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HomeMy WebLinkAbout2022-01-10 City Council Agenda PacketCITY OF ursu City Council Special Meeting Monday, January 10, 2022 5:00 PM Virtual Only 6 t is City of P ito City Council tin el y irtual Teleconf To prevent the spread of Covid-19, this meeting will be held by virtual teleconference only, with no physical location. Members of the public who wish to participate by computer or phone can find the instructions below and at the end of this agenda. HOW TO PARTICIPATE VIRTUAL PARTICIPATION CLIC T ] I (https:llcit ofpaloalto.zoom.us1j162027238) Meeting ID: 362 027 238 Phone:1(669)900-6833 The meeting will be broadcast on Cable TV Channel 26, live on YouTube at https://www.youtube.com/c/cityofpaloaito, and streamed to Midpen Media Center at https:!/mid oenmedia,orea TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. PUBLIC COMMENTS Public Comments will be accepted both in person and via Zoom meeting. All requests to speak will be taken until 5 minutes after the staff's presentation. Written public comments can be submitted in advance to city.councilCacityofpaloalto.org and will be provided to the Council and available for inspection on the City's website. Please clearly indicate which agenda item you are referencing in your email subject line. CALL TO ORDER CLOSED SESSION (5:00 PM - 6:00 PM) Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: 445 Bryant Street Assessor's Parcel Number 120-15-107 Negotiating Party: JSRFIT LLC, a California limited liability company d.b.a. Form Fitness City Negotiators: Ed Shikada and Kiely Nose Subject of Negotiations: Lease Price and Terms of Payment AGENDA CHANGES, ADDITIONS AND DELETIONS PUBLIC COMMENT (6:00 PM - 6:25 PM) Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. CONSENT CALENDAR (6:25 PM - 6:35 pm) Items will be voted on in one motion unless removed from the calendar by three Council Members. 2. Approve Minutes from December 6th and 13th, 2021 and January 3, 2022 3. Approval of Contract C22181106 with Universal Site Services Inc. for a Total Not -to -Exceed Amount of $1,214,373 Over a Five Year Term for Scheduled and On -Call Steam Cleaning Services at Various City Locations 4. Adoption of Labor Agreements with 1) Service Employees International Union Hourly (SEIU-H) Unit , 2) Utilities Management and Professional Association of Palo Alto (UMPAPA), and 3) Service Employee International Union (Classification Revision). 5. Adopt a Park Improvement Ordinance for the Replacement of the Palo Alto Flood Basin Tide Gate Structure in the City's Baylands 6. Adoption of Two Resolutions Authorizing Participation in the California Arrearage Payment Program (CAPP) for Gas and Electric Utilities, and the California Water and Wastewater Arrearage Payment Program (CWWAPP), Including Acceptance of Funds and Crediting Eligible Utility Accounts; and Approval of Amendments to the Fiscal Year 2022 Budget Appropriation Ordinance for the Electric, Gas, and Water Funds to Account for CWWAPP and CAPP Funds 7. Adoption of an Interim Ordinance Amending Titles 16, 18 and 21 in Response to Senate Bills 9 and 478, Including Amendment to the City's Affordable Housing Requirements for SB 9 Projects. CEQA Status: This Action is not Considered a Project or is Exempt from CEQA in Accordance With Government Code Sections 66411.7(n) and 65852.21(j) or Section 15061 of the State CEQA Guidelines. 2 Special Meeting January 10, 2022 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. 8. SECOND READING: Adoption of an Ordinance Restating Procedures For Expedited Permitting Processing For Electric Vehicle Charging Systems (FIRST READING: December 13, 2021 PASSED: 6-0, Kou absent) 9. SECOND READING: Adoption of a Park Improvement Ordinance for Renovations at Cameron Park (FIRST READING: February 8, 2021 PASSED: 7-0) CITY MANAGER COMMENTS (6:35 PM - 7:00 PM) ACTION ITEMS Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. u lic 10. PUBLIC HEARING: Staff Recommend the City Council Review the North Co ent Ventura Coordinated Area Plan (NVCAP) Preferred Alternative, Take Public Comment, and Endorse the Preferred Alternative. (7:00 PM - 8:30 PM) resentation 11. Review and Accept the FY 2023 - FY 2032 Long Range Financial Forecast (LRFF) and FY 2023 Budget Development Guidelines esentation (8:30 PM - 10:00 PM) COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS Members of the public may not speak to the item(s) ADJOURNMENT INFORMATION REPORTS Information reports are provided for informational purposes only to the Council and the public but are not listed for action during this meeting's agenda. 12. Informational Update on Utilities Operational Improvements OTHER INFORMATION Standing Committee Meetings - None Schedule of Meetings 3 Special Meeting January 10, 2022 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1 Written public comments may be submitted by email to city.council@cityofpaloalto.org. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom -based meeting. Please read the following instructions carefully. A. You may download the Zoom client or connect to the meeting in - browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on "raise hand." The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B -E above. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERETO JOIN Meeting ID: 362 027 238 Phone:1(669)900-6833 4 Special Meeting January 10, 2022 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. City of Palo Alto Office of the City Clerk City Council CAO Report (ID # 13919) Meeting Date: 1/10/2022 Title: Approve Minutes from December 6th and 13th, 2021 and January 3, 2022 From: Lesley Milton, City Clerk Staff recommends review and approval of the attached minutes for the above three meetings. ATTACHMENTS: • Attachment2.a: 20211206a mCCs (DOCX) • Attachment2.b: 20211213amCCs (DOCX) Attachment2.c: 20220103amCCr (DOCX) Packet Pg. 5 2.a+ CITY COUNCIL DRAFT ACTION MINUTES Special Meeting December 6, 2021 The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:00 P.M. Present: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: None Closed Session 1. CONFERENCE WITH CITY ATTORNEY -EXISTING LITIGATION Subject: Joel Alejo v. City of Palo Alto, et al. Santa Clara County Superior Court Case No. 21CV378968 Authority: Government Code Section 54956.9(d)(1). CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Managcr and his Designees Pursuant to Mcrit System Rulcs and Regulations (Ed Shikada, Kicly Nosc, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Molly Stump, and Tcrcncc Howzcll) Employees International Union,(SEIU) Local 521, Utilities Management and Professional Association of to Alto (UMPAPA)Palo Alto P acc Officer's Association (PAPOA), Palo Alto Police Management Association (PMA), International Association of Fire. Fightcrs (IAFF) local 1319, lo Alto Firc Chicfs Association (FCA), ; Authority: Government Codc Scction 54957.6 (a). MOTION: Council Member Cormack moved, seconded by Mayor Dubois to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5 P.M. Council returned from Closed Session at 6:00 P.M. Mayor DuBois announced there were no reportable action. Agenda Changes, Additions and Deletions Page 1 of 5 Packet Pg. 2.a+ DRAFT ACTION MINUTES Mayor Dubois announced Item 2 was continued to the next meeting and not heard during this meeting. Council Member Shikada announced there were At Places memos distributed for Item 7 and 9. Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Numbers 6-8. MOTION: Vice Mayor Burt moved, seconded by Mayor Dubois to approve the Consent Agenda Items 3-8. 3. Approval of Minutes November 16, 2021 and November 22, 2021 City Council Meeting. 4. Approval of contract with Life Insurance Company of North America (CIGNA) for Underwriting of the City of Palo Alto's Group Life, Accidental Death and Dismemberment (AD&D), and Long Term Disability Insurance (LTD) Plans for Up to Three Years for a total not to exceed $1,920,000. 5. Adoption of Resolution 10003 for the Santa Clara County Historical Heritage Grant Program Authorizing the Application and Receipt of Grant Funds by the City of Palo Alto for the Roth Building (300 Homer Ave) Elevator Restoration 6. Amendment No. One with Ten Geographic Information Systems (GIS) On -Call Professional Service Contracts with: 1) Critigen LLC; 2) GIS Solutions, Inc.; 3) Utility DataContracts, Inc.; 4) Turf Image, Inc.; 5) Vestra Resources, Inc.; 6) Michael Baker International, Inc.; 7) iSpatial Techno Solutions, Inc.; 8) Geographic Information Services, Inc.; 9) Seven Tablets, Inc.; and, 10) Timmons Group, Inc., C20174611(A-F), Increasing the Not -To -Exceed Amount from$700,000 Annually for Contract Year 1, to $1,500,000 Annually for Contract Years 2 through 5, for a Total Not -to -Exceed Amount$6,700,000 over the Five -Year Term Across All Ten On -Call GIS Contracts. 7 Amendment Number 1 to Contract Number C19173686 with OpenCities, Inc. to Add to Increase the Scope of Services to Add Additional Website Functionalities such as a Junior Museum Sub- Website, and Increase the Compensation Amount Accordingly, by$167,317 for a New Not -to -Exceed Contract Amount of $434,517 through FY25. 8. Approval of a Purchase Order with Interstate Truck Center d/b/a Valley Peterbilt in an Amount Not -to -Exceed $391,002 for the Purchase of a Page 2 of 5 Sp. City Council Meeting Draft Action Minutes: 12/06/2021 Packet Pg. 2.a+ DRAFT ACTION MINUTES 2023 Peterbilt 537 with an American Truck and Trailer Body Service Body, Utilizing a Sourcewell Cooperative Purchase Agreement; and Approval of a Fiscal Year 2022 Budget Amendments in the Vehicle Replacement and Maintenance Fund Scheduled Vehicle and Equipment Replacement Capital Project (VR-22000) and the Gas Fund. ITEMS 3-5 OF MOTION PASSED: 7-0 ITEMS 6-8 OF MOTION PASSED: 6-1, Tanaka no Action Items 9. Adoption of Interim Urgency Ordinance 5538 Amending Titles 18 and 21 in Response to Senate Bill 9; Adoption of an Interim Ordinance Amending Titles 18 and 21 in Response to Senate Bills 9 and 478; Adoption of Objective Design Standards for SB 9 Projects; and Referral of Work on a Permanent Ordinance to the Planning and Transportation Commission and the Architectural Review Board. FIRST MOTION: Vice Mayor Burt moved, seconded by Mayor Dubois to: A. Adopt the attached interim urgency ordinance to immediately integrate Senate Bill 9 into the Palo Alto Municipal Code and, by reference, adopt objective design standards) for qualifying SB 9 projects; and B. Include that newly created lot lines shall not render an existing structure noncomplying in any respect (e.g. floor area ratio, lot coverage, parking), nor increase the degree of noncompliance of an existing noncompliant structure. FIRST MOTION PASSED: 7-0 SECOND MOTION: Vice Mayor Burt moved, seconded by Council Member Stone requesting Staff to: A. Return at the earliest possible time in January 2022 to adopt the attached interim ordinance (attachment B) as revised below; B. Include lot split language: Newly created lot lines shall not render an existing structure noncomplying in any respect (e.g. floor area ratio, lot coverage, parking), nor increase the degree of noncompliance of an existing noncompliant structure; C. Include language to Senate Bill 9 impacted developments reflecting a 15% affordable housing in -lieu fee to "for sale" units and existing Page 3 of 5 Sp. City Council Meeting Draft Action Minutes: 12/06/2021 Packet Pg. 8 2.a+ DRAFT ACTION MINUTES residential impacts fees for rental units, and request that staff return with additional analysis of the impacts of these fees; and D. Include requirement that the owner signs an affidavit of intention to occupy one of the housing units created on the parcel map as their primary residence for a minimum of three years from the City's issuance of the certificate of occupancy. MOTION SPLIT FOR THE PURPOSE OF VOTING PARTS A, B and D OF SECOND MOTION PASSED: 7-0 PARTS C OF SECOND MOTION PASSED: 6-1, Tanaka no THIRD MOTION: Mayor Dubois moved and seconded by Council Member Kou requesting Staff: A. Consider feedback provided tonight and refer work on a permanent ordinance to the Planning and Transportation Commission (PTC) and Architectural Review Board (ARB) work plans for 2022; and B. Assess and return with recommendations on short term rental penalties, information necessary to update the historic registry; look at what aspects of the Eichler guidelines could be used for objective standards, specify consequences for failure to occupy the unit, reporting on SB 9 projects, plans for notification to nearby properties; request staff to explore the designation of high risk fire areas in Palo Alto Foothills; evaluate and align City ADU requirements with State requirements; evaluate street frontage for the primary units; evaluate renaming R1 Single Family Zoning to a title that more accurately describes the new standards; and analysis of the feasibly of requiring a 25% or one unit inclusionary housing requirement for SB 9 projects MOTION SPLIT FOR THE PURPOSE OF VOTING PARTS A OF THIRD MOTION PASSED: 7-0 PARTS B OF THIRD MOTION PASSED: 5-2, Cormack, Tanaka no 10. Discuss and Provide Direction to Staff on Development of New Parking Facilities in the University Avenue Downtown Including Consideration of: (a) Resuming Work on the Garage Project at 375 Hamilton Avenue; or (b) Issuing a Request for Information (RFI) from Private Partners Regarding Development of Parking Using Parking In -Lieu Fees, Page 4 of 5 Sp. City Council Meeting Draft Action Minutes: 12/06/2021 Packet Pg. 9 2.a+ DRAFT ACTION MINUTES Potentially in Conjunction with Housing or Other Uses, on Private or City -Owned Properties. MOTION: Vice Mayor Burt moved, seconded by Council Member Stone to direct staff to: A. Initiate a Request for Information (RFI) to examine feasibility of partnering with a private entity (for-profit or non-profit) on development of new parking using Downtown In -Lieu Parking Fees, in conjunction with housing or other uses, including the use of City surface lots or privately held parcels; and B. Council supports a preference for pursuing affordable housing as the preferred housing component, a preference for lot D as the preferred location, (proposed add) and limits the use of general funds to subsidize parking construction MOTION PASSED: 6-1, Filseth no Adjournment: The meeting was adjourned at 11:11 P.M. ATTEST: APPROVED: City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City's website. Page 5 of 5 Sp. City Council Meeting Draft Action Minutes: 12/06/2021 Packet Pg, U 2.b CITY COUNCIL DRAFT ACTION MINUTES Special Meeting December 13, 2021 The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:01 P.M. Present: Burt, Cormack, DuBois, Filseth, Stone, Tanaka Absent: Kou Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Dcsignatcd Rcprcscntativcs: City Manager and his Dcsignccs Pursuant to Mcrit Systcm Rulcs and Rcgulations (Ed Shikada, Kicly Nosc, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Molly Stump, and T^.TCrcncc Howzcll) Employcc Organization: Scrvicc Employccs Intcrnational Union,(SEIU) Local 521, Utilitics Managcmcnt and Profcssional Association of Palo Alto (UMPAPA)Palo Alto Pcacc Officcr's Association (PAPOA), lo Alto Policc Managcmcnt Association (PMA), International Association of Firc . This item has been continued to a date uncertain. Special Orders of the Day 2. Adoption of Resolution 10007 for Karen McAdams Upon Her Retirement. MOTION: Council Member Filseth moved, seconded by Council Member Stone to adopt the Resolution for Karen McAdams upon her retirement. MOTION PASSED: 6-0, Kou absent 3. Appointment of Candidates for the Architectural Review Board, Historic Resources Board, Parks and Recreation Commission, and Planning and Transportation Commission. MOTION: Mayor DuBois moved, seconded by Council Member Cormack to: A. Vote tonight for two ARB positions; Page 1 of 14 Packet Pg. 11 2.b DRAFT ACTION MINUTES B. Direct the Clerk to open a new recruitment opening from now until the end of January for the open positions; and C. Request the incumbent to serve the holdover position until recruited. MOTION PASSED: 6-0, Kou absent The City Council took a break at 5:17 P.M. and returned at 6:00 P.M. First Round of voting for two positions on the Architectural Review Board with terms ending December 15, 2024. Voting For: Peter Baltay (Incumbent): Valerie Driscoll: David L. Hirsch (Incumbent): Yujin Jeon: Kathryn Jordan: Manix Patel: Brigham Wilson: Jim Xiao: Bin Zhou: Burt, Cormack, DuBois, Filseth, Stone Burt, Cormack, DuBois, Filseth, Stone Tanaka Tanaka Peter Baltay with 5 votes, and David L. Hirsch with 5 votes were appointed to the Architectural Review Board. First Round of voting for one position on the Historic Resources Board with an unexpired term ending December 15, 2022. Voting For: Valerie Driscoll: Alisa Eagleston-Cieslewicz: Burt, Cormack, DuBois, Filseth, Stone, Tanaka Alisa Eagleston-Cieslewicz with 6 votes was appointed to the unexpired term on the Historic Resources Board. Page 2 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet P, 2 2.b DRAFT ACTION MINUTES First Round of voting for two positions on the Parks and Recreation Commission with terms ending December 15, 2024. Voting For: Annie Carl: Anne Warner Cribbs (Incumbent): Cormack, Filseth, Stone Claire Elliott: Nellis L. Freeman, Jr.: Burt Jeff Greenfield (Incumbent): Burt, DuBois, Filseth, Stone Eve Klein: Shani Kleinhaus: Joy Oche: Rich Pearson: Cormack, Tanaka Andie Reed: DuBois Thomas Rota: Tanaka Mark Bennett Weiss: Jeff Greenfield with 4 votes was appointed to the Parks and Recreation Commission. A second round of voting for the remaining term ending December 15, 2024 is required. First Round of voting for two positions on the Planning and Transportation Commission with terms ending December 15, 2025. Voting For: Bryna Chang (Incumbent): Leonard Ely: Kathryn Jordan: Arthur Keller: Burt, DuBois, Filseth, Stone, Tanaka Tanaka Stone Page 3 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet Pg. 2.b DRAFT ACTION MINUTES Chunming Niu: Keith Reckdahl: Nisar Shaikh: Brigham Wilson: Burt, Cormack, DuBois, Filseth Cormack Bryna Chang with 5 votes, and Keith Reckdahl with 4 votes were appointed to the Planning and Transportation Commission. Second Round of voting for 1 position on the Parks and Recreation Commission with a term ending December 15, 2024. Voting For: Annie Carl: Anne Warner Cribbs (Incumbent): Cormack, Filseth, Stone Claire Elliott: Nellis L. Freeman, Jr.: Eve Klein: Burt Shani Kleinhaus: Joy Oche: Rich Pearson: Tanaka Andie Reed: DuBois Thomas Rota: Mark Bennett Weiss: There was no majority vote for the applicants. A third round of voting was required. Third Round of voting for 1 position on the Parks and Recreation Commission with a term ending December 15, 2024. Voting For: Page 4 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet Pg. 14 2.b DRAFT ACTION MINUTES Anne Warner Cribbs (Incumbent): DuBois, Cormack, Filseth, Stone Eve Klein: Burt Rich Pearson: Tanaka Andie Reed: Anne Warner Cribbs with 4 votes was appointed to the Parks and Recreation Commission. First Round of voting for one position on the Parks and Recreation Commission with an unexpired term ending December 15, 2022. Voting For: Annie Carl: Claire Elliott: Nellis L. Freeman, Jr.: Burt, DuBois, Filseth Eve Klein: Shani Kleinhaus: Stone Joy Oche: Rich Pearson: Cormack, Tanaka Andie Reed: Thomas Rota: Mark Bennett Weiss: There was no majority vote. A second round of voting was required. First Round of voting for one position on the Parks and Recreation Commission with a term ending December 15, 2025. Voting For: Page 5 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet Pg. 2.b DRAFT ACTION MINUTES Annie Carl: Claire Elliott: Nellis L. Freeman, Jr.: Eve Klein: Shani Kleinhaus: Joy Oche: Rich Pearson: Andie Reed: Thomas Rota: Mark Bennett Weiss: Burt, Cormack, DuBois, Filseth, Stone Tanaka Nellis L. Freeman, Jr with 5 votes was appointed to the term on the Parks and Recreation Commission. First Round of voting for one position on the Parks and Recreation Commission with an unexpired term ending December 15, 2022. Voting For: Annie Carl: Claire Elliott: Eve Klein: Shani Kleinhaus: Joy Oche: Rich Pearson: Andie Reed: Thomas Rota: Burt Stone Cormack, Tanaka DuBois, Filseth Page 6 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet Pg. 6 2.b DRAFT ACTION MINUTES Mark Bennett Weiss: There was no majority vote. A second round of voting was required. Second Round of voting for one position on the Parks and Recreation Commission with an unexpired term ending December 15, 2022. Voting For: Annie Carl: Claire Elliott: Eve Klein: Shani Kleinhaus: Joy Oche: Rich Pearson: Andie Reed: Thomas Rota: Mark Bennett Weiss: Burt, Stone Cormack, Filseth, Tanaka DuBois There was no majority vote. A third round of voting was required. Third Round of voting for one position on the Parks and Recreation Commission with an unexpired term ending December 15, 2022. Voting For: Annie Carl: Claire Elliott: Eve Klein: Shani Kleinhaus: Joy Oche: Burt, Stone, DuBois Page 7 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet Pg. 7 2.b DRAFT ACTION MINUTES Rich Pearson: Andie Reed: Thomas Rota: Mark Bennett Weiss: Cormack, Tanaka Filseth There was no majority vote. A fourth round of voting was required. Fourth Round of voting for one position on the Parks and Recreation Commission with an unexpired term ending December 15, 2022. Voting For: Annie Carl: Claire Elliott: Eve Klein: Shani Kleinhaus: Joy Oche: Rich Pearson: Andie Reed: Thomas Rota: Mark Bennett Weiss: Burt, DuBois, Filseth, Stone Cormack, Tanaka Shani Kleinhaus with 4 votes was appointed to the unexpired term on the Parks and Recreation Commission. Agenda Changes, Additions and Deletions Mayor DuBois announced that Item 20A and 20B will be heard together as one item. Consent Calendar Page 8 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet Pg. 18 2.b DRAFT ACTION MINUTES Council Member Tanaka registered a no vote on Agenda Item Number 10, 13, 14. MOTION: Vice Mayor Burt moved, seconded by Council Member Cormack to approve Agenda Item Numbers 4-18. 4. Approval of Minutes November 29, 2021 City Council Meeting. 5. Approval of Amendment Number 1 to Contract Number C21179861 with Downtown Streets, Inc., for Downtown Cleaning Services, in Order to Extend the Term by Two Years (through January 11th, 2024), Increase the Total Not to Exceed Amount to $323,244, and Correct a Clerical Error in the Contractor's Name. 6. Approval of Contract Number C20182200 With Cratus, Inc. in the Amount of $3,444,302 for Sanitary Sewer Replacement Project 30 (WC -17001) in the Ventura, Charleston Meadows, Fairmeadow, and Palo Verde Neighborhoods; Authorization for the City Manager to Negotiate and Execute Related Change Orders Not-to- Exceed$344,430, for a Total Not -to -Exceed Amount of $3,788,732; and Approval of Budget Amendments in the Wastewater Collection Fund. 7 Approval and Authorization for the City Manager or Their Designee to Execute the Following Three Utilities Public Benefits Program Contract Amendments: 1) Amendment Number 3 to Eagle Systems International, Inc. DBA Synergy Companies C15159126, Extending the Term for One Additional Year With no Increase in Compensation; 2) Amendment Number 4 to Eagle Systems International, Inc. DBA Synergy Companies C15159125, extending the Term for One Additional Year With no Increase in Compensation; 3) Amendment Number 3 to CLEAResult Consulting, Inc. C15159135 extending the Term for One Additional Year With no Increase in Compensation. 8. Approval of a Professional Services Agreement With CLEAResult for Efficiency and Electrification Program Services for Small to Medium Business and Commercial Customers for a Total Not -to -Exceed Amount$2,571,714 for a Three -Year Term Through December 31, 2024. 9. Approval of Resolution 10008 amending the City of Palo Alto's Employee Flexible Benefits Plan as a provision of the Consolidated Appropriations Act of 2021 and the American Rescue Plan Act of 2021 (ARPA) as they relate to Employee Health Care and Dependent Care Flexible Spending Accounts. Page 9 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet Pg. 19 2.b DRAFT ACTION MINUTES 10. Approval of Amendment No. 3 to Contract C17166591 with Susan Zoccola, LLC to increase the contract amount by $35,000 for a total not to exceed amount of $135,000 and to extend the term through December 2023 to complete the artwork associated with the Charleston-Arastradero Corridor Project. 11. Approval of Contract S20178749 Amendment No. 2 with LCT SOFTWARE, LLC in the Amount of $70,800 for a New Not to Exceed Amount of $174,330 for Electronic Document Review Software related to the city's Land Use and Permitting System Through December 31, 2022. 12. Adoption of Resolution 10009 Approving an Application and Making Required Findings for Proposition 68 Per Capita Grant Funds for Boulware Park Improvement Project in the Amount of $218,000. 13. Request for Authorization to Amend the Existing Legal Service Agreement With the Law Firm of Colantuono, Highsmith & Whatley, PC (Contract S17167696) to Increase the Contract Amount by an Additional $70,000 for a new Not -to -Exceed Amount of $455,000 and to Extend the Term to October 1, 2024. 14. Adoption of Revisions to Management and Professional Employees Compensation Plan. 15. Approval of a Memorandum of Understanding Between the City of Palo Alto Police Department and the City of Campbell for the Santa Clara County Specialized Enforcement Team (SCCSET) for a Period of Ten Years at a Cost of $10,000 or $5,000 Annually Depending on PAPD Participation. 16. Adoption of an Ordinance Restating Procedures For Expedited Permitting Processing For Electric Vehicle Charging Systems. 17. Approval of a License Agreement With New Cingular Wireless PCS, LLC, to Continue Operating the Communications Site on the City Owned Property Located at 1082 Colorado Avenue. 18. Adoption of Resolution 10010 Authorizing the City Manager to Execute Participation Agreements on behalf of Palo Alto to Enter Into the Settlement Agreements with McKesson Corporation, Cardinal Health, Inc., AmerisourceBergen Corporation, Johnson & Johnson, Janssen Pharmaceuticals, Inc., Ortho-McNeil-Janssen Pharmaceuticals, Inc., and Janssen Pharmaceuitca, Inc., Agree to the Terms of the MOU Page 10 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet Pg. 20 2.b DRAFT ACTION MINUTES Allocating Settlement Proceeds, and Authorize Entry Into the MOU with the California Attorney General. ITEMS 10, 13, 14 OF MOTION PASSED: 5-1, Tanaka no, Kou absent ITEMS 4-9, 11-12, 15-18 OF MOTION PASSED: 6-0, Kou absent Action Items 19. Progress Report on the Sustainability and Climate Action Plan Update and S/CAP Ad Hoc Committee Work, and Acceptance of the S/CAP Three -Year Work Plan. MOTION: Council Member Cormack moved, seconded by Council Member Filseth to: A. Accept the current draft S/CAP 3 -Year Work Plan that incorporates the Council directives from April 2021 (Attachment A); B. Direct Staff to propose necessary staffing in the Electric Fund and the General Fund during the mid -year budget update, in order to implement the near -term activities in the draft S/CAP 3 -Year Work Plan; and C. Direct Staff to bring forward a proposal on including an S/CAP impact statement as part of future relevant staff reports on City Council items at the 2022 City Council Retreat. MOTION PASSED: 6-0, Kou absent The City Council went on a break at 8:54 P.M. and returned at 9:06 P.M. 20A. Approval of Employee Appreciation Leave of Three Days (Not to Exceed 36 Hours) On A One-time Basis for City of Palo Alto Employees to be Used Between December 19, 2021 through January 8, 2022, and Authorize the City Manager or Their Designee to Execute Agreements With Designated Employee Representative Groups. 20B. Approval of Amendments to the Employment Agreements Between the City of Palo Alto and Council Appointed Officers, Specifically the City Attorney and the City Manager. Items 20A and 20B were heard together as one Item. MOTION: Vice Mayor Burt moved, seconded by Council Member Cormack to: Page 11 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet Pg. 21 2.b DRAFT ACTION MINUTES A. Approve Employee Appreciation Leave of three days (not to exceed 36 hours) on a one-time basis for all City of Palo Alto employees to be used between December 19, 2021 through January 8, 2022; B. Authorize the City Manager or their designee to execute agreements with designated employee representative groups as needed for implementation; C. Approve and authorize the Mayor to execute the following contract amendments for Council Approved Officers: Amendment No. 9 to Employment Agreement between the City of Palo Alto and Molly S. Stump; and ii. Amendment No. 3 to Employment Agreement between the City of Palo Alto and Ed Shikada. MOTION PASSED: 5-1, Tanaka no, Kou absent 21. Discussion and Possible Direction Regarding In -Person, Remote, or Hybrid City Council and Board and Commission Meetings. MOTION: Council Member Cormack moved, seconded by Council Member Tanaka to defer resumption of in -person hybrid meetings for Standing Committees, and BCC (Board, Committee, and Commission) meetings to March. MOTION PASSED: 6-0, Kou absent Council Member Questions, Comments and Announcements None Adjournment: The meeting was adjourned at 10:21 P.M. ATTEST: APPROVED: City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in Page 12 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet Pg. 22 2.b DRAFT ACTION MINUTES accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City's website. Page 13 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet Pq. 2 2.b DRAFT ACTION MINUTES Page 14 of 14 Sp. City Council Meeting Draft Action Minutes: 12/13/2021 Packet Pg. 24 2.c CITY COUNCIL DRAFT ACTION MINUTES Regular Meeting January 3, 2022 The City Council of the City of Palo Alto met on this date in virtual teleconference at 6:00 P.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: None Special Orders of the Day 1. Election of the 2022 Mayor. NOMINATION: Council Member Kou nominated Council Member Burt for Mayor for 2022. NOMINATION: Council Member Cormack nominated Council Member Kou for Mayor for 2022. Council Member Kou declined the nomination. NOMINATION FOR COUNCIL MEMBER BURT AS MAYOR FOR 2022 PASSED: 6-1 Tanaka no 2. Election of the 2022 Vice Mayor. NOMINATION: Council Member Stone nominated Council Member Kou for the position of Vice Mayor for 2022. NOMINATION FOR COUNCIL MEMBER KOU AS VICE MAYOR FOR 2022: 7-0 3. Adoption of a Resolution Expressing Appreciation for Outstanding Public Service as Mayor to Tom DuBois. Page 1 of 2 Packet Pg. 25 2.c DRAFT ACTION MINUTES MOTION: Council Member Burt moved by unanimous consent to adopt Resolution 10011 expressing appreciation for outstanding public service as Mayor in 2021 to Tom DuBois. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 8:15 P.M. ATTEST: APPROVED: City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City's website. Page 2 of 2 City Council Meeting Draft Action Minutes: 1/3/2022 Packet Pq. 26 City of Palo Alto (ID # 12091) City Council Staff Report Meeting Date: 1/10/2022 Title: Approval of Contract C22181106 with Universal Site Services Inc. for a Total Not -to -Exceed Amount of $1,214,373 Over a Five Year Term for Scheduled and On -Call Steam Cleaning Services at Various City Locations From: City Manager Lead Department: Public Works Recommendation Staff recommends that Council approve and authorize the City Manager or their designee to execute a contract with Universal Site Services Inc. (Contract No. C22181106) in the amount of $1,214,373 over a five-year term for scheduled and on -call steam cleaning services. Background To maintain clean and vibrant business districts in Palo Alto, the Public Works Department has historically contracted for high pressure and steam cleaning services on University Avenue and California Avenue sidewalks, King Plaza, Lytton Plaza, Mitchell Park Library and Community Center, Palo Alto Art Center, the Regional Water Quality Control Plant (RWQCP), underpasses, and parking garages. The frequency of steam cleaning varies, depending on the location. The sidewalks within the Downtown University Avenue area are cleaned once a month year-round; the sidewalks on California Avenue are cleaned once a month for six months out of the year (May -October); Lytton Plaza is cleaned twice a month year-round; King Plaza and Mitchell Park Library and Community Center are cleaned four times a year; the RWQCP pathways and loading area are cleaned six times a year; the underpasses (which include University Ave, Homer Ave, Embarcadero Rd, and California Ave) are cleaned once a month year-round; and lastly, most parking garages are cleaned once a year (in June). Discussion The work to be performed under this contract is for high pressure and steam cleaning of all the locations listed above. This contract will also include a complete steam clean of the five parking garages located within the University Downtown Business District (Civic Center Garage, Lot Q, Lot S/L, Lot R, and Lot J). The ceilings, walls, stairwells, and floors of these garages will be steam cleaned once during the contract term. The new California Avenue Parking Garage will receive similar cleaning twice during the contract term. The Contractor will be required to obtain a City of Palo Alto Page 1 Packet' Pq. 27 Recognized Surface Cleaner certification from the Bay Area Stormwater Management Agencies Association, meet Best Management Practices provided by the RWQCP, and follow requirements set forth in the City's Municipal Code. The Contractor is also required to provide a pollution prevention plan addressing prior to the start of the contract. The contract with Universal Site Services Inc. is for a five-year term. Work will begin after contract approval, execution and issuance of a Notice to Proceed by the City's Project Manager. All steam cleaning work will be performed between the hours of 10:00 p.m. and 7:00 a.m., Thursday through Sunday. The sidewalks located on University Ave that are adjacent to hotels, apartments, and condominiums will be steam cleaned between the hours of 5:00 a.m. and 7:00 a.m., Thursday through Sunday. Businesses and restaurants in the area will be notified of the steam cleaning work, and staff will work to accommodate any reasonable concerns, where feasible. Bid Process On May 12, 2021, a Request for Quotations (RFQ) for Steam Cleaning Services for both Scheduled and On -Call Services was posted on PlanetBids for a bidding period of 28 days. Bids were received from four contractors on June 9, 2021, as listed on the attached Bid Summary (Attachment A). Summary of Bid Process Bid Name/Number RFQ #181106: Steam Cleaning Services for both scheduled and On -Call Services Proposed Length of Project 5 years Number of Bids Mailed to Contractors 20 Total Days to Respond to Bid 28 Pre -Bid Meeting? Yes Number of Companies at Pre -Bid Meeting 9 Number of Bids Received 4 Number of Qualified Bids Received: 4 Bid Price Range From a low of $663,700 to a high of $3,028,750 for the full 5 year term Staff reviewed the four bids, and all were deemed responsive. Bids ranged from a low bid of $663,700 to a high bid of $3,028,750 for the five year term. The two lowest bidders asked to withdraw their bids in accordance with the Public Contract Code, due to errors in their bids. The requests to withdraw were reviewed, found to comply with statutory requirements, and were thus approved. Staff has reviewed the remaining bids that were submitted and recommends that Universal Site Services Inc. be declared the lowest responsible bidder. The bid is 49 percent above the engineer's estimate of $737,974 (see below). While the low bid is significantly higher than the engineer's estimate, this result is similar to the increase in cost for the street sweeping City of Palo Alto Page 2 Packet Pq 28 contract approved by Council on April 20, 2020, ID #11012. The recommended contract with Universal Site Services Inc. contains additional tasks that were not included in the previous contract, such as $117,200 for the steam cleaning of walls, ceilings, floors, etc. for five parking garages (Task 8), and $15,800 for the cleaning of the new California Ave Parking Garage (Task 9). The proposed pricing in this new contract accounts for these additional tasks, and the adjustments needed to reflect the increase in minimum wage, staff retention, job market competitiveness in the Bay Area, and higher costs to insure and maintain equipment. Services Location Previous Contract Engineers Estimate Bid Price Tasks 1-7 Sidewalks, parking garages (floor only), underpasses, plazas, and unscheduled Services. $542,125 $623,444 $970,975 Task 8 Parking garages (all interior surfaces, such as floors, ceilings, walls, etc.) N/A $104,000 $117,200 Task 9 The new California Ave Parking Garage (floor only). N/A $10,530 $15,800 Total N/A $737,974 $1,103,975 If Council does not approve this contract for steam cleaning, the City will not be able to provide cleaning services required for maintaining cleanliness within our business districts, community centers, sidewalks, garages, plazas and underpasses. The City does not have the resources available to provide these cleaning services itself. Resource Impact The contract breakdown according to Funds is provided below. This contract straddles fiscal years. Funding for Tasks 1-7 of the contract ($194,195) is short by $35,196 in the first year. Since the second half of the first year falls in Fiscal Year 2023, this $35,196 in funding will be contingent upon Council approval of the annual budget appropriation for FY 2023. Tasks 1-7 will be completed each year at the same amount totaling $970,975 for all five years. Task 8 ($117,200) and Task 9 ($15,280) of the contract are designated to be completed in the outer years of the contract and will also be dependent upon Council approval of the annual budget appropriation. Dept Location Tasks 1-7 Task 8 Task 9 Fund PWD University downtown sidewalks, garages and underpass $121,055 $117,200 University Parking Fund PWD California Ave sidewalk, garages and underpass $10,310 $15,280 California Parking Fund CSD Lytton Plaza and King Plaza $31,600 General Fund PWD Mitchell Park Library and Community Center and Art Center $8,080 General Fund PWD Regional Water Quality Control $1,530 Wastewater City of Palo Alto Page 3 Packet Pg. 29 Plant (RWQCP) Treatment PWD Homer and Embarcadero Underpass, Emergency Services and Unscheduled Services $21,620 Refuse Fund The contract's total not -to -exceed amount of $1,214,373 includes $110,398 for Additional Services (as defined in the contract) that may be needed during the term of the contract. No direct funding is available for the $110,398 Additional Services portion of this contract at present. The intent in granting this Additional Services authority is to make services under this contract available to other departments or for projects that may arise during the contract term, with funding to be identified by the department seeking such services. Any use of the Additional Services provisions is subject to written Task Order approved by the City's Project Manager, as detailed in the contract. Stakeholder Engagement This contract is for steam cleaning services and community engagement was focused on prospective contractors. As noted previously, staff will inform potentially impacted businesses and restaurants in the area when the cleaning are scheduled. Policy Implications The recommendation does not represent any changes to existing City policy. Environmental Review This project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15301 of the CEQA Guidelines as repair, maintenance and/or minor alteration of existing facilities and no further environmental review is necessary. Attachments: • Attachment3.a: Attachment A: Bid Results PR181106 City of Palo Alto Page 4 Packet Pg. 0 a Steam Cleaning Services for both Scheduled and On -Call Services RFQ181106 Bid Results: Bid I Bid II Bid III Total Superior Pressure Washing $576,000.00 $ 80,700.00 $ 7,000.00 $663,700.00 Withdrawn Webco $914,135.00 $28,523.00 $7,61.6.00 $950,274.00 Withdrawn Universal Site Services $970,975.00 $ 117,200.00 $ 15,800.00 $1,103,975.00 Zero Turn Power Washing $2,843,250.00 $ 164,000.00 $ 21,500.00 $3,028,750.00 Packet Pg', City of Palo Alto (ID # 13719) City Council Staff Report Meeting Date: 1/10/2022 Title: Adoption of Labor Agreements with 1) Service Employees International Union Hourly (SEIU-H) Unit , 2) Utilities Management and Professional Association of Palo Alto (UMPAPA), and 3) Service Employee International Union (Classification Revision). From: City Manager Lead Department: Human Resources Recommendation Staff recommends that Council adopt 1) A new Memorandum of Agreement (MOA) between the City of Palo Alto and the Utilities Management and Professional Association of Palo Alto (UMPAPA) effective upon adoption through June 30, 2022. 2) An extension of the existing MOA between the City of Palo Alto and the Service Employees International Union (SEIU-H) hourly unit effective July 1, 2021 through June 30, 2022. 3) Changes to Facilities Carpenter job description (Attachment F) and corresponding SEIU salary schedule (attachment G) consistent with the effective memorandum of agreement with SEIU 521. Background As a local public agency, the City of Palo Alto is required under California State law to meet and confer in good faith with its recognized labor organizations to reach agreements regarding wages, hours and other terms and conditions of employment'. The teams of negotiators, including City representatives comprised of outside counsel, Human Resources staff and management representatives, met with labor representatives in good faith and successfully reached a tentative agreement. As a condition of the SEIU MOA the City accepts reclassification requests from employees once each year from September 10 through October 10. An analysis is done of each reclassification 1 The Meyers-Milias Brown Act (MMBA), adopted in 1968 as Government Code 3500, establishes the legal framework under which the public agency and labor organizations are required to meet and confer in good faith. As defined in the MMBA, the Memoranda of Agreement is a legally binding contract between the parties. City of Palo Alto Page 1 Packet Pci, 32 request and where warranted, a job description may be updated to reflect changes in duties, services, or technology used. When these changes require or necessitate a change in salary the new salary is brought to council for adoption in alignment with the City Charter, Municipal code, and CaIPERS requirements. Discussion In March of 2021 the City approached its labor groups about extending their contracts. With the uncertain fiscal situation surrounding our region the City sought to extend contracts for 12 months and hold employee costs flat during that period. Below is a summary of the actions recommended in this report: SEIU-H: The SEIU-H group agreed to an extension and holding costs flat for an additional 12 months, putting their new contract expiration at June 30, 2022. This was adopted by Union membership in August and is now subject to council adoption, along with other related labor items. UMPAPA: UMPAPA and the City engaged in "narrow scope" bargaining, which means the items of discussion were limited. Items were prioritized to key administrative changes in alignment with the Utilities strategic plan and organization structure changes. The result of that narrow scope bargaining is the 12 -month agreement for Council approval that holds compensation flat and makes the necessary changes to be in alignment with a re -organization of Utilities staff. These actions position the Utilities department to improve recruitment and will provide better benchmarking of the job market in which we are competing. During the term of this agreement the parties will conduct a comprehensive market analysis to determine if positions within the City's Utilities are keeping pace with the competitive market. This analysis will allow the City to adjust where needed and tailor the compensation package to meet the interests of this limited labor pool. SEIU Classification Amendments: Pursuant to the MOA with SEIU 521, the parties annually review requested classification for updating and revision. During this process the parties agreed that the current carpenter job description required revision and internal alignment to a similarly situated SEIU classification (Facilities Technician). In conjunction with the changes to the job description, the Facilities Carpenter hourly rate from top step of $45.71 per hour to $47.51. This will be implemented as soon as administratively feasible following adoption by council and effective consistent with the attached resolution. Resource Impact Adoption of the new MOA with UMPAPA and extension of the SEIU-H contract results in no increased costs to the General Fund or Enterprise Funds, as both contracts maintain flat salaries (0% increase) for the one-year terms for both groups. City of Palo Alto Page 2 Packet Pg. The new job description and salary for the facilities carpenter classification will have an annual budget impact of approximately $5,500. For FY22, impacts can be absorbed within the existing budget allocation to Public Works and no action is requested. For future budgets this new salary and cost will be included as part of the proposed budget. Policy Implications This contract is consistent with the City's Guiding Labor Principles adopted by Council on April 9, 2012. Environmental Review Approval of a contract with MOA affecting the wages, hours and working conditions of City employees is not a project under the California Environmental Quality Act (CEQA). Attachments: • Attachment4.a: Attachment A: SEIU-H Tentative Agreement 2021-2022 • Attachment4.b: Attachment B: SEIU-H Side Letter Agreement • Attachment4.c: Attachment C: UMPAPA draft MOA 21-22 Redline Changes • Attachment4.d: Attachment D: UMPAPA Appendix A Salary Schedule 2021-2022 • Attachment4.e: Attachment E: SEIU Agreement, Carpenter Reclassification • Attachment4.f: Attachment F: SEIU Updated Carpenter Job Description • Attachment4.g: Attachment G: SEIU Salary Schedule 2019 - 2021 Amended 1.3.2022 - Facilities Carpenter Classification City of Palo Alto Page 3 Packet Pg. 34 DocuSign Envelope ID: 9602E5A3-8EEF-4513-846D-7289DF649EA3 4.a TENTATIVE AGREEMENT Proposed Letter of Agreement City of Palo Alto and SEIU Local 521 Hourly Employee Unit July 1, 2021 — June 30, 2022 Packet Pg. 3 DocuSign Envelope ID: 9602E5A3-8EEF-4513-846D-7289DF649EA3 TENTATIVE AGREEMENT 4.a I. Introduction and MOA Side Letter In early 2020, the City of Palo Alto (City) and the Nation were impacted by the COVID-19 health pandemic. The COVID-19 pandemic impacted the City's economy at every level. Both the City and the Service Employees International Union Local 521 (Union) have a mutual interest in extending the current Memorandum of Agreement (MOA) for one (1) additional year with the two (2) limited changes to the MOA which are listed below in Article VI Pay and Article XXV Term. II. Article VI Pay During the teiin of this extension, the parties agree that there will be no base salary rate increases. The salaries set forth in Appendix B of the MOA, effective 07/01/2020, will remain in place for the term of the one (1) year extension. III. Article XXV Term The Parties agree to amend Article XXV ("Term") of the current MOA to extend the WI for one (1) additional year, for an expiration date of June 30, 2022. For the Union: ,...—DocuSigned by: f2Dvt,,sfuw Bunny Bornstein, Chief Steward Doorsigned by: U alkADS B2A58E54CBF34DE... Aileen Vlahakos, Worksite Organizer Date 6/10/2021 Date 6/9/2021 For the City: DocuSigned by: 6/7/2021 R 61075DC2244F44F... Nick Raisch, Manager ER/LR Date Packet Pg. 6 4.b Proposed Letter of Agreement City of Palo Alto and SEIU Local 521 Hourly Employee Unit July 1, 2021 — June 30, 2022 Packet Pg. 7 4.b I. Introduction and MOA Side Letter In early 2020, the City of Palo Alto (City) and the Nation were impacted by the COVID-19 health pandemic. The COVID-19 pandemic impacted the City's economy at every level. Both the City and the Service Employees International Union Local 521 (Union) have a mutual interest in extending the current Memorandum of Agreement (MOA) for one (1) additional year with the two (2) limited changes to the MOA which are listed below in Article VI Pay and Article XXV Term. II. Article VI Pay During the term of this extension, the parties agree that there will be no base salary rate increases. The salaries set forth in Appendix B of the MOA, effective 07/01/2020, will remain in place for the term of the one (1) year extension. III. Article XXV Term The Parties agree to amend Article XXV ("Term") of the current MOA to extend the term for one (1) additional year, for an expiration date of June 30, 2022. For the Union: For the City: Bunny Bornstein, Chief Steward Date Ed Shikada, City Manager Date Aileen Vlahakos, Worksite Organizer Date Rumi Portillo, HR Director Date Molly Stump, City Attorney Date Nicholas Raisch, ER Manager Date Tori Anthony, Sr. HR Administrator Date Packet Pg. 38 4.b Packet Pg. K9 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20214-9 to June 30, 20220 CITY OF PALO ALTO Memorandum of Agreement City of Palo Alto and Utilities Management and Professional Association of Palo Alto Effective dates: July 1, 2021-1-1— June 30, 20220 Packet. Pg. 40 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20211-9 to June 30, 20220 Contents PREAMBLE 43 ARTICLE I — RECOGNITION 43 ARTICLE II — NO DISCRIMINATION 43 ARTICLE III — PAYROLL DUES DEDUCTION 43 ARTICLE IV — WORK STOPPAGE AND LOCKOUTS ARTICLE V — CITY RIGHT TO MANAGE ARTICLE VI — COMPENSATION Section 1 — Job Families and Salary Schedule Section 2 — Base Salary Increases Section 3 — Market Based Adjustments 64 ARTICLE VII — HEALTH BENEFITS 65 Section 1 — Group Insurance f 4 Article VIII —DEFERRED COMPENSATION MATCH 1Q4 ARTICLE IX — LEAVES 109 Section 1 — Sick Leave 109 Section 2 — Management Annual Leave 1_I9 Section 3 — Vacation 111-0 Section 4 — Bereavement 1214 Section 5 — All Other Leaves 1 "241 Section 6 — Vacation Benefits for Deceased Employees 121-1 Section 7 — Voluntary Leave Program 121 -1 - ARTICLE X — WORKERS' COMPENSATION 1-214 Section 1 — Employees unable to work due to occupational injury, illness or disease 12 -1 -1 - Section 2 — Temporary Disability 1214 ARTICLE XI — RETIREMENT PENSION 1312 ARTICLE XII — MISCELLANEOUS 1414 Section 1 — Reimbursement for Relocation Expense 141; Section 2 — Meal allowance 14.1.3. Section 3 — Reduction in Workforce 141-3 Section 4 - Contracting Out 1513 Section 5- Association Security 1514 Section 6- Notification to the Association 15-14 Section 7- Association Representative Access to Work Locations 161-4 Section 8- Release Time 164 5. 43 43 54 54 2 Packet. Pg. 41 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20214-9 to June 30, 20220 Section 9- Personnel Files 16x15 ARTICLE XIII — GRIEVANCE PROCEDURE 16-1-5 Section 1 - General Provisions 161-5 Section 2 — Definitions 161:5 Section 3 - Conduct of Grievance Procedure 14;1-5 Section 4 - Grievance and Appeal Procedure 1 ;16 ARTICLE XIV — FULL UNDERSTANDING 1817 Section 1 — Full Understanding 181-7 Section 2 — Severability 1 S4 -7 - Section 3 — Good Faith 1_81-7 Section 4 — Mid -Contract Negotiations 191-; Section 5 — Merit System 1944, ARTICLE XV-DURATION 19-18 3 Packet. Pg. 42 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20214-9 to June 30, 20220 PREAMBLE This memorandum of Agreement between the City of Palo Alto, hereinafter referred to as the "City", and the Utilities Management and Professional Association of Palo Alto (UMPAPA), hereinafter referred to as the "Association" or "UMPAPA", has been prepared and entered into in accordance with Title I, Division 4, Sections Chapter 10, 3500-3510 of the California government Code and Chapter 12 of the City of Palo Alto Merit System Rules and Regulations. ARTICLE 1— RECOGNITION The City recognizes the Association as the exclusive representative of employees occupying positions in the bargaining unit certified by the City in accordance with the decision of Arbitrator Kagel dated April 13, 2011. ARTICLE II — NO DISCRIMINATION The Association and the City hereby agree that there shall be no discrimination because of race, color, age, handicap, sex, national origin, sexual or gender orientation, political or religious affiliation under this Agreement. There shall be no discrimination in employment conditions or treatment of employees on the basis of membership or non -membership in the Association, or participation in the lawful activities of the Association. ARTICLE III — PAYROLL DUES DEDUCTION The City shall deduct Association member dues, and any other mutually agreed upon payroll deduction from the bi-weekly pay of bargaining unit employees. The dues deduction must be authorized in writing by the employee on an authorization form acceptable to the City and to the Association. City shall remit the deducted dues to the Association as soon as possible after deduction. ARTICLE IV — WORK STOPPAGE AND LOCKOUTS The Association, its representatives or members shall not engage in or cause, instigate, encourage, sanction or condone a work stoppage or sympathy work stoppage, withholding of services, leave of absence abuse or work slowdown of any kind against the City of Palo Alto or its citizens by its members during the term of this MOA. No Association member shall refuse to cross any picket line in the conduct of the Utility business, nor shall the Association, its representatives or members discriminate in any way towards anyone who refuses to participate in a work stoppage or any of the job actions cited above. The City agrees that it will not lock out Association members. ARTICLE V — CITY RIGHT TO MANAGE The City retains and reserves, without limitation, all powers, rights, authority, duties, and responsibilities to manage the City as stated in the City Merit Rules, Chapter 12, Section 1207(d). Nothing in this Agreement is to be interpreted as constituting a waiver of the City's rights and responsibilities to manage the City and create and maintain programs and services that reflect its public's wishes. The intent of this MOA is to establish wages, working hours, and conditions of employment with the Association. 4 Packet Pg. 43 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 2021-19 to June 30, 20220 ARTICLE VI — Compensation Section 1 —Job Families and Salary Schedule Effective the first full pay period following adoption of this Memorandum by Council, all salaries of covered classifications shall be as listed in Appendix A. Appendix A shall clearly outline benchmark classifications for future total compensation surveys and for the purposes of internal alignment of the Association job families and career paths. The parties agree to continue a jointly -staffed benchmark committee. All recommendations or research conducted by the committee will be included in the next bargaining process. Section 2 — Base Salary Increases During thetermof this agreerr,r n 11 be no hale salary increase (O%L For theTrurpose of reference. and discus: inrtthe_parties rr ay brin whichever relevant data_ points are available, but both_apree that the United States Bureau of Labor Statistics lS provides the most widely accepted and utilized data for determining the cost of livin fora iven regi n. The BLS is intended to provide a single source of information ret;:ars ink inflationary ir5nacts uyithin the local economy. The BLS data does not oblgatloothe C.iwor the Association to propose or agree to anvbase salary adjustments_ The methodology for implementing base salary increases will be to: a) Increase the top and-hatters--ef--the salary range of the benchmarked positions within each job family by the above listed base salary increase while maintaining a 25% differential between the top and bottom of the selected salary ramie 0f4-hree-- -r °',�` pe ee t; then b) Adjust the salary range of the linked positions within each job family based on their differential from the benchmarked position. c) Each individual's base salary will be increased by the same percentage that was applied to their position's salary range in a) or b) above. d) If an individual's salary would be reduced based on the implementation of the new salary schedule, then that employee will remain at their current salary until a time when the listed salary is equal to their current pay. d)eZFor_tho-_pyrposes of this contract only, n implementing char e.s to the salar_y_r ,ige individuals below the new salary minimum will be brought up to the new minimum, 5 Packet. Pg. 44 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 2021-19 to June 30, 20220 t#e-ter�rr-e3f-t #is P T4t4�f� Man -a nt n 04 AP Section 3 — Market Based Adjustments 4 Aarra4Jg ec4-te 0 e--M;an forged to thou -c e- f she-iaer-ea Within t4o_ierm of this Agreement theThe City will conduct a total compensation study of UMPAPA Benchmarked positions based on the following agencies:twel4ve (12) Cities Commented [RN1]: Agreement to title changes that clearly delineate these classifications as solely in UMPAPA. ( Formatted: Strikethrough Alameda Anaheim Burbank East Bav MUD Long Beach Mountain View Pacific Gas and Electric Redwood City Roseville Sacramento MUD San Jose Santa Clara Silicon VailtyClean En �ro [ Sunnyvale Formatted Table The City's total compensation study will include a geographic adjustment for citiesgencies_which are outside of the immediate region. Those cities agencies receiving a geographic adjustment are: Anaheim, Burbank, Long Beach, Sacramento MUD and Roseville. For the purposes of recruiting and retaining employees within the Utility market place, the parties will add to the survey universe data from Pacific Gas and Electric (PG&E) Bay Area region where data can be found. For the term of this agreement, where PG&E data cannot be verified or acquired the parties agree to include an above -median comparator for the purposes of determining calculating benchmarks. The City's survey is intended to provide a single source of information regarding compensation paid to bargaining unit employees and its comparison to compensation paid by other entities. The survey data does not obligate the City or the Association to propose or agree to any market: -based adjustments. The next total compensation study will be started 180da3ysprior to expiation ofthisar' semen, ARTICLE VII — HEALTH BENEFITS Section 1— Group Insurance a) Effective Date of Coverage For newly -hired regular employees coverage begins on the first day of the month following date of hire for the health plan, dental plan, vision care plan, long term disability and life insurance plans if these benefits are elected. Effective on the first of the calendar month falling sixty (60) days after adoption of this MOA, City health premium contributions (medical, dental and vision) will be prorated for part-time employees based on the number of hours per week the part-time employee is assigned to work. Until that time, part- time employees will remain subject to the practice in effect at adoption of this MOA. b) Active Employee Health Coverage During the term of this MOA, the maximum City contribution towards medical premiums for eligible full 6 Formatted: Strikethrough I Formatted: Strikethrough Formatted: Strikethrough Packet Pg. 45 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20211-9 to June 30, 20220 time employees per employee category shall be up to a maximum of the following for any plan: Medical Premium Category Maximum City Contribution Effective Jan 1. 20:1 EE only $871 EE plus one $1.742, EE plus family $2260 For the duration of this MOA if the PEHMCA Minimum charges increase they will be included in the City's maximum contribution and will not result in an increase to the City's maximum contribution rates. c) Coverage for Domestic Partners. 1. Domestic Partnership Registered with the California Secretary of State: Employees may add their domestic partner as a dependent to their elected health plan coverage if the domestic partnership is registered with the Secretary of State. 2. Domestic Partner Not Registered with the California Secretary of State:; Domestic partners who meet the requirements of the City of Palo Alto Declaration of Domestic Partnership , and are registered with the Human Resources Department, will be eligible for a stipend of two hundred and eighty four dollars ($284) per month toward the cost of an individual health plan. Evidence of premium payment will be required with request for reimbursement. d) Alternative Medical Benefit Program If a regular employee and/or the employee's dependent(s) are eligible for medical insurance through another employer -sponsored or association medical plan, the employee may opt for alternative medical insurance coverage through the other employer -sponsored or association plan and waives his/her right to the City of Palo Alto's medical insurance coverage for same individuals. Employees waiving City coverage may receive a stipend of $284 per month. e) Retiree Health Plan a. Employees Hired Prior to January 1, 2004 Monthly City -paid premium contributions for a retiree -selected health plan through the CalPERS Health Benefits Program will be made as provided under the Public Employees' Medical and Hospital Care Act. The City's contribution for an employee hired before January 1, 2004 and whose retirement date is on or after May 1, 2011 shall be the same contribution amount it makes from time to time for active City employees. b. Post - 1/1/04 Hires Government Code section 22893 applies to those Unit members hired after January I, 2004, and provides that, upon retirement from the City an employee is eligible for 50% of the specified employer health premium contribution after ten (10) years of service credit, provided at least five of those years were performed at the City of Palo Alto. After ten years of service credit, each additional service credit year increases the employer contribution percentage by 5% until, at twenty (20) years' service credit; the employee will be eligible upon retirement for 100% of the specified employer contribution and 90% of the 7 Formatted Table Packet. Pg. 46 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20211-9 to June 30, 20220 contribution for their dependent coverage. The City of Palo Alto's health premium contribution for eligible post - 1/1/04 hires shall be the minimum contribution set by PERS under section Government Code section 22893. c. For employees hired prior to January 1, 2004 who wish to opt in to Government code section 22893. The City will offer a 90 calendar day period following adoption of this agreement by Council, in which employees hired prior to January 1, 2004 will have the opportunity to opt in to Government code section 22893. f) Dental Plan 1. The City shall pay covered plan charges on behalf of all eligible employees and dependents. Dependents include eligible domestic partners as defined in Section 1 subsection c of this Article VII, Health Benefits. 2. The City's Dental Plan provides the following: a. Maximum Benefits per Calendar Year- $2,000 per person b. Lifetime Maximum for Orthodontics- The City will pay up to $2,000.00 for orthodontia coverage (not included in annual dental maximum) c. Major Dental Services 50% UCR* d. Orthodontics 50% UCR* e. Basic Benefits (All other covered services) i) First Calendar Year of Eligibility 70% UCR* ii) Subsequent Calendar Years 70%-100% iii) *Usual, Customary, and Reasonable iv) For each dental plan member, the percentage of coverage for basic benefits will begin at 70% for the first calendar year of coverage and increase by 10% (up to a maximum of 100%) effective the first day of the next calendar year as long as the member utilizes the plan at least once during the current year. Per the Delta Dental contract effective October 1, 2005, if the member does not use the plan during the current year, the percentage of coverage for the next calendar year shall remain unchanged from the current year. v) If a dental plan member loses coverage under the plan, the applicable percentage of coverage for basic benefits provided during any future period of coverage will commence at 70% as if the dental plan member was a new enrollee. Examples of when a member might lose coverage under the plan include: • Employee goes on an unpaid leave of absence and elects not to pay the required dental premiums for his/her family's coverage during the leave. • Employee elects to drop one or more covered dependents from the plan during an open enrollment period so that they might be covered on a spouse's non -City of Palo Alto dental plan. 8 Packet Pg. 47 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20211-9 to June 30, 20220 g) Vision Care I. The City shall provide vision care coverage for employee and dependents. Coverage is administered by Vision Service Plan (VSP). The plan will provide an exam every 12 months; lenses every 24 months; frames every 24 months, all subject to a twenty dollar ($20) co - payment as defined in the Vision Services Benefits Plan A schedule. 2. Dependents include eligible domestic partners as defined in Section 1, Subsection c of this Article VII, Health Benefits. h) No dual coverage for dental and vision benefits. When a City employee is married to or has a registered domestic partner with the California Secretary of State with another City employee, each shall only be covered once. (as an individual or as a spouse of the other City employees, but not both) and dependent children, if any, shall be covered by only one spouse. i) Basic Life Insurance The City shall provide a basic group term life insurance with Accidental Death and Dismemberment (AD&D) coverage, in an amount equal to the employee's annual basic pay (rounded to the next highest $1,000) at no -cost to the employee. AD&D pays an additional amount equal to the employee's annual basic pay (rounded to the next highest $1,000). j) Supplemental Life And AD&D Insurance An employee may, at his/her cost, purchase additional life insurance and additional AD&D coverage equal to one- or two-times his or her annual salary. The maximum amount of life insurance available to the employee is up to $325,000 and the maximum amount of AD&D coverage available is up to $325,000. k) Long Term Disability Insurance The City shall provide long term disability (LTD) insurance with a benefit of 2/3 monthly salary, up to a maximum benefit of ten thousand dollars ($10,000) per month. The LTD plan will have a waiting period of sixty days, as provided by the applicable carrier agreement. The City shall pay the premium for the first six thousand dollars ($6,000) of base monthly salary. For employees whose base monthly salary exceeds six thousand dollars ($6,000), the employee shall pay the cost of the required premium based upon their monthly salary between six thousand dollars ($6,000) and fifteen thousand dollars ($15,000). I) Employee Assistance Plan The Employee Assistance Plan (EAP) provides employees with confidential personal counseling, work and family related issues, eldercare, substance abuse, etc. In addition, EAP programs provide a valuable tool for supervisors to refer troubled employees to professional outside help. This service staffed by 9 Packet Pg. 48 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 202119 to June 30, 20220 experienced clinicians is available to employees and their dependents by calling a toll -free phone line twenty-four (24) hours a day, seven days a week. Guidance is also available online. Article VIII — Deferred Compensation Match Effective January 1, 2019 the City will match employee contributions into their City approved 457 plans up to a maximum of $4000. No combination of Employee and Employer funds can exceed the IRS limits for City approved 457 plans. The table below is for illustrative purposes only: Employee Contribution $1,000 $2,500 $4,000 $11,000 Employer Matching Contribution $1,000 $2,500 $4,000 $4,000 ARTICLE IX — LEAVES Section 1 —Sick Leave a) Sick leave shall be accrued bi-weekly provided the employee has been in a pay status for 50 percent or more of a bi-weekly pay period. Sick leave shall be accrued at the rate of 3.7 hours per bi-weekly pay period for those employees working a forty -hour duty schedule. Those assigned work schedules, which are greater or lesser than forty hours will accrue sick leave at the ratio of their work schedule to forty hours. b) Employees may use up to twenty hours of sick leave per calendar year for personal business. The scheduling of such leave is subject to the approval of the appropriate level of Management. c) Employees leaving the municipal service shall forfeit all accumulated sick leave, except as otherwise provided by law and by Section 609 of the Merit Rules and Regulations. In the event that notice of resignation is given, sick leave may be used only through the day which was designated as the final day of work by such notice. d) Employees that were hired before December 1, 1983 and who leave the municipal service in good standing, or who die while employed in good standing by the city, and who have fifteen or more years of continuous service shall receive compensation for unused sick leave hours in a sum equal to two and one-half percent of their unused sick leave hours multiplied by their years of continuous service and their basic hourly rate of pay at termination. Full sick leave accrual will be paid in the event of termination due to disability. See Merit System Rules and Regulations, Chapter 6, Section 609. e) Up to nine days of sick leave per calendar year may be used for illness in the immediate family, including a registered domestic partner. f) Employees eligible, as specified above if hired before December 1, 1983, to be compensated for sick leave may annually convert sick leave hours in excess of 600 to cash or deferred compensation, according to the formula set forth above, up to a maximum of $2,000 per fiscal year. 10 Packet Pg. 49. 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20211-9 to June 30, 20220 Section 2 — Management Annual Leave At the beginning of each calendar year designated exempt employees will be credited with 80 hours of management annual leave. This leave is granted in recognition of the extra hours exempt employees work over their regular schedule. This leave may be taken as paid time off, added to vacation accrual (subject to vacation accrual limitations), taken as cash or taken as deferred compensation. When time off is taken under this provision, 10 -hour shift workers will receive one shift off for each 8 hours charged. Entitlement under this provision will be reduced on a prorated basis for part-time status, or according to the number of months in paid status during the fiscal year; employees who have used more than the pro -rated share at the time they leave City service shall be required to repay the balance or have it deducted from their final check. Unused balances as of the end of the calendar year will be paid in cash unless a different option as indicated above is elected by the employee. Section 3 — Vacation Vacation will be accrued when an employee is in pay status and will be credited on a bi-weekly basis. Total vacation accrual at any one time may not exceed three times the annual rate of accrual. Each eligible employee shall accrue vacation at the following rate for continuous service performed in pay status: a) Less than nine years. For employees completing less than nine years continuous service: 120 hours vacation leave per year; provided that: The City manager is authorized to adjust the annual vacation accrual of employees hired on or after July 1, 2001, to provide up to 40 additional hours (i.e., to a maximum annual accrual of 160 hours) for service with a prior employer. b) Nine, but less than fourteen years. For employees completing nine, but not more than fourteen years continuous service; 160 hours vacation per year. c) Fourteen, but less than nineteen years. For employees completing fourteen, but not more than nineteen years continuous service; 180 hours vacation leave per year. d) Nineteen or more years. For employees completing nineteen or more years continuous service; 200 hours vacation leave per year. e) Employees are eligible to cash out vacation accrual balances in excess of 80 hours. An employee may cash out a minimum of eight (8) hours to a maximum of 120 hours of accrued vacation provided the employee has taken 80 vacation hours in the previous 12 months and has followed the election procedures set forth in this section. Employees must elect the number of vacation hours they will cash -out during the next calendar year, up to the maximum of 120 hours. The election will apply only to vacation hours that are accrued in the next calendar year and that are eligible for cash -out. The election to cash -out vacation hours in each designated year will be irrevocable. This means that employees who elect to cash -out vacation hours must cash -out the number of accrued hours pre - designated on the election form. 11 Packet Pg. 54 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20211-9 to June 30, 20220 Employees who do not elect a cash -out amount by December 31 of the prior calendar year will be deemed to have waived the right to cash out any leave in the following tax year and will not be eligible to cash -out vacation hours in the next tax year. Employees who elect cash -out amounts may request a cash -out at any time in the designated tax year by submitting a cash -out form to payroll. Payroll will complete the cash -out upon request, provided the requested cash -out amount has accrued and is consistent with the amount the employee pre -designated. If the full amount of hours designated for cash -out is not available at the time of cash -out request, the maximum available will be paid. For employees who have not requested cash -out of the elected amount by November 1 of each year, Payroll will automatically cash -out the elected amount, or the maximum available amount, in a paycheck issued on or after the payroll date including November 1. Section 4 — Bereavement Leave of absence with pay of three days may be granted to an employee by the head of his/her department in the event of death in the employee's immediate family, which is defined for purposes of this section as wife, husband, son, son-in-law, step -son, daughter, daughter-in-law, step -daughter, mother, mother-in-law, father, father-in-law, brother, brother-in-law, sister, sister-in-law, grandmother, grandmother -in-law, grandfather, grandfather -in-law, grandchild, aunt, uncle, niece, nephew, registered domestic partner, or a close relative residing in the household of employee. Such leave shall be at full pay and shall not be charged against the employee's accrued vacation or sick leave. Requests for leave in excess of three days shall be subject to the approval of a Council -Appointed Officer for employees under his/her control. Section 5 — All Other Leaves For all other leaves of absence refer to Chapters 5 and 8 of the City's Merit Rules and Regulations. Section 6 — Vacation Benefits for Deceased Employees An employee who is eligible for vacation leave and who dies while in the municipal service shall have the amount of any accrued vacation paid to the employee's estate within thirty days. This proration will be computed at the last basic rate of pay. Section 7 — Voluntary Leave Program If permitted by agreement between the City and the Association, members of the Association may participate in the "Voluntary Leave Program" to assist in maintaining the pay of an employee who is eligible by virtue of a qualifying catastrophic medical condition. Such participation, when authorized by City- Association agreement, shall be allowed only as long as the donors remain anonymous (unless disclosure is required by law). ARTICLE X — WORKERS' COMPENSATION Section 1— Employees unable to work due to occupational injury, illness or disease Employees unable to work due to occupational injury, illness or disease will be required to report to management to discuss his or her status and ability to return to work on restricted or unrestricted duty, subject to the limitations imposed by applicable law. This requirement is not meant to unreasonably restrict employee's activities while off work due to such incapacity as long as such activities are cleared by the treating physician, treating program or alternative treatment program and the employee is available for restricted or unrestricted duty as soon as medical clearance can be received. Section 2 — Temporary Disability While temporarily disabled, employees shall be entitled to use accrued sick leave for the first three (3) days 12 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 202119 to June 30, 20220 following the date of injury and thereafter shall be paid full base salary for a period not to exceed fifty-seven (57) calendar days (including Saturdays, Sundays and Holidays), unless hospitalized, in which case employees shall be paid full base salary for a period not to exceed sixty (60) days from date of injury. For any temporary disability continuing beyond the time limits set forth above, employees shall be paid two- thirds (66.66%) of their full base salary at the time of injury for the duration of such temporary disability in conformance with State law. During the period of temporary disability, an employee's eligibility for health, dental, life, LTD, or other insured program will continue with City contributions at the same rate as for active employees and vacation and sick leave benefits shall continue to accrue. In case of temporary disability beyond the time limits set forth above, sick leave and vacation benefits shall not be accrued. ARTICLE XI — RETIREMENT PENSION a) Employees hired before July 17, 2010 1. Retirement formula. Effective pay period inclusive of 1/6/07, the City's Public Employees' Retirement System (PERS) benefits changed to the 2.7%@ 55 formula for non -safety members (from 2% @55). 2. Employee contributions. Employees under the 2.7%@55 retirement formula will pay the full eight percent (8%) employee contribution. 3. Final compensation. Final compensation for purposes of retirement shall be as set forth in the City's contract with CalPERS, including, when applicable, the Government Code Section 20692 Optional Benefit. b) Employees hired on or after July 17, 2010. 1. Retirement formula. For miscellaneous employees hired on or after July 17, 2010, or on or after January 1, 2013 who are not subject to the pension formula in the Public Employees' Pension Reform Act (PEPRA), the City offers the CalPERS retirement formula two percent (2.0%) of final salary at age sixty (60). 2. Employee contributions. Employees under the 2%@60 retirement formula will pay the full seven percent (7%) employee contribution. 3. Final compensation. Final compensation for purposes of retirement shall be as set forth in the City's contract with CalPERS, including, when applicable, the Government Code Section 20692 Optional Benefit or as required by law. c) New Employees hired on or after January 1, 2013 13 Packet Pg. 52 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20211-9 to June 30, 20220 Employees hired on or after January 1, 2013 who are "new members" as defined by the California Public Employees' Pension Reform Act (PEPRA), will be subject to the terms of that statute including but not limited to the following provisions: 1. Retirement formula. Effective for employees hired on or after January 1, 2013, the PEPRA requires the City to provide new employees, as defined in that law, the CaIPERS retirement formula two percent of final salary at age 62 (2%@62). 2. Employee contributions. Employees under the 2%@62 formula shall pay at least 50 percent of the total normal cost or the same contribution rate as "similarly situated" employees, whichever is higher. 3. Final compensation. Final compensation for employees under the 2%@62 benefit shall be as set forth in PEPRA, including calculation based on the average of three highest consecutive years and a cap on pensionable compensation (currently $136,440) based on IRS limits for employers that do not participate in social security. d) Effective as soon as administratively feasible but no sooner than the first full pay period of March 2019, bargaining unit employees shall contribute 1% of their salary toward the employer cost of retirement. Pensions Group Pension Employee Contribution Contribution to Total Contribution Formula Employer Side from Employees Group A 2.7@ 55 8% 1% 9% Group B & C 2@60 7% 1% 8% Group D 2@62 50% of the normal Cost (Currently 6.25%) 1% Will fluctuate (Currently 7.25%) e) Employee CalPERS contributions tax deferred. Employee CalPERS contributions shall be made on a tax deferred basis, in accordance with Section 414(h)(2) of the Internal Revenue Code. All provisions of this subsection are subject to and conditioned upon compliance with IRS regulations. ARTICLE XII — MISCELLANEOUS Section 1— Reimbursement for Relocation Expense The City of Palo Alto, in rare instances, may, provide a Basic Relocation Benefits Package for new employees, upon the approval of the City Manager or designated subordinate. In addition, the provision of "Optional Benefits", or portions thereof, may be extended for exceptional circumstances and only by approval of the City Manager or designee. The details of the Relocation Expense program are specified in the City's Relocation Expense policy. Section 2 — Meal allowance Employees assigned to attend night meetings or who travel for business purposes are eligible to receive reimbursement as described by City policy. This provision covers only receipted meals actually taken and submitted for reimbursement. Section 3 — Reduction in Workforce 14 Packet Pg. 53 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 202119 to June 30, 20220 The City will make every effort to provide written notice of its intent to lay off employees in this unit and will meet with Association upon request to discuss alternatives to layoff. Section 4 - Contracting Out a. As provided in subsection b, the City shall provide notice of any planned action(s) that would result in the layoff of one or more Association bargaining unit members and where either of the following apply: 1. The planned City action(s) is to contract out work historically and exclusively performed by Association bargaining unit members; 2. The planned City action is to substantially increase the scope or amount of work historically but not exclusively performed by Association bargaining unit members (e.g. work shared with other City employees outside the Association bargaining unit or contractors). b. The City shall deliver written notice to the Association at least thirty (30) days before it implements any action(s) described in subsection a. Within seven (7) days after it receives such notice, the Association may deliver to the City's Chief People Officer a written request to meet and discuss the effects of the City action(s). After the City's receipt of such request, the parties will promptly meet and undertake discussions. The discussions will conclude no later than the thirtieth (30th) day following the tlnikRAssociation's receipt of the City's notice of the planned action(s), as described above. Thereafter, the City may implement the action(s) without further discussion as originally planned or as modified as a result of such discussions. If the Association does not deliver timely notice of its desire to meet and discuss the effects of the action(s) identified in the City's notice, the City may proceed with the planned action(s). c. The City retains its right to determine the methods, means, and personnel by which services are carried out at its sole discretion in circumstances no covered by subsection a above. Section 5 -Association Security a) When a person is hired in any of the covered job classifications, the City shall notify that person that the Association is the recognized bargaining representative for the employee in said Association and give the employee a current copy of the Memorandum of Agreement. b) Members of the Association Board may use a reasonable amount of on -duty time without loss of pay to meet with the City specifically related to representation of employees. For purposes of this section, representation shall include: (i) Meetings with represented employees or the City related to a grievance or disciplinary action, including investigation and preparation time. (ii) Any meeting with the City related to benefits, working conditions or other terms and conditions of employment. Section 6- Notification to the Association The Association shall be informed in advance in writing by the City before any proposed changes not covered by this Memorandum of Agreement are made in benefits, working conditions, or other terms and conditions of employment which require meet and confer or meet and consult process. 15 Packet Pg. 54. 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 2021-1-9 to June 30, 20220 Section 7- Association Representative Access to Work Locations Employee and nonemployee representatives of the Association will be granted access to City work locations to conduct business related to the administration or negotiation of the parties' Memorandum of Agreement, as long as advance arrangements for such visits have been made with the affected department manager and no disruption of work occurs. Section 8- Release Time The Association Chair, Vice -Chair or his or her -designee in the representation unit may use a reasonable amount of time without loss of pay for matters related to the bargaining process, labor relations, and administration of the MOA, violations of the MOA, grievances, disciplinary Section 9- Personnel Files Records of all disciplinary actions shall be kept in the central personnel file. Employees shall be entitled to sign and date all action forms in their personnel files. Employees are entitled to review their personnel files upon written request or to authorize, in writing, review by their Association representatives. An employee shall be allowed, copies of materials in an employee's personnel file. ARTICLE XIII — GRIEVANCE PROCEDURE Section 1- General Provisions The City and the On+enAssociationAssociation recognize that early settlement of grievances is essential to sound employee -employer relations. The parties seek to establish a mutually satisfactory method for the settlement of U414-4RAssociationAssoclgtion grievances as provided for below. In presenting a grievance the aggrieved and/or his or her representative is assured freedom from restraint, interference, coercion, discrimination or reprisal. Section 2 — Definitions Grievance means an unresolved complaint or dispute regarding the interpretation or application of this Memorandum of Agreement, excluding however those provisions of this MOA which specifically provide that the decision of any City official shall be final, the interpretation or application of those provisions not being subject to the grievance. Section 3 - Conduct of Grievance Procedure a) An aggrieved employee may be represented by the UnicanAssociati©nAssociati©n or may represent himself/herself in preparing and presenting a grievance at any level of review. No grievance settlement may be made in violation of an existing merit rule or memorandum of agreement. b) An employee and the representative steward, if any, may use a reasonable amount of work time so long as there is no disruption of work, in conferring about and presenting a grievance. Requests for release time to prepare grievances shall be made in advance and approved by the immediate supervisor. c) The time limits specified in this Article may be extended by mutual agreement in writing of the aggrieved employee or the Unic>nAssociationAssociation and the reviewer concerned. 16 Packet Pg. 55 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20211-9 to June 30, 20220 d) Should a decision not be rendered within a stipulated time limit, the grievant may immediately appeal to the next step. e) The grievance shall be considered settled if the decision of any step is not appealed within the specified time limit. f) Grievances shall be made in writing and submitted on forms provided by the City. The written grievance shall contain clear, factual and concise language, including: (1) the name of the grievant; (2) a statement of the facts upon which the grievance is based, including relevant dates, times and places; (3) specific provisions of this Agreement the grievant alleges has been violated; (4) a summary of any steps taken toward resolution; and (5) the action the grievant believes will resolve the grievance. g) Any retroactivity on monetary grievances shall be limited to the date of occurrence, except in no case will retroactivity be granted prior to three months before the grievance was filed in writing. h) For purposes of time limits, "working days" are considered to be Monday through Friday, exclusive of City holidays. i) If a mutually agreed solution is reached during any step of this grievance procedure, the agreement shall be placed in writing and signed by the City and the grievant or anionAssociat on. j) Upon request of either party, meetings to discuss the grievance shall be held at any step in the grievance procedure. Section 4 - Grievance and Appeal Procedure Step I. Informal Discussion Within fifteen (15) working days after the incident or discovery of the incident on which the grievance is based the aggrieved employee shall present the grievance action to his or her immediate supervisor and attempt to resolve the grievance through informal discussions. Every attempt will be made to settle the issue at this level. Step 11. Formal Grievance If the grievance is not resolved through the informal discussion in Step 1 the employee will reduce the grievance to writing and submit copies to the Department head or his or her designee within fifteen (15) working days of the discussion with the immediate. The Department Head or designee shall have fifteen (15) working days from the receipt of a written grievance to review the matter and prepare a written statement. Step 111. Human Resources Director If the grievance is not resolved and/or the aggrieved employee is not satisfied with the Step 11 decision, the grievant may appeal to the Human Resource Director or his or her designee in writing within fifteen (15) working days of the receipt of the Department Head's response. The written appeal to the Human Resources level shall include a copy of the original grievance, the Department Head's decision at Step 11, and a clear statement of the reasons for appeal. Within fifteen (15) working days, after receiving the written appeal, the Human Resource Director shall review the matter and prepare a written statement. If a mutually agreed solution is reached during this process the agreement shall be placed in writing and signed. 17 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20211-9 to June 30, 20220 Step IV. City Manager/Arbitration If the grievance is not resolved at Step III, the aggrieved employee may choose between final and binding resolution of the grievance through appeal to the City Manager or through appeal to final and binding arbitration. For the term of this Memorandum of Agreement, appeals to final and binding arbitration may be processed only with ti-otonAssociation approval. All Step IV appeals must be filed in writing at the Human Resources Department Office within fifteen (15) working days of receipt of the Human Resource Director's decision at Step 3. If the grievant or appellant elects final and binding resolution by the City Manager, the City Manager will choose the methods he or she considers appropriate to review and settle the grievance. The City Manager shall render a written decision to all parties directly involved within fifteen (15) working days after receiving the grievant/appellant's appeal. If the grievant/appellant elects final and binding arbitration in accordance with this provision, the parties shall mutually select an arbitrator. In the event the parties cannot agree on an arbitrator, they shall mutually request a panel of five arbitrators from the California State Conciliation Service or from the American Arbitration Association if either party objects to the State Conciliation Service, and select an arbitrator by the alternate strike method. The arbitrator shall have jurisdiction and authority only to interpret, apply, or determine compliance with the provisions of this Memorandum of Agreement. The arbitrator shall be without power to make any decision contrary to, or inconsistent with or modifying in any way, the terms of this Memorandum Of Agreement. The arbitrator shall be without authority to require the City to delegate or relinquish any powers which by State law or City Charter the City cannot delegate or relinquish. Copies of the arbitrator's decision shall be submitted to the City, the aggrieved employee and the t4 ie sAssociation. All direct costs emanating from the arbitration procedure shall be paid in full by the party in which the decision was found against. ARTICLE XIV — FULL UNDERSTANDING Section 1— Full Understanding The Memorandum of Agreement contains the full and entire understanding of the parties regarding the matters set forth herein. Section 2 — Severability If, at the conclusion of any applicable appeals, any provision of this Memorandum of Agreement is ultimately held invalid and unenforceable by a decision of the relevant Court or Administrative Agency of competent jurisdiction such holding shall apply only to the provision(s) of this Memorandum of Agreement specified in the decision. Such decision shall not invalidate any other portion of this Memorandum of Understanding, and the unaffected provisions shall remain in full force and effect. The Parties agree that within ten (10) days after the date of such decision, they shall meet and confer in an effort to negotiate a substitute for the invalidated provision(s). Section 3 — Good Faith Ordinances, resolutions, rules and regulations enacted pursuant to this Memorandum of Agreement that regulate matters within the scope of representation shall, to the extent they are within the scope of representation, be administered in good faith. 18 Packet Pg. 57 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 20211-9 to June 30, 20220 Section 4 — Mid -Contract Negotiations Subjects within the scope of representation that are not covered by this Memorandum of Agreement remain subject to the duty to meet and confer in good faith on timely notice and request. Neither party is obligated to meet and confer over matters within the scope of representation covered by this Memorandum of Agreement, except for purposes of negotiating over the terms of a successor to this Memorandum of Agreement. Section 5 — Merit System Merit System Rules and Regulations, during the term of this Memorandum of Agreement, Management may propose certain changes in the City Merit System Rules and Regulations. With regard to such changes which pertain to the representation unit, the parties agree to review, and upon request, meet and confer regarding the changes. ARTICLE XV-DURATION This Memorandum of Agreement shall become effective once the Memorandum of Agreement is signed by the parties hereto and adopted by the City Council. This Memorandum of Agreement shall remain in effect through June 30, 20220. At the request of either party negotiation of a successor agreement shall commence, however they should begin no sooner than 6 months prior to expiration of this agreement and no later than 3 months prior to the expiration of this agreement. For the City: For the Association: Ed Shikada, City Manager Jim Bujtor, UMPAPA President Rumi Portillo, Human Resources Director Richard Baptist, UMPAPA Vice President Nick Raisch, Manager Employee Relations Tom Auzenne, UMPAPA Negotiator Tori Anthony, Sr. HR Administrator Mike Mintz, UMPAPA Negotiator Alan Davis, UMPAPA Outside Counsel 19 Packet Pg. 58 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 202119 to June 30, 20220 20 Packet Pg. 59. 4.c 34,00% g ker-id4f tar-k4 -F2s�so-&iO4,1 Max -Salary 31,00% f3M �lis-4 Exec.milf+efv9s0r f,leetfle Ofie ra# 0fts.{ r ........ W W z'. at+ 5;.211672-0404 $-4;14730438 SAM ---10v00% ITT 0044 S.6.7r+rfir-Res-e rF e P44aR er 45. 64 SeaoR IEaE h. 12rfr4eveea Con-qpl{aoce-Mgr Stfp-V-P+ej-r,lee-ERf ;ar-eer+ rE i a 'r at -24;9-2-0 348,43 8,4-3 4-„ A)1'4.64- mef Sz{ -ppoFt i f ManGgea -U-t - ;feeli4:-e-gee +Ends t+e BM +Mg;1-etfafittinkat as A4 &4 flraf,`f l f3a atrt ARal q .x0 lz, *. Srara ar is r fae eta&ys# A+ l aerJ M£t k .5,erai-e#-Maaat44t asa¢ Raiy5t Al ;Ota4?er-M£v A':*- Afatfatgffatavta Assatafaa 0 Note I: *BM stands for Benchmark and is associated with the selected classification that establishes increases for a given job family Note 2: **These classification arc aligned to Management and Professional group due to matching classification Packet Pg. 60 4,c Memorandum of Agreement Between Utilities Management and Professional Association of Palo Alto and the City of Palo Alto effective July 1, 202119 to June 30, 20220 Aproutix 4 Packet Pg. 61 4.d City of Palo Alto Utilities Management and Professional Association of Palo Alto (UMPAPA) Salary Schedule Job Code FLSA Status Classifications Grade Codes Min Hourly Rate Max Hourly Rate Approx Max Monthly Salary Approx. Max Annual Salary 2076 Exempt Utilities Administrative Assistant TBD $34.55 $46.06 $7,984 $95,805 1002 Exempt Assistant Director, Utilites Customer Support Services 230 $82.58 $110.10 $19,084 $229,008 TBD Exempt Assistant Director, Electric and Fiber Utilities Utilities 190 $94.08 $125.44 $21,743 $260,915 1003 Exempt Assistant Director, WGW Utilities 190 $94.08 $125.44 $21,743 $260,915 6 Exempt Assistant Director Utilities - Operations 210 $87.25 $116.33 $20,164 $241,966 65 Exempt Assistant Director, Utilities Resource Management 200 $91.85 $122.46 $21,226 $254,717 84 Exempt Manager, Utilities Public Communications 380 $59.33 $79.10 $13,711 $164,528 129 Exempt Engineering Manager, Electric and Fiber Utilities 231 $82.59 $110.11 $19,086 $229,029 120 Exempt Engineering Manager, Water, Gas & Wastewater (WGW) Utilities 231 $82.59 $110.11 $19,086 $229,029 2025 Exempt Manager, Utilities Strategic Business Services 240 $77.73 $103.63 $17,963 $215,550 179 Exempt Manager, Utilities Customer Service 360 $63.03 $84.04 $14,567 $174,803 185 Exempt Operations Manager, Electric and Fiber Utilities 270 $76.59 $102.12 $17,701 $212,410 1114 Exempt Manager, Utilities Credit & Collection 360 $63.03 $84.04 $14,567 $174,803 156 Exempt Operations Manager, WGW Utilities 270 $76.59 $102.12 $17,701 $212,410 150 Exempt Manager, Utilities Program Services 350 $63.11 $84.14 $14,584 $175,011 48 Exempt Manager, Fiber Optic Utility 350 $63.11 $84.14 $14,584 $175,011 2020 Exempt Utilities Principal Business Analyst TBD $65.82 $87.76 $15,212 $182,541 13 Exempt Utilities Senior Business Analyst TBD $57.24 $76.32 $13,229 $158,746 188 Exempt Principal Engineer, Electric and Fiber Utilities 291 $71.82 $95.76 $16,598 $199,181 2187 Exempt Principal Engineer, WGW Utilities 291 $71.82 $95.76 $16,598 $199,181 2014 Exempt Utilities Senior Management Analyst TBD $55.74 $74.32 $12,882 $154,586 64 Exempt Senior Planner, Utilities Resources 271 $70.11 $93.48 $16,203 $194,438 27 Exempt Supervising Project Engineer, Electric and Fiber Utilities 341 $64.64 $86.18 $14,938 $179,254 28 Exempt Supervising Project Engineer 341 $64.64 $86.18 $14,938 $179,254 1011 Exempt Manager, Utilities Compliance 291 $71.82 $95.76 $16,598 $199,181 114 Exempt Operations Supervisor, WGW Utilities 680 $66.60 $88.80 $15,392 $184,704 TBD Exempt Operations Supervisor, Electric and Fiber Utilities 680 $66.60 $88.80 $15,392 $184,704 2017 Exempt Utilities Safety Officer TBD $55.74 $74.32 $12,882 $154,586 Packet Pa. 62', DocuSign Envelope ID: 7B5014AE-4ED2-45FA-91 A9-77ABE448A19B 4.e Resolution of Reclassification Request —Troy Winters, Facilities Carpenter Date: May 12, 2021 The City of Palo Alto and SEIU (the Parties) agree to the following in resolution of the Reclassification Request made by Troy Winters, Facilities Carpenter, subject to City Council approval: I. Pursuant to the Parties Memorandum of Agreement (MOA) Article VII Section 5 Reclassification Requests, Troy Winters submitted a Reclassification request in the request window of September 10, 2019 — October 10, 2019. 11. The Parties agree to the attached job description for Facilities Carpenter. 111. The Parties agree to increase the Facilities Carpenter hourly rate from top step $45.71 per hour to $47.51 per hour as soon as administratively feasible. This increase will be effective retroactive to October 10, 2019 pursuant to the Parties MOA Article VII Section 5 Reclassification Requests. ,-DocuSigned by: QI I 019171E7077C4A[ City of Palo Alto --DocuSigned by. Attu t& UAbadds SEIU ,— DocuSigned by: trOti SEIU Page 1 of 1 Packet Pg. 63 4. FACILITIES CARPENTER DESCRIPTION: Reports To: Manager, Maintenance Operations Supervises: Non -supervisory position Purpose of Classification: Under general supervision, the Facilities Carpenter, performs a variety of skilled and technically complex carpentry, cabinetry, and related trades work in connection with construction, maintenance and repair of City facilities and the systems within. Performs related duties as required to maintain City facilities in a safe and efficient condition. ESSENTIAL DUTIES: Essential and other important responsibilities and duties may include, but are not limited to, the following: • Alters, repairs, installs, and constructs a variety of building structures such as walls, partitions, commercial doorways, window casings, stairways, and roofs. • Constructs, installs, repairs, and maintains finish carpentry systems including laminate construction, interior and exterior trim, molding, and wainscoting. • Installs and repairs carpet, VCT, and ceramic tiles. • Uses a computerized maintenance management system to manage work orders, which includes scheduling, recording material costs, labor hours worked, and description of work completed. • Inspects work sites to take dimensions, layout work, and estimates of materials required. • Installs metal and wood framing, sheetrock, taping, mudding, and wall finishing. • Installs and maintains decking, siding, fences, gates, pergolas, and other wooden outdoor structures. • Builds concrete forms and pours concrete. • Installs and repairs mechanical and electronic locks, door closers, and related building hardware. • Constructs, assembles, or installs interior fixtures such as workstations, office furniture, cabinets, countertops, shelving, and bookcases. • Operates and maintains hand tools, power tools, and equipment for a variety of trades. • Purchases supplies, materials and equipment for work projects; maintains records of purchase orders. • Correspond verbally and in writing with customers and vendors for job scheduling, and material purchases. • Coordinates and reviews the work of outside contractors, as necessary. May pay invoices for contractors through City Purchasing Card. • Performs emergency repairs, as necessary; uses established safety procedures in doing such work. P►cket Pg. 64 4 • Works in association with any of the other crafts (electrician, HVAC, or painter) when conditions, schedule, or workload warrants or as directed by management. Related Functions: • Attends safety meetings as directed by management. • Attends various training classes as may be assigned by management. • Perform related duties and responsibilities as required. MINIMUM QUALIFICATIONS: Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills and abilities, which would typically be acquired through: • High school graduate or GED. • Four years of journey -level experience working as a carpenter in a commercial, industrial, or large facility environment. Special Requirements: • Possession of a valid California Driver's License. KNOWLEDGE, SKILLS, AND ABILITIES: • Knowledge of principles, installation methods, materials, tools and equipment used in rough and finish carpentry, cabinet making, and wood finishing. • Knowledge of principles, installation methods, materials, tools and equipment used in related construction trades including ceiling systems, ceramic tile, doors and door hardware, floor coverings, locksmithing, office furniture assembly, windows, sky lights, and roof repair. • Knowledge and skill in operation and maintenance of a wide variety of hand, power, and shop tools, and other equipment common to the field of carpentry and related building trades. • Knowledge of pertinent UBC and CA ADA regulations and requirements. • Knowledge of safe work practices and safety regulations pertaining to the work, including the use of personal protective equipment. • Knowledge of basic mathematical computation. • Basic knowledge and understanding of other trade duties in HVAC, plumbing, electrical, swimming pool operation, fire alarm systems, and elevators in order to provide standby emergency services. • Ability to exercise independent judgment and responsibility in assessing, organizing, prioritizing, scheduling, planning, purchasing of materials and equipment for all assigned projects and work orders. • Ability to read, interpret, and work from engineered drawings, schematics, wiring diagrams, blueprints, sketches, 0 & M manuals, and verbal instructions to accomplish required work. • Ability to operate a computers and computer programs to enter and secure information. • Ability to work effectively at remote locations without direct supervision, using initiative and sound independent judgment within established guidelines. • Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include walking or standing for extended periods of time and operating assigned equipment and vehicles. Packet Pg. 6 4 • Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions. • Ability to operate City vehicles observing legal and defensive driving practices. • Ability to make sound decisions in a manner consistent with the essential job functions. • Ability to operate scissor lifts, forklifts, and boom lifts. WORKING CONDITIONS / PHYSICAL REQUIREMENTS: Travel from site to site; exposure to dust, fumes, fibers, noise, and inclement weather; some climbing, stooping, lifting and working at heights; work around operating equipment. May be assigned overtime and/or standby and response to off -hours emergency situations. JD374 The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Packet Pct. 66 tAra 0 PAL ALT Job Code eryice Emptoyees International Union (SEW Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General lncrease) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 206 Non -Exempt Acct Assistant 1 24.62 2 25.91 3 27.27 4 28.70 25.48 2 26.82 3 28.23 4 29.71 26.24 2 27.62 3 29.07 4 30.60 5 30.21 $ 5,236 $ 62,837 5 $ 31.27 5,420 65,042 5 32.21 5,583 $ 66,997 204 Non -Exempt Acct Spec 1 28.76 2 30.27 3 31.86 4 33.53 29.78 2 $ 31.34 3 32.98 4 34.71 1 30.67 2 32.28 3 33.97 4 35.75 5 35.29 6,117 $ 73,403 5 36.53 $ 6,332 $ 75,982 5 37.63 6,523 $ 78,270 207 Non -Exempt Acct Spec -Lead 1 30.79 2 32.41 3 34.11 4 35.90 31.88 2 33.55 3 35.31 4 37.16 32.84 2 34.56 3 36.37 4 38.28 5 37.78 6,549 $ 78,582 5 39.11 6,779 $ 81,349 5 $ 40.29 6,984 $ 83,803 294 Non -Exempt Administrative Associate I 1 26.53 2 27.92 3 29.38 4 30.92 27.44 2 28.88 3 30.40 4 $ 32.00 1 28.29 2 29.77 31.33 4 32.97 5 32.54 5,640 $ 67,683 5 33.68 5,838 $ 70,054 5 34.70 6,015 $ 72,176 295 Non -Exempt Administrative Associate II 1 28.82 2 30.33 3 31.92 4 33.59 29.83 2 31.39 3 33.04 4 34.77 30.71 2 32.32 3 34.02 4 35.81 5 35.35 $ 6,127 $ 73,528 5 36.59 6,342 76,107 5 37.69 6,533 $ 78,395 296 Non -Exempt Administrative Associate III 1 30.87 2 32.49 3 34.20 4 36.00 31.95 2 $ 33.63 3 35.40 4 37.26 1 32.92 2 34.65 3 36.47 4 38.38 5 37.89 6,568 $ 78,811 5 39.22 $ 6,798 $ 81,578 5 $ 40.40 7,003 $ 84,032 276 Non -Exempt Animal Control Off 1 27.27 2 28.70 3 30.21 4 31.80 28.24 2 29.72 3 31.28 4 32.92 29.08 2 30.61 3 32.22 4 33.91 5 $ 33.47 5,801 $ 69,618 5 34.65 6,006 $ 72,072 5 35.69 6,186 $ 74,235 312 Non -Exempt Animal Control Off - L 1 29.18 2 30.71 3 32.32 4 34.02 30.21 2 31.79 3 33.46 4 $ 35.22 31.13 2 32.76 34.48 4 36.29 5 35.81 6,207 $ 74,485 5 37.07 6,425 $ 77,106 5 38.19 6,620 $ 79,435 263 Non -Exempt Animal Services Spec 1 26.90 2 28.31 3 29.79 4 31.35 27.84 2 29.30 3 30.84 4 32.46 28.69 2 30.19 3 31.77 4 33.44 5 33.00 $ 5,720 $ 68,640 5 34.16 5,921 71,053 5 35.19 6,100 $ 73,195 275 Non -Exempt Animal Services Spec II 1 29.66 2 31.22 3 32.86 4 34.58 30.70 2 32.31 3 34.01 4 35.80 1 31.63 2 33.29 3 35.04 4 36.88 5 36.40 6,309 75,712 5 37.68 6,531 78,374 5 38.82 00 7/1G Packet Pg. 7 Job Code eryice Emptoyees International Union (SEW Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General lncrease) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 244 Non -Exempt Assoc Buyer 1 34.84 2 36.67 3 38.60 4 40.63 36.07 2 37.96 3 39.95 4 42.05 37.16 2 39.11 3 41.16 4 43.32 5 42.76 $ 7,412 $ 88,941 5 44.26 7,672 92,061 5 45.59 7,902 $ 94,827 333 Non -Exempt Assoc Engineer 1 45.83 2 48.24 3 50.77 4 53.44 47.44 2 $ 49.93 3 52.55 4 55.31 1 48.87 2 51.44 3 54.14 4 56.98 5 56.25 9,750 $ 117,000 5 58.22 $ 10,091 $ 121,098 5 $ 59.97 $ 10,395 $ 124,738 353 Non -Exempt Assoc Planner 1 40.07 2 42.17 3 44.38 4 46.71 41.47 2 43.65 3 45.94 4 48.35 42.71 2 44.95 3 47.31 4 49.80 5 49.16 8,521 $ 102,253 5 50.89 8,821 $ 105,851 5 52.42 9,086 $ 109,034 247 Non -Exempt Assoc Power Engr 1 48.80 2 51.36 3 54.06 4 56.90 50.52 2 53.17 3 55.96 4 $ 58.90 1 52.02 2 54.75 57.63 4 60.66 5 59.89 $ 10,381 $ 124,571 5 61.99 $ 10,745 $ 128,939 5 63.85 $ 11,067 $ 132,808 269 Non -Exempt Assoc Res Planner 1 44.46 2 46.79 3 49.25 4 51.84 46.01 2 48.43 3 50.97 4 53.65 47.40 2 49.89 3 52.51 4 55.27 5 54.56 $ 9,457 113,485 5 $ 56.47 9,788 $ 117,458 5 58.17 10,083 120,994 330 Non -Exempt Asst Engineer 1 41.52 2 43.70 3 45.99 4 48.41 42.97 2 $ 45.23 3 47.61 4 50.11 1 44.27 2 46.59 3 49.04 4 51.62 5 50.95 8,831 $ 105,976 5 52.74 $ 9,142 $ 109,699 5 $ 54.33 9,417 $ 113,006 256 Non -Exempt Asst Power Engr 1 44.07 2 46.38 3 48.82 4 51.38 45.62 2 48.02 3 50.54 4 53.19 46.98 2 49.45 3 52.05 4 54.78 5 54.08 9,374 $ 112,486 5 55.98 9,703 $ 116,438 5 57.66 9,994 $ 119,933 268 Non -Exempt Asst Res Planner 1 40.13 2 42.24 3 44.46 4 46.80 41.55 2 43.73 3 46.03 4 $ 48.45 42.79 2 45.04 47.41 4 49.90 5 49.26 8,538 $ 102,461 5 50.99 8,838 $ 106,059 5 52.52 9,103 $ 109,242 299 Non -Exempt Bldg Inspector 1 40.44 2 42.56 3 44.80 4 47.15 41.86 2 44.06 3 46.37 4 48.81 43.13 2 45.39 3 47.77 4 50.28 5 49.63 $ 8,603 103,230 5 $ 51.37 8,904 $ 106,850 5 52.92 9,173 110,074 300 Non -Exempt Bldg Inspector Spec 1 43.18 2 45.45 3 47.84 4 50.35 44.69 2 $ 47.04 3 49.51 4 52.11 1 46.03 2 48.45 3 51.00 4 53.68 5 52.99 9,185 $ 110,219 5 54.85 9,507 $ 114,088 5 56.50 117 Packe Pg. 68 PALO ALTO Job Code Service Employees International Union SEIU Salary. Schedule Effective 11/21/2020 (3% General Increase 4.g FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 370 Non -Exempt Bldg Serviceperson 1 23.73 2 24.97 3 26.28 4 27.66 24.55 2 3 4 25.84 27.20 28.63 25.29 2 26.62 3 28.02 4 29.49 5 29.11 $ 5,046 $ 60,549 5 30.13 5,223 62,670 5 31.04 5,380 $ 64,563 371 Non -Exempt Bldg Serviceperson-L 1 25.40 2 26.73 3 28.13 4 29.61 26.29 2 $ 27.67 3 29.12 4 30.65 1 27.08 2 28.50 3 30.00 4 31.57 5 31.16 5,401 $ 64,813 5 32.26 $ 5,592 $ 67,101 5 $ 33.23 5,760 $ 69,118 355 Non -Exempt Bldg/Plg Technician 1 32.49 2 34.20 3 35.99 4 37.88 33.63 2 35.39 3 37.25 4 39.21 34.65 2 36.47 3 38.38 4 40.39 5 39.87 6,911 $ 82,930 5 41.27 7,153 $ 85,842 5 42.51 7,368 $ 88,421 340 Non -Exempt Business Analyst 1 57.06 2 60.06 3 63.22 4 66.54 59.07 2 62.17 3 65.44 4 $ 68.88 1 60.84 2 64.04 67.41 4 70.95 5 70.04 $ 12,140 $ 145,683 5 72.50 $ 12,567 $ 150,800 5 74.68 $ 12,945 $ 155,334 3400 Non -Exempt Business Analyst - S 1 57.06 2 60.06 3 63.22 4 66.54 59.07 2 62.17 3 65.44 4 68.88 60.84 2 64.04 3 67.41 4 70.95 5 70.04 12,140 212 Non -Exempt Buyer 1 38.37 2 40.38 3 42.50 4 44.73 145,683. 5 $ 72.50 $ 12,567 $ 150,800 5 74.68 12,945 155,334 39.71 2 $ 41.80 3 43.99 4 46.30 1 40.90 2 43.05 3 45.31 4 47.69 5 47.08 8,161 $ 97,926 5 48.73 8,447 $ 101,358 5 $ 50.20 8,701 $ 104,416 464 Non -Exempt Cathodic Protection Tech Assistant 1 39.17 2 41.23 3 43.39 4 45.67 40.55 2 42.68 3 44.92 4 47.28 41.77 2 43.96 3 46.27 4 48.70 5 48.07 8,332 $ 99,986 5 49.76 8,625 $ 103,501 5 51.26 8,885 $ 106,621 536 Non -Exempt Cathodic Tech 1 48.07 2 50.59 3 53.25 4 56.05 49.76 2 52.37 3 55.12 4 $ 58.02 51.27 2 53.96 56.79 4 59.77 5 59.00 $ 10,227 $ 122,720 5 61.07 $ 10,585 $ 127,026 5 62.91 $ 10,904 $ 130,853 208 Non -Exempt CDBG Coordinator 1 42.81 2 45.06 3 47.43 4 49.92 44.31 2 46.64 3 49.09 4 51.67 45.64 2 48.04 3 50.56 4 53.22 5 52.54 $ 9,107 408 Non -Exempt Cement Finisher 1 34.93 2 36.76 3 38.69 4 40.72 109,283. 5 1 $ 54.38 9,426 $ 113,110 5 56.02 9,710 116,522 36.16 2 $ 38.06 3 40.06 4 42.16 1 37.24 2 39.20 3 41.26 4 43.43 5 42.86 7,429 89,149 5 44.37 7,691 92,290 5 45.71 Packe Pg. 69 PALC ALTO Job Code Service Employees International Union (SEIU Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 409 Non -Exempt Cement Finisher Lead 1 37.37 2 39.33 3 41.39 4 43.56 38.67 2 40.70 3 42.84 4 45.09 39.84 2 41.93 3 44.13 4 46.45 5 45.85 $ 7,947 $ 95,368 5 47.46 8,226 98,717 5 48.89 8,474 101,691 502 Non -Exempt Chemist 1 38.90 2 40.94 3 43.09 4 45.35 40.26 2 $ 42.37 3 44.60 4 46.94 1 41.48 2 43.66 3 45.95 4 48.36 5 47.73 8,273 $ 99,278 5 49.41 8,564 $ 102,773 5 $ 50.90 8,823 $ 105,872 239 Non -Exempt Chf Inspec WGW 1 43.27 2 45.54 3 47.93 4 50.45 44.78 2 47.13 3 49.61 4 52.22 46.13 2 48.55 3 51.10 4 53.78 5 53.10 9,204 $ 110,448 5 54.96 9,526 $ 114,317 5 56.61 9,812 $ 117,749 301 Non -Exempt Code Enforcement Off 1 38.85 2 40.89 3 43.04 4 45.30 40.22 2 42.33 3 44.55 4 $ 46.89 41.42 2 43.60 45.89 4 48.30 5 47.68 8,265 $ 99,174 5 49.35 8,554 $ 102,648 5 50.84 8,812 $ 105,747 560 Non -Exempt Code Enforcement Off - L 1 41.55 2 43.73 3 46.03 4 48.45 43.02 2 45.28 3 47.66 4 50.16 44.31 2 46.64 3 49.09 4 51.67 5 51.00 $ 8,840 306 Non -Exempt Comm Tech 1 39.80 2 41.89 3 44.09 4 46.41 106,080. 5 $ 52.79 9,150 $ 109,803 5 54.38 9,426 41.20 2 $ 43.36 3 45.64 4 48.04 1 42.43 2 44.66 3 47.01 4 49.48 5 48.85 8,467 $ 101,608 5 50.56 $ 8,764 $ 105,165 5 $ 52.08 9,027 $ 108,326 702 Non -Exempt Community Sery Offcr 1 29.67 2 31.23 3 32.87 4 34.60 30.72 2 32.33 3 34.03 4 35.82 31.65 2 33.31 3 35.06 4 36.90 5 36.42 6,313 $ 75,754 5 37.70 6,535 $ 78,416 5 $ 38.84 6,732 $ 80,787 320 Non -Exempt Community Service Officer - Lead 1 31.74 2 33.41 3 35.16 4 37.01 32.86 2 34.58 3 36.40 4 $ 38.31 33.84 2 35.62 37.49 4 39.46 5 38.95 6,751 $ 81,016 5 40.32 6,989 $ 83,866 5 41.53 7,199 $ 86,382 341 Non -Exempt Coor Trans Sys Mgmt 1 40.95 2 43.10 3 45.36 4 47.74 42.37 2 44.60 3 46.94 4 49.41 43.67 2 45.96 3 48.37 4 50.91 5 50.25 $ 8,710 3410 Non -Exempt Coor Trans Sys Mgmt - S 1 40.95 2 43.10 3 45.36 4 47.74 104,520, 5 $ 52.01 9,015 $ 108,181 5 53.58 9,287 111,446 42.37 2 44.60 3 46.94 4 49.41 1 43.67 2 45.96 3 48.37 4 50.91 5 50.25 8,710 $ 104,520 5 52.01 9,015 $ 108,181 5 53.58 Packet Pg. 70 PAL ALTO? Job Code eryice Emptoyees International Union (SEW Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General lncrease) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 255 Non -Exempt Coord Library Prog 1 37.16 2 39.11 3 41.16 4 43.32 38.45 2 40.47 3 42.60 4 44.84 39.61 2 41.69 3 43.88 4 46.18 5 45.59 $ 7,902 $ 94,827 5 47.19 8,180 98,155 5 48.61 8,426 101,109 342 Non -Exempt Coord Pub Wks Proj 1 38.91 2 40.95 3 43.10 4 45.36 40.27 2 $ 42.38 3 44.61 4 46.95 1 41.49 2 43.67 3 45.96 4 48.37 5 47.74 8,275 $ 99,299 5 49.42 8,566 $ 102,794 5 $ 50.91 8,824 $ 105,893 317 Non -Exempt Coord Rec Prog 1 33.42 2 35.17 3 37.02 4 38.96 34.59 2 36.41 3 38.32 4 40.33 35.64 2 37.51 3 39.48 4 41.55 5 $ 41.01 7,108 $ 85,301 5 42.45 7,358 $ 88,296 5 43.73 7,580 $ 90,958 344 Non -Exempt Coord Utility Proj 1 42.02 2 44.23 3 46.55 4 48.99 43.50 2 45.78 3 48.18 4 $ 50.71 1 44.80 2 47.15 49.63 4 52.24 5 51.56 8,937 $ 107,245 5 53.37 9,251 $ 111,010 5 54.98 9,530 $ 114,358 3440 Non -Exempt Coord Utility Proj - S 1 42.02 2 44.23 3 46.55 4 48.99 43.50 2 45.78 3 48.18 4 50.71 44.80 2 47.15 3 49.63 4 52.24 5 51.56 $ 8,937 107,245 5 $ 53.37 9,251 $ 111,010 5 54.98 9,530 114,358 242 Non -Exempt Coord Zero Waste 1 37.35 2 39.31 3 41.37 4 43.54 38.65 2 $ 40.68 3 42.82 4 45.07 1 39.82 2 41.91 3 44.11 4 46.43 5 45.83 7,944 $ 95,326 5 47.44 8,223 $ 98,675 5 48.87 8,471 $ 101,650 205 Non -Exempt Court Liaison Officer 1 38.62 2 40.65 3 42.78 4 45.03 39.97 2 42.07 3 44.28 4 46.61 41.18 2 43.34 3 45.62 4 48.02 5 47.40 8,216 $ 98,592 5 49.06 8,504 $ 102,045 5 50.54 8,760 $ 105,123 214 Non -Exempt Crime Analyst 1 38.62 2 40.65 3 42.78 4 45.03 39.97 2 42.07 3 44.28 4 $ 46.61 41.18 2 43.34 45.62 4 48.02 5 47.40 8,216 $ 98,592 5 49.06 8,504 $ 102,045 5 50.54 8,760 $ 105,123 415 Non -Exempt Cust Sry Specialist -L 1 33.58 2 35.34 3 37.19 4 39.14 34.75 2 36.57 3 38.49 4 40.51 35.79 2 37.67 3 39.65 4 41.73 5 41.19 $ 7,140 $ 85,675 5 42.64 7,391 88,691 5 43.92 7,613 $ 91,354 218 Non -Exempt Cust Svc Represent 1 28.54 2 30.04 3 31.62 4 33.28 29.55 2 $ 31.10 3 32.73 4 34.45 1 30.44 2 32.04 3 33.72 4 35.49 5 35.03 6,072 72,862 5 36.26 6,285 75,421 5 37.35 Packet Pg. 71 ry .. ALTO Job Code FLSA eryice Emptoyees International Union (SEW Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g Job Title Effective 04/27/2019 (3.5% General lncrease) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 217 Non -Exempt Cust Svc Spec 1 31.39 2 33.04 3 34.77 4 36.60 32.49 2 34.20 3 35.99 4 37.88 33.46 2 35.22 3 37.07 4 39.02 5 38.52 $ 6,677 $ 80,122 5 $ 39.87 6,911 82,930 5 41.07 7,119 $ 85,426 260 Non -Exempt Desktop Technician 1 34.21 2 36.01 3 37.90 4 39.89 35.40 2 $ 37.26 3 39.22 4 41.28 1 36.48 2 38.39 3 40.41 4 42.53 5 41.98 7,277 $ 87,318 5 43.45 $ 7,531 $ 90,376 5 $ 44.76 7,758 $ 93,101 514 Non -Exempt Development Project Coordinator I 1 31.07 2 32.70 3 $ 34.42 4 36.23 32.16 2 33.85 3 $ 35.63 4 37.50 33.13 2 34.87 3 $ 36.70 4 38.63 5 38.13 6,609 $ 79,310 5 39.47 6,841 $ 82,098 5 40.66 7,048 $ 84,573 515 Non -Exempt Development Project Coordinator II 1 35.31 2 37.16 3 39.11 4 41.16 36.53 2 38.45 3 40.47 4 $ 42.60 1 37.64 2 39.62 41.70 4 43.89 5 43.32 7,509 $ 90,106 5 44.84 7,772 $ 93,267 5 46.19 8,006 $ 96,075 516 Non -Exempt Development Project Coordinator I I I 1 38.94 2 40.98 3 43.13 4 45.40 40.30 2 42.42 3 44.65 4 46.99 41.52 2 43.70 3 45.99 4 48.41 5 47.78 $ 8,282 $ 99,382 5 49.46 8,573 $ 102,877 5 50.95 8,831 105,976 533 Non -Exempt Elec Asst 1 1 33.39 2 35.14 3 36.98 4 38.92 34.55 2 $ 36.36 3 38.27 4 40.28 1 35.59 2 37.46 3 39.43 4 41.50 5 40.96 7,100 $ 85,197 5 42.40 $ 7,349 $ 88,192 5 $ 43.68 7,571 $ 90,854 267 Non -Exempt Elec Undgd Inspec 1 42.04 2 44.25 3 $ 46.57 4 49.02 43.51 2 45.80 3 $ 48.21 4 50.74 44.83 2 47.18 3 $ 49.66 4 52.27 5 51.60 8,944 345 Non -Exempt Electric Project Engineer 1 58.47 2 61.54 3 64.77 4 68.17 $ 107,328, 5 53.41 9,258 $ 111,093 5 $ 55.02 9,537 $ 114,442 60.51 2 63.69 3 67.04 4 $ 70.56 62.32 2 65.60 69.05 4 72.68 5 71.75 $ 12,437 $ 149,240 5 74.27 $ 12,873 $ 154,482 5 76.50 $ 13,260 $ 159,120 3450 Non -Exempt Electric Project Engineer - S 1 58.47 2 61.54 3 64.77 4 68.17 60.51 2 63.69 3 67.04 4 70.56 62.32 2 65.60 3 69.05 4 72.68 5 71.75 12,437 149,240 5 $ 74.27 $ 12,873 $ 154,482 5 76.50 13,260 159,120 292 Non -Exempt Electric Underground Inspector - Lead 1 44.96 2 47.32 3 49.81 4 52.43 46.55 2 $ 48.99 3 51.56 4 54.27 1 47.94 2 50.46 3 53.11 4 55.90 5 55.18 9,565 $ 114,774 5 57.12 9,901 $ 118,810 5 58.84 in 100 I C 111 247 Packet Pg. 72 PALO ALTO Job Code Service Employees International Union SEIU Salary. Schedule Effective 11/21/2020 (3% General Increase 4.g FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 527 Non -Exempt Electrical Equipment Tech 1 42.97 2 45.23 3 47.61 4 50.11 44.48 2 3 4 46.82 49.28 51.87 45.81 2 48.22 3 50.75 4 53.42 5 52.74 $ 9,142 530 Non -Exempt Electrician 1 41.11 2 43.27 3 45.54 4 47.93 109,699. 5 $ 54.59 9,462 $ 113,547 5 56.23 9,747 116,958 42.55 2 $ 44.78 3 47.13 4 49.61 1 43.84 2 46.14 3 48.56 4 51.11 5 50.45 8,745 $ 104,936 5 52.22 $ 9,051 $ 108,618 5 $ 53.79 9,324 $ 111,883 529 Non -Exempt Electrician-Appren 1 38.92 2 40.96 3 43.11 4 45.37 40.28 2 42.39 3 44.62 4 46.96 41.50 2 43.68 3 45.97 4 48.38 5 47.75 8,277 $ 99,320 5 49.43 8,568 $ 102,814 5 50.92 8,826 $ 105,914 535 Non -Exempt Electrician -Lead 1 44.02 2 46.33 3 48.76 4 51.32 45.57 2 47.96 3 50.48 4 $ 53.13 46.93 2 49.40 51.99 4 54.72 5 54.02 9,363 $ 112,362 5 55.92 9,693 $ 116,314 5 57.60 9,984 $ 119,808 399 Non -Exempt Emergency Med Svs Data Specialist 1 30.87 2 32.49 3 34.20 4 36.00 31.95 2 33.63 3 35.40 4 37.26 32.92 2 34.65 3 36.47 4 38.38 5 37.89 $ 6,568 $ 78,811 5 $ 39.22 6,798 81,578 5 40.40 7,003 $ 84,032 311 Non -Exempt Eng Tech 1 1 29.98 2 31.55 3 33.21 4 34.95 31.03 2 $ 32.66 3 34.37 4 36.17 1 31.95 2 33.63 3 35.40 4 37.26 5 36.78 6,375 $ 76,502 5 38.07 6,599 $ 79,186 5 $ 39.22 6,798 $ 81,578 332 Non -Exempt Engineer 1 51.63 2 54.34 3 57.19 4 60.20 53.43 2 56.24 3 59.20 4 62.31 55.05 2 57.94 3 60.98 4 64.18 5 63.36 $ 10,982 $ 131,789 5 65.58 $ 11,367 $ 136,406 5 67.55 $ 11,709 $ 140,504 323 Non -Exempt Engr Tech 11 1 32.43 2 34.13 3 35.92 4 37.81 33.58 2 35.34 3 37.19 4 $ 39.14 1 34.58 2 36.39 38.30 4 40.31 5 39.79 6,897 $ 82,763 5 41.19 7,140 $ 85,675 5 42.43 7,355 $ 88,254 319 Non -Exempt Engr Tech I I I 1 36.21 2 38.11 3 40.11 4 42.22 37.48 2 39.45 3 41.52 4 43.70 38.61 2 40.64 3 42.77 4 45.02 5 44.44 $ 7,703 $ 92,435 5 46.00 7,973 95,680 5 47.38 8,213 $ 98,550 257 Non -Exempt Environmental Spec 1 42.58 2 44.82 3 47.17 4 49.65 44.08 2 $ 46.39 3 48.83 4 51.39 1 45.41 2 47.79 3 50.30 4 52.94 5 52.26 9,058 $ 108,701 5 54.09 9,376 $ 112,507 5 55.72 Packet Pg. 73 PALO A`O Job Code eryice Emptoyees International Union (SEW Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General lncrease) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 211 Non -Exempt Equip Maint Sery Per 1 26.03 2 27.40 3 28.84 4 30.35 26.94 2 3 4 28.35 29.84 31.41 27.76 2 29.22 3 30.75 4 32.36 5 31.94 $ 5,536 $ 66,435 5 33.06 5,730 68,765 5 34.06 5,904 $ 70,845 396 Non -Exempt Equip Operator 1 32.14 2 33.83 3 35.61 4 37.48 33.27 2 $ 35.02 3 36.86 4 38.80 1 34.29 2 36.09 3 37.98 4 39.97 5 39.45 6,838 $ 82,056 5 40.84 7,079 $ 84,947 5 42.07 7,292 $ 87,506 397 Non -Exempt Equip Operator - Lead 1 34.39 2 36.20 3 38.10 4 40.10 35.60 2 37.47 3 39.44 4 41.51 36.67 2 38.60 3 40.63 4 42.76 5 42.21 7,316 $ 87,797 5 43.69 7,573 $ 90,875 5 45.01 7,802 $ 93,621 250 Non -Exempt Equip Parts Tech 1 27.92 2 29.38 3 30.92 4 32.54 28.88 2 30.40 3 32.00 4 $ 33.68 1 29.77 2 31.33 32.97 4 34.70 5 34.25 5,937 $ 71,240 5 35.45 6,145 $ 73,736 5 36.52 6,330 $ 75,962 203 Non -Exempt Facilities Asst 1 26.79 2 28.20 3 29.68 4 31.24 27.74 2 29.20 3 30.73 4 32.34 28.58 2 30.08 3 31.66 4 33.32 5 32.88 $ 5,699 $ 68,390 5 34.04 5,900 70,803 5 35.07 6,079 $ 72,946 374 Non -Exempt Facilities Carpenter 1 34.93 2 36.76 3 38.69 4 40.72 1 37.58 2 39.55 3 41.63 4 43.82 1 38.72 2 40.75 3 42.89 4 45.14 5 42.86 7,429 $ 89,149 5 46.12 7,994 $ 95,930 5 47.51 8,235 98,821 3-F4 I"-deUities-Carpenter 4 2 4 17,, 41 4 44:74 4 42:1-;6 :479 44,,3-f ";c644.1, 45, i4 1 '2-14 375 Non -Exempt Facilities Elect 1 $ 34.07 2 35.86 3 37.74 4 39.72 35.27 2 37.12 3 39.07 4 $ 41.12 1 $ 36.33 2 38.24 40.25 4 42.36 5 41.81 7,247 $ 86,965 5 43.28 7,502 $ 90,022 5 44.58 7,727 $ 92,726 373 Non -Exempt Facilities Maint-L 1 45.12 2 47.49 3 49.98 4 52.61 46.70 2 49.15 3 51.73 4 54.45 48.09 2 50.62 3 53.28 4 56.08 5 55.37 9,597 115,170 5 $ 57.31 9,934 $ 119,205 5 59.03 10,232 122,782 377 Non -Exempt Facilities Painter 1 34.93 2 36.76 3 38.69 4 40.72 36.16 2 $ 38.06 3 40.06 4 42.16 1 37.24 2 39.20 3 41.26 4 43.43 5 42.86 7,429 89,149 5 44.37 7,691 92,290 5 45.71 36.31 37.58 38.72 Packe Pg. 74 PALO ALTO Job Code eryice Emptoyees International Union (SEW Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General lncrease) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 376 Non -Exempt Facilities Tech 2 $ 38.22 $ 40.23 3 4 42.34 2 $ 39.55 $ 41.63 $ 43.82 $ 46.12 3 4 2 $ 40.75 $ 42.89 4 45.14 5 $ 44.56 $ 7,724 $ 92,685 5 $ 7,994 $ 95,930 5 $ 47.51 $ 8,235 $ 98,821 Packet Pg. 75 Job Code eryice Emptoyees International Union (SEW Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General lncrease) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 462 Non -Exempt Field Service Pers WGW 1 32.57 2 34.28 3 36.08 4 37.97 33.71 2 35.48 3 37.34 4 39.30 34.72 2 36.54 3 38.46 4 40.48 5 39.96 $ 6,926 $ 83,117 5 $ 41.36 7,169 86,029 5 42.61 7,386 $ 88,629 383 Non -Exempt Fleet Svcs Coord 1 33.25 2 34.99 3 36.83 4 38.76 34.40 2 $ 36.21 3 38.11 4 40.11 1 35.44 2 37.30 3 39.26 4 41.32 5 40.79 7,070 $ 84,843 5 42.22 $ 7,318 $ 87,818 5 $ 43.49 7,538 $ 90,459 419 Non -Exempt Assistant Gas Measurement and Control Technician 1 37.05 2 39.00 3 41.05 4 43.21 38.37 2 40.38 3 42.50 4 44.73 39.52 2 41.60 3 43.78 4 46.08 5 45.48 7,883 $ 94,598 5 47.08 8,161 $ 97,926 5 48.50 8,407 $ 100,880 418 Non -Exempt Gas Measurement and Control Technician 1 38.93 2 40.97 3 43.12 4 45.38 40.28 2 42.40 3 44.63 4 $ 46.97 1 41.51 2 43.69 45.98 4 48.39 5 47.76 8,278 $ 99,341 5 49.44 8,570 $ 102,835 5 50.93 8,828 $ 105,934 417 Non -Exempt Assistant Gas and Water Measurement and Control Technician 1 38.93 2 40.97 3 43.12 4 45.38 40.28 2 42.40 3 44.63 4 46.97 41.51 2 43.69 3 45.98 4 48.39 5 47.76 8,278 $ 99,341 5 $ 49.44 8,570 $ 102,835 5 50.93 8,828 105,934 416 Non -Exempt Gas and Water Measurement and Control Technician 1 40.87 2 43.02 3 45.28 4 $ 47.66 42.31 2 $ 44.53 3 46.87 4 $ 49.33 1 43.57 2 45.86 3 48.27 4 $ $ 50.81 5 50.16 8,694 $ 104,333 5 51.92 $ 8,999 $ 107,994 5 53.48 9,270 $ 111,238 398 Non -Exempt Geographic Inform Syst Specialist 1 47.90 2 50.42 3 53.07 4 55.86 49.59 2 52.19 3 54.93 4 57.82 51.09 2 53.77 3 56.59 4 59.56 5 58.80 $ 10,192 $ 122,304 5 60.86 $ 10,549 $ 126,589 5 $ 62.69 $ 10,866 $ 130,395 390 Non -Exempt Heavy Equip Oper 1 38.47 2 40.49 3 42.62 4 44.86 39.83 2 41.92 3 44.12 4 $ 46.44 1 41.03 2 43.18 45.45 4 47.84 5 47.22 8,185 $ 98,218 5 48.88 8,473 $ 101,670 5 50.35 8,727 $ 104,728 391 Non -Exempt Heavy Equip Oper-L 1 41.16 2 43.32 3 45.59 4 47.98 42.59 2 44.83 3 47.18 4 49.66 43.87 2 46.17 3 48.60 4 51.15 5 50.50 $ 8,753 105,040 5 $ 52.27 9,060 $ 108,722 5 53.84 9,332 111,987 571 Non -Exempt Electric Heavy Equip Oper 1 39.92 2 42.02 3 44.23 4 46.55 41.33 2 $ 43.50 3 45.78 4 48.18 1 42.56 2 44.80 3 47.15 4 49.63 5 48.99 8,492 $ 101,899 5 50.71 8,790 $ 105,477 5 52.24 Packet Pg. 76 Job Code FLSA Service Employees International Union SEIU Salary. Schedule Effective 11/21/2020 (3% General Increase 4.g Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 572 Non -Exempt WGW Heavy Equip Oper 1 38.73 2 40.76 3 42.90 4 45.15 40.09 2 3 4 42.19 44.41 46.74 41.29 2 43.46 3 45.74 4 48.14 5 47.52 8,237 $ 98,842 5 49.19 8,526 $ 102,315 5 50.67 8,783 105,394 389 Non -Exempt HEO/Installer Repairer 1 40.35 2 42.47 3 44.70 4 47.05 41.77 2 $ 43.96 3 46.27 4 48.70 1 43.02 2 45.28 3 47.66 4 50.16 5 49.52 8,583 $ 103,002 5 51.26 $ 8,885 $ 106,621 5 $ 52.80 9,152 $ 109,824 508 Non -Exempt Ind Waste Inspec 1 35.78 2 37.66 3 $ 39.64 4 41.72 37.04 2 38.98 3 $ 41.03 4 43.18 38.15 2 40.15 3 $ 42.26 4 44.48 5 43.91 7,611 $ 91,333 5 45.45 7,878 $ 94,536 5 46.82 8,115 $ 97,386 258 Non -Exempt Ind Waste Invtgtr 1 40.20 2 42.31 3 44.53 4 46.87 41.61 2 43.79 3 46.09 4 $ 48.51 42.86 2 45.11 47.48 4 49.97 5 49.33 8,551 $ 102,606 5 51.06 8,850 $ 106,205 5 52.60 9,117 $ 109,408 365 Non -Exempt Industrial Waste Technician 1 32.30 2 34.00 3 35.78 4 37.66 33.44 2 35.19 3 37.04 4 38.98 34.45 2 36.26 3 38.16 4 40.16 5 39.64 $ 6,871 $ 82,451 5 41.03 7,112 85,342 5 42.27 7,327 $ 87,922 227 Non -Exempt Inspector, Field Svc 1 39.07 2 41.12 3 43.28 4 45.55 40.44 2 $ 42.56 3 44.79 4 47.14 1 41.65 2 43.84 3 46.14 4 48.56 5 47.94 8,310 $ 99,715 5 49.62 $ 8,601 $ 103,210 5 $ 51.11 8,859 $ 106,309 308 Non -Exempt Instrum Elec 1 38.77 2 40.81 3 $ 42.95 4 45.21 40.13 2 42.24 3 $ 44.46 4 46.79 41.34 2 43.51 3 $ 45.79 4 48.20 5 47.58 8,247 $ 98,966 5 49.25 8,537 $ 102,440 5 50.73 8,793 $ 105,518 293 Non -Exempt Educator 1 29.89 2 31.46 3 $ 33.11 4 34.85 30.95 2 32.57 3 34.28 4 $ 36.08 31.88 2 33.55 $ 35.31 4 37.16 5 36.68 6,358 $ 76,294 5 37.97 6,581 $ 78,978 5 39.11 6,779 $ 81,349 503 Non -Exempt Laboratory Tech Wqc 1 34.80 2 36.63 3 38.55 4 40.57 36.02 2 37.91 3 39.90 4 41.99 37.10 2 39.05 3 41.10 4 43.26 5 42.70 $ 7,401 $ 88,816 5 $ 44.20 7,661 91,936 5 45.53 7,892 $ 94,702 413 Non -Exempt Landfill Technician 1 39.48 2 41.55 3 $ 43.73 4 46.03 40.86 2 $ 43.01 3 45.27 4 47.65 1 42.09 2 44.30 3 46.63 4 49.08 5 48.45 8,398 $ 100,776 5 50.15 8,693 $ 104,312 5 51.66 Packe Pg. 77 aiTY PAL ALTO Job Code Service Employees International Union (SEIU Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 254 Non -Exempt Librarian 1 30.00 2 31.57 3 33.23 4 34.97 31.05 2 32.68 3 34.39 4 36.20 31.98 2 33.66 3 35.43 4 37.29 5 36.81 $ 6,380 $ 76,565 5 $ 38.10 6,604 79,248 5 39.25 6,803 $ 81,640 252 Non -Exempt Library Associate 1 26.96 2 28.37 3 29.86 4 31.43 27.91 2 $ 29.37 3 30.91 4 32.53 1 28.74 2 30.25 3 31.84 4 33.51 5 33.08 5,734 $ 68,806 5 34.24 5,935 $ 71,219 5 $ 35.27 6,113 $ 73,362 253 Non -Exempt Library Specialist 1 25.50 2 26.84 3 28.25 4 29.73 26.41 2 27.79 3 29.25 4 30.78 27.20 2 28.63 3 30.13 4 31.71 5 $ 31.29 5,424 $ 65,083 5 32.39 5,614 $ 67,371 5 33.37 5,784 $ 69,410 541 Non -Exempt Lineper/Cable Spl 1 57.84 2 60.88 3 64.08 4 67.45 59.86 2 63.01 3 66.32 4 $ 69.81 61.67 2 64.91 68.32 4 71.91 5 70.99 $ 12,305 $ 147,659 5 73.48 $ 12,737 $ 152,838 5 75.69 $ 13,120 $ 157,435 542 Non -Exempt Lineper/Cable Spl-L 1 61.91 2 65.16 3 68.58 4 72.18 64.06 2 67.43 3 70.97 4 74.70 65.99 2 69.46 3 73.11 4 76.95 5 75.97 13,168 158,018 5 $ 78.63 $ 13,629 $ 163,550 5 80.99 14,038 168,459 531 Non -Exempt Lineperson/Cable Spl-T 1 55.09 2 57.98 3 61.03 4 64.24 57.03 2 $ 60.03 3 63.18 4 66.50 1 58.73 2 61.82 3 65.07 4 68.49 5 67.62 $ 11,721 $ 140,650 5 69.99 $ 12,132 $ 145,579 5 $ 72.09 $ 12,496 $ 149,947 532 Non -Exempt Lineperson/Cable Spl-TL 1 58.91 2 62.01 3 65.27 4 68.70 60.99 2 64.19 3 67.56 4 71.11 62.82 2 66.12 3 69.59 4 73.25 5 72.31 $ 12,534 $ 150,405 5 74.85 $ 12,974 $ 155,688 5 77.10 $ 13,364 $ 160,368 528 Non -Exempt Lnper/Cbl Spl-Appren 1 49.69 2 52.30 3 55.05 4 57.94 51.44 2 54.14 3 56.98 4 $ 59.97 1 52.98 2 55.76 58.69 4 61.77 5 60.98 $ 10,570 $ 126,838 5 63.12 $ 10,941 $ 131,290 5 65.02 $ 11,270 $ 135,242 213 Non -Exempt Mailing Svcs Spec 1 22.57 2 23.75 3 25.00 4 26.31 23.36 2 24.58 3 25.87 4 27.23 24.06 2 25.32 3 26.65 4 28.05 5 27.69 $ 4,800 $ 57,595 5 $ 28.66 4,968 59,613 5 29.52 5,117 $ 61,402 291 Non -Exempt Maintenance Mechanic -Welding 1 39.14 2 41.19 3 43.35 4 45.63 40.51 2 $ 42.64 3 44.88 4 47.24 1 41.73 2 43.92 3 46.23 4 48.66 5 48.03 8,325 99,902 5 49.72 8,618 $ 103,418 5 51.22 Packet Pg. 78 Job Code eryice Employees International Union (SE1U Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General lncrease) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 346 Non -Exempt Management Assistant 1 33.56 2 35.32 3 37.17 4 39.12 1 2 3 4 34.73 36.55 38.47 40.49 35.77 2 37.65 3 39.63 4 41.71 5 41.17 $ 7,136 $ 85,634 5 $ 42.62 7,387 88,650 5 43.90 7,609 $ 91,312 3460 Non -Exempt Management Assistant - S 1 33.56 2 35.32 3 37.17 4 39.12 1 2 3 4 $ 34.73 36.55 38.47 40.49 1 35.77 2 37.65 3 39.63 4 41.71 5 41.17 7,136 $ 85,634 5 42.62 $ 7,387 $ 88,650 5 43.90 7,609 $ 91,312 216 Non -Exempt Marketing Eng 1 51.63 2 54.34 3 57.19 4 60.20 1 2 3 4 53.43 56.24 59.20 62.31 55.05 2 57.94 3 60.98 4 64.18 5 63.36 $ 10,982 $ 131,789 5 $ 65.58 $ 11,367 $ 136,406 5 67.55 $ 11,709 $ 140,504 241 Non -Exempt Meter Reader 1 26.82 2 28.23 3 29.71 4 31.27 1 2 3 4 $ 27.77 29.23 30.76 32.37 1 28.61 2 30.11 31.69 4 33.35 5 32.91 5,704 $ 68,453 5 34.07 5,905 $ 70,866 5 35.10 6,084 $ 73,008 240 Non -Exempt Meter Reader -Lead 1 28.70 2 30.21 3 31.79 4 33.46 1 2 3 4 29.71 31.27 32.91 34.64 30.61 2 32.22 3 33.91 4 35.69 5 35.22 $ 6,105 $ 73,258 5 $ 36.46 6,320 75,837 5 37.56 6,510 $ 78,125 369 Non -Exempt Meter Shop Lead 1 33.22 2 34.96 3 36.80 4 38.73 1 2 3 4 $ 34.39 36.19 38.09 40.09 1 35.41 2 37.27 3 39.23 4 41.29 5 40.76 7,065 $ 84,781 5 42.19 $ 7,313 $ 87,755 5 43.46 7,533 $ 90,397 552 Non -Exempt Metering Technician 1 50.11 2 52.74 3 55.51 4 58.43 1 2 3 4 51.87 54.59 57.46 60.48 53.43 2 56.24 3 59.19 4 62.30 5 61.50 $ 10,660 $ 127,920 5 $ 63.66 $ 11,034 $ 132,413 5 $ 65.57 $ 11,365 $ 136,386 553 Non -Exempt Metering Technician - Lead 1 53.62 2 56.44 3 59.41 4 62.53 1 2 3 4 $ 55.51 58.43 61.50 64.73 1 57.19 2 60.19 63.35 4 66.68 5 65.82 $ 11,409 $ 136,906 5 68.13 $ 11,809 $ 141,710 5 70.18 $ 12,165 $ 145,974 384 Non -Exempt Mobile Service Tech 1 38.73 2 40.76 3 42.90 4 45.15 1 2 3 4 40.09 42.19 44.41 46.74 41.29 2 43.46 3 45.74 4 48.14 5 47.52 $ 8,237 $ 98,842 5 $ 49.19 8,526 $ 102,315 5 50.67 8,783 105,394 381 Non -Exempt Motor Equip Mech-L 1 39.46 2 41.53 3 43.71 4 46.01 1 2 3 4 $ 40.85 42.99 45.25 47.63 1 42.07 2 44.28 3 46.61 4 49.06 5 $ 48.43 8,395 $ 100,734 5 50.13 $ 8,689 $ 104,270 5 $ 51.64 4 C1 1 C 1117 All Packet Pg. 79 Job Code Service Employees International Union SEIU Salary. Schedule Effective 11/21/2020 (3% General Increase 4.g FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 286 Non -Exempt Motor Equipment Mechanic I 1 34.17 2 35.96 3 37.85 4 39.84 35.36 2 3 4 37.22 39.17 41.23 36.44 2 38.35 3 40.36 4 42.48 5 41.93 $ 7,268 $ 87,214 5 $ 43.40 7,523 90,272 5 44.71 7,750 $ 92,997 287 Non -Exempt Motor Equipment Mechanic II 1 36.88 2 38.82 3 40.86 4 43.01 38.19 2 $ 40.19 3 42.30 4 44.52 1 39.33 2 41.40 3 43.57 4 45.86 5 45.27 7,847 $ 94,162 5 46.86 $ 8,122 $ 97,469 5 48.27 8,367 $ 100,402 230 Non -Exempt Offset Equip Op 1 25.59 2 26.93 3 28.34 4 29.83 26.49 2 27.88 3 29.34 4 30.88 27.28 2 28.71 3 30.22 4 31.81 5 31.40 5,443 $ 65,312 5 32.50 5,633 $ 67,600 5 33.48 5,803 $ 69,638 543 Non -Exempt Overhead Underground Troubleman 1 60.76 2 63.95 3 67.31 4 70.85 62.89 2 66.19 3 69.67 4 $ 73.33 1 64.78 2 68.18 71.76 4 75.53 5 74.57 $ 12,925 $ 155,106 5 77.18 $ 13,378 $ 160,534 5 79.50 $ 13,780 $ 165,360 452 Non -Exempt Park Maint - Lead 1 32.93 2 34.66 3 36.48 4 38.40 34.10 2 35.89 3 37.77 4 39.75 35.13 2 36.97 3 38.91 4 40.95 5 40.42 $ 7,006 $ 84,074 5 41.84 7,252 87,027 5 43.10 7,471 $ 89,648 451 Non -Exempt Park Maint Person 1 28.42 2 29.91 3 31.48 4 33.13 29.43 2 $ 30.97 3 32.59 4 34.30 1 30.32 2 31.91 3 33.58 4 35.34 5 34.87 6,044 $ 72,530 5 36.10 $ 6,257 $ 75,088 5 37.19 6,446 $ 77,355 281 Non -Exempt Park Ranger 1 32.26 2 33.95 3 35.73 4 37.61 33.40 2 35.15 3 36.99 4 38.93 34.39 2 36.19 3 38.09 4 40.09 5 39.58 6,861 $ 82,326 5 40.97 7,101 $ 85,218 5 42.20 7,315 $ 87,776 570 Non -Exempt Parking Operations Lead 1 50.27 2 52.91 3 55.69 4 58.62 52.03 2 54.76 3 57.64 4 $ 60.67 53.60 2 56.42 59.38 4 62.50 5 61.70 $ 10,695 $ 128,336 5 63.86 $ 11,069 $ 132,829 5 65.78 $ 11,402 $ 136,822 460 Non -Exempt Parks/Golf Crew -Lead 1 30.92 2 32.54 3 34.25 4 36.05 32.00 2 33.68 3 35.45 4 37.31 32.96 2 34.69 3 36.51 4 38.43 5 37.94 $ 6,576 $ 78,915 5 $ 39.27 6,807 81,682 5 40.45 7,011 $ 84,136 348 Non -Exempt Payroll Analyst 1 34.30 2 36.10 3 37.99 4 39.98 35.51 2 $ 37.37 3 39.33 4 41.39 1 36.56 2 38.48 3 40.50 4 42.63 5 42.08 7,294 87,526 5 43.56 7,550 90,605 5 44.87 Packet Pg. 80 PAL A1TO Job Code Service Employees International Union SEIU Salary. Schedule Effective 11/21/2020 (3% General Increase 4.g FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 3480 Non -Exempt Payroll Analyst - S 1 34.30 2 36.10 3 37.99 4 39.98 35.51 2 37.37 3 39.33 4 41.39 36.56 2 38.48 3 40.50 4 42.63 5 42.08 $ 7,294 $ 87,526 5 43.56 7,550 90,605 5 44.87 7,777 $ 93,330 352 Non -Exempt Planner 1 42.81 2 45.06 3 47.43 4 49.92 44.31 2 $ 46.64 3 49.09 4 51.67 1 45.64 2 48.04 3 50.56 4 53.22 5 52.54 9,107 $ 109,283 5 54.38 $ 9,426 $ 113,110 5 $ 56.02 9,710 $ 116,522 347 Non -Exempt Planning Arborist 1 47.31 2 49.79 3 52.41 4 55.16 48.97 2 51.54 3 54.25 4 57.10 50.44 2 53.09 3 55.88 4 58.82 5 58.06 $ 10,064 $ 120,765 5 60.10 $ 10,417 $ 125,008 5 61.91 $ 10,731 $ 128,773 3470 Non -Exempt Planning Arborist - S 1 47.31 2 49.79 3 52.41 4 55.16 48.97 2 51.54 3 54.25 4 $ 57.10 1 50.44 2 53.09 55.88 4 58.82 5 58.06 $ 10,064 $ 120,765 5 60.10 $ 10,417 $ 125,008 5 61.91 $ 10,731 $ 128,773 304 Non -Exempt Plans Check Engr 1 50.14 2 52.77 3 55.54 4 58.46 51.89 2 54.62 3 57.49 4 60.51 53.45 2 56.26 3 59.22 4 62.33 5 61.53 10,665 127,982 5 $ 63.69 $ 11,040 $ 132,475 5 65.61 11,372 136,469 513 Non -Exempt Plans Examiner 1 41.04 2 43.20 3 45.47 4 47.86 42.49 2 $ 44.72 3 47.07 4 49.54 1 43.76 2 46.06 3 48.48 4 51.03 5 50.37 8,731 $ 104,770 5 52.14 $ 9,038 $ 108,451 5 $ 53.71 9,310 $ 111,717 517 Non -Exempt Plant Mechanic 1 37.95 2 39.94 3 42.04 4 44.25 39.28 2 41.34 3 43.51 4 45.79 40.46 2 42.58 3 44.82 4 47.17 5 46.57 8,072 $ 96,866 5 48.20 8,355 $ 100,256 5 49.65 8,606 $ 103,272 321 Non -Exempt Police Records Specialist - Lead 1 30.73 2 32.34 3 34.04 4 35.83 31.80 2 33.47 3 35.23 4 $ 37.08 1 32.76 2 34.48 36.29 4 38.20 5 37.71 6,536 $ 78,437 5 39.03 6,765 $ 81,182 5 40.21 6,970 $ 83,637 313 Non -Exempt Police Records Specialist 1 1 27.29 2 28.72 3 30.23 4 31.82 28.26 2 29.74 3 31.30 4 32.94 29.11 2 30.64 3 32.25 4 33.94 5 33.49 $ 5,805 $ 69,659 5 $ 34.67 6,009 72,114 5 35.72 6,191 $ 74,298 314 Non -Exempt Police Records Special S I I 1 28.71 2 30.22 3 31.81 4 33.48 29.73 2 $ 31.29 3 32.93 4 34.66 1 30.63 2 32.24 3 33.93 4 35.71 5 35.24 6,108 73,299 5 36.48 6,323 75,878 5 37.58 Packet Pg. 81 Job Code Service Employees International Union (SEIU Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 246 Non -Exempt Power Engr 1 55.11 2 58.01 3 61.06 4 64.27 57.04 2 60.04 3 63.20 4 66.52 58.77 2 61.86 3 65.11 4 68.53 5 67.65 11,726 270 Non -Exempt Prod Arts/Sci Prog 1 36.24 2 38.14 3 40.14 4 42.25 140,712. 5 $ 70.02 $ 12,137 $ 145,642 5 72.13 12,503 150,030 37.51 2 $ 39.48 3 41.55 4 43.73 1 38.63 2 40.66 3 42.80 4 45.05 5 44.47 7,708 $ 92,498 5 46.03 7,979 $ 95,742 5 47.42 8,219 $ 98,634 232 Non -Exempt Prog-Analyst 1 46.11 2 48.53 3 51.08 4 53.76 47.72 2 50.23 3 52.87 4 55.65 49.16 2 51.74 3 54.46 4 57.32 5 56.58 9,807 $ 117,686 5 58.57 $ 10,152 $ 121,826 5 60.33 $ 10,457 $ 125,486 265 Non -Exempt Program Assistant 1 27.56 2 29.01 3 30.53 4 32.13 28.52 2 30.02 3 31.60 4 $ 33.26 29.40 2 30.94 32.56 4 34.27 5 33.82 5,862 $ 70,346 5 35.01 6,068 $ 72,821 5 36.07 6,252 $ 75,026 302 Non -Exempt Program Assistant 1 1 29.24 2 30.77 3 32.38 4 34.08 30.26 2 31.85 3 33.52 4 35.28 31.17 2 32.81 3 34.53 4 36.34 5 35.87 $ 6,217 $ 74,610 5 $ 37.13 6,436 77,230 5 38.25 6,630 $ 79,560 303 Non -Exempt Program Assistant!! 1 31.41 2 33.06 3 34.80 4 36.63 32.51 2 $ 34.22 3 36.02 4 37.91 1 33.49 2 35.25 3 37.10 4 39.05 5 38.55 6,682 $ 80,184 5 39.90 $ 6,916 $ 82,992 5 41.10 7,124 $ 85,488 368 Non -Exempt Program Coordinator 1 31.28 2 32.92 3 34.65 4 36.47 32.38 2 34.08 3 35.87 4 37.75 33.36 2 35.11 3 36.95 4 38.89 5 38.38 6,653 $ 79,830 5 39.73 6,887 $ 82,638 5 $ 40.93 7,095 $ 85,134 349 Non -Exempt Project Engineer 1 55.57 2 58.49 3 61.56 4 64.79 57.51 2 60.53 3 63.71 4 $ 67.06 59.23 2 62.34 65.62 4 69.07 5 68.19 $ 11,820 $ 141,835 5 70.58 $ 12,234 $ 146,806 5 72.70 $ 12,601 $ 151,216 3490 Non -Exempt Project Engineer - S 1 55.57 2 58.49 3 61.56 4 64.79 57.51 2 60.53 3 63.71 4 67.06 59.23 2 62.34 3 65.62 4 69.07 5 68.19 11,820 141,835 5 $ 70.58 $ 12,234 $ 146,806 5 72.70 12,601 151,216 209 Non -Exempt Property Evid Tech 1 29.70 2 31.26 3 32.90 4 34.63 30.75 2 $ 32.36 3 34.06 4 35.85 1 31.68 2 33.34 3 35.09 4 36.93 5 36.45 6,318 75,816 5 37.73 6,540 78,478 5 38.87 Packet Pg. 82 tAra 0 PAL» ALT Job Code eryice Emptoyees International Union (SEW Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General lncrease) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 262 Non -Exempt Resource Planner 1 52.74 2 55.51 3 58.43 4 61.50 54.58 2 57.45 3 60.47 4 63.65 56.23 2 59.18 3 62.29 4 65.56 5 64.73 11,220 134,638 5 $ 67.00 $ 11,613 $ 139,360 5 69.01 11,962 143,541 366 Non -Exempt Restoration Lead 1 41.44 2 43.62 3 45.92 4 48.34 42.90 2 $ 45.16 3 47.54 4 50.04 1 44.19 2 46.52 3 48.97 4 51.55 5 50.88 8,819 $ 105,830 5 52.67 $ 9,129 $ 109,554 5 $ 54.26 9,405 $ 112,861 554 Non -Exempt SCADA Technologist 1 56.04 2 58.98 3 62.08 4 65.34 57.99 2 61.04 3 64.25 4 67.63 59.74 2 62.88 3 66.18 4 69.66 5 68.77 $ 11,920 $ 143,042 5 71.18 $ 12,338 $ 148,054 5 $ 73.32 $ 12,709 $ 152,506 385 Non -Exempt Senior Fleet Services Coordinator 1 38.19 2 40.19 3 42.30 4 44.52 39.53 2 41.61 3 43.79 4 $ 46.09 40.72 2 42.86 45.11 4 47.48 5 46.86 8,122 $ 97,469 5 48.51 8,408 $ 100,901 5 49.97 8,661 $ 103,938 461 Non -Exempt Sprinkler Sys Repr 1 28.88 2 30.40 3 32.00 4 33.68 29.91 2 31.48 3 33.13 4 34.87 30.81 2 32.43 3 34.13 4 35.92 5 35.45 $ 6,145 $ 73,736 5 $ 36.70 6,361 76,336 5 37.81 6,554 $ 78,645 360 Non -Exempt Sr Buyer 1 40.28 2 42.39 3 44.62 4 46.96 41.70 2 $ 43.89 3 46.19 4 48.62 1 42.95 2 45.21 3 47.58 4 50.08 5 49.43 8,568 $ 102,814 5 51.17 $ 8,869 $ 106,434 5 $ 52.71 9,136 $ 109,637 3600 Non -Exempt Sr Buyer - S 1 40.28 2 42.39 3 44.62 4 46.96 41.70 2 43.89 3 46.19 4 48.62 42.95 2 45.21 3 47.58 4 50.08 5 49.43 8,568 $ 102,814 5 51.17 8,869 $ 106,434 5 $ 52.71 9,136 $ 109,637 224 Non -Exempt Sr Chemist 1 43.21 2 45.48 3 47.87 4 50.38 44.73 2 47.08 3 49.55 4 $ 52.15 46.07 2 48.49 51.04 4 53.72 5 53.03 9,192 $ 110,302 5 54.89 9,514 $ 114,171 5 56.54 9,800 $ 117,603 544 Non -Exempt Sr Industrial Waste Investigator 1 45.98 2 48.39 3 50.93 4 53.61 47.59 2 50.09 3 52.72 4 55.49 49.03 2 51.61 3 54.32 4 57.17 5 56.43 $ 9,781 117,374 5 $ 58.41 $ 10,124 $ 121,493 5 60.17 10,429 125,154 512 Non -Exempt Sr Instrum Elect 1 42.35 2 44.57 3 46.91 4 49.37 43.83 2 $ 46.13 3 48.55 4 51.10 1 45.13 2 47.50 3 50.00 4 52.63 5 51.96 9,006 $ 108,077 5 53.78 9,322 $ 111,862 5 55.40 Packet Pg. 83 Job Code eryice Emptoyees International Union (SEW Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General lncrease) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 251 Non -Exempt Sr Librarian 1 34.06 2 35.85 3 37.73 4 39.71 35.26 2 37.11 3 39.06 4 41.11 36.32 2 38.23 3 40.24 4 42.35 5 41.80 $ 7,245 $ 86,944 5 43.27 7,500 90,002 5 44.57 7,725 $ 92,706 504 Non -Exempt Sr. Mech 1 41.63 2 43.82 3 46.12 4 48.54 43.09 2 $ 45.35 3 47.73 4 50.24 1 44.39 2 46.72 3 49.17 4 51.75 5 51.09 8,856 $ 106,267 5 52.88 $ 9,166 $ 109,990 5 $ 54.47 9,441 $ 113,298 361 Non -Exempt Sr Mkt Analyst 1 48.39 2 50.93 3 53.61 4 56.43 50.09 2 52.72 3 55.49 4 58.41 51.61 2 54.32 3 57.17 4 60.17 5 59.40 $ 10,296 $ 123,552 5 61.48 $ 10,657 $ 127,878 5 $ 63.33 $ 10,977 $ 131,726 3610 Non -Exempt Sr Mkt Analyst - S 1 48.39 2 50.93 3 53.61 4 56.43 50.09 2 52.72 3 55.49 4 $ 58.41 1 51.61 2 54.32 57.17 4 60.17 5 59.40 $ 10,296 $ 123,552 5 61.48 $ 10,657 $ 127,878 5 63.33 $ 10,977 $ 131,726 506 Non -Exempt Sr Operator Wqc 1 43.30 2 45.57 3 47.96 4 50.48 44.81 2 47.16 3 49.64 4 52.25 46.15 2 48.57 3 51.12 4 53.81 5 53.13 $ 9,209 110,510 5 $ 54.99 9,532 $ 114,379 5 56.64 9,818 117,811 318 Non -Exempt Sr Planner 1 49.46 2 52.06 3 54.79 4 57.67 51.19 2 $ 53.88 3 56.71 4 59.69 1 52.73 2 55.50 3 58.42 4 61.49 5 60.70 $ 10,521 $ 126,256 5 62.83 $ 10,891 $ 130,686 5 $ 64.72 $ 11,218 $ 134,618 280 Non -Exempt Sr Ranger 1 35.68 2 37.55 3 39.52 4 41.60 36.93 2 38.87 3 40.91 4 43.06 38.04 2 40.04 3 42.14 4 44.35 5 43.78 7,589 $ 91,062 5 45.32 7,855 $ 94,266 5 46.68 8,091 $ 97,094 261 Non -Exempt Sr Util Field Svc Rep 1 42.57 2 44.81 3 47.16 4 49.64 44.07 2 46.38 3 48.82 4 $ 51.38 1 45.40 2 47.78 50.29 4 52.93 5 52.25 9,057 $ 108,680 5 54.08 9,374 $ 112,486 5 55.71 9,656 $ 115,877 501 Non -Exempt Sr Water Sys Oper 1 41.26 2 43.43 3 45.71 4 48.11 42.71 2 44.95 3 47.31 4 49.80 44.00 2 46.31 3 48.74 4 51.30 5 50.64 $ 8,778 105,331 5 $ 52.42 9,086 $ 109,034 5 54.00 9,360 112,320 405 Non -Exempt St Maint Asst 1 26.97 2 28.38 3 29.87 4 31.44 27.92 2 $ 29.38 3 30.92 4 32.54 1 28.75 2 30.26 3 31.85 4 33.52 5 33.09 5,736 68,827 5 34.25 5,937 71,240 5 35.28 Packet Pg. 84 PALO ALTO Job Code Service Employees International Union SEIU Salary. Schedule Effective 11/21/2020 (3% General Increase 4.g FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 392 Non -Exempt St Sweeper Op 1 32.10 2 33.78 3 35.55 4 37.42 33.22 2 3 4 34.96 36.80 38.73 34.22 2 36.02 3 37.91 4 39.90 5 39.38 $ 6,826 $ 81,910 5 $ 40.76 7,065 84,781 5 41.99 7,278 $ 87,339 248 Non -Exempt Storekeeper 1 29.21 2 30.74 3 32.35 4 34.05 30.23 2 $ 31.82 3 33.49 4 35.25 1 31.15 2 32.78 3 34.50 4 36.31 5 35.84 6,212 $ 74,547 5 37.10 6,431 $ 77,168 5 $ 38.22 6,625 $ 79,498 288 Non -Exempt Storekeeper -L 1 31.26 2 32.90 3 34.63 4 36.45 32.36 2 34.06 3 35.85 4 37.73 33.34 2 35.09 3 36.93 4 38.87 5 38.36 6,649 $ 79,789 5 39.71 6,883 $ 82,597 5 40.91 7,091 $ 85,093 545 Non -Exempt Street Light, Traffic Signal and Fiber - Apprentice 1 45.36 2 47.74 3 50.25 4 52.89 46.94 2 49.41 3 52.01 4 $ 54.74 48.37 2 50.91 53.58 4 56.39 5 55.67 9,649 $ 115,794 5 57.62 9,987 $ 119,850 5 59.35 $ 10,287 $ 123,448 547 Non -Exempt Street Light, Traffic Signal and Fiber - Lead 1 51.29 2 53.98 3 56.82 4 59.81 53.09 2 55.88 3 58.82 4 61.91 54.70 2 57.57 3 60.59 4 63.77 5 62.95 10,911 546 Non -Exempt Street Light, Traffic Signal and Fiber Technician 1 47.92 2 50.44 3 53.09 4 55.88 130,936. 5 $ 65.16 $ 11,294 $ 135,533 5 67.12 11,634 139,610 49.60 2 $ 52.21 3 54.95 4 57.84 1 51.10 2 53.78 3 56.61 4 59.58 5 58.82 $ 10,195 $ 122,346 5 60.88 $ 10,553 $ 126,630 5 $ 62.71 $ 10,870 $ 130,437 549 Non -Exempt Substation Electrician 1 52.30 2 55.05 3 57.94 4 60.98 54.13 2 56.97 3 59.96 4 63.11 55.75 2 58.68 3 61.76 4 65.01 5 64.18 $ 11,125 $ 133,494 5 66.43 $ 11,515 $ 138,174 5 68.43 $ 11,861 $ 142,334 548 Non -Exempt Substation Electrician - Apprentice 1 49.50 2 52.10 3 54.84 4 57.72 51.24 2 53.93 3 56.76 4 $ 59.74 52.78 2 55.55 58.47 4 61.54 5 60.75 $ 10,530 $ 126,360 5 62.88 $ 10,899 $ 130,790 5 64.77 $ 11,227 $ 134,722 550 Non -Exempt Substation Electrician - Lead 1 55.95 2 58.89 3 61.98 4 65.24 57.92 2 60.96 3 64.16 4 67.53 59.66 2 62.79 3 66.09 4 69.56 5 68.67 11,903 326 Non -Exempt Surveying Asst 1 36.34 2 38.25 3 40.26 4 42.37 142,834. 5 $ 71.08 $ 12,321 $ 147,846 5 73.22 12,691 152,298 37.62 2 $ 39.59 3 41.67 4 43.86 1 38.76 2 40.79 3 42.93 4 45.18 5 44.59 7,729 92,747 5 46.16 8,001 96,013 5 47.55 41/11 I 040A/1 Packet Pg. 5 PALO ALTO Job Code Service Employees International Union (SEIU Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 325 Non -Exempt Surveyor, Public Wks 1 39.53 2 41.61 3 43.80 4 46.10 40.92 2 43.07 3 45.33 4 47.71 42.16 2 44.37 3 46.70 4 49.15 5 48.52 $ 8,410 100,922 5 $ 50.22 8,705 $ 104,458 5 51.73 8,967 107,598 362 Non -Exempt Technologist 1 57.06 2 60.06 3 63.22 4 66.54 59.07 2 $ 62.17 3 65.44 4 68.88 1 60.84 2 64.04 3 67.41 4 70.95 5 70.04 $ 12,140 $ 145,683 5 72.50 $ 12,567 $ 150,800 5 $ 74.68 $ 12,945 $ 155,334 3620 Non -Exempt Technologist - S 1 57.06 2 60.06 3 63.22 4 66.54 59.07 2 62.17 3 65.44 4 68.88 60.84 2 64.04 3 67.41 4 70.95 5 $ 70.04 $ 12,140 $ 145,683 5 72.50 $ 12,567 $ 150,800 5 74.68 $ 12,945 $ 155,334 229 Non -Exempt Theater Specialist 1 38.76 2 40.79 3 42.93 4 45.18 40.10 2 42.21 3 44.43 4 $ 46.76 1 41.32 2 43.49 45.77 4 48.17 5 47.55 8,242 $ 98,904 5 49.22 8,531 $ 102,378 5 50.70 8,788 $ 105,456 406 Non -Exempt Traf Cont Maint I 1 31.56 2 33.22 3 34.96 4 36.79 32.67 2 34.38 3 36.18 4 38.08 33.64 2 35.41 3 37.27 4 39.23 5 38.72 $ 6,711 $ 80,538 5 40.08 6,947 83,366 5 41.29 7,157 $ 85,883 412 Non -Exempt Traf Cont Maint li 1 29.23 2 30.76 3 32.37 4 34.07 30.25 2 $ 31.84 3 33.51 4 35.27 1 31.16 2 32.80 3 34.52 4 36.33 5 35.86 6,216 $ 74,589 5 37.12 6,434 $ 77,210 5 $ 38.24 6,628 $ 79,539 407 Non -Exempt Traf Cont Maint-L 1 33.77 2 35.54 3 37.41 4 39.37 34.96 2 36.80 3 38.73 4 40.76 36.02 2 37.91 3 39.90 4 41.99 5 $ 41.44 7,183 $ 86,195 5 42.90 7,436 $ 89,232 5 $ 44.19 7,660 $ 91,915 575 Non -Exempt Traffic Engineering Lead 1 58.47 2 61.54 3 64.77 4 68.17 60.51 2 63.69 3 67.04 4 $ 70.56 1 62.32 2 65.60 69.05 4 72.68 5 71.75 $ 12,437 $ 149,240 5 74.27 $ 12,873 $ 154,482 5 76.50 $ 13,260 $ 159,120 435 Non -Exempt Tree Maint Asst 1 27.76 2 29.22 3 30.75 4 32.36 28.73 2 30.24 3 31.83 4 33.50 29.61 2 31.16 3 32.79 4 34.51 5 34.06 $ 5,904 $ 70,845 5 35.26 6,112 73,341 5 36.32 6,295 $ 75,546 434 Non -Exempt Tree Maintenance Specialist 1 32.39 2 34.09 3 35.88 4 37.76 33.53 2 $ 35.29 3 37.14 4 39.09 1 34.54 2 36.35 3 38.26 4 40.27 5 39.74 6,888 82,659 5 41.14 7,131 85,571 5 42.38 72/1g 1 so isn Packet Pg. 86 PAL ALTO? Job Code eryice Emptoyees International Union (SEW Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g FLSA Job Title Effective 04/27/2019 (3.5% General lncrease) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 430 Non -Exempt Tree Trim/Ln Clr 1 31.90 2 33.57 3 35.33 4 37.18 33.01 2 34.74 3 36.56 4 38.48 34.00 2 35.78 3 37.66 4 39.64 5 39.13 $ 6,783 $ 81,390 5 $ 40.50 7,020 84,240 5 41.72 7,231 $ 86,778 431 Non -Exempt Tree Trim/Ln Clr-L 1 34.11 2 35.90 3 37.78 4 39.76 35.31 2 $ 37.16 3 39.11 4 41.16 1 36.36 2 38.27 3 40.28 4 42.39 5 41.85 7,254 $ 87,048 5 43.32 7,509 $ 90,106 5 $ 44.62 7,734 $ 92,810 432 Non -Exempt Tree Trm/Ln Clr Asst 1 30.04 2 31.62 3 33.28 4 35.03 31.11 2 32.74 3 34.46 4 36.27 32.05 2 33.73 3 35.50 4 37.36 5 36.87 6,391 $ 76,690 5 38.17 6,616 $ 79,394 5 39.32 6,815 $ 81,786 223 Non -Exempt Util Acctg Tech 1 31.07 2 32.70 3 34.42 4 36.23 32.16 2 33.85 3 35.63 4 $ 37.50 33.13 2 34.87 36.70 4 38.63 5 38.13 6,609 $ 79,310 5 39.47 6,841 $ 82,098 5 40.66 7,048 $ 84,573 272 Non -Exempt Util Comp Tech 1 57.84 2 60.88 3 64.08 4 67.45 59.86 2 63.01 3 66.32 4 69.81 61.67 2 64.91 3 68.32 4 71.91 5 70.99 12,305 147,659 5 $ 73.48 $ 12,737 $ 152,838 5 75.69 13,120 157,435 273 Non -Exempt Util Comp Tech -L 1 61.91 2 65.16 3 68.58 4 72.18 64.06 2 $ 67.43 3 70.97 4 74.70 1 65.99 2 69.46 3 73.11 4 76.95 5 75.97 $ 13,168 $ 158,018 5 78.63 $ 13,629 $ 163,550 5 $ 80.99 $ 14,038 $ 168,459 219 Non -Exempt Util Credit/Col Spec 1 37.01 2 38.95 3 41.00 4 43.15 38.30 2 40.31 3 42.43 4 44.66 39.46 2 41.53 3 43.71 4 46.01 5 45.42 7,873 $ 94,474 5 47.01 8,148 $ 97,781 5 48.43 8,395 $ 100,734 310 Non -Exempt Util Engr Estimator 1 48.54 2 51.09 3 53.77 4 56.60 50.24 2 52.88 3 55.66 4 $ 58.58 1 51.75 2 54.47 57.33 4 60.34 5 59.57 $ 10,325 $ 123,906 5 61.66 $ 10,688 $ 128,253 5 63.51 $ 11,008 $ 132,101 486 Non -Exempt Util Fld Svcs Rep 1 39.81 2 41.90 3 44.10 4 46.42 41.22 2 43.38 3 45.66 4 48.06 42.45 2 44.68 3 47.03 4 49.50 5 48.86 8,469 101,629 5 50.58 8,767 $ 105,206 5 52.10 9,031 108,368 480 Non -Exempt Util Install/Rep 1 38.82 2 40.86 3 43.01 4 45.27 40.19 2 $ 42.30 3 44.52 4 46.86 1 41.39 2 43.56 3 45.85 4 48.26 5 47.65 8,259 99,112 5 49.32 8,549 $ 102,586 5 50.80 Packe Pg. 87 .. ALTO Job Code FLSA eryice Emptoyees International Union (SEW Salary Schedule Effective 11/21/2020 (3% General Increase) 4.g Job Title Effective 04/27/2019 (3.5% General lncrease) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 481 Non -Exempt Util Install/Rep Ast 1 32.92 2 34.65 3 36.47 4 38.38 34.08 2 35.87 3 37.75 4 39.73 35.11 2 36.95 3 38.89 4 40.93 5 40.40 $ 7,003 $ 84,032 5 $ 41.82 7,249 86,986 5 43.08 7,467 $ 89,606 479 Non -Exempt Util Install/Rep-L 1 42.37 2 44.59 3 46.93 4 49.40 43.85 2 $ 46.15 3 48.57 4 51.12 1 45.16 2 47.53 3 50.03 4 52.66 5 51.99 9,012 $ 108,139 5 53.81 $ 9,327 $ 111,925 5 $ 55.43 9,608 $ 115,294 363 Non -Exempt Util Key Acct Rep 1 44.11 2 46.43 3 $ 48.87 4 51.44 45.66 2 48.06 3 $ 50.58 4 53.24 47.04 2 49.51 3 $ 52.11 4 54.85 5 54.14 9,384 $ 112,611 5 56.04 9,714 $ 116,563 5 57.73 $ 10,007 $ 120,078 3630 Non -Exempt Util Key Acct Rep -S 1 44.11 2 46.43 3 48.87 4 51.44 45.66 2 48.06 3 50.58 4 $ 53.24 1 47.04 2 49.51 52.11 4 54.85 5 54.14 9,384 $ 112,611 5 56.04 9,714 $ 116,563 5 57.73 $ 10,007 $ 120,078 271 Non -Exempt Util Locator 1 38.38 2 40.39 3 42.51 4 44.74 39.71 2 41.80 3 44.00 4 46.31 40.91 2 43.06 3 45.32 4 47.70 5 47.09 $ 8,162 $ 97,947 5 48.74 8,448 $ 101,379 5 50.21 8,703 104,437 215 Non -Exempt Sustainability Programs Administrator 1 42.61 2 44.85 3 47.21 4 49.69 44.11 2 $ 46.43 3 48.87 4 51.44 1 45.43 2 47.82 3 50.34 4 52.99 5 52.31 9,067 $ 108,805 5 54.15 $ 9,386 $ 112,632 5 $ 55.78 9,669 $ 116,022 233 Non -Exempt Util Rate Analyst 1 41.11 2 43.27 3 $ 45.54 4 47.93 42.55 2 44.78 3 $ 47.13 4 49.61 43.84 2 46.14 3 $ 48.56 4 51.11 5 50.45 8,745 $ 104,936 5 52.22 9,051 $ 108,618 5 $ 53.79 9,324 $ 111,883 307 Non -Exempt Util Syst Oper 1 64.77 2 68.17 3 71.75 4 75.52 67.04 2 70.56 3 74.27 4 $ 78.17 1 69.05 2 72.68 76.50 4 80.52 5 79.49 $ 13,778 $ 165,339 5 82.28 $ 14,262 $ 171,142 5 84.75 $ 14,690 $ 176,280 322 Non -Exempt Util Syst Oper in Training 1 61.53 2 64.76 3 68.16 4 71.74 63.68 2 67.03 3 70.55 4 74.26 65.59 2 69.04 3 72.67 4 76.49 5 75.51 13,088 157,061 5 $ 78.16 $ 13,548 $ 162,573 5 80.51 13,955 167,461 284 Non -Exempt Utilities Engineer Estimator Lead 1 51.93 2 54.66 3 57.53 4 60.55 53.76 2 $ 56.58 3 59.55 4 62.68 1 55.37 2 58.28 3 61.34 4 64.56 5 63.73 11,047 $ 132,558 5 65.97 11,435 $ 137,218 5 67.95 11 774 1 C 1A1 2/g Packet Pg. 88 PALO ALTO Job Code Service Employees International Union SEIU Salary. Schedule Effective 11/21/2020 (3% General Increase 4.g FLSA Job Title Effective 04/27/2019 (3.5% General Increase) Effective 11/23/2019 (3.5% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 290 Non -Exempt Utl Install Repair Lead -Welding Cert 1 43.34 2 45.62 3 48.02 4 50.54 44.87 2 47.23 3 49.71 4 52.32 46.22 2 48.65 3 51.21 4 53.90 5 53.20 $ 9,221 110,656 5 $ 55.07 9,545 $ 114,546 5 56.73 9,833 117,998 289 Non -Exempt Utl Install Repair -Welding Cert 1 40.35 2 42.47 3 44.70 4 47.05 41.77 2 $ 43.96 3 46.27 4 48.70 1 43.02 2 45.28 3 47.66 4 50.16 5 49.52 8,583 $ 103,002 5 51.26 $ 8,885 $ 106,621 5 $ 52.80 9,152 $ 109,824 274 Non -Exempt Volunteer Coord 1 32.89 2 34.62 3 36.44 4 38.35 34.05 2 35.84 3 37.72 4 39.70 35.07 2 36.91 3 38.85 4 40.89 5 40.36 6,996 $ 83,949 5 41.78 7,242 $ 86,902 5 43.04 7,460 $ 89,523 482 Non -Exempt Water Meter Rep Asst 1 27.29 2 28.72 3 30.23 4 31.82 28.26 2 29.74 3 31.30 4 $ 32.94 29.11 2 30.64 32.25 4 33.94 5 33.49 5,805 $ 69,659 5 34.67 6,009 $ 72,114 5 35.72 6,191 $ 74,298 484 Non -Exempt Water Meter Repair 1 30.22 2 31.81 3 33.48 4 35.24 31.29 2 32.93 3 34.66 4 36.48 32.24 2 33.93 3 35.71 4 37.58 5 37.09 $ 6,429 $ 77,147 5 38.39 6,654 79,851 5 39.55 6,855 $ 82,264 499 Non -Exempt Water Sys Oper I 1 31.85 2 33.52 3 35.28 4 37.13 32.96 2 $ 34.69 3 36.51 4 38.43 1 33.96 2 35.74 3 37.62 4 39.59 5 39.08 6,774 $ 81,286 5 40.45 $ 7,011 $ 84,136 5 $ 41.67 7,223 $ 86,674 507 Non -Exempt Water Sys Oper II 1 36.37 2 38.28 3 40.29 4 42.41 37.65 2 39.63 3 41.71 4 43.90 38.78 2 40.82 3 42.96 4 45.22 5 $ 44.64 7,738 $ 92,851 5 46.21 8,010 $ 96,117 5 47.60 8,251 $ 99,008 500 Non -Exempt WQC Plt Oper I 1 33.41 2 35.16 3 37.01 4 38.95 34.58 2 36.40 3 38.31 4 $ 40.32 1 35.63 2 37.50 39.47 4 41.54 5 41.00 7,107 $ 85,280 5 42.44 7,356 $ 88,275 5 43.72 7,578 $ 90,938 509 Non -Exempt WQC Plt Oper II 1 38.17 2 40.17 3 42.28 4 44.50 39.51 2 41.58 3 43.76 4 46.06 40.69 2 42.83 3 45.08 4 47.45 5 46.84 8,119 $ 97,427 5 $ 48.48 8,403 $ 100,838 5 49.94 8,656 103,875 510 Non -Exempt WQC Plt Oper Trn 1 29.43 2 30.97 3 32.59 4 34.30 30.46 2 32.06 3 33.74 4 35.51 1 31.38 2 33.03 3 34.76 4 36.58 5 36.10 6,257 75,088 5 37.37 6,477 77,730 5 38.50 Packet Pg. 89 4.g CITY or PALO ALTO Service Employees International Union (SEIU) Salary Schedule Job Code FLSA Job Title Effective 04/27/2019 Effective 11/23/2019 (3.5% General Increase) (3.5% General Increase) Effective 11/21/2020 (3% General Increase) Step Rate Monthly Annual Step Rate Monthly Annual Step Rate Monthly Annual 226 Non -Exempt Wtr Mtr Crs Cn Tec 1 $ 31.01 $ 32.64 2 3 34.35 4 $ 36.15 1 2 3 4 32.11 33.79 35.56 37.43 $ 33.07 $ 34.81 2 3 36.64 4 $ 38.56 5 38.05 $ 6,595 $ 79,144 5 $ 39.39 $ 6,828 81,931 5 40.58 $ 7,034 $ 84,406 315 Non -Exempt Public Safety Dispatcher - Lead 1 $ 46.69 2 49.14 3 $ 51.72 $ 54.44 $ 57.30 4 48.33 2 3 $ 50.87 53.54 4 56.35 1 $ 49.78 2 52.39 3 $ 55.14 $ 58.04 $ 61.09 4 5 $ 9,932 $ 119,184 5 $ 59.31 $ 10,280 $ 60.80 $ 62.32 $ 123,365 5 $ 10,589 $ 127,067 6 58.74 7 $ 60.21 Longevity Steps 6 7 Longevity Steps 6 7 62.62 64.19 Longevity Steps 298 Non -Exempt Public Safety Dispatcher I 1 $ 39.52 $ 41.59 2 3 43.77 4 $ 46.07 1 40.90 2 43.05 3 45.31 4 47.69 $ 42.13 $ 44.34 2 3 46.67 4 $ 49.12 5 48.49 $ 8,405 100,859 5 $ 50.19 $ 8,700 $ 104,395 5 51.70 $ 8,961 107,536 6 $ 49.71 $ 50.96 7 Longevity Steps 6 7 316 Non -Exempt Public Safety Dispatcher II 1 $ 41.61 $ 43.80 $ 46.10 2 3 4 48.52 51.45 52.74 43.07 Longevity Steps 53.00 7 54.33 Longevity Steps 2 45.33 3 47.71 4 50.22 $ 44.37 $ 46.70 $ 49.15 2 4 51.73 5 $ 51.07 $ 8,852 $ 106,226 5 $ 52.86 $ 9,162 $ 109,949 5 $ 54.45 $ 9,438 $ 113,256 6 $ 52.35 $ 53.66 7 Longevity Steps 6 7 $ 54.19 $ 55.55 Longevity Steps 6 7 $ 55.82 57.22 Longevity Steps Packet Pg. 90 City of Palo Alto (ID # 13814) City Council Staff Report Meeting Date: 1/10/2022 Title: Adopt a Park Improvement Ordinance for the Replacement of the Palo Alto Flood Basin Tide Gate Structure in the City's Baylands From: City Manager Lead Department: Community Services Recommendation Staff and the Parks and Recreation Commission recommend that the City Council: 1. As a responsible agency under CEQA, consider the Mitigated Negative Declaration (MND) prepared and approved by lead agency Santa Clara Valley Water District (Valley Water); and 2. Adopt a Park Improvement Ordinance (Attachment A) authorizing Valley Water's Palo Alto Flood Basin Tide Gate Structure Replacement Project (Project), which will construct a new replacement tide gate structure (Structure) within the City's Baylands. Background The levees forming the Palo Alto Flood Basin (Flood Basin) were built by the City of Palo Alto (City) in the 1940s and the associated tide gate structure (Structure) was constructed in 1957 by the former Santa Clara County Flood Control and Water Conservation District (now Santa Clara Valley Water District, also known as Valley Water), Santa Clara County and the City. The Structure is located along the Bay shoreline in Palo Alto, east of the Palo Alto Municipal Airport and Palo Alto Baylands Nature Preserve. The floodwaters stored in the Flood Basin are released to the Bay through eight cells with 16 tide gates (15 passive gates and one motorized sluice gate) that comprise the overall tide gate structure. The purpose of the passive tide gates is to regulate water elevation in the Flood Basin such that when the water elevation in the basin is higher than the tidal elevation of the Bay, the passive tide gates are pushed open by water pressure and discharge water from the Flood Basin to the Bay. When the water surface elevation in the Flood Basin is lower than the Bay, the passive tide gates are held shut by water pressure from the Bay, to prevent full tidal inundation. In 1977, the City requested to change one of the passive tide gates to a motorized sluice gate for a mitigation project agreed to by the United States Army Corps of Engineers and the City for the Palo Alto Refuse Disposal Area. In 1978, the City forwarded the plans and specifications for the gate modification and Valley Water issued a permit to the City for the gate modification. City of Palo Alto Page 1 Packet' Pq. 9'1 The City operates the motorized sluice gate to improve water quality within the Flood Basin while considering optimal Flood Basin water elevation. The Structure has been regularly inspected and maintained by Valley Water. In 2011, Valley Water discovered that water was flowing beneath the Structure, undermining the function of the tide gates and potentially its structural stability. In 2012, Valley Water completed emergency repairs to stop seepage flow beneath the Structure. As part of that effort, Valley Water staff prepared a post construction report (as required by the United States Army Corps of Engineers' Emergency Permit) which detailed the emergency work and recommended replacement of the Structure. In 2014, Valley Water retained the services of Mark Thomas & Company (MT) to perform structural inspections and prepare an assessment report for the Structure. The report concluded that the Structure was generally in fair condition and recommended minor structural repairs. In 2017, Valley Water retained a construction contractor to perform minor repairs. The work was complicated due to cracks found in the bottom slab and inability to dewater for the repair work, which resulted in the contract being terminated without completing the work. Subsequently, a structural assessment was performed by MT in October 2017 which concluded that the structure would be functional for a couple more years and recommended the Structure be replaced. In 2018, after project objectives were changed to replace (rather than repair) the Structure, a new team was assigned to the Project to commence planning and design of the new Structure. The new Project team also prepared an Emergency Action Plan in coordination with the City of Palo Alto in 2019 to provide guidance for potential flooding emergencies in the interim. MT was engaged to perform additional structural assessments in January 2020 and January 2021, and both assessments concluded that the Structure would still be functional for another couple of years. Project Description The Project objectives include the following: • Prevent failure of the existing Structure, which would result in increased risk of coastal and fluvial flooding; • Maintain or improve the level of flood protection for Matadero, Adobe, and Barron Creeks, including during Project construction; • Construct a new motorized sluice gate on the City's behalf which will be used to maintain or improve water quality within the Flood Basin; and • Upsize the Structure to function with two feet of future sea -level rise. City of Palo Alto Page 2 Packet Pg. 92 The Project would involve construction of a new 132 -foot -long tide gate structure slightly inboard (upstream) and southeast of the existing 113 -foot -long deteriorating Structure, removal of the existing Structure and levee, and construction of a new levee that ties into the new tide gate structure. The Project would be divided into two phases and constructed in four construction seasons. The existing Structure would continue to function until the new structure is completed by the end of second phase. Phase 1 would involve installation of the first dewatering system; construction of the new tide gate structure and east levee transition; and removal of the existing levee in front of the new structure. Phase 2 would involve installation of the second dewatering system; construction of the west levee transition; and removal of the existing Structure. The Project would construct a new motorized sluice gate with Supervisory Control And Data Acquisition (SCADA) system and water elevation sensors which would be monitored and operated by the City and used to maintain or improve water quality within the Flood Basin. The existing sluice gate constructed in 1978 is now over 40 years old and shows aging. Some of the basic operations such as closing the gate must be done by manual physical cranking rather than use of the motor. Similarly, the existing SCADA system cannot currently be used to automate opening and closing of the sluice gate. The new sluice gate infrastructure would remove the existing City owned sluice gate and replace with a new City owned sluice gate and SCADA system integrated with the replacement tide gate Structure. Maintenance of the Site Similar to current operations, the City will monitor, operate, and maintain the sluice gate, water elevation sensors, communication control system related to sluice gate, and SCADA system. Similar to current operations, Valley Water staff would continue to support debris removal from the trash racks and/or tide gates as needed. Maintenance of the City's sluice gate should be reduced with the new Structure by installing trash racks on both the San Francisco Bay (Bay) side as well as the Flood Basin side. The existing sluice gate only has a trash rack on the Flood Basin side. When the sluice gate is opened, water from the Bay enters into the Flood Basin through the sluice gate. The incorporation of the additional trash rack on Bay side of the sluice gate should reduce the risk of debris interference and subsequential potential damage to the sluice gate system. Discussion City of Palo Alto staff and Valley Water staff have been working together on this Project since 2018. This project replaces critical flood, environmental, and recreational infrastructure critical to the City, Valley Water, wildlife, and the public. The Project will require temporary closures to portions of the Trail to accommodate construction of the replacement Structure work. A diagram illustrating anticipated Trail closures is included in Attachment A. If the replacement Structure is not constructed, future degradation City of Palo Alto Page 3 Packet Pg. ", of the existing Structure will occur and would eventually require closure of the Trail for an unknown duration of time. The replacement Structure will include a dedicated concrete bay with motor driven sluice gate solely for the City's use of maintaining water quality within the Flood Basin and controlling mosquito breeding. This new motor operated sluice gate will replace the existing motor operated sluice gate which is owned and operated by the City. The Structure will also include new water level sensors and SCADA system to improve flexibility and efficiency for the City's sluice gate operations. The new sluice gate will enable remote operation of the sluice gate. The replacement Structure, with its improved operations and maintenance features and improved hydraulic performance, is anticipated to reduce mosquito breeding within the Flood Basin compared to the existing conditions. On June 22, 2021, the Parks and Recreation Commission (Commission) reviewed and voted (7:0) to recommend that City Council adopt a Park Improvement Ordinance for the improvements to the Palo Alto Flood Basin Tide Gate structure (Staff Report). On July 10, 2021, Valley Water informed City staff that improvements to the existing levee trail surface, which was part of the project and included in the Park Improvement Ordinance, were going to be removed from the scope of work. Because of this change in the scope of the project, the Park Improvement Ordinance was updated and reviewed again by the Commission. On August 24, 2021, the Commission voted (7:0) to recommend that City Council adopt a Park Improvement Ordinance for the improvements to the Palo Alto Flood Basin Tide Gate structure (Staff Report). The proposed trail improvements were intended to smoothen and strengthen the trail surface as needed based on existing conditions and would be performed by Valley Water's Operations & Maintenance staff. However, Valley Water Operations & Maintenance staff are unable to complete the entire trail stretch within the construction window, thereby reducing the benefit of the previously proposed trail improvements. Additionally, the outlook for starting the trail improvement work on time is unlikely due to the anticipated timing of regulatory permits, further diminishing the benefit of the proposed trail improvements. Valley Water determined that the proposed trail improvements were no longer justified when comparing the reduced benefits to the impacts of temporary trail closure and high cost. While the previously proposed trail surface improvement work would have improved the ability for the existing levees to facilitate construction equipment loading, it would have also temporarily closed the trail for at least three months this year. Although omission of the proposed trail surface improvement work comes with an increased risk for future construction complications and delays, the planned duration of construction remains unchanged at four years. In lieu of the proposed trail improvements, there will be an increased need for the contractor to perform in -kind repairs to the levee trail surface during the normal work seasons. The contractor can lighten their truck loading to find the optimum balance between number of truck trips and damage to the levee surface due to heavier loading, thereby minimizing the City of Palo Alto Page 4 Packet Pg. 94 amount levee trail surface repair work required. There are similar South Bay Salt Pond levees that see high traffic use of haul trucks, and there are provisions that limit the use of loaded haul trucks on these levees following a significant rain event to prevent damage to the levees. Valley Water will use similar provisions to mitigate risk of levee damage. The project specifications will also require that the contractor repair the trail surface to the satisfaction of Valley Water and the City of Palo Alto at the end of each construction season, prior to opening to trail users. Timeline The project construction was originally planned to begin in September 2022, however, due to a longer than expected permitting process and expanded material procurement lead times, Valley Water anticipates the following schedule: September 2023: Start of Year 1 (Season 1) Construction September 2024: Start of Year 2 (Season 2) Construction September 2025: Start of Year 3 (Season 3) Construction September 2026: Start of Year 4 (Season 4) Construction Resource Impact Valley Water has requested cost sharing for specific project elements. Discussions for cost sharing between the City and Valley Water are ongoing. Any funding recommendations resulting from these discussions will be brought to Council for consideration. Post -construction operations and maintenance costs are expected to be reduced compared to existing conditions. Stakeholder Engagement On February 24, 2020, Valley Water met with stakeholders and members of the public to discuss the project and collect feedback. On June 24, 2020, Valley Water hosted a virtual community meeting to discuss the project and collect more community feedback. The project was discussed with the Parks and Recreation Commission on June 22, 2021, and on August 24, 2021. Environmental Review Valley Water is the Lead Agency under California Environmental Quality Act (CEQA). The CEQA Final Mitigated Negative Declaration is available at the Valley Water Project website: https://www.valleywater.org/pafbtidegates. The City is a Responsible Agency under CEQA for this project and has considered the Final Mitigated Negative Declaration as required by CEQA regulation 15096. Attachments: • Attachment5.a: Attachment A: Park Improvement Ordinance for Replacement of the Palo Alto Flood Basin Tide Gate at Baylands City of Palo Alto Page 5 Packet Pg. 9 a *NOT YET APPROVED* ORDINANCE NO. Ordinance of The Council of The City of Palo Alto Approving a Plan for Improvements to the Palo Alto Flood Basin Tide Gate Structure as part of the Palo Alto Flood Basin Tide Gate Structure Replacement Project The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Findings. The City Council finds and declares that: (a) Article VIII of the Charter of the City of Palo Alto and Section 22.08.005 of the Palo Alto Municipal Code (PAMC) require that, before any substantial building, construction, reconstruction or development is commenced or approved, upon or with respect to any land held by the City for park purposes, the Council shall first cause to be prepared and by ordinance approve and adopt a plan therefor. (b) The Palo Alto Flood Basin Tide Gate Structure (Structure) is part of the Adobe Creek Loop Trail (Trail). The Structure is located in the City's Baylands, which is dedicated parkland (See PAMC § 22.08.020 et seq.) Based on the Conditional Structural Assessment of the existing Structure and reduced functionality, the Structure is planned to be replaced. (c) The City of Palo Alto intends to authorize Santa Clara Valley Water District (Valley Water) to construct a replacement Structure. The new Structure will replace the existing 1957 - built Structure which has outlived its intended service life and has been recommended for replacement. (d) The Plan of improvements shall comprise, as follows: (1) The Project will construct a replacement Structure near the existing Structure, and new levees to connect the Trail to the replacement Structure. The project will re -align a portion of the levees and Trail as required to accommodate the replacement Structure location. The existing Structure will be removed after the replacement Structure and levees are constructed. Select plan sheets showing the in -progress design are attached as Exhibit "A". (2) The Project will require temporary closures to portions of the Trail to accommodate construction of the replacement Structure and connecting levee work. A diagram illustrating anticipated Trail closures is attached as Exhibit "B". If the replacement Structure is not constructed, future degradation of the existing Structure will occur and would eventually require closure of the Trail for an unknown duration of time. (3) The replacement Structure will include a dedicated concrete bay with motor driven sluice gate solely for the City's use of maintaining water quality within the PAFB and controlling mosquito breeding. This new motor operated sluice gate will replace the existing motor operated sluice gate which is owned and operated by 1 Packet P a *NOT YET APPROVED* the City. The Structure will also include new water level sensors and Supervisory Control and Data Acquisition (SCADA) system to improve flexibility and efficiency for the City's sluice gate operations. The new sluice gate will enable remote operation of the sluice gate. The replacement Structure with its improved operations and maintenance features and improved hydraulic performance is anticipated to reduce mosquito breeding within the PAFB compared to the existing conditions. (e) The Project described above and as otherwise depicted in the attached exhibits is consistent with recreation and conservation purposes (f) The Council desires to approve the Plans for the Project described above and as depicted in Exhibit "A" and Exhibit "8". SECTION 2. The Council hereby approves the Plan for construction of the Palo Alto Flood Basin Tide Gate Structure Replacement Project as described in this Ordinance. SECTION 3. Valley Water is the Lead Agency for the Project under the California Environmental Quality Act (CEQA). Valley Water performed an Initial Study and determined that a Mitigated Negative Declaration (MND) is the appropriate level of review. A resolution adopting the Final MND (Resolution) was signed by Valley Water's Board on April 27, 2021. The Final MND and Resolution are available online from the project website: https://www.valleywater.org/pafbtidegates. The City Council finds that the City of Palo Alto is a responsible agency under CEQA for the Project and certifies that it has reviewed and considered the information contained in Valley Water's MND. Valley Water has applied for regulatory permits from six resource agencies and are currently working with the resource agencies for mitigation requirements and permit conditions. SECTION 4. This ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: 2 P►cket Pg. 97 a *NOT YET APPROVED* ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: Deputy City Attorney City Manager Director of Community Services 3 Packet' Pg. 98 REV EX7S7 0/7Y OF • PALO 7770 // /i!; 7Y"° --' CITY OF PALO ALTO DESCRIPTION • E.Yl.S7 FISEF CABLE, TYP EX/5T /H'/7, TYP /7775T SC✓WO ESE7f/ //; T P END OF LEVEE F)LL, TYP DATE APPR \— EX/ST ELEC CPU7 TYP EXHIBIT A -'EXIST LEVEE EMBANKMENT 7) TO BE REGRADED AFTER REMOVAL OF EXIST TIDE GATE STRUCTURE 14+00 TOP OF LEVEE TOE OF LEVEE DATE DESIGN DRAWN CHECKED EXIST 7/OE G:1TE 57FLICTURE TO BE REMOVED =18+00=====__ Org U� ENGINEERING CERTIFICATION ENGINEER DATE — _ = =16+00 ROCK SLOPE PROTECTION APRON, TYP DEBRIS BOOM PILE FOR DEBRIS BOOM SANTA CLARA VALLEY WATER DISTRICT PORTION OF EXIST LEVEE TO BE REMOVED RELOCATE EXIST RAIN GAGE STRUCTURE HERE. SEC INSTALLATION DETAILS ON SHT C-05 SEE DET 1, SHT C--08 h107• 77/'71/7, TYP END OF LEVEE FILL, TYP PROJECT NAME AND SHEET DESCRIPTION: EX/57 CITY 01 PALO ALTO R/ 1 TYP • /-- EX/5T S0470 / EASEMENT; TYP CITY OF PALO ALTO PALO ALTO TIDE GATE STRUCTURE REPLACEMENT PROJECT PLAN 5a SCALE AS SHOWN PROJECT NUMBER EXHIBIT A PAGE 1 OF 4 Packet Pg. 99 a A- LINE - 10- - 20120 EXIST GROUND -- 3 3 - „--_24'# MARL & VARIES -110 -100 -90 -80 -70 -60 -50 -40 -30 -20 -10 TYPICAL SECTION DSM LIMITS 0 ELEV = -5.00 & VARIES TOE OF LEVEE, TYP -.. END OF LEVEE FILL, TYP 10' f MIN Tva__ 10 20 30 40 50 60 70 80 90 WEST APPROACH LEVEE STA 13+80± TO STA 14+85± SCALE: 1" = 10' A-UNE 24&-M 20- 10-. _. 10' MIN —TYP - 10 _. - 20100 6' MIN 3 1i FG -20 -10 -10 100 110 120 20 tS - TOP OF LEVEE, TYP ELEV 15.5' MAX & VARIES F XIST GROUND TOE OF LEVEE, TYP WSE VARIES -- END OF LEVEE FILL, TYP - -3 -3- ---' --1 1 1 ;. iI TYP DSM LIMITS - MIN BOTTOM OF LEVEE FILL ELEV = -5.00 & VARIES 10' MIN_ 6' MIN TYP - TYII -90 -80 -70 -60 -50 -40 -30 -20 -10 0 10 20 30 40 50 60 70 80 90 TYPICAL SECTION EAST APPROACH LEVEE STA 16+19± TO STA 17+00± SCALE: 1" = 10' - 20 0 --10 100 20 DESCRIPTION DATE APPR EXHIBIT A DATE DESIGN DRAWN ENGINEERING CERTIFICATION SANTA CLARA VALLEY WATER DISTRICT PROJECT NAME AND SHEET DESCRIPTION: PALO ALTO TIDE GATE STRUCTURE REPLACEMENT PROJECT TYPICAL SECTIONS SCALE AS SHOWN PROJECT NUMBER EXHIBIT A PAQ P 9 ( L1 Packet Pg. 100 CHECKED PROJECT ENGINEER DATE a 132'-0" 0 0 BEGIN TIDE GATE STRUCTURE SLUICE GATE (TOTAL 1) A —LINE —\ ti HAND RAILING e r 1 I 1 1 1 1 I 1 1 I I I 1 I 1 1 I 1 I I I 1 I 1 1 I 1 1 I 1 1 1 1 I 1 1 1 I I I 15+00 ELEC EQUIPMENT CONC PAD SLUICE GATE SIDE HINGED TIDE GATE, TYP 15+50 MIRRORED ELEVATION VIEW SCALE: 1" = 10' BAY SIDE BASIN SIDE PLAN VIEW SCALE: 1" = 10' METAL GRATING, TYP ACCESS HATCH, TYP 16+00 SHEET PILE WALL TYP END TIDE GATE STRUCTURE CONC CAP TYP TRASH RACK OR BULKHEAD, SEE DET 1, SHT S-15 AND S-16, TYP SIDE HINGED TIDE GATE (TOTAL 8) 36"D CIDH CONC PILE, TYP DATUM EL —20.0 END STRUCTURE STA 16+17.00 r DESCRIPTION DATE APPR REFERENCE INFORMATION AND NOTES EXHIBIT A DATE DESIGN DRAWN CHECKED ENGINEERING CERTIFICATION SANTA CLARA VALLEY WATER DISTRICT PROJECT NAME AND SHEET DESCRIPTION: PALO ALTO TIDE GATE STRUCTURE REPLACEMENT PROJECT STRUCTURE GENERAL PLAN SCALE AS SHOWN PROJECT NUMBER EXHIBIT A PA(F'1 nF d ENGINEER DATE Packet Pg. 0% a A-UNE 6,-0" 24'-0" 5'-0" 12'-0" 2,-0" STAINLESS STEEL LADDER RUNGS CENTERED UNDER SWING GATE BATTERED WALL FACE 3 1/3:100 TIDE GATE PROFILE GRADE = ELEV 15.5' 1.5% ■ 6'-0" 1 i 1 ELEV -2.2' 1'-6" 4'-0" 0 BOTTOM OF SLAB SPACES 0 15'-0" = 45'-0" 12" FILLET, TYP 4 0 53'-0" TIDE GATE STRUCTURE SCALE: 1/4" = 1'-0" DESCRIPTION DATE APPR EXHIBIT A DATE DESIGN DRAWN CHECKED ENGINEERING CERTIFICATION SANTA CLARA VALLEY WATER DISTRICT PROJECT NAME AND SHEET DESCRIPTION: PALO ALTO TIDE GATE STRUCTURE REPLACEMENT PROJECT PARTIAL PLAN AND TYPICAL SECTION SCALE AS SHOWN PROJECT NUMBER EXHIBIT A PAGF4OF4 PROJECT ENGINEER DATE Packet Pg. 102 a: Target Time Period Trail Location (See Map Be ow) Activity Start End Duration Segment #1 Tide Gate Structure Segment #2 Segment #3 Segment #4 CLOSED CLOSED CLOSED CLOSED CLOSED Year 1 Construction 9/1/2022 1/31/2023 5 months No Construction 2/1/2023 8/31/2023 7 months OPEN OPEN CLOSED OPEN OPEN Year 2 Construction 9/1/2023 1/31/2024 5 months CLOSED CLOSED CLOSED CLOSED CLOSED No Construction 2/1/2024 8/31/2024 7 months OPEN OPEN CL: SED OPEN OPEN Year 3 Construction 9/1/2024 1/31/2025 5 months CLOSED CLOSED CLOSED CLOSED OPEN No Construction 2/1/2025 8/31/2025 7 months OPEN OPEN OPEN OPEN OPEN Year 4 Construction 9/1/2025 11/30/2025 3 months CLOSED CLOSED CLOSED CLOSED OPEN Project completed 12/1/2025 Onward N/A OPEN OPEN OPEN OPEN OPEN Total Cummulative Trail Closure Duration Per Trail Location = 18 months 18 months 32 months 18 months 10 months Dates above are tentative target dates subject to change pending project development and acquisition of all required project permits. EXHIBIT B PAGE 1 OF 3 Packet Pg. 103 5.a CONSTRUCTION SIGN EXISTING TIDE GATE STRUCTURE TRAIL SEGMENT #2 OTHER TRAIL ROUTES & DETOUR OPEN ALL THE TIME TRAIL SEGMENT #4 Md.(wh,mart Road EXHIBIT B PAGE 2 OF 3 Packet Pg. 104 5.a 12' TO 14' DETAIL - (TRUCK AND PEDESTRIAN USE) SIGN SIZE 5' x 4' x 4' 48" x 48" Construction Sign for Palo Alto Flood Basin Project EXHIBIT B PAGE 3 OF 3 Packet Pg. 105 City of Palo Alto (ID # 13865) City Council Staff Report Meeting Date: 1/10/2022 Title: Adoption of Two Resolutions Authorizing Participation in the California Arrearage Payment Program (CAPP) for Gas and Electric Utilities, and the California Water and Wastewater Arrearage Payment Program (CWWAPP), Including Acceptance of Funds and Crediting Eligible Utility Accounts; and Approval of Amendments to the Fiscal Year 2022 Budget Appropriation Ordinance for the Electric, Gas, and Water Funds to Account for CWWAPP and CAPP Funds From: City Manager Lead Department: Utilities Recommended Motion Staff recommends that the City Council: 1. Adopt a Resolution authorizing participation in the California Arrearage Payment Program (CAPP) for gas and electric utilities, including the acceptance of funds in the anticipated amount of $735,969, and upon receipt of funds the application of credits to delinquent utility accounts; and 2. Adopt a Resolution authorizing participation in the California Water and Wastewater Arrearage Payment Program (CWWAPP), including the acceptance of funds in the amount of $274,857, and upon receipt of funds the application of credits to delinquent utility accounts; and 3. Approve amendments to the Fiscal Year 2022 Budget Appropriation Ordinance (requires a majority vote) for the a. Electric Fund, by: i. Increasing the Revenue from the Federal Government by $486,876; ii. Decreasing Utility Sales Revenue by $486,876; b. Gas Fund, by: i. Increasing the Revenue from the Federal Government by $249,093; ii. Decreasing Utility Sales Revenue by $249,093; c. Water Fund, by: i. Increasing the Revenue from the Federal Government by $274,857; and ii. Decreasing Utility Sales Revenue by $274,857. City of Palo Alto Page 1 Packet Pg. 06 Executive Summary In March 2020, the State of California implemented a moratorium on electric, natural gas, and water utility disconnections as a result of the COVID-19 pandemic. To provide utility consumers financial relief, the State developed two financial assistance programs to pay for delinquent utility balances of 60 days or more incurred during the COVID-19 pandemic bill relief period, from March 4, 2020 through June 15, 2021. The City of Palo Alto Utilities (CPAU) applied to the California Arrearage Payment Program (CAPP) for electric and gas utilities and California Water and Wastewater Arrearage Payment Program (CWWAPP) to request funding to assist utility customers in repaying past due balances for electric, gas and water service. The City has been granted $247,857 from CWWAPP and anticipates a grant of $735,969 from CAPP. Program funds will be distributed by January 31, 2022 and must be promptly applied to customer accounts. Funding for these programs is provided through Federal COVID-19 Relief funding. The State programs are distributing the funds on behalf of the federal government. Background The California Arrearage Payment Program (CAPP) will offer financial assistance for California energy utility customers to help reduce past due energy bill balances that increased during the COVID-19 pandemic. Established by Governor Newsom and the California Legislature in the 2021-22 State Budget and administered by the Department of Community Services and Development (CSD), CAPP dedicates $1 billion in federal American Rescue Plan Act funding to address Californian's energy debts. The program will provide financial assistance to residential and commercial customers that have delinquent utility balances of 60 days or more between March 4, 2020 through June 15, 2021. The California Water and Wastewater Arrearage Payment Program (CWWAPP) is funded through $985 million in federal funding allocated by the state legislature. The State Water Board was directed by the state legislature to administer CWWAPP, allocating funds to provide relief to community water and wastewater systems for unpaid bills related to the pandemic. The funding will cover water and wastewater arrearages from residential and commercial customers accrued between March 4, 2020 through June 15, 2021. The Program will initially prioritize drinking water residential and commercial arrearages. Funding to community water systems, like CPAU, will be disbursed through January 31, 2022. If the Program still has funding available, it will extend to wastewater residential and commercial arrearages by February 2022. Due to the COVID-19 pandemic, CPAU has seen a dramatic increase in arrears. Prior to the pandemic, the total arrearage greater than 60 days was below $75,000. As of November 23, 2021, total utility customer arrearage greater than 60 days is $2,707,888 for all utilities (Table 1). Additional funding from the CAPP and CWWAPP programs will assist customers in reducing City of Palo Alto Page 2 Packet Pg. 07 these past due balances. For the CAPP and CWWAPP pandemic relief period, covering March 4, 2020 through June 15, 2021, the total arrearage balance is $2,030,948 (Table 2). Table 1: Utility Arrearage Balance Greater than 60 days as of November 23, 2021 Utility 60 - 89 days 90 -180 days > 180 days Grand Total Electric 183,445 221,614 636,196 1,041,254 Gas 44,307 92,635 313,666 450,609 Water 72,203 96,365 250,465 419,033 Sewer 33,854 61,642 223,431 318,927 Fiber 26,511 (92,317) 114,906 49,100 Refuse 40,103 79,439 248,872 368,415 Storm 8,547 13,803 38,198 60,549 408, 971 473,182 1, 825, 735 2 707, 888 Table 2: Utility Arrearage Balance from March 4, 2020 through June 15, 2021 Utility 90 -180 days >'180 days Grand Total Electric 109,869 603,815 713,684 Gas 48,127 291,020 339,147 Water 39,005 237,954 276,959 Sewer 32,035 212,510 244,545 Fiber 29,031 114,906 143,937 Refuse 40,478 230,064 270,542 Storm 6,086 36,046 42,133 304,632 1,726,316 2,030,948 Discussion California Arrearage Payment Program (CAPP) CAPP benefits will be credited to customer accounts on a rolling and priority basis upon CPAU's approval for CAPP funding. There are four distinct phases of CAPP implementation that are required for energy utilities participating in the program. The four CAPP phases are as follows: 1. Survey- Utilities submit information to the state department of CSD regarding utility arrearage amounts by customer type. 2. Application - Utilities that submitted a survey are eligible to submit an application for funding request. 3. Benefit Delivery - Utilities that receive CAPP funds will be responsible for disbursing benefits to eligible customers within 60 days of receiving CAPP funding; funds must be fully disbursed by January 31, 2022. 4. Report- Utilities that receive CAPP funds will be responsible for submitting a report to the state department of CSD on funds applied, schedule of accounts, and remittance of unapplied funds within 6 months of receiving CAPP funding. City of Palo Alto Page 3 Packet Pg. 08 Eligible Customers: CPAU identified 873 residential accounts that have incurred past due balances of 60 days or more totaling $443,107 during the period of March 4, 2020 through June 15, 2021. CPAU identified 131 commercial accounts with past due balances of 60 days or more totaling $292,861 during the same period. Funding: CAPP funding has allocated $298,546,750 to publicly owned electric and gas utilities and electric cooperatives, and $694,953,250 to investor -owned utilities and community choice aggregators. Based on the guidance from the state department of CSD, CPAU's allocation is anticipated to be $735,969. If funding is insufficient to meet all electric customer debt, credits must be applied to eligible customers' past due balances according to the following prioritization: 1. Active residential customers with past due balances who are at risk of disconnection due to nonpayment. 2. Active residential customers with past due balances. 3. Inactive residential customers with past due balances. 4. Commercial customers with past due balances. Customer Protection: As condition for applying for CAPP allocation from the state department of CSD, CPAU provided the following customer protections: • CPAU did not discontinue service due to nonpayment for customers with arrearages accrued during the COVID-19 pandemic bill relief period while the state department of CSD reviews and approves all pending CAPP applications. • CPAU will waive any associated late fees and accrued interest for customers that are awarded CAPP benefits. • CPAU will not disconnect a CAPP recipient's utility service, regardless of balance owed after applying a CAPP benefit, for 90 days after a CAPP benefit is applied. • CPAU will notify customers that receive a CAPP benefit and have a remaining balance after that benefit is applied of the option to enter into an extended payment plan with late fees and penalties waived. California Water and Wastewater Arrearage Payment Program (CWWAPP) The COVID-19 pandemic has made it difficult for many Californians to pay their bills due to job loss and other hardships. As a result, systems that provide water services to customers have been financially impacted. The State Water Board is administering the CWWAPP to provide City of Palo Alto Page 4 Packet Pg. 09 community water systems with financial relief for unpaid water bill debt from their residential and commercial customers. CPAU applied for funding on behalf of residential and commercial water accounts that are 60 days or more behind on payments for debt accrued between March 4, 2020 and June 15, 2021. CPAU will credit customers' accounts using CWWAPP funds and notify them that their water bill debt has been reduced. The program's funds will apply to debt related to drinking water first. Beginning in February 2022, the program's funds will apply to wastewater debt. Similar to CAPP, the customer water arrearage funding stage of CWWAPP has four phases. Four CWWAPP Phases: 1. Water Survey — Utilities submit information to the State Water Board regarding water utility arrearage amounts by customer type. 2. Water Application — Utilities that submitted a survey are eligible to submit an application for funding request. 3. Water Benefit Delivery — Utilities that receive CAPP funds will be responsible for disbursing benefits to eligible customers within 60 days of receiving CWWAPP funding. Unused funds must be returned to the State Water Board. 4. Water Report — Utilities that receive CWWAPP funds are responsible for submitting a report to the State Water Board on total funds applied, total number of accounts that received the benefit, total number of customers that entered a payment arrangement for remaining balances, total number of customers that did not enter a payment arrangement for remaining balances, and any costs BWP incurred while administrating CWWAPP. Eligible Customers: CPAU has identified 299 residential water accounts that have incurred past due balances of 60 days or more totaling $164,457 during the period March 4, 2020 through June 15, 2021. In addition, there are 77 commercial water accounts with past due balances of 60 days or more totaling $110,400 during the relief period. Funding: There is $985,000,000 allocated to publicly owned utilities for water and wastewater arrears. CPAU requested $301,335 in customer water arrearage funding. Based on the guidance from the State Water Board, CPAU's eligible water debt of $274,857 will be funded. The State Water Board will establish an assistance program no later than February 1, 2022 to address wastewater arrearages. Recommendation: Staff recommends that City Council approve the resolutions allowing CPAU to accept both the CAPP and CWAPP funds and directly apply credits to utility customers accounts affected by the pandemic. Timeline City of Palo Alto Page 5 Packet Pg. 110 Staff completed the grant applications by December 6, 2021. The City can anticipate receiving approved CAPP and CWWAPP funds by January 31, 2022. Within 60 days of receiving the funds, CPAU must distribute the funds to the eligible customer utility accounts. Any unused funds must be returned to the funding agencies. Resource Impact The City will receive $274,857 from CWWAPP and $735,969 from CAPP, a total of $1,010,826, to help reduce past utility bill balances during the COVID-19 pandemic relief period of March 4, 2020 through June 21, 2021. The breakdown of the total $1,010,826 by utility is as follows: • $274,857 for Water, • $486,876 for Electric, and • $249,093 for Gas. Funding will be recognized and appropriated in each utility respectively to offset utility arrearage balance from FY 2020 and FY 2021 from customer accounts in arrears as a result of impacts from the COVID-19 pandemic. All funds, from the State of California, originated from Federal relief packages, and therefore will likely be treated as federal funding and subject to the annual single audit. The remaining balance greater than 90 days is approximately $1.0 million across the funds. CPAU will notify customers that have remaining balances and offer an extended payment plan with late fees and penalties waived. Funding to offset CPAU customer revenue in arrears was not factored into the development of the FY2022 budget since the Utilities Department was not notified of these programs until end of CY 2021. However, the Department did factor in delinquent and unpaid bills in developing the utility rate forecasts for FY 2022. Although the budgetary impact of the actions in this report is net zero, the funds will be positive because of reducing outstanding aging debt balances. Stakeholder Engagement Utility customers will be notified of the credits from CAPP and CWWAPP by direct mail. CPAU will offer payment arrangement plans for customers with remaining utility arrearage balances if requested. Environmental Review Approval of this resolution does not meet the California Environmental Quality Act (CEQA) definition of a project under Section 21065 of the Public Resources Code of the State of California and CEQA Guidelines Section 15378(b)(4), therefore, an environmental assessment is not required. Attachments: • Attachment6.a: Attachment A: Resolution California Arrearage Payment Program (CAPP) • Attachment6.b: Attachment B: Resolution California Water and Wastewater Arrearage Payment Program (CWWAPP) City of Palo Alto Page 6 Packet Pg. 6.a *Not Yet Passed* Resolution No. Resolution of the Council of the City of Palo Alto to Authorize Participation in the California Arrearage Payment Program for Electric and Gas Utilities RECITALS A. The State Budget Act of 2021, as established by Assembly Bill No. 128 (Chapter 21, Statutes of 2021) and as amended by Senate Bill No. 129 (Chapter 69, Statutes of 2021), provided $993,500,000 to the State Department of Community Services and Development ("Department") to administer the California Arrearage Payment Program (CAPP) to reduce delinquent electricity and natural gas utility balances for customers experiencing financial hardships related to the economic impacts of the COVID-19 pandemic. B. Funding for CAPP is payable from the State's share of the federal Coronavirus Fiscal Recovery Fund of 2021. C. Assembly Bill No. 135 (Chapter 85, Statutes of 2021) formally established the CAPP within the Department, enumerating the program's requirements for utility participation and setting aside $298,953,250 for financial assistance to customers of local publicly owned electric and gas utilities. D. A local publicly owned electric utility is considered a utility applicant under CAPP and may apply to the department for CAPP funds for eligible customer accounts for past due bills during the COVID-19 pandemic bill relief period. E. Eligible customers are all residential and commercial customers. Past due bills mean any customer utility bills that are 60 days or more past due and includes both active and inactive accounts, as well as customer accounts that have payment plans or payment arrangements. The COVID-19 pandemic bill relief period means the period starting March 4, 2020 and ending June 15, 2021. F. City of Palo Alto Utilities (CPAU) is a local publicly owned electric and gas utility with eligible customer accounts with past due electric and gas bills during the COVID-19 pandemic bill relief period. G. To receive CAPP funding on behalf of eligible customers, a utility applicant must complete both a utility survey and application including submitting all necessary data and information to support the utility applicant's request for CAPP funding. H. CPAU uploaded the completed Utility CAPP Survey to Department servers on September 9, 2021, supporting CPAU's request for $1.13 million in customer electricity and natural gas arrearage funding. The Department requested additional documentation on December 16, 2021, which CPAU submitted on December 20, 2021. 140527 6055571 Packet Pg. 112' 6.a *Not Yet Passed* Because total utility funding requests from across the state exceeded the Department's program budget, the Department is anticipated to grant 65% of CPAU's requested funds. Upon the Department's receipt of CPAU's additional documents, the Department is anticipated to allocate to CPAU $735,969 of funding to apply to customer accounts, with $486,876 applying to electric accounts and $249,093 applying to gas accounts. J. CPAU is required to disburse funds as expeditiously as possible to utility applicants, but no later than January 31, 2022. K. Within 60 days of receiving CAPP funds, CPAU must issue CAPP Assistance benefits to customers as bill credits to help address the eligible past due balance and must include a statement that the credits are a result of California's CAPP funding. Eligible CPAU customers need not apply for the program. L. Where CAPP funding is not sufficient to meet all need, CAPP requires CPAU to prioritize the issuance of CAPP assistance in a particular order. Assistance must go first to active residential customers who are past due and who, absent the CAPP assistance, might be subject to service disconnection, consistent with current law, due to nonpayment of balances incurred during the COVID-19 pandemic bill relief period. Second, assistance must go to active residential customers with delinquent balances incurred during the COVID-19 pandemic bill relief period. Assistance must then go to inactive residential accounts with delinquent balances incurred during the COVID-19 pandemic bill relief period. Last, assistance must go to commercial customers with delinquent balances incurred during the COVID-19 pandemic bill relief period. M. Assembly Bill No. 135 created customer protections to require a utility applicant to notify customers of the option to enter into an extended payment plan with late fees and penalties waived for any remaining balanced after CAPP funds are credited to the customer's account, to refrain from discontinuing service while CAPP applications are pending, for 90 days after the CAPP benefit is applied to a customer account, and while a customer remains current on a repayment plan, and to waive associated late fees and accrued interest for customers awarded CAPP benefits. NOW, THEREFORE, the Council of the City of Palo Alto RESOLVES as follows: SECTION 1. The Council hereby approves CPAU's participation in CAPP and authorizes the Director of Utilities or his designee to execute program participation on behalf of the City of Palo Alto. // // // // // 140527 6055571 Packet Pg. 6.a *Not Yet Passed* // SECTION 2. The Council finds that the adoption of this resolution does not meet the definition of a project under Public Resources Code Section 21065, thus, no environmental assessment under the California Environmental Quality Act is required. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: Senior Assistant City Attorney City Manager Director of Utilities Director of Administrative Services 140527 6055571 Packet Pg. 114'' 6.b Resolution No. Resolution of the Council of the City of Palo Alto to Authorize Participation in the California Water and Wastewater Arrearage Payment Program RECITALS A. The State Budget Act of 2021, as established by Assembly Bill No. 128 (Chapter 21, Statutes of 2021) and as amended by Senate Bill No. 129 (Chapter 69, Statutes of 2021), provided nearly $1 billion to the State Water Resources Control Board ("Board") to administer the California Water and Wastewater Arrearage Payment Program (CWWAPP) to reduce delinquent water and wastewater balances for customers experiencing financial hardships related to the economic impacts of the COVID-19 pandemic. B. Funding for CWWAPP is payable from the State's share of the federal Coronavirus Fiscal Recovery Fund of 2021. C. Assembly Bill 148 (Chapter 115, Statutes of 2021) formally established the CWWAPP within the Board, enumerating the program's requirements for community water system participation. Participating community water systems must have accrued residential and commercial customer arrearages. D. A community water system is a public water system that serves at least 15 service connections used by yearlong residents or regularly serves at least 25 yearlong residents of the area served by the system. E. Eligible customers are all residential and commercial customers. Past due bills mean any customer utility bills that are 60 days or more past due and includes both active and inactive accounts, as well as customer accounts that have payment plans or payment arrangements. The COVID-19 pandemic bill relief period means the period starting March 4, 2020 and ending June 15, 2021. F. City of Palo Alto Utilities (CPAU) is a community water system that accrued residential and commercial arrearages during the COVID-19 pandemic relief period. CPAU has customers who have past due water bills during the COVID-19 pandemic. G. To receive CWWAPP funding on behalf of eligible customers, a community water system must complete both a survey and application including submitting all necessary data and information to support the water system's request for CWWAPP funding. H. CPAU uploaded the completed Utility CWWAPP Survey to the Board's servers on September 10, 2021, requesting $301,335 in customer water arrearage funding. The Board allocated CPAU $274,857 of program funding to apply to customer accounts. 140527 Packet Pg. 6.b . Within 60 days of receiving funds, CPAU must allocate payments as bill credits to customers to help address past -due bills incurred during the COVID-19 pandemic bill relief period and notify customers of the amounts credited to their accounts. J. If there are insufficient CWWAPP funds to fulfill all applicants' requests, the Board must allocate funds on a proportional basis to each community water system applicant based on reported arrearages and shortfalls. K. If there are sufficient funds to reimburse the total amount of reported arrearages and revenue shortfalls of community water systems, the Board shall establish a program for funding wastewater treatment provider arrearages and shortfalls in accordance with the remaining funds. L. The Board must begin disbursing funds no later than November 1, 2021 and complete distribution of funds by January 31, 2022; the wastewater service program must start following substantial completion of the water service program and in no instance later than February 1, 2022. M. A community water system receiving assistance under CWWAPP may expend up to 3 percent, or up to one million dollars ($1,000,000), whichever amount is less, of that assistance for costs incurred in applying for the assistance or complying with use and reporting conditions of the assistance. N. Assembly Bill 148 created customer protections that require CPAU to offer a payment plan to affected customers and refrain from discontinuing service until (1) September 30, 2021 or (2) for a customer that has been offered an opportunity to participate in a payment plan, the date the customer misses the enrollment deadline for, or defaults on, the payment plan, whichever is later. NOW, THEREFORE, the Council of the City of Palo Alto RESOLVES as follows: SECTION 1. The Council hereby approves CPAU's participation in CWWAPP and authorizes the Director of Utilities or his designee to execute program participation on behalf of the City of Palo Alto. 1/ // // // // // // 140527 Packet Pg. 6 6.b // SECTION 2. The Council finds that the adoption of this resolution does not meet the definition of a project under Public Resources Code Section 21065, thus, no environmental assessment under the California Environmental Quality Act is required. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: Assistant City Attorney City Manager Director of Utilities Director of Administrative Services 140527 Packet Pg. 117 City of Palo Alto (ID # 13900) City Council Staff Report Meeting Date: 1/10/2022 Title: Adoption of an Interim Ordinance Amending Titles 16, 18 and 21 in Response to Senate Bills 9 and 478, Including Amendment to the City's Affordable Housing Requirements for SB 9 Projects. CEQA Status: This Action is not Considered a Project or is Exempt from CEQA in Accordance With Government Code Sections 66411.7(n) and 65852.21(j) or Section 15061 of the State CEQA Guidelines. From: City Manager Lead Department: Planning and Development Services Recommendation Staff recommend the City Council: 1. Adopt the attached interim ordinance (Attachment A) integrating Senate Bill 9 and further implementing Senate Bill 478 into the Palo Alto Municipal Code. Background On December 6, 2021,1 the City Council held a public hearing and adopted an urgency ordinance amending Palo Alto Municipal Code Titles 18 and 21 in response to SB 9 and SB 478. These two bills were adopted by the State legislature and signed into law by the Governor last year; the laws became effective on January 1. Included in the Council's action was the adoption of a set of objective standards that apply to qualifying SB 9 projects. Distinct from the above action, the City Council also considered an interim ordinance that proposed the similar regulations as the urgency ordinance but it was not adopted that evening. Before adopting this ordinance, the City Council requested the interim ordinance include a requirement that qualifying SB 9 projects be subject to the City's inclusionary housing requirements. Specifically, the City Council's motion directed staff to return at the earliest possible time in January 2022 to adopt the subject interim ordinance and: 1 City Council Staff Report, dated December 6, 2021: https://www.cityofpaloalto.org/files/assets/public/agendas- inutes-re orts/agendas-minutes/city council-agendas-minutes/2021/12-december/20211206/20211206pccsm- amended-linked oodflfoae=19$ City of Palo Alto Page 1 Packet Pg. 8 Include language to Senate Bill 9 impacted developments reflecting a 15% affordable housing in -lieu fee to "for sale" units and existing residential impacts fees for rental units, and request that staff return with additional analysis of the impacts of these fees. The attached interim ordinance reflects this direction in Section 23. It also includes additional language recommended by staff for urban lot splits during the December 6, 2021 staff presentation. In all other respects related to SB 9, the attached ordinance is the same as the interim ordinance the City Council previously reviewed.2 Based on this new provision, qualifying SB 9 projects that result in a net new ownership housing unit(s) that could be individually sold would be subject to the City's inclusionary housing requirement and the developer would likely make an in -lieu payment based on a fee set forth in the City's municipal fee schedule and in accordance with a formula set forth in the City's municipal code. Net new rental housing units, including accessory dwelling units that could not have been constructed prior to SB 9 would be subject to residential impact fees to the extent permitted by state law.3 In some instances a project may be subject to both fees. Fees would not apply to projects that could have been constructed prior to SB 9's adoption, such as a single family home and ADU on an existing lot. Regarding the Council's direction for additional analysis of the impacts of these fees, staff is unable to provide any substantive work on this effort given the short turn around on this ordinance. Staff anticipates returning in spring with additional SB 9 provisions related to urban lot splits and will fold in the impact fee analysis with that report. Staff is transmitting this ordinance to the City Council on the Consent Calendar since the ordinance was previously reviewed at a noticed public hearing (December 6, 2021) and includes only a minor amendment that responds to Council direction. Stakeholder Outreach Due to the limited time from law adoption to implementation, robust public engagement has not occurred on these items. Staff propose that, during 2022, the PTC and ARB engage in robust public engagement efforts by hosting study sessions, workshops, and hearings while considering permanent ordinances for SB 9, SB 478, and strengthening local no -net loss provisions. Environmental Review The City Council finds that this Ordinance is statutorily exempt from the requirements of the California Environmental Quality Act (CEQA) for the following reasons. Under Government Code 2 The attached ordinance also includes state mandated -implementation language related to SB 478, which was previously documented and included with Council's initial review. State law exempts ADUs less than 750 square feet from being assessed fees and requires fees on larger ADUs to be proportional to fees assessed on primary units. City of Palo Alto Page 2 Packet Pg. 9 Sections 66411.7(n) and 65852.21(j), an ordinance adopted to implement the requirements of SB 9 shall not be considered a project under CEQA. Additional sections of this ordinance implementing SB 478 are exempt pursuant to Section 15061 of the State CEQA Guidelines because they simply reflect pre-emptive state law that will be effective January 1, 2022. As such, this ordinance does not reflect a change from the status quo and it therefore can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. Attachments: • Attachment7.a: Attachment A: Interim Ordinance to Implement SB 9 (INC AF HSG) City of Palo Alto Page 3 Packet Pg. 1 2 7.a *NOT YET ADOPTED* Ordinance No. Interim Ordinance of the Council of the City of Palo Alto Modifying Chapters 16.65 (Citywide Affordable Housing Requirements), 18.10 (Low -Density Residential, RE, R-2, and RMD Districts), 18.12 (R-1 Single -Family Residential District), 18.13 (Multiple Family Residential, RM20, RM30, RM40), 18.16 (Commercial Districts, CN, CC, CS), 18.18 (Downtown Commercial, CD -C, CD -S, CD -N), 18.40 (General Standards and Exceptions), and 18.42 (Standard for Special Uses) of Title 18 (Zoning) and Adding Chapter 21.10 (Parcel Maps for Urban Lot Splits) of the Palo Alto Municipal Code to Implement Recent State Housing Bills The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and declarations. The City Council finds and declares as follows: A. On September 16, 2021, Governor Newsom signed into law Senate Bill 9 (SB 9), which requires, among other things, that local agencies ministerially approve both two -unit construction and urban lot splits on single-family zoned lots. B. SB 9 authorizes the creation of lots as small as 1,200 square feet, and requires approval of two residential units of at least 800 square feet (for a total of 1,600 square feet) each on such lots. This represents a significant departure from existing minimum lot sizes and development standards in Palo Alto's single-family zones. C. The increased density and intensity of development authorized by SB 9 has the potential to negatively impact privacy, access for emergency vehicles, and aesthetics of residential neighborhoods. In addition, the ministerial review required by SB 9 could result in the unintentional loss of historic resources in Palo Alto's single family zones. D. SB 9 authorizes local jurisdictions to apply objective zoning standards, objective subdivision standards, and objective design standards, subject to certain limitations in statute. E. On September 16, 2021, Governor Newsom signed into law Senate Bill 478 (SB 478), which requires, among other things, that local agencies provide specified minimum floor area ratios for housing development projects containing 3 to 10 dwelling units. F. There is insufficient time for consideration of and recommendation on objective standards related to SB 9, code amendments related to SB 478, and associated code amendments to Title 18 by the Planning and Transportation Commission (PTC) prior to action by the City Council. The Council therefore declares that an interim ordinance, pursuant to Palo Alto Municipal Code (PAMC) Section 18.80.090 is an appropriate 0160062_20211222_ay16 Packet Pg. 12 7.a *NOT YET ADOPTED* measure to adopt standards, pending consideration of a permanent ordinance by the PTC. SECTION 2. Section 18.10.020 (Applicable Regulations) of Chapter 18.10 (Low -Density Residential (RE, R-2 and RMD) Districts) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through): 18.10.020 Applicable Regulations The specific regulations of this chapter and the additional regulations and procedures established by Chapters 18.52 to 18.80 inclusive shall apply to all low -density residential districts. Such regulations shall apply to construction of two units on an RE -zoned lot pursuant to California Government Code Section 65852.21 (SB 9, 2021), except as modified by Section 18.42.180. SECTION 3. Section 18.10.030 (Land Uses) of Chapter 18.10 (Low -Density Residential (RE, R-2 and RMD) Districts) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through; omissions are noted with [. . .] for large sections of unchanged text): 18.10.030 Land Uses Table 1 shows the permitted and conditionally permitted uses for the low -density residential districts. TABLE 1 PERMITTED AND CONDITIONALLY PERMITTED LOW -DENSITY RESIDENTIAL USES [P = Permitted Use -- CUP = Conditional Use Permit Required] RE R-2 RMD Subject to Regulations in: [. . .] [. . .] [. . .] [. . .] [. . .] RESIDENTIAL USES Single -Family P P P Two -Family use, under one ownership P (4) P P Mobile Homes P P P 18.42.100 Residential Care Homes P P P [. . .] [. . .] [. . .] [. . .] [. . .] P = Permitted Use CUP = Conditional Use Permit Required 2 0160062_20211222_ay16 Packet Pg, 122 7.a *NOT YET ADOPTED* Footnotes: (1) Sale of Agricultural Products: No permanent commercial structures for the sale or processing of agricultural products are permitted. (2) Accessory Dwelling Units in R-2 and RMD Zones: An accessory dwelling unit or a Junior Accessory Dwelling Unit associated with a single-family residence on a lot in the R-2 or RMD zones is permitted, subject to the provisions of Section 18.42.040, and such that no more than two units result on the lot. (3) Bed and Breakfast Inns: Bed and breakfast inns are limited to no more than 4 units (including the owner/resident's unit) in the RMD district. (4) Two Unit Development Pursuant to California Government Code Section 65852.21 (SB 9, 2021): Construction of two units is permitted on an RE -zoned lot, subject to the regulations in Section 18.42.180. SECTION 4. Section 18.10.040 (Development Standards) of Chapter 18.10 (Low -Density Residential (RE, R-2 and RMD) Districts) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through; omissions are noted with [. . .] for large sections of unchanged text): 18.10.040 Development Standards (a) Site Specifications, Building Size, Height and Bulk, and Residential Density The development standards for the low -density residential districts are shown in Table 2: TABLE 2 LOW -DENSITY RESIDENTIAL DEVELOPMENT STANDARDS R -E[ R-2 RMD Subject to Regulations in: ] [• .1 ] Footnotes: (1) Minimum Lot Size: Any lot less than the minimum lot size may be used in accordance with the provisions of Chapter 18.40. (2) R-2 Floodzone Heights: Provided, in a special flood hazard area as defined in Chapter 1632, the maximum heights are increased by one-half of the increase in elevation required to reach base flood elevation, up to a maximum building height of 33 feet. (3) R-2 Floodzone Daylight Plane: Provided, if the site is in a special flood hazard area and is entitled to an increase in the maximum height, the heights for the daylight planes shall be adjusted by the same amount. (4) Exemption from Floor Area for Covered Parking Required for Two -Family Uses: In the R-2 and RMD districts, for two-family uses, floor area limits may be exceeded by a maximum of two hundred square feet, for purposes of providing one required covered parking space. (5) Maximum House Size: The gross floor area of attached garages and attached accessory dwelling units and junior accessory dwelling units are included in the calculation of maximum 3 0160062_20211222_ay16 Packet Pg, 123 7.a *NOT YET ADOPTED* house size. If there is no garage attached to the house, then the square footage of one detached covered parking space shall be included in the calculation. This provision applies only to single-family residences, not to duplexes allowed in the R-2 and RMD districts. (6) Two Unit Development Pursuant to California Government Code Section 65852.21 (SB 9, 2021): Construction of two units on an RE -zoned lot shall be subject to the development standards in this Section 18.10.040, except as modified by Section 18.42.180. SECTION 5. Table 3 (PARKING REQUIREMENTS FOR R -E, R-2 AND RMD USES) of Section 18.10.060 (Parking) of Chapter 18.10 (Low -Density Residential (RE, R-2 and RMD) Districts) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through; omissions are noted with [. . .] for large sections of unchanged text): [ .] TABLE 3 PARKING REQUIREMENTS FOR R -E, R-2 AND RMD USES Use Minimum Off -Street Parking Requirement Single-family residential use (excluding accessory dwelling units) 2 spaces per unit, of which one must be covered. Two family in the RE district, pursuant to 1 space per unit. No spaces required if located California Government Code Section within one-half mile walking distance of either a 65852.21 (SB 9, 2021) high -quality transit corridor or a major transit stop, or located within one block of a car share vehicle. Two family (R2 & RMD districts) 3 spaces total, of which at least two must be covered Accessory dwelling unit, attached or detached: No parking required Junior accessory dwelling unit No parking required Other Uses See Chapter 18.40 SECTION 6. Section 18.10.070 (Accessory and Junior Accessory Dwelling Units) of Chapter 18.10 (Low -Density Residential (RE, R-2 and RMD) Districts) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through): 4 0160062_20211222_ay16 Packet Pg. 124 7.a *NOT YET ADOPTED* 18.10.070 Accessory and Junior Accessory Dwelling Units Accessory Dwelling Units and Junior Accessory Dwelling Units are subject to the regulations set forth in Chapter 18.09 Section 18.42.040. SECTION 7. Section 18.12.020 (Applicable Regulations) of Chapter 18.12 (R-1 Single Family Residential District) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through): 18.12.020 Applicable Regulations The specific regulations of this chapter and the additional regulations and procedures established by Chapters 1832 to 18.80 inclusive shall apply to the R-1 district including the R-1 subdistricts. Such regulations shall apply to construction of two units on an R1 -zoned lot pursuant to California Government Code Section 65852.21 (SB 9), except as modified by Section 18.42.180. SECTION 8. Section 18.12.030 (Land Uses) of Chapter 18.12 (R-1 Single Family Residential District) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions ,truck through; omissions are noted with [. . .] for large sections of unchanged text): 18.12.030 Land Uses The permitted and conditionally permitted uses for the single family residential districts are shown in Table 1: Table 1 PERMITTED AND CONDITIONAL R-1 RESIDENTIAL USES R-1 and all R-1 Subdistricts Subject to Regulations in: [. . .] [. . .] [. . .] RESIDENTIAL USES Single -Family P Two -Family use, under one ownership P 18.42.180 Mobile Homes P 18.42.100 Residential Care Homes P [. . .] [. . .] [. . .1 P = Permitted Use CUP = Conditional Use Permit Required 5 0160062_20211222_ay16 Packet Pg. 2 7.a *NOT YET ADOPTED* SECTION 9. Section 18.12.040 (Site Development Standards) of Chapter 18.12 (R-1 Single Family Residential District) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through; omissions are noted with [. . .] for large sections of unchanged text): 18.12.040 Site Development Standards (a) Site Specifications, Building Size, Height and Bulk, and Residential Density The development standards for the R-1 district and the R-1 subdistricts are shown in Table 2, except to the extend such standards may be modified by Section 18.42.180 for two-family uses pursuant to California Government Code Section 65852.21 (SB 9, 2021): [ .] SECTION 10. Section 18.12.060 (Parking) of Chapter 18.12 (R-1 Single Family Residential District) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through; omissions are noted with [. . .] for large sections of unchanged text): 18.12.060 Parking Off-street parking and loading facilities shall be required for all permitted and conditional uses in accord with Chapters 18.52 and 1834 of this title. The following parking requirements apply in the R- 1 districts. These requirements are included for reference purposes only, and in the event of a conflict between this Section 18.12.060 and any requirement of Chapters 18.52 and 18.54, Chapters 18.52 and 18.54 shall apply, except in the case of parcels created pursuant to Section 18.10.140(c) (subdivision incentive for historic preservation). (a) Parking Requirements for Specific Uses Table 4 shows the minimum off-street automobile parking requirements for specific uses within the R-1 district. Table 4 Parking Requirements for Specific R-1 Uses Use Minimum Off -Street Parking Requirement Single-family residential use (excluding accessory dwelling units) 2 spaces per unit, of which one must be covered. Two family use pursuant to 1 space per unit. No spaces required if located California Government Code Section within one-half mile walking distance of either a 65852.21 (SB 9, 2021) high -quality transit corridor or a major transit stop, or located within one block of a car share vehicle. 6 0160062_20211222_ay16 Packet Pg. 26 7.a *NOT YET ADOPTED* Accessory dwelling unit, attached or detached No parking required Junior accessory dwelling unit No parking required Other Uses See Chs. 18.52 and 18.54 SECTION 11. Section 18.12.070 (Accessory and Junior Accessory Dwelling Units) of Chapter 18.12 (R-1 Single Family Residential District) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through): 18.12.070 Accessory and Junior Accessory Dwelling Units Accessory Dwelling Units and Junior Accessory Dwelling Units are subject to the regulations set forth in Chapter 18.09 Section 18.42.040. SECTION 12. Section 18.40.160 (Replacement Project or Discretionary Review Required) of Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through): 18.40.160 Replacement Project or Discretionary Review Required (a) No permit required under Title 2 (Administrative Code), Title 12 (Public Works and Utilities), or Title 16 (Building Regulations) shall be issued for demolition or deconstruction of a single family residence or duplex in the Low -Density Residential District (Chapter 18.10) or Single Family Residential District (Chapter 18.12), except for deconstruction pursuant to Section 16.1.1 130 or where necessary for health and safety purposes (as determined by the City's Building Official), unless building permit plans for a replacement project have been approved. This subsection shall also apply to demolition of a single family residence or duplex in the Multiple Family Residential District (Chapter 18.13) when the replacement project does not require discretionary review. (b) No permit required under Title 2 (Administrative Code), Title 12 (Public Works and Utilities), or Title 16 (Building Regulations) shall be issued for any project requiring discretionary review under Title 18 or Title 21, unless the application for discretionary review has been approved. SECTION 13. Section 18.52.020 (Definitions) of Chapter 18.52 (Parking and Loading Requirements) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through; omissions are noted with [. . .] for large sections of unchanged text): 7 0160062_20211222_ay16 Packet Pg. 27 7.a *NOT YET ADOPTED* 18.52.020 Definitions For purposes of this chapter: .] (h) "Within one block of a car share vehicle" means within 600 feet of a parking space permanently reserved for use by a car share vehicle. {-h4(i) Definitions for other parking -related terms can be found in Section 18.04.030(a) (Definitions), including "Parking as a principal use," "Parking facility," and "Parking space. SECTION 14. Table 1 (Minimum Off -Street Parking Requirements of Section 18.52.040 (Off - Street Parking, Loading, and Bicycle Facility Requirements) of Chapter 18.52 (Parking and Loading Requirements) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through; omissions are noted with [. . .] for large sections of unchanged text): 18.52.040 Off -Street Parking, Loading and Bicycle Facility Requirements [ .1 Table 1 Minimum Off -Street Parking Requirements Use Vehicle Parking Requirement (# of spaces) Bicycle Parking Requirement Spaces Class 1 Long Term (LT) and Short Term (ST) RESIDENTIAL USES [. . .] [. . .] [. . .] [. . .] Two -Family Residential (R-2 & RMD Districts) 1.5 spaces per unit, of which at least one space per unit must be covered Tandem Parking Allowed, with one tandem space per unit, associated directly with another parking space for the same unit 1 space per unit 100% - LT (R-1 and RE Districts, At least one space per unit. No 1 space per 100% - LT pursuant to Section spaces required if the unit is located unit 18.42.180) within one-half mile walking distance of either a high -quality transit corridor or a major transit 8 0160062_20211222_ay16 Packet Pg. 128' 7 *NOT YET ADOPTED* stop, as defined in California Public Resources Code Sections 21155 and 21064.3 respectively, or located within one block of a car share vehicle. [. . .1 [. . .1 [. . .] [. . .] SECTION 15. Section 18.42.180 (Interim Standards for Two Units on Single Family Zoned Lots Pursuant to Senate Bill 9) of Chapter 18.42 (Standards for Special Uses) of Title 18 (Zoning) of the Palo Alto Municipal Code is added to read as follows: 18.42.180 Interim Standards for Two Units on Single Family Zoned Lots Pursuant to Senate Bill 9. (a) Purpose. This section sets forth special regulations applicable to the construction of two dwelling units on single family lots in the R-1 (and R-1 subdistricts) and R -E zone districts, pursuant to California Government Code Sections 65852.21 and 66411.7 (SB 9, 2021). In the event of a conflict between the provisions of this section and the generally applicable regulations of Chapters 18.10, 18.12, and 18.52-18.80, inclusive, the provisions of this section shall prevail. (b) Definitions. As used in this section: (1) "Specific, adverse impact" means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety or physical environmental standards, policies, or conditions as they existed on the date the application was deemed complete. Inconsistency with the zoning ordinance or general plan land use designation shall not constitute a specific, adverse, impact. (2) "Sufficient to allow separate conveyance" means the two dwelling units constitute clearly defined, separate, and independent housekeeping units without interior access points to the other dwelling unit. (3) "Two dwelling units" means the development proposes two new units on a vacant lot or proposes to add one new unit to one existing unit on a lot. This does not include the development of a single dwelling unit on a vacant lot. (4) "Unit" means any dwelling unit, including, but not limited to a primary dwelling unit, an accessory dwelling unit, or a junior accessory dwelling unit. (c) Applicability. When an application is submitted that includes both (1) the construction of two dwelling units under this section and (2) other redevelopment work that is not integral to creation of a new dwelling unit and would generally require discretionary review, only the 9 0160062_20211222_ay16 Packet Pg. '12 7.a *NOT YET ADOPTED* portions required for construction of dwelling units shall be reviewed ministerially. In addition, this section shall not apply in any of the following circumstances: (1) Parcels described California Government Code Section 65913.4, subdivisions (a)(6)(B) through (a)(6)(K) inclusive. Such parcels include, for example, parcels located in wetlands, in very high fire severity zones (unless the site has adopted certain fire hazard mitigation measures), and in special flood hazard areas or regulatory floodways (unless the site meets certain federal requirements for development). (2) Parcels on which an owner of residential real property has exercised the owner's rights under state law to withdraw accommodations from rent or lease within the past 15 years. (3) The development would require alteration or demolition of any of the following types of housing (A) Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. (B) Housing that is subject to any form of rent or price control through a public entity's valid exercise of its police power. (C) Housing that has been occupied by a tenant in the last three years. (4) The development would result in the demolition of more than 25 percent of the existing exterior structural walls of a site that has been occupied by a tenant in the last three years. (5) The development is located within a historic district or property included on the State Historic Resources Inventory, as defined in California Public Resources Code Section 5020.1, or within a site that is designated or listed on the City's historic inventory. (6) The building official finds that the development would have a specific, adverse impact on public health and safety or the physical environment that cannot be feasibly mitigated or avoided. (d) Application Process. (1) The Director is authorized to promulgate regulations, forms, and/or checklists setting forth application requirements for the development of dwelling units under this section. (2) The City shall ministerially approve or disapprove an application pursuant to this section. (e) Development Standards. (1) A project proposing two dwelling units on a parcel in the R-1 or RE districts shall be subject to the development standards set forth in Chapters 18.12 and 18.10, respectively except as provided herein. (2) All construction pursuant to this section shall comply with objective design standards adopted by the City Council. However, an applicant seeking to deviate from the objective design standards (except to the extent necessary to construct 10 0160062_20211222_ay16 Packet Pg. 130 7.a *NOT YET ADOPTED* a unit of 800 square feet) may elect to submit an application under the base requirements of Chapters 18.10, or 18.12, including, if applicable, Single Family Individual Review. (3) If the application of any development standard or design standard would necessarily require that one or more proposed units be less than 800 square feet, such standard shall be relaxed to the minimum extent necessary to allow construction of a unit or units of at least 800 square feet. The Director may publish regulations governing the order in which objective standards shall be waived or relaxed in such circumstances. (4) Setbacks from side and rear property lines, including street -side property lines, shall be no less than four feet, except in the case of existing non -complying structures or structures reconstructed in the same location and to the same dimensions as an existing structure, in which case existing setbacks less than four feet may be maintained. (5) Off-street parking shall be provided pursuant to Chapters 18.52 and 18.54. (6) In the event that a project is proposed on a site that has been subject to an Urban Lot Split under Chapter 21.10, and the project would result in three or more detached units across the two parcels created by the urban lot split, any new units shall not exceed 800 square feet. (7) Accessory structures, such as garages and shed are permitted consistent with the provisions of the zoning district; however, no accessory structure shall have a floor area exceeding 500 square feet. (f) General Requirements. (1) A maximum of two units may be located on any parcel that is created by an Urban Lot Split under Chapter 21.10. Accessory dwelling units and junior accessory dwelling units shall not be permitted on any such parcel already containing two units. (2) On parcels that are not the result of an Urban Lot Split under Chapter 21.10, accessory dwelling units may be proposed in addition to the primary dwelling unit or units, consistent with Chapter 18.09, provided, however, that ADUs associated with projects proceeding under this Section shall not receive any exemption from Floor Area Ratio except to the minimum extent required by California Government Code Section 65852.2. (3) A rental of any unit created pursuant to this Section shall be for a term longer than 30 consecutive days. (4) For residential units connected to an onsite wastewater treatment system, a percolation test completed within the last 5 years, or, if the percolation test has been recertified, within the last 10 years. (5) Each unit shall have a permanent street address. (6) The owner and all successors in interest in the subject property shall agree to participate in any City survey of properties that have constructed dwelling units pursuant to this Section. 11 0160062_20211222_ay16 Packet Pg. 131' 7 *NOT YET ADOPTED* (g) Effective Dates. This section shall remain in effect until such time as Government Code Section 65852.21 is repealed or superseded or its requirements for ministerial approval of no more than two units on a single family zoned lot are materially amended, whether by legislation or initiative, at which time this section shall become null and void. SECTION 16. Chapter 21.10 (Urban Lot Splits) of Title 21 (Subdivisions and Other Divisions of land) of the Palo Alto Municipal Code is added to read as follows: Chapter 21.10 PARCEL MAPS FOR URBAN LOT SPLITS IN SINGLE-FAMILY ZONES Section 21.10.010 Purpose Section 21.10.020 Definitions Section 21.10.030 Applicability Section 21.10.040 General Requirements Section 21.10.050 Application and Review of an Urban Lot Split Section 21.10.060 Effective dates Section 21.10.010 Purpose This chapter sets forth special regulations applicable to the subdivision of a single family lot in the R-1 district (and R-1 subdistricts) or R -E district into two new lots, pursuant to California Government Code Section 66411.7 (SB 9, 2021). Section 21.10.020 Definitions As used in this chapter: (a) "Acting in concert" means pursuing a shared goal to split adjacent lots pursuant to an agreement or understanding, whether formal or informal. (b) "Specific, adverse impact" means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety or physical environmental standards, policies, or conditions as they existed on the date the application was deemed complete. Inconsistency with the zoning ordinance or general plan land use designation shall not constitute a specific, adverse, impact. (c) "Unit" means any dwelling unit, including, but not limited to, a unit or units created pursuant to Section 18.42.180, a primary dwelling unit, an accessory dwelling unit, or a junior accessory dwelling unit. (d) "Urban Lot Split" means the subdivision of an existing legal parcel in the R-1 district (and R-1 subdistricts) or R -E district to create no more than two new parcels of approximately equal area, pursuant to this Chapter and California Government Code Section 66411.7. Section 21.10.030 Applicability The provisions of this chapter shall apply only to lots in the R-1 district (and R-1 subdistricts) or R -E zone district. An Urban Lot Split is not available in any of the following circumstances: 12 0160062_20211222_ay16 Packet Pg. '132'' 7.a *NOT YET ADOPTED* (a) A parcel described California Government Code Section 65913.4, subdivisions (a)(6)(B) through (a)(6)(K) inclusive. Such parcels include, for example, parcels located in wetlands, in very high fire severity zones (unless the site has adopted certain fire hazard mitigation measures), and in special flood hazard areas or regulatory floodways (unless the site meets certain federal requirements for development). (b) A parcel on which an owner of residential real property has exercised the owner's rights under state law to withdraw accommodations from rent or lease within the past 15 years. (c) A parcel that was created by prior exercise of an Urban Lot Split. (d) A parcel adjacent to a parcel that was created by prior exercise of an Urban Lot Split by the owner, or a person acting in concert with the owner of the parcel sought to be split. (e) The Urban Lot Split would require alteration or demolition of any of the following types of housing (1) Housing that is subject to a recorded covenant, ordinance, or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income. (2) Housing that is subject to any form of rent or price control through a public entity's valid exercise of its police power. (3) Housing that has been occupied by a tenant in the last three years. (f) The Urban Lot Split is located within a historic district or property included on the State Historic Resources Inventory, as defined in California Public Resources Code Section 5020.1, or within a site that is designated or listed on the City's historic inventory. (g) The building official finds that the development would have a specific, adverse impact on public health and safety or the physical environment that cannot be feasibly mitigated or avoided. Section 21.10.040 General Requirements (a) The minimum size for a parcel created by an Urban Lot Split is 1,200 square feet. (b) The lots created by an Urban Lot Split must be of approximately equal area, such that no resulting parcel shall be smaller than 40 percent of the lot area of the original parcel proposed for subdivision. (c) Each parcel created by an Urban Lot Split shall adjoin the public right of way by means of a minimum fifteen foot street frontage. (d) Where existing dwelling units on the property are to remain, no lot line may be created under this Chapter in a manner that would bisect any structure or that would result in more than two dwelling units on any resulting parcel. (e) Newly created lot lines shall not render an existing structure noncomplying in any respect (e.g. floor area ratio, lot coverage, parking), nor increase the degree of noncompliance of an existing noncompliant structure. (f) Each parcel shall comply with any objective lot design standards for Urban Lot Splits adopted by the City Council. (g) The Director of Planning shall determine the appropriate fee required for an application for parcel map for an Urban Lot Split, which may be the fee currently established for a Preliminary Parcel Map or Parcel Map. 13 0160062_20211222_ay16 Packet Pg. 7.a *NOT YET ADOPTED* Section 21.10.050 Application and Review of an Urban Lot Split (a) The director of planning is authorized to promulgate regulations, forms, and/or checklists setting forth application requirements for a parcel map for an Urban Lot Split under this Chapter. An application shall include an affidavit from the property owner, signed under penalty of perjury under the laws of California, that: (1) The proposed urban lot split would not require or authorize demolition or alteration of any of the housing described in Section 21.10.030, subdivision (e). (2) The proposed urban lot split is not on a parcel described in Section 21.10.030. (3) The owner intends to occupy one of the housing units located on a lot created by the parcel map as their principal residence for a minimum of three years from the date of the recording of the parcel map. (4) The rental of any unit on the property shall be for a term longer than 30 consecutive days. (5) The resulting lots will be for residential uses only. (b) A parcel map for an Urban Lot Split must be prepared by a registered civil engineer or licensed land surveyor in accordance with Government Code sections 66444 — 66450 and this Chapter. Unless more specific regulations are adopted by the director of planning, the parcel map shall be in the form and include all of the information required of a Preliminary Parcel Map by Chapter 21.12, as well as any additional information required of a Parcel Map by Chapter 21.16. In addition, the face of the Parcel Map shall contain a declaration that: (1) Each lot created by the parcel map shall be used solely for residential dwellings. (2) That no more than two dwelling units may be permitted on each lot. (3) That rental of any dwelling unit on a lot created by the parcel map shall be for a term longer than 30 consecutive days. (4) A lot created by a parcel map under this Chapter shall not be further subdivided. (c) Upon receipt of a parcel map for an Urban Lot Split, the director of planning shall transmit copies to the city engineer, chief building official, director of utilities, chief of police, fire chief, director of transportation, and such other departments of the city, and any other agencies, as may be required by law or deemed appropriate. (d) The director of planning shall cause a notice of the pending application to be posted at the site of the proposed Urban Lot Split and for notice to be mailed to owners and residents of property within 600 feet of the property. (e) The director of planning shall ministerially review and approve a parcel map for Urban Lot Split if they determine that the parcel map application meets all requirements of this Chapter. The director of planning shall deny a parcel map application that does not meet any requirement of this Chapter. Section 21.10.060 Effective Dates. This chapter shall remain in effect until such time as Government Code Section 66411.7 is repealed or superseded or its requirements for ministerial approval of an Urban Lot Split on a 14 0160062_20211222_ay16 Packet Pg. 134 7.a *NOT YET ADOPTED* single family zoned lot are materially amended, whether by legislation or initiative, at which time this chapter shall become null and void. SECTION 17. Section 18.13.040 (Development Standards) of Chapter 18.13 (Multiple Family Residential (RM-20, RM-30 and RM-40) Districts) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through; omissions are noted with [. . .] for large sections of unchanged text): 18.13.040 Development Standards (a) Site Specifications, Building Size and Bulk, and Residential Density [. . .1 Table 2 Multiple Family Residential Development Table RM-20 RM-30 RM-40 Subject to regulations in: [. . .1 [. . .1 [. . .1 [. . .1 [. . .1 Maximum Floor Area Ratio (FAR)(4) 0.5:1 0.6:1 1.0:1 18.13.045 [. . .1 [. . .] [. . .1 [. . .1 [. . .] SECTION 18. Section 18.13.045 (Increased Floor Area for Housing Developments of 3-10 Units) of Chapter 18.13 (Multiple Family Residential (RM-20, RM-30 and RM-40) Districts) of Title 18 (Zoning) of the Palo Alto Municipal Code is added to read as follows: 18.13.045 Increased Floor Area for Housing Developments of 3-10 Units (a) A housing development project, as defined in California Government Code Section 65589.5, that is in an RM-20, RM-30 or RM-40 District shall be allowed to increase its floor area ratio as follows: (i) A housing development project of three to seven units shall have a maximum floor area ratio of 1.0:1. (ii) A housing development project of eight to ten units shall have a maximum floor area ratio of 1.25:1. (b) This section shall not apply within a historic district or property included on the State Historic Resources Inventory, as defined in California Public Resources Code Section 5020.1, or within a site that is designated or listed on the City's historic inventory. 15 0160062_20211222_ay16 Packet Pg. 1 7 *NOT YET ADOPTED* SECTION 19. Section 18.16.060 (Development Standards) of Chapter 18.16 (Neighborhood, Community, and Service Commercial (CN, CC and CS)) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through; omissions are noted with [. . .] for large sections of unchanged text): (a) Exclusively Non -Residential Uses .1 (b) Mixed Use and Residential Table 4 specifies the development standards for new residential mixed use developments and residential developments. These developments shall be designed and constructed in compliance with the following requirements and the context -based design criteria outlined in Section 18.16.090, provided that more restrictive regulations may be recommended by the architectural review board and approved by the director of planning and development services, pursuant to Section 18.76,020. Table 4 Mixed Use and Residential Development Standards CN CC CC(2) CS Subject to regulations in Section [. . .1 [. . .1 [. . .1 [. . .1 [. . .1 [. . .] Maximum Residential Floor Area Ratio (FAR) 0.5:1 (4) See sub- section (e) below 0.6:1 0.6:1 18.16.065 Maximum Nonresidential Floor Area Ratio (FAR) 0.4:1 2.0:1 0.4:1 Total Mixed Use Floor Area Ratio (FAR) 0.9:1 (4) 2.0:1 1.0:1 18.16.065 [. . .] [. . .] [. . .] [. . .] [. . .] [. . .] SECTION 20. Section 18.16.065 (Increased Floor Area for Housing Developments of 3-10 Units) of Chapter 18.16 (Neighborhood, Community, and Service Commercial (CN, CC and CS)) of Title 18 (Zoning) of the Palo Alto Municipal Code is added to read as follows: 16 0160062_20211222_ay16 Packet Pg. '136 7.a *NOT YET ADOPTED* 18.16.065 Increased Floor Area for Housing Developments of 3-10 Units (a) A housing development project as defined in paragraph (2) of subdivision (h) of Section 65589.5 of the Government Code of the State of California that is in a CN, CC or CS District shall be allowed to increase its floor area ratio as follows: (i) A housing development project of three to seven units shall have a maximum floor area ratio of 1.0:1. (ii) A housing development project of eight to ten units shall have a maximum floor area ratio of 1.25:1. (b) This bonus shall not apply within a historic district or property included on the State Historic Resources Inventory, as defined in Section 5020.1 of the Public Resources Code of the State of California, or within a site that is designated or listed as a city or county landmark or historic property or district pursuant to a city or county ordinance. (c) For mixed use development, total mixed use floor area ratio shall be increased to the extent necessary to accommodate a non-residential floor area ratio of 0.4:1 for retail and retail -like uses only. SECTION 21. Section 18.18.060 (Development Standards) of Chapter 18.18 (Downtown Commercial (CD) District) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions ,truck through; omissions are noted with [. . .] for large sections of unchanged text): (a) Exclusively Non -Residential Use (b) Mixed Use and Residential Table 3 specifies the development standards for new residential mixed use developments and residential developments. These developments shall be designed and constructed in compliance with the following requirements and the context -based design criteria outlines in Section 18.18.110, provided that more restrictive regulations may be recommended by the architectural review board and approved by the director of planning and development services, pursuant to Section 18.76.020: TABLE 3 MIXED USE AND RESIDENTIAL DEVELOPMENT STANDARDS CD -C CD -S CD -N Subject to regulations in Section: [. . .1 [. . .1 [. . .1 [. . .] [. . .1 Maximum Residential Floor Area Ratio (FAR) 1.0:1(3) 0.6:1(3) 0.5:1(3) 18.18.065, 18.18.070 17 0160062_20211222_ay16 Packet Pg. 7 7.a *NOT YET ADOPTED* Maximum Nonresidential Floor Area Ratio (FAR) 1.0:1(3) 0.4:1 0.4:1 Total Floor Area Ratio 2.0:1(3) 1.0:1(3) 0.9:1(3) 18.18.065, (FAR)(3) 18.18.070 [. . .] [. . .] [. . .] [. . .] [. . .] Footnotes: (1) Required usable open space: (1) may be any combination of private and common open spaces; (2) does not need to be located on the ground (but rooftop gardens are not included as open space except as provided below); (3) minimum private open space dimension 6; and (4) minimum common open space dimension 12 For CN and CS sites on El Camino Real, CS sites on San Antonio Road between Middlefield Road and East Charleston Road and CC(2) sites that do not abut a single- or two-family residential use or zoning district, rooftop gardens may qualify as usable open space and may count as up to 60% of the required usable open space for the residential component of a project. In order to qualify as usable open space, the rooftop garden shall meet the requirements set forth in Section 18.40.230. [. . .] (3) FAR may be increased with transfers of development, increased floor area for housing development projects with 3-10 residential units and/or bonuses for seismic and historic rehabilitation upgrades, not to exceed a total site FAR of 3.0:1 in the CD -C subdistrict or 2.0:1 in the CD -S or CD -N subdistrict. [. . .] (5) The weighted average residential unit size shall be calculated by dividing the sum of the square footage of all units by the number of units. For example, a project with ten 800 - square foot 1 -bedroom units, eight 1,200 -square foot 2 -bedroom units, and two 1,800 - square foot 3 -bedroom units would have a weighted average residential unit size of ((10x800)+(8x1,200)+(2x1,800)) - (10+8+2) = 1,060 square feet. SECTION 22. Section 18.18.065 (Increased Floor Area for Housing Developments of 3-10 Units) of Chapter 18.18 (Downtown Commercial (CD) District) of Title 18 (Zoning) of the Palo Alto Municipal Code is added to read as follows: 18.16.065 Increased Floor Area for Housing Developments of 3-10 Units (a) A housing development project as defined in paragraph (2) of subdivision (h) of Section 65589.5 of the Government Code of the State of California that is in a CD Districts shall be allowed to increase its floor area ratio as follows: (i) A housing development project of three to seven units shall have a maximum residential floor area ratio of 1.0:1. (ii) A housing development project of eight to ten units shall have a maximum residential floor area ratio of 1.25:1. 18 0160062_20211222_ay16 Packet Pg. 8 7.a *NOT YET ADOPTED* (b) This bonus shall not apply within a historic district or property included on the State Historic Resources Inventory, as defined in Section 5020.1 of the Public Resources Code of the State of California, or within a site that is designated or listed as a city or county landmark or historic property or district pursuant to a city or county ordinance. (c) For mixed use development in the CD -N and CD -S subdistricts, total floor area ratio shall be increased to the extent necessary to accommodate a non-residential floor area ratio of 0.4:1 for retail and retail -like uses only. (d) In no event shall total floor area ratio exceed 3.0:1 in the CD -C subdistrict, or 2.0:1 in the CD -N and CD -S subdistricts. SECTION 23. Section 16.65.025 (Exemptions) of Chapter 16.65 (Citywide Affordable Housing Requirements) of Title 16 (Building Regulations) of the Palo Alto Municipal Code is amended to read as follows (new text underlined and deletions struck through; omissions are noted with [. . .] for large sections of unchanged text): 16.65.025 Exemptions. The following development projects are exempt from the provisions of this chapter: (a) Residential projects consisting of the construction of one or two units, other than accessory dwelling units and junior accessory dwelling units, unless: (1) included in a mixed use project, (2) constructed on a lot created by an Urban Lot Split under Chapter 21.10; or (3) resulting in a two-family use on a single-family zoned lot; (b) Accessory dwelling units, unless: (1) constructed on a lot created by an Urban Lot Split under Chapter 21.10; or (2) the accessory dwelling unit is constructed on a single-family zoned lot containing a two-family use; (c) Junior accessory dwelling units and, notwithstanding subsection (b), all accessory dwelling units less than 750 square feet; SECTION 24. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 25. The City Council finds that this Ordinance is statutorily exempt from the requirements of the California Environmental Quality Act (CEQA) for the following reasons. Under Government Code Sections 66411.7(n) and 65852.21(j), an ordinance adopted to implement the requirements of SB 9 shall not be considered a project under CEQA. Additional sections of this ordinance implementing SB 478 are exempt pursuant to Section 15061 of the State CEQA Guidelines because they simply reflect pre-emptive state law that will be effective January 1, 19 0160062_20211222_ay16 Packet Pg. 9 7.a *NOT YET ADOPTED* 2022. As such, this ordinance does not reflect a change from the status quo and it therefore can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. SECTION 26. This ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FORM: Mayor APPROVED: Assistant City Attorney City Manager Director of Planning and Development Services 20 0160062_20211222_ay16 Packet Pg. 140 City of Palo Alto (ID # 13881) City Council Staff Report Meeting Date: 1/10/2022 Title: SECOND READING: Adoption of an Ordinance Restating Procedures For Expedited Permitting Processing For Electric Vehicle Charging Systems (FIRST READING: December 13, 2021 PASSED: 6-0, Kou absent) From: City Manager Lead Department: City Clerk This was heard by the City Council on December 13, 2021 for a first reading and was approved 6-0, Kou absent. No changes were made to the Ordinance; it is now before you for a second reading. Attachments: • Attachment8.a: Attachment A: Ordinance Reinstating 16.14.440 Procedures for Expedited Permitting Processing for Electric Vehicle Charging Systems City of Palo Alto Page 1 Packet Pg. 41 Not Yet Approved Ordinance No. Ordinance of the Council of the City of Palo Alto Restating Procedures For Expedited Permitting Processing For Electric Vehicle Charging Systems The City Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations. A. The State of California and the City of Palo Alto have consistently promoted and encouraged the use of fuel -efficient electric vehicles. B. The State of California recently adopted Assembly Bill 1236, which requires local agencies to adopt an ordinance that creates an expedited and streamlined permitting process for electric vehicle charging systems. C. Creation of an expedited, streamlined permitting process for electric vehicle charging stations would facilitate convenient charging of electric vehicles and help reduce the City's reliance on environmentally damaging fossil fuels. D. On June 27, 2017, the City Council adopted Ordinance 5415, creating an expedited permitting process for Electric Vehicle Charging Stations as Section 16.14.440 of the Palo Alto Municipal Code. E. The provisions adopted by Ordinance 5415 were inadvertently omitted from subsequent ordinances amending Chapter 16.14 of the Palo Alto Municipal Code. The City Council now wishes to correct this omission. SECTION 2. Section 16.14.440 of Chapter 16.14 (California Green Building Standards Code) of the Palo Alto Municipal Code is hereby added to read: 16.14.440. Expedited Permitting Process for Electric Vehicle Charging Stations (a) Definitions (1) "Electric vehicle charging station" or "charging station" means any level of electric vehicle supply equipment station that is designed and built in compliance with Article 625 of the California Electrical Code, as it reads on the effective date of this Chapter, and delivers electricity from a source outside an electric vehicle into a plug-in electric vehicle. (2) "Specific, adverse impact" means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, and written public health 0160059_20211130_ay16 Packet Pg. '142' Not Yet Approved or safety standards, policies, or conditions as they existed on the date the application was deemed complete. (3) "Electronic submittal" means the utilization of one or more of the following: i. Electronic mail or email. ii. The internet. iii. Facsimile. (b) Expedited Permitting Process. Consistent with Government Code Section 65850.7, the Chief Building Official shall implement an expedited, streamlined permitting process for electric vehicle charging stations, and adopt a checklist of all requirements with which electric vehicle charging stations shall comply with in order to be eligible for expedited review. The expedited, streamlined permitting process and checklist may refer to the recommendations contained in the most current version of the "Plug -In Electric Vehicle Infrastructure Permitting Checklist" of the "Zero -Emission Vehicles in California: Community Readiness Guidebook" as published by the Governor's Office of Planning and Research. The City's adopted checklist shall be published on the City's website. (c) Permit Application Processing (1) Prior to submitting an application for processing, the applicant shall verify that the installation of an electric vehicle charging station will not have specific, adverse impact to public health and safety and building occupants. Verification by the applicant includes but is not limited to: electrical system capacity and loads; electrical system wiring, bonding and overcurrent protection; building infrastructure affected by charging station equipment and associated conduits; areas of charging station equipment and vehicle parking. (2) A permit application that satisfies the information requirements in the City's adopted checklist shall be deemed complete and be promptly processed. Upon confirmation by the Chief Building Official that the permit application and supporting documents meets the requirements of the City adopted checklist, and is consistent with all applicable laws and health and safety standards, the Chief Building Official shall, consistent with Government Code Section 65850.7, approve the application and issue all necessary permits. Such approval does not authorize an applicant to energize or utilize the electric vehicle charging station until approval is granted by the City. If the Chief Building Official determines that the permit application is incomplete, he or she shall issue a written correction notice to the applicant, detailing all deficiencies in the application and any additional information required to be eligible for expedited permit issuance. 0160059_20211130_ay16 Packet Pg. 14' a Not Yet Approved (3) The Chief Building Official shall not condition the approval for any electric vehicle charging station permit on the approval of such a system by an association, as that term is defined by Civil Code Section 4080. (4) Permit applications under this section may be submitted electronically, including electronic signatures on all forms, applications, and other documentation. (d) Technical Review. It is the intent of this section to encourage the installation of electric vehicle charging stations by removing obstacles to permitting for charging stations so long as the action does not supersede the Chief Building Official's authority to address higher priority life -safety situations. If the Chief Building Official makes a finding based on substantial evidence that the electric vehicle charging station could have a specific adverse impact upon the public health or safety, as defined in this section, the City may require the applicant to apply for a use permit. SECTION 3. Severability. If any provision, clause, sentence or paragraph of this ordinance, or the application to any person or circumstances, shall be held invalid, such invalidity shall not affect the other provisions of this Ordinance which can be given effect without the invalid provision or application and, to this end, the provisions of this Ordinance are hereby declared to be severable. SECTION 4. CEQA. The City Council finds that this Ordinance falls under the California Environmental Quality Act (CEQA) exemption found in Title 14 California Code of Regulations Section 15061(b)(3) because it can be seen with certainty that there is no possibility it will have a significant negative effect on the environment. /I /I /I /I /I /I /I /I 0160059_20211130_ay16 Packet Pg. 144'' a Not Yet Approved SECTION 5. Effective Date. This ordinance shall be effective on the thirty-first date after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST: APPROVED: City Clerk Mayor APPROVED AS TO FORM: APPROVED: Assistant City Attorney City Manager Director of Planning and Development Services 0160059_20211130_ay16 Packet Pg. 14' City of Palo Alto (ID # 13892) City Council Staff Report Meeting Date: 1/10/2022 Title: SECOND READING: Adoption of a Park Improvement Ordinance for Renovations at Cameron Park (FIRST READING: February 8, 2021 PASSED: 7-0) From: City Manager Lead Department: City Clerk This was heard by the City Council on February 8, 2021 for a first reading and was approved 7-0. No changes were made to the Ordinance; it is now before you for a second reading. Attachments: • Attachment9.a: Attachment A: Ordinance PIO Cameron Park City of Palo Alto Page 1 Packet Pg. 46 9 *NOT YET ADOPTED* Ordinance No. Ordinance of the Council of the City of Palo Alto Approving and Adopting a Plan for Facility Improvements at Cameron Park The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Findings and Improvements. The City Council finds and declares that: (a) Article VIII of the Charter of the City of Palo Alto and section 22.08.005 of the Palo Alto Municipal Code require that, before any substantial building, construction, reconstruction or development is commenced or approved, upon or with respect to any land held by the City for park purposes, the Council shall first cause to be prepared and by ordinance approve and adopt a plan therefor. (b) Cameron Park (the "Park") is dedicated to park purposes. (See Municipal Code section 22.08.030) (c) The City intends to authorize the renovation of various facilities at Cameron Park. (d) The plan of improvements shall comprise as follows: (1) Remove and replace existing toddler playground with a playground spanning the age of toddlers through children age five and above; (2) Connect two separate walkways to provide an accessible path to the playground; (3) Install small picnic tables for leisure use; (4) Replace or install site furnishings such as seating benches, trash receptacles, and drinking fountain; (5) Plant a tree near the playground; (6) Install bocce ball court and/or horseshoe court (if budget allows); and (7) Install a community garden (if budget allows). (e) Exhibit A depicts the expected implementation of the plan of improvements. (f) The plan of improvements described above is consistent with park, playground, recreation, and conservation purposes. (g) The City Council desires to approve the plan of improvements described above. 1 21120201222ts24 Packet Pg. '147: 9 *NOT YET ADOPTED* SECTION 2. The City Council hereby approves the plan of improvements in the Park described in this Ordinance. SECTION 3. The City Council finds that this ordinance falls under the California Environmental Quality Act (CEQA) exemptions found in Title 14 California Code of Regulations Section 15301 (Existing Facilities) and Section 15303 (New Construction of Small Facilities or Structures). SECTION 4. This ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: Deputy City Attorney City Manager Director of Community Services Director of Administrative Services 2 21120201222ts24 Packet Pg. 14 9;a *NOT YET ADOPTED* Exhibit A Proposed Updated Renovation Plan Renovation Scope 1. Replace existing playground 2. Connect walkway through the park 3. Add picnic tables 4. Replace site furnishing • Benches • Drinking Fountain • Trash receptacles 5. Tree Planting & Irrigation Bid Alternates A. Bocce/Horse Shoe B. Community Garden (6' x 10' Plotsl Proposed Ca on Park Layou T Y 0 LL PALO ALTO 3 211 20201222ts 24 Packet Pg. 14 0 City of Palo Alto (ID # 13637) „,T City Council Staff Report Report Type: Action Items Meeting Date: 1/10/2022 Summary Title: NVCAP Concept Plan Review Title: PUBLIC HEARING: Staff Recommend the City Council Review the North Ventura Coordinated Area Plan (NVCAP) Preferred Alternative, Take Public Comment, and Endorse the Preferred Alternative. From: City Manager Lead Department: Planning and Development Services Recommendation: Staff recommends that Council review and confirm direction for the preferred plan for the North Ventura Coordinated Area Plan (NVCAP). Executive Summary: On September 20, 2021, the City Council reviewed draft NVCAP alternative concepts, components of the different alternatives, the vision of the Working Group, and Council adopted goals for the NVCAP to select a preferred alternative. The Council, in their motion, included direction on 12 items for development in the preferred concept plan. This report describes the Council motion and how the motion affects the preferred plan selection. Staff seeks clarification and confirmation of those items, and ultimately Council's endorsement of the preferred plan concepts. Once the preferred plan is confirmed, the City's consultant will begin work on the draft plan and California Environmental Quality Act (CEQA) analysis. When completed, the draft plan and environmental review will be presented to the Planning and Transportation Commission (PTC) for recommendation and the Council for adoption. City of Palo Alto Page 1 Packet Pg. 50 0 Background: On September 20, 2021, City staff presented an overview of the NVCAP and a set of project alternatives to the City Council.' This included the breakdown of the various components that made up the alternatives. This approach allowed for mixing and matching different elements from each of the three project alternatives to form the preferred plan that reflects Council's interests. Following discussion regarding the various components of the alternatives and the objectives, the Council adopted the following motion2 verbatim for the NVCAP preferred plan: A. For Housing, to follow Alternative 1 plus going to 50 -foot height in designated areas; B. For Office, to follow Alternative 1 and evaluate the need for amortization of some office uses; C. For Retail, incentivizing retail through parking requirements and other ways to encourage (or require) some ground floor retail on El Camino Real and Park Blvd.; D. For Park and Open Space, focus on a naturalized creek, Alternative 1 for other buffers, parks, bike paths, and pursue opportunities for park space in the plan area; E. Maintain a maximum 50 -foot height limit with exception for 100% affordable housing, and consider other incentives for affordable housing; F. Allow higher density housing on the two largest properties in the NVCAP; G. Adaptive reuse of the historic structures subject to CEQA; H. Request staff to return with a recommendation on residential parking requirements based on the existing Fehr & Peers study and other context -based conditions; I. Commercial parking use a blended rate of one per 250 square feet; J. Staff to minimize additional expenditures needed to complete the NVCAP; K. Request staff to return with a researched revision or set of alternatives for jobs created per 1,000 square feet of office; and L. Direct staff to engage with the large property owners in order to meet the goals of this motion. The motion represented a milestone in the NVCAP process and starting point for confirming a preferred plan. On October 25, 2021, the City Council also considered a zoning code interpretation regarding the property generally referred to as 340 Portage; one of the larger parcels in the NVCAP plan area. Council postponed its consideration of the zoning interpretation related to the property but directed staff to begin conversations with representatives of the Sobrato Organization for 1h s; wuvvu.cit of aloalto.or files assets public/agendas-minutes-reports/agendas-rninutesicity-council- agendas-minutes/2021/09-september/20210920/2©210920pccr-amended-ga.pdf 2 Passed 5-2 for parts B, E, 1 & K and passed 6-1 for parts A, C, D, F -H & J) City of Palo Alto Page 2 Packet Pg. 0 the purpose of exploring a possible negotiated agreement regarding the future development of the site.3 While that effort is anticipated to be aligned with Council's overall direction regarding NVCAP, the results of that effort are ongoing and not addressed in this report. The Council will receive an update on the ongoing conversations in the first quarter of 2022. Discussion: The discussion below outlines a preferred plan alternative based on the Council's adopted motion. Staff wants to ensure that before preparing the preferred plan and evaluating the project consistent with CEQA, that we understand the direction from Council and receive an endorsement of the preferred plan. Additionally, this report identifies opportunities and constraints presented by aspects of the motion, where additional discussion is warranted for further refinement. Figure 1 and Attachment A (enlarged map) illustrate the draft preferred alternative. 3 October 25, 2021 Council Motion: A. Postpone formal interpretation of Palo Alto Municipal Code (PAMC) section 18.70.070(b)(2)(E) for four months, and; B. Direct Staff to begin conversations with representatives of the Sobrato Organization, possibly involving a Council ad hoc committee, and return to the Council within that same time period with a recommendation on whether or not to continue discussion on a possible negotiated agreement with the property owner for the future redevelopment of the property located at 3200 Park/340 Portage/Olive Avenue. City of Palo Alto Page 3 Packet Pg. 152' 10 Figure 1: Draft Preferred Plan Draft Preferred Plan Alternative Ground Floor Retail Encouraged 395 Page Mill Rd, Retain existing office building and uses Allow multifamily residential Allow op to 50 It vs 555. today Allow upto 120 du/ac vs, 30 du(ac today Increase FAR us. 0.4 today Retain existing mature trees and blow/ale Retain Office/ Industrial Designation Duplexes Rezone to 5-2 Area of Stability No change from current standards Residential/Retail Mixed Use Corridor Park Blvd, Office /Light Industrial Office/Industrial Consider amortizing existing uses to allow residential, opportunity for creek path extension and Retail continuation of RR adjacent bike path Higher Density Mixed Use Creek Restoration & New Park would require city bond or tower Density Mixed Use other type of public funds Higher Density Residential Use - Lower Density Residential Use Park Open Space(Plaz Ground Floor Retail Required Allow additional 5 ft of heigln with ground -floor retell (55 ft( on ECR„ Upto 70 ft. for 000008414 340 Portage Retain cannery building Consider amortizing RB0 uses Expand residential and retail uses Consider height increase for adaptive reuse Allow muttl-family residential uses up to 35' on surface parking Creative Arts Preserve Ash office building Encourage creative arts uses, such as galleries, iive(work, artist studios Mixed District Office &commercial remain until no longer in use; then converts to residential w( optional ground floor mail Decrease height vs. existing zoning, but increase altowabte FAR Allow additional 5 ft.nf height with ground -floor retail (55 ft) on 0150; up to 70ft. for 10004 OMR The tables below provide summary statistics for the draft preferred alternative. Table 1 estimates the number of housing units, commercial square footage, and park and open space area that could be generated by the alternative. The "realistic" buildout potential assumes redevelopment of a portion of "Tier 1" opportunity sites, which represents larger underutilized sites as described in previous reports. Table 1 reports the population, jobs, and other metrics generated as a result of the realistic potential buildout. City of Palo Alto Page 4 10 Table 1: Potential Development (Build Out Scenario if Plan is Realized) AND USE ', EXISTING Housing Units - Maximum Potential 142 units PREFERRED TERNATIvE 1,380 units Housing Units - Realistic Potential 142 units 670 units Office Commercial (sq. ft.) 744,000 466,000 Retail Commercial (sq. ft.) 111,200 103,700 Parks and Open Space (acres) (Realistic to Maximum Buildout) 0 2.0 to 5.2 # of Potential Redevelopment Sites (Range = Realistic to Maximum Sites Turning Over) 11 to 21 Source: Santa Clara County Assessor's Office Data, Realquest.com Data City of Palo Alto GIST Data, Accela Data, and City of Palo Alto, Planning and Development Services Staff. Table 2: Metrics Based on Realistic Potential Below -Market Rate Housing Units (assumes 15% of total)1 Residential Population2 Office Jobs3 Retail Jobs3 Housing Units Needed to Support New Jobs Parks and Open Space (acres/1,000 new residents) (Realistic to Maximum Buildout) $n ALTERNATIVE 340 1,630 2,460 200 0 1,610 160 30 1.6 to 1.7 "The City requires new for -sale units to locate BMR units on -site; new rental housing typically pays an impact fee only. The current inclusionary requirement for ownership units income restricts 1/3rd of the units to 120% AMI and 2/3rds of the restricted units to 100% AMI. 'Assumes vacancy rate of 5% and existing household size of 2.55 persons/unit. 'Based on VTA Congestion Management Program job per square foot ratios 1.23 persons/household, sourced from 2014-2018 American Community Survey 5 -Year Estimates. Source: 2014-2018 American Community Survey 5 -Year Estimates, City of Palo Alto GIST Data, Accela Data, and City of Palo Alto Planning and Development Services. The section below discusses thematic items that are the building blocks for selection of a preferred plan. Each item addresses a specific topic that is relevant to one or more motion items by the City Council. At the end of each item are a set of recommendations for the Council to consider. Two items of the motion —residential parking and job ratios —were requests for staff to return with additional information. City of Palo Alto Page 5 Packet Pg. 154 0 Housing and Housing Types: Transition commercial uses to residential and residential mixed uses. As in Alternative #1, allow low and higher density on the two largest project sites (395 Page Mill Road and 340 Portage Avenue) and the southern end of El Camino Real. Heights up to 50 feet would be permitted (55 feet where ground -floor retail; see Items 6 & 7). Housing types may include four to five story mid -rise residential/mixed-use development in these locations and up to 35-foot/3-story townhome development adjacent to existing lower density residential uses. (Motion Items A, E & F) The draft preferred plan proposes a "realistic" development potential for 530 additional residential dwelling units within the plan area or about 670 dwelling units in total. All existing zoning districts except for the General Manufacturing (GM) district permit housing within the plan area. Notably, at 340 Portage there are tradeoffs to determine between the desire for a creek amenity, adaptive reuse, and new residential development built on existing surface parking lots —it will be difficult to achieve all three at the densities described in this item. Based on existing zoning standards, the maximum height for housing projects in the NVCAP would generally range between 35 and 50 feet. For Neighborhood Commercial (CN) and Service Commercial (CS) property, proximity to a residential district other than High Density Multiple - Family Residential district (RM-40) or a Planned Community (PC) zone would require a lower height. Based on the existing development standards, most of the plan area would be subject to a 35 -foot height limit, except for properties located near El Camino Real/Acacia, El Camino Real/Portage and El Camino Real/Lambert intersections. Staff recommends that first floor retail spaces have a minimum 15 -foot ceiling height, which is ideal for retailers. Implementing this requirement would affect the overall height of residential mixed -use buildings. While at 35 feet, ground floor retail and two upper of floors of residential are possible, it creates a cookie -cutter building form and lacks architecture variation. Local architects have indicated that additional height up to 40 feet for three-story residential mixed - use buildings and 55 feet for five -story residential mixed -use buildings allowed for the necessary space for required elements such as mechanical, electrical, plumbing and fire sprinklers to meet building codes without resorting to eliminating an entire floor. In addition, the extra height allowed for more architectural expressions with parapets and cornices. Staff would anticipate that objective standards would control the design of the rooftops of the buildings. All residential mixed -use projects with ground -floor commercial space with residential above the retail space should be allowed an additional five feet in height to accommodate a taller first floor ceiling, accommodation of required code elements and provisions for architectural design quality. Based on the recommended building heights for the plan, it is anticipated that new development could result in low to mid -rise buildings that include townhouses, flat -style condos, apartments and mixed -use with commercial on the ground floor typologies. City of Palo Alto Page 6 Packet Pg. 10 Town homes Low -Rise Mock + Neighborl'ood Serving Commercial Low -Rise Greenway These typologies were developed by the NVCAP project consultants, Perkins & Will and Strategic Economics, for the preliminary alternatives analysis. They identify the types, heights, densities of residential and mixed use typologies that are feasible and can be expected within the planning area. As recommended in the Council's motion, the plan should allow for higher density housing on the largest properties (395 Page Mill Road and 340 Portage Avenue —Items 6 & 7). As shown in the Low -Rise Block typologies shown above, increase height limits to 50 feet to allow for 4-5 story buildings. At 340 Portage Ave., this 4- to 5 -story typology will likely not be feasible if the cannery building is retained for adaptive reuse. To accommodate ground -floor retail, staff recommends an additional five feet (55 feet total) to allow adequate ground -floor ceiling height of approximately 15 feet, while still accommodating four floors of residential development above the ground floor. As a voluntary program, when property owners request additional height and density allowance, these large parcels would be required to provide park dedication, as discussed below. There are portions of the plan area along El Camino Real restricted to 35 feet because of their adjacency to lower density residential districts. To accommodate ground -floor retail, staff recommends an additional five feet (40 feet total) to allow adequate ground floor ceiling height of approximately 15 feet, while still accommodating two floors of residential development above the ground floor. Building massing compatibility with surrounding lower density residential (Single Family Residential [R-1]) can be achieved through compliance with objective design standards that include techniques such as a partial step down in height and daylight planes. City of Palo Alto Page 7 Packet Pg. 156 0 Extending similar development standards such as those found in the housing incentive program (i.e., no density limit, no maximum lot coverage, and increased floor area ratio) should be considered for housing sites throughout the plan area to allow for additional flexibility in limiting site constraints. Staff seeks confirmation and direction based on these recommendations. Item 1 Recommendations: • Realistic development potential of 530 dwelling units. • Rezoning of properties to accommodate plan objectives. • Higher densities on largest properties (395 Page Mill & 340 Portage). • Require minimum 15 -foot first floor ceiling height for retail spaces. • Allow height up to 35 feet (applicable properties) and 50 feet. Allow additional height up to 40 (applicable properties) and 55 with ground -floor retail (minimum 15 -foot first floor ceiling height) as indicated on map exhibit with massing compatibility development standards to allow four stories of housing above retail space. • Height up to 55 feet for housing projects on interior of 395 Page Mill & 340 Portage sites with massing compatibility development standards. • Townhouses to mid -rise building typologies. 2. Below Market Rate Housing: Support the development of more affordable housing by creating an NVCAP Height and Density Bonus available to 100%, deed -restricted, below - market rate housing and 100% deed -restricted workforce housing. Previous staff reports have explored a range of other policy options to support affordable housing which will be incorporated into the NVCAP. These include inclusionary housing and impact fee requirements, public funding, and alternatives models such as land trusts. (Motion Item E) Generating affordable housing is one of the key drivers of the plan and is generally supported by all stakeholders and decision -makers alike. For the NVCAP, staff recommends the following components to support the below market rate housing program: City of Palo Alto Page 8 Packet Pg. 7 0 Bonuses: This involves creating a plan specific height and density program, available to 100% deed -restricted, below market rate housing and 100% deed -restricted workforce housing. The bonus allows such developments height up to 70 feet, above the 50 -foot maximum. The bonus is proposed along the southern stretch of El Camino Real and mid -block along Page Mill Road. The El Camino Real properties currently have no maximum on residential density, however, the property along Page Mill Road would need to have an extension of the housing incentive program or similar tool, where there is no limit to the maximum density, no limit to the lot coverage, and increases in the floor area ratio to 1.5:1. Inclusionary Housing: For -sale townhomes can likely support an increased inclusionary housing requirement, from 15 to 20%, based on Strategic Economics' analysis. However, apartments and condominiums are generally feasible at the 15% limit. The current plan and financial feasibility analysis assume the continuation of the existing assessment methods: for -sale units meet the inclusionary housing requirements on -site and rental units would pay an in -lieu fee. Staff seeks concurrence or direction on the below market rate housing program for the NVCAP. Item 2 Recommendation • Confirm options for encouraging and implementing a below market rate housing program (bonus program). • 20% inclusionary requirement for townhomes (ownership). 15% inclusionary for other housing types (ownership and rental). 3. Office and Amortization: Consistent with the Council's motion, office would follow Alternative 1 maintaining the current amount of office4 space and allowing for conversion to housing but without any timeline to abate the commercial use. The Council also directed staff to evaluate the need for amortizations of some office space. The need to amortize office uses depends on Council policy interests. Staff does not anticipate most property owners in the study area would voluntarily convert existing office space to a residential use Note that "office uses" as described herein include a range of employment classifications from the Zoning Ordinance including Administrative Office Services, Medical Office, Research & Development, General Business Office, Professional Office. These are the five categories of office use that are subject to the Annual Office Limit. 5 The process by which nonconforming uses and structures must be eliminated or made to conform to requirements of the current zoning regulations at the end of a certain period of time. This period of time, called the amortization period, allows the property owner a return on their investment in the property. City of Palo Alto Page 9 Packet Pg. 8 10 under the Alternative 1 housing policy as there is limited to no economic incentive to do so. To the extent Council wants to see more housing development in place of office in the NVCAP area, there would need to be significant adjustments to local zoning to allow taller, higher density housing or amortization of nonresidential uses, and potentially, a combination of the two. To the extent Council is interested in amortization — one approach would be to phase out nonresidential uses on currently zoned residential properties. This approach would apply to 340 Portage. As previously noted, a City Council Ad Hoc is meeting with property owner representatives and direction to amortize this specific site is premature pending the outcome of that discussion. Another approach would be to amortize the largest commercial office/R&D uses within the plan area to facilitate greater opportunity for housing development over a defined period of time. In addition to 340 Portage, this would also include 395 Page Mill Road. These two properties combined make up more than half of the total office area in the NVCAP boundary. Another similar approach is to establish a lower threshold to begin transitioning other nonresidential uses toward residential uses over time. Table 3 below summarizes those office spaces over 5,000 square feet in the plan area. The City Council could also take a more strategic approach and identify specific properties it would like to see transition to housing. Table 3: Office Uses Greater Than 5,000 Square Feet Address Zoning District Most Recent Use Office Square Footage 395 Page Mill Rd. ROLM (Research, Office and Limited Manufacturing) General Office 224,852 340 Portage Av. RM-30 (Multiple Family Residential) R&D/Warehouse 142,744 195 Page Mill Rd. GM (General Manufacturing) Mixed Use: Apartments/Offices 49,717 3101 Park Blvd. GM (General Manufacturing) General Office 40,000 3045 Park Blvd. GM (AD) (General Manufacturing with Automobile Dealership Combining District) Constructed in 2020. Unoccupied R&D space. 29,120 435/455 Portage Av. CS (Service Commercial) Research & Development 23,172 441 Page Mill Rd. CS (D)(Service Commercial with Site and Design Review) Mixed Use: Residential, unoccupied commercial 18,000 City of Palo Alto Page 10 Packet Pg. 159 10 Address Zoning District Most Recent Use Office Square Footage space 411 / 429 Acacia Av. CS (Service Commercial) General Office 12,067 3239 El Camino Real CS (Service Commercial) Mixed Use: Offices, Retail 8,288 3200 Ash St. CS (Service Commercial) General Office 7,900 290-300 Lambert Av. CS (Service Commercial) General Office 6,750 268 - 270 Lambert Av. CS (Service Commercial) General Office 6,228 412 Olive Av. GM (General Manufacturing) Office / Bank/ Clinic 5,693 Total 574,531 Source: Santa Clara County Assessors Office and City of Palo Alto, 2021. City of Palo Alto Page 11 Packet Pg. 160 10 Figure 2: Parcels with Office Uses Greater than 5,000 Square Feet NVCAP Office Use Sites (5,ti43© pus sgtt) To facilitate the conversion of office space, through the NVCAP process, the City could rezone parcels to prohibit office uses and identify alternative uses, such as a residential and commercial retail. Non -conforming spaces would have at least 15 years to amortize these uses, based existing amortization regulations in PAMC 18.70.070. Realistically, almost all sites will prepare and submit studies to request additional time to recoup investments. The City would likely wish to prepare its own studies and amortization schedules would need to be established on a case by case basis. As a result, amortization is likely to unfold over a 15 to 35+ year time frame. The City would need to identify funding for its own economic analyses of affected properties. Notably, amortization will be unpopular among most property owners. Previous economic analyses by Strategic Economics indicate the high lease values of office uses and the resulting high property values compared to other uses, including residential. Moreover, the two largest property owners have indicated they are interested in continuing office uses according to their City of Palo Alto Page 12 Packet Pg. 161 0 public comment letters at the September 20, 2021 City Council. Separately, a third property owner with multiple sites in the planning area has indicated to staff that they are not interested in reducing their R&D/office presence. However, they stated an interest in developing residential uses if they could maintain (rebuild) their existing commercial floor area. Item 3 Recommendations • Consider options for amortization, if desired: o Amortization by zoning district o Amortization by square footage threshold • If amortization is supported: o Rezone parcels to prohibit office uses and identify alternative uses such as residential, retail or retail like and public open space. o Non -conforming spaces would have at least 15-35 years to amortize office uses based on regulations contained in PAMC 18.70.070. When accounting for the age of construction, the amortization schedule is governed by the table within PAMC 18.70.070. o Sites with more recent improvements may prepare and submit studies to request additional time to recoup investments. 4. Retail Incentives: Allow ground floor commercial in all locations, focusing on key locations within the Plan area. Offer a five-foot bonus height for mixed -use projects with ground floor retail and three to four floors of residential above (between 40 and 55 feet) on the northern reach of Park Boulevard and the southern reach of El Camino Real to facilitate high -quality retail spaces and housing development. (Motion Item C) City Council Motion Item C recommended incentivizing retail through parking requirements and other ways to encourage or require ground floor retail along El Camino Real and Park Boulevard. For the greatest flexibility to locate retail, staff recommends allowing ground floor commercial in all locations (except the R-1 district). The plan also identifies ground floor retail along El Camino Real, and Park Boulevard. Additionally, staff recommends a five-foot bonus height to accommodate a minimum 15 -foot ground floor ceiling height for retail within mixed -use buildings with three or floor floors of residential above the retail space. Taller ceilings are ideal for successful retailers to City of Palo Alto Page 13 Packet Pg. 62 0 accommodate customer preferences to feel less confined during a shopping experience. Having taller ceilings for the ground floor is also a critical part of what makes a building feel comfortable for pedestrians on the adjacent sidewalk. This would mean mixed -use buildings could have heights ranging between 40 and 55 feet (three to five stories). See Item #1 for further discussion regarding building form. New housing units can support approximately 15 square feet of retail per housing unit (assuming an internal capture rate of 25% of shopping within the plan area).6 Therefore, the 530 new housing units anticipated over the 20 -year plan horizon could support 7,500 square feet of retail/retail like development, as previously presented. This equates to four to eight retail/retail like businesses within the plan area and is likely not enough retail floor area to generate synergies between uses or vibrancy in the neighborhood. At these levels, ground floor retail tends to be a "loss leader" since it does not generate revenues above development costs. The five-foot bonus would also allow a project to still develop four stories of residential development, above the ground -floor, which would improve feasibility of providing retail as an amenity (a loss leader) instead of as a revenue generator. To further incentivize retail or retail like uses, the first 1,500 square feet of retail space could be exempted from vehicle parking requirements. This is already in place for ground -floor retail in residential mixed -use developments in the Downtown Commercial (CD -C) zone, Community Commercial Subdistrict (CC(2)) zone, on CN and CS zoned sites abutting El Camino Real, and on CS zoned sites abutting San Antonio Road between Middlefield Road and East Charleston Road. Within the NVCAP, this is already applicable along El Camino Real properties. Allowing this exemption for retail uses regardless of whether the retail is within a building containing residential or confined to the ground -floor would be an expansion of the current exemption. This action could further spur retail development. Staff seeks confirmation of this approach. Other ways to incentivize are to consider fee reductions or fee waivers and/or reduced review times for building permits for qualified retail projects such as local businesses or other identified businesses. These actions may reduce a barrier to entry for smaller businesses. Item 4 Recommendations: • Allow retail in all zoning locations except for R-1. • Require retail in select areas as indicated on map (northern portion of Park Boulevard 6 According to Strategic Economics Draft Plan Alternatives Presentation: Retail Demand Analysis, December 27, 2019. City of Palo Alto Page 14 Packet Pg. 6 0 and El Camino Real). The existing Retail Preservation Ordinance (PAMC 18.40.180 still applies where applicable. • Require a minimium 15 -foot ceiling height for the ground floor retail space for residential mixed use buildings. Provide a five foot bonus height for residential mixed - use buildings that provide ground floor retail and residential floors above. • The first 1,500 square feet of retail uses shall not be counted toward the vehicle parking requirement. • Consider fee reductions, fee waivers and/or reduced review times for building permits for qualified retail project such as local businesses. 5. Open Space: Accommodate (1) new public parks, and (2) other kinds of public open spaces, such as landscape buffers, plazas, and bike/ped paths, including woonerfs. Pursue several strategies for public open space development including land dedication requirements, incentives for publicly-accesible open spaces, impacts fees, public subsidy, easements on private property to support naturalization of Matedero Creek and pedestrian and bicycle connections, including woonerfs and other pedestrian/bike paths. This menu of options approach can provide options for developers and property owners while providing a range of public open spaces that support livability. (Motion Item D) The Council motion regarding public open space focused on a naturalizing Matadero Creek and then pursuing other opportunities for open space, including parks, landscape buffers, and bike paths. Given the minimal amount of development that can be expected under this preferred plan, the City will need to pursue several strategies and public initiatives to generate public open space in the planning area. Open Space Program The draft preferred plan distinguishes between new public parks and other types of public open spaces, including a linear park along Matadero Creek. Under these conditions, approximately 2.0 to 5.2 acres of parkland could be developed, under the realistic and maximum buildout scenarios, respectively. This equates to 1.6 acres/1,000 residents to 1.7 acres/1,000 residents, under realistic and maximum buildout, respectively.' This range does not meet the 4 acres/1,000 residents aspired to in the Comprehensive Plan. The maximum buildout open space concept is illustrated in Figure 3. Figures 1 and 3 show a best -case scenario (the maximum buildout scenario) for how to generate public open spaces. City of Palo Alto Page 15 Packet Pg. 164 10 Figure 3. Public Open Space Concept Open Space Concept Creek Amenity & Trail Maintain trees & landscaped buffer Pedestrian & Bicycle Connection Park Creek Amenity Creek Path Wear ParkMloonerf Landscape Setback/Buffer Ground Level Open Space Ground -Level Open Space Types of uses. Plazas, outdoor seating, landscaped setback m'eas, other landscaping Public Parks. Public parks are attainable through City acquisition or requirements for land dedication. The City could acquire parcels to turn into public parks. However, this is an expensive proposition based on land costs. Developers who develop public open space within their project sites could be exempt from paying park impact fees. Additionally, staff recommends that the NVCAP include a policy that enables impact fees collected within the planning area to be used with %-mile of the planning area. The draft preferred alternative is unlikely to generate substantial park impact fees; therefore, additional public subsidy (e.g., bond funds, CIP) will be required to fund acquisition. The Subdivision Ordinance (PAMC Title 21) currently requires that subdivisions with 50+ units/lots dedicate open space. The 50+ unit threshold is derived from state law, which permits only the collection of in -lieu fees for subdivisions of 50 or fewer units. This ordinance could facilitate new parks if the largest properties redevelop with a subdivision (i.e, for sale units). However, there is also an option for projects that are subject to land dedication to pay an in - lieu fee that meet certain criteria. The City could explore removing the option of in -lieu fees for large subdivisions. Notably, amendments to the Subdivision Ordinance would apply citywide, not just in the NVCAP planning area. City of Palo Alto Page 16 Packet Pg. 16 0 The NVCAP could include a voluntary program for parcels over five acres (or a similarly large threshold) to dedicate land for public park (or privately maintain publicly accessible open space) when the property owner requests height and density increases outlined in Item 1. This would provide a voluntary way to achieve parkland for rental developments. At 340 Portage Avenue, 30% parkland dedication could generate 4.2 acres of parkland, including a linear park and trail along Matadero Creek, a woonerf on the privately -owned section of Portage Avenue, and a 2 - acre public park adjacent to Matedero Creek, as shown in Figure 3. At 395 Page Mill Rd., a 10% parkland dedication could include retetion of the mature trees and bioswale along Olive Avenue. Additional parkland dedication, for example up to 30%, to allow for a large public park, could be achievable with more substantial repositioning of the office building parking garage, and surface parking lot. Notably, under the proposed land use plan, redevelopment is unlikely in the near term and these parks may not materialize. However, aside from site acquistion for public park, this is the strategy that can generate larger contiguous green open spaces. Other Open Spaces. Other open space areas, such as woonerfs/bike paths and other publicly accessible open space areas and plazas, could augment larger public parks: • Matadero Creek: The Council's motion D focuses on naturalization of Matadero Creek. Five concepts for naturalization of the creek are included in the Matadero Creek Conceptual Alternative Analysis'. The preferred plan includes Concept 3. Naturalization of the creek would entail the demolition and removal of the existing U-shaped concrete flood wall, installation of an earthen channel bottom, riparian plantings, access for maintenance and recreation and flood walls to mitigated flood risk. Three of the concepts include integration of the creek with Boulware Park. Concept 1 and its alternative would expand the channel corridor to the extent of the existing Valley Water easement (60 feet), which is double the existing 30 -foot U-shaped concrete channel. Concept 2 and its alternative would expand the channel corridor to 85 feet and include increased angled bank on one side. The area available for riparian plantings, creative landscape architecture design and recreation access would be increased along the modified left bank slope as well as across the channel bottom within the existing right- of-way. Concept 3 would expand the channel corridor to 100 feet. The area available for riparian $ Matadero Creek Conceptual Alternative Analysis, WRA, Inc. September 2020 City of Palo Alto Page 17 Packet Pg. 6 10 plantings, creative landscape architecture design and recreation access would be increased along the margin of the low elevation channel bottom adjacent to the inset geomorphic channel. Concept 3 appears to mostly align with the Council's motion. The Council may decide that the other concepts are better options. Concept 3 naturalization option would likely require a combination of a City -initiated bond effort, expanded easements, and dedication of private land. At 340 Portage, the City could seek to widen the existing creek easement as well as require at least a portion of the parkland dedication to be adjacent to Matadero Creek to create a complementary park space. Along the south side of the creek, where there are multiple owners, the City could pursue individual easements, that would "spring" into effect as properties redevelop, for a southern creek trail. The full naturalization option requires widening the flood channel to at least 100 feet from Park Boulevard to Chestnut Avenue and replacement of the Lambert Avenue bridge to accommodate a 100 -foot span. The required land would decrease land available for housing development. This would also require subdivision of the 340 Portage parcel and acquisition of the resulting parcel, eminent domain, or willing partnership to naturalize this portion of the creek. This concept would allow for planting on the concrete retaining walls, new maintenance access ramps and pedestrian pathways for access and recreation. CITY OF PALO ALTO MATADERO CREEK RE -NATURALIZATION PALO ALTO, CALIFORNIA CONCEPT 3 PLAN VIEW LEGEND ROCK VANE vW EASEMENT PLANTINGS ..- FL ODWALL CREEK CENTERLINE t'L#ri#TA&EP WM1 NVCAP BOUNDARY €LUMEEXTEST City of Palo Alto Page 18 Packet Pg. 167 0 FLOOD WALL (T'r P PLAT TABLE C) IC.RETE RETAII ING °a ALL P.}x.. ROW MAINTENANCE ACCESS Concept 3 in the Matadero Creek Conceptual Alternative Analysis, WRA, Inc. September 2020 • Woonerf/Bike Paths: At 340 Portage, require use of the public access easement (the eastern segment of Portage Avenue) as a woonerf9. Explore rezoning of GM -zoned sites between Park Boulevard and the railroad tracks to include space for a bike path along the tracks and to connect to a future pedestrian/bike railroad crossing. Pursue a ped/bike path between Olive and Acacia Avenues, in coordination with private properties owners, to improve connectivity. City -initiated projects may be required to achieve other woonerfs and bike paths. • Other Publicly -Accessible Open Spaces/Plaza/"POPOS": Require publicly -accessible open space for all other projects on sites in exchange for higher floor area and height limits to generate landscaped buffers and plazas. This could be in the form of privately -owned public open space ("POPOS") which are common in San Francisco, and could be assessed on a similar square foot basis as private or common open space requirements. Sites are visibly signed and publicly accessible during daytime hours, but maintained and operated by the private developer. One pitfall of this strategy is that open spaces will likely be small, proportional to the development site, and not contiguous. Item 5 Recommendations: • Plan for naturalized creek implementation based on Concept 3. • Pursue other types of open space, including linear parks, ped/bike paths and woonerfs, plazas, and landscape buffers. • Enable impact fees collected within the planning area to be used with %-mile of the planning area. • Modify Subdivision Ordinance to require land dedication for projects with a minimum 9 Woonerf is a Dutch planning concept which means "living street". This street model of shared space, low -speed limits and traffic calming was first implemented in the Netherlands and Belgium. City of Palo Alto Page 19 Packet Pg. 168 0 of 30 lots/units (from 50 lots/units, currently). This amendment would apply citywide. • As a voluntary program when property owners of project sites over five acres request height and density increases up to 50-55 feet described herein, require public parkland dedication. 6. 340 Portage Avenue Housing & Cannery Adaptive Reuse: The preferred plan anticipates maintaining the current amount of office space and transitioning commercial space to housing over time. No new office space would be allowed once former office space is discontinued and housing established consistent with the underlying residential zoning. The preferred plan accommodates new housing primarily through adaptive reuse, as specified in Item 1. Additions to the historic building could be considered to allow taller heights, above 35 feet, and more density. In addition to adaptive reuse, townhome development with approximately 35 -foot maximum heights could be built on the remaining narrow surface parking areas. Building massing compatibility with surrounding lower density residential (R- 1) can be achieved through compliance with objective design standards that include techniques such as a partial step down in height and daylight planes. Retention of the Ash potentially historic building for creative arts uses, such as galleries, artist studios, and live/work. The site is an irregularly shaped 12.5 -acre parcel between Park Boulevard and El Camino Real. What appears to be one large building at 340 Portage Avenue is composed of approximately ten buildings that were constructed at various times between 1918 and 1949. The building is surrounded by a narrow parking lot to the northwest and a larger parking lot to the southeast. The rectangular former cannery building features walls that are concrete, corrugated metals or wood siding, with a variety of roof shapes. Significant renovation would be required to reuse the buildings as residential units, with code -compliant openings, egress, structural columns, and building systems to meet Building Code requirements. As one the larger parcels in the NVCAP, 340 Portage Avenue represents opportunity for new development. However, the property also contains constraints such as the former cannery and office building (historically eligible) and the proposed SB330 application for 91 townhouses. On October 25th, the City Council voted 6-1 to engage the property owner in a conversation about a possible negotiated agreement for redevelopment of this property. A City Council ad hoc committee has been formed and includes Councilmember Lydia Kou and Mayor Tom DuBois. The outcome of a future Council -endorsed negotiated agreement may alter the NVCAP planning effort specifically as it relates to this property and generally the NVCAP project area. The recommendations and direction sought in this report do not take into consideration a possible negotiated outcome. City of Palo Alto Page 20 Packet Pg. 69 0 If a negotiated outcome is not achieved, the City could continue to advance its interests to encourage more housing at this location through amortization or other policy incentives to support adaptive reuse of the cannery building. However, interest to support a naturalized creek and expanded open space (Motion Reference D), retention of the historically eligible cannery building and Ash building (Motion Reference G) and allowing higher density housing (Motion Reference F) will require prioritization as the planning process continues. Item 6 Recommendations: • Transition office use on site including considering amortization (See Item 3) • Property owner to explore adaptive reuse of cannery building as residential and Ash office building for creative arts • Allow residential and mixed -use buildings with heights up to 55 feet on the interior • Accommodate open space concepts (See Item 5) • Consider tradeoffs and desire for public open space land dedication/creek amenity, adaptive reuse of the cannery building, and new multifamily housing 7. 395 Page Mill Road: The preferred plan for the site maintains current office space, however, does not allow expansion of any office space. The Plan accommodates new housing as specified in Item 1, while retaining the existing office building. Office uses could be amortized, as specified in Item 3 to acelerate transition to housing. Building heights increase from 35 feet (existing) to 50 feet; allow up to 55 feet in height for housing projects on the interior of the site; density increase above 30 du/ac to facilitate four to five story mid -rise development. Property owners have expressed interest in redevelopment and housing production only if office uses are maintained and expanded. (Motion Items F and L) As one of the larger properties in the NVCAP, 395 Page Mill Road represents opportunity for new development. However, the site also includes constraints such as the existing three-story office building and parking garage constructed in 2000. The site is a 9.87 -acre parcel bound by Park Boulevard, Page Mill Road, Ash Street, and Olive Avenue. The site includes a 224,852 square foot, three-story office building, a large surface parking lot, and a smaller two -level parking garage. The site includes a large linear vegetated City of Palo Alto Page 21 Packet Pg. 70 0 area along Olive Avenue and Ash Street that serves as a landscaped buffer for the adjacent low - density residential uses across from the property. Currently, the building consists of office users. The preferred plan assumes the current office space on site would be maintained with no expansion of office space. The remainder of the site could transition to housing with ground floor retail over time. Potential development on the site appears readily possible on the western portion of the surface parking lot. Staff recommends permitting housing buildings up to 50 feet in height with portions on the interior of the site having buildings allowed up to 55 feet. At the Page Mill Road/Park Boulevard intersection, the building could also be up to 55 feet accommodating ground -floor retail. Building massing compatibility with surrounding lower density residential (R-1) can be achieved through compliance with objective design standards that include techniques such as a partial step down in height and daylight planes. The property owner presented a concept for redevelopment of the site at the September 20, 2021 Council meeting. This concept expanded the office use, added housing units, and a public park. However, any option to amortize office space and not allow expansion of office would unlikely lead to redevelopment of the site in the near -term. Item 7 Recommendations: • Maintain current office space with no expansion of office space. • Allow residential and mixed -use buildings with heights up to 55 feet on the interior and at the intersection of Page Mill Road/Park Boulevard. 8. Residential Parking Ratio: Based on the Fehr & Peers parking occupancy study, consider expressing the City's existing parking standards as a maximum instead of a minimum and allow reduced parking requirements in exhange for providing exceptional bicycle and transit incentives. (Motion Item H) The City engaged Fehr & Peers, a transportation consulting firm, to conduct a study of parking demand in multi -family rental developments in Palo Alto in 2017 and 2018. The study evaluated parking demand and support across nine developments including market rate, affordable, and senior housing located at varying distances to transit. None of the studied projects had unbundled parking, meaning that parking was included in the cost of the unit. Therefore, we can expect that tenants park on -site as long as parking is available. Still, to provide the most conservative scenario, the numbers below report peak City of Palo Alto Page 22 Packet Pg. 7 7' 10 demand (typically late night) for on -site and off -site parking. As a result, these numbers likely overestimate demand since they include on -street parking occupied by other residents or visitors on the block. For market rate projects, the study found a range of parking occupancy rates, between 0.58 and 0.97 spaces per bedroom, at peak occupancy. These rates fall within the City's required parking ratio of one space per studio/1-bedroom and two spaces per 2+ bedroom, especially since the market rate projects are primarily 1- and 2 -bedroom units, with just 3% 3 -bedroom units. Two of the three market -rate projects evaluated were well -below this threshold, at 0.58 and 0.69 spaces/bedroom, respectively.10 Photo Left: This bicycle storage room at multifamily housing development in Berkeley includes amenities and facilities that make biking an attractive and convenient travel choice: bike repair tools and a workspace, a vending machine with basic bike supplies like tubes and lights, a water fountain, ample secure bike storage, vibrant artwork, good lighting, and direct access to the sidewalk. Photo Right: Car sharing options are rapidly evolving beyond well-known local providers like Zipcar. For example, Envoy has partnered with multifamily housing developers/operators in San Francisco and Oakland to offer on - site shared electric vehicles for tenants' use. These findings suggest that a parking standard between 0.6 and 1.0 spaces per bedroom (capped at 2 -bedrooms) would be appropriate to accommodate peak demand. Given the location of the NVCAP planning area, within % mile of the California Avenue Caltrain Station and El Camino Real Santa Clara Valley Transportation Authority (VTA) bus lines, NVCAP is identified as a transit -oriented location in the Comprehensive Plan and is within a designated Planned Development Area, according to the Association of Bay Area Governments/Metropolitan Transportation Commission (ABAG/MTC). The Comprehensive Plan supports multi -modal access for the plan area, encouraging travel by bicycle, on foot, and by transit to reduce vehicle trips. The Council -adopted goals for the NVCAP and the Working Group vision for the NVCAP likewise support development of a neighborhood that has local services and infrastructure that support walking and biking. 10 Fehr & Peers, City of Palo Alto Multi -Family Residential Development (Rental) Parking Rate Study, August 2018. City of Palo Alto Page 23 Packet Pg. 172 0 The NVCAP could implement this transit -oriented vision, by coupling reduced parking standards with incentives for walking, biking and transit. For example, the NVCAP could establish the current parking requirements as a maximum instead of a minimum and create objective standards for allowed reductions, as shown in the text box below. Item 8 Recommendations: Maximum Parking Requirement • 1 space per studio/1-bedroom and two spaces per 2+ bedroom (existing standard) Minimum Parking Requirement • 0.5 space/unit; and • Exceptional Bicycle Parking: bicycle parking at one space/unit, with 10% large bike spaces (e.g., cargo bikes, bikes with trailers), 10% electric bike charging spaces, repair facilities, direct access to the street, etc.; and • On -Site Car Share (e.g., one designated car share space/50 units, 2/100+ units) • Free Transit Passes (e.g. one Caltrain GoPass or one CTA EcoPass per unit) As an alternative, if the Council prefers maintaining parking minimum requirements, then the Council could consider reducing the minimum parking requirement from 1 space per bedroom (up to 2 spaces per 2+ bedrooms) to 0.6 spaces/bedroom (still capped at 2 spaces), as suggested by the most conservative finding in the Fehr & Peers study findings. 9. Commercial Parking Ratio: Blended parking standard same as Downtown Palo Alto as one space per 250 square feet. Exempt first 1,500 square feet of retail from parking requirement. (Motion Item I) City Council Motion Item I recommended that the NVCAP follow the blended commercial use parking requirements for the Downtown University Parking District (one space per 250 square feet of commercial use). This will simplify parking requirements and allow commercial uses to change over time more readily without requiring additional parking to be developed, which could impede turnover. Any incentives for retail that reduce parking would be considered in addition to the standard. Item 9 Recommendation City of Palo Alto Page 24 Packet Pg. 7 0 Minimum parking requirement • All uses (except residential): One space per 250 square feet 10. Employment Density: Throughout the development of the NVCAP alternatives, staff has used Santa Clara Valley Transportation Authority's (VTA) employment density of 3.4 jobs/1,000 square feet of office. Based on review of other employment density figures throughout the Bay Area, it is recommended to continue using the VTA figure. (Motion Item K) City Council Motion K directed staff to return with a researched revision or set of alternatives for jobs created per 1,000 square feet of office (employment density for office). A concern was that the figure presented for employment density for office underestimated the number of jobs created and results in lower impact fees collected. Throughout the development of the NVCAP alternatives, the City has used the VTA Congestion Management Plan (CMP) annual monitoring and conformance report for the employment density. For commercial and industrial approvals, changes in square footage are used to estimate the number of jobs created or lost. Jobs are estimated by applying an employment density value (measured in jobs per 1,000 square feet) to the size of the site. Employment density values vary depending on the specific land use type. The appropriate employment density is multiplied by the square footage of each site to determine the number of estimated jobs. These job ratios are used in the countywide traffic model and therefore will also be used in the NVCAP trip generation analysis. Table 4 describes the density values and land use categories. Table 4: VTA Commercial and Industrial Employment Densities" Density (per 1,000 sq. ft. Office/Educational/Institutional/Hospital 3.4 3.1 Transportation 2.5 Research & Development 2.0 Hotel 1.75 Retail/Manufacturing 0.75 Non -Manufacturing 11 2018 VTA CMP Monitoring & Conformance Report. https://www,vta.org/sites/default/files/2020- 08/2018%20Monitoring%20Report.pdf City of Palo Alto Page 25 Packet Pg. 7 74 0 The City's Commercial Linkage Fee was adopted in 2016 based on a nexus study prepared by Strategic Economics12. One of the components in establishing the fee was determining the average employment density for office/research & development/medical office and hotels. The average employment density for office/research & development and medical office was determined to be 3.0 jobs per 1,000 square feet of space. The nexus study figure appears to be consistent with the VTA employment density. Research & development space has laboratory areas that results in more floor area per employee. If the office and research & development categories of the VTA employment densities are averaged it results in 2.95 jobs per 1,000 square feet of space. When rounded this equates to 3.0 jobs per 1,000 square feet of space or the same as the commercial linkage fee nexus study employment density figure. Other cities in the Bay Area have used the following employment densities for office: • City of Santa Clara (2010)13: 2.4 jobs/1,000 square feet • San Mateo County (2015)14: 3.0 jobs/1,000 square feet (21 Elements Study) • Oakland (2016)15: 3.6 jobs/1,000 square feet • San Francisco (2019)16: 4.2 jobs/1,000 square feet • San Jose (2020)17: 3.3 jobs/1,000 square feet (pre -pandemic) 2.5 jobs/1,000 square feet (pandemic, post -pandemic) • San Jose (2020) (high-tech): 4.4 jobs/1,000 square feet (pre -pandemic) 3.3 jobs/1,000 square feet (pandemic, post -pandemic) The other cities within the Bay Area include a range between 2.4 jobs per 1,000 to 4.4 jobs per 1,000. San Jose takes a step further and makes assumptions on employment densities during the pandemic and post -pandemic. Those employment density numbers trend downward. Palo Alto's employment density appears to be within range of other communities in the Bay Area. 12 December 12, 2016 Council Staff Report and attachments. http://www.cityofpaloalto.org/civicax/filebank/documents/55042 13 Santa Clara General Plan Land Use Assumptions Appendix 8.6. htt s: www.santaclaraca. ov home show ublisheddocument 12890 635713044859030000 14 21 Elements Commercial Linkage Fee Nexus Study 2015. http://www.21elements.com/documents-mainmenu- 31impact-fees-and-inclusionary-housing/763-redwood-city-revised-commercial-re_port-091415/file 1s Oakland Market Assessment 2016. htt s: mtc,ca. ov sites default files CCTS Oakland MktAssessment FINAL,pdf 16 Job Housing Nexus Analysis: San Francisco 2019. https://sfgov.legistar.com/View.ashx?M=F&ID=7297881&GUI D=36D31872-977F-4EC2_-A2FE-CDD21E62D99F 17 San Jose Commercial Linkage Fee Nexus Study 2020. https://www.sanioseca.gov/home/showdocument?id=61766 City of Palo Alto Page 26 Packet Pg. 7 0 Staff seeks confirmation or direction to continue to use VTA's employment density figure for jobs created for office. Item 10 Recommendation: • Continue to use 3.4 jobs/1,000 square feet of office 11. Outreach: After the September 20, 2021 Council meeting, Staff met with one of the larger property owners in the planning area to provide an update on the plan. Staff will continue to engage large property owners and others that are interested in the NVCAP development. (Motion Item L) Based on previous correspondence in the record from the owners of these two sites, Jay Paul Company and Sobrato Organization, redevelopment is unlikely under the draft preferred plan conditions proposed. In particular, Jay Paul Company has indicated that it does not intend to redevelop without an expansion of their office space. The Sobrato Organization may continue to pursue redevelopment of its surface parking lots into housing as it has proposed to date, but it is not clear that adaptive reuse of the cannery into a use other than office/research & development is anticipated. Two other property owners with significant ownership in the planning area have indicated that they are interested in redevelopment, including with residential uses. Both indicated that some private -owned publicly -accessible open space at the ground -level and/or along the creek could be feasible if the height, density, and/or parking regulations or some other flexibility in existing requirements could accommodate their desired development plans. The first owner expressed a desire for heights of 60-70 feet and a parking ratio of less than one space per unit to accommodate a residential apartment development. The second owner would be interested in redeveloping an office and research & development site with residential uses if they can consolidate their total office and research & development floor area on another one of their sites (i.e., no net loss of commercial area). Their preference was to have single use buildings (i.e., office separate from residential) to allow more flexible leasing. Neither property owner is likely to redevelop their properties under the draft preferred plan due to the height limits and amortization provisions, respectively. 12. Potential for Change: Limited in short term; unknown in the long term. Modest redevelopment into residential mixed use on small sites in the short term. Redevelopment of the two largest sites is unlikely in the short term with the exception of the planned housing project at 340 Portage. Amortization of commercial office uses would occur City of Palo Alto Page 27 Packet Pg. 176