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Home My WebLink About2008-12-08 City Council Agenda Packet 1 12/08/08 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Agenda posted according to PAMC Section 2.04.070. A binder containing supporting materials is available in the Council Chambers on the Friday preceding the meeting. Special Meeting Council Chambers December 08, 2008 6:00 PM ROLL CALL STUDY SESSION 1. Viewing of Tom Friedman’s Speech on Understanding U.S. and Global Economies Presented on November 14, 2008 at the National League of Cities Congress of Cities and Exposition 7:30 PM or as Soon as Possible Thereafter 2. Continued Discussion on Review of Housing Needs Analysis for the Stanford University Medical Center and Stanford Shopping Center Projects CMR 464:08 Attachment CITY MANAGER COMMENTS ORAL COMMUNICATIONS Members of the public may speak to any item not on the agenda; three minutes per speaker. Council reserves the right to limit the duration or Oral Communications period to 30 minutes. APPROVAL OF MINUTES October 20, 2008 CONSENT CALENDAR Items will be voted on in one motion unless removed from the calendar by two Council Members. 3. Approval of Amendment No. One to Contract Number C08122012 with KPA Group, Inc. to add $54,120 for Construction Support Services for 12/08/08 2 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. a Total Not to Exceed Amount of $163,080 for the Fire Stations 5 and 8 Improvement Project – Capital Improvement Program Project PF- 01004 CMR 454:08 Attachment 4. Approval of a Contract with AJF Builders, Inc., in the Total Amount of $464,551 for Fire Stations 5 and 8 Improvements - Capital Improvement Program Project PF-01004 CMR 455:08 5. Approval of Amendment No. 3 for $80,750 to Agreement No. S05108852 with The Ferguson Group, LLC for a Total Amount of $383,389 for FY 2005 – FY 2009 Federal Legislative and Regulatory Representation CMR 451:08 AGENDA CHANGES, ADDITIONS, AND DELETIONS HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and put up to three minutes for concluding remarks after other members of the public have spoken. OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be limited to a maximum of five minutes per speaker unless additional time is granted by the presiding officer. The presiding officer may reduce the allowed time to less than five minutes if necessary to accommodate a larger number of speakers. REPORTS OF COMMITTEES AND COMMISSIONS 6. Policy and Services Committee Recommendation to Approve Staff’s Recommendation Regarding City Oversight of the Palo Alto Airport: A) Receive Staff’s Progress Report on Negotiations with Santa Clara County Regarding the Palo Alto Airport Lease; B) Approval of the Amended Airport Mission Statement; 12/08/08 3 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. C) Recommend the City Manager Negotiate a Contract with Wiedemann & Associates for Development of an Airport Business Plan and Airport Community Value Analysis; D) Adopt Budget Amendment Ordinance to Increase Appropriations by $80,000 from the City Council Contingency Account to the Capital Project Fund to Fund the Contract for Wiedemann & Associates Services (Capital Improvement Program Project AS-09000, City of Palo Alto Municipal Airport Transition Project) CMR 460:08 Attachment COUNCIL COMMENTS, ANNOUNCEMENTS, AND REPORTS FROM CONFERENCES Members of the public may not speak to the item(s). ADJOURNMENT Persons with disabilities who require auxiliary aids or services in using City facilities, services, or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact 650-329-2550 (Voice) 24 hours in advance. CMR:451:08 Page 1 of 2 TO: HONORABLE CITY COUNCIL FROM: CITY MANAGER DEPARTMENT: CITY MANAGER DATE: DECEMBER 8, 2008 CMR: 451:08 REPORT TYPE: CONSENT SUBJECT: Approval of Amendment No. 3 for $80,750 to Agreement No. S05108852 with The Ferguson Group, LLC for a Total Amount of $383,389 for FY 2005 – FY 2009 Federal Legislative and Regulatory Representation. RECOMMENDATION Staff recommends that the Council approve and authorize the City Manager or his designee to execute the attached Amendment No. 3 to Agreement No. S05108852 with The Ferguson Group, LLC for federal legislative and regulatory representation. DISCUSSION The City Manager’s Office retained The Ferguson Group to represent the City of Palo Alto through the federal legislative process. The Ferguson Group advocates issues within Federal legislative forums and directly with Federal elected officials to support City Council priorities. The City Manager’s Office ensures consistency of legislative policy throughout the City and serves as a clearinghouse and record keeper for all legislative activity occurring within the organization. The Ferguson Group has obtained federal appropriations for the Intermodal Transit Center, Children's Library, Solar Photovoltaic Demonstration Project, and Traffic Signal Upgrade Project, totaling nearly $ 4 million. On July 1, 2004, the City entered into a contract with The Ferguson Group. Attachment B provides details on the annual amounts paid for this contract from FY 2005 to FY 2008. During FY 2005 to FY 2007 the City Manager renewed the contract annually. The City’s Municipal Code requires Council approve a contract that extends beyond 3 years. Staff is bringing this amendment to the Council for approval to cover the services for FY 2008 and to continue the services through the end of FY 2009. The City Manager acknowledges that in this instance, the Council is being asked to approve an amendment after the fact and apologizes for the limitations this places on the Council’s discretion. The City Manager’s Office is currently evaluating the City’s legislative program. Going forward, staff will be looking for ways to increase the transparency and visibility of the CMR:451:08 Page 2 of 2 program with Council, the community and staff members. It is important for Palo Alto to retain a voice in State and Federal legislative affairs having an impact on the City. We plan to schedule discussion of the City’s legislative agenda and strategy with the Policy and Services Committee after the New Year. Additionally, we plan to issue a Request for Proposal in the spring for legislative services as part of the process to award a new contract for FY 2010. RESOURCE IMPACT The proposal in Amendment No. 3 to the Agreement will result in an additional annual City expense of approximately $80,750 for FY 2008-2009. The financial terms of the Agreement will be accommodated within the existing budget available to the City Manager’s Office. POLICY IMPLICATIONS The proposed amendment is consistent with prior Council direction. ENVIRONMENTAL REVIEW Approval of the amendment to agreement does not constitute a project under the California Environmental Quality Act (CEQA); therefore, no environmental assessment is required. ATTACHMENTS Attachment A: Amendment No. 3 to Agreement No. S05108852 Attachment B: Annual Expenditure Amounts for Ferguson Group contract, FY 2004- 2005 to FY 2008-2009 PREPARED BY: ______________________ Khashayar Alaee Recreation Supervisor CITY MANAGER APPROVAL: ______________________ James Keene City Manager