HomeMy WebLinkAbout2018-12-17 City Council Agenda Packet (2)City Council
1
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
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Monday, December 17, 2018
Special Meeting
Council Chambers
4:30 PM
Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in
the Council Chambers on the Thursday 11 days preceding the meeting.
PUBLIC COMMENT
Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the
presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker
request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to
discussion of the item. You are not required to give your name on the speaker card in order to speak to the
Council, but it is very helpful. Public comment may be addressed to the full City Council via email at
City.Council@cityofpaloalto.org.
TIME ESTIMATES
Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times
are estimates only and are subject to change at any time, including while the meeting is in progress. The Council
reserves the right to use more or less time on any item, to change the order of items and/or to continue items to
another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur
in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure
participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item
is called.
HEARINGS REQUIRED BY LAW
Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their
remarks and up to three minutes for concluding remarks after other members of the public have spoken.
Call to Order
Special Orders of the Day
1.Proclamation Expressing Appreciation and Honoring City Manager
James R. Keene on his Retirement
Agenda Changes, Additions and Deletions
City Manager Comments
Oral Communications
Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of
Oral Communications period to 30 minutes.
Minutes Approval
2.Approval of Action Minutes for the December 3 and December 10,
2018 Council Meetings
4:30-5:15 PM
5:15-5:25 PM
5:25-5:40 PM
5:40-5:45 PM
2 December 17, 2018
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALT O CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
Consent Calendar
Items will be voted on in one motion unless removed from the calendar by three Council Members.
3.Adoption of the Urban Forest Master Plan Second Edition
4.Approval of Amendment Number 4 to Contract Number S16159017
With SZS Consulting Group in the Amount of $85,880 for the
Americans With Disability Act (ADA) Transition Plan Update Project
(Capital Improvement Project PF-93009)
5.Approval of Amendment Number 1 to Contract Number C18168154
With SWA Services to Provide Janitorial Services in the Police
Department for the Amount of $377,150 over the Contract's Five -year
Term, Including $335,025 for Basic Services and $42,125 for
Additional Services, for a Total Five-year Contract to Provide Citywide
Janitorial Services Not-to-Exceed Amount of $11,029,765
6.Adoption of a Resolution Declaring the Results of the Consolidated
Municipal Election Held on November 6, 2018
7.QUASI-JUDICIAL: 2515-2585 El Camino Real [18PLN-00187]: Request
Approval of a Final Map for a 0.96 Acre Site at 251 5 and 2585 El
Camino Real [18PLN-00187] for Condominium Purposes for 13
Residential Units and up to 13 Retail Commercial Units With Access
and Utility Easements. Environmental Assessment: Previously Adopted
Initial Study/Mitigated Negative Declaration Prepared for the
Associated Development Application (15PLN-00170), Zoning District:
CN and CC(2)
8.Adoption of a Resolution Approving Revisions to the City of Palo Alto
Energy Risk Management Policy
9.Approval of an Amendment to Contract Number C14151181 With SAP
America to Extend the Term for Two-years for Maintenance and
Support of the ERP System in the Not-to-Exceed Amount of $495,168
10.Approval of Amendment Number 3 to Contract Number C17156080
With Lexington Planning to Extend the Term for One-year for $32,000
to Provide Long-range Planning Support
11.Approval of Amendment Number 1 to Contract Number C18170335
With Concordia, LLC for Professional Services for Cubberley
Community Center Master Plan and Visioning to Increase the
Not-to-Exceed Amount by $43,720 and to Include Greendell School
and 525 San Antonio Road Sites to the Scope of Services; and
Authorize the City Manager to Execute Amendment Number 1 to the
5:45-5:50 PM
3 December 17, 2018
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
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Mutual Cooperation and Cost Share Agreement Between the City of
Palo Alto and the Palo Alto Unified School District Related to Cubberley
Community Center Master Plan Consultants to add the Additional
Scope and Costs to the Agreement for up to $21,860; and Approve a
Budget Amendment in the Cubberley Property Infrastructure Fund
12.Adoption of a Resolution Amending and Restating the Administrative
Penalty Schedule for Violations of Chapter 4.42 (Taxicabs and Other
For-Hire Vehicles) of the Palo Alto Municipal Code
13.Authorization for the City Manager to Extend the Existing Pilot Program
to Allow the use of Autonomous Robots, Also Known as Personal
Delivery Devices (PDDs)
14.Approval of Amendment Number 2 to Contract Number S16163031
With Triple HS Inc., dba H.T. Harvey & Associates, to Increase the
Contract by $31,150 to Extend the Term Through December 31, 2021
and add Additional Services, for a Total Not-to-Exceed Amount of
$54,029 for the San Francisquito Creek Pump Station Riparian
Mitigation Monitoring
15.Authorization for the City Manager to Enter Into a Comprehensive
Agreement With the Peninsula Joint Powers Board on the Caltrain
Peninsula Corridor Electrification Project
16.Policy and Services Committee Recommends the City Council Accept
the Auditor’s Office Quarterly Report as of September 30, 2018
17.Finance Committee Recommends Council Approve an Audio Visual
Project for Legislative Meeting Management and Improved Community
Engagement
18.SECOND READING: Adoption of an Ordinance Amending Palo Alto
Municipal Code (PAMC) Title 16, Chapters 16.58 (Development Impact
Fees), 16.59 (Citywide Transportation Impact Fees), and 16.60
(Charleston Arastradero Corridor Pedestrian and Bicyclist Safety
Impact Fee) to add Development Impact Fee Exemptions for Junior
Accessory Dwelling Units and Certain Accessory Dwelling Units
Established by Garage Conversion (FIRST READING: December 3,
2018 PASSED: 6-3 Holman, Kou, Tanaka No)
19.Finance Committee Recommends the City Council Approve the
$4 Million in General Fund Savings and Approve Corresponding Budget
Amendments in Various Funds and the Table of Organization
4 December 17, 2018
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALT O CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
20.Approval of the Appointment of Council Member Fine as the Alternate
to the Santa Clara Valley Transportation Authority (VTA) Group 2
Cities Working Group
Adjournment
AMERICANS WITH DISABILITY ACT (ADA)
Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who
would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact
(650) 329-2550 (Voice) 24 hours in advance.
5 December 17, 2018
MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALT O CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
Additional Information
Schedule of Meetings
Schedule of Meetings
Tentative Agenda
Tentative Agenda
Informational Report
Contracts Awarded by the City Manager from July 1, 2015 through June 30,
2018
The Aspen Institute Dialogue on Public Libraries Report: "Bridging Capital:
New Directions for Learning, Innovation and Community, A Report of the
Palo Alto Dialogue on Libraries and Community Services"
Public Letters to Council
Set 1- Set 2- 12/17/2018 12/24/2018
City of Palo Alto (ID # 9952)
City Council Staff Report
Report Type: Special Orders of the Day Meeting Date: 12/17/2018
City of Palo Alto Page 1
Summary Title: James Keene Proclamation
Title: Proclamation Expressing Appreciation and Honoring City Manager
James R. Keene on his Retirement
From: City Manager
Lead Department: City Clerk
Attachments:
• Attachment A: Proclamation Honoring James R. Keene on his Retirement
EXPRESSING APPRECIATION FOR A LIFETIME OF OUTSTANDING PUBLIC SERVICE
TO JAMES R. KEENE, UPON HIS RETIREMENT AS PALO ALTO CITY MANAGER
WHEREAS, after 10 years as Palo Alto City Manager and four decades of public service, James Keene is retiring from government management; and
WHEREAS, in referencing Aristotle, “The City is a partnership for living well,” Jim observed: “Today, more than ever before, the future of our world
depends on how we live together in cities. The City confronts us with the reality that we cannot escape from each other. Our destinies as citizens are intertwined—
with how our families grow, how our businesses thrive, and how we respect and care for our environment. In our time, the life of our cities will depend upon the
vision, courage, and compassion we bring to creating and nurturing our own partnerships for living well,” and Jim has dedicated his life to the pursuit of these
ideals; and
WHEREAS, Jim graduated magna cum laude in History from the University of Maryland and earned his M.A. in Urban Studies, and he has continued
dedication to lifelong learning and mentoring as a teacher at the University of Maryland, Northern Arizona University, and in executive programs at Stanford
University, the University of California at Berkeley, and the University of Virginia; he is also a National Academy of Public Administration Fellow; and
WHEREAS, under the guidance of public policy legend, Charles Levine, Jim launched his public service career at the Bureau of Governmental Research;
he continued through service in Montgomery County, Maryland in the County Executive’s Office and as a City of Rockville Budget and Management Officer;
Jim later served as Deputy County Administrator for Loudoun County, Virginia, where he received the Marsha Mashaw Award for the Top Assistant in the state;
he moved west in 1991 to expand his leadership and good government management as the County Manager of Coconino County, Arizona; City Manager of
Berkeley, California; City Manager of Tucson, Arizona; Executive Director of the California State Association of Counties; Western Director for the International
City/County Management Association (ICMA); and longtime Board Member of the Institute for Local Government; in 2016, ICMA recognized Jim’s lifetime of
achievement with the coveted Mark E. Keane Award for Career Excellence; and
WHEREAS, Jim’s career of fiscal and capital infrastructure management has been exceptional: in Flagstaff, he pushed for co-location of municipal police
services with the construction of a new regional jail and overcame fierce opposition to broker a legislative and tax package to fund road improvements in the
Navajo Nation; in Berkeley, his success in rebuilding the city hall, fire stations and libraries, as well as the construction of a new essential services public safety
building, led the Federal Emergency Management Agency in 2000 to name Berkeley the Community of the Year; and in the City of Palo Alto, Jim successfully
led the City through and out of difficult years in the aftermath of the Great Recession of 2008; he oversaw the renovation of city hall, fire stations, all five libraries
as well as the design and construction of the LEED-platinum-certified Mitchell Park Community Center, the California Avenue Streetscape, the San Francisquito
Creek flood control project, and the complete renovation of the Baylands Golf Links; Jim secured the passage of new transient occupancy taxes to fund a new
public safety building and other infrastructure projects, renegotiated the Stanford fire agreement, and restructured intractable employee pension costs; all while
repeatedly maintaining a AAA bond rating for the City; and
WHEREAS, Jim’s lifelong commitment to a sustainable environment has culminated in noteworthy achievements of Palo Alto under his vision, including
the City of Palo Alto Utilities being the first in the world to achieve 100 percent carbon neutral electricity in 2013 and 100 percent carbon neutral natural gas in
2017 and establishing Palo Alto as one of the first cities to adopt a comprehensive Climate Action Plan, earning Palo Alto its distinction as the first city to receive
a Platinum Level Beacon Award for leadership in addressing climate change; under Jim’s leadership, Palo Alto initiated the Baylands Comprehensive
Conservation Plan and completed capital improvements to the Baylands Nature Interpretive Center and Boardwalk; and Jim championed adoption of the Palo
Alto Bicycle & Pedestrian Transportation Plan to support Palo Alto’s status as the 3rd highest bicycle commuting city nationwide; and
WHEREAS, Jim is a national leader in open government and innovation: he has served as a longtime regional leader on the Board of Directors for Joint
Venture: Silicon Valley and as a Board Member and President of the Alliance for Innovation; his leadership has established the City of Palo Alto’s reputation as
a Smart City by becoming an early adopter of government mobility apps and a trailblazer in open data; Jim created the City In novation Team, sponsored
hackathons, evangelized design thinking, and hired and led the kind of managers who are nationally recognized as innovation leaders in their own respective
fields; and Jim earned the recognition of Government Technology Magazine as one of the 25 Doers, Dreamers and Drivers for 2017; and
WHEREAS, working with Neighbors Abroad, Jim’s international civic leadership has strengthened Palo Alto’s Sister City relationships with Oaxaca,
Mexico; Linkoping, Sweden; Enschede, The Netherlands; Palo, Philippines, and Albi, France; and he expanded the program to include Tsuchiura, Japan;
Heidelberg, Germany; and the Yangpu District of Shanghai, China; and
WHEREAS, as a government executive, Jim has dedicated his servant-leader philosophy not only to the communities he serves but to the employees he
leads: he was a pioneer in the emergent employee empowerment movement and the creation of high-performing cross functional work teams and employee town
hall meetings to improve organizational culture; in Palo Alto, Jim oversaw the redesign of an inspiring new employee orientation program and championed the
expansion of gender-neutral parental leave benefits; throughout his career, Jim has served as an inspirational mentor to employees at all levels, consistently
injecting levity into his professionalism and modeling sincere respect for everyone with whom he interacts; and
WHEREAS, Jim’s public service is rooted in civic engagement and community building: in Flagstaff, Jim advocated for interjurisdictional collaboration to
rewrite Flagstaff’s General Plan; in Berkeley, he restructured city services with a focus on neighborhoods, helped establish the Berkeley Arts District, and fought
for inclusivity with the Sea Scouts, resulting in a Supreme Court decision that affirmed LGBTQ protections throughout the State of California; and in Palo Alto,
Jim established a 1% set-aside for public art, helped protect the Buena Vista Mobile Home Park, negotiated a multi-million dollar community benefit fund as part
of the $4.5 billion Stanford Hospital and Lucile Packard Children’s Hospital Project and championed the Know Your Neighbors and Cool Block programs to
promote neighborhood cohesion, and earned Palo Alto the ranking of Number 1 most livable city; and
WHEREAS, Jim’s iconic reputation as a philosopher leader has established his status as a frequently sought-after public speaker, inspiring poet and
bodhisattva, sharing guidance on the importance of a connected local community and the courage to demonstrate compassion; and
WHEREAS, Jim’s career and the countless benefits to the communities he has served have been sustained by the patience, love and support of his wife, Iris,
as well as that of his daughter, Jamie, and his son, Josh, both of whom are accomplished community service providers themselves; and
WHEREAS, Jim Keene’s motto for the work of public service aligns with the words of the late poet Langston Hughes: “I play it cool/I dig all jive/That's
the reason/I stay alive/My motto/As I live and learn/Is dig and be dug in return” and we do, indeed, dig you Jim.
NOW, THEREFORE, I, Liz Kniss, Mayor of the City of Palo Alto on behalf of the entire City Council do hereby commend Jim’s outstanding public service
and gratefully records both its appreciation, and the appreciation of City employees, and the members of the Palo Alto community, for his meritorious service and
leadership as City Manager of Palo Alto and throughout his distinguished career, and wish him many joyful days, success, and fulfillment in the future.
Presented: December 17, 2018
SIGNED:
_________________________________
Liz Kniss, Mayor
Proclamation
CITY OF PALO ALTO OFFICE OF THE CITY CLERK
December 17, 2018
The Honorable City Council
Attention: Finance Committee
Palo Alto, California
Approval of Action Minutes for the December 3 and December 10,
2018 Council Meetings
Staff is requesting Council review and approve the attached Action Minutes.
ATTACHMENTS:
• Attachment A: 12-03-18 DRAFT Action Minutes (PDF)
• Attachment B: 12-10-18 DRAFT Action Minutes (PDF)
Department Head: Beth Minor, City Clerk
Page 2
CITY OF PALO ALTO CITY COUNCIL
DRAFT ACTION MINUTES
Page 1 of 16
Special Meeting
December 3, 2018
The City Council of the City of Palo Alto met on this date in the Council
Chambers at 5:03 P.M.
Present: DuBois, Filseth, Fine; Holman arrived at 5:06 P.M., Kniss, Kou,
Scharff, Tanaka, Wolbach
Council Member Tanaka participating from The Prince Park Tower Tokyo,
Main Lobby 4-8-1 Shibakoen Minato,Tokyo 105-8563 Japan
Absent:
Closed Session
1. CONFERENCE WITH CITY ATTORNEY
Subject: Written Liability Claim Against the City of Palo Alto
By Keith Bunnell (Claim No. C18-0049)
Authority: Government Code Section 54956.9 (e)(3).
MOTION: Council Member Scharff moved, seconded by Council Member
Fine to go into Closed Session.
MOTION PASSED: 7-0 Holman, Tanaka absent
Council went into Closed Session at 5:03 P.M.
Council returned from Closed Session at 5:46 P.M.
Special Orders of the Day
2. Appointment of Three Candidates to the Architectural Review Board
and Three Candidates to the Parks and Recreation Commission for
Three-year Terms Ending December 15, 2021; and two Candidates to
the Planning and Transportation Commission for Four-year Terms
Ending December 15, 2022.
MOTION: Council Member Holman moved, seconded by Council Member
Kou to move the appointments for the Architectural Review Board, Parks and
DRAFT ACTION MINUTES
Page 2 of 16
City Council Meeting
Draft Action Minutes: 12/03/18
Recreation Commission, and the Planning and Transportation Commission to
next year.
MOTION FAILED: 3-6 DuBois, Holman, Kou yes
First Round of voting for three positions on the Architectural Review Board
with terms ending December 15, 2021.
Voting For: Peter Baltay: DuBois, Filseth, Fine, Holman, Kniss, Kou,
Scharff, Tanaka, Wolbach
Voting For: Amparo Del Rio:
Voting For: Robert Gooyer: DuBois, Filseth, Holman, Kou
Voting For: David Hirsch: Fine, Kniss, Scharff, Tanaka, Wolbach
Voting For: Alexander Lew: DuBois, Filseth, Fine, Holman, Kniss, Kou,
Scharff, Tanaka, Wolbach
Voting For: Curtis Smolder:
Beth Minor, City Clerk announced that Peter Baltay with 9 votes, Alexander
Lew with 9 votes and David Hirsch with 5 votes were appointed to the
Architectural Review Board.
First Round of voting for three positions on the Parks and Recreation
Commission with terms ending December 15, 2021.
Voting For: Anne Cribbs: DuBois, Filseth, Fine, Holman, Kniss, Kou,
Scharff, Tanaka, Wolbach
Voting For: Jeff Greenfield: DuBois, Filseth, Fine, Holman, Kniss, Kou,
Scharff, Tanaka, Wolbach
Voting For: David Moss: DuBois, Filseth, Fine, Holman, Kniss, Kou,
Scharff, Tanaka, Wolbach
Voting For: Calen Weinstein:
Beth Minor, City Clerk announced that Anne Cribbs with 9 votes, Jeff
Greenfield with 9 votes, and David Moss with 9 votes were appointed to the
Parks and Recreation Commission.
First Round of voting for two positions on the Planning and Transportation
Commission with terms ending December 15, 2022.
DRAFT ACTION MINUTES
Page 3 of 16
City Council Meeting
Draft Action Minutes: 12/03/18
Voting For: Kelsey Banes:
Voting For: L. David Baron:
Voting For: Bern Beecham: Scharff, Tanaka
Voting For: Rebecca Eisenberg:
Voting For: Claude Ezran:
Voting For: Brian Hamacheck:
Voting For: Michelle Kraus:
Voting For: Dena Mossar: Tanaka
Voting For: Giselle Roohparvar: DuBois, Filseth, Fine, Holman, Kniss,
Kou, Scharff, Wolbach
Voting For: Thomas Siegel: DuBois, Filseth, Holman, Kou
Voting For: Carolyn “Cari” Templeton: Fine, Kniss, Wolbach
Voting For: Craig Yanagisawa:
Beth Minor, City Clerk announced that Giselle Roohparvar with 8 votes was
appointed to the Planning and Transportation Commission.
Second Round of voting for one position on the Planning and Transportation
Commission with a term ending December 15, 2022.
Voting For: Bern Beecham: Scharff
Voting For: Thomas Siegel: DuBois, Filseth, Holman, Kou
Voting For: Carolyn “Cari” Templeton: Fine, Kniss, Tanaka, Wolbach
Third Round of voting for one position on the Planning and Transportation
Commission with a term ending December 15, 2022.
Voting For: Thomas Siegel: DuBois, Filseth, Holman, Kou
Voting For: Carolyn “Cari” Templeton: Fine, Kniss, Scharff, Tanaka, Wolbach
Beth Minor, City Clerk announced that Carolyn “Cari” Templeton with 5 votes
was appointed to the Planning and Transportation Commission.
DRAFT ACTION MINUTES
Page 4 of 16
City Council Meeting
Draft Action Minutes: 12/03/18
Agenda Changes, Additions and Deletions
MOTION: Council Member Fine moved, seconded by Council Member
Wolbach to continue Agenda Item 9- “PUBLIC HEARING: Adoption of an
Ordinance Amending Chapter 18.18 (Downtown Commercial District) of Title
18 (Zoning) of the Palo Alto Municipal Code (PAMC) to Repeal Section
18.18.040 Regarding a Nonresidential Square Footage Cap ,” to a date
uncertain and Agenda Item 10 “PUBLIC HEARING: Adoption of an Ordinance
Amending Section 18.18.120 (Grandfathered Uses and Facilities)…” to
December 10, 2018.
MOTION PASSED: 9-0
Consent Calendar
MOTION: Council Member Fine moved, seconded by Mayor Kniss, third by
Vice Mayor Filseth to pull Agenda Item Number 11 “PUBLIC HEARING /
QUASI-JUDICIAL: 429 University Avenue [18PLN-00240]: Appeal of the
Planning and Community Environment Director's Denial of a M inor
Architectural Review..” to be heard on December 17, 2018.
Council Members Holman, Kou and Tanaka registered a no vote on Agenda
Item Number 6- “Adoption of an Ordinance Amending Palo Alto Municipal
Code (PAMC) Title 16, Chapters 16.58 (Development Impact Fees)…”
MOTION: Council Member Scharff moved, seconded by Mayor Kniss to
approve Agenda Item Numbers 3-8, 11.
3. Approval of an Agreement With the Peninsula Corridor Joint Powers
Board in the Amount of $97,755 for the 2019 Caltrain Go Pass
Program.
4. Finance Committee Recommendation That the City Council: 1) Adopt
Resolution 9802 Entitled “Resolution of the Council of the City of Palo
Alto Approving the 2018 Electric Integrated Resource Plan (EIRP),
Updated Renewable Portfolio Standard Procurement Plan and
Enforcement Program;” and 2) Approve two EIRP Planning Documents.
5. Approval and Authorization for the City Manager to Execute a
Construction Contract With MP Nexlevel of California, Inc. in the
Amount of $6,145,494 for Trenching and Substructure Installation and
Materials, and a 10 Percent Contingency of $614,549 for Related bu t
Unforeseen Work, for a Total Authorized Amount of $6,760,043 Over
Three Years.
DRAFT ACTION MINUTES
Page 5 of 16
City Council Meeting
Draft Action Minutes: 12/03/18
6. Adoption of an Ordinance Amending Palo Alto Municipal Code (PAMC)
Title 16, Chapters 16.58 (Development Impact Fees); 16.59 (Citywide
Transportation Impact Fees); and 16.60 (Charleston Arastradero
Corridor Pedestrian and Bicyclist Safety Impact Fee) to add
Development Impact Fee Exemptions for Junior Accessory Dwelling
Units and Certain Accessory Dwelling Units Established by Garage
Conversion.
7. Resolution 9803 Entitled “Resolution of the Council of the City of Palo
Alto of Support for Formation of a Regional Housing Needs Allocation
Subregion for Santa Clara County.”
8. Approval of Amendment Number 1 to Contract Number C18168129
With Kennedy / Jenks Consultants for Professional Design Services for
the Primary Sedimentation Tanks Rehabilitation and Equipment Room
Electrical Upgrade Project at the Regional Water Quality Control Plant
to add Services, Increase Compensation by $249,631 for a new
Maximum Compensation Not-to-Exceed $965,000, and to Extend the
Contract Term Through March 31, 2022 - Capital Improvement
Program Project WQ-14003.
11. PUBLIC HEARING / QUASI-JUDICIAL: 429 University Avenue
[18PLN-00240]: Appeal of the Planning and Community Environment
Director's Denial of a Minor Architectural Review Consistent With
Condition of Approval Number 3 From Record of Land Use Action
Number 2017-02, for a Previously Approved Mixed-use Building
(14PLN-00222), for the Proposed Exterior Building Materials, Colors,
and Craftsmanship. Environmental Assessment: Use of Mitigated
Negative Declaration Prepared for 14PLN-00222. Zoning District:
CD-C(G)(P) (Downtown Commercial With Ground Floor and Pedestrian
Shopping Overlay).
MOTION FOR AGENDA ITEM NUMBERS 3-5, 7-8 and 10 PASSED: 9-0
MOTION FOR AGENDA ITEM NUMBER 6 PASSED: 6-3 Holman, Kou
Tanaka no
Action Items
9. PUBLIC HEARING. Adoption of an Ordinance Amending Chapter 18.18
(Downtown Commercial District) of Title 18 (Zoning) of the Palo Alto
Municipal Code (PAMC) to Repeal Section 18.18.040 Regarding a
Nonresidential Square Footage Cap in the CD Downtown Commercial
Zoning District to Implement and Conform to the Updated
Comprehensive Plan; Section 18.18.040 Implemented Policy L-8 of
DRAFT ACTION MINUTES
Page 6 of 16
City Council Meeting
Draft Action Minutes: 12/03/18
the Prior 1998 Comprehensive Plan, Which was Removed as Part of
the Adoption of the Comprehensive Plan Update. California
Environmental Quality Act (CEQA), This Ordinance is Within the Scope
of the Comprehensive Plan Environmental Impact Report (EIR)
Certified and Adopted on November 13, 201 7 by Council Resolution
No. 9720 (Staff Requests This Item be Continued to a Date
Uncertain In 2019).
10. PUBLIC HEARING: Adoption of an Ordinance Amending Section
18.18.120 (Grandfathered Uses and Facilities) of Chapter 18.18
(Downtown Commercial District) of Title 18 (Zoning) of the Palo Alto
Municipal Code (PAMC) to Adjust Regulations Relating to Noncomplying
Facilities. California Environmental Quality Act (CEQA); This Ordinance
is Within the Scope of the Comprehensive Plan Environmental Impact
Report (EIR) Certified and Adopted on November 13, 2017 by Council
Resolution No. 9720; Alternatively, the Ordinance is Exempt From
Environmental Review Under CEQA Guidelines Section 15061(b)(3)
(Staff Requests This Item be Continued to December 10, 2018).
12. PUBLIC HEARING: Adoption of an Ordinance Amending Various
Sections of Title 18 of the Palo Alto Municipal Code Related to
Residential and Mixed-use Development Standards Including, but not
Limited to, Minimum and Maximum Unit Density, Unit Size, Floor Area
Ratio, Height, and Open Space Including Rooftop Gardens; Parking
Requirements Including, but not Limited to, Regulations Related to In-
lieu Parking for Downtown Commercial Uses and Retail Parking for
Mixed Use Projects; Exclusively Residential Projects in Certain
Commercial Zoning Districts; Ground-floor Retail and Retail
Preservation Provisions; the Entitlement Approval Process; and Other
Regulations Governing Residential, Multi-family Residential and
Commercial Zoning Districts, all to Promote Housing Development
Opportunities in These Zoning Districts in Furtherance of
Implementation of the Comprehensive Plan. CEQA: Determination of
Consistency with the Comprehensive Plan Environmental Impact
Report (EIR) Certified and Adopted on November 13, 2017 by Council
Resolution No. 9720. The Planning and Transportation Commission
Recommended Approval of the Proposed Ordinance on October 10,
2018 (Continued From November 26, 2018).
Vice Mayor Filseth advised that he will not be participating in this part of the
Agenda Item due to owning property in an RM-15 zone.
Council Member Holman advised that he will not be participa ting in this part
of the Agenda Item due to being within 500 feet of an RM-2 zone.
DRAFT ACTION MINUTES
Page 7 of 16
City Council Meeting
Draft Action Minutes: 12/03/18
MOTION: Council Member Fine moved, seconded by Council Member
Wolbach to accept the following changes related to Multi-Family Zones:
A. Unit Density. Replace RM-15 zoning designation, which allows 15 units
per acre with a RM-20 designation that allows 20 units per acre, to
align with Housing Element density allowance;
B. Minimum Density. Establish a minimum unit density as provided
below. Allow fewer units when determined by the Planning Director,
after review by the Architectural Review Board (ARB), that existing site
improvements or parcel constraints preclude meeting this minimum
standard:
i. RM-20: 11 units/acre
ii. RM-30: 16 units/acre
iii. RM-40: 21 units/acre;
C. Non-complying Unit Density. Allow redevelopment and replacement of
legally established residential housing units that exceed the maximum
unit density allowed for the parcel, subject to the following criteria:
i. Other than unit density, the project complies with all applicable
development standards.
ii. The project is a residential rental project.
iii. The development shall not be eligible for a density bonus
pursuant to Palo Alto Municipal Code (PAMC) Chapter 18.15. The
applicant must elect whether to utilize state density bonus law or
the exception described herein as an alternative to state density
bonus law; and
D. Administrative Code Clean Up. Modify PAMC Section 18.13.040(g)
regarding below market rate (BMR) housing units to reflect regulatory
requirements of Chapter 16.65 of Title 16.
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to direct Staff to review the concept of when a
project is over the number of units, it will not make the project non-
compliant, and return to Council in 2019 for review.
Council Member Tanaka left the meeting at 7:58 P.M.
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INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to add to the Motion to allow a single-family home
to be rebuilt as a single-family home and a duplex to be rebuilt as a duplex
without meeting the minimum density requirements.
MOTION AS AMENDED RESTATED: Council Member Fine moved,
seconded by Council Member Wolbach to accept the following changes
related to Multi-Family Zones:
A. Unit Density. Replace RM-15 zoning designation, which allows 15 units
per acre with a RM-20 designation that allows 20 units per acre, to
align with Housing Element density allowance;
B. Minimum Density. Establish a minimum unit density as provided
below. Allow fewer units when determined by the Planning Director,
after review by the ARB, that existing site improvements or parcel
constraints preclude meeting this minimum standard:
iv. RM-20: 11 units/acre
v. RM-30: 16 units/acre
vi. RM-40: 21 units/acre;
C. Non-complying Unit Density. Allow redevelopment and replacement of
legally established residential housing units that exceed the maximum
unit density allowed for the parcel, subject to the following criteria:
i. Other than unit density, the project complies with all applicable
development standards.
ii. The project is a residential rental project.
iii. The development shall not be eligible for a density bonus
pursuant to PAMC Chapter 18.15. The applicant must elect
whether to utilize state density bonus law or the exception
described herein as an alternative to state density bonus law;
D. Administrative Code Clean Up. Modify PAMC Section 18.13.040(g)
regarding below market rate (BMR) housing units to reflect regulatory
requirements of Chapter 16.65 of Title 16;
E. Direct Staff to review the concept of when a project is over the
number of units, it will not make the project non-compliant and return
to Council in 2019 for review; and
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F. Allow a single-family home to be rebuilt as a single-family home and a
duplex to be rebuilt as a duplex without meeting the minimum density
requirements.
MOTION AS AMENDED PASSED: 6-0 Filseth, Holman recused, Tanaka
absent
Council took a break at 8:20 P.M. and returned at 8:29 PM
Council Member Scharff advised he would not be participating in this part of
the Agenda Item due to owning property within the Downtown CD-C Zoning
District.
MOTION: Council Member Fine moved, seconded by Council Member
Wolbach to accept the following changes related to Downtown CD-C Zoning
District:
A. Unit Density. Eliminate the unit density requirement restricting the
maximum density to 40 units per acre. With the proposed amendment,
unit density would be controlled by other existing development
standards, such as height, floor area, parking requirements, etc.;
B. Unit Size. Establish a maximum average housing unit size of 1,500
square feet, (weighted average by the number of bedrooms);
C. Retail Parking. Exempt the first 1,500 square feet of ground-floor retail
from parking requirements within residential mixed-use buildings;
D. Driveway Approach. Reinforce existing city policy and guidelines to
preclude curb cuts on University Avenue, except for City-owned
parcels or City-sponsored projects;
E. Residential Only Development. Allow housing-only projects to be
constructed downtown, except in the ground floor (GF) combining
district. Retail preservation ordinance standards apply for market rate
housing projects. Note, current zoning standards permit housing only
when part of a commercial, mixed use development or on housing
opportunity sites (i.e., in the Housing Element);
F. Open Space. Allow rooftops to qualify for up to 75 percent of the
usable open space requirement for the multi-family residential portion
of a project, subject to objective performance standards;
G. Housing Incentive Program (HIP). Establish a process that would allow
property owners to apply to receive greater floor area than otherwise
allowed under the zoning code and under State Density Bonus Law
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through waivers granted by the Director of Planning after review by
the ARB. This program would be an alternative to the State Density
Bonus Law and SB 35 streamlining, since it allows for more density.
Components of the HIP include the following:
i. Floor Area Ratio (FAR) waiver to increase residential FAR from
1.0 up to 3.0, except for portion of FAR required to remain
commercial by the requirements of the retail preservation
ordinance or GF combining district.
ii. No TDRs may be used in conjunction with a qualifying HIP
project
iii. Require discretionary architectural review consistent with PAMC
18.76.020 (Architectural Review); and
H. Strike Section 8 of the Ordinance and direct the Planning and
Transportation Commission to review it further.
INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER
AND SECONDER to direct Staff and the Planning and Transportation
Commission to further study decoupled parking, in lieu parking, and off -site
parking for residential developments and return to Council in 2019.
INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER
AND SECONDER to add to the Ordinance a requirement that for rooftop
gardens, no up lighting is allowed and light sources should be shielded.
AMENDMENT: Council Member Holman moved, seconded by Council
Member XX to add to the enforcement officers’ tool kit to conduct code
enforcement activities if disruptive noise is perceived offsite from the subject
property.
AMENDMENT WITHDRAWN BY THE MAKER
INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER
AND SECONDER to direct Staff and the Planning and Transportation
Commission to analyze interaction of housing production by:
A. Changing the hotel Floor Area Ratio (FAR);
B. Elimination of ability of commercial uses above ground to participate in
the in-lieu parking program; and
C. Methods to match increases in residential FAR with a decrease in
commercial FAR for mixed use projects.
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Council Member Tanaka returned to the meeting at 9:37 P.M.
AMENDMENT: Council Member Kou moved, seconded by Council Member
XX to require that rooftop gardens should be 100 feet away from any low -
density residential zones.
AMENDMENT WITHDRAWN BY THE MAKER
INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER
AND SECONDER to modify the Motion Part H. to state “add language to
Section 8 of the Ordinance indicating office uses above the ground floor shall
not be eligible to participate in the in-lieu parking program for the period of
one year or until the Planning and Transportation Commission returns to the
City Council with a detailed study and recommendation.”
MOTION AS AMENDED RESTATED: Council Member Fine moved,
seconded by Council Member Wolbach to accept the following changes
related to Downtown CD-C Zoning District:
A. Unit Density. Eliminate the unit density requirement restricting the
maximum density to 40 units per acre. With the proposed amendment,
unit density would be controlled by other existing development
standards, such as height, floor area, parking requirements, etc.;
B. Unit Size. Establish a maximum average housing unit size of 1,500
square feet, (weighted average by the number of bedrooms);
C. Retail Parking. Exempt the first 1,500 square feet of ground-floor retail
from parking requirements within residential mixed-use buildings;
D. Driveway Approach. Reinforce existing city policy and guidelines to
preclude curb cuts on University Avenue, except for City-owned
parcels or City-sponsored projects;
E. Residential Only Development. Allow housing-only projects to be
constructed downtown, except in the ground floor (GF) combining
district. Retail preservation ordinance standards apply for market rate
housing projects. Note, current zoning standards permit housing only
when part of a commercial, mixed use development or on housing
opportunity sites (i.e., in the Housing Element);
F. Open Space. Allow rooftops to qualify for up to 75 percent of the
usable open space requirement for the multi-family residential portion
of a project, subject to objective performance standards;
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G. Housing Incentive Program (HIP). Establish a process that would allow
property owners to apply to receive greater floor area than otherwise
allowed under the zoning code and under State Density Bonus Law
through waivers granted by the Director of Planning after review by
the ARB. This program would be an alternative to the State Density
Bonus Law and SB 35 streamlining, since it allows for more density.
Components of the HIP include the following:
i. FAR waiver to increase residential FAR from 1.0 up to 3.0,
except for portion of FAR required to remain commercial by the
requirements of the retail preservation ordinance or GF
combining district.
ii. No TDRs may be used in conjunction with a qualifying HIP
project
iii. Require discretionary architectural review consistent with PAMC
18.76.020 (Architectural Review);
H. Add language to Section 8 of the Ordinance indicating office uses
above the ground floor shall not be eligible to participate in the in -lieu
parking program for the period of one year or until the Planning and
Transportation Commission returns to the City Council with a detailed
study and recommendation;
I. Direct Staff and the Planning and Transportation Commission to
further study decoupled parking, in lieu parking, and off -site parking
for residential developments and return to Council in 2019;
J. Add to the Ordinance a requirement that for rooftop gardens, no up
lighting is allowed and light sources should be shielded; and
K. Direct Staff and the Planning and Transportation Commission to
analyze interaction of housing production by:
i. Changing the hotel FAR;
ii. Elimination of ability of commercial uses above ground to
participate in the in-lieu parking program; and
iii. Methods to match increases in residential FAR with a decrease in
commercial FAR for mixed use projects.
MOTION AS AMENDED PASSED: 6-1 Kou no, Scharff recused, Tanaka
absent
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Mayor Kniss, Vice Mayor Filseth and Council Member Scharff advised they
would not be participating in this part of the Agenda Item due to owning
property near a Fixed Rail Station.
MOTION: Council Member Wolbach moved, seconded by Council Member
Fine to approve the Staff recommendation regarding parking standards for
properties within ½-mile of a Fixed Rail Station:
A. Micro Unit (<450 square feet)- 0.5;
B. Studio- 0.8;
C. 1 Bedroom- 0.8; and
D. 2+ Bedroom- 1.6
AMENDMENT: Council Member DuBois moved, seconded by Council
Member Holman to amend the Motion Part C. to 1.0 and Part D. to 2.0.
SECOND TO THE AMENDMENT WITHDRAWN BY THE SECONDER
AMENDMENT FAILED DUE TO LACK OF A SECOND
SUBSTITUTE MOTION: Council Member DuBois moved, seconded by
Council Member Wolbach to continue the discussion of the proposed parking
standards within ½-mile of a fixed rail station to a date uncertain.
SUBSTITUTE MOTION PASSED: 3-2 Holman, Kou no, Filseth, Kniss,
Scharff recused, Tanaka absent
Council took a break at 11:07 P.M. and returned at 11:09 P.M.
Council Member DuBois left the meeting at 11:10 P.M.
MOTION: Council Member Wolbach moved, seconded by Council Member
Scharff to approve the following changes related to Citywide Revisions:
A. Open Space. Establish a consistent open space requirement for multi-
family housing units in multi-family residential and commercial
districts of 150 square feet (current code ranges from 100 to 200
square feet depending on the number of units provided). Micro units,
defined herein as units with less than 450 square feet, are proposed to
have a commensurate requirement of 40 square feet/unit;
B. Review Process. Eliminate Site & Design Review, which currently
applies to residential and residential mixed-use projects with 10 more
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units in commercial zones. Site & Design applications are reviewed by
the Planning and Transportation Commission (PTC), Architectural
Review Board (ARB) and City Council. By contrast, commercial-only
development projects and housing projects in multi -family zones are
reviewed only by the ARB. The amendment makes the review of
housing projects (including mixed-use development) no more
burdensome than the review process for commercial projects and
retains options for appeals to Council;
C. Retail Preservation. Exempt 100 percent affordable housing projects
(120 percent Area Median Income [AMI] and below) from the retail
preservation requirement except in the Ground Floor (GF) and Retail
(R) combining districts; and
D. Parking. Adjust multifamily parking requirements based on maximum
anticipated demand. Coincidentally, the changes generally reflect the
standards permitted by State Density Bonus Law. Other changes are
proposed to incentivize affordable housing and reflect lower parking
demand near transit.
AMENDMENT: Council Member Scharff moved, seconded by Vice Mayor
Filseth to add a new Part E. to strike the proposed affordable housing
standards related to parking for multi-family residential uses; and that an
affordable multi-family development may ask for a reduction in parking
requirements based on maximum demand.
INCORPORATED INTO THE AMENDMENT WITH CONSENT OF THE
MAKER AND SECONDER to add to the amendment “up to 50 percent based
on maximum…”
INCORPORATED INTO THE AMENDMENT WITH CONSENT OF THE
MAKER AND SECONDER to add the word “add” to the Amendment so it
reads “…and add that an affordable multi-family…”
INCORPORATED INTO THE AMENDMENT WITH CONSENT OF THE
MAKER AND SECONDER to change the percentage from 50 to 100.
INCORPORATED INTO THE AMENDMENT WITH CONSENT OF THE
MAKER AND SECONDER to add the word “demonstrated” to the
Amendment so it reads “…based on maximum demonstrated demand.”
INCORPORATED INTO THE AMENDMENT WITH CONSENT OF THE
MAKER AND SECONDER to remove the word “demonstrated” from the
amendment and replace it with the word “anticipated.”
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AMENDMENT AS AMENDED RESTATED: Council Member Scharff moved,
seconded by Vice Mayor Filseth to amend the Motion to add a new Part E. to
strike the proposed affordable housing standards related to parking for
multi-family residential uses; and add that an affordable multi-family
development may ask for a reduction in parking requirements up to 100
percent based on maximum anticipated demand.
AMENDMENT PASSED: 5-2 Fine, Kniss no, DuBois, Tanaka absent
INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER
AND SECONDER to exempt the first 1,500 square feet of ground-floor retail
from parking requirements within residential mixed-use buildings.
MOTION AS AMENDED: Council Member Wolbach moved, seconded by
Council Member Scharff to approve the following changes related to Citywide
Revisions:
A. Open Space. Establish a consistent open space requirement for multi-
family housing units in multi-family residential and commercial
districts of 150 square feet (current code ranges from 100 to 200
square feet depending on the number of units provided). Micro units,
defined herein as units with less than 450 square feet, are proposed to
have a commensurate requirement of 40 square feet/unit;
B. Review Process. Eliminate Site & Design Review, which currently
applies to residential and residential mixed-use projects with 10 more
units in commercial zones. Site & Design applications are reviewed by
the PTC, ARB and City Council. By contrast, commercial-only
development projects and housing projects in multi -family zones are
reviewed only by the ARB. The amendment makes the review of
housing projects (including mixed-use development) no more
burdensome than the review process for commercial projects and
retains options for appeals to Council;
C. Retail Preservation. Exempt 100 percent affordable housing projects
(120 percent AMI and below) from the retail preservation requirement
except in the Ground Floor (GF) and Retail (R) combining districts;
D. Parking. Adjust multifamily parking requirements based on maximum
anticipated demand. Coincidentally, the changes generally reflect the
standards permitted by State Density Bonus Law. Other changes are
proposed to incentivize affordable housing and reflect lower parking
demand near transit;
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E. Strike the proposed affordable housing standards related to parking for
multi-family residential uses; and add that an affordable multi-family
development may ask for a reduction in parking requirements up to
100 percent based on maximum anticipated demand; and
F. Exempt the first 1,500 square feet of ground-floor retail from parking
requirements within residential mixed-use buildings.
MOTION AS AMENDED PASSED: 5-2 Holman, Kou no, DuBois, Tanaka
absent
Adjournment: The meeting was adjourned at 12:21 A.M.
CITY OF PALO ALTO CITY COUNCIL
DRAFT ACTION MINUTES
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Special Meeting
December 10, 2018
The City Council of the City of Palo Alto met on this date in the Council
Chambers at 5:03 P.M.
Present: DuBois, Filseth, Fine; Holman arrived at 5:05 P.M., Kniss, Kou,
Scharff, Tanaka, Wolbach
Absent:
Special Orders of the Day
1. Santa Clara County Health Department Presentation of Healthy Cities
Award.
Closed Session
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Authority: Government Code Section 54956.8
Properties: (1) 321 California Avenue (APN 124-33-001); (2) 361
California Avenue (APN 124-33-029); (3) 341 California Avenue (APN
124-33-030); and (4) 2453 Ash Street (APN 124-33-027)
Agency Negotiators: James Keene, Ed Shikada, Brad Eggleston
Negotiating Parties: City of Palo Alto and (1) D.H. and M.A. Edwards
Company for 321 California Ave; (2) 361 California Ave, LP for
361 California Ave; (3) 341 Cal Partners LLC for 341 California Ave;
and (4) Ash Street Partners LP for 2453 Ash Street
Under Negotiation: Price and Terms of Payment for Subsurface
Easements Related to Construction of the California Avenue Garage.
MOTION: Council Member Wolbach moved, seconded by Vice Mayor Filseth
to go into Closed Session.
MOTION PASSED: 9-0
Council went into Closed Session at 5:08 P.M.
Council returned from Closed Session at 6:03 P.M.
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Draft Action Minutes: 12/10/18
Minutes Approval
3. Approval of Action Minutes for the November 19 and 26, 2018 Council
Meetings.
MOTION: Council Member Scharff moved, seconded by Council Member
DuBois to approve the Action Minutes for the November 19 and 26, 2018
Council Meetings.
MOTION PASSED: 9-0
Consent Calendar
MOTION: Council Member Wolbach moved, seconded by Vice Mayor Filseth
to approve Agenda Item Numbers 4-13.
Council Member Kou registered no votes on Agenda Item Numbers
4- Authorize the City Manager to Enter Into the Following Agreements for
the City’s Fair Value Commuting Project… and 9- PUBLIC HEARING /
QUASI-JUDICIAL: 3877 El Camino Real [17PLN-00321]…
Council Member Tanaka registered no votes on Agenda Item Numbers 4-
Authorize the City Manager to Enter Into the Following Agreements for the
City’s Fair Value Commuting Project… and 7- Adoption of a Memorandum of
Agreement…
4. Authorize the City Manager to Enter Into the Following Agreements for
the City’s Fair Value Commuting Project (Partially Funded Through a
Federal Transit Administration Grant): 1) an Agreement With
RideAmigos in an Amount Not-to-Exceed $150,620 for a Term of
15 Months, and 2) an Agreement With the San Francisco Bay Area
Planning and Urban Research Association (SPUR) in an Amount Not -to-
Exceed $100,000 for a Term of 15 Months.
5. Approval of Amendment Number 1 to Contract Number C19173096
With Prospect Silicon Valley to Update the Rate Schedule to Include
the Chief Executive Officer's Billing Rate.
6. Resolutions 9804 Entitled, “Resolution of the Council of the City of Palo
Alto to Designate the Amount of Project Expenditures to be
Reimbursed by Clean Water State Revolving Fund Proceeds for the
Funding of the Discharge Infrastructure Improvement (Outfall
Pipeline)” and Resolution 9805 Entitled, “Resolution of the Council of
the City of Palo Alto the Primary Sedimentation Tanks and Electrical
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Upgrade Projects at the Palo Alto Regional Water Quality Control
Plant.”
7. Adoption of a Memorandum of Agreement Between the City of Palo
Alto and Utilities Management and Professional Association of Palo
Alto.
8. Approval of City of Palo Alto's Employee Paid Parental Leave Policy and
Amendment to City Merit System Rules and Regulations Chapter
7-705(c).
9. PUBLIC HEARING / QUASI-JUDICIAL: 3877 El Camino Real
[17PLN-00321]: Recommendation on Applicant's Request for Approval
of a one lot Vesting Tentative Map to Divide an Existing 0.75 Acre
Parcel Into 17 Residential Condominiums and one Commercial
Condominium. Environmental Assessment: Mitigated Negative
Declaration Adopted by Council on September 18, 2017. Zoning
Districts: CS and RM-30.
10. Approval of a Donation of $25,000 From the City Council Contingency
Fund to Support Butte County Fire Relief, Resilience, and Recovery
After the Camp Fire.
11. Resolution 9806 Entitled, “Resolution of the Council of the City of Palo
Alto Authorizing the City Manager to Enter Into a Project Specific
Maintenance Agreement With the State of California Department of
Transportation for the Highway 101 Pedestrian/Bicycle Overpass
Project; and Approve the Easement Agreement for Public Access,
Utilities, and the Bicycle/Pedestrian Overcrossing Between Google and
the City, and Delegate Authority to the City Manager, or his Designee,
to Sign the Easement Agreement for the Project (PE-11011).”
12. Ordinance 5454 Entitled, “Ordinance of the Council of the City of Palo
Alto Amending Chapter 4.42 (Taxicabs and Other For-Hire Vehicles) of
Title 4 (Business Licenses and Regulations) of the Palo Alto Municipal
Code as Mandated by State Law (Assembly Bill 939) (FIRST READING:
November 26, 2018 PASSED: 9-0).”
13. Ordinance 5455 Entitled, “Ordinance of the Council of the City of Palo
Alto Amending Section 2.04.190 (Standing Committees – Special
Committees) of Chapter 2.04 (Council Organization and Procedure) of
Title 2 (Administrative Code); and Amending Section 12.10.060
(Coordination with City) of Chapter 12.10 (Street Cut Fees) of Title 12
(Public Works and Utilities) of the Palo Alto Municipal Code to Conform
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to a Seven-member City Council (FIRST READING: October 29, 2018
PASSED 9-0).”
MOTION FOR AGENDA ITEM NUMBER 4 PASSED: 7-2 Kou, Tanaka no
MOTION FOR AGENDA ITEM NUMBER 7 PASSED: 8-1 Tanaka no
MOTION FOR AGENDA ITEM NUMBER 9 PASSED: 8-1 Kou no
MOTION FOR AGENDA ITEM NUMBERS 5-6, 8, 10-13 PASSED: 9-0
Action Items
14. Approval of a Five-year Operating and Revenue Sharing Agreement
With Team Sheeper for Operations of the Rinconada Pool (Continued
From November 26, 2019).
MOTION: Council Member Scharff moved, seconded by Vice Mayor Filseth
to authorize the City Manager to approve a five-year revenue share contract
with Team Sheeper for operational oversight of Rinconada Pool’s aquatics
programming effective January 1, 2019.
MOTION PASSED: 9-0
15. Approval of: 1) Construction Contract C19173521 With Swinerton
Builders in the Amount of $39,395,153; 2) Amendment Number 3 to
Contract Number C16163034 With Nova Partners, Inc. in the Amount
of $1,249,193 for Construction Management Services; 3) Amendment
Number 1 to Contract Number S18171787 With Romig Engineers, Inc.
in the Amount of $99,000; 4) Authorization to Negotiate and Execute
Four Easements for Underground Shoring Tie-backs; 5) Authorization
to Negotiate and Execute a Short-term Lease for a Parking Lot From
the County of Santa Clara; 6) Authorization to Negotiate and Execute
a Month-to-Month Lease of Parking Stalls From Caltrain; and
7) a Budget Amendment for Capital Improvement Fund Project
PE-18000 for the new California Avenue Area Parking Garage.
MOTION: Council Member Scharff moved, seconded by Mayor Kniss to:
A. Approve and authorize the City Manager or his designee to execute a
contract with Swinerton Builders in an amount not-to-exceed
$39,395,153 for the New California Avenue Area Parking Garage,
Capital Improvements Program Project PE-18000;
B. Authorize the City Manager or his designee to negotiate and execute
one or more change orders to the contract with Swinerton Builders for
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related, additional but unforeseen work which may develop during the
project, the total value of which shall not exceed $2,954,636;
C. Approve and authorize the City Manager or his designee to execute
Amendment Number 3 to Contract Number C16163034 with Nova
Partners, Inc. to add construction management for the New California
Avenue Area Parking Garage to the scope of services and increase
compensation by $1,249,193 for a total contract amount of
$5,808,928;
D. Approve and authorize the City Manager or his designee to execute
Amendment Number 1 to Contract S18171787 with Romig Engineers,
Inc. to increase compensation by $99,000 for a total contract amount
of $149,000 as a sole source contract, exempt from competitive
solicitation as impractical and unavailing under PAMC 2.30.360(b)(2);
E. Authorize the City Manager or his designee to negotiate and enter into
easement agreements with four adjacent private property owners for
shoring tie-backs beneath those properties including a total
not-to-exceed compensation of $25,000 combined;
F. Authorize the City Manager or his designee to negotiate and enter into
a short-term lease agreement with the County of Santa Clara for the
parking lot on the southeast corner of Grant Avenue and Birch Streets;
G. Authorize the City Manager or his designee to negotiate and enter into
a month-to-month lease agreement for up to 44 parking stalls in the
California Avenue Caltrain Station parking lot; and
H. Amend the Fiscal Year 2019 Budget Appropriation for the Capital
Improvement Fund by:
i. Increasing the New California Avenue Area Parking Garage
project (PE-18000) Fiscal Year 2019 appropriation by
$2,450,000; and
ii. Decreasing the Infrastructure Reserve by $2,450,000.
MOTION PASSED: 9-0
Council took a break from 8:32 P.M. to 8:48 P.M.
16. PUBLIC HEARING: Adoption of an Ordinance Amending Section
18.18.120 (Grandfathered Uses and Facilities) of Chapter 18.18
(Downtown Commercial District) of Title 18 (Zoning) of the Palo Alto
Municipal Code (PAMC) to Adjust Regulations Relating to Noncomplying
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Facilities. California Environmental Quality Act (CEQA); This Ordinance
is Within the Scope of the Comprehensive Plan Environmental Impact
Report (EIR) Certified and Adopted on November 13, 2017 by Council
Resolution No. 9720; Alternatively, the Ordinance is Exempt From
Environmental Review Under CEQA Guidelines Section 15061(b)(3)
(Continued From December 3, 2018).
Council Member Scharff advised he would not participate in this Agenda Item
due to his ownership of real property within 500 feet of affected properties.
He left the meeting at 8:49 P.M.
Public Hearing opened at 9:28 P.M.
Public Hearing closed at 10:30 P.M.
Council took a break from 10:30 to 10:41 P.M.
MOTION: Council Member Fine moved, seconded by Vice Mayor Filseth to:
A. Find the Ordinance within the scope of the Comprehensive Plan
Environmental Impact Report (EIR) certified and adopted on November
13, 2017 by Council Resolution No. 9720;
B. Adopt the Ordinance with the following changes:
i. Remove from Municipal Code Section 18.18.120(b)(2), “for
continual use and occupancy, by the same use;”
ii. Add to Municipal Code Section 18.18.18.120(b)(2), “(F) The
residential portion of any grandfathered facility referenced in this
subsection shall not be converted to a non-residential land use
or reduced in size or number of units. An applicant may request
that the requirement of this subsection to retain the same
residential use be adjusted or waived based on a showing that
applying the requirement to the applicant’s property would cause
a violation of state or federal law;” and
C. Direct Staff to initiate a text amendment to amend Palo Alto Municipal
Code (PAMC) Section 18.18.120 in accordance with the procedures set
forth in PAMC Chapter 18.80 with review and recommendation by the
Planning and Transportation Commission and in accordance with the
Council’s action on this Ordinance.
DRAFT ACTION MINUTES
Page 7 of 7
City Council Meeting
Draft Action Minutes: 12/10/18
SUBSTITUTE MOTION: Council Member Holman moved, seconded by
Council Member DuBois to Direct Staff to initiate a text amendment to
amend Palo Alto Municipal Code (PAMC) Section 18.18.120 in accordance
with the procedures set forth in PAMC Chapter 18.80 for the Planning and
Transportation Commission to review and recommend an Ordinance based
on Option 3 provided to Council on this date, and direct the Planning and
Community Environment Director to prioritize this topic with the Planning
and Transportation Commission.
INCORPORATED INTO THE SUBSTITUTE MOTION WITH THE
CONSENT OF THE MAKER AND SECONDER “and return to Council in the
first quarter of 2019.”
SUBSTITUTE MOTION AS AMENDED RESTATED: Council Member
Holman moved, seconded by Council Member DuBois to Direct Staff to
initiate a text amendment to amend Palo Alto Municipal Code (PAMC)
Section 18.18.120 in accordance with the procedures set forth in PAMC
Chapter 18.80 for the Planning and Transportation Commission to review
and recommend an Ordinance based on Option 3 provided to Council on this
date; and direct the Planning and Community Environment Director to
prioritize this topic with the Planning and Transportation Commission and
return to Council in the first quarter of 2019.
SUBSTITUTE MOTION AS AMENDED PASSED: 6-2 Fine, Tanaka no,
Scharff absent
State/Federal Legislation Update/Action
None.
Adjournment: The meeting was adjourned at 11:35 P.M.
City of Palo Alto (ID # 8542)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 12/17/2018
City of Palo Alto Page 1
Summary T itle: Urban Forest Master Plan Second Edition
Title: Adoption of the Urban Forest Master Plan Second Edition
From: City Manager
Lead Department: Public Works
Recommendation
Staff recommends that Council adopt the Urban Forest Master Plan second
edition.
Background
Council adopted the Urban Forest Master Plan (UFMP) in May 2015 and directed
staff to return with a second iteration to include more depth in key topic areas in
the Goals, Policies, and Programs chapter.
After meeting with stakeholder groups, staff presented a second edition to
Council for review and comment in May 2016 (CMR 6483).With a few more
Council-directed edits and additions,the second edition Goals, Policies, and
Programs chapter (Attachment A) has been completed,and an update to the
implementation plan (Attachment B)supporting these changes has been drafted.
The updated second edition also includes program implementation elements
related to California’s Water Efficient Landscape Ordinance.
Discussion
Programs completed during the initial two years of the first edition Urban Forest
Master Plan are described in Attachment B. Some of these, such as the analysis of
north-south canopy disparity, resulted in significant changes.Other changes
emanated from additions directed by Council,including management of invasive
species and greater focus on tree protection during development/construction.
City of Palo Alto Page 2
A program was completed to analyze the canopy disparity between north and
south Palo Alto and develop strategies to end the trend of the canopy decreasing
in the south. The revised implementation plan defines actions to increase tree
canopy in south Palo Alto over the next ten years. The canopy disparity analysis
recommends adding about 10,000 new trees in south Palo Alto and since about
90% of the potential planting spaces for new trees are on private property, staff
actions on planning and development applications and landscape permits will
influence the success of correcting the canopy disparity.
Another significant effort is implementing a management program for invasive
species. At present there is no inventory information or analysis to evaluate the
population of invasive plants, location, species, or threat to nearby ecosystems.
In addition,there is no estimate of the influence on the health or function of the
native or desired ecosystem. It is likely that invasive plants inhibit optimal
function of desired plants thus diminishing the financial benefits of some
ecosystem services. During the upcoming years,this inventory and analysis work
will be completed and methods initiated to begin managing invasive species. This
work will complement creation and implementation of comprehensive
conservation plans for open space preserves (funded through the Capital
Improvement Program, capital project numbers PG-17000 and PG-17001).
Management of invasive species will require changes to Palo Alto Municipal Code,
policies, and staff authority and processes.
In general,more interdepartmental collaboration is required to accomplish the
goals, policies, and programs of the UFMP; enhanced partnerships and diversified
funding will also affect success.The implementation plan includes approximate
costs for each of the UFMP programs. While the total costs for most years exceed
the current ongoing budget of $150,000, the implementation plan costs include
programs that are expected to use existing staff without the need for additional
budget requests. Implementation strategies will be reviewed and adjusted as
needed on an annual basis, and may include proposals for changes to budget,
policy, staff, and authority.
Timeline
Implementation of Year 4 programs began in Fiscal Year 2019.
Resource Impact
City of Palo Alto Page 3
Ongoing annual funding of $150,000 was adopted as part of the Fiscal Year 2019
operating budget.This funding, along with existing staff resources,is intended to
be used to accomplish the annual goals of the UFMP.Any additional funding that
may be necessary to meet the implementation schedule prescribed in the revised
UFMP will be subject to review and approval by the City Council through the
annual budget process.
Policy Implications
Changes to Chapter 8 (Trees and Vegetation) of Palo Alto Municipal Code are
being drafted and reviewed at this time. Changes will focus on correcting
authorized officers, addressing invasive species and protecting native species,
managing landscapes as ecosystems for multiple benefits (including storm water
control, water efficiency, and property value), and minimizing the impacts while
optimizing the benefits of construction. Designated officers will need to exercise
interdepartmental authority.
Some policy changes will require additional review time for planning and
development applications and/or education or training for staff and contractors.
Other policies,such as “no net loss of canopy,”may require drafting procedures
for interpretation of decisions or conditions of approval. Conflicts or competing
objectives may need to be resolved with other policies such as zoning
requirements (for parking lot shading or accessory dwelling units) or solar power
readiness mandates.
Environmental Review
It is the opinion of staff that the Initial Study and Negative Declaration of
Environmental Impacts for the adopted plan sufficiently addresses potential
impacts, added content is similar in concept, and therefore the environmental
review does not need to be supplemented.
Attachments:
·Attachment A: GPP Revised 2nd Ed 4 Council in Fall of 2018 reduced
·Attachment B: Imp Plan 2nd Ed 4 Council in Fall of 2017 reduced
City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016
Goals, Policies, and Programs
Goal 1. A well developed contiguous, healthy, and ecologically
resilient citywide urban forest that:
• Is a mix of native and introduced climate adap-
tive species—to minimize vulnerability to disease,
storms, drought, pests, and other stressors.
• Emphasizes locally-evolved species, with particular
focus on regenerating a native woodland ecosystem
on a landscape scale.
• Avoids invasive species
• Is a mix of young, semi-mature and mature ages—to
facilitate uniformity in annual maintenance costs and
continuity of benefits.
• Maximizes habitat, environmental, and aesthetic
benefits while trying to minimize minimizing conflicts
with infrastructure and water-conservation goals.
• Maximizes the potential in each neighborhood—to
achieve the greatest possible canopy equity.
Policy 1.A. Strive for:
• A greater percentage of native, drought-tolerant, and fruit
tree species.
• Species choices that are appropriate to the setting and
site conditions e.g.,
• Maximize opportunities for fruit, nut, and flower
bearing trees where there are fewer maintenance
concerns.
• Maximize opportunities to include less drought
tolerant trees where water is not as limited such
as riparian corridors, special design or bioretention
landscapes, or where groundwater level is higher
e.g., plant riparian trees such as box elder, syca-
mores, cottonwood and willows near creeks and
where groundwater conditions allow.
• Maximize opportunities for species groupings that
form interconnected ecosystems and an ecologi-
cally resilient landscape that supports birds, pollina-
tors, and other beneficial insects with an emphasis
on oak woodland species based on the principles
of San Francisco Estuary Institute’s “Landscape re-
silient Framework” and “Vision for a resilient Silicon
Valley Landscape”.
• Minimize infrastructure conflicts, hazards, and
maintenance issues.
• Appropriate age diversity.
• No loss of benefits—as defined in iTree eco analysis (or
other peer-reviewed benefits-estimation model.)
• Increased habitat, health, and social benefits.
Program 1.A.i. Work with Canopy to complete the online “Tree Library”—
to achieve a helpful tool for staff and property owners.
Include information from the Santa Clara Valley Audubon
Society and Native Plant Society about the value for birds
and butterflies of species listed in the library. Ensure that
searches can include multiple attributes.
Program 1.A.ii. Work with Canopy and stakeholders to develop a “Preferred
and Restricted Species List” that will be a helpful tool for
staff and property owners.
The list will acknowledge differing priorities for:
•Public street trees
•Public park trees near playing fields or playing fields,
paths, or hardscape.
2nd Edition
Attachment A
Att
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m
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t
A
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Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016
•Public park trees further from playing fields, paths, or
hardscape.
•Public trees in nature preserves.
•Private trees on single-family residential property.
•Private trees on multi-family residential property.
•Private trees on commercial property.
•All trees in riparian corridors.
The list will consider:
•Habitat value and attractiveness for birds, butterflies
and pollinators.
•Opportunities to create riparian habitat.
•Ecological benefits such as shelter, food, and breeding
sites for both resident and migratory birds and pollinators.
•Energy use reduction potential.
•Carbon sequestration potential.
•Stormwater treatment potential.
•City goals for conserving potable water.
•City goals for recycled water.
•Infrastructure conflicts.
•Maintenance issues.
•Aesthetics.
•City’s goal of 50% shading goals for rights-of-way,
parking lots, and heat islands.
•City’s goal to emphasize native species.
•Need for age diversity.
•Toxicity to birds.
•Potential to become invasive.
•Potential to provide healthy, local food to residents.
Notes:
•The resulting list should be searchable by attributes.
• Special consideration should be given to the golf course.
•A comprehensive conservation plan is needed to ad-
dress the complexity of the ecosystems of preserves,
and open spaces recognizing that the desirability of
traits is often contingent upon location or limited
rooting area i.e., problems on one site may be benefits
on another. For example, species with maintenance
concerns such as those that drop fruit, nuts, and flow-
ers might not be appropriate in some urban areas.
• Although allergens are a concern, current research
does not support species selection for allergens.
Program 1.A.iii Work with Canopy and stakeholders to develop site-specific-
species-selection protocols to complement the “Preferred
and Restricted Species List.” In addition to the criteria
above, include consideration of:
• Resident’s requests.
• Regeneration of native woodland.
• Surrounding species theme and the past performance of
that species.
• Adjacent property use.
• Potential visibility issues (e.g., at intersections).
• Available soil volume.
• Available water.
• Potential conflicts with overhead power lines.
• Potential conflicts with hardscape.
• Potential conflicts with underground utilities.
• Avoidance of monocultures.
• Avoidance of inappropriate species in areas that are ideal
for rainwater bioretention areas.
• Creation of habitat corridors and ecologically resilient
landscapes, contribution to native woodland recovery.
For sites within parks, selection should also consider:
•The Comprehensive Plan’s vision that parks should inte-
grate nature with recreation and aesthetics and strive to
bring people closer to nature.
•Existing and future irrigation systems for nearby park turf.
•Maintenance issues specific to each park e.g., litter on
playing fields.
•Wildlife habitat needs e.g., the creation of understory to
provide shelter for birds.
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City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016
Additionally, species selection for trees in natural areas
should prefer native species and also consider:
•Threats that may be more likely to affect trees in natural
areas than in urban areas—especially Sudden Oak Death.
• Relationship and impact to trails.
•Soil types and natural heritage.
•Opportunities for planting species that drop fruit, nuts,
and flowers in areas where maintenance is not as big of a
concern.
Note: As mentioned earlier, a separate Resource Manage-
ment Plan—or Comprehensive Conservation Plan—is
needed to address the complexity of the ecosystems of
preserves, and open spaces.
Program 1.A.iv. Manage species diversity in such a way as to:
•Emphasize regeneration of an native woodland landscape
through the creation of species patches at a scale that sup-
ports regional ecological resilience.
•Avoid monocultures that create vulnerability to cata-
strophic losses due to species-specific threats—especially
in the urbanized area.
Note: Urban forestry guidelines suggest that—as a pre-
caution against catastrophic losses due to species-specific
threats—no one species should account for more than 10%
of the population and no one genus for more than 20% of
the population.
Policy 1.B. Endeavor to ensure commercial availability of appropriate tree
species.
Program 1.B.i. Upon completing the “Preferred and Restricted Species
List”, work with Canopy to encourage local and regional
nurseries and garden centers to defer to stock the “pre-
ferred” species—with emphasis on increasing the availabil-
ity of species that are drought-tolerant as well as tolerant to
recycled water—and to avoid stocking invasive species.
Program 1.B.ii. Consider feasibility of a city-owned nursery or partnership
with California Native Plant Society, Acterra, or other local
non-profits.
Policy 1.C. Conserve viable street tree planting sites.
Program 1.C.i. Work with relevant departments to develop criteria for viable
street tree planting sites, increased planting of street trees,
and related protocols to ensure optimal stocking level of
98%. Add criteria to Tree Technical Manual.
Program 1.C.ii. Use criteria for viable street planting sites to review and
update information about existing and available viable sites
in TreeKeeper, and GIS—as well as an interactive open-
source mapping solution such as OpenTreeMap.
Program 1.C.iii. Work with relevant departments to evaluate implementation
and effectiveness of the requirement for 50% shading for
parking lots (public and private) and identified heat islands.
Identify reasons for success and or failure. Modify as
needed.
Program 1.C.iv. Work with relevant departments to develop requirements
for new commercial, multi-unit, and single-family hous-
ing development projects to provide street trees (or space
for future trees) and related irrigation systems. Note: The
requirement for public art may be a useful model.
Policy 1.D. Strive for optimal stocking levels for street trees. Plantings
should exceed removals until a goal of 98% full stocking of
identified viable planting sites within right-of-ways and parks is
achieved. Assume an average 50 year life span and consistent
replacement and removal rates. Fluctuations should be ex-
pected due to past trends of planting as well as other variables.
Program 1.D.i. Develop a monitoring program and produce annual reports
of removals and plantings to show progress toward the
goal of 98% full stocking of identified viable planting sites
within right-of-ways and parks.
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Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016
Goal 2. Re-generated native woodland and riparian land-
scapes as the key ecological basis of the urban
forest with focus on native species and habitat.
Policy 2.A. Conserve and grow native and introduced climate adaptive tree
population to regenerate and recover native woodland ecosys-
tem on a landscape scale .
Program 2.A.i. Work with Canopy to update the Oakwell survey to:
•Assess changes in the population of native oaks since
1997.
•Evaluate the health of existing native trees and take
actions to improve conditions as needed (e.g., remove
hardscaping or turf watering around tree drip line.)
•Evaluate gaps and opportunities to plant native oaks and
native woodland species to create a mosaic of native
woodland species distribution that mimics the spatial
distribution of an native woodland ecosystem.
Program 2.A.ii. Consider incorporating Incorporate the Oakwell survey
data into Tree-Keeper, the City’s GIS, and an interactive
open-source mapping system such as OpenTreeMap.
Program 2.A.iii. Develop a plan for restoring a city-wide native woodland
landscape by increasing the percentages of native trees
especially oaks and by tracking progress. Implementation
should begin as soon as possible by providing more native
trees and introduce climate adaptive species for all tree
installations——to create a mosaic of native woodland
species distribution that mimics the spatial distribution of
an native woodland ecosystems. Specifically, achieve the
following goals:
•Street trees: Increase native woodland and introduced
climate adaptive trees from 7% to 10% within the life of
this 10-year plan—and to 20% within the next 20 years.
•Urban parks: Increase native woodland and introduced
climate adaptive trees from 11% to 25% within the life of
this 10-year plan—and to 50% within the next 20 years.
•Open spaces and preserves: Existing to at least 80%
native woodland and introduced climate adaptive trees
within the life of this 10-year plan.
•Private land: Increase percentage of native trees by
providing property owners, gardeners, landscapers, and
developers with educational resources, supply informa-
tion, and incentives for native plants, emphasizing native
woodland species.
•Re-oaking where oaks are appropriate—ensuring that
oaks are spaced so there are no gaps wider than 100-ft
among the trees.
Program 2.A.iv. Initiate “tree giveaway” events that provide residents with free
fruit trees, native trees and introduced climate adaptive trees.
Program 2.A.v. Work with Canopy and stakeholders such as the California
Native Plant Society, and Acterra to:
• Inventory the invasive tree species population as defined by
the Recommended and Restricted list.
• Formalize a plan for decreasing that population (Note: This
will need to be a recurring task..)
Upon completion of the inventory and establishment of a
plan work with Canopy, and stakeholders such as the Cali-
fornia Native Plant Society, and Acterra to:
• Develop procedures and coordinate field activities for re-
moving invasive species—with special attention given to the
removal of seedlings and saplings
• Provide education and incentives to homeowners to re-
move invasive species on their property.
• Develop specifications for invasive species removal to be
conditionally applied during Planning development review
for projects, when appropriate, in all zoning districts or abut-
ting creek areas (e.g. open space, residential estates, commer-
cial, research park, etc.)
•Develop monitoring programs to track progress.
Program 2.A.vi. Utilize public space opportunities--and encourage the
use of private space opportunities--to implement manage-
ment techniques that enable trees, shrubs, and compatible
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City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016
vegetation to coexist with the goals of producing ecosystem
benefits, aesthetic interest, layered wildlife habitat, and food
for people.
Program 2.A.vii. Create educational materials on oak tree care and pro ac-
tively reach out to property owners, landscaping firms, real
estate agents and other audiences to educate them about the
importance of oaks, other native, and introduced climate
adaptive trees and how to care for these trees.
Program 2.Aviii. When a property transfers, provide information on how to
care for oaks
Goal 3. A citywide Sustainability Plan that integrates the
goals of the Urban Forest Master Plan with other
sustainability goals such as those related to water
conservation, carbon neutrality, and solar en-
ergy—and communicates the value of the urban
forest and the importance of tree protection.
Policy 3.A. The City’s Sustainability Plan shall...
• Incorporate the contributions and needs (including water
needs) of the urban forest emphasizing the importance
of habitat as well as carbon sequestration by the urban
forest and the need to preserve canopy and ecosystems.
• Identify conflicts as well as alignment between urban
forest goals and those of other sustainability concepts
especially Green Building water use review and the as-
sociated Water Use Classification Of Landscape Species
(WUCOLS) plant species list.
• Describe procedures for prioritizing and mitigating con-
flicts.
Program 3.A.i. Work with the city’s Office of Sustainability as well as Canopy
and other related organizations (herein after et.al.) to
evaluate the “Preferred and Restricted Species List” to
ensure that it complements the City’s Sustainability Plan
and incorporates the need to preserve public health as well
as ecological and habitat benefits pro-vided by native
species such as oak trees, cottonwood and
willows, large broadleaf trees, and key introduced climate
adaptive species.
Program 3.A.ii. Work with the city’s Office of Sustainability et.al. to
evaluate future participation in carbon credit programs.
Program 3.A.iii. Work with the city’s Office of Sustainability et.al. to evaluate
the establishment of an oversight group (elected or
appointed by the City Council), to investigate and
comment on the impact of projects on the urban forest and
overall ecosys-tem—and monitor the progress of the
Urban Forest Master Plan goals.
Program 3.A.iv. Work with the Utilities Department to publish tools and
priorities for siting of solar collection devices.
Program 3.A.v.Work with the city’s Office of Sustainability et.al. and/or the
Utilities Department and Canopy to create a guidance docu-
ment—how to successfully incorporate solar collection and
trees into site design—for those considering solar.
Program 3.A.vi. Work with the city’s Office of Sustainability et.al to explore
new funding sources for the Urban Forestry program.
Program 3.A.vii. Work with the city’s Office of Sustainability et.al. to
reevaluate costs and fees related to efforts to coordinate
sustainability programs..
Policy 3.B. The well being of the urban forest and preservation of its
ecological, environmental, public health, aesthetic, economical,
social, and community benefits will be considered in all deci-
sions pertaining to the environment, sustainability, and capital
improvements.
Program 3.B.i. Formalize the Urban Forester’s role relative to:
•Citywide Sustainability Plan.
•Development of citywide policy.
•Inter-departmental collaboration.
•Technical advice.
Program 3.B.ii. Work with the city’s Office of Sustainability et.al.
to develop a “Landscape Sustainabil-ity Checklist”—for
development review—that incorporates
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Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016
citywide goals for water use, sustainability, storm water
management, tree pruning, tree retention, and tree selection
—and strives for ecological balance and resilience. Incorpo-
rate into the Landscape Technical Manual.
Program 3.B.iii. Work with the city’s Office of Sustainability et.al. to educate
staff about the importance of describing potentially
negative—or unintended—impacts to the urban forest and
ecologic bal-ance/resilience in staff reports about Capital
Improvement Projects—whether or not California
Environmental Quality Act (CEQA) review is required.
Policy 3.C. Monitor the salinity levels of recycled water and explore options
for adjusting potable/recycled mix rates, soil modification/aug-
mentation—to improve leaching—on a site by site basis.
Program 3.C.i. Review existing monitoring programs regarding the use
of recycled water for landscape irrigation at the Municipal
Golf Course and Greer Park. Modify as needed.
Program 3.C.ii. Develop a report describing what has been achieved rela-
tive to the City’s goals for reducing the salinity of recycled
water from the Regional Water Quality Control Plant since
Council adopted Resolution 9035 in January of 2010. The
report should include a draft handout brochure for property
owners considering conversion to recycled water--outlining
site drainage expectations, exemption process and new
plant material conversion and responsibilities. Ensure that
staff are aware of this City policy and understand its impli-
cations.
Program 3.C.iii. Work with Canopy and stakeholders such as the California
Native Plant Society, Acterra, and the Santa Clara Valley
Audubon Society to develop a list of tree species appropri-
ate for use in areas where recycled water is or may be used
for irrigation. Incorporate into the Landscape Technical
Manual.
Program 3.C.iv. Work with relevant departments to develop an emergency
program to provide water to trees during severe drought.
Program 3.C.v. Work with relevant departments to encourage construc-
tion of rain gardens and use of condensation water from
air-conditioning units, groundwater dewatering water, and
hydrant flushing water to provide water for “thirsty” habitat
trees such as willows, sycamores and cottonwoods
Program 3.C.vi. Emphasize the Utilities Department’s “Waste Avoidance”
programs (for water) on the Urban Forestry website.
Policy 3.D. Use wood chips and mulch appropriately.
Program 3.D.i. Review existing procedures and protocols for using mulch
to suppress weeds (including state requirements) and
develop site-specific criteria to ensure minimal impacts to
wildlife–especially in the wetlands and natural areas. Upon
completion:
• Incorporate into the Tree Technical Manual.
• Incorporate into the Landscape Technical Manual (Pro-
gram 6.F.i.)
• Work with stakeholders such as the California Native
Plant Society, Acterra, the Santa Clara Valley Audubon
Society on an outreach program to educate property own-
ers and residents about mulch use.
Program 3.D.ii. To prevent runoff of polluted water, avoid use of recycled-
tire or synthetic mulch and discourage use of recycled-tire
or synthetic mulch on private property
Program 3.D.iii. To prevent runoff of polluted water, avoid use of dyed mulch
and discourage use of dyed mulch on private property.
Program 3.D.iv. Explore an expansion of the existing urban-wood recycling
program to include higher end products that do not break
the wood down. Include consideration of the following:
•Breaking wood up to create mulch releases previously
sequestered carbon.
•Conversion to energy requires burning which releases
previously sequestered carbon.
•Recycling urban wood as a higher end product that does
not break it down e.g., using logs for habitat or outdoor
furniture, will allow the carbon to remain sequestered
within the wood.
•Carbon credit programs.
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City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016
Goal 4. A community that appreciates its urban forest and
partners with the city, Canopy, and other local
organizations and stakeholders to steward it.
Policy 4.A Optimize communication between the City, residents, property
owners, business owners, other cities and other government
agencies, and non-profits.
Program 4.A.i. Work with Canopy and stakeholders such as the Califor-
nia Native Plant Society, Acterra, the Santa Clara Valley
Audubon Society to conduct at least 4 community outreach
meetings to educate and get feedback:
•Introduce the website as a resource.
•Discuss “Hot Topics” from Master Plan survey.
•Discuss interactive open-source mapping.
Program 4.A.ii. Work with Canopy and stakeholders such as the California
Native Plant Society, Acterra, the Santa Clara Valley Audu-
bon Society and the community to develop outreach proce-
dures to follow prior to making any significant changes to
the urban forest —whether or not California Environmental
Quality Act (CEQA) review is required.
Program 4.A.iii. Work with Canopy and stakeholders such as the California
Native Plant Society, Acterra, and the Santa Clara Valley
Audubon Society to establish a recurring forum that pro-
vides the community an opportunity to communicate with
staff and members of the decision making bodies about tree
benefits, concerns, and ideas. Note: this may coincide with
the similar ideas for the citywide Sustainability Plan.
Program 4.A.iv. Continue pruning workshops and tree walks and consider
additional ways for community and staff to interact.
Program 4.A.v. Coordinate with the Palo Alto Unified School District re-
garding plantings, species selection, maintenance, manage-
ment of landscapes, Arbor Day, and other events.
Program 4.A.vi. Develop a capability for community input on the Urban
Forestry website.
Program 4.A.vii. Work with Canopy the California Native Plant Society,
Acterra, and the Santa Clara Valley Audubon Society to
develop the content for outreach possibilities such as city
mailings, e-mail blasts, door hangers, bill inserts, social
media, press releases, and newspaper columns.
Program 4.A.viii. Partner with Santa Clara Valley Audubon Society for the
Palo Alto Christmas Bird Count, Spring Bird Count, and the
Backyard Bird Count.
Program 4.A.ix. Work with Santa Clara Valley Audubon Society to develop
programs to familiarize residents with Palo Alto’s urban
forest’s birds and butterflies—and ways to attract them.
Program 4.A.x. Educate citizens about correct pruning at the best time to
protect bird habitat and nesting.
Program 4.A.xi. Partner with Acterra, Audubon and California Native Plant
Society to develop educational materials and workshops on
native woodland ecosystems, other native habitats and the
benefits of native tree species in the urban landscape for
both the public and urban forestry staff.
Policy 4.B. Ensure exhaustive exploration into the common concerns that
emerged from the responses to the Master Plan survey and
ensure that the resulting information is well communicated.
Program 4.B.i. Work with relevant departments to develop ways to avoid root
damage to sidewalks beyond just matching growth charac-
teristics to the conditions of the planting site. Explore root
barriers and special design solutions such as meandering
sidewalks around trees, suspending sidewalks above tree
roots, and replacing concrete sidewalks with sidewalks
made of recycled rubber or other material.
Program 4.B.ii. Work with relevant departments to develop ways to prevent
conflicts between tree roots and underground infrastructure
such as requirements that limit the location of underground
utilities to a corridor—preferably coincident with driveway.
Program 4.B.iii. Work with relevant departments to develop ways to avoid
disfigurement of trees from power line clearing such as run-
ning the power lines through protective conduits that don’t
require as much clearance.
Program 4.B.iv. Work with relevant departments to develop funding goals and
strategies to obtain desired tree pruning cycle.
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Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016
Goal 5 An effective and efficient Urban Forestry Division.
Policy 5.A. Ensure that the City has adequate baseline information—so
changes in the urban forest and ecological benefits can be
monitored.
Program 5.A.i. Follow up the 2010 canopy cover assessment done by UC
Davis that established the baseline for this master plan—
with a similar assessment in approximately 2020. Present a
comparison of the two assessments to the City Council.
Ensure that the follow-up canopy cover assessment consid-
ers the open spaces as well as the urban forest.
Note: This type of survey will provide canopy density of the
entire urban forest—both public and private trees and is
generally accepted as the best method for comparisons be-
tween municipalities, assessing canopy equity, and monitor-
ing change from development impacts etc.
Program 5.A.ii. Follow up the 2010 inventory update and i-Tree streets
analysis done by Davey Resources with either:
•A similar comprehensive inventory update and i-Tree
streets analysis in approximately 2020.
•OR a series of seven partial inventories done—annually—
on one-seventh of the entire street tree population.
•Ensure that follow-up analyses consider open spaces as
well.
•Ensure that any economic analysis of tree value consider
the costs inherent in invasive trees.
Note: This type of survey will provide multi-faceted and
detailed data about each city-owned tree and is essential to
the City’s asset management requirements.
Program 5.A.iii. Conduct an i-Tree eco analysis (or similar) to establish a
city wide benchmark that spans the entire population of
both public and private trees and then to monitor change in
the future.
Metrics should be compared to changes in order to craft
policies, provide incentives, and adapt partnerships.
Note: This type of survey will provide multi-faceted infor-
mation such as health and composition of the entire urban
forest—both public and private trees.
Program 5.A.iv. Conduct an i-Tree wildlife (or similar) assessment of the
existing habitat and biodiversity—to establish a baseline
and help identify and prioritize needs.
Note: The software used for this type of analysis is relative-
ly new. This type of survey will provide information about
the potential for both public and private trees to provide
habitat or to damage habitat (e.g., species that can be in-
vasive) and will help the City incorporate ecological needs
into the decision making process for many issues.
Policy 5.B. Strive for best possible tools—such as technology, information
about the trees, procedural documentation, knowledgeable
staff, and fiscal resources—to support the Urban Forest Master
Plan vision, goals, policies and programs.
Program 5.B.i. Conduct electronic tree surveys to enable analysis of devel-
opment impact.
Program 5.B.ii. Develop database management tools to assist with monitor-
ing, documentation, and evaluation of tree restoration work.
Program 5.B.iii. Develop open portals for data entry–as a way of engaging
the community as partners in stewardship and to improve
data currency and accuracy:
• Electronic submittals of tree surveys might allow more
accurate queries and reports to quantify the influence of
development.
•Open source mapping might allow input by anyone agree-
ing to comply with standards and complete training.
•Open portals might accommodate reports of maintenance
needs from community members.
Note: Any such tools should be compatible with the mobile
reporting application that is currently being developed for
the city to both report and monitor service requests.
Program 5.B.iv. Update the City’s GIS and Tree Keeper database informa-
tion about trees within the 32 parks, Municipal Golf Course,
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City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016
utility easements, city facilities, and city-owned property
such as fire stations—to ensure completeness and accuracy.
Program 5.B.v. Integrate the information in Tree-Keeper with the city’s
GIS to enable review of the relationship between trees and
other relevant geographic information such as parcel lines,
land uses, zoning, soil types, watersheds, creeks, pavement,
hazard areas, and utility infrastructure.
Program 5.B.vi. Use the City’s GIS system to highlight native trees especial-
ly oak species, and create a layer that identifies connectivity
and spatial distribution of oaks and riparian tree species.
Program 5.B.vii. Develop or obtain a more up-to-date and accurate soils map
and add it into the GIS.
Program 5.B.viii. Develop a map showing the depth of available water within
the urban forest.
Program 5.B.ix. Update the Tree Technical Manual. The update should be
coordinated with the Landscape Technical Manual as well
as the Sustainability Plan—and should:
•Include new and innovative ways to add trees in difficult
circumstances.
•Review and expand the requirements and options for
mitigating the removal of existing trees for development
projects and consideration of alternatives to removal. For
initially but have a long term life cycle may be worth more
as a mitigation measure than a transplanted tree–which
often suffer from diminished survival potential.
•Include information, specifications, and standard details
for employing structural grids to provide an adequate vol-
ume of quality soil to grow trees to desired mature size.
•Establish soil volume requirements in a manner similar to
those described in the city of Raleigh’s Landscape Manual.
•Work with Public Works sidewalk maintenance to con-
sider contract language to implement rooting channels for
confined existing or new trees to achieve longer life and
tree benefits.
•Establish requirements for providing independent spaces
for trees and turf so that water can be applied appropri-
ately and efficiently and nearby plantings will support
optimal performances e.g., only forest species should be
planted near trees where as turf areas may support orna-
mental landscape plants or riparian habitat trees and shrubs.
•Prohibit the planting of new turf in public rights-of-way,
medians, planter strips, and other roadway adjacent areas
of landscaping.
Note: In addition to the above listed enhancements, the Tree
Technical Manual will be the repository for many of the prod-
ucts called for by programs in this master plan such as: crite-
ria for a viable street tree planting site. As a result, the role of
the Tree Technical Manual will be significantly expanded.
Program 5.B.x. Incorporate stormwater treatment and bioretention best
management practices into the Tree & Landscape Technical
Manual, Standard Conditions of Approval, and Standard
Details, and citywide Sustainability Plan, Include best
practices and other requirements from both Municipal and
Regional Permits and emphasize the advantages (or disad-
vantages) of:
• Planting trees, shrubs, and ground cover to provide an
understory and a more complex habitat for birds in private
and public landscaping.
• Planting less drought resistant species (e.g., native ripar-
ian species that provide habitat), where there is a natu-
ral water sources such as a creek or higher water table
level—to help provide diversity.
•Planting larger broadleaf trees where there are no over-
head wires—to help provide ecological benefits.
• Planting introduced climate adaptive trees in areas that are
ideal for bioretention of stormwater.
•Rain gardens and use of condensation water from air-con-
ditioning units to provide water for “thirsty” habitat trees
such as willows, sycamores and cottonwoods
Page 9 of 16
Draft
example, roof top plantings-which are expensive
Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016
Program 5.B.xi. Complete the update of the Street Tree Management Plan.
Include information,criteria, procedures, and strategies
regarding:
• Selecting street tree species.
•Providing for age diversity.
• Ensuring that planting parallels tree removal to avoid
canopy and benefit loss.
•Young tree care.
•Preventing loss of viable street tree sites.
•Optimizing opportunities for adding trees for new private
development and Capital Improvement projects.
•Canopy disparity between north and south Palo Alto.
•Standards used for line clearing and criteria for selecting
contractors.
•Sidewalk repair.
•Recycled water and progress relative to the Salinity Re-
duction Policy for Recycled Water.
•Benefits to local birds, butterflies, bees, and other pollinators.
•Regeneration of spatially connected native woodland
ecosystem.
•Shade for pedestrians.
Program 5.B.xii. Work with relevant departments to improve the way
maintenance work done by field crews is documented and
uploaded into TreeKeeper and/or the City’s GIS. Improve-
ments should explore Smart Phone capabilities as well as
the ability for the public to both access information about
tree maintenance and contribute information about potential
maintenance needs.
Program 5.B.xiii. Consider transferring maintenance responsibilities from
Community Services Parks Division to Public Works
Urban Forestry Division for:
•All trees on the golf course.
•Trees in developed areas of Open Space (along park roads
and around structures/park facilities)
Program 5.B.xiv. Nurture existing volunteer support groups and work with
non-profit organizations to reach out to businesses and
corporate sponsors for forest-restoration projects.
Program 5.B.xv. Work with relevant departments to explore a collaboration
between relevant local fire protection districts and CAL
FIRE regarding an educational campaign to inform home-
owners about selecting species and pruning trees to achieve
“defensible spaces” as part of vegetation management in
appropriate areas of the city. Incorporate into Sustainability
Plan as well as the Tree and Landscape Technical Manual.
Program 5.B.xvi. Provide opportunities for training Urban Forest staff and
park rangers that include:
•Certification as arborist.
• Certification in pesticide application.
• Education in Integrated Pest Management.
• Education in Best Management Practices for management
of invasive plants.
• Education in ecology and native plant management.
• Proficiency in relevant software programs.
• Tree Risk Management Protocols.
Review should include exploration of conferences, in-house
training, online training, etc.
Program 5.B.xvii. Develop a flexible staffing model that ensures staffing com-
mensurate to work load increases and decreases. (Manpow-
er shortages cause delays in project review.)
Program 5.B.xviii. Work with relevant departments to update development
review fees—to accommodate intensification of the review
process to ensure that all ecological and environmental
concerns are met.
Program 5.B.xix. Evaluate the cost resources needed Work with relevant
departments to establish written risk management protocol
and training for scheduled inspections.
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City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016
Program 6.A.ii. Work with relevant departments to augment project-review
standard conditions of approval with:
•Requirements for no net canopy loss per project site.
•Soil volume requirements for trees per species group.
•Habitat connectivity and regeneration of an native wood-
land ecosystem on a landscape scale.
Program 6.A.iii. Ensure that (in addition to building standards) Palo Alto’s
standards for landscape installations and renovations, con-
sider appropriate species selection and placement of trees—
especially relative to existing trees and habitat value.
Program 6.A.iv. Work with relevant departments, Canopy and related organi-
zations to analyze the impact of basement construction—and
dewatering by wells and basement sump pumps—on tree health
and the urban forest. Focus shall include but not be limited to:
• Soil volume.
• Water table.
• Root impact on the development and/or adjacent sites.
Policy 6.B. Review of both private and public projects will:
• Occur early in the design phase.
• Be coordinated with the reviews of other departments.
• Seek ways to add trees, canopy, and habitat benefits.
• Promote solutions that promote regional ecosystems
and natural functions including watersheds and wildlife
connectivity.
• Promote regionally native and introduced climate adaptive
plants and discourage the use of invasive species.
• Promote green space systems within/among communities.
• Promote bicycle and public transportation nodes and routes.
• Promote shade to encourage pedestrian and bicycle mobility.
•Consider absorption of carbon dioxide and air pollutants.
•Evaluate impacts to ecosystems and natural functions.
•Evaluate impacts to watersheds and wildlife corridors.
•Evaluate impacts to stormwater systems.
•Evaluate impacts to existing impervious surfaces.
•Evaluate impacts to groundwater.
•Evaluate impacts to soil volume and quality.
•Evaluate impacts to bird especially re: nesting seasons.
Goal 6. An Urban Forest that enhances the built environ-
ment and connects it to the natural environment.
Policy 6.A. Updates to Palo Alto’s Zoning Regulations, Green Building
Standards, Standard Conditions of Approval, Standard Details,
Green Infrastructure Practices, and stormwater permitting
procedures shall consider the following as key factors:
•Conservation of existing trees and replacement of
undesirable species when appropriate.
•Appropriate native and introduced climate adaptive species
and placement for new trees.
•Respect for regional ecosystems and natural functions.
•Respect for watersheds and wildlife corridors.
•Habitat overlay zones.
•Green space systems within and among communities.
•Absorption of carbon dioxide and air pollutants.
•Responsible storm water management.
•Responsible ground water management.
•Responsible soil conservation.
•Vibrancy of the community.
•Quantification of ecological benefits based on peer-reviewed
models such as the analytical software, iTree.
Program 6.A.i. Work with relevant departments, divisions, Canopy,
and related organizations to review up-to-date sources for new
measures and possible modifications to Palo Alto’s Zoning
Regulations, Building Standards, Green Building Standards,
Standard Conditions of Approval, Standard Details, Green
Infrastructure Practices, storm water permitting procedures,
and other relevant documents—to ensure currency with
environmental laws, best practices, and innovative solutions
and to enable the policies and goals of this plan.
Review to include but not be limited to these resources:
•Updated Green Building Standards.
•Sustainable Sites Initiative.
• American Planning Association recommendations for
land use objectives and actions.
•Best Practices for responsible stormwater management.
• Best Practices for soil conservation.
• Landscape Resilience Framework and Vision for a resilient
Silicon Valley Landscape (San Francisco Estuary Institute.)
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Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016
Program 6.B.i. Work with relevant departments and divisions to ensure that
the Urban Forestry Division is included in the early phases
of design and review of private projects. For discretionary
reviewed projects, work with the Planning Department to
ensure that in each environmental assessment prepared it
will include trees in the aesthetic resources section (desig-
nated landscape and public trees) and biological resource
section (protected trees) as applicable in the early review
phase.
Program 6.B.ii. Work with the relevant departments and divisions to ensure
that the Urban Forestry Division is included in the early
phases of budgeting (for staff resources) as well as the early
phases of design for Capital Improvement Projects.
Program 6.B.iii. Provide education to Urban Forestry staff about innovative
ways to add trees to development projects and in limiting
situations.
Program 6.B.iv. Provide education to all relevant staff about the “Preferred
and Restricted Species List.”
Program 6.B.v. Provide education to citywide development review staff
about City Sustainability Plan priorities and need for staff
reports to include information about the role of trees in
moderating potential negative impacts to the environment
or add beneficial services related to:
•Canopy.
•Birds and pollinators.
•Watershed health.
•Storm water systems.
•Ground water stability.
•The need for adequate soil volume and/or quality.
•Soil stability on hillsides.
•The value of trees with regard to aesthetics and privacy
concerns.
Program 6.B.vi. Educate citywide development review staff about City
priorities and need for staff reports to include information
about potential opportunities to enhance:
•The vibrancy of the community including economy and
employment opportunities e.g., teen career opportunities,
training, and local food production.
• Human health benefits —both physical and psycho-social
health—of green spaces within and among communities.
• Bicycle and public-transportation nodes and routes.
Program 6.B.vii. Provide education to citywide development review staff to
ensure that tree maintenance practices continue to consider
bird nesting seasons.
Program 6.B.viii. Work with Canopy and other stakeholders to educate the
development community about the need to discuss trees
during the early stage of a project’s design.
Program 6.B.ix. Work with Santa Clara Valley Audubon Society and other
organizations to educate the development community about
minimizing project effects on local wildlife.
Policy 6.C. Strive for no net loss /increase in canopy cover.
Program 6.C.i. Continue to enforce the City’s Tree Protection Ordinance
but also review it to ensure that it reflects state water ef-
ficiency standards as well as this master plan’s goals for
regeneration of native woodland landscape.
Program 6.C.ii. Evaluate needs and benefits of a possible requirement that
digital information about protected trees be submitted to
the City as a condition of approval for permit applications.
Program 6.C.iii. Work with relevant departments to develop canopy thresh-
olds—possibly based on zoning and land use goals of the
Comprehensive Plan. Consider appropriateness to the
ecotype e.g., Baylands canopy should be much less than
riparian corridors.
Note: This program does not intend to concentrate plant-
ings in open space grasslands and, thereby, reduce plant-
ings in developed areas. Thresholds suggested by orga-
nizations such as American Forests may be helpful as
guidelines. However, where such suggestions are less than
existing density, they should not imply a need or desire to
reduce density.
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City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016
Policy 6.D. Strive for canopy equity—prioritizing areas in which the UC
Davis report indicated a decrease between 1982 and 2010.
Program 6.D.i. Investigate reasons for less canopy in south Palo Alto. This
should include evaluation of:
•Development review procedures.
•Maintenance activities and contracts
•Property-owner objections to street trees.
•Prohibitive physical conditions such as soil type, absence
of planting strip, etc.
Program 6.D.ii. Develop strategies to end the trend of decreasing canopy in
South Palo Alto e.g.,
•Work with Canopy and stakeholders such as Acterra, the
California Native Plant Society, and the Audubon Society on
an outreach program to ensure residents, property owners,
and business owners understand how their decisions affect
the canopy and encourage them to plant trees.
•Create incentives for home and business owners.
•Add new planting sites for street trees where possible—and
focus on planting native species.
• Incorporate the use of interactive open source mapping.
Program 6.D.iii. Ensure that staff and contractors performing maintenance
tasks in South Palo Alto know that preserving and increas-
ing the canopy—and focus on native and introduced cli-
mate adaptive species—in South Palo Alto is a City priority.
Program 6.D.iv. Ensure adequate budget to accomplish the strategies—in-
cluding incentives—for preserving and increasing the
canopy in South Palo Alto.
Policy 6.E . Recognize El Camino Real’s importance as the preeminent link
between Palo Alto and adjoining communities.
Program 6.E.i. Utilize the following resources when reviewing projects on
El Camino Real:
•El Camino Real Master Planning Guidelines and Appen-
dices. Incorporate into sidewalk maintenance replacement
contracts and Landscape Technical Manual, the remedial
specification BMP’s for existing trees (Appendix 5) and
design guidelines for new trees.(Section 5.4)
•Appropriate scenic design plans
•Appropriate plans of nearby jurisdictions and agencies
•Santa Clara Valley Urban Runoff Pollution Prevention
Program
Program 6.E.ii. Coordinate with nearby jurisdictions and agencies regarding
trees within the El Camino Real Corridor e.g.,
• Management of existing trees.
• Development impacts and opportunities.
• Projected future needs.
• Grand Boulevard Project.
Note: These guidelines for reviewing projects within the
El Camino Real Corridor should be reflected in the Tree
Technical Manual.
Policy 6.F. Private and public landscape and irrigation plans that include
both trees and turf will be reviewed to ensure that each is pro-
vided enough independent space to ensure that their differing
maintenance needs can be met efficiently e.g., so that:
• Water can be applied appropriately and efficiently.
• Nearby plantings will support optimal performance e.g.,
only forest species (e.g., understory species) should
be planted near trees whereas turf areas may support
ornamental landscape plants (e.g., plants requiring more
frequent watering.)
Program 6.F.i. Develop a Landscape Technical Manual that aggregates
landscape requirements and best management practices
from all relevant sections of the Municipal Code as well as
the Baylands Master Plan, El Camino Real Master Plan
and Appendices, Comprehensive Plan, Sustainability Plan,
Green Building Code, and Tree Technical Manual. Focus to
include but not be limited to:
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Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016
•Solutions to promote canopy equity for South Palo Alto
e.g., planting, soil, and watering recommendations.
•Special concerns related to the development of properties
within OS (Open Space) and Residential Estate Zoning
Districts e.g., fire safe landscapes and hydroseeding.
•Retention of existing mature (non-invasive) trees.
•Regeneration of an native woodland ecosystem on a land-
scape scale.
Policy 6.G. Provide incentives to increase canopy and ecological benefits.
Program 6.G.i. Work with relevant departments to monitor and comment on
proposed changes to relevent zoning policies and
regulations to ensure that the process considers the
impacts on the ability to add tree canopy and to preserve
planting sites. If changes to zoning policies and
regulations occur, look for opportunities to increase the
canopy.
Program 6.G.ii. Work with relevant departments to develop incentives to
retain and plant trees—and where appropriate, trees of high
habitat value and fruit trees—through additional points via
LEED certification , Build It Green (BIG) Green Points,
Backyard Habitat Programs, and/or similar certification
systems such as those defined by the Sustainable Sites
Initiative, the National Wildlife Federation, and the San
Francisco Estuary Institute’s Vision for a Resilient Silicon
Valley.
Program 6.G.iii. Work with relevant departments to explore the feasibility of
a tree adoption program—possibly to be modeled after
programs offered by the Sacramento Municipal Utility
District (SMUD) which has been operating successfully for
15 years.
Policy 6.H. Minimize the negative effect on the urban forest from develop-
ment and infrastructure maintenance.
Program 6.H.i. Work with relevant departments to review line clearing stan-
dards and criteria for selecting contractors; publish on the
Urban Forest website.
Program 6..H.ii. Work with relevant departments to analyze and resolve con-
flicts regarding the space required between utilities under-
ground equipment and other criteria related to what makes a
planting site viable for street trees.
Program 6.H.iii. Evaluate the current street tree pruning program and the
possible advantages of a more frequent pruning cycle. En-
sure that pruning continues to consider bird nesting seasons.
Program 6.H.iv. Work with relevant departments to create criteria for mini-
mum tree plantings as development requirements.
Program 6.H.v. Work with relevant departments to review and update current
fines and incentives as related to tree malpractice and van-
dalism.
Program 6.H.vi. Work with relevant departments to amend fee schedule to
include development fees to enable appropriate participa-
tion in project review, building and other permit issuance,
regulatory compliance, and auditing.
Policy 6.I. Approved development plans shall not be modified in any
way that may affect street trees or approved landscape plans
without review of those modifications by the Urban Forestry
Division.
Program 6.I.i. Work with relevant departments to reevaluate and adjust de-
velopment review fees to accommodate work load increases
and staffing impacts if necessary in order to address:
•Failure to include tree protection review in the permitting
process.
•Failure to comply with tree protection requirements.
•Unapproved modifications to approved plans—made in
the field.
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City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016
Policy 6.J. Strive for optimal conditions in the natural areas of the city
preserves and open spaces.
Note: the needs of preserves and open spaces may differ
from those of the urban forest and Resource Management
Plans—specific to those environments—are needed.
Program 6.J.i.. Ensure that the follow up citywide canopy cover analy-
sis (Program 5.A.i.) is sufficient to establish a baseline of
canopy cover in the city’s preserves and open spaces.
Note: Natural habitats are complex and it is important to
keep both habitat diversity and specific species interactions
in mind when dealing with natural areas. Therefore, al-
though the percentage of canopy cover in the natural areas
is worth monitoring, it may not have the same relevance—in
terms of optimal conditions—as it does in the urban forest.
Program 6.J.ii. Establish a baseline for relevant information to be moni-
tored—in addition to canopy cover—such as native versus
non-native species populations.
A statistically valid sample should be collected to analyze
current conditions. Sampling methodology should enable
long term monitoring, direct management decisions, and
analyze the effectiveness of current practices. A permanent
plot system would be an option.
Experimentation in conjunction with analysis of natural
regeneration practices, simulated disturbance regimes, and
predation relationships should be employed.
Note: This is not redundant with programs 5.A.iii. the
analysis of 5.A.iii. will inform this task.
Program 6.J.iii. Work with relevant departments to develop a long-range
budget for tree management and maintenance in the open
spaces that includes:
•Tree inspections.
•Tree removal and replacements.
•Forest restoration.
•Training for rangers.
•Technology for tracking maintenance tasks.
•Retention of dead trees and snags.
•Protection of native volunteer saplings.
•Survey of invasive tree species.
•Mapping of soil types and depth to water table to inform
selection of ideal locations for a variety of tree species.
•A plan to increase native canopy and decrease the popula-
tion of invasive tree species—and monitor results.
Program 6.J.iv. Work with relevant departments to develop a Comprehen-
sive Conservation Plan that includes and/or considers:
• Up-to-date information regarding Sudden Oak Death Dis-
ease and other pathogens that impact the local ecosystem.
• Maintaining healthy ecosystems by reducing the impact
on trees by the implementation of fire management plans.
• Best Management Practices for forest restoration.
• A well-defined plan for tree replacement within the parks
and open spaces.
• Detailed map of locations of sensitive species.
• Consideration of snags and dead trees.
• Protection of native volunteer tree saplings.
• Consideration for removal of invasive trees and replace-
ment with native trees.
• Trail placement that avoids impacts to native trees and
sensitive understory species.
Program 6.J.v. Work with relevant departments to update existing park plans
and/or develop new plans to ensure that tree issues are ad-
dressed.
Program 6..J.vi. Coordinate between departments and outside partners re:
•Appropriate mixes of trees, shrubs, and grasses
•Natural cycles of disturbance such as fire
•Response to use and impacts.
•Appreciation by the community.
Program 6.J.vii. Ensure that the “Restricted Species List” includes consid-
eration of species appropriate for the golf course, parks,
preserves, and open spaces e.g.,
•Importance of native species in natural areas.
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Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016
•Importance of avoiding invasive species.
•Importance of fruit trees.
• Need for evergreen canopy to support watershed protec-
tion and wildlife habitat.
•Need for shrub and understory species for increased and
multi-layered canopy and habitat.
•Maintenance impacts of root damage to trails.
•Maintenance impact of litter on playing fields.
Program 6.J.viii. Work with Canopy to educate the community regarding the
necessity of tree removals— and where safe, snag preserva-
tion—in the parks and open spaces.
Program 6.J.ix. Work with relevant departments to ensure consideration of
tree preservation and tree replacement for capital improve-
ment projects within city parks and open spaces.
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Implementation PlanPalo Alto Urban Forest Master Plan
Implementation Plan
In May of 2015, the City Council adopted the Urban Forest Master Plan—and directed
staff to develop a 2nd Edition of the “Goals, Policies, and Programs.
In April of 2016, the City Council adopted the 2nd Edition “Goals, Policies, and
Programs”--and directed staff to make minor modification
The following timeline, implementation plan, and annual budget needs apply
to the 2nd Edition programs (adopted in April 2016) as well as the modifications
directed by the City Council at that time. Timing and amounts are approximate.
Some programs will require collaboration between departments and/or changes to the
Municipal Code.
Some programs support the main focus by means technology, administration, partner-
ships, and monitoring.
For readability, the program are abbreviated; for complete language, see “Goals, Poli-
cies,& Programs” section.
2nd Edition
Attachment B
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B
2nd Edition as of 9/20/18
page 1 of 26
Blank Page
page 2 of 26
3 4 5 6 7 8 9 10 11 12
2017 ‐ 2018 2018 ‐ 2019 2019 ‐ 2020 2020 ‐ 2021 2021 ‐ 2022 2022 ‐ 2023 2023 ‐ 2024 2024 ‐ 2025 2025 ‐ 2026 2026 ‐ 2027
1. South PA 1. South PA 1. South PA 1. South PA 1. South PA 1. South PA 1. South PA 1. South PA 1. South PA 1. South PA
2. Pruning cycle
8. Oversight
13. ECR
No budget $150,000 $310,000 $460,000 $195,000 $290,000 $508,000 $140,000 $60,000 $110,000
$2,223,000
Implementation Timeline & Annual Budget Needs for the Remaining Years of the 2nd Edition of the Urban Forest Master Plan
The
d
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16. Monitoring enhancements (technological)
17.Street tree inventory update (iTree?)
18.Invasive species mgmt.
19. Ecological protocols
20. Inhouse catch‐up
21. Conservation & Park Plans
10‐year total
22. Soil/water GIS layers
23. Street tree mgmt plan
24. Carbon credit & CalFIRE
25. City Nursery, wood recycling,
Tree Give Away, etc.
page 3 of 26
Blank Page
page 4 of 26
Draft
Costs
1
2
3
4
Yrs 1‐2
NA
NA
NA
NA
NA
NA
COMPLETED as 3.A.iv.: Stanford tree tour
piloted in October of 2015. Stanford pruning
workshop held in July 2016.4.A
.
i
v
.
Continue pruning workshops and tree tours and consider additional ways for community and staff to
interact.
Completed Years 1 & 2 July 1, 2015 thru June 30, 2017
In years 1 & 2 the South Palo Alto analysis was completed enabling work towards increasing that area of canopy to begin in year 3. The online tree library was
also completed providing a helpful tool for species selection. The UF staff began several inhouse interdepartmental dialogs pertaining to organization and
procedure‐‐which will be continued as other programs are implemented. Staff collaborated with local environmental groups and produced the 2nd Edition of
the UFMP in which programs have been added or enhanced to A) require more rigorous attention to ecological concerns during development review and B)
collect and monitor more data about ecological conditions.
Overview of Program or Program Group Individual Programs
COMPLETED as 1.A.i.: Tree library is now
available via UF & Canopy websites. 1.A
.
i
.
Work with Canopy to complete the online “Tree Library" to achieve a helpful tool for staff and
property owners.
Completed programs continuted on next page
COMPLETED as 3.Ai., 3.A.vii., & 4.i.xiii. UF
Division collaborated with Canopy, California
Native Plant Society, Acterra, the Santa Clara
Valley Audubon Society to incorporate
additional ecologically oriented paramaters and
requirements into the programs for this 2nd
Edition.
UF Division collaborated w/stakeholders to
revise outreach/notification procedures for
utility pruning--and w/ local realtors about
distributing FAQ list.
Stewardship Agreement with Acterra enhanced
to protect native seedlings within Arastradero
Preserve.
4.A
.
i
.
Work with Canopy and stakeholders such as the California Native Plant Society, Acterra, the Santa
Clara Valley Audubon Society to conduct at least 4 community outreach meetings to educate and get
feedback: Introduce the website as a resource, Discuss “Hot Topics” from Master Plan survey,
Discuss interactive open-source mapping.
4.A
.
v
i
i
.
Work with Canopy the California Native Plant Society, Acterra, and the Santa Clara Valley
Audubon Society to develop the content for outreach possibilities such as city mailings, e-mail
blasts, door hangers, bill inserts, social media, press releases, and newspaper columns.
5.B
.
x
i
v
.
Nurture existing volunteer support groups and work with non-profit organizations to reach out to
businesses and corporate sponsors for forest-restoration projects.
NA
City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."
6.D
.
i
.
Investigate reasons for less canopy in south Palo Alto…NA
NA
NA
COMPLETED as 1.D.i.: Findings presented
to CC in 2017.
page 5 of 26
5
6
NA
NA
Completed Programs (Yrs 1 & 2)
NA
NA
NA
NA
NA
NA
NA
5.B
.
x
i
i
i
.
Consider transferring maintenance responsibilities from Community Services Parks Division to
Public Works Urban Forestry Division for:
• All trees on the golf course.
• Trees in developed areas of Open Space (along park roads and around structures/park facilities)
COMPLETED as 3.A.iv.: Stanford tree tour
(by Canopy) piloted in October of 2015.
Stanford pruning workshop held in July 2016.4.A
.
i
v
.
Continue pruning workshops and tree tours and consider additional ways for community and staff to
interact.
3.B
.
i
.
Formalize the Urban Forester’s role relative to: • Citywide Sustainability Plan; • Development of
citywide policy; • Inter-departmental collaboration; • Technical advice.
4.B
.
i
.
Explore ways to avoid root damage to sidewalks… explore root barriers and solutions such as
meandering sidewalks around trees, suspending sidewalks above tree roots, and replacing concrete
sidewalks with recycled rubber sidewalks.
5.B
.
x
v
i
i
i
.
Develop a flexible staffing model that ensures staffing commensurate to work load increases and
decreases.
6.J
.
i
x
.
Ensure consideration of tree preservation and tree replacement for capital improvement projects
within city parks and open spaces.
6.B
.
i
.
Ensure that the UF Division is included in the early phases of design and review of private projects.
For discretionary review projects, work with Planning to ensure that each environmental
assessment... will include trees in the aesthetic resources section... and biological resource section...
as applicable in the early review phase.
6.B
.
v
i
i
i
.
COMPLETED as 2.B.i,. 4.B.ii., 4.K.ii.,
4.K.iii., 4.I.xii., 4.I.xi., 3.B.i., The new Urban
Forester has begun discussions to identify and
mitigate the potential conflicts between the
multiple departments and disciplines of the
city's functions. So far....
UF Division’s role at the DRC meetings
formalized / counter technicians trained to
provide back up for UF staff.
Power Point presentation developed for both
staff & developers (at DC.)
Initiated contract for an arborist to review
the IR compliance requirements regarding
tree protection.
The UF and Parks Divisions jointly updated
language in Parks Master Plan-- also
coordinating with the JPA and SCVWD
regarding impacts along San Francisquito
Creek and Palo Alto Golf Course.
Parks Division staff can now log into
TreeKeeper to input data / produce reports.
The UF Division developed / presented
possible design solutions to the Engineering
Division re: future sidewalk design and
maintenance tasks.
NA
NA
Work with Canopy to educate the development community about the need to discuss trees during the
early stage of a project’s design.
page 6 of 26
Program Group
1
2
3
Yr 3
NA NA
NANA
6.D
.
i
i
i
.
Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that
preserving and increasing the canopy—and focus on native and introduced climate adaptive
species—in South Palo Alto is a City priority.
6.H
.
i
i
i
.
Evaluate the current street tree pruning program and the possible advantages of a more frequent
pruning cycle. Ensure that pruning continues to consider bird nesting seasons.
This MP priority is long range and recurs in
each remaing year of the plan. Based on the
analysis done in Yrs 1 & 2 (Program 6.D.i.),
these programs aim to ensure the addition of at
least 1000 trees per year. Work commences in
Year 3--even without specific funding by
shifting existing funds within the UF budget.
Continued progress inYears 4 through 12 will
rely on specific funding.
6.D
.
i
i
.
Develop strategies to end the trend of decreasing canopy in South Palo Alto….
The City Council identified this as a priority
and although there is no funding for Year 3, it
is scheduled for completion by means of
shifting funds within the UF budget.
Year 3 continuted on next page
NANA
This program is ongoing and even though there
is no funding in Year 3, progress will continue
by means of shifting funds within the UF
budget. The main task in Year 3 will be to
revise Title 8 of the Muni Code, "Trees and
Vegetation."
6.C
.
i
.
Continue to enforce the City’s Tree Protection Ordinance but also review it to ensure that it reflects
state water efficiency standards as well as this Master Plan's goals for regeneration of native
woodland landscape
Overview of Program or Program Group Individual Programs
City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."
Year 3 July 1, 2017 thru June 30, 2018
Year 3 is somewhat defined by its lack of funding. However, some programs progressed by means of shifting funds within the UF budget. Note: Programs related to canopy
disparity in South Palo Alto will also progress in Year 3 by means of shifting funds within the UF budget; however, completion will require additional funds so it is scheduled and
budgeted in Year 4.
Costs
page 7 of 26
4
NAYear 3 total
NA
These funding-oriented programs reflect
multiple constituencies and vantage points;
however, they have been consolidated in Year
3 for discussion--with the goal of precipitating
funding in Years 4-12.
Discussion resulted in the conclusion that
implementation of the UFMP should be an
ongoing budget adjustment.
Ensure adequate budget to accomplish the strategies for preserving and increasing the canopy in
South Palo Alto.
6.J
.
i
i
i
.
Develop long range operating budget that includes: •Inspections; •Removal / replacements; •
Restoration.; Training; •Technology; •Retention of dead trees and snags; •Protection of native
saplings.; Survey of invasive species; •Mapping of soil and water table; •Increase native/decrease
invasives—monitor results.
NA
NA
3.A
.
v
i
i
.
3.A
.
v
i
.
6.D
.
i
v
.
5.B
.
x
v
i
i
.
Provide opportunities for reclassifying Urban Forest staff and changing certain position descriptions
to ensure staff’s ability to manage contracts and oversee work done by contractors.
6.H
.
v
.
Review and update current fines and incentives as related to tree malpractice and vandalism.
Work with relevant departments to update development fees--to accommodate intensification of the
review process to ensure that all ecological and environmental concerns are met.
Work with the city’s Office of Sustainability to reevaluate costs and fees related to efforts to
coordinate sustainability programs.
Work with the city’s Office of Sustainability to explore new funding sources for the Urban Forestry
program.
6.H
.
v
i
.
Amend fee schedule to include development fees to enable appropriate participation in project
review, building and other permit issuance, regulatory compliance, and auditing.
NA
5.B
.
x
i
x
.
6.I
.
i
.
Reevaluate and adjust development review fees to accommodate work load increases and staffing
impacts…
Work with relevant departments to develop funding goals and strategies for desired tree pruning
cycle.4.B
.
i
v
.
6.B
.
i
i
.
Ensure that the Urban Forestry Division is included in the early phases of budgeting (for staff
resources) as well as the early phases of design for Capital Improvement Projects.
page 8 of 26
Program Group
1
5
Year 4 continuted on next page
3.B
.
i
i
.
Work with the Office of Sustainability and environmental groups to develop a “Landscape
Sustainability Checklist”—for development review.
$0
$50,000
Review existing procedures and protocols for using mulch to suppress weeds (including state
requirements) and develop site-specific criteria to ensure minimal impacts to wildlife…
$50,000
$0
6.D
.
i
i
.
Develop strategies to end the trend of decreasing canopy in South Palo Alto….
City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."
Year 4 July 1, 2018 thru June 30, 2019
Develop a Tree & Landscape Technical Manual (T<M)
6.J
.
v
i
.
Coordinate between departments and with partners re: • Appropriate mixes of trees, shrubs, and
grasses; • Natural cycles of disturbance such as fire; • Response to use and impacts; and •
Appreciation by the community.
Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that
preserving and increasing the canopy—and focus on native and introduced climate adaptive
species—in South Palo Alto is a City priority.
Update the Tree Technical Manual
This MP priority is long range and recurs in
each remaing year of the plan. Based on the
analysis done in Yrs 1 & 2 (Program 6.D.i.),
these programs aim to ensure the addition of at
least 300 trees per year. Work commences in
Year 3--even without specific funding by
shifting existing funds within the UF budget.
Continues progres inYears 4 through 12 will
rely on specific funding.
6.D
.
i
i
i
.
Overview of Program or Program Group Individual Programs Costs
Year 4 will focus on completing in-progress programs that were interupted by lack of funding in Year 3.
Updating the Tree Technical Manual is now
merged with devleoping a Tree & Landscape
Technical Manul--and is in progress.
Completion of the manual will encompass all
the programs within this group.
Note: Funding will be provided by means of
shifting $55,000 from existing funds previously
allocated for Years 1& 2.
Yr 4
5.B
.
x
.
Incorporate stormwater treatment and bioretention BMPs into the T<M….
To prevent runoff of polluted water, avoid use of recycled-tire or synthetic mulch and discourage use
of recycled-tire or synthetic mulch on private property
To prevent runoff of polluted water, avoid use of dyed mulch and discourage use of dyed mulch on
private property.
5.B
.
i
x
.
6.F
.
i
.
3.D
.
i
.
3.D
.
i
i
.
3.D
.
i
i
i
.
page 9 of 26
7
15 $10,000
$60,000
21
$150,000
5.B
.
i
i
i
.
Develop open portals for data entry as a way of engaging the community as partners in stewardship
and to improve data currency and accuracy….Ensure compatibility with mobile reporting
application developed by the city.
$10,000
$10,000
These programs aim to make the UF website an
easy means of communication--and a useful
tool.
4.A
.
v
i
.
Develop a capability for community input on the Urban Forestry website.
Year 4 total
Update the City’s GIS and Tree Keeper database information about trees within the 32 parks,
Municipal Golf Course, utility easements, city facilities, and city-owned property such as fire
stations—to ensure completeness and accuracy.
5.B
.
v
.
Integrate the information in Tree-Keeper with the city’s GIS to enable review of the relationship
between trees and other relevant geographic information such as parcel lines, land uses, zoning, soil
types, watersheds, creeks, pavement, hazard areas, and utility infrastructure.
$100,000 5.B
.
x
i
i
.
Improve the way maintenance work is documented/uploaded into TreeKeeper/GIS. Explore Smart
Phone capabilities as well as the ability for the public to both access information about tree
maintenance and contribute information about maintenance needs.
$10,000
5.B
.
i
v
.
page 10 of 26
Program Group
1
6
1.A
.
i
v
.
Manage species diversity in such a way as to:
• Emphasize regeneration of an native woodland landscape.
• Avoid monocultures that create vulnerability.
City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."
$0
Year 5 will focus on community relationships including the Oakwell Survey which was promoted by local environmental groups during the Master Plan process.
Year 5 July 1, 2019 thru June 30, 2020 Yr 5
Individual Programs Costs
6.D
.
i
i
i
.
Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that
preserving and increasing the canopy—and focus on native and introduced climate adaptive
species—in South Palo Alto is a City priority.
Overview of Program or Program Group
This MP priority is long range and recurs in
each remaing year of the plan. Based on the
analysis done in Yrs 1 & 2 (Program 6.D.i.),
these programs aim to ensure the addition of at
least 300 trees per year. Work commences in
Year 3--even without specific funding by
shifting existing funds within the UF budget.
Continues progres inYears 4 through 12 will
rely on specific funding.
6.D
.
i
i
.
Develop strategies to end the trend of decreasing canopy in South Palo Alto….
$0
1.A
.
i
i
.
Work with Canopy and stakeholders to develop a “Preferred and Restricted Species List" that will be
a helpful tool for staff and property owners.
Year 5 continuted on next page
Work with Canopy to encourage local and regional nurseries and garden centers to defer to stock the
"preferred species"…
$75,000 $75,000
6.J
.
v
i
i
.
Ensure that the “Restricted Species List” includes consideration of species appropriate for the golf
course, parks, preserves, and open spaces e.g., importance of native species, avoiding invasive
species, fruit trees, watershed protection, wildlife habitat, need for understory species, layerd canopy,
root damage to trails, and litter on playing fields.
Development of the "Preferred and Restricted
Species List" will be informed by the "Tree
Library" (Program 1.A.i.) and will--inturn--
inform the Tree & Landscape Technical Manual
(Program 6.F.i.,)
Completion will encompass the other programs
in this group.
Funding for this group is budgeted for Year 5;
completion may take more than one year.
3.A
.
i
.
Work with the Office of Sustainability and environmental groups to ensure that the “Preferred and
Restricted Species List” complements the City’s Sustainability Plan.
1.A
.
i
i
i
.
Develop site-specific species selection protocols to complement the “Preferred and Restricted
Species List”
1.A
.
i
i
i
.
Work with Canopy and stakeholders to develop site-specific-species-protocols to complement the
"Preferred Species List"…
6.B
.
i
v
.
Provide education to all relevant staff about the "Preferred and Restricted Species List."
1.B
.
i
.
page 11 of 26
8
4.A
.
i
i
i
Work with Canopy and stakeholders such as the California Native Plant Society, Acterra, and the
Santa Clara Valley Audubon Society to establish a recurring forum that provides the community an
opportunity to communicate with staff and members of the decision making bodies...
9
$310,000Year 5 total
2.A
.
v
i
i
.
2.A
.
i
i
.
Local environmental groups have expressed an
urgent need to update the Oakwell survey done
in 1997 and have contributed several programs
related to that need.
These programs will involve the participation of
Canopy and local environmental groups.
Funding is budgeted for Year 5; it may take
multiple years to complete these programs.
Update the Oakwell survey to: • Assess changes since 1997; • Evaluate the health/take actions to
improve conditions; • Evaluate gaps and opportunities.2.A
.
i
.
5.B
.
v
i
.
4.A
.
x
i
.
2.A
.
v
i
i
i
.
Use the City’s GIS system to highlight native trees especially oak species, and create a layer that
identifies connectivity and spatial distribution of oaks and riparian tree species.
Partner with Acterra, Audubon and California Native Plant Society to develop educational materials
and workshops on native woodland ecosystems, other native habitats and the benefits of native tree
species in the urban landscape for both the public and urban forestry staff.
These programs seek to establish a forum for
interaction and explore the possibility of an
oversight group simililar to existing boards and
commissions.
3.A
.
i
i
i
.
Work with the city’s Office of Sustainability to evaluate the establishment of an oversight group... to
investigate and comment on the impact of projects on the urban forest and overall ecosystem—and
monitor the progress of the Urban Forest Master Plan goals.
$55,000 $55,000
When a property transfers, provide information on how to care for oaks
Create educational materials on oak tree care and pro actively reach out to property owners,
landscaping firms, real estate agents and other audiences to educate them about the importance of
oaks, other native, and introduced climate adaptive trees and how to care for these trees.
Incorporate the Oakwell survey data into Tree-Keeper, the City’s GIS, and an interactive open-source
mapping system such as OpenTreeMap.
$180,000
$30,000
$45,000
$45,000
$15,000
$15,000
$30,000
page 12 of 26
Program Group
1
10
City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."
Year 6 July 1, 2020 thru June 30, 2021
Develop strategies to end the trend of decreasing canopy in South Palo Alto….
Programs in Yrs 6 & 7 go further than ever before to exhaustively search for ways to improve procedures & minimize negative impacts to the urban forest. Yr 6 focuses on
programs that must be coordinated with the Utilities Dept. & Office of Sustainabiity. Note: the10‐year follow up to the canopy analysis of 2010 is also budgetd for Year 6.
These Year 6 programs address a variety of
water concerns. Success will involve the
cooperation of the Office of Sustainabiity,
multiple departments, and possible changes to
the Munidipal Code.
* Note: Program 3.C.iv. (emergency program
to provide water to trees during severe
drought) aims to ensure that money is held in
reserve for if and when needed. These reserves
do not necessarily need to be associated with
funding for the UFMP. Rather, these funds can
be part of citywide emergency funds.
3.C
.
i
i
.
Develop a report re: achievements towards reducing salinity of recycled water from the RWQCP
since Resolution 9035.
$235,000
3.C
.
i
i
i
.
Work with Canopy and stakeholders… to develop a list of tree species appropriate for use in areas
where recycled water is or may be used for irrigation.
3.C
.
i
.
Review existing monitoring programs regarding the use of recycled water for landscape irrigation at
the Municipal Golf Course and Greer Park. Modify as needed.
3.C
.
v
i
.
This MP priority is long range and recurs in
each remaing year of the plan. Based on the
analysis done in Yrs 1 & 2 (Program 6.D.i.),
these programs aim to ensure the addition of at
least 1000 trees per year. Work commences in
Year 3--even without specific funding by
shifting existing funds within the UF budget.
Progress inYears 4 through 12 will rely on
partnership funding beyond the budget shown.
6.D
.
i
i
.
$0
6.D
.
i
i
i
.
Emphasize the Utilities Department’s “Waste Avoidance” programs (for water) on the Urban
Forestry website.
3.C
.
i
v
.
Yr 6
Overview of Program or Program Group Individual Programs Costs
$8,000
Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that
preserving and increasing the canopy—and focus on native and introduced climate adaptive
species—in South Palo Alto is a City priority.
$0
Year 6 continuted on next page
$17,000
$1,000
$8,000
$1,000
$200,000
Work with relevant departments to encourage construction of rain gardens and use of condensation
water from air-conditioning units, groundwater dewatering water, and hydrant flushing water to
provide water for “thirsty” habitat trees…
Work with relevant departments to develop an emergency program to provide water to trees during
severe drought.*
3.C
.
v
.
page 13 of 26
11
12
$460,000
5.A
.
i
.
Follow up the 2010 canopy cover assessment done by UC Davis that established the baseline for this
master plan—with a similar assessment in approximately 2020. Present a comparison of the two
assessments to the City Council.
These Year 6 programs focus on improvements
that must be worked out with the help of the
Utilities Department and are fundamental to
sustaining Palo Alto’s legacy of beautiful tree-
lined streets.
* Note: Programs 6.H.ii., 4.B.ii, 6.H.i., &
4.B.iii. funded by Utilities Depart.
3.A
.
v
.
Work with the city’s Office of Sustainability and/or the Utilities Department and Canopy to create a
guidance document—how to successfully incorporate solar collection and trees into site design—for
those considering solar.
A canopy comparison (1982 to 2010) was done
to inform this MP. It clarified many questions
about development impacts and identified
where the urban forest most needed help.
Subsequent discussions indicated a desire to
repeat a similar comparison every 10 years.
6.J
.
i
.
Ensure that the follow up citywide canopy cover analysis (Program 5.A.i.) is sufficient to establish a
baseline of canopy cover in the city’s preserves and open spaces.
6.J
.
i
i
.
Establish a baseline for relevant information to be monitored (in addition to canopy cover). Note:
This is not necessarily redundant with Program 5.A.iii..
$0
$175,000
$50,000
4.B
.
i
i
.
Explore ways to prevent conflicts between tree roots and underground infrastructure such as
requirements that limit the location of underground utilities to a corridor…*
6.H
.
i
.
6.H
.
i
i
.
Analyze and resolve conflicts regarding the space required between utilities underground equipment
and other criteria related to what makes a planting site viable for street trees.*
3.A
.
i
v
.
$175,000
Year 6 total
$25,000
$25,000Work with the Utilities Department to publish tools and priorities for citing of solar collection
devices. Same
Review line clearing standards and criteria for selecting contractors; publish on the Urban Forest
website.*
4.B
.
i
i
i
.
Develop ways to avoid disfigurement of trees from power line clearing such as running the power
lines through protective conduits that don’t require as much clearance.*
page 14 of 26
Program Group
1
13
City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."
Programs in Years 6 & 7 go further than ever before to exhaustively search for ways to improve procedures and minimize negative impacts to the urban forest. Year 7 focuses
on zoning regulations which must be coordinated with the Planning Division and Development Center.
This MP priority is long range and recurs in
each remaing year of the plan. Based on the
analysis done in Yrs 1 & 2 (Program 6.D.i.),
these programs aim to ensure the addition of at
least 1000 trees per year. Work commences in
Year 3--even without specific funding by
shifting existing funds within the UF budget.
Progress inYears 4 through 12 will rely on
partnership funding beyond the budget shown.
6.D
.
i
i
.
Develop strategies to end the trend of decreasing canopy in South Palo Alto….
Year 7 July 1, 2021 thru June 30, 2022
Like Group 12, these programs also involve
Zoning; and therefore, coordination with the
Planning Division.
The initial scope of these programs was
completed in 2016; however, 2nd Edition
augmentation will likely require furrther
review and additional efforts.
*Note: Most costs associated with these
programs should be funded by application
fees. Although some changes to the fees and
fines were accomplished in Year 2,
additional changes may be required. Further
review of fees and fines is scheduled for Year-
-Program Group 4.
6.E
.
i
.
Utilize the following resources when reviewing projects on El Camino Real (ECR): • ECR Master
Planning Guidelines.; •... scenic design plans; • ... plans of nearby jurisdictions and agencies; and •
County Urban Runoff Pollution Prevention Program.*
6.E
.
i
i
.
Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that
preserving and increasing the canopy—and focus on native and introduced climate adaptive
species—in South Palo Alto is a City priority.
Yr 7
Overview of Program or Program Group Individual Programs Costs
$0
6.D
.
i
i
i
.
$0
$0
Coordinate with nearby jurisdictions/agencies re: trees within the ECR Corridor e.g., • Management
of existing trees; • ...impacts and opportunities; and •...future needs; • Grand Boulevard Project.*
Year 7 continuted on next page
$0
page 15 of 26
14
$195,000
Work with relevant departments to create criteria for minimum tree plantings as development
requirements.
Augment project-review standard conditions w/ • Requirements for no net canopy loss per project
site; • Soil volume requirements for trees per species group.; and • Habitat connectivity and
regeneration of an native woodland ecosystem on a landscape scale.
Work with relevant departments to identify zoning regulations that encourage larger foot prints.
Ensure that (in addition to building standards) Palo Alto’s standards for landscape installations and
renovations, consider appropriate species selection and placement of trees—especially relative to
existing trees and habitat value.
Develop incentives to retain/plant trees...of high habitat value and fruit trees—through... LEEDs ,
Build It Green, Green Points, & Backyard Habitat Programs, and/or similar...such as defined by
Sustainable Sites Initiative, National Wildlife Federation, and San Francisco Estuary Institute’s
Vision for a Resilient Silicon Valley.
Develop requirements for new commercial, multi-unit, and single-family housing development
projects to provide street trees (or space for future trees) and related irrigation systems. Note: The
requirement for public art may be a useful model. 1.C
.
i
v
.
6.G
.
i
i
.
Work with relevant departments to explore incentives such as increased density.
Develop canopy thresholds— possibly based on zoning and land use goals of the Comprehensive
Plan…6.C
.
i
i
i
.
6.G
.
i
i
i
.
6.G
.
i
.
These Year 7 programs focus on improvements
that can only be provided through zoning-and
can only be accomplished with the help of the
Planning Division.
These programs are fundamental to sustaining
Palo Alto’s legacy of an urban canopy that is
above average in density.
These programs will likely require changes to
Title 18 of the Municipal Code, "Zoning."
$195,000
6.A
.
i
v
.
Analyze the impact of basement construction—and dewatering by wells and basement sump
pumps—on tree health and the urban forest. Focus shall include but not be limited to: • Soil volume;
• Water table; • Root impact on the development and/or adjacent sites.
$50,000
$100,000
6.A
.
i
i
.
6
.
H
.
i
v
.
Year 7 total
6.A
.
i
i
i
.
1.C
.
i
i
i
.
Evaluate implementation/effectiveness of the requirement for 50% shading for parking lots and
identified heat islands. Identify reasons for success and or failure. Modify as needed. $45,000
page 16 of 26
Program Group
1
15
$70,000
1.C
.
i
.
Year 8 continuted on next page
1.C
.
i
i
.
Use criteria for viable street planting sites to review and update information about existing and
available viable sites in TreeKeeper, and GIS—as well as an interactive open-source mapping
solution such as OpenTreeMap.
Develop criteria for viable street tree planting sites, increased planting of street trees, and related
protocols to ensure stocking level of 98%.
These programs aim to monitor the city’s
commitment to achieving a 98% stocking level
for street trees.
5.B
.
v
.
Integrate the information in Tree-Keeper with the city’s GIS to enable review of the relationship
between trees and other relevant geographic information such as parcel lines, land uses, zoning, soil
types, watersheds, creeks, pavement, hazard areas, and utility infrastructure.
City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."
Year 8 July 1, 2022 thru June 30, 2023
1.D
.
i
.
Develop a monitoring program and produce annual reports of removals and plantings to show
progress toward the goal of 98% full stocking of identified viable planting sites within right-of-ways
and parks.
Years 8 & 10 tackle the logistics of incorporating the knowledge gained from MP efforts into the daily activities of the city and community. Year 8 focuses on technology and
monitoring programs.
This MP priority is long range and recurs in
each remaing year of the plan. Based on the
analysis done in Yrs 1 & 2 (Program 6.D.i.),
these programs aim to ensure the addition of at
least 1000 trees per year. Work commences in
Year 3--even without specific funding by
shifting existing funds within the UF budget.
Progress inYears 4 through 12 will rely on
partnership funding beyond the budget shown.
6.D
.
i
i
.
Develop strategies to end the trend of decreasing canopy in South Palo Alto….
$0
6.D
.
i
i
i
.
Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that
preserving and increasing the canopy—and focus on native and introduced climate adaptive
species—in South Palo Alto is a City priority.
Overview of Program or Program Group Individual Programs
Yr 8
$70,000
$0
Costs
5.B
.
x
i
i
.
Improve the way maintenance work is documented/uploaded into TreeKeeper/GIS. Explore Smart
Phone capabilities as well as the ability for the public to both access information about tree
maintenance and contribute information about maintenance needs.
page 17 of 26
16
17
$290,000
6.C
.
i
i
.
Evaluate needs and benefits of a possible requirement that digital information about protected trees
be submitted to the City as a condition of approval for permit applications.
These programs aim to grow a database of
explicit knowledge about individual properties
and development projects. Conduct electronic tree surveys to enable analysis of development impact.
The street tree inventory was updated in 2010
as part of this MP. 2022 is a logical time for a
follow up.
Year 8 total
$140,000
$20,000
$2,000
$58,000
Develop database management tools to assist with monitoring, documentation, and evaluation of tree
restoration work. 5.B
.
i
i
.
5.A
.
i
i
.
Follow up 2010 inventory update and i-Tree streets analysis with either: • A similar cmprehensive
inventory & analysis OR a series of 7 partial ones done annually.$140,000
$80,000
5.B
.
i
.
page 18 of 26
Program Group
1
18
$508,000
City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."
Year 9 July 1, 2023 thru June 30, 2024
5.A
.
i
v
.
Conduct an i-Tree wildlife (or similar) assessment of the existing habitat and biodiversity—to
establish a baseline and help identify and prioritize needs.
Year 9 programs focus on ecological and wildlife concerns which are secondary only to infrastructure conflicts, development impacts, and water concerns‐‐addressed in earlier
years of this implementation plan.
$508,000
This MP priority is long range and recurs in
each remaing year of the plan. Based on the
analysis done in Yrs 1 & 2 (Program 6.D.i.),
these programs aim to ensure the addition of at
least 1000 trees per year. Work commences in
Year 3--even without specific funding by
shifting existing funds within the UF budget.
Progress inYears 4 through 12 will rely on
partnership funding beyond the budget shown.
6.D
.
i
i
.
Develop strategies to end the trend of decreasing canopy in South Palo Alto….
$0
6.D
.
i
i
i
.
Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that
preserving and increasing the canopy—and focus on native and introduced climate adaptive
species—in South Palo Alto is a City priority.
Yr 9
Overview of Program or Program Group
4.A
.
v
i
i
i
.
5.A
.
i
i
i
.
Individual Programs Costs
$0
2.A
.
v
.
Work with Canopy/stakeholders to: • Inventory the invasive tree species population as defined by the
Recommended and Restricted list; • Formalize a plan for decreasing that population; • Develop
procedures...;• Develop specifications…• Develop monitoring program.*
4.A
.
i
x
.
Work with Santa Clara Valley Audubon Society to develop programs to familiarize residents with
Palo Alto’s urban forest’s birds and butterflies—and ways to attract them.
$95,000
$3,000
$45,000
$60,000
$275,000
$30,000
Year 9 total
Conduct an i-Tree eco analysis (or similar) to establish a citywide benchmark...both public and
private trees and then to monitor change in the future. Metrics should be compared to changes in
order to craft policies, provide incentives, and adapt partnerships.
Partner with Santa Clara Valley Audubon Society for the Palo Alto Christmas Bird Count, Spring
Bird Count, and the Backyard Bird Count.
The i-Tree eco analysis (or similar) and the
i-Tree wildlife (or similar) assessment will
be demanding endeavors. These programs
will involve working closely with local
environmental groups.
* Note: Inventory of invasive species (a
component of Program 2.A.v.) to be
coordinated with the Parks & Open Spaces
Division--and may begin as early as Year 3 or
4.
2.A
.
i
i
i
.
Develop a plan for restoring a city-wide native woodland landscape..... Specifically, • Street trees:
from 7% to 10% within 10-year plan / 20% within 20 years.• Urban parks: from 11% to 25% within
10-year plan / 50% within 20 years. • OS/preserves: to at least 80% within 10-year plan....
page 19 of 26
Blank Page
page 20 of 26
Program Group
1
19
Year 10 July 1, 2024 thru June 30, 2025
City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."
Years 8 & 10 tackle the logistics of incorporating the knowledge gained from MP efforts into the daily activities of the city and community. Year 10 focuses on education and
document updates.
This MP priority is long range and recurs in
each remaing year of the plan. Based on the
analysis done in Yrs 1 & 2 (Program 6.D.i.),
these programs aim to ensure the addition of at
least 1000 trees per year. Work commences in
Year 3--even without specific funding by
shifting existing funds within the UF budget.
Progress inYears 4 through 12 will rely on
partnership funding beyond the budget shown.
6.D
.
i
i
.
Develop strategies to end the trend of decreasing canopy in South Palo Alto….
$0
6.D
.
i
i
i
.
Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that
preserving and increasing the canopy—and focus on native and introduced climate adaptive
species—in South Palo Alto is a City priority.
$0
6.B
.
i
x
.
Work with Santa Clara Valley Audubon Society and other organizations to educate the development
community about minimizing project effects on local wildlife. $40,000
Work with Canopy to educate the community regarding the necessity of tree removals…
4.A
.
i
i
.
Work with Canopy and stakeholders such as the California Native Plant Society, Acterra, the Santa
Clara Valley Audubon Society and the community to develop outreach procedures to follow prior to
making any significant changes to the urban forest —whether or not CEQA review is required.
6.J
.
v
i
i
i
.
4.A
.
x
.
Educate citizens about correct pruning at the best time to protect bird habitat and nesting.
Utilize public space opportunities--and encourage the use of private space opportunities--to
implement management techniques that enable trees, shrubs, and compatible vegetation to coexist
with the goals of producing ecosystem benefits, aesthetic interest, layered wildlife habitat, and food
for people.
Yr 10
10000
$1,000
$11,000
$13,000
Year 10 continuted on next page
These educational and outreach programs aim
to share the benefits--derived from the MP
programs--with the community--to enhance the
urban forest and ecological environment.
Overview of Program or Program Group Individual Programs Costs
$5,000
2.A
.
v
i
.
page 21 of 26
20
$140,000
$100,000
5.B
.
x
x
.
5
.
B
.
x
v
i
.
Provide training UF staff and park rangers that includes: • Certification as arborist & pesticide
application; • Education in Integrated Pest Management, .mgmt of invasive plants, and ecology and
native plants; • Proficiency in relevant software; • Tree Risk Management Protocols. ...
6.B
.
v
i
i
.
Provide education to DR staff about City Sustainability Plan priorities and need for staff reports to
include information about the role of trees in moderating potential negative impacts... or add
beneficial services related to...
Provide education to staff and ensure that tree maintenance practices continue to consider bird
nesting seasons.
Year 10 total
Establish written risk management protocol and training for scheduled inspections.
6.B
.
v
.
3
.
B
.
i
i
i
.
Work with the city’s Office of Sustainability to educate staff about the importance of describing
potentially negative—or unintended—impacts to the urban forest and ecologic balance/ resilience
...whether or not CEQA review is required.
These programs aim to ensure that staff are
informed and equipped to make use of the
benefits derived from the MP programs
to enhance the urban forest and ecological
environment.
6.A
.
i
i
.
Augment project-review standard conditions w/ • Requirements for no net canopy loss per project
site; • Soil volume requirements for trees per species group; • Habitat connectivity and regeneration
of an native woodland ecosystem on a landscape scale.
6.A
.
i
.
Review up-to-date sources for ... possible modifications to Zoning Regss, Building Standards, Green
Building Standards, Standard Conditions of Approval, Standard Details, Green Infrastructure
Practices, storm water permitting procedures, etc.
6.B
.
v
i
.
Educate DR staff about City priorities and need for staff reports to include information about
potential opportunities to enhance: • The vibrancy of the community..; • Human health benefits ...;
• Bicycle and public-transportation…
$20,000
$20,000
$10,000
$50,000
page 22 of 26
Draft
Program Group
1
21
22
$60,000
6.J
.
i
v
.
Develop a Comprehensive Conservation Plan *
$20,0006.J
.
v
.
Update existing park plans and/or develop new plans to ensure that tree issues are addressed.
$0
6.D
.
i
i
i
.
Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that
preserving and increasing the canopy—and focus on native and introduced climate adaptive
species—in South Palo Alto is a City priority.
Individual Programs
$0
City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."
Develop strategies to end the trend of decreasing canopy in South Palo Alto….
Overview of Program or Program Group
$15,000
$20,000
Year 11 total
Yr 11
Costs
$0
$25,000
Year 11 July 1, 2025 thru June 30, 2026
The dominant programs in Year 11 are the Comprehensive Conservation Plan and updating of the individual park plans although the status of this programs and precise needs
are not predictable as this project is lead by the Community Services Department and already in progress. Year 11 also contains programs for expanding the GIS database.
$40,000
5.B
.
v
i
i
i
.
Develop a map showing the depth of available water within the urban forest.
Having this information in the GIS is a lofty
goal that would provide unprecedented
guidance towards species selection and
other choices relevant to the urban forest.
5.B
.
v
i
i
.
Develop or obtain a more up-to-date and accurate soils map and add it into the GIS.
The specific tasks and budget needs of these
programs to be further defined through future
collaboration with the Parks Division.
* Note: Comprehensive Conservation Plan
(Program 6.J.iv.) to be coordinated with Parks
& Open Spaces Division--and funded by Parks
& Open Spaces CIP.
This MP priority is long range and recurs in
each remaing year of the plan. Based on the
analysis done in Yrs 1 & 2 (Program 6.D.i.),
these programs aim to ensure the addition of at
least 1000 trees per year. Work commences in
Year 3--even without specific funding by
shifting existing funds within the UF budget.
Progress inYears 4 through 12 will rely on
partnership funding beyond the budget shown.
6.D
.
i
i
.
page 23 of 26
Blank Page
page 24 of 26
Program Group
1
23
24
City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."
Year 12 July 1, 2026 thru June 30, 2027
The programs of Year 12 are exciting and aim towards new levels of operation; however, they are scheduled at the end of the Implementation Plan so as not to compete with
more fundamental needs.
Yr 12
Costs Overview of Program or Program Group Individual Programs
The needs of this program will be informed by
the success of the site-specific species selection
protocols (Program 1.A.iii. - in Year 4).5.B
.
x
i
.
Complete the update of the Street Tree Management Plan ….$70,000
3.A
.
i
i
.
Work with the city’s Office of Sustainability to evaluate future participation in carbon credit
programs. $0
$10,000
$70,000
These valuable programs may happen sooner;
however, as mentioned, they're scheduled at the
end of the Implementation Plan so as not to
compete with more fundamental needs.
5.B
.
x
v
.
Explore a collaboration between relevant local fire protection districts and CAL FIRE regarding an
educational campaign...about vegetation management in appropriate areas of the city. Incorporate
into Sustainability Plan as well as the T<M..$10,000
This MP priority is long range and recurs in
each remaing year of the plan. Based on the
analysis done in Yrs 1 & 2 (Program 6.D.i.),
these programs aim to ensure the addition of at
least 1000 trees per year. Work commences in
Year 3--even without specific funding by
shifting existing funds within the UF budget.
Progress inYears 4 through 12 will rely on
partnership funding beyond the budget shown.
6.D
.
i
i
.
Develop strategies to end the trend of decreasing canopy in South Palo Alto….
$0
6.D
.
i
i
i
.
Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that
preserving and increasing the canopy—and focus on native and introduced climate adaptive
species—in South Palo Alto is a City priority.
$0
Year 12 continuted on next page
page 25 of 26
25
$110,000Year 12 total
If exploration of these possibilities indicates
feasibity, they could become unique
enhancements to both the city and community.
1.B
.
i
i
.
Consider feasibility of a city-owned nursery or partnership with California Native Plant Society,
Acterra, or other local non-profits.$10,000
$2,500
$15,000
$2,500
$30,000
6.G
.
i
v
.
Explore the feasibility of a tree adoption program—possibly to be modeled after programs offered by
the Sacramento Municipal Utility District (SMUD) which has been operating successfully for 15
years.
3.D
.
i
v
.
Explore an expansion of the existing urban-wood recycling program to include higher end products
that do not break the wood down…
2.A
.
i
v
.
Initiate “tree giveaway” events that provide residents with free fruit trees, native trees and introduced
climate adaptive trees.
page 26 of 26
City of Palo Alto (ID # 8573)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 12/17/2018
City of Palo Alto Page 1
Summary Title: ADA Transition Plan Update: Public Outreach Process
Title: Approval of Amendment Number 4 to Contract Number S16159017
With SZS Consulting Group in the Amount of $85,880 for the Americans With
Disability Act ( ADA) Transition Plan Update Pro ject (Capital Improvement
Project PF -93009)
From: City Manager
Lead Department: Public Works
Recommendation
Staff recommends that Council approve and authorize the City Manager or his
designee to execute Amendment No. Four to Contract S16159017 with SZS
Consulting Group (Attachment A) to increase the contract by $85,880 and extend
the term of the contract by ten months for public outreach and additional
services for the Capital Improvement Program ADA Transition Plan Update project
PF-93009 for a total contract amount not-to-exceed $337,021 and contract term
ending September 30, 2019.
Background
The Americans with Disabilities Act (ADA), enacted on July 26, 1990, provides
comprehensive civil rights protections to persons with disabilities in the areas of
employment, state and local government services, transportation,
telecommunications, and access to public accommodations.
In 1992 Schirmer Engineering Corporation was hired to create an ADA Transition Plan
to comply with federal ADA regulations issued in July 1991. Since 1993, the Capital
Improvement Program (CIP) has included the Americans with Disabilities Act
Compliance project PF-93009 to fund improvements identified in the 1992 plan,
as well as other ADA improvements identified by third-party consultants or City
staff.
CITY OF
PALO
ALTO
City of Palo Alto Page 2
Council approved a contract with SZS Consulting Group in October 2015 (CMR
6050) to update the 1992 plan. SZS Consulting Group identified potential
compliance issues at City buildings, parking lots and recreational facilities. Their
work includes evaluation of site and program accessibility compliance to provide
the basis for identification, prioritization, budgeting and scheduling. Following is
the status of the original contract tasks:
ADA Assessment Report – Assessment and report were completed in
January of 2016.
Facility Assessment – Facility surveying began in January of 2016 and was
completed in February of 2017. The City has reviewed and commented on
draft reports through December of 2017.
Transition Plan – A draft schedule of ADA improvements for City facilities
within the contract scope has been provided by SZS Consulting Group and
has been internally circulated for feedback in June of 2017.
Project Database – Compilation of identified barriers to track the City’s
implementation progress were completed concurrent with Facility
Assessments.
Policy Survey – A self-evaluation was completed by respective City
departments on the topics of General Effective Communication, Emergency
Communications and Management, Website Accessibility, and Curb Ramps
and Pedestrian Crossings. The City has also revisited the topics of
Emergency Communications and Management, Website Accessibility, and
Curb Ramps and Pedestrian Crossings.
Not included in the contract, were sidewalk and curb ramps in the Public Right-of-
Way (PROW), and public outreach to engage those interested in the development
of the ADA transition plan. ADA compliance applies not only to physical barriers
found in facilities and the PROW, it also includes accessibility of online systems (e.g.
websites) and effective communication to ensure that community members are
informed about City matters.
Discussion
For the ADA Transition Plan to be complete, it needs to include sidewalk and curb
ramp remediation in the PROW and the opportunity for the community to
participate in the development of the transition plan, per Section §35.150 Subpart
City of Palo Alto Page 3
D, Existing facilities, (d) Transition plan of the Americans with Disabilities Act Title
II Regulations. Additionally, the City website must be updated to ensure that
community notifications and information are accessible to people with disabilities.
Recognizing the opportunity to incorporate the PROW into the City’s ADA
Transition Plan update, all curb ramps are in the process of being identified, and a
remediation schedule for curb ramps and sidewalks will be created and
incorporated by SZS Consulting Group into the final ADA Transition Plan update.
The remediation schedule will follow the prioritization criteria of facilities and will
also be a part of the public outreach process.
The public outreach process is important to the development of the Transition
Plan as it helps prioritize barrier removals in a meaningful way. When community
members are included in the decision-making process, facility usage can be better
measured, and insightful input is gained on what areas or facility improvements
matter most. Since some barriers may require a solution that is technically
infeasible, the public outreach process is also an important means of informing
the community about financial constraints, future plans, and constructability
issues.
To gather comments from the public, a public outreach process is being added to
the SZS Consulting Group contract scope of services, including:
Developing a Transition Plan questionnaire to be distributed online and via
alternate formats;
Developing a questionnaire for City staff in order to gather information
about staff experience and expertise levels in interacting and working with
people with disabilities;
Preparing presentation and other materials for community meetings;
Attending three public meetings held during the day and/or in the evening;
Assisting with outreach to local organizations that serve people with
disabilities;
Compiling public comments received during public meetings and the 45-day
public comment period; and
Reprioritizing facilities in the Transition Plan.
To prioritize accessibility in the development of a new City website, SZS
Consulting Group will audit the current website and assist in the existing effort to
City of Palo Alto Page 4
procure a new content management system (CMS) to improve accessibility. SZS
Consulting Group will have direct technical discussions with IT staff and the new
CMS provider to ensure an efficient process and reduce levels of translation
needed when producing accessible documentation. SZS Consulting Group will
design an evaluation for the audit, perform the audit on existing and new website
design, and hold trainings on best practices for ensuring continuous digital
accessibility.
Timeline
Draft schedules of existing facilities and PROW are to be completed prior to the
scheduling of the public outreach meetings. Public outreach is expected to be a
three-month process. SZS Consulting Group will coordinate with staff for available
public outreach meeting dates and times. Meetings will be held at various
locations to help reach as many neighborhoods as possible. After the public
outreach meetings, there will be a comment period conducted online for the
submission of additional public comments. After this comment period, SZS
Consulting Group will compile all responses into a report and reprioritize the ADA
Transition Plan. Public Works Engineering will return to Council for adoption of
the finalized ADA Transition Plan.
Website accessibility assistance will be an ongoing process. The City is currently
redesigning its website. During this process, guidance and assistance from SZS
Consulting Group will be provided to IT on an as-needed basis through September
30, 2019.
Resource Impact
Funding for this contract amendment is available in the FY2019 Americans with
Disabilities Act Compliance CIP project PF-93009.
Policy Implications
Authorization of this contract does not represent a change in existing City policies.
The City may need to look into updating policies or procedures in the future to
ensure ADA compliance.
Environmental Review
Preparation of the facility reports, transition plan, and barrier database is not a
project for the purposes of the California Environmental Quality Act (CEQA).
City of Palo Alto Page 5
Future implementation of report recommendations may require CEQA review
which will be evaluated as specific projects are initiated.
Attachments:
Attachment A - Contract Amendment No 4
1 Revision July 20, 2016
AMENDMENT NO. 4 TO CONTRACT NO. S16159017
BETWEEN THE CITY OF PALO ALTO AND
SZS CONSULTING GROUP FOR PROFESSIONAL SERVICES
This Amendment No. 4 (this “Amendment”) to contract no. S16159017 is
entered into as of November 14, 2018 by and between the CITY OF PALO ALTO, a
Californiachartered municipal corporation (“CITY”), and SZS CONSULTING GROUP, a California
Limited Liability Company, located at 2225 E. Bayshore Road, Suite 200, Palo Alto, CA 94303
(“CONSULTANT”). CITY and CONSULTANT are also referred to herein collectively as the
“Parties”.
R E C I T A L S
A.The Contract (as defined below) was entered into October 26, 2015 between
the Parties for the provision of professional services for an updated ADA Transition Plan.
B.The Contract was amended by Amendment No.1 to extend the term of the
contract through June 30, 2017, Amendment No. 2 to extend the term of the contract through
October 31, 2017 and Amendment No. 3 to extend the term of the contract through November 15,
2018.
C.The Parties now wish to amend the Contract to increase the compensation
from Two Hundred Fifty One Thousand One Hundred Forty One Dollars ($251,141.00) to a new not
to exceed amount of Three Hundred Thirty Seven Thousand Twenty One Dollars ($337,021.00) and
to expand the scope of services to include the extra cost for additional work for the development
of the ADA Transition Plan required to provide a public outreach process for interested persons to
comment on the transition plan. The ADA Transition Plan will also be expanded to require the
integration of the public right-of-way. Both items were not included in the original scope of
services. The City has also requested an audit and guidance to ensure ADA compliance with
website communications. These additional scope of work items will require additional funds for
completion as specified in Exhibit “A-1”. The Parties also wish to extend the Contract term
through September 30, 2019.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a.Contract. The term “Contract” shall mean contract no. S16159017
between CONSULTANT and CITY, dated October 26, 2015, as amended by:
Amendment No.1, dated March 27, 2017, and
Amendment No.2, dated June 20, 2017, and
Amendment No.3, dated October 26, 2017
DocuSign Envelope ID: 1A4B8D8C-0E98-4F35-86BE-0AAFBE4B488A Attachment A
2 Revision July 20, 2016
b.Other Terms. Terms used and not defined in this Amendment shall have
the meanings assigned to such terms in the Contract.
SECTION 2. Section 1 “SCOPE OF SERVICES” of the Contract is hereby amended to read as
follows:
“CONSULTANT shall perform the Services described at Exhibit “A” and Exhibit “A-1”
in accordance with the terms and conditions contained in this Agreement. The
performance of all Services shall be to the reasonable satisfaction of CITY.”
SECTION 3. Section 2 “TERM” of the Contract is hereby amended to read as follows:
“The term of this Agreement shall be from the date of its full execution through
September 30, 2019 unless terminated earlier pursuant to Section 19 of this
Agreement.”
SECTION 4. Section 4 “NOT TO EXCEED COMPENSATION” of the Contract is hereby
amended to read as follows:
“The compensation to be paid to CONSULTANT for performance of the Services
described in Exhibits “A” and “A-1”, including both payment for professional
services and reimbursable expenses, shall not exceed Three Hundred and Fourteen
Thousand, One Hundred and Ninety Dollars ($314,190.00). In the event Additional
Services are authorized, the total compensation for Services, Additional Services
and reimbursable expenses shall not exceed Three Hundred and Thirty-Seven
Thousand, and Twenty-One Dollars ($337,021.00). The applicable rates and
schedule of payment for Tasks 1-5 of Exhibit “A” are set out at Exhibit “C-1”, and for
Tasks 6-9 of Exhibit “A-1” are set out at Exhibit “C-2”, entitled “HOURLY RATE
SCHEDULE, AMENDMENT NO. 4 (ADDED)” which is attached to and made a part of
this Agreement.
Additional Services, if any, shall be authorized in accordance with and subject to the
provisions of Exhibit “C”. CONSULTANT shall not receive any compensation for
Additional Services performed without the prior written authorization of CITY.
Additional Services shall mean any work that is determined by CITY to be necessary
for the proper completion of the Project, but which is not included within the Scope
of Services described at Exhibits “A” and/or “A-1”.”
DocuSign Envelope ID: 1A4B8D8C-0E98-4F35-86BE-0AAFBE4B488A