.00 249,806.90 1.800 1.776 1.801 02/17/2022 322 59541KBL0 1806 NCD Mid -Missouri Bank 06/12/2017 245,000.00 245,000.00 250,703.60 2.050 2.023 2.051 06/10/2022 435 60425SJQ3 2478 NCD Minwest Bank MV 01/28/2021 248,269.10 249,000.00 240,795.45 1.000 1.024 1.039 01/29/2029 2,860 560507AN5 2144 NCD Maine Savings Credit Union 11/08/2019 245,000.00 245,000.00 257,860.05 1.900 1.875 1.902 11/08/2024 1,317 56065GAG3 2038 NCD Mainstreet Bank 04/26/2019 245,000.00 245,000.00 262,000.55 2.600 2.567 2.602 04/26/2024 1,121 62384RAC0 2202 NCD Mountain America FD Credit Uni 01/08/2020 250,339.31 249,000.00 257,657.73 2.300 1.928 1.955 11/08/2022 586 61747MF63 1890 NCD Morgan Stanley Bank NA 01/11/2018 245,000.00 245,000.00 255,934.35 2.650 2.613 2.650 01/11/2023 650 61760ASZ3 1993 NCD Morgan Stanley Bank NA 12/06/2018 245,000.00 245,000.00 266,518.35 3.550 3.501 3.550 12/06/2023 979 625925AP7 1800 NCD Municipal Trust and Savings 05/22/2017 245,000.00 245,000.00 260,185.10 2.350 2.317 2.349 05/02/2024 1,127 63969ABL7 1466 NCD Nebraska State Bank & Trust 08/26/2015 245,000.00 245,000.00 253,913.10 2.250 2.220 2.251 08/26/2022 512 67054NAN3 1991 NCD Numerica Credit Union 11/28/2018 245,000.00 245,000.00 266,354.20 3.550 3.503 3.551 11/28/2023 971 839145AA7 1851 NCD South Ottumwa Savings Bank 09/29/2017 245,000.00 245,000.00 252,056.00 2.050 2.022 2.051 09/29/2022 546 68956HAC7 1892 NCD Ottawa Savings Bank 01/19/2018 245,000.00 245,000.00 254,947.00 2.400 2.368 2.401 01/19/2023 658 69506YSA8 2420 NCD Pacific Western Bank 09/30/2020 249,000.00 249,000.00 246,467.67 0.450 0.443 0.450 09/30/2025 1,643 70320KAR2 2429 NCD Pathfinder Bank 10/13/2020 248,548.34 249,000.00 246,861.09 0.500 0.533 0.540 10/14/2025 1,657 710665GD6 2468 NCD People's Bank 12/30/2020 247,305.77 249,000.00 234,652.62 0.900 0.967 0.981 12/31/2029 3,196 732333AH2 1795 NCD Ponce De Leon Federal Bank 05/26/2017 245,000.00 245,000.00 250,654.60 2.100 2.072 2.101 05/26/2022 420 740367HP5 2047 NCD Preferred Bank LA California 08/16/2019 245,000.00 245,000.00 258,247.15 2.000 1.972 2.000 08/16/2024 1,233 70147ACE2 1833 NCD Parkside Financial Bank 07/19/2017 245,000.00 245,000.00 254,290.40 2.100 2.072 2.101 03/15/2023 713 732770BJ0 2488 NCD Pony Express Bank 02/24/2021 247,522.36 249,000.00 235,967.34 1.000 1.055 1.070 02/25/2030 3,252 743738BQ8 1445 NCD Providence Bank 02/26/2015 245,000.00 245,000.00 250,737.90 2.100 2.072 2.101 02/25/2022 330 75472RAU5 2188 NCD Rayond James Bank NA 12/30/2019 245,000.00 245,000.00 257,656.70 1.850 1.824 1.850 12/30/2024 1,369 Run Date: 04/18/2021 - 02:37 Attachment B - 4 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Date Book Value Par Value Current Market Value Rate YTM YTM 360 365 Page 5 Maturity Days To Date Maturity Negotiable Certificates of Deposits 75950XAD1 1636 NCD 7954504D4 2102 NCD 856285UJ8 2403 NCD 86063QAK1 1953 NCD 79772FAF3 2297 NCD 86604XMN3 1888 NCD 86804DCQ9 2491 NCD 835104BL3 1616 NCD 063847AW7 1704 NCD 84475BAB1 2286 NCD 83158TAA0 1872 NCD 814107AQ1 1777 NCD 84485EAG2 2333 NCD 882214AA7 2464 NCD 88413QCK2 2157 NCD 884693BJ0 1266 NCD 22766ABF1 1804 NCD 894333FF5 1820 NCD 90348JBR0 1815 NCD 90984P5A9 1749 NCD 903572BC8 1639 NCD 90352RAU9 2325 NCD 92891CCE0 2136 NCD 938828BJ8 2049 NCD 95960NKE6 2342 NCD 940727AH3 1745 NCD 9497486H5 1656 NCD 98321PAJ9 2446 NCD 979424AA6 1459 NCD 93754PAN7 1842 NCD Run Date: 04/18/2021 - 02:37 Reliance Savings Bank Sallie Mae Bank State Bank of India Stifel Bank & Trust San Francisco Credit Union Summit Community Bank Sunwest Bank Somerset Trust Company Bank Bank of New England Southwest 66 Credit Union Bank Slovak Savings Bank Security Bank Southwest Financial Fed. Credi Texas Bank Henderson Third Federal Savings and Loan Thomasville Natl Bank Crossfirst Bank of Leawood Traverse City State Bank UBS Bank USA United Community Bank GA Uinta Bank USAlliance Federal Credit Unio Vystar Credit Union Washington Federal Western State Bank Washington First Bank Wells Fargo Bank Wyoming Bank & Trust Woodford State Bank Washington County Bank 06/22/2016 245,000.00 245,000.00 245,864.85 1.450 1.430 1.450 06/22/2021 82 09/18/2019 245,000.00 245,000.00 257,619.95 1.900 1.873 1.900 09/18/2024 1,266 09/04/2020 249,000.00 249,000.00 247,314.27 0.500 0.493 0.500 09/04/2025 1,617 05/15/2018 245,000.00 245,000.00 259,406.00 2.950 2.911 2.951 05/15/2023 774 03/27/2020 249,000.00 249,000.00 254,844.03 1.100 1.085 1.100 03/27/2025 1,456 01/26/2018 245,000.00 245,000.00 249,390.40 2.250 2.220 2.251 01/26/2022 300 02/17/2021 247,775.94 249,000.00 241,193.85 0.800 0.861 0.873 02/17/2028 2,513 06/10/2016 245,000.00 245,000.00 254,209.55 1.800 1.776 1.800 06/12/2023 802 10/19/2016 245,000.00 245,000.00 246,888.95 1.500 1.480 1.500 10/19/2021 201 03/23/2020 249,000.00 249,000.00 256,818.60 1.300 1.282 1.300 03/24/2025 1,453 10/20/2017 245,000.00 245,000.00 252,506.80 2.100 2.072 2.101 10/20/2022 567 04/19/2017 245,000.00 245,000.00 249,912.25 2.000 1.973 2.001 04/19/2022 383 03/31/2020 249,000.00 249,000.00 255,197.61 1.150 1.134 1.150 03/28/2024 1,092 12/23/2020 248,529.00 249,000.00 245,125.56 0.450 0.483 0.490 12/23/2025 1,727 11/25/2019 245,000.00 245,000.00 258,377.00 1.950 1.923 1.950 11/25/2024 1,334 04/11/2014 245,000.00 245,000.00 245,213.15 2.400 2.367 2.400 04/12/2021 11 06/09/2017 245,000.00 245,000.00 255,510.50 2.150 2.121 2.151 06/09/2023 799 06/28/2017 245,000.00 245,000.00 250,777.10 2.000 1.972 2.000 06/28/2022 453 06/15/2017 250,000.00 250,000.00 254,395.00 2.250 2.219 2.249 01/20/2022 294 03/01/2017 245,000.00 245,000.00 249,473.70 2.050 2.021 2.050 03/01/2022 334 06/24/2016 245,000.00 245,000.00 256,247.95 1.700 1.676 1.700 12/26/2023 999 03/31/2020 248,800.91 249,000.00 249,239.04 1.150 1.154 1.170 03/31/2025 1,460 10/18/2019 254,149.90 245,000.00 267,263.15 3.650 2.170 2.200 12/11/2023 984 08/23/2019 245,000.00 245,000.00 258,705.30 2.050 2.024 2.052 08/23/2024 1,240 05/13/2020 248,000.00 248,000.00 251,702.64 1.050 1.035 1.050 11/13/2025 1,687 02/23/2017 245,000.00 245,000.00 249,358.55 2.050 2.021 2.050 02/23/2022 328 06/30/2016 245,000.00 245,000.00 245,950.60 1.600 1.578 1.600 06/30/2021 90 11/27/2020 248,652.05 249,000.00 246,325.74 0.500 0.515 0.522 11/28/2025 1,702 08/12/2015 245,000.00 245,000.00 253,281.00 2.350 2.317 2.349 07/29/2022 484 08/11/2017 245,000.00 245,000.00 250,321.40 2.050 2.021 2.050 05/11/2022 405 Subtotal and Average 37,253,513.44 Attachment B - 5 37,250,000.00 38,059,044.96 1.741 1.766 991 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Current CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate YTM YTM 360 365 Page 6 Maturity Days To Date Maturity Corporate Medium Term Bonds 037833AK6 2082 MTN Apple, Inc. 08/29/2019 557,197.39 550,000.00 574,563.00 2.400 1.726 1.750 05/03/2023 762 037833AY6 2323 MTN Apple, Inc. 03/19/2020 753,427.63 750,000.00 762,337.50 2.150 1.583 1.605 02/09/2022 314 037833DF4 2401 MTN Apple, Inc. 08/28/2020 1,618,553.67 1,500,000.00 1,595,745.00 2.750 0.620 0.628 01/13/2025 1,383 037833E62 2489 MTN Apple, Inc. 02/08/2021 700,195.38 700,000.00 686,399.00 0.700 0.684 0.694 02/08/2026 1,774 02079KAA5 1657 MTN Alphabet (Google) Inc. 07/11/2016 100,300.96 100,000.00 100,422.00 3.625 1.271 1.288 05/19/2021 48 38259PAB8 1658 MTN Alphabet (Google) Inc. 07/11/2016 948,847.09 946,000.00 949,992.12 3.625 1.271 1.288 05/19/2021 48 02079KAA5 1660 MTN Alphabet (Google) Inc. 07/12/2016 1,504,582.12 1,500,000.00 1,506,330.00 3.625 1.238 1.255 05/19/2021 48 02079KAA5 1734 MTN Alphabet (Google) Inc. 01/11/2017 872,752.26 871,000.00 874,675.62 3.625 2.012 2.040 05/19/2021 48 02079KAA5 1895 MTN Alphabet (Google) Inc. 01/10/2018 1,001,795.17 1,000,000.00 1,004,220.00 3.625 2.189 2.219 05/19/2021 48 02079KAA5 1931 MTN Alphabet (Google) Inc. 02/14/2018 382,591.28 382,000.00 383,612.04 3.625 2.377 2.410 05/19/2021 48 02079KAH0 2507 MTN Alphabet (Google) Inc. 03/01/2021 198,039.29 200,000.00 196,572.00 0.450 0.668 0.678 08/15/2025 1,597 478160CN2 2466 MTN Johnson & Johnson 12/23/2020 2,005,569.99 2,000,000.00 1,982,760.00 0.550 0.479 0.486 09/01/2025 1,614 478160BY9 2508 MTN Johnson & Johnson 03/01/2021 2,148,711.27 2,000,000.00 2,127,260.00 2.450 0.812 0.823 03/01/2026 1,795 478160BY9 2509 MTN Johnson & Johnson 03/01/2021 1,074,336.57 1,000,000.00 1,063,630.00 2.450 0.812 0.824 03/01/2026 1,795 594918BW3 1878 MTN Microsoft Corporation 12/11/2017 100,060.59 100,000.00 101,647.00 2.400 2.292 2.324 02/06/2022 311 594918BX1 2212 MTN Microsoft Corporation 01/22/2020 1,853,167.47 1,800,000.00 1,919,700.00 2.875 1.727 1.751 02/06/2024 1,041 594918BJ2 2450 MTN Microsoft Corporation 11/18/2020 3,238,995.00 2,920,000.00 3,187,121.60 3.125 0.572 0.580 11/03/2025 1,677 594918BJ2 2506 MTN Microsoft Corporation 03/01/2021 198,118.71 180,000.00 196,466.40 3.125 0.753 0.763 11/03/2025 1,677 525555AB4 2046 MTN Stanford University 05/14/2019 2,196,283.79 2,000,000.00 2,330,800.00 6.875 2.367 2.400 02/01/2024 1,036 525555AB4 2182 MTN Stanford University 12/12/2019 1,133,086.37 1,000,000.00 1,165,400.00 6.875 1.934 1.960 02/01/2024 1,036 98459LAA1 2376 MTN Yale University 07/01/2020 2,019,330.44 2,000,000.00 2,001,780.00 0.873 0.616 0.625 04/15/2025 1,475 98459LAA1 2511 MTN Yale University 03/01/2021 3,026,454.18 3,000,000.00 3,002,670.00 0.873 0.638 0.646 04/15/2025 1,475 Subtotal and Average 27,632,396.62 26,499,000.00 27,714,103.28 1.137 1.152 1,169 Federal Agency Bonds 037833CU2 2053 MTN Apple, Inc. 08/06/2019 1,535,265.31 1,500,000.00 1,599,840.00 2.850 1.998 2.025 05/11/2024 1,136 31315PPX1 1130 Federal Agricultural Mortgage 12/13/2012 1,504,172.46 1,500,000.00 1,538,925.00 2.200 1.930 1.957 07/05/2022 460 31315PB32 1134 Federal Agricultural Mortgage 12/19/2012 748,784.74 750,000.00 772,387.50 2.000 2.081 2.110 11/21/2022 599 31315PUE7 1137 Federal Agricultural Mortgage 01/04/2013 1,499,626.02 1,500,000.00 1,551,915.00 2.180 2.165 2.196 12/27/2022 635 31315PWN5 1139 Federal Agricultural Mortgage 01/04/2013 501,426.86 500,000.00 503,200.00 3.840 1.946 1.973 06/01/2021 61 31315PUE7 1141 Federal Agricultural Mortgage 01/08/2013 1,498,937.77 1,500,000.00 1,551,915.00 2.180 2.195 2.225 12/27/2022 635 31315PUE7 1144 Federal Agricultural Mortgage 01/23/2013 1,500,909.05 1,500,000.00 1,551,915.00 2.180 2.111 2.141 12/27/2022 635 31315PUE7 1147 Federal Agricultural Mortgage 01/28/2013 2,592,983.64 2,595,000.00 2,684,812.95 2.180 2.199 2.229 12/27/2022 635 Run Date: 04/18/2021 - 02:37 Attachment B - 6 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Current YTM YTM Date Book Value Par Value Market Value Rate 360 365 Page 7 Maturity Days To Date Maturity Federal Agency Bonds 31315PPX1 1279 Federal Agricultural Mortgage 04/23/2014 1,239,832.42 1,250,000.00 1,282,437.50 2.200 2.889 2.930 07/05/2022 460 31315P2C2 1427 Federal Agricultural Mortgage 01/09/2015 675,219.32 675,000.00 676,586.25 2.510 2.110 2.140 05/05/2021 34 31315PL23 1428 Federal Agricultural Mortgage 01/09/2015 412,057.35 404,000.00 439,135.88 3.330 2.540 2.575 03/27/2024 1,091 31315PD89 1433 Federal Agricultural Mortgage 01/22/2015 1,613,846.78 1,604,000.00 1,687,343.84 2.610 2.269 2.301 06/12/2023 802 31315PD89 1447 Federal Agricultural Mortgage 02/09/2015 1,455,732.84 1,450,000.00 1,525,342.00 2.610 2.377 2.410 06/12/2023 802 3130H0AJ2 1452 Federal Agricultural Mortgage 03/05/2015 1,000,000.00 1,000,000.00 1,018,850.00 2.150 2.120 2.150 03/01/2022 334 31315PZS1 1576 Federal Agricultural Mortgage 04/06/2016 1,004,491.78 1,000,000.00 1,035,050.00 2.130 1.839 1.864 01/24/2023 663 31315PEM7 1580 Federal Agricultural Mortgage 04/08/2016 511,204.25 474,000.00 546,247.08 4.350 2.296 2.328 08/04/2025 1,586 31315P2J7 1595 Federal Agricultural Mortgage 04/21/2016 1,550,249.58 1,500,000.00 1,632,630.00 3.300 2.084 2.112 05/01/2024 1,126 31315P2J7 1604 Federal Agricultural Mortgage 04/26/2016 1,546,850.85 1,500,000.00 1,632,630.00 3.300 2.159 2.189 05/01/2024 1,126 31315PUE7 1617 Federal Agricultural Mortgage 05/26/2016 502,518.79 500,000.00 517,305.00 2.180 1.844 1.870 12/27/2022 635 3132X0BH3 1665 Federal Agricultural Mortgage 07/25/2016 2,021,110.92 2,000,000.00 2,057,620.00 2.380 1.499 1.520 07/15/2022 470 31315PRA9 1710 Federal Agricultural Mortgage 10/18/2016 1,673,340.72 1,500,000.00 1,775,955.00 4.810 2.131 2.160 02/03/2026 1,769 3132X0PX3 1755 Federal Agricultural Mortgage 02/23/2017 1,000,312.16 1,000,000.00 1,017,980.00 2.100 2.034 2.063 02/23/2022 328 3132X0PX3 1758 Federal Agricultural Mortgage 03/02/2017 1,499,811.22 1,500,000.00 1,526,970.00 2.100 2.085 2.114 02/23/2022 328 3132X0RS2 1769 Federal Agricultural Mortgage 04/06/2017 1,500,000.00 1,500,000.00 1,530,210.00 2.075 2.046 2.075 04/06/2022 370 3132X0NZ0 1788 Federal Agricultural Mortgage 05/04/2017 1,000,968.77 1,000,000.00 1,015,260.00 2.100 1.938 1.965 01/03/2022 277 31315PPX1 1817 Federal Agricultural Mortgage 06/14/2017 1,003,171.27 1,000,000.00 1,025,950.00 2.200 1.908 1.934 07/05/2022 460 3132X0UA7 1830 Federal Agricultural Mortgage 06/29/2017 1,499,111.47 1,500,000.00 1,532,460.00 1.880 1.903 1.930 06/29/2022 454 3132X0UA7 1831 Federal Agricultural Mortgage 06/29/2017 999,173.94 1,000,000.00 1,021,640.00 1.880 1.923 1.949 06/29/2022 454 3132X0WL1 1867 Federal Agricultural Mortgage 10/06/2017 996,408.49 1,000,000.00 1,059,700.00 2.250 2.332 2.365 08/23/2024 1,240 3132X0ZZ7 1877 Federal Agricultural Mortgage 12/12/2017 1,500,000.00 1,500,000.00 1,552,815.00 2.260 2.229 2.260 12/12/2022 620 3130H0AU7 1893 Federal Agricultural Mortgage 01/09/2018 1,001,315.83 1,000,000.00 1,071,660.00 2.625 2.546 2.581 08/01/2024 1,218 3130H0AU7 1901 Federal Agricultural Mortgage 01/11/2018 1,498,397.24 1,500,000.00 1,607,490.00 2.625 2.623 2.660 08/01/2024 1,218 3132X0G39 1912 Federal Agricultural Mortgage 01/30/2018 1,999,751.04 2,000,000.00 2,084,180.00 2.500 2.472 2.507 01/30/2023 669 3132X0G39 1915 Federal Agricultural Mortgage 01/30/2018 1,499,592.52 1,500,000.00 1,563,135.00 2.500 2.481 2.515 01/30/2023 669 3132X0G39 1921 Federal Agricultural Mortgage 01/31/2018 1,996,855.84 2,000,000.00 2,084,180.00 2.500 2.556 2.592 01/30/2023 669 31315PZS1 1924 Federal Agricultural Mortgage 02/08/2018 1,090,991.09 1,100,000.00 1,138,555.00 2.130 2.578 2.614 01/24/2023 663 3132X0H87 1928 Federal Agricultural Mortgage 02/22/2018 1,500,000.00 1,500,000.00 1,567,875.00 2.600 2.564 2.600 02/22/2023 692 3132X0L33 1936 Federal Agricultural Mortgage 02/23/2018 1,500,000.00 1,500,000.00 1,572,600.00 2.770 2.732 2.770 02/21/2023 691 31315P4B2 1999 Federal Agricultural Mortgage 12/14/2018 554,704.93 549,000.00 597,032.01 3.460 3.018 3.060 01/30/2024 1,034 31422BEJ5 2034 Federal Agricultural Mortgage 04/09/2019 998,627.91 1,000,000.00 1,058,400.00 2.350 2.365 2.398 04/09/2024 1,104 Run Date: 04/18/2021 - 02:37 Attachment B - 7 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Current YTM YTM Date Book Value Par Value Market Value Rate 360 365 Page 8 Maturity Days To Date Maturity Federal Agency Bonds 31315PCY3 2035 Federal Agricultural Mortgage 04/08/2019 742,008.12 678,000.00 792,575.22 5.250 2.420 2.454 11/20/2024 1,329 31315PEM7 2098 Federal Agricultural Mortgage 09/09/2019 610,377.37 550,000.00 633,831.00 4.350 1.659 1.683 08/04/2025 1,586 31315PB99 2301 Federal Agricultural Mortgage 03/11/2020 1,746,927.00 1,569,000.00 1,719,545.55 2.850 1.050 1.064 11/19/2027 2,423 31422BZS2 2340 Call Federal Agricultural Mortgage 05/13/2020 2,000,000.00 2,000,000.00 1,940,060.00 1.500 1.479 1.500 05/13/2030 3,329 31422BF54 2366 Call Federal Agricultural Mortgage 06/24/2020 1,750,000.00 1,750,000.00 1,680,997.50 1.400 1.380 1.400 06/24/2030 3,371 31422BF54 2367 Call Federal Agricultural Mortgage 06/24/2020 2,000,000.00 2,000,000.00 1,921,140.00 1.400 1.380 1.400 06/24/2030 3,371 31422BH78 2381 Call Federal Agricultural Mortgage 07/08/2020 1,500,000.00 1,500,000.00 1,440,285.00 1.400 1.380 1.400 07/08/2030 3,385 31422BX54 2425 Call Federal Agricultural Mortgage 10/08/2020 2,000,000.00 2,000,000.00 1,898,700.00 1.300 1.286 1.304 09/27/2030 3,466 31422BZ45 2435 Call Federal Agricultural Mortgage 10/21/2020 2,000,000.00 2,000,000.00 1,893,760.00 1.280 1.262 1.280 10/21/2030 3,490 3142262E9 2439 Call Federal Agricultural Mortgage 10/29/2020 2,000,000.00 2,000,000.00 1,903,740.00 1.340 1.321 1.340 10/29/2030 3,498 31422B3D0 2449 Federal Agricultural Mortgage 11/20/2020 1,500,000.00 1,500,000.00 1,414,710.00 1.150 1.134 1.150 11/20/2030 3,520 31422B4A5 2458 Call Federal Agricultural Mortgage 12/11/2020 1,500,000.00 1,500,000.00 1,420,635.00 1.300 1.282 1.300 12/11/2030 3,541 31422B3W8 2459 Call Federal Agricultural Mortgage 12/16/2020 2,000,000.00 2,000,000.00 1,920,360.00 1.450 1.430 1.450 12/16/2030 3,546 31422B3D0 2461 Federal Agricultural Mortgage 12/09/2020 999,031.28 1,000,000.00 943,140.00 1.150 1.144 1.160 11/20/2030 3,520 31422B6K1 2471 Federal Agricultural Mortgage 01/15/2021 1,498,563.33 1,500,000.00 1,470,375.00 0.480 0.493 0.500 01/15/2026 1,750 31422B6A3 2473 Call Federal Agricultural Mortgage 01/15/2021 1,493,392.50 1,500,000.00 1,417,710.00 1.290 1.319 1.338 01/15/2031 3,576 31422B7E4 2484 Call Federal Agricultural Mortgage 01/28/2021 1,000,000.00 1,000,000.00 947,420.00 1.320 1.301 1.320 01/28/2031 3,589 31422XAW2 2496 Call Federal Agricultural Mortgage 02/25/2021 1,500,000.00 1,500,000.00 1,448,790.00 1.530 1.509 1.530 02/25/2031 3,617 31422XCB6 2513 Federal Agricultural Mortgage 03/04/2021 987,851.80 1,000,000.00 966,780.00 1.470 1.581 1.602 03/04/2031 3,624 31422XDX7 2519 Federal Agricultural Mortgage 03/29/2021 1,499,250.83 1,500,000.00 1,490,340.00 0.830 0.828 0.840 03/27/2026 1,821 31422XDX7 2524 Federal Agricultural Mortgage 03/31/2021 1,492,950.00 1,500,000.00 1,490,340.00 0.830 0.913 0.926 03/27/2026 1,821 3133ECRH9 1241 Federal Farm Credit Bank . 01/09/2014 490,930.90 500,000.00 524,625.00 2.450 3.383 3.430 06/06/2023 796 3133EAA65 1526 Federal Farm Credit Bank . 01/27/2016 625,974.53 625,000.00 652,512.50 2.125 2.024 2.052 07/26/2023 846 31331XSS2 1563 Federal Farm Credit Bank . 03/17/2016 514,600.24 500,000.00 524,210.00 5.160 1.876 1.902 03/14/2022 347 3133EC4L5 1593 Federal Farm Credit Bank . 04/21/2016 250,045.83 250,000.00 252,472.50 1.610 1.558 1.580 11/23/2021 236 3133ECPF5 1596 Federal Farm Credit Bank . 04/21/2016 1,002,914.59 1,000,000.00 1,019,410.00 1.875 1.578 1.600 05/13/2022 407 3133EC7D0 1615 Federal Farm Credit Bank . 05/13/2016 1,005,698.72 1,000,000.00 1,058,200.00 2.125 1.930 1.956 12/13/2024 1,352 31331XSS2 1659 Federal Farm Credit Bank . 07/08/2016 518,016.72 500,000.00 524,210.00 5.160 1.215 1.232 03/14/2022 347 31331XHX3 1782 Federal Farm Credit Bank . 04/12/2017 510,793.39 500,000.00 517,975.00 5.050 1.884 1.910 12/21/2021 264 3133EEVD9 1787 Federal Farm Credit Bank . 05/04/2017 899,840.26 900,000.00 951,165.00 2.300 2.274 2.306 03/25/2024 1,089 3133EDWX6 1822 Federal Farm Credit Bank . 06/21/2017 511,919.97 500,000.00 542,060.00 2.910 2.143 2.172 10/07/2024 1,285 3133ED6R8 1843 Federal Farm Credit Bank . 09/14/2017 451,974.45 445,000.00 464,731.30 2.930 1.870 1.896 11/07/2022 585 Run Date: 04/18/2021 - 02:37 Attachment B - 8 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Current CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate YTM YTM 360 365 Page 9 Maturity Days To Date Maturity Federal Agency Bonds 3133EC2B9 1885 Federal Farm Credit Bank . 12/29/2017 598,296.78 600,000.00 605,970.00 1.700 2.161 2.191 11/09/2021 222 3133EJDE6 1932 Federal Farm Credit Bank . 02/16/2018 1,498,114.68 1,500,000.00 1,568,010.00 2.570 2.605 2.642 02/16/2023 686 3133EEG79 2016 Federal Farm Credit Bank . 01/15/2019 493,816.92 500,000.00 523,005.00 2.150 2.656 2.693 09/07/2023 889 3133EC2C7 2017 Federal Farm Credit Bank . 01/15/2019 641,006.05 650,000.00 680,901.00 2.130 2.662 2.699 11/09/2023 952 3133ELJU9 2226 Call Federal Farm Credit Bank . 01/29/2020 999,879.33 1,000,000.00 1,012,320.00 1.980 1.955 1.982 01/27/2026 1,762 3133EKVQ6 2259 Call Federal Farm Credit Bank . 02/19/2020 1,356,183.20 1,350,000.00 1,357,344.00 2.040 1.868 1.894 07/19/2024 1,205 3133ELSD7 2289 Call Federal Farm Credit Bank . 03/11/2020 1,500,000.00 1,500,000.00 1,500,000.00 1.850 1.824 1.850 03/11/2030 3,266 3133ELSD7 2292 Call Federal Farm Credit Bank . 03/11/2020 1,500,000.00 1,500,000.00 1,500,000.00 1.850 1.824 1.850 03/11/2030 3,266 3133EAG44 2314 Federal Farm Credit Bank . 03/13/2020 1,078,417.60 1,000,000.00 1,083,480.00 2.630 1.089 1.104 08/03/2026 1,950 3133ELSD7 2351 Call Federal Farm Credit Bank . 05/20/2020 1,006,219.31 1,000,000.00 1,000,000.00 1.850 1.749 1.773 03/11/2030 3,266 3133ELQ31 2371 Call Federal Farm Credit Bank . 07/01/2020 1,500,000.00 1,500,000.00 1,411,380.00 1.330 1.311 1.330 07/01/2030 3,378 3133ELQ31 2372 Call Federal Farm Credit Bank . 07/01/2020 1,500,000.00 1,500,000.00 1,411,380.00 1.330 1.311 1.330 07/01/2030 3,378 3133EL3H5 2391 Call Federal Farm Credit Bank . 08/12/2020 1,498,363.54 1,500,000.00 1,465,065.00 0.570 0.587 0.595 08/12/2025 1,594 3133EL4W1 2406 Call Federal Farm Credit Bank . 09/03/2020 1,499,337.05 1,500,000.00 1,465,620.00 0.610 0.611 0.620 08/25/2025 1,607 3133EL4W1 2408 Call Federal Farm Credit Bank . 09/10/2020 1,499,334.45 1,500,000.00 1,465,620.00 0.610 0.611 0.620 08/25/2025 1,607 3133EL7K4 2416 Call Federal Farm Credit Bank . 09/22/2020 1,500,000.00 1,500,000.00 1,463,025.00 0.550 0.542 0.549 09/16/2025 1,629 3133EMBH4 2417 Call Federal Farm Credit Bank . 09/29/2020 1,500,000.00 1,500,000.00 1,477,560.00 0.530 0.522 0.530 09/29/2025 1,642 3133EMBJ0 2423 Call Federal Farm Credit Bank . 09/29/2020 1,498,988.75 1,500,000.00 1,471,710.00 0.530 0.537 0.545 09/29/2025 1,642 3133EMAZ5 2427 Call Federal Farm Credit Bank . 10/01/2020 1,997,628.46 2,000,000.00 1,899,200.00 1.250 1.246 1.263 06/24/2030 3,371 3133EMFG2 2442 Call Federal Farm Credit Bank . 11/04/2020 1,500,000.00 1,500,000.00 1,431,495.00 1.370 1.351 1.370 11/04/2030 3,504 3133EMFG2 2443 Call Federal Farm Credit Bank . 11/04/2020 1,500,000.00 1,500,000.00 1,431,495.00 1.370 1.351 1.370 11/04/2030 3,504 3133EMNB4 2472 Call Federal Farm Credit Bank . 01/14/2021 1,500,000.00 1,500,000.00 1,429,755.00 1.380 1.361 1.380 01/14/2031 3,575 313378LA7 1041 Federal Home Loan Bank 03/20/2012 1,500,000.00 1,500,000.00 1,529,805.00 2.330 2.298 2.330 02/25/2022 330 3133XHRJ3 1156 Federal Home Loan Bank 02/25/2013 1,341,322.05 1,315,000.00 1,359,396.37 5.000 1.825 1.850 12/10/2021 253 3130A7Q73 1577 Federal Home Loan Bank 04/08/2016 1,500,587.71 1,500,000.00 1,514,910.00 1.530 1.450 1.470 12/08/2021 251 3130A0EN6 1649 Federal Home Loan Bank 06/28/2016 252,708.45 250,000.00 254,810.00 2.875 1.232 1.249 12/10/2021 253 3133827E7 1699 Federal Home Loan Bank 10/05/2016 504,635.47 500,000.00 517,885.00 2.130 1.578 1.600 02/06/2023 676 3130AABG2 1727 Federal Home Loan Bank 12/16/2016 997,974.26 1,000,000.00 1,011,910.00 1.875 2.168 2.198 11/29/2021 242 3133XHRJ3 1763 Federal Home Loan Bank 03/10/2017 1,945,199.22 1,910,000.00 1,974,484.47 5.000 2.150 2.180 12/10/2021 253 313378CR0 1780 Federal Home Loan Bank 04/12/2017 1,002,865.69 1,000,000.00 1,020,170.00 2.250 1.903 1.930 03/11/2022 344 3130A3VC5 1886 Federal Home Loan Bank 01/03/2018 996,449.05 1,000,000.00 1,051,540.00 2.250 2.359 2.392 12/08/2023 981 3130A3DL5 1896 Federal Home Loan Bank 01/09/2018 999,222.57 1,000,000.00 1,050,990.00 2.375 2.376 2.409 09/08/2023 890 Run Date: 04/18/2021 - 02:37 Attachment B - 9 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Current YTM YTM CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate 360 365 Page 10 Maturity Days To Date Maturity Federal Agency Bonds 3130ADEVO 1903 Federal Home Loan Bank 01/18/2018 499,676.82 500,000.00 519,775.00 2.380 2.385 2.418 01/17/2023 656 3130AFG84 1996 Call Federal Home Loan Bank 12/06/2018 999,923.24 1,000,000.00 1,021,740.00 3.875 3.823 3.876 11/29/2028 2,799 3130AJF95 2328 Call Federal Home Loan Bank 03/24/2020 789,473.68 789,473.68 789,489.47 1.300 1.282 1.300 03/24/2025 1,453 3130AJMF3 2347 Call Federal Home Loan Bank 05/28/2020 1,500,000.00 1,500,000.00 1,447,620.00 1.320 1.301 1.320 11/28/2028 2,798 3130AJP78 2358 Call Federal Home Loan Bank 06/11/2020 1,000,000.00 1,000,000.00 962,590.00 1.400 1.380 1.400 06/11/2029 2,993 3130AJP78 2361 Call Federal Home Loan Bank 06/11/2020 996,358.02 1,000,000.00 962,590.00 1.400 1.427 1.447 06/11/2029 2,993 3130AJR76 2368 Call Federal Home Loan Bank 06/29/2020 900,000.00 900,000.00 864,351.00 1.250 1.232 1.250 06/29/2029 3,011 3130AJRG6 2369 Call Federal Home Loan Bank 06/24/2020 1,500,000.00 1,500,000.00 1,425,960.00 1.360 1.341 1.360 06/24/2030 3,371 3130AJSR1 2375 Call Federal Home Loan Bank 07/09/2020 1,500,000.00 1,500,000.00 1,440,180.00 1.390 1.370 1.390 07/09/2030 3,386 3130AJSR1 2377 Call Federal Home Loan Bank 07/09/2020 1,500,000.00 1,500,000.00 1,440,180.00 1.390 1.370 1.390 07/09/2030 3,386 3130AJSR1 2384 Call Federal Home Loan Bank 07/09/2020 1,498,470.08 1,500,000.00 1,440,180.00 1.390 1.382 1.401 07/09/2030 3,386 3130AJZ36 2395 Call Federal Home Loan Bank 08/27/2020 1,498,678.33 1,500,000.00 1,477,605.00 0.600 0.611 0.620 08/27/2025 1,609 3130AJZ36 2399 Call Federal Home Loan Bank 08/27/2020 1,498,678.33 1,500,000.00 1,477,605.00 0.600 0.611 0.620 08/27/2025 1,609 3130AK3Z7 2405 Call Federal Home Loan Bank 09/29/2020 1,498,651.67 1,500,000.00 1,467,600.00 0.570 0.582 0.590 09/29/2025 1,642 3130AJZ36 2411 Call Federal Home Loan Bank 09/16/2020 1,180,000.00 1,180,000.00 1,162,382.60 0.600 0.591 0.599 08/27/2025 1,609 3130AKAZ91 2419 Call Federal Home Loan Bank 09/29/2020 1,500,000.00 1,500,000.00 1,468,755.00 0.520 0.512 0.520 09/29/2025 1,642 3130AJQS1 2445 Call Federal Home Loan Bank 11/04/2020 1,199,632.26 1,200,000.00 1,150,860.00 1.350 1.334 1.353 06/25/2030 3,372 3130AKQN9 2475 Call Federal Home Loan Bank 01/28/2021 1,500,000.00 1,500,000.00 1,430,400.00 1.400 1.380 1.400 01/09/2031 3,570 3130AKQV1 2476 Call Federal Home Loan Bank 01/28/2021 1,500,000.00 1,500,000.00 1,429,950.00 1.400 1.380 1.400 01/28/2031 3,589 3130AKVH6 2485 Call Federal Home Loan Bank 02/10/2021 1,500,000.00 1,500,000.00 1,427,100.00 1.350 1.331 1.350 02/10/2031 3,602 3130AKYB6 2490 Call Federal Home Loan Bank 02/18/2021 2,000,000.00 2,000,000.00 1,905,960.00 1.400 1.380 1.400 02/18/2031 3,610 3130AL2J2 2494 Call Federal Home Loan Bank 02/26/2021 1,500,000.00 1,500,000.00 1,432,530.00 1.500 1.479 1.500 02/26/2031 3,618 3130ALF66 2500 Call Federal Home Loan Bank 02/25/2021 1,500,000.00 1,500,000.00 1,460,700.00 1.625 1.602 1.625 02/25/2031 3,617 3130ALJH8 2512 Call Federal Home Loan Bank 03/10/2021 1,500,000.00 1,500,000.00 1,485,780.00 2.000 1.972 2.000 03/10/2031 3,630 3130ALF33 2520 Call Federal Home Loan Bank 03/25/2021 1,914,256.11 1,925,000.00 1,903,016.50 0.750 0.853 0.865 03/16/2026 1,810 3134G45T1 1273 Fed. Home Loan Mortgage Corp. 04/10/2014 1,992,515.57 2,000,000.00 2,026,680.00 2.000 2.564 2.600 12/10/2021 253 3134G45T1 1277 Fed. Home Loan Mortgage Corp. 04/22/2014 995,770.26 1,000,000.00 1,013,340.00 2.000 2.643 2.680 12/10/2021 253 3134GVUA4 2345 Call Fed. Home Loan Mortgage Corp. 05/18/2020 455,000.00 455,000.00 441,950.60 1.200 1.183 1.200 05/18/2028 2,604 3134GV3B2 2370 Call Fed. Home Loan Mortgage Corp. 06/30/2020 1,500,000.00 1,500,000.00 1,419,015.00 1.400 1.380 1.400 06/28/2030 3,375 3134GV3U0 2373 Call Fed. Home Loan Mortgage Corp. 06/29/2020 1,500,000.00 1,500,000.00 1,426,575.00 1.250 1.232 1.250 06/29/2029 3,011 3134GV4E5 2379 Call Fed. Home Loan Mortgage Corp. 07/01/2020 1,500,000.00 1,500,000.00 1,456,845.00 1.200 1.183 1.199 12/29/2028 2,829 3134GV5D6 2380 Call Fed. Home Loan Mortgage Corp. 07/08/2020 1,500,000.00 1,500,000.00 1,456,995.00 1.200 1.183 1.200 01/08/2029 2,839 Run Date: 04/18/2021 - 02:37 Attachment B - 10 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Date Book Value Par Value Current YTM YTM Market Value Rate 360 365 Page 11 Maturity Days To Date Maturity Federal Agency Bonds 3134GV5A2 2382 Call Fed. Home Loan Mortgage Corp. 07/15/2020 1,500,000.00 1,500,000.00 1,417,935.00 1.375 1.356 1.375 07/15/2030 3,392 3134GV7L6 2386 Call Fed. Home Loan Mortgage Corp. 07/29/2020 1,500,000.00 1,500,000.00 1,418,130.00 1.350 1.331 1.350 07/29/2030 3,406 3134GV7L6 2387 Call Fed. Home Loan Mortgage Corp. 07/29/2020 1,500,000.00 1,500,000.00 1,418,130.00 1.350 1.331 1.350 07/29/2030 3,406 3134GWNC6 2396 Call Fed. Home Loan Mortgage Corp. 08/20/2020 1,000,000.00 1,000,000.00 988,770.00 0.625 0.616 0.625 08/19/2025 1,601 3134GWC53 2400 Call Fed. Home Loan Mortgage Corp. 09/15/2020 1,500,000.00 1,500,000.00 1,482,840.00 0.650 0.641 0.650 09/15/2025 1,628 3134GWA55 2404 Call Fed. Home Loan Mortgage Corp. 09/09/2020 1,447,000.00 1,447,000.00 1,430,938.30 0.650 0.641 0.650 09/09/2025 1,622 3134GWD52 2407 Call Fed. Home Loan Mortgage Corp. 09/04/2020 1,500,000.00 1,500,000.00 1,485,420.00 0.680 0.670 0.679 09/02/2025 1,615 3134GWP75 2409 Call Fed. Home Loan Mortgage Corp. 09/23/2020 1,500,000.00 1,500,000.00 1,487,760.00 0.625 0.616 0.625 09/23/2025 1,636 3134GWP75 2410 Call Fed. Home Loan Mortgage Corp. 09/23/2020 1,000,000.00 1,000,000.00 991,840.00 0.625 0.616 0.625 09/23/2025 1,636 3134GWVV5 2418 Call Fed. Home Loan Mortgage Corp. 10/15/2020 1,500,000.00 1,500,000.00 1,466,790.00 0.500 0.493 0.500 10/15/2025 1,658 3134GWW93 2421 Call Fed. Home Loan Mortgage Corp. 09/30/2020 2,000,000.00 2,000,000.00 1,954,020.00 0.550 0.542 0.550 09/30/2025 1,643 3134GWW93 2422 Call Fed. Home Loan Mortgage Corp. 09/30/2020 1,500,000.00 1,500,000.00 1,465,515.00 0.550 0.542 0.550 09/30/2025 1,643 3134GWXK7 2424 Call Fed. Home Loan Mortgage Corp. 09/30/2020 1,500,000.00 1,500,000.00 1,462,170.00 0.550 0.542 0.550 09/30/2025 1,643 3134GWXX9 2426 Call Fed. Home Loan Mortgage Corp. 10/15/2020 1,500,000.00 1,500,000.00 1,481,625.00 0.550 0.542 0.550 10/15/2025 1,658 3134GVVY26 2428 Call Fed. Home Loan Mortgage Corp. 10/08/2020 1,500,000.00 1,500,000.00 1,483,035.00 0.570 0.562 0.570 10/08/2025 1,651 3134GWYZ3 2430 Call Fed. Home Loan Mortgage Corp. 10/28/2020 1,500,000.00 1,500,000.00 1,460,085.00 0.530 0.522 0.530 10/28/2025 1,671 3134GWZ33 2431 Call Fed. Home Loan Mortgage Corp. 10/22/2020 1,500,000.00 1,500,000.00 1,412,880.00 1.250 1.232 1.250 10/22/2030 3,491 3134GWZL3 2432 Call Fed. Home Loan Mortgage Corp. 10/29/2020 1,500,000.00 1,500,000.00 1,463,265.00 0.570 0.562 0.570 10/29/2025 1,672 3134GW3T1 2433 Call Fed. Home Loan Mortgage Corp. 10/28/2020 2,000,000.00 2,000,000.00 1,899,980.00 1.400 1.380 1.400 10/28/2030 3,497 3134GW3H7 2434 Call Fed. Home Loan Mortgage Corp. 10/29/2020 1,500,000.00 1,500,000.00 1,466,895.00 0.610 0.601 0.610 10/29/2025 1,672 3134GWZZ2 2436 Call Fed. Home Loan Mortgage Corp. 10/28/2020 2,000,000.00 2,000,000.00 1,890,620.00 1.300 1.282 1.300 10/28/2030 3,497 3134GW3Z7 2437 Call Fed. Home Loan Mortgage Corp. 10/28/2020 750,000.00 750,000.00 742,432.50 0.600 0.591 0.600 10/28/2025 1,671 3134GW3X2 2438 Call Fed. Home Loan Mortgage Corp. 10/27/2020 1,500,000.00 1,500,000.00 1,483,530.00 0.625 0.616 0.625 10/27/2025 1,670 3134GW6N1 2440 Call Fed. Home Loan Mortgage Corp. 11/05/2020 1,500,000.00 1,500,000.00 1,424,520.00 1.400 1.380 1.400 11/05/2030 3,505 3134GW6N1 2444 Call Fed. Home Loan Mortgage Corp. 11/05/2020 1,500,000.00 1,500,000.00 1,424,520.00 1.400 1.380 1.400 11/05/2030 3,505 3136G0U58 1276 Federal National Mortgage Asso 04/16/2014 999,522.77 1,000,000.00 1,001,340.00 1.750 2.364 2.397 04/30/2021 29 3136G0M57 1288 Federal National Mortgage Asso 05/02/2014 249,962.61 250,000.00 250,092.50 1.750 2.452 2.486 04/09/2021 8 3136G0EG2 1654 Federal National Mortgage Asso 06/30/2016 1,000,647.03 1,000,000.00 1,001,340.00 2.280 1.171 1.187 04/23/2021 22 31364CCC0 1715 Federal National Mortgage Asso 11/10/2016 606,790.05 500,000.00 650,760.00 7.125 2.367 2.400 04/30/2026 1,855 3136G05L1 1883 Federal National Mortgage Asso 12/29/2017 498,210.67 500,000.00 513,085.00 2.000 2.238 2.270 08/26/2022 512 3135G0T78 1894 Federal National Mortgage Asso 01/09/2018 995,440.09 1,000,000.00 1,027,880.00 2.000 2.288 2.320 10/05/2022 552 3135G0T78 1904 Federal National Mortgage Asso 01/19/2018 993,708.14 1,000,000.00 1,027,880.00 2.000 2.409 2.443 10/05/2022 552 Run Date: 04/18/2021 - 02:37 Attachment B - 11 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Current YTM YTM Date Book Value Par Value Market Value Rate 360 365 Page 12 Maturity Days To Date Maturity Federal Agency Bonds 3135G0T94 1926 Federal National Mortgage Asso 02/08/2018 1,494,081.35 1,500,000.00 1,559,685.00 2.375 2.574 2.610 01/19/2023 658 3136G4R62 2392 Call Federal National Mortgage Asso 08/28/2020 1,000,000.00 1,000,000.00 988,230.00 0.625 0.616 0.625 08/28/2025 1,610 3136G4S87 2393 Call Federal National Mortgage Asso 08/27/2020 1,000,000.00 1,000,000.00 989,330.00 0.650 0.641 0.650 08/27/2025 1,609 3136G4Q97 2394 Call Federal National Mortgage Asso 08/27/2020 1,500,000.00 1,500,000.00 1,483,995.00 0.650 0.641 0.650 08/27/2025 1,609 3136G4V59 2397 Call Federal National Mortgage Asso 08/27/2020 1,500,000.00 1,500,000.00 1,482,360.00 0.625 0.616 0.625 08/27/2025 1,609 3136G44G5 2412 Call Federal National Mortgage Asso 09/22/2020 1,500,000.00 1,500,000.00 1,474,050.00 0.515 0.507 0.515 09/22/2025 1,635 3136G43L5 2413 Call Federal National Mortgage Asso 09/30/2020 1,500,000.00 1,500,000.00 1,475,970.00 0.550 0.542 0.550 09/30/2025 1,643 3136G44L4 2415 Call Federal National Mortgage Asso 09/25/2020 1,500,000.00 1,500,000.00 1,479,495.00 0.600 0.591 0.600 09/25/2025 1,638 3135G05Q2 2460 Federal National Mortgage Asso 12/07/2020 1,950,613.62 2,000,000.00 1,847,760.00 0.875 1.139 1.155 08/05/2030 3,413 3135GAASO 2463 Call Federal National Mortgage Asso 12/23/2020 1,500,000.00 1,500,000.00 1,441,080.00 1.400 1.380 1.400 12/23/2030 3,553 3135G06Q1 2467 Call Federal National Mortgage Asso 12/30/2020 1,001,604.56 1,000,000.00 984,720.00 0.640 0.597 0.605 12/30/2025 1,734 799017WD6 2153 MUN San Mateo Union High School Dt 11/07/2019 1,338,034.33 1,360,000.00 1,365,684.80 2.237 2.447 2.480 09/01/2028 2,710 880591EN8 1133 Tennessee Valley Authority 12/14/2012 1,009,431.68 1,010,000.00 1,033,432.00 1.875 1.893 1.920 08/15/2022 501 880591CJ9 1508 Tennessee Valley Authority 11/20/2015 1,154,849.34 1,000,000.00 1,261,590.00 6.750 2.807 2.846 11/01/2025 1,675 880591ER9 1519 Tennessee Valley Authority 01/15/2016 756,336.62 750,000.00 807,277.50 2.875 2.564 2.600 09/15/2024 1,263 880591CJ9 1589 Tennessee Valley Authority 04/18/2016 913,516.97 775,000.00 977,732.25 6.750 2.337 2.370 11/01/2025 1,675 880591EN8 1703 Tennessee Valley Authority 10/07/2016 1,496,128.01 1,490,000.00 1,524,568.00 1.875 1.538 1.560 08/15/2022 501 880591CJ9 1714 Tennessee Valley Authority 11/10/2016 1,476,077.07 1,250,000.00 1,576,987.50 6.750 2.317 2.350 11/01/2025 1,675 Subtotal and Average 239,586,406.87 238,224,473.68 238,503,446.94 1.519 1.540 1,916 Treasury Securities (Notes) 912828J43 1761 TB U.S. Treasury 03/09/2017 1,495,476.24 1,500,000.00 1,522,740.00 1.750 2.071 2.100 02/28/2022 333 912828L57 1866 TB U.S. Treasury 10/06/2017 1,495,927.71 1,500,000.00 1,536,270.00 1.750 1.914 1.941 09/30/2022 547 912828P38 1898 TB U.S. Treasury 01/11/2018 1,484,767.12 1,500,000.00 1,543,530.00 1.750 2.308 2.340 01/31/2023 670 912828N30 1905 TB U.S. Treasury 01/22/2018 1,494,827.58 1,500,000.00 1,551,450.00 2.125 2.387 2.420 12/31/2022 639 912828P38 1923 TB U.S. Treasury 02/05/2018 1,478,293.43 1,500,000.00 1,543,530.00 1.750 2.560 2.596 01/31/2023 670 912828P38 1925 TB U.S. Treasury 02/08/2018 986,770.10 1,000,000.00 1,029,020.00 1.750 2.487 2.521 01/31/2023 670 912828P79 1929 TB U.S. Treasury 02/09/2018 980,932.30 1,000,000.00 1,025,430.00 1.500 2.534 2.570 02/28/2023 698 912828P79 1934 TB U.S. Treasury 02/15/2018 979,754.20 1,000,000.00 1,025,430.00 1.500 2.601 2.638 02/28/2023 698 91282CBC4 2505 TB U.S. Treasury 02/26/2021 1,474,363.39 1,500,000.00 1,464,195.00 0.375 0.731 0.742 12/31/2025 1,735 91282CBQ3 2516 TB U.S. Treasury 03/09/2021 1,476,140.89 1,500,000.00 1,469,880.00 0.500 0.819 0.831 02/28/2026 1,794 Subtotal and Average Run Date: 04/18/2021 - 02:37 13,347,252.96 13,500,000.00 13,711,475.00 1.987 2.015 861 Attachment B - 12 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Date Book Value Par Value Current Market Value Rate YTM YTM 360 365 Page 13 Maturity Days To Date Maturity Municipal Bonds 004284B38 004284ZY4 010878AS5 010831DS1 03667PFL1 03667PFN7 041042ZW5 121457EQ4 127109QD1 142665DH8 142665DH8 142665DH8 142665DJ4 156792GV9 156792GW7 212204JJ1 212204JK8 212204JK8 212204JF9 2463807H6 357172VA0 359819DN6 359819DM8 359819DN6 373384RU2 373384W69 3733844V5 373384RU2 373384RX6 373384RY4 373384RY4 373384SP2 Run Date: 04/18/2021 - 02:37 1494 MUN 2334 MUN 2173 MUN 2005 MUN 1790 MUN 2069 MUN 1913 MUN 1548 MUN 2119 MUN 1547 MUN 1556 MUN 1753 MUN 1857 MUN 1523 MUN 1876 MUN 2103 MUN 2120 MUN 2244 MUN 2291 MUN 1952 MUN 1646 MUN 1916 MUN 1917 MUN 2085 MUN 1613 MUN 1645 MUN 1666 MUN 1691 MUN 1775 MUN 1919 MUN 1945 MUN 1962 MUN Acalanes Union High School Dis Acalanes Union High School Dis County of Alameda Alameda County Joint Pws Auth. Antelope Valley Community Coll Antelope Valley Community Coll State of Arkansas Burlingame School District Cabrillo Community College Dis Carlsbad Unified School Dist . Carlsbad Unified School Dist . Carlsbad Unified School Dist . Carlsbad Unified School Dist . Cerritos Community College Dis Cerritos Community College Dis Contra Costa Community College Contra Costa Community College Contra Costa Community College Contra Costa Community College State of Delaware Fremon Union High School Distr Fullerton School District Fullerton School District Fullerton School District State of Georgia State of Georgia State of Georgia State of Georgia State of Georgia State of Georgia State of Georgia State of Georgia 10/30/2015 1,000,719.65 1,000,000.00 1,006,460.00 2.381 2.120 2.150 08/01/2021 122 03/25/2020 492,567.38 485,000.00 500,854.65 2.900 1.677 1.700 08/01/2022 487 12/05/2019 316,236.53 290,000.00 329,605.30 4.000 2.139 2.168 08/01/2026 1,948 12/24/2018 507,729.88 505,000.00 556,989.75 3.365 3.175 3.220 06/01/2025 1,522 05/09/2017 220,845.59 220,000.00 226,582.40 2.608 2.266 2.298 08/01/2022 487 08/16/2019 517,788.24 500,000.00 535,270.00 3.026 1.876 1.902 08/01/2024 1,218 01/26/2018 321,246.38 320,000.00 330,265.60 2.875 2.486 2.520 06/01/2022 426 02/24/2016 641,122.27 585,000.00 654,199.65 6.238 3.557 3.606 08/01/2025 1,583 10/08/2019 2,000,000.00 2,000,000.00 2,060,920.00 2.385 2.342 2.375 08/01/2027 2,313 02/24/2016 302,280.45 300,000.00 304,065.00 4.584 2.130 2.159 08/01/2021 122 03/04/2016 1,259,457.16 1,250,000.00 1,266,937.50 4.584 2.138 2.168 08/01/2021 122 02/17/2017 352,467.46 350,000.00 354,742.50 4.584 2.317 2.350 08/01/2021 122 09/27/2017 338,425.55 305,000.00 360,930.90 5.234 2.850 2.890 08/01/2026 1,948 01/27/2016 501,162.20 500,000.00 504,070.00 2.781 2.012 2.040 08/01/2021 122 11/30/2017 55,358.54 55,000.00 56,908.50 2.971 2.416 2.450 08/01/2022 487 09/12/2019 403,003.94 400,000.00 409,284.00 2.213 2.071 2.100 08/01/2028 2,679 09/20/2019 969,910.05 990,000.00 1,011,770.10 2.263 2.505 2.539 08/01/2029 3,044 02/07/2020 1,514,973.64 1,500,000.00 1,532,985.00 2.263 2.100 2.130 08/01/2029 3,044 03/09/2020 330,382.43 320,000.00 330,064.00 1.918 1.128 1.143 08/01/2025 1,583 05/03/2018 1,509,309.41 1,500,000.00 1,561,755.00 3.500 2.927 2.967 07/01/2022 456 06/28/2016 592,460.90 525,000.00 621,479.25 6.080 2.994 3.035 02/01/2026 1,767 02/14/2018 999,169.40 995,000.00 1,088,082.25 3.160 3.028 3.070 08/01/2026 1,948 02/14/2018 751,149.53 750,000.00 812,917.50 3.040 2.959 3.000 08/01/2025 1,583 08/29/2019 387,120.76 365,000.00 399,145.75 3.160 1.913 1.940 08/01/2026 1,948 05/17/2016 511,741.59 500,000.00 524,640.00 3.570 1.878 1.904 10/01/2022 548 06/27/2016 373,287.41 365,000.00 384,706.35 3.250 1.898 1.925 02/01/2023 671 07/29/2016 1,849,008.82 1,825,000.00 1,948,625.50 2.375 1.972 1.999 02/01/2025 1,402 09/26/2016 395,514.07 385,000.00 403,972.80 3.570 1.630 1.653 10/01/2022 548 04/10/2017 262,183.19 250,000.00 285,557.50 4.000 2.739 2.777 10/01/2025 1,644 01/26/2018 1,162,883.22 1,095,000.00 1,283,110.05 4.310 2.979 3.020 10/01/2026 2,009 03/19/2018 210,106.86 200,000.00 234,358.00 4.310 3.204 3.248 10/01/2026 2,009 10/25/2018 395,413.23 390,000.00 423,317.70 3.740 3.093 3.136 10/01/2023 913 Attachment B - 13 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Date Book Value Par Value Current Market Value Rate YTM YTM 360 365 Page 14 Maturity Days To Date Maturity Municipal Bonds 373385BU6 373384PB6 373384RV0 373384RY4 373384RW8 378612AL9 378612AL9 419792DA1 419791YP7 419792NH5 419791YP7 419792NH5 419791YS1 419791YV4 419791YT9 419792NH5 544351KS7 544351KR9 544351N PO 544351 MS5 544351N Q8 544351LQ0 544351KVO 54438CYN6 544495VX9 544495VX9 544525NW4 57582PUT5 5741925C0 574193NC8 5741925D8 5741926L9 Run Date: 04/18/2021 - 02:37 1967 MUN 1980 MUN 2086 MUN 2229 MUN 2332 MUN 2109 MUN 2137 MUN 1685 MUN 1852 MUN 1944 MUN 1946 MUN 1947 MUN 1961 MUN 1981 MUN 1995 MUN 2019 MUN 1748 MUN 1879 MUN 1969 MUN 2008 MUN 2200 MUN 2213 MUN 2283 MUN 2487 MUN 1949 MUN 1965 MUN 1975 MUN 2227 MUN 1689 MUN 1762 MUN 1943 MUN 1958 MUN State of Georgia State of Georgia State of Georgia State of Georgia State of Georgia City of Glendora City of Glendora State of Hawaii State of Hawaii State of Hawaii State of Hawaii State of Hawaii State of Hawaii State of Hawaii State of Hawaii State of Hawaii City of Los Angeles City of Los Angeles City of Los Angeles City of Los Angeles City of Los Angeles City of Los Angeles City of Los Angeles Los Angeles Community College Los Angeles Dept. of WTR & PWR Los Angeles Dept. of WTR & PWR Los Angeles Dept. of WTR & PWR State of Massachusetts State of Maryland State of Maryland State of Maryland State of Maryland 10/31/2018 336,945.71 350,000.00 378,084.00 2.720 3.412 3.460 02/01/2027 2,132 11/30/2018 1,287,702.55 1,200,000.00 1,466,712.00 5.014 3.649 3.700 11/01/2027 2,405 08/29/2019 1,570,077.11 1,500,000.00 1,627,410.00 3.720 1.749 1.774 10/01 /2023 913 01/31/2020 478,543.77 425,000.00 498,010.75 4.310 1.837 1.863 10/01/2026 2,009 03/23/2020 1,063,532.18 1,000,000.00 1,115,670.00 3.820 1.889 1.915 10/01/2024 1,279 09/16/2019 1,337,605.98 1,345,000.00 1,376,338.50 2.265 2.318 2.350 06/01/2028 2,618 10/02/2019 401,032.33 400,000.00 409,320.00 2.265 2.194 2.225 06/01/2028 2,618 10/19/2016 1,079,698.73 1,045,000.00 1,136,270.30 3.150 2.431 2.465 10/01/2026 2,009 09/21/2017 229,812.28 225,000.00 233,574.75 4.800 2.071 2.100 02/01/2022 306 03/20/2018 990,170.08 1,000,000.00 1,025,550.00 1.921 2.584 2.620 10/01/2022 548 03/21/2018 360,568.65 355,000.00 368,529.05 4.800 2.761 2.800 02/01/2022 306 03/29/2018 1,483,595.25 1,500,000.00 1,538,325.00 1.921 2.663 2.700 10/01/2022 548 10/25/2018 265,575.47 250,000.00 291,295.00 5.230 3.363 3.410 02/01/2025 1,402 11/30/2018 549,945.23 500,000.00 624,335.00 5.480 3.687 3.739 02/01/2028 2,497 12/06/2018 867,551.19 800,000.00 956,768.00 5.330 3.304 3.350 02/01/2026 1,767 01/17/2019 742,230.92 750,000.00 769,162.50 1.921 2.613 2.650 10/01/2022 548 02/14/2017 1,000,657.02 1,000,000.00 1,052,910.00 2.640 2.784 2.823 09/01/2023 883 12/11/2017 1,090,748.83 1,090,000.00 1,122,460.20 2.440 2.355 2.388 09/01/2022 518 11/02/2018 291,120.79 295,000.00 324,464.60 3.300 3.530 3.579 09/01/2026 1,979 01/07/2019 1,018,161.76 1,000,000.00 1,110,260.00 3.500 3.077 3.119 09/01/2026 1,979 01/06/2020 889,302.36 840,000.00 931,148.40 3.400 2.360 2.393 09/01/2027 2,344 01/22/2020 1,029,323.89 985,000.00 1,054,580.40 3.050 2.413 2.446 09/01/2029 3,075 03/05/2020 1,082,632.92 1,000,000.00 1,092,090.00 3.150 1.519 1.541 09/01/2026 1,979 01/28/2021 1,030,761.51 1,000,000.00 976,200.00 1.806 1.432 1.452 08/01/2030 3,409 03/29/2018 1,677,704.08 1,500,000.00 1,829,220.00 5.516 3.254 3.300 07/01/2027 2,282 10/29/2018 467,143.00 425,000.00 518,279.00 5.516 3.600 3.650 07/01/2027 2,282 11/07/2018 306,917.47 300,000.00 317,466.00 5.181 3.166 3.210 07/01/2022 456 01/30/2020 295,980.36 250,000.00 306,650.00 4.910 2.331 2.363 05/01/2029 2,952 09/16/2016 496,679.17 485,000.00 503,148.70 4.300 1.534 1.555 03/01/2022 334 03/22/2017 1,000,000.00 1,000,000.00 1,019,670.00 2.250 2.219 2.250 03/15/2022 348 03/20/2018 1,319,503.49 1,280,000.00 1,381,248.00 4.400 2.633 2.670 03/01/2023 699 10/19/2018 1,727,408.11 1,690,000.00 1,901,283.80 4.200 3.413 3.461 08/01/2024 1,218 Attachment B - 14 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Date Book Value Par Value Current Market Value Rate YTM YTM 360 365 Page 15 Maturity Days To Date Maturity Municipal Bonds 5741926N5 574204WH2 5946108C4 586840ND8 62451FFK1 56781 RGU5 56781 RGT8 56781RJL2 56781RJJ7 56781 RKH9 56781 RKH9 623040GX4 623040KQ4 605581LM7 605581LM7 605581HL4 605581HL4 6055805W5 6055805W 605581LJ4 630337AL7 644682M37 64985HWS2 6500357D4 64986DEE1 649791CN8 649791 CN8 649791PQ7 649791PS3 672240WY0 672240WY0 672240WY0 Run Date: 04/18/2021 - 02:37 2184 MUN 2134 MUN 2002 MUN 2104 MUN 1348 MUN 1858 MUN 1973 MUN 2084 MUN 2287 MUN 2495 MUN 2499 MUN 1489 MUN 2208 MUN 1968 MUN 1972 MUN 2087 MUN 2090 MUN 2096 MUN 2189 MUN 2329 MUN 2055 MUN 1948 MUN 2007 MUN 2097 MUN 1933 MUN 2022 MUN 2024 MUN 2146 MUN 2224 MUN 2293 MUN 2307 MUN 2313 MUN State of Maryland State of Maryland - Dept/Trans State of Michigan Menlo Park City School Dist. Mtn. View-Whisman School Dist. Marin Community College Dist. Marin Community College Dist. Marin Community College Dist. Marin Community College Dist. Marin Community College Dist. Marin Community College Dist. Mt. San Antonio Community Coll Mt. San Antonio Community Coll State of Mississippi State of Mississippi State of Mississippi State of Mississippi State of Mississippi State of Mississippi State of Mississippi City of Napa Solid Waste State of New Hampshire New York St Envrnmntl Facs New York State Urban Dev Corp. New York State Envrnmntl Corp New York State Envrnmntl Corp New York State Envrnmntl Corp New York State Envrnmntl Corp New York State Envrnmntl Corp City of Oakland City of Oakland City of Oakland 12/16/2019 545,336.30 500,000.00 575,035.00 4.350 2.089 2.118 08/01/2025 1,583 10/15/2019 1,053,619.06 1,000,000.00 1,088,620.00 4.450 1.893 1.920 06/15/2023 805 12/21/2018 837,911.63 825,000.00 850,030.50 3.850 3.452 3.500 05/15/2026 1,870 10/08/2019 1,000,000.00 1,000,000.00 1,041,590.00 2.214 2.183 2.214 07/01/2027 2,282 07/24/2014 500,335.73 500,000.00 504,295.00 2.973 2.893 2.933 08/01/2021 122 09/28/2017 512,133.62 500,000.00 557,025.00 3.272 2.791 2.830 08/01/2027 2,313 11/05/2018 118,171.52 120,000.00 132,405.60 3.172 3.452 3.500 08/01/2026 1,948 08/29/2019 270,925.32 250,000.00 279,387.50 3.330 1.874 1.900 08/01/2027 2,313 03/06/2020 359,135.75 310,000.00 364,485.60 5.000 1.193 1.210 08/01/2025 1,583 02/25/2021 1,000,000.00 1,000,000.00 958,400.00 1.451 1.431 1.451 08/01/2030 3,409 02/25/2021 707,541.34 710,000.00 680,464.00 1.451 1.470 1.490 08/01/2030 3,409 10/26/2015 1,379,370.53 1,335,000.00 1,449,102.45 4.103 2.490 2.525 08/01/2023 852 02/04/2020 230,000.00 230,000.00 241,697.80 2.569 2.533 2.569 08/01/2029 3,044 11/07/2018 1,523,698.28 1,500,000.00 1,708,185.00 3.751 3.377 3.424 11/01/2026 2,040 11/07/2018 507,287.47 500,000.00 569,395.00 3.751 3.401 3.449 11/01/2026 2,040 08/30/2019 781,815.07 750,000.00 812,340.00 2.987 1.745 1.770 12/01/2024 1,340 09/04/2019 520,531.00 500,000.00 541,560.00 2.987 1.783 1.807 12/01/2024 1,340 09/09/2019 167,910.18 150,000.00 175,599.00 4.681 1.888 1.914 11/01/2025 1,675 12/19/2019 270,353.21 250,000.00 285,965.00 4.511 2.079 2.108 11/01/2024 1,310 03/20/2020 1,043,884.21 1,000,000.00 1,080,670.00 3.408 1.626 1.649 11/01/2023 944 08/08/2019 598,830.83 595,000.00 620,114.95 2.200 1.968 1.996 08/01/2024 1,218 03/22/2018 1,502,191.64 1,500,000.00 1,507,890.00 3.500 2.544 2.580 06/01/2021 61 01/04/2019 439,402.87 450,000.00 469,687.50 2.120 2.860 2.900 07/15/2024 1,201 09/09/2019 731,289.20 700,000.00 755,097.00 3.070 2.071 2.100 03/15/2026 1,809 02/15/2018 1,994,934.85 2,000,000.00 2,048,060.00 2.438 2.624 2.661 06/15/2022 440 01/22/2019 1,034,150.10 1,000,000.00 1,082,010.00 4.690 2.752 2.791 03/01/2023 699 02/08/2019 1,034,193.44 1,000,000.00 1,082,010.00 4.690 2.751 2.790 03/01/2023 699 10/31/2019 1,501,613.53 1,500,000.00 1,577,910.00 2.120 2.063 2.091 02/15/2025 1,416 01/30/2020 592,662.65 580,000.00 611,720.20 2.360 1.933 1.960 02/15/2027 2,146 03/09/2020 1,579,929.81 1,500,000.00 1,540,980.00 2.110 1.436 1.456 01/15/2030 3,211 03/13/2020 1,554,387.39 1,500,000.00 1,540,980.00 2.110 1.638 1.661 01/15/2030 3,211 03/16/2020 1,065,603.49 1,080,000.00 1,109,505.60 2.110 2.247 2.279 01/15/2030 3,211 Attachment B - 15 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Date Book Value Par Value Current Market Value Rate YTM YTM 360 365 Page 16 Maturity Days To Date Maturity Municipal Bonds 672240WX2 677765GY9 677765GY9 677765HA0 677765GZ6 677522HZ0 677522JB1 677522JB1 6775207G7 677521CT1 685585FD8 68609BGH4 68607LXQ5 68608USE7 68607LXQ5 68609TDT2 68607LXQ5 68607LXQ5 68609BXT9 68609TVS4 69511AAS3 69511AAT1 702274CP4 697379UE3 697379UE3 697379UE3 697379UE3 697379UE3 757710UE6 76222RYN6 76222RXB3 76222RXB3 Run Date: 04/18/2021 - 02:37 2316 MUN 2165 MUN 2175 MUN 2179 MUN 2341 MUN 1550 MUN 1688 MUN 1742 MUN 1832 MUN 2308 MUN 1910 MUN 1682 MUN 1974 MUN 2003 MUN 2015 MUN 2223 MUN 2230 MUN 2266 MUN 2310 MUN 2378 MUN 2138 MUN 2139 MUN 1985 MUN 1192 MUN 1193 MUN 1195 MUN 1437 MUN 1610 MUN 2388 MUN 2192 MUN 2219 MUN 2239 MUN City of Oakland Ohlone Community College Distr Ohlone Community College Distr Ohlone Community College Distr Ohlone Community College Distr State of Ohio State of Ohio State of Ohio State of Ohio State of Ohio Orchard School District State of Oregon State of Oregon State of Oregon State of Oregon State of Oregon State of Oregon State of Oregon State of Oregon State of Oregon City of Pacifica City of Pacifica Pasadena CA Public Finance Aut Palo Alto Unified School Dist. Palo Alto Unified School Dist. Palo Alto Unified School Dist. Palo Alto Unified School Dist. Palo Alto Unified School Dist. Redondo Beach Unified School D State of Rhode Island State of Rhode Island State of Rhode Island 03/16/2020 1,488,092.48 1,500,000.00 1,538,130.00 2.070 2.151 2.181 01/15/2029 2,846 11/22/2019 597,697.77 600,000.00 628,362.00 2.237 2.271 2.303 08/01/2027 2,313 12/06/2019 278,011.81 280,000.00 293,235.60 2.237 2.327 2.360 08/01/2027 2,313 12/11/2019 964,381.27 970,000.00 999,070.90 2.337 2.382 2.415 08/01/2029 3,044 05/08/2020 1,217,994.43 1,185,000.00 1,235,007.00 2.287 1.849 1.875 08/01/2028 2,679 03/09/2016 1,500,000.00 1,500,000.00 1,501,545.00 1.570 1.548 1.569 05/01/2021 30 09/13/2016 805,025.13 800,000.00 828,696.00 2.110 1.764 1.788 05/01/2023 760 01/31/2017 1,984,273.33 2,000,000.00 2,071,740.00 2.110 2.485 2.520 05/01/2023 760 06/30/2017 962,366.33 900,000.00 1,020,906.00 4.971 2.416 2.450 04/01/2024 1,096 03/13/2020 589,994.85 500,000.00 607,855.00 5.262 1.710 1.734 09/01/2026 1,979 01/25/2018 198,646.15 200,000.00 212,930.00 3.125 3.208 3.253 08/01/2027 2,313 08/29/2016 575,593.43 570,000.00 584,649.00 2.500 1.528 1.550 05/01/2022 395 11/06/2018 552,476.83 500,000.00 610,255.00 5.892 3.516 3.565 06/01/2027 2,252 12/21/2018 296,238.30 300,000.00 313,035.00 2.877 3.156 3.200 08/01/2025 1,583 01/16/2019 499,201.80 445,000.00 543,126.95 5.892 3.537 3.587 06/01/2027 2,252 01/30/2020 596,399.00 570,000.00 618,387.30 3.227 1.641 1.664 05/01/2024 1,126 01/31/2020 585,326.25 495,000.00 604,152.45 5.892 2.583 2.619 06/01/2027 2,252 02/24/2020 1,189,060.53 1,000,000.00 1,220,510.00 5.892 2.482 2.517 06/01/2027 2,252 03/13/2020 385,617.85 350,000.00 387,033.50 3.080 1.302 1.320 05/01/2027 2,221 07/02/2020 361,617.38 355,000.00 349,209.95 1.672 1.433 1.452 06/01/2030 3,348 10/23/2019 1,017,301.10 1,015,000.00 1,076,478.55 2.563 2.469 2.503 06/01/2025 1,522 10/23/2019 580,408.29 580,000.00 615,815.00 2.663 2.611 2.647 06/01/2026 1,887 12/06/2018 668,051.52 665,000.00 711,982.25 3.438 3.205 3.250 12/01/2023 974 05/10/2013 2,002,323.81 2,000,000.00 2,013,500.00 2.441 2.031 2.060 08/01/2021 122 05/13/2013 1,802,091.36 1,800,000.00 1,812,150.00 2.441 2.031 2.060 08/01/2021 122 05/15/2013 1,992,189.27 1,990,000.00 2,003,432.50 2.441 2.051 2.080 08/01/2021 122 01/27/2015 200,230.17 200,000.00 201,350.00 2.441 2.041 2.070 08/01/2021 122 05/12/2016 1,002,841.30 1,000,000.00 1,006,750.00 2.441 1.528 1.550 08/01/2021 122 08/06/2020 763,066.15 750,000.00 731,482.50 1.660 1.439 1.459 08/01/2030 3,409 12/20/2019 259,578.32 260,000.00 268,954.40 2.000 2.231 2.262 01/15/2025 1,385 01/27/2020 1,609,727.85 1,500,000.00 1,623,180.00 3.250 2.077 2.106 04/01/2028 2,557 02/06/2020 593,506.71 550,000.00 595,166.00 3.250 1.990 2.018 04/01/2028 2,557 Attachment B - 16 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Date Book Value Par Value Current Market Value Rate YTM YTM 360 365 Page 17 Maturity Days To Date Maturity Municipal Bonds 752147HH4 757889EH9 757889EG1 801315KU5 796720NC0 796720NV8 801546PH9 801546PJ5 80168NEL9 80168ACV7 80181PCT2 80181PCU9 80181PCV7 80181PCW5 817409N35 797646NL6 797646NC6 797646T48 797646T55 797646T48 797646ND4 7976466C5 79772EBC2 79772ECL1 79772ECJ6 797669XU7 797669XU7 797669XU7 797669XW3 826239GD1 798189PK6 798189QA7 Run Date: 04/18/2021 - 02:37 2522 MUN 2130 MUN 2253 MUN 2385 MUN 2166 MUN 2365 MUN 1897 MUN 1899 MUN 1964 MUN 2181 MUN 1906 MUN 1907 MUN 1908 MUN 1909 MUN 2320 MUN 1441 MUN 1509 MUN 1711 MUN 1712 MUN 1839 MUN 2014 MUN 2148 MUN 1937 MUN 2132 MUN 2309 MUN 1938 MUN 1939 MUN 2018 MUN 2029 MUN 2501 MUN 1966 MUN 2105 MUN Rancho Santiago Comm College D Redwood City School District Redwood City School District Santa Barbara Unified School D San Bernardino Cmty College Di San Bernardino Cmty College Di County of Santa Clara County of Santa Clara Santa Clara Vly Transportation Santa Clara Valley Water Dist. Santa Cruz County Capital Fin. Santa Cruz County Capital Fin. Santa Cruz County Capital Fin. Santa Cruz County Capital Fin. Sequoia Union High School Dist City & County of San Francisco City & County of San Francisco City & County of San Francisco City & County of San Francisco City & County of San Francisco City & County of San Francisco City & County of San Francisco San Francisco Cmnty Facs Dist San Francisco Cmnty Facs Dist San Francisco Cmnty Facs Dist SF Bay Area Rapid Transit Dist SF Bay Area Rapid Transit Dist SF Bay Area Rapid Transit Dist SF Bay Area Rapid Transit Dist Sierra Joint Com. College Dist San Jose Evergreen Cmnty Colll San Jose Evergreen Cmnty Colll 03/29/2021 450,000.00 450,000.00 447,939.00 0.634 0.625 0.633 09/01/2024 1,249 10/16/2019 1,000,000.00 1,000,000.00 1,042,700.00 2.284 2.252 2.284 08/01/2027 2,313 02/13/2020 1,117,423.79 1,095,000.00 1,141,307.55 2.159 1.727 1.751 08/01/2026 1,948 07/21/2020 495,649.32 490,000.00 473,898.60 1.653 1.483 1.504 08/01/2029 3,044 12/12/2019 1,500,000.00 1,500,000.00 1,569,150.00 2.590 2.554 2.590 08/01/2028 2,679 07/07/2020 2,000,000.00 2,000,000.00 1,965,440.00 1.848 1.822 1.848 08/01/2029 3,044 01/11/2018 1,340,866.71 1,340,000.00 1,401,117.40 2.500 2.436 2.470 08/01/2023 852 01/12/2018 1,460,000.00 1,460,000.00 1,549,439.60 2.680 2.643 2.680 08/01/2024 1,218 10/29/2018 1,400,000.00 1,400,000.00 1,400,000.00 4.649 3.008 3.050 04/01/2021 0 12/12/2019 1,553,381.56 1,555,000.00 1,622,518.10 2.434 2.416 2.450 06/01/2028 2,618 01/25/2018 458,205.63 465,000.00 489,235.80 2.500 2.968 3.010 06/01/2024 1,157 01/25/2018 459,820.15 465,000.00 496,689.75 2.750 3.008 3.050 06/01/2025 1,522 01/25/2018 466,809.72 470,000.00 506,871.50 3.000 3.107 3.150 06/01/2026 1,887 01/25/2018 271,363.48 275,000.00 287,534.50 3.000 3.205 3.250 06/01/2027 2,252 03/18/2020 405,467.16 400,000.00 415,152.00 1.735 1.381 1.400 07/01/2025 1,552 02/09/2015 369,872.17 360,000.00 379,677.60 4.950 2.416 2.450 06/15/2022 440 11/27/2015 1,084,569.10 1,000,000.00 1,182,730.00 5.450 3.067 3.110 06/15/2025 1,536 11/01/2016 2,108,182.86 2,105,000.00 2,213,554.85 2.290 2.219 2.249 06/15/2025 1,536 11/01/2016 244,770.70 245,000.00 257,529.30 2.390 2.376 2.410 06/15/2026 1,901 07/14/2017 226,278.41 230,000.00 241,861.10 2.290 2.682 2.720 06/15/2025 1,536 01/16/2019 1,566,155.01 1,420,000.00 1,719,506.40 5.600 3.304 3.350 06/15/2026 1,901 10/31/2019 1,097,908.45 1,120,000.00 1,123,662.40 2.100 2.337 2.369 06/15/2029 2,997 03/02/2018 670,813.14 680,000.00 738,099.20 3.250 3.451 3.499 09/01/2027 2,344 10/11/2019 381,661.95 350,000.00 390,278.00 3.648 2.398 2.431 09/01/2029 3,075 03/13/2020 144,629.46 130,000.00 142,812.80 3.468 1.577 1.599 09/01/2027 2,344 03/07/2018 2,099,290.47 2,100,000.00 2,111,298.00 2.387 2.494 2.528 07/01/2021 91 03/07/2018 1,499,481.93 1,500,000.00 1,508,070.00 2.387 2.497 2.531 07/01/2021 91 01/17/2019 874,593.88 875,000.00 879,707.50 2.387 2.544 2.579 07/01/2021 91 02/25/2019 199,622.41 200,000.00 209,674.00 2.621 2.672 2.710 07/01/2023 821 03/09/2021 585,000.00 585,000.00 566,139.60 1.445 1.425 1.445 08/01/2029 3,044 10/29/2018 315,000.00 315,000.00 350,957.25 3.728 3.676 3.727 09/01/2027 2,344 10/01/2019 500,000.00 500,000.00 522,555.00 2.350 2.317 2.350 08/01/2028 2,679 Attachment B - 17 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Date Book Value Par Value Current Market Value Rate YTM YTM 360 365 Page 18 Maturity Days To Date Maturity Municipal Bonds 798186C83 798186N81 802385QW7 802385RC0 802385RV8 802385RT3 799017KV9 799017UW6 799017UW6 799017VM7 83412PFQ0 839278JM1 839278KC1 839278KB3 839278KA5 839278JZ2 799289MR1 867578UT1 867578US3 892404CN2 880541XY8 880541XXO 880541XXO 880541 QU4 882723PP8 882722VJ7 882723EN5 882722VH1 8827237P8 8827237T0 8827237T0 8827237N3 Run Date: 04/18/2021 - 02:37 1435 MUN 2518 MUN 2025 MUN 2091 MUN 2481 MUN 2482 MUN 1518 MUN 1902 MUN 1940 MUN 2178 MUN 2176 MUN 1914 MUN 2161 MUN 2162 MUN 2163 MUN 2164 MUN 2150 MUN 2100 MUN 2101 MUN 2493 MUN 1673 MUN 1674 MUN 1676 MUN 2001 MUN 1482 MUN 1708 MUN 1855 MUN 2013 MUN 2195 MUN 2225 MUN 2255 MUN 2311 MUN San Jose Unified School Dist. San Jose Unified School Dist. Santa Monica Cmnty College Dis Santa Monica Cmnty College Dis Santa Monica Cmnty College Dis Santa Monica Cmnty College Dis San Mateo Union High School Dt San Mateo Union High School Dt San Mateo Union High School Dt San Mateo Union High School Dt Solano Cnty Community Clg Dist South Pasadena Unified School South Pasadena Unified School South Pasadena Unified School South Pasadena Unified School South Pasadena Unified School San Rafael City High Sch Distr Sunnyvale Elementary Sch Distr Sunnyvale Elementary Sch Distr Tracy Unified School District State of Tennessee State of Tennessee State of Tennessee State of Tennessee State of Texas State of Texas State of Texas State of Texas State of Texas State of Texas State of Texas State of Texas 01/29/2015 577,595.82 580,000.00 609,348.00 2.500 2.663 2.700 08/01/2023 852 03/15/2021 991,823.86 1,000,000.00 986,810.00 0.558 0.739 0.750 08/01/2025 1,583 02/19/2019 215,427.92 215,000.00 222,748.60 2.908 2.714 2.752 08/01/2022 487 09/05/2019 346,002.13 315,000.00 354,145.05 3.472 1.972 2.000 08/01/2028 2,679 01/22/2021 578,687.66 570,000.00 560,064.90 1.696 1.499 1.520 08/01/2030 3,409 01/22/2021 616,682.33 600,000.00 593,148.00 1.496 1.085 1.100 08/01/2028 2,679 01/19/2016 180,454.14 180,000.00 181,728.00 2.720 2.046 2.075 09/01/2021 153 01/16/2018 995,012.79 1,000,000.00 1,069,230.00 2.699 2.786 2.825 09/01/2025 1,614 03/09/2018 988,163.60 1,000,000.00 1,069,230.00 2.699 2.959 3.000 09/01/2025 1,614 12/11/2019 1,585,666.52 1,565,000.00 1,604,031.10 2.542 2.311 2.343 09/01/2028 2,710 12/09/2019 1,166,614.10 1,150,000.00 1,200,117.00 2.717 2.462 2.496 08/01/2028 2,679 02/15/2018 179,016.41 180,000.00 195,413.40 3.000 3.057 3.100 08/01/2027 2,313 12/12/2019 434,046.58 370,000.00 455,177.70 5.000 2.598 2.634 08/01/2029 3,044 12/12/2019 289,464.14 250,000.00 304,795.00 5.000 2.549 2.584 08/01/2028 2,679 12/12/2019 165,468.58 145,000.00 174,803.30 5.000 2.500 2.534 08/01/2027 2,313 12/12/2019 439,479.10 390,000.00 463,234.20 5.000 2.378 2.411 08/01/2026 1,948 11/13/2019 1,755,000.00 1,755,000.00 1,821,461.85 1.965 1.938 1.965 08/01/2024 1,218 09/19/2019 135,000.00 135,000.00 138,017.25 2.190 2.157 2.187 09/01/2028 2,710 09/19/2019 135,000.00 135,000.00 138,014.55 2.090 2.061 2.090 09/01/2027 2,344 02/08/2021 507,291.19 500,000.00 479,240.00 1.644 1.437 1.457 08/01/2029 3,044 08/25/2016 1,008,005.37 1,000,000.00 1,040,090.00 2.116 1.923 1.950 08/01/2026 1,948 08/25/2016 1,659,541.66 1,650,000.00 1,724,250.00 2.066 1.893 1.920 08/01/2025 1,583 08/25/2016 704,047.98 700,000.00 731,500.00 2.066 1.893 1.920 08/01/2025 1,583 12/20/2018 210,182.92 205,000.00 226,221.60 3.728 2.860 2.900 08/01/2024 1,218 10/14/2015 923,026.62 920,000.00 931,224.00 2.589 1.864 1.890 10/01/2021 183 10/19/2016 111,898.86 110,000.00 113,842.30 3.673 1.825 1.850 04/01/2022 365 09/22/2017 260,111.88 250,000.00 260,287.50 3.832 2.747 2.785 08/01/2025 1,583 01/11/2019 1,000,000.00 1,000,000.00 1,000,000.00 3.523 3.503 3.552 04/01/2021 0 12/23/2019 1,566,444.95 1,500,000.00 1,643,700.00 3.051 1.975 2.003 10/01/2025 1,644 01/30/2020 1,032,960.36 940,000.00 1,064,315.00 3.521 2.191 2.221 10/01/2029 3,105 02/14/2020 1,390,047.82 1,265,000.00 1,432,296.25 3.521 2.192 2.222 10/01/2029 3,105 03/16/2020 263,998.72 250,000.00 270,147.50 2.899 1.231 1.248 10/01/2024 1,279 Attachment B - 18 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Current Date Book Value Par Value Market Value Rate YTM YTM 360 365 Page 19 Maturity Days To Date Maturity Municipal Bonds 91412GQG3 2077 MUN University of California 08/26/2019 1,563,579.92 1,500,000.00 1,631,415.00 3.050 1.930 1.957 05/15/2025 1,505 91412GQG3 2095 MUN University of Califomia 09/09/2019 1,047,870.97 1,000,000.00 1,087,610.00 3.050 1.797 1.821 05/15/2025 1,505 917542QR6 1731 MUN State of Utah 01/04/2017 638,439.50 610,000.00 652,541.40 4.554 2.904 2.944 07/01/2024 1,187 917542QU9 1990 MUN State of Utah 11/29/2018 1,000,878.76 1,000,000.00 1,007,840.00 3.369 2.959 3.000 07/01/2021 91 917542QV7 2306 MUN State of Utah 03/13/2020 1,594,169.58 1,500,000.00 1,612,920.00 3.539 1.948 1.975 07/01/2025 1,552 93974DHW1 1672 MUN State of Washington 08/08/2016 253,857.09 250,000.00 258,455.00 2.740 1.504 1.524 08/01/2022 487 93974CPH7 1721 MUN State of Washington 12/05/2016 528,594.79 515,000.00 545,091.45 4.636 2.465 2.500 08/01/2022 487 93974CPG9 1778 MUN State of Washington 04/12/2017 1,511,771.47 1,500,000.00 1,521,120.00 4.586 2.081 2.110 08/01/2021 122 93974CRC6 1802 MUN State of Washington 05/23/2017 517,700.39 485,000.00 550,547.75 4.669 2.416 2.450 08/01/2024 1,218 93974CRC6 2196 MUN State of Washington 12/24/2019 542,195.53 500,000.00 567,575.00 4.669 1.978 2.005 08/01/2024 1,218 97705LA49 2000 MUN State of Wisconsin 12/19/2018 503,468.81 500,000.00 501,285.00 3.800 3.076 3.119 05/01/2022 395 Subtotal and Average 164,753,646.99 160, 735, 000.00 170, 573,441.45 2.334 2.367 1,568 Supranationals (World Bank) Bonds 4581X0CZ9 1978 IADB Inter -American Dev. Bank 11/09/2018 1,471,470.26 1,500,000.00 1,532,970.00 1.750 3.106 3.150 09/14/2022 531 459056LD7 1976 IBRD Intl Bk Recon & Development 11/08/2018 1,612,168.83 1,500,000.00 1,698,150.00 7.625 3.111 3.155 01/19/2023 658 459058GL1 1982 IBRD Intl Bk Recon & Development 11/27/2018 998,608.59 1,000,000.00 1,065,220.00 3.000 3.018 3.060 09/27/2023 909 45950VNF9 2106 IFC Intl Bk Recon & Development 09/20/2019 1,500,000.00 1,500,000.00 1,506,900.00 1.700 1.676 1.700 09/20/2024 1,268 459058JL8 2470 IBRD Intl Bk Recon & Development 01/08/2021 1,500,853.96 1,500,000.00 1,471,965.00 0.500 0.480 0.487 10/28/2025 1,671 459058JS3 2492 IBRD Intl Bk Recon & Development 02/10/2021 1,500,000.00 1,500,000.00 1,474,440.00 0.650 0.641 0.650 02/10/2026 1,776 45905U5Y6 2497 IBRD Intl Bk Recon & Development 02/18/2021 1,500,000.00 1,500,000.00 1,468,065.00 0.600 0.591 0.600 02/18/2026 1,784 459058JL8 2498 IBRD Intl Bk Recon & Development 02/18/2021 1,493,241.94 1,500,000.00 1,471,965.00 0.500 0.591 0.600 10/28/2025 1,671 459058JL8 2510 IBRD Intl Bk Recon & Development 03/01/2021 1,479,950.21 1,500,000.00 1,471,965.00 0.500 0.787 0.798 10/28/2025 1,671 45950VNR3 2217 IFC International Finance Corp. 01/27/2020 1,266,000.00 1,266,000.00 1,270,658.88 1.625 2.186 2.216 01/15/2025 1,385 45950VPE0 2441 IFC International Finance Corp. 10/30/2020 1,000,000.00 1,000,000.00 977,610.00 0.250 0.497 0.504 10/15/2025 1,658 45950VPH3 2454 IFC International Finance Corp. 11/30/2020 1,500,000.00 1,500,000.00 1,473,045.00 0.250 0.683 0.692 11/15/2025 1,689 45950VPJ9 2483 IFC International Finance Corp. 01/25/2021 1,505,056.42 1,500,000.00 1,465,170.00 0.580 0.501 0.508 01/15/2026 1,750 45950VPJ9 2502 IFC International Finance Corp. 02/11/2021 1,503,527.69 1,500,000.00 1,465,170.00 0.580 0.522 0.530 01/15/2026 1,750 45950VPS9 2503 IFC International Finance Corp. 02/26/2021 1,490,963.34 1,500,000.00 1,472,625.00 0.500 0.616 0.625 02/26/2026 1,792 45950VPT7 2514 IFC International Finance Corp. 03/15/2021 2,000,000.00 2,000,000.00 1,977,280.00 0.500 0.808 0.819 03/15/2026 1,809 45950VPU4 2515 IFC International Finance Corp. 03/23/2021 1,499,462.40 1,500,000.00 1,494,765.00 0.750 0.746 0.757 03/23/2026 1,817 45950VPU4 2517 IFC International Finance Corp. 03/23/2021 1,985,405.16 2,000,000.00 1,993,020.00 0.750 0.887 0.900 03/23/2026 1,817 Run Date: 04/18/2021 - 02:37 Attachment B - 19 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment B CUSIP Investment # Issuer Fund ALL - Portfolio Listings Investments by Fund March 31, 2021 Purchase Date Book Value Current Market Value Rate YTM YTM 360 365 Page 20 Subtotal and Average 26,806,708.80 26,766,000.00 26,750,983.88 1.156 1.172 1,540 Total Investments and Average Run Date: 04/18/2021 - 02:37 560,301,843.84 553,896,391.84 Attachment B - 20 566,294,236.83 1.643 1.666 1,498 Portfolio CPA AP Fl (PRF_FI) 7.3.11 Report Ver. 7.3.11 Attachment C Investment Policy Compliance As of March 31, 2021 Investment Policy Requirements Compliance Check / Actual I General Investment Guidelines: a) The max. stated final maturity of individual securities in the portfolio should be 10 years. b) A max. of 30 percent of the par value of the portfolio shall be invested in securities with maturities beyond 5 years. c) The City shall maintain a minimum of one month's cash needs in short term investments. d) At Least $50 million shall be maintained in securities maturing in less than 2 years. Full Compliance 28.8% Full Compliance $141.5 million $47.1 million $3.8 million 101.07% Full Compliance Full Compliance Plus two managed pool accounts which provide instant liquidity: - Local Agency Investment Fund (LAIF) - maximum investment limit i $75 million - Fidelity Investments e) Should market value of the portfolio fall below 95 percent of the book value, report this fact within a reasonable time to the City Council and evaluate if there are risk of holding securities to maturity. d) Commitments to purchase securities newly introduced on the market shall be made no more than three (3) working days before pricing. f) Whenever possible, the City will obtain three or more quotations on the purchase or sale of comparable securities (excludes new issues, LAIF, City of Palo Alto bonds, money market accounts, and mutual funds). 2 U.S. Government Securities: a) There is no limit on purchase of these securities. b) Securities will not exceed 10 years maturity. Full Compliance 2.44% 3 U.S. Government Agency Securities: a) There is no limit on purchase of these securities except for: Callable and Multi -step-up securities provided that: - The potential call dates are known at the time of purchase; - the interest rates at which they "step-up" are known at the time of purchase; and - the entire face value of the security is redeemed at the call date. - No more than 25 percent of the par value of portfolio. b) Securities will not exceed 10 years maturity. Full Compliance 24.32% 4 California State, California Local Government Agencies, and other United States State Bonds: a) Having at time of investment a minimum Double A (AA/Aa2) rating as provided by a nationally recognized rating service (e.g., Moody's, Fitch, and/or Standard and Poor's). b) May not exceed 30 percent of the par value of the portfolio. Full Compliance 29.27% 5 Certificates of Deposit (CD): a) May not exceed 20 percent of the par value of the portfolio; b) No more than 10 percent of the par value of the portfolio in collateralized CDs in any institution. c) Purchase collateralized deposits only from federally insured large banks that are rated by a nationally recognized rating agency (e.g. Moody's, Fitch, and/or Standard & Poor's). d) For non -rated banks, deposit should be limited to amounts federally insured (FDIC) e) Rollovers are not permitted without specific instruction from authorized City staff. Full Compliance None Held 6 Banker's Acceptance Notes (BA): a) No more than 30 percent of the par value of the portfolio. b) Not to exceed 180 days maturity. c) No more than $5 million with any one institution. Full Compliance None Held Attachment C - 1 Attachment C Investment Policy Compliance As of March 31, 2021 Investment Policy Requirements Compliance Check / Actual 7 Commercial Paper: a) No more than 15 percent of the par value of the portfolio. b) Having highest letter or numerical rating from a nationally recognized rating service. c) Not to exceed 270 days maturity. d) No more than $3 million or 10 percent of the outstanding commercial paper of any one institution, whichever is lesser. Full Compliance None Held 8 Short -Term Repurchase Agreement (REPO): a) Not to exceed 1 year. b) Market value of securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities. Full Compliance None Held 9 Money Market Deposit Accounts a) Liquid bank accounts which seek to maintain a net asset value of $1.00. Full Compliance 10 Mutual Funds: a) No more than 20 percent of the par value of the portfolio. b) No more than 10 percent of the par value with any one institution. Full Compliance None Held 11 Negotiable Certificates of Deposit (NCD): a) No more than 20 percent of the par value of the portfolio. b) No more than $5 million in any one institution. Full Compliance 6.73% Federally Insured 12 Medium -Term Corporate Notes: a) No more than 10 percent of the par value of the portfolio. b) Not to exceed 5 years maturity. c) Securities eligible for investment shall have a minimum rating of AA or Aa2 from a nationally recognized rating service. d) No more than $5 million of the par value may be invested in securities of any single issuer, other than the U.S. Government, its agencies and instrumentality. e) If securities owned by the City are downgraded by either rating agencies to a level below AA it shall be the City's policy to review the credit situation and make a determination as to whether to sell or retain such securities. Full Compliance 5.06% 13 Supranational Organizations Securities: a) Securities will not exceed 5 years maturity b) No more than 20 percent of the par value of the portfolio. c) No more than 10 percent in any one institution. d) Securities eligible for investment shall have a minimum rating of AA or Aa2 from a nationally recognized rating service. Full Compliance 4.84% 14 Prohibited Investments: a) Reverse Repurchase Agreements b) Derivatives as defined in Appendix B of the Investment Policy Full Compliance None Held 15 All securities shall be delivered to the City's safekeeping custodian, and held in the name of the City, with the exception of : - Certificates of Deposit, Mutual Funds, and Local Agency Investment Fund (LAIF) Full Compliance Attachment C - 2 CVTY 0 PALO ALTO City of Palo Alto (ID # 12070) City Council Staff Report Report Type: Informational Report Meeting Date: 5/3/2021 Summary Title: Fiscal Year 2020 Demand Side Management Report Title: Informational Report on the Fiscal Year 2020 Demand Side Management From: City Manager Lead Department: Utilities Recommendation This memo and the attached report present the achievements of Demand Side Management (DSM) programs implemented by the City of Palo Alto Utilities (CPAU) during Fiscal Year (FY) 2020, as presented to the Utility Advisory Commission at its April 7, 2021 meeting. This item is for Council's information and no action is required. Executive Summary The FY 2020 DSM Annual Report provides updates on the achievements of CPAU's electric, natural gas, and water efficiency programs, as well as locally -sited solar photovoltaic (PV), solar water heating program and sustainability-related programs. CPAU fell short of its energy and water efficiency goals for FY 2020 given challenges launching new programs and program impacts from shelter in place orders due to the Covid-19 pandemic. Despite achieving savings below targets, all three efficiency portfolios were cost- effective. Staff is exploring ways to increase expenditures to increase savings, while still maintaining cost-effective efficiency portfolios. Background As a municipal utility that delivers electric, gas and water services to customers in its service territory, CPAU is subject to state laws that govern resource conservation and related expenditures. Key legislation that affects CPAU includes: Assembly Bill (AB) 1890 (1996) requires publicly owned electric utility (POUs) to establish a public benefit charge of 2.85% of revenue to fund any or all of the following "public benefit" programs: • Cost-effective, DSM services to promote energy -efficiency and energy conservation. City of Palo Alto Page 1 • New investment in renewable energy resources and technologies consistent with existing statutes and regulations that promote those resources and technologies. • Research, development, and demonstration programs in the public interest which advance science, or a technology not being adequately provided for by competitive and regulated markets. • Services for low-income electricity customers such as targeted energy -efficiency installations. Senate Bill (SB) 1037 (2005) requires each POU, in procuring energy, to first acquire all available energy efficiency and demand reduction resources that are cost-effective, reliable and feasible. AB 2021 (2006), as amended by AB 2227 (2012), requires POUs to develop annual electric efficiency targets over ten years based on all potentially achievable cost-effective energy savings, update the goals every four years, and provide annual reports to their customers and the California Energy Commission. City of Palo Alto adopted its first ten-year electric and gas efficiency targets in 2007 and has since updated these goals in 2010, 2012, and 2017. Staff presented the latest set of proposed electric efficiency goals to the Utilities Advisory Commission on March 3 and will be bringing these goals to Council for adoption on May 3. SB 1 (2006) requires all POUs to adopt, implement and finance a solar initiative program to encourage the installation of residential and commercial solar energy systems. AB 1470 (2007) requires each POU providing gas service to retail end -use gas customers to adopt, implement and finance a solar water heating system incentive program. SBx7-7 (2009) requires water suppliers to reduce the state average per capita daily water consumption by 20% by December 31, 2020. This requirement is incorporated in the 2015 Urban Water Management Plan, adopted by California's urban water suppliers including Palo Alto. SB 350 (2015) sets targets for utilities of 50% renewable electricity retail sales and double the energy efficiency savings in electricity and natural gas, both by 2030. The law grants compliance flexibility for publicly owned utilities that achieve 50% or more of retail sales from certain large hydroelectric power. Discussion CPAU offers incentives and education programs for customers to encourage energy and water efficiency, customer -owned renewable generation, and enrollment in voluntary renewable energy programs. The table below summarizes the FY 2020 goals and achievements. As shown, the achievements for energy and water efficiency fell short of the goals set for FY 2020 due to the pandemic. City of Palo Alto Page 2 Table 1: Goals versus Achievements Resource FY 2020 Savings Goals (% of load) FY 2020 Savings Achieved (% of load) FY 2020 Savings Achieved Electricity 0.80% 0.27% 2,305 MWh Gas 1.10% 0.23% 61,203 therms Water 0.91% 0.45% 21,144 CCF Despite not meeting the efficiency savings goals, the portfolio of programs generated cost- effective savings across all three utilities. More information on this can be found in the report. CPAU developed a range of marketing campaigns in FY 2020 to promote gas, electric, and water efficiency programs and increase public engagement. Promotional methods include community outreach events, print ads in local publications, utility bill inserts, messaging on bills and envelopes, website, email newsletters, videos for the web and local cable television channels, and the use of social media (Twitter/Facebook/NextDoor/Videos). The attached DSM Report provides details about CPAU's FY 2020 DSM programs including costs and resource savings by program and by end use, as well as information on sustainability programs and customer satisfaction. Stakeholder Engagement CPAU receives input from different customer segments on its customer program offerings via email, phone calls, public webinars, workshops, as well as customer surveys. Such customer input plays an important role in shaping the composition and design of CPAU's energy efficiency and sustainability programs. This report was presented to the Utility Advisory Commission at its April 7, 2021 meeting and can be viewed here: https://cityofpaloaIto.org/civicax/filebank/blobdload.aspx?BIobID=80824 Environmental Review The Demand Side Management Report is not subject to review under the California Environmental Quality Act since receiving this report will have no foreseeable direct or indirect physical change in the environment and therefore does not meet the definition of a Project under Public Resources Code section 21065 and Title 14 Cal. Code Regs. section 15378(b)(5). Attachments: • Attachment A: FY 2020 Annual Report City of Palo Alto Page 3 Attachment A Fiscal Year 2020 Demand Side Management Report 0a` CITY OF PALOUTILITIES ALTO OVERVIEW: The City of Palo Alto Utilities (CPAU) is the only city -owned utility in California that operates its own utilities for electric, natural gas, water, fiber optic, storm drain, wastewater and refuse services. We have been providing quality services to the citizens and businesses of Palo Alto since 1896. MISSION: To provide safe, reliable, environmentally sustainable and cost-effective services. STRATEGIC DIRECTION: At CPAU, our people empower tomorrow's ambitions while caring for today's needs. We make this possible with our outstanding professional workforce, leading through collaboration and optimizing resources to ensure a sustainable and resilient Palo Alto. PRIORITIES: Workforce: We must create a vibrant and competitive environment that attracts, retains, and invests in a skilled and engaged workforce. Collaboration: We must collaborate with internal teams and external stakeholders to achieve our shared objectives of enhanced communication, coordination, education, and delivery of services. Technology: We must invest in and utilize technology to enhance the customer experience and maximize operational efficiency. Financial Efficiency and Resource Optimization: We must manage our finances optimally and use resources efficiently to meet our customers' service priorities. Fiscal Year 2020 Demand Side Management Report TABLE OF CONTENTS EXECUTIVE SUMMARY 3 1 ELECTRIC EFFICIENCY ACHIEVEMENTS 5 2 GAS EFFICIENCY ACHIEVEMENTS 9 3 WATER EFFICIENCY PROGRAMS 13 4 SUSTAINABLE ENERGY PROGRAMS 16 5 CUSTOMER SATISFACTION 19 APPENDIX A: PROGRAM DESCRIPTIONS 22 APPENDIX B: FY 2020 ACHIEVEMENTS BY DSM PROGRAM 27 APPENDIX C: HISTORICAL DSM PROGRAM EXPENDITURES 30 APPENDIX D: CITY POLICIES/PLANS AND STATE MANDATES IMPACTING DSM PROGRAM GOALS AND IMPLEMENTATION 31 Fiscal Year 2020 Demand Side Management Report EXECUTIVE SUMMARY This Demand Side Management (DSM) Report for Fiscal Year (FY) 2020 is a public document summarizing the achievements of CPAU's customer efficiency and sustainability programs. CPAU is committed to supporting environmental sustainability through conservation of electric, gas and water resources. Additionally, CPAU promotes distributed renewable generation, building electrification, and electric vehicles using incentives and educational programs. CPAU accomplishes these goals by delivering a wide range of customer programs and services as described in this report and strives to do so while remaining in touch with customer needs. ENERGY EFFICIENCY AND WATER CONSERVATION GOALS AND ACHIEVEMENTS CPAU offers incentives and education programs for customers, to encourage energy and water efficiency - Table ES.1 summarizes FY 2020 efficiency goals and achievements. The energy and water efficiency savings achieved through the City's energy reach code and green building ordinance are included. FY 2020 represents the third year of increased energy savings targets' established since SB 350 was enacted with the aim to double the energy efficiency savings in electricity and natural gas in buildings by 2030. These goals will be replaced by new 10 -year electric efficiency goals that will go into effect in FY2022. CPAU fell short of its savings targets across electricity, gas, and water. There are many factors that contributed to the decline in energy savings and below -target efficiency achievements, including the suspension of many residential customer in -home services as well as programs such as the Small Medium Business program as a result of Covid-19. In addition, there have been delays with launching Home Energy and Water reports due to a combination of vendor challenges and internal staffing constraints. Table ES.1: Efficiency Goals versus Achievements Resource FY 2020 Savings Goals (% of load) FY 2020 Savings Achieved (% of Toad) FY 2020 Savings Achieved Electricity 0.80% 0.27% 2,305 MWh Gas 1.10% 0.23% 61,203 therms Water 0.91% 0.45% 21,144 CCF CPAU is committed by its own policies and State law to implementing all cost-effective energy and water efficiency measures (i.e. those that are less expensive than supply-side resources). Table ES.2 summarizes the cost of efficiency over the last three years compared to the projected cost of supply resources. The rolling 3 -year average is a suitable metric to track the cost effectiveness of efficiency portfolios, as it accounts for yearly variations in program engagement and funding. The current 3 -year average cost for each efficiency portfolio is well below the cost of supply resources, demonstrating the cost effectiveness of all efficiency portfolios. The gap between the portfolio -level cost of efficiency 1 Electric goals: https://www.cityofpaloalto.org/civicax/filebank/documents/56113 https://www.cityofpaloalto.org/civicax/filebank/documents/56087; Gas goals: FY 2020 Demand Side Management Annual Report 3 of 34 Fiscal Year 2020 Demand Side Management Report and the cost of supply resources exists even while the portfolio supports high -touch programs such as the Home Efficiency Genie, a customer service program that provides great educational value to Palo Alto residents but delivers small energy efficiency savings. The gap also leaves room for increasing customer incentives while maintaining overall portfolio cost effectiveness. Table ES.2: Actual Levelized Efficiency Costs versus Projected SupplyCosts FY 2018 Efficiency FY 2019 Efficiency FY 2020 Efficiency 3-yr average Efficiency Future Supply Electric $/kWh $0.03 $0.02 $0.06 $0.04 $0.10 Gas $/therm $0.56 $0.56 $0.45 $0.52 $0.61 Water $/CCF $4.71 $0.26 $2.67 $2.55 $6.02 CPAU is in the process of launching new programs and expects total program expenditures to increase as a result. FY 2020 Demand Side Management Annual Report 4 of 34 Fiscal Year 2020 Demand Side Management Report 1 ELECTRIC EFFICIENCY ACHIEVEMENTS 1.1 Electric Efficiency Savings versus Goals City Council approved CPAU's first Ten -Year Energy Efficiency Portfolio Plan in April 2007, which included a 10 -year cumulative savings target of 3.5% of the forecasted energy use. As mandated by California law, the electric efficiency targets have been periodically updated, with the most recent 10 -year cumulative savings goal set at 5.7% between 2018 and 2027. Statewide building standards and appliance standards have become increasingly stringent, which shrinks the efficiency savings potential that CPAU can pursue through customer incentive programs and local reach code. With stricter codes and standards, higher efficiency goals and over 30 years of running efficiency programs in Palo Alto (which has captured many of the easier opportunities, such as lighting retrofits), staff needs to continue to innovate to maintain and increase efficiency savings. CPAU's electric efficiency savings goals and achievements as a percentage of the City's electricity usage are shown in Table 1 below and cumulative net savings in Figure 1. In FY 2020, on a net efficiency savings basis, CPAU delivered electric efficiency savings of 0.27% of its total electricity sales through its customer efficiency programs. Table 1: Electric Savings versus Goals Year Annual Savings Goal (% of Toad) Savings Achieved (% of Toad) Savings Achieved (MWh) Goal Source FY 2008 0.25% 0.44% 4,399 2007 FY 2009 0.28% 0.47% 4,668 FY 2010 0.31% 0.53% 5,270 FY 2011 0.60% 0.58% 5,497 2010 FY 2012 0.65% 1.31% 12,302 FY 2013 0.70% 0.85% 8,074 FY 2014 0.60% 0.86% 8,218 2012 FY 2015 0.60% 0.65% 6,063 FY 2016 0.60% 0.59% 5,530 FY 2017 0.60% 0.65% 5,986 FY 2018 0.75% 0.85% 7,6402 2017 FY 2019 0.75% 0.86% 7,633 FY 2020 0.80% 0.27% 2,305 2 Savings levels in FY 2018 and FY 2019 were previously stated using a lower net to gross ratio (NTGR) in the past two DSM reports. Staff revisited the NTGR assumed in FY 2020 to align with the 10 -Year EE Goals and has adjusted the prior years to compare savings and goals on an apples to apples basis. FY 2020 Demand Side Management Annual Report 5 of 34 Fiscal Year 2020 Demand Side Management Report Figure 1: Cumulative Net Electric Efficiency Savings ending FY 2020 Impact of Energy Efficiency on Electric Sales Thousands MWh 1,000 900 800 400 0 0 N Electric Sales w/o EE — Electric Sales Cumulative EE saving ending FY 2020 = 8.0% L 0 0 0 0 0 N N CO 41 0 c -I N CO .ci' u1 Q r CO 0 0 r,I ,- r+ .—a , ,—I 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N m 0 0 0 N N This sharp decline in savings was attributed to approximately 25% Tess savings in the commercial and industrial program year over year, roughly 50% less savings associated with the City's energy reach code due to increasing statewide building codes, delayed launch of the Small Medium Business program and residential Home Energy reports, and significant portfolio -wide impacts resulting from local shelter in place orders brought on by the Covid-19 pandemic. The shelter in place orders stopped all on -site work in nearly all program areas for roughly one-third of the fiscal year. These combined factors led to significantly fewer projects, fewer implemented energy efficiency measures, and less overall energy savings in FY 2020 than CPAU has achieved historically. The decline in savings from FY 2019 to FY 2020 is exacerbated by the completion of a building new construction project that resulted in significant one-time savings. 1.2 FY 2020 Electric Efficiency Savings by End Use and Customer Segment Non-residential customers account for approximately 80% of CPAU's electric sales, and non- residential efficiency program savings represent about 93% of CPAU's total electric efficiency savings, as shown in Figure 2. Non-residential HVAC and non-residential lighting accounted for approximately 78% of the total electric portfolio savings. FY 2020 Demand Side Management Annual Report 6 of 34 Fiscal Year 2020 Demand Side Management Report Figure 2: Composition of Net Electric Efficiency Savings in FY 2020 Residential Lighting 4% Total Net Electric Savings by Sector and End Use Residential All Other Non Residential Local Reach Code 15% ■ Non Residential Local Reach Code ■ Non Residential HVAC ■ Non Residential Lighting Residential Lighting ■ Residential All Other The City of Palo Alto's Energy Reach Code is a local requirement on building energy standards that exceeds the state's building energy standards (Title 24). In FY 2020, the Energy Reach Code accounted for 15% of the total electric efficiency savings. Effective April 1, 2020, Palo Alto requires all low-rise residential new construction projects to be all -electric; commercial new construction projects are encouraged to be all -electric. The adoption of this latest set of Energy Reach Code is consistent with the City's greenhouse gas (GHG) reduction goals. Figure 3 shows the historical annual electric efficiency savings and annual electric efficiency program expenditures. FY 2020 Demand Side Management Annual Report 7 of 34 Fiscal Year 2020 Demand Side Management Report Figure 3: FY 2008 to FY 2020 Electric Efficiency Savings and Expenditures 2.0% 0 1.6% L4 H 1.2% fp 411 air 0.8% 2 CU CU t 0.4% 0.0% Completed a significant EE project for a commercial customer 5,000 4,000 V1 3,000 V1 7 0 s 2,000 1- 1,000 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Electric Efficiency Program Expenditures Net Savings Achieved as % of Load Staff is developing and refining efficiency programs for the commercial and industrial (C&I) customers and small and medium businesses (SMB). Staff is reviewing proposals from energy efficiency service providers to continue and expand existing offerings under the C&I program. In addition, staff is working with Gridpoint, an HVAC controls company to help small and medium business in Palo Alto save energy and improve indoor air flow through smart control systems. Finally, staff is working with a vendor to design and launch Home Energy Reports that will be mailed to residential customers. FY 2020 Demand Side Management Annual Report 8 of 34 Fiscal Year 2020 Demand Side Management Report 2 GAS EFFICIENCY ACHIEVEMENTS 2.1 Gas Efficiency Savings versus Goals In parallel with the development of ten-year electric goals, City Council adopted CPAU's first set of gas efficiency targets in 2007, which was a goal to reduce 10 -year gas consumption by 3.5%. The most recent goal, set in 2017, was to achieve a 5.1% cumulative efficiency savings between 2018 and 2027. Gas savings from heat -pump water heater rebate program are included below. CPAU's gas efficiency savings goals and achievements as a percentage of sales are shown in Table 2 and cumulative savings are shown in Figure 4. CPAU has continued to expand its gas efficiency program portfolio in the past several years, with most gas savings delivered through third -party administered programs. Table 2: Gas Savings versus Goals Year Annual Savings Goal (% of Toad) Savings Achieved (% of Toad) Savings Achieved (therms) Goal Source FY 2008 0.25% 0.11% 35,057 2007 FY 2009 0.28% 0.29% 146,028 FY 2010 0.32% 0.35% 107,993 FY 2011 0.40% 0.55% 164,640 2010 FY 2012 0.45% 0.74% 220,883 FY 2013 0.50% 1.13% 327,077 FY 2014 0.50% 1.20% 337,079 2012 FY 2015 0.50% 0.92% 229,373 FY 2016 0.55% 1.08% 289,442 FY 2017 0.55% 0.81% 228,707 FY 2018 1.00% 0.93% 264,960 2017 FY 2019 1.05% 0.57% 167,186 FY 2020 1.10% 0.23% 61,203 FY 2020 Demand Side Management Annual Report 9 of 34 Fiscal Year 2020 Demand Side Management Report Figure 4: Cumulative Natural Gas Efficiency Savings ending FY 2020 Impact of Energy Efficiency on Gas Sales 35 - N E s 30 -1-- c 0 25 - 20 - 15 Gas Sales w/o EE Gas Sale Cumulative EE saving ending FY 2020 = 4.7% 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2.2 FY 2020 Gas Efficiency Savings by End Use and Customer Segment Non-residential customers account for 51% of CPAU's gas sales, and in FY 2020 non-residential gas efficiency savings represented 68% of CPAU's total gas savings, primarily from retro- commissioning and upgrade of equipment such as boilers. Figure 5 shows the breakdown of gas savings in FY 2020 by end use. The Home Efficiency Genie and the Multi Family Plus programs educate customers on efficiency measures, such as improved insulation and duct sealing, which further contribute to residential building envelope gas savings. Finally, the residential domestic hot water savings are a result of the City's heat pump water heater rebate program. FY 2020 Demand Side Management Annual Report 10 of 34 Fiscal Year 2020 Demand Side Management Report Figure 5: Composition of Natural Gas Efficiency Savings in FY 2020 Total Gas Sayings by Sector and End Use Residential Domestic Hot Water 13% Residential Building Envelope 19% Non Residenti HVAC 68% ■ Non Residential HVAC ■ Residential Building Envelope • Residential Domestic Hot Water Figure 6 compares the historical annual gas efficiency savings and annual gas DSM expenditures. FY 2020 Demand Side Management Annual Report 11 of 34 Fiscal Year 2020 Demand Side Management Report Figure 6: FY 2008 to FY 2020 Gas Efficiency Savings and Expenditures Achieved EE savings as % of Load 1.5% 1.2% 0.9% 0.6% 0.3% 0.0% 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 ®Gas Efficiency Program Expenditures Actual Savings Achieved as % of Load 1,500 1,200 900 600 300 H c co 0 t 1 - Staff efforts to revamp the program offerings for C&I and SMB customers will also contribute to gas efficiency savings. CPAU intends to contract with an energy efficiency vendor to continue offering performance -based incentives for gas efficiency projects. In addition, staff is establishing building electrification goals through the Sustainability and Climate Action Plan (S/CAP) update and plans to increase new residential and commercial electrification rebates as these goals are finalized. Staff expects Home Energy reports will generate significant gas efficiency savings and is focused on launching these reports for residential customers. FY 2020 Demand Side Management Annual Report 12 of 34 Fiscal Year 2020 Demand Side Management Report 3 WATER EFFICIENCY PROGRAMS 3.1 Water Efficiency Savings versus Goals CPAU's water savings goals and achievements as a percentage of sales are shown in Table 3. Table 3: Water Savings versus Goals Year Annual Savings Goal (% of Toad) Savings Achieved (% of Toad) Savings Achieved (CCF) FY 2008 0.34% 0.72% 39,323 FY 2009 0.34% 0.98% 52,983 FY 2010 0.34% 1.35% 68,948 FY 2011 0.90% 0.47% 23,409 FY 2012 0.91% 1.09% 55,067 FY 2013 0.91% 0.53% 26,513 FY 2014 0.91% 0.64% 32,325 FY 2015 0.91% 1.54% 68,227 FY 2016 0.91% 1.96% 74,484 FY 2017 0.91% 1.40% 57,154 FY 2018 0.91% 0.47% 23,209 FY 2019 0.91% 3.04% 134,242 FY 2020 0.91% 0.45% 21,144 The City partners with the Santa Clara Valley Water District (Valley Water) to provide water conservation programs. Valley Water administers the programs for Palo Alto customers, and CPAU markets and promotes the programs. FY 2020 is the second year the City has claimed savings associated with the City of Palo Alto's Green Building Ordinance. Historically, participants were not required to submit water savings data, but the City began collecting that information at the end of FY 2018. While the City of Palo Alto's Green Building Ordinance contributed a significant amount of savings in FY2019 water efficiency due to some large commercial projects, the FY 2020 savings levels have fallen dramatically. 3.2 FY 2020 Water Efficiency Savings by End Use and Customer Segment The Green Building Ordinance accounted for nearly 71% of all water savings with the remaining majority, 25% coming from the water programs administered by Valley Water. The Multi Family Plus and Home Efficiency Genie programs also contribute very small amounts of water savings from faucet and shower aerator measures. The bulk of the residential irrigation savings are a result of landscape conversion projects administered by Valley Water. CPAU is looking for ways to increase water savings by including water efficiency incentives in its commercial and industrial energy efficiency program. FY 2020 Demand Side Management Annual Report 13 of 34 Fiscal Year 2020 Demand Side Management Report Figure 7: Composition of Water Efficiency Savings in FY 2020 Total Water Savings by Sector and End Use Residential Domestic Hot Water 3% 4esidential Valley Water Programs I 25% ■ Non Residential Green Building Ordinance ■ Residential Domestic Hot Water Residential Valley Water Programs FY 2020 Demand Side Management Annual Report 14 of 34 Fiscal Year 2020 Demand Side Management Report Figure 8 compares the historical annual water efficiency savings and annual water DSM expenditures. Figure 8: FY 2008 to FY 2020 Water Efficiency Savings and Expenditures3 Achieved water savings as % of Load 3.2% 2.8% 2.4% 2.0% 1.6% 1.2% 0.8% 0.4% 0.0% -VI- - 600 -a ry 0 t - 400 1- 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Water efficiency program expenditures ($) Actual water savings as % of load Water expenditures began rising in FY 2020 as staff is in the process of starting a Home Water Reports program that will provide customers information on their water usage. This program is expected to launch in 2021. In addition, staff has expanded the scope of the C&I energy efficiency program to incorporate and expand incentives for water savings measures. CPAU hopes this will further increase water savings from commercial and industrial customers in Palo Alto. 3 Water savings increased substantially in FY2019 as a result of one large commercial retrofit project that implemented many water savings measures as a result of the green building ordinance. FY 2020 Demand Side Management Annual Report 15 of 34 Fiscal Year 2020 Demand Side Management Report 4 SUSTAINABLE ENERGY PROGRAMS 4.1 Overview of Sustainable Energy Programs CPAU offers a variety of programs to encourage residents and non-residents to improve the environmental impacts associated with their gas and electric consumption. Customer -side renewable generation programs are available to support the installation of both solar photovoltaic (PV) and solar water heating (SWH) systems. 4.2 PV System Installation Achievements versus Goals As of the end of FY 2020, there were a total of 1,168 PV installations (1,128 residential, 88 non- residential, 6 CLEAN) since CPAU began supporting local solar PV installations in 1999. These customer -side generation systems are not included in CPAU's Renewable Portfolio Standard (RPS) supply requirements. In FY 2018, the first PV system went live for the Clean Local Energy Accessible Now (CLEAN) program, which purchases electricity from renewable energy generation systems in CPAU's service territory. The CLEAN program provides a Feed -In -Tariff rate of $0.165/kwh for the first 3 MW of installed capacity. Nearly half of the capacity was reserved in FY 2018 with the remaining capacity reserved in FY 2019. In 1999 CPAU began offering incentives for PV system installations through the PV Partners Program. In FY 2008 the PV rebate budget was increased as mandated by Senate Bill 1, and Palo Alto's share of the state-wide goal established by SB1 was 6.5 MW by 2017. On June 30, 2017 Palo Alto exceeded its share of the state-wide goal, with a total capacity of 8.6 MW, generating about 1.5% of the City's annual electric energy needs. The PV rebate funds were fully reserved in August 2014 for residential projects and in April 2016 for commercial projects, but rebate payments are expected to continue through FY2023 due to the five-year performance -based incentive (PBI) schedule. Residents and commercial customers continue to install solar without a rebate largely due to the continued decrease in solar installation costs, net metering and the 30% Federal Tax Credit. Palo Alto also continues to participate in the SunShares program, which is a bulk buy program of PV systems for the nine counties in the Bay Area. FY 2020 Demand Side Management Annual Report 16 of 34 Fiscal Year 2020 Demand Side Management Report Figure 9: Photovoltaic (PV) Installations by Fiscal Year Installation Count N N n u, 0 in c 0 0 0 0 c FY00 -07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY171FY18 FY19 FY20 ■ CLEAN 3 3 0 ■ Res 176 112 43 52 44 49 49 103 93 131 84 77 64 51 ■ Non -Res 9 5 9 2 2 4 3 10 9 5 7 8 12 3 Figure 10: PV System Capacity (kW) added by Fiscal Year J,JVV j 3,000 Q Y 2,500 .a v -13 2,000 Q 11500 V 1,000 500 0 FY00 -07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20 rCLEAN 1,500 1,500 0 ■ Res 542 328 152 205 187 195 214 543 474 633 409 449 375 293 • Non -Res 123 227 1,037 15 295 249 49 1,383 378 465 508 1,049 591 1,330 FY 2020 Demand Side Management Annual Report 17 of 34 Fiscal Year 2020 Demand Side Management Report 4.3 Solar Water Heating System Installation Achievements versus Goals A total of 68 solar water heating (SWH) systems have been installed since CPAU began offering SWH rebates to residential and commercial customers in 2008. The SWH rebate program was mandated by AB 1470 (CY 2007) and was recently extended for two additional years by AB 797 (CY 2017). It is administered by the Center for Sustainable Energy (CSE), which also administers SWH rebate programs in the San Diego area. As shown in Figure 9, the number of SWH systems installed has been consistently below target, primarily due to low gas prices which reduce the cost-effectiveness of SWH systems. Unlike PV systems, the cost for SWH systems has not decreased over time. The SWH program was ended at the end of July 2020 as AB1470 was not extended by any new legislation. Figure 11: Customer -Side Solar Water Heating Systems —Program Achievements versus Goals 100% 75% 50% 25% 0% 1 1 1 1 op 0 0 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20 • Installed by Fiscal Year ❑ Installation Goal 4.4 Additional Sustainability Programs CPAU supports a variety of programs designed to promote sustainability and reduce carbon emissions in Palo Alto. CPAU claimed energy and water savings achieved by Palo Alto's building energy reach code and green building ordinance. Staff launched the refrigerator recycling program using grant funding from the Bay Area Air Quality Management District. The Electric Vehicle Supply Equipment (EVSE) rebate focuses on "hard -to -reach" market segments for EV chargers by targeting multifamily dwellings, nonprofits and schools. The program was launched in late FY 2017 using funds from the Low Carbon Fuel Standard credit sales. In 2019, the City invested additional staff time to expand the program by contracting with a third -party vendor to provide prospective customers with technical assistance. The EV Technical Assistance Program launched in FY 2020. While no projects were completed, these projects take time to develop customer leads, FY 2020 Demand Side Management Annual Report 18 of 34 Fiscal Year 2020 Demand Side Management Report educate customers on their options, and ultimately design, permit, and install projects. Staff expects to convert leads and projects started in FY 2020 into completed projects in FY 2021. In addition to the self-administered EV Charging rebate program, CPAU partnered with the California Energy Commission's California Electric Vehicle Infrastructure Project (CALeVIP) to provide substantial financial incentives to help cover the cost of installing new EV chargers. Other partners in this project are Silicon Valley Clean Energy, Peninsula Clean Energy, San Jose Clean Energy, and Silicon Valley Power. All Palo Alto commercial customers are eligible to participate in this opportunity which launched in winter 2020. In FY 2020 CPAU maintained its efforts to support building electrification and make progress towards achieving the City's S/CAP goals by promoting the Heat Pump Water Heater rebate program, however the program continues to have relatively low participation. Both EV charging rebates and the Heat Pump Water Program remained a high priority for staff in FY 2020, reflecting the ongoing community priority of reducing CO2 emissions. During FY 2020, the City set up a Local Decarbonization Reserve with an allocation of up to $1 million per year of funding from revenues generated by sales of the electric utility's Cap and Trade allowances. This funding will be used to expand local building decarbonization programs. In the meantime, CPAU continued purchasing carbon offsets to offset the emissions of the entire natural gas portfolio. The state -mandated solar water heating program is not cost-effective; CPAU offers the program but does not actively promote it. Given the lack of promotion and the low natural gas prices, installed solar water heating systems continue to fall short of the goal. This program closed at the end of July 2020, as the state mandate ended. 5 CUSTOMER SATISFACTION Supporting the community is at the heart of CPAU's mission. In addition to customer incentives to promote efficiency measures, CPAU offers programs and services that are intended to educate customers or to increase customer satisfaction. In FY 2020, Palo Alto hosted an educational workshop for the SunShares program — a solar group -buy program for the nine counties comprising the Bay Area. Once again Palo Alto was the number one outreach partner with the highest number of systems and solar capacity (kWs) installed. FY 2020 Demand Side Management Annual Report 19 of 34 Fiscal Year 2020 Demand Side Management Report Table ES.3: Customer Engagement Programs Community Engagement Program # of Attendees Net Promoter Score / Avg. Survey Response4 Water Workshops 135 workshop attendees Excellent SunShares Solar GroupBuy Workshop 36 workshop attendees Excellent Home Efficiency Genie 36 in -home assessments 9.64 / 10 Electrification Expo 263 expo attendees Excellent The Commercial and Industrial Energy Efficiency Program is the flagship of CPAU's commercial portfolio. With three engineering firms working closely with CPAU Key Account Representatives, this program provides the bulk of Palo Alto's energy savings. The engineering firms assist customers with audits, engineering studies, vendor selection, rebate processing and post -installation inspection making the process as easy as possible for the customer. Approximately 65% of the gross energy savings resulted from this program. CPAU mirrored this program design into the residential market with the Home Efficiency Genie as "Your Trusted Energy Advisor" and has maintained strong engagement and satisfaction with residents. 4 Qualitative survey options consist of Excellent, Good, Fair, and Poor, while Net Promoter Score is out of 10. FY 2020 Demand Side Management Annual Report 20 of 34 Fiscal Year 2020 Demand Side Management Report FY 2020 Demand Side Management Annual Report 21 of 34 Fiscal Year 2020 Demand Side Management Report APPENDIX A: PROGRAM DESCRIPTIONS The programs offered by CPAU are designed to assist all customer groups achieve efficiency savings in electricity, natural gas and water in a cost-effective manner. Please see Appendix B for the savings totals associated with each program. RESIDENTIAL PROGRAMS • Home Efficiency Genie The Home Efficiency Genie (HEG) has become CPAU's flagship residential program. Launched in June 2015, the program enables our residents to call the 'Genie' to get free utility bill reviews and phone consultations. For a fee, residents also have the option to receive an in-depth home efficiency assessment which includes air leakage testing, duct inspections, insulation analysis, energy modeling and a one-on-one review of assessment reports with an energy expert. This package is also followed up with guidance and support throughout home improvement projects. The HEG program has a high educational component for Palo Alto residents, which likely leads to additional savings that staff cannot track and include in this program's savings totals. The Genie also tables at various events throughout the year. In FY 2020, the Genie continued to be the gateway to all of CPAU's residential programs. • Educational Programs and Workshops A variety of educational programs and workshops are held throughout the year. Typically, residential workshops on water and energy programs occur in the spring near Earth Day and in the "Summer Workshop Series." Many workshops focus on water efficiency, landscaping, energy efficiency, solar, home comfort and green building. CPAU is also invited to table at various events throughout the year to educate residents about the various programs we offer. Customers also receive timely E -newsletters on a variety of efficiency matters. • MultiFamily Residence Plus+ Program This first -ever CPAU program focusing on multifamily buildings provides free, direct installation of energy efficiency measures to multifamily residences with 4 or more units including hospices, care centers, rehab facilities and select small and medium commercial properties. In its first year the program focused on energy -efficient lighting and insulation upgrades. In the summer of 2016, the program was revamped to include more LED lighting upgrades as the price of LEDs had decreased and the quality of the lights improved greatly. The addition of LEDs drew excitement from many property managers and building owners who were initially not interested in participating in the program. As a result, CPAU will continue to re-evaluate the program to accommodate this underserved market. Staff expects energy savings to remain high for this program, with a focus on upgrading below -market -rate apartment complexes. FY 2020 Demand Side Management Annual Report 22 of 34 Fiscal Year 2020 Demand Side Management Report • Residential Energy Assistance Program (REAP) REAP provides weatherization and equipment replacement services at no cost to low-income residents and those with certain medical conditions. This program has equal focus on efficiency and comfort, and therefore it is not included in the cost effectiveness calculation used in reporting. The program provides LED lighting, heating system upgrades, insulation for walls and roofs and weather-stripping for doors and windows. • Do -It -Yourself Water -Wise Indoor Survey Palo Alto residents can request a free indoor water survey kit that can help conserve water and save money on utility bills. Residents also become educated on opportunities for conservation in their homes, and they can request free tools to improve efficiency. The program is offered in partnership with the Valley Water. • Free Water -Wise Outdoor Survey Palo Alto residents can schedule a free outdoor survey with a trained irrigation professional. The trained specialist will provide an on -site evaluation of the resident's irrigation system and provide recommended upgrades and repairs. The program is offered in partnership with the Valley Water. • Landscape Rebate Program (LRP) The Landscape Rebate Program provides rebates for various irrigation hardware upgrades, including rain sensors, high -efficiency nozzles, dedicated landscape meters, and weather -based irrigation controllers, as well as landscape conversion rebates that encourage residential and commercial customers to replace high -water -use landscaping with low -water -use landscaping. During FY 2016 residents were eligible to receive rebates of $3.00/square foot ($2.00 from Valley Water and $1.00 from CPAU). A new agreement with Valley Water was signed in early 2017, continuing our partnership in the LRP. Residents are now eligible to receive rebates of $2/square foot of replaced landscaping ($1.00 from Valley Water and $1.00 from CPAU). FY 2020 Demand Side Management Annual Report 23 of 34 Fiscal Year 2020 Demand Side Management Report BUSINESS PROGRAMS • Commercial Advantage Program Business customers are offered rebates for investments in a catalog of energy efficiency products including lighting, motors, HVAC, and custom projects that target peak demand and energy reductions. • Commercial and Industrial Energy Efficiency Program (CIEEP) This is the fourth year that CPAU expanded this program to offer Key Accounts (the largest commercial energy users in Palo Alto) the option of picking one of three engineering consulting firms to assist in helping them evaluate and implement energy efficiency projects. Designed for the large commercial customer, CIEEP offered highly effective building commissioning services using third -party contractors Enovity, Ecology Action and BASE. The contracts were extended in June 2018 for two additional years. This assistance included reviewing lighting and heating/cooling systems and their operating specifications. Customers then obtained rebates for replacing chillers, building control systems, linear fluorescent lighting, occupancy sensors, boilers and insulation. • Empower SMB This program ended in FY2018 and was being revamped to launch in FY2020. However, due to the pandemic, Lime Energy, CPAU's third party implementer for this program, has withdrawn key staff and resources from Palo Alto's service territory. As such, staff has been looking for creative ways to restart this program. • Commercial and Industrial Water Efficiency Program CPAU partners with the Valley Water to provide non-residential customers with free landscape irrigation audits, and direct installation of high -efficiency toilets and urinals. Rebates are available for facility process improvements, landscape conversions, irrigation hardware upgrades and weather -based irrigation controllers. • Landscape Survey and Water Budget Program Through Valley Water, the City provides landscape irrigation surveys, water budgets and customized consumption reports for customers with large landscape sites. The service is provided by Waterfluence. The water budget for each landscape site is derived based on the amount of irrigated area, type of plants, type of irrigation system and real-time weather monitoring. Monthly reports documenting a site's irrigation performance are distributed to site managers, landscapers, HOA board members and other relevant parties, as approved by utility account holders. Through a web portal, customers can access site -specific recommendations, verify water budget assumptions and request a free landscape field survey from an irrigation expert. This program has been in place since 2012 and to date there are 118 large landscape sites covered under this program. • PaloAltoGreen This highly successful program enabled residents and businesses to pay a small premium for 100% renewable energy. In June 2014, Council terminated PaloAltoGreen for residential FY 2020 Demand Side Management Annual Report 24 of 34 Fiscal Year 2020 Demand Side Management Report customers since the City's electric supplies are 100% carbon neutral. Commercial customers can still participate in this program by enrolling in the PaloAltoGreen 100% option or by purchasing blocks in 1,000 kWh increments. Participation enables commercial customers to be recognized under the U.S. EPA Green Power Leadership program or to earn Leadership in Energy and Environmental Design (LEED) Green Power credits. • Palo Alto Clean Local Energy Accessible Now (CLEAN) Program Through the CLEAN (Clean Local Energy Accessible Now) program CPAU offers a feed -in tariff, wherein developers of renewable energy generation projects in Palo Alto can receive a long-term purchase agreement for the output of their projects. All the generated electricity is procured to contribute towards fulfilling Palo Alto's Renewable Portfolio Standard (RPS) requirement. For fiscal year 2018, the prices are 16.5 C/kWh fixed for 15, 20 or 25 years for solar renewable energy resources, up to a capacity limit of 3 MW (and 8.8 C/kWh for a 15 -year contract term, 8.9 C/kWh for a 20 -year contract term or 9.1 C/kWh for a 25 -year contract term beyond that limit), and 8.3 C/kWh for a 15 -year contract term, 8.4 C/kWh for a 20 -year contract term and 8.5 C/kWh for a 25 -year contract term for non -solar eligible renewable energy resources. At the end of FY 2019, 3MW were reserved of the program's 3 MW limit. • EV Charger Rebate Program The California Air Resources Board (CARB) developed the Low Carbon Fuel Standard (LCFS) program in compliance with AB 32 (the Global Warming Solutions Act of 2006) to reduce the carbon intensity of transportation fuels used in California 10% by 2020. Electric utilities that provide electricity to charge electric vehicles (EVs) are eligible to receive LCFS credits. The City began participating in the program in April 2014 and CARB has been allocating LCFS credits to the City since then. Using funds from the sale of LCFS credits, CPAU launched an EV charger rebate program in FY 2017 to help build out EV infrastructure in anticipation of an increase in the number of EVs in Palo Alto from its current level of 2,500 to between 4,000 and 6,000 EVs by 2020. Staff determined that providing EVSE rebates for underserved segments of the market would be valuable, which would include multi -family and mixed -use buildings, schools and non- profits. The LCFS funds are also used for EV education and outreach efforts. PROGRAMS FOR ALL CUSTOMER SEGMENTS • PV Partners CPAU has offered incentives for local solar photovoltaic (PV) installations since 1999, and the City increased the PV rebate budget in 2007 as mandated by CA SB1. Residential rebates were fully reserved in August 2014, and funds for non-residential PV systems were reserved in April 2016. This program is for systems interconnected behind the customer's electric meter, and customers receive net metering billing as required by SB1. • Solar Water Heating CPAU began to offer rebates to residential and commercial customers that install solar water heating (SWH) systems in 2008. The SWH rebate program was mandated by CA AB 1470 and is administered by the Center for Sustainable Energy, which also administers SWH rebate programs in the San Diego area. Incentives are limited to solar water heating for domestic use; solar water FY 2020 Demand Side Management Annual Report 25 of 34 Fiscal Year 2020 Demand Side Management Report heating systems for pools, spas, or space heat are not eligible. AB 797 (2017) extended the SWH mandate for two additional years, but the program expired by its own terms on January 1, 2021. • Green Building Ordinance In December 2019, City Council adopted an Energy Reach Code which requires additional energy efficiency savings beyond California's Title 24 building energy standards for non-residential mixed -fuel new construction projects. The City's Energy Reach Code has been in place since 2008 and has continued to evolve with California's building standards (Title 24). As a reach code specific to only the City of Palo Alto, energy savings from this code are savings that may be counted towards energy efficiency. CPAU is coordinating with Development Services to report the energy savings attributed to the Green Building Ordinance. CPAU is currently investigating ways to educate, assist and encourage customers to adopt green building principles and energy efficient systems when planning remodeling or new construction projects. FY 2020 Demand Side Management Annual Report 26 of 34 Fiscal Year 2020 Demand Side Management Report APPENDIX B: FY 2020 ACHIEVEMENTS BY DSM PROGRAM Table B.1: FY 2020 Achievements by Efficiency Program Sector / Program Gross Annual Savings (kWh) Net Annual Savings (kWh) Annual Savings (Therms) Water Savings (CCF) Non Residential 2,522,609 2,144,218 41,656 15,135 Commercial Advantage Program 346,453 294,485 Commercial and Industrial Energy Efficiency Program 1,769,019 1,503,666 41,656 Energy Reach Code/Green Building Ordinance 407,137 346,066 - 15,135 Small and Medium Business - - Residential 175,883 150,902 19,547 6,009 Energy Reach Code/Green Building Ordinance 208 177 97 166 Home Efficiency Genie 29,132 24,762 10,307 575 Home Energy Reports - - Home Water Reports - - Heat Pump Water Heater (11,193) (9,514) 1,833 Multi Family Plus 114,151 97,028 6,454 Residential Energy Assistance Program 9,342 9,342 856 Refrigerator Recycling 34,243 29,107 - Water Programs - 5,268 Water Waste Grand Total 2,698,492 2,295,119 61,203 21,144 FY 2020 Demand Side Management Annual Report 27 of 34 Fiscal Year 2020 Demand Side Management Report Table B.2: FY 2020 Achievements by CPAU's Solar Programs Program Number of Installations Electricity kW Saved kWh/yr PV - Residential 51 293 468,000 18% PV — Commercial (w/ CLEAN) 3 1,330 2,128,000 82% Solar Water Heating - Single Family Residential 0 Solar Water Heating - Multi- Family Residential Low -Income 0 Solar Water Heating - Commercial 0 - Solar Programs Total 54 1,623 2,596,800 100% FY 2020 Demand Side Management Annual Report 28 of 34 Fiscal Year 2020 Demand Side Management Report Table B.3: FY 2020 Expenditures by Program and Utility Sector/Program Electric Program Costs Gas Program Costs Water Program Costs All $ 288,318 $ 96,744 $ 26,543 Portfolio Admin $ 288,318 $ 95,870 $ 26,543 Solar Water Heating $ - $ 873 $ - Non Residential $ 1,066,222 $ 163,253 $ 7,931 Commercial Advantage Program $ 48,449 $ 4,644 $ - Commercial and Industrial Energy Efficiency Program $ 502,000 $ 128,320 $ - Commercial Admin $ 44,505 $ 22,637 $ 5,852 Green Building Ordinance $ 16,638 $ 2,080 $ 2,080 Small and Medium Business $ 22,289 $ 5,572 $ - Solar Performance Based Incentive $ 432,341 $ - $ - Residential $ 623,304 $ 258,050 $ 216,406 Green Building Ordinance $ - $ - $ - Home Efficiency Genie $ 88,429 $ 105,776 $ - Home Energy Reports $ 51,381 $ 40,358 $ - Home Water Reports $ - $ - $ 63,242 Heat Pump Water Heater $ 61,925 $ - $ - Multi Family Plus $ 94,935 $ 34,945 $ - Residential Energy Assistance Program $ 43,043 $ 31,031 $ - Refrigerator Recycling $ 49,653 $ - $ - Residential Admin $ 99,540 $ 45,941 $ 13,905 Solar PV $ 134,399 $ - $ - Water Programs $ - $ - $ 110,963 Water Waste $ - $ - $ 28,296 Grand Total $ 1,977,844 $ 518,046 $ 250,880 FY 2020 Demand Side Management Annual Report 29 of 34 Fiscal Year 2020 Demand Side Management Report APPENDIX C: HISTORICAL DSM PROGRAM EXPENDITURES The chart below shows expenditures by type from FY 2012 through FY 2020. The Solar Renewables category is the sum of expenditures for solar water heating and PV Partners programs. Figure C.1 DSM Expenditures for Electricity, Gas and Water by Year and Function 2012 2013 2014 cu 2015 To 2016 vy, 2017 " 2018 2019 2020 $2 $3 $4 $5 so Electric Efficiency Gas Efficiency Water Efficiency Solar Renewables .... Millions IPIPIPVIP $6 $7 FY 2020 Demand Side Management Annual Report 30 of 34 Fiscal Year 2020 Demand Side Management Report APPENDIX D: CITY POLICIES/PLANS AND STATE MANDATES IMPACTING DSM PROGRAM GOALS AND IMPLEMENTATION CITY POLICIES/PLANS Title Resolution No. 9241 Resolution No. 9322 Resolution No. 9402 Staff Report 3706 Staff Report 2552 Staff Report 6851 Staff Report 7304 Staff Report 7718 Staff Report 9761 Staff Report 11789 Description LEAP, the Long-term Electric Acquisition Plan (April 2012) Carbon Neutral Plan for Electric Supply (March 2013) Local Solar Plan (April 2014) Program for Emerging Technology (April 2013) GULP, the Gas Utility Long-term Plan (April 2012) 2015 Urban Water Management Plan (May 2016) Sustainability and Climate Action Plan (November 2016) Update of Ten -Year Energy Efficiency Goals for 2018 to 2027 (March 2017) 2018 Electric Integrated Resource Plan (EIRP) Updated 10 Year Energy Efficiency Goals for 2022 to 2031 FULL LIST OF STAFF REPORTS • CY 2015: cityofpaloalto.org/gov/agendas/city managers reports/2015.asp • CY 2016: cityofpaloalto.org/gov/agendas/city managers reports/2016.asp • CY 2017: cityofpaloalto.org/gov/agendas/city managers reports/2017.asp • CY 2018: cityofpaloalto.org/gov/agendas/city managers reports/2018.asp • CY 2019: cityofpaloalto.org/gov/agendas/city managers reports/2019.asp STATE MANDATES AB 797 (2017) AB 802 (2015) Extends existing Solar Water Heating Programs and changes the terminology of "water heating" to "solar thermal." Requires utilities to maintain records of the energy usage data of all buildings to which they provide service for at least the most recent 12 -month period and, upon the request and authorization of the owner (or owner's agent), provide aggregated energy usage data to the owner in the ENERGY STAR Portfolio Manager. AB 1164 (2015) Prohibits cities and counties from enacting or enforcing any ordinance or regulation prohibiting the installation of drought tolerant landscaping, synthetic grass, or artificial turf on residential property. AB 1236 (2015) Obliges cities and counties to adopt an ordinance, with certain specific elements, creating an expedited permitting process for electric vehicle charging stations. For a city the size of Palo Alto, the ordinance must be passed by September 30, 2017. The FY 2020 Demand Side Management Annual Report 31 of 34 Fiscal Year 2020 Demand Side Management Report adopted ordinance passed 9-0 on June 27th, 2017: http://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?BIobID=59416 SB 350 (2015) The Clean Energy and Pollution Reduction Act of 2015 sets targets for utilities of 50% renewable electricity retail sales and double the energy efficiency savings in electricity and natural gas, both by 2030. The law grants compliance flexibility for POUs that achieve 50% or more of retail sales from certain large hydroelectric power. AB 2188 (2014) Requires a city and/or county to adopt an ordinance creating an expedited, streamlined permitting process for small residential rooftop solar energy systems. Executive Order Due to continued water shortages, on January 17, 2014, the Governor proclaimed a State of Emergency and directed state officials to take all necessary actions to make water immediately available. Part of the proclamation included a 20 percent water reduction goal. On April 1, 2015, the Governor issued an Executive Order (B-36-15) mandating the State Water Resource Control Board impose restrictions leading to a 25 percent reduction in potable water use through February 28, 2016. SB 1420 (2014) Added a requirement to report on distribution system water loss to the UWMP. AB 2227 (2012) AB 2227 changed the triennial energy efficiency target -setting schedule to a quadrennial schedule, beginning March 15, 2013 and every fourth year thereafter. The last EE goals update was due to be submitted to the California Energy Commission by March 15, 2017. The next EE goals update will need to be submitted by March 15, 2021. AB 2514 (2010) SBx7-7 (2009) Mandates a local publicly owned electric utility to determine appropriate targets, if any, for the utility to procure viable and cost-effective energy storage systems and to adopt an energy storage system procurement target, if appropriate, to be achieved by the utility by December 31, 2016, and a second target to be achieved by December 31, 2021. Senate Bill x7-7 (SBx7-7), adopted in November 2009, mandates a statewide per capita potable water use reduction of 20% by the year 2020. Urban water suppliers are required to identify a baseline usage (expressed in gallons per capita per day, or GPCD) for their service area, calculate a target to meet the 20% reduction, and report on compliance in the 2020 UWMP. The City's 2020 UWMP confirms the City met the FY 2020 Demand Side Management Annual Report 32 of 34 Fiscal Year 2020 Demand Side Management Report AB 1103 (2007) conservation 25017 240 0 2300 2200 2100 2000 190 0 180 0 170 0 160.0 1500 \ \ 4.500.000 1400 - \ J►+\ . 010.0 CL '20.0 0 10.0 1000 90.0 80.0 70.0 60.0 50.0 40.0 300 20.0 10.0 0.0 {P p �% p �$ 400, 4 A a ..0 ,,,,65\ ' ".. 6:4 6,4 , E`C' 61 is �,�'�,ry' � `'�,¢' ^�` x'6'1 t"' target target by more than 20%. 7, 500,000 7,000,000 6.500,000 6,000,000' 5 500 000 5.000,000 4.000,000 3,500,000 1000,000 g 2500,000 oa 2000,000 1.500,000 1.000,000 500 000 0 "Making Conservation a California Way of Life" is the new generation legislation for water conservation. The targets under SBx7-7 were pretty easy to meet especially given the drought and the water use reductions that resulted. The new targets will include and indoor residential per capita use, outdoor residential use, water loss, and some C&I audit requirements. That is all currently under development. Requires electric and gas utilities maintain records of the energy consumption data of all nonresidential buildings to which they provide service and that by January 1, 2009, upon authorization of a nonresidential building owner or operator, an electric or gas utility shall upload all of the energy consumption data for the specified building to the EPA Energy Star Portfolio Manager in a manner that preserves the confidentiality of the customer. This statute further requires a nonresidential building owner or operator disclose Energy Star Portfolio Manager benchmarking data and ratings, for the most recent 12 -month period, to a prospective buyer, lessee, or lender. Enforcement of the latter requirement began on January 1, 2014. AB 1470 (2007) Solar Water Heating and Efficiency Act of 2007. Requires the governing body of each publicly owned utility providing gas service to retail end -use gas customers, to adopt, implement, and finance a solar water heating system incentive program. SB 1 (2006) The California State Legislature enacted SB 1 to encourage the installation of 3,000 megawatts (MW) of photovoltaic (PV) solar energy by the year 2017. SB 1 requires all publicly owned utilities to adopt, finance and implement a solar initiative FY 2020 Demand Side Management Annual Report 33 of 34 Fiscal Year 2020 Demand Side Management Report program for the purpose of investing in and encourage the increased installation of residential and commercial solar energy systems. CPAU's share of the state goal is 6.5 MW. In 2007, CPAU increased the PV Partners program funding to meet SB1 requirements. CPAU has fully reserved all rebate funds as of April 2016. AB 2021 (2006) Requires the CEC on or before November 1, 2007, and every 3 years thereafter, in consultation with the commission and local publicly owned electric utilities, to develop a statewide estimate of all potentially achievable cost-effective electricity and natural gas efficiency savings and establish statewide annual targets for energy efficiency savings and demand reduction over 10 years. AB 1881 (2006) Requires cities and counties to implement a Water Efficient Landscape Ordinance which is "at least as effective as" the Department of Water Resources (DWR) Model Ordinance in reducing landscape water use. Requirements include enforcing water budgets, planting and irrigation system specifications to meet efficiency criteria. SB 1037 (2005) Requires each local publicly owned electric utility, in procuring energy, to first acquire all available energy efficiency and demand reduction resources that are cost- effective, reliable, and feasible. Also requires each local publicly owned electric utility to report annually to its customers and to the (CEC) its investment on energy efficiency and demand reduction programs. AB 1890 (1996) Requires electric utilities to fund low-income ratepayer assistance programs, public purpose programs for public goods research, development and demonstration, demand- side management and renewable electric generation technologies AB 797 (1983) The Urban Water Management Planning Act (AB 797) requires all California urban water retailers supplying more than 3,000 acre feet per year or providing water to more than 3,000 customers to develop an UWMP. The plan is required to be updated every five years and submitted to the Department of Water Resources before December 31 on years ending in 5 and 0. FY 2020 Demand Side Management Annual Report 34 of 34 CITY OF PALO ALTO City of Palo Alto (ID # 12206) City Council Staff Report Report Type: Informational Report Meeting Date: 5/3/2021 Summary Title: Update on Community and Economic Recovery Workplan Title: Update on Community & Economic Recovery Workplan From: City Manager Lead Department: Administrative Services This informational memorandum transmits updates for each of the eleven work items in the Community and Economic Recovery Workplan as it was approved by the City Council on March 22, 2021. No action is required. It is anticipated that this report will be provided on a regular schedule in order to keep the City Council and the Community up to date on developments of the workplan. Additionally, individual items will continue to be brought forward to the City Council for discussion and action as appropriate to make progress on the workplan. More information on the City's Community and Economic Recovery Workplan can be found at www.cityofpaloalto.org/communityrecovery and information on upcoming events can be found at the City's calendar online here: https://www.cityofpaloalto.org/Home/Calendar Community and Economic Recovery Workplan Updates: Manage through the Pandemic a) Maintaining services while managing daily pandemic needs such as testing, contact tracing, exposures, and other tasks necessitated by COVID-19 is currently the highest need of the City. UPDATE: This work continues to require extensive coordination throughout the entire City as the City continues to mitigate both the spread of, and impacts from, COVID-19 even as more City operations become accessible to the public. This effort will remain paramount for the next three years. b) Continue high -volume public communications and enhanced community engagement on managing through the COVID-19 pandemic to the City and the Community. UPDATE: The frequency of the City's COVID-19 newsletter, which is sent to more than 50,000 followers, has changed from twice a week with special reports as needed, to once a week. Staff expects that cadence to continue through May 2021. Upcoming community engagement is City of Palo Alto Page 1 anticipated through event programming focused on wellness, race and equity, and through a series of town halls discussing important topics such as Budget. The City's new website was launched in mid -April and provides several opportunities to enhance public information and engagement through a Search Near Me feature, a robust and filterable calendar, and dedicated webpages on topics of interest to the community including race and equity, wellness and well-being, and community recovery. All three of these webpages have specific filtered calendars to make it easy for the public to learn about upcoming events and meetings. c) Provide an updated clear comprehensive Workplace Activation Plan (including remote staffing models) ($500k) UPDATE: The updated Workplace Activation Plan was submitted to the City Council as an informational item on April 5, 2021 as CMR 12161. As the State, County, City, and community transition through the State's Blueprint for a Safer Economy, the City will align its operations and community offerings with allowable activities. Through the immediate term, this will allow for phased or limited in -person operations at locations like libraries and other community -facing facilities, with adjustments in accordance with health orders. Community Wellness and Wellbeing d) Support Community Wellness and Wellbeing through development of a series of community events, presentations, and engagement opportunities e.g. Wellness Wednesdays UPDATE: As briefly discussed above, a full calendar of City events can be found on the City's website. As of this update, two Wellness Wednesdays have been held: Introduction to Mindfulness and Earthquake Preparedness. These online events are held every third Wednesday of the month at 5:00 PM. Registration for the Wellness Wednesday series, as well as additional resources for the community to access, can be found here: www.cityofpaloalto.org/bewell. Other upcoming programs and events include the May Fete Parade as well as programming from the Library for their Book to Action program, which will be centered on Ibram X. Kendi's How to Be an Anti -Racist. Other events are being finalized and will be promoted and shared on the City's calendar and through the City's communications channels. Focused Business Support e) Continue, and further promote, Uplift Local and other retail supportive strategies UPDATE: The Uplift Local initiative is an effort to connect the community with outdoor activities. Several community -facing opportunities are currently underway including a monthly community -check in to hear from the community on their experience with the program and ArtLift, a series of art focused initiatives located throughout Palo Alto. More on this effort can be found here: https://viewer.mapme.com/cc87a9ff-ceaa-4f89-a05a-678fb335bf3c/ The City continues to engage with local businesses through weekly meetings with merchants City of Palo Alto Page 2 from California Avenue and University avenue among others. The City of Palo Alto, Palo Alto Chamber of Commerce, San Mateo County Chamber of Commerce, and the Chan Zuckerberg ►nitiative recently concluded awarding more than $200,000 in grants to local restaurants and are actively seeking additional funding for more grants. The City will continue to work with local businesses to support their recovery through the reopening tiers. f) Provide technical support for workplace environmental upgrades to mitigate risks for local businesses UPDATE: The City's consultant that will provide technical support for workplace environmental upgrades has received 19 signed agreements to scheduling onsite consultations. Consultations can provide recommendations ranging from explaining the American Society of Heating, Refrigerating, and Air -Conditioning Engineers (ASHRAE) guideline of hourly fresh air circulations to optimizing Heating, Ventilating, and Air -Conditioning (HVAC) systems. Staff continues to use a variety of marketing tools to promote the program to local businesses with the goal of contacting as many of the commercial customers throughout the city for the entire program. g) Refine the scope and breadth of the City's economic support activities: UPDATE: The City has conducted a search for an economic support consultant to assist in the refinement of the scope and breadth of the City's economic support activities. That search yielded a consultant that will be performing research, compiling background information, and preparing a report to present to the City Council along with potential recommendations for future work. Staff anticipates that discussion occurring in June with the City Council. City Priority Initiatives h) Further accelerate Fiber to the Home (FTTH) and pursue expanded community engagement ($200k) UPDATE: Staff has met with the Fiber to the Home subcommittee twice in preparation for the Utilities Advisory Committee (UAC) meeting on April 21. At that UAC meeting, staff will be presenting phase one and phase three of the fiber project, which can be found as CMR 12118. After the Utilities Advisory Committee, it is anticipated that this item will be presented to the City Council for discussion on May 24. i) Downtown redesign for cars, pedestrians, and bicycle travelers and visitors ($150k, design work only) UPDATE: The City is developing potential street configurations and improvements that would allow for flexible closure of blocks along University Avenue and provide additional outdoor space for businesses. Staff is also looking into more attractive methods to close California Avenue. Lastly, staff is preparing a Request for Proposals (RFP) to prepare conceptual designs and community engagement for University Avenue streetscape improvements by expanding pedestrian and outdoor spaces available for use by visitors and businesses. On Monday, April 19 the City Council voted to extend the City Manager's authority to close City of Palo Alto Page 3 portions of University Avenue and California Avenue, and certain intersecting streets, through October 31, 2021 and to return with a resolution extending temporary parklets to December 31, 2021 through its discussion of CMR 12041. It also passed a motion for staff to develop a permanent parklet program with the input of the Architectural Review Board as part of that same item. j) Exploration of potential ballot measures (+$) UPDATE: The City anticipates discussing potential ballot measures with the Finance Committee before the end of Fiscal Year (FY) 2021. Potential ballot measures include options ranging from a business tax, previously discussed with the City Council prior to COVID-19, options for raising revenue to allocate to housing, to exploring revenues for services. Staff hopes to narrow the range of options through discussion with the Finance Committee to ensure optimal use of limited staff resources in pursuit of potential ballot measures which will require additional contractual funding this calendar year. k) Research and return to Council with recommendations for updates to the Foothills Fire Management Plan and certain other measures, including a Foothills Fire Early Warning Systems (FFEWS). UPDATE: At the direction of Council, staff from various departments (including the Office of Emergency Services, Fire, Police, Community Services, Utilities, Public Works, and Information Technology) will continue internal coordination efforts with a focus on Mitigation and Planning, Detection and Warning, and Coordination and Communication. The City Council has identified the increased use of open spaces as one of several increased risk factors for the Wildland Urban Interface (WUI) and staff will address that concern as well as other hazards, which can be found in the community risk assessment, throughout this process. Staff anticipates returning to the City Council with a staff report providing further details and information in mid -2021. Legend As seen in the updates above, a stoplight symbol is displayed to the left of each individual work item. This indicator is meant to provide a visual indication of the status of each work item as described below. • Green — Progress on this work item is underway, consistent with what was described in the Community and Economic Workplan as adopted by the City Council. • Yellow — Progress on this work item is underway, but may have upcoming vulnerabilities or decisions that need to be made to impact future progress. • Red — Progress on this work item is not underway; this represents when work has stalled or encountered barriers that need to be overcome in order for work to continue. City of Palo Alto Page 4