Loading...
HomeMy WebLinkAbout2008-12-01 City Council Agenda Packet 1 12/01/08 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Agenda posted according to PAMC Section 2.04.070. A binder containing supporting materials is available in the Council Chambers on the Friday preceding the meeting. Special Meeting Council Chambers December 01, 2008 7:00 PM ROLL CALL STUDY SESSION 1. 2020 Peninsula Gateway Corridor (US101) Study Presentation CMR 448:08 SPECIAL ORDERS OF THE DAY 2. Adoption of a Resolution Expressing Appreciation to Melinda Wing Upon Her Retirement Attachment 3. Selection of Candidates to be Interviewed for the Parks & Recreation Commission Attachment CITY MANAGER COMMENTS ORAL COMMUNICATIONS Members of the public may speak to any item not on the agenda; three minutes per speaker. Council reserves the right to limit the duration or Oral Communications period to 30 minutes. 12/01/08 2 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. CONSENT CALENDAR Items will be voted on in one motion unless removed from the calendar by two Council Members. 4. Adoption of a Resolution Amending the Conflict of Interest Code for Designated City Officers and Employees as Required by the Political Reform Act and Regulations of the Fair Political Practices Commission and Repealing Resolution No. 8671 Attachment 5. Approval of Amendments to: 1) Contract S09128961 with KamTech Systems to Add $94,600 for a Total Not to Exceed Amount of $177,100; 2) Contract S08125876 with Diether Roth to Add $88,400 for a Total Not to Exceed Amount of $172,550; and 3) Contract S07120881 with Ariston Consulting & Technologies, Inc. to Add $236,400 for a Total Not to Exceed Amount of $320,900 for the SAP Industry Specific Utilities Customer Care and Service project CMR 447:08 Attachment 6. Approval of a Request to Initiate a Preliminary Review of a Planned Community (PC) Application for Edgewood Plaza, Including a Mixed- Use Development of 24 Single-Family Residences and Two Retail Buildings at 2080 Channing Avenue and 2103-2120 St. Francis Drive *This item is quasi-judicial and subject to Council's Disclosure Policy CMR 450:08 7. Request for Authorization for Vice Mayor to Send Letter Requesting that the Board of Supervisors of the County of Santa Clara Extend the Public Review Period for the Draft Stanford University Sustainable Development Study CMR 453:08 Attachment 12/01/08 3 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 8. 2nd Reading Adoption of an Ordinance Amending the Zoning Map of the City of Palo Alto to Change the Zone Designation for 420 Cambridge Avenue from Community Commercial 2 (CC(2)) to the California Avenue Pedestrian and Transit-Oriented Development (PTOD) Combining District (First reading was on November 17, 2008, Passed 9-0) Letter Attachment 9. 2nd Reading Adoption of an Ordinance Amending Palo Alto Municipal Code Section 2.28.240 (Settlement of Claims and Actions) to Increase the City Attorney’s Settlement Authority from $10,000 to $35,000 (First reading was on November 17, 2008, Passed 9-0) 10. 2nd Reading Adoption of an Ordinance Adding Chapter 16.18 of Title 16 of the Palo Alto Municipal Code Establishing Local Energy Efficiency Standards for Certain Buildings and Improvements Covered by the 2005 California Energy Code (First Reading was on September 08, 2008, Passed 9-0) AGENDA CHANGES, ADDITIONS, AND DELETIONS HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and put up to three minutes for concluding remarks after other members of the public have spoken. OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be limited to a maximum of five minutes per speaker unless additional time is granted by the presiding officer. The presiding officer may reduce the allowed time to less than five minutes if necessary to accommodate a larger number of speakers. REPORTS OF OFFICIALS 11. Evaluation of Alternatives and Direction on Implementation of a Bike Rental/Bike Sharing Program for Palo Alto CMR 452:08 Attachment 12. Approval of an Amendment to Contract S07117566 with the Police Auditor (OIR Group) to Add $20,000 for Evaluation of the Police Department’s Policy, Training, Practices and Demographic Data 12/01/08 4 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Collection on Racial Profiling for a Total Not to Exceed Amount of $72,000 CMR 458:08 Attachment COUNCIL MATTERS 13. Colleague’s Memo from Mayor Klein and Council Members Barton and Morton Requesting Conceptual Approval of City of Palo Alto Gold-Level Sponsorship for 2009 National Senior Games, Direction to Staff to Negotiate a Contract with the National Senior Games Associates (NSGA) and Form a Staff Working Group in Support of the Games Attachment COUNCIL COMMENTS, ANNOUNCEMENTS, AND REPORTS FROM CONFERENCES Members of the public may not speak to the item(s). ADJOURNMENT Persons with disabilities who require auxiliary aids or services in using City facilities, services, or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact 650-329-2550 (Voice) 24 hours in advance. RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO EXPRESSING APPRECIATION TO MELINDA WING UPON HER RETIREMENT WHEREAS, Melinda Wing began her employment with the City of Palo Alto on August 9, 1984 and has served the citizens of Palo Alto by providing exceptional public library service for over 24 years; and WHEREAS, Melinda Wing began her career as a Clerk in the Technical Services Unit; and WHEREAS, Melinda Wing earned a Masters of Library Science degree in 1989 in order to devote her professional energy and expertise to the children of Palo Alto; and WHEREAS, Melinda Wing performed as a Children’s Librarian at the Children’s Library for 13 years and at the Mitchell Park Library for 8 years; and WHEREAS, Melinda Wing developed special toddler story times in order to help meet the early literacy needs of young library visitors; and WHEREAS, Melinda Wing has provided an uncountable number of library programs especially designed to educate and delight children and families; and WHEREAS, Melinda Wing, as the children’s collection development and management specialist for all of Palo Alto’s libraries, selected thousands of items meeting the educational and recreational needs of children; and WHEREAS, Melinda Wing was promoted in 2003 to Supervising Librarian for Youth Services and the Children’s Library; and WHEREAS, Melinda Wing enthusiastically and energetically led staff through the process of remodeling the historic Children’s Library; and WHEREAS, Melinda Wing is known for excellence in storytelling; dedication to service to youth and families; staff development; thoughtful leadership; and for her calm and gentle nature. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Palo Alto, hereby commends the outstanding public service of Melinda Wing and records its appreciation as well as the appreciation of the citizens of the City of Palo Alto for her services and contributions rendered during her 24 years of employment with the City. INTRODUCED AND PASSED: DECEMBER 1, 2008 AYES: BARTON, BURT, DREKMEIER, ESPINOSA, KISHIMOTO, KLEIN, MORTON, SCHMID, YEH NOES: ABSENTIONS: ABSENT: ATTEST: APPROVED: _____________________________ _____________________________ City Clerk Mayor APPROVED AS TO FORM: _____________________________ City Attorney _____________________________ City Manager RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO EXPRESSING APPRECIATION TO MELINDA WING UPON HER RETIREMENT WHEREAS, Melinda Wing began her employment with the City of Palo Alto on August 9, 1984 and has served the citizens of Palo Alto by providing exceptional public library service for over 24 years; and WHEREAS, Melinda Wing began her career as a Clerk in the Technical Services Unit; and WHEREAS, Melinda Wing earned a Masters of Library Science degree in 1989 in order to devote her professional energy and expertise to the children of Palo Alto; and WHEREAS, Melinda Wing performed as a Children’s Librarian at the Children’s Library for 13 years and at the Mitchell Park Library for 8 years; and WHEREAS, Melinda Wing developed special toddler story times in order to help meet the early literacy needs of young library visitors; and WHEREAS, Melinda Wing has provided an uncountable number of library programs especially designed to educate and delight children and families; and WHEREAS, Melinda Wing, as the children’s collection development and management specialist for all of Palo Alto’s libraries, selected thousands of items meeting the educational and recreational needs of children; and WHEREAS, Melinda Wing was promoted in 2003 to Supervising Librarian for Youth Services and the Children’s Library; and WHEREAS, Melinda Wing enthusiastically and energetically led staff through the process of remodeling the historic Children’s Library; and WHEREAS, Melinda Wing is known for excellence in storytelling; dedication to service to youth and families; staff development; thoughtful leadership; and for her calm and gentle nature. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Palo Alto, hereby commends the outstanding public service of Melinda Wing and records its appreciation as well as the appreciation of the citizens of the City of Palo Alto for her services and contributions rendered during her 24 years of employment with the City. INTRODUCED AND PASSED: DECEMBER 1, 2008 ATTEST: APPROVED: ____________________ ______________________ City Clerk Mayor APPROVED AS TO FORM: ____________________ ______________________ City Attorney City Manager November 19, 2008 HONORABLE CITY COUNCIL City of Palo Alto SUBJECT: Selection of Candidates to be interviewed for the Parks and Recreation Commission Dear Council Members: Enclosed are seven (7) applications submitted for three (3), three-year terms ending December 31, 2011 on the Parks and Recreation Commission. At the Council Meeting on December 1, 2008, the City Council will select the candidates to be interviewed for the Parks and Recreation Commission on a date to be determined. Each Council Member will receive a selection sheet to use for determining who will be chosen for an interview. The requested action is for each Council Member to complete the selection sheet and announce his/her choices for interviews. The City Clerk will count the votes and announce the results. Candidates who receive four or more votes will be scheduled for an interview. The applicants are as follows: NAME ADDRESS PHONE NO. 1. Deirdre Crommie (Incumbent) 410 Monroe Drive Palo Alto, CA 94306 (650) 949-8145 2. Pat Markevitch (Incumbent) 231 Emerson Street Palo Alto, CA 94301 (650) 321-2211 3. Roderick Rowen 2389 Ramona Street Palo Alto, CA 94301 (650) 327-2238 4. Brian Steen 877 Moana Court Palo Alto, CA 94306 (650) 559-0467 5. Greg Bell 2960 Cowper Street Palo Alto, CA 94306 (650) 494-2805 6. Neill Dorward 947 Embarcadero Road Palo Alto, CA 94303 (650) 424-9830 7. Sunny Dykwel 480 Gary Street Palo Alto, CA 94306 (650) 493-1303 Respectfully submitted, Beth D. Minor Assistant City Clerk Enclosures cc: All applicants (without enclosure) Council Member Jack Morton, Liaison Rob De Geus, Staff Liaison CMR:450:08 Page 1 of 3 TO: HONORABLE CITY COUNCIL FROM: CITY MANAGER DEPARTMENT: PLANNING AND COMMUNITY ENVIRONMENT DATE: December 1, 2008 CMR:450:08 REPORT TYPE: CONSENT CALENDAR SUBJECT: Approval of Request to Initiate a Preliminary Review of a Planned Community (PC) Application for Edgewood Plaza, a Mixed Use Development of 24 Single-Family Residences and Two Retail Buildings at 2080 Channing Avenue and 2103-2120 St. Francis Drive. RECOMMENDATION Staff recommends that the City Council approve the applicant’s request for a preliminary review of a proposed project at 2080 Channing Avenue, also known as Edgewood Plaza. The recommended meeting date for Council’s preliminary review is February 2, 2009. BACKGROUND The proposed mixed-use project would allow redevelopment of an existing shopping center on a 3.58 acre site at 2080 Channing Avenue and 2103-2120 St. Francis Drive. The project includes demolition of two of the three existing shopping center buildings on the site and redevelopment with approximately 29,000 square feet of retail uses and up to 24 two-story residences. The small retail buildings would be approximately 14 feet in height. The larger building would be approximately 27 feet in height and would include a grocery store as well as other retail. Residences would border the retail uses on both Channing Avenue and St. Francis Drive. A preliminary site plan was submitted with an application to initiate the Environmental Impact Report (EIR) on May 21, 2008. A Scoping Session for the EIR was held in front of the Planning & Transportation Commission (P&TC) on October 15, 2008, in order to collect comments from the public and the P&TC on issues that should be included in the environmental review. DISCUSSION The applicant requests that Council conduct a preliminary review of the project for a Planned Community zone change. Palo Alto Municipal Code (PAMC) Section 18.79.030(b) states that CMR:450:08 Page 2 of 3 concurrence of the City Council is necessary to conduct a preliminary review. The purposes of a preliminary review, as stated in PAMC Section 18.79.010, are: a) To maximize opportunities for meaningful public discussion of development projects, at the earliest feasible time, for the guidance of the public, project proponents, and City decision makers. b) To focus public and environmental review of development projects on the issues of greatest significance to the community, including but not limited to: planning concerns; neighborhood compatibility; Comprehensive Plan consistency; economics; social costs and benefits; fiscal costs and benefits; technological factors; and legal issues. These procedures are not intended to permit or foreclose debate on the merits of approval or disapproval of any given development project. c) To provide members of the public with the opportunity to obtain early information about development projects in which they may have an interest. d) To provide project proponents with the opportunity to obtain early, non-binding preliminary comments on development projects to encourage sound and efficient private decisions about how to proceed. e) To encourage early communication between elected and appointed public officials and staff with respect to the implementation of City policies, standards, and regulations on particular development projects. f) To facilitate orderly and consistent implementation of the City’s Comprehensive Plan and development regulations. NEXT STEPS Following preliminary review, the applicant may submit a formal development application for the new PC zone and the proposal will be heard by the P&TC with a request to initiate the rezoning. ALTERNATIVES TO STAFF RECOMMENDATION The Council may choose the following alternatives in accordance with Section 18.79.040(b): 1) The Council may direct the preliminary review to be conducted by the Planning Commission initially and then by the City Council, or 2) The Council may direct that the preliminary review be conducted solely by the Planning Commission, or 3) The Council may direct staff to arrange a joint meeting of the City Council and Planning and Transportation Commission and any other City boards whose participation is deemed desirable. RESOURCE IMPACT Applicants for any preliminary review submit a fee deposit, against which staff time to process the application is charged, as a part of the City’s cost recovery program. POLICY IMPLICATIONS Policy implications of the project would be discussed during the preliminary review before Council. CMR:450:08 Page 3 of 3 ENVIRONMENTAL REVIEW Appropriate environmental review will be conducted for this project, however it is not required at the time of preliminary review. A scoping session for an EIR was held by the P&TC on October 15, 2008. Environmental issues would be highlighted for the Council during the preliminary review of this project. PREPARED BY: _____________________________________ JENNIFER CUTLER Planner DEPARTMENT HEAD REVIEW: _________________________________________ CURTIS WILLIAMS Interim Director of Planning and Community Environment CITY MANAGER APPROVAL: _________________________________________ JAMES KEENE City Manager COURTESY COPIES: John Tze, Sand Hill Properties Company Jim Baer, Premier Properties CITY OF PALO ALTO MEMORANDUM TO: Palo Alto City Council Colleagues FROM: Mayor Larry Klein and Council Members John Barton and Jack Morton DATE: November 26, 2008 SUBJECT: Colleague’s Memo Requesting Conceptual Approval of City of Palo Alto Gold-Level Sponsorship for 2009 National Senior Games, Direction to Staff to Negotiate a Contract with the National Senior Games Associates (NSGA) and Form a Staff Working Group in Support of the Games Background: In June of this year, representatives from the 2009 Senior Games Local Organizing Committee (LOC) made a presentation to Council about the upcoming Games to be held at Stanford University and in Palo Alto August 1 – 15, 2009. The purpose of this memorandum is to request our Council Colleagues support of the City’s sponsorship of this event. NSGA is a nonprofit member of the United States Olympic Committee dedicated to motivating adults over 50 to lead a healthy lifestyle through the Senior Games Movement. The first National Senior Games was held in St. Louis, Missouri in 1987 and included approximately 2,500 athletes. The 2009 Senior Games will include an estimated 12,500 athletes, competing in 18 medal sports and 7 demonstration sports at Stanford University and venues in Palo Alto, San Mateo County, Oakland, San Francisco, San Jose, the Port of Redwood City and Sunnyvale. Hosting the Senior Games locally presents a unique opportunity to showcase Palo Alto. Additionally, the Games will provide a substantial economic boost to the region during the two weeks of events. There are current estimates that the 2009 Games will bring approximately 35,000 visitors to our area. This will generate a need for approximately 15,000 hotel rooms, with most reservations occurring near the Stanford venues. 13 The LOC has requested that the City of Palo Alto become a Gold Sponsor of the 2009 Games. The cost of this sponsorship would be $500,000. The Committee has indicated that it would be willing to accept $250,000 in cash (half payable this fiscal year and half in 2009-10) and $250,000 of in-kind services, primarily police and other safety services. Although the City is facing uncertain economic times, this sponsorship should be considered an investment. We will have the opportunity to showcase Palo Alto and to gain national exposure. We will also benefit from the transit occupancy tax (TOT) on the additional hotel rooms rented and the local economic infusion that the Games will bring. The TOT increase and the additional sales tax generated may well exceed the city’s investment. We suggest that our Council Colleagues join us in conceptually approving a Gold-Level Sponsorship for the 2009 Senior Games. We would also ask that the Council direct staff to negotiate an agreement with the LOC and NSGA containing the standard terms, the additional suggested terms listed below, and other terms and conditions that staff believes appropriate. We would also direct staff to develop a funding and staffing plan. The agreement should include a delineation of the anticipated in-kind services and the agreed upon manner in which these would be calculated. Both the agreement and funding plan would return to the Council for final approval. The additional terms are: 1. LOC and NSGA will take all reasonable steps to ensure that all inquiries they receive about hotel rooms for the Senior Games will first be referred to Palo Alto hotels. 2. The second cash payment will be held as security against the value of the in-kind services exceeding $250,000 and the cash payment will be reduced to the extent the in-kind services exceed $250,000. 3. If the value of the in-kind services is less than $250,000, there will be no increase in the cash payment 4. The value of the City’s in-kind services will be calculated in the same manner as used for the Tour of California. Conclusion We respectfully request that our Colleagues join us in supporting Palo Alto’s Gold Level Sponsorship of the 2009 Senior Games subject to the conditions set forth in this memorandum.