HomeMy WebLinkAbout2008-06-09 City Council Agenda Packet
1 06/09/08
Agenda posted according to PAMC Section 2.04.070. A binder containing supporting materials is available in the Council
Chambers on the Friday preceding the meeting. Special Meeting
Council Chambers
June 09, 2008
6:00 PM
ROLL CALL
CLOSED SESSION
This item may occur during the recess or after the Regular Meeting.
Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker.
1. Public Employment
Title: City Manager
Authority: Government Code section 54957(b)
8:00 PM or as soon as possible thereafter
ORAL COMMUNICATIONS
Members of the public may speak to any item not on the agenda; three minutes per speaker. Council reserves the
right to limit the duration or Oral Communications.
SPECIAL ORDERS OF THE DAY
2. Appointment of Four Candidates to the Public Art Commission for
Three Year Terms Ending April 30, 2011
Attachment
3. Appointment of Two Candidates to the Human Relations Commission
Three Year Terms for Ending March 31, 2011
Attachment
APPROVAL OF MINUTES
PUBLIC HEARINGS ON BUDGET ADOPTION
06/09/08 2
4. Public Hearing: Consider Changes to the 2008-09 Water and Refuse
Rates
5. Public Hearing: Consider Changes to the 2008-09 Electric and Gas
Rates, the Electric, Water, Gas and Wastewater Connection Fees and
the Water and Wastewater Capacity Fees.
6. Public Hearing: (CMR:269:08) Adoption of the 2008-09 Budget, and
Approval of a Budget Adoption Ordinance, including 1) Exhibit
A - The City Manager’s 2008-09 Proposed Budget; 2) Exhibit B -
All changes detailed in the Amendments to the City Manager’s
2008-09 Proposed Budget; 3) Exhibit C – Proposed 2008-09
Municipal Fee Schedule; 4) Exhibit D - Revised Pages to the
2008-09 Table of Organization; 5) Exhibit E - Amendments to
the 2008-09 Proposed Municipal Fee Schedule
CMR 269:08 Attachment
Ordinance Adopting the Budget for the Fiscal Year 2008-09
a. The Finance Committee Recommends that the City Council Adopt
Sections of the 2008-09 Budget, Pertaining to the CIP for the
Emergency Water Supply Project and the Ordinance Portions Related
Thereto.
b. The Finance Committee Recommends that the City Council Adopt the
2008-09 Budget, Pertaining to the Police and Fire Department Budgets
as Modified and the Portions of the CIP Relating to Stanford and the
Ordinance Portions Related Thereto.
c. The Finance Committee Recommends that the City Council Adopt
Sections of the Community Services and Planning and Community
Environment Department 2008-09 Budgets as Modified, Pertaining to
Nonprofit Entities, Including Community Services Block Grant (CDBG)
and Human Services Resource Allocation Process (HSRAP) and the
Ordinance Portions Related Thereto.
d. The Finance Committee Recommends that the City Council Approve
One-Time Funding from the 2008-09 City Council Contingency as
Follows: $30,000 for Earth Month; $15,000 for Community
Environmental Action Partnership; $30,000 for the Palo Alto Airport
Expert; and the Ordinance Portions Related Thereto.
e. The Finance Committee Recommends the City Council Adopt the
Remaining Items in the 2008-09 Budget as Modified and the Ordinance
Portions and Resolutions Related Thereto.
06/09/08 3
f. The Finance Committee Recommends the City Council Adopt the
Following Resolutions:
(i) Resolution of the Council of the City of Palo Alto Adopting an Electric
Rate Increase and Amending Utility Rate Schedules E-1, E-1-G, E-2,
E-2-G, E-4, E-4-G, E-4-TOU, E-7, E-7-G, E-7-TOU, E-14, E-16, E-18,
and E-18-G
(ii) Resolution of the Council of the City of Palo Alto Adopting a Water Rate
Increase and Amending Utility Rate Schedules W-1, W-2, W-4, and
W-7
(iii) Resolution of the Council of the City Of Palo Alto Adopting a Natural
Gas Rate Increase and Amending Utility Rate Schedules G-1, G-2, G-6
And G-10
(iv) Resolution of the Council of the City of Palo Alto Adopting a Refuse
Rate Increase and Amending Utility Rate Schedules R-1, R-2, and R-3
(v) Resolution Amending Utility Rate Schedule D-1 (Storm and Surface
Water Drainage) To Increase Storm Drain Rates By 3.8% Per Month
Per Equivalent Residential Unit
(vi) Resolution of the Council of the City of Palo Alto Amending Utility Rate
Schedules E-15, G-5, W-5, and S-5 of the City of Palo Alto Utilities
Rates and Charges Pertaining to Service Connection Fees
(vii) Resolution of the Council of the City of Palo Alto Amending the
Compensation Plan for Management and Professional Personnel and
Council Appointees Adopted by Resolution No. 8748 to Change the
Title and Compensation of One Classification
(viii) Resolution of the Council of the City of Palo Alto Amending the
Compensation Plan for Classified Personnel (SEIU) Adopted by
Resolution No. 8658 to Add One Classification
06/09/08 4
CONSENT CALENDAR
Items will be voted on in one motion unless removed from the calendar by two Council Members.
7. Adoption of a Budget Amendment Ordinance for the Fiscal Year
2008-2009 to Amend the Table of Organization to Add One (1.0
FTE) Assistant Director Public Works Position and Eliminate
One (1.0 FTE) Deputy Director, Public Works Operations
Position
CMR 271:08 Attachment
8. Adoption of a Resolution Determining the Calculation of the
Appropriations Limit for Fiscal Year 2008-09
CMR 240:08 Attachment
9. Annual Adoption of the City’s Investment Policy
CMR 265:08 Attachment
10. Appointment of Steve Emslie as City Manager Pro Tem from June 16
Through June 22 Including the June 16, 2008 City Council Meeting and
Appointment of Kelly Morariu as City Manager Pro Tem June 23 and
June 24 Including the June 23, 2008 City Council Meeting
CMR 276:08
REPORT OF OFFICIALS
11. Approval of Council Appointed Officer (CAO) Evaluation Forms and
Review of Evaluation Timeline
CMR 280:08 Attachment
AGENDA CHANGES, ADDITIONS, AND DELETIONS
HEARINGS REQUIRED BY LAW: Applicants and/or appellants may have up to ten minutes at the outset of the public discussion to
make their remarks and up to three minutes for concluding remarks after other members of the public have spoken.
OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be limited to a
maximum of five minutes per speaker unless additional time is granted by the presiding officer. The presiding officer may reduce the
allowed time to less than five minutes if necessary to accommodate a larger number of speakers.
UNFINISHED BUSINESS
PUBLIC HEARINGS
06/09/08 5
12. Adoption of a Resolution Confirming Engineer’s Report and Assessment
Roll California Avenue Parking Project No. 92-13 (for Fiscal Year 2008-
2009)
CMR 259:08 Attachment
REPORTS OF COMMITTEES AND COMMISSIONS
ORDINANCES AND RESOLUTIONS
REPORTS OF OFFICIALS
COUNCIL MATTERS
13. Referral of the Criminal Investigation of the Children’s Theatre to
Either the City Auditor or the Police Auditor
CMR 277:08 Attachment
14. Colleagues Memo from Vice Mayor Drekmeier, and Council Members
Morton and Yeh Regarding Adoption of a Resolution Urging the United
States Government to Continue Pressuring the Burmese Junta to
Respect the Safety, Human Rights and Freedom of the People of
Burma
Attachment
* * * * * * * * * * * * * * *
AT THIS POINT IN THE PROCEEDINGS, THE CITY COUNCIL WILL ADJOURN TO
A SPECIAL MEETING AS THE PALO ALTO REDEVELOPMENT AGENCY
COUNCIL COMMENTS, ANNOUNCEMENTS, AND REPORTS FROM CONFERENCES
Members of the public may not speak to the item(s).
CLOSED SESSION
This item may occur during the recess or after the Regular Meeting.
Public Comments: Members of the public may speak to the Closed Session item(s); three minutes per speaker.
ADJOURNMENT
Persons with disabilities who require auxiliary aids or services in using City facilities, services, or programs or who
would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact 650-329-2550 (Voice) 24 hours in advance.
CMR:269:08 Page 1 of 8
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE: JUNE 09, 2008 CMR: 269:08
SUBJECT: ADOPTION OF AN ORDINANCE ADOPTING THE 2008-09
BUDGET, INCLUDING THE 2008-09 CAPITAL IMPROVEMENT
PROGRAM, CHANGES TO THE MUNICIPAL FEE SCHEDULE,
UTILITY RATES AND CHARGES, AND CHANGES TO
COMPENSATION PLANS, AND RELATED RESOLUTIONS
RECOMMENDATION
Staff recommends that the City Council approve the following:
1. The Budget Adoption Ordinance (Attachment 1), which includes:
a. The City Manager’s 2008-09 Proposed Budget (Exhibit A - previously distributed).
b. All changes detailed in the Amendments to the City Manager’s 2008-09 Proposed
Budget (Exhibit B).
c. 2008-09 Proposed Municipal Fee Schedule (Exhibit C - previously distributed).
d. Revised pages to the Table of Organization (Exhibit D).
e. Amendments to the 2008-09 Proposed Municipal Fee Schedule (Exhibit E).
2. Resolution Amending Utility Rate Schedules for an electric rate increase (Attachment 2).
3. Resolution Amending Utility Rate Schedules for a water rate increase (Attachment 3).
4. Resolution Amending Utility Rate Schedules for a gas rate increase (Attachment 4).
5. Resolution Amending Utility Rate Schedules for a refuse rate increase (Attachment 5).
6. Resolution Amending Utility Rate Schedules for a storm and surface water drainage rate
increase (Attachment 6).
7. Resolution Amending Utility Rate Schedules for Electric, Water, Gas and Wastewater
connection fees and Water and Wastewater capacity fees (Attachment 7).
8. Resolution Amending the Compensation Plan for Management and Professional Personnel
and Council Appointed Officers (Attachment 8).
9. Resolution Amending the Compensation Plan for Service Employees International Union
(SEIU) (Attachment 9).
BUDGET
’08-09’
CMR:269:08 Page 2 of 8
BACKGROUND
The City Manager’s 2008-09 Operating Budget was submitted to the Finance Committee on May
6, 2008 and the 2008-09 Proposed Capital Budget was submitted on May 8, 2008. During the
month of May, the Finance Committee held hearings and reviewed the Proposed Budget,
including the General Fund, Enterprise Funds, Internal Service Funds, Capital Improvement
Programs and the Municipal Fee Schedule. A total of four public hearings were held on May 6,
8, 13, and 15 during which the Committee reviewed and discussed the City’s operating and
capital expenditures for the next year.
As a result of the hearings, the Finance Committee and staff have recommended changes to the
Proposed Budget as detailed in Exhibit B.
DISCUSSION
This staff report focuses primarily on the financial changes recommended by the Finance
Committee during the public hearing process and the fiscal related adjustments suggested by
staff following submission of the original proposed budget. Certain key non-financial changes
are also highlighted in this report. All other non-financial recommended changes to the proposed
budget are described in Appendix 4, which was distributed to the Finance Committee on May 15,
and will be incorporated into the 2008-09 Adopted Budget document.
Finally, the Finance Committee directed staff to report back during budget adoption on the
following issues:
• Gas Fund – In response to a question from the Finance Committee regarding the issue of
“unaccounted for gas”.
o Staff will return with a plan for updating the estimate of natural gas leakage from
the distribution system in Fall 2008.
• The pros and cons of a team approach to filling the Environmental Coordinator position
in the City Manager’s Office and the experiences from the current team-members.
o Staff will respond during the budget hearing
• The economics of City sponsored camp programs:
o In response to the Finance Committee’s inquiry regarding the economics of the
City’s summer camp program versus local agencies providing similar programs,
the Community Services Department is committed to supplying programs that
meet the community’s demand as well as meeting the needs of our community’s
diverse economic strata. To that end, the Department will work more closely with
the Palo Alto Unified School District prior to developing its 2009 summer camp
programs to assure a diverse offering of summer programs that avoids redundancy
yet maintains or enhances the cost recovery expectations for the department.
Finance Committee Recommended Changes to the City Manager’s Proposed Budget
• The 2008-09 City Council Contingency account is proposed for allocation as follows:
CMR:269:08 Page 3 of 8
• Contract services for Earth Month outreach and activities coordinated through the City
Manager’s Office - $30,000
• Contract services related to the creation and initial work of the Community
Environmental Action Partnership coordinated through the City Manager’s Office -
$15,000
• Contract services for advice and guidance on the management of the City of Palo Airport
coordinated through the Administrative Services Department - $30,000
• Refuse Fund – The Finance Committee tentatively approved the Refuse Fund 2008-09
Operating Budget which included the annual PASCO compensation amount as
recommended by staff. The Finance Committee noted there is a potential contract dispute
regarding the compensation amount and requested that legal clarification be provided to
the full Council. A confidential memorandum on the potential contract dispute has been
submitted under separate cover by the City Attorney and a summary of staff’s
recommendation and PASCO’s alternative proposals is discussed in the Refuse section in
this report.
Staff-Recommended Changes to the City Manager’s Proposed Budget
Staff recommends the following changes based on new information following submittal of the
original proposed budget.
General Fund
Fire
• Emergency Medical Services (EMS) Study - $50,000. In 2008-09, the Fire Department
will use contract services to conduct a study of the EMS operations. The scope of the
study will include:
o A comprehensive assessment of current resources and service demands
o The evaluation of the effectiveness and efficiencies of the current program
o Projected service demands and changes in the delivery system to meet anticipated
future needs
o Evaluation of current field practices/procedures and staffing levels
Council Contingency account status
2008-09
Beginning balance $250,000
Earth Month outreach ($30,000)
Community Environmental Action
Partnership
($15,000)
Airport consultant ($30,000)
Ending Balance $175,000
CMR:269:08 Page 4 of 8
o Maximizing efficiencies in billing and collections
o Assessment of funding needs and additional/enhanced revenue sources
o Assessment of equipment and vehicle needs
o Development of an Master EMS plan recommending best strategies, policies and
procedure for the future
Human Resources
• Under benchmarking measures for the workload outputs section of the operating budget,
(page 96, operating budget) staff is changing the number of grievances filed from 15 to
10 in 2008-09. This change more accurately reflects the trend rather than an average.
Police
• Reclassification of 1.0 FTE Community Services Officer to Program Assistant I - $5,500
to align position with actual work duties.
Public Works
• Addition of supplies and materials - $10,000. In 2008-09, an additional 1.0 FTE Facilities
Mechanic was added to the Public Works Department in response to recommendations
made to the City by Kitchell CEM consultants in a report on the General Fund
Infrastructure backlog. Additional supplies and materials for the new hire will be needed
to assist them in their job duties.
• Addition of $18,000 in temporary salaries to support the graffiti abatement program. This
will provide funding for the continuance of the current abatement program.
Infrastructure/CIP
• The following items were presented to the Finance Committee with the May 6, 2008 “at-
places” memo:
o New CIP Project AS-09000 (City of Palo Alto Municipal Airport Transition
Project). Funding of $50,000 will be provided by the Infrastructure Reserve.
o New CIP Project PE-09004 (Los Altos Treatment Plant (LATP) Master Plan
Study). Funding of $100,000 will be provided by the Infrastructure Reserve.
o New CIP Project EL-09001 (Evaluation of Local Cogeneration Opportunities) –
Funding of $350,000 will be provided by the Electric Fund Supply Rate
Stabilization Reserve.
o Additional funding of $600,000 to CIP Project PE-04014 (Animal Service Center)
from Infrastructure Reserve.
o Additional funding of $300,000 to CIP Project PE-08004 (Lytton Plaza
Renovation) from Infrastructure Reserve.
o Additional funding of $50,000 to CIP GS-07000 (Elwell Court Tenant
Improvements) from Gas Fund ($12,500), Water Fund ($12,500), Electric Fund
($12,500), and Wastewater Collection Fund ($12,500)
o Change funding of $125,000 to CIP RF-10003 (Drying Beds, Material Storage
and Transfer Area) from Refuse Fund ($125,000) to Refuse Fund ($62,500) and
Wastewater Collection Fund ($62,500)
CMR:269:08 Page 5 of 8
o Additional funding $45,000 to CIP VR-09000 (Scheduled Vehicle and Equipment
Replacement) from General Fund
o Scope change to CIP PE-09002 (Greer Park Irrigation System Replacement and
Phase IV). This change has no impact to reserves.
Enterprise Funds
Electric Fund
• Addition of PaloAltoGreen Commodity expense - $109,000. The increase in customer
and City sales for PaloAltoGreen requires an addition to the purchase of the commodity.
Fiber Optics Fund
• Establish a new Emergency Plant Replacement Reserve and establish reserve guidelines
for the Fiber Optics Fund. The original request for the Emergency Plant Replacement
Reserve was in the amount of $250,000. Staff is increasing that recommendation to $1
million to be consistent with other Utility Fund Emergency Plant Replacement Reserve
guidelines.
Refuse Fund
• The current waste hauling and recycling contract with PASCO requires the Council to
approve the reasonableness of PASCO’s annual compensation as part of the budget
process. For FY 2008-09, PASCO has asserted that it is entitled to additional
compensation in the amount of $767,000 to $950,000 to compensate it for cost overruns
and losses incurred in FY 2006-07. Based on the contract language, staff disagrees with
this approach and instead recommends that the compensation be adjusted by the
applicable CPI as specified in the agreement. Accordingly, the proposed budget includes
an annual compensation amount of $10,960,234, which reflects the CPI increase
recommended by staff. (For further background, see CMR 246:08).
Internal Service Funds
Vehicle Replacement and Maintenance Fund
• Increase in revenue from Operating transfers-in from the General Fund for the purchase
of van for the new facilities mechanic position in the Public Works Department -
$45,000
External Services Fund
• Based on previous Council direction, the External Services Enterprise Fund and
associated positions have been eliminated in 2008-09 effective 6-9-2008.
Revenue and Expense Options to Help the General Fund Accommodate Debt Service for
the Public Safety Building
Staff presented to the Finance Committee the “Best Bets” for revenue enhancements and expense
reductions to identify $1.0 million to transfer to the Public Safety Building Reserve. The Finance
Committee tentatively approved the options identified with the exception of the elimination of
CMR:269:08 Page 6 of 8
0.5 FTE Sr. Librarian. Staff has removed that option from the “Best Bets” as presented in
Appendix 4.
Additionally, the item to remove Fire personnel support from the Bike Safety program has been
eliminated. It has been determined that the Fire Department can continue to support the program
since the department will soon be fully staffed and could potentially use Fire personnel assigned
to light duty to support the Bike Safety program. The Fire personnel support for the Bike Safety
program will continue and the “Best Bet” expense reduction will be reflected as overtime
savings.
Compensation Plans
Two classification changes are requested in the Management and Confidential, and Classified
(SEIU) Compensation Plans. New or changed classifications are included, along with the
accompanying resolutions in Attachments 8 and 9.
Table of Organization
Amended pages to the 2008-09 Table of Organization are included with this report (Exhibit D).
The table has been revised to reflect the staffing changes presented in this report. Changes
reflected in the Table of Organization will be incorporated into the relevant department
organization charts and the revised organization charts will be published in the adopted budget.
Municipal Fee Schedule
The Police and Planning and Community Environment Departments have additional municipal
fee changes to the schedule for increases in animal services and inspection services. There is also
one change in the citywide fees to add an online payment processing fee for parking citations.
Contracts Greater Than $85,000
On May 15, 2008, the Finance Committee approved the fiscal year 2008-09 contract scopes of
professional services agreements greater than $85,000 (CMR:238:08).
RESOURCE IMPACT
The 2008-09 Proposed Budget as submitted to the Finance Committee resulted in an increase to
the General Fund Budget Stabilization Reserve (BSR) of $0.3 million in 2008-09. The changes
resulting from the Finance Committee hearings and staff recommendations resulted in a $0.1
million decrease to BSR funding in 2008-09 (Appendix 1). The projected ending balance for the
BSR in 2008-09 is $25.5 million. Additional revenue and expense reductions of $1.0 million
were identified as funding options for the Public Safety Building debt service. Those dollars will
be transferred to the Public Safety Building Reserve when established. The projected ending
balance for the Public Safety Building Reserve in 2008-09 is $4.0 million. As a result of the
changes to the capital budget, the projected ending balance in the Infrastructure Reserve (IR) in
2008-09 is $11.6 million. Additional changes to the Enterprise Funds result in an approximate
$8.3 million increase in reserve balances in 2008-09 (Appendix 2).
POLICY IMPLICATIONS
These recommendations are consistent with existing City policies.
CMR:269:08 Page 7 of 8
ENVIRONMENTAL REVIEW
Adoption of the budget does not represent a project under the California Environmental Quality
Act (CEQA).
ATTACHMENTS
Attachment 1: Budget Adoption Ordinance with the following Exhibits:
Exhibit A: City Manager’s 2008-09 Proposed Budget
Exhibit B: Amendments to the City Manager’s 2008-09 Proposed Budget
Exhibit C: 2008-09 Proposed Municipal Fee Schedule
Exhibit D: Revised Pages in the 2008-09 Table of Organization
Exhibit E: Amendments to the 2008-09 Proposed Municipal Fee Schedule
Attachment 2: Resolution of the Council of the City of Palo Alto Amending Utility Rate
Schedules E-1, E-1-G, E-2, E-2-G, E-4, E-4-G, E-4-TOU, E-7, E-7-G, E-
7-TOU, E-14, E-16, E-18 and E-18-G of the City of Palo Alto Utilities
Rates and Charges Pertaining to Electric Rates
Attachment 3: Resolution of the Council of the City of Palo Alto Amending Utility Rate
Schedules W-1, W-2, W-4, and W-7 of the City of Palo Alto Utilities
Rates and Charges Pertaining to Water Rates
Attachment 4: Resolution of the Council of the City of Palo Alto Amending Utility Rate
Schedules G-1, G-2, G-6, and G-10 of the City of Palo Alto Utilities Rates
and Charges Pertaining to Gas Rates
Attachment 5: Resolution of the Council of the City of Palo Alto Amending City of Palo
Alto Utility Rate Schedules R-1, R-2, and R-3 of the City of Palo Alto
Utilities Rates and Charges Pertaining to Refuse Rates
Attachment 6: Resolution of the Council of the City of Palo Alto Amending Utility Rate
Schedule D-1 (Storm and Surface Water Drainage)
Attachment 7: Resolution of the Council of the City of Palo Alto Amending City of Palo
Alto Utility Rate Schedules E-15, G-5, W-5, and S-5 of the City of Palo
Alto Utilities Rates and Charges Pertaining to Connection Fees and
Capacity Fees
Attachment 8: Resolution of the Council of the City of Palo Alto Amending the
Compensation Plan for Management and Professional Personnel and
Council Appointees Adopted by Resolution No. 8748 to change the title
and compensation of one classification.
Exhibit A: 2008-09 Compensation Plan Changes for Management and Professional
Personnel
Attachment 9: Resolution of the Council of the City of Palo Alto Amending the
Compensation Plan for Classified Personnel (SEIU) Adopted by
Resolution No. 8658 to add one classification.
Exhibit A: 2008-09 SEIU Compensation Plan Changes
CMR:269:08 Page 8 of 8
Appendix 1: 2008-09 General Fund Summary and Reserve Balances
Appendix 2: 2008-09 Enterprise Fund Summary and Reserve Balances
Appendix 3: 2008-13 Capital Improvement Fund Summaries and Amended Projects
Appendix 4: May 15, 2008 Memorandum to Finance Committee detailing changes to
2008-09 City Manager’s Proposed Budget to date and summary of
Revenue and Expense Options to Help the General Fund Accommodate
Debt Service for the Public Safety Building.
Appendix 5: Memorandums distributed “at-places” during the Finance Committee
budget hearings.
Related Staff Reports: CMR:165:08; CMR:169:08; CMR:170:08; CMR:171:08;
CMR:182:08; CMR:185:08; CMR:213:08; CMR:223:08;
CMR:227:08; CMR:238:08; CMR:243:08; CMR:246:08
PREPARED BY:
SHARON BOZMAN
Budget Manager
DEPARTMENT HEAD APPROVAL:
LALO PEREZ
Director of Administrative Services
CITY MANAGER APPROVAL:
STEVE EMSLIE & KELLY MORARIU
Deputy City Managers
ATTACHMENT 1
1
*** NOT YET APPROVED ***
ORDINANCE NO.______
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
ADOPTING THE BUDGET FOR FISCAL YEAR 2008-09
SECTION 1. The Council of the City of Palo Alto finds and
determines as follows:
A. Pursuant to the provisions of Section 6(g) of Article IV of
the Charter of the City of Palo Alto and Chapter 2.28 of the Palo
Alto Municipal Code, the City Manager has prepared and submitted to
the City Council, by letter of transmittal, a budget proposal for
fiscal year 2008-09; and
B. Pursuant to the provisions of Section 12 of Article III of
the Charter, the Council did, on June 9, 2008, hold a public hearing
on the budget after publication of notice in accordance with Section
2.28.070 of the Palo Alto Municipal Code; and
C. In accordance with the provisions of Chapter 8 of Division
1, of Title 7, commencing with Section 66016 of the Government Code,
as applicable, the Council did on June 9, 2008, hold a public
hearing on the proposed amendments to the Municipal Fee Schedule,
after publication of notice and after availability of the data
supporting the amendments was made available to the public at least
10 days prior to the hearing.
SECTION 2. Pursuant to Chapter 2.28 of the Palo Alto Municipal
Code, the following documents, collectively referred to as “the
budget” are hereby approved and adopted for the fiscal year 2008-09:
(a) The budget document (Exhibit “A”) containing the proposed
operating and capital budgets submitted on or about May
6, 2008, by the City Manager for fiscal years 2008-09,
entitled “City of Palo Alto - City Manager’s 2008-09
Proposed Budget” covering General Government Funds,
Enterprise Funds and Internal Service Funds, a copy of
which is on file in the Department of Administrative
Services, to which copy reference is hereby made
concerning the full particulars thereof, and by such
reference is made a part hereof; and
(b) The Amendments to the City Manager’s 2008-09 Proposed
Budget, attached hereto as Exhibit “B,” and made a part
hereof; and
Attachment 1
2
(c) The document entitled “2008-09 Proposed Municipal Fee
Schedule,” attached hereto as Exhibit “C,” and made a
part hereof; and
(d) Changes and revised pages in the Table of Organization,
attached hereto as Exhibit “D,” and made a part hereof;
and
(e) Amendments to the “2008-09 Proposed Municipal Fee
Schedule,” attached hereto as Exhibit “E,” and made a
part hereof; and
SECTION 3. The sums set forth in the budget for the various
departments of the City, as herein amended, are hereby appropriated
to the uses and purposes set forth therein.
SECTION 4. All expenditures made on behalf of the City,
directly or through any agency, except those required by state law,
shall be made in accordance with the authorization contained in this
ordinance and the budget as herein amended.
SECTION 5. Appropriations for the fiscal years 2007-08 that
are encumbered by approved purchase orders and contracts for which
goods or services have not been received or contract completed,
and/or for which all payments have not been made, by the last day of
the fiscal year 2007-08 shall be carried forward and added to the
fund or department appropriations for fiscal year 2008-09.
SECTION 6. The City Manager is authorized and directed to make
changes in the department and fund totals and summary pages of the
budget necessary to reflect the amendments enumerated and aggregated
in the budget as shown in Exhibit B and the 2007-08 appropriations
carried forward as provided in Section 5.
SECTION 7. The Council has reviewed staff’s recommendation
regarding PASCO’s annual compensation for FY 2008-09 and the
alternatives proposed by PASCO. The Council finds that staff’s
proposal is reasonable and hereby approves an annual compensation
amount for FY 2008-09 of $10,930,234.
SECTION 8. As specified in Section 2.04.320 of the Palo Alto
Municipal Code, a majority vote of the City Council is required to
adopt this ordinance.
SECTION 9. As specified in Section 2.28.140(b) of the Palo
Alto Municipal Code, the Council of the City of Palo Alto hereby
delegates the authority to invest the City’s funds to the Director
3
of Administrative Services, as Treasurer, in accordance with the
City’s Investment Policy for 2008-09.
SECTION 10. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
SECTION 11. As provided in Section 2.04.330 (a)(3) of the Palo
Alto Municipal Code, this ordinance shall become effective upon
adoption; provided that all new increases in Planning Department
fees, more specifically described in Exhibit “C,” shall become
effective sixty (60) days from the date of adoption.
INTRODUCED AND PASSED: _________
AYES:
NOES:
ABSTENTIONS:
ABSENT:
______________________________ ______________________________
City Clerk Mayor
APPROVED AS TO FORM:
City Attorney
APPROVED:
City Manager
Director of Administrative
Services
This page is intentionally left blank.
2008-09
City Manager’s
Proposed
Operating and Capital
Budgets
These documents were originally distributed in Council Packet.
Printed copies are available upon request for $10 per book.
650-329-2260
Books may be viewed at any City of Palo Alto Library
- or -
at the City’s website:
www.cityofpaloalto.org/depts/asd/budget.asp
Exhibit A
This page is intentionally left blank.
2008-09 Category Description
Revenue 8,222$ Transfer from Printing & Mailing Fund for Retiree Medical
Revenue 11,379$ Transfer from Technology Fund for Retiree Medical
Source Changes 19,601$
Transfer (45,000)$ Transfer to pay for additional appropriation to CIP Project VR-09000
(Schedule Vehicle and Equipment Replacement) for the Facilities Mechanic
position
(45,000)$
(25,399)$
Non-Salary (19,000)$ Efficiency savings from moving to direct deposit
(19,000)$
19,000$
Transfer (30,000)$ Reduce City Council contingency account to provide funding for Earth Month
outreach
Transfer (15,000)$ Reduce City Council contingency account to provide funding for Community
Environmental Action Partnership
Transfer (30,000)$ Reduce City Council contingency account to provide funding for Airport
consultant
(75,000)$
-$ *
* These are reductions to the City Council contingency account.
Non-Salary (7,904)$ Reduce the publication of the Board and Commission recruitment ads from 4
to 2 in a two week period
Non-Salary (11,856)$ Eliminate the printing of the City Council agenda in the PA Weekly
(19,760)$
19,760$
Exhibit B
CITY OF PALO ALTO
AMENDMENTS TO THE CITY MANAGER'S 2008-09 PROPOSED BUDGET
GENERAL FUND
NON-DEPARTMENTAL
Use Changes
Net Changes To (From) Reserves
Use Changes
ADMINISTRATIVE SERVICES
Use Changes
Net Changes To (From) Reserves
Use Changes
Amount
CITY CLERK
CITY COUNCIL
Net Changes To (From) Reserves
Net Changes To (From) Reserves
General Fund - Page 1 of 3
2008-09 Category Description
Exhibit B
CITY OF PALO ALTO
AMENDMENTS TO THE CITY MANAGER'S 2008-09 PROPOSED BUDGET
Amount
Revenue 65,000$ Enact landlord registry fee that would pay for mediation services
Revenue 50,000$ Increase fee to cover cost - Park and Recreation
Source Changes 115,000$
Salary (35,250)$ Eliminate 0.75 FTE Open Space Assistant due to retirement
(35,250)$
150,250$
Salary and Benefits (15,000)$ Overtime Savings
Non-Salary 50,000$ Increase other contract services for EMS Study
35,000$
(35,000)$
Revenue 300,000$ Enact a Public Safety Development Impact fee
Revenue 150,000$ Increase cost recovery for Code Enforcement
Source Changes 450,000$
Salary
Salary and Benefits 6,000$ Reclassify 1.0 FTE Engineer to Project Engineer
Non-Salary 50,000$ Nexus Study expense for Public Safety Development Impact fee
Non-Salary (6,000)$ Reduction in non-salary expense to offset Project Engineer reclassification
50,000$
400,000$
Net Changes To (From) Reserves
COMMUNITY SERVICES
Net Changes To (From) Reserves
Net Changes To (From) Reserves
PLANNING & COMMUNITY ENVIRONM
Use Changes
FIRE
Use Changes
Use Changes
General Fund - Page 2 of 3
2008-09 Category Description
Exhibit B
CITY OF PALO ALTO
AMENDMENTS TO THE CITY MANAGER'S 2008-09 PROPOSED BUDGET
Amount
Revenue 250,000$ Increase Parking Enforcement Program
Revenue 35,000$ Increase in spray and neuter program fees
Revenue 68,000$ Special event cost recovery from Stanford - pending negotiation
353,000$
Salary and Benefits 83,055$ Add 1.0 FTE for increased Parking Enforcement Program
Salary and Benefits (39,000)$ Reduce canine program from 3 to 2 teams
Salary and Benefits (4,320)$ Reduce SWAT expense
Salary and Benefits 5,500$ Reclassify 1.0 FTE Community Service Officer to Program Assistant I
Non-Salary (15,000)$ Incorporate health resource program into Employee Assistance Program (EAP)
Non-Salary (9,000)$ Reduce range qualifications to 3 times per year
21,235$
331,765$
Salary and Benefits 28,073$ Add 1.0 FTE Supervisor, Facilities Mgmt; drop 1.0 FTE Supervisor, Bldg
Svcs; to accommodate increased workload and responsibilities
Salary and Benefits 18,000$ Increase in temporary salaries for graffiti abatement services
Non-Salary (28,073)$ Reduction in non-salary expense to offset add of Supervisor, Facilities Mgmt
and drop of Supervisor, Bldg Svcs
Non-Salary 10,000$ Increase in supplies for new Facilities Mechanic
28,000$
(28,000)$
Non-Salary 50,000$ AS-09000 - City of Palo Alto Municipal Airport Transition Project - funding
for a business plan
Non-Salary 100,000$ PE-09004 - LATP Master Plan Study - funding for a master plan study
Non-Salary 600,000$ PE-04014 - Animal Services Center - design of Animal Services Center at
LATP site pending City Council direction
Non-Salary 300,000$ PE-08004 - Lytton Plaza Renovation - City's additional share in this
public/private partnership
Use Changes 1,050,000$
(1,050,000)$ Capital Fund Reserve
GENERAL FUND CIP
Net Changes To (From) Reserves
PUBLIC WORKS
Use Changes
Net Changes To (From) Reserves
Net Changes To (From) Reserves
POLICE
Use Changes
Source Changes
General Fund - Page 3 of 3
This page is intentionally left blank.
2008-09 Category $ Amount Description
ENTERPRISE FUNDS
Electric Fund
Revenue $ 2,115,289 To adjust CVP O&M Loan Repayments
Revenue Changes $ 2,115,289
Salary and Benefits $ 14,135 Reclassify 1.0 FTE Senior Market Analyst to Resource
Planner
Non-Salary $ 2,115,289 To adjust CVP O&M Loan Advances
Non-Salary $ (14,135) Reduction in non-salary expense to offset Resource Planner
reclassification
Non-Salary $ 109,000 Increase in Palo Alto Green commodity expense
Non-Salary $ 350,000 EL-09001 - Evaluation of Local Cogeneration Opportunities
Non-Salary $ 12,500 Transfer to Gas Fund to share in CIP Project GS-07000
(Elwell Court Renovation)
Use Changes $ 2,586,789
Net Changes To (From) Reserves $ (471,500)
Fund Balancing Entries
$ (459,000) Change in Fund Balance - Supply
$ (12,500) Change in Fund Balance - Distribution
Total Electric Fund $ (471,500)
Gas Fund 7
Revenue 12,500 Transfer from Electric Fund - share in GS-07000 (Elwell
Court Renovation)
Revenue 12,500 Transfer from Water Fund - share in GS-07000 (Elwell
Court Renovation)
Revenue 12,500 Transfer from Wastewater Collection Fund - share in GS-
07000 (Elwell Court Renovation)
Revenue Changes 37,500
Non-Salary $ 50,000 GS-07000 - Elwell Court Renovation - additional
appropriation
Use Changes $ 50,000
Net Changes To (From) Reserves $ (12,500)
Fund Balancing Entries
$ (12,500) Change in Fund Balance
Total Gas Fund $ (12,500)
CITY OF PALO ALTO
AMENDMENTS TO THE CITY MANAGER'S 2008-09 PROPOSED BUDGET
Exhibit B
Enterprise Funds - Page 1 of 3
2008-09 Category $ Amount Description
CITY OF PALO ALTO
AMENDMENTS TO THE CITY MANAGER'S 2008-09 PROPOSED BUDGET
Exhibit B
Water Fund 7
Non-Salary 12,500 Transfer to Gas Fund to share in CIP Project GS-07000
(Elwell Court Renovation)
Use Changes $ 12,500
Net Changes To (From) Reserves $ (12,500)
Fund Balancing Entries
$ (12,500) Change in Fund Balance
Total Water Fund $ (12,500)
Wastewater Collection Fund 7
Non-Salary $ 12,500 Transfer to Gas Fund to share in CIP Project GS-07000
(Elwell Court Renovation)
Non-Salary 62,500 Transfer to Refuse Fund to share in CIP Project RF-10003
(Drying Beds, Material Storage and Transfer Area)
Use Changes $ 75,000
Net Changes To (From) Reserves $ (75,000)
Fund Balancing Entries
$ (75,000) Change in Fund Balance
Total Wastewater Collection Fund $ (75,000)
Enterprise Funds - Page 2 of 3
2008-09 Category $ Amount Description
CITY OF PALO ALTO
AMENDMENTS TO THE CITY MANAGER'S 2008-09 PROPOSED BUDGET
Exhibit B
Refuse Fund
Revenue 62,500 Transfer from Wastewater Collection Fund - share in RF-
10003 (Drying Beds, Material Storage and Transfer Area)
Revenue Changes 62,500
Net Changes To (From) Reserves $ 62,500
Fund Balancing Entries
62,500 Change in Fund Balance
Total Refuse Fund $ 62,500
INTERNAL SERVICE FUNDS
Printing & Mailing Fund
Revenue (15,000) Revenue reduction from ASD's efficiency savings from
moving to direct deposit
Transfer (8,222) Transfer to General Fund for Retiree Medical
Revenue Changes (23,222)
Net Changes To (From) Reserves $ (23,222)
Technology Fund
Transfer (11,379) Transfer to General Fund for Retiree Medical
Revenue Changes (11,379)
Net Changes To (From) Reserves $ (11,379)
Vehicle Replacement Fund
Revenue 45,000 Transfer from General Fund to pay for additional
appropriation to CIP Project VR-09000 (Schedule Vehicle
and Equipment Replacement) for the Facilities Mechanic
position
Revenue Changes 45,000
Non-Salary 45,000 Additional appropriation to CIP Project VR-09000 (Schedule
Vehicle and Equipment Replacement) for the Facilities
Mechanic position
Use Changes $ 45,000
Net Changes To (From) Reserves $ -
Enterprise Funds - Page 3 of 3
This page is intentionally left blank.
2008-09
Proposed
Municipal Fee Schedule
These documents were originally distributed in Council Packet.
Printed copies are available upon request for $3 per book.
650-329-2260
Books may be viewed at any City of Palo Alto Library.
- or -
at the City’s website:
www.cityofpaloalto.org/depts/asd/budget.asp
Exhibit C
This page is intentionally left blank.
Summary of Position Changes
Operating Budget 2008-09 City of Palo Alto 1
Summary of Position Changes
FTE
GENERAL FUND
2007-08 ADOPTED BUDGET 651.25
2007-08 BAO Position Adjustments
Coordinator, Recycling (MGR)0.25
Environmental Specialist (MGR)0.25
Manager, Energy Risk (MGR)0.25
Sr. Financial Analyst (MGR)0.13
Sr. Financial Analyst (ASD)(0.13)
Administrative Associate I (FIR)(1.00)
Administrative Associate II (FIR)1.00
Executive Assistant (FIR)(1.00)
OES Coordinator (FIR)1.00
Assistant Director - Human Resources (HRD) 1.00
Manager, Risk and Benefits (HRD)(1.00)
Human Resources Assistant-Conf. (HRD) 0.40
Public Safety Dispatcher I (POL)2.00
Public Safety Dispatcher II (POL)(2.00)
Administrative Associate II (PWD)0.33
2007-08 ADJUSTED TOTAL 652.73
2008-09 New Positions
Facilities Mechanic (PWD)1.00
2008-09 Total New Positions 1.00
Reallocated Positions
MGR reallocation to Enterprise Funds (0.75)
ASD reallocation to Technology Fund (0.05)
FIR reallocation to Enterprise Funds (0.31)
2008-09 Total Reallocated Positions (1.11)
2008-09 Eliminated Positions
Accounting Specialist (ASD)(1.00)
Senior Financial Analyst (ASD)(0.40)
2008-09 Total Eliminated Positions (1.40)
2008-09 TOTAL PROPOSED GENERAL FUND POSITIONS 651.22
EXHIBIT D
Summary of Position Changes
City of Palo Alto Operating Budget 2008-092
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
ENTERPRISE FUNDS
2007-08 ADOPTED BUDGET 353.35
2007-08 BAO Position Adjustments
Coordinator, Recycling (Refuse)(0.25)
Environmental Specialist (Refuse)(0.25)
Manager, Energy Risk (Electric,Gas) (0.25)
Administrative Associate II (UTL)1.00
Program Assistant I (UTL)(1.00)
Senior Resource Planner (UTL)2.00
Manager, Supply Resources (1.00)
Manager, Utility Rates (1.00)
Utilities Install/Repair -Welding (UTL) (1.00)
Utilities Install/Repair Lead -Welding (UTL) 1.00
2007-08 ADJUSTED TOTAL 352.60
2008-09 New Positions
Engineering Technician I (PWD)0.50
Technologist (PWD)0.13
Electrical Assistant I (UTL)1.00
Lineperson/Cable Splicer 1.00
Technologist (UTL)0.87
2008-09 Total New Positions 3.50
Reallocated Positions
MGR reallocation to PWD 0.50
FIR reallocation to PWD 0.14
MGR reallocation to UTL 0.25
FIR reallocation to UTL 0.17
External Services reallocation to Technology Fund (0.80)
2008-09 Total Reallocated Positions 0.26
2008-09 Eliminated Positions
Administrative Associate II (UTL)(1.00)
Technologist (External Services)(5.00)
2008-09 Total Eliminated Positions (6.00)
2008-09 TOTAL PROPOSED ENTERPRISE FUND POSITIONS 350.36
FTE
Operating Budget 2008-09 City of Palo Alto
Summary of Position Changes
3
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
OTHER FUNDS
2007-08 ADOPTED BUDGET 71.85
2007-08 BAO Position Adjustments
Motor Equip Mech -Lead (Equipment) (1.00)
Senior Fleet Svc Coordinator (Equipment) 1.00
Administrative Associate I (Capital) (0.33)
2007-08 ADJUSTED TOTAL 71.52
2008-09 New Positions
Project Engineer (Capital Fund)1.00
2008-09 Total New Positions 1.00
2008-09 Reallocated Positions
External Services reallocation to Technology Fund 0.80
ASD reallocation to Technology Fund 0.05
2008-09 Total Reallocated Positions 0.85
Eliminated Positions
Senior Financial Analyst (Printing and Mailing) (0.60)
2008-09 Total Eliminated Positions (0.60)
2008-09 TOTAL PROPOSED OTHER FUNDS POSITIONS 72.77
FTE
Table of Organization
City of Palo Alto Operating Budget 2008-094
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Table of Organization
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
GENERAL FUND
City Attorney
Assistant City Attorney 1.00 1.00 1.00 1.00 0.00
City Attorney 1.00 1.00 1.00 1.00 0.00
Claims Investigator 0.60 0.60 0.60 0.60 0.00
Legal Administrator 1.00 1.00 1.00 1.00 0.00
Legal Secretary - Confidential 2.00 0.00 0.00 0.00 0.00
Secretary to City Attorney 1.00 1.00 1.00 1.00 0.00
Senior Assistant City Attorney 2.00 2.00 2.00 2.00 0.00
Senior Deputy City Attorney 2.00 2.00 2.00 2.00 0.00
Senior Legal Secretary 0.00 2.00 2.00 2.00 0.00
TOTAL CITY ATTORNEY 10.60 10.60 10.60 10.60 0.00
City Auditor
Administrative Assistant 1.00 1.00 1.00 1.00 0.00
City Auditor 1.00 1.00 1.00 1.00 0.00
Senior Auditor 2.00 2.00 2.00 2.00 0.00
TOTAL CITY AUDITOR 4.00 4.00 4.00 4.00 0.00
City Clerk
Administrative Associate III 0.00 3.00 3.00 3.00 0.00
Assistant City Clerk 1.00 1.00 1.00 1.00 0.00
City Clerk 1.00 1.00 1.00 1.00 0.00
Deputy City Clerk 1.00 1.00 1.00 1.00 0.00
Executive Secretary 3.00 0.00 0.00 0.00 0.00
Parking Examiner 0.75 0.75 0.75 0.75 0.00
TOTAL CITY CLERK 6.75 6.75 6.75 6.75 0.00
City Manager
Administrative Assistant 1.00 1.00 1.00 1.00 0.00
Administrative Associate I 0.00 1.50 1.50 1.50 0.00
Administrative Associate II 0.00 1.00 1.00 1.00 0.00
Operating Budget 2008-09 City of Palo Alto
Table of Organization
5
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Assistant City Manager 1.00 1.00 1.00 1.00 0.00
Assistant to City Manager 2.00 2.00 2.00 2.00 0.00
City Manager 1.00 1.00 1.00 1.00 0.00
Coordinator Recycling (1) ** 0.00 0.25 0.00 0.00 -0.25
Deputy City Manager - Special Projects 0.00 0.00 0.00 0.00 0.00
Environmental Specialist (2) ** 0.00 0.25 0.00 0.00 -0.25
Executive Assistant to the City Manager 1.00 1.00 1.00 1.00 0.00
Manager, Communications * 0.00 1.00 1.00 1.00 0.00
Manager, Energy Risk (3) ** 0.00 0.25 0.00 0.00 -0.25
Office Specialist 1.50 0.00 0.00 0.00 0.00
Public Communication Manager * 1.00 1.00 1.00 1.00 0.00
Senior Administrator 0.00 1.00 1.00 1.00 0.00
Senior Financial Analyst (4) ** 0.00 0.13 0.00 0.00 -0.13
TOTAL CITY MANAGER 8.50 12.38 11.50 11.50 -0.88
Due to funding constraints, the City Manager Department budget includes the temporary removal of funding
for the following vacant position: 1.0 FTE Manager, Communications.
Administrative Services Department
Accounting Specialist (5) 12.00 12.00 12.00 11.00 -1.00
Accounting Specialist - Lead 5.00 5.00 5.00 5.00 0.00
Administrative Assistant 0.93 0.93 0.93 0.93 0.00
Administrative Associate II (6) 0.00 0.96 0.96 0.00 -0.96
Administrative Associate III (6) 0.00 0.00 0.00 0.96 0.96
Asst. Director, Administrative Services 0.65 0.60 0.60 0.60 0.00
Business Analyst 0.10 0.10 0.10 0.10 0.00
Buyer 1.95 1.95 1.95 1.95 0.00
Contracts Administrator 2.00 2.00 2.00 2.00 0.00
Deputy Director, Administrative Services 1.00 1.00 1.00 1.00 0.00
Director, Administrative Services (7) 0.55 0.55 0.55 0.50 -0.05
Graphic Designer 1.00 1.00 1.00 1.00 0.00
Manager, Accounting 1.00 1.00 1.00 1.00 0.00
Manager, Budget 1.00 1.00 1.00 1.00 0.00
Manager, Purchasing/Contract Admin. 1.00 1.00 1.00 1.00 0.00
Manager, Real Property 1.00 1.00 1.00 1.00 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Table of Organization
City of Palo Alto Operating Budget 2008-096
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Payroll Analyst 2.00 2.00 2.00 2.00 0.00
Senior Accountant 4.00 4.00 4.00 4.00 0.00
Senior Business Analyst 0.10 0.20 0.20 0.20 0.00
Senior Financial Analyst (4) (8) ** 8.41 8.18 7.91 7.91 -0.27
Staff Accountant 3.00 3.00 3.00 3.00 0.00
Staff Secretary 0.96 0.00 0.00 0.00 0.00
Storekeeper 1.00 1.00 1.00 1.00 0.00
Storekeeper - Lead 1.00 1.00 1.00 1.00 0.00
Warehouse Supervisor 1.00 1.00 1.00 1.00 0.00
TOTAL ADMINISTRATIVE SERVICES 50.65 50.47 50.20 49.15 -1.32
Community Services Department
Administrative Assistant 1.00 1.00 1.00 1.00 0.00
Administrative Associate I 0.00 2.50 2.50 2.50 0.00
Administrator Special Events 1.00 0.00 0.00 0.00 0.00
Arts and Culture Division Manager 1.00 1.00 1.00 1.00 0.00
Building Serviceperson 4.00 4.00 4.00 4.00 0.00
Building Serviceperson-Lead 2.00 2.00 2.00 2.00 0.00
Coordinator, Child Care 1.00 1.00 1.00 1.00 0.00
Coordinator, Recreation Programs 3.00 5.00 4.00 5.00 0.00
Cubberley Center and Human Services Division Manager 1.00 1.00 1.00 1.00 0.00
Director, Community Services 1.00 1.00 1.00 1.00 0.00
Division Manager, Recreation & Golf 0.00 1.00 1.00 1.00 0.00
Golf and Parks Division Manager 1.00 0.00 0.00 0.00 0.00
Golf Course Equipment Mechanic 1.00 1.00 1.00 1.00 0.00
Golf Course Maintenance Person 5.00 5.00 5.00 5.00 0.00
Inspector, Field Services 2.00 2.00 2.00 2.00 0.00
Jr. Museum & Zoo Lead Instructor 0.00 2.25 2.25 2.25 0.00
Management Assistant 1.00 1.00 1.00 1.00 0.00
Manager, Arts 2.00 2.00 2.00 2.00 0.00
Office Specialist 5.50 0.00 0.00 0.00 0.00
Open Space Division Manager (9) 1.00 1.00 1.00 0.00 -1.00
Open Space and Parks Division Manager (9) 0.00 0.00 0.00 1.00 1.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Operating Budget 2008-09 City of Palo Alto
Table of Organization
7
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Park Maintenance Lead 1.00 1.00 1.00 1.00 0.00
Park Maintenance Person 11.00 11.00 11.00 11.00 0.00
Park Ranger 5.00 5.00 5.00 5.00 0.00
Parks and Open Space Assistant (22)0.75 0.75 0.75 0.00 -0.75
Parks Crew - Lead 3.00 3.00 3.00 3.00 0.00
Producer Arts/Science Programs 12.25 12.25 12.25 12.25 0.00
Program Assistant I 9.00 9.75 9.75 9.75 0.00
Program Assistant II 0.00 3.00 3.00 3.00 0.00
Recreation and Youth Sciences Div Mgr 1.00 0.00 0.00 0.00 0.00
Senior Administrator 1.00 1.00 1.00 1.00 0.00
Senior Ranger 1.00 1.00 1.00 1.00 0.00
Sprinkler System Repairer 5.00 5.00 5.00 5.00 0.00
Staff Secretary 3.00 0.00 0.00 0.00 0.00
Superintendent, Golf Course 1.00 1.00 1.00 1.00 0.00
Superintendent, Parks 1.00 1.00 1.00 1.00 0.00
Supervisor, Junior Museum 1.00 1.00 1.00 1.00 0.00
Supervisor, Open Space 1.00 1.00 1.00 1.00 0.00
Supervisor, Parks 2.00 1.00 1.00 1.00 0.00
Supervisor, Recreation Program 5.00 4.00 4.00 4.00 0.00
Theater Specialist 1.00 1.00 1.00 1.00 0.00
Volunteer Coordinator 0.75 0.75 0.75 0.75 0.00
TOTAL COMMUNITY SERVICES 99.25 97.25 96.25 96.50 -0.75
Due to funding constraints, the CSD Department budget includes the temporary removal of funding for the fol-
lowing vacant position: 1.0 FTE Program Assistant I.
Fire
Administrative Assistant 1.00 1.00 1.00 1.00 0.00
Administrative Associate I * 0.00 0.00 1.00 0.00 0.00
Administrative Associate II * 0.00 4.00 3.00 4.00 0.00
Battalion Chief 3.00 3.00 3.00 3.00 0.00
Deputy Fire Chief/Fire Marshal (10) (11) 1.00 1.00 1.00 0.84 -0.16
Deputy Fire Chief EMT 2.00 2.00 2.00 2.00 0.00
EMS Chief 1.00 1.00 1.00 1.00 0.00
EMS Coordinator 1.00 1.00 1.00 1.00 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Table of Organization
City of Palo Alto Operating Budget 2008-098
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
EMT Basic 3.00 3.00 3.00 3.00 0.00
Executive Assistant* 1.00 0.00 1.00 0.00 0.00
Fire Apparatus Operator 30.00 30.00 30.00 30.00 0.00
Fire Captain 27.00 27.00 27.00 27.00 0.00
Fire Chief 1.00 1.00 1.00 1.00 0.00
Fire Fighter 45.00 45.00 45.00 45.00 0.00
Fire Inspector 3.00 3.00 3.00 3.00 0.00
Hazardous Materials Inspector (12) (13) 2.00 2.00 2.00 1.90 -0.10
Hazardous Materials Specialist (14) (15) 1.00 1.00 1.00 0.95 -0.05
OES Coordinator* 0.00 1.00 0.00 1.00 0.00
Office Specialist 4.00 0.00 0.00 0.00 0.00
Training Captain 1.00 1.00 1.00 1.00 0.00
TOTAL FIRE 127.00 127.00 127.00 126.69 -0.31
Due to funding constraints, the Fire Department budget includes the temporary removal of funding for the fol-
lowing vacant position: 1.0 FTE EMS Chief.
Human Resources Department
Administrative Assistant 1.00 1.00 1.00 1.00 0.00
Administrator, Human Resources 5.00 5.00 5.00 5.00 0.00
Assistant Director Human Resources* 0.00 1.00 0.00 1.00 0.00
Director, Human Resources 1.00 1.00 1.00 1.00 0.00
Human Resources Assistant - Conf * 2.60 4.00 3.60 4.00 0.00
Human Resources Rep 1.00 2.00 2.00 2.00 0.00
Manager, Employee Relations 1.00 1.00 1.00 1.00 0.00
Manager, Human Resources & Development 1.00 0.00 0.00 0.00 0.00
Manager, Risk and Benefits* 1.00 0.00 1.00 0.00 0.00
Office Specialist 1.00 0.00 0.00 0.00 0.00
Senior Administrator 1.00 1.00 1.00 1.00 0.00
TOTAL HUMAN RESOURCES 15.60 16.00 15.60 16.00 0.00
Library Department
Administrative Assistant 1.00 1.00 1.00 1.00 0.00
Assistant Director, Library Services 1.00 1.00 1.00 1.00 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Operating Budget 2008-09 City of Palo Alto
Table of Organization
9
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Coordinator, Library Programs 3.00 3.00 3.00 3.00 0.00
Director, Libraries 1.00 1.00 1.00 1.00 0.00
Division Head, Library Services 1.00 1.00 1.00 1.00 0.00
Librarian 6.00 5.00 5.00 5.00 0.00
Library Assistant 5.50 5.50 5.50 5.50 0.00
Library Associate 4.00 4.00 4.00 4.00 0.00
Library Specialist 8.00 8.00 8.00 8.00 0.00
Management Assistant 0.00 1.00 1.00 1.00 0.00
Office Specialist 0.50 0.00 0.00 0.00 0.00
Senior Librarian 9.25 9.25 9.25 9.25 0.00
Supervisor, Librarian 4.00 4.00 4.00 4.00 0.00
TOTAL LIBRARY DEPARTMENT 44.25 43.75 43.75 43.75 0.00
Planning Department
Administrative Assistant 1.00 1.00 1.00 1.00 0.00
Administrative Associate I 0.00 2.00 2.00 2.00 0.00
Administrative Associate II 0.00 4.80 4.80 4.80 0.00
Administrative Associate III 0.00 1.00 1.00 1.00 0.00
Administrator, Planning & Comm. Env. 1.00 1.00 1.00 1.00 0.00
Assistant Building Official 1.00 1.00 1.00 1.00 0.00
Assistant Director, PCE 1.00 1.00 1.00 1.00 0.00
Associate Engineer 1.00 1.00 1.00 1.00 0.00
Building Inspector 4.00 4.00 4.00 4.00 0.00
Building Inspector Specialist 3.00 3.00 3.00 3.00 0.00
Building/Planning Technician (16) 4.00 4.00 4.00 3.00 -1.00
Chief Building Official 1.00 1.00 1.00 1.00 0.00
Chief Planning and Transportation Official 1.00 1.00 1.00 1.00 0.00
Code Enforcement Officer 2.00 2.00 2.00 2.00 0.00
Coordinator, Transp. System Mgmt. 0.50 0.50 0.50 0.50 0.00
Director, Planning and Comm. Env. 1.00 1.00 1.00 1.00 0.00
Engineer (19)2.00 2.00 2.00 1.00 -1.00
Engineering Technician II 1.00 1.00 1.00 1.00 0.00
Executive Secretary 1.00 0.00 0.00 0.00 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Table of Organization
City of Palo Alto Operating Budget 2008-0910
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Manager, Economic Resources 1.00 1.00 1.00 1.00 0.00
Manager, Planning 2.00 2.00 2.00 2.00 0.00
Managing Arborist 1.00 1.00 1.00 1.00 0.00
Office Specialist 2.00 0.00 0.00 0.00 0.00
Permit Specialist (16) 0.00 0.00 0.00 1.00 1.00
Planner (17) 7.00 7.00 7.00 6.00 -1.00
Plan Checking Engineer 3.00 3.00 3.00 3.00 0.00
Project Engineer (19)0.00 0.00 0.00 1.00 1.00
Senior Planner (17) 6.00 5.00 5.00 6.00 1.00
Staff Secretary 4.80 0.00 0.00 0.00 0.00
Supervisor, Building Inspection 1.00 1.00 1.00 1.00 0.00
Transportation Manager 1.00 1.00 1.00 1.00 0.00
TOTAL PLANNING AND COMMUNITY ENVIRONMENT 54.30 53.30 53.30 53.30 0.00
Police Department
Administrative Assistant 1.00 1.00 1.00 1.00 0.00
Administrative Associate II 0.00 3.00 3.00 3.00 0.00
Animal Control Officer 4.50 4.50 4.50 4.50 0.00
Animal Services Specialist 1.00 1.00 1.00 1.00 0.00
Animal Services Specialist II 1.00 1.00 1.00 1.00 0.00
Assistant Chief of Police 0.00 1.00 1.00 1.00 0.00
Business Analyst 1.00 1.00 1.00 1.00 0.00
Code Enforcement Officer 1.50 1.50 1.50 1.50 0.00
Communication Technician 1.00 1.00 1.00 1.00 0.00
Community Service Officer (20)3.00 9.00 9.00 8.00 -1.00
Community Service Officer - Lead 0.00 1.00 1.00 1.00 0.00
Coordinator, Police Technical Services 1.00 1.00 1.00 1.00 0.00
Court Liaison Officer 1.00 1.00 1.00 1.00 0.00
Crime Analyst 1.00 1.00 1.00 1.00 0.00
Parking Enforcement Officer (23)7.00 0.00 0.00 1.00 1.00
Parking Enforcement Officer - Lead 1.00 0.00 0.00 0.00 0.00
Police Agent 19.00 19.00 19.00 19.00 0.00
Police Captain 2.00 2.00 2.00 2.00 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Operating Budget 2008-09 City of Palo Alto
Table of Organization
11
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Police Chief 1.00 1.00 1.00 1.00 0.00
Police Lieutenant 6.00 5.00 5.00 5.00 0.00
Police Officer 51.00 51.00 51.00 51.00 0.00
Police Records Specialist 10.00 0.00 0.00 0.00 0.00
Police Records Specialist II 0.00 9.00 9.00 9.00 0.00
Police Records Specialist - Lead 0.00 1.00 1.00 1.00 0.00
Police Sergeant 14.00 14.00 14.00 14.00 0.00
Program Assistant I (20)1.00 0.00 0.00 1.00 1.00
Program Assistant II 0.00 1.00 1.00 1.00 0.00
Property and Evidence Technician 2.00 2.00 2.00 2.00 0.00
Public Safety Dispatcher I** 16.00 2.00 0.00 2.00 0.00
Public Safety Dispatcher II** 0.00 14.00 16.00 14.00 0.00
Public Safety Dispatcher - Lead 5.00 5.00 5.00 5.00 0.00
Senior Administrator 1.00 1.00 1.00 1.00 0.00
Staff Secretary 3.00 0.00 0.00 0.00 0.00
Superintendent, Animal Services 1.00 1.00 1.00 1.00 0.00
Supervisor, Animal Services 1.00 1.00 1.00 1.00 0.00
Supervisor, Police Services 2.00 2.00 2.00 2.00 0.00
Veterinarian 1.00 1.00 1.00 1.00 0.00
Veterinarian Technician 2.00 2.00 2.00 2.00 0.00
Volunteer Coordinator 1.00 1.00 1.00 1.00 0.00
TOTAL POLICE 164.00 163.00 163.00 164.00 1.00
Public Works Department
Administrative Assistant 1.00 1.00 1.00 1.00 0.00
Administrative Associate I 0.00 3.50 3.50 3.50 0.00
Administrative Associate II ** 0.00 2.00 1.67 2.00 0.00
Administrative Associate III 0.00 1.00 1.00 1.00 0.00
Administrator, Public Works 1.00 1.00 1.00 1.00 0.00
Assistant Director Public Works 0.85 0.85 0.85 0.85 0.00
Associate Engineer 0.10 0.10 0.10 0.10 0.00
Building Serviceperson 4.00 4.00 4.00 4.00 0.00
Building Serviceperson - Lead 2.00 2.00 2.00 2.00 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Table of Organization
City of Palo Alto Operating Budget 2008-0912
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Deputy Director, PW Operations 0.25 0.25 0.25 0.25 0.00
Director, Public Works/City Engineer 1.00 1.00 1.00 1.00 0.00
Electrician 1.00 1.00 1.00 1.00 0.00
Engineer 1.20 1.20 1.20 1.20 0.00
Engineering Technician III 4.20 4.20 4.20 4.20 0.00
Equipment Operator 2.55 3.46 3.46 3.46 0.00
Facilities Carpenter 1.00 1.00 1.00 1.00 0.00
Facilities Maintenance - Lead 2.00 2.00 2.00 2.00 0.00
Facilities Mechanic (18) 5.00 5.00 5.00 6.00 1.00
Facilities Painter 2.00 2.00 2.00 2.00 0.00
Heavy Equipment Operator 1.90 1.90 1.90 1.90 0.00
Heavy Equipment Operator - Lead 0.85 0.85 0.85 0.85 0.00
Inspector, Field Services 1.00 1.00 1.00 1.00 0.00
Manager, Facilities Maintenance 0.80 0.80 0.80 0.80 0.00
Manager, Maintenance Operations 0.12 0.12 0.12 0.12 0.00
Managing Arborist 1.00 1.00 1.00 1.00 0.00
Office Specialist 3.50 0.00 0.00 0.00 0.00
Project Engineer 1.20 1.20 1.20 1.20 0.00
Project Manager 1.75 1.75 1.75 1.75 0.00
Senior Administrator 0.90 0.90 0.90 0.90 0.00
Senior Engineer 0.30 0.30 0.30 0.30 0.00
Senior Project Manager 1.00 1.00 1.00 1.00 0.00
Staff Secretary 2.67 0.00 0.00 0.00 0.00
Superintendent, PW Operations 0.60 0.60 0.60 0.60 0.00
Supervisor, Building Services (21)1.00 1.00 1.00 0.00 -1.00
Supervisor, Facilities Management (21)0.95 0.95 0.95 1.95 1.00
Supervisor, Inspection/Surveying, PW 0.80 0.80 0.80 0.80 0.00
Surveying Assistant 0.78 0.78 0.78 0.78 0.00
Surveyor, Public Works 0.78 0.78 0.78 0.78 0.00
Traffic Control Maintainer- Lead 1.00 1.00 1.00 1.00 0.00
Traffic Control Maintenance I 1.94 1.94 1.94 1.94 0.00
Traffic Control Maintenance II 3.00 3.00 3.00 3.00 0.00
Tree Maintenance Person 0.00 1.00 1.00 1.00 0.00
Tree Trimmer/Line Clearer 9.00 8.00 8.00 8.00 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Operating Budget 2008-09 City of Palo Alto
Table of Organization
13
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Tree Trimmer/Line Clearer - Lead 1.00 1.00 1.00 1.00 0.00
Truck Driver 0.91 0.00 0.00 0.00 0.00
TOTAL PUBLIC WORKS 67.90 68.23 67.90 69.23 1.00
GENERAL FUND AUTHORIZED POSITIONS 652.80 652.73 649.85 651.47 -1.26
Footnotes:
* These positions were adjusted in 2007-08 through a Budget Amendment Ordinance
** These reallocations were inadvertently omitted from the 2007-08 Budget Amendment Ordinance
1 Transfer 0.25 FTE Coordinator Recycling to the Public Works - Enterprise Fund
2 Transfer 0.25 FTE Environmental Specialist to the Public Works - Enterprise Fund
3 Transfer 0.25 FTE Manager, Energy Risk to the Utilities - Enterprise Fund
4 Transfer 0.13 FTE Senior Financial Analyst to Administrative Services
5 Elimination of 1.0 FTE Accounting Specialist due to budget constraints
6 Reclassification of 0.96 FTE Administrative Associate II to Administrative Associate III
7 Transfer 0.05 FTE Director, Administrative Services to the Technology Fund
8 Elimination of 0.40 FTE Senior Financial Analyst due to budget constraints
9 Reclassification of 1.0 FTE Open Space Div Mgr to Open Space and Parks Div Mgr
10 Transfer 0.08 FTE Deputy Chief/Fire Marshal to the Public Works - Enterprise Fund
11 Transfer 0.08 FTE Deputy Chief/Fire Marshal to the Utilities - Enterprise Fund
12 Transfer 0.04 FTE Hazardous Materials Inspector to the Public Works - Enterprise Fund
13 Transfer 0.06 FTE Hazardous Materials Inspector to the Utilities - Enterprise Fund
14 Transfer 0.02 FTE Hazardous Materials Specialist to the Public Works - Enterprise Fund
15 Transfer 0.03 FTE Hazardous Materials Specialist to the Utilities - Enterprise Fund
16 Reclassification of 1.0 FTE Building/Planning Technician to Permit Specialist
17 Reclassification of 1.0 FTE Planner to Senior Planner
18 Add 1.0 FTE Facilities Mechanic - for building module of the IMP
19 Reclassification of 1.0 FTE Engineer to Project Engineer
20 Reclassification of 1.0 FTE Community Service Officer to Program Assistant I
21 Reclassification of 1.0 FTE Supervisor, Building Services to Supervisor, Facilities Management
22 Eliminate 0.75 FTE Open Space Assistant - Best Bets
23 Add 1.0 FTE Parking Enforcement Officer - Best Bets
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Table of Organization
City of Palo Alto Operating Budget 2008-0914
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
ENTERPRISE FUNDS
Public Works Department
Refuse, Storm Drainage and Wastewater
Treatment
Assistant Director, Public Works 0.15 0.15 0.15 0.15 0.00
Administrative Associate II 0.00 3.00 3.00 3.00 0.00
Assistant Manager, WQCP 1.00 1.00 1.00 1.00 0.00
Associate Engineer 3.30 3.30 3.30 3.30 0.00
Associate Planner 1.00 1.00 1.00 1.00 0.00
Business Analyst 0.00 1.00 1.00 1.00 0.00
Buyer 1.00 1.00 1.00 1.00 0.00
Chemist 3.00 3.00 3.00 3.00 0.00
Coordinator Recycling (1) ** 2.00 1.75 2.00 2.00 0.25
Deputy Fire Chief/Fire Marshal (2) 0.00 0.00 0.00 0.08 0.08
Deputy Director Public Works Operations 0.60 0.60 0.60 0.60 0.00
Electrician 3.00 3.00 3.00 3.00 0.00
Electrician - Lead 2.00 2.00 2.00 2.00 0.00
Engineer 1.10 1.10 1.10 1.10 0.00
Engineering Technician I (3) 0.50 0.50 0.50 1.00 0.50
Engineering Technician III 1.50 1.50 1.50 1.50 0.00
Environmental Specialist (4) ** 2.00 1.75 2.00 2.00 0.25
Equipment Operator 0.45 0.54 0.54 0.54 0.00
Executive Assistant 2.00 2.00 2.00 2.00 0.00
Hazardous Materials Inspector (5) 0.00 0.00 0.00 0.04 0.04
Hazardous Materials Specialist (6) 0.00 0.00 0.00 0.02 0.02
Heavy Equipment Operator** 6.10 5.90 6.10 5.90 0.00
Heavy Equipment Operator - Lead** 2.95 3.15 2.95 3.15 0.00
Industrial Waste Inspector 1.00 1.00 1.00 1.00 0.00
Industrial Waste Investigator 2.00 2.00 2.00 2.00 0.00
Laboratory Technician, WQCP 2.50 2.50 2.50 2.50 0.00
Landfill Technician 1.00 1.00 1.00 1.00 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Operating Budget 2008-09 City of Palo Alto
Table of Organization
15
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Maintenance Mechanic 7.00 7.00 7.00 7.00 0.00
Manager, Environmental Compliance 1.00 1.00 1.00 1.00 0.00
Manager, Environmental Control Program 3.00 3.00 3.00 3.00 0.00
Manager, Laboratory Services 1.00 1.00 1.00 1.00 0.00
Manager, Maintenance Operations 1.38 1.38 1.38 1.38 0.00
Manager, Solid Waste 1.00 1.00 1.00 1.00 0.00
Manager, WQC Plant 1.00 1.00 1.00 1.00 0.00
Office Specialist 2.00 0.00 0.00 0.00 0.00
Program Assistant I 1.00 2.00 2.00 2.00 0.00
Program Assistant II 0.00 1.00 1.00 1.00 0.00
Programmer Analyst 1.00 0.00 0.00 0.00 0.00
Project Engineer 2.00 2.00 2.00 2.00 0.00
Refuse Disposal Attendant 4.00 4.00 4.00 4.00 0.00
Senior Administrator 0.10 0.10 0.10 0.10 0.00
Senior Chemist 1.00 1.00 1.00 1.00 0.00
Senior Engineer 2.45 2.45 2.45 2.45 0.00
Senior Mechanic, Water Quality Control 1.00 1.00 1.00 1.00 0.00
Senior Operator, Water Quality Control 6.00 6.00 6.00 6.00 0.00
Staff Secretary 3.00 0.00 0.00 0.00 0.00
Storekeeper* 2.00 1.00 2.00 1.00 0.00
Street Maintenance Assistant 2.00 2.00 2.00 2.00 0.00
Street Sweeper Operator 7.00 7.00 7.00 7.00 0.00
Superintendent, Public Works Operations 0.20 0.20 0.20 0.20 0.00
Supervisor, Public Works 1.00 1.00 1.00 1.00 0.00
Supervisor, Water Quality Control Operations 5.00 5.00 5.00 5.00 0.00
Surveying Assistant 0.11 0.11 0.11 0.11 0.00
Surveyor, Public Works 0.11 0.11 0.11 0.11 0.00
Technologist (7) 0.00 0.00 0.00 0.13 0.13
Traffic Control Maintenance I 0.06 0.06 0.06 0.06 0.00
Truck Driver 0.09 0.00 0.00 0.00 0.00
Water Quality Control Plant Operator II 16.00 16.00 16.00 16.00 0.00
TOTAL PUBLIC WORKS - ENTERPRISE 112.65 111.15 112.65 112.42 1.27
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Table of Organization
City of Palo Alto Operating Budget 2008-0916
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Utilities Department
Administration, Electric, Gas, Wastewater
Collection and Water
Account Representatives 3.00 3.00 3.00 3.00 0.00
Accounting Specialist 1.00 1.00 1.00 1.00 0.00
Administrative Assistant 1.00 1.00 1.00 1.00 0.00
Administrative Associate I (8) 0.00 3.00 3.00 2.00 -1.00
Administrative Associate II * (8) (9) 0.00 7.00 6.00 7.00 0.00
Associate Resource Planner (10) 0.00 0.00 0.00 1.00 1.00
Asst. Director Customer Support Services 1.00 1.00 1.00 1.00 0.00
Asst. Director Utilities/Engineering 1.00 1.00 1.00 1.00 0.00
Asst. Director Utilities/Operations 1.00 1.00 1.00 1.00 0.00
Asst. Director Utilities/Resource Management 1.00 1.00 1.00 1.00 0.00
Business Analyst (23)0.00 0.00 0.00 1.00 1.00
Cathodic Technician 1.00 1.00 1.00 1.00 0.00
Cement Finisher 1.00 1.00 1.00 1.00 0.00
Communications Specialist (11) 1.00 1.00 1.00 0.00 -1.00
Contracts Administrator 1.00 1.00 1.00 1.00 0.00
Coordinator, Utils. Safety & Security 1.00 1.00 1.00 1.00 0.00
Coordinator, Utility Projects 3.00 3.00 3.00 3.00 0.00
Customer Service Representative 5.00 5.00 5.00 5.00 0.00
Customer Service Specialist 2.00 2.00 2.00 2.00 0.00
Customer Service Specialist-Lead 1.00 1.00 1.00 1.00 0.00
Deputy Fire Chief/Fire Marshal (12) 0.00 0.00 0.00 0.08 0.08
Director, Administrative Services 0.15 0.15 0.15 0.15 0.00
Director, Utilities 1.00 1.00 1.00 1.00 0.00
Electric Project Engineer 3.00 3.00 3.00 3.00 0.00
Electric Underground Inspector 2.00 2.00 2.00 2.00 0.00
Electric Underground Inspector Lead 0.00 1.00 1.00 1.00 0.00
Electrical Assistant I (13) 4.00 4.00 4.00 5.00 1.00
Electrician 14.00 14.00 14.00 14.00 0.00
Electrician-Lead 7.00 6.00 6.00 6.00 0.00
Engineer 4.00 4.00 4.00 4.00 0.00
Engineering Manager, Electric 1.00 1.00 1.00 1.00 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Operating Budget 2008-09 City of Palo Alto
Table of Organization
17
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Engineering Manager, WGW 1.00 1.00 1.00 1.00 0.00
Engineering Technician III 3.00 3.00 3.00 3.00 0.00
Equipment Operator 2.00 2.00 2.00 2.00 0.00
Gas System Technician 2.00 2.00 2.00 2.00 0.00
Hazardous Materials Inspector (14) 0.00 0.00 0.00 0.06 0.06
Hazardous Materials Specialist (15) 0.00 0.00 0.00 0.03 0.03
Heavy Equipment Operator 10.00 10.00 10.00 10.00 0.00
Inspector, Field Services 4.00 4.00 4.00 4.00 0.00
Lineperson/Cable Splicer (16) 10.00 10.00 10.00 11.00 1.00
Lineperson/Cable Splicer-Lead 5.00 4.00 4.00 4.00 0.00
Maintenance Mechanic 2.00 1.00 1.00 1.00 0.00
Maintenance Mechanic - Welding 0.00 1.00 1.00 1.00 0.00
Manager Utilities Telecommunication 1.00 1.00 1.00 1.00 0.00
Manager, Communications 1.00 0.00 0.00 0.00 0.00
Manager, Electric Operations 1.00 1.00 1.00 1.00 0.00
Manager, Energy Risk (17) ** 1.00 0.75 1.00 1.00 0.25
Manager, Field and Customer Service 1.00 1.00 1.00 1.00 0.00
Manager, Supply Resources* 1.00 0.00 1.00 0.00 0.00
Manager, Utilities Marketing Services 1.00 1.00 1.00 1.00 0.00
Manager, Utilities Operations WGW 1.00 1.00 1.00 1.00 0.00
Manager, Utilities Rates* 1.00 0.00 1.00 0.00 0.00
Marketing Engineer 1.00 1.00 1.00 1.00 0.00
Meter Reader 5.00 6.00 6.00 6.00 0.00
Meter Reader-Lead 1.00 1.00 1.00 1.00 0.00
Office Specialist 3.00 0.00 0.00 0.00 0.00
Power Engineer 2.00 2.00 2.00 2.00 0.00
Program Assistant I * 4.00 3.00 4.00 3.00 0.00
Project Engineer 6.00 6.00 6.00 6.00 0.00
Project Manager 0.75 1.75 1.75 1.75 0.00
Resource Planner (24)3.00 3.00 3.00 4.00 1.00
Senior Administrator 1.00 1.00 1.00 1.00 0.00
Senior Business Analyst 1.00 1.00 1.00 1.00 0.00
Senior Electric Project Engineer 4.00 4.00 4.00 4.00 0.00
Senior Utilities Field Services Representative 1.00 1.00 1.00 1.00 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Table of Organization
City of Palo Alto Operating Budget 2008-0918
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Senior Market Analyst (24)3.00 3.00 3.00 2.00 -1.00
Senior Mechanic 1.00 1.00 1.00 1.00 0.00
Senior Project Engineer 4.00 4.00 4.00 4.00 0.00
Senior Resource Originator 1.00 1.00 1.00 1.00 0.00
Senior Resource Planner* 4.00 6.00 4.00 6.00 0.00
Senior Technologist (11) 0.00 0.00 0.00 1.00 1.00
Senior Water System Operator 2.00 2.00 2.00 2.00 0.00
Staff Secretary 7.00 0.00 0.00 0.00 0.00
Storekeeper * 1.00 2.00 1.00 2.00 0.00
Supervisor Electric Systems 5.00 5.00 5.00 5.00 0.00
Supervisor, Utility Construction 1.00 0.00 0.00 0.00 0.00
Supervisor, Water, Gas, Wastewater 5.00 5.00 5.00 5.00 0.00
Supervisor, Water Transmission 1.00 1.00 1.00 1.00 0.00
Technologist (18) 0.00 0.00 0.00 0.87 0.87
Tree Maintenance Person 1.00 1.00 1.00 1.00 0.00
Truck Driver 1.00 0.00 0.00 0.00 0.00
Utilities Accounting Technician (23)1.00 1.00 1.00 0.00 -1.00
Utilities Credit/Collection Specialist 1.00 1.00 1.00 1.00 0.00
Utilities Engineer Estimator 5.00 5.00 5.00 5.00 0.00
Utilities Engineer Estimator - Lead 1.00 1.00 1.00 1.00 0.00
Utilities Field Service Representative 7.00 7.00 7.00 7.00 0.00
Utilities Installer/Repairer 15.00 11.00 11.00 11.00 0.00
Utilities Installer/Repairer Assistant 1.00 1.00 1.00 1.00 0.00
Utilities Installer/Repairer -Welding * 0.00 3.00 4.00 3.00 0.00
Utilities Installer/Repairer-Lead 5.00 5.00 5.00 5.00 0.00
Utilities Installer/Repairer-Lead Welding * 0.00 2.00 1.00 2.00 0.00
Utilities Key Account Representative 3.00 3.00 3.00 3.00 0.00
Utilities Locator 3.00 3.00 3.00 3.00 0.00
Utilities Rate Analyst (10) 1.00 1.00 1.00 0.00 -1.00
Utilities System Operator 5.00 5.00 5.00 5.00 0.00
Utility Compliance Technician 2.00 2.00 2.00 2.00 0.00
Utility Compliance Tech.-Lead 1.00 1.00 1.00 1.00 0.00
Water Meter/Cross Connection Technician 2.00 2.00 2.00 2.00 0.00
Water System Operator II 5.00 5.00 5.00 5.00 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Operating Budget 2008-09 City of Palo Alto
Table of Organization
19
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
TOTAL UTILITIES 236.90 235.65 234.90 237.94 2.29
CPA External Services
Administrative Associate II (19) 0.00 0.25 0.25 0.00 -0.25
Director, Administrative Services (20) 0.05 0.05 0.05 0.00 -0.05
Manager, Information Technology (21) 0.70 0.50 0.50 0.00 -0.50
Staff Secretary 0.25 0.00 0.00 0.00 0.00
Technologist (22) 5.00 5.00 5.00 0.00 -5.00
TOTAL CPA EXTERNAL FUND 6.00 5.80 5.80 0.00 -5.80
TOTAL ENTERPRISE FUNDS POSITIONS 355.55 352.60 353.35 350.36 -2.24
Footnotes:
* These positions were adjusted in 2007-08 through a Budget Amendment Ordinance
** These reallocations were inadvertently omitted from the 2007-08 Budget Amendment Ordinance
1 Transfer 0.25 FTE Coordinator Recycling to Public Works from General Fund
2 Transfer 0.08 FTE Deputy Chief/Fire Marshal to Public Works from General Fund
3 Add 0.50 FTE Engineering Technician I - for mandatory water pollution programs
4 Transfer 0.25 FTE Environmental Specialist to Public Works from General Fund
5 Transfer 0.04 FTE Hazardous Materials Inspector to Public Works from General Fund
6 Transfer 0.02 FTE Hazardous Materials Specialist to Public Works from General Fund
7 Add 0.13 FTE Technologist - for new utility billing system
8 Reclassification of 1.0 FTE Administrative Associate I to Administrative Associate II
9 Drop 1.0 FTE Administrative Associate II
10 Reclassification of 1.0 FTE Utilities Rate Analyst to Associate Resource Planner
11 Reclassification of 1.0 FTE Communications Specialist to Senior Technologist
12 Transfer 0.08 FTE Deputy Chief/Fire Marshal to Utilities from General Fund
13 Add 1.0 FTE Electrical Assistant 1- for full coverage and succession planning
14 Transfer 0.06 FTE Hazardous Materials Inspector to Utilities from General Fund
15 Transfer 0.03 FTE Hazardous Materials Specialist to Utilities from General Fund
16 Add 1.0 FTE Lineperson/Cable Splicer- for succession planning
17 Transfer 0.25 FTE Manager, Energy Risk to Utilities from General Fund
18 Add 0.87 FTE Technologist - for new utility billing system
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Table of Organization
City of Palo Alto Operating Budget 2008-0920
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
19 Transfer 0.25 FTE Administrative Associate II to Technology Fund
20 Transfer 0.05 FTE Director, Administrative Services to Technology Fund
21 Transfer 0.50 FTE Manager, Information Technology to Technology Fund
22 Elimination 5.0 FTE Technologists, due to closure of External Service Fund
23 Reclassification of 1.0 FTE Utilities Accounting Technician to Business Analyst
24 Reclassification of 1.0 FTE Senior Market Analyst to Resource Planner
OTHER FUNDS
Printing and Mailing Services
Asst. Director, Administrative Services 0.05 0.00 0.00 0.00 0.00
Buyer 0.05 0.05 0.05 0.05 0.00
Mailing Services Specialist 1.00 1.00 1.00 1.00 0.00
Offset Equipment Operator 1.00 1.00 1.00 1.00 0.00
Offset Equipment Operator - Lead 1.00 1.00 1.00 1.00 0.00
Senior Financial Analyst (1) 0.50 0.60 0.00 0.00 -0.60
Supervisor Reproduction and Mailing 1.00 1.00 1.00 1.00 0.00
TOTAL PRINTING AND MAILING SERVICES 4.60 4.65 4.05 4.05 -0.60
Technology
Administrative Assistant 0.07 0.07 0.07 0.07 0.00
Administrative Associate II (2) (3) 0.00 0.79 0.79 1.00 0.21
Administrative Associate III (3) 0.00 0.00 0.00 0.04 0.04
Asst. Director, Administrative Services 0.30 0.40 0.40 0.40 0.00
Business Analyst 0.90 0.90 0.90 0.90 0.00
Chief Information Officer 1.00 1.00 1.00 1.00 0.00
Desktop Technician 5.00 5.00 5.00 5.00 0.00
Director, Administrative Services (4) (5) 0.25 0.25 0.25 0.35 0.10
Manager, Information Technology (6) 2.30 2.50 2.50 3.00 0.50
Senior Business Analyst 1.90 1.80 1.80 1.80 0.00
Senior Technologist 15.00 15.00 15.00 15.00 0.00
Senior Financial Analyst 0.09 0.09 0.09 0.09 0.00
Staff Secretary 0.79 0.00 0.00 0.00 0.00
Technologist 2.00 2.00 2.00 2.00 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Operating Budget 2008-09 City of Palo Alto
Table of Organization
21
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
TOTAL TECHNOLOGY 29.60 29.80 29.80 30.65 0.85
Equipment Management
Administrative Associate III 0.00 1.00 1.00 1.00 0.00
Assistant Fleet Manager 1.00 1.00 1.00 1.00 0.00
Equipment Maintenance Service Person 2.00 2.00 2.00 2.00 0.00
Fleet Manager 1.00 1.00 1.00 1.00 0.00
Fleet Services Coordinator 2.00 2.00 2.00 2.00 0.00
Mobile Service Technician 1.00 1.00 1.00 1.00 0.00
Motor Equipment Mechanic 7.00 0.00 0.00 0.00 0.00
Motor Equipment Mechanic I/II 0.00 7.00 7.00 7.00 0.00
Motor Equipment Mechanic-Lead * 1.00 0.00 1.00 0.00 0.00
Project Engineer 0.00 0.10 0.10 0.10 0.00
Senior Engineer 0.00 0.10 0.10 0.10 0.00
Senior Fleet Services Coordinator* 0.00 1.00 0.00 1.00 0.00
Staff Secretary 1.00 0.00 0.00 0.00 0.00
TOTAL EQUIPMENT MANAGEMENT 16.00 16.20 16.20 16.20 0.00
Special Revenue
Administrative Associate II * 0.00 0.20 0.20 0.20 0.00
Planner 1.00 1.00 1.00 1.00 0.00
Staff Secretary 0.20 0.00 0.00 0.00 0.00
TOTAL SPECIAL REVENUE 1.20 1.20 1.20 1.20 0.00
Capital
Assistant Director, Public Works 0.00 0.00 0.00 0.00 0.00
Administrative Associate I ** 0.00 0.00 0.33 0.00 0.00
Associate Engineer 0.60 0.60 0.60 0.60 0.00
Cement Finisher 3.00 3.00 3.00 3.00 0.00
Cement Finisher- Lead 1.00 1.00 1.00 1.00 0.00
Deputy Director, PW Operations 0.15 0.15 0.15 0.15 0.00
Engineer 3.70 3.70 3.70 3.70 0.00
Engineering Technician III 2.30 2.30 2.30 2.30 0.00
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Table of Organization
City of Palo Alto Operating Budget 2008-0922
Draft Revision: 353 User: sbozman
Timestamp: June 4, 2008 5:41 pm
Heavy Equipment Operator ** 0.00 0.00 0.00 0.20 0.20
Heavy Equipment Operator - Lead ** 0.20 0.20 0.20 0.00 -0.20
Manager, Facilities Maintenance 0.20 0.20 0.20 0.20 0.00
Manager, Maintenance Operations 0.50 0.50 0.50 0.50 0.00
Landscape Architect Park Planner 1.00 1.00 1.00 1.00 0.00
Program Assistant I 1.00 1.00 1.00 1.00 0.00
Project Engineer (7) 1.80 1.70 1.70 2.70 1.00
Project Manager 1.50 1.50 1.50 1.50 0.00
Senior Engineer 2.25 2.15 2.15 2.15 0.00
Staff Secretary 0.33 0.00 0.00 0.00 0.00
Superintendent, PW Operations 0.20 0.20 0.20 0.20 0.00
Supervisor, Facilities Management 0.05 0.05 0.05 0.05 0.00
Supervisor, Inspection/Surv PW 0.20 0.20 0.20 0.20 0.00
Surveying Assistant 0.11 0.11 0.11 0.11 0.00
Surveyor, Public Works 0.11 0.11 0.11 0.11 0.00
TOTAL CAPITAL 20.20 19.67 20.00 20.67 1.00
TOTAL OTHER FUNDS POSITIONS 71.60 71.52 71.25 72.77 1.25
Footnotes:
* These positions were adjusted in 2007-08 through a Budget Amendment Ordinance
** These reallocations were inadvertently omitted from the 2007-08 Budget Amendment Ordinance
1 Elimination of 0.60 FTE Senior Financial Analyst due to budget constraints
2 Transfer 0.25 FTE Administrative Associate II from External Services to Technology Fund
3 Reclassification of 0.04 FTE Administrative Associate II to Administrative Associate III
4 Transfer 0.05 FTE Director, Administrative Services from General Fund to Technology Fund
5 Transfer 0.05 FTE Director, Administrative Services from External Services to Technology Fund
6 Transfer 0.50 FTE Manager, Information Technology from External Services to Technology Fund
7 Add 1.0 FTE Project Engineer, for the Public Safety Building
TOTAL CITYWIDE POSITIONS 1079.95 1076.85 1074.45 1074.60 -2.25
2006-07
Actual
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
2007-08 FEE 2008-09 FEE
Photocopies - Black & White - all sizes $.12 per page $.12 per page
Photocopies - Fair Political Practices Comm. $.10 per page $.10 per page
Photocopies - Color (1-100) 8 1/2 x 11 Single: $0.80 Double-sided: $1.61 Single: $0.80 Double-sided: $1.61
Photocopies - Color (1-100) 8 1/2 x 14 Single: $1.12 Double-sided: $2.25 Single: $1.12 Double-sided: $2.25
Photocopies - Color (1-100) 11 x 17 Single: $2.09 Double-sided: $4.18 Single: $2.09 Double-sided: $4.18
3.5" diskettes $7.00 per diskette $7.00 per diskette
CD-ROM $10.00 per CD-ROM $10.00 per CD-ROM
Video Cassette* $15.00 per cassette $15.00 per cassette
$100,000 and Below $26.00 $26.00
Above $100,000 $52.00 $52.00
JC Decaux Public Toilet Fee $0.50 $0.50
Bicycle change of ownership $3.00 each application $3.00 each application
Bicycle license $3.00 each application $3.00 each application
Bicycle Traffic School registration $14.00 $14.00
Bicycle renewal $3.00 each application $3.00 each application
On-line processing of parking citation $2.00 each citation
Exhibit E
Plans and Specifications for Capital Improvement Projects
Miscellaneous Fees
* This fee does not apply to the sale of City Council or Boards and Commission meeting videocassettes, which are sold directly to
the public by MCMC (Midpeninsula Community Media Center). MCMC charges are based on the direct costs associated with
reproducing the video. These charges are in no way determined by the City of Palo Alto.
CITYWIDE FEES
Photocopies
Electronic Media Duplication
Kennel, birds, or animals
Breeding permit - cat, dog, or bird
Dangerous animal including microchip
Livery stable, boarding stable
Livestock
Pet Shop/Groomer
Pet Show or Fun Match
Pony ride, pony ring
Riding academy
Traveling menagerie or zoo
Spay and Neuter Clinic Fees Resident Resident
Cat Neuter (male)** $35.00 $35.00
Cat Spay (female)** $45.00 $45.00
0-30 pounds $55.00 $55.00
31-50 pounds $65.00 $65.00
51-75 pounds $75.00 $75.00
76-99 pounds $85.00 $85.00
100 pounds and over $110.00 $110.00
0 - 30 pounds $70.00 $70.00
31 - 50 pounds $80.00 $80.00
51 - 75 pounds $90.00 $90.00
76-99 pounds $100.00 $100.00
100 pounds and over $125.00 $125.00
Rabbit Neuter $40.00 $40.00
Rabbit Spay (female) $50.00 $50.00
Rats, Guinea Pigs (male) $40.00 $40.00
Clinic Board Fee per day – all animals (Special
arrangements required)
Late fee for Spay and Neuter Pickup
48 hour cancellation fee (non-refundable)
No show fee (non-refundable)
Birds, small animals
Domestic animals to 20 lbs.
Dogs 21 to 75 lbs.
Dogs 76 pounds and over
City of Palo Alto
POLICE DEPARTMENT
Animal Services
2008-09 Municipal Fee Schedule 20-4
2007-08 FEE
$90.00 $90.00
$30.00
$15.00
$90.00
$40.00
$90.00 $90.00
Resident / Non-
Resident
$60.00
Dog Neuter (male)**
$50.00 $60.00$50.00
$40.00/animal
$120.00
$35.00 $35.00
$70.00
$100.00
$40.00
$50.00
$15.00
$40.00
$20.00
$40.00/animal
$15.00
$60.00 $70.00
$40.00 $50.00
2008-09 FEE
$85.00 $85.00 $95.00
$95.00 $110.00
Euthanasia Fees (includes animal disposal)
$20.00
$105.00
$130.00
$150.00 $150.00
$90.00 $90.00
Permits (annual fee or per event)
$90.00 $90.00
$70.00
$20.00 $20.00
$115.00 $130.00
$90.00 $105.00
Dog Spay (female)**
$75.00
$105.00 $120.00
$90.00
$115.00
$95.00
$75.00 $85.00
$100.00
$120.00
$40.00 $50.00
$30.00
$90.00 $90.00
Non-Resident
$80.00 $90.00
$70.00
$80.00
$70.00 $80.00
$50.00
$15.00
$90.00
$130.00 $150.00
$50.00 $60.00
$40.00 $45.00
POLICE DEPARTMENT
Animal Services
2007-08 FEE 2008-09 FEE
Nail Clip
Droncit injection (tapeworms)
Dewclaw removal (per dewclaw)
Deciduous teeth extraction (per tooth)
Umbilical hernia
Cryptorchid plus neuter fee
Pre-surgical labwork
Obesity fee plus spay fee
Pregnancy fee plus spay fee
Ear mite treatment
Heartworm
Leukemia/FIV Combo test
Bordetella
FVRCP
DA2PP
Leukemia/vaccine
Rabies
Rabies (Actual Cost Clinic)
Microchip
Deposit per trap (2 trap maximum)
Minimum rent for first 3-day usage
Additional per day rent (calendar day) max 14 days
Quarantine Home Inspection Fee
Cremation Service of Owned Animals includes
euthanasia if applicable
Private Private
0-24 pounds $130.00 $130.00
25-49 pounds $145.00 $145.00
50-75 pounds $160.00 $160.00
76-99 pounds $175.00 $175.00
100-150 pounds $200.00 $200.00
Custom engraved plaque additional fee
Pre-registration (required)
Behavior Consultation***
City of Palo Alto
Communal
$15.00
$5.00 $5.00
$15.00
$150.00
$10.00
Services performed by the City Veterinarian in conjunction with spay and neuter surgeries
$30.00
$10.00 $15.00
$30.00
$15.00
$25.00 - $55.00
$15.00 $20.00
$25.00 - $55.00 $35.00 - $65.00
$15.00 - $75.00
Services performed by the City Veterinarian in conjunction with spay and neuter surgeries
150 percent of cost
$15.00 - $75.00
150 percent of cost
$10.00
$15.00 - $40.00
$10.00 - $20.00
$15.00 - $40.00 $15.00 - $50.00
Testing
$20.00
$25.00 with surgery only
$20.00
$25.00 with surgery only
$90.00 $90.00
$10.00
$35.00 $35.00
$15.00 $15.00
$105.00
$25.00 with surgery only $25.00 with surgery only
$15.00
$15.00 $15.00
$12.00 $12.00 $15.00
$15.00
$35.00
$120.00
$135.00
$150.00
$120.00
$135.00
Training/Behavior Classes
$25.00-$100.00
$75.00/hour plus mileage
$25.00-$100.00
$75.00/hour plus mileage
** A $5.00 discount will be applied to all dogs and cats five months or younger.
*** Behavior consultation by appointment only and must be within a ten mile radius of the shelter. The animal shelter staff
reserves the right to refuse service to any animal they deem unsuitable for reasons of safety, housing, etc.
2008-09 Municipal Fee Schedule 20-5
$5.00 $5.00
Communal
$35.00
$15.00
$6.00
$105.00
$75.00
Vaccinations
$6.00
$75.00
$15.00
Trap Rental
$10.00
$1.00 to $1,000.00
$1000.01 to $2,000.00
$2,000.01 to $25,000.00
$25,000.01 to $50,000.00
$50,000.01 to $100,000.00
$100,000.01 to $500,000.00
$500,000.01 to $1,000,000.00
$1,000,000.01 and up
Building Demolition Permit
Commercial Interior Non-Structural Demolition Permit
To site outside City
To site within City
Building Inspection Fees
Building Code - fees according to the following valuations:
$54.11 for the first $1,000.00 plus $4.26
for each additional $100.00 or fraction
thereof, to and including $2,000.00
$58.44 $60.60 for the first $1,000.00 plus
$4.59 $4.77 for each additional $100.00 or
fraction thereof, to and including $2,000.00
58.44 $60.60
PLANNING DEPARTMENT
Inspection Services
Whenever work is started without application approval, an investigation fee in addition to the permit fee shall be collected whether or not a
permit application is then or subsequently approved. The investigation fee shall be equal to the amount of the application fee required.
2008-09 FEE
$54.11
2007-08 FEE
$1,497.87 $1,553.50 for the first
$100,000.00 plus $8.47 $8.78 for each
additional $1,000.00 or fraction thereof, to
and including $500,000.00
$4,885.87 $5,065.50 for the first
$500,000.00 plus $7.18 $7.45 for each
additional $1,000.00 or fraction thereof, to
and including $1,000,000.00
$8,475.87 $8,790.50 for the first
$1,000,000.00 plus $5.52 $5.72 for each
additional $1,000.00 or fraction thereof
If valuation exceeds $30,000,000.00
alternative deposit and payment schedule
arrangements may be made at the discretion
of the Director of Planning and Community
Environment. 100 percent of processing
costs will be recovered.
$4,523.11 for the first $500,000.00 plus
$6.65 for each additional $1,000.00 or
fraction thereof, to and including
$1,000,000.00
$7,848.11 for the first $1,000,000.00 plus
$5.11 for each additional $1,000.00 or
fraction thereof
If valuation exceeds $30,000,000.00
alternative deposit and payment schedule
arrangements may be made at the
discretion of the Director of Planning
and Community Environment. 100
percent of processing costs will be
recovered.
$1,387.11 for the first $100,000.00 plus
$7.84 for each additional $1,000.00 or
fraction thereof, to and including
$500,000.00
$150.00
Building Moving/Relocating Permit
$110.00 plus cash deposit or bond
$540.00 $560.00 plus cash deposit or bond
$100.00 plus cash deposit or bond
$104.34 $108.30 for the first $2,000.00
plus $21.11 $21.90 for each additional
$1,000.00 or fraction thereof, to and
including $25,000.00
$970.37 $1,006.50 for the first $50,000.00
plus $10.55 $10.94 for each additional
$1,000.00 or fraction thereof, to and
including $100,000.00
$589.87 $612.00 for the first $25,000.00
plus $15.22 $15.78 for each additional
$1,000.00 or fraction thereof, to and
including $50,000.00
$96.71 for the first $2,000.00 plus $19.55
for each additional $1,000.00 or fraction
thereof, to and including $25,000.00
$546.36 for the first $25,000.00 plus
$14.09 for each additional $1,000.00 or
fraction thereof, to and including
$50,000.00
$898.61 for the first $50,000.00 plus
$9.77 for each additional $1,000.00 or
fraction thereof, to and including
$100,000.00
$160.00 $170.00
$500.00 plus cash deposit or bond
$250.00 $270.00 $280.00
City of Palo Alto 2008-09 Municipal Fee Schedule 16-1
PLANNING DEPARTMENT
Inspection Services
Whenever work is started without application approval, an investigation fee in addition to the permit fee shall be collected whether or not a
permit application is then or subsequently approved. The investigation fee shall be equal to the amount of the application fee required.
2008-09 FEE2007-08 FEE
Building Plan Check
Elective Plan Check
Fire and Life Safety Plan Check
Zoning Plan Check
Public Works Plan Check
Commercial
Minimum
Residential
Optical Disk Copy Fee
Base Fee
New or remodeled square footage (includes all electrical
work)
Air conditioners, each
Air cooled or oil cooled lighting and/or power transformer
Fixtures, switches, outlets
For each motor generator
For each motor of not more than 2 horsepower
For each motor of not more than 5 horsepower, but more
not less than 2 horsepower
For each motor of not more than 15 horsepower, but not
less than 5 horsepower
For each motor of not more than 25 horsepower, but not
less than 15 horsepower
For each motor of not more than 50 horsepower, but not
less than 25 horsepower
For each motor of more than 50 horsepower
For each range, electric clothes dryer, or water heater
For each special circuit (circuits not listed herein)
Service Equipment
For each busway, power duct or floor duct per foot
For each lighting, power and/or control panelboard,
switchboard cabinet or panel
Photovoltaic installations
Commercial installations
Residential installations
For installation of each set of service entrance
conductors and/or service switch, including single meter:
Not more than 200 ampere
$3.00/KVA $3.00/KVA
Plan Checking
Documents
$10.00 per $100,000.00
$21.00 per $100,000.00$21.00 per $100,000.00
45% of building permit fee
30% of building permit fee30% of building permit fee
$0.50/page
$0.50
$10.00 per $100,000.00
$0.50/page
$0.50
80% of building permit fee80% of building permit fee
25% of building plan check fee when
application utilizes an approved 3rd party
plan check agency
25% of building plan check fee when
application utilizes an approved 3rd party
plan check agency
$5.00
$10.00 for each photovoltaic panel
$200.00
12% of building permit fee 12% of building permit fee
$5.00
$15.00
$0.50
$5.00
$10.00 for each photovoltaic panel
$200.00
$1.00 each$1.00 each
Each KVA shall be considered as one horsepower and charged for as per motor
schedule.
$72.00/permit
$0.09 per square foot
45% of building permit fee
Strong Motion Instrumentation Surcharge
$10.00
$15.00
$20.00
Electrical Permits
Each applicant shall pay to the Building Official for each permit issued at the time of issuance, a fee in accordance with the following schedule
and the rate provided for each classification shown therein.
$78.00 $80.00/permit
$25.00 $25.00
$0.10 per square foot
$15.00
$20.00
$10.00
$25.00
$30.00
$5.00
$25.00
$5.00
$30.00
$5.00
$15.00
$0.50
$1.00 $1.00
City of Palo Alto 2008-09 Municipal Fee Schedule 16-2
PLANNING DEPARTMENT
Inspection Services
Whenever work is started without application approval, an investigation fee in addition to the permit fee shall be collected whether or not a
permit application is then or subsequently approved. The investigation fee shall be equal to the amount of the application fee required.
2008-09 FEE2007-08 FEE
Not more than 800 ampere
Over 800 ampere
Each additional meter
Temporary power pole, each
Temporary wiring for construction; Christmas tree lots,
etc.
Comprehensive Plan Maintenance Fee
Additional plan review required by changes, additions, or
revisions to plans (1/2 hour minimum), including review
of "alternative means and methods" requests
Address changes
Drawing Copy Fee
Inspections for which no fee is specifically indicated (2
hour minimum)
Geo-Tech Report Review (1-hour minimum)
Microfilm Copy/Print
Microfilming (To Film)
Real Property Research Fee (1-hour minimum)
Record Management Fee
Re-inspection Fee
Re-inspection Fee (Major Project)
Permit Automation Fee (applies to all applications &
permits)
Permit Reactivation (final inspection only)
Base Fee
New or remodeled square footage (includes all mechanical
work)
Air conditioner or heat pump
Boiler (certified design)
Duct outlet (each)
Each evaporative cooler
Each exhaust hood (kitchen or industrial)
Each furnace and flue
Each vent fan (bath, dryer, residential kitchen)
Fire damper (each)
Flue (each)
Process piping system
Process piping system (hazardous)
Water heating solar panel (each)
Swimming pool heater
$174.00 $180.00/hour
$25.00
$5.00
$35.00
$0.44 per $1,000.00 construction valuation
$25.00
$25.00
$168.00 $183.00/hour
$2.00 per application or permit
$300.00 or reactivation fee per PAMC
Section 16.04.100 (whichever is less)
$25.00
$58.00 per hour
$163.00/hour
Please look under the Planning Department, Planning Division section.
$10.00
$5.00
$5.00
$0.50
$25.00
$25.00
$50.00
$3.00/sheet
$3.00/sheet
$80.00/hour
General
Inspections outside of normal business hours (2-hour
minimum)
$98.00 $102.00/hour
$0.44 per $1,000 construction valuation
$35.00
$53.00 each
$25.00
$5.00
$87.00 $90.00/hour
Electrical Permits - continued
$91.00/hour
$36.00/request
$130.00/hour
$78.00 $80.00/permit
$0.10 per square foot
$325.00 $335.00 or reactivation fee per
PAMC Section 16.04.100 (whichever is
$253.00 each
$53.00 each
$2.00 per application or permit
$0.50
$25.00
$25.00
$25.00
$25.00
$72.00/permit
$0.09 per square foot
$25.00
$10.00 $10.00
$25.00
$25.00
$50.00
Mechanical Permits
$73.00 per hour
$3.00/sheet
$3.00/sheet
$160.00 $170.00 plus Other Application
Fees on page 17-7
$25.00
$150.00 plus Other Application Fees on
page 17-6
$36.00/request
$25.00
$5.00
$5.00
$25.00
$10.00
$25.00
$25.00
$25.00
City of Palo Alto 2008-09 Municipal Fee Schedule 16-3
PLANNING DEPARTMENT
Inspection Services
Whenever work is started without application approval, an investigation fee in addition to the permit fee shall be collected whether or not a
permit application is then or subsequently approved. The investigation fee shall be equal to the amount of the application fee required.
2008-09 FEE2007-08 FEE
Base Fee
New or remodeled square footage (includes all plumbing
work)
Commercial/industrial sewer
Fixtures (each)
Gas outlet
Industrial waste system
Radiant heat piping system
Rain water system (per drain)
Residential sewer
Storm drain system
Swimming pool
Water heater
Water piping system, or repair to a water piping system
Re-roofing Permit
Temporary Utility Request
Temporary Occupancy Inspection (Minor project)
Temporary Occupancy Inspection (Major project)
Certificate of Occupancy or Certificate of Use
$25.00
$3.00
$5.00
$0.09 per square foot
$110.00 $100.00
$25.00
$5.00
$5.00
Same as fees charged under Planning Department, Inspection Services Division,
Building Inspection fees, Building Code valuations.
$25.00
Use and Occupancy Permits
$720.00/each
$100.00
$25.00 $25.00
$78.00 $80.00/permit$72.00/permit
Plumbing Permits
$25.00
$25.00
$5.00
$10.00
$775.00 $800.00/each
$10.00
$5.00
$5.00
$5.00
$110.00
$325.00 $335.00/each$300.00/each
$25.00
$25.00
$5.00
$3.00
$0.10 per square foot
$25.00
City of Palo Alto 2008-09 Municipal Fee Schedule 16-4
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ATTACHMENT 2
ATTACHMENT 3
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ATTACHMENT 4
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ATTACHMENT 5
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DOMESTIC REFUSE COLLECTION
UTILITY RATE SCHEDULE R-1
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-01-2008
Supersedes Sheet No.R-1-1 dated 7-01-07 Sheet No. R-1-1
A. APPLICABILITY:
This schedule applies to each occupied domestic dwelling as required by City ordinance. An
occupied dwelling unit is defined as any home, apartment unit, cottage, flat, duplex unit, having
kitchen, bath, and sleeping facilities, and to which gas or electric service is being rendered.
B. TERRITORY:
Within the incorporated limits of the City of Palo Alto and on land owned or leased by the City.
C. RATES:
Separate single-family domestic dwelling and apartment dwellings.
Monthly Collection Cost
Collection Frequency Per Week
Number of
Cans One Two Three
Mini-can * 20.97 1 26.58** 2 54.70 124.38 194.04 3 82.83 180.62 278.42 4 110.95 236.87 362.79 5 139.08 293.13 447.17 6 167.20 349.37 531.54
* Mini-can service cannot be combined with any other can service.
** Standard service is one can service.
DOMESTIC REFUSE COLLECTION
UTILITY RATE SCHEDULE R-1
(Continued)
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-01-2008
Supersedes Sheet No.R-1-2 dated 7-01-07 Sheet No. R-1-2
D. SPECIAL ITEM CHARGES:
1. Stove/washer/dryer/water heater pickup *....................................................................... 25.00
2. Freezer/refrigerator/air conditioner/trash compactor pickup *........................................ 25.00
3. Upholstered furniture pickup (per unit) *........................................................................ 15.00
4. Mattress pickup *............................................................................................................. 15.00
5. Tire pickup (per tire, limit of 4 tires) *............................................................................ 10.00
6. Pallet pick up * ................................................................................................................ 5.00
7., Microwave Oven pick up*............................................................................................... 5.00
* “Surcharge special” fee applied, when not collected under the cleanup guideline program. Trash
compactor here refers to under the counter type typically found in kitchen areas.
E. SPECIAL LABOR CHARGES: 1.
2.
Return trip (for services missed)……………………………………………………...... 24.16
Urgent special (per cubic yard charge, outside of routine services) ………………....... 54.34
3. Miscellaneous 1 person service rate.......................................................................... 3.54/min
4. Miscellaneous 2 person service rate.......................................................................... 4.58/min
5. Sur-charge special …………………………………………………………………....... 77.53
6. Repair rate................................................................................................ 2.21/min + material
7. Hand pick up (per cubic yard)……………………………………………………… .... 56.64
8. Extra can (curbside)…………………………………………………………………....... 9.59
9. Extra can (backyard)……………………………………………………………….. ..... 12.55
F. SPECIAL CART CHARGES:
1. 20 gallon cart rental …………………………………………………………………. ... 2.68
2. 32 gallon cart rental …………………………………………………………………. ... 2.68
3. 64 gallon cart rental …………………………………………………………………. .. 2.68
4. 96 gallon cart rental …………………………………………………………………. ... .2.68
5. 20-gallon cart purchase……………………………………………………………… ... 53.70
6. 32 gallon cart purchase…………………………………………………………… ....... 53.69
7. 64 gallon cart purchase……………………………………………………………. ..... 60.41
8. 96 gallon cart purchase……………………………………………………………........ 67.12
9. Cart wash ………………………………………………………………………….. ..... 22.15
10 Cart clean out (by hand)……………………………………………………………. ..... 14.76
11 Recycling cart contamination (entire cart dumped)……………………………….. ...... 29.54
12. Cart exchange (one exchange allowed per cart each calendar year at no cost) ……...... 20.14
13. Key service per pick-up ……………………………………………………………….. 3.39
14. Lock (PASCO provided) …………………………………………………………......... 24.37
13. Cart lock installation………………………………………………………………. ...... 36.92
{End}
COMMERCIAL REFUSE COLLECTION
UTILITY RATE SCHEDULE R-2
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-01-2008
Supersedes Sheet No.R-2-1 dated 7-01-07 Sheet No. R-2-1
A. APPLICABILITY:
This schedule applies to all occupied establishments other than domestic dwellings as required
by City ordinance. An occupied establishment is defined as one to which gas or electric service
is being rendered.
B. TERRITORY:
Within the incorporated limits of the City of Palo Alto and on land owned or leased by the City.
C. RATES:
Monthly
Collection Cost
Collection Frequency per Week
Number of
Cans One Two Three Four Five Six
1 $26.58
2 54.70* $124.38 $194.04 $263.73 $333.39 $403.07
3 82.83 180.62 278.42 376.22 474.02 571.81
4 110.95 236.87 362.79 488.71 614.64 740.55
5 139.08 293.13 447.17 601.22 755.26 909.30
6 167.20 349.37 531.54 713.70 895.88 1,078.04
* Standard service is two can service.
COMMERCIAL REFUSE COLLECTION
UTILITY RATE SCHEDULE R-2
(Continued)
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-01-2008
Supersedes Sheet No.R-2-2 dated 7-01-07 Sheet No. R-2-2
D. SPECIAL ITEM CHARGES:
1. Stove/washer/dryer/heater pick up *................................................................................ 30.00
2. Freezer/refrigerator/air conditioner/trash compactor pick up *...................................... 30.00
3. Upholstered furniture pick up *....................................................................................... 20.00
4. Mattress pick up *............................................................................................................ 20.00
5. Tire pick up (per tire, limit of 4 tires) *........................................................................... 15.00
6. Pallet pick up *................................................................................................................. 5.00
7. Microwave Oven*……………………………………………………………………… 5.00
* “Surcharge special” fee applied, when not collected under the cleanup guidelines. Trash
compactor here refers to under the counter type typically found in kitchen areas.
E. SPECIAL LABOR CHARGES:
1. Return trip (for services missed, with request for same day service)……………... ...... 36.92
2. Return trip (for services missed, with request for next day service) ……………. ......... .24.16
3. Urgent special (per cubic yard charge, outside of routine services) ………………....... 54.34
4. Miscellaneous 1 person service rate……………………………………….. ........... 3.54/min
6. Miscellaneous 2 person service rate………………………………………. ............ 4.58/min
7. Surcharge special …………………………………………………………………........ 77.53
8. Repair rate …………………………………………..................................2.21/min & material
9. Hand pick-up (per cubic yard)……………………………………………………. ....... 56.64
10. Extra can …………………………………………………………………………......... 12.55
F. SPECIAL CART CHARGES:
1. 32 gallon cart rental………………………………………………………………… ... 2.68
2. 64 gallon cart rental …………………………………………………………………. ... 2.68
3. 96 gallon cart rental…………………………………………………………………. .... 2.68
4. 32 gallon cart purchase……………………………………………………………........ 53.70
5. 64 gallon cart purchase …………………………………………………………… ....... 60.41
6. 96 gallon cart purchase …………………………………………………………… ....... 67.12
7. Cart wash …………………………………………………………………………. ....... 22.15
8. Cart clean out (by hand)………………………………………………………….. ....... 14.76
9. Recycling cart contamination (entire cart dumped)……………………………….. ...... 29.54
10. Cart exchange (one exchange allowed per cart each calendar year at no cost) ….......... 20.14
11 Key service per pick-up………………………………………………………………... 3.39
12 Lock (PASCO provided)…………………………………………………………... ...... 24.37
13. Cart lock installation………………………………………………………………........ 36.92 {End}
COMMERCIAL REFUSE COLLECTION
UTILITY RATE SCHEDULE R-3
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supercedes Sheet No. R-3-1 dated 7-01-07 Sheet No. R-3-1
A. APPLICABILITY:
This schedule applies to commercial establishments and multi-unit apartment dwellings using refuse
containers rented from the contractor.
B. TERRITORY:
Within the incorporated limits of the City of Palo Alto and on land owned or leased by the City.
C. RATES:
COMMERCIAL BINS
Monthly
Collection Cost
(Standard Service)
Collection Frequency
Size Monthly
(cubic 1x/week 2x/week 3x/week 4x/week 5x/week 6x/week Bin
yards) Rental
1 132.90 271.71 410.51 547.86 686.65 823.99 38.76
1.5 181.63 374.34 567.79 759.76 952.46 1,144.43 38.76
2 230.36 476.96 725.05 971.65 1,218.26 1,464.88 50.45
3 326.35 682.23 1,036.64 1,392.51 1,748.40 2,104.28 63.58
4 434.15 877.15 1,362.98 1,828.13 2,291.82 2,755.50 63.58
5 530.12 1,103.09 1,676.04 2,248.98 2,821.95 3,394.90 77.53
6 637.93 1,320.15 2,000.91 2,683.14 3,365.36 4,046.12 77.53
8 831.37 1729.20 2,628.49 3,527.80 4,427.09 5,326.41 102.33
COMMERCIAL REFUSE COLLECTION
UTILITY RATE SCHEDULE R-3
(Continued)
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supercedes Sheet No. R-3-2 dated 7-01-07 Sheet No. R-3-2
DEBRIS BOX SERVICE FOR SOLID WASTE AND RECYCLABLE CONSTRUCTION
AND DEMOLITION MATERIALS*
On-Call Service
7 CY 15 CY 20 CY 30 CY 40 CY
Delivery $116.66 $116.66 $116.66 $116.66 $116.66
Service 505.03 505.03 586.25 750.16 818.08
Total 621.69 621.69 702.90 866.82 934.74
Non-use ** $64.98 $64.98 $64.98 $64.98 $64.98
Minimum
Overfull 44.30 44.30 59.07 73.83 88.98
Abandoned
Service 59.07 59.07 59.07 59.07 59.07
* Additional contaminated charge of $167.81may apply on debris boxes used for construction and demolition materials
**Within a seven (7) day period
Single-Source Separated Debris Box
7 CY 15 CY 20 CY 30 CY 40 CY
Delivery* $ 108.02 $ 108.02 $ 108.02 $ 108.02 $ 108.02
Service 350.71 350.71 407.11 520.94 568.12
Monthly Rental 129.21 129.21 172.28 258.42 323.03
Non-use ** $ 64.98 $ 64.98 64.98 $ 64.98 $ 64.98
Minimum
Overfull 44.30 44.30 59.07 73.83 88.61
Abandoned
Service 59.07 59.07 59.07 59.07 59.07
* Waived if renting monthly
**Within a seven (7) day period
COMMERCIAL REFUSE COLLECTION
UTILITY RATE SCHEDULE R-3
(Continued)
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supercedes Sheet No. R-3-3 dated 7-01-07 Sheet No. R-3-3
Permanent Service
Collection Frequency
Size 1x/week 2x/week 3x/week
Monthly Box
Rental
15 CY $ 1,970.31 $ 3,940.59 $ 5,910.91 $ 139.56
20 CY 2,396.42 4,792.85 7,189.28 186.07
30 CY 3,077.56 6,155.08 9,232.65 279.09
Yard Trimmings Debris Box
Service
Size 1x 2x 3x
Monthly Box
Rental
15 CY $ 333.41 $ 666.83 $ 1,000.25 $ 139.56
20 CY 388.97 777.94 1,166.90 186.07
30 CY 417.26 834.49 1,251.76 279.09
COMMERCIAL REFUSE COLLECTION
UTILITY RATE SCHEDULE R-3
(Continued)
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supercedes Sheet No. R-3-4 dated 7-01-07 Sheet No. R-3-4
DETACHABLE CONTAINER RENTAL:
Cubic Yard Per Month
1 ..................................................................................................................... 38.76
1.5 ..................................................................................................................... 38.76
2 ..................................................................................................................... 50.45
3-4 ..................................................................................................................... 63.58
5-6 ..................................................................................................................... 77.53
8-10 ..................................................................................................................... 102.33
15 ..................................................................................................................... 139.56
20 ..................................................................................................................... 186.06
30 ..................................................................................................................... 279.09
SPECIAL PROVISION:
The monthly charge to multi-unit apartment dwellings will be billed to the owner.
D. SPECIAL ITEM CHARGES: 1. Stove/washer/dryer/water heater pick up *...................................................................... 30.00
2. Freezer/refrigerator/air conditioner/trash compactor pick up *....................................... 30.00
3. Upholstered furniture pick up *....................................................................................... 20.00
4. Mattress pick up *............................................................................................................ 20.00
5. Tire pick up (per tire, limit of 4 tires) *........................................................................... 15.00
6. Microwave Oven*……………………………………………………………………… 5.00
* Surcharge special applied, when not collected under the cleanup guideline program. Trash
compactor here refers to under the counter type typically found in kitchen areas.
E. SPECIAL LABOR CHARGES:
1. Urgent special (per cubic yard charge, outside of routine services)............................. 54.34
2. Miscellaneous 1 person service rate.......................................................................... 3.54/min
3. Miscellaneous 2 person service rate.......................................................................... 4.58/min
4. Sur-charge special …………………………………………………………………....... 77.53
5. Repair rate …………………………………………………………....... 2.21/min + material
6. Hand Pick up (per cubic yard) …………………………………………………............ 56.64
COMMERCIAL REFUSE COLLECTION
UTILITY RATE SCHEDULE R-3
(Continued)
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supercedes Sheet No. R-3-5 dated 7-01-07 Sheet No. R-3-5
F. SPECIAL BIN CHARGES:
1. Counter balance lid (3&4 yd) ……………………………………………………… .... 85.65
2. Counter balance lid (5&6 yd)………………………………………………………. .... 99.67
3. Temporary bin-delivery (1)………………………………………………………… ..... 80.62
4. Temporary bin-delivery (2) ……………………………………………………… ........ 110.75
5. Temporary bin-delivery (3) ……………………………………………………… ........ 141.02
6. Temporary bin-delivery (4) ……………………………………………………… ........ 221.51
7. Temporary bin-weekly fee …………………………………………………………...... 24.37
8. Bin wash ……………………………………………………………………………...... 39.95
9. Key service per pick-up………………………………………………………………... 3.39
10. Lock (PASCO provided) …………………………………………………………......... 24.37
11. Auto-bar lock installation ……………………………………………………… ........... 191.02
G. SPECIAL DEBRIS BOX CHARGES:
1. Drop-box delivery ………………………………………………………………........... 116.66
2. Additional fee for delivery to Service Area 2 ………………………………………..... 62.03
3. Drop-box non-use………………………………………………………………….. ..... 64.98
4. 15 yd box-overfull ………………………………………………………………….. .... 44.30
5. 20 yd box-overfull ………………………………………………………………… ...... 59.07
6. 30 yd box-overfull …………………………………………………………………. ..... 73.83
7. 40 yd box-overfull………………………………………………………………… ....... 88.61
8. Special debris box service between 12 PM to 6 PM ………………………………....... 77.53
9. Special debris box service between 6 PM to 12 AM ……………………………. ........ 155.06
10. Special debris box service on Saturday before 12 PM ……………………………....... 77.53
11. Special debris box service on Sunday before 6 PM ……………………………............ 232.57
12. Special debris box service on Sunday, 6 PM to 12 AM ………………………............. 310.10
13. Contaminated loads of construction and demolition recycling materials………............ 167.81
14. On call compactor………………………………………………………………… ....... 57.59
15. Compactor/ drop box wash……………………………………………………….. ....... 82.49
16. Compacted refuse (per compacted cubic yard) ……………………………………....... 54.34
{End}
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ATTACHMENT 6
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GENERAL STORM AND SURFACE WATER DRAINAGE
UTILITY RATE SCHEDULE D-1
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No.D-1-1 dated 7-1-2007 Sheet No.D-1-1
A. APPLICABILITY:
This schedule applies to all storm and surface water drainage service, excepting only those users and
to the extent that they are constitutionally exempt under the Constitution of the State of California or
who are determined to be exempt pursuant to Rule and Regulation 25.
B. TERRITORY:
Inside the incorporated limits of the city of Palo Alto and land owned or leased by the city.
C. RATES:
Per Month:
Storm Drainage Fee per Equivalent Residential Unit (ERU).......................................................$10.95
D. SPECIAL NOTES:
1. An Equivalent Residential Unit (ERU) is the basic unit for computation of storm drainage fees
for residential and non-residential customers. All single-family residential properties shall be
billed the number of ERUs specified in the following table, based on an analysis of the
relationship between impervious area and lot size for Palo Alto properties.
RESIDENTIAL RATES (Single-Family Residential Properties
PARCEL SIZE (sq.ft.) ERU
<6,000 sq.ft. 0.8 ERU
6,000 - 11,000 sq.ft. 1.0 ERU
>11,000 sq.ft. 1.4 ERU
All other properties will have ERU's computed to the nearest 1/10 ERU using the following
formula:
No. of ERU = Impervious Area (Sq. Ft.)
2,500 Sq. Ft.
2. For more details on the storm drainage fee, refer to Utilities Rule and Regulation 25.
{End}
ATTACHMENT 7
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ELECTRIC SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE E-15
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No. E-15-1 dated 7-1-2006 Sheet No.E-15-1
A. APPLICABILITY:
This schedule applies to all connections, expansions, and upgrades to the City's electric distribution
system except those that serve street lighting or traffic signals.
B. TERRITORY:
All territory within the incorporated limits of the City and land owned or leased by the City.
C. ADVANCE ENGINEERING FEES
Advance engineering fees must be paid to start the engineering process and are non-refundable. The
engineering fees will be credited against the estimated job cost prior to the collection of construction
fees. Advance engineering fees will not be collected for service connections that do not require a job
estimate.
D. ESTIMATED CONSTRUCTION AND SERVICE CONNECTION FEES
All estimated on-site, off-site distribution system, and service connection fees must be paid prior to
the scheduling of any construction or connections to the City's electrical distribution system.
E. SUMMARY OF FEES:
The following schedule is for summary purposes. Section F herein describes the specific fee and
conditions in detail.
1. UNDERGROUND SYSTEMS:
(A) Service Connections Which Do Not Require an Estimate
Service Connection Fees
(1) Residential ...................................................................................................... $450
(2) Residential: Rear Easement ............................................................................. $940
(3) Multi-Family/Commercial/Industrial 200A, Single Phase or Less.................. $720
(4) Multi-Family/Commercial/Industrial Greater Than 200A ......... By Estimate
ELECTRIC SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE E-15
(Continued)
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No. E-15-2 dated 7-1-2006 Sheet No.E-15-2
(B) Service Connections That Require Estimates
Advance Engineering Fees
(1) Residential .................................................................................................... $300
(2) Multi-Family/Commercial/Industrial 200A or Less........................................ $600
(3) Multi-Family/Commercial/Industrial Greater Than 200A .................By Estimate
On-Site Distribution System Fees
(1) Residential .................................................................................................... N/A
) Multi-Family/Commercial/Industrial ……………….......................... By Estimate (2
Off-Site Distribution System Fees
(1) Residential ......................................................................................... By Estimate
) Multi-Family/Commercial/Industrial ............................ By Estimate (2
2. OVERHEAD SYSTEMS:
All service connection fees are based on a 100-foot service length. If additional service length is
required there may be additional fees.
Service Connection Fees
(1) Residential .................................................................................................... $620
(2) Multi-Family/Commercial/Industrial 200A or Less ………………………… $900
(3) Multi-Family/Commercial/Industrial Greater Than 200A .................By Estimate
3. TEMPORARY SERVICES:
Temporary service charges 200A maximum, 250 V maximum, 3-wire services 100' in length are
shown in the following table. Fees for services requiring greater voltage or capacity will be
determined by estimate.
Overhead Service Connection Fees
(1) Residential .................................................................................................... $840
(2) Multi-Family/Commercial/Industrial 200A or Less $840
(3) Multi-Family/Commercial/Industrial Greater Than 200A ...................By Estimate
ELECTRIC SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE E-15
(Continued)
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No. E-15-3 dated 7-1-2006 Sheet No.E-15-3
Underground Service Connection Fees
(1) Residential .................................................................................................... $675
(2) Multi-Family/Commercial/Industrial 200A or Less …………………………..$675
(3) Multi-Family/Commercial/Industrial Greater Than 200A ...................By Estimate
F. FEES:
1. UNDERGROUND SYSTEMS
Connection fees for new or replacement services to the underground electrical system consist of
one or more of the following: Service Connection Fee, On-site Distribution System Fee and/or
Off-site Distribution System Fee.
(A) Service Connection Fees:
Where the City connects any Customer to the electrical distribution system, a service
connection fee shall be charged. A one-time waiver of this fee is granted for services
connected during the construction of an underground conversion district.
(1) Residential - Single Family
These fees apply to development in which electric metering will be on a single-family
basis.
(a) For a 250 volt maximum, 200 ampere maximum service ............................... $450
(b) For any connection requiring greater capacity the fee shall be the estimate of
the installation cost or $450 whichever is greater.
(c) For a 250 volt maximum, 200 ampere max service from a rear easement $940
(d) For any connection requiring greater capacity the fee shall be the estimate of the
installation cost or $720, whichever is greater.
(2) Commercial/Industrial
These fees apply to commercial, industrial, multi-family residential services.
(a) For a 250 volt maximum, 200 ampere maximum service ...............................$720
(b) For any connection requiring greater capacity, the fee shall be the estimate of the
installation costs or $720, whichever is greater.
ELECTRIC SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE E-15
(Continued)
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No. E-15-4 dated 7-1-2006 Sheet No.E-15-4
Where the City installs, or will install, electric meters in a new development (single family,
multi-family, or commercial/industrial inclusive) consisting of 30 (thirty) units or more, the
connection fee shall include the estimate of the cost to furnish all electric meters with
AMR-ERTs.
(B) On-site Distribution System Fees:
Where the City installs or will install the underground conductors (primary or secondary),
switches or transformers in and on facilities provided by the developer within the
boundaries of a sub-division or other development, an on-site distribution system fee shall
be charged. The fee shall be the estimate of the installation costs.
(C) Off-Site Distribution System Fees:
Where the City installs or will install an electric distribution system, system extension, or
system reinforcement outside the boundaries of a sub-division or other development to be
served, an off-site distribution system fee shall apply. The fee shall be the estimate of the
installation costs.
2. OVERHEAD SYSTEMS
Connection fees shall apply for all new services or for service upgrades exceeding 200 amperes.
Overhead services that do not require the addition of poles to the system will be the standard
service for residential areas not in Underground Districts. Underground Service will be required
for all new industrial, commercial, and multi-family residential construction. No new
construction that will require new poles to be added to the system shall be permitted except with
the approval of the Electrical Engineering Manager and only after a finding that an underground
service is not feasible. Replacement of existing overhead services with new overhead services
will be allowed so long as the new service does not exceed the size of the existing service or 200
Amperes for single-family residential or 400 amperes for all other, whichever is greater.
Replacement of 250 volt, 200 ampere maximum, 3-wire overhead residential service drops to
existing structures will be done by the City at no cost to the customer providing such a
replacement does not require relocation of the connection at the pole or mid-span, does not
require relocation at the house by more than 10 feet, and does not exceed 100 feet in length.
ELECTRIC SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE E-15
(Continued)
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No. E-15-5 dated 7-1-2006 Sheet No.E-15-5
(A) Overhead Service Connection Replacement Fees:
(1) Residential – Single Family
These fees apply to development in which electric metering will be on a single-family
basis.
(a) For a 250 Volt, 200 ampere, 3 wire,
100 feet in length Maximum services....................................................... $620
(2) Commercial/ Industrial
These fees apply to commercial, industrial, multi-family residential services.
(a) For a 250 Volt, 200 ampere, 3 and 4 wire services,
100 feet in length maximum service .................................................... $900
(3) Replacement of Overhead Services of greater voltage, other than described above
when done for the customer benefit, or when required due to damage by customer,
shall be the estimate of the installation costs.
3. TEMPORARY SERVICE
A fee shall be charged to connect temporary service. The Customer shall furnish all equipment
up to the designated point-of-service. This point-of-service will usually be the weatherhead for
overhead temporary services in overhead distribution areas or the secondary connection box for
underground temporary services in underground distribution system areas. The City will not
supply overhead temporary services in underground service areas or underground temporary
services in overhead distribution system areas. The City will supply: overhead conductors and
meter for overhead temporary services; and meter only for underground temporary services. The
City will connect both overhead and underground services to the City's electrical distribution
system. Any additional off-site facilities or work required shall be provided and removed by the
utility at the customer's expense.
(A) Overhead Temporary Service Fees:
(1) For a 250 volt, 200 ampere, 3 wire service,
100 feet in length maximum service ................................................................ $840
ELECTRIC SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE E-15
(Continued)
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No. E-15-6 dated 7-1-2006 Sheet No.E-15-6
(2) The fees for a temporary service of greater length and capacity or voltage shall be the
estimate of the installation and removal costs or $840, whichever is greater.
(B) Underground Temporary Service Fees:
(1) For a 250 volt, 200 ampere, 3-wire maximum service,
If a service box is available at the property .................................................... $675
(2) If a service box is not available at the property, the charges to provide a service box
will be at the customer’s expense.
(3) The fees for a temporary service of greater length and capacity or voltage shall be the
estimate of the installation or removal costs or $675, whichever is greater.
G. NOTES:
1. These fees apply to all vacant land except where the fees are recorded as previously paid.
2. The Customer is responsible for the installation of all equipment from the facility to the
designated point-of-service. For underground systems, this includes conduit and conductors.
For overhead systems, because the point-of-service is the weatherhead or point of attachment to
the facility, this includes the mast or riser and all conductors therein.
3. When the City replaces a service, the Customer is obligated to accept a shutdown of service
during regular working hours. The time of the shutdown shall be agreed upon as mutually
acceptable. When, for the convenience of the Customer, the shutdown is during other than
regular working hours, it shall be done entirely at the Customer's expense. The Customer shall
pay the entire cost of the overtime labor, not the incremental cost.
4. The City can generally provide service availability from 30 to 45 days after all fees are paid
except when long lead-time equipment or materials are required. Consult the City for estimated
lead-times.
5. The City cannot be held liable for delays in service connection caused by conditions beyond its
control, including, but not limited to, delays in the arrival of equipment such as transformers,
switches and cable.
{End}
WATER SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE W-5
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No. W-5-1 dated 7-1-2006 Sheet No. W-5-1
A. TERRITORY:
Inside the incorporated limits of the City of Palo Alto and on land owned or leased by the City of Palo
Alto.
B. FEES:
All fees must be paid prior to the scheduling of any construction. Depending on material availability
and scheduling constraints, utility service will be installed between 30 and 40 days following receipt of
full payment. Any work required to be done on outside of regular work hours due to traffic, existing
conditions or applicants requirements shall be charged at 1.5 times the stated fee. The following fees are
regularly updated, therefore all billings are only valid for 90 days from date of billing.
1. DISTRIBUTION SYSTEM EXTENSION CHARGE
For City Standard 6" Main, charge per foot ................................................................ $111.00
2. SERVICE CONNECTION CHARGES:
Category 1 - Domestic Water Service
Size Amount
1-inch connection ................................................................................................... $3,797.00
1-1/2 inch connection ................................................................................................... 4,535.00
2-inch connection ................................................................................................... 5,681.00
4-inch connection ................................................................................................... 8,381.00
6-inch connection ................................................................................................... 9,379.00
Category 2 - Fire Service
Size Amount
4-inch connection ................................................................................................... $7,176.00
6-inch connection ................................................................................................... 7,941.00
8-inch connection ................................................................................................... 8,564.00
WATER SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE W-5
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2006
Supersedes Sheet No. W-5-5 dated 7-1-2005 Sheet No. W-5-2
Category 3 – Additional Domestic or Irrigation Services
For service installations connecting to a pre-existing, larger service.
1-inch connection ................................................................................................... $1,747.00
1-1/2 inch connection ................................................................................................... 2,095.00
2-inch connection ................................................................................................... 2,383.00
4-inch connection ................................................................................................... 5,043.00
Category 4 - Combination Domestic Water Service and Fire Service
For requests of combination domestic and fire water services, two service connection charges will
apply: the charge for connection of a fire service and the charge for domestic service installation
connection to a larger service.
Category 5 - Master Water Service
Approval by the Director of Utilities is required for a connection that serves domestic water service
and fire protection through a detector meter. The charge for master water service will be based on
the Engineering Manager’s, Water-Gas-Wastewater, estimate of the total costs of all materials,
metering not listed in Section B(4), labor and other costs incidental to the installation.
For service connections of 4-inch through 8-inch sizes and meter sizes of 3-inch through 8-inch, the
new owner must provide and install a concrete vault with meter reading lid covers to house meters
and other required control equipment in accordance with the Water Utility's specifications.
An approved backflow prevention device with bypass assemblies must be provided by owner on all
fire services.
3. METER CHARGES:
5/8 Inch x 3/4 Inch...............................................................................................................$222.00
1 Inch..................................................................................................................................276.00
1 ½ Inch..................................................................................................................................492.00
2 Inch disk..........................................................................................................................601.00
2 Inch turbine (irrigation only)...........................................................................................724.00
WATER SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE W-5
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2006
Supersedes Sheet No. W-5-5 dated 7-1-2005 Sheet No. W-5-3
3 Inch compound.............................................................................................................1,882.00
3 Inch turbine (irrigation only)........................................................................................1,163.00
4 Inch...............................................................................................................................2,429.00
4 Inch turbine (irrigation only)........................................................................................1,487.00
6 Inch...............................................................................................................................4,138.00
AMR Encoder Receiver Transmitter ...........................……………........................................….... 108.00
4. ADDITIONAL METERS ON CONNECTION:
With new connection ........................................................................................................$321.00
On existing connection ..........................................................................................................783.00
5. RELOCATION OF FACILITIES:
Approved relocation of service, hydrants, or other facilities will be done at the cost of the person
requesting the re-location. Deposit of estimated cost is required before relocation work begins. After
the City completes the work, a final billing based on actual costs will be sent to the person
requesting the relocation of facilities.
6. CAPACITY FEES:
Domestic:
5/8 Inch x 3/4 Inch............................................................................................................$2,400.00
1 Inch...............................................................................................................................4,500.00
1 ½ Inch...............................................................................................................................9,000.00
2 Inch.............................................................................................................................18,000.00
3 Inch........................................................................................................ By estimate at $60/FU
4 Inch........................................................................................................ By estimate at $60/FU
6 Inch........................................................................................................ By estimate at $60/FU
Note: FU is fixture unit (1 FU=15gpd)
Fire Service Capacity Fees:
2 Inch................................................................................................................................$750.00
4 Inch.............................................................................................................................$9,000.00
6 Inch...........................................................................................................................$22,530.00
WATER SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE W-5
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2006
Supersedes Sheet No. W-5-5 dated 7-1-2005 Sheet No. W-5-4
8 Inch...........................................................................................................................$43,080.00
10 Inch...........................................................................................................................$69,510.00
If a customer is upgrading the capacity of an existing service, then the capacity charge will be the
difference between the new service size and the existing service size.
C. OTHER CONDITIONS
1. SERVICE CHARGES:
(A) Additional Service connections are available with payment of additional service connection
charge as shown in Section B.
(B) Replacement of service connection made necessary because of ordinary wear and deterioration
will be made without charge. Replacement due to inadequacy because of additional demand or
load will be charged as a new service connection.
2. INSTALLATION UNDER UNUSUAL CONDITIONS:
(A) Any condition which, in the opinion of the Engineering Manager, Water-Gas-Wastewater will
result in a cost higher than the charges set forth in Section B will be classified as unusual. The
charge for an unusual installation will be based on Engineering Manager, Water-Gas-
Wastewater's estimate of the total costs of all materials, labor, and other costs incidental to the
installation.
(B) In the event water service to a premises is requested and insufficient capacity exists to provide
such service, the applicant shall bear the total cost for enlarging the distribution system to
accommodate serving the applicant. The Engineering Manager, Water-Gas-Wastewater may
require the applicant to make arrangements for the design and construction of said expansion in
accordance with City standards and specifications. Alternatively, the Engineering Manager,
Water-Gas-Wastewater may elect for City forces or contractors to design and install
respectively such facilities at the applicants’ expense.
3. EXCEPTIONS:
(A) Water Service Areas 3 & 4, connections served directly from supply main: The distribution
system charges (Section B) will be based on a maximum frontage of 660 feet. This exception
applies to single applications for service and does not apply to subdivisions or tracts.
WATER SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE W-5
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2006
Supersedes Sheet No. W-5-5 dated 7-1-2005 Sheet No. W-5-5
(B) The subdivision developer will furnish and install the water system at his or her expense and in
accordance with City's specifications.
D. OTHER SERVICES:
1. MANIFOLD:
(A) 2 Inch............................................................................................................................$612.00
2. ABANDONMENT:
(A) Small service less than 2 Inch.......................................................................................$952.00
(B) Large service more than 2 Inch ...................................................................................1,383.00
3. METER INSTALLATION:
Charges for meter installations by third parties, i.e. contractors, homeowners, etc.
5/8 Inch to 2 Inch....................................................................................................................$76.00
3 Inch to 6 Inch.......................................................................................................................228.00
4. FIRE HYDRANT:
(A) Install New Hydrant without Lateral.........................................................................$2,830.00
(B) Install New Hydrant with Lateral................................................................................9,785.00
(C) Relocation behind curb (up to 5 feet)..........................................................................4,261.00
Relocations more than 5 feet will require a New Lateral and the existing Lateral will be disconnected
and abandoned at the main.
5. OTHER FEES: Per Hour
The following fees will apply to utility work performed by outside contractors:
(A) Engineering Fee............................................................................................................$132.00
(B) Utility Inspection Fee .....................................................................................................102.00
{End}
GAS SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE G-5
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No.G-5-4 dated 7-1-2006 Sheet No. G-5-1
A. TERRITORY:
Inside the incorporated limits of the City of Palo Alto and on land owned or leased by the City of Palo
Alto.
B. FEES:
All fees must be paid prior to the scheduling of any construction. Depending on material availability
and scheduling constraints, utility service will be installed between 30 and 40 days following receipt of
full payment. Any work required to be done outside of regular work hours due to traffic, existing
conditions or applicants requirements shall be charged at 1.5 times the stated fee. The following fees are
regularly updated, therefore all billings are only valid for 90 days from date of billing.
1. DISTRIBUTION SYSTEM EXTENSION CHARGE:
Charge per lineal foot …………………………………………………………………. $93.00/ft.
2. CONNECTION CHARGE FOR SERVICE INSTALLED ON EXISTING MAIN:
Size
1-inch connection...............................................................................................................$2,766.00
2-inch connection.................................................................................................................4,156.00
Above 2-inch connection.........................................................................................Utility Estimate
Excess Length Fee: An additional charge ($20.00/foot for a 1-inch connection and $22.00/foot for a
2- inch connection) will apply to an extension greater than forty feet from the street property line to
the gas meter location, measured along a line perpendicular to the street property line. This fee also
applies when contractor provides trenching and backfill for new 1” and 2” gas piping installed by
City crews.
Service Location: The service line will be installed along the shortest, most practical route, as
determined by The Utilities Department (from the gas main in the adjoining street, alley, lane road,
or easement to the nearest suitable meter location at the building or structure).
3. METER CHARGES:
250 CFH House meter .........................................................................................................$ 347.00
250 CFH Curb meter............................................................................................................$ 813.00
GAS SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE G-5
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No.G-5-4 dated 7-1-2006 Sheet No. G-5-2
400 CFH House meter .........................................................................................................$ 468.00
400 CFH Curb meter............................................................................................................$ 934.00
630 CFH House meter .........................................................................................................$ 697.00
630 CFH Curb meter............................................................................................................$ 975.00
1000 CFH Diaphragm - Commercial house meter .............................................................1,665.00
1100-1500 CFH Rotary-Commercial House meter.............................................................1,735.00
2000 CFH Rotary-Commercial............................................................................................1,999.00
3000 CFH Rotary-Commercial............................................................................................2,140.00
5000 CFH Rotary-Commercial............................................................................................2,983.00
7000 CFH Rotary-Commercial............................................................................................3,625.00
11000 CFH Rotary-Commercial..........................................................................................4,997.00
16000 CFH Rotary-Commercial..........................................................................................6,300.00
Electronic Volume Corrector System..................................................................................5,808.00
AMR Encoder Receiver Transmitter – diaphragm meter................................................................. 81.00
AMR Encoder Receiver Transmitter – rotary meter ...............................................................….... 130.00
Vent line for gas regulator …..……………………………………………………………….. 108.00
Bollard (to protect gas meter) installation Fee............................................................................. 162.00
Other Meter Sizes ....................................................................................................Utility Estimate
4. ADDITIONAL METERS ON CONNECTION:
(Applies to small meters up to 400 SCFH) Per Meter
With new connection..............................................................................................................$86.00
On existing metered connection .............................................................................................286.00
Charges for meters above 400 SCFH, will be based on the Utility’s estimate.
5. SERVICE RELOCATION:
Service riser relocation .........................................................................................................$834.00
Service riser relocations will only be performed on one inch (1”) and larger polyethylene (PE) pipe
services. All “other material pipe” services must be replaced from the main to the meter at the fees
listed in Section B (2) of this rate schedule.
Curb Meter- Riser relocation on existing 1” pe pipe............................................................$594.00
Curb Meter- Riser relocation on same alignment of existing service.....................................965.00
Curb Meter- New service from main to house.....................................................................1,408.00
GAS SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE G-5
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No.G-5-4 dated 7-1-2006 Sheet No. G-5-3
6. RELOCATION OF FACILITIES:
Approved relocation of service and other facilities will be done at the cost of the person requesting
the re-location. Deposit of estimated cost is required before relocation work begins. After the City
completes the work, a final billing based on actual costs will be sent to the person requesting the
relocation of facilities.
C. OTHER CONDITIONS:
1. SERVICE CHARGES:
(A) Additional service connections are available with payment of additional service connection
charges shown in Section B.
(B) Replacement of service connections made necessary because of ordinary wear and
deterioration will be made without charge. However, if the need for replacement arises due
to meeting an increase in load, the new service will be charged as a new service under
Section B.
(C) In commercial or industrial areas where a surface meter installation is impractical, meters
may be placed in underground vaults. Vaults must be provided and installed by the owner in
accordance with the gas utility's specifications. The vault lid sections shall not exceed 70
pounds. All lids shall be centered above the gas meter to allow visibility of the meter face
for meter reading purposes.
2. UNDER UNUSUAL CONDITIONS:
(A) A condition which, in the opinion of the Engineering Manager, Water-Gas- Wastewater will
result in a cost higher than the fees in Section B, will be classified as unusual. The charge for
an unusual installation will be based on the Engineering Manager, Water-Gas-Wastewater
estimate of the total costs of all materials, labor, and other costs incidental to the installation.
(B) In the event gas service to a premises is requested and insufficient capacity exists to provide
such service, the applicant shall bear the total cost for designing and enlarging the
distribution system to accommodate serving the applicant. The Engineering Manager,
Water-Gas-Wastewater may require the applicant to make arrangements for the design and
construction of said expansion in accordance with City standards and specifications.
GAS SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE G-5
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No.G-5-4 dated 7-1-2006 Sheet No. G-5-4
Alternatively, the Engineering Manager may elect for City forces or contractors to design
and install respectively such facilities at the applicant's expense. Full credit to the applicant
will be provided for any over sizing or extra facilities installed to meet service demands
above the specific capacity needs of the applicant as defined in the Utility’s Rules and
Regulations.
3. MASTER METERED GAS SERVICE
For master meter services using high volumes of gas, the applicant must provide all required meters,
sending units, regulators, and other necessary flow control equipment as specified by the City and
approved by the Engineering Manager, Water-Gas-Wastewater.
D. OTHER SERVICE CHARGES:
1. OTHER SERVICE FEES:
The following fees will apply to utility work performed by outside contractors:
(A) Engineering Service Fee......................................................................................$132.00/hr
(B) Inspection Service Fee.........................................................................................$102.00/hr
{End}
WASTEWATER SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE S-5
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No. S-5-3 dated 7-1-2005 Sheet No. S-5-1
A. TERRITORY:
Inside the incorporated limits of the City of Palo Alto and on land owned or leased by the City of Palo
Alto.
B. FEES:
All fees must be paid prior to the scheduling of any construction. Depending on material availability
and scheduling constraints, utility service will be installed between 30 and 40 days following receipt of
full payment. Any work required to be done outside of regular work hours due to traffic, existing
conditions or applicants requirements shall be charged at 1.5 times the stated fee. The following fees are
regularly updated, therefore all billings are only valid for 90 days from date of billing.
1. COLLECTION SYSTEM EXTENSION CHARGE:
For City Standard 8" Main Charges Per Foot
Wastewater Service Areas 1 & 2 .......................................................................................$119.00
Wastewater Service Areas 3 & 4 .........................................................................................140.00
2. CONNECTION CHARGES:
4-inch connection............................................................................................................$5,876.00
6-inch connection..............................................................................................................6,388.00
4-Inch lateral depth more than 6 feet but less than 10 feet ...............................................6,476.00
6-inch lateral depth more than 6 feet but less than 10 feet ...............................................7,332.00
Sewer laterals over 25 feet in length will be charged for the additional footage at a rate of $106/Ln.
Ft. for 4 inch connections and $110/Ln. Ft for 6 inch connections.
Special arrangements must be made to provide for the cost of a connection larger than six-inch.
The City will estimate the cost which will serve as the basis for a customer deposit. Upon receipt
of this deposit the City will install the connection and the customer shall pay the actual cost net of
the deposit.
3. RELOCATION OF FACILITIES:
Approved relocation of service, and other facilities will be done at the cost of the person
requesting the re-location. Deposit of estimated cost is required before relocation work begins.
WASTEWATER SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE S-5
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No. S-5-3 dated 7-1-2005 Sheet No. S-5-2
After the City completes the work, a final billing based on actual costs will be sent to the person
requesting the relocation of facilities.
4. CAPACITY CHARGES:
4-inch connection.................................................$5,000.00 for first 50 FU, $100 /FU additional
6-inch connection..................................................................................... By estimate at $100/FU
8-inch connection..................................................................................... By estimate at $100/FU
Note: FU is fixture unit (1 FU = 15 gpd).
If a customer is upgrading the capacity of an existing service, then the capacity charge will be the
difference between the new service size and the existing service size.
C. OTHER CONDITIONS
1. SERVICE CHARGES:
(A) Additional service connections are available with payment of additional service connection
charge as shown in Section B2.
(B) Replacement of service connections made necessary because of ordinary wear and
deterioration will be made without charge. Replacement due to inadequacy because of
increased demand or load will be charged as a new connection.
2. INSTALLATION UNDER UNUSUAL CONDITIONS:
(A) Any condition which, in the opinion of the Engineering Manager, Water-Gas-Wastewater
will result in a cost higher than the charges set forth in B above will be classified as unusual.
The charge for an unusual installation will be based on the Engineering Manager's estimate
of the total costs of all materials, labor, and other costs incidental to the installation.
(B) In the event wastewater service to a premises is requested and insufficient capacity exists to
provide such service, the applicant shall bear the total cost for flow monitoring the existing
main to determine remaining capacity, design of new sewer main and construction cost for
enlarging the collection system to accommodate serving the applicant. The Engineering
Manager, Water-Gas-Wastewater may require the applicant to make arrangements for the
design and construction of said expansion in accordance with City standards and
WASTEWATER SERVICE CONNECTION FEES
UTILITY RATE SCHEDULE S-5
CITY OF PALO ALTO UTILITIES
Issued by the City Council
Effective 7-1-2008
Supersedes Sheet No. S-5-3 dated 7-1-2005 Sheet No. S-5-3
specifications. Alternatively, the Engineering Manager, Water-Gas-Wastewater may elect
for City forces or contractors to design and install respectively such facilities at the
applicants expense.
3. PUMPING PLANTS:
Where pumping facilities are needed to drain wastewater into the wastewater collection system,
the capital cost of construction of the pumping plant and the on-going plant operation and
maintenance costs will be at the expense of the developer.
D. OTHER SERVICE CHARGES:
1. INSTALL MANHOLE:
(A) Depth less than 6 feet.............................................................................................$6,011.00
(B) Depth more than 6 feet.............................................................................................7,889.00
2. ABANDONMENT:
(A) Sewer Lateral.........................................................................................................$1,270.00
3. OTHER SERVICE FEES:
The following fees will apply to utility work performed by outside contractors:
(A) Engineering Service Fee (Per Hour).........................................................................$132.00
(B) Inspection Service Fee (Per Hour)..............................................................................102.00
{End}
ATTACHMENT 8
NOT YET APPROVED
080527 mb 8260765
RESOLUTION NO _____
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE COMPENSATION PLAN FOR MANAGEMENT
AND PROFESSIONAL PERSONNEL AND COUNCIL
APPOINTEES ADOPTED BY RESOLUTION NO. 8748 TO
CHANGE THE TITLE AND COMPENSATION OF ONE
CLASSIFICATION
The Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. Pursuant to the provisions of Section 12 of Article III of the
Charter of the City of Palo Alto, the Compensation Plan For Management And Professional
Personnel And Council Appointees, adopted by Resolution No. 8748, is hereby amended to
change the title and compensation of one classification, as set forth in Exhibit A, attached hereto
and incorporated herein by reference, effective July 1, 2008.
SECTION 2. The Director of Administrative Services is authorized to
implement the amended compensation plan as set forth in Section 1.
SECTION 3. The Council finds that this is not a project under the California
Environmental Quality Act and, therefore, no environmental impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
___________________________ ______________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
___________________________ ______________________________
Deputy City Attorney City Manager
_____________________________
Director of Administrative Services
____________________________
Director of Human Resources
NOT YET APPROVED
080527 mb 8260765
EXHIBIT A
2008-2009 Management/Professional Compensation Plan Changes
Job
Code
Classification Title Grade
Code
Control
Point
Approx.
Annual
Hourly
172
Open Space & Parks Division Manager
(Title change from Open Space
Division Manager and comp grade
change)
TBD 10,416 125,000 60.10
ATTACHMENT 9
This page is intentionally left blank.
NOT YET APPROVED
RESOLUTION NO _____
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE COMPENSATION PLAN FOR CLASSIFIED
PERSONNEL (SEIU) ADOPTED BY RESOLUTION NO. 8658 TO
ADD ONE CLASSIFICATION
The Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. Pursuant to the provisions of Section 12 of Article III of the
Charter of the City of Palo Alto, the Compensation Plan for Classified Personnel (SEIU),
adopted by Resolution No. 8658, is hereby amended to add one new classification as set forth in
Exhibit A, attached hereto and incorporated herein by reference, effective July 1, 2008.
SECTION 2. The Director of Administrative Services is authorized to
implement the amended compensation plan as set forth in Section 1.
SECTION 3. The Council finds that this is not a project under the California
Environmental Quality Act and, therefore, no environmental impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
___________________________ ______________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
___________________________ ______________________________
Deputy City Attorney City Manager
_____________________________
Director of Administrative Services
____________________________
Director of Human Resources
080527 mb 8260766
NOT YET APPROVED
EXHIBIT A
2008-2009 SEIU Compensation Plan Changes
Job
Code
Classification Title Step Top Step
Monthly
Approx.
Annual
Hourly
TBD Permit Specialist
(New) 5 5,772 69,264 33.30
080527 mb 8260766
APPENDICES
APPENDIX 1
Operating Budget 2008-09 City of Palo Alto 1
2008-09 General Fund Summary
General Fund Summary
FUND SUMMARY
($000)
2006-07
Actual
2007-08
Adopted
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Revenues
Sales Tax 22,195 22,045 22,400 22,789 22,402 2
Property Tax 21,489 22,034 22,735 23,014 23,510 775
Transient Occupancy Tax 6,708 6,985 7,700 7,272 8,424 724
Utility Users Tax 9,356 9,402 9,793 10,110 10,783 990
Other Taxes and Fines 8,734 8,181 8,437 8,480 8,816 380
Charges for Services 19,484 20,383 20,383 20,229 20,849 466
Permits and Licenses 5,320 6,044 6,074 5,449 5,767 (307)
Return on Investment 3,132 2,191 2,466 2,191 2,348 (118)
Rental Income 13,105 13,037 13,037 13,037 13,426 389
From other agencies 752 118 167 81 86 (82)
Charges to Other Funds 9,800 10,650 10,650 10,647 10,952 302
Other Revenue 1,775 1,432 1,772 1,432 1,531 (241)
TOTAL REVENUES $121,850 $122,503 $125,615 $124,731 $128,894 $3,279
Operating Transfers-In 15,644 17,207 17,786 17,537 17,677 (109)
TOTAL SOURCE OF FUNDS $137,494 $139,710 $143,401 $142,268 $146,571 $3,170
APPENDIX 1
2008-09 General Fund Summary
City of Palo Alto Operating Budget 2008-092
Expenses
City Attorney 2,456 2,746 2,834 2,746 2,778 (56)
City Auditor 893 887 918 887 931 14
City Clerk 949 1,440 1,477 1,032 1,245 (232)
City Council 169 190 299 190 315 16
City Manager 1,727 2,002 2,500 2,006 2,231 (269)
Administrative Services 7,021 7,374 7,669 7,181 7,153 (516)
Community Services 20,137 21,212 21,537 21,023 21,600 63
Fire 21,559 22,868 23,120 23,515 24,260 1,140
Human Resources 2,577 2,703 2,821 2,706 2,822 0
Library 5,852 6,484 6,578 6,545 6,570 (8)
Planning and Community Environment 9,492 10,137 10,606 10,191 10,419 (187)
Police 25,900 27,981 28,886 28,179 29,831 946
Public Works 12,433 13,225 13,436 13,407 13,859 423
Non-Departmental 8,494 9,229 7,455 10,915 7,980 525
TOTAL EXPENSES $119,658 $128,478 $130,135 $130,524 $131,994 $1,859
Operating Transfers Out 4,011 2,030 3,763 1,094 1,160 (2,603)
Transfer to Infrastructure 8,736 8,677 11,807 9,247 12,131 324
TOTAL USE OF FUNDS $132,405 $139,185 $145,705 $140,865 $145,285 $(421)
NET SURPLUS (DEFICIT)$5,089 $525 $(2,304) $1,403 $1,287 $3,590
FUND SUMMARY
($000)
2006-07
Actual
2007-08
Adopted
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-
in-Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Operating Budget 2008-09 City of Palo Alto
2008-09 General Fund Summary
3
EXPENDITURES BY
CATEGORY 2006-07
Actuals
2007-08
Adjusted
Budget
2008-09
Adopted-in-
Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
Salaries and Benefits 84,042,795 90,650,678 92,107,693 91,263,053 612,375
Contract Services 9,142,453 11,623,073 10,307,818 11,169,314 (453,759)
Supplies and Materials 2,656,031 3,629,125 3,536,127 3,609,309 (19,816)
General Expense 8,731,670 9,537,511 9,576,647 9,564,744 27,233
Rents and Leases 683,089 737,230 725,058 728,211 (9,019)
Facilities and Equipment Purchases 375,963 464,264 501,977 503,004 38,740
Allocated Charges 14,026,416 13,493,060 13,768,838 15,155,942 1,662,882
Operating Transfers Out 4,010,921 3,763,376 1,094,086 1,160,491 (2,602,885)
Transfer to Infrastructure 8,735,562 11,806,905 9,247,023 12,130,596 323,691
TOTAL EXPENDITURES $132,404,900 $145,705,222 $140,865,267 $145,284,664 $(420,558)
RESERVES
($000)
2006-07
Actual
2007-08
Adopted
Changes
2007-08
BAO’s
Projected
06/30/08
2008-09
Projected
Changes
Projected
06/30/09
Reserves
Budget Stabilization Reserve (BSR) Activity:
BSR 27,480 525 (2,825) 25,180 287 25,467
Other Reserve Activity:
Public Safety Building 3,000 1,000 4,000
Encumbrance & Reappropriation 3,461 3,461 3,461
Equity Transfer Stabilization 3,465 3,465 3,465
Inventory of Materials & Supplies 2,567 2,567 2,567
Notes Receivable & Prepaid Items 2,435 2,435 2,435
TOTAL RESERVES $39,408 $525 $(2,825) $40,108 $1,287 $41,395
This page is intentionally left blank.
APPENDIX 2
2008-09 Enterprise Fund Summary
Operating Budget 2008-09 City of Palo Alto 1
Enterprise Fund Summary
FUND SUMMARY
($000)
Electric
Fund
Fiber
Optic
Fund
Gas
Fund
Wastewater
Collection
Fund
Water
Fund
Refuse
Fund
Storm
Drainage
Fund
Wastewater
Treatment
Fund Total
Revenues
Net Sales 104,403 2,682 50,347 13,709 26,517 27,574 5,366 20,552 251,150
Interest Income 6,111 227 736 470 1,015 486 229 600 9,873
Other Income 14,149 0 783 1,148 977 4,775 82 20,098 42,012
Bond Proceeds 0 0 0 0 35,000 0 0 0 35,000
TOTAL SOURCE OF FUNDS $124,663 $2,909 $51,865 $15,326 $63,510 $32,835 $5,677 $41,250 $338,035
Expenditures
Utility Purchases and
Charges 81,167 0 27,894 7,539 8,701 10,429 0 0 135,730
Salaries and Benefits 10,672 736 4,029 1,644 5,221 4,007 997 8,968 36,274
Contract Services 3,845 115 791 322 490 7,552 378 1,937 15,430
Supplies and Materials 803 18 498 146 439 485 95 1,712 4,194
Facilities and Equipment
Purchases 112 0 38 11 10 19 12 41 243
General Expense 3,536 19 668 56 249 385 11 154 5,078
Rents and Leases 3,876 14 301 205 2,005 4,310 6 18 10,735
Allocated Charges 7,512 245 3,723 1,888 2,908 3,846 600 4,371 25,094
Debt Service 8,992 0 949 129 776 398 951 816 13,011
Subtotal $120,516 $1,147 $38,889 $11,939 $20,800 $31,432 $3,050 $18,017 $245,789
Equity Transfer 9,268 0 3,135 0 2,667 0 0 0 15,070
Capital Improvement Pro-
gram 9,703 400 7,407 3,949 14,205 2,050 2,495 22,500 62,709
Operating Transfers Out 2,279 3 1,280 517 1,131 702 155 134 6,199
TOTAL USE OF FUNDS $141,766 $1,550 $50,711 $16,404 $38,803 $34,183 $5,700 $40,650 $329,767
TO/FROM RESERVES $(17,103) $1,360 $1,155 $(1,078) $24,707 $(1,349) $(24) $600 $8,268
APPENDIX 2
2008-09 Enterprise Fund Reserves
City of Palo Alto Operating Budget 2008-092
Enterprise Fund Reserves
RESERVES
($000)
2008-09
Projected
Beginning
Balance
2008-09
Changes
2008-09
Projected
Ending
Balance
2008-09
Reserve
Guideline
Range
Electric Fund
Emergency Plant Replacement 1,000 0 1,000 1,000 (min.)
Distribution Rate Stabilization 7,947 (2,267)5,680 7,250 -18,124
Supply Rate Stabilization 36,076 (8,974)27,102 40,584 -81,168
Calaveras 70,397 (5,862)64,535 68,879
Public Benefit 1,377 0 1,377
Central Valley O&M (116) 0 (116)
Underground Loan 698 0 698
Subtotal $117,379 $(17,103)$100,276
Gas Fund
Emergency Plant Replacement 1,000 0 1,000 1,000 (min.)
Distribution Rate Stabilization 4,285 41 4,326 4,076 - 10,190
Supply Rate Stabilization 4,990 1,114 6,104 9,763 - 20,921
Debt Service Reserve 952 0 952
Subtotal $11,227 $1,155 $12,382
Wastewater Collection Fund
Emergency Plant Replacement 881 119 1,000 1,000 (min.)
Rate Stabilization 6,264 (1,197)5,067 2,737 -6,844
Subtotal $7,145 $(1,078)$6,067
Water Fund
Emergency Plant Replacement 1,000 0 1,000 1,000 (min.)
Rate Stabilization 11,561 (4,643)6,918 5,321 -13,303
Bond Proceeds (Restricted)0 29,350 29,350
Debt Service Reserve 780 0 780
Subtotal $13,341 $24,707 $38,048
Refuse Fund
Rate Stabilization 2,514 (1,486)1,028 2,757 - 5,515
Landfill Closure and Postclosure Care Reserve 7,217 137 7,354
Water Resources Board 590 0 590
Subtotal $10,321 $(1,349)$8,972
Operating Budget 2008-09 City of Palo Alto
2008-09 Enterprise Fund Reserves
3
Storm Drainage Fund
Rate Stabilization 363 (24)339
Subtotal $363 $(24)$339
Wastewater Treatment Fund
Emergency Plant Replacement 1,337 200 1,537 1,547 (max.)
Rate Stabilization (11,739) 400 (11,339) 3,236 - 6,472
Bond Proceeds (Restricted)909
Subtotal $(10,393) $600 $(9,793)
Fiber Optics Fund
Emergency Plant Replacement 01,0001,000 1,000 (min.)
Rate Stabilization 2,738 360 3,098 536 - 1,341
Subtotal $2,738 $1,360 $4,098
TOTAL RESERVES $152,121 $8,268 $160,389
Emergency Plant Replacement 5,218 1,319 6,537
Rate Stabilization 64,999 (16,676)48,323
Bond Proceeds (Restricted)9 29,350 29,359
Debt Service Reserve 1,732 0 1,732
Calaveras 70,397 (5,862)64,535
Public Benefit 1,377 0 1,377
Central Valley O&M (116) 0 (116)
Underground Loan 698 0 698
Shasta Rewind Loan 000
Conservation Loan 000
Water Resources Board 590 0 590
Landfill Closure and Postclosure Care Reserve 7,217 137 7,354
TOTAL RESERVES $152,121 $8,268 $160,389
RESERVES
($000)
2008-09
Projected
Beginning
Balance
2008-09
Changes
2008-09
Projected
Ending
Balance
2008-09
Reserve
Guideline
Range
This page is intentionally left blank.
APPENDIX 3
2008-09 Budget City of Palo Alto 1
2008-13 CAPITAL IMPROVEMENT PROJECTS
SUMMARY BY FUND
($000)
Fund Category 2008-09 2009-10 2010-11 2011-12 2012-13 Total
Capital Fund $18,261 $17,717 $8,970 $7,772 $5,921 $58,642
Total Reimbursements (5,235) (5,480) (1,880) (1,898) (1,908)$(16,400)
Net Capital Fund $13,027 $12,238 $7,090 $5,875 $4,014 $42,242
Vehicle Replacement Fund $2,545 $445 $0 $0 $0 $2,990
Total Reimbursements (2,545) 0 0 0 0 $(2,545)
Net Vehicle Replacement Fund $0 $445 $0 $0 $0 $445
Technology Fund $2,387 $2,739 $450 $275 $275 $6,125
Total Reimbursements (1,208) (769) (231) (123) (123)$(2,453)
Net Technology Fund $1,179 $1,970 $219 $152 $152 $3,672
Electric Fund $10,103 $9,595 $10,385 $10,190 $9,960 $50,233
Total Reimbursements (1,830) (1,195) (1,190) (2,045) (2,650)$(8,910)
Net Electric Fund $8,273 $8,400 $9,195 $8,145 $7,310 $41,323
Gas Fund $7,407 $7,445 $7,667 $7,605 $4,927 $35,051
Total Reimbursements (698) (615) (633) (652) (672)$(3,270)
Net Gas Fund $6,710 $6,830 $7,034 $6,953 $4,255 $31,782
Water Fund $14,205 $26,952 $7,527 $4,171 $4,294 $57,149
Total Reimbursements (9,086) (23,353) (4,364) (875) (886)$(38,564)
Net Water Fund $5,119 $3,599 $3,163 $3,296 $3,408 $18,585
Wastewater Collection Fund $3,949 $3,916 $4,013 $4,115 $4,220 $20,213
Total Reimbursements (889) (901) (913) (925) (938)$(4,566)
APPENDIX 3
2008-13 Capital Improvement Projects Summary by
Fund continued
2 City of Palo Alto 2008-09 Budget
Net Wastewater Collection Fund $3,060 $3,015 $3,100 $3,190 $3,282 $15,647
Refuse Fund $2,050 $750 $3,250 $0 $0 $6,050
Total Reimbursements (63)0000$(63)
Net Refuse Fund $1,988 $750 $3,250 $0 $0 $5,988
Wastewater Treatment Fund $22,500 $2,600 $2,100 $2,100 $2,100 $31,400
Total Reimbursements (20,000) 0 0 0 0 $(20,000)
Net Wastewater Treatment Fund $2,500 $2,600 $2,100 $2,100 $2,100 $11,400
Storm Drainage Fund $2,172 $1,445 $1,520 $2,215 $2,305 $9,657
Total Reimbursements 00000 $0
Net Storm Drainage Fund $2,172 $1,445 $1,520 $2,215 $2,305 $9,657
Total CIP Costs (All Funds)$85,579 $73,604 $45,882 $38,443 $34,002 $277,509
Total Reimbursements (41,552) (32,313) (9,211) (6,518) (7,177)$(96,770)
Net CIP Costs $44,026 $41,291 $36,671 $31,925 $26,825 $180,739
($000)
Fund Category 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-09 Budget City of Palo Alto 3
CAPITAL IMPROVEMENT FUND FINANCIAL
SUMMARY
($000)
2006-07
Actual
2007-08
Adopted
Budget
2007-08
Adjusted
Budget
2008-09
Adopted-in-
Concept
Budget
2008-09
Proposed
Budget
2008-09
Budget
Change
REVENUES
Other Agencies 1,116 288 528 303 303 (226)
State of California 805 682 1,784 0 0 (1,784)
Stanford University 0 45 45 0 34 (12)
Investment Income 1,047 1,000 1,000 1,000 1,045 45
Other Revenue 75 400 402 400 400 (2)
Subtotal Revenues $3,042 $2,414 $3,758 $1,703 $1,781 $(1,977)
OPERATING TRANSFERS IN
General Fund 8,736 8,677 11,807 9,247 12,131 324
Street Improvement Fund 899 1,170 1,170 1,170 1,170 0
Developers Impact Fee-Park Fund 135 620 620 320 320 (300)
Utility Funds 672 0 950 0 240 (710)
California Avenue Parking District Permits
Fund 0094 0 0(94)
University Avenue Parking District Permits
Fund 200 0 00 00
Public Donation Fund 55 0 00 00
Assets Seizure Fund 18 0 00 00
Charleston Arastradero Safety Impact Fees
Fund 082 82 82 82 0
Law Enforcement Services Fund 0 0 100 0 0(100)
Subtotal Operating Transfers In $10,715 $10,549 $14,822 $10,819 $13,942 $(880)
TOTAL SOURCE OF FUNDS $13,757 $12,963 $18,581 $12,521 $15,723 $(2,857)
EXPENSES
Salaries and Benefits 2,665 2,617 2,617 2,648 2,819 202
Capital Project Expenditures 14,248 10,609 14,886 13,858 17,404 2,518
Sustainability Contingency 0 400 400 400 400 0
Subtotal Expenses $16,913 $13,626 $17,903 $16,906 $20,622 $2,720
Operating Transfers Out 250 0 00 00
TOTAL USE OF FUNDS $17,163 $13,626 $17,903 $16,906 $20,622 $2,720
Net to (from) Reserves $(3,405) $(662)$678 $(4,385)$(4,899) $(5,577)
Infrastructure Reserve Year-end Balance $15,815 $12,163 $16,493 $7,779 $11,594 $(4,899)
4 City of Palo Alto 2008-09 Budget
2008-13 CAPITAL IMPROVEMENT PROJECTS
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
KEY
Shaded areas denote new projects
TBD To Be Determined
Italicized text indicates reimbursement
* Denotes CityWorks infrastructure projects
CAPITAL FUND
Infrastructure Management Plan
Buildings and Facilities
PE-09004 Los Altos Treatment Plant
Master Plan Study*100 $100
PF-09002 Lucie Stern Community Cen-
ter and Theatre Exterior Paint*80 $80
PF-10001 Rinconada Pool Plaster 200 $200
PF-93009 Americans with Disabilities
Act Compliance*150 75 150 150 $525
PE-04014 Animal Services Center* 600 $600
PF-07000 Art Center Electrical &
Mechanical Upgrades*1,450 $1,450
PF-07002 Baylands Interpretive Center
Improvement*267 $267
PF-01003 Building Systems Improve-
ments*100 100 100 $300
PF-09000 Children's Theatre Improve-
ments*100 500 $600
PF-01002 Civic Center Infrastructure
Improvements*4,176 1,546 1,460 $7,182
PF-06004 Cubberley Restroom
Upgrades*300 $300
PF-02022 Facility Interior Finishes
Replacement*80 80 80 80 80 $400
PF-05003 Foothills Park Interpretive
Center Improvements*210 $210
PE-05010
Library - College Terrace
Library and Child Care Center
Improvements*
4,000 $4,000
2008-13 Capital Improvement Projects continued
2008-09 Budget City of Palo Alto 5
PF-09001
Library - Downtown Library
Mechanical and Electrical
Upgrades*
75 250 $325
PF-07010 Library - Main Library
Improvements*164 909 $1,073
PF-05002 Municipal Service Center
Improvements*641 $641
PF-00006 Roofing Replacement* 250 150 165 150 150 $865
PF-06001 Ted Thompson Garage
Improvements*67 $67
California Avenue Parking
Permits Fund (67)$(67)
PF-06002 Ventura Buildings Improve-
ments*90 600 $690
Net Subtotal $7,049 $7,448 $3,141 $1,940 $230 $19,808
Parks and Open Space
OS-09002 Baylands Emergency Access
Levee Repair 175 $175
OS-09001 Off-Road Pathway Resurfac-
ing and Repair*100 100 100 100 100 $500
PG-09002 Park and Open Space Emer-
gency Repairs 75 75 75 75 $300
PG-09003 Park Maintenance Shop
Remodel 150 $150
PE-06006 Alma Street Landscape
Improvements*156 $156
PE-07009
Baylands Athletic Center
Fencing, Dugout and Trailhead
Parking Renovations*
380 $380
Others (165)$(165)
PG-06003
Benches, Signage, Fencing,
Walkways, and Perimeter
Landscaping*
50 100 100 150 150 $550
PE-06010 City Parks Improvements* 200 425 330 440 $1,395
PE-07004 Cogswell Plaza Improve-
ments*130 $130
PE-07007 Cubberley Turf Renovation* 100 750 $850
Development Impact Fees (100) (750)$(850)
OS-07000 Foothills Park Road Improve-
ments*125 125 150 $400
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-13 Capital Improvement Projects continued
6 City of Palo Alto 2008-09 Budget
PE-09002 Greer Park Irrigation System
Replacement and Phase IV*1,450 $1,450
PE-07001 Hopkins Park Improvement* 67 $67
PE-08004 Lytton Plaza Renovation 300 $300
OS-00002 Open Space Lakes and Ponds
Maintenance*50 50 $100
OS-00001 Open Space Trails and Ameni-
ties*80 116 116 136 150 $598
PE-08001 Rinconada Park Improve-
ments*660 $660
PG-98001 School Playing Field Irriga-
tion*125 100 85 100 100 $510
Others (63) (50) (43) (50) (50)$(255)
PE-06011 Street Median Improvements* 156 156 156 $468
PG-06001 Tennis and Basketball Court
Resurfacing*130 55 55 55 55 $350
Others (50) (13) (13) (13) (13)$(100)
Net Subtotal $2,688 $1,850 $1,254 $1,240 $1,089 $8,119
Streets and Sidewalks
PL-04010 Bicycle Boulevards Imple-
mentation Project*50 50 50 50 50 $250
Local Agency Grant (25)$(25)
PO-89003 Sidewalk Repairs* 1,620 1,620 1,620 1,620 1,620 $8,100
PE-86070 Street Maintenance* 2,195 2,195 2,195 2,195 2,195 $10,975
Others (100) (100) (100) (100) (100)$(500)
Street Improvement Fund (1,070) (1,070) (1,070) (1,070) (1,070)$(5,350)
Net Subtotal $2,670 $2,695 $2,695 $2,695 $2,695 $13,450
Net Total Infrastructure $12,407 $11,993 $7,090 $5,875 $4,014 $41,377
Total Gross CityWorks Projects 13,454 13,592 8,240 7,032 5,246 $47,564
Miscellaneous
AS-09000 City of Palo Alto Municipal
Airport Transition Project 50 $50
CC-09001 Dimmer Replacement and
Lighting System Replacement 145 $145
FD-09001 Fire Apparatus Equipment
Replacement 69 69 $138
General Fund (52)(52)$(104)
Stanford (17)(17)$(35)
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-13 Capital Improvement Projects continued
2008-09 Budget City of Palo Alto 7
FD-09002 Jaws of Life Hurst Tool
Replacement 65 $65
General Fund (49)$(49)
Stanford (16)$(16)
AC-09002 New Sound System for Lucie
Stern Community Theatre 200 $200
General Fund (200)$(200)
AC-09001
Replacement of Children's
Theatre Audio and Visual
Monitoring Systems
200 $200
General Fund (150)$(150)
Others (50)$(50)
AS-08000 Acquisition of Los Altos
Treatment Plant Site 2,313 2,216 $4,530
General Fund (2,313) (2,216)$(4,530)
AC-86017 Art in Public Places 50 50 50 50 50 $250
General Fund (50) (50) (50) (50) (50)$(250)
PE-09003 City Facility Parking Lot
Maintenance 330 100 $430
PL-05003 College Terrace Traffic Calm-
ing 100 $100
General Fund (100)$(100)
PE-08005 Municipal Service Center
Resurfacing 480 $480
Enterprise Funds (240)$(240)
PE-06007 Park Restroom Installation 220 220 220 220 220 $1,100
Development Impact Fees (220) (220) (220) (220) (220)$(1,100)
PL-00026 Safe Routes to School 100 100 100 100 100 $500
Street Improvement Fund (100) (100) (100) (100) (100)$(500)
PO-05054 Street Lights Improvements 120 125 130 135 140 $650
General Fund (120) (125) (130) (135) (140)$(650)
PL-05030 Traffic Signal Upgrades 485 150 155 160 165 $1,115
General Fund (485) (150) (155) (160) (165)$(1,115)
Net Total Miscellaneous $620 $245 $0 $0 $0 $865
Capital Fund $18,261 $17,717 $8,970 $7,772 $5,921 $58,642
Total Reimbursements $(5,235)$(5,480)$(1,880)$(1,898)$(1,908)$(16,400)
Net Capital Fund $13,027 $12,238 $7,090 $5,875 $4,014 $42,242
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-13 Capital Improvement Projects continued
8 City of Palo Alto 2008-09 Budget
VEHICLE REPLACEMENT FUND
Miscellaneous
VR-07002 Diesel Truck Engine Emis-
sions Retrofits 360 $360
VR-09000 Scheduled Vehicle and Equip-
ment Replacements 2,545 $2,545
Enterprise Funds (1,286)$(1,286)
General Fund (1,259)$(1,259)
VR-04010 Vehicle Maintenance Facility
Upgrades 85 $85
Net Total Miscellaneous $0 $445 $0 $0 $0 $445
Vehicle Replacement Fund $2,545 $445 $0 $0 $0 $2,990
Total Reimbursements $(2,545)$0 $0 $0 $0 $(2,545)
Net Vehicle Replacement Fund $0 $445 $0 $0 $0 $445
TECHNOLOGY FUND
Technology
TE-09001 Fiber Optic Communications
to Remote Radio Sites 153 $153
Enterprise Funds (31)$(31)
Stanford (38)$(38)
TE-09000 Public Safety Computer-Aided
Dispatch Replacement 1,300 $1,300
Enterprise Funds (260)$(260)
Stanford (325)$(325)
TE-99010 Acquisition of New Comput-
ers 75 75 75 75 75 $375
TE-07003 Bill and Payment Processing 110 $110
Enterprise Funds (110)$(110)
TE-02015 Citywide GIS Data, Infrastruc-
ture & Applications 259 259 200 200 200 $1,117
Enterprise Funds (159) (159) (123) (123) (123)$(687)
TE-08002 Electronic Patient Care Report
(ePCR)20 20 $40
Stanford (5) (5)$(10)
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-13 Capital Improvement Projects continued
2008-09 Budget City of Palo Alto 9
TE-07000
Enterprise Application Infra-
structure Upgrade (formerly
CIS/SAP Transition)
435 135 75 $645
Enterprise Funds (268) (83) (46)$(397)
TE-06001 Library RFID Implementation 800 $800
TE-05000 Radio Infrastructure Replace-
ment 35 1,450 $1,485
Enterprise Funds (7) (290)$(297)
Stanford (5) (232)$(237)
TE-00010 Telephone System Replace-
ment 100 $100
Enterprise Funds (62)$(62)
Net Total Technology $1,179 $1,970 $219 $152 $152 $3,672
Technology Fund $2,387 $2,739 $450 $275 $275 $6,125
Total Reimbursements $(1,208)$(769)$(231)$(123)$(123)$(2,453)
Net Technology Fund $1,179 $1,970 $219 $152 $152 $3,672
ELECTRIC FUND
Miscellaneous
EL-09001 Evaluation of Local Cogenera-
tion Opportunities 350 $350
Net Total Miscellaneous $350 $0 $0 $0 $0 $350
Commercial Telecommunications
EL-06006 Fiber Optic Customer Connec-
tions (formerly EL-98002)200 200 200 200 200 $1,000
Others (200) (200) (200) (200) (200)$(1,000)
EL-06005
Fiber Optic Network System
Improvements (formerly EL-
98001)
200 200 200 200 200 $1,000
Net Total Commercial
Telecommunications $200 $200 $200 $200 $200 $1,000
Distribution System - Customer Design and Connection Services
EL-89028 Electric Customer Connec-
tions 1,800 1,900 2,000 2,100 2,200 $10,000
Others (750) (800) (850) (900) (900)$(4,200)
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-13 Capital Improvement Projects continued
10 City of Palo Alto 2008-09 Budget
Net Total Distribution System -
Customer Design and Connection
Services
$1,050 $1,100 $1,150 $1,200 $1,300 $5,800
Distribution System - System Improvements
EL-13000 Edgewood / Wildwood 4/
12kV Conversion 300 $300
EL-13001 Embarcadero / Melville 4/
12kV Conversion 500 $500
EL-13002 Relocate QR/HO 60kV Line
(Lane A & B)750 $750
EL-05001 Colorado Sw Sta 115kV Bus
Installation 500 1,000 1,500 $3,000
EL-08000 E. Charleston 4/12kV Conver-
sion 50 550 $600
EL-08002 E. Meadow/Alma/Loma 4/
12kV Conversion 100 1,000 $1,100
EL-98003 Electric System Improve-
ments 1,900 2,000 2,100 2,200 2,300 $10,500
Others (130) (135) (140) (145) (150)$(700)
EL-02011 Electric Utility GIS 100 $100
EL-11004 Hewlett Subdivision Rebuild
Los Trancos Road 400 $400
EL-09002 Middlefield / Colorado 4/12
kV Conversion 20 400 $420
EL-09000 Middlefield Underground
Rebuild 75 550 $625
EL-11007 Rebuild Greenhouse Condo
Area 50 450 $500
EL-12000 Rebuild UG District 12 80 1,200 $1,280
EL-11003 Rebuild UG District 15 750 $750
EL-09003 Rebuild UG District 17
(Downtown)600 500 $1,100
EL-11006 Rebuild UG District 18 350 $350
EL-11008 Rebuild UG District 19 60 500 $560
EL-11005 Rebuild UG District 22 1,000 $1,000
EL-10006 Rebuild UG District 24 85 1,000 250 $1,335
EL-02010 SCADA System Upgrades 250 $250
EL-11000 Seale/Waverley 4/12 kV Con-
version 35 350 $385
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-13 Capital Improvement Projects continued
2008-09 Budget City of Palo Alto 11
EL-11002 St. Francis/Oregon/Amarillo/
Louis 4/12 kV Conversion 400 $400
EL-89044 Substation Facility Improve-
ments 150 155 160 165 170 $800
EL-89038 Substation Protection
Improvements 220 230 240 250 260 $1,200
EL-11001 Torreya Court Rebuild 100 $100
EL-08001
UG District 42 - Embarcadero
Rd. (Between Emerson &
Middlefield)
200 3,000 $3,200
Others (1,400)$(1,400)
EL-11009 UG District 43 - Alma/Embar-
cadero 150 3,000 $3,150
Others (800)$(800)
EL-06002 UG District 45 - Downtown V 2,000 150 $2,150
Others (750) (60)$(810)
EL-06003 Utility Control Center
Upgrades 200 $200
EL-09004
W.Charleston/Wilkie Way to
South City Limit 4/12 kV Con-
version
500 $500
Net Total Distribution System -
System Improvements $6,585 $7,035 $7,775 $6,670 $5,730 $33,795
General Services - Communications
EL-89031 Communications System
Improvements 88 65 70 75 80 $378
Net Total General Services -
Communications $88 $65 $70 $75 $80 $378
Electric Fund $10,103 $9,595 $10,385 $10,190 $9,960 $50,233
Total Reimbursements $(1,830)$(1,195)$(1,190)$(2,045)$(2,650)$(8,910)
Net Electric Fund $8,273 $8,400 $9,195 $8,145 $7,310 $41,323
GAS FUND
Miscellaneous
GS-07000 Elwell court Tenant Improve-
ments 50 $50
Enterprise Funds (38)$(38)
Net Total Miscellaneous $13 $0 $0 $0 $0 $13
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-13 Capital Improvement Projects continued
12 City of Palo Alto 2008-09 Budget
Distribution System - Customer Design and Connection Services
GS-80017 Gas System Extensions 660 615 633 652 672 $3,232
Others (660) (615) (633) (652) (672)$(3,232)
Net Total Distribution System -
Customer Design and Connection
Services
$0 $0 $0 $0 $0 $0
Distribution System - System Improvements
GS-13001 GMR - Project 23 482 $482
GS-03007 Directional Boring Equipment 56 60 64 $180
GS-02013 Directional Boring Machine 40 185 45 $270
GS-80019 Gas Meters and Regulators 278 286 297 306 315 $1,482
GS-09000 Gas Station 1 Rebuild 201 $201
GS-10000 Gas Station 3 Rebuild 207 $207
GS-08011 GMR - Project 18 5,508 $5,508
GS-09002 GMR - Project 19 432 5,656 $6,088
GS-10001 GMR - Project 20 444 5,800 $6,244
GS-11000 GMR - Project 21 457 5,970 $6,427
GS-12001 GMR - Project 22 468 3,100 $3,568
GS-03008 Polyethylene Fusion Equip-
ment 30 32 34 $96
GS-03009 System Extensions - Unreim-
bursed 192 197 203 209 215 $1,016
Net Total Distribution System -
System Improvements $6,697 $6,830 $7,034 $6,953 $4,255 $31,769
Gas Fund $7,407 $7,445 $7,667 $7,605 $4,927 $35,051
Total Reimbursements $(698)$(615)$(633)$(652)$(672)$(3,270)
Net Gas Fund $6,710 $6,830 $7,034 $6,953 $4,255 $31,782
WATER FUND
Distribution System - Customer Design and Connection Services
WS-80013 Water System Extensions 343 353 364 374 386 $1,820
Others (843) (853) (864) (875) (886)$(4,321)
Net Total Distribution System -
Customer Design and Connection
Services
$(500)$(500)$(500)$(501)$(500)$(2,501)
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-13 Capital Improvement Projects continued
2008-09 Budget City of Palo Alto 13
Distribution System - System Improvements
WS-13001 WMR - Project 27 314 $314
WS-08002 Emergency Water Supply
Project 8,200 22,500 3,500 $34,200
Others (8,200) (22,500) (3,500)$(34,200)
WS-09000 Seismic Water Tank Valve 250 550 $800
WS-02014 W-G-W Utility GIS Data 65 $65
Enterprise Funds (43)$(43)
WS-80015 Water Meters 197 203 209 215 222 $1,046
WS-08001 Water Reservoir Coating
Improvements 1,800 $1,800
WS-80014 Water Service Hydrant
Replacement 206 209 212 217 222 $1,066
WS-07004 Water System Portable Emer-
gency Generators 174 $174
WS-08017 WMR - Project 22 2,730 $2,730
WS-09001 WMR - Project 23 240 2,845 $3,085
WS-10001 WMR - Project 24 292 2,950 $3,242
WS-11000 WMR - Project 25 292 3,060 $3,352
WS-12001 WMR - Project 26 305 3,150 $3,455
Net Total Distribution System -
System Improvements $5,619 $4,099 $3,663 $3,797 $3,908 $21,086
Water Fund $14,205 $26,952 $7,527 $4,171 $4,294 $57,149
Total Reimbursements $(9,086)$(23,353)$(4,364)$(875)$(886)$(38,564)
Net Water Fund $5,119 $3,599 $3,163 $3,296 $3,408 $18,585
WASTEWATER COLLECTION FUND
Miscellaneous
WC-09002 Root Treatment, Sediment,
and Dewatering Container 30 $30
Net Total Miscellaneous $30 $0 $0 $0 $0 $30
Distribution System - Customer Design and Connection Services
WC-80020 Sewer System Extensions 389 401 413 425 438 $2,066
Others (889) (901) (913) (925) (938)$(4,566)
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-13 Capital Improvement Projects continued
14 City of Palo Alto 2008-09 Budget
Net Total Distribution System -
Customer Design and Connection
Services
$(500)$(500)$(500)$(500)$(500)$(2,500)
Distribution System - System Improvements
WC-99013 Sewer Lateral/Manhole
Rehab/Replacement 560 560 560 560 560 $2,800
Net Total Distribution System -
System Improvements $560 $560 $560 $560 $560 $2,800
Collection System - System Improvements
WC-13001 WW Collection Sys. Rehab/
Aug. Project 26 310 $310
WC-12001 WW Collection Sys. Rehab/
Aug. Project 25 300 2,912 $3,212
WC-08012 WW Collection Sys. Rehab/
Aug. Project 21 2,700 $2,700
WC-09001 WW Collection Sys. Rehab/
Aug. Project 22 270 2,675 $2,945
WC-10002 WW Collection Sys. Rehab/
Aug. Project 23 280 2,750 $3,030
WC-11000 WW Collection Sys. Rehab/
Aug. Project 24 290 2,830 $3,120
Net Total Collection System -
System Improvements $2,970 $2,955 $3,040 $3,130 $3,222 $15,317
Wastewater Collection Fund $3,949 $3,916 $4,013 $4,115 $4,220 $20,213
Total Reimbursements $(889)$(901)$(913)$(925)$(938)$(4,566)
Net Wastewater Collection Fund $3,060 $3,015 $3,100 $3,190 $3,282 $15,647
REFUSE FUND
Miscellaneous
RF-09004 LATP Site Development Prep-
aration 200 $200
RF-09003 Recycling in Business Dis-
tricts 325 $325
RF-11001 Landfill Closure 3,250 $3,250
Net Total Miscellaneous $525 $0 $3,250 $0 $0 $3,775
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-13 Capital Improvement Projects continued
2008-09 Budget City of Palo Alto 15
Collection System - System Improvements
RF-09002 Byxbee Park Gas Collection
Systems Upgrade 500 $500
RF-10003 Drying Beds, Material Storage
and Transfer Area 125 750 $875
Enterprise Funds (63)$(63)
RF-10002 Flare Relocation Project 400 $400
RF-07001 Relocation of Landfill Facili-
ties 500 $500
Net Total Collection System -
System Improvements $1,463 $750 $0 $0 $0 $2,213
Refuse Fund $2,050 $750 $3,250 $0 $0 $6,050
Total Reimbursements $(63)$0 $0 $0 $0 $(63)
Net Refuse Fund $1,988 $750 $3,250 $0 $0 $5,988
WASTEWATER TREATMENT FUND
Miscellaneous
WQ-10001 Plant Master Plan 500 $500
Net Total Miscellaneous $0 $500 $0 $0 $0 $500
Wastewater Treatment - System Improvements
WQ-06014 Disinfection Facility Improve-
ment Program 20,000 $20,000
Others (20,000)$(20,000)
WQ-04011 Facility Condition Assess-
ment & Retrofit 1,000 800 1,000 1,000 1,000 $4,800
WQ-80021 Plant Equipment Replacement 1,350 800 1,000 1,000 1,000 $5,150
WQ-06013 Sludge Ash Processing and
Beneficial Use 400 $400
WQ-80022 System Flow Meter 150 100 100 100 100 $550
Net Total Wastewater Treatment -
System Improvements $2,500 $2,100 $2,100 $2,100 $2,100 $10,900
Wastewater Treatment Fund $22,500 $2,600 $2,100 $2,100 $2,100 $31,400
Total Reimbursements $(20,000)$0 $0 $0 $0 $(20,000)
Net Wastewater Treatment Fund $2,500 $2,600 $2,100 $2,100 $2,100 $11,400
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-13 Capital Improvement Projects continued
16 City of Palo Alto 2008-09 Budget
STORM DRAINAGE FUND
Collection System - System Improvements
SD-08101 Alma Street Storm Drain
Improvements 785 $785
SD-11101
Channing Avenue/Lincoln
Avenue Storm Drain Improve-
ments
820 895 1,590 1,680 $4,985
SD-06104
Connect Clara Drive Storm
Drains to Matadero Pump Sta-
tion
$
SD-06105 Innovative Storm Drain
Improvements 137 125 125 125 125 $637
SD-06102 San Francisquito Creek Storm
Water Pump Station 700 $700
SD-10101 Southgate Neighborhood
Storm Drain Improvements $
SD-06101 Storm Drain System Replace-
ment and Rehabilitation 550 500 500 500 500 $2,550
Net Total Collection System -
System Improvements $2,172 $1,445 $1,520 $2,215 $2,305 $9,657
Net Storm Drainage Fund $2,172 $1,445 $1,520 $2,215 $2,305 $9,657
($000)
CIP
Number Project Title 2008-09 2009-10 2010-11 2011-12 2012-13 Total
2008-09 Budget City of Palo Alto 1
PF-07002Baylands Interpretive Center Improvement
NEW - CITY OF PALO ALTO MUNICIPAL
AIRPORT TRANSITION PROJECT (AS-09000)
CIP FACTS:
• NEW
• Project Status: Pre-Design
• Timeline: FY 2008-10
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Administrative
Services
• Comprehensive Plan: Policy C-24
• Board/Commission Review: PTC
IMPACT ANALYSIS:
• Environmental: This project is categorically
exempt from CEQA under Section 15301.
• Design Elements: This project may be subject
to ARB review. This project may require Site and
Design Review.
• Operating: None
• Telecommunications: None
Description: This project will develop a transition plan to expeditiously
regain operational authority and management control of the City's
municipal airport from the County of Santa Clara. The County's current
lease agreement with the City expires in 2017. The County has offered to
terminate its lease agreement with the City of Palo Alto earlier than 2017.
Council has directed the city manager to begin negotiations with the
County on an earlier termination of the lease.
Justification: This project is a Council directed initiative. Council
directed that the City assume control of airport operations and management
by 2010.
Consultant Services Scope: Staff will also issue a request for
proposal (RFP) for consultant services to prepare an airport business plan.
Staff will also issue an RFP for consultant services to prepare an
Hazardous Materials Report.
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs $50,000 $50,000
Design Costs
Construction Costs
Other
Total Budget Request $50,000 $50,000
Revenues:
Source of Funds: Infrastructure Reserve
2 City of Palo Alto 2008-09 Budget
PF-07000Art Center Electrical & Mechanical Upgrades
NEW - LOS ALTOS TREATMENT PLANT
MASTER PLAN STUDY (PE-09004)
CIP FACTS:
• NEW
• Project Status: Pre-design
• Timeline: 2007-2010
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Public Works
• Comprehensive Plan: Policy C-24
• Board/Commission Review: PTC
IMPACT ANALYSIS:
• Environmental: May be subject to environ-
mental study
• Design Elements: Study
• Operating: None
• Telecommunications: None
Description: This project will begin the process in determining which
City services will be located at the LATP or to other available, non-
parkland areas of the City. The potential uses of LATP include a recycling
center, household hazardous waste drop-off, a new animal services center,
material storage area for the Utilities Department, drying bins for wet
materials removed from storm and sanitary sewers, and a transfer station to
store debris (until such time that it can be hauled to the Sunnyvale Smart
Station for disposal). In addition a resource recovery facility will also be
included in the study. The resource recovery facility will be an area where
salvaged materials from construction demolition (such as sinks, doors,
fixtures, etc.) can be sold or provided to customers at no-cost.
Justification: With the upcoming closure of the landfill at Bixby Park,
services and uses that are presently located at the site (recycling center,
drying bins, etc.) will need to be relocated. The LATP and a non-parkland
area to the west of the sewage treatment plant are areas that have been
identified as potential new sites for these uses. The master plan study will
determine whether the various uses will fit at the site, determine zoning
and provide conceptual drawings of site layouts and cost estimates. A new
reuse facility will also be considered as part of the master plan study. The
reuse facility could offer items salvaged from construction projects, such as
doors, fixtures and furnishings for sale. The use of a reuse facility supports
one of the concepts contained in the City's Zero Waste Ordinance which is
to reduce the amount of material going into landfills.
Consultant Services Scope: Study the LATP and other sites for their
suitability for uses such as a new animal services center, resource recovery
facility, relocated recycling center and transfer facility. The study will also
develop a report showing general site layout and prepare cost estimates.
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs $100,000 $100,000
Design Costs
Construction Costs
Other
Total Budget Request $100,000 $100,000
Revenues:
Source of Funds: Infrastructure Reserve
2008-09 Budget City of Palo Alto 3
PF-01003Building Systems Improvements
NEW - EVALUATION OF LOCAL
COGENERATION OPPORTUNITIES (EL-09001)
CIP FACTS:
• New
• Project Status: Pre-Design
• Timeline: FY 2009-2013
• Managing Department: Utilities
• Comprehensive Plan: Policies N-44; N-46
• Board/Commission Review: ARB, HRB
IMPACT ANALYSIS:
• Environmental: This project may require Air
emissions, visual, land use, etc.
• Design Elements: This Matching electrical-
heat-cooling needs number and type of genera-
tors, waste heat capture system, interconnection
and delivery system, plant operational bench-
marks and guarantees, developing a contractual
framework, etc.
• Operating: None
• Telecommunications: None
Description: Phase I of this project envisages the City and Roche to
jointly engage an engineering and construction management/consulting
company to undertake a more detailed techno-economic feasibility of a
cogeneration project at the Roche campus. Additional consulting and legal
help may also be needed fully scope out the project.
The City, through a study conducted by Rocky Mountain Institute, has
identified a number of customer locations suitable for on-site combined
heat and power generation to efficiently meet the electrical and heat/
cooling needs. An additional screening study by the US Environmental
Protection Agency determined that facilities at the Roche Biosciences and
Veterans Administration hospital were good sites for cogeneration projects.
Justification: After energy efficiency projects that reduce the need for
electricity and heat/cooling, cogeneration is the most efficient way to meet
the remaining electrical and heat/cooling demand at customer sites.
Cogeneration will reduce California-wide greenhouse gas emissions
compared to separate fossil fuel fired generators, boilers, and chillers. The
project is also expected to eliminate 'halogenated hydrocarbon' based
refrigerants at the Roche campus, a gas that causes ozone depletion and
contributes to global warming. Such a local supply project will reduce
electrical transmission and distribution losses, save transmission and
market energy purchase cost, enhance electricity supply reliability, and will
partially meet City's local electric capacity needs.
Consultant Services Scope: A number of consultants may be retained
to study and design projects to optimally match the heat and electrical
energy needs of the customer and the City. Roche, City, and Consultants
will study the technical, economic and environmental impact of such
projects at the Roche campus.
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs $350,000 $350,000
Design Costs
Construction Costs
Other
Total Budget Request $350,000 $350,000
Revenues:
Source of Funds: Electric Fund
4 City of Palo Alto 2008-09 Budget
ANIMAL SERVICES CENTER (PE-04014)
CIP FACTS:
• Continuing
• Project Status: Master Plan, Construction
• Timeline: FY 2009-2013
• Managing Department: Public Works
• Comprehensive Plan: This project furthers
Policy C-24 and C-19.
• Board/Commission Review: ARB, HRB
IMPACT ANALYSIS:
• Environmental: Environmental analysis will be
required.
• Design Elements: New building will be LEED
Silver. Project will be reviewed by ARB and
P&TC
• Operating: A new site will reduce the cost of
structural and maintenance activities performed
by Public Works/Facilities Management.
• Telecommunications: Uses and costs should
be roughly equivalent to existing with the excep-
tion of an expanded alarm system.
Description: This project will provide for feasability studies and
potential design and construction of a new Animal Services Center at the
former Los Altos Treatment (LATP) plant site on San Antonio Road,
pending Council direction. The current facility contains a spay and neuter
clinic, dog kennels, cat rooms, administrative spaces and a retail area. In
addition to the current uses, the new project will include a room for small
animals and reptiles, a protective custody kennel and an alarm system to
alert staff to the presence of escaped dogs.
Justification: The existing Animal Services Center (ASC) site was
recently identified as a potential location for an auto dealership and the
LATP as a location for the new ASC. The LATP has also been identified as
a potential site for a recycling center and other uses. This CIP will include
the development of a master plan that considers the best way to locate the
various uses competing for the site. Construction on a new ASC cannot
begin until existing hazardous materials are removed from the site. A study
of the hazardous materials removal methods and requirements is currently
underway.
The existing ASC was built in 1972. It was remodeled in 1986 and in 1990
in an effort to make the space more efficient. Many of the building systems
such as the roof, heating and air conditioning are antiquated and will be
replaced in FY 2007-08 along with accessibility upgrades. The building is
functionally obsolete and is in need of extensive termite and dry rot repairs
as well as seismic upgrades. The site also lacks a protective custody kennel
to house dogs that are being held in isolation pending resolution of court
cases.
Supplemental Information: Since 1993, the City has provided animal
control services to the cities of Mountain View, Los Altos and Los Altos
Hills. It is expected that these partner cities will pay their proportional
share of a new facility as it is less costly than a major renovation of the
existing structure. The existing ASC site was recently identified as a site for an auto dealership which would retain General Fund
revenues within the City. The cost of environmental clean-up of the site is not included in this CIP but will be done through another
CIP proposed for FY 2008-09. Furnishing and equipment for a new ASC is not included in this CIP.
PRIOR YEARS
PY Budget $868,012
PY Actuals as of 12/31/2007 $418,704
ANIMAL SERVICES CENTER (PE-04014)
continued
2008-09 Budget City of Palo Alto 5
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs
Design Costs
Construction Costs $600,000 $600,000
Other
Total Budget Request $600,000 $600,000
Revenues:
Source of Funds: Infrastructure Reserve
6 City of Palo Alto 2008-09 Budget
PE-08004Lytton Plaza Renovation
LYTTON PLAZA RENOVATION (PE-08004)
CIP FACTS:
• New
• Project Status: Design
• Timeline: FY 2008-2009
• Overall Project Completion: 0%
• Managing Department: Public Works
• Comprehensive Plan: Programs L-33 and L-
34
• Board/Commission Review: ARB, PRC, PTC
IMPACT ANALYSIS:
• Environmental: Categorically exempt from
CEQA.
• Design Elements: ARB/PRC review may be
required.
• Operating: May result in increased mainte-
nance costs.
Description: This project will reonovate/reconstruct Lytton Plaza on the
southeast corner of University Ave. and Emerson St. The Friends of Palo
Alto Parks with the support of the downtown business district have
proposed a Public/Private partnership to fund these renovations. The
proposed improvements will include demolition of the existing plaza and
construct new improvements including paving treatment, landscaping and
potential tables and water feature.
Justification: The plaza located in the heart of downtown Palo Alto is in
need of renovation. It currently is attracting loiterers, is in disrepair and
lacks aesthetics that would make the plaza an appealing and family friendly
space.
Supplemental Information: A letter of intent between the City and the
private entity will spell out funding commitments of the private/public
partnership along with specific design and construction responsibilities.
PRIOR YEARS
PY Budget $50,000
PY Actuals as of 12/31/2007 $0
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs
Design Costs $300,000 $300,000
Construction Costs
Other
Total Budget Request $300,000 $300,000
Revenues:
Source of Funds: Infrastructure Reserve
Council Policy Direction:This project requires significant diversion of staffing and/or City funds due to outside funding
opportunity.
2008-09 Budget City of Palo Alto 7
PE-09002Greer Park Irrigation System Replacement and Phase IV
ELWELL COURT TENANT IMPROVEMENTS
(GS-07000)
CIP FACTS:
• NEW
• Project Status: Construction
• Timeline: FY 2008-09
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Utilities
• Comprehensive Plan: Policies C-24, Program
C-19
• Board/Commission Review: PRC, ARB, PTC
IMPACT ANALYSIS:
• Environmental: This project is categorically
exempt from CEQA under Section 15301.
• Design Elements: None
• Operating: This project Reduces cost of sys-
tem maintenance.
• Telecommunications: None
Description: This project will complete the tenant improvements at 1005
and 1007 Elwell Court. The Utilities Engineering Customer service group
moved from 1003 Elwell to 1005 Elwell Court. 1005 and 1007 Elwell
Court are adjacent spaces. The spaces will be joined internally. This
project provides for new fire and training room wall and door construction.
Additional heating, air conditioning, electrical codes and safety
improvements are also included.
Justification: The improvements the adjacent 1005 and 1007 Elwell
Court spaces are required by existing codes to join the spaces into one work
area that will provide a safe environment for the Utilities engineering
employees.
Consultant Services Scope: Constructing heating, air conditioning,
fire and training room walls, doors and electrical tenant improvements to
join the adjacent 1005 and 1007 office space.
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs
Design Costs
Construction Costs $50,000 $50,000
Other
Total Budget Request $50,000 $50,000
Revenues:
Source of Funds: $12,500 from each of the Water, WW Collection, Gas and Electric Funds.
8 City of Palo Alto 2008-09 Budget
RF-10003Drying Beds, Material Storage and Transfer Area
DRYING BEDS, MATERIAL STORAGE AND
TRANSFER AREA (RF-10003)
CIP FACTS:
• Continuing
• Project Status: Construction
• Timeline: FY 2009-2010
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Public Works
• Comprehensive Plan: Policy N-37
• Board/Commission Review: ARB
IMPACT ANALYSIS:
• Environmental: Possible exemption.
• Design Elements: This project may be subject
to ARB review.
• Operating: None
• Telecommunications: None
Description: This project includes designing and implementing two
bunker storage-transfer systems for dry and wet materials. The project will
also evaluate potential non-park land sites for these activities. The dry
system will be used to store inert solids and leaves from municipal
operation construction projects and street sweeping. The wet system will be
used for storm drain and sanitary sewer debris from Vac-con trucks.
Justification: This project will be developed in anticipation of the
landfill closure in 2011.
Supplemental Information: Feasibility of processing other wet
construction materials and allowing contractors to use the systems will be
considered during the design phase.
Refuse, Storm Drain, and Wastewater Collection funds will share the cost
of construction.
PRIOR YEARS
PY Budget $0
PY Actuals as of 12/31/2007 $0
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs
Design Costs
Construction Costs $125,000 $750,000 $875,000
Other
Total Budget Request $125,000 $750,000 $875,000
Revenues:
Source of Funds: Refuse Fund with reimbursement from Wastewater Collection Fund ($62,500)
2008-09 Budget City of Palo Alto 9
SCHEDULED VEHICLE AND EQUIPMENT
REPLACEMENTS (VR-09000)
CIP FACTS:
• Continuing
• Timeline: FY 2008-2009
• Percent Spent: 0.00%
• Managing Department: Public Works
• Comprehensive Plan: Policy N-26, Program
N-41
• Board/Commission Review: None
IMPACT ANALYSIS:
• Environmental: This project is categorically
exempt from CEQA under Section 15301.
• Design Elements: None
• Operating: This project requires ongoing main-
tenance and replacement costs.
• Telecommunications: None
Description: This project will involve the scheduled replacement of
existing City fleet vehicles and equipment for the 2008-09 fiscal year.
Justification: The ongoing replacement of City fleet vehicles and
equipment is prescribed by City Policy and Procedures Section 4-01. The
policy includes guidelines for these replacements based on age, mileage
accumulation, and obsolescence. Timely replacement of vehicles lowers
maintenance costs, helps to maintain or even increase the productivity of
client departments, and allows the City to take advantage of new
technology.
Supplemental Information: 44 vehicles are scheduled for replacement
in 2008-09, including 21 vehicles in the General Fund at a cost of
$1,189,000, and 23 vehicles in the Enterprise Funds at a cost of $1,311,000.
The vehicle replacement schedule includes the following quantities and
vehicle types: 3 sedans; 5 police patrol vehicles; 8 pickup trucks and vans;
6 miscellaneous light trucks; 1 fire apparatus; 3 street sweepers; 3 medium/
heavy-duty trucks; 8 miscellaneous equipment and 7 trailers.
Significant purchase include: 1 fire heavy rescue ($520,000); 2 street
sweepers ($350,000); wheel loader ($100,000); 2 forklifts ($150,000).
PRIOR YEARS
PY Budget $0
PY Actuals as of 12/31/2007 $0
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs
Design Costs
Construction Costs
Other $2,545,000 $2,545,000
Total Budget Request $2,545,000 $2,545,000
Revenues: $2,545,000 $2,545,000
Source of Funds:
Vehicle Replacement Fund with the following reimbursements: Electric Fund($241,000);
Gas Fund($275,000); General Fund($1,259,000); Refuse Fund($380,000); Wastewater
Collection Fund($170,000); Wastewater Treatment Fund($75,000); Water Fund($145,000)
10 City of Palo Alto 2008-09 Budget
GREER PARK IRRIGATION SYSTEM
REPLACEMENT AND PHASE IV (PE-09002)
CIP FACTS:
• Continuing
• Project Status: Pre-Design
• Timeline: FY 2009-2011
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Public Works
• Comprehensive Plan: Policies C-24, C-26, C-
32, Program C-19
• Board/Commission Review: PRC, ARB, PTC
IMPACT ANALYSIS:
• Environmental: This project is categorically
exempt from CEQA under Section 15301.
• Design Elements: This project will have the
design reviewed by PWD, CSD, and Planning for
site and design.
• Operating: This project will have an estimated
annual maintenance costs of $9,000.
• Telecommunications: None
Description: The project will design and construct a passive park and
replace the irrigation pump station on the undeveloped land and include
replacement of the existing irrigation system and children’s play areaa
in the developed area of the park.
The project will include drainage, irrigation, landscaping, site pathways,
furnishings, new pumps and controls, increasing the recycled water and
potable water supply lines, and a pump building enclosure. Landscaping,
site pathways, and furnishings on the developed area of the park will
be improved as funding allows.
Justification: There has been a groundswell of community support for
the completion of Greer Park and Council directed the land be used for a
passive park. Two of three pumps are broken resulting in a significant loss
of water pressure for the park irrigation system.
All three pumps and the irrigation system are in need of replacement and
should be housed in a pump building to protect the new pump station from
the elements. The new station will be located approximately in its current
location and will be housed in a protected structure. The existing
children’s play area is in need of replacement and existing pathways
are in need of repair.
Supplemental Information: This added pump station and an added art
component, supplemental landscaping, and safety lighting have increased
the construction amount needed for FY 2008-09. If the community
outreach efforts result in a request for other improvements such as a
dog park expansion, these improvements will require outside funding
sources.
PRIOR YEARS
PY Budget $400,000
PY Actuals as of 12/31/2007 $0
GREER PARK IRRIGATION SYSTEM REPLACEMENT AND PHASE IV
(PE-09002)
2008-09 Budget City of Palo Alto 11
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs
Design Costs
Construction Costs $1,450,000 $1,450,000
Other
Total Budget Request $1,450,000 $1,450,000
Revenues:
Source of Funds: Infrastructure Reserve
Council Policy Direction:Subject to review for significant change in service level requiring additional staffing and
resources.
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APPENDIX 4
Revenue Options
Department Description
Revenue
Enhancement Expense Net Total Service Impacts/ Issues
Planning Public Safety Development Impact fee $300,000 ($50,000)$250,000 $2-$3 per square foot additional (nexus study
required)
Cost Recovery for Code Enforcement $150,000 $150,000
CSD Enact a landlord registration fee that
would pay for mediation services
$65,000 $65,000 Existing registry, but no fee. Would require an
ordinance change and staff costs
Increase recreation/park revenue $50,000 $50,000 The current $5 per season (field users) is
being transitioned to an hourly rate over the
next few years for more cost recovery
Police Increase Parking Enforcement
Program. Includes adding 1.0 FTE
$250,000 ($83,055)$166,945 Due to current demand for parking
enforcement current staff in unable to actively
enforce all areas of town on a continued basis
(e.g. Cal Ave, school zones) and backfill for
time off.
Spay & Neuter program $35,000 $35,000 Increase fees to bring program up to full cost
recovery
Additional cost recovery from Stanford
for special event costs (i.e. football
games)
$68,000 $68,000 Pending negotiation with Stanford
Total Revenue "Best Bets" $784,945
Expense Options
Department Description
Revenue
enhancement
Expense
reduction Net Total Service Impacts/ Issues
City Clerks
Office
Reduce the publication of the Board
and Commission recruitment ads from
4 to 2 in a two week period. $304 per
ad (2 week period)
$7,904 $7,904 Requires a Muni Code change
Eliminate the printing of the City
Council agenda in the PA Weekly
$456 per ad per week
$11,856 $11,856 Requires a Muni Code change; also use more
electronic options/website
CSD Eliminate .75 FTE Open Space
Assistant position (to be vacant
pending retirement)
$35,250 $35,250 Open space areas would not be cleaned of
trash on as regular a basis. Some small
repairs would not take place. Seek volunteer
efforts to mitigate issues
ASD Efficiency saving from moving to direct
deposit and eliminate a frozen
Account Specialist (1 FTE)
$40,000 $40,000 Accounts Payable processing via e-checks
Police Reduce the Canine program from 3
teams to 2
$39,000 $39,000
Reduce SWAT expense $4,320 $4,320
Incorporate heath resource program
into employee assistance program
(EAP)
$15,000 $15,000
Reduce range qualifications to 3 times
per year
$9,000 $9,000 Costs include range rental fees, ammunition
and overtime salaries. A fourth qualification
will be performed via simulation.
Fire Overtime Savings $15,000 $15,000
Total Expense "Best Bets"$177,330
Grand Total "Best Bets" $962,275
Best Bets - Revenue and Expense Options
to Help the General Fund Accommodate
Debt Service for the Public Safety Building
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APPENDIX 5
CITY OF PALO ALTO
2008-13 PROPOSED CAPITAL IMPROVEMENT PROGRAM
SUMMARY OF CHANGES
Originating
Department
Project
Number Project Title
2008-09
Project Cost Funding Source COMMENT
Administrative
Services
AS-09000 City of Palo Alto Municipal Airport
Transition Project
50,000$ Infrastructure Reserve $50,000 request to increase 2008-09
proposed budget. This project will provide
initial funding for a business plan to
determine the long-term financial strength of
the airport and investigate hazardous
materials level 1 & 2 to see if there is any
hazardous material clean up required.
(Exhibit A)
Public Works PE-09004 Los Altos Treatment Plant (LATP)
Master Plan Study
100,000$ Infrastructure Reserve $100,000 request to increase 2008-09
proposed budget. This project will determine
which City services should be located at the
LATP or to other available, non-parkland
areas of the City. (Exhibit B)
Utilities EL-09001 Evaluation of Local Cogeneration
Opportunities
350,000$ Electric Fund Supply
Rate Stabilization
Reserve
$350,000 request to increase 2008-09
proposed budget. This project will engage
an engineering and construction
management/consulting company to
undertake a detailed techno-economic
feasibility study of a cogeneration project at
the Roche campus. (Exhibit C)
Originating
Department
Project
Number Project Title Amount Funding Source COMMENT
Public Works PE-04014 Animal Services Center 600,000$ Infrastructure Reserve $600,000 request to increase 2008-09
proposed budget. This project will provide
funding for the design and construction of a
new Animal Services Center at the former
Los Altos Treatment plant site. (Exhibit D)
Public Works PE-08004 Lytton Plaza Renovation 300,000$ Infrastructure Reserve $300,000 request to increase 2008-09
proposed budget. This is a Public/Private
partnership with the Friends of Palo Alto
Parks to renovate Lytton Plaza. CC had
appropriated $50,000 in 2007-08, and an
additional $300,000 is requested to pay for
the total share of the City. (Exhibit E)
Utilities GS-07000 Elwell Court Tenant
Improvements
$ 50,000 Gas Fund ($12,500);
Water Fund ($12,500);
Electric Fund ($12,500);
Wastewater Collection
Fund ($12,500)
$50,000 request to increase 2008-09
proposed budget. To provide additional
funding for the Elwell Court improvements.
(Exhibit F)
Public Works RF-10003 Drying Beds, Material Storage and
Transfer Area
$ 125,000 $62,500 (Refuse Fund);
$62,500 (Wastewater
Collection Fund)
To revise funding sources of project as
indicated. (Exhibit G)
Public Works VR-09000 Scheduled Vehicle and Equipment
Replacement
$ 45,000 General Fund $45,000 request to increase 2008-09
proposed budget. A new vehicle for use by
Facilities Mechanic (additional position
proposed in 2008-09) will be needed.
Vehicle will need radio, shelving, and
additional mounted equipment specific to
use by Facilities Mechanic. (Exhibit H)
Public Works PE-09002 Greer Park Irrigation System
Replacement and Phase IV
$ 1,450,000 Infrastructure Reserve Scope change only. (Exhibit I)
CONTINUING PROJECTS
NEW PROJECTS
2008-09 Budget City of Palo Alto 1
PF-07002Baylands Interpretive Center Improvement EXHIBIT A
NEW - CITY OF PALO ALTO MUNICIPAL
AIRPORT TRANSITION PROJECT (AS-09000)
CIP FACTS:
• NEW
• Project Status: Pre-Design
• Timeline: FY 2008-10
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Administrative
Services
• Comprehensive Plan: Policy C-24
• Board/Commission Review: PTC
IMPACT ANALYSIS:
• Environmental: This project is categorically
exempt from CEQA under Section 15301.
• Design Elements: This project may be subject
to ARB review. This project may require Site and
Design Review.
• Operating: None
• Telecommunications: None
Description: This project will develop a transition plan to expeditiously
regain operational authority and management control of the City's
municipal airport from the County of Santa Clara. The County's current
lease agreement with the City expires in 2017. The County has offered to
terminate its lease agreement with the City of Palo Alto earlier than 2017.
Council has directed the city manager to begin negotiations with the
County on an earlier termination of the lease.
Justification: This project is a Council directed initiative. Council
directed that the City assume control of airport operations and management
by 2010.
Consultant Services Scope: Staff will also issue a request for
proposal (RFP) for consultant services to prepare an airport business plan.
Staff will also issue an RFP for consultant services to prepare an
Hazardous Materials Report.
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs $50,000 $50,000
Design Costs
Construction Costs
Other
Total Budget Request $50,000 $50,000
Revenues:
Source of Funds: Infrastructure Reserve
2008-09 Budget City of Palo Alto 2
Description: This project will begin the process in determining which
City services will be located at the LATP or to other available, non-
parkland areas of the City. The potential uses of LATP include a recycling
center, household hazardous waste drop-off, a new animal services center,
material storage area for the Utilities Department, drying bins for wet
materials removed from storm and sanitary sewers, and a transfer station to
store debris (until such time that it can be hauled to the Sunnyvale Smart
Station for disposal). In addition a resource recovery facility will also be
included in the study. The resource recovery facility will be an area where
salvaged materials from construction demolition (such as sinks, doors,
fixtures, etc.) can be sold or provided to customers at no-cost.
Justification: With the upcoming closure of the landfill at Bixby Park,
services and uses that are presently located at the site (recycling center,
drying bins, etc.) will need to be relocated. The LATP and a non-parkland
area to the west of the sewage treatment plant are areas that have been
identified as potential new sites for these uses. The master plan study will
determine whether the various uses will fit at the site, determine zoning
and provide conceptual drawings of site layouts and cost estimates. A new
reuse facility will also be considered as part of the master plan study. The
reuse facility could offer items salvaged from construction projects, such as
doors, fixtures and furnishings for sale. The use of a reuse facility supports
one of the concepts contained in the City's Zero Waste Ordinance which is
to reduce the amount of material going into landfills.
Consultant Services Scope: Study the LATP and other sites for their
suitability for uses such as a new animal services center, resource recovery
facility, relocated recycling center and transfer facility. The study will also
develop a report showing general site layout and prepare cost estimates.
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs $100,000 $100,000
Design Costs
Construction Costs
Other
Total Budget Request $100,000 $100,000
Revenues:
Source of Funds: Infrastructure Reserve
PF-07000Art Center Electrical & Mechanical Upgrades EXHIBIT B
NEW - LOS ALTOS TREATMENT PLANT
MASTER PLAN STUDY (PE-09004)
CIP FACTS:
• NEW
• Project Status: Pre-design
• Timeline: 2007-2010
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Public Works
• Comprehensive Plan: Policy C-24
• Board/Commission Review: PTC
IMPACT ANALYSIS:
• Environmental: May be subject to environ-
mental study
• Design Elements: Study
• Operating: None
• Telecommunications: None
3 City of Palo Alto 2008-09 Budget
Description: Phase I of this project envisages the City and Roche to
jointly engage an engineering and construction management/consulting
company to undertake a more detailed techno-economic feasibility of a
cogeneration project at the Roche campus. Additional consulting and legal
help may also be needed fully scope out the project.
The City, through a study conducted by Rocky Mountain Institute, has
identified a number of customer locations suitable for on-site combined
heat and power generation to efficiently meet the electrical and heat/
cooling needs. An additional screening study by the US Environmental
Protection Agency determined that facilities at the Roche Biosciences and
Veterans Administration hospital were good sites for cogeneration projects.
Justification: After energy efficiency projects that reduce the need for
electricity and heat/cooling, cogeneration is the most efficient way to meet
the remaining electrical and heat/cooling demand at customer sites.
Cogeneration will reduce California-wide greenhouse gas emissions
compared to separate fossil fuel fired generators, boilers, and chillers. The
project is also expected to eliminate 'halogenated hydrocarbon' based
refrigerants at the Roche campus, a gas that causes ozone depletion and
contributes to global warming. Such a local supply project will reduce
electrical transmission and distribution losses, save transmission and
market energy purchase cost, enhance electricity supply reliability, and will
partially meet City's local electric capacity needs.
Consultant Services Scope: A number of consultants may be retained
to study and design projects to optimally match the heat and electrical
energy needs of the customer and the City. Roche, City, and Consultants
will study the technical, economic and environmental impact of such
projects at the Roche campus.
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs $350,000 $350,000
Design Costs
Construction Costs
Other
Total Budget Request $350,000 $350,000
Revenues:
Source of Funds: Electric Fund
PF-01003Building Systems Improvements EXHIBIT C
NEW - EVALUATION OF LOCAL
COGENERATION OPPORTUNITIES (EL-09001)
CIP FACTS:
• New
• Project Status: Pre-Design
• Timeline: FY 2009-2013
• Managing Department: Utilities
• Comprehensive Plan: Policies N-44; N-46
• Board/Commission Review: ARB, HRB
IMPACT ANALYSIS:
• Environmental: This project may require Air
emissions, visual, land use, etc.
• Design Elements: This Matching electrical-
heat-cooling needs number and type of genera-
tors, waste heat capture system, interconnection
and delivery system, plant operational bench-
marks and guarantees, developing a contractual
framework, etc.
• Operating: None
• Telecommunications: None
2008-09 Budget City of Palo Alto 4
EXHIBIT D
ANIMAL SERVICES CENTER (PE-04014)
CIP FACTS:
• Continuing
• Project Status: Master Plan, Construction
• Timeline: FY 2009-2013
• Managing Department: Public Works
• Comprehensive Plan: This project furthers
Policy C-24 and C-19.
• Board/Commission Review: ARB, HRB
IMPACT ANALYSIS:
• Environmental: Environmental analysis will be
required.
• Design Elements: New building will be LEED
Silver. Project will be reviewed by ARB and
P&TC
• Operating: A new site will reduce the cost of
structural and maintenance activities performed
by Public Works/Facilities Management.
• Telecommunications: Uses and costs should
be roughly equivalent to existing with the excep-
tion of an expanded alarm system.
Description: This project would provide for design and construction of a
new Animal Services Center at the former Los Altos Treatment (LATP)
plant site on San Antonio Road. The current facility contains a spay and
neuter clinic, dog kennels, cat rooms, administrative spaces and a retail
area. In addition to the current uses, the new project will include a room
for small animals and reptiles, a protective custody kennel and an alarm
system to alert staff to the presence of escaped dogs.
Justification: The existing Animal Services Center (ASC) site was
recently identified as a potential location for an auto dealership and the
LATP as a location for the new ASC. The LATP has also been identified as
a potential site for a recycling center and other uses. This CIP will include
the development of a master plan that considers the best way to locate the
various uses competing for the site. Construction on a new ASC cannot
begin until existing hazardous materials are removed from the site. A study
of the hazardous materials removal methods and requirements is currently
underway.
The existing ASC was built in 1972. It was remodeled in 1986 and in 1990
in an effort to make the space more efficient. Many of the building systems
such as the roof, heating and air conditioning are antiquated and will be
replaced in FY 2007-08 along with accessibility upgrades. The building is
functionally obsolete and is in need of extensive termite and dry rot repairs
as well as seismic upgrades. The site also lacks a protective custody kennel
to house dogs that are being held in isolation pending resolution of court
cases.
Supplemental Information: Since 1993, the City has provided animal
control services to the cities of Mountain View, Los Altos and Los Altos
Hills. It is expected that these partner cities will pay their proportional
share of a new facility as it is less costly than a major renovation of the
existing structure. The existing ASC site was recently identified as a site for
an auto dealership which would retain General Fund revenues within the City. The cost of environmental clean-up of the site is not
included in this CIP but will be done through another CIP proposed for FY 2008-09. Furnishing and equipment for a new ASC is
not included in this CIP.
PRIOR YEARS
PY Budget $868,012
PY Actuals as of 12/31/2007 $418,704
ANIMAL SERVICES CENTER (PE-04014)
continued
5 City of Palo Alto 2008-09 Budget
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs
Design Costs
Construction Costs $600,000 $600,000
Other
Total Budget Request $600,000 $600,000
Revenues:
Source of Funds: Infrastructure Reserve
EXHIBIT D -continued
2008-09 Budget City of Palo Alto 6
PE-08004Lytton Plaza Renovation EXHIBIT E
LYTTON PLAZA RENOVATION (PE-08004)
CIP FACTS:
• New
• Project Status: Design
• Timeline: FY 2008-2009
• Overall Project Completion: 0%
• Managing Department: Public Works
• Comprehensive Plan: Programs L-33 and L-
34
• Board/Commission Review: ARB, PRC, PTC
IMPACT ANALYSIS:
• Environmental: Categorically exempt from
CEQA.
• Design Elements: ARB/PRC review may be
required.
• Operating: May result in increased mainte-
nance costs.
Description: This project will reonovate/reconstruct Lytton Plaza on the
southeast corner of University Ave. and Emerson St. The Friends of Palo
Alto Parks with the support of the downtown business district have
proposed a Public/Private partnership to fund these renovations. The
proposed improvements will include demolition of the existing plaza and
construct new improvements including paving treatment, landscaping and
potential tables and water feature.
Justification: The plaza located in the heart of downtown Palo Alto is in
need of renovation. It currently is attracting loiterers, is in disrepair and
lacks aesthetics that would make the plaza an appealing and family friendly
space.
Supplemental Information: A letter of intent between the City and the
private entity will spell out funding commitments of the private/public
partnership along with specific design and construction responsibilities.
PRIOR YEARS
PY Budget $50,000
PY Actuals as of 12/31/2007 $0
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs
Design Costs $300,000 $300,000
Construction Costs
Other
Total Budget Request $300,000 $300,000
Revenues:
Source of Funds: Infrastructure Reserve
Council Policy Direction:This project requires significant diversion of staffing and/or City funds due to outside funding
opportunity.
2008-09 Budget City of Palo Alto 7
PE-09002Greer Park Irrigation System Replacement and Phase IV EXHIBIT F
ELWELL COURT TENANT IMPROVEMENTS
(GS-07000)
CIP FACTS:
• NEW
• Project Status: Construction
• Timeline: FY 2008-09
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Utilities
• Comprehensive Plan: Policies C-24, Program
C-19
• Board/Commission Review: PRC, ARB, PTC
IMPACT ANALYSIS:
• Environmental: This project is categorically
exempt from CEQA under Section 15301.
• Design Elements: None
• Operating: This project Reduces cost of sys-
tem maintenance.
• Telecommunications: None
Description: This project will complete the tenant improvements at 1005
and 1007 Elwell Court. The Utilities Engineering Customer service group
moved from 1003 Elwell to 1005 Elwell Court. 1005 and 1007 Elwell
Court are adjacent spaces. The spaces will be joined internally. This
project provides for new fire and training room wall and door construction.
Additional heating, air conditioning, electrical codes and safety
improvements are also included.
Justification: The improvements the adjacent 1005 and 1007 Elwell
Court spaces are required by existing codes to join the spaces into one work
area that will provide a safe environment for the Utilities engineering
employees.
Consultant Services Scope: Constructing heating, air conditioning,
fire and training room walls, doors and electrical tenant improvements to
join the adjacent 1005 and 1007 office space.
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs
Design Costs
Construction Costs $50,000 $50,000
Other
Total Budget Request $50,000 $50,000
Revenues:
Source of Funds: $12,500 from each of the Water, WW Collection, Gas and Electric Funds.
8 City of Palo Alto 2008-09 Budget
RF-10003Drying Beds, Material Storage and Transfer Area EXHIBIT G
DRYING BEDS, MATERIAL STORAGE AND
TRANSFER AREA (RF-10003)
CIP FACTS:
• Continuing
• Project Status: Construction
• Timeline: FY 2009-2010
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Public Works
• Comprehensive Plan: Policy N-37
• Board/Commission Review: ARB
IMPACT ANALYSIS:
• Environmental: Possible exemption.
• Design Elements: This project may be subject
to ARB review.
• Operating: None
• Telecommunications: None
Description: This project includes designing and implementing two
bunker storage-transfer systems for dry and wet materials. The project will
also evaluate potential non-park land sites for these activities. The dry
system will be used to store inert solids and leaves from municipal
operation construction projects and street sweeping. The wet system will be
used for storm drain and sanitary sewer debris from Vac-con trucks.
Justification: This project will be developed in anticipation of the
landfill closure in 2011.
Supplemental Information: Feasibility of processing other wet
construction materials and allowing contractors to use the systems will be
considered during the design phase.
Refuse, Storm Drain, and Wastewater Collection funds will share the cost
of construction.
PRIOR YEARS
PY Budget $0
PY Actuals as of 12/31/2007 $0
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs
Design Costs
Construction Costs $125,000 $750,000 $875,000
Other
Total Budget Request $125,000 $750,000 $875,000
Revenues:
Source of Funds: Refuse Fund with reimbursement from Wastewater Collection Fund ($62,500)
2008-09 Budget City of Palo Alto 9
VR-09000Scheduled Vehicle and Equipment Replacements EXHIBIT H
SCHEDULED VEHICLE AND EQUIPMENT
REPLACEMENTS (VR-09000)
CIP FACTS:
• Continuing
• Timeline: FY 2008-2009
• Percent Spent: 0.00%
• Managing Department: Public Works
• Comprehensive Plan: Policy N-26, Program
N-41
• Board/Commission Review: None
IMPACT ANALYSIS:
• Environmental: This project is categorically
exempt from CEQA under Section 15301.
• Design Elements: None
• Operating: This project requires ongoing main-
tenance and replacement costs.
• Telecommunications: None
Description: This project will involve the scheduled replacement of
existing City fleet vehicles and equipment for the 2008-09 fiscal year.
Justification: The ongoing replacement of City fleet vehicles and
equipment is prescribed by City Policy and Procedures Section 4-01. The
policy includes guidelines for these replacements based on age, mileage
accumulation, and obsolescence. Timely replacement of vehicles lowers
maintenance costs, helps to maintain or even increase the productivity of
client departments, and allows the City to take advantage of new
technology.
Supplemental Information: 44 vehicles are scheduled for replacement
in 2008-09, including 21 vehicles in the General Fund at a cost of
$1,189,000, and 23 vehicles in the Enterprise Funds at a cost of $1,311,000.
The vehicle replacement schedule includes the following quantities and
vehicle types: 3 sedans; 5 police patrol vehicles; 8 pickup trucks and vans;
6 miscellaneous light trucks; 1 fire apparatus; 3 street sweepers; 3 medium/
heavy-duty trucks; 8 miscellaneous equipment and 7 trailers.
Significant purchase include: 1 fire heavy rescue ($520,000); 2 street
sweepers ($350,000); wheel loader ($100,000); 2 forklifts ($150,000).
PRIOR YEARS
PY Budget $0
PY Actuals as of 12/31/2007 $0
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs
Design Costs
Construction Costs
Other $2,545,000 $2,545,000
Total Budget Request $2,545,000 $2,545,000
Revenues: $2,545,000 $2,545,000
Source of Funds:
Vehicle Replacement Fund with the following reimbursements: Electric Fund($241,000);
Gas Fund($275,000); General Fund($1,214,000); Refuse Fund($380,000); Wastewater
Collection Fund($170,000); Wastewater Treatment Fund($75,000); Water Fund($145,000)
2008-09 Budget City of Palo Alto 10
PE-09002Greer Park Irrigation System Replacement and Phase IV EXHIBIT I
GREER PARK IRRIGATION SYSTEM
REPLACEMENT AND PHASE IV (PE-09002)
CIP FACTS:
• Continuing
• Project Status: Pre-Design
• Timeline: FY 2009-2011
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Public Works
• Comprehensive Plan: Policies C-24, C-26, C-
32, Program C-19
• Board/Commission Review: PRC, ARB, PTC
IMPACT ANALYSIS:
• Environmental: This project is categorically
exempt from CEQA under Section 15301.
• Design Elements: This project will have the
design reviewed by PWD, CSD, and Planning for
site and design.
• Operating: This project will have an estimated
annual maintenance costs of $9,000.
• Telecommunications: None
Description: The project will design and construct a passive park and
replace the irrigation pump station on the undeveloped land and include
replacement of the existing irrigation system and children’s play areaa
in the developed area of the park.
The project will include drainage, irrigation, landscaping, site pathways,
furnishings, new pumps and controls, increasing the recycled water and
potable water supply lines, and a pump building enclosure. Landscaping,
site pathways, and furnishings on the developed area of the park wil be
improved as funding allows.
Justification: There has been a groundswell of community support for
the completion of Greer Park and Council directed the land be used for a
passive park. Two of three pumps are broken resulting in a significant loss
of water pressure for the park irrigation system.
All three pumps and the irrigation system are in need of replacement and
should be housed in a pump building to protect the new pump station from
the elements. The new station will be located approximately in its current
location and will be housed in a protected structure. The existing
children’s play area is in need of replacement and existing pathways
are in need of repair.
Supplemental Information: This added pump station and an added art
component, supplemental landscaping, and safety lighting have increased
the construction amount needed for FY 2008-09. If the community
outreach efforts result in a request for other improvements such as a
dog park expansion, these improvements will require outside funding
sources.
PRIOR YEARS
PY Budget $400,000
PY Actuals as of 12/31/2007 $0
FUTURE FINANCIAL REQUIREMENTS
2008-09 2009-10 2010-11 2011-12 2012-13 Total Funding
Pre-Design Costs
Design Costs
Construction Costs $1,450,000 $1,450,000
Other
Total Budget Request $1,450,000 $1,450,000
Revenues:
Source of Funds: Infrastructure Reserve
Council Policy Direction:Subject to review for significant change in service level requiring additional staffing and
resources.
City of Palo Alto
INFRASTRUCTURE MANAGEMENT PLAN UPDATE
May 8, 2008
2008-13 CIP
PLAN (Note 2)
2001-13
CUMULATIVE
YEARS
2013- FUTURE
YEARS
IMP CATEGORIES
BUDGETED
2001-08
EXPENDED
THROUGH
3/31/08
ENCUMBERED
THROUGH
3/31/08
BALANCE
3/31/08
PLANNED
2008-2013 TOTAL
IMP Projects
Without
Budget ORIGINAL
Buildings and Facilities
Original Projects $25,017,769 $15,389,855 $1,778,957 $7,848,957 $18,595,000 $43,612,769 $15,897,000 $34,000,000
New Projects $15,813,772 $8,578,732 $797,446 $6,437,594 $6,564,512 $22,378,284
Total $40,831,541 $23,968,588 $2,576,403 $14,286,550 $25,159,512 $65,991,053
Streets and Sidewalks
Original Projects $36,535,235 $33,703,118 $1,317,886 $1,514,231 $19,325,000 $55,860,235 $0 $41,000,000
New Projects $5,227,860 $1,841,046 $247,600 $3,139,214 $2,365,000 $7,592,860
Total $41,763,095 $35,544,164 $1,565,486 $4,653,445 $21,690,000 $63,453,095
Parks and Open Space
Original Projects $18,781,422 $11,186,245 $1,911,413 $5,683,764 $4,984,000 $23,765,422 $1,990,000 $20,000,000
New Projects $4,392,539 $2,165,591 $697,256 $1,529,692 $5,305,000 $9,697,539
Total $23,173,961 $13,351,836 $2,608,669 $7,213,456 $10,289,000 $33,462,961
SUMMARY
Total Original IMP Projects $80,334,426 $60,279,218 $5,008,256 $15,046,952 $42,904,000 $123,238,426 $17,887,000 $95,000,000
Total New Projects $25,434,171 $12,585,369 $1,742,302 $11,106,500 $14,234,512 $39,668,683 $0
Total Projects $105,768,597 $72,864,587 $6,750,558 $26,153,452 $57,138,512 $162,907,109 $17,887,000
Notes:
2. The 2008-13 CIP Plan excludes acquisition of equipment and other non-infrastructure projects.
2001- 08 PRIOR YEARS
1. The original project estimates are from the 1997 Infrastructure Management Study by Adamson. It was based on the 1996 dollars without factoring in inflation.
Attachment 2
Project # Project Title
Total 2001-08
Budget
Total 2001-08
Expended
Through
3/31/2008
Total
Encumbered as
of 3/31/2008
Total 2008-13
Budget
Original Planned
Budget
PF93009 Americans With Disabilities Act Compliance $886,409 $691,544 $44,908 $525,000 $1,500,000
PE04014 Animal Shelter Expansion & Renovation $868,012 $418,704 $57,845 $0 $308,000
PF07000 Art Center Electrical & Mech Upgrades $290,000 $92 $290,000 $1,450,000 $500,000
PF07002 Baylands Interpretive Center Improvements $0 $0 $0 $267,000 $267,000
PF01003 Building (was Electrical) Systems
Improvements $266,872 $243,566 $12,000 $300,000 $1,000,000
PE04011 Cambridge Parking Structure Improvements $333,600 $303,097 $12,997 $0 $286,000
PF09000 Children's Theatre Imp. $0 $0 $0 $600,000 $308,000
10101 Children's Theater Exterior Improvements $45,000 $23,595 $0 $0 $45,000
PF01002 Civic Center Infrastructure Improvements $6,434,927 $2,844,174 $535,752 $7,182,000 $2,467,000
PF06003 Cubberley Comm Center Campus Fire Alarm
System $735,000 $622,318 $112,232 $0 $300,000
PF04010 Cubberley Mechanical & Electrical Upgrades $2,735,000 $1,383,444 $14,935 $0 $1,237,000
PF07001 Cubberley Wing I Elevator Upgrade (ADA) $250,000 $13,448 $48,765 $0 $75,000
10120 Cubberley Theater A/C Replacement $177,361 $150,024 $0 $0 $101,000
PF04012 Cubberley Building I A/C Replacement $494,808 $161,574 $0 $0 $136,000
10004 Downtown Library Roof Repairs $103,000 $78,320 $0 $0 $103,000
PF02022 Facility Interior Finishes Replacement $300,300 $261,318 $10,090 $400,000 $825,000
PF01004 Fire Station Improvements $2,238,000 $1,358,295 $80,838 $0 $1,040,000
10219 Fire Station Seismic Evaluation Study $125,000 $64,360 $0 $0 $125,000
PE04013 Fire Stations 3 & 4 Replacement: Feasibility
Study $100,000 $90,306 $0 $0 $100,000
PF05003 Foothills Park Interpretive Center
Improvements $110,000 $107,946 $0 $210,000 $212,000
PF03000 Foothills Park Interpretive Center Mech.
Upgrades $80,000 $65,458 $0 $0 $65,000
PF04001 General Buildings Study (update Adamson
report)$175,000 $148,141 $20,000 $0 $190,000
PF06005 Golf Course Maintenance Shop Improvements $60,000 $60,000 $0 $0 $60,000
PE04010 Library Improvements Children's Library $3,787,542 $3,726,995 $70,361 $0 $585,000
PE05010 Library Improvements College Terrace $550,000 $181,548 $144,097 $4,000,000 $936,000
PF09001 Library Improvements Downtown Library
Mechanical & Electrical Upgrades $0 $0 $0 $325,000 $106,000
PF07010 Library Improvements Main Library $0 $0 $0 $1,073,000 $1,069,000
PE04012 Library Improvements Mitchell Park Library &
Comm Cntr Improvements $1,500,000 $1,160,361 $295,655 $0 $974,000
City of Palo Alto
Summary of Capital Projects
As of March 31, 2008
BUILDINGS AND FACILITIES
Page 1 of 7
Project # Project Title
Total 2001-08
Budget
Total 2001-08
Expended
Through
3/31/2008
Total
Encumbered as
of 3/31/2008
Total 2008-13
Budget
Original Planned
Budget
City of Palo Alto
Summary of Capital Projects
As of March 31, 2008
PF01005 Lucie Stern Community Center Improvements $1,038,310 $451,026 $0 $0 $323,000
10005 MSC Bldg. A Emergency Generator $99,902 $86,134 $0 $0 $100,000
PF05002 Municipal Services Center Renovation (Bldgs
A, B, C)$508,000 $110,620 $2,015 $641,000 $1,100,000
PF00006 Roofing Replacement $725,726 $583,448 $26,467 $865,000 $1,000,000
PF06001 Ted Thompson Garage Improvements $0 $0 $0 $67,000 $53,000
PF06002 Ventura Buildings Improvements $0 $0 $0 $690,000 $607,000
Total Original Projects $25,017,769 $15,389,855 $1,778,957 $18,595,000 $18,103,000
AS08000 Acquisition of LATP Site $2,693,882 $0 $0 $4,529,512 $0
PF08000 Art Center Kiln Hood $75,000 $4,419 $28,181 $0 $0
10007 Art Center Plumbing Replacement $32,000 $5,587 $0 $0 $0
PF07003 Children's Theatre Fire/Life Safety Upgrades $250,000 $15,920 $16,605 $0 $0
AC02024 Children's Theatre Light & Sound Systems
Upgrade $210,000 $206,890 $3,110 $0 $0
PE09003 City Facility Paving $0 $0 $0 $430,000 $0
19910 Community Theater Renovations (HVAC) $150,599 $147,891 $0 $0 $0
AC04010 Cubberley & Children's Theaters Stage Flr
Replace $108,705 $106,432 $300 $0 $0
PF06004 Cubberley Retrofit 6 Bathrooms $0 $0 $0 $300,000 $0
CC09001 Dimmer Replacement & Lighting System
Replacement $0 $0 $0 $145,000 $0
FD08001 Fire Station #6 Improvements $60,000 $0 $0 $0 $0
19707 (Fire Stations) Emergency Generator
Replacement $408,951 $405,854 $0 $0 $0
OS07003 Foothills Park Maintenance Shop Rehab $290,137 $74,433 $9,942 $0 $0
PF04011 Junior Museum Fire Sprinkler Installation $125,000 $71,685 $0 $0 $0
PE05002 Library Improvements Main Library
Reconfiguration $510,284 $474,129 $15,224 $0 $0
10201 Library Master Plan (Main, Mitchell Park,
Children's)$977,550 $946,676 $0 $0 $0
PE07011 Library Service Model Analysis $258,080 $221,322 $36,757 $0 $0
PF09002 Lucie Stern Community Center Exterior
Painting $0 $0 $0 $80,000 $0
AC03005 Lucie Stern Comm Theater Stage Floor
Replacement $45,000 $42,168 $0 $0 $0
10008 Mezzanine HVAC System Improvements $100,000 $15,506 $0 $0 $0
10226 Mitchell Park Library Expansion $85,000 $84,901 $0 $0 $0
PE08005 Municipal Service Center Resurfacing $1,120,000 $0 $0 $480,000 $0
Page 2 of 7
Project # Project Title
Total 2001-08
Budget
Total 2001-08
Expended
Through
3/31/2008
Total
Encumbered as
of 3/31/2008
Total 2008-13
Budget
Original Planned
Budget
City of Palo Alto
Summary of Capital Projects
As of March 31, 2008
AC09002 New Sound System for Lucie Stern
Community Theatre $0 $0 $0 $200,000 $0
PE98020 Public Safety Building $3,152,234 $1,630,421 $117,948 $0 $0
PE05001 Photovoltaic Design and Installations $3,140,000 $2,572,455 $556,377 $0 $0
AC09001 Replacement of Children's Theatre Audio
Visual $0 $0 $0 $200,000 $0
PF10001 Rinconada Pool Plaster $0 $0 $0 $200,000 $0
PF07011 Roth Bldg. Maintenance $415,000 $149,560 $2,835 $0 $0
PE06304 Roth Building Wings Demolition $1,235,350 $1,201,149 $0
PE06001 San Antonio Bridge Structural Repairs $96,000 $4,570 $4,184 $0 $0
PF04000 Security System Improvements $275,000 $196,765 $5,983 $0 $0
Total New Projects $15,813,772 $8,578,732 $797,446 $6,564,512 $0
Future Art Center Improvements $0 $0 $0 $0 $319,000
Future Baylands Athletic Ctr Roof & Bleachers $0 $0 $0 $0 $66,000
Future Building Replacement ($5M allowance in IMP) $0 $0 $0 $0 $4,900,000
Future Civic Center Infrastructure Improvements -
Phase 2 $0 $0 $0 $0 $1,725,000
Future Community Theater Improvements $0 $0 $0 $0 $434,000
Future Cubberley Comm Center Gym Improvements $0 $0 $0 $0 $902,000
Future Cubberley Comm Center Rms A-H
Improvements $0 $0 $0 $0 $1,056,000
Future Cubberley Comm Center Rooms J-L
Improvements $0 $0 $0 $0 $973,000
Future Cubberley Comm Center Rooms M-P
Improvements $0 $0 $0 $0 $472,000
Future Cubberley Comm Center Rooms S-W
Improvements $0 $0 $0 $0 $649,000
Future Cubberley Comm Center Theater
Improvements $0 $0 $0 $0 $248,000
Future Cubberley Comm Center Wing I
Improvements $0 $0 $0 $0 $398,000
Future Cubberley Community Center Pavilion Floors $0 $0 $0 $0 $280,000
Future Downtown Library Improvements $0 $0 $0 $0 $95,000
Future Foothills Park Int. Ctr. $0 $0 $0 $0 $215,000
Future Jr. Museum Improvements $0 $0 $0 $0 $733,000
Page 3 of 7
Project # Project Title
Total 2001-08
Budget
Total 2001-08
Expended
Through
3/31/2008
Total
Encumbered as
of 3/31/2008
Total 2008-13
Budget
Original Planned
Budget
City of Palo Alto
Summary of Capital Projects
As of March 31, 2008
Future Lawn Bowl Roofing $0 $0 $0 $0 $14,000
Future MSC Buildings A, B & C Improvements $0 $0 $0 $0 $665,000
Future MSC, SCADA $0 $0 $0 $0 $70,000
Future Park Restrooms/ADA Renovations $0 $0 $0 $0 $1,056,000
Future Parking Lots B & Q Paint $0 $0 $0 $0 $68,000
Future Sea Scouts Building Demolish $0 $0 $0 $0 $30,000
Future Senior Center Exterior $0 $0 $0 $0 $35,000
Future Terman Library & Wing 30 Improvements $0 $0 $0 $0 $494,000
Total Projects Without Budget $0 $0 $0 $0 $15,897,000
TOTAL BUILDINGS AND FACILITIES $40,831,541 $23,968,588 $2,576,403 $25,159,512 $34,000,000
PL04010 Bicycle Blvds. Implementation $239,497 $58,483 $10,960 $250,000 $1,000,000
PO89003 Sidewalk Repairs $13,198,621 $12,498,207 $338,594 $8,100,000 $18,000,000
PE86070 Street Maintenance $23,097,117 $21,146,428 $968,332 $10,975,000 $22,000,000
Total Original Projects $36,535,235 $33,703,118 $1,317,886 $19,325,000 $41,000,000
PL06001 Adobe Creek Bike Bridge $50,000 $0 $0 $0 $0
PL05002 Charleston/Arastradero Corridor Plan $1,065,000 $636,239 $44,291 $0 $0
PL05003 College Terrace Traffic Calming $150,000 $125,400 $15,025 $100,000 $0
PL06002 Comprehensive Pkg. Signage Plan $475,000 $4,000 $135,520 $0 $0
PL07000 Downtown North Traffic Calming $60,000 $0 $0 $0 $0
PL07002 ECR/Stanford Ave. $155,000 $0 $0 $0 $0
PL02005 El Camino Real/Ventura Avenue Signal $242,999 $110,000 $0 $0 $0
PL06005 Installation of Ticket Machines $75,000 $21,509 $21,738 $0 $0
PL07001 Intermodal Transit Center $837,380 $0 $0 $0 $0
PL07003 Palo Alto Caltrain Station Connect. Imp. $30,000 $0 $0 $0 $0
STREETS AND SIDEWALKS
Page 4 of 7
Project # Project Title
Total 2001-08
Budget
Total 2001-08
Expended
Through
3/31/2008
Total
Encumbered as
of 3/31/2008
Total 2008-13
Budget
Original Planned
Budget
City of Palo Alto
Summary of Capital Projects
As of March 31, 2008
PL02006 Traffic Signal @ San Antonio Road & Hwy 101
Off-Ramp $280,800 $234,000 $0 $0 $0
PL00026 Safe Routes to School $819,681 $488,179 $0 $500,000 $0
PL98013 School Commute Safety Improvements $150,000 $38,850 $0 $0 $0
PO05054 Street Light Improvements $432,000 $88,629 $15,521 $650,000 $0
PL05030 Traffic Signal Upgrade $405,000 $94,240 $15,505 $1,115,000 $0
Total New Projects $5,227,860 $1,841,046 $247,600 $2,365,000 $0
TOTAL STREETS AND SIDEWALKS $41,763,095 $35,544,164 $1,565,486 $21,690,000 $41,000,000
PE06006 Alma Street Landscape Imp. $134,000 $12,249 $6,423 $156,000 $428,000
PG06003 Benches, Signage, Fencing, Walkways $150,000 $120,135 $12,620 $550,000 $450,000
PE00102 Bay Trail Imp. $25,000 $21,377 $0 $0 $25,000
PE07006 Boulware Park Imp. $271,000 $258,960 $8,429 $0 $250,000
PE06004 Bowden Park Imp. $130,000 $121,944 $0 $0 $131,000
PE00107 Briones Park Imp. $676,393 $675,782 $0 $0 $676,393
PE06010 City Parks and Open Space Imp. $0 $0 $0 $1,395,000 $4,188,723
PE07004 Cogswell Plaza Imp. $0 $0 $0 $130,000 $130,000
PE00110 College Terrace Parks Imp. $220,000 $61,921 $154,255 $0 $35,000
PE00106 Eleanor/Hoover Parks Imp. $420,000 $419,043 $0 $0 $420,000
PE00105 Embarcadero Rd. Medians $126,324 $123,351 $0 $0 $126,324
OS07002 Foothills Park Interpretive Cntr & Yd Parking
Lots Imp.$284,446 $283,084 $9,116 $0 $210,000
PE00101 Foothills Park - Vista Hill Imp. $15,000 $12,940 $0 $0 $15,000
PE07002 Hoover Park Imp. $745,000 $594,954 $115,219 $0 $399,000
PE07001 Hopkins Park Imp. $0 $0 $0 $67,000 $49,000
PE06008 Johnson Park Imp. $64,000 $59,688 $3,937 $0 $70,000
PE00103 Lucy Evans Pkg. Lot $190,000 $189,872 $0 $0 $190,000
PARKS AND OPEN SPACE
Page 5 of 7
Project # Project Title
Total 2001-08
Budget
Total 2001-08
Expended
Through
3/31/2008
Total
Encumbered as
of 3/31/2008
Total 2008-13
Budget
Original Planned
Budget
City of Palo Alto
Summary of Capital Projects
As of March 31, 2008
PG00009 Medians, Islands, Planters Renovations
Projects $935,060 $19,060 $0 $0 $624,000
PE98003 Mitchell Park Facilities Improvements $4,191,789 $2,701,808 $86,487 $0 $1,698,000
OS00002 Open Space Lakes and Ponds Maintenance $176,900 $155,576 $1 $100,000 $200,000
OS00001 Open Space Trails & Amenities $1,541,683 $1,158,986 $109,364 $598,000 $1,211,000
OS00003 Open Space Parking Improvements $1,168,129 $934,101 $0 $0 $435,000
PG00010 Parks Facilities Improvements $3,850,428 $1,805,037 $1,208 $0 $2,955,884
PE08002 Peers Park Renovation $515,556 $40,935 $473,647 $0 $333,000
PE07003 Ramos Park Imp. $556,000 $437,215 $19,910 $0 $489,000
PE08001 Rinconada Park Imp. $0 $0 $0 $660,000 $624,000
PE00104 San Antonio Medians $973,349 $162,044 $752,066 $0 $443,000
PG98001 School Playing Field Irrigation (PAUSD) $1,078,365 $682,573 $119,509 $510,000 $400,000
PE06011 Street Median Improvements $0 $0 $0 $468,000 $315,676
PG06001 Tennis & Basketball Ct. Resurfacing $240,000 $119,601 $38,025 $350,000 $425,000
PE06005 University Ave. Gateway Land. $103,000 $14,009 $1,197 $0 $63,000
Total Original Projects $18,781,422 $11,186,245 $1,911,413 $4,984,000 $18,010,000
PE07009 Baylands Athletic Center Fencing, Dugout and
Parking Lot Imp.$252,905 $198,406 $49,609 $380,000 $0
OS09002 Baylands Emergency Access Levee Repair $0 $0 $0 $175,000 $0
PE00108 Baylands Field Lighting Imp. $711,081 $643,948 $0 $0
PE07005 California Ave. Improvements $225,000 $22 $0 $0 $0
PE07007 Cubberley Turf Renovation $0 $0 $0 $850,000 $0
OS07000 Foothills Park Roads Imp. $250,000 $225,000 $25,000 $400,000 $0
PE09002 Greer Park Phase IV $400,000 $0 $1 $1,450,000 $0
PG08001 Golf Course Driving Range Artificial Turf and
Netting $690,000 $47 $559,039 $0 $0
PG07700 Golf Course Irrigation Pumps $50,000 $0 $63,314 $0 $0
PG07000 Heritage Park Playground $267,572 $243,546 $293 $0
PE-08004 Lytton Plaza Renovation $50,000 $0 $0 $0
Page 6 of 7
Project # Project Title
Total 2001-08
Budget
Total 2001-08
Expended
Through
3/31/2008
Total
Encumbered as
of 3/31/2008
Total 2008-13
Budget
Original Planned
Budget
City of Palo Alto
Summary of Capital Projects
As of March 31, 2008
OS09001 Off-Road Pathway $0 $0 $0 $500,000 $0
PG09002 Parks and Open Space Emergency Repairs $0 $0 $0 $300,000 $0
PG09003 Park Maintenance Office Remodel $0 $0 $0 $150,000 $0
PE06007 Park Restrooms New Installations $320,000 $0 $0 $1,100,000 $0
PG04010 Stanford/Palo Alto Community Playing Fields $1,175,981 $854,622 $0 $0 $0
Total New Projects $4,392,539 $2,165,591 $697,256 $5,305,000 $0
Future Perimeter Landscaping @ Buildings $0 $0 $0 $0 $1,900,000
Future Parks & Open Space Study (project
completed - done in-house $0 $0 $0 $0 $90,000
Total Projects Without Budget $0 $0 $0 $0 $1,990,000
TOTAL PARKS AND OPEN SPACE $23,173,961 $13,351,836 $2,608,669 $10,289,000 $20,000,000
TOTAL MODULES 1, 2 & 3 $105,768,597 $72,864,587 $6,750,558 $57,138,512 $95,000,000
Page 7 of 7
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Utilities Advisory Commission Minutes Approved on: Page 1 of 8
DRAFT
UTILITIES ADVISORY COMMISSION
MINUTES OF MAY 7, 2008
CALL TO ORDER
Chairman Rosenbaum called to order at 12:05 P.M. the scheduled meeting of the Utilities Advisory
Commission (UAC).
Present: Commissioners George Bechtel, Dexter Dawes, John Melton, Marilyn Keller, and Dick
Rosenbaum
Absent: Council Liaison Yiaway Yeh
ORAL COMMUNICATIONS
Resident, Bryan Long encouraged the Commission to accelerate efforts to move to carbon neutrality,
indicating that this action is of higher priority than keeping utility rates low. He encouraged more action on
renewables and suggested that programs such as REAP and energy efficiency programs can be used to
help customers offset increases in energy bills resulting from the efforts to achieve carbon neutrality.
APPROVAL OF THE MINUTES
The minutes from the April 2, 2008, were unanimously approved.
AGENDA REVIEW
No changes to the agenda were requested.
REPORT FROM COMMISSION MEETINGS/EVENTS
There were no reports.
Utilities Advisory Commission Minutes Approved on: Page 2 of 8
UTILITIES DIRECTOR REPORT
Utilities Director Valerie Fong gave the following updates
California Oregon Transmission Project (COTP)
The Commission conceptually approved a temporary lay-off of the City’s 51 MW share of the COTP in
April. The transaction is expected to be for a 15 year duration with three existing owners of COTP –
Modesto Irrigation District, Turlock Irrigation District, and Sacramento Municipal Utility District. The lay-off
agreement is expected to be effective in August 2008 with an end date of July 2023. It is planned to go to
the Council for approval on July 14, 2008.
Budget Amendment Ordinance
As a result of increasing commodities cost for our electric, gas and water funds, staff will be requesting a
BAO for all resource supply budgets to cover the maximum expected costs through the end of this fiscal
year. Staff is still working on the numbers for the request, but rising commodities costs are clearly having
an impact on the budget.
Hydro Condition Update
Northern Sierra precipitation is at 87% of average to date. The forecast of runoff is below average with
expected below average hydro electric generation
Hetch Hetchy Tour
The Water Education Fund, in conjunction with BAWSCA and the SFPUC is planning a Hetch Hetchy 3-day
tour from July 23 through July 25. A few of us attended last year’s tour, and we would say that it was well
worth our time.
Utilities Advisory Commission Minutes Approved on: Page 3 of 8
PaloAltoGreenstock
On May 17, Utilities will be hosting a PaloAltoGreen event, “PaloAltoGreenstock,” at Mitchell Park starting
at 11 and ending at 3. The Mayor will be the emcee for the event which celebrates the PAGreen
customers.
NCPA Federal Policy Conference
Jane Ratchye, Debbie Lloyd, Council Member Yeh and Fong attended the NCPA Policy Conference in
Washington DC last month. The Palo Alto team met with various members of the Federal Energy
Regulatory Commission, Congressional members and/or their staffs, and the Western Area Power
Administration. The key messages conveyed were the need to cap costs paid by power and water
customers for security and system operation and maintenance of the Central Valley Project, the need to
carefully shape a cap-and trade emissions program that produces emissions reductions in the most cost-
effective manner, and the benefits of extending tax credits and favorable bond financing for renewable
projects.
Subsequent to the completion of Fong’s report, Commissioner Dawes asked about the Fiber to the Home
(FTTH) project and whether the UAC would have a chance to review. Fong answered that ASD has been
involved in the project, and utilities has only had some limited technical input. Commissioner Bechtel asked
who in ASD has been the main FTTH contact. Fong said that Joe Saccio, under Lalo Perez, has been the
City’s contact person.
UNFINISHED BUSINESS
NONE
Utilities Advisory Commission Minutes Approved on: Page 4 of 8
NEW BUSINESS
ITEM 1 and 2: ACTION ITEM: Review of 2008-09 Proposed Capital Budget and Review of 2008-09
Proposed Operating Budget
Electric
Fong gave an overview of the Fiscal Year 2008/09 budget request including highlighting changes in
revenues and reserves. Fong also described major fund expenditures and capital improvement projects, all
of which combined to result in a 14% proposed rate increase and an increase in sales revenues of $13.2
million.
Commissioner Dawes inquired about the participation of AT&T in underground districts. Staff responded
that they intended to send a letter to the CPUC regarding continuing AT&T participation in the underground
districts. Staff also indicated the short-term future of the program was not in jeopardy because several
districts had been identified that would likely be acceptable to AT&T.
Commissioner Rosenbaum asked whether the rebuilding of Underground District 17 and 22 was delaying
the implementation of new underground districts. Staff indicated that the rebuilding of the old underground
districts was expected due to the facilities reaching the end of their lives and noted that this would not
impact the funding for new underground districts. Commissioner Rosenbaum also asked whether the
Electric Utility was padmounting equipment when areas are being rebuilt. Staff responded that
padmounted equipment was being used whenever possible. In congested areas such as downtown there
is rarely room to install padmounted equipment but whenever possible it is being used.
Utilities Advisory Commission Minutes Approved on: Page 5 of 8
Commissioner Keller asked if utilities could help support the schools and other large customers by
increasing staff to provide more assistance on bills and energy efficiency. Fong pointed out that there are
three key account staff people and a half-time marketing engineer who do work with the large customers to
assist them in efficiency areas, but the customers must allocate resources internally to tell us what their
needs are. Virginia Waik is dedicated to helping the schools. Commissioner Keller said more focus and
staff would benefit everyone and be financially beneficial to the utility. Fong said that staff have had several
requests for new positions turned down, as there is a balance between all activities of the utility and
requirements to keep rates reasonable.
Commissioner Rosenbaum asked about energy audits—if these are available to schools. Commissioner
Keller pointed out that schools don’t have staff to even understand their bills. She mentioned that Stanford
saved money by having an energy manager. Joyce Kinnear, Utility Marketing Services Manager,
responded that energy audits are available and have been done for the schools.
Commissioner Melton asked a question regarding the increases for the Worker’s Compensation that now
show the actual expenditure for the Fund. He noted that Utility workers have more risk associated with
their jobs, so the costs for Workers Compensation are higher that other departments.
Commissioner Melton asked about utility site security enhancements listed under Infrastructure Reliability.
Paul Dornell, Assistant Director-Operations responded that the enhancements were related to homeland
security and that the department was looking into physical improvements at the substations such as
lighting, fencing and motion detectors.
Utilities Advisory Commission Minutes Approved on: Page 6 of 8
Fiber Optics
Fong gave an overview of the Fiber Optics Fund which will be established beginning the 0809 Fiscal Year.
Fong noted that staff was planning to seek Council approval of guidelines for reserves for the Fiber Fund.
Fong also reiterated the repayment by the Fiber Fund of the original loan of $1.9 million from the Electric
Fund to establish the Fiber business. Commissioners Dawes and Melton asked where they could see the
repayment to the Electric Fund in the budget document. Rosemary Ralston, Sr. Utilities Administrator,
directed him to the page on reserve balances and described how the figure was calculated. That figure
includes the repayment of the loan from the Electric Fund. Commissioner Dawes asked if it included
interest. Ralston answered that it did not.
Gas
Fong gave an overview of the Fiscal Year 2008/09 budget request including highlighting changes in
revenues and reserves. Fong also described major fund expenditures and capital improvement projects, all
of which combined to result in a 7.1% proposed rate increase and an increase in sales revenues of $4.2
million.
Commissioner Melton asked about the PaloAltoGreen biogas program. He asked if the biogas would come
from cows. Fong said that it would. Melton asked about the timeline to begin marketing the program.
Kinnear responded that staff is developing the timeline and will have to get back to the UAC on when the
program will be marketed to customers.
Commissioner Bechtel asked if the GMR projects would be reduced to a lower level of replacement in the
FY11-12 fiscal year. Roger Cwiak, Water-Gas-Wastewater Engineering Manager, stated the GMR project
would be at a reduced project construction level starting in FY12-13.
Utilities Advisory Commission Minutes Approved on: Page 7 of 8
Wastewater Collection
Fong gave an overview of the Fiscal Year 2008/09 budget request including highlighting changes in
revenues and reserves. Fong also described major fund expenditures and capital improvement projects,
and reminded the Commission that there was no proposed increase in rates for this fund.
Water
Fong gave an overview of the Fiscal Year 2008/09 budget request including highlighting changes in
revenues and reserves. Fong also described major fund expenditures and capital improvement projects, all
of which combined to result in a 8% proposed rate increase and an increase in sales revenues of $2
million.
Commissioner Dawes asked a question regarding the 2002 Revenue Bonds for the Water and the Gas
funds. Specifically, he wanted to know the remaining balances and it they were separated from the NCPA
bonds. He asked where this information appeared in the budget document. Ralston stated that the budget
document only shows the annual funding for the debt service. The Comprehensive Annual Financial
Report (CAFR) shows the accounting for the bond financing. Ralston showed him the specific page called
Proprietary Funds: Statement of Revenues, Expenses, and Changes in Net Assets. The commissioners
were promised that more detailed information on Revenue Bonds (Note 7) and NCPA Bonds (Note 15)
would be sent to them.
Bechtel moved approval of the Proposed Operating Budget for FY 2008-09 and for the Proposed Capital
Budget for FY-2008-09. Melton seconded the motion. Vote was 4-0 with Keller who had to depart shortly
before the vote was taken, absent.
Utilities Advisory Commission Minutes Approved on: Page 8 of 8
Chair Rosenbaum reminded the Commission that one action to address at the next Commission meeting
will be the topics for the joint Council/Commission meeting in July. Chair Rosenbaum also noted that he
will miss the July joint meeting, however, he will pre-meet with the Mayor and Vice Mayor in preparation for
the joint meeting. Chair Rosenbaum confirmed that there will be at least three members of the UAC at
July’s joint meeting with the Council (Melton, Bechtel (if no successor has been appointed), and Dawes).
Keller was not present for this tabulation.
The next schedule meeting is set for June 4.
Meeting adjourned at 1:45 P.M.
Respectfully submitted,
Marites Ward
City of Palo Alto Utilities
1
1
City Manager’s Proposed Budget
for Fiscal Year 2008-09
City of Palo Alto
Finance Committee
May 6, 2008
2
2008-09 Budget Kick-Off Hearing
Overview of 2008-09 Budget
Review of General Fund Departments
Review “Best Bets” to Accommodate
Funding for Public Safety Building and
Request Authorization to Pursue
3
2008-09 Budget Hearing Schedule
April 1 – HSRAP/CDBG
April 7 – Study Session on General Fund contribution to Public Safety Building Debt Service
May 6 – Budget Kick-Off, General Fund, ISF’s
May 8 – Capital Improvement Program Budget
May 13 –Utilities & Public Works Enterprise Funds
May 15 – Municipal Fee Schedule, Contracts Greater than $85k, Wrap-up
June 9 – Budget Adoption
4
Budget Reductions to Date
Reduced expense base by $20 million
Eliminated 70 positions and restructured around vacancies
10 percent reduction in GF staffing since 2002-03
Eliminated positions were mainly management or administrative support
Expanded span of control
Imposed hiring freeze
Instituted two-tier retiree medical program
Placed a limit on medical plans for current and retired employees
5
Accomplishments of 2007-08 Budget
Fully funded current and future liability for retiree medical costs
Achieved additional funding to Infrastructure Reserve (“$3 Million Challenge”)
Acquired Los Altos Treatment Plant (LATP) site
$6.5 million
Supported Storm Drainage Fund with a short-term loan $1.7 million
6
Proposed Budget 2008-09
Overall
Balanced Budget
Projected $0.4 million surplus
Total GF infrastructure funding $12.1 million
$9.8 million for on-going replacement and rehabilitation
$2.3 million for 2nd payment on LATP site
Retiree medical (GASB 45)
Current and future costs total $5 million in GF for 2008-09
Dedicated funding to Council’s Top 4
Investment in local schools $6.7 million
2
7
Proposed Budget 2008-09
Revenue – General Fund
Total Revenue: $145.6 million
Overall revenue increase: $2.2 million (1.6 percent) as compared to the 2007-08 adjusted budget
Sales tax remains flat at $22.4 million
Property tax increase: $0.7 million (3.4 percent) in 2008-09
Transient Occupancy Tax (TOT) increase: $0.7 million (9.4 percent) attributed to the 2 percent voter-approved rate increase effective January 2008; and a modest growth in the tax baseUtility Users Tax increase: $1.0 million (10.1 percent)
Other revenue decrease: -$0.2 million (0.2 percent) due primarily to adjustments for the decrease in construction activity affecting permits and fees; elimination of anticipated Business Registry fee revenue; and reduction in investment income
8
Proposed Budget 2008-09
Expense – General Fund
Total expense: $145.3 million
Overall decrease: -$0.5 million (0.3 percent)
Salary and Benefits increase $0.6 million
Retiree Medical, negotiated salary adjustments
Allocated charges increase $1.7 million
Operating Transfers-Out decrease -$2.6 million
Other expenditure decrease -$0.2 million
9
Proposed Budget 2008-09
Reserves
Budget Stabilization Reserve
Range 15-20% of GF expenditures; 18.5% is
the target
2008-09 reserve level near target at 17.5%
Expected to be reduced to $22.3 million (15%) pending Council approval of $3.2 million transfer for design phase of Public Safety
Building
Infrastructure Reserve
$12.6 million 2008-09
10
Proposed Budget 2008-09
General Fund CIP Overview
Total CIP: $17.2 million in 2008-09 for General Fund
City Council Top 4 – Citywide CIP 2008-13
Libraries/Community Ctr and Public Safety Building
College Terrace Library Improvements CIP $4.0 million
Other Library Improvements/Upgrades $1.4 million
Design of Public Safety Building $3.2 million
Environmental Protection
Disinfection Facility Improvements CIP $20 million
Business Dist Recycling CIP $0.3 million
Diesel Truck Engine Retrofits CIP $0.3 million
Innovative Storm Drain Improvements $0.6 million
11
Proposed Budget 2008-09
Enterprise Funds
CIP program
Electric: $9.8 million
Gas: $7.3 million
Water: $14.2 million
Wastewater Collection: $3.9 million
Refuse: $2.0 million
Wastewater Treatment: $22.5 million
Storm Drainage: $2.1 million
Enterprise Funds Total: $61.8 million in 2008-09
12
Proposed Budget 2008-09
Citywide CIP Program Summary
CityWorks/Infrastructure $ 12.8 Million
Other General Fund CIP $ 4.4 Million
Enterprise Fund CIP $ 61.8 Million
Internal Service Fund CIP $ 5.1 Million
Total Citywide CIP $84.1 Million
Citywide CIP program to be discussed
on May 8
3
13
Proposed Budget 2008-09
Enterprise Funds
Rates
Gas service rate increase of 7.1 percent in 2008-09 due to increased commodity costs
Electric service rate increase of 14 percent 2008-09 due to increased supply and transmission costsWater service rate increase of 8 percent in 2008-09 due to infrastructure needs and wholesale water rate increases
Wastewater collection service has no proposed rate changes
Refuse rate increase of 10 percent in 2008-09 due to increased operating costs
Storm Drainage rates are increasing based on CPI as prescribed in the voter-approved fee increase
14
Proposed Budget 2008-09
Average Residential Utility Bill
Average Projected Residential Monthly Utility Bills
Current Proposed
Utility 07-08 Bill 08-09 Bill $ Difference
%
Difference
Electric (650KWH) 60.83 69.38 8.55 14.1%
Water (14CCF) 64.21 68.79 4.58 7.1%Gas (100/30TH) 102.03 110.71 8.68 8.5%Sewer 23.48 23.48 - 0.0%Refuse 24.16 26.58 2.42 10.0%Storm Drain 10.55 10.95 0.40 3.8%User Tax 11.35 12.44 1.09 9.6% Total Monthly Bill 296.61 322.33 25.72 8.7%
2008-09 Electric average increase is 14%, effective 7-1-082008-09 Water average increase is 8%, effective 7-1-082008-09 Gas System average increase is 7.1%, effective 7-1-082008-09 Refuse average increase is 10%, effective 7-1-082008-09 Storm Drain will increase by CPI at 3.8%, effective 7-1-08
15
Proposed Budget 2008-09
Summary
Balanced budgetMaintained commitments to:
Core services
Reserves
Infrastructure
Top 4 Priorities
Investment in local education
Financial Challenges
Unfunded Infrastructure Backlog - $455 Million over 20 yrs
Debt Service for Public Safety Building
Funding needs for Library and Community Center not included in financing (e.g., fixtures and equipment, additional maintenance costs)
Next Generation Challenge 16
Proposed Budget 2008-09
Questions
17
Proposed Budget 2008-09
Department Changes
Tentative Approval will be Requested After Each Department’s Budget is Presented
18
Proposed 2008-09 Changes
Department Changes
City Attorney
Revenue
Cost plan revenue increasing $19,000
Decrease certificates of compliance revenue
($14,000)
Expense
Personnel Benefit Costs increasing $32,000
One-time increase in legal contract assistance
by $270,000 consistent with previous years
4
19
Proposed 2008-09 Changes
Department Changes
City Auditor
Revenue
Revenue decrease of ($85,000) in sales tax
audit revenue recoveries
Expense
Personnel Benefits Costs increasing $44,000
20
Proposed 2008-09 Changes
Department Changes
City Clerk
Revenue
Cost plan revenue decreasing by ($58,000)
Expense
Personnel Benefit Costs increasing $146,000
Increase in advertising and publishing $40,000
Increase in instruction and training $6,000
Increase in election expense $45,000
21
Proposed 2008-09 Changes
Department Changes
City Council
Expense
Personnel Benefit Costs increasing $74,000
Other contract services increasing $46,000
22
Proposed 2008-09 Changes
Department Changes
City Manager
Revenue
Cost plan revenue decreasing ($56,000)
Expense
Personnel Benefit Costs increasing $143,000
Increase instruction and training (leadership development) $78,000
Request to use Council Contingency: Increase other contract services $45,000 (Earth Day-
related-$30,000/CEAP $15,000)
23
Proposed 2008-09 Changes
Department Changes
Administrative Services
Revenue
Decrease revenue business registry ($368,000)
Expense
Personnel Benefit Costs decrease ($47,000)
Eliminated 1.0 FTE frozen Accounting Specialist
Decrease office supplies ($31,000)
Increase other contract services $40,000
Request to Use Council Contingency: Increase real estate $30,000 for Palo Alto airport expert
Based on previous Council direction, the External Services Enterprise Fund and associated positions have been eliminated in 2008-09 effective 6-9-2008
24
Proposed 2008-09 Changes
Department Changes
Administrative Services
Printing & Mailing Internal Service Fund
Revenue
Increase printing services revenue $47,000
Expense
Increase other contract services $36,000
5
25
Proposed 2008-09 Changes
Department Changes
Administrative Services
Technology Internal Service Fund
Revenue
Increase reimbursement from City departments $258,000
Increase reimbursement from CIP projects $1.2 million
Increase other revenue (Stanford) $350,000Expense
Unfreeze 1.0 FTE Manager IT $178,000
Personnel Benefit Costs increase $432,000
Decrease CIP project costs ($2.9 million)
26
Proposed 2008-09 Changes
Department Changes
Administrative Services
General Benefits/Insurance and Retiree
Health Internal Service Funds
Increase in pension expense $2.3 million
Increase in medical expense $1.2 million
Increase in citywide retiree medical expense (GASB 45) $1.0 million
General Fund increase $0.5 million
27
Proposed 2008-09 Changes
Department Changes
Human Resources Department
Revenue
Cost plan revenue increasing by $41,000
Expense
Salary increase $43,000
Temporary Salaries decreased by ($69,000)
28
Proposed 2008-09 Changes
Department Changes
Community Services Department
Revenue
Family Resources Foundation $95,541
Increase fees for middle school athletics $25,000
Expense
Restore 1.0 FTE Family Resource Program Coordinator $ 95,541
Increase contract services $ 36,900
29
Proposed 2008-09 Changes
Department Changes
Fire DepartmentRevenueIncrease Stanford fire services revenue $ 330,000
Increase class program fees $ 31,400Expense
Increase overtime for Station 8 staffing $36,000 for a total of $140,000. Funding will provide for 3 fire personnel,12 hours per day for 120 days during the fire seasonIncrease temporary salaries (offset by class program fees) $31,000Increase salary and benefits $ 410,000
Increase allocated charges $ 535,200
Additional change (Exhibit B) $ 50,000 for Emergency Medical Services Study
30
Proposed 2008-09 Changes
Department Changes
Library Department
Revenues
Increase revenue -Link+program $5,000
Expense
Increase temporary salaries -Link+program $13,600
Increase non-salary expense –Link+
program $ 16,100
6
31
Proposed 2008-09 Changes
Department Changes
Planning and Community Environment Department
Revenue
Increase building-new construction permit revenue $147,000
Expense
Personnel Benefits decreasing ($159,000)
Increase other contract services $62,000
Increase program and project consulting (Destination Palo Alto) $240,000
32
Proposed 2008-09 Changes
Department Changes
Police Department
Revenue
Increase animal service fees $ 16,500
Increase revenue from Palo Alto Animal Services (PAAS) partners $ 62,000
Increase Stanford communication revenue $10,600
Expense
Salary and benefit increase $ 623,000Increase contract services $ 61,600
Increase allocated charges $ 310,400
Additional change (Exhibit B) $5,500 for the reclassification of Community Service Officer to Program Assistant I
33
Proposed 2008-09 Changes
Department Changes
Public Works – General Fund
Revenue
Cost plan revenue increase $120,000
Expense
Add 1.0 FTE Facilities Mechanic $104,000
Increase in facility maintenance costs for new park restrooms $50,000
Increase in allocated charges $421,000
Additional change (Exhibit B) $ 18,000 to support graffiti abatement program
Additional change (Exhibit B) $10,000 supplies for new Facilities Mechanic 34
Proposed 2008-09 Changes
Department Changes
Public Works
Vehicle Replacement Internal Service Fund
Revenue
Increase reimbursements from other funds for vehicle
maintenance and replacement $1.9 million
Increase in transfer from General Fund for vehicle for new Facilities Mechanic $45,000 (Exhibit B)
Expense
Decrease in CIP expenditures for non-vehicle projects ($1.0 million)
Additional change (Exhibit B) $ 45,000 increase in CIP expenditures for vehicle for new Facilities Mechanic
35
Proposed Budget 2008-09
Revenue and Expense Options to Help the General Fund
Accommodate Debt Service for
the Public Safety Building
36
Resources to Pay COPS
-000s-
ExcludingDevelopmentRevenues
Source of Funds One-Time Resources to Reduce Debt Service
Reduction of BSR from 17.5 to 15 Percent 3,600$
Redirect 2006-07Surplus of $3 million from IR to PSB 3,000 Subtotal of One Time Items 6,600$
Ongoing Resources to Pay Debt Service Additional Net Rental Income of Leasing Cubberley Site to Foothill College (1) ?
Retirement of Civic Center COP Debt starting 2011-12 400
Rental of Police Wing (1)860 Business License Tax Plus (2)1,5 0 0
Prepayment to PERS of City's Pension and Retiree Medical Obligations 500 Lease 2 acres of LATP to Refuse Fund for Zero Waste Needs 60 Operating Budget Expense Reductions and Revenue Increases 1,000
Total Ongoing 4,320$
(1) Rental income from Police Wing is a rough estimate and subject to change(2) This BLT revenue target is roughly the midpoint in a range of revenues cited in a prior CMR.
Revenue level for a BLT can be set by Council, subject to majority voter approval.
7
37
“Best Bets” – Revenue Options
Estimated Budget impact
Dept. Description
Revenue
enhancement Expense Net Total Service Impacts/IssuesBEST BETS - Revenues
Planning
Public Safety Development Impact
fee 300,000$ (50,000)$ 250,000$
$2-3$ per square foot additional (nexus study
required)Cost Recovery for Code Enforcement 150,000$ 150,000$
CSD
Enact a landlord registry fee that
would pay for mediation services 65,000$ 65,000$
Existing registry, but no fee. Would require an
ordinance change and staff costs.
Increase recreation/park revenue. 50,000$ 50,000$
The current $5 per season (field users) is being transitioned to an hourly rate over the next few years for more cost recovery.
Police Increase Parking Enforcement Program. Includes adding 1.0 FTE 250,000$ (83,055)$ 166,945$
Due to current demand for parking enforcement current staffing is unable to actively enforce all areas of town on a continued basis (e.g., Cal Ave, school zones) and backfill for time off.
Spay & Neuter program 35,000$ 35,000$ Increase fees to bring program up to full cost recovery
Additional cost recovery from Stanford for special event costs (i.e. football games) 68,000$ 68,000$ Pending negotiation with Stanford
Total - Revenue Best Bets 784,945$
38
“Best Bets” – Expense Options
Estimated Budget impact
Dept. Description
Revenue enhancement Expense reduction Net Total Service Impacts/IssuesBEST BETS - Expense Reductions
City
Clerk's
Office
Reduce the publication of the Board and Commission recruitment ads from 4 to 2 in a
two week period. $304 per ad (2 week period) 7,904$ 7,904$ Requires a M uni Code changeEliminate the printing of the City Council agenda in the PA Weekly
$456 per ad per week 11,856$ 11,856$
Requires a M uni Code change; also use more electronic
options/website
Library
Eliminate 0.5 FTE Sr. Librarian
position (vacant) 51,886$ 51,886$
Reduce telephone reference service; close the reference desk at Children's and M itchell Park libraries for 4 hours per week each; reduce programming for teens
and adults
CSD
Eliminate .75 FTE Open Space Assistant position (to be vacant pending retirement) $ 35,250 35,250$
Open space areas would not be cleaned of trash on as regular a basis. Some small repairs would not take place. Seek volunteer efforts to mitigate issues.
39
“Best Bets” – Expense Options (con’t)
Dept. Description
Revenue enhancement Expense reduction Net Total Service Impacts/Issues
BEST BETS - Expense Reductions
ASD
Efficiency savings from moving to direct deposit and eliminate a frozen Account Specialist (1 FTE) 40,000$ 40,000$ Accounts Payable processing via e-checks
Police Reduce Canine program from 3 teams to 2 39,000$ 39,000$ Reduce SWAT expense 4,320$ 4,320$ Incorporate health resource
program into employee assistance program (EAP) 15,000$ 15,000$
Reduce range qualifications to 3
times per year. 9,000$ 9,000$
Costs include range rental fees, ammunition, and overtime salaries. A fourth qualification will be
performed via simulation.
Fire
Recruite City/Community volunteers to provide bike safety program to schools 15,000$ 15,000$ Move to volunteer program.
Total - Expense Best Bets 229,216$
Grand Total Best Bets 1,014,161$
40
Other Ideas
Estimated Budget impact
Dept. Description
Revenue enhancement Expense reduction Net Total Service Impacts/Issues
OTHER IDEAS TO BE PURSUED
Planning Assess Stanford payments in-lieu of property tax TBD -$ Renegotiate as part of development agreement for expansion of Stanford M edical Center
Shuttle 50,000$ 50,000$ Possible revenue from sponsorship for "wrapping" shuttle (policy issues?)
CSD
Evaluate other possible management models for the Golf
Course 175,000$ 175,000$
Dependant on golf management study. Would require
meet & confer with SEIU.
ASD
Consolidate print shop/warehouse (eliminate 1FTE pending retirement) 105,000$ 105,000$ Will study relocation of print shop to M SC.
Total 330,000$
41
“Best Bets” Recommendation
The Finance Committee recommends
that the City Council direct staff to
pursue the suggested revenue increase and expense reduction ideas and incorporate them in to 2008-09
budget, in order to begin generating
a $1 million General Fund
contribution for the Public Safety
Building debt service obligation.
42
Proposed Budget 2008-09
Next Meeting
May 8 – Capital Improvement Program-General Fund and Enterprise Funds
1
1
City of Palo Alto
2008-09 Proposed Capital
Improvement Program
City of Palo Alto
Finance Committee
May 8, 2008
2
2008-09 Proposed CIP Budget
Overview
Lalo Perez, Director of Administrative Services Department
Review of General Fund Projects
Mike Sartor, Assistant Director-Public Works Department
Request for Tentative Approval of General Fund CIP
Review of Enterprise and Internal Service Fund Projects
Tentative Approval will be requested after each Department’s CIP Budget is presented
Tomm Marshall, Assistant Director-Utilities
Joe Teresi, Sr. Engineer-PWD/Storm Drainage
Mike Sartor, Asst. Dir.-PWD/Wastewater Treatment, Refuse, Vehicle Replacement
Lalo Perez, Director ASD-Technology Fund
3
2008-09 Proposed Citywide CIP
Budget by Fund
Total - $84.1 million
General Fund - $17.2 million
Enterprise Funds – $62.0 million
Electric: $9.8 million
Gas: $7.4 million
Water: $14.2 million
Wastewater Collection: $3.9 million
Refuse: $2.0 million
Wastewater Treatment: $22.5 millionStorm Drainage: $2.2 million
Internal Service Funds - $4.9 million
Vehicle: $2.5 million
Information Technology: $2.4 million
4
2008-09 Proposed Citywide CIP
Funding Sources
Total $84.1 million
Utility Rate Charges: $31.5 million
Federal/State/Local Agencies: $20.7 million
Infrastructure Reserve: $12.0 million
Transfers for Internal Service Fund projects $6.7 million
Revenue Bonds: $8.2 million
Storm Drainage Fees: $2.2 million
Gas Tax: $1.2 million
Internal Service Fund reserve: $1.2 million
Others: $0.4 million
5
2008-09 Proposed CIP Budget
Infrastructure Reserve (IR) Five year projection
IR Projection 2008-13 ($ Millions)
$0
$5
$10
$15
$20
2008-09 2009-102010-112011-12 2012-13
6
2008-09 Proposed CIP Budget
Infrastructure Reserve
General Fund contributions - $12.1 million
$9.8 million for on-going replacement and rehabilitation$2.3 million for 2nd payment on LATP site
IR can support the current five-year plan
Challenges to support the plan
Construction inflation factor
Scope change
Transfer $3 million to proposed Public Safety building reserveAging Infrastructure
2
7
2008-09 Proposed CIP Budget
General Fund
Total - $17.2 million
Building and Facilities - $6.2 million
Street and Sidewalks - $3.8 million
Parks and Open Space - $2.8 million
Other General Fund CIP - $4.4 million
8
2008-09 Proposed CIP Budget
General Fund
2008-09 Other General Fund Projects
Art in Public Places - $50,000
Fire Apparatus Equipment - $69,000
“Jaws of Life” Hurst Tool Replacement - $65,000
Safe Routes To School - $100,000
Street Lights Improvements - $120,000
Park Restroom Installation - $ 220,000
City Facility Parking lot maintenance $ 330,000
MSC Resurfacing - $480,000
Traffic Signal Upgrades - $485,000
Los Altos Treatment Plant site 2nd payment -$2.3 million
9
2008-09 Proposed CIP Budget
Infrastructure Management Plan (IMP) Program
2008-09 will be the eighth year of the IMP program
$72 Million* IMP expended through March 2008 ($78 Million including encumbrance)
*includes new projects and does not include the library or public safety building project costs that will be included in the proposed bond measure or COPsfinancing
10
2008-09 Proposed CIP Budget
Infrastructure Management Plan (IMP) Program
Capacity to accomplish Projects
IMP Committee evaluates proposed program to ensure capacity to accomplish projects is not exceeded
Current capacity is $10 to $14 million in capital projects each year
When new projects are added other projects are deferred
11
2008-09 Proposed CIP Budget
Infrastructure Management Plan (IMP) Program
Ongoing IMP Committee coordination with Utility operations and capital projects
Staff is implementing the City Auditor recommended improvements to Annual Street Maintenance program
IMP and Non-IMP projects will be combined next
year (2009-10) and distinction between IMP and
Non-IMP will cease
12
2008-09 Proposed CIP Budget
CIP Prioritization Criteria
Council direction
Leverage funding (Private-Public Partnership/Grants/Impact Fees)
Health and safety requirements
Code/legal requirements
Operational needs and efficiency
Sustainability
Community Priorities
3
13
2008-09 Proposed CIP Budget
General Fund
Major Projects
Annual Street Maintenance
Annual Sidewalk Repairs Project
Art Center Electrical and Mechanical Upgrades
(partnership with the Art Center Foundation)
College Terrace Library Improvements
Greer Park Irrigation System Replacement and Phase IV
Foothills Park Road Improvements
Municipal Service Center Resurfacing
Public Safety Building – Top 4
Libraries/Community Center Project – Top 4
14
2008-09 Proposed CIP Budget
General Fund
Future Capital Project Challenges
Funding for Council Priorities
Public Safety BuildingMitchell Park Library and Community Center
Main Library Renovation and Expansion
Downtown Library Renovation
Infrastructure Backlog - $455 million in the next 20 years (2008 dollars)
Escalating construction costs
Diminishing balance of Infrastructure Reserve
15
2008-09 Proposed CIP Budget
General Fund
Exhibit B – Additional Changes
New Projects – General Fund
LATP Master Plan Study - $100,0000
City of Palo Alto Municipal Airport Transition Project/transition plan - $50,000
Existing Projects – General Fund
Animal Service Center at the LATP Site/Design - $600,000
Lytton Plaza Renovation (Public/Private Partnership)$300,000Greer Park Irrigation System Replacement and Phase IV (scope change only)
16
2008-09 Proposed CIP Budget
General Fund
Questions
17
2008-09 Proposed CIP Budget- Enterprise
Funds
Electric Fund – $9.8 million
Major Projects
Customer Connections
Pole Replacements and other System ImprovementsColorado Sw Sta 115kV Bus Installation
Underground RebuildEl CaminoDistrict 22 – California Ave. Business DistrictDistrict 17 – Downtown Business DistrictUnderground District
District 45 – area bordered by Lytton/Palo Alto Ave./El Camino/Cambridge (California Ave. business area)
Additional Change – Exhibit B
Evaluation of Local Cogeneration Opportunities (EL-09001) $350, 000 (new project)
18
2008-09 Proposed CIP Budget- Enterprise
Funds
Gas Fund - $7.4 million
Major Projects
Customer Connections
Replace Deteriorated ABS Gas Mains and Services
Additional Change – Exhibit B
Elwell Court Tenant Improvements (GS-07000)
additional funding of $50,000 (existing project
4
19
2008-09 Proposed CIP Budget- Enterprise Funds
Water Fund - $14.2 million
Major Projects
Customer Connections
Emergency Water Supply – construction of wells at Community Garden Center and Eleanor Pardee Park
Water Main and Fire Hydrant Project – Foothills Park
Water Main Replacements – Project 20,21 and 22
Portable emergency generators for wells and pumps stations
20
2008-09 Proposed CIP Budget- Enterprise Funds
Wastewater Collection Fund - $3.9 million
Major Projects
Wastewater Manhole Rehabilitation/Replacement
Wastewater Pipe Rehabilitation/Augmentation
21
2008-09 Proposed CIP Budget- Enterprise
Funds
Storm Drainage Fund - $2.2 million
Projects reviewed by Council appointed Storm Drain
Oversight Committee (SDOC)
General Fund loaned $1.7 million for the San Francisquito Creek Storm Water Pump Station project. Remaining balance of loan as of May 2008 - $1.1 million
22
2008-09 Proposed CIP Budget- Enterprise
Funds
Storm Drainage Fund (continued)
Major Projects
Storm drain improvements along southbound Alma Street
New box culvert connecting to new storm water pump station – northeast area of the City
Unfunded Projects – due to funding shortfalls
Connect Clara Drive Storm Drains to Matadero Pump Station
Southgate Neighborhood Storm Drain Improvements
Matadero Pump Station and Trunks – partially funded
23
2008-09 Proposed CIP Budget- Enterprise
Funds
Wastewater Treatment Fund - $22.5 million
Major Projects
Plant Equipment Replacement
Disinfection Facility Improvement Program – funding source may come from state grants and loans
Facility Condition Assessment & Retrofit
24
2008-09 Proposed CIP Budget- Enterprise
Funds
Refuse Fund - $2.0 million
Major Projects
LATP site development preparation
Recycling in Business Districts
Byxbee Park Gas Collections Systems Upgrade
Flare Relocation Project
Relocation of Landfill Facilities
Additional Change – Exhibit B
Drying Beds, Material Storage and Transfer Area (RF-10003) Funding sources to come from Refuse Fund and Wastewater Collection at $62,500 each
5
25
2008-09 Proposed CIP Budget- Internal Service Funds
Vehicle Replacement Fund - $2.5 million
Major projects
Two street-sweepers
Wheel loader
Two forklifts
Additional Change – Exhibit B
One vehicle for Facilities Mechanic (new position) $45,000 (VR-09000)
26
2008-09 Proposed CIP Budget- Internal Service Funds
Technology Fund - $2.4 million
Major projects
Public Safety Computer Aided Dispatch Replacement
Fiber Optic Communications to Remote Radio Sites
Citywide GIS Data, Infrastructure and Applications
1
1
City Manager’s Proposed Budget
for Fiscal Year 2008-09
City of Palo Alto
Finance Committee
May 13, 2008
Operating Budgets -
Utilities Department Enterprise FundsPublic Works Department Enterprise Funds
2
Proposed Budget for Fiscal Year
2008-09 Utilities and Enterprise Funds
Overview
Utility Funds
Operating budgets, Rates and Reserves
Public Works Enterprise Funds
Operating budgets, Rates and Reserves
Connection and Capacity Fee increase recommendations
New Fiber Optic Fund
Reserve Guidelines, Emergency Plant Replacement Reserve
Approval of Storm Drain Fee increase
Approval of Pasco compensation for 2008-09
3
Proposed 2008-09 Changes
Department Changes - Operating
Utilities Department - Electric Fund
2008-09 Changes
Revenue increase - $14.6 million
14% proposed rate increase
Expense increase - $3.5 million
Increase in Electric Commodity Purchase $7.3 million
Add 1.0 FTE Linesperson/Cable Splicer $0.1 million
Add 0.29 FTE Sr. Technologist and 0.29 FTE Technologist $0.1 million
Additional change (Exhibit B) $0.1 million for Palo Alto Green commodity purchases
Total 2008-09 reserves are projected to decrease ($16.6 million) or (13.4%) to $107.7 million
4
Proposed 2008-09 Changes
Department Changes - Operating
Utilities Department – Fiber Optic Fund2008-09 Changes
Revenue increase -$0.3 million
Increased marketing activity and new customer projects
No proposed rate increase
Expense increase - $0.7 million
Increase in Salaries and Benefits $0.7 million, primarily due to the reallocation of personnel from the Electric Fund
Total 2008-09 reserves are projected to increase $1.4 million or 50.0% to $4.1 million
5
Utilities Department - Gas Fund
2008-09 Changes
Revenue increase - $4.4 million
7.1% proposed rate increase
Expense increase - $3.0 million
Increase in Personnel Benefits Costs $0.1 million
Increase in Gas Commodity Purchase $1.8 million
Increase in Operating Transfer to Tech Fund for SAP Utility Billing Project $0.4 million
Add 0.29 FTE Sr. Technologist and 0.29 FTE Technologist $0.1 million
Total 2008-09 reserves are projected to increase $1.2 million or 11.5% to $11.3 million
Proposed 2008-09 Changes
Department Changes - Operating
6
Proposed 2008-09 Changes
Department Changes - Operating
Utilities Department - Water Fund
2008-09 Changes
Revenue increase - $36.8 million
8% rate increase
Bond proceeds - $35 million for Emergency Water Supply Project
Expense increase - $3.6 million
Increase in commodity costs $0.7 million
Add 0.29 FTE Sr. Technologist and 0.29 FTE Technologist $0.1 million
Total 2008-09 reserves are projected to increase $24.7 million or 214.8% to $36.2 million
2
7
Proposed 2008-09 Changes
Department Changes - Operating
Utilities Department –
Wastewater Collection Fund
2008-09 Changes
Revenue decrease - ($0.6 million)
No proposed rate increase
Decrease in interest income ($0.1 million)
Decrease in capacity fee revenue from large multi-family developments ($0.5 million)
Expense decrease – ($3.4 million)
CIP decrease from year-end carry-forward ($4.2 million)
Increase in Wastewater Treatment charges $0.4 million
Increase in operating transfer to Tech Fund $0.2 million
Total 2008-09 reserves are projected to decrease ($1.0 million) or (14.7%) to $5.8 million
8
Proposed 2008-09 Changes
Department Changes - Operating
Public Works Department - Refuse Fund
2008-09 Changes
Revenue increase - $2.9 million
10% rate increase
Expense increase - $2.6 million
Increase in payment to PASCO $0.4 million
Increase in share of SMaRT Station costs including equipment upgrade project $0.9 million
Increase in contract services for Zero Waste consultant and outreach $0.3 million
Total 2008-09 reserves are projected to decrease ($1.4 million) or (13.7%) to $8.9 million
9
Proposed 2008-09 Changes
Department Changes - Operating
Public Works Department – WastewaterTreatment Fund2008-09 Changes
Revenue increase - $20.2 million
Increase in customer revenues $1.1 million
Increase in CIP reimbursements from State and local agencies $19.0 million
Expense increase - $16.8 million
Increase in plant operations costs $0.5 million
CIP Costs- $22.5 millionDisinfection Facility Improvement Program $20.0 millionPlant Equipment Replacement $1.4 millionTotal 2008-09 reserves are projected to increase $0.6 million or 5.8% to ($9.8 million)
10
Proposed 2008-09 Changes
Department Changes - Operating
Public Works Department – StormDrainage Fund2008-09 Changes
Revenue decrease - ($2.6 million)3.8% rate increase for inflationRemoval of one-time General Fund loan ($1.7 million)Removal of General Fund pre-payment ($0.9 million)Expense decrease – ($6.7 million)
Increase in contract services for the City’s required contribution to the Santa Clara Valley Urban Runoff Pollution Prevention Program$20,000
Increase in operating transfer to Tech Fund $85,000
CIP decrease from year-end carry-forward ($6.3 million)
Total 2008-09 reserves are projects to decrease ($24,000) or (6.6%) to $339,000
11
Proposed Budget 2008-09
Other Agenda Items
CMR:227:08 – Approval of Utility Electric, Water, Gas and Wastewater Collection Connection Fees and Water and Wastewater Capacity Fees
CMR:233:08 – Fiber Optic Fund - Create Emergency Plant Replacement Reserve and Establish Reserve Guidelines
CMR:243:08 – Approval to Amend Utility Rate Schedule D-1 (Storm and Surface Water Drainage) to reflect a 3.8% rate increase
CMR:246:08-Approval of PASCO Compensation for Fiscal Year 2008-09
12
Proposed Budget 2008-09
Next Meeting
May 15–Municipal Fee Schedule,
Contracts greater than $85,000
and Budget Wrap-up
1
City Manager’s Proposed Budget
for Fiscal Year 2008-09
City of Palo Alto
Finance Committee
May 15, 2008
Proposed Budget for Fiscal Year 2008-09
Agenda
Municipal Fee Schedule
Contracts Greater than $85,000
Budget Wrap-Up
Council Contingency Items
Staff-Recommended Changes to the Proposed Budget
Clarification item
Unfunded Storm Drain CIPs
Future Meetings
Proposed Budget for Fiscal Year 2008-09
Budget Wrap-Up
Allocation of Council Contingency
Beginning Balance $250,000
Earth-Month outreach ($30,000)
CEAP ($15,000)
Airport consultant services ($30,000)
Remaining Balance $175,000
Proposed Budget for Fiscal Year 2008-09
Budget Wrap-Up
Staff-Recommended Changes to the City Manager’s Proposed Budget
Proposed General Fund Surplus $379,000
Staff-Recommended Changes ($128,500)
Subtotal $250,500
“Best Bets”-Public Safety Building Debt Service $1,014,161
Transfer to Public Safety Building Reserve ($1,000,000)
2008-09 General Fund Surplus $264,661
Proposed Budget for Fiscal Year 2008-09
Budget Wrap-Up
Clarification Items
Unfunded Storm Drain CIP’s
Proposed Budget for Fiscal Year 2008-09
Budget Wrap-Up
Acknowledgements
Next Meeting
Budget Adoption June 9th
This page is intentionally left blank.
CMR:272:08 Page 1 of 2
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: PUBLIC WORKS
DATE: JUNE 9, 2008 CMR:271:08
SUBJECT: ADOPTION OF AN ORDINANCE AMENDING THE BUDGET FOR THE
FISCAL YEAR 2008-2009 TO AMEND THE TABLE OF
ORGANIZATION TO ADD ONE (1.0 FTE) ASSISTANT DIRECTOR
PUBLIC WORKS POSITION AND ELIMINATE ONE (1.0 FTE) DEPUTY
DIRECTOR, PUBLIC WORKS OPERATIONS POSITION
RECOMMENDATION
Staff recommends that the City Council adopt the attached ordinance amending the 2008-09
adopted budget to amend the Table of Organization to add one Assistant Director Public Works
position and eliminate one Deputy Director, Public Works Operations position.
DISCUSSION
The position of Deputy Director, PW Operations has been vacant due to a retirement since
January 7, 2007. The Public Works Department used this vacancy as an opportunity to review
and evaluate the department’s span of control, staffing structure and business efficiencies. Under
temporary management by Mike Sartor, Assistant Director Public Works, several supervisory
scenarios were tried and evaluated. Due to the level of responsibilities and complexity of the
programs implemented by the Operations Division, it was apparent that the Deputy Director
position should more appropriately be at an Assistant Director level. Adding to the complexity
of the position is the oversight of the new solid waste and recycling hauling contract totaling
$96M to $144M over a maximum twelve year period; the implementation of Zero Waste
Operational Plan (ZWOP) proposing the addition of five new programs; relocation of Landfill
facilities and closure of the City landfill by 2011; and the City’s contractual commitments with
the Sunnyvale Materials Recovery and Transfer (SMaRT) Station and the Kirby Canyon
Landfill.
Simultaneously, the draft Management Compensation Study has also proposed that the Deputy
Director, Public Works Operations be re-titled to Assistant Director. The Management
Compensation Study is still underway and the timing of the completion of the study does not
match the Department’s operational needs. Due to the Department’s need to reprogram the
current Assistant Director’s efforts back to the upcoming Public Safety Building and
Library/Community Center assignments, staff recommends approving the attached amended
Table of Organization for the Public Works Department reflecting the addition of one, for a total
of two, Assistant Director-Public Works positions and eliminating the Deputy Director, Public
Works Operations position.
CMR:272:08 Page 2 of 2
POLICY IMPLICATIONS
These recommendations are consistent with City policies, which require active positions to be
listed in the Table of Organization.
RESOURCE IMPACT
Funds for the annual increase in compensation in the amount of $6,896 are available in the
Refuse Fund.
ENVIRONMENTAL REVIEW
This action is not considered a project under the California Environmental Quality Act.
ATTACHMENTS
Attachment A: Ordinance Amending the 2008-09 Adopted Budget
PREPARED BY: ____________________________________
SHARON MACWAY
Senior Administrator
DEPARTMENT HEAD: ____________________________________
GLENN S. ROBERTS
Director of Public Works
____________________________________
LALO PEREZ
Director of Administrative Services
CITY MANAGER DESIGNEE APPROVAL: ____________________________________
STEVE EMSLIE / KELLY MORARIU
Deputy City Managers
CMR:240:08 Page 1 of 2
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE: JUNE 9, 2008 CMR: 240:08
SUBJECT: ADOPTION OF RESOLUTION DETERMINING THE
CALCULATION OF THE APPROPRIATIONS LIMIT FOR FISCAL
YEAR 2008-09
RECOMMENDATION
Staff recommends that Council adopt the attached resolution determining the Proposition
4 (Gann) Appropriations Limit calculation for Fiscal Year 2008-09. The City's Fiscal
Year 2008-09 appropriations are estimated to be $34.48 million under the limit, assuming
Council approval of the Fiscal Year 2008-09 Adopted Budget.
DISCUSSION
Article XIIIB of the State Constitution (Proposition 4) limits the annual appropriations
for the State and local governments. The Appropriations Limit (Limit) is adjusted
annually on the basis of population and per capita income “change factors.” These
factors are received from the State in May, after the City's proposed budget has been
submitted to Council. Attached is the final Appropriations Limit calculation, based on
the “change factors” which have been received from the State. The Appropriations Limit
for Fiscal Year 2008-09 is $113.17 million. When compared to the recommended 2008-
09 Budget, the City's fiscal year 2008-09 budgeted appropriations are $34.48 million
under the Limit.
Based on Article XIIIB, the City of Palo Alto can use the larger of two measurements of
population growth, which are county or city population growth factors, in the Limit
calculation. For Fiscal Year 2008-09, the City is using the population factor for Santa
Clara County, which is greater than the population factor for the City of Palo Alto.
As required by State law, documentation used to compute the Limit has been made
available to the public at least fifteen days prior to the Council meeting at which the
Limit is being adopted, and notice was published of the availability of these materials.
CMR:240:08 Page 2 of 2
RESOURCE IMPACT
The adoption of the Fiscal Year 2008-09 Limit has no impact on City resources.
POLICY IMPLICATIONS
This recommendation is consistent with existing City policies.
ENVIRONMENTAL REVIEW
This is not a project under CEQA.
ATTACHMENTS
Attachment A: Resolution determining the calculation of the Appropriations
Limit for Fiscal Year 2008-09
PREPARED BY:
AMY C. JAVELOSA-RIO
Senior Financial Analyst
DEPARTMENT HEAD APPROVAL: ___________________________
LALO PEREZ
Director, Administrative Services
CITY MANAGER APPROVAL: ____________________________
STEVE EMSLIE / KELLY MORARIU
Deputy City Managers
______________________________________________________________________________ CMR: 265:08 Page 1 of 2
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE: JUNE 09, 2008 CMR: 265:08
SUBJECT: ANNUAL ADOPTION OF THE CITY’S INVESTMENT POLICY
RECOMMENDATION
Staff recommends that Council approve the City’s Investment Policy without any changes.
DISCUSSION
The City of Palo Alto Statement of Investment Policy (Attachment A) requires review and approval
by Council as part of the annual budget process. Customarily, staff presents annual changes in the
Investment Policy to the Finance Committee. Since there are no recommended changes to the policy
this year and in order to expedite the review process, staff is presenting its recommendations directly
to the full Council.
RESOURCE IMPACT
There is no fiscal impact associated with this report.
POLICY IMPLICATIONS
This recommendation does not represent any change to City policies.
ENVIRONMENTAL REVIEW
The actions requested in this report do not constitute a project for the purposes of the California
Environmental Quality Act (CEQA).
ATTACHMENT
Attachment A: Proposed 2008-09 Investment Policy.
______________________________________________________________________________ CMR: 265:08 Page 2 of 2
PREPARED BY:
TARUN NARAYAN
Senior Financial Analyst
APPROVED BY:
LALO PEREZ
Director, Administrative Services
CITY MANAGER APPROVAL:
KELLY MORARIU/STEVE EMSLIE
Deputy City Managers
CMR:276:08 Page 1 of 1
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: CITY MANAGER’S OFFICE
DATE: JUNE 9, 2008 CMR: 276:08
SUBJECT: APPOINTMENT OF STEVE EMSLIE AS CITY MANAGER PRO TEM
FROM JUNE 16 THROUGH JUNE 22 INCLUDING THE JUNE 16, 2008
CITY COUNCIL MEETING AND APPOINTMENT OF KELLY
MORARIU AS CITY MANAGER PRO TEM JUNE 23 AND JUNE 24
INCLUDING THE JUNE 23, 2008 CITY COUNCIL MEETING
RECOMMENDATIONS
The City Manager recommends that the City Council appoint Steve Emslie as City Manager Pro
Tem from June 16 through June 22 including the June 16, 2008 City Council meeting, and Kelly
Morariu as City Manager Pro Tem June 23 and June 24 including the June 23, 2008 City Council
meeting.
BACKGROUND/DISCUSSION
Article IV, Section 9 of the City Charter provides in relevant part that “[i]n the absence … of the
city manager and the assistant city manager … the council shall appoint a city manager pro tem
who shall possess the powers and discharge the duties of the city manager during such absence
…”
The City Manager will be out of the office from June 16 through June 24, 2008, and will not be
available for the June 16 and June 23 City Council meetings. Given the vacancy in the Assistant
City Manager position, the City Manager is recommending that the Council appoint someone to
serve as City Manager Pro Tem in his absence. Steve Emslie and Kelly Morariu have the
knowledge and skills to serve in this capacity for these two meetings.
RESOURCE IMPACT
The appointment of a City Manager Pro Tem will have no resource impact to the City.
CITY MANAGER: _________________________________
FRANK BENEST
City Manager
CMR:280:08 Page 1 of 1
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: CITY MANAGER’S OFFICE
DATE: JUNE 9, 2008 CMR: 280:08
SUBJECT: APPROVAL OF COUNCIL APPOINTED OFFICER (CAO)
EVALUATION FORMS AND REVIEW OF EVALUATION TIMELINE
RECOMMENDATION
On behalf of the Council’s consultant, Sherry Lund, staff recommends that the Council review
and approve the attached performance evaluation forms for the three current Council Appointed
Officers (CAO) – the City Manager, City Attorney, and City Clerk. The consultant would also
like the Council to review and comment on the proposed timeline (Attachment C) for the
evaluation process.
RESOURCE IMPACT
There is no resource impact associated with this recommendation.
POLICY IMPLICATIONS
This recommendation is consistent with current Council policies.
Attachment A: Letter from Sherry Lund
Attachment B: Instructions for Completing CAO Performance Evaluation Questionnaires
Attachment C: CAO Performance Review Project Schedule
Attachment D: City Clerk Performance Evaluation Form
Attachment E: City Attorney Performance Evaluation Form
Attachment F: City Manager Performance Evaluation Form
CITY MANAGER: _________________________________
KELLY MORARIU/STEVE EMSLIE
Deputy City Managers
CMR:259:08 Page 1 of 3
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: PUBLIC WORKS
DATE: JUNE 9, 2008 CMR:259:08
SUBJECT: PUBLIC HEARING - ASSESSMENT FOR CALIFORNIA AVENUE AREA
PARKING BONDS - PLAN G: FISCAL YEAR 2008-2009; ADOPTION OF A
RESOLUTION CONFIRMING ENGINEER’S REPORT AND ASSESSMENT
ROLL, CALIFORNIA AVENUE PARKING PROJECT NO. 92-13 (FOR
FISCAL YEAR 2008-2009
RECOMMENDATION
Staff recommends that Council adopt the attached resolution (Attachment A) confirming the
Engineer's Report and Assessment Roll for California Avenue District, Project No. 92-13.
BACKGROUND
By virtue of the prior establishment of the assessment district and issuance of debt, Council action is
required to levy assessments for the active parking project in the California Avenue area. These
assessments will be utilized for the payment of principal and interest on bonds for capital
improvements pursuant to the attached resolution. These funds are separate and distinct from permit
fees that are used to pay for operation and maintenance of parking facilities.
The active project is listed and described as follows:
1. California Avenue District, Ted Thompson Parking Structure, Project 92-13: Construction of a
two-level parking structure on Cambridge Avenue between Birch Street and Nogal Lane.
Parking bonds issued under Bond Plan G (Section 13.16.150, Palo Alto Municipal Code) require that
a public hearing be held annually (the second Monday in June) on the assessments, which must be
levied to pay principal and interest on the bonds. The purpose of the public hearing is to allow each
property owner the opportunity to question the computation of his/her assessment and the elements
which comprise it, that is, the square footage of each occupied building, the off-street parking
requirements for the usage, and the off-street parking provided. Assessments are levied on the basis
of building square footage, with a credit given for the off-street parking provided by the property
owner. Additional details about the Parking Assessment District-Plan G bond capital improvement
program projects can be found in Attachment B.
DISCUSSION
The assessment rates for FY 2008-09 (Attachment C) per square foot of adjusted building area and
the amount levied for the project are:
BUDGET
’08 - ‘09
CMR:259:08 Page 2 of 3
PROJECT
ASSESSMENT RATE PER
ADJUSTED BUILDING
SQUARE FOOTAGE
DOLLARS
LEVIED
1. California Avenue District, Ted Thompson
Parking Structure, Project 92-13
$10.69*
$ 0.060**
Total:
$123,497.76
$ 41,165.98
$164,663.74
*Rate per weighted assessment factor.
**Rate per land square footage.
Approximately $341,000 in excess construction funds in the California Avenue District bond fund
for the Ted Thompson parking garage, Project 92-13, was used to reduce the tax roll required to pay
off the bonds sold to finance the project. To equalize assessments, the funds were spread uniformly
over the duration of the bonds (20 years) beginning with the 1996 assessments.
Attachment D lists changes made to the assessment rolls. The estimated assessments were sent to
property owners within the California Avenue district on May 7, 2008. Assessments were modified
due to recent changes in business site conditions (square footage, vacancy, etc.), which were brought
to staff's attention by property owners since the estimated assessments were prepared.
Because the hearing itself is the legally prescribed process by which questions about the basis of
assessment and the property owners' individual circumstances may be heard, it may be necessary to
have a second addendum available at the Council meeting that reflects changes brought to staff's
attention since the Council packet was delivered. The public hearing for the assessment district may
need to be continued if last minute information brought forward by property owners cannot be
verified and included in the amended rolls prior to the hearing.
RESOURCE IMPACT
The projects is funded by the assessment district and no City General Fund monies are involved.
Although assessments are generally subject to Proposition 218, these particular assessments are
exempt from Proposition 218 since all of the assessment proceeds are pledged to repay bond
indebtedness issued prior to enactment of Proposition 218.
Parking district maintenance costs, including sweeping, landscaping, signing and lighting are
paid for by parking permit fees, which were last increased in 2005 in the California Avenue
Parking District. These are separate from the funds used to pay for construction of the parking
garage.
POLICY IMPLICATIONS
Approval of this action does not represent any change to existing City policies.
TIMELINE
The assessments will be sent to the Santa Clara County Tax Collector in July and will appear on the
October property tax bills.
ENVIRONMENTAL ASSESSMENT
CMR:259:08 Page 3 of 3
Approval of assessments is exempt by from the California Environmental Quality Act (CEQA).
ATTACHMENTS
Attachment A: Resolution (1)
Attachment B: Capital Improvement Program Project
Attachment C: California Avenue Assessment Rates
Attachment D: California Avenue District Amendments
PREPARED BY: ________________________________
MIKE NAFZIGER
Project Engineer
DEPARTMENT HEAD: ________________________________
GLENN S. ROBERTS
Director of Public Works
CITY MANAGER APPROVAL: ________________________________
KELLY MORARIU /STEVE EMSLIE
Deputy City Managers
cc: California Avenue Area Development Association
Chamber of Commerce
CMR:277:08 Page 1 of 2
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: CITY MANAGER’S OFFICE
DATE: JUNE 9, 2008 CMR: 277:08
SUBJECT: REFERRAL OF THE CRIMINAL INVESTIGATION OF THE
CHILDREN’S THEATRE TO EITHER THE CITY AUDITOR OR THE
POLICE AUDITOR
BACKGROUND/DISCUSSION
On May 19, 2008, the City Council voted 8-0 to bring back for discussion a potential referral of
the criminal investigation of the Children’s Theatre to either the City Auditor or the Police
Auditor (See Attachment A).
In preparation for discussion of this item, staff contacted the City’s Police Auditor to discuss the
potential referral. The Police Auditor indicated that a review of this criminal investigation would
focus on two key questions: 1) was there probable cause for the investigation? and 2) was the
Police Department’s response to the information they received appropriate at the outset and as
the investigation developed? The Auditor would primarily focus on a review of documents
related to the investigation and would interview the District Attorney as well as Police personnel.
If the Council votes to refer the criminal investigation of the Theatre to the Police Auditor, staff
would bring a separate contract for this audit back to the Council for approval.
While it is very unusual to have a criminal investigation reviewed by a party other than the
District Attorney’s office or a Department of Justice representative, staff would support this
review by the Police Auditor because of the community concern.
On a separate but related note, the City Manager, under his authority, has initiated a review of
cash handling, expense reimbursement and travel expense procedures citywide. The City
Manager will contract with an independent accounting firm to perform this review. The review
will focus primarily on the current internal policies and procedures related to these matters,
especially at satellite City facilities. The end product would be a report of recommendations
detailing if and how these policies and procedures should be improved. Staff has developed a
scope of services and will be circulating it to several firms specializing in governmental
accounting. Staff anticipates having a firm on contract within a few weeks.
CMR:277:08 Page 2 of 2
RESOURCE IMPACT
The review of the Children’s Theatre investigation by the Police Auditor would have a resource
impact to the City. If the Council supports the referral, staff would bring back a contract and
funding request for Council approval. The current contract with the Police Auditor does not
have sufficient funding to accommodate this type of review.
Attachment A: Excerpt of minutes from May 19, 2008 Council meeting
CITY MANAGER: _________________________________
FRANK BENEST
City Manager