HomeMy WebLinkAbout2018-06-21 City Schools Liaison Committee Agenda PacketBIG CREEK ELEMENTARY
Palo Alto Unified School District (PAUSD) Todd Collins, Board Member Ken Dauber, President
City of Palo Alto
Karen Holman, Council Member, Chair Eric Filseth, Vice Mayor
Staff
Cathy Mak, PAUSD, Chief Business Officer, Staff Liaison
Rob de Geus, Deputy City Manager, Staff Liaison
1. Oral Communications
2. Approval of Minutes From the May 17, 2018 City/School Liaison
Committee Meeting
3. Review Recent City Council / PAUSD Board Meetings:
a. CITY Examples Including but not Limited to: - City Manager
Recruitment, Traffic Safety/Bike Boulevard, Rail Grade
Separation Alternatives to be Evaluated, Budget Adoption/Utility
Rates, Potential Ballot Measures;
b. PAUSD Examples Including but not Limited to:
• Superintendent Contract
• Special Education Update
• Pre-Kindergarten – Grade 12 Computer Science Curriculum
• Social Emotional Learning Implementation
• Local Control and Accountability Plan (LCAP)
• Funding in Amount of $600,00 for Teacher Housing
City/School Liaison Committee Meeting Thursday, June 21, 2018 8:00 AM to 9:30 AM Palo Alto City Hall Community Meeting Room 250 Hamilton Avenue, Ground Floor
City/School Liaison Committee Special Meeting
Agenda
• Proposed PAUSD Budget 2018-19
• Resolution on Community Relations
• Resolution Ordering a School Bond Election
• Board Term Limits
• Resolution on Preparation of Documents for November 6,
2018, School Board Election
• Cubberley Community Center
4. City and District Staff Comments and Announcements
5. Summary of Contracts and Support Services provided between City
and PAUSD
6. Future Meetings and Agendas
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Special Meeting
May 17, 2018
Chairperson Holman called the meeting to order at 8:06 A.M. in the
Community Meeting Room, 250 Hamilton Avenue, Palo Alto, California.
Present: City of Palo Alto Representatives
Karen Holman, Council Member, Committee Chair
Eric Filseth, Vice Mayor
Rob de Geus, Deputy City Manager, Staff Liaison
Palo Alto Unified School District Representatives
Todd Collins, Board Member
Ken Dauber, Board Member, Board President
Robert Golton, Bond Program Manager
Absent:
Oral Communications
Lee Lippert on behalf of Palo Alto Stanford Heritage (PAST) congratulated
Committee Members on the 100 Year Anniversary of Palo Alto High School.
The proposed solar project could detrimentally impact the historic setting
and diminish the visual quality of the original Palo Alto High School
structure. There were suitable alternatives to the proposed strategy.
Ken Horowitz remarked that the City Council would likely hear polling results
in a few weeks. He thought the response to a sugar-sweetened beverage
tax would be positive. The Parent Teacher Association (PTA) and Sutter
Health supported a soda tax.
Minutes Approval
2. Approval of Minutes from the April 19, 2018 Meeting.
MOTION: Council Member Filseth moved, seconded by Board Member
Dauber to approve the minutes as presented.
MOTION PASSED: 4-0
City/School Liaison Committee Special Meeting DRAFT Minutes
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Page 2 of 9 City School Liaison Committee Meeting Special Meeting: 5/17/2018
3. Review Recent City Council / PAUSD Board Meetings.
Chair Holman requested a list of topics be provided to Committee Members
prior to the meeting.
Rob de Geus, Deputy City Manager, explained that the item was typically a
conversation and sharing of recent events.
Chair Holman felt a list of topics would help the public understand the topics
for discussion and help the Committee Members prepare for the meeting.
Board Member Dauber reported the Palo Alto Unified School District (PAUSD)
Board of Education (Board) would hear the solar project on Tuesday.
Robert Golton, Bond Program Manager, advised that solar panels were
proposed for six school campuses. The Board previously approved moving
forward with the project; however, the placement of some panels at Palo
Alto High School became an issue. PAUSD staff would make a
recommendation to the Board in the future.
Board Member Dauber did not have any definitive action to report.
Chair Holman asked if the Board continued to apprise the Landscape
Committee of the issue.
Mr. Golton answered yes. The Landscape Committee and the Facilities
Planning Committee at Palo Alto High School had been heavily involved in
the discussions.
Chair Holman inquired whether the committees had been apprised of the
Tuesday meeting.
Mr. Golton would ensure they were notified.
4. City and District Comments and Announcements.
Chair Holman announced the Council Finance Committee met two full days
to review the proposed City Budget.
Council Member Filseth reported the Finance Committee did not discuss
funding for Cubberley Community Center. The proposed Budget totaled
$210 million. The Finance Committee requested the City Manager reduce
the $8 million pension liability by half and accrue the remaining half to
unfunded pension liability. Otherwise, the Finance Committee did not make
major changes to the proposed Budget. The City's initial poll for revenue-raising measures indicated significant support for a 2-percent increase in the
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Transient Occupancy Tax (TOT) and solid support for a small increase in the
Documentary Transfer Tax. A second more detailed poll was underway.
There was little support for a 1/4¢ sales tax increase.
Chair Holman added that polling results did not show support for a parcel
tax.
Rob de Geus, Deputy City Manager, advised that the City Manager had
requested the spreadsheet showing the City's financial support of Palo Alto
Unified School District (PAUSD) be updated. There could be discussions
between the City and the PAUSD Board of Education (Board) regarding those
contributions.
Chair Holman remarked on comments made in the past regarding more cost
sharing between the City and PAUSD.
Mr. de Geus indicated the Finance Committee wanted to understand the cost
of the contributions.
Chair Holman inquired whether the spreadsheet of City contributions had
been updated.
Mr. de Geus did not have it today. On May 23, the Finance Committee
would discuss the City's contributions to PAUSD.
Board Member Collins looked forward to receiving the information. It was
useful to see the ways the City and PAUSD worked together. He did not consider them contributions to PAUSD as much as contributions to the
community. He wished to ensure the public recognized that the City was not
issuing checks to PAUSD.
Board Member Dauber explained that the Board's polling and possible steps
around revenue concerned capital improvements. The Board did not expect
to increase its operating revenues.
Council Member Filseth remarked that the City's efforts to raise revenue
were focused on capital improvements.
Board Member Collins believed the Board was looking to improve its
cooperation with the City in an effort to serve the community.
Chair Holman suggested the Board was not fully aware of all the things the
City provided PAUSD. She requested an update of PAUSD polling.
Robert Golton, Bond Program Manager, reported PAUSD staff presented
polling results to the Board in April. Polling indicated approximately 64
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percent support for either a $375 million bond or a $475 million bond. In
2008, the Board approved a bond in the amount of $378 million when the
identified need totaled $750 million. The bond was successful in funding
landmark changes and improvements to schools. Based on polling and a list
of projects, the Board authorized staff to proceed with a resolution to place a
measure on the November ballot.
Council Member Filseth noted the Council selected a working group for the
North Ventura Coordinated Area Plan.
Chair Holman requested a printed list of the working group members.
Mr. de Geus would provide one before the meeting ended.
Board Member Collins provided Walk and Roll Maps for Barron Park
Elementary School and Terman Middle School. The Barron Park map
depicted a single, walking-only route from the North Ventura neighborhood
along El Camino Real to Barron Park Elementary School. While the North
Ventura neighborhood was not shown on the Terman Middle School map, the
map gave a sense of the distance and the commute between the two. The
maps underscored the challenges of providing access to schools for the
North Ventura neighborhood.
Mr. Golton had emailed Committee Members information regarding capacity
and utilization of schools. The numbers were compiled in August 2017 during the master planning effort. Declining enrollment allowed classrooms
to be used for other purposes, such as maker spaces and wellness centers.
The new master plan would propose the space required for elementary
schools be increased, which would reduce the capacity of the schools.
Council Member Filseth asked if the master plan would anticipate new
schools or expansion of existing schools.
Mr. Golton stated in general the master plan did not anticipate additional
schools.
Board Member Collins indicated the Board had consciously not forecast
enrollment beyond a few years because of the unknown amount of future
housing development in Palo Alto. In the meantime, the Board was
preserving its options by retaining real property and leased facilities. At the current time, the Board was not planning for more or fewer schools.
Generally, the capacity of individual schools would decrease slightly under
the project because of the preservation of space for non-class activities.
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Council Member Filseth commented that the Board could maintain capacity
and implement new activities by building another story onto schools.
Board Member Collins advised that the Board had built some two-story
buildings at elementary schools to expand capacity. However, the ability to
add floors was limited by site space. The community valued playground
space, and the Board attempted to maintain equal playground space per
child across schools. Density was an important factor in social and
emotional development and the learning environment.
Chair Holman emphasized that the Board was preserving land. A fundraising
option proposed to the City Council was to sell a couple of parcels of real
property.
5. Safe Routes to School.
Sylvia Star-Lack, Safe Routes to School Coordinator, applauded the Palo Alto
Unified School District (PAUSD) Board of Education (Board) for naming a
school in honor of a bicycle advocate. The partnership of the City, PAUSD,
and the Parent Teacher Association (PTA) had garnered recognition for
contributing to Palo Alto's Healthy City status, refined a five-year plan, and
coordinated or provided 169 educational trainings to students and parents.
Herbert Hoover Elementary School experienced a 10 percent increase in
walking, biking, riding a scooter, and skateboarding to school over the prior year and a 9 percent decrease in single-occupancy-vehicle commuting.
Lucille M. Nixon Elementary School experienced a 3-percent decrease in
single-occupancy-vehicle commuting, a 5-percent increase in the number of
bikes parked on campus, and a doubling of students riding the bus and
carpooling. The goal of the program's five-year plan was to grow and
sustain community-wide support. The work of the program grew from
widely held community values that had been codified in the City's
Comprehensive Plan, Sustainability Plan, and Bicycle and Pedestrian
Transportation Plan. A goal of the partnership was to increase community
awareness of the many resources, education programs, and encouragement
opportunities available to address transportation safety questions. Each
year, the partnership reviewed the five-year plan to ensure it remained responsive to community needs. A key strategy for the coming year was
expansion of safety education into high schools to encourage students to
make safer choices when traveling independently. The partnership utilized
education and outreach tools to serve the needs of traditionally under-
resourced and under-represented communities as well as to respond to
growing community concerns about both student and adult transportation
safety behaviors. Staff piloted a walking field trip program for second
graders at Addison Elementary School and designed a fifth grade physical
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education lesson to demonstrate usage of a roundabout. An all-school
assembly pilot program at Palo Verde Elementary School provided a lesson
on use of the new roundabout on Ross Road. Information on use of new
facilities would be added to all third through eighth-grade in-school bicycle
education safety curriculum activities. After concerns regarding
inappropriate bicycle behavior near Terman Middle School were expressed to
the City/School Traffic Safety Committee, a green bike box was installed at
the intersection in August 2017. Education and training occurred, and the
crossing guard subsequently reported virtually no wrong-way riding on the
street or sidewalk. Information gathered at rotating school site assessments
formed the basis of City roadway designs.
Council Member Filseth noted a few parents continued to consider the
restriping near Terman Middle School dangerous. He asked if Staff
considered it dangerous.
Ms. Star-Lack responded no.
Council Member Filseth inquired whether the crossing guard had observed
inappropriate bicyclist behaviors.
Ms. Star-Lack indicated the infrastructure improvement had greatly
decreased the crossing guard's need to correct behaviors.
Chair Holman inquired regarding the parents' belief that the bike box was unsafe.
Council Member Filseth suggested the counterintuitive layout was the cause
of parents' concerns.
Ms. Star-Lack reported the Safe Routes to School team facilitated the
donation of bikes and helmets in response to an accident in which an East
Palo Alto student bicyclist was injured. Staff would support a student-
developed Walk and Roll Map for East Palo Alto students. Staff had initiated
train-the-trainer curriculum development for English as a second language
(ESL) classes, held two walk-abouts for Walk and Roll Map production, and
identified a Safe Routes to School Champion for Greendell. A community
survey was underway for the Greendell/Cubberley campus to identify active
transportation challenges. To increase outreach to the Chinese-speaking community, City Staff hosted an outreach table at the Chinese New Year
Festival and partnered with native Chinese speakers to disseminate Safe
Routes to School materials translated into Mandarin. The City also produced
the first Walk and Roll Map in Spanish. Transportation safety mascots were
available to Safe Routes to School partners to use in education and
encouragement events. Staff organized an all-day Ross Road bicycle
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boulevard orientation event. Staff was working to produce public service
announcements and other outreach tools. Classroom tally data was
gathered by PAUSD teachers and entered online. The active transportation
mode share was holding steady at all school levels compared to 2017.
Numbers for middle school active transportation modes reached 77 percent.
An area of potential growth was use of the family car for school commutes.
Improved infrastructure could increase high school biking rates at each
campus.
Board Member Dauber commented that a comparison of multiyear bike data
with enrollment data could show declining enrollment with increasing mode
share.
Ms. Star-Lack indicated since 2003 the Terman Middle School bike mode
share had grown on average 1 percent per year.
Board Member Collins noted the enrollment at Terman Middle School was
quite a bit lower than enrollment at the other two middle schools.
Ms. Star-Lack recognized Safe Routes to School Champions who offered
robust education and encouragement programming. New directions for
growth included enhancing community understanding of the goals and
strategies of the Bicycle and Pedestrian Transportation Plan; supporting new
infrastructure projects; supporting PTA volunteer recruitment; assisting with the upcoming PAUSD bike parking grant; developing a Greendell/Cubberley
Walk and Roll Map; increasing traffic enforcement; celebrating the renaming
of Terman Middle School; and completing site assessments. Five-year plan
objectives for the 2018-2019 school year were exploring optional and
compulsory high school education programs; developing a PAUSD Safe
Routes to School policy; completing two site assessments with updated Walk
and Roll Maps; and developing a PAUSD parent survey. To support the
partnership, the Board should proceed with drafting a Safe Routes to School
policy and exploring its role in coordinating or supporting current and
expanded educational programming. City Staff anticipated holding
conversations with PAUSD staff concerning reductions in single-occupancy-
vehicle trips by PAUSD employees.
Council Member Filseth commented that the data showed a slight decline
over the past few years.
Ms. Star-Lack believed more data was needed.
Rosie Mesterhazy, Safe Routes to School Coordinator, clarified that the
travel data reflected a 0.17 percent increase in alternative modes overall. At
the current times, the program was sustaining numbers.
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Council Member Filseth questioned whether students were utilizing Uber and
Lyft for school commutes.
Ms. Mesterhazy stated micro mobility and car sharing had been increasing.
Data for the upcoming school year would include those counts.
Board Member Collins was proud of the Safe Routes to School
accomplishments. Changing behaviors in such a fundamental way was
amazing. He would not be surprised if the enrollment bubble impacted
transportation behavior. Parking capacity in the right locations on campuses
was important to students and could affect data.
Board Member Dauber concurred with prior comments.
Chair Holman requested possible reasons for the data spikes in 1985 and
2012.
Ms. Star-Lack explained that the elimination of school buses probably
affected the data.
Ms. Mesterhazy added that the community concern about stranger danger
likely was another possible cause. The Palo Alto data mirrored data from
across the country.
Chair Holman inquired about the number of Staff working on Safe Routes to
School.
Ms. Mesterhazy responded three part-time employees totaling two full-time equivalents.
Ms. Star-Lack advised that PAUSD staff and PTA volunteers contributed to
handling the workload.
6. Cubberley Master Plan Update.
Rob de Geus, Deputy City Manager, reported the City and Palo Alto Unified
School District (PAUSD) had negotiated a contract with a consultant. The
contract would be presented to the City Council for approval on June 4. The
cost of the contract had increased from an estimated $415,000 cost to
approximately $665,000 because of environmental work and community
outreach. The cost would be split 50/50 between the City and PAUSD. The
environmental work and planning work would be performed by different
consultants.
Chair Holman concurred with the use of different consultants.
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Mr. de Geus reminded Committee Members that the goal was to complete
the Master Plan by the end of calendar year 2019.
Robert Golton, Bond Program Manager, advised that PAUSD Staff had
received the cost sharing agreement and the contract. PAUSD's attorney
had committed to providing changes to the City by the end of the week.
Mr. de Geus provided the list of participants in the North Ventura working
group. A camera system would replace guards for monitoring Caltrain
tracks. The use of cameras and guards would overlap for three months to
ensure cameras were operational. City Staff was awaiting a meeting with
the landscape committee regarding an easement for bike improvements on
Churchill.
Board Member Collins inquired whether the crosswalk at Castilleja could be
separated from the project.
Mr. de Geus indicated constructing the project piecemeal was not ideal.
However, the City would separate the crosswalk if necessary.
7. Future Meetings and Agendas.
Rob de Geus, Deputy City Manager, provided a list of meeting dates and
items for discussion. Items for the June agenda included cost sharing for
services.
Board Member Collins suggested Palo Alto Unified School District (PAUSD) identify a list of its contributions as well.
Mr. de Geus would work with PAUSD Staff to identify contributions from both
the City and PAUSD.
Board Member Dauber requested a future agenda item focusing on the
process for master planning the Cubberley Community Center site.
Mr. de Geus inquired about the form of the agenda item for PAUSD Board of
Education (Board) and City Council updates.
Chair Holman wanted the item to reflect but not be limited to important
topics discussed by the Board and Council.
Board Member Dauber concurred.
Board Member Collins concurred.
ADJOURNMENT: The meeting was adjourned at 9:36 A.M.
City Services - PAUSD
DRAFT
Program Name & Description Services Provided
Cubberley Lease and Child Care Agreement Operate and manage the Cubberley Community Center
Portable Extended Day Care. This is part of the Cubberley Lease and Child Care
Agreement 12 portables on PAUSD elementary school campuses used for after school care.
As per Amend.#3 of the Cubberley Lease and Child Care Agreement a Property
Infrastructure Fund was set up for the benefit of the Cubberley Site. This money is
placed into the City controlled fund annually and not paid directly to PAUSD
The Fund shall only be used for expenditures related to improving Cubberley Leased and City
owned portions. The City shall notify and confer with PAUSD regarding intended improvements
PAUSD Field and Court Maintenance: Agreement between the City and PAUSD for
maintenance and capital improvements of district owned athletic fields, tennis
courts and basketball courts.
Maintenance of thirteen elementary school and three middle school athletic fields including annual
field renovations and irrigation scheduling and maintenance. District owned tennis courts and
basketball courts maintained as well.
Brokering of PAUSD Fields and Tennis Courts: Scheduling and fee assessment of
fields
Allows thousands of participants in Palo Alto based sports groups to use district athletics fields and
tennis courts
CIP PG‐06001: Agreement with PAUSD for Capital Projects also includes Tennis
Court resurfacing Project Terman school tennis court resurfacing
Youth Art Exhibition: A collaboration with PAUSD that involves an exhibition at
Palo Alto Art Center featuring artwork by PAUSD students. The exhibition includes
an opening reception with PAUSD teachers, staff, and board members. Opening of art exhibition draws 600 people. Overall, serves approximately 2,000 people.
Project Look!: Serves the school community (PAUSD and beyond) with interactive
tours of Art Center exhibitions and related hands‐on art activities. Approximately
75% of schools participating are PAUSD. ($29K of Expense and Revenue budget is
from Art Center Foundation in support of program.)Serves 5,000 children and teachers every year.
Cultural Kaleidoscope is a program that creates connections between school
districts in Palo Alto, East Palo Alto, and East Menlo Park through the visual arts. An
artist works in residencies in classrooms at PAUSD (50%) and in classrooms in
Ravenswood school district (50%). The classrooms come together for an exhibition
at the Art Center in the spring that coincides with Youth Art. (Art Center
Foundation provides $108K in funding for the program, $43K is provided to the
City to offset staffing, the rest is paid directly from the Foundation to program
costs such as artists, materials, etc.)
There is a public private partnership agreement between the Foundation and the City that expires
in 2015.
The Foundation and City established a funding agreement that outlines the Foundation's annual
support of positions in Project LOOK!, Cultural Kaleidoscope, and Children's Fine Arts. No expiration
date.
Serves 500 children every year.
Volunteer Opportunities at Art Center and in Open Space
The Palo Alto Art Center provides volunteer opportunities for approximately 415 PAUSD Paly and
Gunn students annually. Volunteer service fulfills student's Living Skills requirements, supports
their efforts to achieve a Presidential Service Award (100+ service hours), gives them practical job
experience (i.e.: Gallery Shop, CIT), provides leadership opportunities for personal growth (LCIT),
and helps them explore careers in the field.
Rangers and Parks staff provide volunteer opportunities ranging from simple litter pick‐ups for a
few kids to days spent pulling non‐native invasive plants for an entire school. Students can conduct
science projects in the diverse and biologically abundant Open Space habitats which span from salt
marshes to oak woodlands and everything in between.
DIRECT SERVICES
1
City Services - PAUSD
DRAFT
Program Name & Description Services Provided
Jr. Museum & Zoo outreach science classes and labs: to six PAUSD elementary
schools
Science instruction at PAUSD schools. This reflects year‐round contracts for programs. Additional
revenues are associated with "one off" programs in PAUSD schools that also associated with a
contract.
Jr. Museum & Zoo science classes & field trips: at Baylands for PAUSD Schools Education field trips to and classes for PAUSD at Baylands.
Middle School Athletics (MSA): The City and PAUSD collaborate to provide after
school sports at the three middle schools in Palo Alto.
The MSA program was at one time a closer partnership between the City and PAUSD, overtime
PAUSD has removed itself from participating. Today the City oversees the entire program, PAUSD
contribution is limited to providing facilities (i.e. gyms, wrestling rooms, etc.)
Summer Camps: The City of Palo Alto’s Recreation staff and PAUSD collaborate to
offer afternoon middle school camps during the summer school period. Facilitation of Camp Programs catered towards PAUSD students during the summer months.
PAUSD Golf Teams: City of Palo Alto provides complimentary weekday golf rounds
in February for PAUSD students trying out for the high school golf teams in addition
to providing each high school advanced reservation for golf league play. Moreover
the City provides discounted rates for all students wanting to play golf throughout
the year.
City provides free golf rounds to students trying out for PAUSD golf teams as well as discounted golf
rounds for all students.
Mitchell Park Youth and Teen Center: Structured after school program for middle
school students that includes homework assistance, enrichment activities, and
recreational activities.
The program was designed through collaboration with the Teen Coordinator and PAUSD school
officials to be a safe, enriching, and fun place to be for middle school students. The Teen Center is
also open for FREE, supervised drop‐in for middle and high school students where teens can choose
to play pool, compete on the X‐box, relax on the comfortable furniture, or grab a bite in the
kitchenette.
Children's Theatre Outreach to PAUSD Elementary Schools: Theatre performances
at PAUSD schools
Theatre performances rehearsed and performed at six PAUSD Elementary Schools each year,
serving all 12 PAUSD schools in a two‐year cycle. Theatre outreach includes 2,190 child participants
reaching a ticketed audience of 6,800 per year.
Promote Library Services to PAUSD Elementary, Middle and High Schools
Teachers, school librarians, administrators, parents and students are educated about library
services including the summer reading program and homework assistance.
Energy Efficiency/ Water Conservation Grant
No‐ PAUSD works with Utilities to determine how to spend the money. PAUSD spends the money,
submits receipts to Utilities, and then receives reimbursement.
Fiber build out to 17 schools and district office
Construction of the dark fiber ring to the 18 facilities; 10 year repayment plan for construction
costs.
Provide Staff time, contracted support, curriculum, and materials provided by City.
In‐class bike safety education provided to students during the school day. Includes organization of
bike rodeo at all elementary schools.
2
City Services - PAUSD
DRAFT
Program Name & Description Services Provided
Pedestrian Safety Education Grades K‐2 ‐ Staff time and Contract with Safe Moves
provided by City
The City contracts with Safe Moves for the provision of pedestrian safety education at twelve
elementary schools.
Safe Routes to School Staff time provided by City, consultant costs covered by
reimbursable grant.
Administration of the Safe Routes to School Program, coordination of the City/School Traffic Safety
Committee, consultant support, and miscellaneous materials. Staff costs include 0.8 FTE Program
Coordinators and hourly personnel. Partially funded by a multi‐year $528,000 reimbursable VTA
grant to upgrade the program, provide materials, improve curriculum. Revenue and costs shown
here reflect approximate expenses and revenues for one year's activities. Grant ends June 2016.
Education portion of this program reflected in Bicycle and Pedestrian safety entries.
Project Safety Net Community Coalition
City of Palo Alto, Palo Alto Unified School District and a number of community partners formed
Project Safety Net to leverage the knowledge, passion and resources of the independent groups
into an integrated system of services and strategies focused on suicide prevention for youth and
teens in the community
School Crossing Guard Program ‐ Contractor services paid for by the Police
Department
Contractor provides crossing guard services at intersections in mornings and afternoons during
school and summer school. NOTE: City has indirect costs of going to RFP for vendor, entering into
contract, etc. as well as PD costs of vendor oversight. Costs will likely be higher than currently
budgeted and will increase YoY. FY2018 vendor contract is $530k only.
School Resource Officers ‐ 2 Uniformed Officers on campus (SRO)
Note: an additional SRO was added to the City's Police Department Budget. The
position remains vacant, pending PAUSD's agreement to fund half of the position.
The Estimated Budget and Estimated Revenue columns assumes the cost for 1 SRO
Current agreement, expiring, up fro renewal = 2 sworn SROs for officers focused solely on schools.
Current agreement calls for PAUSD to pay 50% of 2 officers, NTE $200k/year. Current costs exceed
$200k/year. PD management oversight also required.
Title IX Liaison Coordination and Training Mandated investigation coordination and training.
School Lockdown Drills Training and Drills.
CORE Community Outreach Requests and Events ‐ event requests.
Adopt‐a‐School Program officers adopt a school for the year. 10 elementary schools; @10 officers
Safe Routes to School PD participation in City‐USD traffic and safety meetings and trainings. Lieutenant coordination with
PCE and PAUSD
City School Traffic Safety Committee Lieutenant at 11 meetings
City School Liaison Meeting Chief at 2 meetings per year @ 4 hours each
School Safety Plans Develop, document, provide School Safety Plans.
Bicycle Rodeos PD supports safety for Bicycle Rodeos. 10 officers
PIO, Major Case Support PIO Coordination on major cases and Paly Voice Interviews.
Special Events Coordination and Support Graduations, Football games, major events.
3
City Services - PAUSD
DRAFT
Program Name & Description Services Provided
Palo Alto Shuttle program ‐ Provides free shuttle service to the community
The Crosstown and Embarcadero free shuttle services provide transportation to and from schools,
neighborhoods, commercial districts, and recreation centers. Both shuttles serve schools and
school children.
Bicycle Pedestrian Plan ‐ approved by Council in 2012
Includes almost two dozen projects. Implementation of this plan will improve connectivity and
safety along key segments of a citywide network.
New and Projected Housing Development Report ‐ PCE compiles a list of new and
projected housing development within the City to include in PAUSD Enrollment
Forecast Report
PCE staff works w/ PAUSD Enrollment Forecast consultant to determine the current status of “In
Process – Under Review” Projects containing a housing component or recently approved and/or
recently permitted Housing Development projects. PCE staff also provides number, type of housing
projected and year the housing projects is expected to be occupied. This data is then used by
PAUSD and its consultants to forecast number of students from yet‐to‐be‐occupied housing
projects.
Support to Bike Safety Program (bike rodeo): Uniformed Firefighters ‐ Regular
Duty
3.5 Hours of Crew Time, for each of the 12 Elementary schools annually & $300 of material costs
annually.
HSRAP funding for Adolescent Counseling Services (ACS): PAUSD on campus
counseling services PAUSD on campus counseling services
HSRAP funding for Palo Alto Community Child Care (PACCC): Child care subsidy
program for low income families
Majority of funding goes to support low income families with after school care provided on PAUSD
campus by PACCC.
HSRAP funding for Youth Community Service (YCS): Learning through Service and
Leadership for youth. Learning through Service and Leadership for youth.
Science with a Twist ‐ Elementary Afterschool Programs Afterschool program providing science instruction at PAUSD schools.
Portable afterschool care. Note comment on top.
City share of portables on PAUSD elementary school campuses for after school care. Moved to
Direct Services above.
Senior Friendship Day ‐ Provision of space and custodial services for Senior
Friendship Day, a program of Palo Alto Adult School.
Trackwatch & Project Safety Net (FY 19) ‐ transitioning to Intrusion Detection
Guard services for Caltrain Trackwatch program. City provides Procurement, Contract Mgt, Contract
Administration and daily operational oversight. Used average of two years of contract values plus
PD oversight. Note that FY 17 and FY 18 costs were approximately $3.4M
Juvenile Citation Diversion Program Training classes in lieu of fine. two classes per year
Bicycle Licensing (discontinued Aug 2017)Multi‐year program recently discontinued.
Explorer Program Palo Alto youth program for students with interest in Law Enforcement.
Agueret Scholarship Administration of scholarship and presentation.
Parent Project Parental assistance for dealing with troubled youth
Trackwatch Intrusion Detection (commences FY 2019)
Caltrain Camera Monitoring system. City managed procurement process, vendor management,
implementation oversight, City PM, on‐going monitoring and coordination by OES. Does not include
City Purchasing and Public Works RFP, contracting overheads and administration
INDIRECT SERVICES
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