HomeMy WebLinkAbout2018-04-30 Council Appointed Officer Agenda PacketCouncil Appointed Officers Committee
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MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA
PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE.
DURING NORMAL BUSINESS HOURS.
Monday, April 30, 2018
Special Meeting
Community Meeting Room
4:00 PM
Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in
the Council Chambers on the Thursday 12 days preceding the meeting.
PUBLIC COMMENT
Members of the public may speak to agendized items. If you wish to address the Committee on any issue that is
on this agenda, please complete a speaker request card located on the table at the entrance to the Council
Chambers/Community Meeting Room, and deliver it to the Clerk prior to discussion of the item. You are not
required to give your name on the speaker card in order to speak to the Committee, but it is very helpful.
Call to Order
Oral Communications
Members of the public may speak to any item NOT on the agenda.
Agenda Items
1. Discussion Regarding Council Appointed Officers (CAO) Annual Performance
Evaluation Process
Adjournment
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would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may
contact (650) 329-2550 (Voice) 24 hours in advance.
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MEMO
To: City of Palo Alto CAO Committee
From: Debra Figone
Date: April 26, 2018
Subject: 2018 CAO Performance Evaluation Process
Purpose
The purpose of this memorandum is to transmit to you materials that will be used during the
CAO Committee meeting scheduled for April 30, 2018, 4:00-5:00pm. Additional materials may
be presented during the meeting.
Attached you will find the following:
1) A “working agenda” for the meeting
2) An abbreviated process overview, including the proposed key elements for each CAO and a
proposed schedule.
The goal reflected in the schedule is to complete the 2018 CAO performance evaluations by
September 10. Compensation decisions and process debrief would follow in October. A modified
evaluation process for the City Manager is assumed, as will be discussed when we meet.
If you have any questions before April 30, please do not hesitate to contact me. I look forward to
once again working with you and the City Council on this year’s process.
Debra Figone
debra@debrafigoneconsulting.com
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City of Palo Alto
2018 CAO Performance Evaluation Process
Working Agenda
CAO Committee - April 30, 2018
Purpose:
• Review the proposed 2018 CAO Performance Evaluation Process (e.g. schedule, key
assumptions, key processes, etc.).
• Receive CAO Committee feedback on elements that are important to the process.
Topics:
Review Process and Key Assumptions
• Key Assumptions
• 2018 Process Elements
• Process Elements by CAO
• Proposed Schedule
What else should MRG know?
Other Issues?
Confirm CAO Committee Feedback
Next Steps
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City of Palo Alto
2018 CAO Performance Evaluation Process
CAO Committee Process Review
April 30, 2018
Process Elements by CAO
Processes City Attorney
Molly Stump
City Clerk
Beth Minor
City Auditor
Harriett Richardson
City Manager
James Keene
Direct Report
Survey
Yes Yes Yes No
Direct Reports
Interviews
Yes Yes No No
Self-assessment Yes Yes Yes Yes
Council Survey Yes Yes Yes No
Compensation
Survey
Yes Yes Yes
Yes
Proposed Process Schedule
Launch Direct Report survey May 7
Close Direct Report survey May 11
MRG Drafting (Direct Report summaries) May 10-14
Direct Report Interviews May 16 & 17
Final Direct Report Summaries May 18-24
Consultant Vacation May 28-June 24
Council Recess June 26-August 10
CAO Self-Assess to MRG July 1 (latest July 9)
Prep Council Packet July 1-11
Mail Council Packet to Home July 11
Council Receives Packet July 13
Launch Council Surveys July 13
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Close Council Surveys July 27
MRG Drafting (Preliminary Evaluations) July 28-August 3
Council Interviews Phone or In-Person (as needed)
Process Overview June 27 & 28
Follow up to surveys July 30-August 8
Closed Session without CAO August 15/16 and/or August 22/23
Closed Session with CAO August 29/30 and September 5/6
Prep Final Evaluations for signatures September 10
Closed Session Comp CAO committee September 24
Closed Session Comp Council October 10
CAO Committee Process Debrief (if needed) Week of October 29
Approve Compensation in Open Session Late Nov./Early Dec.