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HomeMy WebLinkAbout2018-03-05 City Council Agenda PacketCity Council 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Monday, March 5, 2018 Regular Meeting Council Chambers 6:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 11 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Closed Session Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1.CONFERENCE WITH LABOR NEGOTIATORS THIS ITEM HAS BEEN REMOVED AND WILL BE HEARD AT A LATER DATE 6:00-6:15 PM 2. CONFERENCE WITH CITY ATTORNEY--POTENTIAL LITIGATION Department of Industrial Relations Civil Wage and Penalty Assessment Case No. 40-57419 Subject: Contract With MDR Utility Locating Specialist Inc. Authority: Significant Exposure to Litigation Under Government Code Section 54956.9(d)(2) (One Potential Case, as Defendant) Special Orders of the Day 6:15-6:30 PM 3.Introduction of Distinguished Guests From Yangpu District of Shanghai, China REVISED 2 March 5, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Study Session 6:30-7:30 PM 4.2017 Annual Housing Element Report for the Period of January 1, 2017 to December 31, 2017 Agenda Changes, Additions and Deletions City Manager Comments 7:30-7:40 PM Oral Communications 7:40-7:55 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 7:55-8:00 PM 5.Approval of Action Minutes for the February 12, 2018 Council Meeting Consent Calendar 8:00-8:05 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 6.Adoption of an Ordinance of the Council of the City of Palo Alto Amending Chapter 2.22 (Human Relations Commission) and Chapter 2.25 (Parks and Recreation Commission) of the Palo Alto Municipal Code to use Gender-neutral Language and add Gender Identity to the Human Relations Commission’s Jurisdiction, and to Reflect the Community Services Department’s Current Divisions 7.Adoption of a Resolution Amending the Evergreen Park - Mayfield Residential Preferential Parking (RPP) Program Extending the Program Area to the East Side of El Camino Real, Increasing the Number of Employee Parking Permits, and Making Clarifying Modifications to the Resolution 8.Adoption of a Resolution Amending the Southgate Residential Preferential Parking (RPP) Program to Extend the Program Area to the West Side of El Camino Real, Increase the Number of Employee Parking Permits, Make Clarifying Modifications to the Resolution, and Restate the Program Provisions 9.Adoption of a Resolution and Approval of Guidelines for a One-year Pilot Program to Enable Bicycle and Electric Scooter Sharing Systems to Operate Within Palo Alto, Subject to City Criteria Regarding Parking, Quality of Devices, and Other Factors at no Cost to the City 10.Approval of a Contract With the Empowerment Institute for $100,000 for Community Engagement Block Program MEMO 1 MEMO 2 Q & A Q & A 3 March 5, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 11.Appointment of the 2018 Emergency Standby Council 12.Approval of an Amendment to the Palo Alto Parks and Open Space Regulation R1-32 to Update the City's Dog Park Rules 13.Policy and Services Committee Recommendation to Accept the City Auditor's Office Proposed Fiscal Year 2018 Audit Work Plan 14.Approval of Amendment Number 4 to Contract Number C14152025 With SP Plus for Valet Parking Services, Extending the Term of the Contract to December 31, 2018 With no Additional Cost to the City Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 8:05-9:30 PM 15.Adoption of Preliminary Goals and Objectives, Schedule, and Boundaries for the North Ventura Coordinated Area Plan Project; Authorization for the City Manager to Negotiate and Execute a Related Grant Agreement With Caltrans; Direction to Staff Regarding Recruitment of Community Working Group Members; and Approval of a Budget Amendment in the General Fund Reflecting $638,000 in Grant Funding, $250,000 in Matching/Supplemental Private Funding, and Equivalent Expenditures (Continued From February 12, 2018) 9:30-10:30 PM 16.PUBLIC HEARING: Annual Code Update via Adoption of two Ordinances, the First Amending Palo Alto Municipal Code (PAMC) Chapter 2.20 (Planning and Transportation Commission) of Title 2; Chapter 10.64 (Bicycles, Roller Skates and Coasters) of Title 10; and Chapters 18.04 (Definitions), 18.10 (Low-Density Residential [RE, R-2 and RMD]), 18.12 (R-1 Single-Family Residential District), 18.15 (Residential Density Bonus), 18.16 (Neighborhood, Community, and Service Commercial [CN, CC and CS] Districts), 18.28 (Special Purpose [PF, OS and AC] Districts), 18.30(G) (Combining Districts), 18.40 (General Standards and Exceptions), 18.42 (Standards for Special Uses), 18.52 (Parking and Loading Requirements), 18.54 (Parking Facility Design Standards), 18.76 (Permits and Approvals), 18.77 (Processing of Permits and Approvals), and 18.80 (Amendments to Zoning Map And Zoning Regulations) of Title 18; and Chapters 21.12 (Tentative Maps and Preliminary Parcel Maps) and 21.32 (Conditional Exceptions) of Title 21; and the Second Amending PAMC Chapter 10.04 (Definitions) and Chapter 10.64 (Bicycles, Roller Skates and Coasters) of Title 10 (Vehicles and Traffic) to Prohibit use of Bicycles and Similar Vehicles on Certain Sidewalks and Under- MEMO MEMO Q & A Q & A 4 March 5, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. crossings and Establish Speed Limits on Shared-use Paths. First Ordinance was Recommended for Approval by the Planning & Transportation Commission. Exempt Under CEQA Guidelines Section 15061(b)(3) State/Federal Legislation Update/Action Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 5 March 5, 2018 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Finance Committee Cancellation March 6, 2018 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Report to City Council on Accessory Dwelling Unit/Junior Accessory Dwelling Unit Development Activity for Fourth Quarter 2017 City of Palo Alto Sales Tax Digest Summary Second Quarter Sales (April - June 2017) Public Letters to Council Set 1 City of Palo Alto (ID # 8694) City Council Staff Report Report Type: Study Session Meeting Date: 3/5/2018 City of Palo Alto Page 1 Summary Title: 2017 Annual Housing Element Progress Report Title: 2017 Annual Housing Element Report for the Period of January 1, 2017 to December 31, 2017 From: City Manager Lead Department: Planning and Community Environment Recommendation Staff recommends that Council hold a study session to review Palo Alto’s 2017 Annual Performance Report to the California Department of Housing and Community Development and the Office of Planning and Research (Attachment A) and to receive oral testimony and written comment from the public. No action is recommended. Executive Summary The City has an adopted and certified Housing Element for the period of 2015 to 2023 and is required to prepare an annual progress report (APR) per Government Code Section 65400 on its progress and program status in implementing its housing element. The APR includes information on the jurisdiction’s progress in addressing the regional housing needs allocation (RHNA), including the number or housing units permitted by income level, the st atus of programs in the housing element and efforts to remove governmental constraints. The APR must be submitted to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR) by April 1 of each year. With the passage of the 2017 housing package by the California legislature, the City is now required to accept public comment at a meeting of the City Council prior to submitting its APR. As shown in the attached report, the City permitted 89 new dwelling units in 2017 in various income categories. Just over 37% of the way through the Housing Element planning period, we have permitted about 20% of the 1,988 units included in our RHNA. Background City of Palo Alto Page 2 The City’s current Housing Element for the p eriod of 2015 to 2023 was adopted by the City Council on November 10, 2014 and certified by California Department of Housing and Community Development (HCD). As required by law, the attached 2017 Annual Housing Element Progress Report (Attachment A) will be submitted to HCD and the Office of Planning and Research by the April 1, 2018 deadline. The California Legislature passed 15 bills as part of a housing package on September 15, 2017. Many of the provisions in the housing package became effective on January 1, 2018. As a result of the passage of the 2017 Housing Package, there are additional housing element reporting requirements. Per both SB 35 and AB 879, annual reporting requirements are now applicable to charter cities. Prior to the passage of AB 879, charter cities were not required to submit the APR, although the City did submit the APR on an annual basis. The annual report requires a discussion of the City’s progress towards implementing its housing element programs to meet its share of the RHNA. In addition, local jurisdictions are now required to consider the APR and accept public comment prior to submitting the report. Both SB 35 and AB 879 introduced additional reporting requirements for the APR and these additional requirements also apply to charter cities. HCD has not yet released its new report form and the City has completed the APR using the existing report forms, per HCD direction. HCD plans on updating the APR forms for the 2018 reporting period, which will be due on April 1, 2019. Although the new forms are still under development, they will be designed to collect additional information, including: 1) The number of housing development applications received in the prior year 2) The number of units included in all development applications in t he prior year 3) The number of units approved and disapproved in the prior year 4) A listing of sites that were rezoned to accommodate any portion of the local government’s share of the RHNA for each income level that could not be accommodated on sites identified in the site inventory of the housing element 5) A production report that identifies net new units entitled, permitted or occupied. The report must also provide the breakdown by for -sale or rental and by RHNA income category. Each site will also have a unique identifier, such as the assessor parcel number. 6) A SB 35 Report that discusses the impact of SB 35’s streamlining provisions, which includes the number of applications for streamlining, the location and number of each development approved and building permit issued. The report should also include the total number of units constructed by income category and by unit type (for -sale or rental). The City will need to ensure that it is able to collect and track the additional required information in anticipation of the 2018 APR. City of Palo Alto Page 3 In the last three Regional Housing Needs Allocation (RHNA) cycles (including the current housing element cycle), the City has permitted over 3,100 units, of which 774 (or 24%) were affordable at below market rates.  1998-2006 cycle: 1,713 units, of which 341 were affordable  2007-2014 cycle: 1,062 units, of which 290 were affordable  2015-2023 cycle (through 2017): 393 units, of which 143 are affordable The City’s current Housing Element contains a number of adopted programs that the City w ill need to implement during the Housing Element period. The table below has a summary of the status of those programs that have a timeframe of completion within four years of Housing Element adoption or December 2018, as well as those that are ongoing. Table C of Attachment A provides more detail on each of the Housing Element programs. The Housing Element itself can be found at the link provided here: https://www.cityofpaloalto.org/civicax/filebank/documents/37935. Table 1. Status of Near Term Housing Element Programs (December 2014 to December 2018) and Ongoing Programs Status Housing Element Programs Number Completed H1.1.2; H2.1.4; H2.1.8; H2.1.9; H2.2.4; H2.2.6; H3.1.1; H3.5.2; H3.5.3 and H5.1.7 10 Underway H2.1.1; H2.1.7; H2.1.10; H2.1.11; H2.1.12; H2.2.1; H2.2.2; H2.2.7; H2.2.8; H3.3.4; H3.3.7 and H3.4.4 12 Not Completed H1.1.3; H2.1.3; H3.1.7; H3.1.12; H3.1.14; H3.6.1; H4.2.1 and H4.2.2 8 Ongoing H1.1.1; H1.2.1; H1.3.1; H2.1.2; H2.1.5; H2.1.6; H2.1.12; H2.2.3; H2.2.5; H2.3.1; H3.1.2; H3.1.3; H3.1.4; H3.1.5; H3.1.6; H3.1.8; H3.1.9; H3.1.10; H3.1.11; H3.1.13; H3.2.1; H3.2.2; H3.3.1; H3.3.2; H3.3.3; H3.3.5; H3.3.6; H3.4.1; H3.4.2; 43 City of Palo Alto Page 4 H3.4.3; H3.5.1; H4.1.1; H4.1.2; H4.1.3; H4.1.4; H4.1.5; H4.1.6; H5.1.1; H5.1.2; H5.1.3; H5.1.4; H5.1.5 and H5.1.6 Total 73 Source: Planning & Community Environment, January 30, 2018 Policy Implications The City must submit the APR by April 1 of each year. If the report is not su bmitted by May 31 of each year, the City may be subject to a court order that requires completion of the report. Cities that fail to complete and submit their APRs for two consecutive years will trigger SB 35 streamlinging provisions for housing development applications. Also as part of the 2017 housing package, AB 72 provides the authority to HCD to revoke its Housing Element compliance finding if it determines that jurisdictions are not adequately implementing their housing elements. The City will need t o closely track the status of its housing element programs to ensure continued compliance. Resource Impact There is no resource impact, other than staff time to prepare and submit the report. Timeline Staff will submit the 2017 APR to HCD and OPR by April 1, 2018. Environmental Review Review and submittal of the attached report is not a project requiring review under the California Environmental Quality Act (CEQA). Attachments: Attachment A: Draft 2017 Annual Housing Element Progress Report (PDF) MEMORANDUM To: California Department of Housing and Community Development From: Eloiza Murillo-Garcia, Senior Planner Cc: Governor’s Office of Planning and Research City of Palo Alto City Council City of Palo Alto Planning and Transportation Commission Date: January 31, 2018 Re: 2017 Annual Housing Element Progress Report Attached is the City of Palo Alto’s 2017 Annual Housing Element Progress Report. The City completed its general plan update in November 2017 by adopting all new elements of the Palo Alto Comprehensive Plan (except for Housing). The Comprehensive Plan is available online at: https://www.cityofpaloalto.org/civicax/filebank/documents/62915. The City is now turning its attention to implementing ordinances, particularly focused on housing. Please contact me at (650) 329-2561 or by e-mail : eloiza.murillogarcia@cityofpaloalto.org should you have any questions. Department of Housing and Community Development ANNUAL HOUSING ELEMENT PROGRESS REPORT City or County Name: City of Palo Alto Mailing Address: 250 Hamilton Avenue Palo Alto, CA 94301 Contact Person: Eloiza Murillo-Garcia Title: Senior Planner Phone: 650-329-2561 FAX: 650-329-2154 E-mail: eloiza.murillogarcia@cityofpaloalto.org Reporting Period by Calendar Year: from 1/1/17 to 12/31/17 These forms and tables, (see sample – next page) must be submitted to HCD and the Governor’s Office of Planning and Research (OPR) on or before April 1, of each year for the prior calendar year; submit separate reports directly to both HCD and OPR (Government Code Section 65400) at the addresses listed below: Department of Housing and Community Development Division of Housing Policy Development P.O. Box 952053 Sacramento, CA 94252-2053 -and- Governor’s Office of Planning and Research P.O. Box 3044 Sacramento, CA 95812-3044 Attachment 1 page 1 of 5 - Low- Income Moderate- Income (11) Total Extremely Low-Income Units* (10) Total by income Table A/A3 ► ► 89 * Note: These fields are voluntary (9) Total of Moderate and Above Moderate from Table A3 ► ► ► ► ► ► 28 8928 8961 89 61 Above Moderate- Income Total Units per Project Deed Restricted UnitsEst. # Infill Units* See Instructions See Instructions 8 Housing without Financial Assistance or Deed Restrictions ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation (CCR Title 25 §6202 ) Jurisdiction City of Palo Alto Table A Annual Building Activity Report Summary - New Construction Very Low-, Low-, and Mixed-Income Multifamily Projects Housing with Financial Assistance and/or Deed Restrictions 6 7 Assistance Programs for Each Development Tenure R=Renter O=Owner Affordability by Household Incomes Very Low- Income 5a Reporting Period Date: 01/01/17 1 2 Housing Development Information Project Identifier (may be APN No., project name or address) Unit Category 5 Date: 12/31/17 3 4 Note below the number of units determined to be affordable without financial or deed restrictions and attach an explanation how the jurisdiction determined the units were affordable. Refer to instructions. Attachment 1 page 2 of 5 - ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation (CCR Title 25 §6202 ) Jurisdiction City of Palo Alto Reporting Period Date: 01/01/17 Date: 12/31/17 Table A2 Annual Building Activity Report Summary - Units Rehabilitated, Preserved and Acquired pursuant to GC Section 65583.1(c)(1) (3) Acquisition of Units Please note: Units may only be credited to the table below when a jurisdiction has included a program it its housing element to rehabilitate, preserve or acquire units to accommodate a portion of its RHNA whichmeet the specific criteria as outlined in GC Section 65583.1(c)(1) Low- Income TOTAL UNITS Activity Type (4) The Description should adequately document how each unit complies with subsection (c )(7) of Government Code Section 65583.1 6. Total Extremely Low- Income* Very Low- Income 0 1. Single Family 0(1) Rehabilitation Activity 0 Annual building Activity Report Summary for Above Moderate-Income Units (not including those units reported on Table A) * Note: This field is voluntary (5) Total Units by Income (2) Preservation of Units At-Risk Affordability by Household Incomes 117 0 117 117 Table A3 4. Second Unit2. 2 - 4 Units 3. 5+ Units 5. Mobile Homes Buena Vista Mobile Home Park preservation (Program H.3.1.8 - Housing Element 2015-2022)117 7. Number of infill units* Attachment 1 page 3 of 5 - ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation (CCR Title 25 §6202 ) Jurisdiction City of Palo Alto Reporting Period Date: 01/01/17 Date: 12/31/17 NOTES: (12 2nd du's (ADU's/JADU's, 5 New + 7 conversions), 147 SFR/ADU's BPermits Issued minus (-) 99 SFR/ADU's BPermits Demo = 48 net SFR/ADU for CYear 2017. 48 net SFR/ADU includes 5 new ADU's = 43 SFR's) 16 28 No. of Units Permitted for Above Moderate 12 43 61 * Note: This field is voluntary 6118 28No. of Units Permitted for Moderate Attachment 1 page 4 of 5 - ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation (CCR Title 25 §6202 ) Jurisdiction City of Palo Alto Reporting Period Date: 01/01/17 Date: 12/31/17 2019 NOTES: Non -Deed Restricted 'Moderate Units' includes new Apartment (for rent) units and ADU's'/JADU's) Non-deed restricted* 691 58 2021 2022 Year 6 8 20 2018 Permitted Units Issued by Affordability Year 4 2015 2016Enter Calendar Year starting with the first year of the RHNA allocation period. See Example. Note: units serving extremly low-income households are included in the very low-income permitted units totals. 246 1,988 15 Remaining Need for RHNA Period ► ► ► ► ► Total Units ► ► ► Income Level RHNA Allocation by Income Level Non-deed restricted Low Deed Restricted Year 3 Above Moderate 278 3 Total RHNA by COG. Enter allocation number: 432 Year 8 2017 Year 5 Year 7 Year 1 23 Table B Regional Housing Needs Allocation Progress Very Low Deed Restricted Non-deed restricted Moderate Deed Restricted 14587 3 40 18 89 28 160 43 61 393 250 42 236 1,595 337 58 Year 9 648 374 Total Remaining RHNA by Income Level Total Units to Date (all years)Year 2 2014 Attachment 1 page 5 of 5 - ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation (CCR Title 25 §6202 ) Jurisdiction City of Palo Alto Reporting Period Date: 01/01/17 Date: 12/31/17 All programs reported in Table C are taken from the Housing Goals, Policies and Programs section of the City's 2015-2023 Housing Element, adopted on November 10, 2014 and certified on January 20, 2015 General Comments: TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H1 Goal ENSURE THE PRESERVATION OF THE  UNIQUE CHARACTER OF RESIDENTIAL  NEIGHBORHOODS H1.1 Policy Promote the rehabilitation of  deteriorating or substandard  residential properties using sustainable  and energy conserving approaches.  H1.1.1 Program Continue the citywide property  maintenance, inspection, and  enforcement program.  Continue to provide  services which promote  rehabilitation of  substandard housing. City Funds Planning &  Community  Environment;  Code  Enforcement Ongoing Ongoing program H1.1.2 Program Consider modifying development  standards for second units, where  consistent with maintaining the  character of existing neighborhoods.   The modifications should encourage  the production of second units  affordable to very low‐, low‐, or  moderate‐income households.  Consider modifying the  Zoning Code to provide  for additional second  units. General Fund Planning &  Community  Environment Conduct a study within  three years of adoption  of Housing Element to  assess the potential for  additional second units  with modifications to  the development  standards. Completed. Ordinance  adopted on May 8, 2017. H1.1.3 Program Provide incentives to developers such as reduced fees and flexible development standards to encourage the preservation of existing rental cottages and duplexes currently located in the R‐1 and R‐2 residential areas.   Preserve 10 rental  cottages and duplexes. City Housing funds Planning &  Community  Environment Explore incentives  within three years of  Housing Element  adoption Not yet completed. H1.2 Policy Support efforts to preserve multifamily housing units in existing neighborhoods.   H1.2.1 Program When a loss of rental housing occurs  due to subdivision or condominium  conversion approvals, the project shall  require 25 percent BMR units.  Provide 10 additional  affordable housing units  on sites where rental  housing will be lost. NA Planning &  Community  Environment Ongoing Underway ‐ there have not  been any projects subject to  this program to date. Status of  Housing Element Programs 2015‐2023 January 2018 Housing Element Program Status Page 1 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H1.3 Policy Encourage community involvement in  the maintenance and enhancement of  public and private properties and  adjacent rights‐of‐way in residential  neighborhoods.  H1.3.1 Program Create community volunteer days and  park cleanups, plantings, or similar  events that promote neighborhood  enhancement and conduct City‐ sponsored cleanup campaigns for  public and private properties.  Coordinate with the  City’s waste and  disposal hauler to  conduct a cleanup  campaign once a year  to promote  neighborhood clean‐up. City Housing Funds Public Works  Department Ongoing Ongoing program H1.4 Policy Ensure that new developments provide  appropriate transitions from higher  density development to single‐family  and low‐density residential districts to  preserve neighborhood character.  H2 Goal SUPPORT THE CONSTRUCTION OF  HOUSING NEAR SCHOOLS, TRANSIT,  PARKS, SHOPPING, EMPLOYMENT,  AND CULTURAL INSTITUTIONS H2.1 Policy Identify and implement strategies to  increase housing density and diversity,  including mixed‐use development and  a range of unit styles, near community  services.  Emphasize and encourage  the development of affordable and  mixed‐income housing to support the  City’s fair share of the regional housing  needs and to ensure that the City’s  population remains economically  diverse. Housing Element Program Status Page 2 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H2.1.1  Program To allow for higher density residential development, consider amending the Zoning Code to permit high‐density residential in mixed use or single use projects in commercial areas within one‐half a mile of fixed rail stations and to allow limited exceptions to the 50‐ foot height limit for Housing Element Sites within one‐quarter mile of fixed rail stations.  Provide opportunities  for a diverse range of  housing types near  fixed rail stations. City Funds Planning &  Community  Environment Consider Zoning Code  amendments within  three years of Housing  Element adoption Underway (part of Comp  Plan implementation) H2.1.2 Program Allow increased residential densities  and mixed use development only  where adequate urban services and  amenities, including roadway capacity,  are available. Make sure that  adequate services are  available when  considering increased  residential densities. City Funds Planning &  Community  Environment Ongoing Ongoing H2.1.3 Program Amend the zoning code to specify the minimum density of eight dwelling units per acre in all RM‐15 districts. Consider amending the zoning code to specify minimum density for other multifamily zoning districts, consistent with the multi‐family land use designation in the Comprehensive Plan. To provide  opportunities for up  to10 additional dwelling  units on properties  zoned RM‐15 City Funds Planning &  Community  Environment Within three years of  Housing Element  adoption Not yet completed. H2.1.4 Program Amend the Zoning Code to create zoning incentives that encourage the development of smaller, more affordable housing units, including units for seniors, such as reduced parking requirements for units less than 900 square feet and other flexible development standards. Provide opportunities  for 75 smaller, more  affordable housing  units. City Funds Planning &  Community  Environment Within three years of  Housing Element  adoption Completed. Housing Element Program Status Page 3 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H2.1.5 Program Use sustainable neighborhood  development criteria to enhance  connectivity, walkability, and access to  amenities, and to support housing  diversity.  Increase connectivity  and walkability in new  development. City Funds Planning &  Community  Environment Ongoing Underway H2.1.6 Program Consider density bonuses and/or  concessions including allowing greater  concessions for 100% affordable  housing developments. Provide opportunities  for 100% affordable  housing developments. City Funds Planning &  Community  Environment Ongoing Underway H2.1.7 Program Explore developing a Transfer of Development Rights (TDR) program to encourage higher‐density housing in appropriate locations.  Create opportunities  for higher‐density  housing. City Funds Planning & Community  Environment Consider program  within two years of  Housing Element  adoption Underway (part of Comp  Plan Implementation) H2.1.8 Program Promote redevelopment of underutilized sites by providing information about potential housing sites on the City’s website, including the Housing Sites identified to meet the RHNA and information about financial resources available through City housing programs. Provide information  to developers about  potential housing sites. City funds Planning &  Community  Environment Post information on  website upon adoption  of Housing Element Completed. H2.1.9 Program Amend the Zoning Code to create zoning incentives that encourage the consolidation of smaller lots identified as Housing Inventory Sites and developed with 100% affordable housing projects. Incentives may include development review streamlining, reduction in required parking for smaller units, or graduated density when consolidated lots are over one‐half acre. Adopt amendments as appropriate. Provide information regarding zoning incentives to developers. Amend the Zoning  Code to provide  development incentives  to meet the RHNA. City funds Planning &  Community  Environment  Adopt amendments  within two years of  Housing  Element adoption Completed. Housing Element Program Status Page 4 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H2.1.10 Program As a part of planning for the future of El Camino Real, explore the identification of pedestrian nodes (i.e. “pearls on a string”) consistent with the South El Camino Design Guidelines, with greater densities in these nodes than in other areas. Explore the  identification of  pedestrian nodes. City Funds Planning &  Community  Environment Ongoing in conjunction  with the  Comprehensive Plan  update Not yet completed  (Underway). H2.1.11 Program Consider implementing the Pedestrian and Transit Oriented Development (PTOD) Overlay for the University Avenue downtown district to promote higher density multifamily housing development in that area. Consider PTOD for  University Avenue. City Funds Planning &  Community  Environment Within four years of  Housing Element  adoption, in  conjunction with the  Comprehensive Plan  update Not yet completed  (Underway). H2.1.12 Program Evaluate developing specific or precise plans for the downtown, California Avenue, and El Camino Real areas to implement in the updated Comprehensive Plan. Adopt plans for these areas, as appropriate. Evaluate developing  plans for downtown,  California Avenue, and  El Camino Real. City Funds Planning &  Community  Environment Ongoing in conjunction  with the  Comprehensive Plan  update Not yet completed.  (Proposed for inclusion as  an implementation program  in the Comprehensive Plan  Update) H2.2 Policy Continue to support the redevelopment of suitable lands for mixed uses containing housing to encourage compact, infill development. Optimize the use of existing urban services, and support transit use.  Housing Element Program Status Page 5 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H2.2.1 Program Implement an incentive program within three years of Housing Element adoption for small properties identified as a Housing Element Site to encourage housing production on those sites. The incentive eliminates Site and Design Review if the project meets the following criteria:  • The project has 9 residential units or fewer • A residential density of 20 dwelling units per acre or higher  • Maximum unit size of 900 square feet    Streamline processing  for identified Housing  Element Sites.  City Funds Planning &  Community  Environment Adopt program within  three years of Housing  Element adoption Site and Design Review  threshold has been  increased to 9 units. Two  additional bullet points to  be included in Comp Plan  ordinance. H2.2.2 Program Work with Stanford University to identify sites suitable for housing that may be located in the Stanford Research Park and compatible with surrounding uses.  Identify sites suitable  for housing to  accommodate  additional housing  units. City Funds Planning &  Community  Environment Identify sites within  three years of Housing  Element adoption Underway H2.2.3 Program Use coordinated area plans and other  tools to develop regulations that  support the development of housing  above and among commercial uses. Explore additional  opportunities to  encourage housing in  commercial areas. Planning &  Community  Environment Ongoing Ongoing ‐ North Ventura  Coordinated Area Plan  preparation to begin in  early 2018 Housing Element Program Status Page 6 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H2.2.4 Program As detailed in the Resources chapter of the Housing Element, the City of Palo Alto has committed to providing financial assistance towards the conversion of 23 multi‐family units to very low‐income (30‐50% AMI) units for a period of 55 years, and is seeking to apply credits towards the City’s RHNA (refer to Appendix C ‐Adequate Sites Program Alternative Checklist). The Palo Alto Housing Corporation (PAHC) approached the City for assistance in converting a portion of the 60 units at the Colorado Park Apartments, to be reserved for very low‐income households. The committed assistance will ensure affordability of the units for at least 55 years, as required by law.  By the end of the  second year of the  housing element  planning period, the  City will enter into a  legally enforceable  agreement for $200,000  in committed assistance  to purchase  affordability covenants  on 23 units at the  Colorado Park  Apartments. The City  will report to HCD on  the status of purchasing  affordability covenants  no later than July 1,  2018, and to the extent  an agreement is not in  place, will amend the  Housing Element as  necessary to identify  additional sites. City Housing funds Planning &  Community  Environment Ongoing Completed January 2016. H2.2.5 Progam The City will continue to identify more  transit‐rich housing sites including in  the downtown and the California  Avenue area after HCD certification as  part of the Comprehensive Plan Update  process and consider exchanging sites  along San Antonio and sites along  South El Camino that are outside of  identified “pedestrian nodes” for the  more transit‐rich identified sites. Explore additional  appropriate housing  sites. City Funds Planning &  Community  Environment Ongoing Part of Comprehensive Plan Housing Element Program Status Page 7 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H2.2.6 Program On parcels zoned for mixed use, consider allowing exclusively residential use on extremely small parcels through the transfer of zoning requirements between adjacent parcels to create horizontal mixed use arrangements. If determined to be appropriate, adopt an ordinance to implement this program. Consider transfer of  zoning requirements to  create horizontal mixed  use. City Funds Planning &  Community  Environment Within three years of  Housing Element  adoption Completed as part of  Program 2.1.9. H2.2.7 Program Explore requiring minimum residential densities to encourage more housing instead of office space when mixed‐use sites develop, and adopt standards as appropriate. Explore requiring  minimum densities in  mixed use districts. City Funds Planning &  Community  Environment Ongoing in conjunction  with the  Comprehensive Plan  update Not yet completed  (Underway). H2.2.8 Program Assess the potential of removing maximum residential densities (i.e. dwelling units per acre) in mixed use zoning districts to encourage the creation of smaller housing units within the allowable Floor Area Ratio (FAR), and adopt standards as appropriate. Assess removal of  maximum densities in  mixed use zoning  districts. City Funds Planning &  Community  Environment Ongoing in conjunction  with the  Comprehensive Plan  update Not yet completed  (Underway). H2.3 Policy Heighten community awareness and to  receive community input regarding the  social, economic and environmental  values of maintaining economic  diversity in the City by providing  affordable and mixed income higher  density housing along transit corridors  and at other appropriate locations. Housing Element Program Status Page 8 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H2.3.1 Program Maintain an ongoing conversation with  the community, using a variety of forms  of media, regarding the need for  affordable housing, the financial  realities of acquiring land and building  affordable housing, and the reasons  that affordable housing projects need  higher densities to be feasible  developments. Perform outreach on  affordable housing. City Funds Planning &  Community  Environment Ongoing Underway H3 Goal MEET UNDERSERVED HOUSING  NEEDS, AND PROVIDE COMMUNITY  RESOURCES TO SUPPORT OUR  NEIGHBORHOODS H3.1 Policy Encourage, foster, and preserve diverse  housing opportunities for very low‐,  low‐, and moderate income  households.  H3.1.1 Program Amend the City’s BMR ordinance to lower the BMR requirement threshold from projects of five or more units to three or more units, and to modify the BMR rental section to be consistent with case law related to inclusionary rental housing.  Provide opportunities  for four additional BMR  units. City Funds Planning &  Community  Environment  Amend BMR  Ordinance within three  years of Housing  Element adoption. Completed. Ordinance adopt Housing Element Program Status Page 9 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H3.1.2 Program Implement the BMR ordinance to  reflect the City’s policy of requiring:  a)      At least 15 percent of all housing  units in projects must be provided at  below market rates to very low‐, low‐,  and moderate‐income households.  Projects on sites of five acres or larger  must set aside 20 percent of all units as  BMR units. Projects that cause the loss  of existing rental housing may need to  provide a 25 percent component as  detailed in Program H 1.2.1. BMR units  must be comparable in quality, size,  and mix to the other units in the  development.  b)      Initial sales price for at least two‐ thirds of the BMR units must be  affordable to a household making 80 to  100 percent of the Santa Clara County  median income. The initial sales prices  of the remaining BMR units may be set  at higher levels affordable to  households earning between 100 to  120 percent of the County’s median  income. For projects with a 25 percent  BMR component, four‐fifths of the BMR  units must be affordable to households  Provide 10 affordable  units through  implementation of the  City’s BMR program. Developers Planning &  Community  Environment Ongoing –  implementation of  existing program Ongoing program H3.1.3 Program Continue implementation of the Below  Market Rate Program Emergency Fund  to prevent the loss of BMR units and to  provide emergency loans for BMR unit  owners to maintain and rehabilitate  their units.  Consider expansion of  program funds to provide financial  assistance for the maintenance and  rehabilitation of older BMR units. Use the BMR  Program Emergency  Fund to prevent the  loss of at least two  affordable units and  assist in maintenance  and rehabilitation of  at least four older  BMR units BMR Emergency  Fund Planning &  Community  Environment N/A Ongoing program,  preserved one BMR unit  in 2016 Housing Element Program Status Page 10 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H3.1.4 Program Preserve affordable housing stock by  monitoring compliance, providing  tenant education, and seeking other  sources of funds for affordable housing  developments at risk of market rate  conversions.  The City will continue to  renew existing funding sources  supporting rehabilitation and  maintenance activities.  Prevent conversion of  affordable housing to  market rate, and  renew funding  sources for  rehabilitation and  maintenance of  housing stock. City, CDBG funds Planning &  Community  Environment Ongoing Underway, in discussions  with property owners of  projects at risk of  conversion, including Lytton  Gardens, Terman  Apartments and Webster  Wood Apartments. H3.1.5 Program Encourage the use of flexible  development standards, including floor‐ area ratio limits, creative architectural  solutions, and green building practices  in the design of projects with a  substantial BMR component.  Increase opportunities  for BMR development  through use of flexible  development standards. City Funds Planning &  Community  Environment Ongoing Ongoing program H3.1.6 Program Require developers of employment‐ generating commercial and industrial  developments to contribute to the  supply of low‐ and moderate‐income  housing through the payment of  commercial in‐lieu fees as set forth in a  nexus impact fee study and  implementing ordinances.   Generate in‐lieu fees  to contribute toward  the creation of low‐  and moderate‐ income housing. City Housing Fund Planning &  Community  Environment Continue to regularly  update the commercial  in‐lieu fee. The commercial in‐lieu fee  was updated in June 2017. H3.1.7 Program Ensure that the Zoning Code permits innovative housing types such as co‐ housing and provides flexible development standards that will allow such housing to be built, provided the character of the neighborhoods in which such housing is proposed to be located is maintained.  Review the Zoning Code  and determine  appropriate  amendments to allow  innovative housing  types with flexible  development standards. City Funds Planning &  Community  Environment Consider changes to  the Zoning Code within  four years of Housing  Element adoption. Not yet completed. Housing Element Program Status Page 11 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H3.1.8 Program Recognize the Buena Vista Mobile  Home Park as providing low‐ and  moderate income housing  opportunities. Any redevelopment of  the site must be consistent with the  City’s Mobile Home Park Conversion  Ordinance adopted to preserve the  existing units. To the extent feasible,  the City will seek appropriate local,  state and federal funding to assist in  the preservation and maintenance of  the existing units in the Buena Vista  Mobile Home Park. Preserve the 120  mobile home units in  the Buena Vista Mobile  Home Park as a low and  moderate income  housing resource. City, State and  Federal Funds Planning &  Community  Environment Ongoing Mobile home park was  preserved in September  2017. H3.1.9 Program Continue enforcing the Condominium  Conversion Ordinance.  Maintain the rental  housing stock. City Funds Planning &  Community  Environment Ongoing Ongoing program H3.1.10 Program Annually monitor the progress in the  construction or conversion of housing  for all income levels, including the  effectiveness of housing production in  mixed use developments.  Provide information to  the City Council on the  effectiveness of City  programs. City Funds Planning &  Community  Environment Provide annual reports Ongoing program H3.1.11 Program When using Housing Development  funds for residential projects, the City  shall give a strong preference to those  developments which serve extremely  low‐income (ELI), very low‐income, and  low‐income households. Provide funding  opportunities for  development of  housing for Extremely  Low Income  households. City Housing  Development funds Planning &  Community  Environment Ongoing Ongoing program, housing  funds provided as needed  by housing projects. H3.1.12 Program Amend the Zoning Code to provide  additional incentives to developers who  provide extremely low‐income (ELI),  very low‐income, and low‐income  housing units, above and beyond what  is required by the Below Market Rate  program, such as reduced parking  requirements for smaller units, reduced  landscaping requirements, and reduced  fees. Provide incentives for  development of  housing for Extremely  Low Income  households. City Housing funds Planning &  Community  Environment Within three years of  Housing Element  adoption Not yet completed. Housing Element Program Status Page 12 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H3.1.13 Program For any affordable development  deemed a high risk to convert to  market rate prices within two years of  the expiration of the affordability  requirements, the City will contact the  owner and explore the possibility of  extending the affordability of the  development.  To protect those  affordable  developments deemed  a high risk to  converting to market  rate City Housing funds Planning &  Community  Environment Ongoing Underway, in discussions  with property owners of  projects at risk of  conversion, including Lytton  Gardens, Terman  Apartments and Webster  Wood Apartments. H3.1.14 Program Encourage and support the regional establishment of a coordinated effort to provide shared housing arrangement facilitation, similar to the HIP Housing Home Sharing Program in San Mateo County. Advocate among regional and nonprofit groups to establish the necessary framework. Meet with regional  groups and work to  establish a Santa Clara  Home Sharing Program City Housing funds Planning &  Community  Environment Within two years of  Housing Element  adoption Not yet completed. H3.2 Policy Reduce the cost of housing by continuing to promote energy efficiency, resource management, and conservation for new and existing housing.  H3.2.1 Program Continue to assist very low‐income  households in reducing their utility bills  through the Utilities Residential Rate  Assistance Program (RAP).  Provide assistance to  with utility bills to  800 low‐income  households. City Funds Palo Alto  Utilities  Department Ongoing Ongoing program Housing Element Program Status Page 13 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H3.2.2 Program Use existing agency programs such as  Senior Home Repair to provide  rehabilitation assistance to very low‐  and low‐income households. Provide rehabilitation assistance to 600 very low and low‐income households. CDBG and General  Fund Planning &  Community  Environment Ongoing Underway, CDBG funds  were allocated for a pilot  home repair program in  FY18 H3.3 Policy Support the reduction of governmental  and regulatory constraints, and  advocate for the production of  affordable housing.  H3.3.1 Program When appropriate and feasible, require  all City departments to expedite  processes and allow waivers of  development fees as a means of  promoting the development of  affordable housing.   Continue to reduce  processing time and  costs for affordable  housing projects. City Funds Planning &  Community  Environment Ongoing Ongoing program H3.3.2 Program Continue to exempt permanently  affordable housing units from any  infrastructure impact fees adopted by  the City.  Reduce costs for  affordable housing  projects. City Funds Planning &  Community  Environment Ongoing Ongoing program Housing Element Program Status Page 14 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H3.3.3 Program Promote legislative changes and  funding for programs that subsidize the  acquisition, rehabilitation, and  operation of rental housing by housing  assistance organizations, nonprofit  developers, and for‐profit developers.  Continue as an active  member of the Non‐ Profit Housing  Association of  Northern California to  promote legislative  changes and funding  City Funds Planning &  Community  Environment;  City Manager Ongoing Ongoing, active  membership in the Non‐ Profit  Housing Association. H3.3.4 Program Support the development and preservation of group homes and supported living facilities for persons with special housing needs by assisting local agencies and nonprofit organizations in the construction or rehabilitation of new facilities for this population.  Regularly review  existing development  regulations, and amend  the Zoning Code  accordingly to reduce  regulatory obstacles to  this type of housing. City & CDBG Funds Planning &  Community  Environment Amend Zoning Code  within three years of  Housing Element  adoption. Underway H3.3.5 Program Review and consider revising  development standards for second  units to facilitate the development of  this type of housing, including reduced  minimum lot size and FAR  requirements. Based on this analysis,  consider modifications to the Zoning  Code to better encourage development  of second units.  Complete study on  impact of revised  standards, and  consider Zoning Code  Amendments City Funds Planning &  Community  Environment,  City Council Ongoing Zoning code updates  completed March 2017. H3.3.6 Program Continue to participate with and  support agencies addressing  homelessness.  Continue City staff  participation in  prioritizing funding for  County‐wide programs. City, CDBG & HOME  funds Planning &  Community  Environment,  City Council Ongoing Ongoing program Housing Element Program Status Page 15 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H3.3.7 Program Prepare a local parking demand  database to determine parking  standards for different housing uses  (i.e. market rate multifamily,  multifamily affordable, senior  affordable, emergency shelters etc.)  with proximity to services as a  consideration. Adopt revisions to  standards as appropriate.  Determine parking  standards for different  residential uses. City Funds Planning &  Community  Environment Within four years of  Housing Element  adoption Underway, consultant has  been retained to complete  a parking study. H3.4 Policy Pursue funding for the acquisition, construction, and rehabilitation of housing that is affordable to very low‐, low‐, and moderate‐income households. H3.4.1 Program Maintain a high priority for the  acquisition of new housing sites near  public transit and services, the  acquisition and rehabilitation of  existing housing, and the provision for  housing‐related services for affordable  housing. Seek funding from all State  and federal programs whenever they  are available to support the  development or rehabilitation of  housing for very low‐, low‐, and  moderate‐income households Allocate CDBG  funding to acquire  and rehabilitate  housing for very low‐,  low‐, and moderate  income households. CDBG, State Local  Housing Trust Fund Planning &  Community  Environment Ongoing Ongoing program Housing Element Program Status Page 16 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H3.4.2 Program Support and expand local funding  sources including the City’s Housing  Development Fund, Housing Trust of  Santa Clara County, CDBG Program,  County of Santa Clara’s Mortgage  Credit Certificate Program (MCC),  or  similar program.  Continue to explore  other mechanisms to generate  revenues to increase the supply of low‐  and moderate‐income housing.  Increase the supply of  affordable housing  stock. City Housing  Development Fund,  Housing Trust of  Santa Clara County,  CDBG, Santa Clara  County MCC Planning &  Community  Environment Ongoing Ongoing program H3.4.3 Program Periodically review the housing nexus  formula required under Chapter 16.47  of the Municipal Code to fully reflect  the impact of new jobs on housing  demand and cost.  Continue to evaluate  the housing nexus  formula, and adjust  the required impact  fees to account for  the housing demand  from new  development. City Funds Planning &  Community  Environment Ongoing Housing nexus study  updated in 2016. Fees  updated in 2017. H3.4.4 Program The City will work with affordable  housing developers to pursue  opportunities to acquire, rehabilitate,  and convert existing multi‐family  developments to long‐term affordable  housing units to contribute to the City’s  fair share of the region’s housing  needs. Identify potential sites  for acquisition and  conversion and provide  this information to  developers. City Funds Planning &  Community  Environment Within three years of  Housing Element  adoption Ongoing program H3.5 Policy Support the provision of emergency shelter, transitional housing, and ancillary services to address homelessness. Housing Element Program Status Page 17 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H3.5.1 Program Continue to participate in the Santa  Clara County Homeless Collaborative as  well as work with adjacent jurisdictions  to develop additional shelter  opportunities.   Continue City staff  participation as  members of the  Collaborative’s CDBG  and Home Program  Coordinators Group. City, CDBG & HOME  funds Planning &  Community  Environment,  City Council Ongoing Underway, continued  participation in regional  CDBG/housing collaborative  efforts. H3.5.2 Program Amend the Zoning Code to clarify distancing requirements for emergency shelters, stating that “no more than one emergency shelter shall be permitted within a radius of 300 feet.”   Amend the Zoning Code  to clarify distancing  requirements for  emergency shelters. City Funds Planning &  Community  Environment Adopt amendments  within one year of  Housing Element  adoption Completed. H3.5.3 Program Amend the Zoning Code to revise definitions of transitional and supportive housing to remove reference to multiple‐family uses, and instead state that “transitional and supportive housing shall be considered a residential use of property and shall be subject only to those restrictions that apply to other residential dwellings of the same type in the same zone.” Amend the Zoning Code  to revise transitional  and supportive housing  definitions. City Funds Planning &  Community  Environment Adopt amendments  within one year Completed. H3.6 Policy Support the creation of workforce housing for City and school district employees as feasible.  H3.6.1  Program Conduct a nexus study to evaluate the creation of workforce housing for City and school district employees.    Create the opportunity  for up to five units of  workforce housing. City of Palo Alto  Commercial Housing  Fund Planning &  Community  Environment Conduct a study within  four years of adoption  of the Housing  Element. Not yet completed. H4  Goal PROMOTE AN ENVIRONMENT FREE OF DISCRIMINATION AND THE BARRIERS THAT PREVENT CHOICE IN HOUSING. H4.1 Policy Support programs and agencies that  seek to eliminate housing  discrimination. Housing Element Program Status Page 18 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H4.1.1 Program Work with appropriate State and  federal agencies to ensure that fair  housing laws are enforced, and  continue to support groups that  provide fair housing services, such as  the Mid‐Peninsula Citizens for Fair  Housing Continue to  coordinate with State  and federal agencies  to support programs  to eliminate housing  discrimination, and  provide financial  support for fair  housing services. City Funds Planning &  Community  Environment Ongoing Underway ‐ The City  contracts with Project  Sentinel to provide fair  housing services. H4.1.2 Program Continue the efforts of the Human  Relations Commission to combat  discrimination in rental housing,  including mediation of problems  between landlords and tenants.  Continue to provide  mediation services  for rental housing  discrimination cases. City Funds Human  Relations  Commission,  Planning &  Community  Environment Ongoing Underway ‐ The City  contracts with Project  Sentinel to provide  mediation services. H4.1.3 Program Continue implementation of City’s  ordinances and State law prohibiting  discrimination in renting or leasing  housing based on age, parenthood,  pregnancy, or the potential or actual  presence of a minor child.  Implement existing  ordinances regarding  discrimination City Funds Planning &  Community  Environment Ongoing Ongoing program H4.1.4 Program Continue the City’s role in coordinating  the actions of various support groups  that seek to eliminate housing  discrimination and in providing funding  and other support for these groups to  disseminate fair housing information in  Palo Alto, including information on  referrals to pertinent investigative or  enforcement agencies in the case of fair  housing complaints.  Continue to provide  funding and other  support for these  groups to  disseminate fair  housing information  in Palo Alto. City Funds, Human Services Resource Allocation Process (HSRAP) Office of Human  Services Ongoing Uderway ‐ The City  contracts with Project  Sentinel to provide fair  housing services. Housing Element Program Status Page 19 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H4.1.5 Program Heighten community awareness  regarding and implement the  Reasonable Accommodations  procedure for the siting, funding,  development, and use of housing for  people with disabilities. Continue to provide  information to  residents on  reasonable  accommodation  procedures via public  counters and on the  City’s website. City Funds Planning &  Community  Environment Ongoing Ongoing program H4.1.6 Program Continue to implement the Action Plan  of the City of Palo Alto’s Community  Development Block Grant (CDBG)  Consolidated Plan and the Analysis of  Impediments to Fair Housing Choice.  Provide for increased  use and support of  tenant/landlord  educational  mediation  opportunities as  called for in the CDBG  Action Plan and the  Analysis of  Impediments to Fair  Housing Choice. CDBG funds,  General Fund Planning &  Community  Environment Ongoing Ongoing program. H4.2 Policy Support housing that incorporates  facilities and services to meet the  health care, transit, and social service  needs of households with special  needs, including seniors and persons  with disabilities. H4.2.1 Program Ensure that the Zoning Code facilitates the construction of housing that provides services for special needs households and provides flexible development standards for special service housing that will allow such housing to be built with access to transit and community services while preserving the character of the neighborhoods in which they are proposed to be located. Evaluate the Zoning  Code and develop  flexible development  standards for special  service housing. City Funds Planning &  Community  Environment Evaluate the Zoning  Code within three  years of adoption of  the Housing Element. Not yet completed. Housing Element Program Status Page 20 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H4.2.2 Program Work with the San Andreas Regional  Center to implement an outreach  program that informs families in Palo  Alto about housing and services  available for persons with  developmental disabilities.  The  program could include the  development of an informational  brochure, including information on  services on the City’s website, and  providing housing‐related training for  individuals/families through  workshops. Provide information  regarding housing to  families of persons with  developmental  disabilities. General Fund Planning &  Community  Environment Develop outreach  program within three  years of adoption of  the Housing Element. Not yet completed. H5 Goal REDUCE THE ENVIRONMENTAL IMPACT OF NEW AND EXISTING HOUSING. Housing Element Program Status Page 21 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H5.1 Policy Reduce long‐term energy costs and improve the efficiency and environmental performance of new and existing homes. H5.1.1 Program Periodically report on the status and  progress of implementing the City’s  Green Building Ordinance and assess  the environmental performance and  efficiency of homes in the following  areas:  ‐ Greenhouse gas emissions  ‐ Energy use ‐ Water use (indoor and outdoor) ‐ Material efficiency ‐ Stormwater runoff ‐ Alternative transportation Prepare reports  evaluating the  progress of  implementing the  City’s Green Building  Ordinance. City funds,  Development fees Planning &  Community  Environment,  Building  Division Ongoing Ongoing program H5.1.2 Program Continue providing support to staff and  the public (including architects, owners,  developers and contractors) through  training and technical assistance in the  areas listed under Program H5.1.1.  Provide educational  information regarding  the City’s Green  Building Ordinance. City funds,  Development fees Planning &  Community  Environment,  Building  Division Ongoing Ongoing program Housing Element Program Status Page 22 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H5.1.3 Program Participate in regional planning efforts  to ensure that the Regional Housing  Needs Allocation targets areas that  support sustainability by reducing  congestion and greenhouse gas  emissions. Provide a regional  framework for  sustainability in  creating new housing  opportunities  through the City’s  Regional Housing  Mandate Committee. City Funds Planning &  Community  Environment Ongoing Ongoing program H5.1.4 Program Review federal, State, and regional  programs encouraging the  improvement of environmental  performance and efficiency in  construction of buildings, and  incorporate appropriate programs into  Palo Alto’s policies, programs and  outreach efforts.  Continue to update  regulations for  environmental  sustainability. City Funds Planning &  Community  Environment,  Public Works &  Utilities Ongoing Ongoing program H5.1.5 Program Enhance and support a proactive public  outreach program to encourage Palo  Alto residents to conserve resources  and to share ideas about conservation. Provide up‐to‐date  information for  residents regarding  conservation through  educational  brochures available at  City Hall and posted  on the City’s website. City Funds Planning &  Community  Environment,  Public Works &  Utilities Ongoing Ongoing program H5.1.6 Program Provide financial subsidies, recognition,  or other incentives to new and existing  homeowners and developers to achieve  performance or efficiency levels  beyond minimum requirements. Continue to recognize  homeowners and  developers who  incorporate  sustainable features  beyond what is  required by the  Green Building  Ordinance. City Funds Planning &  Community  Environment Ongoing Ongoing program Housing Element Program Status Page 23 of 24 Revised January 31, 2018 TABLE C: Program Implementation Status Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H5.1.7 Program In accordance with Government Code Section 65589.7, immediately following City Council adoption, the City will deliver to all public agencies or private entities that provide water or sewer services to properties within Palo Alto a copy of the 2015‐2023 Housing Element.   Immediately following  adoption, deliver the  2015‐2023 Palo Alto  Housing Element to all  providers of sewer and  water services within  the City. City Funds Planning &  Community  Environment Within one month of  adoption of the  Housing Element Completed. Housing Element Program Status Page 24 of 24 Revised January 31, 2018 CITY OF PALO ALTO OFFICE OF THE CITY CLERK March 5, 2018 The Honorable City Council Attention: Finance Committee Palo Alto, California Approval of Action Minutes for the February 12, 2018 Council Meeting Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS:  Attachment A: 02-12-18 DRAFT Action Minutes (DOCX) Department Head: Beth Minor, City Clerk Page 2 CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 9 Special Meeting February 12 2018 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:00 P.M. Present: DuBois arrived at 5:03 P.M., Filseth; Fine arrived at 5:03 P.M., Holman arrived at 5:05 P.M., Kniss, Kou, Scharff, Tanaka, Wolbach Absent: Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Ed Shikada, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Molly Stump, George Sakai, Terence Howzell, Lalo Perez, Kiely Nose) Employee Organizations: Utilities Management and Professional Association of Palo Alto (UMPAPA); Service Employees’ International Union (SEIU General), Local 521; Palo Alto Peace Officers’ Association (PAPOA); Palo Alto Fire Chiefs’ Association (FCA); International Association of Fire Fighters (IAFF), Local 1319; Palo Alto Police Managers’ Association (PAPMA); and Unrepresented Management, Professional Employees, and Limited Hourly Employees Authority: Government Code Section 54957.6(a). MOTION: Vice Mayor Filseth moved, seconded by Council Member Wolbach to go into Closed Session. MOTION PASSED: 6-0 DuBois, Fine, Holman absent Council went into Closed Session at 5:01 P.M. Council returned from Closed Session at 6:44 P.M. Mayor Kniss announced no reportable action. DRAFT ACTION MINUTES Page 2 of 9 City Council Meeting Draft Action Minutes: 2/12/18 Special Orders of the Day 2. Proclamation Expressing Appreciation to the Foothill College Paramedic Program for Educating Paramedic Students and Their Support of the City of Palo Alto’s Emergency Medical Services. 3. Recognition of the Palo Alto Science Fair Student Winners. Agenda Changes, Additions and Deletions None. Minutes Approval 4. Approval of Action Minutes for the January 22 and January 29, 2018 Council Meetings. MOTION: Vice Mayor Filseth moved, seconded by Council Member Wolbach to approve the Action Minutes for the January 22 and January 29, 2018 Council Meetings, including changes to the January 29, 2018 minutes as outlined in the At Place Staff Memorandum. MOTION PASSED: 9-0 Consent Calendar MOTION: Council Member Scharff moved, seconded by Vice Mayor Filseth to approve Agenda Item Numbers 5-10. 5. Resolution 9735 Entitled, “Resolution of the Council of the City of Palo Alto Approving and Attesting to the Veracity of the 2016 Annual Power Source Disclosure Report.” 6. Annual Review of the City’s Renewable Procurement Plan, Renewable Portfolio Standard Compliance, and Carbon Neutral Electric Supplies. 7. Review of Fiscal Year 2018 Mid-year Budget and Approval of Budget Amendments in Various Funds. 8. Approval and Authorization for the City Manager to Execute Contract Number C18169608 With Clean Harbors Environmental Services, Inc. for Household Hazardous Waste Management and Emergency Response Services for a Term of Three Years With the Total Not-To- Exceed Amount of $990,000. DRAFT ACTION MINUTES Page 3 of 9 City Council Meeting Draft Action Minutes: 2/12/18 9. Park Improvement Ordinance 5426 Entitled, “Ordinance of the Council of the City of Palo Alto for Peers Park Dog Off-leash Exercise Area (FIRST READING: January 29, 2018 PASSED: 9-0).” 10. Ordinance 5427 Entitled, “Ordinance of the Council of the City of Palo Alto Amending Section 2.08.120 of Chapter 2.08 and Section 2.30.270 of Chapter 2.30 of Title 2 of the Palo Alto Municipal Code to Update job Titles of Attorneys in the City Attorneys’ Office to Conform With Changes Adopted by Council in the FY 2018 Annual Budget (FIRST READING: January 29, 2018 PASSED: 9-0).” MOTION PASSED: 9-0 Action Items 10A. Review and Accept a Proposed Housing Work Plan for 2018-2019 and Refer Specific Elements to the Planning & Transportation Commission for Preparation of Related Zoning Ordinance(s) (Continued From February 5, 2018). MOTION: Council Member Fine moved, seconded by Council Member Scharff to: A. Direct Staff to: i. Complete ongoing projects and initiatives designed to stimulate the production of affordable and workforce housing; ii. Develop and adopt one or more zoning amendment Ordinances with provisions designed to encourage production of a diversity of housing types in appropriate locations; iii. Prepare the economic analyses necessary to prepare and consider Ordinances increasing inclusionary requirements from 15 percent to 20 percent for new development, applying inclusionary requirements to new rental housing, and requiring payment of in-lieu fees or off-site replacement if existing units are removed from the housing stock resulting in a net loss of units; iv. Use the City’s affordable housing funds to stimulate the rehabilitation and development of new affordable housing; v. Partner with other agencies and organizations to meet the needs of underserved members of our community and to engage in DRAFT ACTION MINUTES Page 4 of 9 City Council Meeting Draft Action Minutes: 2/12/18 community conversations about the use of publicly-owned land for affordable housing; vi. Add an item to the 2018 Ordinance to increase housing Floor Area Ratio (FAR) in the Downtown, California Avenue, and El Camino Real areas; B. Refer Work Plan Items 2.1 through 2.6 to the Planning and Transportation Commission for input on the preparation of a 2018 Housing Ordinance and a recommendation for consideration by the City Council; and C. Refer Work Plan Items 3.1 through 4.2 to the Policy and Services Committee for input on possible policy changes and on the use of City housing funds. AMENDMENT: Council Member Scharff moved, seconded by Council Member Wolbach to add to the Motion, “Staff to evaluate the correct amount of parking for the number of cars anticipated for a project and not require less parking than needed taking into account parking mitigations.” AMENDMENT RESTATED AND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “direct Staff and the Planning and Transportation Commission to identify the appropriate amount of parking for various housing types and locations, taking into account parking mitigations.” (New Part D) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Part Ai, “include exploring excluding underground Floor Area Ratio (FAR) from parking requirements.” AMENDMENT: Council Member Holman moved, seconded by Council Member DuBois to add to the Motion, “direct Staff to hold a community meeting to allow the public to discuss and ask questions regarding the draft Housing Work Plan.” INCORPORATED INTO THE AMENDMENT WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Amendment, “Draft Housing Work Plan” with “2018 Housing Ordinance.” AMENDMENT TO THE AMENDMENT: Council Member Wolbach moved, seconded by Council Member XX to replace in the Amendment, “community meeting” with “town hall.” AMENDMENT TO THE AMENDMENT WITHDRAWN BY THE MAKER DRAFT ACTION MINUTES Page 5 of 9 City Council Meeting Draft Action Minutes: 2/12/18 AMENDMENT RESTATED AND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “hold a community meeting where the public may discuss and ask questions regarding the draft 2018 Housing Ordinance.” (New Part A.vii.) AMENDMENT: Council Member Holman moved, seconded by Council Member XX to add to the Motion Part A.ii., “with consideration of maximum average unit sizes” after “diversity of housing types.” AMENDMENT WITHDRAWN BY THE MAKER AMENDMENT: Council Member Holman moved, seconded by Council Member XX to replace in the Motion Part A.iii., “20 percent” with “30 percent.” AMENDMENT RESTATED: Council Member Holman moved, seconded by Council Member DuBois to replace in the Motion Part A.iii., “20 percent” with “25 percent.” INCORPORATED INTO THE AMENDMENT WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Amendment after 25 percent, “which will identify the variables, such as height, density, and parking that will allow the higher percentages.” AMENDMENT AS AMENDED RESTATED: Council Member Holman moved, seconded by Council Member DuBois to replace in the Motion Part A.iii., “20 percent” with “25 percent, which will identify the variables, such as height, density, and parking that will allow the higher percentages.” AMENDMENT AS AMENDED PASSED: 6-3 Filseth, Fine, Scharff no AMENDMENT: Council Member Holman moved, seconded by Council Member XX to remove Part A.vi. from the Motion. AMENDMENT FAILED DUE TO THE LACK OF A SECOND AMENDMENT: Council Member Holman moved, seconded by Council Member Kou to add to the Motion, “remove from Work Plan Item 1.7, ‘on Public Facility (PF) zoned parcels.’” AMENDMENT WITHDRAWN BY THE MAKER AMENDMENT: Vice Mayor Filseth moved, seconded by Council Member Scharff to add to the Motion, “remove Work Plan Item 5.1.” (New Part A.viii.) DRAFT ACTION MINUTES Page 6 of 9 City Council Meeting Draft Action Minutes: 2/12/18 AMENDMENT PASSED: 6-3 Fine, Kniss, Wolbach no AMENDMENT: Council Member Kou moved, seconded by Council Member Holman to add to the Motion, “as part of the 2018 Draft Housing Ordinance, direct Staff and the Planning and Transportation Commission to draft a Transportation Demand Management agreement that includes metrics of measurements, accomplishments, and enforcement.” AMENDMENT RESTATED: Council Member Kou moved, seconded by Council Member Holman to add to the Motion, “as part of the 2018 Draft Housing Ordinance, direct Staff and the Planning and Transportat ion Commission to update the Transportation Demand Management Ordinance to the extent that it does not already include metrics of measurements, accomplishments, and enforcement, to include these metrics.” (New Part E) AMENDMENT AS AMENDED PASSED: 5-4 Fine, Kniss, Tanaka, Wolbach no AMENDMENT: Council Member Kou moved, seconded by Council Member DuBois to add to the Motion, “explore a Recreational Vehicle Park at the Los Altos Water Treatment Plant, including an implementation plan.” INCORPORATED INTO THE AMENDMENT WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Amendment, “at various sites including” after “Recreational Vehicle Park.” AMENDMENT TO THE AMENDMENT: Council Member Wolbach moved, seconded by Council Member XX to replace in the Amendment, “a Recreational Vehicle Park at various sites including at the Los Altos Water Treatment Plant, including an implementation plan” with “additional services for vehicle dwellers.” AMENDMENT TO THE AMENDMENT WITHDRAWN BY THE MAKER AMENDMENT AS AMENDED RESTATED: Council Member Kou moved, seconded by Council Member DuBois to add to the Motion, “explore a Recreational Vehicle Park at various sites including at the Los Altos Water Treatment Plant, including an implementation plan.” AMENDMENT AS AMENDED FAILED: 3-6 DuBois, Holman, Kou yes AMENDMENT: Council Member DuBois moved, seconded by Council Member Kou to add to the Motion, “direct Staff to consider a quantifiable goal of increasing the proportion of affordable housing in our housing stock.” AMENDMENT FAILED: 4-5 DuBois, Filseth, Holman, Kou yes DRAFT ACTION MINUTES Page 7 of 9 City Council Meeting Draft Action Minutes: 2/12/18 MOTION AS AMENDED RESTATED: Council Member Fine moved, seconded by Council Member Scharff to: A. Direct Staff to: i. Complete ongoing projects and initiatives designed to stimulate the production of affordable and workforce housing; ii. Develop and adopt one or more zoning amendment Ordinances with provisions designed to encourage production of a diversity of housing types in appropriate locations, include exploring excluding underground Floor Area Ratio (FAR) from parking requirements; iii. Prepare the economic analyses necessary to prepare and consider Ordinances increasing inclusionary requirements from 15 percent to 25 percent, which will identify the variables, such as height, density, and parking that will allow the higher percentages for new development, applying inclusionary requirements to new rental housing, and requiring payment of in-lieu fees or off-site replacement if existing units are removed from the housing stock resulting in a net loss of units; iv. Use the City’s affordable housing funds to stimulate the rehabilitation and development of new affordable housing; v. Partner with other agencies and organizations to meet the needs of underserved members of our community and to engage in community conversations about the use of publicly-owned land for affordable housing; vi. Add an item to the 2018 Ordinance to increase housing Floor Area Ratio (FAR) in the Downtown, California Avenue, and El Camino Real areas; vii. Hold a community meeting where the public may discuss and ask questions regarding the draft 2018 Housing Ordinance; viii. Remove Work Plan Item 5.1; B. Refer Work Plan Items 2.1 through 2.6 to the Planning and Transportation Commission for input on the preparation of a 2018 Housing Ordinance and a recommendation for consideration by the City Council; DRAFT ACTION MINUTES Page 8 of 9 City Council Meeting Draft Action Minutes: 2/12/18 C. Refer Work Plan Items 3.1 through 4.2 to the Policy and Services Committee for input on possible policy changes and on the use of City housing funds; D. Direct Staff and the Planning and Transportation Commission to identify the appropriate amount of parking for various housing types and locations, taking into account parking mitigations; and E. As part of the 2018 Draft Housing Ordinance, direct Staff and the Planning and Transportation Commission to update the Transportation Demand Management Ordinance to the extent that it does not already include metrics of measurements, accomplishments, and enforcement, to include these metrics. MOTION AS AMENDED PASSED: 9-0 11. Adoption of Preliminary Goals and Objectives, Schedule, and Boundaries for the North Ventura Coordinated Area Plan Project; Authorization for the City Manager to Negotiate and Execute a Related Grant Agreement With Caltrans; Direction to Staff Regarding Recruitment of Community Working Group Members; and Approval of a Budget Amendment in the General Fund Reflecting $638,000 in Grant Funding, $250,000 in Matching/Supplemental Private Funding, and Equivalent Expenditures. MOTION: Council Member Holman moved, seconded by Council Member Wolbach to continue this item to a date uncertain, with a preference for the February 26, 2018 meeting. MOTION PASSED: 9-0 12. Resolution 9736 Entitled, “Resolution of the Council of the City of Palo Alto Scheduling the City Council Summer Break and Winter Closure for 2018.” MOTION: Council Member Scharff moved, seconded by Vice Mayor Filseth to adopt a Resolution scheduling the City Council 2018 Summer Break from Tuesday, June 26, 2018 to Friday, August 10, 2018, and Winter Closure from Tuesday, December 18, 2018 to Friday, January 4, 2019. MOTION PASSED: 9-0 Inter-Governmental Legislative Affairs None. DRAFT ACTION MINUTES Page 9 of 9 City Council Meeting Draft Action Minutes: 2/12/18 Council Member Questions, Comments and Announcements Council Member Kou reported her attendance at the San Francisco Airport Community Roundtable meeting. A discussion of adding a representative from Santa Clara County and Santa Cruz County occurred at the Roundtable. Council Member Scharff recalled that both Santa Clara County and Santa Cruz County will each be granted a member on the Roundtable, however, this change will require amendments to the Roundtable bylaws and adoption by each member agency. He announced that the portion of the Bay Trail over the Friendship Bridge between Palo Alto and East Palo Alto opened today. Council Member DuBois reported his attendance along with other Council Members at the Gunn High School choir and staff musical last week. The event took place at the Palo Alto High School Performing Arts Center. Council Member Wolbach reported that several Council Members and the City’s federal lobbyist met with the Federal Aviation Administration (FAA) while in Washington, D.C. last year. He requested a similar meeting be scheduled this year while Council Members attend the National League of Cities Conference. He reported his attendance at a meeting earlier today with Mountain View Mayor Lenny Siegel, Sunnyvale Council Member Gustav Larsson, and members of the Mountain View Transportation Management Association to discuss additional transportation management collaboration. Adjournment: The meeting was adjourned at 10:57 P.M. CITY OF PALO ALTO OFFICE OF THE CITY CLERK March 5, 2018 The Honorable City Council Palo Alto, California Adoption of an Ordinance of the Council of the City of Palo Alto Amending Chapter 2.22 (Human Relations Commission) and Chapter 2.25 (Parks and Recreation Commission) of the Palo Alto Municipal Code to use Gender-neutral Language and add Gender Identity to the Human Relations Commission’s Jurisdiction, and to Reflect the Community Services Department’s Current Divisions Recommendation Staff recommends the City Council adopt an ordinance (Attachment A) to: 1. Add “gender identity” to the Human Relations Commission’s jurisdiction; 2. Update the Human Relations Commission ordinance to reflect gender neutral language; and 3. Update the Parks and Recreation Commission ordinance to reflect name changes in Community Services Department divisions. Discussion The attached ordinance (Attachment A) includes the Municipal Code updates recommended at the September 20, 2017 Policy and Services Committee meeting with the exception of the recommended changes to term end-dates for members of the city’s Boards and Commissions and the recommended changes to the requirement of electing the Planning & Transportation Commission chairperson and vice chairperson in November. No changes to term end-dates are included in the attached ordinance. Background On September 20, 2017, the Policy and Services Committee recommended changes to the Municipal Code relating to Boards and Commissions. The recommendations included realigning the term end-dates for several Boards and Commissions to move appointments to the Architectural Review Board, the Parks & Recreation Commission, and the Planning & Transportation Commission to the spring recruitment period and away from Council Member elections, which are regularly scheduled in November of even-numbered years. The Policy and Services Committee additionally adopted four Staff recommendations, Page 2 including removing the requirement that the Planning and Transportation Commission Chair and Vice Chair are elected in November of each year; adding “gender identity” to the jurisdiction of the Human Relations Commission, in line with Resolution 9653; updating Human Relations Commission language to reflect gender-neutral language; and updating the Parks and Recreations Commission language to reflect name changes in Community Services Department divisions. September 20, 2017 Policy and Services Committee Meeting Links: 1. Staff Report 2. Action Minutes 3. Transcript 4. Video The recommendations of the Policy and Services committee were placed on the consent calendar of the December 11, 2017 City Council meeting. At that meeting, after consideration of these changes, Vice Mayor Kniss, Mayor Scharff, and Councilmember Tanaka voted to pull the proposed ordinance from the consent calendar for reconsideration at a future date. December 11, 2017 City Council Meeting Links: 1. Staff Report 2. Action Minutes 3. Video The attached ordinance reintroduces the September 20, 2017 recommendations of the Policy and Services Committee with the exception of the recommended changes to term end-dates for members of city Boards and Commissions and the recommended changes to the requirement of electing the Planning and Transportation Commission chairperson and vice chairperson in November. An amendment to Planning and Transportation Commission chairperson and vice chairperson elections is included in the omnibus code cleanup ordinance scheduled for March 5, 2018. Resource Impact These recommendations are not expected to have any significant resource impacts going forward, as they primarily involve code cleanup. Policy Implications These recommendations are intended to improve upon outdated or unnecessary language in the ordinances concerning the city’s Boards and Commissions and support the goals of Resolution 9653 concerning Palo Alto’s commitment to a diverse, supportive, inclusive, and protective community. Page 3 Environmental Review Approval of these recommendations is not a project subject to review under the California Environmental Quality Act. ATTACHMENTS:  Attachment A: Ordinance Updating Various Sections of the Municipal Code Relating to Boards and Commissions (DOCX) Department Head: Beth Minor, City Clerk Page 4 Not Yet Approved Ordinance No. _____ Ordinance of the Council of the City of Palo Alto Amending Chapter 2.22 (Human Relations Commission) and Chapter 2.25 (Parks and Recreation Commission) of the Palo Alto Municipal Code to Use Gender-neutral Language and Add Gender Identity to the Human Relations Commission’s Jurisdiction, and to Reflect the Community Services Department’s Current Divisions The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Section 2.22.030 (Officers, Meetings and Procedures) of Chapter 2.22 (Human Relations Commission) of the Palo Alto Municipal Code is hereby amended to read as follows: 2.22.030 Officers, meetings and procedures. (a) The commission shall elect one of its members chairmanchairperson who shall hold office for one year and until his or her successor is elected unless his or her term as a member of the commission sooner expires. (b) The commission shall establish a regular time and place of meeting and shall hold at least one regular meeting a month. Special meetings may be called by the chairmanchairperson or by any four members of the commission upon personal notice being given to all members or by written notice being mailed to each member twenty-four hours prior to such meeting unless such notice requirement is waived in writing. (c) Four of the seven members shall constitute a quorum and the affirmative votes of four members are required to take any action. (d) The commission may establish task forces for advisory and investigative purposes. The commission shall, by majority vote, appoint members of task forces, such task force members to be approved by the mayor. Members of the commission may be appointed as members of a task force. SECTION 2. Section 2.22.050 (Jurisdiction) of Chapter 2.22 (Human Relations Commission) of the Palo Alto Municipal Code is hereby amended to read as follows: 2.22.050 Jurisdiction. (a) The human relations commission has the discretion to act with respect to any human relations matter when the commission finds that any person or group does not benefit fully from public or private opportunities or resources in the community, or is unfairly or differently treated due to factors of concern to the commission. (1) Public or private opportunities or resources in the community include, but are not limited to, those associated with ownership and rental of housing, employment, education and governmental services and benefits. (2) Factors of concern to the commission include, but are not limited to, socioeconomic class or status, physical condition or handicap, married or unmarried state, emotional condition, intellectual ability, age, sex, sexual preference, gender identity, race, cultural characteristics, ethnic background, ancestry, citizenship, and religious, conscientious or philosophical belief. Not Yet Approved 2 (b) The commission shall conduct such studies and undertake such responsibilities as the council may direct. SECTION 3. Section 2.25.050 (Purposes and Duties) of Chapter 2.25 (Parks and Recreation Commission) of the Palo Alto Municipal Code is hereby amended to read as follows: 2.25.050 Purpose and duties. (a) The purpose of the parks and recreation commission shall be to advise the city council on matters relating to the activities of the open space, parks and golf division and the recreation, open space and sciences division of the community services department, excluding daily administrative operations. (b) The commission shall have the following duties: (1) Advise the city council on planning and policy matters pertaining to: (A) The goals of and the services provided by the open space, parks and golf division and the recreation, open space and sciences division of the community services department. (B) The future delivery of services by the open space, parks and golf division and the recreation, open space and sciences division of the community services department. (C) The city manager's recommendations pertaining to the disposition of major gifts of money, personal property and real property to the city to be used for open space, parks, golf, science, open space and recreation activities. (D) The construction and renovation of capital facilities of the open space, parks and golf division and the recreation, open space and sciences division of the community services department. (E) Joint action projects with other public or private parks, open space and recreation entities. (2) Review state legislative proposals that may affect the operation of the open space, parks and golf division and recreation, open space and sciences division of the community services department. (3) Review the city manager's proposed budget for capital improvements and operations relating to the open space, parks and golf division and recreation, open space and sciences division of the community services department, and thereafter forward any comments to one or more of the applicable committees of the city council. (4) Provide advice upon such other matters as the city council may from time to time assign. (5) Receive community input concerning parks, open space and recreation activities. (6) Review and comment on fund-raising efforts on behalf of the open space, parks and golf division and recreation, open space and sciences division of the community services department. The parks and recreation commission shall not have the power or authority to cause the expenditure of city funds or to bind the city to any written or implied contract. SECTION 4. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of whether any sections, subsections, sentences, clauses or phrases are declared invalid. Not Yet Approved 3 SECTION 5. The Council finds that this ordinance is exempt from the California Environmental Quality Act (“CEQA”), because it concerns organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment and, thus, is not a project under Section 15378 of the CEQA Guidelines. SECTION 7. This ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ City Attorney City Manager City of Palo Alto (ID # 8958) City Council Staff Report Report Type: Consent Calendar Meeting Date: 3/5/2018 City of Palo Alto Page 1 Summary Title: Resolution Amending Evergreen Park - Mayfield RPP Title: Adoption of a Resolution Amending the Evergreen Park - Mayfield Residential Preferential Parking Program Extending the Program Area to the East Side of El Camino Real, Increasing the Number of Employee Parking Permits, and Making Clarifying Modifications to the Resolution From: City Manager Lead Department: Planning and Community Environment Recommendation: Staff recommends that the City Council: A. Adopt a Resolution (Attachment A) to amend the Evergreen Park-Mayfield Residential Preferential Parking Program, as restated in Resolution No. 9739, to incorporate the east side of El Camino Real (SR 82) between a point approximately 189 feet north of Park Boulevard and College Avenue; and B. Direct staff to forward the adopted Resolution to the California Department of Transportation (Caltrans) to authorize the addition of residential preferential parking on El Camino Real (SR 82) and, upon approval by Caltrans, reallocate 40 employee permits in Employee Parking Zones A, B, C and D to a new Employee Parking Zone along this segment of El Camino Real (new Zone G); and C. Direct staff to make corresponding changes to the Administrative Guidelines for the residential preferential parking programs; and D. Find these actions exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) and 15301 (Existing Facilities) of Title 14 of the California Code of Regulations. Background and Discussion: On February 5, 2018 the City Council received a report on the Evergreen Park-Mayfield Residential Preferential Parking Program, adopted Resolution No. 9739 ending the pilot phase and making the program ongoing, and requested that staff return with an amended resolution City of Palo Alto Page 2 to add RPP spaces to the east side of El Camino Real (SR 82), forward that resolution to Caltrans, create a new Employee Parking Zone G, and reallocate the new Employee Parking Permits to this new zone upon approval by Caltrans . The staff report can be found at https://www.cityofpaloalto.org/civicax/filebank/documents/63039 and the meeting minutes can be found at PLACEHOLDER. Policy Implications: The following Comprehensive Plan programs and policies are relevant to the Evergreen Park- Mayfield Residential Preferential Parking Program: o Policy T-5.5 Minimize the need for employees to park in and adjacent to commercial centers, employment districts and schools o Policy T-5.11 Work to protect residential areas from parking impacts of nearby businesses and uses, recognizing that fully addressing some existing intrusions may take time. o Policy B-1.2 Promote Palo Alto’s image as a business-friendly community. Assume an active role in fostering businesses, including small start-ups, entrepreneurs, and innovative businesses. o Policy B-1.3 Engage with all stakeholders in the community, including businesses of all sizes, local retailers, the public, and City decision-makers in order to understand the challenges businesses and employers face. o Policy B-2.3 Recognize that employers, businesses and neighborhoods share many values and concerns, including traffic and parking issues and preserving Palo Alto’s livability, and need to work together with a priority on neighborhood quality of life. o Policy B-3.3 Develop strategies for promoting businesses and employers that generate revenues that will support a full range of high-quality City services, including retain and attract revenue-generating businesses. o Policy B-4.2 Attract and support small businesses, start-ups, non-profit organizations, and professional services, which are vital to a diverse and innovative economy. o Policy B-6.4 Foster the establishment of businesses and commercial services in the California Avenue business district that serve the adjacent neighborhoods, as well as Stanford Research Park. Resource Impact: It is estimated that the changes in parking signage will require approximately $17,000 in City of Palo Alto Page 3 funding. There is sufficient funding in Capital Improvement Project (CIP) PL-15003, Residential Preferential Parking in the Fiscal Year 2018 Adopted Capital Budget to cover the cost of this signage. Timeline: If City Council adopts the proposed resolution, staff expects that C altrans will take somewhere between one to six months to review and provide an approval or denial of this request. Upon Caltrans approval, the installation of new signage on El Camino Real (SR 82) will take up to two months. Environmental Review: This program is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations since it can be seen with certainty that there is no possibility the adoption and im plementation of this program may have a significant effect on the environment and Section 15301 in that this proposed resolution will have a minor impact on existing facilities. Attachments: Attachment A: Reso Amending Evergreen Park-Mayfield RPP District (PDF) Not Yet Approved 1 Resolution No. ____ Resolution of the Council of the City of Palo Alto Amending Resolution No. 9739 Continuing the Evergreen Park-Mayfield Residential Preferential Parking District (RPP) Program to Expand the Program Area and Add a New Zone G on the East Side of El Camino Real Between College Avenue and Approximately 189 Feet North of Park Boulevard, and Make Technical Corrections and Clarifications R E C I T A L S A. On January 23, 2017, the Council adopted Resolution No. 9663, which established the Evergreen Park-Mayfield Residential Preferential Parking Program pilot and rescinded existing parking restrictions that conflicted with the restrictions established by this RPP district. B. On February 5, 2018, the Council adopted Resolution No. 9739 concluding the pilot and continuing the Evergreen Park-Mayfield Residential Preferential Parking Program as an ongoing program. At that time, the Council expressed a desire to expand the District boundary to include the east side of El Camino Real between College Avenue and Park Boulevard which would be established as a new, separate parking zone. El Camino Real is a state highway under the jurisdiction of Caltrans, and the application of the RPP regulations to El Camino Real is therefore subject to Caltrans’ approval. C. The Council now desires to expand the District boundary as described above and make some technical corrections. NOW, THEREFORE, the Council of the City of Palo Alto RESOLVES, as follows: SECTION 1. SECTION 3, “Parking Restrictions within District”, of Resolution No. 9739 is amended to read as follows: SECTION 3. Parking Restrictions within the District. A. Two-hour Parking Limit and No Re-parking. In the areas within the District listed in Table 1, no person shall park a vehicle adjacent to any curb for more than two hours. Re- parking a vehicle more than two hours after initially parking on the same day in the same Parking Zone is prohibited. These restrictions shall be in effect Monday through Friday from 8:00 AM to 6:00 PM, except holidays as defined in Palo Alto Municipal Code Section 2.08.100. Vehicles properly displaying a valid Parking Permit as described in Section 4 of this Resolution are exempt from these restrictions. Not Yet Approved 2 TABLE 1 STREET BLOCKS Park Blvd. 1700, 1800, 1900, 2000, 2100, 2200-2211, 2555-2599, 2600 Park Ave. 100 Leland Ave. 200, 300, 400 Stanford Ave. 200, 300, 400 Oxford Ave. 200, 300, 400 College Ave. 200, 300, 400 Birch Ave. 1800, 1900, 2000, 2100, 2200-2288, 2518- 2575, 2600 Ash St. 1800, 1900, 2000, 2100, 2502-2599, 2600, 2700 Grant St. 100, 200, 300, 400 Sheridan Ave. 200, 300, 400 El Camino Real East Side between College Avenue and approximately 189 feet North of Park Boulevard B. Exempt vehicles. Vehicles exempt from parking restrictions as described in Palo Alto Municipal Code Section 10.50.070(d) are exempt from the restrictions in this section. SECTION 2. Subsection A of SECTION 4, “Parking Permits”, of Resolution No. 9739 is amended to read as follows: SECTION 4. Parking Permits. A. Employee Parking Permits. The City may issue Employee Parking Permits for use by employees working in the District. Employee Parking Permits shall be subject to the following regulations: a.Duration. Employee Parking Permits shall be available in the form of annual six- month permits and one-day permits. b.Form of Permit. The City may issue Employee Parking Permits in any form it deems practicable, including stickers or hangtags. c.Commuting Only. Employee Parking Permits are valid only when used by employees who are working within the District on the day the permit is used. d.Zones. Employee Parking Permits shall be specific to one of the Parking Zones as specified in Exhibit A and shall entitle the permit holder to park only in the Parking Zone designated on the Employee Parking Permit. e.Maximum Number of Permits Issued. A maximum of 250 Annual Employee Parking Permits shall be granted at any given time to employees who work within the Evergreen Park-Mayfield Residential Preferential Parking District. Preference will be given to low-income employees and those already on the waiting list for the City-owned garages and lots as of January 23, 2017. An additional 40 Annual Employee Parking Permits shall be granted to employees that work outside of the California Avenue Business Assessment District but within the Evergreen Park- Not Yet Approved 3 Mayfield Residential Preferential Parking District, which Permits shall be distributed within Zones A, B, C and D. Preference will be given to low-income employees and those already on the waiting list for the City-owned garages and lots as of January 23, 2017. Upon Caltrans’ approval of the incorporation of a portion of El Camino Real into the District by this Resolution, these 40 permits shall instead be distributed to a new Zone G encompassing the east side of El Camino Real between College Avenue and approximately 189 feet north of Park Boulevard. f.Daily Employee Parking Permits. Daily Employee Parking Permits will be available to employees only, and will not be available for sale to employers. Employees will be limited to purchase up to four (4) daily parking permits per month, or roughly one per week. The permit will state the date through which it is valid. 1.Distribution of daily employee permits. Daily employee permits will be valid only in the zone specified on the permit. Employees will not select a specific zone when purchasing a daily permit, and will receive a zone specific daily employee permit selected by the City at random at the time of mailing. SECTION 3. Subsection A of SECTION 5, “Fee for Parking Permits Until March 31, 2018”, of Resolution No. 9739 is amended to read as follows: SECTION 5. Fees. A. Fee for Parking Permits Until March 31, 2018. Until the end of March 31, 2018, the fee for Parking Permits in the District shall be the following: a. Annual Resident Permit: First Annual Resident Permit sticker is free; second and third Annual Permit Resident Permit stickers are $50 per permit per year; transferable Annual Resident Permit hangtags (up to two) are $50 per permit per year. b.One-Day Resident Permit: $5 per permit. c.Employee Parking Permits 1.Annual Six-month Employee Permit: $149 74.50 (or $50 25 if employee qualifies for low-income status in accordance with Residential Preferential Parking Regulations) per permit. 2.One-Day Employee Permit: $5 per permit. SECTION 4. Exhibit A to Resolution No. 9739 is replaced with Exhibit A – Amended, attached hereto and incorporated herein. SECTION 5. Except as specifically amended by this Resolution, the provisions of Resolution No. 9739 shall remain in full force and effect with respect to the Evergreen Park-Mayfield Residential Preferential Parking District Program. Not Yet Approved 4 SECTION 6. CEQA. This resolution is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations since it can be seen with certainty that there is no possibility the adoption and implementation of this resolution may have a significant effect on the environment and Section 15301 in that this proposed resolution will have a minor impact on existing facilities. SECTION 7. Effective Date. This resolution shall take effect immediately upon its passage. The provisions with respect to El Camino Real will take effect upon the approval of Caltrans which has jurisdiction over this state highway. Enforcement shall commence, pursuant to Chapter 10.50 of Title 10 of the Palo Alto Municipal Code and the California Vehicle Code, when signage is posted. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: __________________________ __________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: _______________________ ___________________________ Assistant City Attorney City Manager ___________________________ Director of Planning and Community Environment G 2-HR Commercial Area FED CB A COLLEGE AVENUE YALE STREET CAMBRIDGE AVENUE CALIFORNIA AVENUE WILLIAMS STREET CALIFORNIA AVENUE GRANT AVENUE EL CAMINO REAL EL CAMINO REAL EL CAMINO REAL SHERMAN AVENUE SHERMAN AVENUE JACARANDA LANE ASH STREET NEW MA YFIELD LANE NEW MA YFIELD LANE EL CAMINO REAL EL CAMINO REAL CALIFORNIA AVENUE CALIFORNIA AVENUE PERAL LANE MIMOSA LANE SEDRO LANE CAMBRIDGE AVENUE COLLEGE AVENUE WELLESLEY STREET OAD ASH STREET OXFORD AVENUE NFORD AVENUE LESLEY STREET EL CAMINO REAL STANFORD AVENUE NUE CASTILLEJA AVENUE OBITA AVENUE SEQUOIA AVENUEAVENUE AMINO REAL PARK AVENUE EL CAMINO REAL MINO REAL EL CAMINO REAL ASH STREET LELAND AVENUE PARK BOULEVARD STANFORD AVENUE BIRCH STREET OXFORD AVENUE BIRCH STREET STANFORD AVENUE LOW ELL AV E NU E ALMA STREET MARIPOSA AVENUE SEQUOIA AVENUE PARK BO ULEVARD BIRCH STREET LELAND AVENUE LELAND AVENUE ASH STREET SON STREET TENNYSO N AVENUE ALMA STREET BIRCH STREET NEW MAYFIELD LANE CAMBRIDGE AVENUE BIRCH STREET BIRCH STREET COLLEGE AVENUE COLLEGE AVENUE PARK BOULEVARD CALIFORNIA AVENUE ALMA STREET PARK BOULEVARD SHERMAN AVENUE JACARANDA LANE PARK BOULEVARD ALMA STREET PARK BOULEVARD PARK BOULEVARD OXFORD AVENUE EMERSON STREET SE ALE AVENUE EMERSON STREET RINCONADA AVENUE ALMA STREET RI EMERSON STREET SAN SANTA RITA AVENUE ALMA STREET HIGH STREET HIGH STREET EMERSON STREET COLORADO AVENUE CO LORA DO AVENUE EMERSON STREET HIGH STREET ALMA STREETALMA STREET OREGON EXPRESSWAY OREGON AVENUE WASHI EMERSON STREET WASHINGTON AVENUE NORTH CALIFORNIA AVENUE NEVADA AVENUE OREGON A HIGH STREET OREGON EX STANFORD AVENUE WILLIAMS STREET YALE STREET GRANT AVENUE SHERMAN AVENUE SHERIDAN AVENUE SHERIDAN AVENUE ASH STREET BIRCH STREET BIRCH STREET GRANT AVENUE PAR NORTH CALIFO PAGE MILL ROAD PAGE MILL ROAD E ALMA STRE STAUNTON COURT PAGE MILL ROAD PAGE MILL ROAD PAGE MILL ROAD NOGAL LANE Ramos Way JACARANDA LANE NINSULA CORRIDOR JOINT POWERS BOARD PENINSULA CORRIDOR JOINT POWERS BOARD PENINSULA CORRIDOR JOINT POWERS BOARD PENINSULA CORRIDOR JOINT POWERS BOARD PENINSULA CORRIDOR JO OXFORD AVENUE ABRAMS COURT BARNES COURT LME COURT MSTED ROAD O L M S TED R O A D OLM ST ED ROAD R T OLMSTED RD D U D L E Y L A N E YALE ST EL CAMINO REAL EL CAMINO REAL EL CAMINO REAL EL CAMINO REAL OLMSTED ROAD This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend Zone A Zone B Zone C Zone D Zone E Zone F Zone G 2 Hour Commercial Area abc RPP Zone Labels 0'500' Ev e r g r e e n P a r k - M a y f i e l d Re s i d e n t i a l P r e f e r e n t i a l Par k i n g P r o g r a m Eli g i b i l i t y & E n f o r c e m e n t A r e a s CITY OF PALO ALTOI N C O R P O R A T E D CAL I F ORN I A P a l o A l t oT h e C i t y o f A P R I L 1 6 1 8 9 4 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto RRivera, 2018-02-15 14:39:09 RPP EvergreenMayfield Zones (\\cc-maps\Encompass\Admin\Personal\RRivera.mdb) Exhibit A – Amended 6 290 290 Employee Parking Zone Boundaries Initial Permit Allocation Permit Allocation with Inclusion of El Camino Real A El Camino Real 1691, Stanford Ave 400, Leland Ave 400, Park Blvd 1700- 1769, Park Ave 100-121 33 20 B Stanford Ave 200- 300, Park Blvd 1775- 1800, Leland Ave 200-300, Park Ave 129-190 67 55 C Oxford Ave 200-400, Park Blvd 2000-2109, Birch St 2000, Ash St 2000 35 30 D College Ave 200-400, (North Side) Park Blvd2101- 2145, (South Side) Park Blvd 2100-2250, Birch St 2100-2290, Ash St 2100 30 20 E Grant Ave 200-400, Park Blvd 2555-2600, Birch St 2575-2600. Ash St 2502- 2600 80 80 F Sheridan Ave 200- 400, Ash St 2700 45 45 G (East Side) El Camino Real 1700 - 2100 - 40 City of Palo Alto (ID # 8959) City Council Staff Report Report Type: Consent Calendar Meeting Date: 3/5/2018 City of Palo Alto Page 1 Summary Title: Adoption of a Resolution Amending Southgate RPP Title: Adoption of a Resolution Amending the Southgate Residential Preferential Parking Program to Extend the Program Area to the West Side of El Camino Real, Increase the Number of Employee Pa rking Permits, Make Clarifying Modifications to the Resolution, and Restate the Program Provisions From: City Manager Lead Department: Planning and Community Environment Recommendation: Staff recommends that the City Council: A. Adopt a Resolution (Attachment A) amending the Southgate Residential Preferential Parking Program, established by Resolution No. 9688, to incorporate the west side of El Camino Real (SR 82) between Churchill Avenue and Park Boulevard, increase the number of employee permits by 15 contingent on the boundary change, conform the Resolution to that of the other residential preferential parking programs, make clarifying modifications, and restate the program provisions; and B. Direct staff to forward the Resolution to the California Department of Transportation (Caltrans) to authorize the addition of residential preferential parking on El Camino Real (SR 82) and, upon approval by Caltrans, an additional 15 employee permits will be released; and C. Direct staff to make corresponding changes to the Administrative Guidelines for the residential preferential parking programs; and D. Find these actions exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) and 15301 (Existing Facilities) of Title 14 of the California Code of Regulations. Background and Discussion: City of Palo Alto Page 2 On January 29, 2018 the City Council received a report on the Southgate Residential Preferential Parking Program and requested that staff return with an amended Resolution to incorporate parking on the west-side of El Camino Real and to clarify language on re-parking. The staff report can be found at https://www.cityofpaloalto.org/civicax/filebank/documents/62945 and the meeting minutes can be found at https://cityofpaloalto.org/civicax/filebank/documents/63464 . Policy Implications: The following Comprehensive Plan programs and policies are relevant to the Southgate RPP program: Policy T-5.5 Minimize the need for employees to park in and adjacent to commercial centers, employment districts and schools Policy T-5.11 Work to protect residential areas from parking impacts of nearby businesses and uses, recognizing that fully addressing some existing intrusions may take time. Policy B-1.2 Promote Palo Alto’s image as a business-friendly community. Assume an active role in fostering businesses, including small start-ups, entrepreneurs, and innovative businesses. Policy B-1.3 Engage with all stakeholders in the community, including businesses of all sizes, local retailers, the public, and City decision-makers in order to understand the challenges businesses and employers face. Policy B-2.3 Recognize that employers, businesses and neighborhoods share many values and concerns, including traffic and parking issues and preserving Palo Alto’s livability, and need to work together with a priority on neighborhood quality of life. Policy B-3.3 Develop strategies for promoting businesses and employers that generate revenues that will support a full range of high -quality City services, including retain and attract revenue-generating businesses. Policy B-4.2 Attract and support small businesses, start-ups, non-profit organizations, and professional services, which are vital to a diverse and innovative economy. Resource Impact: At current permit prices, additional employee parking permit sales could generate between $1,600 and $2,200 for the Southgate Residential Preferential Parking Program. It is estimated that the changes in signage on El Camino Real, based on Council direction in the January (Staff Report 8763) would require approximately $4,500 in funding. There is sufficient budget in Capital Project PL-15003, Residential Preferential Parking in the Fiscal Year 2018 Approved City of Palo Alto Page 3 Captial Budget to cover the cost of signage. Timeline: If the Council adopts the proposed resolution, staff expects that California Department of Transportation (Caltrans) will take somewhere between one to six months to review and provide an approval or denial of this request. Upon Caltrans approval, the installation of new signage on El Camino Real (SR 82) would require up to two months. New employee permits can be released to sync with the installation date of the additional signage. Environmental Review: This program is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations since it can be seen with certainty that there is no possibility the adoption and implementation of this program may have a significant effect on the environment and Section 15301 in that this proposed resolution will have a minor impact on existing facilities. Attachments: Attachment A: Resolution Amending Southgate RPP Program (PDF) 1 Resolution No. _____ Resolution of the Council of the City of Palo Alto Continuing the Southgate Residential Preferential Parking District (RPP) Pilot Program Established by Resolution No. 9688 With Amendments to Expand the District Boundary and Add a New Zone on El Camino Real and Adjust the Number of Permits Available, and Clarifying and Restating the Program Provisions R E C I T A L S A. California Vehicle Code Section 22507 authorizes the establishment, by city council action, of permit parking programs in residential neighborhoods for residents and other categories of parkers. B. On December 15, 2014, the Council adopted Ordinance No. 5294, adding Chapter 10.50 to Title 10 (Vehicles and Traffic) of the Palo Alto Municipal Code, which established the city-wide procedures for RPP Districts in the city. C. On May 9, 2016, the City Council directed City staff to implement a Residential Preferential Parking program in the Southgate area. D. In July 2016, a stakeholders’ group comprised of Southgate residents and business interests met and made its recommendations to the City on the particular rules to be applied to the Southgate RPP District. E. On April 26, 2017, the Planning and Transportation Commission held a public hearing to consider the proposed Southgate residential preferential parking program. F. On June 19, 2017, the Council adopted Resolution No. 9688, which established the Southgate Residential Preferential Parking Program pilot and rescinded existing parking restrictions that conflicted with the restrictions established by this RPP district. G. The Council desires to continue the Southgate Residential Preferential Parking Program pilot established by Resolution No. 9688 with modifications, including expansion of the RPP district boundary to include a portion of the west side of El Camino Real, a state highway subject to Caltrans’ jurisdiction, and increasing the number of permits contingent on Caltrans’ approval of the boundary expansion, and to restate the applicable Program provisions for this RPP district in the subject Resolution. NOW, THEREFORE, the Council of the City of Palo Alto RESOLVES, as follows: SECTION 1. Findings. The criteria set forth in Section 10.50.030 of the Palo Alto Municipal Code for designating a Residential Preferential Permit Zone have been met as follows: A. That non-resident vehicles do, or may, substantially interfere with the use of on-street or alley parking spaces by neighborhood residents in that based on observation there are few available parking spaces available midday, while the streets are relatively 2 unoccupied at midnight thus demonstrating the parking intrusion is largely by nonresidents. B. That the interference by the non-resident vehicles occurs at regular and frequent intervals, either daily or weekly, in that the parking intrusion is most severe during daytime hours during the regular workweek. C. That the non-resident vehicles parked in the area of the District create traffic congestion, noise, or other disruption (including shortage of parking spaces for residents and their visitors) that disrupts neighborhood life in that based on information from residents and other city departments the vehicle congestion is interfering with regular activities. D. Other alternative parking strategies are not feasible or practical in that the City has implemented a series of alternative parking strategies in the past and concurrently and there is still a shortage of parking available. SECTION 2. Definitions. A. “Dwelling Unit” shall have the same meaning as it is defined in Palo Alto Municipal Code Section 10.50.020. B. “Southgate Residential Preferential Parking Program District” or “District” shall be those city blocks identified in Table 1. TABLE 1 STREET BLOCKS ENFORCED Castilleja Avenue 1500 and 1600 Churchill Avenue 12 to 100 Escobita Avenue 1500 and 1600 Madrono Avenue 1500 and 1600 Manzanita Avenue 200 and 300 Mariposa Avenue 1500 and 1600 Miramonte Avenue 100, 200, 300, 400 and 500 Portola Avenue 1500 and 1600 Sequoia Avenue 200, 300, and 400 El Camino Real East Side of El Camino Real between 190 feet North of Park Boulevard and Churchill Avenue El Camino Real West Side of El Camino Real between Park Boulevard and Churchill Avenue C. “Parking Zones” shall be those areas within the District as shown in Exhibit A to this Resolution. 3 SECTION 3. Parking Restrictions within the District. A. Two-hour Parking Limit and No Re-parking. Within the District, no person shall park a vehicle adjacent to any curb for more than two hours. Re-parking a vehicle more than two hours after initially parking on the same day in the District is prohibited. These restrictions shall be in effect Monday through Friday from 8:00 AM to 6:00 PM, except holidays as defined in Palo Alto Municipal Code Section 2.08.100. Vehicles properly displaying a valid Parking Permit as described in Section 4 of this Resolution are exempt from these restrictions. B. Exempt vehicles. Vehicles exempt from parking restrictions as described in Palo Alto Municipal Code Section 10.50.070(d) are exempt from the restrictions in this section. SECTION 4. Parking Permits. A. Employee Parking Permits. The City may issue Employee Parking Permits for use by employees working in the District. Employee Parking Permits shall be subject to the following regulations: a.Duration. Employee Parking Permits shall be available in the form of six-month permits (“Six-Month Employee Parking Permits”) and one-day permits (“Daily Employee Parking Permits”). b.Form of Permit. The City may issue Employee Parking Permits in any form it deems practicable, including stickers or hangtags. c.Commuting Only. Employee Parking Permits are valid only when used by employees who are working within the District on the day the permit is used. d.Zones. Employee Parking Permits shall be specific to one of the Parking Zones shown in Exhibit A and shall entitle the permit holder to park only in the Parking Zone designated on the Employee Parking Permit. e.Maximum Number of Permits Issued. A maximum of 10 Six-Month Employee Parking Permits shall be granted at any given time. Upon Caltrans’ approval of the incorporation of a portion of El Camino Real into the District by this Resolution, an additional 15 Six-Month Employee Parking Permits shall be granted, for a total of 25 Six-Month Employee Parking Permits granted at any given time. f.Daily Employee Parking Permits. Daily Employee Parking Permits will be available to employees only, and will not be available for sale to employers. Employees will be limited to purchase up to four (4) daily parking permits per month, or roughly one per week. The permit will state the date through which it is valid. B. Resident Parking Permits. The City may issue Resident Parking Permits to residents of dwelling units within the District. Resident Parking Permits shall be subject to the following regulations: a.Duration. Resident Parking Permits shall be available in the form of annual permits and one-day permits. b.Form of Permit. The City may issue Resident Parking Permits in any form it deems practicable, including stickers or hangtags. 4 c. Maximum Number of Permits per Dwelling Unit. Each dwelling unit within the District shall be limited to six Annual Resident Parking Permits at any given time. These permits may be used by residents or guests within the District. d. Daily Resident Parking Permits. Each dwelling unit shall be limited to 50 Daily Resident Parking Permits annually, which may be used by residents or guests within the District. These permits may be in the form of scratcher hangtags, an online issuance system, or such other form as the City determines. The permit will state the date through which it is valid. SECTION 5. Fees. Fee for Parking Permits. The fee for Parking Permits in the District shall be the following: a. Annual Resident Permit: First Annual Resident Permit sticker is free; second, third and fourth Annual Permit Resident Permit stickers are $50 per permit per year; transferable Annual Resident Permit hangtags (up to two) are $50 per permit per year. b. One-Day Resident Permit: $5 per permit. c. Employee Parking Permits 1. Six-month Employee Permit: $74.50 (or $25 if employee qualifies for low-income status in accordance with Residential Preferential Parking Regulations) per permit. 2. One-Day Employee Permit: $5 per permit. SECTION 6. Existing Parking Restrictions. In the event City staff should, at a later time, discover conflicting parking restrictions within the District that conflict with the restrictions of this resolution, but are not expressly rescinded, the RPP restrictions of this resolution shall control. However, existing parking restrictions indicated by painted curbs and implemented pursuant to Vehicle Code section 21458 are not superseded by this Resolution and remain in effect. SECTION 7. Supersede. To the extent any of the provisions of this Resolution are inconsistent with the regulations set forth in Resolution 9688, this Resolution shall control. SECTION 8. CEQA. This Resolution is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations since it can be seen with certainty that there is no possibility the adoption and implementation of this Resolution may have a significant effect on the environment and Section 15301 in that this proposed resolution will have a minor impact on existing facilities. SECTION 9. Effective Date. This Resolution shall take effect immediately upon its passage. The provisions with respect to El Camino Real will take effect upon the approval of Caltrans which has jurisdiction over this state highway. Enforcement shall commence, pursuant to Chapter 10.50 of Title 10 of the Palo Alto Municipal Code and the California Vehicle Code, when signage is posted. 5 SECTION 10. Pilot Program. The RPP Program shall remain in force until the City Council takes action to extend, modify, or rescind. The City Council shall reconsider this Southgate RPP Program by November 1, 2018. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: __________________________ __________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: _______________________ ___________________________ Assistant City Attorney City Manager ___________________________ Director of Planning and Community Environment Oxford Avenue Churchill Avenue Park Boulevard Park Avenue Escobita Avenue Churchill Avenue Sequoia Avenue Mariposa AvenueCastilleja Avenue Miramonte Avenue Madrono Avenue Portola Avenue Manzanita Avenue Coleridge Avenue Leland Avenue Stanford Avenue Birch Street Ash Street Lowell Avenue Alma Street Tennyson Avenue Avenue P Emerson Street Alma Street CalTra Se r r a St r ee t H u l me Co es Co u r t Al Olmsted ROlmsted Road Southgate RPP EL CAMINO REAL This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend City Jurisdictional Limits Southgate RPP Boundary Southgate Southgate Zone S1 0'400' So u t h g a t e R P P CITY OF PALO ALTOI N C O R P O R A T E D CAL I F ORN I A P a l o A l t oT h e C i t y o f A P R I L 1 6 1 8 9 4 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto RRivera, 2018-02-13 11:17:04 RPP SouthgateZones (\\cc-maps\Encompass\Admin\Personal\RRivera.mdb) Exhibit A 6