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HomeMy WebLinkAbout2019-02-25 City Council Agenda PacketCity Council 1 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Monday, February 25, 2019 Special Meeting Council Chambers 5:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday 11 days preceding the meeting. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. Public comment may be addressed to the full City Council via email at City.Council@cityofpaloalto.org. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Closed Session 5:00-6:30 PM Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker. 1.CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Michelle Flaherty, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Molly Stump, Terence Howzell, and Kiely Nose) Employee Organization: Service Employees International Union, (SEIU) Local 521 Authority: Government Code Section 54957.6 (a) 2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: Vacant Land, 3350 Birch Street, Palo Alto, CA Assessor’s Parcel No. 132-33-050 Agency Negotiators: Ed Shikada, Kiely Nose, and Sunny Tong Negotiating Parties: Pacific Bell Telephone Co. Under Negotiation: Purchase Price and Terms of Payment REVISED 2 February 25, 2019 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Special Orders of the Day 6:30-6:45 PM 3.Adoption of a Resolution Expressing Gratitude and Appreciation to Robert de Geus for two Decades of Exceptional Public Service to the Palo Alto Community Agenda Changes, Additions and Deletions City Manager Comments 6:45-6:55 PM Oral Communications 6:55-7:10 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 7:10-7:15 PM 4.Approval of Action Minutes for the February 2, 4, and 11, 2019 Council Meetings Consent Calendar 7:15-7:20 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 5.Approval of Amendment Number 1 to Contract Number C16166822 With ARC Document Solutions for Copiers/Printers to Increase the Annual Amount by $41,000 to add Utilities Bill Printing and Other Departments for a new Annual Not-to-Exceed Amount of $408,068 6.Approval of the Second Extension of the Pilot Phase of the Southgate Residential Preferential Parking Program for a Period of Six Months 7.Finance Committee Recommends the City Council Adopt a Resolution Declaring Intention to Reimburse Expenditures Related to the Four Capital Improvement Projects From the Proceeds of the Bonds to be Issued by the City for Wastewater Treatment Fund for a Not-to-Exceed Amount of $85 million 8.Issuance of a Request for Proposals (RFP) for an Evaluation of Organizational and Resource Options for the City Auditor's Office and Refer to the Council Appointed Officers Committee Evaluation of the RFP Results and Development of Recommendations to the Council 9.Appointment of Council Member Alison Cormack to the Board of Directors of the Bay Area Water Supply & Conservation Agency and the Bay Area Regional Water System Financing Authority 10.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 18.18 (Downtown Commercial District) of Title 18 (Zoning) of the Palo Alto Municipal Code (PAMC) to Repeal Section Q&A Q&A 3 February 25, 2019 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 18.18.040 Relating to a Nonresidential Square Footage Cap in the CD Downtown Commercial Zoning District to Implement and Conform to the Updated Comprehensive Plan 2030 (FIRST READING: February 11, 2019 PASSED: 4-3 DuBois, Filseth, Kou no) 11.Adoption of the Urban Forest Master Plan Second Edition 11A. Approval of an Exemption from Competitive Solicitation, Approval of a Contract With Swatt Miers Architects Inc. in an Amount Not-to- Exceed $397,725 for Design Services for the Animal Shelter, and Authorization for the City Manager to Purchase a Modular Building from Vendor Design Space Modular in an Amount Not-to-Exceed $300,000 for the Animal Shelter Renovation, Capital Improvement Program Project, PE-19002 Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 7:20-8:15 PM 12.PUBLIC HEARING/QUASI-JUDICIAL: 285 Hamilton Avenue [18PLN-00006]: Recommendation on Applicant’s Request for a Text Amendment to Title 18 of the Palo Alto Municipal Code to Allow for Minor Increases in Height and Floor Area to Provide Access to Roof-top Decks on Existing Structures in the Commercial Downtown (Community) CD-C Subdistrict, as well as a Conditional Use Permit and Architectural Review for a 2,600 Square Foot Roof-top Deck on the Roof of the Existing Commercial Building at 285 Hamilton Avenue. The Planning and Transportation Commission Reviewed and Recommended Approval (4-2) of the Text Amendment and Conditional Use Permit at a Public Hearing on October 10, 2018. Environmental Assessment: Exempt per Sections 15301 and 15305 of the California Environmental Quality Act (CEQA) Guidelines. Zone District: CD-C(GF)(P) (Continued From November 19, 2018) 8:15-9:15 PM 13.Authorize the City Manager to Explore, Negotiate and Potentially Submit an Offer to Purchase Property at 3350 Birch Street (Assessor’s Parcel No. 132-33-050) State/Federal Legislation Update/Action Council Member Questions, Comments and Announcements Members of the public may not speak to the item(s) Adjournment AMERICANS WITH DISABILITY ACT (ADA) Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. MEMO Q&A 4 February 25, 2019 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings City/School Liaison Committee Meeting February 21, 2019 Policy and Services Committee Meeting February 26, 2019 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Annual Review of the City’s Renewable Procurement Plan, Renewable Portfolio Standard Compliance, and Carbon Neutral Electric Supplies Council Roster Human Relations Commission, Library Advisory Commission, Storm Water Management Oversight Committee, and Utilities Advisory Commission Recruitment Flyer Public Letters to Council Set 1- 01/29-02/6/19 Part 1 Set 2- 01/29-02/6/19 Part 2 Set 3- 02/06-02/13/19 City of Palo Alto (ID # 10096) City Council Staff Report Report Type: Special Orders of the Day Meeting Date: 2/25/2019 City of Palo Alto Page 1 Summary Title: Adoption of a Resolution for Robert De Geus Title: Adoption of a Resolution of the City Council Expressing Gratitude and Appreciation to Robert De Geus for Two Decades of Exceptional Public Service to the Palo Alto Community From: City Manager Lead Department: City Manager Attachments: • Robert de Geus Resolution Resolution RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO EXPRESSING APPRECIATION FOR OUTSTANDING PUBLIC SERVICE TO THE PALO ALTO COMMUNITY BY ROBERT DE GEUS WHEREAS, after two decades of service in the City of Palo Alto, Deputy City Manager Robert de Geus is leaving to become a City Manager in another community; and WHEREAS, de Geus began his career in Palo Alto as a Recreation Services Coordinator in 2000, and quickly worked his way up to a Supervisor of Recreation Services, Superintendent of Recreation Services, Recreation and Youth Division Manager, Recreation and Golf Division Manager, Assistant Director of the Community Services Department, and then was appointed in 2015 as Director of the Community Services Department where he oversaw the City’s highly valued system of parks, open space, recreation, arts, sciences, and human services; and WHEREAS, within the Community Services Department, de Geus successfully implemented the City’s first online payment system for class and camp registration and payment; he also initiated an operational analysis of the City’s golf course which examined the state of golf in the Bay Area and recommended operational models and actions to ensure sustainability for the City’s golf operations and paved the way for the golf course renovation; and WHEREAS, de Geus moved up once more from Director of Community Services to a Deputy City Manager in 2017; as a Deputy, he led the City’s various community engagement efforts, and assisted with high profile infrastructure projects, including finishing the $12 million renovation of the Palo Alto Municipal Golf Course, and getting the necessary approvals to begin construction of the $25 million renovation of the Palo Alto Junior Museum and Zoo; he negotiated large contracts for the Palo Alto Animal Shelter to a nonprofit organization and the new management agreement at the renovated Golf Course; and WHEREAS, de Geus participated in hundreds of community meetings and forums in Palo Alto, and worked closely with the community to develop Project Safety Net as a partnership between the community, the City, and the Palo Alto School Unified School District (PAUSD) as an effort to increase youth well-being and community safety; he also worked directly with the City Council and PAUSD School Board as the staff liaison for the City-School Liaison Committee and the City Council’s Policy and Services Committee; and WHEREAS, with staff changes, de Geus stepped up to lead the City’s transportation services and manage staff in the Office of Transportation; through this, he led mobility and connectivity initiatives, and the City’s effort to redesign four at-grade rail crossings, one of the largest infrastructure connectivity projects in Palo Alto’s history; and WHEREAS, de Geus is recognized by his peers and City staff as a dependable, professional, and genuine leader who looks at the big picture and works collaboratively to find understandable and broadly-accepted solutions to complex problems; and WHEREAS, de Geus is recognized by the Palo Alto community as an approachable, open, and thoughtful problem solver with a positive attitude and warm demeanor; and NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Palo Alto hereby gratefully records and extends its sincere appreciation to Robert de Geus for his long, dedicated, and exceptional service to the Palo Alto community and thanks him for his many contributions to improving the quality of life of Palo Alto residents. INTRODUCED AND PASSED: February 25, 2019 ATTEST: APPROVED: ___________________ _________________ City Clerk Mayor APPROVED AS TO FORM: ___________________ _________________ City Manager City Attorney CITY OF PALO ALTO OFFICE OF THE CITY CLERK February 25, 2019 The Honorable City Council Attention: Finance Committee Palo Alto, California Approval of Action Minutes for the February 2, 4, and 11, 2019 Council Meetings Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS: • Attachment A: 02-02-19 DRAFT Action Minutes (DOCX) • Attachment B: 02-04-19 DRAFT Action Minutes (DOCX) • Attachment C: 02-11-19 DRAFT Action Minutes (DOCX) Department Head: Beth Minor, City Clerk Page 2 CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 1 Special Meeting February 2, 2019 The City Council of the City of Palo Alto met on this date in the Community Meeting Room at 9:05 A.M. Present: Cormack, Filseth, Fine, Kniss, Kou, Tanaka Absent: DuBois Mayor’s Welcome, Overview of the Day, and Retreat Orientation 1. Fiscal Year (FY) 2018 National Citizen Survey™. NO ACTION TAKEN Council took a break at 10:10 A.M. to 10:26 A.M 2. Discussion of 2018 Council Priorities (Transportation, Housing, Budget and Finance, and Grade Separation) and Selection of 2019 Council Priorities and Discussion and Definition of the 2019 Priorities With Greater Specificity e.g. Sub-bullets, Outcomes, Milestones, Key Performance Indicators. MOTION: Council Member Kniss moved, seconded by Council Member Cormack to approve the following as 2019 Council Priorities: 1. Climate/Sustainability and Climate Action Plan; 2. Grade Separations; 3. Transportation and Traffic; and 4. Fiscal Sustainability. MOTION PASSED: 6-0 DuBois absent Council took a break at 12:30 P.M. to 12:48 P.M. 3. Discussion of Council Procedures and Protocols as They Pertain to Meeting Management and Participation in Local and Regional Boards Including Council Member Responsibilities. NO ACTION TAKEN Wrap-up and Next Steps Adjournment: The meeting was adjourned at 2:13 P.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 9 Special Meeting February 4, 2019 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:08 P.M. Present: Cormack, DuBois, Filseth, Fine; Kniss arrived at 6:10 P.M., Kou, Tanaka Participating remotely: DuBois participating from 4-1 Kamikotoen 3-chome Nishinomiya, Hyogo, 662-1813, Japan Absent: Study Session 1. Study Session With the City's State Lobbyist Related to the 2019 Legislative Session. At this time Council heard the Consent Calendar. Consent Calendar MOTION: Vice Mayor Fine moved, seconded by Mayor Filseth to approve Agenda Item Numbers 3-5. 3. Approval of Amendment Number 2 to Contract Number S16163051 With Grassroots Ecology to Increase the Contract by $13,440 for a Total Amount Not-to-Exceed $26,400, to Increase Services and Extend the Term for San Francisquito Creek Pump Station Riparian Mitigation Maintenance and Monitoring. 4. Review of the Fiscal Year (FY) 2019 Mid-year Budget Status and Approval of Budget Amendments in Various Funds. 5. 3703-3709 El Camino Real [18PLN-00136]: Ordinance 5458 Entitled, “Ordinance of the Council of the City of Palo Alto to Apply the Affordable Housing (AH) Combining District to the Subject Site. Environmental Assessment: Exempt From the Provisions of the California Environmental Equality Act (CEQA) per Guideline Section 15194 (Affordable Housing). Zoning District: CN (Neighborhood Commercial) (FIRST READING: January 14, 2019 PASSED 6-0 Kniss absent).” DRAFT ACTION MINUTES Page 2 of 9 City Council Meeting Draft Action Minutes: 2/4/2019 MOTION PASSED: 7-0 At this time Council heard Minutes Approval. Minutes Approval 2. Approval of Action Minutes for the January 22, 2019 Council Meeting. MOTION: Mayor Filseth moved, seconded by Vice Mayor Fine to approve the Action Minutes for the January 22, 2019 Council Meeting. MOTION PASSED: 7-0 Council Member Tanaka left the meeting at 6:30 P.M. Action Items 6. Provide Direction to Staff on a Letter to the Santa Clara County Planning Department Regarding Requested Terms for Inclusion in a Possible Development Agreement Between the County and Stanford University Related to the General Use Permit Application. MOTION: Mayor Filseth moved, seconded by Council Member Kniss to direct Staff to prepare a letter, signed by the Mayor, to the County Board of Supervisors that reflects Council’s direction regarding Stanford University’s General Use Permit Application, addressing the following topics: A. Downtown Area Plan, including the Transit Center; B. Fair-Share Implementation of Area Plan; C. Fair-Share Grade Separation at Charleston; D. Contribution to the City’s Affordable Housing Fund; E. Long Term Preservation of the Foothills; and F. Upstream Flood Water Detention. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “issues of Residential Preferential Parking (RPP) districts, existing grade separated rail crossings, and potentially expanding the no-net new trips project.” (New Part G) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “mitigation of housing DRAFT ACTION MINUTES Page 3 of 9 City Council Meeting Draft Action Minutes: 2/4/2019 development impacts within the Academic Growth Boundary (AGB) and roadway impacts.” (New Part H) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “continue the requirement that Santa Clara County affordable housing funds be used within six miles of the AGB.” (New Part I) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “contribute to the on-going maintenance of the College Terrace Library and four parks located in the College Terrace neighborhood.” (New Part J) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “request the opportunity to replace the City’s shuttle service with enhanced Marguerite shuttle service.” (New Part K) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “request an easement to connect Bol Park Path via Hanover Street between California Avenue and Page Mill Road and a $250,000 contribution towards signal modification and other physical improvements for the pathway.” (New Part L) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Part G, “and two existing train stations” after “existing grade separated rail crossings.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “consider funding for the City’s Bike and Pedestrian Transportation Plan and crossing guards for areas directly impacted by Stanford University traffic and used frequently by Stanford Affiliates and their families.” (New Part M) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Part M, “including exploring pathway options connecting Stanford Research Park to Bol Park and a pathway behind Creekside Inn along Chimalus Drive” after “Transportation Plan.” AMENDMENT: Council Member Kou moved, seconded by Council Member XX to add to the Motion, “request the Santa Clara County Historic Board review historic buildings on the campus to see if they have historic value.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND DRAFT ACTION MINUTES Page 4 of 9 City Council Meeting Draft Action Minutes: 2/4/2019 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “ensure the Tri-Party protocol (City of Palo Alto, Santa Clara County, and Leland Stanford Junior University) is updated.” (New Part N) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “contribute to the on-going maintenance of Peers Park.” (New Part O) AMENDMENT: Council Member DuBois moved, seconded by Council Member Kou to add to the Motion, “return to Council with an Action Item to review a draft letter including mitigations for all impacts.” AMENDMENT WITHDRAWN BY THE MAKER INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “support Palo Alto Unified School District’s (PAUSD) concerns regarding full mitigations for all generated impacts.” (New Part P) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “expanding the list of impacted intersections.” (New Part Q) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion Part C, “Separation at Charleston” with “Separations.” MOTION AS AMENDED RESTATED: Mayor Filseth moved, seconded by Council Member Kniss to direct Staff to prepare a letter, signed by the Mayor, to the County Board of Supervisors that reflects Council’s direction regarding Stanford University’s General Use Permit Application, addressing the following topics: A. Downtown Area Plan, including the Transit Center; B. Fair-Share Implementation of Area Plan; C. Fair-Share Grade Separations; D. Contribution to the City’s Affordable Housing Fund; E. Long Term Preservation of the Foothills; F. Upstream Flood Water Detention; DRAFT ACTION MINUTES Page 5 of 9 City Council Meeting Draft Action Minutes: 2/4/2019 G. Issues of Residential Preferential Parking (RPP) districts, existing grade separated rail crossings and two existing train stations, and potentially expanding the no-net new trips project; H. Mitigation of housing development impacts within the Academic Growth Boundary (AGB) and roadway impacts; I. Continue the requirement that Santa Clara County affordable housing funds be used within six miles of the AGB; J. Contribute to the on-going maintenance of the College Terrace Library and four parks located in the College Terrace neighborhood; K. Request the opportunity to replace the City’s shuttle service with enhanced Marguerite shuttle service; L. Request an easement to connect Bol Park Path via Hanover Street between California Avenue and Page Mill Road and a $250,000 contribution towards signal modification and other physical improvements for the pathway; M. Consider funding for the City’s Bike and Pedestrian Transportation Plan including exploring pathway options connecting Stanford Research Park to Bol Park and a pathway behind Creekside Inn along Chimalus Drive and crossing guards for areas directly impacted by Stanford University traffic and used frequently by Stanford Affiliates and their families; N. Ensure the Tri-Party protocol (City of Palo Alto, Santa Clara County, and Leland Stanford Junior University) is updated; O. Contribute to the on-going maintenance of Peers Park; P. Support Palo Alto Unified School District’s (PAUSD) concerns regarding full mitigations for all generated impacts; and Q. Expanding the list of impacted intersections. MOTION AS AMENDED PASSED: 6-0 Tanaka absent MOTION: Council Member DuBois moved, seconded by Council Member Kou to direct Staff to return to Council with an Action item to review a draft of letter that includes a list of all impacts of the General Use Permit on Palo Alto and City Services, incorporating feedback from Council with the goal of fully mitigating all impacts.” DRAFT ACTION MINUTES Page 6 of 9 City Council Meeting Draft Action Minutes: 2/4/2019 MOTION FAILED: 3-3 DuBois, Kniss, Kou yes, Tanaka absent Council took a break from 8:12 P.M. to 8:22 P.M. Council Member Tanaka returned to the meeting at 8:22 P.M. 7. PUBLIC HEARING / QUASI-JUDICIAL: Consideration of Appeals of the Planning and Community Environment Director’s Decisions on Seven Crown Castle Tier 3 Wireless Communication Facilities (WCF) Small Cell Nodes (Cluster 2, University South, File 17PLN-00433) to Conditionally Approve Five Nodes and Deny two Nodes; Appealed by Crown Castle and United Neighbors. The Seven Appealed Tier 3 WCF Permits are in the Public Right of Way Utilizing six Replacement Streetlights and one new Pole Adjacent to the Public Facilities Zone: City Hall Police Station, 275 Forest; Commercial Downtown CD-C (P) Zone: 345 Forest; Residential Transition (SOFA) RT-35 Zone: 248 Homer, 190 Channing; and the DHS (SOFA) Zone: 385 Homer, 905 Waverley (Formerly 400 Channing), 845 Ramona. Environmental Assessment: Exempt Under California Environmental Equality Act (CEQA) Guidelines Section 15303 and Public Resources Code 21080. Public Hearing opened at 8:40 P.M. Public Hearing closed at 9:27 P.M. MOTION: Council Member Kniss moved, seconded by Mayor Filseth to uphold the January 4, 2019 decisions made by the Director of Planning and Community Environment, by approving a Record of Land Use Action for: A. Conditional approval of five Wireless Communication Facilities (WCF) nodes on these replacement streetlights: i. Node 25, CPAU Streetlight # 23 (near 275 Forest Avenue); ii. Node 27, CPAU Streetlight # 82 (near 248 Homer Avenue); iii. Node 29, CPAU Streetlight # 76 (near 385 Homer Avenue); iv. Node 30, CPAU Streetlight # 86 (near 845 Ramona Street); v. Node 31, CPAU Streetlight # 16 (near 190 Channing Avenue); B. Denial of two WCF nodes on: i. One replacement streetlight, Node 26, CPAU Streetlight # 32 (near 345 Forest Avenue); and DRAFT ACTION MINUTES Page 7 of 9 City Council Meeting Draft Action Minutes: 2/4/2019 ii. One new pole structure, Node 28 (near 905 Waverley Street (also known as 400 Channing Avenue)). SUBSTITUTE MOTION: Council Member Kou moved, seconded by Council Member XX to: A. Deny the record of Land Use Action; B. Enact a moratorium on approval of installation of Wireless Communication Facilities (WCF) until lawsuits and legislation (H.R. 530 Eshoo) are finalized; and C. Join the cities of Burlingame, San Bruno, San Francisco, and San Jose in their lawsuit against the recent Federal Communications Commission (FCC) Order. SUBSTITUTE MOTION FAILED DUE TO THE LACK OF A SECOND AMENDMENT: Council Member Kou moved, seconded by Council Member DuBois to add to the Motion, “add a Condition of Approval, ‘if litigation against the FCC Order succeeds, or Congresswoman Anna Eshoo’s legislation passes, all above ground approved Nodes would be located below ground.’” INCORPORATED INTO THE AMENDMENT WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Amendment, “but not permitted” after “ground approved” and “in alignment with the City’s existing agreements, to the extent feasible.” AMENDMENT AS AMENDED RESTATED: Council Member Kou moved, seconded by Council Member DuBois to add to the Motion, “add a Condition of Approval, that nodes would be located below ground, if litigation against the FCC Order succeeds, or Congresswoman Anna Eshoo’s legislation passes, and nodes are not yet permitted; or upon replacement or reconstruction to the extent allowed by the City’s existing agreements and to the extent feasible.’” AMENDMENT AS AMENDED PASSED: 4-3 Cormack, Fine, Kniss no MOTION AS AMENDED RESTATED: Council Member Kniss moved, seconded by Mayor Filseth to uphold the January 4, 2019 decisions made by the Director of Planning and Community Environment, by approving a Record of Land Use Action for: A. Conditional approval of five Wireless Communication Facilities (WCF) nodes on these replacement streetlights: DRAFT ACTION MINUTES Page 8 of 9 City Council Meeting Draft Action Minutes: 2/4/2019 i. Node 25, CPAU Streetlight # 23 (near 275 Forest Avenue); ii. Node 27, CPAU Streetlight # 82 (near 248 Homer Avenue); iii. Node 29, CPAU Streetlight # 76 (near 385 Homer Avenue); iv. Node 30, CPAU Streetlight # 86 (near 845 Ramona Street); v. Node 31, CPAU Streetlight # 16 (near 190 Channing Avenue); B. Denial of two WCF nodes on: i. One replacement streetlight, Node 26, CPAU Streetlight # 32 (near 345 Forest Avenue); ii. One new pole structure, Node 28 (near 905 Waverley Street (also known as 400 Channing Avenue)); and C. Add a Condition, that nodes would be located below ground, if litigation against the FCC Order succeeds, or Congresswoman Anna Eshoo’s legislation passes, and nodes are not yet permitted; or upon replacement or reconstruction to the extent allowed by the City’s existing agreements and to the extent feasible. SUBSTITUTE MOTION: Council Member DuBois moved, seconded by Council Member Kou to request to extend tolling on the Shot Clock to explore locating Nodes 25, 27, and 29 on City Hall, with approval of Nodes 30 and 31, and denials of Nodes 26 and 28. SUBSTITUTE MOTION WITHDRAWN BY THE MAKER MOTION AS AMENDED PASSED: 4-3 DuBois, Kou, Tanaka no Council Member DuBois left the meeting at 10:45 P.M. 8. Resolution 9817 Entitled, “Resolution of the Council of the City of Palo Alto Scheduling the City Council Summer Break and Winter Closure for 2019.” MOTION: Council Member Kniss moved, seconded by Council Member Cormack to adopt a Resolution scheduling the City Council 2019 Summer Break from Tuesday, June 25, 2019 to Sunday, August 4, 2019, and Winter Closure from Tuesday, December 17, 2019 to Sunday, January 5, 2020. MOTION PASSED: 6-0 DuBois absent DRAFT ACTION MINUTES Page 9 of 9 City Council Meeting Draft Action Minutes: 2/4/2019 State/Federal Legislation Update/Action None. Adjournment: The meeting was adjourned at 10:48 P.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 6 Special Meeting February 11, 2019 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:08 P.M. Present: Cormack, DuBois, Filseth, Fine, Kniss, Kou, Tanaka Absent: Special Orders of the Day 1. Fire Safety Month Poster Award Recognition to Palo Alto Unified School District Students for Excellence in Art Creativity and Messaging. 2. Celebrating the City’s Achievement in Dramatically Improving Palo Alto Street Conditions. Study Session 3. Study Session Regarding the Cubberley Master Plan. Agenda Changes, Additions and Deletions Council will hear City Manager Comments after the Consent Calendar. Minutes Approval 4. Approval of Action Minutes for the January 28, 2019 Council Meeting. MOTION: Vice Mayor Fine moved, seconded by Council Member DuBois to approve the Action Minutes for the January 28, 2019 Council Meeting. MOTION PASSED: 7-0 Consent Calendar Council Member Kniss registered a no vote on Agenda Item Number 5- Appointment of the 2019 Emergency Standby Council. MOTION: Vice Mayor Fine moved, seconded by Council Member Kniss to approve Agenda Item Numbers 5-8. 5. Appointment of the 2019 Emergency Standby Council. DRAFT ACTION MINUTES Page 2 of 6 City Council Meeting Draft Action Minutes: 02/08/2019 6. Authorize the City Manager to Execute Agreements for Additional Severance Payment to Employees Impacted by Service Delivery Changes at the Palo Alto Animal Shelter. 7. Adoption of an Amended Salary Schedule for the 2016-2019 Management and Professional Employees Compensation Plan to Increase the Salary Range to $136,593-$204,880 for the Chief Transportation Official Position. 8. Approval of the Appointment of Jonathan Lait as the Planning and Community Environment Director and Approval of an Employment Agreement. MOTION FOR AGENDA ITEM NUMBER 5 PASSED: 5-2 Kniss, Tanaka no MOTION FOR AGENDA ITEM NUMBERS 6-8 PASSED: 6-1 Tanaka no Action Items 9. PUBLIC HEARING / QUASI-JUDICIAL, 375 Hamilton Avenue, Downtown Garage [17PLN-00360]: (1) Resolution 9818 Entitled, “Resolution of the Council of the City of Palo Alto Certifying the Final Environmental Impact Report, Adopting Findings, and a Mitigation Monitoring and Reporting Program Pursuant to the California Environmental Quality Act (CEQA) for the Project;” (2) Approval of a Record of Land Use Action Approving Architectural Review Application [File 17PLN-00360] for a new Five-story, Nearly 50-foot Tall Parking Structure With Height Exceptions for Elevator and Photovoltaic Structures, With one Below Grade Parking Level Providing 324 Public Parking Spaces and Retail Space on the City's Surface Parking lot Zoned Public Facilities; and (3) Approval of Contract Amendment Number 1 to Contract Number C17166279 With Watry Design, Inc. in the Amount of $352,977 and Authorization for the City Manager or his Designee to Execute the Contract. Public Hearing opened at 7:29 P.M. Public Hearing closed at 7:51 P.M. MOTION: Council Member DuBois moved, seconded by Council Member XX to: A. Adopt a Resolution certifying the Downtown Garage Project Final Environmental Impact Report (EIR) and making required findings under the California Environmental Quality Act (CEQA), including DRAFT ACTION MINUTES Page 3 of 6 City Council Meeting Draft Action Minutes: 02/08/2019 findings related to environmental impacts, mitigation measures and alternatives, and adopting a Mitigation Monitoring and Reporting Program (MMRP); B. Approve a Record of Land Use Action approving Architectural Review Application [File 17PLN-00360] for a new five-level parking structure, with one below-grade parking level, providing 324 public parking spaces and 2,026 square feet of ground floor retail space on the City's surface parking lot zoned Public Facilities, as recommended by the Architectural Review Board (ARB); and C. Approve and authorize the City Manager or his designee to execute Amendment Number. 1 to Contract C17166279 with Watry Design, Inc. for basic design services including $352,977 and $35,298 for additional services for the New Downtown Parking Garage capital project (PE15007). This amendment results in a revised total contract amount of $2,287,866. MOTION FAILED DUE TO THE LACK OF A SECOND MOTION: Vice Mayor Fine moved, seconded by Council Member Kniss to: A. Adopt a Resolution certifying the Downtown Garage Project Final Environmental Impact Report (EIR) and making required findings under the California Environmental Quality Act (CEQA), including findings related to environmental impacts, mitigation measures and alternatives, and adopting a Mitigation Monitoring and Reporting Program (MMRP); B. Approve a Record of Land Use Action approving Architectural Review Application [File 17PLN-00360] for a new five-level parking structure, with one below-grade parking level, providing 324 public parking spaces and 2,026 square feet of ground floor retail space on the City's surface parking lot zoned Public Facilities, as recommended by the Architectural Review Board (ARB), for a three year period; and C. Direct Staff to return to the Policy and Services Committee with a parking management strategy and options to address Downtown parking needs. AMENDMENT: Council Member DuBois moved, seconded by Council Member XX to add to the Motion Part C, “returning to Council before Summer Break with a proposal on the design contract.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND DRAFT ACTION MINUTES Page 4 of 6 City Council Meeting Draft Action Minutes: 02/08/2019 AMENDMENT: Council Member DuBois moved, seconded by Council Member Tanaka to add to the Motion Part C, “returning to Council prior to the Council Summer Break.” AMENDMENT FAILED: 3-4 DuBois, Kou, Tanaka yes MOTION PASSED: 7-0 Council took a break from 8:52 P.M. to 9:05 P.M. 10. PUBLIC HEARING: Adoption of an Ordinance Amending Chapter 18.18 (Downtown Commercial District) of Title 18 (Zoning) of the Palo Alto Municipal Code (PAMC) to Repeal Section 18.18.040 Regarding a Non-residential Square Footage Cap in the (CD) Downtown Commercial Zoning District to Implement and Conform to the Updated Comprehensive Plan; and Section 18.18.040 Implemented Policy L-8 of the Prior 1998 Comprehensive Plan, Which was Removed as Part of the Adoption of the Comprehensive Plan Update. California Environmental Quality Act (CEQA): This Ordinance is Within the Scope of the Comprehensive Plan Environmental Impact Report (EIR) Certified and Adopted on November 13, 2017 by Council Resolution Number 9720 (Continued From December 3, 2018). Public Hearing opened at 9:15 P.M. Public Hearing closed at 9:56 P.M. MOTION: Council Member Kniss moved, seconded by Vice Mayor Fine to: A. Find the Ordinance within the scope of the Comprehensive Plan Environmental Impact Report (EIR) certified and adopted on November 13, 2017 by Council Resolution Number 9720; and B. Adopt an Ordinance implementing City Council direction from January 30, 2017 to repeal Palo Alto Municipal Code (PAMC) Section 18.18.040 regarding a non-residential floor area restriction in the CD Downtown Commercial Zoning District. SUBSTITUTE MOTION: Council Member Kou moved, seconded by Council Member XX to retain the Downtown Cap and the moratorium and during the moratorium, direct Staff to return with an update to Phase I and complete the Phase II study. SUBSTITUTE MOTION FAILED DUE TO THE LACK OF A SECOND DRAFT ACTION MINUTES Page 5 of 6 City Council Meeting Draft Action Minutes: 02/08/2019 SUBSTITUTE MOTION: Mayor Filseth moved, seconded by Council Member DuBois to: A. Find the Ordinance within the scope of the Comprehensive Plan Environmental Impact Report (EIR) certified and adopted on November 13, 2017 by Council Resolution No. 9720; B. Retain the restriction on nonresidential floor area in the CD Downtown Commercial Zoning District, found in PAMC Section 18.18.040, but exempt net new retail uses, and modify Section 18.18.040 to retain all other sections in Chapter 18.18 once the 350,000 square foot nonresidential cap is reached; and C. Direct Staff to complete the Phase II policy analysis and return to Council for discussion and potential further direction. SUBSTITUTE MOTION FAILED: 3-4 DuBois, Filseth, Kou yes INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “direct Staff to return with a Phase II study on net new office floor area, including square footage per office staff.” (New Part C) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Part C, “and draft policy recommendations to encourage housing production Downtown including possible restrictions to office space Downtown if needed.” MOTION AS AMENDED RESTATED: Council Member Kniss moved, seconded by Vice Mayor Fine to: A. Find the Ordinance within the scope of the Comprehensive Plan Environmental Impact Report (EIR) certified and adopted on November 13, 2017 by Council Resolution No. 9720; B. Adopt an Ordinance implementing City Council direction from January 30, 2017 to repeal Palo Alto Municipal Code (PAMC) Section 18.18.040 regarding a non-residential floor area restriction in the CD Downtown Commercial Zoning District; and C. Direct Staff to return with a Phase II study on net new office floor area, including square footage per office staff and draft policy recommendations to encourage housing production Downtown including possible restrictions to office space Downtown if needed. DRAFT ACTION MINUTES Page 6 of 6 City Council Meeting Draft Action Minutes: 02/08/2019 MOTION AS AMENDED PASSED: 4-3 DuBois, Filseth, Kou no State/Federal Legislation Update/Action None. Adjournment: The meeting was adjourned at 10:47 P.M. City of Palo Alto (ID # 9638) City Council Staff Report Report Type: Consent Calendar Meeting Date: 2/25/2019 City of Palo Alto Page 1 Summary Title: Approval of Amendment Number 1 with ARC for New Replacement Copier Machines for Utilities Bill Print Title: Approval of Amendment Number 1 to Contract Number C16166822 With ARC Document Solutions for Copiers/Printers to Increase the Annual Amount by $41,000 to add Utilities Bill Printing and Other Departments for a new Annual Not-to-Exceed Amount of $408,068 From: City Manager Lead Department: Administrative Services Recommendation Staff recommends that Council approve and authorize the City Manager or his designee to execute Contract Amendment No. 1 to Contract No. C16166822 with ARC Document Solutions (ARC) for managed print services to increase annual compensation by $41,000 for an annual total not to exceed amount of $408,068 to reflect newly added utilities bill print machines and machines in other departments (Attachment A). Background The City of Palo Alto uses multifunctional copier, printer, fax and scanner machines and related maintenance services citywide provided by ARC as part of a five-year contract established in 2016 (CMR ID #7046), with a not to exceed value of $1.7 million over the five year term. This contract was entered into in place of the expired Toshiba copier lease agreement. The new ARC contract implemented new multifunctional machines under a managed print services model providing standard copy and scanning functions and link via the cloud to the ARC document storage platform. The new machines replaced the City’s prior fleet of standard office copiers. Staff evaluated solution options from several vendors offered through cooperative pricing arrangements and determined that ARC offered the best combination of price and features. Offerings from ARC, Cannon, EIS-Xerox, Toshiba, Ricoh, Sharp and CTKonica, KBA- Kyocera and Ricoh were reviewed during this process. Discussion The City of Palo Alto prints its own utility bills for all utility customers, approximately 350,000 paper bills annually. The City previously used stand alone laser printers for this function. Those units were aging and needed to be replaced. Under the 2016 ARC contract, ARC was able to test City of Palo Alto Page 2 and deploy new bill printing machines and include them in the citywide contract. This allows the City to consolidate printing activities to a single contract instead of maintaining stand along printers including specific toner supply for those units. In addition to the new ARC units brought on for utility bill printing, ARC machines were also added in six department locations throughout the City that previously had an aging standalone network printer. Departments that have added units include: Administrative Services, Development Services, Police and Public Works. Where the City can replace network printers with ARC units, the City benefits from reducing reliance on separate firms to service the network printers. All ARC units are serviced regularly by ARC, including replacing toner cartridges and stocking with paper; these costs are rolled into the per-click charge model operating by ARC. It is expected that the City’s overall cost will reduce in the future as the City continues its conversion from paper-based processes to paperless. The Utilities Department has an initiative to reduce the number of paper bills with a new customer engagement portal scheduled to go live by end of fiscal year 2019. Resource Impact Assuming current print rates, the cost for including the new Utilities bill print and other department machines is an additional $41,000 per year, bringing the not to exceed contract authority to $408,068 annually over the five year contract term. This increase in annual cost is evenly split between the additional machines for utility bill printing and the various new machines installed across departments. The actual costs will vary depending on printing quantity, collor versus black and white, utility bill content and inserts. As all of these machines represent existing printing services, delivered by way of a different business model and contract, it is anticipated that new costs to the City will be marginally higher than current costs due to the managed services component of the ARC contract which includes supply management such as paper and toner. Higher costs will be partially offset by reduced maintenance expense for the replaced aging network printers and reduced costs for toner and paper for those network printers. Streamlined management of citywide printing activities and supply managmenet will allow staff to be more efficient as well. For example FY 2018, IT saw maintenance cost savings of $6,000. It is expected that with rules-based printing and monitoring offered with the MPS software, overall citywide printing costs will decrease in the out years of the contract; implementation of this is currently pending software testing and validation. Amendments to budgeted levels through the allocation of print and copier charges as part of the FY 2019 Mid-Year Budget review were brought forward to align funding sources with this new centralized contract approach for these activities, including the reallocation from the previous utility bill printing activity to this ARC contract. Environmental Review These services do not constitute a project for the purposes of the California Environmental Quality Act. City of Palo Alto Page 3 Attachments: • Attachment A: ARC Contract Amendment Page 1 of 3 AMENDMENT NO. 1 TO CONTRACT NO. C16166822 BETWEEN THE CITY OF PALO ALTO AND ARC DOCUMENT SOLUTIONS This Amendment No. 1 (this “Amendment”) to Contract No. C16166822 (“Contract” as defined below) is entered into December 10, 2018, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and ARC DOCUMENT SOLUTIONS, a Texas Limited Liability Company, doing business at 2430 Mariner Square Loop, Ste. A, Alameda, Ca 94501, Telephone Number: (415) 495‐2542 (“CONSULTANT”). R E C I T A L S A. The Contract was entered into between the parties for the provision of Copier Equipment, Software, and Services. B. City intends to increase the not to exceed compensation from $367,068.00 by $41,000.00 to $408,068.00 to cover higher-than-anticipated use of services as specified in Exhibit “A”, “Scope of Services”, of the Contract during certain months during the term. C. The parties wish to amend the Contract accordingly. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a.Contract. The term “Contract” shall mean contract no. C16166822 between CONSULTANT and CITY, dated December 1, 2017. b.Other Terms. Terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 5, “COMPENSATION FOR ORIGINAL TERM” of the Contract is hereby deleted and replaced in the entirety to read as follows: “5. COMPENSATION FOR ORIGINAL TERM. CITY shall pay and CONSULTANT agrees to accept as not‐to‐exceed compensation for the full performance of the Services and reimbursable expenses, if any: DocuSign Envelope ID: A5435F06-12D7-4F59-A788-FFAD2C6CD9D8 Page 2 of 3 A sum calculated in accordance with the fee schedule set forth at Exhibit C, not to exceed a total maximum compensation amount of Four Hundred Eight Thousand Sixty Eight dollars ($408,068.00). CONSULTANT agrees that it can perform the Services for an amount not to exceed the total maximum compensation set forth above. Any hours worked or services performed by CONSULTANT for which payment would result in a total exceeding the maximum amount of compensation set forth above for performance of the Services shall be at no cost to CITY.” SECTION 3. Legal Effect. Except as herein modified, all other provisions of the Contract, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are hereby fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) DocuSign Envelope ID: A5435F06-12D7-4F59-A788-FFAD2C6CD9D8 Page 3 of 3 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Amendment on the date first above written. CITY OF PALO ALTO APPROVED AS TO FORM ARC DOCUMENT SOLUTIONS DocuSign Envelope ID: A5435F06-12D7-4F59-A788-FFAD2C6CD9D8 Rick Ferry Director of Opertions Tyler Kuruneru VP MPS Operations City of Palo Alto (ID # 10010) City Council Staff Report Report Type: Consent Calendar Meeting Date: 2/25/2019 City of Palo Alto Page 1 Council Priority: Transportation and Traffic Summary Title: Continue Southgate RPP Pilot Program Title: Approval of the Second Extension of the Pilot Phase of the Southgate Residential Preferential Parking Program for a Period of Six Months From: City Manager Lead Department: Planning and Community Environment Recommendation Staff recommends that the City Council continue the pilot phase of the Southgate Residential Preferential Parking (RPP) Program for six months. Executive Summary The residential preferential parking (RPP) program in the Southgate neighborhood is approaching the end of its “pilot” phase and it has largely met expectations: limiting commercial parking on residential streets by requiring permits for any person desiring to park for longer than two hours during business hours. While there have been minor issues, including high on-street occupancies (“bunching”) on streets in close proximity to El Camino Real, and complaints from businesses (primarily medical office uses) who have not been able to secure the number of employee parking permits they would like, the pilot has been largely successful. Staff recommends extending the Southgate RPP pilot for six months to further evaluate the program and return to Council in Fall of 2019 with any recommended modifications. Background The City Council established the Southgate RPP Program as a one-year pilot program by adoption of Resolution No. 9688 in June 2017. Permit sales for the Southgate RPP Program pilot began in October, soft enforcement (warnings with no citations) began in November, and full enforcement rolled-out in December 2017. City of Palo Alto Page 2 With only two commercial properties within the Southgate neighborhood, only ten Six-month Employee Parking Permits were made available. Despite there being only two commercial properties in the Southgate neighborhood, there are seven businesses registered at these two addresses and some employees and some businesses were unable to secure the number of employee parking permits desired. Early in the program’s implementation, some of these business owners requested that the City make available more Six-month Employee Parking Permits because the limited supply had quickly sold out and they were unable to secure permits for their employees. In response, Staff recommended the addition of 15 Six-month Employee Parking Permits through the remainder of the pilot phase and other actions. On January 29, 2018, the Council considered staff’s recommendation and provided alternative direction to keep the program generally as-is during the remainder of the pilot period, with very minor modifications. These modifications included: • Petitioning Caltrans to approve the annexation of a segment of the west side El Camino Real (SR 82) between Churchill Avenue and Park Boulevard into the Southgate RPP program area; • Adding an additional 15 Six-month Employee Parking Permits after the segment is annexed; and • Clarifying the Resolution language regarding re-parking in the RPP program area. Council at that time did not support the Staff recommendation to implement a cap on Daily Employee Parking Permits or install two-hour (non-RPP) parking along the east side of El Camino Real (SR 82) fronting the two commercial properties. On March 5, 2018, the City Council adopted a Resolution implementing the prior Council direction. That Resolution was later amended and replaced by Resolution No. 9756, adopted May 14, 2018, to correct an inadvertently included cap on the number of Daily Employee Parking Permits available for purchase by employers and employees. Staff subsequently submitted a certified copy of the Council Resolution to Caltrans with a request to include a portion of El Camino Real (SR 82) in the Southgate RPP program area. On July 26, 2018, Staff received approval from Caltrans to annex these segments of El Camino Real into the Southgate RPP Program. Staff installed signage and increased the number of employee permits by 15 on November 1, 2018. Discussion In June 2017, the City Council adopted Resolution No. 9688 establishing the Southgate RPP Program as a one-year pilot program. Permit sales for the Southgate RPP Program pilot began City of Palo Alto Page 3 in October 2017, with soft enforcement (warnings only, no citations) beginning in November and full enforcement in December of that year. Permit sales for the Southgate RPP Program pilot began in November 2017. At that time, there was some concern that businesses that are located at the Churchill Avenue and El Camino Real intersection might have difficulty purchasing permits for themselves and staff. During the first six months of this program, staff reached out to these offices to make sure that they were able to purchase permits immediately after they went on sale. In October 2017, when these first employee permits (which are valid for six months) had to be replaced with new permits, the businesses uses were not able to purchase the permits they needed before the supply was exhausted. Staff met with the business owners and employees to discuss this issue. Occupancy data shows that the average occupancy was 24% in the morning (9:00-11:00AM), 25% mid-day (12:00- 2:00PM), and 22% afternoon (3:00-5:00PM). The City engaged a consultant to conduct a parking occupancy study in Southgate in January and May 2018 in order to measure the occupancy of on-street parking spaces and assess the impact of the RPP program at the midpoint of the one-year pilot. The results of this study found that the average daily occupancy is 24%. On December 20, 2017, staff met with Southgate residents and stakeholders to get RPP program feedback and provide preliminary occupancy data. Meeting attendees provided favorable responses to the RPP program, citing a reduction in neighborhood traffic, improved visibility when driving, seeing a higher number of bicyclists, improved safety for bicyclists, and the availability of parking in their neighborhood. Staff also heard concern about issues of insufficient employee permits available to businesses. Staff also met with residents, businesses and stakeholders on January 10, 2018 to discuss the employee permit issues, occupancy and the potential changes in the pilot program discussed in this report. On October 1, 2018, Council approved a six-month extension for the pilot phase of the Southgate RPP Program with no changes. The proposed Council action would establish a second extension the pilot phase for an additional six-months and take into consideration program improvements and suggestions based on a study of the RPP program. At the end of this extension period, the pilot phase will have been in effect for two years. Policy Implications The following Comprehensive Plan programs and policies are relevant to the Southgate RPP Program: City of Palo Alto Page 4 Policy T-5.5 Minimize the need for employees to park in and adjacent to commercial centers, employment districts and schools Policy T-5.11 Work to protect residential areas from parking impacts of nearby businesses and uses, recognizing that fully addressing some existing intrusions may take time. Policy B-1.2 Promote Palo Alto’s image as a business-friendly community. Assume an active role in fostering businesses, including small start-ups, entrepreneurs, and innovative businesses. Policy B-1.3 Engage with all stakeholders in the community, including businesses of all sizes, local retailers, the public, and City decision-makers in order to understand the challenges businesses and employers face. Policy B-2.3 Recognize that employers, businesses and neighborhoods share many values and concerns, including traffic and parking issues and preserving Palo Alto’s livability, and need to work together with a priority on neighborhood quality of life. Policy B-3.3 Develop strategies for promoting businesses and employers that generate revenues that will support a full range of high-quality City services, including retain and attract revenue-generating businesses. Policy B-4.2 Attract and support small businesses, start-ups, non-profit organizations, and professional services, which are vital to a diverse and innovative economy. Resource Impact No resource impact is expected during the pilot expansion. Staff will continue to monitor the activity of this program and will bring forward any necessary budgetary adjustments as part of the annual budget process. Timeline Current parking permits (resident and employee permits) expire on April 30, 2019 and new permits will go on sale at least 20 days in advance of that date. Environmental Review This program is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations since it can be seen with certainty that there is no possibility the extension of this existing program may have a significant effect on the environment and Section 15301 in that this proposed resolution will have a minor impact on existing facilities. City of Palo Alto (ID # 10011) City Council Staff Report Report Type: Consent Calendar Meeting Date: 2/25/2019 City of Palo Alto Page 1 Summary Title: Reimbursement Resolution for Revenue Bonds for the Regional Water Quality Contr Title: Finance Committee Recommends the City Council Adopt a Resolution Declaring Intention to Reimburse Expenditures Related to the Four Capital Projects From the Proceeds of the Bonds to be Issued by the City for Wastewater Treatment Fund for a Not-to-Exceed Amount of $85 million From: City Manager Lead Department: Public Works Recommendation Finance Committee recommends that Council adopt a resolution (Attachment A) declaring the City’s intention to reimburse expenditures made for related capital improvement projects from the proceeds of bonds to be issued by the City for the Regional Water Quality Control Plant (RWQCP), Wastewater Treatment Fund, for a not-to-exceed amount of $85 million. Background On December 4, 2018, Finance Committee discussed staff recommended actions to adopt a resolution declaring the City’s intention to reimburse expenditures related to four capital projects described below from the proceeds of the bonds to be issued by the City for Wastewater Treatment Fund, if the City determined to issue such bonds. The preferred financing option is low-interest State Revolving Fund (SRF) Loans from the California State Water Resources Control Board (CSWRCB). Staff has applied for SRF funding for the first two of the four projects and expects a determination on whether SRF funding will be provided by June 2019. An application for SRF funding for the remaining two projects will be submitted in late 2019 for consideration during the 2020 SRF process. If the City is not granted one or both of the SRF loans, bond funding is another avenue of financing. Staff also provided a review of the near-term capital improvement program for the Regional Water Quality Control Plant. (CMR #9678, Attachment B) The RWQCP, originally constructed in 1934, has undergone several expansions and upgrades. The RWQCP is now an advanced (tertiary treatment) facility that provides treatment and disposal of wastewater for Palo Alto, Mountain View, Los Altos, Los Altos Hills, East Palo Alto City of Palo Alto Page 2 Sanitary District, and Stanford University (the “Partners”) under separate Partner agreements with Palo Alto which owns and operates the RWQCP. The City Council, on June 18, 2018, adopted the City’s Capital Budget (CMR# 9229), which included the Wastewater Treatment Fund’s multi-year capital expenditure plan. Included in this expenditure plan were four capital improvement projects (the “Projects”). The Projects are: 1) WQ-14002 New Laboratory and Environmental Services Building; 2) WQ-14003 Primary Sedimentation Tank Rehabilitation; 3) WQ-19000 Outfall Line Construction; and 4) WQ-19001 Secondary Treatment Upgrades. The Projects are described in the Long Range Facilities Plan (LRFP) prepared in 2012 and accepted by Council in July 2012 (CMR #2914). More details and descriptions of the Projects are included in Attachment C. Discussion If the City is not granted the SRF loans, staff anticipates selling two series of tax-exempt Utility Revenue Bonds in approximately September or October of 2019 and late 2020 to finance the Projects. Prior to that, staff will be conducting design and other work on the projects. To pay for certain pre-construction costs from bond proceeds, it is necessary for the City Council to approve a resolution declaring the City’s intent to reimburse those expenditures. The City engaged the services of Woodard and Curran, an engineering firm, to assist with conceptual designs and preliminary cost estimates which are shown in the below table. Since these cost estimates are based on conceptual designs and due to recent escalation of construction costs, staff is seeking a higher not-to-exceed amount of $85 million for this reimbursement resolution, representing an approximately 16% increase from the current estimated project costs. City Council approval of this reimbursement resolution is not authorizing the issuance of these bonds. Staff will return to Council in 2019 and mid 2020 with a recommendation for approval to issue bonds if one or both of the SRF loan applications are unsuccessful. At that time, the amounts for the bond issuance will be updated based on more accurate estimation of construction costs. City of Palo Alto Page 3 Project Cost Estimate Based on Conceptual Designs as of November 2018: CIP Project Titles Design Phase Est. Expense Construction Phase Est. Expense Total Est. Project cost 1) WQ-14003 Primary Sedimentation Tank Rehabilitation $800,000 $12,900,000 $13,700,000 2) WQ-14002 New Laboratory and Environmental Services Building $1,800,000 $16,500,000 $18,300,000 3) WQ-19001 Secondary Treatment Upgrades $2,300,000 $31,300,000 $33,600,000 4) WQ-19000 Outfall Line Construction $0 $7,400,000 $7,400,000 Total Project Costs $4,900,000 $68,100,000 $73,000,000 Less: Available Funds ($3,400,000) Total Est. Bond Financing $69,600,000 Timeline If the City determines that it will issue two series of tax-exempt Utility Revenue Bonds, they will be issued in approximately September or October of 2019 and late 2020. The conceptual timeline for the first bond issuance is below. 12/4/2018 Finance Committee – Reimbursement resolution and project status/briefing February 2018 City Council – Reimbursement resolution adoption Mid 2019* Rating Presentation & Receipt of Rating August/September 2019* City Council approves resolution authorizing the issuance and sale of the first Utility Revenue Bonds September/October 2019* Receive bond proceeds from the first series bonds *This timeline has been updated in early January 2019 with a more accurate projection and is different from the timeline shown in the Finance Committee Report. Resource Impact It is estimated that the principal amount of the bonds, not including the amount needed to pay for debt service reserve funds, costs of issuance, and capitalized interest, will not exceed $85 million. The annual debt service payment depends upon prevailing interest rates at the time of the bond issuance, currently estimated to be 4%. The annual debt service payments will be paid by all the Partners to the Palo Alto RWQCP and will be specified in amendments to their Partner agreements with Palo Alto, which are being developed and will be presented to Council for approval later this year. City of Palo Alto Page 4 The impact of the Bonds on expenses from the Wastewater Treatment Enterprise Fund (WWT Fund) is shown in Attachment D. This 10-year forecast shows the expenses for the entire fund which is shared among all six Partners of the RWQCP; Palo Alto would be responsible for payment of approximately one-third of the total. Attachment D also shows the impact on the Debt Service Ratio of issuing the two Bonds. The City’s Debt Policy is to keep the Debt Service Ratio, defined as the ratio of annual debt service to total annual operating expenses, below 15%. Should the Bonds be issued, the Debt Service Ratio for the Wastewater Treatment Fund would exceed 15%. Staff would return to Council with recommendations on handling the potential increase in the Debt Service Ratio and related issues with the recommendation for the approval of bonds. The impact of executing the two bonds on customer Sewer Rates in Palo Alto is shown in Attachment E. This 10-year forecast isolates and shows the increase in Sewer rates in Palo Alto that would be caused by increasing expenses and the new debt service. The estimated rate increases shown are not being proposed at this time, and the City Council is not being asked to act on them. Environmental Review The approval of the resolution is not a project approval under the California Environmental Quality Act (CEQA) and thus is not subject to CEQA review. Individual capital improvement projects, however, will be reviewed under CEQA prior to any project approval. Attachments:  Attachment A - RESO Declaring Intent to Reimburse Expenditures - WW Revenue Bonds  Attachment B - Finance Committee CMR#9678  Attachment C - CIP Project Description  Attachment D - WWT FY19-29 est. expenses & est. debt ratio  Attachment E - CPAU FY19-28 Wastewater rate projection -2018Nov 1 Not Yet Approved Resolution No. _____ Resolution of the Council of the City of Palo Alto Declaring Intention to Reimburse Expenditures Relating to Four Capital Projects at the Regional Water Quality Control Plant From the Proceeds of Tax-Exempt Debt WHEREAS, the City proposes to undertake the capital projects at the Regional Water Quality Control Plant (the “Plant”) described on Exhibit A hereto (collectively, the “Project”), to incur tax-exempt debt to finance the Project, and use a portion of the proceeds of such debt to reimburse expenditures made for the Project prior to the issuance of the debt; WHEREAS, United States Income Tax Regulations section 1.150-2 provides generally that proceeds of tax-exempt debt are not deemed to be expended when such proceeds are used for reimbursement of expenditures made prior to the date of issuance of such debt unless certain procedures are followed, one of which is a requirement that prior to the payment of any such expenditure, the issuer declares an intention to reimburse such expenditure; and WHEREAS, it is in the public interest and for the public benefit that the City declares its official intent to reimburse the expenditures referenced herein. NOW, THEREFORE, the Council of the City of Palo Alto does hereby RESOLVE, as follows: SECTION 1. The City intends to issue one or more series of debt payable from its Wastewater Treatment Fund, including, but not limited to revenue bonds, loans and installment purchase obligations (the “Bonds”) for the purpose of paying the costs of the Project. SECTION 2. The City hereby declares that it reasonably expects (i) to pay certain costs of the Project prior to the date of issuance of the Bonds, and (ii) to use a portion of the proceeds of the Bonds for reimbursement of expenditures for the Project that are paid before the date of issuance of the Bonds. * * * * * Attachment A 2 SECTION 3. The principal amount of the Bonds is not expected to exceed $85,000,000, not including the amount needed to pay for debt service reserve funds, costs of issuance and capitalized interest. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: City Attorney City Manager Jones Hall, A Professional Law Corporation Director of Public Works By: Christopher K. Lynch, Jones Hall, A Professional Law Corporation Bond Counsel Director of Administrative Services 3 EXHIBIT A Project Description 1. Primary Sedimentation Tank Replacement (PST) This project is for new protective coatings on each of the four concrete primary sedimentation tanks and replacement of worn rotating parts. The tanks which remove settled solids and grease were installed in 1972. The coating ensures that reinforcing steel bars within the concrete are protected from penetrating corrosive sewer gases and extends the concrete’s life another 30 years. Without recoating, the concrete will lose its structural integrity, gradually spalling and harming pumps, pipes, and treatment systems as a result. In a mild seismic event, weakened concrete could potentially collapse, endangering staff and the treatment system. 2. Laboratory & Environmental Services Building (Lab) This project is for a new building that will consolidate staff and provide a larger updated lab. Currently staff is located in four separate aging buildings that also house industrial pumps. An existing laboratory does not have adequate space for staff, instruments, chemical storage, and microbiology testing. 3. Secondary Treatment Upgrades (STU) The existing Secondary Treatment process has two main components: the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process. This project includes the reconstruction of the AS process, rehabilitation of the AS Aeration Basins and the elimination of the FFRs. The AS Aeration Basins will be subdivided with concrete walls creating different zones where different pollutants can be treated. A special study was completed in 2017, which proposed a complete Secondary Treatment process upgrade instead of individual rehabilitation projects (e.g. FFR). The project will not only reduce organics and ammonia like the existing processes, but will also reduce total nitrogen, the next pollutant being regulated. 4. Outfall Line (OFL) This project is to construct a new parallel outfall pipe to convey final plant effluent to San Francisco Bay. Installation of a new outfall line is needed to address outfall age (built in 1964), but especially to address the outfall capacity considering all peak wet-weather flow, peak tide, and future sea level rise scenarios. The existing system lines are inadequate to pass the Plant's peak wet weather hydraulic flow capacity of 80 million gallons per day under all circumstances of peak tides, peak wet-weather flows, and future sea level rise scenarios. City of Palo Alto (ID # 9678) Finance Committee Staff Report Report Type: Action Items Meeting Date: 12/4/2018 City of Palo Alto Page 1 Summary Title: Reimbursement Resolution for Revenue Bonds for the Regional Water Quality Control Plant Title: Review of Near Term Capital Projects at the Regional Water Quality Control Plant and Recommendation to Adopt a Resolution Declaring Intention to Reimburse Expenditures Related to the Four Capital Projects From the Proceeds of the Bonds to be Issued by the City for Wastewater Treatment Fund From: City Manager Lead Department: Public Works Recommendation Staff recommends that the Finance Committee review the near term capital improvement program for the Regional Water Quality Control Plant and recommend to the City Council approval of a resolution (Attachment A) declaring the City’s intention to reimburse expenditures made for related capital improvement projects from the proceeds of bonds to be issued by the City’s Regional Water Quality Control Plant (RWQCP),Wastewater Treatment Fund,for a not-to-exceed amount of $85 million. Background The RWQCP, originally constructed in 1934, has undergone several expansions and upgrades. The RWQCP is now an advanced (tertiary treatment) facility that provides treatment and disposal of wastewater for Palo Alto, Mountain View, Los Altos, Los Altos Hills, East Palo Alto Sanitary District, and Stanford University. A Long Range Facilities Plan (LRFP)was prepared in 2012 to provide a plan for future capital projects. A Biosolids Facility Plan (BFP)was completed in 2014 to map the management of biosolids when the sewage sludge incinerators are decommissioned.In October 17, 2016, Council approved (CMR# 7144) executing a City of Palo Alto Page 2 loan agreement for low-interest State Revolving Fund loan of $29.7 million to replace the sewage sludge incinerators at the RWQCP; $4 million of this loan is expected to be forgiven by the State so the repayment plan is based on a $25.7 million loan. The City Council, on June 18, 2018, adopted the City’s Capital Budget (CMR# 9229), which included the Wastewater Treatment Fund’s multi-year capital expenditure plan. Included in this plan were four capital improvement projects (the “Projects”)which are consistent with the RWQCP’s LRFP.The projects include: 1) WQ-14002 New Laboratory and Environmental Services Building; 2) WQ-14003 Primary Sedimentation Tank Rehabilitation; 3) WQ-19000 Outfall Line Construction; and 4) WQ-19001 Secondary Treatment Upgrades. More detail and descriptions of the projects are included in Attachment B. Discussion At this time, staff anticipates selling two series of tax-exempt Utility Revenue Bonds around May 2019 and early 2020. Prior to that, staff will be conducting design and other work on the projects. To pay for certain pre-construction costs from bond proceeds, it is necessary for the City Council to approve a resolution declaring the City’s intent to reimburse those expenditures. Prior to seeking the Council’s approval, staff is first bringing this to the Finance Committee to obtain its recommendation on the proposed resolution and provide a status update/briefing on these projects. The City engaged the services of Woodard and Curran, an engineering firm, to assist with conceptual designs and preliminary cost estimates which are shown in the below table. Since these cost estimates are based on conceptual designs and due to recent escalation of construction costs, staff is seeking a higher not-to- exceed amount of $85 million for this reimbursement resolution. The Finance Committee recommendation and Council approval of this reimbursement resolution is not authorizing the issuance of these bonds. Staff will return to Council in 2019 and early 2020 with a recommendation for approval to issue bonds. City of Palo Alto Page 3 Project Cost Estimate Based on Conceptual Designs as of November 2018: CIP Project Titles Design Phase Est. Expense Construction Phase Est. Expense Total Est. Project cost 1)WQ-14003 Primary Sedimentation Tank Rehabilitation $800,000 $12,900,000 $13,700,000 2)WQ-14002 New Laboratory and Environmental Services Building $1,800,000 $16,500,000 $18,300,000 3)WQ-19001 Secondary Treatment Upgrades $2,300,000 $31,300,000 $33,600,000 4)WQ-19000 Outfall Line Construction $0 $7,400,000 $7,400,000 Total Project Costs $4,900,000 $68,100,000 $73,000,000 Less: Available Funds ($3,400,000) Total Est. Bond Financing $69,600,000 Timeline Two series of tax-exempt Utility Revenue Bonds will be issued, around May 2019 and early 2020. The conceptual timeline for the first bond issuance is below. 10/16/2018 Finance Committee –Reimbursement resolution and project status/briefing December 2018 City Council –Reimbursement resolution adoption March 2019 Rating Presentation & Receipt of Rating April 2019 City Council approves resolution authorizing the issuance and sale of the first Utility Revenue Bonds May 2019 Receive bond proceeds from the first series bonds Resource Impact It is estimated that the principal amount of the bonds, not including the amount needed to pay for debt service reserve funds, costs of issuance, and capitalized interest, will not exceed $85 million. The annual debt service payment depends upon prevailing interest rates at the time of the bond issuance. The annual debt service payments will be paid by all the Partners to the Palo Alto RWQCP and will City of Palo Alto Page 4 be specified in amendments to their Agreements with Palo Alto,which are being developed. The impact of the Bonds on expenses from the Wastewater Treatment Enterprise Fund is shown in Attachment C. This 10 year forecast is for the entire fund, and is supported by all six Partners of the RWQCP; Palo Alto being responsible for payment of approximately one-third of the total. Attachment C also shows the impact on the Debt Service Ratio of establishing the two Bonds. The current Palo Alto policy is to keep the Debt Service Ratio below 15%; and the Bonds would cause this amount to be exceeded. Should the Bonds be established, Staff will return to Council with recommendations on handling the potential increase in the debt service and related issues. The impact of executing the two bonds on customer Sewer Rates in Palo Alto is shown in Attachment D. This 10 year forecast is just for Palo Alto, as opposed to Attachment C, which is for the entire Wastewater Treatment Enterprise Fund.The rate increases shown are not being proposed at this time, and the Finance Committee is not being asked to act on them. In the spring of 2019, other factors (such as impacts on Reserves) will be considered, and adjustments to rates will be proposed. Attachment D is designed to isolate and show the increase in rates that would be caused by increasing expenses and the new debt service. Environmental Review The approval of the resolution is not a project approval under the California Environmental Quality Act (CEQA) and thus is not subject to CEQA review. Individual capital improvement projects, however, will be reviewed under CEQA prior to any project approval. Attachments: ·Attachment A: RESO Declaring Intent to Reimburse Expenditures -WW Revenue Bonds ·Attachment B: CIP Project Description ·Attachment C: WWT FY19-29 estimated expenses and debt ratio ·Attachment D: CPAU FY19-28 Wastewater rate projection - 2018Nov 1 Not Yet Approved Resolution No. _____ Resolution of the Council of the City of Palo Alto Declaring Intention to Reimburse Expenditures Relating to Four Capital Projects at the Regional Water Quality Control Plant From the Proceeds of Tax-Exempt Debt WHEREAS, the City proposes to undertake the capital projects at the Regional Water Quality Control Plant (the “Plant”) described on Exhibit A hereto (collectively, the “Project”), to incur tax-exempt debt to finance the Project, and use a portion of the proceeds of such debt to reimburse expenditures made for the Project prior to the issuance of the debt; WHEREAS, United States Income Tax Regulations section 1.150-2 provides generally that proceeds of tax-exempt debt are not deemed to be expended when such proceeds are used for reimbursement of expenditures made prior to the date of issuance of such debt unless certain procedures are followed, one of which is a requirement that prior to the payment of any such expenditure, the issuer declares an intention to reimburse such expenditure; and WHEREAS, it is in the public interest and for the public benefit that the City declares its official intent to reimburse the expenditures referenced herein. NOW, THEREFORE, the Council of the City of Palo Alto does hereby RESOLVE, as follows: SECTION 1. The City intends to issue one or more series of debt payable from its Wastewater Treatment Fund, including, but not limited to revenue bonds, loans and installment purchase obligations (the “Bonds”) for the purpose of paying the costs of the Project. SECTION 2. The City hereby declares that it reasonably expects (i) to pay certain costs of the Project prior to the date of issuance of the Bonds, and (ii) to use a portion of the proceeds of the Bonds for reimbursement of expenditures for the Project that are paid before the date of issuance of the Bonds. * * * * * Attachment A 2 SECTION 3. The principal amount of the Bonds is not expected to exceed $85,000,000, not including the amount needed to pay for debt service reserve funds, costs of issuance and capitalized interest. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: City Attorney City Manager Jones Hall, A Professional Law Corporation Director of Public Works By: Christopher K. Lynch, Jones Hall, A Professional Law Corporation Bond Counsel Director of Administrative Services 3 EXHIBIT A Project Description 1. Primary Sedimentation Tank Replacement (PST) This project is for new protective coatings on each of the four concrete primary sedimentation tanks and replacement of worn rotating parts. The tanks which remove settled solids and grease were installed in 1972. The coating ensures that reinforcing steel bars within the concrete are protected from penetrating corrosive sewer gases and extends the concrete’s life another 30 years. Without recoating, the concrete will lose its structural integrity, gradually spalling and harming pumps, pipes, and treatment systems as a result. In a mild seismic event, weakened concrete could potentially collapse, endangering staff and the treatment system. 2. Laboratory & Environmental Services Building (Lab) This project is for a new building that will consolidate staff and provide a larger updated lab. Currently staff is located in four separate aging buildings that also house industrial pumps. An existing laboratory does not have adequate space for staff, instruments, chemical storage, and microbiology testing. 3. Secondary Treatment Upgrades (STU) The existing Secondary Treatment process has two main components: the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process. This project includes the reconstruction of the AS process, rehabilitation of the AS Aeration Basins and the elimination of the FFRs. The AS Aeration Basins will be subdivided with concrete walls creating different zones where different pollutants can be treated. A special study was completed in 2017, which proposed a complete Secondary Treatment process upgrade instead of individual rehabilitation projects (e.g. FFR). The project will not only reduce organics and ammonia like the existing processes, but will also reduce total nitrogen, the next pollutant being regulated. 4. Outfall Line (OFL) This project is to construct a new parallel outfall pipe to convey final plant effluent to San Francisco Bay. Installation of a new outfall line is needed to address outfall age (built in 1964), but especially to address the outfall capacity considering all peak wet-weather flow, peak tide, and future sea level rise scenarios. The existing system lines are inadequate to pass the Plant's peak wet weather hydraulic flow capacity of 80 million gallons per day under all circumstances of peak tides, peak wet-weather flows, and future sea level rise scenarios. Attachment B Capital Improvement Program Project Description 1.Primary Sedimentation Tank Replacement (PST) This project is for new protective coatings on each of the four concrete primary sedimentation tanks and replacement of worn rotating parts. The tanks remove settled solids and grease were installed in 1972. The coating ensures reinforcing steel bars within the concrete are protected from penetrating corrosive sewer gases and extends the concrete’s life another 30 years. Without recoating, the concrete will lose its structural integrity, gradually spalling and harming pumps, pipes, and treatment systems as a result. In a mild seismic event, weakened concrete could potentially collapse, endangering staff and the treatment system. 2.Laboratory & Environmental Services Building (Lab) This project is for a new building that will consolidate staff and provide a larger updated lab. Currently staff is located in four separate aging buildings that also house industrial pumps. An existing laboratory does not have adequate space for staff, instruments, chemical storage, and microbiology testing. 3.Secondary Treatment Upgrades (STU) The existing Secondary Treatment process has two main components; the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process. This project includes the reconstruction of the AS process, rehabilitation of the AS Aeration Basins and the elimination of the FFRs. The AS Aeration Basins will be subdivided with concrete walls creating different zones where different pollutants can be treated. A special study was completed in 2017, which proposed a complete Secondary Treatment process upgrade instead of individual rehabilitation projects (e.g. FFR). The project will not only reduce organics and ammonia like the existing processes, but will also reduce total nitrogen, the next pollutant being regulated. 4.Outfall Line (OFL) This project is to construct a new parallel outfall pipe to convey final plant effluent to San Francisco Bay. Installation of a new outfall line is needed to address outfall age (built in 1964), but especially to address the outfall capacity considering all peak wet-weather flow, peak tide, and future sea level rise scenarios. The existing system lines are inadequate to pass the Plant's peak wet weather hydraulic flow capacity of 80 million gallons per day under all circumstances of peak tides, peak wet-weather flows, and future sea level rise scenarios. Estimated Expenses FY2019-FY2029 2019 Bond $18.1M + 2020 Bond $51.5M + 2025 SRF $39M Attachment C Palo Alto’s Wastewater Rate Projection Attachment D Capital Improvement Program Project Description 1. Primary Sedimentation Tank Replacement (PST) This project is for new protective coatings on each of the four concrete primary sedimentation tanks and replacement of worn rotating parts. The tanks remove settled solids and grease were installed in 1972. The coating ensures reinforcing steel bars within the concrete are protected from penetrating corrosive sewer gases and extends the concrete’s life another 30 years. Without recoating, the concrete will lose its structural integrity, gradually spalling and harming pumps, pipes, and treatment systems as a result. In a mild seismic event, weakened concrete could potentially collapse, endangering staff and the treatment system. 2. Laboratory & Environmental Services Building (Lab) This project is for a new building that will consolidate staff and provide a larger updated lab. Currently staff is located in four separate aging buildings that also house industrial pumps. An existing laboratory does not have adequate space for staff, instruments, chemical storage, and microbiology testing. 3. Secondary Treatment Upgrades (STU) The existing Secondary Treatment process has two main components; the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process. This project includes the reconstruction of the AS process, rehabilitation of the AS Aeration Basins and the elimination of the FFRs. The AS Aeration Basins will be subdivided with concrete walls creating different zones where different pollutants can be treated. A special study was completed in 2017, which proposed a complete Secondary Treatment process upgrade instead of individual rehabilitation projects (e.g. FFR). The project will not only reduce organics and ammonia like the existing processes, but will also reduce total nitrogen, the next pollutant being regulated. 4. Outfall Line (OFL) This project is to construct a new parallel outfall pipe to convey final plant effluent to San Francisco Bay. Installation of a new outfall line is needed to address outfall age (built in 1964), but especially to address the outfall capacity considering all peak wet-weather flow, peak tide, and future sea level rise scenarios. The existing system lines are inadequate to pass the Plant's peak wet weather hydraulic flow capacity of 80 million gallons per day under all circumstances of peak tides, peak wet-weather flows, and future sea level rise scenarios. Estimated Expenses FY2019-FY2029 2019 Bond $18.1M + 2020 Bond $51.5M + 2025 SRF $39M Palo Alto’s Wastewater Rate Projection City of Palo Alto (ID # 10109) City Council Staff Report Report Type: Consent Calendar Meeting Date: 2/25/2019 City of Palo Alto Page 1 Summary Title: Auditor Resource Evaluation Title: Issuance of a Request for Proposals (RFP) for an Evaluation of Organizational and Resource Options for the City Auditor's Office and Refer to the Council Appointed Officers Committee Evaluation of the RFP Results and Development of Recommendations to the Council From: City Manager Lead Department: City Manager Recommendation Staff, in consultation with the Mayor, recommends that Council take the following actions: (a) refer to the Council Appointed Officers Committee the evaluation of organizational and resource options for resourcing the Office of the City Auditor; (b) direct staff to issue a Request for Proposals for consultant support for this evaluation; and, (c) authorize the Council Appointed Officers Committee to recommend a consultant selection and review the consultant’s report and use it to guide the development of options for subsequent consideration by the full City Council. Background With retirement of the current City Auditor Harriet Richardson, the City is in need of qualified professional services to perform auditing services. In the near term, this includes oversight of ongoing audit work and review in-progress and final work products, including coordination and oversight of the ongoing work by staff within the Office, in a manner in keeping with professional standards and City Council expectations. For the longer term, and in anticipation of recruiting the next City Auditor, the City Council can consider obtaining a third-party evaluation of options for managing the Auditor’s workplan, including best practices in organizational structure and staffing levels. Discussion Based on the immediate need for qualified professional support, staff contacted several consulting companies and has identified a consulting company, Management Partners, that can provide audit support services for an interim period. Management Partners will assign a senior consultant with appropriate licensure and experience to oversee the City of Palo Alto Page 2 ongoing work and products from the City Auditor’s Office. The recommended agreement is expected to span roughly four to six months, with expenses for an initial scope within the City Manager’s contracting authority. In addition, the City’s Human Resources Department will assign a manager to provide ongoing personnel supervision and support to staff in the City Auditor’s Office. As the City Council looks forward to the recruitment of a new City Auditor, it is appropriate to review the responsibilities assigned to this office as well as its organizational resources. Duties of the City Auditor are defined by the City Charter: It shall be the duty of the city auditor to ensure that the city departments and officers responsible for accounting and financial management activities comply with statutory requirements and accounting standards. It shall be the duty of the auditor to conduct internal audits of all the fiscal transactions of the city including, but not limited to, the examination and analysis of fiscal procedures and the examination, checking, and verification of accounts and expenditures; and the city auditor shall provide other analyses of financial and operating data as directed by the city council. The city auditor shall conduct internal audits in accordance with a schedule approved by the city council and may conduct unscheduled audits from time to time. The results of these audits shall be reported in writing to the city council and the city manager. In addition, the auditor shall have such other duties as the council may by ordinance direct. (Charter, Art. IV, Sec. 12.) The resources needed to perform these duties could be provided in a variety of manners, ranging from entirely in-house staffing to project-specific consultant engagements, or a combination of resources. Given the City Council’s ongoing review of the City’s strategy for fiscal stability, including the costs and funding necessary for city employee pensions, this is an appropriate time to review organizational options for resourcing the City’s audit function. In order to provide the City Council with a comprehensive review of options, staff will issue a Request for Proposals (RFP) for consulting services. The scope of services requested will consist of the following: 1. Research and provide a comparison of Palo Alto’s City Auditor function with other similar government agencies. This should include, but not be limited to the following: a. duties and organizational placement of independent audit function; b. staffing and budget relative to citywide budget; c. annual number of audits generated, and cost per audit; d. hours spent per audit, both by auditors and responding organizations; and, e. other objective measures of audit productivity and effectiveness. City of Palo Alto Page 3 2. Identify and develop recommendations for the allocation of responsibilities between the Office of the City Auditor and responsibilities that fall under other Council Appointed Officers. Specifically, relative to functions under the City Manager (“the Administration”), evaluate organizational options associated with placement of audit functions within the Administration versus independent of the Administration given the ultimate goals of transparent, efficient, and effective services to the public. 3. Review and provide best practice comparisons of the current City Auditor organizational and resource structure to other agencies, professional standards, and applicable research. 4. Review and develop recommendations for the professional qualifications and licensure required for the City Auditor position. 5. Consult as needed with the City’s Council Appointed Officer Committee throughout the engagement, and present results to the full City Council upon completion. The review of proposals and recommended selection of provider for these services will be routed through the Council Appointed Officers Committee. Depending on the budget required to complete the requested tasks, the Council Appointed Officers Committee’s recommendation will either be referred to staff for ministerial contract award, or forwarded to the full City Council for approval. Once a contract is awarded, the Council Appointed Officers Committee would be assigned to work with the consultant to ensure completion of the expected scope, discuss the consultant’s findings, and develop recommendations that will then be forwarded to the full City Council for consideration. Timeline, Resource Impact Funding for the contractual services required will be provided from salary savings in the City Auditor’s Office and Council Contingency if needed. Consulting services for the interim will begin immediately, as will issuance of the RFP for the evaluation of organizational and resource options. Sufficient salary savings in the Office of the City Auditor are anticipated to be available for the actions recommended in this report. Environmental Review This is not a project as defined by the California Environmental Quality Act. City of Palo Alto (ID # 10077) City Council Staff Report Report Type: Consent Calendar Meeting Date: 2/25/2019 City of Palo Alto Page 1 Council Priority: Fiscal Sustainability Summary Title: BAWSCA Director Appointment Title: Appointment of a Council Member to the Board of Directors of the Bay Area Water Supply & Conservation Agency and the Bay Area Regional Water System Financing Authority From: City Manager Lead Department: Utilities Recommended Motion Staff recommends that Council consider the following motion: Move to appoint Alison Cormack to the Board of Directors and Council Member Tom DuBois as Alternate of the Bay Area Water Supply and Conservation Agency and the Bay Area Regional Water System Financing Authority. Background and Discussion The four-year term of Greg Schmid on the Board of Directors of the Bay Area Water Supply & conservation Agency (BAWSCA) and the Bay Area Regional Water System Financing Authority (RFA) will end on June 30, 2019. Appointments to both agencies must be made by action of the full Council at a public meeting. The term is for four years and will expire on June 30, 2023. The next BAWSCA Board meeting is currently scheduled for March 21, 2019, and the next RFA meeting is scheduled for January 16, 2020. This appointment would become effective on July 1, 2019 (after completion of Director Schmid’s term), or upon Director Schmid’s resignation should that occur sooner, in which case the appointee would complete Director Schmid’s unfinished term and would begin a new four- year term on July 1, 2019. This appointment also enables the appointee to attend board meetings with Director Schmid prior to the appointment becoming effective. The next BAWSCA Board Meeting is in March. Attachments: • Attachment A: Letter from BAWSCA Regarding Director Appointments 1.24.19 ATTACHMENT A CITY OF PALO ALTO OFFICE OF THE CITY CLERK February 25, 2019 The Honorable City Council Palo Alto, California SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 18.18 (Downtown Commercial District) of Title 18 (Zoning) of the Palo Alto Municipal Code (PAMC) to Repeal Section 18.18.040 Relating to a Nonresidential Square Footage Cap in the CD Downtown Commercial Zoning District to Implement and Conform to the Updated Comprehensive Plan 2030 (FRIST READING: February 11, 2019 PASSED: 4-3 DuBois, Filseth, Kou no) This item was heard by the Council on Monday, February 11, 2019 and approved on a 4-3 vote. It is now before the Council for the second reading. The adopted Motion is listed below. MOTION AS AMENDED RESTATED: Council Member Kniss moved, seconded by Vice Mayor Fine to: A. Find the Ordinance within the scope of the Comprehensive Plan Environmental Impact Report (EIR) certified and adopted on November 13, 2017 by Council Resolution No. 9720; B. Adopt an Ordinance implementing City Council direction from January 30, 2017 to repeal Palo Alto Municipal Code (PAMC) Section 18.18.040 regarding a non-residential floor area restriction in the CD Downtown Commercial Zoning District; and C. Direct Staff to return with a Phase II study on net new office floor area, including square footage per office staff and draft policy recommendations to encourage housing production Downtown including possible restrictions to office space Downtown if needed. MOTION AS AMENDED PASSED: 4-3 DuBois, Filseth, Kou no ATTACHMENTS: • Attachment A- Municode Ord 18.18.40. (PDF) Page 2 Department Head: Beth Minor, City Clerk Page 3 jb SL/Amending ORD 18.18 (DC) District 1 July 2018 ** NOT YET ADOPTED ** DRAFT Ordinance No. ____ Ordinance of the Council of the City of Palo Alto Amending Chapter 18.18 (Downtown Commercial District) of Title 18 (Zoning) of the Palo Alto Municipal Code (PAMC) to Repeal Section 18.18.040 Relating to a Nonresidential Square Footage Cap in the CD Downtown Commercial Zoning District to Implement and Conform to the Updated Comprehensive Plan 2030 The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations. The City Council finds and declares as follows: A. The 1998 Comprehensive Plan for the City of Palo Alto included a program, Land Use Program L-8, to limit new nonresidential development in the Downtown area to 350,000 square feet or 10 percent above the amount of development existing or approved as of May 1986 (the “Downtown cap”), and to re-evaluate this limit when nonresidential development reached 235,000 square feet. This program perpetuated the already existing Downtown cap adopted in 1986 by Ordinance No. 3696 which had amended the Zoning Code to add a new chapter codifying the Downtown cap. B. Beginning in 2013, when Downtown nonresidential development was approaching 235,000 square feet, the City re-evaluated the Downtown cap, studying land use and traffic conditions and impacts, at the same time that the Comprehensive Plan update process was underway. C. As part of Council’s process for adoption of the updated Comprehensive Plan in 2017, the Council determined to maintain a cumulative citywide cap on nonresidential development of 1.7 million square feet and apply it to office/R&D development only with certain exemptions, to continue on an ongoing basis the annual limit on office/R&D development by a separate ordinance, and to eliminate the 350,000 square foot cap on nonresidential development in the Downtown in then-existing Program L-8 and focus on monitoring development and parking demand. Accordingly, former Program L-8 is not included in the Comprehensive Plan 2030 as adopted by the Council on November 13, 2017. D. This Ordinance, which would remove the Downtown cap from the Zoning Code, implements and is in furtherance of the updated Comprehensive Plan 2030. SECTION 2. Section 18.18.040 (Repeal of Regulations) of Chapter 18.18 (Downtown Commercial (CD) District) of Title 18 (Zoning) is repealed in its entirety. 18.18.040 Repeal of Regulations jb SL/Amending ORD 18.18 (DC) District 2 July 2018 The department of planning and community environment shall monitor the number of square feet approved for nonresidential development in the CD district and the number of square feet approved for nonresidential development pursuant to a planned community (PC) zone if the site of the PC zone was within the CD district on the effective date of this chapter. When 350,000 square feet of nonresidential development have received final design review approval pursuant to Chapter 18.76 or have received building permits, if no design approval is required, this chapter shall be repealed and a moratorium shall be imposed. This moratorium shall prohibit the city's acceptance or processing of any application for planning approval or a building permit for new nonresidential square footage in the CD district. This moratorium shall remain in effect for one year while the city undertakes a study of what regulations would be appropriate in the CD district. The moratorium may be extended by the council until such study is completed and appropriate regulations are implemented. SECTION 3. Any provision of the Palo Alto Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance. SECTION 4. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional. SECTION 5. The Council finds that the Ordinance is within the scope of and in furtherance of the Comprehensive Plan 2030 which was evaluated in that certain Final Environmental Impact Report (“Final EIR”) certified and for which findings were adopted by Council Resolution Nos. 9720 and 9721 on November 13, 2017, all in accordance with the California Environmental Quality Act (“CEQA”). Pursuant to Section 15168 of the State CEQA Guidelines, the City has determined that no new effects would occur from and no new mitigation measures would be required for the adoption of this Ordinance. SECTION 6. This Ordinance shall be effective on the thirty-first date after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: jb SL/Amending ORD 18.18 (DC) District 3 July 2018 ABSTENTIONS: NOT PARTICIPATING: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ Assistant City Attorney City Manager ____________________________ Director of Planning & Community Environment City of Palo Alto (ID # 10034) City Council Staff Report Report Type: Action Items Meeting Date: 2/25/2019 City of Palo Alto Page 1 Summary Title: Urban Forest Master Plan Second Edition Title: Adoption of the Urban Forest Master Plan Second Edition From: City Manager Lead Department: Public Works Recommendation Staff recommends that Council adopt the Urban Forest Master Plan second edition. Background The Urban Forest Master Plan, second edition, was included on the City Council consent agenda of December 17, 2018. Council Members Holman, Kou, and DuBois asked it to be discussed as an action item instead, thus continued it to a future agenda. Council adopted the Urban Forest Master Plan (UFMP) in May 2015 and directed staff to return with a second iteration to include more detail in key topic areas in the Goals, Policies, and Programs chapter. After meeting with stakeholder groups, staff presented a second edition to Council for review and comment in May 2016 (CMR 6483). The second edition Goals, Policies, and Programs chapter (Attachment A) has been completed incorporating specific Council direction, and an update to the implementation plan (Attachment B) supporting these changes has been drafted. The updated second edition also includes program implementation elements related to California’s Water Efficient Landscape Ordinance. Discussion Programs completed during the initial two years of the first edition Urban Forest Master Plan are described in Attachment B. Some of these, such as the analysis of north-south canopy disparity, resulted in significant changes. Council-directed additions to address the management of invasive species and greater focus on tree protection during development/construction were also included. A program was completed to analyze the canopy disparity between north and south Palo Alto and develop strategies to end the decreasing canopy trend in the south. The revised City of Palo Alto Page 2 implementation plan defines actions to increase tree canopy in south Palo Alto over the next ten years. The canopy disparity analysis recommends adding about 10,000 new trees in south Palo Alto. Staff actions on planning and development applications and landscape permits will influence the success of correcting the canopy disparity as 90% of the potential planting spaces for new trees are on private property. Likewise, public/private partnerships may strongly influence success. Another significant effort is implementing a management program for invasive species. At present there is no inventory information or analysis to evaluate the population of invasive plants, location, species, or threat to nearby ecosystems. In addition, there is no estimate of the influence on the health or function of the native or desired ecosystem. It is likely that invasive plants inhibit optimal function of desired plants thus diminishing the financial benefits of some ecosystem services. During the coming years, this inventory and analysis work will be completed,and methods to begin managing invasive species will be initiated. This work will complement the creation and implementation of comprehensive conservation plans for open space preserves (funded through the Capital Improvement Program, capital project numbers PG-17000 Baylands Comprehensive Conservation Plan and PG-17001 Foothills Park, Pearson Arastradero Preserve, and Esther Clerk Park Conservation Plan). Management of invasive species will require changes to Palo Alto Municipal Code, policies, and staff authority and processes. In general, more interdepartmental collaboration is required to accomplish the goals, policies, and programs of the UFMP. Enhanced partnerships and diversified funding will also affect success. The implementation plan includes approximate costs for each of the UFMP programs. While the total cost for most years exceeds the current ongoing budget of $150,000, the implementation plan costs include programs that are expected to use existing staff without the need for additional budget requests. Implementation strategies will be reviewed and adjusted as needed on an annual basis and may include proposals for changes to budget, policy, staff, and authority. Timeline Implementation of Year 4 programs began in Fiscal Year 2019. Resource Impact Ongoing annual funding of $150,000 was adopted as part of the Fiscal Year 2019 operating budget. This funding, along with existing staff resources, is intended to be used to accomplish the annual goals of the UFMP. Any additional funding that may be necessary to meet the implementation schedule prescribed in the revised UFMP will be subject to review and approval by the City Council through the annual budget process. Policy Implications Changes to Chapter 8 (Trees and Vegetation) of Palo Alto Municipal Code are being drafted and reviewed at this time. Changes will focus on correcting authorized officers, addressing invasive City of Palo Alto Page 3 species,protecting native species, managing landscapes as ecosystems for multiple benefits (including storm water control, water efficiency, and property value), and minimizing the impacts while optimizing the benefits of construction. Designated officers will need to exercise interdepartmental authority. Some policy changes will require additional review time for planning and development applications and/or education or training for staff and contractors. Other policies, such as “no net loss of canopy,” may require drafting procedures for interpretation of decisions or conditions of approval. Conflicts or competing objectives may need to be resolved with other policies such as zoning requirements (for parking lot shading or accessory dwelling units)or solar power readiness mandates. Environmental Review It is the opinion of staff that the Initial Study and Negative Declaration of Environmental Impacts for the adopted plan sufficiently addresses potential impacts, added content is similar in concept, and therefore the environmental review does not need to be supplemented. Attachments: ·ATTACH A GPP Revised 2nd Ed 4 Council in Fall of 2018 reduced ·ATTACH B Imp Plan 2nd Ed 4 Council in Fall of 2018 draft optimized City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016 Goals, Policies, and Programs Goal 1. A well developed contiguous, healthy, and ecologically resilient citywide urban forest that: • Is a mix of native and introduced climate adap- tive species—to minimize vulnerability to disease, storms, drought, pests, and other stressors. • Emphasizes locally-evolved species, with particular focus on regenerating a native woodland ecosystem on a landscape scale. • Avoids invasive species • Is a mix of young, semi-mature and mature ages—to facilitate uniformity in annual maintenance costs and continuity of benefits. • Maximizes habitat, environmental, and aesthetic benefits while trying to minimize minimizing conflicts with infrastructure and water-conservation goals. • Maximizes the potential in each neighborhood—to achieve the greatest possible canopy equity. Policy 1.A. Strive for: • A greater percentage of native, drought-tolerant, and fruit tree species. • Species choices that are appropriate to the setting and site conditions e.g., • Maximize opportunities for fruit, nut, and flower bearing trees where there are fewer maintenance concerns. • Maximize opportunities to include less drought tolerant trees where water is not as limited such as riparian corridors, special design or bioretention landscapes, or where groundwater level is higher e.g., plant riparian trees such as box elder, syca- mores, cottonwood and willows near creeks and where groundwater conditions allow. • Maximize opportunities for species groupings that form interconnected ecosystems and an ecologi- cally resilient landscape that supports birds, pollina- tors, and other beneficial insects with an emphasis on oak woodland species based on the principles of San Francisco Estuary Institute’s “Landscape re- silient Framework” and “Vision for a resilient Silicon Valley Landscape”. • Minimize infrastructure conflicts, hazards, and maintenance issues. • Appropriate age diversity. • No loss of benefits—as defined in iTree eco analysis (or other peer-reviewed benefits-estimation model.) • Increased habitat, health, and social benefits. Program 1.A.i. Work with Canopy to complete the online “Tree Library”— to achieve a helpful tool for staff and property owners. Include information from the Santa Clara Valley Audubon Society and Native Plant Society about the value for birds and butterflies of species listed in the library. Ensure that searches can include multiple attributes. Program 1.A.ii. Work with Canopy and stakeholders to develop a “Preferred and Restricted Species List” that will be a helpful tool for staff and property owners. The list will acknowledge differing priorities for: •Public street trees •Public park trees near playing fields or playing fields, paths, or hardscape. 2nd Edition Attachment A At t a c h m e n t A Page 1 of 16 Draft Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016 •Public park trees further from playing fields, paths, or hardscape. •Public trees in nature preserves. •Private trees on single-family residential property. •Private trees on multi-family residential property. •Private trees on commercial property. •All trees in riparian corridors. The list will consider: •Habitat value and attractiveness for birds, butterflies and pollinators. •Opportunities to create riparian habitat. •Ecological benefits such as shelter, food, and breeding sites for both resident and migratory birds and pollinators. •Energy use reduction potential. •Carbon sequestration potential. •Stormwater treatment potential. •City goals for conserving potable water. •City goals for recycled water. •Infrastructure conflicts. •Maintenance issues. •Aesthetics. •City’s goal of 50% shading goals for rights-of-way, parking lots, and heat islands. •City’s goal to emphasize native species. •Need for age diversity. •Toxicity to birds. •Potential to become invasive. •Potential to provide healthy, local food to residents. Notes: •The resulting list should be searchable by attributes. • Special consideration should be given to the golf course. •A comprehensive conservation plan is needed to ad- dress the complexity of the ecosystems of preserves, and open spaces recognizing that the desirability of traits is often contingent upon location or limited rooting area i.e., problems on one site may be benefits on another. For example, species with maintenance concerns such as those that drop fruit, nuts, and flow- ers might not be appropriate in some urban areas. • Although allergens are a concern, current research does not support species selection for allergens. Program 1.A.iii Work with Canopy and stakeholders to develop site-specific- species-selection protocols to complement the “Preferred and Restricted Species List.” In addition to the criteria above, include consideration of: • Resident’s requests. • Regeneration of native woodland. • Surrounding species theme and the past performance ofthat species. • Adjacent property use. • Potential visibility issues (e.g., at intersections). • Available soil volume. • Available water. • Potential conflicts with overhead power lines. • Potential conflicts with hardscape. • Potential conflicts with underground utilities. • Avoidance of monocultures. • Avoidance of inappropriate species in areas that are idealfor rainwater bioretention areas. • Creation of habitat corridors and ecologically resilient landscapes, contribution to native woodland recovery. For sites within parks, selection should also consider: •The Comprehensive Plan’s vision that parks should inte-grate nature with recreation and aesthetics and strive tobring people closer to nature. •Existing and future irrigation systems for nearby park turf. •Maintenance issues specific to each park e.g., litter on playing fields. •Wildlife habitat needs e.g., the creation of understory toprovide shelter for birds. Page 2 of 16 Draft City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016 Additionally, species selection for trees in natural areas should prefer native species and also consider: •Threats that may be more likely to affect trees in naturalareas than in urban areas—especially Sudden Oak Death. • Relationship and impact to trails. •Soil types and natural heritage. •Opportunities for planting species that drop fruit, nuts, and flowers in areas where maintenance is not as big of a concern. Note: As mentioned earlier, a separate Resource Manage- ment Plan—or Comprehensive Conservation Plan—is needed to address the complexity of the ecosystems of preserves, and open spaces. Program 1.A.iv. Manage species diversity in such a way as to: •Emphasize regeneration of an native woodland landscape through the creation of species patches at a scale that sup- ports regional ecological resilience. •Avoid monocultures that create vulnerability to cata-strophic losses due to species-specific threats—especially in the urbanized area. Note: Urban forestry guidelines suggest that—as a pre- caution against catastrophic losses due to species-specific threats—no one species should account for more than 10% of the population and no one genus for more than 20% of the population. Policy 1.B. Endeavor to ensure commercial availability of appropriate tree species. Program 1.B.i. Upon completing the “Preferred and Restricted Species List”, work with Canopy to encourage local and regional nurseries and garden centers to defer to stock the “pre-ferred” species—with emphasis on increasing the availabil-ity of species that are drought-tolerant as well as tolerant to recycled water—and to avoid stocking invasive species. Program 1.B.ii. Consider feasibility of a city-owned nursery or partnership with California Native Plant Society, Acterra, or other local non-profits. Policy 1.C. Conserve viable street tree planting sites. Program 1.C.i. Work with relevant departments to develop criteria for viable street tree planting sites, increased planting of street trees, and related protocols to ensure optimal stocking level of 98%. Add criteria to Tree Technical Manual. Program 1.C.ii. Use criteria for viable street planting sites to review and update information about existing and available viable sites in TreeKeeper, and GIS—as well as an interactive open- source mapping solution such as OpenTreeMap. Program 1.C.iii. Work with relevant departments to evaluate implementation and effectiveness of the requirement for 50% shading for parking lots (public and private) and identified heat islands. Identify reasons for success and or failure. Modify as needed. Program 1.C.iv. Work with relevant departments to develop requirements for new commercial, multi-unit, and single-family hous-ing development projects to provide street trees (or space for future trees) and related irrigation systems. Note: The requirement for public art may be a useful model. Policy 1.D. Strive for optimal stocking levels for street trees. Plantings should exceed removals until a goal of 98% full stocking of identified viable planting sites within right-of-ways and parks is achieved. Assume an average 50 year life span and consistent replacement and removal rates. Fluctuations should be ex- pected due to past trends of planting as well as other variables. Program 1.D.i. Develop a monitoring program and produce annual reports of removals and plantings to show progress toward the goal of 98% full stocking of identified viable planting sites within right-of-ways and parks. Page 3 of 16 Draft Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016 Goal 2. Re-generated native woodland and riparian land- scapes as the key ecological basis of the urban forest with focus on native species and habitat. Policy 2.A. Conserve and grow native and introduced climate adaptive tree population to regenerate and recover native woodland ecosys- tem on a landscape scale . Program 2.A.i. Work with Canopy to update the Oakwell survey to: •Assess changes in the population of native oaks since1997. •Evaluate the health of existing native trees and take actions to improve conditions as needed (e.g., remove hardscaping or turf watering around tree drip line.) •Evaluate gaps and opportunities to plant native oaks and native woodland species to create a mosaic of native woodland species distribution that mimics the spatial distribution of an native woodland ecosystem. Program 2.A.ii. Consider incorporating Incorporate the Oakwell survey data into Tree-Keeper, the City’s GIS, and an interactive open-source mapping system such as OpenTreeMap. Program 2.A.iii. Develop a plan for restoring a city-wide native woodland landscape by increasing the percentages of native trees especially oaks and by tracking progress. Implementation should begin as soon as possible by providing more native trees and introduce climate adaptive species for all tree installations——to create a mosaic of native woodland species distribution that mimics the spatial distribution of an native woodland ecosystems. Specifically, achieve the following goals: •Street trees: Increase native woodland and introduced climate adaptive trees from 7% to 10% within the life of this 10-year plan—and to 20% within the next 20 years. •Urban parks: Increase native woodland and introduced climate adaptive trees from 11% to 25% within the life of this 10-year plan—and to 50% within the next 20 years. •Open spaces and preserves: Existing to at least 80%native woodland and introduced climate adaptive trees within the life of this 10-year plan. •Private land: Increase percentage of native trees byproviding property owners, gardeners, landscapers, anddevelopers with educational resources, supply informa-tion, and incentives for native plants, emphasizing native woodland species. •Re-oaking where oaks are appropriate—ensuring thatoaks are spaced so there are no gaps wider than 100-ftamong the trees. Program 2.A.iv. Initiate “tree giveaway” events that provide residents with free fruit trees, native trees and introduced climate adaptive trees. Program 2.A.v. Work with Canopy and stakeholders such as the California Native Plant Society, and Acterra to: • Inventory the invasive tree species population as defined by the Recommended and Restricted list. • Formalize a plan for decreasing that population (Note: This will need to be a recurring task..) Upon completion of the inventory and establishment of a plan work with Canopy, and stakeholders such as the Cali-fornia Native Plant Society, and Acterra to: • Develop procedures and coordinate field activities for re- moving invasive species—with special attention given to the removal of seedlings and saplings • Provide education and incentives to homeowners to re- move invasive species on their property. • Develop specifications for invasive species removal to be conditionally applied during Planning development review for projects, when appropriate, in all zoning districts or abut- ting creek areas (e.g. open space, residential estates, commer- cial, research park, etc.) •Develop monitoring programs to track progress. Program 2.A.vi. Utilize public space opportunities--and encourage the use of private space opportunities--to implement manage-ment techniques that enable trees, shrubs, and compatible Page 4 of 16 Draft City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016 vegetation to coexist with the goals of producing ecosystem benefits, aesthetic interest, layered wildlife habitat, and food for people. Program 2.A.vii. Create educational materials on oak tree care and pro ac-tively reach out to property owners, landscaping firms, real estate agents and other audiences to educate them about the importance of oaks, other native, and introduced climate adaptive trees and how to care for these trees. Program 2.Aviii. When a property transfers, provide information on how to care for oaks Goal 3. A citywide Sustainability Plan that integrates the goals of the Urban Forest Master Plan with other sustainability goals such as those related to water conservation, carbon neutrality, and solar en- ergy—and communicates the value of the urban forest and the importance of tree protection. Policy 3.A. The City’s Sustainability Plan shall... • Incorporate the contributions and needs (including water needs) of the urban forest emphasizing the importance of habitat as well as carbon sequestration by the urban forest and the need to preserve canopy and ecosystems. • Identify conflicts as well as alignment between urban forest goals and those of other sustainability concepts especially Green Building water use review and the as- sociated Water Use Classification Of Landscape Species (WUCOLS) plant species list. • Describe procedures for prioritizing and mitigating con- flicts. Program 3.A.i. Work with the city’s Office of Sustainability as well as Canopy and other related organizations (herein after et.al.) to evaluate the “Preferred and Restricted Species List” to ensure that it complements the City’s Sustainability Plan and incorporates the need to preserve public health as well as ecological and habitat benefits pro-vided by native species such as oak trees, cottonwood and willows, large broadleaf trees, and key introduced climate adaptive species. Program 3.A.ii. Work with the city’s Office of Sustainability et.al. to evaluate future participation in carbon credit programs. Program 3.A.iii. Work with the city’s Office of Sustainability et.al. to evaluate the establishment of an oversight group (elected or appointed by the City Council), to investigate and comment on the impact of projects on the urban forest and overall ecosys-tem—and monitor the progress of the Urban Forest Master Plan goals. Program 3.A.iv. Work with the Utilities Department to publish tools and priorities for siting of solar collection devices. Program 3.A.v.Work with the city’s Office of Sustainability et.al. and/or the Utilities Department and Canopy to create a guidance docu-ment—how to successfully incorporate solar collection and trees into site design—for those considering solar. Program 3.A.vi. Work with the city’s Office of Sustainability et.al to explore new funding sources for the Urban Forestry program. Program 3.A.vii. Work with the city’s Office of Sustainability et.al. to reevaluate costs and fees related to efforts to coordinate sustainability programs.. Policy 3.B. The well being of the urban forest and preservation of its ecological, environmental, public health, aesthetic, economical, social, and community benefits will be considered in all deci- sions pertaining to the environment, sustainability, and capital improvements. Program 3.B.i. Formalize the Urban Forester’s role relative to: •Citywide Sustainability Plan. •Development of citywide policy. •Inter-departmental collaboration. •Technical advice. Program 3.B.ii. Work with the city’s Office of Sustainability et.al. to develop a “Landscape Sustainabil-ity Checklist”—for development review—that incorporates Page 5 of 16 Draft Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016 citywide goals for water use, sustainability, storm water management, tree pruning, tree retention, and tree selection —and strives for ecological balance and resilience. Incorpo- rate into the Landscape Technical Manual. Program 3.B.iii. Work with the city’s Office of Sustainability et.al. to educate staff about the importance of describing potentially negative—or unintended—impacts to the urban forest and ecologic bal-ance/resilience in staff reports about Capital Improvement Projects—whether or not California Environmental Quality Act (CEQA) review is required. Policy 3.C. Monitor the salinity levels of recycled water and explore options for adjusting potable/recycled mix rates, soil modification/aug- mentation—to improve leaching—on a site by site basis. Program 3.C.i. Review existing monitoring programs regarding the use of recycled water for landscape irrigation at the Municipal Golf Course and Greer Park. Modify as needed. Program 3.C.ii. Develop a report describing what has been achieved rela-tive to the City’s goals for reducing the salinity of recycled water from the Regional Water Quality Control Plant since Council adopted Resolution 9035 in January of 2010. The report should include a draft handout brochure for property owners considering conversion to recycled water--outlining site drainage expectations, exemption process and new plant material conversion and responsibilities. Ensure that staff are aware of this City policy and understand its impli-cations. Program 3.C.iii. Work with Canopy and stakeholders such as the California Native Plant Society, Acterra, and the Santa Clara Valley Audubon Society to develop a list of tree species appropri-ate for use in areas where recycled water is or may be used for irrigation. Incorporate into the Landscape Technical Manual. Program 3.C.iv. Work with relevant departments to develop an emergency program to provide water to trees during severe drought. Program 3.C.v. Work with relevant departments to encourage construc- tion of rain gardens and use of condensation water from air-conditioning units, groundwater dewatering water, and hydrant flushing water to provide water for “thirsty” habitat trees such as willows, sycamores and cottonwoods Program 3.C.vi. Emphasize the Utilities Department’s “Waste Avoidance” programs (for water) on the Urban Forestry website. Policy 3.D. Use wood chips and mulch appropriately. Program 3.D.i. Review existing procedures and protocols for using mulch to suppress weeds (including state requirements) and develop site-specific criteria to ensure minimal impacts to wildlife–especially in the wetlands and natural areas. Upon completion: • Incorporate into the Tree Technical Manual. • Incorporate into the Landscape Technical Manual (Pro-gram 6.F.i.) • Work with stakeholders such as the California Native Plant Society, Acterra, the Santa Clara Valley Audubon Society on an outreach program to educate property own- ers and residents about mulch use. Program 3.D.ii. To prevent runoff of polluted water, avoid use of recycled-tire or synthetic mulch and discourage use of recycled-tire or synthetic mulch on private property Program 3.D.iii. To prevent runoff of polluted water, avoid use of dyed mulch and discourage use of dyed mulch on private property. Program 3.D.iv. Explore an expansion of the existing urban-wood recycling program to include higher end products that do not break the wood down. Include consideration of the following: •Breaking wood up to create mulch releases previouslysequestered carbon. •Conversion to energy requires burning which releasespreviously sequestered carbon. •Recycling urban wood as a higher end product that does not break it down e.g., using logs for habitat or outdoor furniture, will allow the carbon to remain sequestered within the wood. •Carbon credit programs. Page 6 of 16 Draft City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016 Goal 4. A community that appreciates its urban forest and partners with the city, Canopy, and other local organizations and stakeholders to steward it. Policy 4.A Optimize communication between the City, residents, property owners, business owners, other cities and other government agencies, and non-profits. Program 4.A.i. Work with Canopy and stakeholders such as the Califor-nia Native Plant Society, Acterra, the Santa Clara Valley Audubon Society to conduct at least 4 community outreach meetings to educate and get feedback: •Introduce the website as a resource. •Discuss “Hot Topics” from Master Plan survey. •Discuss interactive open-source mapping. Program 4.A.ii. Work with Canopy and stakeholders such as the California Native Plant Society, Acterra, the Santa Clara Valley Audu- bon Society and the community to develop outreach proce- dures to follow prior to making any significant changes to the urban forest —whether or not California Environmental Quality Act (CEQA) review is required. Program 4.A.iii. Work with Canopy and stakeholders such as the California Native Plant Society, Acterra, and the Santa Clara Valley Audubon Society to establish a recurring forum that pro-vides the community an opportunity to communicate with staff and members of the decision making bodies about tree benefits, concerns, and ideas. Note: this may coincide with the similar ideas for the citywide Sustainability Plan. Program 4.A.iv. Continue pruning workshops and tree walks and consider additional ways for community and staff to interact. Program 4.A.v. Coordinate with the Palo Alto Unified School District re-garding plantings, species selection, maintenance, manage-ment of landscapes, Arbor Day, and other events. Program 4.A.vi. Develop a capability for community input on the Urban Forestry website. Program 4.A.vii. Work with Canopy the California Native Plant Society, Acterra, and the Santa Clara Valley Audubon Society to develop the content for outreach possibilities such as city mailings, e-mail blasts, door hangers, bill inserts, social media, press releases, and newspaper columns. Program 4.A.viii. Partner with Santa Clara Valley Audubon Society for the Palo Alto Christmas Bird Count, Spring Bird Count, and the Backyard Bird Count. Program 4.A.ix. Work with Santa Clara Valley Audubon Society to develop programs to familiarize residents with Palo Alto’s urban forest’s birds and butterflies—and ways to attract them. Program 4.A.x. Educate citizens about correct pruning at the best time to protect bird habitat and nesting. Program 4.A.xi. Partner with Acterra, Audubon and California Native Plant Society to develop educational materials and workshops on native woodland ecosystems, other native habitats and the benefits of native tree species in the urban landscape for both the public and urban forestry staff. Policy 4.B. Ensure exhaustive exploration into the common concerns that emerged from the responses to the Master Plan survey and ensure that the resulting information is well communicated. Program 4.B.i. Work with relevant departments to develop ways to avoid root damage to sidewalks beyond just matching growth charac-teristics to the conditions of the planting site. Explore root barriers and special design solutions such as meandering sidewalks around trees, suspending sidewalks above tree roots, and replacing concrete sidewalks with sidewalks made of recycled rubber or other material. Program 4.B.ii. Work with relevant departments to develop ways to prevent conflicts between tree roots and underground infrastructure such as requirements that limit the location of underground utilities to a corridor—preferably coincident with driveway. Program 4.B.iii. Work with relevant departments to develop ways to avoid disfigurement of trees from power line clearing such as run- ning the power lines through protective conduits that don’t require as much clearance. Program 4.B.iv. Work with relevant departments to develop funding goals and strategies to obtain desired tree pruning cycle. Page 7 of 16 Draft Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016 Goal 5 An effective and efficient Urban Forestry Division. Policy 5.A. Ensure that the City has adequate baseline information—so changes in the urban forest and ecological benefits can be monitored. Program 5.A.i. Follow up the 2010 canopy cover assessment done by UC Davis that established the baseline for this master plan—with a similar assessment in approximately 2020. Present a comparison of the two assessments to the City Council. Ensure that the follow-up canopy cover assessment consid- ers the open spaces as well as the urban forest. Note: This type of survey will provide canopy density of the entire urban forest—both public and private trees and is generally accepted as the best method for comparisons be-tween municipalities, assessing canopy equity, and monitor-ing change from development impacts etc. Program 5.A.ii. Follow up the 2010 inventory update and i-Tree streets analysis done by Davey Resources with either: •A similar comprehensive inventory update and i-Tree streets analysis in approximately 2020. •OR a series of seven partial inventories done—annually—on one-seventh of the entire street tree population. •Ensure that follow-up analyses consider open spaces as well. •Ensure that any economic analysis of tree value consider the costs inherent in invasive trees. Note: This type of survey will provide multi-faceted and detailed data about each city-owned tree and is essential to the City’s asset management requirements. Program 5.A.iii. Conduct an i-Tree eco analysis (or similar) to establish a city wide benchmark that spans the entire population of both public and private trees and then to monitor change in the future. Metrics should be compared to changes in order to craft policies, provide incentives, and adapt partnerships. Note: This type of survey will provide multi-faceted infor- mation such as health and composition of the entire urban forest—both public and private trees. Program 5.A.iv. Conduct an i-Tree wildlife (or similar) assessment of the existing habitat and biodiversity—to establish a baseline and help identify and prioritize needs. Note: The software used for this type of analysis is relative- ly new. This type of survey will provide information about the potential for both public and private trees to provide habitat or to damage habitat (e.g., species that can be in- vasive) and will help the City incorporate ecological needs into the decision making process for many issues. Policy 5.B. Strive for best possible tools—such as technology, information about the trees, procedural documentation, knowledgeable staff, and fiscal resources—to support the Urban Forest Master Plan vision, goals, policies and programs. Program 5.B.i. Conduct electronic tree surveys to enable analysis of devel-opment impact. Program 5.B.ii. Develop database management tools to assist with monitor-ing, documentation, and evaluation of tree restoration work. Program 5.B.iii. Develop open portals for data entry–as a way of engaging the community as partners in stewardship and to improve data currency and accuracy: • Electronic submittals of tree surveys might allow moreaccurate queries and reports to quantify the influence ofdevelopment. •Open source mapping might allow input by anyone agree- ing to comply with standards and complete training. •Open portals might accommodate reports of maintenanceneeds from community members. Note: Any such tools should be compatible with the mobile reporting application that is currently being developed for the city to both report and monitor service requests. Program 5.B.iv. Update the City’s GIS and Tree Keeper database informa-tion about trees within the 32 parks, Municipal Golf Course, Page 8 of 16 Draft City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016 utility easements, city facilities, and city-owned property such as fire stations—to ensure completeness and accuracy. Program 5.B.v. Integrate the information in Tree-Keeper with the city’s GIS to enable review of the relationship between trees and other relevant geographic information such as parcel lines, land uses, zoning, soil types, watersheds, creeks, pavement, hazard areas, and utility infrastructure. Program 5.B.vi. Use the City’s GIS system to highlight native trees especial-ly oak species, and create a layer that identifies connectivity and spatial distribution of oaks and riparian tree species. Program 5.B.vii. Develop or obtain a more up-to-date and accurate soils map and add it into the GIS. Program 5.B.viii. Develop a map showing the depth of available water within the urban forest. Program 5.B.ix. Update the Tree Technical Manual. The update should be coordinated with the Landscape Technical Manual as well as the Sustainability Plan—and should: •Include new and innovative ways to add trees in difficult circumstances. •Review and expand the requirements and options for mitigating the removal of existing trees for development projects and consideration of alternatives to removal. For initially but have a long term life cycle may be worth more as a mitigation measure than a transplanted tree–which often suffer from diminished survival potential. •Include information, specifications, and standard details for employing structural grids to provide an adequate vol- ume of quality soil to grow trees to desired mature size. •Establish soil volume requirements in a manner similar to those described in the city of Raleigh’s Landscape Manual. •Work with Public Works sidewalk maintenance to con- sider contract language to implement rooting channels for confined existing or new trees to achieve longer life and tree benefits. •Establish requirements for providing independent spaces for trees and turf so that water can be applied appropri- ately and efficiently and nearby plantings will support optimal performances e.g., only forest species should be planted near trees where as turf areas may support orna- mental landscape plants or riparian habitat trees and shrubs. •Prohibit the planting of new turf in public rights-of-way, medians, planter strips, and other roadway adjacent areas of landscaping. Note: In addition to the above listed enhancements, the Tree Technical Manual will be the repository for many of the prod-ucts called for by programs in this master plan such as: crite-ria for a viable street tree planting site. As a result, the role of the Tree Technical Manual will be significantly expanded. Program 5.B.x. Incorporate stormwater treatment and bioretention best management practices into the Tree & Landscape Technical Manual, Standard Conditions of Approval, and Standard Details, and citywide Sustainability Plan, Include best practices and other requirements from both Municipal and Regional Permits and emphasize the advantages (or disad- vantages) of: • Planting trees, shrubs, and ground cover to provide an understory and a more complex habitat for birds in private and public landscaping. • Planting less drought resistant species (e.g., native ripar- ian species that provide habitat), where there is a natu- ral water sources such as a creek or higher water table level—to help provide diversity. •Planting larger broadleaf trees where there are no over-head wires—to help provide ecological benefits. • Planting introduced climate adaptive trees in areas that areideal for bioretention of stormwater. •Rain gardens and use of condensation water from air-con-ditioning units to provide water for “thirsty” habitat trees such as willows, sycamores and cottonwoods Page 9 of 16 Draft example, roof top plantings-which are expensive Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016 Program 5.B.xi. Complete the update of the Street Tree Management Plan. Include information,criteria, procedures, and strategies regarding: • Selecting street tree species. •Providing for age diversity. • Ensuring that planting parallels tree removal to avoidcanopy and benefit loss. •Young tree care. •Preventing loss of viable street tree sites. •Optimizing opportunities for adding trees for new private development and Capital Improvement projects. •Canopy disparity between north and south Palo Alto. •Standards used for line clearing and criteria for selecting contractors. •Sidewalk repair. •Recycled water and progress relative to the Salinity Re- duction Policy for Recycled Water. •Benefits to local birds, butterflies, bees, and other pollinators. •Regeneration of spatially connected native woodland ecosystem. •Shade for pedestrians. Program 5.B.xii. Work with relevant departments to improve the way maintenance work done by field crews is documented and uploaded into TreeKeeper and/or the City’s GIS. Improve- ments should explore Smart Phone capabilities as well as the ability for the public to both access information about tree maintenance and contribute information about potential maintenance needs. Program 5.B.xiii. Consider transferring maintenance responsibilities from Community Services Parks Division to Public Works Urban Forestry Division for: •All trees on the golf course. •Trees in developed areas of Open Space (along park roadsand around structures/park facilities) Program 5.B.xiv. Nurture existing volunteer support groups and work with non-profit organizations to reach out to businesses and corporate sponsors for forest-restoration projects. Program 5.B.xv. Work with relevant departments to explore a collaboration between relevant local fire protection districts and CAL FIRE regarding an educational campaign to inform home- owners about selecting species and pruning trees to achieve “defensible spaces” as part of vegetation management in appropriate areas of the city. Incorporate into Sustainability Plan as well as the Tree and Landscape Technical Manual. Program 5.B.xvi. Provide opportunities for training Urban Forest staff and park rangers that include: •Certification as arborist. • Certification in pesticide application. • Education in Integrated Pest Management. • Education in Best Management Practices for management of invasive plants. • Education in ecology and native plant management. • Proficiency in relevant software programs. • Tree Risk Management Protocols. Review should include exploration of conferences, in-house training, online training, etc. Program 5.B.xvii. Develop a flexible staffing model that ensures staffing com- mensurate to work load increases and decreases. (Manpow- er shortages cause delays in project review.) Program 5.B.xviii. Work with relevant departments to update development review fees—to accommodate intensification of the review process to ensure that all ecological and environmental concerns are met. Program 5.B.xix. Evaluate the cost resources needed Work with relevant departments to establish written risk management protocol and training for scheduled inspections. Page 10 of 16 Draft City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016 Program 6.A.ii. Work with relevant departments to augment project-review standard conditions of approval with: •Requirements for no net canopy loss per project site. •Soil volume requirements for trees per species group. •Habitat connectivity and regeneration of an native wood- land ecosystem on a landscape scale. Program 6.A.iii. Ensure that (in addition to building standards) Palo Alto’s standards for landscape installations and renovations, con- sider appropriate species selection and placement of trees— especially relative to existing trees and habitat value. Program 6.A.iv. Work with relevant departments, Canopy and related organi- zations to analyze the impact of basement construction—and dewatering by wells and basement sump pumps—on tree health and the urban forest. Focus shall include but not be limited to: • Soil volume. • Water table. • Root impact on the development and/or adjacent sites. Policy 6.B. Review of both private and public projects will: • Occur early in the design phase. • Be coordinated with the reviews of other departments. • Seek ways to add trees, canopy, and habitat benefits. • Promote solutions that promote regional ecosystems and natural functions including watersheds and wildlife connectivity. • Promote regionally native and introduced climate adaptive plants and discourage the use of invasive species. • Promote green space systems within/among communities. • Promote bicycle and public transportation nodes and routes. • Promote shade to encourage pedestrian and bicycle mobility. •Consider absorption of carbon dioxide and air pollutants. •Evaluate impacts to ecosystems and natural functions. •Evaluate impacts to watersheds and wildlife corridors. •Evaluate impacts to stormwater systems. •Evaluate impacts to existing impervious surfaces. •Evaluate impacts to groundwater. •Evaluate impacts to soil volume and quality. •Evaluate impacts to bird especially re: nesting seasons. Goal 6. An Urban Forest that enhances the built environ- ment and connects it to the natural environment. Policy 6.A. Updates to Palo Alto’s Zoning Regulations, Green Building Standards, Standard Conditions of Approval, Standard Details, Green Infrastructure Practices, and stormwater permitting procedures shall consider the following as key factors: •Conservation of existing trees and replacement of undesirable species when appropriate. •Appropriate native and introduced climate adaptive species and placement for new trees. •Respect for regional ecosystems and natural functions. •Respect for watersheds and wildlife corridors. •Habitat overlay zones. •Green space systems within and among communities. •Absorption of carbon dioxide and air pollutants. •Responsible storm water management. •Responsible ground water management. •Responsible soil conservation. •Vibrancy of the community. •Quantification of ecological benefits based on peer-reviewed models such as the analytical software, iTree. Program 6.A.i. Work with relevant departments, divisions, Canopy, and related organizations to review up-to-date sources for new measures and possible modifications to Palo Alto’s Zoning Regulations, Building Standards, Green Building Standards, Standard Conditions of Approval, Standard Details, Green Infrastructure Practices, storm water permitting procedures, and other relevant documents—to ensure currency with environmental laws, best practices, and innovative solutions and to enable the policies and goals of this plan. Review to include but not be limited to these resources:•Updated Green Building Standards.•Sustainable Sites Initiative.• American Planning Association recommendations forland use objectives and actions.•Best Practices for responsible stormwater management.• Best Practices for soil conservation.• Landscape Resilience Framework and Vision for a resilientSilicon Valley Landscape (San Francisco Estuary Institute.) Page 11 of 16 Draft Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016 Program 6.B.i. Work with relevant departments and divisions to ensure that the Urban Forestry Division is included in the early phases of design and review of private projects. For discretionary reviewed projects, work with the Planning Department to ensure that in each environmental assessment prepared it will include trees in the aesthetic resources section (desig- nated landscape and public trees) and biological resource section (protected trees) as applicable in the early review phase. Program 6.B.ii. Work with the relevant departments and divisions to ensure that the Urban Forestry Division is included in the early phases of budgeting (for staff resources) as well as the early phases of design for Capital Improvement Projects. Program 6.B.iii. Provide education to Urban Forestry staff about innovative ways to add trees to development projects and in limiting situations. Program 6.B.iv. Provide education to all relevant staff about the “Preferred and Restricted Species List.” Program 6.B.v. Provide education to citywide development review staff about City Sustainability Plan priorities and need for staff reports to include information about the role of trees in moderating potential negative impacts to the environment or add beneficial services related to: •Canopy. •Birds and pollinators. •Watershed health. •Storm water systems. •Ground water stability. •The need for adequate soil volume and/or quality. •Soil stability on hillsides. •The value of trees with regard to aesthetics and privacy concerns. Program 6.B.vi. Educate citywide development review staff about City priorities and need for staff reports to include information about potential opportunities to enhance: •The vibrancy of the community including economy and employment opportunities e.g., teen career opportunities, training, and local food production. • Human health benefits —both physical and psycho-social health—of green spaces within and among communities. • Bicycle and public-transportation nodes and routes. Program 6.B.vii. Provide education to citywide development review staff to ensure that tree maintenance practices continue to consider bird nesting seasons. Program 6.B.viii. Work with Canopy and other stakeholders to educate the development community about the need to discuss trees during the early stage of a project’s design. Program 6.B.ix. Work with Santa Clara Valley Audubon Society and other organizations to educate the development community about minimizing project effects on local wildlife. Policy 6.C. Strive for no net loss /increase in canopy cover. Program 6.C.i. Continue to enforce the City’s Tree Protection Ordinance but also review it to ensure that it reflects state water ef- ficiency standards as well as this master plan’s goals for regeneration of native woodland landscape. Program 6.C.ii. Evaluate needs and benefits of a possible requirement that digital information about protected trees be submitted to the City as a condition of approval for permit applications. Program 6.C.iii. Work with relevant departments to develop canopy thresh- olds—possibly based on zoning and land use goals of the Comprehensive Plan. Consider appropriateness to the ecotype e.g., Baylands canopy should be much less than riparian corridors. Note: This program does not intend to concentrate plant- ings in open space grasslands and, thereby, reduce plant- ings in developed areas. Thresholds suggested by orga- nizations such as American Forests may be helpful as guidelines. However, where such suggestions are less than existing density, they should not imply a need or desire to reduce density. Page 12 of 16 Draft City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016 Policy 6.D. Strive for canopy equity—prioritizing areas in which the UC Davis report indicated a decrease between 1982 and 2010. Program 6.D.i. Investigate reasons for less canopy in south Palo Alto. This should include evaluation of: •Development review procedures. •Maintenance activities and contracts •Property-owner objections to street trees. •Prohibitive physical conditions such as soil type, absence of planting strip, etc. Program 6.D.ii. Develop strategies to end the trend of decreasing canopy in South Palo Alto e.g., •Work with Canopy and stakeholders such as Acterra, the California Native Plant Society, and the Audubon Society on an outreach program to ensure residents, property owners, and business owners understand how their decisions affect the canopy and encourage them to plant trees. •Create incentives for home and business owners. •Add new planting sites for street trees where possible—and focus on planting native species. • Incorporate the use of interactive open source mapping. Program 6.D.iii. Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that preserving and increas- ing the canopy—and focus on native and introduced cli-mate adaptive species—in South Palo Alto is a City priority. Program 6.D.iv. Ensure adequate budget to accomplish the strategies—in- cluding incentives—for preserving and increasing the canopy in South Palo Alto. Policy 6.E . Recognize El Camino Real’s importance as the preeminent link between Palo Alto and adjoining communities. Program 6.E.i. Utilize the following resources when reviewing projects on El Camino Real: •El Camino Real Master Planning Guidelines and Appen- dices. Incorporate into sidewalk maintenance replacement contracts and Landscape Technical Manual, the remedial specification BMP’s for existing trees (Appendix 5) and design guidelines for new trees.(Section 5.4) •Appropriate scenic design plans •Appropriate plans of nearby jurisdictions and agencies •Santa Clara Valley Urban Runoff Pollution PreventionProgram Program 6.E.ii. Coordinate with nearby jurisdictions and agencies regarding trees within the El Camino Real Corridor e.g., • Management of existing trees.• Development impacts and opportunities.• Projected future needs.• Grand Boulevard Project. Note: These guidelines for reviewing projects within the El Camino Real Corridor should be reflected in the Tree Technical Manual. Policy 6.F. Private and public landscape and irrigation plans that include both trees and turf will be reviewed to ensure that each is pro- vided enough independent space to ensure that their differing maintenance needs can be met efficiently e.g., so that: • Water can be applied appropriately and efficiently. • Nearby plantings will support optimal performance e.g., only forest species (e.g., understory species) should be planted near trees whereas turf areas may support ornamental landscape plants (e.g., plants requiring more frequent watering.) Program 6.F.i. Develop a Landscape Technical Manual that aggregates landscape requirements and best management practices from all relevant sections of the Municipal Code as well as the Baylands Master Plan, El Camino Real Master Plan and Appendices, Comprehensive Plan, Sustainability Plan, Green Building Code, and Tree Technical Manual. Focus to include but not be limited to: Page 13 of 16 Draft Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016 •Solutions to promote canopy equity for South Palo Alto e.g., planting, soil, and watering recommendations. •Special concerns related to the development of properties within OS (Open Space) and Residential Estate Zoning Districts e.g., fire safe landscapes and hydroseeding. •Retention of existing mature (non-invasive) trees. •Regeneration of an native woodland ecosystem on a land- scape scale. Policy 6.G. Provide incentives to increase canopy and ecological benefits. Program 6.G.i. Work with relevant departments to monitor and comment on proposed changes to relevent zoning policies and regulations to ensure that the process considers the impacts on the ability to add tree canopy and to preserve planting sites. If changes to zoning policies and regulations occur, look for opportunities to increase the canopy. Program 6.G.ii. Work with relevant departments to develop incentives to retain and plant trees—and where appropriate, trees of high habitat value and fruit trees—through additional points via LEED certification , Build It Green (BIG) Green Points, Backyard Habitat Programs, and/or similar certification systems such as those defined by the Sustainable Sites Initiative, the National Wildlife Federation, and the San Francisco Estuary Institute’s Vision for a Resilient Silicon Valley. Program 6.G.iii. Work with relevant departments to explore the feasibility of a tree adoption program—possibly to be modeled after programs offered by the Sacramento Municipal Utility District (SMUD) which has been operating successfully for 15 years. Policy 6.H. Minimize the negative effect on the urban forest from develop- ment and infrastructure maintenance. Program 6.H.i. Work with relevant departments to review line clearing stan- dards and criteria for selecting contractors; publish on the Urban Forest website. Program 6..H.ii. Work with relevant departments to analyze and resolve con- flicts regarding the space required between utilities under- ground equipment and other criteria related to what makes a planting site viable for street trees. Program 6.H.iii. Evaluate the current street tree pruning program and the possible advantages of a more frequent pruning cycle. En- sure that pruning continues to consider bird nesting seasons. Program 6.H.iv. Work with relevant departments to create criteria for mini-mum tree plantings as development requirements. Program 6.H.v. Work with relevant departments to review and update current fines and incentives as related to tree malpractice and van-dalism. Program 6.H.vi. Work with relevant departments to amend fee schedule to include development fees to enable appropriate participa- tion in project review, building and other permit issuance, regulatory compliance, and auditing. Policy 6.I. Approved development plans shall not be modified in any way that may affect street trees or approved landscape plans without review of those modifications by the Urban Forestry Division. Program 6.I.i. Work with relevant departments to reevaluate and adjust de- velopment review fees to accommodate work load increases and staffing impacts if necessary in order to address: •Failure to include tree protection review in the permittingprocess.•Failure to comply with tree protection requirements.•Unapproved modifications to approved plans—made inthe field. Page 14 of 16 Draft City of Palo Alto Urban Forest Master Plan Goals, Policies, & Programs2nd Edition + final edits directed by Council in April 2016 Policy 6.J. Strive for optimal conditions in the natural areas of the city preserves and open spaces. Note: the needs of preserves and open spaces may differ from those of the urban forest and Resource Management Plans—specific to those environments—are needed. Program 6.J.i.. Ensure that the follow up citywide canopy cover analy-sis (Program 5.A.i.) is sufficient to establish a baseline of canopy cover in the city’s preserves and open spaces. Note: Natural habitats are complex and it is important to keep both habitat diversity and specific species interactions in mind when dealing with natural areas. Therefore, al- though the percentage of canopy cover in the natural areas is worth monitoring, it may not have the same relevance—in terms of optimal conditions—as it does in the urban forest. Program 6.J.ii. Establish a baseline for relevant information to be moni- tored—in addition to canopy cover—such as native versus non-native species populations. A statistically valid sample should be collected to analyze current conditions. Sampling methodology should enable long term monitoring, direct management decisions, and analyze the effectiveness of current practices. A permanent plot system would be an option. Experimentation in conjunction with analysis of natural regeneration practices, simulated disturbance regimes, and predation relationships should be employed. Note: This is not redundant with programs 5.A.iii. the analysis of 5.A.iii. will inform this task. Program 6.J.iii. Work with relevant departments to develop a long-range budget for tree management and maintenance in the open spaces that includes: •Tree inspections. •Tree removal and replacements. •Forest restoration. •Training for rangers. •Technology for tracking maintenance tasks. •Retention of dead trees and snags. •Protection of native volunteer saplings. •Survey of invasive tree species. •Mapping of soil types and depth to water table to informselection of ideal locations for a variety of tree species. •A plan to increase native canopy and decrease the popula- tion of invasive tree species—and monitor results. Program 6.J.iv. Work with relevant departments to develop a Comprehen- sive Conservation Plan that includes and/or considers: • Up-to-date information regarding Sudden Oak Death Dis- ease and other pathogens that impact the local ecosystem. • Maintaining healthy ecosystems by reducing the impacton trees by the implementation of fire management plans. • Best Management Practices for forest restoration. • A well-defined plan for tree replacement within the parks and open spaces. • Detailed map of locations of sensitive species. • Consideration of snags and dead trees. • Protection of native volunteer tree saplings. • Consideration for removal of invasive trees and replace-ment with native trees. • Trail placement that avoids impacts to native trees and sensitive understory species. Program 6.J.v. Work with relevant departments to update existing park plans and/or develop new plans to ensure that tree issues are ad- dressed. Program 6..J.vi. Coordinate between departments and outside partners re: •Appropriate mixes of trees, shrubs, and grasses •Natural cycles of disturbance such as fire •Response to use and impacts. •Appreciation by the community. Program 6.J.vii. Ensure that the “Restricted Species List” includes consid- eration of species appropriate for the golf course, parks, preserves, and open spaces e.g., •Importance of native species in natural areas. Page 15 of 16 Draft Goals, Policies, & Programs City of Palo Alto Urban Forest Master Plan2nd Edition + final edits directed by Council in April 2016 •Importance of avoiding invasive species. •Importance of fruit trees. • Need for evergreen canopy to support watershed protec- tion and wildlife habitat. •Need for shrub and understory species for increased andmulti-layered canopy and habitat. •Maintenance impacts of root damage to trails. •Maintenance impact of litter on playing fields. Program 6.J.viii. Work with Canopy to educate the community regarding the necessity of tree removals— and where safe, snag preserva- tion—in the parks and open spaces. Program 6.J.ix. Work with relevant departments to ensure consideration of tree preservation and tree replacement for capital improve- ment projects within city parks and open spaces. Page 16 of 16 Draft Implementation PlanPalo Alto Urban Forest Master Plan Implementation Plan In May of 2015, the City Council adopted the Urban Forest Master Plan—and directed staff to develop a 2nd Edition of the “Goals, Policies, and Programs. In April of 2016, the City Council adopted the 2nd Edition “Goals, Policies, and Programs”--and directed staff to make minor modification The following timeline, implementation plan, and annual budget needs apply to the 2nd Edition programs (adopted in April 2016) as well as the modifications directed by the City Council at that time. Timing and amounts are approximate. Some programs will require collaboration between departments and/or changes to the Municipal Code. Some programs support the main focus by means of technology, administration, partner-ships, and monitoring. For readability, the program are abbreviated; for complete language, see “Goals, Poli- cies,& Programs” section. 2nd Edition Attachment B At t a c h m e n t B 2nd Edition as of 9/20/18 page 1 of 26 Blank Page page 2 of 26 3456789101112 2017 ‐ 2018 2018 ‐ 2019 2019 ‐ 2020 2020 ‐ 2021 2021 ‐ 2022 2022 ‐ 2023 2023 ‐ 2024 2024 ‐ 2025  2025 ‐ 2026 2026 ‐ 2027 1. South PA 1. South PA 1. South PA 1. South PA 1. South PA 1. South PA 1. South PA 1. South PA 1. South PA 1. South PA 2. Pruning cycle 8. Oversight 13. ECR  No budget $150,000 $310,000 $460,000 $195,000 $290,000 $508,000 $140,000 $60,000 $110,000 $2,223,000 Implementation Timeline & Annual Budget Needs for the Remaining Years of the 2nd Edition of the Urban Forest Master Plan  The   d o m ina n t   p r o g ra m s  i n   Y e a r   1 1   a r e   t h e   C om pr e h e n s i v e   C on s e r v a ti o n   P l a n   a n d   up d a t i n g  o f   t h e   i n d i v i d u a l   p a r k   p l a n s   a l t h o u g h   t h e   s t a t u s   o f   t h is   p r o g ra m s  a n d   p r e c i s e   ne e d s   a r e   n o t   p r e d i c t a b l e   a s   t h i s  p r o j e c t   i s   l e d   b y   t h e   C om m u n it y   S e r v i c e s   D e p a r t m e n t   an d   a l r e a d y   i n   p r o g re s s .  Y e a r   1 1 al s o   c o n t a i n s   p r o g ra m s  f o r   e x p an d i n g  t h e   G I S   d a t a b a s e . Th e  p r o g ra m s  o f   Y ear   1 2 a r e   e x c i tin g  a n d   a i m   t o w a r d s   n e w   l e v e l s  o f   o p e r a t i o n ;   ho w e v e r ,   t h e y   a r e   s c h e d u l e d   a t   t h e   e n d   o f   t h e   I m ple m e nt a t i o n   P la n   s o   a s   n o t   t o   co m p et e   w i t h   m o r e   f u n d a m ent a l   n e e d s . 9. Oakwell survey 10. Recycled water  3. Revise Title 8 4. Funding  5. Technical Manual 6. Website/open portals Ye ar   3   i s   s o m ewh a t   d e f i n e d   b y   i t s  l a c k   o f   f u n d i n g .   H ow e v e r ,  s o m e  p r o g ra m s  w i l l   p r o g r e s s   b y   m e a n s   o f   sh i f t i n g  f u n d s   w i t h i n   t h e   U F   b u d g et   i n c l u d i n g   p r o g ra m s r e l a t e d   to   c a n o p y   d i s p a r i t y   i n   S o u t h   P a l o   A lto .   Co m p l e t i o n ,  ho w e v e r ,  w i l l   r e q u i r e   a d d i t i o n a l   f u n d s   s o   i t   i s   s c h ed u l e d   a n d   b u d g e t e d     i n   Y ear   4 . Ye ar   4   w i l l   f o c u s   o n   c o m pl e t i n g  i n ‐ pr o g r es s   p r o g ra m s  t h a t   w ere   in t e r u p t e d   b y  l a c k   o f   f u n d i n g   i n   Y ear   3 . 11. Utility conflicts 12. 2nd canopy assessment 14. Zoning analysis/Muni Code update 15. Street tree protocols Ye ar   9   p r o g ra m s  f o c u s   o n   e c o l o g ica l   a n d   w i l d l i f e   c o n c e r n s   wh i c h   a r e   s e c o n d a r y   o n l y   t o  i n f r a s t r u c t u r e   c o n f l i c t s ,   de v e l o p m en t   i m pa c t s ,  a n d   w a t e r   c o n c e r n s ‐ ‐ add r e s s e d   i n   ea r l i e r   y e a r s   o f   t h i s   i m pl e m en t a t i o n   p l a n . Ye ar s   8   & 10  t a c k l e   t h e   l o g i s t i c s   o f   i n c o r p o r a t i n g   t h e   kn o w l e d g e  g ain e d   f r o m   MP  e f f o r t s   i n t o   t h e   d a i l y   a c t i v i t i e s   o f   th e   c i t y   a n d   c o m mun i t y .   Y ear   1 0   f o c u s e s   o n   e d u c a t i o n   &   do c u m e nt   u p d a t e s . Pr o g r a m s  i n   Y rs  6   & 7 go  f u r t h e r   t h a n   e v e r   b e f o r e   t o   ex h a u s t i v e l y   s e a r c h   f o r   w ays   t o   i m p r o v e   p r o c e d u r e s   &   min i m i ze   n e g a t i v e   i m p a c t s   t o   t h e   u r b a n   f o r e s t .   Yr  6   f o c u s e s   o n   p r o g ra m s  t h a t  m ust   b e   c o o r d i n a t e d   w i t h   th e   U til i t i e s   D e p t .   & O f f i c e   o f   S us t a i n a b i i t y .  N o t e :   t h e 1 0‐ ye a r    f oll o w  u p   t o t he  c an o p y  an a l y s i s  o f 2 0 1 0   i s a l so   bu d g et d   f o r   Y ear   6 . Ye ar   7     f o c u s e s   o n   z o n i n g   r eg ul a t i o n s   w h i c h   m u s t   b e   co o r d i n a t e d   w i t h   t h e   P la n n i n g  D i v i s i o n   a n d   De v e l o p m en t   C ent e r .   7. Preferred/restricted species Ye ar   5   w i l l   f o c u s   o n   c o m mun i t y   r el a t i o n s h i p s   i n c l ud i n g  t h e   O a k w el l   S u r v e y   w h i c h   w a s   pr o m ot e d   b y   l o c a l   e n v i r o n m e n t a l   gr ou p s   d u r i n g   t h e   M a s t e r   P l a n   p ro c e s s . Ye ar s   8   &   1 0   t a c k l e   t h e   l o g i s t i c s   o f   in c o r p o r a t i n g  t h e   k n o w le d g e  g ain e d   f r o m MP  e f f o r t s   i n t o   t h e   d a i l y   a c t i v i t i e s   o f   t h e   cit y   a n d   c o m mun i t y .   Y ear   8   f o c u s e s   o n   te c h n o l o g y  a n d   m on i t o r i n g  p r o g ra m s.   16. Monitoring enhancements (technological) 17.Street tree  inventory update (iTree?) 18.Invasive species mgmt. 19. Ecological protocols 20. Inhouse catch‐up 21. Conservation & Park Plans 10‐year total 22. Soil/water GIS layers 23. Street tree mgmt plan 24. Carbon credit & CalFIRE 25. City Nursery, wood recycling,  Tree Give Away, etc. page 3 of 26               Blank Page       page 4 of 26 Draft Costs 1 2 3 4 Yrs 1‐2 NA NA NA NA NA NA COMPLETED as 3.A.iv.: Stanford tree tour piloted in October of 2015. Stanford pruning workshop held in July 2016.4. A . i v . Continue pruning workshops and tree tours and consider additional ways for community and staff to interact. Completed Years 1 & 2           July 1, 2015 thru June 30, 2017    In years 1 & 2 the South Palo Alto analysis was completed enabling work towards increasing that area of canopy to begin in year 3. The online tree library was  also completed providing a helpful tool for species selection. The UF staff began several inhouse interdepartmental dialogs pertaining to organization and  procedure‐‐which will be continued as other programs are implemented. Staff collaborated with local environmental groups and produced the 2nd Edition of  the UFMP in which programs have been added or enhanced to A) require more rigorous attention to ecological concerns during development review and B)  collect and monitor more data about ecological conditions.   Overview of Program or Program Group Individual Programs COMPLETED as 1.A.i.: Tree library is now available via UF & Canopy websites.1. A . i . Work with Canopy to complete the online “Tree Library" to achieve a helpful tool for staff and property owners. Completed programs continuted on next page COMPLETED as 3.Ai., 3.A.vii., & 4.i.xiii. UF Division collaborated with Canopy, California Native Plant Society, Acterra, the Santa Clara Valley Audubon Society to incorporate additional ecologically oriented paramaters and requirements into the programs for this 2nd Edition. UF Division collaborated w/stakeholders to revise outreach/notification procedures for utility pruning--and w/ local realtors about distributing FAQ list. Stewardship Agreement with Acterra enhanced to protect native seedlings within Arastradero Preserve. 4. A . i . Work with Canopy and stakeholders such as the California Native Plant Society, Acterra, the Santa Clara Valley Audubon Society to conduct at least 4 community outreach meetings to educate and get feedback: Introduce the website as a resource, Discuss “Hot Topics” from Master Plan survey, Discuss interactive open-source mapping. 4. A . v i i . Work with Canopy the California Native Plant Society, Acterra, and the Santa Clara Valley Audubon Society to develop the content for outreach possibilities such as city mailings, e-mail blasts, door hangers, bill inserts, social media, press releases, and newspaper columns. 5. B . x i v . Nurture existing volunteer support groups and work with non-profit organizations to reach out to businesses and corporate sponsors for forest-restoration projects. NA City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."  6. D . i . Investigate reasons for less canopy in south Palo Alto…NA NA NA COMPLETED as 1.D.i.: Findings presented to CC in 2017. page 5 of 26 5 6 NA NA Completed Programs (Yrs 1 & 2) NA NA NA NA NA NA NA 5. B . x i i i . Consider transferring maintenance responsibilities from Community Services Parks Division to Public Works Urban Forestry Division for: • All trees on the golf course. • Trees in developed areas of Open Space (along park roads and around structures/park facilities) COMPLETED as 3.A.iv.: Stanford tree tour (by Canopy) piloted in October of 2015. Stanford pruning workshop held in July 2016.4. A . i v . Continue pruning workshops and tree tours and consider additional ways for community and staff to interact. 3. B . i . Formalize the Urban Forester’s role relative to: • Citywide Sustainability Plan; • Development of citywide policy; • Inter-departmental collaboration; • Technical advice. 4. B . i . Explore ways to avoid root damage to sidewalks… explore root barriers and solutions such as meandering sidewalks around trees, suspending sidewalks above tree roots, and replacing concrete sidewalks with recycled rubber sidewalks. 5. B. x v i i . Develop a flexible staffing model that ensures staffing commensurate to work load increases and decreases. 6. J . i x . Ensure consideration of tree preservation and tree replacement for capital improvement projects within city parks and open spaces. 6. B . i . Ensure that the UF Division is included in the early phases of design and review of private projects. For discretionary review projects, work with Planning to ensure that each environmental assessment... will include trees in the aesthetic resources section... and biological resource section... as applicable in the early review phase. 6. B . v i i i . COMPLETED as 2.B.i,. 4.B.ii., 4.K.ii., 4.K.iii., 4.I.xii., 4.I.xi., 3.B.i., The new Urban Forester has begun discussions to identify and mitigate the potential conflicts between the multiple departments and disciplines of the city's functions. So far.... UF Division’s role at the DRC meetings formalized / counter technicians trained to provide back up for UF staff. Power Point presentation developed for both staff & developers (at DC.) Initiated contract for an arborist to review the IR compliance requirements regarding tree protection. The UF and Parks Divisions jointly updated language in Parks Master Plan-- also coordinating with the JPA and SCVWD regarding impacts along San Francisquito Creek and Palo Alto Golf Course. Parks Division staff can now log into TreeKeeper to input data / produce reports. The UF Division developed / presented possible design solutions to the Engineering Division re: future sidewalk design and maintenance tasks. NA NA Work with Canopy to educate the development community about the need to discuss trees during the early stage of a project’s design. page 6 of 26 Program Group 1 2 3 Yr 3 NA NA NANA 6. D . i i i . Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that preserving and increasing the canopy—and focus on native and introduced climate adaptive species—in South Palo Alto is a City priority. 6. H . i i i . Evaluate the current street tree pruning program and the possible advantages of a more frequent pruning cycle. Ensure that pruning continues to consider bird nesting seasons. This MP priority is long range and recurs in each remaing year of the plan. Based on the analysis done in Yrs 1 & 2 (Program 6.D.i.), these programs aim to ensure the addition of at least 1000 trees per year. Work commences in Year 3--even without specific funding by shifting existing funds within the UF budget. Continued progress inYears 4 through 12 will rely on specific funding. 6. D . i i . Develop strategies to end the trend of decreasing canopy in South Palo Alto…. The City Council identified this as a priority and although there is no funding for Year 3, it is scheduled for completion by means of shifting funds within the UF budget. Year 3 continuted on next page NANA This program is ongoing and even though there is no funding in Year 3, progress will continue by means of shifting funds within the UF budget. The main task in Year 3 will be to revise Title 8 of the Muni Code, "Trees and Vegetation." 6. C . i . Continue to enforce the City’s Tree Protection Ordinance but also review it to ensure that it reflects state water efficiency standards as well as this Master Plan's goals for regeneration of native woodland landscape  Overview of Program or Program Group Individual Programs City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."  Year 3          July 1, 2017 thru June 30, 2018    Year 3 is somewhat defined by its lack of funding. However, some programs progressed by means of shifting funds within the UF budget.  Note: Programs related to canopy  disparity in South Palo Alto will also progress in Year 3 by means of shifting funds within the UF budget; however, completion will require additional funds so it is scheduled and  budgeted  in Year 4. Costs page 7 of 26 4 NAYear 3 total NA These funding-oriented programs reflect multiple constituencies and vantage points; however, they have been consolidated in Year 3 for discussion--with the goal of precipitating funding in Years 4-12. Discussion resulted in the conclusion that implementation of the UFMP should be an ongoing budget adjustment. Ensure adequate budget to accomplish the strategies for preserving and increasing the canopy in South Palo Alto. 6. J . i i i . Develop long range operating budget that includes: •Inspections; •Removal / replacements; • Restoration.; Training; •Technology; •Retention of dead trees and snags; •Protection of native saplings.; Survey of invasive species; •Mapping of soil and water table; •Increase native/decrease invasives—monitor results. NA NA 3. A . v i i . 3. 6. D . i v . A. v i . 6. H . v . Review and update current fines and incentives as related to tree malpractice and vandalism. Work with relevant departments to update development fees--to accommodate intensification of the review process to ensure that all ecological and environmental concerns are met. Work with the city’s Office of Sustainability to reevaluate costs and fees related to efforts to coordinate sustainability programs. Work with the city’s Office of Sustainability to explore new funding sources for the Urban Forestry program. 6. H . v i . Amend fee schedule to include development fees to enable appropriate participation in project review, building and other permit issuance, regulatory compliance, and auditing. NA 5. B. x vi i i . 6. I . i . Reevaluate and adjust development review fees to accommodate work load increases and staffing impacts… Work with relevant departments to develop funding goals and strategies for desired tree pruning cycle.4. B . i v . 6. B . i i . Ensure that the Urban Forestry Division is included in the early phases of budgeting (for staff resources) as well as the early phases of design for Capital Improvement Projects. page 8 of 26 Program Group 1 5 Year 4 continuted on next page 3. B . i i . Work with the Office of Sustainability and environmental groups to develop a “Landscape Sustainability Checklist”—for development review. $0 $50,000 Review existing procedures and protocols for using mulch to suppress weeds (including state requirements) and develop site-specific criteria to ensure minimal impacts to wildlife… $50,000 $0 6. D . i i . Develop strategies to end the trend of decreasing canopy in South Palo Alto…. City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs." Year 4 July 1, 2018 thru June 30, 2019 Develop a Tree & Landscape Technical Manual (T&LTM) 6. J . v i . Coordinate between departments and with partners re: • Appropriate mixes of trees, shrubs, and grasses; • Natural cycles of disturbance such as fire; • Response to use and impacts; and • Appreciation by the community. Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that preserving and increasing the canopy—and focus on native and introduced climate adaptive species—in South Palo Alto is a City priority. Update the Tree Technical Manual This MP priority is long range and recurs in each remaing year of the plan. Based on the analysis done in Yrs 1 & 2 (Program 6.D.i.), these programs aim to ensure the addition of at least 300 trees per year. Work commences in Year 3--even without specific funding by shifting existing funds within the UF budget. Continues progress inYears 4 through 12 will rely on specific funding.6. D . i i i . Overview of Program or Program Group Individual Programs Costs Year 4 will focus on completing in-progress programs that were interupted by lack of funding in Year 3. Updating the Tree Technical Manual is now merged with devleoping a Tree & Landscape Technical Manual-- and is in progress. Completion of the manual will encompass all the programs within this group. Note: Funding will be provided by means of shifting $55,000 from existing funds previously allocated for Years 1& 2. Yr 4 5. B . x . Incorporate stormwater treatment and bioretention BMPs into the T&LTM…. To prevent runoff of polluted water, avoid use of recycled-tire or synthetic mulch and discourage use of recycled-tire or synthetic mulch on private property To prevent runoff of polluted water, avoid use of dyed mulch and discourage use of dyed mulch on private property. 5. B . i x . 6. F . i . 3 . D . i . 3 . D . i i . 3. D . i i i . page 9 of 26 7 15 $10,000 $60,000 21 $150,000 5. B . i i i . Develop open portals for data entry as a way of engaging the community as partners in stewardship and to improve data currency and accuracy….Ensure compatibility with mobile reporting application developed by the city. $10,000 $10,000 These programs aim to make the UF website an easy means of communication--and a useful tool. 4. A . v i . Develop a capability for community input on the Urban Forestry website. Year 4 total Update the City’s GIS and Tree Keeper database information about trees within the 32 parks, Municipal Golf Course, utility easements, city facilities, and city-owned property such as fire stations—to ensure completeness and accuracy. 5. B . v . Integrate the information in Tree-Keeper with the city’s GIS to enable review of the relationship between trees and other relevant geographic information such as parcel lines, land uses, zoning, soil types, watersheds, creeks, pavement, hazard areas, and utility infrastructure. $100,000 5. B . x i i . Improve the way maintenance work is documented/uploaded into TreeKeeper/GIS. Explore Smart Phone capabilities as well as the ability for the public to both access information about tree maintenance and contribute information about maintenance needs. $10,000 5. B . i v . page 10 of 26 Program Group 1 6 1. A . i v . Manage species diversity in such a way as to: •Emphasize regeneration of a native woodland landscape. • Avoid monocultures that create vulnerability. City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs." $0 Year 5 will focus on community relationships including the Oakwell Survey which was promoted by local environmental groups during the Master Plan process. Year 5 July 1, 2019 thru June 30, 2020 Yr 5 Individual Programs Costs 6. D . i i i . Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that preserving and increasing the canopy—and focus on native and introduced climate adaptive species—in South Palo Alto is a City priority. Overview of Program or Program Group This MP priority is long range and recurs in each remaing year of the plan. Based on the analysis done in Yrs 1 & 2 (Program 6.D.i.), these programs aim to ensure the addition of at least 300 trees per year. Work commences in Year 3--even without specific funding by shifting existing funds within the UF budget. Continues progress inYears 4 through 12 will rely on specific funding. 6. D . i i . Develop strategies to end the trend of decreasing canopy in South Palo Alto…. $0 1. A . i i . Work with Canopy and stakeholders to develop a “Preferred and Restricted Species List" that will be a helpful tool for staff and property owners. Year 5 continuted on next page Work with Canopy to encourage local and regional nurseries and garden centers to defer to stock the "preferred species"… $75,000 $75,000 6. J . v i i . Ensure that the “Restricted Species List” includes consideration of species appropriate for the golf course, parks, preserves, and open spaces e.g., importance of native species, avoiding invasive species, fruit trees, watershed protection, wildlife habitat, need for understory species, layerd canopy, root damage to trails, and litter on playing fields. Development of the "Preferred and Restricted Species List" will be informed by the "Tree Library" (Program 1.A.i.) and will--inturn-- inform the Tree & Landscape Technical Manual (Program 6.F.i.,) Completion will encompass the other programs in this group. Funding for this group is budgeted for Year 5; completion may take more than one year. 3. A . i . Work with the Office of Sustainability and environmental groups to ensure that the “Preferred and Restricted Species List” complements the City’s Sustainability Plan. 1. A . i i i . Develop site-specific species selection protocols to complement the “Preferred and Restricted Species List” 1. A . i i i . Work with Canopy and stakeholders to develop site-specific-species-protocols to complement the "Preferred Species List"… 6. B . i v . Provide education to all relevant staff about the "Preferred and Restricted Species List." 1. B . i . page 11 of 26 8 4. A . i i i Work with Canopy and stakeholders such as the California Native Plant Society, Acterra, and the Santa Clara Valley Audubon Society to establish a recurring forum that provides the community an opportunity to communicate with staff and members of the decision making bodies... 9 $310,000Year 5 total 2. A . v i i . 2. A . i i . Local environmental groups have expressed an urgent need to update the Oakwell survey done in 1997 and have contributed several programs related to that need. These programs will involve the participation of Canopy and local environmental groups. Funding is budgeted for Year 5; it may take multiple years to complete these programs. Update the Oakwell survey to: • Assess changes since 1997; • Evaluate the health/take actions to improve conditions; • Evaluate gaps and opportunities.2. A . i . 5. B . v i . 4. A . x i . 2. A . v i i i . Use the City’s GIS system to highlight native trees especially oak species, and create a layer that identifies connectivity and spatial distribution of oaks and riparian tree species. Partner with Acterra, Audubon and California Native Plant Society to develop educational materials and workshops on native woodland ecosystems, other native habitats and the benefits of native tree species in the urban landscape for both the public and urban forestry staff. These programs seek to establish a forum for interaction and explore the possibility of an oversight group simililar to existing boards and commissions. 3. A . i i i . Work with the city’s Office of Sustainability to evaluate the establishment of an oversight group... to investigate and comment on the impact of projects on the urban forest and overall ecosystem—and monitor the progress of the Urban Forest Master Plan goals. $55,000 $55,000 When a property transfers, provide information on how to care for oaks Create educational materials on oak tree care and pro actively reach out to property owners, landscaping firms, real estate agents and other audiences to educate them about the importance of oaks, other native, and introduced climate adaptive trees and how to care for these trees. Incorporate the Oakwell survey data into Tree-Keeper, the City’s GIS, and an interactive open-source mapping system such as OpenTreeMap. $180,000 $30,000 $45,000 $45,000 $15,000 $15,000 $30,000 page 12 of 26 Program Group 1 10 City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."  Year 6            July 1, 2020 thru June 30, 2021 Develop strategies to end the trend of decreasing canopy in South Palo Alto…. Programs in Yrs 6 & 7 go further than ever before to exhaustively search for ways to improve procedures & minimize negative impacts to the urban forest. Yr 6 focuses on  programs that must be coordinated with the Utilities Dept. & Office of Sustainabiity. Note: the10‐year  follow up to the canopy analysis of 2010 is also budgetd for Year 6. These Year 6 programs address a variety of water concerns. Success will involve the cooperation of the Office of Sustainabiity, multiple departments, and possible changes to the Munidipal Code. * Note: Program 3.C.iv. (emergency program to provide water to trees during severe drought) aims to ensure that money is held in reserve for if and when needed. These reserves do not necessarily need to be associated with funding for the UFMP. Rather, these funds can be part of citywide emergency funds. 3. C . i i . Develop a report re: achievements towards reducing salinity of recycled water from the RWQCP since Resolution 9035. $235,000 3. C . i i i . Work with Canopy and stakeholders… to develop a list of tree species appropriate for use in areas where recycled water is or may be used for irrigation. 3. C . i . Review existing monitoring programs regarding the use of recycled water for landscape irrigation at the Municipal Golf Course and Greer Park. Modify as needed. 3. C . v i . This MP priority is long range and recurs in each remaing year of the plan. Based on the analysis done in Yrs 1 & 2 (Program 6.D.i.), these programs aim to ensure the addition of at least 1000 trees per year. Work commences in Year 3--even without specific funding by shifting existing funds within the UF budget. Progress inYears 4 through 12 will rely on partnership funding beyond the budget shown. 6. D . i i . $0 6. D . i i i . Emphasize the Utilities Department’s “Waste Avoidance” programs (for water) on the Urban Forestry website. 3. C . i v . Yr 6  Overview of Program or Program Group Individual Programs Costs $8,000 Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that preserving and increasing the canopy—and focus on native and introduced climate adaptive species—in South Palo Alto is a City priority. $0 Year 6 continuted on next page $17,000 $1,000 $8,000 $1,000 $200,000 Work with relevant departments to encourage construction of rain gardens and use of condensation water from air-conditioning units, groundwater dewatering water, and hydrant flushing water to provide water for “thirsty” habitat trees… Work with relevant departments to develop an emergency program to provide water to trees during severe drought.* 3. C . v . page 13 of 26 11 12 $460,000 5. A . i . Follow up the 2010 canopy cover assessment done by UC Davis that established the baseline for this master plan—with a similar assessment in approximately 2020. Present a comparison of the two assessments to the City Council. These Year 6 programs focus on improvements that must be worked out with the help of the Utilities Department and are fundamental to sustaining Palo Alto’s legacy of beautiful tree- lined streets. * Note: Programs 6.H.ii., 4.B.ii, 6.H.i., & 4.B.iii. funded by Utilities Depart. 3. A . v . Work with the city’s Office of Sustainability and/or the Utilities Department and Canopy to create a guidance document—how to successfully incorporate solar collection and trees into site design—for those considering solar. A canopy comparison (1982 to 2010) was done to inform this MP. It clarified many questions about development impacts and identified where the urban forest most needed help. Subsequent discussions indicated a desire to repeat a similar comparison every 10 years. 6. J . i . Ensure that the follow up citywide canopy cover analysis (Program 5.A.i.) is sufficient to establish a baseline of canopy cover in the city’s preserves and open spaces. 6. J . i i . Establish a baseline for relevant information to be monitored (in addition to canopy cover). Note: This is not necessarily redundant with Program 5.A.iii.. $0 $175,000 $50,000 4. B . i i . Explore ways to prevent conflicts between tree roots and underground infrastructure such as requirements that limit the location of underground utilities to a corridor…* 6. H . i . 6. H . i i . Analyze and resolve conflicts regarding the space required between utilities underground equipment and other criteria related to what makes a planting site viable for street trees.* 3. A . i v . $175,000 Year 6 total $25,000 $25,000Work with the Utilities Department to publish tools and priorities for citing of solar collection devices. Same Review line clearing standards and criteria for selecting contractors; publish on the Urban Forest website.* 4. B . i i i . Develop ways to avoid disfigurement of trees from power line clearing such as running the power lines through protective conduits that don’t require as much clearance.* page 14 of 26 Program Group 1 13 City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."  Programs in Years 6 & 7 go further than ever before to exhaustively search for ways to improve procedures and minimize negative impacts to the urban forest. Year 7  focuses  on zoning regulations which must be coordinated with the Planning Division and Development Center.  This MP priority is long range and recurs in each remaing year of the plan. Based on the analysis done in Yrs 1 & 2 (Program 6.D.i.), these programs aim to ensure the addition of at least 1000 trees per year. Work commences in Year 3--even without specific funding by shifting existing funds within the UF budget. Progress inYears 4 through 12 will rely on partnership funding beyond the budget shown. 6. D . i i . Develop strategies to end the trend of decreasing canopy in South Palo Alto…. Year 7            July 1, 2021 thru June 30, 2022 Like Group 12, these programs also involve Zoning; and therefore, coordination with the Planning Division. The initial scope of these programs was completed in 2016; however, 2nd Edition augmentation will likely require furrther review and additional efforts. *Note: Most costs associated with these programs should be funded by application fees. Although some changes to the fees and fines were accomplished in Year 2, additional changes may be required. Further review of fees and fines is scheduled for Year- -Program Group 4. 6. E . i . Utilize the following resources when reviewing projects on El Camino Real (ECR): • ECR Master Planning Guidelines.; •... scenic design plans; • ... plans of nearby jurisdictions and agencies; and • County Urban Runoff Pollution Prevention Program.* 6. E . i i . Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that preserving and increasing the canopy—and focus on native and introduced climate adaptive species—in South Palo Alto is a City priority. Yr 7  Overview of Program or Program Group Individual Programs Costs $0 6. D . i i i . $0 $0 Coordinate with nearby jurisdictions/agencies re: trees within the ECR Corridor e.g., • Management of existing trees; • ...impacts and opportunities; and •...future needs; • Grand Boulevard Project.* Year 7 continuted on next page $0 page 15 of 26 14 $195,000 Work with relevant departments to create criteria for minimum tree plantings as development requirements. Augment project-review standard conditions w/ • Requirements for no net canopy loss per project site; • Soil volume requirements for trees per species group.; and • Habitat connectivity and regeneration of a native woodland ecosystem on a landscape scale. Ensure that (in addition to building standards) Palo Alto’s standards for landscape installations and renovations, consider appropriate species selection and placement of trees—especially relative to existing trees and habitat value. Develop incentives to retain/plant trees...of high habitat value and fruit trees—through... LEEDs , Build It Green, Green Points, & Backyard Habitat Programs, and/or similar...such as defined by Sustainable Sites Initiative, National Wildlife Federation, and San Francisco Estuary Institute’s Vision for a Resilient Silicon Valley. Develop requirements for new commercial, multi-unit, and single-family housing development projects to provide street trees (or space for future trees) and related irrigation systems. Note: The requirement for public art may be a useful model. 1. C . i v . Work with relevant departments to monitor and comment on zoning changes. Develop canopy thresholds— possibly based on zoning and land use goals of the Comprehensive Plan… 6. These Year 7 programs focus on improvements that can only be provided through zoning-and can only be accomplished with the help of the Planning Division. These programs are fundamental to sustaining Palo Alto’s legacy of an urban canopy that is above average in density. These programs will likely require changes to Title 18 of the Municipal Code, "Zoning." $195,000 G. i i . 6. C . i i i . 6 . G . i . 6. A . i v . Analyze the impact of basement construction—and dewatering by wells and basement sump pumps—on tree health and the urban forest. Focus shall include but not be limited to: • Soil volume; • Water table; • Root impact on the development and/or adjacent sites. $50,000 $100,000 6. A . i i . 6 . H . i v . Year 7 total 6. A . i i i . 1. C . i i i . Evaluate implementation/effectiveness of the requirement for 50% shading for parking lots and identified heat islands. Identify reasons for success and or failure. Modify as needed. $45,000 page 16 of 26 Program Group 1 15 $70,000 1. C . i . Year 8 continuted on next page 1. C . i i . Use criteria for viable street planting sites to review and update information about existing and available viable sites in TreeKeeper, and GIS—as well as an interactive open-source mapping solution such as OpenTreeMap. Develop criteria for viable street tree planting sites, increased planting of street trees, and related protocols to ensure stocking level of 98%. These programs aim to monitor the city’s commitment to achieving a 98% stocking level for street trees. 5. B . v . Integrate the information in Tree-Keeper with the city’s GIS to enable review of the relationship between trees and other relevant geographic information such as parcel lines, land uses, zoning, soil types, watersheds, creeks, pavement, hazard areas, and utility infrastructure. City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."  Year 8            July 1, 2022 thru June 30, 2023 1. D . i . Develop a monitoring program and produce annual reports of removals and plantings to show progress toward the goal of 98% full stocking of identified viable planting sites within right-of-ways and parks. Years 8 & 10 tackle the logistics of incorporating the knowledge gained from MP efforts into the daily activities of the city and community. Year 8 focuses on technology and  monitoring programs.  This MP priority is long range and recurs in each remaing year of the plan. Based on the analysis done in Yrs 1 & 2 (Program 6.D.i.), these programs aim to ensure the addition of at least 1000 trees per year. Work commences in Year 3--even without specific funding by shifting existing funds within the UF budget. Progress inYears 4 through 12 will rely on partnership funding beyond the budget shown. 6. D . i i . Develop strategies to end the trend of decreasing canopy in South Palo Alto…. $0 6. D . i i i . Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that preserving and increasing the canopy—and focus on native and introduced climate adaptive species—in South Palo Alto is a City priority.  Overview of Program or Program Group Individual Programs Yr 8 $70,000 $0 Costs 5. B . x i i . Improve the way maintenance work is documented/uploaded into TreeKeeper/GIS. Explore Smart Phone capabilities as well as the ability for the public to both access information about tree maintenance and contribute information about maintenance needs. page 17 of 26 16 17 $290,000 6. C . i i . Evaluate needs and benefits of a possible requirement that digital information about protected trees be submitted to the City as a condition of approval for permit applications. These programs aim to grow a database of explicit knowledge about individual properties and development projects. Conduct electronic tree surveys to enable analysis of development impact. The street tree inventory was updated in 2010 as part of this MP. 2022 is a logical time for a follow up. Year 8 total $140,000 $20,000 $2,000 $58,000 Develop database management tools to assist with monitoring, documentation, and evaluation of tree restoration work. 5. B . i i . 5. A . i i . Follow up 2010 inventory update and i-Tree streets analysis with either: • A similar cmprehensive inventory & analysis OR a series of 7 partial ones done annually.$140,000 $80,000 5. B . i . page 18 of 26 Program Group 1 18 $508,000 City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."  Year 9           July 1, 2023 thru June 30, 2024 5. A . i v . Conduct an i-Tree wildlife (or similar) assessment of the existing habitat and biodiversity—to establish a baseline and help identify and prioritize needs. Year 9 programs focus on ecological and wildlife concerns which are secondary only to infrastructure conflicts, development impacts, and water concerns‐‐addressed in earlier  years of this implementation plan. $508,000 This MP priority is long range and recurs in each remaing year of the plan. Based on the analysis done in Yrs 1 & 2 (Program 6.D.i.), these programs aim to ensure the addition of at least 1000 trees per year. Work commences in Year 3--even without specific funding by shifting existing funds within the UF budget. Progress inYears 4 through 12 will rely on partnership funding beyond the budget shown. 6. D . i i . Develop strategies to end the trend of decreasing canopy in South Palo Alto…. $0 6. D . i i i . Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that preserving and increasing the canopy—and focus on native and introduced climate adaptive species—in South Palo Alto is a City priority. Yr 9  Overview of Program or Program Group 4. A . v i i i . 5. A . i i i . Individual Programs Costs $0 2. A . v . Work with Canopy/stakeholders to: • Inventory the invasive tree species population as defined by the Recommended and Restricted list; • Formalize a plan for decreasing that population; • Develop procedures...;• Develop specifications…• Develop monitoring program.* 4. A . i x . Work with Santa Clara Valley Audubon Society to develop programs to familiarize residents with Palo Alto’s urban forest’s birds and butterflies—and ways to attract them. $95,000 $3,000 $45,000 $60,000 $275,000 $30,000 Year 9 total Conduct an i-Tree eco analysis (or similar) to establish a citywide benchmark...both public and private trees and then to monitor change in the future. Metrics should be compared to changes in order to craft policies, provide incentives, and adapt partnerships. Partner with Santa Clara Valley Audubon Society for the Palo Alto Christmas Bird Count, Spring Bird Count, and the Backyard Bird Count. The i-Tree eco analysis (or similar) and the i-Tree wildlife (or similar) assessment will be demanding endeavors. These programs will involve working closely with local environmental groups. * Note: Inventory of invasive species (a component of Program 2.A.v.) to be coordinated with the Parks & Open Spaces Division--and may begin as early as Year 3 or 4. 2. A . i i i . Develop a plan for restoring a city-wide native woodland landscape..... Specifically, • Street trees: from 7% to 10% within 10-year plan / 20% within 20 years.• Urban parks: from 11% to 25% within 10-year plan / 50% within 20 years. • OS/preserves: to at least 80% within 10-year plan.... page 19 of 26 Blank Page page 20 of 26 Program Group 1 19 Year 10           July 1, 2024 thru June 30, 2025 City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."  Years 8 & 10 tackle the logistics of incorporating the knowledge gained from MP efforts into the daily activities of the city and community. Year 10 focuses on education and  document updates. This MP priority is long range and recurs in each remaing year of the plan. Based on the analysis done in Yrs 1 & 2 (Program 6.D.i.), these programs aim to ensure the addition of at least 1000 trees per year. Work commences in Year 3--even without specific funding by shifting existing funds within the UF budget. Progress inYears 4 through 12 will rely on partnership funding beyond the budget shown. 6. D . i i . Develop strategies to end the trend of decreasing canopy in South Palo Alto…. $0 6. D . i i i . Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that preserving and increasing the canopy—and focus on native and introduced climate adaptive species—in South Palo Alto is a City priority. $0 6. B . i x . Work with Santa Clara Valley Audubon Society and other organizations to educate the development community about minimizing project effects on local wildlife. $40,000 Work with Canopy to educate the community regarding the necessity of tree removals… 4. A . i i . Work with Canopy and stakeholders such as the California Native Plant Society, Acterra, the Santa Clara Valley Audubon Society and the community to develop outreach procedures to follow prior to making any significant changes to the urban forest —whether or not CEQA review is required. 6. J . v i i i . 4. A . x . Educate citizens about correct pruning at the best time to protect bird habitat and nesting. Utilize public space opportunities--and encourage the use of private space opportunities--to implement management techniques that enable trees, shrubs, and compatible vegetation to coexist with the goals of producing ecosystem benefits, aesthetic interest, layered wildlife habitat, and food for people. Yr 10 10000 $1,000 $11,000 $13,000 Year 10 continuted on next page These educational and outreach programs aim to share the benefits--derived from the MP programs--with the community--to enhance the urban forest and ecological environment.  Overview of Program or Program Group Individual Programs Costs $5,000 2. A . v i . page 21 of 26 20 $140,000 $100,000 5. Provide training UF staff and park rangers that includes: • Certification as arborist & pesticide application; • Education in Integrated Pest Management, .mgmt of invasive plants, and ecology and native plants; • Proficiency in relevant software; • Tree Risk Management Protocols. ... B. x ix. 5. B . x v i . 6. B . v i i . Provide education to DR staff about City Sustainability Plan priorities and need for staff reports to include information about the role of trees in moderating potential negative impacts... or add beneficial services related to... Provide education to staff and ensure that tree maintenance practices continue to consider bird nesting seasons. Year 10 total Establish written risk management protocol and training for scheduled inspections. 6. B . v . 3 . B . i i i . Work with the city’s Office of Sustainability to educate staff about the importance of describing potentially negative—or unintended—impacts to the urban forest and ecologic balance/ resilience ...whether or not CEQA review is required. These programs aim to ensure that staff are informed and equipped to make use of the benefits derived from the MP programs to enhance the urban forest and ecological environment. 6. A . i i . Augment project-review standard conditions w/ • Requirements for no net canopy loss per project site; • Soil volume requirements for trees per species group; • Habitat connectivity and regeneration of an native woodland ecosystem on a landscape scale. 6. A . i . Review up-to-date sources for ... possible modifications to Zoning Regss, Building Standards, Green Building Standards, Standard Conditions of Approval, Standard Details, Green Infrastructure Practices, storm water permitting procedures, etc. 6. B . v i . Educate DR staff about City priorities and need for staff reports to include information about potential opportunities to enhance: • The vibrancy of the community..; • Human health benefits ...; • Bicycle and public-transportation… $20,000 $20,000 $10,000 $50,000 page 22 of 26 Draft Program Group 1 21 22 $60,000 6. J . i v . Develop a Comprehensive Conservation Plan * $20,0006. J . v . Update existing park plans and/or develop new plans to ensure that tree issues are addressed. $0 6. D . i i i . Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that preserving and increasing the canopy—and focus on native and introduced climate adaptive species—in South Palo Alto is a City priority. Individual Programs $0 City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."  Develop strategies to end the trend of decreasing canopy in South Palo Alto….  Overview of Program or Program Group $15,000 $20,000 Year 11 total Yr 11 Costs $0 $25,000 Year 11        July 1, 2025 thru June 30, 2026 The dominant programs in Year 11 are the Comprehensive Conservation Plan and updating of the individual park plans although the status of this programs and precise needs  are not predictable as this project is lead by the Community Services Department and already in progress. Year 11 also contains programs for expanding the GIS database. $40,000 5. B . v i i i . Develop a map showing the depth of available water within the urban forest. Having this information in the GIS is a lofty goal that would provide unprecedented guidance towards species selection and other choices relevant to the urban forest. 5. B . v i i . Develop or obtain a more up-to-date and accurate soils map and add it into the GIS. The specific tasks and budget needs of these programs to be further defined through future collaboration with the Parks Division. * Note: Comprehensive Conservation Plan (Program 6.J.iv.) to be coordinated with Parks & Open Spaces Division--and funded by Parks & Open Spaces CIP. This MP priority is long range and recurs in each remaing year of the plan. Based on the analysis done in Yrs 1 & 2 (Program 6.D.i.), these programs aim to ensure the addition of at least 1000 trees per year. Work commences in Year 3--even without specific funding by shifting existing funds within the UF budget. Progress inYears 4 through 12 will rely on partnership funding beyond the budget shown. 6. D . i i . page 23 of 26 Blank Page page 24 of 26 Program Group 1 23 24 City of Palo Alto Urban Forest Master Plan : Implementation Plan 2nd Edition Note: programs abbreviated; for complete language see "Goals, Policies & Programs."  Year 12        July 1, 2026 thru June 30, 2027 The programs of Year 12 are exciting and aim towards new levels of operation; however,  they are scheduled at the end of the Implementation Plan so as not to compete with  more fundamental needs. Yr 12 Costs Overview of Program or Program Group Individual Programs The needs of this program will be informed by the success of the site-specific species selection protocols (Program 1.A.iii. - in Year 4).5. B . x i . Complete the update of the Street Tree Management Plan ….$70,000 3. A . i i . Work with the city’s Office of Sustainability to evaluate future participation in carbon credit programs. $0 $10,000 $70,000 These valuable programs may happen sooner; however, as mentioned, they're scheduled at the end of the Implementation Plan so as not to compete with more fundamental needs. 5. B . x v . Explore a collaboration between relevant local fire protection districts and CAL FIRE regarding an educational campaign...about vegetation management in appropriate areas of the city. Incorporate into Sustainability Plan as well as the T&LTM..$10,000 This MP priority is long range and recurs in each remaing year of the plan. Based on the analysis done in Yrs 1 & 2 (Program 6.D.i.), these programs aim to ensure the addition of at least 1000 trees per year. Work commences in Year 3--even without specific funding by shifting existing funds within the UF budget. Progress inYears 4 through 12 will rely on partnership funding beyond the budget shown. 6. D . i i . Develop strategies to end the trend of decreasing canopy in South Palo Alto…. $0 6. D . i i i . Ensure that staff and contractors performing maintenance tasks in South Palo Alto know that preserving and increasing the canopy—and focus on native and introduced climate adaptive species—in South Palo Alto is a City priority. $0 Year 12 continuted on next page page 25 of 26 25 $110,000Year 12 total If exploration of these possibilities indicates feasibity, they could become unique enhancements to both the city and community. 1. B . i i . Consider feasibility of a city-owned nursery or partnership with California Native Plant Society, Acterra, or other local non-profits.$10,000 $2,500 $15,000 $2,500 $30,000 6. G. i ii .Explore the feasibility of a tree adoption program—possibly to be modeled after programs offered by the Sacramento Municipal Utility District (SMUD) which has been operating successfully for 15 years. 3. D . i v . Explore an expansion of the existing urban-wood recycling program to include higher end products that do not break the wood down… 2. A . i v . Initiate “tree giveaway” events that provide residents with free fruit trees, native trees and introduced climate adaptive trees. page 26 of 26 AGENDA ITEM NO. 11 CITY OF PALO ALTO MEMORANDUM TO: HONORABLE CITY COUNCIL FROM: CITY MANAGER DEPARTMENT: PUBLIC WORKS AGENDA DATE: 2/25/2019 ID#: 10034 SUBJECT: Adoption of the Urban Forest Master Plan Second Edition This item was included on the consent agenda for Council’s December 17, 2018 meeting. A concern was raised that councilmembers were not able to properly see the redline additions in the edited Goals, Policies, and Programs chapter, and three councilmembers voted to pull the item from consent. Following the December 17 meeting, staff determined that the redline additions had not been viewable because the Council packets were printed in black and white. Council’s packet, and the online report, now includes a color version of the Goals, Policies, and Programs chapter that shows the edits and the item has been placed on the consent agenda. ___________________________ ___________________________ Brad Eggleston Ed Shikada Director of Public Works City Manager COUNCIL MEETING Received Before Meeting 112/25/2019 4 DocuSign Envelope ID: EDB46003-8676-4339-ABA3-C568B84A12C6 City of Palo Alto (ID # 10057) City Council Staff Report Report Type: Consent Calendar Meeting Date: 2/25/2019 City of Palo Alto Page 1 Summary Title: Animal Shelter Design Services for Medical Suite and New Kennel, and Purchase of Modular Building Title: Approval of an Exemption from Competitive Solicitation, Approval of a Contract With Swatt Miers Architects Inc. in an Amount Not-to-Exceed $397,725 for Design Services for the Animal Shelter, and Authorization for the City Manager to Purchase a Modular Building from vendor Design Space Modular in an Amount Not-to-Exceed $300,000 for the Animal Shelter Renovation, Capital Improvement Program Project, PE-19002 From: City Manager Lead Department: Public Works Recommendation Staff recommends that Council: 1. Adopt the exemption from competitive solicitation by Council action as provided in PAMC section 2.30.330 (regarding professional services agreements), based on Swatt Miers Architects Inc.’s familiarity with the project, ability to perform the services, the failure of the RFI to receive proposals, and due to the tight timeline the City has committed to in its Animal Shelter agreement with Pets In Need; 2. Approve and authorize the City Manager or his designee to execute the attached contract C19174715 with Swatt Miers Architects, Inc. (Attachment A) in an amount not- to-exceed $397,725 for design services including $361,568 for basic services and $36,157 for additional services, for the Animal Shelter Renovation Capital Improvement Program project, PE-19002; 3. Authorize the City Manager or his designee to purchase a modular building in accordance with the City’s agreement with Pets In Need, through vendor Design Space Modular Buildings, Inc., in an amount not-to-exceed $300,000, for the Animal Shelter Renovation Capital Improvement Program Project, PE-19002. Background/Discussion For the last forty years, the City of Palo Alto has operated a full-service animal shelter located at 3281 East Bayshore Road. The animal services include a spay and neuter clinic, vaccine clinic, and adoption services for all types of animals. In November 2018, Council approved an CITY OF PALO ALTO City of Palo Alto Page 2 operating agreement with Pets In Need (PIN) (Staff Report #9822) to provide full-service shelter operation at the Palo Alto Animal Shelter. The agreement identifies the following facility improvement projects the City is responsible for and their completion and installation dates:  Remodel and expand the medical suite – November 2019  Addition of 16 new dog kennels (new kennel building) – July 2020  Install a modular office/classroom – July 2019  Minor improvements to the existing dog kennels – March 2019 The contract with Swatt Miers Architects, Inc. (SMA) will provide design services for a new one level dog kennel building and the upgrades of the existing medical area at the animal shelter. The scope of work includes schematic design, design development, construction documents, permitting and construction administration as well as meetings with PIN to review the design at appropriate milestones as described in Exhibit A of the contract. The new kennel building and modular office/classroom will go through the City’s architectural review process. It is anticipated that the medical suite remodel and minor improvements to the existing dog kennels will not require architectural review as the work is considered tenant improvements and maintenance and not visible from outside the building. Procurement Process On November 9, 2018, the City completed an informal, competitive solicitation process for the design services for the remodeling of the medical area at the Animal Shelter by soliciting four consultants by email for Requests for Information (RFIs). On November 26, 2018, no proposals were received. Staff contacted prospective proposers and learned that the lack of proposals was a result of the project’s small size and proposers’ lack of resources for taking on new projects. As no proposals were received through the informal procedure, Staff solicited a proposal from SMA which has extensive Animal Shelter experience and has worked with PIN and the City over the past two years on various upgrade proposals. Staff subsequently negotiated a contract with SMA, which has affirmed that it is committed to developing a program and plans that support the desired operational procedures of PIN and the City for both the medical area and new kennel. Staff recommends approval of the design contract with SMA in an amount not-to- exceed $397,725. Staff investigated pricing and options for the purchase of a 2,200 square foot modular office/classroom, including obtaining three informal quotes which were very close in pricing. PIN had previously worked with Design Space Modular Buildings, Inc. to specify the size and layout of the building required. One of the three informal quotes was from Design Space Modular Buildings, Inc. Staff requested, and the City Manager approved, an exemption from competive solicitation as being impractical under PAMC 2.30.360(b)(2) due to the tight timelines in the agreement with PIN. Staff recommends that Council authorize the City City of Palo Alto Page 3 Manager to approve the purchase of a modular building in an amount not-to exceed $300,000 through Design Space Modular Buildings, Inc. This purchase will expedite the installation and assist in meeting the completion dates specified in the agreement with PIN. Timeline/Next Steps Design for the medical suite remodel and new kennel buildings have separate timelines to meet the required deadlines in the agreement. Staff will return to Council for approval of construction contracts later in 2019. Resource Impact The total funding amount of $697,725 is available in Capital Improvement Program project PE- 19002 Animal Shelter Renovation. Policy Implications This project is in conformance with the City of Palo Alto’s Comprehensive Plan and does not represent any changes to existing City policies. Environmental Review The medical suite remodel is categorically exempt from California Environmental Quality Act (CEQA) under Section 15301(a) of the CEQA guidelines as repair, maintenance or minor alteration of existing facilities, and no further environmental review is necessary. The new modular building is categorically exempt from CEQA guideline Section 15301(e1) as addition to existing structures that will not result in an increase of less than 2,500 square feet. The addition of the new kennel building will go through environmental review as part of the Planning & Community Environment Department’s architectural review process. Attachments:  Attachment A: Swatt Miers Contract Professional Services Rev. April 27, 2018 1 CITY OF PALO ALTO CONTRACT NO. C19174715 AGREEMENT BETWEEN THE CITY OF PALO ALTO AND SWATT MIERS ARCHITECTS, INC. FOR PROFESSIONAL SERVICES This Agreement is entered into on this 25th day of February, 2019, (“Agreement”) by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and SWATT MIERS ARCHITECTS, INC., a California corporation, located at 5845 Doyle Street, Suite 104, Emeryville, CA 94608. ("CONSULTANT"). RECITALS The following recitals are a substantive portion of this Agreement. A. CITY intends to upgrade the medical area and construct a new kennel area at Palo Alto Animal Services (“Project”) and desires to engage a consultant to provide professional design services in connection with the Project (“Services”). B. CONSULTANT has represented that it has the necessary professional expertise, qualifications, and capability, and all required licenses and/or certifications to provide the Services. C. CITY in reliance on these representations desires to engage CONSULTANT to provide the Services as more fully described in Exhibit “A”, attached to and made a part of this Agreement. NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, in this Agreement, the parties agree: AGREEMENT SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described at Exhibit “A” in accordance with the terms and conditions contained in this Agreement. The performance of all Services shall be to the reasonable satisfaction of CITY. Optional On-Call Provision (This provision only applies if checked and only applies to on-call agreements.) Services will be authorized by CITY, as needed, with a Task Order assigned and approved by CITY’s Project Manager. Each Task Order shall be in substantially the same form as Exhibit A-1. Each Task Order shall designate a CITY Project Manager and shall contain a specific scope of work, a specific schedule of performance and a specific compensation amount. The total price of all Task Orders issued under this Agreement shall not exceed the amount of Compensation set forth in Section 4 of this Agreement. CONSULTANT shall only be compensated for work performed under an authorized Task Order and CITY may elect, but is not required, to authorize work up to the maximum compensation amount set forth in Section 4. DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B •----- Professional Services Rev. April 27, 2018 2 SECTION 2. TERM. The term of this Agreement shall be from the date of its full execution through completion of the services in accordance with the Schedule of Performance attached at Exhibit “B” through February 24, 2022 unless terminated earlier pursuant to Section 19 of this Agreement. SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of Services under this Agreement. CONSULTANT shall complete the Services within the term of this Agreement and in accordance with the schedule set forth in Exhibit “B”, attached to and made a part of this Agreement. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and timely manner based upon the circumstances and direction communicated to the CONSULTANT. CITY’s agreement to extend the term or the schedule for performance shall not preclude recovery of damages for delay if the extension is required due to the fault of CONSULTANT. SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Exhibit “A” (also referred to herein as the “Basic Services”), and reimbursable expenses, shall not exceed Three Hundred Sixty One Thousand and Five Hundred Sixty Eight Dollars ($361,568). CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this amount. In the event Additional Services (defined below) are authorized, the total compensation for Basic Services, Additional Services and reimbursable expenses shall not exceed Three Hundred Ninety Seven Thousand Seven Hundred Twenty Five Dollars ($397,725). The applicable rates and schedule of payment are set out at Exhibit “C-1”, entitled “SCHEDULE OF RATES,” which is attached to and made a part of this Agreement. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to the CITY. Additional Services, if any, shall be authorized in accordance with and subject to the provisions of Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed without the prior written authorization of CITY. “Additional Services” shall mean any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit “A”. SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly invoices to the CITY describing the services performed and the applicable charges (including an identification of personnel who performed the services, hours worked, hourly rates, and reimbursable expenses), based upon the CONSULTANT’s billing rates (set forth in Exhibit “C-1”). If applicable, the invoice shall also describe the percentage of completion of each task. The information in CONSULTANT’s payment requests shall be subject to verification by CITY. CONSULTANT shall send all invoices to the City’s project manager at the address specified at pweinvoices@cityofpaloalto.org. The City will generally process and pay invoices within thirty (30) days of receipt. SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All of the Services shall be performed by DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 3 CONSULTANT or under CONSULTANT’s supervision. CONSULTANT represents that it possesses the professional and technical personnel necessary to perform the Services required by this Agreement and that the personnel have sufficient skill and experience to perform the Services assigned to them. CONSULTANT represents that it, its employees and subconsultants, if permitted, have and shall maintain during the term of this Agreement all licenses, permits, qualifications, insurance and approvals of whatever nature that are legally required to perform the Services. All of the services to be furnished by CONSULTANT under this agreement shall meet the professional standard and quality that prevail among professionals in the same discipline and of similar knowledge and skill engaged in related work throughout California under the same or similar circumstances. SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner the Project or the performance of the Services or those engaged to perform Services under this Agreement. CONSULTANT shall procure all permits and licenses, pay all charges and fees, and give all notices required by law in the performance of the Services. SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs, including, but not limited to, increases in the cost of Services, arising from or caused by CONSULTANT’s errors and omissions, including, but not limited to, the costs of corrections such errors and omissions, any change order markup costs, or costs arising from delay caused by the errors and omissions or unreasonable delay in correcting the errors and omissions. SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works project, CONSULTANT shall submit estimates of probable construction costs at each phase of design submittal. If the total estimated construction cost at any submittal exceeds ten percent (10%) of CITY’s stated construction budget, CONSULTANT shall make recommendations to CITY for aligning the PROJECT design with the budget, incorporate CITY approved recommendations, and revise the design to meet the Project budget, at no additional cost to CITY. SECTION 10. INDEPENDENT CONTRACTOR. It is understood and agreed that in performing the Services under this Agreement CONSULTANT, and any person employed by or contracted with CONSULTANT to furnish labor and/or materials under this Agreement, shall act as and be an independent contractor and not an agent or employee of CITY. SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or transfer any interest in this Agreement nor the performance of any of CONSULTANT’s obligations hereunder without the prior written consent of the city manager. Consent to one assignment will not be deemed to be consent to any subsequent assignment. Any assignment made without the approval of the city manager will be void. SECTION 12. SUBCONTRACTING. DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 4 Option A: No Subcontractor: CONSULTANT shall not subcontract any portion of the work to be performed under this Agreement without the prior written authorization of the city manager or designee. Option B: Subcontracts Authorized: Notwithstanding Section 11 above, CITY agrees that subconsultants may be used to complete the Services. The subconsultants authorized by CITY to perform work on this Project are: 1. Lea & Braze 2. Mack 5 3. Philip Neumann 4.ZFA 5. Ned Patchett Consulting, Inc. CONSULTANT shall be responsible for directing the work of any subconsultants and for any compensation due to subconsultants. CITY assumes no responsibility whatsoever concerning compensation. CONSULTANT shall be fully responsible to CITY for all acts and omissions of a subconsultant. CONSULTANT shall change or add subconsultants only with the prior approval of the city manager or his designee. SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign George Miers as the Project Manager to have supervisory responsibility for the performance, progress, and execution of the Services to represent CONSULTANT during the day-to-day work on the Project. If circumstances cause the substitution of the project director, project coordinator, or any other key personnel for any reason, the appointment of a substitute project director and the assignment of any key new or replacement personnel will be subject to the prior written approval of the CITY’s project manager. CONSULTANT, at CITY’s request, shall promptly remove personnel who CITY finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property. CITY’s project manager is Holly Boyd, Public Works Department, Engineering Division, 250 Hamilton Ave., Palo Alto, CA 94303, Telephone:650-329-2612. The project manager will be CONSULTANT’s point of contact with respect to performance, progress and execution of the Services. CITY may designate an alternate project manager from time to time. SECTION 14. OWNERSHIP OF MATERIALS. Upon delivery, all work product, including without limitation, all writings, drawings, plans, reports, specifications, calculations, documents, other materials and copyright interests developed under this Agreement shall be and remain the exclusive property of CITY without restriction or limitation upon their use. CONSULTANT agrees that all copyrights which arise from creation of the work pursuant to this Agreement shall be vested in CITY, and CONSULTANT waives and relinquishes all claims to copyright or other intellectual property rights in favor of the CITY. Neither CONSULTANT nor its contractors, if any, shall make any of such materials available to any individual or organization without the prior written approval of the City Manager or designee. CONSULTANT makes no representation DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B • Professional Services Rev. April 27, 2018 5 of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work. SECTION 15. AUDITS. CONSULTANT will permit CITY to audit, at any reasonable time during the term of this Agreement and for three (3) years thereafter, CONSULTANT’s records pertaining to matters covered by this Agreement. CONSULTANT further agrees to maintain and retain such records for at least three (3) years after the expiration or earlier termination of this Agreement. SECTION 16. INDEMNITY. [Option A applies to the following design professionals pursuant to Civil Code Section 2782.8: architects; landscape architects; registered professional engineers and licensed professional land surveyors.] 16.1. To the fullest extent permitted by applicable law, including without limitation California Civil Code section 2782.8, CONSULTANT shall indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an “Indemnified Party”) from and against any and all third party demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorneys fees, experts fees, court costs and disbursements (“Claims”) to the extent that such Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. In no event shall the cost to defend and/or indemnify charged to the Consultant hereunder exceed the Consultant’s proportionate percentage of fault, in accordance with California Civil Code section 2782.8. However, notwithstanding the previous sentence, in the event one or more defendants in any such Claim is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the Consultant shall meet and confer with other such party or parties regarding unpaid defense costs, in accordance with California Civil Code section 2782.8. [Option B applies to any consultant who does not qualify as a design professional as defined in Civil Code Section 2782.8.] 16.1. To the fullest extent permitted by law, CONSULTANT shall protect, indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents (each an “Indemnified Party”) from and against any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, including all costs and expenses of whatever nature including attorneys fees, experts fees, court costs and disbursements (“Claims”) resulting from, arising out of or in any manner related to performance or nonperformance by CONSULTANT, its officers, employees, agents or contractors under this Agreement, regardless of whether or not it is caused in part by an Indemnified Party. 16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to require CONSULTANT to indemnify an Indemnified Party from Claims arising from the active negligence, sole negligence or willful misconduct of an Indemnified Party. DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B • Professional Services Rev. April 27, 2018 6 16.3. The acceptance of CONSULTANT’s services and duties by CITY shall not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall survive the expiration or early termination of this Agreement. SECTION 17. WAIVERS. The waiver by either party of any breach or violation of any covenant, term, condition or provision of this Agreement, or of the provisions of any ordinance or law, will not be deemed to be a waiver of any other term, covenant, condition, provisions, ordinance or law, or of any subsequent breach or violation of the same or of any other term, covenant, condition, provision, ordinance or law. SECTION 18. INSURANCE. 18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit "D". CONSULTANT and its contractors, if any, shall obtain a policy endorsement naming CITY as an additional insured under any general liability or automobile policy or policies. 18.2. All insurance coverage required hereunder shall be provided through carriers with AM Best’s Key Rating Guide ratings of A-:VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming CITY as an additional insured under such policies as required above. 18.3. Certificates evidencing such insurance shall be filed with CITY concurrent- ly with the execution of this Agreement. The certificates will be subject to the approval of CITY’s Risk Manager and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the Purchasing Manager thirty (30) days' prior written notice of the cancellation or modification. If the insurer cancels or modifies the insurance and provides less than thirty (30) days’ notice to CONSULTANT, CONSULTANT shall provide the Purchasing Manager written notice of the cancellation or modification within two (2) business days of the CONSULTANT’s receipt of such notice. CONSULTANT shall be responsible for ensuring that current certificates evidencing the insurance are provided to CITY’s Chief Procurement Officer during the entire term of this Agreement. 18.4. The procuring of such required policy or policies of insurance will not be construed to limit CONSULTANT's liability hereunder nor to fulfill the indemnification provisions of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including such damage, injury, or loss arising after the Agreement is terminated or the term has expired. SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES. DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 7 19.1. The City Manager may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written notice thereof to CONSULTANT. Upon receipt of such notice, CONSULTANT will immediately discontinue its performance of the Services. 19.2. CONSULTANT may terminate this Agreement or suspend its performance of the Services by giving thirty (30) days prior written notice thereof to CITY, but only in the event of a substantial failure of performance by CITY. 19.3. Upon such suspension or termination, CONSULTANT shall deliver to the City Manager immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by CONSULTANT or its contractors, if any, or given to CONSULTANT or its contractors, if any, in connection with this Agreement. Such materials will become the property of CITY. 19.4. Upon such suspension or termination by CITY, CONSULTANT will be paid for the Services rendered or materials delivered to CITY in accordance with the scope of services on or before the effective date (i.e., 10 days after giving notice) of suspension or termination; provided, however, if this Agreement is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT’s services which are of direct and immediate benefit to CITY as such determination may be made by the City Manager acting in the reasonable exercise of his/her discretion. The following Sections will survive any expiration or termination of this Agreement: 14, 15, 16, 19.4, 20, and 25. 19.5. No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Agreement. SECTION 20. NOTICES. All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: To CITY: Office of the City Clerk City of Palo Alto Post Office Box 10250 Palo Alto, CA 94303 With a copy to the Purchasing Manager To CONSULTANT: George Miers Swatt Miers Architects 5845 Doyle Street, Suite 104 Emeryville, CA 94608 DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 8 SECTION 21. CONFLICT OF INTEREST. 21.1. In accepting this Agreement, CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services. 21.2. CONSULTANT further covenants that, in the performance of this Agreement, it will not employ subconsultants, contractors or persons having such an interest. CONSULTANT certifies that no person who has or will have any financial interest under this Agreement is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California. 21.3. If the Project Manager determines that CONSULTANT is a “Consultant” as that term is defined by the Regulations of the Fair Political Practices Commission, CONSULTANT shall be required and agrees to file the appropriate financial disclosure documents required by the Palo Alto Municipal Code and the Political Reform Act. SECTION 22. NONDISCRIMINATION. As set forth in Palo Alto Municipal Code section 2.30.510, CONSULTANT certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to that person’s race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. CONSULTANT acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY’s Environmentally Preferred Purchasing policies which are available at CITY’s Purchasing Department, incorporated by reference and may be amended from time to time. CONSULTANT shall comply with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste Program. Zero Waste best practices include first minimizing and reducing waste; second, reusing waste and third, recycling or composting waste. In particular, CONSULTANT shall comply with the following zero waste requirements: (a) All printed materials provided by CONSULTANT to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double-sided and printed on a minimum of 30% or greater post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post- consumer material and printed with vegetable based inks. (b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including but not limited DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 9 to Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Division’s office. (c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no additional cost to CITY, for reuse or recycling. CONSULTANT shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed. SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE. CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as it may be amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code section 4.62.060. SECTION 25. NON-APPROPRIATION 25.1. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement. SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC WORKS CONTRACTS 26.1 This Project is not subject to prevailing wages. CONSULTANT is not required to pay prevailing wages in the performance and implementation of the Project in accordance with SB 7 if the contract is not a public works contract, if the contract does not include a public works construction project of more than $25,000, or the contract does not include a public works alteration, demolition, repair, or maintenance (collectively, ‘improvement’) project of more than $15,000. OR 26.1 CONSULTANT is required to pay general prevailing wages as defined in Subchapter 3, Title 8 of the California Code of Regulations and Section 16000 et seq. and Section 1773.1 of the California Labor Code. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of worker needed to execute the contract for this Project from the Director of the Department of Industrial Relations (“DIR”). Copies of these rates may be DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B • Professional Services Rev. April 27, 2018 10 obtained at the Purchasing Division’s office of the City of Palo Alto. CONSULTANT shall provide a copy of prevailing wage rates to any staff or subcontractor hired, and shall pay the adopted prevailing wage rates as a minimum. CONSULTANT shall comply with the provisions of all sections, including, but not limited to, Sections 1775, 1776, 1777.5, 1782, 1810, and 1813, of the Labor Code pertaining to prevailing wages. 26.2 CONSULTANT shall comply with the requirements of Exhibit “E” for any contract for public works construction, alteration, demolition, repair or maintenance. SECTION 27. MISCELLANEOUS PROVISIONS. 27.1. This Agreement will be governed by the laws of the State of California. 27.2. In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Santa Clara, State of California. 27.3. The prevailing party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys' fees expended in connection with that action. The prevailing party shall be entitled to recover an amount equal to the fair market value of legal services provided by attorneys employed by it as well as any attorneys’ fees paid to third parties. 27.4. This document represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations, and contracts, either written or oral. This document may be amended only by a written instrument, which is signed by the parties. 27.5. The covenants, terms, conditions and provisions of this Agreement will apply to, and will bind, the heirs, successors, executors, administrators, assignees, and consultants of the parties. 27.6. If a court of competent jurisdiction finds or rules that any provision of this Agreement or any amendment thereto is void or unenforceable, the unaffected provisions of this Agreement and any amendments thereto will remain in full force and effect. 27.7. All exhibits referred to in this Agreement and any addenda, appendices, attachments, and schedules to this Agreement which, from time to time, may be referred to in any duly executed amendment hereto are by such reference incorporated in this Agreement and will be deemed to be a part of this Agreement. 27.8 In the event of a conflict between the terms of this Agreement and the exhibits hereto or CONSULTANT’s proposal (if any), the Agreement shall control. In the case of any conflict between the exhibits hereto and CONSULTANT’s proposal, the exhibits shall DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 11 control. 27.9 If, pursuant to this contract with CONSULTANT, CITY shares with CONSULTANT personal information as defined in California Civil Code section 1798.81.5(d) about a California resident (“Personal Information”), CONSULTANT shall maintain reasonable and appropriate security procedures to protect that Personal Information, and shall inform City immediately upon learning that there has been a breach in the security of the system or in the security of the Personal Information. CONSULTANT shall not use Personal Information for direct marketing purposes without City’s express written consent. 27.10 All unchecked boxes do not apply to this Agreement. 27.11 The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities. 27.12 This Agreement may be signed in multiple counterparts, which shall, when executed by all the parties, constitute a single binding agreement. DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 12 CONTRACT No. C19174715 SIGNATURE PAGE IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement on the date first above written. CITY OF PALO ALTO ____________________________ City Manager (Required on contracts over $85,000) APPROVED AS TO FORM: __________________________ City Attorney or designee (Required on Contracts over $25,000) CONSULTANT SWATT MIERS ARCHITECS, INC. Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: EXHIBIT “A”: SCOPE OF SERVICES EXHIBIT “B”: SCHEDULE OF PERFORMANCE EXHIBIT “C”: COMPENSATION EXHIBIT “C-1”: SCHEDULE OF RATES EXHIBIT “D”: INSURANCE REQUIREMENTS DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Partner George Miers Robert Swatt Partner ~DocuSigned by: L~:t?E~~ Professional Services Rev. April 27, 2018 13 EXHIBIT “A” SCOPE OF SERVICES 1. INTRODUCTION For the last forty years, the City of Palo Alto has operated a full-service animal shelter located at 3281 E. Bayshore Road. The animal services include a spay and neuter clinic, vaccine clinic, and adoption services for all types of animals. In 2018, the City entered into a private-public partnership with Pets In Need (PIN), which calls for renovations to the existing animal shelter building. This Agreement with Consultant is to provide design services for the renovation of the existing building, specifically, for Consultant to design a new one-level kennel building extension and to upgrade the existing medical area at the existing animal shelter. The existing medical area consists of prep, recovery and storage areas, an office and surgery room. The existing areas are small for their purposes, and will be redesigned to increase space for procedures and for more and different types of care and equipment. The Consultant shall refer to the Asbestos Report from City for the animal shelter for planning and design. 2. SCOPE OF SERVICES The Consultant’s Basic Services for the medical suite and new kennel building, respectively, consist of five Tasks: Task 1, Schematic Design; Task 2, Design Development; Task 3, Construction Documents; Task 4, Permitting; and Task 5, Construction Administration. Each of tasks 1-5, as further described below, are required to be performed separately for both the medical area and new kennel. These two projects also require separate permit and bid documents with their own schedules. In addition, the Consultant shall present the design of the new kennel building to Palo Alto’s Architectural Review Board (ARB). TASKS 1-5 IN FURTHER DETAIL: Task 1. Schematic Design 1.1 Project start-up and programming a. Consultant and Design Team shall meet with City and Pets In Need (PIN) representatives (2 meetings @ 1 hour each). b. Consultant shall review record drawings, reports and studies provided by City. 1.2 Prepare schematic a. Consultant shall review the Geotechnical Report and site survey provided by the City. b. Consultant shall conduct code analysis and ADA assessment. c. Consultant shall coordinate design with City and PIN representatives. d. Consultant shall meet with City and PIN (1 meeting @ 2 hours). e. Consultant shall prepare outline specifications and schedule for project. f. Consultant shall submit an electronic schematic design package to City for review which shall be compromised of the site (plan), architectural (architectural plans, DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 14 elevations, and sections), structural (basic structural systems), and any relevant supporting material, including material boards. 1.3 Upon completion of schematic design, Consultant shall provide a schematic–level construction cost estimate for the Project. Consultant shall meet with City and PIN to review cost estimate and compare it to the construction budget to identify opportunities for enhancement or necessity for value engineering. 1.4 Consultant shall coordinate and meet with project team, as needed, including Public Works Engineering, Fire, Planning, Building and Utilities Engineering. 1.5 Consultant shall assist the City in obtaining ARB approval required for implementation for the work. The Consultant shall prepare presentation materials, required drawing sets and present the schematic design to City Boards and Commissions (2 meetings @ 2 hours each with Architectural Review Board (ARB)). Task 2. Design Development 2.1 Prepare design development package a. Consultant shall refine and update schematic design drawings in response to comments from ARB and City representatives. b. Consultant shall develop interior, building and site details. c. Consultant shall prepare in-progress specifications for projects. d. Consultant shall develop interior/exterior design. e. Consultant shall prepare interior/exterior product/finish boards. 2.2 Consultant shall submit an electronic design development package to City for review which shall include the architectural, structural, and building systems drawings, and any relevant drawings and materials. 2.3 Consultant shall coordinate and meet with project team, as needed, including Public Works Engineering, Fire, Planning, Building and Utilities Engineering. 2.4 Upon completion of design development, Consultant shall a provide design development-level construction cost estimate and a project schedule including time for permits required. Task 3. Construction Documents 3.1 Consultant shall prepare construction documents a. Consultant shall refine and update design development drawings. b. Consultant shall prepare technical specifications for project in CSI format. c. Consultant shall coordinate the technical specifications with City’s General Conditions and Construction Contract template. d. Consultant shall refine interior design. DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 15 e. Consultant shall develop final interior product/finish/furnishing boards. f. Consultant shall coordinate with City’s design team. 3.2 Consultant shall submit electronic sets of the 65% and 95% construction documents package to City for review which shall include the architectural, structural, and building systems drawings, and any relevant drawings, and materials and specifications. Anticipated plan sheets for submittal to the City shall include but not be limited to the following: 1. Title sheet 2. Stage construction plan and notes 4. Architectural exterior and interior plans, elevation and finish schedule 5. Structural plans and details 6. MEPF plans (including upgrading and relocation of electrical panel) 7. Typical cross sections 8. Cabinetry, doors and miscellaneous details. 3.3 Consultant shall provide a 50% and 80% construction document cost estimate and updated project schedules. Task 4. Permitting 4.1 Consultant shall assist the City in obtaining all building permits, and other permits as applicable, required for implementation of the work. 4.2 Consultant shall provide final 100% construction documents, estimated timeline and cost estimate to City. All drawings shall be delivered to the City in AutoCAD 2013 and PDF formats. 4.3 Upon completion of construction documents, Consultant shall provide a final construction cost estimate and a final estimated construction timeline for the Project. Task 5. Construction Administration 5.1 The Consultant shall provide assistance to City staff (e.g. pre-bid meeting with prospective bidders, issuance of addenda, etc.) during the bidding phase of the project as well as construction phase services to be provided (e.g. assistance with Requests for Information, review of contractor submittals, review of change order requests, periodic construction observation to ensure compliance with design, preparation of record drawings, etc.). DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 16 EXHIBIT “B” SCHEDULE OF PERFORMANCE CONSULTANT shall perform the Services so as to complete each milestone within the number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the project managers for CONSULTANT and CITY so long as all work is completed within the term of the Agreement. CONSULTANT shall provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt of the notice to proceed (NTP). Milestones Completion (No. of Weeks From NTP) Medical Upgrade Area1 1. Schematic Design 2 2. Design Development 8 3. Construction Documents 12 4. Permitting 18 5. Construction Administration 42 New Kennel Building 1. Schematic Design 18 2. Design Development 24 3. Construction Documents 32 4. Permitting 41 5. Construction Administration 80 1 The design of the medical area upgrades is the priority. DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 17 EXHIBIT “C” COMPENSATION The CITY agrees to compensate the CONSULTANT for professional services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the hourly rate schedule attached as exhibit C-1 up to the not to exceed budget amount for each task set forth below. CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below provided the total compensation for Basic Services, including reimbursable expenses, and the total compensation for Additional Services do not exceed the amounts set forth in Section 4 of this Agreement. BUDGET SCHEDULE NOT TO EXCEED AMOUNT Task 1 $48,046 (Schematic Design—medical suite and kennel) Task 2 $76,886 (Design Development—medical suite and kennel) Task 3 $129,206 (Construction Documents—medical suite and kennel) Task 4 $30,606 (Permitting—medical suite and kennel) Task 5 $69,624 (Construction Administration—medical suite and kennel) Sub-total Basic Services $354,368 Reimbursable Expenses $7,200 Total Basic Services and Reimbursable expenses $361,568 Additional Services (Not to Exceed) $36,157 DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 18 Maximum Total Compensation $397,725 REIMBURSABLE EXPENSES The administrative, overhead, secretarial time or secretarial overtime, word processing, photocopying, in-house printing, insurance and other ordinary business expenses are included within the scope of payment for services and are not reimbursable expenses. CITY shall reimburse CONSULTANT for the following reimbursable expenses at cost. Expenses for which CONSULTANT shall be reimbursed are: $7,200 (as above) A. Travel outside the San Francisco Bay area, including transportation and meals, will be reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of travel and meal expenses for City of Palo Alto employees. B. Long distance telephone service charges, cellular phone service charges, facsimile transmission and postage charges are reimbursable at actual cost. All requests for payment of expenses shall be accompanied by appropriate backup information. Any expense anticipated to be more than $500 shall be approved in advance by the CITY’s project manager. ADDITIONAL SERVICES The CONSULTANT shall provide Additional Services (as defined in Section 4, entitled “Not to Exceed Compensation” of this Agreement) only by advanced, written authorization from the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a detailed written proposal including a proposed description of the scope of services, schedule, level of effort, and CONSULTANT’s proposed maximum compensation, including reimbursable expense, for such services based on the rates set forth in Exhibit C-1. The Additional Services scope, schedule and maximum compensation shall be negotiated and agreed to in writing by the CITY’s Project Manager and CONSULTANT prior to commencement of such services. Payment for Additional Services is subject to all requirements and restrictions in this Agreement. DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 19 EXHIBIT “C-1” SCHEDULE OF RATES 1. SWATT MIERS ARCHITECTS, INC. (CONSULTANT) 2. ZFA STRUCTURAL ENGINEERS (SUBCONSULTANT) DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Principal. ....................................................................................................................................................... 285.00 hr. Senior Project Manager/ Senior Architect... ........................................................................................ 190.00 hr. Construction Administrator ........................................................................................................................ 175.00 hr. Senior Interior Designer ............................................................................................................................. 165.00 hr. Project Architect/ Project Manager ...................................................................................................... 165.00 hr. Job Captain ................................................................................................................................................... 140.00 hr. Architect ......................................................................................................................................................... 120.00 hr. Interior Designer ........................................................................................................................................... 120.00 hr Senior Designer / Drafter .......................................................................................................................... 120.00 hr. Intermediate Designer/ Dra fter ................................................................................................................. 95.00 hr. Junior Designer / Drafter ............................................................................................................................ 85.00 hr. Administrative Staff ....................................................................................................................................... 65.00 hr. Principal (Construction Development Phase) ...................................................................................... $225.00 hr. Principal (Construction Adminstration Phase) ..................................................................................... $225.00 hr . Executive Principal ........ .. Principal ....................... .. Associate Principal Senior Associate Associate Senior Engineer .. Engineer .... $190.00 per hour .... $170.00 per hour .. ... $160.00 per hour ... $150.00 per hour ...... $140.00 per hour ..... $120.00 per hour .. .... $110.00 per hour Designer ................................ $100.00 per hour Project BIM Manager ............. $120.00 per hour Senior BIM Tech.. .. ........ $110.00 per hour BIM Technician.... .. ............ $100.00 per hour Engineering Support ......... $65.00 per hour Professional Services Rev. April 27, 2018 20 3. LEA & BRAZE ENGIEERING, INC. (SUBCONSULTANT) 4. MACK 5 (SUBCONSULTANT) 5. NED PATCHETT CONSULTING, INC. (SUBCONSULTANT) 6. PHILIP NEUMANN ENERGY DESIGN (SUBCONSULTANT) DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Civil Principal $230/hr Senior Proj ect Manager / Sr. Engineer 205/hr Project Manager / Engineer $180/hr Design Engineer 165/hr Engineering Technician $150/hr Civil CAD Drafter 130/hr Depositions and/or court appearance $475/hr with a 4 hour min. Princ ipal/Managing Principal Sen ior Cost and Project Managers Cost and Project Managers Project and Cost Engineers Adm inist rat ive Support ~urvey Principal Associate Surveyor Survey Calculations 1-Person Survey Crew 2-Person Survey Crew Survey CAD Drafter Clerical $195 -$222/hr $170-$195/hr $145-$170/hr $120-$145/hr $80/hr 1) Ned Patchett-Certified Arborist $200 per hour. 2) Dan Patchett-Certified Arborist $150 per hour. 3) Kevin Patchett-Certified Arborist $150 per hour. 4) Tina Lourenco-Administrative Assistant $50 per hour. FEES BASED O N THESE HOURLY AMOU N TS BELOW MECHAN ICAL E N GIN EER ENERGY DESIG N A N D COM PLIAN CE CAD DRAW IN GS $185.00 $175.00 $ 90.00 $230/hr $180/hr $1 50/hr $205/hr $235/hr $130/hr $85/hr Professional Services Rev. April 27, 2018 21 EXHIBIT “D” INSURANCE REQUIREMENTS CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS, AS SPECIFIED, BELOW: REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS EACH OCCURRENCE AGGREGATE YES YES WORKER’S COMPENSATION EMPLOYER’S LIABILITY STATUTORY STATUTORY YES GENERAL LIABILITY, INCLUDING PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL LIABILITY BODILY INJURY PROPERTY DAMAGE BODILY INJURY & PROPERTY DAMAGE COMBINED. $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES AUTOMOBILE LIABILITY, INCLUDING ALL OWNED, HIRED, NON-OWNED BODILY INJURY - EACH PERSON - EACH OCCURRENCE PROPERTY DAMAGE BODILY INJURY AND PROPERTY DAMAGE, COMBINED $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES PROFESSIONAL LIABILITY, INCLUDING, ERRORS AND OMISSIONS, MALPRACTICE (WHEN APPLICABLE), AND NEGLIGENT PERFORMANCE ALL DAMAGES $1,000,000 YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONTRACTOR AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I. INSURANCE COVERAGE MUST INCLUDE: A. A PROVISION FOR A WRITTEN THIRTY (30) DAY ADVANCE NOTICE TO CITY OF CHANGE IN COVERAGE OR OF COVERAGE CANCELLATION; AND B. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONTRACTOR’S AGREEMENT TO INDEMNIFY CITY. C. DEDUCTIBLE AMOUNTS IN EXCESS OF $5,000 REQUIRE CITY’S PRIOR APPROVAL. II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING URL: https://www.planetbids.com/portal/portal.cfm?CompanyID=25569. III. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO “ADDITIONAL INSUREDS” A. PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B Professional Services Rev. April 27, 2018 22 B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION 1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. VENDORS ARE REQUIRED TO FILE THEIR EVIDENCE OF INSURANCE AND ANY OTHER RELATED NOTICES WITH THE CITY OF PALO ALTO AT THE FOLLOWING URL: HTTPS://WWW.PLANETBIDS.COM/PORTAL/PORTAL.CFM?COMPANYID=25569 OR HTTP://WWW.CITYOFPALOALTO.ORG/GOV/DEPTS/ASD/PLANET_BIDS_HOW_TO.ASP DocuSign Envelope ID: 1DBB0707-598C-43D3-9365-AAF12FBBCB6B City of Palo Alto (ID # 9984) City Council Staff Report Report Type: Action Items Meeting Date: 2/25/2019 City of Palo Alto Page 1 Summary Title: 285 Hamilton Avenue: Roof Deck Title: PUBLIC HEARING/QUASI-JUDICIAL: 285 Hamilton Avenue [18PLN- 00006]: Recommendation on Applicant's Request for a Text Amendment to Title 18 of the Palo Alto Municipal Code to Allow for Minor Increases in Height and Floor Area to Provide Access to Roof-top Decks on Existing Structures in the Commercial Downtown (Community) CD-C Subdistrict, as well as a Conditional Use Permit and Architectural Review for a 2,600 Square Foot Roof-top Deck on the Roof of the Existing Commercial Building at 285 Hamilton Avenue. The Planning and Transportation Commission Reviewed and Recommended Approval (4-2) of the Text Amendment and Conditional Use Permit at a Public Hearing on October 10, 2018. Environmental Assessment: Exempt per Sections 15301 and 15305 of the California Environmental Quality Act ( CEQA) Guidelines. Zone District: CD -C(GF)(P) (Continued From November 19, 2018) From: City Manager Lead Department: Planning and Community Environment Recommendation Staff recommends that Council take the following actions: 1. Find the proposed text amendment and architectural review and conditional use permit applications exempt from the California Environmental Quality Act (CEQA) per Guidelines Sections 15301 and 15305. 2. Introduce for first reading and adopt the attached ordinance and approve the proposed record of land use action approving architectural review and conditional use permit applications. Executive Summary The applicant requests a text amendment to Title 18 of the Palo Alto Municipal Code (Zoning Code) to exempt minor increases to the height and gross floor area of existing buildings that are City of Palo Alto Page 2 considered legally noncomplying in the CD-C Downtown Commercial Zoning District to allow for features providing access to rooftop decks and gardens, such as elevators, elevator vestibules, and covered staircases. The applicant also requests architectural review and a conditional use permit to allow an outdoor activity area over 2,000 square feet in size on the roof at 285 Hamilton Avenue, which encompasses the area associated with the proposed roof deck. Pursuant to PAMC section 18.40.170, the Planning Director has referred the decision on architectural review and conditional use permit applications to the City Council for decision concurrent with the Council’s consideration of the text amendment. This item was originally scheduled for the November 19, 2018 Council hearing. At this hearing the City Council voted to postpone the item to a date uncertain given the late hour of the meeting. Since that time, staff has updated the Draft Record of Land Use Action to clarify that floor area associated with roof deck access is considered an amenity and exempt from Gross Floor Area, and that access is restricted to employees and guests. Background Prior City Reviews & Action City Council: The Council conducted a prescreening for the proposed text amendment and roof deck on November 27, 2017. Staff Report: https://www.cityofpaloalto.org/civicax/filebank/documents/62190 Video: http://midpenmedia.org/city-council-148/ Transcript: https://www.cityofpaloalto.org/civicax/filebank/documents/64102 On November 19, 2018, Council postponed the item to a date uncertain Staff Report: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=62094.45&BlobID=67651 Video: https://midpenmedia.org/city-council-152-11192018/ PTC: The PTC reviewed the text amendment and CUP request on October 10, 2018. Staff Report: https://www.cityofpaloalto.org/civicax/filebank/documents/67133 Video: http://midpenmedia.org/planning-transportation-commission-63-10102018/ HRB: None ARB: None The applicant proposes a text amendment that would exempt minor additions in floor area necessary to provide access to roof decks and patios on existing buildings that exceed the 50 foot height limit in the Downtown. Roof decks, patios, and gardens are already permitted facilities that may be incorporated into a permitted or conditionally permitted use. The text amendment would modify Section 18.18 of the Zoning Code to allow for an increase in the degree of height and building envelope noncompliance for “grandfathered” facilities in the CD- City of Palo Alto Page 3 C District, and to exempt related building square footage from gross floor area. A summary of the relevant existing code sections is provided below, and is followed by a Discussion section describing the proposed changes to those sections. Attachment D of this report includes the text of the amendments in strike-out/underline format, indicating sections to be removed and added respectively. Downtown Commercial CD District Section 18.18 of the Municipal Code provides the allowable land uses and development standard regulations that pertain to the Downtown Commercial District (CD). The CD-C subdistrict is the largest of three subdistricts and encompasses much of the downtown core, including most of University Avenue from Alma Street to Webster Street. The subject ordinance only addresses properties located in the CD-C district. The CD-C district has a height limit of 50- feet and a 2.0:1 maximum floor area ratio. The code currently authorizes floor area exemptions and bonuses above the maximum FAR in a number of circumstances, including when a project is providing disability-related access or a seismic or historic rehabilitation. For projects requesting a floor area bonus that are not associated with historic or seismic rehabilitations, the code currently provides for a 200 square feet of bonus, not to exceed a 3:1 FAR, in the CD-C subdistrict, subject to restrictions. The building at 285 Hamilton Avenue has a FAR of nearly 4:1, and is therefore not eligible for this existing floor area bonus. Grandfathered Uses and Facilities in CD District In addition to providing the standards for new uses and development, Section 18.18 also includes provisions for the treatment of “grandfathered” uses and facilities. Generally, “grandfathered” uses, also called “nonconforming uses”, are uses that were permitted at the time that they were established but, through subsequent legislative action, have lost their status as a permitted or conditionally permitted use. Likewise, “grandfathered facilities,” also called “noncomplying facilities,” are facilities that were legally established but, through subsequent legislative action, are no longer in compliance with one or more site development regulations (height, bulk, setbacks, etc.). A noncomplying facility may or may not house a nonconforming use, and vice versa. Citywide, such grandfathered uses and facilities are regulated by Section 18.70 of the Municipal Code; however, Section 18.18.120 provides specific regulations for grandfathered uses and facilities in the CD district that were legally established prior to August 1, 1986. The building at 285 Hamilton Avenue was constructed in the 1970s, and is considered a noncomplying facility due to its height and gross floor area. Discussion The proposed text amendment would alter Section 18.18 in two discrete ways. The first change would provide for a “Rooftop Access” floor area exemption for existing buildings that exceed the CD-C subdistrict’s maximum 2.0:1 floor area ratio to allow for stairways and elevators that are otherwise needed to access a rooftop area for building occupants, as well as to permit City of Palo Alto Page 4 related rooftop features, such as railings, trellises, furniture, and lighting. Such a provision would exempt, in the case of 285 Hamilton Avenue, a relatively minor (159 square feet proposed) floor area associated with an elevator and stair enclosure that would otherwise increase the degree of noncompliance of the site’s FAR. The new floor area enabled by the Rooftop Access floor area exemption would not require additional parking. The Rooftop Access exemption would only be permitted on portions of CD-C zoned sites which contain buildings at least 150 feet from a residential zone, and would require a conditional use permit. Activities associated with roof decks and gardens would need to be associated with a permitted or conditionally permitted use, and would be required to be in compliance with all other existing provisions of the code, including the noise ordinance and Building and Fire regulations. These provisions, as well as the restriction of the text amendment to existing buildings on CD-C-zoned sites more than 150 feet from residential districts, limits the application of the text amendment to relatively few sites (See Attachment B for a map of potentially applicable sites). The second change would amend PAMC Section 18.18.120 to allow alteration to a noncomplying facility that allows for an increase in the building envelope and height of a facility if necessary to provide access to an uncovered, unenclosed roof area. In the case of 285 Hamilton Avenue, this would allow for the elevator and stairway enclosures to increase the building envelope adjacent to the existing penthouse. The 285 Hamilton Avenue proposal to add an elevator enclosure does not increase the overall height of the building above the existing 82 feet above grade to the top of penthouse roof, however, as noted earlier, it does increase the facility’s building envelope. Conditional Use Permit – Outdoor Activity PAMC Section 18.18.060(h)(1) provides additional development standards for the CD-C subdistrict, and requires a conditional use permit for any outdoor activity in excess of 2,000 square feet. The proposed roof deck is 2,660 square feet and would provide an area for outdoor activities on an ongoing basis, and therefore a CUP is required for the use of the deck. The findings to approve a Conditional Use Permit are included below, as well as in the draft Record of Land Use Action for the project in Attachment E. The project description from the applicant indicates that the deck would be an amenity to be used exclusively by office tenants, and that the public would not have access to the deck. Given this, the deck is not expected to generate additional trips. To ensure that the deck does not produce noise above the permitted standard, staff has included a condition prohibiting amplified sound that is audible from adjacent properties, or the public right of way. The proposed 42” high hand railings are setback 3 feet from the parapet edge, which limits the view of the railings and deck from the public right of way on Hamilton Avenue and the Ramona Alleyway frontages. The railing setback also adds a measure of safety and pushes the rooftop activity toward the center of the building. The applicant has provided a photometric plan and lighting fixture cutsheets, which indicate that lighting levels on the roof deck are minimal and that fixtures are oriented inwards in order to prevent glare as viewed from the street below. Given these design elements, as well as the lack City of Palo Alto Page 5 of residential structures in the area that could potentially be impacted from a privacy standpoint, staff believes that the findings for approval of a CUP for the outdoor activity area can be made in the affirmative. Architectural Review The proposed roof deck at 285 Hamilton Avenue is considered a minor change to an existing building involving an incremental addition of floor area, and as such does not required review by the Architectural Review Board. The project would cover less than half of the roof surface with new decking, railings, tables, chairs, planters, a sink and cabinets, and a trellis. The area enclosing the elevator shaft necessary to access the roof would be at the same height as the existing penthouse, and would be painted to match the color of the building. Line-of-sight drawings indicating that ground level views of the building’s roof deck features would be minimal. Included in Record of Land Use Action (Attachment E) is approval of the minor architectural review application. If Council has concerns or comments with the proposed rooftop design, those can be addressed at the hearing, or if necessary, sent to the Architectural Review Board. Planning and Transportation Commission The PTC, while recommending approval of the ordinance 4-2 (Summa and Lauing against; Riggs absent), did not articulate strong support for the legislative changes. Some commissioners supporting the motion expressed an interest in learning more about other properties potentially impacted by the change; sought other existing application processes to advance the subject request, such as a variance or design enhancement exception; and, considered the application ill-timed relative to other office-related policy interests supported by some in the community. Dissenting commissioners reflected a sentiment that this represented a fair amount of work for the benefit of only seven properties and appeared to be spot zoning. In response, staff noted that the text amendment was privately initiated and going through the review process, as opposed to a Council-initiated request. While the ordinance has limited applicability, more properties could be included if Council decides to modify the siting criteria. For example, the ordinance as currently drafted restricts the application of the rooftop access exemption to CD-C zoned buildings, located at least 150 feet from a residential zone, that are both over 50 feet in height and over the applicable Floor Area Ratio (2.0 for mixed use, 1.0:1 for commercial-only). Attachment B (Eligible Buildings Map) shows these seven specific sites. This map was provided to and considered by the Commission. In response to the Commission’s concerns about the limited applicability of the ordinance, staff has explored a more flexible construction that might expand the siting criteria to include all buildings that are over the applicable Floor Area Ratio, regardless of height. The eligible sites for such a scenario are shown in Attachment C. If there is Council support for this approach, it would require only slight changes to the ordinance. In any event, in response to Commission City of Palo Alto Page 6 comments noted above, the subject ordinance is not spot zoning and, importantly, spot zoning is not illegal if the Council finds the proposed ordinance in the interest of the general welfare. The applicant, as well as some members of the PTC, questioned the need for an explicit prohibition on amplified music on the roof deck, and favored striking a condition staff imposed prohibiting amplified sound on the roof deck. The applicant argued that this would be unnecessarily restrictive and some commissioners agreed making a motion to remove the condition, however, this motion failed with a 3-3 vote. Since the Commission’s review, staff has modified the condition to allow amplified music, but imposed criteria that it not be audible beyond the site boundaries. This addresses staff’s principal concern regarding enforcement challenges and achieves the desired project objectives without impacting those beyond the site. Lastly, the Commission expressed a desire for more green landscaping at the roof deck to enhance the visual quality of the project from the street level. For the proposed project at 285 Hamilton Avenue, while some artificial landscaping is already proposed in the form of planters on the roof, staff has incorporated a new condition to require regionally indigenous, drought- tolerant vegetation at the building periphery. Summary of Key Issues Comprehensive Plan and Downtown Urban Design Guidelines The Comprehensive Plan does not contain policies or programs related to the treatment of noncomplying facilities or statements in support of or discouragement of rooftop decks and patios. Policy 2.11 provides encouragement of greenery associated with new development, which would be implemented with the architectural review of the associated 285 Hamilton roof deck application: Policy L-2.11: Encourage new development and redevelopment to incorporate greenery and natural features such as green rooftops, pocket parks, plazas and rain gardens. While the Comprehensive Plan is silent on policy and design considerations related to the subject text amendment, the Downtown Urban Design Guidelines, which are applicable generally to the Downtown area and more specifically to areas regulated by the CD-C zoning district, do encourage the active use of roof space: Page 58, Architecture Guidelines, Roofs/Parapets: Encourage roof gardens and use of roof space, where feasible, so that they are attractive when viewed from above and below, and provide added outdoor use opportunities and amenities. Application to Conforming vs. Non-Conforming Buildings. As described above and as illustrated in the Eligible Buildings map (Attachment B), there are City of Palo Alto Page 7 few buildings in the CD-C subdistrict that are nonconforming for height, and as a result, few buildings would be eligible to take advantage of the exemption provided by the text amendment as currently drafted. One point of discussion at the PTC hearing on the item was the possibility of extending the exemption to include new or otherwise conforming buildings. Echoing this point, some in the public considered it unfair to provide additional floor area to noncomplying buildings only, whereas new buildings constructed to today’s development standards would not be eligible for the exemption. Policy Implications The Municipal Code does not preclude roofdecks on buildings that conform to applicable development standards. Through the architectural review process, the aesthetics of roof decks are reviewed and noise is generally regulated by the city’s noise ordinance. Enforcement is complaint driven. Noise related complaints generally occur at night and calls for service are placed with the police department, which prioritizes such complaints to other activities that require a more immediate police response. Not many new buildings construct roof decks in part because the guardrails, stairs and elevators (except mechanical equipment) must be at or below the height limit, which impacts the quality of the interior floor space. The subject ordinance allows buildings that exceed height and floor area to construct or expand stairways, elevators, and guardrails beyond the height limit to accommodate a roof deck. This enhances the quality of the work space for employees working in the building and can provide a meaningful amenity. Because the subject ordinance conveys the ability for owners to have roof decks on noncompling facilities, distance limitations from residentially zoned properties are recommended. New or expanded stairways or elevators may create additional building mass, which would be reviewed on a case by case basis through a discretionary review process. Operational concerns would be evaluated through a discretionary, conditional use process. On January 28, 2019 the Council reviewed and adopted on first reading an ordinance to allow residential/mixed use projects in the downtown to meet usable open space requirements via roof decks. The ordinance also included an provision to allow elevators and stairs to exceed the height limit as necessary to comply with accessibility requirements, as well as performance standards to address potential impacts from noise and lighting associated with the use of such spaces. The ordinance adopted on January 28, 2019 did not address commercial-only projects. Environmental Review The subject project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. Specifically, the ordinance is exempt per Section 15305 City of Palo Alto Page 8 of the CEQA Guidelines (Minor Alterations in Land Use Limitations) as the text amendment would allow for negligible additions of floor area associated with rooftop access. The text amendment would also provide for a minor height increase associated with rooftop access and amenities only when, located on portions of buildings at least 150 feet from a residential zone, and otherwise in compliance with existing, universally applicable development standards and Guidelines pertaining to potential issues such as noise, aesthetics, and privacy. Additionally, the project is furthermore exempt per Section 15301 of the CEQA Guidelines (Existing Facilities) as the conditional use permit and architectural review application would allow minor alteration and use of an existing structure. Attachments: Attachment A: Location Map (PDF) Attachment B: Eligible Buildings (PDF) Attachment C: Eligible Buildings - Scenario B (PDF) Attachment D: Draft Ordinance for Roof Access (DOCX) Attachment E: Record of Land Use Action for 285 Hamilton Avenue (DOCX) Attachment F: Zoning Comparison Table (DOCX) Attachment G: Project Plans (DOCX) Attachment H: Councilmember Dubois Questions of November 19, 2018 and Staff Answers (DOCX) 6 7 7 7 7 77 7 7 7 7 7 7 6 Seniorenter C Downtown_ Library City Hall Chase Bank Post Office 94301 CPA_Dev Ctr Old Pro Hamilton_Building Nola Pizza My Heart Peninsula_Creamery Mac's S mokeshopBuilding 25.0' 90.0' 90 50.0' 100.0' 2.5'10.0' 47.5' 90.0' 50.0' 100.0' 100.0' 75.0'100.0' 75.0' 100.0' 50.0' 100.0' 50.0' 100.0' 95.0' 20.5'5.0' 79.5' 90.0' 18.0' 7.1' 45.0' 125.0'102.5' 40.0' 102.5' 25.0'2.5' 15.0' 100.0' 85.0' 100.0' 85.0' 100.0' 50.0' 100.0' 50.0' 100.0' 40.0' 102.5' 40.0' 102.5' 30.0' 102.5' 30.0' 102.5' 30.0' 102.5' 30.0' 102.5' 50.0' 102.5' 50.0' 102.5' 25.0'7.5' 40.0' 102.5' 65.0' 95.0' 50.0' 100.0' 100.0' 50.0' 102.5' 50.0' 102.5' 50.0' 102.5' 50.0' 102.5' 75.0' 125.0' 75.0' 125.0' 175.0' 7.0' 225.0' 218.0' 400.0' 225.0' 50.0' 102.5' 50.0' 102.5' 50.0' 102.5' 50.0' 102.5' 100.0' 50.0' 100.0' 50.0' 100.0' 50.0' 100.0' 50.0' 25.0' 90.0' 12.5' 16.8' 101.2' 25.0' 101.3' 16.8'12.5' 112.5' 25.0' 112.5' 25.0' 112.5' 15.0' 112.5'112.5' 25.0' 112.5' 5' 46.0' 100.0' 46.0' 100.0' 50.0' 35.0' 5.0'15.0' 5.0' 50.0' 40.0' 100.0' 104.0' 100.0'114.0' 50.0' 5.0'15.0'5.0' 35.0' 100.0' 100.0' 100.0' 100.0' 50.0' 100.0' 50.0' 100.0' 150.0' 100.0' 150.0' 100.0' 100.0' 85.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 200.0' 125.0' 37.5' 112.5' 37.5 112.5'150.0' 225.0' 85.0' 59.0'85.0' 59.0' 85.0' 66.0'85.0' 66.0' 150.0' 1 150.0' 105.5' .0' 15.0'7.0' 150.0' 220.0' 30.0' 100.0' 30.0' 100.0'50.0' 100.0' 50.0' 100.0' 100.0' 50.0' 100.0' 50.0' 100.0' 50.0' 100.0' 50.0' 100.0' 35.0' 100.0' 35.0' 100.0' 100.0' 100.0' 100.0' 50.0' 100.0' 50.0' 100.0' 50.0' 100.0' 50.0' 100.0' 200.0' 10.0' 100.0' 200.0' 110.0' 125.0' 100.0'125.0' 100.0' 55.0' 100.0' 55.0' 100.0' 50.0' 100.0' 50.0' 100.0' 50.0' 100.0' 50.0' 100.0' 100.0' 49.3' 100.0' 49.3' 100.0' 60.7' 100.0' 60.7' 100.0' 70.0'100.0' 0.0' 100.0' 50.0' 100.0' 50.0' 100.0' 25.0' 100.0' 25.0' 100.0' 75.0'100.0' 75.0' 60.0' 221.0' 60.0' 221.0' 125.0' 100.0'125.0' 100.0' 125.0' 64.0' 125.0' 64.0' 125.0' 64.0' 125.0' 64.0' 95.0' 50.0' 95.0' 50.0' 95.0' 25.0' 95.0' 25.0'100.0' 25.0' 100.0'25.0' 100.0'25.5' 100.0' 100.0' 10.0' 100.0' 200.0' 110.0' 100.0' 100.0' 10.0' 100.0' 200.0' 110.0' 37.7' 58.0' 185.0'185.0' 50.0' 185.0' 123.0' 50.0' 150.0' 218.0' 112.5' 150.0' 218.0' 150.0' 218.0' 100.0' 112.5' 100.0' 112.5' 112.5' 50.0' 112.5' 1 11 50.0' 105.5' 50.0' 105.5' 50.0' 105.5' 50.0' 105.5' 100.0' 204.8' 200.0' 68.8' 150.0'123.0' 200.0' 158.0'200.0' 158.1' 80.0' 123.1' 80.0' 123.1' 60.0' 123.1' 60.0' 123.1' 60.0' 80.1' 34.0' 30.5' 3.5' 23.5' 47.1' 23.5'3.5' 30.5' 34.0' 43.0'60.0' 76.0' 50.0' 163 145 566556 167 643 635 620 180 164 158 156 624 628 632 636 640 203 642640 636200 630 616 208 228 220 240 575 530- 534 536 540 552 177 201 209 215 225 595 229 231 611-623 08 625-631 542 544 538- 542 536534 552548546 541- 547 230-238 02-0 220-244 250 275 270 651 221- 225 227 668 450 235 530 220 220 B 222 240 514 278 274 270 250 545 540 251 485 255 271 281 300 310 301 581 259- 267 533 535 537 261 267 518-526 532 520-526 530 534 323 317 314 338 560 345 321 325 315 529 285 555 380 650-654 661 635 300 555 541-549 533 535- 539 318 320 322 324 326 539 7 230 328 565 585 595 276 516 528 247 642 375 548 532 539 312 218 536 541 321319 600 229 597 602 604 Y AVENUE RA M ONA STREET BR Y ANT STREET EMERSON STREET HAMILTON AVENUE EMERSON STREET HA MILTON AVENUE GILMAN STR BRYANT STREET OREST AVENUE RAMONA STREET RA M ONA AST LANE 21 PAULSEN LANE LANE 12 WEST LANE 11 WEST CENTENNIAL WALK PC 2967 PC-4063 PC-3872 PF PF PF CD-C (P) PC-3974 PC-4195 CD-C (P)CD-C(GF)(P) Lot D Lo Lot B Lot E yttonza Civic Center Plaza Parking rm acy Lot C C Lot N This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend Special Setback Frontages abc Building Roof Outline 285 Hamilton Avenue Underlying Lot Line abc Easement abc Lot Dimensions Zone Districts abc Zone District Labels Tree 0' 131' 285 Hamilton Avenue - Roof Deck Text Amendment and CUP CITY O F PALO A L TO IN C O R P O RATE D C ALIFOR N IA P a l o A l t oT h e C i t y o f A P RIL 16 1894 The City of Palo Alto assumes no responsibility for any errors ©1989 to 2016 City of Palo Alto gowen, 2018-09-04 15:04:59 (\\cc-maps\Encompass\Admin\Personal\gowen.mdb) 65.0'84.6' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 170.0' 150. 0 ' 200.0' 100 . 0 ' 30.0' 50.0 ' 37. 5 ' 37. 5 ' 50.0 ' 50.0 50.0 100 . 0 ' 250.0' 50.0 ' 200.0' 50.0 ' 50.0' 100 . 0 ' 250.0' 50.0 ' 200.0' 50.0 ' 50.0' 100 . 0 ' 250.0' 50.0 ' 200.0' 50.0 ' 50.0' 100 . 0 ' 250.0' 50.0 ' 200.0' 50.0 ' 50.0' 100 . 0 ' 250.0' 50.0 ' 200.0' 50.0 ' 50.0' 100 . 0 ' 250.0' 50.0 ' 200.0' 50.0 ' 50.0' 100 . 0 ' 250.0' 50.0 ' 200.0' 50.0 ' 50.0' 100 . 0 ' 52.3 ' 50.0 ' 200.0' 200 . 0 ' 90.0' 150. 0 ' 110.0' 50.0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 100.0' 150. 0 ' 100.0' 150. 0 ' 150.0' 60.0 ' 150.0' 60.0 ' 150.0' 90.0 ' 150.0' 90.0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 50.0 ' 130.0' 50.0 ' 130.0' 50.0 ' 75.0' 134 . 0 ' 75.0' 134 . 0 ' 75.0' 134 . 0 ' 75.0' 134 . 0 ' 50.0' 134 . 0 ' 50.0' 134 . 0 ' 50.0' 134 . 0 ' 50.0' 134 . 0 ' 50.0' 134 . 0 ' 50.0' 134 . 0 ' 100.0' 84.0 ' 100.0' 84.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 150.0' 50.0 ' 150.0' 50.0 ' 150.0' 50.0 ' 150.0' 50.0 ' 200.0' 100 . 0 ' 100.0' 25.0 ' 100.0' 125 . 0 ' 100.0' 25.0 ' 50.0' 150. 0 ' 150.0' 125 . 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 250.0' 50.0 ' 200.0' 50.0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 250.0' 50.0 ' 200.0' 50.0 ' 50.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 100.0' 50.0 ' 100.0' 50.0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 50.0 ' 150.0' 50.0 ' 150.0' 50.0 ' 50.0 50.0 150. 0 ' 55 55. 122. 7 ' 400. 0 ' 112 . 5 ' 49.7' 112 . 5 ' 49.7' 76.0' 94.5' 26.0' 87.4' 54.1' 161.5' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 75.0' 112 . 5 ' 75.0' 112 . 5 ' 100.0'12. 5 ' 125.0' 112 . 5 ' 225.0' 100 . 0 ' 125.0' 112 . 5 ' 125.0' 112 . 5 ' 75.0' 112 . 5 ' 75.0' 112 . 5 '100.0' 75.0 ' 100.0' 75.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 90.0' 25.0 ' 90.0'25.0 ' 90.0' 50.0 ' 90.0' 50.0 ' 100.0'2.5'10.0' 47.5 ' 90.0' 50.0 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 25.0'12. 5 ' 25.3' 112 . 5 ' 50.3' 100 . 0 ' 50.0' 112 . 5 ' 25.0' 12. 5 ' 25.0' 125 . 0 ' 125.0' 225 . 0 ' 99.5'27.7 ' .5' 72.3 ' 25.0' 125 . 0 ' 44.0' 25. 0 ' 25.0' 72.3 ' .5' 27.7 ' 50.5' 99.6' 48.9' 81.0' 48.9' 57.5' 25. 0 ' 125.0' 50.0 ' 125.0' 50.0 ' 125.0' 50.0 ' 125.0' 50.0 ' 148.0' 100. 0 ' 160.0' 88. 0 ' 17.0' 100.0' 75. 0 ' 100.0' 75. 0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 95. 0 ' 20.5'5.0 ' 79.5' 90.0 ' 150.0' 105 . 0 ' 150.0' 105 . 0 ' 275.0' 105 . 0 ' 275.0' 105 . 0 ' 100.0' 105 . 0 ' 100.0' 105 . 0 ' 37.5' 100. 0 ' 37.5' 100. 0 ' 62.5' 100. 0 ' 62.5' 100. 0 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 50.0' 102 . 5 ' 50.0' 102 . 5 ' 25.0' 102 . 5 ' 25.0' 102 . 5 ' 18.0' 102 . 5 ' 23.0' 97.5 ' 7.1' 45.0' 97.5 ' 7.1'40.0' 102 . 5 ' 125.0' 102 . 5 ' 125.0' 102 . 5 ' 40.0' 102 . 5 ' 25.0'2.5'15.0' 100 . 0 ' 85.0' 100 . 0 ' 85.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 40.0' 102. 5 ' 40.0' 102. 5 ' 30.0' 102. 5 ' 30.0' 102. 5 ' 30.0' 102. 5 ' 30.0' 102. 5 ' 50.0' 102. 5 ' 50.0' 102. 5 ' 25.0'7.5'40.0' 102. 5 ' 65.0' 95.0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 102 . 5 ' 50.0' 102 . 5 ' 50.0' 102 . 5 ' 50.0' 102 . 5 ' 75.0' 125 . 0 ' 75.0' 125 . 0 ' 175.0'7.0' 225.0' 218 . 0 ' 400.0' 225 . 0 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 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102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 90.0' 225 . 0 ' 200.0' 102 . 5 ' 110.0' 122 . 5 ' 128.0' 112 . 5 ' 128.0' 112 . 5 ' 100.0' 225 . 0 ' 100.0' 225 . 0 ' 100.0' 75. 0 ' 100.0' 75. 0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 52.1'44.1' 28.3'25.0 ' 31.3' 25.0 ' 68.7' 50.0 ' 100.0'25. 0 ' 100.0' 25. 0 ' 68.7' 25.0 ' 31.3' 50.0 ' 50.0' 100. 0 ' 28.3' 44.1' 105.0' 50.0' 225 . 0 ' 93.0'12. 5 ' 37.5' 112 . 5 ' 130.5' 125 . 0 ' 143.0' 112 . 5 ' 50.0'12. 5 ' 93.0' 100. 0 ' 125.0' 100. 0 ' 125.0' 100. 0 ' 125.0' 25. 0 ' 125.0'25. 0 ' 125.0' 25.0 ' 125.0'25.0 ' 112.5' 112 . 9 ' 12.5' 112 . 5 ' .8'99.9' 225 . 8 ' 112.5' 112 . 9 ' 12.5' 112 . 5 ' .8'99.9' 225 . 8 ' 112.5' 112 . 9 ' 12.5' 112 . 5 ' .8'99.9' 225 . 8 ' 112.5' 112 . 9 ' 12.5' 112 . 5 ' .8'99.9' 225 . 8 ' 112.5' 112 . 9 ' 12.5' 112 . 5 ' .8'99.9' 225 . 8 ' 112.5' 112 . 9 ' 12.5' 112 . 5 ' .8'99.9' 225 . 8 ' 112.5' 112 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.8'99.9' 225 . 8 ' 112.5' 112 . 9 ' 12.5' 112 . 5 ' .8'99.9' 225 . 8 ' 112.5' 112 . 9 ' 12.5' 112 . 5 ' .8'99.9' 225 . 8 ' 50.0' 102 . 5 ' 50.0' 102 . 5 ' 50.0' 102 . 5 ' 50.0' 102 . 5 '100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 25.0' 90.0 ' 12.5'16.8' 101 . 2 ' 25.0' 101 . 3 ' 16.8' 12.5' 112 . 5 ' 25.0' 112 . 5 ' 25.0' 112 . 5 ' 15.0' 112 . 5 ' 15.0' 112 . 5 ' 25.0' 112 . 5 ' 25.0' 112 . 5 ' 100.0' 25.0 ' 100.0'25.0 ' 46.0' 100 . 0 ' 46.0' 100 . 0 ' 50.0' 35. 0 ' 5.0' 15.0 ' 5.0' 50.0 ' 40.0' 100 . 0 ' 104.0' 100 . 0 ' 114.0' 50.0 ' 5.0'15.0 '5.0' 35. 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 150.0' 100 . 0 ' 150.0' 100 . 0 ' 100.0' 85. 0 ' 100.0' 85. 0 ' 175.0' 112 . 5 ' 50.0' 37. 5 ' 25.0'25.0 ' 100.0' 50.0 ' 34.0 ' 25. 0 ' 6 6 . 0 ' 5 0 . 0 ' 200.0' 105 . 0 ' 200.0' 105 . 0 ' 50.0' 105 . 0 ' 50.0' 105 . 0 ' 50.0' 105 . 0 ' 50.0' 105 . 0 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 150.0' 125 . 0 ' 100.0'12. 5 ' 50.0' 112 . 5 ' 50.0' 225 . 0 ' 50.0' 225 . 0 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 75.0' 25.0 ' 100.0' 87. 5 ' 175.0' 112. 5 ' 100.0' 37.5 ' 100.0' 37.5 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 150.0' 125 . 0 ' 100.0'12. 5 ' 50.0' 112 . 5 ' 150.0' 125 . 0 ' 100.0'12. 5 ' 50.0' 112 . 5 ' 150.0' 125 . 0 ' 100.0'12. 5 ' 50.0' 112 . 5 ' 150.0' 125 . 0 ' 100.0'12. 5 ' 50.0' 112 . 5 ' 150.0' 125 . 0 ' 100.0'12. 5 ' 50.0' 112 . 5 ' 150.0' 125 . 0 ' 100.0'12. 5 ' 50.0' 112 . 5 ' 150.0' 125 . 0 ' 100.0'12. 5 ' 50.0' 112 . 5 ' 150.0' 125 . 0 ' 100.0'12. 5 ' 50.0' 112 . 5 ' 150.0' 125 . 0 ' 100.0'12. 5 ' 50.0' 112 . 5 ' 150.0' 125 . 0 ' 100.0'12. 5 ' 50.0' 112 . 5 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 200.0' 112 . 5 ' 100.0' 12. 5 ' 100.0' 125 . 0 ' 75.0' 25.0 ' 100.0' 87. 5 ' 175.0' 112. 5 ' 75.0' 25.0 ' 100.0' 87. 5 ' 175.0' 112. 5 ' 75.0' 25.0 ' 100.0' 87. 5 ' 175.0' 112. 5 ' 75.0' 25.0 ' 100.0' 87. 5 ' 175.0' 112. 5 ' 75.0' 25.0 ' 100.0' 87. 5 ' 175.0' 112. 5 ' 75.0' 25.0 ' 100.0' 87. 5 ' 175.0' 112. 5 ' 75.0' 25.0 ' 100.0' 87. 5 ' 175.0' 112. 5 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 37.5' 112. 5 ' 37.5' 112. 5 ' 37.5' 112. 5 ' 37.5' 112. 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 75.0' 112 . 5 ' 75.0' 112 . 5 ' 37.5' 112 . 5 ' 37.5' 112 . 5 ' 137.5' 112 . 5 ' 12.5' 112. 5 ' 150.0' 225 . 0 ' 85.0' 59. 0 ' 85.0' 59. 0 ' 85.0' 66.0 ' 85.0' 66.0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 150.0' 100 . 0 ' 150.0' 100 . 0 ' 230.0' 50.0 ' 30.0' 100 . 0 ' 200.0' 150. 0 ' 150.0' 105 . 5 ' 150.0' 105 . 5 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 200.0' 150. 0 ' 55.0' 125 . 0 ' 55.0' 125 . 0 ' 38.0' 75. 0 ' 50.0' 37. 5 ' 50.0' 12.5 ' 38.0' 125 . 0 ' 65.0' 112 . 5 ' 65.0' 112 . 5 ' 37.5' 112 . 5 ' 37.5' 112 . 5 ' 37.5' 112 . 5 ' 37.5' 112 . 5 ' 93.0' 50.0 ' 93.0' 50.0 ' 93.0' 62.5 ' 93.0' 62.5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 100.0' 112 . 5 ' 25.0' 112 . 5 ' 125.0' 225 . 0 ' 93.0' 62. 5 ' 93.0' 62. 5 ' 50.0' 112. 5 ' 50.0' 112. 5 ' 50.0' 112. 5 ' 50.0' 112. 5 ' 37.5' 112. 5 ' 37.5' 112. 5 ' 93.0' 162 . 5 ' 93.0' 162 . 5 ' 12.5 '25.0' 112. 5 ' 75.0' 100. 0 ' 50.0'43.0' 100. 0 ' 43.0' 100. 0 ' 50.0' 75. 0 ' 50.0' 75. 0 ' 45.0' 112. 5 ' 45.0' 112. 5 ' 30.0' 112. 5 ' 30.0' 112. 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 25. 0 ' 100.0'25. 0 ' 100.0' 75.0 ' 100.0' 75.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 50.0' 102. 2 ' 50.0' 102. 2 ' 50.0' 97. 5 ' 50.0' 97. 5 ' 193.0' 105 . 0 ' 193.0' 105 . 0 ' 40.1'.6'1.0'10.5'33.8'7.7 '35.6'4.0'6.4'4.8' 27.0 ' 11.5' 75.0 ' 100.0' 25.0 ' 100.0' 22.8 ' 50.0'4.7'50.0'17. 5 ' 41.5' 72.2 ' 162.5' 220 . 0 ' 162.5' 220 . 0 ' 26.0' 101 . 0 ' 31.5' 68.2 ' 5.5' 32.8 ' 33.8' 32.8 ' 5.5' 68.2 ' 27.5' 68.2 ' .8'32.8 ' 25.0' 32.8 ' .8' 68.2 ' 29.5' 68.2 ' 3.7' 32.8 ' 33.8' 32.8 ' 3.7' 68.2 ' 27.5' 68.3 ' 2.7'32.7 ' 32.7 ' 2.7' 68.3 ' 31.5' 94.5 ' 10.2'22.3' 31.5' 101. 0 ' 26.0' 32.8 ' 5.5' 68.2 ' 27.5' 68.2 ' 5.5' 32.8 ' 33.8' 32.8 ' .8' 68.3 ' 29.5' 68.3 ' .8' 32.8 ' 25.0' 32.7 ' 3.7' 68.2 ' 72.0' 29.7 ' 72.0'29.7 ' 72.0' 31. 9 ' 72.0'31. 9 ' 47.8' 51.6 ' 70.2' 173. 3 ' 64.0' 63.0 ' 54.0' 162 . 0 ' 37.5' 112. 5 ' 37.5' 112. 5 ' 50.0' 112. 5 ' 50.0' 112. 5 ' 75.0' 112. 5 ' 75.0' 112. 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 135.0' 218 . 0 ' 15.0'7.0'150.0'7.0' 25.0' 7.0'125.0' 100 . 0 ' 100.0'12. 5 ' 50.0' 112 . 5 ' 278.0' 220 . 0 ' 278.0' 220 . 0 ' 50.0' 30. 8 ' .6'10.5'1.0'.6'40.1' 37. 8 ' 33.2' 30. 8 ' 33.2' 30. 8 ' 46.8' 27.0 ' 4.8'6.4'4.0'35.6'23.2 '30.0' 100 . 0 ' 30.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 35. 0 ' 100.0' 35. 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 200.0'10.0 ' 100 . 0 ' 200.0' 110. 0 ' 125.0' 100 . 0 ' 125.0' 100 . 0 ' 55.0' 100 . 0 ' 55.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 100.0' 49.3 ' 100.0' 49.3 ' 100.0' 60.7 ' 100.0' 60.7 ' 100.0' 70.0 ' 100.0' 70.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 25. 0 ' 100.0'25. 0 ' 100.0' 75. 0 ' 100.0' 75. 0 ' 60.0' 221 . 0 ' 60.0' 221 . 0 ' 125.0' 100 . 0 ' 125.0' 100 . 0 ' 125.0' 64.0 ' 125.0' 64.0 ' 125.0' 64. 0 ' 125.0' 64. 0 ' 95.0' 50.0 ' 95.0' 50.0 ' 95.0' 25. 0 ' 95.0'25. 0 ' 100.0' 25.0 ' 100.0'25.0 ' 100.0' 25. 0 ' 100.0'25. 0 ' 100.0' 25.5 ' 100.0'25.5 ' 100.0' 100.0'10.0 ' 100 . 0 ' 200.0' 110. 0 ' 100.0' 100.0'10.0 ' 100 . 0 ' 200.0' 110. 0 ' 130.0' 36.9 ' 130.0' 36.9 ' 130.0' 75. 6 ' 130.0' 75. 6 ' 64.0' 37. 5 ' 64.0' 37. 5 ' 50.0' 75. 0 ' 50.0' 75. 0 ' 36.0' 112. 5 ' 50.0' 75. 0 ' 14.0' 37. 5 ' 50.0' 112. 5 ' 50.0' 112. 5 ' 72.0' 30.3 ' 72.0'30.3 ' 72.0' 32. 5 ' 72.0'32. 5 ' 72.0' 32.5 ' 72.0' 32.5 ' 72.0' 32.5 ' 72.0' 32.5 ' 72.0' 32.5 ' 72.0' 32.5 ' 31.5' 68.2 ' 2.7' 32.8 ' 22.3'10.2' 94.5 ' 27.5' 68.2 ' 3.7' 32.7 ' 33.8' 32.8 ' 2.7' 68.2 ' 70.2' 51.6 ' 70.2' 51.6 ' 54.0' 63.0 ' 54.0' 63.0 ' 25.0' 55.0 ' 25.0' 55.0 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 45.0' 112 . 5 ' 45.0' 112 . 5 ' 100.0' 74.5 ' 100.0' 74.5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 93.0' 50.0 ' 93.0' 50.0 ' 93.0' 75.0 ' 93.0' 75.0 ' 135.0' 100. 0 ' 135.0' 100. 0 ' 135.0' 25.0 ' 135.0'25.0 '150.0' 112. 5 ' 150.0' 112. 5 ' 45.0' 112. 5 ' 45.0' 112. 5 ' 110.0' 90.0 ' 110.0' 90.0 ' 55.0'10.0 '5.0' 100 . 0 ' 50.0' 110. 0 ' 33.0' 100 . 0 ' 33.0' 100 . 0 ' 135.0' 25. 0 ' 135.0'25. 0 ' 135.0' 50.0 ' 135.0' 50.0 ' 160 . 0 ' 110.0'10.0 ' 28.0'10.0 ' 19.2' 34.4 ' 35.8' 105 . 6 ' 193.0' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 43.0' 79.0 ' 43.0' 79.0 ' 43.0' 33.5 ' 43.0' 33.5 ' 45.0' 105 . 5 ' 45.0' 105 . 5 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 93.0' 105 . 5 ' 93.0' 105 . 5 ' 37.5' 105 . 5 ' 37.5' 105 . 5 ' 37.5' 105 . 5 ' 37.5' 105 . 5 ' 93.0' 105 . 5 ' 93.0' 105 . 5 ' 168.0' 112 . 5 ' 168.0' 112 . 5 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 57.0 ' 50.0' 57.0 ' 71.5' 43.0 ' 50.0' 30.4' 21. 5 ' 21.5' 21. 5 ' 30.4' 57.0 ' 43.0' 100 . 0 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 88.0' 125 . 0 ' 93.0'12. 5 ' 25.0' 37.5 ' 30.0' 75.0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 35.0' 150. 0 ' 35.0' 150. 0 ' 40.0' 150. 0 ' 40.0' 150. 0 ' 37.5' 150. 0 ' 37.5' 150. 0 ' 143.0' 100 . 0 ' 43.0' 50.0 ' 67.0' 50.0 ' 33.0' 100 . 0 ' 43.0' 50.0 ' 43.0' 50.0 ' 110.0' 50.0 ' 110.0' 50.0 ' 37.5' 100 . 0 ' 33.0' 100 . 0 ' 110.0' 50.0 ' 193.0' 100 . 0 ' 12.5' 150. 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 200.0'5.6' 35.8' 34.4 ' 35.8' 10.0 '200.0' 50.0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 50.0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 95.0' 20.0 ' 55.0'37.7' 58.0 ' 185.0' 92.0 ' 185.0' 50.0 ' 185.0' 50.0 ' 50.0' 123. 0 ' 50.0' 123. 0 ' 50.0' 150. 0 ' 50.0' 343. 0 ' 193.0' 343. 0 ' 93.0' 150. 0 ' 70.0' 193 . 0 ' 70.0' 193 . 0 ' 150.0' 218 . 0 ' 150.0' 218 . 0 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 150.0' 112. 5 ' 150.0' 112. 5 ' 150.0' 218 . 0 ' 150.0' 218 . 0 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 50.0' 105 . 5 ' 100.0' 204 . 8 ' 200.0' 68. 8 ' 51.7'150.0' 123. 0 ' 200.0' 158 . 0 ' 200.0' 158 . 1 ' 80.0' 123. 1 ' 80.0' 123. 1 ' 60.0' 123. 1 ' 60.0' 123. 1 ' 60.0' 80.1 ' 34.0'30.5 ' 3.5'23.5' 47.1 ' 23.5'3.5' 30.5 ' 34.0' 43.0 ' 60.0' 76.0 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 50.0' 218 . 0 ' 100.0' 112. 5 ' 50.0' 105 . 5 ' 40.0' 112. 5 ' 40.0' 112. 5 ' 50.0' 112. 5 ' 50.0' 112. 5 ' 50.0' 112. 5 ' 50.0' 112. 5 ' 36.0' 95. 0 ' 36.0' 95. 0 ' 39.0' 37. 5 ' 18.0' 75. 0 ' 57.0' 112. 5 ' 107.0' 50.0 ' 107.0' 50.0 ' 107.0' 25.0 ' 107.0'25.0 ' 20.0' 50.0 ' 130.0' 100 . 0 ' 125.0' 37. 5 ' 25.0' 112 . 5 ' 50.0' 112 . 5 ' 14.0' 17. 5 ' 36.0' 130. 0 ' 130.0' 50.0 ' 130.0' 50.0 ' 75.0' 43.0 ' 15.0' 150. 0 ' 90.0' 107 . 0 ' 102.5' 43.0 ' 11.5' 107 . 0 ' 114.0' 150. 0 ' 50.0' 218 . 0 ' 50.0' 218 . 0 ' 45.0' 112 . 5 ' 45.0' 112 . 5 ' 45.0' 105 . 5 ' 45.0' 105 . 5 ' 110.0' 75.0 ' 110.0' 75.0 ' 110.0' 25.0 ' 110.0'25.0 ' 110.0' 25. 0 ' 110.0'25. 0 ' 110.0' 50.0 ' 110.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 135.0' 25.0 ' 135.0'25.0 ' 95.0' 50.0 ' 95.0' 50.0 ' 95.0' 25.0 ' 95.0'25.0 ' 95.0' 25. 0 ' 95.0'25. 0 ' 95.0' 30.0 ' 95.0'30.0 ' 40.0' 123. 0 ' 33.0'9.9' 116. 0 ' 50.0' 123. 0 ' 50.0' 123. 0 ' 50.0' 123. 0 ' 50.0' 123. 0 ' 72.5' 130. 0 ' 72.5' 130. 0 ' 72.5' 75. 0 ' 72.5' 75. 0 ' 72.5'5.0 '127.5' 150. 0 ' 120.0' 115 . 0 ' 80.0' 30.0 ' 80.0' 85. 0 ' 80.0' 85. 0 ' 80.0' 30.0 ' 70.0' 25.0 ' 150.0' 55. 0 ' 80.0' 125 . 0 ' 80.0' 125 . 0 ' 127.5' 200 . 0 ' 127.5' 200 . 0 ' 59.0' 107 . 0 ' 41.0' 93.0 ' 93.0' 50.0 ' 93.0' 50.0 ' 100.0' 300 . 0 ' 41.0' 107 . 0 ' 41.0' 107 . 0 ' 93.0' 100 . 0 ' 93.0' 100 . 0 ' 93.0' 50.0 ' 93.0' 50.0 ' 93.0' 50.0 ' 93.0' 50.0 ' 93.0' 50.0 ' 93.0' 50.0 ' 193.0' 193 . 0 ' 193.0' 193 . 0 ' 50.0' 143. 0 ' 50.0' 143. 0 ' 70.0' 118 . 0 ' 70.0' 118 . 0 ' 10.0' 50.0 ' 10.0' 50.0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 130.0' 143. 0 ' 100.0' 45.0 ' 100.0' 45.0 ' 100.0' 100.0' 140 . 0 ' 140 . 0 ' 200.0' 140 . 0 ' 200.0' 140 . 0 ' 150.0' 50.0 ' 150.0' 50.0 ' 250.0' 100 . 0 ' 250.0' 100 . 0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 75.0 ' 200.0' 75.0 ' 150.0' 50.0 ' 150.0' 50.0 ' 50.0' 125 . 0 ' 50.0' 125 . 0 ' 50.0' 75. 0 ' 50.0' 75. 0 ' 100.0' 75. 0 ' 100.0' 75. 0 ' 150. 0 ' 100.0' 150. 0 ' 150. 0 ' 50.0' 150. 0 ' 150. 0 ' 50.0' 150. 0 ' 90.0' 150. 0 ' 90.0' 150. 0 ' 105.0' 55.0 ' 105.0' 55.0 ' 105.0' 85.0 ' 105.0' 85.0 ' 105.0' 50.0 ' 105.0' 50.0 ' 150.0' 50.0 ' 150.0' 50.0 ' 100.0' 45. 0 ' 100.0' 45. 0 ' 100.0' 50.0 ' 100.0' 50.0 ' 200.0' 250. 0 ' 50.0' 50.0 ' 150.0' 300 . 0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 50.0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 43.0' 125 . 0 ' 43.0' 125 . 0 ' 43.0' 25. 0 ' 43.0'25. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 150.0' 60.0 ' 150.0' 60.0 ' 150.0' 60.0 ' 150.0' 60.0 ' 150.0' 60.0 ' 150.0' 60.0 ' 150.0' 60.0 ' 150.0' 60.0 ' 150.0' 60.0 ' 150.0' 60.0 ' 150.0' 60.0 ' 150.0' 60.0 ' 100.0' 75.0 ' 100.0' 75.0 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 37.5' 112 . 5 ' 37.5' 112 . 5 ' 37.5' 112 . 5 ' 37.5' 112 . 5 ' 30.0' 75.0 ' 30.0' 75.0 ' 100.0' 27.0 ' 30.0' 23.0 ' 70.0' 50.0 ' 70.0' 50.0 ' 70.0' 50.0 ' 30.0' 73.0 ' 30.0' 73.0 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 97.0'6.0 ' 3.0' 50.0 ' 100.0' 56.0 ' 28.0' 112. 5 ' 25.0' 50.0 ' 3.0' 62. 5 ' 50.0' 112. 5 ' 50.0' 112. 5 ' 40.0' 112. 5 ' 40.0' 112. 5 ' 60.0' 112. 5 ' 60.0' 112. 5 ' 100.0' 50.0 ' 100.0' 50.0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 60.0' 112. 5 ' 60.0' 112. 5 ' 60.0' 112. 5 ' 60.0' 112. 5 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0'12.5 ' 3.0' 56. 5 ' 97.0' 69. 0 ' 25.0' 112 . 5 ' 25.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 34.0' 100 . 0 ' 34.0' 100 . 0 ' 35.0' 62. 5 ' 35.0' 62. 5 ' 83.0' 62. 5 ' 83.0' 62. 5 ' 118.0' 62. 5 ' 118.0' 62. 5 ' 118.0' 100 . 0 ' 118.0' 100 . 0 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 125.0' 112. 5 ' 125.0' 112. 5 ' 50.0' 112. 5 ' 50.0' 112. 5 ' 35.0' 100. 0 ' 35.0' 100. 0 ' 30.0' 100. 0 ' 30.0' 100. 0 ' 60.0' 100. 0 ' 60.0' 100. 0 ' 262.5' 225 . 0 ' 262.5' 225 . 0 ' 130.5' 225 . 0 ' 130.5' 225 . 0 ' 63.0' 112 . 5 ' 63.0' 112 . 5 ' 30.0' 112 . 5 ' 30.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 53.0' 112. 5 ' 53.0' 112. 5 ' 40.0' 100 . 0 ' 40.0' 100 . 0 ' 50.0' 130. 0 ' 50.0' 130. 0 ' 140.0' 65. 0 ' 140.0' 65. 0 ' 140.0' 65.0 ' 140.0' 65.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 130.5' 225 . 0 ' 130.5' 225 . 0 ' 130.5' 225 . 0 ' 130.5' 225 . 0 ' 130.5' 225 . 0 ' 130.5' 225 . 0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 60.0 ' 190.0' 60.0 ' 190.0' 60.0 ' 190.0' 60.0 ' 45.0' 100 . 0 ' 45.0' 100 . 0 ' 38.0' 100 . 0 ' 38.0' 100 . 0 ' 33.0' 100 . 0 ' 33.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 105.0' 50.0 ' 105.0' 50.0 ' 85.0' 50.0 ' 85.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 190.0' 50.0 ' 46.0' 100 . 0 ' 46.0' 100 . 0 ' 44.0' 100 . 0 ' 44.0' 100 . 0 ' 100.0' 50.0 ' 100.0' 50.0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 100 . 0 ' 190.0' 60.0 ' 190.0' 60.0 ' 190.0' 60.0 ' 190.0' 60.0 ' 190.0' 60.0 ' 190.0' 60.0 ' 190.0' 60.0 ' 190.0' 60.0 ' 140.0' 50.0 ' 140.0' 50.0 ' 140.0' 50.0 ' 140.0' 50.0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 60.0 ' 50.0' 60.0 ' 75.0' 125 . 0 ' 75.0' 125 . 0 ' 50.0' 65.0 ' 50.0' 65.0 ' 100.0' 112 . 5 ' 100.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 150. 0 ' 50.0' 150. 0 ' 150. 0 ' 50.0' 150. 0 ' 50.0' 110. 0 ' 50.0' 110. 0 ' 50.0' 110. 0 ' 50.0' 110. 0 ' 40.0 ' 100.0' 40.0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 100.0' 150. 0 ' 100.0' 150. 0 ' 102.5' 50.0 ' 102.5' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 45. 0 ' 100.0' 45. 0 ' 100.0' 45.0 ' 100.0' 45.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 225 . 0 ' 200.0' 112 . 5 ' 50.0'50.0' 112 . 5 ' 50.0' 112 . 5 ' 100.0' 75. 0 ' 100.0' 75. 0 ' 100.0' 50.0 ' 100.0' 50.0 ' 125.0'8.0 '100.0' 12.5 ' 25.0'20.5 ' 125.0' 92.0 ' 125.0' 92.0 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 100.0' 100 . 0 ' 100.0' 100 . 0 ' 100.0' 25. 0 ' 100.0'25. 0 ' 100.0' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 147 . 5 ' 260.0' 150. 0 ' 150. 0 ' 140.0' 150. 0 ' 150.0' 75.0 ' 150.0' 75.0 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 50.0' 112 . 5 ' 125.0'37.5'37.5'50.0' 150.0'150.0' 50.0 ' 150.0' 50.0 ' 100.0' 50.0 ' 100.0' 50.0 ' 125.0'125.0'125.0'125.0'125.0'125.0'125.0'125.0'125.0'125.0' 200.0'100.0' 125 . 0 ' 100.0' 125 . 0 ' 50.0' 125 . 0 ' 50.0' 125 . 0 ' 50.0' 125 . 0 ' 50.0' 125 . 0 ' 150. 0 ' 50.0' 150. 0 ' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 150. 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 50.0' 100 . 0 ' 100.0' 75. 0 ' 100.0' 75. 0 ' 100.0' 75. 0 ' 100.0' 75. 0 ' 100.0' 75. 0 ' 100.0' 75. 0 ' 100.0' 75. 0 ' 100.0' 75. 0 ' 150. 0 ' 100.0' 150. 0 ' 150. 0 ' 100.0' 150. 0 ' 150. 0 ' 100.0' 150. 0 ' 150. 0 ' 100.0' 150. 0 ' 150. 0 ' 100.0' 150. 0 ' 150. 0 ' 100.0' 150. 0 ' 150. 0 ' 100.0' 150. 0 ' 150. 0 ' 100.0' 150. 0 ' 150. 0 ' 100.0' 150. 0 ' 150. 0 ' 100.0' 150. 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 200.0' 100 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100.0' 125 . 0 ' 100 . 0 ' 4 0 . 0 ' 50.0' 105 . 0 ' 50.0' 105 . 0 ' 50.0' 105 . 0 ' 50.0' 105 . 0 ' 45.0 ' 100.0' 45.0 ' 50.0' 105 . 0 ' 50.0' 105 . 0 ' 200.0' 105 . 0 ' 200.0' 105 . 0 ' 100.0' 105 . 0 ' 100.0' 105 . 0 ' 542.81' 542.81'542.81'542.81'542.81'542.81'542.81'542.81'542.81'542.81'542.81'542.81'542.81'542.81'542.81'542.81'542.81'542.81'542.81' 542.81' 542.81' 107.5' 760.5' 76.0' 819.5' 56. 2 ' 5 6 . 0 ' 56.3 ' 5 6 . 5 ' 125.0' 105 . 0 ' 125.0' 105 . 0 ' 9'177.8' 66 5.7' 7.0'329.0' 135.0' 336.8' 143.1' 60.0' 785.2' 56.2' 202.6'10.9' 10.0' 10.0' 11.9'84.5'336.8' 143.1' 329.0' 135.0' 84.5'21.4' 10.8'10.6'124.9' 112.0' 25.2' 31.7' 17.7' 9.6' 9.2' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0 500.0' 100.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 250.0' 110.0' 105.0' 150.0' 59.0'51.0' 51.0'59.0' 150.0' 150.0' 150.0' 150.0' 75.0' 75.0' 107.0' 107.0' 105.0' 105.0' 105.0' 105.0' 105.0'105.0' 81.8' 81.8'51.6' 51.6'167.9' 167.9' 50.0' 37.5' 225.0' 86.0' 110.0' 110.0' 86.0' 250.0' 114.0' 110.0' 40.0' 50.0' 150.0' 250.0' 114.0' 110.0' 40.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 114.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 250.0' 114.0' 110.0' 40.0' 50.0' 100.0' 150.0' 93.2' 93.2' 100.0' 100.0' 100.0' 45.0' 90.0' 14.3'34.0' 18.0'18.0' 18.0'18.0' 18.0'18.0'18.0'18.0' 18.0'18.0'18.0' 75.0' 55.0' 25.0' 55.0' 25.0' 112.5' 125.0' 112.5' 75.0' 55.0' 25.0' 55.0' 25.0' 112.5' 125.0' 112.5' 75.0' 55.0' 25.0' 55.0' 25.0' 112.5' 125.0' 112.5' 75.0' 55.0' 25.0' 55.0' 25.0' 112.5' 125.0' 112.5' 75.0' 55.0' 25.0' 55.0' 25.0' 112.5' 125.0' 112.5' 75.0' 55.0' 25.0' 55.0' 25.0' 112.5' 125.0' 112.5' 75.0' 55.0' 25.0' 55.0' 25.0' 112.5' 125.0' 112.5' 18.0' 50.0' 50.0'50.0' 50.0'50.0' 50.0'50.0' 50.0'50.0' 50.0'58.0' 58.0'50.0' 54.5' 147.7' 147.1' 115.0 115.0' 147.7' 65.0' 150.0' 150.0' 84.6' 150.0' 150.0' 105.0' 373.9' University Avenue _Train Station Sheraton Palo Alto American_Red Cross Fire_Station # 1 Lytton Square Senior Center Lanning Chateau Downtown_ Library City Hall Williams _Property St Thomas_Aquinas ChurchAll Saints_Episcopal Church Chase Bank Downing_House Waverley Surgery_Center Select Physical Therapy Post Office 94301 Cedar Terraces_Condominium Cowper_Inn Rose Lane Apts. 7-11 Everett House First United_Methodist Church Webster House Healthcare Center Webster House Alain Pinel Realtor CPA_Dev Ctr A_Research_Institute Lytton Gardens Senior Residence Old Pro Hamilton_BuildingNola Gym Lot RParking GarageCity of Palo Alto Comerica Bank Pizza My Heart Peninsula_Creamery Ma c ' s S m o k e s h o p Wasson Building Garden Court_Hotel B_Jamplis _Building P C-2967 P C- 32 6 6 R M -15 P C - 41 8 2 PC - 3 7 0 7 PC-4283PF C S C D -C (P) R M -3 0 A M F (M U PC-4612 P F P F PF PC-4063 PC-3872 P F P F P C -2 1 30 P F C D -C (P ) P F P F C D -C (P) C D -C (P) P F PC-3111 PC-3007 PC - 3 9 7 4 P F PFPC -4262 P C -4 24 3 PC-4195 R M - 4 0 PC-3429 CD-N (P) C D -C (G F)(P) R M -4 0 C D -C (P) C D -C (P) A M F D H S P F P C-4 611 PC-4053 R M D (N P) P) PF PC-4052 P F P C - 2 5 4 5 R M -4 0 PC -3 99 5 R T-50 CD - S ( P ) R T -3 5 R T-5 0 R M -3 0 C D -C (P) PC-4296 PC-4436 P C- 34 37 R M -3 0 C D-C(G F)(P) P C-5158 C D -C (P) C D -C(G F)(P) CD - S ( G F ) ( P ) EMERSON STREET HOMER AVENUE EVERETT AVENUE EVERETT AVENUE HIGH STREET ALMA STREET LYTTON AVENUE ALMA STREET EMERSON STREET RAMONA STREET LYTTON AVENUE UNIVERSITY AVENUE RAMONA STREET BRYANT STREET HIGH STREET EMERSON STREET ALMA STREET EMERSON STREET HIGH STREET HIGH STREET HA M I L T O N A V E N U E HAMILTON AVENUE EMERSON STREET HAMILTON AVENUE GILMAN STREET WAVERLEY STREET BRYANT STREET FOREST AVENUE FOREST AVENUE BRYANT STREET RAMONA STREET RAMONA STREET BRYANT STREET FLORENCE STREET KIPLING STREET LYTTON AVENUE WAVERLEY STREETWAVERLEY STREET EVERETT AVENUE EVERETT AVENUE RAMONA STREET BRYANT STREET LYTTON AVENUE UNIVERSITY AVENUE COWPER STREET KIPLING STREET UNIVERSITY AVENUE UNIVERSITY AVENUE COWPER STREET WAVERLEY STREET HAMILTON AVENUE EVERETT AVENUE COWPER STREET EVERETT A WEBSTER STREET WEBSTER STREET LYTTON AVENUE TASSO STREET HAMILTON AVENUE COWPER STREET FOREST AVENUE FOREST AVENUE WAVERLEY STREET HOMER AVENUE WEBSTER STREET WEBSTER STREET COWPER STREET HOMER AVENUE HOMER AVENUE U LYTTON A WEBSTER STREET HA FO HO U N I V E R S I T Y C I R C L E EVERETT COURT LANE 39 LANE 7 EASTLANE 5 EAST LANE 6 EAST LANE 20 EA S T LANE 30 LANE 20 WEST LANE 21 MITCHELL LANE PAULSEN LANE LANE 12 WEST LANE 11 WEST CENTENNIAL WALK DOWNING LANE PENINSULA CORRIDOR JOINT POWERS BOARD HIGH STREET ALMA STREET ALMA STREET FOREST AVENUE HOMER AVENUE NUE URBAN LANE F OUN LANE 7 WEST This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend abc Zone District Notes Curb Edge abc Dimensions (AP) abc Known Structures CD-C Zones 150' Buffer from Residential Zones Railroad Zone Districts abc Zone District Labels abc CD-C Buildings Over 50' in Height 0' 240' CD-C Zoned Buildings >50' in Height and >150' From Residential Zones CITY O F PALO A L TO IN C O R P O RATE D C ALIFOR N IA P a l o A l t oT h e C i t y o f A P RIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto gowen, 2018-07-12 18:11:49 (\\cc-maps\Encompass\Admin\Personal\gowen.mdb) 120-26-110 120-27-087 120-27-038 120-26-091 120-26-111 120-26-109120-26-043 120-26-044 120-26-086 120-26-085 120-27-027 120-27-026120-27-007 120-27-020 120-27-023120-27-008 120-26-031 120-26-030 120-26-029 120-26-039 120-26-038 120-26-037 120-26-102 120-26-101 120-26-045 120-26-047 120-27-013 120-27-012 120-27-009 120-27-010 120-26-083 120-26-082 120-26-080 120-26-079 120-26-048 120-26-072 120-26-073 120-26-074 120-26-097 120-27-016 120-26-105 120-25-110 120-25-132 120-26-003 120-26-025 120-26-033 120-26-032 120-26-018 120-26-006 120-26-013 120-25-152 120-26-015 120-26-016 120-26-017 120-26-069 120-26-070 120-26-054 120-26-065 120-26-067 120-26-064 120-26-063 120-26-061 120-26-112 120-26-113 120-26-010 120-26-009 120-26-008 120-15-057 120-15-055 120-15-108 120-15-048 120-15-002 120-15-045120-15-046 120-14-101120-14-110 120-15-042 120-15-043 120-14-102 120-15-004 120-14-077 120-14-111 120-14-092 120-15-103 120-15-060 120-15-085 120-16-098 120-16-022 120-15-091 120-62-002 120-15-018 120-15-101 120-15-029 120-15-041 120-15-065 120-15-064 120-15-063 120-15-062 120-15-083 120-15-084 120-15-070 120-15-069 120-15-068 120-15-067 120-15-066 120-15-072 120-15-074 120-15-075 120-15-076 120-15-077 120-15-078 120-15-033 120-03-066 120-03-064 120-03-063120-03-025 120-03-069 120-15-013 120-03-071 120-03-031 120-03-032 120-03-035 120-03-036 120-72-001 120-72-002 120-72-003 120-72-004 120-72-005 120-73-004 120-74-002 120-74-001 120-74-001 120-75-001 120-04-110 EMERSON STREET HOMER AVENUERAMONA STREET EMERSON STREET HIGH STREET EVERETT AVENUE EVERETT AVENUE HIGH STREET ALMA STREET ALMA STREET LYTTON AVENUE ALMA STREET EMERSON STREET RAMONA STREET LYTTON AVENUE UNIVERSITY AVENUE RAMONA STREET BRYANT STREET HIGH STREET EMERSON STREET ALMA STREET EMERSON STREET HIGH STREET HIGH STREET HAMILTON AVENUE HAMILTON AVENUE EMERSON STREET HAMILTON AVENUE GILMAN STREET WAVERLEY STREET BRYANT STREET FOREST AVENUE FOREST AVENUE BRYANT STREET RAMONA STREET RAMONA STREET BRYANT STREET FLORENCE STREET KIPLING STREET LYTTON AVENUE WAVERLEY STREETWAVERLEY STREET EVERETT AVENUE EVERETT AVENUE BRYANT STREET WAVERLEY STREET RAMONA STREET BRYANT STREET LYTTON AVENUE UNIVERSITY AVENUE COWPER STREET KIPLING STREET UNIVERSITY AVENUE UNIVERSITY AVENUE COWPER STREET WAVERLEY STREET HAMILTON AVENUE HAWTHORNE AVENUE COWPER STREET KIPLING STREET EVERETT AVENUE COWPER STREET WEBSTER STREET BYRON STREET EVERETT AVENUE WEBSTER STREET WEBSTER STREET LYTTON AVENUE BYRON STREET TASSO STREET HAMILTON AVENUE COWPER STREET FOREST AVENUE FOREST AVENUE WAVERLEY STREET BRYANT ST HOMER AVENUE WAVERLEY STRE RAMONA STRE WEBSTER STREET WEBSTER STREET COWPER STREET HOMER AVENUE HOMER AVENUE COWPER STR KIPLING STREET UNIVERSITY AVE BYRON STREET LYTTON AVENUE WEBSTER STREET HAMILTON AVEN FOREST AVENUE HOMER AVENUE WEBSTER S V ER S I T Y C I EVERETT COURT LANE 39 LANE 7 EASTLANE 5 EAST LANE 6 EAST LANE 20 EAST LANE 30 LANE 20 WEST LANE 21 LANE 15 EAST BRYANT COURT PAULSEN LANE LANE 12 WEST LANE 11 WEST CENTENNIAL WALK DOWNING LANE LAN PENINSULA CORRIDOR JOINT POWERS BOARDRD EMERSON STR HIGH STREET HIGH STRE ALMA STREET ALMA STREET ALMA STREEFOREST AVENUE HOMER AVENUE URBAN LANE LANE 7 WEST LANE 8 WE 120-27-007 120-26-064 120-16-096 120-16-033 120-03-069 P C-2967 R M -15PC - 3 7 0 7 PC-4283PF R T-35 C D -C (P) R M -30 A M F (M U O) CD - S ( P ) A PC-4612 P F PF RM-30 PC-4063 PC-3872 P F P F P C-2130 P F C D -C (P ) P F P F P F C D -C (P) C D-C (P) C D-N (P) P F PC-3111 PC -3007 PC - 3 9 7 4 P F PFPC-4262 P C-4243 PC-4195 M -15 RMD(NP) R M - 40 PC-3429 CD-N (P) C D-C(G F)(P) R M -40 C D-C (P) C D -C (P)P F A M F D H S PF PC-4611 PC-4053 R MD (N P) RMD(NP) RM-30 PF PC-3102 5 PC-4339 R M -30 RM-30 P F PC-4052 P F P C- 2545 R M -4 0 P C-2145 R M -30 PC-2968 P C-3995 R PC-3753 R T-50 CD - S ( P ) R T-50 R T-35 R T-50 P C-477 R M -3 0 C D -C (P) P C PC-4296 PC-4436 P C- 3437 P C -8 65 9RM-3 0 C D-C(G F)(P) PC-5158 C D-C (P) C D-C(G F)(P) CD - S ( G F ) ( P ) This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend CD-C Parcels Under 1.0:1 FAR CD-C Parcels Over 1.0:1 FAR 150' Residential Zone Buffer 5+ Building Stories Zone Districts abc Zone District Notes abc Zone District Labels 0' 409' Eligible Buildings - CD-C Zoned SitesOver 50' in Height orOver 1.0:1 FAR CITY O F PALO A L TO IN C O R P O RATE D C ALIFOR N IA P a l o A l t oT h e C i t y o f A P RIL 16 1894 The City of Palo Alto assumes no responsibility for any errors ©1989 to 2016 City of Palo Alto gowen, 2018-11-07 18:44:29 (\\cc-maps\Encompass\Admin\Personal\gowen.mdb) Ordinance No. ____ Ordinance of the Council of the City of Palo Alto Amending Chapter 18.18 of Title 18 (Zoning) of the Palo Alto Municipal Code to Add a New Floor Area Exemption for Rooftop Access and Allowing Changes to Noncomplying Facilities to Allow for Such Rooftop Access Bonuses The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Section 18.18.060 (Development Standards) of Chapter 18.18 (Downtown Commercial District) of Title 18 (Zoning) of the Palo Alto Municipal Code is hereby amended to read as follows: 18.18.060 Development Standards … (e) Exemptions (1) When an existing building is being expanded, square footage which, in the judgement of the chief building official, does not increase the usable floor area, and is either necessary to conform the building to Title 24 of the California Code of Regulations, regarding disability related access, or is necessary to implement the historic rehabilitation of the building, shall not be counted as floor area. For the purposes of this section disability related upgrades are limited to the incremental square footage necessary to accommodate disability access and shall be subject to the Director’s approval not to exceed 500 square feet per site. Disability related upgrades shall only apply to remodels of existing buildings and shall not qualify for grandfathered floor area in the event the building is later replaced or otherwise redeveloped. (2) Buildings located in the CD-C subdistrict that are noncomplying for height and gross floor area shall be permitted to increase height and expand floor area to the minimum degree necessary to provide rooftop access and related amenities. Such access and amenities may include features such as stairs, elevators, trellises, outdoor furniture, railings, lighting, and other similar features. For the purposes of this section rooftop access floor area shall not be counted as gross floor area. Rooftop access-related features may be located only on portions of buildings located at least 150 feet from a residential zone which, for the purposes of this section, includes the R-1, R-2, RMD, RM- 15, RM-30, RM-40, and SOFA districts or Planned Community (PC) districts that permit residential uses. Any request for a rooftop access exception under this section shall be subject to a conditional use permit. … SECTION 2. Section 18.18.120 (Grandfathered Uses and Facilities) of Chapter 18.18 (Downtown Commercial District) of Title 18 (Zoning) of the Palo Alto Municipal Code is hereby amended to read as follows: 18.18.120 Grandfathered Uses and Facilities (a) Grandfathered Uses (1) The following uses and facilities may remain as grandfathered uses, and shall not require a conditional use permit or be subject to the provisions of Chapter 18.70: (A) Any use which was being conducted on August 28, 1986; or (B) A use not being conducted on August 28, 1986, if the use was temporarily discontinued due to a vacancy of 6 months or less before August 28, 1986; or (C) Any office use existing on April 16, 1990 on a property zoned CD and GF combining, which also existed as a lawful conforming use prior to August 28, 1986, notwithstanding any intervening conforming use. (2) The grandfathered uses in subsection (1) shall be permitted to remodel, improve, or replace site improvements on the same site, for continual use and occupancy by the same use, provided such remodeling, improvement, or replacement complies with all of the following: (A) shall not result in increased floor area; (B) shall not relocate below grade floor area to above grade portions of the building; (C) shall not result in an increase of the height, length, building envelope, building footprint or any other increase in the size of the improvement. For purposes of this section, “building envelope” shall mean the three dimensional shape and size occupied by an existing building. It is not the maximum, buildable potential of the site; (D) shall not increase the degree of noncompliance, except pursuant to the exceptions to floor area ratio regulations set forth in Section 18.18.070; or (E) in the case of medical, professional, general business or administrative office uses of a size exceeding 5,000 square feet in the CD-S or CD-N district that are deemed grandfathered pursuant to subsection (1), such remodeling, improvement, or replacement shall not result in increased floor area devoted to such office uses. (F) The Director may approve minor changes to the building’s footprint, height, length, and the building envelope through Architectural Review of minor aesthetic architectural improvements and to improve pedestrian-orientation provided there is no increase to the degree of any non-complying feature. (3) If a grandfathered use deemed existing pursuant to subsection (1) ceases and thereafter remains discontinued for 12 consecutive months, it shall be considered abandoned and may be replaced only by a conforming use. (4) A use deemed grandfathered pursuant to subsection (1) which is changed to or replaced by a conforming use shall not be reestablished, and any portion of a site or any portion of a building, the use of which changes from a grandfathered use to a conforming use, shall not thereafter be used except to accommodate a conforming use. (b) Grandfathered Facilities (1) Any noncomplying facility existing on August 28, 1986 and which, when built, was a complying facility, may remain as a grandfathered facility and shall not be subject to the provisions of Chapter 18.70. (2) The grandfathered facilities in subsection (1) shall be permitted to remodel, improve, or replace site improvements on the same site for continual use and occupancy, by the same use, provided such remodeling, improvement, or replacement complies with all of the following: (A) shall not result in increased floor area; (B) shall not relocate below grade floor area to above grade portions of the building; (C) shall not result in an increase of the height, length, building envelope, building footprint, or any other increase in the size of the improvement; (D) shall not increase the degree of noncompliance, except pursuant to the exceptions to floor area ratio regulations set forth in Section 18.18.070; (E) The Director may approve minor changes to the building’s footprint, height, length, and the building envelope through Architectural Review of minor aesthetic architectural improvements and to improve pedestrian-orientation provided there is no increase to the degree of any non-complying feature, except as provided for rooftop access and amenities in Section 18.18.060(e). SECTION 3. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional. SECTION 4. The Council finds that this Ordinance is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15305 because it involves minor alterations of land use regulations. SECTION 5. This Ordinance shall be effective on the thirty-first date after the date of its adoption. PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: _________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: _________________________ ____________________________ Deputy City Attorney Interim Director of Planning and Community Environment ACTION NO. 2018-____ RECORD OF THE COUNCIL OF THE CITY OF PALO ALTO LAND USE ACTION FOR 285 HAMILTON AVENUE: CONDITIONAL USE PERMIT AND ARCHITECTURAL REVIEW (18PLN-00006) On February __, 2019, the Council of the City of Palo Alto, after considering all of the evidence presented, approved the Conditional Use Permit and Architectural Review application for an 2,660 square foot outdoor activity area (roof deck) in the CD-C(GF)(P) district, making the following findings, determination and declarations: SECTION 1. Background. A. An application for a conditional use permit (CUP) to allow a 2,600 square foot roof deck for use by building employees as an amenity was submitted on January 8, 2018. B. Planning Staff referred the application to the Planning and Transportation Commission (Commission) for a recommendation to the City Council. C. The Planning and Transportation Commission held a duly noticed public hearing, at which evidence was presented and all persons were afforded an opportunity to be heard, and recommended approval of the Project on October 10, 2018. The Commission’s recommendations are contained in CMR #____ and the associated attachments. D. On November __, 2018, the City Council, after reviewing the evidence presented, adopted the recommendation of the Planning and Transportation Commission and approved the subject CUP application. SECTION 2. Environmental Review. The proposed project has been determined to be Categorically Exempt per Section 15301 (Existing Facilities) and 15305 (Minor Alterations in Land Use Limitations) of the California Environmental Quality Act Guidelines. SECTION 3. Conditional Use Permit Findings. Conditional Use Permit approval is based on the findings indicated under PAMC Section 18.76.010: 1. The proposed use, at the proposed location, will not be detrimental or injurious to property or improvements in the vicinity, and will not be detrimental to the public health, safety, general welfare, or convenience. The CUP would allow for a 2,600 square foot outdoor activity area on the roof of the building at 285 Hamilton Avenue. The roof deck would be used by building occupants and guests, and would include a safety railing setback three feet from the existing roof parapet. The roof deck would be located over 150 feet from surrounding residential uses. The railing and setback would help prevent occupants from throwing objects from the roof to the ground. Lighting would be low-profile and directed downward on the deck in order to minimize light spillage and glare. The roof deck would be minimally visible from the street level and, as conditioned, any amplified music would not be audible from the property boundaries. Given these project elements and conditions, the use will meet Finding #1. 2. The proposed use will be located and conducted in a manner in accord with the Palo Alto Comprehensive Plan and the purposes of the Zoning Ordinance. The CUP would support Policy L-2.11 of the Comprehensive Plan by incorporating greenery on the rooftop of the building at 285 Hamilton Avenue. Additionally, the use of the roof space would be consistent with the Downtown Urban Design Guidelines by providing outdoor use opportunities and amenities. With the proposed text amendment, the use would be consistent with the Zoning Ordinance and the use will meet Finding #2. SECTION 4. Architectural Review Findings. Architectural Review approval is based on the findings indicated under PAMC Section 18.76.020: Finding #1: The design is consistent with applicable provisions of the Palo Alto Comprehensive Plan, Zoning Code, coordinated area plans (including compatibility requirements), and any relevant design guides. With the proposed text amendment, the project will be consistent with the applicable provisions of the Zoning Code. The project will include high quality design compatible with surrounding development. The Comprehensive Plan does not contain policies or programs related to rooftop spaces, however the Downtown Urban Design Guidelines, which are applicable to the subject site, encourage the active use of rooftops. Finding #2: The project has a unified and coherent design, that: a. creates an internal sense of order and desirable environment for occupants, visitors, and the general community, b. preserves, respects and integrates existing natural features that contribute positively to the site and the historic character including historic resources of the area when relevant, c. is consistent with the context-based design criteria of the applicable zone district, d. provides harmonious transitions in scale, mass and character to adjacent land uses and land use designations, e. enhances living conditions on the site (if it includes residential uses) and in adjacent residential areas. The project provides a desired amenity for current and future building occupants. The site is not considered an historic resource, and would not impact the adjacent Ramona Street Historic District. The project is consistent with the Downtown Urban Design Guidelines, which encourage the active use of rooftops. The project involves a negligible increase in the mass of the existing building, and with the proposed setbacks of the rooftop features would not impact the scale of the building as viewed from surrounding streets. Finding #3: The design is of high aesthetic quality, using high quality, integrated materials and appropriate construction techniques, and incorporating textures, colors, and other details that are compatible with and enhance the surrounding area. The project includes a mix of contemporary materials on the roof, including a plaster-cladded stair enclosure, aluminum trellis, and glass guardrails. These materials would complement the textures and colors of the existing building, and would be compatible with the eclectic mix of structures in the surrounding area. Finding #4: The design is functional, allowing for ease and safety of pedestrian and bicycle traffic and providing for elements that support the building’s necessary operations (e.g. convenient vehicle access to property and utilities, appropriate arrangement and amount of open space and integrated signage, if applicable, etc.). The project would provide required access to the roof for building employees, which will provide a desired amenity and rooftop open space. Finding #5: The landscape design complements and enhances the building design and its surroundings, is appropriate to the site’s functions, and utilizes to the extent practical, regional indigenous drought resistant plant material capable of providing desirable habitat that can be appropriately maintained. The project enhances the use of the site and would incorporate materials and details that enhance the building design. The project incorporates rooftop planters that will be maintained by the applicant. As conditioned, the planters will contain drought-resistant vegetation that is indigenous to the San Francisco Bay Area. Finding #6: The project incorporates design principles that achieve sustainability in areas related to energy efficiency, water conservation, building materials, landscaping, and site planning. In accordance with the City’s Green Building Regulations, the building will satisfy the requirements for CALGreen Mandatory + Tier 2. A summary of the project’s compliance is on sheet GB-1 of the plans. SECTION 5. Conditions of Approval. PLANNING 1. CONFORMANCE WITH PLANS. Use and development shall be conducted in substantial conformance with the approved plans entitled, "Houzz 285 Hamilton Roof Deck Improvement Application,” dated March 30, 2018 on file with the Planning Department, 250 Hamilton Avenue, Palo Alto, California except as modified by these conditions of approval. 2. BUILDING PERMIT. Apply for a building permit and meet any and all conditions of the Planning, Fire, Public Works, and Building Departments. 3. USE AUTHORIZATION. This Conditional Use Permit authorizes outdoor activity use on the roof in an unenclosed area up to 2,600 square feet as an on-site amenity for occupants and employees of the subject site. This use shall be limited to use by the building occupants and their employees and shall be subject to conditions herein. 4. PERMITTED HOURS. Use of the roof deck shall be limited to 6:00AM to 11:00PM Monday through Sunday. 5. AMPLIFIED MUSIC. Amplified music may be permitted on the roof deck, but not audible beyond the property boundaries. 6. NOISE. The use of the roof deck shall at all times be in conformance with the Noise Ordinance (PAMC Chapter 8). 7. LIGHTING. All exterior lighting associated with the roof deck shall be oriented downward and away from City rights of way and adjacent properties. Light filaments and bulbs shall not be visible at the property line in order to prevent glare. 8. PLANTERS. The proposed planters shall contain vegetation that is drought-resistant and regionally indigenous to the Bay Area. The plants shall be maintained by the applicant to the satisfaction of the Planning Director. 9. BUILDING PERMIT PLAN SET. The approval letter including all Department conditions of approval for the project shall be printed on the plans submitted for building permit. 10. PROJECT MODIFICATIONS: All modifications to the approved project shall be submitted for review and approval prior to construction. If during the Building Permit review and construction phase, the project is modified by the applicant, it is the responsibility of the applicant to contact the Planning Division/project planner directly to obtain approval of the project modification. It is the applicant’s responsibility to highlight any proposed changes to the project and to bring it to the project planner’s attention. 11. PROJECT EXPIRATION. The project approval shall automatically expire after two years from the original date of approval, if within such two year period, the proposed use of the site or the construction of buildings has not commenced pursuant to and in accordance with the provisions of the permit or approval. Application for a one year extension of this entitlement may be made prior to the expiration. (PAMC 18.77.090(a)) 12. FINAL INSPECTION: A Planning Division Final inspection will be required to determine substantial compliance with the approved plans prior to the scheduling of a Building Division final. Any revisions during the building process must be approved by Planning, including but not limited to; materials, landscaping and hard surface locations. Contact your Project Planner, Graham Owen at graham.owen@cityofpaloalto.org to schedule this inspection. 13. COMPLIANCE WITH CONDITIONS OF APPROVAL. The applicant shall at all times be in compliance with the conditions of approval and documentation describing the roof deck’s operation. If operations result in unanticipated impacts that negatively impact the health, safety, convenience, or general welfare, the Director of Planning and Community Environment may impose additional conditions to mitigate those impacts. Any changes by the Director to this approval or imposition of new or modified conditions shall be in writing and subject to the city’s appeal procedures for conditional use permits. 14. INTENSIFICATION OF USE: Any intensification of use shall require an amendment to the conditional use permit and any other entitlements as specified in the Palo Alto Municipal Code. Intensification as used herein includes, but is not limited to, allowance for use by others as specified in Condition #3, expansion of the hours of use as specified in Condition #4, and increased noise generating activities. 15. REVOCATION OR MODIFICATION OF APPROVALS: The director may issue a notice of noncompliance for any failure to comply with any condition of this permit approval, or when a use conducted pursuant to a conditional use permit is being conducted in a manner detrimental to the public health, safety and welfare. 16. INDEMNITY: To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the City its actual attorney’s fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its own choice. BUILDING 17. Construction details are required on the building permit plans to show how the roof deck furniture will be built-in or permanently fixed. 18. Rooftop use is a Group A Occupancy. PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: _________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: _________________________ ____________________________ Deputy City Attorney Interim Director of Planning and Community Environment Page 1 of 2 ATTACHMENT E ZONING COMPARISON TABLE 285 Hamilton Avenue, 17PLN-0006 Table 1: COMPARISON WITH CHAPTER 18.18 (CD-C DISTRICT) Exclusively Non-Residential Development Standards Regulation Required Existing Proposed Minimum Setbacks Front Yard None Required 7 ft No change Rear Yard None Required 0 ft No change Interior Side Yard None Required 8 ft No change Street Side Yard None Required 7 ft No change Special Setbacks Pursuant to PAMC 20.08. 7 ft setback on Hamilton Avenue No change Minimum street setback for sites sharing a common block face with any abutting residential zone district Note 4 N/A N/A Minimum yard (ft) for lot lines abutting or opposite residential zone districts 10 feet (Note 1) N/A N/A Maximum Site Coverage None Required 10,030 sf No change Maximum Height 50 ft, or 35 ft if within 150 ft of a residential zone 66 ft to top of parapet, 82 ft to top of penthouse No change Maximum Floor Area Ratio (FAR) 1.0:1 (10,030 sf) (Note 5) 47,700 sf 47,859 sf (The additional 159 sf would be exempt from FAR if the proposed Ordinance is approved) Maximum Size of New Non- Residential Construction or Expansion Projects 25,000 sf of gross floor area or 15,000 sf above the existing floor area, whichever is greater, provided the floor area limits set forth elsewhere in this chapter are not exceeded, and except as otherwise permitted by Section 18.18.060(e)(2) 47,700 sf As amended, the 159 sf addition proposed with the project conforms Daylight Plane for lot lines abutting one or more residential zone districts Initial Height at side or rear lot line (Note 2) N/A N/A Page 2 of 2 Slope (Note 2) N/A N/A Notes 1) The yard shall be planted and maintained as a landscaped screen, excluding area required for site access. 2) The initial height and slope shall be identical to those of the residential zone abutting the site line in question. 3) The maximum height within 150 feet of any abutting residential zone district shall not exceed the height limit of the abutting residential district. 4) The minimum street setback shall be equal to the residentially zoned setback for 150 feet from the abutting single-family or multiple family development. 5) FAR may be increased with transfers of development and/or bonuses for seismic and historic rehabilitation upgrades, not to exceed a total site FAR of 3.0:1 in the CD-C subdistrict or 2.0:1 in the CD-S or CD-N subdistricts, and with bonuses for rooftop access as provided in 18.18.070(a)(6). 18.18.100 Performance Standards. In addition to the standards for development prescribed above, all development shall comply with the performance criteria outlined in Chapter 18.23 of the Zoning Ordinance. 18.18.110 Context-Based Design Criteria. As further described in a separate attachment, development in a commercial district shall be responsible to its context and compatible with adjacent development, and shall promote the establishment of pedestrian oriented design. Table 2: CONFORMANCE WITH CHAPTER 18.52.040 (Off-Street Parking and Loading) for Downtown University Avenue Parking Assessment District Type Required Existing Proposed Vehicle Parking (within the Downtown Parking Assessment District) PAMC 18.52.040 Table 2 All uses except residential: 1 space per 250 sf 191.4 spaces 22 spaces on-site, plus 169 parking assessment district spaces No change; the 159 sf increase would not result in an additional required space (PAMC 18.52.) Bicycle Parking (within the Downtown Parking Assessment District) PAMC 18.52.040 Table 2 All uses except residential: 1 space per 2,500 sf 40% Long Term (LT) 60% Short Term (ST) 19 spaces Unknown No change Loading Space The site is grandfathered for two on-site loading spaces. No additional loading spaces are required for the 159 sf increase in gross floor area. Attachment G Project Plans Hardcopies of project plans are provided to Commission members. These plans are available to the public online and/or by visiting the Planning and Community Environment Department on the 5th floor of City Hall at 250 Hamilton Avenue. Directions to review Project plans online: 1. Go to: bit.ly/PApendingprojects 2. Scroll to find “285 Hamilton Avenue” and click the address link 3. On this project specific webpage you will find a link to the project plans and other important information Houzz Roof Deck/Text Amendment Councilmember Dubois Questions and Staff Responses: 1. Dubois: Can legal language be suggested for the ordinance to not incorporate the additional FAR permanently in the buildings FAR / building envelope? The concern here is that a rooftop garden is used to gain extra sq ft, the building is then remodeled (like University Arts) the new sq ft is moved elsewhere and the garden is removed. Seems to be a bit of a loop hole. 1. Staff Response: The ordinance as drafted and proposed addresses this concern; specifically, the red text below (from proposed subsection (e)(2) of Section 18.18.060) says the “rooftop access” area is a gross floor area exemption that applies only for this purpose, so the area cannot be absorbed somewhere else in the building. If they remove the rooftop garden, the gross floor area exemption for rooftop access as applied to this site would also go away. See wording in red under proposed Section 18.18.060 item e, sub-item 2: “Buildings located in the CD-C sub-district that are non-complying for height and gross floor area shall be permitted to increase height and expand floor area to the minimum degree necessary to provide rooftop access and related amenities. Such access and amenities include features such as stairs, elevators, trellises, outdoor furniture, railings, lighting, and other similar features. For the purposes of this section rooftop access floor area shall not be counted as gross floor area. Rooftop access-related features may be located only on portions of buildings located at least 150 feet from a residential zone which, for the purposes of this chapter, includes the R-1, R-2, RMD, RM-15, RM-30, RM-40, residential SOFA districts, or residential Planned Community (PC) districts. Any request for a rooftop access exception under this section shall be subject to a conditional use permit” 2. Dubois: Could legal language be suggested for the ordinance that if the use requires more parking, it would require a rooftop to meet parking requirements and be reviewed by PTC? 2. Staff Response: Currently, the definition of “gross floor area” (GFA) in Chapter 18.04 counts areas above the ground floor if used for required access and not available to general public as GFA. The Code generally requires GFA to be parked including GFA located on the roof. The proposed ordinance would consider roof decks an amenity for employees and exempt it from GFA. Therefore, no parking would be required. If a rooftop area on a non-complying building were no longer proposed to be used for employee amenity space (consistent with the proposed ordinance), it would be considered additional gross floor area and would not be allowed to remain. Section 18.52.040 Table 2, Parking Assessment Districts states “1 per 250 square feet” – this is assumed to be GFA. Table 2 does not refer to gross floor area for Downtown but Table 2 does use GFA to refer to Cal Ave district. Table 2 could be changed to add “of gross floor area” after “1 per 250 square feet”. 3. Dubois: How would we prevent rooftop facilities from being closed in, creating additional FAR for general use? Similar to building a carport and then converting it to a garage? Like to understand what real monitoring / enforcement capabilities we have. 3. Staff Response: Enclosure of non-GFA rooftop area per proposed ordinance would result in new GFA. A Planning application and Building permit(s) would be required for such a change. However, if the building were a non-complying GFA facility, the City would not allow its enclosure (with walls) since this would increase the degree of noncompliance with respect to GFA (and height). 4. Dubois: What ordinances do we have today in terms of rooftop gardens? The staff report suggests they are allowed but I think Council has been pretty negative when the issue has come up, including for complying buildings. 4. Staff Response: The Council recently adopted performance standards for roof decks associated with residential/mixed use projects in the CD district which allowed rooftop areas to count towards the required usable open space standard. There is no requirement for usable open space associated with commercial-only projects. 5. Dubois: Can staff discuss how impacts to residents in mixed use zones will be handled? There is suggestion they will limit decks 150 feet from residential zones but nothing about impacts on residents downtown. 5. Staff Response: Due to this potential conflict, the proposed ordinance change would require roof decks to go through the Conditional Use Permit (CUP) process that includes notice mailed to neighbors/property owners within a 600 foot radius. Staff would respond to any comments received on a specific project and would incorporate additional conditions as needed. As with all CUPs, the public may request a hearing before the Planning and Transportation Commission. At the public hearing any member of the public may weigh in on potential conflicts and approval conditions can set expectations and consequences. 6. Dubois: Can staff discuss the interplay between two maybe contradicting suggestions - the suggestion that railings be set back to not create an apparent increase in height versus the suggestion that greenery be visible from the street. 6. Staff Response: The proposed railings are made of a glass material and would not visibly increase the apparent height of the building when viewed from the public street. 7. Dubois: In the CUP, Condition #13 refers to intensification of use. What is the proposed intensity of use? 7. Staff Response: The packet page 45 describes users, and packet page 48 conditions provide limits to the use: • hours of use to 6 AM to 11 pm daily. • amplified music to the property boundary. • lighting downward and away from adjacent properties. • 2600 sq.ft. – use by building occupants and guests (doesn’t say ONLY by). Council can certainly clarify the baseline of the permitted use = ‘outdoor activity’ is solely for on-site employees and their guests). Houzz is office use - not restaurant use for example; if building tenant changes to restaurant, the rooftop cannot be used as additive commercial use (not for office area, not for patron service area for eating and drinking; area is only by employees as an amenity). City of Palo Alto (ID # 10061) City Council Staff Report Report Type: Action Items Meeting Date: 2/25/2019 City of Palo Alto Page 1 Summary Title: Real Property Acquisition 3350 Birch St. for Potential Parkland Title: Authorize the City Manager to Explore, Negotiate and Potentially Submit an Offer to Purchase Property at 3350 Birch Street (Assessor’s Parcel No. 132-33-050) From: City Manager Lead Department: Administrative Services Recommendation Staff recommends that the Council authorize the City Manager or designee to explore, negotiate and potentially submit an offer to purchase property located at 3350 Birch Street (Assessor’s Parcel No. 132-33-050). Background In Fall 2016, staff learned that a portion of the property located at 3350 Birch Street, in the Ventura neighborhood of Palo Alto, would likely be made available for purchase (Report ID #7987). The property is owned by Pacific Bell Telephone Company but has been commonly referred to as the “AT&T property.” The Parks and Recreation Commission, along with residents in the Ventura neighborhood have recommended that the City Council explore the potential acquisition of this property, which is across a public street from Boulware Park, for possible use as additional parkland. As of January 24, 2019, the property has been made available without a price (Attachment A). Discussion Pacific Bell owns on parcel that consists of several lots adjacent to Boulware Park in the Ventura neighborhood. The parcel totals 1.65-acres (71,807 square feet) improved with a large building on the southeast corner of the site while the remainder is vacant. The large building houses infrastructure for AT&T. This parcel has a Comprehensive Plan Land Use Designation of MISP (Major Institution/Special Facilities) and a Zoning Designation of PF (Public Facility). The AT&T property parcel is bounded by Lambert Avenue to the north, Birch Street to the east, Chestnut Avenue to the south, and Ash Street to the west. Boulware Park is a 1.5-acre neighborhood park situated across the street from the southwest corner of the property. The park includes City of Palo Alto Page 2 two children’s playgrounds, a basketball court, two picnic areas with barbecues, benches, and a short perimeter pathway. The area surrounding both the Pacific Bell parcel and Boulware Park is a mix of residential, industrial, and commercial land uses. In January 2019 AT&T selected CBRE to competitively market for sale a portion of the property not including the large building, which AT&T considers excess to its needs. The excess land that is currently solicited for sale is comprised of four lots with a combined land area of 27,829 square feet (0.64 acres), which remains designated as a portion of Assessor’s Parcel No. 132-33- 050. Acquisition of the property would allow for the expansion of Boulware Park, which could then meet standard neighborhood park acreage and potentially integrate the street right-of- way between parcels. The property’s location proximate to the North Ventura Coordinated Area Plan study area also enhances potential connectivity with the Fry’s site. The subject property is not located in a “park search area” as defined by the Parks Master Plan; however, it is near two other park search areas which are the most densely populated areas in Palo Alto. Timeline CBRE has indicated that it wishes to receive offers by late February 2019. Resource Impact The offer to purchase will be made at fair market value, to be determined through negotiation with the seller. Given the uncertainty of purchase price at this time, resource impacts will be better defined at a later date. Considerations will be cost and availability of funding, including whether acquisitions should be designated as a priority over other parks improvements and whether this potential acquisition should be prioritized over other City parks and recreation projects. The Council approved Parks Master Plan, provides park, open space and recreation improvement recommendations over a 20 year time horizon and the majority of the projects and programs identifed are currently unfunded. Parkland Development Impact Fees, which exist to fund acquisition of land and improvements for neighborhood and district parks, is expected to have a balance of $2.7 million after planned park improvements scheduled in the Fiscal Year (FY) 2019-2023 Five Year Capital Improvement Plan. In addition, the Parkland Dedication Fees ordinance was adopted by Council in 2006 pursuant to the Quimby Act and applies to residential subdivisions only. Per the Quimby Act, the dedicated land or fees, or combination thereof, shall be used only for the purposes of developing or rehabilitating neighborhood or community parks or recreational facilities to serve the subdivision for which the land was dedicated, or fees were paid. Further investigation will be needed to determine if any of the parkland dedication balance could be used in the Ventura neighborhood; $1.2 million is expected to remain after planned park improvements scheduled in the FY 2019 -2023 Five Year Capital Improvement Plan. To the extent general funds would be required for acquisition costs, implications for the citywide capital improvement program and other financial priorities should be considered. City of Palo Alto Page 3 Policy Implications The Parks, Trails, Natural Open Space and Recreation Master Plan (Adopted September 2017) includes “acquire parkland in high-need areas” as a high-priority project. Policy 1.B in the Parks Master Plan includes a policy aimed at expanding parkland inventory using the National Recreation and Park Association standard of 4 acres/1,000 residents as a guide. The policy states that parkland should expand with population, be well distributed across the community and be of sufficient size to meet the varied needs of neighborhoods and the broader community. The 2030 Comprehensive Plan includes the following policy: Policy C-4.6 Use the National Recreation and Park Association Standards as guidelines for locating and developing new parks. These guidelines are as follows: • Neighborhood parks should be at least two (2) acres in size, although sites as small as ½- acre may be needed as supplementary facilities. The maximum service area radius should be ½-mile. Two acres of neighborhood park land should be provided for each 1,000 people. • District parks should be at least five (5) acres in size. The maximum service area radius should be one (1) mile. Two acres of district park land should be provided for each 1,000 people. • A park should be provided within walking distance of all residential neighborhoods and employment areas. The National Recreation and Park Association defines walking distance as ½-mile. Environmental Review The potential acquisition of land for use as a park is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15316 (Transfer of Ownership of land in Order to Create Parks). Staff will conduct CEQA review in conjunction with any park development plan that may later be proposed for the site. Attachments: • Attachment A: Property Fact Sheet PALO ALTO, CA ASH ST @ LAMBERT AVE CORE SILICON VALLEY DEVELOPMENT OPPORTUNITY RARE PALO ALTO LOCATION 27,829 SQUARE FEET POTENTIAL LAND USE: RESIDENTIAL, COMMERCIAL, INDUSTRIAL APN - 132-33-050 (POR) BIR C H S T . CHE S T N U T A V E . LAM B E R T A V E . LAND FOR SALE A S H S T . PALO ALTO, CA San Francisco Oakland Walnut Creek San Mateo San Jose Palo Alto Mountain View PALO ALTO, CALIFORNIA ASH ST @ LAMBERT AVE ASH ST & LAMBERT AVE | 2 AREA AMENITIES PALO ALTO, CALIFORNIA ASH ST @ LAMBERT AVE ASH ST & LAMBERT AVE | 3 Size 27,829 Square Feet Address 3350 Birch Street Palo Alto, CA APN 132-33-050 (POR) Current Zoning PF - Public Facility Comprehensive Plan MISP Planned Zoning RM: Multiple Residential CS: Service Commercial PROPERTY DETAIL EXHIBIT "B" \ ' BIRCH ST (FORMERLY 2ND ST) (40' WIDE) N 5G027'00" W 232.98' (J) l!) C\I 28.29' N f--�--------i--::;-;--;--"7-.--1 LEGEND U) ("() ("() f--st" U) � lLJ 0 C\I s C\I ll.J 0 0 U)9 �("() lLJ 0 ("() <( ("() 52 z lLJ [O 2 <( I ,=-I� 11"--I I PARCEL ONE 44,005 Sq.Ft.± MAP No. 2 SUNNYSIDE ADDITION BLOCK 13 BK. L MAPS PG. I 2 N 5G027'00" W 92.23' 0 10.59' � 0 l!) ("() l!) f-­C\I 11.01' o c() GO. G I I 3 I . I I I EXISTING BUILDING 3G.93' R=20.00' _/ D = 90°00'00" L=3 I .42' lLI LOT 3 8,799 Sq.Ft.± o-30.G4 58. 13' 3 I .98' Ol"--1------------------=-�-=--� - c() ("() . ("() l!) �("() ("() N 5G027'00" W ui 47.31' C\I z 4.2G' I 43.05' R=20.00' D = 90°00'00" L=3 I .42' 0 z z z 0 � lLJ 0 s 0 LO � lLJ f--__J IL C\I <( C\I 2c() C\I cl{ lLJ 0 2 0 cl{ 0 ("() lL 0 �("() ("() lLJz > <( I-=:) zI- :c u I I G.49' 22.44'--j --=-� --N 5G027'00" W-----: �s U,9}�.,. '1 � lLJ � N N 5G027'00" W co 8� 15.09'0 �� ("() �tnlfli}\')f\\J..,,.• -.... 0 ·, =--, r�j,) LOT 2 �I .,. \\ ·1 ll.J . '. l!) -l!) 0 10 le<) �-�� I ("() 40'--��2-0 ��o ����� 40 � LOT I lz (\JI 't" 1 lfi• c<) -1-("() ll.J z 0 0 -6 ("()C\I {L ("() 9 I"-­("() . ("() (Y) z �� ("() 1-zll.J 2 ll.J (.j z z ll.J 38.35' 2 LOT 12 I 1,751 Sq.Ft.± N 5G027'00" W 8 I (.j - I LL �, 2 1 INCH = 40 FffT � ------LOT BOUNDARY PARCEL ONE l!)I o, z m, 0 � __ Ji__S_G_'.'27'0_9��-1_1 G.413� ___ _l) LOT LINE TO REMAIN ASH ST (40' WIDE) LOT BOUNDARY (LOT 3 4-LOT I 2) BUILDING LIMITS (FORMERLY I ST ST AND ROSE AVE) Scale: 1 "= 40' Date: MARCH 21, 2018 Plat to Accompany Legal Description CITY OF PALO ALTO, SANTA CLARA COUNTY STATE OF CALIFORNIA PARCEL ONE 14953-ATT 5,329 Sq.Ft.± 1,950 Sq.Ft.± APPENDIX 3 NOT FOR SALE FOR SALE ASH ST & LAMBERT AVE | 4 BIR C H S T . CHE S T N U T A V E . LAM B E R T A V E . GREG PONCETTA Senior Vice President Lic. 01218360 +1 408 453 7460 greg.poncetta@cbre.com MARK RUSSELL Senior Vice President Lic. 01237945 +1 408 453 7465 mark.russell@cbre.com JEFF AGUILAR Senior Associate Lic. 01885083 +1 408 453 7748 jeff.aguilar@cbre.com © 2018 CBRE, Inc. All rights reserved. This information has been obtained from sources believed reliable, but has not been verified for accuracy or completeness. Any projections, opinions, or estimates are subject to uncertainty. The information may not represent the current or future performance of the property. You and your advisors should conduct a careful, independent investigation of the property and verify all information. Any reliance on this information is solely at your own risk. CBRE and the CBRE logo are service marks of CBRE, Inc. and/or its affiliated or related companies in the United States and other countries. All other marks displayed on this document are the property of their respective owners. Photos herein are the property of their respective owners and use of these images without the express written consent of the owner is prohibited. FOR MORE INFORMATION, CONTACT A S H S T . City of Palo Alto (ID # 9987) City Council Staff Report Report Type: Informational Report Meeting Date: 2/25/2019 City of Palo Alto Page 1 Council Priority: Climate/Sustainability and Climate Action Plan Summary Title: Informational Report on Renewable and Carbon Neutral Electricity Supplies Title: Annual Review of the City’s Renewable Procurement Plan, Renewable Portfolio Standard Compliance, and Carbon Neutral Electric Supplies From: City Manager Lead Department: Utilities Recommendation This is an informational report and no Council action is required. Executive Summary Like all electric utilities in California, Palo Alto is subject to the state’s Renewable Portfolio Standard (RPS) mandate – which was recently raised from 50% to 60% by 2030. The City has also adopted a Carbon Neutral Plan, which led to the achievement of a carbon neutral electric supply portfolio starting in 2013. In December 2011, in compliance with the state RPS regulations, the Council also formally adopted an RPS Procurement Plan and an RPS Enforcement Program that recognize certain elements of the state’s RPS law applicable to publicly-owned utilities. The RPS Enforcement Program requires the Utilities General Manager to conduct an annual review of the Electric Utility’s compliance with the procurement targets set forth in the City’s RPS Procurement Plan. This staff report satisfies the reporting requirements of the City’s RPS Enforcement Program, while also providing an update on the City’s compliance with the Carbon Neutral Plan. The City continues to meet both its RPS and carbon neutrality objectives, and has achieved an RPS level of greater than 60% in 2017 – 13 years earlier than it is required to achieve that level under state law. Background The City currently has two independent procurement targets related to renewable and carbon neutral electricity: City of Palo Alto Page 2 • RPS Procurement Plan (50% by 2030): The City’s official renewable electricity goal is contained in the RPS Procurement Plan that the City was required to adopt under Section 399.30(a) of California’s Public Utilities Code. This was adopted in December 2011 (Staff Report 2225, Resolutions 9214 and 9215) and updated in November 2013 (Staff Report 4168, Resolution 9381) and December 2018 (Staff Report 9761, Resolution 9802). The most recent update to the RPS Procurement Plan brought it into alignment with the state’s 50% RPS law (SB 350), which was signed into law in 2015.1 The RPS Procurement Plan and Enforcement Program (which was also updated in December 2018, in conjunction with the Procurement Plan update noted above) complement each other: the Procurement Plan establishes official procurement targets, while the Enforcement Program specifies the reporting and monitoring that is required of the Utilities General Manager while working to achieve those targets. The procurement requirement in the City’s current RPS Procurement Plan is that the City acquire renewable electricity supplies equal to 50% of retail sales by 2030, which was in line with the state’s RPS mandate, prior to the passage of SB 100 in September 2018. The RPS Procurement Plan also contains interim targets for six separate periods (2011-2013, 2014-2016, 2017-2020, 2021-2024, 2025-2027, and 2028-2030). • Carbon Neutral Plan (100% Carbon Neutral Electricity by 2013): The Carbon Neutral Plan was adopted in March 2013 (Staff Report 3550, Resolution 9322), and requires that the City procure a carbon neutral electric supply portfolio starting in calendar year (CY) 2013. In general, this goal is expected to be achieved primarily through purchases made under the City’s long-term renewable power purchase agreements (PPAs) and output from its hydroelectric resources. But in dry hydro years when hydroelectric resources are lower than expected, carbon neutrality may be achieved through the purchase of renewable energy certificates (RECs) to offset fossil fuel-based market power purchases. Discussion The City continues to meet its objectives under the RPS Procurement Plan and the Carbon Neutral Plan, and achieved an RPS level greater than 60% in 20172 – thirteen years in advance of the state’s 2030 deadline. Below is a summary of CPAU’s progress toward satisfying its renewable energy and carbon neutral procurement targets, with additional detail provided in Attachment A. 1 Note that while staff was in the process of updating the RPS Procurement Plan in the fall of 2018, the state adopted SB 100, which raised the RPS mandate to 60% by 2030. Staff intends to update the RPS Procurement Plan again to account for these changes, when the California Energy Commission (CEC) adopts regulations implementing the law. 2 It generally takes a few months for generation meter data to be finalized and for renewable energy certificates to be generated in recognition of renewable energy generation. Hence the City’s official 2018 RPS level may not be known until the spring of 2019. City of Palo Alto Page 3 RPS Procurement Plan Compliance In CY 2017, the City received 554,206 MWh of renewable energy through its long-term contracts for wind, solar, landfill gas, and small hydro resources. This volume represents 62.7% of the City’s total retail sales for that period. For CY 2018, staff projects that renewable electricity supplies will equal 59.2% of retail sales. In accordance with the state’s RPS Program requirements, CPAU’s Procurement Plan develops a renewable electric supply portfolio that balances environmental goals with system reliability while maintaining stable and low retail electric rates. The state RPS program requires retail electricity suppliers like CPAU to procure progressively larger renewable electricity supplies across three separate Compliance Periods. CPAU’s procurement targets, as well as its actual/projected procurement volumes and RPS levels, for the three Compliance Periods are summarized in Table 1 below. Table 1: RPS Compliance Period Procurement Targets and Actual/Projected Procurement RPS Compliance Period Years Retail Sales (MWh) Procurement Target (MWh) Actual/Projected* Procurement (MWh) % of Retail Sales 1 2011-2013 2,837,773 567,555 607,740 21.4% 2 2014-2016 2,801,056 605,949 826,855 29.5% 3 2017-2020 3,547,540 1,064,049 2,144,722 60.5% TOTALS 9,186,369 2,237,553 3,579,317 39.0% *Procurement totals for Compliance Periods 1 and 2 are actuals; procurement totals for Compliance Period 3 are projected. Carbon Neutral Plan In CY 2017, CPAU achieved its goal, set forth in the Carbon Neutral Plan, of an electric supply portfolio with zero net greenhouse (GHG) emissions for the fifth consecutive year, without the need to purchase unbundled RECs in the market. Carbon neutrality was achieved in CY 2017 through existing hydro and renewable generation (wind, solar, and landfill gas). Due to favorable hydro conditions, CPAU had a surplus of energy, which was then sold on the energy market. For CY 2018, slightly below normal hydro conditions are expected to result in roughly 40.2% of the City’s electric supply resources will be from hydroelectric resources, with an additional 55.7% coming from non-hydro renewable energy resources. As a result, the City will have to purchase a small amount of energy at the market. Policy Implications This report implements Sections 4 and 5 of the City’s RPS Enforcement Program, which require an annual review of the Electric Utility’s compliance with the CPAU RPS Procurement Plan to ensure that CPAU is making reasonable progress toward meeting the compliance obligations established in the CPAU RPS Procurement Plan. City of Palo Alto Page 4 Environmental Review The Council’s review of this report does not meet the definition of a “project” pursuant to Public Resources Code Section 21065, thus California Environmental Quality Act review is not required. Attachments: • Attachment A: RPS and Carbon Neutral Supply Procurement Details Renewable and Carbon Neutral Electricity Supply Procurement Details Renewable Energy Goals In CY 2017, the City received 554,206 MWh of renewable energy through its long-term contracts for wind, solar, landfill gas, and small hydro resources. This volume represents 62.7% of the City’s total retail sales for that period. For CY 2018, staff projects that renewable electricity supplies will equal 59.2% of retail sales. Table 1 shows the renewable resources currently under contract, the status of the projects, their annual output in Gigawatt-hours (GWh), and the rate impact of each resource that was calculated at the time it was added to the electric supply portfolio. Table 1: Summary of Contracted Renewable Electricity Resources Resource Delivery Begins Delivery Ends Annual Generation (GWh) Rate Impact (¢/kWh) Small Hydro Before 2000 N/A 10.0 0 High Winds Dec. 2004 Jun. 2028 42.7 0.012 Shiloh I Wind Jun. 2006 Dec. 2021 57.3 (0.041) Santa Cruz Landfill Gas (LFG) Feb. 2006 Feb. 2026 9.0 0.003 Ox Mountain LFG Apr. 2009 Mar. 2029 42.5 (0.040) Keller Canyon LFG Aug. 2009 Jul. 2029 13.8 (0.020) Johnson Canyon LFG May 2013 May 2033 10.4 0.064 San Joaquin LFG Apr. 2014 Apr. 2034 27.5 0.127 Kettleman Solar Aug. 2015 Aug. 2040 53.5 0.099 Hayworth Solar Dec. 2015 Dec. 2042 63.7 0.026 Frontier Solar Jul. 2016 Jul. 2046 52.5 0.011 Elevation Solar C Dec. 2016 Dec. 2041 100.8 (0.044) W. Antelope Blue Sky Ranch B Dec. 2016 Dec. 2041 50.4 (0.002) CLEAN Program Projects Varies Varies 5.0 0.027 Total Operating Resources 539.0 0.223 Wilsona Solar Jun. 2021 May 2046 75.0 (0.056) Total Non-Operating Resources 75.0 (0.056) Total Committed Resources 614.0 0.168 RPS Procurement Plan Compliance Annually, the Utilities General Manager reviews CPAU’s RPS Procurement Plan to determine compliance with the state’s RPS Program. Under the state RPS Program, the California Energy Commission (CEC) developed portfolio balancing requirements, which dictate what percentage of renewable procurement must come from resources interconnected to a California Balancing Area (as opposed to an out-of-state transmission grid balancing area). These requirements also determine the eligibility criteria for renewable resource products as determined by their ATTACHMENT A eligible Portfolio Content Categories1, found in the CEC Enforcement Procedure RPS (CA Code of Regulations, Title 20, Section 3203). The CEC Enforcement Procedures apply to publicly owned utilities (POUs), such as CPAU. In accordance with the state’s RPS Program requirements, CPAU’s Procurement Plan develops a renewable electric supply portfolio that balances environmental goals with system reliability while maintaining stable and low retail electric rates. The state RPS program requires retail electricity suppliers like CPAU to procure progressively larger renewable electricity supplies across three separate Compliance Periods, as outlined below. 1. Compliance Period 1 (2011 – 2013) For Compliance Period 1 (2011-2013) retail electricity providers were required to procure renewable electricity supplies equaling 20% of total retail sales, which CPAU did. In this period, CPAU supplied 21.4% of the City’s retail electricity sales volumes from renewable energy sources. The procurement results for Compliance Period 1 are displayed in Table 2 below: Table 2: Compliance Period 1 Procurement Results Year Retail Sales (MWh) Procurement Target (MWh)* Actual Procurement (MWh) % of Retail Sales 2011 949,517 189,903 207,974 21.9% 2012 935,021 187,004 200,621 21.5% 2013 953,235 190,647 199,145 20.9% TOTAL 2,837,773 567,555 607,740 21.4% * Annual procurement targets are “soft” targets. The RPS Procurement Plan requires that the target be met for the compliance period as a whole, not in each year of the compliance period. All of the renewable energy procured in Compliance Period 1 came from resources whose contracts were executed before June 1, 2010. The RPS Procurement Plan considers these contracts “grandfathered,” and since all of the renewable energy procurement for Compliance Period 1 was from these types of contracts, there was no need to meet the Portfolio Balancing Requirements included in Section B.4 of the RPS Procurement Plan. 2. Compliance Period 2 (2014 – 2016) In Compliance Period 2, renewable procurement must equal or exceed the sum of the three annual RPS procurement targets described by the following equations: 2014 RPS Target = 20% × (Retail Sales in 2014) 2015 RPS Target = 20% × (Retail Sales in 2015) 2016 RPS Target = 25% × (Retail Sales in 2016) 1 RPS Portfolio Content Categories are defined as follows: Category 1 is energy and RECs delivered to a California Balancing Authority (CBA) without substituting electricity from another source, Category 2 is energy and RECs that cannot be delivered to a CBA without substituting electricity from another source, and Category 3 is unbundled RECs. As shown in Table 3 below, CPAU easily exceeded this mandated procurement level as well. Renewable electricity procurement equaled 29.5% of retail sales for Compliance Period 2 overall. Table 3: Compliance Period 2 Procurement Target Year Retail Sales (MWh) Procurement Target (MWh)* Actual Procurement (MWh) % of Retail Sales 2014 953,386 190,677 210,250 22.1% 2015 932,922 186,584 241,262 25.9% 2016 914,748 228,687 375,343 41.0% TOTAL 2,801,056 605,949 826,855 29.5% * Annual procurement targets are “soft” targets. The RPS Procurement Plan requires that the target be met for the compliance period as a whole, not in each year of the compliance period. Also in Compliance Period 2, the RPS Portfolio Balancing Requirements applied to the procurement levels described above. The specific requirements are: (1) CPAU must procure at least 65% of its renewable supplies from Portfolio Content Category 1, and (2) no more than 15% from Portfolio Content Category 3 (unbundled RECs). CPAU easily met the Compliance Period 2 overall procurement requirement and the RPS Portfolio Balancing Requirement, as five new solar projects came online in 2015 and 2016, and all of these projects are considered Portfolio Content Category 1 resources. 3. Compliance Period 3 (2017 – 2020) For Compliance Period 3, CPAU is subject to “soft” targets to supply at least 27% of its retail sales volume from renewable resources in 2017, with that level increasing by 2% each year until reaching 33% in 2020, as described by the following four equations: 2017 RPS Target = 27% × (Retail Sales in 2017) 2018 RPS Target = 29% × (Retail Sales in 2018) 2019 RPS Target = 31% × (Retail Sales in 2019) 2020 RPS Target = 33% × (Retail Sales in 2020) The overall Compliance Period 3 target is equal to the sum of these four annual soft targets. CPAU is expected to easily comply with the Compliance Period 3 overall procurement requirement, as well as the Portfolio Balancing Requirement that at least 75% of the renewable electricity supplies come from Portfolio Content Category 1 and no more than 10% come from Portfolio Content Category 3. Staff projects that renewable electricity supplies will satisfy 60% of retail sales for Compliance Period 3, and that all of these supplies will come from either Portfolio Content Category 1 or “grandfathered” resources. Table 4: Compliance Period 3 Procurement Target Year Retail Sales (MWh) Procurement Target (MWh)* Actual Procurement (MWh) % of Retail Sales 2017 884,422 238,794 554,206 62.7% 2018** 896,062 259,840 530,445 59.2% 2019** 886,717 274,882 530,582 59.8% 2020** 880,401 290,532 529,489 60.1% Total 3,561,080 1,064,049 2,144,722 60.5% * Annual procurement targets are “soft” targets. The RPS Procurement Plan requires that the target be met for the compliance period as a whole, not in each year of the compliance period. ** Projected annual data. Finally, as required by the CEC RPS Enforcement Procedures and Section D of the City’s Procurement Plan, staff reported all of the above information to the California Energy Commission in June 2018. Carbon Neutral Plan In CY 2017, CPAU achieved its goal, set forth in the Carbon Neutral Plan, of an electric supply portfolio with zero net greenhouse (GHG) emissions for the fifth consecutive year, without the need to purchase unbundled RECs in the market. Carbon neutrality was achieved in CY 2017 through existing hydro and renewable generation (wind, solar, and landfill gas). Due to favorable hydro conditions, CPAU had a surplus of energy, which was then sold in the wholesale market. For CY 2018, moderate hydro conditions are expected to result in roughly 40% of the City’s electric supply resources being supplied by hydroelectric resources, with an additional 55% coming from non-hydro renewable energy resources. As a result, the City will have to purchase a very small amount of wholesale energy, which will be matched with unbundled RECs to achieve carbon neutrality. (Final generation data for CY 2018 is expected to be received in early CY 2019.) Figure 1 below illustrates the City’s actual and projected purchases of carbon neutral electric supplies that have been made to satisfy its renewable energy and Carbon Neutral Plan objectives. Figure 1: CPAU Carbon Neutral Supply Resources 1 | Page CITY ROSTER Last Updated: August, 2021 CITY INFORMATION: Discovered: 1769 Incorporated: April 9, 1894 Incorporated as a Charter City: July 1, 1909 Population: 66,649 Housing Units: approximately 27,765 Size: 25.85 square miles Sister Cities: Palo, Leyte, Philippines 1963 | Oaxaca, Mexico 1964 | Enschede, The Netherlands 1980 Linköping, Sweden 1987 | Albi, France 1994 | Tsuchiura City, Japan 2009 | Heidelberg, Germany 2017 | Yangpu, China 2018 Note: Stanford University is not part of the City of Palo Alto, but Stanford University Medical Center, Stanford Research Park, and Stanford Shopping Center are included. CITY COUNCIL MEETING INFORMATION: When: Regular meetings are held on the first three Mondays of the month, at 6:00 P.M. Where: Due to the pandemic, meetings are held through Virtual Teleconference via Zoom (online link here and dial-number: 1 (669) 900-6833). In normal circumstances, meetings are held in the City Council Chambers, located on the ground floor of City Hall, 250 Hamilton Avenue, Palo Alto, 94301. Meetings are cablecast live in most cases (and replayed) on Government Channels 26 or 29 and broadcast via KZSU Radio, 90.1 FM. Recordings of City Council meetings can be accessed at http://midpenmedia.org/category/government/city-of-palo-alto/. Call the Community Media Center at 650-494-8686 for times of replays. Agendas are available on the City Webpage (https://cityofpaloalto.org/gov/agendas/default.asp) and the agendas are posted in King Plaza, in front of City Hall, 250 Hamilton Avenue, Palo Alto, on Thursday evenings, 11 days prior to Monday Council meetings. In compliance with the Americans with Disabilities Act (ADA), this document will be provided in other accessible formats. For information, contact ADA Coordinator, City of Palo Alto, 650-329-2368 (Voice) or ada@cityofpaloalto.org 2 | Page CITY COUNCIL MEMBER CONTACT INFORMATION The terms of Mayor and Vice Mayor are for one year and expire at the first City Council meeting in January. City Council elections are held on the first Tuesday after the first Monday in November, even-numbered years. Council terms are for four years and Council Member’s may serve two consecutive terms. Your correspondence with the City Council is a public record and is available for public inspection. Members of the public may address the entire Council via email correspondence to: city.council@cityofpaloalto.org NAME ADDRESS/EMAIL PHONE TERM Vice Mayor Pat Burt 250 Hamilton Ave., 94301 Pat.Burt@cityofpaloalto.org (650) 892-0925 1/1/2021 – 12/31/2024 Alison Cormack 250 Hamilton Ave., 94301 Alison.Cormack@cityofpaloalto.org (650) 329-2480 1/1/2019 - 12/31/2022 Mayor Tom DuBois 250 Hamilton Ave., 94301 Tom.DuBois@cityofpaloalto.org (Serving second consecutive term) (415) 377-8455 1/1/2015 – 12/31/2022 Eric Filseth 250 Hamilton Ave., 94301 Eric.Filseth@cityofpaloalto.org (Serving second consecutive term) (650) 329-2162 1/1/2015 – 12/31/2022 Lydia Kou 250 Hamilton Ave., 94301 Lydia.Kou@cityofpaloalto.org (Serving second consecutive term) (650) 308-9893 1/1/2017 – 12/31/2024 Greer Stone 250 Hamilton Ave., 94301 Greer.Stone@cityofpaloalto.org (650) 575-0405 1/1/2021 – 12/31/2024 Greg Tanaka 250 Hamilton Ave., 94301 Greg.Tanaka@cityofpaloalto.org (Serving second consecutive term) (415) 968-9436 1/1/2017 – 12/31/2024 3 | Page CITY SERVICES For a listing of City services and departmental phone numbers, visit the City’s website. For emergency assistance call 9-1-1. COUNCIL APPOINTED OFFICERS City Attorney Molly Stump (650) 329-2171 City Auditor Kyle O’Rourke (650) 329-2667 City Clerk Lesley Milton (650) 329-2379 City Manager Ed Shikada (650) 329-2280 EXECUTIVE LEADERSHIP TEAM Assistant City Manager Vacant (650) 329-2403 Deputy City Manager Chantal Cotton Gaines (650) 329-2572 Administrative Services Director and Chief Financial Officer Kiely Nose (650) 838-2801 Chief Communications Officer Meghan Horrigan-Taylor (650) 329-2607 Community Services Director Kristen O’Kane (650) 463-4908 Emergency Services Director Kenneth Dueker (650) 329-2419 Fire Chief Geoffrey Blackshire (650) 329-2424 Human Resources Director Rumi Portillo (650) 329-2124 Information Technology Director Darren Numoto (650) 329-2488 4 | Page Planning and Development Services Director Jonathan Lait (650) 329-2679 Police Chief Robert Jonsen (650) 329-2131 Public Works Director Brad Eggleston (650) 329-2636 Chief Transportation Official Philip Kamhi (650) 329-2136 Utilities Director Dean Batchelor (650) 496-6981 Library Services Director Gayathri Kanth (650) 329-2668 5 | Page BOARD/COMMISSION/COMMITTEE ROSTER (C) Denotes Chair (VC) Denotes Vice Chair ARCHITECTURAL REVIEW BOARD (ARB) Regular meetings are held at 8:30 A.M. on the first and third Thursdays of each month and are cablecast live in most cases on Government Channels 26 or 29. Terms are for three years. See Palo Alto Municipal Code (PAMC) Sections 2.16 and 2.21. Staff Liaison: Jodie Gerhardt – Manager of Current Planning (650) 329-2575 Administrative Support: Vinhloc Nguyen – Administrative Associate III (650) 329-2218 Board Email: arb@cityofpaloalto.org Mailing Address: 250 Hamilton Avenue, Fifth Floor, Palo Alto, CA 94301 Name Phone Appointed Term Ends Peter Baltay (650) 327-7573 (o) 11/01/2015 12/15/2021 David Hirsch (646) 221-5158 (c) 12/16/2018 12/15/2021 Grace Lee (VC) 09/09/2019 12/15/2023 Alexander Lew 04/07/2008 12/15/2021 Osma Thompson (C) 12/14/2017 12/15/2023 HISTORIC RESOURCES BOARD (HRB) Regular meetings are held at 8:30 A.M. on the second and fourth Thursdays of each month and are cablecast live in most cases on Government Channels 26 or 29. Terms are for three years. See PAMC Chapters 2.16 and 16.49. Council Liaison: Council Member Alison Cormack Staff Liaison: Amy French – Chief Planning Official (650) 329-2336 Administrative Support: Vinhloc Nguyen – Administrative Associate III (650) 329-2218 Board Email: hrb@cityofpaloalto.org Mailing Address: 250 Hamilton Avenue, Fifth Floor, Palo Alto, CA 94301 Name Phone Appointed Term Ends David Bower (650) 329-8564 (o) 06/04/2007 12/15/2022 Gogo Heinrich 03/01/2021 12/15/2023 Michael Makinen 10/13/1999 12/15/2023 Christian Pease (VC) 12/16/2019 12/15/2022 Vacant 12/15/2022 Caroline Willis (C) 03/01/2021 12/15/2023 Margaret Wimmer (650) 646-1610 (c) 06/10/2013 12/15/2023 6 | Page HUMAN RELATIONS COMMISSION (HRC) Regular meetings are held at 6:00 P.M. on the second Thursday of each month and are cablecast live in most cases on Government Channels 26 or 29. Terms are for three years. See PAMC Sections 2.16 and 2.22. Council Liaison: Council Member Greer Stone Staff Liaison: Minka van der Zwaag – Manager of Human Services (650) 463-4953 Administrative Support: Mary Constantino – Program Assistant II (650) 463-4906 Commission Email: hrc@cityofpaloalto.org Mailing Address: 4000 Middlefield Road, Room T2, Palo Alto, CA 94301 Name Phone Appointed Term Ends Adriana Eberle Michelle Kraus (650) 461-9066 (650) 218-5540 (c) 05/10/2021 05/10/2021 05/31/2024 05/31/2024 Patricia Regehr (650) 681-9478 (c) 06/21/2019 05/31/2022 Daryl Savage (650) 463-4906 05/20/2019 05/31/2022 Kaloma Smith (C) (914) 374-4255 (c) 06/01/2018 05/31/2024 PALO ALTO MEDIATION PROGRAM Created by the Human Relations Commission (HRC) in September 1973 and charged with facilitating the resolution of rental housing and community disputes. Regular meetings are held at 7:15 P.M. on the third Thursday of each month. HRC Liaison: Kaloma Smith – Human Relations Commissioner Staff Liaison: Minka van der Zwaag – Manager of Human Services, Community Services (650) 463-4953 PALO ALTO YOUTH COUNCIL Created by the Human Relations Commission at the direction of City Council in March 1979 and restructured at the direction of City Council in December 1983. The Youth Council is charged with representing the issues and concerns of youth to municipal government. Regular meetings are held at 5:00 P.M. every Tuesday at the Mitchell Park Community Center. Council Liaison: Council Member Greer Stone Staff Liaison: Adam Howard – Manager, Community Services (650) 329-2192 7 | Page PARKS AND RECREATION COMMISSION (PRC) Regular meetings are at 7:00 P.M. on the fourth Tuesday of each month and are cablecast live in most cases on Government Channels 26 or 29. Terms are for three years. See PAMC Sections 2.16 and 2.25. Council Liaison: Council Member Lydia Kou Staff Liaison: Daren Anderson – Assistant Director of Community Services (650) 496-6950 Administrative Support: Catherine Bourquin– Recreation Coordinator (650) 496-6962 Commission Email: parkrec.commission@cityofpaloalto.org Mailing Address: 1305 Middlefield Road, Unit 1, Palo Alto, CA 94301 Name Phone Appointed Term Ends Anne Warner Cribbs (C) (415) 264-2067 (c) 12/16/2015 12/15/2021 Jeff Greenfield (VC) (650) 766-0511 (c) 02/13/2017 12/15/2021 Jeff LaMere (650) 714-6571 (c) 02/13/2017 12/15/2022 Amanda Brown (650) 799-4928 (h) 12/14/2020 12/15/2022 David Moss (650) 494-7234 (h) 12/16/2015 12/15/2021 Vacant 12/15/2022 Keith Reckdahl (650) 575-1981 (c) 02/11/2013 12/15/2022 PLANNING AND TRANSPORTATION COMMISSION (PTC) Regular meetings are held at 6:00 P.M. on the second and last Wednesdays of each month and are cablecast live in most cases on Government Channels 26 or 29. Terms are for four years. See PAMC Sections 2.16, 2.20, and 19.04. Staff Liaison: Rachael Tanner – Assistant Director, Planning & Development Services (650) 329-2167 Administrative Support: Vinhloc Nguyen – Administrative Associate III (650) 329-2218 Commission Email: planning.commission@cityofpaloalto.org Mailing Address: 250 Hamilton Avenue, Fifth Floor, Palo Alto, CA 94301 Name Phone Appointed Term Ends Michael Alcheck (650) 260-8451 (c) 07/23/2012 12/15/2021 Bryna Chang (650) 785-2188 (c) 03/22/2021 12/15/2021 Barton Hechtman (C) (408) 482-1785 (c) 12/16/2019 12/15/2023 Ed Lauing (650) 327-8890 (h) 12/16/2016 12/15/2024 Giselle Roohparvar (VC) (650) 733-8728 (c) 12/16/2018 12/15/2022 Doria Summa (650) 858-2920 12/16/2016 12/15/2024 Cari Templeton 12/16/2018 12/15/2022 8 | Page PUBLIC ART COMMISSION (PAC) Regular meetings are held at 7:00 P.M. on the third Thursday of each month and are cablecast live in most cases on Government Channels 26 or 29. Terms are for three years. See PAMC Sections 2.16, 2.18, and 2.26. Council Liaison: Mayor Tom DuBois Staff Liaison: Elise DeMarzo – Senior Manager, Community Services (650) 617-3517 Administrative Support: Nadya Chuprina – Program Assistant II (650) 329-2227 Commission Email: pac@cityofpaloalto.org Mailing Address: 1313 Newell Road, Palo Alto, CA 94303 Name Phone Appointed Term Ends Loren Gordon (VC) (650) 269-6489 (c) 05/05/2015 05/31/2024 Ben Miyaji (408) 691-1655 (c) 06/10/2013 05/31/2024 Hsinya Shen (650) 888-7052 (c) 06/01/2017 05/31/2023 Nia Taylor (C) (650) 380-5991 (c) 05/01/2014 05/31/2023 Lisa Waltuch (917) 543-3159 (c) 05/10/2021 05/31/2024 STORM WATER MANAGEMENT OVERSIGHT COMMITTEE (SWMOC) Meetings are held as needed. Terms are for four years. See Palo Alto Resolution 9677. Staff Liaison: Karin North – Watershed Protection Manager (650) 329-2104 Mailing Address: 250 Hamilton Avenue, Sixth Floor, Palo Alto, CA 94301 Name Phone Appointed Term Ends David Bower (650) 329-8564 (h) 09/11/2017 05/31/2023 Marilyn Keller (650) 575-6253 (h) 09/11/2017 05/31/2023 Hal Mickelson (C) (650) 868-2938 (c) 09/11/2017 05/31/2025 Dena Mossar (VC) (650) 575-0990 (c) 09/11/2017 05/31/2025 Ron Owes (206) 595-5983 (c) 05/20/2019 05/31/2023 Catherine Perman 05/20/2021 05/31/2025 Bob Wenzlau (650) 248-4467 (c) 09/11/2017 05/31/2025 9 | Page UTILITIES ADVISORY COMMISSION (UAC) Regular meetings are held at 4:00 P.M. on the first Wednesday of each month and are cablecast live in most cases on Government Channels 26 or 29. Terms are for three years. See PAMC Sections 2.16 and 2.23. Council Liaison: Council Member Eric Filseth Staff Liaison: Dean Batchelor – Director of Utilities (650) 496-6981 Administrative Support: Tabatha Boatwright – Administrative Assistant (650) 329-2326 Commission Email: uac@cityofpaloalto.org Mailing Address: Third Floor, 250 Hamilton Avenue, Palo Alto, CA 94301 Name Phone Appointed Term Ends John Bowie (408) 868-8634 (c) 05/10/2021 05/31/2024 Lisa Forssell (C) (410) 310-5422 (c) 06/01/2016 05/31/2023 A.C. Johnston (650) 823-5561 (c) 05/31/2016 05/31/2022 Phil Metz (650) 494-6588 05/10/2021 05/31/2024 Greg Scharff (650) 868-9303 (c) 05/20/2019 05/31/2022 Lauren Segal (VC) 06/01/2017 05/31/2023 Loren Smith (415) 215-7420 (c) 05/20/2019 05/31/2022 EMERGENCY STANDBY COUNCIL The Standby Emergency Council is composed of former Council Members who have indicated a willingness to serve in an emergency situation; these individuals are appointed by the City Council. See PAMC Section 2.12.090. Name Phone Bern Beecham Ladoris Cordell Peter Drekmeier Hillary Freeman Greg Scharff Greg Schmid Lanie Wheeler 10 | Page COMMITTEE ASSIGNMENTS City/School Liaison Committee (CS) Meets at 8:30 A.M. on the third Thursday of the month. Staff Liaison: Chantal Cotton-Gaines, Deputy City Manager (650) 329-2572 Vice Mayor Pat Burt (C) Council Member Greg Tanaka School Board President Shounak Dharap School Board Member Jennifer DiBrienza Don Austin, Superintendent, Palo Alto Unified School District Council Appointed Officer’s Committee (CAO) Meets on an as needed basis. Mayor Tom DuBois (C) Council Member Eric Filseth Council Member Lydia Kou Finance Committee (FC) Meets at 7:00 P.M. on the first and third Tuesdays of the month. Staff Liaison: Ed Shikada, City Manager (650) 329-2280 Kiely Nose, Director Administrative Services/CFO (650) 838-2801 Vice Mayor Pat Burt Council Member Alison Cormack (C) Council Member Eric Filseth Policy and Services Committee (P&S) Meets at 7:00 P.M. on the second Tuesday of the month. Staff Liaison: Chantal Cotton Gaines, Deputy City Manager (650) 329-2403 Council Member Lydia Kou (C) Council Member Greer Stone Council Member Greg Tanaka 11 | Page Rail Committee Meets on an as-needed basis. Vice Mayor Patrick Burt Council Member Alison Cormack Council Member Greg Tanaka CITY COUNCIL LIAISON ASSIGNMENTS CITY AND LOCAL Art Center Foundation Mayor Tom DuBois Avenidas Council Member Lydia Kou Silicon Valley Board of Realtors Council Member Greg Tanaka Business Association of California Avenue (BACA) Council Member Lydia Kou Palo Alto Chamber of Commerce Council Member Greer Stone Palo Alto Community Child Care Council Member Alison Cormack Palo Alto Downtown Business & Professional Association (BID) Council Member Eric Filseth Friends of Junior Museum & Zoo Council Member Eric Filseth Palo Alto Housing Vice Mayor Pat Burt Lytton Gardens Council Member Greg Tanaka Neighbors Abroad Mayor Tom DuBois Staff Liaison: Chantal Gaines, Deputy City Manager (650) 329-2572 Palo Alto/Stanford Citizen Corps Council Vice Mayor Pat Burt Council Member Lydia Kou Youth Liaison Council Member Greer Stone 12 | Page COUNTY Bay Area Water Supply & Conservation Agency (BAWSCA) Council Member Alison Cormack Joint Recycled Water Committee Mayor Tom DuBois Council Member Eric Filseth Santa Clara County Cities Association Mayor Tom DuBois Santa Clara County Cities Association, Legislative Action Committee Mayor Tom DuBois Santa Clara County Emergency Operational Area Council Council Member Santa Clara Valley Water District Board Council Member Greg Tanaka Stanford Community Resources Group Council Member Eric Filseth Valley Transportation Authority Board Vice Mayor Pat Burt Valley Transportation Authority Grand Boulevard Task Force Council Member Greg Tanaka Valley Transportation Authority, Policy Advisory Committee Council Member Lydia Kou Palo Alto Transportation Management Association Council Member Lydia Kou 13 | Page REGIONAL, STATE AND NATIONAL Association of Bay Area Governments (ABAG) Council Member Greer Stone Caltrain Policy Maker Committee Vice Mayor Pat Burt League of California Cities, Peninsula Division Council Member Lydia Kou Northern California Power Agency (NCPA) Greg Scharff Council Member Eric Filseth Alternate: Dean Batchelor, Utilities Director (650) 496-6981 Alternate: Debra Lloyd, Utilities Compliance Manager (650) 329-2369 Alternate: Jon Abendschein, Assistant Utilities Director (650) 329-2309 Alternate: Heather Dauler, Senior Resources Planner (650) 329-2214 Santa Cruz | Santa Clara Airport Roundtable Council Member Greer Stone SFO (San Francisco) Airport Roundtable Liaison Council Member Greer Stone San Francisquito Creek Joint Powers Authority Vice Mayor Pat Burt Council Member Alison Cormack (Alternate) 14 | Page SCHOOL DISTRICTS Palo Alto Unified School District School Board elections are held on the first Tuesday after the first Monday in November, in even-numbered years. School Board terms are for four years. School Board meetings are held every other Tuesday, no later than 6:30 P.M. Board of Education 25 Churchill Ave., Palo Alto, CA 94306 (650) 329-3700 pausd.org Superintendent of Schools: Dr. Donald Austin Name Phone Term Todd Collins (650) 403-2084 11/30/2024 Ken Dauber (Vice President) (650) 906-4340 11/30/2022 Jennifer DiBrienza (917) 501-0930 11/30/2024 Shounak Dharap (President) (650) 575-6484 11/30/2022 Jesse Ladomirak 11/30/2024 Los Altos School District School Board elections are held on the first Tuesday after the first Monday in November, in even-numbered years. School Board terms are four years. Regular meetings are held at 7:00 P.M. on the second and fourth Mondays of the month. 201 Covington Road Los Altos, CA 94024 (650) 947-1150 losaltos.k12.ca.us 15 | Page COUNTY AND STATE GOVERNMENT Santa Clara County Government Regular meetings of the Santa Clara Board of Supervisors are held Tuesdays at 9:00 A.M. Palo Alto is located within the Fifth District. sccgov.org County Executive Jeffery V. Smith 70 West Hedding St. 11th Floor San Jose, CA 95110 (408) 299-5105 County Clerk-Recorder Regina M. Alcomendras 70 West Hedding St. 1st Floor San Jose, CA 95110 (408) 299-5688 Clerkrecorder@rec.sccgov.org Santa Clara County Board of Supervisors 70 West Hedding St., 10th Floor San Jose, CA 95110 (408) 299-5001 Term Length 4 years Name District Phone E-Mail Address Term Mike Wasserman District 1 (408) 299-5010 Mike.Wasserman@bos.sccgov.org December 2022 Cindy Chavez District 2 (408) 299-5020 Cindy.Chavez@bos.sccgov.org December 2024 Otto Lee District 3 supervisor.lee@bos.sccgov.org December 2024 Susan Ellenberg District 4 (408) 299-5040 Susan.Ellenberg@bos.sccgov.org December 2022 Joe Simitian President District 5 (Palo Alto) (408) 299-5050 Joe.Simitian@bos.sccgov.org December 2024 16 | Page California State Government Governor Gavin Newsom – Term ends January 6, 2022 Office of the Governor State Capitol Building, Suite 1173 Sacramento, CA 95814 (916) 445-2841 governor@governor.ca.gov State Assembly Palo Alto is located within the 24th Assembly District Assembly Member Marc Berman (24th District) - Term ends December 2022 Capitol Office State Assembly P.O. Box 942849 Sacramento, CA 94249 (916) 319-2024 (916) 319-2124 Fax assemblymember.berman@assembly.ca.gov District Office 5050 El Camino Real, Suite 117 Los Altos, CA 94022 (650) 691-2121 (650) 691-2120 Fax Speaker of the Assembly (63rd District) - Term ends December 2022 Anthony Rendon State Assembly State Capitol, P.O. Box 942849 Sacramento, CA 94249 (916) 319-2063 assemblymember.rendon@assembly.ca.gov 17 | Page State Senate Palo Alto is located within the 13th Senate District Senator Josh Becker (13th District) – Term ends December 2024 Capitol Office State Senate State Capitol, Room 5035 Sacramento, CA 95814 (916) 651-4013 senator.becker@senate.ca.gov District Office 1528 South El Camino Real Suite 303 San Mateo, CA 94402 (650) 212-3313 Senate President Pro-Tempore (24th District) – Term ends December 2024 Maria Elena Durazo State Senate State Capitol, Room 205 Sacramento, CA 95814 (916) 651-4024 senator.durazo@senate.ca.gov 18 | Page United States Government United States Senate Alex Padilla (D-CA) – Term ends January 2023 Washington D.C. Office 112 Hart Senate Office Building Washington, DC 20510 (202) 224-3553 (202) 224-2200 Fax Local Office 50 United Nations Plaza, Suite 5584 San Francisco, CA 94102 (213) 894-5000 (202) 224-0454 Fax Dianne Feinstein (D-CA) – Term ends January 2025 Washington D.C. Office 331 Hart Senate Office Building Washington, DC 20510 (202) 224-3841 (202) 224-3954 Fax feinstein.senate.gov Local Office One Post St., Suite 2450 San Francisco, CA 94104 (415) 393-0707 (415) 393-0710 Fax Unites States Congress Anna Eshoo (D – 18th Congressional District) – Term ends January 2023 Washington D.C. Office 241 Cannon Building Washington, DC 20515 (202) 225-8104 (202) 225-8890 Fax eshoo.house.gov Local Office 698 Emerson St. Palo Alto, CA 94301 (650) 323-2984 (650) 323-3498 Fax Voter Information Applications for Voter Registration by mail are available from: County of Santa Clara Registrar of Voters Department of Elections & Records PO Box 611360 San Jose, CA 95161 866-430-VOTE (8683) sccvote.org Office of the City Clerk City of Palo Alto 250 Hamilton Ave., 7th Floor Palo Alto, CA 94301 (650) 329-2571 city.clerk@cityofpaloalto.org cityofpaloalto.org/clerk Influence the Future of Your Community APPLICATION DEADLINE: OCTOBER 20, 2020 at 4:30 P.M. Applica�ons available online at http://bit.ly/bcapplications QUESTIONS? Contact the City Clerk’s Office at 650.329.2571 or email Jessica.Brettle@CityofPaloAlto.org Currently Recruiting For: BOARD AND COMMISSIONS CITY OF PALO ALTOOPEN RECRUITMENTS Architectural Review Board 2 Positions with terms ending December 15, 2023 Parks and Recreation Commission 1 Unexpired Position with a term ending December 15, 2022 Planning and Transportation Commission 2 Positions with terms ending December 15, 2024 Historic Resources Board 4 Positions with terms ending December 15, 2023