Loading...
HomeMy WebLinkAbout2017-10-02 City Council Agenda Packet City Council 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Monday, October 2, 2017 Regular Meeting Council Chambers 6:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 11 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Study Session 6:00-7:00 PM 1. Joint Session of the Human Relations Commission and the City Council 7:00-7:45 PM 2. 2321 Wellesley Street [17PLN-00030]: Request for a Prescreening for a Zoning Map Amendment to Change the Subject Property From R-1 to RMD (NP) to Construct a Two-family Residence. Environmental Assessment: Prescreening is not a Project. The Formal Application Will be Subject to California Environmental Quality Act (CEQA) Review. Zoning District: R-1 (Single-family Residential) 7:45-8:30 PM 3. 470 Olive Avenue [17PLN-00215]: Request for a Prescreening to Re-zone a Portion of the Subject Property From R-1(Single Family Residential) to CS(Service Commercial). Environmental Assessment: Prescreening is not a Project. The Formal Application Will be Subject to California Environmental Quality Act (CEQA) Review 2 October 2, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Agenda Changes, Additions and Deletions City Manager Comments 8:30-8:40 PM Oral Communications 8:40-8:55 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 8:55-9:00 PM 4.Approval of Action Minutes for the September 5 and September 11,2017 Council Meetings Consent Calendar 9:00-9:05 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 5.Selection of Applicants to Interview on October 24, 2017 for the Architectural Review Board, the Historic Resources Board, and the Planning & Transportation Commission 6.Approve a Budget Amendment in the Capital Improvement Fund to Recognize and Appropriate SB 1 Funding in the Amount of $385,376 to the Capital Improvement Program Project PE-86070, Street Maintenance 7.Approval of Amendment Number Three to Contract NumberC14152025 With SP Plus for Valet Parking Services to Extend the Contract Term to March 2, 2018 8.SECOND READING: Adoption of an Ordinance Establishing a Permitting Program for Tobacco Retailers to be Administered by Santa Clara County (FIRST READING: September 18, 2017 PASSED: 8-0 Kou Absent) Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 9:05-10:00 PM 9.PUBLIC HEARING: Adoption of an Ordinance as Recommended by the Finance Committee to Amend the Fiscal Year 2018 Municipal Fee Schedule to Reflect Development Services Cost of Services Study and a Reserve Fund Policy Inter-Governmental Legislative Affairs Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Q & A Q & A Q & A MEMO 3 October 2, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 4 October 2, 2017 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Finance Committee Cancellation October 3, 2017 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Informational Report on Staff's Efforts to Develop the City's Electric Integrated Resource Plan for the 2019 to 2030 Planning Horizon Palo Alto Fire Department Quarterly Performance Report for the Fourth Quarter Fiscal Year 2017 Proclamation Honoring Fire Prevention Week Public Letters to Council 09/25/2017 10/02/2017 City of Palo Alto (ID # 8482) City Council Staff Report Report Type: Study Session Meeting Date: 10/2/2017 City of Palo Alto Page 1 Summary Title: HRC Study Session with Council Title: Joint Session of the Human Relations Commission and the City Council From: City Manager Lead Department: Community Services Discussion This report transmits the items to be discussed with the City Council during its joint meeting with the Human Relations Commission (HRC). The HRC will review its accomplishments for the past year as well as share information on current topics and seek feedback on its major initiatives for the upcoming year. Attachments:  Agenda - HRC Study Session - 10-2-17 CITY OF PALO ALTO MEMORANDUM TO: HONORABLE CITY COUNCIL FROM: CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE: OCTOBER 2, 2017 SUBJECT: POTENTIAL TOPICS OF DISCUSSION FOR THE JOINT STUDY SESSION SPECIAL MEETING WITH THE HUMAN RELATIONS COMMISSION Below are the proposed topics of discussion for the joint study session with the Human Relations Commission scheduled for October 2, 2017 at 6:00 PM. 1) Human Relations Commission Accomplishments 2) Human Relations Commission Priorities and Projects for 2017-18 3) Other Items City of Palo Alto (ID # 8197) City Council Staff Report Report Type: Study Session Meeting Date: 10/2/2017 City of Palo Alto Page 1 Summary Title: 2321 Wellesley Street: Prescreening for Rezoning Title: 2321 Wellesley Street [17PLN-00030]: Request for a Prescreening for a Zoning Map Amendment to Change the Subject Property From R-1 to RMD (NP) to Construct a Two-Family Residence. Environmental Assessment: Prescreening is not a Project. The Formal Application Will be Subject to California Environmental Quality Act (CEQA) Review. Zoning District: R -1 (Single-Family Residential). For More Information Contact the Project Planner Phillip Brennan at Phillip.Brennan@cityofpaloalto.org. From: City Manager Lead Department: Planning and Community Environment Recommendation Staff recommends that Council conduct a prescreening of the applicant’s request to rezone the subject property from single family residential (R-1) to two-unit multifamily residential with the neighborhood preservation combining district (RMD (NP)). This is a study session intended to receive public and City Council comments; no formal action is requested and comments provided during a prescreening are not binding on the city or the applicant. Background The applicant seeks Council comments on a request to rezone the subject property. The rezoning would also require an amendment to the city’s comprehensive plan land use designation map. The 6,250 square foot parcel is currently zoned R-1 and has historically been used as a single family residence, but the 1931 dwelling was demolished in the early 1990s; the site is currently vacant. An image from the city’s zoning map shows the relationship of the subject property to the College Terrace Library, similarly zoned R-1 parcels and RMD-NP zoned properties (Attachment A). City of Palo Alto Page 2 The subject property fronts Wellesley Street, a narrow collector street that circuitously winds around the College Terrace Children’s Center and into College Avenue to the west and California Avenue to the east. The street is comprised primarily of one- and two-story residences on relatively small lots, a modestly-sized multi-family apartment (2226-2248 Wellesley Street) on an interior lot and two other multi-family apartments located near the opposite ends (811-827 College Avenue & 2345-2393 Wellesley Street) of the street block. The subject parcel is located at the northern end of a large R-1 zoning district neighborhood, but juts out and is situated between a Public Facilities zoning district (College Terrace Children’s Center, College Terrace Library and Mayfield Park) on one side and RMD-NP zoning on the other. The subject R-1 zoning would permit the construction of a new single family residence as well as construction of an accessory dwelling unit. The RMD zoning would permit two, single family dwelling units that must be under common ownership (the maximum number of dwelling units under each zoning district would be the same). The Neighborhood Preservation Combining District (NP) modifies the RMD two unit multiple- family residential district areas, and requires the preservation of the visual and historic character of such designated neighborhoods. The NP combining district requires formal review by the architectural review board to ensure quality design and compatibility with surrounding properties. Discussion The applicant’s reasons supporting the text amendment are provided in Attachment B. Some preliminary building concepts are provided in Attachment C. Rezoning the property from R-1 to RMD-NP would allow for additional lot coverage, potentially more height (up to five feet) and increased floor area (approximately 500 square feet). There are other differences and the chart in Attachment D provides a comparison table of the two zone districts. Development under either zoning district would likely require some level of discretionary review, either as an individual review application or by the architectural review board. In terms of neighborhood compatibility, any redevelopment can be designed to be compatible with both the multi-family and single family developments in the neighborhood and a discretionary review process would allow those closest to the site an opportunity to be noticed and provide comment. Staff time processing the zone change and comprehensive plan amendment would be recovered (cost recovery application). While there is an economic advantage for rezoning the property, the location and site conditions are such that staff does not anticipate a significant impact one way or another with respect to keeping the zoning as is City of Palo Alto Page 3 or changing it as requested by the property owner. Timeline Following prescreening review, the applicant will consider the comments received and determine how they will proceed. Formal applications and public hearings before the Architectural Review Board, Planning & Transportation Commission and City Council would be required to advance the proposed conceptual project. Environmental Review Environmental review is not required for prescreening, as no discretionary action will be taken on the proposal. The prescreening is not considered to be a project under California Environmental Quality Act (CEQA). If a formal rezoning application is filed, a complete environmental assessment will be required in compliance to CEQA Guidelines prior to any formal hearing(s) of the rezoning. Attachments: Attachment A: Location Map (PDF) Attachment B: Applicant Project Description (PDF) Attachment C: Project Plans (DOCX) Attachment D: Zoning District Development Standards Table (PDF) R-1 I   am   applying   to   change   the   zone   of   2321   Wellesley   Street   from   R­1   to   match   the   adjacent   RMD­NP,  and   intend   to   build   a   single   family,   two   story,   traditional   Craftsman   shingle   style   home   with   an  affordable   apartment   in   the   basement.   The   design   will   be   historically   authentic   ­­   not   a   modern  interpretation   ­­   and   draw   upon   elements   established   by   and   exemplified   in   the   work   of   Bernard  Maybeck,   Julia   Morgan,   John   Hudson   Thomas,   and   the   Greene   brothers.   With   its   wide,   overhung  eaves   and   exposed   rafters,   detailed   shingling   patterns,   and   evidence   of   strength   in   the   foundation,  the   Guy   Chick   House,   designed   by   Bernard   Maybeck   and   built   in   1913,   is   an   example   of   the   style  and   quality   of   design   I   believe   we   can   achieve.   It   will   be   a   passive   solar   design   with   net   zero   energy  requirements.    To   put   my   request   in   context,   consider   the   current   zoning   of   the   neighboring   properties   (see   attached  page   8   from   the   current   City   zone   map,   and   the   attached   City   GIS   map   showing   building   footprints).  Adjacent   to   the   east   is   2345   Wellesley,   seven   midcentury   style   apartments   on   a   13,625   square   foot  lot,   non­conforming   to   the   current   RMD­NP   zoning,   with   the   building   about   25'   from   the   common  property   line.   The   25'   open   space   is   an   asphalt   driveway   and   dumpster   storage.   Behind,   to   the   north,  is   2314­2340   Williams   Street,   a   22,500   square   foot   lot,   with   14   midcentury   apartments   that   also  exceed   the   current   RMD­NP   zoning.   The   adjacent   use   is   a   line   of   garages   or   carports,   with   the   wall  facing   Wellesley   Street   needing   maintenance.   To   the   west   is   the   College   Terrace   Library   and  Mayfield   Park   that   has   a   hedge   row   next   to   the   common   property   line   for   separation   and   privacy.   The  library   is   approximately   50'   away   from   the   property   line.   Across   the   street   are   houses   in   the   R­1  zone.   Directly   across   the   street,   2320   Wellesley   Street   sits   on   two   25'   wide   lots,   like   2321.   However,  neighboring   2330   and   2340   Wellesley   Street   are   single   family   homes   on   the   original   25'   wide   lots.  That   is,   across   the   street   are   two   single   family   houses   in   an   area   equivalent   to   2321   Wellesley  Street,   where   I   am   proposing   to   build   something   where   you   cannot   even   tell   there   is   a   second   unit.    There   are   some   noteworthy   differences   between   R­1   and   RMD­NP.   RMD­NP   allows   a   second   unit,  requires   one   extra   covered   parking   space,   and   allows   slightly   more   FAR   (~20%,   though   it   would   be  hard   to   see   because   it   would   represent   10'   more   building   depth).   RMD­NP   requires   a   more   detailed  design   review   process,   which   gives   more   assurance   that   it   will   be   a   quality   project.   The   RMD­NP  zone   has   a   5'   higher   daylight   plane   limitation,   which   could   improve   the   efficacy   of   solar   collectors   on  the   roof,   and   cannot   harm   adjacent   properties   due   to   the   aforementioned   separations.     Allow   me   to   frame   this   request   in   the   historical   context   of   zoning   in   the   neighborhood.   In   1922,   the  City's   first   zoning   code   was   established   to   service   the   notion   that   different   land   uses   are   incompatible  and   ought   to   be   separated   from   each   other   [1].   In   1931,   a   single   family   home   was   built   at   2321  Wellesley   Street.   The   1951   update   to   the   City   zoning   code   gave   further   definition   to   the   surrounding  area,   designating   it   R­3   ("neighborhood   apartment   district").   This   designation   presumably   included  2321   Wellesley   Street,   and   certainly   surrounded   it,   as   evidenced   by   a   number   of   multi­unit   buildings  that   were   built   subsequent   to   1951   ­­   see   the   table   and   map   below   for   the   locations   of   nine   nearby  apartment   buildings.   In   the   1980s,   City   Council   recognized   that   the   1951   update   had   detrimental   side  effects   to   College   Terrace:   historical   homes   had   been   demolished   and   replaced   by   apartment  buildings,   without   careful   scrutiny   of   their   design.   In   1983,   ordinances   3446   and   3447   were   passed,  introducing   the   RMD­NP   zoning   that   significantly   reduces   the   allowed   density   in   the   area  surrounding   2321   Wellesley   Street.   Oddly,   2321   Wellesley   Street   was   excluded   from   either   the   R­3  zone   in   1951,   or   subsequent   RMD­NP   zone   in   1983.   (By   avoiding   RMD­NP,   the   previous   owner   was  able   to   demolish   his   1931   house,   leaving   2321   Wellesley   Street   in   its   current,   blank   state;   perhaps  this   explains   what   looks   like   spot   zoning.)   The   result   is   an   odd   little   finger   of   R­1   zoning   projecting  into   what   is   otherwise   RMD­NP,   and   surrounded   on   two   sides   by   large   apartment   buildings   that  exceed   the   density   of   the   current   zoning;   in   fact,   the   surrounding   neighborhood   is   blighted   by   large  apartment   buildings   for   a   block   in   every   direction.   Unfortunately,   2321   Wellesley   Street   is   an  example   of   how   mixing   incompatible   land   uses   can   be   detrimental:   it   would   likely   have   been   built  upon   long   ago,   were   it   not   for   the   large   apartment   buildings   next   it,   which   reduce   the   desirability   of  this   location   for   a   single   family   home.    The   best   zone   for   the   block   is   RMD­NP.   My   request   represents   an   opportunity   to   correct   a   minor  mistake   in   the   zone   map,   and   a   chance   for   the   neighborhood   to   be   complemented   by   a   thoughtfully  designed   single   family   home   and   affordable   basement   apartment   that   will   exemplify   the   City's   land  usage   intent.   I   am   trying   to   build   something   consistent   with   the   buildings   that   were   torn   down   to   build  the   adjacent   unsightly   apartments,   that   creates   an   affordable   unit,   and   that   is   worth   preserving   in  perpetuity.      [1]   "Brief   History   of   the   City   of   Palo   Alto   Zoning   Ordinance."   City   of   Palo   Alto   web   site.   Published  December   10,   2007.   Retrieved   December   4,   2016.       Table   1:    Multi­unit   buildings   in   the   surrounding   area   that   were   built   subsequent   to   the   1951  zoning   update.  Address Current   zone Date   of   construction Number   of   units  2345­2393   Wellesley   St RMD­NP 1956 7  2314­2340   Williams   St RMD­NP 1963 14  2930   Williams   St RMD­NP 1947 6  2226­2248   Wellesley   St R­1 1957 8  811­827   College   Ave R­1 1956 4  720­740   California   Ave RMD­NP 1971 4  750­760   California   Ave RMD­NP 1964 6  850­860   California   Ave R­1 1955 2  868­876   California   Ave R­1 1955 4      Figure   1:    Locations   of   the   multi­unit   buildings   in   the   surrounding   area,   relative   to   2321  Wellesley   Street   (dotted   black   outline).        Figure   2:    Example   of   Craftsman   shingle   style.  ey 165.0' 125.0' 25.0' 50.0' 180.0' 50.0' 25.0' 50.0' 125.0' 50.0' 125.0' 0 50.0' 160.0' 310.0' 23 234 236 9 236 1 2353 237 7 234 5 232 1 2385 WELLESLEY STREET Pa r c e l R e p o r t f o r A P N : Ne t L o t S i z e : Ma x F l o o r A r e a : Ma x L o t Co v e r a g e : Zo n e : Zo n e % : Min i m u m S e t b a c k s : Fr o n t : Re a r : In t e r i o r S i d e ( s ) : St r e e t S i d e : Sp e c i a l Se t b a c k s : Su b s t a n d a r d : Fl a g L o t : Di s t a n c e b e t w e e n s i d e w a l k a n d p l : ( a s m e a s u r e d o n m a p ) Ea s e m e n t s : Un d e r l y i n g Lo t L i n e s : La n d U s e D e s i g n a t i o n : La n d U s e D e s i g n a t i o n % : Pa r k i n g D i s t r i c t : Fl o o d Z o n e : LO M A : Ho m e r / E m e r s o n Co r r i d o r F r o n t a g e : His t o r i c S t a t u s : Co t t a g e : Ma x H e i g h t to R i d g e : Ne a r C r e e k Fe a t u r e : Ai r p o r t I n f l u e n c e A r e a : Th i s m a p i s a p r o d u c t of t h e Ci t y o f P a l o A l t o G I S Th i s d o c u m e n t i s a g r a p h i c r e p r e s e n t a t i o n o n l y o f b e s t a v a i l a b l e s o u r c e s . 0' 3 2 ' CITY O F PALO ALTO IN C O RP ORATED CALIFORN IA P a l o A l t o T h e C i t y o f APRIL 16 1 894 13 7 - 0 2 - 0 2 4 6, 2 5 0 s f 2, 6 2 5 s f If s i n g l e s t o r y , 2 , 6 2 5 s f If t w o s t o r y , 2 , 1 8 8 s f R- 1 10 0 no n e SF10 0 no n e Xno If n o s p e c i a l s e t b a c k , 2 0 ' , o r , if a v g . c o n t e x t u a l s e t b a c k > 3 0 ' , th e a v g . c o n t e x t u a l s e t b a c k . 20 ' 6' If n o s p e c i a l s e t b a c k , 1 6 ' 2321 Wellesley St If r o o f s l o p e < 1 2 : 1 2 , 3 0 ' If r o o f s l o p e > = 1 2 : 1 2 , 3 3 ' no n e nonoYe s , s e e P u b l i c W o r k s f o r po s s i b l e r e q u i r e m e n t s . nonoNo t e l i g i b i l e , l o t s i z e t o o s m a l l . no Th e C i t y o f P a l o A l t o a s s u m e s n o r e s p o n s i b i l i t y f o r a n y e r r o r s . © 1 9 8 9 t o 2 0 1 2 C i t y o f P a l o A l t o no rs h a h , 2 0 1 2 - 1 0 - 2 9 0 8 : 3 2 : 3 6 Pa r c e l R e p o r t ( \ \ c c - m a p s \ g i s $ \ g i s \ a d m i n \ P e r s o n a l \ P l a n n i n g . m d b ) 137 - 0 2 - 0 5 3 137 - 0 2 - 0 2 5 25 25 2 PF PF RMD(NP) -R 1 Co l l e g e Te r r a c e Li b r a r y Ca m e r o n Pa r k Ma y f l i e l d Pa r k 2295 2285 2314-2340 2282-2288 2394 2392 2390 2396 2369 2361 2353 23772393 2345 720- 740 752-760750 850 860 868- 876 780 2321 800 2310 230123172331 2330 2333-2337 823422344 610 624 642 658 2343-2347 2385 2395 2290 550 23051-4 2270 2277 2345 643 645 22602262 570 2 22512271 941 961 981 2251 2250 921 990980940 942 9602160922 2150 40 884870 2340 2330 2357 2353 890 2345 2320 2349 2325 2295 2285 2265 2225 2225A 889885851 2255 2310 2330 350 2300 2298 2290 2270 2271 291 3 901 2226-2248 811 817 819 827 790770750720 21352139 2125 8508262158 2155 2137 2132213421362138-2144 2133 2127 2121 2115 2105 2174 2150-2158 21302136 2120-2122 2106-2112 730 732 2051A-H 21213 2070-2 2080-2096 615 707703 739 757 2241 2255 2260 2280 2239 230022522254 715- 727 2178 634- 642 664 668 2175 2179 2142153 2211 2215657- 665 08 2324 2264 572-592 2385 21 2132 2253-2269 22892291 6442346 2101 C OLLEGE AVENUE PRIN C O R NELLSTREET NUE RNIA A VEN UE YALESTREET CA M BRID C ALIFOR WILLIA M SSTREET C ALIFO RNIA A VEN UE W ELLESLEY STREET TREET STREET Co l l e g e Te r r a c e Li b r a r y Ca m e r o n Pa r k Ma y f l i e l d Pa r k Col l e g e T e r rac e Librar y 165.0' 125 .0' 25.0' 50.0' 140 . 0 ' 75.0 ' 180.0' 125 . 0'180 . 0' 125.0' 264 .1' 11 5.0' 11 5 . 0' 50.0' 115 . 0' 50.0' 115 . 0 ' 50. 0 ' 11 5 . 0' 75.0' 140.0' 50.0' 25.0'25.0' 50.0' 125.0' 50.0' 125 . 0 ' 34. 0' 125.0' 34.0' 125.0 ' 115 . 0 ' 50.0 ' 11 5 .0' 50.0' 115.0' 50.0 ' 115 . 0' 50.0 ' 40. 0 ' 125 50.0' 40. 0 ' 40. 0 ' 5.0' 50. 0 ' 125 .0' 0 25. 0 ' 125 . 0 ' 25. 0' 125.0' 25.0' 125.0' 25.0' 125.0' 50.0' 125 .0' 50. 0 ' 125.0' 50. 0 ' 125.0' 5.0' 160 . 0' 310.0' 50. 0 ' 50. 0 ' 125.0' 46.0' 125 . 0 ' 125.0' 50. 0' 12 231 4 - 234 0 228 2 - 2 2 8 8 239 2 239 0 236 9 236 1 235 3 237 7 2393 2345 72 0 - 74 0 75 2 -760 75 0 85 0 78 0 232 1 80 0 2 234 3 - 234 7 234 0 233 0 234 5 2320 2255 228 0 230 0 2385W E L L ES L E Y S T R E E T Easements: Underlying Lot Lines: Trees: Sidewalks: Creek or Waterway: This map is a productof theCity of Palo Alto GIS 0' 50' Attachment C Project Plans Hardcopies of project plans are provided to Council Members. These plans are available to the public online and by visiting the Planning and Community Environmental Department on the 5th floor of City Hall at 250 Hamilton Avenue. Directions to review Project plans online: 1. Go to: https://paloalto.buildingeye.com/planning 2. Search for “2321 Wellesley Street” and open record by clicking on the green dot 3. Review the record details and open the “more details” option 4. Use the “Records Info” drop down menu and select “Attachments” 5. Open the attachment named “Project Plans (4.28.2017)” and dated 09/18/2017 Table 1: Comparison of Development Standards between R-1 and RMD (NP) Zoning Districts R-1 RMD-NP Lot Size 6,250 sf 6,250 sf Lot/Site Coverage 35% (+5% for eaves, cover patios, etc.) = 2,187.5 sf (+312.5 sf) 40% = 2,500 sf Floor Area Ratio (FAR) 2,625 sf (.45 FAR first 5,000 sf + .30 FAR of remaining sf) 3,1251 sf (.50 FAR first 5,000 sf + .50 FAR of remaining sf) Front Yard 20 feet 20 feet Side Yards 6 feet 6 feet Rear Yard 20 feet 20 feet Primary Residence 30 feet 35 feet Garage/Carport 12 feet 12 feet Parking Requirement Two required (one space required covered) Three required (two spaces required covered) Side Yards 10 feet (initial height); 45 degree angle over 15 feet (initial height); 45 degree angle over Rear Yard 16 feet (initial height); 60 degree angle over 15 feet (initial height); 45 degree angle over 1PAMC 18.10.040(a)(4) allows floor area limits to be exceeded up to a maximum of 200 square feet for the purpose of providing one required covered parking space in the R-2 and RMD zoning districts. City of Palo Alto (ID # 8375) City Council Staff Report Report Type: Study Session Meeting Date: 10/2/2017 City of Palo Alto Page 1 Summary Title: 470 Olive Avenue: Prescreening for Rezoning Title: 470 Olive Avenue [17PLN-00215]: Request for a Prescreening to Re- zone a Portion of the Subject Property From R1 Single Family Residential to CS Service Commercial. Environmental Assessment: Prescreening is not a Project. The Formal Application Will be Subject to California Environmental Quality Act (CEQA) Review. From: City Manager Lead Department: Planning and Community Environment Recommendation Staff recommends the City Council conduct a preliminary review (“prescreening”) and provide comments regarding the applicant’s proposal to rezone the subject parcel from R1 to CS. No formal Council action may be taken during a preliminary review, and comments provided during a prescreening are not binding on the City or the applicant. Background The property owner filed the subject prescreening application on June 16, 2017 in accordance with municipal regulations to change the current residentially zoned parcel (and comprehensive plan land use designation) to its previous commercial zoning. A redevelopment project is not proposed in conjunction with the rezoning request. Instead, the owner has indicated that they filed the prescreening application after learning that the use of the site is nonconforming and subject to an amortization schedule per Section 18.70.070 of the Palo Alto Municipal Code (PAMC). The site contains a one-story commercial building located on two adjoining parcels: 2951 El Camino Real and 470 Olive Avenue (Attachment A). The two parcels have separate zoning districts and comprehensive plan land use designations. The property located at 2951 El Camino Real is zoned and designated Service Commercial (CS), while 470 Olive Avenue is zoned R-1 and designated Single Family Residential (SF). The portion of the property located at 470 Olive City of Palo Alto Page 2 Avenue abuts single-family residences to the north and east, which are in the same R-1 zoning district. The adjacent parcel to the south at the corner of El Camino Real and Olive Avenue is under separate ownership, and is not a part of the subject site. In preparing this report, staff learned that the existing building was constructed in 1968, and at that time the entire site was located in the CS zone and occupied by an extensive retail use (organ and piano sales). On July 20, 1978, the Council rezoned the 470 Olive Avenue portion of the site to R-1 as a part of a larger action to achieve consistency between zoning map and the Comprehensive Plan Land Use Designation Map for several parcels in the area. This action rendered the commercial use of the 470 Olive Avenue parcel legally nonconforming and subject to amortization with a termination date of September 11, 1998 (PAMC 17.70.070). On October 5, 1987, the City Council approved an exception to the nonconforming use termination provision for the site, subject to conditions requiring improvements to the onsite parking lot and landscaping. The improvements were not made within the required timeframe, and on March 28, 1988 the City received a letter from the owner indicating that they had elected not to pursue the exception. Therefore, the nonconforming use termination deadline of September 11, 1998 remained in effect on the site. There is no further opportunity in the zoning code to seek or grant another exception. A further review of the property reveals no action or records on behalf of the city to abate the nonconforming use following the September 11, 1998 deadline. Currently it appears there is an office tenant occupying the building. The last authorized use prior to 1998 was for an extensive retail use however staff does not believe the retail preservation requirements of Municipal Code Section 18.40.180 apply in this instance. The owner has indicated that they became aware of the termination requirements after discussing the required permitting for the office use with Planning staff. City records do not show any history of code enforcement cases or actions on the site. Discussion The purpose of the prescreening is for the applicant to assess whether there is sufficient Council interest to proceed with a formal application. The applicant’s reason for seeking the zoning amendment is provided in Attachment B, which also includes more background information on the city’s prior actions. Based on staff’s review of the administrative record, it appears there are three principal options to consider: 1. Encourage the applicant to apply for amendments to the city’s zoning map and City of Palo Alto Page 3 comprehensive plan land use designation map to rezone the property from R1 to CS. 2. Suggest an alternative zoning code amendment be pursued to allow for an additional opportunity to seek an exception to the amortization provision in the code. 3. Indicate interest in preserving the R1 zoning designation. Regardless of the above options, or other options identified by the Council, code enforcement action is needed. For Option 1, the enforcement effort could allow time for the property owner to file and diligently pursue and application for a zone change. This option could allow for the continued commercial use of the property and would also permit future redevelopment of the site in manner consistent with the CS zoning district. Option 2 would seek to allow for the continuation of the previously permitted nonconforming, extensive retail use, and forestall or eliminate the amortization schedule for this property. This option would essentially limit commercial activity (extensive retail) to the existing building and preclude any intensification of use or floor area expansion. Option 3 would result in a code enforcement action to abate all commercial activity at the site; only permitted R1 uses would be authorized on the subject property. Following the prescreening review, the applicant will consider how they want to proceed and file appropriate application(s). City staff will initiate a code enforcement case, with a compliance schedule that is informed by the applicant’s request and Councilmember comments at the prescreening study session. Environmental Review This prescreening is a preliminary review process in which Councilmembers may provide comment, but no formal action will be taken. Therefore, no review under the California Environmental Quality Act (CEQA) is required at this time. A formal review under CEQA would be initiated with the formal filing of a rezoning application. Attachments: Attachment A: Maps and Photos (PDF) Attachment B: Applicant's Project Description (PDF) Attachment C: Zoning Comparison (DOCX) 119.7' 50.0' 119.7' 50.0' 19.7' 50.0' 119.7' 139.5' 139.5' 50.0' 66.9' 200.0' 66.9' 200.0' 50.0' 50.0' 134.7'134.7' 50.0' 134.7' 50.0' 134.7' 50.0' 134.7' 50.0' 50.0' 150.0' 150.0' 50.0' 119.7' 50.0' 119.7' 50.0 119.7' 119.7' 50.0' 119.7' 50.0' 119.7' 50.0' 119.7' 50.0' 50.0' 119.7' 50.0' 119.7' 50.0' 119.7' 50.0' 119.7' 119.7' 50.0' 119.7' 50.0' 119.7' 50.0' 119.7' 50.0' 119.7' 50.0' 119.7' 50.0' 119.7' 50.0' 119.7' 50.0' 119.7' 50.0' 119.7' 50.0' 47.9' 150.0' 47.9' 150.0' 95.7' 150.0' 95.7' 150.0' 95.7' 150.0' 95.7' 150.0' 200.0' 72.6' 200.0' 72.6' 119.5' 119.5' 119.5' 50.0' 50.0' 50.0' .0' 109.8' 150.0' 451 441 450 460 470 2875 412 420 430 440 450 451 441 431 456 470 471 461 2999 2951 2905 461 3017 3001 473 51 OLIVE AVEN UE PEPPER A VENUE A MINO REAL O REAL This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend abc Building Roof Outline Underlying Lot Line abc Easement abc Lot Dimensions Zone Districts abc Zone District Labels Tree 470 Olive Avenue 2951 El Camino Real 0' 70' 470 Olive Avenue CITY O F PALO A L TO I N C O R P O R ATE D C ALIFOR N IA P a l o A l t oT h e C i t y o f A P RIL 16 1894 The City of Palo Alto assumes no responsibility for any errors ©1989 to 2016 City of Palo Alto gowen, 2017-09-12 16:10:10 (\\cc-maps\Encompass\Admin\Personal\Planning.mdb) 470 Olive Ave 2591 El Camino Real 470 Olive Avenue (site) and 2951 El Camino Real Source: Google Maps 470 Olive Avenue Source: Google Maps 2951 El Camino Real Source: Google Maps Attachment C: Comparison of R-1 and CS Zoning District Standards R-1 CS Minimum Lot Size 6,000 sf (existing lot is 5,983 sf) None required Lot/Site Coverage 2,393 sf (35% plus an additional 5% for eaves, covered patios, etc.) None required Floor Area Ratio (FAR) 2,545 sf (.45 FAR first 5,000 sf + .30 FAR of remaining sf) 2,393 sf (0.4:1) Front Yard Setback 20 feet 0’-10’ to create an 8’-12’ sidewalk Side Yard Setbacks 6 feet None required Rear Yard Setbacks 20 feet None required Height 30 feet 35 feet within 150 feet of a residential district Side Yard Daylight Plane 10 feet (initial height); 45 degree angle over Identical to abutting R-1 zone standard Rear Yard Daylight Plane 16 feet (initial height); 60 degree angle over Identical to abutting R-1 zone standard CITY OF PALO ALTO OFFICE OF THE CITY CLERK October 2, 2017 The Honorable City Council Attention: Finance Committee Palo Alto, California Approval of Action Minutes for the September 5 and September 11, 2017 Council Meetings Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS:  Attachment A: 09-05-17 DRAFT Action Minutes (DOCX)  Attachment A: 09-11-17 DRAFT Action Minutes (DOCX) Department Head: Beth Minor, City Clerk Page 2 CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 6 Special Meeting September 5, 2017 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:08 P.M. Present: DuBois, Filseth, Fine, Holman, Kniss, Kou, Scharff, Tanaka, Wolbach Absent: Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS. This Item has Been Removed and Will be Heard at a Later Date. Inter-Governmental Legislative Affairs 1A. Support for SB 797 (Hill), a Senate Bill Allowing Regional Entities and Residents of Santa Clara, San Francisco, and San Mateo Counties to Vote to Increase the Sales Tax by 1/8 Cent for Caltrain Operations and Capital Purposes (CONTINUED FROM AUGUST 28, 2017). MOTION: Council Member DuBois moved, seconded by Council Member Wolbach to declare support for SB 797 (Hill), a bill allowing the Peninsula Corridor Joint Powers Board to petition regional entities and the voters of Santa Clara, San Francisco, and San Mateo Counties, to increase the sales tax by 1/8 cent to fund Caltrain operations and capital expenditures, and direct the Staff to return to Council with a letter to the boards of Caltrain and VTA, stating that our ongoing support of SB 797 will be dependent on progress in a discussion about Caltrain governance. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to amend the Motion to state “…with a letter to the boards of Caltrain, VTA and Board of Supervisors.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to amend the Motion to state “…will be dependent on timely progress in a discussion.” DRAFT ACTION MINUTES Page 2 of 6 City Council Meeting Draft Action Minutes: 9/5/17 MOTION AS AMENDED RESTATED: Council Member DuBois moved, seconded by Council Member Wolbach to declare support for SB 797 (Hill), a bill allowing the Peninsula Corridor Joint Powers Board to petition regional entities and the voters of Santa Clara, San Francisco, and San Mateo counties, to increase the sales tax by 1/8 cent to fund Caltrain operations and capital expenditures, and direct Staff to return to Council with a letter to the boards of Caltrain, VTA and Board of Supervisors stating that our ongoing support of SB 797 and additional funding measures for Caltrain will be dependent on timely progress in a discussion about Caltrain governance. MOTION PASSED: 7-2 Kniss, Kou no Agenda Changes, Additions and Deletions None. Minutes Approval 2. Approval of Action Minutes for the August 21, 2017 Council Meeting. MOTION: Vice Mayor Kniss moved, seconded by Mayor Scharff to approve the Action Minutes for the August 21, 2017 Council Meeting. MOTION PASSED: 9-0 Action Items 3. PUBLIC HEARING. Adoption of an Ordinance for an Extension of Interim Ordinance Number 5357 Imposing an Annual Limit of 50,000 net new Square Feet of Office/R&D Uses in Designated Areas of the City to June 30, 2018 as Recommended by the Planning and Transportation Commission on July 26, 2017; and Direction Regarding a Replacement Ordinance. The Proposed Ordinance is Exempt From the California Environmental Quality Act (CEQA) in Accordance With CEQA Guidelines Section 15061(b)(3). Public Hearing opened at 6:39 P.M. Public Hearing closed at 6:57 P.M. MOTION: Council Member Wolbach moved, seconded by Vice Mayor Kniss to: A. Find the proposed Ordinance exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061(b)(3); and DRAFT ACTION MINUTES Page 3 of 6 City Council Meeting Draft Action Minutes: 9/5/17 B. Adopt an Ordinance to extend the existing interim Annual Office Limit Ordinance Number 5357 for an additional seven months to expire on June 30, 2018, allowing time for development and adoption of a replacement Ordinance, as recommended by the Planning and Transportation Commission on July 26, 2017. MOTION PASSED: 9-0 MOTION: Mayor Scharff moved, seconded by Council Member DuBois to direct Staff to include in the replacement Ordinance that the boundaries in the existing Ordinance should be subject to the Annual Limit. SUBSTITUTE MOTION: Council Member Holman moved, seconded by Council Member XX to direct Staff to include in the replacement Ordinance that the Annual Limit should apply citywide, with the exception of the Stanford Research Park. SUBSTITUTE MOTION FAILED DUE TO THE LACK OF A SECOND SUBSTITUTE MOTION: Council Member Kou moved, seconded by Council Member XX to direct Staff to include in the replacement Ordinance that the Annual Limit should apply citywide, including Stanford Research Park. SUBSTITUTE MOTION FAILED DUE TO THE LACK OF A SECOND MOTION PASSED: 9-0 MOTION: Vice Mayor Kniss moved, seconded by Council Member DuBois to direct Staff to continue to use 50,000 Gross Square Feet (GSF) as the Annual Limit. SUBSTITUTE MOTION: Council Member Kou moved, seconded by Council Member Holman to direct Staff to use 40,000 Gross Square Feet (GSF) as the Annual Limit. SUBSTITUTE MOTION FAILED: 4-5 DuBois, Filseth, Holman, Kou yes MOTION PASSED: 8-1 Kou no MOTION: Mayor Scharff moved, seconded by Council Member Wolbach to direct Staff to include in the replacement Ordinance to roll-over unused allocations for up to two years before they expire. SUBSTITUTE MOTION: Council Member Holman moved, seconded by Council Member Kou to direct Staff to include in the replacement Ordinance that unused allocations do not roll-over to future years. DRAFT ACTION MINUTES Page 4 of 6 City Council Meeting Draft Action Minutes: 9/5/17 SUBSTITUTE MOTION FAILED: 4-5 DuBois, Filseth, Holman, Kou yes INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to amend the Motion to state, “up to one year before they expire.” MOTION AS AMENDED RESTATED: Mayor Scharff moved, seconded by Council Member Wolbach to direct Staff to include in the replacement Ordinance to roll-over unused allocations for up to one year before they expire. MOTION PASSED: 5-4 DuBois, Filseth, Holman, Kou no MOTION: Council Member Wolbach moved, seconded by Vice Mayor Kniss to direct Staff to maintain the current list of exemptions for (a) Office/R&D development less than 2,000 GSF; (b) Medical office and/or deed restricted non-profit office development less than 5,000 GSF total; and (c) Self- mitigating projects that propose sufficient housing to meet the housing demand of additional employment. AMENDMENT: Council Member Holman moved, seconded by Council Member XX to add to the Motion a new Part D “non-profit development less than 3,000 GSF”; and to amend Part B to state “either medical office or non-profit development less than 5,000 GSF” AMENDMENT WITHDRAWN BY THE MAKER MOTION PASSED: 9-0 MOTION: Vice Mayor Kniss moved, seconded by Council Member Fine to direct Staff to include in the replacement Ordinance a first-come first-served process for reviewing projects subject to the Annual Limit. SUBSTITUTE MOTION: Council Member DuBois moved, seconded by Council Member Filseth to direct Staff to continue the current competitive process for reviewing projects subject to the Annual Limit. SUBSTITUTE MOTION FAILED: 4-5 DuBois, Filseth, Holman, Kou yes MOTION PASSED: 5-4 DuBois, Filseth, Holman, Kou no Council took a break from 8:35 P.M. and returned at 8:51 P.M. 4. Adoption of the Community Engagement Plan, Problem Statement, Objectives, and Evaluation Criteria to Support Development and Evaluation of Railroad Grade Separation Alternatives. DRAFT ACTION MINUTES Page 5 of 6 City Council Meeting Draft Action Minutes: 9/5/17 MOTION: Mayor Scharff moved, seconded by Council Member Filseth to adopt the revised Community Engagement Plan and direct Staff to return to Council with an addendum to the Rail Committee Charter and Guiding Principles that supports implementation of Context Sensitive Solutions (CSS) by providing regular opportunities during Rail Committee meetings for open dialogue, questions and interaction between the Committee, stakeholders and members of the public, and Staff and consultants. SUBSTITUTE MOTION: Council Member DuBois moved, seconded by Council Member Holman to direct Staff to form and empower a Multi- stakeholder Group as a backbone of the CSS process, to report recommendations to the Rail Committee and the City Council, and that the Stakeholder Group will propose at least one recommendation for a preferred alternative. INCORPORATED INTO THE SUBSTITUTE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to amend the Motion to state “direct Staff to bring to Council recommendations for the formation and empowerment of a Multi-stakeholder Group …..” SUBSTITUTE MOTION AS AMENDED RESTATED: Council Member DuBois moved, seconded by Council Member Holman to direct Staff to bring to Council recommendations for the formation and empowerment of a Multi-stakeholder Group as a backbone of the CSS process, to report recommendations to the Rail Committee and the City Council, and that the Stakeholder Group will propose at least one recommendation as a preferred alternative. SUBSTITUTE MOTION AS AMENDED FAILED: 3-6 DuBois, Holman, Kou yes AMENDMENT: Council Member DuBois moved, seconded by Council Member Kou to remove from the Motion the references to CSS from the Engagement Plan and rename it Community Engagement. AMENDMENT FAILED: 3-6 DuBois, Holman, Kou yes MOTION RESTATED: Mayor Scharff moved, seconded by Council Member Filseth to adopt the revised Community Engagement Plan and direct Staff to return to Council with an addendum to the Rail Committee Charter and Guiding Principles that supports implementation of Context Sensitive Solutions (CSS) by providing regular opportunities during Rail Committee meetings for open dialogue, questions and interaction between the Committee, stakeholders and members of the public, and Staff and consultants. MOTION PASSED: 7-2 Holman, Kou no DRAFT ACTION MINUTES Page 6 of 6 City Council Meeting Draft Action Minutes: 9/5/17 MOTION: Mayor Scharff moved, seconded by Council Member Fine to continue this item to September 11, 2017. MOTION PASSED: 7-2 Filseth, Wolbach no Inter-Governmental Legislative Affairs None. Council Member Questions, Comments and Announcements None. Adjournment: The meeting was adjourned at 11:09 P.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 8 Regular Meeting September 11, 2017 The City Council of the City of Palo Alto met on this date in the Council Chambers at 6:10 P.M. Present: DuBois, Filseth, Fine, Holman, Kniss, Kou, Scharff, Tanaka, Wolbach Absent: Call to Order Boy Scout Flag Ceremony and Moment of Silence. Special Orders of the Day 1. Appointment of Three Candidates to the Storm Water Management Oversight Committee (SWMOC) for Terms Ending May 31, 2019 and Four Candidates to the SWMOC for Terms Ending May 31, 2021. First Round of voting for four positions on the Storm Water Management Oversight Committee with terms ending May 31, 2021. Voting For Ayla Agarwal: Voting For Keith Bennett: DuBois, Holman, Kou Voting For David Bower: DuBois, Filseth, Tanaka Voting For Peter Drekmeier: DuBois, Filseth, Fine, Holman, Kniss, Kou, Scharff, Tanaka, Wolbach Voting For Jolanta Goslawska-Uchman: Voting For Marilyn Keller: DuBois, Kou Voting For Hal Mickelson: Filseth, Fine, Kniss, Scharff, Tanaka, Wolbach Voting For Dena Mossar: Fine, Holman, Kniss, Scharff, Tanaka, Wolbach Voting For Cedric Pitot de La Beaujardiere: DRAFT ACTION MINUTES Page 2 of 8 City Council Meeting Draft Action Minutes: 09/11/17 Voting For Bob Wenzlau: Filseth, Fine, Holman, Kniss, Kou, Scharff, Wolbach Voting For Richard Whaley: Beth Minor, City Clerk announced that Peter Drekmeier with 9 votes, Bob Wenzlau with 7 votes, Hal Mickelson with 6 votes and Dena Mossar with 6 votes were appointed to the Storm Water Management Oversight Committee. First Round of voting for three positions on the Storm Water Management Oversight Committee with terms ending May 31, 2019. Voting For Ayla Agarwal: Filseth, Kniss, Scharff Voting For Keith Bennett: DuBois, Holman, Kou Voting For David Bower: DuBois, Filseth, Holman, Scharff, Tanaka, Voting For Jolanta Goslawska-Uchman: Fine, Scharff, Tanaka Voting For Marilyn Keller: DuBois, Fine, Holman, Kniss, Kou, Wolbach Voting For Cedric Pitot de La Beaujardiere: Wolbach Voting For Richard Whaley: Filseth, Fine, Kniss, Kou, Tanaka, Wolbach Beth Minor, City Clerk announced that Marilyn Keller with 6 votes, Richard Whaley with 6 votes, David Bower with 5 votes were appointed to the Storm Water Management Oversight Committee. 2. Proclamation Honoring Santa Clara County Public Health Department for Their Commitment to the Healthy Cities Initiative. Council Member Holman read the proclamation into the record. 3. Proclamation Honoring Suicide Prevention Awareness Week, September 10 Through September 16, 2017. Council Member Kou read the proclamation into the record. Agenda Changes, Additions and Deletions None. Minutes Approval 4. Approval of Action Minutes for the August 28, 2017 Council Meeting. DRAFT ACTION MINUTES Page 3 of 8 City Council Meeting Draft Action Minutes: 09/11/17 MOTION: Vice Mayor Kniss moved, seconded by Mayor Scharff to approve the Action Minutes for the August 28, 2017 Council Meeting. MOTION PASSED: 9-0 Consent Calendar MOTION: Vice Mayor Kniss moved, seconded by Council Member Holman to approve Agenda Item Numbers 5-8B. 5. Approval of Amendment Number 4 to Contract Number S12145610 to add $75,000 for a Total Not-to-Exceed Amount of $379,000 for Continuation of Employee Benefit Broker Services Pending WFIS Sale to USI Insurance Services. 6. Approval of a Budget Amendment to Increase the Transfer from the Child Care Trust Fund by $75,000 to the General Fund to Hire a Consultant to Conduct an Assessment of the Assets, Resources, and Challenges of Families and Their Young Children in Palo Alto. 7. Approval for Palo Alto Housing Corporation (PAHC) to Withdraw $280,418 From the Sheridan Apartments Affordability Reserve Account to Reimburse PAHC for the Costs Associated With the Purchase of the Property Located at 360 Sheridan Avenue From the Sheridan Partnership. 8. Approval of a Budget Amendment to Increase the FY 2018 Capital Improvement Fund by Transferring $400,000 From the Parkland Dedication Fund for the Byxbee Park Completion-Capital Improvement Project (PE-18006) to Secure the Baylands ITT Site. 8A. SECOND READING: Adoption of an Ordinance 5416 Entitled “Ordinance of the Council of the City of Palo Alto Authorizing an Amendment to the Contract Between the City of Palo Alto and the Board of Administration of the California Public Employees’ Retirement System to add Cost- sharing Pursuant to Government Code Section 20516” (FIRST READING: August 14, 2017 PASSED: 9-0). 8B. Amend the Condition for Implementing the Buena Vista Mobile Home Park Memorandum of Understanding Between the County of Santa Clara, the Housing Authority of the County of Santa Clara, and the City of Palo Alto. MOTION PASSED: 9-0 DRAFT ACTION MINUTES Page 4 of 8 City Council Meeting Draft Action Minutes: 09/11/17 Action Items 9. Resolution 9712 Entitled “Resolution of the Council of the City of Palo Alto Adopting the Mitigated Negative Declaration, Including the Mitigation, Monitoring and Reporting Program for the Parks, Trails, Open Space, and Recreation Master Plan, and Adoption of the Parks, Trails, Natural Open Space, and Recreation Master Plan.” MOTION: Mayor Scharff moved, seconded by Vice Mayor Kniss to: A. Adopt a Resolution adopting a Mitigated Negative Declaration, including the Mitigation Monitoring and Reporting Program for the Parks, Trails, Natural Open Space and Recreation Master Plan; and B. Adopt the Parks, Trails, Natural Open Space and Recreation Master Plan, with the revised language to Policy 6.C. including the following changes: 6.C.1 Excluding the golf course, the exclusive use of parks or athletic fields by private organizations that are closed to the general public will be considered on a case-by-case basis, and will be assessed using the following criteria: A. No exclusive use by private parties is permitted on peak days (e.g., weekends, holidays) or peak times (e.g., evening hours on weekdays, 10 am – 6 pm on weekends) as defined by Community Services staff unless approved in advance by the Director of Community Services B. Private uses will be limited to a maximum of five consecutive days, including event setup and break-down C. For any multi-day private event including set up and break- down, notice of the private event will be made to the neighboring community and facility users, a minimum of 14 days in advance allowing for public input prior to the permit being issued D. Cost recovery, including wear and tear on facility should be no less than 100 percent E. Explore establishing incremental deposits and fees for such use; and 6.C.2 Exclusive use of parks or athletic fields for locally focused events that allow registration by the general public (e.g., races, obstacle DRAFT ACTION MINUTES Page 5 of 8 City Council Meeting Draft Action Minutes: 09/11/17 course events, triathlons, etc.) shall be considered by Staff if consistent with this Master Plan and are not discouraged; and 6.C.3 Exclusive use of certain sites and facilities within parks, such as reservable picnic areas, is permitted in accordance with the City’s Park and Open Space Regulations; and 6.C.4 Events that allow public access are permitted in accordance with Special Event Permit procedures; and 6.C.5 The golf course is a special case and private events are not discouraged and the Director of Community Services shall develop regulations covering the golf course. C. Direct the Parks and Recreation Commission to come up with a funding plan to fund the Master Plan, including a possible ballot initiative. AMENDMENT: Council Member Kou moved, seconded by Council Member XX to amend the language for 6.C.1.B. to state “Private uses will be limited to a maximum of three consecutive days, including event setup and break-down” AMENDMENT FAILED DUE TO THE LACK OF A SECOND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, Part 6.C.5 the language “…including establishing deposits and fees for use.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to amend the Motion, Part C. to state “…Direct the Parks and Recreation Commission to explore funding options to fund the Master Plan…” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to amend the Motion, Part 6.C.1.C. to state “…14 days in advance of permit issuance allowing…” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to amend the Motion, Part 6.C.1.E. to state “Develop and adopt incremental deposits…” MOTION AS AMENDED RESTATED: Mayor Scharff moved, seconded by Vice Mayor Kniss to: DRAFT ACTION MINUTES Page 6 of 8 City Council Meeting Draft Action Minutes: 09/11/17 A. Adopt a Resolution adopting a Mitigated Negative Declaration, including the Mitigation Monitoring and Reporting Program for the Parks, Trails, Natural Open Space and Recreation Master Plan; and B. Adopt the Parks, Trails, Natural Open Space and Recreation Master Plan, with the revised language to Policy 6.C. including the following changes: 6.C.1 Excluding the golf course, the exclusive use of parks or athletic fields by private organizations that are closed to the general public will be considered on a case-by-case basis, and will be assessed using the following criteria: A. No exclusive use by private parties is permitted on peak days (e.g., weekends, holidays) or peak times (e.g., evening hours on weekdays, 10 am – 6 pm on weekends) as defined by Community Services staff unless approved in advance by the Director of Community Services B. Private uses will be limited to a maximum of five consecutive days, including event setup and break-down C. For any multi-day private event including set up and break- down, notice of the private event will be made to the neighboring community and facility users, a minimum of 14 days in advance of permit issuance allowing for public input prior to the permit being issued D. Cost recovery, including wear and tear on facility should be no less than 100% E. Develop and adopt incremental deposits and fees for such use; and 6.C.2 Exclusive use of parks or athletic fields for locally focused events that allow registration by the general public (e.g., races, obstacle course events, triathlons, etc.) shall be considered by staff if consistent with this Master Plan and are not actively discouraged; and 6.C.3 Exclusive use of certain sites and facilities within parks, such as reservable picnic areas, is permitted in accordance with the City’s Park and Open Space Regulations; and 6.C.4 Events that allow public access are permitted in accordance with Special Event Permit procedures; and DRAFT ACTION MINUTES Page 7 of 8 City Council Meeting Draft Action Minutes: 09/11/17 6.C.5 The golf course is a special case and private events are not discouraged and the Director of Community Services shall develop regulations covering the golf course, including establishing deposits and fees for use; and C. Direct the Parks and Recreation Commission to explore funding options to fund the Master Plan, including a possible ballot initiative. MOTION AS AMENDED PASSED: 9-0 10. Policy and Services Committee Recommends the City Council Approve the Release of a Request for Proposals for a Consulting Firm to Assist the City of Palo Alto and Palo Alto Unified School District With Master Planning of the Cubberley Community Center and Discussion of the Cubberley Master Planning Process. AT THIS TIME COUNCIL HEARD AGENDA ITEM NUMBER 11. 11. Adoption of the Problem Statement, Objectives, and Evaluation Criteria to Support Development and Evaluation of Railroad Grade Separation Alternatives (Continued From September 6, 2017). Council Member Filseth advised he would not participate due to owning property within 500 feet of Caltrain. He left the meeting at 9:30 P.M. Council Member Tanaka left the meeting at 9:30 P.M. MOTION: Council Member DuBois moved, seconded by Council Member Fine to adopt the revised Problem Statement, Objectives, and Evaluation Criteria for discussion at Community Workshop #2 and to inform the development and screening of grade separation alternatives. AMENDMENT: Council Member Holman moved, seconded by Council Member DuBois to amend the Problem Statement to state “While enhanced rail transit service is important to the City of Palo Alto, the Caltrain corridor creates a physical and visual barrier to east/west connectivity within the City, and is also the source of safety concerns for pedestrians, bicyclists and motorists, especially at existing at‐grade crossings. The rail corridor also creates issues in surrounding neighborhoods, such as noise, vibration, traffic, and visual impacts. While the City of Palo Alto benefits from Caltrain service, and supports Caltrain modernization (including electrification), some of the issues experienced along the rail corridor will continue to get worse with future increases in Caltrain service, increases in regional traffic, and the probable addition of high speed rail.” DRAFT ACTION MINUTES Page 8 of 8 City Council Meeting Draft Action Minutes: 09/11/17 AMENDMENT PASSED: 6-1 Fine no, Filseth abstain, Tanaka absent MOTION AS AMENDED PASSED: 7-0 Filseth abstain, Tanaka absent AT THIS TIME COUNCIL RETURNED TO AGENDA ITEM NUMBER 10. 10. Policy and Services Committee Recommends the City Council Approve the Release of a Request for Proposals for a Consulting Firm to Assist the City of Palo Alto and Palo Alto Unified School District With Master Planning of the Cubberley Community Center and Discussion of the Cubberley Master Planning Process. Council Member Filseth returned to the meeting at 10:08 P.M. MOTION: Council Member DuBois moved, seconded by Council Member Wolbach to direct the Community Services Department to release a Request for Proposals for a Consulting Firm to assist the City of Palo Alto and Palo Alto Unified School District with master planning of the Cubberley Community Center. MOTION PASSED: 7-1 Holman no, Tanaka absent Inter-Governmental Legislative Affairs None. Adjournment: The meeting was adjourned at 11:15 P.M. CITY OF PALO ALTO OFFICE OF THE CITY CLERK October 2, 2017 The Honorable City Council Palo Alto, California Selection of Applicants to Interview on October 24 2017 for the Architectural Review Board, the Historic Resources Board, and the Planning & Transportation Commission Recommendation Direct Staff to schedule interviews with all applicants for scheduled vacancies. Discussion Staff is requesting the City Council select the candidates to be interviewed for:  Two terms on the Architectural Review Board, ending on December 15, 2020;  Four terms on the Historic Resources Board, ending on December 15, 2020; and  Two terms on the Planning and Transportation Commission, ending on December 15, 2021. Interviews are scheduled for Tuesday, October 24, 2017 beginning at 6:00 P.M. Copies of all applications are attached. Some applications may be redacted at the request of the applicant. A full set of non-redacted applications will be provided to Council Members directly. Background During the last several recruitments, Council as elected to interview all applicants for respective Boards and Commissions. Applicants Architectural Review Board (Two Terms) 1. Furth, Wynne (Incumbent) 2. Neff, Amie 3. Thompson, Osma Dossani Historic Resources Board (Four Terms) 1. Bernstein, Martin (Incumbent) 2. Darling, Carl 3. Driscoll, Valerie Madeline 4. French, Rita 5. Heinrich, Gogo 6. Kohler, Roger (Incumbent) 7. Makinen, Michael (Incumbent) 8. Wimmer, Margaret (Incumbent) Page 2 Planning and Transportation Commission (Two Terms) 1. Alcheck, Michael (Incumbent) 2. Eisenberg, Rebecca 3. Flamm, Sarah Stevenson 4. Hirsch, David 5. Jason-Moreau, Kate 6. Parker Mankey, Rebecca 7. Peschcke-Koedt, Lisa 8. Pravahan, Rishiraj 9. Riggs, William Please note that the City uses DocuSign electronic signatures as a method for individuals to submit applications for Boards and Commissions. Formatting irregularities present in the attached applications are likely the result the DocuSign process. ATTACHMENTS:  Attachment A: ARB - Furth, Wynne (PDF)  Attachment B: ARB - Neff, Amie (PDF)  Attachment C: ARB - Thompson, Osma Dossani (PDF)  Attachment D: HRB - Bernstein, Martin (PDF)  Attachment E: HRB - Darling Carl (PDF)  Attachment F: HRB - Driscoll, Valerie Madeline (PDF)  Attachment G: HRB - French, Rita(PDF)  Attachment H: HRB - Heinrich, Gogo (PDF)  Attachment I: HRB - Kohler, Roger (PDF)  Attachment J: HRB - Makinen, Michael (PDF)  Attachment K: HRB - Wimmer, Margaret (PDF)  Attachment L: PTC - Alcheck, Michael (PDF)  Attachment M: PTC - Eisenberg, Rebecca (PDF)  Attachment N: PTC - Flamm, Sarah (PDF)  Attachment O: PTC - Hirsch, David (PDF)  Attachment P: PTC - Jason-Moreau, Kate (PDF)  Attachment Q: PTC - Parker Mankey, Rebecca (PDF)  Attachment R: PTC - Peschcke-Koedt, Lisa (PDF)  Attachment S: PTC - Pravahan, Rishiraj (PDF) Page 3  Attachment T: PTC - Riggs, William (PDF) Department Head: Beth Minor, City Clerk Page 4 Applications due September 19, 2017 at 4:30 pm Personal lnfonnation-Note: The ARB regularly meets the first and third Thursdays of the month at 8:30 a.m. CITY OF PA LO ALTO. CA Name: Wynne Furth CITY CLERK'S OFF ICE Address: 216 Everett Avenue, Palo Alto CA 94301 Cell Phone: 650 . 444 -5888 17 SEP -S AH JO: 28 ~ome ,Omce Phone: 650. 326-9313 E-mail: wynne. furth®gmail. com Are you a Palo Alto Resident?®vesONo Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?QYes @No Are you available and committed to complete the term applied to,.-Oves@No California state law requires appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Fonn 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for?Oes~o Excluding your principal residence,. do you or your spouse own real property in Palo ArtoOe~No How did you learn about the vacancy on the Architectural Review Board? §Community Group Ooaily Post Email from City Clerk Deity Website Palo Alto Weekly DFlyer a~~currently serving on Architectural Review Board. List relevant education, training, experience, certificates of training, licenses, or professional registration: Undergraduate degree in economics; law degree with focus on land use, planning, municipal law; worked with and for California communities including Claremont and Palo Alto, advising and being educated by city councils, planning/transportation/architectural review/historic preservation/environmental quality/parks and recreation commissions,as well as their professional consultants and the public appearing before them . Participated in APA, ULI, UCLA and League of California Cities workshops and conferences on land use, redevelopment, sustainability, and community design issues . Active member of California State Bar. Employment Last employer Change Lab Solutions -consulting attorney;previously Burke Williams Present or Last Employer: Occupation: lawyer Wynne Furth Page 1 Architectural Review Board Describe your involvement in community activities, volunteer and civic organizations: I was appointed to the Architectural Review Board in 2015; this is my principal civic activity presently. Locally, I belong to the Woman's Club of Palo Alto and the Unitarian Universalist Church of Palo Alto and participate on various committees and community engagement projects with those organizations. Statewide, I am a participant in several political engagement groups. 1. What is it about the Architectural Review Board that is compatible with your experience and of specific interest to you, and why? To paraphrase my 2015 application, the ARB is a place where Palo Altans are able to shape the re-development of our city,considering the past, the present and the future. While on the ARB, I've learned that the re-development is even more extensive than I knew . My experience in the zoning, design review, historic preservation, and environmental sustainability does in fact complement my colleagues' deep expertise in design and construction --and their own considerable knowledge of Palo Alto's design and development history . I'm still driven by the conviction that new development can and should complement its neighborhood and community, and that the ARB can and does advance this work. Wynne Furth Page 2 Architectural Review Board 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. If you have never been to a Board meeting you can view an archived video from the Midpen Media Center: LINK. I favor designing new parking garages so that they an be re-purposed for residential (or other) uses when we no longer need them to store automobiles. Other cities are beginning to do this, requiring flat floor plates for example. I have been told that the load factors for parking garages are bigger than for residential or commercial uses, so this might be feasible . If we are indeed at 11 peak car" now, if we are going to develop other forms of mobility that make these garages obsolete, how wonderful if they could be efficientl y converted to other uses. 3. If appointed, what specific goals would you like to see the Architectural Review Board achieve, and why? How would you suggest accomplishing this? 1. Courteous, effective hearings, where the general public knows their views are heard and considered and applicants get clear direction. I think we are doing this now. It requires lots of preparation before the meeting and careful listening during it. It also requires sorting out the key issues from the dozens and dozens of conditions that are presented with each project. Staff reports have been good in identifying Staff's views on this subject so we don't get lost in boilerplate. 2 . Identifying patterns for projects that succeed and those that do not, to see if there are changes in codes that would help the City, its landowners, and its residents advance their goals. This process moves forward with the Council, Planning and Transportation Commission, and the Comprehensive Plan. The ARB tend to see very site specific issues, where a whole series of overlapping rules converge. An ARB work session focused on these issues might be useful. The new landscaping we are seeing in response to the city's requirement to use native plants to create good habitat where feasible is an example of a new policy that seems to be working. Wynne Furth Page3 Architectural Review Board 4. Please identify a project or projects that you find to be examples of good architecture, and explain why. You may attach samples, identify project addresses, or provide links. If you attach samples, Staff may request that you bring hard copy print outs to the interviews. a. 3181 Porter Drive (Mayfield Agreement transfer site) -replacement off ice building designed by Smith Group JJR and recommended for approval February 2, 2017. In a sense,this is an easy site -0.5 FAR, great trees, no adjacent residential uses, single frontage, 70,000 square foot lot, use that is profitable enough to support two levels of subterranean parking. Reading the application packet makes clear how thoughtful the design process was. The drawings and materials show a building both welcoming and impressive,11 light 11 in spirit with great engagement with the outdoors and those walking by. Underground parking reduces "heat island" effects, and the replacement of turf with native plants that provide good wildlife habitat is, as Chair Lew said, a wonderful departure from past practice in the research park. b. 355 University -partial remodel of Masonic Lodge building at University and Florence; Hayes Architectural Group. -see Item 5 below. 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan LINK Zoning Code LINK El Camino Real Design Guidelines LINK El Camino Real Master Plan Study~ and Appendices LINK Area Plans such as the South of Forest Avenue (SOFA) I and II Plans LINK California Environmental Quality Act LINK Permit Streamline Act LINK Density Bonus Law LINK Secretary of the Interior's Standards 1J.lliS. I am familiar with all of these documents;there is always more to learn. Item 4(b)continued. 355 University -new retail building. This is a difficult site - physically,legally, and in terms of context . Three "partially interlocked" buildings on the site include a Masonic Temple. The site has legal nonconforming square footage and encroaches over a public alley. An abandoned drive-through bank teller area created a dark, unpleasant space. The Downtown Urban Design Guidelines characterize this as a "place alley" which is supposed to be particularly attractive to pedestrians; it wasn't. Florence, much of which is dominated by a city parking structure, was not meeting the P Combining District standards either. 355 itself was in need of seismic upgrades; its 1930s Mediterranean Revival architecture had been obliterated. It took several tries, but a below-ground display floor open to University, the addition of a display window, art work, seating, and landscaping on Florence, and a stepped-back garden terrace on University seem likely to produce a building that makes the Downtown experience better (and safer) for the landlord, the tenant and the general public. Wynne Furth Page4 Architectural Review Board Consent to Publish Personal lnfonnation on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, "No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City's website. The full code can be read here: LINK Read the code, and check only ONE option below: @ I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR Q I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: Oome Ooffice Phone: E-mail: Signature: \,o {j ~b Wynne Furth Date~ l ':\ '1--"' \i--1 Page5 Architectural Review Board Architectural Review Board Application 1 of 5 Personal Information Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No lict of Interest Code require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you have an investment in, or do you serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you own real property in Palo Alto? ____ Yes ____ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____ City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: 95C26E2A-B3A4-423C-BD9E-06F32A2F9D10 Architectural Review Board Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Architectural Review Board that is compatible with your experience and of specific interest to you, and why? DocuSign Envelope ID: 95C26E2A-B3A4-423C-BD9E-06F32A2F9D10 Architectural Review Board Application 3 of 5 2. Please describe an issue that recently came before the Board that is of particular interest toyou and describe why you are interested in it. If you have never been to a Board meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Architectural Review Board achieve, and why? How would you suggest accomplishing this? DocuSign Envelope ID: 95C26E2A-B3A4-423C-BD9E-06F32A2F9D10 Architectural Review Board Application 4 of 5 4. Please identify a project or projects that you find to be examples of good architecture, and explain why. You may attach samples, identify project addresses, or provide links. If you attach samples, Staff may request that you bring hard copy print outs to the interviews. 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Zoning Code El Camino Real Design Guidelines El Camino Real Master Plan Study and Appendices Area Plans such as the South of Forest Avenue (SOFA) I and II Plans California Environmental Quality Act Permit Streamline Act Density Bonus Law Secretary of the Standards DocuSign Envelope ID: 95C26E2A-B3A4-423C-BD9E-06F32A2F9D10 Architectural Review Board Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E-mail: ____________________________________________ The phone number / address can be non-public and different than the address collected on page one. Signature: Date: (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 95C26E2A-B3A4-423C-BD9E-06F32A2F9D10 DocuSign Envelope ID: 13F81705-0803-4AC6-86AC-05901F9C1DB4 Personal Information -Note: The ARB regularly meets the first and third Thursdays of the month at 8:30 a.m. Name:Osma Dossani Thompson E-mail: Are you a Palo Alto Resident? _x_ Yes __ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Yes _x_No Are you available and committed to complete the term applied for? _x_ Yes __ No California state law and the City's Conflict of Interest Code LINK require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? __ Yes _x_ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? _Yes ~ No How did you learn about this vacancy? __ Community Group __ Email from City Clerk __ Palo Alto Weekly Other: Friend -El aine Uang __ Daily Post __ City Website __ Flyer List relevant education, training, experience, certificates of training, licenses, or professional registration: -Bachel or of Arts, UCLA, 2010 -Master of Ar c h itectur e, California Coll ege of the Arts, 2013 -Freel ance d esigner for Spiegel Aih ara Workshop (SAW), Ni l us Designs, Min I Day, and oth er small f i rms i n the Bay Area -2014 -Desi gner at architecture firm DLR Group I Kwan Henmi (pr eviousl y Kwan Henmi ) -2014 -present -Ver y close to becomin g l icensed i n Cali for n i a . osma Dossani Thompson Architectural Review Board Application 1of5 DocuSign Envelope ID: 13F81705-0803-4AC6-86AC-05901F9C1DB4 Employment Present or Last Employer: _D_L_R_G_r_o_u .... P__,_K_w_a_n __ H_e_n_m_i ________________ _ Occupation: _D_e_s_i_.· g..,n_e_r------------------------------ Describe your involvement in community activities, volunteer and civic organizations: -Member of the Silicon Val ley Bike Coalition -Volunteer for Project Tango for event prep I set up -Volunteer for t he I smail i community doing event l ayout I prep I set up 1. What is it about the Architectural Review Board that is compatible with your experience and of specific interest to you, and why? As a designer in the architecture i ndustry, I 've had experience with review boards in cities, such as Seattl e and San Francisco, and understand t he process from t he proposer side . I 've found t hat t he buil t environment requir es a lot of thought . I t is very clear to see some projects wher e t he a r chitects and devel opers have put time and investment into their design. I have a keen interest in reviewing these and aiding i n the sustainabl e and aesthetic growth of Palo Alto . Lastly, I moved to Pal o Al to when I was 13 , went to h igh school her e , a nd have witnessed its growth since 2001 . The house I l ive in is an Eich ler i n t he Greendell neighborhood. osma Dossani Thompson Architectural Review Board Application 2 of 5 Architectural Review Board Application 3 of 5 2. Please describe an issue that recently came before the Board that is of particular interest toyou and describe why you are interested in it. If you have never been to a Board meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Architectural Review Board achieve, and why? How would you suggest accomplishing this? DocuSign Envelope ID: 13F817D5-0803-4AC6-86AC-05901F9C1DB4                                                                                                                                                                                                                                                                                                               Architectural Review Board Application 4 of 5 4. Please identify a project or projects that you find to be examples of good architecture, and explain why. You may attach samples, identify project addresses, or provide links. If you attach samples, Staff may request that you bring hard copy print outs to the interviews. 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Zoning Code El Camino Real Design Guidelines El Camino Real Master Plan Study and Appendices Area Plans such as the South of Forest Avenue (SOFA) I and II Plans California Environmental Quality Act Permit Streamline Act Density Bonus Law Secretary of the Standards DocuSign Envelope ID: 13F817D5-0803-4AC6-86AC-05901F9C1DB4                                                                                                                 DocuSign Envelope ID: 13F81705-0803-4AC6-86AC-05901F9C1DB4 Consent to Publjsb Personal lnformatjon on the Cjty of Palo Alto Websjte California Government Code Section 6254.21 states, in part, "No state or local agency shall post the borne address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." This consent form will not be redacted and will be attached to the Application and posted to the City's website. The fu ll code can be read here: LINK Read the code, and check only ONE option below: x I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am providing the fo llowing alternate information and request that they use the following contact information instead. __ Home / __ Office Phone:-------------------------- The phone number I address can be non-public and different than the address collected on page one. r-;::DoeuSig""d by: ~S<IN-~SS-.M' "t'¥.ON<'?SO"' Signature: esEooscE1eo94os ... Date: 9/18/2017 (Optional) Additional Attachmentlsl If you would li ke to submit a resume, work sample, etc. along with your Application, Check this box and click "Attach" to upload your document(s). osma Dossani Thompson Architectural Review Board Application 5 of 5 Applications due September 19, 2017 at 4:30 pm Historic Resources Board Personal Information -Note: The HRB regularly meets the second and fourth Thursdays of the month at 8:30 a.m. Name: ;\tiAf!..TIN SE?-~NST'71N Address: Do you have any relatives or members of your household who are employed by the City of Palo A~o are currently serving on the City Council, or who are Commissioners or Board Members? {)¥es~ Are you available and committed to complete the term applied for? ~-No- California state law requires appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for?~ Excluding your principal residence, do you or your spouse own real property in Palo Alto?Q ~ How did you learn about the vacancy on the Historic Resources Board? ommunity Group Daily Post mail from City Clerk Bity Website alo Alto Weekly Flyer Other: _______________________________ _ List relevant education, training, experience, certificates of training, licenses, or professional registration: Mr. Bernstein obtained his Bachelor of Architecture degree from ·California Polytechnic State University, San Luis Obispo. Martin has also lived in Italy, where he has studied the Italian and European traditions. He _is well versed in styles ranging from historical to contemporary. Martin has been active in Bay Area home design since 1984, and is familiar with the unique character of various neighborhoods, as well as local building regulations. Sti :8 WV BI d3S LI 381.:1.:!0 S.}(~31J kLl:J V'J 'OllV 01\id ~O ),lfJ Page 1 Historic Resources Board Employment Present or Last Employer: Martin Bernstein Architect Occupation: Architect Describe your involvement in community activities, volunteer and civic organizations: . ~ . President, Los Altos Hills Historical Society, Los Altos Hills, CA, USA, and served as President, Palo Alto Stanford Heritage, Palo Alto, CA, USA. Martin's Architectural Travel Drawings have been exhibited in San Francisco, CA, USA and Santa Clara, CA, USA. He currently leads architectural walking tours in Pacific Heights, San Francisco, CA, USA and the Professorvllle National Historic District and Downtown Palo Alto, Palo Alto, CA, USA. Martin provides architectural freehand drawing · instruction and cover art drawing services for Mills College Cottage Tours, Palo Alto, CA, USA. Chair Professorville Design Guidelines Committee. . ... .: _____ 1. What is it about the Historic Resources Board that is compatible with your experience. and of specific interest to you, and why? Membership on the HRB provides an opportunity to assist in educating the public about the cultural value of historic preservation. Being a fair judge when balancing the concerns of historic preservation with the needs of contemporary life-style needs is an important aspect of a Board Member. My practical experience includes restoring and remodeling 20 historic structures. Page 2 Historic Resources Board ' MA--R..TIN &E..~STEIN . 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. If you have never been to a Board meeting you can view an archive here: LINK. A discussion that explored balancing the requirements of the Secretary of Interior Standards for Rehabilitation with the intentions of individual property owners. 3. If appointed, what specific goals would you like ~o see the Historic Resources Board achieve, and why? How would you suggest accomplishing this? I would like the Board to be an approachable resource that provides public education about historic preservation. A suggestion to accomplish this includes inviting school-age children to attend a HRB Public Hearing: Page 3 Historic Resources Board MA--fl Tl N B-E:.JQ....N S Tc/ N ------------------------------------~--4. Please identify a project or projects that you find to be examples of good historic architecture, and explain why. You may attach samples, identify project addresses, or provide links. If you attach samples, staff may request that you bring hard copy print outs to the interviews. Several homes in Professorville that conform with the Secretary of Interior Standards for Rehabilitation. 5. Historic Resources Board Members work with the documents listed below. lfyou·have experience with any of these documents, please describe that experience. Experience with these documents is not required 'for selection. Palo Alto Comprehensive Plan Land Use Element LINK Palo Alto Municipal Code Chapter 16.49 LINK Secretary of the Interiors Standards for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings~ Califomia Environmental Quality Act LINK I have experience with all of these documents. Comprehensive Plan: I contributed comments to the City Council during the Plan's development. Municipal Code: I utilized the Code when analyzing proposed projects. SISR: I utilized the SISR when analyz.ing proposed projects. CEQA: I applied the CEQA when analyzing proposed projects. Page4 Historic Resources Board Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, "No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City's website. The full code can be read here: LINK ~d the code, and check only ONE option below: ,V I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. J have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR ~II Phone: ~ 5-..0 ~ UHome ,Office Phone: E-mail: s;gnatu'e~~ Date: /5$£P2/)JT- Page 5 Historic Resources Board Historic Resources Board Application 1 of 5 Personal Information Note: The HRB regularly meets the second and fourth Thursdays of the month at 8:30 a.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci Conflict of Interest Code require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you own or your spouse real property in Palo Alto?___Yes ____ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: 2FD12363-467C-44B8-BC68-6930FC6DCB37  %WLXSR%GI4EPS%PXS GHEVPMRK$WFGKPSFEPRIX  'EVP(EVPMRK )RKMRIIV[MXLQER]]IEVWSJI\TIVMIRGIMRPSGEPTVSNIGXW*MVWX[MXL &IGLXIP'SVTJSV]IEVW-LEZI[SVOIH[MXL&MSXIGLPSGEPP]1] JEQMP]LMWXSV]LEWFIIRMRXLIFE]EVIEWMRGI-LEZIPMZIHMR 6IH[SSH'MX]ERH4EPS%PXSJSVSZIV]IEVW-EQEWXYHIRXSJPSGEP LMWXSV]+VERHJEXLIV[EWEX'EQT*VIIQSRXEX144%FSVHIVRIEV7XERJSVH 7LSTTMRKGIRXIV+VIEX%YRX[EWE7XERJSVH9FIRMJEGXSV Local architects I have know and worked with include: Barry Nathan (retired), Jon Petterson of DGA / previous Quasar Eng. Services of Menlo Park ( affiliated with Anna Eshoo) and others. Historic Resources Board Application 2 of 5 Employment Present or Last Employer: Occupation: 1. What is it about the Historic Resources Board that is compatible with your experience and of specific interest to you, and why? DocuSign Envelope ID: 2FD12363-467C-44B8-BC68-6930FC6DCB37 4VSNIGX)RKMRIIV +IRIRXIGL Describe your involvement in community activities, volunteer and civic organizations: 1ER]0SGEPGLEVMXMIWWYGLEWXLILSQIPIWWWLIPXIVRIEV)QFEVGEHIVS 7LSTTMRKGXV;SVOIH[MXL1IRPS4EVO,MWXSVMGEPWSGMIX],EZI[SVOIH [MXL7XERJSVH'PSXLIWHSREXMSRHVMZIW,EZIORS[RQSVIXLERSRI4% 1E]SV7MIVVE'PYFQIQFIV[LSSTIVEXIWEPSGEPGEFMR. The former Mayor of Palo Alto was hired by my wife at HP, a Finance Director at HP. She has been with HP for 37 years. 7IIEFSZIGSQQIRXW Historic Resources Board Application 3 of 5 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. If you have never been to a Board meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Historic Resources Board achieve, and why? How would you suggest accomplishing this? DocuSign Envelope ID: 2FD12363-467C-44B8-BC68-6930FC6DCB37 %WETIVWSRORS[PIHKEFPISJPSGEPLMWXSVMGFYMPHMRKW-[SYPHGSRXMRYI XLI[SVOERHKSEPWXLMWFSEVHLEWEGGSQTPMWLIH-RZSPZIQIRXMRPSGEP TVSNIGXWTVSGIWW %WETIVWSRORS[PIHKEFPISJPSGEPLMWXSVMGFYMPHMRKWTVIWIVZEXMSRMW MQTSVXERXXSQI-LEZIEXXIRHIHEQIIXMRK Historic Resources Board Application 4 of 5 4. Please identify a project or projects that you find to be examples of good historic architecture, and explain why. You may attach samples, identify project addresses, or provide links. If you attach samples, Staff may request that you bring hard copy print outs to the interviews. 5. Historic Resources Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Land Use Element Palo Alto Municipal Code Chapter 16.49 Secretary of the Interiors Standards for: Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings California Environmental Quality Act DocuSign Envelope ID: 2FD12363-467C-44B8-BC68-6930FC6DCB37 'EPMJSVRME)RZMVSRQIRXEP%GX 8LIHS[RXS[RLMWXSVMGFYMPHMRKW7XERJSVH9RMZIVWMX]QER]WXVYGXYVIW 7MIVVE'PYFLMWXSVMG[SVO Historic Resources Board Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ The phone number / address can be non­public and different than the address collected on page one. (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 2FD12363-467C-44B8-BC68-6930FC6DCB37 Carl Darling Senior Engineer- Project Engineer 650-804-6263 Cell cdarling@sbcglobal.net Page 1 SKILLS: •MechanicalEngineering •ProjectManagement •DocumentControlManagement •BuildingAutomationsystems BAS •GMP Equipmentselection •Facilities systemsengineering •Equipment Startup services •Commissioning &Qualification •System SOPDevelopment •EnergyManagement •CAD systemsdevelopment •GXP LaboratorySystems •GMP documentManagement •Process ControlSystems •GMPLaboratories EDUCATION: San Jose State University Industrial Technology BS College San Mateo PROFESSIONAL AFFILIATION: ISPE Bay Area chapter ASME -PMP Qualifications •Fifteen years of Project Management experience •Over twenty-five years of Project Engineering experience •Twenty years of Facility Engineering- Facilities Maintenance Management- •Twenty years of manufacturing-Labs- HI Technology- Process Systems- Clean Utilities Summary of Capabilities Process Design- Engineering design drawings, calculations, system design descriptions, and process flow diagrams. Reviewed Engineering specifications, Engineering drawings, and equipment data sheets. Developed user requirement specifications and bid tabulation for equipment vendor selection. Develop and operate systems to complete qualification. BAS Building Automated System Control; Integrated Engineering Lifecycle Applications, including CAD software. Process Control Systems Automation Engineering. Document Control - Supervision. Facility Engineering- Design; installation; start up and commissioning of GMP manufacturing systems including product transfer, CIP and SIP, chromatography, sterilizers, WFI stills, clean and plant steam, purified water, air and process gas systems. GXP laboratory systems engineering design, equipment selection, and Building Automation System control databases. Implemented Energy management projects to monitor plant operating expenses. Project Management- Overall project management including cost estimation, risk analysis, scheduling, resources allocation, defining GMP scope, and sub-contractor management. Construction Management. Developed project plans with plant operations management for corporate expenditures approvals. Project budget and cost control management of sub-contractors. GMP and Safety reviews for projects in coordination with Health and Safety GMP Validation / Qualification - Develop and implement GMP controlled validation documentation. Provide validation and engineering qualification for equipment systems. Change controls writing execution of protocols for Installation, Operation and Performance Qualification. Facility control database development. Commissioning and Start Up Services- Lead for projects for equipment systems commissioning and start up at Genentech, Novartis, Bayer, and Intarcia Therapeutic. Completed factory and site acceptance testing. Develop and implement Standard Operating and Maintenance Procedures. Control systems commissioning. Work History 2015F-2017J Proj. Mgr. Senior Engineer Genentech Corp. -Kelly consulting 2013-2014 Senior Engineer FS Automation- Pharrmatech Assoc.2004-2013 Proj. Mgr. Senior Engineer Hyde Engineering-Novar/Bayer/Gne 2003-2004 Senior Engineer Genentech Corp. VV. 2002-2003 Senior Engineer Quasar Engineering Services 1982-2002 Eng. Group Supervisor Bechtel Corporation Companies NASA Ames Center; Genentech SSF and Vacaville:,Bayer Healthcare, Baxter Healthcare, Chiron; Novartis Emeryville, Vacaville, SC; Pfizer, Alza- Intarcia Therapeutic; Cell Genesys; Inhale Therapeutic; and Gilead Sciences Carl Darling Senior Engineer- Project Engineer 650-804-6263 Cell cdarling@sbcglobal.net Page 2 Project Experience Genentech - S. San Francisco and Vacaville, CA (2015-2017, 2012-2013, 2003-2004 ) •Process and Process Engineering Department. Performed as staff Project Manager for new equipmentspecification, scheduling, fabrication, and qualification testing for manufacturing. •Performed Project Management and Facility Engineering for Genentech organizations •Genentech staff Subject Matter Expert for Process Utilities systems. Managed Mechanical and ElectricalContractors and Architects for new building expansion projects. •Performed engineering functions for GMP manufacturing and central yard utility systems modification projects.Projects included Clean Room Air Systems, Bio waste neutralization, Clean Steam, Water and Chemical systems.Developed specifications, and vendor selection for Genentech equipment procurement. Directed contractors •Project Management training in Roche corporate guidelines and master specifications for project development Chiron, Novartis, Bayer—Emeryville, CA. (2004-2009/ 2011) (2013- 2014 at Novartis SC) •Provided Project Management and plant engineering services reporting to the Bayer, Novartis and Chiron PMDirectors. Facility Engineering, and Manufacturing Operations support departments •Leader of startup and commissioning of a $22M Novartis product purification facility expansion project involvingnew or modified systems at Vacaville manufacturing facility •Commissioned and Validated new GMP systems at Intarcia including: RO/DI Water, WFI Still and distributionsystem, Sterilizer, Glasswasher, Clean Steam, CIP systems, Chiller, HVAC, and BAS •Project Manager and Engineer at Novartis Vacaville on engineering, modifying, & startup of operating systems •Developed equipment systems User Requirement Specifications, Risk Analysis, Design Qualification, TraceabilityMatrix, Factory & Site Acceptance Testing, IOQ and PQ test documents. Quality Management Organization •Managed Bayer team engineers and construction contractors to complete several major projects. Responsible forproject execution and costs including equipment specification, procurement, and GMP and Safety reviews. Bayerachievement recognition for energy savings projects. •Novartis Emeryville Laboratory systems. Project Engineer- directed contractors for project construction.Responsible for Novartis Building Automation Systems working with Siemens Corp. Development andimplementation of Energy Management programs. Intarcia Therapeutic - Hayward Ca. (2009-2011) •New GMP manufacturing facility for all operating systems; design specification- construction approval, Startup-Site Acceptance Testing, Installation, operating and performance qualification Cell Genesys – Hayward, CA (2002-2003) •Cell Genesys, Hayward- Construction management with contractors and client operations groups. Performedstartup-engineering support for manufacturing for a new manufacturing facility. •Utility and process systems design engineering. HVAC systems detail design. Building Automation systems designand operation. Developed P &IDs and Air system PFDs. Bechtel Corp. - San Francisco, CA (1983-2000) •Engineering Group Supervisor: working with corporate business line project directors developing facilityengineering plans, schedules, and cost definition requirements. •Lead for plant design development and project coordination with specialist engineers, and project partnerarchitects. Projects involved process equipment selection, Mechanical systems design, engineering, andconstruction management coordination with contractors. NASA Ames Center Facility Eng, doc control •Completed major Space System and Industrial projects with the corporate engineering department. •Project team lead development with client customers, sub-contractors, and equipment system vendors •Biotech Projects business line including / Amgen Thousand Oaks, Genentech, Inhale Therapeutic. Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Historic Resources Board that is compatible with your experience and of specific interest to you, and why? 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. If you have never been to a Board meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Historic Resources Board achieve, and why? How would you suggest accomplishing this? 4. Please identify a project or projects that you find to be examples of good historic architecture, and explain why. You may attach samples, identify project addresses, or provide links. If you attach samples, Staff may request that you bring hard copy print outs to the interviews. 5. Historic Resources Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Land Use Element Palo Alto Municipal Code Chapter 16.49 Secretary of the Interiors Standards for: Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings California Environmental Quality Act Consent to Publish Personal Information on the City of Palo Alto Website (Optional) Additional Attachment(s) Valerie M. Driscoll Objective: To work as Historical Review Board volunteer. Volunteering Experience: Healthcare-Breathe California, e.g. (American Lung Association) 501 C3: Teaching, database management, article writing, general office and internet, some marketing consulting regarding advertising, phone.s and accounts updating, processing. Psychology/Sociology-Counseling Internship with Agency: ACT, San Jose: 2009-2010 Politics-Campaign Support to David Cortese, Santa Clara Supervisor: 2010-2011 Asked to run for office while volunteering with Alz.a Corporation/Voter Reg.: 2008-2009 Santa Clara County Recreation/Transportation: Dept. Land and Water Preservation; Public Meetings: Transportation; Meetings: League of Women Voters: 2008-2009- Hobby. Investigations-Atlas Investigations, 888 N. 1st st., San Jose, CA: Skip Traces and Background Checks; Filing: 12/2010-2011 Telecommuting pit. (I relocated to a new, better city of opportunities). Frank Estrella is listed online, moved from 1795 N. 1st, San Jose. Safety and Emergency Preparedness-Neighborhoods-City of Palo Alto, CA: 2014 to present. Asked if wanted to serve with City Hall on the City Council, Historical Review Board. Better location moved to. (Service, in addition to education and career pursuit, as a resident). Educated about facilities codes and standards for safety, fire, etc. Offered Facilities position. Seeking similar position, as offered position with City of San Ramone on Council, paid, however, we had just campaigned David Cortese into office with concerns regarding misappropriations since I had been trained in security issues concerns and investigation. Was told recently I would do well as FBI proftler by Chief of Internal Affairs,,San Jose. I prefer to work with the City and have that as an option in volunteering, as is more suitable to my interests and current experience as well as preferences. I had many meetings with City Hall and like the Council and their style. I have also completed studies in Real Estate. Work Experience: American Oil Transport Company, Santa Clara, CA: 1996-2003: Accountant Auditor, AIP, AIR database files, with auditing, checking year-to-date totals, and bookkeeping office administration performed. Education was sought fulltime as well as greater opportunity to find a company with a more defined succession plan and a possible future. Government Re-legislation changed the status of the company and this opportunity. A change in career was considered at this time of recession. Healthcare, Oil industry, Bio Tech, and Non-profit 501 C3, as well Apartment complex admin. Assistant-(Strong literacy in Microsoft Word from 2003-2007 versions); Work as a p/t tech. with Comp. USA, built computer systems with Stanford University Engineers: Hardware/software- 1992; Windows XP and Windows7; Explorer 9; QuickBooks and Peachtree software; Programming and Networks skills, html, Java; Quality Control in computers manufacturing; I.T. Database Mgmt; DOS Trained; Perl, C++; PeopleSoft, H.R. DocuSign Envelope ID: 6781C582-9B93-4477-875C-217B3513F1EF Personal Information -Note: The HRB regularly meets the second and fourth Thursdays of the month at 8:30 a.m. Addr CellPho ---------------------- Home I _x_ Office Ph E-........ ._____~~~~~~~~~~~~~~ Are you a Palo Alto Resident? _x_ Yes __ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Yes_X_No Are you available and committed to complete the term applied for? _x_ Yes __ No California state law and the City's Conflict of Interest Code LINK require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? __ Yes _x_ No Excluding your principal residence, do you own or your spouse real property in Palo Alto?_Yes _x_ No How did you learn about this vacancy? __ Community Group _x_ Email from City Clerk __ Palo Alto Weekly __ Daily Post __ City Website __ Flyer Other: ________________________________ _ List relevant education, training, experience, certificates of training, licenses, or professional registration: Masters degree i n Education, Stanford University, Ph.D. in Psychology, Stanford University Rita French Historic Resources Board Application 1of5 DocuSign Envelope ID: 6781C582-9B93-4477-875C-217B3513F1EF Employment Present or Last Employer: _s_e_l_f _________________________ _ Occupation: Psychol og ist Describe your involvement in community activities, volunteer and civic organizations: Founding member of Canopy, Trees for Pal o Al to, Current board member, Pal o Al to University, former board member Ch i l dren's Health Council , current member Woman's Club of Pal o Al to. 1. What is it about the Historic Resources Board that is compatible with your experience and of specific interest to you, and why? Have a sen se of bei ng hel pful to organ izati ons t h at wish to preserve val ue for peopl e to contin ue to l earn from and c h erish. Rita French Historic Resources Board Application 2 of 5 Historic Resources Board Application 3 of 5 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. If you have never been to a Board meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Historic Resources Board achieve, and why? How would you suggest accomplishing this? DocuSign Envelope ID: 6781C582-9B93-4477-875C-217B3513F1EF Support policies that preserve and enhance the variety of architectural styles in Palo Alto. Just as the trees make Palo Alto special, so do the buildings and homes. Make educational programs accessible to all Palo Altans. Local issues that help people of the city improve their experiences. e.g., my grandchildren got interested in manual typewriters due to the exhibit at the History Museum. The 8 year old boy does his homework on a manual typewriter we got for him after the experience at the exhibit.   Historic Resources Board Application 4 of 5 4. Please identify a project or projects that you find to be examples of good historic architecture, and explain why. You may attach samples, identify project addresses, or provide links. If you attach samples, Staff may request that you bring hard copy print outs to the interviews. 5. Historic Resources Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Land Use Element Palo Alto Municipal Code Chapter 16.49 Secretary of the Interiors Standards for: Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings California Environmental Quality Act DocuSign Envelope ID: 6781C582-9B93-4477-875C-217B3513F1EF   I would be a newbie, but can learn. The Gamble Garden and the beautiful Post Office on Hamilton immediately come to mind. What wonderful spaces with such rich history! DocuSign Envelope ID: 6781C582-9B93-4477-875C-217B3513F1EF Consent to Pyb!isb Personal Information on the Cjty of Palo Alto Websjte California Government Code Section 6254.21 states, in part, "No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." This consent form will not be redacted and will be attached to the Application and posted to the City's website. The fu ll code can be read here: LINK Read the code, and check only ONE option below: I give permission for the City of Pa lo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Pa lo Alto redact my home address, phone numbers, and email address from the attached Board and Comm ission Application prior to posting to the City's website. I am providing the fo llowing alternate information and request that they use the following contact information instead. __ Home / _X_ Office Phone:-------------------------- E-mail: ----------------------------------~ The phone number I address can be non-public and different than the address collected on page one. (""; DocuSigned by: Signature: ~:4:= Date: 9/18/2017 (Optional) Additional Attachment(s) If yo u would like to submit a resume, work sample, etc. along with your Application, Check this box and click "Attach" to upload your document(s). Rita French Historic Resources Board Application 5 of 5 DocuSign Envelope ID: 35381DC8-DOFF-4E61-ADE1-105E5A630B8B Personal Information -Note: The HRB regularly meets the second and fourth Thursdays of the month at 8:30 a.m. Addr Cell Ph E- Are you a Palo Alto Resident? _x_ Yes __ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Yes_X_No Are you available and committed to complete the term applied for? _x_ Yes __ No California state law and the City's Conflict of Interest Code LINK require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? __ Yes _x_ No Excluding your principal residence, do you own or your spouse real property in Palo Alto?_Yes _x_ No How did you learn about this vacancy? __ Community Group __ Email from City Clerk __ Palo Alto Weekly Other: Friend __ Daily Post __ City Website __ Flyer List relevant education, training, experience, certificates of training, licenses, or professional registration: Education: UC Berkeley BS Architecture Licenses: California Architect License C10903, LEED Professional Experience: Architecture and Project Management for private and public agencies for over 40 years. Currently a Senior Project Manager and Architect for the City of San Mateo. Volunteer member of the Professorville Historic Preservation Committee 2011-2013 Gogo Heinrich Historic Resources Board Application 1of5 DocuSign Envelope ID: 35381DC8-DOFF-4E61-ADE1-105E5A630B8B Employment Present or Last Employer: _c_i_t~y,__o_f_S_a_n_M_a_t_e_o ___________________ _ Occupation: Senior Proj ect Manager and Arch itect Describe your involvement in community activities, volunteer and civic organizations: Girl Scout Leader 1995-2007 PTA Member 1994-2007 Penin sul a Youth Orch estra Board Member 2001-2006 Professorvil le Histori c Preservation Committee member 2011-2013 CERT (Citizen s Emergency Response Team) 2017 1. What is it about the Historic Resources Board that is compatible with your experience and of specific interest to you, and why? As an archi tect, I have been involved not onl y in design but in assessmen t of buildings and sit es for historic preservat ion. It will be ben efici a l t o the Ci ty t o have a kn owl edgeabl e person who can distin guish bet ween a building t h a t is trul y h i storical versus a building that i s s i mply "o l d ". Gogo Hei nri ch Historic Resources Board Application 2 of 5 Historic Resources Board Application 3 of 5 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. If you have never been to a Board meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Historic Resources Board achieve, and why? How would you suggest accomplishing this? DocuSign Envelope ID: 35381DC8-D0FF-4E61-ADE1-1D5E5A630B8B The issue that became of interest to me were the guidelines that were drafted for the Professorville Historic Preservation District. Having been a committee member for the draft brought to light the need for consistency with the City's zoning and building codes, as well as the need to have community involvement in the processes. Goals: achievable preservation in line with the City's guidelines, rules and regulations, AND cost effective ways for the citizens to meet the goals; adoption of preservation guidelines for neighborhoods (not just isolated projects) with community input. In my experience the voices of the community, City government, boards and commissions are critical to the success of any project, whether it be a site, building, or process.   Historic Resources Board Application 4 of 5 4. Please identify a project or projects that you find to be examples of good historic architecture, and explain why. You may attach samples, identify project addresses, or provide links. If you attach samples, Staff may request that you bring hard copy print outs to the interviews. 5. Historic Resources Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Land Use Element Palo Alto Municipal Code Chapter 16.49 Secretary of the Interiors Standards for: Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings California Environmental Quality Act DocuSign Envelope ID: 35381DC8-D0FF-4E61-ADE1-1D5E5A630B8B   Stanford Theater - a prime example of restoration with the original intended use MacArthur Park - a good example of adaptive re-use for an historic building Gamble Gardens House 1431 Waverley Street Any building designed by Birge Clark Mid-Century Modern - Eichler houses I had experience with the first three documents when we were drafting the Professorville Historic Preservation Guidelines. I also have experience with the Secretary of the Interior Standards and CEQA - these documents are used and referenced in my current work scope at the City of San Mateo. DocuSign Envelope ID: 35381DC8-DOFF-4E61-ADE1-105E5A630B8B Consent to Pyb!isb Personal Information on the Cjty of Palo Alto Websjte California Government Code Section 6254.21 states, in part, "No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." This consent form will not be redacted and will be attached to the Application and posted to the City's website. The fu ll code can be read here: LINK Read the code, and check only ONE option below: x I give permission for the City of Pa lo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Pa lo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am providing the following alternate information and request that they use the following contact information instead. __ Home/ _X_ Office Phone:-------------------------- E-mail: ----------------------------------~ The phone number I address can be non-public and different than the address collected on page one. GDocuSigned by: c;. °iJO l{e,-,.n c;(.. Signature: A6722FF79C3C4E9 ... Date: 9/17 /2017 (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your Application, Check this box and click "Attach" to upload your document(s). Gogo Hei nri ch Historic Resources Board Application 5 of 5 n1sronc Kesources ljoara Personal Information -Note: The HRB regularly meets the second and fourlh Thursdays of the month at 8:30 a.m. Name: /fa:>~~ f<· ,t'p fl~ Address: E-mail: Are you a Palo Alto Resident? ~Yes Do you have any relatives or members of your household who are employed by the City of Palo Alto, ~o are currently serving on the City Council, or who are Commissioners or Board Members? Q Yes 8-~ Are you available and committed to complete the term applied for? & Yes Q No ~ California state law requires appointed. board and commission members to file a detailed disclosur~f their financial interests, Fair Political Practices Commission, Conflict of Interest, Fonn 700. Do you or your spouse have an investment In, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ()ves~o Excluding your principal residence, do YC!U or your spouse own real property in Palo Alto$'!'esQ No How did you learn about the vacancy on the Historic Resources Board? §ommunity Group §aily Post mail from City Clerk ity Website ala Alto Weekly Iyer Other: t/AVlf fq171£)V II . Jt8 J;J 111fi!l @ft<. 4/IVC.-~ / IJtf}Ji · List relevant education, training, experience, certificates of training, licenses, or professional registration: -6t24+DV!n'i3 ~ C:::.l/f7~~l-8Y Ff}6)f-7~ool-,..... .-v·t?P P/2-~bo /i/ 77 "J J:1tfL '7 ... P*!UH5 if'/ /f/ZC-1.f 11~0rzG · -U!PP.J{~fJ -P~fl.-7WE1'lJtt--J:f:1UH-J7J!=t...-~t>!ZJE YJ~ht :3 Jt/ PA ltJ2dfi · / ;,.1 c..isv~ 1tf2.~11-rret--r J7'-J 117 37 , -~?:fl">1l?f7EiEJ /t]l)1J JkliJ0'07 tt:>N "ToV !/)}fllPV~ J.f'J-7-rDIZIG. HPm F~ lt:!Vo k c;a-p;_.e ~ ~Jz.15 °B'J.-.o& ~ · ,...-c,UR.-f2~fvl ;_ y WtXZl<Jrvb W l'f H ff1pJV/ ~.+ /TlZI ht,;+ AT tP?'Z--l?P-Yfl1VT ?/!),~/ w Ct:z.Jff!T/3 2.--1 l/ltv6 7P¥E IA/ J#r.1-)f,-r If C ~i/Fj2. it-f ~ ext 11) JV tir ~Jt ")l!it11P"tsl1f. iJll[J JV PLOt;:e, /J117T JVG fi1£h'JJ?O'G°).-t;t7 ffrt?O VPO>'\ICO ~tu Jq'i8 - Page 1 Historic Resources Board cmp1oymem fJ:iP £111 PP.tP1jpt7 Present or Last Employer: //j(JJ/pji,,. .... j(.tiff'C-~ )( ~ J-n;;t::f' ~ / //lZ> • Occupation: Describe your Involvement In community activities, volunteer and civic organizations: / /1,I(1 '1 111~ t?;:f!Z tJP (//7"YJt 11tr1' ~ 1P f %/Ji//IP if AbJ7 p(l/f? f't>P., ll?lf ~ 1';1;;' Jfl;::-?lJ ?tl~ Ptfvf/f}lf'ljJ?lf/ /PPJl-ii?JIVC..'1 / ~n1/111Jt Jd 7P /<.p}/t?;fU/ 17/2.Pr~G~V/µ~ tf,{/J lllf j,,,/fV !?? ,_ /llral r/Jl1 JYf~ll t#Utr)11~ 1. What Is it about the Historic Resources Board that Is compatible with your experience and of specific Interest to you, and why? ./ /flJ 11 711/op/Vf ~ PtPPP~~-N 1 t--·Pn 117&~--n-r~iz /)( ?!Jfylt.t;=t..-Jr t5fll ~ Pk?TO~ PP k7?-rt?a;t,, ~~ ? N ~()f;;q~~ / k~ Pri/ il:P-Vlf~/ :;: JN!PC: JtJ/)(2.P,lfl? ~ ui.Zfz:::np-t;t: ~IP pf< Pf?Jl//t l?J Jrv PA ~ 11/P Ii rz-17 uVfL~ JE.,..rf l/ J1; /JfJ/C Jf\/ bl Jtl J T,~ JJ1p)VJ t,;lj kll-1 fJ1)f 117 L, t l/IJV/;;, 5 Ph t If f hi 7;r/2 lfTTJ? ff~ m;JVJ// kT tP'7Z l}P,'j/ft;?T-JUti !WFJJ!<, $77-7rr/3V ltt1V k!JrJJ3-D k")M?p/ftBvTW ·~ /1!YYYJp } JtJ J q r ~ - Page2 Historic Resources Board 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. If you have never been to a Board meeting you can view an archived video from the Mldpen Media Center: LINK. y '}t)frJ,.f] j,,-J/.{t ID 7l£ Tf/'~ rrt~~lG.. Jt12.114j 'J?UJi-rJWb, NJ' ttv 1'°#17. lPl?T 1'-JrNKJ, 10 /2.~Htr!?rv J>rrvo ;p_p ~c: Jr lJ?{}@l6 J4tl?PTl/V4 ~?:V7C12 7v ~/Z-. ~ 11-W /tt?ToP..y PP IH-"J.; '9v1 L,,J;J;t-ltq A::/VO It P/2.P7/lQf l#krlt . Pt~(/v-r "11-rf" ~ v11-flbl501ri>6 J,.p~r ~tr,,;v & , 3. If appointed, what specific goals would you like to see the Historic Resources Board achieve, and why? How would you suggest accomplishing this? f,vp kt-Jt/A'i ~ [l)a::;J ~~p I JV 'P12.P Vt ,JJf fl q I fV-rt?P:-mft'T/P.fV IP~ PU~~/(/ ~t?Ur t::>V'f:l,_C;;,;t>)Jcl,~ fr~ 'il!P-7n!Ptr1!-5 Of'/~ trl?TO[Z.JL '[Z-'13-~~c.E~ 17.l>fl-P. 'f:::>. T~ R~vectv\ 'Fr'Pt:JJ/r,t;tv/Jf?"6ut1ty VJ1.V~~ WJl-L IP!3" rr t;Ju >*PJ-.P /o lt»7~ PP--P--iJc,~ Page3 Historic Resour.ces Board 4. Please identify a project or projects that you find to be examples of good historic architecture and explain why. You may attach samples, identify project addresses, or provide links. If you ' attach samples, Staff may request that you bring hard copy print outs to the interviews. 1J?lf flf{,l? Jiff~ -Jpfl.71) J/Ul/~t,&!fl JJll J2.F"PVR17l?J..rltvbi /fl/ R J,,.~ fVUM15t:nz-~ /,IJff JJi{Z/ t:-?{J2..l)V\V~ JP PJ/U? ,Al-:7b'" ~ 1 V~'f11/~tPiPV~ 'f]p~JtV-7-if /r'Z.v ~£J!t>Jt-DIJVG/7 JT'P-.P 'Alf!HI f3etft)t!:i V1'lf0 Pl/i,~~l >i1E I 'fl/7/~.;; J("_kl/6' -PIJ!PV A;. }fjf,@ Y}#MBffR ?P ~Jl6t, 'F Prill/~ /bt1J~JI~ PIZ:ll/J.v/;6~ W /:t!J/~ att/1'°0-Jil7Vftf fYl1j 1fflj?.?6J-rT~ IP Clr~Jt t/p--r~~~ tte:r]JR 1015/;W fn'lfz>{Zlo ?\12-0~c::~ , 5. Historic Resources Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Land Use Element LINK Palo Alto Municipal Code Chapter 16.49 LINK Secretary of the Interiors Standards for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings LINK California En~ironmental Quality Act LINK t)wi I~ jetrr2~ 1: JtJ;V/5 JtJrV 10 11/(J{J.Jl U/r/t-1' k~nt/Af7( f7P IA"/f' k@WE tJ~zJ IMt?rST.::S , /t<l¢ ~ 1?J ?PJV/TZ-T ~r"t3t7 T;:rY ·~11 tfinf P1'1t"Jl) lttr?J Tµ-& Vl1v!Vf vt~~z., ~pi:; . k1!3 ft/tvC E{P,1J /D ~13\.)(}!3// 51/CTJ~ bp l~ ~~ ~~Ltz~ 7Prry ~ J#~1W-7 7J'J/>rrV0PrP-t17- Page4 Historic Resources Board ·consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, "No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City's website. The full code can be read here: LINK ~d the code, and check only ONE option below: 1.,.2-I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code ·Section 6254.21 . I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. Q OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am providing the following alternate information and request that they use the following contact information instead. Address: 7~ l P,PJ/#t/t'Ot? /tVC 1 71.?t°'ff'E-/ P"Z-I ~II Phone: UHome ~ffice Phone: E-mail:~ p,1!--;,,P P' },.-'/ P, t14-'?t? p ~2-. G~J> -~!74'-~~t;l/ ~.,,PC' ~'7(7 ~ . / pglt;> - ~;/~ T/(/44r-z,·;.1(~4oL, c...~ Page5 Historic Resources Board Applications due September 19, 2017 at 4:30 pm Historic Resources Board Personal Information -Note: The HRB regularly meets the second and fourth Thursdays of the month at 8:30 a.m. N . Michael Makinen ~SYYOCF EAL9 ALTO. CA ame. LtRK S OFFICE Address: Cell Phone: -- Q Home 1Qoffice Phone: E-mail: Are you a Palo Alto Resident? Oves@No 17 SEP '8 PH 2: 29 Do you have any relatives or members of your household who are employed by the City 01.f>alo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members?U Yes @No Are you available and committed to complete the term applied for?® Yes Q No California state law requires appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? _Oves@No Excluding your principal residence, do you or your spouse own real property in Palo Alto?Qves@ No How did you learn about the vacancy on the Historic Resources Board? _ Community Group _ Email from City Clerk _ Palo Alto Weekly _Daily Post _City Website _Flyer Other: I currently serve on the Historic Resources Board List relevant education, training, experience, certificates of training, licenses, or professional registration: Educataion: BSME and MSME. I am currently a historic preservation consultant for NASA, Ames Research Center at Moffettt Field. I maintain an office at NASA Ames for my historic consultant role. Prior to my retirement from NASA, I was Chief of the Facilities Planning Office and also the NASA -Ames federal historic preservation officer. I was responsible for all aspects of historic preservation at NASA Ames and the Moffet Field National Historic District, including coordination and reporting to the State Historic Preservation Office (SHPO) and the national Advistory Council on Historic preservation. My responsibilities included approximately 50 historic bulidings, historic districts and landmarks. My experience includes adaptive re-use of historic properties. out leasing of historic buildings and structures, creating re-use guidelines for historic buildings, writing memorandums of agreement between NASA and the State Office of Historic Preservation for the adaptive reuse,f treatment and out leasing of historic properties and coordination with other government agencies including the SHPO, the Advisory Council, the US Army and the US Navy .. I was also a member of the NASA -Ames Research Center Architectural Review Board. I have attended over 50 professional training sessions and seminars on various aspects of historic preservation. Page 1 Historic Resources Board Employment NASA Ames Research Center, Moffett Field, CA Present or Last Employer: occupation: Federal Historic Preservation Officer & Chief Facilities Planning Office Describe your Involvement in community activities, volunteer and civic organizations: For several years. I have been an active participant in the Restoration Advisory Board (RAB), a citizens advisory group that reviews actions and plans proposed by the US Navy for the evnironmental remidation and clean-up of the former US Naval Air Station at Mofffettt Field. The RAB provides comments and critque of US Navy environmental proposals to eliminate environmental contamination and the restoration of the airship hangars at Moffett Field. I have also served as a member of the Palo Alto HRB since 1998. 1. What is it about the Historic Resources Board that Is compatible with your experience and of specific Interest to you and why? My experience as a federal Historic Preservation Officer at Moffett Field is directly compatible with the work and reviews that the HRB undertakes. Many of the same issues, including historic districts, adaptive re-use, character defining features, historic design guidelines and the use of the Secretary of the Interior Standards that appear in both the work of the HRB and the work at Moffett Field . My experience working with the state Office of Historic Preservation, the Advisory Council and the National Trust for Historic Preservation also relate directly to the work and reviews undertaken by the Palo Alto HRB. I am also the owner of a historic house in Palo Alto and I have restored several historic houses in the mid-west. Page2 Historic Resources Board 2. Please describe an issue that recently came before the Board that Is of particular interest to you and describe why you are interested in it. If you have never been to a Board meeting you can view an archived ¥1deo from_tbe Mldpen Media Center: LINK . A project came betore the HRB that mvolvect the potenUano affect the historic property known as McArthur Park (27 University Ave.) was of particular interest to me. This project was developed and matured by the developer and city planners before it finally came before the HRB for review in a study session. It was obvious from the start of the review that the proposed project had not considered any historic impacts to the city owned historic property, McArthur Park. I expressed my strong objections to the potential negative impacts that that this project would have to a history property that is on the National Register of Historic Places and the the city list of historic assets. The project was quietly dropped after the HRB voiced objections. 3. If appointed, what specific goals would you like to see the Historic Resources Board achieve, and why? How would you suggest accomplishing this? I would like to see the citizens of Palo Alto understand the value that historic preservation brings to the quality of life in our city. One tool that would help in showing that the city of Palo Alto stands in support of historic preservation would be strong endorsement by the city council of the Mills Act program. I would also like the HRB to support and develop the recognition of the properties and sites that formed the basis of the semi conductor industry I "silicon valley" in Palo Alto. The HRB also has an opportunity to develop a historic outreach by helping develop some of the education programs that will be used at the 2018 California Preseravation Conference annual meeting that is scheduled to be held in Palo Alto during the month of May 2018 Page3 Historic Resources Board 4. Please identify a project or projects that you find to be examples of good historic architecture, and explain why. You may attach samples, Identify project addresses, or provide links. If you attach samples, Staff may request that you bring hard copy print outs to the interviews. The rehabibtation project at 345 Forest Ave., the Lanning Chateau apartments, was reviewed by the HRB on June 5, 2013. The HRB was able to agree with the selected modification of the building that allowed for the commercial use on the ground floor while still preserving the historic character defining features of the building. Additional doors and windows were designed and installed that were compatible with the historic charcter of the building. The successful application of the Secretary of the Interiors Standards allowed modern adaptive usage while still mainataing historic integrity and character defing features of the building. 5. Historic Resources Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Land Use Element LINK Palo Alto Municipal Code Chapter 16.49 LINK Secretary of the Interiors Standards for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings LINK California Environmental Quality Act LINK As a long standing member of the Historic Resources Board, I have worked with all of the above documents. The documents most frequently used are the Secretary of the Inerior Standards (the Standards) and the California Environmental Quality Act (CEQA). I have taken several training sessions of the Secretary Standards and also CEQA. The HRB also references the PaloAlto Municipal Code for most of our reviews and the Comprehensice Plan Land Use Element for some of our reviews. Page4 Historic Resources Board Consent to Publish Personal Information on the Citv of Palo Alto Website California Government Code Section 6254.21 states, in part, "No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City's website. The full code can be read here: LINK ()d the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR @. I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am providing the following alternate information and request that they use the following contact information instead. Address: ~II Phone: UHome nffice Phone: E-mail: Mike4926@aol .com Signature: __ 7:1?_~ ___ .D_. _???._~-~---· _______ Date: 7' /1,?/17 Page 5 Historic Resources Board DocuSign Envelope ID: 37 AF03CB-E7C8-46A5-93FD-606A8C52858F Personal Information -Note: The HRB regularly meets the second and fourth Thursdays of the month at 8:30 a.m. Addr Cell Ph E- Are you a Palo Alto Resident? __ Yes _x_ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Yes_X_No Are you available and committed to complete the term applied for? _x_ Yes __ No California state law and the City's Conflict of Interest Code LINK require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? __ Yes _x_ No Excluding your principal residence, do you own or your spouse real property in Palo Alto?_Yes _x_ No How did you learn about this vacancy? __ Community Group __ Email from City Clerk __ Palo Alto Weekly Other: already serving on the board __ Daily Post __ City Website __ Flyer List relevant education, training, experience, certificates of training, licenses, or professional registration: Residential Designer Margaret Winmer Historic Resources Board Application 1of5 DocuSign Envelope ID: 37 AF03CB-E7C8-46A5-93FD-606A8C52858F Employment Present or Last Employer: _s_e_l_f_E_m....:p=--l _o.;:..y_e_d ____________________ _ Occupation: Residential Designer Describe your involvement in community activities, volunteer and civic organizations: Currentl y serving on t he HRB Previously have been a member of t he Junior League of Palo Alto, Mi d Penin sul a, Vol unteer for t he Stanford Jazz Workshop as well as the San Jose Jazz Festival . 1. What is it about the Historic Resources Board that is compatible with your experience and of specific interest to you, and why? My professi onal work as a Residentail Desinger. I have a l so worked on Historic resi dences and have presented to the board on several projects Margaret Winmer Historic Resources Board Application 2 of 5 Historic Resources Board Application 3 of 5 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. If you have never been to a Board meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Historic Resources Board achieve, and why? How would you suggest accomplishing this? DocuSign Envelope ID: 37AF03CB-E7C8-46A5-93FD-606A8C52858F   To continue to serve on the board and try to implement some of the projects that we have been working on.  Currently I am working on the Mills Act sub committee to try to reinstate this program to the local community. Historic Resources Board Application 4 of 5 4. Please identify a project or projects that you find to be examples of good historic architecture, and explain why. You may attach samples, identify project addresses, or provide links. If you attach samples, Staff may request that you bring hard copy print outs to the interviews. 5. Historic Resources Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Land Use Element Palo Alto Municipal Code Chapter 16.49 Secretary of the Interiors Standards for: Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings California Environmental Quality Act DocuSign Envelope ID: 37AF03CB-E7C8-46A5-93FD-606A8C52858F I admire the work of Birge Clark and especially like the Hamilton Avenue post office as well as the University Art building that has recently been restored. I think both of these buildings are examples of California Spanish Colonial and have been kept mostly in their original state. I think this style a part of Palo Alto's heritage, as well as the historic Ramona Street District and I think it should be carefully preserved.       I am familiar with the Comprehensive Plan and have an old copy of it. I also have copies of the other named documents and use them when reviewing projects that come before the board. DocuSign Envelope ID: 37 AF03CB-E7C8-46A5-93FD-606A8C52858F Consent to Pyb!isb Personal Information on the Cjtv of Palo Alto Websjte California Government Code Section 6254.21 states, in part, "No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." This consent form will not be redacted and will be attached to the Application and posted to the City's website. The fu ll code can be read here: LINK Read the code, and check only ONE option below: x I give permission for the City of Pa lo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Pa lo Alto redact my home address, phone numbers, and email address from the attached Board and Comm ission Application prior to posting to the City's website. I am providing the fo llowing alternate information and request that they use the following contact information instead. __ Home/ _X_ Office Phone:-------------------------- E-mail: ----------------------------------~ The phone number I address can be non-public and different than the address collected on page one. ~ DocuSigned by: Jtyy~ lOil\-\~U" Signature: 7E4FB01992BF•5B ... Date: 9/19/2017 (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your Application, Check this box and click "Attach" to upload your document(s). Margaret Winmer Historic Resources Board Application 5 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteerLQJ RU ZLWK civic organizations: Page 2 Planning & Transportation Commission Vintage Property Management, Inc. Managing Director Michael Alcheck I currently serve as Chair of the Palo Alto Planning and Transportation Commission. I have had the honor of serving on the Commission since 2012, alongside a total of 13 other Commissioners during my tenure. I am also active in ULI (the Urban Land Institute), particularly within the Young Leaders Group. ULI's mission is to provide leadership in the responsible use of land and in creating and sustaining thriving communities. This is achieved by providing pragmatic land use expertise and education to the public and private sector. I am an active participant in community improvement organizations such as Rebuilding Together SF and Oakland, which mobilize teams of volunteers to revitalize low income neighborhoods by repairing homes and renovating schools. I also am an active member of the Jewish Community Center of Palo Alto and have served on a few volunteer led steering commitees that oversee adult cultural outreach programming. DocuSign Envelope ID: AED05442-1A9E-4CCF-A4E2-39C484689598 1.What is it about the Planning and Transportation Commission that is compatible with your experience and of specific interest to you, and why? 2.Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archiveG YLGHR IURP WKH 0LGSHQ 0HGLD &HQWHU:LINK. Page 3 Planning & Transportation CommissionMichael Alcheck I developed a keen interest in the impacts land use planning decisions have in college. I pursued this interest in graduate school and ultimately in my career. Decisions related to development, growth, zoning and transportation are all of tremendous importance and serving as a commissioner is a significant responsibility that I believe I am well suited for. As an attorney with land use expertise, I am familiar with the legal framework of land use planning. I have experience understanding codes and ordinances and distinguishing between instances where the letter of the law leaves no room for interpretation on a matter and where the language is written in such a way as to permit discretion. I also appreciate that certain decisions require a review and analysis of how the outcome will affect not just an individual but the broader community as well. In managing litigation, I have experience in mediating between conflicting parties to reach mutually beneficial resolutions when possible. At the same time, I understand that this is not always possible and I am comfortable making decisions that resolve matters one way or the other. As a real estate professional with an MBA, I understand the implications PTC decisions have on future development and how important our business community is to the vibrancy of the greater community. I also appreciate the value of promoting continuity in planning decisions to encourage and maintain the character and quality of our existing neighborhoods. At the same time, I believe that ingenuity in planning and embracing new ideas is not inconsistent with that effort. Finally, I have a particular interest in encouraging the development of more affordable housing in our community. I believe it is a moral imperative as well as an enviromentally friendly and community improving necessity. The most exciting agenda item the Commission has been working on this year is its review of the new Comprehensive Plan. The 2017 Comp Plan is a tremendous accomplishment by all of the numerous individuals that have been involved in it. When I first started on the Commission in 2012 we began the work of revising the Comp Plan and I am delighted to have the honor of seeing that process come full circle as it approaches adoption later this year. Our new Comprehenisve Plan represents a community developed vision for our city and with it firmly in place, it will faciliate every decision made by the Commission. Using the Comp Plan to guide decision making in our City will undoubtedly result in more universally accepted outcomes for all the members of our community and I look forward to its final passage. DocuSign Envelope ID: AED05442-1A9E-4CCF-A4E2-39C484689598 3.If appointed, what specific goals would you like to see the Planning and Transportation Commission achieve, and why? How would you suggest accomplishing this? 4.Planning and Transportation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan LINK Zoning Code LINK City Charter LINK California Environmental Quality Act LINK El Camino Real Design Guidelines LINK El Camino Real Master Plan Study LINK and Appendices LINK Area Plans such as the South of Forest Avenue (SOFA) I and II Plans LINK Baylands Master Plan LINK Page 4Planning & Transportation Commission Michael Alcheck Once the work of adopting the new Comprehensive Plan is complete, I believe the Commission should focus its attention to the work of developing specific area plans for the following areas: Downtown, California Ave., and the Fry's site. Creating a specific area plan for each of these important locations will provide the community with a detailed framwork to develop and redevelop within these sites and allow for a more coheisve and thoughtful outcome for decades to come. I also believe the Commission should focus its attention on the review and analysis of the parking strategies that Council is considering implementing in the downtown district. And ideally, this process would parallel the important work that needs to be done to finance the TMA and other transportation demand management programs that we so desperately need to advance. The implementation of which present an incredible opportunity for our city to further reduce the impacts of congestion on our standard of living and the enviroment. Having served as a commissioner since 2012, I have had extensive experience working with each of the documents listed here. And with respect to CEQA specifically, I have worked on CEQA issues since I frst began practicing law in 2008 as a real estate and land use attorney. DocuSign Envelope ID: AED05442-1A9E-4CCF-A4E2-39C484689598 Planning and Transportation Commission Application 1 of 5 Personal Information – Note: The PTC regularly meets the second and last Wednesdays of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the City’s Conflict of Interest Code require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1)engage in business with the City, 2)provide products or services for City projects, or 3)be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ____ Yes ____ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____ City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: 808B643B-CEE0-4721-BC29-B489FA4F8A93    415-235-8078 2345 Waverley St. 415-235-8078 rebecca@privateclientlegal.com * Active Member of the California Bar since 1993 in Good Standing. * Degree in Decision Sciences Psychology with Phi Beta Kappa and Departmental Distinction from Stanford University. * Law Degree from Harvard Law School; editor, Harvard Law Review. Rebecca Eisenberg Planning and Transportation Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteering or with civic organizations: 1. What is it about the Planning and Transportation Commission that is compatible with your experience and of specific interest to you, and why? DocuSign Envelope ID: 808B643B-CEE0-4721-BC29-B489FA4F8A93 I am an attorney, a mother, a wife, a working professional, a bicyclist, a rider of public transit, and a dog parent. I have both teenage kids and also aging parents. My mother was a teacher for 50 years. My father, a retired federal judge, sits on the Board of Planning Appeals in the suburb of Milwaukee, WI where I was born and where I lived until I left to attend Stanford in 1986. I was raised with the strong value that it is the responsibility of all of us to give back to our community, and this is what I seek as a member of the Planning and Transportation Commission. Most of all, I am a mother. I have followed the PTC's decisions that are made in part on behalf of parents and children in Palo Alto, and I think that it would be extremely beneficial to the residents of Palo Alto if someone who spent years as the primary caretaker of their children could be represented on the Planning Commission. I know I would represent the point of view of other parents/mothers/primary caretakers because at PTA meetings, school activities, sports practices, drop-offs and pickups we discuss PTC matters. I am confident that I would contribute a voice that is not present currently. * Jordan Middle School: Parent Volunteer * Walter Hays Elementary: Parent Volunteer * Kehillah High School: Parent Volunteer * Leadership Circle, Palo Alto Partners in Education (PiE) * Legal expert on local government/Title IX, KTVU and KCBS * Stanford University: Special Gifts / Fundraising / Development Committee, Stanford Homecoming Reunion 1995, 2000, 2005, 2010, 2015. * Harvard Law School: Celebration 55 Executive Organizing Committee, Celebration 60 Committee. * Whitefish Bay High School, Whitefish Bay, WI: Reunion and Fundraising Coordinator, * Brandeis Hillel Day School, San Francisco, CA: Development, Marketing and Admissions Committee (formerly); Room Parent (formerly) * Hillary Clinton for President, 2008, 2016 Non-Profit Board Memberships: Craigslist Foundation, Legal Momentum (fka NOW Legal Defense Fund), Kiva        Planning and Transportation Commission Application 3 of 5 2.Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Planning and Transportation Commission achieve, and why? How would you suggest accomplishing this? DocuSign Envelope ID: 808B643B-CEE0-4721-BC29-B489FA4F8A93 The issue of marijuana dispensaries was one I followed closely. Although I understand and respect what the PTC was attempting to achieve, I am not sure I would have voted the same way. I have spent significant time in Colorado because my 12 year old son is a nationally ranked snowboarder. While in Colorado, out of curiosity my husband and I visited dispensaries. We were surprised and impressed by the level of security and the numerous identity checks that were conducted when we entered the dispensary. Meanwhile, we have been at numerous events in Palo Alto where other people have used the delivery services and in contrast, have been shocked by how little security the delivery services seem to have. As a parent of a high schooler and middle schooler, I assure you that I do NOT want my children using alcohol or marijuana (or other illegal substances). For that reason, I believe in regulation that will have the most security to prevent abuse. I would have liked to voice my opinion about the statistics regarding dispensaries versus delivery services -- as well as the current research regarding teenagers and access to illegal substances -- and I am confident that my voice would have contributed a point of view that was not represented, yet which needs to be given our residential population. I would analyze issues on a case by case basis, listening to opinions and researching facts, and I would present a well-researched opinion to the City Council. Also, I am not in this as a stepping stone. I want to help. For that reason, you can count on me to be HONEST and to speak the truth, even when doing so requires courage. I am principled, and I am brave.    Planning and Transportation Commission Application 4 of 5 4. Planning and Transportation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Zoning Code City Charter California Environmental Quality Act El Camino Real Design Guidelines El Camino Real Master Plan Study and Appendices Area Plans such as the South of Forest Avenue (SOFA) I and II Plans Baylands Master Plan DocuSign Envelope ID: 808B643B-CEE0-4721-BC29-B489FA4F8A93 I have some experience with the referenced documents. To the extent that I do not have experience with them, I am extremely capable at reading and understanding policy and legal documents.           Planning and Transportation Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, “No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual.” This consent form will not be redacted and will be attached to the Application and posted to the City’s website. The full code can be read here: Read the code, and check only ONE option below: _ I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E-mail: ____________________________________________ The phone number / address can be non-public and different than the address collected on page one. Signature: Date: (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your Application, Check this box and click “Attach” to upload your document(s). DocuSign Envelope ID: 808B643B-CEE0-4721-BC29-B489FA4F8A93  9/18/2017   CoCoCommmmmmiiisiiiis Rebecca L. Eisenberg, Esq. 2345 Waverley St. Palo Alto, CA 94301 (415) 235-8078 rebecca@privateclientlegal.com OVERVIEW: Trusted advisor and experienced in-house counsel. Detail-oriented, empathetic, efficient. Problem-solver, team player. Particular expertise in HR, employment law, labor law, education law, compliance, small business, technology, negotiation. BAR: x Active member (167748) of the California Bar and the Federal Bar, Central District of California, admitted Dec. 1993. EDUCATION: Harvard Law School, J.D., June 1993 x Editor, Harvard Law Review. x Harvard Law Record, journalist and columnist. x Harvard Women’s Law Journal, contributor and editor. x Harvard Women’s Law Association, vice president. x ABA, President of Harvard Law Chapter. x Graduated Cum Laude. Stanford University, B.A. Psychology/Decision Sciences, June 1990 x Phi Beta Kappa elected junior year. x Departmental distinction. x Boothe Prize for Excellence in Writing. x Cap & Gown Honor Society; Phi Psi Honor Society. x President, Stanford Undergraduate Psychology Association (SUPA). x Peer Tutor, Calculus, Stanford Center for Teaching & Learning. x Orientation Coordinator, Program Advisor, Stanford Office of Residential Education. x Peer Counselor, the Stanford Bridge (suicide and counseling hotline). x Teaching Assistant, Prof. Philip Zimbardo, sophomore, junior and senior years. PROFESSIONAL EXPERIENCE: Private Client Legal Advisors, San Francisco, CA Principal & Founder, 1/2013 - Present Operate boutique legal services firm, providing following services: x Serve as outside GC for nonprofit organizations, technology companies, angel funds, entrepreneurs and executives. Locate, hire and manage specialized outside counsel; serve as intermediary between client and firms. x Assist a variety of clients with matters involving regulatory compliance, employment matters, compensation, Fair Pay Act compliance, HR policies, financings and corporate transactions, as well as commercial agreements, licensing, employment disputes, litigation management, dispute resolution, public relations, and other business and legal affairs on behalf of founders, executives, non-profits, companies and start-ups. x Advise parents and informally advise school representatives regarding legal rights and compliance under Title IX, FERPA, the CPRA, ADA, IDEA, California Ed Code and other local, state and federal laws and regulations. Serve as Palo Alto Education Law Expert to KTVU News San Jose. x Analyze, negotiate and advise firms, companies and individuals on their finance-related documents – warrants, convertible notes, stock purchase agreements, articles of incorporation and related corporate documents; provide actionable advice for stakeholders regarding different options and potential outcomes based on quantitative analysis of liquidity flowing through cap tables, interest accruing over time, types of collateral, and otherwise. x Handle governance issues on behalf of a variety of organizations, including Board Meetings, public filings, and regulatory and legal compliance; ensure compliance with privacy laws and disclosure mandates. x Provide legal consulting on Human Resources issues, including compensation, compliance and risk reduction. Vouch Financial Inc., San Francisco, CA General Counsel, Head of Human Resources & Corporate Secretary 5/14 to 3/15 Financial technology company’s first GC & Head of HR (4th employee), handled all legal & HR matters, including: x Built and established legal department and legal function, including budget and hiring plan. x Served as Board Secretary, drafted board resolutions, shareholder consents and board meeting minutes. x Ensured compliance with all governance regulatory compliance including privacy and disclosure requirements. DocuSign Envelope ID: 808B643B-CEE0-4721-BC29-B489FA4F8A93 x Secured new company office space, negotiated real estate transactions, handled office improvements and renovations in cost-effective and efficient, yet highly successful manner. x Handled 2 rounds of venture capital financing, as well as venture debt line; advised on all financial transactions. x Established compliant HR system & structure, with a focus on risk reduction, recruiting & retention; established all legal and HR form agreements, company manuals and policies; trained employees on compliance. x Created compensation programs with focus on compliance, recruiting and retention. x Ensured regulatory and legal compliance with lending regulations (state and federal). x Drafted company outward- and inward-facing policies, including privacy policies, user agreements, loan agreements, guarantor agreements, terms of use, license agreements, electronic communications agreements, credit consents and other legal agreements for website users, borrowers and guarantors. x Negotiated all contracts with strategic business partners, investors, lenders, customers, and vendors. Reddit Inc., San Francisco, CA General Counsel, Head of Finance and Head of Human Resources, 1/12 to 1/13 As company’s first GC, handled all legal, finance and HR matters for reddit, including: x Negotiated and executed successful spin-off of reddit Inc. from Advance/Conde Nast. x Served as Board Secretary; drafted & distributed resolutions, consents and board minutes. x Created and implemented reddit’s Legal, Human Resources and Finance departments. x Created and managed reddit’s human resources systems, including vacation policy and benefits; ensured regulatory and legal compliance, trained employees, drafted all employee agreements and policies. x Handled, managed and trained staff members to respond to all Subpoenas, DMCA requests, infringement letters and other inbound legal communications. x Established compensation systems and ensured compliance and consistency. x Created reddit’s first budget plans, handled management of books. x Created and implemented reddit’s Stock Option Plan; handled investment round and all corporate legal matters. x Negotiated all commercial agreements; drafted all standard contracts; handled all other legal matters. Trulia, Inc., San Francisco, CA General Counsel, 3/10 to 12/11 As company’s first GC, handled all legal issues for this fast-paced Internet start-up in the real estate industry, including: x Handled M & A transactions, including acquisition of start-up Movity. x Handled financial transactions, including closing high-figure loan financing. x Handled, drafted, negotiated all other corporate and commercial transactions, including business development, sales, licensing, co-marketing and other commercial contracts, as well as real estate leases and transactions. x Handled human resources issues, including handbooks, terminations, separation agreements and stock issues. x Managed IP portfolio, including patents and trademarks. x Managed litigation, including several patent infringement lawsuits; obtained very favorable settlement. x Handled legal issues in product development, including terms of use, privacy policies and issuing associated with User Generated Content. x Served on Senior Management Team, contribute to corporate strategy. Pure Digital Technologies, Inc., San Francisco, CA General Counsel, 9/08-9/09 Handled all legal issues for this consumer electronics technology company that provides the popular line of Flip Video handheld digital video camcorders. Handled successful Exit: Merger of Pure Digital with Cisco Systems, Inc in $615 million transaction. x Led $630 Million merger with Cisco, in addition to all other corporate transactions. x Successfully settled multi-million dollar (claimed) patent suit, managed all other litigation and threatened litigation. x Handled all commercial transactions, licensing, sales and business development deal support (technology, software, content, co-marketing), including with Facebook, Product (RED), YouTube, MySpace, AOL and other industry leaders. x Led HR legal organization, provided advice, contracts, separations, consulting, conflict management. x Handled intellectual property portfolio: patents, trademarks, copyrights. x Leader on executive management team, provided strategic decision making, interfaced with Board of Directors. x Managed and hired resources, handled legal budget of approximately $4 million. AdBrite, Inc., San Francisco, CA Vice President, General Counsel & Secretary of the Board, 3/07-9/08 As company’s first GC, handled all legal matters for this Internet startup in the online advertising space. x Handled corporate governance/securities: minutes, resolutions x Negotiated/drafted all commercial transactions: licensing, sales, real estate DocuSign Envelope ID: 808B643B-CEE0-4721-BC29-B489FA4F8A93 x Handled Intellectual Property: Managed IP portfolio, all patents, copyrights, trademarks, DMCA. x Successfully avoided litigation/managed risk: disposed of issues before they lead to lawsuits; create policies. x Provided executive management, leadership. PayPal, Inc., an eBay Company, San Jose, CA Senior Counsel, Senior Director, Assistant Secretary 7/01-3/07 Joined company as second attorney, and assisted with IPO, Secondary Offering and Public Company Merger. x Corporate development: assisted with IPO, secondary offering and public company merger with eBay Inc. x Commercial Transactions: Handled all commercial transactions for the company. x Sales: Supported sales team for $1.5 billion revenue company; create standardized documents and train salesforce. x Intellectual property: Advised executives on intellectual property matters & compliance, handle IP licenses and strategy. x International: supported business clients in Asia, Europe and Canada. x Product Development: Analyzed all product specifications; drafted licenses and terms. x User Agreement and Privacy Policy: drafting and maintenance, enforcement. x Marketing and Content: Reviewed all marketing and other content; advised company on issues and risks. x Management: Build and managed commercial legal team comprised of ten attorneys and staff. x Risk management, litigation management, departmental processes. Ecast, Inc. (Internet-based music and games company), San Francisco, CA Vice President of Legal and New Market Development, 9/99-6/01 x Helped raise more than $18 M for the company, worked with investors. x Managed strategic and business development as well as most legal and corporate development. x Successfully closed deals including: digital music licensing with all 5 major labels, film/gaming licenses, wireless distribution deals, $7 million-dollar software license/equity investment agreement with UK company. x As the first licensed attorney to join the executive team of this fast-paced start-up, also served as lead on risk management, compliance and marketing review, as well as delivered competitive analysis and business strategy. Cole Valley Group Consulting, San Francisco, CA Consultant: Internet business strategy, M&A advising & marketing, 10/95-10/99 x Provided strategic, technical marketing and business development services for numerous clients including Pixar, Quokka, Yoga Journal, Adjacency, Inc. (now Sapient), StarMine, Cyborganic Media, MediaCast, Sound Exchange Records, Electric Minds, Verbum and ChemisTree, among other start-ups and new media companies. x Wrote over 10 business plans for start-ups, which as a group raised over $30M in venture financing; consulted start- ups and established companies on mergers & acquisitions and other exit strategies; advised on intellectual property strategies. x Consulted on intellectual property and strategic legal matters, including contributing to Rembrandts in the Closet, book on IP business strategies written by SmartPatents CEO (now Aurigin). CBS MarketWatch, San Francisco, CA Columnist, Internet and Technology Issues, “NouveauGeek,” 7/98-4/01 x Featured Internet strategy expert on Internet’s most visited financial news site; contributed over 100 columns. x Columns covered both technology strategic issues as well as high tech legal issues, including a high-profile series on Microsoft’s Antitrust Trial, UCC2(b), Antitrust and Copyright infringement in digital media. x Awarded WELL journalism award for column which revealed privacy strategy behind WebMD/Healtheon merger. The San Francisco Examiner Internet business columnist, 6/97-10/99 x Wrote Net Skink, a bi-weekly column on Internet issues featured in the Sunday Chronicle’s Business Section. Cyborganic Media Director, Product Management and Corporate Development, 11/95-10/97 x Very early member of start-up team on this too-early MYSPACE-like company (community and content aggregator) x Produced and managed Cyborganic’s first Web product, GeekCereal.com. x Hired, trained, managed and edited group of 12 individuals creating, updating and managing Web site GeekCereal.com. x Contributed to Cyborganic business plan, helped raise angel funding. DocuSign Envelope ID: 808B643B-CEE0-4721-BC29-B489FA4F8A93 U.S. Court of Appeals, 5th Circuit, Houston, TX Judicial Law Clerk, Chief Judge Carolyn Dineen King, 8/95-11/95. U.S. District Court, District of Columbia, Washington, DC Judicial Law Clerk, Honorable Gladys Kessler, 8/94-7/95. U.S. District Court, Central District of California, Los Angeles, CA Judicial Law Clerk, Honorable A. Andrew Hauk, 8/93-8/94. Morrison & Foerster, San Francisco, CA Summer Associate, business law and litigation, 1992. Ross & Hardies, Chicago, IL Summer Associate, business law and litigation, 1991. BOARD MEMBERSHIPS: x Board of Directors, Legal Momentum (formerly known as the National Organization for Women Legal Defense Fund national board), 2009-2012. x Board of Directors, Craigslist Foundation, Treasurer, Founding member, 1999-2007. x Board of Advisors, Kiva.org (Microfinance Nonprofit), 2006-2009. x Board of Advisors, The Webby Awards, and Member, International Academy of Arts and Sciences, 2003-present. PUBLICATIONS: Academic Writing: x Rebecca Eisenberg, Beyond Bray: Obtaining Federal Jurisdiction to Stop Anti-Abortion Violence, 6 Yale Journal of Law and Feminism 155 (1994). x Note, Pornography, Equality, and a Discrimination-Free Workplace: A Comparative Perspective, 106 Harvard Law Review 1075 (1993). x Book Note, An Unladylike Response to Legal Conceptions of Women (reviewing Faludi, Backlash), 105 Harvard Law Review 2104 (1992). Popular Media Writing: x Weekly column, Net Skink, San Francisco Chronicle x Weekly column, Nouveau Geek, CBS Market Watch x Regular contributor, Wired, Red Herring, Upside, Fast Company, Time Daily, Entertainment Weekly, Ms. Magazine. x List of published clips available by request and online: http://www.omino.com/~dom/clips/ EDUCATION / VOLUNTEER ROLES: x Special Gifts / Fundraising / Development Committee, Stanford Homecoming Reunion 1995, 2000, 2005, 2010, 2015. x Harvard Law School Celebration 55 Committee; Harvard Law School Celebration 60 Committee. x Reunion and Fundraising Coordinator, Whitefish Bay High School, Whitefish Bay, WI. x Development Committee, Brandeis Hillel Day School, San Francisco, CA x Room Parent, Brandeis Hillel Day School, San Francisco, CA x Parent Volunteer, Walter Hays Elementary School, Palo Alto, CA x Parent Volunteer, Jordan Middle School, Palo Alto, CA AWARDS & SPEAKING ROLES: x Education law expert, KTVU News, San Jose. x Award Winner, Top 25 Women on the Web. x Award Winner, WELL Writing Award, Journalism and Overall Grand Prize. x Technology industry expert on CNBC’s Hardball with Chris Matthews, and PBS Computer Chronicles and Internet Café. x Expert on consumer protection online; featured in book, Web Rules: How the Internet is Changing the Way Consumers Make Choices by Tom Murphy. x Planning Committee and Panel Moderator, Celebration 60: Women’s Leadership Summit at Harvard Law School. DocuSign Envelope ID: 808B643B-CEE0-4721-BC29-B489FA4F8A93 Planning and Transportation Commission Application 1 of 5 Personal Information Note: The PTC regularly meets the second and last Wednesdays of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2)provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ____ Yes ____ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: 29F2EB05-822B-4F27-9216-09611023182B 7EVEL7XIZIRWSR*PEQQ (I7SXS(V WEVEL$WXIZIRWSRJPEQQGSQ -LEZIFIIREVIWMHIRXERHFMOIGSQQYXIVMR4EPS%PXSJSV]IEVW- VIGIMZIHE&%MR4YFPMG4SPMG]JVSQ7XERJSVH9RMZIVWMX]MRERH EJXIV]IEVWSJTSPMG][SVOMR;EWLMRKXSR('-VIXYVRIHJSVE1EWXIVW MR4YFPMG4SPMG]EX7XERJSVHKVEHYEXMRKMR-GYVVIRXP][SVOEW E4SPMG]%MHIJSV7ERXE'PEVE'SYRX]7YTIVZMWSV.SI7MQMXMERGSZIVMRK WEQI  Planning and Transportation Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteering or with civic organizations: 1. What is it about the Planning and Transportation Commission that is compatible with your experience and of specific interest to you, and why? DocuSign Envelope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lanning and Transportation Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Planning and Transportation Commission achieve, and why? How would you suggest accomplishing this? DocuSign Envelope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lanning and Transportation Commission Application 4 of 5 4. Planning and Transportation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Zoning Code City Charter California Environmental Quality Act El Camino Real Design Guidelines El Camino Real Master Plan Study and Appendices Area Plans such as the South of Forest Avenue (SOFA) I and II Plans Baylands Master Plan DocuSign Envelope ID: 29F2EB05-822B-4F27-9216-09611023182B *SVXLITYVTSWIWSJQ]GYVVIRXNSFEX7ERXE'PEVE'SYRX]-LEZIFIGSQI EGUYEMRXIH[MXLEPPXLIWIHSGYQIRXW Planning and Transportation Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from roviding the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ The phone number / address can be non­public and different than the address collected on page one. (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 29F2EB05-822B-4F27-9216-09611023182B  1 SARAH FLAMM (650)248-7021 sarah@stevensonflamm.com 758 DeSoto Drive, Palo Alto, CA EDUCATION 9/14-9/16 STANFORD UNIVERSITY, Stanford, CA Master’s in Public Policy, Trade & Economic Policy- GPA 3.8/4.0 Coursework includes econometrics, finance, public policy, law and politics 9/07-6/11 STANFORD UNIVERSITY, Stanford, CA B.A. Public Policy, Minor in Spanish- GPA 3.7/4.0 EXPERIENCE 1/17- present Santa Clara County Supervisor Joe Simitian, San Jose, CA Policy Aide •Provide Supervisor with policy analysis relating to environment, transportation, water, energy and immigration issues •Serve as a liaison to the City of Palo Alto •Representing the office of the Supervisor at events and meetings •Respond to constituents seeking help accessing county services 9/16-11/16 Vicki Veenker Campaign for CA State Assembly District 24, Palo Alto, CA Administrative Manager •Staff candidate at campaign events •Maintain and organize email lists, event RSVPs, donor tracker •Conduct opposition research •Update campaign Facebook and Twitter accounts •Organize and manage volunteers 6/15-9/15 The American Civil Liberties Union, Honolulu, HI Public Policy Fellow •Investigated and reported on local homelessness; supported ACLU lawsuit against City •Drafted policy memos informing local elected officials of important civil rights issues •Wrote a comprehensive report on the state of incarceration facilities on Oahu; filed FOIA requests for criminal justice data and statistics 7/11-8/14 The Migration Policy Institute, Washington DC Research Assistant •Reported directly to MPI President •Researched and wrote policy memos on immigrants in the EU and US labor markets •Monitored domestic immigration legislation and developments •Recorded and created visuals on demographic trends and labor migration worldwide •Conducted Stata analysis of Census data •Served as rapporteur at international migration meetings 2 9/14-6/15 Center for Democracy, Development and the Rule of Law, Stanford, CA Graduate Research Assistant • Analyzed political polarization in the United States and Europe • Organized quarterly academic conferences on lobbying, polarization and transparency • Identified scholars, practitioners and politicians to invite to conferences • Wrote conference background literature reviews and conference final reports 1/15-6/16 Stanford Public Policy Department, Stanford, CA Graduate Teaching Assistant • Prepared class materials and maintained course website for “Policy, Politics and the Presidency: Understanding the 2016 Campaign” • Graded student papers and presentations (130 students enrolled) • Hosted office hours to answer student’s questions 6/10-8/10 The United Nations International Labour Organization, Geneva, CH Stanford in Government Fellow • Consulted with Senior Advisor on child labor and child trafficking • Composed reports, created manuals and presentations to train law enforcement on how to combat child labor • Translated official documents (English to Spanish) • Communicated with regional ILO offices • Served as Representative of Intern Board 9/09-12/09 U.S. Department of Justice, Voting Section, Washington, DC Civil Rights Intern • Investigated voting change requests from jurisdictions as mandated by Section V of the Voting Rights Acts of 1965 • Served as an election monitor on special assignment to Philadelphia, PA • Interviewed election officials in Spanish to ensure minority access to ballots • Recommended legal actions to supervising attorney 1/09-9/09 Stanford Haas Center Community-Based Research, San Francisco, CA Fellow • Collaborated with La Raza Centro Legal and the San Francisco Department of Public Health in a campaign to gain city-wide workers' compensation coverage for day laborers and domestic workers • Presented campaign achievements to local policy makers • Volunteered in the legal clinic writing and filing wage and hour claims for clients PUBLICATIONS 3 • Kathleen Newland, Elizabeth Collett, Kate Hooper, and Sarah Flamm, “All at Sea The Policy Challenges of Rescue, Interception, and Long-Term Response to Maritime Migration,” The Brookings Institute, Oct. 25, 2016. • Flamm, Sarah et al., Fair Chance Hiring in Action: A Study of San Francisco’s Centralized Conviction History Review Program, Stanford Public Policy, 3/14/2016. • Sumption, Madeleine, Demetrios Papademetriou, and Sarah Flamm, Skilled Immigrants in the Global Economy: Prospects for International Cooperation on Recognition of Foreign Qualifications, The Migration Policy Institute, 12/2013. • Sumption, Madeleine and Sarah Flamm, The Economic Value of Citizenship for Immigrants in the United States, The Migration Policy Institute, 9/2012. • Flamm, Sarah, Immigration and Child Labor: An International Perspective, Stanford Journal for International Relations, 2/2011. ADDITIONAL INFORMATION 4/2016 United States Representative to the Model World Trade Organization, Geneva, CH 9/15-6/16 Economics Tutor, Stanford Athletic Academic Resource Center, Stanford, CA 6/07-9-07 Policy Intern, Senator Joe Simitian, Palo Alto, CA 6/04-6/07 Volunteer organizer at the Mountain View Day Workers’ Center, Mountain View, CA SKILLS • Proficient in Stata, Excel PowerPoint, word processing, Python coding and website development through XHTML coding • Fluent in Spanish, spoken and written; translation experience • Avid hiker, traveler, and teammate; world affairs and politics enthusiast Planning and Transportation Commission Application 1 of 5 Personal Information Note: The PTC regularly meets the second and last Wednesdays of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2)provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ____ Yes ____ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: 16CD9EEC-D86E-49F8-ADE8-3A227296E8B8   4EPS%PXS%ZI HLMVWGL$YEMR]GSQ (EZMH,MVWGL ,EVZEVH'SPPIKI&%8LI'SSTIV9RMSR %VGLMXIGXYVI  ,EVZEVH+VEH7GLSSPSJ(IWMKR1%VGL6IKMWXIVIH%VGL 2I[=SVO7XEXI7V9VFER(IWMKRIV2='(IZIPSTQIRX3JJMGIW4VMRGMTEP 8[S%VGL*MVQW*SYRHMRK4VMRGMTEP9VFER%VGLMXIGXYVEP-RMXMEXMZIW TVIWIRX TEWXETTPMGERX Planning and Transportation Commission Application 2 of 5 Employment Present or Last Employer: Occupation: 1. What is it about the Planning and Transportation Commission that is compatible with your experience and of specific interest to you, and why? DocuSign Envelope ID: 16CD9EEC-D86E-49F8-ADE8-3A227296E8B8 Describe your involvement in community activities, volunteering or with civic organizations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will have a long term impact on immediate neighbors. Planning and Transportation Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Planning and Transportation Commission achieve, and why? How would you suggest accomplishing this? DocuSign Envelope ID: 16CD9EEC-D86E-49F8-ADE8-3A227296E8B8 3RISJXLIQSWXMQTSVXERXTSXIRXMEPTVSNIGXW[LMGLWLSYPHFI TVSEGXMZIP]MRZIWXMKEXIHMWXLI*V] WWMXI-XWTSXIRXMEPMWI\GMXMRK ERHSJTEVXMGYPEVMRXIVIWXXSQI1]WIRWIMWXLEXXLIGMX]WLSYPH TVSTSWIERYT^SRMRKSJXLIFYPOVIWMHIRXMEPVIKYPEXMSRWJSVXLMWWMXI JSVWIZIVEPVIEWSRW*SVSRIMXMWWYVVSYRHIHF]GSQQIVGMEPFYMPHMRKW ERHRSXMREVIWMHIRXMEPEVIEXLEX[SYPHFIPMQMXIHF]GSRXI\XFEWIH HIWMKRGVMXIVME&YXQSVIMQTSVXERXP]MXMWEPEVKIIRSYKLWMXIXSFI EFPIXSWEXMWJ]EHIZIPSTIV WTPERJSVLSYWMRKERHGSQQIVGMEPYWIW [LMPIEPWSTVSZMHMRKEWMKRMJMGERXTYFPMGEQIRMX]-TVSTSWIE+VIIR[E] XLEXGSRRIGXW4EVO&SYPIZEVH[MXL&SYP[EVI4EVOERI\GPYWMZIFMOIERH TIHIWXVMERTEXL[E]XLEXFIRIJMXWFSXLXLIRI[HIZIPSTQIRXERHXLI :IRXYVERIMKLFSVLSSHMREQYXYEPP]FIRIJMGMEP[E]8LIYT^SRMRKMWXS IRGSYVEKIE[SVOMRKVIPEXMSRWLMT[MXLXLIHIZIPSTIVXSEGLMIZIXLI GSQQSRKSSH8LIVIEVIQER]MWWYIWXLEXVIUYMVIXLMWYRMUYI TEVXRIVWLMTEHNEGIRXTVSTIVXMIWQYWXFIEGUYMVIHWXVIIXGPSWMRKWEVI VIUYMVIHXVERWTSVXEXMSRMQTVSZIQIRXWQYWXFIWXYHMIHERHWEJIX]MWWYIW VIWSPZIHTYFPMGEQIRMXMIWQYWXFIHIWMKRIHETVSTIV MRXIVVIPEXMSRWLMTFIX[IIRXLI'MX]XLI(IZIPSTIVERHXLI'SQQYRMX] QYWXFIVIGSKRM^IH3RIWMKRMJMGERXVIWYPX[MPPFIEPEVKIRYQFIVSJ EJJSVHEFPILSYWMRKYRMXW[LMGL[MPPEPPS[4EPS%PXSXSWEXMWJ]E WMKRMJMGERXTSVXMSRSJXLIMV%&%+GSQQMXQIRX XLI48'VIZMI[IH)MGLPIVETTPMGEXMSRERH)P'EQMRS6IEP ;MRH] ,MPP4VSTIVX]:IRXYVIW [IVIX[STVSNIGXWSJTEVXMGYPEVMRXIVIWXXSQI 8LI)MGLPIV773VIQMRHIHQISJQ]TEVXMGMTEXMSRMRXLILMWXSVMG TVIWIVZEXMSRIJJSVXWMR&VSSOP]R8LI)MGLPIVGVIEXMSRW[IVIERHEVI QSVIXLERXLIHIWMKRSJTEVXMGYPEVLSYWMRKWXVYGXYVIWXLI]EVIYRMUYI TVMZEXIH[IPPMRKW[MXLMREGSQQSRTYFPMGRIMKLFSVLSSHWXVYGXYVI 4VIWIVZEXMSRSJXLIGSRGITXSJXLIWIGSQQYRMXMIWEWSRIWXSV]H[IPPMRKW GSYPHFIMQTEGXIHF]XLIZIVXMGEPQSHMJMGEXMSRTPERWSJRI[GSQIVWE GLEPPIRKIXSXLITVMRGMTPIWSJXLIWIWTIGMEPRIMKLFSVLSSHW 8LI;MRH],MPPTVSTSWEPJSVWQEPPVIWMHIRXYRMXWSREREVVS[GSVRIV WMXISR4EKI1MPPEX)P'EQMRSMWERMRXVMKYMRKHMVIGXMSRMRLSYWMRK 1]I\TIVMIRGIMRLSYWMRKWYKKIWXWXLEXWYGLTVSNIGXWVIUYMVIEGVMXMGEP PSSOEXXLIMVVIPEXMSRWLMTXSXLIMVRIMKLFSVWERHEGEVIJYP UYIWXMSRMRKSJXLIEWWYQTXMSRWVIKEVHMRKXLIMVYRMUYIWSPYXMSRXS TEVOMRKERHFMOIXVERWTSVXEXMSRMWWYIW %WTVIZMSYWP]RSXIHXLI'EPXVEMRTPERRMRK[MPPMQTEGXXLIIRXMVI'MX] ERHXLIMQQIHMEXIRIMKLFSVLSSHWHMVIGXP]8LISZIVPETSJEYXLSVMXMIW VIUYMVIWXLEX4EPS%PXSVIEGLIWSYXXSGVIEXIPMEMWSRWERHXSJMRH TVEGXMGEPERHIRZMVSRQIRXEPP]TVSTIVWSPYXMSRWXSTVSXIGXRIMKLFSVW Planning and Transportation Commission Application 4 of 5 4. Planning and Transportation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Zoning Code City Charter California Environmental Quality Act El Camino Real Design Guidelines El Camino Real Master Plan Study and Appendices Area Plans such as the South of Forest Avenue (SOFA) I and II Plans Baylands Master Plan DocuSign Envelope ID: 16CD9EEC-D86E-49F8-ADE8-3A227296E8B8 -LEZIVIEHQYGLSJXLI'SQTVILIRWMZI4PER,SYWMRK)PIQIRXTSVXMSRW SJXLI)P'EQMRS+YMHIPMRIERHXLI>SRMRK-LEZIFIIRXS%6&,6&ERH 'SYRGMPLIEVMRKW -EQGSQQMXXIHXSTEVXMGMTEXIMRXLIHIGMWMSRQEOMRKTVSGIWW-XLMRO XLIVIMWEVIEWSREFPIQMHHPIKVSYRH[LIVIKVS[XLERHGLERKIMR4EPS %PXSGERFIEGGSQTPMWLIH[MXLSYXHIWXVS]MRKWGEPIERHGLEVEGXIV Planning and Transportation Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from roviding the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ The phone number / address can be non­public and different than the address collected on page one. (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 16CD9EEC-D86E-49F8-ADE8-3A227296E8B8  Planning and Transportation Commission Application 1 of 5 Personal Information Note: The PTC regularly meets the second and last Wednesdays of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3)be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ____ Yes ____ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____ City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: 917A5D09-673A-410E-BBA4-139DA206AE60                     Planning and Transportation Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteering or with civic organizations: 1. What is it about the Planning and Transportation Commission that is compatible with your experience and of specific interest to you, and why? DocuSign Envelope ID: 917A5D09-673A-410E-BBA4-139DA206AE60                                           Planning and Transportation Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commissionmeeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Planning and Transportation Commission achieve, and why? How would you suggest accomplishing this? DocuSign Envelope ID: 917A5D09-673A-410E-BBA4-139DA206AE60                                Planning and Transportation Commission Application 4 of 5 4. Planning and Transportation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Zoning Code City Charter California Environmental Quality Act El Camino Real Design Guidelines El Camino Real Master Plan Study and Appendices Area Plans such as the South of Forest Avenue (SOFA) I and II Plans Baylands Master Plan DocuSign Envelope ID: 917A5D09-673A-410E-BBA4-139DA206AE60                       Planning and Transportation Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from roviding the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ______ E-mail: ____________________________________________ The phone number / address can be non-public and different than the address collected on page one. Signature: Date: (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 917A5D09-673A-410E-BBA4-139DA206AE60  Planning and Transportation Commission Application 1 of 5 Personal Information Note: The PTC regularly meets the second and last Wednesdays of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2)provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ____ Yes ____ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: DFA93962-8963-4D2B-832D-2FC684DE7982   TEVOQERI\$KQEMPGSQ 6IFIGGE4EVOIV1EROI] :IRXYVE%ZI%TX4EPS%PXS -LEZIEHIKVIIMR&YWMRIWW%HQMRMWXVEXMSRJVSQ7.79EQE4EPS%PXS REXMZIERH[SVOJSVEPSGEPFYWMRIWW Planning and Transportation Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteering or with civic organizations: 1. What is it about the Planning and Transportation Commission that is compatible with your experience and of specific interest to you, and why? DocuSign Envelope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lanning and Transportation Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Planning and Transportation Commission achieve, and why? How would you suggest accomplishing this? DocuSign Envelope ID: DFA93962-8963-4D2B-832D-2FC684DE7982 -[ERX4EPS%PXSXSKVS[ERHEXXLMWTSMRXXLIVI[SYPHFIRS[E]XS WXSTXLIKVS[XLIZIRMJ-[ERXIHXS;IRIIHXSTPERXLIOMRHSJ HIZIPSTQIRX[I[ERXERHXEOIXLIXMQIXSPSSOEXEPPXLISTXMSRWERH EPPXLIVITIVGYWWMSRWSJHIZIPSTQIRXPMOIXVEJJMGERHTYFPMG XVERWTSVXEXMSR -HSR XORS[[LEXXLIERW[IVWEVIERH-HSR XORS[LS[-[MPPJMRH XLSWIERW[IVW-[ERXERSTTSVXYRMX]XSGSQIXSXLIXEFPIERHXV]XS JMKYVIMXEPPSYXXSKIXLIV ;LEX-[ERXQSWXSJEPPMWXSFIEFPIXSEJJSVHXSPMZIMRQ]LSQI XS[R -EQTEVXMGYPEVP]MRXIVIWXIHMRXLITVSTSWIHHIZIPSTQIRXEX)P 'EQMRS6IEP-PMZIERH[SVOMRXLI:IRXYVERIMKLFSVLSSH-[IRXXSXLI GSYRGMPQIIXMRKSR%YKYWXXLXSLIEVQSVIEFSYXXLITVSNIGX-[EWEX JMVWXGSRGIVRIHEFSYXXLITEVOMRKMWWYIWFYXYTSRLIEVMRKXLEXXLIVI [SYPHFIYRMXWHIZSXIHXSHIZIPSTQIRXEPP]HMWEFPIHEHYPXW-VIEPM^IH XLEXXLMWTVSNIGXMWQYGLQSVIXLERELSYWMRKMWWYI;IRIIHXSFIER MRGPYWMZIGSQQYRMX]ERHXEPIGEVISJSYVS[R,SYWMRKJSVXLIQSWX ZYPRIVEFPIMRSYVGSQQYRMX]MWR XERIGSRSQMGMWWYIMXMWELYQER VMKLXWMWWYI Planning and Transportation Commission Application 4 of 5 4. Planning and Transportation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Zoning Code City Charter California Environmental Quality Act El Camino Real Design Guidelines El Camino Real Master Plan Study and Appendices Area Plans such as the South of Forest Avenue (SOFA) I and II Plans Baylands Master Plan DocuSign Envelope ID: DFA93962-8963-4D2B-832D-2FC684DE7982 -LEZIRSI\TIVMIRGI[MXLER]SJXLIWIHSGYQIRXWFYXEQWQEVXPSKMGEP ERH[MPPMRKXSPIEVR Planning and Transportation Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from roviding the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ The phone number / address can be non­public and different than the address collected on page one. (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: DFA93962-8963-4D2B-832D-2FC684DE7982  Planning and Transportation Commission Application 1 of 5 Personal Information Note: The PTC regularly meets the second and last Wednesdays of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3)be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ____ Yes ____ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____ City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: 18F93618-305C-4723-A7BC-37BCE3085426           Planning and Transportation Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteering or with civic organizations: 1. What is it about the Planning and Transportation Commission that is compatible with your experience and of specific interest to you, and why? DocuSign Envelope ID: 18F93618-305C-4723-A7BC-37BCE3085426                                                                                                                                                                                                                  Planning and Transportation Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Planning and Transportation Commission achieve, and why? How would you suggest accomplishing this? DocuSign Envelope ID: 18F93618-305C-4723-A7BC-37BCE3085426                                                                                                                                                                                  Planning and Transportation Commission Application 4 of 5 4. Planning and Transportation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Zoning Code City Charter California Environmental Quality Act El Camino Real Design Guidelines El Camino Real Master Plan Study and Appendices Area Plans such as the South of Forest Avenue (SOFA) I and II Plans Baylands Master Plan DocuSign Envelope ID: 18F93618-305C-4723-A7BC-37BCE3085426  Planning and Transportation Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ I give permission for the City of Palo Alto Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ______ E-mail: ____________________________________________ The phone number / address can be non-public and different than the address collected on page one. Signature: Date: (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 18F93618-305C-4723-A7BC-37BCE3085426    DocuSign Envelope ID: 63C30384-9437-4878-9F40-4C3813BDOA7A Personal Information -Note: The PTC regularly meets the second and last Wednesdays of the month at 6:00 p.m. Name: William Riggs Addr Cell Ph _x_ Home I __ Office Phone:-------------------- E- Are you a Palo Alto Resident? _x_ Yes __ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Yes_X_No Are you available and committed to complete the term applied for? _x_ Yes __ No California state law and the City's Conflict of Interest Code LINK require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? __ Yes _x_ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? __ Yes _x_ No How did you learn about this vacancy? __ Community Group __ Email from City Clerk __ Palo Alto Weekly Other: Nextdoor __ Daily Post __ City Website __ Flyer List relevant education, training, experience, certificates of training, licenses, or professional registration: PhD, City & Regional Planning, UC Berkeley, 2011 Professor of Planning & Policy, Cal Poly San Luis Obispo, San Jose State & University of San Francisco 2012-present City of San Luis Obispo, Planning Commissioner 2013 -2017 15 years experience in public I private sector planning Willi am Ri ggs Planning and Transportation Commission Application 1of 5 DocuSign Envelope ID: 63C30384-9437-4878-9F40-4C3813BDOA7A Employment Present or Last Employer: uni ve rsi ty of San Francisco Occupation: Professor of Planning & Policy Describe your involvement in community activities, volunteering or with civic organizations: My entire career has been focused on service and working with communities to shape our cities for the future . I began my career as a civil servant for the US Coast Guard, worked in economic and environmental and land use consulting and served as Principal Planner and Parking and Transportation Program Manager for UC Berkeley. Over this time I have been active in many volunteer civic roles including: TRB, Committee on Transportation Economics, 2017- City of San Luis Obispo, Natural Resources Roundtable, 2015-2016 City of San Luis Obispo, Planning Commission, 2013-2016 Resources for Community Dev Housing Corp, Board Member, 2011-2012 CalTrans, District 4, Pedestrian Advisory Committee, 2009-2012 Alameda County, Bike and Pedestrian Working Group, 2008-2012 Society for College and University Planners, 2008-2012 Alameda County, Climate Action Working Group, 2008-2012 Metropolitan Transportation Commission, Climate Bay Area, 2008-2012 MTC, Partnership Technical Advisory Committee, 2008-2012 City of San Francisco, Pedestrian Safety Advisory Committee, 2005-2006 Greenbelt Alliance, Compact Development Team, 2004-2006 1. What is it about the Planning and Transportation Commission that is compatible with your experience and of specific interest to you, and why? My entire career has stemmed around issues related to origins and destinations, and connecting jobs and housing through transportation. While I apply these skills daily in the classroom and through my professional planning practice, service on a planning commission has been the most relevant, interesting and fulfilling experience of my career. Based on my experience in SLO, I have appreciated the notion that we build community together through hard work, tough dialogues and compromise. Seeing community members and fellow commissioners engage in this process (what I believe is at the core of governing) has been one of the most energizing parts of my career and I look forward to continuing it. William Riggs Planning and Transportation Commission Application 2 of 5 Planning and Transportation Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Planning and Transportation Commission achieve, and why? How would you suggest accomplishing this? DocuSign Envelope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lanning and Transportation Commission Application 4 of 5 4. Planning and Transportation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Zoning Code City Charter California Environmental Quality Act El Camino Real Design Guidelines El Camino Real Master Plan Study and Appendices Area Plans such as the South of Forest Avenue (SOFA) I and II Plans Baylands Master Plan DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A - LEZI [VMXXIR KIRIVEP TPERW ^SRMRK GSHI ERH )-6  ')5% HSGYQIRXW - LEZI EPWS FIIR IRKEKIH [MXL 4EPS %PXS WTIGMJMG HSGYQIRXW XLVSYKL Q] GSRWYPXMRK [SVO TEVXMGYPEVP] XLI )P 'EQMRS (IWMKR KYMHIPMRIW ERH VIPEXIH XVEZIP QSHIPW JSVIGEWXMRK HIQERH EPSRK XLI GSVVMHSV DocuSign Envelope ID: 63C30384-9437-4878-9F40-4C3813BDOA7A Consent to pub!jsh Personal lnformatjon po the Cjty pf p a!p Altp Websjte California Government Code Section 6254.21 states, in part, "No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." This consent form will not be redacted and will be attached to the Application and posted to the City's website. The full code can be read here: LINK Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR X I request that the City of Palo Alto redact my home address, phone numbers, and email address from t he attached Board and Commission Application prior to posting to the City's website. I am providing the following alternate information and request that they use the following contact information instead. Address: 2130 Fulton Street, San Francisco, CA 94117-1080 __ Home/ _x_ Office Phone: _4_1_5_-_4_2_2_-_2_0_9_2 __________________ _ E-mail: wriggs@usfca.edu The phone number I address can be non-public and different than the address collected on page one. ~OocuSlgned by: OJillifAI.\ fi'IJS Signature: Eoo04123045a4E4 ... Date: 8/4/2017 (Optional) Additional Attachmentlsl If you would like to submit a resume, work sample, etc. along with your Application, Check this box x and click "Attach" to upload your document(s). Willi am Ri ggs Planning and Transportation Commission Application 5 of 5 Riggs, 1 of 14 WILLIAM W. RIGGS PhD, AICP, LEED AP www.williamriggs.com | @williamwriggs EDUCATION Ph.D., City and Regional Planning, University of California, Berkeley, 2011 Dissertation: Walkability and Housing: A Comparative Study of Income, Neighborhood Change and Socio- Cultural Dynamics in the San Francisco Bay Area. Master of Urban Planning, University of Louisville, 2003 Thesis: Town Plan Proposal for the Dangriga, Belize. Studio Project: Economic Revitalization in Old Louisville (Best Project, Kentucky APA, 2003) Bachelor of Arts, Art and Architecture History, Ball State University, 2001 Thesis: The integration of contemporary worship hymns into the church Rinker Scholar, University of Oxford, Politics and History, 2001. PROFESSIONAL APPOINTMENTS Assistant Professor, University of San Francisco, 2017 Present. Strategy & Communications, OppSites.com, 2016 Present. Principal & Director of Research, Sustinere, 2003 Present. Professor focusing on research and scholarship in urban policy, management and innovation. Quantitative and qualitative analysis expertise in multidisciplinary areas including transportation / mobility, economics, technology policy and accessibility, housing and community development, geo-spatial analysis / GIS and public policy / governance. Consulting projects for large & small organizations / systems focused on analytics, strategy, finance, planning and visioning, and mapping / geo-spatial modeling. Experience developing applied technological tools and UX environments for transportation and economic projects. Assistant Professor, CalPoly, San Luis Obispo, 2013 2017. Visiting Scholar and Research Associate, San Jose State University, San Jose, 2012, 2016 2017. Professor focusing on research and teaching using advanced analytical frameworks in transportation, real estate, housing, economics and emerging technlogy. Principal Planner & Research Scholar, UC Berkeley, 2008 2014. Transportation program manager; urban designer, land use and environmental project planner. Focus on sustainable design and intelligent transportation systems. This included award of grants totaling ~$3M for research on behavioral phycology and transportation demand management (TDM) incentives bundled real time information / wayfinding. Used technology to manage assets and numerous housing / academic building projects in a $2.2B building portfolio. Senior Planner, Arup, San Francisco, 2007 2008 Senior consultant on \ transport, housing, land use, cultural resources and environmental projects. This included future transportation and mobility work, clean fuel and EV evaluations, work on 2 of the first LEED ND projects and the reuse of a 5,000 acre military base site in Concord, CA. Specific expertise in travel behavior, technology, and physical design / UX of the built environment. Planner, Economist & Asset Manager, United States Coast Guard, 2003 2007 Senior planner, economist and asset manager conducting quantitative and qualitative analysis, project management and planning on a variety of projects, studies and analyses for US Coast Guard facilities. Analyses included: transportation and mobility evaluation of search and rescue response times; development of a tech tool for asset management and benefit-cost analysis; a complex facility design study in Guam in coordination with Navy planners, with a budget of ~$60M; a multi-partied public private partnership for the redevelopment of Coast Guard assets in Monterey, CA, with a budget exceeding $2M; a $300K Bay Area Strategic Housing Study, which evaluated public private partnership potential. Senior Research Associate, University of Louisville, 2001-2003, 2011 2013. Research in housing, economic and technology policy with Dr. David Simpson and Dr. John Gilderbloom. DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A Riggs, 2 of 14 OTHER APPOINTMENTS & PROFESSIONAL AFFILIATIONS Transportation Research Board, Standing Committee on Transportation Economics, 2017- Transportation Research Board, TDM Subcommittee, 2013- STRIDE Research Center, Executive Committee 2016- American Planning Association, Technology Division, 2005- US Green Building Council 2005- City of San Luis Obispo, Natural Resources Roundtable, 2015-2016 City of San Luis Obispo, Planning Commission, 2013-2016 Resources for Community Development Housing Corporation, Board of Directors, 2011-2012 CalTrans, District 4, Pedestrian Advisory Committee, 2009-2012 Alameda County, Bike and Pedestrian Working Group, 2008-2012 Society for College and University Planners, 2008-2012 Alameda County, Climate Action Working Group, 2008-2012 Metropolitan Transportation Commission (MTC), Climate Bay Area, 2008-2012 MTC, Partnership Technical Advisory Committee, 2008-2012 City of San Francisco, Pedestrian Safety Advisory Committee, 2005-2006 Greenbelt Alliance, Compact Development Team, 2004-2006 Associate, Bay Area Economics, 2006 Urban Land Institute, 2005-2008 Planner, Robert Doughty Consultancy, Ltd., 2002 Tumaini Training Center, Arusha, Tanzania, Instructor, 2002 Board of Directors, Old Louisville Shalom, 2002-2003 NCAA Student-Athlete Advisory Board, 1999-2001 CERTIFICATIONS American Planning Association, AICP (Certified 2005) US Green Building Council, LEED AP (Certified 2006) TEACHING URBP 231, Urban Design (G), San Jose State, 2017 URBP 232, Urban Design Studio (G), San Jose State, 2017 URBP 276, Web Technologies for Planning (G), San Jose State, 2017 URBP 236, Urban and Regional Development Policy Analysis (G), San Jose State, 2012, 2016 URBP 255, Real Estate Finance (G), San Jose State, 2016 URBP 206, Growth Management (G), San Jose State, 2016 CRP 338, Digital Cities (UG-GE), CalPoly San Luis Obispo, 2017 CRP 599, Graduate Thesis (G), CalPoly San Luis Obispo, 2013-2017 CRP 461 / 463, Professional Practice Project (UG), CalPoly, 2015-2017 CRP 325-425, Bicycle & Pedestrian Policy and Planning (UG-GE/G), CalPoly, 2013-2017 CRP 530, Public Agency Management (G), CalPoly, 2013-2017 CRP 457, Planning Information Systems (G), CalPoly, 2013-2016 CRP 216, Computer Systems for Planning (UG), CalPoly, 2013-2016 CRP 213, Population, Economics and Housing Policy & Analysis (UG), CalPoly, 2013-2016 Planetizen.com Coursework, Population Analysis, Economic Analysis, Housing Analysis, 2013 Planetizen.com Coursework, Basic Introduction to Quantum GIS, 2013 Information Systems (UG), Tumaini Training Center/Global Alliance for Africa, Arusha, Tanzania, 2002 HIST 152, Modern European History (UG), Ball State University, 2000 2001 HIST 150, Western Civilization (UG), Ball State University, 1999-2000 DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A Riggs, 3 of 14 PEER REVIEWED PUBLICATIONS 1.Riggs, W. (2017). Revisiting Location Efficiency: Strategies to Graduate Thinking on Mortgage Policy. Housing & Society. http://dx.doi.org/10.1080/08882746.2017.1340056 2. Frederick, C., Riggs W. and Gilderbloom, J. I. (2017). Commute Mode Diversity and Public Health: A Multivariate Analysis of 148 U.S. Cities. International Journal of Sustainable Transportation. http://www.tandfonline.com/doi/abs/10.1080/15568318.2017.1321705 3. Levine, D., Riggs, W. and Steffen, K. (2017). Rapid Prototyping a School-based Health Program in the Developing World. Development Engineering. http://dx.doi.org/10.1016/j.deveng.2017.04.001 4.Riggs, W. and Steiner R.L. (2017). The Built Environment and Walking. In Mulley C, Gebel K, Ding D (eds) Walking: Connecting sustainable transport with health. Bingley: Emerald. Forthcoming. 5.Riggs, W., and Gilderbloom, J. (2017). How Multi-Lane, One-Way Street Design Shapes Neighborhood Life: Collisions, Crime and Community. Local Environment. http://dx.doi.org/10.1080/13549839.2017.1303666 6. Meares, W. and Riggs, W. (2017). Walkability and The Benefits of Place-Based Housing: An Examination . Housing & Society. 43 (2), 103-125. http://dx.doi.org/10.1080/08882746.2017.1293428 7. Gilderbloom, J., Squires, G. Riggs, W. & S. (2017). Think Globally, Act Locally: Neighborhood pollution and the future of the earth. Local Environment. http://dx.doi.org/10.1080/13549839.2017.1278751 8.Riggs, W. and Gilderbloom J. (2017). The Connection Between Neighborhood Walkability and Life Longevity in a Midsized City. Focus. 13 (1). Available at: http://digitalcommons.calpoly.edu/focus/vol13/iss1/11 9.Riggs, W. (2017). Painting the Fence: Social Norms as an Economic Incentive to Non-Automotive Travel Behavior. Travel Behaviour & Society. http://dx.doi.org/10.1016/j.tbs.2016.11.004 10.Riggs, W., Rugh M., Cheung, K. and Schwartz, J. (2016). Bicycling and Women: Lessons for Marketing Guides. Women in Sport and Physical Activity. 4 (2), 120-130. 11. Tudela-Rivadeneyra, A., Shirgaokar, M., Deakin, E., and Riggs, W. (2016). Building more parking at major employment centers: Can full-cost recovery parking charges fund TDM programs? Case Studies in Transport. http://dx.doi.org/10.1016/j.cstp.2016.10.002 12.Riggs, W. (2016). Mobile Responsive Websites and Local Planning Departments in the US: Opportunities for the Future. Environment and Planning B. doi:10.1177/0265813516656375 13.Riggs, W. (2016). Cargo Bikes as a Growth Area for Bicycle vs. Auto Trips: Exploring the Potential for Mode Substitution Behavior. Transportation Research Part F. doi:10.1016/j.trf.2016.09.017 14.Riggs, W. and McDade, E. (2016). Moving From Planning to Action: Exploring Best Practice Policy in the Finance of Local Bicycling and Pedestrian Improvements. Case Studies on Transport Policy. doi:10.1016/j.cstp.2016.06.004 15.Riggs, W. and Gordon, K. (2016). How is Mobile Technology Changing Online Interactions in Planning? Environment and Planning B. doi:10.1177/0265813515610337 16.Riggs, W. & Gilderbloom, J. (2016). Two-Way Street Conversion: Evidence of Increased Livability in Louisville. Journal of Planning Education & Research. doi:0739456X15593147. 17.Riggs, W. (2015). Testing personalized outreach as an effective TDM measure. Transportation Research Part A: Policy and Practice, 78, 178 186. http://doi.org/10.1016/j.tra.2015.05.012 DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A Riggs, 4 of 14 18.Riggs, W., & Kuo, J. (2015). The impact of targeted outreach for parking mitigation on the UC Berkeley campus. Case Studies in Transport Policy. 3, 2. doi:10.1016/j.cstp.2015.01.004 19. Gilderbloom, J. I., Riggs, W., & Meares, W. L. (2015). Does walkability matter? An examination of ures and crime. Cities, 42, Part A, 13 24. doi:10.1016/j.cities.2014.08.001 20.Riggs, W. (2014). Inclusively Walkable: Exploring the Equity of Walkable Neighborhoods in the San Francisco Bay Area. Local Environment. 19, 1-28. doi:10.1080/13549839.2014.982080 21.Riggs, W. (2014). Steps toward validity in active living research: Research design that limits accusations of physical determinism. Health & Place, 26, 7 13. doi:10.1016/j.healthplace.2013.11.003 22. Gilderbloom, J. I., Meares, W. L., & Riggs, W. (2014). How brownfield sites kill places and people: an examination of neighborhood housing values, foreclosures, and lifespan. Journal of Urbanism: International Research on Placemaking and Urban Sustainability, 1 18. doi:10.1080/17549175.2014.905488 23. Sethi, S. A., Riggs, W., & Knapp, G. (2014). Metrics to monitor the status of fishing communities: An Alaska state of the state retrospective 1980 2010. Ocean & Coastal Management, 88, 21 30. doi:10.1016/j.ocecoaman.2013.11.007 24.Riggs, W. (2014). Dealing with Parking Issues on an Urban Campus: The Case of UC Berkeley. Case Studies on Transport Policy. 2 (3), 168-176. 25.Riggs, W. (2010). Going Home Again. Berkeley Planning Journal, 23(1), 195-200. 26. Knight, L., and Riggs, W. (2010). Nourishing urbanism: a case for a new urban paradigm. International Journal of Agricultural Sustainability, 8(1-2), 116 126. WORKING PAPERS / UNDER REVIEW 1. Dalton, L., Hajrasouliha, A. and Riggs, W. (2016). State of the Art in Campus Planning: Implications for Scholarship and Practice. Journal of the American Planning Association. 2.Riggs, W. and Chamberlain F. (2016). The TOD and Smart Growth Implications of the LA Adaptive Reuse Ordinance. Urban Geography. 3.Riggs, W. and Appleyard, B. (2016). The Economic Impact of One to Two-way Street Conversions: Advancing a Context Sensitive Framework. Journal of Urbanism. 4.Riggs, W., Knight L., Rugh, M. and Salzman, T. (2016). Revisiting Nourished Urbanism. International Journal of Agricultural Sustainability. POLICY PAPERS, INTERVIEWS & OTHER PUBLICATIONS 1. Riggs, W., LaJeunesse, S. and Zoepf, S. (2017). Autonomous Vehicles: Turn On, Tune-in, Drop Out? Planetizen.com. Retrieved from, https://www.planetizen.com/node/93598/autonomous-vehicles-turn-tune- drop-out 2. Riggs, W., Boswell, M. and Zoepf, S. (2017). A New Policy Agenda for Autonomous Vehicles: It's Time to Lead Innovation. Planetizen.com. Retrieved from, https://www.planetizen.com/node/91147/new-policy- agenda-autonomous-vehicles-its-time-lead-innovation 3. Riggs, W. (2017). White Paper: Bringing Online Learning Into the Planning Classroom. Planetizen.com. Retrieved from, https://www.planetizen.com/node/90960/white-paper-bringing-online-learning-planning- classroom 4. Riggs, W. (2017). City Planning Department Technology Benchmarking Survey 2017. Planetizen.com. Retrieved from, https://www.planetizen.com/node/90628/city-planning-department-technology- benchmarking-survey-2017 DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A Riggs, 5 of 14 5. Riggs, W. (2017). The Digital City of the Future: How technology is continuing to reshape how we live, work and play. Silicon Valley Impressions. 6. Riggs, W., Boswell, M. and Ross, R. (2016). Streetplan: Hacking Streetmix for Community-Based Outreach on the Future of Streets. Focus. 13. 7. Riggs, W. and Boswell, M. (2016). Thinking Beyond the (Autonomous) Vehicle: The Promise of Saved Lives. Planetizen.com. Retrieved from, https://www.planetizen.com/node/90212/thinking-beyond- autonomous-vehicle-promise-saved-lives 8. Riggs, W. (2016). Streetplan: Hacking for a Participatory Tool. Planning and Technology Today. American Planning Association. 9. Riggs, W. (2016). Self-help Transportation Measures and Our Economic Future. Medium. https://medium.com/@BillyRiggs/self-help-transportation-measures-and-our-economic-future- 3f0a2efdf011#.xdflb36fs 10. Riggs, W., Boswell, M. and Ross, R. (2016). Streetplan: Hacking Streetmix for policy solutions for the future of streets. Report for Code for America. 11. Riggs, W. (2016). Intersection Counts in Atascadero and Templeton. San Luis Obispo Council of Governments. 12. Riggs, W. (2016). Heritage Point Sustainable Transportation Assessment. Application for Affordable Housing for Sustainable Communities Funding. Community Housing Development Corporation, Richmond, CA. 13. Riggs, W. and Boswell, M. (2016). The Bicyclists' Manifesto for an Autonomous Vehicle Future. Planetizen.com. Retrieved from, http://www.planetizen.com/node/88564/bicyclists-manifesto-autonomous- vehicle-future 14. Riggs, W. (2016). Testing Social Norms as an Incentive to Active Transportation Behavior. SSRN. http://ssrn.com/abstract=2804721 15. Riggs, W. (2016). Revisiting Location Efficiency: Strategies to Graduate Thinking on Mortgage Policy. SSRN. http://ssrn.com/abstract=2805483 16. Riggs, W. and Boswell, M. (2016). Why Autonomous Vehicles Probably Won't Induce Sprawl. Planetizen.com. Retrieved from,http://www.planetizen.com/node/88324/why-autonomous-vehicles- probably-wont-induce-sprawl. 17. Riggs, W. (2016). On The Importance of Integrating the Natural & Built World in our Buildings. Medium. Retrieved from: https://medium.com/@BillyRiggs/on-the-importance-of-integrating-the-natural-built- world-in-our-buildings-60520c0b316a#.6m9lg5a3x 18. Riggs, W. and Boswell, M. (2016). No Business as Usual in an Autonomous Vehicle Future. Planetizen.com. Retrieved from, http://www.planetizen.com/node/85210/no-business-usual-autonomous- vehicle-future. 19. Greve, A. and Riggs, W. (2016). Cal Poly Climate Action Plan. 20. Riggs, W. (2016). CalPoly 2015 Transportation Survey Report. 21. Riggs, W. and Clark, C. (2016). The Practicing Planner: Can Digital Tools Foster Better Practice? Focus. (12). Available at: http://digitalcommons.calpoly.edu/focus/vol12/iss1/7 22. Chamberlain, F. and Riggs, W. (2016). Shifting the Tide: Transit-Oriented Development and Active Transportation Planning in Los Angeles. Focus. (12). Available at: http://digitalcommons.calpoly.edu/focus/vol12/iss1/14 DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A Riggs, 6 of 14 23. Riggs W. (2015). Development of Technical Analysis and Integration of Community Input efforts for Environmental Justice (EJ), Public Health, Active Transportation efforts in support of the 2016-2040 Regional Transportation Plan and Sustainable Communities Strategy. Report for Southern California Association of Governments (with Urban Design for Public Health / UD4H). 24. Riggs, W. (2015). Walkability: To Quantify or Not to Quantify. New Urbanism. doi:10.1080/17549175.2015.1111926 25. Riggs, W. (2015). A Counterpoint in the Great Uber Dialogue. Planetizen.com. Retrieved from http://www.planetizen.com/node/81206/counterpoint-great-uber-dialogue. 26. Tudela-Rivadeneyra, A., Shirgaokar, M., Deakin, E., and Riggs, W. (2015). Parking Innovations in the City of Berkeley: Evaluation of the goBerkeley Program. 27. Riggs, W. (2015). Book review of Close Up at a Distance: Mapping, Technology and Politics. Journal of Urban Technology, 22(2), 125 126. http://doi.org/10.1080/10630732.2015.1054674 28. Community Assessment. Retrieved from http://digitalcommons.calpoly.edu/crp wpp/17/?utm source=digitalcommons.calpoly.edu%2Fcrp wpp%2 F17&utm medium=PDF&utm campaign=PDFCoverPages 29. Riggs, W. (2015). s: Two Ways to Urban Regeneration. Planetizen.com. Retrieved from http://www.planetizen.com/node/80428/americas-streets-two-ways-urban-regeneration 30. Riggs, W. and Gilderbloom, J. (2015).-. Planetizen.com. Retrieved from http://www.planetizen.com/node/75629/two-ways-fix-our-neighborhoods. 31. Riggs, W., & Gilderbloom, J. (2015). Love is a Two Way Street. Retrieved from http://works.bepress.com/williamriggs/38/ 32. Riggs, W. (2015). Perspectives on open access: an early-Taylor and Francis Editor Resources. Retrieved from http://editorresources.taylorandfrancisgroup.com/perspectives-on-open- access-an-early-career-researchers-view/ 33. Riggs, W. and Gilderbloom, J. (2015). "More than one way to think about urban streets" The Louisville Courier-Journal, Mar. 2015. Retrieved from http://www.courier- journal.com/story/opinion/contributors/2015/03/16/one-way-think-urban-streets/24847471/. 34. Riggs, W., Steins, C. and Chevan, A. (2015). City Planning Department Technology Benchmarking Survey 2014. Planetizen.com. Retrieved from http://www.planetizen.com/node/73480/city-planning-department- technology-benchmarking-survey-2015. 35. Riggs, W. (2015). Viewpoint: Lessons in Leading. Planning Magazine. February. 36. Riggs, W. (2015). City of San Luis Obispo Open Space Accessibility Study. City & Regional Planning Studios, Project and White Papers, MS #1011. Retrieved from: http://digitalcommons.calpoly.edu/crp wpp/11/ 37. Riggs, W. and Pontarelli, H. (2014). Community Sustainability Planning as a Tool for Increased Environmental Sustainability: The Case of Two California Cities. Focus,11. 38. Riggs, W. (2014). Lessons in Leading: Lessons for Leadership in Public Agency Management. Focus,11. 39. Riggs, W. (2014). Thriving in the New Zombie Future: Business as Usual Planning for the Zombie Apocalypse. Planetizen.com. Retrieved from http://www.planetizen.com/node/70178. 40. Riggs, W. (2014). Multi-modal Traffic Assessment. (with Lisa Wise Consulting). City of Menlo Park. DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A Riggs, 7 of 14 41. Riggs, W. (2014). Greta Place as a Historic District. San Luis Obispo, Cultural Heritage Commission. 42. Riggs, W., Coles, C., Rugh, M. and C. Jackson. (2014). Concord Complete Streets Assessment. Retrieved from http://works.bepress.com/williamriggs/18 43. Riggs, W. (2014). Encouraging the Physicality of Writing: Ideas to Help Students Make a Beautiful Mess. Random Thoughts and Focused Minds | Center for Teaching & Learning Blog. 44. Riggs, W. (2014). SLO Ranks 7 th Most Dangerous City for Cycling. Interview, KCOY / NBC TV. 45. Riggs, W. (2014). CalPoly Must Do More to Put the Brakes on Traffic. San Luis Obispo Tribune, 4 February 2014. 46. Riggs, W. (2013). Public Health Issues in Developing Countries Educational Materials: Composition of educational campaigns for child-mortality related public health issues in the developing world. Available at https://soundcloud.com/billyriggsmusic 47. Riggs, W. (2013). Reflections on Campus Planning: Lessons for Practice. Focus,10. 48. Riggs, W. (2013). UC Berkeley, Athletics Masterplan (with Sam Davis Architecture). 49. Riggs, W. (2013). UC Berkeley, Goldman School of Public Affairs Expansion Plan (with Gensler) 50. Riggs, W. (2012). Book Review of Making Healthy Places: Designing and Building for Health, Well- being, and Sustainability. By Andrew L. Dannenberg, Howard Frumkin and Richard J. Jackson. Berkeley Planning Journal, 25(1), 248-251. 51. Riggs, W. (2012). Alameda County Bicycle & Pedestrian Plans. 52. Riggs, W. (2012). Historic Structure Report: Hilgard Hall (John Galen Howard). 53. Riggs, W. (2011). Policy Paper: UC Berkeley Periphery Safety Action Plan (with the UC Berkeley Safe Transportation Research and Education Center). 54. Riggs, W. (2011). Historic Structure Report: Girton Hall (Julian Morgan). 55. Riggs, W. (2011). Historic Structure Report: California Alumni Association, Alumni House (Clarence Mayhew). 56. Riggs, W. (2011). Policy Report: UC Berkeley Parking and Transportation Demand Management (PTDM) Masterplan. 57. Riggs, W. (2011). Book Review of Gangs in Garden City: How Immigration, Segregation, and Youth Violence Are Cha -158. 58. Riggs, W. (2008). A Paradigm Shift in Planning: Dealing with Climate Change and the Ever-Increasing Human Footprint. The New Planner. Winter Edition. 59. Riggs, W. (2008). Environmental Impact Statement: Concord Naval Weapons Station Reuse Plan. 60. Riggs, W. (2007). UC Berkeley, Cal Climate Action Plan (CalCAP). 61. Riggs, W. (2003). Proposal for a Town Plan, Dangriga, Belize, Spring 2003. 62. Riggs, W. (2003). Revitalization of 4th and Oak, Old Louisville, for Old Louisville Shalom, 2003. 63. Riggs, W. (2003). Planning for Technology Infrastructure, Arusha, Tanzania. 64. Riggs, W. (2002). Hous For Fannie Mae. DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A DocuSign Envelope ID: 63C30384-9437-4878-9F40-4C3813BDOA7A CONFERENCES & PRESENTATIONS 1. Riggs, W. (2017) Changing the Urban Technology Paradigm: Issues and Opportunities for the Future. Proceedings of the Association of Collegiate Schools of Planning. Denver. October 12-15, 2017. [peer reviewed] 2. Riggs, W., Boswell, M. and GueITa E. (2017). Autonomous Vehicles, Uncertainty and the Planning Policy Response. Proceedings of the Association of Collegiate Schools of Planning. Denver. October 12-15, 201 7. [peer reviewed] 3. Appleyard, B., Riggs, W., Millard-Ball, A., Merlin, L., Schlossberg, M. and Al, S. Street Livability, Health and Humanity in the Era ofDriverless Cars: Roundtable for the Future. Proceedings of the Association of Collegiate Schools of Planning. Denver. October 12-15, 2017. [peer reviewed] 4. Riggs, W. (2017) Sustainable Transportation Working Group . APRU Sustainable Cities and Landscapes Conference, Portland, OR. September 16-17, 2017. [working group participant] 5. Riggs, W. (2017) Urbanism Next Workshop : AV's Effects on Urban Development. Autonomous Vehicles Symposium. San Francisco, July 12, 2017. [invited talk] 6. Riggs, W. (2017) Housing, Transport and Complexity. Arent Fox Elephant in the Room Speaker Series. San Francisco, CA. June 28, 2017. [invited talk] 7. Riggs, W. and Ross, A. (2017) Hampered by Hardcoreness: On Availability Bias and How Group Cycling Events Fail to Impact the Every day. VeloCity 2017: Scientists/or Cycling Colloquium, Nijmegen Netherlands, June 12-16, 2017. [peer reviewed] 8. Riggs, W. and Pande, A. (2017) Perceptions of Safety and Cycling Behavior: Implications for Street Design in the US. VeloCity 2017: Scientists for Cycling Colloquium, Nijmegen Netherlands, June 12-16, 2017. [peer reviewed] 9. CalPoly Climate Smart Travel: Sustainability, Climate, Travel & the Future 10. 11. Riggs, W. (2017) Urbanism Next. SCI, Portland, OR. April 24, 2017. [chaITette participant] 12. Riggs, W. (2017). Engaging the City[zens ]. Guest Lecture, CRP 338, CalPoly, San Luis Obispo. [invited talk] 13. Riggs, W. (2017) Future of Mobility. APA California Central Coast. San Luis Obispo, CA. March 13, 2017. [invited talk] 14. Riggs, W. (2017) Doing the Hard Work of Mobility. Stanford CARS Seminar. Palo Alto, CA. March 7, 2017. [invited talk] 15. Riggs W. and Gilderbloom J. (2017). The Economic and Social Impact of One-way Street Design and Performance on Neighborhood Livability. Proceedings of the 96th Transportation Research Board (17- 06741). Washington, D.C. [peer reviewed] 16. Lord-Fanner, K. and Riggs W. (2017). Transportation Policy for Campus Climate Action Planning: Process and Policy Implications. Proceedings of the 96th Transportation Research Board (17-06686). Washington, D.C. [peer reviewed] 17. Appleyard, B., Ryan, S., Schneider, R., Grembek, 0 ., Cherry, C., Nambisian, S., and Riggs, W. (2017). A National Research Agenda for Bicycle and Pedestrian Safety. Proceedings of the 96th Transportation Research Board (17-06391 ). Washington, D.C. [peer reviewed] 18. Riggs, W. (2017). Social Norms as Incentives to Non-automotive Travel Behavior. Proceedings of the 96th Transportation Research Board (17-01010). Washington, D .C. [peer reviewed] Riggs, 8of14 Riggs, 9 of 14 19. Riggs, W (2016). Beyond Complete Streets: the Future of Streets for Livability. Stanford Transportation Seminar.Palo Alto, CA. October 21, 2016. [invited talk] 20. Riggs, W (2016). Teaching Quantitative Methods Using Technology in a Self-Organized Learning Environment. Proceedings of the Association of Collegiate Schools of Planning. Portland. November 2-6, 2016. [peer reviewed] 21. Riggs, W (2016). Influencing Active Travel Behavior: Exploring The Importance of Social Norms. Proceedings of the Association of Collegiate Schools of Planning. Portland. November 2-6, 2016. [peer reviewed] 22. Riggs, W and Gilderbloom J. (2016). Street Design Policy: Evaluating the Suitability for Biking and Walking. Proceedings of the Association of Collegiate Schools of Planning. Portland. November 2-6, 2016. [peer reviewed] 23. Riggs, W., Boswell, M. R., and Ross, R. (2016). StreetPlan: Hacking Streetmix to do Community-Based Outreach on the Future of Streets. Code for America Summit. Oakland, CA. November 1-3, 2016. [invited] 24. Riggs, W. (2016). An Overview of Transportation Demand Managment. Transportation Options II: Creative Strategies to Meet Growing Demands. San Jose, CA. September 27, 2016. [invited keynote] 25. Riggs, W. (2016). Research Informing Practice: Opportunities for Transportation Partnerships. California Higher Education Sustainability Conference. Fullerton, CA. June 27-29, 2016. [invited] 26. Riggs, W. (2016). Social Economic Norms as Incentives for Active Travel Behavior. International Conference for Transport and Health. San Jose. June 14, 2016. [peer reviewed] 27. Frederick, C., Gilderbloom, J. and Riggs W. (2016). Go Green For Longer Lifespan and Improved Quality of Life. Urban Affairs Association Conference. San Diego. [peer reviewed] 28. Riggs, W. Mobile Responsive Websites and Local Planning Departments in the U.S.: Opportunities for the Future. (2016). Urban Affairs Association Conference. San Diego. [peer reviewed] 29. Riggs, W. and Pande A. (2016). Perceptions of Safety and Cycling Behavior Based on Traffic Data: Implications for Public Health and City Planning. NATMEC 2016. Miami. [peer reviewed] 30. Riggs, W. and Appleyard, B. (2016). The Economic Impact of One to Two-way Street Conversions: Advancing a Context Sensitive Framework. Proceedings of the 95th Transportation Research Board. Washington, D.C. [peer reviewed] 31. Riggs, W. (2016). Smart Growth, Displacement and Environmental Justice: The Case of Los Angeles. Cornell University. Ithaca. [invited] 32. Riggs, W. (2016). Two-Way Streets: The Importance of Urban Design and Street Typology. Cornell University. Ithaca. [invited] 33. Riggs, W. (2016). Sticks vs. Carrots: Balancing price and incentives to promote walking and biking. University of California, Santa Cruz. Santa Cruz. [invited] 34. Riggs, W. (2016). Urban Design and Street Typology: Do They Matter? University of Southern California, Urban Growth Seminars. Los Angeles. [invited] 35. Riggs, W and Gilderbloom J. (2015). How Multi-lane One-way Street Design Shapes Life Chances: Collisions, Crime and Community. Proceedings of the Association of Collegiate Schools of Planning. Houston. [peer reviewed] 36. Riggs, W. (2015). Exploring the Cargo Bike as Tool for Mode Substitution. Proceedings of the Association of Collegiate Schools of Planning. Houston. [peer reviewed] DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A Riggs, 10 of 14 37. Riggs, W. (2015). Transportation Trends for Universities and Innovation Firms. Urban Land Institute, Fall Meeting, San Francisco. [invited] 38. Riggs, W. (2015). Planners Tech Toolkit. APA California 2015 Conference, Oakland. [invited] 39. Riggs, W. (2015). A46 Cargo Bikes as a Growth Area for Active Transportation. Journal of Transport & Health, 2(2), S28 S29. International Conference for Transport & Health. London. [peer reviewed] 40. Riggs, W. (2015). Improving Active Transportation Data in HIAs with Automated Counters: Lessons from CA. Moving Active Transportation to Higher Ground. Transportation Research Board. Washington, D.C. [peer reviewed] 41. Riggs, W. and Gilderbloom, J. (2015). Two-ways to Fix Our Neighborhoods. Urban Affairs Association Conference. Miami. [peer reviewed] 42. Riggs, W. and Schwartz, J. (2015). Cargo Bikes as a Growth Area for Bicycle Transportation. UC Connect Conference. Santa Barbara, CA. [peer reviewed] 43. Tudela-Rivadeneyra, A., Shirgaokar, M., Deakin, E., and Riggs, W. (2015). The Cost versus Price for Parking Spaces at Major Employment Centers: Findings from UC Berkeley. Proceedings of the 94th Transportation Research Board. Washington, D.C. [peer reviewed] 44. Riggs, W., W. Meares, Z. Murrell, S. Smith, B. Cronin and J. Gilderbloom. (2014). East Breckinridge: A case study of one vs. two-way streets. Proceedings of the International Making Cities Livable Conference. 2015. Portland. 45. Riggs, W. (2014). Lessons from the Guli: Teaching Walkability from the Streets of India. Proceedings of the Association of Collegiate Schools of Planning. Philadelphia. [peer reviewed] 46. Riggs, W. and Gordon, K. (2014). How is Mobile Technology Changing Online Interactions in Planning? Proceedings of the Association of Collegiate Schools of Planning. Philadelphia. [peer reviewed] 47. Riggs, W. (2014). Investing in Communities by Removing One--Way Streets: The Case of Louisville, KY Proceedings of the Association of Collegiate Schools of Planning. Philadelphia. [peer reviewed] 48. Riggs, W. (2014). Invited Lecture. Soft Copy / Hard Copy: Maximizing the Digital While Retaining the Tangible.CalPoly Instructional Innovation Showcase, Center for Teaching & Learning Technology. San Luis Obispo. [invited] 49. Riggs, W. (2014). CalPoly, San Luis Obispo. 50. Riggs, W. (2014). Using GIS for Data Management and Analysis. Guest Lecture, CRP 513, CalPoly, San Luis Obispo. 51. Riggs, W. (2014). Digital Transportation & You. Guest Lecture, CRP 338, CalPoly, San Luis Obispo. 52. Riggs, W. (2014). Encouraging Sustainable Transportation Behavior. University of California, Institute of Transportation Studies (ITS) Speaker Series. Davis. [invited] 53. Sethi, S. and Riggs, W. (2014). A systematic approach to empirical characterization and analysis of fishing communities. Alaska Marine Science Symposium. Anchorage. [peer reviewed] 54. Riggs, W. (2014). Transportation, Health and Planning. Guest Lecture, CRP 470, CalPoly, San Luis Obispo. 55. Riggs, W. (2014). Becoming a GIS Jedi. Guest Lecture, CRP 545, CalPoly, San Luis Obispo. 56. Riggs, W. (2014). The Digital City, Transportation & the Future. Guest Lecture, CRP 338, CalPoly, San Luis Obispo. DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A Riggs, 11 of 14 57. Riggs, W., and Kuo J. (2014). campus. Proceedings of the 93rd Transportation Research Board. Washington, D.C. [peer reviewed] 58. Riggs, W. (2013). Planning for Resiliency at Varying Scales. Guest Lecturer, EDES 101. CalPoly, San Luis Obispo. 59. Riggs, W. (2013). Town & Gown: Campus Planning Introduction. Guest Lecturer, CRP 402. CalPoly, San Luis Obispo. 60. Riggs, W. (2013). Digital Cities. Guest Lecturer, CRP 470. CalPoly, San Luis Obispo. 61. Riggs, W. (2013). Transportation Planning & the Impending Zombie Apocalypse. Guest Lecturer, CRP 504. CalPoly, San Luis Obispo. 62. Riggs, W. (2013). GIS and Digital Convergence. Guest Lecturer, CRP 513. CalPoly, San Luis Obispo. 63. Riggs, W., Deakin, E. & Kuo, J. (2013). Estimating the Potential for Mode Shift Based on Price and Incentives. ACSP-AESOP Joint Congress. Dublin, Ireland. [peer reviewed] 64. Riggs, W. (2013). Does Walkability Matter: Exploring the Relationship Between Walkability and Housing Value, Foreclosures and Crime. Urban Affairs Association Conference. San Francisco. [peer reviewed] 65. Riggs, W. (2013). Pricing and Transportation Behavior in the Campus Environment: the Case of UC Berkeley. University of California Transportation Center Conference. Berkeley. [peer reviewed] 66. Riggs, W. (2012). Inclusively Walkable: Exploring the Equity of Walkable Neighborhoods. ACSP Annual Conference. Cincinnati. [peer reviewed] 67. Gilderbloom, J., Riggs, W., Meares, W. and Hu, C. (2012). Resilient Neighborhoods: Exploring the Relationship Between Walkability and Housing Value, Foreclosures and Crime. ACSP Annual Conference. Cincinnati. [peer reviewed] 68. Meares, W. Gilderbloom, J., and Riggs, W. (2012). The Impact of EPA Superfund Sites on Neighborhood Housing Values, Foreclosures, Crime, and Health. Urban Affairs Association Meeting. Pittsburgh. [peer reviewed] 69. Riggs, W. (2012). Transportation Planning University Planning. Pacific Regional Conference. March 2012. Palo Alto. [invited] 70. Riggs, W. (2010-2012). Guest Lecturer, Campus Transportation Planning, In:City Summer Program (G), UC Berkeley. Berkeley. 71. Riggs, W. (2011). Climate Smart Parking: Research in Action on the UC Berkeley Campus. University of California, Transportation Center Conference. Berkeley. [peer reviewed] 72. Riggs, W. (2010). Metrics of Walkable Neighborhoods. University of California Transportation Center Conference. Riverside. [peer reviewed] 73. Riggs, W. (2009). Understanding the Metrics of Walkable Neighborhoods: Phase 1 of Study of Choice and Walkability, UC Berkeley Doctoral Colloquium Series. Berkeley. [invited] 74. Riggs, W. (2009). Guest Lecturer, Public Health, Nutrition & the Built Environment (UG), UC Berkeley. 75. Riggs, W. (2008). Growing Greener and Healthier Cities, East to West, International Making Cities Livable Conference. Santa Fe. 76. Riggs, W. (2007). Guest Lecturer, Green Design and Public Health (G), UC Berkeley Extension. 77. Riggs, W. (2007). Go Green for Your Health. APA Federal Division Conference. Philadelphia, PA. DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A Riggs, 12 of 14 78. Riggs, W. (2005). Coast Guard Installations: A Unique Challenge to Antiterrorism Force Protection, APA Federal Division Conference. San Francisco, CA. 79. Riggs, W. (2004). Getting out of the decoding business: Making complex data comprehendible, APA Federal Division Conference. Washington, D.C. FUNDED RESEARCH 2016 2017. Principal Investigator for CSU Sustaining Successes Teaching Technology Grant. ($17K) CSU . 2016 2017. Co-Principal Investigator for CONNECTING THE DOTS: Campus Form, Student Satisfaction and Academic Performance. ($10K) Society for College and University Planning. 2016 2017. Co-Principal Investigator for Walkable Green Environments and the Co-benefit of Complete Streets Policy. ($5K) Calpoly STRIDE. 2016 2017. Principal Investigator for Active Travel Policy and Economics. ($14K) Cal Poly RSCA. 2015 2016. Co-Principal Investigator for Perceptions of Safety and Cycling Behavior as a Health Intervention. ($5K) Calpoly STRIDE. 2015 2016. Principal Investigator for Teaching Quantitative Methods in a Self-Organized Learning Environment. ($21K) CSU Promising Practices Grant. . 2015 2016. Co-Principal Investigator for CalPoly, Climate Action Plan. ($35K) CalPoly, San Luis Obispo. 2015. Principal Investigator for Concord Complete Street Assessment. ($35K) City of Concord. 2014. Principal Investigator for Open Space Accessibility Assessment. ($5K) City of San Luis Obispo. 2014. Principal Investigator for RE:Building the Walkable City. ($6K) RCRI Seed Grant. 2010 2015. Co-Principal Investigator with Professor Elizabeth Deakin for FHWA Value Pricing Pilot Program Grant ($1.8M) for research on parking pricing, economic norms and social norms. 2013 2014. Principal Investigator for Validating Walkability Metrics to Measure the Connection with Housing Value, Return on Investment for Streetscape Investments and Neighborhood Socio-Economic Resilience. ($12K) CalPoly External Funds Initiative (EFI). 2012 2013. Break the Mode: Parking Mode-Shift Policy Study. ($6K) The Green Initiative Fund. 2010. Research on Pedestrian Safety and Campus Environs, with the UC Berkeley Safe Transportation Research and Education Center. 2007. Parks and Accessibility Research in Los Angeles, Disparities in Access to Parks and Recreation Resources, with Dr. Michael Jerrett from the University of California, Berkeley, School of Public Health and Dr. Jennifer Wolch from the University of Southern California, Department of Geography. 2001. Transforming Government On-line: Information, Public Participation and e-Business in Local Planning Administration, with Dr. David Simpson, University of Louisville. AWARDS & HONORS ITE Excellence in Transportation Awards, for City of San Luis Obispo Circulation Element, 2016 Perry Chapman Prize, Society for College and University Planners (SCUP), 2016 Hagman Scholar and Fellowship, UCLA Extension, 2016 Service Learning Faculty Fellow, CalPoly, San Luis Obispo, 2014 University of California Transportation Center (UCTC) Fellow, 2009 DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A Riggs, 13 of 14 Ball State University, Graduate of the Last Decade (GOLD) Award, 2009 UC Berkeley City and Regional Planning, University Block Grant, 2007, 2008 National Science Foundation Graduate Fellowship, Honorable Mention, 2008 Society of American Military Engineers (SAME), Design Excellence award for complex multi-partied public private partnership for the redevelopment of Coast Guard assets in Monterey, CA, 2008 Leadership in Energy and Environmental Design, Neighborhood Design (LEED-ND) certification for US Green Building Council pilot proposals for a 76 acre mixed-use site in San Diego, CA and a 2000+ unit development in Napa County, California, 2008 America study and facility design study in Guam, 2007 San Francisco Transportation and Land Use Coalition (Now TRANSFORM), Urban Photography Award, 2006 Unit Commendation Medal, Excellence in Federal Service, US Coast Guard, 2006 Meritorious Team Commendation Medal, US Coast Guard, 2005 Federal Special Act Award for Superior Performance, US Coast Guard, 2004 American Planning Association Federal Division, Achievement Commendation, 2004 Kentucky Chapter of the American Planning Association (KAPA) Award Best Planning Project for completion of a Town Plan Proposal for the Town of Dangriga, Belize, with research and recommendations in health and infrastructure planning and the first digital city map with coded land use (the first in Belize) , 2004 Kentucky Chapter of the American Planning Association (KAPA) Award Best Planning Project, for completion of an award-winning urban design, master planning and economic revitalization plan for the neighborhood of Old Louisville;, Revitalization of 4th and Oak, Old Louisville, 2003 Outstanding Student, University of Louisville, Department of Urban & Public Affairs; Summa Cum Laude Graduation Honors, 2003 c Excellence, University of Louisville, 2003 Graduate Research Fellow, University of Louisville, 2001-2003 Kentucky Chapter of the American Planning Association Scholarship, 2002 Rinker Scholar for Study at Oxford University, 2001 Outstanding Senior Award, Ball State University History Department; Magna Cum Laude, Graduation Honors, 2001 Lawrence and Mabel Hurst Scholarship, Ball State University, 2001 Phi Alpha Theta, history honorary, Ball State University, 2001 Phi Society, Ball State University equivalent of Phi Beta Kappa, 2001 Golden Key National Honor Society, Ball State University, 2000 Paul Ogle Community Foundation Scholarship, 1997-2001 Mid-American Conference, Presidential Award for Athletic and Academic Excellence, 2001 NCAA Academic All-American, 1999-2001 UNIVERSITY & REFEREE SERVICE STRIDE Research Center, Executive Committee; Associate Editor, Focus Journal of Planning Policy, Education & Practice; CRP Graduate Student Planning Association (Faculty Advisor); CRP BSCRP Committee; CRP IT and Web Committee (Chair); CRP Advancement, Grants and Contracts Committee; CRP Student Fellowships and Scholarships Committee; CAED Instructional Technology Committee; CalPoly Campus Sustainability Summit; UC Berkeley, Chancellors Advisory Committee on Sustainability; UC Berkeley, Chancellors Joint Oversight Committee for Parking & Transportation; UC Berkeley, Design Review Committee Berkeley Planning Journal; Case Studies in Transportation Policy; Cities; Environment, Development and Sustainability; Environment and Planning B; Housing Policy Debate; Focus; Local Environment; Journal of the American Planning Association;Journal of Planning Education & Research; Journal of Transport and Health; Journal of Transportation and Land Use; Journal of Urban Affairs; Journal of Urban Planning & Development; Journal of Urbanism: International Research on Placemaking and Urban Sustainability; Management Research Review; Transportmetrica B-Transport Dynamics; Transportation Economics; Transport Policy; Transportation Research Board;Transportation Research Part A: Policy and Practice; Urban Studies. DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A Riggs, 14 of 14 OTHER TRAINING Center for Teaching and Learning (CTLT) Faculty Learning Community 2013-2016; CTLT Camp Course Design, 2014-2015; CTLT Flipped Course Training, 2013; Sexual Harassment Training 2013; Computer Security Training, 2013; Business Writing for Managers, 2012; Syllabus and Course Design, 2010; Health Impact Assessment, 2009; Sustainability Design, 2009; Environmental Land Use Law, 2007; Real Property Lease Law, 2007; US Green Building Council LEED Overview, 2007; ULI Real Estate Development, 2005; ULI Real Estate Finance 2005; National Environmental Policy Act (NEPA) Training, 2003; Project Management, 2004; A/E Services Contracting, 2004; Civil Engineering Management, 2004; Performance Based Procurement, 2004; Fiscal Appropriations Law, 2005. TECHNOLOGY Microsoft Project/Office/Access/FrontPage; ESRI ArcGIS and extensions; QGIS, UrbanSim, GeoCanvas and Other Spatial Analysis Tools; Adobe CS; AutoCAD; Google Sketchup/Earth; statistical packages (SPSS/STATA/R); audio recording and editing programs such as Sound Forge, FL-Studio, Reason, Cubase, Pro-Tools; Programming (DOS, HTML, JAVA, C+, Visual Basic, Python); hardware installation; maintenance; network administration. Web design for Robert Doughty Consultancy, Center for Research, Center for Environmental and Policy Management, SethiRiggs Consulting; Livagreen PERSONAL Born, Louisville, KY (USA). Fluent in Spanish. Avid distance runner and cyclist. Boston Marathon finisher. Multiple musical copyrights with Billy Riggs Band. Eagle Scout, Boy Scouts of America (1994). DocuSign Envelope ID: 63C3D3B4-9437-4878-9F4D-4C3B13BD0A7A CITY OF 5 PALO ALTO TO: FROM: DATE: SUBJECT: HONORABLE CITY COUNCIL BETH MINOR, CITY CLERK OCTOBER 2, 2017 AGENDA ITEM NUMBER 5-Selection of Applicants to Interview on October 24, 2017 for the Architectural Review Board, the Historic Resources Board, and the Planning & Transportation Commission. Planning and Transportation Commission applicant Lisa Peschcke-Koedt provided the attached resume for consideration along with her application for the Planning and Transportation Commission. Beth Minor City Clerk 1of1 1 LISA PESCHCKE-KOEDT E-mail: lisa_peschcke_koedt@hotmail.com Professional and Biographical Information – 2017 Summary: want to contribute to making the world better. Do something important that matters. Care about and respect others, and build friendships across countries and cultures. Be happy. Recognized as an excellent leader, with very strong strategic, analytical, listening and communication skills. Have always led and been part of global teams, acknowledged for excellent diversity and inclusion. Decided to retire early to pursue other interests including contributing to my local community and hopefully to the broader world, as well as more time for personal and family interests. Career Information  Retired January 2017 from Cisco Systems, Inc. Planned early retirement to pursue personal, civic and other interests.  February 2006 to January 2017: Vice President, International Tax & Customs, Cisco Systems, Inc., based in San Jose, California. Cisco is a publicly traded global (Nasdaq: CSCO). Cisco has operations in over 90 countries requiring tax and customs management. • Lead global team of tax and trade professionals. Responsible for compliance, audits, planning, government relationships, business partnership and other advising. Also includes overall organizational development for the team and individuals, longer-term vision and strategy, communications, training and similar matters. • Help drive Cisco's and Finance's overall leadership and management goals. This includes Chairing the Finance Inclusion & Diversity Committee, participating in internal leadership development, and speaking at various manager and broader training sessions.  June 2010 – January 2011: Vice President, Finance Transformation, Cisco Systems, Inc. I undertook a special project under the leadership of Cisco’s Chief Financial Officer to establish the Finance Business Capabilities Transformation focus. Included engagement on the vision, strategy and design; leading the team responsible for delivering the specific capabilities; establishing the high-level execution roadmap for the deliverables; and using change leadership to engage and align across the company. My role was intended as a “start up” role with transition to business/functional owners at the appropriate time. These transformational capabilities and goals have been absorbed into the broader company. The initial work we did as a focused team accelerated progress for the company.  May 1999 to January 2006: Vice President Global Tax, Agilent Technologies Inc., and until November 2004 also Vice President Global Trade, based in Palo Alto, California. Agilent is a publicly traded global multinational headquartered in California (NYSE: A). Agilent has facilities in over 35 countries and does business in over 100 countries. Agilent spun off from Hewlett-Packard Co. in June 2000. Led global team of tax and trade professionals, advising the business, negotiating with governments, managing the financial impacts of tax and trade, and building and leading the team. Also participated in broader finance and business aspects of forming a new multi-billion-dollar public company from "scratch" (from corporate infrastructure perspective, the business was ongoing). 2  May 1996 to April 1999: Director of European Tax, Licensing & Customs, Hewlett- Packard Company, based in Geneva, Switzerland. (I also continued the International Tax Counsel role summarized below.) Full management, leadership and professional responsibilities for a team of over 100 individuals, including 25 tax professionals. HP's revenue in Europe exceeded US$15 billion at this time (the company had $40-$50B in revenue). HP operated in over 120 countries. Built a very motivated and integrated tax team in Europe. Established the European Chapter of Tax Executives Institute, the first chapter outside of North America.  September 1992 to April 1999: International Tax Counsel for Hewlett-Packard Company, based in Palo Alto, California. Managed HP's overall international taxes, including transfer pricing, international tax planning and business and functional relationships.  June 1987 to August 1992: Senior Tax Attorney, Hewlett-Packard Company, Palo Alto, California. Responsible for all international tax matters for HP's activities in Asia-Pacific, Canada and Latin America.  February 1984 to January 1985: Law Clerk to Judge Samuel Conti, U.S. District Court, Northern District of California.  1982 through 1985 (various periods): associate in law firms of Cadwalader, Wickersham & Taft, Washington, D.C., Miller & Chevalier, Washington, D.C., Wilmer, Cutler & Pickering, Washington, D.C. and Ware & Freidenrich, Palo Alto, California. Responsible for legal and tax matters for clients in various industries. Education, Professional Activities and Awards  J.D., Cornell University School of Law, New York, 1983. Graduate magna cum laude with specialization in international legal affairs. Editor Cornell Law Review (1982-83). Member, Order of the Coif. Admitted to practice in the District of Columbia (1983, currently inactive) and California (1985). Member of the American, California and District of Columbia Bar Associations.  B.A., Stanford University, Stanford, California, 1978. Major in political science. Earlier emphasis on mathematics.  Awarded YWCA of Silicon Valley 2005 Tribute to Women and Industry Award. Nominated by Agilent Chief Executive Officer.  Featured in May 2005 Tax Intelligence Report focused on leadership in the tax profession.  Earlier active on the Board of the Santa Clara Valley Chapter of Tax Executives Institute (TEI). Founder and first President of the TEI European Chapter (1997-1999). Vice-Chair of TEI International Tax Committee (1996-1999). Member of other industry tax executive associations, such as MAPI (Manufacturers Alliance) Tax Counsel.  Author, A Practical Approach to Permanent Establishment Issues in a Multinational Enterprise, 98 Tax Notes Int'l 95-15 (May 18, 1998). Drafted Hewlett-Packard and TEI 3 submissions to the OECD Committee on Fiscal Affairs. Speaker at George Washington IRS Tax school, TEI and other external professional courses in the U.S. and Europe. Volunteer Activities  Volunteer member of the Palo Alto Citizens Advisory Committee (CAC) focused on the Comprehensive Plan 2030, from July 2015 through May 2017. My mother, Ditter, participated in the Palo Alto comprehensive plan/planning process in the 1970s as a volunteer as well.  Member, League of Women Voters Palo Alto. Board member for part of 2017, then "off Board" member (continuing). Chair of new Civic Savvy Committee for LWV Palo Alto, focused on assessing information and informed voting (including facts matter and fake news topics).  Member of American Civil Liberties Union (ongoing). Most recently focused on immigration rights as part of ACLU Freedom City People Power grass roots initiative.  Volunteer for various political and civic activities, such as phone banks for specific candidates. Personal Information  Born in Palo Alto, California. Parents Ditter and René Peschcke-Koedt were recent immigrants from Denmark who settled in Palo Alto.  Attended Addison Elementary, Jordan Junior High and Palo Alto High School (graduated PALY 1973).  Attended high school in Denmark for six months before starting at PALY.  Married to Bill (William) Koopman. Bill has retired from law practice and focuses on woodworking (luthier especially), photography and trekking.  Enjoy riding my bicycle, swimming, reading (especially mysteries which I hope to write someday), time with family and friends, and being by or in the ocean.  Fluent in English and Danish (speaking and reading better than writing). Very limited understanding of French and German. City of Palo Alto (ID # 8423) City Council Staff Report Report Type: Consent Calendar Meeting Date: 10/2/2017 City of Palo Alto Page 1 Summary Title: SB 1 Budget Appropriation Title: Approve a Budget Amendment in the Capital Improvement Fund to Recognize and Appropriate SB 1 Funding in the Amount of $385,376 to the Capital Improvement Program Project PE-86070, Street Maintenance From: City Manager Lead Department: Public Works Recommendation Staff recommends that the City Council amend the Fiscal Year 2018 Budget Appropriation Ordinance for the Capital Improvement Fund by: a. Increasing the estimated revenue from the State of California by $385,376; and b. Increasing the Street Maintenance project, PE-86070 appropriation by $385,376. Background/Discussion On May 15, 2017 staff brought an informational report briefing Council on the newly passed SB 1 funding formally known as the Road Repair and Accountability Act of 2017 (Staff Report ID #8076). SB 1 established the Road Maintenance and Rehabilitation Account (RMRA) to address deferred maintenance on the state highway and local streets and roads systems. The bill provides that funds shall be used for projects that include, but are not limited to, the following:  Road maintenance and rehabilitation  Safety projects  Railroad grade separations  Complete street components, including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and City of Palo Alto Page 2 stormwater capture projects in conjunction with any other allowable project  Traffic control devices SB 1 specifies the annual allocation of funds for a number of transportation programs listed in the bill. The remaining RMRA revenues, estimated to reach $2.9 billion annually, will be split 50/50 between state highway and local streets maintenance and rehabilitation. SB 1 continuously appropriates the RMRA revenue to cities and counties using the same formula that applies to the existing base 18-cent per gallon excise tax. The bill includes a “maintenance of effort” (MOE) requirement for local funds contributed to street and road repairs to help ensure the new funding augments, not supplants, existing budgets for road repairs. Specifically it requires each city to spend no less than the average spent annually on street and road repairs from its general fund for FY 2010 through FY 2012. Preliminary MOE estimates for Palo Alto are substantially lower than the City’s current annual street and road repairs investment, indicating that Palo Alto will meet the MOE requirement. Palo Alto’s RMRA funding estimate for FY 2018 is $385,376. SB 1 requires that Council approve the budget appropriation with a project list that includes four components:  Project description,  The location of each proposed project,  Schedule for completion, and  Estimated useful life of improvement. Staff recommends the RMRA funding for FY 2018 be added to Capital Improvement Program (CIP) project PE-86070, Street Maintenance. The recommended appropriations actions will recognize and make available the funding in FY 2018 once the state makes the allocation. The SB 1 funding will support the City’s goal of achieving an average citywide Pavement Condition Index (PCI) of 85 by 2019, with no street having a PCI less than 60. With a current citywide average PCI of 83, the City is on track to meet the 85 goal. However, additional funding is needed to address streets that will still have PCI scores less than 60. The funding will be used on the FY 2018 Asphalt Paving Project for streets shown in Attachment A. Work on this project is anticipated to be completed by December 2018. An award of the construction contract will be City of Palo Alto Page 3 brought to Council for approval in spring 2018. The estimated useful life of a street overlay is 30 years. Resource Impact SB 1 requires that Council approve the budget appropriation and the City must submit the report for planned expenditures to the California Transportation Commission by October 16, 2017; however, monthly appropriations from the State Controller’s Office will start in January 2018 increasing the City’s estimated revenue from SB 1 by $385,376 in the Capital Improvement Fund for the Street Maintenance project, PE-86070. Palo Alto’s RMRA funding for FY 2019 and ongoing is estimated to be $1.2 Million annually, and funding from RMRA in future fiscal years will be recognized and appropriated as part of the annual CIP budget process. Attachments:  Attachment A: Street List & Map ATTACHMENT A Street From Street To Street PCI Alma Street Palo Alto Avenue Hawthorne Avenue 38 Alma Street Hawthorne Avenue Everett Avenue 52 Alma Street Everett Avenue Lytton Avenue 40 Alma Street Lytton Avenue Hamilton Avenue 55 Alma Street Hamilton Avenue Forest Avenue 75 Alma Street Forest Avenue Homer Avenue 71 Alma Street Homer Avenue Channing Avenue 73 Alma Street Channing Avenue Addison Avenue 62 Alma Street Addison Avenue Lincoln Avenue 59 Alma Street Lincoln Avenue Kingsley Avenue 61 Alma Street Kingsley Avenue Melville Avenue 69 Ash Street Sherman Avenue Grant Avenue 34 Ash Street Grant Avenue Sheridan Avenue 34 Ash Street Sheridan Avenue Page Mill Road 39 Barron Avenue Laguna Avenue La Calle 53 Barron Avenue La Calle Carlitos Court 44 Barron Avenue Carlitos Court El Centro Street 44 Barron Avenue El Centro Street Josina Avenue 67 Birch Street Leland Avenue Stanford Avenue 55 Downing Lane Forest Avenue Homer Avenue 52 El Cerrito Road Cerrito Way End, South 43 Emerson Street North California Avenue Nevada Avenue 63 Emerson Street Nevada Avenue Oregon Expressway 65 Guinda Street Melville Avenue Kingsley Avenue 57 Guinda Street Kingsley Avenue Lincoln Avenue 45 Guinda Street Lincoln Avenue Addison Avenue 61 Hale Street Palo Alto Avenue University Avenue 41 Julie Court Matadero Avenue End 51 La Calle Barron Avenue End North 73 La Calle Barron Avenue End South 81 Lane 33 Ruthven Avenue Cowper Street 10 Lincoln Avenue University Avenue End 59 San Jude Avenue La Donna Street End 32 W. Crescent Drive University Avenue Southwood 57 Whitman Court Bryant Street Waverley Street 53 FY 2018 Asphalt Paving Project 1200 100 200 400 300 400 900 300 300 300 300 400 300 300 400 300 400 200 400 400 500 200 400 300 100 500 100 400 300 500 500 200 0 400 500 600 500 600 500 300 600 400 500 500 200 600 300 200 800 600 600 600 200 700 100 200 600 700 100 100 100 700 200 100 100 200 100 100 300 600 100 200 100 200 800 0 100 0 0 100 100 100 800 600 900 0 200 0 300 0 0 0 0 700 0 500 600 private LELAN D AVE NUE BRYANT STREET PA LO ALTO A VE N UE COWPER STREET RUT HV EN AVEN UE FO RE ST A V EN U E HOMER AVENUE AD DIS O N A VE NU E M E L V IL L E A V E N U E PALO A LTO AV ENU E UNIV ERSITY A VENUE WAVERLEY STREET HA MILT O N A VE N UE LA DONNA STREET STANFORD A VENUE NO RTH C A L I FO RN I A A V E N U E OR EG ON E X PR ESS W AY CALIF O RNIA A VE NUE PA G E MILL R O AD JOSINA AVENUE LAGUNA AVENUE CE RRITO WAY MA T ADER O A VEN U E MELVILL E A VENUE UN I V ERSITY A VENU E BIRCH STREET LA N E 33 DOWNINGLANE WHITMAN COURT GUINDA STREET HA L E STR EE T ALMA STREET WEST CRE SCEN T DR I V E SA N J U D E STR EET ASH STREET EMER SON ST R E ET JULIE COURT BARRON AVENUE LA CALLE EL CERRITO ROAD LI N C O L N A V E N U E This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0'1403' FY 2 0 1 8 S t r e e t R e s u r f a c i n g CITY O F PALO A L TO I N C O R P O RAT E D C ALIFOR N IA P a l o A l t oT h e C i t y o f A P R IL 16 1 894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto bleung, 2017-08-16 16:08:01 (\\cc-maps\Encompass\Admin\Meta\View.mdb) City of Palo Alto (ID # 8507) City Council Staff Report Report Type: Consent Calendar Meeting Date: 10/2/2017 City of Palo Alto Page 1 Summary Title: Amendment 3 to Contract for Valet Parking Services with SP+ Title: Approval of Amendment Number Three to Contract Number C14152025 With SP Plus for Valet Parking Services to Extend the Contract Term to March 2, 2018 From: City Manager Lead Department: Planning and Community Environment Recommendation Staff recommends that Council approve Amendment Three to Contract C14152025 with SP Plus to extend the term to March 2, 2018 from September 2, 2017. Background and Discussion City staff is engaged in a number of parking management programs to improve parking utilization and maximize parking supply. The Downtown Residential Preferential Parking (RPP) program, which regulated non-resident parking in the Downtown neighborhoods, increased demand for parking in Downtown garages. As a result, the City entered into a contract with SP Plus aimed at maximizing utilization of existing parking supply using a valet-assist program. The current valet-assist program, allows for up to 75 additional cars to be parked with no increase in capital investment. Valet parking allows the City to maximize permit sales by overselling lots to a greater degree. The valet program is conducted by SP Plus under Contract C14152025. The existing valet program is staffed by valet attendants, stationed on the top level of the High Street and Bryant/Lytton Garage. When the permit spaces at the garage are nearing capacity, the attendants use signage to direct permit parkers to park in the drive aisle and leave their key with the attendant. Prior to beginning the program, occupancy was at capacity during the midday peak parking hours. Valet assist allows the City to oversell permits and fully utilize stalls in high demand garages when fully occupied. With valet’s currently assisting in parking 45-70 cars on a typical weekday, the City can safely oversell these permits and expand parking City of Palo Alto Page 2 capacity. Without utilizing a valet service, the City would need to reduce the permit oversell rate in these garages, by approximately 225 permits. In addition to extending garage capacity, the program adds another level of service and security in our high traffic locations. Amendment 1 of the contract expanded the contract to allow the City to provide valet parking at the High Street Garage and Bryant/Lytton Garage. The second amendment of this contract is included as Attachment A. The third amendment (Attachment B) will continue the valet program as is, extending the end date to March, 2018. Based upon staff analysis, spending on this contract has been less than anticipated, leaving sufficient capacity in the contract for this six month extension. As a result, the contract amount is not being increased. However, staff is preparing an RFP to seek a vendor to provide enhanced services and to add options to expand the valet program, as necessary. Policy Implications The valet-assist program is consistent with current Comprehensive Plan Goals, Policies, and Programs: Goal T-8: Attractive, Convenient Public and Private Parking Facilities Policy T-45: Provide sufficient parking in the University Avenue/Downtown and California Ave business districts to address long-range needs. Policy T-47: Protect residential areas from the parking impacts of nearby business districts. Program T-49: Implement a comprehensive program of parking supply and demand management strategies for Downtown Palo Alto. Program T-52: Evaluation options to ensure maximum use of the City parking structures in the University Avenue/Downtown and California Avenue areas. Resource Impact Staff requests Council approval to extend the contract to March 2, 2018. The Fiscal Year 2018 Adopted Operating Budget for University Avenue Parking Permit Fund includes sufficient funding for this program, which would require staffing each garage with two full-time valet attendants, and providing for managerial oversight for 10 hours per week per garage. Based upon staff analysis of expenditures to date and expected costs to the end of the contract term, no additional funds are required at this time. City of Palo Alto Page 3 Timeline Staff implemented the valet parking programs in late Summer 2015 and this contract amendment continues this service through March 2, 2018. Environmental Review The proposed action would implement operational changes at existing garages and is exempt from review under the California Environmental Quality Act (CEQA) under Class One (CEQA Guidelines Section 15301, Existing Facilities) and because it can be seen with certainty that the proposed action to incrementally increase garage capacity via operational changes could not have a significant effect on the environment (CEQA Guidelines Section 15061(b)(3), the “general rule”). Attachments: Attachment A - C14152025 SP PLUS CONTRACT AMENDMENT No 2 (PDF) Attachment B - SP PLUS CONTRACT AMENDMENT No 3 (PDF) 1 of 1 Revision April 28, 2014 AMENDMENT NO. 2 TO CONTRACT NO. C14152025 BETWEEN THE CITY OF PALO ALTO AND SP PLUS CORPORATION This Amendment No. 2 to Contract No. C14152025 (“Contract”) is entered into February 15, 2017, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and SP PLUS CORPORATION, a Delaware corporation ("CONSULTANT"). R E C I T A L S A. The Contract was entered into between the parties for the provision of the operation of a Parking Attendant Program at the Lot R Parking Garage on High Street between University Avenue and Hamilton Avenue. B. The CITY intends to extend the term to September 2, 2017 from March 2, 2017. C. The parties wish to amend the Contract. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the parties agree: SECTION 1. Section 2 TERM, is hereby amended to read as follows: “SECTION 2. TERM. The term of this Agreement shall be from March 3, 2014 through September 2, 2017 unless terminated earlier pursuant to Section 19 of this Agreement.” SECTION 2. Except as herein modified, all other provisions of the Contract, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment on the date first above written. CITY OF PALO ALTO APPROVED AS TO FORM: SP PLUS CORPORATION DocuSign Envelope ID: 11E88644-F210-41C2-B191-110486B2CA95 Senior Vice President Steve Aiello Albert S Yang Senior Deputy City Attorney James Keene City Manager Certificate Of Completion Envelope Id: 11E88644F21041C2B191110486B2CA95 Status: Completed Subject: Please DocuSign: C14152025 SP PLUS CONTRACT AMENDMENT No 2.pdf Source Envelope: Document Pages: 1 Signatures: 3 Envelope Originator: Supplemental Document Pages: 0 Initials: 0 Christopher Anastole Certificate Pages: 5 AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Payments: 0 250 Hamilton Ave Palo Alto , CA 94301 chris.anastole@cityofpaloalto.org IP Address: 12.220.157.20 Record Tracking Status: Original 2/14/2017 1:32:15 PM Holder: Christopher Anastole chris.anastole@cityofpaloalto.org Location: DocuSign Signer Events Signature Timestamp Steve Aiello saiello@spplus.com Senior Vice President Security Level: Email, Account Authentication (None)Using IP Address: 107.23.7.1 Sent: 2/14/2017 1:56:58 PM Resent: 2/27/2017 9:20:22 AM Viewed: 2/17/2017 1:56:05 PM Signed: 2/27/2017 9:32:31 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Albert S Yang Albert.Yang@CityofPaloAlto.org Senior Deputy City Attorney City of Palo Alto Security Level: Email, Account Authentication (None) Using IP Address: 73.254.101.222 Sent: 2/27/2017 9:32:32 AM Viewed: 2/27/2017 10:08:59 AM Signed: 2/27/2017 10:11:02 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: James Keene James.Keene@CityofPaloAlto.org City Manager City of Palo Alto Security Level: Email, Account Authentication (None) Using IP Address: 50.174.200.162 Signed using mobile Sent: 2/27/2017 10:11:03 AM Viewed: 2/27/2017 10:28:54 AM Signed: 2/27/2017 10:29:01 AM Electronic Record and Signature Disclosure: Accepted: 4/14/2015 5:40:07 PM ID: 44fe333a-6a81-4cb7-b7d4-925473ac82e3 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Jeffery Heckathorn Jeffery.Heckathorn@CityofPaloAlto.org Administrative Associate III City of Palo Alto Security Level: Email, Account Authentication (None) Sent: 2/27/2017 10:29:02 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Sherry Nikzat Sherry.Nikzat@CityofPaloAlto.org Sr. Management Analyst City of Palo Alto Security Level: Email, Account Authentication (None) Sent: 2/27/2017 10:29:03 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign ID: Notary Events Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/27/2017 10:29:03 AM Certified Delivered Security Checked 2/27/2017 10:29:03 AM Signing Complete Security Checked 2/27/2017 10:29:03 AM Completed Security Checked 2/27/2017 10:29:03 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure CONSUMER DISCLOSURE From time to time, City of Palo Alto (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 10/1/2013 8:33:53 AM Parties agreed to: James Keene How to contact City of Palo Alto: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: david.ramberg@cityofpaloalto.org To advise City of Palo Alto of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at david.ramberg@cityofpaloalto.org and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Palo Alto To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to david.ramberg@cityofpaloalto.org and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Palo Alto To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to david.ramberg@cityofpaloalto.org and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC CONSUMER DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Palo Alto as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Palo Alto during the course of my relationship with you. 1 of 1 Revision April 28, 2014 AMENDMENT NO. 3 TO CONTRACT NO. C14152025 BETWEEN THE CITY OF PALO ALTO AND SP PLUS CORPORATION This Amendment No. 3 to Contract No. C14152025 (“Contract”) is entered into September 2, 2017, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and SP PLUS CORPORATION, a Delaware corporation ("CONSULTANT"). R E C I T A L S A. The Contract was entered into between the parties for the provision of the operation of a Parking Attendant Program at the Lot R Parking Garage on High Street between University Avenue and Hamilton Avenue. B. The CITY intends to extend the term to March 2, 2018 from September 2, 2017. C. The parties wish to amend the Contract. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the parties agree: SECTION 1. Section 2 TERM, is hereby amended to read as follows: “SECTION 2. TERM. The term of this Agreement shall be from March 3, 2014 through March 2, 2018 unless terminated earlier pursuant to Section 19 of this Agreement.” SECTION 2. Section 19.2 TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES, is hereby amended to read as follows: “19.2. CONSULTANT may terminate this Agreement or suspend its performance of the Services by giving sixty (60) days prior written notice thereof to CITY. SECTION 3. Except as herein modified, all other provisions of the Contract, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment on the date first above written. CITY OF PALO ALTO APPROVED AS TO FORM: SP PLUS CORPORATION DocuSign Envelope ID: DEF32D51-630F-4D13-8E95-9C2427F36BF1 Senior Vice President Steve Aiello Bill Kepp Regional Manager CITY OF PALO ALTO OFFICE OF THE CITY CLERK October 2, 2017 The Honorable City Council Palo Alto, California SECOND READING: Adoption of an Ordinance Establishing a Permitting Program for Tobacco Retailers to be Administered by Santa Clara County (FIRST READING: September 18, 2017 PASSED: 8-0 Kou absent) This Ordinance was first heard by the City Council on September 18, 2017 and was passed without changes with a vote of 8-0 Kou absent. ATTACHMENTS:  Attachment A: Tobacco Ordinance (DOCX) Department Head: Beth Minor, City Clerk Page 2 NOT YET APPROVED 170809 th TS/ORD Amending 4.64 Ordinance No. _____ Ordinance of the Council of the City of Palo Alto Repealing Section 9.14.080 (Location of Tobacco Vending Machines) and Adding Chapter 4.64 to Title 4 (Business Licenses and Regulations) to Regulate the Sale of Tobacco Products The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Findings and Recitals. The Council of the City of Palo Alto finds and declares as follows: A. The California Legislature has recognized smoking as “the single most important source of preventable disease and premature death in California.” (Health and Safety Code section 118950(a)(1)). B. In 2016, the State of California raised the minimum age to purchase or consume tobacco products (including through electronic vaporizing devices) from 18 to 21. C. Researchers at Stanford University School of Medicine have found that teens’ exposure to tobacco advertising at retail outlets substantially increases the odds they will start smoking. D. The County of Santa Clara reported that, in Palo Alto, the percentage of stores found to be selling tobacco to minors rose from 5.5% in 2013 to 15.3% in 2014 (4 of 26 stores in 2014). E. The State of California’s Cigarette and Tobacco Products Licensing Act of 2003 allows local licensing laws for tobacco sales. (Business and Professions Code section 22971.3). F. The County of Santa Clara has adopted a tobacco retail permit program in order to encourage responsible retailing of tobacco products and to deter the sale and distribution of tobacco products to persons under 21. (County of Santa Clara Ordinance Code, Title A, Division A18 (§ A18-367 et seq.)). G. On December 5, 2016, the City Council approved an agreement with the County of Santa Clara to administer a tobacco retail permit system in the City, pending the passage of a retail permit ordinance. H. The City desires to protect the public health, safety, and welfare by discouraging the sale and distribution of tobacco products to persons under 21. I. In order to protect the public health, safety, and welfare, the City Council desires to amend Palo Alto Municipal Code, Title 4 to add a new chapter 4.64 to regulate the sale of tobacco products. NOT YET APPROVED 170809 th TS/ORD Amending 4.64 SECTION 2. Title 4 (Business Licenses and Regulations) is hereby amended to add new Chapter 4.64 to read as follows: Chapter 4.64 Permits for retailers of tobacco products. 4.64.010 Intent. (a) This Chapter is adopted to: (1) Ensure compliance with the business standards and practices of the City; (2) Encourage responsible retailing of tobacco products; (3) Discourage violations of laws related to tobacco products, especially those that prohibit or discourage the sale or distribution of tobacco products to persons under 21; and (4) Protect the public health and welfare. (b) This Chapter does not expand or reduce the degree to which the acts regulated by federal or state law are criminally proscribed or alter the penalties provided by such laws. 4.64.020 Definitions. For the purposes of this Chapter, the following definitions shall apply: (a) “Arm's length transaction” means a sale in good faith and for valuable consideration that reflects the fair market value in the open market between two or more informed and willing parties, neither of which is under any compulsion to participate in the transaction. A sale between relatives, related companies or partners, or a sale for which a significant purpose is avoiding the effect of the violations of this Chapter is not an arm's length transaction. (b) “Designee” means the agency selected or designated by the City to enforce and/or administer the provisions of this Chapter. (c) “Ownership” means possession of a ten percent or greater interest in the stock, assets, or income of a business, other than a security interest for the repayment of debt. (d) “School” means a public or private elementary, middle, junior high or high school. (e) “Tobacco product” means: (1) Any product subject to: 21 U.S.C. § 387 et seq. (“Subchapter IX”) of the Federal Food, Drug, and Cosmetic Act (See 21 U.S.C. § 387a(b)) (“products subject to Subchapter IX”); or 21 C.F.R. §§ 1100.1- 1100.3 (“tobacco products subject to Subchapter IX”). Products subject to Subchapter IX include, but are not limited to, cigarettes, cigarette tobacco, roll-your-own tobacco, smokeless tobacco, cigars, pipe tobacco, waterpipe tobacco, and electronic nicotine delivery systems (such as, but not limited to, electronic cigarettes, electronic cigars, electronic hookahs, vape pens, personal vaporizers, and electronic pipes). Products subject to Subchapter IX also include components or parts of tobacco products, such as, but not limited to, liquids that are for use in an electronic nicotine delivery system and that contain tobacco or nicotine or are derived from tobacco or nicotine (“e-liquids”), vials that contain e-liquids, and atomizers. Products that are not subject to Subchapter IX include accessories of tobacco products, such as, but not limited to, ashtrays, spittoons, and conventional matches and lighters that solely provide an external heat source to initiate but not maintain combustion of a tobacco product. NOT YET APPROVED 170809 th TS/ORD Amending 4.64 (2) Any product for use in an electronic nicotine delivery system, whether or not it contains tobacco or nicotine or is derived from tobacco or nicotine. (f) “Retailer” means any person who sells, exchanges, or offers to sell or exchange, for any form of consideration, tobacco products. “Retailing” shall mean the doing of any of these things. This definition is without regard to the quantity of tobacco products sold, exchanged, or offered for sale or exchange. 4.64.030 Requirements and prohibitions. (a) Permit required. It shall be unlawful for any person to act as a retailer of tobacco products in the City without first obtaining and maintaining a valid retailer permit pursuant to this Chapter for each location at which that activity is to occur. Tobacco product retailing without a valid tobacco retailer permit is a nuisance as a matter of law. (b) Lawful business operation. It shall be a violation of this Chapter for any retailer to violate any local, state, or federal law applicable to tobacco products or the retailing of such products. (c) Display of permit. Each current retailer permit shall be prominently displayed in a publicly visible place at the permitted location. (d) Notice of minimum age for purchase of tobacco products. Retailers shall post conspicuously, at each point of purchase, a notice stating that selling tobacco products to anyone under 21 years of age is illegal and subject to penalties. Such notice shall be subject to the approval of the City or its Designee. (e) Positive identification required. No retailer shall sell or transfer a tobacco product to another person who appears to be under 30 years of age without first examining the customer's identification to confirm that the customer is at least the minimum age required under state law to purchase and possess the tobacco product. (f) False and misleading advertising prohibited. A retailer either without a valid retailer permit or with a suspended retailer permit: (1) Shall keep all tobacco products out of public view. (2) Shall not display any advertisement relating to tobacco products that promotes the sale or distribution of such products from the retailer's location or that could lead a reasonable consumer to believe that tobacco products can be obtained at that location. (g) Limitation on storefront advertising. No more than 15 percent of the square footage of the windows and clear doors of an establishment used for retailing shall bear advertising or signs of any sort, and all advertising and signage shall be placed and maintained in a manner that ensures that law enforcement personnel have a clear and unobstructed view of the interior of the premises, including the area in which the cash registers are maintained, from the exterior public sidewalk or entrance to the premises. However, this latter requirement shall not apply to an establishment where there are no windows, or where existing windows are located at a height that precludes a view of the interior of the premises by a person standing outside the premises. (h) Flavored tobacco products. (1) Except as permitted in paragraph (3) of this subsection (h), no retailer shall sell a tobacco product containing, as a constituent or additive, an artificial or natural flavor or aroma (other than tobacco) or an herb or spice, including strawberry, grape, orange, NOT YET APPROVED 170809 th TS/ORD Amending 4.64 clove, cinnamon, pineapple, vanilla, coconut, licorice, cocoa, chocolate, cherry, or coffee, that is a characterizing flavor or aroma of the tobacco product, smoke or vapor produced by the tobacco product. (2) A tobacco product shall be subject to a rebuttable presumption that the product is prohibited by paragraph (1) of this subsection (h) if: (A) The product's manufacturer or any other person associated with the manufacture or sale of tobacco products makes or disseminates public statements or claims to the effect that the product has or produces a characterizing flavor or aroma, other than tobacco; or (B) The product's label, labeling, or packaging includes a statement or claim—including any text and/or images used to communicate information—that the product has or produces a characterizing flavor or aroma other than tobacco. (3) Paragraph (1) of this subsection (h) shall not apply to any retailer that meets all of the following criteria: (A) Primarily sells tobacco products; (B) Generates more than 60 percent of its gross revenues annually from the sale of tobacco products; (C) Does not permit any person under 21 years of age to be present or enter the premises at any time, unless accompanied by the person's parent or legal guardian, as defined in Section 6903 of the Family Code; (D) Does not sell alcoholic beverages or food for consumption on the premises; and (E) Posts a sign outside the retail location that clearly, sufficiently, and conspicuously informs the public that persons under 21 years of age are prohibited from entering the premises. (i) Vending machines prohibited. No tobacco product shall be sold, offered for sale, or distributed to the public from a vending machine or appliance, or any other coin or token operated mechanical device designed or used for vending purposes, including, but not limited to, machines or devices that use remote control locking mechanisms. (j) Prohibition on sale or distribution of tobacco products to persons under 21 years. No retailer shall sell, offer for sale, or distribute any tobacco product to any individual who is under 21 years of age. 4.64.040 Eligibility requirements for a permit. (a) No retailer permit may be issued to authorize retailing at other than a fixed location. For example, retailing by persons on foot or from vehicles is prohibited. (b) No retailer permit may be issued to authorize retailing at a temporary or recurring temporary event. For example, retailing at flea markets and farmers' markets is prohibited. (c) No retailer permit may be issued to authorize retailing at any location where the profession of pharmacy is practiced by a pharmacist licensed by the State of California in accordance with the Business and Professions Code and where prescription drugs are offered for sale. (d) No retailer permit may be issued to authorize retailing at any location within 1,000 feet of a school, as measured by a straight line between any point along the property line of any parcel on which a school is located and any point along the perimeter of the applicant's NOT YET APPROVED 170809 th TS/ORD Amending 4.64 proposed business location; provided, however, that the prohibition contained in this subsection (d) shall not apply to the following: (1) Any retailer of tobacco products operating lawfully on the date immediately prior to this Chapter becoming effective; and (2) Any lawfully operating retailer of tobacco products that would otherwise become ineligible to receive or renew a retailer permit due to the creation or relocation of a school. (e) No retailer permit may be issued to authorize retailing at a location which is within 500 feet of a location occupied by another retailer, as measured by a straight line between any point along the perimeter of an existing retailer’s business location and any point along the perimeter of the applicant's proposed business location, provided, however, that the prohibition contained in this subsection (e) shall not apply to existing retailers of tobacco products operating lawfully on the date immediately prior to this Chapter becoming effective. (f) Any exemption granted to a retailer pursuant to this Chapter shall cease to apply upon the earlier of the following to occur: (1) The retailer fails to timely renew the retailer permit pursuant to this Chapter. (2) A new person obtains ownership in the business. 4.64.050 Application procedure. (a) It is the responsibility of each retailer to be informed of all laws applicable to retailing, including those laws affecting the issuance of a retailer permit. No retailer may rely on the issuance of a retailer permit as a determination by the City that the retailer has complied with all laws applicable to retailing. A retailer permit issued contrary to this Chapter, contrary to any other law, or on the basis of false or misleading information supplied by a retailer shall be revoked pursuant to this Chapter. (b) All retailer permit applications shall be submitted on a form supplied by the City or its Designee to implement this Chapter. (c) A permitted retailer shall inform the City or its Designee in writing of any change in the information submitted on an application for a retailer permit within 14 calendar days of a change. (d) All information specified in an application pursuant to this Chapter shall be subject to disclosure under the California Public Records Act (Government Code Section 6250 et seq.) or any other applicable law, subject to any exemptions. 4.64.060 Issuance of permit. (a) Upon the receipt of a complete application for a retailer permit, the application fee, and the annual permit fee, the City or its Designee shall issue a retailer permit unless substantial evidence demonstrates that one or more of the following bases for denial exists: (1) The information presented in the application is inaccurate or false. (2) The application seeks authorization for retailing at a location for which this Chapter prohibits issuance of a retailer permit. NOT YET APPROVED 170809 th TS/ORD Amending 4.64 (3) The application seeks authorization for retailing by a person to whom this Chapter prohibits issuance of a retailer permit. (4) The application seeks authorization for retailing that is prohibited pursuant to this Chapter (e.g., mobile vending) or that is unlawful pursuant to any other law. (b) A retailer permit shall be revoked if the City or its Designee finds that one or more of the bases for denial of a retailer permit under this Chapter existed at the time application was made or at any time before the retailer permit issued. Such a revocation shall be without prejudice to the filing of a new permit application. (c) A decision to deny issuance of a retailer permit or to revoke a retailer permit that has been wrongly issued may be appealed pursuant to this Chapter. 4.64.070 Permit term, renewal, and expiration. (a) Term of permit. The term of a retailer permit is one year. A retailer permit is invalid upon expiration. (b) Renewal of permit. The City or its Designee shall renew a valid retailer permit upon timely payment of the annual permit fee. The City or its Designee may, in its discretion, agree to renew any expired retailer permit within the three-month period following expiration if the retailer pays the annual permit fee and applicable late charges. For every calendar month, or fraction thereof, that a retailer fails to renew an expired retailer permit, a late charge equal to 20 percent of the annual permit fee shall be assessed. A retailer permit renewed within three calendar months of expiration shall be treated as if timely renewed. (c) Issuance of permit after revocation or expiration of permit. To apply for a new retailer permit more than three calendar months after expiration of a retailer permit or following revocation of a retailer permit that was wrongly issued, a retailer must submit a complete application for a retailer permit, along with the application fee and annual permit fee. The City or its Designee shall issue a retailer permit pursuant to the requirements of this Chapter. 4.64.080 Permits nontransferable. (a) A retailer permit may not be transferred from one person to another or from one location to another. Whenever a new person obtains ownership in a business for which a retailer permit has been issued, a new retailer permit shall be required, but any exemption granted pursuant to Section 4.64.040(d) or (e) shall cease to apply. (b) Notwithstanding any other provision of this Chapter, prior violations of this Chapter at a location shall continue to be counted against a location and permit ineligibility and suspension periods shall continue to apply to a location unless: (1) One hundred percent of the interest in the stock, assets, or income of the business, other than a security interest for the repayment of debt, has been transferred to one or more new owners; and (2) The City or its Designee is provided with clear and convincing evidence, including an affidavit, that the business has been acquired in an arm's length transaction. 4.64.090 Permit conveys a limited, conditional privilege. NOT YET APPROVED 170809 th TS/ORD Amending 4.64 Nothing in this Chapter shall be construed to grant any person obtaining and maintaining a retailer permit any status or right other than the limited, conditional privilege to act as a retailer at the location in the City identified on the face of the permit. 4.64.100 Fees. The City or its Designee shall not issue or renew a retailer permit prior to full payment of any applicable fees. The City shall, from time to time, establish by resolution the fees to issue or to renew a retailer permit. The fees shall be calculated so as to recover the cost of administration and enforcement of this Chapter, including, for example, issuing a permit, administering the permit program, conducting retailer education, performing retailer inspection and compliance checks, documenting violations, and prosecuting violators, but shall not exceed the cost of the regulatory program authorized by this Chapter. All fees and interest earned from such fees shall be used exclusively to fund administration and enforcement of this Chapter. 4.64.110 Compliance monitoring. (a) Compliance with this Chapter shall be monitored by the City or its Designee. In addition, any peace officer may enforce the penal provisions of this Chapter. The City Manager may designate any number of additional persons to monitor and facilitate compliance with this Chapter. (b) The City or its Designee shall check each retailer at least once per 12-month period to determine if the retailer is complying with all laws applicable to retailing, other than those laws regulating underage access to tobacco products. Nothing in this paragraph shall create a right of action in any retailer or other person against the City or its agents. 4.64.120 Prevention of underage sales. (a) The City or its Designee shall check each retailer to determine whether the retailer is conducting business in a manner that complies with laws regulating youth access to tobacco products. Nothing in this paragraph shall create a right of action in any retailer or other person against the City or its agents. (b) The City or its Designee shall not enforce any law establishing a minimum age for tobacco product purchases against a person who otherwise might be in violation of such law because of the person's age ("Youth Decoy") if the potential violation occurs when: (1) The Youth Decoy is participating in a compliance check supervised by a peace officer or a code enforcement official of the City or its Designee; (2) The Youth Decoy is acting as an agent of a person designated by the City or its Designee to monitor compliance with this Chapter; or (3) The Youth Decoy is participating in a compliance check funded in part, either directly or indirectly through subcontracting, by the City, or the California Department of Public Health. 4.64.130 Penalties for a violation by a retailer with a permit. NOT YET APPROVED 170809 th TS/ORD Amending 4.64 (a) In addition to any other penalty authorized by law, an administrative fine shall be imposed and a retailer permit shall be suspended if any court of competent jurisdiction determines, or the City or its Designee finds based on a preponderance of the evidence, after the retailer is afforded notice and an opportunity to be heard, that the retailer, or any of the retailer's agents or employees, has violated any of the requirements, conditions, or prohibitions of this Chapter, has pled guilty, "no contest" or its equivalent to such a violation, or has admitted to such a violation. (b) Amount of fine. Each such violation shall be subject to an administrative fine as follows: (1) A fine not to exceed $100.00 for a first violation within a 12-month period; (2) A fine not to exceed $200.00 for a second violation within a 12-month period; and (3) A fine not to exceed $500.00 for each additional violation within a 12-month period. (c) Time period for permit suspension. (1) For a first violation of this Chapter at a location within any 24-month period, the retailer permit shall be suspended for up to 30 calendar days. (2) For a second violation of this Chapter at a location within any 24-month period, the retailer permit shall be suspended for up to 90 calendar days. (3) For each additional violation of this Chapter at a location within any 24-month period, the retailer permit shall be suspended for up to one year. (d) Waiver of penalties for first violation. The City or its Designee may waive any penalties for a retailer's first violation of any requirement, condition or prohibition of this Chapter, other than a violation of a law regulating youth access to tobacco products, if the retailer admits the violation in writing and agrees to forego a hearing on the allegations. Regardless of the City's or its Designee’s waiver of penalties for a first violation, the violation will be considered in determining the penalties for any future violation. (e) Corrections period. The City or its Designee shall have discretion to allow a retailer a period of time to correct any violation of any requirement, condition or prohibition of this Chapter, other than a violation of a law regulating youth access to tobacco products. If a retailer's violation is corrected within the time allowed for correction, no penalty shall be imposed under this Chapter. (f) Appeals. Any penalties imposed under this Chapter may be appealed pursuant to Section 4.64.150 of this Chapter. 4.64.140 Penalties for retailing without a permit. (a) Administrative fine. In addition to any other penalty authorized by law, an administrative fine and an ineligibility period for application or issuance of a retailer permit shall be imposed if a court of competent jurisdiction determines, or the City or its Designee finds based on a preponderance of evidence, after notice and an opportunity to be heard, that any person has engaged in retailing at a location without a valid retailer permit, either directly or through the person's agents or employees, has pled guilty, “no contest” or its equivalent to such a violation, or has admitted to such a violation. (b) Amount of fine. Each such violation shall be subject to an administrative fine as follows: (1) A fine not to exceed $100.00 for a first violation within a 12-month period; (2) A fine not to exceed $200.00 for a second violation within a 12-month period; and NOT YET APPROVED 170809 th TS/ORD Amending 4.64 (3) A fine not to exceed $500.00 for each additional violation within a 12-month period. (c) Time period for permit ineligibility. (1) For a first violation of this Chapter at a location within any 24-month period, no new retailer permit may be issued for the person or the location (unless ownership of the business at the location has been transferred in an arm's length transaction) until 30 calendar days have passed from the date of the violation. (2) For a second violation of this Chapter at a location within any 24-month period, no new retailer permit may be issued for the person or the location (unless ownership of the business at the location has been transferred in an arm's length transaction) until 90 calendar days have passed from the date of the violation. (3) For each additional violation of this Chapter at a location within any 24-month period, no new retailer permit may be issued for the person or the location (unless ownership of the business at the location has been transferred in an arm's length transaction) until one year has passed from the date of the violation. (d) Waiver of penalties for first violation. The City or its Designee may waive any penalties for a retailer's first violation of this Chapter, unless the violation also involves a violation of a law regulating youth access to tobacco products, if the retailer admits the violation in writing and agrees to forego a hearing on the allegations. Regardless of the City’s or its Designee's waiver of penalties for a first violation, the violation will be considered in determining the penalties for any future violation. (e) Appeals. Any penalties imposed under this Chapter may be appealed pursuant to this Section. 4.64.150 Appeals. (a) A decision to deny issuance of a retailer permit, to revoke a retailer permit that has been wrongly issued, or to impose penalties for a violation of this Chapter can be appealed to a hearing officer, subject to the following requirements and procedures. The hearing officer shall be the City Manager or its Designee. (b) All appeals must be in writing, state the grounds asserted for relief and the relief sought, and be filed with the City or its Designee within ten calendar days of receipt of notice of the appealed action. If such an appeal is made, it shall stay enforcement of the appealed action. (c) No later than 15 calendar days after receipt of the appeal, the hearing officer shall set an appeal hearing at the earliest practicable time and shall give notice of the hearing to the parties at least ten calendar days before the date of the hearing. (d) Neither the provisions of the Administration Procedure Act (Government Code Section 11500 et seq.) nor the formal rules of evidence in civil or criminal judicial proceedings shall apply to such hearing. At the hearing, the hearing officer may admit any evidence, including witnesses, relevant to the determination of the matter, except as otherwise provided in Section 4.64.160(c) of this Chapter. A record of the hearing shall be made by any means, including electronic recording, so long as a reasonably accurate and complete written transcription of the proceedings can be made. (e) The hearing officer may continue the hearing from time to time, in his or her sole discretion, to allow for orderly completion of the hearing. NOT YET APPROVED 170809 th TS/ORD Amending 4.64 (f) After the conclusion of the hearing, the hearing officer shall issue a written decision, which shall be supported by substantial evidence. Notice of the written decision, including findings of facts, conclusions of law, and notification of the time period in which judicial review may be sought pursuant to Code of Civil Procedure Section 1094.6, shall be served upon all parties no later than 20 calendar days following the date on which the hearing closed. Any decision rendered by the hearing officer shall be a final administrative decision. 4.64.160 Enforcement. (a) Any violation of this Chapter is hereby declared to be a public nuisance. (b) Causing, permitting, aiding, abetting, or concealing a violation of any provision of this Chapter shall also constitute a violation of this Chapter. (c) Whenever evidence of a violation of this Chapter is obtained in any part through the participation of a person under the age of 18 years old, such a person shall not be required over his or her objection to appear or give testimony in any civil or administrative process brought to enforce this Chapter and the alleged violation shall be adjudicated based upon the sufficiency and persuasiveness of the evidence presented. (d) Violations of this Chapter may be remedied by a civil action brought by the City, including, but not limited to, administrative or judicial nuisance abatement proceedings, civil code enforcement proceedings, and suits for injunctive relief. For the purposes of the civil remedies provided in this Chapter, each day on which a tobacco product is offered for sale in violation of this Chapter, and each individual retail tobacco product that is distributed, sold, or offered for sale in violation of this Chapter, shall constitute a separate violation of this Chapter. (e) Any person found guilty of violating any provision of this Chapter shall be deemed guilty of an infraction, punishable as provided by California Government Code § 25132. (f) The remedies provided by this Chapter are cumulative and in addition to any other remedies available at law or in equity. SECTION 4. Section 9.14.080 (Location of tobacco vending machines) of Chapter 9.14 (Smoking and Tobacco Regulations) is hereby repealed effective January 1, 2019. SECTION 5. Severability. If any provision, clause, sentence or paragraph of this ordinance, or the application to any person or circumstances, shall be held invalid, such invalidity shall not affect the other provisions of this ordinance which can be given effect without the invalid provision or application and, to this end, the provisions of this ordinance are hereby declared to be severable. SECTION 6. CEQA. The City Council finds and determines that this Ordinance is not a “project” within the meaning of section 15378 of the California Environmental Quality Act (CEQA) Guidelines because it has no potential for resulting in physical change in the environment, either directly or ultimately. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility of a significant effect on the environment. NOT YET APPROVED 170809 th TS/ORD Amending 4.64 SECTION 7. Effective Date. This ordinance shall be effective on the thirty-first date after the date of its adoption except for the following sections: (a) Sections 4.64.030(a) through (e) inclusive, section 4.64.110, section 4.64.120, section 4.64.130, section 4.64.140, section 4.64.150, and section 4.64.160 shall be effective July 1, 2018. (b) Sections 4.64.030(f) through (i) inclusive shall be effective January 1, 2019. (c) The repeal of Section 9.14.080 shall be effective as noted in Section 4 of this ordinance. INTRODUCED: PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST: APPROVED: ______________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: ____________________________ City Manager ______________________________ Deputy City Attorney City of Palo Alto (ID # 8539) City Council Staff Report Report Type: Action Items Meeting Date: 10/2/2017 City of Palo Alto Page 1 Summary Title: Development Services Cost of Services Study Phase Two and Reserve Fund Policy Title: Public Hearing: Adoption of an Ordinance as Recommended by the Finance Committee to Amend the Fiscal Year 2018 Municipal Fee Schedule to Reflect Development Services Cost of Services Study and a Reserve Fund Policy From: City Manager Lead Department: Development Services Department Recommendation Staff and the Finance Committee recommend that the City Council adopt an ordinance to adopt a reserve policy for the Development Services Department and amend the Fiscal Year 2018 Municipal Fee Schedule to adjust the Development Services Municipal Fees (Attachment A), based on the completion of Phase Two of a Cost of Services Study. Executive Summary The Development Services Department (DSD) has completed Phase Two of a Cost of Services Study which analyzed construction project fees that are determined by the value of the project, otherwise known as valuation based fees. In addition to updating fees based on this study, DSD is recommending the implementation of a reserve policy to ensure operational continuity and provide City Council with alternative funding options during unpredictable financial periods. Background On September 19, 2017, the Finance Committee voted 4-0 to recommend that City Council approve the Ordinance, Reserve Policy and updated Municipal Fees. The Finance Committee report (Attachment B) provides additional background regarding the cost of service study process, underway since 2015. Furthermore, the report provides specifics about Phase Two, the final phase, of the study as well as the Development Services Department Reserve Fund (DSDRF). Link to report with attachments: http://www.cityofpaloalto.org/civicax/filebank/documents/59558. City of Palo Alto Page 2 Discussion The updated Development Services Municipal Fees are based on a more objective fee model using the International Code Council (ICC) methodology of calculating fees as opposed to the current model, which allows the applicant discretion to provide the given valuation of a project. This change to the valuation based fees also impacted non-valuation fees. As seen in the Municipal Fee Schedule some fees increased, some decreased and some did not change. Going forward the Municipal Fee Schedule will return to the City Council as part of the annual budget process to account for changes in the City’s cost allocation methodology. The DSDRF provides a target of 25 percent, or three-month operating reserve, established by a 5 percent fee increase over a five-year period. This will create a reserve balance of $3 to $4 million. The Finance Committee deliberated the notion of a dedicated reserve for DSD and, after discussion, agreed to forward to the full council staff’s recommendation that a dedicated reserve will provide greater stability to the General Fund, provide property owners with predictable service delivery, and improve the department’s financial procedures and accountability, as DSD continues the transition to become an enterprise or special revenue fund. Resource Impact The actions recommended in this report would increase the estimated revenue generated by the DSD valuation and non-valuation fees. Given the changing economic environment and the unknown potential impacts of the increases on activity levels (estimated to be minor), no adjustment to the budget is assumed. Revenue collections will be monitored and factored into the annual development of the budget as data is available and adjustments are found to be necessary. Environmental Review Adoption of an ordinance amending Development Services Municipal Fees is not a project for the purposes of the California Environmental Quality Act (CEQA) and therefore no environmental review is necessary. Attachments:  Attachment A - Ordinance, Reserve Policy, and Municipal Fee Schedule  Attachment B - 9-17-17 Finance Committe Staff Report without Attachments Not Yet Approved  1    Ordinance No. ____  Ordinance of the Council of the City of Palo Alto to Update the Fiscal Year 2018  Municipal Fee Schedule to Adjust Development Services Department Fees     The City Council of the City of Palo Alto does hereby ORDAIN as follows:    SECTION 1. Findings and declarations.    A. In 2016, the Development Services Department completed Phase I of a fee study to  update certain non‐valuation‐based fees for services, reserving an update of valuation‐based  fees for Phase II of the fee study.    B. In 2017, the Development Services Department completed Phase II of the fee study,  which recommended adjustments to the Department’s valuation‐based fees, the adoption of  an operating reserve, and associated changes.    C. On September 19, 2017, the Finance Committee reviewed the fee study and  recommended adoption of an ordinance updating Development Services Department fees in  accordance with the study’s recommendations, adjusted by the annual salary and benefits  adjustment of 5.5 percent.      SECTION 2. The Council of the City of Palo Alto adopts the Development Services  Department Reserve Fund Policy, as set forth in Exhibit “1” and incorporated herein by  reference.    SECTION 3. The Council of the City of Palo Alto adopts the changes to the Municipal  Fee Schedule as set forth in Exhibit "2" and incorporated herein by reference.  When effective,  such fees shall supersede any prior inconsistent fees charged by the Development Services  Department.    SECTION 4.  The amount of the new or increased fees and charges is no more than  necessary to cover the reasonable costs of the governmental activity, and the manner in which  those costs are allocated to a payer bears a fair and reasonable relationship to the payer's  burden on, or benefits received from, the governmental activity.     SECTION 5.   Fees in the Municipal Fee Schedule are for government services provided  directly to the payor that are not provided to those not charged. The amount of this fee does  not exceed the reasonable costs to the City of providing the services. Consequently, pursuant to  Art. XIII C, Section l(e)(2), such fees are not a tax.    SECTION 6.   Effective Date. The fee increases proposed for FY 2017 described in  Exhibit A shall become effective no sooner than sixty (60) days from the date of adoption of this  ordinance.  Attachment A  2                          SECTION 7. CEQA. The adoption of user fees is exempt from environmental review  under the California Environmental Quality Act (CEQA).  (See CEQA Guidelines Section 15273.)      INTRODUCED:     PASSED:     AYES:     NOES:    ABSENT:     ABSTENTIONS:    ATTEST:           ____________________________    ____________________________  City Clerk       Mayor    APPROVED AS TO FORM:    APPROVED:    ____________________________    ____________________________  Deputy City Attorney     City Manager            ____________________________  Director of Development Services            ____________________________          Director of Administrative Services  Attachment A Page 1 of 2    Development Services Department  Reserve Fund Policy    Section 1. Purpose  The purpose of the Development Services Department Reserve Fund (DSDRF) is to build and  maintain an adequate level of unrestricted funds available to cover any unforeseen shortfalls  that arise outside of the regular budget planning process, as well as one‐time, nonrecurring  expenses that will build long‐term capacity The fund may not be used to create or hire new full  time benefited positions. The department intends for the operating reserve to be used and  replenished within a reasonable period of time. This policy will be implemented in conjunction  with the other financial policies of the City and is intended to support the goals and strategies  contained in those related policies and in strategic and operational plans.     Section 2. Definitions and Goals  The DSDRF is a designated fund set aside by action of the City Council. The target of the DSDRF  is equal to three (3) months of average recurring operating costs; with a range of 23 (minimum)  to 27 (maximum) percent with a target of 25 percent of average recurring operating cost.     The DSDRF is dynamic and will be reviewed and adjusted in response to internal and external  changes. In addition to calculating the actual reserve at the fiscal year‐end, the reserve fund  minimum, target and maximum can be adjusted by the Council as necessary each year during  the annual budget development process. These reserves will be reported to the Finance  Committee and City Council.  Section 3. Funding of Reserves  The DSDRF will be funded by a five (5) percent increase to all Development Services  Department fees as listed in the City’s Municipal Fee Schedule beginning in Fiscal Year 2018,  upon City Council approval, through Fiscal Year 2022. The City Council may, from time to time,  direct that a specific source of revenue be set aside for the DSDRF.   Section 4. Accounting for Reserves  The DSDRF will be recorded in the City’s accounting system and financial statements titled as  the Development Services Department Reserve Fund. The DSDRF will be maintained in  accordance with the City’s investment policy.    Section 5. Authority to Use the DSDRF  Authority to use the DSDRF will remain with the City Council. The City Manager will submit a  request to use the DSDRF to the City Council. The Director of Development Services  Department will prepare the report identifying the need for access to the DSDRF and confirm  that the use is consistent with the purpose of the reserves as described in this policy.  Determination of need requires analysis of the sufficiency of the current level of reserve funds,  the availability of any other sources of funds before using reserves, and evaluation of the time  period for which the funds will be required and replenished.         Exhibit 1Attachment A Page 2 of 2    Section 6. Fee or Rate Stabilization   DSDRF may be added to the Development Services Department revenue projections by action  of the City Council and held to manage the trajectory of future year rate increases.    Section 7. Reappropriation of DSDRF  At the end of each fiscal year the DSDRF will be reappropriated to the following fiscal year in  accordance with Palo Alto Municipal Code Section 2.28.090.     Section 8. Relationship to Other Policies  The City Manager maintains City Council approved policies, which may contain provisions that  affect the creation, sufficiency, and management of the DSDRF. It will be the responsibility of  the City Manager and Director of Administrative Services Officer to notify the Director of  Development Services if changes to city‐wide policies impact the DSDRF. These policies may be  City Council approved policies such as the Investment Policy or administrative policies within  the confines of the Municipal Code.    Section 9. Reporting, Monitoring and Review of Policy  The Director of Development Services is responsible for ensuring that the DSDRF is maintained  and used only as described in this policy. Upon approval of the use of DSDRF, the Director of  Development Services and the Director of Administrative Services will maintain records of the  use of funds and plan for replenishment. Staff will provide reports to the City Council within the  annual budget process, or sooner if warranted by internal or external events.                 Exhibit 1Attachment A Municipal Fee Schedule Proposed Fee Business Registry Fee $50.00 Technology Surcharge Note: This surcharge will be added to all fees in Development Services. 1.8% per fee A. $1.00 ‐ $1,000.00 Delete B. $1,000.01 ‐ $2,000.00 Delete C. $2,000.01 ‐ $25,000.00 Delete D. $25,000.01 ‐ $50,000.00 Delete E. $50,000.01 ‐ $100,000.00 Delete F. $100,000.01 ‐ $500,000.00 Delete G. $500,000.01 ‐ $1,000,000.00 Delete H. $1,000,000.01 and Up Delete Building Permit Fee Restructured to be 1.44% of Construction  Valuation based on the ICC Table I. Building Demolition Permit $498.00 J. Commercial Interior Non‐Structural Demolition Permit $179.00 Commercial and Multi‐Family Projects greater than or equal to $25,000.00 in  Valuation $305.00 See Above Current Fee $412.00 per permit $1,895.94 for the first $100,000.00 plus $10.63 for each additional $1,000.00 or  fraction thereof, to and including $500,000.00 $6147.94 for the first $500,000.00 plus $9.03 for each additional $1,000.00 or  fraction thereof, to and including $1,000,000.00 $10,662.94 for the first $1,000,000.00 plus $7.12 for each additional $1,000.00 or  fraction thereof If valuation exceeds $5,000,000.00, an alternative fee arrangement may be  established by the Chief Building Official to achieve full cost recovery. $431.00 (does not include C&D fees) per permit $196.00 (does not include C&D fees) per permit Construction & Demolition Building Permit Fees $73.00 Base Fee $73.00 for the first $1,000.00 plus $5.80 for each additional $100.00 or fraction thereof, to and including $2,000.00 $131.00 for the first $2,000.00 plus $26.53 for each additional $1,000.00 or fraction  thereof, to and including $25,000.00 $741.19 for the first $25,000.00 plus $19.69 for each additional $1,000.00 or  fraction thereof, to and including $50,000.00 $1,233.44 for the first $50,000.00 plus $13.25 for each additional $1,000.00 or  fraction thereof, to and including $100,000.00 DEVELOPMENT SERVICES Business Registry $50.00 per business Miscellaneous 1.8% of each transaction Building Exhibit 2Attachment A Municipal Fee Schedule Single Family and Two Family Projects greater than $25,000.00 and less than $75,000.00 in Valuations1 $163.00 Single Family and Two Family Projects greater than $75,000.00 in Valuation1 $210.00 A. Base Fee $115.00 B. New or Remodeled Square Footage Delete Air Conditioners $70.00 Busway, Power Duct, or Floor Duct Per Foot $58.00 Conditional Utility Agreement $236.00 Each Additional Meter $153.00 Fixtures, Switches, and Outlets $58.00 Lighting, Power and/or Control Panel Board, Switchboard Cabinet or Panel $70.00 Motor $58.00 Motor Generator $441.00 Range, Electric Clothes Dryer, or Water Heater $58.00 Service Conductor/Switch ‐ Greater than 800 amp $209.00 Service Conductor/Switch ‐ Less than 200 amp Delete Service Conductor/Switch ‐ Less than 800 amp $367.00 Special Circuit (Not Listed Herein)$58.00 Temporary Power Pole $58.00 Temporary Wiring for Construction $58.00 Commercial (Level 1 and 2)$357.00 plus $67.00 for each additional  station Commercial (Level 3 and 4)$426.00 plus $83 for each additional  station Residential (Level 1 and 2)$154.00 Residential (Level 3)$235.00 Commercial System (less than 10 kW)$557.00 Commercial System (10kW ‐ 49kW)$557.00 Commercial System (greater than 49kW)$748.00 Residential Systems (greater than 10kW)$357.00 $976.00 each $340.00 each $518.00 plus $102.00 for each additional station each $188.00 per station $264.00 per station Electrical Permits ‐ Photovoltaic Systems $600.00 each $901.00 each $181.00 each $75.00 each $75.00 each $75.00 each Electrical Permits ‐ Electrical Vehicle Charging Stations $427.00 plus $83.00 for each additional station $75.00 each $75.00 each $75.00 each $75.00 each $272.00 each $136.00 each $0.02 per square foot per square foot $91.00 per unit $75.00 each $265.00 each $75.00 each $75.00 each DEVELOPMENT SERVICES $172.00 per permit $252.00 per permit Electrical Permits $92.00 per permit Exhibit 2Attachment A Municipal Fee Schedule Residential Systems (less than 10kW)$165.00 Address Change $505.00 single; $244.00 each additional  All Other Publications $16.00 Construction/Maintenance Vehicles $80.00 Electric Service and Safety Inspection $197.00 Extension of Building Permit or Building Permit Application $79.00 Inspections and Investigations ‐ Outside Normal Business Hours Note: Inspections and investigations outside normal business hours (2‐ hour minimum). $369.00 per 1.5x OT Hour; $492.00 per  2.0x OT hour Inspections and Investigations ‐ Unclassified Note: Inspections and investigations for which no fee is specifically indicated (2‐hour  minimum). $246.00 Reactivation of Expired Building Permit ‐ All Others $222.00 Reactivation of Expired Building Permit ‐ Final Inspection Only $256.00 Reactivation of Expired Building Permit Application $156.00 Real Property Research Fee (1‐hour minimum)$229.00 Records Retention $6.00 per plan sheet Reinspection Fee ‐ Multi‐Family Residential and Non‐ Residential $137.00 Reinspection Fee ‐ Single Family Residential $76.00 each secondary inspection type;  $141.00 each primary inspection type per  Request for Release of Building Plans $77.00 Residential Inspection Guidelines Note: Available free online No Change Alterations and additions for single and multifamily > 1,000 sq ft $728.00 Alterations and additions for single family and multifamily < 1,000 sq ft and  increases conditioned space $441.00 If the project is over $100,000 Energy Star is required after 12 months of  occupancy $144.00$140.00 per review $247.00 each secondary inspection type; $315.00 each primary inspection type per  inspection $85.00 each $37.00 each Green Building $708.00 per review $429.00 per review 50% of original Building Permit Fee not to exceed the full cost to perform  remaining inspections as determined by the Chief Building Official $283.00 or 50% of original Building Permit Fee, whichever is less $211.00 per permit plus Plan Check Fees as applicable per permit $271.00 per hour $6.00 per plan sheet $315.00 each $18.00 each $81.00 per space per week. This includes FY 18 adjustment rate of 6%. $169.00 per hour $95.00 per application $408.00 per 1.5x OT Hour; $544.00 per 2.0x OT hour $254.00 per hour $91.00 each General & Miscellaneous Fees $399.00 single address; $192.00 each additional address DEVELOPMENT SERVICES Exhibit 2Attachment A Municipal Fee Schedule Landscape Inspection $190.00 Landscape Plan Review ‐ Non‐Residential & Multi‐Family $1,939.00 Landscape Plan Review ‐ Single Family Residential $1,193.00 Multi Family New Construction of 1‐3 (attached) units $949.00 Multi Family New Construction of 4 or More $1,523.00 New Commercial >50,000 SF $1,810.00 New Commercial 1,000 ‐ 25,000 SF $1,236.00 New Commercial 25,001 ‐ 50,000 SF $1,523.00 New Single Family $949.00 Tenant improvements, renovations or alterations > $200,000 in valuation (and  not triggered by a Calgreen Tier) $662.00 Tenant improvements, renovations or alterations > 5,000 SF Note: includes  replacement or alteration of at least two of the following: HVAC systems, building  envelope, hot water system, or lighting system and project greater than $200,000 $662.00 A. Base Fee $115.00 B. New or Remodeled Square Footage Delete Air Handlers up to and including 10,000 cfm $47.00 Boilers, Compressors and Absorption Systems: For the installation or  reloacation of each boiler or compressor up to 30 hp or each absorption  system up to and including 1,000,000 Btu/h $93.00 Boilers, Compressors, and Absorption Systems: For the installation or  relocation of each boiler or compressor exceeding 30 hp, or each absorption  system exceeding 1,000,000 Btu/h $93.00 Furnace, Flue and Associated Ducts $93.00 Miscellaneous Note: For each appliance or piece of equipment regulated by this code, but not classed  in other appliance categories, or for which no other fee is listed. $47.00 Process Piping System $46.00 Process Piping System ‐ Hazardous $47.00 Swimming Pool Heater $56.00 Ventilation and Exhaust $47.00$60.00 each Plan Review Fees $182.00 each $182.00 each $60.00 each $60.00 per permit $145.00 per permit $72.00 per permit $644.00 per review Mechanical Permits $92.00 per permit $0.02 per square foot $60.00 each $122.00 each $1761.00 per review $1202.00 per review DEVELOPMENT SERVICES $1481.00 per review $923.00 per review $644.00 per review $185.00 per inspection $1886.00 per review $1161.00 per review $923.00 per review $1481.00 per review Exhibit 2Attachment A Municipal Fee Schedule Additional Plan Review Note: Required by changes, additions, or revisions to plans including Alternative Means  and Methods (2‐hour minimum). For Elective (3rd party) and over‐the‐counter reviews  (half hour minimum). $191.00 Building Plan Check 75% Certified Access Specialist (CASp) Review/Consultation $367.00 Elective Plan Check 35% Fire and Life Safety Plan Check 54% Public Works Plan Check 44% Zoning Plan Check 35% A. Base Fee $115.00 B. New or Remodeled Square Footage Delete Atomospheric‐type vaccum Breakers $115.00 Backflow protective device other than atomospheric‐type $167.00 Gas Piping System $167.00 Industrial Waste Pretreatment Interceptor Note: Including trap and vent, except kitchen‐type grease interceptors functioning as  fixture traps $167.00 Medical Gas Piping System $167.00 Plumbing Fixtures Note: For each plumbing fixture on one trap or a set of fixtures on one trap (including  water, drainage piping, and backflow protection). $116.00 Plumbing Fixtures: For each building sewer $112.00 Rain Water Systems Delete Solar Hot Water System Note: Does not include Plan Check fee. $167.00 Storm Drain System $167.00 Swimming Pool $56.00 Water Heater, Vent or Other $84.00 Water Piping Note: Installation, alteration or repair of water piping, water treatment equipment or  both $84.00 Clotheswasher System $70.00 Complex System $167.00 Simple System $70.00 SB 1473 Fee $109.00 each $109.00 each Plumbing Permits ‐ Graywater Systems $91.00 each $217.00 plus plan review at cost $91.00 plus plan review at cost $91.00 each $145.00 each $91.00 each $217.00 each $217.00 each $72.00 each DEVELOPMENT SERVICES $109.00 each $217.00 each $217.00 each $217.00 each $217.00 each 45% of Building Permit fee 12% of Building Permit fee 30% of Building Permit fee Plumbing Permits $92.00 per permit per permit $0.02 per square foot $225.00 per hour 80% of Building Permit fee Actual cost of CASp Consultant plus 15% per hour. Restructured to a flat fee.  35% of Building Plan Check fee Exhibit 2Attachment A Municipal Fee Schedule A. $1.00 ‐ $25,000.00 Permit Valuation No change B. $25,001.00 ‐ $50,000.00 Permit Valuation No change C. $50,001.00 ‐ $75,000.00 Permit Valuation No change D. $75,001.00 ‐ $100,000.00 Permit Valuation No change E. Each $25,000.00 Increment or Fraction Thereof Above $100,000.00 No change F. Minimum No change Commercial No change Residential No change Certificate of Use and Occupancy $1,095.00 Certificate of Use and Occupancy ‐ Replacement $228.00 SB 1186 Mandated Fee Note: Does not include fees collected by the Fire Department. No change Temporary Occupancy Permit ‐ Multi‐Family Residential, Non‐Residential, and  Other Commercial $826.00 Temporary Occupancy Permit ‐ Single Family Residential and Commercial  Tenant Improvement less than 10,000 sq. ft. $606.00 Additional Non‐Residential Long‐Term (More than 5 days) Monthly No Change Dumpster, Container No Change Non‐Residential ‐ Single Day No Change Non‐Residential Long‐Term (More than 5 days)No Change Non‐Residential Short‐Term (Less than 5 days)No Change A. 101 ‐ 1,000 cubic yards No Change B. 1,001 ‐ 10,000 cubic yards No Change Public Works Engineering $197.00 for the first 100 cubic yards, plus $197.00 for each additional 100 cubic  yards or fraction thereof $1970.00 for the first 1,000 cubic yards plus $186.00 for each additional 1,000  cubic yards or fraction thereof Encroachment Permit $746.00 per month $310.00 each $1,249.00 each $2,039.00 each $1,466.00 each $123.00 each DEVELOPMENT SERVICES $1.00 each $673.00 each $498.00 each $1.00 minimum Strong Motion Instrument Program $28.00 per $100,000.00 permit valuation ($0.50 minimum) $13.00 per $100,000.00 permit valuation ($0.50 minimum) Use & Occupancy Permits $287.00 each $1.00 per valuation increment $2.00 per valuation increment $3.00 per valuation increment $4.00 per valuation increment Add $1.00 per valuation increment Exhibit 2Attachment A Municipal Fee Schedule C. 10,001 or more cubic yards No Change Tree Inspection for Private Development No Change Construction in Public Right‐of‐Way ($1.00 ‐ $5,999) Note: Including public or private subdivision streets No Change Construction in Public Right‐of‐Way ($6,000 ‐ $25,999) Note: Including public or private subdivision streets No Change Construction in Public Right‐of‐Way ($26,000 ‐ $100,999) Note: Including public or private subdivision streets No Change Construction in Public Right‐of‐Way ($101,000 +) Note: Including public or private subdivision streets No Change Storm Drain Plan Check Fee No Change Temporary Discharge to Storm Drain from Construction Site Dewatering No Change Additional Temporary Discharge to Storm Drain from Construction Site  Dewatering No Change Wet Season Construction Site Stormwater Inspection   Note: MRP requirement  for sites >1 acre and/or high priority (hillside, near creek, prior violation) No Change Emergency Response Fee ‐ Hazmat (PAMC 17.24.050)$350.00 Installation or Closure Without Approved Plans and/or Permits No Change Emergency Planning Guide No Change Long‐term Offsite Document Storage No Change Microfilm Copy/Print No Change Photographs No Change Fire $30.00 first print; $0.55 each additional print Hazardous Materials Classification Permits Up to $1,212.00 for each incident up to 100% cost recovery $275.00 ‐ $813.00 average fee range Documents $253.00 each $0.25 per page $3.25 per blueprint page; $0.30 per specification/ calculation page $4,093 per request to discharge $313.00 per week for the duration of dewatering activities DEVELOPMENT SERVICES $287.00 per month, charge monthly October through April Compliance Fees Permit Fees $712.00 per occurrence $712.00 + 8.8% of value greater than $6,000.00 $2472.00 + 10.8% of value greater than $26,000.00 10,572.00 + 9% of value greater than $100,000.00 $743.00 per project $3830.00 for the first 10,000 cubic yards plus $711.00 for each additional 10,000  cubic yard or fraction thereof Inspection Fees $139.00 per inspection Exhibit 2Attachment A Municipal Fee Schedule Compressed Gas $351.00 Corrosives $351.00 Cryogenic Fluid $351.00 Flammable and Combustible Liquids $351.00 Flammable Gas $351.00 Flammable Solids $351.00 Health Hazard (Liquids & Solids)$351.00 Liquefied Petroleum Gases $351.00 Organic Coatings $351.00 Organic Peroxides $351.00 Other Hazardous Materials ‐ Unclassified Note: Inspections and investigations for which no fee is specifically indicated (1‐hour  maximum) $351.00 Ovens ‐ Industrial Baking or Drying $351.00 Oxidizers (Liquids & Solids)$351.00 Oxidizing Gas $351.00 Pyrophoric Gas $351.00 Pyrophoric Materials (Liquids & Solids)$351.00 Pyrotechnical Special Effects Material $351.00 Radioactive Materials $351.00 Refrigeration Equipment $351.00 Spraying/Dipping $351.00 Tire Recapping/Tire Storage $1,397.00 Toxic, Highly Toxic, Moderately Toxic, Health Hazard Gas Note: Includes pesticides, fumigants, and etiologic agents. $351.00 Toxic, Highly Toxic, Moderately Toxic, Health Hazard Materials $351.00 Unstable Reactive Gas $351.00 Unstable Reactive Materials (Liquids & Solids)$351.00 Water Reactive Materials (Liquids & Solids)$351.00 Additional Approvals for Hazardous Materials Storage Permit Note: Additional  approval for permit to construct, temporary closure, permanent closure, otherwise  modify a hazardous materials storage facility. See CEQA for additional fees. $761.00 per occurrence plus $498.00 per  hour for time above two hours per  occurrence Business Plan (HMBP)$498.00 Late Fee for Hazardous Materials Storage Permit No Change $848.00 per occurrence plus $554.00 per hour for time above two hours per  occurrence $554.00 per location annually 25% of total Hazardous Material permit fee $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually Hazardous Materials Storage Permits $391.00 annually DEVELOPMENT SERVICES $391.00 annually $391.00 annually $391.00 annually $1,561.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually $391.00 annually Exhibit 2Attachment A Municipal Fee Schedule Level I Facility Note: Minimal storage as defined by having no hazardous materials over CFC permit  amounts as specified in CFC section 105. $351.00 Level II Facility Note: Quantities exceeding CFC permit threshold, but less than 50 gal., 500lbs or 200 cu.  ft. Category also includes dry cleaning, fixed medical gas, auto or aircraft repair, and  service stations. $703.00 Level III Facility Note: Quantities exceed 50 gal. 500lbs, or 200 cu. ft. and not categorized as Level II. $1,406.00 Petroleum Aboveground Storage Tank Note: Includes 2 hrs inspection time. $703.00 Provisional (6 Month)$703.00 Additional Inspection or Reinspection Fee $699.00 for up to 2 hours reinspection plus  $349.00 per hour (during business hours)  After Hours Inspection Fee Note: Fee for before or after normal business hours; weekends and holidays included.  Fee is to be paid in advance of inspection. $524.00 As‐Built Plan Check and Additional Work $699.00 Care Facility Inspection Including Fire Clearance $349.00 for facilities with 7‐25 clients;  $699.00 for facilities with more than 25  Christmas Tree Lot/Pumpkin Patch $349.00 High Rise Building ‐ Certificate of Compliance Note: Certificate of compliance inspection for each high rise building which is required  by state law to be inspected and certified annually as meeting minimum compliance  with applicable state of California fire and life safety standards for existing high rise  b ildi (CFC11143) $1456.00 annually for up to 4 hours;  $349.00 for each additional hour Outside Cooking Booths $524.00 Standby Fire Watch Note: Per person. $349.00 Use and Occupancy Fire Inspection $349.00 Additional Hours Over Plan Review/Inspection $249.00 Alternate Means and Methods Application Note: 2 hr maximum. $746.00 Appeals to Decisions $349.00 Consultation Fee $349.00 Hydrant Flow Fee $349.00$391.00 per occurrence Life Safety & Fire Protection $148.00 per inspection Investigations & Consultations $308.00 per hour $735.00 per application $391.00 per hour $391.00 per hour $390.00 for facilities with 7‐25 clients; $780.00 for facilities with more than 25  clients per inspection $391.00 each DEVELOPMENT SERVICES $1626.00 annually for up to 4 hours; $391.00 for each additional hour $210.00 each $391.00 per hour $782.00 annually $782.00 plus other hazardous materials classification permit fees if applicable.  Includes 2 hrs inspection time. Inspection Fees $781.00 for up to 2 hours reinspection plus $390.00 per hour (during business  hours) per inspection $585.00 per hour; 4 hour minimum $780.00 per review $391.00 annually per location. Includes 1 hr inspection time. $782.00 annually per location plus other hazardous materials classification permit  if applicable. Includes 2 hrs inspection time. $1565.00 annually per location plus other hazardous materials classification permit  if applicable. Includes 4 hrs inspection time. Exhibit 2Attachment A Municipal Fee Schedule Hydrant Installation/Modification ‐ Private $175.00 Automatic Fire Sprinkler Installation/Modification Note: Includes hydrostatic test $1543.00 for 1‐19 Sprinkler Heads;  $1,724.00 plus $3.00 per head for 20 or  Express Fire Protection Plan Check Fee No Change Fire Alarm System Installation and Modification $948.00 plus $21.00 a device or contract  point Fire and Life Safety Plan Check ‐ Commercial Note: Includes one inspection and reinspection. $0.54 Fire Prevention Inspection of Private Schools $699.00 Fire Protection and Fire Access Plan Review for New Single Family Dwellings  or Additions $773.00 Multifamily dwellings, hotels & motels 51‐100 units $699.00 Multifamily dwellings, hotels & motels greater than 100 units $1,048.00 Multifamily dwellings, hotels, motels 4‐50 Units $349.00 Other Automatic Fire Extinguishing System Note: Includes hood and duct, FM 200, Inergen, and C02. If a system has a release  panel, Fire Alarm fees apply as well. $948.00 Site Disaster Planning $349.00 Standpipe System ‐ Wet, Dry, or Combination $699.00 Temporary Certificate of Occupancy $757.00 Underground Fire Service Line Note: Includes 4 hrs of inspection and 1 hr of plan check $1,647.00 Verification of Fire Protection System Maintenance and Certification $64.00 Aerosol Products $437.00 Bowling Alley and Pin Refinishing Involving the use of Flammable Liquids $1,019.00 Candles and Open Flames in Assembly Areas $349.00 Carnivals and Fairs $1,456.00 Cellulose Nitrate Storage/Nitrate Film $102.00 Hot Work (Welding) Operations No Change Liquid or Gas‐Fueled Powered Equipment/Generator $349.00 Malls ‐ Covered $699.00 Occupant Load Increase ‐ Temporary Public Assembly $349.00 Open Burning $349.00 $113.00 annually $391.00 each $391.00 each $782.00 annually $391.00 each $391.00 each DEVELOPMENT SERVICES Specific Hazard Permits $488.00 annually $1,138.00 each $391.00 annually $189.00 each $1,090.00 per occurrence $390.00 per hour $780.00 per riser $377.00 per occurrence $1,870.00 per occurrence $88.00 annually The Fire and Life Safety Plan Review Fee is 45% of the Building Plan Check Fee and  is collected by the Building Division at the time an application of a Building Permit  is submitted. $780.00 annually $894.00 each $780.00 annually $1,170.00 annually $391.00 annually $195.00 per device $780.00 for 1‐19 Sprinkler Heads; $1,724.00 plus $4.80 per head for 20 or more  Sprinkler Heads $173.00 per occurrence $1090.00 plus $23.00 a device or contract point Exhibit 2Attachment A Municipal Fee Schedule Open Flame/Flame Producing Devices $349.00 Operate a Tank Vehicle to Transport Flammable/Combustible Liquids $495.00 Parade Float $351.00 Place of Assembly $703.00 Place of Public Assembly ‐ Temporary $349.00 Tent or Air Supported Structure Note: Tent or air‐supported structure having an area in excess of 200 sq. ft. or canopies  in excess of 400 sq. ft. Fee includes a public assembly permit of $125.00 for all tents. $734.00 Commercial & Residential windows, skylights and doors, New and alteration  (structural) (per 5) $279.00 Commercial & Residential windows, skylights and doors, New and alteration  (structural) (per 10) $140.00 Residential Reroof $279.00 Residential Reroof (overlay)$70.00 Commercial and multifamily reroof (first 5000 sf)$279.00 commercial and multifamily reroof (each additional 2500 sf)$70.00 Kitchen (non structural) per each $210.00 Bathroom (non structural) per each $279.00 Commercial & Residential Siding replacement or repair $140.00 commercial & Residential Stucco replacement or repair $210.00 Commercial doors, new and alteration (structural) per 5 doors $210.00 Commercial doors, new and alteration (structural) per 10 doors $140.00 Residential dry rot repair and replacement $70.00 Deck, new or repair up to 1000 sf $210.00 Deck, new or repair each additional 1000 SF $70.00 Sign permit $116.00 Residential and commercial window awnings (group of 5)$70.00 Cell Tower Equip $210.00 Building  New Fees $391.00 each $553.00 per vehicle $122.00 per hour $782.00 per occurrence $391.00 each $307.00 each Exhibit 2Attachment A Municipal Fee Schedule Utilities Handling Fee $116.00 Progress and partial inspections $56.00 Green Building ‐ Special Inspector applications and qualifications (internal  review) $395.00 Green Building ‐ Special Inspector applications and qualifications (renewal  update) $197.00 Special Inspections ‐ materials testing lab certification (up to 4 hours)$1,579.00 Miscellananeous Building ‐ base fee $115.00 Retaining Walls ‐ first 100 LF $93.00 Retaining Walls ‐ each additional  100 LF $46.00 Fees not listed above will either be based on an applicable hourly rate or at  the given valuation TCO fee for Vendors/Stock Occupancy (requires at least one additional  inspection $1,125.00 Emergency Responder Radio Coverage (testing) fee $492.00 Fire New Fee Certifications Exhibit 2Attachment A Attachment B Attachment B Attachment B Attachment B Attachment B City of Palo Alto (ID # 8365) City Council Staff Report Report Type: Informational Report Meeting Date: 10/2/2017 City of Palo Alto Page 1 Council Priority: Environmental Sustainability Summary Title: Electric Integrated Resource Plan Overview and Work Plan Title: Informational Report on Staff's Efforts to Develop the City's Electric Integrated Resource Plan for the 2019 to 2030 Planning Horizon From: City Manager Lead Department: Utilities REQUEST This report and corresponding work plan (Attachment A) is being provided to Council as an informational report regarding staff’s efforts towards developing a City of Palo Alto Utilities Department (CPAU) Electric Integrated Resource Plan (EIRP) for the 2019 to 2030 planning horizon. There is no requested action. EXECUTIVE SUMMARY In 2012, Council approved the Long-term Electric Acquisition Plan (LEAP), which addressed CPAU’s strategy for meeting electric load needs and legislative and regulatory compliance requirements through the acquisition and management of conventional and alternative electric resources. The process of evaluating and planning for supply versus demand-side resources through an objective process is referred to as integrated resource planning. This process involves multiple functions related to the pursuit and management of CPAU’s electric resources, consistent with State and Federal regulatory and legislative requirements, the City’s climate sustainability goals, and the CPAU’s strategic planning objectives. The 2012 Council-approved LEAP focused on various initiatives to reduce the carbon intensity of CPAU’s electric supply portfolio through energy efficiency, an aggressive renewable portfolio standard (RPS) and ultimately the consideration of a carbon neutral portfolio. Long-term electric plans are intended to be updated every three to five years to direct electric procurement and portfolio management efforts over a ten-year planning horizon. A new EIRP, which will replace the 2012 LEAP, is necessary to provide a basis for several key decisions and policies related to the electric portfolio in the 2019 to 2030 planning horizon. The EIRP will result in an updated set of electric portfolio objectives and strategies as well as a tactical implementation plan City of Palo Alto Page 2 detailing key analysis and/or initiatives to be carried out over the next two to three years to meet the EIRP’s objectives. Council’s approval of the EIRP will also serve as the basis for meeting the State’s new integrated resource planning compliance requirements in California’s 2015 Clean Energy and Pollution Reduction Act, passed through Senate Bill 350 (SB 350). The law requires that larger publicly- owned utilities, such as CPAU, adopt an integrated resource plan by January 2019 and every five years thereafter. Staff is already having discussions with the Utilities Advisory Commission which will extend into early 2018 to define the plan. Staff will also bring various stages of the plan to the Finance Committee and Council throughout 2018. BACKGROUND CPAU has a long history of analyzing alternative strategies to meet long-term energy needs and developing long-term plans consistent with the community’s environmental and financial sustainability goals. In 1992, the City adopted its first electric integrated resource plan and since then has consistently developed and approved new long-term plans every three to five years or as needed. The last such effort culminated in Council’s approval of the current LEAP in 2012 (Attachment B) with a focus on reducing the carbon intensity of CPAU’s electric portfolio through an RPS of at least 33 percent by 2015 with up to a 0.5 cents per kilowatt hour rate impact. Due to favorable market conditions for renewable resources, CPAU expects to achieve an RPS of approximately 60 percent in 2017. In 2013, Council approved the Carbon Neutral Plan which defined carbon neutrality for CPAU’s electric portfolio, demonstrated a transparent and verifiable protocol to measure carbon content and established a goal to achieve carbon neutrality by 2013 (Attachment C). As a result CPAU has neutralized all greenhouse gas emissions associated with the City’s electric portfolio since 2013, putting the City on track to achieve its Sustainability and Climate Action Plan GHG reduction goal of 80 percent emissions reduction from 1990 levels by 2030. Figure 1 shows the electric portfolio’s actual and projected carbon intensity since 2005. Figure 1 – City of Palo Alto Utilities Electric Supply Emissions City of Palo Alto Page 3 With the objective of ensuring that the state of California is on track to meet its energy policy goals and GHG emission reductions of 40 percent from 1990 levels by 2030, on October 7, 2015, Governor Edmund G. Brown, Jr. signed Senate Bill 350 - California’s Clean Energy and Pollution Reduction Act (SB 350) into law. SB 350 increased the State’s RPS from 33 percent by 2020 to 50 percent by 2030, set a goal to double energy efficiency targets by 2030, and required publicly owned utilities (POUs) serving loads greater than 700,000 megawatt hours (MWh) per year, such as Palo Alto, to submit an integrated resource plan (IRP) to the California Energy Commission (CEC) every five years, with the first one adopted no later than January 1, 2019 and submitted to the CEC by April 30, 2019. Utilities Advisory Commission Discussion on EIRP At the June 2017 UAC meeting, staff provided a memorandum summarizing past electric supply long-term planning and policies efforts, load and resource balance projections and key planning and/or policy issues during the 2019 to 2030 planning horizon, including the upcoming decision to renew the City’s current hydroelectric resource contract with the Western Area Power Administration (“Western”), which is set to expire at the end of 2024. Staff also proposed and sought feedback on a work plan to develop the new EIRP (Attachment A). The UAC unanimously supported staff’s proposed work plan (UAC June 2017 Minutes). At the August 2017 UAC meeting, staff provided an overview of the California wholesale energy market and a summary of the top electric cost drivers and uncertainties (memorandum). At the same meeting, in a separate report, staff presented its efforts towards developing a distributed energy resource (DER) plan (as described below) and long-term forecasting of electric energy and peak demand needs (memorandum). UAC concurred with staff’s proposed strategic principles to promote or enable DERs and approach to forecast electrical loads given DER adoption rates. DISCUSSION Key Drivers and Planning Issues Through the development and approval of a new EIRP, staff seeks direction on several key decisions, policies and strategies related to the electric portfolio in the 2019 to 2030 planning horizon including:  Planning for and integrating the impacts from DERs and electrification on CPAU’s long- term electric load needs;  The amount of large hydroelectric resource supply to pursue in light of the upcoming opportunity for renewal of the Western Base Resource (WBR) contract for hydroelectricity with Western;  Modifications to the City’s RPS to meet new legislative and planning requirements; and City of Palo Alto Page 4  Assessment of alternative electric portfolio mixes to best deliver a carbon neutral portfolio which meets GHG reduction goals set forth in City’s Sustainability and Climate Action Plan and maintains the financial health of CPAU’s Utilities. Distributed Energy Resources DERs in Palo Alto are electrical energy resources connected to CPAU’s electric distribution grid that can significantly change the character, timing, and magnitude of electric loads and that can potentially be used to replace or complement services traditionally provided by utility-scale generating resources. DERs tend to be smaller than typical utility-scale resources (less than 1MW in Palo Alto) and may include resources such as solar photovoltaics (PV), electric vehicles (EV), energy efficiency (EE) measures, customer demand response (DR), energy storage (ES) systems, smart thermostats, and high-efficiency electric heat-pumps (HP) for water and space heating of building loads.1 DERs could be deployed by customers at their premises, behind CPAU’s electricity meter, or by CPAU within CPAU’s distribution system network. Except for a handful, all current DERs in Palo Alto are customer-sited behind-the-meter resources. Currently customer decisions to adopt DERs are based on a variety of factors, including customer preferences, incentives available to customers, and availability of programs to facilitate adoption. Well managed and integrated DERs with built-in sensing, controlling, and communicating controls could be leveraged to provide distribution and transmission systems services, potentially lowering costs to the DER owner and all CPAU customers. However, unmanaged DER adoption could increase costs for CPAU by increasing uncertainty in balancing loads and resources, as well as causing adverse impacts on the distribution system. CPAU will develop for Council approval, broad strategic principles to ensure pragmatic and cost-effective integration of DERs in Palo Alto. Based on these principals, a DER Plan will be developed to help CPAU mitigate risks and facilitate customer adoption of these technologies to the benefit of the entire Palo Alto community over the next 5-10 years. The EIRP will include an assessment of the impacts on load from DERs over the 2019-2030 planning horizon and test the electric portfolio’s sensitivity to different DER deployment rates. Western Base Resource – Large Hydroelectric Commitment Since the 1960’s CPAU’s participation as a power customer of the Central Valley Project (CVP) has been an instrumental component in delivering low carbon electricity to Palo Alto at low rates. A key topic for consideration in the EIRP is the City’s WBR contract with Western for hydroelectric resources from the CVP, which expires at the end of 2024. Western’s proposed 2025 Power Marketing Plan was submitted to the United States Federal Register Notification (U.S. FRN No 38675) and approved by the Department of Energy. ,The 2025 Power Marketing Plan will allow current WBR power customers to renew up to ninety-eight percent of their 1 PUC §769 defines “distributed resources” as distributed renewable generation resources, energy efficiency, energy storage, electric vehicles, and demand response. Palo Alto definition of DER is slightly boarder, including smart thermostats and heat pump technologies. City of Palo Alto Page 5 existing allocation for a thirty-year term (2025-2054) under similar contract terms and conditions to their existing contracts. The process for extending this contract is well underway and is expected to take five to seven years to complete. CPAU staff has been actively involved in the process by providing informal and formal comments in response to the 2025 Western Power Marketing Plan and by working with WAPA staff and other WBR contract customers to develop a better model of long-term generation and cost projections. Pending approval of the 2025 Power Marketing Plan, Western will seek commitments through execution of the new WBR contract in 2020 – although participants may have an option to reduce participation and/or terminate their contract in 2024. CPAU currently receives 12.3 percent of all the WBR product output and is obligated to pay 12.3 percent of all the CVP’s revenue requirements as allocated to power customers, regardless of the amount of energy received. Under normal precipitation and hydrological conditions, WBR meets approximately 40% of CPAU’s energy needs. However, since 2005 the amount has varied from a low of 22% to a high of 64%. The corresponding cost per MWh has been $22 to $61/MWh. The analysis necessary to aid Council in its decision of whether or not to renew its participation in WBR and if so at what level, will need to consider the cost and the value of the resource going forward, which are both highly uncertain. This is due in large part to the nature of the CVP and supply availability, which is dependent on unpredictable precipitation conditions, long-term effects of climate change and the potential for new environmental policies and/or projects which threaten to erode generation value. The costs associated with participating in the WBR are also highly uncertain. First, the U.S. Bureau of Reclamation, which is charged with the operation, maintenance and stewardship of the CVP, has yet to update the cost allocation study necessary to establish rates for CVP power under the existing contract, and it is unclear when such rates will be published for the post-2024 period. Additionally, funding requirements under the Central Valley Project Improvement Act (CVPIA)2 and the appropriateness of the allocation of Restoration Fund collections between water and power customers is of serious concern to CPAU and other power customers. As such, CPAU and other Northern California Power Agency (NCPA) members have filed suit with respect to the collection and use of Restoration Funds under the CVPIA.3 Lastly, the changes to local and State RPS requirements, portfolio mandates and/or carve-outs for baseload renewables and the potential for loss of load due to distributed energy resources 2 The Central Valley Project Improvement Act was passed by the U.S. Congress in 1992 to establish the Restoration Fund, funding requirements and goals to restore the habitat of the area impacted by the CVP. Water and power customers are obligated to pay into the Restoration Fund. https://www.usbr.gov/mp/cvpia/docs/public-law-102- 575.pdf 3 Northern California Power Agency, City of Redding, City of Roseville, and City of Santa Clara v. the United States, Court of Federal Claims no. 14-817C City of Palo Alto Page 6 and/or load defection, increase the risk of a renewed WBR contract becoming a stranded resource, unless proper termination provisions are included in the future WBR contract. The EIRP and corresponding implementation plan will include discussion and evaluation of the right amount of large hydroelectric resources, specifically related to WBR, to be included in the City’s carbon neutral electric portfolio. It will also include discussion of what alternative resources could be used to continue to achieve carbon neutrality in the event that the Council opts for a reduced WBR allocation – such as an even more aggressive RPS, increased deployment of distributed energy resources, and/or acquisition of non-RPS eligible, in-state or out-of-state, carbon-free resources. Renewable Portfolio Standard SB 350, among other things, increased the State RPS from 33% by 2020 to 50% by 2030; and while CPAU is easily on track to achieve this RPS, Council must formally adopt the RPS (along with any new regulatory reporting requirements). With Council adoption, staff would also seek input on other policy priorities the Council may have for CPAU’s RPS, such as diversification of renewable technologies, contract term limits to reduce the risk of stranded assets, or a project location requirement to minimize concentration risk and the cost of achieving the RPS. Also, Senate Bill 100, which is currently under consideration in the California State Assembly, seeks to accelerate the SB 350 RPS targets to 50% by 2026 and 60% by 2030, along with establishing a non-binding goal of achieving 100% clean energy by 2045. Should SB 100 pass, CPAU would again need to modify its own RPS. The analysis going forward will evaluate the impacts of these necessary RPS changes plus any other optional changes to RPS. Carbon Neutral Plan The Carbon Neutral Plan defines carbon neutrality for CPAU’s electric supply portfolio as a supply portfolio that demonstrates annual net zero greenhouse gas (GHG) emissions, measured at Citygate, in accordance with The Climate Registry’s Electric Power Sector protocol for GHG emissions measurement and reporting. In doing so, the Carbon Neutral Plan established a transparent and verifiable protocol to measure and neutralize the carbon content associated with the City’s electric supply portfolio. The Carbon Neutral Plan directs staff to pursue carbon neutrality on an annual basis with a rate impact of no more than 0.15 cents per kilowatt hour through the use of preferred resources (e.g., energy efficiency and solar distributed generation), large hydroelectric resources and long-term RPS-eligible renewable resources. The plan also allowed for the use of short-term renewable products, other carbon-free resources and/or renewable energy certificates (RECs) to neutralize the electric portfolio’s carbon content until the long-term renewable resources were on-line and during dry hydroelectric years. Possible modifications to the City’s Carbon Neutral Plan may be warranted based on the decision CPAU makes with respect to its commitment to long-term hydroelectric resources, changes to its RPS, and/or other modifications deemed consistent with CPAU’s GHG reduction City of Palo Alto Page 7 and financial sustainability goals. For example, the UAC has expressed the need to explore the carbon neutrality definition and the implications of the City’s renewable resources not being aligned to its load in real-time, given the fact that for Palo Alto carbon neutrality is calculated on an annual basis. This counting convention allows for CPAU, at certain times of the year or even hours of the day, to operate with surplus carbon-free resources, which can then be used to offset periods when CPAU has a deficiency of carbon-free resources and must rely on the market for generic energy (which would most likely be fossil-fuel based). Since CPAU’s carbon neutral portfolio consists of mostly intermittent renewables, a portfolio with a greater dependence on baseload renewables, such as geothermal or biomass, would reduce the magnitude of CPAU’s reliance on the market for balancing its portfolio positions. The EIRP will explore alternative portfolio mixes to achieve carbon neutrality and evaluate these portfolios against several metrics, including the ability to meet community-wide GHG emission reductions, cost and rate impacts, cost variability and long-term uncertainty, portfolio resiliency, and ease of management under various conditions. Other Issues The EIRP will explore other portfolio planning and management issues and recommend appropriate strategies related to:  Management of supply variability and market risk, including operational risks associated with intermittent renewable resources;  Management and planning for increased transmission and delivery costs;  Maximizing the value of the City’s share in the California-Oregon Transmission Project; and  Maximizing the value of the City’s share of the Calaveras Hydroelectric Project. Uncertainties These key policies directives will need to be assessed in the context of a highly uncertain legislative and regulatory environment, particularly with respect to the following issues:  Proposed 100% renewable or “clean” energy bill (SB 100) with potential modifications to the RPS, including mandates to purchase specific technologies;  On-going modifications and challenges to the state’s Cap and Trade regulations;  State Water Fix and/or Unimpaired Delta Flow Criteria which threaten to erode the value of hydroelectric resources;  Expansion of the CAISO’s Energy Imbalance Market and Regionalization and the impacts on transmission costs; and  Competition or alternative providers such as community choice aggregation, direct access and/or distributed generation which increase the risk of stranding assets. Senate Bill 350 Passage of SB 350 requires the development and adoption of an IRP no later than January 1, 2019. The IRP must be consistent with CEC guidelines that are still in development (CEC's City of Palo Alto Page 8 Proposed IRP Guidelines). At a minimum, Sections 9621 and 454.52 of the State Public Utilities Code require that CPAU’s IRP: 1. Meet GHG emissions targets that reflect the electricity sector’s contribution to achieving the economy-wide GHG emissions reductions of 40 percent from 1990 levels by 2030; 2. Ensure procurement of at least 50 percent eligible renewable energy resources by 2030; 3. Meet the following goals: a. Serve customers at just and reasonable rates; b. Minimize impacts on ratepayers’ bills; c. Ensure system and local reliability; d. Strengthen the diversity, sustainability, and resilience of the bulk transmission and distribution systems, and local communities; e. Enhance distribution systems and demand-side energy management; and f. Minimize localized air pollutants and other GHG emissions, with early priority on disadvantaged communities; 4. Address the following procurement topics: a. Energy efficiency and demand response resources; b. Energy storage; c. Transportation electrification; d. A diversified procurement portfolio consisting of both short-term and long-term electricity, electricity-related, and demand response products; and e. Resource adequacy requirements. The EIRP and/or other planning initiatives, such as the Utilities Strategic Plan, will address the above-mentioned IRP requirements to the extent possible. EIRP Work Plan Figure 2 illustrates the process for developing and approving the new EIRP; the details of the various discussion and action items are provided in Attachment A. The work plan is structured in four phases followed by implementation as follows: Phase 1 – Information and discussion on various electric portfolio planning elements, including:  Distributed energy resources;  Market overview and cost drivers;  Large hydroelectric resources;  Renewable portfolio standard;  Carbon neutral portfolio alternatives; and  Portfolio and transmission cost management; Phase 2 – Analysis of electric portfolio alternatives; Phase 3 – Update of EIRP Objectives, Strategies and Implementation Plan; and Phase 4 – Council approval of the EIRP and submittal to the CEC. City of Palo Alto Page 9 Figure 2 – EIRP Development NEXT STEPS The attached EIRP work plan summarizes discussion and action items planned for the UAC, Finance Committee and Council. Staff will bring several items to Council in the upcoming months related to the EIRP, including modifications to CPAU’s RPS to meet state requirements; approval of a strategy to manage hydroelectric variability; and approval of guidelines for distributed energy resources. Staff’s analysis of carbon neutral portfolios will be provided to Council in spring 2018. Council will see an initial set of objectives and strategies and implementation plan by fall 2018 with the goal of factoring in Council’s feedback and developing a final EIRP for Council approval by January 2019. RESOURCE IMPACT There is no direct resource impact as a result of this informational report and proposed EIRP work plan. Work will be performed with existing staff and consultant support which has been budgeted for under the Electric Utility’s fiscal year 2018 operating budget. POLICY IMPLICATIONS There is no direct policy impact associated with the proposed work plan, but any changes made through the EIRP will affect policy related to electric portfolio management. Staff will also update the EIRP to ensure consistency with CPAU’s sustainability goals as established in its Sustainability and Climate Action Plan. Further, the EIRP will need to coordinate with the update of the Utilities Strategic Plan to ensure consistency in objectives and/or goals. City of Palo Alto Page 10 ENVIRONMENTAL REVIEW This informational report on the EIRP and corresponding work plan does not meet the definition of a project under Public Resources Code 21065 and therefore California Environmental Quality Act (CEQA) review is not required. Attachments:  Attachment A: EIRP work plan  Attachment B: LEAP Objectives and Strategies April 2012  Attachment C: Carbon Neutral Plan Item Purpose & Objectives UAC Council EIRP Overview and Work Plan Provide a high level framework for what will be discussed, time line; guiding principles; and key drivers. June 2017 (discussion) DONE October 2017 INFO ONLY Market Overview and Portfolio Cost Drivers Overview of the California energy market, the City’s participation, Northern California Power Agency; Portfolio cost drivers and uncertainties. August 2017 (discussion) Load Forecast - Needs Assessment Overview of electric load forecast and– energy, demand and impacts from EE, EV and PV August 2017 (discussion) Distributive Energy Resources Strategy and Planning for Growth Distributive Energy Resources Plan - energy efficiency, Local Solar Plan, distributed generation, electrification, electric vehicles, storage and distribution system planning August 2017 November 2017, January 2018 (action) March 2018 (action) Hydroelectric Resources Overview of Palo Alto’s hydroelectric resources; hydro risk management; Western Area Power Administration’s 2025 Power Marketing Plan; Calaveras Project; key decisions; and direction. September 2017 (discussion) Portfolio Alternatives Overview of alternative resource portfolios to be evaluated and metrics. September 2017 (discussion) Renewable Portfolio Standard Overview of RPS; update to meet SB 350 requirements; renewable over-generation and curtailments; and other RPS modifications. December 2017 (action) January/ February 2018 Finance Committee/ Council (action) Carbon Neutral Plan Overview and updates – dependent on RPS and large hydro direction; assessment of alternative portfolios and scenarios February 2018 (discussion) March/April Finance Committee/ Council (discussion) Transmission Transmission planning in California; California Oregon Transmission Project; Second Transmission line update February/March 2018 (discussion) Proposed EIRP Objectives, Key Strategies and Implementation Plan Draft EIRP objectives, key strategies and implementation plan; June 2018 (possible action) Aug/Sep 2018 Finance Committee/Council (possible action) Final EIRP Approval of EIRP objectives; strategies and implementation plan; and SB 350 IRP submittal to CEC October 2018 (action) Nov/Dec 2018 Finance Committee/Council (action) ATTACHMENT A Long‐term Electric Acquisition Plan (LEAP)  Approved March 7, 2011 (Staff Report 1317, Resolution 9152)  Modified by Council March 19, 2012 (Staff Report 2581, Resolution 9237)  Modified by Council April 16, 2012 (Staff Report 2710, Resolution 9241)  LEAP Objectives:  1.Meet customer electricity needs through the acquisition of least total cost energy and demand resources including an assessment of the environmental costs and benefits  2.Manage supply portfolio cost uncertainty to meet rate and reserve objectives. 3.Enhance supply reliability to meet City and customer needs by pursuing opportunities including transmission system upgrades and local generation. LEAP Strategies:  1.Resource Acquisition – Pursue the least total cost resources including an assessment of environmental costs and benefits to meet the City’s needs in the long term by:  a.Evaluating each potential resource on an equal basis by evaluating rate impacts and establishing costs and values for location, time of day and year, carbon, value of  renewable supplies and any secondary benefits attributed to the resource; and  b.Including all resources – conventional energy, local and remote renewable energy supplies, energy efficiency, cogeneration, and demand reduction – in the evaluation.  2.Electric Energy Efficiency and Demand Reduction – Fund programs that maximize the deployment of cost‐effective, reliable and feasible energy efficiency and demand reduction opportunities as the highest priority resources by: a.Every three years, preparing a ten‐year energy efficiency plan that identifies all cost‐ effective energy efficiency opportunities; b.Using the cost of long‐term renewable energy resources adjusted for time of day factors and location as the avoided cost when evaluating cost effectiveness of energy efficiency measures; c.Designing and making energy efficiency programs available to all customers; and d.Considering the impacts (costs, benefits and GHG emissions) of substituting electricity‐ using appliances for natural gas‐using appliances and vice versa in the ten‐year energy efficiency plan. 3.Renewable Portfolio Standard (RPS) – Reduce the carbon intensity of the electric portfolio by acquiring renewable energy supplies by: a.Pursuing a minimum level of renewable purchases of at least 33% of retail sales by 2015 with the following attributes: i.The contracts for investment in renewable resources shall not exceed 30 years in term. ii.Pursue only renewable resources deemed to be eligible by the California Energy Commission (CEC). iii.Evaluate use of Renewable Energy Certificates (RECs) to meet RPS. b.Ensuring that the retail rate impact for renewable purchases does not exceed 0.5 ¢/kWh on average; and c.Performing an ongoing evaluation of the Palo Alto Clean Local Energy Accessible Now (CLEAN) program. ATTACHMENT B Long‐term Electric Acquisition Plan (LEAP)    4. Local Generation – Promote and facilitate the deployment of cost‐effective local resources  by:  a. Using the renewable market price referent (MPR) adjusted for time of day factors and  location as the avoided cost when evaluating cost effectiveness of local resources;  b. Considering energy delivery cost uncertainty and strategic value options when  evaluating opportunities;    c. Evaluating a Feed‐in‐Tariff to promote locally sited renewable resources;   d. Evaluating cost‐effective energy storage resources; and  e. Evaluating the feasibility of developing a 25 to 50 MW generating facility connect to the  City’s distribution system.    5. Climate Protection – Reduce the electric portfolio’s carbon intensity by:  a. Supporting the City municipal government’s climate protection goals;   b. Promoting the use of technologies (e.g. incentives for cogeneration systems, promotion  of EVs, in‐home energy displays) and programs that will reduce the community’s carbon  footprint at a cost of up to the City’s value of carbon;   c. Continuing to offer a renewable resource‐based retail rate for all customers who want  to voluntarily select an increased content of non‐hydro renewable energy; and.  d. Evaluating quantitative goals for possible future implementation.    6. Hydro Resource Management – Actively monitor and manage cost uncertainty related to  variations in hydroelectric supply and maximize value of hydro resources by:  a. Planning for an average hydro year on a long‐term basis;  b. Utilizing cost effective hydro resource management products; and  c. Implementing opportunities to maximize benefits and reduce costs of the Western Base  Resource and Calaveras hydroelectric resources.    7. Market Price Exposure Management – Actively monitor and manage operational,  counterparty and wholesale energy price risk in the short‐term (up to three to five years) by:  a. Maintaining an adequate pool of creditworthy suppliers; and  b. Diversifying supply purchases across commitment date, start date, duration, suppliers  and pricing terms in alignment with rate stability objectives and reserve guideline.    8. Transmission and Reliability – Pursue the reliability of supply at fair and reasonable  transmission and delivery costs by:  a. Actively participating through collaborative efforts with other entities, in local, regional,  statewide and federal regulatory and legislative forums;  b. Participating in transmission and reliability market design forums to ensure that adopted  market designs result in adequate reliability, workably competitive markets and  equitable cost allocation;  c. Evaluating interconnection options to the City to increase service reliability and lower  delivery costs; and  d. Exploring transmission opportunities and strategies to meet long‐term renewable  portfolio objectives beyond 2020.  Carbon Neutral Plan  1  City of Palo Alto Utilities   Electric Supply Portfolio Carbon Neutral Plan  Adopted by Council on March 4, 2013 (Staff Report 3550, Resolution 9322)  1.Carbon Neutral Definition A carbon neutral electric supply portfolio will demonstrate annual net zero greenhouse gas  (GHG) emissions, measured at the Citygate1, in accordance with The Climate Registry’s Electric  Power Sector protocol for GHG emissions measurement and reporting.   2.Carbon Neutral Plan Objective Reduce the City of Palo Alto’s overall community GHG emissions by achieving carbon neutrality  for the Electric Supply Portfolio starting in calendar year 2013 within an annual rate impact not  to exceed 0.15 cents per kilowatt‐hour (₵/kWh) primarily through the: 1) engagement of  customers to increase energy efficiency; 2) expansion of long‐term renewable resource  commitments; 3) promotion of local renewable resources; 4) continued reliance on existing  hydroelectric resources; and 5) meeting short‐term balancing requirements and/or neutralizing  residual carbon through the use of short‐term purchases of renewable resources and/or  renewable energy certificates (RECs).  3.Resource Strategies a.Energy Efficiency i.Continue to pursue energy efficiency strategies as identified in the Council‐ approved ten‐year Energy Efficiency Plan. b.Long‐term Renewable Resources i.Continue to pursue the City’s Renewable Portfolio Standard (RPS) goal to purchase renewable energy to supply at least 33% of retail sales by 2015 while ensuring that the retail rate impact of these purchases does not exceed 0.5 ₵/kWh. ii.Continue to pursue local renewable resources through the Palo Alto CLEAN and PV Partners programs. iii.Pursue additional RPS‐eligible, long‐term renewable resources (beyond the RPS goals) to achieve a target of 100% carbon‐free resources based on average year hydroelectric generation. c.Short‐term Renewable Resources and Renewable Energy Certificates i.For calendar years 2013 through 2016, procure short‐term renewables, if the price is comparable to that of an un‐bundled REC; ii.For calendar years 2013 through 2016, procure RPS‐eligible, un‐bundled RECs as needed to achieve carbon neutrality based on actual load and resources; 1 Citygate is the location of the City’s main meter where the City interconnects to the Pacific Gas and Electric  transmission system.  Emissions associated with of the output of the locally sited fossil gas fired combustions units  (COBUG), while not measured at Citygate, will be neutralized.   ATTACHMENT C   Carbon Neutral Plan  2    iii. Neutralize anthropogenic GHG emissions associated with renewable resources  with unbundled‐RECs, which may or may not be RPS‐eligible.      d. Banking and Truing Up  i. In the event that there are surplus renewables beyond the load in a particular  year, bank as many RECs as allowable under the TCR EPS protocol from  qualifying renewables from that year to minimize the need for purchasing RECs  in subsequent years.  ii. Neutralize emissions associated with market purchases resulting from deviations  between expected and actual load and renewable and hydroelectric generation  resources with unbundled‐RECs, which may or may not be RPS‐eligible.     4. Hydroelectric Resources  a. Continue to preserve and advocate for existing carbon‐neutral hydroelectric generation  resources that provide approximately 50% of average year resource needs.   b. Plan for and acquire carbon neutral resources assuming average hydroelectric  conditions going forward.  c. Under adverse hydroelectric conditions, procure unbundled‐RECs, which may or may  not be RPS‐eligible, to achieve carbon neutrality up to the 0.15 ₵/kWh rate impact limit  and seek Council direction if carbon neutrality cannot be achieved within the rate  impact limit.  d. Under favorable hydroelectric conditions, where carbon neutral resources are expected  to be surplus to needs, even after allowable banking, then pursue selling short‐term  renewable energy, or the renewable attributes, associated with one or more carbon‐ neutral resources in the portfolio.    5. Financial and Rate Payer Impacts  a. In addition to the RPS annual rate impact limit of 0.5 ₵/kWh, the cost of achieving  carbon neutrality shall not exceed 0.15 ₵/kWh based on an average hydro year.  b. Revenues collected from surplus energy sales related to hydroelectric resources under  favorable conditions (e.g. wet years), will be maintained within reserves to adjust for the  cost of achieving carbon neutrality under adverse hydroelectric years.  c. To the extent available and allowable, revenues from the auction of cap‐and‐trade  allowances may be used to fund resources acquired to meet the carbon neutrality goals.    6. Reporting and Communication   a. Develop a communication plan for stakeholders to inform them of the City’s efforts  towards achieving a carbon neutral electric supply.  b. Submit an annual, verified report of the carbon content of the electric supply portfolio  to The Climate Registry.  c. Provide customers a report of the electric supply portfolio’s carbon content to  supplement the mandated Power Content Label.  d.  Inform large commercial and/or corporate customers of the City’s carbon neutral  portfolio and its relevance to their individual corporate sustainability goals.     Carbon Neutral Plan  3      7. Implementation Plan   The tasks that need to be completed in the next two years pending Council approval of the  Carbon Neutral Plan in February 2013 are listed in the table below.    Item Timeframe  1. Modify electric supply portfolio models and Energy Risk  Management Policies, Guidelines and Procedures to account for  Carbon Neutral objectives, balancing, banking of renewable  attributes, reporting and financial impacts.  By April 2013  2. Modify the Long‐term Electric Acquisition Plan (LEAP) to include  the carbon neutral objective  By June 2013  3. Develop communication plan to inform customers and  stakeholders of Carbon Neutral Plan and efforts.  February to April  2013  4. Based on response to the Fall 2012 request for proposals, seek  approval of new renewable power purchase agreements to meet  the City’s RPS up to approximately 100% of the long‐term resource  needs in average hydro years.  December 2012 to  June 2013  5. Determine resource needs for CY 2013 through CY 2016 and  develop plan to acquire short‐term renewable resources.  By June 2013  6. Determine long‐term renewable purchase volumes for beyond CY  2016 and develop plan to acquire long‐term renewable resources.  By September 2013  7. Procure RECs as needed to neutralize carbon emissions based on  actual load and resources for CY 2013.  By May 2014  8. Along with annual Power Content Label, produce and report to  customers the carbon intensity of the electric supply portfolio.  May/June 2014 and  annually thereafter  9. Produce and submit Electric Power Sector (EPS) and Local  Governments Operation Protocol (LGOP) reports to The Climate  Registry (TCR) for CY 2013.  July and October  2014 and annually  thereafter  10. Get independent verification of TCR reports and submit audited  reports to TCR.  By December 2014  and annually  thereafter  11. Redesign the PaloAltoGreen program according to Council  direction.  By December 2013    City of Palo Alto (ID # 8425) City Council Staff Report Report Type: Informational Report Meeting Date: 10/2/2017 City of Palo Alto Page 1 Summary Title: PAFD Performance Report FY17 Q4 Title: Palo Alto Fire Department Quarterly Performance Report for the Fourth Quarter Fiscal Year 2017 From: City Manager Lead Department: Fire Recommendation Staff recommends the City Council review the Palo Alto Fire Department Quarterly Performance Report for the Fourth Quarter of Fiscal Year 2017. Background and Discussion In Fiscal Year 2015 the Palo Alto Fire Department (PAFD) identified performance reporting as a key initiative, and began reporting on key performance measures quarterly. The report provides overall calls for service information, as well as more detailed information on the key service areas, including Emergency Medical Services, Fire Suppression, Rescue and Hazardous Materials Response, and Fire Prevention. The report also provides information on mutual and automatic aid with our regional public safety partners and internal workforce planning efforts. Performance measures include the following:  Calls for Service: This data provides information on the final outcome of all emergency response calls. The data is tracked in the Fire Department’s Record Management System, and uses standardized call type codes, which are defined by the National Fire Incident Reporting System (NFIRS). The report includes overall call volume by primary category, and a detailed listing of call type in the service type sections.  Response Times: This aspect measures the time it takes from an emergency call or request for response being created in the dispatch center to the arrival of resources to the scene of the emergency. This information is tracked in the City of Palo Alto Page 2 Computer Aided Dispatch (CAD) System, and the performance goals, or service levels, are set by Council in accordance with county and national standards.  Ambulance Transports: The report provides the number of ambulatory transports to hospitals or other medical care facilities, and the proportion of Emergency Medical Calls that included transports. This information is tracked in the Fire Department’s Emergency Medical Record Management System.  Fire Containment: This measures the proportion of building and structure fires that are contained to the area or room of origin within Palo Alto and Stanford Campus.  Mutual and Automatic Aid: This includes the number and proportion of all incidents in which the PAFD provided aid to neighboring communities, as well as the aid received from neighboring Fire Departments. This information is tracked in the CAD System.  Permits: This provides the count of facility, electric vehicle, and solar permits issued by the Fire Prevention Bureau. This information is currently tracked in the Development Center’s Records Management System.  Inspections: A count of the total number of Hazardous Materials and State Mandated inspections is provided. In addition, an estimated number of inspections to be completed for the year is also provided to assess overall workload performance to date.  Fire and Life Safety Plans Reviewed: This provides a total count of all plans reviewed, as well as the proportion of plans that were reviewed within the time guidelines.  Vacancies and Off-Line Employees: This section provides the total number of budgeted full-time equivalent line personnel, current vacancies, and employees that are off line from workers compensation or light duty. This information is obtained from the Fire Department’s Staffing and Scheduling System (TeleStaff), as well as the City’s Personnel Management System.  Succession Planning Metrics: This provides the number and proportion of line personnel that are eligible to retire, or will be eligible within the next five years. This information is tracked in the City’s Personnel Management System. This report also provides the total number of hours line personnel have spent in an acting capacity. Personnel serving in an acting capacity are a key component of the Department’s overall succession planning efforts. Acting capacity allows junior officers to learn the responsibilities of higher ranks with guidance from senior officers. This information is tracked in TeleStaff. City of Palo Alto Page 3  Training hours: The total number of training hours completed by all line personnel is provided, as well as the average number of hours per each line personnel on staff. This information is tracked in the Fire Department’s Record Management System. Local, State and Federal mandates require fire personnel to train a minimum of 20 hours per month. Attachments:  ATTACHMENT A_Coverletter  ATTACHMENT B_FY17 Q4 Peformance Report  ATTACHMENT C_Customer Survey P.O Box 10250 Palo Alto, CA 94303 650.329.2184 650.327.6951 fax City of Palo Alto Fire Department Honorable Councilmembers, I am pleased to provide the fourth quarterly Performance Report of Fiscal Year 2017. This year we had 9,155 calls for service, with the majority of calls for Emergency Medical Services (EMS). We are continuing to see our call volume grow each year, with the primary increase occurring in our EMS Calls. We have seen a twenty-one percent (21%) increase in our EMS calls from five years ago in FY12. This is a trend we expect to continue as our residents continue to age in place. In order to dive deeper into assessing the future needs of the community, the Department has been working on completing a Community Needs Health Assessment. This Assessment will combine demographics research, call trend analysis, literature and research reviews, and qualitative feedback directly from the community. It will use this information to outline the expected future emergency healthcare needs and suggest service delivery models for the Department to consider to better address those needs. The Department will review this information and bring it forward to the City Manager for consideration and discussion. This quarter also marks the end of the third year of performance reporting. These reports have proven invaluable and the Department will continue to report on our performance to Council and the public quarterly. The Command Staff are currently reviewing the metrics, methodology and structure of the report in order to bring it in alignment with the Accreditation process and best practices. This will result in some changes that will be forthcoming in Fiscal Year 2018. With sixteen vacancies and four off-line personnel, a total of twenty positions required backfill this quarter. This number of vacancies can be hard on our crews and their families creating a high instance of mandatory overtime or “force-in” hiring. The Department has been working hard to fill some of these vacancies and is nearly complete with a hiring process targeting an early October start date. Sincerely, Eric Nickel, EFO, CFC, CFO Fire Chief 1 | P a g e Palo Alto Fire Department Quarterly Performance Report Fiscal Year 2017, Fourth Quarter Calls for Service The Palo Alto Fire Department (PAFD) responded to a total of 2,331 calls for service in the fourth quarter of Fiscal Year 2017. This includes responses within Palo Alto, Stanford, and neighboring cities to provide Auto and Mutual Aid. Approximately eighty-one percent (81%) of calls are generated from Palo Alto, fourteen percent (14%) from Stanford, and the remainder from neighboring cities or requests for regional fire deployment. The majority of calls were for Emergency Medical Services, making up sixty percent (60%) of the responses. Table 1 below shows the main categories of the calls to which PAFD responded. Calls are classified based on the actual event occurred, rather than the initial call request. Table 1. Calls for Service Type FY16 Q4 FY17 Q4 Emergency Medical Service 1352 1405 Good Intent 377 365 False Alarm & False Call 281 315 Service Call 118 131 Rescue & Hazardous Material 69 71 Fire 40 41 Explosion, No Fire 0 1 Grand Total 2237 2331 Good Intent and False Alarm calls make up the second largest types of responses. Most calls for service that may be a true threat of fire, gas or other emergency hazard are actually found to be something else after Firefighters investigate the situation. These calls are coded as Good Intent calls. As well, many fire alarm activations are from causes other than fire or emergency hazard. These situations are categorized as False Alarm calls. Emergency Medical Services Emergency Medical Service (EMS) is the primary service that the Palo Alto Fire Department provides to Palo Alto and Stanford. While this shift toward EMS is being seen across the region, the Palo Alto Fire Department is the only Fire Department in the County that provides ambulance and transport services. This quarter the PAFD responded to a total of 1,405 Emergency Medical Service calls. This shows a continuing trend of increasing EMS Calls. There were a total of 5,567 EMS calls over the entire Fiscal Year, a four percent (4%) increase from FY16. 2 | P a g e Table 2. EMS Performance Measures Calls for Service FY16 Q4 FY17 Q4 NFIRS Code Description 321 EMS call, excluding vehicle accident with injury 1235 1296 322 Vehicle accident with injuries 86 87 324 Motor vehicle accident with no injuries 16 14 323 Motor vehicle/pedestrian accident 12 8 381 Rescue or EMS standby 3 0 Total 1352 1405 Transports Number of Transports 960 949 Percent of EMS Calls resulting in transport 71.0% 67.5% Response Times Percent of first responder arriving on scene to EMS calls within 8 minutes 90.6% 96.0% Percent of paramedic responder arriving on scene to EMS calls within 12 minutes 98.3% 99.8% Median response time for first responder arriving on scene to EMS calls 04:48 04:20 Most EMS calls (68%) resulted in an ambulance transport to a local hospital or care facility. This is the primary source of revenue generated from emergency medical services, and revenue received in this quarter is on track with budget projections.  Response Time Goal Met: At least 90% of first responder arriving on scene to EMS calls within 8 minutes. This quarter the PAFD first responder arrived on scene to EMS calls within 8 minutes ninety-six percent (96%) of the time.  Response Time Goal Met: At least 99% of paramedic responder arriving on scene to EMS calls within 12 minutes. This quarter the PAFD paramedic responder arrived on scene to EMS calls within 12 minutes one hundred percent (100%) of the time. Fire Suppression Very few of the potential fire calls coming into dispatch turn out to be a real fire once PAFD investigates the scene and cause of the concerning elements. This quarter PAFD responded to 41 calls where fire was present, with 6 occurring in neighboring cities. There were three building fires this quarter, with only one occurring in Palo Alto. This fire occurred in late April at the 2600 block of Elmdale Place. Engine 63 responded to a report of flames and smoke coming from the house. Engine 63 crews established Incident Command upon arrival, and directed the next due to lay the water supply line. The Police Department informed crews that there were no occupants inside. Truck 66 investigated the roof and found the pipe in the roof was the source of the fire. Crews extinguished the fire and completed salvage and overhaul. Engine 63 Captain met with the owner of the home to discuss the situation and connect with resources as needed. 3 | P a g e Table 3. Fire Performance Measures Calls for Service FY16 Q4 FY17 Q4 NFIRS Code Description 154 Dumpster or other outside trash receptacle fire 5 12 113 Cooking fire, confined to container 7 10 142 Brush, or brush and grass mixture fire 6 5 111 Building fire 6 3 150 Outside rubbish fire, other 3 2 131 Passenger vehicle fire 2 2 118 Trash or rubbish fire, contained 1 2 143 Grass fire 1 1 151 Outside rubbish, trash or waste fire 0 1 161 Outside storage fire 0 1 100 Fire, other 1 1 112 Fires in a structure, other than a building 1 1 140 Natural vegetation fire, other 3 0 162 Outside equipment fire 1 0 135 Aircraft fire 1 0 141 Forest, woods or wildland fire 1 0 170 Cultivated vegetation, crop fire, other 1 0 Total 40 41 Response Times Percent of first responder arriving on scene to Fire calls within 8 minutes 86.3% 93.6% Median response time for first responder arriving on scene to Fire calls 05:39 04:53 Fire Containment Percent of building and structure fires contained to the room or area of origin 100% 100%  Response Time Goal Met: At least 90% of first responder arriving on scene to Fire calls within 8 minutes. This quarter the PAFD first responder arrived on scene to Fire calls within 8 minutes ninety-four percent (94%) of the time.  Fire Containment Goal Met: At least 90% of building and structure fires contained to the room or area of origin. This quarter there was one building fire within Palo Alto. The fire was contained to the original area. PAFD also provided mutual aid to two building fires in Mountain View. 4 | P a g e Rescue and Hazardous Materials The Fire Department responded to a total of 71 rescue and hazardous material calls. The most common rescue call is for the removal of victims from a stalled elevator, which accounts for twenty-eight percent (28%) of these call types. Lock-in calls were the second most frequent type of call making up fourteen percent (14%), with gas leak calls the third highest at ten percent (10%) of the total. Table 4. Rescue and Hazardous Materials Measures Calls for Service FY16 Q4 FY17 Q4 NFIRS Code Description 353 Removal of victim(s) from stalled elevator 14 20 331 Lock-in (if lock out , use 511 ) 7 10 463 Vehicle accident, general cleanup 3 6 412U Gas leak (natural gas or LPG) - PA Utilities Related 9 5 411 Gasoline or other flammable liquid spill 8 5 440 Electrical wiring/equipment problem, other 6 5 400 Hazardous condition, other 3 4 442 Overheated motor 3 3 412 Gas leak (natural gas or LPG) 3 2 443 Light ballast breakdown 1 2 444 Power line down 3 1 462 Aircraft standby 2 1 421 Chemical hazard (no spill or leak) 1 1 356 High angle rescue 1 1 441 Heat from short circuit (wiring), defective/worn 1 1 413 Oil or other combustible liquid spill 0 1 444U Power line down – PA Utilities Related 0 1 451 Biological hazard, confirmed or suspected 1 1 422 Chemical spill or leak 0 1 445 Arcing, shorted electrical equipment 2 0 420 Toxic condition, other 1 0 Total 69 71 Response Times Median response time for first responder arriving on scene to Rescue & Hazardous Materials calls 05:44 05:15 5 | P a g e Mutual and Automatic Aid The Fire Department has automatic aid agreements with five regional Fire Departments, including Mountain View, Menlo Park, Woodside, Los Altos, and Santa Clara County Fire. For the fourth quarter the PAFD provided mutual or automatic aid to three other jurisdictions on a total of 111 incidents. Five agencies provided mutual or automatic aid for calls within Palo Alto or Stanford on a total of 141 incidents. This quarter saw a substantial increase in the number of incidents that Palo Alto received mutual aid from the City of Mountain View, totaling 118. This increase is attributed to a single user which accounted for 44 incidents. Mountain View and Palo Alto Fire Departments worked with this user, care givers and medical doctors to reduce inappropriate calls to 9-1-1. There have been no further calls from this user since June 7. Table 5. Mutual and Automatic Aid Performance Measures Mutual and Auto Aid Provided FY16 Q4 FY17 Q4 Agency Mountain View Fire 88 78 Santa Clara County Fire 24 29 Menlo Park Fire 1 4 All Mutual and Auto Aid Provided 113 111 Mutual and Auto Aid Received Agency Mountain View Fire 68 118 Menlo Park Fire 12 10 Santa Clara County Fire 3 7 Woodside Fire 9 5 Moffett Fire 1 1 All Mutual and Auto Aid Received 93 141 6 | P a g e Fire Prevention The Fire Prevention Bureau ensures compliance with the Fire Code for the safety of occupants and protection of property. Fire Inspectors perform fire sprinkler and fire alarm plan checks, permitting, and field inspections with the goal of ensuring all construction complies with local and national codes. During this quarter Fire Inspectors completed an audit report on all inspections and facilities as required by the State Fire Marshall. This audit is required to be completed and submitted to the State every three years and takes a substantial amount of time and effort to complete. Due to the focus on the audit, Fire Inspection staff we not able to complete the usual number of inspections this quarter. Our hazardous materials inspectors are scheduled to perform additional inspections during the first quarter of Fiscal Year 2018 to stay on track with the State mandated inspection triennial frequency and the Department’s goals for annual inspection of facilities with high and moderate amount of hazardous materials. Table 6. Prevention Bureau Performance Measures Permits FY16 Q4 FY17 Q4 Fire Permits Issued 152 128 Electric Vehicle Permits Issued 15 4 Solar Permits Issued 30 17 Inspections Hazardous Material Inspections Completed 137 57 Number of Hazardous Material Inspections for the year 207 584 Percent of Hazardous Material Facilities Inspections Complete to date 206% 61% State Mandated Inspections Completed 99 60 Number of State Mandated Inspections for the year 397 397 Percent of State Mandated Facilities Inspections Complete to date 100% 94% Fire and Life Safety Plan Review Plans Reviewed 473 501 Percent of Reviews Completed On-Time 98.0% 97.0% 7 | P a g e Workforce Planning The Department operates daily emergency response operations with a total of 96.0 FTE line personnel. This includes three battalions of crews that staff six stations in the City and Stanford 24 hours each day. There were two employee separations this quarter increasing the number of vacancies to 16.0. In addition, there were 4.0 employees off-line creating a total of 20.00 FTE positions that require backfilling. The Department was in the last stages of a hiring process this quarter and expects to fill some of these vacancies in the first quarter of FY18. The number of acting hours reflect that some of these vacancies are in the Apparatus Operator and Captain ranks, which require backfilling with firefighters working out of class in these roles when on shift. With the Fire Chief’s Association MOA finalized with new terms, Battalion Chiefs cover each other for absences so there will no longer be acting hours for Battalion Chiefs. Table 7. Vacancies and Off-Line Employees FY17 Q4 Classification Budgeted FTE Vacancies Off-Line Employees (Workers Comp/Light Duty) Personnel On Line Percent of Personnel On Line Battalion Chief 4.00 0.00 0.00 4.00 100% Fire Captain 22.00 3.00 2.00 17.00 77% Fire Apparatus Operator & Fire Fighters 70.00 13.00 2.00 55.00 79% TOTAL 96.00 16.00 4.00 76.00 79% Table 8. Succession Planning FY16 Q4 FY17 Q4 Number of Line Personnel Currently Eligible to Retire 23 25 Number of Line Personnel Eligible to Retire in Five Years 17 19 Percent of all Line Personnel Eligible to Retire within Five Years 45.5% 50.6% Number of Acting Battalion Chief Hours 581 0 Number of Acting Captain Hours 1,535 2,691 Number of Acting Apparatus Operator Hours 5,832 5,893 Training Hours of Training Completed 7,826 5,817 Average Hours per Line Personnel 100.34 76.53 Number of Your Patients in this ReportYour Score April 1, 2017 to June 30, 2017 EMS System Report Palo Alto, CA 1515 Center Street City of Palo Alto 1 (877) 583-3100 www.EMSSurveyTeam.com Client 9701 service@EMSSurveyTeam.com Lansing, Mi 48096 10195.52 Number of Patients in this Report 18,717 Number of Transport Services in All EMS DB 141 Page 1 of 24 City of Palo Alto April 1, 2017 to June 30, 2017 Executive Summary This report contains data from 101 City of Palo Alto patients who returned a questionnaire between 04/01/2017 and 06/30/2017. The overall mean score for the standard questions was 95.52; this is a difference of 2.99 points from the overall EMS database score of 92.53. The current score of 95.52 is a change of 0.18 points from last period's score of 95.34. This was the 13th highest overall score for all companies in the database. You are ranked 3rd for comparably sized companies in the system. 86.34% of responses to standard questions had a rating of Very Good, the highest rating. 98.91% of all responses were positive. Page 2 of 24 City of Palo Alto April 1, 2017 to June 30, 2017 Demographics — This section provides demographic information about the patients who responded to the survey for the current and the previous periods. The information comes from the data you submitted. Compare this demographic data to your eligible population. Generally, the demographic profile will approximate your service population. Total This PeriodLast Period OtherFemaleMale OtherMaleTotalFemale Under 18 2 4 06 121 0 18 to 30 1 0 01 110 0 31 to 44 1 2 03 242 0 45 to 54 3 1 04 154 0 55 to 64 5 7 012 21311 0 65 and older 23 35 058 517625 0 Total 35 49 084 101 43 58 0 Gender Page 3 of 24 City of Palo Alto April 01, 2017 to June 30, 2017 Dispatch Analysis This analysis details the section results that concern dispatcher operations. The analysis contains the mean scores for each survey question. The first column shows the company score and the total database score, the second column is your variance from the database score. Helpfulness of the person you called for ambulance service 94.35 92.47 1.88 Your Score Total DB Variance1000 Concern shown by the person you called for ambulance service 93.15 92.41 0.74 Your Score Total DB VarianceVariance1000 Extent to which you were told what to do until the ambulance arrived 92.12 90.75 1.37 Your Score Total DB Variance1000 Overall Section Score Total DB 1.37 100 91.87 Variance 0 Your Score 93.24 Page 4 of 24 City of Palo Alto April 01, 2017 to June 30, 2017 Ambulance Analysis This analysis details the section results that concern ambulance operations. The analysis contains the mean scores for each survey question. The first column shows the company score and the total database score, the second column is your variance from the database score. Extent to which the ambulance arrived in a timely manner 97.07 92.19 4.88 Your Score Total DB Variance1000 Cleanliness of the ambulance 97.80 94.35 3.45 Your Score Total DB Variance1000 Comfort of the ride 91.30 87.12 4.18 Your Score Total DB Variance1000 Skill of the person driving the ambulance 96.15 93.76 2.39 Your Score Total DB Variance1000 Overall Section Score Total DB 3.67 100 91.91 Variance 0 Your Score 95.58 Page 5 of 24 City of Palo Alto April 01, 2017 to June 30, 2017 Medic Analysis This analysis details the section results that concern medic operations. The analysis contains the mean scores for each survey question. The first column shows the company score and the total database score, the second column is your variance from the database score. Care shown by the medics who arrived with the ambulance 97.50 94.17 3.33 Your Score Total DB Variance1000 Degree to which the medics took your problem seriously 97.47 94.15 3.32 Your Score Total DB Variance1000 Degree to which the medics listened to you and/or your family 97.22 93.79 3.43 Your Score Total DB Variance1000 Skill of the medics 97.16 94.16 3.00 Your Score Total DB Variance1000 Extent to which the medics kept you informed about your treatment 95.94 92.48 3.46 Your Score Total DB Variance1000 Extent to which medics included you in the treatment decisions (if applicable) 96.32 92.22 4.10 Your Score Total DB Variance1000 Degree to which the medics relieved your pain or discomfort 91.37 90.34 1.03 Your Score Total DB Variance1000 Page 6 of 24 City of Palo Alto April 01, 2017 to June 30, 2017 Medic Analysis This analysis details the section results that concern medic operations. The analysis contains the mean scores for each survey question. The first column shows the company score and the total database score, the second column is your variance from the database score. Medics' concern for your privacy 95.29 93.24 2.05 Your Score Total DB Variance1000 Extent to which medics cared for you as a person 96.91 94.24 2.67 Your Score Total DB Variance1000 Overall Section Score Total DB 2.98 100 93.20 Variance 0 Your Score 96.18 Page 7 of 24 City of Palo Alto April 01, 2017 to June 30, 2017 Billing Staff Assessment Analysis This analysis details the section results that concern office operations. The analysis contains the mean scores for each survey question. The first column shows the company score and the total database score, the second column is your variance from the database score. Professionalism of the staff in our ambulance service billing office 90.32 88.82 1.50 Your Score Total DB Variance1000 Willingness of the staff in our billing office to address your needs 91.07 88.61 2.46 Your Score Total DB Variance1000 Overall Section Score Total DB 1.96 100 88.72 Variance 0 Your Score 90.68 Page 8 of 24 City of Palo Alto April 01, 2017 to June 30, 2017 Overall Assessment Analysis This analysis details the section results that concern assessment of operations. The analysis contains the mean scores for each survey question. The first column shows the company score and the total database score, the second column is your variance from the database score. How well did our staff work together to care for you 97.44 93.53 3.91 Your Score Total DB Variance1000 Extent to which our staff eased your entry into the medical facility 96.55 93.56 2.99 Your Score Total DB Variance1000 Appropriateness of Emergency Medical Transportation treatment 97.62 93.50 4.12 Your Score Total DB Variance1000 Extent to which the services received were worth the fees charged 92.05 87.88 4.17 Your Score Total DB Variance1000 Overall rating of the care provided by our Emergency Medical Transportation service 97.38 93.60 3.78 Your Score Total DB Variance1000 Likelihood of recommending this ambulance service to others 94.83 93.17 1.66 Your Score Total DB Variance1000 Overall Section Score Total DB 3.62 100 92.54 Variance 0 Your Score 96.16 Page 9 of 24 April 1, 2017 to June 30, 2017 City of Palo Alto Question Analysis This section lists a synopsis of the information about your individual questions and overall scores for this monthly reporting period. The first column shows the company score from the previous period, the second column shows the change, the third column shows your score for this period and the fourth column shows the total Database score. Dispatch Analysis Last Period Change This Period Total DB Helpfulness of the person you called for ambulance service 94.35-1.97 92.4796.32 Concern shown by the person you called for ambulance service 93.15-1.29 92.4194.44 Extent to which you were told what to do until the ambulance arrived 92.12-1.21 90.7593.33 Ambulance Analysis Last Period Change This Period Total DB Extent to which the ambulance arrived in a timely manner 97.070.55 92.1996.52 Cleanliness of the ambulance 97.800.92 94.3596.88 Comfort of the ride 91.30-2.27 87.1293.57 Skill of the person driving the ambulance 96.15-1.07 93.7697.22 Medic Analysis Last Period Change This Period Total DB Care shown by the medics who arrived with the ambulance 97.50-0.50 94.1798.00 Degree to which the medics took your problem seriously 97.47-0.23 94.1597.70 Degree to which the medics listened to you and/or your family 97.22-0.08 93.7997.30 Skill of the medics 97.160.12 94.1697.04 Extent to which the medics kept you informed about your treatment 95.941.76 92.4894.18 Extent to which medics included you in the treatment decisions (if applicable)96.320.98 92.2295.34 Degree to which the medics relieved your pain or discomfort 91.37-1.66 90.3493.03 Medics' concern for your privacy 95.291.80 93.2493.49 Extent to which medics cared for you as a person 96.910.29 94.2496.62 Billing Staff Assessment Analysis Last Period Change This Period Total DB Professionalism of the staff in our ambulance service billing office 90.321.13 88.8289.19 Willingness of the staff in our billing office to address your needs 91.071.49 88.6189.58 Page 10 of 24 April 1, 2017 to June 30, 2017 City of Palo Alto Question Analysis (Continued) Overall Assessment Analysis Last Period Change This Period Total DB How well did our staff work together to care for you 97.440.14 93.5397.30 Extent to which our staff eased your entry into the medical facility 96.55-1.02 93.5697.57 Appropriateness of Emergency Medical Transportation treatment 97.622.12 93.5095.50 Extent to which the services received were worth the fees charged 92.054.13 87.8887.92 Overall rating of the care provided by our Emergency Medical Transportation 97.380.50 93.6096.88 Likelihood of recommending this ambulance service to others 94.83-0.25 93.1795.08 Page 11 of 24 City of Palo Alto April 1, 2017 to June 30, 2017 Jun 2016 Jul 2016 Aug 2016 Sep 2016 Oct 2016 Nov 2016 Dec 2016 Jan 2017 Feb 2017 Mar 2017 Apr 2017 May 2017 Jun 2017 Helpfulness of the person you called for ambulance service 93.75 94.64 94.44 91.24 98.15 90.13 83.33 97.73 95.83 100.00 91.91 95.83 100.00 Concern shown by the person you called for ambulance service 93.18 94.64 94.91 93.75 98.15 88.89 83.33 97.73 93.37 100.00 91.18 94.27 100.00 Extent to which you were told what to do until the ambulance 93.15 94.64 93.48 82.21 96.30 88.95 100.00 97.73 91.85 100.00 89.42 93.90 100.00 Extent to which the ambulance arrived in a timely manner 94.33 98.53 95.38 97.62 98.48 89.42 91.67 100.00 95.70 100.00 96.62 97.22 100.00 Cleanliness of the ambulance 95.83 96.88 95.90 92.86 98.48 94.90 100.00 100.00 96.05 100.00 97.86 97.64 100.00 Comfort of the ride 93.41 95.31 93.03 90.48 95.45 92.65 91.67 93.75 93.18 100.00 91.67 90.57 100.00 Skill of the person driving the ambulance 94.17 96.88 97.13 94.05 95.45 93.14 100.00 100.00 96.49 100.00 96.53 95.67 100.00 Care shown by the medics who arrived with the ambulance 96.35 98.53 96.37 97.22 98.57 92.65 100.00 100.00 97.50 100.00 96.32 98.11 100.00 Degree to which the medics took your problem seriously 96.65 98.53 95.24 97.22 97.86 94.23 100.00 100.00 97.13 100.00 95.45 98.58 100.00 Degree to which the medics listened to you and/or your family 96.51 95.59 95.90 90.33 97.79 93.63 100.00 100.00 96.61 100.00 94.70 98.61 100.00 Skill of the medics 95.60 97.06 97.62 98.53 97.14 93.37 100.00 100.00 96.31 100.00 98.44 96.23 100.00 Extent to which the medics kept you informed about your 93.75 98.33 94.17 92.65 97.79 92.02 100.00 97.92 93.10 100.00 94.86 96.30 100.00 Extent to which medics included you in the treatment decisions 92.31 94.23 93.65 82.21 97.41 91.46 100.00 97.92 94.32 100.00 98.00 95.00 100.00 Degree to which the medics relieved your pain or discomfort 92.41 89.29 93.52 85.79 95.00 92.07 100.00 95.45 92.02 100.00 91.94 90.45 100.00 Medics' concern for your privacy 94.38 98.44 92.27 91.18 97.50 90.10 100.00 91.67 93.53 100.00 93.18 96.43 100.00 Extent to which medics cared for you as a person 95.74 97.06 94.58 94.12 98.53 92.16 100.00 97.92 96.19 100.00 94.85 98.08 100.00 Professionalism of the staff in our ambulance service billing 86.48 96.43 90.22 84.38 94.64 85.04 100.00 96.88 86.11 100.00 89.47 90.91 100.00 Willingness of the staff in our billing office to address your 84.94 95.83 90.00 87.50 94.64 80.25 100.00 96.43 87.04 100.00 90.63 90.91 100.00 How well did our staff work together to care for you 94.29 94.12 95.76 97.06 99.29 91.33 100.00 100.00 96.61 100.00 96.88 97.64 100.00 Extent to which our staff eased your entry into the medical 94.78 97.06 95.18 91.18 97.79 91.33 100.00 100.00 96.93 100.00 93.94 98.04 100.00 Appropriateness of Emergency Medical Transportation treatment 94.95 92.19 95.34 89.76 97.66 93.89 100.00 100.00 94.32 100.00 97.50 97.55 100.00 Extent to which the services received were worth the fees 85.55 85.94 86.54 78.64 89.32 81.93 100.00 93.18 85.96 100.00 88.54 93.59 100.00 Overall rating of the care provided by our Emergency Medical 96.13 95.31 95.49 93.75 99.24 91.15 100.00 100.00 96.05 100.00 94.70 99.00 100.00 Likelihood of recommending this ambulance service to others 96.07 93.75 95.26 90.69 96.88 88.40 91.67 97.73 94.23 100.00 90.59 97.22 100.00 Your Master Score 93.97 95.43 94.55 91.64 97.16 91.09 96.93 98.08 94.50 100.00 94.17 96.17 100.00 Your Total Responses 105 17 66 22 36 58 3 13 68 3 40 58 3 Monthly Breakdown Below are the monthly responses that have been received for your service. It details the individual score for each question as well as the overall company score for that month. Page 12 of 24 City of Palo Alto April 1, 2017 to June 30, 2017 Monthly tracking of Overall Survey Score Page 13 of 24 City of Palo Alto April 1, 2017 to June 30, 2017 Greatest Increase and Decrease in Scores by Question Increases Last Period This Period Change Total DB Score Extent to which the services received were worth the fees charged 87.92 4.13 87.8892.05 Appropriateness of Emergency Medical Transportation treatment 95.50 2.12 93.5097.62 Medics' concern for your privacy 93.49 1.80 93.2495.29 Extent to which the medics kept you informed about your treatment 94.18 1.76 92.4895.94 Willingness of the staff in our billing office to address your needs 89.58 1.49 88.6191.07 Professionalism of the staff in our ambulance service billing office 89.19 1.13 88.8290.32 Extent to which medics included you in the treatment decisions (if applicable) 95.34 0.98 92.2296.32 Cleanliness of the ambulance 96.88 0.93 94.3597.80 Extent to which the ambulance arrived in a timely manner 96.52 0.56 92.1997.07 Overall rating of the care provided by our Emergency Medical Transportation service 96.88 0.51 93.6097.38 Decreases Last Period This Period Change Total DB Score Comfort of the ride 93.57 -2.27 87.1291.30 Helpfulness of the person you called for ambulance service 96.32 -1.98 92.4794.35 Degree to which the medics relieved your pain or discomfort 93.03 -1.66 90.3491.37 Concern shown by the person you called for ambulance service 94.44 -1.29 92.4193.15 Extent to which you were told what to do until the ambulance arrived 93.33 -1.21 90.7592.12 Skill of the person driving the ambulance 97.22 -1.07 93.7696.15 Extent to which our staff eased your entry into the medical facility 97.57 -1.02 93.5696.55 Care shown by the medics who arrived with the ambulance 98.00 -0.50 94.1797.50 Likelihood of recommending this ambulance service to others 95.08 -0.24 93.1794.83 Degree to which the medics took your problem seriously 97.70 -0.23 94.1597.47 Page 14 of 24 City of Palo Alto April 1, 2017 to June 30, 2017 Greatest Scores Above Benchmarks by Question Highest Above Benchmark This Period Variance Total DB Score Cleanliness of the ambulance 94.353.4597.80 Appropriateness of Emergency Medical Transportation treatment 93.504.1297.62 Care shown by the medics who arrived with the ambulance 94.173.3397.50 Degree to which the medics took your problem seriously 94.153.3297.47 How well did our staff work together to care for you 93.533.9197.44 Overall rating of the care provided by our Emergency Medical Transportation service 93.603.7897.38 Degree to which the medics listened to you and/or your family 93.793.4397.22 Skill of the medics 94.163.0097.16 Extent to which the ambulance arrived in a timely manner 92.194.8897.07 Extent to which medics cared for you as a person 94.242.6796.91 Page 15 of 24 City of Palo Alto April 1, 2017 to June 30, 2017 Key Drivers — This section shows the relative importance of each question to the respondents' overall satisfaction. The greater the coefficient number, the more important the issue is to your patients' overall satisfaction. The questions are arranged based on their weighted importance value. Question Your Score Correlation Coeffecient Extent to which medics cared for you as a person .93136312296.91 Medics' concern for your privacy .92322840695.29 Extent to which our staff eased your entry into the medical facility .89478369696.55 Degree to which the medics listened to you and/or your family .89008698997.22 Extent to which medics included you in the treatment decisions (if applicable).86829435296.32 Degree to which the medics took your problem seriously .85843022397.47 Appropriateness of Emergency Medical Transportation treatment .8425844197.62 Care shown by the medics who arrived with the ambulance .83969967897.50 How well did our staff work together to care for you .82979179997.44 Concern shown by the person you called for ambulance service .81616121793.15 Extent to which the medics kept you informed about your treatment .78708799295.94 Cleanliness of the ambulance .76943170697.80 Skill of the person driving the ambulance .75256175996.15 Skill of the medics .74814438797.16 Degree to which the medics relieved your pain or discomfort .74611175791.37 Helpfulness of the person you called for ambulance service .7413600594.35 Extent to which the services received were worth the fees charged .6378468792.05 Comfort of the ride .61976203691.30 Extent to which you were told what to do until the ambulance arrived .61071252192.12 Extent to which the ambulance arrived in a timely manner .57758944497.07 Willingness of the staff in our billing office to address your needs .52701117191.07 Professionalism of the staff in our ambulance service billing office .50078735990.32 Page 16 of 24 City of Palo Alto April 1, 2017 to June 30, 2017 Company Comparisons — The following chart gives a comparison of the mean score for each question as scored by comparable companies. Your company is highlighted. There is also a green-shaded highlight of the highest score for each question. This will show how you compare to similar companies. Your Company A B C D E F Comparison Companies Helpfulness of the person you called for ambulance service 92.48 100.00 0 91.31 93.0092.7294.35 Concern shown by the person you called for ambulance service 91.57 100.00 0 89.57 92.8291.5393.15 Extent to which you were told what to do until the ambulance 90.01 75.00 0 90.71 91.3790.4992.12 Extent to which the ambulance arrived in a timely manner 95.88 87.50 87.90 92.30 91.9789.7897.07 Cleanliness of the ambulance 95.17 100.00 90.76 93.60 94.8993.0197.80 Comfort of the ride 86.80 100.00 0 86.66 87.7189.0791.30 Skill of the person driving the ambulance 93.11 100.00 91.97 93.31 94.3593.7196.15 Care shown by the medics who arrived with the ambulance 91.88 100.00 92.21 91.42 94.8692.8197.50 Degree to which the medics took your problem seriously 91.51 100.00 91.90 91.49 94.5992.9297.47 Degree to which the medics listened to you and/or your family 91.20 100.00 92.13 90.98 94.6792.4997.22 Skill of the medics 91.79 100.00 91.57 92.14 94.6593.5397.16 Extent to which the medics kept you informed about your 91.05 100.00 90.93 89.81 94.2691.6895.94 Extent to which medics included you in the treatment decisions (if 90.18 100.00 0 87.12 92.9790.5496.32 Degree to which the medics relieved your pain or discomfort 86.62 100.00 90.21 86.47 90.8390.2591.37 Medics' concern for your privacy 91.36 100.00 92.19 90.56 93.5391.3495.29 Extent to which medics cared for you as a person 92.31 100.00 93.12 91.11 94.9993.3396.91 Professionalism of the staff in our ambulance service billing office 92.45 100.00 0 84.86 85.8786.1190.32 Willingness of the staff in our billing office to address your needs 91.67 100.00 0 85.31 87.8287.5091.07 How well did our staff work together to care for you 94.55 100.00 92.81 90.85 93.5892.3997.44 Extent to which our staff eased your entry into the medical facility 92.46 100.00 90.77 91.18 94.0891.9496.55 Appropriateness of Emergency Medical Transportation treatment 91.24 100.00 0 90.36 94.7691.8197.62 Extent to which the services received were worth the fees charged 86.46 100.00 0 81.87 84.2687.8592.05 Overall rating of the care provided by our Emergency Medical 91.99 100.00 92.49 90.35 93.1491.8097.38 Likelihood of recommending this ambulance service to others 93.52 100.00 91.43 89.02 92.4391.6194.83 Overall score 95.52 91.49 91.67 98.81 91.51 89.98 92.77 National Rank 13 71 64 4 70 87 50 Comparable Size (Medium) Company Rank 3 19 16 1 18 24 13 Page 17 of 24 City of Palo Alto April 1, 2017 to June 30, 2017 Ca l i f o r n i a Al l F i r e De p a r t m e n t s Yo u r Co m p a n y 91.62 94.29Total Score Benchmark Comparison 95.52 To t a l D B Si m i l a r S i z e d 92.53 92.06 Medics' concern for your privacy 92.20 94.6195.29 93.24 93.32 Skill of the medics 93.42 95.9297.16 94.16 93.76 Degree to which the medics listened to you and/or your family 93.16 95.6297.22 93.79 93.56 Extent to which our staff eased your entry into the medical 92.77 95.6696.55 93.56 93.20 Extent to which you were told what to do until the ambulance 91.16 92.4292.12 90.75 90.84 Degree to which the medics relieved your pain or discomfort 89.11 92.4291.37 90.34 89.95 Care shown by the medics who arrived with the ambulance 93.66 95.6897.50 94.17 94.09 Extent to which medics included you in the treatment decisions 91.65 94.5596.32 92.22 92.08 Professionalism of the staff in our ambulance service billing 88.07 90.7390.32 88.82 87.70 How well did our staff work together to care for you 92.80 95.1197.44 93.53 93.69 Extent to which the services received were worth the fees 86.89 90.7092.05 87.88 87.57 Extent to which medics cared for you as a person 92.95 95.8396.91 94.24 94.16 Skill of the person driving the ambulance 93.44 95.9496.15 93.76 93.95 Concern shown by the person you called for ambulance service 92.53 94.0893.15 92.41 92.03 Likelihood of recommending this ambulance service to others 92.06 95.0794.83 93.17 92.90 Overall rating of the care provided by our Emergency Medical 92.51 95.2797.38 93.60 93.42 Degree to which the medics took your problem seriously 93.22 96.0297.47 94.15 94.12 Appropriateness of Emergency Medical Transportation treatment 92.70 95.7697.62 93.50 92.98 Cleanliness of the ambulance 94.31 96.2097.80 94.35 94.13 Willingness of the staff in our billing office to address your 87.52 90.6791.07 88.61 87.81 Comfort of the ride 86.68 90.2891.30 87.12 87.40 Extent to which the ambulance arrived in a timely manner 92.46 95.4897.07 92.19 91.83 Extent to which the medics kept you informed about your 91.10 94.5595.94 92.48 92.45 Helpfulness of the person you called for ambulance service 92.56 94.4494.35 92.47 92.45 Number of Surveys for the period 101 Page 18 of 24 City of Palo Alto April 1, 2017 to June 30, 2017 Benchmark Trending Graphic - Below are the monthly scores for your service. It details the overall score for each month as well as your subscribed benchmarks for that month. Page 19 of 24 City of Palo Alto April 1, 2017 to June 30, 2017 Cumulative Comparisons This section lists a synopsis of the information about your individual questions and overall scores over the entire lifetime of the dataset. The first column shows the company score and the second column details the total database score. Your Score Total DB 91.7894.52Overall Facility Rating Dispatch 93.99 91.56 Helpfulness of the person you called for ambulance service 92.3094.95 Concern shown by the person you called for ambulance service 92.0394.29 Extent to which you were told what to do until the ambulance 90.3692.73 Ambulance 95.25 91.36 Extent to which the ambulance arrived in a timely manner 91.6995.64 Cleanliness of the ambulance 93.8996.57 Comfort of the ride 87.0892.82 Skill of the person driving the ambulance 92.7995.97 Medic 95.61 92.78 Care shown by the medics who arrived with the ambulance 93.8196.98 Degree to which the medics took your problem seriously 93.7296.80 Degree to which the medics listened to you and/or your family 93.4196.41 Skill of the medics 93.8696.69 Extent to which the medics kept you informed about your treatment 91.9595.04 Extent to which medics included you in the treatment decisions (if 91.7494.13 Degree to which the medics relieved your pain or discomfort 90.1593.41 Medics' concern for your privacy 92.7294.65 Page 20 of 24 City of Palo Alto April 1, 2017 to June 30, 2017 Cumulative Comparisons (Continued) Your Score Total DB 91.7894.52Overall Facility Rating Medic 95.61 92.78 Extent to which medics cared for you as a person 93.6796.41 Billing Staff Assessment 88.81 88.19 Professionalism of the staff in our ambulance service billing office 88.1788.93 Willingness of the staff in our billing office to address your needs 88.2188.69 Overall Assessment 94.58 91.86 How well did our staff work together to care for you 92.9096.18 Extent to which our staff eased your entry into the medical facility 93.0696.01 Appropriateness of Emergency Medical Transportation treatment 92.8295.80 Extent to which the services received were worth the fees charged 86.7987.88 Overall rating of the care provided by our Emergency Medical 92.9896.30 Likelihood of recommending this ambulance service to others 92.6095.30 Page 21 of 24 The Top Box Analysis displays the number of responses for the entire survey by question and rating. The Top Box itself shows the percentage of "Very Good" responses, the highest rating, for each question. Next to the company rating is the entire EMS DB rating for those same questions. Top Box Comparisons April 1, 2017 to June 30, 2017 City of Palo Alto EMS DB % Very Good Company % Very Good Very GoodGoodFairPoor Very Poor Overall Company Rating 5 16 35 207 75.87%86.34%1662 Dispatch 1 2 8 40 73.88%79.10%193 Helpfulness of the person you called for ambulance service 0 0 4 11 69 82.14%75.56% Concern shown by the person you called for ambulance service 0 1 3 14 66 78.57%74.93% Extent to which you were told what to do until the ambulance arrived 1 1 1 15 58 76.32%71.16% Ambulance 0 1 11 40 74.24%85.87%316 Extent to which the ambulance arrived in a timely manner 0 0 2 7 85 90.43%75.14% Cleanliness of the ambulance 0 0 1 6 84 92.31%79.59% Comfort of the ride 0 1 7 15 69 75.00%63.52% Skill of the person driving the ambulance 0 0 1 12 78 85.71%78.70% Medic 2 8 9 67 79.06%88.77%680 Care shown by the medics who arrived with the ambulance 0 0 2 5 83 92.22%81.48% Degree to which the medics took your problem seriously 0 0 2 5 82 92.13%82.04% Degree to which the medics listened to you and/or your family 0 2 0 4 84 93.33%80.82% Skill of the medics 0 0 2 6 80 90.91%81.06% Extent to which the medics kept you informed about your treatment 1 0 1 8 76 88.37%76.68% Page 22 of 24 Top Box Comparisons April 1, 2017 to June 30, 2017 City of Palo Alto (Continued) EMS DB % Very Good Company % Very Good Very GoodGoodFairPoor Very Poor Overall Company Rating 5 16 35 207 75.87%86.34%1662 Extent to which medics included you in the treatment decisions (if applicable)0 0 0 10 58 85.29%76.63% Degree to which the medics relieved your pain or discomfort 1 2 2 14 62 76.54%72.12% Medics' concern for your privacy 0 2 0 10 73 85.88%78.24% Extent to which medics cared for you as a person 0 2 0 5 82 92.13%82.51% Billing Staff Assessment 0 0 2 18 63.87%66.10%39 Professionalism of the staff in our ambulance service billing office 0 0 1 10 20 64.52%63.73% Willingness of the staff in our billing office to address your needs 0 0 1 8 19 67.86%64.01% Overall Assessment 2 5 5 42 77.15%88.93%434 How well did our staff work together to care for you 0 0 1 7 80 90.91%78.58% Extent to which our staff eased your entry into the medical facility 0 2 0 6 79 90.80%78.59% Appropriateness of Emergency Medical Transportation treatment 0 0 1 6 77 91.67%78.98% Extent to which the services received were worth the fees charged 0 2 2 11 51 77.27%67.23% Overall rating of the care provided by our Emergency Medical Transportation service 0 1 0 6 79 91.86%79.94% Likelihood of recommending this ambulance service to others 2 0 1 6 68 88.31%79.59% Page 23 of 24 We were unable to find any records that matched the filters you provided, please widen your search scope. No Records for filters provided Page 24 of 24 City of Palo Alto (ID # 8527) City Council Staff Report Report Type: Informational Report Meeting Date: 10/2/2017 City of Palo Alto Page 1 Summary Title: Proclamation Fire Prevention Week October 9-14 Title: Proclamation Honoring Fire Prevention Week From: City Manager Lead Department: City Clerk Attachments:  Attachment A: Proclamation Honoring Fire Prevention Week 2017 Proclamation Fire Prevention Week October 8-14, 2017 WHEREAS, the City of Palo Alto is committed to ensuring the safety and security of all those living in and visiting the community; and WHEREAS, U.S. home fires resulted in 2,560 civilian deaths in 2015, representing the majority (78 percent) of all U.S. fire deaths; and WHEREAS, newer homes are built with lightweight materials that burn faster than older home constructions, and many of today’s products and furnishings produce toxic gases and smoke when burned, making it impossible to see and breathe within moments; and WHEREAS, these conditions contribute to a much smaller window of time for people to escape a home fire safely, with people having as little as one to two minutes to escape from the time the smoke alarm sounds; and WHEREAS, a home fire escape plan, which should be developed by all members of the household, includes two exits from every room in the home; a path to the outside from each exit; smoke alarms in all required locations; and a meeting place outside where everyone in the home will meet upon exiting; and WHEREAS, the City of Palo Alto Fire Department first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, the City of Palo Alto residents are encouraged to participate in public education measures so they are able to take personal steps to increase their safety from fire; and WHEREAS, the 2017 Fire Prevention Week theme, “Every Second Counts; Plan 2 Ways Out!” effectively serves to educate the public about the vital importance of developing a home fire escape plan with all members of the household and practicing it twice a year. NOW, THEREFORE, I, H. Gregory Scharff, Mayor of the City of Palo Alto, on behalf of the City Council, do hereby proclaim October 8-14, 2017 as Fire Prevention Week throughout this community; and urge all the people of Palo Alto to participate in the many public safety activities and efforts of the City of Palo Alto Fire and Emergency Services during Fire Prevention Week 2017. Presented: October 2, 2017 ______________________________ H. Gregory Scharff Mayor