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HomeMy WebLinkAbout2019-04-15 City Council Agenda PacketCity Council 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Monday, April 15, 2019 Special Meeting Council Chambers 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 11 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. Public comment may be addressed to the full City Council via email at City.Council@cityofpaloalto.org. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Study Session 5:00-6:00 PM 1.Annual Earth Day Report Study Session Agenda Changes, Additions and Deletions City Manager Comments 6:00-6:10 PM Oral Communications 6:10-6:30 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 6:30-6:35 PM 2.Approval of Action Minutes for the April 1, 2019 Council Meeting CM Tanaka Participating From Percolata Conference Room16F, Maple Plaza Nanhai Road Nanshan, Shenzhen 518052 REVISED 2 April 15, 2019 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Consent Calendar 6:35-6:40 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 3.Approval of a Professional Services Agreement With Professional Meters, Inc. in the Amount of $483,722 Over a 12-Month Period to Perform a Comprehensive Utility Meter Field Survey of all Electric, Gas, and Water Meters in the Field, Including $48,372 for Additional Services, for a Total Not-to-Exceed Amount of $532,094; and Approval of Budget Amendments in the Electric Fund, Gas Fund, and Water Fund 4.Selection of Applicants to Interview on April 29, 2019 for one Position on the Architectural Review Board, two Positions on the Human Relations Commission, two Positions on the Library Advisory Commission, Three Positions on the Storm Water Management Oversight Committee, and Four Positions on the Utilities Advisory Commission 5.Approval and Authorization for the City Manager or his Designee to Execute Utility Program Services Contract Number C19171513 With CLEAResult Consulting, Inc. for a Total Compensation of $737,000 and a Maximum Term of Five Years Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 6:40-7:45 PM 6.PUBLIC HEARING / QUASI-JUDICIAL: 190 Channing Avenue [18PLN-00274]: Request for Approval of a Vesting Tentative Map to Allow for Four Residential Condominium Units and two Office Units on one Parcel. Environmental Assessment: The Project is Exempt From the California Environmental Quality Act (CEQA) in Accordance With CEQA Guidelines Section 15315 (Minor Land Divisions). Zoning District: RT-35 SOFA II CAP (Residential Transition) 7:45-9:30 PM 7.PUBLIC HEARING: Adoption of an Ordinance Amending Section 18.42.110 (Wireless Communication Facilities) of Chapter 18.42 (Standards for Special Uses) of Title 18 (Zoning) of the Palo Alto Municipal Code (PAMC) to Update the Code to Reflect Recently Adopted Federal Communications Commission (FCC) Regulations. The Planning and Transportation Commission Recommended Approval of the Ordinance With Minor Modifications on March 27, 2019 (6-0 Roohparvar absent); and Adoption of a Resolution Adopting Objective Aesthetic and Related Standards for Streetlight and Wood Utility Poles in the Public Rights of Way. Environmental Assessment: This Ordinance and Resolution are Exempt From Environmental Review Under the California Environmental Quality Act (CEQA) Guidelines Sections 15061(b)(3) and 15305 MEMO 3 April 15, 2019 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. State/Federal Legislation Update/Action Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. Colleagues Memo Regarding the Santa Clara County Cities Association's Position on Housing in Relation to State Legislative Initiatives8. 9:30-10:30 PM 4 April 15, 2019 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Sp. Finance Committee Meeting April 16, 2019 Sp. City/School Liaison Committee Meeting April 18, 2019 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Proclamation Honoring National Public Safety Telecommunicator's Week Public Letters to Council Set 1 City of Palo Alto (ID # 10095) City Council Staff Report Report Type: Study Session Meeting Date: 4/15/2019 City of Palo Alto Page 1 Council Priority: Climate/Sustainability and Climate Action Plan Summary Title: Earth Day Report 2019 (EDR19) Title: Annual Earth Day Report Study Session From: City Manager Lead Department: City Manager Recommendation This is an Informational Report that supports a Study Session and requires no Council Action. Executive Summary This report includes: • 2018-2020 Sustainability Implementation Plan Progress Report • Accomplishments in Sustainability and Climate Action Plan Framework Areas • Progress towards 80 x 30 Goal • Awards and Other Accomplishments The 2018-2020 SIP focuses on two key concerns—CO2 emissions and Water use—and four key areas of activity: Energy, Mobility, Electric Vehicles, and Water. Highlights of 2018 progress in these four SIP areas include: • Energy. The City’s current Energy Reach Code requires that all new construction projects exceed the state’s building efficiency standards by a minimum of 10 percent; these reach code savings contributed to the reported electric and gas efficiency savings in FY 18. The electric and gas energy efficiency savings in FY 18 are still being verified1; tentatively for FY 18, the reported Electric Efficiency savings was 5,957 MWh, or 0.63 percent of the City’s total electric use. This is equivalent to the total power used by 946 California homes in a year. Similarly, the reported FY 18 Gas Efficiency savings was 251,718 therms, or 0.97 percent of the City’s total gas use. The avoided GHG emissions from the gas efficiency savings is equivalent to taking 290 passenger vehicles off the road for a year. The City also tracks avoided natural gas use from electrification programs. The heat pump water heater rebate program is gradually gaining traction; as 1 These results are preliminary and subject to revision pending results of a measurement and verification study. City of Palo Alto Page 2 of Dec 2018, the annual avoided gas use based on the heat pump water heater program is 4,916 therms (10 units rebated in 2017 and 26 units in 2018). • Mobility. Single occupancy vehicle commute trips to downtown Palo Alto continued a downward trend from 2015, with drive alone trips being reduced 8 percent, transit ridership increased 9 percent and ridesharing increased 4 percent from 2015. Caltrain Average Weekday Ridership at all Palo Alto Caltrain stations increased by 385 riders between 2018 and 2017, with Palo Alto Downtown Caltrain station having the second highest ridership after San Francisco Fourth and King. City of Palo Alto employee participation in available commute benefits has dropped since 2017 but is higher than 2016. • Electric Vehicles (EVs). The City’s various EV adoption programs, rebates and incentives, increased public EV infrastructure, and EV policies have contributed to a steady increase in the number of EVs registered in Palo Alto. There are approximately 4,000 EVs (approximately 6 percent penetration) registered in Palo Alto, which displace approximately 9,600 MT CO2e per year. It is estimated that 1 in 7 homes in Palo Alto has an EV, and nearly 1 in 3 new vehicles (29 percent) in our community is an EV. • Water. Water management is an important part of the City’s sustainability goals. Water is already a limited resource in California, and its availability will be further impacted by climate change and new regulatory requirements. Palo Alto, in collaboration with the Valley Water District, is developing a Northwest County Recycled Water Strategic Plan to identify the best potable and non-potable options for water reuse in the Regional Water Quality Control Plant service area. Per capita water use increased from 2017 to 2018, due to the easing of state-mandated water use reductions. However, the percentage of recycled water use capacity increased 2 percent between 2017 and 2018. The 2018 – 2020 SIP provides a work plan through the end of 2020. When the 2016 S/CAP Framework was adopted by Council, staff anticipated the need to update the S/CAP in 2020. The 2020 S/CAP Update will include the four areas of the 2018 – 2020 SIP and add Climate Adaptation and Sea Level Rise, Natural Environment, and Zero Waste. A snapshot of 2018 accomplishments in these areas is as follows: • Sea Level Rise. In 2018, Staff’s focus was to draft a Sea Level Rise Adaptation Policy for 2019 Council approval. Staff provided comments on the feasibility study for proposed new levee alignment and improvements as part of the regional SAFER project (Strategy to Advance Flood protection, Ecosystems and Recreation along San Francisco Bay), completed a conceptual design for a horizontal levee, and completed an initial Baylands Vulnerability Assessment. • Natural Environment. Renewal, restoration and growth of our natural resources and environment provide habitat, flood protection, storm water management, cleaner air, cleaner water, and human health enhancement. Record tree planting and pruning contributed to increase the value of benefits produced by 36,000 public trees to nearly $18 million annually. The Palo Alto Golf Course renovation environmental improvements were completed in 2018, resulting in a 40 percent reduction (53.7 acres) in irrigated turf grass on the renovated golf course, and the use of a new type of grass City of Palo Alto Page 3 that allows the vast majority of the golf course to be irrigated with 100 percent recycled water. • Zero Waste. Reducing the amount of waste discarded in landfills is an important strategy for both GHG reductions and overall sustainability. The City’s diversion rate has increased from 62 percent in 2007 to 80 percent in 2017. A new Zero Waste Plan was developed and accepted by Council in 2018 after studying the City’s waste composition for diversion opportunities. Staff also developed a draft construction-related waste policy that would require deconstruction (instead of demolition), source separation and salvage in order to improve diversion from landfills and lower greenhouse gas generation; a formal enforcement program with active engagement of commercial customers who were not sorting their refuse correctly; and a draft foodware packaging reduction plan - a multi-year phased plan to reduce the amount of single-use plastics and other disposable products associated with restaurant take-out and dine-in eating. As a result of various City-led initiatives, programs, and activities focused on climate change and sustainability, by the end of 2018 Palo Alto had reduced GHG emissions an estimated 56.5 percent from the 1990 baseline, despite a population increase of 20.4 percent from the 1990 baseline. Overall, the performance of City Municipal Operations showed a 65.8 percent reduction in Scope 1 and Scope 2 emissions2 from the 2005 baseline year. The 2018 – 2020 SIP provides a work plan through the end of 2020. For the City to continue progress towards its climate and sustainability goals and targets, a 2020 S/CAP Update is necessary to further study the highest impact actions to take. The 2020 S/CAP Update will include key actions in the following areas: Energy, Mobility, Electric Vehicles, Water, Climate Adaptation and Sea Level Rise, Natural Environment, and Zero Waste. Background Palo Alto has long been a leader in sustainability, making impressive progress towards reducing its carbon impacts, greenhouse gas emissions, and resource consumption since adopting a Sustainability Policy in 2001, establishing its first Climate Protection Plan in 2007, and adopting a Sustainability/ Climate Action Plan (S/CAP) Framework in 2016, which includes an ambitious goal of reducing greenhouse gas (GHG) emissions 80 percent below 1990 levels by 2030, and sustainability goals and targets in 10 areas. Sustainability is also embedded in the 2030 Comprehensive Plan (adopted in 2017), with 10 goals and over 50 actions outlined in the 2030 Comprehensive Plan Implementation Plan that are explicitly or implicitly related to sustainability. Historically, the annual Earth Day Report has included all sustainability – related activities by all City Departments. This year, the focus has changed to reflect the organizational structure of the 2 Scope 1 and Scope 2 emissions are non-biogenic emissions that are caused by human activity. Biogenic emissions are assumed to be net carbon neutral and not reported under GHG emission reporting protocols. Scope 2 emissions from electricity were eliminated starting in 2013 by the purchase of Renewable Energy Credits (RECs) under the Carbon Neutral Plan. City of Palo Alto Page 4 2016 S/CAP Framework and offer a progress report for the 2018-2020 Sustainability Implementation Plan (SIP). The sustainability-related actions that don’t align with the S/CAP Framework and 2018-2020 SIP are still important for the overall sustainability performance of both government operations and the community at large, however, for the purposes of the Earth Day Report, the focus is on actions that most directly contribute to the S/CAP’s sustainability goals and the goals of the 2018 - 2020 SIP. In April 2001, Palo Alto City Council adopted a Sustainability Policy3 reflecting the City’s intention to be a sustainable community - one which meets its current needs without compromising the ability of future generations to meet their own needs. Since then, the City has undertaken a wide range of initiatives to improve the sustainability performance of both government operations and the community at large, including: in 2007 adopting one of the first municipal Climate Action Plans4 in the US; in April 2016 adopting an ambitious goal of reducing Greenhouse Gas (GHGs) emissions 80 percent below 1990 levels by 20305 - 20 years ahead of the State of California 80 x 50 target; in November 2016 adopting the Sustainability and Climate Action Plan (S/CAP) Framework6, which has served as the road map for achieving Palo Alto’s sustainability goals; as of July 1, 2017, providing 100 percent carbon neutral natural gas — making the City of Palo Alto Utilities the first utility in the world to provide carbon neutral electricity and natural gas as a standard to all customers — having provided 100 percent carbon neutral electricity since 2013; in November 2017 adopting the 2030 Comprehensive Plan, which includes 10 sustainability goals and over 50 sustainability-related actions outlined in the 2030 Comprehensive Plan Implementation Plan; and, in December 2017 accepting the 2018-2020 Sustainability Implementation Plan (SIP) “Key Actions” as a summary of the City’s work program7. Greenhouse Gas Emissions Reduction Targets While GHG emissions reduction is not the only goal of the S/CAP, it is a major one. To achieve an 80 percent reduction target by 2030, Palo Alto will need to meet a target “GHG reduction budget” of about 224,600 MT CO2e8 (See Figure 1 below). The analyses in the 2016 S/CAP Framework (conducted in 2014-2015) projected that more than half of the needed additional reductions (117,900 MT CO2e) could come from mobility related measures, just under half (97,200 MT CO2e) from efficiency and fuel switching measures (largely in buildings), and about four percent (9,500 MT CO2e) from continuation and extension of Palo Alto’s zero waste initiatives. Figure 1: Overview of Palo Alto GHG Reduction Target relative to Business-as-Usual (MT CO2e) 3 https://www.cityofpaloalto.org/civicax/filebank/documents/7856 4 https://www.cityofpaloalto.org/civicax/filebank/documents/9946 5 https://www.cityofpaloalto.org/news/displaynews.asp?NewsID=3534&TargetID=268 6 https://www.cityofpaloalto.org/civicax/filebank/documents/60858 7 https://www.cityofpaloalto.org/civicax/filebank/documents/63141 8 MT CO2e = metric tons of CO2 equivalent City of Palo Alto Page 5 As summarized in Figure 2, Staff estimated that the Key Actions in the 2018-2020 SIP and other actions underway could enable Palo Alto to reduce GHG emissions to about 40 percent below the 1990 base year by 2020 as the SIP is implemented, and by about 54 percent if we include the “bridging” contribution of natural gas offsets9. That will be a major step forward towards the S/CAP’s 2030 goal of 80 percent GHG reduction, which far exceeds the state of California’s world-leading reduction goals of 40 percent by 2030 and 80 percent by 2050. Figure 2: Summary of Palo Alto Greenhouse Gas Emissions and Reduction Targets 9 Based on 1) SCAP projections and 2) Carbon Neutral Natural Gas. Staff estimates that Carbon Neutral Natural Gas will result in an additional 18 percent reduction in GHG emissions. Staff will report both actual emissions and emissions net of offsets, as required by CDP. City of Palo Alto Page 6 Discussion The City is fully committed to a sustainable future. The City owns, operates, and maintains a full-service utilities portfolio that provides electric, gas, water and wastewater services to residents and businesses in Palo Alto. Palo Alto’s continued leadership in advancing sustainability commitments has succeeded mainly because of the continued cooperation across City Departments and diverse community stakeholders, and the support of City Council. On December 11, 2017, City Council unanimously accepted the 2018 – 2020 Sustainability Implementation Plan (SIP) “Key Actions” as a work program to guide City efforts in the 2018- 2020 period. Staff noted at the time that the plan would be revised as necessary, based on implementation experience. After careful evaluation, some of the original SIP Key Actions have been adjusted or combined to remove redundancies and better reflect the work that is needed. The SIP focuses on two key concerns—CO2 emissions and Water—and four key areas of activity: Energy, Mobility, Electric Vehicles, and Water. Palo Alto is on target to exceed the SIP’s 2020 GHG reduction goal and to meet the S/CAP’s goal of 80 percent GHG reduction by 2030. A summary of the 2018 SIP Projects and Key Performance Indicators (KPIs) can be found in Attachment A: 2018 – 2020 Sustainability Implementation Plan 2018 Snapshot. City of Palo Alto Page 7 2018-2020 Sustainability Implementation Plan Progress Report Energy SIP Progress Report GOALS  Drive building efficiency and electrification through voluntary and mandatory programs  Mitigate the impacts of natural gas use through carbon offsets (in the short term) and electrification (in the mid-to long-term) KEY ACTIONS EGY1 - Continue to purchase carbon offsets to match natural gas emissions as a transitional measure. Evaluate potential local offset purchases. EGY2 - Achieve cumulative energy efficiency savings of 2-5 percent by 2020 through voluntary and mandatory energy efficiency measures in building EGY3 - Encourage voluntary electrification (and mandates as appropriate) of natural gas appliances through actions such as pilot programs, process streamlining, evaluating barriers (rates/fees, financing), and contractor/supplier engagement. EGY4 – Develop mandates that will result in even greater efficiency savings and decarbonization from 2020 to 2030. Potential evaluations include higher efficiency standards for new and existing buildings. EGY5 - Develop programs that will result in even greater efficiency savings and decarbonization from 2020 to 2030. EGY6 - Complete construction of a replacement facility for sludge incinerators, the City facility with the largest energy use. KEY PERFORMANCE INDICATORS  Building Energy Efficiency Savings  Avoided Natural Gas Use due to Electrification Programs Snapshot of Palo Alto energy usage in 2018 • Approximately 25,600 residential households • Approximately 4,000 commercial customers • Electric consumption: 918 GWh in FY18 • Gas consumption: 28,500,000 Therms in FY 18 (55 percent commercial, 45 percent residential) Figure 3: Annual Energy Use as Percentage of Total Palo Alto Building Energy Use10 10 February 2018 Buildings Baseline Study and Roadmap for Zero Net Energy Buildings, https://www.cityofpaloalto.org/civicax/filebank/documents/63492 City of Palo Alto Page 8 In 2005, electricity and natural gas consumption in buildings accounted for 43% of the City’s overall GHG emissions. To reduce the GHG emissions from the buildings sector, the City has aggressively pursued all cost-effective energy efficiencies through voluntary and mandatory programs. In 2008, City Council adopted the city’s first Energy Reach Code that requires new construction projects to meet energy standards that are more stringent than California’s building energy efficiency standards. In 2013, City Council adopted a Carbon Neutral Electric Supply Plan, which commits the City to providing its customers with a 100% carbon neutral electricity supply, sourced from hydroelectric and renewable energy sources. As of 2017, buildings are responsible for 35% of the City’s overall GHG emissions, comprising 43 million square feet of residential and 25 million square feet of commercial buildings. Energy efficiency always comes first. More efficient buildings require less electricity, natural gas and water, while saving customers money. While reducing electricity consumption from efficiency does not mitigate GHG emissions due to the carbon neutral electricity, it provides capacity to meet the increasing electricity needs from electric vehicles and building electrification. For energy efficiency, City Council adopted the first set of Ten-Year Energy Efficiency (EE) Goals in 2007, with a cumulative savings target of 3.5 percent of the forecasted electric and gas usage between 2008 and 2017. As mandated by state legislation, Palo Alto has since updated these ten-year energy efficiency goals, with the most recent set of ten-year energy efficiency goals adopted in 2017 to achieve cumulative electric energy savings of 5.7 percent and gas savings of 5.1 percent between 2018 and 2027. The Utilities Department oversees a portfolio of energy efficiency programs that range from customer rebates to direct installation assistance to a home energy advisory hotline for residential and nonresidential customers. Besides rebate programs, the Utilities Department also runs workshops and outreach campaigns to promote energy efficiency. In addition to ongoing EE programs, Palo Alto’s current Energy Reach Code requires all new construction projects to exceed the state’s building energy efficiency standards by a minimum of 10 percent. The energy efficiency savings, from both EE programs and the City’s Energy Reach Code, are reflected in the Energy SIP Key Performance Indicator (KPI) for Building Energy Efficiency Savings. City of Palo Alto Page 9 Table 1 shows the City’s Building Energy Savings KPI, under which it reports both electric efficiency savings and gas efficiency savings. In FY 17, the reported Electric Efficiency savings was 5,986 MWh, or 0.65 percent of the City’s total electric use. This is equivalent to the total power used by 950 California homes in a year. Similarly, the reported FY 17 Gas Efficiency savings was 35,057 therms, or 0.81 percent of the City’s total gas use. The avoided GHG emissions from the gas efficiency savings is equivalent to taking 264 passenger vehicles off the road for a year. The electric and gas energy efficiency savings in FY 18 are still being verified11; tentatively for FY 18, the reported Electric Efficiency savings was 5,957 MWh, or 0.63 percent of the City’s total electric use. This is equivalent to the total power used by 946 California homes in a year. Similarly, the reported FY 18 Gas Efficiency savings was 251,718 therms, or 0.97 percent of the City’s total gas use. The avoided GHG emissions from the gas efficiency savings is equivalent to taking 290 passenger vehicles off the road for a year. Table 1: Energy SIP KPI: Building Energy Efficiency Savings12 Percent Energy Saved / Total Energy Usage FY17 FY18 Percent Electric Efficiency Savings 0.65% 0.63% Percent Gas Efficiency Savings 0.81% 0.97% Source: City of Palo Alto Utilities Building electrification is a new area of focus in recent years. Palo Alto recognizes the importance of building electrification as an important strategy to meeting the City’s aggressive GHG reduction goal. City staff is working to overcome the many barriers to building electrification, which range from a lack of education for the public on efficient electric alternatives to gas appliances, to the high upfront cost of electrifying existing buildings, to the lack of familiarity among contractors with efficient electric heat pump appliances. Palo Alto is addressing these barriers through different approaches, from offering heat pump water heater rebates and project assistance, to encouraging all-electric new construction projects through the local building code and working with other local governments as well as community groups to promote efficient electric alternatives to gas appliances. Given that Palo Alto has a carbon-neutral electric supply, building electrification has emerged as a key strategy to meeting the City’s aggressive GHG reduction goal. Until recently, this strategy has to date received very little attention by the state’s energy regulators or other utilities. The California Energy Commission’s 2018 Integrated Energy Policy Report Update highlights the need to focus on zero-emission buildings to the meet the state’s 2030 and 2050 climate goals. City staff is working to overcome the many barriers to building electrification, which range from a lack of education for the public on efficient electric alternatives to gas appliances, to the high upfront cost of electrifying existing buildings, to the lack of familiarity among contractors with 11 These results are preliminary and subject to revision pending results of a measurement and verification study. 12 The reported annual energy efficiency savings cannot be simply added from year to year to get the cumulative energy efficiency savings. This is because of the varying length of service life of various energy efficiency measures. Behavioral energy efficiency savings, for example, are counted with a 1-year duration, while other hardware-type energy efficiency measures such as a Variable Frequency Drive have an expected service life of 10-15 years. City of Palo Alto Page 10 efficient electric heat pump appliances. Palo Alto is addressing these barriers through different approaches, from offering heat pump water heater rebates and project assistance, to encouraging all-electric new construction projects through the local building code, and working with other local governments as well as community groups to promote efficient electric alternatives to gas appliances. Table 2 shows the Avoided Natural Gas Use Due to Electrification Programs KPI, expressed in therms. As of end of 2018, this is based on the number of rebated heat pump water heater units (10 units rebated in 2017 and 26 units in 2018). Since heat pump water heaters have an expected service life of 13 years, the avoided annual gas use is additive across the years. Over the next few years, the city will expand its menu of electrification program offerings and will collaborate with neighboring cities to offer these programs. Table 2: Energy SIP KPI: Avoided Natural Gas Use Due to Electrification Programs Avoided Natural Gas Use Due to Electrification Programs 2017 2018 Rebated heat pump water heater units 10 26 Cumulative gas savings (therms) 1,453 4,916 Source: City of Palo Alto Utilities Construction of a replacement facility for sludge incinerators, the City facility with the largest energy use – mostly natural gas – and the biggest single source of greenhouse gases in the city, was 90 percent complete at the end of 2018. It is anticipated that the sludge incinerators will be able to shut down in June 2019. The Library provides educational opportunities that provide the public with information and resources for reducing carbon footprint, waste and energy use, and for making improvements to home and habits that encourage a sustainable life. Library buildings include information about energy use and conservation, model new thinking regarding public building design, and sustain materials collections that aid customer education about all aspects of sustainability and the environment. Mobility SIP Progress Report GOALS  Reduce Single Occupancy Vehicle (SOV) travel  Make it more convenient not to drive KEY ACTIONS MOB1 - Implement solutions and incentives to reduce SOV travel MOB2 - Advocate for regional transportation solutions that reduce emissions and congestion MOB3 - Fund the TMA with the goal of reducing SOV commute-trips downtown by 30 percent City of Palo Alto Page 11 MOB4 - Increase bicycle boulevard mileage and redesign streets to support active and non-SOV modes of travel MOB5 - Provide incentives for the appropriate mode of travel MOB6 - Explore housing strategies (such as transit oriented development, trip caps, parking maximums and unbundling parking) that reduce auto trips KEY PERFORMANCE INDICATORS  SOV commute mode share  Transit ridership  Commute Benefits participation by City Employees Transportation was one of the City Council Priorities for 2017 and 2018 and will continue to be a priority for 2019. Road transportation is the greatest single source of local GHG emissions, at approximately 94 percent, which includes local (internal) trips as well as commute trips. In the U.S., the world’s second-largest producer of greenhouse gases, transportation makes up the largest share of emissions at 28 percent13. Transportation also makes up the largest share of emissions in California, at 41 percent14. Building a sustainable transportation system that provides convenient, affordable alternatives to the automobile requires a wide range of strategies, including: • Transportation Demand Management (TDM). TDM refers to strategies that improve transportation system efficiency and reduce congestion by shifting trips from single occupant vehicles to collective forms of transport, including mass transit and carpools. TDM is a critical component of a comprehensive strategy to reduce traffic congestion, single-occupancy vehicles (SOV), and parking demand. In January 2015, the City of Palo Alto, in collaboration with local businesses and residents, supported establishment of a transportation management association (TMA) for the downtown area to coordinate TDM activities. The success of this effort and its potential to expand to other areas of the City will depend on securing ongoing funding and on the committed participation of employers who face parking and traffic challenges in downtown. • Mobility as a Service. The use of transportation services is beginning to replace private vehicle ownership, led by transportation network companies (like Uber and Lyft) that connect passengers to drivers in private vehicles. Originating in Europe, the concept of “Mobility as a Service” (MaaS), allows on-demand trip planning enabled by mobile devices and provided by "pop up" bus-, car- and bike-sharing services. In 2018, Palo Alto launched its $1 million Federal Transit Administration (FTA) funded Mobility On Demand Demonstration project to reduce SOV driving in the Bay Area using commuter trip reduction software, a multimodal trip planning app, and commuting incentives. 13 US EPA Sources of Greenhouse Gas Emissions, https://www.epa.gov/ghgemissions/sources-greenhouse-gas- emissions 14 California Greenhouse Gas Emission Inventory - 2018, https://www.arb.ca.gov/cc/inventory/data/data.htm City of Palo Alto Page 12 • First / Last Mile Connections. Many people live or work within a mile from a transit station or bus stop; however, distance, perception of safety, and inconvenience may deter them from using transit, so the entire trip is made by SOV simply for lack of convenience of a small but crucial segment of the trip. Currently, the Palo Alto shuttle, bicycling, and walking are the best first/last mile options for most of Palo Alto. • Bicycling. Palo Alto dedicated its formal bikeway system—one of the nation’s first—in 1972. Bikeways have since become commonplace, and considerable progress has been made in overcoming barriers to bicycle travel in and around Palo Alto. Palo Alto’s bikeway network consists of on-road bicycle lanes, bicycle boulevards and bicycle routes, off-roadway shared-use paths and bridges and bicycle parking facilities. Fourteen underpasses and bridges span barriers such as freeways, creeks and railroad tracks. • Seek Balanced Development. Building a sustainable transportation system also requires thoughtful planning around housing. Building housing near transit, for example, can reduce vehicle miles travelled. The Planning and Community Environment (PCE) Department’s 2018 housing work plan highlights include: developed a work program with concrete steps to address housing production, affordability and preservation; adopted ordinance #1 to encourage more housing, including streamlining process and establishing housing incentive program; Affordable Housing Combining District to encourage affordable housing projects such as Wilton Court; and the Workforce Housing Combining District. In addition, PCE initiated the North Ventura Coordinated Area Plan project - implementing Comprehensive Plan goals/policies and programs and preparing a plan for a walkable neighborhood with multi-family housing, ground floor retail, parks, creek improvement, and an interconnected street grid. As shown in Table 3, in 2018, SOV commute trips to downtown Palo Alto continued a downward trend from 2015, with drive alone trips being reduced 8 percent. Transit ridership increased 9 percent since 2015 and rideshares increased 4 percent. Table 3: Mobility SIP KPI: SOV Commute Mode Share Commute Mode (Downtown Palo Alto) 2015 2016 2017 2018 Drive Alone 57% 56% 53% 49% Transit 18% 18% 20% 27% Rideshare 5% 6% 8% 9% Source: Palo Alto Downtown TMA Survey Although Palo Alto is served by various modes of public transit, the most readily available data is for Caltrain Average Weekday Ridership (AWR). As shown in Table 4, Caltrain Average Weekday Ridership at all Palo Alto Caltrain stations increased by 385 riders between 2018 and City of Palo Alto Page 13 2017. The Palo Alto Downtown Caltrain Station has the second highest AWR after San Francisco Fourth and King15. Table 4: Mobility SIP KPI: Transit Ridership Transit Ridership FY2016 FY2017 FY2018 Caltrain Average Weekday Ridership 9,052 9,072 9,457 Source: Caltrain As shown in Table 5, overall City of Palo Alto employee participation in available commute benefits has dropped since 2017 but is higher than 2016. The number of employees who requested a Go Pass (which can be used on Caltrain between all zones, seven days a week, and is currently offered only to benefited employees assigned to City Hall, Development Center and Downtown Library) has decreased, as have the number of employees ordering transit, parking, or bicycle benefits expenses through GoNavia, a commute benefit ordering website. Employee participation in walking or carpooling to work has increased. Palo Alto’s FTA Mobility On Demand Demonstration project will launch a pilot program in 2019 to improve employee participation in available commute benefits. Table 5: Mobility SIP KPI: Commute Benefits Participation by City Employees Commute Benefit 2016 2017 2018 Go Pass 185 198 190 GoNavia (Commuter Benefit Ordering Website) 55 62 49 Walk/Carpool 29 28 36 Total Participation 269 288 275 Source: City of Palo Alto Human Resources EV (Electric Vehicle) SIP Progress Report GOALS  Accelerate EV penetration for both PA-based & inbound vehicles  Make “Going EV” more convenient and economical than using fossil fueled vehicles KEY ACTIONS EV1 - Publicize streamlined permitting and CPAU-funded transformer upgrades EV2 - Consider requiring EV Readiness and charger installation in existing buildings 15 Caltrain 2018 Annual Passenger Count Key Findings, http://www.caltrain.com/Assets/_Marketing/pdf/2018+Annual+Passenger+Counts.pdf?v=2 City of Palo Alto Page 14 EV3 - Evaluate programs to expand EV charger deployment on private property, including rebates and financing options (e.g. on-bill financing, etc.) EV4 - Develop a plan for expanding EV charging infrastructure in the public right-of-way and on publicly-owned property EV5 - Expand EV deployment in City fleet EV6 - Support regional EV group-buy programs EV7 - Build public awareness of EV options through communications, workshops, and Ride-and-Drive events. KEY PERFORMANCE INDICATORS  EV penetration (registered in Palo Alto)  GHG emissions avoided through EVs Snapshot of Palo Alto EVs and EV Chargers in 2018 • Number of EVs Registered in Palo Alto: approximately 4,000 • EV market share of new vehicles registered in Palo Alto: 29 percent (2017) • Tesla market share of EVs registered in Palo Alto: 62 percent (2017) • Number of EV chargers in City garages/libraries: 53 (Level 2 chargers) • Number of ChargePoint® ports in Palo Alto: 750 (This includes City owned public EVSE’s (electric vehicle supply equipment) as well as chargers on private property) • Total energy dispersed in 2018 through public chargers: 360,273 kilowatt-hours (from ChargePoint® site) • Total EV miles enabled in 2018 through public chargers: 1.4 million miles (assumes 3.9 miles/kWh, which is the median from this table: https://cleantechnica.com/files/2018/06/Efficiency-Table.jpg) Transportation currently accounts for approximately 94 percent of the community’s remaining GHG emissions. Increasing the number of EVs replacing fossil fuel vehicles and building EV infrastructure can help reduce transportation-related GHGs. The S/CAP set a target of 90 percent EV market share in Palo Alto by 2030, with half of all cars commuting into Palo Alto to be electric. The adoption rate of EVs in Palo Alto is the highest in the country. A recent report16 shows that in 2017, 1 in 3 new vehicles (29 percent) in our community was an EV. For comparison, in 2017 the EV market share for new vehicles in California was approximately 5 percent. Based on California Air Resources Board vehicle counts, there were an estimated 4,000 EVs (approximately 6 percent penetration) registered in Palo Alto at the end of 2018. GHG reduction estimates due to EV adoption are approximately 2.4MT/year/car. If we assume that there are currently 4,000 vehicles registered in Palo Alto, these cars will displace approximately 9,600 MT CO2e per year; or every 1,000 EVs will reduce approximately 2,400 MT 16 May 2018 ICCT (The International Council on Clean Transportation) Briefing – California’s continued electric vehicle market development, https://www.theicct.org/publications/california-electric-vehicle-2018 City of Palo Alto Page 15 CO2e per year. With an estimated 62,700 internal combustion cars registered in Palo Alto17, with this computation, if all internal combustion cars electrified, transportation related GHG emissions would drop by about 150,480 MT CO2e. City of Palo Alto’s Utilities Department, Development Services Department, and Public Works Department have a number of coordinated initiatives in place to accelerate the adoption of electric vehicles in the Palo Alto community, including establishing an internal EV Task Force and addressing barriers in municipal code and City and State-mandated policies. It is estimated that 1 in 7 homes in the community has an electric vehicle. City of Palo Alto Utilities (CPAU) offers a number of programs to facilitate EV adoption (e.g. rebates for EV charger installations, bulk-buy program, educational events/tools, rebate on utility connection fees triggered by EV charger installation). The City has also identified a 5-year replacement strategy to expand EV deployment in City Fleet. The City fleet currently has 425 vehicles: 10 are EVs, 6 are hybrids, and 74 are alternative fuel vehicles, with 35 percent of nonemergency vehicles using alternative fuels or technology. In November 2017, in an effort to reduce GHGs associated with waste collection services, the City funded a pilot project for the City’s waste collection contractor GreenWaste of Palo Alto, Inc. (GreenWaste) to purchase and use North America’s first full-sized all-electric automated waste collection truck. The electric truck has been operating for over a year, saving approximately 6,000 gallons of diesel fuel and reducing 68 metric tons of CO2e per year. GreenWaste staff and the vehicle manufacturer “BYD” have gained a better understanding of this vehicle and its capabilities and BYD is already developing the next prototype vehicle with a goal to have the battery capacity completely meet the City’s waste collection needs in terms of miles, lifts, and hours by 2023. The forecasted needed battery capacity is between 375 kWh and 400 kWh. At that point, future GreenWaste replacements could potentially be electric vehicles. In 2014, Palo Alto adopted an ordinance that requires EV-ready infrastructure for all new commercial construction to encourage the use of electric vehicles and develop the infrastructure for this growing market. As the City continues this effort, additional infrastructure may be necessary. Although the EV adoption rate among the 15,000 Palo Alto residents in Single Family homes is high, the adoption rate among the 10,000 residents living in multi-unit dwellings (MUD) or multifamily (MF) properties is relatively low. The high cost of installing EV chargers at MUD/MF properties, as well as navigating the technical challenges, are a couple of reasons attributed to the disparity in adoption rates. The City currently offers an incentive of up to $18,000 for MF properties and up to $30,000 for schools and nonprofits to upgrade infrastructure and install Electric Vehicle Service Equipment (EVSE) or charging equipment for communal use. The City seeks to accelerate and make EV charging accessible for our many residents living at MUDs, with top priority given to low income properties, followed by other multifamily properties as well as other harder to reach segments of the market such as schools, nonprofits and small to medium sized businesses. In 2018, 22 multifamily and 17 California Motor Vehicle Fuel Types by City, https://www.dmv.ca.gov/portal/dmv/detail/pubs/media_center/statistics City of Palo Alto Page 16 nonprofit properties applied to participate in CPAU’s EV Charger Rebate program, resulting in the provision of $23,000 of rebates to three multi-family and non-profit properties and the installation of four EV charger ports. As shown in Table 6, the number of EVs registered in Palo Alto has steadily increased since 2015, likely as a result of a combination of EV adoption programs, rebates and incentives, increased public EV infrastructure, and improvements in EV technology and battery range. GHG emissions displaced from EVs has also increased. Table 6: EV SIP KPIs: Estimated EV penetration and GHG emissions avoided through EVs EV SIP KPIs 2015 2016 2017 2018 EV Penetration (registered in Palo Alto) 1,200 2,000 3,100 4,000 GHG emissions avoided (MT CO2e) 2,880 4,800 7,440 9,600 Sources: CPAU, California Air Resources Board, and DMV Estimates The Office of Emergency Services has designed, developed, and now operates a number of vehicles and portable equipment, most of which have solar generated power for auxiliary systems so as not to rely on automotive power. In addition to the electric bikes (eBikes) that OES implemented in partnership with the Police Department, OES designed and deployed two new specialized vehicles: • Utility Terrain Vehicle (UTV)18. This is the first all-electric utility terrain vehicle with four wheels in the City. The UTV can be used for open space patrols, to respond to disaster zones, search and rescue, remote utility and infrastructure inspections, and locations where larger vehicles cannot be driven. It supports Palo Alto Police, Fire / EMS, Community Service Department Rangers, Public Works, and Utilities. • Mobile Department Operations Center (MDOC). This highly-modified trailer was jointly developed by the Public Works Department (Public Services Division) and OES and is potentially the first completely off-grid solar-powered asset in our area. It has over 4 kWp of PV on a solar array on the roof. Water SIP Progress Report GOALS  Reduce inefficient water consumption  Ensure adequate water supply from sustainable sources  Protect canopy, creeks, groundwater and the bay KEY ACTIONS 18https://www.cityofpaloalto.org/services/public_safety/office_of_emergency_services/utv_utility_terrain_vehicle .asp City of Palo Alto Page 17 WAT1 - Develop programs and ordinances to maximize water efficiency WAT2 - Develop programs and ordinances to facilitate the use of non- traditional, non-potable water sources (e.g. graywater, stormwater, black water, etc.) WAT3 - Develop Northwest County Recycled Water Strategic Plan and explore the most effective uses of recycled water within the RWQCP service area (including Palo Alto) WAT4 - Develop a City-wide Green Stormwater Infrastructure Plan to treat flows before discharging into creeks and waterbodies, and (when possible) capture and infiltrate stormwater back into the hydrologic cycle WAT5 - Reduce salinity of Palo Alto’s recycled water to increase use KEY PERFORMANCE INDICTORS  Per capita water use  Percentage recycled water use Water is a limited resource in California, and its availability will be further impacted by climate change and new environmental regulations. The sustainability goals are geared toward reducing water use; improving water quality; developing opportunities to reuse water for the Regional Water Quality Control Plant; and protecting the tree canopy, the San Francisco Bay, local waterways, and the groundwater aquifer. The City has multiple programs and ordinances to facilitate the use of non-traditional, non- potable water sources including rebates for rain water capture and incentives for graywater systems. The City is also developing a City-wide Green Stormwater Infrastructure Plan to treat flows before discharging into creeks and waterbodies, and (when possible) capture and infiltrate stormwater back into the hydrologic cycle. The Regional Water Quality Control Plant (RWQCP) generates approximately one million gallons of high-quality recycled water each day. Recycled water is used in Palo Alto to irrigate the City’s municipal golf course and Greer Park as well as for RWQCP processes. The City completed a preliminary design for a salt-removal facility to improve the current recycled water quality, which will provide an incentive for increased use of recycled water for new developments in Mountain View, which will result in reduced discharges to the bay. Funding for that project is being sought. Water reuse will increase in importance as California’s population expands and climate change and new environmental regulations pose uncertainties in imported water supply availability. Palo Alto, in collaboration with the Valley Water District, is developing a Northwest County Recycled Water Strategic Plan to identify the best potable and non-potable options for water reuse in the RWQCP service area. Some portions of the plan are complete, including a study of the local groundwater hydrology and a business plan for a potential non-potable water City of Palo Alto Page 18 distribution system expansion to the Stanford Research Park. The plan will be complete in 2019. Additionally, the City’s Green Building Summit resulted in a plan to lower the threshold for required dual plumbing in new construction which will lead to further increases in non-potable reuse. Efficient water use is a top priority, and the City - through the Valley Water District - offers a variety of programs including indoor and outdoor water use surveys, landscape conversion rebates, irrigation equipment rebates, and many water-related events and workshops throughout the year. Whether a water supply shortage exists or not, “Making Water Conservation a California Way of Life” is a concept embraced by the City. As shown in Table 7, per capita water use increased from 2017 to 2018, due to the easing of state-mandated water use reductions. However, the percentage of recycled water use capacity increased 2 percent between 2017 and 2018. Table 7: Water SIP KPIs: Per Capita Water Use and Percentage Recycled Water Use Water SIP KPIs 2017 2018 Per Capita Water Use (GPCD - Gallons Per Capita per Day - of potable water) 134 142 Percentage Recycled Water (RW) Use (Volume of RW / RW filter Capacity) 16% 18% Source: City of Palo Alto Utilities Reducing water use contributes to GHG reductions although the link is not as significant in Palo Alto as it is in some other parts of the state because the SFPUC system is gravity-fed, requiring no pumping. Energy used to heat or pump water in Palo Alto’s residents and businesses take advantage of the City’s carbon neutral gas and electricity supplies. GHG reduction related to water use in Palo Alto is not specifically tracked nor included in the City’s GHG reduction statistics. Accomplishments in Sustainability and Climate Action Plan Framework Areas When the 2016 S/CAP Framework was adopted by Council, staff anticipated the need to update the S/CAP in 2020. The 2018 – 2020 SIP provides a work plan through the end of 2020. In order to continue progress towards our climate and sustainability goals and target, staff has initiated planning and timeline discussions for a 2020 S/CAP Update. While the 2018 – 2020 SIP focused only on four areas of activity - Energy, Mobility, Electric Vehicles, and Water - the 2020 S/CAP Update will include those four areas and add Climate Adaptation and Sea Level Rise, Natural Environment, and Zero Waste. These S/CAP Framework chapters were selected based on urgency of need, impact on climate and sustainability goals, and alignment with Council priorities. Climate Adaptation and Sea Level Rise GOALS City of Palo Alto Page 19  Draft a Sea Level Rise Adaptation Policy for Council review and approval (March 2019)  Complete a Sea Level Rise Implementation Plan Chapter for the 2020 S/CAP Update In 2018, Staff’s focus was to draft a Sea Level Rise Adaptation Policy for 2019 Council approval. The draft Sea Level Rise Adaptation Policy was presented to Council for consideration in March 2019. The goal of the policy is to bridge the high-level policy statements about sea level rise that are found in various City plans (e.g., S/CAP Framework, 2030 Comprehensive Plan, Threat and Hazard Identification Risk Assessment) with an eventual nuts-and-bolts Sea Level Rise Adaptation Plan. The Plan will serve as the Sea Level Rise Implementation Plan chapter of the 2020 S/CAP Update. The policy includes goals and procedures and the roles and responsibilities of City Departments in preparing for sea level rise. The draft policy reflects technical input from across City Departments and was reviewed by sea level rise subject matter experts from the San Francisco Estuary Institute, Bay Area Climate Action Network, University of California Berkeley climate and sea level rise researchers, and the Berkeley Climate Readiness Institute. The policy has also been shared for peer review with the San Mateo County Office of Sustainability–Climate and Sea Level Rise Planning and with the Santa Clara County Office of Sustainability. The key 2018 accomplishments for climate adaptation and sea level rise include: 1. Sea Level Rise Adaptation Policy. Staff produced a draft Sea Level Rise Adaptation Policy that was reviewed by internal stakeholders and executive staff. Initial staff education about sea level rise was integrated into policy development (and will continue). The policy received public review in February 2019, and City Council reviewed and accepted the policy on March 18, 2019. 2. Contributions to the SAFER project. Staff provided comments on the feasibility study for proposed new levee alignment and improvements as part of the regional SAFER project (Strategy to Advance Flood protection, Ecosystems and Recreation along San Francisco Bay) –a Palo Alto project with the support of the San Francisquito Creek Joint Powers Authority. 3. Horizontal levee conceptual design. Staff completed a conceptual design for a horizontal levee and identified multiple locations that horizontal levees could be implemented along Palo Alto’s shoreline. A horizontal levee is a flood control levee with a gently sloping, irrigated, and vegetated berm along the shoreline which provides key transitional habitat, attenuation of storm surges, and wastewater polishing treatment. (Please refer to the Horizontal Levee Conceptual Designs for Palo Alto Regional Water Quality Control Plant19 technical memorandum) The preferred location that was identified is at the east end of Embarcadero Road and would be integrated into the 19 http://cleanbay.org/files/Publications%20and%20Permits/Reports/palo-alto-concept-design-memo-2018-sept- final-wgraphicxs.pdf City of Palo Alto Page 20 proposed SAFER levee alignment. A preliminary design for the preferred location is scheduled for completion in 2019. 4. Baylands Vulnerability Assessment. Staff completed a Baylands Vulnerability Assessment to assess the impact of predicted sea level rising tides on the Palo Alto Baylands. Please refer to the Baylands Comprehensive Conservation Plan’s Palo Alto Baylands Climate Change and Sea Level Rise at the Baylands20. Natural Environment GOALS  Value and enhance the commonwealth for future generations  Renew, restore and enhance resilience of our natural environment  Align S/CAP planning for the Natural Environment with other City plans  Maximize carbon sequestration and storage in the Natural Environment Sustainability is not only about mitigation, adaptation, and resilience, but also regeneration – identifying opportunities for renewal, restoration and growth of our natural resources and environment. Palo Alto will continue to build and restore its natural resources, “common wealth” - the wealth we share in common, including the natural environment and its ecosystem services, and civic infrastructure - and the bio-capacity that supports it, including soils, tree canopy, biodiversity, and other components. Enhancing and maintaining Green Infrastructure will use natural areas and systems to provide habitat, flood protection, storm water management, cleaner air, cleaner water, and human health enhancement. Palo Alto is one of 3,409 cities in the United States that holds the Arbor Day Foundation’s “Tree City USA” status due to its dense urban canopy and more than 300 different species throughout streets, parks, and other landscaped areas. Protecting, maintaining and enhancing the urban forest, as called for in the City’s 2018 Urban Forest Master Plan21, is a high priority for the City. In addition, the City encompasses a variety of natural plant communities within a densely built environment. The Baylands and undeveloped land in the western hills contain undisturbed plant communities and habitat for a variety of species. The following natural plant communities exist within the City’s boundaries: 1) Annual Grassland (various locations); 2) Coastal Scrub (foothills); 3) Chamise Chaparral (foothills); 4) Forests (Redwood, Montane Hardwood-Conifer, Montane Hardwood in foothills); 5) Oak Woodland (foothills); and 6) Wetlands (Baylands). Record tree planting and pruning contributed to increase the value of benefits produced by 36,000 public trees to nearly $18 million annually. This segment of the tree population represents approximately 9 percent of Palo Alto’s land area. Bids have been requested to create a canopy cover analysis tool which will allow calculation on any selected area from the size of an individual parcel to citywide. Citywide tree canopy cover was 32.8% in 1982 and 20 https://www.cityofpaloalto.org/civicax/filebank/documents/67887 21 https://www.cityofpaloalto.org/civicax/filebank/documents/69307 City of Palo Alto Page 21 37.6% in 2010. Analysis of canopy cover trends will inform actions to reach goals identified in plans. A carbon sequestration project was designed to plant as many as 10,000 trees identified as viable opportunities in South Palo Alto on private property. Initial discussions were conducted with potential funders. The Palo Alto Golf Course renovation environmental improvements were completed in 2018. On May 26, 2018, the newly renovated Baylands Golf Links opened for play. The renovation transformed the Palo Alto Municipal Golf Course from an unnatural park setting dominated by managed turf grass and non-native trees to a Baylands setting featuring a links-style course planted with native trees, shrubs, and grasses more appropriate for its location adjacent to San Francisco Bay. One of the project’s hallmarks is a 40 percent reduction (53.7 acres) in irrigated turf grass on the renovated golf course. In addition, a new type of grass was used that allows the vast majority of the golf course to be irrigated with 100 percent recycled water. Zero Waste GOALS  Achieve a 95 percent diversion rate by 2030  Improve generation habits and reduce the total amount of material sent to the landfill  Provide local recycling and composting resources  Minimize energy and pollution from waste collection  Provide consistent maintenance of the Palo Alto landfill cap and gas control systems to minimize fugitive emissions Reducing the amount of waste discarded in landfills is an important strategy for both GHG reductions and overall sustainability. Diverting waste from landfills occurs through product changes, material use reduction, reuse, recycling, and composting. These actions promote a “circular economy” where materials, water and energy do not create waste but instead are used as resources that contribute their value back into the production cycle. The key 2018 accomplishments for Zero Waste that support waste reduction and diversion include: 1. Zero Waste Plan. A new Zero Waste Plan was developed and accepted by Council in 2018 after studying the City’s waste composition for diversion opportunities. The 2018 Zero Waste Plan identified forty-eight initiatives for implementation in the short-, medium-, and long-term, that have the potential to divert 15,380 tons of waste from the landfill and reduce greenhouse gas emissions by 38,990 MTCO2e. The City conducted research and identified conceptual initiatives to meet the City’s goals and presented the results at two citywide workshops. Feedback was also gathered from the community City of Palo Alto Page 22 through an online survey that asked for opinions on specific initiatives. Specifically, this plan includes a waste composition analysis; results of research and public input; and identifies new short-, medium-, and long-term zero waste program initiatives, with associated costs, key performance indicators, waste diversion estimates and GHG emissions reduction potential. 2. Construction Related Waste Ordinance Draft and Stakeholder Meetings. The City developed a draft construction-related waste policy that would require deconstruction (instead of demolition), source separation and salvage in order to improve diversion from landfills and lower greenhouse gas generation. The City’s Zero Waste group held two public meetings and sent surveys to engage stakeholders such as architects, contractors, recyclers and salvage companies, and obtain feedback from the general public on the proposed policy. A new ordinance is expected to be considered by Council in May 2019. 3. New Enforcement Program for Commercial Customers. In 2018, the City developed a formal enforcement program and began active engagement of commercial customers who were not sorting their refuse correctly. The goal of this enforcement program is to improve waste diversion from landfills and clean up the City’s recyclable materials so that they can be marketed beneficially. 4. Foodware (Single use plastics) Reduction Plan. In 2018, the City engaged the public and generated a draft foodware packaging reduction plan, a multi-year phased plan to reduce the amount of single-use plastics and other disposable products associated with restaurant take-out and dine-in eating. A new ordinance is expected to be considered by Council in May 2019. As shown in Figure 4, the overall trend in the City of Palo Alto Landfill GHG emissions is downward. With the closure of the landfill, completion of the landfill cap, upgrades to the landfill gas collection system and continued degradation of organic materials buried in the landfill, the City expects the Palo Alto Landfill GHG emissions to continue to trend downwards over the next 30 years. Figure 4. Historical City of Palo Alto Landfill GHG Emissions, 1990 – 2017 City of Palo Alto Page 23 As shown in Figure 5, the City’s diversion rate increased from 62 percent in 2007 to 80 percent in 2017. “Diversion” includes all waste prevention, reuse, recycling and composting activities that “divert” materials from landfills. Figure 6 shows the amount of waste that was not diverted and ended up in the landfill. Figure 5: City of Palo Alto Diversion Rate, 1995 – 2030 City of Palo Alto Page 24 Figure 6: Waste Landfilled, 2004 – 2017 City of Palo Alto Page 25 Progress towards 80 x 30 Goal GHG Emissions from City and Community Activities As shown in Figure 7, combined City Municipal Operations and Palo Alto community emissions continue to decline, despite a population increase of 20.4 percent from the 1990 baseline. In 2018, City and community climate and sustainability efforts resulted in reducing overall City and Palo Alto GHG emissions an estimated 56.5 percent from 1990 levels, 13 percent more than 2017 reductions, due mostly to reductions in natural gas emissions through the purchases of carbon offsets through PAGG22. Estimated emissions from natural gas use was eliminated, due to carbon offsets purchased through PaloAltoGreen Gas (PAGG). However, natural gas consumption increased slightly from last year. If PAGG offsets are not included, Palo Alto’s emissions reductions are an estimated 36 percent. Most of the GHG reduction has been accomplished since 2005 — largely a result of the leadership of Palo Alto Utilities and the City Council’s commitment to carbon neutral electricity and natural gas. Palo Alto’s largest remaining source of GHG emissions is road transportation (approximately 94 percent). However, if we exclude the PAGG offsets, Palo Alto’s largest remaining sources of GHG emissions are road transportation (approximately 64 percent) and natural gas use (approximately 32 percent). Figure 7: Palo Alto Municipal Operations and Community GHG Emissions 2013 – 2018 compared to 1990, 2005 baselines23 22 Since natural gas is a non-renewable fossil fuel, its use will always produce greenhouse gas (GHG) emissions. As of July 1, 2017, the City of Palo Alto purchases carbon offsets to balance GHG emissions from our natural gas use. These high-quality carbon offsets support projects that reduce the amount of GHGs in the atmosphere, such as planting trees or capturing methane from dairy farms. The climate impact of natural gas use is therefore carbon neutral. Purchasing carbon offsets is a good first step towards reducing carbon in the atmosphere, but the longer- term goal is to reduce use of natural gas by maximizing efficiency and switching to high-efficiency electric appliances where possible. 23 Total Emissions are weather adjusted, with biogenic emissions excluded. Purchases of carbon offsets for natural gas emissions through PaloAltoGreen Gas program, which began in July 2017, are included. Net Brown Power (fossil fuel-based) electricity emissions taper down and are not present starting in 2013 because CPAU began purchasing Renewable Energy Credits (RECs) to offset all the GHG emissions for this power source. Transportation emission estimates have not been revised since 2016, however, the 2018 estimate includes a Palo Alto-specific adjustment for the GHG impact of EVs in Palo Alto. City of Palo Alto Page 26 While City Fleet Services reports a steady reduction in fuel consumption and emissions, the majority of Palo Alto’s reported transportation emissions are from people commuting to and from Palo Alto, and from residents’ and workers’ travel within Palo Alto. Emissions associated with landfilling of organic wastes have decreased by 51 percent since 2005, and 36 percent since 2017. The decrease in emissions associated with landfilling of organic wastes is due to less organic waste being improperly placed in the garbage as a result of the City’s continued residential food scrap collection and outreach efforts, and enforcement of and compliance with a new ordinance requiring commercial businesses to compost their organic wastes. The Palo Alto Landfill ceased accepting waste in 2011. Landfill emissions due to flaring have decreased by 78 percent since 2005 and will continue to decrease as existing organic materials City of Palo Alto Page 27 in the landfill degrade. The 2018 flare emissions increased slightly from the previous year due to an increase in landfill gas recovery that was within the normal range of year-to-year fluctuations for gas generation. In 2018, Palo Alto’s Cool Block program – a pilot program of the Cool City Challenge – brought together 88 households who worked together on actions that eliminated 1,185,448 pounds of CO2 emissions-- an average 6.1 tons of CO2 per household. Households also participated in water stewardship, energy resiliency, and disaster resiliency activities. A breakdown of emissions numbers can be found in Attachment B: Palo Alto Community and City Municipal Operations GHG Emissions. GHG Emissions from City Operations Overall, the performance of City Municipal Operations showed a 65.8 percent reduction in Scope 1 and Scope 2 emissions from the 2005 baseline year24 (Figure 8). Emissions declined from buildings and other facilities due largely to carbon offsets purchased through PaloAltoGreen Gas (PAGG); from power generation facilities due to carbon neutral electric supplies; from vehicle fleet due to a significant reduction in consumption of gasoline, diesel, and compressed natural gas (CNG) fuels; from waste facilities due to use of landfill gas for incinerator, optimized use of gas from incinerator tuning, use of carbon neutral electricity, and purchasing additional carbon offsets through PAGG for the natural gas used in the incinerator; and, from water delivery facilities due to fluctuating energy use for water pumping. No emissions were reported for streetlights and traffic signals due to conversions to highly efficient LED streetlights and carbon neutral electricity supply. Figure 8: City Operations GHG Emissions: 2005 and 2013-2018 (Hydro and PAG-adjusted) Total Emissions Reduced from 40,500 MT in 2005 to 13,858 MT in 2018 24 This include the effects of the purchase of PaloAltoGreen resources and the normalization of the vagaries of hydroelectric supply conditions. City of Palo Alto Page 28 More detailed analysis can be found in Attachment C: City Municipal Operations GHG Emissions Consumption Trends from City of Palo Alto Utilities Palo Alto’s biggest source of leverage to increase resource efficiency and reduce carbon impacts resides with its largest municipal business entity: City of Palo Alto Utilities (CPAU). Since 2013, the Utilities Department has sourced its electricity supply from hydroelectric and renewable energy sources to meet its Carbon Neutral Electric Portfolio standard. The City’s electricity supply has been carbon neutral since 2013, when Council approved a Carbon Neutral Electric Resource Plan, committing Palo Alto to pursuing only carbon-neutral electric resources and effectively eliminating all GHG emissions from the City's electric portfolio (Figure 11). City of Palo Alto Page 29 Figure 11: Electricity Portfolio: 2005-2025 (Actuals and Projections) Source: City of Palo Alto Utilities Council unanimously approved Palo Alto’s Carbon Neutral Natural Gas Plan on December 5, 2016, which was implemented on July 1, 2017. The Natural Gas Plan achieves carbon neutrality for the gas supply portfolio by 1) purchasing high-quality environmental offsets equivalent to our City and community natural gas emissions; 2) pursuing efficiency strategies to reduce natural gas use, and 3) seeking opportunities to fund local offsets that finance actual emissions reductions in Palo Alto and the surrounding region. Overall residential per capita utility consumption of resources from CPAU has been steadily declining since FY 2007, contributing to overall GHG emissions reductions. Electricity consumption declined in FY 2018, due largely to a departure of a large commercial load, but natural gas use ticked up last year, as did per capita water use – due in part to cold winters and the easing of state-mandated water use reductions. As anticipated by City staff, both residential and commercial water consumption increased due to a post-drought rebound and continued increases in economic development and population. The increase in natural gas use is related to a few factors, but the primary reason is the post- drought recovery to “normal” water consumption levels. Natural gas consumption tends to follow water consumption. More water usage means more hot water usage, which means more natural gas usage. Second, the increase could also be driven or abetted by colder than normal weather and the continued low natural gas commodity prices we’ve experienced the past City of Palo Alto Page 30 several years. Despite the increase in natural gas consumption, the long-term trend is a continued decline in natural gas usage, which is also the long-term trend for electricity and water usage (Figure 12). City of Palo Alto Page 31 Figure 12: CPAU Use Data Trends for Electricity, Natural Gas, and Water FY 2008 - FY 2018 City of Palo Alto Page 32 Source: City of Palo Alto Utilities Awards and Other Accomplishments Awards • City of Palo received the Voice of the People (VOP) Award from the National Research Center and International City/County Management Association (ICMA) for Excellence in Natural Environment. • City of Palo Utilities was recognized by the American Public Power Association (APPA) as a Reliable Public Power Provider (RP3) “Diamond” level – the highest honor - for proficiency, sound business practices, and a utility-wide commitment to safe and reliable delivery of electricity, system improvement, energy efficiency and workforce development. • City of Palo Alto Utilities was recognized with the Tree Line USA award by the National Arbor Day Foundation for the fourth year in a row. • City of Palo Alto received an “A” for its response to CDP's (Carbon Disclosure Project) 2018 questionnaire, which placed the City in the Leadership scoring band. A Leadership score indicates a report which demonstrates best practice standards across adaptation and mitigation. These cities have set ambitious but realistic goals and made progress towards achieving those goals. Responses in the Leadership band have strategic, holistic plans in place to ensure the actions they are taking will reduce climate impacts and vulnerabilities of the citizens, businesses and organizations residing in their city. City of Palo Alto Page 33 Other Accomplishments • City of Palo Alto Utilities and the Office of Emergency Services have partnered with VMware25 to develop of a test bed for alternative energy and storage, including how such resources could support emergency operations and disaster recovery. This campus-level microgrid will be a testbed for combining renewable energy with energy storage to provide power when the electric grid goes down. A microgrid is a system of generators, batteries, and electric loads that can be operated in a controlled, coordinated way to provide resiliency. Microgrids can operate while connected to the main power grid or can power critical electric loads when off-grid. The project will help support the City’s emergency response efforts by providing charging for emergency vehicles and a communications hub during disaster response. • Passed an Anti-Idling Ordinance, which requires drivers to shut off their engines after two or three minutes if they are not in active traffic. Enforcement of the ordinance is centered on community education about the health and environmental impacts caused by vehicle idling. • Participated in the Rocky Mountain Institute’s first Efficiency Standards for Rentals cohort, resulting the creation of a draft policy blueprint that will be studied further as part of the 2020 Sustainability and Climate Action Plan Update. • Updated the Paper Reduction And Procurement of Environmentally Preferable Paper Products Policy, which seeks to reduce the amount of paper the City uses, and to then maximize the recycled-content of paper that is purchased. • As part of their “This is this last straw” campaign, Girl Scout Troop 60016 approached City Council and received a proclamation to make the month of May 2018, Plastic Drinking Straw Awareness Month. The Girl Scouts recruited 37 restaurants to go strawless and educated four schools on the effects of plastic straws in the environment. • On September 17, 2018, the City held a ReThink Disposables Ceremony to recognize eight Palo Alto restaurants who took a pledge to “ReThink Disposable” and initiate efforts to reduce waste, litter, and pollution from single-use materials. Future Vision Climate/Sustainability and Climate Action Plan is a 2019 Council Priority. In 2019, our goal is to reinvigorate sustainability as a core value by integrating it into our programs and operations. Staff prepared a 2019-2020 Sustainability Workplan that was brought to the Policy and Service Committee for review in early April and will come to Council for approval. Sustainability is embedded in the 2030 Comprehensive Plan, with 10 goals and over 50 actions outlined in the 2030 Comprehensive Plan Implementation Plan that are explicitly or implicitly related to sustainability. We will be looking into ways to further embed sustainability through actions such as expanding the environmental review section of the City Council Staff Report to include 25 https://ir.vmware.com/overview/press-releases/press-release-details/2018/VMware-and-the-City-of-Palo-Alto- Advance-Sustainability-Efforts-with-a-Proof-of-Concept-for-a-New-Community-Microgrid/default.aspx City of Palo Alto Page 34 specific questions related to GHG emissions and including sustainability questions in the Capital Improvement Project process. For the City to continue progress towards S/CAP Framework goals and targets, the 2018 – 2020 SIP goals, and sustainability goals in the 2030 Comprehensive Plan Implementation Plan, a 2020 S/CAP Update is necessary to further study the highest impact actions we can take to reach our goals and targets. The 2020 S/CAP Update will include key actions in the following areas: Energy, Mobility, Electric Vehicles, Water, Climate Adaptation and Sea Level Rise, Natural Environment, and Zero Waste. We presented a Planning for Sea Level Rise Policy to Council that will provide a roadmap for creating a more comprehensive Sea Level Rise Adaptation Plan. The Plan will be incorporated into the 2020 S/CAP Update. Engagement around the 2020 S/CAP Update will include focused engagement in three areas: 1. Electric Vehicles. Transportation is currently a Council Priority and road transportation is Palo Alto’s largest remaining source of greenhouse gas emissions (approximately 94 percent). 2. Sea Level Rise. This is a complicated issue that requires a lot of education and is directly tied to climate change. 3. Community Action. Many Palo Altans have expressed a desire to get involved but don’t know where to start. Staff will provide tangible, practical actions residents can take to reduce their carbon footprint. Staff will also establish a Community Advisory Committee as a way for residents and advocates to provide input on the 2020 S/CAP Update and related work. Resource Impacts Initiatives are across departments and funds. Some are funded in current budgets, others will be submitted as part of the FY20 Proposed Budget, while some will need to be prioritized in light of competing priorities. Policy Implications The Earth Day Report aligns with the 2019 Climate/Sustainability and Climate Action Plan Council Priority. Environmental Review Acceptance and discussion of this Earth Day report from Council does not meet the definition of a “project” under the California Environmental Quality Act and therefore no environmental review is required. Attachments: • Attachment A - 2018 – 2020 Sustainability Implementation Plan 2018 Snapshot • Attachment B - Palo Alto Community and City Municipal Operations GHG Emissions • Attachment C - City Municipal Operations GHG Emissions Attachment A: 2018 – 2020 Sustainability Implementation Plan 2018 Snapshot 2018-2020 Sustainability Implementation Plan: 2018 Snapshot ENERGY GOALS  Drive building efficiency and electrification through voluntary and mandatory programs  Mitigate the impacts of natural gas use through carbon offsets (short term) and electrification (mid-to long-term) KPIs  Building Energy Efficiency Savings FY17 FY18 % Electric Efficiency Savings 0.65% 0.63% % Gas Efficiency Savings 0.81% 0.97%  Avoided Natural Gas Use Due to Electrification Programs 2017 2018 Cumulative Savings (therms) 1,453 4,916 2018 Projects Highlights  Achieved carbon neutrality for the FY 2018 gas supply portfolio  Issued RFP for new energy efficiency programs  Hosted an All-Electric Multifamily (MF) Building open house and a Heat Pump Water Heater workshop  Received grant funding for a MF Gas Furnace to Heat Pump Retrofit pilot  Completed a Thermal Microgrid feasibility assessment study  90% completion of replacement sludge incinerator facility WATER GOALS  Reduce inefficient water consumption  Ensure adequate water supply from sustainable sources  Protect canopy, creeks, groundwater and the bay KPIs 2017 2018  Per Capita Potable Water Use (Gallons/Per Capita/Day) 134 142  % Recycled Water (RW) Use (Volume of RW/RW filter Capacity) 16% 18% 2018 Projects Highlights  Submitted recommendations for the 2019 Green Building Ordinances on gray water and water efficiency  Completed 85% draft Green Stormwater Infrastructure Plan  Completed Recycled Water Phase III Expansion Pipeline Business Plan  Identified water reuse alternatives  In discussion with Santa Clara Valley Water District and City of Mountain View for funding remainder of design and construction of salt removal facilities MOBILITY GOALS  Reduce Single Occupancy Vehicle (SOV) travel  Make it more convenient not to drive KPIs  SOV commute mode share 2015 2016 2017 2018 Drive Alone (Downtown) 57% 56% 53% 49% Transit (Downtown) 18% 18% 20% 27% Rideshare (Downtown) 5% 6% 8% 9%  Transit Ridership (Caltrain) FY2016 FY2017 FY2018 Average Weekday Ridership 9,052 9,072 9,457  Commute Benefits 2016 2017 2018 City Employee Participation 269 288 275 2018 Projects Highlights  Participated in and advocated for regional transit programs  Launched the FTA Mobility on Demand Demonstration project  Increased active transportation mode share for school commutes  Tracked performance of Palo Alto TMA programs  Adopted a Workforce Housing Ordinance ELECTRIC VEHICLE GOALS  Accelerate electric vehicle (EV) penetration  Make “Going EV” more convenient and economical than using fossil fueled vehicles KPIs 2015 2016 2017 2018  EV penetration (Palo Alto) 1,200 2,000 3,100 4,000  GHG emissions avoided (MT CO2e) 2,880 4,800 7,440 9,600 2018 Projects Highlights  Drafted plan to diversify the EV charging network (superchargers, DC fast chargers, curb-side charging pilot)  Provided EV Charger installation rebates to multi-family and non-profit properties  Piloted world’s first full-sized all-electric side-loading refuse truck  Identified City fleet sedans that could be replaced with EVs  Completed a Residential Customer DER Survey, gaining insight into customer preferences and decision-making criteria for EV adoption  Co-sponsored workshops and ride-and-drive events for 400+ customers http://cityofpaloalto.org/sustainabilityplan Last updated 4/4/2019 Attachment B: Palo Alto Community and City Municipal Operations GHG Emissions Page 1 of 2 Attachment B: Palo Alto Community & City Municipal Operations GHG Emissions: Reduction of 55.3% since 2005, 56.5% since 1990 1990**** 2005 2014 2015 2016 2017 2018 Quantity Emissions (MT of CO2e) Quantity Emissions (MT of CO2e) Quantity Emissions (MT of CO2e) Quantity Emissions (MT of CO2e) Quantity Emissions (MT of CO2e) Quantity Emissions (MT of CO2e) Quantity Emissions (MT of CO2e) No t e s Scope 1 Emissions Natural Gas Use (therms) 36,589,986 194,000 31,374,970 166,350 26,103,713 138,402 25,491,698 135,153 27,323,498 144,978 28,413,515 150,592 28,517,510 151,143 1 PaloAltoGreen Gas Offsets (7,832) (58,691) (151,143) 1 Natural Gas Distribution Leakage 4,718 4,718 4,781 4,781 4,781 4,781 4,781 2 Palo Alto Landfill Fugitive Emissions 10,556 5,536 2,585 2,316 1,045 1,020 1,244 3 Wastewater Process Emissions 8,504 8,504 4,616 3,900 2,914 2,567 2,542 4 City of Palo Alto Vehicle Fleet 2,835 2,835 2,523 2,372 2,383 2,296 2,288 5 Scope 2 Emissions -- Actual Total Electric Load (MWh) 996,091 978,561 963,254 945,744 946,525 906,252 Hydro Supply (MWh) 548,760 266,026 256,570 406,975 782,556 374,395 Renewables Supply (MWh) 49,980 172,139 235,491 365,016 533,256 552,674 Brown Power Supply (MWh) 186,000 397,352 158,427 540,370 0 471,193 0 173,753 0 (369,287) 0 (20,817) 6a Palo Alto Green Purchases (MWh) 30,601 -12,201 N/A N/A N/A N/A N/A 7 Scope 2 Emissions -- Weather Adjusted*** Total Electric Load 996,091 978,561 963,254 945,744 946,525 906,252 Hydro Supply (MWh) 514,073 508,660 531,011 531,011 531,011 531,011 Renewables Supply (MWh) 49,980 172,139 235,491 365,016 533,256 552,674 Brown Power Supply (MWh) 186,000 432,038 172,257 292,327 116,552 196,752 78,447 49,718 19,823 (117,742) (46,945) (177,433) (70,744) 6b Palo Alto Green Purchases (MWh) 30,601 -12,201 0 0 0 7 Scope 3 Emissions Commute into, from, and within City 329,005 369,035 326,773 326,923 313,524 313,611 304,019 8 Lifecycle Emissions From Annual Total Waste Placed in Landfills 2,883 2,883 1,919 1,986 1,850 2,213 1,409 9 Landfilled Unrecovered Recyclables 13,650 13,650 8,892 9,910 9,905 11,623 11,315 9 Total Emissions (weather adjusted, biogenic excluded) 752,151 733,567 490,491 487,342 473,549 430,012 327,598 Emissions Reduction since 2005 33.1% 33.6% 35.4% 41.4% 55.3% Emissions Reduction since 1990 34.8% 35.2% 37.0% 42.8% 56.5% Attachment B: Palo Alto Community and City Municipal Operations GHG Emissions Page 2 of 2 Notes: 1 Total Community supply of natural gas use/delivery. Through 2016, adjusted for purchases of carbon offsets through PaloAltoGreen Gas program. Natural gas emissions from 2014 – 2016 were lower than usual due to the impact of the drought and warmer than average winter weather. 2 Leakage from the natural gas distribution system- modeled result, unchanged over the period. 3 Now using 40CFR Part HH methodology, per AB32. Estimates provided in prior reports have been revised to reflect current methodology. 4 Represents N2O emissions from biological treatment process and release of nitrogen. 5 City of Palo Alto Vehicle Fleet emissions are Scope 1 emissions. For more accuracy in reporting, they are separated out from the Scope 3 "Commute into, from, and within City" emissions. 6 a. Represents actual quantity of brown power related emission @ 879 lbs/MWh in 2005 and 2012; not applicable beyond 2012 due to Carbon Neutral electric supply. b. Weather normalized (for hydroelectric generation) quantity of brown power. No GHG emissions in 2017. 7 Emissions saved due to purchase of PaloAltoGreen (PAG) related RECs. PAG related RECs not included in 2013 – 2015 due to Carbon Neutral Plan, and not included in 2016 due to Carbon Neutral electric supply. 8 Road travel estimates are based on emissions modeling, not on actual measurements. The 2018 estimate includes a Palo Alto-specific adjustment for the GHG impact of EVs in Palo Alto. The 2016 estimate is from Placeworks On‐Road Transportation Greenhouse Gas Emissions Inventory Technical Memorandum from February 28, 2017. Study results from Fehr and Peer (03/19/2013) using Valley Transportation Authority regional transportation model based Vehicular Miles Travelled (VMT) and vehicular profiles - does not account for Palo Alto specific parameters related to greater penetration of alternate fuel vehicles, bicycle use, etc. 2012 - 2013 estimates were from a subsequent 2016 Fehr and Peer analysis. 9 Based on most recent EPA WARM methodology, based on characteristics and tons of material landfilled; prior year emissions have been updated using new WARM methodology. * Municipal emissions related to electricity and natural gas consumption included within utility load numbers; fleet vehicle emissions also assumed to be included in community wide commute related emissions estimates made by consultant. ** Table excludes biogenic emissions related to: Landfill gas flaring and WQCP sludge incineration. *** Normalized to account for the vagaries of weather on hydroelectric supplies. No GHG impact starting in 2013 due to Carbon Neutral Plan. Because of the timing of the Earth Day Report, the meter data from renewable power counterparties is not prepared yet, so invoice data is used for some months. The 2015 estimates have been with updated with the most accurate data. **** 1990 emissions data, where unavailable, were assumed to be equal to 2005 values. Attachment C: City Municipal Operations GHG Emissions Page 1 of 4 Attachment C: City Municipal Operations GHG Emissions City municipal operations related emissions drivers and associated emissions are shown below. Table C1: City Operations GHG Emission in 2005 and 2014-2018 (in MT of CO2 equivalent) – Biogenic and Anthropogenic, not normalized for hydro conditions or PAG purchases – 2005 2014 2015 2016 2017 2018 Scope 1 Bio- genic Scope 2 Scope 1 Bio- genic Scope 2 Scope 1 Bio- genic Scope 2 Scope 1 Bio- genic Scope 2 Scope 1 Bio- genic Scope 2 Scope 1 Bio- genic Scope 2 Buildings and Other Facilities 8,723 0 1,819 8,177 0 0 8,702 0 0 8,216 0 0 8,081 0 0 7,726 0 0 Streetlights and Traffic Signals 0 0 689 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Water Delivery Facilities 2 0 67 41 0 0 54 0 0 78 0 0 131 0 0 46 0 0 Wastewater Facilities 8,504 16,689 2,546 4,616 11,385 0 3,900 11,054 0 2,914 11,342 0 2,567 10,587 0 2,542 13,597 0 Vehicle Fleet 2,835 1 0 2,346 0 0 2,372 0 0 2,383 0 0 2,296 0 0 2,288 0 0 Power Generation Facilities 0 0 8,570 23 0 0 173 0 0 54 0 0 0 0 0 0 0 0 Landfill Post- Closure Operations 5,536 4,365 29 2,585 6,843 0 2,353 6,301 0 1,077 5,482 0 1,074 5,517 0 1,256 6,364 0 TOTAL 25,601 21,054 13,720 17,791 18,227 0 17,561 17,355 0 14,726 16,824 0 14,150 16,105 0 13,860 19,961 0 Scope 1 and Scope 2 emissions are non-biogenic emissions that are caused by human activity. Biogenic emissions are assumed to be net carbon neutral and not reported under GHG emission reporting protocols. Scope 2 emissions from electricity were eliminated starting in 2013 by the purchase of Renewable Energy Credits (RECs) under the Carbon Neutral Plan. Table C2 below shows the transformation of the data in Table C1 above by excluding biogenic emissions and shows a 64.8% reduction in Scope 1 and Scope 2 emissions from the 2005 baseline. Attachment C: City Municipal Operations GHG Emissions Page 2 of 4 Table C2: City Operations GHG Emission in 2005 and 2014-2018 (in MT of CO2 equivalent) Excludes Biogenic, not normalized for hydro conditions or PAG purchases GHG Emissions (Scope 1 & 2) 2005 2014 2015 2016 2017 2018 Buildings & Other Facilities 10,542 8,177 8,702 8,216 8,081 7,726 Streetlights & Traffic Signals 689 0 0 0 0 0 Water Delivery Facilities 69 41 54 78 131 46 Wastewater Facilities 11,049 4,616 3,900 2,914 2,567 2,542 Vehicle Fleet 2,835 2,346 2,372 2,383 2,296 2,288 Power Generation Facilities 8,570 23 173 54 0 0 Landfill Post-Closure Operations 5,565 2,585 2,353 1,077 1,074 1,256 TOTAL 39,318 17,787 17,555 14,722 14,148 13,858 Reduction from 2005 Baseline 54.8% 55.4% 62.6% 64.0% 64.8% Table C2 does not include the effects of the purchase of PaloAltoGreen resources and the normalization of the vagaries of hydroelectric supply conditions. Table C3 below does adjust for these two effects and shows a 65.8% reduction in emissions from the 2005 baseline year. Table C3: City Operations GHG Emission in 2005 and 2014-2018 (in MT of CO2 equivalent) Excludes Biogenic, normalized for hydro conditions and PAG purchases GHG Emissions (Scope 1 & 2) 2005 2014 2015 2016 2017 2018 Buildings & Other Facilities 10,698 8,177 8,702 8,216 8,081 7,726 Streetlights & Traffic Signals 748 0 0 0 0 0 Water Delivery Facilities 74 41 54 78 131 46 Wastewater Facilities 11,269 4,616 3,900 2,914 2,567 2,542 Vehicle Fleet 2,835 2,346 2,372 2,383 2,296 2,288 Power Generation Facilities 9,308 23 173 54 0 0 Landfill Post-Closure Operations 5,567 2,585 2,353 1,077 1,074 1,256 TOTAL 40,500 17,787 17,555 14,722 14,148 13,858 Reduction from 2005 Baseline 56.1% 56.7% 63.6% 65.1% 65.8% Attachment C: City Municipal Operations GHG Emissions Page 3 of 4 Figure 1 below graphically illustrates Table C3 and is a reproduction of Figure 8 from the body of the report. Figure 1: City Operations GHG Emissions: 2005 and 2013-2018 (Hydro and PAG-adjusted) Total Emissions Reduced from 40,500 MT in 2005 to 13,858 MT in 2018 The primary drivers for GHG emission reduction performance are: • Building and Other Facilities – Due to enactment of the Carbon Neutral Plan in March 2013, all electricity consumed by the City in 2013 had zero carbon emissions. The City also purchased carbon offsets through PaloAltoGreen Gas (PAGG) to cover 100% of the emissions from natural gas consumption starting in 2017. • Power Generation Facilities – This category accounts for transmission and distribution system losses. The City divested its ownership of the California-Oregon Transmission Project (COTP) transmission line in 2009, resulting in a lower loss allocation to the City. Distribution loss-related emissions also were eliminated in 2013 due to carbon neutral electric supplies. Attachment C: City Municipal Operations GHG Emissions Page 4 of 4 • Landfill Post-Closure Operations – Closure and capping of the landfill in 2012 resulted in less methane production and leakage. With the closure of the landfill, completion of the landfill cap, upgrades to the landfill gas collection system and continued degradation of organic materials buried in the landfill, the City expects landfill-related GHG emissions to continue to trend downwards over the next 30 years. • Streetlights and Traffic Signals – No emissions are reported due to conversions to highly efficient LED streetlights (note, only metered fixtures are shown) and carbon neutral electricity supply starting in 2013. • Vehicle Fleet – Fleet Services reduced consumption of gasoline, diesel, and compressed natural gas (CNG) fuels in 2018. The City’s Fleet Services provides and maintains the lowest emission vehicles available that meet city performance and financial requirements. Fleet services prioritizes zero- or low-GHG emissions vehicles, based on the still limited but expanding catalog of vehicles available from established manufacturers. • Wastewater Facilities – 77 percent emissions reduction from 2005 baseline reflects use of landfill gas for incinerator, optimized use of gas from incinerator tuning, and use of carbon neutral electricity. The decrease from 2016 was due to purchasing additional carbon offsets through PaloAltoGreen Gas (PAGG) for the natural gas used in the incinerator. • Water Delivery Facilities – Energy use for water pumping fluctuates, with a decrease in activity for 2014, 2015, and 2018. CITY OF PALO ALTO OFFICE OF THE CITY CLERK April 15, 2019 The Honorable City Council Attention: Finance Committee Palo Alto, California Approval of Action Minutes for the April 1, 2019 Council Meeting Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS: • Attachment A: 04-01-2019 DRAFT Action Minutes (DOCX) Department Head: Beth Minor, City Clerk Page 2 CITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 6 Special Meeting April 1, 2019 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:05 P.M. Present: Cormack, DuBois, Filseth, Fine, Kniss, Kou, Tanaka arrived at 5:58 P.M. Absent: Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Michelle Flaherty, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Molly Stump, Terence Howzell, and Kiely Nose) Employee Organization: (1) Utilities Management and Professional Association of Palo Alto (UMPAPA); (2) Service Employees International Union (SEIU), Local 521; (3) Police Officers’ Association of Palo Alto (PAPOA); (4) Palo Alto Police Managers’ Association (PMA); (5) International Association of Fire Fighters (IAFF), Local 1319; and (6) Palo Alto Fire Chiefs’ Association (FCA) Authority: Government Code Section 54957.6 (a). MOTION: Council Member Kniss moved, seconded by Vice Mayor Fine to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:09 P.M. Council returned from Closed Session at 6:27 P.M. Mayor Filseth announced no reportable action. Special Orders of the Day 2. Resolution 9824 Entitled, “Resolution of the Council of the City of Palo Alto Expressing Appreciation to Jim Amores Upon his Retirement”. Mayor Filseth read the Resolution into the record. ACTION MINUTES Page 2 of 6 City Council Meeting Action Minutes: 04/01/2019 MOTION: Mayor Filseth moved, seconded by Vice Mayor Fine to adopt a Resolution expressing appreciation to Jim Amores upon his retirement. MOTION PASSED: 7-0 3. Proclamation Honoring National Library Week. Council Member Cormack read the Proclamation into the record. Consent Calendar Council Member Kou registered a no vote on Agenda Item Number 6. Council Member Tanaka registered a no vote on Agenda Item Number 4. MOTION: Vice Mayor Fine moved, seconded by Council Member Kniss to approve Agenda Item Numbers 4-6. 4. Approval of Contract Number C19173514 With SP Plus in an Amount Not-to-Exceed $900,000 for Ambassador and Valet Parking Services in Palo Alto Garages and Surface Lots. 5. Approval of Contract Number C19174153 With Burns & McDonnell Engineering Company, Inc. in an Amount of $633,456 for the Colorado Power Station High Voltage Circuit Breaker Implementation as Part of the Colorado Power Station Equipment Upgrade Capital Project (EL- 19001); Authorization to Negotiate and Execute Related Change Orders in the Amount of $95,018 for a Total Not-to-Exceed Amount of $728,474; and Approval of Budget Amendments in the Electric Fund. 6. Ordinance 5460 Entitled, “Ordinance of the Council of the City of Palo Alto Amending Various Sections of Title 18 of the Palo Alto Municipal Code Related to Residential and Mixed-use Development Standards Including, but not Limited to, Minimum and Maximum Unit Density, Unit Size, Floor Area Ratio, Height, and Open Space, Including Rooftop Gardens; Parking Requirements Including, but not Limited to, Regulations Related to In-lieu Parking for Downtown Commercial Office Uses and Retail Parking for Mixed-use Projects; Exclusively Residential Projects in Certain Commercial Zoning Districts; Ground-floor Retail and Retail Preservation Provisions; the Entitlement Approval Process; and Other Regulations Governing Residential, Multi-family Residential and Commercial Zoning Districts, all to Promote Housing Development Opportunities in These Zoning Districts in Furtherance of Implementation of the Comprehensive Plan. California Environmental Quality Act (CEQA): Determination of Consistency With the ACTION MINUTES Page 3 of 6 City Council Meeting Action Minutes: 04/01/2019 Comprehensive Plan Environmental Impact Report (EIR), Certified and Adopted on November 13, 2017 by Council Resolution Number 9720. The Planning and Transportation Commission Recommended Approval of the Proposed Ordinance on October 10, 2018 (FIRST READINGS: December 3, 2018 and January 28, 2019: PASSED).” MOTION PASSED FOR AGENDA ITEM NUMBER 4: 6-1 Tanaka no MOTION PASSED FOR AGENDA ITEM NUMBER 5: 7-0 MOTION PASSED FOR AGENDA ITEM NUMBER 6: 6-1 Kou no Action Items 7. PUBLIC HEARING/QUASI-JUDICIAL: 3200 El Camino Real [17PLN- 00156]: Consideration of an Applicant’s Request to Adopt an Ordinance Amending the Setback Map to Eliminate the 50-foot Special Setback for the Subject Property Adjacent to Hansen Way; and Consideration of a Request for Approval of an Architectural Review Board Application Allowing the Demolition of the Existing Building and Construction of a new 99-Guestroom Hotel Development. The Request Also Includes a Reduction in Parking to be Off-set by Valet Parking. Environmental Assessment: An Initial Study/Mitigated Negative Declaration was Circulated for Public Comment From December 4, 2018 to January 3, 2019. The Planning and Transportation Commission Recommended Adoption of the Applicant’s Proposed Map Amendment on December 12, 2018. Zoning District: Service Commercial (CS). Public Hearing opened at 7:36 P.M. Public Hearing closed at 7:41 P.M. MOTION: Council Member DuBois moved, seconded by Council Member Kou to: A. Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program as set forth in the Record of Land Use Action; B. Introduce an Ordinance amending the Setback Map to eliminate the special setback for the subject property including recommended restrictions made by the Planning and Transportation Commission; C. Adopt the Record of Land Use Action approving the Architectural Review, based on findings and subject to conditions of approval as recommended by the Architectural Review Board with the added conditions: ACTION MINUTES Page 4 of 6 City Council Meeting Action Minutes: 04/01/2019 i. Standard condition for Transportation Demand Management (TDM) program and reporting; ii. Condition for participation in the Palo Alto Transportation Management Association (TMA); and D. Maintain the right turn lane in an appropriate design as determined by Staff AMENDMENT: Vice Mayor Fine moved seconded by Council Member Kniss to remove Motion Part D. AMENDMENT WITHDRAWN BY THE MAKER MOTION SPLIT FOR THE PURPOSE OF VOTING INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to amend the Motion Part D to state “…capacity in an appropriate design as determined by Staff working with Caltrans.” MOTION TO BE VOTED ON AS WHOLE MOTION AS AMENDED RESTATED: Council Member DuBois moved, seconded by Council Member Kou to: A. Adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program as set forth in the Record of Land Use Action; B. Introduce an Ordinance amending the Setback Map to eliminate the special setback for the subject property including recommended restrictions made by the Planning and Transportation Commission; C. Adopt the Record of Land Use Action approving the Architectural Review, based on findings and subject to conditions of approval as recommended by the Architectural Review Board with the added conditions: i. Standard condition for Transportation Demand Management (TDM) program and reporting; ii. Condition for participation in the Palo Alto Transportation Management Association (TMA); and D. Maintain the right turn capacity in an appropriate design as determined by Staff working with CalTrans. ACTION MINUTES Page 5 of 6 City Council Meeting Action Minutes: 04/01/2019 MOTION AS AMENDED PASSED: 7-0 Council took a break at 8:45 P.M. to 8:57 P.M. 8. Ordinance Amending Section 18.18.120 (Grandfathered Uses and Facilities) of the Palo Alto Municipal Code to Adjust Regulations Pertaining to Noncomplying Facilities. California Environmental Quality Act (CEQA): This Ordinance is Within the Scope of the Comprehensive Plan. Environmental Impact Report (EIR) Certified and Adopted on November 13, 2017 by Council Resolution Number 9720; the Ordinance is Also Exempt From Environmental Review Under CEQA Guidelines Sections 15061(b)(3) and 15305. Public Hearing opened 9:01 P.M. Public Hearing closed at 9:23 P.M. MOTION: Vice Mayor Fine moved, seconded by Council Member Kniss to adopt on first reading an Ordinance amending Section 18.18.120 of the Palo Alto Municipal Code to allow non-complying (grandfathered) facilities in the Commercial Downtown zoning district to convert an existing use to another permitted use, except for a conversion from residential uses to non-residential uses. SUBSTITUTE MOTION: Council Member Kou moved, seconded by Council Member XX to continue this item to a date uncertain and schedule a Closed Session to discuss the implications of this item. SUBSTITUTE MOTION FAILED DUE TO THE LACK OF A SECOND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion “Amend the Ordinance Section 18.18.120 b. 2. F. to state ‘…shall not be converted to a non-residential land use or reduced in gross floor area or number of units.’” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion “Amend the Ordinance Section 18.18.120 b. 2. F to state ‘…shall submit a statement of its position with all claims and all supporting documentary evidence at the time…’” MOTION AS AMENDED RESTATED: Vice Mayor Fine moved, seconded by Council Member Kniss to adopt on first reading an Ordinance amending Section 18.18.120 of the Palo Alto Municipal Code to allow non-complying (grandfathered) facilities in the Commercial Downtown zoning district to ACTION MINUTES Page 6 of 6 City Council Meeting Action Minutes: 04/01/2019 convert an existing use to another permitted use, except for a conversion from residential uses to non-residential uses, including the following changes: A. Amend the Ordinance Section 18.18.120 b. 2. F. to state “…shall not be converted to a non-residential land use or reduced in gross floor area or number of units.” B. Amend the Ordinance Section 18.18.120 b. 2. F to state “…shall submit a statement of its position with all claims and all supporting documentary evidence at the time…” MOTION AS AMENDED PASSED: 6-1 Kou no Adjournment: The meeting was adjourned at 10:12 P.M. City of Palo Alto (ID # 10081) City Council Staff Report Report Type: Consent Calendar Meeting Date: 4/15/2019 City of Palo Alto Page 1 Council Priority: Fiscal Sustainability Summary Title: Approval of Consulting Contract with Professional Meters, Inc. Title: Approval of a Professional Services Agreement With Professional Meters, Inc. in the Amount of $483,722 Over a 12 Month Period to Perform a Comprehensive Utility Meter Field Survey of all Electric, Gas, and Water Meters in the Field, Including $48,372 for Additional Services, for a Total Not- to-Exceed Amount of $532,094; and Approval of Budget Amendments in Electric Fund, Gas Fund and Water Fund From: City Manager Lead Department: Utilities Recommendation Staff recommends that Council: 1. Approve and authorize the City Manager or his designee to execute a Professional Services Agreement (Contract C19172962, Attachment A) with Professional Meters, Inc. (PMI) in a total not-to-exceed amount of $532,094 over a 12-month period for a comprehensive utility meter audit and survey; including $483,722 for Basic Services and $48,372 for Additional Services. 2. Amend the Fiscal Year 2019 Budget Appropriation for the Electric Fund by: a. Increasing the Electric Fund Operating budget by $219,801; and b. Decreasing the Electric Fund Rate Stabilization Reserves by $219,801. 3. Amend the Fiscal Year 2019 Budget Appropriation for the Gas Fund by: a. Increasing the Gas Fund Operating budget by $170,348; and b. Decreasing the Gas Fund Rate Stabilization Reserves by $170,348. 4. Amend the Fiscal Year 2019 Budget Appropriation for the Water Fund by: a. Increasing the Water Fund Operating budget by $141,945; and City of Palo Alto Page 2 b. Decreasing the Water Fund Rate Stabilization Reserves by $141,945. Executive Summary The City of Palo Alto Utilities (CPAU) is preparing for the implementation of new business information systems including new Utility Billing software / Customer Information System (CIS) and a new Smart Grid program utilizing Advanced Metering Infrastructure (AMI). In addition, there are other citywide ancillary systems including Business Intelligence (BI) reporting, Geospatial Information Systems (GIS), and the utility customer portal for residential and commercial account-holders. All these systems require specific customer meter information. Prior to implementing these new systems, CPAU intends to conduct a field inspection survey of approximately 75,000 electric, gas and water meters to validate and ensure accurate meter data in these systems. It is industry standard to conduct a comprehensive field audit prior to a CIS and AMI deployment in order to eliminate a lot of the risk and extra cost overruns. Staff will be better prepared in ordering the correct types of meters and remedying field conditions (i.e. pipe condition, meter box, meter lid) prior to meter and register exchanges. The integrity and validity of meter information in the CIS system is critical because it is the system of record for other applications (i.e. AMI, GIS, business reporting) and directly affects the meter reading and billing of customers. Although field inspections occur on an ongoing basis, they only encompass a small number of meters, this will be the first complete residential and commercial field audit. A condensed version of the proposed sequencing and timeline for implementing the data cleansing, the CIS implementation, and the Advance Meter projects is shown below: A more detailed schedule was presented and approved by Council on November 19, 2018 (Staff Report 9780). City of Palo Alto Page 3 Background Two types of data exist in the CIS system: master data (i.e. meter specific information such as meter serial number, meter manufacturer, meter model and meter size, meter location; and customer specific information such as customer name, address/telephone number, account number) and transactional data (i.e. calculated quantities such as the customer invoice and payment history). Even though much of the data in the CIS system is automated and logically configured, a large quantity must still be entered manually by customer service representatives, billing specialists or metering technicians, which could introduce erroneous data through incorrect entries or typos. In addition, there is some erroneous data in the CIS system due to data migration from legacy systems. The meter data that will be surveyed and cleansed as part of this project is considered as master data. Data cleansing, or data cleaning, is the process of detecting and correcting corrupt or inaccurate records from a record set, table, or database and refers to identifying incomplete, incorrect, inaccurate or irrelevant parts of the data and then replacing, modifying, or deleting the dirty or invalid data. To properly “cleanse” the Utilities data, CPAU must conduct a visual inspection of each meter, and in turn update, validate, and reconcile all meter (device) related and customer-related information prior to data migration to new systems. To support these efforts, CPAU solicited proposals from Utility industry vendors and contractors having extensive experience and success in the design and completion of field survey projects for electric, natural gas, and water meters. The meter field survey will also address some of the findings and recommendations in prior City Auditor performance audits. For instance, report findings (Utility Meter Audit: Procurement, Inventory, and Retirement, March 2015 and Accuracy of Water Meter Billing Audit, August 2017) that “The Utilities Department has incomplete, incorrect, and inconsistent meter records, which causes data reliability concerns and increases the risk for incorrect customer billing” and “CPAU has not adequately prevented, detected, nor corrected water meter billing errors.” While the percentage of errors reported in both audits were relatively low, discrepancies in the type of meters in the field compared to what is registered in the utility CIS system (i.e. meter size, meter serial number, meter billing multiplier, and billing rate) could translate to an inaccurate meter inventory as well as errors in utility billing. Staff believes conducting a comprehensive field audit and verification will improve the accuracy of the master and billing data currently in the CIS system and enable us to correct any erroneous meter data prior to data migration to the new CIS system. The integrity and validity of information in the CIS system is critical because it is the system of record for other applications (i.e. AMI, GIS, business reporting). Discussion The scope of this project requires a PMI representative to physically audit and survey nearly 75,000 electric, gas and water meters and more than 30,000 premise locations throughout the City of Palo Alto Page 4 City of Palo Alto. Additionally, PMI will perform minor clean out of meter boxes and spend some additional time locating hard to find meter locations. PMI will take audit photos, and record standard GPS coordinates. Each individual electric, gas and water survey will be electronically data collected with photographs and notes and tracked through their work order management system. PMI will be tasked to verify nine (9) device fields currently in the CIS system, including address and supplement (Unit/Apartment/Suite), meter serial number, meter model and size, meter location, meter billing multiplier. In addition, PMI will be tasked to verify twenty-five (25) additional meter related fields that are not currently in the CIS system, but which will be required for the new planned CIS and AMI systems including meter GPS coordinates, meter tamper seals, as well as a condition assessment of the existing meters and meter pits. Finally, PMI will also be tasked to collect digital photographs of every electric, gas and water meter in the field. In turn, staff will use the information collected by PMI to make the necessary corrections in the CIS system and quickly address and remedy any billing errors. Based on previous field surveys and audits, staff anticipates that PMI might discover a few meters in the field that were not listed in the CIS system but should also be audited and is requesting contingency funding for this unforeseen additional work. The following table is a summary of the proposal process: Proposal Description / Number Utility Meter Field Audit -RFP 172962 Proposed Length of Project 9 months Number of Proposals Mailed to Contractors 17 Number of Proposals Mailed to Builder’s Exchanges 1 Total Days to Respond to Proposal 21 Pre-Proposal Meeting Yes, September 25, 2018 Number of Company Attendees at Pre-Proposal Meeting 10 City of Palo Alto Page 5 Number of Proposals Received 3 Proposal Price Range $483,722 - $781,089 Staff received and evaluated three proposals for the project. PMI was declared the lowest responsible proposer with a proposal amount of $483,722. The contingency amount of $48,372, which equals 10% of the total contract is requested for additional unforeseen work that may develop during the project. Staff checked references supplied by the contractor for previous work performed and found all to be satisfactory. Resource Impact Budget Amendments in the Electric Fund, Gas Fund and Water Fund are recommended in Fiscal Year 2019 for a total not-to-exceed amount of $532,094 over a 12-month period for this contract. Electric Operating budget, Gas Operating budget and Water Operating budget are recommended to increase $219,801, $170,348 and $141,945 respectively, offset with a reduction to the Rate Stabilization Reserves in each fund. Policy Impacts This recommendation sets no new Council policy and is consistent with the Council-approved Utilities Strategic Plan. Environmental Review Approval of the PMI Contract does not require review under the California Environmental Quality Act (“CEQA”) because feasibility and planning studies are exempt under CEQA Guidelines Section 15262. Attachments: • FINAL - Contract C19172962 Professional Meters Inc_ Professional Services Rev. April 27, 2018 1 CITY OF PALO ALTO CONTRACT NO. C19172962 AGREEMENT BETWEEN THE CITY OF PALO ALTO AND PROFESSIONAL METERS INCORPORATED FOR PROFESSIONAL SERVICES This Agreement is entered into on this 15th day of April, 2019, (“Agreement”) by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and PROFESSIONAL METERS INC, a Illinois corporation, located at 3605 N. State Route 47, Suite E, Morris, IL 60450 ("CONSULTANT"). RECITALS The following recitals are a substantive portion of this Agreement. A. CITY intends to implement new information technology (IT) systems, including a new Smart Grid program utilizing Advanced Metering Infrastructure (AMI) and Customer Information System (CIS) (“Project”) and desires to engage a consultant to complete the Utilities Field Meter Survey project (data cleansing) in connection with the Project (“Services”). B. CONSULTANT has represented that it has the necessary professional expertise, qualifications, and capability, and all required licenses and/or certifications to provide the Services. C. CITY in reliance on these representations desires to engage CONSULTANT to provide the Services as more fully described in Exhibit “A”, attached to and made a part of this Agreement. NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, in this Agreement, the parties agree: AGREEMENT SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described at Exhibit “A” in accordance with the terms and conditions contained in this Agreement. The performance of all Services shall be to the reasonable satisfaction of CITY. SECTION 2. TERM. The term of this Agreement shall be from the date of its full execution through May 21, 2020 unless terminated earlier pursuant to Section 19 of this Agreement. SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of Services under this Agreement. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit “B”, attached to and made a part of this Agreement. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 2 prompt and timely manner based upon the circumstances and direction communicated to the CONSULTANT. CITY’s agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT. SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Exhibit “A” (“Basic Services”), and reimbursable expenses, shall not exceed Four Hundred Eighty-Three Thousand Seven Hundred Twenty-Two Dollars ($483,722.00). CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this amount. In the event Additional Services are authorized, the total compensation for Basic Services, Additional Services and reimbursable expenses shall not exceed Five Hundred Thirty-Two Thousand Ninety-Four Dollars ($532,094.00). The applicable rates and schedule of payment are set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE,” which is attached to and made a part of this Agreement. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to the CITY. Additional Services, if any, shall be authorized in accordance with and subject to the provisions of Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed without the prior written authorization of CITY. Additional Services shall mean any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit “A”. SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly invoices to the CITY describing the services performed and the applicable charges (including an identification of personnel who performed the services, hours worked, hourly rates, and reimbursable expenses), based upon the CONSULTANT’s billing rates (set forth in Exhibit “C- 1”). If applicable, the invoice shall also describe the percentage of completion of each task. The information in CONSULTANT’s payment requests shall be subject to verification by CITY. CONSULTANT shall send all invoices to the City’s project manager at the address specified in Section 13 below. The City will generally process and pay invoices within thirty (30) days of receipt. SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All of the Services shall be performed by CONSULTANT or under CONSULTANT’s supervision. CONSULTANT represents that it possesses the professional and technical personnel necessary to perform the Services required by this Agreement and that the personnel have sufficient skill and experience to perform the Services assigned to them. CONSULTANT represents that it, its employees and subconsultants, if permitted, have and shall maintain during the term of this Agreement all licenses, permits, qualifications, insurance and approvals of whatever nature that are legally required to perform the Services. All of the services to be furnished by CONSULTANT under this agreement shall meet the professional standard and quality that prevail among professionals in the same discipline and of similar knowledge and skill engaged in related work throughout California under the same or similar circumstances. DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 3 SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner the Project or the performance of the Services or those engaged to perform Services under this Agreement. CONSULTANT shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the Services. SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs, including, but not limited to, increases in the cost of Services, arising from or caused by CONSULTANT’s errors and omissions, including, but not limited to, the costs of corrections such errors and omissions, any change order markup costs, or costs arising from delay caused by the errors and omissions or unreasonable delay in correcting the errors and omissions. SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works project, CONSULTANT shall submit estimates of probable construction costs at each phase of design submittal. If the total estimated construction cost at any submittal exceeds ten percent (10%) of CITY’s stated construction budget, CONSULTANT shall make recommendations to CITY for aligning the PROJECT design with the budget, incorporate CITY approved recommendations, and revise the design to meet the Project budget, at no additional cost to CITY. SECTION 10. INDEPENDENT CONTRACTOR. It is understood and agreed that in performing the Services under this Agreement CONSULTANT, and any person employed by or contracted with CONSULTANT to furnish labor and/or materials under this Agreement, shall act as and be an independent contractor and not an agent or employee of CITY. SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or transfer any interest in this Agreement nor the performance of any of CONSULTANT’s obligations hereunder without the prior written consent of the city manager. Consent to one assignment will not be deemed to be consent to any subsequent assignment. Any assignment made without the approval of the city manager will be void. SECTION 12. SUBCONTRACTING. Option A: No Subcontractor: CONSULTANT shall not subcontract any portion of the work to be performed under this Agreement without the prior written authorization of the city manager or designee. Option B: Subcontracts Authorized: Notwithstanding Section 11 above, CITY agrees that subconsultants may be used to complete the Services. The subconsultants authorized by CITY to perform work on this Project are: CONSULTANT shall be responsible for directing the work of any subconsultants and for any compensation due to subconsultants. CITY assumes no responsibility whatsoever concerning compensation. CONSULTANT shall be fully responsible to CITY for all acts and omissions of a DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 4 subconsultant. CONSULTANT shall change or add subconsultants only with the prior approval of the city manager or his designee. SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign Joe Jurasits as the project manager to have supervisory responsibility for the performance, progress, and execution of the Services and to represent CONSULTANT during the day-to-day work on the Project. If circumstances cause the substitution of the project director, project coordinator, or any other key personnel for any reason, the appointment of a substitute project director and the assignment of any key new or replacement personnel will be subject to the prior written approval of the CITY’s project manager. CONSULTANT, at CITY’s request, shall promptly remove personnel who CITY finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property. CITY’s project manager is Taha Fattah, Utilities Department, Administation Division, 250 Hamilton Avenue Palo Alto, CA 94303, Telephone:650-329-2695, email: Taha.Fattah@CityofPaloAlto.org. The project manager will be CONSULTANT’s point of contact with respect to performance, progress and execution of the Services. CITY may designate an alternate project manager from time to time. SECTION 14. OWNERSHIP OF MATERIALS. Upon delivery, all work product, including without limitation, all writings, drawings, plans, reports, specifications, calculations, documents, other materials and copyright interests developed under this Agreement shall be and remain the exclusive property of CITY without restriction or limitation upon their use. CONSULTANT agrees that all copyrights which arise from creation of the work pursuant to this Agreement shall be vested in CITY, and CONSULTANT waives and relinquishes all claims to copyright or other intellectual property rights in favor of the CITY. Neither CONSULTANT nor its contractors, if any, shall make any of such materials available to any individual or organization without the prior written approval of the City Manager or designee. CONSULTANT makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work. SECTION 15. AUDITS. CONSULTANT will permit CITY to audit, at any reasonable time during the term of this Agreement and for three (3) years thereafter, CONSULTANT’s records pertaining to matters covered by this Agreement. CONSULTANT further agrees to maintain and retain such records for at least three (3) years after the expiration or earlier termination of this Agreement. SECTION 16. INDEMNITY. [Option A applies to the following design professionals pursuant to Civil Code Section 2782.8: architects; landscape architects; registered professional engineers and licensed professional land surveyors.] 16.1. To the fullest extent permitted by law, CONSULTANT shall protect, indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an “Indemnified Party”) from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorneys fees, experts DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 5 fees, court costs and disbursements (“Claims”) that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. [Option B applies to any consultant who does not qualify as a design professional as defined in Civil Code Section 2782.8.] 16.1. To the fullest extent permitted by law, CONSULTANT shall protect, indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an “Indemnified Party”) from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorneys fees, experts fees, court costs and disbursements (“Claims”) resulting from, arising out of or in any manner related to performance or nonperformance by CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. 16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to require CONSULTANT to indemnify an Indemnified Party from Claims arising from the active negligence, sole negligence or willful misconduct of an Indemnified Party. 16.3. The acceptance of CONSULTANT’s services and duties by CITY shall not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall survive the expiration or early termination of this Agreement. SECTION 17. WAIVERS. The waiver by either party of any breach or violation of any covenant, term, condition or provision of this Agreement, or of the provisions of any ordinance or law, will not be deemed to be a waiver of any other term, covenant, condition, provisions, ordinance or law, or of any subsequent breach or violation of the same or of any other term, covenant, condition, provision, ordinance or law. SECTION 18. INSURANCE. 18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit "D". CONSULTANT and its contractors, if any, shall obtain a policy endorsement naming CITY as an additional insured under any general liability or automobile policy or policies. 18.2. All insurance coverage required hereunder shall be provided through carriers with AM Best’s Key Rating Guide ratings of A-:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming CITY as an additional insured under such policies as required above. 18.3. Certificates evidencing such insurance shall be filed with CITY concurrently with the execution of this Agreement. The certificates will be subject to the DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 6 approval of CITY’s Risk Manager and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Purchasing Manager thirty (30) days' prior written notice of the cancellation or modification. If the insurer cancels or modifies the insurance and provides less than thirty (30) days’ notice to CONSULTANT, CONSULTANT shall provide the Purchasing Manager written notice of the cancellation or modification within two (2) business days of the CONSULTANT’s receipt of such notice. CONSULTANT shall be responsible for ensuring that current certificates evidencing the insurance are provided to CITY’s Chief Procurement Officer during the entire term of this Agreement. 18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT's liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including such damage, injury, or loss arising after the Agreement is terminated or the term has expired. SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES. 19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. Upon receipt of such notice, CONSULTANT will immediately discontinue its performance of the Services. 19.2. CONSULTANT may terminate this Agreement or suspend its performance of the Services by giving thirty (30) days prior written notice thereof to CITY, but only in the event of a substantial failure of performance by CITY. 19.3. Upon such suspension or termination, CONSULTANT shall deliver to the City Manager immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by CONSULTANT or its contractors, if any, or given to CONSULTANT or its contractors, if any, in connection with this Agreement. Such materials will become the property of CITY. 19.4. Upon such suspension or termination by CITY, CONSULTANT will be paid for the Services rendered or materials delivered to CITY in accordance with the scope of services on or before the effective date (i.e., 10 days after giving notice) of suspension or termination; provided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT’s services which are of direct and immediate benefit to CITY as such determination may be made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 19.4, 20, and 25. 19.5. No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement. DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 7 SECTION 20. NOTICES. All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: To CITY: Office of the City Clerk City of Palo Alto Post Office Box 10250 Palo Alto, CA 94303 With a copy to the Purchasing Manager To CONSULTANT: Attention of the project director at the address of CONSULTANT recited above SECTION 21. CONFLICT OF INTEREST. 21.1. In accepting this Agreement, CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services. 21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subconsultants, contractors or persons having such an interest. CONSULTANT certifies that no person who has or will have any financial interest under this Agreement is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California. 21.3. If the Project Manager determines that CONSULTANT is a “Consultant” as that term is defined by the Regulations of the Fair Political Practices Commission, CONSULTANT shall be required and agrees to file the appropriate financial disclosure documents required by the Palo Alto Municipal Code and the Political Reform Act. SECTION 22. NONDISCRIMINATION. As set forth in Palo Alto Municipal Code section 2.30.510, CONSULTANT certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to that person’s race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. CONSULTANT acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY’s Environmentally Preferred Purchasing policies which are available at CITY’s Purchasing Department, DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 8 incorporated by reference and may be amended from time to time. CONSULTANT shall comply with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste Program. Zero Waste best practices include first minimizing and reducing waste; second, reusing waste and third, recycling or composting waste. In particular, CONSULTANT shall comply with the following zero waste requirements: (a) All printed materials provided by CCONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double-sided and printed on a minimum of 30% or greater post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post- consumer material and printed with vegetable based inks. (b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Division’s office. (c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY, for reuse or recycling. CONSULTANT shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed. SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE. CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as it may be amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code section 4.62.060. SECTION 25. NON-APPROPRIATION 25.1. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement. SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS 26.1 This Project is not subject to prevailing wages. CONSULTANT is not required to pay prevailing wages in the performance and implementation of the Project in accordance with SB 7 if the contract is not a public works contract, if the contract does not DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 9 include a public works construction project of more than $25,000, or the contract does not include a public works alteration, demolition, repair, or maintenance (collectively, ‘improvement’) project of more than $15,000. OR 26.1 CONSULTANT is required to pay general prevailing wages as defined in Subchapter 3, Title 8 of the California Code of Regulations and Section 16000 et seq. and Section 1773.1 of the California Labor Code. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of worker needed to execute the contract for this Project from the Director of the Department of Industrial Relations (“DIR”). Copies of these rates may be obtained at the Purchasing Division’s office of the City of Palo Alto. CONSULTANT shall provide a copy of prevailing wage rates to any staff or subcontractor hired, and shall pay the adopted prevailing wage rates as a minimum. CONSULTANT shall comply with the provisions of all sections, including, but not limited to, Sections 1775, 1776, 1777.5, 1782, 1810, and 1813, of the Labor Code pertaining to prevailing wages. 26.2 CONSULTANT shall comply with the requirements of Exhibit “E” for any contract for public works construction, alteration, demolition, repair or maintenance. SECTION 27. MISCELLANEOUS PROVISIONS. 27.1. This Agreement will be governed by the laws of the State of California. 27.2. In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Santa Clara, State of California. 27.3. The prevailing party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys' fees expended in connection with that action. The prevailing party shall be entitled to recover an amount equal to the fair market value of legal services provided by attorneys employed by it as well as any attorneys’ fees paid to third parties. 27.4. This document represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations, and contracts, either written or oral. This document may be amended only by a written instrument, which is signed by the parties. 27.5. The covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators, assignees, and consultants of the parties. 27.6. If a court of competent jurisdiction finds or rules that any provision of this Agreement or any amendment thereto is void or unenforceable, the unaffected provisions of this DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 10 Agreement and any amendments thereto will remain in full force and effect. 27.7. All exhibits referred to in this Agreement and any addenda, appendices, attachments, and schedules to this Agreement which, from time to time, may be referred to in any duly executed amendment hereto are by such reference incorporated in this Agreement and will be deemed to be a part of this Agreement. 27.8 In the event of a conflict between the terms of this Agreement and the exhibits hereto or CONSULTANT’s proposal (if any), the Agreement shall control. In the case of any conflict between the exhibits hereto and CONSULTANT’s proposal, the exhibits shall control. 27.9 If, pursuant to this contract with CONSULTANT, CITY shares with CONSULTANT personal information as defined in California Civil Code section 1798.81.5(d) about a California resident (“Personal Information”), CONSULTANT shall maintain reasonable and appropriate security procedures to protect that Personal Information, and shall inform City immediately upon learning that there has been a breach in the security of the system or in the security of the Personal Information. CONSULTANT shall not use Personal Information for direct marketing purposes without City’s express written consent. 27.10 All unchecked boxes do not apply to this Agreement. 27.11 The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities. 27.12 This Agreement may be signed in multiple counterparts, which shall, when executed by all the parties, constitute a single binding agreement. DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 11 CONTRACT No. S19172962 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement on the date first above written. CITY OF PALO ALTO ____________________________ City Manager or designee APPROVED AS TO FORM: __________________________ City Attorney or designee PROFESSIONAL METERS, INC. Officer 1 By: Name: Title: Attachments: EXHIBIT “A”: SCOPE OF SERVICES EXHIBIT “B”: SCHEDULE OF PERFORMANCE EXHIBIT “C”: COMPENSATION EXHIBIT “C-1”: SCHEDULE OF RATES EXHIBIT “D”: INSURANCE REQUIREMENTS EXHIBIT “E”: INFORMATION PRIVACY POLICY EXHIBIT “F” SaaS SECURITY AND PRIVACY TERMS AND CONDITIONS DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Vice President John Cummings DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Attachment A -Proposer Information continued ... 1. If Proposer is INDIVIDUAL, sign here Date: -----------Signature Name and Title (type or print) 2. If Proposer is PARTNERSHIP or JOINT VENTURE; at least two (2) Partners shall sign here: Partnership or Joint Venture Name (type or print) Date: _____ _ Member of the Partnership or Joint Venture signature Date: ------Member of the Partnership or Joint Venture signature 3. If Proposer is a CORPORATION or LLC, the duly authorized officer(s) shall sign as follows: ed certify that he/she is respectively: John Cummings Vice President Name Title Corp./LLC Contract Signature Method: Authorization to sign contracts and other documents on behalf of the corporation must be indicated by selecting one of the following methods: D Method 1 (Two Specified Officers). Authorization may be shown by two officers, one from each of the following groups, signing the instrument. (Corp. Code §§313; 5214.) Group A (i) Chairman of the Board (ii) President (iii) Any Vice-President Email: -------------- Group B (i) Secretary or Assistant Secretary (ii) Chief Financial Officer (iii) Any Assistant Treasurer Email: -------------- D Method 2 (Certified Board Authorization). Authorization may be shown by providing the City a copy of the corporation's bylaws, board of directors meeting minutes, or any resolution of corporation's board authorizing the person signing the instrument to execute instruments of the type iri question, and certified by the Secretary or Asst. Secretary of the corporation to be a true copy. (Corp. Code §§314; 5215.) 0 Method 3 (Notarized Officer Signature). Authorization may be shown by the signature of either the corporation's president, vice president, secretary, or assistant secretary accompanied by a notary acknowledgment in the form prescribed by Civil Code §1189. (Civil Code §1190.) Of the corporation named below; that they are designated to sign the Proposal Cost Form by resolution (attach a certified copy, with corporate seal, if applicable, notarized as to its authenticity or Secretary's certificate of authorization) for and on behalf of the below named CORPORATION, and that they are authorized to execute same for and on behalf of said CORPORATION. Professional Meters, Inc. Corporation Name (type or print) By:~~~~-kµ~~~:::.._ ____ Date: 10/08/2018 J Title: ------------------- City of Palo Alto -RFP __ 2 DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of OttOf~ Illinois County of _G_r_u_nd_y;.__ _______ _ On 10/08/2018 Date Here Insert Name and Title of the Officer personally appeared __ J_o_h_n_C_u_m_m_i_n_g_s,_V_i_c_e_P_r_e_si_d_e_n_t _______________ _ Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity _uµon behalf of which the person(s) acted, executed the instrument. Place Notary Sea/ Above I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. -------------------------------oPTIONAL------------------------------- Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date: _______ _ Number of Pages: Signer(s) Other Than Named Above: ____________ _ Capacity(ies) Claimed by Signer(s) Signer's Name: ___________ _ Signer's Name: ____________ _ D Corporate Officer -Title(s): ______ _ D Corporate Officer -Title(s): ______ _ D Partner -D Limited D General D Partner -D Limited D General D Individual D Attorney in Fact . D Individual D Attorney in Fact D Trustee D Guc;irdian or Conservator D Trustee D Guardian or Conservator D Other: _____________ _ D Other: ____________ _ Signer Is Representing: ------'-------Signer Is Representing: ________ _ ©2014 National Notary Association· www.NationalNotary.org • 1-800-US NOTARY (1-800-876-6827) Item #5907 . \ ' ~ l . ' Professional Services Rev. April 27, 2018 12 EXHIBIT “A” SCOPE OF SERVICES Background: The purpose of this project is to perform a visual survey of all electric, natural gas, and water meters installed in the field in order for the utility to correct any meter or billing discrepancies ahead of the upcoming utility Customer Information System (CIS) upgrade, the implementation of a CITY wide smart grid, and subsequent rollout of advanced AMI/smart meters. In addition to the AMI and CIS systems, there are other CITY-wide, ancillary systems including Business Intelligence (BI), Geospatial Information Systems (GIS), and the online customer portal for residential and commercial account-holders which require specific meter information. It is for this reason that the field audit shall include CIS as well as non-CIS meter verifications. Scope:  The CONSULTANT shall conduct a visual inspection and field verification of existing utility meters at 30,832 premises. This shall include approximately 30,214 electric meters, 24,160 natural gas meters, and 20,741 water meters located at single and multi- family residential dwellings, commercial and industrial facilities, and CITY facilities (including CITY buildings, parks, and parking lots).  Residential and commercial meters are located on the outside of buildings and structures, inside of buildings and structures including basements, and in exterior pits and vaults.  During the audit, the CONSULTANT shall verify eight (10) CIS related data fields and twenty three (21) non-CIS related data fields, as listed below in Table 1: CIS Meter Inventory Fields for Audit and in Table 2: Non-CIS Meter Inventory Fields for Audit. All fields must be verified. Table 1: CIS Meter Inventory Fields for Audit Task ID SAP Technical Field Name Field to Survey Priority Electric Gas Water 1 House No. Service Address Number H 30,824 24,160 20,741 2 Street Service Address Street H 30,824 24,160 20,741 3 Supplement Indicator for Unit/Apt number and House Accounts if applicable H 30,824 24,160 20,741 4 Serial number (5 digit PA number) Meter serial number (note: some premises have several meters, thus number of premises does not match number of meter serial numbers) H 30,824 24,160 20,741 5 Device category description Meter size and description H 30,824 24,160 20,741 6 Meter Model Provides the manufacturer Model number H 20,741 7 Register Group Number of registers, number of reading dials/digits (note: on dual register meters, each register meter may have a different number of reading dials) H 30,824 24,160 20,741 DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 13 8 Price Class (Fire Meters, W-3) Service connection size when water meter is attached to a backflow device, a fire riser or the water meter is in a closet. Primarily at all commercial premises on all meters 3" or greater in size. H 655 9 Device Location ID Provides information as to where on the property a meter is installed H 30,824 24,160 20,741 10 Register Factor Meter Billing Multiplier (typically written on the face of the electric meter) for electric meters with meter form 3S, 5S, and 9S H 1,156 Table 2: Non-CIS Meter Inventory Fields for Audit Task ID SAP Technical Field Name Field to Survey Priority Electric Gas Water 1 N/A Photo of meter, with latitude and longitude location coordinates. Photo should clearly display meter serial number. M 30,824 24,160 20,741 2 N/A Provide a digital photograph of the meter setting inside the box/vault Photo taken from far enough away to provide context (wall, window, fence, tree, etc.) to assist meter readers or others attempting to determine the location of the meter when on site. M 454 20,741 3 N/A On a scale of 1 to 5 (1 indicating poor condition, 5 indicating good condition), Describe the physical appearance/condition of the meter body and Meter Register/dial M 30,824 24,160 20,741 4 N/A Is there a meter seal on the electric meter? Yes/No M 30,824 5 N/A Is there a demand seal on the demand reset switch? Is the demand seal broken? Yes/No, Yes/No M 1,156 6 N/A What is the main service size (size of breaker) in AMPS? M 30,824 7 N/A What is the service voltage, and phase at the premise? M 30,824 8 N/A Location coordinates (Premise) - Provide Latitude and longitude GPS coordinates @ accuracy of 6” for all premises. CITY will provide a list of all current coordinates. CONSULTANT will be requested to collect the coordinates missing from the CITY provided list (primarily locations such as at the Stanford Shopping Center, Town and Country Village Shopping Center). M 30,824 24,160 20,741 9 N/A Does the premise have photovoltaic/ solar panels lockable disconnect/inverter? Yes/No L 30,824 DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 14 10 N/A Strainer/filter - Does the device include a strainer (water) or a filter (gas)? (only on large meters) L 217 11 N/A Is the meter equipped with a meter test port? (only on large commercial meters) - Yes/No (not all meters have a test port). Nipple with a shut off valve on 3" and above meters L 217 12 N/A What size is the water meter/gas meter box/vault? N-9, PG1730, etc. L 455 20,741 13 N/A What is the condition of the meter box and lid? On a scale of 1(best) to 5 (worst), plus photo M 455 20,741 14 N/A Is the water meter box deep enough to fit a water AMI radio? - Yes/No M 20,741 15 N/A If there is a water backflow assembly on premise, what is the certification date and serial number displayed on the tag? L 4,005 16 N/A Is a meter Bypass present? Is the bypass in the open or closed position? Is there a lock on the meter bypass? Verify if a meter bypass switch exists, and verify M 24,160 20,741 For water: open/closed position; verify if switch is operable; verify if switch has a lock. Verify the size of the bypass (1”, 2” or 3”) For Gas: Is the bypass locked down (with a CITY Corbin lock)? Is the bypass a “T” or a physical bypass? 17 N/A Are there tamper seals on the gas meter index? Yes/No M 24,160 18 N/A Is the meter socket A base type, K base type, or ringless meter socket with a lever arm bypass M 30,824 19 N/A Is meter part of a manifold or meter bank? L 30,824 24,160 20,741 20 N/A If the meter is located outside, is the meter recessed in the wall? Is the meter installed in a tight "dog house"? M 30,824 24,160 21 N/A Is there a 3.0 LF clearance in front of the meter? - A 3 linear foot clearance is required in front of the electric meter panel or gas meter. M 30,824 24,160  The CONSULTANT shall not be required to access any high voltage instrumentation including CTs, PTs or fuses.  The meter audit shall be conducted on a meter reading route by route basis. One option is to have the CONSULTANT begin the audit of Meters on a route prior to the meter reader reading the route so that if there are any follow up visits required, the CONSULTANT DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 15 can coordinate with the Meter Reading group to visit the location when the meter is scheduled to be read for monthly billing.  The CITY can assist with scheduling appointments for the CONSULTANT for specific sites where the CITY is aware that access to the site is restricted or requires prior arrangements.  The CONSULTANT shall not be required to operate any switches or valves to complete any of the project tasks.  For non-CIS meter inventory fields, data collected as part of the condition assessment shall be outlined by the CITY and an agreed upon grading scale will be determined before field audit is performed.  Unless otherwise specified, all labor, tools/material/equipment and transportation needed to access the meters included in the scope of work shall be provided by the CONSULTANT (i.e. manhole hooks, trowels, pumps to empty boxes that may be filled with ground water, etc.).  CITY shall assign a project manager to participate in deliverable review and sign-off with the CONSULTANT’s project manager, as well as to review open issues and remove barriers to progress.  CITY shall provide limited access to key resources that will be required, including meter readers and meter technicians.  CITY shall provide files containing as much of the available data above as possible to the CONSULTANT. Current data should be utilized by the CONSULTANT as a baseline, and modified data should only be identified, captured and stored for upload only if found to differ from the baseline. This will facilitate the re-populating of the current fields of information in existing databases.  All data, both current and future requirements, must be capable of being grouped by meter, by account, and by physical building address.  CONSULTANT shall not have direct access to the CITY CIS system or meter inventory.  CITY will upload the corrected data into the appropriate current tables and fields of the CITY’s designated IT systems, and upload the new, non-SAP meter and account data, meter location coordinates, and meter photographs into a separate repository. Project Tasks: Task 1. Project Initiation – CONSULTANT shall take on overall project management role/responsibilities, which shall include the following tasks:  CONSULTANT shall provide a project plan, project schedule and methodology that ensure project completion in time.  CONSULTANT shall provide a master resource plan, including description of how each internal (CITY staff and others) and external resource (CONSULTANT) will be incorporated into overall support and implementation of the data cleansing project,  Current data shall be utilized by the CONSULTANT as a baseline, and modified data should only be identified, captured and stored for upload only if found to differ from DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 16 the baseline. This will facilitate the re-populating of the current fields of information in existing databases.  CONSULTANT shall set up the field collection tool and data repository to capture field and account data from the field meter survey, identify and store the corrections to that data (if errors or discrepancies are identified). CITY shall upload the corrected data into the appropriate current tables and fields of the CITY’s designated IT systems, and upload the new, non-SAP meter and account data into a separate report.  CONSULTANT shall finalize the data transfer protocols between the CITY and CONSULTANT.  CONSULTANT shall test the upload of relevant information from CITY’s CIS for verification in the field.  CONSULTANT shall set up a database for the field survey data.  CONSULTANT shall respond to ad hoc information requests from the CITY Project Manager. Deliverables: Deliver project plan, set up the field collection tool and data repository. Task 2. Project Implementation - Perform a physical service address and inventory survey of every electric, natural gas, and water meter in the CITY’s service territory (not geographic boundaries), encompassing the following:  CONSULTANT shall develop CITY-approved Scopes of Work and/or Job Descriptions for the field technicians required to complete field surveys of the approximately 75,000 Electric, Gas and Water meters within the project timeline.  Training of the CONSULTANT field crew shall be by CONSULTANT Project Manager and CITY staff. Part of this training shall include: o a) a demonstration of an actual field survey, accompanied by CITY staff; o b) a demonstration of actual upload of collected information; o c) training CITY staff to review and upload verified field data into the CIS system; o d) if field verified information is discovered to contain any errors, how to rectify these errors; o e) difficult to access meters (CITY staff will accompany the selected CONSULTANT to provide access to those meter locations with restricted security access); and o f) establish communication protocol.  CONSULTANT shall finalize field crew staging area, vehicles, and attire. Deliverables: Complete field survey Task 3: Project Closure (Weekly status meetings and survey results)  CONSULTANT shall complete a field survey of all electric, gas and water meters deployed in the field. DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 17  CONSULTANT shall provide weekly status reports to the CITY Project Manager. On Tuesday of each week, the selected CONSULTANT will provide the CITY Project Manager, or his/her designee, an electronic report of the number of meters, the current device characteristics of each meter that had been surveyed on the prior work week, and the corrections required for each meter and account. This will provide the CITY Project Manager preliminary information regarding the condition of the meters visited and allow the Customer Service Center to begin making necessary changes to the meter inventory, including possible billing adjustments based on findings.  At the conclusion of the data cleansing project, the CONSULTANT shall provide a complete report showing all meter and account data fields (soft and hard copies for internal distribution) of all meters, accounts and addresses surveyed. The report shall be in Microsoft Excel format. Files containing photos of all of the meters audited during the project shall be saved in jpeg format. The CITY and CONSULTANT will come up with a file naming convention that will make it easier for the CITY to search for a specific meter. One option is to name the picture file using the letter of the utility (E for electric, G for gas, and W for water) followed by the 5 digit CITY assigned serial number of the meter. If multiple photos are taken of the same meter, the file name can also display a number following the serial number. An example could be: E53290-1, 53290-2, 53290-3.  CITY shall continue to have read access to the data portal at no additional cost to CITY for upto one year following project completion.  CONSULTANT shall provide reports to accurately track the progress and quality of survey installations: o Missed read report o Installation report o Upload summary of exceptions o Photo review o Error summary o Incorrect read report o Serial number mismatch Deliverables: Provide weekly status reports; provide final report including all meter records and photos. Additional Services: Any work requested by CITY that is not expressly and directly a part of the scope set forth above is considered “Additional Services”. See Exhibit C-1. DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 18 EXHIBIT “B” SCHEDULE OF PERFORMANCE CONSULTANT shall perform the Services so as to complete each milestone within the number of months specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the project managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed. Milestones Completion From NTP 1. Project Initiation 1 Month 2. Project Implementation 10 Months 3. Project Closure 1 Month DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 19 EXHIBIT “C” COMPENSATION The CITY agrees to compensate the CONSULTANT for professional services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the hourly rate schedule attached as exhibit C-1 up to the not to exceed budget amount for each task set forth below. CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below provided the total compensation for Basic Services, including reimbursable expenses, and the total compensation for Additional Services do not exceed the amounts set forth in Section 4 of this Agreement. BUDGET SCHEDULE NOT TO EXCEED AMOUNT Task 1 $2,000 (Project Initiation) Task 2 $470,441 (Project Implementation) Task 3 $11,281 (Project Closure) Sub-total Basic Services $483,722 Reimbursable Expenses $0 Total Basic Services and Reimbursable expenses $483,722 Additional Services (Not to Exceed) $48,372 Maximum Total Compensation $532,094 REIMBURSABLE EXPENSES The administrative, overhead, secretarial time or secretarial overtime, word processing, photocopying, in-house printing, insurance and other ordinary business expenses are included within the scope of payment for services and are not reimbursable expenses. DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 20 CITY shall reimburse CONSULTANT for the following reimbursable expenses at cost. Expenses for which CONSULTANT shall be reimbursed are: N/A A. Travel outside the San Francisco Bay area, including transportation and meals, will be reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of travel and meal expenses for City of Palo Alto employees. B. Long distance telephone service charges, cellular phone service charges, facsimile transmission and postage charges are reimbursable at actual cost. All requests for payment of expenses shall be accompanied by appropriate backup information. Any expense anticipated to be more than $0 shall be approved in advance by the CITY’s project manager. ADDITIONAL SERVICES The CONSULTANT shall provide additional services only by advanced, written authorization from the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a detailed written proposal including a description of the scope of services, schedule, level of effort, and CONSULTANT’s proposed maximum compensation, including reimbursable expense, for such services based on the rates set forth in Exhibit C-1. The additional services scope, schedule and maximum compensation shall be negotiated and agreed to in writing by the CITY’s Project Manager and CONSULTANT prior to commencement of the services. Payment for additional services is subject to all requirements and restrictions in this Agreement Work required because the following conditions are not satisfied or are exceeded shall be considered as additional services: DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 21 EXHIBIT “C-1” SCHEDULE OF RATES 1. Newly discovered premises not included in original Scope of Work $15.69/Premise 2. Newly discovered meter not included in original Scope of Work $5.00/Meter 3. Access to data portal and field data collection software $750/Month (CITY shall have full access to add to or to modify data in the portal with technical support from the CONSULTANT) 4. Additional technical support including limited programming $250/Hour (CONSULTANT shall modify field collection system/data portal to add/remove data fields as requested by CITY). DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 22 EXHIBIT “D” INSURANCE REQUIREMENTS CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS, AS SPECIFIED, BELOW: REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS EACH OCCURRENCE AGGREGATE YES YES WORKER’S COMPENSATION EMPLOYER’S LIABILITY STATUTORY STATUTORY YES GENERAL LIABILITY, INCLUDING PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL LIABILITY BODILY INJURY PROPERTY DAMAGE BODILY INJURY & PROPERTY DAMAGE COMBINED. $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES AUTOMOBILE LIABILITY, INCLUDING ALL OWNED, HIRED, NON-OWNED BODILY INJURY - EACH PERSON - EACH OCCURRENCE PROPERTY DAMAGE BODILY INJURY AND PROPERTY DAMAGE, COMBINED $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES PROFESSIONAL LIABILITY, INCLUDING, ERRORS AND OMISSIONS, MALPRACTICE (WHEN APPLICABLE), AND NEGLIGENT PERFORMANCE ALL DAMAGES $1,000,000 YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONTRACTOR AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I. INSURANCE COVERAGE MUST INCLUDE: A. A PROVISION FOR A WRITTEN THIRTY (30) DAY ADVANCE NOTICE TO CITY OF CHANGE IN COVERAGE OR OF COVERAGE CANCELLATION; AND B. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONTRACTOR’S AGREEMENT TO INDEMNIFY CITY. C. DEDUCTIBLE AMOUNTS IN EXCESS OF $5,000 REQUIRE CITY’S PRIOR APPROVAL. II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING URL: https://www.planetbids.com/portal/portal.cfm?CompanyID=25569. III. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO “ADDITIONAL INSUREDS” A. PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Professional Services Rev. April 27, 2018 23 B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION 1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON- PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. VENDORS ARE REQUIRED TO FILE THEIR EVIDENCE OF INSURANCE AND ANY OTHER RELATED NOTICES WITH THE CITY OF PALO ALTO AT THE FOLLOWING URL: HTTPS://WWW.PLANETBIDS.COM/PORTAL/PORTAL.CFM?COMPANYID=25569 OR HTTP://WWW.CITYOFPALOALTO.ORG/GOV/DEPTS/ASD/PLANET_BIDS_HOW_TO.ASP DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E Information Privacy Policy Release and Version: 1st Release, Version 2.2 Release Date: 31 January, 2013 Document Classification: Need to Know EXHIBIT EDocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 1 of 8 Version 2.2 31 January, 2013 CONTENTS DOCUMENT CONTROLS........................................................................................................................................... 2 CHANGE RECORD .................................................................................................................................................. 2 APPROVAL ............................................................................................................................................................. 2 DISTRIBUTION ........................................................................................................................................................ 2 1. OBJECTIVE ................................................................................................................................................... 3 A) INTENT .......................................................................................................................................................... 3 B) SCOPE .......................................................................................................................................................... 3 C) CONSEQUENCES............................................................................................................................................ 3 D) EXCEPTIONS.................................................................................................................................................. 3 E) MUNICIPAL ORDINANCE .................................................................................................................................. 4 2. RESPONSIBILITIES OF CITY STAFF ................................................................................................................. 4 A) RESPONSIBILITY OF CIO AND ISM .................................................................................................................. 4 B) RESPONSIBILITY OF INFORMATION SECURITY STEERING COMMITTEE ............................................................... 4 C) RESPONSIBILITY OF USERS ............................................................................................................................ 4 D) RESPONSIBILITY OF INFORMATION TECHNOLOGY (IT) MANAGERS .................................................................... 5 E) RESPONSIBILITY OF AUTHORIZATION COORDINATION ...................................................................................... 5 3. PRIVACY POLICY .......................................................................................................................................... 5 A) OVERVIEW..................................................................................................................................................... 5 B) PERSONAL INFORMATION AND CHOICE ............................................................................................................ 5 C) METHODS OF COLLECTION OF PERSONAL INFORMATION .................................................................................. 5 D) UTILITIES SERVICE ......................................................................................................................................... 6 E) PUBLIC DISCLOSURE ...................................................................................................................................... 6 F) ACCESS TO PERSONAL INFORMATION ............................................................................................................. 6 G) SECURITY, CONFIDENTIALITY AND NON-DISCLOSURE ...................................................................................... 6 H) DATA RETENTION / INFORMATION RETENTION ................................................................................................. 7 I) SOFTWARE AS A SERVICE (SAAS) OVERSIGHT ................................................................................................ 7 J) FAIR AND ACCURATE CREDIT TRANSACTION ACT OF 2003 (FACT) .................................................................. 7 4. CONTACTS ................................................................................................................................................... 8 DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 2 of 8 Version 2.2 31 January, 2013 DOCUMENT CONTROLS Document Title Information Privacy Policy Location City of Palo Alto Website and SharePoint Document Author Raj Patel Document Manager Raj Patel Contributors Jonathan Reichental, Shiva Swaminathan, Tom Auzenne, Joe Blackwell, Grant Kolling CHANGE RECORD Date Author Version Change Reference 12-Jul-12 Raj Patel 0.01 First draft developed 26-Sep-12 Raj Patel 1.0 First draft released for review 09-Nov-12 Raj Patel 1.5 Updated first draft for review 19-Nov-12 Raj Patel 1.6 Additional updates as identified 22-Nov-12 Raj Patel 1.7 Revised table of content 26-Nov-12 Raj Patel 1.8 Revised followed by review from Jonathan Reichental and Tom Auzenne 6-Dec-12 Raj Patel 1.92 Revised according to comments from Jonathan Reichental 14-Jan-13 Raj Patel 2.0 Revised according to comments from Grant Kolling 31-Jan-13 Raj Patel 2.2 Revised according to recommendations from Information Security Steering Committee APPROVAL Date Name Role Comments 06-Dec-12 Raj Patel Information Security Manager; Information Technology Department Approved 06-Dec-12 Jonathan Reichental CIO; Information Technology Department Approved 06-Dec-12 Tom Auzenne Assistant Director, Utilities Department Approved 14-Jan-13 Grant Kolling Senior Assistant City Attorney; City Attorney’s Office Approved 14-Jan-13 Information Security Steering Committee Sponsor Approved DISTRIBUTION Name Location City of Palo Alto Employees, Service Providers, Residents and Businesses City of Palo Alto Website and SharePoint DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 3 of 8 Version 2.2 31 January, 2013 1. Objective The City of Palo Alto (the “City”) strives to promote and sustain a superior quality of life for persons in Palo Alto. In promoting the quality of life of these persons, it is the policy of the City, consistent with the provisions of the California Public Records Act, California Government Code §§ 6250 – 6270, to take appropriate measures to safeguard the security and privacy of the personal (including, without limitation, financial) information of persons, collected in the ordinary course and scope of conducting the City’s business as a local government agency. These measures are generally observed by federal, state and local authorities and reflected in federal and California laws, the City’s rules and regulations, and industry best practices, including, without limitation, the provisions of California Civil Code §§ 1798.3(a), 1798.24, 1798.79.8(b), 1798.80(e), 1798.81.5, 1798.82(e), 1798.83(e)(7), and 1798.92(c). Though some of these provisions do not apply to local government agencies like the City, the City will conduct business in a manner which promotes the privacy of personal information, as reflected in federal and California laws. The objective of this Policy is to describe the City’s data security goals and objectives, to ensure the ongoing protection of the Personal Information, Personally Identifiable Information, Protected Critical Infrastructure Informationand Personally Identifying Information of persons doing business with the City and receiving services from the City or a third party under contract to the City to provide services. The terms “Personal Information,” “Protected Critical Infrastructure Information”, “Personally Identifiable Information” and “Personally Identifying Information” (collectively, the “Information”) are defined in the California Civil Code sections, referred to above, and are incorporated in this Policy by reference. A) INTENT The City, acting in its governmental and proprietary capacities, collects the Information pertaining to persons who do business with or receive services from the City. The Information is collected by a variety of means, including, without limitation, from persons applying to receive services provided by the City, persons accessing the City’s website, and persons who access other information portals maintained by the City’s staff and/or authorized third-party contractors. The City is committed to protecting the privacy and security of the Information collected by the City. The City acknowledges federal and California laws, policies, rules, regulations and procedures, and industry best practices are dedicated to ensuring the Information is collected, stored and utilized in compliance with applicable laws. The goals and objectives of the Policy are: (a) a safe, productive, and inoffensive work environment for all users having access to the City’s applications and databases; (b) the appropriate maintenance and security of database information assets owned by, or entrusted to, the City; (c) the controlled access and security of the Information provided to the City’s staff and third party contractors; and (d) faithful compliance with legal and regulatory requirements. B) SCOPE The Policy will guide the City’s staff and, indirectly, third party contractors, which are by contract required to protect the confidentiality and privacy of the Information of the persons whose personal information data are intended to be covered by the Policy and which will be advised by City staff to conform their performances to the Policy should they enjoy conditional access to that information. C) CONSEQUENCES The City’s employees shall comply with the Policy in the execution of their official duties to the extent their work implicates access to the Information referred to in this Policy. A failure to comply may result in DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 4 of 8 Version 2.2 31 January, 2013 employment and/or legal consequences. D) EXCEPTIONS In the event that a City employee cannot fully comply with one or more element(s) described in this Policy, the employee may request an exception by submitting Security Exception Request.The exception request will be reviewed and administered by the City’s Information Security Manager (the “ISM”). The employee, with the approval of his or her supervisor, will provide any additional information as may be requested by the ISM. The ISM will conduct a risk assessment of the requested exception in accordance with guidelines approved by the City’s Chief Information Officer (“CIO”) and approved as to form by the City Attorney. The Policy’s guidelines will include at a minimum: purpose, source, collection, storage, access, retention, usage, and protection of the Information identified in the request. The ISM will consult with the CIO to approve or deny the exception request. After due consideration is given to the request, the exception request disposition will be communicated, in writing, to the City employee and his or her supervisor. The approval of any request may be subject to countermeasures established by the CIO, acting by the ISM. E) MUNICIPAL ORDINANCE This Policy will supersede any City policy, rule, regulation or procedure regarding information privacy. 2. RESPONSIBILITIES OF CITY STAFF A) RESPONSIBILITY OF CIO AND ISM The CIO, acting by the ISM, will establish an information security management framework to initiate and coordinate the implementation of information security measures by the City’s government. The City’s employees, in particular, software application users and database users, and, indirectly, third party contractors under contract to the City to provide services, shall by guided by this Policy in the performance of their job responsibilities. The ISM will be responsible for: (a) developing and updating the Policy, (b) enforcing compliance with and the effectiveness of the Policy; (c) the development of privacy standards that will manifest the Policy in detailed, auditable technical requirements, which will be designed and maintained by the persons responsible for the City’s IT environments; (d) assisting the City’s staff in evaluating security and privacy incidents that arise in regard to potential violations of the Policy; (e) reviewing and approving department-specific policies and procedures which fall under the purview of this Policy; and (f) reviewing Non-Disclosure Agreements (NDAs) signed by third party contractors, which will provide services, including, without limitation, local or ‘cloud-based’ software services to the City. B) RESPONSIBILITY OF INFORMATION SECURITY STEERING COMMITTEE The Information Security Steering Committee (the “ISSC”), which is comprised of the City’s employees, drawn from the various City departments, will provide the primary direction, prioritization and approval for all information security efforts, including key information security and privacy risks, programs, initiatives and activities. The ISSC will provide input to the information security and privacy strategic planning processes to ensure that information security risks are adequately considered, assessed and addressed at the appropriate City department level. DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 5 of 8 Version 2.2 31 January, 2013 C) RESPONSIBILITY OF USERS All authorized users of the Information will be responsible for complying with information privacy processes and technologies within the scope of responsibility of each user. D) RESPONSIBILITY OF INFORMATION TECHNOLOGY (IT) MANAGERS The City’s IT Managers, who are responsible for internal, external, direct and indirect connections to the City’s networks, will be responsible for configuring, maintaining and securing the City’s IT networks in compliance with the City’s information security and privacy policies. They are also responsible for timely internal reporting of events that may have compromised network, system or data security. E) RESPONSIBILITY OF AUTHORIZATION COORDINATION The ISM will ensure that the City’s employees secure the execution of Non-Disclosure Agreements (NDA), whenever access to the Information will be granted to third party contractors, in conjunction with the Software as a Service (SaaS) Security and Privacy Terms and Conditions. An NDA must be executed prior to the sharing of the Information of persons covered by this Policy with third party contractors. The City’s approach to managing information security and its implementation (i.e. objectives, policies, processes, and procedures for information security) will be reviewed independently by the ISM at planned intervals, or whenever significant changes to security implementation have occurred. The CIO, acting by the ISM, will review and recommend changes to the Policy annually, or as appropriate, commencing from the date of its adoption. 3. PRIVACY POLICY A) OVERVIEW The Policy applies to activities that involve the use of the City’s information assets, namely, the Information of persons doing business with the City or receiving services from the City, which are owned by, or entrusted to, the City and will be made available to the City’s employees and third party contractors under contract to the City to provide Software as a Service consulting services. These activities include, without limitation, accessing the Internet, using e-mail, accessing the City’s intranet or other networks, systems, or devices. The term “information assets” also includes the personal information of the City’s employees and any other related organizations while those assets are under the City’s control. Security measures will be designed, implemented, and maintained to ensure that only authorized persons will enjoy access to the information assets. The City’s staff will act to protect its information assets from theft, damage, loss, compromise, and inappropriate disclosure or alteration. The City will plan, design, implement and maintain information management systems, networks and processes in order to assure the appropriate confidentiality, integrity, and availability of its information assets to the City’s employees and authorized third parties. B) PERSONAL INFORMATION AND CHOICE Except as permitted or provided by applicable laws, the City will not share the Information of any person doing business with the City, or receiving services from the City, in violation of this Policy, unless that person has consented to the City’s sharing of such information during the conduct of the City’s business as a local government agency with third parties under contract to the City to provide services. DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 6 of 8 Version 2.2 31 January, 2013 C) METHODS OF COLLECTION OF PERSONAL INFORMATION The City may gather the Information from a variety of sources and resources, provided that the collection of such information is both necessary and appropriate in order for the City to conduct business as a local government agency in its governmental and proprietary capacities. That information may be gathered at service windows and contact centers as well as at web sites, by mobile applications, and with other technologies, wherever the City may interact with persons who need to share such formation in order to secure the City’s services. The City’s staff will inform the persons whose Information are covered by this Policy that the City’s web site may use “cookies” to customize the browsing experience with the City of Palo Alto web site. The City will note that a cookie contains unique information that a web site can use to track, among others, the Internet Protocol address of the computer used to access the City’s web sites, the identification of the browser software and operating systems used, the date and time a user accessed the site, and the Internet address of the website from which the user linked to the City’s web sites. Cookies created on the user’s computer by using the City’s web site do not contain the Information, and thus do not compromise the user’s privacy or security. Users can refuse the cookies or delete the cookie files from their computers by using any of the widely available methods. If the user chooses not to accept a cookie on his or her computer, it will not prevent or prohibit the user from gaining access to or using the City’s sites. D) UTILITIES SERVICE In the provision of utility services to persons located within Palo Alto, the City of Palo Alto Utilities Department (“CPAU”) will collect the Information in order to initiate and manage utility services to customers. To the extent the management of that information is not specifically addressed in the Utilities Rules and Regulations or other ordinances, rules, regulations or procedures, this Policy will apply; provided, however, any such Rules and Regulations must conform to this Policy, unless otherwise directed or approved by the Council. This includes the sharing of CPAU-collected Information with other City departments except as may be required by law. Businesses and residents with standard utility meters and/or having non-metered monthly services will have secure access through a CPAU website to their Information, including, without limitation, their monthly utility usage and billing data. In addition to their regular monthly utilities billing, businesses and residents with non-standard or experimental electric, water or natural gas meters may have their usage and/or billing data provided to them through non-City electronic portals at different intervals than with the standard monthly billing. Businesses and residents with such non-standard or experimental metering will have their Information covered by the same privacy protections and personal information exchange rules applicable to Information under applicable federal and California laws. E) PUBLIC DISCLOSURE The Information that is collected by the City in the ordinary course and scope of conducting its business could be incorporated in a public record that may be subject to inspection and copying by the public, unless such information is exempt from disclosure to the public by California law. F) ACCESS TO PERSONAL INFORMATION The City will take reasonable steps to verify a person’s identity before the City will grant anyone online access to that person’s Information. Each City department that collects Information will afford access to affected persons who can review and update that information at reasonable times. DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 7 of 8 Version 2.2 31 January, 2013 G) SECURITY, CONFIDENTIALITY AND NON-DISCLOSURE Except as otherwise provided by applicable law or this Policy, the City will treat the Information of persons covered by this Policy as confidential and will not disclose it, or permit it to be disclosed, to third parties without the express written consent of the person affected. The City will develop and maintain reasonable controls that are designed to protect the confidentiality and security of the Information of persons covered by this Policy. The City may authorize the City’s employee and or third party contractors to access and/or use the Information of persons who do business with the City or receive services from the City. In those instances, the City will require the City’s employee and/or the third party contractors to agree to use such Information only in furtherance of City-related business and in accordance with the Policy. If the City becomes aware of a breach, or has reasonable grounds to believe that a security breach has occurred, with respect to the Information of a person, the City will notify the affected person of such breach in accordance with applicable laws. The notice of breach will include the date(s) or estimated date(s) of the known or suspected breach, the nature of the Information that is the subject of the breach, and the proposed action to be taken or the responsive action taken by the City. H) DATA RETENTION / INFORMATION RETENTION The City will store and secure all Information for a period of time as may be required by law, or if no period is established by law, for seven (7) years, and thereafter such information will be scheduled for destruction. I) SOFTWARE AS A SERVICE (SAAS) OVERSIGHT The City may engage third party contractors and vendors to provide software application and database services, commonly known as Software-as-a-Service (SaaS). In order to assure the privacy and security of the Information of those who do business with the City and those who received services from the City, as a condition of selling goods and/or services to the City, the SaaS services provider and its subcontractors, if any, including any IT infrastructure services provider, shall design, install, provide, and maintain a secure IT environment, while it performs such services and/or furnishes goods to the City, to the extent any scope of work or services implicates the confidentiality and privacy of the Information. These requirements include information security directives pertaining to: (a) the IT infrastructure, by which the services are provided to the City, including connection to the City's IT systems; (b) the SaaS services provider’s operations and maintenance processes needed to support the IT environment, including disaster recovery and business continuity planning; and (c) the IT infrastructure performance monitoring services to ensure a secure and reliable environment and service availability to the City. The term “IT infrastructure” refers to the integrated framework, including, without limitation, data centers, computers, and database management devices, upon which digital networks operate. Prior to entering into an agreement to provide services to the City, the City’s staff will require the SaaS services provider to complete and submit an Information Security and Privacy Questionnaire. In the event that the SaaS services provider reasonably determines that it cannot fulfill the information security requirements during the course of providing services, the City will require the SaaS services provider to promptly inform the ISM. J) FAIR AND ACCURATE CREDIT TRANSACTION ACT OF 2003 CPAU will require utility customers to provide their Information in order for the City to initiate and manage utility services to them. DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 8 of 8 Version 2.2 31 January, 2013 Federal regulations, implementing the Fair and Accurate Credit Transactions Act of 2003 (Public Law 108-159), including the Red Flag Rules, require that CPAU, as a “covered financial institution or creditor” which provides services in advance of payment and which can affect consumer credit, develop and implement procedures for an identity theft program for new and existing accounts to detect, prevent, respond and mitigate potential identity theft of its customers’ Information. CPAU procedures for potential identity theft will be reviewed independently by the ISM annually or whenever significant changes to security implementation have occurred. The ISM will recommend changes to CPAU identity theft procedures, or as appropriate, so as to conform to this Policy. There are California laws which are applicable to identity theft; they are set forth in California Civil Code § 1798.92. 4. CONTACTS Information Security Manager: Patel, Raj <Raj.Patel@CityofPaloAlto.org> Chief Information Officer: Reichental, Jonathan <Jonathan.Reichental@CityofPaloAlto.org> Utilities Department: Auzenne, Tom <Tom.Auzenne@CityofPaloAlto.org City Attorney’s Office: Kolling, Grant <Grant.Kolling@CityofPaloAlto.org> DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E City of Palo Alto Information Security Document Version: V2.5 [11/01/2012] Doc: InfoSec 110 Page 1 of 3 EXHIBIT ___ SOFTWARE AS A SERVICE SECURITY AND PRIVACY TERMS AND CONDITIONS This Exhibit shall be made a part of the City of Palo Alto’s Professional Services Agreement or any other contract entered into by and between the City of Palo Alto (the “City”) and Professional Meters, Inc. (the “Consultant”) for the provision of Software as a Service to the City (the “Agreement”). In order to assure the privacy and security of the personal information of the City’s customers and people who do business with the City, including, without limitation, vendors, utility customers, library patrons and other individuals and businesses, who are required to share such information with the City, as a condition of receiving services from the City or selling goods and services to the City, including, without limitation, the Software as a Service services provider (the “Consultant”) and its subcontractors, if any, including, without limitation, any Information Technology (“IT”) infrastructure services provider, shall design, install, provide, and maintain a secure IT environment, described below, while it renders and performs the Services and furnishes goods, if any, described in the Statement of Work, Exhibit B, to the extent any scope of work implicates the confidentiality and privacy of the personal information of the City’s customers. The Consultant shall fulfill the data and information security requirements (the “Requirements”) set forth in Part A below. A “secure IT environment” includes: (a) the IT infrastructure, by which the Services are provided to the City, including connection to the City's IT systems; (b) the Consultant’s operations and maintenance processes needed to support the environment, including disaster recovery and business continuity planning; and (c) the IT infrastructure performance monitoring services to ensure a secure and reliable environment and service availability to the City. “IT infrastructure” refers to the integrated framework, including, without limitation, data centers, computers, and database management devices, upon which digital networks operate. In the event that, after the Effective Date, the Consultant reasonably determines that it cannot fulfill the Requirements, the Consultant shall promptly inform the City of its determination and submit, in writing, one or more alternate countermeasure options to the Requirements (the “Alternate Requirements” as set forth in Part B), which may be accepted or rejected in the reasonable satisfaction of the Information Security Manager (the “ISM”). Part A. Requirements: The Consultant shall at all times during the term of any contract between the City and the Consultant: (a) Appoint or designate an employee, preferably an executive officer, as the security liaison to F DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E City of Palo Alto Information Security Document Version: V2.5 [11/01/2012] Doc: InfoSec 110 Page 2 of 3 the City with respect to the Services to be performed under this Agreement. (b) Provide a full and complete response to the City’s Supplier Security and Privacy Assessment Questionnaire (the “Questionnaire”) to the ISM, and also report any major non-conformance to the Requirements, as and when requested. The response shall include a detailed implementation plan of required countermeasures, which the City requires the Consultant to adopt as countermeasures in the performance of the Services. In addition, as of the annual anniversary date of this Agreement the Consultant shall report to the City, in writing, any major changes to the IT infrastructure. (c) Have adopted and implemented information security and privacy policies that are documented, are accessible to the City and conform to ISO 27001/2 – Information Security Management Systems (ISMS) Standards. See the following: http://www.iso.org/iso/home/store/catalogue_tc/catalogue_detail.htm?csnumber=42103 http://www.iso.org/iso/iso_catalogue/catalogue_tc/catalogue_detail.htm?csnumber=50297 (d) Conduct routine data and information security compliance training of its personnel that is appropriate to their role. (e) Develop and maintain detailed documentation of the IT infrastructure, including software versions and patch levels. (f) Develop an independently verifiable process, consistent with industry standards, for performing professional and criminal background checks of its employees that (1) would permit verification of employees’ personal identity and employment status, and (2) would enable the immediate denial of access to the City's confidential data and information by any of its employees who no longer would require access to that information or who are terminated. (g) Provide a list of IT infrastructure components in order to verify whether the Consultant has met or has failed to meet any objective terms and conditions. (h) Implement access accountability (identification and authentication) architecture and support role-base access control (“RBAC”) and segregation of duties (“SoD”) mechanisms for all personnel, systems and software used to provide the Services. “RBAC” refers to a computer systems security approach to restricting access only to authorized users. “SoD” is an approach that would require more than one individual to complete a security task in order to promote the detection and prevention of fraud and errors. (i) Assist the City in undertaking annually an assessment to assure that: (1) all elements of the Services’ environment design and deployment are known to the City, and (2) it has implemented measures in accordance with industry best practices applicable to secure coding and secure IT architecture. (j) Provide and maintain secure intersystem communication paths that would ensure the confidentiality, integrity and availability of the City's information. (k) Deploy and maintain IT system upgrades, patches and configurations conforming to current patch and/or release levels by not later than one (1) week after its date of release. Emergency security patches must be installed within 24 hours after its date of release. (l) Provide for the timely detection of, response to, and the reporting of security incidents, including on-going incident monitoring with logging. (m) Notify the City within one (1) hour of detecting a security incident that results in the unauthorized access to or the misuse of the City's confidential data and information. DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E City of Palo Alto Information Security Document Version: V2.5 [11/01/2012] Doc: InfoSec 110 Page 3 of 3 (n) Inform the City that any third party service provider(s) meet(s) all of the Requirements. (o) Perform security self-audits on a regular basis and not less frequently than on a quarterly basis, and provide the required summary reports of those self-audits to the ISM on the annual anniversary date or any other date agreed to by the Parties. (p) Accommodate, as practicable, and upon reasonable prior notice by the City, the City’s performance of random site security audits at the Consultant’s site(s), including the site(s) of a third party service provider(s), as applicable. The scope of these audits will extend to the Consultant’s and its third party service provider(s)’ awareness of security policies and practices, systems configurations, access authentication and authorization, and incident detection and response. (q) Cooperate with the City to ensure that to the extent required by applicable laws, rules and regulations, the Confidential Information will be accessible only by the Consultant and any authorized third party service provider’s personnel. (r) Perform regular, reliable secured backups of all data needed to maximize availability of the Services. (s) Maintain records relating to the Services for a period of three (3) years after the expiration or earlier termination of this Agreement and in a mutually agreeable storage medium. Within thirty (30) days after the effective date of expiration or earlier termination of this Agreement, all of those records relating to the performance of the Services shall be provided to the ISM. (t) Maintain the Confidential Information in accordance with applicable federal, state and local data and information privacy laws, rules and regulations. (u) Encrypt the Confidential Information before delivering the same by electronic mail to the City and or any authorized recipient. (v) Unless otherwise addressed in the Agreement, shall not hold the City liable for any direct, indirect or punitive damages whatsoever including, without limitation, damages for loss of use, data or profits, arising out of or in any way connected with the City’s IT environment, including, without limitation, IT infrastructure communications. Part B. Alternate Requirements: N/A DocuSign Envelope ID: 09879F4D-D137-41CD-8F30-5489D84B185E CITY OF PALO ALTO OFFICE OF THE CITY CLERK April 15, 2019 The Honorable City Council Palo Alto, California Selection of Applicants to Interview on April 29, 2019 for one Position on the Architectural Review Board, two Positions on the Human Relations Commission, two Positions on the Library Advisory Commission, Three Positions on the Storm Water Management Oversight Committee, and Four Positions on the Utilities Advisory Commission Recommendation Direct Staff to schedule interviews with all applicants for scheduled vacancies. Discussion A total of 32 applications have been submitted during this recruitment period. Staff is requesting the City Council select the candidates to be interviewed for: • One position on the Architectural Review Board, beginning August 1, 2019 and ending December 15, 2020; • Two positions on the Human Relations Commission, ending on May 31, 2022; • Two positions on the Library Advisory Commission, ending on May 31, 2022; • Three positions on the Storm Water Management Oversight Committee ending on May 31, 2023; • One position on the Utilities Advisory Commission, ending May 31, 2021; and • Three positions on the Utilities Advisory Commission, ending on May 31, 2022. Interviews are scheduled for Monday, April 29, 2019 beginning at 6:00 P.M. Interviews are scheduled for 10 minutes with each applicant. If Council elects to interview all 32 applicants, it is estimated the interviews will take over 5 hours and may warrant scheduling a second night of interviews. Copies of all applications are available online. Some applications may be redacted at the request of the applicant. A full set of non-redacted applications will be provided to Council Members directly. Background During the last several recruitments, Council has elected to interview all applicants for respective Boards and Commissions. On March 7, 2019, the City Clerk’s Office learned Arne Ballantine resigned from the Utilities Advisory Commission. On March 12, 2019, the City Clerk's Office learned Wynne Furth will be resigning from Page 2 the Architectural Review Board, effective July 31, 2019. The City Clerk’s Office advertised this recruitment from February 12, 2019 through April 2, 2019, satisfying the 15-day minimum advertising period outlined in Municipal Code Section 2.16.060(a). Advertising included placements in the Daily Post newspaper, Palo Alto Online Express email, Palo Alto Weekly newspaper; announcements by the City Manager during Council meetings; promotion on the City’s website and social media; and inclusion in weekly Council Packet GovDelivery notifications. Applicants Architectural Review Board (One Position) 1. Curtis Smolar Human Relations Commission (Two Positions) 1. Bill Daul 2. Patricia Regehr 3. Daryl Savage (Incumbent) 4. Adriana Stone Library Advisory Commission (Two Positions) 1. Alan Bennett 2. Kimberly Blanding 3. Pancho Chang 4. Nosheen Gothard 5. Sarina Grewal 6. Robert Moss (Incumbent) 7. Vidya Pradhan 8. Susan Wolfe Storm Water Management Oversight Committee (Three Positions) 1. David Bower (Incumbent) 2. Claire Elliott 3. Kristen Hughes 4. Marilyn Keller (Incumbent) 5. Ron Owes 6. Richard Whaley (Incumbent) Utilities Advisory Commission (Four Positions) 1. Hogene Choi 2. Rebecca Eisenberg 3. Claude Ezran Page 3 4. Robert Hinden 5. David Hsieh 6. Donald Jackson 7. A.C. Johnston 8. Mathhew McCullough 9. Greg Scharff 10. Judith Schwartz 11. Loren Smith 12. Rajesh Srinivasaraghavan 13. William Xuan Please note that the City uses DocuSign electronic signatures as a method for individuals to submit applications for Boards and Commissions. Formatting irregularities present in the attached applications are likely the result the DocuSign process. ATTACHMENTS: • Attachment A: ARB - Smolar, Curtis (PDF) • Attachment B: HRC - Daul, Bill (PDF) • Attachment C: HRC - Regehr, Patricia (PDF) • Attachment D: HRC - Savage, Daryl (PDF) • Attachment E: HRC - Stone, Adriana (PDF) • Attachment F: LAC - Bennett, Alan Jerome (PDF) • Attachment G: LAC - Blanding, Kimberly (PDF) • Attachment H: LAC - Chang, Pancho (PDF) • Attachment I: LAC - Gothard, Nosheen (PDF) • Attachment J: LAC - Grewal, Sarina (PDF) • Attachment K: LAC - Moss, Robert (PDF) • Attachment L: LAC - Pradhan, Vidya (PDF) • Attachment M: LAC - Wolfe, Susan (PDF) • Attachment N: SWMOC - Bower, David (PDF) • Attachment O: SWMOC - Elliott Claire (PDF) • Attachment P: SWMOC - Huges, Kristen (PDF) • Attachment Q: SWMOC - Keller, Marilyn (PDF) • Attachment R: SWMOC - Owes, Ron (PDF) • Attachment S: SWMOC - Whaley, Richard (PDF) • Attachment T: UAC - Choi, Hogene (PDF) Page 4 • Attachment U: UAC - Eisenberg, Rebecca (PDF) • Attachment V: UAC - Ezran, Claude (PDF) • Attachment W: UAC - Hinden, Robert (PDF) • Attachment X: UAC - Hsieh, David (PDF) • Attachment Y: UAC - Jackson, Donald (PDF) • Attachment Z: UAC - Johnston, A.C (PDF) • Attachment AA: UAC - McCullough, Matthew (PDF) • Attachment AB: UAC - Scharff, Greg (PDF) • Attachment AC: UAC - Schwartz, Judith (PDF) • Attachment AD: UAC - Smith, Loren (PDF) • Attachment AE: UAC - Srinivasaraghavan, Rajesh (PDF) • Attachment AF: UAC - Xuan, William (PDF) Department Head: Beth Minor, City Clerk Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Architectural Review Board Application 1 of 5 Personal Information Note: The ARB regularly meets the first and third Thursdays of the month at 8:30 a.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No lict of Interest Code require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 7D70E499-C829-4AC8-85B7-763DD240290C 'YVXMW)7QSPEV ;EZIVPI]7XVIIX &EGLIPSVSJ7GMIRGI7]VEGYWI9RMZIVWMX]2I[LSYWI7GLSSPSJ4YFPMG 'SQQYRMGEXMSRW,SRSVW4VSKVEQ .YVMW(SGXSVEXI7SYXLIVR1IXLSHMWX9RMZIVWMX]7GLSSPSJPE[ 0MGIRWIHXSTVEGXMGIPE[MR'EPMJSVRMEWMRGI0MGIRWIHXSTVEGXMGI PE[MR;EWLMRKXSR('WMRGI   GWQSPEV$KQEMPGSQ Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Architectural Review Board Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) 1. What is it about the Architectural Review Board that is compatible with your experience and of specific interest to you, and why? (1449 characters) DocuSign Envelope ID: 7D70E499-C829-4AC8-85B7-763DD240290C *SVQIVFSEVHQIQFIVSJXLI4EPS%PXS0MXXPI0IEKYI -IRXIVIH7]VEGYWI9RMZIVWMX]MRXLILSRSVWTVSKVEQJSGYWMRKSRE GSYVWISJWXYH]MRXIKVEXMRKEVXMRXSGMZMGJSVYQW 7MRGIFIGSQMRKEREXXSVRI]-LEZII\XIRWMZII\TIVMIRGIQIHMEXMRK PMXMKEXMRKERHEHZMWMRKGPMIRXWJVSQMRHMZMHYEPWXSGSPPIKIWSR EVGLMXIGXYVEPWXVYGXYVIW-LEZIVIWSPZIHHS^IRWSJGEWIWVIKEVHMRK MWWYIWVIPEXMRKXSWM^IJMXERHGLEVEGXIVSJERIMKLFSVLSSH 0IKEPMWX-RG +IRIVEP'SYRWIP Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Architectural Review Board Application 3 of 5 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. If you have never been to a Board meeting you can view an archived video from the Midpen Media Center: (1449 characters) 3. If appointed, what specific goals would you like to see the Architectural Review Board achieve, and why? How would you suggest accomplishing this? (1587 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Architectural Review Board Application 4 of 5 4. Please identify a project or projects that you find to be examples of good architecture, and explain why. You may attach samples, identify project addresses, or provide links. If you attach samples, Staff may request that you bring hard copy print outs to the interviews. (1035 characters) 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1173 characters) Palo Alto Comprehensive Plan Zoning Code El Camino Real Design Guidelines El Camino Real Master Plan Study Area Plans such as the South of Forest Avenue (SOFA) I and II Plans California Environmental Quality Act Permit Streamline Act Density Bonus Law Secretary of the Standards DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Architectural Review Board Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 7D70E499-C829-4AC8-85B7-763DD240290C Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Human Relations Commission Application 1 of 5 Personal Information Note: The HRC regularly meets the second Thursday of the month at 7:00 p.m. Name: Addr Cell Ph ____ Home / ____ Office Phone: E- Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: BD75B1B6-A91C-4FBC-8601-AF279C1F7A7B [SVOIH [MXL GVSWWJYRGXMSREP XIEQW JSV  ]IEVW VYRRMRK E WSGMEP RIX[SVO 2I\X2S[RIX QSVI MRJS MJ [I XEPO &MPP (EYP Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Human Relations Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations:(1242 characters) 1. What is it about the Human Relations Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope ID: BD75B1B6-A91C-4FBC-8601-AF279C1F7A7B (IGEHIW EKS SR E GMX] GSQQMXXII XS I\TPSVI JYXYVI SJ 4% ;EW QIQFIV SJ 6IH 'VSWW (MWEWXIV 8IEQ 'LERKI EKIRX 4%,1 EHZMWSV 2I\X2S[ GLMIJ GSPPEFSVEXMSR SJJMGIV - LEZI E KMJX JSV [SVOMRK SR [MGOIH TVSFPIQW [MXL TISTPI Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Human Relations Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: (1449 characters) 3. If appointed, what specific goals would you like to see the Human Relations Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope ID: BD75B1B6-A91C-4FBC-8601-AF279C1F7A7B 2% 'VIEXI E XVYWXMRK QMRHJYP STIR WTEGI JSV HMEPSK Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Human Relations Commission Application 4 of 5 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (690 characters) Human Services Needs Assessment Muni Code 9.72 Mandatory Response Program Community Services Element of the Comprehensive Plan DocuSign Envelope ID: BD75B1B6-A91C-4FBC-8601-AF279C1F7A7B 2S Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Human Relations Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ______ E­mail: ____________________________________________ Signature: Date: (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: BD75B1B6-A91C-4FBC-8601-AF279C1F7A7B Employment Present or Last Employer: PAUSD & Beechwood School Occupation: Substitute Teacher Describe your involvement in community activities, volunteer and civic organizations: (1242 characters) * My skills and passion are connecting people and finding solutions. * I am a Palo Alto Zero Waste leader and have been involved in efforts to encourage the city to divest from fossil fuel investments. * I have worked with Peter Drekmeier on Tuolumne River Trust activities. * I am a member of a Palo Alto chapter of the Philanthropic Educational Organization, helping to raise money for college-bound women. * I work with ConnectSafeley.org on efforts to bring more diversity to the field of online safety education. * Active member of Kafenia, working with people of diverse backgrounds to engage in community building. * Volunteer with FabMO to seek donations of fabric & other materials and provide community education. 1. What is it about the Human Relations Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) I am interested in the Human Relations Commission because I have seen the economic disparity within our community and how hard it is to overcome the disadvantages such as mental health, housing, food scarcity and gender inequality. The commission is an excellent place to address these issues. Having worked with numerous organizations on a variety of issues, I see connections. Rarely is one problem isolated from others and it is essential to make decisions and recommendations in a holistic manner. For example, while working for a health care union, I promoted economic, racial and gender equality and organized patients as well as workers. I work with "Lots of Love," a Mt. View based group that's providing safe overnight parking for unhoused people who sleep in vehicles. I've been asked to help develop a tutoring program for children living in vehicles, and would like to explore expanding this program to Palo Alto. My experience as a substitute teacher in Palo Alto and at Beechwood, a school for low-income residents of the Belle-Haven nei~hborhood of Menlo Park, correlates with the HRC. I have worked with a diverse group of students and staff and was selected to work with students with behavioral, psychological and economic challenges. Patricia Regehr Page 2 Human Relations Commission 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: LINK (1449 characters) After attending the most recent meeting, I was pleased to see commissioners focused on mental illness, food security, homelessness and the connections between these issues. These, along with financial stress on the wider community, including the shrinking middle class, should remain priorities. I am also interested in the Commission's work on gender equality and LGBTQ+ rights and would like to see the city (and school district) do more to eliminate gender discrimination, including in public facilities. I would also like to comment on the Commission's process. I am impressed with its civility, attention to diverse community members and the way it handles difficult allocation decisions. I was pleased to see sensitivity about enabling people to become mediators, even if they can't afford the $500 training fee. 3. If appointed, what specific goals would you like to see the Human Relations Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) As a new commissioner I would begin by learning more about the commission and the goals of my fellow commissioners, but,here is my vision going forward: * Make our community more connected to each other, including helping to bridge ethnic and, mostly, class divisions. We are a community of global citizens that have come to live and work in Palo Alto. I want people to engage, enjoy and truly make Palo Alto their home. * Appoint an ombudsperson for children and teens. *Move beyond the concept of 11 homelessness.11 There are people who live in our community, who are at 11 home 11 in our community, that may not occupy a formal dwelling. Whether the live in their car, in a shelter, on the street or someone's couch or for that matter in an apartment, tract house or mansion, Palo Alto is their home. We need to create a dialog among our citizens, regardless of who they are and where they sleep at night. * The reality is that people are sleeping in their cars. We can tow them, but that doesn't solve the problem. Palo Alto should join our neighbors in Mt View in support of "Lots of Love" to provide overnight parking and supportive services to help fulfill a program supported by the Santa Clara County Board of Supervisors. Patricia Regehr Page 3 Human Relations Commission 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (690 characters) Human Services Needs Assessment LINK Muni Code 9.72 -Mandatory Response Program LINK Community Services Element of the Comprehensive Plan LINK I have not worked with any these specific documents, however, I played a key role in the creation "Self-Perceived Human and Social Service Needs of Hampshire County, Massachusetts Low Income Population," a federally funded study which was used to help plan human services programs throughout the county . I also served on the county's Need Assessment Board. Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, "No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." This consent form will not be redacted and will be attached to the Application and posted to the City's website. The full code can be read here: LINK Read the code, and check only ONE option below: Q I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR ]SJ. I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am providing the following alternate information and request that they use the following contact information instead. Address:3481 Greer Rd . Palo Alto, CA 94303 (do not publish address) Cell Phone: 650 681-9478 0Home 10office Phone: E-matt:patti@safek i ds.com Signature:?~~~ ~~ Patricia Regehr ~ _,Date: Mm h "· "'' Page 4 Human Relations Commission Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Human Relations Commission Application 1 of 5 Personal Information Note: The HRC regularly meets the second Thursday of the month at 7:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 9CCB2C2A-DE84-4666-B944-EE5F057B0BA2   0E]RI'X%TX4EPS%PXS'% 7SGMEP7XYHMIW8IEGLIVEX1IRPS%XLIVXSR,MKL7GLSSP 2EXMSREP,SRSV7SGMIX]%HZMWSV 7LEVIH(IGMWMSR1EOMRK7MXI'SYRGMP 7(17' 7SGMEP7XYHMIW 6ITVIWIRXEXMZIEX1IRPS%XLIVXSR,MKL7GLSSP - ZIFIIRTEVXSJETERIPXSMRXIVZMI[TSXIRXMEPGERHMHEXIW EHVMERESVS$KQEMPGSQ %HVMERE3VSTI^E7XSRI Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Human Relations Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations:(1242 characters) 1. What is it about the Human Relations Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Human Relations Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: (1449 characters) 3. If appointed, what specific goals would you like to see the Human Relations Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Human Relations Commission Application 4 of 5 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (690 characters) Human Services Needs Assessment Muni Code 9.72 Mandatory Response Program Community Services Element of the Comprehensive Plan DocuSign Envelope ID: 9CCB2C2A-DE84-4666-B944-EE5F057B0BA2 -EQWSQI[LEXJEQMPMEV[MXLXLI1ERHEXSV]6IWTSRWI4VSKVEQ-EQE VIRXIVMR4EPS%PXSERH-EQE[EVISJQ]VMKLXWYRHIVXLI1ERHEXSV] 6IWTSRWI4VSKVEQ Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Human Relations Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, “No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual.” This consent form will not be redacted and will be attached to the Application and posted to the City’s website. The full code can be read here: Read the code, and check only ONE option below: _ I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your Application, Check this box and click “Attach” to upload your document(s). DocuSign Envelope ID: F79F5704-2AFE-4B8E-9CBD-1FCE149AF611 Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Library Advisory Commission Application 1 of 5 Personal Information Note: The LAC regularly meets the fourth Thursday of the every other month at 7:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do or your spouse you own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: 4CA31ABA-0C6D-4281-A6FD-6B8F1487D1EB 1EVOIXMRKI\TIVMIRGI 9RMPZIV3XXS*EGIFSSO 9RMZIVWMX]SJ1MGLMKER&&% 2SVXL[IWXIVR9RMZIVWMX]1&%  ;IFWXIV7X OMQFIVPI]FPERHMRK$]ELSSGSQ  /MQFIVPI]&PERHMRK Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Library Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Library Advisory Commission that is compatible with your experience and of specific interest to you, and why? DocuSign Envelope ID: 4CA31ABA-0C6D-4281-A6FD-6B8F1487D1EB -LEZIETEWWMSRJSVIRWYVMRKIZIV]SRIMRXLIGSQQYRMX]LEWEGGIWWXS FSSOWERHVIWSYVGIW0MFVEVMIWTPE]EZMFVERXVSPIXSWYTTSVXPIEVRMRK ERHGSRRIGXMRKXLIGSQQYRMX] 4VSHYGX1EVOIXMRK *EGIFSSO Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Library Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Library Advisory Commission achieve, and why? How would you suggest accomplishing this? DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Library Advisory Commission Application 4 of 5 4. Library Advisory Commission Members work with the document listed below. Are there any areas of this plan which you feel are more relevant/valued by the community? Why? As a potential Commissioner, is there any area which should be examined for inclusion in the future? Library Strategic Plan 2015-2017 DocuSign Envelope ID: 4CA31ABA-0C6D-4281-A6FD-6B8F1487D1EB -FIPMIZIXLEX WXVIRKXLIRMRKXLIGSQQYRMX]ERHXLIPMFVEV]XLVSYKL IJJIGXMZITEVXRIVWLMTW MWTEVXMGYPEVP]VIPIZERX0MFVEVMIWEVISRISJ XLIOI]GSVRIVWXSRIWSJEGSQQYRMX]EWMXGSRRIGXWEPPVIKEVHPIWWSJ HIQSKVETLMGSVWSGMSKVETLMGFEGOKVSYRHW'SPPEFSVEXMRK[MXLWGLSSPW PSGEPRSRTVSJMXWERHFYWMRIWWIWWXVIRKXLIRWXLIJSSXTVMRXERHVIEGL SJ4EPS%PXSPMFVEV] Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Library Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, offi This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ The phone number / address can be non­public and different than the address collected on page one. (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 4CA31ABA-0C6D-4281-A6FD-6B8F1487D1EB  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Library Advisory Commission Application 1 of 5 Personal Information Note: The LAC regularly meets the fourth Thursday of the every other month at 7:00 p.m. Name: Address: Cell Ph ____ Home / ____ Office Ph E- Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do or your spouse you own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: ACD2C6D1-642E-43F2-A125-C73E526986D4 4ERGLS 'LERK %& &VERHIMW  .( &SWXSR 9RMZIVWMX] 4I[ /IPPSKK ERH *YPFVMKLX JIPPS[WLMTW 2SRTVSJMX ERH TVMZEXI JSYRHEXMSR EHQMRMWXVEXSV 0MFVEV] ZSPYRXIIV 7SR SJ E PMFVEVMER Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Library Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Library Advisory Commission that is compatible with your experience and of specific interest to you, and why? DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Library Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Library Advisory Commission achieve, and why? How would you suggest accomplishing this? DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Library Advisory Commission Application 4 of 5 4. Library Advisory Commission Members work with the document listed below. Are there any areas of this plan which you feel are more relevant/valued by the community? Why? As a potential Commissioner, is there any area which should be examined for inclusion in the future? Library Strategic Plan 2015-2017 DocuSign Envelope ID: ACD2C6D1-642E-43F2-A125-C73E526986D4 %W QSVI PMFVEV] VIWSYVGIW FIGSQI EZEMPEFPI EX LSQI ERH SRPMRI - ETTPEYH XLI WXVEXIKMG KSEP SJ I\TERHMRK ZMVXYEP GYWXSQIV I\TIVMIRGIW - LSTI XLEX XLIWI ZMVXYEP I\TIVMIRGIW QE] FI I\TERHIH XS WIVZI WLYXMRW XS IRKEKI RI[ GSQQYRMXMIW ERH XS TEVXRIV [MXL PSGEP GSQQYRMX] SVKERM^EXMSRW Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 1 of 5 Personal Information Note: The LAC regularly meets the fourth Thursday of the every other month at 7:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do or your spouse you own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 1E43796F-5966-415B-89DF-B2F026F33617 %PQE7X%48 2KSXLEVH$KQEMPGSQ  2I\XHSSV 2SWLIIR+SXLEVH -EQEREHNYRGXMRWXVYGXSVSJ'LIQMWXV]EX3LPSRI'SPPIKIERHS[RE 'LIQMWXV]XYXSVMRKGSQTER]  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations:(1311 characters) 1. What is it about the Library Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope ID: 1E43796F-5966-415B-89DF-B2F026F33617 'LIQMWXV]4VSJIWWSV -GEREHZMGISRMWWYIWVIPEXIHXSTSXIRXMEPYWISJWTEGIXSKVS[ERH LIPTSYVGSQQYRMX] -SVKERM^IWGMIRGI[SVOWLSTWEXPSGEPPMFVEVMIW 3LPSRI'SPPIKI*VIIQSRX'EQTYW Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived from the Midpen Media Center: (1449 Characters) 3. If appointed, what specific goals would you like to see the Library Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope ID: 1E43796F-5966-415B-89DF-B2F026F33617 ;SVOSRGYVVIRXTVSFPIQWGSQQYRMX]MWJEGMRKWYGLEWWGLIHYPMRKQSVI EJXIVWGLSSPEGXMZMXMIWJSVWGLSSPEKIGLMPHVIR 9WISJWTEGIXSQE\MQM^IGSQQYRMX]WIVZMGI 0-2/ Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 4 of 5 4. Library Advisory Commission Members work with the document listed below. Are there any areas of this plan which you feel are more relevant/valued by the community? Why? As a potential Commissioner, is there any area which should be examined for inclusion in the future? (897 characters) Library Strategic Plan 2018-2021 DocuSign Envelope ID: 1E43796F-5966-415B-89DF-B2F026F33617 -GERLIPT[MXLEPPPMWXIHHSGYQIRXW Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ I give permission for the City of Palo Alto to Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 1E43796F-5966-415B-89DF-B2F026F33617  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Library Advisory Commission Application 1 of 5 Personal Information Note: The LAC regularly meets the fourth Thursday of the every other month at 7:00 p.m. Name: Addr Cell Ph ____ Home / ____ Office Phone: E- Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do or your spouse you own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 6E62C663-8232-44BB-93BE-587ECEC178FF )HYGEXIH MR -RXIVREXMSREP 7GLSSP SJ XLI 4IRMRWYPE YT XS XL KVEHI GYVVIRX PIZIP 7EVMRE +VI[EP Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Library Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations:(1311 characters) 1. What is it about the Library Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Library Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived from the Midpen Media Center: (1449 Characters) 3. If appointed, what specific goals would you like to see the Library Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope ID: 6E62C663-8232-44BB-93BE-587ECEC178FF 8LIVI EVI RS MWWYIW XLEX LEZI GSQI FIJSVI XLI 'SQQMWWMSR VIGIRXP] XLEX - EQ MRXIVIWXIH MR - [SYPH PMOI XS WII XLI 0MFVEV] %HZMWSV] 'SQQMWWMSR QEOI XLI HMKMXEP ERH TL]WMGEP PMFVEV] QSVI JEZSVEFPI [MXL XLI 'MX] SJ 4EPS %PXS %R MHIE JSV EGGSQTPMWLMRK XLMW XEWO MW XLEX XLI 'SQQMWWMSR GER TSPP XLI TISTPI MR XLI PMFVEV] EX ER] KMZIR QSQIRX XS HMWGSZIV [LEX XLI TISTPI XLMRO MW EPVIEH] GSQTPIXIP] WEXMWJEGXSV] MR XLI PMFVEV] ERH [LEX XLI] XLMRO GER FI MQTVSZIH Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Library Advisory Commission Application 4 of 5 4. Library Advisory Commission Members work with the document listed below. Are there any areas of this plan which you feel are more relevant/valued by the community? Why? As a potential Commissioner, is there any area which should be examined for inclusion in the future? (897 characters) Library Strategic Plan 2018-2021 DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Library Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _I give permission for the City of Palo Alto to Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ______ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 6E62C663-8232-44BB-93BE-587ECEC178FF  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Library Advisory Commission Application 1 of 5 Personal Information Note: The LAC regularly meets the fourth Thursday of the every other month at 7:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do or your spouse you own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: D7A7A854-5B31-44B7-B659-FFBD8700542D 6SFIVX1SWW 7IVZIHSRXLI&SEVHSJ*VMIRHWSJ4EPS%PXS0MFVEV]ERH[SVOIHXSTEWW XLIPMFVEV]FSRHWIZIVEP]IEVWEKS7TIRX]IEVWXV]MRKXSKIXPMFVV] JEGMPMXMIWERHWIVZMGIWI\TERHIHERHEQTVSYHSJXLITVSKVIWWXLEXLEW FIIRQEHI,EZIFIIRMRZSPZIH[MXLPMFVEV]MWWYIWMR4EPS%PXSJSV HIGEHIW  FQSWW$EXXRIX  3VQI7X Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Library Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations:(1311 characters) 1. What is it about the Library Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope ID: D7A7A854-5B31-44B7-B659-FFBD8700542D -LEZIWIVZIHSRXLI0MFVEV]%HZMWSV]'SQQMWWMSRJSVQSVIXLER]IEVW HYVMRKXMQIW[LIRPMFVEV]YWIWERHWIVZMGIWLEZIGLERKIHJVSQNYWX WXSGOMRKQIHMEXSTVSZMHMRKJEGMPMXMIWERHWIVZMGIWWYGLEWQIIXMRK WTEGIWTVSKVEQWIZIRXWGLMPHVIR WEGXMZMXMIWERHE[MHIVERKISJ QEXIVMEPMRRSR)RKPMWLPERKYEKIW;I[IVISRISJXLIJMVWXMRXLI97 XSTVSZMHIE[MHIVERKISJWIVZMGIWERHJEGMPMXMIWJSVTISTPIXSQIIX LEZIKVSYTIZIRXWWXYH]EVIEWERHEVERKISJEGXMZMXMIW1] I\TIVMIRGIW[MXLJMRHMRK[E]WJSVSYVPMFVEVMIWXSIQFVEGIXLIWIRI[ HIWMVIWSJTEXVSRWERHXLIVERKISJTVSKVEQWERHEGXMZMXMIWXLEXEVI RS[TVSZMHIHLEWQEHISYVPMFVEV]W]WXIQSRISJXLIQSWXHIWMVIHERH VIWTIGXIHMR4EPS%PXS;LIR-EXXIRHIHREXMSREPPMFVEV]WSGMIX] QIIXMRKW-JSYRHXLEX4EPS%PXSPMFVEVMIW[IVISRISJXLIQSWX MRRSZEXMZIERHWYGGIWWJYPPMFVEV]W]WXIQWMRXLI97-[ERXXSLIPT OIITMXSRXSTERHVIWTSRHIJJIGXMZIP]XSRI[RIIHWERHVIUYIWXWJSV WIVZMGIWERHYWISJJEGMPMXMIW 7IVZIHSR&SEVHSJ&EVVSR4EVO%WWSGMEXMSRERHGSJSYRHIHXLI&EVVSR 4EVO%WWSGMEXMSR*SYRHEXMSR[LMGLVIGIMZIHKVERXWSJWIZIVEPLYRHVIH XLSYWERHWJVSQ)4%XSSZIVWIIIZEPYEXMSRERHGPIERYTSJXLIXS\MG WXVIEQERHKVSYRH[EXIVGSRXEQMREXMSRMR&EVVSR4EVOERH:IRXYVE1IQFIV ERHTEWX'SQQYRMX]'S'LEMVSJXLI1SJJIXX6IWXSVEXMSR&SEVH[LMGL VIZMI[IHERHVIGSQQIRHIHGSVVIGXMZIEGXMSRJSVXLIGSRXEQMREXIHTPYQIW EX1SJJIXX*MIPHERH1SYRXEMR:MI[;EWSRISJXLIVIWMHIRXWMR &EVVSR4EVO[LS[SVOIH[MXLWXEJJERHGMX]GSYRGMPXSGVIEXI'2^SRMRK ERHXLI)P'EQMRS(IWMKR+YMHIPMRIW*SVQSVIXLER]IEVW[SVOIH[MXL WXEJJERHGSYRGMPQIQFIVWXSGVIEXIERHYTHEXIXLI'SQTVILIRWMZI4PER ERH>SRMRK3VHMRERGI&IJSVIQSZMRKXS4EPS%PXS-[EWSRISJXLI EGXMZMWXW[LSMRGSVTSVEXIH6ERGLS4EPSW:IVHIWQSVIXLER]IEVWEKS MRSVHIVXSTVIWIVZIXLIIRZMVSRQIRXERHQMRMQM^IHIZIPSTQIRXMQTEGXW 7TEGI7]WXIQW0SVEP )RKMRIIVVSGOIXWGMIRXMWX Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Library Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived from the Midpen Media Center: (1449 Characters) 3. If appointed, what specific goals would you like to see the Library Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Library Advisory Commission Application 4 of 5 4. Library Advisory Commission Members work with the document listed below. Are there any areas of this plan which you feel are more relevant/valued by the community? Why? As a potential Commissioner, is there any area which should be examined for inclusion in the future? (897 characters) Library Strategic Plan 2018-2021 DocuSign Envelope ID: D7A7A854-5B31-44B7-B659-FFBD8700542D -XLMROXLIGYVVIRXWXVEXIKMG4PERMWVIEPMWXMGERHVIPIZERXEWE [LSPI-RKIRIVEPMXWIIQWIJJIGXMZI8LI0%'[SVOIH[MXLWXEJJXS HIZIPSTMXERH-EQWEXMWJMIH[MXL[LIVIMXMWRS[;IRIIHXS[EMX E[LMPIPSRKIVERHWIIMJXLIVIWYPXWSZIVXMQIEVI[LEX[EWI\TIGXIH [LIRXLI4PER[EWEHSTXIH Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Library Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ I give permission for the City of Palo Alto to Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: D7A7A854-5B31-44B7-B659-FFBD8700542D  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 1 of 5 Personal Information Note: The LAC regularly meets the fourth Thursday of the every other month at 7:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do or your spouse you own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 946B6707-85AE-42EF-BBB7-C9DFFC8DE1CB :MH]E4VEHLER  :MH]ETHSX$KQEMPGSQ 4SWXKVEHYEXIHMTPSQEMRQEREKIQIRX-RHMER-RWXMXYXISJ1EREKIQIRX %LQIHEFEH &EGLIPSVW(IKVIIMR'SQQIVGI9RMZIVWMX]SJ1YQFEM )QIVKIRG]8IEGLIVGVIHIRXMEPW7XEXISJ'EPMJSVRME *EGIFSSO 7XERPI];E]4EPS%PXS'%  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations:(1311 characters) 1. What is it about the Library Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived from the Midpen Media Center: (1449 Characters) 3. If appointed, what specific goals would you like to see the Library Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 4 of 5 4. Library Advisory Commission Members work with the document listed below. Are there any areas of this plan which you feel are more relevant/valued by the community? Why? As a potential Commissioner, is there any area which should be examined for inclusion in the future? (897 characters) Library Strategic Plan 2018-2021 DocuSign Envelope ID: 946B6707-85AE-42EF-BBB7-C9DFFC8DE1CB %WERMQQMKVERX-EQJEWGMREXIHF]XLIHMZIVWMX]SJWXSVMIW[IFVMRK XSSYVI\TIVMIRGIEW%QIVMGERW8LIWXVEXIKMGTPERXSGSRRIGXGSQQYRMX] QIQFIVWXSI\GLERKIERHWLEVIWXSVMIW MRXIVIWXWERHWOMPPWMWWSQIXLMRKXLEXMWSJKVIEXMRXIVIWXXSQI-X [SYPHFI[SRHIVJYPXSWXEVXGSPPIGXMRKSVEPLMWXSVMIWJVSQXLI VIWMHIRXWSJXLMWEVIEIWTIGMEPP]XLSWI[LSLEZIEORS[PIHKISJXLI LMWXSV]ERHHIZIPSTQIRXSJ4EPS%PXSERHWLEVIXLIQ[MXL]SYRKIV KIRIVEXMSRW 3RIEVIEXLEX-HMHRSXWIILMKLPMKLXIHMRER]WMKRMJMGERX[E]ERH [LMGL-GSRWMHIVZIV]MQTSVXERXMWXLIEVIESJQIRXEPLIEPXLSJ QIQFIVWSJXLIGSQQYRMX]-JIIPSYVPMFVEVMIWGERTPE]EWMKRMJMGERX VSPIMRXLMWMWWYI Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ I give permission for the City of Palo Alto to Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 946B6707-85AE-42EF-BBB7-C9DFFC8DE1CB  VIDYA PRADHAN 1160 Stanley Way Palo Alto CA 94303 Cell: 510­304­7899 Email: vidyapdot@gmail.com PROFILE After working as a freelance writer for several years for the local paper in Fremont, CA, the Tri­City Voice, and operating a community website for South Asians (Water, No Ice) I spent nearly three years as the Managing Editor of India Currents, a print monthly aimed at South Asians, with a circulation of about 30,000 copies in Northern and Southern California. I have also hosted a weekly radio quiz show for kids, called the Safari Quiz Show, on KZDG 1550 AM for three years. I was responsible for creating this unique show, the only one of its kind in the U.S. I am the author of several children s books published in India as well as a joint memoir of a prominent tech personality. In my free time I volunteer at the East Palo Alto Library for their READS program, teaching English to adult English learners, as well as for All Students Matter, helping kids at Brentwood Academy improve their reading. RELEVANT EXPERIENCE ­ Volunteer All Students Matter (2016 present): Helping kids in Brentwood Academy with reading skills ­ Volunteer READS Program, San Mateo Library (2015­present): Helping adult English learners with grammar, conversation, and job skills. ­ Volunteer­ Booklegger Program, Fremont Main Library (2001­2013): Introducing books and encouraging reading to students in Fremont schools As a parent of two children, one in college and one in high school in Palo Alto, I greatly value education and am grateful for the many opportunities my children have had. I am excited about applying to be part of the Library Advisory Commission. EDUCATION 1987­1989 Post Graduate Diploma in Management, Indian Institute of Management, Ahmedabad. 1984­1987 Bachelor of Commerce, Sydenham University, Mumbai. DocuSign Envelope ID: 946B6707-85AE-42EF-BBB7-C9DFFC8DE1CB EMPLOYMENT Freelance Writer 2006 ­ February 2013­February 2016 Host of the Safari Quiz Show on KZDG 1550 AM October 2011­November 2012 Host of Parent Talk on KZDG 1550 AM June 2009­February 2012 Managing Editor, India Currents Magazine, San Jose, CA May 1992­September 1994 Treasury Manager, American Express Bank, Mumbai, India July 1989­April 1992 Manager, Equity Division, ANZ Grindlays Bank, Mumbai, India INTERESTS I am regular patron of SFSHN, Theater Works, and SF Playhouse and enjoy seeing plays and musicals performed throughout the Bay Area. I speak 3 languages (English, Hindi, and Tamil) fluently and understand 3 more (Marathi, Gujarati, Punjabi) passably. I am also a decent Scrabble player and crossword addict. DocuSign Envelope ID: 946B6707-85AE-42EF-BBB7-C9DFFC8DE1CB Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 1 of 5 Personal Information Note: The LAC regularly meets the fourth Thursday of the every other month at 7:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do or your spouse you own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 0AF7F8E2-F2B8-4B9C-9C46-C979342FF3EB 'EQTIWMRS%ZIRYI4EPS%PXS ;SPJITIVWSR$KQEMPGSQ  7YWER;SPJI  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations:(1311 characters) 1. What is it about the Library Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope ID: 0AF7F8E2-F2B8-4B9C-9C46-C979342FF3EB 0E[]IV &YWMRIWW3FNIGXW -PSZIPMXIVEXYVIERH-XLMROTYFPMGPMFVEVMIWEVI[SRHIVJYP -LEZI[SVOIH[MXLLSQIPIWWTISTPI[MXL,SXIPHI>MRGERH[MXLXLI HVSTMRGIRXIVMR4EPS%PXSRI\XXS8S[R 'SYRXV]-VERE[VMXMRK [SVOWLSTEXXLIHVSTMRGIRXIV- Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived from the Midpen Media Center: (1449 Characters) 3. If appointed, what specific goals would you like to see the Library Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope ID: 0AF7F8E2-F2B8-4B9C-9C46-C979342FF3EB -ZERMRXIVIWXIHMRWIIMRKWXYHIRXWSJEPPEKIWIRNS]XLIPMFVEV]EWE TIEGIJYPTPEGIXSWXYH]-EQMRXIVIWXIHMRPMXIVEG]IZIRXWFSSO KVSYTWERHEYXLSVXEPOW-[SYPHPMOIXSWIIWXSV]LSYVWJSV]SYRK GLMPHVIR 0-2/ Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 4 of 5 4. Library Advisory Commission Members work with the document listed below. Are there any areas of this plan which you feel are more relevant/valued by the community? Why? As a potential Commissioner, is there any area which should be examined for inclusion in the future? (897 characters) Library Strategic Plan 2018-2021 DocuSign Envelope ID: 0AF7F8E2-F2B8-4B9C-9C46-C979342FF3EB 4VSQSXMSRSJPMXIVEG]ERHIEVP]PIEVRMRKEVIOI]-[SYPHEPWSPMOIXS WIIQSVIKVSYTHMWGYWWMSRWSJ[SVOWSJJMGXMSRMRGPYHMRKQE]FI WIPIGXMSRSJE4EPS%PXS&SSOJSVYWEPPXSVIEHEXPIEWXSRGIE UYEVXIV Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Library Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ I give permission for the City of Palo Alto to Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 0AF7F8E2-F2B8-4B9C-9C46-C979342FF3EB  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Storm Water Management Oversight Committee 1 of 4 Personal Information Note: The SWMOC meets on an as needed basis Name: Addr Cell Ph ____ Home / ____ Office Phone: E- Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Storm Water Management Oversight Committee 2 of 4 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) 1. What is it about the Storm Water Management Oversight Committee that is aligned with your interests? (1518 characters) DocuSign Envelope ID: 666D1548-9B45-404D-95AA-5E21873DAF02 - LEZI [SVOIH [MXL XLI TYFPMG [SVOW HITEVXQIRX JMIPH STIVEXMSRW MR Q] VIWMHIRXMEP FYMPHMRK TVSNIGXW ERH YRHIVWXERH WXSVQ[EXIV GSRWXVYGXMSR QIGLERMGW ERH W]WXIQW 4VIWMHIRX (EZMH &S[IV -RGSVTSVEXIH - LEZI FIIR E QIQFIV SJ XLI ;IWXIVR &EPPIX &SEVH 4EPS %PXS 'LEQFIV 3VGLIWXVE &SEVH E KMVP W WSJXFEPP GSEGL ERH E QIQFIV SJ XLI ,MWXSVMG 6IWSYVGIW &SEVH WMRGI  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Storm Water Management Oversight Committee 3 of 4 2. Please describe your experience with and knowledge of the City of Palo Alto Storm Water Management program or projects.(1449 characters) 3. What do you think are the highest priorities regarding storm drains and how would you spend storm water funds?(1449 characters) DocuSign Envelope ID: 666D1548-9B45-404D-95AA-5E21873DAF02 - EQ E QIQFIV SJ XLI GYVVIRX 7XSVQ[EXIV 1EREKIQIRX 'SQQMXXII ERH LIPTIH GVIEXI XLI FYHKIX ERH WXSVQ[EXIV TVMSVMXMIW IWTIGMEPP] XLI +VIIR 7XSVQ[EXIV -RJVEWXVYGXYVI 4PER 7XSVQ[EXIV 1EREKIQIRX GSQQMXXII LEW X[S TVMSVMXMIW  QEMRXEMR ERH MQTVSZI XLI I\MWXMRK WXSVQ HVEMR W]WXIQ ERH  HIZIPSTI E +VIIR -RJVEWXVYGXYVI TPER XS QIIX JYXYVI GSYRX] ERH WXEXI WXSVQ[EXIV JMPXVEXMSR VIUYMVIQIRXW Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Storm Water Management Oversight Committee 4 of 4 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, ne number of any elected or appointed This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ______ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 666D1548-9B45-404D-95AA-5E21873DAF02  43 &S\  4EPS %PXS '%   DocuSign Envelope ID: 66601548-9B45-4040-95AA-5E21873DAF02 Memberships NARI {National Association of the Remodeling Industry), 1993 to 2012 International Conference of Building Officials, 2004 to 2013 Build It Green, 2009 to 2012 Not ready to submit 1. Click OTHER ACTIONS Your Application?2. Click FINISH LATER Storm Water Management Oversight Committee 1 of 4 Personal Information Note: The SWMOC meets on an as needed basis Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: 87DEA373-D6E2-4C76-BF72-0FED7B5EB997 GPEMVI$KVEWWVSSXWIGSPSK]SVK 'PEMVI)PPMSXX 'LIWXRYX%ZI4EPS%PXS  -LEZIE&7MRFMSPSK]ERHER17MR)RZMVSRQIRXEP)RKMRIIVMRKERH 7GMIRGI-LEZIEXXIRHIHRYQIVSYWTVIWIRXEXMSRWSRWYWXEMREFPI WXSVQ[EXIVQEREKIQIRXERHVIEHRYQIVSYWEVXMGPIWSRXLIWYFNIGX- [SVOIHJSVXLI97)4%EWERIRKMRIIVSRXLI[EXIVUYEPMX]TVSXIGXMSRERH TSPPYXMSRTVIZIRXMSRX[SGSRWYPXMRKGSQTERMIWMRGPYHMRK)3%XLEX WTIGMEPM^IWMRWXSVQ[EXIVJSV4EPS%PXSMRIRZMVSRQIRXEPGSQTPMERGI ERHRS[[MXL+VEWWVSSXW)GSPSK]XLEXLEW[EXIVHMWXVMGXJYRHMRKXS[SVO [MXL4EPS%PXSSRVEMRFEVVIPERHVEMRKEVHIRTVSNIGXW  Not ready to submit 1. Click OTHER ACTIONS Your Application?2. Click FINISH LATER Storm Water Management Oversight Committee 2 of 4 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Storm Water Management Oversight Committee that is aligned with your interests? DocuSign Envelope ID: 87DEA373-D6E2-4C76-BF72-0FED7B5EB997 7IRMSV)GSPSKMWX -VIGIRXP]TEVXMGMTEXIHMRXLIGSQQMXXIIXSLIPTKIXXLIWXSVQ[EXIV QIEWYVISRXLIFEPPSX-[SVO[MXLERSRTVSJMXXLEXMRZSPZIWXLI GSQQYRMX]MRIGSPSKMGEPVIWXSVEXMSRERHYVFERIGSPSK]-EQEPWSE>IVS ;EWXIFPSGOPIEHIVJSVXLI:IRXYVERIMKLFSVLSSH -EQMRXIVIWXIHMRLIPTMRKXLIGMX]XSQEREKIWXSVQ[EXIVMREQSVI WYWXEMREFPI[E]YWMRKXLI[EXIVEWEVIWSYVGIGSRWIVZMRKQYRMGMTEP [EXIVERHGVIEXMRKYVFERLEFMXEXW +VEWWVSSXW)GSPSK] Not ready to submit 1. Click OTHER ACTIONS Your Application?2. Click FINISH LATER Storm Water Management Oversight Committee 3 of 4 2. Please describe your experience with and knowledge of the City of Palo Alto Storm Water Management program or projects. 3. What do you think are the highest priorities regarding storm drains and how would you spend storm water funds? DocuSign Envelope ID: 87DEA373-D6E2-4C76-BF72-0FED7B5EB997 %W-WXEXIHEFSZI-EQMRXIVIWXIHMRLIPTMRKXLIGMX]XSQEREKI WXSVQ[EXIVMREQSVIWYWXEMREFPI[E]YWMRKXLI[EXIVEWEVIWSYVGI GSRWIVZMRKQYRMGMTEP[EXIVERHGVIEXMRKYVFERLEFMXEXW -LEHWSQIJEQMPMEVMX]SZIVQER]]IEVWXLEROWXSQ][SVO[MXL)3% ERHXLIGMX]SJXIRTEVXMGMTEXMRKMRQIIXMRKW[MXL.SI8IVIWMEFSYX WXSVQ[EXIVERHGVIIOQEREKIQIRXMWWYIW-FIGEQIQSVIJEQMPMEV[MXL XLIWTIGMJMGTVSNIGXWMRXLIGMX] WQEREKIQIRXTPER[LMPI TEVXMGMTEXMRKSRXLIFEPPSXQIEWYVIGSQQMXXII Not ready to submit 1. Click OTHER ACTIONS Your Application?2. Click FINISH LATER Storm Water Management Oversight Committee 4 of 4 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ The phone number / address can be non­public and different than the address collected on page one. (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 87DEA373-D6E2-4C76-BF72-0FED7B5EB997  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Storm Water Management Oversight Committee 1 of 4 Personal Information Note: The SWMOC meets on an as needed basis Name: Address: Cell Ph ____ Home / ____ Office Ph E- Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: C24CB6EF-049D-42FE-8705-76AAAB3880F1 /VMWXIR ,YKLIW - [EW IQTPS]IH MR XLI JMRERGI MRHYWXV] JSV  ]IEVW MR MRZIWXQIRX FEROMRK ERH ZIRXYVI GETMXEP EX 1SVKER 7XERPI] [LIVI - [SVOIH [MXL JMRERGMEP WXEXIQIRXW HEMP] - EQ GYVVIRXP] ER IRZMVSRQIRXEP GLIQMWXV] XIEGLIV ERH Q] GYVVMGYPYQ MRGPYHIW E WXSVQ [EXIV GSPPIGXMSR ERH EREP]WMW TVSNIGX Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Storm Water Management Oversight Committee 2 of 4 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Storm Water Management Oversight Committee that is aligned with your interests? DocuSign Envelope ID: C24CB6EF-049D-42FE-8705-76AAAB3880F1 7IUYSME 9RMSR ,MKL 7GLSSP (MWXVMGX - XIEGL IRZMVSRQIRXEP GLIQMWXV] EX 1IRPS%XLIVXSR ,MKL 7GLSSP ERH Q] WXYHIRXW HS E WXSVQ [EXIV EREP]WMW TVSNIGX IZIV] ]IEV XS PIEVR EFSYX [EXIV GLIQMWXV] ERH LYQER MQTEGX SR XLI [EXIV JPS[MRK XS XLI &E] ;I TIVJSVQ GLIQMGEP EREP]WMW SR XLI WXSVQ [EXIV SR XLI 1% GEQTYW ERH WXSVQ [EXIV GSPPIGXIH JVSQ WXYHIRXW W LSQIW ;I WXYH] XLI FEWMGW SJ XLI WXSVQ [EXIV W]WXIQ ZW XLI WI[IV [EXIV W]WXIQ 7IVZMRK SR XLI 7;13' GER MRJSVQ Q] XIEGLMRK SJ XLMW MQTSVXERX XSTMG ;I EPWS GSPPIGX [EXIV MR XLI 7ER *VERGMWUYMXS 'VIIO SR XLI FSVHIV SJ 4EPS %PXS ERH 1IRPS 4EVO ERH XIWX MX JSV GLIQMGEPW ERH I\EQMRI XLI LIEPXL SJ XLI [EXIV F] PSSOMRK EX XLI ERMQEP WTIGMIW MR XLI [EXIV -R EHHMXMSR [I XEOI E JMIPH XVMT XS 7IEVWZMPPI 0EOI ERH WXYH] XLI 7ER *VERGMWUYMXS [EXIVWLIH - OIIT FIIW ERH EQ GSRGIVRIH EJXIV QER] ]IEVW SJ GSPSR] GSPPETWI HMWSVHIV EJJIGXMRK PSGEP LMZIW EFSYX XLI TSPPYXERXW XLEX VIWMHIRXW ETTP] XS PE[RW ERH ZIKIXEXMSR MR 4EPS %PXS XLEX QE] FI LEZMRK LEVQJYP IJJIGXW SR FIRIJMGMEP MRWIGXW ERH XLI &E] ZME SYV WXSVQ [EXIV 8IEGLIV %HZMWSV] &SEVH 1IQFIV ERH TEWX &SEVH 1IQFIV 4EPS %PXS 'SQQYRMX] *YRH &SEVH 1IQFIV %PXS -RXIVREXMSREP 7GLSSP 1IRPS 4EVO :SPYRXIIV 6EZIRW[SSH 7GMIRGI -RMXMEXMZI +EVHIRIV 4EPS %PXS +EVHIR 4VSKVEQ 4EWX TEVIRX ZSPYRXIIV 4EPS %PXS 'LMPHVIR W 8LIEXVI 4PE]IV ERH TEWX XIEQ GETXEMR 2SVXLIVR 'EPMJSVRME *MIPH ,SGOI] %WWSGMEXMSR Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Storm Water Management Oversight Committee 3 of 4 2. Please describe your experience with and knowledge of the City of Palo Alto Storm Water Management program or projects. 3. What do you think are the highest priorities regarding storm drains and how would you spend storm water funds? DocuSign Envelope ID: C24CB6EF-049D-42FE-8705-76AAAB3880F1 %PP XLI TVSNIGXW XLEX 4EPS %PXS MW [SVOMRK SR EVI MQTSVXERX  JVSQ WXSVQ [EXIV GETEGMX] MQTVSZIQIRXW ERH VITEMVW YVFER VYRSJJ TVIZIRXMSR XS KVIIR MRJVEWXVYGXYVI ERH VIFEXIW - LEZI RS STMRMSR SR XLI VEROMRK SJ XLI MQTSVXERGI SJ XLIWI WTIRHMRK TVMSVMXMIW ERH [SYPH GSQI XS XLI 7;13' [MXL ER STIR QMRH - XIEGL QER] WXYHIRXW JVSQ )EWX 4EPS %PXS [LS LSQIW EVI HMWTVSTSVXMSREXIP] EJJIGXIH F] JPSSHMRK ERH - LEZI JSPPS[IH [MXL MRXIVIWX XLI ERXMJPSSHMRK TVSNIGX )EWX SJ  - EQ E YWIV SJ XLI WERH FEKW MR XLI WERH FEK HMWXVMFYXMSR TVSKVEQ [LMGL - ETTVIGMEXI 0MZMRK MR (S[RXS[R 2SVXL - [EXGL XLI 7ER *VERGMWUYMXS [MXL MRXIVIWX IZIV] ]IEV - VYR JMIPH XVMTW [MXL Q] WXYHIRXW XS XLEX GVIIO ERH WS ORS[ XLI QSWX EFSYX XLEX [EXIVWLIH ERH MXW TSPPYXMSR ERH JPSSHMRK TVSFPIQW ERH XLI VIGIRX QENSV TVSNIGX XS QMXMKEXI XLI JPSSHMRK -R XLI VIWX SJ 4EPS %PXS VSEH JPSSHMRK JSV I\EQTPI EX XLI 3VIKSR )\TVIWW[E] YRHIVTEWW EJJIGXW QSWX 4EPS %PXERW ERH WS MX MW KSSH RI[W XLEX 7ERXE 'PEVE 'SYRX] MW [MPPMRK XS TYX QSRI] XS[EVHW QMXMKEXMRK WXSVQ [EXIV TVSFPIQW XLIVI ERH XLEX 4EPS %PXS MW TYXXMRK QSRI] XS[EVHW SXLIV WXSVQ HVEMR VITEMV ERH GSRWXVYGXMSR TVSNIGXW - LEZI WXYHMIH TIVQIEFPI TEZIQIRX ERH LEZI MRWXEPPIH E TIVQIEFPI HVMZI[E] EX Q] LSYWI FYX YRJSVXYREXIP] HMH RSX ORS[ EFSYX XLI 4EPS %PXS VIFEXI TVSKVEQ EX XLI XMQI 8LMW MW E YWIJYP XSSP JSV XLI GMX] DocuS gn Enve ope ID: 0297DBEO 18C5 4606 82BF BOAFAC89A59F Storm Water Management Oversight Committee Personal Information -Note: The SWMOC meets on an as needed basis Name: Marilyn Keller Address:••••••• Cell Phone::•••• ,®Home tQ Office Phone: 650/494-9331 E-mail:••••••- Are you a Palo Alto Resident? 0 Yes 0 No Do you have any relatives or members of your household who are employed by the City of Palo AJto, who are currently serving on the City Council, or who are Commissioners or Board Members? {!2 Yes Q No Are you available and committed to complete the term applied for? ,0Yes Q. No California state law requires appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? Q Yes~ No Excluding your principal residence, do you or your spouse own real property in Palo Alto?Q Yes~ No How did you learn about the vacancy on the Storm Water Management Oversight Committee? Ocommunity Group Ooaily Post IZJEmail from City Clerk Deity Website DPalo Alto Weekly DFlyer Other: I'm presently on this commit tee. List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) Stanford University: MS Applied Earth Sciences researched plant soil mineral rel ationships BS Biological Sciences and equivalent in Environmental Earth Sciences U.C.Berkeley Certificate in hazardous materials management classes and other c l asses in soils and plant physiology Pacific Gas & El ectric Company over 18 years as a research biologist Electric Power Research Institute visiting biol ogist Please see my attached resume for more details. Marilyn Keller Page 1 Storm Water Management Oversight Committee DocuS gn Enve ope ID: 0297DBEO 18C5 4606 82BF BOAFAC89A59F Employment Present or Last Employer: Pacific Gas & lectric Company Occupation: senior Research Associate Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) Storm Water Management Oversight Committee 2017 to present City of Palo Alto Utilities Advisory Commission 2005-2012 Canopy Board member 10/11-6/17, 7/18 to present Canopy Board Secretary 8/13-6/17, 7/18 to present Canopy Program Committee and planting leader 2011-present Palo Alto Cool Block leader 2/19 to present Partners in Education {Pi E) Gunn High School representative 2015-present Gunn High School Traffic Safety Representative 2017-present JLS Middle School Green Team parent liason 2007-2010, 2012-2015 JLS Middle School Executive PTA Council Representative 2007-2010 Girl Scout Leader,Co-leader for 3 troops from 2003-2014 Fairmeadow Elementary School Site Council 2002-2010 Fairmeadow Elementary School Executive PTA 2008-2010 Palo Alto Family Resources Ambassador Program 2007-2008 Active in various council member candidate campaigns Helped coordinate community input for Palo Alto s Alma Plaza redevelopment 1. What is it about the Storm Water Management Oversight Committee that is aligned with your interests? (1518 characters) All my adul t life, I have been interested in minimizing negative environmental impacts. I see storm water management as an important way to reduce flooding and bay pol lution. More specifically, I'm interested in using trees to reduce peak storm water f l ows, and to protect trees whenever practical. I am a l so interested in opportunities to use storm water as a resource to capture and use, both city wide and for individuals. I am also interested in increasing long term infrastructure capacity to manage increasing storm water demands, especiall y in areas east of Middlefield Road. In addition to upgrading pipes and pumps, I'm interested in other options such as p l anting more trees, encouraging more use of permeable hardscape, and considering the use of bioswales to reduce peak flows. This could incl ude coordinating with schools within PAUSD which coul d provide important opportunities. I have worked with key PAUSD personnel as a vol unteer and would like to hel p coordinate work towards common goal s. Marilyn Keller Page 2 Storm Water Management Oversight Committee DocuS gn Enve ope ID: 0297DBEO 18C5 4606 82BF BOAFAC89A59F 2. Please describe your experience with and knowledge of the City of Palo Alto Stonn Water Management program or projects. (1518 characters) I've enjoyed the thoughtful interaction between staff and the Palo Alto Storm Water Management Oversight Committee (SWMOC) members the last two years. The staff members clearly have a lot on their plate to comply with local requirements and to build on past efforts to optimize storm water management in Palo Alto. They also seem quite technically informed, dedicated, and efficient with their time. I'm also impressed by the expertise and valuable institutional knowledge of the existing SWMOC. VVhen reviewing specific projects, it's clear that the SWMOC provides valuable insight on detailed local situations, including land use specifics and public perception. In addition, I have observed that the staff could use more support collecting data to assess the relative benefits of various projects and actions. This is important to provide a basis for prioritizing where the funds are best spent, and to gain more community support for projects with the highest benefits. This could also encourage more collaborative efforts with the PAUSD and other entities with large areas of impermeable surfaces, as well as with individuals who seem hesitant to take advantage of rebate programs including rain barrels. More data could help convince people that these cumulative efforts make economic sense and could realty make a difference for our community. 3. What do you think are the highest prlorlUes regarding atonn drains and how would you spend atonn watarfunda? (1518 characters) Overall, the highest priorities for storm drains are to have the capacity to prevent flooding, to minimize water pollution, and to be safe, with reasonable maintenance costs, especially in eastern Palo Alto flood zones. However, accomplishing these goals reaches far beyond increasing the capacity of storm drains, pipes, pumps, and streams. I think more work needs to be focused on reducing the peak water flows during storms, especially with the anticipated sea level rese, expected greater frequency of intense storms, and higher density development. This could be accomplished in various ways. Peak flows can be reduced using permeable hardscape, water catchment, and trees. As land development gets denser, it's important to minimize runoff to at least compensate for the increased land cover. Trees are especially effective at absorbing significant water directly in their leaves and from the soil. They also delay the Impact of rain on the ground by several minutes which can moderate peak flows. Adding 25% more tree cover could reduce storm water by 10%. In addition to increasing storm drain capacity and reducing runoff, I would prioritize funding more data collection to quantify benefits and avoided costs. Ifs not clear that we even know if current actions are improving our overall capacity to manage runoff, or if new development is increasing runoff more quickly than we can reduce it. More data would allow us to prioritize the best future projects. Page3 Storm water Management oversight Cormiittee DocuS gn Enve ope ID: 0297DBEO 18C5 4606 82BF BOAFAC89A59F Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, "No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." This consent form will not be redacted and will be attached to the Application and posted to the City 's website. The full code can be read here: LINK Read the code, and check. only ONE option below: 0 I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR .@ I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am providing the following alternate information and request that they use the following contact information instead. Address: 250 Hamilton Ave., Palo Alto, CA 94301 Cell Phone: 650-57~253 @Home 10mce Phone: E-mail: ma rilynkeller@gmail.com l~~:b~ L oFOB3771049C485 ... Signature: Jtt,,.µ~11< 6§~4 . 3/26/2019 Date: March 25, 2019 Page4 Storm Water Management Oversight Committee DocuS gn Enve ope ID: 0297DBEO 18C5 4606 82BF BOAFAC89A59F MARILYN KELLER EDUCATION Stanford University-Palo Alto, CA MS, BS -Applied Earth Sciences. Researched plant·soil-ore deposit relationships. BS Biological Sciences (included six months in Germany) U.C. Berkeley Extension -Berkeley, CA Candidate for certificate in Hazardous Materials Management Page Two Professional development seminars include El\1F, hazardous materials management, indoor air quality, remote sensing, supervision and management, watershed management, and pollution effects on vegetation. COMMITTEE PARTICIPATION • Massachusetts Institute of Technology Energy Lab Technical Advisory Group • Bonneville Power Administration Technical Committee -Joint HVDC Agriculture Study • Southern California Gas/Gas Research Institute Indoor Air Quality Advisory Committee • Electric Power Research Institute Advisory Committee • PG&E EMF Task Force and Joint Union/Management EMF Committee AWARDS • EPRl Innovators A ward -Advanced new technology to develop the new "high field" EMDEX meter for measuring comprehensive occupational magnetic field exposures. (1994) • EPRl Recognition Award -For outstanding efforts and service in the EPRI Nationv.ide Residential Magnetic Field Measurement Program. (1992) • R&D Petformance Award Nominee -Obtained $500,000 co-funding, managed a complex project of over $1,000,000 and gained regulatory technical approval. (1991) • R&D Performance Recognition Program Award -Obtained more than $200,000 co-funding from EPRI for PG&E's geothermal research. (1988) • Distinguished Employee Award -Provided technical review of EPRl research proposals and reports. (1986) PUBLICATIONS and PRESENTATIONS • Managed the completion of technical reports. • Published technical papers, and wrote PG&E reports. • Presented research results within PG&E and to outside technical groups. Titles available upon request. Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Storm Water Management Oversight Committee 1 of 4 Personal Information Note: The SWMOC meets on an as needed basis Name: Addr Cell Ph ____ Home / ____ Office Phone: E- Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Storm Water Management Oversight Committee 2 of 4 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) 1. What is it about the Storm Water Management Oversight Committee that is aligned with your interests? (1518 characters) DocuSign Envelope ID: 2CA0E42F-DA13-43D8-B34A-8A01C1B8DCDA :MGI 4VIWMHIRX ,(6 SZIV  WXEJJ GSRWYPXMRK )RZMVSRQIRXEP )RKMRIIV 1IQFIV 7EJI 4EPS %PXS +VSYRH[EXIV 4EPS %PXS )QIVKIRG] 7IVZMGIW :SPYRXIIV - LEZI FIIR MRZSPZIH MR RYQIVSYW TVSKVEQW ERH TVSNIGXW MR Q] GEVIIV XLEX LEZI MRGPYHIH WXSVQ [EXIV JEGMPMXMIW ERH TPERW - EQ E QIQFIV SJ 7EJI 4EPS %PXS +VSYRH[EXIV ERH FIPMIZI - GSYPH LIPT [MXL MRXIKVEXMRK GSQQSR MWWYIW FIX[IIR KVSYRH[EXIV ERH WXSVQ [EXIV Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Storm Water Management Oversight Committee 3 of 4 2. Please describe your experience with and knowledge of the City of Palo Alto Storm Water Management program or projects.(1449 characters) 3. What do you think are the highest priorities regarding storm drains and how would you spend storm water funds?(1449 characters) DocuSign Envelope ID: 2CA0E42F-DA13-43D8-B34A-8A01C1B8DCDA %W ER EGXMZI QIQFIV SJ 4EPS %PXS 7EJI +VSYRH[EXIV - LEZI EHHVIWWIH QER] GSQQSR MWWYIW - LEZI VIZMI[IH XLI JMREP HVEJX SJ XLI +VIIR 7XSVQ[EXIV -RJVEWXVYGXYVI 4PER EXXIRHIH XLI QIIXMRK [LIVI XLI TPER [EW TVIWIRXIH ERH TVSZMHIH MRTYX ,MKLIWX TVMSVMXMIW WLSYPH FI SR TYFPMG IHYGEXMSR ERH MRZSPZIQIRX HIZIPSTQIRX ERH IRLERGIQIRX SJ REXYVEP W]WXIQW WYGL EW FMSW[EPIW ERH [IXPERHW ERH IRLERGIH VIQSZEP SJ WYVJEGI GSRXEQMRERXW MRGPYHMRK 4EPS %PXS W WXVIIX W[IITMRK TVSKVEQ Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Storm Water Management Oversight Committee 4 of 4 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, ne number of any elected or appointed This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ______ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 2CA0E42F-DA13-43D8-B34A-8A01C1B8DCDA  &V]ERX 7X 4EPS %PXS '%   VSRS[$QWRGSQ  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Storm Water Management Oversight Committee 1 of 4 Personal Information Note: The SWMOC meets on an as needed basis Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 368DC3DD-B6B8-424B-8F30-349715ED835B &VMEV[SSH;E] RSRI 6MGLEVH-;LEPI] VMGLEVH$XMROIVTMRGSQ 6IKMWXIVIH'MZMP)RKMRIIVMRXLI7XEXISJ'EPMJSVRME6IWMHIRXSJ4EPS %PXSJSV]IEVW7XERJSVHKVEHYEXIGPEWWSJ QIQFIVJSVQER]]IEVW  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Storm Water Management Oversight Committee 2 of 4 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) 1. What is it about the Storm Water Management Oversight Committee that is aligned with your interests? (1518 characters) DocuSign Envelope ID: 368DC3DD-B6B8-424B-8F30-349715ED835B 'MX]SJ4EPS%PXS 'LMIJ-RWTIGXSVJSVXLI;EXIV+EW;EWXI[EXIV(MZMWMSR 1IQFIVSJ7EMRX1EVOW'LYVGL:SPYRXIIV[SVOJSV4EPS%PXS'LMPH'EVI 4VSJIWWMSREPWTIGMEPX]-LEZIHIWMKRIHERHGSRWXVYGXIHQER]WXSVQ [EXIVTVSNIGXW Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Storm Water Management Oversight Committee 3 of 4 2. Please describe your experience with and knowledge of the City of Palo Alto Storm Water Management program or projects.(1449 characters) 3. What do you think are the highest priorities regarding storm drains and how would you spend storm water funds?(1449 characters) DocuSign Envelope ID: 368DC3DD-B6B8-424B-8F30-349715ED835B 8LITVSNIGXWXLEXEVISYXPMRIHMR&PYI6MFFSR'SQQMXXIIVITSVX 1]QIQFIVWLMTSRXLIGSQQMXXIIKSIWFEGO]IEVW-[EWEQIQFIVSJ XLI7XSVQ;EXIV&PYI6MFFSR'SQQMXXII Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Storm Water Management Oversight Committee 4 of 4 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, ne number of any elected or appointed This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: 368DC3DD-B6B8-424B-8F30-349715ED835B  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 1 of 5 Personal Information Note: The UAC regularly meets the first Wednesday of the month at 6:00 p.m. Name: Addr Cell Pho ____ Home / ____ Office Phone: E- Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 944C57E7-4626-47C4-9681-F5A7EB838C6A 0EYVIR 7IKEP ,SKIRI 0 'LSM - LEZI E HIKVII MR WSJX[EVI ERH GSQTYXIV IRKMRIIVMRK ERH - YWIH XS [SVO EW E WSJX[EVI IRKMRIIV MRGPYHMRK MR XIGLRSPSKMIW VIPEXIH XS XIPIGSQQYRMGEXMSRW - EQ GYVVIRXP] E PE[]IV ERH E QIQFIV SJ XLI 7XEXI &EV SJ 'EPMJSVRME ERH - TVEGXMGI TEXIRX PE[ 8LI EVIEW SJ XIGLRSPSK] XLEX - LEZI [SVOIH SR MRGPYHI WQEVX KVMHW WQEVX QIXIVW + RIX[SVOW ERH GSQTPI\ W]WXIQW QEREKIQIRX  4EPS %PXS '%  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope ID: 944C57E7-4626-47C4-9681-F5A7EB838C6A &EOIV &SXXW 004 TEXIRX PE[]IV - EQ GYVVIRXP] E QIQFIV SJ XLI FSEVH SJ XLI 2EXMSREP %WMER 4EGMJMG %QIVMGER &EV %WWSGMEXMSR 2%4%&% ERH SJ XLI FSEVH SJ XLI %WMER 4EGMJMG %QIVMGER &EV %WWSGMEXMSR SJ 7MPMGSR :EPPI] %4%&%7:  - TVIZMSYWP] WIVZIH EW XLI 4VIWMHIRX SJ %4%&%7: ERH - EPWS TVIZMSYWP] WIVZIH SR XLI FSEVH SJ XLI /SVIER %QIVMGER &EV %WWSGMEXMSR SJ 2SVXLIVR 'EPMJSVRME ERH XLI 7ERXE 'PEVE 'SYRX] &EV %WWSGMEXMSR - EQ EPWS EGXMZI [MXL XLI %QIVMGER &EV %WWSGMEXMSR - EQ E QIQFIV SJ XLI 'SYRGMP SJ /SVIER %QIVMGERW ERH - EQ EPWS ER EGXMZI WYTTSVXIV SJ XLI /SVIER %QIVMGER 'SQQYRMX] *SYRHEXMSR SJ 7ER *VERGMWGS - LEZI LIPTIH XS GSSVHMREXI ERH TEVXMGMTEXIH MR ZSXIV VIKMWXVEXMSR HVMZIW SR FILEPJ SJ E RYQFIV SJ XLI SVKERM^EXMSRW PMWXIH EFSZI EW [IPP EW TVS FSRS GPMRMGW ERH SXLIV GSQQYRMX] MRMXMEXMZIW - EQ LMKLP] MRXIVIWXIH MR JMRHMRK [E]W XS MQTVSZI YVFER MRJVEWXVYGXYVI TEVXMGYPEVP] [LIVI XIGLRSPSK] GER FI PIZIVEKIH MR E GSWXIJJIGXMZI QERRIV XS LIPT VIHYGI GSWX [EWXI ERH IVVSVW 4VSZMHMRK YXMPMXMIW WYGL EW IRIVK] [EXIV ERH XIPIGSQQYRMGEXMSRW EX E VIEWSREFPI GSWX GER LIPT XS PMJX YT EPP WIKQIRXW SJ E GSQQYRMX] F] MQTVSZMRK LIEPXL ERH PMZMRK GSRHMXMSRW TVSZMHMRK EGGIWW XS ORS[PIHKI ERH IHYGEXMSR ERH MQTVSZMRK WEJIX] [LMGL GER XLIR LIPT XS VIHYGI SXLIV GSWXW WYGL EW LIEPXLGEVI ERH PE[ IRJSVGIQIRX -R XLI 7MPMGSR :EPPI] EVIE MR TEVXMGYPEV [LIVI [I LEZI EFYRHERX EGGIWW XS EPP X]TIW SJ XIGLRSPSK] XLIVI WLSYPH FI E [IEPXL SJ VIEH] STXMSRW JSV 4EPS %PXS XS XEOI EHZERXEKI SJ - [SYPH PMOI XS LIPT YWI Q] XIGLRMGEP FEGOKVSYRH ERH KIRIVEP IRXLYWMEWQ JSV MWWYIW EVSYRH YVFER TPERRMRK XS LIPT JMRH [E]W XS RSX SRP] IREFPI 4EPS %PXS XS VIET XLI FIRIJMX SJ XLI [IEPXL SJ XIGLRSPSKMGEP MRRSZEXMSR MR SYV EVIE FYX EPWS XS WIVZI EW E PIEHIV MR GSWXIJJIGXMZI ERH LYQERMXEVMER QEREKIQIRX ERH TVSZMWMSR SJ YXMPMXMIW Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: (1518 characters) 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope ID: 944C57E7-4626-47C4-9681-F5A7EB838C6A - EQ TEVXMGYPEVP] MRXIVIWXIH MR XLI TSXIRXMEP MRWXEPPEXMSR SJ WQEVX QIXIVW 8LMW [SYPH TVSZMHI WMKRMJMGERX EFMPMXMIW XS RSX SRP] VIHYGI MQQIHMEXI GSWXW IK F] TVSZMHMRK XLI GETEFMPMX] XS QSVI MRXIPPMKIRXP] WIX VEXIW JSV IRIVK] YWEKI  FYX EPWS TSXIRXMEPP] QER] SXLIV EHZERGIH GETEFMPMXMIW - EQ EPWS MRXIVIWXIH MR XLI TSXIRXMEP MRWXEPPEXMSR SJ PEWXQMPI JMFIV STXMG PMRIW XLVSYKLSYX 4EPS %PXS RIMKLFSVLSSHW 8LMW [SYPH TVSZMHI XLI STTSVXYRMX] JSV 4EPS %PXS XS TVSZMHI WMKRMJMGERX EHZERXEKIW MR IHYGEXMSR LIEPXLGEVI QSRMXSVMRK SJ XLI IPHIVP] TVS FSRS PIKEP WIVZMGIW ERH QER] SXLIV EVIEW - EQ GSRWGMSYW SJ XLI JEGX XLEX WYGL XIGLRSPSKMIW GER MRZSPZI WMKRMJMGERX YTJVSRX GSWXW LS[IZIV XLIVI QE] FI STTSVXYRMXMIW XS [SVO [MXL PSGEP XIGLRSPSK] GSQTERMIW XS LIPT NYQTWXEVX ERHSV TEVXMEPP] SV [LSPP] JYRH WYGL MRMXMEXMZIW 4EVX SJ XLI XI\X FS\ EFSZI MW SFWGYVMRK XLI XI\X SJ XLMW UYIWXMSR FYX Q] YRHIVWXERHMRK MW XLEX XLI UYIWXMSRW EWOW -J ETTSMRXIH [LEX WTIGMJMG KSEPW [SYPH ]SY PMOI XS WII XLI 9XMPMXMIW %HZMWSV] 'SQQMWWMSR EGLMIZI ERH [L]# ,S[ [SYPH ]SY WYKKIWX EGGSQTPMWLMRK XLMW# - [SYPH PMOI XS WII XLI 9%' XLMRO QSVI FVSEHP] EFSYX XLI HMJJIVIRX [E]W MR [LMGL MQTVSZIQIRXW ERH EHZERGIW MR SYV YXMPMX] MRJVEWXVYGXYVI GSYPH LIPT XS HVMZI PEVKIV GSQQYRMX] KSEPW - WYKKIWX PIEVRMRK EFSYX MRMXMEXMZIW XLEX SXLIV GMXMIW EVSYRH XLI 97 ERH IZIR MR SXLIV GSYRXVMIW XLEX LEZI XLIMV S[R YXMPMXMIW HMWXVMGX EVI MQTPIQIRXMRK XS LIPT HVMZI MRMXMEXMZIW XLEX GSYPH FI YWIJYP ERH IJJIGXMZI MR 4EPS %PXS 0IEVRMRK JVSQ XLI WYGGIWWIW ERH JEMPYVIW SJ SXLIVW MW EP[E]W GLIETIV XLER I\TIVMQIRXMRK [MXLSYX WYGL E JSYRHEXMSR ERH MX QE] FI XLEX RSZIP WSPYXMSRW HMWGSZIVIH MR SXLIV EVIEW GER LIPT XS MQTVSZI GSRHMXMSRW LIVI MR SYV GMX] Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 4 of 5 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1035 characters) The Utilities Strategic Plan The Long Term Electric Acquisition Plan The Gas Utility Long-term Plan Urban Water Management Plan Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan DocuSign Envelope ID: 944C57E7-4626-47C4-9681-F5A7EB838C6A RE Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, official on the Internet without firs This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address te. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ______ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your to upload your document(s). DocuSign Envelope ID: 944C57E7-4626-47C4-9681-F5A7EB838C6A  LSKIRIGLSM$KQEMPGSQ  'LERRMRK %ZI 4EPS %PXS '%   Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 1 of 5 Personal Information Note: The UAC regularly meets the first Wednesday of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 9B048E71-302C-4145-A174-C459324DB3A1  VIFIGGE$TVMZEXIGPMIRXPIKEPGSQ 6IFIGGE)MWIRFIVK -EQEPE[]IVERHEREGXMZIQIQFIVSJXLI7XEXI&EVSJ'EPMJSVRME -LEZIFIIRTVEGXMGMRKPE[MR'EPMJSVRMEJSV]IEVWTVMQEVMP] [SVOMRKJSVXIGLRSPSK]GSQTERMIWERHSRFILEPJSJXIGLRSPSK] IRXVITVIRIYVWMRGPYHMRKGPIERXIGLERHKVIIRGSQTERMIW -LSPHE&%JVSQ7XERJSVH9RMZIVWMX]MR(IGMWMSR7GMIRGIW  ERH.( JVSQ,EVZEVH0E[7GLSSP   ;EZIVPI]7X4EPS%PXS'%  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: (1518 characters) 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 4 of 5 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1035 characters) The Utilities Strategic Plan The Long Term Electric Acquisition Plan The Gas Utility Long-term Plan Urban Water Management Plan Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan DocuSign Envelope ID: 9B048E71-302C-4145-A174-C459324DB3A1 2SQEXIVMEPI\TIVMIRGI]IXFYX-[IPGSQIERSTTSVXYRMX]XSKEMRXLEX I\TIVMIRGI Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, official on the Internet without firs This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address te. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your to upload your document(s). DocuSign Envelope ID: 9B048E71-302C-4145-A174-C459324DB3A1  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 1 of 5 Personal Information Note: The UAC regularly meets the first Wednesday of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 48611693-8852-4801-8254-4516F99D0C74  7IEPI%ZIRYI  GPEYHI$I^VERGSQ 'PEYHI)^VER Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope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­PIGXVMGMXÍHI*VERGI E WXEXIS[RIHYXMPMX][LMGLMWEQSRKXLIPEVKIWXYXMPMXMIWMRXLI[SVPH 7XYHMIHIPIGXVMGMX]KIRIVEXMSRERHHMWXVMFYXMSRMRKVIEXHIXEMP :MWMXIHQER]HMJJIVIRXX]TIWSJTS[IVKIRIVEXMSRTPERXW Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: (1518 characters) 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 4 of 5 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1035 characters) The Utilities Strategic Plan The Long Term Electric Acquisition Plan The Gas Utility Long-term Plan Urban Water Management Plan Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan DocuSign Envelope ID: 48611693-8852-4801-8254-4516F99D0C74 -VIEHXLIWIHSGYQIRXWERH[MPPHIJMRMXIP]WTIRHQSVIXMQISRXLIQMJ WIPIGXIHJSVXLITSWMXMSR -TEVXMGMTEXIHMREGSQQYRMX][SVOWLSTJSVXLIYTHEXISJXLI7XVEXIKMG 4PERMR -HSEPWSGPSWIP]JSPPS[XLIRI[WEFSYXXLI'MX]YXMPMXMIWQSWXP] XLVSYKLXLI4EPS%PXS;IIOP] Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, official on the Internet without firs This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address te. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your to upload your document(s). DocuSign Envelope ID: 48611693-8852-4801-8254-4516F99D0C74  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 1 of 5 Personal Information Note: The UAC regularly meets the first Wednesday of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: A16FBB95-7886-4CCA-9918-5E891D74D3EF VQL$EPHIVEERGSQ 1YVVE];E]  6SFIVX1,MRHIR -LEZIE&EGLIPSVSJ7GMIRGIMR)PIGXVMGEP)RKMRIIVMRKERHE1EWXIVW SJ7GMIRGIMR'SQTYXIV7GMIRGI-LEZI[SVOIHMR-RXIVRIXXIGLRSPSK] JSVQSWXSJQ]TVSJIWWMSREPGEVIIVERHMRTYFPMGWIVZMGIMRXLI -RXIVRIX7SGMIX]ERH-RXIVRIX)RKMRIIVMRK8EWO*SVGI%PWS[LMPIMR GSPPIKI-[SVOIHX[SWYQQIVWMRXLIIRKMRIIVMRKHITEVXQIRXEX*PSVMHE 4S[IVERH0MKLXMR7EVEWSXE*PSVMHE1]':MWEXXEGLIH  Not ready to submit 1. Click OTHER ACTIONS Your Application?2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope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y interest in the Utilities Advisory Commission started after my wife and I had solar panels installed on our home in Palo Alto and purchased an electric car. I wanted to learn more about how electricity was generated and managed in Palo Alto. I would like to contribute to keeping our local utility working well in Palo Alto. My technical background in engineering and the Internet will be useful in understanding some of the issues facing the Utilities department. My experience serving on and chairing the Internet Society board gives me the experience to work collaboratively in a group like the UAC. I have experience understanding how budgets work, how commission members work together, and how to work collaboratively with staff. I also bring a strong background in Internet technology and security. As more of the Utility department is connected and uses new technologies like Smart Meters, it's important that the UAC can provide oversight to ensure that it is done in a secure and safe way. It’s important to be proactive about Internet security before there is a breach. My background in deploying Internet technology is useful for looking at the current fiber ring and developing the appropriate plan for fiber to the home. If selected, I would use my expertise to enhance the UAC’s understanding of this issue. Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: (1518 characters) DocuSign Envelope ID: A16FBB95-7886-4CCA-9918-5E891D74D3EF 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) Specific issues that have come before the UAC that I am particularly interested in are electrical power generation and storage, fiber to the home, and cybersecurity as it relates to Palo Alto utilities. Palo Alto should take more advantage of locally generated PV power. This would both makes us less dependent on external suppliers and further reduce our carbon footprint. Fiber to the home is an issue that has been discussed for many years in Palo Alto. The current fiber ring has been very successful, I would like to find a way to extend this to the whole community. It is a complex issue that will require thoughtful solutions. My Internet background will be helpful in evaluating alternatives in this area. One important issue that I have not seen discussed, is how the Utility department will deal with the effects of climate change. There is currently a focus on reducing carbon. This is good, but we also need to be prepared to deal with the effects of climate change, such as the rising levels of the bay. The Colorado / W. Bayshore substation is very close to Matadero Creek and San Francisco Bay. It would be a disaster for the city if this flooded, we should start planning to mitigate this problem. I would like to see newer electric power technologies like smart meters and local storage deployed in Palo Alto, find a thoughtful solution to expanding our fiber network to the Palo Alto community, harden the city utility networks against cyber-attacks, and develop plans to mitigate the effects of climate change. My approach to accomplishing these goals is to work with the other UAC members and Utility department staff to raise awareness to these issues, propose solutions, and evaluate plans to implement them. Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 4 of 5 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1035 characters) The Utilities Strategic Plan The Long Term Electric Acquisition Plan The Gas Utility Long-term Plan Urban Water Management Plan Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan DocuSign Envelope ID: A16FBB95-7886-4CCA-9918-5E891D74D3EF -LEZIVIZMI[IHEPPSJXLIWIHSGYQIRXW -REHHMXMSR-EXXIRHIHERHTEVXMGMTEXIHMRXLI'SQQYRMX]7XVEXIKMG 4PERRMRK;SVOWLSTLIPHSR3GXSFIVXLEX[EWTEVXSJXLITVSGIWW XLEXHIZIPSTIHXLI9XMPMXMIW7XVEXIKMG4PER-LEZIEXXIRHIHE RYQFIVSJ9%'QIIXMRKWWMRGIXLI[SVOWLST[LIVIXLMWTPER[EWHMWGYWWIH ERHETTVSZIHF]XLI9%' Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, official on the Internet without firs This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address te. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your to upload your document(s). DocuSign Envelope ID: A16FBB95-7886-4CCA-9918-5E891D74D3EF  6SFIVX1,MRHIR 1YVVE];E]4EPS%PXS'% VQL$EPHIVEERGSQ  7YQQEV] 'SMRZIRXSVSJ-4Z'LIGO4SMRX*IPPS[EX'LIGO4SMRX7SJX[EVI'LEMVSJXLI-RXIVRIX 7SGMIX]&SEVHSJ8VYWXIIW  'SGLEMVSJXLI-)8*1%2-4Z[SVOMRK 6IGIMZIH-)))-RXIVRIX%[EVHJSV©TMSRIIVMRK[SVOMRXLIHIZIPSTQIRXSJXLIJMVWX -RXIVRIXVSYXIVWª4VIWMHIRX¬W%[EVHEX7YR1MGVSW]WXIQW 4YFPMG7IVZMGI -RXIVRIX7SGMIX] 'LEMVSJXLI-RXIVRIX7SGMIX]&SEVHSJ8VYWXIIWJVSQXSERHQIQFIVSJXLI &SEVHJVSQ%GGSQTPMWLQIRXWMRGPYHILMVMRKERI[')3JSVXLI SVKERM^EXMSRVIWXVYGXYVMRKXLISVKERM^EXMSRXSFIXXIVI\IGYXI-73'QMWWMSRWXEFMPM^IH MX¬WJMRERGIWWMKRMJMGERXP]MQTVSZIH-73'IJJIGXMZIRIWWERHZMWMFMPMX]MRXLI-RXIVRIX IGSW]WXIQERHFYMPXE[IPPJYRGXMSRMRK&SEVH -RXIVRIX7XERHEVHM^EXMSR %GXMZIMRXLI-)8*WMRGIERHMWXLIEYXLSVSJ6*'WMRGPYHMRKQER]SJXLIGSVI -4ZWTIGMJMGEXMSRWERHXLVII%TVMP6*'W'YVVIRXP]QIQFIVSJXLI6*')HMXSVMEP &SEVHERHGSGLEMVSJXLI1%2[SVOMRKKVSYT4VIZMSYWP]WIVZIHEWXLIGLEMVSJXLI -)8*%HQMRMWXVEXMZI3ZIVWMKLX'SQQMXXII -%3' -)8*8VYWX8VYWXII-RXIVRIX 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ocuSign Envelope ID: A16FBB95-7886-4CCA-9918-5E891D74D3EF Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 1 of 5 Personal Information Note: The UAC regularly meets the first Wednesday of the month at 6:00 p.m. Name: Addr Cell Pho ____ Home / ____ Office Phone: E- Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 93DC48FB-2181-4030-A64D-4230E32A39D3 (EZMH ,WMIL &)) +ISVKME -RWXMXYXI SJ 8IGLRSPSK] %XPERXE +%  7GLPYQFIVKIV    JMIPH IRKMRIIV 3 + YTWXVIEQ +IR 1KV MR IPIGXVMG QIXIV QJK +IR 1KV MR XIPIGSQ IUYMTQIRX WQEVX GEVH QJK &YWMRIWW (IZ %PGEXIP0YGIRX    FYWMRIWW HIZ &EOIV ,YKLIW     FYWMRIWW HIZ PSGEXMSR QKV TVSHYGX PMRI QKV Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope ID: 93DC48FB-2181-4030-A64D-4230E32A39D3 - VIXMVIH EJXIV WTIRHMRK  ]IEVW SZIVWIEW EW ER I\TEX IQTPS]II [SVOMRK JSV E JI[ 97 FEWIH GSQTERMIW - PIJX Q] MRHYWXV] HYVMRK E WIZIVI HS[RXYVR ERH HYI XS Q] S[R MPPRIWW ;I GLSWI XS WIXXPI LIVI FIGEYWI SYV GLMPHVIR EVI MR XLI EVIE ERH - EQ RS[ IRNS]MRK PMZMRK MR 4EPS %PXS &EOIV ,YKLIW 'LMRE 6IXMVIH - YWIH XS VYR E .: QERYJEGXYVMRK TPERX QEOMRK IPIGXVMGMX] QIXIVW JSV TS[IV YXMPMX] MR 8EM[ER - EPWS QEREKIH JEGXSVMIW XLEX WSPH TE]TLSRI W]WXIQW ERH WQEVX GEVHW XS 'LMRE 8IPIGSQ GSQTERMIW ERH 7) %WMER GSYRXVMIW - [EW E QIQFIV SJ XLI &3( JSV XLMW .: FIX[IIR 7GLPYQFIVKIV ERH 'LMRE 8IPIGSQ - WTIRX QSWX SJ Q] GEVIIV MR XLI YTWXVIEQ 3 + MRHYWXV] [SVOMRK MR XLI JMIPH ERH PEXIV MR FYWMRIWW HIZIPSTQIRX - FIPMIZI - LEZI E KSSH YRHIVWXERHMRK SJ XLI IRIVK] MRHYWXV] ERH FYWMRIWW STIVEXMSRW ERH LS[ YXMPMXMIW [SVO ERH [SYPH PMOI XS GSRXVMFYXI Q] I\TIVMIRGIW XS XLI GMX] - GLSWI XS VIXMVI MR Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: (1518 characters) 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope ID: 93DC48FB-2181-4030-A64D-4230E32A39D3 %KEMR - LEZI RSX KSXXIR MRZSPZIH [MXL XLI TSPMGMIW - LEZI RSX OITX YT [MXL [LEX W LETTIRIH MR XLI GMX] Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 4 of 5 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1035 characters) The Utilities Strategic Plan The Long Term Electric Acquisition Plan The Gas Utility Long-term Plan Urban Water Management Plan Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan DocuSign Envelope ID: 93DC48FB-2181-4030-A64D-4230E32A39D3 - FIPMIZI PSRK XIVQ WXVEXIKMIW ERH WYTTPMIV WSYVGMRK EVI EPP GVYGMEP MR HIPMZIVMRK E WIVZMGI [LMGL [EW [LEX - [EW MRZSPZIH [MXL HYVMRK Q] [SVOMRK PMJI - Q WYVI Q] I\TIVMIRGI [MPP IEWMP] QIWL MR [MXL XLI 'SQQMWWMSR W KSEPW Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, official on the Internet without firs This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address te. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ______ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your to upload your document(s). DocuSign Envelope ID: 93DC48FB-2181-4030-A64D-4230E32A39D3   4MRI 7X ) 7ER *VERGMWGS  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 4 of 5 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1035 characters) The Utilities Strategic Plan The Long Term Electric Acquisition Plan The Gas Utility Long-term Plan Urban Water Management Plan Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan DocuSign Envelope ID: 2A7B5A20-30FF-4D3B-B5A0-A124C70D9650 - HS RSX LEZI ER] TVIZMSYWGYVVIRX I\TIVMIRGI [MXL XLI PMWXIH HSGYQIRXW Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, official on the Internet without firs This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address te. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ______ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your to upload your document(s). DocuSign Envelope ID: 2A7B5A20-30FF-4D3B-B5A0-A124C70D9650 4SWX 3JJMGI &S\  4EPS %PXS '%    HGN$]ETPIINEGOWSRGSQ Employment Present or Last Employer: Morrison & Foerster LLP (retired end of 2016) Occupation: Lawver II II Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) I have served on the UAC since June 2016. I also served on the S/CAP advisory committee helping to develop the current Sustainability/Climate Action Plan. I was on the initial Board of Directors of the Campaign for Legal Services an organization that supports legal service organizations in Silicon Valley. Since the mid-1990s, I have been a Temporary Judge in the Santa Clara Superior Court serving as a voluntary mediator helping parties settle civil disputes before trial. I also serve as a mediator for the Sixth District Court of Appeal helping to settle cases on appeal from trial courts. I serve as the president of the homeowners' association for the condominium complex in which we live. 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) I have now served for one tenn (3 years) on of the UAC. As a result, I have participated in three cycles ofrate setting for the Gas, Electric, Water, and Wastewater Utilities. I also served on the UAC's ad hoc budget subcommittee and participated in setting the budget for operations and capital improvement projects. Through this experience I have gained familiarity with many of the nuts and bolts of the CPAU's operations and the challenges of providing safe, reliable, environmentally sustainable, and cost effective services to the Palo Alto residents and businesses. From my prior experience representing alternative energy producers and on the Palo Alto S/CAP advisory committee, I am very aware of and interested in the very important role that the CPAU's sources of energy supplies, and its daily operations, play in supporting the City's efforts to reduce its carbon footprint. Similarly, I am very interested in issues relating to the CPAU's efforts to integrate Local Solar and Community Solar resources into our electricity supply. A.C. Johnston Page2 II Utility Advisory Commission 2. Please describe an Issue that recently came before the Commission that Is of particular interest to you and describe why you are interested in It. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: LINK. (1518 characters) I am very interested in the discussion the UAC has been having around the fact that, although our electric supply portfolio allows us to say that we are "carbon neutral," there are still times of day and times of the year in which we rely on market purchases of fossil fuel generated power. Our relatively heavy reliance on solar generation means that when the sun doesn't shine --at night or in the winter storm season --we must purchase brown power. We offset those purchases with RECs. But the UAC has started to discuss ways to reduce purchases of brown power by better matching electricity demand with the output of our renewable generation resources. Having smart meters (AMI) for our electric service (as well as gas and water) will allow CPAU customers to monitor their energy usage patterns and avoid times of heavy demand or when CPAU is short of renewably generated electricity. This will be of increasing importance as EV s are more widely adopted and customers need guidance on when best to charge. The imbalance between renewable generation and electricity demand also underscores the need to develop and implement as soon as possible energy storage technology like long lasting and quick charging batteries that can store solar generated power and distribute it at night. A related issue is the resilience of our energy supply in a disaster. Without energy storage or local generating capacity, we are very vulnerable in an earthquake or other event that knocks out power. 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) 1. Implement Smart Grid (AMI) technology. CPAU is working now to upgrade the customer service software that will enable customers to get a much more detailed picture of their energy usage. In the next couple of months CPAU will be sending out a new RFP for a fiber network that, among other things, will support the reporting of more detailed information about electricity, gas and water usage so that customers can make better informed choices about their energy usage. The goal should be to enable energy conservation and reduce GHG emissions. As the technology is being rolled out, the UAC can help think through design and implementation issues and ensure that CPAU management continues to place top priority on this project. 2. Strengthen the CPAU workforce. The CPAU is currently short-:staffed in several critical areas including linemen and engineering. Additional vacancies are imminent because a number of senior employees are eligible for retirement. Shortages of qualified personnel are leading to slowdowns in capital improvement projects and pose serious risks in emergency situations. The UAC should support efforts to recruit, train and help devise creative solutions to attract and retain talent in our high cost environment. 3. Enhance Resiliency. Our supplies of electricity and natural gas are very vulnerable in natural disasters like earthquakes and, potentially, to cyber terrorism. The UAC should continue to evaluate resiliency measures such as building a second transmission line and encouraging local generation and energy storage coupled to mini-grids to supply local needs when the main grid is down. A.C. Johnston Page 3 DI Utility Advisory Commission 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1035 characters) The Utilities Strategic Plan LINK The Long Term Electric Acquisition Plan LINK The Gas Utility Long-term Plan LINK Urban Water Management Plan LINK Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan LINK I participated on the UAC in the refining and adoption of the 2018 Strategic Plan. Discussion of the plan was very helpful in defining problems and priorities for CPAU. The LEAP, adopted in 2012, continues to be a high level guide for acquiring and managing electric supply and transmission resources. I have participated in a number of discussion regarding gas supplies and rates consistent with the GULP, including discontinuance of the Green Gas program and the adoption of the Carbon Neutral Gas Plan. I did not participate in the review and adoption of the Urban Water Management Plan, but I have participated in periodic discussions with UAC about management of available water supply resources (in dry and wet years), our relationship with BAWSCA, and various options for increased use of recycled water. I did not participate in adoption of the 10 year energy efficiency plans, but have participated in numerous discussions at the UAC about energy conservation measures. Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, "No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." This consent form will not be redacted and will be attached to the Application and posted to the City's website. The full code can be read here: LINK Read the code, and check only ONE option below: .Q. I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR ..®_ I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am providing the following alternate information and request that they use the following contact information instead. Address:uAC. Citv Hall. 250 Hamilton Ave .• Palo Alto. CA 94301 Cell Phone: 650-823-5561 0Homet@Office Phone:650-329-2326 E-mail: aciohnston@paloalto-uac.org II II II II Signature: ~ 0-~--Date: 3/t ::;' / 2'1 ~ ) I A.C. Johnston Page4 II Utility Advisory Commission Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 1 of 5 Personal Information Note: The UAC regularly meets the first Wednesday of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 7D8359E7-305D-49A3-96BD-5E1DDBE827E5 QGGYPPSYKLQEXXLI[$KQEMPGSQ 1EXXLI[1G'YPPSYKL  'EPMJSVRME0MGIRWIH1IGLERMGEP)RKMRIIV1 %WWSGMEXI)RKMRIIV)RIVK])JJMGMIRG])RKMRIIVTVSZMHMRKWIVZMGIWXS 2SVXLIVR'EPMJSVRME9XELERH;]SQMRK;SVOIH[MXLQYPXMTPIYXMPMX] GSQTERMIWERHXLI'49'SRTVSNIGXW )HKI[SSH(VMZI4EPS%PXS  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: (1518 characters) 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 4 of 5 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1035 characters) The Utilities Strategic Plan The Long Term Electric Acquisition Plan The Gas Utility Long-term Plan Urban Water Management Plan Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan DocuSign Envelope ID: 7D8359E7-305D-49A3-96BD-5E1DDBE827E5 %WETVIZMSYWGSRWYPXERXMRXLIIRIVK]IJJMGMIRG]TVSKVEQWSJQYPXMTPI YXMPMXMIW-LEZIWIIRXLIMQTSVXERGISJGSRXMRYSYWP]IZEPYEXMRKERH YTHEXMRKTPERWXSJMXXLIGLERKMRKQEVOIXW Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, official on the Internet without firs This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address te. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your to upload your document(s). DocuSign Envelope ID: 7D8359E7-305D-49A3-96BD-5E1DDBE827E5  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 1 of 5 Personal Information Note: The UAC regularly meets the first Wednesday of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: D2509E48-F785-4122-97FC-3A03133B4E4E -WIVZIHSRXLI4%'MX]'SYRGMP-WIVZIHSRXLI*MRERGI 'SQQMXXII[LMGLSZIVWIIWYXMPMXMIWMWWYIW-EPWS[EWXLI'SYRGMP 0MEMWSRXSXLI9%'JVSQERHLEZIWIVZIHEW4EPS%PXS W 2SVXLIVR'EPMJSVRME4S[IV'SQQMWWMSRIVJVSQ[LIVI-EPWS WIVZISRXLI)\IGYXMZI&SEVH-EPWSWIVZISRXLI4YFPMG4SPMG] 'SQQMXXIIJSVXLI%QIVMGER4YFPMG4S[IV%WWSGMEXMSRXLIREXMSREP SVKERM^EXMSRVITVIWIRXMRK4YFPMG4S[IVMR%QIVMGE +VIK7GLEVJJ KVIKWGLEVJJ$QIGSQ  7IEPI%ZI4EPS%PXS  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: (1518 characters) 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope ID: D2509E48-F785-4122-97FC-3A03133B4E4E -XLMROXLI9%' WVSPIMWXSXEOIEHIITHMZIMRXSXLIMWWYIWJEGMRK SYV9XMPMX]ERHXLIGSQQYRMX]MXWIVZIWERHEHZMWI'SYRGMPMRE XLSYKLXJYPQERRIVEJXIV[IMKLMRKEPPXLISTXMSRWERHXLIGSRWIUYIRGIW SJHMJJIVIRXHIGMWMSRWERHXLIVMWOJEGXSVWEWWSGMEXIH[MXLIEGL)EGL SJXLIMWWYIW-MHIRXMJMIHEFSZIEVIGSQTPMGEXIHERHEXLSVSYKL ZIXXMRKF]XLI9%'LEWEP[E]WFIIRZIV]LIPTJYPXSXLI*MRERGI 'SQQMXXII'SYRGMPERH'MX]WXEJJ1]KSEP[SYPHFIXSIRWYVIXLEX 'SYRGMPKIXWEXLSYKLXJYPEREP]WMWERHHMWGYWWMSRSJXLIMWWYIW %PQSWXEPPSJXLIMWWYIWEVIJEWGMREXMRK8LIMWWYIWSJYRHIV KVSYRHMRKSYVYXMPMXMIWVIXIRXMSRERHVIGVYMXQIRXSJYXMPMXMIWWXEJJ QEREKMRKVEXIMRGVIEWIWGEVFSREGGSYRXMRKQIXLSHSPSK]647GSQTPMERGI WXVEXIK]ERHYRHIVWXERHMRKXLIGEVFSRMRXIRWMX]SJSYV)PIGXVMG 4SVXJSPMSWYTTP]EW[IPPEWHIXIVQMRMRK[LEXSYV)PIGXVMG4SVXJSPMS WLSYPHPSSOPMOIMRERIZIVGLERKMRKVIKYPEXSV]ERHQEVOIXIRZMVSRQIRX EVIEPPMWWYIWXLEXLEZIVIGIRXP]FIIRHMWGYWWIHF]XLI9%'SV[MPPFI HMWGYWWIH-LEZIWYFWXERXMEPMRWXMXYXMSREPORS[PIHKIVIKEVHMRKXLIWI MWWYIWERHFIPMIZI-GSYPHFILIPTJYP Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 4 of 5 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1035 characters) The Utilities Strategic Plan The Long Term Electric Acquisition Plan The Gas Utility Long-term Plan Urban Water Management Plan Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan DocuSign Envelope ID: D2509E48-F785-4122-97FC-3A03133B4E4E -LEZII\TIVMIRGI[MXLEPPSJXLIWIHSGYQIRXWEWE'MX]'SYRGMP1IQFIV 1E]SV9%'0MEMWSR*MRERGI'SQQMXXIIQIQFIVERH'LEMVERH2'4% 'SQQMWWMSRIV Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, official on the Internet without firs This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address te. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your to upload your document(s). DocuSign Envelope ID: D2509E48-F785-4122-97FC-3A03133B4E4E  DocuS gn Enve ope ID: A30C7C6F D3DB 4A96 B5A7 C0176E5775EC 2019 UAC Applfcatlon Personal Information Name: Judith Schwartz Address: .. Cell Phone: E-mail: , Palo Alto, CA 94301 (both home and office) Are you a Palo Alto Resident? X Yes_ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Yes XNo Are you available and committed to complete the term applied for? X Yes No california state law requires appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you have an investment In, or do you serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for?_ Yes X No Excluding your principal residence, do you own real property in Palo Alto? _Yes _XNo How did you leam about the vacancy on the Utilities Advisory Commission? Other: renewal notice from City Clerk Ust relevant education, training, experience, certificates of training, licenses, or professional registration: I am currently serving as the Vice Chair of the UAC. In my consulting practice, I am a nationally recognized expert in consumer engagement, utility communications, dynamic pricing, strategies to support low-income families, and energy literacy programs. My company, To the Point is a strategic marketing and systems consultancy working on the leading edge of human-centered design, communication and marketing programs, systems analysis, and applied technology since 1987. Since 2007, I have been on the forefront of sustainability issues, grid modernization, alternative energy, and the digital home. DocuS gn Enve ope ID: A30C7C6F D3DB 4A96 B5A7 C0176E5775EC Employment Present Employer: To the Point (self) Occupation: Consultant Describe your Involvement In community activities, volunteer and dvlc organizations: Currently a Volunteer Horse Patrol Ranger for the San Mateo County Park system. • Past board member for Association for Demand Response and Smart Grid (a national organization) Family and Children Services of Silicon Valley (Palo Alto), the Silicon Valley Arts Council, Palo Alto Womans Club, Friends of Huddart and Wunderlich Park, and an advisory board member for CHAPS, an equestrian group underwriting riding scholarships for foster children and veterans. • Experience with over 30 nonprofits as board member, senior staff, consultant, pro- bono contributor; • Past advisor to board, staff, and volunteer development organizations serving Silicon Valley; • Designed fundraising programs and promotions for capital, operating, membership campaigns for museums, social service agencies, and community groups; • 30-year track record of building strategic alliances, partnerships, and encouraging individual employees and colleagues to collaborate and do their best work. 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? I have brought to the UAC a deep understanding of what it takes to involve, listen to, and communicate with communities and varied stakeholder groups. Residents are more likely to support activities and investments by their utility If they can see how the organization is serving their own goals and priorities rather than simply the utility's objectives. In my work in this sector, I have seen the pivotal role commissions play in guiding utilities and how challenging it can be to educate commissioners on the subtleties of the issues. In 2018, I led a Low Income Community Solar Working Group with over 80 stakeholder groups participating, served as the lead investigator for the research, and wrote a comprehensive roadmap to enable policy makers and industry players to bring solar and other distributed energy resources to more low income residents. I continue to work with DOE on their DataGuard access and privacy initiative. I develop stakeholder education programs, collaborating with regulators and utilities, scientists, analysts, consumer advocates, and technology companies. I was Strategic Communications Consultant to the NAPDR Coalition of Coalitions which included APPA, a member of the leadership team for the DOE Smart Grid Consumer Engagement Working Group identifying best practices in customer and stakeholder outreach, DocuS gn Enve ope ID: A30C7C6F D3DB 4A96 B5A7 C0176E5775EC program manager for the IEEE PES Community Summit Program, and have written or co- authored publications for Smart Grid Consumer Collaborative, Association for Demand Response and Smart Grid, National Action Plan on DR, the Institute for Electric Efficiency, and Low Income Energy Issues Forum. 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are Interested In It. The Commission and City Council recently approved plans for the Utility to proceed with Advanced Meter Infrastructure (AMI) and other smart grid applications. I have spent the last decade working in the sector, documenting best practices, and collaborating with innovative utilities and technology companies supporting our varied resource responsibilities. With the right awareness and assessment of what's happened in other jurisdictions, I believe it is possible to avoid known pitfalls and achieve positive community benefits from Palo Alto's investment. The UAC has been discussing resilience-a subject more pressing In light of climate change. On a practical level, the challenge includes: workforce readiness, a second electrical transmission interconnection at an alternative location, and a better view of what locally-based resources could be available for varied time windows. The number of pending retirements and difficulty in filling key positions has brought increased urgency to these matters. I believe we have a three-five year window to get this right or City Council may be forced to make tough decisions to divest selected services because we lack sufficient staff to operate. 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission ad'lfeve, and why? How would you suggest accomplishing this? Specific resilience recommendations to discuss and present to City Council include: • Immediately authorize funds to order critical long-lead time equipment needed for either a second substation or repair of existing facility in event of major flooding. Equipment can be stored on high ground if a second site Is not yet ready for construction. • Collaborate with staff and community on prototypes that don't require major investment such as a bus from outlying areas (similar to what tech companies do) or providing local temporary housing for linemen and their families over holiday weekends so we have personnel on hand in the event of emergency outages. • Solutions for preferential or subsidized housing options to make it realistic for utility workers to live within a reasonable commute distance, as for teachers and first responders. Keep salaries competitive with other area utilities and provide non-financial incentives to cultivate and maintain employee loyalty. DocuS gn Enve ope ID: A30C7C6F D3DB 4A96 B5A7 C0176E5775EC • Connect IRP plans with realities of distributed ownership of land, buildings, and other assets. An innovative CPAU activity is a comprehensive audit of all meters in field for better AM I deployment. A similar audit of suitable sites for various purposes (community solar, cisterns, grey water collection, emergency shelters, charging centers, etc.) could be done, possibly in conjunction with one of the local colleges. It could highlight opportunities and incentives to offer to allow the City to continue to operate safely during regional disruptions that might affect transmission lines or pipelines. 4. Utilities Advisory Commission Members work with the doc;uments listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1035 characters) The Utilities Strategic Plan The Long Term Electric Acquisition Plan The Gas Utility Long-term Plan Urban Water Management Plan Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan As part of our preparation for monthly meetings, staff shares strategic documents and plans. They are very willing to answer our questions and review complex issues. Since I work in the utility field, including preparing meta-analyses of varied research topics, I find the larger industry context very helpful in considering and evaluating what Palo Alto identities as goas and targets. Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, HNo state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual." This consent form will not be redacted and will be attached to the Application and posted to the City's website. Check only ONE option below: [ ] I give permission for the City of Palo Alto to post to the City's website the attached Board and Commission Appllcatlon Intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR [ X] I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City's website. I am providing the following alternate information and request that they use the following contact information instead. E-mail: Commissioner.Schwartz@yahoo.com Signature: Date: 12 March 2019 Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 1 of 5 Personal Information Note: The UAC regularly meets the first Wednesday of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) DocuSign Envelope ID: 52F8CA98-DD6F-489C-84D8-A7E7BC2C6850 0SVIR17QMXL$KQEMPGSQ &%4SPMXMGEP7GMIRGI9'0% 4SWX+VEH7XYHMIW'MZMP)RKMRIIVMRK'EP4SP]7ER0YMW3FMWTS )RKMRIIV-R8VEMRMRK0MGIRWI<) 4K14 4VSKVEQ1EREKIQIRX4VSJIWWMSREP 'IVXMJMGEXMSR-R4VSKVIWW -LEZIQSVIXLER]IEVWSJVIEPIWXEXIERHXIPIGSQQYRMGEXMSRW I\TIVMIRGIFSXLMRXLI97%ERHEFVSEH   0SVIR17QMXL +VIIV6SEH4EPS%PXS'% Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) DocuSign Envelope ID: 52F8CA98-DD6F-489C-84D8-A7E7BC2C6850 4VSKVEQ(MVIGXSV '&6) 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) Citizen Advisory Committee, Palo Alto, CA - FTTP Cubberley Community Center Fellow: As a Community Planning Fellow I act as the community’s tour guide in the planning process for the future Cubberley Community Center. In this co-design planning process, residents work together to propose ideas, negotiate priorities, consider options, and give continuous feedback on master planning progress for the Cubberley site. As a fellow I assist in guiding the community to a broad understanding of the general activities and goals of each meeting and help recruit and spread the word to the community to participate at meetings. Finally, the fellow collaborates with Concordia, 3rd party master planning organization, the City of Palo Alto, and the Palo Alto School District to provide advice and feedback about the community planning process to maximize community understanding, participation, and input. At community meetings, when project-related data is being collected from the community, fellows have equal voice as any other resident participant. For the last 30 years, I have been actively engaged in the siting, planning, designing, and construction of commercial buildings around the world. In each and every project and location, the necessary and active engagement of our project teams with the local municipality has been paramount to our success as an organization. From this unique perspective and combined with over 10 years of telecom infrastructure and telecom finance experience, I hope to offer my skills and experience to the Utilities Advisory Commission and their mission. To my experience and what is of specific interest to me personally, I have summarized this below for your use and reference. • Managed “CitiPlans,” a 2-year program of design and construction of four large office projects affecting 20,000+ staff, 2MM+ sqft, 5- countries, budgets US$200MM to US$1.2B, including all programming, tendering, contracting, construction • Founder of advisory company serving telecom industry in Hong Kong and Thailand. Managed wind-down and eventual sale of US$ 26M telecom client company on behalf of Hong Kong-based JV Partner I will draw on this experience in my work with the Utilities Advisory Not ready to submit 1. Click OTHER ACTIONS Your Application?2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: (1518 characters) 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope ID: 52F8CA98-DD6F-489C-84D8-A7E7BC2C6850 In as much as I have a vested interest in our city staff and elected leaders planning, operating, and maintaining our public infrastructure with a strong view towards fiscal conservativism, I also hold the opinion that investment for the betterment of our community should be done. To that end, if appointed to the Utility Advisory Commission, I would enjoy and push for a thorough review of the current business plan for the City’s dark-fiber infrastructure. To this, my immediate objectives would be for the following: 1. To review and confirm the existing fiber infrastructure business plan and financial models associated with: 1.1. Existing commercial dark fiber customers; 1.2. Future planning to expand the underserved commercial dark fiber customers in CPA; 2. To review and confirm the existing conditions of Palo Alto's dark fiber network – post the City’s Fiber Optic Network Rebuild Project; 3. To review and develop a business model for the expansion of the dark fiber network; 3.1. Potential - CPA Utilities Smart Grid Assessment and Technology Implementation plan (e.g., advanced metering infrastructure-based smart grid systems to serve electricity, water and natural gas utility customers); 3.2. Potential – CPA implementation of Smart City applications (e. Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 4 of 5 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1035 characters) The Utilities Strategic Plan The Long Term Electric Acquisition Plan The Gas Utility Long-term Plan Urban Water Management Plan Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan DocuSign Envelope ID: 52F8CA98-DD6F-489C-84D8-A7E7BC2C6850 -LEZIRSHMVIGXI\TIVMIRGI[MXLXLIWI-IEKIVP]ERXMGMTEXIMRZIWXMRK XLIRIGIWWEV]XMQIERHIJJSVXXSKEMRJEQMPMEVMX]ERH[SVOMRK ORS[PIHKI8LERO]SY Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Extended deadline April 2, 2019 at 4:30pm Utilities Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, official on the Internet without firs This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address te. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your to upload your document(s). DocuSign Envelope ID: 52F8CA98-DD6F-489C-84D8-A7E7BC2C6850  Application-UAC City of Palo Alto; 2 April 2019 Page 1  Application for Utilities Advisory Commission - Loren Smith : 2 April 2019 Questions/Essay Responses: List relevant education, training, experience, certificates of training, licenses, or professional registration: (621 characters) BA, Political Science, UCLA Post-Grad Studies, Civil Engineering, Cal Poly San Luis Obispo Engineer-In-Training License XE103841 PgMP (Program Management Professional) Certification - In Progress I have more than 25 years of real estate and telecommunications experience both in the USA and abroad. Program Dir. - Google across 40+ locations globally managing USD 1.4B capital investment program Project Dir. - -to-Suit development, Foster City, 450,000 sqft, building Senior Dir. - Facebook Menlo Park, Project Mgr. 523,000 sqft building Program Dir./VP Citigroup s 2-year program of design and construction, 20,000+ staff, 2MM+ sqft, 5 countries VP AsiaPacific StructureTone. US$3.5B global construction firm, Hong Kong SAR & PRC Sen. Mgr. - BullsEye Telecom. Conducted profitability analysis of voice and data products in 48 contiguous U.S. states (39,000 customers) Founder Bridge Construction Services. Advisory company to telecom industry in Hong Kong and Thailand Gen. Mgr. Winstar Communications. Prepared documentation for Company shareholders, including Private Placement Memorandum, Financial Model and recommended transaction structures ensuring shareholder buy-in Gen. Mgr. Winstar Communications. Managed all functional teams including leasing & site acquisition, engineering, construction, equipment installation, finance, operations, sales, marketing and customer relations, U.S. and Hong Kong Describe your involvement in community activities, volunteer and civic organizations: (1,311 characters) Citizen Advisory Committee, Palo Alto, CA - FTTP Cubberley Community Center Fellow: As a Community Planning Fellow I act as the DocuSign Envelope ID: 52F8CA98-DD6F-489C-84D8-A7E7BC2C6850 Application-UAC City of Palo Alto; 2 April 2019 Page 2  In this co-design planning process, residents work together to propose ideas, negotiate priorities, consider options, and give continuous feedback on master planning progress for the Cubberley site. As a fellow I assist in guiding the community to a broad understanding of the general activities and goals of each meeting and help recruit and spread the word to the community to participate at meetings. Finally, the fellow collaborates with Concordia, 3rd party master planning organization, the City of Palo Alto, and the Palo Alto School District to provide advice and feedback about the community planning process to maximize community understanding, participation, and input. At community meetings, when project-related data is being collected from the community, fellows have equal voice as any other resident participant. Our role as a fellow is to be a neutral party in helping others understand how to fully engage in the community planning process by giving community the tools they need to make informed and educated decisions throughout the process. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1,518 characters) For the last 30 years, I have been actively engaged in the siting, planning, designing, and construction of commercial buildings around the world. In each and every project and location, the necessary and active engagement of our project teams with the local municipality has been paramount to our success as an organization. From this unique perspective and combined with over 10 years of telecom infrastructure and telecom finance experience, I hope to offer my skills and experience to the Utilities Advisory Commission and their mission. To my experience and what is of specific interest to me personally, I have summarized this below for your use and reference. 2-year program of design and construction of four large office projects affecting 20,000+ staff, 2MM+ sqft, 5-countries, budgets US$200MM to US$1.2B, including all programming, tendering, contracting, construction Founder of advisory company serving telecom industry in Hong Kong and Thailand. Managed wind-down and eventual sale of US$ 26M telecom client company on behalf of Hong Kong-based JV Partner Conducted profitability analysis of voice and data products in 48 contiguous U.S. states (approx. 39,000 customers in 100 U.S. Markets) providing for adjustments to unprofitable products I will draw on this experience in my work with the Utilities Advisory Commission. The unique perspective born from building large facilities across the globe and having worked with so many different public departments, municipalities and local governments, combined with an extensive history in the financing and operations of telecommunications networks and businesses across the US and Hong Kong, will provide a good backdrop to any engagement with my colleagues on the commission. DocuSign Envelope ID: 52F8CA98-DD6F-489C-84D8-A7E7BC2C6850 Application-UAC City of Palo Alto; 2 April 2019 Page 3  Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interest in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: (Ref.: Link) (1,518 characters) Citizen Advisory Committee, Palo Alto, CA - FTTP Over the last 1 ½ years, I have had the pleasure of being an active member of the Citizens Advisory Committee on FTTH / FTTP. Interestingly, the Information Technology Department's mission is to provide innovative technology solutions that support City departments in delivering quality services to the community. Through the many sessions held with CPA staff and my fellow CAC colleagues, I have been encouraged by the level of enthusiasm and this experience has reinforced my commitment to remaining actively engaged in the CPA and its future growth. During our most recent meeting, my fellow members and I were informed the CAC would be dissolved and its responsibilities would be rolled into that of the Utilities Advisory Commission. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? (1,656 characters) In as much as I have a vested interest in our city staff and elected leaders planning, operating, and maintaining our public infrastructure with a strong view towards fiscal conservativism, I also hold the opinion that investment for the betterment of our community should be done. To that end, if appointed to the Utility Advisory Commission, I would enjoy and push for a thorough review of the current business plan for the City s dark-fiber infrastructure. To this, my immediate objectives would be for the following: 1. To review and confirm the existing fiber infrastructure business plan and financial models associated with: 1.1. Existing commercial dark fiber customers; 1.2. Future planning to expand the underserved commercial dark fiber customers in CPA; 2. To review and confirm the existing conditions of Palo Alto's dark fiber network post the City s Fiber Optic Network Rebuild Project; 3. To review and develop a business model for the expansion of the dark fiber network; 3.1. Potential - CPA Utilities Smart Grid Assessment and Technology Implementation plan (e.g., advanced metering infrastructure-based smart grid systems to serve electricity, water and natural gas utility customers); 3.2. Potential CPA implementation of Smart City applications (e.g. smart parking, traffic sensors and smart street lighting); 3.3. Potential 5G and other wireless carriers expanding their network needing increased dark fiber backhaul; 3.4. FTTN/ FTTP expanded network extended to residential neighborhoods; 4. To review and confirm ensure CPA s Public Safety, Public Works, Utilities, City staff working in the field, and emergency systems are fully supported and built future-proof. DocuSign Envelope ID: 52F8CA98-DD6F-489C-84D8-A7E7BC2C6850 Application-UAC City of Palo Alto; 2 April 2019 Page 4  As cell phones, now small computers, have upended how we, as a community, communicate and share information, several new technologies being developed today stand to make the same momentous step. Interestingly however, despite the advances in cellular phones, the backbone of any cellular network in use today, is still a dark-fiber network, typically laid underground or strung from telephone pole to pole. As the nation, Palo Alto included, begins the installation of 5G networks, these large systems of antennae and their associated communications equipment, will still require dark-fiber to backhaul data through the network. Indeed, given the prospective sum of data and throughputs being proposed in a 5G network, the demand on dark-fiber will undoubtedly increase. Unrelated to mobile wireless networks, new technology, such as Advanced Metering Infrastructure (AMI) also require dark-fiber networks for communication, backhaul, data gathering and sharing. AMI, as just one example, provides the necessary data for municipalities to improve water use efficiency, and identify potential opportunities for regional cooperation. As a community, with a sizeable reserve (Reserves totaled $27.6 million as of Q2 FY 2019), the CPA is in a position to leverage this strength for the betterment of the community and its population. Given the demands on our environment today, increasing the efficiency of Palo Alto s use of electricity, gas and electric, and potentially that of our neighbors, is logical and an investment in a robust, large-scale fiber- network is both sensible and timely. If the CPA can do that, while extending FTTP, that seems a win-win solution for everyone. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1,035 characters) a) The Utilities Strategic Plan (Ref.: Link) b)The Long Term Electric Acquisition Plan (Ref.: Link) c) The Gas Utility Long-term Plan (Ref.: Link) d) Urban Water Management Plan (Ref.: Link) e) Ten-year Electric Energy Efficiency Plan and Ten-year Natural Gas Energy Efficiency Plan (Ref.: Link) I have no direct experience with these. I eagerly anticipate investing the necessary time and effort to gain familiarity and working knowledge. Thank you. DocuSign Envelope ID: 52F8CA98-DD6F-489C-84D8-A7E7BC2C6850 LOREN M. SMITH Results-Focused, global real estate executive loren.m.smith2016@gmail.com +1.415.215.7420 3451 Greer Road Palo Alto, CA 94303 CORE COMPETENCIES Strategic Business and Portfolio Planning Financial Plan Development, Forecasting & Tracking Profit & Loss Responsibility Stakeholder Management Business Operations & Productivity Improvement Negotiation, Persuasion & Communication Cross Functional Team Leadership Staff Recruiting, Training and Development EDUCATION AND CERTIFICATIONS Bachelor Of Arts - Political Science, UCLA June 1989 EIT, License XE103841 Civil Engineering, CalPoly, San Luis Obispo June 1997 EXECUTIVE SUMMARY A global & high-performance real estate and construction professional with wide- ranging skills supporting owners, occupiers and developers creating and operating best-in-class, lively, and exciting environments both in the United States and AsiaPacific. NOTABLE CAREER HIGHLIGHTS Project Director, Oyster Point Development, 81-acre public-private development partnership between the City of South San Francisco and Greenland USA, South San Francisco, CA Project Executive and project management services for US$200MM, 455,000 sqft regional headquarters for American Express, Sunrise, FL Citibank Asia Pacific PMO Head, managing “CitiPlans,” a 2 ½-year program of design and construction of four large corporate office projects affecting 20,000+ staff, 2MM+ sqft, and budgets from US$200MM to US$1.2B Project management, engineering, master planning, and cost consultancy for 738,000 sqft medical device manufacturing facility for Flex, Shenzhen, PRC Project mgmt of 114,000 sqft AsiaPac headquarters for NVIDIA, Taipei, Taiwan Advised Winstar Communications HK Ltd. on deal negotiations, due diligence, and communications with external parties, resulting in the successful sale of the company in Oct 2003 on behalf of HK-based JV Partner, Hong Kong Land PROFESSIONAL HISTORY May 2017 – July 2018 Senior Director Cumming Construction Management, Inc., San Francisco Project Director leading design quality assurance, project management, contractor procurement, and cost management services for 81-acre public- private partnership between the City of South San Francisco and Greenland USA at Oyster Point Development, S. San Francisco, CA Project Director providing project management and cost management services to BioMed Realty’s Build-to-Suit development in Foster City, CA. 450,000 sqft, 4-office building complex, an amenity building, and a parking garage Team leadership and training for 8-person team providing project and cost management services for Facebook’s Menlo Park headquarters campus expansion, including MPK21, a Frank Gehry Partners designed 523,000 sqft connected office building DocuSign Envelope ID: 52F8CA98-DD6F-489C-84D8-A7E7BC2C6850 2 Page 2 Loren M. Smith Dec 2013 – Apr 2017 Vice President, Large Accounts, North America ARCADIS NV, San Francisco, CA & Singapore Sector lead and P&L owner of large account activities (growth, savings, market, and building high-performance teams) within Financial Institution Groups (FIG), Developers, Hospitality, and Retail across the continental USA Project Executive leading design, project management, and procurement efforts of remote teams for design and construction of US$200MM, 455,000 sqft new regional headquarters for American Express in Sunrise, FL Project Executive responsible for design, engineering, and master planning of 175,000 sqft warehouse and service dock facility for Flex in Austin, TX Head of Program Management Office (PMO), in-house with Citigroup, managing 20 staff across 4 countries providing detailed portfolio analysis, scenario development, training, and planning of proposed future projects Established Citigroup’s Asia Pacific project delivery process, updated engineering specifications, established metrics, authored tools & templates and built/conducted training programs to support 3rd party strategic partners across 15 countries, c. 80 bank staff, and 13MM sqft Managed “CitiPlans,” a two-year program of design and construction of four large corporate office projects affecting approximately 20,000+ staff, 2MM+ sqft, and with budgets from US$200MM to US$1.2B, including all programming, budgeting, tendering, contracting, monitoring construction progress, mitigating risks, communicating Citi requirements and space planning principles and establishing goals and planning both building services & user-experience services Acquired 450,000 sqft Citi One Island East, Hong Kong, and put in place a system of base building construction monitoring, space planning, and programming to create and support the company’s dynamic workplace Managed team through portfolio optimization efforts for Citi’s non-retail real estate portfolio including anticipated capital investment, metrics tracking & cost reporting, resourcing, procurement, and program monitoring Facilitated Citi’s Activity-Based Working (ABW) program, CitiWorks, utilizing the company’s branded six-stage process Organized, stewarded, and trained internal staff and 3rd party strategic partners CBRE, JLL, Cushman & Wakefield and ISS on Citi’s goals, gateway processes, and EH&S requirements for delivery and management of real estate portfolio Participated with an international team drafting global ABW design guidelines and putting guidelines to practice. Directed team authoring and merging NAM / APAC standards into a 450-page Global Workplace Design Guideline Oct 2007 – Dec 2012 Managing Director / Founder Bridge Construction Services Ltd., Hong Kong SAR Founder of Hong Kong-based project mgmt, construction, and design-build firm Authored company’s systems, protocols, and procedures, including Project Management System, Quality Management System, Operational Health & Safety including all necessary manuals, templates, and training programs associated Led sales efforts and managed all aspects of the project delivery process across 12 projects, 2MM sqft, and HK$ 20.3MM in revenue in the first three years DocuSign Envelope ID: 52F8CA98-DD6F-489C-84D8-A7E7BC2C6850 3 Page 3 Loren M. Smith Data Center feasibility study and landlord representative services for Kerry Logistics (Kerry Properties) in their industrial conversion project with client Equinix (Hong Kong Site B) Project management, engineering, master planning, and cost consultancy services delivering 738,000 sqft medical device manufacturing and assembly facility for Flextronics in Shenzhen, PRC Delivered Nvidia’s 114,000 sqft APAC HQ’s in Taipei, Taiwan Audit and investigation of contractor change orders to 1MM sqft manufacturing and light assembly facility in Chengdu, PRC, US$3.5MM savings to Molex Mar 2006 – Sep 2007 Vice President, Asia Pacific Structure Tone Asia, Hong Kong SAR APAC Senior executive and for US$3.5B global construction firm reporting to Group MD in London and company CEO in Hong Kong Author of 2007 business & financial plan identifying, pursuing and winning mandates for StructureTone from US and UK clients - US$12MM in fifteen months, establishing new Shanghai office and growing company 40% YOY Built Shanghai office, hired, trained and managed all administrative, finance and project delivery teams, including completion of the supply chain and reporting monthly results to senior management Sep 2004 – Oct 2005 Senior Manager, Planning & Financial Analysis BullsEye Telecom, Inc., Oak Park, MI Author of 2005 and 2006 financial plan. Provide recommendations for eliminating unprofitable products during company's growth from US$38MM to US$62MM. Identified potential lost revenue opportunities of US$4.2MM through modification to existing products C-Suite reporting of company's growth, profitability, and strategic results Identification, vetting and due diligence of company's acquisition targets including management of company's consultants and making recommendations based upon findings to company's senior management Conducted profitability analysis of voice and data products of 39,000 customers in 100 U.S.-markets providing for adjustments to unprofitable products. Team leader of a multidisciplinary task force charged with automating the reporting and forecasting capability of the company's individual customer and product profitability, building a single access source from nine databases COMMUNITY Aug 2017 – Citizen Advisory Committee (CAC) Present FTTP & Wireless, Palo Alto, CA Providing objective and judicious advice, from a citizen perspective to the City Manager Aug 2018 – Community Fellow Present Cubberley Community Center Master Planning, Palo Alto, CA Providing impartial facilitation efforts, advice, and feedback to the City of Palo Alto and the 3rd party vendor to maximize community understanding, participation, and input DocuSign Envelope ID: 52F8CA98-DD6F-489C-84D8-A7E7BC2C6850 Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Utilities Advisory Commission Application 1 of 5 Personal Information Note: The UAC regularly meets the first Wednesday of the month at 6:00 p.m. Name: Address: Cell Phone: ____ Home / ____ Office Phone: E-mail: Are you a Palo Alto Resident? ____ Yes ____ No Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? ____ Yes ____ No Are you available and committed to complete the term applied for? ____ Yes ____ No California state law and the Ci require appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you or your spouse have an investment in, or do you or your spouse serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? ____ Yes ____ No Excluding your principal residence, do you or your spouse own real property in Palo Alto? ___ Yes ___ No How did you learn about this vacancy? ____ Community Group ____ Email from City Clerk ____ Palo Alto Weekly ____ Daily Post ____City Website ____ Flyer Other: List relevant education, training, experience, certificates of training, licenses, or professional registration: DocuSign Envelope ID: D682B0A8-3BA0-43AC-8B7D-96BFB789EF99  /IRRIXL(VMZI4EPS%PXS'% 6ENIWL7VMRMZEWEVEKLEZER XS4VIWIRX*SYRHIVERH')3/EPPEREM+VS[XL%HZMWSVW :4&YWMRIWW(IZIPSTQIRX-S8MYQ XS7IRMSV(MVIGXSV7XVEXIK]'MWGS7]WXIQW XS7IRMSV)RKEKIQIRX1EREKIV1G/MRWI]ERH'SQTER] XS1&%1-87PSER7GLSSPSJ1EREKIQIRX XS17'SQTYXIV)RKMRIIVMRK7]VEGYWI9RMZIVMWX] XS&8IGL)PIGERH'SQQR)RKK--81EHVEW  VENIWLCW$WPSERQMXIHY Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Utilities Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Utilities Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? DocuSign Envelope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ot ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Utilities Advisory Commission Application 4 of 5 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Utilities Strategic Plan The Long Term Electric Acquisition Plan The Gas Utility Long-term Plan Urban Water Management Plan Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan DocuSign Envelope ID: D682B0A8-3BA0-43AC-8B7D-96BFB789EF99 8LIWIHSGYQIRXWLEZIFIIR[IPPXLSYKLXXLVSYKLERH-GSRXMRYIXS JEQMPMEVM^IQ]WIPJ[MXLXLIQ-HIJMRMXIP]FVMRKWMKRMJMGERXERH VIPIZERXI\TIVMIRGIMRWXVEXIKMGTPERRMRKXLEX[MPPLSTIJYPP]LIPT MQTVSZIJYXYVIMXIVEXMSRWSJXLIWEQI Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Utilities Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ___________________________________________________ E­mail: ____________________________________________ The phone number / address can be non­public and different than the address collected on page one. (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your DocuSign Envelope ID: D682B0A8-3BA0-43AC-8B7D-96BFB789EF99  Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 2 of 5 Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: (1311 characters) 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? (1518 characters) DocuSign Envelope ID: 7862C6D1-921C-47E3-95D8-4D3DCA51D2A7 - FIPMIZI XLEX MX MW I\XVIQIP] MRXIVIWXMRK XS KYMHI XLI [E] ERH XLI HMVIGXMSR XLI GMX] STIVEXIW ZME XLI 9XMPMXMIW %HZMWSV] 'SQQMWWMSR IWTIGMEPP] F] [E] SJ JMFIV *884 JMFIV XS XLI TVIQMWIW MW ER I\XVIQIP] MQTSVXERX MWWYI XLEX XLI 9%' LEW NYVMWHMGXMSR SZIV 7XYHIRX 2% - EQ E FS] WGSYX ERH LEZI [SVOIH EW E PIKMWPEXMZI MRXIVR JSV GSYRGMPQIQFIV +VIK 8EREOE - EQ EPWS GYVVIRXP] [SVOMRK XS FI E XVII GLEQTMSR JSV 'ERST] Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 3 of 5 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archived video from the Midpen Media Center: (1518 characters) 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? (1656 characters) DocuSign Envelope ID: 7862C6D1-921C-47E3-95D8-4D3DCA51D2A7 - [SYPH GSRXMRYI XS TYWL JSV FIXXIV EPXIVREXMZIW JSV 4EPS %PXS 8LI HMWGYWWMSR SR *884 - LEZI [SVOIH [MXL .IJJ ,SIP ERH QER] SXLIVW [LS FIPMIZI XLEX XLI HEVO JMFIV RIX[SVO MR 4EPS %PXS WLSYPH FI PMX JSV XLI VIWMHIRXW SJ 4EPS %PXS Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 4 of 5 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. (1035 characters) The Utilities Strategic Plan The Long Term Electric Acquisition Plan The Gas Utility Long-term Plan Urban Water Management Plan Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan DocuSign Envelope ID: 7862C6D1-921C-47E3-95D8-4D3DCA51D2A7 - LEZI VIZMI[IH XLI HSGYQIRXW Not ready to submit 1. Click OTHER ACTIONS Your Application? 2. Click FINISH LATER Application deadline March 26, 2019 at 4:30pm Utilities Advisory Commission Application 5 of 5 Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, official on the Internet without firs This consent form will not be redacted and will be attached The full code can be read here: Read the code, and check only ONE option below: _ Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address te. I am providing the following alternate information and request that they use the following contact information instead. Address: Cell Phone: ____ Home / ____ Office Phone: ______ E­mail: ____________________________________________ (Optional) Additional Attachment(s) If you would like to submit a resume, work sample, etc. along with your to upload your document(s). DocuSign Envelope ID: 7862C6D1-921C-47E3-95D8-4D3DCA51D2A7  City of Palo Alto (ID # 10146) City Council Staff Report Report Type: Consent Calendar Meeting Date: 4/15/2019 City of Palo Alto Page 1 Summary Title: Utilities Department Electric Vehicle Solutions Contract Title: Approval and Authorization for the City Manager or Designee to Execute a Utility Program Services Contract with CLEAResult Consulting, Inc. C19171513 with Total Compensation of $737,000 and a Maximum Term of Five Years From: City Manager Lead Department: Utilities Recommendation Staff recommends that Council approve and authorize the City Manager, or his designee, to execute the attached third-party electric vehicle (EV) program contract with CLEAResult Consulting, Inc. with a total not-to-exceed compensation amount of $737,000 and a contract term through April 15, 2024. Executive Summary Staff recommends approval of this contract to provide residential and commercial customer programs to facilitate the installation of EV chargers and related services for customer types and in locations where EV charger installation is particularly challenging. Customer engagement will be a significant component of this program. This program will be funded through Low Carbon Fuel Standard funds (LCFS).1 This contract is part of a broader program to increase electric vehicle charger penetration in Palo Alto, a goal that was set as part of the City’s Sustainability and Climate Action Plan (S/CAP) implementation plan. Table 1: Summary of proposed contract terms Contract Name Company and Contract Number End of Term (Total Term) Not-to Exceed Budget over contract term 1 The LCFS program is administered by the California Air Resources Board (CARB) with the objective of reducing the carbon intensity of vehicular fuels. The program provides LCFS carbon credits to electric utilities in recognition of electricity supplied to charge electric vehicles. These carbon credits are monetized by the electric utility and is required to “use all proceeds to the benefit of current or future EV customers” 17 CRR 95483(e)(1)(A). City of Palo Alto Page 2 EV Solutions and Technical Assistance Program CLEAResult Consulting, Inc. C19171513 5 Years from the date of execution $737,000 Background City Council adopted the Sustainability and Climate Action Plan (S/CAP) (Staff Report ID # 7304) in November 2016. This framework serves as a roadmap for achieving Palo Alto’s 80% by 2030 greenhouse gas reduction goal and for developing the Sustainability Implementation Plan (SIP) (Staff Report ID # 8487). On October 24, 2016 Council also approved the LCFS Program (Staff Report ID # 7301) to facilitate funding of EV related programs. This contract is aligned with helping the City towards achieving its goals set forth in the SIP, including all goals from the S/CAP Framework in four key areas of activity: Energy, Mobility, Water, and Electric Vehicles. Request for Proposals (RFP) Process Table 2: Summary of Solicitation Process Proposal Description/ Number EV Solutions and Technical Assistance Program / RFP 171513 Number of websites 1 (PlanetBids) Number of days to respond 33 (July 25, 2018 - August 28, 2018) Number of Proposal received 5 Company Name Location Selected for Interview? ChargePoint, Inc. Campbell, CA No CLEAResult Consulting, Inc. Burlingame, CA Yes EV Connect, Inc. El Segundo, CA Yes Evolvelectric, Inc. San Rafael, CA Yes Envoy Technologies, Inc. Culver City, CA Yes Submitted Fee Range: $321,162 to $4,129,220 On July 25, 2018, the City released a Request for Proposal (RFP No. 171513) for Professional Services. Five proposals were submitted for Task 5: EV Solutions and Technical Assistance. City of Palo Alto Utilities, Resource Management Division staff reviewed each firm’s submittal in response to the criteria identified in the RFP. On October 4, 2018, the four top‐scoring firms made presentations to the evaluation committee. CLEAResult Consulting, Inc. was selected as City of Palo Alto Page 3 the top candidate. Staff recommends awarding the contract to CLEAResult based on their experience designing EV Charging infrastructure and working in the Palo Alto community, the overall strength of their project team including multiple subconsultants, their understanding of the project scope and their construction administration experience. Discussion The City relies on partnerships with third party contractors to deliver targeted programs to utility customers. Such program delivery services have played an important role in meeting mandated state and local goals and objectives. These programs are also popular with customers, since they often provide turn-key service and require minimal effort to participate. This new contract will expedite the building of EV charging infrastructure in harder to reach segments of the market while supporting efforts by the City to meet its aggressive greenhouse gas reduction goals. EV Solutions and Technical Assistance Program The City of Palo Alto has aggressive carbon reduction goals, and a key strategy in lowering emissions is to electrify vehicles. It is estimated that there are 4,000 registered EVs in Palo Alto, most of which are owned by residents in single family (SF) homes. Although the EV adoption rate among the 15,000 Palo Alto residents in SF homes is high, the adoption rate among the 10,000 residents living in multi-unit dwellings (MUD) or multifamily (MF) properties is relatively low. The high cost of installing EV chargers at MUD/MF properties, as well as navigating the technical challenges, are a couple of reasons attributed to the disparity in adoption rates. This disparity is prevalent throughout the state. In recognition of this disparity, CPAU launched an EV Charger Rebate Program in January 2017. The program currently offers incentives of up to $18,000 for MUDs and up to $30,000 for schools and nonprofits to upgrade electrical infrastructure and install EV chargers also known as Electric Vehicle Supply Equipment (EVSEs) for communal use. To date, 28 properties have applied to participate in the EV Charger Rebate Program, yet only 7 sites have successfully completed EVSE installations (3 projects at MUDs and 4 projects at non-profits). Despite many interested properties, participation in this program has been low, as the majority become overwhelmed due to the lack of knowledge about EVSE’s as well as the multi-step process involved in installing commercial EVSEs. Under this new program, CPAU’s goal is to use LCFS funds to make the process as easy as possible for Palo Alto customers to install EVSE’s. CLEAResult will provide expert technical support for EV solutions focused on MUDs, schools and local nonprofits. CLEAResult’s end-to- end services would include providing education, review, design, and installation management services for qualifying locations in Palo Alto. Customers will learn about the benefits of installing EVSE’s as well as learn about the requirements and steps for installing EVSE equipment. The Consultant will recruit properties to participate in the City’s EV Charger Rebate Program as well as administer, manage and oversee installation of EV Chargers. City of Palo Alto Page 4 This new EV Solutions and Technical Assistance Program will accelerate the installation of EVSE’s for our many residents living at MUDs, with top priority given to low income properties, followed by other MF properties, schools and other nonprofits and potentially small to medium sized businesses (SMB). The annual EVSE installation targets are included in this table: Table 2: EVSE Installation Targets Term Estimated Number of Sites with Completed EVSE Installations Estimated Number of Ports Total Estimated Budget for EVSE Installations Year 1 of Contract 10-15 30-60 $157,500 Year 2 of Contract 20-30 60-120 $185,000 Year 3 of Contract 30-45 90-180 $244,500 Total 60-90* 180-360** $587,000 Additional Services $150,000 MAXIMUM TOTAL COMPENSATION (Not to Exceed) $737,000 * This agreement has included latitude for more installations if program participation is at the high end of the range. **To help put this number into perspective: At the end of 2018, there were a total of 750 ChargePoint™ ports in Palo Alto. This includes City owned public EVSE’s as well as ChargePoint™ chargers on private property. Through this contract, CPAU will pay for the consultant who will oversee each project. However, ultimately the customer will be responsible for purchasing the EVSE and hiring a contractor to do the actual installation. The charging equipment will be owned and maintained by the property owner and it will be the customer’s choice to apply for CPAU’s EV Charger rebates to offset construction costs. There are 821 apartment complexes in Palo Alto, housing approximately 42%2 of our residents in 10,000 MUD units. In addition to non-profits and schools, any MUD with 4 or more units can potentially participate in this program. CPAU estimates that 60 to 90 locations could be served by this program in the first three years of the program, culminating in 180 to 360 charge ports, with an average of 3 to 4 charge ports per location. At an estimated total contract cost of $737,000, the cost for EV technical assistance and facilitation per charge port will range between $2,000 to $3,000. In addition to bearing this expense on behalf of the customer, CPAU will also continue to support covering the equipment/installation costs through the existing customer rebate program as well as any additional utility service connection costs. In total, the average cost of installing each charging port could be highly variable, perhaps in the range of $8,000 to $15,000 2 https://www.cityofpaloalto.org/civicax/filebank/documents/68528 Percentage of residents who live in attached units was weighted to 42% for use in the Auditor’s report for 2018. City of Palo Alto Page 5 per port. Although this cost could be considered high, it is in line with industry estimates and experience.3 With an expected total LCFS revenue of $6 to 7 million through year 2021 that is available for the benefit of current or future EV customers, this expenditure of up to $737,000 under this contract and $3 to $4 million over the next three years for equipment and installation services, these funds will be providing the backbone of CPAU’s effort to encourage EV adoption at MUDs, with priority on low income residents4. A full list of other programs to encourage overall EV adoption in Palo Alto is also footnoted below5. RESOURCE IMPACT The funds to support this contract are available through LCFS funds. The California Air Resources Board (CARB) developed the Low Carbon Fuel Standard (LCFS) program in compliance with AB 32 (the Global Warming Solutions Act of 2006) to reduce the carbon intensity of transportation fuels used in California by 10% by 2020. Electric utilities that provide electricity to charge EVs are eligible to receive LCFS credits based on the number of EVs in their service territory. The regulation required the value of these credits to be used for the benefit of current and future electric vehicles owners. Since 2014 Palo Alto has monetized the credits and has $3 million in funds available for use for the benefit of electric vehicle owners. Additional revenues of $1M per year is anticipated through year 2030. POLICY IMPLICATIONS The proposed contract supports the Council-approved Gas Utility Long-term Plan, the Long- term Electric Acquisition Plan, the Utilities Strategic Plan, and Comprehensive Plan Goal N-9. Implementation of EE programs also support greenhouse gas reduction goals identified in Palo Alto’s Climate Protection Plan and in the California Global Warming Solutions Act of 2006 (AB 32). ENVIRONMENTAL REVIEW 3 The California Public Utilities Commission’s 12/15/2016 decision directed Pacific Gas and Electric to establish an Electric Vehicle Charging Infrastructure and Education Program and authorized 7,500 charging ports at a cost not to exceed $130 million. This is equivalent to $17,333 per charging port. www.cpuc.ca.gov/WorkArea/DownloadAsset.aspx?id=6442451968 4 CPAU currently has 411 (2%) residential customers on the Rate Assistance Program (RAP) of which approximately 83% are on financial rate assistance and 17% are on medical rate assistance. Additionally, it’s important to note that 20% of Palo Alto households earn under $50,000/year (We use the 2017 American Community Survey Demographic and Housing Estimates used in the City of Palo Alto 2017 Official Data Set. ACS is the US Census Bureau American Community Survey). 5 Existing Palo Alto programs for EVs – Online EV calculator, transformer upgrades, point of sale EV rebates in partnership with CARB, group buy discounts through Sunshares. CPAU is also exploring programs such as EV charger rebates for residents, expansion of public charging, time-of-use rates, and the potential for an all-electric adjustment to the City’s tiered electric rate. City of Palo Alto Page 6 Approval of the third-party agreement proposed in this staff report does not meet the definition of a project pursuant to Section 21065 of the California Public Resources Code, thus no environmental review under the California Environmental Quality Act (CEQA) is required and the work performed by consultants and staff in connection with these programs is categorically exempt from CEQA pursuant to section 15301 of Title 14 of the California Code of Regulations. Attachments: • Contract - C19171513 CITY OF PALO ALTO CONTRACT NO. C19171513 AGREEMENT BETWEEN THE CITY OF PALO ALTO AND CLEARESULT CONSULTING, INC. FOR PROFESSIONAL SERVICES This Agreement is entered into on this 15th day of April 2019, (“Agreement”) by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and CLEARESULT CONSULTING, INC., a Texas corporation, located at 4301 Westbank Dr., Bldg. A, Suite 300 Austin, TX 78746 ("CONSULTANT"). RECITALS The following recitals are a substantive portion of this Agreement. A. CITY intends to offer Electric Vehicle (EV) Solutions and Electric Vehicle Service Equipment (EVSE) related technical assistance to qualifying commercial customers (“Project”) and desires to engage a consultant to administer, manage and install EV Chargers in connection with the Project (“Services”). B. CONSULTANT has represented that it has the necessary professional expertise, qualifications, and capability, and all required licenses and/or certifications to provide the Services. C. CITY in reliance on these representations desires to engage CONSULTANT to provide the Services as more fully described in Exhibit “A”, attached to and made a part of this Agreement. NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, in this Agreement, the parties agree: AGREEMENT SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described at Exhibit “A” in accordance with the terms and conditions contained in this Agreement. The performance of all Services shall be to the reasonable satisfaction of CITY. Optional On-Call Provision (This provision only applies if checked and only applies to on-call agreements.) Services will be authorized by CITY, as needed, with a Task Order assigned and approved by CITY’s Project Manager. Each Task Order shall be in substantially the same form as Exhibit A-1. Each Task Order shall designate a CITY Project Manager and shall contain a specific scope ofwork, a specific schedule of performance and a specific compensation amount. The total price of all Task Orders issued under this Agreement shall not exceed the amount of Compensation set DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E forth in Section 4 of this Agreement. CONSULTANT shall only be compensated for work performed under an authorized Task Order and CITY may elect, but is not required, to authorize work up to the maximum compensation amount set forth in Section 4. SECTION 2. TERM. The term of this Agreement shall be from the date of its full execution through April 15, 2024 unless terminated earlier pursuant to Section 19 of this Agreement. SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of Services under this Agreement. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit “B”, attached to and made a part of this Agreement. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the CONSULTANT. CITY’s agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT. SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Exhibit “A” (“Basic Services”), and reimbursable expenses, shall, for the Expected Scenario, not exceed Four Hundred Fifty-Two Thousand Dollars ($452,000), or, if the Optimistic Scenario is achieved, shall not exceed Five Hundred Eighty-Seven Thousand Dollars ($587,000). CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this amount. In the event Additional Services are authorized, the total compensation for Basic Services, Additional Services and reimbursable expenses shall not exceed Seven Hundred Thirty Seven Thousand Dollars ($737,000). The applicable rates and schedule of payment are set out in Table C.1 in Exhibit “C”, entitled “COMPENSATION,” which is attached to and made a part of this Agreement. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to the CITY. Additional Services, if any, shall be authorized in accordance with and subject to the provisions of Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed without the prior written authorization of CITY. Additional Services shall mean any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit “A”. SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly invoices to the CITY describing the services performed and the applicable charges (including an identification of personnel who performed the services, hours worked, hourly rates, and reimbursable expenses), based upon the CONSULTANT’s billing rates (set forth in Table C.1). If applicable, the invoice shall also describe the percentage of completion of each task. The information in CONSULTANT’s payment requests shall be subject to verification by CITY. CONSULTANT shall send all invoices to the City’s project manager at the address specified in Section 13 below. The City will generally process and pay invoices within thirty (30) days of DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E receipt. SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All of the Services shall be performed by CONSULTANT or under CONSULTANT’s supervision. CONSULTANT represents that it possesses the professional and technical personnel necessary to perform the Services required by this Agreement and that the personnel have sufficient skill and experience to perform the Services assigned to them. CONSULTANT represents that it, its employees and subconsultants, if permitted, have and shall maintain during the term of this Agreement all licenses, permits, qualifications, insurance and approvals of whatever nature that are legally required to perform the Services. All of the services to be furnished by CONSULTANT under this agreement shall meet the professional standard and quality that prevail among professionals in the same discipline and of similar knowledge and skill engaged in related work throughout California under the same or similar circumstances. SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner the Project or the performance of the Services or those engaged to perform Services under this Agreement. CONSULTANT shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the Services. SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs, including, but not limited to, increases in the cost of Services, arising from or caused by CONSULTANT’s errors and omissions, including, but not limited to, the costs of corrections such errors and omissions, any change order markup costs, or costs arising from delay caused by the errors and omissions or unreasonable delay in correcting the errors and omissions. SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works project, CONSULTANT shall submit estimates of probable construction costs at each phase of design submittal. If the total estimated construction cost at any submittal exceeds ten percent (10%) of CITY’s stated construction budget, CONSULTANT shall make recommendations to CITY for aligning the PROJECT design with the budget, incorporate CITY approved recommendations, and revise the design to meet the Project budget, at no additional cost to CITY. SECTION 10. INDEPENDENT CONTRACTOR. It is understood and agreed that in performing the Services under this Agreement CONSULTANT, and any person employed by or contracted with CONSULTANT to furnish labor and/or materials under this Agreement, shall act as and be an independent contractor and not an agent or employee of CITY. SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or transfer any interest in this Agreement nor the performance of any of CONSULTANT’s obligations hereunder without the prior written consent of the city manager. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E Consent to one assignment will not be deemed to be consent to any subsequent assignment. Any assignment made without the approval of the city manager will be void. SECTION 12. SUBCONTRACTING. Option A: No Subcontractor: CONSULTANT shall not subcontract any portion of the work to be performed under this Agreement without the prior written authorization of the city manager or designee. Option B: Subcontracts Authorized: Notwithstanding Section 11 above, CITY agrees that subconsultants may be used to complete the Services. The subconsultants authorized by CITY to perform work on this Project are: As set forth in Exhibit “A” attached to this Agreement. CONSULTANT shall be responsible for directing the work of any subconsultants and for any compensation due to subconsultants. CITY assumes no responsibility whatsoever concerning compensation. CONSULTANT shall be fully responsible to CITY for all acts and omissions of a subconsultant. CONSULTANT shall change or add subconsultants only with the prior approval of the city manager or his designee. SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign James Russell as the Program Portfolio Manager to have supervisory responsibility for the performance, progress, and execution of the Services and Peter Yeh as the Program Manager to represent CONSULTANT during the day-to-day work on the Project. If circumstances cause the substitution of the Program Portfolio Manager, Program Manager, or any other key personnel for any reason, the appointment of a substitute project supervisor and the assignment of any key new or replacement personnel will be subject to the prior written approval of the CITY’s project manager. CONSULTANT, at CITY’s request, shall promptly remove personnel who CITY finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property. CITY’s project manager is Bruce Lesch, Manager, Utilities Program Services or his designee, Utilities Department, Utilities Program Services Division, 250 Hamilton Ave, Palo Alto, CA 94301, Telephone: 650-329-2241. The project manager will be CONSULTANT’s point of contact with respect to performance, progress and execution of the Services. CITY may designate an alternate project manager from time to time. SECTION 14. OWNERSHIP OF MATERIALS. Upon delivery, all work product, including without limitation, all writings, drawings, plans, reports, specifications, calculations, documents, other materials and copyright interests developed under this Agreement shall be and remain the exclusive property of CITY without restriction or limitation upon their use. CONSULTANT agrees that all copyrights which arise from creation of the work pursuant to this Agreement shall be vested in CITY, and CONSULTANT waives and relinquishes all claims to copyright or other intellectual property rights in favor of the CITY. Neither CONSULTANT nor its contractors, if DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E any, shall make any of such materials available to any individual or organization without the prior written approval of the City Manager or designee. CONSULTANT makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work. SECTION 15. AUDITS. CONSULTANT will permit CITY to audit, at any reasonable time during the term of this Agreement and for three (3) years thereafter, CONSULTANT’s records pertaining to matters covered by this Agreement. CONSULTANT further agrees to maintain and retain such records for at least three (3) exhibits after the expiration or earlier termination of this Agreement. SECTION 16. INDEMNITY. [Option A applies to the following design professionals pursuant to Civil Code Section 2782.8: architects; landscape architects; registered professional engineers and licensed professional land surveyors.] 16.1. To the fullest extent permitted by law, CONSULTANT shall protect, indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an “Indemnified Party”) from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney’s fees, experts fees, court costs and disbursements (“Claims”) that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. [Option B applies to any consultant who does not qualify as a design professional as defined in Civil Code Section 2782.8.] 16.1. To the fullest extent permitted by law, CONSULTANT shall protect, indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an “Indemnified Party”) from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorney’s fees, experts fees, court costs and disbursements (“Claims”) resulting from, arising out of or in any manner related to performance or nonperformance by CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. 16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to require CONSULTANT to indemnify an Indemnified Party from Claims arising from the active negligence, sole negligence or willful misconduct of an Indemnified Party. 16.3. The acceptance of CONSULTANT’s services and duties by CITY shall not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall survive the expiration or early termination of this Agreement. SECTION 17. WAIVERS. The waiver by either party of any breach or violation of any covenant, term, condition or provision of this Agreement, or of the provisions of any ordinance DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E or law, will not be deemed to be a waiver of any other term, covenant, condition, provisions, ordinance or law, or of any subsequent breach or violation of the same or of any other term, covenant, condition, provision, ordinance or law. SECTION 18. INSURANCE. 18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit "D". CONSULTANT and its contractors, if any, shall obtain a policy endorsement naming CITY as an additional insured under any general liability or automobile policy or policies. 18.2. All insurance coverage required hereunder shall be provided through carriers with AM Best’s Key Rating Guide ratings of A-:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming CITY as an additional insured under such policies as required above. 18.3. Certificates evidencing such insurance shall be filed with CITY concurrently with the execution of this Agreement. The certificates will be subject to the approval of CITY’s Risk Manager and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Purchasing Manager thirty (30) days' prior written notice of the cancellation or modification. If the insurer cancels or modifies the insurance and provides less than thirty (30) days’ notice to CONSULTANT, CONSULTANT shall provide the Purchasing Manager written notice of the cancellation or modification within two (2) business days of the CONSULTANT’s receipt of such notice. CONSULTANT shall be responsible for ensuring that current certificates evidencing the insurance are provided to CITY’s Chief Procurement Officer during the entire term of this Agreement. 18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT's liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including such damage, injury, or loss arising after the Agreement is terminated or the term has expired. SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES. 19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. Upon receipt of such notice, CONSULTANT will immediately discontinue its performance of the Services. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E 19.2. CONSULTANT may terminate this Agreement or suspend its performance of the Services by giving thirty (30) days prior written notice thereof to CITY, but only in the event of a substantial failure of performance by CITY. 19.3. Upon such suspension or termination, CONSULTANT shall deliver to the City Manager immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by CONSULTANT or its contractors, if any, or given to CONSULTANT or its contractors, if any, in connection with this Agreement. Such materials will become the property of CITY. 19.4. Upon such suspension or termination by CITY, CONSULTANT will be paid for the Services rendered or materials delivered to CITY in accordance with the scope of services on or before the effective date (i.e., 10 days after giving notice) of suspension or termination; provided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT’s services which are of direct and immediate benefit to CITY as such determination may be made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 19.4, 20, and 25. 19.5. No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement. SECTION 20. NOTICES. All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: To CITY: Office of the City Clerk City of Palo Alto Post Office Box 10250 Palo Alto, CA 94303 With a copy to the Purchasing Manager To CONSULTANT: CLEAResult Attn: Legal Department 100 SW Main St #1500 Portland, OR 97204 SECTION 21. CONFLICT OF INTEREST. 21.1. In accepting this Agreement, CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E 21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subconsultants, contractors or persons having such an interest. CONSULTANT certifies that no person who has or will have any financial interest under this Agreement is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California. 21.3. If the Project Manager determines that CONSULTANT is a “Consultant” as that term is defined by the Regulations of the Fair Political Practices Commission, CONSULTANT shall be required and agrees to file the appropriate financial disclosure documents required by the Palo Alto Municipal Code and the Political Reform Act. SECTION 22. NONDISCRIMINATION. As set forth in Palo Alto Municipal Code section 2.30.510, CONSULTANT certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to that person’s race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. CONSULTANT acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY’s Environmentally Preferred Purchasing policies which are available at CITY’s Purchasing Department, incorporated by reference and may be amended from time to time. CONSULTANT shall comply with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste Program. Zero Waste best practices include first minimizing and reducing waste; second, reusing waste and third, recycling or composting waste. In particular, CONSULTANT shall comply with the following zero waste requirements: (a) All printed materials provided by CONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double-sided and printed on a minimum of 30% or greater post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post- consumer material and printed with vegetable based inks. (b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Division’s office. (c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY, for reuse or recycling. CONSULTANT shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE. CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as it may be amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code section 4.62.060. SECTION 25. NON-APPROPRIATION 25.1. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement. SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS 26.1 This Project is not subject to prevailing wages. CONSULTANT is not required to pay prevailing wages in the performance and implementation of the Project in accordance with SB 7 if the contract is not a public works contract, if the contract does not include a public works construction project of more than $25,000, or the contract does not include a public works alteration, demolition, repair, or maintenance (collectively, ‘improvement’) project of more than $15,000. 26.2 CONSULTANT shall comply with the requirements of Exhibit “D” for any contract for public works construction, alteration, demolition, repair or maintenance. SECTION 27. MISCELLANEOUS PROVISIONS. 27.1. This Agreement will be governed by the laws of the State of California. 27.2. In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Santa Clara, State of California. 27.3. The prevailing party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys' fees expended in connection with that action. The prevailing party shall be entitled to recover an amount equal to the fair market value DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E of legal services provided by attorneys employed by it as well as any attorneys’ fees paid to third parties. 27.4. This document represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations, and contracts, either written or oral. This document may be amended only by a written instrument, which is signed by the parties. 27.5. The covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators, assignees, and consultants of the parties. 27.6. If a court of competent jurisdiction finds or rules that any provision of this Agreement or any amendment thereto is void or unenforceable, the unaffected provisions of this Agreement and any amendments thereto will remain in full force and effect. 27.7. All exhibits referred to in this Agreement and any addenda, appendices, attachments, and schedules to this Agreement which, from time to time, may be referred to in any duly executed amendment hereto are by such reference incorporated in this Agreement and will be deemed to be a part of this Agreement. 27.8 In the event of a conflict between the terms of this Agreement and the exhibits hereto or CONSULTANT’s proposal (if any), the Agreement shall control. In the case of any conflict between the exhibits hereto and CONSULTANT’s proposal, the exhibits shall control. 27.9 If, pursuant to this contract with CONSULTANT, CITY shares with CONSULTANT personal information as defined in California Civil Code section 1798.81.5(d) about a California resident (“Personal Information”), CONSULTANT shall maintain reasonable and appropriate security procedures to protect that Personal Information, and shall inform City immediately upon learning that there has been a breach in the security of the system or in the security of the Personal Information. CONSULTANT shall not use Personal Information for direct marketing purposes without City’s express written consent. 27.10 All unchecked boxes do not apply to this Agreement. 27.11 The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities. 27.12 This Agreement may be signed in multiple counterparts, which shall, when executed by all the parties, constitute a single binding agreement. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E CONTRACT No. S19XXXXXX SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement on the date first above written. CITY OF PALO ALTO ____________________________ City Manager APPROVED AS TO FORM: __________________________ City Attorney or designee CONSULTANT Officer 1 By: Name: Victor Pisani Title: Senior Vice President Officer 2 By: Name: Trent Brackenridge Title: Vice President Attachments: EXHIBIT “A”: SCOPE OF SERVICES EXHIBIT “B”: SCHEDULE OF PERFORMANCE EXHIBIT “C”: COMPENSATION EXHIBIT “D”: INSURANCE REQUIREMENTS EXHIBIT “E”: SOFTWARE AS A SERVICE SECURITY AND PRIVACY EXHIBIT “F”: VISA EXHIBIT “G”: INFORMATION PRIVACY POLICY DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E EXHIBIT “A” SCOPE OF SERVICES CONSULTANT will leverage its distributed energy resources program implementation and Electric Vehicle (EV) expertise to offer EV Solutions and Electric Vehicle Service Equipment (EVSE) related technical assistance to qualifying commercial customers (“PROGRAM”) on behalf of the City of Palo Alto Utilities (“CITY”). CONSULTANT will provide CITY with EVSE installation experts with a strong command of technical building knowledge, electrification and electrical engineering knowledge, sales and excellent customer service skills. CONSULTANT will provide both field-based and phone-based services to support customers as part of the PROGRAM. A. PROGRAM OVERVIEW Name EV Solutions and EV Charger Technical Assistance Program Brief Program Description The City of Palo Alto has the most aggressive carbon reduction goals in the country: Cut carbon emissions to 80% below 1990 levels by 2030. Transportation currently accounts for roughly 65% of our emissions. As a result, building EV infrastructure is a top priority. The adoption rate of Electric Vehicles (EVs) in Palo Alto is one of the highest in the country. A recent report1 showsthat in 2017, one in three new vehicles in our community of approximately 68,000 residents, was an EV. Although EV adoption amongst Palo Alto residents in single family homes is rigorous, the lack of EV charging infrastructure at multifamily (MF) residential properties makes it prohibitive for MF dwellers to switch from an ICE (internal combustion engine) vehicle to an EV. Half of the CITY’s residents live in MF properties – the majority being renters. The CITY currently offers an incentive of up to $18,000 for MF properties and up to $30,000 for schools and nonprofits to upgrade infrastructure and install Electric Vehicle Service Equipment (EVSE) or charging equipment for communal use. The CITY seeks to make EV charging accessible for our many residents living at MF properties as well as, at other harder to reach segments of the market such as schools, nonprofits and small to medium sized businesses (SMB). CONSULTANT will provide expert technical support and EV solutions focused on MF properties, schools and local nonprofits. This would include providing education, consulting and design services for qualifying commercial sites in Palo Alto. Customers will learn about the benefits of installing EVSE’s as well as understanding the requirements and steps for installing EVSE equipment. CONSULTANT will recruit properties to participate in the CITY’s EV Charger Rebate Program as well as administer, manage and oversee installation of EV Chargers in connection with the PROGRAM. Customers are ultimately responsible for the cost of purchasing and installing EVSE. 1 May 2018 ICCT (The International Council on Clean Transportation) Briefing – California’s continued electric vehicle market development DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E This PROGRAM will be operated on a first-come, first-served basis, with consideration given to ensure geographic distribution of services and incentives across Palo Alto with top priority given to low income MF properties, followed by other MF properties, schools and other nonprofits and potentially some SMB sites. The CITY is also eager to learn about emerging technologies and is amenable to integrating innovative solutions for Demand Response (DR) and Distributed Energy Resource (DER) capabilities, as it relates to EVSE installations in the PROGRAM. Annual Installation Target CONSULTANT’s EVSE installation targets for the term of the Agreement are provided in Table A.1 Table A.1 - PROGRAM EVSE Installation Targets Term Estimated Number of Sites with Completed EVSE Installations Estimated Number of Ports Total Estimated Budget for EVSE Installations Year 1 of Contract 10-15 30-60 $157,500 Year 2 of Contract 20-30 60-120 $185,000 Year 3 of Contract 30-45 90-180 $244,500 Total 60-90* 180-360** $587,000 Additional Services $150,000 MAXIMUM TOTAL COMPENSATION (Not to Exceed) $737,000 * This agreement has included latitude for more installations if PROGRAM participation is more vigorous than anticipated. **To help put this number into perspective: At the end of 2018, there were a total of 750 ChargePoint™ ports in Palo Alto. This includes City owned public EVSE’s as well as chargers on private property. In addition to the specific project components identified in Section B “PROGRAM Implementation and Delivery”, CONSULTANT will develop and implement a Quality Assurance Plan and Staffing Plan. Quality Assurance Plan CONSULTANT will emphasize superior customer service and customer satisfaction. CONSULTANT will manage projects according to a quality assurance plan that emphasizes transparent and efficient procedures, accurate electrical load calculations and EVSE layout designs by a licensed electrician and oversee quality installation of EVSE’s. CONSULTANT will supervise and manage relationships with contractors that CONSULTANT recommends to customers for completing EVSE installations. CONSULTANT will ensure high quality work is performed by contractors through vetting contractor credentials and licensing. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E CONSULTANT will obtain necessary CITY permits and review EV Charger Rebate applications and associated contractor invoices. CONSULTANT will also contact customers to ensure EVSE installations were installed and final inspections are passed by the CITY’s Development Center. CONSULTANT agrees to ensure that all manufacturer product warranties held either by CONSULTANT or contractors recommended by CONSULTANT to customer, will be transferred to the customer in connection with EVSE installation; and that CONSULTANT will be available for a period of one year to support customers replacing defective EVSE under the terms of the warranty. Without limiting Section 16 (Indemnity) of the Agreement, CONSULTANT agrees and understands it is responsible for all costs and damages associated with any theft, vandalism, damage or criminal acts involving or committed by CONSULTANT staff, contractors or agents involving a customer or customer premises, including issues related to workmanship or damage caused by contractors recommended by CONSULTANT to customers. Staffing Plan CONSULTANT agrees to staff the PROGRAM in accordance with the Staffing Plan set forth below. CONSULTANT shall notify the CITY concerning potential changes to the plan, and all such changes require prior written consent of the CITY. CITY reserves the right to (i) request CONSULTANT conduct criminal background checks to CITY’s satisfaction on all CONSULTANT’s staff, contractors or agents that may enter customer property, and (ii) require that any staff, contractor or agent of CONSULTANT that fails the background check shall not be permitted to enter any customer premises. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E CONSULTANT’s Staff Members Name Title Phone Email James Russell Program Portfolio Manager (415) 963-9864 jrussell@clearesult.com Mr. Russell is responsible for overseeing the portfolio of energy advising programs in California and will engage with the CITY and the CONSULTANT team to ensure the PROGRAM is delivered within budget to meet PROGRAM goals. Peter Yeh Program Manager (415) 848-1281 peter.yeh@clearesult.com Mr. Yeh will serve as Program Manager and primary point of contact for the CITY. Mr. Yeh is responsible for ensuring the PROGRAM is delivered within budget and for managing, training, and mentoring the implementation team. Michael Martin Sr. Energy Advisor (510) 279-4793 michael.martin@clearesult.com Mr. Mr. Martin will serve as Sr. Energy Advisor and provide outreach support, key account advising and educational workshops. Lauren Hubbert Sr. Energy Advisor (650) 297-2839 lauren.hubbert@clearesult.com Ms. Hubbert will serve as Sr. Energy Advisor and provide phone based customer support and advising. Rebecca Lostia Operations Specialist (925) 586-9864 rebecca.lostia@clearesult.com Ms. Lostia will serve as Operations Specialist and provide project coordination and support for vendor management, load studies, educational workshops, and installation management. Janak Ghalot Engineering Manager (650) 726-7772 janak.ghalot@clearesult.com Mr. Ghalot is an Engineering Manager and will review load studies and EVSE installation specifications. Ashley Tackitt Marketing Account Project Manager (503) 688-1557 ashley.tackitt@clearesult.com Ms. Tackitt will serve as Marketing Account Project Manager and provide marketing strategy and coordination to ensure client goals are met. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E B. PROGRAM IMPLEMENTATION AND DELIVERY The following outlines the Program design and implementation plan applicable to CONSULTANT including but not limited to: Task 1- PROGRAM RAMP-UP Task 1.1 Marketing Material Development: To generate leads for the PROGRAM, CONSULANT will conduct marketing, education and outreach (ME&O) through a variety of channels, targeting property owners, facility managers, property management companies and local businesses among others..  CONSULTANT will customize an EV Solutions and Technical Assistance Action Plan for the CITY.  CONSULTANT and CITY will work together to develop and launch PROGRAM webpages with PROGRAM description and CITY hosted customer sign-up web-to-lead HTML form.  CONSULTANT and CITY will work together to develop marketing brochure for use by CITY and CONSULTANT to promote PROGRAM.  CONSULTANT will submit to CITY all marketing materials, including websites, press releases, brochures, social media posts and any other content mentioning PROGRAM in any capacity for approval prior to publishing said PROGRAM materials.  In all communications, the PROGRAM will be represented as a CITY program, including use of the CITY approved logo. CITY at its discretion may provide a PROGRAM name. Task 1.2 PROGRAM Development  CONSULTANT will assign a Program Manager to manage the day to day operations of the PROGRAM to ensure its success and serve as the primary point of contact for the CITY.  CONSULTANT will host a PROGRAM kick-off meeting, to finalize PROGRAM workflow chart with CITY.  CONSULTANT will finalize the schedule of activities that provides a monthly work plan and implementation timeline and submit the plan to CITY for review and approval.  Define ME&O plan, including identification of outreach activities, workshops, locations and frequency for CITY’s review and approval.  CONSULTANT will create agenda for PROGRAM workshops for CITY’s review and approval. Task 1.3 Customer Relationship Management and Data Tracking  CONSULTANT will work with CITY to finalize performance metrics, customize Customer Relationship Management (CRM) system to meet CITY’s requirements and launch CRM system within two weeks of finalizing metrics. Customization of the DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E CONSULTANT’s CRM system includes setting up fields for specific PROGRAM metrics for detailed tracking, reporting and billing. TASK 2 – PROGRAM LAUNCH Task 2.1 Initial Marketing, Education and Outreach CONSULTANT will begin an initial ME&O campaign to potential organizations to introduce the PROGRAM, establish relationships and discuss the services offered through the PROGRAM. This campaign includes:  Outreach to contacts provided by the CITY.  Outreach to local contractors to establish a pool of participating electricians.  Assist CITY to directly promote the PROGRAM through bill inserts, email communications, direct mail postcards and other relevant marketing channels.  Assist CITY to launch PROGRAM webpages with web-to-lead forms for customer sign-ups which are directly linked to CONSULTANT and CITY’s data management system.  Provide CITY Account Management team with PROGRAM training.  CITY will be included in all correspondence unless otherwise specified. Task 2.2 Workshops  Conduct workshops for building owners, facility managers and property management companies.  Anticipate 10 events/workshops, over three years. CITY will provide venue rental.  CONSULTANT will provide Presenters/Speakers, workshop materials, event signage, and support personnel.  Outreach for the workshops will include coordination with CITY and its partners and include Low-Income housing providers. TASK 3 – PROGRAM IMPLEMENTATION Task 3.1 PROGRAM Enrollment  CONSULTANT will implement the marketing plan and speak to all customers interested in participating in the PROGRAM.  CONSULTANT will encourage and track progress of all interested participants.  Communicate PROGRAM details to customers and educate them on the process of installing EVSE’s.  Schedule and conduct site visits to determine eligibility.  Enroll sites that have been screened and identified as eligible. Task 3.2 Phone Advisory Service The majority of Customers participating in this PROGRAM do not have experience with EVSE installations. CITY expects that in most cases, multiple touch points will be necessary for a successful installation.  CONSULTANT will set up a dedicated phone line with a (650) area code for phone DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E based advising.  Through phone-based services, CONSULTANT will provide proactive, individualized and ongoing assistance with regards to EVSE installations and when appropriate, educate customers about potential other electrification opportunities. Task 3.3 Site Visits Customer enrollment occurs when CONSULTANT gains the customer’s signature on the Program Participation Agreement between CONSULTANT and customer.  CONSULTANT will schedule and conduct site visits to determine PROGRAM eligibility. Site visit will be conducted by CONSULTANT staff capable of determining whether the property, its layout and infrastructure are suitable for CITY’s PROGRAM. At this site visit, data will be collected in order for a licensed electrician to be able to conduct an electrical load calculation in Task 3.4. Task 3.4 Assessment Reports Post site visit, CONSULTANT will create a customized assessment visit report.  Assessment report will include pictures of the property, details regarding the property including but not limited to, the number of units, number of parking spaces, maximum electrical current in Amperage (AMP) available at property, current electrical load, simple sketch of building(s), specifying location of parking spaces and electricity sources. Also collect information on current solar, heating/cooling and water heating systems.  For each site visited, a copy of this report will be shared with the CITY. Task 3.5 Post Site Visit Support During the site visit, the CONSULTANT will introduce the availability of a phone-based advisor, who will follow-up with the customer to guide them through the process of installing EVSE’s, including but not limited to completing an electrical load calculation, when necessary have conversations about panel upgrades, designing an EV charging system, hardware selection, contractor–bidding, selection process, permitting, applying for the CITY’s EV Charger Rebate, EVSE installation and final inspection.  CONSULTANT will customize the customer experience and answer questions to help pave the way to a successful EVSE installation. Task 3.6 Design For all properties eligible for an EVSE installation, CONSULTANT - with support from subcontractors, including but not limited to electricians and engineers will design an EV Charging system for customers.  CONSULTANT will confer with CITY if and when properties may require a transformer upgrade to accommodate EVSE’s.  CONSULTANT will share the final design and assessment report with customers and the CITY.  CONSULTANT will provide referrals to relevant and complementary CITY sustainability and electrification programs. CONSULTANT can drive participation in DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E solar, electrification and Multifamily Plus programs.  CONSULTANT systematically tracks customer referrals to complementary programs. Task 3.7 Oversee EVSE Installation Once a customer has decided to move forward with an EVSE installation, CONSULTANT will act as Project Manager and oversee the project through completion.  Oversee EVSE installation until project passes final inspection. This includes but is not restricted to: - Provide expert support for hardware selection and installation of EVSEs. - Provide a list of qualified, pre-screened contractors for EV charger installations. A trade ally/contractor list will be maintained by the Proposer. - Provide assistance in reviewing and comparing bids from contractors - Assist customer or contractor applying for Commercial EVSE permit with the CITY’s Development Center. - Assist customer in applying for CITY’s EV Charger Rebates2. Help provide all necessary invoices, permits, proof of final inspection by the CITY’s Development Services and support customer through process of applying and receiving CITY rebates.  Customers shall be able to choose to have completed installations by the participating PROGRAM vendor or contractor, which will likely be an EVSE manufacturer, network/software provider, and/or installer. Each type of vendor and contactor has its own warranty and post-installation service level agreements. Descriptions of these warranty and service levels shall be provided during PROGRAM onboarding and are a major component of the Program Participation Agreement.  CONSULTANT will provide post-installation guidance and support for customers, however, the customers are purchasing EVSE products, services, and warranties directly from qualified PROGRAM vendors and installers, therefore customers will be guided to contact their service provider should there be maintenance, service, or warranty needs. Associated costs will be described in their executed agreement. Task 3.8 Meetings CONSULTANT’S Program Manager will meet with the CITY team on a quarterly basis and will also be available for a weekly check-in phone call with the CITY team. CONSULTANT will be available as necessary to ensure effective PROGRAM implementation.  Deliver monthly reports to CITY with details of efforts, results and recommendations for future program elements and scaling.  The report will also include a characterization of said properties in CITY including, 2 A cap of reimbursement for any given site will be determined by CPAU annually. Currently, for MF properties, CPAU will cover 75% of construction costs for each site for a maximum rebate of up to $18,000, for the installation of six EVSE’s or EVSE ready parking spaces. CPAU will cover 100% of construction costs if the site is a non-profit entity or a low-income MF property. Currently, for these properties, the rebate is capped at $30,000 for the installation of six EVSE’s or EVSE ready parking spaces. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E but not limited to segmentation information, such as ownership type, major real estate holders, parking types, age, electrical condition and other factors significantly affecting potential EV infrastructure and other future electrification measures as feasible. TASK 4 – INVOICING AND REPORTING Task 4.1 Data Management CONSULTANT will utilize its data management system to provide data tracking, analysis and reporting as well as actionable insights regarding real-time PROGRAM performance. In addition to tracking PROGRAM progress, CONSULTANT will track detailed customer information such as barriers and motivations as well as planned future upgrades. Task 4.2 Reporting  In addition to the requirements for invoices set forth in Section 5 of the Agreement, CONSULTANT will upload reports into CITY’s reporting database on a monthly basis in order to complete invoicing. 1. CONSULTANT will provide CITY with monthly and annual reports in the form of spreadsheets and/or dashboard summary charts as desired by CITY. PROGRAM reports may include information on PROGRAM participation, cost expenditure and budget remaining, commodity savings, status of outlined goals, customer touch points and level of additional PROGRAM participation propensity attributable to the PROGRAM’S phone advisors. 2. Basic data points to be included in reports, but not limited to: site address, name of facility, contact information (phone, email, website), number of units, number and description of parking location, notes related to feasibility of site such as: electrical panel capacity and panel capacity available, distance of EVSE location from electrical service panel and CPAU’s distribution transformer, potential number of EVSE make-ready parking spots and relevant photographs. Note: CPAU will provide information on the transformer serving the site. 3. Other data points CPAU is interested in, related to assessing future electrification potential: electrical panel size (Amps) for each unit, main breaker size for each building, and type of water heating and space heating equipment in each unit.  CONSULTANT will respond to ad-hoc data requests by CITY.  CONSULTANT agrees to work with CITY to respond to CPUC, NCPA, CARB, CEC or other Federal, State or local data requests or reporting requirements.  CONSULTANT will interface with CITY’s contracted evaluation, measurement and verification firms as necessary.  CONSULTANT will evaluate PROGRAM efficacy for participating customers and conduct follow up surveys. Whenever possible: especially when networked EV Chargers are installed, usage data will be collected and shared in annual reports. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E  CONSULTANT will propose concepts for ways including but not limited to income qualified EVSE initiatives, improving CITY processes, and managing CITY solutions for EV fleet, DER and other emerging technologies. Task 4.3 Invoicing CONSULTANT will invoice CITY on a monthly basis consistent with Section 5 of the Agreement and in accordance to the more specific guidelines set forth in this Exhibit “A” and in Exhibit “C”, “Compensation”. TASK 5 – CUSTOMER FEEDBACK Task 5.1 Perform Customer Feedback Surveys: CONSULTANT will address and resolve all customer issues discovered through either survey feedback or other means of customer contact. CONSULTANT will pursue continuous improvements to promote complete customer satisfaction. Customer feedback issues will be tracked by CONSULTANT using the monthly reports, as well as a completed complaint form. CITY retains the right to separately survey PROGRAM participants. Task 5.2 If any issues cannot be resolved to the satisfaction of the customer by CONSULTANT within five business days, CONSULTANT shall immediately provide CITY with a detailed description of any such complaint which will include the name and contact information of the customer and any other information requested by CITY. TASK 6 – PROGRAM TERMINATION Task 6.1 The CONSULTANT will resolve all outstanding jobs in progress, as well as customer complaints. TASK 7 – SUBMIT FINAL PROGRAM REPORT Task 7.1 CONSULTANT will submit a final report which includes a narrative with an overview of the PROGRAM and spreadsheet detailing the budget and actual PROGRAM cost. The final report will include PROGRAM Achievements, challenges, goals and lessons learned. CONSULTANT agrees to deliver the final report within 30 days of the end of the Term as such date may be extended at the sole discretion of CITY. Task 7.2 CONSULTANT will maintain electronic copies of invoices for two years as required by the CITY. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E EXHIBIT “B” SCHEDULE OF PERFORMANCE CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the project managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed. Task Timing (Due Date) TASK 1 - PROGRAM RAMP UP Task 1.1 Within 60 days after contract execution, and ongoing as needed Task 1.2 Within 30 days after contract execution Task 1.3 Within 30 days after contract execution TASK 2 – PROGRAM LAUNCH Task 2.1 Within 60 days after contract execution and ongoing as needed Task 2.2 Within 90 days after contract execution and ongoing as needed TASK 3 – PROGRAM IMPLEMENTATION Task 3.1 Ongoing Task 3.2 Ongoing Task 3.3 Ongoing Task 3.4 Ongoing Task 3.5 Ongoing Task 3.6 Ongoing Task 3.7 Ongoing Task 3.8 Ongoing and as needed TASK 4 – INVOICING AND REPORTING Task 4.1 Ongoing and as needed Task 4.2 Ongoing and as needed Task 4.3 Ongoing and as needed TASK 5 – CUSTOMER FEEDBACK Task 5.1 Ongoing and as needed Task 5.2 Ongoing and as needed TASK 6 – PROGRAM TERMINATION Task 6.1 30 days Prior to contract expiration TASK 7 - SUBMIT FINAL PROGRAM REPORT Task 7.1 Within 30 days after contract expiration Task 7.2 For 2 years after contract expiration DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E EXHIBIT “C” COMPENSATION The CITY agrees to compensate the CONSULTANT for professional services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as Table C.1 up to the not to exceed budget amount for each task set forth below. CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below provided the total compensation for Basic Services, including reimbursable expenses, and the total compensation for Additional Services do not exceed the amounts set forth in Section 4 of this Agreement. Table C.1: PROGRAM Budget DESCRIPTION TASKS AFFECTED Rate/Unit ESTIMATED BUDGET YEAR 1 ESTIMATED BUDGET YEAR 2 ESTIMATED BUDGET YEAR 3 TOTAL EXPECTED SCENARIO (60 Sites) Start-up fee: Total payable during first three months of contract to cover PROGRAM, marketing, and data tracking development 1.1 – 1.3, 2.1 Fixed Cost $50,000 N/A N/A $50,000 Management Fee: Assessed from month 4 - 36. $5,000/month 3.1 – 3.3, 3.8, 4.1 – 4.3, 5.1 – 5.2, 6.1, 7.1 – 7.2 Fixed Cost $45,000 $60,000 $60,000 $165,000 Workshops: Pay for Performance (P4P) 2.2 $1,500/ event $3,000 $6,000 $6,000 $15,000 Assessment & Electrical Load Report P4P 3.4 $1,600/ report $16,000 $32,000 $48,000 $96,000 EVSE Installation Project Management 3.5 – 3.7 $2,100/ site $21,000 $42,000 $63,000 $126,000 EXPECTED SCENARIO SUBTOTAL $135,000 10 sites $140,000 20 sites $177,000 30 sites $452,000 60 sites HIGH COST OPTIMISTIC INSTALLATION SCENARIO (Up to 90 sites) Additional Initial Site Visit for contingency purposes, assessed after 20th site visit/year 3.3 Site visits beyond 20/year: $800/site $4,000 (5 extra site visits) $8,000 (10 extra site visits) $12,000 (15 extra site visits) $24,000 (up to 30 extra site visits) DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E Additional Assessment & Electrical Load Report and EVSE Installation Project Management for contingency purposes 3.4, 3.5 – 3.7 $3,700 ($1,600/ report + $2,100/ site) $18,500 (for 5 extra assessments) $37,000 (for 5 extra assessments) $55,500 (for 15 extra assessments) $111,000 (up to 30 extra assessments) OPTIMISTIC INSTALLATION SCENARIO SUBTOTAL $22,500 (5 extra site installations) $45,000 (10 extra site installations) $67,500 (15 extra site installations) $135,000 (30 extra site installations) TOTAL EVSE INSTALLATION SERVICES $157,500 Up to 15 sites $185,000 Up to 30 sites $244,500 Up to 45 sites $587,000 Up to 90 sites Additional Services $97- $146/hour $50,000 $50,000 $50,000 $150,000 MAXIMUM TOTAL COMPENSATION (Not to Exceed) $207,500 $235,000 $294,500 $737,000 DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E Table C.2: PROGRAM Process & Responsibilities PROCESS STEPS CO N S U L T A N T CO N T RAC T O R QU L A I F Y I N G CO M M E R C I A L CU S O T M E R CP A U CONSULTANT COST PROPOSAL NOTES PROGRAM RAMP-UP AND LAUNCH 1. Tasks 1.1-1.3 Start-up, including kick off meetings, data analysis for customer list, PROGRAM design, contractor/vendor/pr oduct qualification, workshop curriculum, and marketing L S $50,000 Cost over first three months of PROGRAM 2. Tasks 2.1, 3.1, 3.2 Make contact with MF property owner, school or nonprofit management to schedule a site visit L S $5,000/ month* Cost proposal for Steps 1, 2, 3 - Management fee paid/month – Only paid AFTER Start Up period 3. Task 3.3 Evaluate availability to draw electricity from electrical panel capacity L S S 4. Task 3.3 Identify EVSE and/or EVSE make- ready locations L S S 5. Task 2.2 Host EV/SE workshops L S S $1,500/event Cost/event SITE VISITS AND DESIGN 6. Task 3.4 Conduct electrical load calculations with a licensed electrician L S $1,600/site Cost/site 7. Task 3.4, 3.5 Provide project bid documents, including load calculation, site plan, and preliminary layout** L S 8. Task 3.4, 3.5 Facilitate electrical contractor site walk and bids L S S 9. Task 3.6 Finalize site plan, contractor selection, hardware selection, and contract execution with customer L S S DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E OVERSEE EVSE INSTALLATION 10. Task 3.7 Facilitate permitting process for EVSE S L S $2,100/site Cost/site 11. Task 3.7 Facilitate EVSE construction contractor to start work in coordination with property owner S L S 12. Task 3.7 Oversee provisioning of equipment and EVSE related construction and installation S L 13. Task 3.7 Provide all required documentation for EV Charger rebate, which will be paid by CPAU*** S S L 14. Task 3.7 Facilitate payment for the construction contractor from CPAU rebates and from site owner; closing of project L Note: L - Lead role, S - Support role * Additional site evaluations beyond 20 per year to be priced at $800/site **If the site requires a utility transformer upgrade, it may be possible for CPAU to undertake this work at no additional cost to the property owner. This could include all CPAU costs if a new CPAU service point is logistically feasible and economically practical to make a site eligible for EVSE installations. *** CPAU will cover 75% of construction cost for each site. A cap of reimbursement for any given site will be determined by CPAU annually. Currently, for MF properties, the rebate is capped at $18,000, for the installation of six EVSE’s or EVSE ready parking spaces. For a non-profit entity or a low-income MF property, CPAU will cover 100% of construction costs. Currently, for these properties, the rebate is capped at $30,000 for the installation of six EVSE’s or EVSE ready parking spaces. REIMBURSABLE EXPENSES The administrative, overhead, secretarial time or secretarial overtime, word processing, photocopying, in-house printing, insurance and other ordinary business expenses are included within the scope of payment for services and are not reimbursable expenses. There are no reimbursable expenses authorized in this Agreement. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E ADDITIONAL SERVICES The CONSULTANT shall provide additional services only by advanced, written authorization from the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a detailed written proposal including a description of the scope of services, schedule, level of effort, and CONSULTANT’s proposed maximum compensation, including reimbursable expense, for such services based on the rates set forth in Table C.3. The additional services scope, schedule and maximum compensation shall be negotiated and agreed to in writing by the CITY’s Project Manager and CONSULTANT prior to commencement of the services. Payment for additional services is subject to all requirements and restrictions in this Agreement Work required because the following conditions are not satisfied or are exceeded shall be considered as additional services:  Pilot promoting Low to Moderate Income access to EVs  City EVSE implementation process improvements  City EV fleet consulting  EVSE Distributed Energy Resources (DER) and Emerging Technology consulting Table C.3: Hourly Rates Position Hourly Rate Sr. Program Manager $146 Program Manager $125 Engineer II $146 Marketing Manager $110 Program Analyst $97 DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E EXHIBIT “D” INSURANCE REQUIREMENTS CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS, AS SPECIFIED, BELOW: REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS EACH OCCURRENCE AGGREGATE YES YES WORKER’S COMPENSATION EMPLOYER’S LIABILITY STATUTORY STATUTORY YES GENERAL LIABILITY, INCLUDING PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL LIABILITY BODILY INJURY PROPERTY DAMAGE BODILY INJURY & PROPERTY DAMAGE COMBINED. $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES AUTOMOBILE LIABILITY, INCLUDING ALL OWNED, HIRED, NON-OWNED BODILY INJURY - EACH PERSON - EACH OCCURRENCE PROPERTY DAMAGE BODILY INJURY AND PROPERTY DAMAGE, COMBINED $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES PROFESSIONAL LIABILITY, INCLUDING, ERRORS AND OMISSIONS, MALPRACTICE (WHEN APPLICABLE), AND NEGLIGENT PERFORMANCE ALL DAMAGES $1,000,000 YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONTRACTOR AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I. INSURANCE COVERAGE MUST INCLUDE: A. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONTRACTOR’S AGREEMENT TO INDEMNIFY CITY. B. DEDUCTIBLE AMOUNTS IN EXCESS OF $5,000 REQUIRE CITY’S PRIOR APPROVAL. II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING URL: https://www.planetbids.com/portal/portal.cfm?CompanyID=25569. III. CONTRACTOR SHALL PROVIDE AT LEAST THIRTY (30) DAYS ADVANCE WRITTEN NOTICE TO CITY OF MATERIALS CHANE IN COVERAGE OR OF COVERAGE CANCELLATIONS. IV. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO “ADDITIONALINSUREDS” A.PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. B. CROSS LIABILITY DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION 1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. VENDORS ARE REQUIRED TO FILE THEIR EVIDENCE OF INSURANCE AND ANY OTHER RELATED NOTICES WITH THE CITY OF PALO ALTO AT THE FOLLOWING URL: HTTPS://WWW.PLANETBIDS.COM/PORTAL/PORTAL.CFM?COMPANYID=25569 OR HTTP://WWW.CITYOFPALOALTO.ORG/GOV/DEPTS/ASD/PLANET_BIDS_HOW_TO.ASP DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: V2.5 [11/01/2012] Doc: InfoSec 110 Page 1 of 3 EXHIBIT E SOFTWARE AS A SERVICE SECURITY AND PRIVACY TERMS AND CONDITIONS This Exhibit shall be made a part of the City of Palo Alto’s Professional Services Agreement or any other contract entered into by and between the City of Palo Alto (the “City”) and __CLEAResult, Inc.__________________________________ (the “Consultant”) for the provision of Software as a Service services to the City (the “Agreement”). In order to assure the privacy and security of the personal information of the City’s customers and people who do business with the City, including, without limitation, vendors, utility customers, library patrons and other individuals and businesses, who are required to share such information with the City, as a condition of receiving services from the City or selling goods and services to the City, including, without limitation, the Software as a Service services provider (the “Consultant”) and its subcontractors, if any, including, without limitation, any Information Technology (“IT”) infrastructure services provider, shall design, install, provide, and maintain a secure IT environment, described below, while it renders and performs the Services and furnishes goods, if any, described in the Statement of Work, Exhibit B, to the extent any scope of work implicates the confidentiality and privacy of the personal information of the City’s customers. The Consultant shall fulfill the data and information security requirements (the “Requirements”) set forth in Part A below. A “secure IT environment” includes: (a) the IT infrastructure, by which the Services are provided to the City, including connection to the City's IT systems; (b) the Consultant’s operations and maintenance processes needed to support the environment, including disaster recovery and business continuity planning; and (c) the IT infrastructure performance monitoring services to ensure a secure and reliable environment and service availability to the City. “IT infrastructure” refers to the integrated framework, including, without limitation, data centers, computers, and database management devices, upon which digital networks operate. In the event that, after the Effective Date, the Consultant reasonably determines that it cannot fulfill the Requirements, the Consultant shall promptly inform the City of its determination and submit, in writing, one or more alternate countermeasure options to the Requirements (the “Alternate Requirements” as set forth in Part B), which may be accepted or rejected in the reasonable satisfaction of the Information Security Manager (the “ISM”). Part A. Requirements: The Consultant shall at all times during the term of any contract between the City and the Consultant: (a) Appoint or designate an employee, preferably an executive officer, as the security liaison to DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: V2.5 [11/01/2012] Doc: InfoSec 110 Page 2 of 3 the City with respect to the Services to be performed under this Agreement. (b) Comply with the City’s Information Privacy Policy: (c) Have adopted and implemented information security and privacy policies that are documented, are accessible to the City and conform to ISO 27001/2 – Information Security Management Systems (ISMS) Standards. See the following: http://www.iso.org/iso/home/store/catalogue_tc/catalogue_detail.htm?csnumber=42103 http://www.iso.org/iso/iso_catalogue/catalogue_tc/catalogue_detail.htm?csnumber=50297 (d) Conduct routine data and information security compliance training of its personnel that is appropriate to their role. (e) Develop and maintain detailed documentation of the IT infrastructure, including software versions and patch levels. (f) Develop an independently verifiable process, consistent with industry standards, for performing professional and criminal background checks of its employees that (1) would permit verification of employees’ personal identity and employment status, and (2) would enable the immediate denial of access to the City's confidential data and information by any of its employees who no longer would require access to that information or who are terminated. (g) Provide a list identifying all Salesforce instances used to support Client’s engagement with the City. (h) Implement access accountability (identification and authentication) architecture and support role-base access control (“RBAC”) and segregation of duties (“SoD”) mechanisms for all personnel, systems and software used to provide the Services. “RBAC” refers to a computer systems security approach to restricting access only to authorized users. “SoD” is an approach that would require more than one individual to complete a security task in order to promote the detection and prevention of fraud and errors. (i) Assist the City in undertaking annually an assessment to assure that: (1) all in-scope Salesforce instances have been identified and (2) Consultant has implemented measures in accordance with industry best practices applicable to secure coding and secure IT architecture. (j) Provide and maintain secure intersystem communication paths that would ensure the confidentiality, integrity and availability of the City's information. (k) Deploy and maintain IT system upgrades, patches and configurations conforming to current patch and/or release levels by not later than thirty (30) days after its date of release. Emergency security patches must be installed within 24 hours after its date of release. (l) Provide for the timely detection of, response to, and the reporting of security incidents, including on-going incident monitoring with logging. (m) Notify the City within 48 hours of detecting a security incident that results in the unauthorized access to or the misuse of the City's confidential data and information. (n) Inform the City thirty days prior to any change in third party service provider(s). (o) Perform robust security self-audits on a regular basis and not less frequently than on an annual basis on an annual basis, and provide the required summary reports of those self- audits to the ISM. (p) Consultant will, upon the City’s written request, provide the results of any audit of Consultant’s information security controls relevant to the services Consultant provides for the City. Alternatively, if Consultant is unable to provide an audit report, the City, at its sole DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: V2.5 [11/01/2012] Doc: InfoSec 110 Page 3 of 3 expense, may inspect, on Consultant’s premises, Consultant’s information security practices and procedures relevant to the Services provided to the City. Due to the confidential and proprietary nature of Consultant’s operations and to protect the integrity and security of its operations and the shared nature of systems which may be used to provide the Services under the Agreement, Consultant reserves the right to reasonably limit the scope of such security reviews or inspections, and require that such inspections a.Must be preceded by advance written request of no less than 30 days prior to the anticipated start date and may occur no more than once in any twelve (12) month period, barring exigent circumstances, such as the City’s reasonable concern of an actual breach or imminent material breach of security, in which case an inspection may be performed in response to such circumstance or concern, and at a time mutually agreed by the Consultant and the City; and b.If to be conducted by a third party, the third party must be a mutually agreed upon security assessment specialist, where such agreement by Consultant shall not be unreasonably withheld; and c.Are subject to appropriate confidentiality and non-disclosure provisions; and d.May not disrupt Consultant’s normal business or IT operations. (q) Cooperate with the City to ensure that to the extent required by applicable laws, rules and regulations, the Confidential Information will be accessible only by the Consultant and any authorized third party service provider’s personnel. (r) Perform regular, reliable secured backups of all data needed to maximize availability of the Services. (s) Maintain records relating to the Services for a period of three (3) years after the expiration or earlier termination of this Agreement and in a mutually agreeable storage medium. Within thirty (30) days after the effective date of expiration or earlier termination of this Agreement, all of those records relating to the performance of the Services shall be provided to the ISM. (t) Maintain the Confidential Information in accordance with applicable federal, state and local data and information privacy laws, rules and regulations. (u) Deliver confidential information over a Sharepoint site. (v) Unless otherwise addressed in the Agreement, shall not hold the City liable for any direct, indirect or punitive damages whatsoever including, without limitation, damages for loss of use, data or profits, arising out of or in any way connected with the City’s IT environment, including, without limitation, IT infrastructure communications. Part B. Alternate Requirements: DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 1 of 15 Version 2.0 18 March 2019 Vendor Information Security Assessment (VISA) Questionnaire Purpose: This Vendor Information Security Assessment (VISA) Questionnaire requests information concerning a Cloud Service Provider (the Vendor), which intends to provide to the City of Palo Alto (the City) any or all of the following services: Software as a Service (SaaS); Platform as a Service (PaaS); and Infrastructure as a Service (IaaS). Note/Instructions: SaaS, PaaS and IaaS are each a ‘cloud’ servicing model, in which software and database applications, computer network infrastructure and/or computerhardware/software platforms is/are hosted by the Vendor and made available to customers interconnected to a network, typically to the Internet. This Questionnaire is for the sole use of the intended Vendor and may contain confidential information of individuals and businesses collected, stored,and used the City. Any unauthorized collection, storage, use, review or distribution may be prohibited by California and/or Federal laws. If you are notthe intended recipient of this Questionnaire, please contact the sender by e-mail and destroy all copies of the Questionnaire. The Vendor shall provide answers to the questions or information to the requests provided below. In the event that the Vendor determines that it cannot meet the City’s security and or privacy requirements, the Vendor may submit a request for anexception to the City’s requirements and propose alternative countermeasures to address the risks addressed in this Questionnaire. The City’s Information Security Manager (ISM) may approve or reject the exception request, depending on the risks associated with the exception request. Upon receipt of the Vendor’s response, the ISM will conduct a security risk assessment, using the following scoring methodology: A = Meets completely. B = Partially meets. The Vendor may be required to provide additional requested information. C = Doesn’t meet. The Vendor may be required to provide missing/additional detail. Vendor Information: Vendor Organization Name CLEAResult Address 4301 Westbank Drive, Building A, Suite 250 • Austin, TX 78746 Information Security Contact Person Name Chad Brustin, Information Security, Principal Engineer Email cbrustin@clearesult.com Phone 512.416.5971 Date this Questionnaire Completed 2/6/2019 1.0 BUSINESS PROCESS AND DATA EXCHANGE REQUIREMENTS EXHIBIT F DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 2 of 15 Version 2.0 18 March 2019 # Question Response from the Vendor Score Additional Information/Clarification Required from the Vendor 1.1 Please provide a detailed description of the Vendor’s business process that will be supported by it, as this relates to the proposed requirements of the City’s RFP or other Business Requirements Document (BRD) CLEAResult manages a residential audit program called Home Efficiency Genie on behalf of the City of Palo Alto This residential audit program provides customers with over the phone consultations and a home energy assessment. CLEAResult uses a custom Salesforce Platform as a Service (PAAS) to document customer energy efficiency project details including: customer interactions and installed energy efficiency measures (showerheads, advanced power strips, LEDs, and faucet aerators) that provide the customer with energy savings. 1.2 Has the Vendor adopted and implemented information security and privacy policies that are documented, are accessible to the City, and conform to ISO 27001/2 – Information Security Management Systems (ISMS) Standards? CLEAResult has an Information Security Policy and Acceptable Use Policy, which contains the CLEAResult guidelines for handling and protecting Privately Identifiable Information (PII). Policies were reviewed and approved on July 1, 2018. The policies will ultimately meet or exceed ISO 27002 standards. 1.3 What data exchange will occur between the City and the Vendor? What data will be stored at the Vendor’s or other third party’s data storage location? (Provide data attributes with examples) Example: (Payment Card Information, Social Security Number, Driving License number Patrons Name, Address, telephone etc.), which are examples of personal information, the privacy of which are protected by California constitutional and statutory law. Reports will be generated on excel spreadsheets. Data will be exchanged via sFTP. Account Number, Name, Address, Telephone Number will be stored. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 3 of 15 Version 2.0 18 March 2019 1.4 In the event that the Vendor is required to store Private Information (PI), Personally Identifiable Information (PII), or Sensitive Information (SI) (collectively, the Information) about individuals in the service provider’s business systems, how does the Vendor maintain the confidentiality of the Information in accordance with applicable federal, state and local data and information privacy laws, rules and regulations? Privacy function is part of the Information Security Program and is included in employee training and awareness. Underneath the Information Security Policy are two supporting policies that speak to privacy. The PII Policy and the Data Classification Policy. In addition, privacy and customer data protection policies are also contained in the end user Acceptable Use and Mobile Device Policy. Data is stored on SalesForce.com. SalesForce.com hardware and software configurations are designed to provide secure logical separations of customer data. Connection to the Salesforce environment is via TLS 1.2, using global step-up certificates from Verisign, ensuring that our users have a secure connection from their browsers to our service Individual user sessions are identified and re-verified with each transaction, using a unique token created at login 1.5 What mechanism and/or what types of tool(s) will be used to exchange data between the City and The Vendor? Example: (VPN, Data Link, Frame Relay, HTTP, HTTPS, FTP, FTPS, etc.) sFTP. 1.6 What types of data storage (work in progress storage and backup storage) are present or will be required at the Vendor’s site? Example: (PCI Credit Card Info, SSN, DLN, Patrons Name, Address, telephone etc.) No data will be hosted at the CLEAResult site. All data will be hosted via Salesforce.com. Name, address, and account number will be stored on Salesforce.com. 1.7 Is e-mail integration required between the City and the Vendor? No DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 4 of 15 Version 2.0 18 March 2019 Example: The provision of services may require the City to provide the Vendor with an e-mail account on the City’s e–mail server. 1.8 Has the Vendor ever been subjected to either an electronic or physical security breach? Please describe the event(s) and the steps taken to mitigate the breach(es). What damages or exposure resulted? Are records of breaches and issues maintained and will these records be available for inspection by the City? No 1.9 Does the Vendor maintain formal security policies and procedures to comply with applicable statutory or industry practice requirements/standards? Are records maintained to demonstrate compliance or certification? Does the Vendor allow client audit of these records? NOTE: PLEASE PROVIDE SUPPORTING DOCUMENTATION. Yes 2.0 What are the internet and the browser security configurations for the cloud application? What security standards and requirements does the Vendor maintain to ensure application security at the user interface? (A set of detailed documentation should be provided to support the compliance. Secure transmission and sessions Connection to the Salesforce environment is viaTLS 1.2, using global step-up certificates from Verisign,ensuring that users have a secure connection from their browsers to our service Individual user sessions are identified and re-verifiedwith each transaction, using a unique token createdat login Network protection DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 5 of 15 Version 2.0 18 March 2019  Perimeter firewalls and edge routers block unused protocols  Internal firewalls segregate traffic between the application and database tiers  Intrusion detection sensors throughout the internal network report events to a security event management system for logging, alerts, and reports  A third-party service provider continuously scans the network externally and alerts changes in baseline configuration 2.0 APPLICATION/SOLUTION CONFIGURATION # Question Response from The Vendor Score Additional Information/Clafication Required from The Vendor 2.1 What is the name of the application(s) that the Vendor will host in order to provide services to the City? (List all) The vendor will not host any applications. The vendor will use Salesforce.com. 2.2 What functionality will be provided to the City’s employees or the City’s customers or other recipient of City services through the application? The vendor will not provide any direct access to the City of Palo Alto. Salesforce.com will be used by CLEAResult to run rebate and/or marketing campaigns for the City of Palo Alto. 2.3 Will the Vendor use a subcontractor and/or a third party service provider? (List all). If yes, then what data privacy and information security agreements are in place between the Vendor and any subcontractor/third party to ensure appropriate and accountable treatment of information? Note the No third party contractors will be used on this engagement. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 6 of 15 Version 2.0 18 March 2019 City requires each subcontractor and/or third party to complete this Questionnaire. 2.4 What is the Vendor's application(s) hosting hardware and software platform? Provide a detailed description, including SP [what’s this, Raj?] and a patch or security applications in use. Example: Windows or Unix Operating System (OS) and other detail. This is unknown to CLEAResult. That information is unavailable from Salesforce.com. 2.5 How does the Vendor’s application and database architecture manage or promote segregation of the City's data (related to its function as a local government agency) from the data of individuals providing services to or receiving services from the City? All Force.com data, metadata, and pivot table structures, including underlying database indexes, are physically partitioned by OrgID (by tenant) using native database partitioning mechanisms. Data partitioning is a proven technique that database systems provide to physically divide large logical data structures into smaller, more manageable pieces. Partitioning can also help to improve the performance, scalability, and availability of a large database system, such as a multitenant environment. By definition, every Force.com query targets a specific tenant’s information, so the query optimizer need only consider accessing data partitions that contain a tenant’s data, rather than an entire table or index. This common optimization is sometimes referred to as “partition pruning.” 2.6 Describe the Vendor’s server and network infrastructure. Please provide server and network infrastructure deployment topology, including data flow architecture including but not limited to security management applications, firewalls, Internal details are not available as they are proprietary to Force.com. However, high level diagrams are available on their website. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 7 of 15 Version 2.0 18 March 2019 etc. 2.7 Please provide a detail proposed solution that will be developed as a part of the Vendor’s implementation to support this project. (For example detailed solution architecture, secured data flow to support business processes, etc.). CLEAResult has developed a custom Platform as a Service (PAAS) to manage an Energy Efficiency residential audit program on behalf of the City of Palo Alto. This custom Salesforce application tracks all customer interactions. Moreover, Salesforce houses all data collected at the customer’s residence which is used to calculate energy savings associated with a project’s energy efficiency measures. 3.0 DATA PROTECTION # Question Response from the Vendor Score Additional Information/Clafication Required the Vendor 3.1 What will be the medium of data exchange between the City and Vendor? sFTP 3.2. How will the data be kept secure during the data exchange process? Example: (VPN, Data Link, Frame Relay, HTTP, HTTPS, FTP, FTPS, Data is entered directly into Salesforce via Force.com. SSL/TLS site. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 8 of 15 Version 2.0 18 March 2019 etc.) 3.3 How will the City’s data be kept physically and logically secure at the Vendor’s preferred storage location? Example: Locked storage, Digitally, Encrypted etc. The physical security of each salesforce.com facility is comparable to the best civilian data centers in the world. The exterior perimeter of each anonymous building is bullet resistant, has concrete vehicle barriers, closed-circuit television coverage, alarm systems, and manned guard stations, all of which help defend against non-entrance attack points. Inside each building, multiple biometric scans and guards limit access through interior doors and cages at all times. 3.4 What application level protections are in place to prevent the Vendor’s or a subcontractor/third party’s staff member from viewing unauthorized confidential information? For example, encryption, masking, etc. Force.com lets CLEAResult declare encrypted custom fields so that concerns over data like social security and credit card numbers can be afforded additional protection. After creating an encrypted custom field, Force.com automatically encrypts this data using AES 128. It then uses key splitting to separate the keying material between application server and database so that no single salesforce.com administrator can recover both parts of the key. 3.5 What controls does the Vendor exercise over the qualification and performance of its team? Of their subcontractor/third party’s team(s)? (For example criminal background verification prior to employment, providing security training after employment and managing Role Based Access Control (RBAC) during employment and network and application access termination upon employment termination. CLEAResult conducts reference and background checks on all job applicants. Our process includes, but is not limited to, collection and verification an applicant’s past employment, education, character, finances, reputation, etc. Information is collected from credit reporting agencies, state motor vehicle records, criminal background information from federal, state or local governments, or other sources as needed. CLEAResult’s drug, alcohol and substance abuse policy prohibits the use and possession of alcohol and illegal substances and drugs in all places or situations where employees or subcontractors are performing work for CLEAResult. All employees must comply with this policy as a condition of continued employment. We require drug screening for those employees or subcontractors that are required to be tested to comply with the terms of a client contract. These policies are currently in place for several utility clients. Employees and subcontractors sign the DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 9 of 15 Version 2.0 18 March 2019 company policy upon employment and must pass the drug test in order to work on client contracts when so specified. CLEAResult adheres to the principles of least privilege. Users are granted administrator rights to Salesforce only when necessary. 4.0 DATA BACK-UP # Question Response Score COPA’s Security Assessment 4.1 What are the Vendor’s method(s) used to keep data secured during the data backup process?  All data are backed up to tape at each data center, on a rotating schedule of incremental and full backups  The backups are cloned over secure links to a secure tape archive  Tapes are not transported offsite and are securely destroyed when retired 4.2. Is the Vendor’s encryption technology used to encrypt whole or selective data? Selective data. See 3.4. 4.3 What types of storage media will the Vendor use for data backup purposes? For example, Tape, Hard Disk Drive or any other devices. Backups are cloned over secure links to a secure tape archive. 4.4 Are the Vendor’s backup storage devices encrypted? If ‘yes,’ please provide encryption specification, with type of encryption algorithm and detail process of encryption handling. If ‘no,’ provide a detailed description (with process, tools and technology) to keep data secured during the back-up Only selected data is encrypted. The tapes never leave the datacenters. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 10 of 15 Version 2.0 18 March 2019 process. 5.0 DATA RETENTION # Question Response from the Vendor Score Additional Information/Clafication Required from the Vendor 5.1 What is the Vendor’s retention period of the backed up data? The data retention process shall comply with the City’s data retention policy. [does the Vendor know what this is?] CLEAResult will retain the City’s customer data in accordance with the terms of our contract. 5.2 Are the data back-up storage media at the Vendor’s location or other third party location? At Salesforce.com data center. 5.3 If the Vendor’s backup storage devices are stored with another company, please provide: a. Company Name: b. Address: c. Contact person detail (Phone and Email): d. What contractual commitments are in place to guarantee security Salesforce.com is a multitenant PaaS environment. Backup data maintains logical separation. Details of additional companies are not known by CLEAResult. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 11 of 15 Version 2.0 18 March 2019 performance from these vendors 5.5 What is the media transfer process (I.e. The lock box process used to send tapes off-site)? The Salesforce service performs real-time replication to disk ateach data center, and near real-time data replication between theproduction data center and the disaster recovery center Data are transmitted across encrypted links Disaster recovery tests verify our projected recovery times and theintegrity of the customer data 5.6 Who has access to the data storage media lockbox(es)? (Provide Name and Role) Only salesforce.com personnel. 5.7 Who on the Vendor’s staff or subcontractor/third party’s staff is/are authorized to access backup data storage media? (Provide Name and Role) Only salesforce.com personnel. 5.8 What is the backup data storage media receipt and release authorization process(es)? (Please submit a soft copy of the process) Unknown 6.0 ACCOUNT PROVISIONING AND DE-PROVISIONING (The Vendor must receive formal pre-authorization from the City’s Information Security Manager prior to provisioning and de-provisioning of application access account). # Question Response from the Vendor Score Additional Information/Clafication Required from the Vendor 6.1 What is the account provisioning/removal process? CLEAResult has newhire and termination checklists that includes notification of administrators of all applications not directly controlled by Support Services. Those admins will add new users in accordance with DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 12 of 15 Version 2.0 18 March 2019 Example: how are users accounts created and managed?) instructions from the hiring manager or remove access in the event of a termination. 6.2. What is the account deprovisioning/removal process? Example: how are users accounts created and managed?) CLEAResult has newhire and termination checklists that includes notification of administrators of all applications not directly controlled by Support Services. Those admins will add new users in accordance with instructions from the hiring manager or remove access in the event of a termination. 6.3 How will the City’s employees gain access to required application(s)? The city of Palo Alto will not have access to Salesforce.com. CLEAResult will provide reports and/or data in accordance with the Statement of Work. 6.4 Does the application(s) have the capability to restrict access only from the City’s WAN (Wide Area Network)? N/A 7.0 PASSWORD MANAGEMENT # Question Response from the Vendor Score Additional Information/Clafication Required from the Vendor 7.1 What will be the policy and/or procedures for the logging, authentication, authorization and password management scheme? (Please provide a soft copy of the process) CLEAResult Password Policy, adopted in 2016, covers scope and procedures for password management. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 13 of 15 Version 2.0 18 March 2019 7.2. Where will the login and password credentials be stored? The login and password credentials are stored at Salesforce. Salesforce does not have access to those credentials. 7.3 Are the password credentials stored with encryption? If ‘yes,’ please provide encryption scheme detail. User passwords are stored in the RDBMS via a salted SHA2 algorithm with a 256-bit hash 7.4 The Vendor’s application must comply with the following password requirements. Does the Vendor’s application meet these requirements? 1. First time password must be unique to an individual and require the user to change it upon initial login. 2. If the password is sent via plain text e-mail to the City employee to mitigate security exposure. 3. The City requires first time password to have a time-out capability of no more than 7 days. 4. The e-mail notification must not be copied to anyone except the user. 5. The permanent/long term password must CLEAResult uses the inherent password security built into Salesforce. City employees will not be given accounts to Salesforce. 1. Salesforce accounts are added and a unique password is set. The user is required to set a new password at initial login. 2. N/A 3. The Salesforce timeout period for first time passwords is unknown. 4. N/A 5. Passwords must be changed every 90 days. 6. This capability does not exist within Salesforce, but no City employees will use Salesforce. 7. This capability does not exist within Salesforce. 8. N/A 9. Passwords meet City’s complexity requirements, but again, no City employees will be using the Salesforce portal. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 14 of 15 Version 2.0 18 March 2019 be changed frequently (at least TWICE a year) 6.E-mail notification must be sent to theuser whenever the password has beenupdated. 7.User should not beable to view data or conduct businessunless an initial password has beenupdated with adifferent password. 8.The Vendor shall inform the City’s usersthat, when a new password is created,the user shall not usethe City’s LDAPpassword. [what’s LDP? Spell out, don’tuse acronyms] 9.The password musthave 8 or morealphanumeric (/)characters and it must contain at least onecharacter from each ofthe bullets notedbelow (i.e. each lineshall contribute atleast one character): abcdefghijklmnopqrstu DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Security Document Version: v2.3 Form: InfoSec 100 VISA Questionnaire Page 15 of 15 Version 2.0 18 March 2019 vwxyz  ABCDEFGHIJKLMNOPQRSTUVWXYZ  0123456789  !@#$%^&*()-+=`~,></\"'?;:{[}] --------------------------------------------------- End Of Document -------------------------------------------------- DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E Information Privacy Policy Release and Version: 1st Release, Version 2.2 Release Date: 31 January, 2013 Document Classification: Need to Know EXHIBIT G DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 1 of 8 Version 2.2 31 January, 2013 CONTENTS DOCUMENT CONTROLS........................................................................................................................................... 2 CHANGE RECORD .................................................................................................................................................. 2 APPROVAL ............................................................................................................................................................. 2 DISTRIBUTION ........................................................................................................................................................ 2 1.OBJECTIVE ................................................................................................................................................... 3 A)INTENT .......................................................................................................................................................... 3 B)SCOPE .......................................................................................................................................................... 3 C)CONSEQUENCES............................................................................................................................................ 3 D)EXCEPTIONS.................................................................................................................................................. 3 E)MUNICIPAL ORDINANCE .................................................................................................................................. 4 2.RESPONSIBILITIES OF CITY STAFF ................................................................................................................. 4 A)RESPONSIBILITY OF CIO AND ISM .................................................................................................................. 4 B)RESPONSIBILITY OF INFORMATION SECURITY STEERING COMMITTEE ............................................................... 4 C)RESPONSIBILITY OF USERS ............................................................................................................................ 4 D)RESPONSIBILITY OF INFORMATION TECHNOLOGY (IT) MANAGERS .................................................................... 5 E)RESPONSIBILITY OF AUTHORIZATION COORDINATION ...................................................................................... 5 3.PRIVACY POLICY .......................................................................................................................................... 5 A)OVERVIEW..................................................................................................................................................... 5 B)PERSONAL INFORMATION AND CHOICE ............................................................................................................ 5 C)METHODS OF COLLECTION OF PERSONAL INFORMATION .................................................................................. 5 D)UTILITIES SERVICE ......................................................................................................................................... 6 E)PUBLIC DISCLOSURE ...................................................................................................................................... 6 F)ACCESS TO PERSONAL INFORMATION ............................................................................................................. 6 G)SECURITY, CONFIDENTIALITY AND NON-DISCLOSURE ...................................................................................... 6 H)DATA RETENTION / INFORMATION RETENTION ................................................................................................. 7 I)SOFTWARE AS A SERVICE (SAAS) OVERSIGHT ................................................................................................ 7 J)FAIR AND ACCURATE CREDIT TRANSACTION ACT OF 2003 (FACT) .................................................................. 7 4.CONTACTS ................................................................................................................................................... 8 DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 2 of 8 Version 2.2 31 January, 2013 DOCUMENT CONTROLS Document Title Information Privacy Policy Location City of Palo Alto Website and SharePoint Document Author Raj Patel Document Manager Raj Patel Contributors Jonathan Reichental, Shiva Swaminathan, Tom Auzenne, Joe Blackwell, Grant Kolling CHANGE RECORD Date Author Version Change Reference 12-Jul-12 Raj Patel 0.01 First draft developed 26-Sep-12 Raj Patel 1.0 First draft released for review 09-Nov-12 Raj Patel 1.5 Updated first draft for review 19-Nov-12 Raj Patel 1.6 Additional updates as identified 22-Nov-12 Raj Patel 1.7 Revised table of content 26-Nov-12 Raj Patel 1.8 Revised followed by review from Jonathan Reichental and Tom Auzenne 6-Dec-12 Raj Patel 1.92 Revised according to comments from Jonathan Reichental 14-Jan-13 Raj Patel 2.0 Revised according to comments from Grant Kolling 31-Jan-13 Raj Patel 2.2 Revised according to recommendations from Information Security Steering Committee APPROVAL Date Name Role Comments 06-Dec-12 Raj Patel Information Security Manager; Information Technology Department Approved 06-Dec-12 Jonathan Reichental CIO; Information Technology Department Approved 06-Dec-12 Tom Auzenne Assistant Director, Utilities Department Approved 14-Jan-13 Grant Kolling Senior Assistant City Attorney; City Attorney’s Office Approved 31-Jan-13 Information Security Steering Committee Sponsor Approved DISTRIBUTION Name Location City of Palo Alto Employees, Service Providers, Residents and Businesses City of Palo Alto Website and SharePoint DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 3 of 8 Version 2.2 31 January, 2013 1. Objective The City of Palo Alto (the “City”) strives to promote and sustain a superior quality of life for persons in Palo Alto. In promoting the quality of life of these persons, it is the policy of the City, consistent with the provisions of the California Public Records Act, California Government Code §§ 6250 – 6270, to take appropriate measures to safeguard the security and privacy of the personal (including, without limitation, financial) information of persons, collected in the ordinary course and scope of conducting the City’s business as a local government agency. These measures are generally observed by federal, state and local authorities and reflected in federal and California laws, the City’s rules and regulations, and industry best practices, including, without limitation, the provisions of California Civil Code §§ 1798.3(a), 1798.24, 1798.79.8(b), 1798.80(e), 1798.81.5, 1798.82(e), 1798.83(e)(7), and 1798.92(c). Though some of these provisions do not apply to local government agencies like the City, the City will conduct business in a manner which promotes the privacy of personal information, as reflected in federal and California laws. The objective of this Policy is to describe the City’s data security goals and objectives, to ensure the ongoing protection of the Personal Information, Personally Identifiable Information, Protected Critical Infrastructure Informationand Personally Identifying Information of persons doing business with the City and receiving services from the City or a third party under contract to the City to provide services. The terms “Personal Information,” “Protected Critical Infrastructure Information”, “Personally Identifiable Information” and “Personally Identifying Information” (collectively, the “Information”) are defined in the California Civil Code sections, referred to above, and are incorporated in this Policy by reference. A) INTENT The City, acting in its governmental and proprietary capacities, collects the Information pertaining to persons who do business with or receive services from the City. The Information is collected by a variety of means, including, without limitation, from persons applying to receive services provided by the City, persons accessing the City’s website, and persons who access other information portals maintained by the City’s staff and/or authorized third-party contractors. The City is committed to protecting the privacy and security of the Information collected by the City. The City acknowledges federal and California laws, policies, rules, regulations and procedures, and industry best practices are dedicated to ensuring the Information is collected, stored and utilized in compliance with applicable laws. The goals and objectives of the Policy are: (a) a safe, productive, and inoffensive work environment for all users having access to the City’s applications and databases; (b) the appropriate maintenance and security of database information assets owned by, or entrusted to, the City; (c) the controlled access and security of the Information provided to the City’s staff and third party contractors; and (d) faithful compliance with legal and regulatory requirements. B) SCOPE The Policy will guide the City’s staff and, indirectly, third party contractors, which are by contract required to protect the confidentiality and privacy of the Information of the persons whose personal information data are intended to be covered by the Policy and which will be advised by City staff to conform their performances to the Policy should they enjoy conditional access to that information. C) CONSEQUENCES The City’s employees shall comply with the Policy in the execution of their official duties to the extent their work implicates access to the Information referred to in this Policy. A failure to comply may result in DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 4 of 8 Version 2.2 31 January, 2013 employment and/or legal consequences. D) EXCEPTIONS In the event that a City employee cannot fully comply with one or more element(s) described in this Policy, the employee may request an exception from the application of the Policy. The request form will be developed, reviewed and administered by the City’s Information Security Manager (the “ISM”). The employee, with the approval of his or her supervisor, will provide any additional information as may be requested by the ISM. The ISM will conduct a risk assessment of the requested exception in accordance with guidelines approved by the City’s Chief Information Officer (“CIO”) and approved as to form by the City Attorney. The Policy’s guidelines will include at a minimum: purpose, source, collection, storage, access, retention, usage, and protection of the Information identified in the request. The ISM will consult with the CIO to approve or deny the exception request. After due consideration is given to the request, the exception request disposition will be communicated, in writing, to the City employee and his or her supervisor. The approval of any request may be subject to countermeasures established by the CIO, acting by the ISM. E) MUNICIPAL ORDINANCE This Policy will supersede any City policy, rule, regulation or procedure regarding information privacy. 2. RESPONSIBILITIES OF CITY STAFF A) RESPONSIBILITY OF CIO AND ISM The CIO, acting by the ISM, will establish an information security management framework to initiate and coordinate the implementation of information security measures by the City’s government. The City’s employees, in particular, software application users and database users, and, indirectly, third party contractors under contract to the City to provide services, shall by guided by this Policy in the performance of their job responsibilities. The ISM will be responsible for: (a) developing and updating the Policy, (b) enforcing compliance with and the effectiveness of the Policy; (c) the development of privacy standards that will manifest the Policy in detailed, auditable technical requirements, which will be designed and maintained by the persons responsible for the City’s IT environments; (d) assisting the City’s staff in evaluating security and privacy incidents that arise in regard to potential violations of the Policy; (e) reviewing and approving department-specific policies and procedures which fall under the purview of this Policy; and (f) reviewing Non-Disclosure Agreements (NDAs) signed by third party contractors, which will provide services, including, without limitation, local or ‘cloud-based’ software services to the City. B) RESPONSIBILITY OF INFORMATION SECURITY STEERING COMMITTEE The Information Security Steering Committee (the “ISSC”), which is comprised of the City’s employees, drawn from the various City departments, will provide the primary direction, prioritization and approval for all information security efforts, including key information security and privacy risks, programs, initiatives and activities. The ISSC will provide input to the information security and privacy strategic planning processes to ensure that information security risks are adequately considered, assessed and addressed at the appropriate City department level. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 5 of 8 Version 2.2 31 January, 2013 C) RESPONSIBILITY OF USERS All authorized users of the Information will be responsible for complying with information privacy processes and technologies within the scope of responsibility of each user. D) RESPONSIBILITY OF INFORMATION TECHNOLOGY (IT) MANAGERS The City’s IT Managers, who are responsible for internal, external, direct and indirect connections to the City’s networks, will be responsible for configuring, maintaining and securing the City’s IT networks in compliance with the City’s information security and privacy policies. They are also responsible for timely internal reporting of events that may have compromised network, system or data security. E) RESPONSIBILITY OF AUTHORIZATION COORDINATION The ISM will ensure that the City’s employees secure the execution of Non-Disclosure Agreements (NDA), whenever access to the Information will be granted to third party contractors, in conjunction with the Software as a Service (SaaS) Security and Privacy Terms and Conditions. An NDA must be executed prior to the sharing of the Information of persons covered by this Policy with third party contractors. The City’s approach to managing information security and its implementation (i.e. objectives, policies, processes, and procedures for information security) will be reviewed independently by the ISM at planned intervals, or whenever significant changes to security implementation have occurred. The CIO, acting by the ISM, will review and recommend changes to the Policy annually, or as appropriate, commencing from the date of its adoption. 3. PRIVACY POLICY A) OVERVIEW The Policy applies to activities that involve the use of the City’s information assets, namely, the Information of persons doing business with the City or receiving services from the City, which are owned by, or entrusted to, the City and will be made available to the City’s employees and third party contractors under contract to the City to provide Software as a Service consulting services. These activities include, without limitation, accessing the Internet, using e-mail, accessing the City’s intranet or other networks, systems, or devices. The term “information assets” also includes the personal information of the City’s employees and any other related organizations while those assets are under the City’s control. Security measures will be designed, implemented, and maintained to ensure that only authorized persons will enjoy access to the information assets. The City’s staff will act to protect its information assets from theft, damage, loss, compromise, and inappropriate disclosure or alteration. The City will plan, design, implement and maintain information management systems, networks and processes in order to assure the appropriate confidentiality, integrity, and availability of its information assets to the City’s employees and authorized third parties. B) PERSONAL INFORMATION AND CHOICE Except as permitted or provided by applicable laws, the City will not share the Information of any person doing business with the City, or receiving services from the City, in violation of this Policy, unless that person has consented to the City’s sharing of such information during the conduct of the City’s business as a local government agency with third parties under contract to the City to provide services. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 6 of 8 Version 2.2 31 January, 2013 C) METHODS OF COLLECTION OF PERSONAL INFORMATION The City may gather the Information from a variety of sources and resources, provided that the collection of such information is both necessary and appropriate in order for the City to conduct business as a local government agency in its governmental and proprietary capacities. That information may be gathered at service windows and contact centers as well as at web sites, by mobile applications, and with other technologies, wherever the City may interact with persons who need to share such formation in order to secure the City’s services. The City’s staff will inform the persons whose Information are covered by this Policy that the City’s web site may use “cookies” to customize the browsing experience with the City of Palo Alto web site. The City will note that a cookie contains unique information that a web site can use to track, among others, the Internet Protocol address of the computer used to access the City’s web sites, the identification of the browser software and operating systems used, the date and time a user accessed the site, and the Internet address of the website from which the user linked to the City’s web sites. Cookies created on the user’s computer by using the City’s web site do not contain the Information, and thus do not compromise the user’s privacy or security. Users can refuse the cookies or delete the cookie files from their computers by using any of the widely available methods. If the user chooses not to accept a cookie on his or her computer, it will not prevent or prohibit the user from gaining access to or using the City’s sites. D) UTILITIES SERVICE In the provision of utility services to persons located within Palo Alto, the City of Palo Alto Utilities Department (“CPAU”) will collect the Information in order to initiate and manage utility services to customers. To the extent the management of that information is not specifically addressed in the Utilities Rules and Regulations or other ordinances, rules, regulations or procedures, this Policy will apply; provided, however, any such Rules and Regulations must conform to this Policy, unless otherwise directed or approved by the Council. This includes the sharing of CPAU-collected Information with other City departments except as may be required by law. Businesses and residents with standard utility meters and/or having non-metered monthly services will have secure access through a CPAU website to their Information, including, without limitation, their monthly utility usage and billing data. In addition to their regular monthly utilities billing, businesses and residents with non-standard or experimental electric, water or natural gas meters may have their usage and/or billing data provided to them through non-City electronic portals at different intervals than with the standard monthly billing. Businesses and residents with such non-standard or experimental metering will have their Information covered by the same privacy protections and personal information exchange rules applicable to Information under applicable federal and California laws. E) PUBLIC DISCLOSURE The Information that is collected by the City in the ordinary course and scope of conducting its business could be incorporated in a public record that may be subject to inspection and copying by the public, unless such information is exempt from disclosure to the public by California law. F) ACCESS TO PERSONAL INFORMATION The City will take reasonable steps to verify a person’s identity before the City will grant anyone online access to that person’s Information. Each City department that collects Information will afford access to affected persons who can review and update that information at reasonable times. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 7 of 8 Version 2.2 31 January, 2013 G) SECURITY, CONFIDENTIALITY AND NON-DISCLOSURE Except as otherwise provided by applicable law or this Policy, the City will treat the Information of persons covered by this Policy as confidential and will not disclose it, or permit it to be disclosed, to third parties without the express written consent of the person affected. The City will develop and maintain reasonable controls that are designed to protect the confidentiality and security of the Information of persons covered by this Policy. The City may authorize the City’s employee and or third party contractors to access and/or use the Information of persons who do business with the City or receive services from the City. In those instances, the City will require the City’s employee and/or the third party contractors to agree to use such Information only in furtherance of City-related business and in accordance with the Policy. If the City becomes aware of a breach, or has reasonable grounds to believe that a security breach has occurred, with respect to the Information of a person, the City will notify the affected person of such breach in accordance with applicable laws. The notice of breach will include the date(s) or estimated date(s) of the known or suspected breach, the nature of the Information that is the subject of the breach, and the proposed action to be taken or the responsive action taken by the City. H) DATA RETENTION / INFORMATION RETENTION The City will store and secure all Information for a period of time as may be required by law, or if no period is established by law, for seven (7) years, and thereafter such information will be scheduled for destruction. I) SOFTWARE AS A SERVICE (SAAS) OVERSIGHT The City may engage third party contractors and vendors to provide software application and database services, commonly known as Software-as-a-Service (SaaS). In order to assure the privacy and security of the Information of those who do business with the City and those who received services from the City, as a condition of selling goods and/or services to the City, the SaaS services provider and its subcontractors, if any, including any IT infrastructure services provider, shall design, install, provide, and maintain a secure IT environment, while it performs such services and/or furnishes goods to the City, to the extent any scope of work or services implicates the confidentiality and privacy of the Information. These requirements include information security directives pertaining to: (a) the IT infrastructure, by which the services are provided to the City, including connection to the City's IT systems; (b) the SaaS services provider’s operations and maintenance processes needed to support the IT environment, including disaster recovery and business continuity planning; and (c) the IT infrastructure performance monitoring services to ensure a secure and reliable environment and service availability to the City. The term “IT infrastructure” refers to the integrated framework, including, without limitation, data centers, computers, and database management devices, upon which digital networks operate. Prior to entering into an agreement to provide services to the City, the City’s staff will require the SaaS services provider to complete and submit an Information Security and Privacy Questionnaire. In the event that the SaaS services provider reasonably determines that it cannot fulfill the information security requirements during the course of providing services, the City will require the SaaS services provider to promptly inform the ISM. J) FAIR AND ACCURATE CREDIT TRANSACTION ACT OF 2003 CPAU will require utility customers to provide their Information in order for the City to initiate and manage utility services to them. DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto Information Technology Information Security Services Information Privacy Policy Page 8 of 8 Version 2.2 31 January, 2013 Federal regulations, implementing the Fair and Accurate Credit Transactions Act of 2003 (Public Law 108-159), including the Red Flag Rules, require that CPAU, as a “covered financial institution or creditor” which provides services in advance of payment and which can affect consumer credit, develop and implement procedures for an identity theft program for new and existing accounts to detect, prevent, respond and mitigate potential identity theft of its customers’ Information. CPAU procedures for potential identity theft will be reviewed independently by the ISM annually or whenever significant changes to security implementation have occurred. The ISM will recommend changes to CPAU identity theft procedures, or as appropriate, so as to conform to this Policy. There are California laws which are applicable to identity theft; they are set forth in California Civil Code § 1798.92. 4. CONTACTS Information Security Manager: Patel, Raj <Raj.Patel@CityofPaloAlto.org> Chief Information Officer: Reichental, Jonathan <Jonathan.Reichental@CityofPaloAlto.org> Utilities Department: Auzenne, Tom <Tom.Auzenne@CityofPaloAlto.org City Attorney’s Office: Kolling, Grant <Grant.Kolling@CityofPaloAlto.org> DocuSign Envelope ID: 7D3E0171-D83E-471D-8079-07019CE72A6E City of Palo Alto (ID # 10194) City Council Staff Report Report Type: Action Items Meeting Date: 4/15/2019 City of Palo Alto Page 1 Summary Title: 190 Channing: Vesting Tentative Map Title: PUBLIC HEARING / QUASI-JUDICIAL. 190 Channing Avenue [18PLN- 00274]: Request for Approval of a Vesting Tentative Map to Allow for Four Residential Condominium Units and two Office Units on One Parcel. Environmental Assessment: The project is Exempt From the California Environmental Quality Act (CEQA) in Accordance With CEQA Guidelines Section 15315 (Minor Land Divisions). Zoning District: RT-35 SOFA II CAP (Residential Transition) From: City Manager Lead Department: Planning and Community Environment Recommendation Staff recommends that the City Council take the following action(s): 1. Find the project is exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15315, Minor Land Divisions; and 2. Approve the Vesting Tentative Map based on findings and subject to conditions of approval in the Draft Record of Land Use Action (RLUA) in Attachment B. Executive Summary The project includes a request for approval of a Vesting Tentative Map to create six condominium units (four residential and two commercial) on a single parcel at 190 Channing Avenue totaling 7,625 square feet (0.18 ac). The project site is located within the South of Forest 2 Coordinated Area Plan (SOFA II CAP) boundaries and within the RT-35 Zone District. Approval of the map also includes acceptance of a proposed utility easement on the parcel that is required per City of Palo Alto Utility standards. A location map is included in Attachment A. The proposed Vesting Tentative Map is included in Attachment E. City of Palo Alto Page 2 Through a separate Architectural Review application (File No. 18PLN-00043), the applicant proposed and was approved to construct a three-story mixed-use building with office use on the ground floor and four residential units above. Background On August 16, 2018, the applicant filed an application for a Vesting Tentative Map. Tentative Maps are required whenever the request includes the creation of five or more parcels or units. Vesting Maps may be requested at the discretion of the applicant and allows the property owner to vest the right to develop the parcel consistent with the policies and regulations at the time the application was deemed complete. The process for evaluating this type of application is set forth in Title 21 of the Palo Alto Municipal Code (PAMC) and California Government Code 66474. Council reviews whether the amended subdivision is consistent with the Subdivision Map Act (in particular Government Code 66474), Title 21 of the Palo Alto Municipal Code, the Palo Alto Comprehensive Plan, and other applicable provisions of the Palo Alto Municipal Code and State Law. Title 21 of the Palo Alto Municipal Code requires that all entitlements be completed prior to formal review of the Vesting Tentative Map. In compliance with this requirement, the applicant’s request for Major Architectural Review was approved on March 5, 2019 following a public hearing held by the ARB on February 7, 2019 in which the ARB voted 4-0 (Boardmember Thompson absent) to recommend approval of the Major Architectural Review application. The staff report can be found at: http://tinyurl.com/190-Channing-AR-Staff-Report and the video can be viewed at: http://tinyurl.com/190-Channing-AR-Video. Site improvements include demolition of the existing office building and surface parking lot and its replacement with an 8,681 square foot (sf), three-story, mixed-use building that includes two office units on the ground floor, three residential units on the second level, and one residential unit on the third floor. Following approval of the Architectural Review application, the Planning and Transportation Commission reviewed the proposed Vesting Tentative Map on March 13, 2019 and voted 6-0 (Commissioner Roohparvar absent) to recommend approval of the map to Council. The staff report can be found at: http://tinyurl.com/190-Channing-PTC-SR and the video can be viewed at: http://tinyurl.com/190-Channing-PTC-Video. Discussion The project is located within the boundaries of the SOFA II CAP. The land use designation of sites within these boundaries is SOFA II CAP. The site is zoned RT-35, a specific zoning created under this coordinated area plan. The site is surrounded on all sides by other parcels within the RT-35 Zone District and the SOFA II CAP. City of Palo Alto Page 3 Consistency with the Comprehensive Plan, Area Plans and Guidelines1 Approval of the Vesting Tentative Map would allow for implementation of the approved development. The site will be developed as a mixed-use office and residential building, which is consistent with uses allowed under the SOFA II CAP land use designation. The map will facilitate the redevelopment of a parcel within the City’s urban service area which is consistent with Policy L-1.1 of the Comprehensive Plan. The associated mixed-use development to be constructed on the lot would add new residential units that contribute to the housing inventory, as well as office space that is designed to be more pedestrian friendly than the current office building, consistent with Goals L-6 and L-9 in the City’s Land Use Element. The project also would replace at grade, paved parking with underground parking, which the Comprehensive Plan encourages (Program L-6.6.1 and Policy L-9.2). The approved development is consistent with the Pedestrian and Bicycle Master Plan. Specifically, it maintains the sidewalk and improves the pedestrian area with landscaping, a bench, and bicycle parking where none currently exists. The proposed project would not impact any goals to improve bicycle facilities within this area. The project’s consistency with other Comprehensive Plan policies and other SOFA II CAP requirements, such as the performance standards, are included in Attachment B of this report. The project was found to be consistent with the Comprehensive Plan as well as applicable area plans and guidelines. Zoning Compliance2 The RT-35 district is intended to promote the continuation of mixed use, walkable, areas with a wealth of older buildings. Mixed-use projects with residential and office uses are a permitted use within the RT-35 Zone. The size of the parcel would remain unchanged and is consistent with code requirements for the RT-35 District, which has no minimum lot size or dimensions, as outlined in Attachment C. Therefore, staff finds that the proposed Vesting Tentative Map complies with all applicable requirements of the Zoning Code. Consistency with Application Findings The necessary findings for approval of the Vesting Tentative Map are contained in State law and incorporated into Title 21 of the Municipal Code. Under the Subdivision Map Act, Council must make a series of “reverse” findings to justify approval. If the findings cannot be made, the subdivision must be approved. In particular, under Government Code Section 66474, Council 1 The Palo Alto Comprehensive Plan is available online: http://www.cityofpaloalto.org/gov/topics/projects/landuse/compplan.asp 2 The Palo Alto Zoning Code is available online: http://www.amlegal.com/codes/client/palo-alto_ca City of Palo Alto Page 4 shall recommend denying a Tentative Map if it makes any of the following findings: a) That the proposed map is not consistent with applicable general and specific plans. b) That the design or improvement of the proposed subdivision is not consistent with applicable general and specific plans. c) That the site is not physically suitable for the type of development. d) That the site is not physically suitable for the proposed density of development. e) That the designs of the subdivision or the proposed improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. f) That the design of the subdivision or type of improvements is likely to cause serious public health problems. g) That the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. A detailed review of the proposed project’s consistency with applicable Title 21 findings has been performed and can be found in Attachment B. Policy Implications The project site is identified in the City’s Housing Element as a Housing Opportunity site with a potential maximum yield of six (6) units and a realistic capacity of five (5) dwelling units. The project proposes four units, which is less than the realistic capacity for the site. That said, it should be noted that mixed-uses are also encouraged in this area, and the ground floor office space impacts the total realistic housing capacity of the site. Although the third floor could accommodate more than one unit, the additional unit(s) would require more parking on the site, which could not be accommodated. Therefore, although one less unit is proposed in comparison to that identified in the Housing Element, approval of the Vesting Tentative Map would allow for creation of four new housing units, consistent with the goals and policies outlined in the Comprehensive Plan. The applicant is not requesting any exceptions to the code. The Vesting Tentative Map applies with the Comprehensive Plan, the SOFA II CAP, the Palo Alto Municipal Code, and the Subdivision Map Act. Resource Impact The developer would be required to pay all applicable development impact fees totaling approximately $282,593 for the map and the proposed improvements, plus the applicable public art fees, as documented in Condition of Approval #2 in Attachment B. City of Palo Alto Page 5 Timeline Following a decision on the Vesting Tentative Map, the applicant would be required to file for a Vesting Final Map and meet all conditions of the Vesting Tentative Map. The Vesting Final Map would be placed on the Council consent agenda and must be in substantial conformance with the Vesting Tentative Map. Environmental Review The subject project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. Specifically, the proposed Vesting Tentative Map is exempt from CEQA in accordance with Guidelines Section 15315, Minor Land Divisions. Public Comments As of the writing of this report, four public comments were received related to the Vesting Tentative Map. These included two written comments, which are included in Attachment D, and two verbal comments. All four of these comments expressed concerns that the project did not propose denser development given the transit-oriented location of the site and the site’s proximity to downtown. The comments encouraged future revisions to code and policies in order to allow for denser development on such sites in the future. Attachments: Attachment A: Location Map (PDF) Attachment B: Draft Record of Land Use Action (DOCX) Attachment C: Zoning Comparison Table (DOCX) Attachment D: Public Comments (PDF) Attachment E: Project Plans (DOCX) Peninsula Crea mery Heinichens_Garage 112.5' 50.0' 112.5 145.0' 112.5'145.0' 112.5' 112 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 100.0' 125.0' 100.0' 125.0' 50.0' 124.8' 50.0' 124.8' 50.0' 100.2' 50.0' 100.2' 36.3' 100.2' 36.3' 100.2' 76.2' 100.2' 76.2' 100.2' 50.0' 225.0' 50.0' 225.0' 50.0' 112.5' 50.0' 112.5' 75.0' 112.5' 75.0' 112.5' 112.5' 112.5' 112.5' 112.5' 45.0' 112.5' 45.0' 112.5'45.0' 112.5' 45.0' 112.5'45.0' 112.5' 45.0' 112.5'45.0' 112.5' 45.0' 112.5' 75.0' 50.0'75.0' 50.0' 75.0' 48.0'75.0' 48.0'75.0' 41.0' 41.0'112.5' 37.5' 112.5' 37.5' 112.5' 37.5' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 8 34.0 112.5' 50.0' 1 75.0' 112.5' 75.0' 112.5'25.0' 100.0' 50.0' 1 50.0' 105.0' 50.0' 105.0' 1050 50.0' 105.0' 50.0' 33.3' 05.0' 33.3' 105.0' 105.0' 33.3' 105.0' 33 105.0' 137.5' 112.5'137.5' 112.5' 75.0' 105.0' 75.0' 105.0' 52.0' 105.0' 105.0' 73.0' 105.0' 100.0'0' 100.0' 05.0' 105.0' 200.0' 105.0' 200.0' 105.0' 112.5' 124.8' 112.5' 124.8' 50.0' 105.0' 0' 105.0' 50.0' 105.0' 50.0' 105.0' 187.5' 112.5' 187.5' 25.0' 112.5' 25.0' 112.5' 100.0' 100.0' 100.0' 100.0' 50.0' 112.5' 50.0' 112.5' 112 50.0' 0 56.5' 100.0' 112.5' 100.0' 112.5' 100.0' 112.5' 100.0' 112.5' 95.0' 112.5' 50.0' 28.0' 12.5'1.5' 000.0' 30.7' 100.0' 105.0' 80.3' 80.3' 80.3' 80.3' 50.0' 50. 0' 50. 0' 50.0' 934-944 927 933-937 0 1001 1005 1010 1004 930 975 945 929 931 948 181 940 960 900 925 901-907 909 917 921 925 849 847 842 825 829 833 839 882 165 895 926 190 934 942 948 203 209 21 929 20 0 240 904 904B 910 926 909 909 A848 918 903 903 A 919 A 919 64 920 949 943941 904 965 945 840 901 A RA M O NA ST R E ET E M E R S O N STR E ET E M E R S O N STR EET HIG H STREET C H A N NIN G AVE N U E LANE A W EST C H A N NIN G AVEN U E T-35 PC- 4389 RT-35 R RT- 50 9 This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend abc Known Structures Tree (TR) Zone Districts abc Dimensions (AP) 190 Channing 0' 92' 190 Channing Avenue CITY O F PALO A L TO I N C O R P O R ATE D C ALIFOR N IA P a l o A l t oT h e C i t y o f A P RIL 16 1894 The City of Palo Alto assumes no responsibility for any errors ©1989 to 2016 City of Palo Alto chodgki, 2018-11-21 10:55:03 (\\cc-maps\Encompass\Admin\Personal\Planning.mdb) Page 1 of 13 APPROVAL NO. ____ RECORD OF THE COUNCIL OF THE CITY OF PALO ALTO LAND USE ACTION FOR 190 CHANNING AVENUE: VESTING TENTATIVE MAP APPLICATION [18PLN-00274] On ______, 2019, the City Council of the City of Palo Alto approved the Vesting Tentative Map for a condominium subdivision to create six condominium units on a single parcel, making the following findings, determinations and declarations: SECTION 1. Background. A. On August 16, 2018, Hayes Group Architects, on behalf of Cole Dawson, applied for a Vesting Tentative Map for the creation of six condominium units, including four residential condominiums and two commercial condominiums, on a single parcel (“The Project”). B. The project site is comprised of one lot (APN No. 120-28-051) that totals 7,625 square feet (0.18 ac). The site will be developed with one commercial structure. Commercial land uses and/or vacant lots are located adjacent to the lot to the north, south, east and west. C. Following staff review, the Planning and Transportation Commission reviewed the project and recommended approval on March 13, 2019 subject to conditions of approval. D. On __________, 2019, the City Council held a duly noticed public hearing, at which evidence was considered and all persons were afforded an opportunity to be heard in accordance with the City Council’s policies and procedures. SECTION 2. Environmental Review. The City as the lead agency for the Project has determined that the project is subject to environmental review under provisions of the California Environmental Quality Act (CEQA). The subject project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City and was found to be exempt from CEQA in accordance with CEQA Guidelines Section 15315 (Minor Land Divisions). SECTION 3. Vesting Tentative Map Findings. A legislative body of a city shall deny approval of a Tentative Map, if it makes any of the following findings (California Government Code Section 66474). The City Council cannot make these findings for the following reasons: 1. That the proposed map is not consistent with applicable general and specific plans as specified in Section 65451: The proposed Vesting Tentative Map is consistent with the City’s Comprehensive Plan (i.e. general plan). Specifically, mixed-use development with office or retail uses on the ground floor and residential units above are encouraged in the SOFA II CAP land use designation and the proposed condominium subdivision allows for the creation of four new housing units on the site, which is Page 2 of 13 consistent with Program H2.1.2 and Policy H2.2 as outlined in the Housing Element. The project is located within the boundaries of the South of Forest Area II Coordinated Area Plan (SOFA II CAP). The SOFA II CAP outlines the zoning requirements, including the lot specifications within the coordinated area plan. The map is consistent with all of the requirements outlined in the SOFA II CAP. Therefore, the map is consistent with applicable general and specific plans. 2. That the design or improvement of the proposed subdivision is not consistent with applicable general and specific plans: As noted above, the design of the subdivision, which includes two commercial units on the ground floor and four housing units above is consistent with policies in the Comprehensive Plan, which encourage mixed-uses in urban areas, especially those that include housing. The proposed improvements are consistent with the Comprehensive Plan, as outlined in Table 1. The map and improvements are also consistent with the performance criteria outlined in the coordinated area plan as outlined in Table 2 below. Table 1: Comprehensive Plan Consistency Comp Plan Goals and Policies How project adheres or does not adhere to Comp Plan Land Use and Community Design Element Goal L-1: A compact and resilient city providing residents and visitors with attractive neighborhoods, work places, shopping districts, public facilities and open spaces. The proposed improvements include a mixed-use development with a multi-family residential component in a transit-oriented area. This type of development and location encourages a compact City and is consistent with regional strategies to address the interaction of jobs, housing balance and transportation issues. It would not cause the City to exceed any identified office CAP. The project is designed to be pedestrian friendly, providing residents and visitors with an attractive streetscape and place to work and live. Policy L-1.3: Infill development in the urban service area should be compatible with its surroundings and the overall scale and character of the city to ensure a compact, efficient development pattern. Policy L-1.9: Participate in regional strategies to address the interaction of jobs, housing balance and transportation issues. Page 3 of 13 Policy L-1.10: Maintain a citywide cap of 1.7 million new square feet of office/R&D development, exempting medical office uses in the Stanford University Medical Center (SUMC) vicinity. Use January 1, 2015 as the baseline and monitor development towards the cap on an annual basis. Require annual monitoring to assess the effectiveness of development requirements and determine whether the cap and the development requirements should be adjusted. Continue to exempt medical, governmental and institutional uses from the cap on office/R&D development. Policy L-1.11: Hold new development to the highest development standards in order to maintain Palo Alto’s livability and achieve the highest quality development with the least impacts. Goal L-2: An enhanced sense of "community" with development designed to foster public life, meet citywide needs and embrace the principals of sustainability The proposed improvements include four additional residential units on a Housing Opportunity Site to help meet the Citywide need for housing. It embraces the principals of sustainability through its transit-oriented location, as a mixed-use development, and as a building that will meet all Green Building Plus Tier 2 requirements. It also substantially improves the pedestrian environment along these frontages in a pedestrian-oriented area of the City, providing improvements to the street trees within this area. The City’s Comprehensive plan encourages mixed-use development that includes housing and also encourages the location of employment near transit. Policy L-2.3: As a key component of a diverse, inclusive community, allow and encourage a mix of housing types and sizes designed for greater affordability, particularly smaller housing types, such as studios, co-housing, cottages, clustered housing, accessory dwelling units and senior housing. Policy L-2.6: Create opportunities for new mixed use development consisting of housing and retail. Policy L-2.11: Encourage new development and redevelopment to incorporate greenery and natural features such as green rooftops, pocket parks, plazas and rain gardens. Policy L-3.1: Ensure that new or remodeled structures are compatible with the neighborhood and adjacent structures. The proposed development is compatible with the immediate neighborhood, providing mixed-use office/residential in an area near transit and near local retail services. The 35 foot tall building is compatible Page 4 of 13 Policy L-3.4: ensure that new multi-family buildings, entries and outdoor spaces are designed and arranged so that each development has a clear relationship to a public street. with nearby buildings which range from approximately 21 to 34 feet. The new mixed-use building is a substantial improvement from the existing at-grade parking lot and small office building surrounded by a chain-link fence. Both the office entrances and entrance to the residential units open onto Channing Avenue. The balconies create a sense of habitation and these, combined with small pockets of open areas and vegetation along the frontage, create a relationship with the public street. Policy L-5.1: Foster compact Employment Districts developed in a way that facilitates transit, pedestrian and bicycle travel. Provide mixed uses to reduce the number of auto trips. The proposed improvements includes at-grade bicycle parking and substantially improves the pedestrian environment along these frontages in a key connection to the downtown area. It includes mixed-use development and shared parking to reduce auto trips. GOAL L-6: Well-designed buildings that create coherent development patterns and enhance city streets and public spaces. The building is well designed and in keeping with adjacent buildings and uses. It enhances the streetscape in this area. The project is consistent with the Zoning for the RT-35 district and applicable design guidelines, as outlined in the South of Forest Area Coordinated Area Plan for development in this location. Policy L-6.1: Promote high-quality design and site planning that is compatible with surrounding development and public spaces. Policy L-6.2: Use the Zoning Ordinance, design review process, design guidelines and Coordinated Area Plans to ensure high quality residential and commercial design and architectural compatibility. GOAL L-9: Attractive, inviting public spaces and streets that enhance the image and character of the city. The proposed improvements replace at grade parking with an underground garage. The development includes shared parking, as encouraged by L-9.2 while still providing safe streets and sufficient parking to meet demand. It enhances the streetscape with vegetation and provides amenities such as a bench and bicycle parking, enhancing the public space at this corner lot. It maintains and enhances the sidewalk in this area. Policy L-9.2: Encourage development that creatively integrates parking into the project, including by locating it behind buildings or underground wherever possible, or by providing for shared use of parking areas. Encourage other alternatives to surface parking lots that minimize the amount of land devoted to parking while still maintaining safe streets, street trees, a vibrant local economy and sufficient parking to meet demand. Policy L-9.3: Treat residential streets as both public ways and neighborhood amenities. Provide and maintain continuous sidewalks, healthy street trees, benches and other amenities that promote walking and “active” transportation. Page 5 of 13 Transportation Element Goal T-1: Create a sustainable transportation system, complemented by a mix of land uses, that emphasizes walking, bicycling, use of public transportation and other methods to reduce GHG emissions and the use of single-occupancy motor vehicles. With approval of the shared parking for two spaces, the development provides for its auto parking needs. It is transit-oriented and walking and biking distance from a variety of amenities such as grocery stores, retail, and eating and drinking uses. Program T1.19.1: Provide facilities that encourage and support bicycling and walking. Policy T-3.7: Encourage pedestrian-friendly design features such as sidewalks, street trees, on-street parking, gathering spaces, gardens, outdoor furniture, art and interesting architectural details. Although the development includes removal of the existing street trees, these existing trees are mostly in poor or declining conditions. The project would include replacement of all of these street trees and improve the planting areas to allow for proper growth of the new street trees. It also significantly improves the pedestrian environment. Policy T-3.9: Support citywide sustainability efforts by preserving and enhancing the tree canopy where feasible within the public right-of- way, consistent with the Urban Forest Management Plan, as amended. Program T5.1.1: Evaluate the need to update parking standards in the municipal code, based on local conditions, different users’ needs and baseline parking need. Allow the use of parking lifts for office/R&D and multi-family housing as appropriate. The project incorporates parking lifts for office and multi-family housing, as encouraged by this Comprehensive Plan policy. It also includes below grade parking and removes an existing at-grade paved parking lot while still ensuring that proper landscaping is provided along the frontage and that the underground garage is designed around the existing protected oak tree, which would be preserved. Policy T-5.6: Strongly encourage the use of below-grade or structured parking, and explore mechanized parking instead of surface parking for new developments of all types while minimizing negative impacts including on groundwater and landscaping where feasible. Natural Environment Element Policy N-2.10: Preserve and protect Regulated Trees, such as native oaks and other significant trees, on public and private property, including landscape trees approved as part of a development review process and consider strategies for expanding tree protection in Palo Alto The proposed development includes protection of the existing oak tree on the neighboring property. The underground basement has been revised to provide more space between the tree and the underground garage. In addition, the current design includes permeable surfaces within the vicinity of this tree. It should be noted that the existing building is built up to the property line immediately adjacent to this tree. Therefore, having this permeable area immediately adjacent the tree in lieu of the existing building is an improvement from existing conditions. Page 6 of 13 Housing Element Program H2.1.2: Allow increased residential densities and mixed use development only where adequate urban services and amenities, including roadway capacity, are available. Policy H2.2: Continue to support the redevelopment of suitable lands for mixed uses containing housing to encourage compact, infill development. Optimize the use of existing urban services, and support transit use. Program H2.2.3: Use coordinated area plans and other tools to develop regulations that support the development of housing above and among commercial uses. The Housing Element strongly encourages the development of housing in transit rich locations, especially on underdeveloped sites. The Housing Element also identifies this site as a housing opportunity site. The proposed project implements the SOFA 2 CAP, which encourages mixed use buildings that include housing. The existing office use would be replaced with mixed-use office/residential building in a transit rich location, consistent with the Housing Element. Table 2: SOFA 2 CAP Performance Standards Consistency 5.050 (a) PAMC Performance Standards Residential, non-residential and mixed-use projects shall comply with PAMC Chapter 18.64. The performance standards that were previously outlined in PAMC Section 18.64 were revised and are now reflected in PAMC Section 18.23, Performance Criteria, in accordance with Ordinance 4933. 5.050 (b) Noises, Odors, and Clutter: Noises, odors, and clutter shall be screened effectively from streets and adjacent properties. There is nothing proposed as part of this project that would result in noises, odor, or clutter being visible from the public right-of-way or adjacent properties. 5.050(c) Trash and Service Equipment Trash and service equipment, including but not limited to satellite receiving dishes, dumpsters, recycling containers, and air conditioning units, shall be located on the rear of buildings or otherwise out of public view and shall be enclosed or screened with 100% opaque materials around all sides, including landscaping where permissible. The trash and recycling enclosure is screened from public view at the rear of the property and set back from the side property line, yet still accessible for service pick-up. 5.050(d) Trash Recycling Areas: Trash recycling areas and similar offensive areas shall be entirely enclosed (top and sides) and screened with 100% opaque materials when located adjacent to or in close proximity to existing residential uses, proposed residential uses, and residentially zoned properties. The trash recycling area is entirely enclosed and screened. Though it is not adjacent to any existing residential uses, adjacent sites are zoned to allow for residential uses and could eventually be developed for residential or mixed-use residential purposes. 5.050(e) Reduction of Noise and Visual Impacts: New commercial and mixed-use projects, including such noise generating uses as vehicle, automobile repair, automobile service station, and transportation centers, shall be designed to reduce potential noise and visual impacts on adjacent uses with particular attention to existing residential uses. There are no existing residential uses within the immediate vicinity of the project and the project does not include operational activities that would generate more extensive noise, such as an automobile service station, automobile repair, or transportation center. Noise from project operations would be typical of small multi-family residential uses and a small office use and are not anticipated to be impactful on existing uses Page 7 of 13 within the vicinity or potential future uses within the vicinity, even if residential uses were to be proposed. 5.050(f) Reduction of External Noise Impacts All new development or substantial remodeling of existing uses, which might be impacted by such uses shall incorporate design features to minimize potential impacts from noise producing uses on future building tenants and users. The project design would include a stacker parking system and HVAC equipment that would generate noise. The stacker parking system is completely enclosed within the underground garage and would not result in noise impacts on adjacent properties. All HVAC equipment would be required to meet code requirements, including restrictions on the noise level and placement of such equipment to ensure compliance with Title 9 of the PAMC. 5.050(g) Storage Yards: All commercial uses with outside service or storage yards, including vehicle storage yards, shall provide attractive, opaque screening around the entire perimeter of these yards. Screening shall include dense landscaping in combination with an opaque fence if feasible. This is not applicable to the proposed project. Regardless, the project still includes a wall along the perimeter landscaping to provide privacy between parcels for the rear open space area. Landscaping is also provided along the perimeter. 5.050(h) Elimination of Odors and Fumes All uses producing strong odors and fumes, which can be detected from off or adjacent to the property shall install equipment or containment areas in order to eliminate such detectable odors and fumes. The project does not include a use that is anticipated to generate any detectable odors or fumes that could be detected from off or adjacent to the property (e.g. a restaurant or industrial use). Standard trash, compost, and recycling carts would be provided and an enclosure would be constructed to house these. 5.050(i) Light Sources Interior and exterior light sources shall be shielded in such a manner as to prevent visibility of the light sources and to eliminate glare and light spillover beyond the perimeter of the development. The proposed project includes both interior and exterior lighting. The photometric study provided on Sheet A2.5 shows that there would be minimal lighting for the public right-of-way (small walkway lights at a maximum of .29 foot-candles). In most cases lighting would not extend beyond the property line. Staff notes that the extensive windows on the second and third floors are not anticipated to result in light spillover or glare; however the lighting for these interior spaces would make these spaces more visible to areas outside of the property line. 5.050(j) Prohibition of Nuisance All uses, whether permitted or conditional, shall be conducted in such a manner as to preclude any nuisance, hazard, or commonly recognized offensive conditions or characteristics, including creation or emission of dust, gas, smoke, noise, fumes, odors, vibrations, particulate matter, chemical compounds, electrical disturbance, humidity, heat, cold, glare, or night illumination. There are no anticipated uses on the site that would result in nuisances or hazards that would impact the public interest, health, comfort, convenience, safety, and general welfare from such nuisance, hazard, or offensive condition. Page 8 of 13 Prior to issuance of a building permit or occupancy permit, or at any other time, the chief building official may require evidence that adequate controls, measures, or devices have been provided to insure and protect the public interest, health, comfort, convenience, safety, and general welfare from such nuisance, hazard, or offensive condition. 5.050(k) Private Useable Open Space Residential and Mixed Use development shall provide useable private open space in a yard, patio, porch, deck, balcony, French balcony at least two feet in depth, or loggia for each dwelling unit. The type and design of the useable private open space shall be appropriate to the architectural character of the building, and shall consider dimensions, solar access, wind protection, views, and privacy. Notwithstanding PAMC Section 18.04.030 (65)(A), loggias up to 80 square feet per dwelling unit shall be excluded from gross floor area. Spaces enclosed with windows are not open space. The proposed project includes extensive private open space in the form of both ground floor open space and balconies. The proposed private balconies are desirable open space that considers dimensions, solar access, wind protection, views, and fit in with the architectural character of the building. However, the balconies along the side lot line and facing Emerson Street do tend to provide more sweeping views into the neighboring property along Emerson. However, the balcony along the interior side lot line is set back and tall landscape screening is provided to screen views. Currently the adjacent property is not developed and therefore impacts would be minimal. No balconies are provided along the rear lot line where a potential multi-family residential project is proposed. 5.050(l) Common Useable Open Space Residential and Mixed Use development in the RT- 35 and RT-50 zones shall provide common useable open space. The design of the common useable open space shall be suitable for a variety of user groups, including families with children. The common useable open space shall be intentionally designed for the use and enjoyment of the residents and as an integrated composition with the building, with particular attention to solar access, protection from wind, visibility both into and from the area, quality and durability of paving and furnishings, and use of appropriate and attractive plant materials. The size and dimensions of the common open space(s) shall be adequate and suitable for the number of units served by the open space(s). The proposed project is located within the RT-35 Zone district and provides common useable open space. The common useable open space is intentionally designed for the use and enjoyment of the residents and as an integrated composition with the building, with attention to solar access, protection from wind, and visibility into and from the area. It would be more desirable of the ground floor open space area were available for common use, rather than private use for the office tenant. However, on balance, staff finds the project to be consistent with this performance standard. 3. That the site is not physically suitable for the type of development: The site is well suited for the proposed development. Mixed-uses with office on the ground floor and residential above is highly encouraged in this residential transition area. The proposed Page 9 of 13 development is consistent with all the requirements of the underlying RT-35 Zone District and the proposed use is a permitted use within this zone district and under the SOFA II CAP land use designation outlined in the Comprehensive Plan. The Vesting Tentative Map includes a condominium subdivision on a single parcel; therefore, the size of the parcel would not change. The existing parcel is consistent with the RT-35 zone district lot size requirements. 4. That the site is not physically suitable for the proposed density of development: There is no maximum density listed in the SOFA II CAP for sites within the RT-35 district. However, this coordinated area plan generally encourages higher density housing in transit rich locations. The proposed development includes mixed-use development on a site encouraged for mixed use and includes four housing units on a housing inventory site with a realistic capacity of five units. Therefore, the site is physically suitable for the proposed density of development. 5. That the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat: The proposed Vesting Tentative Map and approved improvements would not cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. There are no open space areas or natural features within the vicinity of the project site. The area is entirely urban in nature. The adopted Palo Alto 2030 Comprehensive Plan includes Map N-1, which identifies sensitive animal and plant species within the Palo Alto quadrangle, a large geographic area that includes the urban portions and portions along the bay and within the foothills, based on information in the California Natural Diversity Database (CNDDB). Based on this map and the urban nature of the site, the subject property does not contain any habitat for endangered, rare, or threatened species and has not historical supported any of these species. 6. That the design of the subdivision or type of improvements is likely to cause serious public health problems: The proposed condominium subdivision and improvement of the site with a mixed-use development would not have the potential to cause a serious public health problem. The proposed use would not include use or storage of hazardous materials in large quantities and the site is not located on a hazardous waste site pursuant to 65962.5 of the government code. 7. That the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. In this connection, the governing body may approve a map if it finds that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to ones previously acquired by the public. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision. Page 10 of 13 The proposed Vesting Tentative Map and anticipated improvements will not conflict with any public easements (e.g. utility or access easements) on the site. There are no public easements on the property currently. The proposed development includes more than one gas meter; therefore, the Vesting Tentative Map includes an offer of a new public utility easement for access to the meters. SECTION 4. Vesting Tentative Map Approval Granted. Vesting Tentative Map approval is granted by the City Council in accordance with PAMC Sections 21.12 and 21.20 and the California Government Code Section 66474, subject to the conditions of approval in Section 6 of this Record. SECTION 5. Final Map Approval. The Final Map submitted for review and approval by the City Council shall be in substantial conformance with the Vesting Tentative Map prepared by BKF Engineering, “Vesting Tentative Map for Condominium Purposes, 190 Channing Palo Alto, Santa Clara, California”, consisting of one lot, dated December 12, 2018, except as modified to incorporate the conditions of approval in Section 6. A copy of this plan is on file in the Department of Planning and Community Environment, Current Planning Division. Within two years of the approval date of the Preliminary Parcel Map, the subdivider shall cause the subdivision or any part thereof to be surveyed, and a Parcel Map, as specified in Chapter 21.08, to be prepared in conformance with the Preliminary Parcel Map as conditionally approved, and in compliance with the provisions of the Subdivision Map Act and PAMC Section 21.16 and submitted to the City Engineer (PAMC Section 21.16.010[a]). SECTION 6. Conditions of Approval. Planning Division 1. EXISTING FEATURES: The applicant shall confirm the location all existing features of the site, including protected and non-protected trees, wells, structures, utilities, and easements to the satisfaction of Public Works, the Planning Division, and any other agency that would have an interest in those features. 2. DEVELOPMENT IMPACT FEES. Development Impact Fees, including housing impact fees, currently estimated in the amount of $282,593.57 plus the applicable public art fee, per PAMC 16.61.040, shall be paid prior to the issuance of the related building permit. 3. IMPACT FEE 90-DAY PROTEST PERIOD. California Government Code Section 66020 provides that a project applicant who desires to protest the fees, dedications, reservations, or other exactions imposed on a development project must initiate the protest at the time the development project is approved or conditionally approved or within ninety (90) days after the date that fees, dedications, reservations or exactions are imposed on the Project. Additionally, procedural requirements for protesting these development fees, dedications, reservations and exactions are set forth in Government Code Section 66020. IF YOU FAIL TO INITIATE A PROTEST WITHIN THE 90-DAY PERIOD OR FOLLOW THE PROTEST PROCEDURES DESCRIBED IN GOVERNMENT CODE SECTION 66020, YOU WILL BE BARRED FROM CHALLENGING THE VALIDITY OR REASONABLENESS OF THE FEES, DEDICATIONS, RESERVATIONS, AND EXACTIONS. If these requirements constitute Page 11 of 13 fees, taxes, assessments, dedications, reservations, or other exactions as specified in Government Code Sections 66020(a) or 66021, this is to provide notification that, as of the date of this notice, the 90-day period has begun in which you may protest these requirements. This matter is subject to the California Code of Civil Procedures (CCP) Section 1094.5; the time by which judicial review must be sought is governed by CCP Section 1094.6. 4. To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion and at Applicant’s expense, elect to defend any such action with attorneys of its own choice. Public Works Engineering Department PRIOR TO FINAL MAP SUBMITTAL 5. Subdivider shall prepare and submit documents per PAMC 21.16.020 along with the Final Map. 6. Off-site improvements such as curb and gutter, sidewalk replacement, street tree replacement and/or new street trees, street lights, utility upgrades or street resurfacing, striping are typically required with subdivisions. Since the proposed projects are part of subdivision, applicant(s) shall be aware that off-site improvements such as those listed above will be required. At a minimum plans provide an off-site improvement Plan set that show new curb, gutter and sidewalk along the project frontages to be removed and replaced, full street width resurfacing (grind and overlay) will be required, new street trees, striping, all off-site utility upgrades. Applicant shall meet with Urban Forestry to evaluate if new street trees can be planted along the project frontages. 7. Provide closure calculations and cost estimate for the off-site improvements described above. 8. Subdivision Improvement Agreement is required to secure compliance with condition of approval and security of improvements onsite and offsite per PAMC Section 21.16.220. 9. The Final Map shall include CITY ENGINEER STATEMENT, CITY SURVEYOR STATEMENT, BENEFICIARY STATEMENT, DIRECTOR OF PLANNING AND COMMUNITY ENVIRONMENT STATEMENT and CITY CLERK. 10. The City of Palo Alto does not currently have a City Surveyor, we have retained the services of Siegfried Engineering to review and provide approval on behalf of the City. Siegfried will be reviewing, signing and stamping the Final Map associated with your project. In effort to employ the services of Siegfried Engineering, and as part of the City’s cost recovery measures, the applicant is required to provide payment to cover the cost of Siegfried Engineering’s review. Page 12 of 13 Our intent is to forward your Final Map to Siegfried for an initial preliminary review of the documents. Siegfried will then provide a review cost amount based on the complexity of the project and the information shown on the document. We will share this information with you once we receive it and ask that you return a copy acknowledging the amount. You may then provide a check for this amount as payment for the review cost. The City must receive payment prior to beginning the final review process. 11. Provide electronic copies of the documents provided. PRIOR TO FINAL MAP APPROVAL 12. Signed Subdivision Improvement Agreement and Security Bonds as described per PAMC 21.16.230 shall be submitted to Public Works. PRIOR TO FINAL MAP RECORDATION 13. Submit wet signed and stamped mylar copy of the Final Map to the Public Works for signature. Map shall be signed by Owner, Notary and Subdivider’s Surveyor prior to formal submittal. PRIOR TO ISSUANCE OF A BUILDING PERMIT OR GRADING AND EXCAVATION PERMIT 14. Final Map shall be recorded with County Recorder. Utilities Water Gas Wastewater Department 15. The applicant shall comply with all Utilities, Waste-Gas-Water conditions of approval outlined in the tentative approval letter issued on February 19, 2019 for Architectural Review Application 18PLN-00043. 16. Any water service, gas service, or wastewater lateral not in use must be disconnected and abandoned. 17. The contractor shall not disconnect any part of the existing water, gas, or wastewater mains except by expressed permission of the WGW utilities inspector and shall submit a schedule of the estimated shutdown time to obtain said permission. 18. Only City forces can work on the City gas distribution system. 19. The applicant shall secure a public utilities easement for the gas meters installed in private property prior to approval of final occupancy. The applicant's engineer shall obtain, prepare, record with the county of Santa Clara, and provide the utilities engineering division with copies of the public utilities easement on the parcel. Utilities Engineering Department Page 13 of 13 16. The applicant shall comply with all Utilities Engineering conditions of approval outlined in the tentative approval letter issued on February 19, 2019 for Architectural Review Application 18PLN- 00043. SECTION 7. Term of Approval. All conditions of approval of the Vesting Tentative Map shall be fulfilled prior to map recordation (PAMC Section 21.16.010[c]). Unless a Final Map is filed, and all conditions of approval are fulfilled within a two- year period from the date of Vesting Tentative Map approval, or such extension as may be granted, the Vesting Tentative Map shall expire and all proceedings shall terminate. PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: APPROVED: _________________________ ____________________________ City Clerk Director of Planning and Community Environment APPROVED AS TO FORM: ___________________________ Deputy City Attorney PLANS AND DRAWINGS REFERENCED: Those plans prepared by BKF Engineering titled “Vesting Tentative Map for condominium purposes 190 Channing Palo Alto, Santa Clara County, California”, consisting of two pages, dated December 4, 2018. ATTACHMENT C ZONING COMPARISON TABLE 190 Channing Avenue Application 18PLN-00274 Table 1: Compliance with SOFA II CAP RT-35 District Regulations Regulation Requirement Existing Proposed Minimum Site Area No minimum 7,625 sf No Change Min. Site Width No minimum 76.25 feet No Change Min. Site Depth No minimum 100 feet No Change 1 Hodgkins, Claire Subject:FW: Go Big on Housing - 190 Channing   From: Amie Ashton <aashton@gmail.com>   Sent: Wednesday, March 13, 2019 9:48 AM  To: Planning Commission <Planning.Commission@cityofpaloalto.org>  Subject: Go Big on Housing ‐ 190 Channing    Dear Planning Commission Members,    As a downtown resident, supporter of diverse retail, and dedicated car‐free cyclist and pedestrian, I wanted to express  my disappointment that the project at 190 Channing has ONLY FOUR housing units.    This is the perfect spot for more housing. With the rise of internet shopping, we need RESIDENTS that will walk, shop,  and live downtown. Imagine the positive impact for downtown retail and restaurants from 10 to 20 units at the site  (which is the equivalent to what would be allowed on El Camino Real in adjacent Mountain View) ‐ who would all likely  also work nearby given our serious jobs/housing imbalance.     I fully support decreasing the parking required to build housing. Don't let anyone tell you that people NEED cars  downtown ‐ they don't. My husband I have been car‐free for the last three years. We bike, walk, or take Caltrain  everywhere ‐ and are happier and healthier for it!    Cities like Palo Alto need to build more housing near transit (i.e. more density at projects like this), or else the State of  California will do it for us......    Thank you,    Amie Ashton  1 Hodgkins, Claire Subject:FW: Now is the time! From: Gina Dalma <gina@dalma.org>   Sent: Tuesday, March 12, 2019 10:59 PM  To: Planning Commission <Planning.Commission@cityofpaloalto.org>  Subject: Now is the time!    Please consider optimizing 190 Channing for more dense housing. Our community is suffering and loosing its vitality and  diversity ‐ because there are no housing opportunities, much less affordable housing.        ‐‐   Gina D. Dalma  e: gina@dalma.org   p: (980) 722.2660  t: @ginadalma  l: www.linkedin.com/pub/gina‐dalma/0/53/b47/en  Attachment E Project Plans Hardcopies of project plans are provided to Councilmembers. These plans are available to the public online and/or by visiting the Planning and Community Environmental Department on the 5th floor of City Hall at 250 Hamilton Avenue. Directions to review Project plans online: 1. Go to: bit.ly/PApendingprojects 2. Scroll to find “190 Channing” and click the address link 3. On this project specific webpage you will find a link to the project plans and other important information Direct Link to Project Webpage: https://www.cityofpaloalto.org/news/displaynews.asp?NewsID=4528&TargetID=319 City of Palo Alto (ID # 9959) City Council Staff Report Report Type: Action Items Meeting Date: 4/15/2019 City of Palo Alto Page 1 Summary Title: Ordinance Amending Chapter 18.42.10 (Wireless Facilities) Title: PUBLIC HEARING: Adoption of an Ordinance Amending Section 18.42.110 (Wireless Communication Facilities) of Chapter 18.42 (Standards for Special Uses) of Title 18 (Zoning) of the Palo Alto Municipal Code (PAMC) to Update the Code to Reflect Recently Adopted FCC Regulations. The Planning and Transportation Commission Recommended Approval of the Ordinance With Minor Modifications on March 27, 2019 (6-0 Roohparvar absent) CEQA: This Ordinance is Exempt from Environmental Review Under CEQA Guidelines Sections 15061(b)(3) and 15305 From: City Manager Lead Department: Planning and Community Environment RECOMMENDATION Staff recommends that the City Council: (1) adopt the attached Resolution (Attachment A) adopting detailed objective standards for Wireless Communications Facilities on streetlights and wood utility poles in the public rights of way; and (2) adopt the attached Ordinance (Attachment B) amending Section 18.42.110 (Wireless Communication Facilities) of Chapter 18.42 (Standards for Special Uses) of Title 18 (Zoning). The City Council may also consider direction to staff for additional federal legislative advocacy regarding the regulation of Wireless Communications Facilities. BACKGROUND Over the past two years, the City of Palo Alto has received a large and increasing number of applications for “small cell” Wireless Communication Facilities (WCFs) in the public rights-of- way (PROW). Staff expects the high volume of PROW applications to continue or even increase as wireless carriers seek to improve capacity of existing networks and begin to roll out new 5G technologies. In particular, staff understands that equipment for 5G technologies will have lower power and shorter range, therefore requiring greater density of WCFs to support a network. City of Palo Alto Page 2 The City’s discretion in reviewing WCF applications is significantly limited by state and federal laws, including the federal Telecommunications Act of 1996 and California Government Code sections 65850.6 and 65964.1. Federal law prohibits the City from discriminating among wireless services providers and from regulating certain issues such as electromagnetic radiation and other technical requirements of wireless services. In addition, under federal law, the City may not regulate WCF applications in a manner that would “prohibit or have the effect of prohibiting” an entity from providing telecommunications service or personal wireless services. Under state law, if the City fails to act within the timeframes established by the FCC, an applicant may assert that the application is deemed approved as proposed. On September 26, 2018, the Federal Communications Commission (“FCC”) adopted a Declaratory Ruling and Third Report and Order relating to the Acceleration of Wireless Broadband Deployment by Removing Barriers to Infrastructure Investment (the “September 2018 Order”). These regulations build upon a long history of state and federal legislation and earlier rulings by the FCC that significantly limit local control over the deployment of Wireless Communications Facilities (“WCFs”). Among other changes, the September 2018 Order defines a subset of WCFs, “Small Wireless Facilities,” which are commonly deployed on streetlights and utility poles in the public rights of way, and requires that local governments act upon most Small Wireless Facility applications within 60 or 90 days. Previously, the City had either a 90- or 150-day “shot clock” to process these applications, depending on the nature of the application. In addition, the September 2018 Order declares that in order to comply with federal law, local aesthetic regulations must be reasonable, objective, non-discriminatory, and published in advance. The FCC order gives local governments until April 15, 2019 to adopt such regulations. The September 2018 Order has been challenged by several coalitions of municipalities and that litigation is pending in the Ninth Circuit Court of Appeals. In January 2019, the courts denied a request by the municipalities to “stay” the FCC order until the litigation was resolved. The FCC order therefore went into effect on January 14, 2019. On the same day, Representative Anna Eshoo introduced a bill, H.R. 530, which would invalidate the September 2018 Order. The bill has been referred to the House Committee on Energy and Commerce. On February 7, 2019, the City of Palo Alto sent a letter of support for H.R. 530 (https://www.cityofpaloalto.org/civicax/filebank/documents/68906). The City of Palo Alto remains actively involved with cities and other local agencies in supporting H.R. 530 as well as other federal actions to reconsider current FCC orders and support both local regulation as well as further study of appropriate technology rollouts. The City’s Intergovernmental Affairs page maintains information on recent activities (https://www.cityofpaloalto.org/gov/city_information/intergovernmental_affairs.asp). City of Palo Alto Page 3 ARB Review of Objective Aesthetic Standards for PROW Applications As noted above, the September 2018 Order requires that cities adopt objective aesthetic standards by April 15, 2019. Objective standards are generally understood to be those that can be applied without the exercise of personal judgment on the part of the public official. For example, a standard prescribing maximum dimensions is objective, while a standard requiring “high aesthetic quality” is not. After April 15, 2019, the City will not be able to require compliance with its subjective architectural review findings and will not be able to regulate aesthetic impacts of WCFs unless and until it adopts objective standards. Staff presented two sets of objective standards, for WCFs on streetlights and for WCFs on wood utility poles, to the Architectural Review Board (ARB) on March 21, 2019 (Staff report: https://www.cityofpaloalto.org/civicax/filebank/documents/69895; meeting video: https://midpenmedia.org/architectural-review-board-74-3212019/). These standards essentially define the types of WCF designs the City will accept in the PROW. At the March 21 hearing, a majority of the ARB’s members expressed support for: (1) inclusion of top-mounted, sunshield, and street-sign design options for both streetlights and wood utility poles; (2) removal of integrated pole design options for streetlights; (3) removal of side-mount and strand-mount design options for wood utility poles; (4) a requirement that all applications show potential placement of 5G equipment, regardless of whether such equipment is currently proposed; and (5) encouragement of WCF designs that house equipment within desirable street furniture, subject to ARB review.1 Objective standards, including the above revisions directed by the ARB, are included as Exhibit 1 (for streetlights) and Exhibit 2 (for wood utility poles) to the attached resolution (Attachment A). Many cities across the country have updated their ordinances and adopted objective standards in response to the September 2018 Order, while others had transitioned to objective standards even before the September 2018 Order was adopted. Some examples of standards include: • City of San Jose: November 2018, Street Light Pole-Mounted Small Cell Design Guidelines (http://sanjoseca.gov/DocumentCenter/View/81282) • City of San Rafael: December 2018, Resolution 14621, Adopting Policies, Procedures, Standards, and Limitations for Submittal and Review of Small Wireless Facilities Within the Public Right-of-Way (https://storage.googleapis.com/proudcity/sanrafaelca/ uploads/2019/01/Resolution-14621.pdf) 1 Note that the Architectural Review Board has the following item on their April 4, 2019 agenda: Review of Draft Letter to City Council Regarding Small Cell Telecommunication Facilities (https://www.cityofpaloalto.org/civicax/filebank/documents/70113). City of Palo Alto Page 4 • City and County of Denver: April 2018, Small Cell Infrastructure Design Guidelines (https://www.denvergov.org/content/dam/denvergov/Portals/705/documents/guidelin es/PWES-016.0-Small_Cell_Infrastructure_Design_Guidelines.pdf) • City of Huntington Beach: November 2017, Department of Public Works Standard Plans (https://www.huntingtonbeachca.gov/files/users/public_works/standard_plans_2008_f ull_document.pdf#page=128) PTC Review of Draft Ordinance Amending PAMC 18.42.110 Staff first presented a draft ordinance addressing the September 2019 Order to the PTC on December 12, 2018 (staff report: https://www.cityofpaloalto.org/civicax/filebank/documents/ 68093; meeting minutes: https://www.cityofpaloalto.org/civicax/filebank/documents/68690). Based on feedback from the public and PTC at the December 12, 2018 meeting and following extensive review of similar ordinances adopted by other municipalities, staff presented a revised ordinance to the PTC on March 27, 2019 (staff report: https://www.cityofpaloalto.org/civicax/filebank/documents/69988; meeting video: https://midpenmedia.org/planning-transportation-commission-63-3272019/). The PTC recommended that the Council (1) adopt the ordinance; (2) direct staff to convene a resident working group to recommend minimum distances from residences and schools, and to continue gathering information regarding health impacts of WCFs; and (3) direct staff to return to review implementation of the ordinance after one year. DISCUSSION A. Resolution Adopting Detailed Objective Standards for PROW Applications The attached resolution (Attachment A) establishes detailed objective aesthetic standards for WCFs proposed to be installed on streetlights and wood utility poles in the public rights of way. These standards, included as Exhibits 1 and 2 to the resolution, represent staff’s effort to prepare an initial set of reasonable and objective aesthetic regulations that do not prohibit the provision of wireless services and that are capable of being applied within a 60-day timeframe. The standards are proposed to be adopted by resolution to facilitate periodic updates and potential repeal in the event the September 2018 Order is modified or invalidated. The standards would go into effect immediately upon adoption of the attached resolution. Each set of standards defines a number possible wireless communication facility designs recommended for inclusion by the ARB and that staff believes are among the smallest, least City of Palo Alto Page 5 conspicuous, camouflaged, and/or stealth options available.2 Based on ARB feedback, the standards include the following designs for both streetlights and wood utility poles: 2 Additional illustrations of designs considered and rejected by the ARB, either at its March 21, 2019 meeting or in previous review of individual WCF applications, are available in Attachment C. City of Palo Alto Page 6 1. Underground vaulting design Google Street View 2019 (Highridge Road in Rancho Palos Verdes); Antennae outlined in red and radio equipment vault outlined in blue. 2. Top-mounted with shroud design City of Palo Alto Page 7 Left – AT&T Preliminary ARB streetlight application showing top-mounted 4G radio/antenna shroud above light mast (outlined in yellow) and 5G radio/antenna attachment below light mast (outlined in pink). Right – ConcealFab 14” or 18” diameter pole top shroud on wood pole. 3. Sunshield side-mounted design Left – Google Street View 2019 (Cesar Chavez Blvd. in San Francisco); Antenna shroud outlined in red and radio sunshield outlined in blue. Right – ConcealFab Dual SUP Sunshield 4. Existing street signs design City of Palo Alto Page 8 Photographs provided by Verizon Wireless showing radio equipment concealed behind street signage (outlined in blue) with antenna shroud outlined in red. 5. 5G equipment The standard designs described above have been developed for 4G equipment, but some may not be feasible in combination with newer 5G technology. Staff understands that 5G equipment has been designed to integrate radios and antennae into a unit or units that are smaller than most 4G equipment. However, due to the nature of 5G technology, signals do not travel very far and are easily blocked by intervening material. Thus 5G networks will likely require a greater number of WCF nodes. In addition, several carriers have asserted that 5G equipment cannot be shrouded with the same materials typically used to shroud 4G equipment. The draft standards for both streetlight poles and wood utility poles attempt to accommodate the technical limitations of 5G equipment by allowing equipment that cannot be shrouded in one of the standard designs to occupy up to an additional 2.5 cubic feet on the pole. This is consistent with the recent preliminary architectural review application submitted by AT&T, which is the first application the City has received portraying both 4G and 5G equipment. B. Policy Considerations Related to Objective Standards Although the City’s effort to draft these standards is driven largely by need to comply with the September 2018 Order, the adoption of objective standards also represents an opportunity for the City. First, the standards allow the City to proactively define the types of WCF installations it deems appropriate in the PROW, rather than simply reacting to designs proposed by an applicant. Standards would also promote greater uniformity of WCF designs throughout the City of Palo Alto Page 9 City. While carriers could still apply for alternative designs, they would face the difficult task of showing that a network is not feasible using the City’s standards or that the strict application of the standards would otherwise violate federal law. Second, adoption of objective standards would allow for more efficient review and help to alleviate the significant burden on staff resources and ARB agendas created by the influx of WCF applications. In the past, the City has struggled to schedule multi-departmental reviews, ARB hearings, and a potential City Council appeal within a 150-day shot clock. Even in the absence of the new 60-day shot clock for “small wireless facilities,” the City would likely need to explore ways to streamline its review. With respect to the standards themselves, the Council may wish to prioritize certain designs over others. For example, the ARB considered, but did not have majority support for, a requirement that applicants utilize an underground vault design, unless vaulting is shown to be infeasible. Should the Council wish to include this provision, staff would recommend defining infeasibility as follows: (1) There are no locations within a 100 foot cable run from the antenna that could accommodate a vault while maintaining a five foot clearance from the pole foundation and existing utilities (except for water, gas, and electric service laterals). (2) There are no locations within a 100 foot cable run from the antenna that could be excavated without removal of a protected tree, as determined by Urban Forestry. (3) The ventilation equipment required will result in noise exceeding the thresholds provided in these standards. In addition, the ARB also discussed, but did not formally recommend action on, the following topics: • Relaxation of comprehensive plan noise thresholds in residential neighborhoods, which are more stringent than the City’s noise ordinance, to the extent necessary to permit underground vaults to be installed. • Establishment of a working group to further develop objective standards, including spacing between WCFs, setbacks from specified uses, and new designs utilizing desirable street furniture and integrated poles. • Special attention required for WCF placement near second story windows and similar features. C. Ordinance Amending PAMC Section 18.42.110 The attached ordinance serves two primary functions: First, the ordinance recognizes the concept of objective aesthetic standards that the City Council may adopt by resolution and defines the process by which an applicant may seek an exception from these standards. City of Palo Alto Page 10 Second, the ordinance corrects a weakness in the current code by referencing state and federal law rather than simply repeating it in the municipal code. This represents a best practice that avoids the possibility of creating rights for applicants at a local level that may exceed those guaranteed by state or federal law. It also responds directly to a concern raised by the PTC and members of the public about whether the City would need to enact additional ordinances in the event the September 2018 Order is modified or invalidated. Under the proposed ordinance, if the September 2018 Order is repealed, the City Council could act quickly by resolution to repeal objective standards, thereby reinstating the City’s former processes. More specifically, the changes to Section 18.42.110 of the Palo Alto Municipal Code can be summarized as follows: 1. The ordinance updates several definitions in subsection (b) to expressly reference the federal statutes or regulations from which they are drawn. This, in combination with a statement of purpose, ensures that the Palo Alto Municipal Code will not be interpreted to codify the provisions of federal law in the event such provisions are changed or invalidated by a court. In addition, as recommended the PTC in December 2019, some definitions are further clarified to ensure they do not apply more broadly than necessary. 2. Along similar lines, the ordinance replaces the lengthy restatement of various “shot clock” timelines and permit review procedures in subsection (e) with a simple statement that the City will process WCF permit applications in a manner consistent with state and federal law. As with the updated definitions, this change makes the wireless code more flexible in the event there is a change in the law. 3. The ordinance updates the findings required in subsections (g) and (h) to approve Tier 2 and Tier 3 WCF permits to recognize that the City Council may adopt of objective standards by resolution to comply with the FCC’s recent order. These objective standards take the place of the City’s subjective architectural review findings and this change is necessary under the September 2018 Order for the City to continue to enforce local aesthetic values after April 15, 2019. In the event the FCC’s new requirements for aesthetic standards are invalidated and the City Council repeals these objective standards, the ordinance provides that the City’s architectural review findings will once again apply. 4. The ordinance updates development standards in subsection (i) to provide objective guidance that will apply in the absence of more specific standards adopted by resolution. At the moment, staff has prepared draft standards for projects in the public rights-of-way. The generally applicable standards in subsection (i) will apply to projects City of Palo Alto Page 11 on private property unless and until the City Council adopts more detailed standards for such projects by resolution. 5. The ordinance adds new conditions of approval in subsection (j) applicable to all WCF applications. One of these conditions requires that applicants update the equipment deployed in WCFs as new technology becomes available that is less visually obtrusive. The ordinance also codifies existing standard conditions stating that a permit for the PROW is subject to future City uses and requiring timely construction in order to maintain an approval. 6. The ordinance creates a new subsection (k), which sets forth several requirements for an applicant seeking exceptions from the objective standards adopted by the City Council or other restrictions imposed by the City’s wireless code. The ordinance requires the applicant to identify any exceptions being sought at the time of application submittal. The ordinance further places the burden on the applicant to demonstrate that an exception is required under controlling state or federal law and requires the applicant to submit all evidence supporting its claim. Finally, the ordinance allows the City to hire independent consultants, at the applicant’s expense, to evaluate the issues raised by the applicant. 7. The ordinance adds a new subsection (n), which states that unless otherwise specified, WCF permits are valid for a period of ten years, after which they will need to be extended or renewed. For some facilities in the public rights-of-way or on City property, however, the timeframe for which a WCF may be permitted to remain on a site may be governed instead by the City’s lease or license agreements with a wireless carrier. 8. Finally, the ordinance contains a number of minor, non-substantive, “clean-up” changes based on staff’s experience implementing the wireless code since it was last updated in 2015. As these are not intended to affect substantive rights of the City or an applicant, they are not discussed in detail here. D. Public Comment and Correspondence In addition to public comment at ARB and PTC hearings, the City has received voluminous public correspondence on both the draft ordinance and the proposed objective standards. Recurring themes include concerns over health effects of radiofrequency (RF) exposure and concerns that other jurisdictions are regulating WCFs more aggressively than Palo Alto. In addition, industry representatives have spoken and submitted correspondence suggesting that the City’s proposed standards are too restrictive, exceed the City’s authority under federal law, and should include additional design options. Some industry representatives expressed interest in ongoing dialog or workshops to develop additional design standards. Staff anticipates further City of Palo Alto Page 12 comments from members of the public and carriers in coming weeks. Compilations of public correspondence received thus far can be found online at the following weblinks: • Public correspondence February 26, 2019 – March 20, 2019 (https://cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=56007.27&BlobID=70183) • Public correspondence March 20, 2019 – March 26, 2019 (https://cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=56007.27&BlobID=70184) • Public correspondence March 26, 2019 – April 3, 2019 (https://cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=56007.28&BlobID=70185). Health Impacts With respect to RF emissions, federal law precludes the City from regulating RF emissions or exposure, except to verify that WCFs comply with FCC standards. Moreover, the City cannot establish other regulations on the basis of health effects of RF emissions. Section 332(c)(7)(B)(iv) of the Telecommunications Act of 1996 states: “No State or local government or instrumentality thereof may regulate the placement, construction, and modification of personal wireless service facilities on the basis of the environmental effects of radio frequency emissions to the extent that such facilities comply with the Commission’s regulations concerning such emissions.” The City currently requires applicant to provide reports demonstrating compliance with the FCC’s RF standards. In addition, prior to issuing a decision, the City requires peer review of these reports by the City’s consultant at the applicant’s expense. Finally, in the event a WCF is approved and constructed, the City’s standard conditions of approval require an additional report demonstrating compliance with the FCC’s RF standards within one year of commencement of operation. For recent WCF applications, both applicant reports and the City’s peer review have found that maximum exposure for larger facilities on utility poles range from 1.5% of the FCC’s public exposure limits at ground level to 4.5% of the limit at the upper story of the closest adjacent building. For the types of facilities that would be permitted under the proposed standards in Attachment A, the maximum theoretical exposure ranges from 0.35% of the public exposure limit at ground level to 0.89% of the public exposure limit at a second story. The City’s sole post-installation report pertains to 19 nodes installed downtown in 2016. The measured exposure for these nodes at ground level ranged from 0.027% to 0.35% of the FCC’s public exposure limit. WCF Regulations Adopted by Other Jurisdictions City of Palo Alto Page 13 Staff has closely monitored actions taken by other jurisdictions with respect to WCF regulations. For the most part, Palo Alto’s wireless ordinance, Master License Agreements (MLAs), policies, and practices already include the types of regulations and resident protections commonly cited as best practices. Where staff found that Palo Alto’s policies or practices could be improved, staff has recommended inclusion of such provisions in either the objective standards or the proposed ordinance. The table below summarizes staff’s research into other jurisdictions’ WCF regulations. WCF / SMALL CELL REGULATION STAFF COMMENT Undergrounding/screening/camouflaging requirements Included in objective standards; as discussed above, Council could direct preference for certain designs (e.g. undergrounding) over others. Follow up RF testing Currently required by PAMC Noise limit and/or acoustic analysis Currently required by PAMC and included in proposed objective standards Encroachment permit necessary for work in ROW Currently required by PAMC Public notice to property owners within specified radius of the proposed project site Currently required by PAMC Indemnification Requirement Currently required by PAMC and MLAs Performance Bond Requirement Currently required by MLAs Liability insurance Requirement Currently required by MLAs Requirement that facilities be removed or relocated for City projects Currently required by MLAs and added as a provision in proposed ordinance Future modification with less visually intrusive materials Added as a standard condition in proposed ordinance Permit automatically expires within 10 years Added as a provision in proposed ordinance, to the extent not superseded by existing MLA obligations Adoption of objective standards by resolution to facilitate amendment or repeal Added as a provision in the proposed ordinance and incorporated into staff recommendation Minimum distance between WCF nodes ARB and PTC recommended further study of this item Minimum distance from specified uses ARB and PTC recommended further study of this City of Palo Alto Page 14 Some cities have adopted regulations that do not permit installation of WCFs in residential zones. The examples staff has reviewed all contain provisions permitting an applicant to request exceptions to the extent the regulations would violate federal law, for example, by prohibiting, or effectively prohibiting the provision of personal wireless services in those zones. Notably, some of these ordinances suggest that the jurisdictions have yet to receive any applications for small cells in the PROW,3 while Palo Alto currently has several pending applications. Staff believes a similar approach in Palo Alto would result in a large number of exception requests and may ultimately reduce the City’s ability to exercise local control, as an applicant would have a relatively easier task in establishing the need for an exception if it is effectively prohibited from siting facilities in broad swaths of the City. POLICY IMPLICATIONS The proposed ordinance is consistent with recently adopted FCC regulations, which went into effect in January 2019. Under the FCC order, cities have until April 15, 2019 to adopt reasonable, non-discriminatory, and objective aesthetic standards. In the absence of such action, the City will be unable to enforce local control over aesthetic issues relating to WCFs. Several provisions of the ordinance have been prepared to facilitate a return to the City’s existing regulations should one or more elements of the September 2018 Order be invalidated by a court or through legislation. RESOURCE IMPACT The attached ordinance is not anticipated to result in any resource impact. Although the FCC regulations create new presumptively reasonable fees for Small Wireless Facilities, the City is entitled and will continue to collect the full amount of its objectively reasonable costs for application processing and ongoing pole attachments. ENVIRONMENTAL REVIEW 3 Ordinances adopted by Mill Valley, CA and Fairfax, CA state: “The wireless telecommunications industry has expressed interest in submitting applications for the installation of ‘small cell’ wireless telecommunications facilities in the [City’s/Town’s] public rights-of-way. Other California cities have already received applications for small cells to be located within the public right-of-way.” (e.g. schools) item WCFs “prohibited” in residential zones (without an exception) Staff recommends against this approach as explained below City of Palo Alto Page 15 The attached ordinance is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline sections 15061(b), 15301, 15302 and 15305 because it simply provides a comprehensive permitting scheme. Attachments: Attachment A: 2019-04-03 WCF Standards Resolution (PDF) Attachment B: 2019-04-02 Ordinance Amending Section 18.42.110 (PDF) Attachment C: Design Options for Further Review or Disfavored (PPTX) NOT YET ADOPTED 1 20190403 ay 0160010 Resolution No. ______ Resolution of the Council of the City of Palo Alto Adopting Objective Aesthetic, Noise, and Related Standards for Wireless Communication Facilities in the Public Rights of Way The Council of the City of Palo Alto RESOLVES as follows: SECTION 1. Findings and Declarations. a.The tremendous growth in personal wireless services has created an increased demand for new wireless antennas and equipment. Wireless service providers are increasingly seeking to utilize public rights of way to deploy small wireless facilities to improve and expand coverage. b.The unregulated installation of wireless facilities, including small cell antennas, in public rights-of-way and in other locations, poses a threat to the public health, safety and welfare, including: traffic and pedestrian safety hazards due to unsafe siting; negative and irreversible impacts to trees, landscaping, and infrastructure; noise concerns; and visual and aesthetic blight due to excessive height and lack of camouflaging, negatively impacting the unique character of the City. c.The reasonably regulated and orderly deployment of wireless telecommunications facilities in the public right-of-way is desirable, and unregulated or disorderly deployment represents a threat to the health, welfare and safety of the community. d.The regulations of wireless installations are necessary to protect and preserve the aesthetic character of the community and to ensure that all wireless telecommunications facilities are installed using the least intrusive means possible. e.The City Council has adopted a Wireless Communication Facilities (WCFs) code to regulate the various health, welfare, and safety impacts presented by the proliferation of WCFs and to balance these impacts with the interests of consumers in receiving the benefits of wireless technologies. f.Federal and state law place significant limits on the City’s exercise of local control over WCF matters. On September 26, 2018, the Federal Communications Commission adopted a Declaratory Ruling and Third Report and Order (WT Docket No. 17-79; WC Docket No. 17-84; FCC 18-133), further limiting local control. g.The regulations adopted herein represent reasonable, objective, and non-discriminatory controls on aesthetic, noise, and related impacts of WCFs in the Public Rights-of-Way. / / Attachment A NOT YET ADOPTED 2 20190403 ay 0160010 SECTION 2. Adoption of Objective Standards for WCFs on Streetlight Poles in the Public Rights-of Way. The City Council hereby adopts the standards in Exhibit 1, attached to and incorporated into this resolution as if fully set forth herein, for Wireless Communication Facilities on Streetlight in the Public Rights-of-Way SECTION 3. Adoption of Objective Standards for WCFs on Wood Utility Poles in the Public Rights- of-Way. The City Council hereby adopts the standards in Exhibit 2, attached to and incorporated into this resolution as if fully set forth herein, for Wireless Communication Facilities on Wood Utility Poles in the Public Rights-of-Way SECTION 4. If any section, subsection, clause or phrase of this resolution or the attached standards is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the resolution and exhibits. The Council hereby declares that it should have adopted the resolution and exhibits, and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 5. Environmental Review. The Council finds that this ordinance is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it does not authorize the construction of Wireless Communication Facilities in any locations where such facilities are not already permitted; therefore it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the / / / / / / / / / / / / / / / / / / / / NOT YET ADOPTED 3 20190403 ay 0160010 environment. The ordinance is further exempt under CEQA Guidelines sections 15301, 15302, 15303 and 15305 because it simply represents a comprehensive regulatory scheme governing minor alterations to existing facilities or small structures. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: Deputy City Attorney City Manager Director of Planning and Community Environment EXHIBIT 1 1 Streetlight Poles Standard designs for WCFs located on Streetlights – An applicant proposing to attach to a Streetlight in the public right of way shall utilize one of the other designs specified herein. a) Underground design: Radio equipment shall be placed in an underground vault in the pedestrian right of way. The antennae shall be placed in a shroud at the top of a nearby pole. i) Underground vaults shall be the minimum volume necessary to house WCF equipment. Application materials should explain why the proposed dimensions are required. In no event shall vault dimensions exceed 5 feet 8-inches x 8 feet 2-inches x 5 feet 7-inches or 260 cu. ft., excluding space required for ventilation or sump pump equipment. b) Top-mounted design: All equipment shall be enclosed within a shroud at the top of the pole containing both radio and antenna equipment. i) Top-mounted equipment shrouds shall not exceed 5.5 feet from the top of the streetlight pole and shall taper to meet the pole above the mast arm. The diameter of the antenna and shroud shall not exceed 15” at their widest. c) Minimal sunshield design: Radio equipment shall be enclosed within one or two sunshields not exceeding 8 inches wide nor 0.75 cubic feet in volume each, mounted directly to the side of the pole. Sunshields shall be attached at least 12 feet above ground level. To the extent separate antennae are required, antennae shall be placed in a shroud at the top of the pole. d) Existing signage: Radio equipment shall be attached to a pole behind existing signage under the following conditions: i) Radio equipment shall be placed within a shroud that does not exceed the dimensions of the sign in height and width, nor 4 inches in depth, including any required mounting bracket. ii) In no event shall WCF equipment obscure or interfere with the visibility or functioning of the signage. iii) To the extent separate antennae are required, antennae shall be placed in a shroud at the top of the pole. General standards for all WCFs located on Streetlights WCF equipment and shrouds 1) Antennae shall be the smallest antennae possible to achieve the coverage objective. Except in the case of top-mounted designs, antennae shall not exceed 3 feet from the top of the streetlight pole and the associated “antenna skirt” shall taper to meet the pole above the mast arm. The diameter of the antenna and shroud shall not exceed 15” at their widest. 2) All shrouds and equipment shall be painted to match Public Works Department (PWD) standards or the existing pole, as applicable. 3) All shrouds and equipment shall be designed without gaps between materials or sky visible between component surfaces. 4) Equipment that cannot propagate an adequate signal within the shrouding required by the standard designs shall be attached to a streetlight pole at a height of 2 feet below the light mast or higher. Each instance of such equipment shall not exceed 0.85 cu. ft. nor shall the total volume of such equipment and any shrouding exceed 2.6 cu. ft. per streetlight pole. Height 5) Except for top-mounted designs, poles and all attachments will not exceed the height of similar surrounding poles by more than 3 feet. For top-mounted designs, poles and all attachments shall not exceed the height of similar surrounding poles by more than 6 feet. EXHIBIT 1 2 6) Replacement poles will conform to PWD style guidelines where the City has adopted standards and will match the pole being replaced where no standards exist. For integrated pole designs, poles shall incorporate decorative elements (e.g. fluting, decorative mast arm and luminaire, etc.) from PWD standards or existing poles, as applicable. Landscaping 7) At the direction of the Urban Forestry division, Applicant shall provide street trees and/or smaller amenity trees that interrupt direct views of WCF equipment where Urban Forestry determines appropriate space exists within 35 feet of the pole. 8) Any existing landscaping removed or damaged by installation shall be replaced in kind. Noise 9) Noise shall comply with PAMC Chapter 9.10 and shall be consistent with noise-related Comprehensive Plan goals and policies. a) In residential areas with an average 24-hour noise level (Ldn) at or below 60 decibels (dB), noise generated by WCF equipment shall not cause the Ldn exceed 60dB or to increase by 5.0 dB or more, even if the resulting Ldn would remain below 60 dB. b) In residential areas with an Ldn above 60 dB, noise generated by WCF equipment shall not cause the average to increase by 3.0 decibels (dB) or more. Curb clearances 10) If placed below 16’ above ground level, attachments shall not be placed closer than 18” to the curb, nor shall they extend over the sidewalk (Caltrans Highway Design Manual Section 309). 11) WCF node equipment must be at least 3’ from a curb cut. Miscellaneous 12) WCF installations shall not require any changes in the City’s existing banner marketing program. 13) All cabling shall be routed entirely within the pole or an attached shroud. 14) Safety signage shall be the smallest size possible to accomplish its purpose. 15) Power disconnects shall be placed in a vault near the base of the pole. 16) Except as provided in these standards, no equipment cabinets may be placed at grade. 17) Light mast orientation, height, color temperature and other photometric information shall comply with PWD standards. Pole location 18) Nodes shall utilize existing streetlight pole locations. Any new pole locations are prohibited unless approved through PWD/CPAU pole placement application. 19) Streetlight nodes at a designated gateway location or along a scenic corridor shall not utilize a top-mounted design. EXHIBIT 2 1 Wood Utility Poles Standard designs for WCFs located on Wood Utility Poles – An applicant proposing to attach to a wood utility pole in the public right of way shall utilize one of the other designs specified herein. a) Underground design: Radio equipment shall be placed in an underground vault in the pedestrian right of way. The antennae shall be placed in a shroud at the top of a nearby pole. i) Underground vaults shall be the minimum volume necessary to house WCF equipment. Application materials should explain why the proposed dimensions are required. In no event shall vault dimensions exceed 5 feet 8-inches x 8 feet 2-inches x 5 feet 7-inches or 260 cu. ft., excluding space required for ventilation or sump pump equipment. b) Top-mounted design: All equipment shall be enclosed within a shroud at the top of the pole containing both radio and antenna equipment. i) Top-mounted equipment shrouds shall not exceed 5.5 feet from the top of the pole or bayonet attachment, if one is used, and shall taper to meet the pole above the mast arm. The diameter of the antenna and shroud shall not exceed 15” at their widest. c) Minimal sunshield design: Radio equipment shall be enclosed within one or two sunshields not exceeding 8 inches wide nor 0.75 cubic feet in volume each, mounted directly to the side of the pole. To the extent separate antennae are required, antennae shall be placed in a shroud at the top of the pole. d) Existing signage: Radio equipment shall be attached to a pole behind existing signage under the following conditions: i) Radio equipment shall be placed within a shroud that does not exceed the dimensions of the sign in height and width, nor 4 inches in depth, including any required mounting bracket. ii) In no event shall WCF equipment obscure or interfere with the visibility or functioning of the signage. iii) To the extent separate antennae are required, antennae shall be placed in a shroud at the top of the pole. General standards for all WCFs located on Wood Utility Poles WCF equipment and shrouds 1) Antennae shall be the smallest antennae possible to achieve the coverage objective. Antennae shall not exceed 5.5 feet from the top of the pole or bayonet attachment, if one is used. The diameter of the antenna and shroud shall not exceed 15” at their widest. 2) Bayonet attachments and equipment or antennae at the top of the shroud shall be covered by a single integrated shroud and “antenna skirt” that shall meet the pole without any gaps. 3) All conduit shall be mounted flush to the pole. 4) All shrouds and equipment shall be painted to match PWD standards or the existing pole, as applicable. Paint shall be maintained regularly and shrouds shall be repainted if necessary to match changes in pole color over time. 5) All shrouds and equipment shall be designed without gaps between materials or sky visible between component surfaces. 6) Equipment that cannot propagate an adequate signal within the shrouding required by the standard designs shall be attached to the top of the pole or on a cross arm or brace protruding from the pole to the minimum extent necessary to comply with safety standards including GO95. Such cross arm shall be placed as high on the pole as technically feasible. Each instance of such equipment shall not exceed 0.85 cu. ft. nor shall the total volume of EXHIBIT 2 2 such equipment exceed 2.6 cu. ft. per wood utility pole. Height 7) For wood utility poles carrying power lines, replacement poles and pole-top bayonet attachments shall be the minimum height necessary to provide GO-95 mandated clearance between WCF equipment and power lines. 8) For wood utility poles without power lines, any pole top equipment shall not increase the height of the pole by more than six feet. 9) In no event shall the total height of a pole or replacement pole, including all equipment exceed 55 feet. 10) Replacement poles will conform to all standards adopted by CPAU. Landscaping 11) At the direction of the Urban Forestry division, Applicant shall provide street trees and/or smaller amenity trees that interrupt direct views of WCF equipment where Urban Forestry determines appropriate space exists within 35 feet of the pole. 12) Any existing landscaping removed or damaged by installation shall be replaced in kind. Noise 13) Noise shall comply with PAMC Chapter 9.10 and shall be consistent with noise-related Comprehensive Plan goals and policies. a) In residential areas with an average 24-hour noise level (Ldn) at or below 60 decibels (dB), noise generated by WCF equipment shall not cause the Ldn exceed 60dB or to increase by 5.0 dB or more, even if the resulting Ldn would remain below 60 dB. b) In residential areas with an Ldn above 60 dB, noise generated by WCF equipment shall not cause the average to increase by 3.0 decibels (dB) or more. Curb clearances 14) If placed below 16’ above ground level, attachments shall not be placed closer than 18” to the curb, nor shall they extend over the sidewalk (Caltrans Highway Design Manual Section 309). 15) WCF node equipment must be at least 3’ from a curb cut. Miscellaneous 16) Safety signage shall be the smallest size possible to accomplish its purpose. 17) Power disconnects shall be placed on the wood pole or in a vault near the base of the pole. 18) Except as provided in these standards, no equipment cabinets may be placed at grade. 19) If applicable, light mast orientation, height, color temperature and other photometric information shall comply with PWD standards. Pole location 20) Nodes shall utilize existing streetlight pole locations. Any new pole locations are prohibited unless approved through PWD/CPAU pole placement application. 21) Wood utility poles at a designated gateway location or along a scenic corridor shall not utilize a top-mounted design. 22) WCF equipment and antennas shall be located on poles such that they do not fall within the horizontal plane defined by a 45 degree angle extending 50 feet from the center point of upper story windows, doors, balconies, and other openings. Not Yet Approved 1 20190403 ay 0160010 Ordinance No. _____ Ordinance of the Council of the City of Palo Alto Amending Section 18.42.110 (Wireless Communication Facilities) of Chapter 18.42 (Standards for Special Uses) of Title 18 (Zoning) of the Palo Alto Municipal Code to Update the Code Consistent with the FCC’s Declaratory Ruling and Third Report and Order (FCC 18-133) The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations. The City Council finds and declares as follows: A. The tremendous growth in personal wireless services has created an increased demand for new wireless antennas and equipment. Wireless service providers are increasingly seeking to utilize public rights of way to deploy small wireless facilities to improve and expand coverage. B. The unregulated installation of wireless facilities, including small cell antennas, in public rights-of-way and in other locations, poses a threat to the public health, safety and welfare, including: traffic and pedestrian safety hazards due to unsafe siting; negative and irreversible impacts to trees, landscaping, and infrastructure; noise concerns; and visual and aesthetic blight due to excessive height and lack of camouflaging, negatively impacting the unique character of the City. C. The reasonably regulated and orderly deployment of wireless telecommunications facilities in the public right-of-way is desirable, and unregulated or disorderly deployment represents a threat to the health, welfare and safety of the community. D. Local jurisdictions must reasonably allow wireless telecommunication facilities to be located in public rights-of-way, but may impose regulations based on published aesthetic standards. E. The regulations of wireless installations are necessary to protect and preserve the aesthetic character of the community and to ensure that all wireless telecommunications facilities are installed using the least intrusive means possible. F. The City Council has adopted a Wireless Communication Facilities (WCFs) code to regulate the various health, welfare, and safety impacts presented by the proliferation of WCFs and to balance these impacts with the interests of consumers in receiving the benefits of wireless technologies. G. Federal and state law place significant limits on the City’s exercise of local control over WCF matters. On September 26, 2018, the Federal Communications Commission adopted Not Yet Approved 2 20190403 ay 0160010 a Declaratory Ruling and Third Report and Order (WT Docket No. 17-79; WC Docket No. 17-84; FCC 18-133), further limiting local control. H. The purpose of the amendments herein is to establish uniform and comprehensive standards and regulations regarding the siting, development, and operation of wireless telecommunication facilities within the City in a manner consistent with State and Federal law. SECTION 2. Section 18.42.110 of Chapter 18.42 is hereby amended to read as follows: 18.42.110 Wireless Communication Facilities (a) Purpose and Interpretation The purpose of this section is two-fold: (A) to implement within the jurisdictional boundaries of the city the applicable zoning, land use and other laws, rules, regulations and policies and procedures applicable to siting applications filed with the city by wireless communications facilities infrastructure owners and operators and wireless communications service providers, which seek to install or attach their facilities at locations in Palo Alto; and (B) to accommodate new wireless technologies and continued improvements to existing wireless communications facilities while minimizing their adverse visual and structural health and safety impacts. Consistent with that purpose, the provisions of this section are to be construed in a manner that is consistent with (1) the interest of consumers in receiving the benefits of the deployment of ultra-high-speed and -capacity broadband wireless communication facilities technology and innovations and the delivery of ultra-high-speed and -capacity broadband wireless communications facilities services, (2) the interest in safeguarding the environment, preserving historic properties, and addressing aesthetics and other local values, and (3) the interest in promoting the public health, safety and welfare in Palo Alto. Although this Section implements and references provisions of preemptive state and federal law, nothing in this Section shall be interpreted to create an independent source of the rights provided an applicant by such state or federal law. A wireless communications facility is permitted to be sited in Palo Alto subject to applicable requirements imposed by this chapter, which may include an architectural review process, a conditional use permit application process, or both. These processes are intended to permit wireless communications facilities that blend with their existing surroundings and do not negatively impact the environment, historic properties, or public safety. The procedures prescribed by this chapter Section are tailored to the type of wireless communication facility that is sought. Building-mounted wireless communications facilities and collocation of facilities are preferred and encouraged, subject to all other provisions of this section. (b) Definitions The following abbreviations, phrases, terms and words shall have the meanings assigned in this section or, as appropriate, in Section 18.04.030 and Section 1.04.050 of the Palo Alto Municipal Code, as may be amended from time to time, unless the context indicates Not Yet Approved 3 20190403 ay 0160010 otherwise. Words that are not defined in this section or other chapters or sections of the Palo Alto Municipal Code shall have the meanings as set forth in Chapter 6 of Title 47 of the United States Code, Part 1 of Title 47 of the Code of Federal Regulations, and, if not defined therein, their common and ordinary meaning. (1) "Antenna" means a that part of a wireless communications facility designed to radiate or receive radio frequency signals or electromagnetic waves for the provision of personal wireless services, as defined in 42 U.S.C. § 332(c)(7)(C)(i). This definition does not include antennas designed for amateur or household use. wireless antenna and its associated equipment. The term includes a macrocell antenna and a microcell antenna. (2) "Associated equipment" means any and all on-site equipment, including, without limitation, back-up generators and power supply units, cabinets, coaxial and fiber optic cables, connections, shelters, radio transceivers, regular power supply units, and wiring, to which a wireless antenna is attached in order to facilitate mobile broadband service and personal wireless service delivered on mobile broadband devices. (3) "Base Station" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: a structure or equipment at a fixed location that enables FCC- licensed or authorized wireless communications between user equipment and a communications network. The term does not encompass a tower as defined herein or any equipment associated with a tower. Base Station includes, without limitation: (i)a. Equipment associated with wireless communications services such as private, broadcast, and public safety services, as well as unlicensed wireless services and fixed wireless services such as microwave backhaul. (ii)b. Radio transceivers, antennas, coaxial or fiber-optic cable, regular and backup power supplies, and comparable equipment, regardless of technological configuration (including Distributed Antenna Systems ("DAS") and small-cell networks). (iii)c. Any structure other than a tower that, at the time the relevant application is filed with the city under this section, supports or houses equipment described in paragraphs (i)-(ii) above and has been previously reviewed and approved by the city. (4) "Collocation" means the same as defined in valid regulations promulgated by the FCC, including 47 C.F.R. §§ 1.6002(g) or 1.6100(b), as those sections may be amended from time to time. For the purpose of convenience only, the definition provided in 47 C.F.R. § 1.6100(b), for eligible facilities requests, is stated as follows: the mounting or installation of transmission equipment on an eligible support structure for the purpose of transmitting and/or receiving radio frequency signals for communications purposes. (5) "Eligible Facilities Request" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: any request for modification of an existing tower or base station that, within the meaning of the Spectrum Act, does not substantially change the Not Yet Approved 4 20190403 ay 0160010 physical dimensions of that tower or base station, and involves (a) the collocation of new transmission equipment, (b) the removal of transmission equipment, or (c) the replacement of transmission equipment. (6) "Eligible Support Structure" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: any existing tower or base station that exists at the time the application is filed with the city. (7) "Existing" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: for a constructed tower or base station, means that the tower or base station is existing for purposes of an eligible facilities request if has been previously reviewed and approved under the applicable city zoning or siting process, or under another applicable state or local regulatory review process, provided that a tower that has not been reviewed and approved because it was not in a zoned area when it was built, but was lawfully constructed, is "Existing" for purposes of this definition. (8) "FCC" means the Federal Communications Commission or successor agency. (9) "Project" means a WCF to be located in Palo Alto for which a permit is required by the city. (10) "RF" means radio frequency on the radio spectrum. (11) "Spectrum Act" means Section 6409(a) of the Middle Class Tax Relief Act and Job Creation Act of 2012, 47 U.S.C. § 1455(a) (providing, in part, "… a State or local government may not deny, and shall approve, any Eligible Facilities Request for a modification of any existing wireless Tower or Base Station that does not substantially change the physical dimensions of such Tower or Base Station."). (12) "Small Wireless Facility," means the same as defined in any valid regulations adopted by the FCC. For purposes of convenience only, the definition provided at 47 C.F.R. Section 1.1312(e)(2) is stated here as follows: a facility that meets each of the following conditions: a. The structure on which antenna facilities are mounted: (I) Is 50 feet or less in height, or (II) Is no more than 10 percent taller than other adjacent structures, or (III) Is not extended to a height of more than 10 percent above its preexisting height as a result of the collocation of new antenna facilities; and Not Yet Approved 5 20190403 ay 0160010 b. Each antenna (excluding associated antenna equipment) is no more than three cubic feet in volume; and c. All antenna equipment associated with the facility (excluding antennas) are cumulatively no more than 28 cubic feet in volume; and d. The facility does not require antenna structure registration under 47 C.F.R. Section 17; and e. The facility is not located on Tribal lands, as defined under 36 C.F.R. § 800.16(x); and f. The facility does not result in human exposure to radiofrequency radiation in excess of the applicable safety standards specified by the FCC. (1213) "Substantially Changes" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: in the context of an eligible support structure, a modification of an existing tower or base station where any of the following criteria is met: (i)a. For a tower not located in the public rights-of-way: (aI) The height of the tower is increased by (I) more than ten (10) percent, or (II) by the height of one additional antenna array with separation from the nearest existing antenna not to exceed twenty (20) feet, whichever is greater; or (bII) There is added an appurtenance to the body of the tower that would protrude from the edge of the tower by (I) more than twenty (20) feet, or (II) more than the width of the tower at the level of the appurtenance, whichever is greater. (ii)b. For a tower located in the public rights-of-way and for all base stations: (aI) The height of the tower or base station is increased by more than ten (10) percent or ten (10) feet, whichever is greater; or (bII) There is added an appurtenance to the body of that structure that would protrude from the edge of that structure by more than six (6) feet; or (cIII) It involves the installation of ground cabinets that are more than ten (10) percent larger in height or overall volume than any other ground cabinets associated with the structure; or (dIV) It involves the installation of any new equipment cabinets on the ground if there is no pre-existing ground cabinet associated with that structure. Not Yet Approved 6 20190403 ay 0160010 (iii)c. For any eligible support structure: (aI) It involves the installation of more than the standard number of new equipment cabinets for the technology involved, but not to exceed four (4) cabinets; or (bII) There is entailed in the proposed modification any excavation or deployment outside of the current site of the tower or base station; or (cIII) The proposed modification would cause the concealment/camouflage elements of the tower or base station to be defeated; or (dIV) The proposed modification would not comply with the conditions associated with the prior siting approval of construction or modification of the tower or base station, unless the non-compliance is due to an increase in height, increase in width, addition of cabinets, or new excavation that does not exceed the corresponding thresholds in this section. (iv)d. To measure changes in height for the purposes of this section, the baseline is: (aI) For deployments that are or will be separated horizontally, measured from the original support structure; (bII) For all others, measured from the dimensions of the tower or base station, inclusive of originally approved appurtenances and any modifications that were approved by the city prior to February 22, 2012. (v)e. To measure changes for the purposes of this section, the baseline is the dimensions that were approved by the city prior to February 22, 2012. (1314) "Tower" means any structure built for the sole or primary purpose of supporting any FCC-licensed or -authorized antenna, including any structure that is constructed for wireless communications service. This term does not include a base station. (1415) "Transmission Equipment" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: equipment that facilitates transmission of any FCC- licensed or authorized wireless communication service. (16) "Wireless Communications Facility" or "WCF" means any antenna, associated equipment, base station, small cell system, Small Wireless Facility, tower, and/or transmission equipment located in Palo Alto, but does not include : Not Yet Approved 7 20190403 ay 0160010 a. A facility that qualifies as an amateur station as defined by the FCC, 47 C.F.R. Part 97, or its successor regulation; b. An antenna facility that is subject to the FCC Over-The-Air- Receiving Devices rule, 47 C.F.R. Section 1.4000, or any successor regulation; c. Portable radios and devices including, but not limited to, hand- held, vehicular, or other portable receivers, transmitters or transceivers, cellular phones, CB radios, emergency services radio; d. Mobile services providing public information coverage of news events of a temporary nature. e. Telecommunications facilities owned and operated by any government agency or emergency medical care provider. (16) "Wireless Communications Service" means, without limitation, all FCC-licensed back-haul and other fixed wireless services, broadcast, private, and public safety communication services, and unlicensed wireless services. (c) Types of WCF Permits Required (1) A Tier 1 WCF Permit shall be required for an eligible facilities request, as defined in this section. (2) A Tier 2 WCF Permit shall be required for: (i)a. Any modification of an eligible support structure, including the collocation of new equipment, that substantially changes the physical dimensions of the eligible support structure on which it is mounted; or b. Any collocation of a Small Wireless Facility; or (ii)c. Any other collocation not eligible for a Tier 1 WCF Permit. (3) A Tier 3 WCF Permit shall be required for the siting of any WCF, including a Small Wireless Facility, that is not a collocation subject to a Tier 1 or 2 WCF Permit. An application shall not require a Tier 3 WCF Permit solely because it proposes the replacement in- place of an existing streetlight or wood utility pole. (d) WCF Application Requirements All applications for a WCF Permit shall include the following items: (1) Any applicant for a WCF Permit shall participate in an intake meeting with the Planning and Community Environment Department to file when filing an application; Not Yet Approved 8 20190403 ay 0160010 (2) The applicant must specify in writing whether the applicant believes the application is for an eligible facilities request subject to the Spectrum Act, and if so, provide a detailed written explanation as to why the applicant believes that the application qualifies as an eligible facilities request; (3) The applicant shall complete the city's standard application form, as may be amended from time to time; (4) The applicant shall include a completed and signed application checklist available from the city, including all information required by the application checklist; (5) Payment of the fee prescribed by the Municipal Fee Schedule; (6) The application must be accompanied by all permit applications with all required application materials for each separate permit required by the city for the proposed WCF, including a building permit, an encroachment permit (if applicable) and an electrical permit (if applicable); (7) For Tier 2 and 3 WCF Permits, the applicant must host a community meeting at a time and location designed to maximize attendance by persons receiving notice under this subparagraph to provide outreach to the neighborhood around the project site. The applicant shall give notice of the community meeting to all residents and property owners within 600 feet of the project site at least 14 days in advance of the community meeting. The Before an application may be considered complete, the applicant shall provide a proof of notice affidavit to the city that contains: (i)a. Proof that the applicant noticed and hosted the community meeting before filing the application; (ii)b. A summary of comments received at the community meeting and what, if any, changes were made to the application as a result of the meeting; (8) For Tier 3 WCF Permits, the plans shall include a scaled depiction of the maximum permitted increase in the physical dimensions of the proposed project that would be feasible and permitted by the Spectrum Act, using the proposed project as a baseline; and (9) Satisfy other such requirements as may be, from time to time, required by the Planning and Community Environment Department Director ("Director"), as publically stated in the application checklist. (e) Permit Review ("Shot Clock") Time Periods. The City shall review and act upon application materials in a manner consistent with any timeframes provided in controlling state or federal law, including valid regulations and orders promulgated by the FCC. (1) City review of application materials. The timeframe for review of an application shall begin to run when the application is submitted, but shall be tolled if the city finds the application incomplete and provides notice of incompleteness that delineates the missing information in writing. Such requests shall be made within 30 days of submission of the Not Yet Approved 9 20190403 ay 0160010 application. After submission of additional information, the city will notify the applicant within 10 days of this submission if the additional information failed to complete the application. If the city makes a determination pursuant to Section 18.42.110(e)(2)(i) that an application submitted as a Tier 1 eligible facilities request should be processed as a Tier 2 or Tier 3, then the Tier 2 or Tier 3 processing time, as applicable, shall begin to run when the city issues this decision. (2) Tier 1 processing time. For Tier 1 WCF Permit applications, the city will act on the WCF application, together with any other city permits required for a proposed WCF modification, within 60 days, adjusted for any tolling due to requests for additional information or mutually agreed upon extensions of time. (i) If the city determines that the application does not qualify as a Tier 1 eligible facilities request, the city will notify the applicant of that determination in writing and will process the application as a Tier 2 or Tier 3 WCF Permit application, as applicable. (ii) To the extent federal law provides a "deemed granted" remedy for Tier 1 WCF Permit applications not timely acted upon by the city, no such application shall be deemed granted until the applicant provides notice to the city, in writing, that the application has been deemed granted after the time period provided in Section (e)(2) above has expired. (iii) Any Tier 1 WCF Permit application that the city grants or that is deemed granted by operation of federal law shall be subject to all requirements of Section 18.42.110(i)(3), (5), (6) and (7) and 18.42.110(j)(1), (2), (3), (4), (5) and (6). (3) Tier 2 processing time. For Tier 2 WCF Permit applications, the city will act on the application within 90 days, adjusted for any tolling due to requests for additional information or mutually agreed upon extensions of time. (4) Tier 3 processing time. For Tier 3 WCF Permit applications, the city will act on the application within 150 days, adjusted for any tolling due to requests for additional information or mutually agreed upon extensions of time. (5) Denial of application. If the city denies a WCF application, the city will notify the applicant of the denial in writing of the reasons for the denial. (f) Tier 1 WCF Permit Process and Findings (1) A Tier 1 WCF Permit shall be reviewed by the Director. The Director's decision shall be final and shall not be appealable; (2) The Director shall grant a Tier 1 WCF Permit provided that the Director finds that the applicant proposes an eligible facilities request; (3) The Director shall impose the following conditions on the grant of a Tier 1 WCF Permit: (i)a. The proposed collocation or modification shall not defeat any existing concealment elements of the support structure; and Not Yet Approved 10 20190403 ay 0160010 (ii)b. The proposed WCF shall comply with the development standards in Section 18.42.110(i)(3), (5), (6) and (7), and the conditions of approval in Section 18.42.110(j). (g) Tier 2 WCF Permit Process and Findings (1) A Tier 2 WCF Permit shall be reviewed by the Director, who may, in his or her sole discretion, refer an application to the Architectural Review Board. The Director's decision shall be appealable directly to the City Council. An appeal may be set for hearing before the City Council or may be placed on the Council's consent calendar, pursuant to the process for appeal of architectural review set forth in Section 18.77.070(f). (2) The Director, or Council on appeal, shall grant a Tier 2 WCF Permit provided the proposed WCF complies with the development standards in Section 18.42.110(i) and the conditions of approval in Section 18.42.110(j), and all objective standards adopted and amended from time to time by resolution of the City Council or the development standards in Section 18.42.110(i). If such objective standards are repealed, an application shall not be granted unless, in addition to the other requirements of this section, and all of the architectural review findings in Section 18.76.020(d) can be made. (3) The Director, or Council on appeal, shall deny a Tier 2 WCF Permit if the above findings cannot be made. (h) Tier 3 WCF Permit Process and Findings (1) A Tier 3 WCF Permit shall be reviewed by the Director, who may, in his or her sole discretion, refer an application to the Architectural Review Board and/or Planning and Transportation Commission. The Director's decision shall be appealable directly to the City Council. An appeal may be set for hearing before the City Council or may be placed on the Council's consent calendar, pursuant to the process for appeal of architectural review set forth in Section 18.77.070(f). (2) The Director or Council on appeal shall grant a Tier 3 WCF Permit provided the conditional use permit findings in Section 18.76.010(c) can be made and the proposed WCF complies with the development standards in Section 18.42.110(i) and the conditions of approval in Section 18.42.110(j), and all objective standards adopted and amended from time to time by resolution of the City Council or the development standards in Section 18.42.110(i). and all of the architectural review findings in Section 18.76.020(d) and the conditional use permit findings in Section 18.76.010(c) can be made. If the City Council repeals all objective standards, an application shall not be granted unless, in addition to the other requirements of this section, all of the architectural review findings in Section 18.76.020(d) can be made. (3) The Director, or Council on appeal, shall deny a Tier 3 WCF Permit if the above findings cannot be made. (i) Generally Applicable Development Standards Not Yet Approved 11 20190403 ay 0160010 Unless the City Council has adopted more specific standards, and E except as otherwise provided in this section, a proposed WCF Project shall comply with the following standards: (1) Shall utilize the smallest footprint possible antennae, radio, and associated equipment, as measured by volume, technically feasible to achieve a network objective; (2) Shall be designed to minimize the overall height, mass, and size of the cabinet and enclosure structure; (32) Shall be screened from public view; (43) When attached to an existing structure, shall be shrouded or screened using materials or colors found on existing structure Shall be architecturally compatible with the existing site; (54) Shall be placed at a location that would not require the removal of any required landscaping or would reduce the quantity of landscaping to a level of noncompliance with the Zoning Code; (65) An antenna, base station, or tower shall be designed to minimize its visibility from off-site locations and shall be of a "camouflaged" or "stealth" design, including concealment, screening, and other techniques to hide or blend the antenna, base station, or tower into the surrounding area, such as the use of a monopine design; (7) A building-mounted antenna, base station, or tower shall be architecturally compatible with the existing building on which the antenna, base station, or tower is attached; (86) For any Tier 2 or Tier 3 WCF proposed to Shall not be attached on an historic structure/site, as designated by Chapter 16.49, historic review shall also be required; (97) Except as otherwise permitted by the Spectrum Act, a building-mounted WCF may extend no more than fifteen (15) feet beyond the permitted height of the building in the zone district; (108) Except as otherwise permitted by the Spectrum Act, a tower or other stand-alone Tier 3 WCF Project shall not exceed beyond sixty-five (65) feet in height; and (119) A tower or other stand-alone Tier 3 WCF may encroach into the interior/street side and rear setback. (j) Conditions of Approval In addition to any other conditions of approval permitted under federal and state law and this Code that the Director deems appropriate or required under this Code, all WCF Projects approved under this chapter, whether approved by the Director or deemed granted by operation of law, shall be subject to the following conditions of approval: Not Yet Approved 12 20190403 ay 0160010 (1) Permit conditions. The grant or approval of a WCF Tier 1 Permit shall be subject to the conditions of approval of the underlying permit, except as may be preempted by the Spectrum Act. (2) As-built plans. The applicant shall submit to the Director an as-built set of plans and photographs depicting the entire WCF as modified, including all transmission equipment and all utilities, within ninety (90) days after the completion of construction. (3) Applicant shall hire a radio engineer licensed by the State of California to measure the actual radio frequency emission of the WCF and determine if it meets FCC's standards. A report, certified by the engineer, of all calculations, required measurements, and the engineer's findings with respect to compliance with the FCC's radio frequency emission standards shall be submitted to the Planning Division within one year of commencement of operation. (4) Indemnification. To the extent permitted by law, the applicant shall indemnify and hold harmless the city, its City Council, its officers, employees and agents (the "indemnified parties") from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the city for its actual attorneys' fees and costs incurred in defense of the litigation. The city may, in its sole discretion and at Applicant's expense, elect to defend any such action with attorneys of its own choice. (5) Compliance with applicable laws. The applicant shall comply with all applicable provisions of the Code, any permit issued under this Code, and all other applicable federal, state and local laws (including without limitation all building code, electrical code and other public safety requirements). Any failure by the City to enforce compliance with any applicable laws shall not relieve any applicant of its obligations under this code, any permit issued under this code, or all other applicable laws and regulations. (6) Compliance with approved plans. The proposed Project shall be built in compliance with the approved plans on file with the Planning Division. (7) Subject to City Uses. Any permit to install or utilize poles or conduit in the public rights of way is subject to the City’s prior right to use, maintain, expand, replace or remove from use such facilities in the reasonable exercise of its governmental or proprietary powers. Such permit is further subject to the City’s right to construction, maintain, and modify streets, sidewalks, and other improvements in the public rights of way. The City, in its sole discretion, may require removal or relocation of a permittee’s equipment, at permittee’s sole cost and expense, if necessary to accommodate a City use. (8) Replacement. Where feasible, as new technology becomes available, the applicant shall place above-ground equipment below ground and replace equipment remaining above-ground with smaller equipment, as determined by volume. The applicant shall obtain all necessary permits and approvals for such replacement. Not Yet Approved 13 20190403 ay 0160010 (9) Permit length. WCFs permits shall be valid for the time provided in Section 18.42.110(n), except that a permit shall automatically expire after twelve months from the date of approval if within such twelve month period, the applicant has not obtained all necessary permits to commence construction. The director may, without a hearing, extend such time for a maximum period of twelve additional months only, upon application filed with him or her before the expiration of the twelve-month limit. (k) Exceptions (1) The decision-making authority may grant exceptions to objective standards adopted by City Council resolution or any provision of this Section 18.42.110, upon finding that: a. The proposed WCF complies with the requirements of this Section 18.42.110 and any other requirements adopted by the City Council to the greatest extent feasible; and either b. As applied to a proposed WCF, the provision(s) from which exception is sought would deprive the applicant of rights guaranteed by federal law, state law, or both; or c. Denial of the application as proposed would violate federal law, state law, or both. (2) An applicant must request an exception at the time an application is initially submitted for a WCF permit under this Section 18.42.110. The request must include both the specific provision(s) from which exception is sought and the basis of the request, including all supporting evidence on which the applicant relies. Any request for exception after the City has deemed an application complete constitutes a material change to the proposed WCF and shall be considered a new application. (3) If the applicant seeks an exception from objective standards adopted by City Council resolution or generally applicable development standards, the Director may refer the application to the Architectural Review Board for recommendation on whether the application complies with such standards to the greatest extent feasible. (4) The applicant shall have the burden of proving that federal law, state law, or both compel the decision-making authority to grant the requested exception(s), using the evidentiary standards applicable to the law at issue. The City shall have the right to hire independent consultants, at the applicant’s expense, to evaluate the issues raised by the exception request and to submit rebuttal evidence where applicable. (kl) Removal of Abandoned Equipment A WCF (Tier 1, Tier 2, or Tier 3) or a component of that WCF that ceases to be in use for more than ninety (90) days shall be removed by the applicant, wireless communications service provider, or property owner within ninety (90) days of the cessation of use of that WCF. A new Not Yet Approved 14 20190403 ay 0160010 WCF permit shall not be issued to an owner or operator of a WCF or a wireless communications service provider until the abandoned WCF or its component is removed. (lm) Revocation The Director may revoke any WCF Permit if the permit holder fails to comply with any condition of the permit. The Director's decision to revoke a Permit shall be appealable pursuant to the process applicable to issuance of the Permit, as provided in subdivisions (f), (g), and (h) of this section. (n) Expiration Except as otherwise provided in the permit or in a lease or license agreement with the City of Palo Alto, WCF permits shall be valid for a period of ten years from the date of approval. An applicant may seek extensions of an approved WCF permit in increments of no more than ten years and no sooner than twelve months prior to the expiration of the permit. The Director shall approve an extension request upon finding that that applicant has complied with all conditions of approval for the WCF permit and will comply with all other requirements applicable to WCFs at the time the extension is granted. Prior to issuing a decision on an extension request, the Director may seek additional studies and information to be prepared at the applicants expense. SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. The Council finds that this ordinance is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it does not authorize the construction of Wireless Communication Facilities in any locations where such facilities are not already permitted; therefore it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. The ordinance is further exempt under CEQA Guidelines sections 15301, 15302, 15303 and 15305 because it simply provides a comprehensive permitting scheme governing minor alterations to existing facilities or small structures. / / / / / / / / / / Not Yet Approved 15 20190403 ay 0160010 SECTION 5. This ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: _____________________________ _______________________________ Deputy City Attorney Director of Planning & Community Environment Attachment C Table of Contents: •Design Options Recommended to Return to the Architectural Review Board for Further Review in a Study Session •Street Furniture Design •Streetlight Pole Integrated Pole Design •Design Options Disfavored by the Architectural Review Board •Streetlight Pole Pedestal Designs •Streetlight Pole Side-Mounted Design •Streetlight Pole Ground-Mounted Equipment Design •Wood Utility Pole Strand-Mount Design •Wood Utility Pole Side-Mounted Design 1 2Source: Ericsson via the IEEE website: http://sites.ieee.org/connected-vehicles/2015/06/04/ericsson-unveils-connected-bus-stop Street Furniture Designs: Note antenna, radio and ancillary equipment would be housed within the envelope of existing or new street furniture, such as a bus shelter. Other options include screening radio and ancillary equipment within benches or trash cans. The ARB recommended that street furniture designs return for further review in a study session. 3Source: Smart Fusion Pole Streetlight Pole Integrated Pole Designs: Note that there are options for both roadway and pedestrian streetlight poles, poles come in decorative styles, and it is possible they could be adapted to match the City’s guidelines. Removable panels provide access to equipment inside the pole. Radio and other ancillary equipment are internal to a streetlight pole with a wider diameter than the City’s existing streetlight standards and conduit and cabling are inside the pole. This example shows antennas inside the pole as well. The ARB recommended that integrated pole designs return for further review in a study session. 4Source: ConcealFab Product Catalog 2018 and 2019 Streetlight Pole Integrated Pole Designss: Note that there are options for both roadway and pedestrian streetlight poles, poles come in decorative styles and it is possible they could be adapted to match the City’s guidelines. Removable panels provide access to equipment inside the pole. Radio and other ancillary equipment are internal to a streetlight pole with a wider diameter than the City’s existing streetlight standards and conduit and cabling are inside the pole. Designs are emerging that accommodate both 4G and 5G technologies (4G equipment is housed inside the pole or in a wider base, while 5G equipment is attached to the exterior of the pole). The ARB recommended that integrated pole designs return for further review in a study session. 5 Source: Crown Castle Cluster 2 Visual Simulations (2018) Source: AT&T Preliminary Architectural Source: Verizon Site Photo of Review Draft Visual Simulations (2017) Node in Cupertino Streetlight Pole Pedestal Designs: Note the pedestal wrap around the base of the streetlight pole in the first two examples below. This was not favored by the ARB or Utilities. The third example is a pedestal design where radio and other ancillary equipment are placed in a pedestal underneath the base of the streetlight pole and cabling and conduit are inside the pole. This was not favored by the ARB. 6Source: Crown Castle Cluster 2 Visual Simulations Streetlight Pole Side-Mounted and Ground-Mounted Equipment Designs: Note equipment storage in faux mailbox close to curbline on a narrow sidewalk, note equipment in side-mounted shroud close to curbline over a narrow sidewalk, et cetera. These designs were not favored by the ARB. 7Source: Ericsson via Ericsson website Source: City and County of Denver (https://www.ericsson.com/en/networks/offerings/small-cells/small-cell-evolution) Figure 2-2 Small Cell Infrastructure Design Guidelines Wood Utility Pole Strand-Mount Design: Note antenna, radio and other ancillary equipment are clamped to the steel cable strand that runs between poles that supports other telephone and cable company cables. The design would use one or two shrouds. Cabling and conduit would be closely attached the cable strand. This design was not favored by the ARB. 8 Source: Vinculums/Verizon Cluster 1 Visual Simulations Wood Utility Pole Side-Mounted Designs: Radio and other ancillary equipment are either unshrouded or housed in shroud mounted to the side of the pole. The ARB did not favor the first five of these example designs for many reasons. Additionally, the ARB did not favor continuing with side-mounted designs that use larger shrouds (see last example to the far right). Consequently, even recently conditionally approved side- mounted designs for wood utility poles with these larger shrouds are recommended to require an application for an exception to the objective wireless administrative standards. Source: AT&T Preliminary Architectural Review Draft Project Plans Source: Crown Castle Cluster 3 Visual Simulations Source: Vinculums/Verizon Cluster 1 Visual Simulations TO: FROM: DATE: CI TY 0 F PALO ALTO HONORABLE CITY COUNCIL ED SHIKADA, CITY MANAGER APRIL 15, 2019 7 SUBJECT: AGENDA ITEM NUMBER 7 -PUBLIC HEARING: Adoption of an Ordinance Amending Section 18.42.110 (Wireless Communication Facilities) of Chapter 18.42 (Standards for Special Uses) of Title 18 (Zoning) of the Palo Alto Municipal Code (PAMC) to Update the Code to Reflect Recently Adopted FCC Regulations. The Planning and Transportation Commission Recommended Approval of the Ordinance With Minor Modifications on March 27, 2019 (6-0 Roohparvar absent) CEQA: This Ordinance is Exempt from Environmental Review Under CEQA Guidelines Sections 15061(b)(3) and 15305 Since publication of the subject report, the Architectural Review Board refined its recommendation and prepared the attached letter for Council consideration. Ed Shikada City Manager 1of1 Honorable City Council c/o City of Palo Alto 250 Hamilton Avenue Palo Alto, CA 94301 RE: STATEMENT FROM THE ARCHITECTURAL REVIEW BOARD ON WIRELESS COMMUNICATION FACILITIES Dear Mayor Filseth, Vice Major Fine and Council Members: April 4, 2019 The Palo Alto Architectural Review Board (ARB) has recently reviewed several applications for 'Small Cell' Wireless Communication Facilities {WCF) under the ARB standards. There has been much debate as to whether any of the proposed WCF projects could be described as "enhancing the living conditions in adjacent residential areas," or "of high aesthetic quality, using high quality, integrated materials and appropriate construction techniques, and incorporating textures, colors, and other details that are compatible with and enhance the surrounding area." The City is now proposing to adopt new review standards. After reviewing a number of WCF applications, the ARB has concluded that: 1. Radio and power equipment should be installed below grade or sufficiently above the ground to be out of the line-of-sight of pedestrians. 2. Antennas concealed by an integrated shroud, of a minimal size to perform their function, and mounted at the top of either an existing streetlight or utility pole, are acceptable design solutions. 3. Radio and power equipment concealed by a simple, well-designed shroud and mounted at the top of either an existing street or utility pole are acceptable design solutions. 4. Radio and power equipment, either exposed or concealed by a shroud, mounted on the side of an existing streetlight or utility pole are not appropriate design solutions. Equipment mounted on horizontal cables and wires is also not appropriate. 5. Radio and power equipment could be located in new, well-designed, appropriately placed, "street furniture" such as benches and planters. The street furniture should be functional and desirable in the locations in which it is placed. As the number of WCF installations increases, small negative visual impacts will be multiplied, resulting in a significant overall reduction in the aesthetic quality of the streetscape. Telecommunications companies and network installers have suggested that the City organize a workshop process to identify, or if necessary create, more acceptable WCF designs. The ARB believes such a process, combined with careful attention to placement of each WCF, could lead to better results, and that ARB expertise would be helpful in this process. Respectfully submitted, \,u~w._ ~XL-- Wynne Furth Architectural Review Board Chair City of Palo Alto COLLEAGUES MEMO April 15, 2019 Page 1 of 2 (ID # 10266) DATE: April 15, 2019 TO: City Council Members FROM: Mayor Filseth, Council Member DuBois Colleagues Memo Regarding the Santa Clara County Cities Association's Position on Housing in Relation to State Legislative Initiatives Goals The State Legislature is currently considering multiple bills which seek to spur housing production; some elements of which override local zoning control and Comprehensive Plans and impose standardized statewide templates. The Cities’ Association of Santa Clara County, of which Palo Alto is a member, has released a consensus Position Paper on housing initiatives. Council should authorize Staff to communicate a position on the Cities’ Association consensus in relation to State initiatives. Background and Discussion The Cities’ Association of Santa Clara County, of which Palo Alto is a member, has released a formal Position Paper on these bills, which outlines Association support for many but not all proposed legislative policies. The Association adopted the Position Paper on a unanimous 13-0 vote. Since some of these bills may have large impacts on Palo Alto’s future evolution, and its residents’ ability to define that evolution, it makes sense that Palo Alto should provide input. The current timeframe represents Palo Alto’s main opportunity to provide that input, including on State Senate Bill SB50 (Wiener), which is scheduled to be heard by the Senate Governance Committee on April 24 (comments due April 17). Recommendation Staff should agendize a timely Council discussion on the Cities’ Association position and its relation to state initiatives. We recommend the City consider the following: •Support the Cities’ Association Position Paper SUBJECT: April 15, 2019 Page 2 of 2 (ID # 10266) • Support legislation consistent with the Position Paper • Oppose legislation not consistent with the Position Paper, until amended to be consistent Resource Impact As a legislative advocacy position, the recommended action is not expected to have a significant impact on resources. Staff will communicate the City’s action as appropriate to state legislative representatives and other agencies. In the longer term, the state legislative actions under consideration could have a significant but indeterminate impact on City resources. Attachments: • Attachment A: CASCC Housing Paper FInal approved 14march 2019 FINAL Cities Association of Santa Clara County: Position Paper on Housing The Cities Association of Santa Clara County (CASCC) is an association of the fifteen cities of the county that works collectively to discuss and find solutions on issues at a regional level. CASCC recognizes the need for increased housing opportunities, especially for people earning below the area median income. We fully endorse local and regional efforts to encourage the production of more housing, preserve and increase subsidized below market rate housing at moderate- and below-income levels, and provide benefits to minimize the impact for current residents in rapidly changing neighborhoods. The CASA Compact is a high-level document with only limited detail. Small and medium sized cities were not well represented in it’s creation yet represent 66% of the Bay Area population. CASCC wants to ensure that their member cities’ voices are heard as the details of legislation are being crafted. CASCC further encourages MTC, ABAG and the State Legislature collaborate with all cities on the ideas contained within the CASA Compact so that we can collectively formulate workable solutions to address the Bay Area’s housing needs. It is the consensus of the CASCC that: We support legislation that will provide voters statewide with the opportunity to apply a 55 percent threshold for revenue generating ballot measures for investments in affordable housing and housing production. We support legislation that will return e-commerce/internet sales tax revenue to the point of sale – not the point of distribution as currently mandated – to provide cities that have a significant residential base with a commensurate fiscal stimulus for new housing. We support Governor Newsom’s investments proposed in the state budget that will benefit California cities including a substantial increase in state funding for affordable and workforce housing and to address the growing homelessness crisis in our state. We support incentives for the production of new accessory dwelling units to streamline the entitlement of those ADU’s. We support removing barriers to planning complete communities, ensuring that adequate resources are available for new schools and parks to serve our growing population. Cities Association of Santa Clara County Housing Paper: Approved March 14, 2019 Page 2 of 2 Cities Association of Santa Clara County | PO BOX 3144 | Los Altos, CA 94024 408.766.9534 | citiesassociation.org We support additional transportation investments to expand the Bay Area transit network that provide connections from job centers to existing housing as well as planned future housing. We support establishing tenant protections as cities deem appropriate for their residents. We support maintaining local control of the entitlement process. We urge the State to recognize that cities control entitlements, while developers build. Cities should therefore primarily be measured by entitlements when calculating RHNA attainment, and not penalized when funding is inadequate to build affordable housing. We support ABAG, an elected body, to serve as the governance structure that administer new affordable housing funds and monitor housing production rather than establishing yet another agency to take on that role. We oppose a one-size-fits-all approach to housing densities and land-use decision- making.  We oppose any diversion of existing revenue sources from cities. Cities in Santa Clara County are actively addressing the housing shortage. • All 15 cities have State-approved plans for new housing growth. • Permits for 30,000 new residential homes have been approved since 2015 which represents over 50% of the state’s housing goal for Santa Clara County of 58,836 new homes by 2023. • Over 6,000 new residential units were approved in Santa Clara County in 2018. • Santa Clara County voters increased local taxes to support $950 million in affordable housing funds. As of 2018, $234 million has been invested for 1,437 new multi-family units and 484 rehabilitated units. • The Cities Association of Santa Clara County is leading the effort to form a 2023-2031 RHNA Sub-Region within the County. About us: The Cities Association of Santa Clara County is an association of the fifteen cities of the county and the elected representatives of more than 1.9 million Bay-Area residents. Since 1990, the city representatives have been gathering to discuss and find consensus and solutions for regional issues. The cities of our association are diverse and include cities of a few thousand people and a city of a million people. City of Palo Alto (ID # 10191) City Council Staff Report Report Type: Informational Report Meeting Date: 4/15/2019 City of Palo Alto Page 1 Summary Title: Proclamation - National Public Safety Telecommunicator's Week Title: Proclamation Honoring National Public Safety Telecommunicator's Week From: City Manager Lead Department: Police Attachments: • Attachment A: Proclamation Honoring National Public Safety Telecommunicator's Week Proclamation NATIONAL PUBLIC SAFETY TELECOMMUNICATOR’S WEEK April 14-20, 2019 WHEREAS, emergencies can occur at any time requiring police, fire or emergency medical services; and WHEREAS, when an emergency occurs the prompt response of law enforcement, firefighters and paramedics is critical to the protection of life and preservation of property; and WHEREAS, the safety of our police officers and firefighters is dependent upon the quality and accuracy of information obtained from citizens who telephone the City of Palo Alto Communications Center; and WHEREAS, public safety dispatchers are the first and most critical contact our citizens have with emergency services; and WHEREAS, public safety dispatchers are the single vital link for our law enforcement and fire personnel by monitoring their activities by radio, providing them information and ensuring their safety; and WHEREAS, public safety dispatchers of the City of Palo Alto Communications Center have contributed substantially to the apprehension of criminals, suppression of fires and treatment of patients; and WHEREAS, each dispatcher has exhibited compassion, understanding and professionalism during the performance of their job in the past year. NOW, THEREFORE, I, Eric Filseth, Mayor of the City Palo Alto, on behalf of the City Council, do hereby proclaim and call upon all citizens of Palo Alto to observe the week of April 14-20, 2019, as "National Public Safety Telecommunicator's Week" and join in honoring the men and women whose diligence and professionalism keep our city and citizens safe. Presented: April 15, 2019 ______________________________ Eric Filseth Mayor